RD Instruction 2057-B

PART 2057 - TRAINING

Subpart B - Automated Data Processing Coordinator Certification Program

## Table of Contents

[Sec]{.underline}. [Page]{.underline}

2057.51 Background. 1

2057.52 Purpose. 1

2057.53 Legal and regulatory basis. 2

2057.54 Coverage. 2

2057.55 Policy. 2

2057.56 Basic procedures. 2

2057.57 - 2057.58 \[Reserved\]

2057.59 Assignment of responsibilities. 4

2057.60 Program duration. 5

2057.61 - 2057.100 \[Reserved\]

(5-4-88) PN 84

RD Instruction 2057-B

PART 2057 - TRAINING

Subpart B - Automated Data Processing Coordinator Certification Program

§2057.51 [Background]{.underline}.

\(a\) In December 1984, States were instructed to establish and fill the
position of Automated Data Processing (ADP) Coordinator. As the State\'s
primary ADP/office automation expert, the ADP Coordinator (ADPC) is
responsible for providing a variety of automated information services in
support of the program and administrative operations of the State.
Specifically, ADP Coordinators will:

\(1\) Provide technical ADP/office automation assistance and guidance to
State managers, specialists, and field office personnel.

\(2\) Design, implement, modify, and maintain local applications.

\(3\) Provide, coordinate, and conduct ADP/automation training for State
and field office personnel.

\(4\) Serve as the State ADP security officer.

\(5\) Provide ADP liaison between the State and the National Office,
Finance Office, National Finance Center, vendors, contractors, and
support staff at Departmental computer centers.

\(b\) Achieving and sustaining automated information management
excellence requires each State to ensure that its ADPC and ADPC
Assistant(s) possess a full performance level of ADP/office automation
expertise.

\(c\) One method of accomplishing this task is through implementation of
a formal certification program. For this reason, Rural Development has
mandated an official ADPC Certification Program.

§2057.52 [Purpose]{.underline}.

The ADPC Certification Program provides a systematic process whereby
State ADPC\'s and ADPC Assistants can master the knowledges, skills, and
abilities (KSAs) required to perform the duties and responsibilities of
their respective positions.

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DISTRIBUTION: W, S Personnel

Training

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RD Instruction 2057-B

§2057.53 [Legal and regulatory basis]{.underline}.

Developmental activities carried out under the Rural Development ADPC
Certification Program are pursuant to, and consistent with, the
provisions of:

\(a\) Public Law 85-507, \"The Government Employees Training Act,\" July
7, 1958.

\(b\) Public Law 95-454, \"Civil Service Reform Act,\" October 13, 1978.

\(c\) FPM Chapter 410, Subchapter 1-10, \"Training - Agency
Responsibilities.\"

\(d\) DPM Chapter 410, Subchapter 1-10, \"Training - Agency
Responsibilities.\"

§2057.54 [Coverage]{.underline}.

The ADPC Certification Program applies to Rural Development employees
who have been assigned or will be assigned the duties and
responsibilities of an ADPC or ADPC Assistant position.

§2057.55 [Policy]{.underline}.

Rural Development\'s policy in implementing the ADPC Certification
Program will:

\(a\) Assure that all ADPC\'s and ADPC Assistants have completed and
implemented an ADPC/ADPC Assistant Individual Development Plan
(ADPCIDP).

\(b\) Assure that the identification of developmental needs and
selection of training activities are consistent with Rural Development
and State program missions and goals.

\(c\) Require a procedure for monitoring, assessing, and certifying ADPC
and ADPC Assistant developmental progress and program completion.

§2057.56 [Basic procedures]{.underline}.

\(a\) The general process and procedures by which individual ADPC and
ADPC Assistant developmental needs are determined, training activities
selected, and development schedules established are as follows:

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2057.56 (a) (Con.) RD Instruction 2057-B

\(1\) Review the specific technical and management (ADPC) KSAs required
to perform the official duties and responsibilities of the ADPC\'s or
ADPC Assistant\'s assigned position.

\(2\) Assess the degree to which the ADPC or ADPC Assistant possesses
the required ADPC KSAs. Those ADPC KSAs requiring \"improvement\" are
designated as individual ADPC development needs.

\(3\) For each ADPC KSA requiring improvement, select the optimum
developmental activity which will assist the ADPC or ADPC Assistant in
attaining the full performance level of expertise.

\(4\) Prepare an ADPC development schedule. The schedule shall include a
list of the selected training activities, the order of sequence (by
calendar date) for accomplishing each activity, and progress evaluation
checkpoints.

\(b\) The results of the needs assessment, selection of developmental
activities, and preparation of the development schedule are to be
documented on an ADPC-IDP. Form RD 2057-11, \"Individual Development
Plan ADPC/ADPC Assistant,\" should be prepared on or about the time an
employee is assigned to an ADPC or ADPC Assistant position.

\(c\) At least semiannually, ADPC and ADPC Assistant developmental
progress must be assessed by the immediate supervisor and ADPC Technical
Adviser (described in Section 2057.59(c) of this subpart). This includes
reviewing the ADPC-IDP and revising or updating it as necessary and
appropriate.

\(d\) The developmental process concludes when the ADPC or ADPC
Assistant has attained the full performance level of expertise for each
of the required ADPC KSAs. Satisfactory attainment must be co-certified
by the immediate supervisor and designated ADPC Technical Adviser.

\(e\) Upon certification of satisfactory attainment of the ADPC-KSAs at
the full performance level of expertise, a Certificate of Completion
will be issued and authenticated by the Assistant Administrator,
Automated Information Services and Chief, Training Branch.

\(f\) To assist ADPC\'s, ADPC Assistants, supervisors, and ADPC
Technical Advisers with the assessment of developmental needs and
selection of training activities, an \"ADPC/ADPC Assistant Training and
Development Guidebook\" has been developed.

§2057.57 - §2057.58 \[Reserved\]

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RD Instruction 2057-B

§2057.59 [Assignment of responsibilities]{.underline}.

Within the context of Rural Development\'s ADPC Certification Program,
the following responsibilities are assigned:

\(a\) Training Branch, Personnel Division is responsible for:

\(1\) Providing general direction, leadership, and staff assistance in
the development and establishment of Agency ADPC and ADPC Assistant
training and development activities.

\(2\) Developing resource materials and instruments for implementing and
operating the ADPC Certification Program.

\(3\) Establishing program completion requirements.

\(4\) Approving participants\' satisfactory completion of program
requirements.

\(5\) Issuing \"Certificates of Completion\" to program participants.

\(b\) Automated Information Services is responsible for:

\(1\) Providing technical ADP/office automation assistance and guidance
to the ADPC Certification Program.

\(2\) Appointing National Office ADP/office automation experts to serve
as \"ADPC Technical Advisers\" for the ADPC Certification Program.

\(c\) \"ADPC Technical Advisers\" are responsible for:

\(1\) Providing expert level ADP/office automation assistance and
guidance to ADPC\'s, ADPC Assistants, and their immediate supervisors.

\(2\) Actively participating in the developmental process of ADPC\'s and
ADPC Assistants. This includes:

\(i\) Assisting with the determination of developmental needs.

\(ii\) Assisting with the selection of training activities.

\(iii\) Approving the selected training activities.

\(iv\) Monitoring developmental progress.

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§2057.59 (c) (2) (Con.) RD Instruction 2057-B

\(v\) Certifying satisfactory completion of scheduled training
activities.

\(vi\) Certifying satisfactory attainment of the required ADPC-KSAs at
the full performance level of expertise.

\(d\) Supervisors of ADPC\'s and ADPC Assistants are responsible for:

\(1\) Assuring that established ADPC certification program procedures
are followed. (Refer to Section 2057.56 of this subpart)

\(2\) Conducting ADPC development conferences with directly supervised
ADPC\'s and ADPC Assistants. This includes, in consultation with the
ADPC or ADPC Assistant and the ADPC Technical Adviser:

\(i\) Determining ADPC developmental needs.

\(ii\) Selecting optimum training activities.

\(iii\) Preparing and implementing an ADPC development schedule.

\(3\) Monitoring developmental progress.

\(4\) Certifying satisfactory completion of scheduled training
activities.

\(5\) Certifying satisfactory attainment of the required ADPC-KSAs at
the full performance level of expertise.

\(e\) Basic responsibility for each ADPC\'s and ADPC Assistant\'s
development rests with the individual. Each ADPC and ADPC Assistant is
encouraged to exhibit initiative in completing developmental activities
and demonstrating improvements that result from these activities.

§2057.60 [Program duration]{.underline}.

Participation in the Certification Program shall end:

\(a\) When the scheduled training is completed and satisfactory
attainment of the required ADPC-KSAs at the full performance level of
expertise has been certified by the immediate supervisor and ADPC
Technical Adviser; or,

\(b\) When the participant voluntarily leaves the program or vacates the
position; or,

\(c\) When the participant fails to maintain satisfactory work
performance or satisfactory training progress and achievement; or,

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RD Instruction 2057-B

2057.60 (Con.)

\(d\) If the participant fails to complete the ADPC development schedule
within 24 months from the date of approval. The Training Branch may
grant extensions of time provided reasonable requests are received prior
to the expiration of the 24-month enrollment period.

§2057.61 - §2057.100 \[Reserved\]

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