+----+----------------------------------------------+-----------------+
| #  |                                              |                 |
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+====+==============================================+=================+
|    |                                              |                 |
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| #  |                                              |                 |
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| #  |                                              | ## DISPOSAL     |
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+----+----------------------------------------------+-----------------+
| *  | ##  DESCRIPTION OF RECORDS                   | **AUTHORITY**   |
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| th |                                              |                 |
| is |                                              |                 |
| r  |                                              |                 |
| ec |                                              |                 |
| or |                                              |                 |
| ds |                                              |                 |
| r  |                                              |                 |
| et |                                              |                 |
| en |                                              |                 |
| ti |                                              |                 |
| on |                                              |                 |
| /d |                                              |                 |
| is |                                              |                 |
| po |                                              |                 |
| si |                                              |                 |
| ti |                                              |                 |
| on |                                              |                 |
| sc |                                              |                 |
| he |                                              |                 |
| du |                                              |                 |
| le |                                              |                 |
| th |                                              |                 |
| at |                                              |                 |
| a  |                                              |                 |
| re |                                              |                 |
| de |                                              |                 |
| si |                                              |                 |
| gn |                                              |                 |
| at |                                              |                 |
| ed |                                              |                 |
| as |                                              |                 |
| p  |                                              |                 |
| er |                                              |                 |
| ma |                                              |                 |
| ne |                                              |                 |
| nt |                                              |                 |
| a  |                                              |                 |
| nd |                                              |                 |
| th |                                              |                 |
| at |                                              |                 |
| p  |                                              |                 |
| re |                                              |                 |
| da |                                              |                 |
| te |                                              |                 |
| t  |                                              |                 |
| he |                                              |                 |
| d  |                                              |                 |
| at |                                              |                 |
| es |                                              |                 |
| li |                                              |                 |
| st |                                              |                 |
| ed |                                              |                 |
| in |                                              |                 |
| th |                                              |                 |
| is |                                              |                 |
| sc |                                              |                 |
| he |                                              |                 |
| du |                                              |                 |
| le |                                              |                 |
| mu |                                              |                 |
| st |                                              |                 |
| be |                                              |                 |
| t  |                                              |                 |
| ra |                                              |                 |
| ns |                                              |                 |
| fe |                                              |                 |
| rr |                                              |                 |
| ed |                                              |                 |
| to |                                              |                 |
| t  |                                              |                 |
| he |                                              |                 |
| Na |                                              |                 |
| ti |                                              |                 |
| on |                                              |                 |
| al |                                              |                 |
| Ar |                                              |                 |
| ch |                                              |                 |
| iv |                                              |                 |
| es |                                              |                 |
| a  |                                              |                 |
| nd |                                              |                 |
| R  |                                              |                 |
| ec |                                              |                 |
| or |                                              |                 |
| ds |                                              |                 |
| Ad |                                              |                 |
| mi |                                              |                 |
| ni |                                              |                 |
| st |                                              |                 |
| ra |                                              |                 |
| ti |                                              |                 |
| on |                                              |                 |
| (N |                                              |                 |
| AR |                                              |                 |
| A) |                                              |                 |
| i  |                                              |                 |
| mm |                                              |                 |
| ed |                                              |                 |
| ia |                                              |                 |
| te |                                              |                 |
| ly |                                              |                 |
| up |                                              |                 |
| on |                                              |                 |
| ap |                                              |                 |
| pr |                                              |                 |
| ov |                                              |                 |
| al |                                              |                 |
| of |                                              |                 |
| th |                                              |                 |
| is |                                              |                 |
| s  |                                              |                 |
| ch |                                              |                 |
| ed |                                              |                 |
| ul |                                              |                 |
| e. |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | ### AUDIO RECORDS                            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Audio Cassettes.** Digital and analog      |                 |
| 1. | formats of audio recordings of speeches,     |                 |
| ** | press conferences, and other media events    |                 |
|    | involving high-level Department of Education |                 |
|    | officials.                                   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** PERMANENT.    | ED/RDS, Part 2, |
|    | Cut off at end of calendar year. Transfer    | Item 1          |
|    | all cassettes (original or earliest          |                 |
|    | generation and a subsequent generation copy  | (N1-441-96-2,   |
|    | for reference, if one exists \[36 CFR        | Item 1)         |
|    | 1228.184(c)\]) for the time period covering  |                 |
|    | the length of service of each Secretary of   |                 |
|    | Education to NARA one year after incumbent   |                 |
|    | Secretary leaves office.                     |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Radio News Feeds.**                        |                 |
| 2. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  Analog -- Aug. 1990 -- Sept. 30, 1995    |                 |
+----+----------------------------------------------+-----------------+
|    | b.  Digital -- Oct. 1, 1995 -- Present       |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 2, |
|    | Cut off at end of calendar year. Destroy     | Item 2          |
|    | when no longer needed for reference or two   |                 |
|    | years after Secretary leaves office,         | (N1-441-96-2,   |
|    | whichever is later.                          | Item 2)         |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **News Scripts.** Filed by month and date    |                 |
| 3. | back to August 1990.                         |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 2, |
|    | Cut off at end of calendar year. Destroy     | Item 3          |
|    | when no longer needed for reference or two   |                 |
|    | years after incumbent Secretary leaves       | (N1-441-96-2,   |
|    | office, whichever is later.                  | Item 3)         |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | ##### MOTION PICTURE RECORDS                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Recordings of High Level Officials.**      |                 |
| 4. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Videotapes of interviews of high level  |                 |
|    |     officials on various news programs, not  |                 |
|    |     produced by the Department]{.underline}. |                 |
|    |     (Copyright restrictions.)                |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 2, |
|    | > Cut off at end of calendar year. Transfer  | Item 4a         |
|    | > the original or earliest generation and    |                 |
|    | > one duplicate copy \[36 CFR                | (N1-441-96-2,   |
|    | > 1228.184(d)(1)\] for the time period       | Item 12a)       |
|    | > covering the length of service of each     |                 |
|    | > Secretary of Education to NARA one year    |                 |
|    | > after incumbent Secretary leaves office.   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Professional format video tapes of      |                 |
|    |     activities of high level officials,      |                 |
|    |     produced by or contracted to be produced |                 |
|    |     for the Department]{.underline}.         |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 2, |
|    | > Cut off at end of calendar year. Transfer  | Item 4b         |
|    | > the original or earliest generation and    |                 |
|    | > one duplicate copy \[36 CFR                | (N1-441-96-2,   |
|    | > 1228.184(d)(1)\] for the time period       | Item 12b)       |
|    | > covering the length of service of each     |                 |
|    | > Secretary of Education to NARA one year    |                 |
|    | > after incumbent Secretary leaves office.   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Training Films / Videos.** General         |                 |
| 5. | performance review evaluation process and    |                 |
| ** | professional development.                    |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 2, |
|    | Destroy when no longer needed for reference. | Item 5          |
|    |                                              |                 |
|    |                                              | (N1-441-96-2,   |
|    |                                              | Item 13)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Films Produced under Grants and Submitted  |                 |
| 6. | to the Department.**                         |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | #####                                        |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}**: PERMANENT.    | ED/RDS, Part 2, |
|    | Transfer to Archives when 10 years old.      | Item 6          |
|    |                                              |                 |
|    |                                              | (NC-12-75-1,    |
|    |                                              | Item 23)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | ##### STILL PICTURE RECORDS                  |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Photographic Prints, Negatives, and        |                 |
| 7. | Contact Sheets.**                            |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Central file, black-and-white negatives |                 |
|    |     and corresponding contact                |                 |
|    |     sheets]{.underline} relating to the      |                 |
|    |     Secretary, Deputy Secretary, Under       |                 |
|    |     Secretary, Assistant Secretaries, and    |                 |
|    |     other top-level Department officials;    |                 |
|    |     confirmation hearings, press             |                 |
|    |     conferences, program launchings, VIP     |                 |
|    |     visits, and other mission-related        |                 |
|    |     Department events; and program           |                 |
|    |     implementation, educational facilities,  |                 |
|    |     and classroom activities in the field.   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > Date span: 1981 to present.                |                 |
|    | >                                            |                 |
|    | > On hand: ca. 10,000 images, or 1.5 cf.     |                 |
|    | >                                            |                 |
|    | > Annual accumulation: ca. 4,000 images, or  |                 |
|    | > less than 1 cf.                            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 2, |
|    | > Transfer all materials generated before    | Item 7a         |
|    | > January 20, 1993, to NARA upon approval of |                 |
|    | > this schedule. Thereafter, transfer        | (N1-441-96-2,   |
|    | > original negatives and contact sheets for  | Item 14a)       |
|    | > the period covering the length of service  |                 |
|    | > of each Secretary of Education to NARA one |                 |
|    | > year after incumbent Secretary leaves      |                 |
|    | > office.                                    |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Central file color negatives and        |                 |
|    |     corresponding contact                    |                 |
|    |     sheets]{.underline} relating to the      |                 |
|    |     Secretary, Deputy Secretary, Under       |                 |
|    |     Secretary, Assistant Secretaries, and    |                 |
|    |     other top-level Department officials;    |                 |
|    |     confirmation hearings, press             |                 |
|    |     conferences, program launchings, VIP     |                 |
|    |     visits, and other mission-related        |                 |
|    |     Department events; and program           |                 |
|    |     implementation, educational facilities,  |                 |
|    |     and classroom activities in the field.   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > Date span: 1981 to present.                |                 |
|    | >                                            |                 |
|    | > On hand: ca. 70,000 images, or 10.5 cf.    |                 |
|    | >                                            |                 |
|    | > Annual accumulation: ca. 8,000 images, or  |                 |
|    | > 1 cf.                                      |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 2, |
|    | > Transfer all materials generated before    | Item 7b         |
|    | > January 20, 1993, to NARA upon approval of |                 |
|    | > this schedule. Thereafter, transfer        | (N1-441-96-2,   |
|    | > original negatives and contact sheets,     | Item 14b)       |
|    | > along with a duplicate negative if         |                 |
|    | > available for each item, for the period    |                 |
|    | > covering the length of service of each     |                 |
|    | > Secretary of Education, to NARA one year   |                 |
|    | > after incumbent Secretary leaves office.   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | c.  [Central file prints, black-and-white    |                 |
|    |     and color]{.underline}, relating to the  |                 |
|    |     Secretary, Deputy Secretary, Under       |                 |
|    |     Secretary, Assistant Secretaries, and    |                 |
|    |     other top-level Department officials;    |                 |
|    |     confirmation hearings, press             |                 |
|    |     conferences, program launchings, VIP     |                 |
|    |     visits, and other mission-related        |                 |
|    |     Department events; and program           |                 |
|    |     implementation, educational facilities,  |                 |
|    |     and classroom activities in the field.   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > Date span: 1981 to present.                |                 |
|    | >                                            |                 |
|    | > On hand: ca. 10,000 images (mostly         |                 |
|    | > 3.5\"x5\"), or ca. 3 cf.                   |                 |
|    | >                                            |                 |
|    | > Annual accumulation: ca. 2,000 images, or  |                 |
|    | > less than 1 cf.                            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 2, |
|    | > Transfer all materials generated before    | Item 7c         |
|    | > January 20, 1993, to NARA upon approval of |                 |
|    | > this schedule. Thereafter, transfer all    | (N1-441-96-2,   |
|    | > prints, for the period covering the length | Item 14c)       |
|    | > of service of each Secretary of Education, |                 |
|    | > to NARA one year after incumbent Secretary |                 |
|    | > leaves office.                             |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | d.  [Central file prints, negatives, and     |                 |
|    |     contact sheets relating to routine       |                 |
|    |     subjects]{.underline}, including         |                 |
|    |     portraits of low-level Department staff  |                 |
|    |     and coverages of employee awards events, |                 |
|    |     retirement ceremonies, and training      |                 |
|    |     classes, campaigns, or commemorations    |                 |
|    |     (e.g. CFC campaigns, blood drives,       |                 |
|    |     ethnic or women's history month events,  |                 |
|    |     etc.) common to most Government          |                 |
|    |     agencies, 1981 to present.               |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 2, |
|    | > Destroy when no longer needed for agency   | Item 7d         |
|    | > purposes.                                  |                 |
|    |                                              | (N1-441-96-2,   |
|    |                                              | Item 14d)       |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | e.  [Assignment log]{.underline} documenting |                 |
|    |     central file coverages, 1981 to present. |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 2, |
|    | > Transfer written or printed log pages to   | Item 7e         |
|    | > NARA with corresponding photographic       |                 |
|    | > blocks from 1a, 1b, and 1c. Also transfer  | (N1-441-96-2,   |
|    | > electronic versions of pages, if           | Item 14e)       |
|    | > available, in format readable by NARA.     |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | f.  [Select file prints]{.underline},        |                 |
|    |     black-and-white and color, of leading    |                 |
|    |     Department officials, major events, and  |                 |
|    |     classroom activities, compiled for       |                 |
|    |     agency and public reference needs.       |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > Date span: 1981 to present.                |                 |
|    | >                                            |                 |
|    | > On hand: ca. 1,500 prints (mostly 5\" x    |                 |
|    | > 7\" and 8\" x 10\"), or 3 cf.              |                 |
|    | >                                            |                 |
|    | > Annual accumulation: ca. 200 prints, or    |                 |
|    | > less than 1 cf.                            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 2, |
|    | > Transfer all pre-1989 prints, annotated at | Item 7f         |
|    | > least with assignment log numbers and      |                 |
|    | > negative numbers, to NARA upon approval of | (N1-441-96-2,   |
|    | > this schedule. Thereafter, cut off         | Item 14f)       |
|    | > similarly-annotated prints in 8 year       |                 |
|    | > blocks, and transfer each block 6 years    |                 |
|    | > after cut off point.                       |                 |
+----+----------------------------------------------+-----------------+
|    | #####                                        |                 |
+----+----------------------------------------------+-----------------+
|    | #####                                        |                 |
+----+----------------------------------------------+-----------------+
|    | ##### VIDEO RECORDINGS                       |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Programs Produced under Grant that are     |                 |
| 8. | Submitted to the Department.**               |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** PERMANENT.    | ED/RDS, Part 2, |
|    | Transfer to the Archives when 10 years old.  | Item 8          |
|    |                                              |                 |
|    |                                              | > (NC-12-75-1,  |
|    |                                              | > Item 23)      |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+