[]{#__RefHeading___Toc61145531 .anchor}EELIAS Review & Analysis: Task
Force Cycle I

> []{#__RefHeading___Toc61145532 .anchor}**NRC**-National Resource
> Centers
>
> []{#__RefHeading___Toc61145533 .anchor}**FLAS---**Graduate Foreign
> Language and Area Studies Program
>
> []{#__RefHeading___Toc61145534 .anchor}**IIPP---**Institute for
> International Public Policy
>
> []{#__RefHeading___Toc61145535 .anchor}**UISFL---**Undergraduate
> International Studies and Foreign Language Program

**Prepared By:**

**Michael F. Metcalf**

**Maria Carlson**

**Mark Chichester**

**Joseph C. Rallo**

Table of Contents

[EELIAS Review & Analysis: Task Force Cycle I
1](#__RefHeading___Toc61145531)

[**NRC**-National Resource Centers 1](#__RefHeading___Toc61145532)

[**FLAS---**Graduate Foreign Language and Area Studies Program
1](#__RefHeading___Toc61145533)

[**IIPP---**Institute for International Public Policy
1](#__RefHeading___Toc61145534)

[**UISFL---**Undergraduate International Studies and Foreign Language
Program 1](#__RefHeading___Toc61145535)

[Summary 4](#summary)

[Program Description 5](#program-description)

[NRC 5](#nrc)

[FLAS 6](#flas)

[IIPP 6](#iipp)

[UISFL 7](#uisfl)

[EELIAS System Analysis 8](#eelias-system-analysis)

[Grant Activities Measured 8](#grant-activities-measured)

[NRC 8](#nrc-1)

[FLAS (Coordinator) 10](#flas-coordinator)

[FLAS (Fellow) 10](#flas-fellow)

[IIPP 11](#iipp-1)

[UISFL 11](#uisfl-1)

[Observations of EELIAS System 12](#observations-of-eelias-system)

[NRC 12](#nrc-2)

[FLAS (Coordinator) 14](#flas-coordinator-1)

[FLAS (Fellow) 14](#flas-fellow-1)

[IIPP 14](#iipp-2)

[UISFL 15](#uisfl-2)

[Recommendations 16](#recommendations)

[NRC 16](#nrc-3)

[FLAS (Coordinator) 18](#flas-coordinator-2)

[FLAS (Fellow) 19](#flas-fellow-2)

[IIPP 20](#iipp-3)

[UISFL 22](#uisfl-3)

[Help and FAQs 23](#help-and-faqs)

[Notes 26](#notes)

[Works Cited 26](#works-cited)

[Appendix: NFLC Responses to Task Force Recommendations
27](#appendix-nflc-responses-to-task-force-recommendations)

#  Summary

This review of the EELIAS instruments reveals that they provide superior
data collection and tracking mechanisms than previously have been
available to the Department of Education, the Administration as a whole,
and Congress. Yet, it also reveals the fact that while EELIAS
facilitates the measurement of a number of quantifiable outputs, the
EELIAS project's mandated task of measuring outcomes in the spirit of
GPRA has not met with notable success. The contributions and
significance of Title VI over the years in terms of the outcomes and
impact of Title VI funding for the NRC, FLAS, IIPP, and UISFL programs
can only be measured by longitudinal tracking of their graduates and
other sophisticated research methodologies that are not supported by the
EELIAS instruments. Here, high ambitions and good intentions have run
head on into several realities, including the fact that only funded
programs can be required to report (and thus the impact of grant funding
on life after the grant cannot be captured) and that none of the funded
entities has the capacity or the resources to track its graduates
throughout their careers. This conclusion in no way calls into question
the vital role to the nation played by the NRC, FLAS, IIPP, and UISFL
programs; it merely highlights the fact that our collective creativity
regarding instrument design has not succeeded in overcoming the
constraints mentioned above.

# **Program Description**

This section discusses the specific grant activities funded for each
program. This description covers the legislated intent of the program,
the major grant activities funded, and the major impact of these
activities in the past, present and future.

## NRC

The **National Resource Center (NRC) Grant Program** is authorized by
Title VI of the Higher Education Act and charged with producing
"increased numbers of trained personnel and research in foreign
languages, area studies, and other international studies" in order to
develop a "pool of international experts to meet national needs."
"National needs" are defined as those that promote the "security,
stability, and economic vitality of the United States" *(cited from the
1998 amendments to Title VI of the Higher Education Act of 1965).*

The NRC Grant Program currently funds some 118 Centers at American
universities. These Centers deliver academic programs in foreign
language and international or area studies education at a very high
level and represent all major world areas. Grant activities funded by
the NRC Program include 1) the intensive teaching of less commonly
taught languages (LCTLs) and least commonly taught languages
(LeastCTLs); 2) enhanced instruction and research in area, regional, and
international studies (undergraduate, graduate, and post-graduate); 3)
area studies and international studies curriculum development; 4)
professional development of Center faculty and staff; 5) collaborative
projects across institutions, including conferences, seminars, and other
projects; 6) travel for research; 7) support for library and research
collections and library initiatives; 8) outreach to K-16, business,
government, community, and other constituencies; 9) dissemination of
information about world regions, foreign languages, and international
affairs; and 10) exchanges and joint research between American and
foreign scholars and institutions.

The NRCs originated in the National Defense Education Act signed by
President Eisenhower in September 1958 in the wake of the Soviet Union's
launch of Sputnik and with the intention of meeting heightened national
security needs. The NRC Program was incorporated under Title VI of the
Higher Education Act in 1965 and placed under the administration of the
Department of Education. For the past 45 years, the National Resource
Centers have dominated foreign language and area studies education in
the U.S.; more recently, a number of international studies centers have
also been funded as NRCs. Located at fewer than 3% of American
institutions of higher education, the NRCs produce 23% of all
undergraduate enrollments in LCTLs and 59% in the LeastCTLs, as well as
59% of all graduate enrollments in LCTLs and 81% in LeastCTLs. Some 45%
of all U.S. doctorates in LCTLs and area studies are awarded from Title
VI NRCs (see Notes)*.* Most LeastCTLs would not be taught in the U.S. at
all without Title VI NRC support (See Note 1).

Graduates of Title VI NRCs, trained in foreign languages and with area
specific knowledge, are found everywhere in our society. They serve in a
variety of positions (Federal and state, elected and appointed), as well
as in the CIA, DIA, and NSA. U.S. Army Foreign Area Officers (FAOs)
attend Title VI institutions for their MA degrees, as do some Air Force
officers. NRCs have developed specialized language materials for the NSA
and the Department of Defense, as well as for the educational
establishment. NRC graduates are significantly represented in secondary
and post-secondary education, as well as in NGOs and throughout the
private sector and the professions. NRCs have defined the nature of
language and area studies in the US.

## FLAS

The **Graduate Fellowship for Foreign Language and Area Studies (FLAS)
Program** is authorized by Title VI of the Higher Education Act and
charged with providing academic year and summer fellowships to
institutions of higher education to support graduate students in their
study of foreign language and area/international studies. The goals of
the fellowship program are to assist in the development of knowledge,
resources, and trained personnel for modern foreign language and
area/international studies; to stimulate the attainment of foreign
language acquisition and fluency at a high level; and to develop a pool
of international experts to meet national needs. Fellowships may be used
domestically or internationally in appropriate (approved) study
programs. Summer programs must offer 150 or more class contact hours.

In FY 2002, 123 institutions of higher learning received from 3 to 12
Academic Year FLAS awards each (as well as summer intensive language
study funding); these FLAS awards support language and area study by
more than 1000 graduate students. Like the NRC Program, the FLAS Program
is administered by the International Education and Graduate Studies
Program of the Office of Post-Secondary Education at the U.S. Department
of Education.

(See the NRC Program Description, too, as these programs share history
and mission.)

## IIPP

Much the youngest program of the four discussed here, **Institute for
International Public Policy (IIPP)** provides a single grant to assist a
consortium of colleges and universities to establish an institute
designed to increase the representation of minorities in international
service, including private international voluntary organizations and the
Foreign Service of the United States. Among the activities funded are
the Sophomore Year Summer Policy Institute; the Junior Year Abroad; the
Junior Year Summer Policy Institute; Junior-Year, Senior-Year, and
Post-Baccalaureate Internships; the Senior Language Institute; the
Master's Degree Program in International Affairs; and institutional
grants to strengthen undergraduate international affairs programs at
selected campuses.

IIPP was established at the United Negro College Fund under the auspices
of and with funding from Title VI in 1994. The grant was later
transferred to the United Negro College Fund Special Programs
Corporation (UNCFSP). The IIPP administers training, institutional
resource development, outreach, and special programs aimed at leveraging
diversity to serve the national interest in security and global
competitiveness.

Through its comprehensive program of summer policy institutes, study
abroad, intensive language training, internships, graduate study,
mentoring, and career development, the IIPP Fellowship Program provides
students with the education and training needed to enter, advance
within, and assume leadership roles in international affairs careers.
IIPP Fellows currently serve as vice consuls at U.S. embassies abroad,
policy analysts, international economists, program officers, development
workers, trade specialists, business consultants---the list goes on.

The IIPP Institutional Resource Development Grant Program supports the
creation, expansion, and improvement of international education programs
at minority-serving colleges and universities. Grants are awarded to
support faculty and curriculum development, the acquisition of learning
materials, and other internationalization initiatives. Grantees have
built language labs, developed and gained approval for international
affairs majors and minors, established study abroad offices, and much
more. IIPP institutional capacity-building efforts benefit students
interested in international careers and extend further to contribute in
the building of a more globally aware and competitive body of citizens
among the nation's minorities.

In addition to the training and institutional capacity-building programs
that form the core of the IIPP, special projects are undertaken to
leverage the resources and infrastructure that has been built up over
the years. Through special projects and new initiatives, the IIPP has
extended the training 'pipeline' downward to include K-12 students and
upward to benefit young professionals. The IIPP routinely incubates new
programs that it administers or helps establish with Title VI partner
institutions and others, and the Institute is emerging as a valuable
clearinghouse of information for minorities interested in international
careers.

## UISFL

The **Undergraduate International Studies and Foreign Language Program**
provides grants to strengthen and improve undergraduate instruction in
international studies and foreign languages at two- and four-year
institutions.

UISFL is described on the IEGPS webpage
(http://www.ed.gov/programs/iegpsugisf/index.html):

> This program provides funds to institutions of higher education, a
> combination of such institutions, or partnerships between nonprofit
> educational organizations and institutions of higher education to
> plan, develop, and carry out programs to strengthen and improve
> undergraduate instruction in international studies and foreign
> languages.
>
> Each program assisted with Federal funds must primarily enhance the
> international academic program of the institution. Eligible activities
> may include, but are not limited to the following:

-   development of a global studies/international studies program which
    is interdisciplinary in design;

-   development of a program which focuses on issues or topics, such as
    international business or international health;

-   development of an area studies program and its languages;

-   creation of innovative curricula which combines the teaching of
    international studies with professional and pre-professional
    studies, such as engineering;

-   research for and development of specialized teaching materials,
    including language materials, i.e., business French;

-   establishment of internship opportunities for faculty/students in
    domestic and overseas settings; and

-   development of study-abroad programs.

> Institutions of higher education may use Federal funds in accordance
> with program requirements to revise and update curricula and develop
> additional faculty expertise. Specific allowable costs include
> salaries, acquisition costs for library or teaching materials, staff
> travel, and professional service costs for consultants and guest
> lecturers. Funds may be used for overseas travel if tied primarily to
> the curricular responsibilities of faculty involved in program.
> Program funds may not be used for student fellowships.
>
> Grant awards are normally made for projects extending over a period of
> two years. Organizations, associations, and institutional consortia
> are eligible for three years of support. Applicants for multi-year
> funding must provide a plan of operation and budget for each year for
> which support is requested. Continuation of an award is subject to a
> satisfactory performance level, and the availability of funds.
> Programs are carried on primarily within the U.S.

# **EELIAS System Analysis**

## Grant Activities Measured

EELIAS gathers data to measure grant-funded activities for the NRC,
FLAS, IIPP, and UISFL programs. This discussion focuses primarily on the
quantitative data on the grant activities tracked in the report, though
mention is made as well of the qualitative data gathered.

## NRC

**QUANTITATIVE DATA.** The following broad range of quantitative
categories measures the annual output of grant-funded activities by the
NRCs:

1\. **Language courses taught.** This category includes all modern
language courses taught by course title and number, level, instructor,
contact hours, enrollments, whether or not the course is supported by
Title VI funds, and whether it is a new or continuing course.

2\. **Area or international studies courses taught.** This category
includes courses across the curriculum (in all disciplines and
professional schools) that are relevant for the funded center by course
title and number, instructor, contact hours, enrollments, whether or not
the course is supported by Title VI funds, and whether it is a new or
continuing course.

3\. **Development of instructional resources.** The instrument elicits a
list of instructional resources created for both academic and
non-academic constituencies. These might include (but are not limited
to) curricular units for middle schools, textbooks for university and
college use, case studies for professional schools, educational films
for various levels, teaching trunks for elementary school teachers,
museum materials, internet and web resources for different
constituencies, etc.

4\. **Publications.** The instrument tracks the number of publications
by Center faculty, members, or staff. Such publications include books,
edited volumes, articles, chapters, and other materials about the world
area or international theme. The category measures the NRCs' research
capacity. At present this is a quantitative evaluation that considers
numbers and types of publications, but does not take into consideration
quality of venue, degree of exposure, citation index, and other
qualitative factors that measure real impact.

5\. **Number of program graduates.** The instrument tracks the number of
BA, MA, and PhD program graduates at each NRC (a program graduate is
defined as a degree recipient with 15 or more credit hours in courses
related to the Center\'s program). BAs are listed in aggregate by
disciplines; MAs and PhDs are broken down individually, permitting
roll-up data to categorize MA and PhD graduates by language
specializations and disciplines.

6\. **Program** **graduate placements.** The instrument identifies
placement in specific sectors at the BA, MA, and PhD levels. The data is
broken down by employment sector: elementary, secondary, and
post-secondary education; federal government and foreign service;
continuing graduate study; international organizations (in the U.S. and
abroad); private sector (profit and non-profit); military service; state
and local government; unemployed; and unknown.

7\. **Outreach activities.** Outreach, especially outreach to K-12
constituencies and to post-secondary two- and four-year institutions,
has long been a mandated priority of the NRC Program. Such activities
are registered by the EELIAS instrument in considerable detail,
documenting the following information: target audience, where the
activity was conducted, languages and/or areas/international themes
addressed, names of partner entities, the date or dates of the event,
number of attendees (and category---students, teachers, etc.), and
description of outcomes. Representative activities would include (but
are not limited to) teacher workshops, guest lectures, conferences, film
series, presentations, etc.

8\. **Resource leveraging.** The EELIAS instrument captures data on how
Centers use Title VI funds to leverage both intra-institutional
(university) and extra-institutional funds (foundations, other
institutional granting agencies, endowments, etc.) in a number of key
categories, including outreach, LCTL and LeastCTL instruction, and area
or international studies instruction. The reporting instrument also
captures information about faculty and student grants, as well as
institutional support in kind or in the form of tenure-track positions.

9\. **International travel.** The instrument accesses data about NRC
faculty travel abroad and travel by foreign scholars to the NRCs. The
instrument additionally breaks down such data by rank of participant,
discipline, destination, purpose of travel (conference, curriculum
development, library acquisitions, research, etc.), and funding sources.

10\. **Budget.** This instrument presents details regarding actual
expenditures at the time of reporting.

In all of the above-listed reporting categories, grantees have the
opportunity to make brief comments about the information they are
providing; this is an important opportunity to present exceptions or
unusual factors that can "steer" the raw data.

The qualitative data provided by the above-named categories can be
manipulated to show trends and achievements across world areas (East
Asia, Russia/East Europe, Middle East, Africa, etc.), across
institutions (public, private), across disciplines (political science,
Arabic language, law, social work, etc.), across the curriculum, etc.

This data, presented by EELIAS in a more readily manipulated form,
should make it easier for the Department of Education to provide
specific information on demand and to track both **trends** in area
studies and the **performance** of NRCs.

**QUALITATIVE DATA** are more difficult to report and often tend to be
anecdotal or narrative in nature. NRCs are asked to report in the
following categories that allow for the capture of some qualitative
information outside the parameters of the grant project and in narrative
form:

1\. An **abstract** (in which grantees briefly describe both the fully
funded portions of their Center and its institutionally supported
initiatives, providing a general profile and "identity" for the Center);

2\. A **status and impact report** (in which grantees submit a progress
report on their contracted grant activities);

3\. A report on **adjustments** to the grant project (in which grantees
show modifications to the project to address arising demands and
opportunities, as well as to explain why some activities were not
conducted or were rescheduled);

4\. **Exemplary activities** (an important category in which grantees
have the opportunity to highlight special achievements and initiatives
unique to their institutions and relevant to the mission of the Title VI
NRC program overall).

## FLAS (Coordinator)

The EELIAS instrument gathers the following information for FLAS
programs:

1\. A **Narrative Section** permits capture of the following (and other)
institutional data, quantitative and qualitative:

How and where the FLAS Fellowship is advertised;

> Description of application procedure;
>
> Application rate: including applicant to award ratio;
>
> Selection criteria for Fellows;
>
> Distribution of awards among languages and disciplines;
>
> Constitution and work of the Selection Committee;

Timeline for the process.

2\. A **Fellow Record** is created for each awardee, capturing the
following data:

Contact information;

Major/discipline;

Whether the Fellow is in a pre-professional or professional degree
program;

The Fellow\'s career goals (instrument breaks down information into 11
different categories, including various branches of education,
government, international, private sector, and military, as well as
"unknown," "unemployed," and "other");

Location of Fellowship (domestic/overseas/both);

Language of award;

Level of language study and course title;

Amount of tuition and fees;

Stipend (currently set at \$14,000 for AY and \$2,400 for summer);

> Other information (the FLAS coordinator also has space to make
> additional comments on the particulars of any Fellow\'s special
> situation).

Coordinators are asked to provide interim status information (after the
FLAS awards are formally made but before they are initiated) and final
status information (after the FLAS program, AY or summer, has been
completed). Adjustments are made at that time (cancellations,
substitutions, changes, partial completions, etc.).

Once moved to final status, fellows are notified by EELIAS to submit
their final reports to EELIAS electronically. The instrument has the
capacity to re-notify if a report is not forthcoming.

3\. Finally, the FLAS coordinator submits a **Final Budget**, showing
actual expenditures per awardee, and including FLAS funds given to or
received from other institutions.

## FLAS (Fellow)

The FLAS Fellows are asked by the EELIAS instrument to provide the
following data in their electronic evaluation:

**Narrative**: In narrative form, fellows comment on the quality and
type of language and area training that they receive during the
fellowship period. (If they were awarded the FLAS for work on their
dissertation---this is currently discouraged, except in special
cases---they report on progress in accomplishing their research.) The
narrative allows space for discussion of strengths and weaknesses of
training, as well as suggestions for improvements.

Fellows are also required to provide targeted project data, beginning
with their name and contact information; the major/discipline or
professional program in which they are studying; career goals (in 11
different categories, spanning education, government, international,
private sector, and military).

Other information captured includes:

**Fellow Profile**: list of all courses taken (titles, credits, grade)
and dates enrolled to meet the intent of the fellowship; if graduated;
employment status and sector; pre- and post-program oral proficiency
levels (if such testing is available).

**Education**: highest degree earned, year, and institution; disciplines
studied.

**Foreign Language Self-Evaluation**: self-evaluation of skills as
result of experience in host country. This section offers a menu of
ACTFL-based definitions for speaking/listening, reading, and writing
skills. Students select the phrases that best describe their pre- and
post-award capabilities. An opportunity exists to offer additional
comments.

**Travel**: for participants who traveled overseas from the U.S. (as on
intensive language study abroad programs); captures data on discipline,
destination, purpose, funding sources.

## IIPP

While the instrument measures outcomes that are generally valuable in
assessing and summarizing impact, IIPP's focus on sequential training of
underrepresented minorities for international service and building
international education at minority-serving institutions suggests the
need for more opportunity to put in context the data provided. Though
the program officer will be able to glean from the data a broad sense of
what is being accomplished through the program, collection of more
qualitative data would make possible the assessment of impact in the
context of the unique challenges faced in training underrepresented
minority students and building capacity at minority-serving
institutions.

The system appropriately allows for qualitative input on status/impact,
adjustments, exemplary activities, etc., and collects as well
quantitative measurements of the applicant pool and yield for
fellowships, grade point average, diagnostic scores, and budget. When
compared, however, to IIPP's internally developed and comprehensive
Web-based Information and Tracking System (WITS), the EELIAS instrument
falls short of providing certain critical information to be tracked on
individual fellows. The addition of fields to capture some of that
information are recommended below, but the case can also be made for
providing basic export functionality for transferring data from WITS to
EELIAS.

The reporting system is somewhat redundant in its treatment of
institutional partnerships, development of instructional resources,
language programs created or enhanced, international and area studies
programs created or enhanced, and language courses created or enhanced.
These could probably be collapsed into two screens: one for sub-grantees
that actually administer various components of the program and the other
for sub-grantees seeking to build international education capacity
without any direct role in a specific program activity of IIPP.

## UISFL

The fields of requested information tie directly into the legislative
requirement of foreign language and an associated international studies
instructional activity. The budget-reporting instrument is clear and
ensures that all categories of permitted activity are included. There
are sufficient opportunities to include past activities in the narrative
in order to ensure that the impact of the grant may be assessed and
noted.

The goal of the EELIAS project is to be able to gather data from all
UISFL grants in a given year in order to create a summary of the impact
of the projects for the funds invested by the Federal government. The
instrument captures many important outcomes, e.g., majors created,
students enrolled, faculty hired, and courses created. The ability to
capture, merge, and assess this information makes it possible to create
a snapshot of what transpired during a given two-year grant cycle. It
should also provide information on the range of international studies
and foreign language programs developed. This latter information is
especially important to allow the Program Officer to ensure that
programs in areas of critical importance to the Federal government, e.g.
Middle Eastern studies, are adequately represented.

## Observations of EELIAS System

This section reviews and analyzes how fairly the current instrument
measures grant activities. It critiques how effectively the instrument
demonstrates the grant activity outcomes and impact of this program on
the field. Focused on content gathered in the instrument, this review
includes comment on (1) what grant activities are currently measured
effectively on the system, (2) what grant activities currently tracked
on the system SHOULD NO LONGER BE TRACKED, and (3) what grant activities
NOT currently measured on EELIAS SHOULD BE. The intent is that
rationales for these areas of improvement will improve the fit between
funded grant activities and measuring their long-term impact.

## NRC

**How fairly does the current EELIAS instrument measure grant
activities?** The EELIAS instrument readily measures the concrete,
quantifiable **outputs** of the individual Centers (which use both their
own records and data available through their university\'s offices of
institutional research and planning to generate the data). Most data can
be collected without excessive demands on NRC staff time. Such outputs
include enrollments, number of graduates, number of publications, events
held and attended, courses offered. The EELIAS instrument offers
sufficient fields in "squiffy" categories (outreach, development of
instructional resources, for example) to generate a usable notion of the
product.

The data collected by EELIAS can now be easily rolled up to show outputs
across the NRCs as a whole, or across specific categories of NRCs,
across disciplines, etc. These data can be compared with data collected
by the Modern Language Association, the Association of Departments of
Foreign Languages, the National Foreign Language Center, other
professional organizations, and other entities engaged in the study of
foreign language and area training issues. With time, the system should
also be able to track important trends in international education. The
result is a picture of the state of foreign language and area studies in
the U.S. superior to any we have had to this point in time.

**How effectively does the current EELIAS instrument demonstrate grant
activity outcomes and impact?** EELIAS can document the performance
indicators for its five "capacity goals" (Performance Objectives 1-4,
10: LCTL and LeastCTL language instruction, area/international studies
instruction, building capacity in neglected areas, and leveraging
additional resources) and for its three "expertise goals" (Performance
Objectives 5-7: production of BAs and MAs with language and area or
international training and PhDs for training and research; focus on
producing specialists on regions and international issues of vital
national interest). Thus, the instrument can show how many students are
studying which languages at what level, how many graduates are produced
at what level, how many area or international courses are offered, how
many dollars in additional resources are leveraged, and so on, in any
given year or cycle.

Unlike outputs, **outcomes** and actual **impact** are much more
difficult to demonstrate, especially in a national security context.
Performance indicators for EELIAS\'s "Knowledge goals" and "citizenry
goals" (Performance Objectives 8-9, 11: increasing language and area
knowledge, increasing access to and use of such knowledge, and
maintaining effective outreach) are based on increased quantity of
activity, but provide no way to gather more intangible data on quality
or real impact. Some of this is captured in the narrative portion
("Exemplary Activities," for example), but not in spreadsheet format.

For example, while EELIAS can provide information about how many
articles were written, books published, or papers given by Center
faculty, it does not break down the publications by discipline, topic,
quality of venue, or relevance to language studies, area studies, or
national security (in its broadest sense). Thus, EELIAS provides output
data, but cannot track the true impact of a publication or a
presentation. For the sake of argument, is an article on medieval
Central Asian ethnomusicology qualitatively as "important" an "outcome"
for the NRC Program as an article on international organized crime in a
national public policy journal? And what about articles that, although
published by NRC faculty, are not in fact language, area studies, or
international studies specific? NRCs will tend to report such
publications to raise their output statistics, but the contribution to
the field of some publications may prove to be meaningless if subjected
to audit.

**Which activities should no longer be tracked?** All of the listed
categories of performance indicators should continue to be tracked.
However, the most difficult category to track, and one of continuing
concern to Centers, is **graduate placements**. Tracking PhD placements
poses relatively little problem, as disciplinary departments regularly
stay in professional contact with their PhDs. The issue here is that in
many disciplines it now may take up to three years to place a candidate
professionally, and that eventual placement will not show up in the
EELIAS data. Tracking MA placements in area studies or international
studies programs is fairly easy, given the size of the programs, their
proximity to the NRC, and the obvious military career path of FAOs, but
tracking MAs who received their degrees in the individual disciplines
can be very difficult. The reporting situation is additionally
complicated by the fact that MAs applying for Federal government or
intelligence positions may wait over a year to work through their
security clearance, meanwhile registering as "unemployed" or employed in
a temporary position that does not reflect their eventual career path.
As for BAs, it is frankly impossible at any large university to track BA
placement for more than a handful of students.

Over the years, many Center directors have privately confessed to making
up or "guesstimating" placement statistics. And yet these are very
important data; it is crucial that a way be found to capture them in the
EELIAS system in order to document this significant key to the degree of
NRC effectiveness. Even more critical than data about initial placement
following graduation is data concerning what jobs graduates hold five
years, ten years, etc., after graduation.

**Which grant activities are not currently measured but should be?**
EELIAS subsumes many different kinds of activities under Outreach. An
8th grade curriculum packet, a campus lecture by a former Russian
ambassador, a major academic conference, a continuing education course,
an area studies librarians\' seminar, and a Center Fellows Research
Program, for example, all go under "Outreach." Clearly these activities
have very different impacts. Most Centers have sophisticated, active
outreach programs at many levels, far beyond K-12. The nature of NRC
academic, educational, military, community, business, government, etc.,
programs could be captured more effectively.

**Correlating EELIAS Data on NRC Activities with Other Sources:**
Computer technology and the EELIAS reporting system offer IEGPS a
realistic opportunity to track relevant information about the NRCs in
the future. Still, to make meaning of the information that EELIAS will
accumulate, IEGPS needs to collate the statistics it already has. The
Office has collected descriptive proposals, annual reports, and final
reports from the NRCs for more than 40 years. Yet there currently is no
basic, readily available database with the following information:

-   How many students at BA, MA, PhD levels have graduated from the NRC
    Programs since their inception?

-   Where are most of these students now?

-   What languages have been taught with support from Title VI that
    would not have been taught otherwise?

-   How are these language users employed today?

-   What isn\'t being taught that needs to be taught?

-   How do NRC program graduates compare to graduates from non-NRC
    programs?

**Conclusion:** While all NRCs have a similar mission in promoting
foreign language and area or international studies in the interests of
national security, each Center is unique in its structure, its
institutional culture, its institutional visibility, the quality of its
leadership (both NRC leadership and central university leadership), its
own priorities, and its actual regional and national impact. Despite the
drive to quantify all things by long-distance spreadsheet data, live
program officers and their deep knowledge of programs and institutions
are essential if the NRC program is to have a sense of institutional
coherence, mission, continuity, and credibility. Raw data, some more and
some less reliable, will inevitably misrepresent the peculiarities,
individuality, and uniqueness of the educational endeavor, especially at
the advanced level. Informed program officers who can correlate their
specific knowledge of the Centers\' activities with the statistical
EELIAS profile are and will continue to be an important part of this
equation.

## FLAS (Coordinator)

**How fairly does the current EELIAS instrument measure FLAS
activities?**

From the point of view of administrators, the FLAS instrument captures a
significant amount of important quantitative data: what languages are
FLAS Fellows studying? at what level? where? how many are going abroad?
where? and for how long? what content courses are they taking? what are
their preferred fields of study? Rolled up, such data provides an
important picture of trends and preferences.

**How effectively does the current EELIAS instrument demonstrate grant
activity outcomes and impact?** Measuring outcomes and impact is more
problematical, principally because some of the most important
qualitative data (actual language proficiency level achieved, degree of
improvement in language, quality of in-country experience, quality of
study program) is self-diagnosed by the student, who is rarely trained
in objective evaluation of these categories and does not have sufficient
data to compare them to the general expectations of the disciplinary
field or world region. Thus, this aspect of the evaluation can only be
as reliable as the individuals providing data and should be regarded as
perception, not objective quantification.

## FLAS (Fellow)

See **Observations: FLAS Coordinator**. Fellows offered no comment.
Fellows tend to see themselves not as part of the larger FLAS
enterprise, but as part of their departments and programs of study.

## IIPP

In considering how effectively the current instrument measures grant
activities, it should be noted that at the time that Task Force I first
convened, IIPP had not yet been fully implemented and thus could not
benefit from as informed a discussion of demonstrating outcomes and
impact as could the NRC, FLAS, and UISFL programs. In hindsight, the
build-out of the IIPP interface for EELIAS may best have been put off
until the program had at least one year of full program implementation.

As a result of the premature efforts to develop the IIPP elements of
EELIAS, its utility as a tool for evaluation is less than it could be
and lacks the value of WITS in serving also as a program management
tool. That said, to make EELIAS most useful for USED and as little a
burden as possible for IIPP program staff, developing, at minimum, data
import/export functionality between EELIAS and WITS is advised.

**What grant activities are currently measured effectively on the
system?** EELIAS, for the most part, measures all current quantitative
data effectively on the system (budget and several categories under
project data). However, grants that include long-term sequential
fellowship programs such as IIPP should have more fields to expound on
qualitative data (i.e., narratives/stories). Numbers simply do not
measure the long-term external impact of international education and
language training on students. For example, summer enrichment programs
such as IIPP's summer policy institutes give students supplemental
education, training, and exposure that undoubtedly has an impact on
their academic progress at their home institutions. Funding to
participate in study abroad, language training, and internship programs
builds confidence and motivates students to seek other sources of
funding in the form of scholarships (e.g., Rotary), fellowships, and
internships (e.g., PMI and Pickering) for additional international
training. All of these experiences through Title VI funding build
exceptional portfolios that land students in the best graduate schools
and ultimately in the pool of highly qualified applicants to fill
critical posts domestically and internationally. EELIAS does not seem
well suited to allow for more than one entry per participant, for
example, for foreign language and study abroad. It thereby limits the
ability to show how multi-talented IIPP Fellows are in language
acquisition and in their diverse ranges of experiences abroad.

**What grant activities currently tracked on the system should no longer
be?** No deletions are called for.

**What grant activities are not currently measured on EELIAS but should
be?** The system should track the following:

a)  Students (applicants and fellows) attending and sub grants awarded
    to minority-serving institutions (HBCUs, HSIs, TCUs) to better and
    more easily demonstrate the impact of Title VI funding at these
    institutions.

b)  Students by gender.

c)  Students in deferment between undergrad and grad school -- this is a
    significant period of time in some cases and should therefore be
    included as a section in the tracking mechanism

d)  Data on other scholarships and fellowships (Title VI and others)
    received by students, since these are most likely awarded as a
    result of their IIPP training (and thus of their initial Title VI
    funding).

## UISFL

Grant activities measured by the instrument are the ones identified by
the Task Force during the course of the EELIAS project. As was noted
then, it is virtually impossible to judge the sustainability of the
grant-supported activities, since data reports are only for the two-year
period of funding. We also noted that additional resources should be
provided to the Program Officer if the Department of Education wishes to
undertake in-depth analyses of the overall impact of the grant
activities and/or to project out areas that are not covered but that
should be covered in future grant cycles. We also noted that successful
grants will probably be used by potential grantees to prepare their own
projects, thus building incremental change into the process rather than
change driven by emerging language and area and/or international studies
needs.

In addition to the above, we also agreed that UISFL is designed to get
new institutions thinking about international studies and foreign
languages. UISFL, then, is viewed as a 'populist' grant for which two-
and four-year institutions may compete for support, leaving more
in-depth international studies development to the NRC and FLAS
communities. Seen from this perspective, UISFL is quite successful.

# **Recommendations**

Based upon the Task Force's observations of the system, this section
provides recommendations for improving the EELIAS reporting requirements
and suggestions for specific changes needed to make the instruments more
effective.

## NRC

**General Comments**

**1. General Observations:** The latest revision of the EELIAS screens
for NRC reporting, undertaken in the summer of 2003, is an improvement
over the previous iterations. Those who have used the earlier system
report that the new system appears streamlined, easier to maneuver, and
more intuitive. The instructions for the new NRC screens are also
improved. For new directors and Centers, the IEGPS Program Information
Guide provides additional information about the reporting categories.
The FAQs are also an improvement.

**2. Data Confirmation:** EELIAS might consider confirming quality and
reliability of data by making site visits (data audits) to NRCs on a
regular basis, and comparing reporting against reality. The EELIAS
system data are currently controlled by the reporting Centers and are
not audited or confirmed by the Department of Education or EELIAS.

**3. User Issues:** NRC use of the EELIAS system is (not surprisingly)
significantly heavier just before reporting deadlines. At that time, the
EELIAS system is difficult to access, runs very slowly, and sometimes
goes down, with the result that entered data may be lost. User needs
must be anticipated and peak use planned for.

**4. "Other":** It would be useful to have a link somewhere on the main
page to two other categories: 1) "Additional Information," and 2)
"Feedback," where NRC directors could (a) make other observations
regarding their programs or initiatives that can be made nowhere else,
and (b) offer suggestions for improvement or modification of the EELIAS
instrument based on their own realities.

**Specific Recommendations**

**1. Project Data: Publications:** The Task Force recommends that
publishing data be tightened up, since a publication might be
"developed" in one reporting period, "written" in another, and published
in a third, thus potentially be reported three times instead of once.
The aim of this change is to remove confusion and assure that reporting
be as accurate and non-duplicative as possible. It would be cleanest to
request that this information be reported only once a year and only for
titles completed in the previous calendar year.

> Indicate the number of books, edited books, refereed journal articles,
> book chapters, and/or other publications pertaining to the world area
> of the NRC, developed or written published by the NRC, its faculty
> members or staff in the reporting period preceding calendar year. If a
> category does not apply, enter the number zero 0. Other types of
> publications may be added to the list. In the comments box, provide
> further information on those publications.

**2. Project Data: Graduate Placement**: If possible, EELIAS staff
and/or US/ED IEGPS staff should work with Centers and academic
institutional research staff to come up with a rational system that
would allow the capture of realistic and accurate data to track
placements of BA and MA graduates. Some creative thinking is required
(see comments above in the section on "Observations").

**3. Project Data: Resource Leveraging**: Under "Create/Edit Reports:
Resource Leveraging" there is a discrepancy between reporting
instructions and the form that is to be filled out, as follows:

a\) The instructions read:

> Sources of Funding:
>
> For each indicated category of project activities, indicate the amount
> funded by: the NRC grant; institutional contribution; and/or other
> sources for all relevant fields to the grant. Note: The grand total
> for all rows and columns should be the same. (Task Force comment: the
> problem here is with the "Note")

The form calls for:

> Create/Edit Reports
>
> Resource Leveraging
>
> Activities Title VI NRC Institutional Funds Other Funds Total
>
> Outreach: \$ \$ \$ \$
>
> Overall language and
>
> area studies instruction: \$ \$ \$ \$
>
> Language instruction: \$ \$ \$ \$
>
> Less commonly
>
> taught languages \$ \$ \$ \$\
> instruction only:
>
> Area studies instruction: \$ \$ \$ \$
>
> Other: \$ \$ \$ \$
>
> Total: \$ \$ \$ \$

The problem here is that the row "Overall language and area studies
instruction" *includes* the amounts in the rows "Language instruction"
and "Area studies instruction," while the row "Language instruction"
*includes* the amount in the row "Less commonly taught languages." Thus,
the grand totals for each of the rows can be correct (though not "the
same," suggested in the note!!), but the grand totals of the columns
will be incorrect. In short, the clarifying note does *not* clarify
anything..

**4. Project Data: Travel to the U.S. for Participation in International
Exchanges:** The following needs revision (revisions suggested by
striking through existing language and adding new language in red):

> Note: Only funds from the NRC grant are required to be reported. (The
> Task Force recommends this deletion, since non-NRC grant funds *are*
> required to be reported *if* any NRC grant funds are used. The current
> text confuses the reader.) If grant funding was not used to support
> such travel, then no records should be created.

**5. Budget:** Under "Budget," the following needs revision (revisions
suggested by striking through existing language and adding new language
in red):

> For each listed budget category, indicate the amount of ACTUAL project
> funds expended in the current reporting period.
>
> Year 1-August 15, 2000 2003 through March 31, 2001 2004
>
> Year 2-April 1, 2001 2004 through March 31, 2002 2005
>
> Year 3-April 1, 2002 2005 through August 14, 2003 2006

## FLAS (Coordinator)

**General Comments**

FLAS coordinators surveyed generally felt that the EELIAS instrument is
easy to use and asks for information that is readily captured in the
application and appointment processes. Those who had previous experience
on EELIAS moved easily to the use of the new screens. One commented that
the "message board" on the initial screen was a good idea; another
suggested that as FAQs come up regarding the FLAS screens or aspects of
FLAS administration, that they be added to the instructions (i.e., the
instructions link should be considered a "work in progress")---the
regular revision of the instructions link to reflect commonly-asked
questions or provide more detail seems to be a sound idea that could
also be implemented for all other programs.

The collection of FLAS Fellow reports electronically is an improvement.
Several FLAS coordinators pointed out that it is easier to find students
through e-mail addresses after they have left the institution
(especially if they have gone abroad), and students are more likely to
report electronically than by paper form.

The negative comments made by FLAS coordinators were uniformly of the
technical sort: could not get on the system; system was very slow and
even unusable during peak reporting times; input sometimes seemed to
disappear; system kicked user off without explanation.

**Specific Recommendations**

**1. View Reports:** Under "View Reports," the dates do not make sense
(they are taken, therefore, to be examples only). Moreover, the periods
are strange (3 months, 5 months \[with 05/01/2003 clearly a typo for
05/31/2003, 1 month, and 2 months!!). The logic of these periods is not
clear.

> Select Report Due Date Reporting Begin Date Reporting End Date Amount
> Submitted?
>
> 04/15/2003 09/01/2002 12/31/2002 25000.50 N
>
> 06/01/2003 01/01/2003 05/01/2003 25000.50 N
>
> 07/01/2003 06/01/2003 06/30/2003 25000.50 N
>
> 09/01/2003 07/01/2003 08/31/2003 25000.50 N

**2. Fellowship Information Instructions:** Under "Instructions:
Fellowship Information," the following revisions are suggested
(revisions suggested by striking through existing language and adding
new language in red):

Location of fellowship: Check \"U.S.\" if the fellow will use the award
to attend a program located in the U.S.; check \"Overseas\" if the
fellow will use the award to attend a program located outside of the
U.S.(add ";") or check \"Both(add "\"") if the fellow will use the award
to attend a program with components both within and outside of the U.S.

Other: Travel(add ":") Indicate any additional amounts of fellowship
awarded to the fellow only for travel abroad.

> Notify Fellows:
>
> It is recommended to notify them fellows as soon as possible so that
> they can review the report to be completed at the end of their
> fellowship. You may check their reporting status on the Maintain
> Fellows or Notify Fellows screen under \"Submitted report?\"
>
> Budget:
>
> Report here on how the awarded funds were spent **(**add ".") (1) the
> \"total FLAS awards granted\" is an automatic total of the award
> funding entered in each fellow\'s record. To modify this total, please
> review the amounts entered in each fellow\'s record; (2) the \"total
> FLAS funds your institution has given to other institutions\" are any
> contributions your institution has made to FLAS fellows/programs at
> other institutions; (3) the \"total FLAS funds your institution has
> received from other institutions\" are the contributions other
> institutions have made to the FLAS fellows/programs at your
> institution.

The "Top" button at the foot of the page does not function.

## FLAS (Fellow)

**General Comments**

Most users find the FLAS Fellow screens easy to maneuver and quick to
complete. Two issues did come up, however. First, and most important,
fellows do not intuitively know what the content of the narrative screen
should ideally be. Right now, the Narrative screen asks Fellows to
"comment on the training" they have received, while the Instructions
screen asks them to enter the "scope" and "results" of their "fellowship
research." As a result, fellows either wrote little, or agonized over
what kind of information the category was seeking to elicit, just
putting something down in order to move on. Asking for a more precise
range of information would be a good idea, as this is the primary place
where certain types of qualitative data and intangible impact can be
captured.

The second issue was the perception by some fellows of the instrument\'s
inability to address the nuances of the language learning experience.
This may not be a big issue, and the Narrative might be the logical
place to place such commentary.

**Specific Recommendations**

**1. Project Identification Instructions:** Under "Instructions: Project
Identification," the following revisions are suggested (revisions
suggested by striking through existing language and adding new language
in red):

> Review and edit the information entered regarding the director and
> program information you, your studies, and your career goals. If any
> changes need to be made that you cannot edit, please email the EELIAS
> Help Desk eelias@nflc.org for assistance.

**2. Narratives: Dissertation Research:** The following revisions are
suggested (revisions suggested by striking through existing language and
adding new language in red):

> This narrative is not part of this FLAS fellowship as the purpose of
> the fellowship is Language/ International area studies. To continue
> with the report, click the desired screen on the side navigation side
> of this screen.

**3. Project Data: Fellow Profile**

Under "Project Data: Fellow Profile," the following revisions are
suggested (revisions suggested by striking through existing language and
adding new language in red):

> Graduaton Graduation and Employment Status
>
> Education:
>
> Indicate the highest degree you have completed or plan to complete,
> the institution, the discipline(s), and the year of completion.

**4. Project Data: Fellow Profile Instructions:** Instructions for AY
FLAS Fellows (under Fellow Profile) refer to Study Abroad, but on the
Fellow Profile screen, no separate box or question is available to
indicate that the program was foreign rather than domestic.

**5. Project Data: Foreign Language Self-Evaluation Instructions: T**he
following revisions are suggested (revisions suggested by striking
through existing language and adding new language in red):

> For each language, evaluate your skills prior to and after your grant
> as a result of your experience in the host country. If you studied
> abroad with the assistance of your grant, In the comments box,
> describe this experience and the impact it has had on the your
> post-award language skills in the comments box. (Task Force comment:
> the problem is that the current wording assumes, incorrectly, that
> each fellow will be studying her/his language abroad while receiving
> FLAS support.)

**6. Project Data: Travel from U.S. Instructions:** The following
revisions are suggested (revisions suggested by striking through
existing language and adding new language in red):

> Please If you traveled overseas on your grant, please indicate your
> discipline or field, country of destination and the dollar amount of
> funds for travel contributed by the FLAS grant, your U.S. institution,
> your personal funds and/or other sources.

## IIPP

**General Comments**

1\. Accommodate the capture of more qualitative data, given the students
and institutions IIPP is called upon to engage.

2\. Pursue the integration, with data import/export functionality, of
EELIAS and WITS.

**Specific Recommendations**

**1. Project Data: Add New Fellow:**

> a\) Make sure that institutions are tagged and reported according to
> their affiliation if they are in an HBCU, HSI or TCU.
>
> b\) Add field to capture "Gender."

**2. Project Data: Fellows Tracking**

> a\) Delete "Phase" and replace with "Fellowship Component." Students
> are tracked by the fellowship component.
>
> b\) Under Sophomore Summer Policy Institute (SSPI) - Delete Entry and
> Exit Diagnostic Score.
>
> c\) Change "Completed Policy Institute" to "Completed SSPI"
>
> d\) Add field to capture SSPI Grade Point Average (GPA).
>
> e\) Add "Junior Summer Policy Institute" as a component of the
> fellowship program. The JSPI component should follow the "Study Abroad
> Program" component.
>
> f\) Include field for (1) JSPI Grade Point Average (GPA) and (2)
> "Completed JSPI"
>
> g\) Add field for ILT Grade Point Average (GPA)
>
> h\) Under Post-Baccalaureate Internship -- Add same drop down menu
> used for Area of Employment/Professional Development
>
> i\) Under Graduate Fellowship -- Add same drop down menu used for
> University Affiliation
>
> j\) Add a field to capture information on fellows who are awarded
> Title VI and other scholarships/ fellowships -- name and amount of
> scholarship or fellowship.

**3. Project Data: Exiting Fellows: Post-Program Summary Instructions:**
The only text is "Specific Instructions here" -- Either such specific
instructions should be entered, or the item should be dropped and the
instruction link from the reporting instrument should be dropped.

**4. Project Data: Language Courses Created or Enhanced Instructions:**
The only text is "Specific Instructions here" -- Either such specific
instructions should be entered, or the item should be dropped and the
instruction link from the reporting instrument should be dropped.

**5. Project Data: International and Area Studies Courses Created or
Enhanced Instructions:** The only text is "Specific Instructions here"
-- Either such specific instructions should be entered, or the item
should be dropped and the instruction link from the reporting instrument
should be dropped.

**6. Project Data: International Studies/Foreign Language Graduates and
Faculty Positions Instructions:** The only text is "Specific
Instructions here" -- Either such specific instructions should be
entered, or the item should be dropped and the instruction link from the
reporting instrument should be dropped.

**7. Project Data: Travel from the U.S. for Participation in
International Exchanges Instructions:** The Task Force suggests that the
existing paragraph be replaced by the better formulation on the NRC
screens, namely:

> For each traveler supported with NRC grant funds to travel FROM the
> U.S. overseas, indicate the traveler\'s (a) type, (b) discipline or
> field, (c) country of destination, (d) purpose(s) of travel and the
> dollar amount of funds for travel contributed by (e) the NRC grant,
> (f) grantee\'s institution, (g) grantee\'s personal funds and/or (h)
> other sources.
>
> Purposes of travel:
>
> Conference/lecturing\--presentations and other participation at
> overseas professional conferences(add ";")
>
> Curriculum development\--curriculum development activities at the home
> institution;
>
> Faculty development\--activities conducted overseas to develop the
> traveler\'s professional expertise;
>
> Instruction\--teaching at an overseas institution;
>
> Library acquisitions/exchanges\--activities to benefit the home
> institution\'s library;
>
> Linkages\--activities to build and strengthen linkages between the
> home and overseas institutions;
>
> Research\--conducting research overseas;
>
> Study\--participating in overseas activities relevant to a course of
> study;
>
> Other\--purposes other than from the list above. After selecting
> \"Other\", enter the purpose in the textbox

**8. Project Data: Travel to the U.S. for Participation in International
Exchanges Instructions:** The following revisions are suggested
(revisions suggested by striking through existing language and adding
new language in red):

> \*Only funds from the IIPP grant are required to be reported. (Note:
> This deletion is proposed since non-IIPPO grant funds *are* required
> to be reported *if* any IIPP grant funds are used, and since the
> current text confuses the reader.) If grant funding was not used to
> support such travel, then no records should be created.

**9. Project Data: Budget Instructions:** The following revisions are
suggested (revisions suggested by striking through existing language and
adding new language in red):

> For each listed budget category, indicate the amount of project funds
> to be expended in the current reporting period and next reporting
> period (interim reports only). For current the first reporting period,
> enter the actual amount of funds expended through March 31 and the
> estimated amount of funds to be expended through August 31. For the
> next reporting period, enter estimated amount of funds. An optional
> electronic version of this spreadsheet may be downloaded, completed
> and uploaded.

## UISFL

**Specific Comments**

**1. Narrative: Instructions: R**eplace 'past' with 'paste'

**2. Project Data: Enhancement of Faculty Expertise:** Replace
'dissemination' with 'disseminate.'

3\. **Project Data:** Enhancement of Faculty Expertise Instructions: The
following revisions are suggested (revisions suggested by striking
through existing language and adding new language in red):

> \"ACTFL OPI Training\" means the training of testers by the American
> Council of Teachers of Foreign Languages (ACTFL) to administer the
> oral proficiency interview (OPI). \"Professional conference\" means an
> event at which members of a field or discipline dissemination
> disseminate information; \"research/study abroad\" means the
> enhancement of expertise through research or study in a relevant
> discipline or topic conducted outside of the U.S.; \"research/study
> domestic\" means the enhancement of expertise through research or
> study in a relevant discipline or topic conducted in the U.S (add ";")
> \"workshop/seminar\" means an event that has activities specifically
> for the enhancement of professional expertise in a discipline or
> topic.

**4. Project Data: Language Programs:** Add 'new degree' developed to
drop-down menus which currently have major, minor, certificate created

**5. Project Data: IAS Programs:** Add 'new degree' developed to
drop-down menus which currently have major, minor, certificate created

**6. Project Data: IAS Courses: T**he following revisions are suggested
(revisions suggested by striking through existing language and adding
new language in red):

> For each international/area studies course offered in the current
> program year as a result of this grant, enter the following
> information. Required fields for each record are indicated with a red
> asterisk (\*). Course Information: Indicate the course title, world
> area and discipline(s).
>
> Course Information: Indicate the course title, world area and
> discipline(s).

**7. Project Data: Travel from the U.S. for Participation in
International Exchanges Instructions:** The Task Force recommends that
the existing paragraph be replaced by the better formulation on the NRC
screens, namely:

> For each traveler supported with NRC grant funds to travel FROM the
> U.S. overseas, indicate the traveler\'s (a) type, (b) discipline or
> field, (c) country of destination, (d) purpose(s) of travel and the
> dollar amount of funds for travel contributed by (e) the NRC grant,
> (f) grantee\'s institution, (g) grantee\'s personal funds and/or (h)
> other sources.
>
> Purposes of travel:
>
> Conference/lecturing\--presentations and other participation at
> overseas professional conferences(add ";")
>
> Curriculum development\--curriculum development activities at the home
> institution;
>
> Faculty development\--activities conducted overseas to develop the
> traveler\'s professional expertise;
>
> Instruction\--teaching at an overseas institution;
>
> Library acquisitions/exchanges\--activities to benefit the home
> institution\'s library;
>
> Linkages\--activities to build and strengthen linkages between the
> home and overseas institutions;
>
> Research\--conducting research overseas;
>
> Study\--participating in overseas activities relevant to a course of
> study;
>
> Other\--purposes other than from the list above. After selecting
> \"Other\", enter the purpose in the textbox

**8. Project Data: Travel from to U.S. for Participation in
International Exchanges Instructions:**

The following revisions are suggested (revisions suggested by striking
through existing language and adding new language in red):

> For any traveler supported with UISFL grant funds to travel TO the
> U.S. from overseas, indicate (a) the type of traveler, (b) the country
> from which traveling, and the dollar amount of funds for travel
> contributed from (c) the UISFL grant, (d) the grantee\'s home
> institution, (e) the grantee\'s own funds, and/or (f) other sources.
>
> Note: Only funds from the UISFL grant are required to be reported.
> (Task Force I recommends this deletion because non-UISFL grant funds
> *are* required to be report *if* any UISFL grant funds are used and
> because the current text confuses the reader.) If grant funding was
> not used to support such travel, then no records should be created.

**9. Instructions: Top Button:** The "TOP" button at the foot of the
page does not function. It does not appear to be live since nothing
happens when 'pushed.'

## Help and FAQs

**Specific Comments**

**1. Help: Contact Us:** On the FLAS Coordinator, FLAS Fellow, IIPP,
NRC, and UISFL screens, the following needs revision (revisions
suggested by striking through existing language and adding new language
in red):

> For technical questions or comments, please contact us at
> eelias@nflc.org. We will return reply your request within 48 hours,
> Monday-Friday.
>
> For questions regarding your grant, requesting to request an
> extensions, or if you would like more information about your program,
> please contact your program officer. Program officer information may
> be found at <http://www.ed.gov/offices/OPE/HEP/iegps/>

**2. Help: FAQs for FLAS, IIPP and UISFL:** The FAQs sheets for the FLAS
Coordinator, FLAS Fellow, IIPP, and UISFL screens are identical, but
differ from the FAQs sheet for the NRC screen. Here follow comments on
the identical FAQs sheets; comments on the NRC FAQs sheet are discussed
in 3.

> **a.** We question whether the FLAS Fellow screens need to have the
> same FAQs sheet as the NRC, FLAS Coordinator, IIPP, and UISFL screens.
> We do not believe that the FLAS fellows are well served by a surfeit
> of information that is irrelevant to them and to the reporting they
> are asked to do.
>
> **b.** Under "FAQ\'S: **WHAT IS EELIAS? WHY MUST GRANTEES USE IT?**"
> the following needs revision (revisions suggested by striking through
> existing language and adding new language in red):
>
> Evaluation of Exchange, Language, International, and Area Studies
> (EELIAS) is a web-based reporting system. This instrument provides an
> electronic means for IEGPS grantees to meet the U.S. Department of
> Education requirements for reporting on grant activities.
>
> **c.** Under "FAQ\'S: **WHAT IS EELIAS? WHY MUST GRANTEES USE IT?"**
> the following needs revision (revisions suggested by striking through
> existing language and adding new language in red):
>
> Who can help you to use EELIAS?
>
> The EELIAS Help Desk is an online system. Questions or problems with
> the system should be emailed to eelias@nflc.org.
>
> **d.** Under "FAQ\'S: REPORTING," THE FOLLOWING NEEDS REVISION the
> following needs revision (revisions suggested by striking through
> existing language and adding new language in red):
>
> What will the submitted report look like to IEGPS?
>
> IEGPS will view the report in exactly how the same form that the
> grantee viewed it prior to submission under \"Submit Reports\".."
> IEGPS can also print the \"printer-friendly\" version of the report.
> (Comment from Task Force: The answer to "how IEGPS will view the
> report" is a question of means of viewing, not of how the report will
> "appear" to IEGPS.)
>
> **e.** Under "FAQ'S: CREATE/EDIT REPORTS," the following needs
> revision (revisions suggested by striking through existing language
> and adding new language in red):
>
> What is required in the create/edit reports?
>
> IEGPS has approved the screens available for grantees to complete to
> report on grant activities. However, it is understood that not all
> screens apply to all grantees in all cases. A report can be submitted
> with any or all screens completed. Contact your program officer if you
> have any questions on the relevancye of a particular screen to your
> specific grant report(add ".")
>
> Can I cut and paste text from a word processing application?
>
> Yes, you can copy text prepared in a word processing document and
> pasting paste it in the box. Text can also be entered by clicking on
> the box and typing it in on screen.
>
> What if I need to enter more words than are currently allowed?
>
> After revising and editing the text, you may consider entering the
> text in another part of the report(add ".")
>
> What does multi-select mean??
>
> How can I select an item from a list of choices?
>
> You can select an item by clicking on the item with the your mouse or
> cursor.
>
> On a list of choices, what does \"Other\" mean??
>
> Is it required to create more than one entry/record for a screen? Why?
>
> Multi-records are not required, and but they are generally are
> available since some grantees may have more than one such activity in
> a given grant period to include in a report. For instance, a grantee
> may have studied more than one foreign language, so and thus need to
> complete a self-evaluation of foreign language for each language. Or,
> a team may have presented several outreach activities.
>
> How can I create more than one entry?
>
> Once the required data have been entered, click on the \"save and
> create new entry\" button. A blank record will appear for completing
> information on the next record. You may continue creating as many
> records as needed.
>
> What are the purposes of travel?
>
> Conference/lecturing-(add "-")presentations and other participation at
> overseas professional conferences(add ";") Curriculum
> development\--curriculum development activities at the home
> institution; Faculty development\--activities conducted overseas to
> develop the traveler\'s professional expertise(add ";")
> Instruction\--teaching at an overseas institution;
> Linkages\--activities to build and strengthen linkages between the
> home and overseas institutions; Research\--conducting research
> overseas; Study-(add "-") participating in overseas activities
> relevant to a course of study(delete "." and add ";") Other\--purposes
> other than from the list above. After selecting \"Other\", enter the
> purpose in the textbox.

**3. Help: FAQs for NRC:** It would seem that the FAQs sheet for the NRC
screen should be the same as those for the FLAS Coordinator, FLAS
Fellow, IIPP, and UISFL screens. On balance, we find the sheet for the
FLAS Coordinator, FLAS Fellow, IIPP, and UISFL screens to be superior
and suggest that it be used on the NRC screen, too.

We do advise, however, that the following items on the NRC FAQs sheet be
added to the "Using the System" section of the FAQs sheets for the FLAS
Coordinator, FLAS Fellow, IIPP, and UISFL screens:

> **What\'s the difference between \"saving\" and \"submitting\"?**
>
> The entered data will be saved, but not submitted to USED, until all
> sections of the report are completed and the grantee electronically
> signs and submits the report.
>
> **How can I have a copy of my submitted report?**
>
> After you have submitted the report, it is locked and cannot be
> edited. To save a copy to your computer, go to View Reports and select
> the report you wish to save. Press the View Report button. Once the
> report has loaded, go to File -\>Save As option in your browser. A
> save window will appear allowing you to select the location of the
> report you are about to save. Be sure to give your file a descriptive
> name.
>
> **Who can see my report once it has been submitted?**
>
> Report views are limited to users associated within your account and
> IEGPS officers. To view the users associated to your account, check
> the Project Identification menu option.

# **Notes**

Note 1: Figures regarding percentages of graduates in LCTLs and
LeastCTLs from Richard Brecht and William Rivers, "Language and National
Security: The Role in Building Language Capacity in the U.S." \[August
2001\]
[www.nflc.org/security/lang_security.htm](http://www.nflc.org/security/lang_security.htm)l.

# **Works Cited**

Richard Brecht and William Rivers, "Language and National Security: The
Role in Building Language Capacity in the U.S." \[August 2001\]
[www.nflc.org/security/lang_security.htm](http://www.nflc.org/security/lang_security.htm))

# **Appendix: NFLC Responses to Task Force Recommendations**

Below are NFLC responses to the Task Force specific recommendations.
"Yes" indicates that the change was made to the system; "No" indicates
why the change was not made. The table follows the same order as the
"Recommendations" section.

+---------+----------------------------------------+-------------------+
| **      | **Specific Recommendation**            | **NFLC            |
| Program |                                        | Responses**       |
| and     |                                        |                   |
| User**  |                                        |                   |
+---------+----------------------------------------+-------------------+
| **NRC   | **1. Project Data: Publications:** The | **NO:** NFLC did  |
| Dir     | Task Force recommends: *Indicate the   | not change the    |
| ector** | number of books, edited books,         | wording.          |
|         | refereed journal articles, book        |                   |
|         | chapters, and/or other publications    |                   |
|         | pertaining to the world area of the    |                   |
|         | NRC, developed or written published by |                   |
|         | the NRC, its faculty members or staff  |                   |
|         | in the reporting period preceding      |                   |
|         | calendar year. If a category does not  |                   |
|         | apply, enter the number zero 0. Other  |                   |
|         | types of publications may be added to  |                   |
|         | the list. In the comments box, provide |                   |
|         | further information on those           |                   |
|         | publications.*                         |                   |
+---------+----------------------------------------+-------------------+
| **NRC   | **2. Project Data: Graduate            | **NO:** NFLC did  |
| Dir     | Placement**: If possible, EELIAS staff | not change this   |
| ector** | and/or US/ED IEGPS staff should work   | screen. IEGPS     |
|         | with Centers and academic              | will need to      |
|         | institutional research staff to come   | review for next   |
|         | up with a rational system that would   | version.          |
|         | allow the capture of realistic and     |                   |
|         | accurate data to track placements of   |                   |
|         | BA and MA graduates. Some creative     |                   |
|         | thinking is required (see comments     |                   |
|         | above in the section on                |                   |
|         | "Observations").                       |                   |
+---------+----------------------------------------+-------------------+
| **NRC   | **3. Project Data: Resource            | **YES:** NFLC     |
| Dir     | Leveraging**: Under "Create/Edit       | updated the       |
| ector** | Reports: Resource Leveraging," there   | instructions and  |
|         | is a discrepancy between reporting     | table             |
|         | instructions and the form that is to   | calculations.     |
|         | be filled out...                       |                   |
|         |                                        |                   |
|         | The problem here is that the row       |                   |
|         | "Overall language and area studies     |                   |
|         | instruction" *includes* the amounts in |                   |
|         | the rows "Language instruction" and    |                   |
|         | "Area studies instruction," while the  |                   |
|         | row "Language instruction" *includes*  |                   |
|         | the amount in the row "Less commonly   |                   |
|         | taught languages." Thus, the grand     |                   |
|         | totals for each of the rows can be     |                   |
|         | correct (though not "the same,"        |                   |
|         | suggested in the note!!), but the      |                   |
|         | grand totals of the columns will be    |                   |
|         | incorrect. In short, the clarifying    |                   |
|         | note does *not* clarify anything.      |                   |
+---------+----------------------------------------+-------------------+
| **NRC   | **4. Project Data:** **Travel to the   | **YES:** NFLC     |
| Dir     | U.S. for Participation in              | updated the       |
| ector** | International Exchanges:** The         | instructions.     |
|         | following needs revision (revisions    |                   |
|         | suggested by striking through existing |                   |
|         | language and adding new language in    |                   |
|         | red):                                  |                   |
|         |                                        |                   |
|         | *Note: Only funds from the NRC grant   |                   |
|         | are required to be reported. (The Task |                   |
|         | Force recommends this deletion, since  |                   |
|         | non-NRC grant funds are required to be |                   |
|         | reported if any NRC grant funds are    |                   |
|         | used. The current text confuses the    |                   |
|         | reader.) If grant funding was not used |                   |
|         | to support such travel, then no        |                   |
|         | records should be created.*            |                   |
+---------+----------------------------------------+-------------------+
| **NRC   | **5. Budget:** Under "Budget," the     | **YES:** NFLC     |
| Dir     | following needs revision (revisions    | updated the       |
| ector** | suggested by striking through existing | instructions.     |
|         | language and adding new language in    |                   |
|         | red):                                  |                   |
|         |                                        |                   |
|         | *For each listed budget category,      |                   |
|         | indicate the amount of ACTUAL project  |                   |
|         | funds expended in the current          |                   |
|         | reporting period.*                     |                   |
|         |                                        |                   |
|         | *Year 1-August 15, 2000 2003 through   |                   |
|         | March 31, 2001 2004*                   |                   |
|         |                                        |                   |
|         | *Year 2-April 1, 2001 2004 through     |                   |
|         | March 31, 2002 2005*                   |                   |
|         |                                        |                   |
|         | *Year 3-April 1, 2002 2005 through     |                   |
|         | August 14, 2003 2006*                  |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **1. Under "View Reports,"** the dates | **NO:** NFLC did  |
| Coordi  | do not make sense (they are taken,     | not change the    |
| nator** | therefore, to be examples only).       | dates since they  |
|         | Moreover, the periods are strange (3   | were created for  |
|         | months, 5 months \[with 05/01/2003     | testing purposes  |
|         | clearly a typo for 05/31/2003, 1       | only.             |
|         | month, and 2 months!!). The logic of   |                   |
|         | these periods is not clear.            |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **2. Fellowship Information            | **YES:** NFLC     |
| Coordi  | Instructions:** Under "Instructions:   | updated the       |
| nator** | Fellowship Information," the following | instructions.     |
|         | revisions are suggested (revisions     |                   |
|         | suggested by striking through existing |                   |
|         | language and adding new language in    |                   |
|         | red):                                  |                   |
|         |                                        |                   |
|         | *(a) Location of fellowship: Check     |                   |
|         | \"U.S.\" if the fellow will use the    |                   |
|         | award to attend a program located in   |                   |
|         | the U.S.; check \"Overseas\" if the    |                   |
|         | fellow will use the award to attend a  |                   |
|         | program located outside of the         |                   |
|         | U.S.(add ";") or check \"Both(add      |                   |
|         | "\"") if the fellow will use the award |                   |
|         | to attend a program with components    |                   |
|         | both within and outside of the U.S.*   |                   |
|         |                                        |                   |
|         | *(b) Other: Travel(add ":") Indicate   |                   |
|         | any additional amounts of fellowship   |                   |
|         | awarded to the fellow only for travel  |                   |
|         | abroad.*                               |                   |
|         |                                        |                   |
|         | *(c)Notify Fellows:*                   |                   |
|         |                                        |                   |
|         | *It is recommended to notify them      |                   |
|         | fellows as soon as possible so that    |                   |
|         | they can review the report to be       |                   |
|         | completed at the end of their          |                   |
|         | fellowship. You may check their        |                   |
|         | reporting status on the Maintain       |                   |
|         | Fellows or Notify Fellows screen under |                   |
|         | \"Submitted report?\"*                 |                   |
|         |                                        |                   |
|         | *(d) Budget:*                          |                   |
|         |                                        |                   |
|         | *Report here on how the awarded funds  |                   |
|         | were spent **(**add ".") (1) the       |                   |
|         | \"total FLAS awards granted\" is an    |                   |
|         | automatic total of the award funding   |                   |
|         | entered in each fellow\'s record. To   |                   |
|         | modify this total, please review the   |                   |
|         | amounts entered in each fellow\'s      |                   |
|         | record; (2) the \"total FLAS funds     |                   |
|         | your institution has given to other    |                   |
|         | institutions\" are any contributions   |                   |
|         | your institution has made to FLAS      |                   |
|         | fellows/programs at other              |                   |
|         | institutions; (3) the \"total FLAS     |                   |
|         | funds your institution has received    |                   |
|         | from other institutions\" are the      |                   |
|         | contributions other institutions have  |                   |
|         | made to the FLAS fellows/programs at   |                   |
|         | your institution.*                     |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **2. Fellowship Information            | **YES:** NFLC     |
| Coordi  | Instructions***:*                      | fixed this.       |
| nator** |                                        |                   |
|         | *(e) The "Top" button at the foot of   |                   |
|         | the page does not function.*           |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **1. Project Identification            | **YES:** NFLC     |
| F       | Instructions:** Under "Instructions:   | updated the       |
| ellow** | Project Identification," the following | instructions.     |
|         | revisions are suggested (revisions     |                   |
|         | suggested by striking through existing |                   |
|         | language and adding new language in    |                   |
|         | red):                                  |                   |
|         |                                        |                   |
|         | *Review and edit the information       |                   |
|         | entered regarding the director and     |                   |
|         | program information you, your studies, |                   |
|         | and your career goals. If any changes  |                   |
|         | need to be made that you cannot edit,  |                   |
|         | please email the EELIAS Help Desk      |                   |
|         | eelias@nflc.org for assistance.*       |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **2. Narratives: Dissertation          | **YES:** NFLC     |
| F       | Research:** The following revisions    | updated the       |
| ellow** | are suggested (revisions suggested by  | screen and        |
|         | striking through existing language and | instructions.     |
|         | adding new language in red):           |                   |
|         |                                        |                   |
|         | *This narrative is not part of this    |                   |
|         | FLAS fellowship as the purpose of the  |                   |
|         | fellowship is Language/ International  |                   |
|         | area studies. To continue with the     |                   |
|         | report, click the desired screen on    |                   |
|         | the side navigation side of this       |                   |
|         | screen.*                               |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **3. Project Data: Fellow Profile**    | **YES:** NFLC     |
| F       |                                        | updated the       |
| ellow** | Under "Project Data: Fellow Profile,"  | header and cue.   |
|         | the following revisions are suggested  |                   |
|         | (revisions suggested by striking       |                   |
|         | through existing language and adding   |                   |
|         | new language in red):                  |                   |
|         |                                        |                   |
|         | *Graduaton Graduation and Employment   |                   |
|         | Status*                                |                   |
|         |                                        |                   |
|         | *Education:*                           |                   |
|         |                                        |                   |
|         | *Indicate the highest degree you have  |                   |
|         | completed or plan to complete, the     |                   |
|         | institution, the discipline(s) and the |                   |
|         | year of completion.*                   |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **4. Project Data: Fellow Profile      | **YES:** NFLC     |
| F       | Instructions:** Instructions for AY    | updated the       |
| ellow** | FLAS Fellows (under Fellow Profile)    | instructions.     |
|         | refer to Study Abroad, but on the      |                   |
|         | Fellow Profile screen, no separate box |                   |
|         | or question is available to indicate   |                   |
|         | that the program was foreign rather    |                   |
|         | than domestic.                         |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **5. Project Data: Foreign Language    | **YES:** NFLC     |
| F       | Self-Evaluation Instructions:** The    | updated the       |
| ellow** | following revisions are suggested      | instructions.     |
|         | (revisions suggested by striking       |                   |
|         | through existing language and adding   |                   |
|         | new language in red):                  |                   |
|         |                                        |                   |
|         | *For each language, evaluate your      |                   |
|         | skills prior to and after your grant   |                   |
|         | as a result of your experience in the  |                   |
|         | host country. If you studied abroad    |                   |
|         | with the assistance of your grant, In  |                   |
|         | the comments box, describe this        |                   |
|         | experience and the impact it has had   |                   |
|         | on the your post-award language skills |                   |
|         | in the comments box. (Task Force       |                   |
|         | comment: the problem is that the       |                   |
|         | current wording assumes, incorrectly,  |                   |
|         | that each fellow will be studying      |                   |
|         | her/his language abroad while          |                   |
|         | receiving FLAS support.)*              |                   |
+---------+----------------------------------------+-------------------+
| **FLAS  | **6. Project Data: Travel from U.S.    | **YES:** NFLC     |
| F       | Instructions: T**he following          | updated the       |
| ellow** | revisions are suggested (revisions     | instructions.     |
|         | suggested by striking through existing |                   |
|         | language and adding new language in    |                   |
|         | red):                                  |                   |
|         |                                        |                   |
|         | *Please If you traveled overseas on    |                   |
|         | your grant, please indicate your       |                   |
|         | discipline or field, country of        |                   |
|         | destination and the dollar amount of   |                   |
|         | funds for travel contributed by the    |                   |
|         | FLAS grant, your U.S. institution,     |                   |
|         | your personal funds and/or other       |                   |
|         | sources.*                              |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | **1. Add New Fellow: A)** Make sure    | **NO:** NFLC did  |
| Dir     | that the institutions are tagged and   | not change this   |
| ector** | reported according to their            | as IEGPS has      |
|         | affiliation if they are in an HBCU,    | other means to    |
|         | HSI or TCU.                            | track these       |
|         |                                        | institutions.     |
+---------+----------------------------------------+-------------------+
| **IIPP  | **1. Add New Fellow: B)** Add field to | **NO:** NFLC did  |
| Dir     | capture "Gender."                      | not add this      |
| ector** |                                        | field. IEGPS will |
|         |                                        | need to review    |
|         |                                        | for next version. |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking: A)** Delete     | **YES:** NFLC     |
| Dir     | "Phase" and replace with "Fellowship   | updated the       |
| ector** | Component." Students are tracked by    | instructions.     |
|         | the fellowship component.              |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking:** **B)** Under  | **NO:** NFLC did  |
| Dir     | Sophomore Summer Policy Institute      | not change this   |
| ector** | (SSPI) -- Delete Entry and Exit        | field, but did    |
|         | Diagnostic Score.                      | update            |
|         |                                        | instructions.     |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking:** **C)** Change | **NO:** NFLC did  |
| Dir     | "Completed Policy Institute" to        | not change this   |
| ector** | "Completed SSPI"                       | field.            |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking: D)** Add field  | **NO:** NFLC did  |
| Dir     | to capture SSPI Grade Point Average    | not add this      |
| ector** | (GPA).                                 | field. IEGPS will |
|         |                                        | need to review    |
|         |                                        | for next version. |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking: E)** Add        | **NO:** NFLC did  |
| Dir     | "Junior Summer Policy Institute" as a  | not add this      |
| ector** | component of the fellowship program.   | field. IEGPS will |
|         | The JSPI component should follow the   | need to review    |
|         | "Study Abroad Program" component.      | for next version. |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking: F)** Include    | **NO:** NFLC did  |
| Dir     | field for (1) JSPI Grade Point Average | not add this      |
| ector** | (GPA) and (2) "Completed JSPI"         | field. IEGPS will |
|         |                                        | need to review    |
|         |                                        | for next version. |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking:** **G)** Add    | **NO:** NFLC did  |
| Dir     | field for ILT Grade Point Average      | not add this      |
| ector** | (GPA)                                  | field. IEGPS will |
|         |                                        | need to review    |
|         |                                        | for next version. |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking: H)** Under      | **NO:** NFLC did  |
| Dir     | Post-Baccalaureate Internship-- Add    | not add this      |
| ector** | same drop down menu used for Area of   | field. IEGPS will |
|         | Employment/Professional Development    | need to review    |
|         |                                        | for next version. |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking: I)** Under      | **NO:** NFLC did  |
| Dir     | Graduate Fellowship -- Add same drop   | not add this      |
| ector** | down menu used for University          | field. IEGPS will |
|         | Affiliation                            | need to review    |
|         |                                        | for next version. |
+---------+----------------------------------------+-------------------+
| **IIPP  | **2. Fellows Tracking:** **J)** Add a  | **NO:** NFLC did  |
| Dir     | field to capture information on        | not add this      |
| ector** | fellows who are awarded Title VI and   | field. IEGPS will |
|         | other scholarships/ fellowships---name | need to review    |
|         | and amount of scholarship or           | for next version. |
|         | fellowship.                            |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | **3. Project Data: Exiting Fellows:    | **YES:** NFLC     |
| Dir     | Post-Program Summary Instructions:**   | updated the       |
| ector** | The only text is "Specific             | instructions.     |
|         | Instructions here" -- Either such      |                   |
|         | specific instructions should be        |                   |
|         | entered, or the item should be dropped |                   |
|         | and the instruction link from the      |                   |
|         | reporting instrument should be         |                   |
|         | dropped.                               |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | **4. Project Data: Language Courses    | **YES:** NFLC     |
| Dir     | Created or Enhanced Instructions:**    | updated the       |
| ector** | The only text is "Specific             | instructions.     |
|         | Instructions here"---Either such       |                   |
|         | specific instructions should be        |                   |
|         | entered, or the item should be dropped |                   |
|         | and the instruction link from the      |                   |
|         | reporting instrument should be         |                   |
|         | dropped.                               |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | **5. Project Data: International and   | **YES:** NFLC     |
| Dir     | Area Studies Courses Created or        | updated the       |
| ector** | Enhanced Instructions:** The only text | instructions.     |
|         | is "Specific Instructions              |                   |
|         | here"---Either such specific           |                   |
|         | instructions should be entered, or the |                   |
|         | item should be dropped and the         |                   |
|         | instruction link from the reporting    |                   |
|         | instrument should be dropped.          |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | **6. Project Data: International       | **YES:** NFLC     |
| Dir     | Studies/Foreign Language Graduates and | updated the       |
| ector** | Faculty Positions Instructions:** The  | instructions.     |
|         | only text is "Specific Instructions    |                   |
|         | here"---Either such specific           |                   |
|         | instructions should be entered, or the |                   |
|         | item should be dropped and the         |                   |
|         | instruction link from the reporting    |                   |
|         | instrument should be dropped.          |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | **7. Project Data: Travel from the     | **YES:** NFLC     |
| Dir     | U.S. for Participation in              | updated the       |
| ector** | International Exchanges                | instructions.     |
|         | Instructions:** The Task Force         |                   |
|         | suggests that the existing paragraph   |                   |
|         | be replaced by the better formulation  |                   |
|         | on the NRC screens, namely:            |                   |
|         |                                        |                   |
|         | > *For each traveler supported with    |                   |
|         | > NRC grant funds to travel FROM the   |                   |
|         | > U.S. overseas, indicate the          |                   |
|         | > traveler\'s (a) type, (b) discipline |                   |
|         | > or field, (c) country of             |                   |
|         | > destination, (d) purpose(s) of       |                   |
|         | > travel and the dollar amount of      |                   |
|         | > funds for travel contributed by (e)  |                   |
|         | > the NRC grant, (f) grantee\'s        |                   |
|         | > institution, (g) grantee\'s personal |                   |
|         | > funds and/or (h) other sources.*     |                   |
|         | >                                      |                   |
|         | > *Purposes of travel:*                |                   |
|         | >                                      |                   |
|         | >                                      |                   |
|         |  *Conference/lecturing\--presentations |                   |
|         | > and other participation at overseas  |                   |
|         | > professional conferences(add ";")*   |                   |
|         | >                                      |                   |
|         | > *Curriculum development\--curriculum |                   |
|         | > development activities at the home   |                   |
|         | > institution;*                        |                   |
|         | >                                      |                   |
|         | > *Faculty development\--activities    |                   |
|         | > conducted overseas to develop the    |                   |
|         | > traveler\'s professional expertise;* |                   |
|         | >                                      |                   |
|         | > *Instruction\--teaching at an        |                   |
|         | > overseas institution;*               |                   |
|         | >                                      |                   |
|         | > *Library                             |                   |
|         | > acquisitions/exchanges\--activities  |                   |
|         | > to benefit the home institution\'s   |                   |
|         | > library;*                            |                   |
|         | >                                      |                   |
|         | > *Linkages\--activities to build and  |                   |
|         | > strengthen linkages between the home |                   |
|         | > and overseas institutions;*          |                   |
|         | >                                      |                   |
|         | > *Research\--conducting research      |                   |
|         | > overseas;*                           |                   |
|         | >                                      |                   |
|         | > *Study\--participating in overseas   |                   |
|         | > activities relevant to a course of   |                   |
|         | > study;*                              |                   |
|         | >                                      |                   |
|         | > *Other\--purposes other than from    |                   |
|         | > the list above. After selecting      |                   |
|         | > \"Other\", enter the purpose in the  |                   |
|         | > textbox*                             |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | **8. Project Data: Travel to the U.S.  | **YES:** NFLC     |
| Dir     | for Participation in International     | updated the       |
| ector** | Exchanges Instructions:** The          | instructions.     |
|         | following revisions are suggested      |                   |
|         | (revisions suggested by striking       |                   |
|         | through existing language and adding   |                   |
|         | new language in red):                  |                   |
|         |                                        |                   |
|         | *\*Only funds from the IIPP grant are  |                   |
|         | required to be reported. (Note: This   |                   |
|         | deletion is proposed since non-IIPPO   |                   |
|         | grant funds are required to be         |                   |
|         | reported if any IIPP grant funds are   |                   |
|         | used, and since the current text       |                   |
|         | confuses the reader.) If grant funding |                   |
|         | was not used to support such travel,   |                   |
|         | then no records should be created.*    |                   |
+---------+----------------------------------------+-------------------+
| **IIPP  | > **9. Project Data: Budget            | **YES:** NFLC     |
| Dir     | > Instructions:** The following        | updated the       |
| ector** | > revisions are suggested (revisions   | instructions.     |
|         | > suggested by striking through        |                   |
|         | > existing language and adding new     |                   |
|         | > language in red):                    |                   |
|         | >                                      |                   |
|         | > *For each listed budget category,    |                   |
|         | > indicate the amount of project funds |                   |
|         | > to be expended in the current        |                   |
|         | > reporting period and next reporting  |                   |
|         | > period (interim reports only). For   |                   |
|         | > current the first reporting period,  |                   |
|         | > enter the actual amount of funds     |                   |
|         | > expended through March 31 and the    |                   |
|         | > estimated amount of funds to be      |                   |
|         | > expended through August 31. For the  |                   |
|         | > next reporting period, enter         |                   |
|         | > estimated amount of funds. An        |                   |
|         | > optional electronic version of this  |                   |
|         | > spreadsheet may be downloaded,       |                   |
|         | > completed and uploaded.*             |                   |
+---------+----------------------------------------+-------------------+
| **UISFL | **1. Narrative: Instructions:**        | **YES:** NFLC     |
| Dir     | Replace 'past' with 'paste'            | updated the       |
| ector** |                                        | instructions.     |
+---------+----------------------------------------+-------------------+
| **UISFL | **2. Project Data: Enhancement of      | **YES:** NFLC     |
| Dir     | Faculty Expertise:** Replace           | updated the       |
| ector** | 'dissemination' with 'disseminate.'    | instructions.     |
+---------+----------------------------------------+-------------------+
| **UISFL | **3. Project Data: Enhancement of      | **YES:** NFLC     |
| Dir     | Faculty Expertise** Instructions: The  | updated the       |
| ector** | following revisions are suggested      | instructions.     |
|         | (revisions suggested by striking       |                   |
|         | through existing language and adding   |                   |
|         | new language in red):                  |                   |
|         |                                        |                   |
|         | *\"ACTFL OPI Training\" means the      |                   |
|         | training of testers by the American    |                   |
|         | Council of Teachers of Foreign         |                   |
|         | Languages (ACTFL) to administer the    |                   |
|         | oral proficiency interview (OPI).      |                   |
|         | \"Professional conference\" means an   |                   |
|         | event at which members of a field or   |                   |
|         | discipline dissemination disseminate   |                   |
|         | information; \"research/study abroad\" |                   |
|         | means the enhancement of expertise     |                   |
|         | through research or study in a         |                   |
|         | relevant discipline or topic conducted |                   |
|         | outside of the U.S.; \"research/study  |                   |
|         | domestic\" means the enhancement of    |                   |
|         | expertise through research or study in |                   |
|         | a relevant discipline or topic         |                   |
|         | conducted in the U.S (add ";")         |                   |
|         | \"workshop/seminar\" means an event    |                   |
|         | that has activities specifically for   |                   |
|         | the enhancement of professional        |                   |
|         | expertise in a discipline or topic.*   |                   |
+---------+----------------------------------------+-------------------+
| **UISFL | **4. Project Data: Language            | **NO:** NFLC did  |
| Dir     | Programs:** Add 'new degree' developed | not add this      |
| ector** | to drop-down menus which currently     | choice. IEGPS     |
|         | have major, minor, certificate         | will need to      |
|         | created.                               | review for next   |
|         |                                        | version.          |
+---------+----------------------------------------+-------------------+
| **UISFL | **5. Project Data: IAS Programs:** Add | **NO:** NFLC did  |
| Dir     | 'new degree' developed to drop-down    | not add this      |
| ector** | menus which currently have major,      | choice. IEGPS     |
|         | minor, certificate created             | will need to      |
|         |                                        | review for next   |
|         |                                        | version.          |
+---------+----------------------------------------+-------------------+
| **UISFL | **6. Project Data: IAS Courses:** The  | **YES:** NFLC     |
| Dir     | following revisions are suggested      | updated the       |
| ector** | (revisions suggested by striking       | instructions.     |
|         | through existing language and adding   |                   |
|         | new language in red):                  |                   |
|         |                                        |                   |
|         | *For each international/area studies   |                   |
|         | course offered in the current program  |                   |
|         | year as a result of this grant, enter  |                   |
|         | the following information. Required    |                   |
|         | fields for each record are indicated   |                   |
|         | with a red asterisk (\*). Course       |                   |
|         | Information: Indicate the course       |                   |
|         | title, world area and discipline(s).*  |                   |
|         |                                        |                   |
|         | *Course Information: Indicate the      |                   |
|         | course title, world area and           |                   |
|         | discipline(s).*                        |                   |
+---------+----------------------------------------+-------------------+
| **UISFL | **7. Project Data: Travel from the     | **YES:** NFLC     |
| Dir     | U.S. for Participation in              | updated the       |
| ector** | International Exchanges                | instructions.     |
|         | Instructions:** The Task Force         |                   |
|         | recommends that the existing paragraph |                   |
|         | be replaced by the better formulation  |                   |
|         | on the NRC screens, namely:            |                   |
|         |                                        |                   |
|         | *For each traveler supported with NRC  |                   |
|         | grant funds to travel FROM the U.S.    |                   |
|         | overseas, indicate the traveler\'s (a) |                   |
|         | type, (b) discipline or field, (c)     |                   |
|         | country of destination, (d) purpose(s) |                   |
|         | of travel and the dollar amount of     |                   |
|         | funds for travel contributed by (e)    |                   |
|         | the NRC grant, (f) grantee\'s          |                   |
|         | institution, (g) grantee\'s personal   |                   |
|         | funds and/or (h) other sources.*       |                   |
|         |                                        |                   |
|         | *Purposes of travel:*                  |                   |
|         |                                        |                   |
|         | *Conference/lecturing\--presentations  |                   |
|         | and other participation at overseas    |                   |
|         | professional conferences(add ";")*     |                   |
|         |                                        |                   |
|         | *Curriculum development\--curriculum   |                   |
|         | development activities at the home     |                   |
|         | institution;*                          |                   |
|         |                                        |                   |
|         | *Faculty development\--activities      |                   |
|         | conducted overseas to develop the      |                   |
|         | traveler\'s professional expertise;*   |                   |
|         |                                        |                   |
|         | *Instruction\--teaching at an overseas |                   |
|         | institution;*                          |                   |
|         |                                        |                   |
|         | *Library                               |                   |
|         | acquisitions/exchanges\--activities to |                   |
|         | benefit the home institution\'s        |                   |
|         | library;*                              |                   |
|         |                                        |                   |
|         | *Linkages\--activities to build and    |                   |
|         | strengthen linkages between the home   |                   |
|         | and overseas institutions;*            |                   |
|         |                                        |                   |
|         | *Research\--conducting research        |                   |
|         | overseas;*                             |                   |
|         |                                        |                   |
|         | *Study\--participating in overseas     |                   |
|         | activities relevant to a course of     |                   |
|         | study;*                                |                   |
|         |                                        |                   |
|         | *Other\--purposes other than from the  |                   |
|         | list above. After selecting \"Other\", |                   |
|         | enter the purpose in the textbox*      |                   |
+---------+----------------------------------------+-------------------+
| **UISFL | **8. Project Data: Travel from to U.S. | **YES:** NFLC     |
| Dir     | for Participation in International     | updated the       |
| ector** | Exchanges Instructions:**              | instructions.     |
|         |                                        |                   |
|         | The following revisions are suggested  |                   |
|         | (revisions suggested by striking       |                   |
|         | through existing language and adding   |                   |
|         | new language in red):                  |                   |
|         |                                        |                   |
|         | *For any traveler supported with UISFL |                   |
|         | grant funds to travel TO the U.S. from |                   |
|         | overseas, indicate (a) the type of     |                   |
|         | traveler, (b) the country from which   |                   |
|         | traveling, and the dollar amount of    |                   |
|         | funds for travel contributed from (c)  |                   |
|         | the UISFL grant, (d) the grantee\'s    |                   |
|         | home institution, (e) the grantee\'s   |                   |
|         | own funds, and/or (f) other sources.*  |                   |
|         |                                        |                   |
|         | *Note: Only funds from the UISFL grant |                   |
|         | are required to be reported. (Task     |                   |
|         | Force I recommends this deletion       |                   |
|         | because non-UISFL grant funds are      |                   |
|         | required to be report if any UISFL     |                   |
|         | grant funds are used and because the   |                   |
|         | current text confuses the reader.) If  |                   |
|         | grant funding was not used to support  |                   |
|         | such travel, then no records should be |                   |
|         | created.*                              |                   |
+---------+----------------------------------------+-------------------+
| **UISFL | **9. Instructions: Top Button:** The   | **YES:** NFLC     |
| Dir     | "TOP" button at the foot of the page   | updated this      |
| ector** | does not function. It does not appear  | button.           |
|         | to be live since nothing happens when  |                   |
|         | 'pushed.'                              |                   |
+---------+----------------------------------------+-------------------+
| **Help  | **1. Help: FAQs:** On the FLAS         | **YES:** NFLC     |
| and FAQ | Coordinator, FLAS Fellow, IIPP, NRC,   | edited the text   |
| for all | and UISFL screens, the following needs | for all programs. |
| users** | revision (revisions suggested by       |                   |
|         | striking through existing language and |                   |
|         | adding new language in red):           |                   |
|         |                                        |                   |
|         | *For technical questions or comments,  |                   |
|         | please contact us at eelias@nflc.org.  |                   |
|         | We will return reply your request      |                   |
|         | within 48 hours, Monday-Friday.*       |                   |
|         |                                        |                   |
|         | *For questions regarding your grant,   |                   |
|         | requesting to request an extensions,   |                   |
|         | or if you would like more information  |                   |
|         | about your program, please contact     |                   |
|         | your program officer. Program officer  |                   |
|         | information may be found at            |                   |
|         | <http                                  |                   |
|         | ://www.ed.gov/offices/OPE/HEP/iegps/>* |                   |
+---------+----------------------------------------+-------------------+
| **Help  | **b. Under "FAQ\'S:** **WHAT IS        | **YES:** NFLC     |
| and FAQ | EELIAS? WHY MUST GRANTEES USE IT?**"   | updated FAQs for  |
| for all | the following needs revision           | all programs.     |
| users** | (revisions suggested by striking       |                   |
|         | through existing language and adding   |                   |
|         | new language in red):                  |                   |
|         |                                        |                   |
|         | *Evaluation of Exchange, Language,     |                   |
|         | International, and Area Studies        |                   |
|         | (EELIAS) is a web-based reporting      |                   |
|         | system. This instrument provides an    |                   |
|         | electronic means for IEGPS grantees to |                   |
|         | meet the U.S. Department of Education  |                   |
|         | requirements for reporting on grant    |                   |
|         | activities.*                           |                   |
+---------+----------------------------------------+-------------------+
| **Help  | **c. Under "FAQ\'S**: **WHAT IS        | **YES:** NFLC     |
| and FAQ | EELIAS? WHY MUST GRANTEES USE IT?"**   | updated FAQs for  |
| for all | the following needs revision           | all programs.     |
| users** | (revisions suggested by striking       |                   |
|         | through existing language and adding   |                   |
|         | new language in red):                  |                   |
|         |                                        |                   |
|         | ***Who can help you to use EELIAS?***  |                   |
|         |                                        |                   |
|         | *The EELIAS Help Desk is an online     |                   |
|         | system. Questions or problems with the |                   |
|         | system should be emailed to            |                   |
|         | eelias@nflc.org.*                      |                   |
+---------+----------------------------------------+-------------------+
| **Help  | **d. Under "FAQ\'S: REPORTING,"** THE  | **YES:** NFLC     |
| and FAQ | FOLLOWING NEEDS REVISION the following | updated FAQs for  |
| for all | needs revision (revisions suggested by | all programs.     |
| users** | striking through existing language and |                   |
|         | adding new language in red):           |                   |
|         |                                        |                   |
|         | ***What will the submitted report look |                   |
|         | like to IEGPS?***                      |                   |
|         |                                        |                   |
|         | *IEGPS will view the report in exactly |                   |
|         | how the same form that the grantee     |                   |
|         | viewed it prior to submission under    |                   |
|         | \"Submit Reports\".." IEGPS can also   |                   |
|         | print the \"printer-friendly\" version |                   |
|         | of the report. (Comment from Task      |                   |
|         | Force: The answer to "how IEGPS will   |                   |
|         | view the report" is a question of      |                   |
|         | means of viewing, not of how the       |                   |
|         | report will "appear" to IEGPS.)*       |                   |
+---------+----------------------------------------+-------------------+
|         | **HELP: FAQs: e. Under "FAQ'S:         | **YES:** NFLC     |
|         | CREATE/EDIT REPORTS,"** the following  | updated FAQs for  |
|         | needs revision (revisions suggested by | all programs.     |
|         | striking through existing language and |                   |
|         | adding new language in red):           |                   |
|         |                                        |                   |
|         | ***What is required in the create/edit |                   |
|         | reports?***                            |                   |
|         |                                        |                   |
|         | *IEGPS has approved the screens        |                   |
|         | available for grantees to complete to  |                   |
|         | report on grant activities. However,   |                   |
|         | it is understood that not all screens  |                   |
|         | apply to all grantees in all cases. A  |                   |
|         | report can be submitted with any or    |                   |
|         | all screens completed. Contact your    |                   |
|         | program officer if you have any        |                   |
|         | questions on the relevancye of a       |                   |
|         | particular screen to your specific     |                   |
|         | grant report(add ".")*                 |                   |
|         |                                        |                   |
|         | ***Can I cut and paste text from a     |                   |
|         | word processing application?***        |                   |
|         |                                        |                   |
|         | *Yes, you can copy text prepared in a  |                   |
|         | word processing document and pasting   |                   |
|         | paste it in the box. Text can also be  |                   |
|         | entered by clicking on the box and     |                   |
|         | typing it in on screen.*               |                   |
|         |                                        |                   |
|         | ***What if I need to enter more words  |                   |
|         | than are currently allowed?***         |                   |
|         |                                        |                   |
|         | *After revising and editing the text,  |                   |
|         | you may consider entering the text in  |                   |
|         | another part of the report(add ".")*   |                   |
|         |                                        |                   |
|         | ***What does multi-select mean??***    |                   |
|         |                                        |                   |
|         | *How can I select an item from a list  |                   |
|         | of choices?*                           |                   |
|         |                                        |                   |
|         | *You can select an item by clicking on |                   |
|         | the item with the your mouse or        |                   |
|         | cursor.*                               |                   |
|         |                                        |                   |
|         | ***On a list of choices, what does     |                   |
|         | \"Other\" mean??***                    |                   |
|         |                                        |                   |
|         | ***Is it required to create more than  |                   |
|         | one entry/record for a screen? Why?*** |                   |
|         |                                        |                   |
|         | *Multi-records are not required, and   |                   |
|         | but they are generally are available   |                   |
|         | since some grantees may have more than |                   |
|         | one such activity in a given grant     |                   |
|         | period to include in a report. For     |                   |
|         | instance, a grantee may have studied   |                   |
|         | more than one foreign language, so and |                   |
|         | thus need to complete a                |                   |
|         | self-evaluation of foreign language    |                   |
|         | for each language. Or, a team may have |                   |
|         | presented several outreach             |                   |
|         | activities.*                           |                   |
|         |                                        |                   |
|         | ***How can I create more than one      |                   |
|         | entry?***                              |                   |
|         |                                        |                   |
|         | *Once the required data have been      |                   |
|         | entered, click on the \"save and       |                   |
|         | create new entry\" button. A blank     |                   |
|         | record will appear for completing      |                   |
|         | information on the next record. You    |                   |
|         | may continue creating as many records  |                   |
|         | as needed.*                            |                   |
|         |                                        |                   |
|         | ***What are the purposes of travel?*** |                   |
|         |                                        |                   |
|         | *Conference/lecturing-(add             |                   |
|         | "-")presentations and other            |                   |
|         | participation at overseas professional |                   |
|         | conferences(add ";") Curriculum        |                   |
|         | development\--curriculum development   |                   |
|         | activities at the home institution;    |                   |
|         | Faculty development\--activities       |                   |
|         | conducted overseas to develop the      |                   |
|         | traveler\'s professional expertise(add |                   |
|         | ";") Instruction\--teaching at an      |                   |
|         | overseas institution;                  |                   |
|         | Linkages\--activities to build and     |                   |
|         | strengthen linkages between the home   |                   |
|         | and overseas institutions;             |                   |
|         | Research\--conducting research         |                   |
|         | overseas; Study-(add "-")              |                   |
|         | participating in overseas activities   |                   |
|         | relevant to a course of study(delete   |                   |
|         | "." and add ";") Other\--purposes      |                   |
|         | other than from the list above. After  |                   |
|         | selecting \"Other\", enter the purpose |                   |
|         | in the textbox.*                       |                   |
+---------+----------------------------------------+-------------------+
| **Help  | **3. NRC FAQs sheet**: It would seem   | **YES:** NFLC     |
| and FAQ | that the FAQs sheet for the NRC screen | updated FAQs for  |
| for all | should be the same as those for the    | all programs.     |
| users** | FLAS_Coordinator, FLAS_Fellow, IIPP,   |                   |
|         | and UISFL screens. On balance, we find |                   |
|         | the sheet for the FLAS_Coordinator,    |                   |
|         | FLAS_Fellow, IIPP, and UISFL screens   |                   |
|         | to be superior and suggest that it be  |                   |
|         | used on the NRC screen, too. We do     |                   |
|         | advise, however, that the following    |                   |
|         | items on the NRC FAQs sheet be added   |                   |
|         | to the "Using the System" section of   |                   |
|         | the FAQs sheets for the                |                   |
|         | FLAS_Coordinator, FLAS_Fellow, IIPP,   |                   |
|         | and UISFL screens:                     |                   |
|         |                                        |                   |
|         | > ***What\'s the difference between    |                   |
|         | > \"saving\" and \"submitting\"?***    |                   |
|         | >                                      |                   |
|         | > *The entered data will be saved, but |                   |
|         | > not submitted to USED, until all     |                   |
|         | > sections of the report are completed |                   |
|         | > and the grantee electronically signs |                   |
|         | > and submits the report.*             |                   |
|         | >                                      |                   |
|         | > ***How can I have a copy of my       |                   |
|         | > submitted report?***                 |                   |
|         | >                                      |                   |
|         | > *After you have submitted the        |                   |
|         | > report, it is locked and cannot be   |                   |
|         | > edited. To save a copy to your       |                   |
|         | > computer, go to View Reports and     |                   |
|         | > select the report you wish to save.  |                   |
|         | > Press the View Report button. Once   |                   |
|         | > the report has loaded, go to File    |                   |
|         | > -\>Save As option in your browser. A |                   |
|         | > save window will appear allowing you |                   |
|         | > to select the location of the report |                   |
|         | > you are about to save. Be sure to    |                   |
|         | > give your file a descriptive name.*  |                   |
|         | >                                      |                   |
|         | > ***Who can see my report once it has |                   |
|         | > been submitted?***                   |                   |
|         | >                                      |                   |
|         | > *Report views are limited to users   |                   |
|         | > associated within your account and   |                   |
|         | > IEGPS officers. To view the users    |                   |
|         | > associated to your account, check    |                   |
|         | > the Project Identification menu      |                   |
|         | > option.*                             |                   |
+---------+----------------------------------------+-------------------+