RD Instruction 2009-C

PART 2009 - BUDGETS

Subpart C - Accounting Distribution and Time and Attendnace

Contact Point Codes

## [Table of Contents]{.underline}

[Sec]{.underline}. [Page]{.underline}

2009.101 General. 1

2009.102 Definitions. 1

\(a\) Accounting Distribution Code 1

\(b\) Time and Attendance Contact Point Code. 1

2009.103 Accounting Distribution Code. 1

\(a\) Fiscal year and appropriation - 3 digits. 1

\(b\) Allottee - 1 digit. 1

\(c\) Major class - 2 digits. 2

\(d\) Type of employment - 1 digit. 2

\(e\) Working title - 2 digits. 2

\(f\) Subunit - 1 digit. 3

\(g\) Location (primary) - 2 digits. 3

\(h\) Location (Detail) - 3 digits. 3

2009.104 Application of accounting distribution code. 4

\(a\) Form AD-321-1, \"Time and Attendance Report.\" 4

\(b\) Form AD-287-2, \"Recommendation and Approval of

Awards." 4

\(c\) Form AD-343, \"Payroll Action Request.\" 5

\(d\) Form AD-581, \"Lump-Sum Leave or Compensatory Time

Payments.\" 5

\(e\) Form AD-616, \"Travel Voucher,\" Section E, Accounting

Classification. 5

2009.105 \[Reserved\]

2009.106 Time and attendance contact point code. 6

\(a\) Agency - 2 digits. 6

\(b\) State - 2 digits. 6

\(c\) Town - 4 digits. 6

\(d\) Unit - 2 digits. 6

\(e\) Timekeeper - 2 digits. 6

\(f\) Responsibility. 7

(09-04-96) PN 265

RD Instruction 2009-C

Table of Contents

Page 2

[Sec]{.underline}. [Page]{.underline}

2009.107 - 2009.150 \[Reserved\] 7

Exhibit A - Field Office-Working Title Codes

(Digits Eight and Nine)

Exhibit B - Accounting Distribution Code

-Digits Eleven and Twelve

Exhibit C - Accounting Distribution

-Digits Eleven through Fifteen

Location (Primary) and Unit Assignment Codes

\- Finance Office

Exhibit D - Accounting Distribution Code

Farmers Home Administration

(Under CAS Effective 10/1/82)

National Office Location Accounts

(Digits 11 through 15)

## o0o

RD Instruction 2009-C

## PART 2009 - BUDGETS

## 

## SUBPART C - ACCOUNTING DISTRIBUTION AND

## TIME AND ATTENDANCE CONTACT POINT CODES

§2009.101 [General]{.underline}.

This Subpart describes the Accounting Distribution Code and the Time and
Attendance Contact Point Code systems of the Rural Development. It also
prescribes the responsibilities under these two coding systems.

§2009.102 [Definitions]{.underline}.

\(a\) [Accounting Distribution Code]{.underline}. The coding system
designed to record the personal services costs for each employee by
fiscal year, appropriation, allottee, major class, type of employment,
working title, subunit, primary and detailed location code. Personal
travel expenses may also be recorded by using this accounting
distribution code.

\(b\) [Time and Attendance Contact Point Code]{.underline}. The coding
system used by all agencies of the Department to record the personal
services and leave accruals for employees, by agency, geographic
location, organizational unit, and, in special areas, time keeper code.

§2009.103 [Accounting Distribution Code]{.underline}.

This fifteen digit code is used to identify specific reporting levels
consisting of:

\(a\) [Fiscal year and appropriation]{.underline} - 3 digits:

\(1\) Fiscal year. The first digit of the accounting distribution code
will be the same as the last digit of the current fiscal year, i.e.,
1978 fiscal year is \"3.\"

\(2\) Appropriation. The second and third digit of the accounting
distribution code designates the appropriation to be charged with the
expense. Generally this appropriation designation will correspond with
Exhibit B of RD Instruction 2009-D. Currently all charges are to be
coded 01. (Revised 5-27-87, PN 52.)

\(b\) Allottee - 1 digit: Use the fourth digit of the accounting
distribution code to identify the area of jurisdiction over the payroll
and travel costs. (For time and attendance reporting purposes, these
codes will generally represent administrative distributions for purposes
other than the limitation of obligations or expenditures within
specified amounts and shall not be considered ss allotments from
appropriations.) Code as follows:

[Area of Jurisdiction]{.underline} [Code]{.underline}

National Office 1

Finance Office 2

Field Offices 3

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DISTRIBUTION: W,S,D,C Administration

Budgets

## 1

## (Revision 1)

(8-31-82) SPECIAL PN

RD Instruction 2009-C

§2009.103 (Cont.)

\(c\) [Major class - 2 digits]{.underline}. The fifth and sixth digits
of the accounting distribution code identifies class of employment. Code
as follows:

[Description of Class]{.underline} [Code]{.underline}

Permanent employment 71

Temporary employment 72

Reimbursement employment\* 76

\*Reimbursable employees perform services for other agencies, but remain
on the personnel roster and are paid by Rural Development. The salary,
benefits and other agreed upon expenses will be repaid to Rural
Development by the Agency receiving the services under an approved
agreement or memorandum of understanding.

\(d\) [Type of employment - 1 digit]{.underline}: The seventh digit of
the accounting distribution code identifies the employees\' type of
employment. Code as follows:

[Type of Employment]{.underline} [Code]{.underline}

Full-time employment 4

Part-time employment 5

Intermittent employment\* 6

\*Intermittent employment is defined in RD Instruction 2054-T as \"Those
who work less than full-time with no regular schedule arranged in
advance. These employees do not accrue leave benefits.

\(e\) [Working title - 2 digits]{.underline}. The eighth and ninth
digits of the code identifies all field office positions by the primary
function of the position. The working title code is not intended to
designate a specific subunit of responsibility. The program specialist,
code 10, includes all specialist positions: rural development, planning,
farmer, housing, community development, and business and industrial
programs. The Secretary, State Office, code 15, includes all secretarial
positions except the Secretary to the State Director. Special coding is
also provided for selected positions so that employment ceilings and
other constraints can be controlled.

\(1\) Exhibit A identifies the working title codes for field office
positions.

\(2\) Code all positions in the Finance Office and National Office
\"00.\"

\(3\) Noncompensatory personnel - travel expenses. An accounting
distribution code must be shown on all Forms AD-616, \"Travel Voucher.\"
This code will automatically be generated from payroll records for all
personnel who are in pay status. The working title code, eighth and
ninth digits, for travel vouchers for personnel not on Rural Development
payrolls is coded \"30.\"

## 2

## (Revision 1) 

§2009.103 (Cont.) RD Instruction 2009-C

\(f\) [Subunit - 1 digit]{.underline}. The tenth digit of the accounting
distribution code indicates:

\(1\) A subsidiary unit or administrative level below the primary State
location:

[Subunit]{.underline} [Code]{.underline}

State Office Staff

Executive 1

Management 2

Program

Farmer 3

Community 4

Housing 5

Business and Industry 0

Consolidated programs

(two or more programs) 8

District Office 6

County Office 7

Committeemembers 9

\(2\) Code the subunit for the National and Finance Offices \"0.\"

\(g\) [Location (primary) - 2 digits]{.underline}: The eleventh and
twelfth digits of the accounting distribution code represent the primary
(State code) location code for the States, Finance Office, or the
National Office.

\(1\) State - Codes are in numerical order 01-69, as listed in Exhibit
B. Codes 65-69 are reserved. States with more than 99 counties should
use only the primary State code, i.e., Georgia will use Code 10,
Illinois will use Code 13. Subsidiary codes will not be used in the
application of the accounting distribution coding.

\(2\) Finance Office - Codes are listed in Exhibit C.

\(3\) National Office - Codes are listed in Exhibit D.

\(h\) [Location (Detail) - 3 digits]{.underline}. The thirteenth,
fourteenth, and fifteenth digits of the accounting distribution code
represent the detail location code for County and District Offices. (Do
not use the General Services Administration \"Geographical Location
Code.\") Code all State Office employees \"000.\" All States will code
the first digit of this code \"0\" when it is applied to counties
numbered 01 through 99. District Office locations will also be coded
with the County location. (Do not code District Offices as \"6\".)
Specific unit location codes using these last three digits and
applicable no the Finance Office and National Offices, are listed in
Exhibits C and D, respectively

## 3

## (Revision 2)

(8-31-82) SPECIAL PN

RD Instruction 2009-C

§2009.104 [Application of accounting distribution code]{.underline}.

National Finance Center MODE Handbooks and related RD Instructions
provide for the inclusion of an \"Accounting Distribution Code\" on the
following forms:

\(a\) [Form AD-321-3, \"Time and Attendance Report]{.underline}.\" The
accounting distribution code will generally be stored and generated by
the National Finance Center\'s (NFC) computer system from their payroll
master file. Code Form AD-321-3 on the first pay period for a new
employee or when a change is necessary to the accounting distribution
code. Code Form\
AD-321-3 when a change is required in the payroll master file by any
personnel action, i.e., accessions, promotions, change of position
title, reassignments, and change to lower grade. Form AD-321-3 will also
show a new accounting distribution code when an employee is detailed to
another duty station that involves a change of primary location for an
extended period of time, generally considered to be for 30 days or more.
Upon termination of the detail, the form will again be coded to record
the permanent duty station. (The Form AD-321-3 will not show a detail to
another duty station if the change is within the primary (State)
location code.) The accounting distribution code will be shown on Line 3
of Form AD-321-3 in the fields labeled \"APPRN,\" \"A,\" \"B,\" \"C,\"
and \"D.\" (See Exhibit E). Leave the first block in Fields A, B, C, and
D blank. An entry will also be made to Line 2 \"Acct. Data Code\" for
the following conditions:

\(1\) Enter a \"1\" in the \"Acct. Data Code\" block if the accounting
distribution code shown on Line 3 is intended to establish a new or
permanently replace the code stored in the master files for the
employee.

\(2\) Enter a \"2\" each pay period if the accounting distribution code
currently stored in the employee\'s master file is to be used. Whenever
a \"2\" is entered, in the Acct. Data Code Block, do not show an
accounting distribution code. The scanner will reject the Form AD-321-3
if coding is omitted from this field unless an entry is shown under the
accounting distribution code.

\(3\) Leave the \"Acct. Data Code\" blank if the accounting distribution
code entered on Form AD-321-3 represents a temporary change for only
that pay period. (See Time and Attendance Report Handbook - Scanner Form
AD-321 Chapter II paragraphs 20 and 29.)

\(b\) [Form AD-287-2, \"Recommendation and Approval of
Awards]{.underline}.\"\
(Revised 09-04-96, PN 265.)

## 4

## (Revision 2) 

RD Instruction 2009-C

§2009.104 (Con.)

\(c\) [Form AD-343, \"Payroll Action Request]{.underline}.\" Repayment
of annual leave lump-sum payments. Employment officers will prepare and
transmit Form AD-343 to the NFC. Insert \"Repayment of annual leave
lump-sum leave payment\" in block 11 and insert \"Compute and collect
the payment of unexpired portion of annual leave lump-sum period (see
SF-1150, Record of Leave Data, attached)\" in block 13. Attach a copy of
SF-1150 to the Form AD-343. The accounting distribution code should be
inserted in block 15. (See MODE manual, Chapter VI, Appendix A.)
(Renumbered and Revised 09-04-96, PN 265.)

\(d\) [Form AD-581, \"Lump-Sum Leave or Compensatory Time
Payments]{.underline}.\" Employment officers will prepare and transmit
Form AD-581 to NFC, for lump-sum annual leave payments, when an employee
separates from Government service, or for compensatory time payments.
(See MODE manual, Chapter II, Section C.) (Renumbered 09-04-96, PN 265.)

\(e\) [Form AD-616, \"Travel Voucher,\" Section E, Accounting
Classification]{.underline}. This section of the travel voucher will be
used to override the regular accounting distribution code as recorded in
the master file. Special reporting requirements are necessary to obtain
information concerning specific travel costs. The seventh, eighth, and
ninth positions of the type of employment code and working title code,
§2009.103 (d) and (e) of this subpart, will be used for this purpose and
will be considered a three-digit code. The three digit override code
will be inserted in Section E - Accounting Classification, of

Form AD-616. It will not be necessary to record the full 15 digit
accounting distribution code for override purposes. The Central
Accounting System will be programmed to record only the [three
digit]{.underline} override code for all Agency personnel. (Renumbered
and Revised\
09-04-96, PN 265.)

\(1\) Code 2XX - Training Travel\*

200 - National and Finance Office

210 - State, (Field office)

\*Special codes in this training series will be assigned
[annually]{.underline} as needed. Codes 200 and 210 will usually be
associated with the annual training related travel allocation.

\(2\) Code3XX - Special Travel Authorizations

Detailed coding will be approved by the National Office to meet specific
requirements.

## 5

## (Revision 1)

(8-31-82) SPECIAL PN

RD Instruction 2009-C

§2009.104(e) (Con.)

\(3\) If the Form AD-616. Section E, does [not]{.underline} show a
change, travel will be recorded in the regular distribution code account
and will constitute a part of the regular travel costs to be reported
under §2009.4(b)(1) of RD Instruction 2009-A.

\(4\) The full fifteen digit accounting distribution code must be used
when processing travel vouchers for \"noncompensatory\" personnel,
working title code 30, since no coding for these persons will be shown
in the master file. In all instances, (National Office, Finance Office
and field offices) the last two digits of this code will be shown as
\"30,\" in accordance with §2009.103(e)(3) of this subpart.

§2009.105 \[Reserved\]

§2009.106 [Time and attendance contact point code]{.underline}.

[Composition of code]{.underline}. The time and attendance contact point
code is a five-level, 12-digit code used by all timekeepers to report
services and leave for regular employees. The contact point code is
comprised as follows: (Revised 09-04-96, PN 265.)

\(a\) [Agency - 2 digits]{.underline}. The Agency code for RHS is 07,
for RBS 32 and RUS 15. (Revised 09-04-96, PN 265.)

\(b\) [State - 2 digits]{.underline}. The State code will be found in
the [General Services Administration\'s (GSA) \"Geographical Location
Codes]{.underline}.\"

\(c\) [Town - 4 digits]{.underline}. The town code will be found in
[GSA\'s \"Geographical Location Codes]{.underline}.\" For towns not
listed in the GSA Geographical Location Codes, request a code from the
Personnel Division, National Office.

## 6

## (Revision 1) 

RD Instruction 2009-C

§2009.106 (Con.)

\(d\) [Unit - 2 digits]{.underline}.

County Offices 01

District Office, includes district directors

headquartered in a state or county office 02

State Offices

Office of State Director 11

Administrative Staff 12

Program Staff

Farmer Program 13

Community Program 14

Housing Program 15

Business and Industry Program 10

Consolidated Programs 18

Finance Office 04

National Office 05

\(e\) [Timekeeper - 2 digits]{.underline}. Code 45 for Puerto Rico and
50 for the Virgin Islands. Only timekeepers in Puerto Rico and the
Virgin Is1ands are required to post this code on time and attendance
reports.

\(f\) [Responsibility]{.underline}. The Directors of the Personnel
Division and the Finance Office and state directors must notify the NFC,
U.S. Department of Agriculture, P.O. Box 60,000, New Orleans, LA, 70160,
of any changes in time and attendance contact point codes and
corresponding addresses and telephone numbers resulting from opening,
closing, or moving an office, or changing telephone numbers. These
employment officers are also responsible for notifying timekeepers of
the time and attendance contact point codes to be used on Forms
AD-321-3, \"Time and Attendance Report,\" for Committeemembers. (Revised
10-19-83, PN 901)

§§2009.107 - 2009.150 \[Reserved\]

Attachments: Exhibits A, B, C, D, and E.

## oOo

## 7

## (Revision 1)

(8-31-82) SPECIAL PN

RD Instruction 2009-C

Exhibit A

## FIELD OFFICE WORKING TITLE CODES

## (DIGITS EIGHT AND NINE)

## 

## Recommended Administrative Level [1]{.underline}/

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \| \| \|Wrkg.

\_\_\_GENERAL
TITLE\_\_\_\_\_\_\_\|\_\_\_STAFF\_\_\|\_\_\_\_\_\_\_\_\_PROGRAM\_\_\_\_\_\_\_\_\_\_\|\_\_\_\_\_\|\_\_\_\_\|Title

\|Exec.\|Mgt.\|Farm.\|Comm.\|Hsg.\|B&I\|Comb.\|Dist.\|Cty.\|Code

\_\_\_(DIGIT TEN
CODE)\_\_\_\_\|\_\_1\_\_\|\_2\_\_\|\_\_3\_\_\|\_\_4\_\_\|\_5\_\_\|\_0\_\|\_\_8\_\_\|\_\_6\_\_\|\_7\_\_\|\_\_\_\_\_

\| \| \| \| \| \| \| \| \| \|

State Director \| X \| \| \| \| \| \| \| \| \| 01

Assistant \| \| \| \| \| \| \| \| \| \|

State Director \| X \| \| \| \| \| \| \| \| \| 02

Assistant to the \| \| \| \| \| \| \| \| \| \|

State Director \| X \| \| \| \| \| \| \| \| \| 03

\| \| \| \| \| \| \| \| \| \|

Administrative Officer \| \| X \| \| \| \| \| \| \| \| 05

Administrative \| \| \| \| \| \| \| \| \| \|

Assistant \| \| X \| \| \| \| \| \| \| \| 06

Management Technician \| \| X \| \| \| \| \| \| \| \| 07

\| \| \| \| \| \| \| \| \| \|

Chief Program \| N/A \|N/A \| X \| X \| X \| X \| X \| \| \| 01

\| \| \| \| \| \| \| \| \| \|

Loan Examiner \| N/A \|N/A \| X \| X \| X \| X \| X \| \| \| 03

Engineer \| \|N/A \| X \| X \| X \| X \| X \| \| \| 04

Architect \| \|N/A \| N/A \| X \| X \| X \| X \| \| \| 05

Loan Servicing \| \| \| \| \| \| \| \| \| \|

Assistant \| \|N/A \| X \| X \| X \| X \| X \| \| \| 06

\| \| \| \| \| \| \| \| \| \|

Construction Analyst \| \| \| \| X \| X \| X \| X \| X \| \| 25

\| \| \| \| \| \| \| \| \| \|

Program Specialist \| \| \| \| \| \| \| \| \| \|

(includes Property \| \| \| \| \| \| \| \| \| \|

Management) \| \| \| X \| X \| X \| X \| X \| \| \| 10

\| \| \| \| \| \| \| \| \| \|

Program Assistant \| N/A \| X \| N/A \| N/A \|N/A \|N/A\| N/A \| \| \|
11

\| \| \| \| \| \| \| \| \| \|

Program Clerk \| \| X \| X \| X \| X \| X \| X \| \| \| 12

\| \| \| \| \| \| \| \| \| \|

Office Servicing \| \| \| \| \| \| \| \| \| \|

Assistant \| \| X \| \| \| \| \| \| \| \| 36

\| \| \| \| \| \| \| \| \| \|

(04-30-96) SPECIAL PN

RD Instruction 2009-C

Exhibit A

Page 2

## FIELD OFFICE WORKING TITLE CODES

## (DIGITS EIGHT AND NINE)

## 

## Recommended Administrative Level [1]{.underline}/

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \| \| \|Wrkg.

\_\_\_GENERAL
TITLE\_\_\_\_\_\_\_\|\_\_\_STAFF\_\_\|\_\_\_\_\_\_\_\_\_PROGRAM\_\_\_\_\_\_\_\_\_\_\|\_\_\_\_\_\|\_\_\_\_\|Title

\|Exec.\|Mgt.\|Farm.\|Comm.\|Hsg.\|B&I\|Comb.\|Dist.\|Cty.\|Code

\_\_\_(DIGIT TEN
CODE)\_\_\_\_\|\_\_1\_\_\|\_2\_\_\|\_\_3\_\_\|\_\_4\_\_\|\_5\_\_\|\_0\_\|\_\_8\_\_\|\_\_6\_\_\|\_7\_\_\|\_\_\_\_\_

\| \| \| \| \| \| \| \| \| \|

Personnel Management \| \| \| \| \| \| \| \| \| \|

Specialist \| \| X \| \| \| \| \| \| \| \| 37

Office Management \| \| \| \| \| \| \| \| \| \|

Assistant \| \| X \| \| \| \| \| \| X \| X \| 13

Special Project \| \| \| \| \| \| \| \| \| \|

Representative \| X \| \| \| \| \| \| \| \| \| 14

Secretary to \| \| \| \| \| \| \| \| \| \|

State Directors \| X \| \| \| \| \| \| \| \| \| 20

\| \| \| \| \| \| \| \| \| \|

Secretary, \| \| \| \| \| \| \| \| \| \|

State Office, Other \| X \| X \| \| \| \| \| \| \| \| 15

Personnel Assistant \| \| X \| \| \| \| \| \| \| \| 16

Clerk, State Office \| X \| X \| \| \| \| \| \| \| \| 17

Clerk-Stenography \| X \| X \| \| \| \| \| \| \| \| 18

Clerk-Typist \| X \| X \| X \| X \| X \| X \| X \| \| \| 19

\| \| \| \| \| \| \| \| \| \|

District Director \| \| \| \| \| \| \| \| X \| \| 26

Assistant District \| \| \| \| \| \| \| \| \| \|

Director or \| \| \| \| \| \| \| \| \| \|

District Loan \| \| \| \| \| \| \| \| \| \|

Specialist \| \| \| \| \| \| \| \| X \| \| 27

\| \| \| \| \| \| \| \| \| \|

District Office Clerk \| \| \| \| \| \| \| \| X \| \| 28

\| \| \| \| \| \| \| \| \| \|

Construction Inspectors\| \| \| \| \| X \| \| X \| X \| X \| 29

\| \| \| \| \| \| \| \| \| \|

Loan Technician \| \| \| X \| X \| X \| X \| X \| X \| X \| 22

\| \| \| \| \| \| \| \| \| \|

RD Instruction 2009-C

Exhibit A

Page 3

## FIELD OFFICE WORKING TITLE CODES

## (DIGITS EIGHT AND NINE)

## 

## Recommended Administrative Level [1]{.underline}/

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \| \| \|Wrkg.

\_\_\_GENERAL
TITLE\_\_\_\_\_\_\_\|\_\_\_STAFF\_\_\|\_\_\_\_\_\_\_\_\_PROGRAM\_\_\_\_\_\_\_\_\_\_\|\_\_\_\_\_\|\_\_\_\_\|Title

\|Exec.\|Mgt.\|Farm.\|Comm.\|Hsg.\|B&I\|Comb.\|Dist.\|Cty.\|Code

\_\_\_(DIGIT TEN
CODE)\_\_\_\_\|\_\_1\_\_\|\_2\_\_\|\_\_3\_\_\|\_\_4\_\_\|\_5\_\_\|\_0\_\|\_\_8\_\_\|\_\_6\_\_\|\_7\_\_\|\_\_\_\_\_

\| \| \| \| \| \| \| \| \| \|

County Supervisor: \| \| \| \| \| \| \| \| \| \|

Regular \| \| \| \| \| \| \| \| \| X \| 11

Emergency \| \| \| \| \| \| \| \| \| X \| 12

Economic \| \| \| \| \| \| \| \| \| X \| 42

\| \| \| \| \| \| \| \| \| \|

Assistant County \| \| \| \| \| \| \| \| \| \|

Supervisor: \| \| \| \| \| \| \| \| \| \|

Regular \| \| \| \| \| \| \| \| \| X \| 14

Emergency \| \| \| \| \| \| \| \| \| X \| 15

Economic \| \| \| \| \| \| \| \| \| X \| 45

\| \| \| \| \| \| \| \| \| \|

Special Program leader \| \| \| \| \| \| \| \| \| \|

(impact, Rural Area, \| \| \| \| \| \| \| \| \| \|

etc.) \| \| \| \| \| \| \| \| X \| X \| 17

\| \| \| \| \| \| \| \| \| \|

Interpreter \| \| \| \| \| \| \| \| \| X \| 18

\| \| \| \| \| \| \| \| \| \|

County Office \| \| \| \| \| \| \| \| \| \|

Assistants \| \| \| \| \| \| \| \| \| X \| 20

(includes all \| \| \| \| \| \| \| \| \| \|

regular clerical \| \| \| \| \| \| \| \| \| \|

positions) \| \| \| \| \| \| \| \| \| \|

\| \| \| \| \| \| \| \| \| \|

Clerk-Typist - Special \| \| \| \| \| \| \| \| \| \|

Emergency \| \| \| \| \| \| \| \| \| X \| 39

Economic \| \| \| \| \| \| \| \| \| X \| 49

(04-30-96) SPECIAL PN

RD Instruction 2009-C

Exhibit A

Page 4

## FIELD OFFICE WORKING TITLE CODES

## (DIGITS EIGHT AND NINE)

## 

## Recommended Administrative Level [1]{.underline}/

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \| \| \|Wrkg.

\_\_\_GENERAL
TITLE\_\_\_\_\_\_\_\|\_\_\_STAFF\_\_\|\_\_\_\_\_\_\_\_\_PROGRAM\_\_\_\_\_\_\_\_\_\_\|\_\_\_\_\_\|\_\_\_\_\|Title

\|Exec.\|Mgt.\|Farm.\|Comm.\|Hsg.\|B&I\|Comb.\|Dist.\|Cty.\|Code

\_\_\_(DIGIT TEN
CODE)\_\_\_\_\|\_\_1\_\_\|\_2\_\_\|\_\_3\_\_\|\_\_4\_\_\|\_5\_\_\|\_0\_\|\_\_8\_\_\|\_\_6\_\_\|\_7\_\_\|\_\_\_\_\_

\| \| \| \| \| \| \| \| \| \|

Non-Compensatory \| \| \| \| \| \| \| \| \| \|

Personnel \| X \| X \| X \| X \| X \| X \| X \| X \| X \| 30

(CETA, etc.) [2]{.underline}/ \| \| \| \| \| \| \| \| \| \|

\| \| \| \| \| \| \| \| \| \|

Student Trainees \| N/A \| X \| X \| X \| X \| X \| X \| X \| X \| 31

\| \| \| \| \| \| \| \| \| \|

Stay-In School, Temp. \| N/A \| X \| X \| X \| X \| X \| X \| X \| X \|
33

\| \| \| \| \| \| \| \| \| \|

Cooperative \| \| \| \| \| \| \| \| \| \|

Education Trainees \| N/A \| X \| X \| X \| X \| X \| X \| X \| X \| 33

\| \| \| \| \| \| \| \| \| \|

\| \| \| \| \| \| \| \| \| \|

\| \| \| \| \| \| \| \| \| \|

[1]{.underline}/ Recommended Administrative levels are illustrative
only, except that "Not\
Applicable"areas are indicated to eliminate possible duplication of\
coding.

[2]{.underline}/ Coding to be used for travel vouchers when applicable.

## oOo

RD Instruction 2009-C

Exhibit B

Part I - Numerical\
State Office

## ACCOUNTING DISTRIBUTION CODE - DIGITS ELEVEN AND TWELVE

## PRIMARY LOCATION CODES - FIELD OFFICES

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

STATE \|\| STATE

CODE OFFICE \|\| CODE OFFICE

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\|\|\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

01 ALABAMA \|\| 35 NEW JERSEY

02 ARIZONA \|\| 36 NEW MEXICO

03 ARKANSAS \|\| 37 NEW YORK

04 CALIFORNIA \|\| 38 NORTH CAROLINA

05 COLORADO \|\| 40 NORTH DAKOTA

06 CONNECTICUT \|\| 41 OHIO

07 DELAWARE \|\| 42 OKLAHOMA

09 FLORIDA \|\| 43 OREGON

10 GEORGIA \|\| 44 PENNSYLVANIA

12 IDAHO \|\| 45 RHODE ISLAND

13 ILLINOIS \|\| 46 SOUTH CAROLINA

15 INDIANA \|\| 47 SOUTH DAKOTA

16 IOWA \|\| 48 TENNESSEE

18 KANSAS \|\| 49 TEXAS

20 KENTUCKY \|\| 52 UTAH

22 LOUISIANA \|\| 53 VERMONT

23 MAINE \|\| 54 VIRGINIA

24 MARYLAND \|\| 56 WASHINGTON

25 MASSACHUSETTS \|\| 57 WEST VIRGINIA

26 MICHIGAN \|\| 58 WISCONSIN

27 MINNESOTA \|\| 59 WYOMING

28 MISSISSIPPI \|\| 60 ALASKA

29 MISSOURI \|\| 61 HAWAII, AM. SAMOA

31 MONTANA \|\| 62 GUAM AND W. PACIFIC

32 NEBRASKA \|\| TERRITORIES

33 NEVADA \|\| 63 PUERTO RICO

34 NEW HAMPSHIRE \|\| 64 VIRGIN ISLANDS

\|\| 65-69 RESERVED

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\|\|\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(8-31-82) SPECIAL PN

RD Instruction 2009-C

Exhibit B

Page 2

Part II - Alphabetical

State Office

## ACCOUNTING DISTRIBUTION CODE - DIGITS ELEVEN AND TWELVE

## PRIMARY LOCATION CODES - FIELD OFFICES

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

STATE \|\| STATE

CODE OFFICE \|\| CODE OFFICE

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\|\|\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\|\|

01 ALABAMA \|\| 31 MONTANA

60 ALASKA \|\| 32 NEBRASKA

02 ARIZONA \|\| 33 NEVADA

03 ARKANSAS \|\| 34 NEW HAMPSHIRE

04 CALIFORNIA \|\| 35 NEW JERSEY

05 COLORADO \|\| 36 NEW MEXICO

06 CONNECTICUT \|\| 37 NEW YORK

07 DELAWARE \|\| 38 NORTH CAROLINA

09 FLORIDA \|\| 40 NORTH DAKOTA

10 GEORGIA \|\| 41 OHIO

62 GUAM AND W. \|\| 42 OKLAHOMA

PACIFIC TERR. \|\| 43 OREGON

61 HAWAII, AM. SAMOA \|\| 44 PENNSYLVANIA

12 IDAHO \|\| 63 PUERTO RICO

ILLINOIS \|\| 45 RHODE ISLAND

15 INDIANA \|\| 46 SOUTH CAROLINA

16 IOWA \|\| 47 SOUTH DAKOTA

18 KANSAS \|\| 48 TENNESSEE

20 KENTUCKY \|\| 49 TEXAS

22 LOUISIANA \|\| 52 UTAH

23 MAINE \|\| 53 VERMONT

24 MARYLAND \|\| 64 VIRGIN ISLANDS

25 MASSACHUSETTS \|\| 54 VIRGINIA

26 MICHIGAN \|\| 56 WASHINGTON

27 MINNESOTA \|\| 57 WEST VIRGINIA

28 MISSISSIPPI \|\| 58 WISCONSIN

29 MISSOURI \|\| 59 WYOMING

\|\| 65-69 RESERVED

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\|\|\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

## oOo 

RD Instruction 2009-C

Exhibit C

## ACCOUNTING DISTRIBUTION - DIGITS ELEVEN THROUGH FIFTEEN 

## LOCATION (PRIMARY) AND UNIT ASSIGNMENT CODES - FINANCE OFFICE

PRIMARY

[LOCATION]{.underline} [UNIT]{.underline}

OFFICE OF THE DIRECTOR 70 000

STAFF 010

MANAGEMENT AND EVALUATIONS STAFF 700

MANAGEMENT AND ADMINISTRATIVE STAFF 800

AFFIRMATIVE ACTION OFFICE 810

BUDGET AND FISCAL OFFICE 820

MANAGEMENT ANALYSIS OFFICE 830

PERSONNEL OFFICE 900

DIRECTOR, ADMINISTRATIVE SUPPORT DIVISION 000

STAFF 71 010

PROCUREMENT AND SUPPLY MANAGEMENT BRANCH 200

WAREHOUSE SECTION 210

PROPERTY MANAGEMENT BRANCH 300

RECORDS, FORMS AND MAIL MANAGEMENT BRANCH 400

RECORDS SECTION 410

MAIL PROCESSING SECTION 420

DIRECTOR, FISCAL AND ACCOUNTING DIVISION 72 000

STAFF 010

FISCAL ACCOUNTING BRANCH 200

ADMINISTRATIVE AND PROGRAM CONTROL SECTION 210

ADMINISTRATIVE ACCOUNTS UNIT 211

RESEARCH AND REENTRY UNIT 212

FINANCIAL ACCOUNTING SECTION 230

ALLOTMENT LEDGER UNIT 231

GENERAL LEDGER UNIT 232

FINANCIAL AND MANAGEMENT REPORTS SECTION 240

UNIT I 241

UNIT II 242

(8-31-82) SPECIAL PN

RD Instruction 2009-C

Exhibit C

Page 2

## ACCOUNTING DISTRIBUTION - DIGITS ELEVEN THROUGH FIFTEEN 

## LOCATION (PRIMARY) AND UNIT ASSIGNMENT CODES - FINANCE OFFICE

PRIMARY

[LOCATION]{.underline} [UNIT]{.underline}

DIRECTOR, FISCAL AND ACCOUNTING DIVISION

(CONTINUED)

LOAN AND INVESTOR ACCOUNTING BRANCH 300

LOAN SERVICING SECTION I 310

UNIT I 311

UNIT II 312

LOAN SERVICING SECTION II 320

UNIT III 321

UNIT IV 322

LOAN SERVICING SECTION III 330

UNIT V 331

UNIT VI 332

COMMUNITY PROGRAMS AND PROPERTY ACCOUNTING

SECTION 340

COMMUNITY PROGRAMS UNIT 341

MULTIPLE FAMILY HOUSING 342

PROPERTY ACCOUNTING UNIT 343

INQUIRY STATION UNIT 344

PRIVATE SECTOR LIAISON SECTION 350

ACCOUNTING SYSTEMS BRANCH 400

DEVELOPMENT AND DESIGN SECTION 410

ACCOUNTING AND POLICY STANDARDS SECTION 420

PROCEDURES AND SPECIAL ANALYSIS SECTION 430

DIRECTOR, OPERATIONS DIVISION 74 000

STAFF 010

COMPUTER RESOURCES BRANCH 200

DATA PREPARATION AND CONTROL BRANCH 300

DOCUMENT CONTROL BRANCH 310

DATA INPUT SECTION 320

WORK MEASUREMENT SECTION 330

COLLECTION SECTION 340

COUNTY OFFICE COLLECTION UNIT 341

DIRECT PAYMENT COLLECTION UNIT 342

QUALITY CONTROL BRANCH 400

ACCOUNTING AND JOURNAL CONTROL BRANCH 500

## oOo 

RD Instruction 2009-C

Exhibit D

## Accounting Distribution Code

## 

## Farmers Home Administration 

## (Under CAS Effective 10/1/82)

## 

## National Office Location Accounts

## (Digits 11 through 15)

Primary

[Office]{.underline} [Location]{.underline} [Unit]{.underline}

Office of the Administrator 80 000

Staff 010

Associate Administrator 100

Special Assignments 200

Staff Assistants 300

Legislative Affairs and Public Information Staff 80 400

Congressional Affairs 410

Information Staff 420

National 421

Field 422

Equal Opportunity Staff 80 500

Equal Opportunity Branch 510

Equal Employment Branch 520

Planning and Analysis Staff 80 600

Planning Branch 610

Analysis Branch 620

Audit and Control Branch 630

Deputy Administrator, Financial

and Administrative Operations 81 000

Staff 010

Assistant Administrator Planning,

Budgeting and Finance 82 000

Staff 010

Budget Division 82 100

Staff 110

Farm and Community Development Programs 120

Housing Programs 130

Administrative Expense 140

Planning and Services 150

Financial and Productivity Analysis Division 82 200

Staff 210

Financial Operations Branch 220

Productivity Analysis Branch 230

(8-31-82) SPECIAL PN

RD Instruction 2009-C

Exhibit D

Page 2

Primary

Office Location Unit

Assistant Administrator Resources and Services 83 000

Staff 010

Personnel Division 83 100

Staff 110

Planning and Evaluation Staff 120

Employee Relations Branch 130

Operations Branch 140

Policy Development Branch 150

Organization, Management and Training Division 83 200

Staff 210

Organization and Management Branch 220

Training Branch 230

Directives and Administrative Services Division 83 300

Staff 310

Property and Space Management Branch 320

Space Control 321

Property Management 322

Procurement Management 323

Travel Management 324

Records, Forms and Communications Branch 330

Records and Forms 331

Mail and Files 332

Internal Mail Processing 333

Communication Center 334

Directives Management Branch 340

\* 341

\* 342

Assistant Deputy Administrator-

Automated System Development 84 000

Staff 010

Accounting System Conversion and

Enhancement Development Division 84 100

Staff 110

System Management Branch 120

System Development Branch 130

System Control Branch 140

Productivity Support Branch 150

Management Information System

Development Division 84 200

Staff 210

Property Management Branch 220

Administrative Management Branch 230

Program Reports 240

RD Instruction 2009-C

Exhibit D

Page 3

Primary

Office Location Unit

Accounting System Design and Development Division 84 300

Staff 310

Accounting System Branch 320

Planning Branch 330

Assistant Administrator Accounting

and Director, Finance Office 70 000

Staff 010

(Remainder of coding shown in Exh. C of

this subpart)

Deputy Administrator Program Operations 91 000

Staff 010

Assistant Deputy Administrator

Program Operations 100

Program Support Staff 200

Assistant Administrator Farmer Programs 92 000

Staff 010

Real Estate and Production Division 100

Loan Processing 110

Service and Management 120

Emergency Division 200

Assistant Administrator Housing 93 000

Staff 010

S.F.H. Processing Division 100

S.F.H. Servicing and Property Management Division 200

M.F.H. Processing Division 300

M.F.H. Servicing and Property Management Division 400

Assistant Administrator Community

and Business Programs 94 000

Staff 010

Water and Waste Disposal Division 100

Community Facilities Division 200

Business and Industry Division 300

\* Descriptions and coding to be added as needed.

oOo

(8-31-82) SPECIAL PN