1013.1 Purpose

This chapter provides information on printing, reproduction and related
services. These services include: Bindings (Perfect, Spiral, Stapling,
and Tape); *Chicago* Screws (Large Copies Drilled and Bound w/Metal
Screws); Collating; Color Copying; Cutting; Electrostatic Copying (Used
For Large Volume Reproduction); Engineering Drawings; Folders/Packets
for Meetings and Conferences; Folding (Regular/Specialized Folding and
Perforations); Laminations (From Business Card Size Up To 24"-wide by
Any Length); Offset Printing (Use of Special, Multi-Color Inks and/or
for Large Volume Reproduction); Shrink-Wrapping; Stapling; and Scanning.

**1013.2 DEFINITIONS**

A. M aster Copy is the original artwork or the printed material.

**B.** **BPA Form 1420.03E, Printing Services Requisition,** is
available from an Administrative Service Center (ASC), Printing
Services, or as an E-Form:
[\\\\HFILE\\apps\\EFORMS97\\Templates\\1420_03E.DOT](../../../../../../../../apps/EFORMS97/Templates/1420_03E.DOT)
and is used to request printing services.

1013.3 POLICY

BPA complies with policies established by the Congressional and Joint
Committee on Printing for obtaining printing services in the Government.
To the extent feasible, printing services are obtained through
Government sources. BPA's material equipment and service contracts may
not include printing work, as defined in *Printing and Binding
Regulations*, without advance approval of the Joint Committee on
Printing.

BPA respects the rights of all artists and photographers to their
copyrighted materials. Printing Services accepts copyrighted material
only if permission for reproduction has been granted by the copyright
owner. The client further agrees to hold harmless and indemnify BPA, for
any cost judgments resulting from any claim for copyright infringement
by the copyright owner or his assigns.

1013.4 RESPONSIBILITIES

**A. Printing Services** is responsible for arranging outside printing
and binding services and for reporting on "field printing " as required
by the Congressional Joint Committee on Printing.

**B. Printing Services** is responsible for determining whether
requested services can be performed in-house and for obtaining outside
services when needed. The Printing Services Manager will provide
instructions on obtaining a waiver from printing and binding
regulations.

**C. Manager for Mail Services** orders the printing of standard BPA
envelopes and mailing labels and authorizes the printing of specialty
envelopes and labels.

**D. Forms Management** authorizes the reproduction of forms.

1013.5 ProcedureS

A.  **The *General Services Policy and Procedures Manual*** provides
    detailed information for obtaining printing and reproduction
    services.

B.  **Self-Service Copy Machines** are located in strategic work areas
    in the Headquarters complex, at Ross and Vancouver campuses, and
    throughout the field offices. These machines are generally operated
    on a self-service basis, although a contractor in an Administrative
    Services Center (ASC) or a key operator may be assigned to maintain
    supplies and perform minor servicing.

    Please note the following information, when using the Self-Service
    Copy Machines:

> 1\. The material being copied must be for BPA official use only.

2\. Check with the BPA Library for compliance with copyright laws before
making copies of magazine articles or other published materials. The BPA
Library may have additional copies of the article, especially if the
subject matter pertains directly to BPA.

3\. BPA Forms are available through *WORD*, E-Forms, or by contacting
the Forms Management Office to requisition a supply of forms.

> 4\. Contact the ASC, Key Operator, or the service number identified on
> the self-service copier, if you experience a malfunction or other
> technical difficulty with the copier. (Tampering with a copier may
> cause serious and/or expensive damage.)
>
> 5\. Consider using BPA's Printing Services when making large volumes
> of copies. Forward the completed electronic BPA Form 1420.3, Printing
> Services Requisition form*,* along with the original document
> attached, and email to: Printing Services.

6.  References

    **A. *Printing and Binding Regulations***:
    [http://www.house.gov/jcp/jcpregs.pdf;]{.underline}

    **B. *General Services Policies and Procedures Manual*,** **Chapter
    1017**, Mail Services;

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C.  ***General Services Policies and Procedures Manual***, **Chapter
    1018**, Micrographic Process.