Procedures for Reimbursable Travel:

1.  Form 1167 needs to be filled out completely. See instructions below.

2.  All Reimbursable travel should be In-Kind. (meaning -- company pays
    and makes all arrangements for the traveler.)

    a.  If the company wants to send in a check before hand, please
        contact Debbie Randall (x1173) in Travel to set up the
        accounting code at least 3 week in advance of trip.

3.  Prepare the travel orders through Travel Manager. Under "Other
    Authorizations" select "sponsored In-Kind Travel\*\*". Scroll to the
    bottom of the page and it should appear under "Other Authorization
    on Current Authorization"

4.  In Comment Section of the travel orders:

    a.  You will need to spell out what is being paid for and the cost.

        i.  Ex. Airfare: 1000.00

        ii. Per Diem (lodging and meals): 500.00

        iii. Transportation: 100.00

        iv. Total cost of reimbursable in-kind: 1600.00

    b.  A Note that "No NASA Funds will be used for the Reimbursable
        In-Kind portion of the trip."

5.  Forward through your chain -- then to Office of the General
    Counsel/General Law Practice Group section -- 9X26 -- then to
    travel.

    a.  Foreign Travel Orders must be approved by OGC in travel manager
        prior to travel.

    b.  Domestic Travel Orders go from the traveler to the travel
        office.

    c.  The General Counsel's Office should receive the following
        documents:

        i.  A copy of the travel orders,

        ii. the completed and signed by Associate Administrator (in the
            first signature block) 1167,

        iii. a copy of the request letter or the email, and

        iv. any other information about the trip.

6.  Once the Office of the General Counsel signs the 1167, the traveler
    will need to take the signed 1167 to Barby Birch in Travel (Room
    4R39. (The travel office will not sign off on the travel orders
    until the 1167 is received by them.)

> Contacts:
>
> Rebecca Gilchrist -- Attorney -- 358-2465
>
> Adam Greenstone -- Attorney -- 358-2465
>
> Instructions for the NF 1167:

1.  Center -- NASA Headquarters

2.  Employee - fill out the name and position, type in the complete
    travel dates of the trip.

3.  Only fill out if the spouse is accompanying the traveler.

4.  Event -- what is the purpose of the trip?

5.  Sponsor -- who is the actual sponsor of the event? Sometimes this is
    different than who is paying for the travel.

6.  Location -- where is the event/travel going to take place?

7.  Dates -- what are the dates that the sponsor is going to pay for?
    Sometimes these dates are different than the actual dates of travel.

8.  Nature of Event -- what will the traveler be doing while at the
    event?

9.  Non-Federal Sources of Payment -- who is paying for the travel?

10. Nature of Reimbursable Payment -- fill in the blocks that apply.
    Miscellaneous would be registration fees, outings, etc.
    Transportation is ground transportation only.

    a.  Total Payment In Kind: total all the items.

    b.  The amounts in this section are only what the company is paying
        for, not what NASA is paying for.

11. Remarks -- if you want to include anything that would be helpful to
    the reviewers of the form.

12. Center -- at Headquarters is an A.A. or Higher or the A.A.'s
    official acting

13. Not Applicable to Headquarters

14. Office of the General Counsel -- leave blank - an attorney in the
    office will sign.

15. Not Applicable

16. Office of External Relations -- only if the travel is foreign

17. Travel Office -- the travel office will sign.