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TABLE OF CONTENTS

Page

CHAPTER 1. INTRODUCTION TO THE CHSP

1.1 BACKGROUND 1-1

1.2 PROGRAM OVERVIEW 1-2

1.3 PROCESS OVERVIEW 1-4

1.4 HANDBOOK APPLICABILITY AND ORGANIZATION 1-5

1.5 OTHER REFERENCES 1-6

CHAPTER 2. KEY PROGRAM COMPONENTS

2.1 OVERVIEW 2-1

2.2 KEY DEFINITIONS 2-1

2.3 OVERVIEW OF SERVICES COORDINATION UNDER

THE CHSP 2-4

2.4 FUNCTIONS OF A SERVICE COORDINATOR UNDER

THE CHSP 2-5

2.5 SERVICE COORDINATOR AND AIDE QUALIFICATIONS 2-7

2.6 PARTICIPANT ELIGIBILITY 2-8

2.7 PARTICIPANT ADMISSIONS AND TERMINATION

PROCEDURES 2-9

2.8 THE PROFESSIONAL ASSESSMENT COMMITTEE (PAC) 2-11

2.9 PAC OPERATING PROCEDURES 2-13

2.10 PROCEDURAL RIGHTS OF APPLICANTS AND

PARTICIPANTS 2-14

2.11 RESOURCES IN THE COMMUNITY FOR EVALUATIONS 2-15

2.12 ELIGIBLE SUPPORTIVE SERVICES 2-15

2.13 PROGRAM PARTICIPANT FEES 2-20

2.14 COST SHARING 2-24

2.15 ELIGIBLE MATCHING FUNDS 2-26

2.16 PROGRAM COSTS 2-30

2.17 OTHER FEDERAL REQUIREMENTS 2-31

CHAPTER 3. APPLICATION AND SELECTION PROCEDURES

RESERVED

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CHAPTER 4. PROGRAM IMPLEMENTATION AND OPERATION

4.1 OVERVIEW 4-1

4.2 DESIGNATION OF THE GTR/GTM 4-1

4.3 EXECUTION OF THE GRANT ASSISTANCE AWARD 4-2

4.4 START-UP CONFERENCE 4-3

4.5 INITIAL GRANTEE ADMINISTRATIVE PROCEDURES 4-4

4.6 INITIAL HUD/RHS ADMINISTRATIVE PROCEDURES 4-8

4.7 REQUESTS FOR REIMBURSEMENT (Form HUD-90198) 4-10

4.8 FINANCIAL STATUS REPORT (SF-269) 4-11

4.9 GRANTEE/OWNER ANNUAL REPORT (Form HUD-90006) 4-13

CHAPTER 5. USING LOCCS/VRS

5.1 OVERVIEW 5-1

5.2 GRANTEE DRAWDOWN OF FUNDS 5-1

5.3 GRANTEE QUERIES 5-3

5.4 GTR/GTM USE OF LOCCS/BLI 5-4

5.5 MONITORING OF GRANTEE LOCCS/BLI ACTIVITY 5-6

5.6 CHSP GRANTS FUNDED UNDER RHS 5-10

5.7 ASSISTANCE WITH LOCCS/BLI 5-11

5.8 GRANTEE NOT DRAWING DOWN FUNDS 5-11

CHAPTER 6. ON-SITE MONITORING

6.1 OVERVIEW 6-1

6.2 MONITORING GOALS 6-1

6.3 IDENTIFYING GRANTEES FOR MONITORING 6-2

6.4 COMPLIANCE AREAS 6-3

6.5 THE ON-SITE VISIT 6-5

6.6 MONITORING REPORT 6-6

6.7 SANCTIONS FOR NON-COMPLIANCE 6-11

CHAPTER 7. CHSP GRANT AMENDMENTS AND EXTENSIONS

7.1 OVERVIEW 7-1

Section 1: Grant Amendments

7.2 TYPES OF GRANT AMENDMENTS 7-1

7.3 GRANTEE REQUESTS 7-1

7.4 HUD AND RHS PROCESSING 7-2

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Section 2: Grant Extensions

7.5 TYPES OF GRANT EXTENSIONS 7-3

7.6 EXTENSIONS OF GRANTS FUNDED UNDER THE 1978 ACT 7-3

7.7 GRANTS INITIALLY FUNDED IN FISCAL YEAR

1993 OR LATER 7-5

CHAPTER 8. CHSP GRANT CLOSE-OUTS AND TERMINATIONS

8.1 OVERVIEW 8-1

Section 1: Grant Close-Outs

8.2 INITIATING THE CLOSE-OUT PROCESS 8-1

8.3 GRANTEE REQUIRED ADMINISTRATIVE ACTIONS 8-1

8.4 HUD/RHS ADMINISTRATIVE ACTIONS 8-2

8.5 AUDIT REQUIREMENTS 8-4

8.6 FILE RETENTION 8-5

Section 2. Terminations

8.7 VOLUNTARY WITHDRAWALS BEFORE EXECUTION

OF INITIAL GRANT AWARD 8-5

8.8 VOLUNTARY WITHDRAWALS AFTER EXECUTION OF

THE GRANT AWARD 8-6

8.9 HUD-DIRECTED TERMINATION 8-6

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LIST OF APPENDICES

Appendix 1 Section 802 National Affordable Housing Act

Appendix 2 CHSP Common Rule at 24 CFR Section 700.1 00 and 7

CFR Section 1944.251

Appendix 3 Sample Appeals Procedure

Appendix 4 Notice of GTR/GTM Designation (sample memorandum

format)

\* Appendix 5 Funds Reservation and Contract Authority (Form

HUD-718)

\* Appendix 6 Grant Assistance Award/Amendment (Form HUD-1044

and Instructions for Amendment)

Appendix 7 Grant Award Format

Appendix 8 Direct Deposit Form (SF-1199A and Instructions)

\*\* Appendix 9 LOCCS VRS Access Authorization (Form HUD-27054 and

Instructions)

Appendix 10 CHSP Grantee Review (Form HUD-90003)

Appendix 11 LOCCS Access Authorization Security Form for HUD

Staff (Form HUD-27054-A and Instructions)

Appendix 12 LOCCS/VRS CHSP Payment Voucher (Form HUD-90198)

Appendix 13 Financial Status Report (SF-269 and Instructions)

Appendix 14 CHSP Annual Reporting Form (Form HUD-90006)

Appendix 15 Summary Budget, Grantees Funded Under the 1978 Act

(Form HUD-91180-B)

Appendix 16 Summary Budget (Form HUD-91180)

Appendix 17 Summary Budget 5-Year Projection (HUD-91179)

Appendix 18 Annual Program Budget (Form HUD-91178-A)

\* Appendix 19 Final GTR Performance Assessment for Assistance

Agreements (Form HUD-24016)

Appendix 20 Records Disposition Schedule 3: Administrative

Records

Appendix 21 HUD Fair Housing Regulations (24 CFR Part 100-24

CFR Part 14 et al.)

Appendix 22 Nondiscrimination and Equal Opportunity in Housing

Under Executive Order 11063 (24 CFR Part 107)

Appendix 23 Fair Housing Advertising and Poster Guidelines (24

CFR Parts 109 and 110)

Appendix 24 Nondiscrimination In Federally Assisted Programs

in HUD (24 CFR Part 1)

Appendix 25 Nondiscrimination on the Basis of Age in Federally

Assisted Programs and Activities in HUD (24 CFR

Part 146)

Appendix 26 Nondiscrimination on the Basis of Handicap in

Federally Assisted Programs and Activities in HUD

(24 CFR Part 8)

Appendix 27 Affirmative Fair Housing Marketing Requirements

(24 CFR Part 200)

Fair Housing Marketing Compliance Procedures (24

CFR Part 108)

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\* HUD STAFF: FORMS ARE AVAILABLE IN THEIR ELECTRONIC FORMAT ON THE

LAN: SEE LAN MAIN MENU; OFFICE SYSTEMS ITEM E \"HUD FORMS\". NOTE

THAT SINCE HUD FORM 27054-A IS AVAILABLE ON THE LAN, IT IS NOT

PRINTED OR STOCKED BY HEADQUARTERS.

\*\* VRS USERS: HUD FORM 27054 IS AVAILABLE FROM ALL HUD FIELD OFFICES

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