+-----------------------------------------------------------------------+
| **LESSON OBJECTIVES**                                                 |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| > At the completion of this lesson, students will be able to:         |
|                                                                       |
| -   Use the Word 2000 menus and toolbars.                             |
|                                                                       |
| -   Format a new document with consistent formatting rules.           |
|                                                                       |
| -   Create and use tables and columns.                                |
|                                                                       |
| -   Work with Word 2000 tools.                                        |
+-----------------------------------------------------------------------+
| **TARGET AUDIENCE**                                                   |
|                                                                       |
| The target audience for this training includes FEMA Disaster Field    |
| Office (DFO) employees, who will need to have an intermediate         |
| knowledge level of Word 2000 to complete work assignments at the      |
| disaster site.                                                        |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **PREREQUISITES**                                                     |
+-----------------------------------------------------------------------+
| -   Familiarity with Windows                                          |
|                                                                       |
| -   A thorough understanding of the basic Word 2000 functions         |
+-----------------------------------------------------------------------+
| **APPROXIMATE TIME**                                                  |
+-----------------------------------------------------------------------+
| 3 hours                                                               |
+-----------------------------------------------------------------------+
| **CONTENTS**                                                          |
+-----------------------------------------------------------------------+
| This lesson includes the following sections:                          |
|                                                                       |
| -   Using Word 2000 Menus and Toolbars                                |
|                                                                       |
| -   Formatting Documents                                              |
|                                                                       |
| -   Formatting Paragraphs                                             |
|                                                                       |
| -   Using Columns and Tables                                          |
|                                                                       |
| -   Inserting Text Boxes and Graphics                                 |
|                                                                       |
| -   Using Mail Merge and Envelopes/Labels                             |
|                                                                       |
| -   Using Tools                                                       |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| **PREPARING**                                                         |
|                                                                       |
| Use the following checklist to help you prepare for this course.      |
+-----------------------------------------------------------------------+
| **Supplies and Equipment**                                            |
+-----------------------------------------------------------------------+
| -   Computer and monitor for each student                             |
|                                                                       |
| -   Computer, monitor, projector, and screen for instructor (the      |
|     computer should be connected to the projector prior to training)  |
|                                                                       |
|     **Instructor Files**                                              |
|                                                                       |
|     Instructor files have been created for areas where you will need  |
|     to demonstrate specific steps to students. Each file is           |
|     designated with a file icon () and filename. The instructor      |
|     files are included in the table below.                            |
|                                                                       |
| +---------------------------+-------------------------------------+   |
| | **Section**               | **Filenames**                       |   |
| +---------------------------+-------------------------------------+   |
| | Using Columns and Tables  | -   Using Tables.doc                |   |
| +---------------------------+-------------------------------------+   |
|                                                                       |
| **Student Files**                                                     |
|                                                                       |
| Students will need to access files to complete the hands-on practice. |
| The student files are included in the table below. Be sure to load    |
| the student files onto the student computers prior to the training.   |
|                                                                       |
| +---------------------------+-------------------------------------+   |
| | **Section**               | **Filenames**                       |   |
| +---------------------------+-------------------------------------+   |
| | Using Mail Merge and      | -   Mail Merge Exercise.doc         |   |
| | Envelopes/Labels          |                                     |   |
| |                           | -   Mail Merge Exercise.xls         |   |
| +---------------------------+-------------------------------------+   |
|                                                                       |
| **Handout Materials**                                                 |
|                                                                       |
| -   Microsoft Office User's Guide                                     |
|                                                                       |
| -   Intermediate Microsoft Word Hands-on Practice--Student            |
|     Instructions                                                      |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| **NUMBER OF INSTRUCTORS**                                             |
+-----------------------------------------------------------------------+
| One or two instructors may be used to teach this course. The          |
| instructor:student ratio should be no more than 1:8.                  |
+-----------------------------------------------------------------------+
| **INSTRUCTOR QUALIFICATIONS**                                         |
+-----------------------------------------------------------------------+
| Instructors must have computer training experience and, at a minimum, |
| intermediate knowledge of Microsoft Word 2000.                        |
+-----------------------------------------------------------------------+
| **INSTRUCTOR GUIDELINES AND CHECKLIST**                               |
+-----------------------------------------------------------------------+
| The following guide is an outline that provides the instructor(s)     |
| with directions for teaching Intermediate Microsoft Word 2000.        |
| Because Word 2000 is a word processing program and it allows you to   |
| go back and easily make changes, it is not necessary take a           |
| progressive approach to presenting the material. It is important to   |
| assess your audience's knowledge base and present the materials in    |
| the manner that best addresses their needs. Include step-by-step      |
| instruction as necessary and, if needed, add more detail to clarify   |
| informational points. As a measure to ensure that all students are    |
| learning the same material regardless of instructor experience, be    |
| sure to cover all of the topic areas.                                 |
|                                                                       |
| This intermediate course will allow you to demonstrate some of the    |
| more involved, yet more widely used features of this word processing  |
| program. As you work through the training outline, allow time for the |
| students to practice what they have been taught. Walk around the room |
| and help students if you see that they are having problems. Slow down |
| and repeat the steps, if necessary. Try not to move on to the next    |
| topic before you know everyone can perform what was covered.          |
|                                                                       |
| Be prepared answer questions or assist students requiring additional  |
| instruction during the hands-on practice done after each section.     |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+

+----------------+---------------------------------------------------+---+
| **OVERVIEW**   | **Review** the course objectives with the         |   |
|                | students:                                         |   |
|                |                                                   |   |
|                | -   Use the Word 2000 menus and toolbars.         |   |
|                |                                                   |   |
|                | -   Format a new document with consistent         |   |
|                |     formatting rules.                             |   |
|                |                                                   |   |
|                | -   Create and use tables and columns.            |   |
|                |                                                   |   |
|                | -   Work with Word 2000 tools.                    |   |
+----------------+---------------------------------------------------+---+
| ![](medi       | **Distribute** the job aid entitled "Microsoft    |   |
| a/image1.png){ | Office User's Guide." **Tell** the students that  |   |
| width="1.07916 | they can refer to the User's Guide during and     |   |
| 66666666666in" | after the training.                               |   |
| hei            |                                                   |   |
| ght="1.375in"} | **Explain** that the User's Guide contains many   |   |
|                | of the more frequently-performed functions within |   |
| Microsoft      | the Microsoft Office suite of software packages.  |   |
| Office         | Although the guide can be used for self-study or  |   |
|                | individual training it is designed to be a        |   |
| User's Guide   | practical desk tool that can assist with many     |   |
|                | questions that may arise after the training.      |   |
|                |                                                   |   |
|                | > ![                                              |   |
|                | ](media/image2.wmf){width="0.32007874015748033in" |   |
|                | > height="0.25078740157480317in"}**Hand out** a   |   |
|                | > copy of the Microsoft Access: Hands-On          |   |
|                | > Practice--Student Instructions. **Tell** the    |   |
|                | > students that they will be practice the         |   |
|                | > concepts learned at the end of the training.    |   |
+----------------+---------------------------------------------------+---+
| ![](medi       | ## Key Concepts                                   |   |
| a/image3.wmf){ |                                                   |   |
| width="0.54583 | ##                                                |   |
| 33333333333in" |                                                   |   |
| hei            | Use the following information to **provide an     |   |
| ght="0.1979166 | introduction** to the concepts that will be       |   |
| 6666666666in"} | covered during the training:                      |   |
|                |                                                   |   |
|                | -   Over the next 3 hours we will be going beyond |   |
|                |     the basics of Microsoft Word 2000 and looking |   |
|                |     at some of the functions that can be used to  |   |
|                |     quickly format documents and streamline your  |   |
|                |     work.                                         |   |
|                |                                                   |   |
|                | -   As I provide the steps for working through    |   |
|                |     the program, you can take notes. More         |   |
|                |     importantly, you should use the computer in   |   |
|                |     front of you to follow along as I show you    |   |
|                |     how to perform the tasks.                     |   |
|                |                                                   |   |
|                | -   Sometimes there is more than one way to do    |   |
|                |     things. For example, there are at least four  |   |
|                |     different ways I could show you to bold       |   |
|                |     selected text. At times I may provide you     |   |
|                |     with different ways of carrying out the same  |   |
|                |     task. As you get more proficient with Word    |   |
|                |     2000, you will find ways that work best for   |   |
|                |     you.                                          |   |
|                |                                                   |   |
|                | -   Please slow me down if I am moving too fast.  |   |
|                |     Ask questions and don't be afraid of working  |   |
|                |     with the computer in front of you.            |   |
+----------------+---------------------------------------------------+---+

+--------+-------------------------------------------------------------+
| ###    |                                                             |
| # USIN |                                                             |
| G WORD |                                                             |
|  2000  |                                                             |
| MENUS  |                                                             |
| AND TO |                                                             |
| OLBARS |                                                             |
|        |                                                             |
| ![]    |                                                             |
| (media |                                                             |
| /image |                                                             |
| 4.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Guidelines]{.underline}**                     |
|        |                                                             |
| ![]    | ## Point out the                                            |
| (media |  following key points for understanding menus and toolbars: |
| /image |                                                             |
| 5.wmf) | -   Menus and toolbars allow you to give Microsoft Word     |
|        |     quick and easy instructions for what you want to do.    |
|        |                                                             |
|        | -   [Word 2000 Menus]{.underline}: A menu displays a list   |
|        |     of commands. Many of the commands have images next to   |
|        |     them so you can quickly associate the command with the  |
|        |     image.                                                  |
|        |                                                             |
|        | -   [Word 2000 Toolbars]{.underline}: Toolbars are located  |
|        |     under the main Menu Bar and provide quick access to     |
|        |     Microsoft Word 2000 features. A toolbar can contain     |
|        |     buttons with images (the same images you see next to    |
|        |     corresponding menu commands), menus, or a combination   |
|        |     of both.                                                |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Checklist]{.underline}**                      |
|        |                                                             |
|        | # Word 2000 Menus                                           |
|        |                                                             |
|        | **Ask** the participants to look at their computer          |
|        | monitors. **Point out** the following Word 2000 menus from  |
|        | the main Menu Bar. **Provide** the explanation for each     |
|        | menu.                                                       |
|        |                                                             |
|        |   ----------- --------------------------------------------  |
|        |   **File      The main File Menu is used to access          |
|        |   Menu**      documents, save files, set up a document,     |
|        |               and print documents.                          |
|        |                                                             |
|        |   **Edit      The Edit Menu can be used to perform editing  |
|        |   Menu**      tasks such as cutting, copying, pasting.      |
|        |               Additionally, using the Edit Menu will        |
|        |               enable you to correct typing errors, select   |
|        |               specific text, and do a quick search and      |
|        |               replace.                                      |
|        |                                                             |
|        |   **View      The View Menu allows you to choose how a      |
|        |   Menu**      Word document is displayed.                   |
|        |                                                             |
|        |   **Insert    The Insert Menu allows you to place symbols,  |
|        |   Menu**      files, or graphics in your document.          |
|        |                                                             |
|        |   **Format    The Format Menu allows you to specify the     |
|        |   Menu**      design and layout of your text within a       |
|        |               document.                                     |
|        |                                                             |
|        |   **Tools     The Tools Menu provides you with many         |
|        |   Menu**      different means for streamlining and          |
|        |               customizing your work.                        |
|        |                                                             |
|        |   **Table     The Table Menu provides you with options for  |
|        |   Menu**      designing and formatting tables within your   |
|        |               document.                                     |
|        |                                                             |
|        |   **Window    The Window Menu allows you to customize the   |
|        |   Menu**      look of the Word desktop.                     |
|        |                                                             |
|        |   **Help      The Help Menu provides you with resources     |
|        |   Menu**      for obtaining additional help.                |
|        |   ----------- --------------------------------------------  |
+--------+-------------------------------------------------------------+

+--------+------------------------------------------------------------+---+
| ###    |                                                            |   |
| # USIN |                                                            |   |
| G WORD |                                                            |   |
|  2000  |                                                            |   |
| MENUS  |                                                            |   |
| AND TO |                                                            |   |
| OLBARS |                                                            |   |
|        |                                                            |   |
| ![]    |                                                            |   |
| (media |                                                            |   |
| /image |                                                            |   |
| 6.wmf) |                                                            |   |
+--------+------------------------------------------------------------+---+
| #      | **[Instructor Checklist]{.underline}**                     |   |
|        |                                                            |   |
|        | **Word 2000 Toolbars**                                     |   |
|        |                                                            |   |
|        | With the participants still looking at their computer      |   |
|        | monitors, **review** the following Word 2000 toolbars.     |   |
|        | **Provide** the explanation for each toolbar. **Explain**  |   |
|        | that the toolbars mentioned are the most commonly used     |   |
|        | toolbars. **Tell** the participants that you will later    |   |
|        | show them how to access other Word toolbars.               |   |
|        |                                                            |   |
|        | **Point out** that using a toolbar is a shortcut to        |   |
|        | executing a command from a menu.                           |   |
|        |                                                            |   |
|        |                                                            |   |
|        | -------------- ------------------------------------------- |   |
|        |                                                            |   |
|        |  **Standard     The Standard Toolbar contains buttons that |   |
|        |   Toolbar**      provide shortcuts to commands from the    |   |
|        |                  File, Edit, and View Menus.               |   |
|        |                                                            |   |
|        |   **Formatting   The Formatting Toolbar contains buttons   |   |
|        |                                                            |   |
|        | Toolbar**      that provide shortcuts to commands from the |   |
|        |                  Format Menu.                              |   |
|        |                                                            |   |
|        |   **Drawing      The Drawing Toolbar contains buttons that |   |
|        |                                                            |   |
|        |  Toolbar**      provide shortcuts to commands when working |   |
|        |                                                            |   |
|        |                with shapes and Word 2000 drawing features. |   |
|        |                                                            |   |
|        |   **WordArt      The WordArt Toolbar contains buttons that |   |
|        |                                                            |   |
|        |  Toolbar**      provide shortcuts to commands when working |   |
|        |                  with Word 2000 WordArt.                   |   |
|        |                                                            |   |
|        |   **Picture      The Picture Toolbar contains buttons that |   |
|        |                                                            |   |
|        |  Toolbar**      provide shortcuts to commands when working |   |
|        |                  with pictures or other graphical images.  |   |
|        |                                                            |   |
|        |   **Tables and   The Tables and Borders Toolbar contains   |   |
|        |                                                            |   |
|        |  Borders        buttons that provide shortcuts to commands |   |
|        |   Toolbar**      when working in tables or for inserting   |   |
|        |                  borders around text.                      |   |
|        |                                                            |   |
|        | -------------- ------------------------------------------- |   |
+--------+------------------------------------------------------------+---+
| #      |                                                            |   |
+--------+------------------------------------------------------------+---+
| #      | **Explain** that after accessing a toolbar one time,       |   |
|        | unless it is in use it disappears from the desktop so that |   |
|        | the workspace isn't cluttered. **Tell** the participants   |   |
|        | that when the toolbar is needed for a later function, once |   |
|        | the item is selected, the toolbar automatically appears on |   |
|        | the screen.                                                |   |
+--------+------------------------------------------------------------+---+
| #      |                                                            |   |
+--------+------------------------------------------------------------+---+
| # ![]  | # P                                                        |   |
| (media | rovide the steps below for displaying or hiding a toolbar. |   |
| /image |                                                            |   |
| 7.wmf) | > [To display or hide a toolbar]{.underline}:              |   |
| {width |                                                            |   |
| ="0.48 | 1.  From the View Menu, select Toolbars.                   |   |
| 958333 |                                                            |   |
| 333333 | 2.  Choose the toolbar you want to show or hide.           |   |
| 33in"  |                                                            |   |
| height | > OR                                                       |   |
| ="0.54 |                                                            |   |
| 166666 | 1.  Right-click any displayed toolbar                      |   |
| 666666 |                                                            |   |
| 66in"} | 2.  Click the toolbar you want to show or hide on the      |   |
|        |     shortcut menu.                                         |   |
+--------+------------------------------------------------------------+---+
|        | > **Ask** the students if they have any questions about    |   |
|        | > using Word 2000 menus and toolbars. **Respond** to the   |   |
|        | > students' questions.                                     |   |
+--------+------------------------------------------------------------+---+

+--------+-------------------------------------------------------------+
| #      |                                                             |
| ### FO |                                                             |
| RMATTI |                                                             |
| NG DOC |                                                             |
| UMENTS |                                                             |
|        |                                                             |
| ![]    |                                                             |
| (media |                                                             |
| /image |                                                             |
| 8.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Guidelines]{.underline}**                     |
|        |                                                             |
| ![]    | ## P                                                        |
| (media | oint out the following key points for formatting documents: |
| /image |                                                             |
| 9.wmf) | ## It is wise to                                            |
|        |  plan and set up your document prior to starting. When plan |
|        | ning your document layout, the first step is to format your |
|        |  document's page margins, page orientation, and paper size. |
|        |                                                             |
|        | -   [Page Margins]{.underline}: Page margins are the blank  |
|        |     space around the edges of the page. Setting the margins |
|        |     enables you to establish where text will sit on the     |
|        |     page and will help you when creating the layout of the  |
|        |     document.                                               |
|        |                                                             |
|        | -   [Page Orientation]{.underline}: Page orientation is the |
|        |     directional setting of the page. Documents can be laid  |
|        |     out in landscape or portrait format.                    |
|        |                                                             |
|        | -   [Paper Size]{.underline}: Outlining the page size early |
|        |     on allows you to prepare the document without having to |
|        |     make major formatting changes because of page size      |
|        |     differences. You can set the size of the document to    |
|        |     match the paper your document will be printed on.       |
|        |                                                             |
|        | -   [Headers and Footers]{.underline}: Headers and footers  |
|        |     contain printed text at the top or bottom of each page  |
|        |     in a document. A header is printed in the top margin; a |
|        |     footer is printed in the bottom margin. You can use the |
|        |     same header and footer throughout a document or change  |
|        |     the header and footer for part of the document. Setting |
|        |     up the headers and footers when first creating your     |
|        |     document allows you to have all the standard text in    |
|        |     place prior to starting work.                           |
|        |                                                             |
|        | -   [Page Numbers]{.underline}: Most users insert page      |
|        |     numbers within a footer; however, you can include page  |
|        |     numbers without having to create a header/footer.       |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Checklist]{.underline}**                      |
|        |                                                             |
|        | **Page Margins**                                            |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | **Provide** the steps below for setting the page margins.   |
|        |                                                             |
|        | ##### [To specify exact margin measurements]{.underline}:   |
|        |                                                             |
|        | 1.  Choose Page Setup from the File Menu.                   |
|        |                                                             |
|        | 2.  Click the Margins tab.                                  |
|        |                                                             |
|        | 3.  Set the page margins you want.                          |
|        |                                                             |
|        | 4.  Click OK.                                               |
|        |                                                             |
|        | ######                                                      |
|        | [To change the margins for part of a document]{.underline}: |
|        |                                                             |
|        | 1.  Select the text, then click Page Setup from the File    |
|        |     Menu.                                                   |
|        |                                                             |
|        | 2.  Choose the Margins tab.                                 |
|        |                                                             |
|        | 3.  Set the margins you want for the selected text.         |
|        |                                                             |
|        | 4.  In the Apply To box, choose Selected Text.              |
|        |                                                             |
|        | 5.  Click OK.                                               |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ##     |                                                             |
| ##  FO |                                                             |
| RMATTI |                                                             |
| NG DOC |                                                             |
| UMENTS |                                                             |
+--------+-------------------------------------------------------------+
| # ![]( | **[Instructor Checklist]{.underline}**                      |
| media/ |                                                             |
| image1 | **Page Orientation**                                        |
| 0.wmf) |                                                             |
|        | #                                                           |
|        |                                                             |
|        | **Provide** the steps below for setting the page            |
|        | orientation.                                                |
|        |                                                             |
|        | ##### [To set the page orientation]{.underline}:            |
|        |                                                             |
|        | 1.  On the File Menu, click Page Setup.                     |
|        |                                                             |
|        | 2.  Choose the Paper Size tab.                              |
|        |                                                             |
|        | 3.  Under Orientation, choose Portrait or Landscape.        |
|        |                                                             |
|        | 4.  Click OK.                                               |
+--------+-------------------------------------------------------------+
| #      | **Paper Size**                                              |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | **Provide** the steps below for setting the page size.      |
|        |                                                             |
|        | ##### [To set the paper size]{.underline}:                  |
|        |                                                             |
|        | 1.  From the File Menu, click Page Setup.                   |
|        |                                                             |
|        | 2.  Choose the Paper Size tab.                              |
|        |                                                             |
|        | 3.  Select a paper size.                                    |
|        |                                                             |
|        | 4.  Click OK.                                               |
+--------+-------------------------------------------------------------+
| #      | **[Note]{.underline}:** **Point out** that the margins,     |
|        | page orientation, and paper size can also be changed for    |
|        | parts of a document.                                        |
|        |                                                             |
|        | **Provide** the following additional instruction for        |
|        | setting page options for parts of a document:               |
|        |                                                             |
|        | ##### [To                                                   |
|        | set the paper options for parts of a document]{.underline}: |
|        |                                                             |
|        | 1.  Select the pages, change the setting.                   |
|        |                                                             |
|        | 2.  From the File Menu, click Page Setup.                   |
|        |                                                             |
|        | 3.  Set the page options.                                   |
|        |                                                             |
|        | 4.  In the Apply To box, click Selected Text.               |
|        |                                                             |
|        | 5.  Click OK.                                               |
|        |                                                             |
|        | **Point out** that Word will automatically insert [section  |
|        | break                                                       |
|        | s](javascript:HelpPopup('wdtip9.hlp','wodefSectionBreak');) |
|        | before and after the pages with the new setup. **Explain**  |
|        | that a section break is a mark you insert to show the end   |
|        | of a section. A section break stores the section formatting |
|        | elements, such as the margins, page orientation, headers    |
|        | and footers, and sequence of page numbers. A section break  |
|        | appears as a double dotted line that contains the words     |
|        | \"Section Break.\"                                          |
+--------+-------------------------------------------------------------+
| #      |                                                             |
+--------+-------------------------------------------------------------+

+--------+------------------------------------------------------------+---+
| #      |                                                            |   |
| ### FO |                                                            |   |
| RMATTI |                                                            |   |
| NG DOC |                                                            |   |
| UMENTS |                                                            |   |
|        |                                                            |   |
| ![](   |                                                            |   |
| media/ |                                                            |   |
| image1 |                                                            |   |
| 1.wmf) |                                                            |   |
+--------+------------------------------------------------------------+---+
| #      | ## [Instructor Checklist]{.underline}                      |   |
|        |                                                            |   |
|        | ##                                                         |   |
|        |                                                            |   |
|        | ## Headers and Footers                                     |   |
|        |                                                            |   |
|        | **Provide** the steps below for working with headers and   |   |
|        | footers.                                                   |   |
|        |                                                            |   |
|        | # [To create a header or footer]{.underline}:              |   |
|        |                                                            |   |
|        | 1.  From the View Menu, choose Header and Footer.          |   |
|        |                                                            |   |
|        | 2.  To create a header, enter text or graphics in the      |   |
|        |     header area. To create a footer, toggle to the footer  |   |
|        |     and enter text or graphics in the footer area.         |   |
|        |                                                            |   |
|        | 3.  When you have finished creating the header/footer,     |   |
|        |     click Close.                                           |   |
|        |                                                            |   |
|        | # [To delete a header or footer]{.underline}:              |   |
|        |                                                            |   |
|        | 1.  From the View Menu, choose Header and Footer.          |   |
|        |                                                            |   |
|        | 2.  Select the text and graphics you want to remove and    |   |
|        |     press DELETE.                                          |   |
|        |                                                            |   |
|        | 3.  When you are finished, click Close.                    |   |
+--------+------------------------------------------------------------+---+
| #      | ## Page Numbers                                            |   |
|        |                                                            |   |
|        | #                                                          |   |
|        |                                                            |   |
|        | **Provide** the steps below for setting the page numbers.  |   |
|        |                                                            |   |
|        | # [To insert page numbers]{.underline}:                    |   |
|        |                                                            |   |
|        | 1.  From the Insert Menu, choose Page Numbers.             |   |
|        |                                                            |   |
|        | 2.  In the Position box, specify whether to print page     |   |
|        |     numbers in the header at the top of the page or in the |   |
|        |     footer at the bottom of the page.                      |   |
|        |                                                            |   |
|        | 3.  Set formatting and placement options.                  |   |
|        |                                                            |   |
|        | 4.  Click OK.                                              |   |
+--------+------------------------------------------------------------+---+
| > ![   | > **Ask** the students if they have any questions about    |   |
| ](medi | > document formatting. **Respond** to the students'        |   |
| a/imag | > questions.                                               |   |
| e7.wmf | >                                                          |   |
| ){widt | > **Facilitate** a discussion about why it might be wise   |   |
| h="0.4 | > to set the document formatting early on when creating a  |   |
| 895833 | > new document.                                            |   |
| 333333 |                                                            |   |
| 333in" |                                                            |   |
| >      |                                                            |   |
| height |                                                            |   |
| ="0.54 |                                                            |   |
| 166666 |                                                            |   |
| 666666 |                                                            |   |
| 66in"} |                                                            |   |
+--------+------------------------------------------------------------+---+

+--------+-------------------------------------------------------------+
| ##     |                                                             |
| ## FOR |                                                             |
| MATTIN |                                                             |
| G PARA |                                                             |
| GRAPHS |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image1 |                                                             |
| 2.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Guidelines]{.underline}**                     |
|        |                                                             |
|        | ## Po                                                       |
|        | int out the following key points for formatting paragraphs. |
|        |                                                             |
|        | -   [Text Alignment]{.underline}: Paragraphs can be         |
|        |     indented with the formatting features you specify by    |
|        |     using the various paragraph alignments and document tab |
|        |     settings.                                               |
|        |                                                             |
|        | -   [Indent]{.underline}: Paragraph formatting where text   |
|        |     is aligned at a designated point in the paragraph.      |
|        |                                                             |
|        | -   [Vertical Alignment]{.underline}: Text can be arranged  |
|        |     with several vertical alignment settings. Vertical      |
|        |     alignment allows you to change the direction of your    |
|        |     text layout.                                            |
|        |                                                             |
|        | -   [Line Spacing]{.underline}: Line spacing determines the |
|        |     amount of vertical space between lines of text.         |
|        |     Microsoft Word uses single line spacing by default. The |
|        |     line spacing you select will affect all lines of text   |
|        |     in the selected paragraph or in the paragraph that      |
|        |     contains the insertion point.                           |
|        |                                                             |
|        | -   [Bulleted Lists]{.underline}: Using bulleted lists are  |
|        |     an effective way of setting off text. You can choose    |
|        |     many different bullet options including buttons,        |
|        |     numbers, or pictures.                                   |
+--------+-------------------------------------------------------------+
| # ![]( | **[Instructor Checklist]{.underline}**                      |
| media/ |                                                             |
| image1 | **Text Alignment**                                          |
| 3.wmf) |                                                             |
|        | **Provide** the steps below for setting the text alignment. |
|        |                                                             |
|        | # [To align text with the left margin]{.underline}:         |
|        |                                                             |
|        | 1.  Select the text you want to align left.                 |
|        |                                                             |
|        | 2.  From the Formatting Toolbar, choose Align Left          |
|        |     ![](media/image14.png){width="0.18958333333333333in"    |
|        |     height="0.18055555555555555in"}.                        |
|        |                                                             |
|        | # [To center text]{.underline}:                             |
|        |                                                             |
|        | 1.  Select the text you want to center.                     |
|        |                                                             |
|        | 2.  From the Formatting Toolbar, choose Center              |
|        |     ![](media/image15.png){width="0.18958333333333333in"    |
|        |     height="0.18125in"}.                                    |
|        |                                                             |
|        | # [To align text with the right margin]{.underline}:        |
|        |                                                             |
|        | 1.  Select the text you want to align with the right        |
|        |     margin.                                                 |
|        |                                                             |
|        | 2.  From the Formatting Toolbar, choose Align Right         |
|        |     ![](media/image16.png){width="0.18958333333333333in"    |
|        |     height="0.18125in"}.                                    |
|        |                                                             |
|        | # [To justify text]{.underline}:                            |
|        |                                                             |
|        | 1.  Select the text you want to justify.                    |
|        |                                                             |
|        | 2.  From the Formatting Toolbar, choose Justify             |
|        |     ![](media/image17.png){width="0.18958333333333333in"    |
|        |     height="0.18125in"}.                                    |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ###    |                                                             |
| #  FOR |                                                             |
| MATTIN |                                                             |
| G PARA |                                                             |
| GRAPHS |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image1 |                                                             |
| 8.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ### Indenting Paragraphs                                    |
|        |                                                             |
|        | **Provide** the steps below for setting tabs and indents.   |
|        |                                                             |
|        | # [To set tab stops]{.underline}:                           |
|        |                                                             |
|        | 1.  Select the paragraph(s) in which you want to set a tab  |
|        |     stop.                                                   |
|        |                                                             |
|        | 2.  Click                                                   |
|        |     ![](media/image19.png){width="0.17708333333333334in"    |
|        |     height="0.16666666666666666in"} at the far left of the  |
|        |     horizontal ruler until it changes to the type of tab    |
|        |     you want:                                               |
|        |     ![](media/image19.png){width="0.17708333333333334in"    |
|        |     height="0.16666666666666                                |
|        | 666in"}![](media/image20.png){width="0.17708333333333334in" |
|        |     height="0.16666666666666                                |
|        | 666in"}![](media/image21.png){width="0.17708333333333334in" |
|        |     height="0.16666666666666                                |
|        | 666in"}![](media/image22.png){width="0.17708333333333334in" |
|        |     height="0.16666666666666666in"} or                      |
|        |     ![](media/image23.png){width="0.17708333333333334in"    |
|        |     height="0.16666666666666666in"}.                        |
|        |                                                             |
|        | 3.  Click the horizontal ruler where you want to set a tab  |
|        |     stop.                                                   |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To clear or move tab stops]{.underline}:                 |
|        |                                                             |
|        | 1.  Select the paragraph in which you want to clear or move |
|        |     a tab stop.                                             |
|        |                                                             |
|        | 2.  To clear a tab stop, drag the tab marker down from the  |
|        |     horizontal ruler.                                       |
|        |                                                             |
|        | # [To de                                                    |
|        | crease the left indent of an entire paragraph]{.underline}: |
|        |                                                             |
|        | 1.  Select the paragraph you want to change.                |
|        |                                                             |
|        | 2.  From the Formatting Toolbar, choose Decrease Indent     |
|        |     ![](media/image24.png){width="0.21875in"                |
|        |     height="0.20833333333333334in"}.                        |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To in                                                    |
|        | crease the left indent of an entire paragraph]{.underline}: |
|        |                                                             |
|        | 1.  Select the paragraph you want to change.                |
|        |                                                             |
|        | 2.  From the Formatting Toolbar, choose Increase Indent     |
|        |     ![](media/image25.png){width="0.21875in"                |
|        |     height="0.20833333333333334in"}.                        |
+--------+-------------------------------------------------------------+
| #      | # Vertical Alignment                                        |
|        |                                                             |
|        | **Provide** the steps below for setting the vertical        |
|        | alignment of text.                                          |
|        |                                                             |
|        | # [To change the vertical alignment of text]{.underline}:   |
|        |                                                             |
|        | 1.  On the File Menu, click Page Setup, and then click the  |
|        |     Layout tab.                                             |
|        |                                                             |
|        | 2.  In the Vertical alignment box, click the option you     |
|        |     want.                                                   |
|        |                                                             |
|        | **Point out** that aligning text vertically is very useful  |
|        | when creating page covers.                                  |
+--------+-------------------------------------------------------------+
| #      | #                                                           |
+--------+-------------------------------------------------------------+
| #      | # Line Spacing                                              |
|        |                                                             |
|        | **Provide** the steps below for setting the line spacing.   |
|        |                                                             |
|        | > [To set the line spacing]{.underline}:                    |
|        | >                                                           |
|        | > Press CTRL+1 for single space text, press CTRL+2 for      |
|        | > double space text, press CTRL+5 for 1.5 lines.            |
+--------+-------------------------------------------------------------+
| #      | #                                                           |
+--------+-------------------------------------------------------------+

+--------+------------------------------------------------------------+---+
| ##     |                                                            |   |
| ## FOR |                                                            |   |
| MATTIN |                                                            |   |
| G PARA |                                                            |   |
| GRAPHS |                                                            |   |
|        |                                                            |   |
| ![](   |                                                            |   |
| media/ |                                                            |   |
| image2 |                                                            |   |
| 6.wmf) |                                                            |   |
+--------+------------------------------------------------------------+---+
| # ![]  | ### [Instructor Checklist]{.underline}                     |   |
| (media |                                                            |   |
| /image | ###                                                        |   |
| 7.wmf) |                                                            |   |
| {width | ### Bulleted Lists                                         |   |
| ="0.48 |                                                            |   |
| 958333 | **Provide** the steps below for adding bulleted lists to a |   |
| 333333 | document.                                                  |   |
| 33in"  |                                                            |   |
| height | # [To add bullets or numbering]{.underline}:               |   |
| ="0.54 |                                                            |   |
| 166666 | 1.  Select the items you want to add bullets or numbering  |   |
| 666666 |     to.                                                    |   |
| 66in"} |                                                            |   |
|        | 2.  To add bullets, from the Formatting Toolbar, click     |   |
|        |     Bullets ![](media/image27.png){width="0.21875in"       |   |
|        |     height="0.20833333333333334in"}.                       |   |
|        |                                                            |   |
|        | 3.  To add numbering, from the Formatting Toolbar, click   |   |
|        |     Numbering ![](media/image28.png){width="0.21875in"     |   |
|        |     height="0.20833333333333334in"}.                       |   |
|        |                                                            |   |
|        | # [To add picture bullets]{.underline}:                    |   |
|        |                                                            |   |
|        | 1.  Select the items you want to add picture bullets to.   |   |
|        |                                                            |   |
|        | 2.  From the Format Menu, click Bullets and Numbering,     |   |
|        |     then select the Bulleted tab.                          |   |
|        |                                                            |   |
|        | 3.  Choose Picture, then click the Pictures tab.           |   |
|        |                                                            |   |
|        | 4.  Select the picture bullet you want, then click Insert  |   |
|        |     Clip.                                                  |   |
|        |                                                            |   |
|        | # [To m                                                    |   |
|        | odify bulleted list or numbered list formats]{.underline}: |   |
|        |                                                            |   |
|        | 1.  Select the paragraphs that have the bullet or number   |   |
|        |     format you want to change.                             |   |
|        |                                                            |   |
|        | 2.  From the Format Menu, choose Bullets and Numbering,    |   |
|        |     then select the tab for the type of list you want to   |   |
|        |     modify.                                                |   |
|        |                                                            |   |
|        | 3.  Click the list format that matches your list\'s        |   |
|        |     existing bullet or number format.                      |   |
|        |                                                            |   |
|        | 4.  Click Customize.                                       |   |
|        |                                                            |   |
|        | 5.  Change the formatting options you want.                |   |
|        |                                                            |   |
|        | #                                                          |   |
|        |                                                            |   |
|        | # [To remove bullets or numbering]{.underline}:            |   |
|        |                                                            |   |
|        | 1.  Select the items you want to remove bullets or         |   |
|        |     numbering from.                                        |   |
|        |                                                            |   |
|        | 2.  To remove bullets, from the Formatting Toolbar, click  |   |
|        |     Bullets ![](media/image27.png){width="0.21875in"       |   |
|        |     height="0.20833333333333334in"}.                       |   |
|        |                                                            |   |
|        | 3.  To remove numbering, from the Formatting Toolbar,      |   |
|        |     click Numbering                                        |   |
|        |     ![](media/image28.png){width="0.21875in"               |   |
|        |     height="0.20833333333333334in"}.                       |   |
+--------+------------------------------------------------------------+---+
|        | **Ask** the students if they have any questions about      |   |
|        | paragraph formatting. **Respond** to the students'         |   |
|        | questions.                                                 |   |
+--------+------------------------------------------------------------+---+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
| USING  |                                                             |
| COLUMN |                                                             |
| S AND  |                                                             |
| TABLES |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image2 |                                                             |
| 9.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Guidelines]{.underline}**                     |
|        |                                                             |
| ![](   | ##                                                          |
| media/ |  Point out the following key points for columns and tables: |
| image3 |                                                             |
| 0.wmf) | -   Either columns or tables can be used to align text in   |
|        |     different layouts on a page.                            |
|        |                                                             |
|        | -   [Columns]{.underline}: Columns can be used to format    |
|        |     the entire document, part of the document, or a         |
|        |     selection of the document.                              |
|        |                                                             |
|        | -   [Tables]{.underline}: A table is made up of rows and    |
|        |     columns of cells that are filled with text and          |
|        |     graphics. Tables are often used to organize and present |
|        |     information. Tables can be used to align numbers in     |
|        |     columns, sort text, and perform calculations. Tables    |
|        |     can also be used to create interesting page layouts and |
|        |     arrange text and graphics.                              |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Checklist]{.underline}**                      |
|        |                                                             |
|        | ## Columns                                                  |
|        |                                                             |
|        | **Provide** the steps below for setting columns within a    |
|        | document.                                                   |
|        |                                                             |
|        | # [To create columns]{.underline}:                          |
|        |                                                             |
|        | 1.  Select the point where you want your columns to start.  |
|        |                                                             |
|        | 2.  On the Standard Toolbar, choose Columns.                |
|        |                                                             |
|        | 3.  Select the number of columns you want.                  |
|        |                                                             |
|        | 4.  To set exact column widths and spacing, click Columns   |
|        |     on the Format Menu, select the options you want.        |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To change column width]{.underline}:                     |
|        |                                                             |
|        | 1.  From within a column, from the Format Menu, choose      |
|        |     Columns.                                                |
|        |                                                             |
|        | 2.  Make width changes under Width and Spacing.             |
|        |                                                             |
|        | 3.  Click OK.                                               |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To change number of columns]{.underline}:                |
|        |                                                             |
|        | 1.  From within a column, from the Format Menu, choose      |
|        |     Columns.                                                |
|        |                                                             |
|        | 2.  Select new number of columns.                           |
|        |                                                             |
|        | 3.  Click OK.                                               |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
| USING  |                                                             |
| COLUMN |                                                             |
| S AND  |                                                             |
| TABLES |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image3 |                                                             |
| 1.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ### Tables                                                  |
|        |                                                             |
|        | **Provide** the steps below for creating and using tables   |
|        | within a document.                                          |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To quickly create a simple table]{.underline}:           |
|        |                                                             |
|        | 1.  From the Table Menu, select Insert, click Table.        |
|        |                                                             |
|        | 2.  Select the number of rows and columns you want.         |
|        |                                                             |
|        | 3.  Click OK.                                               |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To type and move around in a table]{.underline}:         |
|        |                                                             |
|        | +--------------------------+----------------------------+   |
|        | | > **Press**              | > **To**                   |   |
|        | +--------------------------+----------------------------+   |
|        | | > The TAB key anywhere   | > Move to the next cell    |   |
|        | | > in a table except at   |                            |   |
|        | | > the end of the last    |                            |   |
|        | | > row                    |                            |   |
|        | +--------------------------+----------------------------+   |
|        | | > The TAB key at the end | > Add a new row at the     |   |
|        | | > of the last row        | > bottom of the table      |   |
|        | +--------------------------+----------------------------+   |
|        | | > SHIFT+TAB              | > Move to the preceding    |   |
|        | |                          | > cell                     |   |
|        | +--------------------------+----------------------------+   |
|        | | > UP ARROW or DOWN ARROW | > Move to the preceding or |   |
|        | |                          | > next row                 |   |
|        | +--------------------------+----------------------------+   |
|        | | > ALT+HOME, or ALT+7 on  | > Move to the first cell   |   |
|        | | > the numeric keypad     | > in the row               |   |
|        | | > (NUM LOCK must be off) |                            |   |
|        | +--------------------------+----------------------------+   |
|        | | > ALT+END, or ALT+1 on   | > Move to the last cell in |   |
|        | | > the numeric keypad     | > the row                  |   |
|        | | > (NUM LOCK must be off) |                            |   |
|        | +--------------------------+----------------------------+   |
|        | | > ALT+PAGE UP, or ALT+9  | > Move to the first cell   |   |
|        | | > on the numeric keypad  | > in the column            |   |
|        | | > (NUM LOCK must be off) |                            |   |
|        | +--------------------------+----------------------------+   |
|        | | > ALT+PAGE DOWN, or      | > Move to the last cell in |   |
|        | | > ALT+3 on the numeric   | > the column               |   |
|        | | > keypad (NUM LOCK must  |                            |   |
|        | | > be off)                |                            |   |
|        | +--------------------------+----------------------------+   |
|        | | > ENTER at the beginning | > Add text before a table  |   |
|        | | > of the first cell      | > at the beginning of a    |   |
|        | |                          | > document                 |   |
|        | +--------------------------+----------------------------+   |
+--------+-------------------------------------------------------------+
| #      | ###                                                         |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
| USING  |                                                             |
| COLUMN |                                                             |
| S AND  |                                                             |
| TABLES |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image3 |                                                             |
| 2.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ### Tables                                                  |
|        |                                                             |
|        | > **Selecting Table Properties**                            |
|        | >                                                           |
|        | > **Using**  Instructor File: Using Tables.doc, **show**   |
|        | > the students how to select cells within the table.        |
|        | >                                                           |
|        | > [To select a single cell]{.underline}:                    |
|        |                                                             |
|        | 1.  Click the left edge of the cell.                        |
|        |                                                             |
|        | 2.  If you want to select more than one cell, drag across   |
|        |     the cells you want to select.                           |
|        |                                                             |
|        | > ![](media/image33.png){width="3.9479166666666665in"       |
|        | > height="1.09375in"}                                       |
|        | >                                                           |
|        | > [To select a column]{.underline}:                         |
|        | >                                                           |
|        | > Click the top border of the column, the pointer will      |
|        | > change to a down arrow.                                   |
|        | >                                                           |
|        | > ![](media/image34.png){width="4.0625in"                   |
|        | > height="1.2916666666666667in"}                            |
|        | >                                                           |
|        | > [To select a row]{.underline}:                            |
|        | >                                                           |
|        | > Click to the left of the row (outside the table borders), |
|        | > the pointer will change to a down arrow.                  |
|        | >                                                           |
|        | > ![](media/image35.png){width="4.104166666666667in"        |
|        | > height="1.1979166666666667in"}                            |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
| USING  |                                                             |
| COLUMN |                                                             |
| S AND  |                                                             |
| TABLES |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image3 |                                                             |
| 6.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ### Tables                                                  |
|        |                                                             |
|        | > **Tell** the students that after a table is created, they |
|        | > can still adjust the look and format of it by adding or   |
|        | > deleting columns and rows. **Provide** instruction for    |
|        | > working with columns and rows. **Use** the following      |
|        | > guidelines:                                               |
|        |                                                             |
|        | # [T                                                        |
|        | o delete cells, rows, or columns from a table]{.underline}: |
|        |                                                             |
|        | 1.  Select the cells, rows, or columns you want to delete.  |
|        |                                                             |
|        | 2.  From the Table Menu, choose Delete, then click either   |
|        |     Columns, Rows, or Cells.                                |
|        |                                                             |
|        | # [T                                                        |
|        | o insert cells, rows, or columns into a table]{.underline}: |
|        |                                                             |
|        | 1.  Select the same number of rows or columns as the number |
|        |     of rows or columns you want to insert.                  |
|        |                                                             |
|        | 2.  From the Table Menu, choose Insert, then click the      |
|        |     Insert command you want.                                |
|        |                                                             |
|        | > **Provide** the following quick tip:                      |
|        |                                                             |
|        | -   You can quickly add a row at the end of a table, click  |
|        |     the last cell of the last row, and then press the TAB   |
|        |     key.                                                    |
|        |                                                             |
|        | # [To move or copy items in a table]{.underline}:           |
|        |                                                             |
|        | 1.  Select the cells, rows, or columns you want to move or  |
|        |     copy.                                                   |
|        |                                                             |
|        | 2.  To move or copy text to a new location without changing |
|        |     the text that is already there, select only the text    |
|        |     within a cell, and not the end-of-cell mark.            |
|        |                                                             |
|        | 3.  To replace the existing text and formatting in the new  |
|        |     location, select the text you want to move or copy and  |
|        |     select the end-of-cell mark.                            |
|        |                                                             |
|        | 4.  To move the selection, drag it to the new location.     |
|        |                                                             |
|        | 5.  To copy the selection, hold down CTRL while you drag    |
|        |     the selection to the new location.                      |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To clear the contents of a table]{.underline}:           |
|        |                                                             |
|        | 1.  Select the items you want to clear.                     |
|        |                                                             |
|        | 2.  Press DELETE.                                           |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To delete an entire table and its contents]{.underline}: |
|        |                                                             |
|        | 1.  Click in the table.                                     |
|        |                                                             |
|        | 2.  From the Table Menu, select Delete, then choose Table.  |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
| USING  |                                                             |
| COLUMN |                                                             |
| S AND  |                                                             |
| TABLES |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image3 |                                                             |
| 7.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ### Tables                                                  |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | > **Point out** that there will be times when the table     |
|        | > structure is not exactly as students would like it to be. |
|        | > **Tell** the students that they can change the structure  |
|        | > to fit their information by combining several smaller     |
|        | > cells into a single larger cell or by splitting cells     |
|        | > into multiple cells. **Provide** instruction for working  |
|        | > with cells. **Use** the following guidelines:             |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | # [To merge cells]{.underline}:                             |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | 1.  Select the cells in the table that you want to combine. |
|        |     Cell selection can be merged by rows or columns.        |
|        |                                                             |
|        | 2.  From the Table Menu, choose Merge Cells.                |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | # [To split cells]{.underline}:                             |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | > A cell is split according to the number of paragraph      |
|        | > marks it contains. If a column is split that contains     |
|        | > only one paragraph mark, text remains in the new cell on  |
|        | > the left and the cells inserted to the right are empty.   |
|        | > If there is more than one paragraph mark in the cell, the |
|        | > paragraphs are divided evenly among the cells.            |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | 1.  Select the cells that you want to split.                |
|        |                                                             |
|        | 2.  From the Table Menu, choose Split Cells.                |
|        |                                                             |
|        | 3.  Designate the number of rows and columns you want the   |
|        |     cell to be divided into.                                |
|        |                                                             |
|        | 4.  Click OK.                                               |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | > **Explain** that at times tables fun onto several pages   |
|        | > and it is wise to designate table headings when the table |
|        | > gets large. **Point out** that specifying the table       |
|        | > headings allows you to determine what information from a  |
|        | > table will be displayed on each page. **Provide** the     |
|        | > steps below for setting the table headings.               |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | # [To set table headings]{.underline}:                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | > Word automatically repeats table headings only for tables |
|        | > that are split with automatic page breaks. Word will not  |
|        | > repeat a heading if you insert a manual page break within |
|        | > a table. Repeated headings are only visible in page       |
|        | > layout view.                                              |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | 1.  Select the row(s) of text that you want to use as a     |
|        |     table heading.                                          |
|        |                                                             |
|        | 2.  From the Table Menu, select Heading Rows Repeat.        |
|        |                                                             |
|        | 3.  Click OK.                                               |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | > **Provide** the steps below for sorting text within a     |
|        | > table.                                                    |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | # [To sort a list]{.underline}:                             |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | > You can sort a column of text alphabetically using the    |
|        | > sort feature with tables.                                 |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | 1.  Select the text to be sorted.                           |
|        |                                                             |
|        | 2.  From the Table Menu, select Sort.                       |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
| USING  |                                                             |
| COLUMN |                                                             |
| S AND  |                                                             |
| TABLES |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image3 |                                                             |
| 8.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ### Tables                                                  |
|        |                                                             |
|        | > **Tell** the students that when a table is created, all   |
|        | > of the rows and columns are automatically formatted with  |
|        | > the same size. **Point out** that students will want to   |
|        | > be able to expand cells to fit the information they       |
|        | > contain. **Explain** how to adjust the column width and   |
|        | > row height. **Use** the following guidelines:             |
|        | >                                                           |
|        | > **[Column Width]{.underline}**                            |
|        | >                                                           |
|        | > [To adjust column width]{.underline}:                     |
|        |                                                             |
|        | 1.  ![](media/image39.png){width="0.2534722222222222in"     |
|        |     height="0.2916666666666667in"}Place the pointer on the  |
|        |     column boundary you want to move until it changes to    |
|        |     then drag the boundary until the column is the width    |
|        |     you want.                                               |
|        |                                                             |
|        | 2.  To change a column width to a specific measurement,     |
|        |     click a cell in the column. From the Table Menu, choose |
|        |     Table Properties, then click the Column Tab. Select the |
|        |     options you want.                                       |
|        |                                                             |
|        | 3.  To make the columns in a table automatically fit the    |
|        |     contents, click a table, point to AutoFit on the Table  |
|        |     Menu, and then click AutoFit to Contents.               |
|        |                                                             |
|        | 4.  To display column width measurements, click a cell and  |
|        |     then hold down ALT as you drag the markers on the       |
|        |     ruler.                                                  |
|        |                                                             |
|        | > **[Row Height]{.underline}**                              |
|        | >                                                           |
|        | > [To adjust row height]{.underline}:                       |
|        |                                                             |
|        | 1.  Place the pointer on the row boundary you want to move  |
|        |     until it becomes                                        |
|        |     ![](media/image40.png){width="0.21875in"                |
|        |     height="0.20833333333333334in"} then drag the boundary. |
|        |                                                             |
|        | 2.  To change a row height to a specific measurement, click |
|        |     a cell in the row. From the Table Menu, choose Table    |
|        |     Properties, then click the Row Tab. Select the options  |
|        |     you want.                                               |
|        |                                                             |
|        | 3.  To display row height measurements, click a cell, hold  |
|        |     down ALT as you drag the markers on the vertical ruler. |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
| USING  |                                                             |
| COLUMN |                                                             |
| S AND  |                                                             |
| TABLES |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image4 |                                                             |
| 1.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| # ![]  | ### [Instructor Checklist]{.underline}                      |
| (media |                                                             |
| /image | ###                                                         |
| 7.wmf) |                                                             |
| {width | ### Tables                                                  |
| ="0.48 |                                                             |
| 958333 | > **Point out** that tables can be formatted in many        |
| 333333 | > different ways and that changing the borders or including |
| 33in"  | > color or shading in the table can make it easier to read  |
| height | > the information. **Explain** how to change the look of a  |
| ="0.54 | > table using borders and shading. **Use** the following    |
| 166666 | > guidelines:                                               |
| 666666 | >                                                           |
| 66in"} | > **[Table Borders]{.underline}**                           |
|        |                                                             |
|        | # [To add a border to a table]{.underline}:                 |
|        |                                                             |
|        | 1.  To add a border to a table, click anywhere in the       |
|        |     table. To add borders to specific cells, select the     |
|        |     cells, including the end-of-cell mark.                  |
|        |                                                             |
|        | 2.  From the Format Menu, choose Borders and Shading, and   |
|        |     click the Borders tab.                                  |
|        |                                                             |
|        | 3.  When you insert a table, it has a black ½-pt solid      |
|        |     single-line border by default. Use the Style, Color,    |
|        |     and Width options to add a different border.            |
|        |                                                             |
|        | 4.  Select Table or Cell under Apply To. Select the other   |
|        |     options you want.                                       |
|        |                                                             |
|        | 5.  To specify particular border options, click Custom      |
|        |     under Setting.                                          |
|        |                                                             |
|        | > **Provide** the following quick tip:                      |
|        |                                                             |
|        | -   You can use the Table AutoFormat command to add borders |
|        |     and shading to a table automatically.                   |
|        |                                                             |
|        | # [Table Shading]{.underline}                               |
|        |                                                             |
|        | # [To add shad                                              |
|        | ing to a table, a paragraph, or selected text]{.underline}: |
|        |                                                             |
|        | > **Point out** that shading can be used to fill in the     |
|        | > background of a table, a paragraph, or selected text.     |
|        |                                                             |
|        | 1.  To add shading to a table, click anywhere in the table. |
|        |     To add shading to specific cells, select the cells,     |
|        |     including the end-of-cell marks. To add shading to a    |
|        |     paragraph, click anywhere in the paragraph. To add      |
|        |     shading to specific text, such as a word, select the    |
|        |     text.                                                   |
|        |                                                             |
|        | 2.  From the Format Menu, choose Borders and Shading, and   |
|        |     click the Shading Tab.                                  |
|        |                                                             |
|        | 3.  Select the options you want.                            |
|        |                                                             |
|        | 4.  Under Apply To, click the part of the document you want |
|        |     to apply shading to.                                    |
+--------+-------------------------------------------------------------+
|        | **Ask** the students if they have any questions about       |
|        | columns and tables. **Respond** to the students' questions. |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ##     |                                                             |
| ## INS |                                                             |
| ERTING |                                                             |
|  TEXT  |                                                             |
| BOXES  |                                                             |
| AND GR |                                                             |
| APHICS |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image4 |                                                             |
| 2.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Guidelines]{.underline}**                     |
|        |                                                             |
|        | ## Briefly review th                                        |
|        | e following key points about using text boxes and graphics. |
|        |                                                             |
|        | -   [Text Boxes]{.underline}: Text boxes are used to        |
|        |     highlight text or separate different parts of your      |
|        |     document.                                               |
|        |                                                             |
|        | -   [Graphics]{.underline}: Graphics and charts are a quick |
|        |     way to enhance a document. Word 2000 comes with many    |
|        |     pieces of clip art that can be used in any your         |
|        |     document. You can also create and insert your own       |
|        |     graphics and charts.                                    |
+--------+-------------------------------------------------------------+
| # ![]( | **[Instructor Checklist]{.underline}**                      |
| media/ |                                                             |
| image4 | ## Text Boxes                                               |
| 3.wmf) |                                                             |
|        | **Provide** the steps below for using text boxes.           |
|        |                                                             |
|        | # [To insert a text box]{.underline}:                       |
|        |                                                             |
|        | 1.  From the Drawing Toolbar, choose Text Box               |
|        |     ![](media/image44.png){width="0.23958333333333334in"    |
|        |     height="0.22916666666666666in"}.                        |
|        |                                                             |
|        | 2.  Click in your document where you want to insert the     |
|        |     text box.                                               |
|        |                                                             |
|        | > **[Formatting Text Boxes]{.underline}**                   |
|        | >                                                           |
|        | > You can choose different formatting options for your text |
|        | > box. After you select the text box, you can change its    |
|        | > size and appearance. With the text box selected,          |
|        | > right-click and choose Format Text Box.                   |
|        | >                                                           |
|        | > [To change the size of the text box]{.underline}:         |
|        |                                                             |
|        | 1.  From the Format Text Box dialog box, choose the Size    |
|        |     tab.                                                    |
|        |                                                             |
|        | 2.  Specify the height and width of the box.                |
|        |                                                             |
|        | 3.  Click OK.                                               |
|        |                                                             |
|        | > [To change the colors and lines of the text               |
|        | > box]{.underline}:                                         |
|        |                                                             |
|        | 1.  From the Format Text Box dialog box, choose the Colors  |
|        |     and Lines tab.                                          |
|        |                                                             |
|        | 2.  Specify a color fill for the text box if you want a     |
|        |     color.                                                  |
|        |                                                             |
|        | 3.  Specify the line type and color. You can also specify   |
|        |     not to have an outline for the text box.                |
|        |                                                             |
|        | 4.  Click OK.                                               |
|        |                                                             |
|        | > [To change the text box layout]{.underline}:              |
|        |                                                             |
|        | 1.  From the Format Text Box dialog box, choose the Layout  |
|        |     tab.                                                    |
|        |                                                             |
|        | 2.  Specify the wrapping style for the text box.            |
|        |                                                             |
|        | 3.  Click OK.                                               |
+--------+-------------------------------------------------------------+

+--------+---+-------------------------------------------------------------+
| ##     |   |                                                             |
| ## INS |   |                                                             |
| ERTING |   |                                                             |
|  TEXT  |   |                                                             |
| BOXES  |   |                                                             |
| AND GR |   |                                                             |
| APHICS |   |                                                             |
|        |   |                                                             |
| ![](   |   |                                                             |
| media/ |   |                                                             |
| image4 |   |                                                             |
| 5.wmf) |   |                                                             |
+--------+---+-------------------------------------------------------------+
| # ![]  | # |                                                             |
| (media | # |                                                             |
| /image | # |                                                             |
| 7.wmf) |   |                                                             |
| {width | [ |                                                             |
| ="0.48 | I |                                                             |
| 958333 | n |                                                             |
| 333333 | s |                                                             |
| 33in"  | t |                                                             |
| height | r |                                                             |
| ="0.54 | u |                                                             |
| 166666 | c |                                                             |
| 666666 | t |                                                             |
| 66in"} | o |                                                             |
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+--------+---+-------------------------------------------------------------+
|        |   | > **Ask** the students if they have any questions about     |
|        |   | > text boxes or graphics. **Respond** to the students'      |
|        |   | > questions.                                                |
+--------+---+-------------------------------------------------------------+

+--------+-----------------------------------------------------------+---+
| #### U |                                                           |   |
| SING M |                                                           |   |
| AIL ME |                                                           |   |
| RGE AN |                                                           |   |
| D ENVE |                                                           |   |
| LOPES/ |                                                           |   |
| LABELS |                                                           |   |
|        |                                                           |   |
| ![](   |                                                           |   |
| media/ |                                                           |   |
| image4 |                                                           |   |
| 8.wmf) |                                                           |   |
+--------+-----------------------------------------------------------+---+
| #      | **[Instructor Guidelines]{.underline}**                   |   |
|        |                                                           |   |
|        | ## Point out the fol                                      |   |
|        | lowing key points about automating tasks with mail merge: |   |
|        |                                                           |   |
|        | -   [Mail Merge]{.underline}: A mail merge involves       |   |
|        |     interweaving common documentation with specific       |   |
|        |     pieces of data. A mail merge is often used for form   |   |
|        |     letters and can be used to create envelopes or labels |   |
|        |     using an address book from an existing database or    |   |
|        |     table. When a main document is merged with the data   |   |
|        |     source, Word replaces the merge fields in the main    |   |
|        |     document with the appropriate information from the    |   |
|        |     data source.                                          |   |
|        |                                                           |   |
|        | ```{=html}                                                |   |
|        | <!-- -->                                                  |   |
|        | ```                                                       |   |
|        | -   [Envelopes and Labels]{.underline}: Envelopes and     |   |
|        |     labels can be easily created and formatted by         |   |
|        |     selecting preinstalled envelope and label sizes.      |   |
+--------+-----------------------------------------------------------+---+
| # ![]( | **[Instructor Checklist]{.underline}**                    |   |
| media/ |                                                           |   |
| image4 | ## Mail Merge                                             |   |
| 9.wmf) |                                                           |   |
|        | **Provide** the steps below for setting up a mail merge.  |   |
|        |                                                           |   |
|        | > [To create a mail merge]{.underline}:                   |   |
|        | >                                                         |   |
|        | > **Step 1:** The first step in running a mail merge is   |   |
|        | > to create or open the main document. The main document  |   |
|        | > contains the text and graphics that stay the same for   |   |
|        | > each version of the merged document, such as the body   |   |
|        | > of a form letter. Within this step, you will also set   |   |
|        | > up the merge fields. A merge field is a placeholder     |   |
|        | > that you insert in the main document. Merge fields tell |   |
|        | > Word where to insert specific information from the data |   |
|        | > source.                                                 |   |
|        | >                                                         |   |
|        | > **Step 2:** The second step is to get the data by       |   |
|        | > opening or creating the source document. The source     |   |
|        | > document contains the data that you want to merge into  |   |
|        | > the main document.                                      |   |
|        | >                                                         |   |
|        | > **Step 3:** The third step is to combine the data from  |   |
|        | > the source document into the main document and create a |   |
|        | > new merged file                                         |   |
|        |                                                           |   |
|        | #                                                         |   |
|        |                                                           |   |
|        | # [To open/create the main document]{.underline}:         |   |
|        |                                                           |   |
|        | 1.  If you are using an existing letter as a form letter, |   |
|        |     open the letter.                                      |   |
|        |                                                           |   |
|        | 2.  If you wish to create a new letter, click New from    |   |
|        |     the File Menu or click the New document button on the |   |
|        |     Standard Toolbar.                                     |   |
|        |                                                           |   |
|        | 3.  From the Tools Menu, choose Mail Merge.               |   |
|        |                                                           |   |
|        | 4.  From the Mail Merge Helper, in Step 1 click Create,   |   |
|        |     choose they document type, then click Active Window.  |   |
|        |     The active document becomes the mail-merge main       |   |
|        |     document. In the main document, type the text you     |   |
|        |     want to appear in every form letter.                  |   |
+--------+-----------------------------------------------------------+---+

+--------+-------------------------------------------------------------+
| #### U |                                                             |
| SING M |                                                             |
| AIL ME |                                                             |
| RGE AN |                                                             |
| D ENVE |                                                             |
| LOPES/ |                                                             |
| LABELS |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image5 |                                                             |
| 0.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ### Mail Merge                                              |
|        |                                                             |
|        | # [To open/create a mail merge data source]{.underline}:    |
|        |                                                             |
|        | 1.  From the Mail Merge Helper, in Step 2 click Get Data.   |
|        |                                                             |
|        | 2.  To create a new list of names and addresses in Word,    |
|        |     click Create Data Source, then set up the data records. |
|        |     Choose the data fields, save the file, and edit the     |
|        |     data source. After entering each new record, press Add  |
|        |     New. Click OK when done.                                |
|        |                                                             |
|        | 3.  To use an existing source from a separate Word document |
|        |     or a worksheet, database, or other list, click Open     |
|        |     Data Source. Select the data source.                    |
|        |                                                             |
|        | 4.  Click Edit Main Document.                               |
|        |                                                             |
|        | #                                                           |
|        |  [To set up merge fields in the main document]{.underline}: |
|        |                                                             |
|        | 1.  From the Mail Merge toolbar, insert the merge fields    |
|        |     from the source document into the main document         |
|        |                                                             |
|        | 2.  Apply all formatting options to the merge field         |
|        |     placeholder.                                            |
|        |                                                             |
|        | # [To merge the data with the main document]{.underline}:   |
|        |                                                             |
|        | 1.  From the Mail Merge Helper, in Step 3 click Merge.      |
|        |                                                             |
|        | 2.  You can send the merged document directly to a printer, |
|        |     or into a new document so you can review and print it   |
|        |     later.                                                  |
|        |                                                             |
|        | ### Envelopes/Labels                                        |
|        |                                                             |
|        | **Provide** the steps below for creating and printing       |
|        | envelopes and labels.                                       |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To create and print an envelope]{.underline}:            |
|        |                                                             |
|        | 1.  From the Tools Menu, click Envelopes and Labels, then   |
|        |     click the Envelopes tab.                                |
|        |                                                             |
|        | 2.  In the Delivery Address Box, enter or edit the mailing  |
|        |     address.                                                |
|        |                                                             |
|        | 3.  In the Return address box, you can accept the [default  |
|        |     return                                                  |
|        |                                                             |
|        |    address](../wohowCreateASimpleTextonlyReturnAddress.htm) |
|        |     or enter an alternate return address. You can also      |
|        |     choose to omit a return address by selecting the Omit   |
|        |     check box.                                              |
|        |                                                             |
|        | 4.  To select an envelope size, the type of paper feed, and |
|        |     other options, click Options.                           |
|        |                                                             |
|        | 5.  From the Envelopes and Labels dialog box, you can       |
|        |     either choose to print the envelope now, insert an      |
|        |     envelope in the printer as shown in the Feed box, and   |
|        |     click Print OR you can attach the envelope to the       |
|        |     current document for later editing or printing, then    |
|        |     click Add To Document.                                  |
|        |                                                             |
|        | > **[Note]{.underline}:**   If you attached the envelope to |
|        | > the current document, you can edit and print the          |
|        | > envelopes as you would any other document.                |
+--------+-------------------------------------------------------------+

+--------+------------------------------------------------------------+---+
| #### U |                                                            |   |
| SING M |                                                            |   |
| AIL ME |                                                            |   |
| RGE AN |                                                            |   |
| D ENVE |                                                            |   |
| LOPES/ |                                                            |   |
| LABELS |                                                            |   |
|        |                                                            |   |
| ![](   |                                                            |   |
| media/ |                                                            |   |
| image5 |                                                            |   |
| 1.wmf) |                                                            |   |
+--------+------------------------------------------------------------+---+
| # ![]  | ### [Instructor Checklist]{.underline}                     |   |
| (media |                                                            |   |
| /image | ###                                                        |   |
| 7.wmf) |                                                            |   |
| {width | ## Envelopes/Labels                                        |   |
| ="0.48 |                                                            |   |
| 958333 | # [To create and print labels]{.underline}                 |   |
| 333333 |                                                            |   |
| 33in"  | 1.  From the Tools Menu, click Envelopes and Labels, then  |   |
| height |     click the Labels tab.                                  |   |
| ="0.54 |                                                            |   |
| 166666 | 2.  In the Delivery Address Box, enter or edit the mailing |   |
| 666666 |     address.                                               |   |
| 66in"} |                                                            |   |
|        | 3.  In the Return Address Box, you can accept the [default |   |
|        |     return                                                 |   |
|        |                                                            |   |
|        |   address](../wohowCreateASimpleTextonlyReturnAddress.htm) |   |
|        |     or enter an alternate return address. You can also     |   |
|        |     choose to omit a return address by selecting the Omit  |   |
|        |     check box.                                             |   |
|        |                                                            |   |
|        | 4.  To select a label type and layout, the type of paper   |   |
|        |     feed, and other options, click Options.                |   |
|        |                                                            |   |
|        | 5.  From the Envelopes and Labels dialog box, you can      |   |
|        |     either choose to print the label(s) now, insert a      |   |
|        |     sheet of labels in the printer as shown in the Feed    |   |
|        |     box, and then click Print OR you can attach the labels |   |
|        |     to the current document for later editing or printing, |   |
|        |     then click New Document.                               |   |
|        |                                                            |   |
|        | > **[Note]{.underline}:**   If you attached the page of    |   |
|        | > labels to the current document, you can edit and print   |   |
|        | > the labels as you would any other document.              |   |
+--------+------------------------------------------------------------+---+
|        | **Ask** the students if they have any questions about      |   |
|        | using mail merge or creating envelopes/                    |   |
|        |                                                            |   |
|        | labels. **Respond** to the students' questions.            |   |
+--------+------------------------------------------------------------+---+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
|  USING |                                                             |
|  TOOLS |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image5 |                                                             |
| 2.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | **[Instructor Guidelines]{.underline}**                     |
|        |                                                             |
|        | ## Point out t                                              |
|        | he following key points for using Word 2000 built-in tools. |
|        |                                                             |
|        | -   [Macro]{.underline}: A macro is a series of Word        |
|        |     commands and instructions that you group together as a  |
|        |     single command to achieve a task automatically.         |
|        |                                                             |
|        | -   [Spell Check]{.underline}: Word provides two ways to    |
|        |     check spelling and grammar. As you type, Word defaults  |
|        |     to check your document and underline possible spelling  |
|        |     errors (red underline) and grammatical errors (green    |
|        |     underline). You can make spelling and grammatical       |
|        |     revisions as you work or after you have completed your  |
|        |     document. When you finish creating a document, you can  |
|        |     have Word search the document for spelling and          |
|        |     grammatical errors. When Word finds a possible error,   |
|        |     you can correct it and then continue the check.         |
|        |                                                             |
|        | -   [Find and Replace]{.underline}: Find locates a given    |
|        |     string of data or formatting. Replace searches for a    |
|        |     specific text string, including specific formatting     |
|        |     features (if included), and replaces the string with    |
|        |     new text.                                               |
|        |                                                             |
|        | -   [Track Changes]{.underline}: If you have a document     |
|        |     that you want reviewed by others and you want final     |
|        |     control over which changes to accept or reject, you can |
|        |     prepare copies of a document to distribute for          |
|        |     electronic review and markup. When change tracking is   |
|        |     turned on, Word uses [revision                          |
|        |     mark                                                    |
|        | s](javascript:HelpPopup('wdtip9.hlp','wodefRevisionMark');) |
|        |     to indicate tracked changes. After the document is      |
|        |     reviewed, you can see the changes made by the different |
|        |     reviewers.                                              |
|        |                                                             |
|        | -   [Highlighting]{.underline}: When important text is      |
|        |     highlighted, it\'s easier for you and your reviewers to |
|        |     see the text when you scan the document. You can change |
|        |     the color used for highlighting text and remove the     |
|        |     highlighting.                                           |
|        |                                                             |
|        | -   [Comments]{.underline}: You and your reviewers can make |
|        |     comments on the screen without changing the document    |
|        |     text. When a comment is added, Word numbers it and      |
|        |     records it in a separate comment pane. Word then        |
|        |     inserts a comment reference mark in the document and    |
|        |     shades the text that\'s commented on with light yellow. |
|        |     Word tracks each reviewer\'s comment reference marks in |
|        |     a distinct color.                                       |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| # ![]( | **[Instructor Checklist]{.underline}**                      |
| media/ |                                                             |
| image5 | ## Macro                                                    |
| 3.wmf) |                                                             |
|        | > [To record a macro]{.underline}:                          |
|        |                                                             |
|        | 1.  From the Tools Menu choose Macro.                       |
|        |                                                             |
|        | 2.  Choose Record New Macro.                                |
|        |                                                             |
|        | 3.  In the Macro Name box, enter a name for the macro.      |
|        |                                                             |
|        | 4.  In the Description box, enter a short explanation of    |
|        |     what the macro will do.                                 |
|        |                                                             |
|        | 5.  If you want to assign the macro to a toolbar, click     |
|        |     Toolbars.                                               |
|        |                                                             |
|        | 6.  In the Commands tab, click the macro you are recording. |
|        |                                                             |
|        | 7.  In the Toolbars tab, select the toolbar you want to     |
|        |     assign it to.                                           |
|        |                                                             |
|        | 8.  Click Close to begin recording the macro.               |
|        |                                                             |
|        | 9.  Perform the actions you want to include in your macro.  |
|        |                                                             |
|        | 10. To stop recording, click the Stop Recording button      |
|        |     ![](media/image54.png){width="0.5291666666666667in"     |
|        |     height="0.44166666666666665in"} on the macro toolbar.   |
|        |                                                             |
|        |     **[OR]{.underline}**                                    |
|        |                                                             |
|        | 11. If you want to assign the macro to the keyboard, click  |
|        |     Keyboard. In the Customize Keyboard box, shortcut key   |
|        |     box, type the key combination sequence.                 |
|        |                                                             |
|        | 12. Click Close to begin recording the macro.               |
|        |                                                             |
|        | 13. Perform the actions you want to include in your macro.  |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
|  USING |                                                             |
|  TOOLS |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image5 |                                                             |
| 5.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ## Spell Check                                              |
|        |                                                             |
|        | **Provide** the steps below for using Word 2000 spelling    |
|        | tools.                                                      |
|        |                                                             |
|        | # [To                                                       |
|        | use AutoCorrect to correct errors as you type]{.underline}: |
|        |                                                             |
|        | 1.  Turn on or off the AutoCorrect options you want. From   |
|        |     the Tools Menu, choose AutoCorrect. To set the          |
|        |     capitalization options, select or clear the first four  |
|        |     check boxes in the dialog box. To turn on or off the    |
|        |     AutoCorrect entries, select or clear the Replace Text   |
|        |     as You Type check box. To turn on the spelling checker  |
|        |     corrections, select the Replace Text as You Type check  |
|        |     box, and then select the Automatically Use Suggestions  |
|        |     from the Spelling Checker check box. To turn off the    |
|        |     spelling checker corrections, clear the Automatically   |
|        |     Use Suggestions from the Spelling Checker check box.    |
|        |                                                             |
|        | # Type the text you                                         |
|        |  want to correct, followed by a space or other punctuation. |
|        |                                                             |
|        | # [To automat                                               |
|        | ically check spelling and grammar as you type]{.underline}: |
|        |                                                             |
|        | 1.  Turn on automatic spelling and grammar checking (follow |
|        |     the steps above).                                       |
|        |                                                             |
|        | 2.  Spelling and grammar will be checked automatically when |
|        |     you type in the document.                               |
|        |                                                             |
|        | 3.  The spelling and grammar checkers use wavy red          |
|        |     underlines to indicate possible spelling errors and     |
|        |     wavy green underlines to indicate possible grammatical  |
|        |     errors.                                                 |
|        |                                                             |
|        | 4.  When a possible spelling or grammatical error has been  |
|        |     detected, right-click on the text.                      |
|        |                                                             |
|        | 5.  Make the change to the text by clicking the spelling or |
|        |     grammatical correction you want.                        |
|        |                                                             |
|        | # [To check spelling and grammar all at once]{.underline}:  |
|        |                                                             |
|        | > **[Note]{.underline}:** If you want to check spelling     |
|        | > only, click Options on the Tools Menu, choose the         |
|        | > Spelling & Grammar tab, clear the Check Grammar With      |
|        | > Spelling check box, then click OK.                        |
|        |                                                             |
|        | 1.  From the Tools Menu, choose Spelling and Grammar.       |
|        |                                                             |
|        | 2.  When Word finds a possible spelling or grammatical      |
|        |     error, make your changes in the Spelling and Grammar    |
|        |     dialog box.                                             |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
|  USING |                                                             |
|  TOOLS |                                                             |
|        |                                                             |
| ![](   |                                                             |
| media/ |                                                             |
| image5 |                                                             |
| 6.wmf) |                                                             |
+--------+-------------------------------------------------------------+
| #      | ### [Instructor Checklist]{.underline}                      |
|        |                                                             |
|        | ###                                                         |
|        |                                                             |
|        | ## Find and Replace                                         |
|        |                                                             |
|        | **Provide** the steps below for searching a document using  |
|        | find and replace.                                           |
|        |                                                             |
|        | # [To find text]{.underline}:                               |
|        |                                                             |
|        | 1.  From the Edit Menu, choose Find.                        |
|        |                                                             |
|        | 2.  In the Find What box, enter the text that you want to   |
|        |     search for.                                             |
|        |                                                             |
|        | 3.  Select any other options that you want.                 |
|        |                                                             |
|        | 4.  Click Find Next.                                        |
|        |                                                             |
|        | #                                                           |
|        |                                                             |
|        | # [To find specific formatting]{.underline}:                |
|        |                                                             |
|        | 1.  From the Edit Menu, click Find.                         |
|        |                                                             |
|        | 2.  To search for text with specific formatting, enter the  |
|        |     text in the Find What box.                              |
|        |                                                             |
|        | 3.  To search for specific formatting only, delete any text |
|        |     in the Find What box.                                   |
|        |                                                             |
|        | 4.  If you don\'t see the Format button, click More.        |
|        |                                                             |
|        | 5.  If you want to clear the specified formatting, click No |
|        |     Formatting.                                             |
|        |                                                             |
|        | 6.  Click Format, then select the formats you want.         |
|        |                                                             |
|        | 7.  Click Find Next.                                        |
|        |                                                             |
|        | # [To replace text]{.underline}:                            |
|        |                                                             |
|        | 1.  From the Edit Menu, choose Replace.                     |
|        |                                                             |
|        | 2.  In the Find What box, enter the text that you want to   |
|        |     search for.                                             |
|        |                                                             |
|        | 3.  In the Replace With box, enter the replacement text.    |
|        |                                                             |
|        | 4.  Select any other options that you want.                 |
|        |                                                             |
|        | 5.  Click Find Next, Replace, or Replace All.               |
|        |                                                             |
|        | # [To replace special formatting]{.underline}:              |
|        |                                                             |
|        | 1.  From the Edit Menu, click Replace.                      |
|        |                                                             |
|        | 2.  To search specific text formatting or formatting        |
|        |     options within the document, type in the text in the    |
|        |     Find What box, click the Format button, then choose the |
|        |     formatting option you want to replace. To search for    |
|        |     formatting only, delete any text in the Find What box.  |
|        |                                                             |
|        | 3.  Click Find Next, Replace, or Replace All.               |
+--------+-------------------------------------------------------------+

+--------+------------------------------------------------------------+---+
| ####   |                                                            |   |
|  USING |                                                            |   |
|  TOOLS |                                                            |   |
|        |                                                            |   |
| ![](   |                                                            |   |
| media/ |                                                            |   |
| image5 |                                                            |   |
| 7.wmf) |                                                            |   |
+--------+------------------------------------------------------------+---+
| # ![]  | ### [Instructor Checklist]{.underline}                     |   |
| (media |                                                            |   |
| /image | ###                                                        |   |
| 7.wmf) |                                                            |   |
| {width | ## Track Changes                                           |   |
| ="0.48 |                                                            |   |
| 958333 | **Provide** the steps below for tracking changes.          |   |
| 333333 |                                                            |   |
| 33in"  | #                                                          |   |
| height |                                                            |   |
| ="0.54 | # [To track changes while you edit]{.underline}:           |   |
| 166666 |                                                            |   |
| 666666 | 1.  Open the document you want to revise.                  |   |
| 66in"} |                                                            |   |
|        | 2.  From the Tools Menu, choose Track Changes.             |   |
|        |                                                            |   |
|        | 3.  Click Highlight Changes.                               |   |
|        |                                                            |   |
|        | 4.  Select the change-tracking options you wish to use.    |   |
|        |                                                            |   |
|        | > [To accept or reject another reviewer's                  |   |
|        | > changes]{.underline}:                                    |   |
|        |                                                            |   |
|        | 1.  Open the document you want to revise.                  |   |
|        |                                                            |   |
|        | 2.  Revision marks will be indicated with colored text.    |   |
|        |     Select each revision mark then using your right mouse  |   |
|        |     button, select either Reject Change or Accept Change.  |   |
|        |     If you want to reject or select all changes or move    |   |
|        |     from one change to another, select Accept or Reject    |   |
|        |     Changes.                                               |   |
|        |                                                            |   |
|        | 3.  When you are finished, click Close.                    |   |
|        |                                                            |   |
|        | ## Highlighting                                            |   |
|        |                                                            |   |
|        | **Provide** the steps below for using the highlighting     |   |
|        | tool.                                                      |   |
|        |                                                            |   |
|        | # [To highlight important text]{.underline}:               |   |
|        |                                                            |   |
|        | # From the Re                                              |   |
|        | viewing Toolbar, click Highlight ![](media/image58.png){wi |   |
|        | dth="0.3645833333333333in" height="0.2916666666666667in"}. |   |
|        |                                                            |   |
|        | 1.  Select the text or graphic you want to highlight.      |   |
|        |                                                            |   |
|        | 2.  To turn off highlighting, click Highlight again, or    |   |
|        |     press ESC.                                             |   |
|        |                                                            |   |
|        | ## Comments                                                |   |
|        |                                                            |   |
|        | **Provide** the steps below for using the comments tool.   |   |
|        |                                                            |   |
|        | # [To make comments about text]{.underline}:               |   |
|        |                                                            |   |
|        | # Select the text that you want to add a comment about.    |   |
|        |                                                            |   |
|        | # From the Reviewing Toolbar, click Comment.               |   |
|        |                                                            |   |
|        | 1.  Type in your notes.                                    |   |
+--------+------------------------------------------------------------+---+
|        | **Ask** the students if they have any questions about the  |   |
|        | Word 2000 tools. **Respond** to the students' questions.   |   |
+--------+------------------------------------------------------------+---+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
|  HANDS |                                                             |
| -ON PR |                                                             |
| ACTICE |                                                             |
+--------+-------------------------------------------------------------+
| > ![   | > **Have** the students practice the concepts presented in  |
| ](medi | > this session. **Tell** the students that they can refer   |
| a/imag | > to their User's Guide to help them work through the       |
| e2.wmf | > steps. **Provide** the instructions below. **Walk**       |
| ){widt | > around the room and give one-on-one instruction to those  |
| h="0.6 | > who require additional assistance. **Allow** 35 minutes.  |
| 299212 | >                                                           |
| 598425 | > **[Student Instructions]{.underline}**                    |
| 197in" |                                                             |
| >      |                                                             |
| height |                                                             |
| ="0.49 |                                                             |
| 842519 |                                                             |
| 685039 |                                                             |
| 37in"} |                                                             |
+--------+-------------------------------------------------------------+
|        | # FORMATTING DOCUMENTS                                      |
|        |                                                             |
|        | 1.  Open a new document.                                    |
|        |                                                             |
|        | 2.  Set the page margins -- each margin should be set at    |
|        |     .5".                                                    |
|        |                                                             |
|        | 3.  Set the page orientation to Landscape.                  |
|        |                                                             |
|        | 4.  Create a header for the document.                       |
|        |     **[Note]{.underline}:** You can have them make up the   |
|        |     text for the header or provide them with a header, such |
|        |     as: ***Federal Emergency Management Agency (FEMA)       |
|        |     Computer Training***. Remind the students that they     |
|        |     will want to include all of their text formatting       |
|        |     options, such as font, font size, font appearance, etc. |
|        |     in the header and footer as they create them.           |
|        |                                                             |
|        | 5.  Create a footer for the document. Be sure to have them  |
|        |     include the page number within the footer.              |
|        |                                                             |
|        | 6.  Save the file.                                          |
+--------+-------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| ####   |                                                             |
|  HANDS |                                                             |
| -ON PR |                                                             |
| ACTICE |                                                             |
+--------+-------------------------------------------------------------+
|        | #                                                           |
|        |                                                             |
|        | # FORMATTING PARAGRAPHS                                     |
|        |                                                             |
|        | 1.  Type the text below into the file created earlier.      |
|        |     After they have typed the paragraph, highlight the text |
|        |     and toggle between each of the text alignment buttons   |
|        |     from their toolbar. Take note of the various alignments |
|        |     as you click from one to the other.                     |
|        |                                                             |
|        | ```{=html}                                                  |
|        | <!-- -->                                                    |
|        | ```                                                         |
|        | 2.  Still using the same file type in the following text:   |
|        |                                                             |
|        | ```{=html}                                                  |
|        | <!-- -->                                                    |
|        | ```                                                         |
|        | 3.  Use bullets to offset your text. You can use any type   |
|        |     of bullet or symbol you want.                           |
|        |                                                             |
|        | 4.  Space the text with 1.5 line spacing.                   |
+--------+-------------------------------------------------------------+

+--------+------------------------------------------------------------+---+
| ####   |                                                            |   |
|  HANDS |                                                            |   |
| -ON PR |                                                            |   |
| ACTICE |                                                            |   |
+--------+------------------------------------------------------------+---+
|        | #                                                          |   |
|        |                                                            |   |
|        | # USING COLUMNS AND TABLES                                 |   |
|        |                                                            |   |
|        | 1.  Still using the same file type in the following text:  |   |
|        |                                                            |   |
|        | 2.  After the text is typed, select the entire paragraph   |   |
|        |     and format it using newspaper columns.                 |   |
|        |                                                            |   |
|        | 3.  Set 3 columns with a 3.25 width and separate each with |   |
|        |     a line.                                                |   |
|        |                                                            |   |
|        | 4.  Use the following information to create a table in     |   |
|        |     your document.                                         |   |
|        |                                                            |   |
|        | -   Create a table with six columns and five rows.         |   |
|        |                                                            |   |
|        | -   In the first row, type in the headers.                 |   |
|        |                                                            |   |
|        | ```{=html}                                                 |   |
|        | <!-- -->                                                   |   |
|        | ```                                                        |   |
|        | -   **Last Name -- City**                                  |   |
|        |                                                            |   |
|        | -   **First Name -- State**                                |   |
|        |                                                            |   |
|        | -   **Address -- Zip Code**                                |   |
|        |                                                            |   |
|        | ```{=html}                                                 |   |
|        | <!-- -->                                                   |   |
|        | ```                                                        |   |
|        | -   Type information for four fictional (or real) people.  |   |
|        |                                                            |   |
|        | 5.  After you have filled in the table, set formatting     |   |
|        |     options as you would like using font and text          |   |
|        |     attributes you have learned.                           |   |
+--------+------------------------------------------------------------+---+

+--------+----------------------------------------------------------+---+---+
| ####   |                                                          |   |   |
|  HANDS |                                                          |   |   |
| -ON PR |                                                          |   |   |
| ACTICE |                                                          |   |   |
+--------+----------------------------------------------------------+---+---+
|        | #                                                        |   |   |
|        |                                                          |   |   |
|        | # INSERTING TEXT BOXES AND GRAPHICS                      |   |   |
|        |                                                          |   |   |
|        | 1.  Still using the same file, practice inserting text   |   |   |
|        |     boxes and graphics.                                  |   |   |
|        |                                                          |   |   |
|        | 2.  Use pre-installed clip art, WordArt, auto shapes,    |   |   |
|        |     and text boxes.                                      |   |   |
|        |                                                          |   |   |
|        | # Practice formatting the objects with different looks.  |   |   |
+--------+----------------------------------------------------------+---+---+
|        | #                                                        |   |   |
|        |                                                          |   |   |
|        | # USING MAIL MERGE AND ENVELOPES/LABELS                  |   |   |
|        |                                                          |   |   |
|        | 1.  Open  Student file: Mail Merge Exercise.doc.        |   |   |
|        |                                                          |   |   |
|        | 2.  Create a mail merge using this file as your form     |   |   |
|        |     letter.                                              |   |   |
|        |                                                          |   |   |
|        | 3.  Use  Student file: Mail Merge Exercise.xls as the   |   |   |
|        |     data source.                                         |   |   |
|        |                                                          |   |   |
|        | 4.  Send the mail merge to a new document.               |   |   |
|        |                                                          |   |   |
|        | 5.  Save the file.                                       |   |   |
+--------+----------------------------------------------------------+---+---+
|        | ##                                                       |   |   |
|        |                                                          |   |   |
|        | ## USING TOOLS                                           |   |   |
|        |                                                          |   |   |
|        | 1.  Use the new file you just created with the mail      |   |   |
|        |     merge practice.                                      |   |   |
|        |                                                          |   |   |
|        | 2.  Take a couple minutes to work with some of the tools |   |   |
|        |     you just learned about, including:                   |   |   |
|        |                                                          |   |   |
|        | -   Spell check: The last step before finalizing a       |   |   |
|        |     document is always to run a spell check. In fact, it |   |   |
|        |     would be wise to run a spell check on the letters    |   |   |
|        |     you just created.                                    |   |   |
|        |                                                          |   |   |
|        | -   You realized that the training cannot be held on     |   |   |
|        |     February 14 as outlined in your letters, you will    |   |   |
|        |     need to change the date to February 15. Use search   |   |   |
|        |     and replace to quickly change all of the letters.    |   |   |
+--------+----------------------------------------------------------+---+---+