> GENERAL SERVICES ADMINISTRATION June 8, 2006
>
> Washington, DC 20405
>
> FEDERAL MANAGEMENT REGULATION
>
> Amendment 2006-03
>
> TO: Heads of Federal agencies
>
> SUBJECT: FMR Case 2006-102-1; Motor Vehicle Management
>
> 1\. [Purpose]{.underline}. This document includes pages that reflect
> amendments to Part 102-34 of the Federal Management Regulation (FMR).
>
> 2\. [Background]{.underline}. Part 102-34 of the Federal Management
> Regulation
>
> (FMR) (41 CFR part 102-34) is being amended to update the regulation
> in the following areas: The Fleet Average Economy Standards for FY
> 2000 and beyond; the preferred location for displaying motor vehicle
> identification; the source for obtaining official U.S. Government
> license plates; and the process for receiving exemptions from the
> requirement to display U.S. Government license plates and other motor
> vehicle identification.
>
> Also, Federal agencies located in the District of Columbia
>
> \(DC\) should now use Federal license plates provided by UNICOR for
> all their vehicles, even those vehicles operating in DC. The
> requirement for Government vehicles operating in DC to obtain
>
> U.S. Government license plates from the DC Department of Motor
> Vehicles is removed by this interim rule. This change standardizes the
> license plate ordering process and allows Federal agencies in DC to
> use the same type of license plates as Federal agencies use in the
> rest of the country. The list of approved U.S. Government license
> plate codes has been removed from section 102-34.160 and placed in GSA
> Bulletin FMR B-11. Also, the list of agencies having unlimited
> exemptions from displaying U.S. Government license plate and motor
> vehicle identification has been removed from section 102-34.195 and
> placed in GSA Bulletin FMR B-12. (FMR bulletins are located at
> *www.gsa.gov/bulletin*.)
>
> Subpart I of 41 CFR part 102-34 is being revised to require agencies
> to have a vehicle management information system (VMIS) in accordance
> with 40 U.S.C. 17503. In April 2002, the Office of Management and
> Budget (OMB) requested all Executive Branch agencies to take a closer
> look at their fleet management operations, particularly the size of
> their fleets and costs of operations. Many agencies were unable to
> accurately evaluate their fleet operations because of a lack of data
> on vehicle inventory and operational costs. Agencies also lacked
> internal
>
> performance metrics to ensure their fleets were being replaced in
>
> a timely manner and operating at their optimal performance level. An
> interagency review team from the Federal Fleet Policy Council
>
> (FEDFLEET) recommended that agencies be required to have a VMIS. There
> are two main reasons for this requirement. First, with a VMIS agencies
> can more efficiently and accurately collect agency information on
> their actual motor vehicle fleet: vehicle cost, fuel costs, projected
> vehicle inventories and vehicle disposals; and then use that
> information to better manage their fleets. Secondly, agencies can more
> easily provide that information to the Internet-based reporting system
> called FAST (Federal Automotive Statistical Tool) in lieu of the paper
> SF 82. The data reported to FAST will be used by GSA, the Department
> of Energy, and the Office of Management and Budget to monitor Federal
> fleets and identify those agency motor vehicle management programs
> that are effective as well as identify those programs that need to
> improve.
>
> In addition, some sections of this regulation were rewritten for
> clarity. Editorial changes were made to the entire regulation to
> remove outdated information in tables and to make the regulation
> consistent with current practices. For example, in subpart F "crash"
> replaces "accident" when referring to motor vehicle collisions to be
> consistent with the National Highway and Safety Administration, the
> lead Federal agency for the assurance of safe, secure, and efficient
> automotive travel.
>
> 3\. [Effective date]{.underline}. This rule was published in the
> *Federal*
>
> *Register* and became effective on May 25, 2006.
>
> 4\. [Explanation of changes]{.underline}. The General Services
> Administration
>
> (GSA) is amending the Federal Management Regulation (FMR) by updating
> requirements and information on motor vehicle management. This interim
> rule makes changes to vehicle identification requirements.
> Specifically, it allows agencies to have limited identification
> exemptions for motor vehicles that are regularly used for common
> administrative purposes. Some agencies have expressed a need to exempt
> even their
>
> administrative vehicles from displaying Government identification for
> situations with specifically identified security risks. Agencies will
> still need to have a certification of need signed by the agency head
> or designee before authorizing limited identification exceptions.
>
> This interim rule provides information for obtaining U.S. Government
> license plates from UNICOR, Federal Prison Industries Inc., the
> current license plate supplier. This interim rule further updates
> Federal motor vehicle management regulations by replacing the
> requirement for agencies to provide certain motor vehicle information
> to GSA on the Standard Form 82 with the requirement to use the Federal
> Automotive Statistical Tool
>
> (FAST), an Internet-based reporting tool.
>
> 2
>
> This interim rule also requires agencies to have an agency- wide fleet
> management information system that will link all fleet data throughout
> the agency and interface with the Federal Automotive Statistical Tool
> (FAST). This new FMR requirement implements 40 U.S.C. 17503 that gives
> the Administrator with others, the authority to prescribe data
> collection requirements for data on the costs and uses of motor
> vehicles by executive agencies. Furthermore, the requirement for an
> agency-wide management information system was a keystone report
>
> recommendation for improving agency fleet management made by the
> Federal Fleet Policy Council's interagency team of fleet professionals
> following their review of agencies' fleet management programs in 2002.
> The FMR and any corresponding documents may be accessed at GSA's Web
> site at *http://www.gsa.gov/fmr*.
>
> 5\. [Filing instructions]{.underline}. Make the following page
> changes: [Remove FMR pages]{.underline}: [Insert FMR
> pages]{.underline}:
>
> 102-34-i and 102-34-ii 102-34-i and 102-34-ii
>
> 102-34-3 thru 102-34-12 102-34-3 thru 102-34-12
>
> 3
>
> **(BLANK PAGE)**
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> **PART 102-34---MOTOR VEHICLE MANAGEMENT**
>
> *Sec.*
>
> 102-34.5--- Preamble. 102-34.115--- What motor vehicle identification
> must the
>
> 102-34.10--- What definitions apply to motor vehicle Department of
> Defense (DOD) put on motor
>
> management? vehicles it purchases or leases?
>
> 102-34.15--- What motor vehicles are not covered by this 102-34.120---
> Where is motor vehicle identification placed
>
> part? on purchased and leased motor vehicles?
>
> 102-34.20--- What types of motor vehicle fleets are there?
> 102-34.125--- Before we sell a motor vehicle, what motor
>
> 102-34.25--- What sources of supply are available for vehicle
> identification or markings must we
>
> obtaining motor vehicles? remove?
>
> **Subpart A---Obtaining Fuel Efficient Motor License Plates**
>
> **Vehicles** 102-34.130--- Must our motor vehicles use Government
>
> 102-34.30--- Who must comply with motor vehicle fuel license plates?
>
> efficiency requirements? 102-34.131--- Can official U.S. Government
> license plates
>
> 102-34.35--- What are the procedures for purchasing and be used on
> motor vehicles not owned or
>
> leasing motor vehicles? leased by the Government?
>
> 102-34.40--- How are passenger automobiles classified? 102-34.135---
> Do we need to register motor vehicles owned
>
> 102-34.45--- What size motor vehicles may we purchase or leased by the
> Government?
>
> and lease? 102-34.140--- Where may we obtain U.S. Government
>
> 102-34.50--- What are fleet average fuel economy license plates?
>
> standards? 102-34.145--- How do we display license plates on motor
>
> 102-34.55--- What are the minimum fleet average fuel vehicles?
>
> economy standards? 102-34.150--- What do we do about a lost or stolen
> license
>
> 102-34.60--- How do we calculate the average fuel plate?
>
> economy for our fleet? 102-34.155--- What records do we need to keep
> on U.S.
>
> 102-34.65--- How may we request an exemption from the Government
> license plates?
>
> fuel economy standards? 102-34.160--- How are U.S. Government license
> plates
>
> 102-34.70--- How does GSA monitor the fuel economy of coded and
> numbered?
>
> purchased and leased motor vehicles? 102-34.165--- How can we get a
> new license plate code
>
> 102-34.75--- How must we report fuel economy data for designation?
>
> passenger automobiles and light trucks we 102-34.170--- \[Reserved\]
>
> purchase or commercially lease?
>
> 102-34.80--- Do we report fuel economy data for **Identification
> Exemptions**
>
> passenger automobiles and light trucks 102-34.175--- What types of
> exemptions are there?
>
> purchased for our agency by the GSA 102-34.180--- May we have a
> limited exemption from
>
> Automotive Division? displaying U.S. Government license plates
>
> 102-34.85--- Do we have to submit a negative report if we and other
> motor vehicle identification?
>
> don't purchase or lease any motor vehicles in 102-34.185--- What
> information must the certification
>
> a fiscal year? contain?
>
> 102-34.90--- Are any motor vehicles exempted from these 102-34.190---
> For how long is a limited exemption valid?
>
> reporting requirements? 102-34.195--- What agencies have an unlimited
> exemption
>
> 102-34.95--- Does fleet average fuel economy reporting from displaying
> U.S. Government license
>
> affect our acquisition plan? plates and motor vehicle identification?
>
> 102-34.100--- Where may we obtain help with our motor 102-34.200---
> What agencies have a special exemption
>
> vehicle acquisition plans? from displaying U.S. Government license
> plates and motor vehicle identification on
>
> **Subpart B---Identifying and Registering Motor** some of their
> vehicles?
>
> **Vehicles** 102-34.205--- What license plates and motor vehicle
> identification do we use on motor vehicles
>
> **Motor Vehicle Identification** that are exempt from motor vehicle
>
> 102-34.105--- What motor vehicles require motor vehicle identification
> and U.S. Government license
>
> identification? plates?
>
> 102-34.110--- What motor vehicle identification must we put on motor
> vehicles we purchase or lease?
>
> 102-34-i
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> FEDERAL MANAGEMENT REGULATION
>
> 102-34.210--- What special requirements apply to **Subpart
> E---Scheduled Maintenance of Motor**
>
> exempted motor vehicles using District of **Vehicles**
>
> Columbia or State license plates? 102-34.285--- What kind of
> maintenance programs must
>
> 102-34.215--- Can GSA ask for a listing of exempted motor we have?
>
> vehicles? 102-34.290--- Must our motor vehicles pass State
> inspections?
>
> **Subpart C---Official Use of Government Motor** 102-34.295--- Where
> can we obtain help in setting up a
>
> **Vehicles** maintenance program?
>
> 102-34.220--- What is official use of motor vehicles owned
>
> or leased by the Government? **Subpart F---Motor Vehicle Accident
> Reporting**
>
> 102-34.225--- May I use a motor vehicle owned or leased 102-34.300---
> What forms do I use to report a crash
>
> by the Government for transportation involving a motor vehicle owned
> or leased
>
> between my residence and place of by the Government?
>
> employment? 102-34.305--- To whom do we send crash reports?
>
> 102-34.230--- May Government contractors use motor
>
> vehicles owned or leased by the **Subpart G---Disposal of Motor
> Vehicles**
>
> Government? 102-34.310--- How do we dispose of a motor vehicle in any
>
> 102-34.235--- What does GSA do if it learns of unofficial State,
> Commonwealth, territory or
>
> use of a motor vehicle owned or leased by the possession of the United
> States, or the
>
> Government? District of Columbia?
>
> 102-34.240--- How are Federal employees disciplined for 102-34.315---
> What forms do we use to transfer ownership
>
> misuse of motor vehicles owned or leased by when selling a motor
> vehicle?
>
> the Government? 102-34.320--- How do we distribute the completed
>
> 102-34.245--- How am I responsible for protecting motor Standard Form
> 97?
>
> vehicles? **Subpart H---Motor Vehicle Fueling**
>
> 102-34.250--- Am I bound by State and local traffic laws?
> 102-34.325--- How do we obtain fuel for motor vehicles?
>
> 102-34.255--- Who pays for parking fees? 102-34.330--- What
> Government-issued charge cards may I
>
> 102-34.256--- Who pays for parking fines? use to purchase fuel and
> motor vehicle
>
> 102-34.260--- Do Federal employees in motor vehicles related services?
>
> owned or leased by the Government have to 102-34.335--- What type of
> fuel do I use in motor vehicles?
>
> use all safety devices and follow all safety 102-34.340--- Do I have
> to use self-service fuel pumps?
>
> guidelines?
>
> **Subpart I---Federal Motor Vehicle Fleet Report**
>
> **Subpart D---Replacement of Motor Vehicles** 102-34.345--- What is
> the Federal Fleet Report?
>
> 102-34.265--- What are motor vehicle replacement 102-34.346--- How do
> I submit information to the General
>
> standards? Services Administration (GSA) for the
>
> 102-34.270--- May we replace a Government-owned motor Federal Fleet
> Report (FFR)?
>
> vehicle sooner? 102-34.347--- Do we need a fleet management
> information
>
> 102-34.275--- May we keep a Government-owned motor system?
>
> vehicle even though the standard permits 102-34.350--- What records do
> we need to keep?
>
> replacement? 102-34.355--- When and how do we report motor vehicle
>
> 102-34.280--- How long must we keep a Government- data?
>
> owned motor vehicle?
>
> **Subpart J---Forms**
>
> 102-34.360--- How do we obtain the forms prescribed in this part?
>
> 102-34-ii
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> PART 102-34---MOTOR VEHICLE MANAGEMENT **§102-34.75**
>
> \(1\) Average fuel economy standard for all passenger (C) 150 Eight
> cylinder automatic transmission
>
> automobiles. pick-up trucks, EPA rating: 20.4 mpg, plus
>
> \(2\) Average fuel economy standard for light trucks. (D) 100 Eight
> cylinder automatic transmission
>
> \(b\) These standards do not apply to passenger automobiles cargo
> vans, EPA rating: 22.2 mpg.
>
> and light trucks designed to perform combat-related missions 600
>
> =
> \-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--
>
> for the U.S. Armed Forces or motor vehicles designed for use 200
>
> \-\-\-\-\-\-\-\-\-- 150 \-\-\-\-\-\-\-\-\-- 100
>
> \-\-\-\-\-\-\-\-\-- 150 \-\-\-\-\-\-\-\-\--
>
> \+ + +
>
> in law enforcement or emergency rescue work. 24.3 24.8 20.4 22.2
>
> **§102-34.55---What are the minimum fleet average fuel**
> \-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--600
>
> =
> \-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--
>
> **economy standards?** 8.2305 6.0484 7.3530+ + 4.5045+
>
> The minimum fleet average fuel economy standards \-- 600
>
> = \-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-- = 22.9565 (Rounded to nearest
> 0.1 mpg.)
>
> appear in the following table: 26.1364
>
> **FLEET AVERAGE FUEL ECONOMY STANDARDS1**
>
> \(ii\) Fleet average fuel economy for light trucks in this
>
> **Fiscal year Passenger automobile2 Light truck3,4** case is 23.0 mpg.
>
> 2005 27.5 21.0
>
> 2006 27.5 21.6 **§102-34.65---How may we request an exemption from
> the**
>
> 2007 27.5 22.2 **fuel economy standards?**
>
> \(a\) You must submit your reasons for the exemption in a
>
> 1 These figures represent miles/gallon. written request to the:
>
> 2 Established by section 49 U.S.C. 32902 and the Secretary of
>
> Administrator of General Services,
>
> 3 Transportation. ATTN: MTV,
>
> Fleet average fuel economy standard set by the Secretary of
>
> Transportation and mandated by Executive Order 12375 begin-
> Washington, DC 20405.
>
> ning in fiscal year 1982. (b) GSA will review the request and advise
> you of the
>
> 4 Fleet average fuel economy for light trucks is the combined fleet
> determination within 30 days of receipt. Passenger automo-
>
> average fuel economy for all 4 x 2 and 4 x 4 light trucks. biles and
> light trucks exempted under the provisions of this section must not be
> included in calculating your fleet average
>
> **§102-34.60---How do we calculate the average fuel** fuel economy.
>
> **economy for our fleet?**
>
> \(a\) Due to the variety of motor vehicle configurations, you
> **§102-34.70---How does GSA monitor the fuel economy of**
>
> must take an average of all motor vehicles, by category (pas-
> **purchased and leased motor vehicles?**
>
> senger automobiles or light truck) purchased and leased by (a)
> Executive agencies report to GSA their leases and pur-
>
> your agency during the fiscal year. This calculation is the sum chases
> of passenger automobiles and light trucks. GSA keeps
>
> of passenger automobiles or light trucks that your executive a master
> record of the miles per gallon for passenger automo-
>
> agency purchases or leases from commercial sources divided biles and
> light trucks acquired by each agency during the fis-
>
> by the sum of the fractions representing the number of motor cal year.
> GSA verifies that each agency's passenger
>
> vehicles of each category by model divided by the unadjusted
> automobile and light truck leases and purchases achieve the
>
> city/highway mile-per-gallon ratings for that model, devel- fleet
> average fuel economy for the applicable fiscal year, as
>
> oped by the Environmental Protection Agency (EPA) for each required by
> Executive Order 12375.
>
> fiscal year. The EPA mile-per-gallon rating for each motor (b) The GSA
> Federal Vehicle Policy Division (MTV)
>
> vehicle make, model, and model year may be obtained from issues
> information about the EPA miles-per-gallon ratings to
>
> the: executive agencies at the beginning of each fiscal year to help
>
> General Services Administration, agencies with their acquisition
> plans.
>
> ATTN: FFA,
>
> Washington, DC 20406. **§102-34.75---How must we report fuel economy
> data for**
>
> \(b\) An example follows: **passenger automobiles and light trucks we
> purchase or**
>
> Light trucks: **commercially lease?**
>
> \(i\) 600 light trucks acquired in a specific year. These (a) You must
> send copies or synopses of motor vehicle
>
> are broken down into: leases and purchases to GSA. Use the unadjusted
> combined
>
> \(A\) 200 Six cylinder automatic transmission city/highway
> mile-per-gallon ratings for passenger automo-
>
> pick-up trucks, EPA rating: 24.3 mpg, plus biles and light trucks
> developed each fiscal year by the Envi-
>
> \(B\) 150 Six cylinder automatic transmission ronmental Protection
> Agency (EPA). All submissions for a
>
> mini-vans, EPA rating: 24.8 mpg, plus fiscal year must reach GSA by
> December 1 of the next fiscal
>
> 102-34-3
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> **§102-34.80** FEDERAL MANAGEMENT REGULATION
>
> year. Submit the information as soon as possible after the pur-
> **§102-34.95---Does fleet average fuel economy reporting**
>
> chase or effective date of each lease to the: **affect our acquisition
> plan?**
>
> General Services Administration, It may. If previous motor vehicle
> purchases and leases
>
> ATTN: MTV, have caused your fleet to fail to meet the required fuel
> econ-
>
> Washington, DC 20405. omy by the end of the fiscal year, GSA may
> encourage you to
>
> Email: vehicle.policy@gsa.gov adjust future requests to meet fuel
> economy requirements.
>
> \(b\) Include in your submission to GSA motor vehicles pur-
>
> chased or leased by your agency for use in any State, Com-
> **§102-34.100---Where may we obtain help with our motor**
>
> monwealth, territory or possession of the United States, and **vehicle
> acquisition plans?**
>
> the District of Columbia. For help with your motor vehicle acquisition
> plans, contact
>
> \(c\) Your submission to GSA must include: the:
>
> \(1\) Number of passenger automobiles and light trucks, General
> Services Administration,
>
> by category. ATTN: MTV,
>
> \(2\) Year. Washington, DC 20405.
>
> \(3\) Make. Email: vehicle.policy@gsa.gov
>
> \(4\) Model.
>
> \(5\) Transmission type (if manual, number of forward **Subpart
> B---Identifying and Registering**
>
> speeds). **Motor Vehicles**
>
> \(6\) Cubic inch displacement of engine.
>
> \(7\) Fuel type (i.e., gasoline, diesel, or type of alternative
> **Motor Vehicle Identification**
>
> fuel).
>
> \(8\) Monthly lease cost, if applicable. **§102-34.105---What motor
> vehicles require motor vehicle**
>
> **Note to [§102-34.75]{.underline}:** Do not include passenger
> automobile and **identification?**
>
> light truck lease renewal options as new acquisition motor vehicle All
> motor vehicles owned or leased by the Government
>
> leases. Do not report passenger automobiles and light trucks must
> display motor vehicle identification unless exempted
>
> exempted from fleet average fuel economy standards (see under
> [§102-34.180]{.underline}, [102-34.195]{.underline}, or
> [102-34.200]{.underline}.
>
> [§§102-34.50(b)]{.underline} and [102-34.65]{.underline}).
>
> **§102-34.110---What motor vehicle identification must we**
>
> **§102-34.80---Do we report fuel economy data for put on motor
> vehicles we purchase or lease?**
>
> **passenger automobiles and light trucks purchased for** Unless
> exempted under sections [§102-34.180]{.underline},
>
> **our agency by the GSA Automotive Division?**
> [§102-34.195]{.underline} or [§102-34.200]{.underline}, motor vehicles
> must display the
>
> No. The GSA Automotive Division provides information following
> identification:
>
> for passenger automobiles and light trucks it purchases for (a) "For
> Official Use Only",
>
> agencies. (b) "U.S. Government", and
>
> \(c\) Identification that readily identifies the agency owning
>
> **§102-34.85---Do we have to submit a negative report if we** the
> vehicle.
>
> **don't purchase or lease any motor vehicles in a fiscal**
>
> **year? §102-34.115---What motor vehicle identification must the**
>
> Yes, you must submit a negative report if you don't pur- **Department
> of Defense (DOD) put on motor vehicles it**
>
> chase or lease any motor vehicles in a fiscal year. **purchases or
> leases?**
>
> The following must appear on DOD purchased or leased
>
> **§102-34.90---Are any motor vehicles exempted from these** motor
> vehicles:
>
> **reporting requirements?** (a) For Official Use Only;"
>
> Yes. You do not need to report passenger automobiles and (b) An
> appropriate title for the DOD component; and
>
> light trucks that are: (c) The DOD code and registration number
> assigned by the
>
> \(a\) Purchased or leased for use outside any State, Com- DOD
> component accountable for the motor vehicle.
>
> monwealth, territory or possession of the United States, or the
>
> District of Columbia. **§102-34.120---Where is motor vehicle
> identification**
>
> \(b\) Designed to perform combat-related missions for the **placed on
> purchased and leased motor vehicles?**
>
> U.S. Armed Forces. (a) For most motor vehicles, the location in
> preferred order
>
> \(c\) Designed for use in law enforcement or emergency res- is as
> follows:
>
> cue work. (1) On the official U.S. Government license plate.
>
> 102-34-4
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> PART 102-34---MOTOR VEHICLE MANAGEMENT **§102-34.155**
>
> \(2\) On a decal in the rear window, or centered on both (b) For all
> other motor vehicles by contacting the follow-
>
> front doors if the vehicle is without a rear window or where ing
> office for assistance:
>
> identification on the rear window would not be easily seen. General
> Services Administration,
>
> \(b\) *On trailers*. Centered on both sides of the front quarter ATTN:
> MT,
>
> of the trailer in a conspicuous location. Washington, DC 20405,
>
> Email: *vehicle.policy@gsa.gov*.
>
> **Note to** [§102-34.120]{.underline}: Each agency or activity that
> uses decals to
>
> identify its motor vehicles is responsible for acquiring its own
> decals **Note to [§102-34.140]{.underline}:** The General Services
> Administration
>
> and for replacing them when necessary due to damage or wear. (GSA) has
> established a Memorandum of Understanding (MOU) on behalf of all
> Federal agencies with Federal Prison Industries (UNI-
>
> **§102-34.125---Before we sell a motor vehicle, what motor** COR) for
> the procurement of official U.S. Government license
>
> **vehicle identification or markings must we remove?** plates. Each
> agency must execute an addendum to this MOU pro-
>
> You must remove all motor vehicle identification before viding plate
> design and specific ordering and payment information before ordering
> license plates. Agency field activities should contact
>
> you transfer the title or deliver the motor vehicle. their national
> level Agency Fleet Manager for assistance.
>
> **License Plates §102-34.145---How do we display license plates on
> motor vehicles?**
>
> **§102-34.130---Must our motor vehicles use Government** (a) Display
> official U.S. Government license plates on the
>
> **license plates?** front and rear of all motor vehicles owned or
> leased by the
>
> Yes, you must use Government license plates, with the Government. The
> exception is two-wheeled motor vehicles,
>
> exception of motor vehicles exempted under [§§102-34.180]{.underline},
> which require rear license plates only.
>
> [102-34.195]{.underline}, and [102-34.200]{.underline}. (b) You must
> display U.S. Government license plates on the motor vehicle to which
> the license plates were assigned.
>
> **§102-34.131---Can official U.S. Government license plates** (c)
> Display the U.S. Government license plates until the
>
> **be used on motor vehicles not owned or leased by the** motor vehicle
> is removed from Government service or is
>
> **Government?** transferred, or until the plates are damaged and
> require
>
> No, official U.S. Government license plates may only be replacement.
>
> used on motor vehicles that are owned or leased by the Gov- (d) For
> motor vehicles owned or leased by DOD, follow
>
> ernment. DOD regulations.
>
> **§102-34.135---Do we need to register motor vehicles
> §102-34.150---What do we do about a lost or stolen license**
>
> **owned or leased by the Government? plate?**
>
> If the vehicles display U.S. Government license plates and You should
> report the loss or theft of license plates as fol-
>
> motor vehicle identification, you do not need to register motor lows:
>
> vehicles owned or leased by the Government in the jurisdic- (a) *U.S.
> Government license plates*. Tell your local secu-
>
> tion where the vehicle is operated. However, motor vehicles rity
> office (or equivalent) and local police.
>
> exempted under [§102-34.180]{.underline}, [102-34.195]{.underline}, or
> [102-34.200]{.underline} of (b) *District of Columbia or State license
> plates*. Tell your
>
> this part must be registered and inspected in accordance with local
> security office (or equivalent) and either the District of
>
> the laws of the jurisdiction where the motor vehicle is regu-
> Columbia, Department of Transportation, or the State agency,
>
> larly operated. as appropriate.
>
> **§102-34.140---Where may we obtain U.S. Government §102-34.155---What
> records do we need to keep on U.S.**
>
> **license plates? Government license plates?**
>
> You may obtain U.S. Government license plates--- You must keep a
> central record of all U.S. Government
>
> \(a\) For motor vehicles operated in any State, Common- license plates
> for your agency's motor vehicle purchases and
>
> wealth, territory or possession of the United States, and the motor
> vehicle leases. The GSA Fleet must keep such a record
>
> District of Columbia by contacting: for GSA Fleet vehicles. The record
> must identify:
>
> U.S. Department of Justice, (a) The motor vehicle to which each set of
> plates is
>
> UNICOR, assigned.
>
> Federal Prison Industries, Inc., (b) The complete history of any
> reassigned plates.
>
> 400 First Street, NW., (c) A list of destroyed or voided license plate
> numbers.
>
> Room 6010, Washington, DC 20534.
>
> 102-34-5
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> **§102-34.160** FEDERAL MANAGEMENT REGULATION
>
> **§102-34.160---How are U.S. Government license plates
> §102-34.190---For how long is a limited exemption valid?**
>
> **coded and numbered?** An exemption granted in accordance with
> [§§102-34.180]{.underline}
>
> U.S. Government license plates will be numbered serially and
> [102-34.185]{.underline} may last from one day up to one year. If the
>
> for each executive agency, beginning with "101", and pre- requirement
> for exemption still exists at the end of the year,
>
> ceded by a letter code that designates the owning agency for your
> agency must re-certify the continued exemption. For a
>
> the motor vehicle. The agency letter codes are listed in GSA motor
> vehicle leased from the GSA Fleet, send a copy of the
>
> Bulletin FMR B-8 (FMR bulletins are located at re-certification to
> the:
>
> *www.gsa.gov/bulletin*). General Services Administration, ATTN: FFF,
>
> **§102-34.165---How can we get a new license plate code** Washington,
> DC 20406.
>
> **designation?**
>
> To get a new license plate code designation, write to the:
> **§102-34.195---What agencies have an unlimited**
>
> General Services Administration, **exemption from displaying U.S.
> Government license**
>
> ATTN: MTV, **plates and motor vehicle identification?**
>
> Washington, DC 20405. The Federal agencies, or activities within
> agencies, listed
>
> Email: vehicle.policy@gsa.gov in FMR Bulletin B-12 (located at
> *www.gsa.gov/bulletin*) are granted an unlimited exemption for
> vehicles that meet the
>
> **§102-34.170---\[Reserved\]** requirements in the bulletin.
>
> **Identification Exemptions §102-34.200---What agencies have a special
> exemption from displaying U.S. Government license plates and**
>
> **§102-34.175---What types of exemptions are there? motor vehicle
> identification on some of their vehicles?**
>
> \(a\) Limited exemption. Motor vehicles assigned for the use of the
> President and
>
> \(b\) Unlimited exemption. the heads of executive departments
> specified in 5 U.S.C. 101
>
> \(c\) Special exemption. are exempt from the requirement to display
> motor vehicle identification. All motor vehicles, other than those
> assigned
>
> **§102-34.180---May we have a limited exemption from** for the
> personal use of the President, will display official U.S.
>
> **displaying U.S. Government license plates and other** Government
> license plates.
>
> **motor vehicle identification?**
>
> Yes. The head of your agency or designee may authorize a **Note to
> [§102-34.200]{.underline}:** The Executive departments are: The
>
> limited exemption to the display of U.S. Government license Department
> of State, the Department of the Treasury, the Department of Defense,
> the Department of Justice, the Department of the Inte-
>
> plates and motor vehicle identification upon written certifica- rior,
> the Department of Agriculture, the Department of Commerce,
>
> tion. (See [§102-34.185]{.underline}.) For motor vehicles leased from
> the the Department of Labor, the Department of Health and Human Ser-
>
> GSA Fleet, send an information copy of this certification to vices,
> the Department of Homeland Security, the Department of
>
> the: Housing and Urban Development, the Department of Transporta-
>
> General Services Administration, tion, the Department of Energy, the
> Department of Education, and the Department of Veterans Affairs.
>
> ATTN: FFF,
>
> Washington, DC 20406. **§102-34.205---What license plates and motor
> vehicle identification do we use on motor vehicles that are exempt
> from motor vehicle identification and U.S.**
>
> **§102-34.185---What information must the certification Government
> license plates?**
>
> **contain?** Display the regular license plates of the State, Common-
>
> The certification must state either: wealth, territory or possession
> of the United States, or the Dis-
>
> \(a\) That the motor vehicle is used primarily for investiga- trict of
> Columbia, where the motor vehicle is principally
>
> tive, law enforcement or intelligence duties involving security
> operated.
>
> activities and that identifying the motor vehicle would inter-
>
> fere with those duties; or **§102-34.210---What special requirements
> apply to**
>
> \(b\) That identifying the motor vehicle would endanger the **exempted
> motor vehicles using District of Columbia or**
>
> security of the vehicle occupants. **State license plates?**
>
> If your agency wants to use regular District of Columbia
>
> \(DC\) license plates or State license plates for motor vehicles
> exempt from displaying U.S. Government license plates and motor
> vehicle identification, your agency head must desig-
>
> 102-34-6
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> PART 102-34---MOTOR VEHICLE MANAGEMENT **§102-34.255**
>
> nate an official to authorize such use. Provide the name and rized in
> accordance with 31 U.S.C. 1344 and subpart 101-6.4
>
> facsimile signature of that official to the DC Department of of this
> title.
>
> Transportation annually, or to the equivalent State vehicle (c)
> Contractors must:
>
> motor vehicle department, as required. Agencies must pay (1) Establish
> and enforce suitable penalties against
>
> the DC and the States for these license plates in accordance employees
> who use, or authorize the use of, such motor vehi-
>
> with DC or state policy. Also, for motor vehicles leased from cles for
> unofficial purposes or for other than in the perfor-
>
> the GSA Fleet, send a list of the new plates to: mance of the
> contract; and
>
> General Services Administration, (2) Pay any expenses or cost, without
> Government
>
> ATTN: FFF, reimbursement, for using such motor vehicles other than in
>
> Washington, DC 20406. the performance of the contract.
>
> **§102-34.215---Can GSA ask for a listing of exempted
> §102-34.235---What does GSA do if it learns of unofficial**
>
> **motor vehicles? use of a motor vehicle owned or leased by the**
>
> Yes. If asked, the head of each executive agency must sub-
> **Government?**
>
> mit a report concerning motor vehicles exempted under this GSA reports
> the matter to the head of the agency employ-
>
> subpart. This report, which has been assigned interagency ing the
> motor vehicle operator. The employing agency inves-
>
> report control number 1537-GSA-AR, should be submitted to tigates and
> may, if appropriate, take disciplinary action under
>
> the: 31 U.S.C. 1349 or may report the violation to the Attorney
>
> General Services Administration, General for prosecution under 18
> U.S.C. 641.
>
> ATTN: MTV,
>
> Washington, DC 20405. **§102-34.240---How are Federal employees
> disciplined for**
>
> Email: vehicle.policy@gsa.gov **misuse of motor vehicles owned or
> leased by the**
>
> **Government?**
>
> **Subpart C---Official Use of Government** If an employee willfully
> uses, or authorizes the use of, a
>
> **Motor Vehicles** motor vehicle for other than official purposes, the
> employee is subject to suspension of at least one month or, up to and
>
> **§102-34.220---What is official use of motor vehicles owned**
> including, removal by the head of the agency
>
> **or leased by the Government?** (31 U.S.C. 1349).
>
> Official use of a motor vehicle is using a motor vehicle to
>
> perform your agency's mission(s), as authorized by your
> **§102-34.245---How am I responsible for protecting motor**
>
> agency. **vehicles?**
>
> When a Government-owned or -leased motor vehicle is
>
> **§102-34.225---May I use a motor vehicle owned or leased** under your
> control, you must:
>
> **by the Government for transportation between my** (a) Park or store
> the vehicle in a manner that reasonably
>
> **residence and place of employment?** protects it from theft or
> damage.
>
> No, you may not use a Government motor vehicle for (b) Lock the
> unattended motor vehicle. (The only excep-
>
> transportation between your residence and place of employ- tion to
> this requirement is when fire regulations or other direc-
>
> ment unless your agency authorizes such use after making the tives
> prohibit locking motor vehicles in closed buildings or
>
> necessary determination under 31 U.S.C. 1344 and enclosures.)
>
> subpart 101-6.4 of this title. Your agency must keep a copy of
>
> the written authorization within the agency and monitor the
> **§102-34.250---Am I bound by State and local traffic laws?**
>
> use of these motor vehicles. Yes. You must obey all motor vehicle
> traffic laws of the
>
> State and local jurisdiction, except when the duties of your
>
> **§102-34.230---May Government contractors use motor** position
> require otherwise. You are personally responsible if
>
> **vehicles owned or leased by the Government?** you violate State or
> local traffic laws. If you are fined or oth-
>
> Yes, Government contractors may use Government motor erwise penalized
> for an offense you commit while performing
>
> vehicles when authorized under applicable procedures and your official
> duties, but which was not required as part of your
>
> the following conditions: official duties, payment is your personal
> responsibility.
>
> \(a\) Motor vehicles are used for official purposes only and
>
> solely in the performance of the contract. **§102-34.255---Who pays
> for parking fees?**
>
> \(b\) Motor vehicles cannot be used for transportation You must pay
> parking fees while operating a motor vehicle
>
> between residence and place of employment, unless autho- owned or
> leased by the Government. However, you can
>
> 102-34-7
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> **§102-34.260** FEDERAL MANAGEMENT REGULATION
>
> expect to be reimbursed for parking fees incurred while per- **TABLE
> OF MINIMUM REPLACEMENT STANDARDS**
>
> forming official duties. **Motor Vehicle Type Years1 or Miles1**
>
> **§102-34.256---Who pays for parking fines?** Ambulances 7 60,000
>
> If you are fined for a parking violation while operating a Buses:
>
> motor vehicle owned or leased by the Government, you are Intercity n/a
> 280,000
>
> responsible for paying the fine and will not be reimbursed. City n/a
> 150,000
>
> School n/a 80,000
>
> **§102-34.260---Do Federal employees in motor vehicles** Trucks
>
> **owned or leased by the Government have to use all** Less than 12,500
> pounds GVWR 6 50,000
>
> **safety devices and follow all safety guidelines?** 12,500--23,999
> pounds GVWR 7 60,000
>
> Yes, Federal employees in motor vehicles owned or leased 24,000 pounds
> GVWR and over 9 80,000
>
> by the Government have to use all safety devices including 4- or
> 6-wheel drive motor vehicles 6 40,000
>
> safety belts and follow all appropriate motor vehicle manu-
>
> 1 Minimum standards are stated in both years and miles; use which-
>
> facturer safety guidelines.
>
> ever occurs first.
>
> **Subpart D---Replacement of Motor Vehicles Subpart E---Scheduled
> Maintenance of**
>
> **§102-34.265---What are motor vehicle replacement Motor Vehicles**
>
> **standards?**
>
> Motor vehicle replacement standards specify the minimum
> **§102-34.285---What kind of maintenance programs must**
>
> number of years in use or miles traveled at which an executive **we
> have?**
>
> agency may replace a Government-owned motor vehicle (see You must have
> a scheduled maintenance program for each
>
> [§102-34.280]{.underline}). motor vehicle you own or lease. This
> requirement applies to motor vehicles operated in any State,
> Commonwealth, terri-
>
> **§102-34.270---May we replace a Government-owned** tory or possession
> of the United States, and the District of
>
> **motor vehicle sooner?** Columbia. The GSA Fleet will develop
> maintenance pro-
>
> Yes. You may replace a Government-owned motor vehicle grams for GSA
> Fleet vehicles. The scheduled maintenance
>
> if it needs body or mechanical repairs that exceed the fair mar-
> program must:
>
> ket value of the motor vehicle. Determine the fair market (a) Meet
> Federal, State, and local emission standards;
>
> value by adding the current market value of the motor vehicle (b) Meet
> manufacturer warranty requirements;
>
> plus any capitalized motor vehicle additions (such as a utility (c)
> Ensure the safe and economical operating condition of
>
> body or liftgate) or repairs. Your agency head or designee the motor
> vehicle throughout its life; and
>
> must review the replacement in advance. (d) Ensure that inspections
> and servicing occur as recom- mended by the manufacturer or more often
> if local operating
>
> **§102-34.275---May we keep a Government-owned motor** conditions
> require.
>
> **vehicle even though the standard permits**
>
> **replacement? §102-34.290---Must our motor vehicles pass State**
>
> Yes. The replacement standard is a minimum only, and **inspections?**
>
> therefore, you may keep a Government-owned motor vehicle Yes, your
> motor vehicles must pass State inspections
>
> longer than shown in [§102-34.280]{.underline} if the motor vehicle
> can be where mandated.
>
> operated without excessive maintenance costs or substantial (a) Each
> motor vehicle owned or leased by the Govern-
>
> reduction in resale value. ment must pass Federally-mandated emission
> inspections in the jurisdictions in which they operate when required
> by State
>
> **§102-34.280---How long must we keep a** motor vehicle
> administrations or State environmental depart-
>
> **Government-owned motor vehicle?** ments. You must reimburse State
> activities for the cost of
>
> You must keep a motor vehicle owned or leased by the these inspections
> if the fee is not waived. GSA will pay the
>
> Government for at least the years or miles shown in the fol- cost of
> these inspections for motor vehicles leased from the
>
> lowing table: GSA Fleet.
>
> \(b\) Motor vehicles owned or leased by the Government
>
> **TABLE OF MINIMUM REPLACEMENT STANDARDS** that are exempted from the
> display of U.S. Government
>
> **Motor Vehicle Type Years1 or Miles1** license plates and motor
> vehicle identification must comply
>
> Sedans/Station Wagons 3 60,000 with emission and mechanical inspection
> programs of the
>
> 102-34-8
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> PART 102-34---MOTOR VEHICLE MANAGEMENT **§102-34.325**
>
> State, Commonwealth, territory or possession of the United
> instructions on the disposal process are in parts [102-38]{.underline}
> and
>
> States or the District of Columbia in which they are regularly
> [102-39]{.underline} of this subchapter B.
>
> operated. Your agency must pay for these inspections, unless
>
> the fee is waived. Payment for these inspections for motor
> **§102-34.315---What forms do we use to transfer**
>
> vehicles leased from the GSA Fleet are the responsibility of
> **ownership when selling a motor vehicle?**
>
> the using agency. Use the following forms to transfer ownership:
>
> \(a\) Standard Form 97, The United States Government Cer-
>
> **§102-34.295---Where can we obtain help in setting up a** tificate to
> Obtain Title to a Motor Vehicle, if both of the fol-
>
> **maintenance program?** lowing apply:
>
> For help in setting up a maintenance program contact the: (1) The
> motor vehicle will be retitled by a State, Com-
>
> General Services Administration, monwealth, territory or possession of
> the United States or the
>
> ATTN: MTV, District of Columbia; and
>
> Washington, DC 20405. (2) The purchaser intends to operate the motor
> vehicle
>
> Email: vehicle.policy@gsa.gov on highways.
>
> **Subpart F---Motor Vehicle Accident Note to
> [§102-34.315(a)(2)]{.underline}:** Do not use Standard Form (SF) 97 if
> the Government-owned motor vehicle is either not designed or not
>
> **Reporting** legal for operation on highways. Examples are
> construction equip- ment, farm machinery, and certain military-design
> motor vehicles
>
> **§102-34.300---What forms do I use to report a crash** and motor
> vehicles that are damaged beyond repair in crashes and
>
> **involving a motor vehicle owned or leased by the** intended to be
> sold as salvage only. Instead, use an appropriate bill of sale or
> award document. Examples are Optional Form 16, Sales
>
> **Government?** Slip--Sale of Government Personal Property, and
> Standard Form 114,
>
> The General Services Administration (GSA) requires that Sale of
> Government Property--Bid and Award.
>
> you use the following forms to report a crash in any State,
>
> Commonwealth, territory or possession of the United States (b)
> Standard Form 97 is optional in foreign countries
>
> and the District of Columbia. The forms should be carried in because
> foreign governments may require the use of other
>
> any motor vehicle owned or leased by the Government. forms.
>
> \(a\) *Standard Form 91, Motor Vehicle Accident Report.*
>
> The motor vehicle operator should complete this form at the **Note to
> [§102-34.315]{.underline}:** The original Standard Form 97 is printed
> on secure paper to identify readily any attempt to alter the form. The
>
> time and scene of the crash if possible, even if damage to the form is
> also pre-numbered to prevent duplicates. State motor vehicle
>
> motor vehicle is not noticeable. agencies may reject certificates
> showing erasures or strikeovers.
>
> \(b\) *Standard Form 94, Statement of Witness.* This form
>
> should be completed by any witness to the crash. **§102-34.320---How
> do we distribute the completed**
>
> **Standard Form 97?**
>
> **§102-34.305---To whom do we send crash reports?** Standard Form 97
> is a 4-part set printed on continu-
>
> Send crash reports as follows: ous-feed paper. Distribute the form as
> follows:
>
> \(a\) If the motor vehicle is owned or leased by your agency, (a)
> Original SF 97 to the purchaser or donee.
>
> follow your internal agency directives. (b) One copy to the owning
> agency.
>
> \(b\) If the motor vehicle is managed by the GSA Fleet, (c) One copy
> to the contracting officer making the sale or
>
> report the crash to GSA in accordance with subpart 101-39.4 transfer
> of the motor vehicle.
>
> of this title. (d) One copy under owning-agency directives.
>
> **Subpart G---Disposal of Motor Vehicles Subpart H---Motor Vehicle
> Fueling**
>
> **§102-34.310---How do we dispose of a motor vehicle in any
> §102-34.325---How do we obtain fuel for motor vehicles?**
>
> **State, Commonwealth, territory or possession of the** You may obtain
> fuel for any motor vehicle owned or leased
>
> **United States, or the District of Columbia?** by the Government by
> using:
>
> After meeting the replacement standards under [subpart D]{.underline}
> (a) A Government-issued charge card;
>
> of this part, you may dispose of a Government-owned motor (b) A
> Government agency fueling facility; or
>
> vehicle by transferring the motor vehicle title, or manufac- (c)
> Personal funds and obtaining reimbursement from your
>
> turer's Certificate of Origin, to the new owner. Detailed agency.
>
> 102-34-9
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> **§102-34.330** FEDERAL MANAGEMENT REGULATION
>
> **§102-34.330---What Government-issued charge cards Subpart
> I---Federal Motor Vehicle Fleet**
>
> **may I use to purchase fuel and motor vehicle related Report**
>
> **services?**
>
> \(a\) You may use a fleet charge card specifically issued for
> **§102-34.345---What is the Federal Fleet Report?**
>
> this purpose. These cards are designed to collect motor vehi- The
> Federal Fleet Report (FFR) is an annual summary of
>
> cle data at the time of purchase. Where appropriate, State Federal
> fleet statistics based upon fleet composition at the end
>
> sales and motor fuel taxes are deducted from fuel purchases of each
> fiscal year and vehicle use and cost during the fiscal
>
> by the fleet charge card services contractor before your year. The FFR
> is compiled by the General Services Admin-
>
> agency is billed. The GSA contractor issued fleet charge card
> istration (GSA) from information submitted by Federal agen-
>
> is the only Government-issued charge card that may be used cies. The
> FFR is designed to provide essential statistical data
>
> for GSA Fleet motor vehicles. For further information on for worldwide
> Federal motor vehicle fleet operations.
>
> acquiring these fleet charge cards and their use, contact the: Review
> of the report assists Government agencies, including
>
> General Services Administration, GSA, in evaluating the effectiveness
> of the operation and
>
> ATTN: FCX, management of individual fleets to determine whether vehi-
>
> Washington, DC 20406. cles are being utilized properly and to identify
> high cost areas
>
> \(b\) You may use a Government purchase card if you do not where fleet
> expenses can be reduced. The FFR is posted on
>
> have a fleet charge card or if the use of such a government pur- the
> GSA, Federal Vehicle Policy Division Internet website
>
> chase card is required by your agency mission. However, the
> (*http://www.gsa.gov/vehiclepolicy*).
>
> Government purchase card does not collect motor vehicle
>
> data nor does it deduct State sales and motor fuel taxes.
> **§102-34.346---How do I submit information to the**
>
> **Note to [§102-34.330]{.underline}:** OMB Circular A-123, Appendix B,
> con- **General Services Administration (GSA) for the**
>
> tains additional specific guidance on the management, issuance, and
> **Federal Fleet Report (FFR)?**
>
> usage of Government charge cards. The Appendix B guidance con- (a)
> Annually, agencies must submit to the General Ser-
>
> solidates and updates current Governmentwide charge card program vices
> Administration (GSA) the information needed to pro-
>
> requirements and guidance issued by the Office of Management and duce
> the Federal Fleet Report (FFR) through the electronic
>
> Budget, General Services Administration, Department of the Trea-
>
> sury, and other Federal agencies. Appendix B provides a single doc-
> Standard Form (SF) 82, *Agency Report of Motor Vehicle*
>
> ument to incorporate changes, new guidance, or amendments to *Data*.
> Agencies must use the Federal Automotive Statistical
>
> existing guidance, and establishes minimum requirements and sug- Tool
> (FAST), an Internet-based reporting tool, to report
>
> gested best practices for Government charge card programs that may
> required information to GSA. To find out how to submit
>
> be supplemented by individual agency policy procedures. motor vehicle
> data to GSA through FAST, go to *http://*
>
> *fastweb.inel.gov/*.
>
> **§102-34.335---What type of fuel do I use in motor** (b) Specific
> reporting categories, by agency, included in
>
> **vehicles?** the FFR are---
>
> \(a\) Use the grade (octane rating) of fuel recommended by (1)
> Inventory;
>
> the motor vehicle manufacturer when fueling motor vehicles (2)
> Acquisitions;
>
> owned or leased by the Government. (3) Operating costs;
>
> \(b\) Do not use premium grade gasoline in any motor vehi- (4) Miles
> traveled; and
>
> cle owned or leased by the Government unless the motor vehi- (5) Fuel
> used.
>
> cle specifically requires premium grade gasoline.
>
> \(c\) Use unleaded gasoline in all Government owned or **Note to
> [§102-34.346]{.underline}:** The FAST system is also used by agency
>
> leased motor vehicles designed to operate on gasoline and Fleet
> Managers to provide the Department of Energy with informa-
>
> used overseas unless: tion required by the Energy Policy Act and
> Executive Order 13149.
>
> \(1\) Such use would be in conflict with country-to-coun- In addition,
> the Office of Management and Budget (OMB) requires agency Fleet
> Managers and budget officers to submit annual agency
>
> try or multi-national logistics agreements; or motor vehicle budgeting
> information to OMB through FAST. (See
>
> \(2\) Such gasoline is not available locally. OMB Circular A-11,
> *Preparation, Submission, and Execution of the*
>
> *Budget*.)
>
> **§102-34.340---Do I have to use self-service fuel pumps?**
>
> Yes. You must use self-service fuel pumps to the fullest
> **§102-34.347---Do we need a fleet management**
>
> extent possible. **information system?**
>
> Yes, you must have a fleet management information sys- tem that---
>
> \(a\) Identifies and collects accurate inventory, cost, and use data;
>
> 102-34-10
>
> **AMENDMENT 2006--03 MAY 25, 2006**
>
> PART 102-34---MOTOR VEHICLE MANAGEMENT **§102-34.360**
>
> \(b\) Provides the information necessary to satisfy both (b) Use
> separate forms to report data for domestic and for-
>
> internal and external reporting requirements; eign fleets.
>
> \(c\) Collects all costs incurred in the operation, mainte- (1) For
> motor vehicles lent to another agency during the
>
> nance, acquisition, and disposition of motor vehicles used for
> reporting period, the owning agency reports all data.
>
> official purposes; and (2) For motor vehicles transferred from one
> owning
>
> \(d\) Is capable of providing the data required for external agency to
> another, each agency reports data for the time it
>
> reporting, such as FAST (see [§102-34.346]{.underline}). retained
> accountability.
>
> \(c\) Detailed instructions are included as part of the form.
>
> **§102-34.350---What records do we need to keep?** You can also
> complete the Standard Form 82 electronically
>
> For owned motor vehicles, you are responsible for devel- using a
> computerized input medium. For further information,
>
> oping adequate accounting and reporting procedures to contact the:
>
> ensure accurate reporting of inventory, cost, and operational General
> Services Administration,
>
> data needed to manage and control motor vehicles. ATTN: MTV,
> Washington, DC 20405.
>
> **§102-34.355---When and how do we report motor vehicle** Email:
> vehicle.policy@gsa.gov
>
> **data?**
>
> \(a\) Within 75 calendar days after the end of the fiscal year,
> **Subpart J---Forms**
>
> use Standard Form 82, Agency Report of Motor Vehicle Data,
>
> to report motor vehicle inventory, cost, and operating infor-
> **§102-34.360---How do we obtain the forms prescribed in**
>
> mation. Send the Standard Form 82 to the: **this part?**
>
> General Services Administration, See [§102-2.135]{.underline} of this
> chapter for how to obtain forms
>
> ATTN: MTV, prescribed in this part.
>
> Washington, DC 20405.
>
> Email: vehicle.policy@gsa.gov
>
> 102-34-11
>
> FEDERAL MANAGEMENT REGULATION
>
> This page intentionally left blank.
>
> 102-34-12 (Amendment 2006--03)