Section B:

Organization of the DFTO

![](media/image1.wmf){width="1.988888888888889in"
height="0.7333333333333333in"}

DFTO Structure

-   Deployed as part of the Emergency Response Team (ERT).

-   May be part of the Finance/Administration or the Planning Sections
    of the ERT.

-   The Training Unit Leader may report to the Finance/Administration
    Section Chief (Comptroller) or the Planning Section Chief.

-   The FCO has the discretion to move the DFTO within the
    organizational structure.

**Position Task Books** (PTB) have been developed for the DFTO Training
Unit Leader, Training Specialist, and Training Technician. These
documents are at the end of this Section.

The following chart illustrates the relationships among all the key
players within the DFTO.

![](media/image2.wmf)

+-----------------------------------------------------------------------+
| National Cadre Manager Roles and Responsibilities                     |
+=======================================================================+
| Overall Responsibility                                                |
|                                                                       |
| The National Cadre Manager is responsible for the overall management  |
| of the DFTO during disasters and in non-disaster time.                |
| [Note:]{.underline} The National Cadre Manager may occasionally act   |
| as the Training Unit Leader when regional assets are unavailable for  |
| deployment or in the case that the ERT-N (Emergency Response Team -   |
| National) is deployed.                                                |
|                                                                       |
| Disaster-Related Duties                                               |
|                                                                       |
| -   Assess disaster training requirements with the RTM and/or         |
|     Regional Office Management.                                       |
|                                                                       |
| -   Coordinate with the RTM, and/or Training Unit Leader, and program |
|     liaisons to ensure that appropriate staffing resources are        |
|     deployed and disaster field training requirements are met.        |
|                                                                       |
| -   Coordinate with the RTM and program managers to ensure support of |
|     the disaster operation.                                           |
|                                                                       |
|     Program Maintenance Duties                                        |
|                                                                       |
| ```{=html}                                                            |
| <!-- -->                                                              |
| ```                                                                   |
| -   Recruit, hire, and manage a cadre of national Disaster Assistance |
|     Employees.                                                        |
|                                                                       |
| -   Assign job titles, proficiency levels, and specialty skills       |
|     information for all national DFTO cadre members.                  |
|                                                                       |
| -   Develop, administer, and implement training programs for all team |
|     members.                                                          |
|                                                                       |
| -   Update DFTO training materials to reflect Agency changes in       |
|     policies, procedures, and regulations.                            |
|                                                                       |
| -   Oversee the development and distribution of the field training    |
|     curriculum and disaster training plans.                           |
|                                                                       |
| -   Coordinate with program/function managers to identify any changes |
|     in policies, procedures, regulations, and standard operating      |
|     procedures affecting the training curriculum.                     |
|                                                                       |
| -   Ensure that the RTM are informed of changes in policies,          |
|     procedures, and regulations that affect established disaster      |
|     training plans.                                                   |
|                                                                       |
| -   Maintain a database of all DFTO training delivered and analyzing  |
|     data to track and report DFTO accomplishments.                    |
|                                                                       |
| -   Analyze post-disaster report recommendations related to field     |
|     training and take action to correct identified problems with      |
|     field training plans, curriculum, and training materials.         |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| Regional Training Unit Leader Roles and Responsibilities              |
+=======================================================================+
| Overall Responsibility                                                |
|                                                                       |
| The RTM coordinates the management of the DFTO at the regional level. |
| The RTM coordinates disaster field training with regional program     |
| Unit Leaders and the National Cadre Manager. Once a disaster is       |
| declared, the RTM may assume the responsibilities of the DFTO         |
| Training Unit Leader or assist the regional staffing point-of-contact |
| (SPOC) and/or the National Cadre Manager to appoint an alternate DFTO |
| Training Unit Leader.                                                 |
|                                                                       |
| Disaster-Related Activities                                           |
|                                                                       |
| -   Coordinate the activation of the DFTO with the regional staffing  |
|     point-of-contact (SPOC).                                          |
|                                                                       |
| -   Contact the National Cadre Manager with information that DFTO is  |
|     being activated and providing information on staff selections.    |
|                                                                       |
| -   Act as the Training Unit Leader when available and authorized by  |
|     the Regional Division Director and/or Branch Chief.               |
|                                                                       |
| -   When unavailable for deployment, coordinate the deployment of a   |
|     Training Unit Leader with the regional SPOC through the           |
|     Deployment Support system.                                        |
|                                                                       |
| -   Assist the DFTO Training Unit Leader to determine the scope and   |
|     magnitude of the disaster by obtaining statistics about the       |
|     affected area from the preliminary damage assessments, as needed. |
|                                                                       |
| -   Assist the DFTO Training Unit Leader in the logistical            |
|     requirements for the training office.                             |
|                                                                       |
|     Program Maintenance Duties                                        |
|                                                                       |
| ```{=html}                                                            |
| <!-- -->                                                              |
| ```                                                                   |
| -   Provide input to the National Cadre Manager on regional policies  |
|     and procedures that affect field training.                        |
|                                                                       |
| -   Assist the National Cadre Manager to market the services of the   |
|     DFTO to regional program/function/cadre managers and staff.       |
|                                                                       |
| -   Assist the National Cadre Manager to obtain regional support for  |
|     DFTO initiatives.                                                 |
|                                                                       |
| -   Assist the National Cadre Manager with the recruiting of new      |
|     training team members by reviewing resumes and sharing potential  |
|     candidate information, participating in and/or conducting the     |
|     interviews, and overseeing the distribution of DAE paperwork for  |
|     new hires.                                                        |
|                                                                       |
| ```{=html}                                                            |
| <!-- -->                                                              |
| ```                                                                   |
| -   Assist the cadre managers with regional DAE training by providing |
|     DFTO Training Specialists and training materials.                 |
|                                                                       |
| -   Recommend the development of new DFTO courses based on input from |
|     regional Cadre Managers and regional program managers.            |
|                                                                       |
| ```{=html}                                                            |
| <!-- -->                                                              |
| ```                                                                   |
| -   Review newly developed DFTO courses and providing comments to the |
|     National Cadre Manager.                                           |
|                                                                       |
| -   Maintain DFTO Go-Kit for deployment in the field.                 |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| Training Unit Leader Roles and Responsibilities                       |
+=======================================================================+
| Overall Responsibility                                                |
|                                                                       |
| The DFTO Training Unit Leader coordinates disaster field training     |
| with support from the Regional Training Manager (RTM), the ERT        |
| section chiefs, and the National Cadre Manager. [Note]{.underline}:   |
| The RTM may serve as the DFTO Training Unit Leader.                   |
|                                                                       |
| Disaster-Related Duties                                               |
|                                                                       |
| -   Identify and request team members needed based on the magnitude   |
|     and type of the disaster and the qualifications of the DFTO       |
|     personnel; coordinating needs with the RTM and/or National Cadre  |
|     Manager.                                                          |
|                                                                       |
| -   Establish a DFTO, in coordination with the Logistics Chief.       |
|                                                                       |
| -   Oversee the activities of the disaster training team in           |
|     coordination with the National Cadre Manager and RTM.             |
|                                                                       |
| -   Conduct a training needs assessment and use data collected to     |
|     create a training plan, outlining the specific disaster training  |
|     requirements of the disaster.                                     |
|                                                                       |
| -   Provide evaluation of all JFO training and prepare a written      |
|     evaluation plan.                                                  |
|                                                                       |
| -   Coordinate the development of disaster-specific training          |
|     materials at the DFTO, as needed.                                 |
|                                                                       |
| -   Coordinate with the ERT section chiefs any changes in policies,   |
|     procedures, or regulations to ensure the accuracy of the field    |
|     curriculum.                                                       |
|                                                                       |
| -   Coordinate the necessary disaster-specific curriculum changes and |
|     inform the Training Specialists of these changes.                 |
|                                                                       |
| -   Oversee the logistics of field training (i.e., training room      |
|     space, scheduling, training materials, equipment, supplies, room  |
|     setup, etc.).                                                     |
|                                                                       |
| -   Provide for field training instruction.                           |
|                                                                       |
| -   Provide weekly report information to the National Cadre Manager   |
|     and the RTM.                                                      |
|                                                                       |
| -   Write performance appraisals for DFTO Training Specialists and    |
|     Training Technicians.                                             |
|                                                                       |
| -   Write and analyze Remedial Action Management Plan (RAMP) issues   |
|     related to field training and forward recommendations to the RTM  |
|     and National Cadre Manager.                                       |
|                                                                       |
| -   Ensure that course rosters are provided to deployment support     |
|     personnel at MWEOC for entry into the ADD system (if necessary).  |
|                                                                       |
| -   Ensure the maintenance of a database that tracks the names of all |
|     State and Other Federal Agency (OFA) individuals receiving        |
|     training through the DFTO, what training was received, and when   |
|     it was received.                                                  |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| Training Specialist/Computer Training Specialist Roles and            |
| Responsibilities                                                      |
+=======================================================================+
| Overall Responsibility                                                |
|                                                                       |
| Training Specialists design, develop, deliver, and evaluate disaster  |
| field training materials to enhance performance of the disaster       |
| workforce.                                                            |
|                                                                       |
| **Disaster-Related Duties**                                           |
|                                                                       |
| -   Conduct courses and other field training. May occasionally be     |
|     asked to conduct disaster-related training in the regional office |
|     or at the EMI or Noble Training Center (NTC) during non-disaster  |
|     time.                                                             |
|                                                                       |
| -   Assist the Training Unit Leader with conducting and compiling     |
|     training needs assessment information using ADD Reports.          |
|                                                                       |
| -   Assist the Training Unit Leader in developing and/or revising     |
|     such needed training materials as lesson plans, Instructor        |
|     guides, student manuals, job aids, and evaluations. May           |
|     occasionally be asked to provide such assistance in the regional  |
|     office or at the EMI or NTC during non-disaster time.             |
|                                                                       |
| -   Assist the Training Unit Leader in conducting end-of-course       |
|     evaluations by participants for all courses taught in the field.  |
|                                                                       |
| -   Assist the Training Unit Leader in conducting cross training for  |
|     field employees to increase their knowledge of other FEMA         |
|     programs.                                                         |
|                                                                       |
| -   Assist the Training Unit Leader in conducting evaluation to       |
|     ensure that training has transferred to the job and performance   |
|     has improved.                                                     |
|                                                                       |
| -   Assist the Training Unit Leader in maintaining office systems.    |
|                                                                       |
| -   Provide input on issues pertaining to field training for the      |
|     RAMP.                                                             |
|                                                                       |
| -   Keep updated on program policies, procedures, regulations, and    |
|     related revisions to program issues.                              |
|                                                                       |
| -   Assist with the development of new techniques for delivering and  |
|     evaluating disaster field training.                               |
|                                                                       |
| -   Computer Training Specialists:                                    |
|                                                                       |
|     -   Assist JFO staff with computer application needs (Excel,      |
|         Word, PPT, Access, etc.) even if on a one-on-one basis as a   |
|         "helpdesk" type of operation. Work with IT/Network to make    |
|         sure not duplicating efforts.                                 |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| Designer/Developer Roles and Responsibilities                         |
+=======================================================================+
|                                                                       |
+-----------------------------------------------------------------------+
| Overall Responsibility                                                |
|                                                                       |
| Designer/Developers create new training materials and adapt existing  |
| materials for the Disaster Field Training Operations.                 |
|                                                                       |
| Duties                                                                |
|                                                                       |
| -   Assist in conducting needs assessments.                           |
|                                                                       |
| -   Conduct job/task analyses.                                        |
|                                                                       |
| -   Tailor DFTO courses to meet disaster-specific needs.              |
|                                                                       |
| -   Design and develop:                                               |
|                                                                       |
|     -   Job aids                                                      |
|                                                                       |
|     -   Training curriculum                                           |
|                                                                       |
|     -   Evaluation instruments                                        |
|                                                                       |
|         See Guidelines for Delivering Training in the Field for       |
|         specifics about obtaining an official course number (DF) for  |
|         ADD. This procedure is located in the documents section of    |
|         the Toolkit/Guidebook.                                        |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| Training Technician Roles and Responsibilities                        |
+=======================================================================+
|                                                                       |
+-----------------------------------------------------------------------+
| Overall Responsibility                                                |
|                                                                       |
| Training Technicians provide logistical and administrative support to |
| the entire Training Team. Training Technicians also provide classroom |
| support (e.g., operating audiovisual equipment, distributing          |
| handouts, ordering supplies) to the Training Specialists.             |
|                                                                       |
| Duties                                                                |
|                                                                       |
| -   Maintain training equipment inventory and ensure equipment is in  |
|     "workable" condition.                                             |
|                                                                       |
| -   Maintain inventory and stock of field training materials and      |
|     supplies.                                                         |
|                                                                       |
| -   Assist training team members with logistical needs of disaster    |
|     training in the field.                                            |
|                                                                       |
| -   Set up the disaster training office and training rooms.           |
|                                                                       |
| -   Provide support in the development and revision of training       |
|     materials.                                                        |
|                                                                       |
| -   Copy materials for training sessions.                             |
|                                                                       |
| -   Maintain course rosters, sign-up sheets, and DFTO reports.        |
|                                                                       |
| -   Maintain a schedule of training sessions.                         |
|                                                                       |
| -   Create and maintain a database of training received by disaster   |
|     employees.                                                        |
|                                                                       |
| -   Provide classroom support to Training Specialists during training |
|     by operating audiovisual equipment, distributing handouts, taking |
|     notes, etc.                                                       |
+-----------------------------------------------------------------------+