**[TABLE OF CONTENTS]{.underline}**

**Section 1 - General Information**

1\. Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

1.1 Performance Work Statement 1-1

1.2 General Information 1-2

1.3 Applicable Documents 1-3

1.4 Training 1-4

1.5 Certifications and Licenses 1-5

1.6 Lost and Found Property 1-6

1.7 Key and Key Card Control 1-6

1.8 Interference with Government Business 1-6

1.9 Identification of Contractor Personnel 1-6

1.10 Safety 1-7

1.10.1 Training 1-8

1.10.2 Polychlorinated Biphenyl (PCB) 1-8

1.10.3 Refrigerant 1-8

1.11 Emergency/Disaster Contingency 1-9

1.12 Strike Contingency 1-9

1.13 Conduct of Contractor Employees 1-9

1.14 Registration 1-10

1.15 Supervision of Employees 1-10

1.16 Phase-In 1-11

1.16.1 Phase-Out 1-11

1.17 Equipment Inventory 1-12

1.18 Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

1.19 Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

**Section 2** **- Work Management**

2\. Work Management 2-1

2.1 Routine Work 2-1

2.1.2 Preventive Maintenance 2-2

2.1.3 Additional Work 2-3

2.2 Work Priorities 2-4

2.2.1 Priority 1 (Emergency) 2-4

2.2.2 Priority 2 (Urgent) 2-5

2.2.3 Priority 3 (Routine) 2-5

2.2.4 Alterations and Changes 2-5

2.3 Estimating Work 2-5

2.3.1 Preparation of Estimates 2-5

2.3.2 Labor Estimates 2-5

2.3.3 Total Labor Cost 2-6

2.3.4 Material and/or Subcontract Estimates 2-6

2.4 General Work Management Duties 2-6

2.5 Quality Contol Program 2-7

**Section 3** **- Administrative Services**

3\. Administrative Services 3-1

3.1 Shipping and Receiving Freight 3-1

3.1.1 Freight Tasks 3-1

3.2 Warehouse Duties 3-2

3.3 Supply Duties 3-2

3.4 Shipping 3-3

3.5 Dry Ice 3-4

3.6 Compressed Gases 3-4

3.7 Cryogenic Liquids 3-4

3.8 Forklift Operation and Maintenance 3-5

3.9 Barcoding 3-5

3.10 Receptionist 3-5

3.10.1 Training 3-6

3.11 Mail Services 3-7

3.12 Copy Machines 3-8

3.13 Centralized Copying and Duplicating Services 3-8

3.14 Scientific Illustrations Services 3-8

3.14.1 Photography 3-9

3.14.2 Design and Layout 3-10

3.14.3 Text Preparation 3-11

3.14.4 Graphic Arts 3-11

3.14.5 Audio/Visual 3-12

3.14.6 Scheduling and Coordination 3-12

3.14.7 Work Order System 3-13

**Section 4 - Facilities Service**

4\. Facilities Service 4-1

4.1 Janitorial Services 4-1

4.1.1 Janitorial Tasks 4-1

4.2 Carpentry and Masonry Services 4-4

4.3 Painting 4-5

4.3.1 Painting Tasks 4-6

4.4 Sheet Metal and Welding Services 4-7

4.5 Machinist Services 4-7

4.6 Paved Surfaces and Signs 4-8

4.7 Grounds Maintenance 4-9

4.7.1 Grounds Maintenance Tasks 4-9

4.8 Vehicle and Equipment Services 4-10

4.8.1 Inspection 4-11

4.8.2 Vehicles In and Out of Service 4-11

4.8.3 Vehicle Cost Data 4-11

4.9 Security Service 4-12

4.9.1 Training Requirements 4-13

4.9.2 Security Personnel Qualifications 4-14

4.9.3 Security Personnel Clearance 4-14

4.9.4 Reports 4-14

4.10 General Support Services 4-14

4.10.1 Garbage Collection/Removal from NCAUR 4-15

4.10.2 Pest Control 4-15

4.10.3 Elevators 4-16

4.10.4 Equipment Loans 4-16

4.10.5 Miscellaneous Tasks 4-16

**Section 5 - Utilities Support Services**

5\. Utilities Services 5-1

5.1 Plumbing and Pipefitting 5-1

5.1.1 Plumbing and Pipefitting Tasks 5-1

5.2 Heating, Ventilation, Air Conditioning (HVAC) Systems 5-1

5.2.1 HVAC Tasks 5-2

5.3 Electrical Systems 5-5

5.4 Electronic Systems 5-7

5.5 Refrigeration Services 5-8

**Section 6 - Environmental Safety Program**

6\. Environmental Safety Program (EH&S) 6-1

6.1 Asbestos Removal Services 6-1

6.2 Maintenance of Safety Equipment 6-2

**PERFORMANCE WORK STATEMENT - OPERATIONS AND MAINTENANCE**

**AT THE NATIONAL CENTER FOR AGRICULTURAL UTILIZATION**

**1. Background.**

> The National Center for Agricultural Utilization Research (NCAUR), a
> facility established by Congress in 1938, is a major research center
> of the Agricultural Research Service (ARS), an agency in the United
> States Department of Agriculture (USDA). Research at this Center
> solves problems associated with corn, wheat and other cereals,
> soybeans and other oilseeds, and special crops. Concentrating on
> plant, food, biomaterial sciences, researchers develop information
> leading to improved efficiency in production, processing, and uses of
> these commodities. Projects are designed to increase quality and
> decrease losses (notably by microbial or insect damage) before and
> after harvest; to reduce processing costs; to enhance food safety and
> quality; and to identify new uses for agricultural products and
> residues.
>
> The original building, erected in 1940, received an addition in 1967.
> Each of the three wings houses individual laboratory units, offices,
> and special areas. Across the front are the administrative offices,
> library, auditorium, conference rooms, computer facility, shops,
> cafeteria, and other services. Contained within the wings of the
> building are 135 individual laboratories and about 75 special-use
> areas equipped with the latest scientific instrumentation.
>
> A staff of 275 scientists, technicians, and support personnel is
> organized into 8 management units, supervised by research leaders.
> Maps and floor plans for the NCAUR are contained in Attachment - II.

**1.1 Performance Work Statement.**

> The performance work statement (PWS) specifies the services required
> to provide the full range of operational and maintenance support to
> NCAUR. These services shall be provided to the entire complex,
> including existing buildings, greenhouses, and structures, renovated
> facilities, new construction, infrastructure and utilities.
>
> The Contractor shall provide all labor, supervision, equipment, and
> materials, except those furnished by the Government, for operation and
> maintenance, facilities operations, administrative, security and
> safety support services to NCAUR. Facilities operations and
> maintenance functions shall include, but are not limited to, the areas
> of work management, preventive maintenance, building maintenance,
> alteration and repair, grounds maintenance, heating ventilation, air
> conditioning and refrigeration, electrical, janitorial, environmental
> safety program ; and administrative services.
>
> The Contractor shall perform all work described in this performance
> work statement in accordance with all Federal, State, and local laws,
> EPA **and OSHA** guidelines and regulations, codes, technical manual
> specifications, manufacturer's guidelines, USDA and ARS issuances.
> **The contractor shall furnish Material Safety Data Sheets for
> hazardous materials used as described by OSHA standards to the Center
> Safety Manager Prior to beginning work.** The Contractor shall perform
> all related services necessary to carry out the provisions of this
> contract, including quality control, financial control, maintenance of
> accurate and complete records, and files. The Contractor shall prepare
> and provide required reports, compile historical data, perform
> administrative work, and submit any necessary information, as
> specified in this contract. Such functions are in direct support of
> the research mission of the NCAUR.

**1.2 General Information.**

> The on-site Government personnel observe the listed dates as holidays:
>
> New Year's Day . . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . . . . . . . . . . . . . . . January 1
>
> Martin Luther King, Jr.'s Birthday . . . . . . . . . . . . . . . . . .
> . . . . . . . . 3rd Monday of January
>
> President's Day . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . . . . . 3rd Monday of February
>
> Memorial Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . . . . . . Last Monday of May
>
> Independence Day . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . . . . . . . . . . . . . . . . . July 4
>
> Labor Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . . . . . 1st Monday of September
>
> Columbus Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . . . . 2nd Monday of October
>
> Veterans' Day . . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . . . . . . . . . . . . . . November 11
>
> Thanksgiving Day . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . 4th Thursday of November
>
> Christmas Day . . . . . . . . . . . . . . . . . . . . . . . . . . . .
> . . . . . . . . . . . . . . . . . . . . . December 25
>
> Any other day designated by Federal statute,
>
> executive order, or Presidential proclamation. . . . . . . . . . . . .
> . . . . . . . . . . . . . . As required
>
> When any holiday falls on a Saturday, the preceding Friday is
> observed. When any holiday falls on a Sunday, the following Monday is
> observed. Observance of such days by Government personnel shall not by
> itself be cause for an additional period of performance, or
> entitlement of compensation except as set forth within the contract.
>
> The Government reserves the right to close the facilities due to
> weather conditions, safety, health, or medical emergencies as
> necessary. Contractor personnel may be required to remain on duty to
> maintain the facility in the event of such adverse weather conditions
> or emergencies. Services are required 24 hours per day, 365 (or 366)
> days per year, on an uninterrupted basis, including all National and
> religious holidays. Utility operations and maintenance personnel must
> provide continuous services.
>
> NOTE: Unless otherwise noted, the regular Government work day at NCAUR
> is from 8:00 a.m. to 4:30 p.m., Monday through Friday.
>
> Exceptions to these normal duty hours are:
>
> a\. Boiler plant operations shall be maintained on a 24 hour, 7 day
> per week schedule.
>
> b\. Guard services shall be provided 24 hours per day, 7 days a week,
> 365 days, including presidentially declared on work days, or as
> designated by the ACO. Contractor employees assigned to guard duty
> shall be scheduled to ensure that:

• No guard works more than forty (40) hours per week, or

• More than twelve (12) hours in any 24 hour period unless work periods
are separated by an eight (8) hour off-duty period.

• The Government reserves the right to adjust work schedules to hours
other than those shown.

**1.3** **Applicable Documents.**

> This section presents a listing of documents which apply to Contractor
> performance required by this PWS. Those documents designated as
> Government-furnished (GF) will be supplied to the Contractor at the
> time of contract award. Those documents designated as
> Contractor-furnished (CF) shall be the responsibility of the
> Contractor to acquire.

• Federal Acquisition Regulation (CF)

• Federal guidelines and directives for providing steam and chilled
water (GF)

• Federal specifications to be met by Contractor-used materials and
equipment (GF)

• ARS Manual 226.1, Control of Property in the Possession of Contractors
(GF)

• ARS Manual 230.0, Safety, Health and Environmental Management Program
(GF)

• OSHA materials safety requirements (CF)

• OSHA equipment safety requirements (CF)

• OSHA asbestos safety requirements (CF)

• NEC materials safety requirements (CF)

• EPA material environmental requirements (CF)

• General Procedures for Working with Asbestos (GF)

• Technical Provisions for Asbestos Hazard Abatement Work, December 1983
(GF)

• Uniform Plumbing Code (CF)

• National Electric Code (CF)

• Boiler and Pressure Vessel Operation Code \-- ASME (GF)

• State and local codes and regulations for the performance of
electrical services (CF)

• BOCA Code **(CF)**

• Local authority having jurisdiction

• State and local codes governing plumbing and pipefitting (CF)

• State and local codes governing boiler pant operations (CF)

• State and local codes for refrigeration equipment installation and
modification (CF)

• State and local codes for application of herbicides and pesticides
(CF)

• National Electrical Manufacturers' Association Standards (CF)

• American Welding Society Structural Welding Code (CF)

• IEE Equipment and Practice Recommendations (CF)

• National Fire Protection Association Standards (CF)

• American Society for Testing and Materials Standards (CF)

• Code of Federal Regulations, Part 41 (CF)

• Code of Federal Regulations, Part 49 (CF)

• Code of Federal Regulations, OSHA), Part 29 (CF)

• Code of Federal Regulations, (EPA), Part 40 (CF)

• International Air Transport Association Dangerous Goods Regulations
(CF)

• ANSI/ASME American National Standard Institute (CF)

• International Civil Aviation Organization Technical Instructions for
the Safe Transport of Dangerous Goods by Air (CF)

• NCAUR Supply Catalogs (GF)

• Departmental Regulation 3130-1 \-- IT Requirements **(GF)**

**1.4 Training.**

> The Contractor shall:
>
> \(A\) Ensure that all employees attend a general facility and safety
> orientation conducted by the Government during the phase in period of
> the contract. All contractor employees shall be furnished a copy of
> all NCAUR Safety Programs.
>
> \(B\) Ensure that personnel participate in professional seminars to
> maintain awareness and knowledge of developments in the safety and
> individual trades and crafts areas. (All travel and training and their
> attendant costs must be approved in advance by the ACO).
>
> \(C\) Ensure that guard personnel receive basic training including
> protection of personnel and property, building entry and exit control
> procedures, **HAZMAT Awareness Training,** fire prevention and safety
> indoctrination, first aid, CPR, **AED**, safety, patrol methods, and
>
> fundamental legal rules and practices, such as rules governing search
> and seizure, and telephone and radio communications.
>
> \(D\) Provide a minimum of 80 hours training for new guards and
> ongoing training for assigned guards on the specific responsibilities
> at NCAUR, including local procedures for monitoring equipment
> performance.

**1.5 Certifications and Licenses.**

> The Contractor shall:
>
> \(A\) Ensure that Contractor personnel possess all the requisite
> training and certifications in such areas as boiler operations,
> asbestos removal, equipment operations (heavy equipment, forklift,
> power outage, refrigerants, etc.), CPR, **AED, and** First Aid
> Training as appropriate for assigned duties, pest control, (EDA, CFL
> Certification required) and submit proof to the Administrative
> Contracting Officer (ACO) prior to commencement of services but no
> later than ten (10) work days after contract award.
>
> \(B\) Ensure that all Contractor personnel operating
> equipment/vehicles in the performance of work under this contract are
> properly licensed for operation of each equipment/vehicle type with
> which they will work.
>
> \(C\) Update all licenses and certifications prior to their expiration
> in a manner that is not disruptive to accomplishing the work of NCAUR.
>
> \(D\) Certify all equipment in accordance with Federal, state and
> local codes and submit certifications to the Administrative
> Contracting Officer. These certifications include but are not limited
> to: elevators, fire extinguishers, boilers, **monitoring equipment,**
> fume hoods, respirators and cranes.
>
> \(E\) Ensure that all Contractor personnel performing guard duties
> meet the criteria for employment in Section 4.9 of the PWS.

**1.6 Lost and Found Property.**

> The Contractor shall ensure that all articles of personal or monetary
> value found by the Contractor's employees or Government employees on
> the premises and turned into the Contractor are tagged to identify the
> date and the location at which they are found and turned over to the
> Administrative Contracting Officer.

**1.7 Key and Key Card Control.**

> The Contractor shall:
>
> \(A\) Establish and implement methods to ensure that all keys and
> cardkeys are controlled and accounted for, and are not lost,
> misplaced, or used by unauthorized personnel.
>
> \(B\) Manage, control, issue, and keep records for all keys and
> cardkeys. No keys or cardkeys shall be duplicated without ACO
> approval. Records and reports shall be accessible by the Government
> and provided upon request by the ACO.
>
> \(C\) Report in writing the occurrence of a lost key or cardkey
> immediately to the Administrative Contracting Officer; and prohibit
> the use of keys issued by the Government by any persons other than the
> Contractor's designated employees.
>
> \(D\) Replace the lock for the room at no cost to the Government if
> the Contractor loses a standard or electronic key; and master
> (standard or electronic) key for all locks and keys for that system
> shall be replaced by the Contractor, and the total cost borne by the
> Contractor.
>
> \(E\) Prohibit the opening of locked areas by the Contractor's
> employees to permit entrance of persons other than the Contractor or
> Government employees engaged in the performance of assigned work in
> those areas.

(F) Provide Key and Card Control Plan to the ACO not later than 60 days
    after contract award.

**1.8 Interference with Government Business.**

> The work described in this PWS is to be performed in support of the
> research conducted at NCAUR. The work shall be performed in such a
> manner that there will be minimal interruption to or interference with
> the proper execution of Government business. The Administrative
> Contracting Officer reserves the right to schedule performance of
> Contractor work during the evenings and weekends should interference
> with research become too great during weekday performance.

**1.9 Identification of Contractor Personnel.**

> **All employees shall have a background check. The contractor shall
> submit an Application for Employment (equivalent to Attachment XIX)
> and SF 87 (Rev. 4-84), Fingerprinting Chart (Attachment XX), no later
> than ten (10) working days after the start of the initial period of
> performance to the ACO. The ACO will approve or disapprove all
> clearances of employees in the performance of services required under
> the contract. The ACO may authorize temporary clearance to employees
> of the Contractor, however granting a temporary clearance to any
> employee shall not be considered as assurance that full clearance will
> follow as a result or condition thereof. The term "clearance", as used
> in this paragraph, means a determination by the Government that the
> employee is approved for employment in performance of duties.**
>
> Contractor personnel must be recognizable while on the facility. The
> Contractor shall provide a photo identification badge to each employee
> working at the facility.
>
> Subcontractor personnel shall be issued a **non**-photo ID badge.
> These badges shall be prominently displayed at all times and easily
> distinguishable from badges of Government employees. During the course
> of the contract, the names and qualifications of any new employees
> must be submitted to the Administrative Contracting Officer prior to
> the start of work.

**1.10 Safety.**

> The Contractor shall:
>
> \(A\) Conduct all work in a safe manner in accordance with
> Environmental Protection Agency (EPA), Occupational Safety and Health
> Administration (OSHA), Federal, State, County, USDA and ARS
> requirements, and in compliance with NCAUR Safety Manuals.
>
> Citations of the Contractor for noncompliance with environmental
> standard shall be resolved amongst the contractor and the issuing
> office of the EPA, or the state of Illinois. Payment of fines or
> penalty charges associated with citations issued by Federal, State or
> local officials will be paid by the party against whom the fines and
> penalties are assessed. If the Government pays the fines or penalty
> and the citations are issued due to faulty operation, neglect, or
> maintenance practices of the Contractor, the Contractor will be held
> liable for the cost of the fine or penalty. If the Contractor pays the
> fines or penalty and the citations are issued
>
> without any fault by the Contractor, then upon the submission of
> proper invoices, the Government will reimburse the Contractor for the
> cost of such fines or penalties.
>
> \(B\) Provide its personnel with a preventive medical program to
> ensure medical surveillance and consciousness by its employees of the
> work environment in and around the research laboratories.
>
> \(C\) The Contractor shall provide personal protective equipment to
> all Contractor personnel in accordance with Federal, State, and local
> laws and regulations. Personal protective equipment includes, but is
> not limited to: gloves, safety glasses, respirators, etc. Where
> required, training and medical clearances and surveillance shall be
> provided and documented.
>
> \(D\) Comply with the requirements of OSHA and other regulatory
> agencies for record keeping and reporting of all accidents resulting
> in death, trauma, occupational disease, environmental, or motor
> vehicle accidents. Provide an oral report to the ACO within four (4)
> hours and a written follow-up report within three (3) workdays of the
> occurrence of all accidents resulting in serious injury **or** death.

**1.10.1 Training.**

> Provide all personnel initial orientation/briefing on safety
> requirements and programs within thirty (30) workdays after the
> initial period of performance, and an annual refresher session.
>
> A copy of the written programs, attendance records and related
> documentation shall be submitted to the ACO **and Safety Manager,**
> following each training session.
>
> \(A\) The Government will provide safety programs and training
> including to, but not limited to: NCAUR Facility Self-Protection and
> Safety Program (ARS Manual 240.3), Chemical Hygiene Program (29 CFR
> 1910.1450), Worker Hazard Communication and Community Right-to-Know
> Programs (29 CFR 1910.1200 and 40 CFR Part 355), Respiratory
> Protection Program (29 CFR 1910.132 and .l34), Hazardous Waste
> Management Program (40 CFR Part 261), Radiation Safety Program (10 CFR
> Title 20), Asbestos Abatement Program (29 CFR 1910.1001), Emergency
> Response Program (29 CFR 120 and 40 CFR 261), and Occupational Health
> Maintenance Program (29 CFR 1910.120 and .1450).
>
> \(B\) The Contractor shall provide programs and training related to
> maintenance and construction job safety, including to but not limited
> to: Lockout/Tagout Program (29 CFR 1910.147), Hearing Conservation
> Program (29 CFR 1910.95)**,** Confined Space Program (29 CFR 1910.146
> and .252), Accident Prevention Program (29 CFR 1910.145), Ladder and
> Scaffolding Program (29 CFR 1910.25, .26, and .27), Mechanical
> Guarding (29 CFR 1910.211 and .222), Forklift Safety Program (29 CFR
> 1910.178), and Worker Injury/Illness Compensation Program (29 CFR
> 1910.1450 and Department of Labor standards).
>
> \(C\) Develop and provide a general safety orientation program related
> to maintenance and construction job safety and NCAUR safety programs
> and requirements for subcontractors. Training shall be provided to
> subcontractors. Copies of the program and documentation shall be
> provided to the ACO prior to subcontractor performance of work at
> NCAUR.

**1.10.2** **Polychlorinated Biphenyl (PCB).**

> A small amount of equipment with PCB insulating material may still be
> in use at the NCAUR and special handling procedures shall be employed
> by the Contractor. All Contractor personnel shall comply with current
> regulations issued by the EPA, OSHA and State of Illinois for handling
> PCB. Compliance with the regulations is especially important in the
> event of PCB leakage or a spill occurs. \[All instances of a PCB spill
> or leakage shall be reported to the NCAUR Safety Office immediately\].

**1.10.3 Refrigerant.**

> Different types of refrigerant are used in the facility. All
> **personal** and environmental measures shall be used when handling
> these refrigerants.

**1.11 Emergency/Disaster Contingency.**

> The Contractor shall:
>
> \(A\) Implement the emergency disaster contingency plan for the
> continuation of services required by the contract in the event of a
> national disaster (e.g., fire, flood, other acts of God, severe
> weather and biological, **chemical and readiological**), and a
> national or local emergency (national epidemic or localized outbreak
> of disease). The plan shall provide for initial mobilization and
> methods to be employed in the above-cited emergency or disaster
> situation.
>
> \(B\) Provide the Administrative Contracting Officer with all changes
> to their emergency disaster contingency plan prior to implementation.
>
> \(C\) Submit the site specific emergency disaster contingency plan to
> the ACO no later than 20 workdays after full contract performance.

**1.12 Strike Contingency.**

> The Contractor shall:
>
> \(A\) Implement the strike contingency plan for the continuation of
> services required by the contract in the event of a work stoppage,
> slowdown, or similar action by the Contractor's employees. The Plan
> shall provide for the continuation of subcontracted services in the
> event a subcontractor is unable or unwilling to satisfactorily
> complete an assignment, or satisfactorily implement their strike
> contingency plan.
>
> \(B\) Provide the Administrative Contracting Officer with all changes
> to their strike contingency plan for approval prior to implementation.
>
> \(C\) The plan shall be submitted to the ACO no later than 20 days
> after commencement of full contract performance.

**1.13 Conduct of Contractor Employees.**

> The Contractor shall:
>
> \(A\) Ensure that each employee and subcontractor adheres to standards
> of competency, conduct, appearance, and integrity that reflect credit
> to the employee, the Contractor, and the Government.
>
> \(B\) Take such disciplinary action as necessary with respect to their
> employees and immediately report in writing any termination of
> contract personnel and the reason for termination.
>
> \(C\) Ensure that Contractor personnel comply with the Location's
> traffic and safety rules and other regulations and instructions
> pertaining to conduct of persons on Government facilities. They shall
> not disturb papers on desks, open desks or cabinets, use telephones or
> office equipment which is not provided for their use.
>
> \(D\) Ensure that Contractor personnel adhere to conservation policies
> and turn off lights in unoccupied areas unless otherwise directed.
> Encourage its employees to look for new opportunities to conserve
> energy or materials and have a mechanism for suggestions to be
> initiated. Contractor personnel shall, in no event, enter any area in
> to which access has been restricted except with approval from the ACO
> or Quality Assurance Specialist (QAS).
>
> **(E) Ensure all employees exercise care to wear appropriate
> protective clothing and equipment during the performance of this
> contract.**
>
> **(F) Contractor employees shall comply with Procedures and Policy
> 253-4, Acceptable and Unacceptable use of Information Technology
> Resources, in addition to acceptable use policies set by the Location
> and Area.**
>
> **(G) Place their employees on notice that infraction of any of the
> above rules, regulations, or prohibitions may be grounds for removal
> from Government property.**

**1.14 Registration.**

> All Contractor employees shall register with the Administrative
> Contracting Officer before starting work under the contract. The
> Contractor shall maintain a daily sign-in/sign-out log for
> Subcontractor employees.

**1.15 Supervision of Employees.**

> Prior to commencement of services under the contract (phase‑in
> period), the Contractor shall:
>
> \(A\) Designate an on‑site employee responsible and accountable for
> the supervision of Contractor employees.
>
> \(B\) Be the Contractor\'s primary representative having the
> Contractor\'s full authority to act on matters pertaining to the
> performance of services required under the contract.
>
> \(C\) Designate an acting on-site key personnel employee to fulfill
> his/her duties when the employee is not available.
>
> \(D\) Notify the ACO in advance when the designated on site manager
> responsible for supervision of contractor employees will be on
> scheduled leave.
>
> In summary, this on-site representative shall ensure that all contract
> requirements are met.

**1.16** **Phase-In.**

> The Contractor shall perform the following:
>
> \(A\) Assume total responsibility and accountability for all
> operations required by this contract as of the first day of the
> contract performance; therefore, the Contractor shall provide a
> workforce which is fully qualified and capable of performing all work
> required under this contract.
>
> \(B\) Provide a plan describing actions, plans, and procedures to
> ensure: a smooth transition from contract award to full operational
> status.
>
> \(C\) During the phase-in, the Contractor's key personnel, as
> identified in the Contractor's proposal, shall:
>
> \(1\) Observe operations of the facility to include office functions,
> procedures and operations; repair and maintenance operations,
> inventory, records, government furnished property/equipment, and any
> other operations as deemed necessary by the Contractor that will
> enable the personnel to become both knowledgeable in, and familiar
> with, assigned areas of responsibility.
>
> \(2\) Ensure that during phase-in activities, employees do not
> interfere with productivity of the incumbent contractor. All visits
> shall be coordinated in advance and arrangements made to be
> accompanied by a Government employee; and, activities are confined to
> those which can only take place prior to the initial period of
> performance.

**1.16.1 Phase Out.**

> The Contractor shall:
>
> \(A\) Provide a detailed site-specific plan for any phase-out period,
> within one hundred twenty (120) workdays after contract award.
>
> \(B\) Provide a plan describing actions and procedures to ensure a
> smooth transition from contract performance in the current term to
> performance, perhaps by a different contractor, in another term.
> Phase-out plans shall include provisions for completion of appropriate
> Contractor responsibilities should there be a contract termination
> proceeding; procedures for retaining the required staffing level
> (including key personnel) necessary to provide complete contractual
> support through expiration of the contract, and how responsibility and
> accountability shall be relinquished for all Government-furnished
> equipment.
>
> \(C\) Coordinate the activities with the incoming Contractor to effect
> a smooth and orderly transition at the end of the contract period.
> Remove all Contractor-owned equipment, tools, parts, and belongings
> from the Government-furnished spaces by midnight on the last day of
> the contract. Provide on-the-job training for the incoming Contractor.

**1.17 Equipment Inventory**

> Perform an initial inventory within 20 days after award and an annual
> inventory by the 10^th^ workday of October on Government-furnished
> property on the operational condition. Any item found not to be in
> working order, or not suitable for its intended purpose, shall be
> recorded and the ACO and the Contractor shall certify the joint
> inventory as accurate.
>
> Notify the ACO when any items of Government property can no longer
> accomplish its designed purpose. Upon determination by the ACO that
> the item has salvage value, the Contractor shall transfer and deliver
> the item to the Property Disposal Office or designated place. If the
> ACO determines that the item has no scrap value, the Contractor shall
> dispose of the item as directed. Refer to SEA Manual 226.1.

**1.18 Warranty**

> The Contractor Shall:
>
> \(A\) Maintain a log of equipment and software which is under
> warranty. **Provide warranty information to appropriate Research
> Leader.**
>
> \(B\) Review equipment acquisition, maintenance, and reconditioning
> records to establish the existence and current status of warranty
> provisions. Warranty information should be obtained through the ACO.
>
> \(C\) Establish a detailed schedule for performing periodic preventive
> maintenance tasks established by the manufacturer.
>
> \(D\) Provide a copy of schedules and all changes to the ACO for all
> maintenance actions completed.

(E) Provide warranty action log to the ACO within 20 workdays after
    award.

**1.19 Inspections**

> Perform an annual inspection, during the month of August, of all NCAUR
> facilities roofs to identify and document structural deficiencies.
> Submit a written report to the ACO within ten (10) days of completion,
> identifying each structure inspected and the associated deficiencies
> an estimate for repair, an estimate of when failure could occur, and
> impact to the mission of the facility.

**2. Work Management.**

> **General.**
>
> The Contractor shall operate and maintain the MP2 system (software and
> hardware) and resulting data. The Contractor shall provide a CD
> back-up of data to the ACO on a weekly basis. The MP2 system (software
> and hardware) and data shall remain official Government property. Work
> orders are required for additional tasks to set priorities; estimate
> and requisition material; regulate and coordinate work tasks; promote
> timely scheduling; ensure that costs are properly reported to the
> appropriate work authorization and job order accounting data; and
> ensure availability of labor, materials, facilities and equipment.
> **The O & M Contractor will be responsible for maintaining the MP2
> system server and software upgrades. The computer hardware/software
> for use by the Contractor is identified in Attachment V.**
>
> Enter all work requests received into an automated management system
> on the LAN, as well as all work performed on each work request and
> work order on a daily basis. The NCAUR will have "read only" access to
> the management system to get status on work orders.

**2.1 Routine Work.**

> The operations and maintenance to buildings, grounds, and support
> equipment which includes corrective maintenance/repairs, preventive
> maintenance, rental equipment and emergency work. No work that
> substantially alters, modifies, or otherwise changes buildings,
> structures, or equipment is considered Routine Work.
>
> Examples of routine work include, but are not limited to checking and
> recording readings of air flow, air pressure, temperature, and
> humidity of HVAC systems on a daily basis; responding to and
> investigating fire alarms; cutting, edging, trimming, and weeding
> grass and ground cover; providing security services; receiving,
> inspecting, and processing incoming deliveries; and performing
> preventive maintenance.
>
> Corrective Maintenance tasks (CM) are defined as routine work which
> corrects deficiencies in the facility and/or systems or
> repair/replacement tasks, including total systems**, keycard system,**
> and parts/equipment. This work usually arises as a result of
> performing routine work and preventive maintenance. These CM tasks
> require the Contractor to generate a written work order from the
> ACO-approved work order system, designated as a CM work order. The
> Contractor shall give appropriate attention to corrective maintenance
> performed in support of research laboratories as well as facility
> systems support services. The Contractor shall perform all work up to
> and including, 24 labor hours. Material cost in excess of \$1,500
> require ACO approval.
>
> Examples of corrective maintenance tasks include, but are not limited
> to: correcting a safety deficiency or code requirement in utility
> service; repairing steam and condensate lines; replacing glass,
> plastic, and safety glass for windows and doors; and repairing light
> fixtures. Routine work is specifically identified in each functional
> area.

**2.1.2 Preventive Maintenance.**

> The Contractor shall:
>
> \(A\) Perform preventive maintenance (PM) of buildings and structures,
> plant and equipment. Work consists of systematic and cyclic checks,
> inspections, and repairs/corrections/maintenance of minor deficiencies
> as well as the recording and reporting of deficiencies beyond the
> scope of PM. Historical data indicating average quantities of PM are
> shown in Attachment - VII of the solicitation.
>
> \(B\) Develop and maintain a PM Plan and Schedule. The PM Plan should
> include a listing(s) of items and components to be maintained;
> inspection and maintenance schedules and shutdown schedules. The
> schedules will remain constant expect for equipment additions or
> deletions.
>
> The Government reserves the right to defer preventive maintenance
> tasks at any time due to scheduling interferences or in response to
> periods of equipment inactivity. The Government estimates that ten
> percent (10%) of its scheduled preventive maintenance tasks are
> deferred annually.
>
> \(C\) Develop PM Plan in accordance with the following order of
> precedence: (1) manufacturers\' recommendations and standards, (2)
> Federal State and Local codes; (3) industry standards; and (4) good
> laboratory practices. The plan shall include a listing(s) of items and
> components to be maintained as shown in Appendix 6; inspection and
> maintenance techniques; personnel schedules for performance; system
> shutdown and coordination requirements, as necessary; PM checkpoints,
> services, and frequencies; and recording methodology.
>
> \(D\) Maintain PM and repair records on all building equipment and
> systems. The records shall include scheduled and accomplished dates,
> and be made available to the Government on the NCAUR's existing Local
> Area Network (LAN) or compatible electronic communications. Logs,
> records, checklists, and any other documentation maintained by the
> Contractor shall be available during normal working hours for ACO
> review. Contractor must provide this information in a format the ACO
> can access at anytime.
>
> \(E\) Execute the PM program and maintain documentation accurately and
> up to date.
>
> \(F\) Update its PM program as necessary to reflect changes in
> equipment inventory, with such updates being subject to ACO approval.
>
> \(G\) Determine and initiate a PM Program on all new equipment and
> systems; proposed revisions shall be provided to the ACO for approval
> within 15 days after the need is identified by the Contractor.
>
> \(H\) Submit a PM schedule and a Work Schedule to the ACO, on the last
> workday of each week to include the PM schedules for the coming week,
> type of service, the number of days the service will be performed and
> location of work.
>
> \(I\) Submit daily significant events report during the past non-duty
> period of time to the ACO, **QAS, Center Engineer and Safety Manger,**
> to include copies of the security daily log sheets for that time
> period (24/48/72 hours) electronically by 10:00 a.m. the following
> workday.
>
> \(J\) Submit weekly deficiency reports to the ACO, **QAS, Center
> Engineer and Safety Manager,** identifying preventive maintenance
> services planned, but not performed, an explanation as to the reasons
> why the service(s) were not accomplished and location of work.
>
> \(K\) Submit to the ACO a written report by the tenth (10) workday of
> each month of all preventive maintenance completed during the past
> month on each item of equipment. At a [minimum]{.underline}, these
> reports shall include the following information:
>
> 1\. Date and time when preventive maintenance started
>
> 2\. Date and time when completed
>
> 3\. Type and model of equipment
>
> 4\. Serial number of equipment
>
> 5\. Adjustments made, if any
>
> 6\. Parts replaced, if any
>
> 7\. Person performing the maintenance
>
> 8\. Other service(s) performed
>
> 9\. Location of work

**2.1.3 Additional Work.**

> Additional Work is defined as work which is not a part of routine work
> or support activities, but which comes within the scope of the
> contract. Any task performed during normal work hours, using in house
> staff, whether defined as routine, additional, or corrective
> maintenance, shall be performed within the fixed price. These tasks
> normally will be in support of a research laboratory, the result of a
> minor research program need or a change in the Center's programs,
> overhaul or repair of scientific equipment, minor remodeling or new
> installations inside or outside of the laboratory, and repair or
> replacement of major laboratory equipment. The Government may request
> the Contractor to provide detailed plans, engineering design, time
> schedules and cost estimates; and perform the work to accomplish both
> construction and non-construction support projects. An Additional Task
> will be submitted to the ACO for review prior to release to the
> Contractor for estimating. The Additional task shall be completed,
> inspected by the Contractor using their Quality Control System prior
> to inspection and approval by the Government for payment. The
> Contractor cannot exceed the approved estimates for labor and material
> without prior approval from the Government. Service Contract,
> Bargaining Agreement, or Davis Bacon wage rates apply to this work and
> will be reimbursed on a time and materials basis.
>
> Examples of additional tasks include, but are not limited to:
> maintenance or repair of scientific equipment; installation of a
> special laboratory filter system; and repairing a water bath or
> incubator. Additional tasks are specifically identified for each
> functional area.
>
> Additional Work will be initiated by work orders that have been
> reviewed by the QAS, Center Engineer or ACO and fundholders will
> assign priorities. The Contractor shall schedule Additional Work for
> completion in accordance with assigned priority and notify the ACO
> immediately if the additional work cannot be awarded and negotiated in
> a timely manner. Changes to additional work require ACO approval.
>
> Additionally, during the performance of the contract, the ACO may
> request the Contractor to perform tasks, which may be large
> construction or non-construction type projects. These tasks are in
> addition to work described in this PWS; however, this threshold can be
> increased if authorized by the PCO. The Contractor shall demonstrate
> the ability to assist the Center in these types of tasks.
>
> Examples of these additional tasks historically performed include, but
> are not limited to: renovation of a scientific laboratory, replacement
> of a roof on an existing building, replacement of a major section of
> underground steam distribution system, providing additional A-E
> services, and renovation of an administrative office.
>
> If an additional task is requested by the ACO, the Contractor shall
> provide a technical and cost proposal outlining the work to be
> performed, the methods, equipment and material to be used and the
> number of hours, using the fully burdened rates previously negotiated
> under Section B. The technical proposal/cost proposal may include
> architect-engineering designs, time schedules, staffing approach, and
> plan of operation. The technical/cost proposal will be reviewed by the
> Government and discussed with the Contractor to reach an agreement.
> Additional tasks may require PCO approval.
>
> The Contractor shall perform additional tasks up to the estimated
> maximum hours identified in Schedule B. These tasks will be separately
> funded for additional labor at the rates identified in Schedule B for
> additional work and materials, but will require considerable Project
> Management labor time. A separate Performance Work Statement may also
> be utilized.

**2.2 Work Priorities.**

**2.2.1 Priority 1 (Emergency).**

> Maintenance and repair work which requires immediate action, including
> diverting personnel from other jobs. Usually work is necessary for the
> protection of health or safety, biosafety and biosecurity, protection
> of ongoing experiments and research programs, or prevention of damage
> to property. Immediate corrective action shall be taken and shall be
> pursued on a continuous basis until permanent repairs are completed
> unless otherwise directed by the ACO. The Contractor shall maintain or
> provide essential services to critical equipment and facilities or
> environmental conditions, or as otherwise required by the ACO.

**2.2.2 Priority 2 (Urgent).**

> Work shall be accomplished by the first available craftsman. Personnel
> shall not be diverted from scheduled work. Work shall start within one
> workday and be completed within five working days, unless otherwise
> authorized by the ACO.

**2.2.3 Priority 3 (Routine).**

> Work shall be accomplished in the most economical and efficient
> manner, on a \"first come, first serve" basis. Prompt response to
> routine work is essential to smooth operation of research and support
> elements. At a minimum, 50% of these requests shall be completed
> within **one** working day of receipt. The remainder shall be
> completed within five working days unless otherwise authorized by the
> ACO. Routine work requests may be either oral or written. Routine Work
> does not require prior ACO approval for scheduling or commencement of
> corrective action.

**2.2.4 Alterations and Changes.**

> Alterations and changes to additional work requests may be made by
> Government fund holders and approved by the ACO.

**2.2.5 Trouble Calls.**

> A trouble call is a common task arising from minor deficiencies, minor
> repair or replacement which can be accomplished within one hour using
> less than \$50.00 or existing stock and materials. Such tasks may not
> require a written work request and is part of the funded labor and
> reimbursable material contract services. Examples are unstopping a
> clogged sink, resetting of circuit breakers and adjust thermostat. The
> contractor shall track trouble calls monthly by type and monthly
> total. **Non-emergency work for trouble calls shall be completed
> wihtin 48 hours.** This shall be copied monthly to the ACO.

**2.3 Estimating Work.**

**2.3.1 Preparation of Estimates.**

> The Contractor shall prepare all estimates in a standardized format
> approved by the ACO. All estimates must be documented. The
> Contractor\'s estimates will be evaluated to determine if (1) the
> scope has been clearly and accurately identified; (2) additional work
> has been properly estimated and supported with appropriate
> documentation; (3) labor and equipment/material estimates are
> reasonable and properly documented; and (4) unit prices and proper
> Wage Determinations were used for estimating; and (5) estimated
> completion schedules provided.

**2.3.2 Labor Estimates.**

> Labor estimates shall be expressed in man-hours by trade/craft.
> Estimated man-hours shall be supportable from a documented source. All
> estimates for labor shall be clearly identified in the appropriate
> Wage Determination. The work classification assigned by the Contractor
> shall be verified by the ACO.

**2.3.3 Total Labor Cost.**

> The total labor cost estimate will be determined by totaling the time
> for each craft and then multiplying the appropriate hour unit price
> from Schedule B for the appropriate wage rate for Service Contract
> Act/Bargaining Agreement or Davis-Bacon Act. This procedure shall be
> followed for each craft required to perform the job. The total labor
> cost estimate is the sum of all crafts involved.

**2.3.4 Material and/or Subcontract Estimates.**

> The estimated material cost shall be based on current pricing data or
> from vendor quotations. Vendor quotes shall be obtained from no less
> than three vendors for subcontract estimates exceeding \$20,000. ACO
> may request 3 vendor quotes for estimates below this amount when she
> deems it necessary to determine the price fair and reasonable. If
> materials are not negotiated as part of a firm fixed price delivery
> order, and are reimbursable, quotes and invoices shall be submitted.

**2.4 General Work Management Duties.**

> The Contractor shall:
>
> \(A\) Maintain a point of contact on-site at the NCAUR for receipt of
> work orders.
>
> \(B\) Review each work request for completeness, understanding, and
> clarity. Vague and incomplete work requests shall be returned to the
> QAS for description/additional information.
>
> All work orders will be issued by the Center Engineer, QAS or ACO to
> the Contractor. They will be in sufficient detail, with descriptions
> of work and sketches or drawings as necessary, to allow the Contractor
> to develop an estimate of man-hours, materials, and comply with
> established priority. The estimate of time and materials will be
> approved by the ACO prior to scheduling and commencement of work.
>
> \(C\) Develop and submit weekly to the ACO, QAS, Center Engineer and
> Safety Manager a schedule including all routine and additional work by
> assigned priority; and building availability, safety requirements,
> materials, personnel and equipment availability. Schedules shall
> indicate location of work, by building and room number or area. The
> ACO or designated Government Official will inspect the work schedule
> and revise to meet specific research needs.
>
> \(D\) Submit monthly Aging Report to the ACO, QAS, Center Engineer and
> Safety Manager on all work in the backlog.
>
> \(E\) Ensure that work to be redone is not assigned and treated as
> "new work," but counted as part of the original work order; and
> deficiencies documented and additional time noted. The Contractor must
> re-perform all intentional or negligent defective work.

\(F\) Materials, tools/equipment and spare parts shall be maintained,
procured,

stored, and controlled in an effective and efficient manner.

> \(G\) Maintain a log of Work Orders to include, at a
> [minimum]{.underline}, the following information:
>
> 1\. Work Order number'
>
> 2\. Brief description of work required and performed
>
> 3\. Date work order was received by Contractor
>
> 4\. Date work was started
>
> 5\. Date work was completed
>
> 6\. Time, materials, and personnel applied to work order
>
> The Contractor shall provide a weekly work order status report and
> work schedule by Friday to the ACO.
>
> \(H\) Record the expenditures of resources on a daily basis, to
> include man-hours by individual craft, work accomplished and material
> expended.

(?) Provide "marked up" to the Center Engineer to allow updating of "as
    built" drawings on file at the Center.

**2.5 Quality Control Program.**

> The Contractor shall:
>
> \(A\) Establish and maintain a Quality Control Program to: (a) ensure
> the requirements of the contract are provided as specified and a
> record of performance can be inspected by the Government to ensure
> compliance.
>
> \(B\) Ensure the program includes: 1) a quality control inspection
> system covering all required contract services, 2) a method of
> identifying deficiencies in the quality of services performed and
> corrective actions to prevent unsatisfactory or deficient performance.
>
> \(C\) Maintain a record of all Quality Control inspections, results
> and any corrective action. This file shall be the property of the
> Government and made available to the ACO or his/her representatives at
> all times. The file shall be turned over to the Government within
> thirty (30) days after completion or termination of the contract.
>
> \(D\) Enter all QC inspection reports into the work management system.

**3. Administrative Services.**

**3.1 Shipping and Receiving Freight.**

> The Contractor shall receive and ship freight for the NCAUR from 8:00
> a..m. to 4:30 p.m. including but not limited to:

• selecting containers appropriate for the material;

• packing, marking, and labeling packages in accordance with the
transporters\' requirements;

• weighing prepared shipments and completing weigh bills; and

• issuing bills of lading;

**3.1.1 Freight Tasks.**

> The Contractor shall:
>
> \(A\) Receive, unpack, verify, catalog, date, stock, recycle, and
> enter the received items into the computer. If the item is not for the
> stockroom, but for a specific requisitioner, catalog, deliver with
> Material Safety Data Sheet (MSDS), if received, and obtain signature
> of requisitioner, or an authorized representative, for receipt of
> item. **The contractor shall digitally log Material Safety Data Sheets
> into the Center computer files.** Freight items not identified by
> purchase order should be delivered to the name on item.
>
> Purchasing and Contracting will furnish the Contractor with
> appropriate copies of receiving documents for all orders and/or
> contracts for items to be delivered within the Center.
>
> \(B\) Check each shipment against the appropriate purchase documents
> or requisitions for quantity, accuracy and condition; complete and
> sign the receiving report and send to the appropriate procurement
> office; incomplete or damaged shipments will be noted on the receiving
> report and a copy of the receiving report and the packing list sent to
> the appropriate procurement office.
>
> \(C\) Deliver routine items within one (1) working day of receipt.
> Items marked "[perishable]{.underline}", "[refrigerate]{.underline}",
> "[store frozen]{.underline}", or requiring other special handling
> conditions, shall be placed in the hands of recipients within 15
> minutes of receipt, and the recipient shall sign the proper document
> receipt. If the recipient is not available, store as recommended on
> the shipping information and continue to attempt delivery each hour
> until delivery is successful.
>
> \(D\) Enter stockroom changes and follow up on old stockroom orders.
> Add and delete items approved by the ACO and change bin locations as
> needed.
>
> \(E\) Fill over-the-counter requisitions by individuals and enter the
> transaction information into the computer system.
>
> \(F\) Attach Government Property label on capitalized property (i.e.
> acquisitions over \$5,000) and submit the receipt copy with the
> property number and applicable information to the center's purchasing
> agent daily.

**3.2 Warehouse Duties.**

> The Contractor shall:

A.  Store supply items listed in the NCAUR supply catalog.

B.  Maintain the appropriate stock level of spare parts and supplies;
    printing of stockroom catalogs; reordering items to maintain the
    minimum stock level at all times; establish re-order points for each
    item in order to properly maintain stock levels; complete a
    requisition and submit to Center Purchasing Agent to reorder stock
    not on Government Storeroom Indefinite Quantity Contract.

C.  Receipt, storage and distribution of chemicals shall be in
    accordance with safety requirements, for example, observing maximum
    quantities of flammable solvents, proper use of cabinets, and
    separation of acids and organics.

D.  Warehouse shall be staffed between the hours of 7:30 a.m. to 4:00
    p.m., including lunch hours.

E.  Label, assign stock number in accordance with approve system, and
    enter information daily into the Government furnished computer
    system; maintain the stock items in an orderly manner on the
    shelves, bins, or lay down areas as appropriate for the item; and
    ensure proper housekeeping of the stock room area.

F.  Maintain security over the stockroom of all items to ensure
    unauthorized use of the spare parts or supply does not occur.
    Over-the-counter services shall be made during the hours of 7:30
    a.m. to 4:00 p.m., including lunch hours.

G.  Send soiled laundry and lab coats to a commercial laundry (under
    Government contract) on an "as required" basis. Track laundry sent
    out and received. Deliver lab coats to NCAUR employees within 24
    hours and obtain signed receipt upon delivery. Forward laundry
    receipts to Center Purchasing Agent.

H.  Shipments of spare parts for maintenance and new equipment will be
    transported to their appropriate storage areas and customer orders
    will be hand delivered to the requester responsible for document
    accountability.

I.  Designate a storeroom employee to serve as a member on the Center
    Storeroom Committee and to attend Storeroom Committee meetings.

**3.3 Supply Duties.**

> The Contractor shall:
>
> \(A\) Issue all supplies on a first in first out basis. All requests
> shall include the following information at a minimum: requester\'s
> name; delivery location; date; item number; size; quantity; item
> description; and, charge designation. Monitor frequency of all stock
> issued.
>
> \(B\) Notify ACO, NCAUR Purchasing Agent and Storeroom Committee when
> items are requested that are not stocked and complaints regarding
> quantity and quality.
>
> \(C\) Ensure that items deleted from stock are removed from the shelf
> and corresponding computer bin cards, and declared excess.
>
> \(D\) Establish plan of operations for receipt, storage and issuance
> of controlled substances utilizing the storeroom software system and
> submit a plan for approval by the ACO within 60 work days after
> contract award..
>
> \(E\) Make all supply deliveries. Deliver and process all supply
> orders received by mail within one (1) working day of receipt.
> Acknowledge all deliveries by the receiver\'s signature at the bottom
> of the request form and maintain a completed supply request forms
> file.
>
> \(F\) Record supply requests into the Government furnished automated
> computer system to include:

• name of the requesting unit;

• ARS‑approved charge number;

• item description;

• item quantity;

• date of order; and

• name of requester.

> \(G\) Submit a monthly and annual supply usage summary report to the
> ACO by the 10^th^ workday of the following month.

(H) **The contractor shall operate and maintain the central stores
    inventory system (software and hardware) and resulting data. The
    Contractor shall provide a CD back-up of data to the ACO on a weekly
    basis. The central stores system (software and hardware) and data
    shall remain official Government property.**

> **The Government has installed a new chemical inventory software
> system (CISProo 2000), MSDS software (MSDS Digital Filing Cabinet),
> and (5) Videx Laserlight Pro Scanners.**

**3.4 Shipping.**

> The Contractor shall:
>
> Package, mark, label and ship outgoing materials and equipment items
> to meet regulations of the transporter. Determine the most efficient
> means of shipment, such as size, type, weight, fragility, mode of
> transportation, destination of items, and due date.
>
> Maintain records of all incoming and outgoing shipments, including
> types, weight, and

number of packages.

Notify procurement and property office for proper shipping
documentation.

**3.5 Dry Ice.**

> The Contractor shall order (against Government contract), receive and
> store dry ice in the
>
> designated storage area inside and outside of storeroom. Ensure dry
> ice is available at all times for laboratory use.

**3.6 Compressed Gases.**

> The Contractor shall:
>
> \(A\) Order, receive, tag and deliver **cylinders of compressed
> gasses** such as helium, nitrogen, argon and propane in accordance
> with established OSHA, State and Federal procedures. (2 tags
> required - (1) bar code and (1) use status tag). The contractor shall
> reject delivery from vendors and not distribute those that are
> untagged, unlabeled, and out of date.
>
> \(B\) Retrieve empty cylinders for refilling;
>
> \(C\) Inspect cylinders for leaks and malfunctions; and, **prior to
> receiving, and before accepting returns.**
>
> \(D\) Advise and consult with NCAUR staff on proper handling of
> compressed gases.

**3.7 Cryogenic Liquids.**

> The Contractor shall:
>
> \(A\) Order, receive, tag and deliver dewars cryogenic liquids such as
> helium, nitrogen, argon, and propane in accordance with established
> OSHA, State and Federal procedures. (2 tags required - (1) bar code
> and (1) use status tag)
>
> \(B\) Monitor the supply of such liquids in tanks at the NCAUR and
> reorder as required.
>
> \(C\) Input historical data on each gas cylinders and dewars to
> include:
>
> inspection dates; maintenance performed, hydrostatic test results,
> date of refill, type of gas, date received from vendor, date issued to
> scientist, location in use, date returned from scientist, date
> returned to vendor.
>
> \(D\) Conduct annual inventory of all supplies, chemicals, gas
> cylinders, and dewars within the contractor's responsibility, with the
> ACO or designated representative.

**3.8 Forklift Operation and Maintenance.**

> The Contractor shall provide a licensed driver to operate and maintain
> forklifts capable of lifting loads weighing up to four thousand
> (4,000) pounds, to heights of ten (10) feet. Forklifts shall be used
> to load and unload and move heavy equipment and supplies. Operator
> shall be trained in the use of power winches, hoists, and positioning
> of loads.

**3.9 Barcoding.**

> Receive, unpack, and verify all procurement office items; bar-code and
> enter chemicals into the government furnished computerized chemical
> inventory and management system.

**3.10 Receptionist.**

> The Contractor shall provide receptionist and switchboard operator
> support in greeting and directing visitors and routing telephone calls
> to the appropriate personnel of NCAUR continually from 8:00 a.m. to
> 4:30 p.m., Monday through Friday, except Federal Holidays.
>
> The Contractor shall:
>
> \(A\) Answer all telephone inquiries and refer inquiries to the
> appropriate research unit or staff member;
>
> \(B\) Schedule conference rooms, audio visual equipment and fleet
> vehicle.
>
> \(C\) Maintain a file of employees, with room number and extensions,
> for directing calls;
>
> \(D\) Maintain a logbook of visitors, showing name, company, date, and
> employee to whom referred, assuring that all visitors register in and
> out of NCAUR;
>
> \(E\) Ensure each visitor is given a **numbered** badge with the
> current date stamped on the front, and inform visitor of requirement
> to wear **numbered** badge while at the NCAUR;
>
> \(F\) Ensure that persons removing Government property/equipment from
> the facility are in receipt of a properly signed property pass;
>
> \(G\) Inform persons with inquiries regarding training courses,
> special meetings, and conferences of scheduled time and dates. The
> Contractor will be notified by the customer of such activities, as
> well as scheduled visitors from industry, other Federal agencies, and,
> State and local governments;
>
> \(H\) Take messages, receive packages, make telephone calls and send
> and receive faxes. All outgoing messages shall be processed within
> (30) minutes of receipt. If unable to process outgoing messages within
> (30) minutes, the operator shall notify the requestor of the delay or
> problem and request further instructions.
>
> Receive, secure, and forward official mail, messages, faxes and/or
> telegrams. Notify recipient by phone within 15 minutes. If recipient
> cannot be reached, contact mail services for delivery to appropriate
> person.
>
> \(I\) Maintain government logs, keys and gas cards for government
> vehicles.
>
> \(J\) Notify immediate supervisor and ACO**, Safety Manager** or
> emergency personnel or any 6666 emergency call in the event of fire,
> medical emergency, disorder or criminal act that may take place in the
> lobby area, including incidents of unauthorized entry;
>
> \(K\) Maintain records of international calls;
>
> \(L\) Notify customers of photographs and/or developed film to be
> picked up at switchboard.

(M) Provide a fax usage report to be submitted to the ACO not later than
    the 10^th^ workday of the month.

(N) Adjust phone messaging system in the event of weather resulting in
    closing of facility.

**3.10.1 Training.**

> \(A\) Prior to assignment of duty, the employee shall receive basic
> training to include the operation of the switchboard; building entry
> and exit policies; orientation on conduct and attitude on and toward
> the job; and, employee/public relations.
>
> In addition certification to the ACO within twenty (20) workdays
> following assignment to duty for satisfactory completion of:

• general orientation on conduct and attitude on and toward the job;

• functions of the security service, specifically, protection of the
NCAUR;

• security orders, general and specific;

• employee and public relations; and,

• operation of switchboard.

> Relief personnel shall also have completed the same training. Names of
> all receptionist/switchboard personnel shall be furnished to the ACO
> prior to start of performance and immediately upon change.

**3.11 Mail Services.**

> The Contractor shall provide incoming and outgoing mail service
> including express mail services such as Federal Express or equivalent,
> International, and copier machines. Mail
>
> services shall be performed between the hours of 8:00 a.m. to 4:30
> p.m., Monday through
>
> Friday, excluding federal holidays and days designated by Federal
> statute, Executive Order or Presidential proclamation.
>
> The Contractor shall:
>
> \(A\) Pick up mail from the Peoria Main Post Office by 9:00 a.m.
> daily.
>
> \(B\) Sort incoming mail and deliver mail once daily to the
> appropriate office and research unit mail cart by 12:00 p.m.
>
> \(C\) Pick up outgoing mail from administrative offices and research
> unit mail cart that is ready for distribution while making deliveries.
>
> \(D\) Redirect displaced or lost mail. Unidentified mail shall be
> delivered to the ACO unopened for identification.
>
> \(E\) Maintain a current directory of all NCAUR personnel and office
> locations and changes and maintain an adequate supply of envelopes on
> hand for mail room use.
>
> \(F\) Operate a postage meter machine integrated with an electronic
> scale. Maintain, repair and fill the postage meter machine as needed
> to avoid running out of postage. Check will be issued by the Center
> Purchasing Agent, made out to U.S. Post Office for postage.
>
> \(G\) Deliver Federal Express, Express to the addressee within one (1)

hour after receipt in the mail room.

> \(H\) Sort, classify, and meter all outgoing mail , including
> certified (return receipt), special deliveries (overnight),
> international, **deliveries** and ensure that appropriate forms are
> completed.
>
> \(I\) Track mail costs incurred by all individual sections (e.g.,
> Research Leaders, Information, EEO, Area Director, Area Administrative
> Office). Costs for each section shall be tallied at the end of each
> month and a metered postage report submitted to the ACO no later than
> the fifth working day of the following month.
>
> \(J\) Ensure that all outgoing mail is ready for pick**-up** by the
> U.S. Post Office daily at 2:00 p.m. Processed outgoing mail deposited
> in the mail room after pickup, shall be taken to the Post Office when
> mail is pickup at 9:00 a.m. the following workday. If mail is not
> picked-up by the post office on any day, the contractor must deliver
> to the post office due to metering of the mail.

**3.12 Copy Machines.**

> The Contractor shall oversee general operation between eight (8) to
> twelve (12) copy machines identified in Attachment V Government
> Furnished Property of various sizes, capabilities, and brands located
> throughout the NCAUR.

• Submit a copier page usage report the (10) tenth work day of the
month.

• Perform adjustments and minor repairs; request professional repair
service through Government established services; maintain a current
copier inventory.

• Maintain records on use and maintenance of every copy machine;
maintain adequate supplies, such as toner and developer; and requisition
for supplies through the Center Purchasing Agent.

• Complete and send meter cards at the end of each month to designated
companies.

-   Receive, store and distribute copy paper making sure there is an
    adequate supply at each copier.

**3.13 Centralized Copying and Duplicating Services.**

> The Contractor shall:
>
> \(A\) Provide copying, duplicating, and maintenance services for the
> equipment identified in Attachment V. Provide setup which includes
> cleaning and adding
>
> paper and toner by 8:30 a.m., Monday through Friday.
>
> \(B\) Provide duplicating and binding support services on the
> Duplicating Request Form Attachment XV. Any change(s) to the form used
> shall be approved by the ACO.
>
> \(C\) Maintain adequate paper stocks, colors, and sizes.
>
> \(D\) Requests include either two-sided or single sided copying. The
> complete job, including original material, shall be returned to
> requesting unit.
>
> \(E\) All work shall be completed within three (3) workdays from
> submittal date or by the date requested, unless a later date is
> approved by the ACO.
>
> \(F\) All work shall be performed in accordance with requestor's
> quality specifications and in quantity specified. Pages shall be in
> the order specified, with stapling, binding, and collating performed
> as requested.

**3.14 Scientific Illustrations Services.**

> The Contractor shall:
>
> \(A\) Translate experimental data and other material submitted in the
> form of legible photographs, charts, schematics, tables, etc., into
> accurate illustrative material and media for submission to journal
> book publishers and presentation at scientific and other meetings.
> This includes functioning in‑studio and on‑site of subject with
> photographic and computer aided graphics equipment and selection of
> proper materials required to complete the job of producing clear,
> legible slides, tables, glossy prints, and poster presentation
> materials. Historical annual volume is shown in Attachment III .
>
> \(B\) Materials prepared will be used for reports, presentations at
> scientific or other meetings, and publications in scientific journals
> and books. Material shall meet the quality specified by the medium
> intended and conform to the style required by the particular journal
> or publisher. Material submitted may be photographic, computer
> generated, typed, handwritten, or drawn copy. Consultation may be
> required with requestor to formulate needs and requirements of the
> completed work.

**3.14.1 Photography.**

> The Contractor shall:
>
> \(A\) Provide photographic services to record research work performed
> by scientific, engineering, and support personnel at the Center. Items
> may be perishable in nature and require a short response time.
>
> \(B\) Accomplish work in the Photographic Laboratory or on location to
> be used as prints for publications, slides, overheads for
> presentations, enlargements for poster sessions, **passport pictures,
> and pictures for ID/key cards.** Photographs shall be black and white
> or color by conventional or instant photographic equipment as
> appropriate.
>
> \(C\) Develop all photographic work designated as perishable the next
> day. The scientist\'s will notify the Contractor in advance when
> perishable items will be available for photographing.
>
> \(D\) Provide photographic services to create slides in black and
> white or color for presentation in large auditoriums. Original slides
> could be camera ready figures, tables, journals, and previously
> recorded research photographs. Layout, format, and color utilized in
> the development of slides will be at the discretion of the illustrator
> unless specified by the originator.
>
> \(E\) Provide photographic services to cover and record photographs of
> award ceremonies, guest speakers, and portraits; research seminars and
> activities by color slide, photos, or video tapes.
>
> \(F\) Provide photographic processing for all black and white films
> and papers and color processing printing. All chemicals and GFE
> required for processing shall be maintained by the Contractor.
>
> \(G\) Provide photographic glossy or other prints, which includes
> publications requirements layouts. Special size reductions (2\" x 2\")
> and enlargements (20\" x 20\") for poster and exhibits for specific
> journal requirements. Film positives shall be prepared for 35 mm
> slides and overhead projection.
>
> \(H\) Provide all printing material essential for presentations,
> exhibits, & journal inputs as requested.
>
> \(I\) Maintain a control system log to loan portable photographic
> equipment to include name of the requestor, unit the equipment is
> signed out to, length of time signed out for, serial number of each
> item, purpose of use, date returned, and condition of the equipment
> upon return. Provide instructions on the use and operation of
> equipment and ensure proper operation before and after each use.
> Immediately notify the ACO if equipment is damaged.
>
> \(J\) Provide consultation with NCAUR personnel who record routine
> data with their own photographic systems on procedures for
> optimizations of conditions necessary for filming or recording data.
>
> \(K\) Establish procedures to promote consultation between NCAUR
> personnel and the illustration department to optimize output, while
> insuring that the majority of the illustrator\'s time is spent on
> production and timely completion of tasks.

**3.14.2 Design and Layout.**

> The Contractor shall:
>
> \(A\) Provide consultations with scientific, engineering, and support
> personnel at the NCAUR on procedures and methods for photographic
> layouts; design and preparation of data for use in publications,
> presentations, posters, patents, displays, and exhibits.
>
> In addition, adherence to specific instructions as to spacing format,
> lettering size and style, along with ability for finished copy to
> withstand either reduction or enlargement.
>
> \(B\) Design and prepare publications and display materials essential
> for NCAUR personnel from legible data presentations with instructions
> attached as to specific requirements.
>
> \(C\) Establish and maintain a file for future selection and use by
> NCAUR of all presentation material (i.e., slides, photo mechanical
> transfers, prints, etc.).
>
> \(D\) Provide lettering, sizing, and mounting of figures, text, and
> photographs enlarged for use in technical poster presentation.
> Legibility, neatness, color selection, and visual effectiveness are
> critical.

**3.14.3 Text Preparation.**

> The Contractor shall
>
> \(A\) Provide specialized typing for technical presentations that
> includes, but not limited to, sequences, flowcharts, chemical formulas
> and structures, and tabular material, often times including a
> combination of several types of materials on one typed sheet. Also
> included is extensive use of Greek and mathematical symbols or super
> and subscript numbers and letters. The work is done mostly from rough
> draft or handwritten copy. Adherence to size specifications is
> critical.
>
> \(B\) Provide preparation of slide material copy by conventional
> layout for camera ready reproduction or the preferred computer aided
> graphics procedures. Emphasis on style and size of lettering is
> critical, as is technical proportion, accuracy, legibility, and
> completeness. Use of Greek and mathematical symbols is also included
> in preparation. Capability of variable vertical and horizontal line
> spacing is critical to this work.
>
> \(C\) Input data and operate computer aided graphics software and
> hardware for the preparation of poster session and display text
> material. Lettering size shall be adaptable to the overall size limits
> of the presentation. Titles, authors, headings, etc., shall vary in
> sizes for legibility required to be read at distances of 3 to 4 feet
> from presentation. Super and subscripts shall be proportionate to the
> size of text being used. Underscoring, Greek and mathematical symbols,
> formulas, etc., are an integral part of this work. Horizontal and
> vertical proportions, spacing, editing corrections, additions, or
> deletions shall be included. Final copy shall be of a quality
> acceptable for presentation. Accuracy and completeness are critical.
>
> \(D\) Provide typing or related services/method to support the
> photographic function that includes various large letter size and
> styles (e.g., Orator for IBM) typing capability to be used for
> displays, label signs, name tags, flyers, brochures, reports, memos,
> award citations, and overhead transparencies.

**3.14.4 Graphic Arts.**

> The Contractor shall:

H.  Provide graphic services to prepare illustrations used for
    publications, slides for talks, exhibit material for \"poster
    sessions.\" Work will be provided in the form of computer printout,
    recorded output, pencil sketches, and discussion with NCAUR
    personnel describing purpose of the illustration. Material shall be
    camera ready art work or the preferred computer aided graphic
    product produced from computer aided graphics software and hardware
    supplied by the Government.

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A.  Provide graphic services to prepare page layout for illustrations
    for typeset on the same page and prepare illustrations on typeset
    pages.

B.  Provide graphic services to complete tabulated data chart layout,
    flowcharts, and underlining, on typeset format furnished by NCAUR
    personnel.

C.  Update room identification for lab and office doors.

**3.14.5 Audio/Visual.**

> The Contractor shall:
>
> \(A\) Set up and maintain sound, video, and projection equipment for
> meetings, seminars, and special events, and, provide an operator on
> request. Equipment includes, but is not limited to, slides, movies,
> overhead, VCR and TV, projection equipment, amplifiers, microphones,
> mixers, and tape recorders.
>
> \(B\) Responsible for minor emergency repairs of equipment that fails
> during use (burned out bulbs, alternative slide trays, alternative
> lenses, etc.). Immediate emergency replacement or repair is required
> to allow the presentation to continue.
>
> \(C\) Provide instruction to NCAUR personnel for use and operation of
> audio/visual equipment when requested to include all modes of
> operation of equipment and possible steps to take in case of
> emergency.
>
> \(D\) Maintain a log system of control for loan of portable
> audio/visual equipment and instruction on use and operation of
> equipment. Loaned equipment shall be checked out and operated by
> Contractor before and after each use to insure proper operation to
> include the name of the person and unit the equipment is signed out
> to, length of time signed out for, serial numbers of equipment,
> purpose of use, and date returned; Inform the ACO immediately of any
> damaged equipment returned.
>
> \(E\) Develop and maintain a catalog system of all new material for
> future reference to include, but not be limited to, prints, negatives,
> slides, equipment instructions, and logbooks referencing photographic
> materials. Cataloging and cross referencing of these files shall be
> maintained by the Contractor.

**3.14.6 Scheduling and Coordination.**

> The Contractor shall:
>
> \(A\) Inform the ACO regarding future meetings or other occasions that
> may require
>
> preparation of visual materials to project workloads and identify
> potential backlog situations.
>
> \(B\) Schedule work so work to be completed within 10 working days
> from date of receipt or by requested date of completion **on
> first-in/first-out basis.**
>
> \(C\) Coordinate graphics, typing, and photography tasks.
>
> \(D\) Update weekly the workload report, via the intranet, on
> Scientific Illustrations work orders.
>
> \(E\) Establish a system that will enable utilization of nonremovable
> photographic equipment and facilities by NCAUR employees.

**3.14.7 Work Order System.**

> Submit a form similar to Photographic and Illustration Work Order
> approved by Research Leaders for Scientific Illustration Services
> (Attachment XIII).
>
> Notify the ACO immediately if the required completion date results in
> a reprioritization of workload.
>
> Provide photographic, audio/visual, graphics, text preparation, or
> other types of services for weekend exhibition. Advance notice will be
> provided by the customer one (1) week prior to the event.

**4. Facilities Service.**

**General**

> The Contractor shall perform carpentry, masonry, and maintenance and
> repair services to include, but limited to floors, walks, ceilings,
> roofs, doors and hardware, cabinets, counter tops, furniture, windows,
> **flashing,** foundations, cleanup of debris upon completion of all
> work.
>
> Contractor personnel shall observe all necessary precautions when
> working in laboratory modules and restricted areas.

**4.1 Janitorial Services.**

> **General**
>
> The Contractor shall furnish and maintain all equipment and supplies
> to perform janitorial services for NCAUR laboratories and
> biocontainment areas which includes keeping the buildings free from
> trash, litter, dirt, lint, scuff marks, spots, and any foreign matter
> that might preclude an acceptable appearance. The Center shall be
> cleaned in a manner that is visibly appealing to employees and
> visitors. The Contractor shall exercise caution and safety when
> performing housekeeping tasks and use OSHA approved **standards and
> procedures**. Janitorial tasks include but are not limited to:
>
> \- Trash Removal - Vacuuming Carpets
>
> \- Sweeping and Mopping Floors/Stairs - Carpet Cleaning
>
> \- Dusting - Cleaning Entrance Mats
>
> \- Cleaning Drinking Fountains - Glass Cleaning
>
> **-** Spot Cleaning - Wet Mopping
>
> \- Cleaning Fixtures - Exterior ashtray/trash receptacle disposal
>
> \- Recycling - Cleaning Storm Damage
>
> \- Furniture, Table and Chairs - Cleaning Conference Room/furniture
>
> \- Cleaning/Disinfecting restrooms - Floor Refinishing (after duty
> hours)
>
> \- Cleaning Cafeteria - Spill Cleaning (non hazardous spills)
>
> \- Set up Conference Rooms and - Cleaning Chalkboards/Dryboards
>
> audio-visual equipment - Floor Maintenance
>
> \- Video Equipment Relocation - Laundry

**4.1.1 Janitorial Tasks.**

> The Contractor shall perform facility-wide janitorial services, in
> accordance with Attachment XVIII, Matrix of Janitorial Services.
>
> \(A\) Provide a minimum of one employee on‑site from 8:00 a.m. - 4:00
> p.m., Monday through Friday and additional on site at 3:00 p.m. to
> assist in cleaning offices secured at night. Daily janitorial services
> shall be performed between the hours of 4:30 p.m. and 11:00 p.m.
>
> \(B\) Periodic cleaning requirements performed on weekends and/or
> holidays are subject to coordination with the ACO.
>
> \(C\) Turn off lights, close doors **and windows** in unoccupied rooms
> **and hallways.**
>
> \(D\) Store and secure cleaning supplies, materials, and equipment in
> a safe, sanitary, and neat manner; replace mops, cloths, and sponges
> before offensive odors are noticeable; areas designated for storage of
> janitorial supplies and equipment shall be kept clean and odor free.
>
> \(E\) Notify the supervisor when encountering any questionable
> situations in performing any janitorial function; e.g., safety hazard,
> inaccessible area, unknown substance in trash cans or in work areas.
>
> \(F\) Provide a schedule for the completion of work identified in
> Attachment XVIII, Matrix of Janitorial Services to include
> building/area and day and shift during the workday (from 8:00 a.m. to
> 4:30 p.m., Monday through Friday).
>
> \(G\) Empty all trash, boxes and cardboard daily including any boxes
> marked trash in hallway. Pick up any trash that falls onto the
> facility or grounds during the removal of such collected trash. Trash
> shall be deposited in the nearest dumpster and removed from the site.
> Waste materials removed from the NCAUR shall be deposited only in EPA
> approved sites. Empty recyclable receptacles of mixed paper and
> aluminum cans (3) times per week. Plastic, glass and metals are picked
> up as cans are filled, approximately once per week. Government
> employees prepare materials for recycling.
>
> Empty and replace liners daily for all sanitary napkin containers;
> clean and spray the containers exterior and interior daily with a
> disinfectant; and keep sanitary napkin dispensers full. Deliver all
> monies deposited in the dispensers to the Midwest Area Budget & Fiscal
> Officer.
>
> \(H\) Vacuum all rugs and carpets, sweep areas of the rug not cleaned
> by vacuuming, and care should be given to not strike the furniture or
> baseboards.
>
> \(I\) Sweep or mop floors without carpet. All furniture, waste
> baskets, or equipment moved shall be placed back in their original
> locations.
>
> \(J\) Vacuum all carpet type entrance mats to remove soil and grit and
> to restore resiliency of the carpet pile. Rubber or polyester entrance
> mats, and rubber floormats shall be swept, vacuumed, or hosed down
> outside, as weather permits, to remove soil and grit. Soil and
> moisture underneath mats shall be removed and mats returned to their
> original location.
>
> \(K\) Ensure that dust does not accumulate on horizontal and vertical
> surfaces, such as
>
> radiators, desks, file cabinets, library bookshelves, glass table
> tops, brass fixtures, office door panels, louvers, doorways, phone
> booths, fire extinguishers, and sills below a 7\'0\" level. Do not
> disturb papers, books, or other materials located on desks, tables,
> cabinets, or files.
>
> \(L\) Perform high dusting of rooms in accordance with Attachment No.
> XVIII, Matrix of Janitorial Services surfaces above 7\'0\" which
> includes, but is not restricted to, venetian blinds, pipes, duct work,
> and ledges. The floor surface of the area where high dusting is
> performed shall be cleaned excluding labs.
>
> \(M\) Clean all glass partitions, glass doors, display cases, draft
> shields on windows, mirrors and adjacent trim. Care shall be taken
> when cleaning plastic surfaces such as Lexan room dividers. Contractor
> employees shall not clean glass in exhaust hood doors, nor glass in
> bookcases or cabinets situated in laboratories or offices.
>
> \(N\) Clean and disinfect all polished metal surfaces, including the
> orifices and drains.
>
> \(O\) Clean all chalkboards/dryboards and erasers. Remove all writing,
> dust, streaks, marks, and smudges from the chalkboard and chalktray.
>
> \(P\) Remove smudges, fingerprints, marks, and streaks, from washable
> surfaces of walls, partitions, doors, and fixtures using germicidal
> detergent in rest rooms, locker rooms, smoking areas, and drinking
> fountains in accordance with
>
> [Attachment XVIII,]{.underline} Matrix of Janitorial Services.
>
> \(Q\) Clean and disinfect daily all restrooms, shower rooms, and
> locker rooms, which includes sinks, showers, toilets, urinals, flush
> handles faucets, and exercise equipment; using an approved nonpungent,
> germicidal disinfectant solutions on toilets, urinals, and exercise
> equipment; and stock supplies such as toilet tissue, paper hand
> towels, seat covers, liquid hand soap, and sanitary napkins.
>
> Keep cloths, brushes, and sponges used for cleaning the rest rooms
> separate from cleaning materials used for other areas.
>
> \(R\) Perform wet mopping on all tile floors of the facility. Where
> wet mopping is not feasible and drain is available in floor, floors
> should be hosed down and excess water swept or squeegeed to the drain.
> Concrete floors with a floor drain shall be hosed down and squeegeed
> to remove excess water.
>
> \(S\) Perform floor refinishing on all finished floors. Maintain a
> clean, attractive appearance which includes stripping floors of
> existing sealer, rinsing floor, and two (2) coats of approved sealing
> materials applied. Refinishing tile containing asbestos shall be in
> accordance with approved procedures.
>
> Floor refinishing in rest rooms include all tile on the floor and
> extending up the walls, scrubbing of tile and grout, or cleaning by
> hand; and apply approved sealer.
>
> Notification is required one (1) work day prior to performing
> refinishing work in a laboratory or office. Desks, chairs, and trash
> receptacles moved by the contractor shall be placed back to the
> original position. Research personnel are responsible for moving lab
> equipment or hazardous material upon notification by the Contractor of
> the schedule for refinishing work.
>
> \(T\) Responsible for floor maintenance which includes scrubbing,
> using floor machine where applicable, with an approved cleaning
> solution, and rinsing; apply a second layer of floor finish if
> necessary, to restore shine to floors.
>
> \(U\) Identify problems that require maintenance or repair and
> establish a system for employees to report problems to the ACO in
> writing.
>
> \(V\) Contractor orders laundry services (against a Government
> contract), for lab coats and blankets. Labcoats are tracked when sent
> and received. They are delivered to Government employees upon receipt.
> Blankets are for use in the Nurse's area.

(W) Change **disposable bedding** on beds in the Nurse Station (rooms
    1008-1010) daily or as directed by the ACO.

(X) Annual cleaning of all windows on interior and exterior walls.

(Y) Shampooing of carpets annually.

(Z) Clean all interior and exterior windows including mini and venetian
    blinds, annually. All sils and stone panels shall be cleaned of all
    spots, streaks or runs. Window tracks shall be cleaned by vacuum
    cleaning orscraping to assure that all windows function properly.

> (AA) Clean conference room chairs annually.
>
> **[Additional Work]{.underline}**
>
> The Contractor shall perform cleaning of walls, floors, carpet,
> furniture, equipment, and other building areas/systems as requested by
> the ACO which includes, but is not limited to:

• Special cleaning as requested

• Cleaning of furniture or equipment

• Special one-time cleaning of a laboratory, office, or other area(s) of
the facility

• Special one-time refinishing of tile floors

• Cleaning of the interior surfaces of ductwork, and

**4.2 Carpentry and Masonry Services.**

> \(A\) The Contractor shall: cut, shape, erect, modify, repair and
> maintain, wood and non-wood items and structures including but not
> limited to:

• repairing and modifying buildings and fixtures made of wood, plywood,
wallboard, and plastic;

• cutting and installing glass and plastic in frames;

• applying caulking compound and other filler material around door and
window casings and other areas to achieve an air and water‑tight seal;

• maintain and repair studs, sills, braces, joists, siding, dry and wood
walls, acoustic tiles, and formica.

• repair and maintain cabinets, counter tops, fences, cages, storage
bins, frames, and casings for windows and doors.

-   installing bulletin boards, pencil sharpeners, door nameplates, and
    shelves.

-   **repair of lab drawers.**

> \(B\) Maintain, modify, adjust and repair roofs that are built‑up,
> shingle, single‑ply, or rolled to include: repair or replace flashing,
> repair, clean, and replace gutters and down spouts; and, sealing
> leaks.
>
> \(C\) Replace, maintain, and repair floors and floor coverings
> including: linoleum, vinyl, wood, tile, (some tile may contain
> asbestos, see asbestos section 6.1), epoxy and special coatings, and
> cement
>
> \(D\) Maintain, modify, and repair structures and surfaces made of
> brick, stone, concrete, and ceramic and clay‑based tiles that include:

• repairing chips and cracks in floors, walls, ceilings, and sidewalks;

• replacing bricks and stones in buildings, and walkways;

• mixing mortar; cutting, shaping, and laying bricks, stone, and blocks;
and,

• repairing stucco and patching plastic walls.

> \(E\) Replace, maintain, repair, and adjust locks in cabinets, rekey
> locks, repair padlocks, cipher locks, and combination locks; and,
> unstick and unfreeze locks.
>
> Repairs and replacements shall match the original structure in
> construction and materials. Make repairs and adjustments to correct
> observed or reported deficiencies.
>
> **[Additional Work]{.underline}**

The Contractor shall install and construct carpentry and masonry
structures to include:

o mixing and pouring concrete slabs;

o erecting and dismantling displays and exhibits;

> o assembling, repairing, constructing, and installing laboratory
> equipment;
>
> o constructing additions to facilities or completing facilities;

o installing new acoustical and suspended ceilings

**4.3 Painting.**

> **[General]{.underline}**
>
> The Contractor shall maintain and paint offices, signs, laboratories,
> facilities. All paintable surfaces, interior/exterior, and other
> structures shall be maintained in a manner so as not to show peeling,
> cracking, chipping, running, or flaking:

• wood

• window frames, doors, and door frames

• ferrous metal

• galvanized and zinc copper alloy

• masonry and concrete surfaces

• pipes

• electrical accessories

• plaster, wallboard, dry wall

> All surfaces of common areas (interior and exterior) and pavement
> markings shall be painted at least once every five (5) years. Common
> areas for painting include conference rooms, bathrooms, lounges, lawn
> furniture, library, signs, outside lamps, cafeteria, hallways,
> conference rooms, stairwells, auditorium and maintenance garage. The
> Contractor shall communicate with the ACO regarding color selection.
> Observe necessary precautions when working in laboratories and
> restricted areas.

**4.3.1 Painting Tasks.**

> The Contractor shall:

F.  Prepare surfaces for refinishing in offices, facilities,
    laboratories, and large surface areas. Including, but not limited
    to:

• scraping excluding lead base paint, sanding, and cleaning away dirt,
dust, grease and other surface impurities;

• caulking, taping, spackling, repairing holes or cracks, and applying
putty to achieve a smooth surface; and,

• stripping, sanding, and refinishing concrete and nonslip surfaces.

A.  Move or cover equipment, furniture, and other items around the work
    area prior to beginning work.

B.  Upon completion, the Contractor shall return the work area to the
    original arrangement or to the customer\'s satisfaction upon
    completion.

C.  Laboratory equipment shall not be removed unless approved by the
    ACO.

D.  Cover equipment and furniture that cannot be moved with clean drop
    cloths to protect them from splattering.

E.  Notify the ACO at least 24 hours in advance to close a road or
    parking area to apply markings. The Contractor shall work outside of
    normal duty hours to apply road markings upon ACO approval.

F.  Annual application and removal of liquid shade from greenhouse.

G.  Paint damaged or flaking lab ceiling up to (5) annually.

> **[Additional Work]{.underline}**
>
> The Contractor shall paint newly constructed or altered surfaces,
> using putty, caulking, or spackling, and apply paint. Final coatings
> should match the finish of existing or similar structures.
>
> In addition, prepare, paint, and finish laboratory areas, office and
> laboratory furnishings and equipment. Items shall be dismantled and
> reassembled for a finished look.
>
> Prepare and paint surfaces requiring special coatings and attention,
> such as refrigeration equipment, cold rooms, animal rooms, and cooling
> towers. The paint material shall be heat, corrosion, and chemical
> resistant and may require special handling and application.

**4.4 Sheet Metal and Welding Services.**

> The Contractor shall:
>
> \(A\) Maintain, modify, repair and assemble metal components of
> buildings, structures, and equipment in accordance with industry and
> trade standards including, but not limited to:

• heating and bending to shape metals;

• drilling, torch cutting, hammer forging, grinding, sawing, and fitting
parts;

• welding using electric, acetylene, and gas shielded, and low carbon
welding processes on light, heavy gauge, and hardened metals; as well as
steam lines and other pressurized systems; and,

• operating machining tools and equipment.

> \(B\) Maintain, modify, and repair metal components of buildings,
> equipment, fixtures, and other items in accordance with NCAUR Safety
> Manual and applicable Federal, state, and local codes. Including, but
> not limited to:

• constructing heating and cooling duct fittings, exhaust systems,
funnels, down spouts, gutters, vents, hoods, louvers, frames;

• cutting, trimming, fitting, brazing, and soldering various metals;
and,

• welding coils, support structures, pipes, holding tanks, sterilizers,
heat exchanger, etc.

-   **fabrication and alteration of lab equipment up to 500 hours
    annually.**

> \(C\) Make repairs and adjustments to correct observed or reported
> deficiencies.

**4.5 Machinist Services.**

> **[Repair and Maintenance of Mechanical Equipment]{.underline}**
>
> The Contractor shall maintain, repair, and modify mechanical
> equipment/systems used in the maintenance and operation of the Center
> including but not limited to:

• repair of air supply units, cooling towers;

• lubrication, adjustment, and replacement of bearings and mechanical
drives of building systems equipment;

• maintain proper alignment of shaft couplings to motors and bearings;

• manufacture and installation of safety guards; and,

• manufacture of unavailable parts or serviceable equipment no longer
being manufactured.

-   maintain house vacuum and change oil in lab vacuum pumps (contractor
    not responsible for changing oil in lab vacuum pumps in excess of 20
    per year)

> **[Additional Work]{.underline}**
>
> The Contractor shall:
>
> \(A\) Install new pieces of equipment or remodel existing facilities.
>
> \(B\) Repair, test, and maintain equipment used by the research
> scientists.
>
> \(C\) Design, Construct, Fabricate, and Assemble machine parts on
> equipment for Research.

**4.6 Paved Surfaces and Signs.**

> **[General]{.underline}**
>
> The Contractor shall maintain and repair all paved surfaced areas
> which includes:

• roads

• parking lots

• sidewalks

• access ramps

> **[Paved Surfaces and Sign Tasks]{.underline}**
>
> The Contractor shall:
>
> \(A\) Clean and maintain roadsides, pavement, and parking areas, seal
> pavement cracks and damage;

• minor repairing of sidewalks; and,

• minor repairs of paved roads and parking areas.

-   maintain painted parking stripes

-   maintain directional signs

-   maintain crosswalks

> \(B\) Install, straighten, and maintain traffic, directional, and
> information signs in accordance with Federal, state, and local
> regulations. Signs shall be located in clear and visible locations at
> the proper height and alignment.
>
> \(C\) Develop and submit a snow and ice removal plan to the ACO within
> 60 days after the initial period of performance begins to include
> removal of snow and ice from paved roads, parking lots, sidewalks,
> steps, ramps, and curbs in the event of snowfall or ice conditions
> (24) hours a day.
>
> \(D\) Initiate snow removal when snowfall begins or the ACO, Center
> Director, or designated acting authority determines conditions are
> hazardous.
>
> \(E\) Remove and dispose of snow from sidewalks, ramps, paved roads
> and parking lots, leaving the surface clear for safe passage of
> vehicles or personnel.
>
> \(F\) Apply abrasives or chemical mixtures not harmful to employees,
> plants, wildlife, or treated surfaces in time to prevent ice buildup.

**4.7 Grounds Maintenance.**

> The Contractor shall perform routine grounds maintenance including,
> but not limited to: cutting, edging, trimming, weeding, control
> burning grass and ground covers; maintaining trees, bushes, and flower
> beds; policing grounds; applying fertilizer and lime, when needed;
> removing tree stumps; insect control schedule.

**4.7.1 Grounds Maintenance Tasks:**

> The Contractor shall:
>
> \(A\) Submit a Schedule for Grounds Maintenance to the ACO for
> approval prior to March 31 each year to include, but not be limited
> to: weed control schedule; planned improvements; flower bed locations;
> number of and type of flowers; dates of fertilizer applications and
> areas; and schedule for performance of experimental growth plots
> duties.
>
> \(B\) Mow, edge, and trim grassy areas. A uniform height of 1.5 to 3
> inches while leaving no skips and patches of uncut grass. Trim around
> fixed objects, such as buildings, trees, and signs, and under movable
> items, such as chairs and benches, sidewalks, equipment pads,
> foundations, curbs, and gardens. Movable items shall be rotated not
> more than ten (10) yards to different areas to diminish turf wear in
> any one spot. All personnel engaged in mowing shall wear safety
> equipment (glasses, shoes, hearing protection, gloves and employ OSHA
> safety practices).
>
> \(C\) Fertilize and seed lawn areas and plant flower beds in
> accordance with an approved schedule or as directed by the ACO. Apply
> herbicides, pesticides, and fertilizers that meet state and EPA
> requirements.
>
> \(D\) Water plant and grass areas on a schedule to maintain health
> vegetation.
>
> \(E\) Apply mulch to plant beds and remove leaves, debris, and trash
> throughout the grounds including drainage, ditches, roadsides, and
> parking lots.
>
> \(F\) Repair ground defects caused by underground repairs and
> activities; inhibited vegetation growth; vehicle and pedestrian
> traffic; and snow removal (to include resowing grass from salt
> contaminated soil) and other heavy equipment.
>
> \(G\) Responsible for preventing disease and insect infestation to
> lawns, plants, and trees.
>
> \(H\) Maintain trees, bushes, and plants. Natural shaping and growth
> patterns of trees, bushes, and shrubs. Clippings shall be collected
> and discarded in a proper manner.
>
> \(I\) Maintain flower beds and other plants in a healthy and
> attractive condition.
>
> \(J\) Remove trees, stumps, trunks, and other large or excess
> vegetation. Stumps shall be ground down to a minimum of twelve (12)
> inches below the existing soil level or pulled out of the ground.
> Resulting debris shall be removed and the area leveled, seeded, or
> sodded to match the surrounding area.
>
> \(K\) Maintain drainage systems and storm sewers to ensure proper
> drainage and repair and replace damaged drainage pipes and conduits to
> prevent blockage, leaking, and flooding.
>
> \(L\) Prepare experimental plots in the spring and fall, which
> include, general cultivation of temporarily unused areas, and cutting
> down residual vegetation in the fall. Assist in the maintenance of
> experimental prairie planting, to include burning or additional
> cultivation; but are not limited to plowing and disking; adding mulch
> material; installation or removal of fences; add soil; assure proper
> drainage; creation of new experimental areas.

(M) Till research garden plots in spring, intermediate, and fall, clean
    and fertilize. Application of fertilization also done in tilling
    process.

(N) Pick-up debris from parking area after baseball games, prior to
    8:00a.m. the following morning.

**4.8 Vehicle and Equipment Services.**

> The Contractor shall schedule, transport and maintain Government-owned
> vehicles and equipment from 8:00 a.m. to 4:30 p.m., Monday through
> Friday except Federal holidays. The Government-owned vehicles and
> equipment are identified in Attachment V.
>
> The Contractor shall:
>
> \(A\) Schedule vehicles for individuals or groups on official
> Government business when requested and maintains records each time a
> vehicle is used, by whom, destination, and how many miles were driven.
>
> \(B\) Record all expenses in the individual vehicle log book (AD-187)
> and submit monthly to the Property Section and ACO.
>
> \(C\) Rotate vehicles in order to balance the mileage accumulation.
>
> \(D\) Accept reservations for vehicles verbally by phone, in person,
> by written order, or via the NCAUR LAN and inform requestor of the
> vehicle assigned.
>
> \(E\) Maintain keys and credit cards in a secured location and lock
> vehicles.
>
> \(F\) Perform routine minor repairs, annual inspections, and arrange
> for major service repairs at qualified dealers, as approved by the
> ACO.
>
> \(G\) Dispense gasoline, check fluids, maintain proper tire pressure,
> clean inside/outside, inspect for potential problems/defects, and
> charge batteries.

**4.8.1 Inspection.**

> The Contractor shall inspect each vehicle bi-weekly for cleanliness,
> oil, water, damage, and minimum 3/4 tank fuel (using Attachment X,
> page 4**)** and annually for compliance with Government regulations
> (using Attachment X, page 3) complete the appropriate checklist for
> each motor vehicle for approval by ACO and maintain a copy in a file
> for after-use inspections. Any items requiring attention shall be
> taken care of before next dispatch.

**4.8.2 Vehicles In and Out Service.**

> The Contractor shall:
>
> \(A\) Place newly acquired vehicles and equipment into service and
> remove surplus vehicles from service.
>
> \(B\) Perform inspection on incoming vehicles and report deficiencies
> to the ACO noting damage and missing or malfunctioning parts. Vehicles
> passing inspection shall be outfitted with decals, tags, or special
> equipment approved by the ACO.
>
> \(C\) Inspect, clean, and wash vehicles allowing for 240 washings per
> year.

**4.8.3 Vehicle Cost Data.**

> The Contractor shall compile and maintain records of all costs and
> service provided to vehicles under this contract including, but not
> limited to, the reports shown at attachment X. Contractor records
> shall track data regarding: maintenance, repairs, inspections, fuel
> usage, oil usage, mileage readings, accidents operator violations.
>
> Data shall be reported monthly, not later than the 10^th^ workday of
> the month, on ARS Form 715, or in a format approved by the ACO.
>
> Analyze and review vehicle and equipment reports and make
> recommendations to the ACO regarding property disposition.

**[Additional Work]{.underline}**

> The Contractor shall provide repairs and overhauls on all Government
> vehicles and equipment identified in (Attachment XXX). These tasks
> include, but not be limited to:

• repairing brakes

• adjusting and repairing steering system

• performing tune-ups

• repairing air conditioning and heating systems

• repairing suspension systems

• repairing/replacing exhaust systems

• changing/repairing tires

• winterizing vehicles

• performing miscellaneous repairs on lights, doors, batteries,
radiators, locks, etc.

• performing minor body work

• oil and filter changes

> Repair and return Government-operated vehicles within three (3)
> working days of notification of maintenance and notify the ACO for
> additional time.
>
> Notify the ACO in writing the following workday when repairs are not
> made with an explanation of the problem, and recommended solutions.

**4.9 Security Service.**

> The Contractor shall provide unarmed uniformed, security protection
> for all personnel and property at NCAUR from crimes of violence,
> theft, sabotage, and trespassing at NCAUR twenty-four (24) hours a
> day, seven (7) days a week, three hundred sixty-five (365) days a
> year. During the hours of 4:30pm 8:30am the guards are at their
> station at the top of the hour for 15 minutes. The rest of the time
> they are continuously making their rounds.
>
> The Contractor shall:
>
> \(A\) Operate and enforce a system of identification of persons
> entering the NCAUR;
>
> \(B\) Establish and implement control and accountability for issuing
> and retrieving access cards for all NCAUR and Contractor employees
> utilizing the present keycard access system;
>
> \(C\) Guards are to check any suspicious items being removed form the
> facility to ensure properly passes have been issued by the Government;
>
> \(D\) Ensure all personnel entering or exiting the building offer
> normal working hours, when the guard is at their station, sign in/out
> the logbook; and enter unusual circumstances in the daily operational
> logbook;

(E) Monitor building systems/equipment including, but not limited to:
    air supply units; steam boiler systems; controlled temperature
    rooms; cold rooms; and, makeup air systems.

(F) Monitor research equipment, which includes recording and reporting
    data from meter or gauge readings or observing setups labeled
    "continuous operation" for obvious malfunctions. In the event of
    malfunction follow instructions as provided by the researcher or on
    forms attached to the equipment and report the malfunction to the
    requestor immediately. In the event of a safety hazard, take
    appropriate action and notify the supervisor immediately.

(G) Conduct patrols every shift to monitor equipment performance, check
    doors, windows, lights, and general condition of facilities. Report
    to the immediate supervisor and the ACO in writing the following
    work day of unusual conditions or incidents. The security office
    desk shall be manned during the first quarter of each hour.

(H) Minimize the risk of fire, explosion, or similar incidents by
    promptly reporting potentially hazardous conditions to the ACO.
    Monitor the automatic panel board in the security office for open
    exterior doors and equipment alarms. Report malfunctions verbally to
    the ACO with a written report submitted on the following workday.

(I) In the event of flooding, Contractor personnel on duty shall isolate
    the problem and clear the area of water and/or slippery floors,
    notify his/her supervisor immediately.

(J) Maintain daily logs and records in the security office to include:
    date, shift times, guard on duty, building/equipment conditions
    viewed on patrols, malfunctions and unusual events, data observed
    during tour of duty, supervisor review (signature).

(K) Develop and submit a schedule of shifts and patrols in accordance
    with (Attachment XI - Security) twenty (20) work days after contract
    award.

(L) After normal working hours issue and receive keys for check out or
    return of Government Vehicles and provide emergency response.

(M) Provide Security Training Program to the ACO prios to the start of
    performance.

(N) Pick-up broken glass observed in parking lots.

**4.9.1 Training Requirements.**

> The Contractor shall:
>
> Develop a security training program to include, but not be limited to,
> basic training on protection of personnel and property; building entry
> and exit control procedures; fire prevention; safety indoctrination;
> CPR, **ACD,** first aid; patrol methods; fundamental rules and
> practices governing searches and seizures; responding to the scene of
> an accident or disturbance; and, telephone and radio communications,
> and submit to the ACO prior to commencement of services. All security
> personnel shall receive training prior to assignment to duty.
>
> Once an employee has been assigned to duty, training shall be provided
> on the specific responsibilities at NCAUR, such as procedures for
> monitoring equipment performance and completed thirty (30) days after
> duty begins. Refresher training shall be provided annually.
>
> Contractor personnel will be trained by the NCAUR Safety Officer on
> the proper clean-up of common acids and caustics, use of emergency
> spill kits, and disposal of solvents. The training will be provided
> within thirty (30) workdays after the initial period of performance
> begins and will have a duration of approximately two (2) hours.
> \[Spills that require neutralization and disposal of solvents shall be
> reported immediately to the ACO.\]

**4.9.2 Security Personnel Qualifications.**

> The Contractor shall provide qualified security employees to perform
> safety and security functions; read, write, speak and understand the
> English language; meet and deal with the general public; understand
> and apply various rules and regulations; and, maintain poise and
> self-control under stress.
>
> Provide a medical examination report from a certified licensed
> physician to include: physical fitness and vision and hearing to the
> ACO prior to reporting for duty.

**4.9.3 Security Personnel Clearance.**

> The term \"clearance,\" as used in this paragraph, means a
> determination by the Government that the employee is approved for
> employment in the performance of guard duties.
>
> The Contractor shall submit the following completed forms for each
> guard employee to the ACO no later than ten (10) working days after
> the start of the initial period of performance.

• Application for Employment (equivalent to Attachment XIX)

• SF 87 (Rev 4‑84), Fingerprint Chart. (Attachment XX))

> The ACO will approve or disapprove all clearances of employees in the
> performance of the guard services required under the contract. The ACO
> may authorize temporary clearance to employees of the Contractor;
> however, granting a temporary clearance to any employee shall not be
> considered as assurance that full clearance will follow as a result or
> condition thereof.

**4.9.4 Reports.**

> The Contractor shall submit following reports with respect to the
> Contractor's training program to the ACO:

• Within twenty (20) days after initial period of performance submit one
(1) copy of all student guides, handouts, and other teaching aids to be
used by instructors, a list of employees completing the training and a
schedule for refresher training.

• Within ten (10) days after completion of the second phase of the
training, the Contractor shall submit a second-phase report to the ACO.

**4.10 General Support Services.**

> The Contractor shall provide general support services including, but
> are not limited to:

• garbage collection;

• pest, insect, and rodent control;

• moving furniture or equipment;

• auditorium or conference room set up; and,

• inspection and maintenance of all elevators,

• inspection and maintenance of sterilizers.

**4.10.1 Garbage Collection/Removal from NCAUR.**

> The Contractor shall collect and dispose of all nonpathogenic refuse
> and waste material off site in accordance with Federal, state, and
> local regulations. Material collected shall include, but is not
> limited to:

• wastepaper

• trash

• dry and wet garbage

• loose debris and construction waste

• food waste

• decontaminated waste from research laboratories

-   recycling

> Maintain, clean, and treat areas around dumpsters to keep them free
> from rodents, vermin, insects, odors, and unsightly appearance. Loose
> trash around dumpsters shall be replaced in dumpsters on a daily
> basis.

**4.10.2 Pest Control.**

> The Contractor shall provide pest control services including but not
> limited to:

• prevention of mice, rats, and vermin

• treatment for cockroaches

• treatment for termites.

> \(A\) Employ federally approved pesticides, or other nonpesticide
> methods, that have

proven to be effective for the specific coverage.

> \(B\) Submit Pest Control Program listing pesticides for use,
> locations and times to spray, to the ACO for approval prior to
> beginning work.
>
> \(C\) Provide notification to the scientist to cause the least
> practical disturbances to Government employees and activities.
>
> \(D\) Take all precautions to prevent injury to humans, domestic
> animals, and property.
>
> \(E\) Perform specific services identified by the ACO after normal
> duty hours to minimize disruptions to Center operations.
>
> \(F\) Perform all work by, or under the supervision, of a Certified
> Pesticide Applicator, in accordance with Federal, state, and local
> regulations, using procedures recommended by the National Pest Control
> Association and clean the premises following each treatment.
>
> \(G\) Exercise special care in applying liquid insecticides on
> asphalt, mastic, or linoleum surface areas.
>
> \(H\) Maintain a continuing program of inspection and treatment to
> prevent infestations of pests. Report conditions conducive to breeding
> or harborage of pests to the ACO in writing and recommend steps for
> correction.

**4.10.3 Elevators.**

> The Contractor shall:
>
> \(A\) Inspect, test, maintain, and repair all elevators and
> dumbwaiters (4 passenger elevators, 2 dumbwaiter and 1 hydraulic dock
> lift and 1 passenger/freight elevator) in accordance with equipment
> specifications, manufacturers\' instructions, and ANSI/ASME A17.1
> through A17.3 standards.
>
> \(B\) Arrange and coordinate an annual state inspection, accompany the
> inspector and submit a written report of results to the ACO within
> five (5) working days after the inspection.
>
> \(C\) Perform preventive maintenance on the elevators in accordance
> with an approved schedule.
>
> \(D\) Make all repairs and adjustments to equipment as required to
> prevent malfunction or premature deterioration.

**4.10.4 Equipment Loans.**

> The Contractor shall:
>
> \(A\) Make Government-furnished equipment available to the NCAUR
> personnel as directed by the ACO, and approval by the Research Leader
> and Center Director.
>
> The Government will verify personnel are authorized trained users
> before authorizing use.
>
> \(B\) Maintain a log of loaned equipment to include, but not be
> limited to: requestor's name and organization, item(s) loaned, the
> date item(s) are issued, the date item(s) are scheduled to be
> returned, and the date item(s) were actually returned.
>
> \(C\) Develop a system to identify and retrieve any items not returned
> by the specified date.

(D) Report immediately any damaged equipment upon return, to the ACO.

**4.10.5 Miscellaneous Tasks.**

> The Contractor shall provide services for various tasks including, but
> are not limited to:

• Maintain flags and pennants and lowering flags and pennants as
directed. Make sure lighting is operational at all times.

• Receive found articles at the Project Manager\'s office, issue
receipts for found articles, and retain such articles until claimed or
disposed of in accordance with ACO instructions.

• Hang pictures, chalkboards, and dryboards;

• Rearrange furniture in offices, auditorium, conference rooms, and
cafeteria;

• Remove furniture and/or equipment from rooms to facilitate repairs or
maintenance and replace when work is complete;

• Set up and move tables and chairs in the auditorium and conference
rooms for seminars, conferences, meetings, and classes;

• Unload furniture, equipment, and supplies from trucks;

• Set up satellite equipment, including the receiver and the VCR;

> Provide manpower for (4) hours, once a week, **Thursday** mornings, to
> assist the center in moving surplus item.

**5. Utilities Services.**

**5.1 Plumbing and Pipefitting.**

> The Contractor shall:
>
> \(A\) Replace, maintain, monitor, modify, test, adjust, and repair all
> plumbing equipment, fixtures and steam and water distribution systems
> and equipment in accordance with equipment specifications and
> manufacturers\' instructions, Federal, state and local codes, and the
> Uniform Plumbing code, and BOCA and AGA Codes and guidelines
> including, but not limited to:

• water mains and distribution system

• drain lines

• steam distribution and return lines, including regulation devices

• natural gas distribution and fuel oil distribution lines, systems, and
associated components

• water distribution and sewage collection systems

• plumbing fixtures and equipment

• fire hydrants and installed building fire protection systems

• underground sanitary and storm sewer lines

• compressed air lines

• compressed gas lines

• laboratory equipment

• all pipe insulation

-   Vacuum Pumps

-   Lavatories

-   Eyewashes/emergency shower stations

-   Water coolers & faucets

-   Underground city water supply

**5.1.1 Plumbing and Pipefitting Tasks.**

> The Contractor shall:
>
> Replace, maintain, monitor, test, modify, adjust, and repair all
> plumbing equipment, fixtures, and systems including, but not limited
> to: reinsulate lines, unstop drain and sewage lines, adjust or repair
> leaky joints and faucets, unstop, repair, replace, and reset commodes,
> connect steam, gas, and water lines, clean storm sewers and catch
> basins, winterize and dewinterize unheated areas, pumps, waste lines
> and valves, cutting or drilling holes and openings in walls and
> floors, set sleeves, thimbles, or inserts, check piping, fittings,
> fixtures, meters and gauges; lubricate valves.
>
> Schedule plumbing interruptions with the ACO at least (48) hours in
> advance. Notify the ACO in writing with an explanation of the problem,
> and recommended solutions, the following workday on repairs not
> performed.

**5.2 Heating, Ventilation, Air Conditioning (HVAC) Systems.**

> **General.**
>
> The Contractor shall ensure the heating, cooling, and ventilating
> services are provided to maintain temperature, humidity and pressure
> range of 70psi, twenty-four (24) hours a day, 7 days a week, and
> 120psi when required by research during normal work hours for two (2)
> hours in accordance with applicable Federal, State, and USDA
> requirements including, but not limited to:

• Performing preventive maintenance and other scheduled inspections of
heating,

• Maintaining and repairing heating, cooling, and ventilating equipment

• Performing water tests and

• Treating water with chemical additives

**5.2.1 HVAC Tasks.**

> The Contractor shall:
>
> \(A\) Maintain steam pressure of 105 **psi** when boiler is operated
> on #2 diesel fuel oil during the winter months or as directed by the
> ACO. The Center has interruptable gas service. The Government has
> negotiated a daily ceiling rate with the local utility provider.
> Pealty costs are incurred if exceeded. The contractor shall monitor
> usage and switch to No. 2 fuel oil when the ceiling is reached.
> Provide constant HVAC and Boiler services when the temperature is 15
> degrees or lower which includes:

• blow down boilers, deaerators, air tanks, and makeup water tanks

• test boiler water chemistry (alkalinity, sulfide, Ca, hardness, pH,
and total dissolved solids)

• add boiler water chemicals

• monitor fuel oil and water levels

• monitor/maintain boiler panel for proper operation

• check feedwater pumps, sump pumps, and condensate return pumps

• maintain water softeners and tanks

• regenerate water softeners

• check safety valves, pressure controls, low gas pressure cutoffs, low
oil pressure interlocks, and boiler controls

• inspect cooling towers twice a day, when operating

• maintain logs of boiler plant operating characteristics, including
operation of computerized boiler monitoring system

• record daily fuel readings (gas/oil) and water usage

• operate main boiler #2 diesel fuel oil

> \(B\) Install, maintain, modify, adjust, and repair boilers and
> chilled water systems including, but not limited to: record daily
> systems operating conditions, repair and replace components, clean
> nozzles and oil filters, repack valves, grease and oil motors and
> equipment, perform general housekeeping of equipment and spaces,
>
> check motors, check and clean traps, adjust for safe and economic
> operation.
>
> \(C\) Monitor water conditions and provide treatments; maintain
> records of daily and weekly water tests performed and provide a
> continuous supply of water additives for treatment. Water tests shall
> be performed as specified in Attachment IX and records kept in the
> Boilerhouse (identified as Boiler Plant in Attachment II). Interpret
> test results and apply the appropriate water treatment required to
> bring the water tests within the specified ranges in the standardized
> boiler operations manual. All chemicals used for water treatment by
> the Contractor shall be approved chemicals as specified in the
> operational manual(s).
>
> \(D\) Responsible for annual inspections on all boilers in accordance
> with the state of Illinois regulations. Repairs shall be conducted to
> coincide with annual inspections. Accompany the certified inspector
> and document the results to the ACO within five (5) days of the
> inspection.
>
> \(E\) Establish and implement a schedule for inspecting and stocking
> all backup fuel oil tanks at NCAUR. Monitor and record fuel oil levels
> of bulk backup tanks weekly to ensure that the supply does not fall
> below 25% levels. Maintain fuel monitoring devices for underground
> tanks and measure the volume of fuel at least once every six (6)
> months. When the fuel oil tank level is less than 25% of capacity
> submit a requisition of fuel oil to the Center Purchasing Agent and
> maintain backup fuel supplies.
>
> \(F\) Check and record daily air flow, air pressure, temperature, and
> humidity readings to ensure Heating and Ventilating System are in
> compliance with manufacturer recommendations, including, but not
> limited to:

• Maintenance of all buildings at proper ventilation and temperature
year round as established by the ACO

• Maintenance of specifications of controlled temperature rooms; and

• Maintenance and operation of all electronic monitoring equipment.

> \(G\) Maintain, modify, adjust, and repair all heating and ventilating
> systems and equipment in accordance with all applicable Federal,
> state, and local guidelines and equipment specifications and
> manufacturers\' instructions including, but not limited to:

• controls

• air supply units

• filters

• pumps

• blowers, intake/exhaust

• heating/cooling coils

• dehumidifiers and humidifiers

• packaged heating units

• insulating ducts, pipes, fittings, etc., for heat conservation

• mycotoxin tables

• insect tables

• packaged air filtering unit

• clean, check and replace all filters as related to insect handling
care

• steam distribution lines

• return condensate lines

• exhaust hood systems and associated air systems

• inspecting heating and ventilating systems daily to ensure proper
operation;

• adjust and add lubricants

• test equipment for leaks, pressure, & ampere readings;

• repair air handling systems and related equipment such

> as pumps, blowers, fans, pulleys, belts, pneumatic and electrical
> controls, switches, and relays,

• repair furnaces, space heaters, air compressors, heating coils, and,

• check the boiler panel boards

• clean/replace/sanitize filter systems, including hoods, and biological
safety cabinets.

> The Contractor shall make repairs and adjustments to correct observed,
> or reported deficiencies.
>
> Repair and maintenance activities shall be accomplished within the
> scheduled timeframes for completion.
>
> \(H\) Take temperature readings of chillers, controlled temperature
> rooms, and air conditioning units daily. Operate all equipment in
> accordance with manufacturers\' specifications.
>
> \(I\) Maintain, modify, adjust, balance and repair air conditioning
> equipment in accordance with applicable Federal, state, and local
> guidelines and equipment specifications and manufacturers'
> instructions including, but not limited to:

• controlled temperature/humidity rooms

• air compressors

• air-/water-cooled condensors

• packaged air conditioning units

• physical testing laboratories

• window air conditioning units

> \(J\) Notify the ACO verbally and in writing of any scheduled power
> outage at least 48 hours prior to system shutdown. Notify NCAUR
> personnel of system shutdown in writing, by posting notice on bulletin
> boards, elevators, the local area network (LAN), public address
> system.
>
> \(K\) Respond to emergencies involving HVAC systems cold rooms,
> controlled temperature rooms, and other equipment that my jeopardize
> ongoing research work within fifteen (15) minutes during duty hours or
> one (1) hour during non-duty hours including, but not limited to:

• checking and adding freon to condensers;

• checking and cleaning sight glasses;

• inspecting air conditioning equipment to ensure proper operation;

• repairing motors, fans, compressors, belts, pulleys, relays, switches,
condensers, controls, evaporators;

• replacing compressors; and

• monitoring and maintaining any related alarm equipment.

• installing, maintaining, modifying, adjusting, and repairing
scientific equipment, exhaust hoods and biological hoods. Does not
include replacement of previously installed filter systems.

• placing and connecting air, natural, or manufactured gas and sewage
lines and water fixtures such as hydrants, water lines and mains, and
water softening and demineralizing equipment;

• measuring, cutting, threading and assembling pipe;

• repairing steam and condensate lines and equipment;

• replacing worn belts and hoses;

• regenerating various water systems; and,

• maintaining reverse osmosis system.

> [Additional Work]{.underline}
>
> The Contractor shall perform replacement, repair, and new installation
> of plumbing, steam and water distribution systems including, but not
> limited to:

• maintain and repair research equipment;

• remodel or construct showers and rest rooms;

• install new water lines;

• install new pumps and equipment; and,

• construct or modify research facilities using pipefitting or plumbing
services;

• install or modify special use ventilating/air supply systems;

• install air conditioning and humidity control equipment for special
condition rooms.

> Notify the ACO at least 48 hours in advance if steam or water service
> is to be interrupted. Provide a written explanation to the ACO on
> repairs not performed addressing the problem, and recommend solutions,
> within 24 hours.

**5.3 Electrical Systems.**

> The Contractor shall:

N.  Install, maintain, modify, adjust, and repair all electrical systems
    facilities, and distribution and power generating equipment and
    their components in accordance with equipment specifications,
    manufacturer\'s instructions, and all applicable

> Federal, state, and local codes and the National Electric Code
> services including transformers, breakers, high voltage and secondary
> distribution systems, exterior building lights, electrical
> substations, related equipment, such as: underground cables and
> onduits, braces and brackets, guy wires or anchors, poles, crossarms,
> transformer racks and hangers, insulators, breakers, fuses,
> conductors, switch gear, etc., building wiring and lighting systems,
> electrical controls, electric motors, electric fans, lighting
> fixtures, all wiring, outlets, receptacles, related equipment, such
> as: main disconnect devices, cables, raceways, ducts, capacitors,
> regulators, grounding equipment, conduits, lamps, clocks, and all
> accessories necessary to distribute electricity, and all standby
> emergency generating plants and equipment,

A.  Maintain, adjust, and repair all electrical systems, facilities,
    distribution, and power generating equipment and their components
    including, but not limited to:

• troubleshooting and repairing power circuits, controls, switches,
thermostats, and relays;

• connecting wires to outlets, switches, receptacles, and power sources;

• testing circuits and equipment;

• maintaining and repairing service hoists;

• replacing, testing, maintaining, and repairing electric motors;

• checking controls and components of motor controls and circuits;

• repairing electrical equipment and machinery;

• troubleshooting and repairing electrical controls for HVAC equipment,
such as: flow meters, temperature and pressure recorders, magnetic
starters, pump controls, individual heating unit systems, and electrical
components of air conditioning and refrigeration equipment;

• maintaining emergency generators, substations, and transformers; and,

• Cleaning light fixtures upon replacement of bulbs.

B.  Repair and adjust observed or reported deficiencies without causing
    disruption to electrical service. Interruptions shall be approved by
    the ACO before taking action. In the event of the Contractor\'s
    inability to make repairs, the ACO shall be provided a written
    explanation of the problem, with recommended solutions on the
    following workday.

C.  Maintain, modify, adjust, and repair all high voltage electrical
    equipment in accordance with OSHA, Federal, state, and local
    regulations, and the National Electric Code to include: Inspecting
    and testing substations and equipment and maintaining ground points
    for building arrestor and grounding circuits.

D.  Properly secure all utility distribution lines prior to work
    accomplishment and notify the ACO at least 24 hours in advance if
    electric service needs to be disrupted (except when servicing
    emergency breakdowns).

E.  Make personnel available to respond to power outages during normal
    duty and non‑duty hours. Action shall be taken to restore electrical
    service as soon as possible. If the problem is not resolved within
    thirty (30) minutes, notify the proper points of contact and arrange
    for electrical service through an alternate energy source to
    minimize disruption of service. After power is restored, resume
    service, reset electrical system components in the affected areas,
    and notify the ACO.

F.  Monitor, test, adjust, and repair power generating equipment such as
    emergency generators, substations, and transformers. Inspect and
    operate under load emergency power generators to ensure they operate
    when required. If an equipment item becomes nonoperational or needs
    repair, secure a backup to serve in its place until the primary
    equipment is returned to service.

G.  As part of the routine electrical work the contractor shall install
    up to 20 convenience outlets annually if requested. The scope of
    work is limited to furnishing all labor and materials to install
    conduit, wiring, outlets and breakers required from existing
    electrical panels adjacent to the outlet location, provided capacity
    and voltage are available in the panel.

H.  As part of the routine work the contractor shall install plugs on
    portable lab equipment up to 50 per year.

[Additional Work]{.underline}

> The Contractor shall in addition replace transformer or backup
> generator; design and document all projects and receive ACO approval
> before work begins to:

• repair or replace electrical component from an HVAC system; and,

• rewiring an office, laboratory or facility.

**5.4 Electronic Systems.**

> The Contractor shall:

(H) Maintain, modify, adjust, and repair electronic systems in
    compliance with equipment specifications, manufacturers\'
    instructions, and all applicable Federal, state, and local codes
    services include: electronic keycard system; electric, pneumatic,
    HVAC and refrigeration controls; alarm and annuciation systems;
    elevators; controls, switches, thermostats; related components, such
    as wiring, cables, fuses, breakers, insulators, receptacles,
    grounding devices; and, electronic door sensors.

> \(B\) Maintain, monitor, test, modify, adjust, and repair electronic
> equipment and their components such as alarms, annunciators, and
> controls in accordance with equipment specifications and
> manufacturers\' instructions to include:
>
> \(a\) controls, thermostats, relays valve operators, damper operators,
> pressure reducing valves, selector switches, duct humidistats, and
> pressure switching;

\(b\) troubleshooting electronic equipment and circuits;

> \(c\) calibrating, aligning, and testing electronic controls
> consisting of temperature and pressure recorders, magnetic starters,
> electronic modulator controls; and,
>
> \(d\) checking equipment for unusual noise, abnormal temperature,
> buildup of dirt/dust, abnormal movement, etc.

(C) Make repairs and adjustments to correct observed or reported
    deficiencies. In the event of the Contractor\'s inability to perform
    repairs on equipment items, the Contractor shall provide the ACO
    with a written explanation of the problem(s) and recommended
    solutions on the following workday.

> \(D\) Respond to and investigate fire alarms. In the event of fire,
> turn off the electricity to that area and notify the proper points of
> contact. Perform repairs or adjustments to the alarm system to correct
> any observed or reported deficiencies. Test the fire alarm system, in
> silent and active modes, in accordance with applicable Federal, State,
> and local codes.
>
> \(E\) Maintain and operate the PA system.
>
> [Additional Work]{.underline}
>
> The Contractor shall:
>
> \(A\) Install, repair, and replace electronic systems and components,
> document all projects and receive ACO approval before work begins.
>
> \(B\) Install, maintain, adjust, and repair scientific equipment in
> accordance with manufacturers\' instructions, equipment
> specifications, and applicable Federal, state, and local codes
> services include: incubators, centrifuges, water baths, autoclaves,
> refrigerators, steam heated baths, and deep freezers.
>
> \(C\) Observe all safety precautions when working in laboratories and
> other restricted areas and do not interfere with research activities
> or laboratory operations. ACO approval is required for removal of
> equipment. Notify the ACO in writing if equipment is not servicable,
> the following workday, explaining the problem, probable cause, and
> recommended solution.
>
> \(D\) Fabricate and install cable to support computer systems.

**5.5 Refrigeration Services.**

> The Contractor shall:
>
> \(A\) Perform maintenance and repair to refrigeration equipment and
> systems including, but not limited to:

• drinking fountains

• ice making machines

• cold rooms

• controlled temperature rooms

• physical testing laboratories

• chillers

• compressors

• air and water cooled condensers

• evaporators

• water coolers

• ice machines

• controls

-   Add freon to research equipment in emergencies (estimate (3) per
    week)

> \(B\) Respond to emergencies involving building systems, walk‑in
> coolers and incubators, deep freezers, and other equipment that might
> jeopardize ongoing research work, in accordance with CFC and 40 CFR,
> subpart J, Refrigeration, Recovery and Handling within fifteen (15)
> minutes after notification during duty hours or one (1) hour during
> non‑duty hours.
>
> Typical tasks include, but are not limited to:

• checking and adding freon to refrigeration systems;

• checking and cleaning sight glasses;

• inspecting refrigeration equipment to ensure proper operation; and,

• repairing motors, fans, compressors, belts, pulleys, relays, switches,
condensers, controls, evaporators, etc.

> \(C\) Make repairs and adjustments to correct observed or reported
> deficiencies. Repairs requiring the shutdown of any system shall be
> approved by the ACO at least 48 hours in advance of the planned work.
> In the event of the Contractor\'s inability to perform timely repairs,
> provide a written explanation of the problem to the ACO, with
> recommended solutions, on the following workday.
>
> \(D\) Responsible for installations of replacement or moved equipment.
> For example, if an ice making machine is moved to a new location, the
> Contractor shall ensure that the installation is appropriate and the
> equipment is functioning properly.
>
> [Additional Work]{.underline}
>
> The Contractor shall install, maintain, modify, adjust, and repair
> scientific equipment in accordance with manufacturers specifications,
> and Federal and State regulations to include, but not limited to:

• incubators

• shakers

• water baths

• centrifuges

• refrigerators, freezers

• special controlled temperature rooms

• growth chambers

• environmental chambers

• controls

• thermostats

• valves, dampers

• filters, belts

• compressors

• condensers

> Observe all safety precautions when working in laboratories or other
> restricted areas to not interfere with laboratory operations during
> repairs. Equipment shall not be removed from its location unless
> approved by the ACO. If the equipment is not serviceable, provide the
> ACO with a written explanation of the problem, cause, and recommended
> solution on the following workday.

**6. Environmental Safety Program (EH&S).**

**6.1 Asbestos Removal Services**

The Contractor shall:

A.  Asbestos removal includes mastic of floor tile, sprayed on textured
    ceiling, old HVAC ventilation units, pipe insulation fittings and
    non-fittings, transite in some lab hoods and benches, and gasketing
    materials.

> \(B\) Enforce compliance by Contractor, staff, and subcontractors.
> Ensure that the procedures for the Abatement Program are complied with
> by all in the NCAUR Asbestos Abatement Program which includes:

• Identification of asbestos-containing material (ACM).

• Notification of ACO, Safety Manager, Facility Engineer or designates.

• Asbestos abatement employee training and health monitoring.

• Asbestos abatement equipment and supplies.

• Governmental regulatory agencies notifications.

• Baseline air quality monitoring.

• A practical operations and maintenance plan.

• Maintenance required abatement projects.

• Special planned abatement projects.

• Asbestos storage.

• Asbestos disposal.

• Reports and documentation.

> \(C\) Provide training to a minimum of (2) employees performing
> oversight of asbestos removal, etc.
>
> \(D\) Provide training and medical examinations to a minimum of two
> employees performing asbestos removal, or exposed to asbestos fibers
> at or above the action level, defined in 29 CFR 1910.1001(b), and
> applicable laws, standards, and regulations including, but not limited
> to:

• information on asbestos as a hazard;

• the safe sealing, removal, and disposal of asbestos; and,

• the use of personal protective equipment including negative pressure
respirators.

> \(E\) Provide documentation of initial training, state certification
> and required medical examinations to the ACO prior to contract start
> date but no later than thirty (30) workdays after contract award. In
> addition, provide documentation of refresher training, recertification
> and recurring medical exams required by law to the ACO.
>
> \(F\) Notify the ACO, immediately upon suspected ACM and emergencies
> and complete the Asbestos Removal Form in Attachment XVII and submit
> to the ACO the following workday.
>
> \(G\) Notify government regulatory agencies to request permits for
> asbestos abatement activities for maintenance, renovation and
> demolition projects. Provide copies of notification and permits to the
> ACO.
>
> \(H\) Maintain all records required by Federal, state, and local laws
> or codes and furnish copies to the ACO upon request.
>
> \(I\) Establish written procedures for asbestos removal work to
> address training and medical examination requirements, OSHA, EPA,
> State of Illinois EPA, and local asbestos removal equipment, personal
> protective equipment, specific procedures for differing removal
> actions, including required air sampling, storage and disposal
> requirements for contaminated equipment and asbestos-containing
> materials, and quality control procedures. These procedures shall be
> furnished and submit to the ACO for approval thirty (30) workdays
> after contract award.
>
> \(J\) Notify the ACO for emergency abatement on a holiday to proceed
> with removal and repairs. Notify the ACO for approval. Steps shall be
> taken to safely moderate the situation and prevent loss.

**6.2 Maintenance of Safety Equipment.**

> The Contractor shall maintain the existing Preventative Maintenance
> schedule on the MP-2 for the inspection of all safety equipment per
> ARS Safety, Health and Environmental Management Program Manual 230.0.
> Unless otherwise stated, equipment shall be inspected, serviced and
> certified each month to ensure protective equipment will provide the
> required level of protection. Written status reports shall be
> submitted to the ACO each month. Safety equipment which will require
> monthly inspection, servicing and certification includes, but is not
> limited to the following:
>
> \(A\) Inspect safety showers, fire blankets, fire extinguisher, fire
> suppression systems, electronic otification alarm systems, fire alarm
> pull stations and public address systems for accessibility and
> operating status and to ensure that status tags are attached and/or
> updated (ARS Manual 230.0, Section D, Chapter IV). Perform annual
> inspection of all fire extinguishers in accordance with NFPA codes.
> Submit the original inspection report to the ACO within 10 days of
> completion and a completion report describing the failure and
> corrective action taken to the ACO. Inspect visually monthly, fire
> extinguishers and fire pull stations. Submit the original inspection
> report to the ACO within 10 days of completion and a completion report
> describing the failure and corrective action taken to the ACO..
>
> \(B\) Inspect fume hoods, canopies and elephant trunks and ventilation
> storage cabinets for operating status (motor, fan speed, duct system,
> etc.), face velocities shall be established with an Alnor "Velometer"
> or mark approved equal at 80 to100 fpm (feet per minute); mark optimal
> sash heights, and monthly status tags attached and/or updated (ARS
> Manual 230.0, Section C, Chapter V). Quantities are approximate, (202)
> fume hoods, (23) canopies, (12) elephant trunks, (12) ventilation
> storage cabinets, and (135) bio-hoods. Chemical fume hoods, canopy
> fume hoods and elephant trunks along with the perchloric acid hood and
> biosafety cabinets are to be inspected quarterly to verify mechanical
> and electrical operations. Chemical fume hoods, canopy hoods, elephant
> trunks, and perchloric acid hoods are to be inspected quarterly to
> verify operational status. Each is to be inspected per the Center
> hoods inspection procedures. Corrective tasks are to be generated for
> hoods failing inspection. Submit a completion report describing the
> failure and corrective action taken to the ACO. Submit the original
> inspection report to the ACO within 10 days of completion.
>
> \(C\) Inspect Class II biological hoods (laminar flow biological
> safety cabinets and (1) laminar flow hoods) for operating status
> (motor, fan speed, duct system, etc.), HEPA filter status, positive
> pressure verified, monthly status tags attached and/or updated (ARS
> Manual 230.0, Section D, Chapter DIV).
>
> \(D\) Inspect class III Biological safety cabinets (glove boxes) for
> operating status (motor, fan speed, duct system, etc.), HEPA filter
> status, gas connections, negative pressure verified, monthly status
> tags attached and/or updated (ARS Manual 230.0, Section D, Chapter
> DIV).
>
> \(E\) Inspect HEPA filtered work tables (3), incubators, work tables,
> biohoods and flexible hoods for operating status (motor, fan speed,
> duct system, etc.), HEPA filter status, gas connections, negative
> pressure verified, monthly status tags attached and/or updated (ARS
> Manual 230.0, Section C, Chapter CVIII).
>
> \(F\) Inspect ventilated chemical storage cabinets for operating
> status (motor, fan, duct system, flame arrestor screens, etc.), and
> monthly status tags attached and/or updated (ARS Manual 230.0, Section
> D, Chapter DIV).
>
> \(G\) Inspect underground storage tanks, piping and alarms for
> operating status of the automatic tank gauging; the vapor,
> interstitial, and ground water monitoring systems; the corrosion
> protection systems; overfill and spill prevention systems and
> shutoffs, monitoring reports; and monthly inventory control logs
> updated (40 CFR Part 280). Inspect quarterly the sprinkler system,
> standpipes, alarms, and underground storage tank levels. Corrective
> task orders are to be generated for each system that fails inspection.
> Submit a completion report describing the failure and corrective
> action taken to the ACO. The original inspection report shall be
> submitted to the ACO within 10 days of completion.
>
> \(H\) Inspect aboveground storage tanks and piping for operating
> status of the automatic tank gauging, the vapor monitoring systems,
> overfill and spill prevention systems and shutoffs, secondary
> containment and monthly inventory control logs updated (National Fire
> Protection Association Codes 30 and 30A).
>
> \(I\) Inspect emergency generators, backup batteries and emergency
> lights for operating status and monthly status logs updated.
>
> \(J\) Immediately report any equipment not in compliance, the
> corrective actions taken or planned, and the date when the equipment
> is fully operational status and meets compliance standards.
>
> \(K\) Recharge or replace used fire equipment such as fire
> extinguisher and fire suppression systems.
>
> \(L\) Replace HEPA filters and/or prefilters utilizing personal
> protective equipment and clothing, and monthly status tags. (ARS
> Manual 230.0 Chapter CVIII).
>
> \(M\) Inspect fire suppression systems on (3) kitchen stoves, (3) out
> buildings, storeroom, and over elevators with the exception of the
> freight elevator. Fire suppression systems are to be inspected every 6
> months. A corrective action is to be taken for each system that fails.
> Submit a completion report describing the failure and corrective
> action taken to the ACO. The original inspection report shall be
> submitted to the ACO within 10 days of completion.
>
> \(N\) Inspect stand pipes and fire hydrants.

(O) Inspect laboratory gas detection systems

(P) Inspect shunt trips visually and ensure operational. A corrective
    task order is to be generated for each system that fails inspection.
    Provide a completion report describing the failure and corrective
    action to the ACO. Submit original inspection report to the ACO
    within10 days of completion.

(Q) Recycle reclaimed materials

(R) Inspect perchloric acid hoods (1)

(S) Inspect alarms connected to eyewash/shower systems, boilers, cold
    rooms, sump pumps, chemical storage areas and all other systems. Eye
    washes, safety showers and tempered water systems are to be
    inspected quarterly to verify status. A corrective task order is to
    be generated for each system that fails inspection. Provide a
    completion report describing failure and corrective action to the
    ACO. Original inspection report shall be submitted to the ACO within
    10 days of completion.

(T) Provide a copy of all environmental safety and health reports and
    results of sampling, monitoring, and assessments performed. (i.e.
    asbestos, lead, chemical exposure and emissions)