**PARTICIPANTS**

Maribeth Bartz (TX), Dan Hopfensperger (WI), Paula Boatner (OK),Kathy
Fredrickson (AZ), Marianne Koshak, delegate for Joni Reynolds(CO), Mary
Beth Kurilo (OR), Elaine Lowery (CO), Lisa Moffatt (OR), Sherry Riddick
(WA), Gary Rinaldi (NY), Charlotte Sims-Higgins (MO),Amy Metroka (NYC),
Jan Hicks-Thomson (WA), Bob Swanson (MI), Shawn Box (ME), Barbara Laymon
(CTR), Therese Hoyle (CTR), Maria Volk (CA), Claudia Aguiluz (CA), Jack
Nemecek (CDC), Janet Kelly (CDC)

**ANNOUNCEMENTS**

No Announcements.

**DISCUSSION POINTS**

**Approval of July 29, 2008 Minutes**

Changes to the minutes:

The next call date is 8-26 instead of 8-12. Jeannie Santoli had minor
edits on the 3^rd^ paragraph. Jan Hicks-Thomson is going to rework her
statements about seasonality and send it onto Janet Kelly. Jack Nemecek
discussed the wording of VOFA workbooks. There are no VOFA workbooks.
Booz Allen Hamilton created a spend plan workbook for the grantees. The
wording will be modified to reflect that in the minutes.

Kathy Fredrickson motioned to approve the minutes with changes and to be
approved via e-mail, seconded by Lisa Moffatt. Approved by all.

**Discussion -- Ending Inventory Survey**

Therese Hoyle presented on the ending inventory survey. The committee
suggested modifications to the question about the comprehensive ending
inventory. California collects a detailed accountability report as their
ending inventory and Gary Rinaldi suggested we comment about the virtual
inventories captured in IIS and other electronic systems. Jan
Hicks-Thompson discussed changing some of the wording to reflect that
the grantees are assisting us with designing the inputs for ending
inventory in VTrckS. What would the grantees like VTrckS to collect for
them?

There was discussion on the support documentation business process in
VTrckS. Amy Metroka talked about how NYC IIS automatically generates the
doses administered report by provider for the VFC program. There are
concerns that ending inventory counts do not offer the accountability
needed when approving a provider order versus the doses administered at
a clinic.

Therese Hoyle is going to modify the survey and send it out to the
committee for review.

**Discussion -- IIS content messaging workgroup**

Janet Kelly presented that there is funding for a 2 to 3 day working
session in Atlanta to develop messaging content from IIS/EIS to VTrckS.
The GAC may select 10 to 12 members to participate in the meeting. This
workgroup would work on the content of the message. The committee wanted
to know what the time commitment was, and when would this meeting take
place. CDC will develop a scope document with time commitment, and
responsibilities of the members, and share it on the next GAC call.

**2^nd^ GAC Face-to-Face Meeting**

The GAC discussed the possibility of coordinating the 2^nd^ face-to-face
meeting in November at the program managers meeting. CDC is looking into
the possibility of scheduling this meeting with the program managers
meeting.

**Next Call -- August 26, 2008, 2:30pm -- 3:30pm EST**

This document can be found on the CDC website at:

<http://www.cdc.gov/vaccines/programs/vmbip/downloads/vtrcks-min/gac-min-08-12-08-508.doc>