**Archive Workshop on Ingest, Identification, and Certification
Standards (AWIICS)**

(A part of the ISO Archiving Workshop Series)

**1. Identification of Proposed or Existing Effort**

1.1 Title

Standard Methodology for Data Producer -Archive Interactions

1.2 Contributor(s)

Mike Martin - JPL

1.3 Description of Effort

Base document is \"The Archive Ingest Process\" by Mike Martin

1.4 Justification

-   Support development of training materials for data producers

-   Encourage standardization of archive submission information

-   Identifies the respective players and their roles to improve
    efficiency of interactions

-   Increase awareness of existing standards for ingest process

-   Identify resources that archives should provide to support the
    ingestion process

-   Identify resources that data producers need to submit to an archive

-   Facilitate prediction of usage patterns and improve archive planning
    of storage requirements

-   Improve ability of archives to evaluate whether proposed submission
    is a good candidate for archiving

-   Highlights the role that archivists need to be involved early in the
    data production process

-   Allows the archive to be viewed more as an \'editor\' to promote
    maximally usable products

-   Building a foundation for good archiving practices

-   Provides a framework for supporting a certification process in the
    ingest area

-   Allows the early assessment of possible trouble points, such as
    unacceptable formats

-   Clarifies a division of responsibility between data producer and
    archive and channels of communication

-   Maximize the quality of data arriving at the archive

-   Improve the long term preservability of the data at the archive

-   Provides some potential cost savings by increasing efficiency

1.5 Definitions of Concepts and Special Terms

OAIS Archive encompasses digital libraries

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**2. Scope of Proposed Effort**

2.1 Recommended Scope

-   Applicable to all OAIS archives, including libraries

-   Identifies roles and responsibilities

-   May identify appropriate standards, certainly as examples

-   No restriction of the types and quantities of data involved

2.2 Existing Practice

Related documents:

-   \"Planetary Data System Workbook\" and related standards (Mike
    Martin)

-   \"NCDC Guidelines for Archiving of Satellite Data\" ( Geoffrey
    Goodrum)

-   Others to be provided by

-   Warren Murphy/U of Alabama

-   Bruce Ambacher/NARA

-   Brian Lavoie/OCLC

-   Library of Congress - Oya Rieger

-   Charles Early

2.3 Expected Stability of Proposed Product with Respect to Current and
Potential Technological Advances

High

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**3.0 Standardization Effort**

3.1 Recommended Program of Work

(Not Developed)

3.2 Resources - Individuals and Organizations Competent in Subject
Matter

The following individuals expressed an interest in supporting the work:

Mike Martin - JPL

Don Sawyer - NASA/GSFC

Charles Luciano - StorageTek

Helen Wu - Raytheon - GSFC DAAC

Warren Murphy - U of Alabama

Tim Smith - USGS

Geoffrey Goodrum - NCDC

Brian Lavoie - OCLC

Oya Rieger - Cornell

Library of Congress

Jeff Arnfield/NCDC

John Stegenga - National Library of Canada

It was recommended that we also contact NISO / Pat Harris

3.3 Recommended Standards Development Organization (Existing or New)

International organization such as CCSDS/ISO TC20;

Also talk to NISO

3.4 Anticipated Frequency and Duration of Meetings

Approximately every 3 to 4 months in US, every 6 months internationally

3.5 Target Date for Initial Public Review

(Not developed)

3.6 Estimated Useful Life of Standard

Indefinite - but may be updated with experience /usage

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**4. Implementation Impacts**

4.1 Impact on Existing User Practices and Investments

Evolving standard would be worked into the practices of existing
archives over time and is expected to be adopted by all OAIS type
archives. Would support ISO 9000 quality assurance efforts.

4.2 Impact on Supplier Products and Support

Might spawn a new industry supporting digital data archiving processes

4.3 Techniques and Costs for Conformity Assessment

(Not Developed)

4.4 Legal Considerations

None apparent

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**5. Closely Related Standards Activities**

5.1 Existing Standards

OAIS Reference Model - ISO TC 20/SC 13

5.2 U.S. Standards Development (SDO) Organizations Projects

ISO TC 20/SC 13 - Space data and information systems

Check with NISO and ISO TC 46

5.3 Other Related International Standards Development Projects

Not Known

5.4 Recommendations for Close Liaison

(Not Developed)

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