Operations-based Exercise Master Task List

Master Task List

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  **Exercise Planning **Responsible   **Contact       **Date   **Date        **Remarks**
  Tasks**             Party**         Information**   Due**    Completed**   
  ------------------- --------------- --------------- -------- ------------- -------------
  **I. Foundation**                                                          

  Develop Exercise                                                           
  Budget                                                                     

  Develop Exercise                                                           
  Planning Timeline                                                          

  Identify Exercise                                                          
  Planning Team                                                              

  Schedule first                                                             
  Planning Conference                                                        

  **II. Design &                                                             
  Development**                                                              

  *A. Planning                                                               
  Conferences*                                                               

  **1. Concepts and                                                          
  Objectives                                                                 
  Meeting**                                                                  

  Prepare and send                                                           
  Invitations                                                                

  Develop Agenda,                                                            
  Presentation, and                                                          
  Sign-in Sheets                                                             

  Determine exercise                                                         
  Scope (See                                                                 
  *Section* *B:                                                              
  Scope*)                                                                    

  Develop C&O Meeting                                                        
  Minutes                                                                    

  **2. Initial                                                               
  Planning                                                                   
  Conference**                                                               

  Schedule IPC                                                               

  Prepare and send                                                           
  Invitations                                                                

  Develop and                                                                
  distribute                                                                 
  Read-Ahead Packet                                                          

  Develop Agenda,                                                            
  Presentation, and                                                          
  Sign-in Sheets                                                             

  Determine exercise                                                         
  Scope (if no C&O                                                           
  Meeting is held                                                            
  prior. See *Section                                                        
  B: Scope*)                                                                 

  Determine Scenario                                                         
  (See *Section C:                                                           
  Scenario*)                                                                 

  Assign                                                                     
  responsibilities                                                           
  and due dates for                                                          
  each task                                                                  

  Schedule next                                                              
  Planning Conference                                                        

  Develop IPC Minutes                                                        

  Begin Development                                                          
  of exercise                                                                
  Documentation (See                                                         
  *Section D:                                                                
  Documentation*)                                                            

  **3. Mid-term                                                              
  Planning                                                                   
  Conference**                                                               

  Prepare and send                                                           
  Invitations                                                                

  Develop Agenda and                                                         
  Sign-in Sheets                                                             

  Schedule next                                                              
  Planning Conference                                                        

  Assign                                                                     
  responsibilities                                                           
  and due dates for                                                          
  tasks                                                                      

  Conduct visit of                                                           
  exercise site(s)                                                           

  Develop MPC Minutes                                                        

  **4. Master                                                                
  Scenario Events                                                            
  List (MSEL)                                                                
  Conference**                                                               

  Prepare and send                                                           
  Invitations                                                                

  Review MSEL                                                                

  Schedule next                                                              
  Planning Conference                                                        

  Assign                                                                     
  responsibilities                                                           
  and due dates for                                                          
  tasks                                                                      

  **5. Final Planning                                                        
  Conference**                                                               

  Prepare and send                                                           
  Invitations                                                                

  Develop Agenda and                                                         
  Sign-in Sheets                                                             

  Review all exercise                                                        
  materials,                                                                 
  documents, and                                                             
  tasks                                                                      

  Assign                                                                     
  responsibilities                                                           
  and due dates for                                                          
  tasks                                                                      

  Develop FPC minutes                                                        

  *B. Scope*                                                                 

  Identify Exercise                                                          
  Design Objectives                                                          

  Identify Exercise                                                          
  Participants                                                               

  *C. Scenario*                                                              

  Identify Exercise                                                          
  Venue                                                                      

  Determine exercise                                                         
  weather conditions                                                         
  (pre-determined or                                                         
  real-world)                                                                

  Determine date and                                                         
  time for scenario                                                          
  to take place                                                              

  Identify the                                                               
  Threat/Hazard                                                              
  and/or Specific                                                            
  Agent                                                                      

  *D. Documentation*                                                         

  Develop Exercise                                                           
  Plan (EXPLAN)                                                              

  Develop Controller                                                         
  and Evaluator (C/E)                                                        
  Handbook                                                                   

  Develop Evaluation                                                         
  Plan (EVALPLAN)                                                            

  Develop Control                                                            
  Staff Instructions                                                         
  (COSIN)                                                                    

  Develop Master                                                             
  Scenario Events                                                            
  List (MSEL)                                                                

  Develop Simulation                                                         
  Cell (SIMCELL)                                                             
  Messages                                                                   

  Develop Exercise                                                           
  Evaluation Packets                                                         
  (EEPs)                                                                     

  Develop Controller                                                         
  and Evaluator                                                              
  Packets                                                                    

  Develop Multimedia                                                         
  Presentation                                                               

  Develop Exercise                                                           
  Schedule                                                                   

  Develop Deployment                                                         
  Timetable for                                                              
  Assembly Area                                                              

  Develop list of                                                            
  Controller and                                                             
  Evaluator                                                                  
  Assignments                                                                

  *E. Exercise Site                                                          
  Areas*                                                                     

  Determine exercise                                                         
  site                                                                       

  Determine Dispatch                                                         
  Requirements (e.g.,                                                        
  whether dispatch                                                           
  will be off-site or                                                        
  on-site; provide                                                           
  dispatchers)                                                               

  Define Response                                                            
  Routes                                                                     

  Designate Parking                                                          
  Area                                                                       

  Designate                                                                  
  Registration Area                                                          

  Designate Assembly                                                         
  Area                                                                       

  Designate                                                                  
  Observer/Media Area                                                        

  Designate SIMCELL                                                          
  and Master Control                                                         
  Cell (MCC)                                                                 
  locations                                                                  

  *F. Actors*                                                                

  Determine number of                                                        
  actors required                                                            

  Identify source(s)                                                         
  of actors                                                                  

  Confirm recruited                                                          
  actors                                                                     

  Develop Actor                                                              
  Waiver Forms                                                               

  Develop Actor                                                              
  Instructions                                                               

  Arrange for Moulage                                                        
  (actual materials,                                                         
  staff, and location                                                        
  for actor moulage)                                                         

  Arrange water and                                                          
  food for actors                                                            

  Arrange necessary                                                          
  transportation for                                                         
  actors (determine                                                          
  mode, schedule,                                                            
  pick-up and                                                                
  drop-off locations,                                                        
  actor tracking                                                             
  system)                                                                    

  Develop Casualty                                                           
  Matrix                                                                     

  Develop                                                                    
  Symptomology                                                               
  Cards/Victim Tags                                                          

  Identify number and                                                        
  type of victim                                                             
  actors that will be                                                        
  at each                                                                    
  location/exercise                                                          
  site                                                                       

  Provide necessary                                                          
  protection after                                                           
  decontamination                                                            
  process (i.e.,                                                             
  blankets)                                                                  

  *G. Media / Public                                                         
  Information*                                                               

  Develop Media                                                              
  Release/Public                                                             
  Information Handout                                                        

  Identify                                                                   
  Media/Public                                                               
  Liaison                                                                    
  (communicates with                                                         
  media and public                                                           
  prior to exercise;                                                         
  escorts and briefs                                                         
  media and                                                                  
  observers/VIPs                                                             
  before and during                                                          
  exercise)                                                                  

  Develop Public                                                             
  Announcement                                                               

  Disseminate                                                                
  information to                                                             
  public and media                                                           
  (via print,                                                                
  television, radio,                                                         
  etc.)                                                                      

  Schedule and                                                               
  conduct press                                                              
  conference                                                                 

  Develop Media                                                              
  Policy                                                                     

  *H. Logistics*                                                             

  Develop                                                                    
  correspondence                                                             
  letters                                                                    
  (invitations, thank                                                        
  you letters)                                                               

  Develop Mailing                                                            
  Lists (players,                                                            
  controllers, VIPs,                                                         
  evaluators,                                                                
  exercise planning                                                          
  team)                                                                      

  Develop ID badges                                                          

  Procure necessary                                                          
  color hats, vests,                                                         
  armbands, etc.                                                             

  Provide food and                                                           
  refreshments                                                               

  Determine location                                                         
  for food and water                                                         
  stations                                                                   

  Arrange for                                                                
  restrooms                                                                  

  Develop                                                                    
  Communications Plan                                                        

  Provide radios for                                                         
  controllers                                                                

  Designate radio                                                            
  channels for the                                                           
  exercise                                                                   

  Provide videotaping                                                        
  for the exercise                                                           

  Provide necessary                                                          
  props (e.g.,                                                               
  debris, mannequins)                                                        

  Provide necessary                                                          
  devices (e.g.,                                                             
  flash bangs, smoke                                                         
  machines,                                                                  
  pyrotechnics)                                                              

  Provide secondary                                                          
  device for                                                                 
  render-safe                                                                
  procedures                                                                 

  Provide site                                                               
  security                                                                   

  Arrange for                                                                
  perimeter                                                                  
  barricading and                                                            
  signage                                                                    

  Develop Weapons                                                            
  Policy                                                                     

  *I. Safety*                                                                

  Identify Safety                                                            
  Controller                                                                 

  Develop Exercise                                                           
  Play Rules                                                                 

  Arrange for                                                                
  dedicated ALS/BLS                                                          
  ambulance unit for                                                         
  real emergencies                                                           
  only                                                                       

  Determine real                                                             
  world emergency                                                            
  procedures                                                                 

  Develop Safety                                                             
  Policy (to include                                                         
  section on weapon                                                          
  safety protocols)                                                          

  *J. Exercise                                                               
  Staffing*                                                                  

  Determine exercise                                                         
  staff requirements                                                         

  Select and train                                                           
  exercise staff                                                             

  **III. Conduct**                                                           

  *A. Briefings*                                                             

  Controller and                                                             
  Evaluator (C/E)                                                            
  Brief                                                                      

  Hospital Brief                                                             

  Actor Brief                                                                

  Observer Brief                                                             

  C/E Debrief                                                                

  Hospital Debrief                                                           

  *B. Documentation*                                                         

  Distribute EXPLAN                                                          

  Distribute Actor                                                           
  Waiver &                                                                   
  Information Sheet                                                          

  Distribute                                                                 
  Participant                                                                
  Feedback Forms                                                             

  Distribute C/E                                                             
  Packet (C/E                                                                
  Handbook, COSIN,                                                           
  EVALPLAN, MSEL,                                                            
  EEPs)                                                                      

  *C. Exercise                                                               
  Control*                                                                   

  Conduct                                                                    
  communications                                                             
  check                                                                      

  Conduct pyrotechnic                                                        
  and device check                                                           

  Conduct safety                                                             
  check                                                                      

  Conduct weapons                                                            
  check                                                                      

  Announce start of                                                          
  exercise                                                                   

  Conduct Player                                                             
  Hotwash                                                                    

  **IV. Evaluation**                                                         

  Develop Hotwash                                                            
  Minutes                                                                    

  Conduct C/E Debrief                                                        

  Develop C/E Debrief                                                        
  Minutes                                                                    

  Develop Draft After                                                        
  Action Report                                                              

  Distribute Draft                                                           
  AAR to Exercise                                                            
  Planning Team for                                                          
  review                                                                     

  **V. Improvement                                                           
  Planning**                                                                 

  *A. After Action                                                           
  Conference*                                                                

  Schedule Conference                                                        

  Prepare and send                                                           
  Invitations                                                                

  Conduct After                                                              
  Action Conference                                                          

  Finalize AAR                                                               

  Develop Improvement                                                        
  Plan (IP)                                                                  

  *B. Improvement                                                            
  Planning*                                                                  

  Share lessons                                                              
  learned, best                                                              
  practices, and                                                             
  successes                                                                  
  identified in AAR                                                          

  Implement AAR/IP                                                           

  Track                                                                      
  implementation of                                                          
  AAR/IP                                                                     
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