## UNITED STATES DEPARTMENT OF AGRICULTURE

**AGRICULTURAL RESEARCH SERVICE**

**Southern Regional Research Center**

**New Orleans, LA**

### 

### INDEX

**[Section]{.underline} [Function]{.underline}** **[Page
No]{.underline}.**

Background\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
6

1\. Scope of Work
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7

1.1 Responsibility
......................................................... 7

1.1.2 Replacement parts
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8

1.1.3
Uniforms...............................................................\...
8

1.1.4 Compliance.
............................................................. 8

1.2 General
Information...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
9

2 Work Management
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11

2.1 Routine Work
\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
11

2.1.1 Preventive Maintenance
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12

2.1.2 Additional Work
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12

2.2 Work Priorities
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12

2.2.1 Priority 1 Work
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12

2.2.2 Priority 2 Work
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12

2.2.3 Priority 3 Work
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12

2.2.4 Alterations and Changes
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13

2.3 Transition of Contract
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13

2.4 General Management Duties\...\...\...\...
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**[Section]{.underline} [Function]{.underline}** **[Page
No]{.underline}.**

2.5 Quality Control Work
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15

3\. Administrative Services
............................................. 16

3.1 Stockroom Operations
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3.1.1 Stockroom Work
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16

3.1.2 Available Government Property, Materials and Services\.... 17

3.2 Duplication and Publication Services
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3.2.1 Duplication and Publication Work
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3.3 Security
Operations......\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
19

3.3.1 Security Related Work
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19

3.4 Public Relations
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21

3.4.1 Public Inquiry Work
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21

3.4.2 Technical Meetings, Tours, Seminars and Conferences\.... 22

3.4.3 Foreign Visitors
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23

3.4.4 Industrial Development/Speaker File Support
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3.5 Mail and Messenger Support Work
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3.5.1 Mail Services
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25

3.5.2 Messenger Services
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25

3.6 Inventory, Property, and Disposal ............................... 26

4 Safety
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28

4.1 Smoke/ Fire Service Maintenance and Detection\...\...\...\...\... 28

5 Information Technology (IT) Support
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**[Section]{.underline} [Function]{.underline} [Page No]{.underline}.**

5.1 IT Services\...\...\...
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31

5.1.1 IT Equipment Requirements
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5.1.2 Software Requirements
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31

5.1.2.1 Software Support Work
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32

5.1.3 LAN Requirements
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32

5.1.3.1 LAN Support Work
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32

5.1.4 IT Support Services
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33

5.1.5 Electronic
Support\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
34

5.1.6 Satellite dish and equipment
...................................... 34

6 Utilities Services
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35

6.1 Electrical Services
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35

6.1.1 Elevator Services and Maintenance ..............................
36

6.1.2 Metal Fabrication
...................................................... 37

6.2 Plumbing and Pipefitting Services
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6.2.1 Deionization Water System ........................................
38

6.2.2 Fire Hydrants
.......................................................... 38

6.3 Heating, Ventilation, Air Conditioning (HVAC) and

Refrigeration \...\...\....
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38

6.3.1 HVAC Work
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39

6.3.2 Logs and Records
.................................................... 41

6.3.3 Fume Hood 41

6.4 Energy Management Systems \...\...\...
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**[Section]{.underline}** **[Function]{.underline}** **[Page
No]{.underline}.**

6.4.1 Energy Management Systems Work
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7 Facilities Services
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44

7.1 Maintenance and Repair Services
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7.1.1 Trash Removal
......................................................... 44

7.2 Housekeeping
Services\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
45

7.2.1 Housekeeping Work
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45

7.3 Grounds Maintenance
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47

7.3.1 Ground Maintenance Work
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7.4 Automotive and Farm Vehicle Services
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7.4.1 Vehicle Repair
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49

7.5 Carpentry Services
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50

7.6 Painting Services
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50

7.6.1 Painting Work
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50

8 Greenhouse and Plot Services
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8.1 Greenhouse Requirements
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8.1.2 Sterilization Work
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52

8.1.3 Potting and Seeding Work
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8.1.4 Watering and Treatment Work
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8.1.5 Tagging and Harvesting Work
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8.1.6 Assembly/Disassembly Work
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8.1.7 Plot Requirements
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54

### LIST OF APPENDICES

**[Appendix No.]{.underline}** **[Item]{.underline}**

1 Glossary

2 List of Required Reports

3 Map/Location of Government Facilities Listings

4 Historical Pricing Data

5 Subcontracted

Government Work

6 Facilities Inventory

7 List of Equipment for PM

8 Government Furnished Property/Equipment

9 Automotive Equipment List

9 (A) Monthly Vehicle Checklist

9 (B) Annual Vehicle Checklist

10 Energy Conservation Policy

11 Visitor Policy

**Background**

The United States Department of Agriculture (USDA), Agriculture Research
Service (ARS), Southern Regional Research Center (SRRC), herein after
referred to as the Center is comprised of two research installations.
The Southern Regional Research Center is located at 1100 Robert E. Lee
Blvd., New Orleans, Louisiana, and the Sugar Cane Research Center (SRU)
located approximately 60 miles from SRRC in Houma, Louisiana,

The Centers are agricultural research centers authorized by Congress in
1938 "\...to conduct research into and to develop new scientific
chemical and technical uses and new and extended markets and outlets for
farm commodities and products and by-products thereof."

The complex at Robert E. Lee Blvd. consists of 24 buildings and a
complete utilities system, sophisticated environmental controls, and a
variety of specialized laboratories and rooms, all located on
approximately 33 acres. The complex presently contains approximately
400,000 square feet of floor space. Basic utilities are purchased from
public utility companies.

The Sugarcane Research Unit (SRU) at Houma consists of two sites
approximately six miles apart and has 40 buildings, 21 of which are
greenhouses.

Government scientists with the aid of research technicians and
assistants conduct research at SRRC. The support of this research
requires a large number of laboratories, many of which are furnished
with extremely complex and expensive test equipment requiring closely
controlled environments to function properly. Historically the
responsiveness and skill by Contractor employees to repair and restore
operation and control of the facilities is critical for the protection
of the integrity of the research programs being conducted at the Center.

**1 SCOPE OF WORK**

> The Contractor shall provide all labor, supervision, tools, equipment,
> spare parts, materials, and work uniforms**,** except those furnished
> by the Government, for the operation and maintenance, facilities
> operations, management and administrative support services to SRRC and
> IT support for SRU. The performance work statement (PWS) specifies the
> services required to provide the full range of operational and
> maintenance support to the Center twenty-four hours a day seven days a
> week. (24/7).

1.  **Responsibility**

The PWS is divided into various categories for convenience only and all
requirements have equal weight and significance throughout. The contract
is to be read as a whole document.

Facilities operations and maintenance functions shall include the areas
of work management, preventive maintenance, building maintenance, shop
services, alteration and repair, ground maintenance, heating,
ventilation, air conditioning, refrigeration, electrical, housekeeping,
information technology and administrative services.

> The Contractor shall perform all work described in this performance
> work statement in accordance with all applicable USA and Louisiana
> State laws, regulations, codes, technical manual specifications,
> manufacturer's guidelines, and USDA and ARS directives unless
> otherwise specified or directed. The Contractor shall perform all
> related services necessary to carry out the provisions of this
> contract, including quality control, financial control, maintenance of
> accurate, updated, and complete records**,** and files and libraries
> of documents including Appendix 6. The Contractor shall prepare and
> submit required reports, compile historical data, perform
> administrative work, and submit any necessary information as requested
> or specified. The Contractor may be requested to generate and provide
> a specific report or a portion of a report with a turn around time of
> as little as four hours.
>
> The Contractor will provide assistance to other contractors on site
> whether they are working for them directly or for the Government. This
> type of assistance normally would be in the locating of various
> utility lines, valves, piping, switches, relocating equipment or
> components, moving equipment or components, shutting down or turning
> on of various equipment, utilities, valves, and switches. Depending on
> the complexity, on average this would take about one hour total per
> any one task*.* Such functions are in direct support of the research
> mission of the Center. In the event the Contractor is unable to
> fulfill any required time requirements, the Contractor will notify the
> Government in writing within 24 hours as to the reason why.

Title to all durable parts and construction material purchased by the
Contractor in performance of this contract shall be vested in the USDA,
SRRC located at 1100 Robert E. Lee Blvd., New Orleans, LA, occurring at
the point of delivery to the Contractor.

**1.1.2 Replacement Parts**

> The Contractor will be responsible for the first \$1,000 of repair and
> replacement parts for all types of routine work per work order. Note:
> Unless negligence occurs on the part of the contractor, the Government
> will replace all "Government provided" equipment as needed.

**1.1.3** **Uniforms and Safety Equipment**

The Contractor shall furnish uniforms and personal safety equipment for
its employees in performance of this contract. Safety equipment includes
shoes or boots, eyewear, respirators, and gloves. The Contractor shall,
prior to contract performance, submit to the Administrative Contracting
Officer (ACO) documentation that shows the type and color of proposed
uniforms. The uniforms shall be approved by the ACO and the Contractor
shall ensure that all employees are in proper attire within 30 days of
contract start date. The follow are suggestions to types of uniforms:

Maintenance:

> Shirt, long or short sleeve button down type with no less than one
> breast pocket, may be solid in color or fine pin stripe; trousers
> shall be solid in color to enhance the shirt.
>
> Janitorial:
>
> Male janitors may be attired same as maintenance employees, female
> janitors may utilize a smock.
>
> Administrative and Management: (Includes IT)
>
> Shirt, long or short sleeve, Polo, skirt or dress. May be solid in
> color or fine pin stripe. Skirts and trousers color will enhance
> shirt. Vest or Blazers shall be solid in color with the ARS insignia
> in contrasting color.
>
> All uniforms shall have a permanent name patch / embroidery with the
> employee's first name on the right breast and company logo on the left
> breast. Uniforms shall be consistent throughout the staff. Uniforms
> will be clean, presentable and in good repair upon start of shift.

4.  **Compliance**

> **(A)** The contractor shall be solely liable for acts of errors and
> omission in regard to compliance with Federal, state, and local
> environmental statues, regulations and applicable guidelines which
> lead to fines, penalties, or prices associated with enforcement
> actions, removal actions, corrective actions, or remedial actions.
>
> **(B)** The contractor shall assume full liability for the release of
> any hazardous substance to air, soil, or water resulting from its own
> or its subcontractor's actions. The contractor shall be responsible
> for the prices associated with the cleanup of any such release. In the
> event the contractor is removed from the duties at the facility, the
> contractor shall also be responsible for latent defect caused while
> performing work while on property.
>
> **(C)** The Government retains the right to initiate and complete
> cleanup actions for which the contractor shall reimburse the
> Government for prices associated with cleanup and disposal.

**1.2 General Information**

The on-site Government personnel observe the listed dates as holidays:

> New Year' Day January 1
>
> Martin Luther King, Jr.'s Birthday 3rd Monday of January
>
> President's Day 3rd Monday of February
>
> Memorial Day Last Monday of May
>
> Independence Day July 4th
>
> Labor Day 1st Monday of September
>
> Columbus Day 2nd Monday of October
>
> Veterans' Day 2nd Monday of November
>
> Thanksgiving Day 4th Thursday of November
>
> Christmas Day 25th of December
>
> Mardi Gras Tuesday prior to Lent/Ash
>
> Wednesday

Any other day designated by

Federal statute, executive order,

> or Presidential proclamation. As required

When any holiday falls on a Saturday, the preceding Friday is observed.
When any holiday falls on a Sunday, the following Monday is observed.
Observance of such days by Government personnel shall not by itself be
cause for an additional period of performance, or entitlement of
compensation except as set forth within the contract.

The Government reserves the right to close the facilities due to weather
conditions, safety, health, or medical emergencies as necessary.
Contractor personnel may be required to remain on duty to maintain the
facility in the event of such adverse weather conditions or emergencies.
Services are

required 24 hours per day, 365 (or 366) days per year, on an
uninterrupted basis, including all National and religious holidays.

> Note: Unless otherwise noted, regular hours of work at SRRC are from
> 7:30am to 4:00pm.
>
> Two weeks advance written notice is required for any planned absence
> of key personnel from the project exceeding ten consecutive workdays.
> An absence exceeding a two-week period requires the appointment of a
> suitable fulltime replacement with the concurrence of the Government.

**2. WORK MANAGEMENT**

> The Contractor will provide a paperless automated work management
> system for the submission, approval, and tracking of all work requests
> and preventive maintenance. System will track quality control,
> estimates, material, labor, equipment, scheduling and priorities.
> Completed work orders shall be visible electronically via the LAN with
> all required data. Access to the Contractor's work management system
> will be available to the Government at anytime during normal duty
> hours through the Centers' LAN system. The current file format
> utilized is generated by MP2.

**2.1 Routine Work**

> Routine Work is defined as recurring services that are scheduled
> frequently or repetitively throughout the term of the contract and
> should be accomplished without further input from the Government. No
> work that substantially alters, modifies, or otherwise changes
> buildings, structures, or equipment is considered routine work.
> Routine work/recurring services require planning, scheduling, and
> frequent quality control monitoring by the Contractor. Work that is
> considered routine but requires the Government to procure material
> shall be treated as routine work. The price for routine work shall
> include all labor, overtime, supplies, materials, equipment and
> subcontracts deemed necessary to perform the requirements of the PWS,
> including alterations, renovations, repair and maintenance. This
> includes work required due to updated technology and changes in
> research needs. Examples of routine work include maintenance of
> facilities research support equipment (e.g. facilities electrical,
> plumbing, building automation, communications, HVAC/R equipment and
> systems maintenance, grounds and grounds equipment maintenance,
> vehicles maintenance, PM work , and administrative support, etc.)

**2.1.1 Preventive Maintenance**

> The Contractor shall perform preventive maintenance (PM) of buildings
> and structures, plants, tools, and equipment. The contractor shall
> develop and maintain a PM plan and schedule that will include a
> listing of items and components to be maintained along with
> inspection, maintenance and shutdown schedules. The schedules will
> remain constant except for additions, deletions and updates.
> Contractor will notify the Government within ten days of any changes
> to the PM schedule or listing. Government approval is required for
> additions and deletions. All updates shall be accomplished within 30
> days of that approval. Historical data indicating average quantities
> of PM is shown in Attachment 1, Appendix 7.

The PM plan shall be developed in accordance with the following order of
precedence:

> \(1\) Manufacturers' recommendations and standards
>
> \(2\) National and State of Louisiana codes
>
> \(3\) Industry standards
>
> \(4\) Good Laboratory Practices
>
> The Contractor shall maintain PM records that include scheduled and
> completed dates, work performed, noted observations, craftsman and
> time expended. This information shall be available to the Government
> via the Center's LAN. The records shall include scheduled and
> accomplished dates, equipment ID, equipment description and craftsman
> notes. The Contractor shall submit weekly a report of planned PM's for
> the following week. A deficiency report shall be submitted weekly of
> PM's not completed as scheduled, along with the reason why and a
> schedule of when they will be completed.

**2.1.2 Additional Work**

> Additional work is defined as work that is not part of the routine
> operations and maintenance support for the Center, but is within the
> scope of the contract. Proposals shall be completed within ten
> workdays of work request submission by the requestor. The proposal
> shall include a verification of the completion date with the customer,
> a start date, and a breakdown of price that includes type of labor and
> hours, material and subcontract price. Additional work shall not
> interfere with routine work.

**2.2 Work Priorities**

> Work will be prioritized using the following guidelines. The ACO may
> change work order priority at anytime.

**2.2.1 Priority 1**

Priority 1 work requires immediate action essential for the protection
of critical equipment, facilities, environmental conditions, health,
safety or security. Immediate corrective action shall be taken and will
be pursued on a continuous basis until permanent repairs are completed
or otherwise directed by the ACO.

**2.2.2 Priority 2**

Priority 2 work shall be accomplished by the first available craftsman.
Personnel shall not be diverted from scheduled work. Work shall start
within one workday, and be completed within five working days, unless
otherwise directed by the ACO.

**2.2.3 Priority 3**

Priority 3 work shall be accomplished in the most economical and
efficient manner on a \"first come, first served" basis. At a minimum,
work on 50 percent of these requests shall be completed within one
working day of receipt. The remainder shall be completed within five
working days, unless otherwise directed or authorized by the ACO.

**2.2.4 Alterations and Changes.**

> The customer may make minor alterations and changes to approved
> additional work requests as long as it does not change the scope of
> the original work request. Additional requirements will require
> another work request to be submitted. The ACO has final determination
> whether the change is within the original scope.

**2.3 Transition of Contract Performance**

> The Contractor shall assist the Government in the transition of
> contract performance within 30 days of the start of the contract.
>
> Examples of transition work include:

-   inventory of storeroom

-   site and facilities inspections

-   records passed on from previous contractor

-   Government furnished property inventory

-   security inventory

**2.4** **General Work Management Duties**

The Contractor shall:

> **(A)** maintain a point of contact on-site for receipt of work
> requests.
>
> **(B)** review work request for completeness, understanding and
> clarity. Vague and incomplete work requests shall be returned to the
> customer for clarification.
>
> **(C)** provide \"marked up\" drawings quarterly to the Quality
> Assurance Specialist (QAS) of any mechanical, electrical or structural
> changes or alteration done by the contractor of it sub-contractors.
>
> **(D)** develop and submit weekly to the ACO and QAS a schedule to
> include routine and additional work by assigned priority and identify
> those that have an impact on the Center or customers such as
> utilities, closing of areas, equipment, or safety.
>
> **(E)** notify ACO, QAS, and affected personnel within 24 hours of any
> planned interruption of utilities, services or closures.
>
> **(F)** submit a Backlog Report weekly to ACO and QAS on all work not
> completed.
>
> **(G)** submit a schedule of planned work daily to the ACO and QAS by
> 9:00 am. Schedule shall contain work order number, craftsman assigned,
> location and a brief description of the work.

**(H)** ensure that work to be redone is not assigned and treated as
"new" work.

> **(I)** inform initiator when their work order is completed, have
> customer sign off and indicate if they are satisfied or dissatisfied.

**(J)** raise and lower flags as when required, maintain a flag
inventory to ensure that at least one new replacement flag is available
at all times and that National Ensigns that are worn or tattered are
disposed of in accordance with USC; Title 36; Section 10 or given to a
local scouting or military affiliation for proper disposal.

> **(K)** prior to May 15^th^ of each year inventory the Center's
> hurricane supplies, conduct a review of the Center's hurricane plan,
> propose changes if necessary, and conduct an inspection of SRRC to
> ensure it is ready for the hurricane season. As needed, plot active
> storms identified by NOAA and coordinate meetings with the ACO, QAS,
> General Engineer and Administrative Officer (AO) of any storms that
> enter the Gulf of Mexico.
>
> **(L)** submit malfunction report on major equipment or systems
> failure verbally to the ACO and QAS within 30 minutes and in writing
> within 24 hours after repairs are completed; classification of reports
> shall be maintained in a consistent orderly manner for ease of
> monitoring,
>
> **(M)** immediately notify the Center in a broadcast manner of any
> unplanned closures or loss of utilities/facilities, after obtaining
> government approval.
>
> **(N)** maintain a warranty log and file to include description of
> equipment, its location, warranty clauses, date installed and
> expiration date for all equipment installed by facility contractor or
> subcontractor. Conduct warranty inspections and investigations to
> verify any issue under warranty. Brief the ACO or designated
> representative on warranty coverage for equipment. Notify the ACO or
> designated representative to obtain warranty servicing assistance if
> necessary.

**2.5** **Quality Control Work**

The Contractor shall develop, maintain and provide a Quality Control
(QC) plan and program that:

(A) ensures the requirements of the contract are provided as specified
    and provides a record of performance that can be inspected by the
    Government.

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(A) Includes a quality control inspection system covering all required
    contract services, a method of identifying deficiencies in the
    quality of services performed, and corrective actions taken to
    prevent performance from becoming unsatisfactory. An adapted
    commercial system such as ISO 9000 series is an example if all work
    are addressed.

> **(C)** maintains a record of all QC inspections, results and any
> corrective actions taken.
>
> **(D)** utilizes the work management system for the entry of all QC
> inspection reports.
>
> **(E)** includes a quarterly random, five question minimum survey of
> twenty-five percent of customers
>
> **(F)** includes an eight question minimum customer satisfaction
> questionnaire. Ten percent of all work orders will be sampled with
> results available to the Government on the LAN. The Government may
> request a higher sampling rate if it perceives a problem.

3.  **ADMINISTRATIVE SERVICES**

The Contractor performs administrative services to support requirements
for researchers and maintain accountability and price control. Storeroom
items are commonly used in substantial quantities and savings from
volume orders exceed storage prices.

**3.1 Storeroom Operations**

The Contractor shall operate and maintain the SRRC storeroom eight hours
daily continuously from 7:30 am - 3:30 pm. The storeroom issues
administrative and scientific parts, supplies and materials. The
Contractor will track and notify customers within one hour of receipt of
any items addressed to them.

**3.1.1 Storeroom Work .**

The Contractor shall:

(A) unpack and store materials, supplies, and equipment upon proper
    receipt of items. Distribute shipping documentation (including
    acceptance verification and date) to customer and update storeroom
    records within 3 days of receipt.

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(A) refrigerate perishable items immediately; notify recipient
    telephonically and by email within one hour of receipt.

(B) order, receive and store dry ice in the five storage containers
    located at the Center and ensure dry ice is distributed and balanced
    evenly in all containers.

(C) operate, maintain and keep current a computerized inventory system
    that labels and assigns stock numbers to items, this includes a
    continuous process of validating issue and ordering quantities for
    material and supplies.

(D) evaluate inventory composition (Items and quantities) and make
    recommendations to the ACO for changes based upon usage, demand,
    obsolescence, or ordering quantities. ACO will advise Storeroom
    Committee.

(E) receive and maintain all standard and government issued forms
    required by the Center.

(F) establish item re-order points (use current unit of issue and
    ordering quantities) and submit order requests weekly to the
    acquisition office.

(G) publish catalog of storeroom items electronically and have a printed
    catalog available for use in storeroom.

(H) ensure loss prevention measures are used to avoid loss and damage.

(I) pack, crate, and weigh outgoing shipments (Material or equipment).
    Coordinate shipment arrangements with SRRC customer (Customer
    provides any necessary RMA -- Return Material Authorization).

(J) conduct a full inventory of storeroom annually and a random
    inventory of 20 percent of items 6 months later.

> **(L)** assist customers within five minutes of arrival in storeroom.
>
> **(M)** operate and maintain an in house electronic order system for
> the storeroom where customers may use a shopping cart method to order
> supplies for pickup.
>
> **(N)** operate, maintain and keep current the Chemical Tracking
> System (CTS). Perform inventory annually.
>
> **(O)** receive /ship and unload/load items at courtyard gate for
> security reasons; this may be required on the average three time a
> day.
>
> **(P)** coordinate receipt, storage, return, and inventory of gas
> cylinders from customers and external vendors, gas cylinder turnover
> averages eight per week.

**3.1.2 Available Government Property, Materials and Services**

The initial source of supply shall be Government owned parts, supplies
and materials on hand. The Contractor is responsible for any government
property in their possession or that they are responsible for
maintaining security over. The contractor shall be responsible for full
replacement price of any government property that is damaged or stolen
due to their neglect while under their control. The Government incurs
all expenses for repair or replacement of government property due to
normal wear and tear.

**3.2 Duplication and Publication Services**

The Contractor shall maintain and operate the centralized copying and
duplicating center, the convenience copiers and general use areas. This
includes providing copier paper, toner and ink cartridges, binding
material, forms, equipment training, formatting, and supporting data
entry. The Contractor shall ensure its personnel are familiar with the
use, care and operation of equipment.

**3.2.1 Duplication and Publication Work**

The Contractor shall:

(A) provide duplication services at the centralized duplication center.

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(A) provide maintenance at the eight general user convenience copier
    locations.

(B) check operation, clean, add paper toner or ink to copiers as
    required, prior to 8:30 am, and maintain a daily log of each copier
    serviced.

(C) respond to calls for assistance at convenience copiers within 15
    minutes, maintain log of all calls, record problem and solution.

(D) provide and maintain paper, toner, motor, belts, and paper cutter
    blades sufficient to support Center operations in an uninterrupted
    manner. Approximately 240 cases of various type paper are used per
    year.

(E) provide duplicating, coping and binding support. The normal workload
    is 35 jobs per month averaging 100 pages per job.

(F) maintain production standards of 30 minutes for documents 1-10 pages
    in length, 2 hours for 11-50 pages, 3 hours for 50-125 pages, 5
    hours for 125-250 pages and 24 hours for documents over 250 pages.

(G) complete all work within the time frame designated by the customer.
    Work marked "Urgent" requires ACO approval.

(H) maintain a log of duplicating, coping and binding jobs indicating
    customer, Group (MU), date submitted, type of job, number of copies
    requested and completion date.

(I) transmit and receive facsimile messages and assist in transmission
    if necessary. Notify facsimile recipients of messages or leave voice
    mail notice immediately.

(J) provide typing, formatting, and data entry support (Average weekly
    production is 52,900 lines) which includes composition and
    production of the Center's weekly newsletter, written reports,
    memos, statistical layout forms, and manuscripts.

(K) ensure documents adhere to the Government Printing Office Style
    Manual and USDA Correspondence Manual(s).

(L) maintain record of word processing activities on the LAN.

    **3.3 Security Operations**

    The Contractor shall perform the following services that include
    assisting Center visitors, key issuance, key control, key entry
    cards, security control, and physical security (Walking patrols,
    maintaining surveillance system-CCTV, card access, card issuance,
    fire alarms, intrusions alarms, vehicle registration, making of
    government I.D. badges, etc), and receipt of deliveries and
    packages. Perform regular audits of all security systems and
    generate usage reports annually.

    **3.3.1 Security Related Work .**

    The Contractor shall:

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(A) perform these services on a wide range of security parameters to
    include shed storage, restricted fields, greenhouses, agricultural
    structures, laboratories, and multistory buildings.

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(A) ensure all Contractor personnel prominently display a building
    access badge at all times between the waist and neck when on Center
    premises.

(B) ensure all personnel are familiar with all areas of the Center for
    security and emergency requirements.

(C) ensure all personnel are familiar with the location of fire and
    evacuation alarms and procedures to properly activate them.

(D) monitor all entry and exit building doors 24 hours per-day, 7 days
    per-week (24/7) at the times provided by the ACO.

(E) ensure designated roadway gates on Wisner Avenue, courtyard and
    compound open and close at the times provided by the ACO. All gates
    except for compound are currently automated on timer devices.

(F) permit access to the courtyard and boiler room, upon proper
    authorization, and monitor entrance and exit of personnel.

(G) maintain information and visitor assistance desk in the lobby of the
    Center's main building from 7:30 am to 5:30 pm, Monday through
    Friday, except Federal holidays.

(H) program and maintain all intrusion detection and access control
    systems. Establish and maintain a preventive maintenance program to
    ensure that building access control card readers (including battery
    back-up), exterior and automatic door operation, automatic gates
    (Vehicle and pedestrian), interior and exterior lighting systems,
    interior and exterior CCTV systems and alarm systems continue to
    operate at the proper efficiency without interruption. Monitor each
    intrusion alarm system, fire and environmental zone system 24/7.

(I) maintain the Center's Electronic Card Entry System, provide entry to
    authorized personnel during non-duty hours, and in the event of a
    system failure provide staff for security and manual operations.

(J) organize and implement a system to issue temporary passes

> and vehicle permits to contractors / sub-contractors. Ensure that
> badges and permits are issued in accordance with Homeland Security and
> facility regulations and guidelines. Badges and passes may consist of
> temporary daily and multi-day.

(K) maintain the CCTV system, and maintain recording system to enable
    review of 90 calendar days of data for investigative review.

(L) maintain the intrusion and fire alarm system, 24 hours a day, 7 days
    a week.

(M) establish and implement control and accountability for all Center
    keys and key cards, report all lost keys and key cards immediately
    to the AO for authority to duplicate, and maintain a history log.

(N) conduct no less than one roving patrol (tour) around the entire
    facility every four hours during non-duty hours to approximately 45
    check point locations; personnel shall verify security of all
    buildings doors and windows; check for good energy conservation
    practices, check for proper operation of vital equipment, various
    other systems and lighting operation; check for alarms, hazards,
    spills, floods and record any abnormal conditions. Notify
    appropriate personnel and take corrective action. Contractor shall
    submit list of proposed check points 5 days after contract award for
    government approval. *(There shall be no changes to round locations
    without ACO approval)*

(O) perform exterior light survey weekly to identify problems, report
    and correct any problems. Provide report upon request.

(P) maintain guard round check point report database file for 90 days
    accessible to the government via the LAN.

(Q) submit security incident report within one work day of incident and
    report results of the investigation in writing within five working
    days to the ACO and QAS

(R) assist Center management in facility security by submitting a list
    of all personnel violating prescribed security rules; e.g., improper
    or no parking decal, improper or not wearing of the Center access
    badge, lost or forgotten keys to the AO and ACO weekly.

(S) respond to all system alarms. Provide personnel for initial response
    to trouble, faults and emergencies 24/7. Response time for
    emergencies during normal working hours shall be immediately; during
    other times qualified personnel will be onsite within two hours to
    commence repairs unless the situation is deemed critical then
    response shall be immediate. Meet and assist emergency personnel.

    **3.4 Public Relations**

    The Contractor shall provide public relations support to the Center.
    This work vary from simple telephonic or electronic contacts to
    complex international technical seminars. The Contractor shall
    provide prompt, accurate, complete and courteous service. This work
    includes conference room scheduling, providing supporting files and
    documents, and licenses.

    **3.4.1 Public Inquiry Work .**

    The Contractor shall:

    **(A)** maintain handbooks, guides and reference materials and
    provide responses to routine inquiries and requests.

    **(B)** document the nature of all information requests to include
    the name of the requester, affiliation, type of response, and other
    relative data.

    **(C)** respond to oral requests within one hour.

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(B) respond to written requests within one working day.

    **(E)** refer non-routine inquiries to the proper ARS activity for
    reply as required.

    **3.4.2 Technical Meetings, Tours, Seminars and Conference Work**

    **Technical Meetings**

    The Contractor shall:

    **(A)** plan, coordinate, arrange and schedule technical meetings

    which average 16 per year with approximately 200 participants.

    **(B)** set up room at designated facility including audio-visual
    equipment. Verify registration materials and set-up place cards
    prior to meeting.

    **(C)** ensure provided materials, including programs, badges,

    place cards, slides, charts and visual aids conform

    to the USDA Visual Management Manual AD-791.

    **(D)** prepare technical meeting program plan.

    **(E)** provide group leaders with list of names and titles of SRRC
    participants.

    **(F)** notify ACO of printed materials required for procurement.

    **(G)** escort visiting attendees to the meeting location upon
    arrival.

    **Tours**

    The Contractor shall;

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(A) plan, coordinate, arrange, schedule and conduct tours of the Center
    that average 58 per year with approximately 1,300 participants in
    total.

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(A) prepare a 20-30 minute presentation for tours covering the SRRC
    research organization, objectives and accomplishments.

(B) demonstrate commercialized developments originated at SRRC as
    directed.

(C) arrange with research leaders at least one week in advance for

tour guides on escorted tours.

**(E)** notify the AO and DO office in advance of tour groups over 25
people; schedule times and arrange technicians for tours.

**Seminars and Conferences**

The Contractor shall;

(A) plan, coordinate, arrange and conduct seminars or poster
    presentations held at the Center; which average 50 per year with
    approximately 3,000 participants in total.

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(A) obtain approval from Director to participate in or provide support
    for seminars conducted at but not sponsored by SRRC.

(B) verify schedules to avoid conflicts.

(C) coordinate and assist in planning for unscheduled or unanticipated
    conferences.

(D) conduct a count of participants at all events by type and submit

a report to the ACO and QAS for the preceding year by January 15.

**3.4.3 Foreign Visitor Related Work**

The Contractor shall:

(A) coordinate and plan foreign personnel visits that average 52
    visitors annually to the Center.

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(A) make necessary contacts in writing or by telephone with scheduled
    foreign visitors at the request of the Government sponsor.

(B) verify with visitor's sponsor that the FBI has been informed of
    planned visitors from communist countries or other countries
    designated for monitoring by an appropriate government agency.

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(C) coordinate the obtaining of interpreters as requested, make
    arrangements for hotel reservations and transportation, coordinate
    and arrange itineraries, plan week-end activities and arrange
    lunches.

(D) compile and maintain correspondence for foreign nationals and
    provide copies of all background information and correspondence
    pertaining to foreign nationals to the USDA/ARS Human Resources
    Division located in Beltsville, MD in accordance with Directive
    121.2 dated May 8, 1984.

(E) maintain a foreign visitor log upon entry to the Center.

    **3.4.4 Industrial Development and Speaker File Support**

    **Industrial Development**

    The Contractor shall plan, schedule and arrange support as directed
    for major scientific meetings held either at SRRC or various
    locations within the United States Historically SRRC has sponsored
    or co-sponsored an average six sessions per year.

    Provide estimates for meeting prices as directed to determine
    registration fees, collect pre-registration and registration fees,
    account for funds, make payments for facilities as required, visit
    proposed conference sites not sponsored by SRRC as directed, and
    coordinate conference dates, locations and facilities upon approval
    by the Director of SRRC.

    The Contractor shall:

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(A) make all logistical arrangements to support the conferences
    including accommodations and travel arrangements for visitors.

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(A) prepare invitations to participants, prepare biographical sketches
    and maintain contact with program chairpersons and speakers.

(B) contact participants who serve as chairman by telephone and/or
    written correspondence to confirm acceptance of invitation.

(C) edit abstracts, verify information, prepare printed material, review
    galley proofs and release materials for final printing as directed.

(D) edit, compile, and format summaries, preprint booklets, and submit
    manuscripts for publication.

(E) update mailing lists and mail programs.

(F) prepare and mail thank you letters to conference participants.

    **Speaker File Support**

    The Contractor shall maintain a list of SRRC personnel who volunteer
    for

    speaker assignments outside the Center, determine requirement
    matches

    and provide contact information to the requesting activity.

    **3.5 Mail and Messenger Support Work**

#  

> The Contractor shall provide mail service Monday through Friday,
> excluding Federal holidays. Average time required for trip to post
> office is 45 minutes. Internal mail runs average about 1 to 1-1/2
> hours each. All mail shall be handled in accordance with U.S. Postal
> Regulations.

**3.5.1 Mail Service**

The Contractor shall:

**(A)** pick up and deliver mail daily at the USPS located at 501
Jefferson Davis Parkway, 70179 prior to 3:30 each work day.

**(B)** pick up, sort and deliver internal mail to all offices in the
administrative wing twice a day by approximately 10:00 am and 2:00 pm
daily.

**(C)** stamp or meter all out going mail prior to dispatch.

D.  wrap outgoing parcels and address "pouch mail".

E.  perform a semi-annual survey of mail sent and received.

    **3.5.2 Messenger Service**

    The Contractor shall:

    **(A)** provide messenger services daily from 8:00 am to 4:00pm

    which average about 2 hours daily and 200 runs per year.

    **(B)** as directed, pick up and deliver supplies and equipment
    (examples include documents, articles, paint, chemicals, GSA store
    items, film, and tickets).

    C.  maintain current routing and distribution indicators.

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(D) maintain activity log of trips.

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(D) perform semi-annually a survey of messenger runs for number of hours
    utilized and miles traveled.

**3.6 Inventory, Property, and Disposal**

> The Contractor shall:
>
> **(A)** perform duties related to the identification, reporting, and
> control of personal property. Ensure that all Government properties
> are accounted for, properly transferred, or disposed in accordance
> with the Federal Government standards and procedures. Maintain
> documentation files on nonexpendable personal property. Document the
> Personal Property Management System (PROP), inventory reconciliation,
> employee exit clearance inventories, and suspense report
> reconciliation. Document the acquisition, reallocation, and disposal
> of excess personal property. Reconcile, review, and inventory
> adjustment forms every 30 days. Identify and determine discrepancies.
> Receive and screen purchase orders (AD-838). Prepare and review
> inventory adjustment forms, including Report of Unserviceable, Lost,
> or Damaged Property (AD-112), and Report of Transfer or Other
> Disposition or Construction of Property (AD-107). Maintain various
> inventory lists and assist in performing periodic inventories as
> required.
>
> **(B)**Conduct the required periodic physical inventories with the
> Accountable Property Officers (APO). There are approximately ten APO's
> with an average size of 100 items in inventory. Inventories are
> conducted on average every 18 months. Initiate the inventory and walk
> through the services organization / laboratory with the APO or
> designee while the physical inventory is being conducted. Work with
> the APO to reconcile inventory and follow up as necessary. Work with
> APO and Property Management Officer in matters relating to acquisition
> and disposal of excess and surplus property and the reporting of lost,
> damaged or destroyed property. Visit laboratories, offices, and work
> sites to assist in determining the most economical means to meet the
> requirements and to inspect and survey excess property. Contact
> General Service Administration (GSA), APO's and other supply sources
> periodically to determine availability of excess and surplus property
> for identified facility needs. Advise requesters of excess property or
> surplus availability. Screen excess property documents received to
> determine the appropriate action to take on the disposition of excess
> / surplus property. Coordinate the removal or transfer of excess
> property using necessary means. Notify certified technicians to remove
> refrigerant from unserviceable refrigeration equipment prior to
> disposition. Provide requesters appropriate forms in matters regarding
> acquisition, disposition, and transfer of nonexpendable personal
> property. Coordinate removal of property and recycling efforts .
> Contact designated GSA or other representative to dispose of scrap
> material and make determination as to whether items have scrap value,
> should be disposed of in dumpsters, or made available for recycling.
>
> **(C)**Gather and compile data from property transactions processed
> during the month to contribute to the Area Property monthly Activity
> Report. Ensure that information is accurate and updated in the
> automated system.
>
> **(D)**Utilize the current Property Management Information System
> (PMIS) / Personal Property (PROP) database system to manage facility
> and shop inventories, suspense report purchases, National Financial
> Center (NFC) bar code assignments, motor vehicle and equipment
> acquisitions, disposal, excess, and transfers. Ensure that new
> accountable acquisitions are bar coded and entered into database.

**4. SAFETY**

The Contractor shall conduct all work in a safe manner and adhere to all
required regulations, submit incident reports of all Center incidents,
within one work day, and results of the investigative report in writing
within five working days, to the Government Safety Manager (GSM) and any
other government personnel as required. The Contractor shall operate and
maintain the Chemical Tracking System (CTS).

The Contractor shall provide comprehensive assistance to the GSM with
clerical and technical support in the administration of SRRC's safety
program. Assistance may be required in various areas; some examples are:

#### Asbestos Program

#### Accident Program 

-   Administration of Controlled Substances

-   Chemical Storage Activities

-   Safety Training Activities.

##### Noise Monitoring / Hearing Conservation Program

##### Safety Library Work 

##### Safety Equipment Support

##### Safety Advisory and Assistance

##### Hazardous Communications

**4.1. Smoke / Fire Service Maintenance and Detection**

The Contractor shall:

(A) Maintain and monitor the fire alarm smoke detection and sprinkler
    systems 24/7. Maintain, inspect, test, and certify in accordance
    with pertinent codes and guidelines. Inspection and servicing shall
    be conducted by qualified personnel certified by, federal, state or
    local authority, or by personnel / organization listed by a national
    testing laboratory for the servicing of fire alarm systems. Perform
    visual examinations of fire panels, annunciators, smoke and duct
    detectors, pull stations, bells, strobes / horns, and magnetic door
    holders. Replace zone labels if missing or out-of-date, as required,
    on panels and annunciators. Clean and wipe any accumulated dust,
    insects or varmints inside panels and annunciators. Thoroughly clean
    any accumulated corrosion. Replace corroded battery disconnect
    terminal wiring as necessary. Inspect and test batteries with and
    without load for proper output. Thoroughly clean all smoke detectors
    and duct detector chambers, screens, and terminal bases annually
    with NFPA-approved compressed air smoke detector cleaner. Inspect
    and test all fire alarm supervisor circuits, control panels, and
    annunciators for normal operation including ground fault detection
    circuit and magnetic door release. Replace all burned out bulbs as
    required. Inspect and test all manual pull stations. Replace all
    missing glass or plastic rods for pull down switches. Inspect and
    test all alarm bells and strobe / horns. Inspect and test all smoke,
    duct, and heat detectors. Adjust smoke detectors sensitivity as
    required for proper functionality. Provide inspection, testing and
    maintenance for chemical extinguishing systems by trained personnel.
    Testing of all system components in these rooms shall not cause
    discharging of agent. Contractor shall assume full liability for any
    accidental discharge of chemical caused during system testing.

(B) Perform inspection, testing, and maintenance for the facilities'
    automatic fire alarm sprinkler systems (wet and dry) and fire and
    jockey pumps. Assume the responsibility for any water damage to
    Government laboratory equipment, research, and property due to
    contractor negligence. Conduct work semi-annually and annually as
    required by Federal, local, and state regulations and guidelines and
    NFPA. Ensure that the system is operating properly at all times.

(C) Perform inspection, testing, and maintenance of the facilities'
    chemical fire

> extinguishers. Ensure that extinguishers are present and possess
> adequate charge. Comply with all pertinent codes and guidelines.
> Replace extinguishers as necessary to comply with pertinent codes.
>
> **(D)** Submit 2 weeks after award a written monthly schedule
> indicating which alarm systems, chemical fire extinguishers, and fire
> and jockey pumps will be inspected, tested, and maintained through
> each month. Indicate dates on which each system will be inspected,
> tested, and maintained.
>
> **(E)** Submit a report to the ACO as occurrence of any found
> deficiency, safety hazard, or code violation in the existing fire
> protection system, equipment, and devices. Report to the ACO of any
> sprinkler heads subject to manufacturer recall.
>
> **(F)** Accurately document each inspection, testing, and maintenance
> performed on any fire alarm detection, sprinkler system, chemical
> suppression system, and fire pump. Sign and deliver documentation to
> the ACO within 3 days of task completion.
>
> **(G)** Respond to all system alarms. Provide personnel for initial
> response to trouble, faults and emergencies 24/7. Response time for
> emergencies during normal working hours shall be immediately; during
> other times qualified personnel will be onsite within two hours to
> commence repairs unless the situation is deemed critical then response
> shall be immediate. Meet and assist emergency personnel.

**5.** **INFORMATION TECHNOLOGY SUPPORT**

The Contractor shall operate and maintain information technology
resources twenty-four (24) hours per day, seven (7) days per week and
shall be manned daily between the hours of 7:30am to 4:00pm. The
Contractor shall comply with all requirements of the Privacy Act of 1974
and the current Computer Security Act, and applicable vendor and
manufacturer warranties.

**5.1.** **IT Services**

The Contractor shall provide maintenance, repair, and training services
for all IBM and IBM-PC compatible microcomputers and peripheral
equipment located on-site at SRRC and SRU; approximately 550 computers.
Microsoft Windows 98, 2000 and XP are the predominant workstation
operating systems, with some Mac OS, Linux, Free BSD, Sun, and Silicon
Graphics operating systems installed. A list is provided in Appendix 8.

**5.1.1 IT Equipment Requirements**

The Contractor shall:

**(A)** troubleshoot and correct equipment malfunctions;

**(B)** install printers, monitors, circuit boards and chips;

**(C)** relocate IT equipment as needed;

**(D)** provide technical support and representation in acquisition,
evaluation and testing of equipment;

**(E)** maintain equipment status, maintenance and repair records;

**(F)** serve as Center representative in coordinating equipment in need
of

repair;

**(G)** maintain facility Information display system and keep current
with data provided by the Government;

**5.1.2 Software Requirements.**

The Contractor shall train SRRC personnel on both commercially packaged
and Government custom developed software. The price for training on
custom software will be at Government expense. The predominant
commercial software packages used are GroupWise, Microsoft Office
Suites, WordPerfect Office Suites, Adobe Acrobat Reader, Adobe Acrobat
Professional, and Symantec Corporate Edition Antivirus. Various
scientific based programs are used as well as graphic programs such as
Adobe Illustrator, Adobe Photoshop, and Micrografix Designer.

2.  **Software Support Work .**

    The Contractor shall

    **(A)**maintain commercial software packages to keep systems current
    and updated so that they function properly; notify government
    personnel of any necessary upgrades and recommend a course of
    action; install and maintain software; and provide support and
    training to Center staff;

    **(B)**provide system security consistent with best commercial and
    government practices or as directed by the ACO;

    **5.1.3 LAN Requirements.**

There are nine Windows 2000 servers in two separate Windows 2000 Active
Directory Domains with various software packages installed, three NT 4.0
servers (one RAS), eleven NAS servers, one Linux Web server, and two
Novel 5.1 servers with GroupWise 6.0. Backups are performed on seven of
the 25 servers. The Network has 500 nodes with 325+ users. The network
uses Cisco switches and routers with a gigabyte Ethernet fiber backbone
and is 100MB to the desktop. Two sub locations in Houma, Louisiana are
connected to the Center using frame relay WAN links with an additional
frame relay WAN link connecting the facility to the USDA LAN. Support to
Houma shall mirror that of SRRC with two visits per month at a minimum
by technical personnel for on site computer maintenance.

**5.1.3.1 LAN Support Work**

The Contractor shall:

**(A)** perform the services necessary for the efficient and effective
operation and maintenance of the SRRC LAN on a 24 hour, 7 day per week
unattended basis;

**(B)** install, configure, and maintain file servers, network operating
systems, and related items;

**(C)** respond to network malfunctions within one hour of notification;

**(D)** create batch administration scripts;

**(E)** conduct systems backup daily;

**(F)** review and analyze requests for network connectivity;

**(G)** resolve problems with LAN;

**(H)** install LAN for new users within 48 hours of notification;

**(I)** maintain Internet and WAN connections as required;

**(J)** assist in developing security and disaster recovery LAN policies

as required;

**(K)** provide assistance to ACO and QAS in development and evaluation
of

technical specifications for proposals and bids;

**5.1.4 IT Support Services.**

The Contractor shall:

(A) staff a Help Desk for computer assistance, respond to requests
    within 30 minutes; maintain an electronic log of requests, actions,
    and history that shall be accessible via the LAN;

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(A) prepare and produce annually, no later then January 15th, the SRRC
    phone book printed copy including an electronic copy accessible via
    the LAN;

(B) prepare and produce, by the 15th day of each quarter, the SRRC phone
    cards including an electronic copy accessible via the LAN;

(C) maintain the SRRC telephone voice mail system;

(D) assist with or produce custom made graphics and posters;

(E) train new employees on USDA, ARS and SRRC IT policies and
    procedures, proper use of the SRRC IT systems, its peripherals and
    basic computer operations.

(F) provide computer repair services;

(G) coordinate with ACO and QAS, specifications for procurement of IT
    items;

(H) provide video and teleconference support including set-up and

> assistance, maintenance and repair of teleconferencing equipment.

**5.1.5 Electronic Support**

The contractor shall maintain in proper operating order a wide variety
of computerized and sophisticated electronic scientific and
non-scientific equipment, which includes electro-mechanical and
mechanical research instruments and other ancillary equipment. To
accomplish this the Contractor may be required to support this effort by
designing, evaluating, specifying, modifying, troubleshooting and
repairing circuits and mechanisms to change and improve function, range,
characteristics, components, reliability or use according to the
requirements of the research mission at SRRC. The government will be
responsible for material prices over \$100. The Contractor shall ensure
communication gear (wireless radio system) is maintained, including
furnishing rechargeable batteries and antennas.

**5.1.6 Satellite dish antennas and equipment**

The Contractor shall operate and adjust satellite dish antenna and
equipment to exact coordinates and tune equipment to achieve optimum
signal clarity in order to receive satellite broadcast programs. Perform
various technical troubleshooting techniques to ensure satellite
programming is down linked and recorded. Ensure satellite program
monitors in various locations are connected and receiving a proper
signal. Monitor and control satellite dish antenna maintenance agreement
and ensure monthly checks are performed on the system to keep it
operating at peak performance. Ensure that periodic maintenance on
dishes is performed as required.

**6. UTILITIES SERVICES**

> The Contractor shall install, modify, repair, monitor and maintain all
> plumbing, safety, HVAC/R, and electrical systems, facilities, and
> distribution equipment. Services include electric, motor control
> centers, controls, lines, systems, fixtures, outlets, panel boxes,
> switchboard, power circuits, transformer vaults, switchgears, and
> other related equipment. The Contractor shall maintain facilities
> utilities and monitor lighting, essential building functions and
> critical equipment such as building and equipment environmental
> alerts, alarms, and malfunctions for facilities and specified
> equipment 24/7. Provide personnel for initial response to trouble,
> faults and emergencies 24/7. Response time for emergencies during
> normal working hours shall be immediately; during other times
> qualified personnel will be onsite within two hours to commence
> repairs unless the situation is deemed critical then response shall be
> immediate. Electric can be accessed from the main switchgear located
> behind the Service building. Incoming power is 13.8kva. Main lines
> feed underground to the Service building, North and South loops, the
> Main building, Compound, Cotton Storage building, Textile building,
> Greenhouse, portable or out buildings. Once every eight hours during
> non regular duty hours the facility environment conditioning shall be
> physically checked and twice during regular duty hours; for good
> energy conservation practices, for proper operation of vital
> equipment, lighting operation and various other systems; for alarms,
> hazards, spills, floods and record any abnormal conditions. Notify
> appropriate personnel and take corrective action.

1.  **Electrical Work .**

    The Contractor shall:

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(A) install and maintain high and low voltage electrical equipment such
    as distribution systems, motors, fans, blowers, raceways, conduit,
    generators, signal equipment, elevators, lighting-fluorescent,
    incandescent, mercury, sodium, sensors, HVAC/R controls, research
    equipment-centrifuges, freezers, fume hoods, bio-hoods, dishwashers,
    switches, disconnects, breakers, receptacles, relays, wiring, and
    related parts;

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(A) perform annual inspection and maintenance on high voltage switch
    gear and transformers, this will require a power outage to the
    facility and needs to be coordinated in advance to prevent
    disruption of research; notify the Facility Engineer and ACO 60 days
    in advance of planned date, upon approval of the date notify Center
    personnel 30, 14, 7, 3 and 1 day in advance of the actual shutdown,
    the Contractor may do the north and south loops separately, but both
    must be completed within 180 days of each other;

(B) test and troubleshoot power circuits, and correct trends to preclude
    deterioration and malfunction;

(C) measure resistance at all building locations, vaults, transformers,
    control center and switchgears, and maintain a permanent file of
    resistance values;

(D) install, maintain, modify, adjust and repair all high-voltage
    electrical equipment to include inspecting and testing substations
    and equipment and maintaining generators;

(E) secure all utility distribution lines prior to work;

(F) install, maintain, adjust, and repair all facility electrical,
    distribution, control, alarm, annunciation, energy management, power
    generating, timer operated systems and their components including:
    power circuits, controls, switches, thermostats and relays;
    connecting wires to outlets, switches, receptacles and sources;
    test*,* maintain and repair permanently installed hoists;
    installing, testing, maintaining, and repairing electric motors and
    fans; checking controls and components of motor controls and
    circuits; repairing electrical equipment and machinery;
    troubleshooting and repairing electrical controls for HVAC/R
    equipment such as: flow meters, temperature and pressure recorders,
    magnetic starters, variable speed drives, pump controls, individual
    heating unit systems, and electrical components of air conditioning
    and refrigeration equipment; maintain emergency generators,
    substations, and transformers; maintain emergency lighting, backup
    battery power system and troubleshoot scientific equipment;

(G) correct equipment malfunctions that are recognized;

(H) inspect and test substations and equipment;

(I) within 30 minutes of a malfunction verbally inform the ACO and QAS
    of the incident, a written report of the incident shall be provided
    to the ACO and QAS within 24 hours; any malfunction that causes
    disruption of service or equipment that affects Center activity is
    considered an incident;

(J) respond to failures of the system within four hours for non
    emergencies (something that does not impact the research mission)
    and immediately to emergencies.

(K) dispose of fluorescent, incandescent, mercury & sodium lighting
    -bulbs and fixtures as per Federal, State and local regulations.

**6.1.1 Elevator Service and Maintenance**

The Contractor shall:

**(A)** maintain, assess, recommend and perform repairs / renovations
and safety inspections, as needed for the facility elevators and
dumbwaiter systems in accordance with the latest edition of ANSI / AMSE
17.1 and 17.2 equipment specifications and manufacturer's instructions.
Elevators and dumbwaiters shall be certified as required.

**(B)** provide and install certificate in elevators and dumbwaiters to
indicate that safety inspections have been performed or that
documentation is current and where documentation is located.

> **(C)** provide personnel for initial response to trouble, faults and
> emergencies 24/7 and re-instate elevator services. Response time for
> emergencies during normal working hours shall be immediately; during
> other times qualified personnel will be onsite within two hours to
> commence repairs unless the situation is deemed critical then response
> shall be immediate. Meet and assist emergency personnel.

**6.1.2 Metal Fabrication**

> The Contractor shall design, fabricate, construct, alter, assemble,
> install,
>
> repair, and maintain system, laboratory, and building equipment and
> fixtures
>
> in accordance with accepted methods and techniques of the Sheet Metal
> and
>
> Air Conditioning Contractors National Association (SMACNA) and welding
>
> trade in support of facility maintenance and research requirements.
> Trade
>
> practices shall include facility "Open Flame" policy, NFPA, Federal,
> state, and
>
> local regulations. Ensure welders possess ASME Welding Certification
> as it
>
> applies to procedures. Fabrication may include boiler making, heating,
> air
>
> conditioning, and ventilation ductwork; vents and special hoods for
> laboratory
>
> equipment; equipment guards, metal table and countertops; drawers,
> shelves,
>
> doors, and storage areas. Fixtures may include such items as supports,
>
> frames, gates, research laboratory equipment and specialty items; pipe
> lines
>
> (Gas, steam, and water) and pipe supports; tanks and other equipment.
>
> Fabricate and machine equipment parts and various components that are
>
> obsolete or are "special" or custom for research and laboratory needs.

**6.2 Plumbing and Pipefitting**

The Contractor shall:

(A) install, maintain, modify, test, adjust and repair all plumbing,
    piping, distribution systems and equipment including domestic and
    inhouse water systems, sanitary and storm drain lines, compressed
    air systems, deionized water system, water softeners, acid dilution
    systems, vacuum systems, steam and condensate systems, vent and
    drain systems, lavatories, eyewash stations, emergency and domestic
    showers, faucets, automatic and manual flush units and fixtures;
    garden and lawn sprinkler systems and gas and fuel systems.

> **(B)** maintain all facility steam traps. Locate and repair failed
> traps. Survey
>
> and test approximately 100 steam trap population annually, blow out
> 50% of the traps with the remaining 50% blown out within the following
> year. Test steam traps and maintain data of the failed traps and any
> conducted maintenance. Maintain steam and condensate pipe lines and
> insulation. Replace insulation as necessary to return it to its
> original condition. Provide copy of results to ACO and QAS 15 days
> after testing is completed.

**6.2.1 Deionization Water System**

> **(A)**The Contractor shall provide and maintain the DI water at the
> required quality of no less than 1.0 mega ohm resistivity , samples
> shall be taken at the main process point in room 0019. Repair or
> replace all equipment on the Center pure water system. Maintain and
> adjust all plumbing and electrical systems associated with the
> facilities deionization system. The system shall have the minimum
> service: replace all water filters and pre-filters, replace all tank
> filters, ultraviolet lights.

**6.2.2 Fire Hydrants**

(A) Maintain facility fire hydrants. Flush and flow test existing fire
    hydrants between 1 April and 31 May. Hydrant flow testing shall be
    accomplished in accordance with NFPA STD 24, Sec. 7.3.8. Results
    shall be suitably documented and filed. Copy of flow test results
    shall be provided to the ACO upon request. Results shall be provided
    in electronic format (computer disc or e-mail) upon request.

    **6.3 Heating, Ventilation Air Conditioning (HVAC) and Refrigeration
    Work .**

    The Contractor shall ensure the Heating, Cooling, Refrigeration, Hot
    Water Services, steam and chilled water services are provided 24
    hours a day, 7 days a week, in accordance with all United States of
    America, State of Louisiana and any applicable standards. A steam
    pressure of 80 psig +/- 5 psig and a chilled water temperature of 42
    degrees F +5 or -2 degrees F leaving the service building shall be
    maintained, unless otherwise stated in writing from authorized
    Government representative. On occasion steam pressure of 120 psig
    may be required. In Administration and laboratory areas during the
    heating season in occupied areas or during normal working hours
    temperatures of no more than 72 F, +/- 3 degrees, in unoccupied
    areas or after normal working hours building temperatures of no more
    than 68 F, +/- 3 degrees and not exceed a building temperature less
    than 55 degrees F after normal hours shall be maintained. In
    Administration and laboratory areas during the cooling season in
    occupied areas or during normal working hours temperatures of no
    less than 72 F, +/- 3 degrees, in unoccupied areas or after normal
    working hours building temperatures of no less than 75 F, +/- 3
    degrees and a building temperature not to exceed temperature of 78
    degrees F after normal hours shall be maintained. Research
    laboratories may require special conditioning that will vary from
    the standard. Building humidity shall be maintained at 60 percent,
    +/- 5 percent where applicable. Any changes to these conditions
    shall be documented in writing before implementation.

    **6.3.1 HVAC and Refrigeration Work .**

    The Contractor shall:

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(A) operate, maintain, repair, overhaul, replace, and secure equipment
    providing steam, hot and chilled water, compressed air, vacuum,
    refrigeration, and ice making services;

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(A) operate three (3) 325 ton and two (2) 280 ton screw type chiller
    compressors and related equipment consistent with the requirement to
    remove no more than one chiller from service at any time. Inspect
    equipment, regulate makeup water, maintain water levels, adjust
    valves, change feed pumps, observe and record meter readings, adjust
    controls, clean tubes, and change gauges and meters;

(B) operate, install, repair, adjust, overhaul and maintain commercial
    and industrial air conditioning systems, compressors, pumps, motors,
    control systems, blowers, refrigeration monitoring system and all
    related equipment to allow for maximum operating efficiency of all
    equipment during all seasons of the year;

(C) operate the 1 automatic gas fired 200 HP boiler and one 1 100 HP
    boiler, keeping one boiler in operation and one boiler on standby;

(D) plan annual inspection, safety checks and cleaning 6 months in
    advance of actual date with the approval of the ACO, submit annual
    report on Boiler Overhaul/Boiler and Pressure Vessel Inspection 30
    days after the inspection is completed; inspections shall be
    performed between May and September and include pressure testing the
    vessel, testing all safety components for proper operation and
    documentation of the results submitted to SRRC Engineer, ACO and
    QAS;

(E) provide a water treatment program which includes chemicals and an
    application plan to support efficient operation of equipment;

(F) maintain a water treatment program to provide the most economical,
    effective and thorough protection available; monitor water
    conditions and provide treatments as necessary, perform quality
    tests of boiler water, cooling tower water, feed water, condensate
    return water and water softeners at minimum of three times a week,
    interpret test results to determine compliance with recommended
    limits and verify appropriate treatment, record results and provide
    continuous supply of treatment chemicals to maintain proper
    conditioning as per industry standards or Government requirements,
    if subcontractor services are utilized to accomplish this
    requirement testing shall be performed by the prime contractor to
    verify quality of services being provided, annual independent water
    quality testing shall be performed by a certified testing company
    with a report sent to the ACO and QAS within 15 days of testing. The
    Government before implementation shall approve limits proposed by
    the contractor.

(G) perform minor installations, repair and overhaul of boilers,
    chillers*,* cooling towers, and auxiliary equipment to include steam
    generating equipment such as replacing discs, packing valves,
    packing expansion joints, and replacement of gaskets;

(H) maintain and repair laboratory equipment such as environmental
    chambers, refrigerators, freezers, ultra-low freezers, walk-in
    units, humidifiers, dehumidifiers, centrifuges, freeze dryers,
    cooling/heating baths, incubators, shakers, and small apparatus that
    may have heating or cooling elements;

(I) maintain inventory of refrigerant on hand and refrigeration
    equipment on site, report to be submitted semi-annually to the ACO
    in compliance with EPA guidelines and requirements;

(J) operate the gas fired (with fuel oil backup) medium and low pressure
    steam generators(boilers) when specified by the Government and
    auxiliary equipment to include inspecting, regulating feed water,
    maintaining water levels, adjusting dampers, changing feed pumps,
    observing gauges and meters, adjusting controls, cleaning tubes, and
    changing meters as required;

(K) notify the ACO at least one week in advance of the need for a
    delivery of fuel oil; ensure that the fuel storage tank for the
    boilers and generator is full prior to the start of hurricane
    season; tank shall not exceed less than 25 percent capacity at any
    time,

(L) provide and maintain in the Service Building a refrigerant stock for
    the main chillers of no less than 1500 lbs. in 125 lb. cylinders,
    with refrigerant price not to exceed \$10,000.00 per fiscal year,

(M) perform annual chiller safety check of all electrical safety
    shutdowns for proper operation utilizing personnel certified by
    manufacture, identify points checked and record results for report
    to be submitted annually 30 days after inspection, inspections shall
    be performed between November and April,

(N) perform annual chiller performance test utilizing personnel
    certified by manufacturer. Tests shall be performed between June and
    August to identify any problems, report shall follow within 30 days,

(O) perform cooling tower inspection and cleaning at least annually,
    cleaning and inspection shall be performed between October and
    April, report shall follow within 30 days of inspection completion;

(P) maintain the Haloguard™ refrigerant detection system in proper
    operational condition and certify as required; perform annual
    certification / calibration of existing refrigerant monitoring
    stations as required by EPA requirements regulating cooling
    equipment utilizing Hydro-Chlorofluorocarbon (HCFC) refrigerants.

(Q) recover refrigerant on surplus air conditioning, automotive,
    refrigeration boxes, and window units prior to disposal per EPA
    guidelines. Replenish various refrigerant mixtures as required in
    accordance with the EPA requirements for universal technician
    certifications and regulations. Respond to all system alarms.

(R) Provide personnel for initial response to trouble, faults and
    emergencies 24/7. Response time for emergencies during normal
    working hours shall be immediately; during other times qualified
    personnel will be onsite within two hours to commence repairs unless
    the situation is deemed critical then response shall be immediate.

    2.  **Logs and Records**

The Contractor shall prepare and maintain monthly meter reading logs and
records necessary to manage the entire HVAC/R system, utilizing the
capabilities of the Building Automation System when applicable. The
format for the following logs shall be made available for review and
approval by the ACO or other designee and reports shall be submitted to
ACO upon request. The following logs are required:

A.  Fuel oil and gas consumption log (all meters)

B.  Electricity consumption log (all meters)

C.  Water consumption log (all meters)

D.  Chiller operation logs

E.  Boiler operation log

F.  Emergency generator log

G.  Water treatment log

H.  Temperature and humidity profiles from (BAS)

I.  Major equipment history log (secured to equipment)

**6.3.3 Fume Hood**

> Maintain and test all of the facility approximately 70 chemical fume
> hoods semi-annually for noise, proper sash operation, and the proper
> operation of permanently attached monitoring digital readout and purge
> units. Conduct repairs, maintenance, and emergency service of the
> chemical fume hoods. Maintenance of the hoods includes but is not
> limited to controls, exhaust, fan sets, bearings, belts, motors, EMS
> controls and programming, electrical connections, plumbing, ductwork,
> starters, VSDs, equipment leveling, measuring air flow, measuring
> intensity of lights, and proper operation of lights, water, gas, air,
> and vacuum outlets.
>
> Perform annual certifications as required on approximately 20 chemical
> fume hoods that are not equipped with the monitoring digital readout
> and purge units. Approximately 21 biological safety cabinets, and 4
> laminar flow cabinets.
>
> Provide copy of results to ACO and QAS 15 days after testing is
> completed.

**6.4 Energy Management System (EMS)**

The Insight Apogee EMS is a direct digital control Building Automation
System (BAS) for SRRC, which performs all automatic temperature and
energy management functions for the Center. The Contractor shall
maintain, and update an on-site computer-operated building automation
system monitoring lighting, essential building functions and critical
equipment such as building and equipment environmental alerts, alarms,
and malfunctions for facilities and specified equipment 24/7. Provide
personnel for initial response to trouble, faults and emergencies 24/7.
Response time for emergencies during normal working hours shall be
immediately; during other times qualified personnel will be onsite
within two hours to commence repairs unless the situation is deemed
critical then response shall be immediate.

**6.4.1 Energy Management System Work**

The Contractor shall;

> **(A)** maintain and repair the direct digital EMS control system and
> its approximately 50 field panels throughout the site, 7work stations,
> associated cabling and components shall also be maintained;
>
> **(B)** make recommendations consistent with mission requirements to
> implement the conservation policies of the ARS Energy Policy and
> Conservation Act as amended by the ARS Energy Policy Act of 1992.
> Ensure all Center and contractor personnel are cognizant of the
> recommendations of ARS policy with emphasis on low or no price
> actions. (SEE APPENDIX 10)
>
> **(C)** practice energy conservation in accordance with Industry
> Standards and ARS Energy Policy in accordance with applicable
> executive and congressional mandates. The contractor shall coordinate
> with and obtain approval from the Facility Engineer, ACO or designated
> Government representative prior to implementing energy conservation
> measures in order that research-mandated conditions are not altered.

**(D)** respond to failures of the system within four hours for non
emergencies (something that does not impact the research mission) and
immediately to emergencies

> **(E)** provide programming, hardware, software and or operational
> system changes upon authorized requests, such as modifying graphics,
> set-points, trend collection/reports, programming line or logic
> addition, deletion or other changes;
>
> **(F)** perform PM's as per manufacture; make recommendations as well
> as provide any necessary parts and labor to accomplish the work.
>
> **(G)** ensure that no points are in operator priority or that no
> points have been changed unless written justification has been
> submitted to the Government and approved by the Government for
> implementation.
>
> **(H)** interpret all alarm messages upon request
>
> **(I)** respond to emergency situations immediately.

**7. FACILITIES SERVICES**

The Contractor shall perform carpentry, masonry, painting, locksmith
maintenance, moving of furniture, equipment, materials, loading and
unloading of shipped or received items and repair services. The
Contractor shall remove all debris from the facility. Response time
shall be 24/7.

**7.1. Maintenance and Repair Services.**

The Contractor shall:

(A) cut, shape, erect, repair, maintain and modify wood and non-wood
    items and structures such as brick, block, stone, tile, glass block
    structures and surfaces; repair holes, chips, cracks in walls,
    roadways and sidewalks; replace bricks, stones, and glass blocks in
    buildings and sidewalks; mix mortar, cut, shape and lay bricks,
    stone and blocks; washing bricks, stones, glass blocks in buildings,
    sidewalks and roadways;

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(A) maintain, modify, adjust, and repair roofs that are built-up,
    shingle, single-ply, rolled, metal, or membrane to include
    flashings, gutters, down spouts and maintaining lightning protection
    systems;

(B) maintain, repair and replace SRRC floor and floor coverings
    including linoleum, wood, tile, carpet, concrete and other masonry
    products in accordance with accepted trade and industry standards;

(C) install, maintain, repair, rekey and adjust locks for doors,
    closets, desks and file cabinets; new locks will be furnished by the
    Government;

(D) keep all areas and structures free of mold and mildew;

**7.1.1 Trash Removal Services**

The Contractor shall:

(A) maintain a facility trash removal system; provide all service
    elements designated for the collection and proper disposal of trash
    and recyclable materials (autoclave trash, construction trash,
    recycle trash when applicable, and regular trash).

(B) ensure that the facility has an adequate number of dumpsters;

(C) maintain a pick-up and delivery schedule for removing trash from the
    premises;

(D) ensure all trash is disposed of using an EPA approved landfill in
    accordance with Federal, state, and local regulations and guidelines
    governing the removal, hauling, and disposal of waste material.

(E) monitor trash receptacles to ensure that no spilled waste is left
    behind and that no hazardous materials or any other indicated type
    materials are disposed of in these trash disposal units. The removal
    of hazardous waste shall remain as an element of the Government and
    shall not be the responsibility of the contractor.

    **7.2 Housekeeping**

    The Contractor shall perform housekeeping services for SRRC
    including operating the glassware washing facility, keeping Center
    free from trash, litter, dirt, lint, scuff marks, spots, and any
    foreign matter that might preclude an acceptable appearance. The
    Center shall be cleaned in a manner that is visibly becoming to
    employees and visitors. The Contractor shall ensure at a minimum at
    least one person is present daily during normal working hours to
    spot clean and freshen up areas in the Center.

    **7.2.1 Housekeeping Work .**

    The Contractor shall:

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(A) notify ACO and QAS in a timely manner of problems or items of
    concern beyond the contract scope that require repair or
    maintenance;

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(A) store cleaning supplies and materials properly;

(B) replace mops, cloths and sponges as appropriate;

(C) empty all trash receptacles daily throughout the facility and upon
    request including cigarette butt receptacles and trash receptacles
    located on the grounds; remove daily any boxes, cans, or other items
    identified as trash and place in dumpsters; empty and clean daily
    all sanitary napkin disposal containers; clean and treat trash
    collection containers to be free of odors or unsightly appearance.

(D) ensure the Center is free of pests, (example; rodents, vermin,
    insects)

(E) sweep and damp mop daily all non-carpeted common area floors; sweep
    twice weekly and damp mop weekly non-carpeted floors in
    laboratories, studies, offices, conference and general use rooms.

(F) vacuum daily the administrative wing corridors, the Director's
    office and foyer; vacuum all other carpeted areas weekly and as
    needed;

(G) shampoo annually all carpeted areas in the Center; remove furniture
    and equipment where practical; avoid soap or water marks;

(H) vacuum daily all entrance mats; remove soil and moisture underneath
    all mats and return to their normal location;

(I) refinish non-carpeted floors as follows:

> **Class A Floor Refinishing**: Refinish all exposed floor covering in
> the Main Building, Service Building, and Textile Building. Class A
> refinishing shall be performed as required, but minimally every 12
> months. The floor covering shall first be cleaned to remove all
> previous floor finish, dirt, and sealer down to the bare floor
> covering. The finish applied to the floor shall consist of no less
> then two coats of sealer and no less then two coats of floor finish or
> as recommended by the manufacture. The result should be a uniform,
> clean and clear appearance.
>
> **Class B Floor Refinishing**: Refinish all exposed floor covering in
> the Main Building, Service Building, and Textile Building. Class B
> refinishing shall be performed six months after Class A refinishing.
> After cleaning, the floor shall be scrubbed with a mild, non-stripping
> detergent to remove all dirt, and scuff marks without removing the
> sealer on the floor covering. The finish applied to the floor shall
> consist of two coats of floor finish. The result should be a uniform,
> clear and clean appearance.
>
> **Class C Floor Refinishing**: Refinish, clean and patch the finish on
> all corridors, stairs, elevators and cafeteria area on a weekly basis
> except during the period when Classes A or B refinishing is being done
> in that area. The finish shall be applied such that buildup in
> non-traffic areas does not occur.

(J) dust weekly, surfaces such as brass fixtures, office door panels,
    lower doorways, all display cabinets, phone booths, fire
    extinguishers and sills; dust all surfaces monthly in the Main
    building lobby and foyer that are above seven feet, including
    Venetian blinds. All other rooms, stairways, hallways and other
    common areas quarterly; ensure any papers or books are not
    disturbed;

(K) clean daily all restrooms, locker rooms and changing rooms which
    include fixtures, washbasins, showers, urinals, toilets, traps,
    floor drains, mirrors, shelves and dispensers; polish metal fixtures
    and plumbing; replenish paper towels, toilet paper, sanitary toilet
    seat covers and sanitary napkins; replenish paper supplies and
    freshen up Admin Wing rest rooms in the afternoon before 2:30 pm.

(L) clean daily all glass partitions, interior glass doors, display
    cases, directory boards, mirrors and adjacent trim with special care
    given to plastic surfaces such as Lexan™;

(M) clean and disinfect daily all polished metal surfaces of drinking
    fountain including orifices and drains;

(N) spot clean all areas daily to remove smudges, fingerprints, marks,
    streaks, spills, or tracks; paying particular attention to the Lobby
    area of the main building;

(O) clean all interior windows, blinds, and sills annually; notify room
    occupants in advance; clean sills and stone panels of spots, streaks
    and runs; maintain log of occupants who decline cleaning;

(P) clean light fixtures when bulbs are replaced; remove loose dirt,
    wash coverings, open and secure the fixtures properly;

(Q) clean, transport and deliver glassware to Center personnel in
    accordance with schedule established by customer (Normally can be
    established within one day), remove labels, markings and pipette
    plugs prior to cleaning; comply with special instructions and
    procedures for heavily soiled items; inspect glassware and advise
    customer if broken, chipped or cracked;

(R) maintain the service building, which includes cleaning supply and
    exhaust fans, toilets, wash-stands, urinals, floors, windows, and
    general work area;

(S) clean daily emergency and exercise rooms which includes picking up
    trash, cleaning fixtures, mirrors, bright metal fixtures and
    windows; mop or vacuum floors where applicable;

    **7.3 Grounds Maintenance**

    The Contractor shall maintain all grounds, road and parking
    surfaces, sidewalks, terraces, breezeways, walkways, patios, storm
    drainage systems, fencing and signs at the Center. The Government
    shall provide to the Contractor herbicides, pesticides, and
    replacement trees and bushes as needed.

    **7.3.1 Grounds Maintenance Work .**

    The Contractor shall:

    A.  maintain grounds in a manner that is appealing to Center
        employees and visitors;

    B.  mow all lawn areas in a uniform fashion of 1.5 to 3 inches in
        height while leaving no patches of uncut grass; trim and edge
        when area is mowed;

    C.  clean all sidewalks, steps and walkways of grass and debris
        after mowing;

    D.  prune bushes, hedges and plants monthly during the growing
        season;

    E.  prune all trees twice a year or as needed; normally in the
        Spring and Fall months;

    F.  provide and plant annuals and perennials approximately four
        times per year; ensure bed covering is maintained for all
        exposed parts of beds;

    G.  wash down the north-south roadway and sidewalk in front of the
        main building using high pressure water with a mild cleaner if
        needed; water pressure should not be so high as to aid premature
        wearing of concrete, this work shall be performed annually
        between March 1 and April 30 without interruption to Center
        activities.

    H.  remove weeds and grass from flowers bed; leaves from the
        grounds, parking areas and roadways; police all areas of litter
        and debris.

    I.  provide and apply grass seed and sod to maintain uniform
        appearance throughout the site;

    J.  remove excess vegetation as needed for aesthetic, construction,
        or other purposes so that grounds are not unsightly in
        appearance;

    K.  apply pesticides as necessary to maintain pest control in
        accordance with applicable regulations;

    L.  apply herbicides only on weekends; or if required daily after 6
        pm;

    M.  water all flower beds prior to 6:00am and an average of 3 to 4
        times

> a week or as needed; watering of all other areas near vehicle parking
> lots shall be completed by 6:30 am. (Flowerbeds utilize an automated
> sprinkler system)
>
> **(N)** police the grounds and empty outside trash containers;
>
> **(O)** make repairs of damage caused by storms, floods, wind, hail,
> or other natural events;

**(P)** sweep roadways and parking lots twice weekly or as required;
keep storm drains and field drains free of debris at all times;

**7.4 Automotive, Lawn, and Farm Vehicle Work .**

The Contractor shall:

**(A)** provide properly trained and licensed personnel to operate and
maintain automotive and farm vehicles; (see Appendix 10)**.**

**(B)** provide licenses and maintain currency of insurance for
operators of vehicles up to and including 15 passenger, pick-up and
transport to and from personnel and equipment within a 100 mile radius
of the Center; most activity is performed within 20 miles approximately
14 times per year. See Appendix 9 for vehicle listing.

**(C)** maintain vehicle fuel levels at a minimum of one-half tank;

**(D)** ensure the interior and exterior of all vehicles are maintained
in a clean and tidy state;

**(E)**ensure vehicles are in proper operating condition and maintained
in accordance with manufacturer's prescribed standards;

**(F)** preclude operation of vehicles with mechanical problems;

**(G)** complete monthly vehicle checklist, See Appendix 9(A)

**(H)** provide vehicle maintenance reports quarterly to the AO;

**(I)** submit the vehicle inspection (ARS-45) report to AO annually for
each vehicle maintained; See Appendix 9(B);

**(J)**maintain schedule for the use of the Center's Government vehicles

**(K)**submit monthly vehicle usage report to the AO;

**7.4.1 Vehicle / Equipment Maintenance**

The Contractor shall inspect, maintain, and clean all Government
vehicles and equipment. Conduct safety checks and road-tests to ensure
safety and proper operation. Ensure that the engine and other mechanical
components are clean to avoid undue heat stress. Perform preventive
maintenance on a scheduled basis in accordance with manufacturer's
requirements and guidelines in order to retain warranty status. Perform
associated duties in accordance with Federal, state, and local
regulations, guidelines, and permits. Dispose of all waste oil,
antifreeze, and related products in accordance with Federal, state, and
local regulations and guidelines.

Maintain and submit vehicle reports (ARS 45--Safety Inspection
Checklist, annual

mileage) and daily activities to ensure a current record of vehicle and
equipment condition and maintenance prices.

Pickup and deliver vehicles as necessary.

**7.5 Carpentry Services.**

The Contractor shall cut, shape, erect, repair, assemble and maintain
wood and non-wood items and structures which may include doors and door
frames, structural joints, staircases, awnings, shades, cabinets,
bookcases, sub-flooring, shelving, roofing, gutters, flashing, exterior
ground level walls, window frames, windows, window hardware (Locks,
hinges and closures), interior ceilings, walls, trim, trusses, beams,
rafters, masonry structures, tiling, sheet metal and trim;

**7.6 Painting**

# The Contractor shall keep the facilities in a well maintained appearance. Painting of main structures, offices, laboratories, storage buildings (Interior and exterior), and other structures in a manner so as not to show peeling, cracking, chipping, running or flaking; prepare a specific painting schedule for interior and exterior walls, floors, fire hydrants, fences, signs, ceilings, piping, overheads and structures, etc. Schedule shall include all buildings, structures and pavement markings for five years with duration for each event. Laboratories and studies are painted at customer request. Updated schedule shall be submitted annually no later than October 15^th^. to the ACO.

**7.6.1 Painting Work**

The Contractor shall:

**(A)** move equipment, furniture, and other items in the work area
prior to beginning to paint;

**(B)** remove highly sensitive and valuable laboratory equipment only
upon

approval by ACO;

**(C)** cover equipment and furniture that cannot be removed with
protective covering to prevent splatter damage;

**(D)** return items to their original arrangement or to meet occupant's

satisfaction upon completion of painting work ;

**(E)** prepare, paint and finish office and laboratory furnishing,
equipment

and construct and paint signs as required;

**(F)** observe safety and bio-security precautions at all times when
working in laboratory modules and restricted areas;

**(G)** maintain the Center's exterior and interior walls in a manner
free from runs and misses, remaining smooth and free from defects;

**(H)** maintain at an acceptable level all painted surfaces, interior
and exterior, including fire hydrants, signs, parking lots and pavement
markings.

**8. GREENHOUSE AND PLOT SERVICES**

The Contractor shall operate and maintain the greenhouse and plot
facilities located at SRRC. These facilities currently consist of two
greenhouses and approximately five field planting plots. The Contractor
shall use only techniques, chemicals, and materials approved by SRRC and
in accordance with manufacturers specifications. The ACO may direct the
use of specific materials for agricultural research purposes. The
Contractor shall comply strictly with the directions for use of such
materials and specific written research requests in the operation and
maintenance of the greenhouses and garden plots.

**8.1 Greenhouse Requirements.**

The Contractor shall operate and maintain two greenhouse facilities and
a

headhouse. One greenhouse encloses approximately a 44\'x 96\' area

consisting of four 24\'x44\' bays. The second greenhouse encloses

approximately a 44\'x 96\' area consisting of two 48\'x42\' bays. The
headhouse

consists of approximately a 124\'x 12\' area containing four walk-in

environmental growth chambers.

The Contractor shall maintain and monitor each of the four greenhouse
bays

as directed by scientists for temperature; install, setup, maintain and
monitor

supplemental heating devices when requested (Usually during extreme

weather conditions). The Contractor shall conduct potting, seeding,
watering,

particular treatment, tagging and harvesting; bench assembling,

disassembling and maintain any electronic communication capability
between

the greenhouse and main bldg.

**8.1.1 Sterilization Work .**

The Contractor shall:

**(A)** move soil to and from the sterilization bins in leak free carts;

**(B)** sterilize a minimum of 1cubic yard of soil for a minimum of 45
minutes

three times a month;

**(C)** sterilize contaminated soil and use that soil as a landfill as
directed by the ACO;

**(D)**sterilize for reuse monthly 100 potting containers with household
bleach after cleaning with water;

**(E)** cleanse all equipment with soap and water after use and
sterilize with household bleach .

**8.1.2 Potting and Seeding Work .**

The Contractor shall:

**(A)** mix soil components and mixtures and place soil mixtures a
prescribed by research specifications;

**(B)** place soil and soil mixtures in proper sized potting containers
or seed flats; planting at a rate of approximately 1,000 to 2,000 seeds
per flat; and pot at least 100 to 200 items per month as directed by
ACO;

**8.1.3 Watering and Treatment Work .**

The Contractor shall:

**(A)** water and treat all plants in the greenhouse daily;

**(B)** check and water any plant in the greenhouse daily that appears
wilted, or the top 1/3 of the soil appears dry;

**(C)** apply fertilizer, insecticide, and fungicide in accordance with
state and local regulations upon the researchers written request; and
coordinate prior to application of pesticides or fungicides in areas
where research may be jeopardized;

**(D)** maintain greenhouses free from pests at all times unless
otherwise directed by the ACO.

**8.1.4 Tagging and Harvesting Work .**

The Contractor shall:

**(A)** tag all plant parts and harvest plant tissues as directed by the
researcher's written requests, which average about four hours per week.

**8.1.5** **Assembly and Disassembly Work .**

The Contractor shall:

**(A)** disassemble benches as directed by the researcher's written
request;

**(B)** clean and sterilize the benches and adjacent greenhouse floor;
and

> **(C)** reassemble and reinstall the dried benches.

6.  **Plot Requirements**

> The Contractor shall maintain research garden plots which consists of
> approximately 5 units, each being 80'x100'. The contractor shall:

**(A)** perform plot maintenance work which include tagging, mowing,
weeding,

plowing, planting, sowing, and harvesting, as directed;

**(B)** coordinate with ACO and QAS, based upon request from cognizant
researcher; and identify unsightly plots and request maintenance
instructions monthly;

**(C)** mow and/or weed fallow plots and unsightly plots, unless
otherwise directed

**APPENDIX 1**

**GLOSSARY**

**Definitions and terms.** As used throughout this document, the
following terms will have the meaning set forth below.

A. **Acceptable Quality Level (AQL).** AQL is the level below the
standard that the Government will accept before being rejected. The
designation of an AQL does not imply, nor should it be interpreted to
mean, that the Contractor has the right to intentionally perform in a
defective manner; the Government expects the Contractor to attempt to
meet all standards at all times.

B. **Administrative Contracting Officer (ACO).** Refers to a contracting
officer who is administering contracts.

C. **Alteration.** Alteration is the work required to adjust interior
arrangements, exterior characteristics of an existing real property
facility.

d\. **Bio-security.** The procedures (including maintenance), equipment
and facilities that prevent intentional or unintentional escape of
infectious agents from the Centers or introduction of a pathogen from
outside to animals housed or plants maintained in the Centers.

E. **Bio-safety.** Procedures (including maintenance, equipment), and
facilities that prevent intentional and unintentional infection of
employees by agents used in research laboratories at the Center.

F. **Compound.** Fenced-in area surrounding the Quonset hut and other
out buildings used for chemical and waste storage areas, gasoline
storage areas, tractor and lawn/farm equipment storage areas, scrap
storage, and garage. They will be referred to as the Chemical Waste
Compound and Equipment Compound.

G. **Conduct of Contractor Employees.** Each employee is expected to
adhere to standards of competency, conduct, appearance, and integrity
that reflects credit to the employee, the Contractor, and the
Government. The Contractor is responsible for disciplinary action with
respect to their employees as necessary.

H. **Construction.** Means construction, alteration, or repair of
buildings, structures, or other real property. Construction does not
include the manufacture, production, furnishing, construction,
alteration, repair, processing, or assembling of vessels, aircraft, or
other kinds of personal property.

I. **Contract Discrepancy Report.** A written documentation of
Contractor non-conformance or lack of performance for contracted work.
This document will reflect the time the Contractor was notified of
unacceptable performance. If the Contractor fails to meet the Correction
Time, this report will reflect the deduction to be taken on the
Contractors invoice.

J. **Contractor.** Refers to both the Prime Contractor and all
Subcontractors. The Prime Contractor shall be responsible for ensuring
that its Subcontractors comply with the provisions of this contract.

K. **Contractor Furnished Property (CFP).** All property and supplies
other than Government Furnished Property (GFP), required by the
Contractor to perform the specified services of this contract.

L. **Contracting Officer (CO).** Means a person with the authority to
enter into, administer, and/or terminate contracts and make related
determinations and findings. The term includes certain authorized
representatives of the contracting officer acting within the limits of
their authority as delegated by the contracting officer. (See also ACO)

M. **Contracting Officer's Representative (COR).** A government employee
or representative designated by the Contracting Officer to oversee the
technical administration of the contract for the purpose of making
required inspections and acceptance of completed work.

N. **Critical Equipment and Facilities.** Those items of equipment and
facilities that must operate continuously to support critical missions.
Failure of the equipment or facilities in meeting the design
requirements may affect the Government mission capabilities; the health
and welfare of Government personnel; or damage Government equipment,
property, or research programs. Emergency or urgent service calls are
often required to restore the critical equipment to optimum operating
condition and to provide the output required.

O. **Davis-Bacon Work.** Determinations as to the applicability of the
Davis-Bacon Act to specific work will be made by the Government.
Davis-Bacon work exceeds \$2,000 (labor, material and overhead) for
construction, alterations or repair (including painting and decorating)
of all buildings or facilities. All work of this type will be subject to
the provisions of the Davis-Bacon wage determination. The Contractor
shall be responsible for ensuring that the minimum wages specified in
the wage determination is paid to the employee working on this type
work.

P. **Equipment Maintenance Log***.* Log of repair dates and description
of work performed on critical or vital equipment, machinery, system or
facility. Log shall be secured of specific at location and attached to
critical or vital equipment, machinery, system or facility.

Q. **Government Furnished Property (GFP).** All Government facilities,
property, and supplies provided to the Contractor to be used and/or
expended by the Contractor carrying out responsibilities set forth in
this contract (See Appendix B). Ownership of GFP remains that of the
Government at all times (unless and until consumed or expended in the
normal course of business) and all GFP must be returned or accounted for
upon completion of the contract terms as set forth in this contract.

R. **Hazardous Waste.** Materials that are toxic, poisonous, corrosive,
irritating, sensitizing, radioactive, biologically infectious,
explosive, or flammable and present a potential hazard to human health
or environment. Special handling procedures and disposal facilities are
required for their disposal in compliance with Federal, state and local
regulations.

S. **Industry Standards.** Practices, procedures, or standards that are
common within an industry or trade and which a reasonable and prudent
person knowledgeable of that industry or trade would find acceptable as
a measure of quality or acceptable procedure; and which may or may not
be defined in writing. May also be referred to as \"standard commercial
procedures\" or \"standard industry procedures.\"

T. **Intentional or Negligent Defective Performance.** Performance which
is rendered by the Contractor under circumstances where the Contractor
knows or should have known that its action or inaction would result in
defective performance. Performance which is determined by the Government
to be Intentional or Negligent Performance can be rejected by the
Government notwithstanding that it does not meet the AQL. The Contractor
must re-perform all intentional or negligent defective work.

U. **Maintenance.** Includes the recurring day-to-day, periodic,
scheduled, or unscheduled work required to preserve or restore a piece
of equipment, a system, or a real property facility to such condition
that it may be effectively utilized for its designated purpose.

U. **Maintenance.** Includes the recurring day-to-day, periodic,
scheduled, or unscheduled work required to preserve or restore a piece
of equipment, a system, or a real property facility to such condition
that it may be effectively utilized for its designated purpose.

W. **Manufacturers' Recommendations and Standards.** Procedures
recommended by the manufacturer which provides the most effective
maintenance or best use, which shall preserve warranty rights, if
available.

X. **Moving***.* In support the research mission moving of furniture,
equipment, shipping and receiving items, materials shipped/ received at
the courtyard gate, construction related material and equipment,
facility support equipment and machinery (such as refrigerators,
freezers \[conventional and low temperature\], dishwashers, fume hoods,
ice makers, incubators, ovens, water stills, water purification systems,
and walk-in coolers), shop machinery and equipment, and plant machinery
and equipment. Generally, these items are not critical and normally can
be routinely scheduled for maintenance.

Y. **Non-process Equipment.** Non-scientific equipment used throughout
the SRRC Location laboratories, support areas, and administrative areas.
This category includes, but is not limited to, facility support
equipment and machinery (such as refrigerators, freezers \[conventional
and low temperature\], dishwashers, fume hoods, ice makers, incubators,
ovens, water stills, water purification systems, and walk-in coolers),
shop machinery and equipment, and plant machinery and equipment.
Generally, these items are not critical and normally can be routinely
scheduled for maintenance.

Z. **Operational Support.** The providing of all services other than
maintenance and craft shop services in accordance with applicable
statutes, regulations, and standards as are herein prescribed; and in
such a manner that programs are allowed to function at optimum levels.
For example, operating the utility plants. In the event the options are
exercised, this support would continue during the period of performance
specified

in the solicitation.

AA. **Operator Checks and Services.** Routine inspections of and
services to plant and equipment performed by the operator as a standard
part of the operation of the plant or equipment; while similar to
preventive maintenance, it is not included in the definition of
preventive maintenance. Operator Checks and Services are documented in
the normal daily log and records maintained by the operating personnel
in the performance of their duties.

BB. **Performance Period.** The period immediately following the
phase-in period, during which the Contractor shall have full
responsibility for carrying out all of the technical requirements of
this Performance Work Statement.

CC**. Performance Requirements Summary.** Identifies key performance
indicators and acceptable quality levels (AQL) of the service to be
performed under this contract, and which will be evaluated by the
Government to assure that contract performance standards are met by the
Contractor. Identifies those requirements where performance is
quantifiable and where defective performance is not rectified within the
stated minimum correction time and results in deductions from monies
paid to the Contractor.

DD. **Phase-in Period.** A period prior to actual start date where the
Contractor shall coordinate and maintain all aspects required to perform
the effort and carry out the responsibilities and requirements of the
Performance Work Statement.

EE. **Physical Security.** Those actions taken to preserve property from
loss or damage.

FF. **Preventive Maintenance.** Scheduled checks and services including,
but not limited to, adjustments, cleaning, calibration, inspection, and
equipment servicing of buildings and installed equipment, utility
systems, and process and non-process equipment at intervals recommended
by the manufacturer or standards within the industry to ensure proper
and efficient operation with minimum breakdowns, deterioration, or other
deficiencies. Preventive maintenance shall include repairs or other
actions taken to correct deficiencies discovered during preventive
maintenance inspections.

II\. **Quality Control.** Those actions taken by the Contractor to
control the quality of services to meet the requirements of this PWS.

JJ. **Quality Control Plan.** A document in which all measures taken by
the Contractor to ensure that the quality of an end item service shall
meet the contract requirements regarding timeliness, accuracy,
appearance, completeness, consistency, and conformity to appropriate
standards and/or specifications. It includes, but is not limited to, a
written set of self-inspection checklists developed by the Contractor
which comprehensively detects variations from the contract requirements;
recording of work data; trend analysis; feedback and control systems for
correcting deficiencies; and the necessary documentation to record
findings. The Quality Control System used to implement the plan shall be
automated using current computer aided techniques that are compatible
with existing on-site Government systems.

KK. **Remedial Maintenance.** Repair of buildings and structures and
their installed equipment, utility systems, and process and non-process
equipment, in accordance with manufacturers, recommendations or
standards within the industry, to restore it to its proper operating
condition. This term may be used interchangeably with \"repair.\"

LL. **Repair.** Repair is the restoration of a piece of equipment, a
system, or a real property facility to such condition that it may be
effectively utilized for its designated purposes. Repair may be
overhaul, reprocessing, or replacement of constituent parts or materials
that have deteriorated by action of the elements or usage and have not
been corrected through maintenance. In replacing constituent parts of
utility systems, improvements can be made in the design of materials
utilized, provided that such improvement will result in lower
maintenance or operating prices over the projected life of the system
equal to or greater than the price of the improvement over replacement
in kind. The prices involved in the modernization of utility systems to
improve the production or use of utilities, within the existing plant,
shall be chargeable as a repair. Improvements shall be approved by the
**ACO** before prices are incurred.

Examples of work falling within the category of modernization repair
include:

\(1\) Replacement of corroded pipe with pipe having a higher resistance
to corrosion.

\(2\) Replacement of unreliable and obsolete equipment.

MM\. **Response.** The time required to dispatch a worker to begin work
to correct or repair an emergency condition or to meet a required time
frame.

NN. **Shall.** Denotes the imperative.

OO. **Shop Services.** Those repetitive, craftsman-type services to
satisfy the full spectrum of daily operational needs of research,
research support, and administrative programs. Includes, but is not
limited to, fabrication, alteration, and modification of prototype
devices, equipment, and instruments; removing, moving, and installing
laboratory and office furniture and equipment; fabrication of special
safety equipment; remanufacture of shafts and parts no longer
commercially available; and minor demolition and removal of abandoned
equipment.

PP. **Standard.** An acknowledged measure of comparison.

QQ. **System.** Includes all of the mechanical and electrical equipment;
supporting structures; pneumatic, electrical and mechanical types of
controls; and auxiliary equipment required to provide a specific
function or output.

RR. **Unintentional or Non-Negligent Defective Performance.** Defective
performance rendered by the Contractor which is not covered by the
definition of intentional or negligent defective performance.

SS. **Stock Level.** The normal operating quantity maintained in the
Contractor Stock to support the maintenance operation. This quantity
will be used as a guide when reordering spare parts or material. The
direct material plug number shall be used to maintain Contractor stock.

TT. **Stock Re-order Point.** The established quantity of a spare part
or material that allows for the time of purchasing and delivery of the
items to ensure a constant supply of the item.

UU. **Stock Minimum Level.** The minimum quantity of a spare part or
material maintained in stock at which a risk of running out of that item
is high. Action should be taken to purchase or expedite delivery of the
item.

VV. **Transitional Work** During the phase-in period, the Contractor
will be responsible for evaluating work in progress and schedule the
completion of work in the base period of performance.

WW. **Performance Requirements Summary (PRS).** A PRS identifying the
required services and the standards for acceptance and rejection are
included as Exhibits in their respective sections.

XX\. **Wait Queue (WQ).** The wait queue is a work management tool to
provide the Contractor with a tracking device for Routine Work and
Additional Work (time and materials) that cannot be accomplished for
various legitimate reasons within the time frames.

YY. **Water purification system.** Any system or operation of removing
impure, noxious, foreign, or unwanted matter.

ZZ. **Vital Functions (VF).** Vital functions are those considered to be
most essential for SRRC's mission to be maintained on a 24-hour a day
basis.

**APPENDIX 2**

## LIST OF REQUIRED REPORTS

###### **REPORT DUE DATE PWS SECTION SUBMIT TO** 

Work Schedule Report Daily by 12:00 PM 2.4 ACO/COR

Preventive Maintenance Schedule Every Wednesday 2.1.1 ACO/COR

Preventive Maintenance Report Every Wednesday 2.1.1 ACO/COR

Backlog Report Every Wednesday 2.4 ACO/COR

Vehicle Inspection List 15^th^ of Every Month 7.4 ACO/COR

Progress Report 15^th^ of Every Month F.3 (RFP) CO/ACO/COR

Vehicle Maintenance Report Jan 15, Apr 15, 7.4 ACO/COR

Jul 15, Oct 15

Contractor Self Evaluation Report Jan 15, Apr 15, 2.5 ACO/COR

Jul 15, Oct 15

Refrigerant Inventory / Usage Report Jan 15, Apr 15, 6.3.1 ACO/COR

Jul 15, Oct 15

Stock Room Inventory Jan 15, Jul 15 3.1.1 ACO/COR

Chiller Inspection Jan 15 6.3.1 ACO/COR

Boiler and Pressure Vessel Inspection Jan 15 6.3.1 ACO/COR

Elevator Inspection Jan 15 6.1.1 ACO/COR

Chemical Fume Hoods Jan 15 4.8 ACO/COR

Vehicle Inspection Checklist (ARS-45) Jan 15 7.4 ACO/COR

**APPENDIX 3**

[SRRC FACILITIES LISTING]{.underline}

[Building No.]{.underline} [Building Description]{.underline}
[Area]{.underline}

1\. Main Building 266,895 sq ft

2\. Textile Building 30,420 sq ft

3\. Service Building 6,975 sq ft

4\. Greenhouse 5,552 sq ft

5\. Cotton Storage Building 7,260 sq ft

6\. Chemical Storage Building 400 sq ft

7\. Paint Shop (Deleted) 820 sq ft

8\. Aquaculture (Deleted) 1,404 sq ft

9\. Radiation Building 160 sq ft

10\. Mechanic's Shop 624 sq ft

11\. Ether Building 80 sq ft

12\. Lawn Equipment Shed 546 sq ft

13\. Tractor Shed 800 sq ft

14\. Cold Storage Building (Deleted) 192 sq ft

15 Aflatoxin Building 900 sq ft

16\. Soil Sterilization Shed 288 sq ft

17\. Quonset Hut 1,200 sq ft

18 Chemical Disposal Storage Bldg. 200 sq ft

19\. Chemical Disposal Storage Bldg. 200 sq ft

20\. Morgan Building Storage 1 400 sq ft

21\. Morgan Building Storage 2 400 sq ft

22\. Morgan Building Storage 3 400 sq ft

23\. Heavy Equipment Garage 450 sq ft

24\. Gang Mower Shed 550 sq ft

25\. Morgan Building Storage 4 600 sq ft

26\. Portable Bldgs. (FST) (5)

![](media/image1.png){width="7.249305555555556in"
height="7.749305555555556in"}

![](media/image2.png){width="6.747222222222222in"
height="8.250694444444445in"}

![](media/image3.png){width="6.377083333333333in"
height="7.626388888888889in"}

![](media/image4.png){width="6.247222222222222in"
height="8.250694444444445in"}

![](media/image5.png){width="6.370833333333334in"
height="7.876388888888889in"}

![](media/image6.png){width="6.750694444444444in" height="8.625in"}

![](media/image7.png){width="5.999305555555556in"
height="5.750694444444444in"}

![](media/image8.png){width="6.753472222222222in"
height="8.443055555555556in"}

**APPENDIX 4**

**HISTORICAL PRICING DATA**

####### Fiscal Year Routine Work Additional Work Total 

2000 \$1,047,187 \$0 \$1,047,187

2001 \$2,129,076 \$299,729 \$2,428,805

2002 \$2,205,411 \$178,647 \$2,384,058

2003 \$2,340,826 \$478,348 \$2,819,174

2004 \$2,473,463 \$287,870 \$2,761,333

2005 \$1,215,222 \$0 \$1,215,222

**APPENDIX 5**

[HISTORICALLY SUBCONTRACTED WORK]{.underline}

[FUNCTION]{.underline} [CURRENT SUBCONTRACTOR]{.underline}

1\. Removal and disposal of waste Tri-Parish Disposal

2\. Elevator Maintenance Thyssen Elevators

3\. Elevator Inspection Services Thyssen Elevators

4\. Inspection of Fire Suppression System Fire Safety & Commodities

5\. Maintenance of Card Entry System Sonitrol

6\. Maintenance of CCTV Sonitrol

7\. Security and Intrusion System Sonitrol

8\. Maintenance of Fire/Detection, Alarm System Simplex

9\. Central monitoring of Fire and Security Systems Sonitrol

10.Deionized Water Service U.S. Filters

11.Mats and Mop Rentals Cintas

12\. Building Automation System (BAS) Siemens

13.Pest and Rodent Control Orkin/Reddman

14.Fire Extinguisher Inspection Fire Safety & Commodities

15.Dry Ice Carbon Dioxide Sales

16\. Maintenance of Communication Gear (radio phones) Tomba
Communications

17.Funehood Inspections ENV Service and Siemens

18.Cell Phones Cingluar

**APPENDIX 6**

**Facilities Inventory**

**See Attached Files**

**APPENDIX 7**

**List of PM EQUIPMENT**

**See Attached Files**

**APPENDIX 8**

**GOVERNMENT FURNISHED EQUIPMENT LIST**

[QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

## ROOM 1017

1 Gateway Processor, Model \# MFATXHRN NM2 E2100 1098377248

1 Gateway Monitor, Model FPD-1530 MUL5022C0015781

1 Hewlett-Packard Laserjet 4L Printer USCC043303

1 Canon P32DH Calculator 038985

1 Boston Electric Stapler 299015

## ROOM 1019/1021

1 Motorola Radio Battery Maintenance System WPLN4079AR

1 IBM Selectric III Typewriter 4953932

1 Texas Instruments Calculator TI-5045 II 307688

1 BENQ 17" Monitor, Model FP747

1 Gateway Processor 0019846037

1 GBC Personal Shredder 905 GB02876

1 Hewlett-Packard Laserjet 2100TN Printer USGR043829

1 BENQ 17" Monitor, Model FP747

1.  Gateway Processor 0023561086

## ROOM 1023

1 Viewsonic 17" Monitor AOHO13100025

1 Gateway Athlon Processor 020591060

1 Hewlett-Packard Laserjet 5P Printer AG0002685435

1 Canon P32-DH Calculator 055735

## ROOM 1025

1 BENQ 17' Monitor, Model FP747 99L5372SGA33201086TS3SGA

1 Gateway Series E Processor 098377314

1 Hewlett-Packard Officejet 710 Printer MY99D209F

1 Texas Instruments Calculator TI-532011 121770

1 Nikon 35mm Camera, Model AFN8008 2538755

1 Nikon 35mm Flash Unit (for above camera) 3112924

1 Universal Enterprises Microwave Tester, Model MW1A

1 Alphalab EMF Trifield Meter

1 Zenith Television, Model J2040W 221-64340075

2 Panasonic VCR, Model PV-9401 E95A22931

E95A22928

1 Multi-Vision Pro 16 Multiplexer Robot 100A0130000160

1 Panavision Model 6040 Time-Lapsed Video Recorder I1TC00090

## ROOM 1029

RACK 1

1 Dedicated Micros Digital Recorder (Chemical Wing) A2X030501009

1 Dedicated Micros Digital Recorder (Admin Wing) A2X030305009

1 Dedicated Micros Digital Recorder (Industrial Wing) A2X031629005

1 Pelco Inc., Matrix Control Switcher 02289-28-001993

[QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

6 EA 2000, Half Duplex Equalizing Amplifier: #9 03132-04-000521

#8 03132-04-001009

#7 03101-04-013341

#2 03125-04-000206

#1 03132-04-000615

#4 03132-04-000311

2 Pelco Inc., Matrix Switcher Connectors 00356-28-0019

RACK 2

1 Dedicated Micros Digital Recorder: (Exterior) A2X030305010

1 Dedicated Micros Digital Recorder: (IWPP) A2X030305001

1 Dedicated Micros Digital Recorder: (Doors) A2X024654001

1 Dedicated Micros Digital Recorder: (SRRC) A2X030305008

1 EA 2000, Half Duplex Equalizing Amplifier: #4-6 02273-04-007825

1 EA 2000, Half Duplex Equalizing Amplifier: #4-5

1 EA 2000, Half Duplex Equalizing Amplifier: #4-7 02274-04-004991

2 Multi-Vision Pro 16, Multiplexer Robot 100A0131000363

145003100410

SECURITY DESK #1

5 Sony 17" Black & White Monitor 1005550

1005533

1025258

1025261

1025237

SECURITY DESK #2

1 Gateway 17" Monitor POO7089972

1 ICT P-III Mini-Tower Processor

1 Keytronic Keyboard Q992012239

1 Hewlett-Packard Photosmart 1115 Printer MX2371F07D

SECURITY CABINET

1 Panasonic VCR AG0002648448

1 Nuvispec Monitor, Model NUVM98W 9606005132

1 Polaroid 600 Camera

## RECEPTIONIST AREA

1 Zoll AED Plus X02H003957

1 Merlin Express Elite JL812-09749

1 Merlin Express Elite AG0002392139

1 Hewlett-Packard Laserjet 4L Printer AG0002649735

1 Revere Television Monitor RMON 12B

1 Motorola Maxtrac Base Station 4385ZH0212

1 BENQ 17" Monitor 99L53725SGA3320

1 Keytronic Keyboard Q992012203

1 Gateway Hard Drive 0020664056

## [QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

## 

## SAFETY TECH AREA

1 Radio Shack Weather Alert 12-247B

1 MSA Passport AG0002685492

1 Sony Clearvoice Tape Recorder 157447

1 Simpson Sound Level Meter, Model 884 037306

1 Kurz Anemometer, Series 490 LVE27A81

1 Gateway Monitor, Model FPD1550 MUL5022C0015798

1 Gateway Keyboard E410540

1 ICT Hard Drive 0020566443

## CTS WORK STATION

1 Gateway 2000 Monitor 8053069

1 Gateway Hard Drive 007846654

1 Vivitron Keyboard J981459665

[EXCESS STOCK EQUIPMENT (LOCATED IN RM. 0012)]{.underline}

7 Panavision VCR, Model AG-6040P H3TA00487

L9TA00181

K9TA00059

L8TA00525

F0TA00195

L9TA00110

E6TA00432

1 ADV 1477 Black & White Quad 145992401582

3 Multi-Vision Multiplexer Robot, Model MV16P-20 145994900835

145994900841

145995102003

3 Multi-Vision Multiplexer Robot, Model MV161 611656-041

804663-032

611656-038

1 AD MicroQuad, Model AD1472 MIC 1677435

1 Pelco Amplifier 8022-8F

1 Nuvispec CCD Camera 95080191

1 Sony Camera 122432

4 HID 5" Card Reader 3201-203059

1702-82877

4701-0812

4701-0339

9 Pelco Cameras None Found

1 Radio Shack Fast Charger None Found

2 Runway Wall Support Kits None Found

4 CCTV SD-450 Cameras None Found

6 Assorted Transformers None Found

## DUPLICATING

1 Li-Laminex 12C Laminating Machine ARS 202111

1 Triumph Paper Cutter, Model \# 209834 ARS 209834

1 Velobind 323 Binding Machine AG0002238193

1 Rhin-0-Tuff Hole Puncher 108488

1 Gestetner Paper Folder 1222

[QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

1 GBC Paper Shredder, Model \# 10365 JG05529

1 Ibico Comb Binder, Model \# HB-24 021017

1.  Laminator, Model 7000

1 Panasonic Electric Stapler, Model \# AS-300N 282649

1 Texas Instruments Calculator, Model \# TI5140 132392

1 Lassco Corner Rounder 056325

1 Rapid 106 Electric Stapler 50891

1 Pentium II Processor

1 Viewsonic Monitor, Model VG150

## STOREROOM

1 ICT Mini-Tower Computer AG0002649609

1 Hewlett-Packard Laserjet 2100TN Printer USGR022883

1 Intermec Barcode Printer, Model \# 8646 8646-0002374

1 Star Receipt Printer, Model TSP600 120210900106

1 Par Processor w/Keyboard, Scanner, & Bar Code Reader

1 Gateway Processor 0021200439

1 Gateway Monitor, Model EV700

2 WYSE Mono 12" Monitors 01F19601405

01F19601409

1 Minolta Copier, Model EP4050 318269

1 Epson LQ1170 Printer 4161110547

1 Craftsman 6HP Wet/Dry Vacuum 96304V0929

1 Dell Monitor, Model \# EP4050 27222AJ083

1 Zebra Label Printer, Model LP2742P5A 47474844

4 Laserwands AG0002649685

AG0002649461

AG0002649460

AG0002649719

2 Chargers (for Laserwands) AG0002649721

AG0002649720

## RECEIVING ROOM

1.  Pentium II Processor

1 CTX Monitor, Model X-50 7A591382952

1 Howe Scale, 1000 lb. Capacity

1 Turnkey Pallet Truck, Model ML-55 23089

1 Michelli Scale, 100 lb. Capacity

1 Zebra Label Printer, Model LP2742P5A 47474844

## 

## MAILROOM

1 Neopost Mail Metering Machine, Model SM 78 08016180

1 Neopost Postal Scale, Model SE 95

1 Pelouze Postal Scale, Model 1050 AG0002685438

1 Motorpla Single Unit Charger, Model NTN4633C

[ROOM 2013 (IT MANAGERS OFFICE)]{.underline}

[QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

1 Gateway P-IV 18" LCD Computer 0028541157

[QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

1 Hewlett Packard Laserjet 2100 Copier USDD028085

1 Gateway E-4200 00011124996

1 Gateway Laptop 3 (Loaner) B2500113261

[ROOM 2015 (GENERAL USER)]{.underline}

1 Microtek Image Deck Scanner 8C52703437

1 Tektronix Phaser III Color Printer AG0002410840

1 Hewlett Packard Deskjet 682C, Model B4567A SG64N1N03B

1 Polaroid Camera, Model IPC-2 9328050454

1 Polaroid 35mm Power Processor YD84357K

1 Pentium 5/133 Print Server AG0002649654

1 Lasergraphics LFR Mark II Film Recorder

1 ICT Computer AG0002685849

1 Gateway 2000 Computer w/Monitor & HP Laserjet Printer AG000264965

1 MacIntosh IICi External Zip Drive w/Apple Color Monitor AG0002410593

1 MacIntosh G3 External Zip Drive w/Monitor & Laserwriter II
AG0002410594

1 ICT Computer AG0002685848

1 Lasergraphics LFR w/UPS & HP Scanjet 3C/ADF AG0002685469

1 ICT Computer AG0002649915

1 Microtek Scanmaster 8700

1 Canoscan FS 2710

[ROOM 2017 (WORD PROCESSING)]{.underline}

1 Fridgid Oscillating Fan, Model OSH-131-8 050829

1 Panasonic Electric Pencil Sharpener

1 Hewlett Packard Fax 310 w/Best Fortress UPS AG0002411326

1 ICT Computer w/17" Monitor AG0002685847

1 Hewlett Packard Laserjet 4L Printer USBB138178

> [ROOM 2019 (ET SHOP)]{.underline}

1 Display Maker Print System & RIP Station (Pentium Computer)

1 Campbell Hausfeld ¾" HP Air Compressor 012093L

1 Canon Digital B/W Still Video Camera, Model RC-250 YD84357K

2.  Wire Utility Carts

1 Makita 9.6 Cordless Drill 0882862Y572

1 SimmChecker Y550Y548Y5688

1 UNGAR Solder/Desolder, Model 4624 5-15-902B

1 Motorola 6-Station Battery Charger HTN9164B

1 Midwest Micro-Notebook AG0002649574

1 In-focus, Model LP755 3WW93900077

1 Dukane LCD Image 8020 Portable Projector AG0002686023

1 Kodak Digital Zoom Color Camera, Model DC260 EKH90101039

1 Iomega 100MB External Zip Drive W1MU420PC7

1 Iomega IGB External Jazz Drive

1 Test Computer w/15" Monitor

1 Hewlett Packard Laserjet 2200DN Printer USGZ049640

1 Epson Stylus Photo 1200 BJK0020061

1 Gateway P IV 18" LCD Computer (ET Computer) 0028383152

1 Gateway P IV 18" LCD Computer (MCS Computer) 0028444789

1 Gateway P IV 18" LCD Computer (Graphics Artist Computer) 0028417217

1 Laptop 3 (Loaner) 0029690538

2 Lucent Technologies Speaker Telephones

[QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

2 Jensen Canvas Tool Kits

## UTILITIES OFFICE

1 Gateway E-series Computer

1.  Stanley Electric Stapler

1 Texas Instruments Calculator TI-5045II

1 Hewlett-Packard Color Printer MY8CAC2082

1 Megatronic Laptop Computer 647992-0001

1 Amprobe DM-II Data Logger 982719

1 Craftsman Cordless Drill 973-274870

1 Johnson Controls Meter Y199AAA-2

## MACHINE SHOP

1 Biddle Insulation Tester 212159

1 Oil Tester AG0002241020

1 Current Tester GE65968

1 Hydraulic Pipe Bender

1 Amprobe Current Tracer CT326

1 Angle Iron Bender & Shear 181298

1 Sheet Metal Brake & Bender AG0002241033

1 Steel Brake 56494

1 Metal Punch 65556

1 Band Saw (for metal) AG0002241026

1 Seaming Machine AG0002685391

3 Electric Surface Grinders AG0002241036

1 Milwaukee Rotary Hammer 688B197470070

1 DeWalt Demolition Hammer 0024869822

1 Multi-ton Motorized Pallet Jack 0405740389

1 Ingersoll-Rand Impact Wrench A99B17197

1.  Robinair Recovery Unit

1 Miller Tack Welder HK232531

1 Fluke Pressure/Vacuum Modulator PV350

1.  Tassco Phase Finder

1 Portable Electric Welder AG0002241039

1 Hydraulic Press (Plumbing Shop) 33567

1 Drill Press AG0002241031

1 Milwaukee Band Saw 0457285576

1 Little Dickie Lift

3 Pallet Jacks 23347/68840-138/62924

1.  Freon Recovery System

1 Welding Cutting Torch 719649

1 Pipe Threading Machine 104322

1 Metal Shear AG0002649733

1 Wire-fed Welder 3Z914E

1 20 amp Plasma Cutter 3W772

1 Wire Wheel Brush 49782

1 Pipe Cutter AG0002241032

1 Fluke AMP Clamp M30/SN5025

1 Greenlee Hydraulic Punch 7904SB

1 Fluke Temp Probe TIR M52/SN6942048

1 RRTI Recovery Unit MRR030/SN039044520

1 Fluke Multimeter M16/SN68740154

1 HD Electric Co., 15KV Meter Mark-I/SN1060

[QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

1 HD Electric Co., 15KV Ammeter M9361/SNH0296924F

1 Hastings Telescopic Hot Stick M-HV208F

1 Fluke Scopemeter, Model \# M105B 944420105003

1 Fluke Power Harmonic Analyzer M-41B

1 Esterline-Angus Miniserve Power Recorder 89385006

1 Fluke Multimeter 617003891

1 Klein Tools Torque Kit M57060

1 Amprobe Spike-Sag-Surge Recorder M-LAS-800

1 Mitchell Instruments Temperature Gun 43779

1 Exte-C Rotation Meter S1251761

1.  Motorola 6-unit Battery Charger

## BOILER PLANT

1 Proto 6-Drawer Tool Box

1 Black & Decker ½" Cordless Hammer Drill 44504

1.  Slide Hammer

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1.  2' Flourescent Droplite

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1.  Refrigerant Leak Detector, Model L790A

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1.  Wavetek 2020 Multimeter w/attachments

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1.  Refrigerant Charging Manifold

1 Bell & Gossett Flowmeter, Model RO2 153709

1 Amprobe, Model ACD-11 20404118

1.  Streamlight Flashlight

2 Morse Watchman Tour Recorders 70221988/70722720

1.  Morse Watchman Charger Base

1 Radio Shack Weather Radio 12-247

1 Omega PH Meter 9005

1 Goodway Boiler Tube Cleaner 2717

1 Goodway Ream-a-Matic Chiller Tube Cleaner 1517

1 Dayton 3/8" Impact Wrench 10664H

1 Goodway Vacuum 10086

1 Epson Stylus Color 800 Printer 3HR1271363

1.  Harris Torch Welder/Cutter

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1.  York Freon Recovery System

1 Lexmark Printer AG0002685586

2.  Fortress UPS'

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1.  Epson FX-286 Printer

## FACILITIES OFFICE

1 Hewlett-Packard 4L Printer AG0002410658

1.  Gateway E-series Computer

1 Gateway Monitor, Model FPD1530

2 Motorola 6-unit Battery Chargers

1 Sharp EL-2192-G Calculator 4C022119

## ROOM 0019

1.  Battery Powered Floor Polisher

2.  Electric Floor Polishers

3.  Electric Floor Scrubbers

4.  Oreck Vacuum Cleaners (4 Model XL9300 & 1 Model C2720E)

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1.  Kent 26" Hallway Vacuums

[QUANTITY]{.underline} [DESCRIPTION]{.underline} [SERIAL \#]{.underline}

1.  Dayton Wet/Dry Vacuum

## PAINT TRAILER

1 Scott Sign-Graver Machine, Model M-SM-500 3417

1 Ideal Stencil Cutter 29035

1 Devilbiss Spray Gun JGHV-530

1.  Binks Spray Gun, Model M-2001

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1.  Wagner Power-Painter Kit, Model M-220

2.  Light Fixture Stands

1 Black & Decker Heat Gun 9778

1 Makita Finishing Sander B04550

## CARPENTER SHOP

1.  Hilti DD100 Core Drill w/attachments

1 Ramset Fastening Tool, Model L1600 250322

1 Hilti Fastening Tool, Model DX400B 290419

1.  Hilti Hammer Drill, Model TE5

1 Black & Decker Screw Gun 2660

1 Skil Scroll Saw, Model DVR 4470

1 Makita Belt Sander 9924B

1 Makita Router 3601B

1 Sears 71/4" Circular Saw A4211

1 Delta 10" Compound Miter Box K9527

1 Sears Dove Tail Joiner Kit 92570

1 Campbell-Hausfeld Compressor WL5043003AJ

1 Central Pneumatic Nail Gun 32870

1 Spot Nail Gun FS4825

2 Rais-n-Roll Dolly, Model RNR10 98955

1 Dust Collecting Machine D49534

1 6" Belt Finishing Machine AG0002241013

1 Band Saw (for wood) AG0002241025

1 DeWalt Radial Arm Saw AG0002241027

1 Delta Table Saw, Model RT40 5121

1 Craftsman Cordless Drill 973274870

1.  DeWalt Electric Screw Gun, Model DWV251

1 Carpet Knee Kicker 10-412

1.  Best Key Cutting Machine w/attachments

## COMPOUND

1 Electric Portable Welder 3Z563A

2 Redmax Backpack Blowers 074466/072442

1 Bobcat Backhoe Attachment 584100490

1 Melroe Bobcat 753MACH

1.  Clark Forklift, Model CPG30

1 JLG Manlift 0276710300024515

1 Billy Goat Blower/Vacuum 840193

1 Vicon Seed Spreader 39151

1 Pressure Washer 8801303

1 JCB Forklift 660098

1.  Redmax Hedge Trimmer, Model HT232

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1.  Shindaiwa Hedge Trimmer, Model HT20-40

1 Bobcat Sweeper Attachment 714401058

1 Duerr Chip Shredder 99-900-5998

1 Stihl Chain Saw, Model 036 225729478

1 Cement Mixer 59020

1.  Onan Generator, Model 15-OJG-4

2 Dayton Generators 252412/1316135

1.  Woodchuck Chipper, Model WG11

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1.  Bushhog Rotary Tiller, Model RTN-60

1 60" Utility Bucket (Bobcat attachment) 6704549

2 Sterilizing Soil Carts 2183-95/2184-95

1 E-Z Roll Edger 094875

1 Melroe 60" Grapple (for Bobcat) 659900240

1 Melroe Ditch Trencher (for Bobcat) 420400163

1 Bush Hog, Model TM6 AG00023118259

1 Bush Hog, Model SQ-720 12-21903

1 Bush Hog Finisher, Model \# RDTH72 12-07804

1 5-unit Gang Mower 91815/6/7/8/9

2 Honda Self-Propelled Mowers HRC216KL/HRC216-BK

1 JCB Work Platform G1094

1 Troybilt Roto-Tiller 861156

2 Redmax Weedeaters BC34ODL-G3K27/BC34ODL-244360

1 Ford Tractor, Model 3910 B50441602

1 John Deere Backhoe/Front Loader 802200

1 Craftsman Bushwacker Weedeater 99176N200645

2 New Holland Riding Mowers, Model MC28 TE00113/TE00292

1 Stihl Chain Saw, Model 026 247621478

1 Stihl Weedeater, Model FS200 43836534

1 Speedaire Air Compressor 121990L

1 Baldor Grinder K6394

1 Black & Decker 4 ½" Angle Grinder 439692

1 Toro Pro-line 32" Mower 280000211

1 Teel 2" Portable Pump PTR000001

1 Power Trim Edger 275076

1 Vanguard 4"/16hp Portable Pump 3P653

1 EZ-Go Utility Cart 1396658

1 Workhorse 80-gal. Portable Water Pump

## AUDIO/VISUAL ROOM

1 Kodak Ektagraph 35mm Slide Projector 5238656

1 Kodak Ektagraph 35mm Slide Projector 3144404

1 Kodak Ektagraph III 35mm Slide Projector A365718

1 Kodak Ektagraph Slide Projector, Model 5600 82266

1 35mm Carousel Slide Projector, Model 4600 172778

1 Kodak Carousel Projector, Model 750H 3390148

1 Kodak Carousel Carrying Case 128875

2 AHJ Overhead Projectors, Model 900 AG0002648353

AG0002648352

1 RCA Television, Model F205363EH (in cabinet) 018791

1 Kodak Ektagraphic III A365686

1 Panavision VCR, Model AG1270P (in cabinet) AG0002648447

1 DP-30 Plus AG0002685412

1 3M LCD Overhead Projector, Model 955 AG0002648354

1 Pioneer Large Screen TV, Model SD-503P JI3600026S

1 RCA DVD/VCR Cassette Recorder DRC6100N

1 Mitsubishi Large Screen TV, Model V5-5061 018791

1 Mitsubishi Video Cassette Recorder 28125067M

1 Kodak Carousel, Model 4600 061623

**APPENDIX 9**

**VEHICLE LISTING**

ARS/ GSA Group License No. Vin No. Year Make Model Color

  ------- ------ ---------- -------------------- ------ ------- ----------- -----
  White   FST    A 284234   1GNEC16ROXJ438764    1999   Chevy   Suburban    

  White   FST    A 284235   1FTNX21LOXED25508    1999   Ford    F-250       PU

  Blue    FST    G4141168   2B4GP45G2XR435221    1999   Dodge   Caravan     Van

  White   FST    A 284236   1FTYR14X4XTA53590    1999   Ford    Ranger      PU

  White   FPSQ   A 284339   1GCEK14W722341169    2002   Chevy   Silverado   PU

  Blue    ARS    A 230195   2B5WB31W3HK279441    1987   Dodge   12-Pass.    Van

  Blue    ARS    A 284273   2FAFP73W9YX211781    2000   Ford    Crown V     

  White   GSA    G4143437   2B4GP45G4XR439500    1999   Dodge   Caravan     Van

  White   ARS    A 263741   1FMCA11U7RZA39044    1994   Ford    Aerostar    Van

  Green   GSA    G4164669   1FTDA14U0VZB81883    2002   Ford    Windstar    Van

  Red     GSA    G4240146   1FTPX17LXYNB51751    2000   Ford    F-150       PU
  ------- ------ ---------- -------------------- ------ ------- ----------- -----

**APPENDIX 9a**

MONTHLY VEHCILE INSPECTION SHEET Date\_\_/\_\_\_/\_\_\_

VECHILE I.D.
#\_\_\_\_\_\_\_\_\_\_\_\_\_Brand\_\_\_\_\_\_\_\_\_\_\_Model\_\_\_\_\_\_\_\_\_\_\_Year\_\_\_\_\_\_\_\_

Owner\_\_\_\_\_\_\_\_\_\_\_\_ Inspected by\_\_\_\_\_\_\_\_\_\_

  -------------- ---------- ---------- --------------- -------------------------------
  **Gen.         **Poor**   **Good**   **Excellent**   **Comments**
  Condition**                                          

  Air                                                  
  conditioner                                          

  Heater                                               

  Oil levels                                           

  Lights                                               

  Windows                                              

  Tires                                                

  Mirrors                                              

  Horn                                                 

  Doors                                                

  Jack                                                 

  Emergency Kit                                        

  Engine                                               

  Transmission                                         

  Brakes                                               

  Exhaust Sys                                          
  -------------- ---------- ---------- --------------- -------------------------------

**APPENDIX 9b**

![](media/image9.png){width="5.991666666666666in"
height="7.706944444444445in"}

**APPENDIX 10**

**[Recommended "No or Low Cost" Energy Conservation
Action]{.underline}**

The Contractor shall ensure customer and contractor employees awareness
of the following ARS Policy recommendations for conservation actions;

-   Turn off lights/office equipment when not in use.

-   Reduce the use of elevators. Walk down two flights or up one flight
    instead of using elevators.

-   Keep windows/doors shut in areas that are being heated or cooled.

-   Close blinds, shades, and drapes at night during the heating seasons
    to reduce heat loss through the window area. Open them during the
    day to use the sun for heating the rooms.

-   Close blinds, shades, and drapes during the day in summer. These
    interior shading devices can reduce heat gain in the room as much as
    50 percent.

-   Minimize overtime work. Consolidate work areas of after-hours
    workers to minimize the amount of space that must be heated, air
    conditioned, and lighted.

-   If rooms are individually controlled by thermostats, keep
    temperatures above 76^o^ F in the summer and below 70^o^ F in the
    winter.

-   Avoid the use of fans and space heaters if the building HVAC systems
    are operating.

-   Do not block HVAC air distribution outlets with books, furniture,
    etc.

-   Keep energy conservation awareness a priority by way of staff
    meetings, newsletters, posters, etc.

**APPENDIX 11**

# VISITORS POLICY

Frequent visitors, vendors and repair personnel. This does not apply to
Collaborators and Partners or permanent in-house contractors.

-   Center must receive a letter with original signature from the
    section, division or department manger of the business verifying the
    name, citizenship, and length of employment of the vendor
    representative.

-   The Vendor representative must attend the Center's Safety and
    Security Orientation training course.

-   The Vendor representative receives a badge with the individual's
    name and the name of the company identifying him/her as a Vendor.

-   The Vendor shall visit the center by invitation from the Center
    personnel only. The invitee must be present at the Center and will
    be informed of the Vendors arrival to the Center.

-   The Vendor shall not visit any lab or a person to solicit or present
    the products and/or services without invitation from the occupant.

-   The Vendor's badge will be kept at the front desk and the Vendor
    shall not remove the badge from the facility.

-   The business principal shall confirm the employment status of the
    Vendor representative annually and in the case of national
    emergency, immediately.

-   Upon violation of any of the above rules, the Vendor's badge and
    privileges will be removed and will not be reinstated until a
    written explanation of the breech is received and approved by the
    office of the ACO at SRRC.

**ATTACHMENT 2**

**SRRC Quality Assurance Plan**

1.  **Scope of Contract Requirement:**

> **SRRC and Houma Operations and Maintenance**
>
> This requirement is for the full range of operational and maintenance
> support at the entire complex of the United States Department of
> Agriculture's Southern Regional Research Center (SRRC) in New Orleans,
> Louisiana and Information Technology at the Sugarcane Research Unit
> (SRU) in Houma, Louisiana. It is essential that the contractor
> providing this support be knowledgeable in a variety of maintenance
> and support functions and providing a quality control plan keyed to
> the government's performance requirements. These activities are
> provided in support of the research mission at SRRC and SRU.

1.  **Scope of operations and maintenance**

> The Contractor shall provide the work management, preventive
> maintenance, building maintenance, alteration and repair, ground
> maintenance, heating, ventilation, air conditioning and refrigeration
> (HVAC/R), electrical, plumbing, housekeeping, safety, greenhouse
> support and administrative services to support the research mission of
> the Centers. These activities include quality control, financial
> control, and records management. The Contractor's services and support
> shall be performed twenty-four hours a day on a seven days per week
> basis year round. This includes performance at times when the Center
> may be closed unexpectedly or during non-duty.

2.  **Standards of Performance**

> The work shall be performed in accordance with all applicable Federal,
> state, and local laws, as well as Federal, USDA, ARS, and SRRC
> regulations.
>
> The specific work requirements are found in the following statement of
> work sections:

a.  Work Management -- see SOW Section 2

b.  Administrative Services -- see SOW Section 3

c.  Safety -- see Section 4

d.  Information Technology Support -- see SOW Section 5

e.  Utilities Services -- see SOW Section 6

f.  Facilities Services -- see SOW Section 7

g.  Greenhouse and Plot Services -- see SOW Section 8

> The performance standards are established in that paragraph of the
> statement of work that covers the specific category of work.
> Performance are keyed to the relative importance of the task to the
> overall mission performance at SRRC.
>
> **3. Primary Methods of Surveillance**
>
> In an effort to minimize the contract administration burden upon the
> government, simplified methods of surveillance and reliance on
> simplified techniques shall be used by the Government to evaluate
> contractor performance. The primary methods of surveillance are random
> checks, observations, inspections, complaints and review of those
> records and files that are required to be maintained and delivered
> under this statement of work. The Government will use appointed
> representatives, as well as reports and input from Center employees
> and visitors as sources of comments on the contractor's performance.
>
> **4. Quality Standard**
>
> The performance standards are structured to allow the contactor to
> manage how the work is performed while providing both positive and
> negative or disincentives for repeated performance shortfalls. The
> standard for this effort is found in the Performance Work Statement
> (PWS), included as Attachment (1) to the contract. The standards are
> found in the following sections of the statement of work:

a.  Work Management -- see SOW Section 2

b.  Administrative Services -- see SOW Section 3

c.  Safety -- see SOW Section 4

d.  Information Technology Support -- see SOW Section 5

e.  Utilities Services -- see SOW Section 6

f.  Facilities Services -- see SOW Section 7

g.  Greenhouse and Plot Services -- see SOW Section 8

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5.  **Evaluation Method**

> The Government shall use the observation methods cited in the
> statement of work as the basis for determining whether the standards
> have been met. Dialog with the contractor on the specific
> discrepancies and complaints shall form the basis for the performance
> evaluation. The government's evaluation is then translated into the
> specific positive and/or negative.

**ATTACHMENT 3**

**Service Contract Act Wage Determination**

**ATTACHMENT 4**

**Davis Bacon Act Wage Determination**