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**Office of Security Management**

**And Safeguards**

### Office Work Instruction {#office-work-instruction .unnumbered}

Sensitive Compartmented Information Program Management Process

####  {#section .unnumbered}

Original Approved by:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Jeffrey E. Sutton

Associate Administrator, Office of Management Systems

**DOCUMENT HISTORY LOG**

+---------+--------+--------+-----------------------------------------+
| Status  | Do     | Eff    | Description                             |
|         | cument | ective |                                         |
| (Ba     |        |        |                                         |
| seline/ | Re     | Date   |                                         |
|         | vision |        |                                         |
| Re      |        |        |                                         |
| vision/ |        |        |                                         |
|         |        |        |                                         |
| Ca      |        |        |                                         |
| nceled) |        |        |                                         |
+=========+========+========+=========================================+
| B       |        | 12     |                                         |
| aseline |        | /06/99 |                                         |
+---------+--------+--------+-----------------------------------------+
| R       | A      | 04     | Revisions reflect review of HQOWIs to   |
| evision |        | /26/00 | address Pre-Assessment Audit of Feb     |
|         |        |        | 2000, as follows: (1) Correct technical |
|         |        |        | errors in flowchart; (2) Revise steps   |
|         |        |        | in section 6 to improve congruence with |
|         |        |        | the flow chart.                         |
+---------+--------+--------+-----------------------------------------+
| Adminis | A      | 01     | Administrative Change to transfer       |
| trative |        | /03/02 | Responsible Office from Code J to Code  |
| Change  |        |        | X. The functions performed by Code JS,  |
|         |        |        | the NASA Security Management Office,    |
|         |        |        | were transferred to Code X.             |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+

# Purpose

> The purpose of this instruction is to document the process required
> for the NASA Security Management Office (Code JS) to manage the
> Sensitive Compartmented Information (SCI) clearance and access
> program.

# Scope and Applicability

> This instruction covers activities of Code JS for verifying valid
> "need to know" information requests, granting proper clearance, and
> facilitating access to SCI entrusted to NASA Headquarters.
>
> This instruction applies to Code JS, the Agency level security
> management personnel, and their interactions with Local Center
> Security Office personnel, i.e., NASA security staff at Field Centers
> and in Code CFS for Headquarters security operations, in managing the
> SCI clearance and access program for NASA.

# Definitions

  ------- ---------------------------------------------------------------
  3.1     [Sensitive Compartmented Information (SCI).]{.underline} Highly
          classified and closely controlled intelligence information
          bearing directly on the national security of the U.S.

  3.2     [Single Scope Background Investigation (SSBI).]{.underline} The
          investigative standard for access to TOP SECRET and Sensitive
          Compartmented Information.

  3.3     [Director of Central Intelligence Directive
          (DCID).]{.underline} Various Directives issued to establish
          common security and access standards for managing and handling
          of intelligence systems, information and products.

  3.4     [SCI Indoctrination.]{.underline} A complete, individual
          explanation of individual responsibilities and the aspects of
          the SCI to which they are authorized access. The indoctrination
          includes description of systems to which access is granted,
          specific aspects of the system requiring protection, and
          outlining proper channels for reporting matters of security
          significance, requesting security advice and determining
          whether others are authorized access to the system.

  3.5     [CIA.]{.underline} The Central Intelligence Agency.

  3.6     [Code JS.]{.underline} NASA Security Management Office.

  3.7     [SSO.]{.underline} Special Security Office in Code JS.
  ------- ---------------------------------------------------------------

# References

  ------- ------------ --------------------------------------------------
  4.1     Executive    United States Intelligence Activities
          Order 12333  

  4.2     Executive    Access to Classified Information
          Order 12968  

  4.3     DCID 1/7     Security Controls on Dissemination of Intelligence

  4.4     DCID 1/14    Personnel Security Standards and Procedures
  ------- ------------ --------------------------------------------------

#  Flowchart

# Procedure

Note: Shading in Flowchart and this section indicates that activity step
is occurring outside of Code JS. These steps are included in the
flowchart for clarity and completeness in describing the process.

+-----+-----------+---------------------------------------------------+
| [St | [Act      | [Action]{.underline}                              |
| ep] | ionee]{.u |                                                   |
| {.u | nderline} |                                                   |
| nde |           |                                                   |
| rli |           |                                                   |
| ne} |           |                                                   |
+=====+===========+===================================================+
| 1   | Local     | Receive request for access to Sensitive           |
| .   | NASA      | Compartmented Information (SCI). The request      |
|     | Security  | includes a NASA Form 1630 and includes a written  |
|     | Office    | justification for the employee to have SCI        |
|     |           | access.                                           |
+-----+-----------+---------------------------------------------------+
| 2   | Local     | Review the Form 1630. Determine if subject has a  |
| .   | NASA      | favorably adjudicated Single Scope Background     |
|     | Security  | Investigation (SSBI) in the past 5 years. If an   |
|     | Office    | SSBI is available, go to step 6.4.                |
+-----+-----------+---------------------------------------------------+
| 3   | Local     | If the subject has not had a favorably            |
| .   | NASA      | adjudicated SSBI, initiate a request to the       |
|     | Security  | appropriate investigative agency to conduct an    |
|     | Office    | SSBI on the subject.                              |
+-----+-----------+---------------------------------------------------+
| 4   | Local     | Forward request for SSBI to the appropriate       |
| .   | NASA      | investigative agency.                             |
|     | Security  |                                                   |
|     | Office    |                                                   |
+-----+-----------+---------------------------------------------------+
| 5   | Local     | Grant the subject a Top Secret (TS) clearance.    |
| .   | NASA      |                                                   |
|     | Security  |                                                   |
|     | Office    |                                                   |
+-----+-----------+---------------------------------------------------+
| 6   | Local     | After granting the TS clearance, forward (1) the  |
| .   | NASA      | Form 1630, with justification, (2) a copy of      |
|     | Security  | Standard Form 86 completed by the subject, and    |
|     | Office    | (3) the SSBI investigative file to the NASA SSO   |
|     |           | in Code JS.                                       |
+-----+-----------+---------------------------------------------------+
| 7   | SSO       | Review forms; insure that the justification is    |
| .   |           | sufficient; review investigative file in          |
|     |           | accordance with standards outlined in DCID 1/14.  |
+-----+-----------+---------------------------------------------------+
| 8   | SSO       | If justification is sufficient and no issues are  |
| .   |           | identified, proceed to Step 6.9. If the           |
|     |           | justification is insufficient or security issues  |
|     |           | are identified, proceed to Step 6.8.1.            |
+-----+-----------+---------------------------------------------------+
| 1   | SSO       | Determine if problems can be resolved. If         |
| .   |           | problems appear to be resolvable, proceed to Step |
|     |           | 6.8.2. If not, proceed to step 6.8.3              |
+-----+-----------+---------------------------------------------------+
| 2   | SSO       | Work with Local NASA Security Office to resolve   |
| .   |           | the problems.                                     |
+-----+-----------+---------------------------------------------------+
| 3   | SSO       | Use NASA Form 1630 to notify the Local NASA       |
| .   |           | Security Office that the request for SCI access   |
|     |           | has been denied and stop work on case.            |
+-----+-----------+---------------------------------------------------+
| 9   | SSO       | Prepare CIA form 2018A, Special Access Approval   |
| .   |           | and forward it to the CIA.                        |
+-----+-----------+---------------------------------------------------+
| 1   | SSO       | After CIA reviews the request and justification,  |
| 0.  |           | a CIA representative visits Code JS to review the |
|     |           | investigative file. Code JS supports this visit   |
|     |           | by giving access to the investigative file. The   |
|     |           | agent submits a report of the review to CIA       |
|     |           | Headquarters and the request for access is        |
|     |           | adjudicated.                                      |
+-----+-----------+---------------------------------------------------+

+-----+-----------+---------------------------------------------------+
| 1   | SSO       | Receive Form 2018A from CIA for final processing. |
| 1.  |           | The Form 2018A is maintained in the SCI personnel |
|     |           | files located in Code JS.                         |
+-----+-----------+---------------------------------------------------+
| 1   | SSO       | If the access is approved, instruct the Local     |
| 2.  |           | Security Office to indoctrinate the individual    |
|     |           | for SCI access. This notification is done by      |
|     |           | telephone and return of CIA Form 2018.            |
+-----+-----------+---------------------------------------------------+
| 1   | SSO       | If access is denied, inform the Local Security    |
| 3.  |           | Office by telephone call and return of CIA Form   |
|     |           | 2018A. Local Security Office notifies the         |
|     |           | requesting organization of the decision and       |
|     |           | reviews the adjudicative basis for the original   |
|     |           | TS clearance.                                     |
+-----+-----------+---------------------------------------------------+
| 1   | SSO       | If access is approved and the subject is a        |
| 4.  |           | Headquarters employee, go to Step 6.15. If the    |
|     |           | subject is not a Headquarters employee, go to     |
|     |           | Step 6.16.                                        |
+-----+-----------+---------------------------------------------------+
| 1   | SSO       | Using CIA Form 4414, indoctrinate the             |
| 5.  |           | Headquarters employee for SCI access. Return one  |
|     |           | signed copy of Form 4414 to CIA; maintain one     |
|     |           | copy of Form 4414 in the SCI personnel files      |
|     |           | located in Code JS.                               |
+-----+-----------+---------------------------------------------------+
| 1   | Local     | Indoctrinate the employee for SCI access. When    |
| 6.  | NASA      | indoctrination is completed, proceed to Step      |
|     | Security  | 6.18.                                             |
|     | Office    |                                                   |
+-----+-----------+---------------------------------------------------+
| 1   | Local     | Notify Code JS when indoctrination is completed   |
| 7.  | NASA      | by sending copy of non-disclosure agreement to    |
|     | Security  | Code JS.                                          |
|     | Office    |                                                   |
+-----+-----------+---------------------------------------------------+
| 1   | SSO       | After receiving a copy of a signed non-disclosure |
| 8.  |           | agreement, add individual's name to the NASA SCI  |
|     |           | clearance roster maintained by Code JS.           |
+-----+-----------+---------------------------------------------------+

# Quality Records

  -------------------------------------------------------------------------------------
  Record   Owner   Location   Record      NPG 1441.1 Schedule   Retention/Disposition
  ID                          Media       and Item Number       
  -------- ------- ---------- ----------- --------------------- -----------------------
  SCI      Code JS Code JS    Hard Copy   Schedule 1, Item 103  Destroy upon
  Roster           Files                                        notification of death
                                                                or not later than 5
                                                                years after separation
                                                                or transfer of employee
                                                                or no later than 5
                                                                years after contract
                                                                relationship expires,
                                                                whichever is
                                                                applicable.

  -------------------------------------------------------------------------------------