Attachment II

**[RESPONSIBILITIES]{.underline}**

**(Same as Article IV in the Cooperative Agreement)**

In carrying out the purposes of this Agreement, the Recipient shall be
responsible for the following:

A. Planning, organizing and administering International Visitor
Leadership Programs.

B. Maintaining accounting control over the funds provided by this
Agreement with proper documentation, (invoices, canceled checks, airline
ticket stubs, etc.) that will adequately substantiate all payments
charged to this Agreement. Costs paid with funds provided by this
Agreement must be identifiable in the Recipient\'s accounting system as
costs charged to this Agreement. Lack of such documentation could result
in a disallowance of charges to this Agreement.

C. Adhering to the applicable provisions of the Terms and Conditions for
the Administration of Assistance Awards Awarded by the United States
Department of State (Rev. 9/99).

D. Stating in any announcement or publicity that these activities are
assisted financially by the Bureau of Educational and Cultural Affairs
of the Department of State under the authority of the Fulbright‑Hays Act
of 1961, as amended.

E. Planning, organizing, and directing programs of travel, observation,
consultation, study, and practical experience for foreign visitors from
countries throughout the world selected and assigned by the Department
of State (DOS). In connection with those visitors assigned to Recipient,
DOS agrees to furnish necessary biographical and professional
information on each visitor as far in advance of his/her arrival as
possible. DOS further agrees to furnish international transportation for
all visitors assigned to the Recipient unless such transportation is
being provided by other sources. In limited situations the Recipient may
be asked to purchase international tickets for participants.

F. Distributing copies of all IVL program booklets to ECA/PE/V program
officers according to the schedule contained in the Budget and
Administrative Guidelines, Section III, and to those organizations and
institutions in the local communities, which shall assist in planning
and implementing the visitors' appointments, meetings, and other aspects
of his/her program. An electronic version of the final program booklet
for all IVL projects (MRPs, RPs, SRPs, SCPs, ITTs, Individuals,
Voluntary Visitor individuals and groups) shall be sent to the ECA/PE/V
program officer by e-mail as a Word attachment, within one week of the
completion of the program. The Recipient shall use members of the
National Council for International Visitors (NCIV) whenever there is an
affiliate in the community visited, as well as others drawn from the
Recipient\'s resource files, to assist in carrying out the visitor\'s
program. However, the Recipient shall be responsible for coordinating
the visitor\'s overall program activities within and among the local
community organizations.

G. Including in each visitor\'s itinerary representative geographic
diversity and at least one small community in accordance with the IVLP
Guidelines.

H. Disbursing all program and interpreter/English Language Officer funds
for per diem, domestic transportation, educational and cultural
allowances, and authorized phone usage, in accordance with DOS
instructions, policies and regulations.

I. Maintaining an individual assignment and expenditure record on each
visitor and interpreter/English Language Officer that reflects item by
item the amount and purpose of all funds expended for each visitor and
interpreter/English Language Officer.

J. Enrolling participants in the Department of State's ASPE program and
providing health and accident insurance material to each visitor covered
by such policies. Assisting, when necessary, in resolving claims. The
insurance material shall be furnished to the Recipient by DOS.

K. Evaluation trips and out-of-town evaluation sessions for regional and
multi-regional group projects are to be planned and implemented in
conjunction with and only after approval has been obtained from
ECA/PE/V. Per diem calculations are to be based on a one-night stay for
destinations east of the Mississippi and two nights for cities west of
it.

L. Preparing a proposal for each group project, which shall include
staff travel, consultant fees and honoraria and other program-related
expenses. Proposals shall be submitted to ECA/PE/V for approval by the
due dates established by ECA/PE/V. Proposals should present the goals,
objectives and program plans for the project; proposed costs should be
submitted following the format provided by DOS. A maximum of one working
luncheon/dinner may be authorized for a project unless extenuating
circumstances exist, in which case written approval must be obtained
from ECA/PE/V. Upon receiving approval from the Office of International
Visitors, the Recipient may incur expenses for group projects up to the
amount authorized in Appendix I (*of the Cooperative Agreement*).

M. Planning IVL programs according to approved DOS schedule and in
accordance with IVLP Guidelines.

N. Obtaining DOS program officers\' approval for substantive program
related publications sent to outside agencies (local sponsors, posts,
recipients, etc.), including biographical data of each participant.

O. Submitting copies of all sponsor reports, letters and other materials
received by the Recipient to the appropriate DOS program officer.

P. Providing ECA with **[Monthly Statistical Reports]{.underline}**: Due
by the 10^th^ of each month. These reports should indicate by project
type and title (for group projects) the number of visitors for whom
programs were prepared and the number of Interpreters and English
Language Officers assigned. The report should include the following
project categories: multi-regional, regional, sub-regional, single
country, individuals traveling together, individual, voluntary group,
and voluntary individual. The original hard copy of the reports should
be sent to ECA/PE/V/C -- Patricia Johnson, who is responsible for
cooperative agreement administration. The report should also be sent via
email to JohnsonPA@state.gov.

Q. Providing ECA with **[CIV/Community Utilization
Report]{.underline}**: Due by the 10^th^ of each month. The report is to
be formatted in accordance with ECA/PE/V's CIV Utilization
software/model document, provided to national program agencies. The
report should be sent by e-mail to ECA/PE/V/C/P-CossaML@state.gov. One
original hard copy of the report should be sent to ECA/PE/V/C/P --
Carmen Marrero.

R. Assuring that the Recipient\'s staff pays the first \$7.50 of the
working meal cost(s). A maximum of one working meal may be authorized
per project unless extenuating circumstances exist, in which case prior
approval must be obtained from ECA/PE/V.

S. Complying with all applicable tax treaties and federal, state and
local laws on tax withholding and reporting for all foreign participants
funded under this Agreement.

T. Because of the increasing \"electronic dialogue\", and information
exchange between the IVLP program partners, it is critical that each
actively work to ensure that their information systems are protected
from computer viruses. Recipient should address its organization\'s
plans to minimize exposure to computer viruses, identify the software
protection it uses, the frequency of its normal updates, and outline
contingency plans should its computer system become infected with
harmful computer virus.

***DOS grantees are also responsible for informing their sub-grantees of
these requirements as well.***

***The inability to process information in accordance with federal
requirements could result in a requirement to return funds that have not
been accounted for properly.***

U.  For all group projects, a tent card is to be provided for each
    visitor at the program opening session.