**DRAFT**

**U.S. Department of Energy**

**Quarterly Teleconference on Implementing**

**Environmentally Preferable Purchasing Requirements**

**February 7, 2008 11 a.m. - 12:30 p.m. (EDT)**

**[TOPICS]{.underline}**

-   Sustainable Buildings TEAM Update

-   FAR Cases

-   EcoLogo Standard for Office Machines

-   EPEAT Standard for Imaging

-   EPP Tracking Tools

**[MINUTES]{.underline}**

**Welcome** - Don Lentzen (DOE-HQ Environmentally Preferable Purchasing
Lead)

**Announcements**

-   Two Federal Environmental Symposiums are planned for this year
    according to Sue Nogas (EPA). Symposium East will be held June 2-4,
    2008 at the National Institutes of Health in Bethesda, MD. Symposium
    West will follow on June 17-19 at West Yellowstone and is sponsored
    by the Commander, Navy Region Southwest Integrated Solid Waste
    Program and hosted by the Federal Network for Sustainability - West,
    with support by Yellowstone National Park. The call for abstracts
    has been issued. Please submit your ideas at
    [**http://www.fedcenter.gov/calendar/conferences/symposium2008/cfp/**](http://www.fedcenter.gov/calendar/conferences/symposium2008/cfp/)
    .The deadline for submission is 15 February*.*

-   **USDA's BioPreferred Showcase** will be at the [GSA International
    Products and Services Expo](http://www.expo.gsa.gov/index.cfm)
    (Anaheim, California Convention Center, April 21-24, 2008). Any of
    you able to attend the GSA Expo will have an opportunity to see the
    biobased products presently on the market. The website for more
    information is
    [**[http://www.usda.gov/procurement/programs/biobased/showcase/index.html]{.underline}**](http://www.usda.gov/procurement/programs/biobased/showcase/index.html)

-   **Treasury issued its Affirmative Procurement Plan** according to
    Barbara Matos (Treasury). Barbara thanked DOE for providing the
    model Treasury used. DOE is in the midst of updating its own plan,
    which will soon be posted on the DOE EPP website
    (http://www.hss.doe.gov/pp/epp/).

**Sustainable Buildings: TEAM Update** -- Thomas Robinson (DOE Office of
Information and Business Management Systems -
thomas.robinson@ee.doe.gov)

In August 2007, DOE Secretary Bodman announced the Transformation Energy
Active Management (TEAM) initiative for DOE sites to take the lead in
meeting the high performance and sustainable buildings goals of
Executive Order 13423 and to go beyond the goals by having

-   All new construction at CD-1 (Critical Design-1) or lower as of 1
    October 2008 be designed to achieve LEED Gold certification

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-   All real property owning and leasing program develop and implement a
    plan to ensure 15% of their enduring buildings are compliant with
    the guiding principles of Executive Order 13432. Implementation of
    the plan must be documented within the programs' Ten Year Site Plans
    and through the appropriate LEED building credits.

The former ad hoc Sustainable Buildings Working Group was revamped to
include more relevant members from each of DOE's real property owning
programs including National Nuclear Security Administration as well as
support offices such as Office of Enforcement and Compliance Monitoring.
The High Performance Sustainable Buildings Working Group (HPSBWG)
established a charter (obtaining signatures from all the Assistant
Secretary's and Administrators) and is a formally recognized group
reporting to the TEAM Executive Steering Committee. The Group is working
to capitalize on areas of synergy and resolve and simplify areas of
conflict between EPAct 2005, EO13423, MOU Guiding Principles, and LEED
criteria as well as the new Energy Independence and Security Act (ESIA)
2007.  

The TEAM Executive Steering Committee and HPSBWG have developed tools
and a guidance document to help sites evaluate and document all the
relevant issues in meeting the Guiding Principles of the expanded
EO13423 goals. Among them are a LEED EB (existing building) matrix
(Excel spreadsheet) that maps the LEED Criteria to the Five Guiding
Principles and an assessment verification form sites can use to evaluate
their assets and document results. The assessments will be conducted and
managed at the site level. The HPSBWG is currently beta testing these
tools at four major sites to fine tune before distributing to all the
site offices. The tools are geared to walk Facility and Infrastructure
personnel through the requirements for existing buildings and will also
help identify other areas relevant to the goals, such as sustainable
purchasing policies.

Question Barbara Matos (Treasury): Are these tools available for use by
other agencies?

Answer Thomas: Yes, but not until the beta testing has been completed at
four pilot sites and any necessary modifications are made. The tools
will be tested at four large DOE sites (one Office of Science site, one
Environmental Management site, and two National Nuclear Security
Administration sites).

Question Catherine Johnson (VA): How many questions are involved in your
tools? The Department of Navy developed an assessment tool with 40
questions, which are on the VA scorecard.

Answer Thomas: The assessment tool consists of 22 specific areas of
overlap between the LEED existing building criteria and the Guiding
Principles at this point.

Comment Tom McGeachen (Princeton Plasma Physics Laboratory): In working
toward LEED EB on a large building, PPPL is capitalizing on
opportunities such as water and energy conservation which are easier to
achieve than the new building (NB) criteria. Also PPPL met with the US
Green Building Council representatives and obtained permission to
achieve LEED credit for PPPL's recycling system even though the quantity
recycled cannot be identified by building.

Observation Thomas: The HPSNWG has and continues to meet with the U.S.
Green Building Council on other endeavors such as LEED criteria that
will mesh with the five guiding principles. For example, criteria for
75% day lighting of an existing building are practically impossible to
meet. Important is for each site to identify their existing portfolio to
establish a baseline by the end of FY2008. The U.S. Green Building
Council (USGBC) can give LEED credit for green site policies and
procedures.

Question Barbara Sugar (VA): Is LEED training available?

Answer Thomas: Training is available at the USGBC website
<http://www.usgbc.org/DisplayPage.aspx?CMSPageID=283> . LEED training
for existing buildings is not yet available.

**FAR Cases Update** -- Richard Langston (DOE -
<richard.langston@hq.doe.gov>)

Three of four FAR cases presently in process are final and have been
published:

-   2004-32 Biobased products -- This final rule amended the FAR to
    require that a procurement preference be afforded biobased products
    designated by the U.S. Department of Agriculture. The final rule was
    published on 7 November 2007 at page 63040 of Volume 72 of the
    Federal Register.

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-   2006-8 Energy -- The final rule implementing Section 104 of the
    Energy Policy Act of 2005 was issued on 23 November 2007. Section
    104 requires that all acquisitions of energy consuming products and
    all contracts that involve the furnishing of energy-consuming
    products require acquisition of ENERGY STAR® or Federal Energy
    Management Program (FEMP) designated products. The final rule is
    published at page 65868 of Volume 72 of the Federal Register.

-   2006-30 EPEAT -- On 26 December 2007, the Federal Acquisition
    Regulation (FAR) was amended to require use of the Electronic
    Products Environmental Assessment Tool (EPEAT) when acquiring
    personal computer products such as desktops, notebooks, and
    monitors. The Federal Register notice of the change to the Code of
    Federal Regulations is at page 73215 of Volume 72.

The fourth should be approved and published as final soon:

-   2005-39 Materials and Service in Construction -- The case clarifies
    that EPP applies to commodity and service contracts. Comments have
    been received on the draft of the final rule.

**EcoLogo Standard for Office Machines** -- Scot Case (TerraChoice -
scase@terrachoice.com)

Link to
[http://www.ecologo.org/common/assets/ccd-035%20office%20machines%20(jan%202008).pdf](http://www.ecologo.org/common/assets/ccd-035 office machines (jan 2008).pdf)

EcoLogo, North America's oldest environmental standard and certification
organization (and the second oldest in the world), has 120 different
standards and has certified over 7000 products as environmentally
preferable. It is the only North American program recognized by the
Global Ecolabeling Network as meeting the requirements of ISO. Founded
in 1988, EcoLogo requires certification, meaning an independent auditor
examines the product to determine if it meets the published EcoLogo
standard.

The EcoLogo photocopier standard, first issued in 1998 and updated in
January 2008, covers copiers, printers, fax machines, multi-function
devices, and mailing machines. The EcoLogo standard includes 17 criteria
including requirements for reduced air emissions during use,
restrictions on manufacturing with hazardous substances, design for
extended use, requirements to offer collection and recycling of toner
cartridges and other consumables, and paper saving and energy efficiency
requirements. The difference between EcoLogo and EPEAT is that EcoLogo
is a certification program and EPEAT is a self-declaration system with
random after market verification.

To find EcoLogo certified products go to
[www.Ecologo.org](../www.Ecologo.org).

.

Question Debbie (VA hospital in PA): Do EcoLogo products meet the
acquisition criteria for recycled content material?

Answer Scot: Yes, recycling features such as packaging material,
materials used in the production process, and end of life waste
diversion are included in the certification standards.

.

**EPEAT Update** -- Jeff Eagan (DOE-HQ -
[jeff.eagan@hq.doe.gov]{.underline})

Link to [http://www.epeat.net](http://www.epeat.net/)

Since Barbara Matos retired from the EPEAT advisory board, DOE has been
appointed to fill Barbara's pumps. Jeff thanked the sites for providing
their EPEAT procurement data. DOE in FY2007 purchased EPEAT more than
95% of the time meeting the EO13423 requirement 3 years in advance. For
questions about purchasing or reporting on electronic equipment, call
Jeff Eagan at 202-586-4598.

**EPEAT Standard for Imaging Equipment** -- Holly Elwood (EPA -
elwood.holly@epa.gov)

EPEAT successes to date are:

-   35 million EPEAT computer products were purchased within the first 6
    months of EPEAT's existence---12% of all desktops and laptops sold
    in the world during that period

-   7 of the largest sellers have EPEAT registered computer products;

-   Two FAR clauses include purchasing EPEAT products---one clause for
    purchases at the bronze or higher level and one clause for purchases
    at the silver or higher level

-   10 individual consumer products are EPEAT registered

The last bullet is particularly encouraging because it demonstrates that
EPEAT is crossing the bridge between being a required Federal
procurement initiative and being an elective choice for private
consumers.

EPEAT's next goal is to establish registration standards for imaging
equipment (printers, cell phones, copiers, fax machines, servers). A
scoping meeting on the standard is scheduled for 20-21 February 2008 in
San Francisco. A scoping meeting on the television component of the
standard is scheduled for 21 April in Washington, DC.

The EPEAT imaging standard will build on existing standards such as
EcoLogo's. The EPEAT team intends to work with the EcoLogo staff to
ensure EPEAT's standard harmonizes with the existing EcoLogo standard.
DOE sites should use the EcoLogo standard now when going out with
requests for proposal and writing contracts.

Side note: May 1, the Federal Electronics Challenge will have a
teleconference to discuss new standards. The contact is Cate Berard
(<berard.cate@epa.gov>).

**FY2007 DOE EPP Reporting Results** -- Don Lentzen

Link to <http://www.hss.doe.gov/pp/ap/sites2007.cfm>

Briefly, 62% of the \$52 million DOE spent on products in FY07 contained
recycled content material. Of the \$9 million spent on toner cartridges,
only 26% had recycled content. Successes were concrete of which 93% of
the purchases had fly ash, blast furnace slag, cenospheres. But for
consolidated paint, only 13% had recycled content.

-   Roofing materials -- only 15% had recycled content; remember
    biobased roofing sealant is also available

-   Office furniture -- 65% with recycled content

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-   Toner Cartridges -- over \$9 million and only 27% remanufactured

-   Retread tires for trucks -- 21% on retreads

Any time you can substitute a biobased product, please do so. That is
where we want to head.

**EPP Assistance is at Hand** -- Don Lentzen

Personnel from DOE's Office of Health, Safety, and Security (HS) are
funded to visit sites requesting assistance and/or training in a variety
of areas -- EPP is one of them. Contact Don Lentzen
(donald.lentzen@hq.doe.gov) if you would like a site visit or if he can
provide assistance through a telephone or email contact.

**EPP Tracking Tools \-- Site Questions and Discussion**

Acknowledging that tracking EPP activity can present some challenges,
Don asked the sites what issues they encounter and how have they
resolved them? (Sandra Cannon)

Tom McGeachen (PPPL) -- The most difficult issue for us is obtaining
office products data from our vendor. The vendor says it is very hard to
determine how many toner cartridges are purchased and what percentage of
them were remanufactured.

Gabe Adams (SPR) -- We have developed a toner cartridge database that is
printer based. It lists which printers use which cartridges thereby
making purchasing and tracking easier. If a remanufactured cartridge
model works well with a particular printer it becomes the default
purchase choice. In addition, we have a service contract with the vendor
who is responsible for supplying cartridges and tracking and reporting
purchases on a monthly basis.

Michael Raizen (DOE Procurement Analyst, Tel. 202-287-1512 ) reminded
everyone of the DOE  Blanket Purchase Agreement (BPA) listed below as an
instrument everyone in DOE (including contractors) should be using. 
Please see <http://management.energy.gov/1496.htm> for more
information. 

> RECYCLED TONER CARTRIDGES\
> Contract Number:  DE-AB01-07ME11867\
> Expiration Date:  06/30/2008\
> Contractor:  Veterans Imaging Products, Inc.\
> Type of Business:  Small, Service Disabled, Veteran-Owned\
> Contract Specialist:  Arness Harris\
> Telephone Number:  (202) 287-1601\
> E-Mail Address:  <arness.harris@hq.doe.gov>\
> \
> [Products/Services
> Provided](http://management.energy.gov/VeteransImagingWO.pdf)\
> For Ordering Information Contact:\
> Contractor POC:  Deena Luther\
> Contractor Telephone Number:  (866) 602-8259

It is Michael's understanding that Veterans Imaging Products, Inc. can
furnish complete data on purchases of their office supplies.

**Next Teleconference**

-   Date -- April 24, 2008

-   Potential topics for the next teleconference. Please share your
    ideas. Some suggested so far are

    -   Effect on EPP of Energy Security and Independence Act

    -   EPP Training Template for Use by DOE Sites

    -   Fleet products

    -   Energy/water efficient products

    -   Cafeteria Products (dishware)

    -   Construction: Insulation, paint, roofing sealant, water free
        urinals

    -   Other?

        **RESOURCE MATERIALS AND UPDATED EPP INFORMATION**

        **[NEWLY DESIGNATED RECYCLED PRODUCT AND NEW
        DEFINITION]{.underline}**

        **Begin Purchasing and Collecting Purchasing Data by September
        15, 2008**

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-   Fertilizer

-   Compost (new definition)

Web Info: http://www.epa.gov/epaoswer/non-hw/procure/products.htm

**[NEWLY DESIGNATED BIOBASED PRODUCTS]{.underline}**

**Begin Purchasing and Collecting Purchasing Data by March 16, 2007
except for those with asterisk, which will be effective November 20,
2007**

-   Lubricants, penetrating -- 68% biobased content by weight

-   Diesel fuel additives -- 90%

-   Urethane roof coating/sealant -- 20%

-   Hydraulic fluids for mobile equipment (tractors, etc.) -- 44%

-   \*Bedding, bed linens, towels (User Housing Facilities?) -- 12%

-   \*Water tank coating/sealant -- 59%

Web Info: http://www.biobased.oce.usda.gov/fb4p/PurchasingBiobased.aspx

**[SOURCES OF INFORMATION]{.underline}**

**DOE's "Environmentally Preferable Products Program" website for access
to the reporting site, annual report, teleconference agenda and minutes,
and sources of helpful information**

U.S. Department of Energy's RCRA 6002/Executive Order 13423 home page

http://www.hss.doe.gov/pp/epp/

**Environmentally Preferable Purchasing Executive Orders, Regulations,
Guidelines**

Office of the Federal Environmental Executive

[www.ofee.gov]{.underline}

**Buying Green**

FedCenter

http://www.fedcenter.gov/programs/buygreen/

**What Is Green Purchasing, Anyway?**

Office of Personnel Management

[www.golearn.gov]{.underline} (Free Catalog Section, then Legislatively
Mandated\...Topics)

**GENERAL PRODUCT INFORMATION**

**Environmentally Preferable Products**

U.S. Environmental Protection Agency

<http://yosemite1.epa.gov/oppt/eppstand2.nsf>

**Environmentally Preferable Products**

U.S. Department of Energy

http://www.hss.doe.gov/pp/epp/

**Alternative Fuels and Vehicles**

U.S. Department of Energy

[http://www.eere.energy.gov/vehiclesandfuels/epact/federal/]{.underline}

**Biobased Products**

U.S. Department of Agriculture

[http://www.biobased.oce.usda.gov/public/index.cfm]{.underline}

**Construction**

Whole Building Design Guide \-- Technical Guidance for Implementing the

Guiding Principles for Federal Leadership in High Performance and

Sustainable Buildings Memorandum of Understanding

[[http://www.wbdg.org/sustainablemou]{.underline}](http://www.wbdg.org/sustainablemou)

The Federal Green Construction Guide for Specifiers with more than

60 model green construction spec sections

[[http://fedgreenspecs.wbdg.org]{.underline}](http://fedgreenspecs.wbdg.org/)

**Energy/Water Efficient Products**

Federal Energy Management Program

<http://www.eere.energy.gov/femp/procurement/>

**Recycled Products and Suppliers**

U.S. Environmental Protection Agency Comprehensive Procurement
Guidelines

[http://www.epa.gov/epaoswer/non-hw/procure/index.htm]{.underline}

**Materials Exchange Products**

(especially chemicals, equipment, and hazardous materials) at other DOE
facilities

Log on with user name (erhquser) and password (erhqdoe)

DOE Complex Wide Materials Exchange

<http://wastenot.er.doe.gov/me/login.aspx>

**Substitutes for Ozone-Depleting Products**

U.S. Environmental Protection Agency

[http://www.epa.gov/ozone/snap/lists/index.html]{.underline}

**SPECIFIC PRODUCT CATEGORIES**

**Carpet**

**Contract Language and Standards/Guidelines**

U.S. Environmental Protection Agency

Select "carpet" at
<http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open>

California Carpet Standard

> http://www.documents.dgs.ca.gov/green/epp/standards.pdf

**Recycled Content Specifications and Suppliers**

U.S. Environmental Protection Agency

> [http://www.epa.gov/epaoswer/non-hw/procure/products/carpet.htm]{.underline}

**Suppliers Meeting California Carpet Standard**

> http://www.green.ca.gov/EPP/carpets.htm

**Cement/Concrete**

**Recycled Content Specifications and Suppliers**

U.S. Environmental Protection Agency

> [http://www.epa.gov/epaoswer/non-hw/procure/products/cement.htm]{.underline}

**Cleaning Products**

> **Contract Language and Standards/Guidelines**

U.S. Environmental Protection Agency

> Select "cleaning supplies" at
> [http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open]{.underline}

**Suppliers**

EcoLogo CCD 104 Hand Cleaners -- Industrial

http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=329

EcoLogo CCD 110 Cleaning and Degreasing Compounds

http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=335

EcoLogo CCD 115 Odor Control Additives

<http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=340>

EcoLogo CCD-146 Hard Surface Cleaners

<http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=371>

EcoLogo CCD-147 Floor Care Products

<http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=372>

EcoLogo CCD 148 Carpet and Upholstery Cleaners

http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=373

EcoLogo CCD 166 Disinfectants and Disinfectant Cleaners

http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=391

Green Seal GS-37 Industrial and Institutional Cleaners

> <http://www.greenseal.org/findaproduct/index.cfm#cleaners>

**Construction Materials and Products**

**Contract Language**

U.S. Department of Energy

> [http://www.hss.doe.gov/pp/epp/epspecs.html]{.underline} , see
> "Construction Services"

**Paint**

**Recycled Content Specifications and Suppliers**

U.S. Environmental Protection Agency

> [http://www.epa.gov/epaoswer/non-hw/procure/products/paint.htm]{.underline}

**Suppliers**

EcoLogo CCD-47 Surface Coatings (Paints, Stains, and Varnishes)

<http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=272>

EcoLogo CCD-48 Surface Coatings (Recycled)

http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=273

> Green Seal GS-43 Recycled Content Latex Paint
>
> http://www.greenseal.org/newsroom/GS-43_Recycled_Content_Latex_Paint.pdf

**Toner Cartridges**

> **Recycled Content Specifications and Suppliers**

EcoLogo CCD-039 Printing Cartridges Remanufactured

http://www.ecologo.org/en/seeourcriteria/details.asp?ccd_id=264

U.S. Environmental Protection Agency

> [http://www.epa.gov/epaoswer/non-hw/procure/products/toner.htm]{.underline}

**[DOWNLOAD AND RUN BEES 4.0 SOFTWARE]{.underline}**

BEES (Building for Environmental and Economic Sustainability) software
helps designers, builders, and product manufacturers identify the
environmental and economic performance of

building/construction products. Developed by the NIST (National
Institute of Standards and Technology) Green Buildings Program with
support from the U.S. EPA Environmentally Preferable Purchasing Program
and the HUD Partnership for Advancing Technology in Housing (PATH) the
tool is based on consensus standards and designed to be practical,
flexible, and transparent.

**Register for software at
[[http://www.bfrl.nist.gov/oae/software/bees/registration.html]{.underline}](http://www.bfrl.nist.gov/oae/software/bees/registration.html)
(no cost involved):**

-   Fill out registration form

-   Click submit

    **To install BEES 4.0:**

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-   Download bees30dzip.exe, a 14.6 MB self-extracting file. (If
    prompted during the download, choose to save the file).

-   From Windows Explorer, double click on bees30dzip.exe to start the
    self- extraction process.

-   When prompted, choose a folder to unzip the file to and click Unzip.

-   Using Windows Explorer, go to the folder you specified in Step 3,
    double click on Setup.exe and follow the directions on the screen.
    You will need to choose a folder in which to install BEES 3.0d. This
    folder must be different from the one you specified in Step 3.

    **To run BEES 3.0d:**

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-   Select Start-\>Programs-\>BEES-\>BEES 3.0d

    **OR**

-   Go to "My Computer" or wherever you can see all folders and files on
    your computer. Do not try to open the BEES exe file from a software
    application, such as Word.

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-   Go to where you stored the BEES files (probably in a folder labeled
    "BEES")

-   Open the BEES30d.exe file

-   Go to "Analysis" at top of window

-   Go to "Define Parameters"