###### November 4, 1997

**RCS VB-1**

**Part I, Section VII**

**SECTION VII**

###### EDUCATIONAL AND VOCATIONAL REHABILITATION AND COUNSELING

+---------+-----------------------------+----------------+------------+
| **Item  | **Title and/or              | *              | **A        |
| No.**   | Description**               | *Disposition** | uthority** |
+---------+-----------------------------+----------------+------------+
| 07-     | Correspondence Files.       |                |            |
| 600.010 | General correspond-dance,   |                |            |
|         | memorandums, multiple       |                |            |
|         | station letters,            |                |            |
|         | instructional material and  |                |            |
|         | related papers pertaining   |                |            |
|         | directly or indirectly to   |                |            |
|         | the administration of the   |                |            |
|         | VA educational program      |                |            |
|         | under 38 U.S.C.:            |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Material of instructional   | Destroy after  | NA Job     |
| 600.011 | value and of continuing     | being replaced |            |
|         | reference value.            | or rendered    | NN 168-15  |
|         |                             | obsolete.      |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Routine Material.           | Destroy after  | NA Job     |
| 600.012 |                             | 2 years.       |            |
|         |                             |                | NN 168-15  |
+---------+-----------------------------+----------------+------------+
| 07-     | Contracts with              | Destroy 3      | NA Job     |
| 620.010 | Institutions. Copies of     | years after    |            |
|         | contracts and agreements    | termination of | II NNA 760 |
|         | between VA and institutions | the contract   |            |
|         | which agree to furnish      | or of the      |            |
|         | counseling service to       | agreement to   |            |
|         | veterans and dependents in  | discontinue    |            |
|         | connection with the VR&C    | counseling.    |            |
|         | program. Includes related   |                |            |
|         | records supplemental to the |                |            |
|         | contract; e.g.,             |                |            |
|         | justification for need for  |                |            |
|         | services, cost data         |                |            |
|         | worksheets, related         |                |            |
|         | correspondence and similar  |                |            |
|         | material.                   |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Counseling Folders, Records |                |            |
| 620.020 | documenting professional    |                |            |
|         | counseling afforded         |                |            |
|         | veterans, orphans, spouses, |                |            |
|         | and surviving spouses in    |                |            |
|         | the election of             |                |            |
|         | occupational and/or         |                |            |
|         | educational objectives      |                |            |
|         | under laws administered by  |                |            |
|         | VA:                         |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Chapter 32 Counseling       | Maintain in    | NA Job     |
| 620.021 | Folders.                    | active files;  |            |
|         |                             | transfer to    | NCI        |
|         |                             | inactive       | 15-83-8    |
|         |                             | storage 1 year |            |
|         |                             | after date of  |            |
|         |                             | last activity. |            |
|         |                             | Destroy upon   |            |
|         |                             | exceeding the  |            |
|         |                             | veteran\'s     |            |
|         |                             | delimiting     |            |
|         |                             | date of        |            |
|         |                             | eligibility    |            |
|         |                             | (10 years from |            |
|         |                             | discharge or   |            |
|         |                             | release from   |            |
|         |                             | active duty.)  |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Chapter 34 Counseling       | Maintain in    | NA Job     |
| 620.022 | Folders.                    | active files;  |            |
|         |                             | transfer to    | NC1        |
|         |                             | inactive       | 15-76-20   |
|         |                             | storage 1 year |            |
|         |                             | after date of  |            |
|         |                             | last activity. |            |
|         |                             | Destroy upon   |            |
|         |                             | exhaustion of  |            |
|         |                             | veteran\'s     |            |
|         |                             | maximum        |            |
|         |                             | entitlement or |            |
|         |                             | upon exceeding |            |
|         |                             | the veteran\'s |            |
|         |                             | delimiting     |            |
|         |                             | date of        |            |
|         |                             | eligibility    |            |
|         |                             | (10 years from |            |
|         |                             | discharge or   |            |
|         |                             | release from   |            |
|         |                             | active duty),  |            |
|         |                             | whichever      |            |
|         |                             | occurs first.  |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Chapter 35 Counseling       | Place intact   | NA Job     |
| 620.023 | Folders (Dependent children | in DEA folder  |            |
|         | and spouses).               | when each      | NC1        |
|         |                             | incidence of   | 15-83-8    |
|         |                             | counseling     |            |
|         |                             | discontinues.  |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Incomplete hospital         | Place in       | NA Job     |
| 620.024 | counseling folders.         | military file. |            |
|         |                             |                | NC1        |
|         |                             |                | 15-76-20   |
+---------+-----------------------------+----------------+------------+
| 07-     | Chapter 36 Counseling       |                |            |
| 620.025 | folders. Eligibility under  |                |            |
|         | chapter 36 is terminated    |                |            |
|         | one year from the date of   |                |            |
|         | discharge or release from   |                |            |
|         | active duty.                |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Individuals eligible only   | Maintain in    | NA Job     |
| 620.026 | under chapter 36.           | active files.  |            |
|         |                             | Destroy by     | N1-15-94-4 |
|         |                             | mutilation or  |            |
|         |                             | shredding 3    |            |
|         |                             | years after    |            |
|         |                             | the date of    |            |
|         |                             | the last       |            |
|         |                             | counseling     |            |
|         |                             | activity.      |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Chapter 1606 Counseling     | Maintain in    | NA Job     |
| 620.027 | folders. Individuals        | active files.  |            |
|         | eligible under chapter      | Destroy by     | N1-15-94-4 |
|         | 1606.                       | mutilation or  |            |
|         |                             | shredding 3    |            |
|         |                             | years after    |            |
|         |                             | the date on    |            |
|         |                             | which an       |            |
|         |                             | individual\'s  |            |
|         |                             | period for     |            |
|         |                             | using chapter  |            |
|         |                             | 106 entitle-   |            |
|         |                             | mint ends      |            |
|         |                             | pursuant to    |            |
|         |                             | title 10, U.   |            |
|         |                             | S. C., Section |            |
|         |                             | 2133.          |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Individuals eligible under  | Maintain as    | NA Job     |
| 620.028 | another VA education        | required under |            |
|         | benefit.                    | RCS VB-1, Part | N1-15-94-4 |
|         |                             | I Section VII  |            |
|         |                             | for the        |            |
|         |                             | appropriate    |            |
|         |                             | education      |            |
|         |                             | benefit.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Personal Counseling         | Destroy by     | NA Job     |
| 620.030 | Records. Personal adjust-   | shredding when |            |
|         | mint counseling interview   | no longer      | NN 168-15  |
|         | data, which are not made a  | needed for     |            |
|         | part of the counselee\'s    | counseling or  |            |
|         | official record. Includes:  | rehabilitation |            |
|         | counselor\'s notes          | purposes.      |            |
|         | containing confidential     | (Magnetic      |            |
|         | information; sound          | media which    |            |
|         | recordings of personal      | can be reused  |            |
|         | counseling interviews and   | will be        |            |
|         | transcripts thereof, and    | erased.)       |            |
|         | counselor\'s card control   |                |            |
|         | files for follow-up and     |                |            |
|         | report purposes.            |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Counseling Control Media:   |                |            |
| 620.040 |                             |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Control Cards.              | Destroy 1      | NA Job     |
| 620.041 |                             | calendar year  |            |
|         |                             | after becoming | NN 168-15  |
|         |                             | inactive due   |            |
|         |                             | to completion  |            |
|         |                             | of case or     |            |
|         |                             | after          |            |
|         |                             | determination  |            |
|         |                             | that potential |            |
|         |                             | counselee does |            |
|         |                             | not desire     |            |
|         |                             | counseling.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Registers, lists, diaries,  | Destroy after  | NA Job     |
| 620.042 | and/or other suspense       | extracting     |            |
|         | material used as a          | data as may be | NN 168-15  |
|         | processing control.         | required       |            |
|         |                             | and/or after   |            |
|         |                             | control of     |            |
|         |                             | suspense over  |            |
|         |                             | the action or  |            |
|         |                             | document is no |            |
|         |                             | longer needed. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Test Records File.          | Cutoff file    | NA Job     |
| 620.050 | Interviewer\'s test record  | every 6        |            |
|         | and completed test papers,  | months. Hold   | II NNA 760 |
|         | booklets, and answer        | closed file 6  |            |
|         | sheets, or equivalent.      | months then    |            |
|         |                             | destroy by     |            |
|         |                             | shredding.     |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Authorization for services  | Destroy 2      | VBA        |
| 620.060 | relating to counseling of   | months after   | approved   |
|         | veterans.                   | voucher is     | as         |
|         |                             | submitted for  | nonrecord. |
|         |                             | payment or     | (1/84)     |
|         |                             | after          |            |
|         |                             | cancellation   |            |
|         |                             | of             |            |
|         |                             | authorization. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | CER                         |                |            |
| 630.010 | (Counseling                 |                |            |
|         | /Evaluation/Rehabilitation) |                |            |
|         | Folders (chapter 31).       |                |            |
|         | Records documenting         |                |            |
|         | professional counseling,    |                |            |
|         | evaluation and program      |                |            |
|         | supervision afforded        |                |            |
|         | veteran applicants for      |                |            |
|         | rehabilitation services.    |                |            |
|         | Includes: documents,        |                |            |
|         | reports, etc., used by      |                |            |
|         | Vocational Rehabilitation   |                |            |
|         | and Counseling staff in the |                |            |
|         | supervision and reporting   |                |            |
|         | on program participants;    |                |            |
|         | records relating to         |                |            |
|         | veteran\'s disability       |                |            |
|         | rating; prior education or  |                |            |
|         | training; personal          |                |            |
|         | information on veteran;     |                |            |
|         | material related to         |                |            |
|         | evaluation of veteran\'s    |                |            |
|         | eligibility for,            |                |            |
|         | entitlement to and          |                |            |
|         | potential to succeed in a   |                |            |
|         | program of rehabilitation   |                |            |
|         | services; Individualized    |                |            |
|         | Written Rehabilitation      |                |            |
|         | Plans; authorizations of    |                |            |
|         | program services; progress  |                |            |
|         | reports; supervision        |                |            |
|         | contacts and related        |                |            |
|         | material:                   |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on cases where an   | Place intact   | NA Job     |
| 630.011 | R&E folder is located on    | in R&E folder  |            |
|         | station.                    | when veteran   | N          |
|         |                             | discontinues   | 1-15-86-12 |
|         |                             | receipt of     |            |
|         |                             | rehabilitation |            |
|         |                             | services or is |            |
|         |                             | fully          |            |
|         |                             | rehabilitated. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on cases where      | Maintain in    | NA Job     |
| 630.012 | veteran entered a program   | active files   |            |
|         | of rehabilitation services  | in the VR&C    | N          |
|         | but the R&E folder has been | Division;      | 1-15-86-12 |
|         | retired, destroyed and/or   | transfer to    |            |
|         | was never established.      | inactive       |            |
|         |                             | storage 2      |            |
|         |                             | years after    |            |
|         |                             | date of last   |            |
|         |                             | activity;      |            |
|         |                             | destroy by     |            |
|         |                             | shredding 10   |            |
|         |                             | years after    |            |
|         |                             | date of last   |            |
|         |                             | activity.      |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on cases in which   | Destroy by     | NA Job     |
| 630.013 | the veteran enters a        | shredding 6    |            |
|         | program of rehabilitation   | years after    | N          |
|         | services but the veteran\'s | the date the   | 1-15-86-12 |
|         | service-connected           | veteran is     |            |
|         | disability is reduced to a  | discontinued   |            |
|         | non-compensable degree or   | from the       |            |
|         | is severed.                 | chapter 31     |            |
|         |                             | program,       |            |
|         |                             | provided no    |            |
|         |                             | litigation or  |            |
|         |                             | investigation  |            |
|         |                             | is pending.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on cases involved   | Destroy by     | NA Job     |
| 630.014 | in litigation because       | shredding 1    |            |
|         | veteran was denied or       | year after     | N          |
|         | discontinued from receipt   | date of final  | 1-15-86-12 |
|         | of chapter 31 benefits.     | action on the  |            |
|         |                             | litigation or  |            |
|         |                             | investigation. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on cases where no   | Destroy by     | NA Job     |
| 630.015 | R&E folder exists and the   | shredding 1    |            |
|         | applicant fails to show for | year from the  | N          |
|         | scheduled appointments;     | date of last   | 1-15-86-12 |
|         | fails to submit information | action         |            |
|         | requested by VA to complete | provided the   |            |
|         | the application-or          | documents      |            |
|         | withdraws his/her claim, or | contained in   |            |
|         | otherwise indicates no      | the CER folder |            |
|         | further assistance is       | are only       |            |
|         | desired.                    | duplicates of  |            |
|         |                             | documents      |            |
|         |                             | found in the   |            |
|         |                             | claims folder. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on veterans whose   | Destroy by     | NA Job     |
| 630.016 | training is terminated      | shredding upon |            |
|         | because of death.           | confirmation   | N          |
|         |                             | of death of    | 1-15-86-12 |
|         |                             | trainee.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Status Locator Card File.   | Destroy        | VBA        |
| 630.020 | Ready reference record on   | individual     | approved   |
|         | station caseload of veteran | trainee\'s     | as         |
|         | vocational rehabilitation   | card after     |            |
|         | training and of supervisory | completion or  | nonrecord. |
|         | assignments.                | discontinuance | (3/84)     |
|         |                             | of training.   |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Contract Files (VR&E,       | Destroy 1 year | NA Job     |
| 661.010 | correspondence schools).    | after          |            |
|         | Copies of contracts,        | termination of | II NN      |
|         | renewals, and supplemental  | contract       | 3449.      |
|         | contracts for approved      | provided there |            |
|         | correspondence courses for  | is no          |            |
|         | use under laws administered | litigation or  |            |
|         | by VA, school catalogs,     | investigation  |            |
|         | related correspondence, and | pending.       |            |
|         | other supporting documents. |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Contract File (State        | Destroy 3      | NA Job     |
| 661.020 | approving agencies). Copies | years after    |            |
|         | of agreement for            | termination of | II NNA     |
|         | reimbursement to State      | contract.      | 2150.      |
|         | agencies for inspection,    |                |            |
|         | approval, and supervision   |                |            |
|         | of educational institutions |                |            |
|         | and courses for training of |                |            |
|         | eligible persons under the  |                |            |
|         | provisions of laws          |                |            |
|         | administered by VA, and     |                |            |
|         | related documents and       |                |            |
|         | correspondence.             |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Contract Files (VR&E, In    | Destroy 3      | NA Job     |
| 661.030 | Residence). Copies of       | years after    |            |
|         | contracts for education and | termination of | N          |
|         | training of veterans under  | contract and   | C1-15-85-4 |
|         | laws administered by VA,    | after          |            |
|         | and the related             | completion of  |            |
|         | correspondence and          | all action.    |            |
|         | supporting documents,       |                |            |
|         | including catalogs,         |                |            |
|         | statement of changes, and   |                |            |
|         | letters of authorization.   |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Establishment File.         | Destroy 1      | NA Job     |
| 661.040 | Agreement between VA and    | calendar year  |            |
|         | establishment to train, on  | after          | II NNA     |
|         | the job, disabled veterans, | agreement      | 2431       |
|         | copies of reports and       | becomes        |            |
|         | related correspondence.     | inactive.      |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Schedule of Compliance      | Destroy after  | VBA        |
| 662.010 | Surveys.                    | cancellation   | approved   |
|         |                             | or             |            |
|         |                             | obsolescence   | as         |
|         |                             | of schedule.   | nonrecord. |
|         |                             |                |            |
|         |                             |                | (3/84)     |
+---------+-----------------------------+----------------+------------+
| 07-     | Record of Compliance Survey | Destroy        | VBA        |
| 662.020 | Control Card File           | individual     | approved   |
|         |                             | cards when     |            |
|         |                             | last           | as         |
|         |                             | compliance     | nonrecord. |
|         |                             | survey         |            |
|         |                             | recorded is    | (3/84)     |
|         |                             | destroyed.     |            |
+---------+-----------------------------+----------------+------------+
| 07-     | VA Compliance Survey File.  | Destroy 7      | NA Job     |
| 662.030 | Survey records on           | calendar years |            |
|         | educational institutions    | after date of  | NC         |
|         | and training establishments | survey but not | 1-15-83-15 |
|         | furnishing education or     | prior to       |            |
|         | training to eligible        | settlement of  |            |
|         | persons under provisions of | irregularities |            |
|         | laws administered by VA.    | or             |            |
|         |                             | discrepancies; |            |
|         |                             | except that    |            |
|         |                             | all survey     |            |
|         |                             | reports will   |            |
|         |                             | be destroyed 3 |            |
|         |                             | years after    |            |
|         |                             | the school is  |            |
|         |                             | no longer      |            |
|         |                             | approved but   |            |
|         |                             | not prior to   |            |
|         |                             | settlement of  |            |
|         |                             | any            |            |
|         |                             | irregularities |            |
|         |                             | or             |            |
|         |                             | discrepancies. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Facilities Register.        | Destroy entire | NA Job     |
| 663.010 | Records of ADP input        | register 3     |            |
|         | identification codes        | years after    | NC 15-76-5 |
|         | assigned to schools and     | termination of |            |
|         | facilities within the area  | educational    |            |
|         | of jurisdiction of each     | programs and   |            |
|         | regional office.            | after          |            |
|         |                             | exhaustion of  |            |
|         |                             | all            |            |
|         |                             | educational    |            |
|         |                             | requirements.  |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Facilities Code Card File.  | Destroy        | VBA        |
| 663.020 |                             | obsolete or    | approved   |
|         |                             | replaced       |            |
|         |                             | cards.         | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (1/84)     |
+---------+-----------------------------+----------------+------------+
| 07-     | Approved Institution and    |                |            |
| 663.030 | Establishment Reports File. |                |            |
|         | Includes computer listings  |                |            |
|         | Reports Control Symbols     |                |            |
|         | 20-0259, 20-2060, 20-0554,  |                |            |
|         | 20-0555, 20-0556 and        |                |            |
|         | 20-0557, and statistical    |                |            |
|         | summaries of institutions   |                |            |
|         | and establishments approved |                |            |
|         | for training under title 38 |                |            |
|         | U.S.C. ch. 32, 34 and/or    |                |            |
|         | 35:                         |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Paper copies.               | Maintain by    | NA Job     |
| 663.031 |                             | fiscal year.   |            |
|         |                             | Destroy after  | N          |
|         |                             | 1 year old if  | C1-15-83-6 |
|         |                             | a microfiche   |            |
|         |                             | of the report  |            |
|         |                             | is available.  |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Microfiche copies (or when  | Maintain by    | NA Job     |
| 663.032 | applicable, paper copies    | fiscal year.   |            |
|         | that are in existence.)     | Destroy 3      | N          |
|         |                             | years after    | C1-15-83-6 |
|         |                             | termination of |            |
|         |                             | education      |            |
|         |                             | programs and   |            |
|         |                             | exhaustion of  |            |
|         |                             | all            |            |
|         |                             | educational    |            |
|         |                             | entitlements.  |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Educational Institution     |                |            |
| 664.010 | File. All records affecting |                |            |
|         | approval, amendment,        |                |            |
|         | revision, withdrawal or     |                |            |
|         | disapproval of educational  |                |            |
|         | institutions for enrollment |                |            |
|         | of eligible persons under   |                |            |
|         | laws administered by VA.    |                |            |
|         | Includes all supporting     |                |            |
|         | papers and correspondence   |                |            |
|         | submitted by State          |                |            |
|         | approving agencies. VA,     |                |            |
|         | Federal and State agencies, |                |            |
|         | veterans, and educational   |                |            |
|         | institutions; notice of     |                |            |
|         | changes in programs,        |                |            |
|         | courses and schedules;      |                |            |
|         | reports supervision for     |                |            |
|         | approval purposes;          |                |            |
|         | correspondence etc.:        |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Approved Institutions       | Retain in the  | NA Job     |
| 664.011 |                             | regional       |            |
|         |                             | office as an   | N          |
|         |                             | active file.   | C1-15-84-3 |
|         |                             | Purge files    |            |
|         |                             | during routine |            |
|         |                             | processing     |            |
|         |                             | and/ or at     |            |
|         |                             | least once a   |            |
|         |                             | year and       |            |
|         |                             | destroy        |            |
|         |                             | noncurrent     |            |
|         |                             | material that  |            |
|         |                             | is 7 years old |            |
|         |                             | provided there |            |
|         |                             | is no          |            |
|         |                             | litigation or  |            |
|         |                             | investigation  |            |
|         |                             | pending.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Institutions Not Currently  | Relocate to    | NA Job     |
| 664.012 | Approved.                   | inactive       |            |
|         |                             | storage area   | N          |
|         |                             | on station 1   | C1-15-84-3 |
|         |                             | year after the |            |
|         |                             | date the       |            |
|         |                             | approval was   |            |
|         |                             | withdrawn;     |            |
|         |                             | destroy there  |            |
|         |                             | from after 6   |            |
|         |                             | years,         |            |
|         |                             | provided there |            |
|         |                             | is no          |            |
|         |                             | litigation or  |            |
|         |                             | investigation  |            |
|         |                             | pending.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Disapproved Institutions.   | Destroy 1 year | NA Job     |
| 664.013 |                             | from the date  |            |
|         |                             | the            | N          |
|         |                             | application    | C1-15-84-3 |
|         |                             | was            |            |
|         |                             | disapproved,   |            |
|         |                             | provided there |            |
|         |                             | is no          |            |
|         |                             | litigation or  |            |
|         |                             | investigation  |            |
|         |                             | pending.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Institutions involved in    | Destroy 3      | NA Job     |
| 664.014 | litigation or               | years after    |            |
|         | investigations by VA or     | date of final  | N          |
|         | other agency.               | action on the  | C1-15-84-3 |
|         |                             | litigation or  |            |
|         |                             | investigation. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Training Establishment      |                |            |
| 664.020 | File. All records affecting |                |            |
|         | approval, revision, or      |                |            |
|         | cancellation of approval or |                |            |
|         | disapproval of              |                |            |
|         | apprenticeship and other    |                |            |
|         | job training establishments |                |            |
|         | for training eligible       |                |            |
|         | persons under laws          |                |            |
|         | administered by VA.         |                |            |
|         | Includes supporting papers  |                |            |
|         | and correspondence relating |                |            |
|         | to the State approving      |                |            |
|         | agencies, veterans, VA, and |                |            |
|         | training establishments:    |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Approved Establishments.    | Retain in the  | NA Job     |
| 664.021 |                             | VA regional    |            |
|         |                             | offices as an  | N          |
|         |                             | active file.   | C1-15-84-4 |
|         |                             | Purge files    |            |
|         |                             | during routine |            |
|         |                             | processing     |            |
|         |                             | and/or at      |            |
|         |                             | least once a   |            |
|         |                             | year and       |            |
|         |                             | destroy        |            |
|         |                             | noncurrent     |            |
|         |                             | material that  |            |
|         |                             | is 7 years     |            |
|         |                             | old, provided  |            |
|         |                             | there is no    |            |
|         |                             | litigation or  |            |
|         |                             | investigation  |            |
|         |                             | pending.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Establishments Not          | Relocate to    | NA Job     |
| 664.022 | Currently Approved.         | inactive       |            |
|         |                             | storage area   | N          |
|         |                             | on station 1   | C1-15-84-4 |
|         |                             | year after the |            |
|         |                             | date the       |            |
|         |                             | approval was   |            |
|         |                             | withdrawn;     |            |
|         |                             | destroy there  |            |
|         |                             | from after 6   |            |
|         |                             | years,         |            |
|         |                             | provided there |            |
|         |                             | is no          |            |
|         |                             | litigation or  |            |
|         |                             | investiga-tion |            |
|         |                             | pending.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Disapproved Establishments. | Destroy 1 year | NA Job     |
| 664.023 |                             | from the date  |            |
|         |                             | the            | N          |
|         |                             | application    | C1-15-84-4 |
|         |                             | was            |            |
|         |                             | disapproved,   |            |
|         |                             | provided there |            |
|         |                             | is no          |            |
|         |                             | litigation or  |            |
|         |                             | investigation  |            |
|         |                             | pending.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Establishment involved in   | Destroy 3      | NA Job     |
| 664.024 | litigation or investigation | years after    |            |
|         | by VA or other agency.      | date of final  | N          |
|         |                             | action of the  | C1-15-84-4 |
|         |                             | litigation or  |            |
|         |                             | investigation. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Vocational Rehabilitation   | Maintain       | NA Job     |
| 690.020 | Panel File. Copies of       | monthly.       |            |
|         | correspondence documenting  | Destroy when   | NC1        |
|         | the panel\'s consi-         | 18 months old. | -15-83-10. |
|         | derations, determinations,  |                |            |
|         | and recommendations in the  |                |            |
|         | rehabilitation of seriously |                |            |
|         | disabled veterans or        |                |            |
|         | dependents whose            |                |            |
|         | circumstances require       |                |            |
|         | interdisciplinary           |                |            |
|         | consideration.              |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | COIN EDU 174, Report of     | Destroy when 6 | NA Job     |
| 690.040 | Education Overpayments by   | years and 3    |            |
|         | Facility Code. (Paper and   | months old.    | NC         |
|         | microfiche formats)         |                | 1-15-84-21 |
+---------+-----------------------------+----------------+------------+
| 07-     | Veterans Job Training       |                |            |
| 690.050 | Folders (yellow):           |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on veterans who     | Destroy 6      | NA Job     |
| 690.051 | enter training.             | years after    |            |
|         |                             | the last       | NC         |
|         |                             | veteran ceases | 1-15-84-20 |
|         |                             | to participate |            |
|         |                             | in the program |            |
|         |                             | or 6 years     |            |
|         |                             | after          |            |
|         |                             | termination of |            |
|         |                             | the program,   |            |
|         |                             | whichever is   |            |
|         |                             | later, and     |            |
|         |                             | after          |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on veterans who     | Destroy 3      | NA Job     |
| 690.052 | applied but did not enter   | years after    |            |
|         | training.                   | termination of | NC         |
|         |                             | the program    | 1-15-84-20 |
|         |                             | and after      |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on veterans whose   | Destroy 6      | NA Job     |
| 690.053 | training was terminated by  | years after    |            |
|         | death.                      | the veteran    | N1-15-90-4 |
|         |                             | ceases to      |            |
|         |                             | participate in |            |
|         |                             | the program or |            |
|         |                             | 6 years after  |            |
|         |                             | termination of |            |
|         |                             | program,       |            |
|         |                             | whichever is   |            |
|         |                             | later, and     |            |
|         |                             | after          |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Houston Regional Office:    | Cutoff when    | NA Job     |
| 690.054 | Veterans Job Training       | inactive and   |            |
|         | Act-Payment Folders         | retire to the  | N1-15-90-6 |
|         | containing VA Forms         | Fort Worth     |            |
|         | 22-8930, Notice of Intent   | FRC. Destroy   |            |
|         | to Employ a Veteran;        | in July 1997.  |            |
|         | 22-8929, Certification of   | If VA has      |            |
|         | Training; printouts of JOBS | legal interest |            |
|         | screens in Target; and      | in any folders |            |
|         | related correspondence.     | beyond July    |            |
|         |                             | 1997, those    |            |
|         |                             | records will   |            |
|         |                             | be withdrawn   |            |
|         |                             | from the       |            |
|         |                             | Records Center |            |
|         |                             | and returned   |            |
|         |                             | to VA. VA will |            |
|         |                             | destroy such   |            |
|         |                             | folders when   |            |
|         |                             | no longer      |            |
|         |                             | needed for     |            |
|         |                             | legal          |            |
|         |                             | purposes.      |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Employer Job Training       |                |            |
| 690.060 | Approval Folders:           |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on employers who    | Destroy 6      | NA Job     |
| 690.061 | hired a veteran within the  | years after    |            |
|         | prescribed time period.     | the last       | NC         |
|         |                             | veteran ceases | 1-15-84-20 |
|         |                             | to participate |            |
|         |                             | in the program |            |
|         |                             | or 6 years     |            |
|         |                             | after          |            |
|         |                             | termination of |            |
|         |                             | the program,   |            |
|         |                             | whichever is   |            |
|         |                             | later, and     |            |
|         |                             | after          |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on employers who    | Destroy 3      | NA Job     |
| 690.062 | did not hire a veteran      | years after    |            |
|         | within the prescribed time  | termination of | NC         |
|         | period.                     | the program    | 1-15-84-20 |
|         |                             | and after      |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Employer Job Training       | Destroy 6      | NA Job     |
| 690.070 | Disapproval Folders.        | years after    |            |
|         |                             | the last       | NC         |
|         |                             | veteran ceases | 1-15-84-20 |
|         |                             | to participate |            |
|         |                             | in the program |            |
|         |                             | or 6 years     |            |
|         |                             | after          |            |
|         |                             | termination of |            |
|         |                             | the program,   |            |
|         |                             | whichever is   |            |
|         |                             | later, and     |            |
|         |                             | after          |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Employer Job Training       | Destroy 6      | NA Job     |
| 690.080 | Number Logs.                | years after    |            |
|         |                             | the last       | NC         |
|         |                             | veteran ceases | 1-15-84-20 |
|         |                             | to participate |            |
|         |                             | in the program |            |
|         |                             | or 6 years     |            |
|         |                             | after          |            |
|         |                             | termination of |            |
|         |                             | the program,   |            |
|         |                             | whichever is   |            |
|         |                             | later, and     |            |
|         |                             | after          |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Listing of veterans denied  | Destroy by     | NA Job     |
| 690.090 | delimiting date extensions  | shredding or   |            |
|         | under 38 U.S.C. 1662(a)(3). | mutilation.    | NC         |
|         |                             | (Suspended     | 1-15-85-16 |
|         |                             | until further  |            |
|         |                             | notice.)       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | SEP (Special Evaluation     | Retain active  | NA Job     |
| 691.000 | Pension) Folders (chapter   | and inactive   |            |
|         | 15). Records documenting    | folders        | N          |
|         | professional counseling,    | created from   | 1-15-86-11 |
|         | evaluation and program      | 2/1/85 through |            |
|         | supervision afforded        | 1/31/89 in the |            |
|         | applicants for vocational   | Vocational     |            |
|         | training under chapter 15.  | Rehab-         |            |
|         | Includes documents reports, | ilitation and  |            |
|         | etc., used by Vocational    | Counseling     |            |
|         | Rehabilitation and          | Division until |            |
|         | Counseling staff members in | 2/1/94;        |            |
|         | the supervision and         | transfer to    |            |
|         | reporting on program        | inactive       |            |
|         | participants; records       | storage;       |            |
|         | relating to the veteran\'s  | destroy by     |            |
|         | disability rating; prior    | shredding on   |            |
|         | education and training;     | or after       |            |
|         | personal information on     | 2/1/00.        |            |
|         | veteran; material related   |                |            |
|         | to evaluation of the        |                |            |
|         | veteran\'s eligibility for, |                |            |
|         | entitlement to and          |                |            |
|         | potential to succeed in a   |                |            |
|         | program of vocational       |                |            |
|         | training; Individualized    |                |            |
|         | Written Rehabilitation      |                |            |
|         | Plans; authorizations and   |                |            |
|         | certifications of program   |                |            |
|         | services; progress reports; |                |            |
|         | supervision contacts and    |                |            |
|         | related material.           |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Lightweight folders for     |                |            |
| 692.000 | chapter 32 claims:          |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on eligible persons | Destroy 6      | NA Job     |
| 692.010 | who enter training except   | years and 3    |            |
|         | those folders on cases      | months after   | N          |
|         | terminated by death.        | exhaustion of  | 1-15-83-13 |
|         |                             | entitlement or |            |
|         |                             | 6 years and 3  |            |
|         |                             | months after   |            |
|         |                             | expiration of  |            |
|         |                             | eligibility    |            |
|         |                             | delimiting     |            |
|         |                             | date,          |            |
|         |                             | whichever is   |            |
|         |                             | earlier, and   |            |
|         |                             | after          |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on eligible persons | Destroy 6      | NA Job     |
| 692.020 | who apply for benefits but  | years and 3    |            |
|         | do not enter training.      | months after   | NC         |
|         |                             | expiration of  | 1-15-83-13 |
|         |                             | eligibility    |            |
|         |                             | delimiting     |            |
|         |                             | date and after |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on eligible persons | Destroy 6      | NA Job     |
| 692.030 | terminated by death.        | years and 3    |            |
|         |                             | months after   | NC         |
|         |                             | expiration of  | 1-15-83-13 |
|         |                             | eligibility    |            |
|         |                             | delimiting     |            |
|         |                             | date and after |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on eligible persons | Destroy after  | NA Job     |
| 692.040 | terminated by death and     | 2 years and    |            |
|         | full refund of all          | after          | NC         |
|         | contributions made.         | settlement of  | 1-15-83-13 |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders created for refunds | Destroy 6      | NA Job     |
| 692.050 | to beneficiaries upon death | years and 3    |            |
|         | of participants.            | months after   | NC         |
|         |                             | expiration of  | 1-15-83-13 |
|         |                             | eligibility    |            |
|         |                             | date and after |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders created for refunds | Destroy after  | NA Job     |
| 692.060 | to beneficiaries upon death | 2 years and    |            |
|         | of participant and full     | after          | NC         |
|         | refund of all contributions | settlement of  | 1-15-83-13 |
|         | made.                       | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on veterans who     | Destroy 6      | NA Job     |
| 692.070 | apply for benefits but are  | years and 3    |            |
|         | disallowed.                 | months after   | NC         |
|         |                             | expiration of  | 1-15-83-13 |
|         |                             | eligibility    |            |
|         |                             | date and after |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Education documents         |                |            |
| 693.000 | including but not limited   |                |            |
|         | to Chapter 30- Montgomery   |                |            |
|         | GI Bill Active Duty         |                |            |
|         | Educational Assistance      |                |            |
|         | Program and Chapter 34.     |                |            |
|         | Documents and folders       |                |            |
|         | include application,        |                |            |
|         | eligibility, and            |                |            |
|         | entitlement to benefits for |                |            |
|         | individuals applying for    |                |            |
|         | educational assistance      |                |            |
|         | (except policy documents).  |                |            |
|         | In the case of a deceased   |                |            |
|         | service person, the         |                |            |
|         | documents may also include  |                |            |
|         | a written request for the   |                |            |
|         | death benefit and records   |                |            |
|         | documenting the development |                |            |
|         | of eligibility, amounts of  |                |            |
|         | pay reduction, and to whom  |                |            |
|         | the death benefit may be    |                |            |
|         | payable.                    |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Active Folders. Folders on  | Temporary.     | NA Job     |
| 693.010 | persons actively enrolled   | Retain in      |            |
|         | in an educational program.  | active file    | N          |
|         |                             | until status   | 1-015-97-5 |
|         |                             | is terminated  |            |
|         |                             | (i.e.,         |            |
|         |                             | training is    |            |
|         |                             | completed,     |            |
|         |                             | discontinued,  |            |
|         |                             | disallowed, or |            |
|         |                             | delimiting     |            |
|         |                             | date passed);  |            |
|         |                             | then transfer  |            |
|         |                             | to inactive    |            |
|         |                             | file. (Those   |            |
|         |                             | documents      |            |
|         |                             | involved in    |            |
|         |                             | pending or     |            |
|         |                             | potential      |            |
|         |                             | legal action   |            |
|         |                             | or pending     |            |
|         |                             | administrative |            |
|         |                             | appeal will    |            |
|         |                             | remain in      |            |
|         |                             | active file    |            |
|         |                             | until          |            |
|         |                             | settlement.)   |            |
|         |                             | Retain until   |            |
|         |                             | terminated.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Terminated Status Folders.  | Temporary.     | NA Job     |
| 693.020 | Folders on persons who      | Retire         |            |
|         | applied for educational     | inactive       | N          |
|         | benefits and did not enter  | folders to FRC | 1-015-97-5 |
|         | training, or who did enter  | as directed by |            |
|         | training and discontinued,  | VA Central     |            |
|         | or who did enter training   | Office.        |            |
|         | and completed training, or  | Destroy 6      |            |
|         | whose delimiting date has   | years and 3    |            |
|         | passed, or whose training   | months after   |            |
|         | was disallowed, or whose    | becoming       |            |
|         | training was terminated by  | inactive.      |            |
|         | non-service connected       |                |            |
|         | death.                      |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Folders on persons whose    | Temporary.     | NA Job     |
| 693.030 | death was in service and    | Destroy 6      |            |
|         | was service-connected and a | years and 3    | N          |
|         | written request has been    | months from    | 1-015-97-5 |
|         | received for the            | date of        |            |
|         | educational death benefit.  | payment of the | NA Job     |
|         |                             | death benefit. |            |
|         | A.  Eligibility to          |                | N          |
|         |     educational death       | Temporary.     | 1-015-97-5 |
|         |     benefit established and | Destroy 2      |            |
|         |     death benefit payment   | years after    |            |
|         |     issued.                 | expiration of  |            |
|         |                             | the appeal     |            |
|         | B. Eligibility to           | period or      |            |
|         | educational death benefit   | after          |            |
|         |                             | settlement of  |            |
|         | is not established and      | any appeal and |            |
|         | claimant is                 | any other      |            |
|         |                             | pending        |            |
|         | furnished reason for denial | matter,        |            |
|         | and appeal                  | whichever is   |            |
|         |                             | earlier.       |            |
|         | rights.                     |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | VA Form 5281, Application   | Destroy 6      | GRS 6,     |
| 694.000 | for Refund of Educational   | years and 3    |            |
|         | Contributions.              | months after   | item 1a.   |
|         |                             | period covered |            |
|         |                             | by account.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Omnibus Diplomatic Security |                |            |
| 695.000 | and Antiterrorism           |                |            |
|         |                             |                |            |
|         | Act of 1986, PL 99-399, and |                |            |
|         | Executive Order             |                |            |
|         |                             |                |            |
|         | 12598 Education Folders.    |                |            |
|         | This statute and            |                |            |
|         |                             |                |            |
|         | order extended VA education |                |            |
|         | benefit eligibility         |                |            |
|         |                             |                |            |
|         | to certain categories of    |                |            |
|         | individuals who were        |                |            |
|         |                             |                |            |
|         | held captive because of     |                |            |
|         | their United States         |                |            |
|         |                             |                |            |
|         | citizenship, residence, or  |                |            |
|         | relationship to the         |                |            |
|         |                             |                |            |
|         | United States or family     |                |            |
|         | members of such persons who |                |            |
|         | die in captivity. The       |                |            |
|         | records                     |                |            |
|         |                             |                |            |
|         | (Continued) in question are |                |            |
|         | maintained at the Baltimore |                |            |
|         | Regional Office, where they |                |            |
|         | are filed alphabetically by |                |            |
|         | claimant name. The records  |                |            |
|         | contain a Department of     |                |            |
|         | State letter of eligibility |                |            |
|         | for the benefits,           |                |            |
|         | application for those       |                |            |
|         | benefits, benefit           |                |            |
|         | authorization, and award    |                |            |
|         | letters and forms, letters  |                |            |
|         | to schools or training      |                |            |
|         | establishments and similar  |                |            |
|         | documents:                  |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Those folders on eligible   | Destroy 6      | NA Job     |
| 695.010 | persons who enter training  | years and 3    |            |
|         | (other than folders on      | months after   | N1-15-91-1 |
|         | cases terminated by death). | exhaustion of  |            |
|         |                             | entitlement or |            |
|         |                             | 6 years and 3  |            |
|         |                             | months after   |            |
|         |                             | expiration of  |            |
|         |                             |                |            |
|         |                             | eligibility    |            |
|         |                             | delimiting     |            |
|         |                             | date,          |            |
|         |                             | whichever is   |            |
|         |                             | earlier and    |            |
|         |                             | after          |            |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matters.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | > Those folders on eligible | Destroy 4      | NA Job     |
| 695.020 | > persons who apply for     | years after    |            |
|         | > benefits but do not enter | expiration of  | N1-15-91-1 |
|         | > training.                 | eligibility    |            |
|         |                             | delimiting     |            |
|         |                             | date.          |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Those folders on eligible   | Destroy after  | NA Job     |
| 695.030 | persons who terminate       | 2 years and    |            |
|         | training by death.          | after          | N1-15-91-1 |
|         |                             | settlement of  |            |
|         |                             | appeals and    |            |
|         |                             | any other      |            |
|         |                             | pending        |            |
|         |                             | matter.        |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Education Master Record     |                |            |
| 696.000 | Tapes: (formerly RCS 30-1,  |                |            |
|         | Part B, Item No. 07E, 1)    |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy last   | NA Job     |
| 696.001 | the updated Educational     | cycle of month |            |
|         | Benefits Master records     | tapes data 90  | NN 170-22  |
|         | data.                       | days after the |            |
|         |                             | data have been |            |
|         |                             | successfully   |            |
|         |                             | transferred to |            |
|         |                             | the next       |            |
|         |                             | succeeding     |            |
|         |                             | cycle\'s       |            |
|         |                             | master record  |            |
|         |                             | file and after |            |
|         |                             | return of      |            |
|         |                             | tapes from the |            |
|         |                             | vital records  |            |
|         |                             | depository.    |            |
|         |                             | (See NOTE      |            |
|         |                             | below.)        |            |
|         |                             |                |            |
|         |                             | Destroy all    |            |
|         |                             | other cycles   |            |
|         |                             | tapes data     |            |
|         |                             | after comple-  |            |
|         |                             | ting 3 months  |            |
|         |                             | of success-    |            |
|         |                             | ive            |            |
|         |                             | processing.    |            |
|         |                             |                |            |
|         |                             | *NOTE: A tape  |            |
|         |                             | record         |            |
|         |                             | containing the |            |
|         |                             | to-date        |            |
|         |                             | accumulation   |            |
|         |                             | of both active |            |
|         |                             | and inactive   |            |
|         |                             | master record  |            |
|         |                             | accounts data  |            |
|         |                             | will be        |            |
|         |                             | retained       |            |
|         |                             | indefinitely.  |            |
|         |                             | Any changes in |            |
|         |                             | procedures or  |            |
|         |                             | the system     |            |
|         |                             | which remove   |            |
|         |                             | inactive       |            |
|         |                             | accounts from  |            |
|         |                             | the master     |            |
|         |                             | record file    |            |
|         |                             | must provide   |            |
|         |                             | for this       |            |
|         |                             | requirement.*  |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy last   | NA Job     |
| 696.002 | the updated general ledger  | cycle of month |            |
|         | and subsidiary accounts     | tapes data     | NN 170-22  |
|         | data.                       | after 90 days  |            |
|         |                             | and after      |            |
|         |                             | return of      |            |
|         |                             | tapes from the |            |
|         |                             | vital records  |            |
|         |                             | depository.    |            |
|         |                             |                |            |
|         |                             | Destroy all    |            |
|         |                             | other tape     |            |
|         |                             | data after     |            |
|         |                             | completing 3   |            |
|         |                             | months of      |            |
|         |                             | successive     |            |
|         |                             | processing.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Transaction tape record:    |                | NA Job     |
| 696.010 | (formerly RCS 30-1, Part B, |                |            |
|         | Item No. 07E, 2)            |                | NN 170-22  |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.011 | edited and formatted data   | data after     |            |
|         | which are introduced into   | completing 3   | NN 170-22  |
|         | the system for creating new | successive     |            |
|         | or updating existing        | months\'       |            |
|         | educational                 | processing and |            |
|         |                             | after return   |            |
|         | benefits master records.    | of tapes from  |            |
|         |                             | the vital      |            |
|         |                             | records        |            |
|         |                             | depository.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.012 | fiscal and accoun-          | data after     |            |
|         |                             | completing 3   | NN 170-22  |
|         | ting transactions data used | successive     |            |
|         | for updating accoun-        | months\'       |            |
|         |                             | processing and |            |
|         | ting records, producing     | after return   |            |
|         | general ledger entries,     | of tapes from  |            |
|         |                             | the vital      |            |
|         | journal actions and         | records        |            |
|         | preparation of payment      | depository.    |            |
|         |                             |                |            |
|         | trans- actions and related  |                |            |
|         | supporting                  |                |            |
|         |                             |                |            |
|         | documents.                  |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   |                |            |
| 696.020 | raw input data              |                |            |
|         |                             |                |            |
|         | and/or data which are       |                |            |
|         | sorted, edited or           |                |            |
|         |                             |                |            |
|         | reformatted for use in      |                |            |
|         | subsequent processing       |                |            |
|         |                             |                |            |
|         | runs: (formerly RCS 30-1,   |                |            |
|         | Part B, Item No.            |                |            |
|         |                             |                |            |
|         | 07E, 3)                     |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.021 | input data as initially     | data 30 days   |            |
|         |                             | after          | NN 170-22  |
|         | converted from hard copy    | completing     |            |
|         | input documents.            | cycle in which |            |
|         |                             | data are       |            |
|         |                             | processed.     |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.022 | data from processing        | data 30 days   |            |
|         |                             | after          | NN 170-22  |
|         | the initial control run for | completing     |            |
|         | record formatting and       | cycle in which |            |
|         |                             | data are       |            |
|         | editing.                    | processed.     |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.023 | transactions which          | data 30 days   |            |
|         |                             | after cycle    | NN 170-22  |
|         | have been initially         | for which the  |            |
|         | processed to establish      | transactions   |            |
|         |                             | were prepared. |            |
|         | controls, format the        |                |            |
|         | records and perform edits   |                |            |
|         |                             |                |            |
|         | and which are used as input |                |            |
|         | to subsequent               |                |            |
|         |                             |                |            |
|         | sequential processing       |                |            |
|         | steps.                      |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.024 | accepted input trans-       | data 30 days   |            |
|         |                             | after cycle    | NN 170-22  |
|         | actions (EXCEPT FISCAL),    | for which      |            |
|         | reinsert and                | prepared.      |            |
|         |                             |                |            |
|         | recycled master records     |                |            |
|         | which are to be edited      |                |            |
|         |                             |                |            |
|         | and validated including     |                |            |
|         | substituting data for       |                |            |
|         |                             |                |            |
|         | blank or invalid fields.    |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.025 | edited transactions         | data 30 days   |            |
|         |                             | after being    | NN 170-22  |
|         | which do not hit a master   | created.       |            |
|         | record and are saved        |                |            |
|         |                             |                |            |
|         | and recycled in a           |                |            |
|         | subsequent cycle.           |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.026 | edit errors,                | data 30 days   |            |
|         |                             | after cycle    | NN 170-22  |
|         | messages, replies to        | for which the  |            |
|         | inquiries, accounting, and  | tapes were     |            |
|         |                             | prepared.      |            |
|         | miscellaneous which are to  |                |            |
|         | be sorted for input         |                |            |
|         |                             |                |            |
|         | to the education output     |                |            |
|         | processing run.             |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.027 | data extracted from         | data 60 days   |            |
|         |                             | after          | NN 170-22  |
|         | input transactions for use  | creation.      |            |
|         | in creating AMIS activity   |                |            |
|         | segments.                   |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.028 | data used to produce        | data 30 days   |            |
|         |                             | after          | NN 170-22  |
|         | checks and Certificates of  | creation.      |            |
|         | Attendance tapes to         |                |            |
|         |                             |                |            |
|         | be sent to the RPO.         |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   |                |            |
| 696.030 | extracted data and/or       |                |            |
|         |                             |                |            |
|         | tapes used to produce       |                |            |
|         | punched cards, error        |                |            |
|         |                             |                |            |
|         | messages, letters, reports  |                |            |
|         | and listings:               |                |            |
|         |                             |                |            |
|         | (formerly RCS 30-1, Part B, |                |            |
|         | Item No. 07E, 4)            |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.031 | data used to print          | data 30 days   |            |
|         |                             | after creation | NN 170-22  |
|         | letters sent to             |                |            |
|         | beneficiaries.              |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.032 | transaction data            | data after 15  |            |
|         |                             | days.          | NN 170-22  |
|         | rejected during edit or     |                |            |
|         | audit processing and        |                |            |
|         |                             |                |            |
|         | used to prepare error       |                |            |
|         | messages and record         |                |            |
|         |                             |                |            |
|         | write outs.                 |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.033 | transactions and            | data used to   |            |
|         |                             | prepare RCS    | NN 170-22  |
|         | selected data which are     | reports 60     |            |
|         | used to prepare listings    | days after     |            |
|         |                             | creation.      |            |
|         | and reports.                |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.034 | the Transaction             | data 10 days   |            |
|         |                             | after running  | NN 170-22  |
|         | Register for the cycle      | the cycle.     |            |
|         | processing of run 21-435.   |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.035 | samples of educe-           | data 10 days   |            |
|         |                             | after          | NN 170-22  |
|         | tion transactions extracted | completing     |            |
|         | from the accepted           | cycle from     |            |
|         |                             | which extracts |            |
|         | transactions processed.     | were taken.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic tapes containing   | Destroy tape   | NA Job     |
| 696.036 | data used to prepare        | data 10 days   |            |
|         |                             | after          | NN 170-22  |
|         | voucher lists of all checks | creation.      |            |
|         | \$5,000 and over and        |                |            |
|         | recurring payments.         |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Magnetic checkpoint tapes   | Destroy tape   | NA Job     |
| 696.040 | reflecting the core         | data after 10  |            |
|         |                             | days.          | NN 170-22  |
|         | memory and the status of    |                |            |
|         | all records in a            |                |            |
|         |                             |                |            |
|         | specific run at a specific  |                |            |
|         | processing point.           |                |            |
|         |                             |                |            |
|         | (formerly RCS 30-1, Part B, |                |            |
|         | Item No. 07E, 5)            |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Transaction Registers (ED   |                |            |
| 696.050 | TRAIL PL 358)               |                |            |
|         |                             |                |            |
|         | (formerly RCS 30-1, Part C, |                |            |
|         | Item No. 07E, 1):           |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Paper listings showing the  | Destroy after  | NA Job     |
| 696.051 | results of ADP              | 6 months and   |            |
|         |                             | after          | NN 170-24  |
|         | system processing of both   | ascertaining   |            |
|         | external input and          | that           |            |
|         |                             | mic            |            |
|         | internally generated        | rophotographic |            |
|         | actions and reflecting the  | copies have    |            |
|         |                             | been made in   |            |
|         | current status of the       | accordance     |            |
|         | Education System master     | with GSA       |            |
|         |                             | regulations    |            |
|         | magnetic tape records.      | and are        |            |
|         |                             | adequate       |            |
|         |                             | substitutes    |            |
|         |                             | for the paper  |            |
|         |                             | records.       |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Microfilm Transaction       | Dispose after  | NA Job     |
| 696.052 | Registers. Microfilm        | 8 years.       |            |
|         |                             |                | NC         |
|         | showing, in listing format, |                | 1-15-78-2  |
|         | the results of ADP          |                |            |
|         |                             |                |            |
|         | system processing of both   |                |            |
|         | external input and          |                |            |
|         |                             |                |            |
|         | internally generated        |                |            |
|         | actions and reflecting the  |                |            |
|         |                             |                |            |
|         | current status of the       |                |            |
|         | Financial Benefits ADP      |                |            |
|         |                             |                |            |
|         | Subsystem\'s Education      |                |            |
|         | master automated            |                |            |
|         |                             |                |            |
|         | records.                    |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Payee Registers (STAELIST). | Destroy 90     | Admi       |
| 696.060 | Listing of                  | days after     | nistrative |
|         |                             |                | approval,  |
|         | Payees paid on monthly      | creation.      | 3/24/69.   |
|         | cycles under Public         |                | Nonrecord. |
|         | (formerly RCS 30-1, Part C, |                |            |
|         | Item No. 07E, 2)            |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Paper tapes, including      | Destroy 30     | Admi       |
| 696.070 | magnetic disks, teletype    | days after     | nistrative |
|         |                             | data have been | approval,  |
|         | tapes, etc. (formerly RCS   | trans- ferred  | 5/9/69.    |
|         | 30-1, Part C, Item No. 07E, | to magnetic    | Nonrecord. |
|         | 3)                          | tape.          |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Adjudication End Products   | Destroy 60     | Admi       |
| 696.080 | Control System\-- Input     | days after the | nistrative |
|         | documents used to record    | end of month   | approval,  |
|         | the establishment and/or    | in which       | 11/15/73.  |
|         | disposition of Adjudication | processed.     | Nonrecord. |
|         | End Product claims and      |                |            |
|         | issues. (formerly RCS 30-1, |                |            |
|         | Part C, Item 07L)           |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Status Card files. Punched  |                |            |
| 697.000 | cards containing data       |                |            |
|         | extracted from basic        |                |            |
|         | documents relating to:      |                |            |
|         | Veterans who apply for      |                |            |
|         | benefits under provisions   |                |            |
|         | of 38 U.S.C. ch. 31 and     |                |            |
|         | section 12(a), Public Law   |                |            |
|         | 85-857; veterans who are    |                |            |
|         | counseled or enter training |                |            |
|         | under provisions of 38      |                |            |
|         | U.S.C. ch. 33; each orphan  |                |            |
|         | who is provisionally        |                |            |
|         | approved, disallowed, or    |                |            |
|         | enters training under 38    |                |            |
|         | U.S.C. ch. 35; and to       |                |            |
|         | schools and training        |                |            |
|         | establishments. (formerly   |                |            |
|         | RCS 30-1, Part A, Item 07B) |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Retired file. Record of     | Destroy sample | Admi       |
| 697.010 | veterans whose training has | decks or card  | nistrative |
|         | terminated and whose R&E    | files when     |            |
|         | folders have been destroyed | advised by the | approval,  |
|         | or retired to a Federal     | Office of the  | 11/1/76.   |
|         | Records Center (FRC).       | Controller     |            |
|         |                             | that the data  |            |
|         |                             | are no longer  |            |
|         |                             | required for   |            |
|         |                             | research       |            |
|         |                             | purposes.      |            |
|         |                             |                |            |
|         |                             | NOTE: Annual   |            |
|         |                             | follow-up to   |            |
|         |                             | the Controller |            |
|         |                             | will made by   |            |
|         |                             | processing DPC |            |
|         |                             | to determine   |            |
|         |                             | disposition of |            |
|         |                             | data.          |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Chapter 33, Title 38,       |                |            |
| 697.020 | U.S.C. (PL 550) Training    |                |            |
|         | Status file (TERMINATED):   |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Retired file. Record of     | Destroy sample | Admi       |
| 697.021 | veterans whose train- ing   | decks or card  | nistrative |
|         | has terminated and whose    | files when     |            |
|         | folders have been retired   | advised by the | approval,  |
|         | to a FRC.                   | Office of the  | 11/1/76.   |
|         |                             | Controller     |            |
|         |                             | that the data  |            |
|         |                             | are no longer  |            |
|         |                             | required for   |            |
|         |                             | research       |            |
|         |                             | purposes.      |            |
|         |                             |                |            |
|         |                             | NOTE: Annual   |            |
|         |                             | follow-up to   |            |
|         |                             | the Controller |            |
|         |                             | will be made   |            |
|         |                             | by processing  |            |
|         |                             | DPC to         |            |
|         |                             | determine      |            |
|         |                             | disposition of |            |
|         |                             | data.          |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Counseling file. Record of  | Same as the    | Admi       |
| 697.022 | each completed counseling   | paragraph      | nistrative |
|         | under PL 550.               | stated         |            |
|         |                             | immediately    | approval,  |
|         |                             | above in Item  | 11/1/76    |
|         |                             | No.            |            |
|         |                             | 07-697.021.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | History file. Sampling      | Same as the    | Admi       |
| 697.023 | record of completed history | paragraph      | nistrative |
|         | of veterans training under  | stated         |            |
|         | PL 550.                     | immediately    | approval,  |
|         |                             | above in Item  | 11/1/76    |
|         |                             | No.            |            |
|         |                             | 07-697.021.    |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Transaction Registers (PL   |                |            |
| 697.500 | 16 and 894) (formerly RCS   |                |            |
|         | 30-1, Part C, Item 07B):    |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Microfilm Transaction       | Dispose of     | NA Job     |
| 697.501 | Registers. Microfilm        | after 8 years  |            |
|         | showing, in listing format, | and after      | NN 172-198 |
|         | the results of ADP system   | audit by Cen-  |            |
|         | processing of both external | tral Office    |            |
|         | input and internally        | representa-    |            |
|         | generated actions and       | tives.         |            |
|         | reflecting the current      |                |            |
|         | status of the Financial     |                |            |
|         | benefits ADP Subsystem\'s   |                |            |
|         | Vocational Rehabilitation   |                |            |
|         | and Education (VRE-veterans |                |            |
|         | in training under PL 16 and |                |            |
|         | 894) master automated       |                |            |
|         | records.                    |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Conversion Registers (PL 16 | Destroy after  | NA Job     |
| 697.502 | and 894), paper listings of | 10 years.      |            |
|         | account data as initially   | (NOTE: These   | NN 167-11  |
|         | recorded on magnetic tape.  | records may be |            |
|         |                             | transferred to |            |
|         |                             | FRC provided   |            |
|         |                             | an acceptable  |            |
|         |                             | microfilm copy |            |
|         |                             | is retained at |            |
|         |                             | the DPC.)      |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Mechanized (EAM) System\'s  |                |            |
| 698.000 | Punched Card files          |                |            |
|         | converted to magnetic tape  |                |            |
|         | for computer-ized           |                |            |
|         | operations and maintenance, |                |            |
|         | including but not limited   |                |            |
|         | to VR&E Training Status     |                |            |
|         | files, in training and      |                |            |
|         | terminated under 38 U.S.C.  |                |            |
|         | ch. 35 (PL 634 and PL       |                |            |
|         | 86-785), Portfolio Loan     |                |            |
|         | Accounting Punched Cards    |                |            |
|         | and Fiscal and Accounting   |                |            |
|         | Punched Card files.         |                |            |
|         | (formerly RCS 30-1, Part A, |                |            |
|         | Item 30B, 1)                |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Mechanized Portfolio Loan   | Destroy 90     | NA Job     |
| 698.001 | Accounting Punched Cards    | days after the |            |
|         | and Fiscal and Accounting   | successful     | NN 169-95  |
|         | Punched Cards requiring     | conversion to  |            |
|         | audit.                      | magnetic tape  |            |
|         |                             | for            |            |
|         |                             | computerized   |            |
|         |                             | operation and  |            |
|         |                             | maintenance    |            |
|         |                             | and after      |            |
|         |                             | audit by       |            |
|         |                             | Central Office |            |
|         |                             | re             |            |
|         |                             | presentatives. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | All other punched card      | Destroy 90     | NA Job     |
| 698.002 | files.                      | days after     |            |
|         |                             | successful     | NN 169-95  |
|         |                             | conversion of  |            |
|         |                             | the data to    |            |
|         |                             | magnetic tape  |            |
|         |                             | for            |            |
|         |                             | computerized   |            |
|         |                             | operation and  |            |
|         |                             | mainten- ance. |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Ongoing ADP Systems Input   |                |            |
| 698.100 | media, including mark       |                |            |
|         | sensed card files, punched  |                |            |
|         | card files and other type   |                |            |
|         | files used solely as the    |                |            |
|         | raw input media for ongoing |                |            |
|         | systems: (formerly RCS      |                |            |
|         | 30-1, Part A, Item 30B, 2)  |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Mark Sensed Card files.     | Destroy after  | Admi       |
| 698.101 |                             | 90 days.       | nistrative |
|         |                             |                | approval.  |
|         |                             |                |            |
|         |                             |                | (4/7/72)   |
|         |                             |                |            |
|         |                             |                | Nonrecord. |
+---------+-----------------------------+----------------+------------+
| 07-     | All other type files.       | Destroy 30     | Admi       |
| 698.102 |                             | days after the | nistrative |
|         |                             | month in which | approval.  |
|         |                             | processed.     |            |
|         |                             |                | (4/7/72)   |
|         |                             |                |            |
|         |                             |                | Nonrecord. |
+---------+-----------------------------+----------------+------------+
| 07-     | Education Loan Records:     |                |            |
| 700.000 |                             |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Documentation (includes     | Destroy or     | GRS 20     |
| 700.100 | Education Loan Data Base    | delete when    | Item 11a   |
|         | Corrections): Data systems  | superseded or  |            |
|         | specifications, file        | obsolete, or   |            |
|         | specifications, codebooks,  | upon           |            |
|         | record layouts, user        | authorized     |            |
|         | guides, output              | dele- tion of  |            |
|         | specifications, and final   | the related    |            |
|         | reports (regardless of      | master file or |            |
|         | medium) relating to a       | data base, or  |            |
|         | master file or data base    | upon the       |            |
|         | that has been authorized    | destruction of |            |
|         | for destruction by the GRS  | the output of  |            |
|         | or a NARA- approved         | the system if  |            |
|         | disposition schedule.       | the output is  |            |
|         |                             | needed to      |            |
|         |                             | protect legal  |            |
|         |                             | rights,        |            |
|         |                             | whichever is   |            |
|         |                             | latest.        |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Print file (includes        | Delete when VA | GRS 20     |
| 700.200 | Reports of Federal          | deter- mines   | Item 6     |
|         | Employee/Card Matches with  | that they are  |            |
|         | Education Loans, and        | no longer      |            |
|         | Education Loan Letters Due  | needed for     |            |
|         | Reports and Reminder        | a              |            |
|         | Letters Due Reports).       | dministrative, |            |
|         | Electronic file extracted   | legal, audit,  |            |
|         | from a master file or data  | or other       |            |
|         | base without changing it    | operational    |            |
|         | and used solely to produce  | purposes.      |            |
|         | hard-copy publications      |                |            |
|         | and/or printouts of         |                |            |
|         | tabulations, ledgers,       |                |            |
|         | registers, and statistical  |                |            |
|         | reports.                    |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Accountable Officers' Files | Destroy 6      | GRS 6 Item |
| 700.300 | \[includes Education Loan   | years and 3    | 1a.        |
|         | System Fiscal Audit Trail   | months after   |            |
|         | Files, and Education Loan   | period covered |            |
|         | Payments Received           | by account.    |            |
|         | (microfilm)\]. Original or  |                |            |
|         | ribbon copy of accountable  |                |            |
|         | officers' accounts          |                |            |
|         | maintained in the agency    |                |            |
|         | for site audit by GAO       |                |            |
|         | auditors, consisting of     |                |            |
|         | statements of transactions, |                |            |
|         | statements of               |                |            |
|         | accountability, collection  |                |            |
|         | schedules, collection       |                |            |
|         | vouchers, disbursement      |                |            |
|         | schedules, disbursement     |                |            |
|         | vouchers, and all other     |                |            |
|         | schedules and vouchers or   |                |            |
|         | documents used as schedules |                |            |
|         | or vouchers, exclusive of   |                |            |
|         | commercial passenger        |                |            |
|         | transportation and freight  |                |            |
|         | records and payroll         |                |            |
|         | records, EXCLUDING accounts |                |            |
|         | and supporting documents    |                |            |
|         | pertaining to Native        |                |            |
|         | Americans. If VA is         |                |            |
|         | operating under an          |                |            |
|         | integrated accounting       |                |            |
|         | system approved by GAO,     |                |            |
|         | certain required documents  |                |            |
|         | supporting vouchers and/or  |                |            |
|         | schedules are included in   |                |            |
|         | the site audit records.     |                |            |
|         | These records document only |                |            |
|         | the basic financial         |                |            |
|         | transaction, money received |                |            |
|         | and money paid out or       |                |            |
|         | deposits in the course of   |                |            |
|         | operating the agency. All   |                |            |
|         | copies except the certified |                |            |
|         | payment or collection copy, |                |            |
|         | usually the original or     |                |            |
|         | ribbon copy, and all        |                |            |
|         | additional or supporting    |                |            |
|         | documentation not involved  |                |            |
|         | in an integrated system are |                |            |
|         | not covered by this item.   |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Backup of Files (includes   | Delete when    | GRS 20     |
| 700.400 | Education Loan System       | the identical  | Item 8b    |
|         | Backup Tapes). Electronic   | records have   |            |
|         | copy, considered by VA to   | been deleted,  |            |
|         | be a Federal record, of the | or when        |            |
|         | master copy of an           | replaced by a  |            |
|         | electronic record or file   | subsequent     |            |
|         | and retained in case the    | backup file.   |            |
|         | master file or database is  |                |            |
|         | damaged or inadvertently    |                |            |
|         | erased. File identical to   |                |            |
|         | records authorized for      |                |            |
|         | disposal in a NARA-approved |                |            |
|         | records schedule.           |                |            |
+---------+-----------------------------+----------------+------------+
| 07-     | Accounting Administrative   | Destroy when 3 | GRS 6 Item |
| 700.500 | Files (includes IRS         | years old.     | 5b         |
|         | Referrals & Updates for     |                |            |
|         | Education). Correspondence, |                |            |
|         | reports, and data relating  |                |            |
|         | to voucher preparation,     |                |            |
|         | administrative audit, and   |                |            |
|         | other accounting and        |                |            |
|         | disbursing operations.      |                |            |
|         | These files are not used    |                |            |
|         | for workload and per-       |                |            |
|         | sonnel management purposes. |                |            |
+---------+-----------------------------+----------------+------------+