REPORT SUBMITTAL GUIDANCE: YEARLY PROGRESS REPORT

1\. When is the Yearly Progress Report due?

> A. *Yearly (Y)* reports are due 90 days after the project start
> anniversary date (e.g., project starts July 1, 2001; yearly report is
> due on September 28, 200x), unless a different reporting due date is
> given in the Special Terms and Conditions. The last yearly report is
> automatically waived; information should be included in the final
> report.

2\. What should the yearly report contain?

> A. The yearly report is a comprehensive, stand-alone report of all
> work done on the project up to that point in time.

3\. What electronic format should I use to submit the report?

> A. Reports must be submitted in [Adobe Portable Document
> Format]{.underline} (PDF). If you cannot meet this requirement, please
> notify your contract specialist and project manager via
> <psdrept@id.doe.gov> for additional instructions. Awardees should
> expect to eventually acquire PDF capability in order to comply with
> reporting requirements, including a requirement for the final report
> to be submitted as a PDF document.

4\. What page set-up requirements do I need to meet?

> A. The report must be sized so that it can be printed on standard
> 8-1/2\" by 11\" paper. Margins on all four sides (including headers
> and footers) must not be smaller than one inch (1\"). Font size must
> be Arial 11 point or equivalent.

5\. Where is the recommended format?

A. The recommended format begins on the next page.

YEARLY PROGRESS REPORT

**Project Title:** Title

**Covering Period:** Time period covered by the report (e.g., April 1,
2002 through

> March 31, 2003)

**Date of Report:** Date (e.g., June 13, 2003)

**Recipient:** Company/University Name

Address

**Award Number:** DE-FC07-xxIDxxxxx

**Subcontractors:** Names

**Other Partners:** Names

**Contact(s):** Principal Investigator name, telephone number, and email
address

> (List others that you wish to be identified)

**Project Team:** DOE-HQ contact; Industry contact; project mentor;
contract specialist; etc., if you know these

**Project Objective:** Project objective(s)

**Background:** Project background

**Status:** This section should include a concise narrative assessment
of the work done up to the present time according to the tasks for the
project, as well as any problems or programmatic issues related to
milestones and schedule, and how they are being resolved. The discussion
should include experimental procedures used, observations/results,
conclusions, and recommendations. References should be included as
necessary. The status should not contain any proprietary information or
details that should not be released to the public. (This report will be
made available to the public via the Internet.) If such details are
important to reporting the status, a note can be included in the
write-up indicating this and asking the reader to contact the PI for
further information. It is expected that this section would be between 5
and 20 pages in length.

**Plans for Next Year:**

A discussion about the plans for the next year and other plans according
to the schedule for the project.

**Patents:** A cumulative list of patents applied for or resulting from
the award.

**Milestone Status Table:** This should be a complete list of project
milestones, anticipated completion dates and actual completion dates.
The milestone identification number should correspond to the task
numbers in your agreement to aid in tracking (example below).

+------+--------------------------+--------+--------+----------------+
| ID   | Task / Milestone         | P      | Actual | Comments       |
| Nu   | Description              | lanned | Comp   |                |
| mber |                          | Comp   | letion |                |
|      |                          | letion |        |                |
+======+==========================+========+========+================+
|      |                          |        |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | Molding Study            |        |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Molding Literature     | 7/1/98 | 7/1/98 |                |
| .1.1 | > Review                 |        |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Receive Foundry Data   | 9      |        | New date       |
| .1.2 |                          | /30/98 |        | 4/30/99        |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Receive Vendor Data    | 9      | 9      |                |
| .1.3 |                          | /30/98 | /30/98 |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Visit Foundries        | 9      | 12     |                |
| .1.4 |                          | /30/98 | /31/98 |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Select Castings        | 9      |        | New date       |
| .2.1 |                          | /30/99 |        | 3/31/99        |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Produce Castings       | 9      |        | New date       |
| .2.2 |                          | /30/99 |        | 7/31/99        |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Measure Castings       | 10     |        |                |
| .2.3 |                          | /15/99 |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Analyze Data           | 10     |        |                |
| .2.4 |                          | /15/99 |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Design Tools           | 7      |        |                |
| .3.1 |                          | /31/99 |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Build Tools            | 12     |        |                |
| .3.2 |                          | /31/99 |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Produce Castings       | 9      |        |                |
| .3.3 |                          | /30/00 |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Measure Castings       | 10     |        |                |
| .3.4 |                          | /30/00 |        |                |
+------+--------------------------+--------+--------+----------------+
| > 1  | > Analyze Data           | 12     |        |                |
| .3.5 |                          | /31/00 |        |                |
+------+--------------------------+--------+--------+----------------+
| >    | > Final Report           | 1      |        |                |
|  1.4 |                          | /31/01 |        |                |
+------+--------------------------+--------+--------+----------------+

**Budget Data** (as of date): The approved spending should not change
from quarter to quarter. The actual spending should reflect the money
actually spent on the project in the corresponding periods.

  -------- ------ ------ ---------- -------- -------- -------- -------- --------
                         Approved                     Actual            
                         Spending                     Spent to          
                         Plan                         Date              

  Phase /                DOE Amount Cost     Total    DOE      Cost     Total
  Budget                            Share             Amount   Share    
  Period                                                                

           From   To                                                    

  Year 1                                                                

  Year 2                                                                

  Year 3                                                                

  Year 4                                                                

  Year 5                                                                

                                                                        

  Totals                                                                
  -------- ------ ------ ---------- -------- -------- -------- -------- --------

**Spending Plan for the Next Year:**

  -------------------------------- --------------------------------------
  Month                            Estimated Spending

  Should be completed for each     
  month of the next year           

                                   

                                   

                                   

                                   

                                   

                                   

                                   

                                   

                                   

                                   

                                   

                                   

                                   
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