2225.6 REV-1 CHG-52

APPENDIX 35

RECORDS DISPOSITION SCHEDULE 35

PUBLIC AND INDIAN HOUSING

SPECIAL APPLICATIONS CENTER (SAC)

Item

No. Description of Records Disposition

78 The Special Applications Center (SAC) enables the Office of Public
and Indian Housing to assist Housing Authorities in their efforts to
efficiently and effectively meet the housing needs of their communities
through the specialized review and approval of non-funded,
non-competitive applications, related to:

1.  Section 18 Application Case Files. Contains Applications,
    application support materials, correspondence, copies of electronic
    mail, faxes, and other related materials. The purpose of these
    records is to seek approval for the document demolition and/or
    disposition of properties that have received HUD funding. Dates:
    1990 to present. Estimated annual accumulation: 27 cubic feet.

> a\. Disapproved or Withdrawn Temporary. Cut off file
>
> Applications. at the end of the calendar year in which case is closed.
> Retire to records center 1 year after cutoff. Destroy 3 years after
> cutoff. (NARA Job No. N1-207-02-5, item 78-1a.)
>
> b\. Approved Application Case Temporary. Cut off file at end
>
> File-Record Copy. of calendar year in which case is closed. Retire to
> records center 1 year after cutoff. Destroy 7 years after cutoff.
> (NARA Job No. N1-207-02-5, item 78-1b.)
>
> -1- 11/02

2225.6 REV-1 CHG-52

**APPENDIX 35**

**RECORDS DISPOSITION SCHEDULE 35**

**PUBLIC AND INDIAN HOUSING**

SPECIAL APPLICATIONS CENTER (SAC)

**Item**

# No. Description of Records Disposition

**c. Field Office Copies.** **Temporary.** Cut off file at end of
calendar year in which case is closed. Retire to records center 1 year
after cutoff. Destroy 3 years after cutoff. (NARA Job N1-207-02-5, item
78-1c.)

**d. All Other Copies.** Convenience or **Temporary.** Destroy or delete

working copies. file when no longer needed for

reference. (NARA Job No. N1-

207-02-5, item 78-1d.)

> **2. Section 202 Applications.** Contains Applications, application
> support materials, correspondence, copies of electronic mail, faxes,
> and other related materials. The purpose of these records are to seek
> approval for and document conversion of residents from low-rent
> project-based assistance to tenant-based assistance (Section 8).
> Dates: 1998 to present. Estimated annual accumulation: 1 cubic foot.

**a. Disapproved or Withdrawn** **Temporary**. Cut off file at end

**Applications.** of the calendar year in which

case is closed. Retire to records center 1 year after cutoff. Destroy 3
years after cutoff. (NARA Job No. N1-207-02-5, item 78-2a.)

**b. Approved Application Case** **Temporary.** Cut off file at end

**File-Record Copy.** of calendar year in which case

> is closed. Retire to records center 1 year after cutoff. Destroy 7
> years after cutoff. (NARA Job No. N1-207-02-5, item 78-2b.)

**11/02** -2-

> **2225.6 REV-1 CHG-52**

**APPENDIX 35**

**RECORDS DISPOSITION SCHEDULE 35**

**PUBLIC AND INDIAN HOUSING**

SPECIAL APPLICATIONS CENTER (SAC)

**Item**

# No. Description of Records Disposition

**c. Field Office Copies. Temporary.** Cut off file at end

of calendar year in which case is closed. Retire to records center 1
year after cutoff. Destroy 3 years after cutoff. (NARA Job No.
N1-207-02-5, item 78-2c.)

**d. All Other Copies.** Convenience **Temporary.** Destroy or delete

or working copies. file when no longer needed for

reference. (NARA Job No. N1-

207-02-5, item 78-2d.)

> **3. Homeownership Applications.** Contains Applications, application
> support materials, correspondence, copies of electronic mail, faxes,
> and other related materials. The purpose of these records are to seek
> approval for and document the sale of units under annual contributions
> contract to residents or individuals who are eligible to become
> residents. Dates: 1998 to present. Estimated annual accumulation: 4
> cubic feet.

**a. Disapproved or Withdrawn Temporary.** Cut off at end of
**Applications.** the calendar year in which case is

closed. Retire to records center 1 year after cutoff. Destroy 3 years
after cutoff. (NARA Job No. N1-207-02-5, item 78-3a.)

**b. Approved Application Case Temporary.** Cut off at end of

**File-Record Copy.** the calendar year in which case is

closed. Retire to records center 1 year after cutoff. Destroy 7 years
after cutoff. (NARA Job No. N1-207-02-5, item 78-3b.)

-3- **11/02**

**2225.6 REV-1 CHG-52**

### APPENDIX 35

**RECORDS DISPOSITION SCHEDULE 35**

**PUBLIC AND INDIAN HOUSING**

**SPECIAL APPLICATIONS CENTER (SAC)**

**Item**

# No. Description of Records Disposition

**c. Field Office Copies**. **Temporary.** Cut off at end of

calendar year in which case is closed. Retire to records center 1 year
after cutoff. Destroy 3 years after cutoff. (NARA Job No. N1-207-02-5,
item 78-3c.)

**d. All Other Copies.** Convenience **Temporary.** Destroy or

or working copies. delete file when no longer

needed for reference. (NARA Job No. N1-207-02-5, item 78-3d.)

> **4. Designated Housing**. Contains Applications, application support
> materials, correspondence, copies of electronic mail, faxes, and other
> related materials. The purpose of these records are to seek approval
> for and document the designation of annual contributions contract
> units for elderly, handicapped or mixed. Dates: 1995 to present.
> Estimated annual accumulation: 5 cubic feet.
>
> **a. Disapproved or Withdrawn** **Temporary.** Cut off file at end of

**Applications.** calendar year in which case is

closed. Retire to records center 1 year after cutoff. Destroy 3 years
after cutoff. (NARA Job No. N1-207-02-5, item 78-4a.)

**b. Approved Application Case** **Temporary.** Cut off at end of the

**File-Record Copy.** calendar year in which case is

closed. Retire to records center 1 year after cutoff. Destroy 7 years
after cutoff. (NARA Job No. N1-207-02-5, item 78-4b.)

**11/02** -4

**2225.6 REV-1 CHG-52**

**APPENDIX 35**

## RECORDS DISPOSITION SCHEDULE 35

**PUBLIC AND INDIAN HOUSING**

**SPECIAL APPLICATIONS CENTER (SAC)**

**Item**

# No. Description of Records Disposition

**c. Field Office Copies. Temporary.** Cut off file at end

calendar year in which case is closed. Retire to records center 1 year
after cutoff. Destroy 3 years after cutoff. (NARA Job No. N1-207-02-5,
item 78-4c.)

**d. All Other Copies.** Convenience **Temporary.** Destroy or delete

or working copies. file when no longer needed for

reference. (NARA Job No. N1-

207-02-5, item 78-4d.)

**5. Eminent Domain Applications.** Contains applications, application
support materials, correspondence, copies of electronic mail, faxes, and
other related materials. The purpose of these records are to seek
approval for and document the taking of a project or portion of a
project by an agency that has the power of eminent domain under State
law. Dates: 1998 to present. Estimated annual accumulation: 1 cubic
feet.

**a. Disapproved or Withdrawn Temporary.** Cut off file at end

**Applications.** of calendar year in which case is

closed. Retire to records center 1 year after cutoff. Destroy 3 years
after cutoff. (NARA Job No. N1-207-02-5, item 78-5a.)

**b. Approved Application Case Temporary.** Cut off file at end

**File-Record Copy.** of calendar year in which case is

closed. Retire to records center 1 year after cutoff. Destroy 7 years
after cutoff. (NARA Job No. N1-207-02-5, item 78-5b.)

-5- **11/02**

**2225.6 REV-1 CHG-52**

### APPENDIX 35

**RECORDS DISPOSITION SCHEDULE 35**

**PUBLIC AND INDIAN HOUSING**

**SPECIAL APPLICATIONS CENTER (SAC)**

**Item**

**No. Description of Records Disposition**

**c. Field Office Copies. Temporary.** Cut off file at end

of calendar year in which case is closed. Retire to records center 1
year after cutoff. (NARA Job No. N1-207-02-5, item 78-5c.)

**d. All Other Copies.** Convenience **Temporary.** Destroy or delete

or working copies. file when no longer needed

for reference. (NARA Job No.

N1-207-02-5, item 78-5d.)

**6. Hope I Applications.** Contains applications, application support
materials, correspondence, copies of electronic mail, faxes, and other
related materials. The purpose of these records are to assist Housing
Authorities to sell Low-Rent Public Housing units to residents. Funds
were provided for planning as well as implementation starting with FY
1992 and ending with FY 1994. The program has not been funded since
then, and the Department is in the process of closing the program down.
Dates: 1995 to present. Estimated annual accumulation: 0 cubic feet.
Total volume: 14 cubic feet.

> **Temporary.** Cut off file at end of calendar year in which case is
> closed. Retire to records center 1 year after cutoff. Destroy 5 years
> after cutoff. (NARA Job No. N1-207-02-5, item 78-6.)

**7. Electronic Copies.** Electronic version of records created by
electronic mail and/or word processing applications.

**a.** Copies that have no further **Temporary.** Delete within 180

administrative value after the days after the recordkeeping copy

recordkeeping copy is made. In- has been produced. (NARA Job

cludes copies maintained by No. N1-207-02-5, item 78-7a.)

**11/02** -6-

**2225.6 REV-1 CHG-52**

###  APPENDIX 35

**RECORDS DISPOSITION SCHEDULE 35**

**PUBLIC AND INDIAN HOUSING**

**SPECIAL APPLICATIONS CENTER (SAC)**

**Item**

**No. Description of Records Disposition**

individuals in personal files,

personal electronic mail directories,

or other personal directories on hard

disk or network drives, and copies

on shared network drives that are

used only to produce the record-

keeping copy.

**b.** Copies used for dissemination, re- **Temporary.** Delete when

vision or updating that are main- dissemination, revision, or

tained in addition to the record- is complete. (NARA Job No.

keeping copy. N1-207-02-5, item 78-7b.)

-7- **11/02**