City of Santa Monica

Integrated Pest Management Program

### Conditions for Professional Service

**[Products Covered in the Following Excerpt:]{.underline}**

Integrated Pest Management

**EXCERPT:**

# I. General

## A. Description of Program

This contract specification is part of a comprehensive Integrated Pest
Management (IPM) Program for properties owned, occupied, leased or
otherwise operated by the City of Santa Monica. IPM is a process for
achieving long term, environmentally sound pest management through the
use of a wide variety of technical and management strategies. Management
techniques include structural modifications and procedural modifications
that reduce food, water, harborage, access and environmental conditions
that are favored by pests. Management strategies include education,
training and promotion of behavioral practices that are important in the
IPM program.

The success of an IPM program relies on both verbal and written
communication between the CONTRACTOR and city employees. The city has
designated appropriate individuals to take on the following roles and
has created an IPM plan consistent with the City's operations,
facilities and needs:

**[IV. Specific CONTRACTOR Service Requirements:]{.smallcaps}**

**A. Proposed Material and Equipment for Service**

The CONTRACTOR shall provide the IPM Program Coordinator with current
sample labels and Material Safety Data Sheets (MSDS) of all pesticide
products to be used, and list and describe pesticide application
equipment, rodent bait boxes, insect and rodent trapping devices, pest
monitoring devices, pest surveillance and detection equipment, and any
other pest management devices or equipment that may be used to provide
service. The description shall include brand names and other applicable
information to clearly identify the products and their hazards.
Additionally, applicable labels and MSDS shall be provided to the Pest
Manager at each site.

**D. Structural and Operational Changes**

The CONTRACTOR shall recommend and describe site-specific solutions to
pest management issues, including structural and operational changes,
for observed sources of pest food, water, harborage and pest access at
the time of inspection on the Quality Assurance Form. If a more detailed
report is necessary or if two consecutive reports asking for structural,
operational or sanitation changes have gone unheeded by the Pest
Manager, the CONTRACTOR shall file a supplemental report with the IPM
Program Coordinator within five (5) working days of the third
inspection. The supplemental report shall summarize prior
recommendations and formally request the assistance of the IPM Program
Coordinator.

## [VI. Use of Pesticides]{.smallcaps}

The CONTRACTOR shall be responsible for application of pesticides
according to all label restrictions and instructions. All pesticides
used by the CONTRACTOR must be registered with the State of California.
Transport, handling, storage, use and disposal of all pesticides shall
be in strict accordance with the pesticide product label and all
applicable federal, state, county and City of Santa Monica laws and
regulations as well as City policy.

The CONTRACTOR shall adhere to the following rules for pesticide use:

**A. Approved Products**

The CONTRACTOR shall apply only those pesticide products that have been
approved by the IPM Program Coordinator.

**B. Pesticide Storage**

The CONTRACTOR shall not store any pesticide product on city premises
without the approval of the IPM Program Coordinator.

**C. Application by Need**

Pesticide application (with the exception of Insect Growth Regulators)
shall be according to need and not by schedule. As a general rule,
application of pesticide in any interior or exterior area shall not
occur unless visual inspection or monitoring devices indicate the
presence of pests in that specific area and use of a pesticide is the
most effective management technique for an IPM program. Preventive
pesticide treatments of areas are acceptable on a case-by-case basis
where surveillance indicates a potential insect or rodent infestation.
Written approval MUST be granted by the IPM Program Coordinator prior to
any preventive pesticide chemical application.

**D. Risk reduction**

When pesticide use is necessary, the CONTRACTOR shall employ products
and techniques that have been determined by the City, in consultation
with other appropriate entities, to pose the least risk to people,
workers and the environment. Additionally, the most precise application
technique and minimum quantity of pesticide necessary to achieve
appropriate management shall be applied.

## [VII. Insect Management]{.smallcaps}

**A. Emphasis on Non-Pesticide Methods:**

The City prioritizes and the CONTRACTOR shall use non-pesticide methods
of pest management wherever possible. For example:

1\. Portable vacuums, rather than pesticide sprays, shall be used for
initial clean-outs of cockroach infestations, for swarming insects
(ants, termites and others) and for management of spiders in webs
wherever appropriate.

2.  Trapping devices, rather than pesticide sprays, shall be used for
    fly management wherever appropriate.

3.  Other non-pesticide methods, as needed.

**B. Application of Insecticides to Cracks and Crevices**

As a general rule, the CONTRACTOR shall apply all insecticides as crack
and crevice treatments only, defined in this contract as treatments in
which the formulated insecticide is not visible to a bystander during or
after the application process. The CONTRACTOR will seal cracks and
crevices with caulk or other products approved by the IPM Program
Coordinator and this will be considered part of routine pest management.

**C. Insecticide Bait Formulations**

When pesticides must be used to manage cockroaches, ants and other
insects, bait formulations shall be used whenever possible.

**D. Monitoring**

Visual identification, sticky traps or other devices shall be used to
guide and evaluate indoor insect management efforts whenever possible.

## [VIII. Rodent Management]{.smallcaps}

**B. Use of Rodenticides**

In exceptional circumstances, when rodenticides are deemed essential for
adequate management, the CONTRACTOR shall obtain approval of the IPM
Program Coordinator prior to making any treatment. As a general rule,
rodenticide application outside buildings shall emphasize the direct
treatment of rodent nesting sites and burrows wherever feasible. In all
other applications, bait formulations of rodenticides, regardless of
packaging, shall be placed in EPA-approved tamper-resistant bait boxes.

**C. Use of Bait Boxes**

Frequency of bait box servicing shall depend upon the level of rodent
infestation and the needs of the City. All bait boxes shall be
maintained in accordance with EPA regulations, and with an emphasis on
the safety for non-target organisms. The CONTRACTOR shall adhere to the
following five points:

> 1\. All bait boxes shall be placed out of the general view and in
> protected areas so as not to be affected by routine cleaning and other
> operations.
>
> 2\. The lids of all bait boxes shall be securely locked or fastened
> shut.
>
> 3\. All bait boxes shall be securely attached or anchored to the
> floor, ground, wall or other immovable surface so that the box cannot
> be picked up or moved.
>
> 4\. Bait shall always be placed in the baffle-protected feeding
> chamber of the box and never in the runway of the box.
>
> 5\. All bait boxes shall be labeled on the outside with the
> Contractor\'s business name, phone number, date, bait material and
> bait EPA registration number by the CONTRACTOR or his employee at the
> time of installation. The labels shall be checked for readability at
> each servicing and the date of most recent servicing shall be written
> onto the label.