# Frequently Asked Questions

# e‑Application Impact Aid Section 8003

 

This document is for Impact Aid Section 8003 electronic applicants only.
For more generic help with *e*‑Application, see the [*e*‑Application
User Guide](http://e-grants.ed.gov/), but keep in mind that not all
questions answered in the *e*‑Application User Guide are applicable to
Impact Aid Section 8003.

 

> [1. What do I enter for "Impact Aid number" during
> registration?](#what-do-i-enter-for-impact-aid-number-during-registration)
>
> [2. Why are the forms not pre‑populated with my
> properties?](#why-are-the-tables-not-prepopulated-with-my-properties)
>
> [3. Which forms and tables are
> mandatory?](#which-forms-and-tables-are-mandatory)
>
> [4. What information is already on the
> forms?](#what-information-is-already-on-the-forms)
>
> [5. How do I complete the Cover
> Page?](#how-do-i-complete-the-cover-page)
>
> [6. Why is a table missing from my
> application?](#why-is-a-table-missing-from-my-application)
>
> [7. How do I select properties on tables 1 through
> 5?](#how-do-i-select-properties-on-tables-1-through-5)
>
> [8. How do I add a property or city that is not listed on the Property
> Lookup
> Screen?](#how-do-i-add-a-property-or-city-that-is-not-listed-on-the-property-lookup-screen)
>
> [9. Can I attach files to the electronic
> application?](#can-i-attach-files-to-the-electronic-application)

[10. How do I submit my electronic
application?](#how-do-i-submit-my-electronic-application)

[11. What if my electronic submission
fails?](#what-if-my-electronic-submission-fails)

[12. How do I print a draft copy of the
forms?](#how-do-i-print-a-draft-copy-of-the-forms)

[13. How do I print an individual
form?](#how-do-i-print-an-individual-form)

[14. How do I print the completed
application?](#how-do-i-print-the-completed-application)

[15. Is there anything else I need to do to complete the application
submission?](#_15.__Is)

[16. Should I mail anything?](#should-i-mail-anything)

[17. When will I receive a confirmation that the Department of Education
has received my
application?](#when-will-i-receive-a-confirmation-that-the-department-of-education-has-received-my-application)

[18. Can I submit a late application through
e‑Application?](#can-i-submit-a-late-application-through-eapplication)

[19. How do I amend my application?](#how-do-i-amend-my-application)

[20. Where can I get additional help for Impact Aid related
questions?](#where-can-i-get-additional-help-for-impact-aidrelated-questions)

### 1. What do I enter for "Impact Aid number" during registration?

*If you applied for Impact Aid in a previous year*: In this field, enter
the Impact Aid number that has been assigned to your local educational
agency by the Impact Aid Program. This number can be found on vouchers
for Impact Aid payments that you have received. For *e*‑Application,
enter only the state code (first two characters) and applicant code
(last four characters) of the Impact Aid number, with no hyphens or
fiscal year (*e.g.*, for Impact Aid number **10**‑AL‑2006‑**0001**,
enter **100001**).

![](media/image1.png){width="4.990972222222222in"
height="2.8604166666666666in"} 

*IMPORTANT! You must accurately enter your own school district's Impact
Aid number to access your unique identification and property data. Do
not use the number in the example above.*

You must register with your unique Impact Aid number for your forms and
tables to "pre‑populate" your data, *i.e.*, automatically display data
from your prior year application. When you apply using your Impact Aid
number, you **will not** have to enter data we already have for you,
such as your address, contact person, and eligible Federal properties
that you claimed on your previous year's application. You **will** be
able to edit these data, as necessary, and add additional items that are
new for the current application.

*If you have never applied FoR Impact Aid:* Leave this field blank. You
will be assigned a temporary Impact Aid number by *e*‑Application. After
you submit your electronic application, you will receive a permanent
Impact Aid number from the staff of the Impact Aid Program.

 

### 2. Why are the tables not pre‑populated with my properties?

If you have applied to Impact Aid in the past, make sure you entered
your Impact Aid number in your user profile as described in [FAQ
1](#what-do-i-enter-for-impact-aid-number-during-registration). If you
do not have your Impact Aid number in your user profile, *e*‑Application
assumes that you are a new applicant and will not pre‑populate data on
your application. If you have applied for Impact Aid previously, but not
last year, *e*‑Application will fill in your name and address, but no
other data.

 

### 3. Which forms and tables are mandatory?

Your application must contain all mandatory forms, including:

-   the Cover Page

-   the Section 8003 Assurances

-   one or more of Tables 1 through 5

-   Table 6

-   Table 7, if it is displayed (This form is required if your LEA
    claimed children with disabilities on Table 1 or Table 2 on your FY
    2007 application.)

-   Table 8, if it is displayed (This form is required if your LEA
    operates buildings owned by the Department of Education.)

-   Table 10, if it is displayed (This form is required if your LEA
    receives construction payments under Section 8007(a).)

Tables 9 and 11 are optional for all applicants.

When you have completed each form, you must indicate so at the bottom of
the form by checking the Form Completed box and clicking the SAVE
button. This will return you to the Application for Grants screen and
change the status icon next to the name of the form to Completed.

### 4. What information is already on the forms?

If you are a recurring Impact Aid applicant, information on this form is
copied for you from a previous application you submitted. Check this
information and make any necessary corrections and additions.

New applicants must complete all items. On the Cover Page, new
applicants must select State before selecting city and county.

Once you have completed the cover page, you must print it and obtain the
signature of the authorized representative for the LEA. See
[FAQ 5](#how-do-i-complete-the-cover-page) about completing the Cover
Page.

### 5. How do I complete the Cover Page? 

You must edit the Cover Page before you begin working with the other
forms.

Select the Cover Page from the list of Application Forms list on the
Application for Grants screen. This will open the Cover Page data entry
screen. You must enter information on each of the mandatory fields,
which are marked by an asterisk, then check "Form Completed" and click
the "Save" button at the bottom of the screen.

New applicants must select the State before selecting the city and
county and complete all other items on the cover page.

Once you have completed the cover page, you must print it and obtain the
signature of the authorized representative for the LEA. See [FAQs
12](#how-do-i-print-a-draft-copy-of-the-forms),
[13](#how-do-i-print-an-individual-form) and
[14](#how-do-i-print-the-completed-application) about printing the
application.

### 6. Why is a table missing from my application? 

The application that you see on the screen is customized for you based
on the Impact Aid number listed in your *e*‑Application User Profile and
the information in the Section 8003 application your school district
submitted last year.

If you have applied to Impact Aid in the past, make sure you entered
your Impact Aid number on your User Profile during *e*‑Application
registration. If your Impact Aid number is missing from your User
Profile, the system will present to you only the forms required for new
applicants. For example, Table 7 is not required of new applicants, and
would not be presented.

In addition, if you did not claim children with disabilities on Table 1
or Table 2 of your FY 2008 application, Table 7 is not required for your
FY 2009 application, so the *e*‑Application will not display it for you.

### 7. How do I select properties on Tables 1 through 5?

There is a dropdown arrow located on every row of Tables 1 through 5.
Click the dropdown arrow to open the Property Lookup Screen. The
Property Lookup Screen will display eligible federal properties located
within your State that previously have been approved by the Impact Aid
Program for inclusion on applications for Section 8003. Once you click
on a property on the Property Lookup Screen, it will appear on your
form.

The Property Lookup Screen is a "pop‑up" window. If it does not appear
when you click the dropdown arrow, you may have a "pop‑up blocker"
active on your computer. You must turn off any pop‑up blocker for the
Property Lookup Screen to operate.

### 8. How do I add a property or city that is not listed on the Property Lookup Screen? 

Near the bottom of the Property Lookup Screen, you can add a new
property by entering its name, address and city. After entering the new
property, click the OK button. The property will appear on your form and
will be assigned a temporary property number. We will assign a permanent
property number when we have verified the eligibility of that property.

When entering a new property at the bottom of the Property Lookup
screen, select the City by clicking the dropdown arrow next to City to
open the City Lookup screen.

### 9. Can I attach files to the electronic application? 

No. The *e*‑Application will not accept attachments.

### 10. How do I submit my electronic application?

After completing all the mandatory forms (and any optional forms of your
choice) listed on the Application for Grants screen, click the READY TO
SUBMIT button at the bottom of the screen. This will open the
Application Submission screen. Read this screen carefully and enter the
name and title of the Authorized Representative who will sign the Cover
Page. Then click the SUBMIT button at the bottom of the screen.

If you have not completed all the mandatory information at the time you
click the READY TO SUBMIT button, an error message will be displayed and
you will be returned to the Application for Grants screen so that you
can make corrections. *If this happens, be careful!* Your application
has *not* been successfully submitted and you will *not* receive a
confirmation message. You must make corrections and re‑try the
submission process or your application *will not be eligible*.

After you successfully submit your application, *e‑*Application will
display a confirmation message with your Impact Aid number and
*e‑*Application tracking number. You should print this confirmation
notice for your records using the PRINT CONFIRMATION IN HTML button at
the bottom of the screen. This is your only chance to do this, as you
cannot return to the confirmation notice on‑line again.

You also may select the REQUEST COMPLETE PACKAGE IN PDF button to have
the system assemble a package of all your completed forms for you to
print all at once. The screen that opens after you click this button
will give you further directions.

The system also will e‑mail the confirmation notice to you. The e‑mail
will include your application's Impact Aid number and an *e*‑Application
tracking number. Print it for your records.

### 11. What if my electronic submission fails?

If your electronic submission fails, you will see an on‑screen message
with instructions. This can happen, for example, if you do not complete
one or more of the required forms before clicking the READY TO SUBMIT
button. You *must* correct any problems, click the READY TO SUBMIT
button again, and successfully complete the submission process or your
application *will not be eligible*.

### 12. How do I print a draft copy of the forms? 

You can print a draft copy of the entire application from the List of
Application Packages screen. On your Start Page, click the ADD button,
which will open the List of Application Packages screen. Click the
printer icon![](media/image2.png){width="0.25in" height="0.25in"} next
to the name of this application, which will open a second window with a
printer‑friendly version of the blank application. In the second window,
set your web browser's printer orientation to "Landscape" and then click
the PRINT button on your browser's toolbar. After you have printed the
document, close the second window, and click the Start Page link to
return to your Start Page.

### 13. How do I print an individual form? 

To print an individual form, in draft or completed status, click the
printer icon![](media/image2.png){width="0.25in" height="0.25in"} next
to the name of the form on the Application for Grants screen. Once you
click the icon, a second window will open with a printer‑friendly
version of the form. In the second window, set your web browser's
printer orientation to "Landscape" and then click the PRINT button on
your browser's toolbar. To print another form, leave the second window
open, go back to the List of Application Forms on the first window and
click the printer icon next to the name of that form. The
printer‑friendly version of that form will open in the second window,
ready to print.

> *Be sure to set your printer for landscape orientation*.

![](media/image3.jpeg){width="5.894444444444445in"
height="3.2694444444444444in"}

> *Your printer properties window may look different from this
> illustration,*
>
> *but should have an option to select landscape orientation.*

### 14. How do I print the completed application? 

You can print the entire application with your data after you have
submitted the application. When you are on the submission confirmation
screen during the submission process, look for the REQUEST COMPLETE
PACKAGE IN PDF button at the bottom of the screen. When you click that
button, a screen with further instructions will open. Note that the
document may not be immediately available. You will receive an e‑mail
notice when the document is ready for you to view and print, so you
don't have to stay on the instructions screen while you wait for the
document to be created.

Once the document is created, it will appear on your Start Page as a
printer icon![](media/image2.png){width="0.25in" height="0.25in"} next
to the name of this application. When you click the icon, a second
window will open with a printer‑friendly version of the form. In the
second window, set your web browser's printer orientation to "Landscape"
and then click the print button on your browser's toolbar. After you
have printed the document, close the second window.

### 15. Is there anything else I need to do to complete the application submission? 

You must fax or e‑mail the following items as soon as possible, and no
later than three business days following January 31 (February 5):

-   The Cover/Signature form and the Assurances/Certification form, both
    with **timely dated original signatures.**

-   Tables 9 and 11, if your application reports information on these
    optional tables, with **timely dated original signatures**.

***REMEMBER:***

> Your *e*‑Application is not complete until you fax or e‑mail these
> signed documents.
>
> The Impact Aid Program fax number is **202‑205‑0088**.
>
> Our e‑mail address is **Impact.Aid@ed.gov**.

Please use the fax cover sheet from the list of Documents & Instructions
on the Application for Grants screen. Keep in mind that our fax machine
will be busy as the deadline approaches. Do not wait until the last
minute to submit and fax the signature pages. Keep your fax machine's
confirmation sheet or your e‑mail receipt as proof of submission.

 

### 16. Should I mail anything?

Do not mail anything to the Impact Aid Program.

Mail a copy of your application to your state educational agency (SEA),
using the transmittal form from the list of Documents & Instructions on
the Application for Grants screen.

### 17. When will I receive a confirmation that the Department of Education has received my application? 

After you submit your application, *e*‑Application will display a
confirmation message with your Impact Aid number and *e*‑Application
tracking number. You should print this confirmation notice for your
records! You will not be able to see the confirmation page again. The
*e*‑Application will also e‑mail a confirmation notice to all registered
users who are associated with the application. But, this is only half of
your application receipt confirmation.

After you send the Impact Aid Program your signature pages by fax or
e‑mail, an Impact Aid Program staff member will send you another e‑mail
to inform you that your application is complete and the date of receipt.
Be sure to compare this date to your fax confirmation date and keep
these documents as proof of timely submission.

### 18. Can I submit a late application through e‑Application? 

Yes, *e*‑Application will accept applications for which the submission
process was not completed by 4:30 p.m. Washington, D.C. time on January
31. However, these applications will be considered late and any payment
will be reduced by ten percent.

 

You can submit your application as a late application for 60 days
following the due date, *i.e.*, until March 31, 2008.

Applications submitted after the 60‑day late period will not be eligible
for funding.

After the 60‑day late period, the status of any application that has not
been submitted becomes "Closed‑Not Submitted," and the Impact Aid
Section 8003 package link on the Application Package page will no longer
be available.

### 19. How do I amend my application? 

After you submit your application, you can make changes to it by
submitting an amendment through *e*‑Application. At the bottom of the
page where the READY TO SUBMIT button originally appeared, click the
AMEND button. The system will generate a new copy of your application,
with a new version number and a new READY TO SUBMIT button. Once you
make any necessary changes to the application, click the READY TO SUBMIT
button again to resubmit your entire application. You will keep the same
Impact Aid number that you previously used, but the version number of
your application will be updated with each amendment. Previous versions
of your application can be viewed through the Application History link
on the application page.

You can submit an amendment at any time after the initial submission up
until 4:30 p.m., Washington, D.C. time on September 30.

 

### 20. Where can I get additional help for Impact Aid‑related questions? 

Contact the Impact Aid Program by telephone, fax or e‑mail, or visit the
Impact Aid web sites.

Telephone 202‑260‑3858

Fax 202-205-0088

E‑mail <Impact.Aid@ed.gov>

Web site
<http://www.ed.gov/about/offices/list/oese/impactaid/index.html>

8003 web site <http://www.ed.gov/programs/8003/index.html>