**EPA DRAFT STATEMENT OF WORK**

Contractor Support for Office of Enforcement Compliance and Assurance's
Records Management Program

1.  **TITLE: Records and File Maintenance Support**

2.  **ESTIMATED PERIOD OF PERFORMANCE**:

    A.  The period of performance of this contract is January 1, 2008 to
        January 1, 2009.

    B.  Four 1 year options which provide the potential to extend the
        period of performance to October 1, 2012

3.  **KEY PERSONNEL:**

TBD

4.  **BACKGROUND:**

-   Legal Authority

> Executive Order 12, 291

a.  The Paperwork Reduction Act of 1980 (P.L. 96-511)

> b..5 U.S.C. 552, Freedom of Information Act as amended
>
> c..5 U.S.C. 553, Rule Making
>
> d.. 44 U.S.C. 3101, Records management by agency heads; general duties
>
> e.. 40 CFR 2, Public Information

-   Background Documents

> OECA's Records File Structure and Manual

-   Background Narrative

> EPA\'s Office of Enforcement and Compliance Assurance (OECA) pursues
> enforcement and provides compliance assistance to areas that yield the
> most environmental benefit or reduce risk to human health. Enforcement
> and compliance actions are organized around environmental problems and
> broad patterns of non-compliance rather than provisions of single
> statutes.
>
> On January 4, 2007 the Principal Deputy Assistant Administrator for
> OECA issued a memorandum that mandated the implementation of 3
> recommendations set forth EPA's Document and Records Management Task
> Force. These recommendations will insure that proper records
> management practices are in place before the roll-out of the
> Enterprise Content Management System. The lack of proper records
> management practices will create a substantial risk of transferring
> inadequate recordkeeping practices into the new management system,
> undercutting its ability to effectively meet our business needs and
> our ability to satisfy our legal obligations.
>
> In compliance with her mandate OECA does not have the manpower ability
> to fully implement the recommendations set forth by the Task Force. We
> are therefore seeking the assistance of contractor support.

OECA has the following organizational structure:

> **The Administration and Resources and Management Support Staff
> (ARMSS)** provides a wide range of administrative support services
> which includes human resources, labor relations, budget, finances,
> contracts, grants, information and records management, and a
> Correspondence Control Unit.
>
> The staff is directly responsible for providing daily coordination and
> guidance on: budget issues, finance, Inspector General and General
> Accounting Office audits, space and property management,
> organizational control correspondence, training, and personnel and
> administrative management support activities as it relates to the
> Environmental Protection Agency and OECA. ARMSS also manages OECA\'s
> web site, and conducts evaluations to enhance the planning and
> implementation of OECA\'s policies and procedures.
>
> **The Federal Facilities Enforcement Office (FFEO)** is responsible
> for ensuring that Federal Facilities take all necessary actions to
> prevent, control and abate environmental pollution. Federal Facilities
> Program Managers in all of the Regions assist FFEO in attaining those
> responsibilities.
>
> **The Office of Compliance (OC)** assists industries and other
> organizations in improving their compliance with environmental laws.
> OC:

-   Sets national compliance assurance and enforcement priorities
    through strategic planning and targeting

-   Collects and integrates compliance data

-   Develops effective compliance monitoring programs to support
    inspections and self-reporting

-   Builds the capacity for more effective compliance assistance to the
    regulated community

-   Improves the quality of regulations

-   Works with regions, states, tribes, municipalities, citizen groups
    and industry

-   Supports enforcement activities

> **The Office of Criminal Enforcement, Forensics and Training (OCEFT)**
> directs EPA\'s Criminal program, provides a board range of technical
> and forensic services for civil and criminal investigative support and
> trains federal, state, local and tribal lawyers, inspectors, civil and
> criminal investigators, and technical experts in the enforcement of
> environmental laws.
>
> OCEFT provides direct investigative, forensic and technical support to
> the Department of Homeland Security, FBI, and/or other federal, state
> and local law enforcement agencies to help detect and prevent, or
> respond to, homeland security-related environmental, biological or
> chemical incidents.
>
> **The Office of Environmental Justice** **(OEJ)** provides a central
> point for the Agency to address environmental and human health
> concerns in minority communities and/or low-income communities\--a
> segment of the population which has been disproportionately exposed to
> environmental harms and risks. OEJ works to address these issues
> through a number of initiatives that emphasize building both external
> and internal networks. OEJ works within EPA to ensure that the Agency
> considers environmental justice issues by working with individual
> program offices and with the regions. OEJ firmly believes that an
> effective national program cannot be achieved unless and until each
> region has a strong environmental justice office. In short, 'the whole
> is equal to the sum of its parts.\' The goal is to ensure that all
> stakeholders consider that the Agency\'s national and regional
> environmental justice programs are not only consistent, but, more
> importantly, are well-coordinated.
>
> **The Office of Federal Activities (OFA)** is responsible for
> coordinating EPA\'s review of all federal Environmental Impact
> Statements (EIS) prepared by other agencies under the National
> Environmental Policy Act (NEPA); maintaining a national EIS filing
> system and publishing a weekly notice of EIS documents available for
> review; assuring that EPA\'s own actions comply with NEPA and other
> environmental requirements; providing technical assistance and
> capacity building for environmental compliance, enforcement and impact
> assessment in other countries; and working with federal and state
> agencies, foreign governments and international organizations in order
> to ensure compliance with United States environmental laws.
>
> **The Office of Planning, Policy Analysis and Communications (OPPAC)**
> recommends national policy on enforcement and compliance assurance and
> addresses emerging and cross-cutting issues.
>
> OPPAC participates in the Agency\'s development and implementation of
> innovative environmental protection tools that encourage the regulated
> community to move beyond compliance, such as environmental auditing
> and environmental management systems. OPPAC promotes constructive
> dialogue with the states about enforcement and compliance assurance
> issues and states\' authorization to implement federal environmental
> programs, as well as ensures adherence to federal legal and policy
> requirements. OPPAC manages OECA\'s participation in the Agency\'s
> Tribal Program. OPPAC\'s environmental justice coordinator ensures
> that environmental justice principles are fully integrated into
> OECA\'s enforcement and compliance programs.
>
> **The Office of Civil Enforcement (OCE)** provides national leadership
> for enforcement of seven major federal environmental statutes. In
> coordination with EPA's regional offices, states, tribes, and other
> federal agencies, OCE ensures that industry, organizations, and other
> regulated entities meet their environmental obligations.
>
> **The Office of Site Remediation Enforcement (OSRE)** manages the
> enforcement of EPA\'s national hazardous waste cleanup programs:
> Superfund (officially known as the Comprehensive Environmental
> Response, Compensation and Liability Act), the Resource Conservation
> and Recovery Act (RCRA), the Oil Pollution Act (OPA), and underground
> storage tanks (UST).
>
> They support and provide the means for the regions and states to
> vigorously and effectively enforce these statutes, and it is the skill
> and commitment of the people in OSRE that allow us to accomplish that
> mission. They are advocates for enforcement perspectives in national
> program policies and regulations. Our goals are to achieve prompt site
> cleanup and maximum liable party participation in performing and
> paying for cleanup in ways which promote environmental justice and
> fairness.

5.  **PURPOSE AND SCOPE**

The purpose of this contract is to provide official records support and

> maintenance to the nine offices within the ***Office of Enforcement
> Compliance and Assurance (OECA).*** These offices include ***the
> Administration and Resources and Management Support Staff (ARMSS), the
> Federal Facilities Enforcement Office (FFEO), the Office of Compliance
> (OC), the Office of Criminal Enforcement, Forensics and Training
> (OCEFT), the Office of Environmental Justice (OEJ),* t*he Office of
> Federal Activities (OFA), the Office of Planning, Policy Analysis and
> Communications (OPPAC), the Office of Civil Enforcement (OCE),*** and
> ***the Office of Site Remediation Enforcement (OSRE).*** This
> maintenance includes inventory and retirement of records and the
> development and revision of OECA's records guidance manual. OECA has a
> wide range of specialized records which include but are not limited to
> compliance and enforcement records, air monitoring and forecasting
> records, investigation and surveillance of environmental criminal
> records, and environmental remediation records. OECA also has general
> records which include but are not limited to publications, annual
> reports, FOIA's, and administrative records.
>
> **Task Requirements**
>
> The contractor and all personnel working is required to have at least
> 1.5 years of experience in Federal Records Management, and have
> proficiency in the following computer programs:

-   Microsoft Office applications such as Word, Excel, PowerPoint,
    Access, FrontPage, and Publisher

-   Lotus Notes

> Additional abilities include:

-   Functional understanding of and ability to operate computers

-   Excellent verbal and written communication skills

-   Proven interpersonal and organizational skills

-   Ability to work independently when necessary

-   Customer service

> **Personnel Qualifications:**
>
> The project manager must have a minimum of three (3) years government
> information/records management experience. All contractor personnel
> must posses or be eligible for the BBI security clearance. Contractor
> personnel may be granted access to confidential and sensitive
> information. Contractor staff is prohibited from releasing any
> information about EPA files, data processing activities or functions,
> or any other knowledge of EPA operations or data. All contractor
> employees must adhere to Confidential Business Information (CBI)
> regulations, policies, and access procedures.

6.  **TASK REQUIREMENTS**

> This section will address specific tasks to be accomplished in each
> office. The Project
>
> Officer will provide written technical direction on the first working
> day of each month regarding priority of performance. These tasks only
> reflect the OECA offices and not an order of performance.

**Task Description, Deliverables, Quality Standards and Measurements:**

> **Task 1. Administrative Resource Support Staff (ARMSS)**
>
> **01.01 Report to ARMSS to perform duties listed under this task**
>
> **01.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **01.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> Ariel Rios Building North
>
> Washington, DC 20460
>
> **01.04 [Performance Objective 1]{.underline}: Intellectual Control of
> Records**

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA).

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures.

-   Label and handle records in accordance with EPA guidance documents.

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 2. Immediate Office (IO)**
>
> **02.01 Report to IO to perform duties listed under this task. Travel
> to the Denver office may be required.**
>
> **02.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **02.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> R Ariel Rios Building North
>
> Washington, DC 20460
>
> The contractor shall consult with OECA's (PROJECT OFFICER) to asses
> needs, clarify questions, and seek concurrence on organizing files.
>
> **02.04 [Performance Objective 1]{.underline}: Intellectual Control of
> Records**

-   Review and asses previously scanned records for accuracy and
    readability

-   Scan designated hard copy records in to create electronic files

-   Establish and reorganize records and files

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA).

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures.

-   Label and handle records in accordance with EPA guidance documents.

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 3. Office of Compliance (OC)**
>
> **03.01 Report to OC to perform duties listed under this task**
>
> **03.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **03.04 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> Ariel Rios Building North
>
> Washington, DC 20460
>
> **03.05 [Performance Objective 1]{.underline}: Intellectual Control of
> Records**

-   Develop a consistent records management system of operation that
    allows for the quick, easy, and safe retrieval of office records

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA).

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures.

-   Label and handle records in accordance with EPA guidance documents.

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 4. Office of Site Remediation Enforcement (OSRE)**
>
> **04.01 Report to OSRE to perform duties listed under this task**
>
> **04.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **04.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> Ariel Rios Building North
>
> Washington, DC 20460
>
> **04.04 [Performance Objective 1]{.underline}: Intellectual Control of
> Records**

-   Assist with reviewing records currently stored in the OSRE file room

-   Prepare forms, labels and boxes for records that are eligible for
    retirement to the FRC

-   Prepare and office file plan

-   Assist the records coordinator with identifying unscheduled records

-   Assist office staff with setting up central office files/records

-   Instruct employees on how to set up record folders. Training would
    also be essential in the areas of preparing records for storage and
    understanding record schedules

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA).

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures.

-   Label and handle records in accordance with EPA guidance documents.

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 5. Office of Environmental Justice (OEJ)**
>
> **05.01 Report to OEJ to perform duties listed under this task**
>
> **05.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **05.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> Ariel Rios Building North
>
> Washington, DC 20460
>
> **05.06 [Performance Objective 1]{.underline}: Intellectual Control of
> Records**

-   Prepare file cabinets filled with old NEJAC meeting records, EPA191a
    & EPA181b, for transfer to National Archives and Records
    Administration.

-   Separate and organize records for OPM's examination which is
    required prior to the destruction of FACA records. *Note: Following
    OPM's examination EPA181b records over ten years old will be
    authorized to be destroyed.*

-   Thoroughly examine grant records, EPA003 & EPA258, and remove the
    final deliverables for retention.

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA).

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures.

-   Label and handle records in accordance with EPA guidance documents.

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 6. Federal Facilities Enforcement Office (FFEO)**
>
> **06.01 Report to FFEO to perform duties listed under this task**
>
> **06.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **06.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> Ariel Rios Building North
>
> Washington, DC 20460
>
> **06.04 [Performance Objective 1:]{.underline} Intellectual Control of
> Records**

-   Develop a filing system that will enables staff to maintain and
    retrieve their records as needed for every day business processes
    and create improved utilization of available space.

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA).

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures.

-   Label and handle records in accordance with EPA guidance documents.

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 7. Office of Planning, Policy Analysis and Communications
> (OPPAC)**
>
> **07.01 Report to OPPAC to perform duties listed under this task**
>
> **07.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **07.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> Ariel Rios Building North
>
> Washington, DC 20460
>
> **07.04 [Performance Objective 1:]{.underline} Intellectual Control of
> Records**

-   Conduct a thorough inventory of OPPAC's records and non-records

-   Dispose of non-records

-   Ensure OPPAC's records are labeled, classified, and filed in
    accordance with the approved filing, plan Records Management Manual,
    the EPA Records Schedule, and NARA

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA)

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures

-   Label and handle records in accordance with EPA guidance documents

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 8. Office of Civil Enforcement (OCE)**
>
> **08.01 Report to OCE to perform duties listed under this task**
>
> **08.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **08.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> Ariel Rios Building North
>
> Washington, DC 20460
>
> **08.04 [Performance Objective 1:]{.underline} Intellectual Control of
> Records**

-   Conduct a thorough inventory of OCE's records and non-records

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-   Dispose of non-records

-   Ensure OCE's records are labeled, classified, and filed in
    accordance with the approved filing plan, Records Management Manual,
    the EPA Records Schedule, and NARA

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA)

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures

-   Label and handle records in accordance with EPA guidance documents

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 9. Office of Federal Activities (OFA)**
>
> **09.01 Report to OFA to perform duties listed under this task**
>
> **maintain records.**
>
> **09.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **09.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> Ariel Rios Building North
>
> Washington, DC 20460
>
> **09.04 [Performance Objective 1:]{.underline} Intellectual Control of
> Records**

-   Conduct a thorough inventory of OFA's records and non-records;

-   Dispose of non-records, if the record copy has reached its final
    disposition or if it is no longer needed (whichever is earlier);

-   Ensure that OFA's records are labeled, classified, and filed in
    accordance with the approved filing, plan Records Management Manual,
    the EPA Records Schedule, and NARA.

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA)

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures

-   Label and handle records in accordance with EPA guidance documents

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **Task 10. Office of Criminal Enforcement Forensics & Training
> (OCEFT)**
>
> **10.01 Report to OCEFT to perform duties listed under this task.
> Travel to the Denver office may be required.**
>
> **10.02 Estimated Period of Performance: The entire contract period of
> performance**
>
> **10.03 Location of Work to be performed:**
>
> 1200 Pennsylvania Avenue, NW
>
> R Ariel Rios Building North
>
> Washington, DC 20460
>
> The contractor shall consult with OECA's (PROJECT OFFICER) to asses
> needs, clarify questions, and seek concurrence on organizing files.
>
> **10.04 [Performance Objective 1]{.underline}: Intellectual Control of
> Records**

-   Review and asses previously scanned records for accuracy and
    readability

-   Scan designated hard copy records in to create electronic files

-   Establish and reorganize records and files

-   Preserve records (any medium) according to guidelines issued by EPA
    and National Archives and Records Administration (NARA).

-   Collect, organize, index, scan, redact, and inventory records in
    accordance with established structures.

-   Label and handle records in accordance with EPA guidance documents.

-   Perform all phases of records disposition, including identification
    by EPA Records Disposition Schedule which include retirement to
    inactive storage and destruction as authorized by OECA's PO who
    concurrently serves as OECA's Records Liaison Officer (RLO) in
    accordance with the guidance documents.

-   Create a File Plan that accurately reflects the office's records

-   Sort and file Senior Staff's email records into ECMS

> Acceptable performance for this task means: (a) that files are
> organized, labeled, and filed in accordance with EPA and NARA guidance
> documents, and that confidential and sensitive files are clearly
> labeled are distinguishable, (b) that a list of records recommended
> for purging, destruction, or retirement are identified and submitted
> to the PO, (c) that destruction and retirement activities are recorded
> in the final technical report; (d) that all shipments of transferred
> or retired records are properly indexed, boxed, labeled, and shipped
> according to standard shipping procedures, and (e) that documents
> approved for destruction are destroyed in a timely manner.
>
> **REPORTING DELIVERABLES**

-   Maintain a log book to control/track a document\'s movement for all
    OECA's offices.

-   Update reports of the file plans.

> **TRAVEL**
>
> An estimate of 25% of pre-approved man-hours will involve work in
> multiple locations. All travel will require pre-approval by the EPA PO
> for OECA in accordance with EPA travel regulations.