# ![](media/image1.png){width="0.96875in" height="0.96875in"}UNITED STATES ENVIRONMENTAL PROTECTION AGENCY

**WASHINGTON, DC 20460**

> **OFFICE OF**
>
> **ADMINISTRATION**
>
> **AND RESOURCES**
>
> **MANAGEMENT**

Date: August 21, 2008

RFQ #: RFQ-DC-08-00248

Dear Contractor,

The U.S. Environmental Protection Agency's (EPA) Office of Acquisition
Management (OAM) is seeking quotes under competitive procurement. This
requirement is for contractor support to remove existing computers,
package them, and deliver them to other locations.

**Schedule**

The base period of performance is for 12 months, from approximately
October 1, 2008 through September 30, 2009, with the option to extend
for up to 12 additional months. The beginning date of performance will
be determined based upon the computer delivery schedule we received from
the contractor supplying the new computers. Among standard determination
factors, the exercise of the option period will depend upon the amount
of work remaining and the budget provided to complete any outstanding
work. The EPA may order portions of the option period in incremental
months.

**Submissions**

Submit to [bennett.janice@epa.gov](mailto:green.rose@epa.gov)

Questions about the technical or contractual details of this procurement
must be submitted in writing via email to the Contracting Specialist at
bennett.janice@epa.gov. Questions are due no later than **11:00 am on
August 28, 2008**. Questions will be answered as an amendment to the RFQ
and issued to all contractors.

Submissions due no later than **11:00 am on September 08, 2008**.

**Evaluation**

Issue of the Purchase Order will be made to the contractor that offers
the best value to the Government. In selecting a contractor, the EPA
will be basing its decision by evaluating price and past performance
with price being more important.

Past Performance:

Provide a narrative discussing your experience on two projects completed
in the past three years that most closely represent project elements of
similar scope, size, and complexity as the project described on the
attachment. The discussion should explain in what capacity your company
worked on the project and whether those projects involved the same
resources as being proposed for this project, and any performance
problems that arose on the jobs and their resolution. Particular
emphasis will be placed on demonstrated successes and documented
results. Provide references that may be contacted regarding the quality
of your performance. For each reference include the name, title, current
address, e-mail address, and telephone number.

The evaluation of past performance, may utilize information provided by
the vendor, from Government databases, from queries of previous
customers, and other publicly available sources. The evaluation will
consider whether the vendor has consistently delivered high quality work
in a positive and professional partnership with the client. Information
such as the vendor's record of conforming to specifications and
standards of good workmanship, history of satisfying clients' budget and
schedule expectations, and proven track record of cooperative behavior
and genuine commitment to customer satisfaction will be considered in
the evaluation. The evaluation of experience will consider the depth and
extent of the vendor's experience on projects of similar size, scope,
and complexity.

**Incorporated Clauses**

FAR - <http://www.arnet.gov/far/>

52.204-7 Central Contractor Registration.

52.204-9  Personal Identity Verification of Contractor Personnel.

52.212-4  Contract Terms and Conditions---Commercial Items.

52.222-41  Service Contract Act of 1965.

52.222-43  Fair Labor Standards Act and Service Contract Act---Price
Adjustment (Multiple Year and Option Contracts).

52.247-15  Contractor Responsibility for Loading and Unloading.

[EPAAR -]{.underline} <http://www.epa.gov/oamrfp12/ptod/epaar.pdf>

1552.237-71 Technical Direction - Deviation

**General Requirements**

The requirement requires the packing and/or moving of approximately 250
computers per week, totaling approximately 13,000 computers in the
Washington, DC Metropolitan Area. The services require moving computers
during normal business hours (8:00 - 4:30) and may involve some
overtime.

All requests for services from EPA will be received and processed
through the Facilities Tracking System (FTS). The contractor is not to
do any work without the Facilities Service Request (FSR) form. Number
range CHAPTERThe EPA COR shall issue the FERs to the contractor.

The contractor shall provide packing and moving services for the
computer equipment, which will include the supply of the moving material
such as shrink wrap and boxes. The contractor shall be responsible for
packing and removing the existing computers, keyboards, CPUs and
accessories from the EPA buildings to the EPA Warehouse and several
other locations within a 100 mile radius of the Metropolitan Area. The
computers will be labeled as to where they need to be delivered to.

The contractor is required to provide personnel, computer carts,
masonite boards (for approximately three buildings), shrink wrap, a late
model 24ft truck which uses biodiesel fuel and any other pertinent
supplies or materials to successfully perform this project. Number range
CHAPTERThe contractor shall protect all computer equipment to be moved
as well as walls and doorways to ensure against any damage and/or
breakage of Government property.

The truck is to contain Number range CHAPTERheavy duty fold-under power
lift-gift. Maximum permissible height is 12 feet. Trucks shall be late
model, alternative fuel vehicle (bio-diesel). Use of truck includes all
costs of operating the vehicle (i.e. insurance, gasoline, oil, etc.).

Before beginning work under the resulting contract, the contractor shall
meet with the EPA Contracting Officer's Representative (COR) to review
the anticipated schedule and specifics of required weekly report.

Before beginning work, the contractor will provide uniforms (shirts) of
the same color for all personnel. Number range CHAPTERIdentification of
the contractor name should be adhered to their clothing and displayed at
all times as contractor personnel. If the contractor's personnel are out
of uniform, they will be escorted from the EPA sites. The contractor
employees are not to wear baseball caps, or similar attire, during
working hours.

Number range CHAPTERAt all times, contractor personnel shall:

> • exhibit courteous, professionalism and interpersonal skills.

• have the ability to communicate using the English language.

> • wear uniforms that are neat, clean, and appropriately sized, with
> shirts tucked inside belted pants.

• display their Government issued identification badge.

> • have adequate physical stamina to perform the job requirements

Number range CHAPTERThe contractor must submit weekly reports to the EPA
COR showing work completed. The report shall include the number and type
of items picked up and delivered, including where the computers were
picked up from and delivered to. The report shall contain any issues or
impediments encountered and if resolved or on-going. Along with the
report, the contractor must submit copies of all the signed FSRs for all
computers delivered.

The contractor shall provide packing and moving services to the
following EPA buildings:

-   Ariel Rios Buildings North & South: 1200 Pennsylvania Avenue, NW,

Washington, DC

-   Ronald Reagan Building: 1300 Pennsylvania Avenue, NW, Washington, DC

-   EPA East Building: 1201 Constitution Avenue, NW, Washington, DC

-   EPA West Building & Connecting Wing: 1301 Constitution Avenue, NW,
    Washington, DC

-   Franklin Court: 1099 14^th^ Street, NW, Washington, DC

-   Colorado Building: 1341 G Street, NW, Washington, DC

-   Woodies Building: 1025 F Street, NW, Washington, DC

-   Potomac Yard Buildings One & Two: 2777 Crystal City, Arlington, VA

-   L Street: 1310 L Street, NW. Washington, DC

-   Number range CHAPTERV Street Warehouse: 3025 V St, NE, Washington,
    DC

-   EPA Warehouse, 8335 Ardwick-Ardmore Road, Landover, MD

**Price**

The contractor is to submit a price quote broken down by the firm fixed
price for each labor category, per hour, and the Purchase Order will be
awarded as fixed rate time and materials. The labor hour includes
contractor uniforms/shirts, wages, overhead, general and administrative
expenses, and profit. The truck and all applicable costs is be a fixed
price as well.

The current Department of Labor (DOL) wage determination to be used is
WD 05-2103 (Rev.-6), posted on www.wdol.gov on 06/03/2008.

**Base Period**

**12 Months**

> Estimated Fixed

[Labor Category Labor Hours Hourly Rate Total]{.underline}

Foreman (1) 2,000 x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Laborers (8) 16,000 x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Truck Drivers (1) 2,000 x \$\_\_\_\_\_\_\_\_\_\_\_
\$\_\_\_\_\_\_\_\_\_\_\_

> Fixed

[Monthly Rate Total]{.underline}

Truck (1) 12 months x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Computer Racks (15) 12 months x \$\_\_\_\_\_\_\_\_\_\_\_
\$\_\_\_\_\_\_\_\_\_\_\_

Number range CHAPTER [Annual ODCs G&A Total ODCs]{.underline}

Other Direct Costs \$15,000.00 x \_\_\_\_% \$\_\_\_\_\_\_\_\_\_\_\_

**Base Period**

**Overtime:**

> Estimated Fixed

[Labor Category Labor Hours Hourly Rate Total]{.underline}

Foreman (1) 200 x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Laborers (8) 1,600 x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Truck Drivers (1) 200 x \$\_\_\_\_\_\_\_\_\_\_\_
\$\_\_\_\_\_\_\_\_\_\_\_

**Base Period Total (labor, including overtime,**

**truck, computer rack, and ODCs):
\$\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Option Period**

**Up 12 Months**

> Estimated Fixed

[Labor Category Labor Hours Hourly Rate Total]{.underline}

Foreman (1) 2,000 x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Laborers (8) 16,000 x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Truck Drivers (1) 2,000 x \$\_\_\_\_\_\_\_\_\_\_\_
\$\_\_\_\_\_\_\_\_\_\_\_

> Fixed

[Monthly Rate Total]{.underline}

Truck (1) 12 months x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Computer Racks (15) 12 months x \$\_\_\_\_\_\_\_\_\_\_\_
\$\_\_\_\_\_\_\_\_\_\_\_

Number range CHAPTER [Annual ODCs G&A Total ODCs]{.underline}

Other Direct Costs \$15,000.00 x \_\_\_\_% \$\_\_\_\_\_\_\_\_\_\_\_

**Option Period**

**Overtime:**

> Estimated Fixed

[Labor Category Labor Hours Hourly Rate Total]{.underline}

Foreman (1) 200 x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Laborers (8) 1,600 x \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

Truck Drivers (1) 200 x \$\_\_\_\_\_\_\_\_\_\_\_
\$\_\_\_\_\_\_\_\_\_\_\_

**Option Period Total (labor, including overtime,**

**truck, computer rack, and ODCs):
\$\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

Number range CHAPTERThe rates set forth above cover all expenses,
including report preparation, salaries, overhead, general and
administrative expenses, and profit. The contractor shall invoice for
only the time of the personnel whose services are applied directly to
the work called for in the Purchase Order and accepted by the COR and/or
the Contracting Officer (CO). The contractor shall maintain time and
labor distribution records for all employees who work under the
contract. These records must document time worked and work performed by
each individual on all Orders.

Number range CHAPTER**Other Direct Costs**

Other Direct Costs (ODCs) in excess of the following are not allowable
as a charge to this contract without the prior written approval of the
Contracting Officer. ODCs are considered to include boxes, bubble wrap,
masonite boards, and other items which are necessary for order
performance. ODCs may not include the truck or operation and maintenance
cost or the computer carts.

ODCs to be invoiced at actual cost, plus G & A; the estimates below are
for price analysis. ODCs to be incurred in direct support of this
contract effort and not covered by the contractor's overhead rates may
be charged against the contract. G & A expense may be charged against
ODCs. A fee/profit applied to other direct costs is not considered
allowable under this contract.

The option period estimate of ODCs is based on a 12 month option period.
It is noted that the option period may be less than 12 months.

[Period]{.underline} [Other Direct Costs]{.underline} [G &
A]{.underline}\* [Total ODC Amount]{.underline}

Base \$15,000.00 % \$

Option Period \$15,000.00 % \$

\* General and Administrative or material handling charge applicable to
ODCs and in accordance with contractor's normal accounting practice.

**Invoicing**

Invoices may be submitted no more often than once per month. Invoices
are to be submitted to the Accounts Payable office by the 15^th^ of each
month for the previous month. A copy of the invoice must be provided to
the COR and the CO. Work done under each invoice must be substantiated
with documentation showing the number of hours worked by job labor
category and person's name, and the tasks being performed by that
person.

The invoices must also be broken down showing the charges for the
individual ODCs -- broken down by boxes, boards, etc.

**Evaluation Criteria**

In selecting a contractor to complete the work contained in this
Statement of Work, the EPA will be basing its decision by evaluating
price and past performance.

Contractors are to provide a listing and brief description of at least
three similar projects completed during the last three years. For the
projects, provide client references with their name, current address,
email, and telephone number, the start and completion dates, a
description of the work, and the name and contact information of the COR
or CO if it was a government contract.

The evaluation of past performance may utilize information provided by
the contractor, from Government databases, from queries of previous
customers, and other publicly available sources. The evaluation will
consider whether the contractor has consistently delivered high quality
work in a positive and professional partnership with the client.
Information such as the contractor's record of conforming to
specifications and standards of good workmanship, history of satisfying
clients' budget and schedule expectations, and proven track record of
cooperative behavior and genuine commitment to customer satisfaction
will be considered in the evaluation.

Number range CHAPTER**Labor Category Qualifications**

General duties and responsibilities and other requirements are indicated
below for the truck driver and the laborers. It is up to the contractor
foreman to ultimately distribute the work load so that all work is
completed in an efficient and timely manner.

The foreman, laborers, and the truck driver must have performed
comparable duties, functions, and/or responsibilities to those described
herein.

The truck driver must have a valid Commercial Driver's License (CDL)
driver's license to operate a delivery truck and must have a safe
driving record.

Responsible for:

-   deliveries and pick-up of equipment throughout the EPA's Washington
    metropolitan area facilities

-   packing of equipment in a safe and timely manner

-   the safe arrival of all equipment being transported

-   no damage to equipment or buildings

-   obtaining signed receipts (FSRs) for all deliveries and pick-ups

-   properly securing all loads to avoid damage

-   ensuring that the truck is fueled and kept clean (interior and
    exterior) and in good operating condition

-   loading, unloading, and/or delivery of equipment