**Fine Arts & Maintenance**

> **Mission**

It is the mission of the Fine Arts Program to provide national
leadership and policy direction for the portfolio of fine arts assets
under GSA's stewardship \[the Fine Arts Collection\] to insure their
location, preservation, accessibility, understanding, and appreciation,
in order to insure superior workplaces for federal agencies and they
public they serve. We are located in the Design Excellence & the Arts
Division (PMB), Office of the Chief Architect.

> **Vision**

By preserving the legacy of federal art and the built environment, the
Fine Arts Program inspires a future of creative freedom and expression
in our American democracy.

-   The **Fine Arts Collection** includes commissioned civic works of
    art that enhance the architecture of federal buildings; portable
    works of art commissioned under the federal patronage of the New
    Deal; and Art in Architecture (AiA) maquettes (design models).

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-   The **Regional Fine Arts Officer** (RFAO) should be notified of any
    project that will impact artwork in the Fine Arts Collection,
    including Art in Architecture installations. See attached list for
    names, addresses, and telephone numbers of RFAOs.

-   The **Fine Arts Program *Desk Guide*** contains policy and guidance
    for the acceptance and disposal of fine art. The Desk Guide also
    provides procedures for the inventory, inspection, conservation, and
    loan of artwork; for exhibition, interpretation and educational
    programs; for emergency planning; and for the removal, relocation
    and deaccessioning of artwork in the Fine Arts Collection. The *Desk
    Guide* should be consulted for acquisition and relocation of
    artwork. The *Desk Guide* is available on the Fine Arts WEB site at
    www.gsa.gov/finearts.

-   Since 1997, the Fine Arts Program has managed and funded an active
    and successful conservation program through the National
    Conservation Contract. Over 500 works of art have been conserved and
    the backlog of artwork requiring conservation has been eliminated.
    However, lack of maintenance and/or inappropriate installation of
    artwork remain a significant problem.

> Legal Authorities & References

-   The Federal Managers Financial Integrity Act (31 U.S.C. §3512), as
    implemented by OMB Circ. No. A -123, establishes procedures for
    internal financial and managerial accountability and control.

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-   Visual Artists Rights Act of 1990, Section 106A, U.S. Code
    Annotated, Title 17, Copyrights, PL101-650 provides "moral rights"
    to artists creating works of visual art after June 1, 1991. These
    rights are chiefly the rights of attribution and integrity. They
    provide that all artists have rights controlling the use of their
    name in relation to their work, the right to prevent any
    modification of their work that would be prejudicial to their
    reputation, and the right to prevent the destruction of their work
    if it is of recognized stature. These rights are vested with the
    artist throughout their entire lifetime, and may prohibit removal,
    modification, or destruction of artwork.

# 

# Cyclic Maintenance

> Note: Taken from Chapter 6.4 of the Fine Arts Program *Desk Guide*:
>
> Cyclic maintenance is the periodic and routine maintenance of cultural
> property to insure its preservation. Cyclic maintenance instructions
> are required as part of all Art in Architecture contracts and all Fine
> Arts conservation contracts. The implementation of cyclic maintenance
> will eventually reduce conservation costs. A copy of the cyclic
> maintenance instructions must be maintained in:

-   property manager's office,

-   regional office,

-   and central office archives.

> Cyclic maintenance instructions for specific works of art should be
> developed jointly by a professional fine arts conservator, the artist
> and/or fabricator, and GSA property management at the completion of
> installation or conservation treatment. Videos documenting
> installation and care and maintenance are encouraged.
>
> Cyclic maintenance instructions must be entered into the cyclic
> maintenance memo field of the Fine Arts and Art in Architecture
> databases. A cyclic maintenance report for each building must be
> printed from the databases and used as a cover report for art
> inspection forms for that building. This insures the annual
> distribution of cyclic maintenance instructions to building managers.
>
> *Funding*
>
> Each field office is responsible for funding cyclic maintenance.
>
> *Who Performs Cyclic Maintenance?*
>
> For Art in Architecture commissions, artists are required to submit
> cyclic maintenance instructions at the time of installation or before
> contract completion. Cyclic maintenance instructions should be
> reviewed by, or developed in conjunction with, a fine arts conservator
> to insure that they offer the best techniques possible. Conservator
> Peers should review cyclic maintenance instructions as part of the
> commissioning process. In addition, a professional fine arts
> conservator may be available through the national conservation
> contract. Requests should be made to the RFAO.

-   Basic cyclic maintenance may be performed by property managers after
    receiving adequate training from the artist and/or conservator.

-   Many cyclic maintenance services require a professional fine arts
    conservator and may be available through the national conservation
    contract. Requests should be made to the RFAO.

####### Training

> Training in the application of cyclic maintenance instructions should
> be provided to field office personnel by the fine arts conservator
> and/or artist at the time of installation of new works of art or
> completion of conservation treatment. Partnership opportunities with
> local conservation organizations should also be considered for
> training and maintenance. See Appendix A of the Fine Arts Program
> *Desk Guide* for a list of professional organizations.
>
> **New Initiatives**

-   Conservators are now part of GSA's National Registry of Peer
    Professionals and included as part of the Peer Review process for
    Art in Architecture commissions and Fine Arts relocations and
    reinstallations. The responsible GSA property manager/maintenance
    worker should also be included in the acquisition/installation
    process to avoid future problems and insure future care of artwork.

-   In-house educational program should be developed, including
    videotapes of artwork installations.

-   Maintenance should be performed at the local level in a cost
    effective manner. Regions should identify local conservators or
    partner with local museums or university art departments to perform
    future cyclic maintenance. Cost analysis for future work should be
    performed in order to budget for necessary funds.

**[For further Information contact:]{.smallcaps}**

######## GSA Design Excellence & the Arts

> 1800 F Street NW , Room 3341- (PMB)

#### Washington, DC 20405

> Fine Arts Program: Alicia Weber, 202 501-1554, Kathy Erickson, 202
> 501-4332,
>
> Cassie Myers 202 501-1465

##### Regional Fine Arts Officers

> Fred Amey, 1PC, 617-565-5835
>
> Charlotte Cohen, 2PC, 212-264-1536
>
> Trudy Wang, 3PM, 215-656-5816
>
> Eileen Giordano, 3PM, 215-656-5667
>
> Audrey Entorf, 4PHD, 404-562-0671
>
> Jeff Jensen, 4PHD, 404-562-1354

Caroline Sachay, 5PM, 312-353-0744

Mike Finn, 5PM, 312-886-3529

Sylvia Rose Augustus, 6PC, 816-823-4905

> Steve Kline, 7PMS, 817-978-4229

Janet Preisser, 8PP, 303-236-7131 (x.248)

> Ken Wong, 9PCN, 415-522-3084
>
> Story Swett, 10PT, 253-931-7332
>
> Tom McDowell, WPT, 202-208-6812

##### Suppliers & Contacts

> **Lighting -- UV Bulbs and Filters**
>
> Light Impressions
>
> 1-800-828-6216
>
> [www.lightimpressionsdirect.com](http://www.lightimpressionsdirect.com/)

###### Window Filters

> 3M Company
>
> 1-888-364-3577
>
> [www.3M.com](http://www.3M.com/)
>
> **Local Conservators**

-   American Institute for Conservation of Historic & Artistic Works
    (AIC)

> 1-202-452-9545
>
> [www.aic.stanford.edu](http://www.aic.stanford.edu/)

-   Regional Alliance for Preservation (RAP)

> [www.rap-arcc.org](http://www.rap-arcc.org/)