**ENVIRONMENTAL SERVICES SCHEDULE 899 INSTRUCTIONS FOR ADDING SINS**

**PRIOR TO SUBMITTING A MODIFICATION REQUEST TO ADD SIN(s), ENSURE YOU
SEE THE DOCUMENT SHOWING THE CURRENT SINS TITLED "CURRENT SINS.DOC"
AVAILABLE AT
[WWW.GSA.GOV/ENVIRONMENTAL](http://WWW.GSA.GOV/ENVIRONMENTAL) . AT THE
WEBSITE FOLLOW THE "ENVIRONMENTAL REFERENCES" LINK THEN
"MODIFICATIONS."**

**ADDITIONALLY YOU MUST ENSURE THAT YOUR GSA ADVANTAGE TEXT FILE IS
CURRENT (AS OF YOUR LAST CONTRACT MODIFICATION) OR YOUR MODIFICATION
REQUEST MAY BE REJECTED.**

SUBMIT THE FOLLOWING DOCUMENTS/INFORMATION

**[Cover Letter]{.underline}**

1.  Submit a cover letter signed by an authorized negotiator (as shown
    in your contract) stating that you are requesting to add a new
    SIN(s). NOTE: Those using the e-mod submittal procedure are not
    required to submit a "signed" document. For information on enabling
    e-mod submittal capability go to <http://www.eoffer.gsa.gov/>

2.  State whether your existing labor categories/items/classes/fixed
    price services are sufficient to cover the new SIN(s) being
    requested. **[If you need to add new labor
    categories/items/classes/fixed price services to support the new
    SIN(s) being requested, you must also follow the submittal
    instructions for adding labor categories/items/classes/fixed price
    services available for download at]{.underline}**
    [www.gsa.gov/environmental](http://www.gsa.gov/environmental) **[or
    your request will be rejected .]{.underline}** You may include all
    requested changes in a single modification request document.

**[Services Proposed]{.underline}**

Describe the **[specific]{.underline}** services being proposed by
separately listing each SIN being offered and the services being
proposed for that SIN.

**[Experience]{.underline}**

Describe at least three (3) completed projects, per offered SIN, similar
in size and complexity to the effort contemplated herein and in
sufficient detail for the Government to perform an evaluation of the
specific SIN offered. At least two of the three examples shall have been
completed within the last two years and the third example within the
last three years. All three examples of offered services must have been
found to be acceptable by the client.

At a minimum, the Offeror shall provide the following information:
(1) Project/Contract Name; (2) Project Description; (3) Dollar Amount of
Contract; (4) Project Duration, which includes the original estimated
completion date and the actual completion date; and (5) Point of Contact
and Telephone Number. Offerors may provide the same project for more
than one SIN, if it is identified which specific work involved in the
project demonstrates experience in the services being offered under that
particular SIN. In other words, you cannot simply state "The following
project demonstrates experience in SINs X through X" you must identify
which particular services performed in the project pertain to
demonstrating past performance of services offered under a particular
SIN. **Page limit -- 3 pages per SIN offered---be sure to identify the
SIN offered.**

**[Documentation Specific to SIN 899-5 Reclamation, Recycling and
Disposal Services]{.underline}**

As stated in SIN 899-5 the following documentation shall be
submitted**:**

1.  Provide a summary of documentation process used through final
    disposition of all materials obtained and/or generated. (required if
    offering recycling and/or disposal services)

2.  Provide a summary of methods used for tracking material to final
    destination (required if offering recycling and/or disposal
    services).

3.  Certify compliance with environmental laws and regulations
    pertaining to recycling and/or disposal.

4.  Provide a summary of firm's data security process (e.g., process
    used for destruction of hard drive). (Required if offering recycling
    services).

5.  Provide a summary of warehousing process (required if offering
    recycling services).

6.  Provide Process flow identifying ownership of all parts involved in
    electronic recycling (e.g. transfer of CERCLA liability) (required
    if offering recycling services).

7.  Identify who the subcontractors are that will be used in the
    recycling and/or disposal process OR certify that they understand
    that subcontractors may be required to be identified in any
    resultant task order issued by an ordering agency. If subcontractors
    are identified, pricing is to be included with the submission of
    Contractor's offer.

When providing the required documentation for SIN 899-5, each
page/paragraph heading shall show the requirement stated in 1-7 above
for that particular paragraph/page documentation heading you are
providing. For non-applicable items (i.e. if you are not offering
electronic recycling), simply state the paragraph/page heading and input
"Not Applicable"

**[Documentation Specific to SIN 899-8 Remediation
Services:]{.underline}**

As stated in the SIN, if offering to perform remediation related
Transportation, Storage, Treatment and/or Disposal of Hazardous Waste
services under this SIN, the offeror is required to provide the
following documentation:\
**NOTE: IF** **YOU ARE [NOT]{.underline} OFFERING TO PERFORM SERVICES
REQUIRING THIS DOCUMENTATION THEN YOU MUST EXPLICITLY STATE YOU WILL NOT
PERFORM THESE SERVICES.**

1.  Provide a summary of documentation process used through final
    disposition of all materials obtained and/or generated.

2.  Provide a summary of methods used for tracking material to final
    destination.

3.  Certify compliance with environmental laws and regulations
    pertaining to disposal of hazardous waste.

4.  Provide a summary of warehousing process if any exist.

5.  Identify who the subcontractors are that will be used in the
    hazardous disposal process OR certify that they understand that
    subcontractors may be required to be identified in any resultant
    task order issued by an ordering agency. If subcontractors are
    identified, pricing is to be included with the submission of
    Contractor's offer.

When providing the above required documentation for Transportation,
Storage, Treatment and/or Disposal of Hazardous Waste services under SIN
899-8, each page/paragraph heading shall show the requirement stated in
1-5 above for that particular paragraph/page documentation heading you
are providing. For non-applicable items simply state the paragraph/page
heading and input "Not Applicable"

[Insurance Clause applicable to SINs 899-5 and 899-8]{.underline}

If requesting to add SIN 899-5 or SIN 899-8, you must state that you
comply with the following insurance clause:

**REQUIRED INSURANCE (APPLICABLE TO SIN 899-5, RECLAMATION, RECYCLING
AND DISPOSAL AND SIN 899-9, REMEDIATION)**

Reference the FAR clause 52.228-5 entitled "Insurance..." the Contractor
shall, at its own expense, procure and thereafter maintain at a minimum
the following kinds of insurance with respect to performance of
remediation services and/or reclamation, recycling and disposal services
under this contract.

a.  Workers Compensation and Employers Liability Insurance as required
    by law except that if this contract is to be performed in a State
    which does not require or permit private insurance, then compliance
    with the statutory or administrative requirements in any such State
    will be satisfactory. The required Workers Compensation insurance
    shall extend to cover employer's liability for accidental bodily
    injury or death and for occupational disease with a minimum
    liability limit of \$100,000.

b.  General Liability Insurance. Bodily injury liability insurance, in
    the minimum limits of \$500,000 per occurrence shall be required on
    the comprehensive form of policy.

c.  Automobile Liability Insurance. This insurance shall be required on
    the comprehensive form of policy and shall provide bodily injury
    liability and property damage liability covering the operation of
    all automobiles used in connection with the performance of the
    contract. At least the minimum limits of \$200,000 per person and
    \$500,000 per occurrence for bodily injury and \$20,000 per
    occurrence for property damage shall be required.

d.  Pollution Liability Insurance. Minimum liability limit of \$500,000
    per occurrence. Higher minimum may be requested by the ordering
    agency at the task order level and reimbursed as an Other Direct
    Cost. **\*\***

> ***\*\*NOTE**: Contractor is required, [at its own
> expense]{.underline}, to comply with State and Local government
> minimum Pollution Liability Insurance requirements for the type of
> work being performed. Contractors who do not currently carry the
> minimum required Pollution Liability Insurance noted in paragraph (d)
> above shall be required to purchase such insurance if needed to be in
> compliance prior to performance at the task order level. [A higher
> minimum than required by this solicitation, or State and Local
> government requirements may be requested by the ordering agency and
> reimbursed as Other Direct Costs.]{.underline}*
>
> e\. The certificate of insurance for other than workers compensation
> shall reflect the following: 1.) The policies shall exclude any claim
> by the insurer for subrogation against the Government by reason of any
> payment under the policies, and 2.) the GSA shall be named additional
> insured

[**Commercial Sales Practices Format (CSP) (starts on the following
page**)]{.underline}

1.  Submit a revised CSP.

2.  Ensure you complete the appropriate price comparison spreadsheet
    showing MFC and GSA pricing. Tailor it to show your labor
    categories/items/classes. **[This information shall be submitted
    even if it has not changed since the last CSP was submitted because
    it will be incorporated into the modification as part of the current
    CSP]{.underline}**. If adding new labor categories/items/classes
    with this SIN(s) proposal ensure the new proposed
    categories/items/classes are distinguished from the existing labor
    categories on the appropriate MFC price comparison spreadsheet (i.e.
    bolding them, putting a \* next to them, etc.).

**COMMERCIAL SALES PRACTICES FORMAT**

Name of Offeror\
SIN(s)

Note: Please refer to clause 552.212-70, PREPARATION OF OFFER (MULTIPLE
AWARD SCHEDULE), for additional information concerning your offer.
Provide the following information **for each SIN** (or group of SINs or
SubSIN for which information is the same).

\(1\) Provide the dollar value of sales to the general public/state or
local government at or based on market prices, cost build up or an
established catalog or market price during the previous 12‑month period
or the offerors last fiscal year: \$\_\_\_\_\_\_\_\_\_\_\_. State
beginning and ending of the 12-month period.
Beginning\_\_\_\_\_\_\_\_Ending\_\_\_\_\_\_\_\_\_\_\_\_\_\_. In the
event that a dollar value is not an appropriate measure of the sales,
provide and describe your own measure of the sales of the item(s). In
the event sales are made only to state or local governments, identify
such sales accordingly.

\(2\) Show your total projected annual sales to the Government under
this contract for the contract term, excluding options, for each SIN
offered. If you currently hold a Federal Supply Schedule contract for
the SIN the total projected annual sales should be based on your most
recent 12 months of sales under that contract.

  ----------- ----------- ----------- ----------- ----------- -----------
  **SIN**     **\$**      **SIN**     **\$**      **SIN**     **\$**

                                                              

                                                              

                                                              

                                                              
  ----------- ----------- ----------- ----------- ----------- -----------

\(3\) Based on your written discounting policies (standard commercial
sales practices in the event you do not have written discounting
policies), are the prices (discounts, concessions, terms and conditions
in any combination) which you offer the Government equal to or better
than that offered to any customer acquiring the same items regardless of
quantity or terms and conditions? YES\_\_\_\_ NO\_\_\_\_\_. (See
definition of "concession" and "discount" in 552.212-70.)

**[(4) (a) Based on your written pricing policies (standard commercial
sales practices in the event you do not have written pricing policies),
provide information as requested for each SIN (or group of SINs for
which the information is the same). The information should be provided
in the chart below or in an equivalent format developed by the offeror.
Rows should be added to accommodate as many customers as
required.]{.underline}**\*See sample attached Most Favored Customer
(MFC) pricing comparison spreadsheet.

  -------------- ---------------------- ----------------- -----------------
  Column 1 --    Column 2 --Price\*\    Column 3 --       Column 4 --
  Customer       (\*Disclosures should  Quantity/Volume   Discounts,
                 be made on a separate                    Concessions,
                 sheet)                                   Terms and
                                                          Conditions

  See attached   See attached pricing   See attached      See attached
  pricing        comparison spreadsheet pricing           pricing
  comparison                            comparison        comparison
  spreadsheet                           spreadsheet       spreadsheet
  -------------- ---------------------- ----------------- -----------------

(b) Identify prices offered to GSA in response to this solicitation for
    services using the table below:

  ----------------- ----------------- ----------------- -----------------
  Column 5 -- Price Column 6 -- Unit  Column 7 --       Column 8 --
  Offered to GSA    of Issue (e.g.,   Quantity/Volume   Discount,
                    per hour, per                       Concessions,
                    day)                                Terms and
                                                        Conditions
                                                        Offered to GSA

  See attached      See attached      See attached      See attached
  pricing           pricing           pricing           pricing
  comparison        comparison        comparison        comparison
  spreadsheet       spreadsheet       spreadsheet       spreadsheet
  ----------------- ----------------- ----------------- -----------------

\(c\) Do any deviations from your written policies or standard
commercial sales practices disclosed in the chart in paragraph 4(a) ever
result in better prices than indicated? YES \_\_\_\_ NO\_\_\_\_\_. If
YES, explain deviations in accordance with the instructions at Figure
515.4-2, which is provided in this solicitation for your convenience.

Figure 515.4-2---Instructions for Commercial Sales Practices Format

If you responded "YES" to question (3), on the COMMERCIAL SALES
PRACTICES FORMAT, complete the chart in question (4)(a) for the
customer(s) who receive your best price. If you responded "NO" complete
the chart in question (4)(a) showing your written policies or standard
sales practices for all customers or customer categories to whom you
sell at a price that is equal to or better than the price(s) offered to
the Government under this solicitation or with which the Offeror has a
current agreement to sell at a price which equals or exceeds the
price(s) offered under this solicitation. Such agreement shall be in
effect on the date the offer is submitted or contain an effective date
during the proposed multiple award schedule contract period. If your
offer is lower than your price to other customers or customer
categories, you will be aligned with the customer or category of
customer that receives your best price for purposes of the Price
Reduction clause at 552.238-75. The Government expects you to provide
information required by the format in accordance with these instructions
that is, to the best of your knowledge and belief, current, accurate,
and complete as of 14 calendar days prior to its submission. You must
also disclose any changes in your price list(s), discounts, prices
and/or policies that occur after the offer is submitted, but before the
close of negotiations. If your pricing practices vary, the variations
should be explained clearly to include a description of the
circumstance, frequency, and selling terms and conditions. You may limit
the information reported to those services that exceed 75% of actual
historical Government sales (commercial sales may be substituted if
Government sales are unavailable) value of the special item number
(SIN).

**Column 1**---**Identify the applicable customer or category of
customer**. A \"customer\" is any entity which acquires supplies or
services from the Offeror. The term customer includes, but is not
limited to state and local governments, educational institutions (an
elementary, junior high, or degree granting school which maintains a
regular faculty and established curriculum and an organized body of
students), national accounts, and end users. In any instance where the
Offeror is asked to disclose information for a customer, the Offeror may
disclose information by category of customer if the offeror\'s pricing
policies or practices are the same for all customers in the category.
(Use a separate line for each customer or category of customer.)\
**Column 2---Identify the price.** Indicate the best price (based on
your written pricing policies or standard commercial pricing practices
if you do not have written pricing policies) at which you sell to the
customer or category of customer identified in column 1, without regard
to quantity; terms and conditions of the agreements; and whether the
agreements are written or oral. If the price is a combination of various
discounts (prompt payment, quantity, etc.), each type of discount should
be fully identified and explained. If the price lists which are the
basis of the discounts given to the customers identified in the chart
are different than the price list submitted upon which your offer is
based, identify the type or title and date of each price list. The
contracting officer may require submission of these price lists. To
expedite evaluation, offerors may provide these price lists at the time
of submission. If market prices are used, provide documentation to
substantiate pricing (e.g., agreements with corporate customers,
internal policies, market prices, quote sheets, pricing agreements and
invoices, etc.) and identify the effective period, pricing and any other
terms and conditions clearly. If prices are based on cost, provide
information other than certified cost or pricing data to show how the
offeror arrived at the proposed price. A price certification is not
required. If rates are audited by a Federal Agency, include this
information in the narrative. Disclosures should be made on a separate
sheet.\
**Column 3---Identify the quantity or volume of sales.** Insert the
minimum quantity or sales volume which the identified customer or
category of customer must either purchase/order, per order or within a
specified period for the best price. When purchases/orders must be
placed within a specified period to get the best price, indicate the
time period.\
**Column 4---Indicate concessions regardless of quantity granted to the
identified customer or category of customer.** Concessions are defined
in solicitation clause 552.212-70, Preparation of Offers (Multiple Award
Schedule). If the space provided is inadequate, the disclosure should be
made on a separate sheet by reference.\
**Columns 5-8---Fill in the requested information.\
**If you respond "YES" to question 4 (c) in the Commercial Sales
Practices Format, provide an explanation of the circumstances under
which you deviate from your written policies or standard commercial
sales practices disclosed in the chart on the Commercial Sales Practices
Format and explain how often they occur. Your explanation should include
a discussion of situations that lead to deviations from standard
practice, an explanation of how often they occur, and the controls you
employ to assure the integrity of your pricing. If deviations from your
written policies or standard commercial sales practices disclosed in the
chart on the Commercial Sales Practices Format are so significant and/or
frequent that the Contracting Officer cannot establish whether the
price(s) offered is fair and reasonable, then you may be asked to
provide additional information. The Contracting Officer may ask for
information to demonstrate that you have made substantial sales of the
item(s) in the commercial market consistent with the information
reflected on the chart on the Commercial Sales Practice Format, a
description of the conditions surrounding those sales deviations, or
other information that may be necessary in order for the Contracting
Officer to determine whether your offered price(s) is fair and
reasonable. In cases where additional information is requested, the
Contracting Officer will target the request in order to limit the
submission of data to that needed to establish the reasonableness of the
offered price.

**COMMERCIAL** MFC PRICE COMPARISON

**[SAMPLE]{.underline}** SPREADSHEET FOR AN OFFER **[BASED ON A
COMMERCIAL PRICE LIST]{.underline}** OFFERING LABOR, EQUIPMENT, SUPPORT
ITEMS AND TRAINING

**[To show the information required in the Commercial Sales Practices
Format paragraph 4(a) & (b) (Columns 1-8)]{.underline}**, a spreadsheet
such as the one below can be used and tailored by the offeror (for
example, if not offering training or other support items or equipment,
etc. you would not show these items) to show the commercial price, the
Most Favored Customer (MFC) price and resulting % discount off the
commercial price, the price offered to GSA and its corresponding
discount off the commercial price list. Ensure that you identify who the
MFC(s) is/are for each item.

![](media/image1.wmf)

**OTHER THAN A COMMERCIAL PRICE LIST** MFC PRICE COMPARISON

**[SAMPLE]{.underline}** SPREADSHEET FOR AN OFFER **[BASED ON OTHER THAN
A COMMERCIAL PRICE LIST]{.underline}**

**[To show the information required in the Commercial Sales Practices
Format paragraph 4(a) & (b) (Columns 1-8)]{.underline},** a spreadsheet
such as the one below can be used and tailored by the offeror to show
the Most Favored Customer (MFC) price and the GSA Price and its discount
% off the MFC price. Ensure that you identify who the MFC(s) is/are for
each category.

![](media/image2.wmf)