**OMB Approval No: 1840-0525**

> **Expiration Date: 11/30/2009**

**Student Support Services Program**

**Annual Performance Report**

**2005--2006**

1.  **WHAT IS THIS PACKAGE?**

This package contains the instructions needed to prepare the annual
performance report for the Student Support Services (SSS) Program. The
Department of Education (Department) uses the information provided in
the performance report to assess a grantee's progress in meeting its
approved goals and objectives and to determine a grantee's prior
experience points in accordance with the SSS program regulations (34 CFR
Part 646).

**2. WHAT ARE THE LEGISLATIVE AND REGULATORY AUTHORITIES TO COLLECT THIS
INFORMATION?**

Title IV, Section 402D, of the Higher Education Act of 1965, as amended;
the program regulations in 34 CFR Part 646; and 34 CFR Sections 75.590
and 75.720 of the Education Department General Administrative
Regulations (EDGAR).

**3. WHO MUST FILE THIS REPORT?**

All grantees funded under the SSS Program must submit an annual
performance report as a condition of the grant award.

**4. WHAT PERIOD OF TIME IS COVERED IN THE REPORT?**

> The individual participant information provided in the report should
> cover the 12-month academic year of the grantee institution that most
> closely aligns with the 12-month budget year for the grant that is
> found in Block 6 of the Grant Award Notification. The 2005-06 academic
> year is roughly August/September 2005 through August 2006.

**5. WHAT INFORMATION MUST BE SUBMITTED?**

The report consists of four sections. All grantees must complete Section
I (Project Identification, Certification and Warning information) and
submit individual participant data in accordance with Section III
-Record Structure for Participants. In addition, a grantee must complete
either Section II or Section IV related to the grantee's Prior
Experience Objectives.

**6. WHEN MUST THE REPORT BE FILED?**

The annual performance report (APR) must be submitted via the Web within
90 days after the end of each 12-month budget period. For the 2005--2006
project year, the due date for submitting the report has been extended
to February 16, 2007, to provide grantees sufficient time to respond to
the revised APR approved by OMB on November 20, 2006.

7\. HOW MAY THE REPORT BE SUBMITTED?

> All SSS grantees must complete the APR online using the new Web
> application. [In addition, a grantee must fax a signed copy of Section
> I of the report form that certifies that the information submitted
> electronically is accurate, complete, and readily
> verifiable]{.underline}.

Because the APR requests personal and confidential information on
project participants, the secured Web site meets the Department of
Education's data security standards for sensitive data, including
improved password and site access procedures. Further, to ensure that
the data is accessible only to authorized individuals and protected from
unauthorized uses, a grantee must submit the participant level data via
the Web application; under no circumstances should a grantee transmit
the data to the Department or the APR Help Desk via e-mail.

> The new Web application and instructions for completing and submitting
> the report online will be available by January 2, 2007, at the
> following web address:
>
> <http://www.ed.gov/programs/triostudsupp/report.html>
>
> The new Web application that SSS grantees must use to submit the
> annual performance report has the following features:

-   A Web form for completing Sections I, II, and IV on-line.

-   Access to the grantee's previous year's APR data. A grantee may
    choose to download from the secured Web site its prior year's APR
    data as a comma-delimited file (CSV) or as an Excel (XLS)
    spreadsheet.

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-   Functionality to upload a file with the individual participant
    records (Section III) to the Web application using a CSV or XLS file
    format.

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-   Functionality to view/delete/add participant data online.

-   Online data field validations and error checks. In order for a
    grantee to be able to submit the APR, all sections of the APR must
    pass the first level of data field validations. Following the
    initial submission of the participant data, additional data quality
    checks will be run. If any errors or data inconsistencies are found,
    the grantee will be informed of needed corrections and the due date
    for resubmitting the Section III data.

-   A print button to make a hard copy of the information entered online
    for Sections I, II, and/or IV.

-   Functionality to download an electronic file with the individual
    participant records (Section III).

-   A submit button to send the entire report to the Department of
    Education.

-   An e-mail confirmation that the report has been submitted (a valid
    e-mail address must be provided in Section I).

The following are four options for starting the data submission process:

1.  Transfer last year's data submission to the Web form.

2.  Enter student data directly into the Web form.

3.  Download an Excel file of last year's submitted data.

4.  Upload an Excel/CSV file directly to the Web form.

A project will receive confirmation that the report has been
successfully submitted, if the person entering the performance report
data provided a valid e-mail address in Section I. After the report has
been submitted, a confirmation will be automatically sent to the e-mail
address provided. If you do not receive an e-mail confirmation, contact
the APR Help Desk.

If for any reason, and [prior to the deadline date,]{.underline} you
need to revise your performance report data after it has been submitted,
please contact the APR Help Desk.

8**. WHO MAY BE CONTACTED FOR ADDITIONAL INFORMATION CONCERNING THE
SUBMISSION OF THE PERFORMANCE REPORT?**

Please contact your program specialist directly if you have questions
regarding the performance report requirements. A state listing of
program specialists and contact information is available at the Web
address provided above.

If you have technical problems accessing the Web site or using the Web
application, please contact the APR Help Desk at 703-846-8248 or via
e-mail at: <sssweb@cbmiweb.com>

### **GETTING STARTED**

1.  To begin completing this report on-line, from the Department's Web
    page click on this URL: <https://webprod.cbmiweb.com/sss/>.

2.  The index/welcome page will be titled "Student Support Services
    Online Annual Performance Report for Project Year 2005--2006." Prior
    to obtaining the username and temporary password for the
    application, grantees will be required to register online. You must
    have your PR/Award number (this number can be found in Block 5 of
    the Grant Award Notification) and the director's first and last
    name.

3.  Click on "First time user? Register here." The online registration
    process will verify the project information you entered against the
    information on file and upon successful verification, login
    instructions will be sent to the director's email on file. If you do
    not have your project's information, or have problems with the
    registration process, instructions will be provided on the Web site.
    You can also contact the Help Desk at 703-846-8248 or via email at:
    <sssweb@cbmiweb.com>. Please note: written email requests are
    required to obtain login information.

4.  On the left side of the page, enter the issued username and
    temporary password you received when you registered online. Click
    Login. You will be guided to select a new password, then to log in
    again using the newly created password.

5.  Upon accessing the Web site, you will be asked to confirm that the
    PR/Award number is correct, and that the grantee's name is correct.
    Section I will appear and your PR/Award number will be automatically
    inserted into line 1 of Section I of the report form.

**Student Support Services Program**

**Specific Instructions for Completing the Performance Report**

**For 2005-06**

**SECTION I \-- PROJECT IDENTIFICATION, CERTIFICATION, AND WARNING**

A.  **Identification**

> 1\. Many of the data fields in this Section are pre-filled. Please
> review these fields, including the project director's e-mail address,
> and update them as needed. You may change the data in all fields
> except for the project's PR/Award Number, the Grantee Name, and the
> Project Year.
>
> 2\. Please provide information for any fields that are not
> pre-populated.

A.  **Certification**

> You must fax a signed copy of Section I of the report form that
> certifies that the information submitted electronically is accurate,
> complete, and readily verifiable to the best of your knowledge.
> Section I must be signed by both the project director and the
> certifying representative at the grantee institution and faxed to
> 540-301-0697.
>
> With the exception of Section I of the report, do [not]{.underline}
> fax a paper copy of the performance report.

C.  **Warnings**

> **[Any person who knowingly makes a false statement or
> misrepresentation on this report is subject to penalties, which may
> include fines, imprisonment, or both, under the United States Criminal
> Code and 20 U.S.C. 1097.]{.underline}**

Further, Federal funds or other benefits may be withheld under these
programs unless this report is completed and filed as required by
existing law (20 U.S.C. 1231a) and regulations (34 CFR 75.590 and
75.720).

**SECTION II -- VERIFICATION OF NUMBER FUNDED TO SERVE AND PRIOR
EXPERIENCE STANDARD OBJECTIVES**

For the 2005-06 reporting year, this section must be completed by all
SSS projects that began their new grant/project period in 2005. Grantees
whose 2005-06 budget year is part of a grant/project period that began
prior to 2005 do not need to complete this section for 2005-06.

[Please note that all SSS projects whose 2005-06-budget year is part of
a grant/project period that began prior to 2005 must complete Section IV
of the APR. However, if any of these projects notified the Department
they would be using their new objectives, they must complete Section
II.]{.underline}

The information on this form has been pre-populated with the approved
number of participants to be served and the percentages for each of the
prior experience objectives as stated in your approved application
and/or revised and approved by your program specialist. Please note that
all grantees that are two-year institutions must complete item #3
(graduation/transfer rate) and all four-year institutions except as
noted below must complete item #4 (graduation rate). Four-year
institutions may complete item #5 (graduation rate for four-year
institutions with two-year degree programs) **only** if the following
conditions are met: (1) the four-year institution offers two-year degree
programs; (2) the SSS project serves students enrolled in two-year
degree and/or transfer programs, and four-year degree programs;
[and]{.underline} (3) the approved application submitted under the FY
2005 competition for new grants includes project objectives for both
two-year degree and/or transfer rates for students in the two-year
degree programs, and four-year degree graduation rates for students in
four-year degree programs. If your approved application does not contain
both types of objectives, you must complete item #4 only.

Please carefully review the pre-populated information and verify if the
pre-populated information is correct by checking either the "yes" or
"no" box. If you check any of the "no" boxes, please enter the revised
number/rate in the space provided. Your program specialist will review
and approve the proposed changes. If additional information is needed
regarding any of your proposed changes, your program specialist will
contact you.

**SECTION III: RECORD STRUCTURE FOR PARTICIPANTS**

#### General Instructions for the Participant List

**(1) Who should be included on the annual data file?**

A project should use the SSS Program's regulatory definition of a
project participant in 34 CFR 646.7(c) to determine which *current-year
project participants* should be included on the data file.

**Participant** means an individual who --

(1) Is determined to be eligible to participate in the project under 34
    CFR 646.3; and

(2) Received project services the grantee has determined to be
    sufficient to increase the individual's chances for success in a
    postsecondary educational program.

Since the Department of Education needs to be able to track the academic
progress of Student Support Services (SSS) participants from one
academic year to the next, this performance report needs to follow the
12-month academic year of the grantee institution instead of the
12-month budget/project year for the grant. For example, the 2005-2006
academic year is generally August/September 2005 through August 2006
while the budget/project year for SSS grants is September 1, 2005,
through August 31, 2006. As such, three possible scenarios are described
below:

Scenario #1: The grantee institution's fall term begins in
August/September 2006 and the new participants for the 2006-07 academic
year were enrolled during the summer of 2006, but significant project
services began at the beginning of the fall term 2006. These SSS
participants should not be included on the 2005-06 APR; they should be
reported as "new" participants on the 2006-07 APR.

Scenario #2: The SSS student was enrolled at the grantee institution for
the first time during the 2006 summer term and/or participated in a
formal summer academic program offered by the SSS project for new SSS
participants. These individuals should be included on the 2005-06 APR
and reported as a "new participant (summer only)". Refer to the
instructions below for field #16 (student cohort year) and field #15
(participant status).

Scenario #3: The SSS student was accepted for enrollment at the grantee
institution and received significant pre-enrollment services (i.e.,
academic advising, assistance with class selection and registration,
orientation workshops, financial aid advising) from the project during
the summer prior to enrolling at the institution. This may include
transfer students. These individuals should be included on the 2005-06
APR and reported as "New Participant (for summer session only)"; these
students are part of the subsequent year's cohort (i.e., 2006-07).

**A project must track the progress of prior-year participants for as
long as they are enrolled at the grantee institution.** To ensure that
the data collected on prior-year participants is accurate and complete,
there are two categories of prior-year participants:

-   Prior-year participants still enrolled at the grantee institution;
    and

-   Prior-year participants not enrolled at the grantee institution.

Definitions for prior-year participants are included in the section
"Definitions that Apply."

*Please note that your data file must include all prior-year
participants still enrolled at your institution during the project year
[and]{.underline} all those individuals who were either served by the
project or enrolled at the institution during the previous project year
(PY 2004­--05) and [did not]{.underline} return to your institution in PY
2005--­06. This will enable the Department of Education to more
accurately report on student outcomes, particularly the persistence
rates of SSS participants.*

For prior year participants not enrolled, the grantee should provide
updated information on these prior-year participants. Specifically, the
grantee must update the following data fields (#14, #17, #22, #27, and
#28).

**(2) What are the data fields?**

The SSS APR contains 32 data fields. Two of the fields are file
identifiers; the remaining fields are of two types: those data fields
that, except in unusual situations, will not need to be updated
annually; and those data fields that must be reviewed annually and
updated, as needed. They are:

[File Identifiers:]{.underline}

#1 PR/Award Number

#2 Batch Year

[Fields that do not need to be updated annually]{.underline}

#3 Social Security Number

#4 Student's Last Name

#5 Student's First Name

#6 Student's Middle Initial

#7 Student's Date of Birth

#8 Gender

#9 Race/Ethnicity

#10 Eligibility

#11 First Enrollment Date (at grantee institution)

#12 Date of First Service

#13 Academic Need (at initial selection)

#16 Student Cohort Year

#18 College Grade Level (entry into project)

#24 GPA Scale

[Fields that annually need to be reviewed and updated, as
needed.]{.underline}

[The asterisk (\*) indicates fields for which a grantee may select the
option "Not applicable (prior-year participants)" for the prior-year
participant.]{.underline}

#14 Date of Last Project Service

#15 Participant Status

#17 Enrollment Status (at end of reporting year) \*

#19 College Grade Level (Current at end of the current reporting year)

#20 Persistence/Graduation Status (at end of 2005-06 academic year)

#21 Persistence Status (at the beginning of the 2006-07 academic year)

#22 Reasons for Withdrawal/Not Returning

#23 Transfers

#25 Cumulative GPA \*

#26 Academic Standing \*

#27 Undergraduate Degree/Certificate Completed at Grantee Institution

#28 Date of Undergraduate Degree

#29 Amount of Financial Aid Needed \*

#30 Amount of Financial Aid Package \*

#31 Amount of SSS Grant Aid Awarded \*

#32 Summer Bridge (new participants only) \*

Further, to ensure consistency in the data reporting, for each of the
following fields, the information provided should be [as of the end of
the academic year being reported]{.underline} (i.e., as of the end of
the summer term 2006 for the 2005-06 academic year).

> #19 College Grade Level (Current at end of the current reporting year)

#20 Persistence/Graduation Status (at end of 2005-06 academic year)

#22 Reasons for Withdrawal/Not Returning

> #23 Transfers
>
> #25 Cumulative GPA
>
> #26 Academic Standing
>
> #27 Undergraduate Degree/Certificate Completed at Grantee Institution

#28 Date of Undergraduate Degree

**(3) How should the date fields be formatted (fields #7, #11, #12, #14
and 28)?**

Please review carefully the [Valid Field Content]{.underline} column to
ensure that the data submitted is in the correct format. All date fields
should be formatted as follows: 2 digits for month; 2 digits for day; 2
digits for century; and 2 digits for year. Also, please include slashes
between the month, day and year. For example, a participant's birth date
of January 1, 1982, would be formatted as follows: 01/01/1982. To ensure
that the date is properly imported, always use the zero before one-digit
months and days and insert slashes.

### **Specific Instructions for Participant List**

#### Field #1 PR/Award Number (pre-populated)

Once the grantee has successfully logged in to the SSS APR Web
application, this field will be pre-populated for each participant
record.

**Field #2 Batch Year (pre-populated)**

The four-digit year will be pre-populated. The Batch Year designates the
budget period that is the subject of this report. The Batch Year changes
with each annual submission of individual participant records. The
Department designates the Batch Year as the beginning year of the
12-month budget period. This may or may not be the same as the school
year or academic year designations for some institutions. The Batch Year
was chosen because TRIO projects are current-year funded, (*e.g*.,
Federal Fiscal Year 2005 funds were used to support PY 2005-2006). Thus,
the data file for Batch Year 2005 would include information on both
project participants served and prior participants tracked during PY
2005-2006.

#### Field \# 3-9 Student Identifying Information

These fields are self-explanatory. For definitions of the race/ethnicity
categories, refer to the "Definitions that Apply" section of these
instructions. Please pay special attention to the required formatting
for each field.

#### Field #10 Eligibility

#### The authorizing statute and regulations governing the SSS Program require that an individual, at the time of initial selection in the project, must be a "low-income individual," a "first-generation college student," or "an individual with disabilities." (These terms are defined in the section on "Definitions that Apply".) Two-thirds of each year's project participants must be both low-income and first-generation, or be individuals with disabilities; the remaining one-third can be either low-income, first-generation, or individuals with disabilities, or a combination of these. At least one-third of the individuals with disabilities must also be low-income individuals. Students must be counted only once in this breakdown. 

#### Field #11 First Enrollment Date (at grantee institution)

Provide the date the individual first enrolled at the grantee
institution. The enrollment date is the date when the participant has
completed the registration requirements, paid their tuition and fees and
attends first day of classes at the grantee institution. If you do not
know the exact date, use 15 for the day and use your best estimate for
the month.

Since a student accepted for enrollment at the grantee institution may
receive services from the SSS project, the school enrollment date may be
after the project entry date and/or the date of first service.

Field #12 Date of First Service (previously Project Entry Date)

Beginning with students served for the first time in 2005-06 (new
participants only), the grantee should provide the date of first
service, instead of the project entry date. For continuing and
prior-year participants, the grantee does not need to change the date
previously reported (i.e., project entry date).

If you do not know the exact date, use 15 for the day and use your best
estimate for the month.

#### Field #13 Academic Need (at initial selection)

#### In accordance with 34 CFR 646.3 (c), a project, in selecting individuals to participate in a SSS project, must determine the individual's need for academic support in order to pursue successfully a postsecondary educational program. This field contains a list of criteria commonly used by projects to determine an individual's need for services. For each participant on the data file, [you must select, from the list]{.underline}, the academic need type that best describes the participant's need for academic support [at the time of initial selection into the project]{.underline}. Do not update this field in subsequent reporting years. To reduce the need to use the "Other" category, additional criteria have been added to this field. Options "2", "3", and "4" in the previous version of the APR have been consolidated into one option called "low admission test scores" and is now option 2. If you used options 3 and 4 in previous APRs, you should select option 2. To ensure that these data are reported correctly, options 3 and 4 will no longer be used. Although many students may qualify for project services based on more than one of the listed categories, please select from the list the main category used to determine the individual's need for academic support. 

#### 

#### Field #14 Date of Last Project Service

Provide the date of last project service for all prior-year participants
no longer served by the SSS project and for current year participants
who have graduated or withdrawn from the institution. It would be best
to use the date the participant last attended a SSS activity or received
a service from the project. If the date is not available, you may use
the date the project dropped the student from its list of active
participants. For those students who stay in the program until
graduation, the date of last project service would be the college
graduation date. For prior year participants, please use the date
reported in the previous APR (i.e., reporting year 2004-05) unless the
date reported previously was incorrect.

Insert "88/88/8888" (Not applicable) in this field for an individual
still participating in the SSS project at the end of the reporting year
(or the beginning of the next academic year).

**\
Field #15 Participant Status**

Please note that for the 2005-06 reporting year, five new options have
been added to the four options previously available for this field. In
addition, the definitions for prior-year participant still enrolled and
prior-year participant not enrolled have been revised (refer to the
section on "Definitions that Apply" for definitions of all seven
participant status options).

For each participant record, the grantee must review the options
available and select or update this field as appropriate. The
participant status options include:

-   New participant

-   Continuing participant

-   Prior-year participant still enrolled at grantee institution

-   Prior-year participant not enrolled at grantee institution

-   New participant (for summer session only)

-   Reentry (received project services)

-   Reentry (did not receive project services)

-   Hurricane participant (officially enrolled at grantee institution
    during the 2005-06 academic year)

-   Hurricane participant (attended classes at grantee institution
    during 2005-06 academic year but not officially enrolled)

#### The first new category (option "5", new participant --summer session only) has been added to the APR for an individual served by the SSS project for the first time during the summer session preceding the participant's first academic year at the grantee institution (i.e., served during summer 2006 prior to the 2006-07 academic year). A participant who is a "new participant---summer session only" (option "5") on the 2005-06 APR should be coded as a "new participant" (option "1") on the 2006-07 APR. Also, for field #16 (student cohort year), the grantee should select option "8" (2006-07) on both the 2005-06 and 2006-07 APRs.

The next two new categories are applicable only to students who left the
institution and subsequently reentered the institution and received
project services or reentered the institution but did not receive
project services in the 2005-06 reporting year.

The two categories for "hurricane" participants are applicable only to
the 2005-06 reporting year. "Hurricane" participants enrolled at the
grantee institution during the 2005-06-academic year (option "8") should
be included on APR for 2006-07 reporting year and their status updated
as appropriate (i.e., continuing, prior-year still enrolled, or
prior-year not enrolled). "Hurricane" participants that were not
enrolled at the grantee institution in 2005-06 (option "9") should be
dropped from the APR for the 2006-07 reporting year unless the student
enrolled at the grantee institution for the 2006-07. These students, if
served by the project in 2006-07 would be reported as "new" participants
(option #1) on the APR for 2006-07.

Field \# 16 Student Cohort Year

Select, from the list provided, the cohort year that coincides with the
academic year the student entered the SSS project. This is a new field
that was added to the student record structure to replace the data
previously collected in Section II: Demographic Profile of Project
Participants of the previous version of the APR.

Beginning with the 2005-06 APR, a "new" participant served only during
the 2006 summer session and not previously enrolled in postsecondary
education would be in the 2006-07-cohort (option "8"). Option "8" should
only be used for an individual served by the project for the first time
in the 2006 summer session preceding the participant's first academic
year (i.e., 2006-07) at the grantee institution.

A student enrolled at the grantee institution prior to the summer 2006
but who received services from the SSS project for the first time during
the summer 2006 would be in the 2005-06 cohort (option "7").

All other new participants served for the first time in the 2005-06
reporting period would be in the 2005-06 cohort (option "7"). Options
"9-11" will be used in future APRs. You should not use these options for
the 2005-06 APR.

#### Field #17 Enrollment Status (at end of the reporting year)

#### 

#### This field provides information on a participant's annual progress toward graduation and can also be used to identify groups of full-time and less than full-time students. ED has revised how to report the enrollment status of participants. Instead of calculating and reporting enrollment status based on the participant's enrollment status for each term, a grantee should now report the enrollment status equivalent for the academic year based on credits or clock hours [enrolled]{.underline} in for the full academic year (fall through summer terms). For example, a student would be classified as a full-time student if he/she enrolled in 24 semester credits during the academic year being reported even if the student did not earn 12 credits each semester. This change eliminates the need for a "varied enrollment status" option and more accurately reflects the academic progress of the participants.

#### 

To determine a participant's enrollment status, use the sum of the
credit or clock hours a student was [enrolled]{.underline} in at the end
of each academic term during the reporting year (i.e., sum of credits or
clock hours [enrolled]{.underline} in at the end of the fall, spring,
and summer terms). Do not count the credit or clock hours the student
officially dropped during any of the terms in the calculation of
enrollment status. Please note that the enrollment status is based on
the number of hours a student [ENROLLED]{.underline} in not the number
of hours the student earned. If a student received an "Incomplete" or
failed the course, those hours should be included in the number of hours
a student enrolled. Courses that are audited are not counted towards the
number of hours enrolled.

Three examples follow:

Scenario 1: A student is enrolled for 9 credit hours (three-quarter
time) for 3 semesters (fall, spring, and summer) enrolling for a total
of 27 credit hours for the academic year. Since full-time status is 24
credits for the academic year, the student would be reported as a
full-time student.

Scenario 2: A student is enrolled for 9 credit hours in the fall
semester and 15 credits in the spring semester enrolling for a total of
24 credits. Since full-time status is 24 credits for the academic year,
the student would be reported as a full-time student.

Scenario 3: A student is enrolled for 9 credits in both the fall and
spring semesters enrolling for a total of 18 credits. Since 18 credits
equals three-quarters of the full-time equivalent, the student would be
reported as a three-quarter time students for the reporting year.

#### 

#### If you do not know the enrollment status of a current-year participant, use "0-Unknown/No response." If the individual is a prior-year participant, use "9" for "Not applicable (prior-year participants)."

#### Field \# 18 College Grade Level (Entry into project)

In determining the student's postsecondary grade level, use the criteria
of the grantee institution regarding grade level classifications and
academic standing. Most postsecondary institutions use credits earned
and grade point average to determine the college grade level. Use codes
3, 4, 5, and 6 only for students who have the required number of credits
and GPA to be classified at the institution as sophomore, junior,
senior, and other undergraduate, respectively. For students who have
earned college credits during high school or through placement testing
but have not previously been enrolled in college, use 1 for 1^st^ year,
never attended. However, in determining these students college grade
level at the end of the reporting year (field #19), count the earned
credits in determining the end of the reporting year grade level.

#### Field #19 College Grade Level (Current at the end of the current reporting year)

For the Current College Grade Level**,** provide information on the
individual's grade level at the end of the 2005-2006 academic year for
all new, continuing, and prior-year participants still enrolled at the
grantee institution. For students who graduated or transferred or
students who are prior-year participants no longer enrolled at the
institution during 2005-2006 use "99" \-- "Not Enrolled"

To ensure uniformity in reporting, two-year institutions should use
first-year (freshman) and second-year (sophomores) to designate the
college grade levels of their participants in fields #18 and #19.

### **Field #20 Persistence/Graduation Status (at end of the reporting year)**

Please provide the participant's enrollment status as of the end of the
2005-2006 reporting year. Select option "1" for students who received a
certificate/diploma..

Use option "9" for a student who obtained a certificate or an
associate's degree at a 4-year institution and is continuing to pursue
an associate's or a bachelor's degree at that institution.

**Field #21 Persistence Status (at the beginning of the 2006-07 academic
year)**

Field #21 provides the data needed to determine, on an annual basis, the
extent to which the grantee has met its approved persistence objective
for the reporting period. Since the persistence objective measures the
persistence of SSS participants from one academic year to the next at
the grantee institution, it is necessary to know whether participants
served in the current reporting year (i.e., 2005-06) enrolled at the
grantee institution for the first term in the next academic year (i.e.,
fall 2006). The addition of field #21 to the student record structure
may require grantees to collect data on the enrollment status of project
participants after the end of the budget period (i.e., August 31, 2006)
but before the due date for submitting the APR (i.e., February 16, 2007
for the 2005-06 APR.).

For students who are no longer enrolled at grantee institution because
they received an associate's degree and transferred to a 4-year
institution or transferred from a 2-year to a 4-year institution, select
option "2--- Not enrolled at grantee institution (transferred from a
2-year to a 4-year institution)". For all other transfers, select option
"3---Not enrolled at grantee institution".

For students who are no longer enrolled at the grantee institution,
select option "3---Not enrolled at grantee institution".

#### Field #22 Reason for Withdrawal/Not Returning

Please use the code that best describes the reason the participant
withdrew from the grantee institution or did not return. Provide the
requested information for all participants who withdrew/did not return
during or at the end of the academic year being reported (i.e.,
2005-06). Use option"8" (Not applicable) for students still enrolled,
completed certificate/diploma program, graduated or transferred.

**Field \# 23 Transfers**

### Select the appropriate option for participants who have transferred to another institution. Use option "8" (Not applicable -- still enrolled or graduated) if the participant is still enrolled at the grantee-institution, completed certificate program, or graduated with an associate's (but did not transfer) or graduated with a bachelor's degree. Use option "9" (Not applicable -- not enrolled at grantee institution) if the participant withdrew, did not return, was called for military service, or is deceased.

#### Field \# 24 GPA Scale

Please indicate the scale used by the grantee institution to calculate
grade point average. For institutions that do not use a numeric scale,
please use "3" for "Other."

#### Field \# 25 Cumulative GPA

In Field #25, please provide information on the cumulative grade point
average of all current year SSS participants at the end of the
2005--2006 academic year. Use "9.999" (Not applicable) for prior-year
participants.

For students who participated in a summer bridge program and where no
GPA was calculated, leave this field blank.

#### Field #26 Academic Standing

Use your institution's criteria for determining good academic standing.
Provide information on the academic standing of all current year SSS
participants at the end of the 2005-2006 academic year. Select "9" (Not
applicable) for prior-year participants.

#### Field #27 Undergraduate Degree/Certificate Completed at Grantee Institution

For Field #27, indicate the degree/certificate completed during the
2005-2006 academic year.

If a student is working on a second bachelor's degree, please use option
"5" (2nd Bachelor's degree).

For a student enrolled in a dual degree program who has completed
four-years of instruction, use option"6" to indicate the student has
obtained the equivalent of a bachelor's degree, even though a bachelor's
degree was not awarded. This option is only applicable for students who
have completed four years of instruction and are working towards a
graduate degree.

Use option "7" for a student who obtained a certificate or an
associate's degree at a 4-year institution and is continuing to pursue
an associate's or a bachelor's degree. For students still enrolled at
the grantee institution but who have not yet completed their
undergraduate program of study, use option "8".

Use option "9" for current or prior-year participants who withdrew from
grantee institution prior to obtaining degree/certificate or did not
return to grantee institution. Use option "0" (No response/Unknown) only
for those students for which the degree/certificate status is unknown.

The participant record for a student who has received a certificate or
diploma from a program that is less than two years should not be dropped
if the participant continues to be enrolled in a degree program at the
grantee institution.

**Field \# 28 Date of Undergraduate Degree**

For current and prior-year participants who obtained a certificate or
degree during the reporting period, provide the date the certificate or
degree was awarded. If you do not know the exact date, use 15 for the
day and use your best estimate for the month.

For a student who obtained a certificate or an associate's degree at a
4-year institution and is continuing to pursue an associate's or a
bachelor's degree, please provide the date the certificate or degree was
awarded.

The participant record for a participant that has received a certificate
or diploma from a program that is less than two years should not be
dropped if the participant continues to be enrolled in a degree program
at the grantee institution.

**Fields #29-31 Financial Aid and Grant Aid Awarded**

Complete these fields only for those project participants who were new
or continuing participants during PY 2005-2006. Leave these fields blank
for prior-year participants. Also, leave these fields blank for reentry
participants who did not receive project services. Please do not enter a
range of values or negative values.

In field #29, enter the amount of financial aid needed as determined by
the financial aid office. Do not include the amount of the expected
family contribution.

In field #30, indicate the amount of the financial aid package offered
to the SSS participant inclusive of Federal, state, local, private,
institutional aid. Do not include the amount of SSS grant aid in this
field, as you will be asked to provide this information in field #31.

In field #31, provide the amount of SSS grand aid awarded for the PY
2005-2006**.** (This term is defined in the section on "Definitions that
Apply".)

Note: By subtracting the sum of fields #30 and #31 from the amount of
financial aid needed in field #29, the amount of unmet need can/will be
calculated.

**Field #32 Summer Bridge Program**

Consistent with research findings regarding the benefits of summer
bridge programs for students transitioning from high school to
postsecondary education, many SSS projects offer a structured summer
academic and enrichment program for entering students. These programs
may be funded with the SSS grant funds, with non-federal funds, or a
combination of both.

If your project offered a summer bridge program, for all new
participants served in 2005-06 indicate whether or not the student
participated in the summer bridge program (select "1" for participated;
select option "2" for participants who did not participate in a summer
bridge program). Select option "7" if the project did not offer a summer
bridge program. Select option "8" for continuing participants, and
option "9" for prior-year participants.

**SECTION IV: PROJECT PERFORMANCE OUTCOMES**

[Only those SSS projects whose 2005-06-budget year is part of a
grant/project period that began prior to 2005 must complete Section IV
of the APR]{.underline}. [However, if any of these projects notified the
Department they would be using their new objectives, they must complete
Section II.]{.underline} All other SSS grantees must complete Section
II. This section is similar to the previous version of the SSS APR and
will only be used by SSS grantees until they begin their new
grant/funding period either in 2006-07 or 2007-08.

This form has been pre-populated with the approved number of
participants to be served. Please carefully review the pre-populated
information and verify if the pre-populated information is correct by
checking either the "yes" or "no" box. If you check any of the "no"
boxes, you must enter the approved number in the space provided.

This section of the APR is your opportunity to respond to each of the
prior experience criteria. Provide your approved objectives (proposed
percent and proposed number of participants) for persistence, good
academic standing, graduation, and, if applicable, transfer. Then report
your actual achievement level (percent and number). For the prior
experience criterion for Administration, TRIO staff will use the
student-level data from Section III of the APR to determine if your
project met its approved funded to serve number and the requirement that
at least two-thirds of the students served during the reporting year
were low-income and first-generation college students and/or individuals
with disabilities. The denominator for calculating whether the grantee
met the two-thirds requirement is the [greater]{.underline} of the
approved number of participants to be served or the actual number
served.

**DEFINITIONS THAT APPLY**

**Race/Ethnicity categories (field #9)**

**American Indian or Alaska Native** - A person having origins in any of
the original peoples of North America, and who maintains cultural
identification through tribal affiliations or community recognition.

**Asian** - A person having origins in any of the original peoples of
the Far East, Southeast Asia, and the Indian subcontinent. This area
includes, for example, China, India, Japan, Korea, and the Philippine
Islands.

**Black or African American** - A person having origins in any of the
black racial groups of Africa.

**Hispanic or Latino** - A person of Mexican, Puerto Rican, Cuban,
Central or South American or other Spanish culture or origin, regardless
of race.

**White** - A person having origins in any of the original peoples of
Europe, North Africa, or the Middle East.

**Native Hawaiian or Other Pacific Islander** -- A person having origins
in any of the original peoples of Hawaii or other Pacific islands such
as Samoa and Guam.

**More than one race reported --** A person of a multi-racial
background.

**Participant Eligibility (field #10)**

[Low-income individual]{.underline} means an individual whose family
taxable income did not exceed 150 percent of the poverty level amount in
the calendar year preceding the year in which the individual initially
participated in the project. The poverty level amount is determined
using 29-criteria of poverty established by the Bureau of the Census of
the U.S. Department of Commerce.

[First-generation college student]{.underline} means an individual
neither of whose natural or adoptive parents received a baccalaureate
degree; or a student who, prior to the age of 18, regularly resided with
and received support from only one natural or adoptive parent and whose
supporting parent did not receive a baccalaureate degree.

[Individual with disabilities]{.underline} means a person who has a
diagnosed physical or mental impairment that substantially limits that
person's ability to participate in the educational experiences and
opportunities offered by the grantee institution.

**Academic Need (field #13)**

[Predictive indicator]{.underline} is a composite variable for
estimating the potential success of a student in college using a variety
of factors that may include indicators such as high school GPA, SAT or
ACT test scores, high school preparedness, etc.

[Diagnostic tests]{.underline} include tests used for clinical purposes
such as to determine learning disabilities as well as placement tests
and study skills inventories.

**Participant Status (field #15)**

A **new participant** is an individual who was served by the SSS project
for the **first time** in this reporting period (PY 2005-2006) and meets
the definition of participant in 34 CFR 646.7(c) of the SSS program
regulations.

A new participant\--summer session only is an individual served by the
SSS project for the first time during the summer session preceding the
participant's first academic year at the grantee institution (i.e.,
served during summer 2006 prior to the 2006-07 academic year). This
student is thus part of the subsequent year's cohort (i.e.,
2006-07-option "8", field #16). This definition does not include a
student enrolled at the grantee institution prior to the summer session
but who received services from the SSS project for the first time during
the summer 2006. This individual would meet the definition of "new
participant" (field #15, option "1", and would be in the 2005-06 cohort
(field #16, option "7").

*Note: A participant who is a "new participant---summer session only"
(option "5") on the 2005-06 APR should be coded as a "new participant"
(option "1") on the 2006-07 APR.*

A continuing participant is an individual who was served by the SSS
project in a prior reporting period and also received services in the
2005-06 reporting period.

A **prior-year participant still enrolled at grantee institution** is an
individual served by the SSS project in a prior reporting period that
was enrolled at the grantee institution during the current reporting
period but did not receive project services on a continual basis during
the reporting period. This definition include a prior-year participant
who received a certificate/diploma from a program that is less than two
years and is pursuing an associate's degree at the grantee institution.
However, a prior-year participant that is pursuing a second or graduate
degree at the grantee institution after attaining the first bachelor's
degree (grantees who are four-year institutions) or attained the
associate's degree and/or transferred to four-year institution (grantees
who are two-year institutions) are not included in this definition.

A **prior-year participant not enrolled at the grantee institution** is
an individual served by the SSS project in a prior reporting period who
was enrolled at the grantee institution during the previous reporting
period (2004-2005) but who was not enrolled at the grantee institution
during current reporting period (2005-2006).

A **reentry participant (receiving project services)** is an individual
who left the grantee institution in a previous reporting period, then
reentered the institution and was served by the project in 2005-06.

A **reentry participant (not receiving project services)** is an
individual who left the grantee institution in a previous reporting
period, then reentered the institution and was not served by the project
in 2005-06.

A **hurricane participant** **enrolled at grantee institution during the
2005-06 academic year** is an individual who was served by the SSS
project in the 2005-06 reporting period because the individual was not
able to enroll at one of the institutions of higher education impacted
by Hurricanes Katrina and Rita. This definition includes only an
individual displaced by Hurricanes Katrina and Rita who was admitted and
enrolled at the grantee institution during the 2005-06 academic year and
who does not plan to return to one of the institutions impacted by the
hurricanes.

A **hurricane participant not accepted but enrolled at grantee
institution during the 2005-06 academic year** is an individual who was
served by the SSS project in the 2005-06 reporting period because the
individual was not able to take classes at one of the institutions of
higher education impacted by Hurricanes Katrina and Rita. This
definition includes only those individuals who were served by the SSS
project during the 2005-06 academic year and who were not formally
enrolled at the grantee institutions.

The two categories for "hurricane" participants are applicable only to
the 2005-06 reporting year. "Hurricane" participants enrolled at the
grantee institution during the 2005-06-academic year (option "8") should
be included on APR for 2006-07 reporting year and their status updated
as appropriate (i.e., continuing, prior-year still enrolled, or
prior-year not enrolled). "Hurricane" participants that were not
enrolled at the grantee institution in 2005-06 (option "9") should be
dropped from the APR for the 2006-07 reporting year unless the student
enrolled at the grantee institution for the 2006-07. These students, if
served by the project in 2006-07 would be reported as "new" participants
(option #1) on the APR for 2006-07.

**Note:** The sum of the number of new, new summer session only,
continuing, and reentry (receiving project services) participants should
equal the total number of participants the project served during the
2005-2006 reporting period. "Hurricane" participants served with
supplemental grant funds are not included in the count for the number of
participants the project was funded to serve and thus are not included
when comparing the total number of participants the project served to
the number of participants that project was funded to serve.

**Student Cohort Year (field #16)**

For this field, the cohort is a group of students who started in the
same project year. Please use the 12-month academic year as a guide for
determining a participant's cohort. An individual student is a member of
the same cohort for reporting purposes even if that student leaves the
program and returns (e.g., reentries). Further, a student remains in the
same cohort group for each successive year.

#### College Grade Level (at end of reporting year) (field #19)

[Dual degree program]{.underline} is a program of study that awards an
individual both the bachelor's and a graduate degree upon successful
completion of the program of study.

**Undergraduate Degree/Certificate at Grantee Institution (field #27)**

[Equivalent of bachelor's degree]{.underline} is to be used only for SSS
participants enrolled in dual degree program that have completed four
years of undergraduate study and are working towards a graduate degree.

**SSS Grant Aid (field #31)**

[SSS grant aid]{.underline} is financial grant aid that a SSS project
may award to current year participants in the project who are in their
first two years of postsecondary education and who are receiving Federal
Pell Grants. Grant aid may be awarded to students who have completed
their first two years of postsecondary education and are receiving
Federal Pell Grants, if the institution demonstrates that these students
are at high-risk of dropping out and the financial needs of all its
eligible first and second-year students have been met. The amount of
grant aid awarded to a student may not exceed the maximum appropriated
Pell Grant or be less than the minimum appropriated Pell Grant for the
academic year being reported.

Summer Bridge Program (field #32)

[Summer bridge program]{.underline} refers to a structured summer
program to assist students transitioning from high school to
postsecondary education and may include college courses and other
academic and enrichment activities that should be described in the
funded application.