**REQUEST FOR TASK ORDER (TO) PROPOSALS**

**TASK DESCRIPTION: LOGISTICAL SUPPORT FOR THE NATIONAL EYE INSTITUTE'S
SCIENTIFIC DIRECTOR'S REVIEW**

**A. Background**

At NIH, each Institute's Scientific Director (SD) \[i.e., the Director
of the Institute's Intramural Research Program (IRP)\] is formally
reviewed about every five years. The review is conducted through an ad
hoc committee of the IC's Advisory Council or Board.

The National Eye Institute (NEI) plans to review Dr. Sheldon Miller in
his role as Scientific Director, a position he has held since July 1,
2002, and has asked Dr. Juan Korenbrot, a current National Advisory Eye
Council member, to chair the committee.

The review should not focus on specific scientific and programmatic
aspects of the NEI IRP per se (e.g., strengths and weaknesses), but
rather on Dr. Miller's leadership skills, management style, and
accomplishments. The NEI is seeking feedback on Dr. Miller's overall
performance, including, but not necessarily limited to, his scientific
vision and administrative skills, relationships and interactions with
intramural scientists, oversight of regular scientific reviews of NEI
investigators, quality of training and mentoring, oversight of monetary
and other resources, contributions to and relationships with other
components of the NEI and the broader NIH intramural program, and
success in assuring diversity, fair treatment, and career advancement of
researchers within the NEI IRP.

The guidelines for this review are outlined at the following NIH website
titled, "Guidelines for the Review of Scientific Directors":
[**http://www1.od.nih.gov/oir/sourcebook/sci-review/sd-review.htm**](http://www1.od.nih.gov/oir/sourcebook/sci-review/sd-review.htm)

**B. Statement of Work**

The purpose of this task is to provide logistical support and management
for the Scientific Director's Review being organized by the National Eye
Institute on April 17-18, 2008, at a location to be determined. The
meeting will be 2 days with 5 reviewers and approximately 27
participants who will be interviewed. The following is a description of
the tasks the contractor will perform in support of this conference.

1.  Develop a planning timeline, plotting all deadlines for the
    logistical planning of the meeting.

2.  Research site/location for dinner on April 17, 2008. Include one
    site visit, if needed. To be confirmed at a later date.

3.  Food and beverage items to be covered include: lunch, one afternoon
    snack, and one dinner for April 17, 2008 and breakfast, one morning
    snack, lunch, and one afternoon snack for April 18, 2008.

4.  Provide logistical support for the supported attendees (to include
    travel and hotel arrangements, signing contracts with hotel and
    other vendors, and providing support for audiovisual needs, if
    requested). The NEI will support approximately 5 individuals
    (List A) who will be provided reimbursement for all travel and per
    diem expenses allowed by the Government travel regulations (\$201
    for lodging and \$64 per diem) for this 2 day meeting. List A
    attendees will be reimbursed for all of their expenses and the
    scientific reviewers will also receive a \$200 honorarium.

5.  Process and issue payment for all meeting expenses including: food
    and beverage, including travel and honorarium for up to 5 supported
    attendees, and other items as determined necessary with the approval
    of the Task Leader.

6.  Mail all meeting materials to participating members. Communication
    by email is recommended.

7.  Handle inquiries and dissemination of information packets. The
    contractor must be able to maintain a computerized tracking system
    containing all pertinent information on the reviewers.

8.  Prepare and mail confirmation letters and emails.

9.  Provide one staff member to assist with logistics.

10. Prepare progress and financial reports on a weekly basis until the
    conference date. Report shall cover expenses from meeting planning
    and production. Provide an itemized list of expenses. Any items over
    or under budget shall be discussed with NEI.

11. Prepare and submit to the NEI, within 10 working days following the
    conclusion of the conference, a final report listing a detailed
    description of all services provided and problems experienced.

12. Prepare and submit, within 10 working days following the meeting, a
    final financial report.

    The NEI will be responsible for developing the review agenda.

Task Leader

Cindy Best

Program Specialist

National Eye Institute

National Institutes of Health

31 Center Drive MSC 2510

Bldg 31, Room 6A03

Bethesda, MD 20892-2510

301-496-2234

FAX 301-496-9970

Deliverables:

-   Research and book sleeping rooms;

-   Sign all hotel and vendor contracts;

-   Develop and maintain a timeline;

-   Select and supervise all food and beverage arrangements;

-   Make all supported attendees travel arrangements (5 attendees);

-   Prepare a final financial and registration report;

-   Update mailing list based on changes submitted prior to and after
    meeting;

-   Provide itemized list of expenses and / or invoices with the monthly
    invoice.