**BUREAU OF THE CENSUS**

**AUDIO & VIDEO FILE TRANSCRIPTION AND BROADCAST CLIPS**

**RFQ BCYA1323-9-00728**

**1. [PRICING]{.underline}**

The ceiling price of this contract is to be determined.

  ------------------------------ ----------------------------------------
                                 **Annual Funding**

  Base Period                    TBD
  ------------------------------ ----------------------------------------

######### 

**2. [PERFORMANCE WORK STATEMENT]{.underline}**

The Contractor shall provide the necessary services to perform the
following statement of work.

  

**2.1 [Background]{.underline}**

 

The U.S. Census Bureau serves as the leading source of quality data
about the nation's people and economy. This purchase order is posted on
behalf of the Census Bureau's Public Information Office.

The role of the Census Bureau's Public Information Office (PIO) is to
gain positive coverage of Census Bureau programs and products. PIO
monitors the news media and public hearings to stay abreast of major
news events affecting Census Bureau programs.

2.2. [Objectives]{.underline}

The purpose of this purchase order is to establish support for the
recording and transcription of congressional hearings, news conferences,
and broadcast news programs (radio and TV) dealing with issues of
importance to the Census Bureau. The Census Bureau periodically requires
transcripts of audio and video files that the agency supplies to the
contractor. Requests will be made, for example, for hard-copy
transcripts of congressional hearings and video clips from television
news programs airing Census Bureau stories.

Proposals should explain clearly and fully how the Contractor will
fulfill census requirements (Section 2.3) meeting all the client's
requirements.

2.3. [Deliverables/Delivery Schedule]{.underline}

The Contractor shall provide the following deliverables to the Task
Manager or his/her designees:

-   Next-day delivery (where required) of transcripts of events such as
    hearings, press conferences, and news broadcasts and audio and video
    files supplied by the Census Bureau. Although the PIO has no firm
    number of transcripts required for each year, the Contractor should
    base an annual cost on an average of one 20-page transcript a month.

-   Next-day delivery (where required) of recordings of events such as
    hearings, press conferences, and news broadcasts. The Contractor
    should base an annual cost on an average of four recordings a month.

**2.4. [Period of Performance]{.underline}**

The period of performance of this order consists of a base period of
date of award through a 12 month period.

######### 2.5. [Place of Performance]{.underline}

The work required shall be performed at the Contractor's worksite.

######### 2.6. [Travel]{.underline}

No travel is required for the provided services.

######### 2.7. [Performance Measures and Reporting]{.underline} 

The Contractor shall meet or exceed the requirements stated above. The
Contractor's services shall be considered successful if performance
provides the expected outcomes within the performance standards:

  ------------------------------------------------------------------------
  **Performance   **Expected        **Performance         **Method of
  Requirement**   Outcome**         Standard**            Surveillance**
  --------------- ----------------- --------------------- ----------------
  Next day        Receipt of        Delivery within       The task manager
  delivery of     requested         deadline of ordered   will take
  transcripts and material within   materials meeting     delivery of the
  recordings      24 hours of       professional document report or other
                  request.          or broadcast          appropriate
                                    standards             materials.

  Provide timely  Provide monthly   Invoices are accurate Task manager
  invoices.       invoices in a     and provided in       will review each
                  timely manner     timely manner.        invoice for
                  that includes                           appropriate and
                  required PO and                         required
                  project                                 information.
                  information.                            
  ------------------------------------------------------------------------

**3. [QUOTATION SUBMISSION INSTRUCTIONS]{.underline}**

Quotations shall be submitted via email to <Pamela.a.miller@census.gov>.
She may be contacted 301-763-3547.

Quotations must be received by the purchasing agent at her email address
no later than 3:00 p.m. February 23, 2009. Quotations shall be submitted
in Microsoft Business Programs, *i.e.,* MSWord.

**4. [EVALUATION AND SELECTION CRITERIA]{.underline}**

The Government will award a purchase order resulting from this Request
for Quotations to the responsible Contractor whose quotation results in
the best value to the Government. The following factors will be used to
evaluate quotations, from most important to least.

**4.1. [Technical Capability]{.underline}.**

Proposals should include precise information on the following:

-   Proof of Contractor's ability to deliver high-quality transcripts
    and audio and video recordings with a 24-hour turnaround. Contractor
    must give evidence of round-the-clock accessibility.

-   Description of quality control procedures to ensure high-quality
    work.

-   Extent of broadcast coverage attainable through Contractor's
    resources.

-   Extent of congressional hearing coverage attainable through
    Contractor's resources.

**4.2. [Past Performance]{.underline}.**

Contractors shall provide information concerning up to three (3)
contracts performed in the past three (3) years of similar size, scope
and complexity to the work required by this RFQ. This information may
include contracts with federal, state and local government or commercial
contracts, and may cover completed as well as ongoing contracts.
Information shall include:

-   The name and address of the entity contracted with.

-   The value of the contract.

    -   The name of the person who can provide past performance
        information, their

title, phone number, fax number and e-mail address.

**4.3. [Price]{.underline}.**

Contractors shall submit a firm-fixed-price labor rates for an
anticipated time and materials award for the base period and each option
year, plus a complete price list for specific services (for example,
per-page transcript cost or per-teleclip cost). In submitting an annual
cost estimate, Contractors should see section 2.3 above
(Deliverables/Deliverables) for projected average requirements. The
Contractor is encouraged to provide and price any additional services
that add value.

Contractors are encouraged to state any additional discounts offered.