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*(Federal Register:*

*February 28, 2008 (Vol. 73, Number 40) Page 10789-10792)*

**DEPARTMENT OF HEALTH AND HUMAN SERVICES**

**09-17-0004**

**System name:** Indian Health Service Sanitation Facilities
Construction Individual Applicant Records, HHS/IHS/OEHE.

**Security classification:** None.

**System location:** Each Indian Health Service (IHS) Area and local
Sanitation Facilities Construction (SFC) office. (See Appendix 1).

**Categories of individuals covered by the system:** Individuals
requesting and/or receiving services from sanitation facilities.

**Categories of records in the system:** Contains name, home and/or
mailing address, email address, telephone number, Social Security
Number, Tribal roll/census number, request for service application to
obtain sanitation facilities and all pertinent documents necessary to
determine eligibility for such services.

**Authority for maintenance of the system:**

-   Indian Health Care Improvement Act, P.L. 94-437, as amended

-   The Indian Sanitation Facilities Act, P.L. 86-121;

> 42 U.S.C. § 2004a

-   Indian Lands Open Dump Cleanup Act, 25 U.S.C. § 3901 et seq.

-   Section 321 of the Public Health Service Act as amended, 42 U.S.C. §
    248

-   Department Regulation, 5 U.S.C. § 301

-   Privacy Act of 1974 as amended, 5 U.S.C. § 552a, and

-   Federal Records Act, 44 U.S.C. § 2901

    **Purpose(s):** The purposes of this system of records are:

1\. To determine basic individual and home eligibility for sanitation
services provided by the SFC Program under

> P.L. 86-121.

2\. Budget justification for appropriation and project development to
serve eligible homes and persons with sanitation facilities.

3\. To monitor, track and report status and progress of services
provided.

4\. To maintain records on and to verify individuals\' eligibility for
services.

5\. To link with the IHS RPMS for purposes of verifying and determining
individuals' eligibility.

**Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:**

In addition to those disclosures generally permitted under

5 U.S.C. 552a (b), other routine uses are as follows:

1\. IHS may disclose records to a Congressional office in response to a
verified inquiry from the Congressional office made at the written
request of the subject individual.

2\. IHS may disclose records to other Federal agencies or Tribes that
provide funding for or are involved in providing sanitation facilities
to individuals or communities. In addition, records may be disclosed to
individuals specifically involved in the process of providing sanitation
facilities, including but not limited to Tribal officials, Tribal
housing authorities, Tribal utilities, contractors, State and local
entities and consultants.

3\. IHS and/or HHS may disclose information from this system of records
to the Department of Justice (DOJ), or to a court or other tribunal,
when (a) HHS, or any component thereof, or (b) any HHS employee in his
or her official capacity, or (c) any HHS employee is his or her
individual capacity where the DOJ (or HHS, where it is authorized to do
so) has agreed to represent the employee; or (d) the United States or
any agency thereof where HHS determines that the litigation is likely to
affect HHS or any of its components, is a party of litigation or has an
interest in such litigation, and HHS determines that the use of such
records by the DOJ, the court or other tribunal is relevant and
necessary to the litigation and would help in the effective
representation of the governmental party, provided, however, that in
each case, HHS determines that such disclosure is compatible with the
purpose for which the records were collected.

4\. In the event that a system of records maintained by the IHS to carry
out its functions indicates a violation or potential violation of law,
whether civil, criminal, or regulatory in nature, and whether arising by
general statute or particular program statute, or by regulation, rule or
order issued pursuant thereto, the relevant records in the system of
records may be referred to the appropriate agency, whether Federal,
State, or local, charged with enforcing or implementing the statute or
rule, regulation or order issued pursuant thereto.

5\. IHS may disclose records contained in this system of records to HHS
contractors and subcontractors for the purpose of collecting, compiling,
aggregating, analyzing, or refining records in the system. Contractors
maintain, and are also required to ensure that subcontractors maintain,
Privacy Act safeguards with respect to such records.

6\. Pursuant to applicable legal authority, IHS may disclose records
contained in this system of records to other Federal or tribal entities
that provide sanitation facilities at the request of these entities in
conjunction with a computer-matching program conducted by these entities
to detect or curtail fraud and abuse in similar types of program
services.

7\. To appropriate Federal agencies and Departmental contractors that
have a need to know the information for the purpose of assisting the
Department's efforts to respond to a suspected or confirmed breach of
the security or confidentiality of information maintained in this system
of records, and the information disclosed is relevant and necessary for
that assistance.

**Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:**

**Storage:** Paper records are maintained in folders and/or ledgers.
Electronic records are stored on computer servers.

**Retrievability:** Records, which identify individual persons, are
indexed by name; address, phone number; Social Security Number;
Tribal/Census or SFC identification numbers.

**Safeguards:** Records are accessed by persons responsible for
servicing the record system in performance of their official duties.
Paper records are stored in locked standard file cabinets. Electronic
records are stored on servers and access or updates to information
require a system password, thereby preserving the integrity of the data.
All IHS personnel who make use of records contained in this system are
made aware of their responsibilities under the provisions of the Privacy
Act and are required to maintain Privacy Act safeguards with respect to
such records.

**Retention and disposal:**

For individuals who receive IHS sanitation facility services, the
proposed IHS Records Disposition Authority (Schedule 3, Section 11, Item
No. 11-11a) states the following: Transfer to the Federal Records Center
(FRC) when administrative value ends, or after 10 years of inactivity,
whichever is sooner. Destroy 20 years after retirement to FRC.

For individuals who do not receive IHS sanitation facility services, the
proposed IHS Records Disposition Authority (Schedule 3, Section 11, Item
No. 11-11b) states the following: Transfer to the Federal Records Center
(FRC) when administrative value ends, or after 10 years of inactivity,
whichever is sooner. Destroy 20 years after retirement to the FRC.

**System managers and addresses: See Appendix 1.**

**Policy Coordinating Official:** Director, Division of Sanitation
Facilities Construction (DSFC), Office of Environmental Health and
Engineering (OEHE)**,** IHS, 801 Thompson Avenue, TMP-610, Rockville,
Maryland 20852. The IHS Area Office Sanitation Facilities Construction
(SFC) Director or designee is the System Manager for all SFC offices
located within their respective IHS Area. Each SFC Office Manager is the
System Manager for the respective local IHS SFC office within an Area
and is the point of contact for written request(s) from the individual
of the record. The local IHS SFC Office Manager will process the written
request by locating all or parts of the records stored either physically
or electronically.

**Notification procedures:**

For information, assistance, or inquiry about the existence of records,
send a written request to the IHS Area SFC Director, local IHS SFC
Office Manager or designee at the appropriate location. A list of all
locations is provided in Appendix 1.

Individuals must provide their full name, current address and telephone
number, Social Security Number, Tribal/census ID and signature.

**Record access procedures:**

Individuals seeking access to information about themselves contained in
this system should make a written request to the IHS Area SFC Director,
local IHS SFC Office Manager or designee at the appropriate location. A
list of all locations is provided in Appendix 1.

Individuals must provide their full name, current address and telephone
number, Social Security Number, Tribal/Census ID and signature.

**Contesting record procedures:**

Send a written request to the IHS Area SFC Director, local IHS SFC
Office Manager or designee at the appropriate location. A list of all
locations is provided in Appendix 1.

Individuals must provide their full name, current address and telephone
number, Social Security Number, Tribal/census ID and signature.

Provide a reasonable description of the record, and specify the
information being contested, the corrective action sought, and the
reasons for requesting the correction, along with supporting information
to show how the record is inaccurate, incomplete, untimely, or
irrelevant.

**Record source categories:** Information will be collected from the
following sources:

-   From the individual and/or a by individual's family member or
    designated representative

-   RPMS

-   Tribal governments and/or organizations

-   Tribal housing authorities

-   Tribal utilities

-   Other Federal and/or non-federal agencies, including but not limited
    to the Bureau of Indian Affairs, State or local governments or
    non-governmental entities.

    **Systems exempted from certain provisions of the Act:** None.

    **Appendix 1: System Managers and IHS locations under their
    Jurisdiction Where Records are Maintained.**

**Director, Aberdeen Area IHS**

Attention: Division of Sanitation Facilities Construction**\
**115 4th Avenue Southeast\
Aberdeen, South Dakota 57401

Director, Belcourt Hospital IHS

Attention: Sanitation Facilities Construction

P.O. Box 160

Belcourt, North Dakota 58316

Director, Martin Field Office IHS

Attention: Sanitation Facilities Construction

P.O. Box F

Martin, South Dakota 57551

Director, Minot Field Office IHS

Attention: Sanitation Facilities Construction

Federal Building Room 302

Minot, North Dakota 58701

Director, Mobridge Field Office IHS

Attention: Sanitation Facilities Construction

P.O. Box 159

Mobridge, South Dakota 57601

Director, Pierre Field Office IHS

Attention: Sanitation Facilities Construction

420 South Garfield, Suite 200

Pierre, South Dakota 57501

Director, Rosebud Hospital IHS

Attention: Sanitation Facilities Construction

P.O. Box 400

Rosebud, South Dakota 57570

Director, Sioux City Field Office IHS

Attention: Sanitation Facilities Construction

6^th^ and Douglas Room 207 Box 19

Sioux City, Iowa 51101

**Director, Alaska Area Native Health Service**\
OEHE - Division of Sanitation Facilities Construction\
4141 Ambassador Drive, Suite 300\
Anchorage, Alaska 99508

**Director, Albuquerque Area IHS**

Attention: Sanitation Facilities Construction**\
**5300 Homestead Road, NE\
Albuquerque, New Mexico 87110

Director, Albuquerque Service Unit IHS

Attention: Sanitation Facilities Construction

801 Vassar Drive NE

Albuquerque, New Mexico 87106

Director, Santa Fe Service Unit IHS

Attention: Sanitation Facilities Construction

1700 Cerrillos Road

Santa Fe, New Mexico 87505

Director, Southern Ute Service Unit IHS

Attention: Sanitation Facilities Construction

322 Buckskin Charlie

Ignacio, Colorado 81137

**Director, Bemidji Area IHS**

Attention: Sanitation Facilities Construction\
522 Minnesota Avenue, NW, Room 216\
Bemidji, Minnesota 56601

Director, Ashland Field Office IHS

Attention: Sanitation Facilities Construction

2800 Lake Shore Drive East

Ashland, Wisconsin 54806

Director, Minnesota District Office IHS

Attention: Sanitation Facilities Construction

522 Minnesota Avenue, NW, Room 216

Bemidji, Minnesota 56601

Director, Rhinelander District Office IHS

Attention: Sanitation Facilities Construction

9A South Brown Street

Rhinelander, Wisconsin 54501

Director, Sault St. Marie Field Office IHS

Attention: Sanitation Facilities Construction

2847 Ashmun Street, Suite 1

Sault Ste. Marie, Minnesota 49783

**Director, Billings Area IHS**

Attention: Sanitation Facilities Construction**\
**2900 4th Avenue North Box 36600\
Billings, Montana 59107

Director, PHS Indian Hospital

Attention: Sanitation Facilities Construction

P.O. Box 760

Browning, Montana 59417

Director, Crow Agency PHS Indian Hospital

Attention: Sanitation Facilities Construction

P.O. Box 9

Crow Agency, Montana 59022

Director, Wind River Service Unit IHS\
Attention: Sanitation Facilities Construction

#76 Black Cole Drive, Box 128

Fort Washakie, Wyoming 82514

Director, Harlem PHS Indian Hospital

Attention: Sanitation Facilities Construction

RR1 Box 67

Harlem, Montana 59526

Director, Lame Deer PHS Indian Health Center

Attention: Sanitation Facilities Construction

Lame Deer, Montana 59043

Director, Wolf Point PHS Indian Health Center

Attention: Sanitation Facilities Construction

Chief Redstone Health Center #729

Wolf Point, Montana 59201

**Director, California Area IHS**

Attn: Division of Sanitation Facilities Construction

650 Capitol Mall

Suite 7-100\
Sacramento, California 95814

Director, Arcata Field Office, IHS

Attention: Sanitation Facilities Construction

1125 16^th^ Street Suite 100

Arcata, California 95521

Director, Escondido District Office IHS

Attention: Sanitation Facilities Construction

1320 West Valley Parkway, Suite 309

Escondido, California 92029

Director, Fresno Field Office IHS\
Attention: Sanitation Facilities Construction

1551 East Shaw Avenue, Suite 117B

Fresno, California 93710

Director, Redding District Office IHS\
Attention: Sanitation Facilities Construction

1900 Churn Creek Road Site 210

Redding, California 96002

Director, Ukiah Field Office IHS

Attention: Sanitation Facilities Construction

609 South State Street Suite A

Ukiah, California 95482

**Director, Nashville Area IHS**\
Attn: Division of Sanitation Facilities Construction

711 Stewarts Ferry Pike\
Nashville, Tennessee 37214-2634

Director, Atmore Field Office IHS

Attention: Sanitation Facilities Construction

5811 Jack Springs Road

Atmore, Alabama 46502

Director, Bangor Field Office IHS

Attention: Sanitation Facilities Construction

304 Hancock Street #3H

Bangor, Maine 04401-6573

Director, Opelousas Field Office IHS

Attention: Sanitation Facilities Construction

2341 Larkspur Lane, Suite 2

Opelousas, Louisiana 70570

Director, Manlius Field Office

Attention: Sanitation Facilities Construction

122 East Seneca Street

Manlius, New York 13104

**Director, Navajo Area IHS**\
Attn: Director, Division of Sanitation Facilities Construction

P.O. Box 9020 (Physical Address: Hwy 264 & St. Michael Road)\
Window Rock, Arizona 86515

Director, Crownpoint Health Care Facility

Attention: Sanitation Facilities Construction

P.O. Box 680

Crownpoint, New Mexico 87313

Director, Farmington Field Office IHS

Attention: Sanitation Facilities Construction

300 West Arrington Suite 121

Farmington, New Mexico 87401

Director, Flagstaff Field Office IHS

Attention: Sanitation Facilities Construction

P.O. Box KK

Flagstaff, Arizona 86002

Director, Fort Defiance Indian Hospital

Attention: Sanitation Facilities Support Center

P.O. Box 648

Fort Defiance, Arizona 86504

Director, Gallup Indian Medical Center IHS

Attention: Sanitation Facilities Construction

3412 East Highway 66

Gallup, New Mexico 87301

Director, Kayenta Indian Health Center

Attention: Sanitation Facilities Construction

P.O. Box 368

Kayenta, Arizona 86033

Director, Many Farms Field Office IHS

Attention: Sanitation Facilities Construction

P.O. Box 694

Many Farms, Arizona 86538

Director, Northern Navajo Medical Center IHS

Attention: Sanitation Facilities Construction\
P.O. Box 160

Shiprock, New Mexico 87420

Director, Tuba City Regional Health Care Center

Attention: Sanitation Facilities Construction

P.O. Box 600

Tuba City, Arizona 86045

Director, Winslow Indian Health Care Center

Attention: Sanitation Facilities Construction

500 N. Indiana Avenue

Winslow, Arizona 86047

**Director, Oklahoma City Area IHS**

Attn: Director, Division of Sanitation Facilities Construction

Five Corporate Plaza\
3625 NW 56th Street\
Oklahoma City, Oklahoma 73112

Director, Clinton Field Office IHS

Attention: Sanitation Facilities Construction

Route 1, Box 3060

Clinton, Oklahoma 73601

Director, Holton Field Office IHS\
Attention: Sanitation Facilities Construction

324 New York Avenue

Holton, Kansas 66436

Director, Lawton Indian Hospital IHS

Attention: Sanitation Facilities Construction

1515 Lawrie Tatum Road

Lawton, Oklahoma 73507

Director, Miami Field Office IHS\
Attention: Sanitation Facilities Construction

P.O. Box 1498

Miami, Oklahoma 74354

Director, Okmulgee Field Office IHS

Attention: Sanitation Facilities Construction

P.O. Box 67

Okmulgee, Oklahoma 74447

Director, Pawnee Field Office IHS

Attention: Sanitation Facilities Construction

1201 Heritage Circle

Pawnee, Oklahoma 74058

Director, Shawnee Field Office IHS\
Attention: Sanitation Facilities Construction

14106 Highway 177

Shawnee, Oklahoma 74804

**Director, Phoenix Area IHS**

Attn: Director, Division of Sanitation Facilities Construction

Two Renaissance Square

Suite 720

40 North Central Avenue

Phoenix, AZ 85004-4424

Director, Elko Field Office IHS\
Attention: Sanitation Facilities Construction

557 W. Silver Street Suite 204

Elko, Nevada 89801

Director, Fort Duchesne Indian Health Center

Attention: Sanitation Facilities Construction

P.O. Box 489

Fort Duchesne, Utah 84026

Director, Eastern Arizona District Office IHS

Attention: Sanitation Facilities Construction

5448 S. White Mountain Road Suite 220

Lakeside, Arizona 85929

Director, Hopi Health Care Center

Attention: Sanitation Facilities Construction

P.O. Box 4000

Polacca, Arizona 86042

Director, San Carlos PHS Indian Hospital

Attention: Sanitation Facilities Construction

P.O. Box 208

San Carlos, Arizona 85550

Director, Reno District Office IHS

Attention: Sanitation Facilities Construction

1395 Greg Street Suite 101

Sparks, Nevada 89431

Director, Western Arizona District Office IHS

Attention: Sanitation Facilities Construction

1553 West Todd Drive Suite 107

Tempe, Arizona 85283

Director, Whiteriver PHS Indian Hospital

Attention: Sanitation Facilities Construction

P.O. Box 860

Whiteriver, Arizona 85941

Director, Fort Yuma PHS Indian Hospital

Attention: Sanitation Facilities Construction

P.O. Box 1368

Yuma, Arizona 85364

**Director, Portland Area IHS**

Attn: Director, Division of Sanitation Facilities Construction

1220 SW Third Ave

Room 476\
Portland, Oregon 97204

Director, Olympic District Office IHS\
Attention: Sanitation Facilities Construction

4060 Wheaton Way Suite E

Bremerton, Washington 98310

Director, Fort Hall Field Office IHS

Attention: Sanitation Facilities Construction

P.O. Box 717 -- Mission Road

Fort Hall, Idaho 83203

Director, Port Angeles Field Office IHS\
Attention: Sanitation Facilities Construction

1601 East Front Street, Building B, Suite C

Port Angeles, Washington 98362

Director, Western Oregon Service Unit IHS

Attention: Sanitation Facilities Construction

3750 Chemawa Road NE

Salem, Oregon 97305

Director, Seattle District Office IHS

Attention: Sanitation Facilities Construction

2201 Sixth Avenue Room 300

Seattle, Washington 98121

Director, Spokane District Office IHS

Attention: Sanitation Facilities Construction

1919 E. Francis Ave.

Spokane, Washington 99208

**Director, Tucson Area IHS\
**Attn: Director, Division of Sanitation Facilities Construction

7900 S. J. Stock Road\
Tucson, Arizona 85746-7012

Director, Western District Office IHS

Attention: Sanitation Facilities Construction

2250 North Pinal Avenue Suite 4

Casa Grande, Arizona 85222

Director, Sells Service Unit IHS

Attention: Sanitation Facilities Construction

P.O. Box 548 -- Mesquite Street

Sells, Arizona 85634