2225.6 REV-1 CHG-31

APPENDIX 62

RECORDS DISPOSITION SCHEDULE 62

ADMINISTRATIVE RECORDS

EXECUTIVE SECRETARIAT

This schedule provides records disposition standards for the

Official Department of Housing and Urban Development Files maintained

in the Executive Secretariat. This schedule covers correspondence to

and from the Secretary as well as calendars, appointment books, logs,

diaries, and all records documenting meetings, appointments, telephone

calls, visits and other high level activities maintained by a given

administration. Also included are the record set of press releases,

letters to the editor, speeches, etc., by the Secretary. The Official

HUD files should include the official correspondence and other records

for the Deputy Secretary, and the White House Referrals to the

Department, excluding materials determined to be personal.

Item

No. Description of Records Disposition

1\. a. Original records. PERMANENT. Break

files annually.

Retire to

Federal Records

Center after

microfilm is

checked and

verified.

Transfer to the

National Archives 1

year after

incumbent Secretary

leaves office.

(NARA Job N1-207-93-2,

item 1a)

b\. Microfilm (Silver halide PERMANENT. Break

and 1 Diazo duplicate). files annually.

This certifies that the Transfer to the

records described in National Archives

this will be microfilmed 1 year after

in accordance with the incumbent

standards set forth Secretary leaves.

in 36 CFR part 1230. (NARA Job N1-207-93-2,

Agency storage conditions item 1b)

1 2/97

2225.6 REV-1 CHG-31

APPENDIX 62

RECORDS DISPOSITION SCHEDULE 62

ADMINISTRATIVE RECORDS

EXECUTIVE SECRETARIAT

Item

No. Description of Records Disposition

will comply with the

standards of Section

1230.22 and the

inspections required by

Section 1230.22 will be

performed.

c\. Records not filmed

(prior to 3/79). PERMANENT. Retire

to Federal Records

Center 3 years after

close of calendar year.

Transfer to

National Archives every

10 years. In 1986, offer

1966-76 records to

National Archives. (NARA

Job NC1-207-82-4, item

1c)

2/97 2

2225.6 REV-1 CHG-31

APPENDIX 62

RECORDS DISPOSITION SCHEDULE 62

ADMINISTRATIVE RECORDS

EXECUTIVE SECRETARIAT

Item

No. Description of Records Disposition

d\. Consolidated Index to

the HUD Official HUD

Files. (This index for

transfer to the National

Archives, is a consolidation

of all annual life indexes

covering the incumbency of

a Secretary.)

1\. ADP electronic record, PERMANENT. Create

including all system and transfer to the

documentation, file National Archives

specifications, 1 year-after incum-

codebooks, record bent Secretary

layouts, user guides leaves office.

and output specifica- (NARA Job N1-207-93-2,

tions, in accordance item 1e1)

with 36 CFR Section

1228.188.

2\. Printed version. PERMANENT.

Create and transfer

to the National

Archives 1 year

after incumbent

Secretary leaves

office . (NARA Job N1-

207-93-2, item 1e2)

3\. Microfilm (Silver PERMANENT. Create

halide and 1 Diazo and transfer to

duplicate). This the National

certifies that the Archives 1 year

records described after incumbent

in this file will be Secretary leaves

microfilmed in office.

accordance with the (NARA Job N1-207-93-2,

standards set forth item 1e3)

in 36 CFR part 1230.

3 2/97

2225.6 REV-1 CHG-6

APPENDIX 62

RECORDS DISPOSITION SCHEDULE 62

ADMINISTRATIVE RECORDS

EXECUTIVE SECRETARIAT

Item

No. Description of Records Disposition

Agency storage

conditions will

comply with the

standards of

Section 1230.20 and

the inspections

required by Section

1230.22 will be

performed.

4/93 4

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_