**010 [AUTHORITIES]{.underline}**

> **011 [Authority for Issuance (Last updated 1/14/01)]{.underline}**
>
> **Executive Order No. 10903 of January 9, 1961, No. 10970 of October
> 27, 1961, No. 10853 of November 27, 1959, No. 10982 of December 25,
> 1961, No. 11779 of April 19, 1974, No. 12228 of July 24, 1980, No.
> 12292 of February 23, 1981 and 12561 of July 1, 1986 authorized and
> directed the Secretary of State to exercise the following described
> statutory powers of the President:**
>
> **a. the authority vested in the President by 5 U.S.C. 5921(3), 5
> U.S.C. 5922(b), 5 U.S.C. 5922(c) and 5 U.S.C. 5924(4)(B) to prescribe
> regulations defining the term \"employee\" and governing: (1) certain
> waivers of recovery, (2) the payment of allowances and differentials
> authorized by 5 U.S.C. 5921-5925 and 5928 and certain other matters,
> the advances of pay authorized by 5 U.S.C. 5927 and (3) travel
> expenses for dependents of certain employees;**
>
> **b. the authority vested in the President by 5 U.S.C. 5913 to
> prescribe regulations governing the allotment of funds to posts in
> foreign countries to defray unusual expenses incident to the operation
> and maintenance of official residences suitable for chief
> representatives of the United States at such posts and to designate
> senior officials of this Government in foreign areas;**
>
> **c. the authority vested in the President by Section 905 of the
> Foreign Service Act of 1980 to prescribe regulations governing
> allowances in order to provide for the proper representation of the
> United States by officers or employees of the Foreign Service;**
>
> **d. the authority vested in the President by other provisions of law
> (including Section 235(1) of Title 38 of the United States Code) to
> prescribe regulations governing representation allowances similar to
> those authorized by Section 905 of the Foreign Service Act of 1980;**
>
> **e. the authority vested in the President by Sections 7(a) and 8(a)
> (1) and (2) of the Defense Department Overseas Teachers Pay and
> Personnel Practices Act (20 U.S.C. 905(a) and 20 U.S.C. 906(a)(1) and
> (2), as amended, 20 U.S.C. 901 et seq.), to prescribe regulations
> relating to quarters, quarters allowances, cost-of-living allowance
> and post differential;**
>
> **f. the authority vested in the President by Section 3 of the Federal
> Civilian Employee and Contractor Travel Expenses Act of 1985 (5 U.S.C.
> 5702) to establish maximum rates of per diem allowances and
> reimbursements for the actual and necessary expenses of official
> travel for employees of the Government in travel status at localities
> in foreign areas as defined in 5 U.S.C. 5921;**
>
> **g. the authority vested in the President by 5 U.S.C. 5523(b), 5
> U.S.C. 5523(a) and 5 U.S.C. 5527(a): (1) to determine additional
> allowance payments that may be granted to employees as necessary to
> offset the direct added expenses incident to an evacuation; (2) to
> terminate payments of monetary amounts to or for the account of
> employees; and (3) to coordinate the policies and procedures of the
> respective departments in the executive branch under the law;**
>
> **h. the authority vested in the President by Section 9 of the United
> Nations Participation Act of 1945 (59 Stat. 619), as amended by
> Section 304 of P.L. 100-459 (102 Stat. 2208), to pay a housing and
> subsistence expense allowance to U.S. delegates and alternates to the
> United Nations General Assembly;**
>
> **i. the authority vested in the President by 5 U.S.C. 5922 as amended
> by Section 411 of P.L. 95-426 (92 Stat. 963)(new 5 U.S.C. 5926) to
> grant employees compensatory time off at certain posts in foreign
> areas; and**
>
> **j. the authority vested in the President by Sections 235(6) and (7)
> of Title 38 to prescribe regulations for certain relocation benefits
> for employees of the Veterans Administration.**

**012 [Exercise of Authority]{.underline} (Last updated 5/1/05 TL:SR
650)**

> **The Secretary of State hereby prescribes the following regulations
> governing allowances, differentials and defraying of official
> residence expenses in foreign areas. These regulations and any
> amendments and revisions to them shall govern:**
>
> **a. granting of quarters allowances, cost-of-living allowances, post
> differential, difficult to staff incentive differential, and danger
> pay allowance authorized by 5 U.S.C. 5921-5925 and 5928 for employees
> defined in Section 040i and for employees defined in Section 040j who
> may be authorized by other provisions of law to be paid allowances and
> differentials;**
>
> **b. allotment of funds to defray official residence expenses
> authorized by 5 U.S.C. 5913;**
>
> **c. granting of representation allowances authorized by Section 905
> of the Foreign Service Act of 1980, for officers or employees of the
> Foreign Service, and similar allowances authorized by other provisions
> of law (including Section 235(a)(2) of Title 38 of the United States
> Code) for employees (Section 040i) other than employees of the Foreign
> Service unless authority to prescribe regulations for such employees
> under any such act has been vested in, or specifically delegated to,
> someone other than the Secretary of State;**
>
> **d. granting of quarters allowances, cost-of-living allowances and
> post differential authorized by Section 7(a) and 8(a)(1) and (2) of
> the Defense Department Overseas Teachers Pay and Personnel Practices
> Act (20 U.S.C. 905(a) and 20 U.S.C. 906(a)(1) and (2), as amended 20
> U.S.C. 901 et seq.);**
>
> **e. maximum rates of per diem allowances and reimbursements for the
> actual and necessary expenses of official travel for employees of the
> Government for travel in foreign areas as authorized by 5 U.S.C.
> 5702;**
>
> **f. the payment of compensation, post differential and allowances in
> the event of an emergency evacuation of employees or their EFMs, or
> both, from duty stations for military or other reasons or because of
> imminent danger to their lives(5 U.S.C. 5521-5527);**
>
> **g. the payment of a housing and subsistence expense allowance to
> U.S. delegates and alternates to the United Nations General Assembly
> as authorized by Section 9 of the United Nations Participation Act of
> 1945, as amended (59 Stat. 619);**
>
> **h. granting of compensatory time off to employees at certain posts
> in foreign areas authorized by 5 U.S.C. 5926;**
>
> **i. granting of relocation allowances authorized 38 U.S.C. 707(a)(6)
> and (7) for the Veterans Administration; and (eff. 5/1/05 TL:SR 650)**
>
> **j. advances of pay to employees entering foreign area assignments
> authorized by 5 U.S.C. 5927.**

**013 [Authority of Head of Agency (Last updated
4/26/1998)]{.underline}**

> **When authorized by law, the head of an agency may defray official
> residence expenses for, and grant post differential, difficult to
> staff incentive differential, danger pay allowance, quarters,
> cost-of-living, representation allowances, compensatory time off at
> certain posts and advances of pay to an employee of his/her agency and
> require an accounting therefor, subject to the provisions of these
> regulations and the availability of funds. Within the scope of these
> regulations, the head of an agency may issue such further implementing
> regulations as he/she may deem necessary for the guidance of his/her
> agency with regard to the granting of and accounting for these
> payments. Furthermore, when the Secretary of State determines that
> unusual circumstances exist, the head of an agency may grant special
> quarters, cost-of-living, and representation allowances in addition to
> or in lieu of those authorized in these regulations.**

**020 [EFFECTIVE DATES (Last updated 4/2/61)]{.underline}**

**021 [Current Regulations]{.underline}**

> **These regulations shall be effective April 2, 1961. Amendments and
> revisions shall be effective as of the dates specified in each.**

**022 [Superseded Regulations]{.underline}**

> **The regulations contained herein shall supersede the Standardized
> Regulations (Government Civilians, Foreign Areas) of June 1953, as
> revised and amended.**

**030 [APPLICABILITY (Last updated 5/1/2005)]{.underline}**

> **These regulations apply to male and female employees even though
> male pronouns may appear in the text. Any provision in these
> regulations that limits the payment of allowances to an employee
> because employee is in a non-pay status shall not apply to any
> employee who is in a non-pay status solely due to a lapse of
> appropriations.**
>
> **031 [United States Citizen Employees]{.underline}**
>
> **031.1 [Quarters Allowances]{.underline}**

**031.11 [Employees Recruited in the United States]{.underline}**

> **Quarters allowances prescribed in Chapter 100 may be granted to
> employees who were recruited by the employing government agency in the
> United States, the Commonwealth of Puerto Rico, the Commonwealth of
> the Northern Mariana Islands, and the possessions of the United
> States. In the case of married couples see Section 134.13.**

**031.12 [Employees Recruited Outside the United States]{.underline}**

**Quarters allowances prescribed in Chapter 100 may be granted to
employees recruited outside the United States, provided that:**

**a. the employee\'s actual place of residence in the place to which the
quarters allowance applies at the time of receipt thereof shall be
fairly attributable to his/her employment by the United States
Government; and**

**b. prior to appointment, the employee was recruited in the United
States, the Commonwealth of Puerto Rico, the Commonwealth of the
Northern Mariana Islands, the former Canal Zone, or a possession of the
United States, by:**

> **(1) the United States Government, including its Armed Forces;**
>
> **(2) a United States firm, organization, or interest;**
>
> **(3) an international organization in which the United States
> Government participates; or**
>
> **(4) a foreign government**

**and had been in substantially continuous employment by such employer
under conditions which provided for his/her return transportation to the
United States, the Commonwealth of Puerto Rico, the Commonwealth of the
Northern Mariana Islands, the former Canal Zone, or a possession of the
United States; or**

**c. as a condition of employment by a Government agency, the employee
was required by that agency to move to another area, in cases
specifically authorized by the head of agency.**

**Subsection 031.12b may be waived by the head of agency upon
determination that unusual circumstances in an individual case justify
such action.**

> **An employee who was determined to be eligible to be granted a living
> quarters allowance under former Section 031.12d, last effective March
> 25, 1971 and last published in TL:SR-174 dated August 11, 1968, may
> continue to be eligible for and be granted a living quarters allowance
> while continuously employed in a foreign area and while he/she is
> otherwise eligible for such allowance.**

**031.13 [Employees Other Than Spouses]{.underline}**

> **A quarters allowance may not be granted to a non-spouse employee who
> is a dependent of another employee or of a married couple employed by
> the United States Government.**

**031.14 [Employees of the Peace Corps]{.underline}**

> **Quarters allowances prescribed in Chapter 100 may be granted to
> employees of the Peace Corps wherever recruited in amounts determined
> by the Director of the Peace Corps not in excess of the amounts
> determined in accordance with Chapter 100.**
>
> **031.2 [Other Allowances]{.underline}**

**Post Allowances prescribed in subchapter 220, danger pay allowance
prescribed in Chapter 650 and the compensatory time off prescribed in
Chapter 800 may be granted to employees defined in Section 040i. Other
cost-of-living allowances (foreign transfer allowance, home service
transfer allowance, separate maintenance allowances, education
allowances, and educational travel), and difficult to staff incentive
differential, prescribed in subchapters 240, 250, 260, 270, 280, and
1000, respectively, may be granted subject to exceptions contained in
the foregoing chapters, only to those employees who are eligible for
quarters allowances under Section 031.1. Employees of the Peace Corps
shall not be eligible for allowances mentioned in this section except as
may be expressly authorized by the Director of the Peace Corps in
amounts determined by him/her not in excess of those determined in
accordance with the relevant provisions of Chapters 200 and 650.**

> **031.3 [Post Differential]{.underline}**

**Post differential prescribed in Chapter 500 may be granted to
employees who are described in Sections 031.11 and 031.12 (eligible for
quarters allowances), including married couples, and to employees
officially stationed in the United States who are on extended detail
(Section 541) in a foreign area,**

**except that:**

**a. post differential may not be granted to a non-spouse dependent
employee who is a member of the household of another employee or of a
member of the U.S. Armed Forces;**

**b. employees of the Peace Corps shall not be eligible for post
differential except as may be expressly authorized by the Director of
the Peace Corps in amounts determined in accordance with Section 550.**

**(Each spouse, if otherwise eligible, may be granted post differential
regardless of whether both spouses are receiving the living quarters
allowance.) (eff. 5/1/05 TL:SR 650)**

**An employee hired under former Section 031.12d referred to in Section
031.12 may continue to receive post differential prescribed in Chapter
500 while continuously employed in a foreign area and while he or she is
otherwise eligible for a post differential.**

> **031.4 [Temporary Employees]{.underline}**

**Employees appointed on a full-time basis for temporary periods (5 CFR
316; or other applicable agency authority) may be granted the
allowances, post differential, danger pay allowance, advances of pay and
compensatory time off for which they are eligible.**

> **031.5 [Part-time Employees]{.underline}**

**Part-time employees (5 CFR 340; or other applicable agency authority)
shall not be granted allowances, post differential, or advances of pay,
but may be granted danger pay allowance prescribed in Chapter 650 and
compensatory time off prescribed in Chapter 800.**

> **031.6 [Employees Residing in the United States]{.underline}**

**Regardless of any other provision of these regulations, an employee
who arrives at a new post (Section 040h) in a foreign area on or after
December 1, 1961, and who occupies quarters in the United States
(Section 040a) shall not be granted any post, living quarters, education
allowances, post differential, or difficult to staff incentive
differential, that may be established for his/her post, unless such
occupancy is the result of leave or official duty in the United States
in accordance with other provisions of these regulations. Danger pay may
be granted if appropriate.**

> **031.7 [Employees of the Veterans Administration]{.underline}**

**For employees transferring between the Philippines and the United
States, the Administrator of the Veterans Administration may grant
(under 38 U.S.C. 235(6) and (7) and E.O. 12228): (a) subsistence while
occupying temporary quarters as prescribed in Chapter 302, Part 5 of the
Federal Travel Regulation and (b) expenses relating to the sale and
purchase of the residence or settlement of an unexpired lease of the
employee as prescribed in Chapter 302, Part 6 of the Federal Travel
Regulation. The benefit in part (a) is in lieu of the home service
transfer allowance (if applicable) in these Standardized Regulations,
and the benefit in part (b) is in addition to any other applicable
transfer benefit in these Standardized Regulations.**

> **032 [Non-Citizen Employees]{.underline}**
>
> **The allowances, post differential, danger pay, compensatory time
> off, advances of pay and difficult to staff incentive differential, in
> Chapters 100, 200, 500, 650, 800, 850, and 1000 may be paid to
> non-citizen employees (Section 040j) to the extent that the payment of
> such allowances and differential to the non-citizen employee is
> authorized by any provision of law other than 5 U.S.C. 5921-5928
> (except advance of pay for medical treatment under 5 U.S.C. 5927 and
> Chapter 850).**
>
> **033 [Per Diem Allowances For Travel]{.underline}**
>
> **The [foreign area travel per diem allowances]{.underline} prescribed
> in Section 925 may be paid to civilian employees of the U.S.
> Government in accordance with the Federal Travel Regulation
> promulgated by the General Services Administration or other applicable
> travel regulations. Internet site:
> <http://aoprals.state.gov/web920/per_diem.asp>**
>
> **As a convenience to Federal agencies, an attachment to Section 925
> includes the most recent Civilian Personnel Per Diem Bulletin
> containing [locality per diem allowances for_non-foreign areas outside
> the conterminous (continental forty-eight) United States]{.underline}.
> These rates are established by the Secretary of Defense for civilian
> travelers of the U.S. Government. Internet site:
> <https://secureapp2.hqda.pentagon.mil/perdiem/pdrates.html> (eff.
> 5/1/05 TL:SR 650)**
>
> **The prescribed maximum travel [per diem rates for the conterminous
> United States]{.underline} are established by the General Services
> Administration. These rates may be found in Appendix A to Chapter 301
> of the Federal Travel Regulation. Internet site:
> http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=17943&contentType=GSA_BASIC
> (eff. 5/1/05 TL:SR 650)**

**040 [DEFINITIONS]{.underline} (Last updated 7/22/2007)**

> **The following definitions apply to all chapters of these
> regulations, unless waived or modified in specific instances.
> Supplementary definitions which apply to specific chapters or sections
> only will be found in the General Provisions of those chapters and
> subchapters.**

**a. \"[United States]{.underline}\" when used in a geographical sense,
means the several States of the United States of America, including
Alaska and Hawaii, and the District of Columbia. (See also Sections
241.1c and 251.1c.)**

**b. \"[Continental United States]{.underline}\" means the several
States of the United States of America, excluding Alaska and Hawaii, but
including the District of Columbia.**

**c. \"[Government]{.underline}\" means the Government of the United
States of America.**

**d. \"[Government agency]{.underline}\" means: (1) each executive
department of the Government, (2) each independent establishment or
agency in the executive branch of the Government, including each
corporation wholly owned (either directly or through one or more
corporations) by the Government, (3) the General Accounting Office, and
(4) the Library of Congress.**

**e. \"[Head of agency]{.underline}\" means either the head of a
government agency or anyone designated by him/her to make determinations
in his/her behalf.**

**f. \"[Foreign area]{.underline}\" means any area situated outside the
United States, the Commonwealth of Puerto Rico, the Commonwealth of the
Northern Mariana Islands, and the possessions of the United States. With
respect to teachers defined in subsection n, hereof, \"foreign area\"
also includes the Midway Islands.**

**g. \"[Country of assignment]{.underline}\" means the country in which
the employee\'s post is located as listed in the electronic Table of
Allowances (Section 920). (eff. 5/1/05 TL:SR 650)**

**h. \"[Post]{.underline}\" means the place designated as the official
station of the employee, regardless of whether he/she is detailed
elsewhere or resides at another place with the authorization or approval
of the head of his/her agency. (See also Section 061.)**

**i. \"[Employee]{.underline}\" means an individual employed in the
civilian service of a government agency (including ambassadors,
ministers, and members of the Foreign Service of the United States under
the Department of State) who is:**

**(1) a citizen of the United States (except under Section 312);**

**(2) officially stationed in a foreign area, except as otherwise
specifically provided in these regulations;**

**(3) receiving basic compensation (Section 040k); and**

**(4) eligible for allowances or differential under subchapter 030,
including the provisions pertaining to local hires (Section 031.12) and
temporary employees (Section 031.4), as determined by relevant agency
authority. (Eff 10/02/05 TL:SR 656)**

> **No sex discrimination is implied or intended through use of male
> pronouns which may appear in these regulations.**

**j. \"[Non-citizen employee]{.underline}\" means a civilian who is:**

**(1) not a citizen of the United States; but is**

**(2) employed by a government agency; and is**

**(3) officially stationed in a foreign area.**

**For purposes of Section 852 of these regulations, a United States
citizen appointed under Section 303 and employed under Section 311 of
the Foreign Service Act of 1980, is considered a non-citizen employee.**

**k. \"[Basic compensation]{.underline}\" means the rate of compensation
fixed:**

**(1) by statute for the position held by an employee; or**

**(2) by administrative action pursuant to law; or**

**(3) administratively in conformity with rates paid by the Government
for work of a comparable level of difficulty and responsibility in the
continental United States, before any deduction is made and without
taking into consideration any additional compensation such as overtime
pay, night pay differential, hazard differential, extra pay for work on
holidays, post differential, and allowances; except that for teachers
defined in subsection n, hereof, basic compensation means the rate of
compensation fixed by the military departments of the Department of
Defense for the position held by an individual (including any
appropriate increments for having completed a higher level of academic
preparation) before any deduction is made and exclusive of all
allowances, differentials, or other additional compensation.**

**l. \"[Salary]{.underline}\" means the basic compensation of an
employee plus, with respect to an employee serving as chief of mission,
officer temporarily in charge of the operations of an agency at a post,
or in some other similar capacity, any additional compensation that
he/she may be authorized to receive while serving in such capacity, but
exclusive of all allowances, differentials or other additional
compensation.**

**m. \"[Family]{.underline}\" means one or more of the following
relatives of an employee residing in the same quarters as the employee
at his/her post, or who would normally reside at the post except for the
existence of circumstances cited in Section 262 warranting the grant of
a separate maintenance allowance, but who does not receive from the
Government an allowance similar to that granted to the employee and who
is not deemed to be a dependent or a member of the family of another
employee for the purpose of determining the amount of a similar
allowance: (eff. 5/1/05 TL:SR 650)**

**(1) spouse, excluding a spouse entitled to and receiving a similar
allowance;**

**(2) children who are unmarried and under 21 years of age or,
regardless of age, are incapable of self-support. The term shall
include, in addition to natural offspring, step and adopted children and
those under legal guardianship of the employee or the spouse when such
children are expected to be under such legal guardianship at least until
they reach 21 years of age and when dependent upon and normally residing
with the guardian. (See Sections 270 and 280 on education allowances and
educational travel.);**

**(3) parents (including step and legally adoptive parents) of the
employee or of the spouse, when such parents are at least 51 percent
dependent (as defined by agency implementing regulations) on the
employee for support (eff. 7/22/07 TL:SR 679);**

**(4) sisters and brothers (including step or adoptive sisters, or step
or adoptive brothers) of the employee or of the spouse, when such
sisters and brothers are at least 51 percent dependent (as defined by
agency implementing regulations) on the employee for support, unmarried
and under 21 years of age or, regardless of age, are incapable of
self-support. (See also Sections 270 and 280 on education.) (eff.
7/22/07 TL:SR 679);**

**(5) when determined by the head of agency to be in the interest of the
Government, a father, mother, brother, sister, son or daughter,
regardless of age or dependency, who acts as the official hostess or
equivalent for an employee who has no spouse residing with him or her at
the post.**

**n. \"[Teacher]{.underline}\" means an employee who is a teacher as
defined in Section 2(2) of the Defense Department Overseas Teachers Pay
and Personnel Practices Act (73 Stat. 213) and regulations issued
thereunder by the Department of Defense. Substitute teachers are not
considered to be teachers for the purpose of these regulations.**

**o. \"[Grant]{.underline}\", used as a verb, means to authorize or
approve payment of; \"[Grant]{.underline}\", used as a noun, means
authorization or approval for payment.**

**p. \"[Detail]{.underline}\" means the temporary assignment or
temporary duty (including temporary duty for consultation) of an
employee away from his/her post (Section 040h). (See also Section 511c
with respect to post hardship differential, Section 651c concerning
danger pay, and Section 811c concerning compensatory time off.) (eff.
5/1/05 TL:SR 650)**

**q. \"[Transfer]{.underline}\" means a change in an employee\'s post
(Section 040h) within the same government agency.**

**r. \"[Separation]{.underline}\" means termination of an employee\'s
services with a government agency (including termination by resignation,
retirement or death).**

**050 [PAYMENTS]{.underline} (See Section 030 - Applicability) (Last
updated 01/14/2001)**

**051 [Allowance Payments]{.underline}**

**051.1 [Determining Rate]{.underline}**

> **Methods for determining the rate of payment of each allowance
> granted to an employee in accordance with Chapters 100, 200, 300, 600,
> 650, and 850 are prescribed in sections dealing with each allowance.**

**051.2 [Employees in Non-Pay Status]{.underline}**

> **All allowances granted under these regulations may continue during
> periods while the employee is in non-pay status not in excess of 14
> calendar days at any one time. For periods in non-pay status longer
> than 14 calendar days, payments under allowance grants are to be
> suspended as of the day the employee enters the non-pay status, and
> payment is not to be made for any part of such period, unless
> otherwise specifically provided in these regulations. (See Section
> 132.2b(2).)**

**052 [Post Differential Payments and Danger Pay
Allowance]{.underline}**

**052.1 [Determining Rate]{.underline}**

> **Methods for determining rates of post differential and danger pay
> allowance are prescribed in Sections 550 and 656 respectively.**

**052.2 [Employees in Non-Pay Status]{.underline}**

> **Payment of post differential and danger pay allowance shall be
> suspended while an employee is in non-pay status.**

**053 [Payment for One Day Involving Two Posts]{.underline}**

**Payment of allowances and post differential, if granted, for any day
during which an employee is on duty or leave at two posts shall be made
at the rate authorized for the previous day.**

**054 [Federal Income Tax]{.underline}**

**054.1 [Allowances and Official Residence Expenses]{.underline}**

> **Allowances authorized and paid in accordance with Chapters 100, 200
> and 300, and official residence expenses authorized and paid in
> accordance with Chapter 400, shall not be included in gross income for
> Federal income tax purposes.**

**054.2 [Post Differential, Difficult to Staff Incentive Differential
and Danger Pay Allowance]{.underline}**

> **Post differential, difficult to staff incentive differential and
> danger pay allowance shall be included in gross income for Federal
> income tax purposes.**

**055 (Not currently used)**

**056 [Penalty for Presenting False Claim]{.underline}**

**A penalty for presenting a false or fraudulent claim of a fine of not
more than \$10,000 or imprisonment for not more than 5 years or both, is
authorized in 18 U.S.C. 287 and 1001. Falsification of an item in a
claim may result in forfeiture of the entire claim as provided 28 U.S.C.
2514.**

**057 [Early Termination of Grants]{.underline}**

**Any allowance or post differential grant to an employee may be
terminated by the head of agency or the Secretary of State as of a date
earlier than those specified in the applicable sections of these
regulations, when termination on such earlier date has been determined
to be equitable or in the public interest. Any grant terminated under
this section may again commence, while the employee remains eligible for
the allowance or post differential, when the head of agency or Secretary
of State determines that such commencement is appropriate.**

**060 [CLASSIFICATIONS AND RECLASSIFICATIONS OF POSTS (Last updated
5/1/2005)]{.underline}**

> **061 [Post Classifications]{.underline}**
>
> **The classifications (i.e. allowance rates) for living quarters,
> post, transfer, education allowance, danger pay, and post differential
> at any place in foreign areas where employees may be assigned are
> provided in the electronic Section 920 found at
> <http://aoprals.state.gov/Web920/location.asp?menu_id=95>. (eff.
> 5/1/05 TL:SR 650)**

**(1) If the name of the post is listed individually in Section 920, the
classifications shown for the post shall be applicable.**

**(2) If the post is not listed individually in Section 920, but the
country or area of assignment is listed, the appropriate classification
for the country or area of assignment shall apply.**

**(3) If the post is not listed individually in Section 920, the
classification shown for \"Other\" for that country shall be
applicable.**

**(4) If neither the name of the post nor the name of the country or
area is so listed, the classifications shown for \"Other Foreign
Localities\" shall apply.**

> **062 [Post Reclassifications]{.underline}**
>
> **If warranted by analysis of reports, a post will be reclassified for
> any allowances, post hardship differential and danger pay listed in
> Section 920. Such reclassifications will be currently effective
> including those for individual posts which previously were classified
> under the \"Other\" listing and appear for the first time
> individually. Revision of a post classification for an allowance,
> differential or danger pay necessitates revision of the payments to
> affected employees. Where a post has been reclassified for education
> allowance in a grade or grades, the new rate shall apply only to
> grants which cover periods of school attendance beginning on or after
> the effective date of the reclassification. (eff. 5/1/05 TL:SR 650)**
>
> **063 [Payment Tables]{.underline}**
>
> **See Chapter 900 for explanation of the post classification system
> and instructions for use of the payment tables.**

**070 [REPORTING REQUIREMENTS (Last updated 7/9/2006)]{.underline}**

> **071 [General]{.underline}**
>
> **Each agency shall provide the Department of State, without
> reimbursement, the reports described in this chapter and such other
> reports as the Secretary of State may request for the proper
> allowance, differential and danger pay classification of posts abroad.
> In addition, the rates at which allowances are granted by the head of
> an agency, any revisions in the rates of such grants, and the dates of
> their commencement, revision and termination, shall be reported to the
> General Accounting Office in accordance with provisions of this
> chapter.**
>
> **072 [Reporting Responsibility]{.underline}**
>
> **072.1 [Scheduling of Reports (Eff. 7/9/06 TL:SR 666)]{.underline}**
>
> **Agencies are responsible for preparation and submission of allowance
> and differential reports as prescribed in Section 072.11 for newly
> activated posts and in Section 072.12 for established posts. To
> determine whether a post meets the danger pay criteria, the Danger Pay
> Factors Form (DS-578) must be submitted by the post when civil
> insurrection, civil war, terrorism or wartime conditions threaten
> physical harm or imminent danger to the health or well being of a
> majority of employees officially stationed or detailed at the post
> abroad. A post designated for danger pay must submit an updated Form
> DS-578 every two years, pursuant to a schedule established by the
> Office of Allowances. Voluntary reports may be submitted at any time.
> See also Sections 653.1 Designation and 653.3 Periodic Review for
> danger pay reporting.**
>
> **072.11 Schedule of Allowance and Differential Reporting - New Posts
> (Eff. 7/9/06 TL:SR 666)** (See Section 911 and 920)

+---+----------------+---------+---------------+---------------------+
|   | 1              | 2       | 3             | 4                   |
+---+----------------+---------+---------------+---------------------+
|   | SF-1190        | Form DS | Form DS-63    | DS-267 Post         |
|   | Foreign        | 20      | Education     | Differential        |
|   | Allowances     | 20-2027 | Allowance     | Questionnaire       |
|   | Application,   | Retail  | Questionnaire |                     |
|   | Grant, and     | Price   |               | DS-578 - Danger Pay |
|   | Report,        | S       |               | Factors             |
|   | DS-7604, and   | chedule |               |                     |
|   | LQA Worksheets |         |               |                     |
+---+----------------+---------+---------------+---------------------+
| A | All            | Em      | Employing     | Required only from  |
| . | employees - to | ploying | agency of     | newly established   |
|   | claim          | agency  | assignees     | posts covered by a  |
|   | allowances and | of      | first         | differential        |
|   | difficult to   | as      | arriving at   | classified as 5     |
| \ | staff          | signees | new post if   | percent or higher   |
| W | incentive      | first   | they have     | differential in     |
| h | differential   | a       | school age    | Section 920.  May   |
| o | (see Section   | rriving | children      | be submitted by     |
| R | 077.1).        | at new  | except Army,  | newly established   |
| e |                | post.   | Navy, and Air | non-differential    |
| p | All agencies   | (See    | Force.        | posts of assignment |
| o | - to initiate  | Section |               | or detail if        |
| r | a review of    | 074.4   |               | employing agency    |
| t | living         | for     |               | considers           |
| s | quarters       | instr   |               | excessively adverse |
|   | allowance      | uctions |               | living conditions   |
|   | rates in       | and     |               | exist.              |
|   | Section 920    | g       |               |                     |
|   | for \"other    | uidance |               | DS-578 -- Required  |
|   | areas.\"  All  | on      |               | from newly          |
|   | Section 960    | rep     |               | established posts   |
|   | LQA Worksheets | orting) |               | already classified  |
|   | or DS-7604     |         |               | as Danger Pay       |
|   | containing     |         |               | posts. (See Section |
|   | information as |         |               | 072.1.)             |
|   | described in   |         |               |                     |
|   | section 077.2  |         |               |                     |
|   | which supports |         |               |                     |
|   | claims made on |         |               |                     |
|   | the SF-1190    |         |               |                     |
|   | should be      |         |               |                     |
|   | forwarded to   |         |               |                     |
|   | the Office of  |         |               |                     |
|   | Allowances as  |         |               |                     |
|   | soon as        |         |               |                     |
|   | possible after |         |               |                     |
|   | arrival of     |         |               |                     |
|   | employees at   |         |               |                     |
|   | the new post.  |         |               |                     |
|   | Submit LQA     |         |               |                     |
|   | Worksheets or  |         |               |                     |
|   | DS-7604 only.  |         |               |                     |
|   | (Do not submit |         |               |                     |
|   | SF-1190\'s.)   |         |               |                     |
+---+----------------+---------+---------------+---------------------+
| B | Full Report as | Hotel   | Full report   | Full report (DS-267 |
| . | described in   | and     | on Form DS-63 | or DS-578, as       |
|   | \"C\" below    | Res     | plus          | applicable)         |
|   | for assignees  | taurant | school\'s fee | reflecting          |
|   | who are        | Section | list.         | conditions          |
|   | granted        | DS      |               | affecting majority  |
| E | allowances.    | 2026.   |               | of personnel at     |
| x | (See also      |         |               | post eligible for   |
| t | Section 077.)  | See     |               | differential.       |
| e |                | Section |               |                     |
| n |                | 074.3   |               |                     |
| t |                | for     |               |                     |
| o |                | vo      |               |                     |
| f |                | luntary |               |                     |
| R |                | r       |               |                     |
| e |                | eports. |               |                     |
| p |                |         |               |                     |
| o |                |         |               |                     |
| r |                |         |               |                     |
| t |                |         |               |                     |
+---+----------------+---------+---------------+---------------------+
| C | \(1\) Full     | As soon | Within three  | DS-267 Within three |
| . | Report         | as      | months after  | months after first  |
|   | covering       | p       | first arrival | arrival of          |
|   | allowances and | ossible | of assignees  | employees assigned  |
|   | difficult to   | after   | at the new    | or detailed to a    |
| \ | staff          | first   | post if they  | differential post   |
| W | incentive      | arrival | have school   | or to a post        |
| h | differential   | of      | age           | considered to have  |
| e | granted,       | as      | children.     | excessively adverse |
| n | revised, or    | signees |               | living conditions.  |
| R | terminated at  | at the  |               |                     |
| e | end of pay     | new     |               | DS-578 Within three |
| q | period during  | post.   |               | months after first  |
| u | which such     |         |               | arrival of          |
| i | actions were   |         |               | employees assigned  |
| r | effected. \    |         |               | or detailed to a    |
| e | (2) As soon as |         |               | differential post   |
| d | an employee    |         |               | or to a post where  |
|   | under the      |         |               | civil insurrection, |
|   | living         |         |               | civil war,          |
|   | quarters       |         |               | terrorism or        |
|   | allowance      |         |               | wartime conditions  |
|   | obtains        |         |               | threaten employees. |
|   | privately      |         |               |                     |
|   | leased         |         |               |                     |
|   | quarters at    |         |               |                     |
|   | the new post.  |         |               |                     |
|   | Employee       |         |               |                     |
|   | should fill in |         |               |                     |
|   | Section 960    |         |               |                     |
|   | LQA Worksheet  |         |               |                     |
|   | to support     |         |               |                     |
|   | claim for LQA  |         |               |                     |
|   | on SF-1190.    |         |               |                     |
+---+----------------+---------+---------------+---------------------+
| D | Original of    | In      | In accordance | In accordance with  |
| . | SF-1190 report | acc     | with          | regulations of      |
|   | will be        | ordance | regulations   | parent agency.      |
|   | retained at    | with    | of parent     |                     |
| \ | the site where | regu    | agency.       | Originals through   |
| N | payment is     | lations |               | agency channels to  |
| u | made.  The     | of      | Originals     | the Office of       |
| m | form will be   | parent  | through       | Allowances,         |
| b | filed by       | a       | agency        | Department of       |
| e | agency by      | gency.  | channels to   | State.              |
| r | fiscal year    |         | the Office of |                     |
| a | and retained   | Or      | Allowances,   |                     |
| n | for site audit | iginals | Department of |                     |
| d | or forwarded   | through | State.        |                     |
| D | to designated  | agency  |               |                     |
| i | centralized    | c       |               |                     |
| s | locations as   | hannels |               |                     |
| t | may be         | to the  |               |                     |
| r | requested by   | Office  |               |                     |
| i | the parent     | of      |               |                     |
| b | agency or the  | Allo    |               |                     |
| u | GAO.  At the   | wances, |               |                     |
| - | time a request | Dep     |               |                     |
| t | for the        | artment |               |                     |
| i | original form  | of      |               |                     |
| o | is made,       | State.  |               |                     |
| n | unless         |         |               |                     |
| o | otherwise      |         |               |                     |
| f | specified by   |         |               |                     |
| C | the parent     |         |               |                     |
| o | agency,        |         |               |                     |
| p | reproduced     |         |               |                     |
| i | copies may be  |         |               |                     |
| e | made for       |         |               |                     |
| s | interim use at |         |               |                     |
|   | the post.      |         |               |                     |
|   | SF-1190\'s     |         |               |                     |
|   | will be        |         |               |                     |
|   | retained for a |         |               |                     |
|   | period of 3    |         |               |                     |
|   | full fiscal    |         |               |                     |
|   | years after    |         |               |                     |
|   | the fiscal     |         |               |                     |
|   | year in which  |         |               |                     |
|   | all allowances |         |               |                     |
|   | granted on the |         |               |                     |
|   | form have been |         |               |                     |
|   | terminated.    |         |               |                     |
|   | The annual     |         |               |                     |
|   | housing report |         |               |                     |
|   | (Section 960   |         |               |                     |
|   | LQA Worksheets |         |               |                     |
|   | or DS-7604)    |         |               |                     |
|   | will be sent   |         |               |                     |
|   | through        |         |               |                     |
|   | channels to    |         |               |                     |
|   | the Office of  |         |               |                     |
|   | Allowances.    |         |               |                     |
|   | Other copies   |         |               |                     |
|   | of the         |         |               |                     |
|   | SF-1190\'s     |         |               |                     |
|   | will be        |         |               |                     |
|   | distributed in |         |               |                     |
|   | accordance     |         |               |                     |
|   | with           |         |               |                     |
|   | regulations of |         |               |                     |
|   | the parent     |         |               |                     |
|   | agency.        |         |               |                     |
+---+----------------+---------+---------------+---------------------+

> **072.11 Schedule of Allowance and Differential Reporting -
> Established Posts (Eff. 7/9/06 TL:SR 666)** (See Section 911 and 920)

+---+------------------+---------+---------------+-------------------+
|   |  1               | 2       | 3             | 4                 |
+---+------------------+---------+---------------+-------------------+
|   |    SF-1190       | Form DS | Form DS-63    | DS-267  Post      |
|   | Foreign          | 20      | Education     | Differential      |
|   | Allowances       | 20-2027 | Allowance     | Questionnaire     |
|   | Application,     | Retail  | Questionnaire |                   |
|   | Grant, and       | Price   |               | DS-578 - Danger   |
|   | Report; DS-7604; | S       |               | Pay Factors       |
|   | and LQA          | chedule |               |                   |
|   | Worksheets       |         |               |                   |
+---+------------------+---------+---------------+-------------------+
| A | All employees -  | Agency  | Agency listed | DS-267 - Agency   |
| . | to claim         | listed  | in Section    | listed in Section |
|   | allowances and   | in      | 920 except    | 920 at posts      |
|   | difficult to     | Section | Army, Navy,   | classified as 5   |
|   | staff incentive  | 920 is  | and Air       | percent or higher |
| \ | differential     | lead    | Force.  At    | differential in   |
| W | (see Section     | agency. | Army, Navy,   | Section 920.      |
| h | 077.1).  All     | See     | and Air Force | Report must be    |
| o | agencies --      | Section | posts,        | coordinated with  |
| R | annually the     | 074.4   | civilian      | other agencies at |
| e | Section 960 LQA  | for     | agency with   | post.             |
| p | Worksheets or    | instru  | majority of   |                   |
| o | DS-7604 for      | ctions, | personnel     | DS-578 -- Agency  |
| r | posts with       | g       | will report.  | listed in Section |
| t | employees under  | uidance |               | 920 at posts      |
| s | the living       | and     |               | classified as 15  |
|   | quarters         | r       |               | percent or higher |
|   | allowance for    | equired |               | danger pay.       |
|   | review by the    | coord   |               | Report must be    |
|   | Office of        | ination |               | coordinated with  |
|   | Allowances to    | with    |               | other agencies at |
|   | ensure the       | all     |               | post.             |
|   | adequacy of the  | a       |               |                   |
|   | rates            | gencies |               |                   |
|   | established in   | at      |               |                   |
|   | Section 920.     | post.   |               |                   |
|   | Section 960      |         |               |                   |
|   | Worksheets or    |         |               |                   |
|   | DS-7604 will be  |         |               |                   |
|   | required only    |         |               |                   |
|   | for employees    |         |               |                   |
|   | initially        |         |               |                   |
|   | occupying        |         |               |                   |
|   | privately-leased |         |               |                   |
|   | quarters within  |         |               |                   |
|   | the past twelve  |         |               |                   |
|   | months or who    |         |               |                   |
|   | have changed     |         |               |                   |
|   | privately-leased |         |               |                   |
|   | quarters within  |         |               |                   |
|   | the past twelve  |         |               |                   |
|   | months. (See     |         |               |                   |
|   | Section 077.2)   |         |               |                   |
+---+------------------+---------+---------------+-------------------+
| B | Full Report as   | DS-2026 | Report        | If no changes, or |
| . | described in     | (W) or  | changes  on   | only minor        |
|   | Section 077 and  | DS-20   | Form DS-63    | changes have      |
|   | in \"C\" below   | 20-2027 | plus          | occurred, post    |
|   |                  | (Y) as  | school\'s fee | may update        |
| \ |                  | listed  | list.         | previous full     |
| E |                  | in      |               | report by cable   |
| x |                  | Section |               | or memo.  A full  |
| t |                  | 920.    |               | report (DS-267)   |
| e |                  |         |               | is needed every   |
| n |                  | See     |               | four years.       |
| t |                  | Section |               |                   |
| o |                  | 074.3   |               | DS-578 -- Full    |
| f |                  | on      |               | report is needed  |
| R |                  | vo      |               | every two years   |
| e |                  | luntary |               | or sooner if      |
| p |                  | r       |               | conditions        |
| o |                  | eports. |               | warrant.          |
| r |                  |         |               |                   |
| t |                  |         |               |                   |
+---+------------------+---------+---------------+-------------------+
| C | \(1\) Full       | Month   | Annually, if  | Once every two    |
| . | Report covering  | listed  | necessary,    | years, adhering   |
|   | allowances and   | in      | during month  | to month and odd  |
|   | difficult to     | Section | shown in      | or even year, as  |
|   | staff incentive  | 920.    | Section       | listed in Section |
| \ | differential     |         | 920.          | 920.              |
| W | granted,         | See     |               |                   |
| h | revised, or      | Section | Interim       | Interim reports   |
| e | terminated at    | 074.3   | reports may   | may be submitted  |
| n | end of pay       | for     | be submitted  | at any time.      |
|   | period during    | vo      | at any time.  |                   |
| \ | which such       | luntary |               |                   |
| R | actions were     | r       |               |                   |
| e | effected. \      | eports. |               |                   |
| q | (2) Full Report  |         |               |                   |
| u | as described in  |         |               |                   |
| i | Section 077.2    |         |               |                   |
| r | for each         |         |               |                   |
| e | employee who has |         |               |                   |
| d | initially        |         |               |                   |
|   | occupied         |         |               |                   |
|   | privately-leased |         |               |                   |
|   | quarters in the  |         |               |                   |
|   | past twelve      |         |               |                   |
|   | months or has    |         |               |                   |
|   | changed          |         |               |                   |
|   | privately-leased |         |               |                   |
|   | quarters in the  |         |               |                   |
|   | past twelve      |         |               |                   |
|   | months is        |         |               |                   |
|   | required in the  |         |               |                   |
|   | month listed in  |         |               |                   |
|   | Section 920.     |         |               |                   |
+---+------------------+---------+---------------+-------------------+
| D | Original of      | In      | In accordance | In accordance     |
| . | SF-1190 report   | acc     | with          | with regulations  |
|   | will be retained | ordance | regulations   | of parent         |
|   | at the site      | with    | of parent     | agency.           |
|   | where payment is | regu    | agency.       |                   |
| \ | made.  The form  | lations |               | Originals through |
| N | will be filed by | of      | Originals     | agency channels   |
| u | agency by fiscal | parent  | through       | to the Office of  |
| m | year and         | a       | agency        | Allowances,       |
| b | retained for     | gency.  | channels to   | Department of     |
| e | site audit or    |         | the Office of | State.            |
| r | forwarded to     | Or      | Allowances,   |                   |
| a | designated       | iginals | Department of |                   |
| n | centralized      | through | State.        |                   |
| d | locations as may | agency  |               |                   |
| D | be requested by  | c       |               |                   |
| i | the parent       | hannels |               |                   |
| s | agency or the    | to the  |               |                   |
| t | GAO.  At the     | Office  |               |                   |
| r | time a request   | of      |               |                   |
| i | for the original | Allo    |               |                   |
| b | form is made,    | wances, |               |                   |
| u | unless otherwise | Dep     |               |                   |
| - | specified by the | artment |               |                   |
| t | parent agency,   | of      |               |                   |
| i | reproduced       | State.  |               |                   |
| o | copies may be    |         |               |                   |
| n | made for interim |         |               |                   |
| o | use at the       |         |               |                   |
| f | post.            |         |               |                   |
| C | SF-1190\'s will  |         |               |                   |
| o | be retained for  |         |               |                   |
| p | a period of 3    |         |               |                   |
| i | full fiscal      |         |               |                   |
| e | years after the  |         |               |                   |
| s | fiscal year in   |         |               |                   |
|   | which all        |         |               |                   |
|   | allowances       |         |               |                   |
|   | granted on the   |         |               |                   |
|   | form have been   |         |               |                   |
|   | terminated.  The |         |               |                   |
|   | annual housing   |         |               |                   |
|   | report (Section  |         |               |                   |
|   | 960 LQA          |         |               |                   |
|   | Worksheets or    |         |               |                   |
|   | DS-7604) will be |         |               |                   |
|   | sent through     |         |               |                   |
|   | channels to the  |         |               |                   |
|   | Office of        |         |               |                   |
|   | Allowances.      |         |               |                   |
|   | Other copies of  |         |               |                   |
|   | the SF-1190\'s   |         |               |                   |
|   | will be          |         |               |                   |
|   | distributed in   |         |               |                   |
|   | accordance with  |         |               |                   |
|   | regulations of   |         |               |                   |
|   | the parent       |         |               |                   |
|   | agency.          |         |               |                   |
+---+------------------+---------+---------------+-------------------+

> **072.2 [Notification Regarding New and Closed Posts]{.underline}**
>
> **Agencies shall notify the Department of State (ATTN: Office of
> Allowances) immediately upon assignment of personnel to any post in a
> foreign area to which no employee of their agency is currently
> assigned. They shall also notify the Department of State immediately
> when no personnel of their agencies remain assigned to a post listed
> in Section 920 and they do not intend to assign personnel to that post
> in the near future.**
>
> **072.3 [Procedure in Event of Delayed Reports]{.underline}**
>
> **072.31 [Importance of Reports to Agencies and Personnel at
> Post]{.underline}**
>
> **It is important to every agency having staff in foreign areas and to
> every member of such staff that the prescribed allowance reports be
> carefully prepared and submitted in strict conformity with the
> reporting schedules in Sections 072.11 (new posts) and 072.12
> (established posts). Otherwise, employees may not receive the
> allowances or differential for which they are eligible.**
>
> **072.32 [Action in Event of Delayed Reports]{.underline}**
>
> **If for any reason a report cannot be submitted when due, the
> following actions shall be taken: (a) at a Foreign Service post, the
> principal officer shall notify the Department of State: ATTN: Office
> of Allowances; (b) non-State posts shall notify their parent
> Washington office which, in turn, will inform the Office of
> Allowances, Department of State. Notification shall include the reason
> for delay and an estimate of the date on which the report will be
> submitted.**
>
> **072.33 [Delayed Submission of December Reports]{.underline}**
>
> **At posts where during the busy holiday season shops and commissaries
> find it difficult to assist the price collectors in preparing the
> Retail Price Schedule form DS 2020 through 2027 (eight parts)
> (formerly Form DSP-23Y) for the month of December, the prices may be
> collected during the first two weeks of January with the report dated
> accordingly.**
>
> **072.34 [Penalty for Unduly Delayed Reports]{.underline}**
>
> **Specific and well documented presentation must be made by the
> Secretary of State to the Office of Management and Budget and to the
> Congress showing that the allowances differential and danger pay
> classifications are in keeping with legislative intent. If there
> should be considerable unexplained delay in the receipt of the reports
> as scheduled, the Secretary of State may find it necessary to reduce
> or eliminate the post\'s allowance, differential and danger pay
> classification, pending submission of the reports.**

**073 [Report Forms (Last Updated 5/1/2005)]{.underline}**

> **073.1 [Form DS-267, Post Differential Questionnaire]{.underline}**
>
> **Information reported on Form DS-267 provides the basic data needed
> to determine the differential posts in foreign areas and the
> appropriate rate of differential. (eff. 5/1/05 TL:SR 650)**
>
> **The Form DS-267 is available through GSA and on the Department of
> State\'s external (<http://foia.state.gov/FORMS/Other.asp>) and
> internal (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web
> sites. (eff. 5/1/05 TL:SR 650)**
>
> **073.2 [Retail Price Schedule, Forms DS 2020-2027 (eight parts)
> (formerly DSP-23Y)]{.underline}**
>
> **Information reported on Forms DS 2020-2027 provides the basic data
> needed to determine post allowance classifications for posts in
> foreign areas at which civilian employees are stationed, as well as
> the rates of travel per diem. (eff. 5/1/05 TL:SR 650)**
>
> **Forms DS-2020-2027 are available on the Department of State\'s
> external (<http://foia.state.gov/FORMS/Other.asp>) and internal
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web sites. (eff.
> 5/1/05 TL:SR 650)**
>
> **073.3 [Form DS-63, Education Allowances Questionnaire]{.underline}**
>
> **Form DS-63 and school\'s fee list provides information needed to
> determine education allowance classifications. (eff. 5/1/05 TL:SR
> 650)**
>
> **Form DS-63 is available on the Department of State\'s external
> (<http://foia.state.gov/FORMS/Other.asp>) and internal
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web sites. (eff.
> 5/1/05 TL:SR 650)**
>
> **073.4 [Standard Form 1190, Foreign Allowances Application, Grant and
> Report]{.underline}**
>
> **Under authority delegated to the Department of State by the
> Comptroller General of the United States, SF-1190 is prescribed to
> provide a uniform method of: (1) applying for payment of allowances
> and the difficult to staff incentive differential (and post
> differential and danger pay if application required by employing
> agency) by employees; and (2) recording the authorization of
> allowances and the difficult to staff incentive differential to
> employees for payment and audit procedures. (Post differential and
> Danger Pay are already granted to eligible employees under the
> provisions of Section 520 and Section 651, respectively, of these
> regulations and need not be authorized on SF-1190. Nonetheless,
> provision is made on the form for approval of payment of the post
> differential and danger pay for agencies which desire to use such
> approval.)**
>
> **The Form SF-1190 is available through GSA
> (<http://www.gsa.gov/forms>), on the Department of State\'s external
> (<http://foia.state.gov/FORMS/Other.asp>) and internal
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web sites, and
> is included as an exhibit in Section 960 of these regulations.
> Agencies may reproduce worksheets in Section 960 to use as backup to
> allowance claims made on SF-1190. Worksheets are provided for:
> Temporary Quarters Subsistence Allowance, Living Quarters Allowance,
> Foreign Transfer Allowance, Home Service Transfer Allowance, and
> Education Allowance. (eff. 5/1/05 TL:SR 650)**
>
> **073.5 [NOT CURRENTLY USED]{.underline} (eff. 5/1/05 TL:SR 650)**
>
> **073.6 [Form DS-578, Danger Pay Factors Form]{.underline}**
>
> **Information reported on Form DS-578 provides the data needed to
> determine danger pay posts in foreign areas and the appropriate rate
> of danger pay. This form is available from the Office of Allowances,
> Department of State, or on the Department of State\'s external
> (<http://foia.state.gov/FORMS/Other.asp>) and internal
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web sites. (eff.
> 5/1/05 TL:SR 650)**

**074 [Reporting Data for Per Diem and Post Allowances (Last updated
7/9/2006)]{.underline}**

> **074.1 [DS 2020-2027 (eight parts) (formerly DSP-23)]{.underline}**
>
> **The 2000 revision of the Retail Price Schedule consists of eight
> parts.**
>
> **The DS 2020-2027 (parts 1 through 8) serves as the basis for any
> post (cost-of-living) allowance. DS-2026 is used to determine the
> appropriate per diem allowance for the post. (eff. 5/1/05 TL:SR 650)**
>
> **The Office of Allowances of the Department of State, will provide
> copies of the forms to posts required to submit the report and others
> on request. Forms DS 2020-2027 are also available on the on the
> Department of State\'s external
> (<http://foia.state.gov/FORMS/Other.asp>) and internal
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web sites. (eff.
> 5/1/05 TL:SR 650)**
>
> **074.2 [Required Submission of DS 2020-2027]{.underline}**
>
> **As shown in Sections 072.11 and 072.12, DS 2020-2027 will be
> submitted by new posts and the DS 2026 (formerly DSP-23W) or DS
> 2020-2027 (formerly DSP-23Y) by established posts in accordance with
> reporting requirements in Section 920. The symbol \"Y\" indicates that
> the full report should be submitted (DS 2020-2027) while the symbol
> \"W\" relates only to DS 2026 (Hotel and Restaurant Report). The
> symbols \"E\" and \"O\" indicate that the report is required only
> every other year, in either the even or the odd number years. (eff.
> 5/1/05 TL:SR 650)**
>
> **All agencies having responsibility to prepare and submit reports
> shall provide complete, accurate and supportable information in the
> annual hotel and restaurant surveys. Reporting posts shall maintain a
> record of the reservations made in local hotels for Federal travelers
> and use this information as the basis for selecting lodging facilities
> for the annual hotel and restaurant reports. To the maximum extent
> possible, this information should be fully representative of all hotel
> reservations made for typical Federal travelers by all U.S. Government
> agencies in a specific location.**
>
> **DS 2020-2027 shall be sent to the Department of State, Office of
> Allowances, under cover of a memorandum signed by the officer
> responsible for preparation of the reports certifying that the hotel
> and restaurant report (DS 2026) is accurate, complete, current and in
> compliance with the Standardized Regulations. For the full retail
> price schedule (DS 2020-2027), the certification statement shall state
> that the retail outlets selected are based on current living pattern
> questionnaires and that the reports were prepared in accordance with
> section 074.4 (guidance/instructions formerly under section 950). This
> certification statement shall also indicate that the last living
> pattern survey was completed in full compliance with the instructions
> in section 074.4.**
>
> **074.3 [Submission of Cost of Living Information and Voluntary Forms
> DS 2020-2027]{.underline}**
>
> **Cost of living information and voluntary DS 2020-2027 reports may be
> submitted at any time. In general, upward allowance adjustments will
> be made only upon receipt of a complete price schedule. The filing of
> an interim price report does not relieve the post from submitting the
> next regularly scheduled report. All voluntary reports shall be
> submitted with signed certification statements as described in Section
> 074.2.**

**074.31 [Changes in Living Costs]{.underline}**

> **Major changes affecting living costs at the post should be reported
> promptly to the Department of State (ATTN: Office of Allowances).
> These include major changes in the currency exchange rate available to
> employees for personal expenditures; the opening or closing of
> commissaries and post exchanges; the availability of other special
> facilities; and important changes in personal import duties,
> restrictions and taxes. If the living pattern information is no longer
> current, revised pages and current living pattern questionnaires
> should be submitted with the above information. Upon receipt of this
> material the Department will determine if a current retail price
> schedule report is required.**

**074.32 [Changes in Hotel Situation]{.underline}**

> **Whenever a substantial change in hotel costs occurs, new hotels are
> built or old ones cease to be available or acceptable, a revised DS
> 2026 should be sent in advance of the regularly scheduled submission
> so that the travel per diem rate may be reconsidered.**
>
> **074.4 [Instructions for the Retail Price Schedule (DS 2020 through
> 2027)]{.underline}**
>
> **The instructions below and on the forms DS 2020 through 2027, should
> be followed in completing the full Retail Price Schedule. The
> instructions on DS 2026 should be followed in preparing the Hotel and
> Restaurant Report.**

**074.41 [Forms necessary for completing the survey]{.underline}**

> **Living Pattern Questionnaire (DS 1996, formerly unnumbered)**
>
> **Retail Price Schedule (RPS)(DS 2020 through 2027, formerly
> DSP-23Y)**
>
> **DS 2020, RPS, Part 1, Meat and Dairy Products**
>
> **DS 2021, RPS, Part 2, Groceries**
>
> **DS 2022, RPS, Part 3, Tobacco and Alcohol; Fruits and Vegetables**
>
> **DS 2023, RPS, Part 4, Clothing; Personal Care;
> Furnishings/Household**
>
> **DS 2024, RPS, Part 5, Medical; Recreation**
>
> **DS 2025, RPS, Part 6, Public Transportation; Personally Owned
> Vehicles; Household Help**
>
> **DS 2026, Hotel and Restaurant Report, Part 7 (formerly DSP-23W)**
>
> **DS 2027, Embassy/Consulate Commissary Survey, Part 8 (formerly
> DSP-23E)**
>
> **Information from the Living Pattern Questionnaire, and full Retail
> Price Schedule is used to develop (a) the post (cost-of-living)
> allowance for U.S. Government civilians in foreign areas; (b) the
> Department of State "Indexes of Living Costs Abroad" used by private
> organizations; and (c) the U.S. Department of Defense Cost-of-Living
> Allowances (COLA) for members of the Uniformed Services. Information
> from the Hotel and Restaurant Report, is used to review and establish
> foreign travel per diem allowances.**

**074.42 [Submission of Reports]{.underline}**

> **The submission of reports for civilians is explained in Section 070
> of the Department of State Standardized Regulations (DSSR).**
>
> **The preparation and submission of reports for military members is
> explained in Appendix M of the Joint Federal Travel Regulations
> (JFTR).**
>
> **The Retail Price Schedule (containing all eight forms) is available
> on the Department of State\'s web sites
> (<http://foia.state.gov/FORMS/Other.asp>)
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>). A MS Word
> version of the Retail Price Schedule is also available from the Office
> of Allowances, Department of State, upon request. (eff. 5/1/05 TL:SR
> 650)**

**074.43 [Living Pattern Questionnaire (LPQ) Survey (DS
1996)]{.underline}**

> **It is necessary to survey American Government employees at the post
> to secure information on their living patterns. This will be
> especially important at posts where Americans patronize a wide variety
> of retail outlets and commodities. A new living pattern survey must be
> conducted at least every five years or whenever there is a substantial
> change in overall employee living patterns at the post.**
>
> **When an employee living pattern survey is considered necessary, it
> must precede the price collection for the Retail Price Schedule so
> that employees\' comments and information on the use of particular
> outlets and household help are in the hands of the responsible officer
> before the price survey begins. To conduct a living pattern survey,
> the DS 1996 should be reproduced and distributed to employees of all
> U.S. Government agencies at the post. Only those employees at the post
> for six months or longer need to be included in the survey. Only one
> survey needs to be submitted per household. (eff. 5/1/05 TL:SR 650)**
>
> **Employees of all government agencies, including active-duty military
> personnel at post, should complete the form. If living patterns of
> uniformed personnel differ, the LPQs should be tabulated separately
> and separate pages 11-12, DS 2025 prepared. The separate pages should
> be clearly marked "civilian" and "military" and both sets submitted
> with the other pages of the forms to the Office of Allowances.**
>
> **The LPQ provides important information to the price collector and
> the Office of Allowances that is an integral part of the analysis
> process. In order to be valid, employees need to sign the form and
> complete it in full.**

**Page 1: Provides general information about the employee and his/her
family.**

> **Page 2: Employees record their two most frequently used local retail
> outlets for the various consumer goods and services. (The price
> collector will tally the results to determine the most frequently used
> retail outlets and then visit those outlets to collect the prices of
> the goods and services listed in the Retail Price Schedule.)**
>
> **Page 3: Employees report the percentage of goods they purchase
> locally, at the embassy or consulate commissary, at U.S. military
> facilities, from catalogues or brought to post, etc. (The price
> collector will tally these results and report the average percentages
> in the appropriate columns on page 11, DS 2025.)**
>
> **Page 4: Employees report which export companies they use, foreign
> locations where they shop and the relative percentages of use for
> various commodities and services. (The price collector will tabulate
> these results and report the average percentages in the appropriate
> columns on page 11 and the names of the export companies on page 12,
> DS 2025.)**
>
> **Page 5: Employees report the percentage of use figures for various
> services, including the Regional Medical Officer (RMO) and duty-free
> gasoline. (The price collector tabulates the results and reports the
> average percentages in the appropriate columns on page 11, DS 2025.)**

**074.44 [Importance of Retail Price Survey]{.underline}**

> **The full Retail Price Schedule (DS 2020 through DS 2027), used to
> measure living cost differences between locations abroad and
> Washington, D.C., serves as the basis for determining (1) any \"post\"
> (cost-of-living) allowance for Federal civilian employees; (2) the
> U.S. Department of Defense cost-of-living allowances (COLA) for
> members of the Uniformed Services; and (3) cost-of-living comparisons
> for American business firms and other organizations who maintain
> allowances for private Americans abroad.**
>
> **The Hotel and Restaurant Report (Form DS 2026) is used to maintain
> appropriate foreign travel per diem allowances for U.S. Government
> personnel (civilian and uniformed services).**
>
> **The Embassy/Consulate Commissary Survey (Form DS 2027) is used to
> report prices at Embassy and Consulate Commissaries or Employee
> Association Stores. In locations with such facilities, these prices
> are an integral part of determining the cost of living.**
>
> **In order to be a statistically valid survey and reasonably reflect
> living conditions at the post, at least two-thirds (67%) of eligible
> personnel, (only one employee per household and employees at post for
> more than six months are eligible) must complete the LPQs in years
> when they are submitted. The survey team should use a follow-up
> procedure to encourage maximum participation, such as a town meeting,
> announcements in the post newsletter, and memoranda from the principal
> officer or senior official. If unusual or extenuating circumstances
> somehow prevent fulfillment of the participation requirements, the
> post must explain the circumstances in a cover memorandum, forwarded
> with the survey questionnaires.**
>
> **Living Pattern Questionnaire survey forms must be submitted to the
> Department along with the completed Retail Price Schedule.**
>
> **For posts with a large number of Federal civilian employees, the
> surveying of all employees can be time-consuming and possibly
> unnecessary. At the discretion of the survey team, a sampling
> technique may be used. This sample must consist of at least 150
> employees with names drawn at random by Federal grade level. The
> random sampling method means that every employee at each specified
> grade level must have an equal chance of being selected.**
>
> **Describe in a cover memo the sampling method used.**

**074.45 [Preparation for Retail Price Survey]{.underline}**

> **[Responsible Officer]{.underline}**
>
> **Normally, Administrative or Personnel Officers are responsible for
> preparing this survey. Neither the responsibility for the survey nor
> the price collection should ever be delegated to non-American
> employees.**
>
> **This survey must accurately reflect foreign living costs for the
> average American family. The index numbers computed from the survey
> are designed to reflect costs for the average Washington, DC family
> living in the foreign area. This family consists of three to four
> persons with a base salary of a GS-11, Step 5, without locality pay
> (approximately FS-5, Step 11). The survey officer must be familiar
> with the retail outlets and types of goods and services generally used
> by this average family. (eff. 5/1/05 TL:SR 650)**
>
> **[Coordination]{.underline}**
>
> **Since the welfare of all U.S. citizen Government employees is
> involved, the officer with overall responsibility for the survey must
> contact the heads of all local civilian U.S. agencies and the senior
> officer of the uniformed services at the post. The responsible officer
> will invite each of these parties to participate in and comment upon
> the survey. Before the responsible officer forwards the survey results
> to Washington, he/she must obtain written concurrence with the results
> from each of the above parties by having each of them initial a cover
> letter to the report that so indicates. If any of the signatory
> parties do not concur on the results, the responsible officer should
> attempt to coordinate a resolution of the differences at post.
> However, if the differences cannot be resolved or if the resolution
> would involve changes to the methodology or the sampling strategy of
> the survey, the responsible officer should forward a statement of the
> differences of opinion, along with the uncoordinated survey results,
> to the Director, Office of Allowances, U.S. Department of State. The
> responsible officer should also request the head of the dissenting
> agency to forward a memorandum to his/her Washington office with an
> explanation of the objections that can be used in further discussions
> with the Office of Allowances.**
>
> **When there are significant differences in the local outlets and
> actual items used by the military, or where the sources of supply
> differ between civilian and military personnel, the responsible survey
> officer should ask the senior officer of the uniformed services to
> submit supplementary information or a separate survey report as
> provided by Appendix M of the Joint Federal Travel Regulations.**
>
> **Since the local private American community may be affected by the
> survey results, the responsible survey official may also ask for
> suggestions from the local American community for improving the report
> to better reflect private American living conditions. However, this
> coordination should not detract from the objective of the survey to
> reflect living costs and conditions of the average Federal family. Any
> differences from the private American community should be submitted as
> an attachment to the completed report. This supplementary information
> will be used, when possible, to derive cost comparisons for use by the
> public. Such suggestions should, however, reflect a general consensus
> among the private Americans at the post, rather than the ideas of just
> a few individuals.**
>
> **[Notice of Upcoming Survey]{.underline}**
>
> **If the full cost-of-living survey is required by Section 920 of the
> DSSR, the Office of Allowances will remind post of the need to submit
> a report. The reminder will be sent to the post at least 30 days
> before the new report is due. (eff. 5/1/05 TL:SR 650)**
>
> **If a post has not received notice that a survey is required but is
> considering a voluntary submission of the full survey, the Office of
> Allowances should be notified before the survey is started. This will
> enable the Department to advise the post of any matters that the post
> should consider before completing the unscheduled survey. The
> Department can also verify that posts have the most recent forms and a
> copy of the training video.**

**074.46 [Basic Survey Techniques]{.underline}**

> **The responsible survey officer can either collect retail price
> information himself/herself, or that officer can identify one or more
> employees or U.S. citizen spouses to collect the information. However,
> the responsibility for the final report remains with the responsible
> survey officer. Price collectors must personally visit the retail
> outlets covered in the survey. In addition to personally inspecting
> the items and their prices, it is important that the price collector
> meet the store or department manager and obtain his/her cooperation,
> which is essential for a good survey. Price collectors should identify
> themselves as U.S. officials and explain the reasons for the survey
> and its importance to the American community. The price collector
> should ask to collect the information on his or her own. In a large
> store, he or she should request the names of the managers of the
> various departments.**
>
> **The nature of survey sampling requires that the price collector
> gather specific information from each retail source. Detailed item
> specifications accompany each form. In order to accurately compare
> overseas costs with those in Washington, D.C., it is important that
> the price collector follow these specifications as closely as local
> conditions permit.**
>
> **The price collector should see the actual items rather than relying
> on an inventory list from the store manager in order to judge the
> suitability of individual items for American employees.**
>
> **Sometimes it is necessary for price collectors to pledge
> confidentiality or to place other restrictions on the use of data they
> collect from a specific retail establishment. Any such restrictions
> must be clearly noted by the responsible survey official in an
> attachment to the survey report. This specific proprietary information
> will then not be subject to disclosure under the Freedom of
> Information Act. This is an important point, as the ability of the
> program to obtain objective and reliable price data hinges upon the
> goodwill and cooperation of the retail merchants participating in the
> survey.**

**074.47 [Selection of Outlets and Selection of Prices]{.underline}**

> **The price collector will identify the two most frequently used local
> retail establishments at post for the various categories of retail
> products (e.g., beef, seafood, men's clothes) by tallying page two of
> the individual Living Pattern Questionnaires completed by employees.
> The retail price collector must visit these retail establishments to
> collect information on the corresponding goods and services. If an
> establishment no longer carries a particular product, a substitute
> outlet which also is popular among U.S. government and private
> personnel should be chosen and the information collected. (Note that
> the retail establishment must be available to government, military,
> and private personnel.) Use the comments section of the appropriate
> pages to fully explain why the substitution was necessary.**
>
> **The Retail Price Schedule lists the names of specific items (and,
> sometimes, specific sizes) and requests the Typical Retail Price for
> those items (e.g., steak, apples, canned vegetables (15-17 oz.)).**
>
> **(a) The items priced should be as close as possible in quality to
> those found in the U.S.**
>
> **(b) If a survey item is available at more than one price and no size
> is specified on the package, report the price for the one that appears
> to be the closest to that requested in the DS 2020-2025.**
>
> **(c) If a requested size is not available, the closest equivalent
> size should be selected.**
>
> **(d) If a requested item is not available at the retail outlet, a
> comparable item may be substituted but this substitution must be
> explained in the comments section of the appropriate page of the DS
> 2020-2025.**
>
> **(e) Embassy commissary prices should be reported only on form DS
> 2027.**
>
> **For most survey items, the report also asks for substitute and
> economy price items.**
>
> **The Substitute Price Item represents the item most often purchased
> as the consumer\'s second choice when the typical item is unavailable.
> This item may be more or less expensive than the typically priced
> item. In some cases, it may be an identical price but represent a
> different brand or item variation.**
>
> **The Economy Price Item represents the least expensive item suitable
> for use by the American family at the foreign location.**
>
> **The retail price collector should use his/her judgment, based upon
> an average American family's selection of items and normal budget
> constraints, to select items which would represent substitute and
> economy items. (eff. 5/1/05 TL:SR 650)**
>
> **The reporting of three price levels where appropriate is important.
> If an item is temporarily out of stock, the price last charged should
> be listed in the report. Anticipated price changes should be given
> separately. Every effort should be made to provide the full price
> range requested for a particular outlet. If either the first or second
> most frequently used outlets do not carry the item requested, the
> price collector should visit another retail outlet (preferably, the
> third most used outlet as determined by the LPQs) to collect the price
> data.**
>
> **All prices in the report should be those actually paid by Americans.
> If a survey item is on sale, the regular price, the special sale
> price, and the duration of the sale must be reported. If the reported
> prices do not include local retail sales taxes, the amount of tax
> added to each item by the merchant (at the time of purchase) should be
> clearly reported at the top of the appropriate pages of the Retail
> Price Schedule. Special cash discounts and delivery charges should be
> reported in the "description" or "comments" areas. If the price
> includes Value Added Tax (VAT), the VAT percentage should also be
> reported. (eff. 5/1/05 TL:SR 650)**
>
> **If prices are significantly lower when purchased with U.S. dollars
> or other forms of currency, this should be reported.**

**074.48 [Summary of Survey Preparation Guidelines]{.underline}**

> **(a) Normally, Administrative or Personnel Officers have overall
> responsibility for preparation of the Retail Price Schedule report.
> The price collector must always be a U.S. citizen.**
>
> **(b) The responsible officer at each post will coordinate the survey
> with all other U.S. Government agencies at the post, the senior
> officer of the uniformed services, and the American private
> community.**
>
> **(c) The 2000 version of the Retail Price Schedule (forms DS
> 2020-2027) must be used with these instructions.**
>
> **(d) If (1) five years have passed since employees last completed
> LPQs at a post, (2) the information on pages 11-12 of DS 2025 does not
> reflect current employee living patterns, or (3) this is a post's
> first Retail Price Schedule survey, an employee LPQ survey (form DS
> 1996) must be conducted.**
>
> **(e) If there has been a previous survey, it must be used as a guide
> in preparing the new survey report. To the extent possible, report the
> prices of the same type, brand, or model of individual items from
> survey to survey. Avoid item substitution beyond that required by the
> item specifications or changes in local availability.**
>
> **(f) The survey must reflect living costs for the average Washington
> family, 3 to 4 persons, living in the foreign location with a base
> salary of about a GS-11, Step 5, without locality pay (approximately
> FS-5, step 11). The price collector should avoid premium or luxury
> goods this family cannot afford, even if he/she can. (eff. 5/1/05
> TL:SR 650)**
>
> **(g) Report prices in the currency charged by the individual outlet.
> Explain all usage of non-local currency. The price collector should
> NOT convert local currency prices into U.S. dollars.**
>
> **(h) Report local weights and measures for each individual item. The
> price collector should NOT convert local weight measures (e.g. kilos)
> into pounds and ounces.**
>
> **(i) All "most frequently used outlet" and "second most used outlet"
> prices reported on DS 2020-2025 must be local retail prices available
> to all American residents, including uniformed military and private
> U.S. citizens.**
>
> **(j) Report prices of goods available at Embassy and Consulate
> Commissaries on DS 2027. These prices are reported separately and in
> addition to the prices at the two most frequently used local retail
> outlets (DS 2020-2025).**
>
> **(k) The finished report should be reviewed by the responsible survey
> officer for completeness and accuracy, and then coordinated with the
> heads of all civilian agencies at the post and the senior officer of
> the uniformed services before submission.**
>
> **(l) Submit the completed report, including DS 2026 and 2027 and
> Living Pattern Questionnaires (when appropriate) to the Office of
> Allowances (A/OPR/ALS), Department of State. Submission of the report
> through agency channels is explained in Section 070 of the Department
> of State Standardized Regulations (DSSR).**

**074.49 [Review Before Submission]{.underline}**

> **(a) Omissions - When completed, the responsible survey officer
> should carefully review the report to make certain that all the
> information requested is furnished. While all the items may not
> necessarily be used by U.S. Government employees at a particular post,
> each represents a broad class of other goods and services important to
> Americans. The omission of any price quotation eliminates the type of
> expenditure it represents and thus makes a comparison with the
> Washington price more difficult. In those cases where goods and
> services are available to Government employees through special
> facilities, some local items are important to living-cost comparisons
> made for private Americans residing at the post. In addition, should
> there be a sudden change in the availability of special facilities for
> Federal employees, this local price information will enable the
> Department to make allowance adjustments without a time-consuming
> survey of the missing items.**
>
> **(b) Inconsistencies with Previous Survey - The responsible survey
> officer must compare all current prices and weights with the previous
> survey. If the prices or weights are substantially different, provide
> explanations or comments so that the Department will not assume there
> is an error in the current report. If errors are discovered in the
> previous survey, this should be reported so that a valid comparison
> between the reports can be made.**

**075 [Reporting Data for the Post Differential and Danger Pay (Last
Updated 7/9/2006)]{.underline}**

> **075.1 Post differential reporting is done on a biennial basis.
> Detailed instructions appearing on Form DS-267 (Hardship Differential
> Questionnaire) shall be followed in its preparation. This form must be
> submitted at least once in each four-year period comprising two
> reporting periods. Interim reports indicating all changes in
> environmental factors may be submitted by memorandum or other method,
> provided the last previous report was submitted on DS-267. Regardless
> of the format, the submission must reflect the current environmental
> situation as it affects the majority of eligible personnel assigned to
> the post. Form DS-267 is available on the Department of State\'s
> external (<http://foia.state.gov/FORMS/Other.asp>) and internal
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web sites. (eff.
> 5/1/05 TL:SR 650)**
>
> **075.2 Detailed instructions appearing on Form DS-578 (Danger Pay
> Factors Form) shall be followed when preparing the Danger Pay report,
> with guidance provided by the Office of Allowances, Department of
> State if required. Conditions warranting a danger pay allowance are
> reviewed once every two years (See 072.1, 653.1 and 653.3). Form
> DS-578 is available from the Office of Allowances and on the
> Department of State\'s external
> (<http://foia.state.gov/FORMS/Other.asp>) and internal
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web sites. (eff.
> 7/9/06 TL:SR 666)**

**076 [Reporting Data for the Education Allowance]{.underline}**

> **Detailed instructions appearing on Form DS-63 (Education Allowance
> Questionnaire) shall be followed in its preparation. Each submission
> must reflect the current educational situation as it affects the
> majority of eligible personnel assigned to the post who have
> school-age children. A full copy of the DS-63 is available on the
> Department of State\'s external
> (<http://foia.state.gov/FORMS/Other.asp>) and internal
> (<http://arpsdir.a.state.gov/eform/jetforms.html#DS>) web sites. (eff.
> 5/1/05 TL:SR 650)**

**077 [Use of SF-1190, Foreign Allowances Application, Grant, and
Report]{.underline}**

> **077.1 [Applying for Payment of Allowances and Difficult to Staff
> Incentive Differential on SF-1190]{.underline}**
>
> **Employees eligible for temporary quarters subsistence, living
> quarters, post, foreign transfer, home service transfer, separate
> maintenance, education allowances and difficult to staff incentive
> differential shall apply for those allowances and differential on
> SF-1190 in accordance with implementing regulations of each agency and
> by completing all boxes on the form and marking \"NA\" in boxes not
> applicable. (See also Sections 072.11 and 072.12.)**
>
> **077.2 [Required Annual Reporting of Quarters Expenses on Section 960
> LQA Worksheets and DS-7604]{.underline}**
>
> **All posts having employees eligible for the living quarters
> allowance are required to submit a quarters expense report annually
> for employees initially occupying privately-leased quarters or
> changing privately-leased quarters in the past twelve months. This
> report is needed to review the adequacy of the living quarters
> allowance rates listed in Section 920. (eff. 5/1/05 TL:SR 650)**
>
> **The latest Section 960 LQA Worksheet on file, supporting the SF-1190
> claim for LQA, showing the annual expenses being incurred for living
> quarters must be furnished for each employee receiving a living
> quarters allowance who has initially occupied privately-leased
> quarters or has changed privately-leased quarters in the past twelve
> months. All boxes should be completed by employee except those marked
> "For Official Use Only". Additional information may be continued in
> box 17 (remarks). The Section 960 LQA Worksheets shall be sent to the
> Department of State, Office of Allowances, as of the month shown in
> column 12, Section 920, under cover of a memorandum signed by the
> officer designated to grant allowances or his/her delegate, certifying
> that the reports represent actual expenses incurred for living
> quarters by all employees at the post receiving a living quarters
> allowance who have initially occupied or changed privately-leased
> quarters in the past twelve months. (eff. 5/1/05 TL:SR 650)**
>
> **Instead of the individual Section 960 LQA Worksheets for employees
> initially occupying privately-leased quarters or changing
> privately-leased quarters in the past twelve months, agencies may
> submit a DS-7604. The DS-7604 must include a statement by the officer
> designated to grant allowances or his/her delegate, certifying that
> the form provides accurate information for allowable expenses as
> extracted from the Section 960 LQA Worksheets. (eff. 5/1/05 TL:SR
> 650)**
>
> **The submission may be accompanied by a listing of individual houses
> or apartments rented for employees by the U.S. Government during the
> last 12 months and the estimated (actual when available) annual
> expenses for each unit for rent and utilities. (Do not include data
> for entire apartment houses, hotels or other similar multiple
> residential units.)**
>
> **077.21 [Voluntary Submission of Interim Quarters
> Reports]{.underline}**
>
> **In addition to the regularly scheduled submission, posts may, when
> they believe their living quarters allowance classification to be
> inconsistent with current quarters costs, file a revised report
> showing living quarters expenses for all employees at the post
> receiving a living quarters allowance who have initially occupied
> privately-leased quarters or changed privately-leased quarters in the
> past twelve months. A covering memorandum should include any relevant
> information not provided on the worksheets or DS-7604. The memorandum
> shall be signed by the officer designated to grant allowances or
> his/her delegate, certifying that the report represents actual
> expenses being incurred for living quarters by all employees at the
> post receiving a living quarters allowance who have initially occupied
> privately-leased quarters or changed privately-leased quarters in the
> past twelve months. The filing of an interim quarters cost report does
> not relieve the post from submitting the next regularly scheduled
> report. The Department of State may request an interim report whenever
> it has reason to believe that the quarters allowance classification is
> significantly out of line with quarters costs. (eff. 5/1/05 TL:SR
> 650)**
>
> **077.3 [Granting Allowances and Difficult to Staff Incentive
> Differential on SF-1190]{.underline}**
>
> **077.31 [General]{.underline}**
>
> **Except as otherwise noted below and unless an exception is granted
> by the Department of State, each agency shall grant, revise and
> terminate temporary quarters subsistence, living quarters, post,
> foreign transfer, home service transfer, separate maintenance,
> education allowances and difficult to staff incentive differential on
> SF-1190\'s in accordance with provisions of these regulations and
> implementing parent agency regulations. Except for a special allowance
> grant under authority of Section 013, an allowance once granted may
> remain in effect until revision or termination is required by
> applicable provisions of these regulations and implementing parent
> agency regulations.**
>
> **When an SF-1190 is used to grant, revise or terminate allowances it
> must be signed, in box 26, by the head of agency or the official
> designated to grant allowances. When a reviewing official is required
> (in addition to the approving official) he/she should sign in box 25.
> Fill in only necessary fields on SF-1190 for revisions and
> terminations. Use remarks block 18 for additional detail or attach
> applicable Section 960 Worksheet.**
>
> **As exceptions to this procedure, necessary revisions in post
> allowance grants:**
>
> **a. for all employees resulting from a pay act salary adjustment may
> be made on a group basis using white bond paper or computer generated
> report. The mass action document must show: (1) the employees\' names,
> (2) posts of assignment, (3) salaries, (4) family status (Section
> 040m) using the following code: \"1\" for one adult (exclusive of the
> employee), \"1 c\" for one child and \"1-1 c\" for one adult and
> child, etc., and (5) the name, signature and title of the authorizing
> officer;**
>
> **b. for individual employees, allowance changes resulting from
> promotions, or periodic pay step increases may be made by using a copy
> of the agency\'s payroll change action form.**
>
> **As a further exception, necessary revisions in living quarters
> allowance grants resulting from living quarters allowances
> classification changes may be made on a group basis using white bond
> paper or computer generated report. The mass action document must
> show: (1) the employees' names, (2) posts of assignment, (3) personnel
> classification of employees, (4) family status, (5) effective date of
> LQA change, and (6) the name, signature and title of the authorizing
> officer.**
>
> **(NOTE: Each post must still consider individual grant revisions
> under the provision of Section 134.2 and must still furnish the
> Department of State the annual report of quarters expenses on Section
> 960 LQA Worksheets or DS-7604 as provided in Section 077.2.) (eff.
> 5/1/05 TL:SR 650)**
>
> **077.32 [Special Rules]{.underline}**
>
> **a. [Granting Separate Maintenance Allowances]{.underline}**
>
> **When granting a separate maintenance allowance the following data,
> in addition to that required by Section 077.31 and by box 14 of
> SF-1190, must be shown in box 18, Remarks, of the SF-1190:**
>
> **(1) the date of the employee\'s assignment to the post;**
>
> **(2) the date on which the employee began official travel to the new
> post under an order of assignment;**
>
> **(3) the date on which the separation from the dependent(s) occurs.**
>
> **b. [Granting Education Allowances]{.underline}**
>
> **When granting an education allowance the following data, if
> applicable, must be shown in either box 18, Remarks, of the SF-1190 or
> Remarks box on Section 960 Education Allowance Worksheet:**
>
> **(1) the computations used in prorating grants; and**
>
> **(2) the reason for granting a second education allowance for a
> repeated grade.**
>
> **c. [Granting Difficult to Staff Incentive
> Differential]{.underline}**
>
> **When granting a difficult to staff incentive differential the
> following citation must be shown in box 18, Remarks, of the SF-1190:**
>
> **(1) Date of arrival at post; and**
>
> **(2) Date of completion of one year at post.**

**[QUARTERS ALLOWANCES (Last updated 9/10/2000)]{.underline}**

**110 [GENERAL]{.underline}**

> **111 [Definition]{.underline}**
>
> **\"[Quarters allowance]{.underline}\" means an allowance granted
> under the authority of title 5 U.S.C. 5923 and Sections 120 or 130 of
> these regulations.**
>
> **112 [Scope]{.underline}**
>
> **The quarters allowance is intended to reimburse an employee for
> substantially all costs for either temporary or residence quarters
> whenever Government-owned or Government-rented quarters are not
> provided to the employee without charge. Such costs are those incurred
> for temporary quarters (temporary quarters subsistence allowance) or
> one unit of residence quarters (living quarters allowance). The
> temporary quarters subsistence allowance includes lodging, meals and
> laundry expenses while the living quarters allowance includes rent,
> plus any costs not included therein for heat, light, fuel, gas,
> electricity and water. The temporary quarters subsistence allowance
> and the living quarters allowance are not payable to an employee
> simultaneously, except under special circumstances specified in 124.1
> and 132.41.**
>
> **113 [Advance Payments]{.underline}**

**113.1 [General]{.underline}**

> **In accordance with the criteria and restrictions set forth in
> Sections 113.2 and 113.3, quarters allowances may be paid in advance,
> or an advance of funds may be made therefor, through the proper
> disbursing officer.**

**113.2 [Advance of Funds for Temporary Quarters Subsistence
Allowance]{.underline}**

> **An advance of funds may be made for the temporary quarters
> subsistence allowance through the authorized disbursing officer. The
> initial advance of funds for subsistence expenses shall not exceed the
> maximum amount allowable under Sections 123 or 124 for the first 30
> day period. Thereafter, funds may be advanced for subsequent periods
> (not to exceed the maximum amount for each subsequent 30 day period)
> as authorized by the agency.**

**113.3 [Advance Payment of Living Quarters Allowance]{.underline}**

> **a. Advance payment of living quarters allowances may be made in
> localities where local custom necessitates such advance payments and
> where the individual lessor requires the customary advance payment of
> rent. Advances shall be in accordance with agency guidelines.**
>
> **b. Additionally, at posts which require initial excessive rental
> expenses (see definition of rent in Section 131.2), employees may
> receive an advance of the living quarters allowance not to exceed 3
> months of the annual rate of payment.**
>
> **c. Refundable security deposits cannot be included in the advance.
> Agent\'s fees may be included in the advance provided certification is
> obtained under Section 131.2.**
>
> **113.31 [Private Leases]{.underline}**
>
> **At posts where a determination has been made under Section 113.3
> that advance payments are required, employees should endeavor to have
> the lessor accept a minimum advance rental payment. Wherever possible,
> leases should contain a 30-day cancellation clause; provide for refund
> of the remaining portion of the prepaid rent to the lessee in case of
> cancellation; provide for the privilege of subletting or assigning to
> another employee, or other person, at the lessee\'s option; and
> provide for payment of the rental in local currency.**
>
> **113.32 [Application for Advance Payment]{.underline}**
>
> **Application for advance payment of living quarters allowance must be
> stated in United States dollars and submitted to the official
> authorized to grant the employee\'s quarters allowance.**
>
> **113.33 [Approval of Advance Payment]{.underline}**
>
> **The approval of the application for an advance payment of living
> quarters allowance shall be in U.S. dollars in order to simplify the
> accounting and to lessen the possibility of loss by exchange to the
> Government or to the employee in the event a refund of any part of the
> advance payment is necessary prior to the expiration of the period
> covered.**
>
> **113.34 [Form of Payment]{.underline}**
>
> **Advance payment of living quarters allowances, when authorized under
> Section 113.3, shall be computed in U.S. dollars. Payment may be made
> in dollar instruments or in local currency as appropriate.**
>
> **113.35 [Amount of Advance Payment]{.underline}**
>
> **a. The amount that may be paid in advance to any employee shall be
> made in accordance with agency guidelines for a period of not more
> than one year unless specifically approved by the officer designated
> to authorize allowances, and shall not exceed: (1) the rate of the
> employee\'s living quarters allowance authorized in accordance with
> subsection 130, or (2) the total rent advanced to the lessor,
> whichever is less.**
>
> **b. For initial excessive rental expenses (Section 113.3b), advance
> living quarters allowance may be authorized for periods of less than 3
> months.**

**113.4 [Recovery of Unpaid Balance of Advance Payments for
Rent]{.underline}**

> **Upon transfer or separation of the employee, any balance of an
> advance payment for a temporary quarters subsistence allowance or a
> living quarters allowance which has not been repaid to the Government
> shall be recoverable in U.S. dollars by the Government except as
> provided hereinafter. The recovery may be made by setoff against
> accrued allowances, salary, pay, compensation credit, or other amount
> due from the Government to the employee, and by such other method as
> may be provided by law for the recovery of amounts owing to the
> Government. In unusual circumstances when it is shown that the advance
> rent, excluding any subsistence expense, paid has not been recovered
> by the employee after all reasonable steps have been taken for such
> recovery and that recovery from the employee would be against equity
> and good conscience or against the public interest, the head of agency
> may waive, in whole or in part, any right of recovery under this
> subsection. Showings that merit exercise of this waiver include
> circumstances where the employee: (1) is transferred in emergency
> situations such as evacuation, or a Government agency has directed
> his/her transfer on exceptionally short notice owing to urgent need
> for his/her services at another post on a continuing basis, or (2) has
> left the post after receiving a notice of involuntary separation. In
> exercising the authority to waive repayment in the above or equally
> unusual circumstances the head of agency is expected to satisfy
> himself/herself that the employee has taken all reasonable steps to
> dispose of his/her quarters to others, including efforts to sublease
> or assign even at a financial sacrifice, and that the unpaid balance
> did not result from any action within the control of the employee. Any
> waiver granted under this section shall be reported promptly to the
> Secretary of State, citing these regulations and describing the
> circumstances.**

**120 [TEMPORARY QUARTERS SUBSISTENCE ALLOWANCE (Last updated
5/1/2005)]{.underline}**

**121 [Definition]{.underline}**

> **\"[Temporary quarters subsistence allowance]{.underline}\" means an
> allowance granted to an employee for the reasonable cost of temporary
> quarters, meals and laundry expenses incurred by the employee and/or
> family members:**

**a. for a period not to exceed 90 days after first arrival at a new
post in a foreign area or a period ending with the occupation of
residence (permanent) quarters, if earlier; or**

**b. for a period not to exceed 30 days immediately preceding final
departure from the post subsequent to the necessary vacating of
residence quarters.**

**122 [Scope]{.underline}**

> **122.1 [Purpose]{.underline}**
>
> **The temporary quarters subsistence allowance is intended to assist
> in covering the average cost of adequate but not elaborate or
> unnecessarily expensive accommodations in a hotel, pension, or other
> transient-type quarters at the post of assignment, plus reasonable
> meal and laundry expenses for a period not in excess of 90 days after
> first arrival at a new post of assignment in a foreign area, ending
> with the occupation of residence quarters if earlier, or 30 days
> immediately preceding final departure from the post following
> necessary vacating of residence quarters.**
>
> **122.2 [Extension]{.underline}**
>
> **The 90 and 30 day temporary quarters subsistence periods may be
> extended up to but not more than an additional 60 days in each case if
> it is determined by the head of agency that compelling reasons beyond
> the control of the employee require continued occupancy of temporary
> quarters.**
>
> **122.3 [Agency Options]{.underline}**
>
> **Instead of paying TQSA as provided herein, an agency or post may
> choose to provide temporary quarters directly, to limit the number of
> days TQSA may be paid to fewer than the maximum number of days, and/or
> not to pay any TQSA if quarters with cooking facilities are
> provided.**

**123 [Temporary Quarters Subsistence Allowance Upon First
Arrival]{.underline}**

> **123.1 [Commencement]{.underline}**
>
> **The temporary quarters subsistence allowance grant to an employee
> upon first arrival at a new post, including an employee or family
> member occupying temporary quarters at no expense, (e.g.
> government-owned or leased housing), shall commence as of the
> applicable date shown below, or the date expenses for temporary
> lodging are incurred, if later:**
>
> **a. the date the employee arrives at a new post;**
>
> **b. the date a family member arrives at the new post prior to
> employee when the employee is delayed because of being ordered to
> report at another place for consultation or detail;**
>
> **c. the effective date of transfer when the employee is already at
> the post to which transferred, (in this instance the 90 day period
> begins on the date of transfer); or**
>
> **d. the date of return of the employee to the post after a temporary
> absence within the 90 days after first arrival (or the arrival of a
> family member if earlier), in circumstances where no temporary
> quarters subsistence allowance was paid for the period of the
> employee\'s absence.**
>
> **123.2 [Termination]{.underline}**
>
> **The temporary quarters subsistence allowance granted upon first
> arrival at a new post shall terminate as of the earliest of the
> following dates:**
>
> **a. on the 91st day following first arrival of the employee or family
> member, if earlier, unless an extension is authorized under Section
> 122.2 by the head of agency;**
>
> **b. the date temporary quarters are no longer occupied;**
>
> **c. the date of occupancy of residence (permanent) quarters;**
>
> **d. the date of the employee\'s departure, or the date of departure
> of family members if later, under transfer orders. Where the
> employee\'s departure for transfer precedes that of family members,
> the temporary quarters subsistence allowance at his/her previous post
> shall not extend beyond the date immediately preceding the date of
> arrival at his/her new post; or**
>
> **e. the date of separation from a Federal agency.**
>
> **123.3 [Amounts]{.underline}**
>
> **The amount of the temporary quarters subsistence allowance which may
> be reimbursed shall be the lesser of either the actual amount of
> allowable expenses incurred by the employee and family members for
> each time period or the amount computed as follows (reference: Section
> 960 TQSA worksheet):**
>
> **123.31 [First Thirty Days]{.underline}**
>
> **a. For the initial occupant (employee or family member age 12 or
> over), a daily rate not in excess of 75% of the per diem rate listed
> for the foreign post in Section 925 of the Standardized Regulations
> (Government Civilians, Foreign Areas); and**
>
> **b. For each additional occupant, whether employee or family member
> age 12 or over, 50% of the per diem rate listed for the foreign
> post.**
>
> **c. For each family member occupant under age 12, 40% of the per diem
> rate listed for the foreign post.**
>
> **123.32 [Second Thirty Days]{.underline}**
>
> **a. For the initial occupant (employee or family member age 12 or
> over), a daily rate not in excess of 65% of the per diem rate listed
> for the foreign post in Section 925 of the Standardized Regulations
> (Government Civilians, Foreign Areas); and**
>
> **b. For each additional occupant, whether employee or family member
> age 12 or over,45% of the per diem rate listed for the foreign post.**
>
> **c. For each family member occupant under age 12, 35% of the per diem
> rate listed for the foreign post.**
>
> **123.33 [Third Thirty Days]{.underline}**
>
> **a. For the initial occupant (employee or family member age 12 or
> over), a daily rate not in excess of 55% of the per diem rate listed
> for the foreign post in Section 925 of the Standardized Regulations
> (Government Civilians, Foreign Areas); and**
>
> **b. For each additional occupant, whether employee or family member
> age 12 or over, 40% of the per diem rate listed for the foreign
> post.**
>
> **c. For each family member occupant under age 12, 30% of the per diem
> rate listed for the foreign post.**
>
> **123.34 [Additional Sixty Days]{.underline}:**
>
> **When the head of agency determines, on a case by case basis, that an
> extension of time is necessary due to compelling reasons beyond the
> control of the employee, up to an additional sixty days may be
> authorized, computed at the same rates established for the third
> thirty day period.**
>
> **123.35 [Reduction When No Cost Quarters are Occupied]{.underline}**
>
> **When no cost temporary housing is occupied by the employee an amount
> not to exceed one-half of the amount established in 123.3 for each
> occupant shall be the maximum amount payable for actual meal, laundry
> and dry cleaning costs while occupying such quarters.**
>
> **123.36 [Excessive Lodging Costs After the First 30
> Days]{.underline}**
>
> **In exceptional circumstances when temporary lodging facilities in
> the locality are extremely limited and necessary lodging costs are
> excessive, the head of agency may authorize an amount of actual
> expenses incurred not to exceed the rate produced by Section 123.31.
> Prior to exercise of this authority the authorizing official must
> certify in writing that every effort has been made to obtain a lower
> lodging rate for the period in question. All other alternatives should
> be exhausted before this special authorization is used.**

**124 [Temporary Quarters Subsistence Allowance Preceding Final
Departure]{.underline}**

> **124.1 [Commencement]{.underline}**
>
> **If the head of agency determines that it is necessary for an
> employee to occupy temporary quarters immediately preceding final
> departure from the post, the grant of a temporary quarters subsistence
> allowance may commence as of the latest of the following dates:**
>
> **a. the date following the necessary vacating of government owned or
> leased quarters or termination of the living quarters allowance grant
> (exception: the head of agency or designee may determine that up to
> five days are required for payment of both the living quarters
> allowance and the temporary quarters subsistence allowance because the
> employee must necessarily vacate permanent residence quarters in order
> to comply with stringent lease requirements for cleaning and
> repair);**
>
> **b. the date expenditures for temporary lodging are first incurred
> following the necessary vacating of residence quarters. However, see
> Section 124.33 for employee occupying no cost temporary quarters.**
>
> **The agency head or designee may authorize the grant of temporary
> quarters subsistence allowance up to five days prior to the
> termination of the grant of living quarters allowance if such agency
> head or designee determines that it is necessary for the employee to
> vacate existing quarters in order to meet lease requirements for
> cleaning and repair.**
>
> **124.2 [Termination]{.underline}**
>
> **A temporary quarters subsistence allowance granted immediately
> preceding the employee\'s final departure from the post shall
> terminate as of the earliest of the following dates:**
>
> **a. on the 31st day following commencement of the grant unless an
> extension is authorized under Section 122.2 by the head of agency;**
>
> **b. the date expenses for temporary lodging are no longer incurred;
> however, see Section 124.33 for employee occupying no cost temporary
> quarters;**
>
> **c. the date of the employee\'s departure, or the date of departure
> of family members if later, under transfer orders. Where the
> employee\'s departure for transfer precedes that of family members,
> the temporary quarters subsistence allowance at the previous post
> shall not extend beyond the date preceding the date of the arrival of
> the new employee at the new post; or**
>
> **d. the date of separation from a Federal agency.**
>
> **124.3 [Amounts]{.underline}**
>
> **The amount of the temporary quarters subsistence allowance which may
> be reimbursed shall be the lesser of either the actual amount of
> allowable expenses incurred by the employee and family members for
> each time period or the amount computed as follows (reference: Section
> 960 TQSA worksheet):**
>
> **124.31 [First thirty days]{.underline}**
>
> **a. For the initial occupant (employee or family member age 12 or
> over), a daily rate not in excess of 75% of the per diem rate listed
> for the foreign post in Section 925 of the Standardized Regulations
> (Government Civilians, Foreign Areas); and**
>
> **b. For each additional occupant, whether employee or family member
> age 12 or over, 50% of the per diem listed for the foreign post.**
>
> **c. For each family member occupant under age 12, 40% of the per diem
> rate listed for the foreign post.**
>
> **124.32 [Additional sixty days]{.underline}**
>
> **When the head of agency determines, on a case by case basis, that an
> extension of time is necessary due to compelling reasons beyond the
> control of the employee, up to an additional sixty days may be
> authorized as follows:**

**(1) [First thirty day extension]{.underline}**

> **(a) For the initial occupant (employee or family member age 12 or
> over), a daily rate not in excess of 65% of the foreign per diem rate
> listed for the post in Section 925 of the Standardized Regulations
> (Government Civilians, Foreign Areas); and**
>
> **(b) For each additional occupant, whether employee or family member
> age 12 or over, 45% of the per diem rate listed for the foreign
> post.**
>
> **(c) For each family member occupant under age 12, 35% of the per
> diem rate listed for the foreign post.**

**(2) [Second thirty day extension]{.underline}**

> **(a) For the initial occupant (employee or family member age 12 or
> over), a daily rate not in excess of 55% of the foreign per diem rate
> listed for the post in Section 925 of the Standardized Regulations
> (Government Civilians, Foreign Areas); and**
>
> **(b) For each additional occupant, whether employee or family member
> age 12 or over, 40% of the per diem listed for the foreign post.**
>
> **(c) For each family member occupant under age 12, 30% of the per
> diem rate listed for the foreign post.**
>
> **124.33 [Reduction When No Cost Quarters are Occupied ]{.underline}**
>
> **When no cost temporary quarters are occupied by the employee an
> amount not to exceed one-half of the amount established in 124.3 for
> each occupant shall be the maximum amount payable for actual meal,
> laundry and dry cleaning costs while occupying such quarters. For
> example, if the total per diem rate for the post is \$100 for lodging
> and \$50 for M&IE, the employee in no cost quarters would be eligible
> for half of the allowed rate of \$112.50 (75% of \$150 applying the
> rules of 124.3) which would be \$56.25 per day. (eff. 5/1/05 TL:SR
> 650)**
>
> **124.34 [Excessive Lodging Costs After the First 30
> Days]{.underline}**
>
> **In exceptional circumstances when temporary lodging facilities in
> the locality are extremely limited and necessary lodging costs are
> excessive, the head of agency may authorize an amount of actual
> expenses incurred not to exceed the rate produced by Section 124.31.
> Prior to exercise of this authority the authorizing official must
> certify in writing that every effort has been made to obtain a lower
> lodging rate for the period in question. All other alternatives should
> be exhausted before this special authorization is used.**

**125 [Determination of Rate]{.underline}**

> **The rate at which the temporary quarters subsistence allowance may
> be granted shall be the total amount of the reasonable and necessary
> expenses for the employee and family members for meals, including tax,
> service charges and tips, laundry/dry cleaning and temporary lodging
> (including room and bath, heat, light, fuel, water and the cost of
> service fees and taxes imposed by the management or local government
> upon the occupant during the period or periods allowed by Sections 123
> and 124) or the total of the maximum rates for such period or periods,
> whichever is less. The location of the temporary quarters must be
> within reasonable proximity of the post. Evidence of the daily cost of
> meals, laundry and dry cleaning shall be a certified statement by the
> employee. Supporting receipts or other appropriate documentation for
> the daily cost of temporary lodging shall also be supplied. Only
> actual subsistence expenses incurred, which are reasonable in amount
> and incident to the occupancy of temporary quarters, shall be
> reimbursed. Section 960 TQSA Worksheet may be used to support a TQSA
> claim.**
>
> **The daily actual expenses for temporary lodging, meals (including
> groceries consumed during occupancy of temporary quarters), fees and
> tips incident to meals and lodging, laundry and cleaning of clothing
> will be totaled for each 30 day period to permit a comparison with the
> maximum amount for each specified period. If less than a 30 day period
> is authorized, or used, the maximum allowable amount will be based on
> the number of days authorized, or used, multiplied by the applicable
> daily rate. Expenses of local transportation and other expenses not
> directly related to lodging, meals and the laundry/dry cleaning of
> clothes are not reimbursable under this allowance.**

**126 [Special Rules]{.underline}**

> **126.1 [Married Couple Employees at the Same Post]{.underline}**
>
> **Each married couple employee may be granted the \"initial occupant\"
> rate under Sections 123 and 124, but only one of the couple may be
> granted applicable amounts for any additional family members
> (excluding spouse). Alternatively, the couple may agree to consider
> one spouse as a family member only.**
>
> **126.2 [Payment During Periods of Official Travel]{.underline}**
>
> **The temporary quarters subsistence allowance may continue on behalf
> of any individual (employee or family member) during any period of
> official travel which authorizes per diem on behalf of that
> individual. However, payment shall be authorized only when the head of
> agency has determined that the employee has acted responsibly in
> retaining temporary quarters during the period of official travel.
> Payment for the temporary quarters maintained at the post of
> assignment shall be computed using only the lodging portion of the
> applicable per diem rate and the formulas found in Sections 123.3 and
> 124.3.**
>
> **126.3 [Payment to Eligible Family Members of Deceased
> Employee]{.underline}**
>
> **When the employee has died while stationed in a foreign area,
> eligible family members may be reimbursed for up to five days of TQSA
> when the head of agency or designee determines it is necessary to
> occupy temporary quarters after vacating permanent quarters prior to
> final departure from post.**

**127 [Prohibitions]{.underline}**

> **Any post allowance which would be otherwise authorized under Section
> 220 of these regulations shall not be paid for any period during which
> the temporary quarters subsistence allowance is paid.**

**128 [Effective Dates of Revisions]{.underline}**

> **The temporary quarters subsistence allowance grant shall be
> appropriately revised as of:**

**a. the effective date of an authorized change in the per diem rate of
the post as shown Section 925 of the Standardized Regulations,
(Government Civilians, Foreign Areas);**

**b. the date of change in the employee\'s family size.**

**129 [Payment]{.underline}**

> **The grant of the temporary quarters subsistence allowance may be
> paid in a lump-sum amount. The allowance must be claimed by the
> employee on the Standard Form 1190. Employee should list the following
> in Box 18, Remarks: (1) Temporary Quarters occupied by the employee
> and family; (2) total claim being made for quarters and subsistence;
> and (3) total of any advance of funds provided under Section 113.2.
> Receipts and other documentation required by Section 125, or pertinent
> agency regulations, should be attached to the SF-1190 prior to
> submission to the approval or granting official of the agency.**

**130 [LIVING QUARTERS ALLOWANCE (Last updated 10/1/2006)]{.underline}**

> **131 [Definitions]{.underline}**
>
> **131.1 \"[Living quarters allowance]{.underline}\", hereinafter
> referred to as LQA, means a quarters allowance granted to an employee
> for the annual cost of suitable, adequate, living quarters for the
> employee and his/her family.**
>
> **131.2 \"[Rent]{.underline}\", exclusive of heat, light, fuel
> (including gas and electricity), water and taxes, means the annual
> cost of suitable, adequate living quarters for an employee and his/her
> family. When approved by the head of agency as necessary to provide
> such living quarters, rent may include in addition to the basic annual
> rental, the cost of: (1) rental of garage space for one car only for
> each employee, at not to exceed 25 percent of the employee\'s
> applicable maximum annual quarters allowance rate, regardless of
> whether such space is included with the quarters; (2) separate rental
> of necessary furniture at not to exceed 25 percent of the applicable
> maximum annual quarters allowance rate, meaning rental of necessary
> basic furniture and/or equipment, etc., but exclusive of pianos, other
> musical instruments, radios, television sets, etc. from source other
> than the landlord (rental of furniture and/or space from the same
> source under two agreements or contracts is considered to be rental of
> \"furnished quarters\"); (3) insurance on the property and/or
> furnishings so rented, if such insurance is required by local law to
> be paid by the lessee; (4) agent\'s fee with authorizing officer
> certifying that fee is customary, reasonable, and legal under local
> law ; (5) interest on a loan from an American institution to finance
> \"key money\" paid to a landlord; (6) garbage and trash disposal; and
> (7) mandatory as opposed to optional fees required for maintenance of
> common areas ("condominium fees").**
>
> The costs of the following may not be included in rent: (1) concierge
> or notary\'s fees; (2) agent\'s fee except under conditions stated
> above; (3) telephone installation or maintenance; (4) deterioration of
> property or furnishings; (5) servant\'s wages or maintenance; (6)
> tips; (7) cleaning; (8) storage; (9) garden or lawn service (except as
> stated above); (10) servants\' quarters, unless considered part of the
> same property with the living quarters; and (11) any other extraneous
> expenses not directly related to rent as such.
>
> 131.3 [Scope]{.underline}
>
> The LQA rates are designed to cover substantially all of the average
> employee\'s costs for rent, heat, light, fuel, gas, electricity,
> water, taxes levied by the local government and required by law or
> custom to be paid by the lessee, insurance required by local law to be
> paid by the lessee, and agent\'s fee required by law or custom to be
> paid by lessee.
>
> **132 [Granting]{.underline}**
>
> 132.1 [Commencement of Grant]{.underline}
>
> **132.11 [Newly Appointed or Transferred Employees]{.underline}**
>
> **An LQA grant to a newly appointed or transferred employee shall
> commence at his/her post as of one of the following dates, whichever
> is latest:**
>
> **a. the date of employee\'s arrival, except: (1) when the employee\'s
> arrival at the new post is delayed because of his/her being ordered to
> report to another place for consultation or temporary duty and his/her
> family arrives at the post before the employee, the grant shall
> commence as of the date of arrival of his/her family, and (2) as
> otherwise provided in Chapter 700 with respect to Defense Department
> teachers;**
>
> **b. the effective date of transfer if the employee is on detail or
> leave at the post to which transferred;**
>
> **c. the date of entrance on duty, if recruited locally;**
>
> **d. the date following termination of a temporary lodging allowance;
> or**
>
> **e. the date expenses for quarters are incurred.**
>
> **132.12 [Employees Not Newly Appointed or Transferred Who Become
> Eligible]{.underline}**
>
> **The LQA grant to any employee not paid under Section 132.11 shall
> commence as of the latest of the following dates:**
>
> **a. the date the employee ceases to occupy quarters for which he/she
> pays no rent;**
>
> **b. the date the employee returns to his/her post after an absence
> during which his/her temporary lodging or LQA has been terminated
> (Section 132.4);**
>
> **c. the date the employee\'s family returns if they precede him/her
> to the post after such absence; or**
>
> **d. the date expenses for quarters are incurred.**
>
> 132.2 [Continuance of Grant]{.underline}
>
> **The LQA grant may continue, provided the employee maintains and pays
> for his/her quarters at the post:**
>
> **a. not to exceed 60 calendar days during authorized leave with pay,
> plus transit time when leave is taken in the United States;**
>
> **b. when the head of agency determines that continuance of the grant
> would be in the public interest:**

**(1) up to an additional 60 calendar days beyond the 60 day period
specified in Section 132.2a above;**

**(2) while the employee is in non-pay status not in excess of 30
calendar days at any one time. For periods in non-pay status longer than
30 calendar days, payment shall be suspended as of the day the employee
enters such status, and payment is not to be made for any part of such
period; or**

**(3) not to exceed 60 calendar days (or the end of the current school
year when the employee is receiving an education allowance for a member
of family) when the employee dies and unavoidable expense continues to
be incurred for lease termination or family housing prior to the
family\'s final departure from the post;**

> **c. while the employee is temporarily absent from the post under
> orders;**
>
> **d. at the \"with family\" rate for a period not to exceed 6 months
> while all members of the family of an employee are temporarily absent
> from the post. (See Section 132.3e.)**
>
> 132.3 [Revision of Grant]{.underline}
>
> **LQA grants for all employees shall be appropriately revised, if
> required, as of the following dates:**
>
> **a. the effective date of an authorized change in the classification
> of the post;**
>
> **b. the first day of the pay period next following the date of any of
> the following occurrences (or the date of the occurrence, if such
> falls on the beginning of a pay period):**

**(1) a change in the personnel classification or position of the
employee affecting the amount of any LQA payable (Section 134.14);**

**(2) a change in the employee\'s family status; or**

**(3) a determination by the head of agency under Section 134.2;**

> **c. the 61st consecutive calendar day following commencement of a
> \"with family\" LQA grant authorized under Section 134.11, when the
> family has not arrived at the post;**
>
> **d. the date of any change in the salary (Section 040l) of an
> employee who is advanced temporarily from a subordinate position to a
> position in charge of the operations of an agency at a post, except
> that no employee other than those specified in Section 135.2 as
> eligible for quarters allowance in group 1 may be granted the
> allowance prescribed for that group in Section 135.5; or**
>
> **e. the first day following 6 months absence from the post of all
> members of an employee\'s family (Section 132.2d). Revision shall be
> from the \"with family\" rate to the \"without family\" rate.**
>
> 132.4 [Termination of Grant]{.underline}
>
> **132.41 [Transfer]{.underline}**
>
> **When an employee is transferred (Section 040q) from a post at which
> an LQA has been granted, such grant shall terminate as of the
> following dates, whichever is earliest:**
>
> **a. the date immediately preceding the effective date of the
> employee\'s pre-departure temporary quarters subsistence allowance
> grant, except that the agency head or designee may continue LQA for a
> period of five days following commencement of the temporary quarters
> subsistence allowance grant if it determines that it is necessary for
> the employee to vacate existing quarters for such period in order to
> meet lease requirements for cleaning and repair;**
>
> **b. the date the employee commences travel under the transfer, or
> combined leave and transfer order; or**
>
> **c. the effective date of transfer, when no travel by the employee
> under the transfer is involved.**
>
> **132.42 [Separation]{.underline}**
>
> **When an employee is separated (Section 040r) while assigned to a
> post at which an LQA has been granted, such grant shall terminate at
> the end of thelast day of his/her employment (except as provided in
> Section 132.2b(3)).**
>
> **132.43 [Occupancy of Government Quarters]{.underline}**
>
> **When an employee to whom an LQA has been granted is furnished
> Government-owned or -leased quarters at no personal cost, the grant
> shall terminate on the date immediately preceding that on which the
> Government quarters are made available to him/her, unless he/she
> occupies Government-owned or leased quarters only during the temporary
> absence of the regular occupant and at the same time is obliged to
> maintain his/her own quarters.**
>
> **132.44 [Cessation of Payment for Quarters]{.underline}**
>
> **When an employee to whom an LQA has been granted ceases to maintain
> and pay for quarters at post, the grant shall terminate on the date
> expenditure for quarters ceases, unless it would terminate prior to
> such date under the provisions of any other section.**
>
> 132.5 [Costs]{.underline}

**Employees shall submit written estimates of costs, or actual costs if
they are known, to the head of agency on Section 960 LQA Annual/Interim
Expenditures Worksheet attached to the SF-1190, Foreign Allowances
Application, Grant, and Report, whenever an LQA grant commences.
Thereafter, each employee shall show the actual annual expenses of rent
and utilities, supported by receipts or other satisfactory evidence,
whenever requested by the officer designated to grant allowances, the
Department of State, or other responsible authority. (See also Sections
077.2 and 134.16.)**

> **133 NOT CURRENTLY USED**
>
> **134 [Determination of Rate]{.underline}**
>
> **Except as otherwise prescribed in Sections 134, 136 and 137, an
> employee shall receive an allowance for allowable quarters costs for
> items listed in Sections 131.2 and 131.3 or the maximum rate for the
> post (Section 040h) indicated in Sections 920 and 135, whichever is
> less, unless the rate is revised by administrative action in
> accordance with Sections 134.2, 136 and 137.**
>
> 134.1 [Special Rules]{.underline}
>
> **134.11 [\"With Family\" Rate Pending Arrival of
> Family]{.underline}**
>
> **At the discretion of the head of agency, the appropriate \"with
> family\" rate of living quarters allowance may be granted to an
> employee who, in anticipation of the arrival of his/her family, incurs
> expenses for family type quarters. If the family does not arrive at
> the post within 60 consecutive calendar days after commencement of the
> grant, it shall be revised in accordance with Section 132.3c.**
>
> **134.12 [\"With Family\" Rate When dependent Away at School or
> College]{.underline}**
>
> **Despite the provisions of Sections 132.3e and 134.11, a dependent as
> defined in Section 040m(2) and (4), temporarily absent from the post
> owing to attendance at school or college may be considered as residing
> at the post in determining the appropriate \"with family\" rate of
> living quarters allowance.**
>
> **134.13 [Married Couples Rates]{.underline}**
>
> **The following rates of quarters allowances may be granted to married
> couples residing together:**
>
> **a. if both are civilian employees of the United States Government
> eligible for a quarters allowance (Sections 031.11 and 031.12) and
> have members of family (Section 040m), one employee at his/her option
> may receive the basic \"with family\" allowance rate plus increments
> for additional family members. The other employee may receive the
> \"without family\" rate. In determining the increment for additional
> family members both employees should be excluded. Where the couple has
> no additional members of family each employee may be granted the
> \"without family\" rate;**
>
> **b. if only one of the married couple is eligible for a quarters
> allowance from the United States Government, the \"with family\" rate
> may be granted to that employee plus increments for additional members
> of the family;**
>
> **c. an employee eligible for a quarters allowance who is married to,
> and residing at the post with, a member of the military service of the
> United States may be granted the \"without family\" rate if the spouse
> in the military service draws a quarters allowance. If the spouse in
> the military draws no rent allowance, the employee may be granted the
> \"with family\" rate plus increments for additional members of the
> family, except that no payment shall be made to the spouse of a member
> of the military service if the spouse resides with the member of the
> military service in Government-owned or leased quarters.**
>
> **134.14 [Employee Downgraded to Lower Quarters Groups]{.underline}
> (eff. 10-01-06 TL:SR 669)**
>
> **a. Despite the provisions of Section 132.3b(1), an employee who is
> downgraded in position level so as to fall in a lower quarters group
> (Section 135.2), but whose grade is retained temporarily at the
> previous grade level under 5 U.S.C. 5362 shall be granted the living
> quarters allowance applicable for his/her retained grade and quarters
> group, subject to other pertinent provisions of these regulations.
> This provision is effective as long as the employee remains on grade
> retention.**
>
> **b. Despite the provisions of Section 132.3b(1), an employee whose
> conversion from the existing GS, WG, WL, WS or DODDS TP personnel
> classification system to a National Security Personnel System (NSPS)
> Pay Band causes him/her to fall in a lower quarters group (Section
> 135.2), may remain in the higher quarters group as long as he/she
> remains in the position occupied at the time of conversion or is
> involuntarily moved to another position, where the reassignment has
> not been directed for cause or is at the personal request of the
> employee. (eff. 10-01-06 TL:SR 669)**
>
> **134.15 [Agent Fee]{.underline}**
>
> **If an agent fee incurred under the specific conditions cited in
> Section 131 has been advanced or is to be reimbursed to an employee,
> reimbursement or repayment by the employee within the maximum rate
> must be prorated over the period covered by the employee\'s lease.**
>
> **134.16 [Excessive Fluctuation in Utilities or Other Quarters
> Costs]{.underline}**
>
> **In situations where excessive fluctuations in utilities or other
> allowable quarters costs are occurring and initial estimates for them
> are difficult, the annual LQA for the post, as indicated in Sections
> 920 and 135 may be granted in even amounts throughout an annual period
> up to but not including the last pay period thereof. At that time, or
> at the termination of LQA grant at any other time, the employee\'s
> actual annual expenses for utilities and other allowable quarters
> costs shall be reconciled with the amount granted and, for the last
> pay period, the payment to the employee shall be adjusted to provide
> for additional LQA payment within the maximum rate or for recovery of
> any overpayment during the annual period. If more than one conversion
> rate has been used during the period, an average conversion rate shall
> be used for the reconciliation. The annual period shall be bounded
> either by the end of the reporting period specified in Sections 077.2
> and 920 or by the end of the calendar year, whichever is consistent
> with agency procedures.**
>
> **To prevent excessive in-pocket amounts during the annual period, the
> payments to employee shall not exceed 125 percent of employee\'s
> initial estimates for annual allowable expenses within the maximum
> rate.**
>
> **A repayment agreement shall be executed by the employee to enable
> recovery of unjustified disbursements during the annual period.**
>
> 134.2 [Responsibility of Head of Agency]{.underline}
>
> **a. Regardless of any other provisions of these regulations, the head
> of agency (Section 040e) is required to authorize payment of less than
> the full amount of the LQA or to withhold payment altogether:**

**(1) when the employee lets, sublets, or otherwise contracts for the
use of his/her quarters or any part thereof (including related services,
furniture, or other goods), or**

**(2) when there is a significant devaluation in the rate of exchange.**

> **The head of agency shall take such steps as he/she may determine
> necessary, including authorized inspection of quarters, in the
> implementation of this provision.**
>
> **b. At posts where there is established a duly constituted U.S.
> rental advisory board (or committee), any employee under jurisdiction
> of such board shall receive as LQA an amount (within the rate
> prescribed for the employee by Sections 920 and 135) which the board
> may determine to be proper under the circumstances, regardless of any
> other provision of these regulations.**
>
> **135 [Payment]{.underline}**
>
> 135.1 [Rates of Payment]{.underline}
>
> **The rate of payment of the various quarters allowances is obtained
> by applying the appropriate allowance classification of the post in
> Section 920 to Sections 135.2 through 135.5. Rates so obtained for the
> living quarters allowance are maximum and the employee receives either
> the maximum rate or the amount of allowable expenses, whichever is
> lower.**
>
> **LQA shall be computed and paid at annual rates, divided by the
> number of days in the calendar year to obtain a daily rate (counting
> 1/2 cent and over as a whole cent); multiplying the daily rate by 14
> to obtain a biweekly rate; and multiplying the daily rate by the
> number of days involved to obtain the rate for any other period. The
> rate for any split pay period at the end of a calendar year shall be
> computed at the daily rate applicable on the first day of that pay
> period. A revision in the rate of payment for the last pay period of
> an annual period or at termination of LQA may be required under
> provision of Section 134.16.**
>
> 135.2 [Quarters Allowance Groups]{.underline} (eff. 10-01-06 TL:SR
> 669)
>
> **The tables below are groupings by personnel classification of the
> various categories of Government personnel who are eligible for living
> quarters allowances, viz., Chiefs of Mission as defined in 22 U.S.C.
> 3902 and Career Ambassadors as defined in 22 U.S.C. 3903; Foreign
> Service (FS); General Schedule employees (GS); Department of Defense
> National Security Personnel System employees (NSPS); Agency for
> International Development employees (AID-FC); and wage board employees
> and teachers of the Departments of the Air Force, Army, and Navy.**
>
> **(The grade equivalents in the following tables are for purposes of
> establishing LQA rates only.)**

+----------------+-------+-------+--------+-------------+------------+
| **QUARTERS**   | *     |       |        |             |            |
|                | *PERS |       |        |             |            |
| **GROUPS**     | ONNEL |       |        |             |            |
|                | CL    |       |        |             |            |
|                | ASSIF |       |        |             |            |
|                | ICATI |       |        |             |            |
|                | ONS** |       |        |             |            |
+----------------+-------+-------+--------+-------------+------------+
| **1**          | **    |       |        |             |            |
|                | Chief |       |        |             |            |
|                | of    |       |        |             |            |
|                | Mi    |       |        |             |            |
|                | ssion |       |        |             |            |
|                | (22   |       |        |             |            |
|                | U.S.C |       |        |             |            |
|                | 802   |       |        |             |            |
|                | (     |       |        |             |            |
|                | 9);** |       |        |             |            |
|                |       |       |        |             |            |
|                | **C   |       |        |             |            |
|                | areer |       |        |             |            |
|                | Ambas |       |        |             |            |
|                | sador |       |        |             |            |
|                | (22   |       |        |             |            |
|                | U.S.C |       |        |             |            |
|                | 8     |       |        |             |            |
|                | 67)** |       |        |             |            |
+----------------+-------+-------+--------+-------------+------------+
|                | *     | *     | **AID  | *           |            |
|                | *FS** | *GS** | (FC)** | *Department |            |
|                |       |       |        | of          |            |
|                |       |       |        | Defense**   |            |
+----------------+-------+-------+--------+-------------+------------+
| **2**          | **    | **S   | **1    | **Wage      |            |
|                | SFS** | ES/SL | 1-14** | Grade       |            |
|                |       | /ST** |        | DoDDS**     |            |
|                | **&** |       |        |             |            |
|                |       | **&** |        | **WG WL WS  |            |
|                | **    |       |        | TP**        |            |
|                | 1-2** | **14  |        |             |            |
|                |       | -15** |        |             |            |
+----------------+-------+-------+--------+-------------+------------+
| **3**          | **    | **10  | **     | **14-15     | **Schedule |
|                | 3-5** | -13** | 7-10** | 12-15       | C**        |
|                |       |       |        | 11-19**     |            |
|                |       |       |        |             | **B        |
|                |       |       |        |             | achelor\'s |
|                |       |       |        |             | Degree**   |
|                |       |       |        |             |            |
|                |       |       |        |             | **Step 4   |
|                |       |       |        |             | and        |
|                |       |       |        |             | above**    |
|                |       |       |        |             |            |
|                |       |       |        |             | **and      |
|                |       |       |        |             | s          |
|                |       |       |        |             | chedules** |
|                |       |       |        |             |            |
|                |       |       |        |             | **D-FK, L  |
|                |       |       |        |             | and M-O**  |
+----------------+-------+-------+--------+-------------+------------+
| **4**          | **    | **    | *      | **1-13 1-11 | **Schedule |
|                | 6-9** | 1-9** | *1-6** | 1-10**      | C**        |
|                |       |       |        |             |            |
|                |       |       |        |             | **B        |
|                |       |       |        |             | achelor\'s |
|                |       |       |        |             | Degree**   |
|                |       |       |        |             |            |
|                |       |       |        |             | **Step     |
|                |       |       |        |             | 1-3**      |
+----------------+-------+-------+--------+-------------+------------+

  --------------------------- ---------------- ---------------- ----------------
  **Department of Defense                                       
  National Security Personnel                                   
  System (NSPS)**                                               

  **Pay Schedules**           **Quarters Group **Quarters Group **Quarters Group
                              2**              3**              4**

  **STANDARD CAREER GROUP**                                     

  **Professional/Analytical   **Pay Band 3**   **Pay Band 2**   **Pay Band 1**
  (YA)**                                                        

  **Technical Support (YB)**                   **Pay Band 3**   **Pay Band 1,
                                                                Pay Band 2\***

  **Supervisor/Manager (YC)** **Pay Band 3**   **Pay Band 2**   **Pay Band 1\***

  **Student (YP)**                                              **Pay Band 1**

  **SCIENTIFIC &                                                
  ENGINEERING**                                                 

  **Professional (YD)**       **Pay Band 3**   **Pay Band 2**   **Pay Band 1**

  **Technician/Support (YE)**                  **Pay Band 3,    **Pay Band 1,
                                               Pay Band 4**     Pay Band 2\***

  **Supervisor/Manager (YF)** **Pay Band 3**   **Pay Band 2**   **Pay Band 1\***

  **INVESTIGATIVE AND                                           
  PROTECTIVE SERVICES**                                         

  **Investigative (YK)**      **Pay Band 3**   **Pay Band 2**   **Pay Band 1**

  **Fire Protection (YL)**                     **Pay Band 3,    **Pay Band 1,
                                               Pay Band 4**     Pay Band 2\***

  **Police/Security Guard                                       **Pay Band 1,
  (YM)**                                                        Pay Band 2\***

  **Supervisor/Manager (YN)** **Pay Band 3**   **Pay Band 2**   **Pay Band 1\***

  **MEDICAL**                                                   

  **Physician/Dentist (YG)**  **Pay Band 2,                     
                              Pay Band 3**                      

  **Professional (YH)**       **Pay Band 3**   **Pay Band 2**   **Pay Band 1**

  **Technician/Support (YI)**                  **Pay Band 3**   **Pay Band 1,
                                                                Pay Band 2\***

  **Supervisor/Manager (YJ)** **Pay Band 3,    **Pay Band 2**   **Pay Band 1\***
                              Pay Band 4**                      
  --------------------------- ---------------- ---------------- ----------------

> **\* Employees in this Pay Band who have 15 years of U.S. Government
> service may be assigned to Quarters Group 3 at the discretion of the
> DoD Component.**
>
> 135.3 [Using Section 920 (Example)]{.underline}
>
> **The living quarters allowance (LQA) classifications shown in Section
> 920 are the primary classifications for employees with family (WF) who
> have only one member of family (Section 040m) and for employees
> without family (WOF). (eff. 5/1/05 TL:SR 650)**
>
> **[EXAMPLE]{.underline}**
>
> **A grade GS-9 employee with only one family member would be in
> quarters group 4 \"WF\" (Section 135.2). At a post classified as
> follows in column 3, Section 920:**
>
> **Family**
>
> **[Status 2 3 4]{.underline}**
>
> **WF 16000 15000 14000**
>
> **WOF 15000 14000 13000**
>
> **such an employee would be eligible for a maximum rate of \$14,000
> per annum.**
>
> 135.4 [Rates for Employees with More than One Family
> Member]{.underline}
>
> **An employee with more than one member of family (Section 040m) at
> the post is eligible to receive an allowance up to the amount
> indicated by the LQA classification for \"WF\" in column 2, Section
> 920 for his/her group plus the applicable amount shown below:**

**Members of Family**

> **[(excluding the employee)]{.underline} [Additional Percentage of
> LQA]{.underline}**
>
> **2 - 3 10%**
>
> **4 - 5 20%**
>
> **6 or more 30%**
>
> **The additional amounts of LQA provided by this Section shall not be
> added to the allowance rate provided under Section 135.5b.**
>
> 135.5 [Rates for Employees with Several Family Members and For Certain
> Other Employees]{.underline}
>
> **a. [Employees in Quarters Group 1]{.underline}**
>
> **Employees in quarters group 1 are authorized to be granted up to a
> maximum of twice the primary \"WF\" LQA rates prescribed for quarters
> group 2 for their post if without family or with only one family
> member, or up to twice the otherwise applicable rate for employees
> with more than one family member.**
>
> **b. [Rates for Deputy Chiefs and Counselors of Diplomatic Missions
> and Principal Officers of Consular Establishments and
> Others]{.underline}**
>
> **Deputy chiefs of diplomatic missions, counselors of diplomatic
> missions and principal officers of consular establishments may be
> reimbursed for their allowable quarters costs up to 50 percent more
> than the LQA prescribed for group 2 for the primary \"WF\" rate for
> their posts when, in the opinion of the chief of mission, the
> otherwise applicable LQA rate is insufficient to obtain quarters
> suitable for providing official entertainment required by the position
> occupied by such officer. The additional amounts of LQA provided by
> Section 135.4 shall not be added to this allowance rate.**
>
> **The deputy chief of mission, the principal officer of a consular
> establishment, and the officer at a diplomatic establishment
> (excluding AID, unless specifically designated) who is the highest
> ranking diplomatic or consular officer eligible to take charge in the
> absence of the chief of mission and the deputy chief of mission, are
> in the primary quarters group 2 \"WF\" classification for living
> quarters allowance regardless of their respective personnel
> classification or family status but are eligible for additional LQA in
> accordance with Section 135.4 if warranted by family size.**
>
> **c. [Rates for Senior Employees in Group 4]{.underline}**
>
> **Rates for employees in quarters group 4 (who are FS 6-8, GS 7-9,
> AID(FC) 4-6, WG 12-13, WL 10-11 and WS 1-10) and primary inspectors
> (Immigrant Inspectors) of the Immigration and Naturalization Service
> who have 15 years of U.S. Government service may be placed in quarters
> group 3 at the discretion of head of agency.**
>
> **136 [Personally Owned Quarters]{.underline}**
>
> **a. When quarters occupied by an employee are owned by the employee
> or the spouse, or both, an amount up to 10 percent of original
> purchase price (converted to U.S. dollars at original exchange rate)
> of such quarters shall be considered the annual rate of his/her
> estimated expenses for rent. Only the expenses for heat, light, fuel,
> (including gas and electricity), water, garbage and trash disposal and
> in rare cases land rent, may be added to determine the amount of the
> employee\'s quarters allowance in accordance with Section 134. The
> amount of the rental portion of the allowance (up to 10 percent of
> purchase price) is limited to a period not to exceed ten years at
> which time the employee will be entitled only to above utility
> expenses, garbage and trash disposal, plus land rent.**
>
> **b. The following transactions shall not be considered to meet the
> intent of these regulations so as to warrant payment of the rental
> portion of living quarters allowance beyond the initial ten year
> period specified in Part a:**
>
> **(1) sale or gift of quarters owned by the employee or the spouse, or
> both with employee remaining in the same quarters, or**
>
> **(2) the purchase or exchange and move to other quarters in daily
> commuting distance of the same post.**
>
> **Payment for utilities and (if necessary) land rent may be continued
> beyond the 10 year period. The head of agency may allow the payment of
> the rental portion of the allowance beyond the 10 year period in
> unusual circumstances and in the best interest of the government.
> (eff. 5/1/05 TL:SR 650)**
>
> **137 [Allowance for Necessary and Reasonable Initial Repairs,
> Alterations, and Improvements Under Unusual
> Circumstances]{.underline}**
>
> **The purpose of this allowance is to cover, under unusual
> circumstances, the cost of initial repairs, alterations and
> improvements which are incurred within 3 months of a rental agreement
> and which are basic to making the employee\'s first permanent
> residence at a post habitable. Before granting the initial repair
> allowance, the head of agency shall determine that: (1) the lessor
> will not assume the cost of the repairs; (2) the quarters are below
> reasonable standards of health, safety or comfort; and (3) no adequate
> rental quarters are known to be available locally at a rate which,
> when combined with estimated utility and tax costs, is within the
> maximum authorized allowance for the employee concerned.**
>
> **The initial repair allowance [which must be approved
> administratively in advance]{.underline} might include reimbursement
> for such housing related expenses as: (a) repairs required to
> eliminate leakage or drafts, to fortify or replace structural
> components, or to replace defective plumbing, wiring, heating,
> lighting or other essential facilities or equipment; (b) alterations
> to provide improved access or ventilation and light, such as new or
> additional windows and doors; and (c) improvements such as plumbing,
> heating, or lighting fixtures and equipment, screening, pest control,
> insulation where required by extreme climate, painting where required
> for hygienic reasons or in connection with authorized repairs or
> alterations, and other changes to make the quarters reasonably
> habitable. The allowance is not designed to cover redecoration,
> repair, renovation or replacement of furnishings, erection of
> additions to any structure or of garages, or the removal of garages or
> other outbuildings or improvement of grounds.**
>
> **The total initial repairs allowance shall be the estimated cost of
> allowable items, not to exceed the difference between the quarters
> allowance to which the employee would actually be entitled for 2
> years, and his/her maximum authorized allowance for 2 years. No
> employee shall be granted more than one initial repairs allowance
> during a period of continuous assignment to a post.**

**138 [EXTRAORDINARY QUARTERS ALLOWANCE]{.underline} (Last Updated
5/1/2005)**

> **138.1 The head of agency or designee may authorize an extraordinary
> quarters allowance for a period not to exceed 90 days when it is
> determined that an employee and eligible family members must
> necessarily vacate their permanent quarters due to (1) US Government
> renovations/repairs; or (2) other unhealthy or dangerous conditions.**
>
> **138.2 The Extraordinary Quarters Allowance rate will be based on the
> per diem rate (Section 925) and the post allowance rate (Section 920)
> in effect on the first day of vacating the permanent residence. The
> components of the special quarters allowance are (1) an actual lodging
> amount up to a maximum and (2) a flat meal amount intended to help
> defray costs in excess of meals normally consumed in the permanent
> residence. Agencies may have a policy in place to appropriately reduce
> the amounts if no cost quarters and/or military/USG dining facilities
> are available. Agencies may also pay only the meal portion of this
> allowance when US Government renovations/repairs do not require
> vacating the permanent residence but kitchen facilities are not
> accessible/useable. (eff. 5/1/05 TL:SR 650)**
>
> **138.3 The lodging portion (based on the lodging portion of the post
> of assignment per diem) is calculated as follows: for the initial
> occupant, employee or family member 12 and over up to 100% of the
> lodging portion; for each additional family member 12 and over up to
> 75% of the lodging portion; and for each additional family member
> under 12 up to 50% of the lodging portion. Lodging receipts are
> required.**
>
> **138.4 The meal portion (flat amount, per person/per day, no receipts
> required) is calculated as follows: Where the per diem for the post
> and the post's post allowance intersect is the per person/per day flat
> meal amount. For example, if the post's per diem is \$220 and the
> post's post allowance is 15%, the per person/per day flat meal amount
> would be \$12.**

+------+--------+------------------+----------------+----------------+
| *    |        | **Post Allowance |                |                |
| *Per |        | (for post of     |                |                |
| Diem |        | assignment from  |                |                |
| Ra   |        | Section 920,     |                |                |
| te** |        | column 3)**      |                |                |
|      |        |                  |                |                |
| *    |        |                  |                |                |
| *for |        |                  |                |                |
| post |        |                  |                |                |
| of   |        |                  |                |                |
| assi |        |                  |                |                |
| gnme |        |                  |                |                |
| nt** |        |                  |                |                |
|      |        |                  |                |                |
| **(  |        |                  |                |                |
| from |        |                  |                |                |
| Sec  |        |                  |                |                |
| tion |        |                  |                |                |
| 92   |        |                  |                |                |
| 5)** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| **Fr | **To** | **zero to 5%**   | **10% to 30%** | **35% and      |
| om** |        |                  |                | over**         |
+------+--------+------------------+----------------+----------------+
| **\$ | **     | **\$2**          | **\$0**        | **\$0**        |
| 31** | \$40** |                  |                |                |
+------+--------+------------------+----------------+----------------+
| **\$ | **     | **\$3**          | **\$0**        | **\$0**        |
| 41** | \$50** |                  |                |                |
+------+--------+------------------+----------------+----------------+
| **\$ | **     | **\$4**          | **\$1**        | **\$0**        |
| 51** | \$60** |                  |                |                |
+------+--------+------------------+----------------+----------------+
| **\$ | **     | **\$5**          | **\$2**        | **\$0**        |
| 61** | \$70** |                  |                |                |
+------+--------+------------------+----------------+----------------+
| **\$ | **     | **\$5**          | **\$2**        | **\$0**        |
| 71** | \$80** |                  |                |                |
+------+--------+------------------+----------------+----------------+
| **\$ | **     | **\$6**          | **\$3**        | **\$0**        |
| 81** | \$90** |                  |                |                |
+------+--------+------------------+----------------+----------------+
| **\$ | **\    | **\$7**          | **\$4**        | **\$0**        |
| 91** | $100** |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$7**          | **\$4**        | **\$0**        |
| *\$1 | $110** |                  |                |                |
| 01** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$8**          | **\$5**        | **\$0**        |
| *\$1 | $130** |                  |                |                |
| 11** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$10**         | **\$7**        | **\$2**        |
| *\$1 | $150** |                  |                |                |
| 31** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$11**         | **\$8**        | **\$3**        |
| *\$1 | $170** |                  |                |                |
| 51** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$13**         | **\$10**       | **\$5**        |
| *\$1 | $190** |                  |                |                |
| 71** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$14**         | **\$11**       | **\$6**        |
| *\$1 | $210** |                  |                |                |
| 91** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$15**         | **\$12**       | **\$7**        |
| *\$2 | $230** |                  |                |                |
| 11** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$17**         | **\$14**       | **\$9**        |
| *\$2 | $250** |                  |                |                |
| 31** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$18**         | **\$15**       | **\$10**       |
| *\$2 | $270** |                  |                |                |
| 51** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$20**         | **\$17**       | **\$12**       |
| *\$2 | $290** |                  |                |                |
| 71** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **\    | **\$21**         | **\$18**       | **\$13**       |
| *\$2 | $300** |                  |                |                |
| 91** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+
| *    | **     | **\$23**         | **\$20**       | **\$15**       |
| *\$3 | OVER** |                  |                |                |
| 01** |        |                  |                |                |
+------+--------+------------------+----------------+----------------+

> **138.5 Post Allowance does not terminate during period of payment of
> the Extraordinary Quarters Allowance. Living Quarters Allowance may
> continue to be paid during period of payment of the extraordinary
> quarters allowance.**
>
> **138.6 This allowance should be claimed on the SF-1190. The Section
> 960 Extraordinary Quarters Allowance (EQA) Worksheet may be used to
> calculate the allowance and to support the claim on the SF-1190.**

**150 [ALLOWANCE FOR DELEGATES AND ALTERNATE DELEGATES OF THE UNITED
STATES TO SESSIONS OF THE GENERAL ASSEMBLY OF THE UNITED NATIONS WHO ARE
NOT PERMANENT MEMBERS OF THE UNITED STATES MISSION TO THE UNITED
NATIONS]{.underline}**

> **151 [Description]{.underline}**

**151.1 [Definition]{.underline}**

> **A \"[delegate]{.underline}\" or \"[alternate delegate]{.underline}\"
> for purposes of these regulations is defined as a person appointed by
> the President to serve in that capacity at any session of the General
> Assembly of the United Nations and confirmed by the Senate pursuant to
> the United Nations Participation Act of 1945 (22 U.S.C. 87) as amended
> by Section 15 of the Department of State Appropriation Authorization
> Act of 1973 (P.L. 93-126).**

**151.2 [Scope]{.underline}**

> **This allowance is that referred to in Section 9(2) of the United
> Nations Participation Act of 1945 as amended. It is established for
> delegates who are not permanent members of the staff of the United
> States Mission to the United Nations and is intended to compensate
> each such delegate or alternate delegate for necessary housing and
> subsistence expenses incurred by him or her for attending any such
> session.**

**151.3 [Eligibility]{.underline}**

> **Only a delegate or alternate delegate who is not already serving as
> a permanent member of the Staff of the United States Mission to the
> United Nations shall be eligible to receive the allowance hereinbefore
> referred to.**
>
> **152 [Standard for Housing and for Subsistence Expenses
> Allowance]{.underline}**

**152.1 [Housing]{.underline}**

> **The Government of the United States shall provide appropriate
> representational housing for delegates and alternate delegates
> hereinbefore defined, for their use during sessions of the General
> Assembly of the United Nations and shall pay the costs of this housing
> from the International Conferences and Contingencies Appropriation of
> the Department of State.**

**152.2 [Subsistence Expenses Allowance]{.underline}**

> **A per diem allowance for subsistence expenses shall be paid to each
> delegate and alternate delegate during the term of his or her service
> on the United States delegation to any session of the General Assembly
> of the United Nations.**
>
> **The per diem rate shall be established, based upon a review of the
> current and average costs for meals, laundry and other incidentals
> normally included in subsistence payments, by the Office of
> International Conferences of the Department of State in consultation
> with the Office of Allowances of the Department of State. These
> payments shall be made from the International Conferences and
> Contingencies Appropriation of the Department of State. The per diem
> payments shall be made to the delegates and alternate delegates upon
> the submission of an expense voucher directed to the Department of
> State at the conclusion of the session of the General Assembly of the
> United Nations. Advance payments for subsistence expenses may be made
> to the delegates or alternate delegates based on the per diem rate
> established in accordance with these regulations prior to the opening
> of any session of the General Assembly of the United Nations.**

**[COST-OF-LIVING ALLOWANCES (Last Updated 10/6/1991)]{.underline}**

**210 [GENERAL]{.underline}**

> **211 [Definition]{.underline}**
>
> **The term \"cost of living allowance\" means an allowance granted
> under the authority of title 5 U.S.C. 5924. Cost of living allowances
> include the post allowance (Section 220), the foreign transfer
> allowance (Section 240), the home service transfer allowance (Section
> 250), the separate maintenance allowance (Section 260), the education
> allowance (Section 270) and educational travel (Section 280).(Eff.
> 10/6/91 TL:SR 473)**
>
> **212 [Scope]{.underline}**
>
> **Cost-of-living allowances are intended to reimburse an employee for
> certain excess costs, exclusive of any quarters costs, which result
> from being officially stationed in a foreign area. (Eff. 4/2/61 TL:SR
> 104)**

**220 [POST ALLOWANCE (Last updated 7/22/2007)]{.underline}**

> **221 [Definition]{.underline}**
>
> **\"[Post allowance]{.underline}\" means a cost-of-living allowance
> granted to an employee officially stationed at a post in a foreign
> area where the cost of living, exclusive of quarters costs, is
> substantially higher than in Washington, D.C.**
>
> **222 [Scope]{.underline}**
>
> **The post allowance is a balancing factor designed to permit
> employees to spend the same portion of their basic compensation for
> current living as they would in Washington, D.C., without incurring a
> reduction in their standard of living because of higher costs of goods
> and services at the post. The post allowance payment tables (Section
> 229) represent a percentage increase over Washington cost-of-living,
> applied to \"spendable income\", i.e., that portion of basic
> compensation available for disbursement after deduction for taxes,
> gifts and contributions, savings (including insurance and retirement)
> and U.S. shelter and household utility expenses. In addition to local
> prices, the comparative cost of living considers the normal expenses
> of the average Government employee at the post (including imports and
> commissary purchases paid for in United States dollars) and additional
> costs resulting from local climatic and health conditions and customs,
> as related to costs for the same or similar items and conditions
> affecting Government employees in the Washington, D.C. area. Education
> and other costs peculiar to one segment of personnel at a post are not
> considered. The amount paid is a flat rate varying only by basic
> salary, size of family, and post, regardless of individual expenses.**
>
> **223 [Commencement]{.underline}**
>
> **223.1 [Newly Appointed or Transferred Employee]{.underline}**
>
> **The post allowance grant to a newly appointed or transferred
> employee shall commence as of the following applicable date:**
>
> **a. the date the employee arrives at a new post (also see Section
> 053), except that no post allowance authorized under this section
> shall be paid during any period when an employee or family member is
> receiving payment of a temporary quarters subsistence allowance
> authorized under Section 120 of these regulations;**
>
> **b. the date the family arrives at the new post when the employee\'s
> arrival is delayed because of his/her being ordered to report at
> another place for consultation or detail and the family arrives at the
> new post before employee;**
>
> **c. the date of the employee\'s entrance on duty, if the employee is
> recruited at the post;**
>
> **d. the effective date of transfer when the employee is already at
> the post to which transferred (the effective date of transfer being
> considered the date of first arrival at the new post).**
>
> **223.2 [Upon Return to Post]{.underline}**
>
> **The post allowance grant to an employee whose allowance was
> discontinued during a period of absence shall begin as of the date of
> return to the post, or as of the date of return of the family if they
> precede him/her to the post after such period of absence.**
>
> **224 [Termination]{.underline}**
>
> **224.1 [Transfer]{.underline}**
>
> **The post allowance grant to an employee who is transferred shall
> terminate as of:**
>
> **a. the date the employee or family member occupies temporary
> quarters prior to departure and for which the temporary quarters
> subsistence allowance under Section 120 of these regulations is
> payable;**
>
> **b. the date the employee commences official travel under transfer,
> or combined leave and transfer order;**
>
> **c. the effective date of transfer when no travel by the employee
> under the transfer order is involved.**
>
> **224.2 [Leave Orders (for other than leave orders, see Section
> 225)]{.underline}**
>
> **The post allowance grant to an employee who has been issued official
> travel orders for leave, unrelated to transfer, shall terminate as
> of:**
>
> **a. the date he/she commences travel under such orders which
> authorize payment of travel per diem allowance, including home leave
> travel with return to post authorized;**
>
> **As an exception, the post allowance grant shall be revised to the
> appropriate lower family size rate while an employee with family is
> absent from the post under official orders for leave unrelated to
> transfer, in instances where the head of agency determines that the
> employee is required to continue the usual expenses of his/her
> residence at the post to maintain one or more members of family who
> remain at the post.**
>
> **b. the 31st calendar day of absence from the post under travel
> orders which do not authorize payment of travel per diem allowance.**
>
> **224.3 [Separation]{.underline}**
>
> **The post allowance grant to an employee who is separated (Section
> 040r) shall terminate as of the date of his/her departure from the
> post or the last day of employment, whichever is earlier.**

**The Office of Personnel Management advises that upon separation from
Federal service, a post allowance in a foreign area under 5 U.S.C.
5924(1) and these Standardized Regulations (DSSR) is included in an
employee\'s lump-sum payment for annual leave if the employee's official
duty station is in the foreign area when he or she becomes eligible for
a lump-sum payment under 5 U.S.C. 5551, 5 CFR 550.1203, and 5 CFR
550.1205(b)(9). The receipt of a temporary subsistence allowance under 5
U.S.C. 5923 prior to departure from the post and the projection of the
lump-sum payment period does not prohibit the inclusion of a post
allowance in the employee\'s lump-sum payment for annual leave. (eff.
7/22/07 TL:SR 679)**

> **225 [Continuance During Absence from Post]{.underline}**
>
> **225.1 [Employee Without Family]{.underline}**
>
> **The post allowance grant to an employee without family continues:**
>
> **a. while he/she remains in the country of assignment (Section 040g);
> and**
>
> **b. while he/she is outside the country of assignment for short
> periods of absences (up to 30 consecutive calendar days) unless the
> officer designated to authorize allowances determines that the grant
> should not continue. On the 31st day of absence, the grant is to be
> terminated. (For travel under leave orders, see Section 224.2.)**
>
> **225.2 [Employee With Family]{.underline} (eff. 5/1/05 TL:SR 650)**
>
> **The post allowance grant to an employee with family continues at the
> appropriate family size rate:**
>
> **a. while the employee and all members of the family are outside the
> country of assignment for short periods of absences (up to 30
> consecutive calendar days) unless the officer designated to authorize
> allowances determines that the grant should not continue. On the 31st
> day of absence the grant is to be terminated. (For travel under leave
> orders see Section 224.2.);**
>
> **b. while the employee is temporarily absent from the country of
> assignment under official duty orders and all members of the family
> remain in the country of assignment. On the 31^st^ day of absence the
> family size will be reduced by one member; and (eff. 5/1/05 TL:SR
> 650)**
>
> **c. for a period not in excess of 30 days while any or all members of
> the family are temporarily absent from the post and the employee
> remains in the country, except as otherwise provided in Sections 227.1
> and 227.2. On the 31st day any grant shall be reduced appropriately.**
>
> **226 [Determination of Rate]{.underline}**
>
> **Except as otherwise prescribed in Sections 223.1, 224.1 and 226.1, a
> post allowance shall be granted to an employee at a rate to be
> determined by the classification (Section 061 and Section 920) of
> his/her post (Section 040h), as prescribed Section 920; his/her salary
> (Section 040l); family size (Section 040m); and the applicable annual
> rate prescribed in Section 229. (eff. 5/1/05 TL:SR 650)**
>
> **226.1 [Special Rule - Married Couple Employees at the Same
> Post]{.underline}**
>
> **When married couple employees without family members are both
> eligible for the post allowance, each may be granted the post
> allowance in Section 229.1 for one person.**
>
> **When married couple employees with family members are both eligible
> for the post allowance, one employee spouse, at his/her option, may
> receive the post allowance for family members (Section 040m). The
> other employee may be granted the post allowance for one person
> only.**
>
> **227 [Revision of Grant]{.underline}**
>
> **227.1 [Change in Applicable Rate]{.underline}**
>
> **The post allowance grant shall be appropriately revised effective
> the date of change in any of the following:**
>
> **a. classification of the post (Section 920); (eff. 5/1/05 TL:SR
> 650)**
>
> **b. payment tables (Section 229);**
>
> **c. employee\'s salary; or**
>
> **d. employee\'s family size (for example: reducing family size when a
> family member capable of self-support reaches age 21 or adding to
> family size for a birth or adoption). (eff. 5/1/05 TL:SR 650)**
>
> **227.2 [Change Pursuant to an Away from Post Education Allowance and
> Educational Travel]{.underline}**

**When a child on whose behalf an employee is currently receiving either
an away from post education allowance or educational travel leaves the
post for a period in excess of 30 days, the employee\'s post allowance
shall be revised to the next lower family size rate. When the child
returns to the post for a period in excess of 14 days, the allowance may
again be revised to restore the reduced amount. Revisions shall be made
effective as of the date of departure or arrival of the child if such
date falls on the first day of a pay period. Otherwise, the revision
shall be made effective as of the first day of the pay period next
following the applicable date.**

> **228 [Post Allowance Levels]{.underline}**
>
> **228.1 The post allowance level is based on the foreign cost of
> living as compared with that of the Washington, D.C. area. The post
> allowance levels for all locations are listed under the \"Cost of
> Living\" heading of the electronic Section 920 on the Department of
> State\'s external (http://aoprals.state.gov/Web920/location.asp) and
> internal web sites. (eff. 7/22/07 TL:SR 679)**
>
> **The six tables in Section 229 list annual amounts of post allowance
> payments for employees with different base salaries and the number of
> persons eligible for the post allowance. The word person means the
> employee or family members eligible for post allowance payments under
> these regulations.**
>
> **228.2 The post allowance level is based on a cost of living index
> number which shows living costs in the foreign location relative to
> living costs in Washington, D.C. as 100. This living cost comparison
> is developed from the Retail Price Schedule report required by Section
> 070 and completed in accordance with Section 950 of these
> regulations.**
>
> **Post allowance payments are based on the cost of living index as
> applied to the employee\'s spendable income. Spendable income is
> defined as that portion of base salary available to the employee after
> typical deductions for Federal, State and local income taxes; U.S.
> shelter and household utility expenses; retirement funds;
> contributions and gifts to persons and organizations outside the
> family; life insurance programs and personal savings. The post
> allowance payment tables (Section 229) are based on national Consumer
> Expenditure Surveys as conducted periodically by the Bureau of Labor
> Statistics of the U.S. Department of Labor.**
>
> **The following table shows how the cost of living index number is
> used to derive specific post allowance levels.**
>
> **Cost of Living Index Post Allowance Class**
>
> **for Foreign Location (percent applied to**
>
> **(Washington = 100) spendable income to**
>
> **[Determine allowance)]{.underline}**
>
> **103 - 107 5%**
>
> **108 - 112 10**
>
> **113 - 117 15**
>
> **118 - 122 20**
>
> **123 - 127 25**
>
> **128 - 132 30**
>
> **133 - 137 35**
>
> **138 - 145 42**
>
> **146 - 155 50**
>
> **156 - 165 60**
>
> **166 - 175 70**
>
> **176 - 185 80**
>
> **186 - 195 90**
>
> **196 - 205 100**
>
> **206 - 215 110**
>
> **216 - 225 120**
>
> **226 - 235 130**
>
> **236 - 245 140**
>
> **246 - 255 150**
>
> **256 - 265 160**

**The above post allowance classes represent the mid-points of the cost
of living index ranges. The index ranges were selected so as to provide
increases of approximately five percent from the mid-point of one index
range to the next. (e.g. an increase from 105 to 110 and from 210 to 220
are 5 and 10 index points, respectively, but both are approximately 5%
increases.)**

> **The post allowance classes are in Section 920 and the payment tables
> are in Section 229 of these regulations. Although the present tables
> are designed to show allowance levels up to 100% above those of
> Washington, D.C. the tables may be revised as necessary to reflect any
> current post allowance level indicated by new cost of living survey
> indexes.**
>
> **229 [Payment]{.underline}**

**Post allowances shall be computed and paid at annual rates, divided by
the number of days in the calendar year to obtain a daily rate (counting
1/2 cent and over as a whole cent); multiplying the daily rate by 14 to
obtain a biweekly rate; and multiplying the daily rate by the number of
days involved to obtain the rate for any other period. The rate for any
split pay period at the end of a calendar year shall be computed at the
daily rate applicable on the first day of that pay period.**

> **(Post allowance payment tables for six family sizes are included in
> Section 229.1.)**

**[229.1 Post Allowance Payment Tables (Last Updated
10/8/2000)]{.underline}**

  --------------------- -- ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------
  POST ALLOWANCE                                                                                                                                                                                                                                                                              229.1
  PAYMENT TABLES (SIX                                                                                                                                                                                                                                                                         
  TABLES)                                                                                                                                                                                                                                                                                     

                                                                                                                                                                                                                                                                                              TABLE 1: ONE PERSON

  POST CLASSIFICATION -                                                                                                                                                                                                                                                                       
  ANNUAL RATES IN U.S.                                                                                                                                                                                                                                                                        
  DOLLARS                                                                                                                                                                                                                                                                                     

  [ANNUAL                  [5%]{.underline}   [10%]{.underline}   [15%]{.underline}   [20%]{.underline}   [25%]{.underline}   [30%]{.underline}   [35%]{.underline}   [42%]{.underline}   [50%]{.underline}   [60%]{.underline}   [70%]{.underline}   [80%]{.underline}   [90%]{.underline}   [100%]{.underline}
  SALARY]{.underline}                                                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                                                                              

  139,000 and over         1895               3790                5685                7580                9475                11370               13265               15918               18950               22740               26530               30320               34110               37900

  132,000 - 138,999        1850               3700                5550                7400                9250                11100               12950               15540               18500               22200               25900               29600               33300               37000

  125,000 - 131,999        1815               3630                5445                7260                9075                10890               12705               15246               18150               21780               25410               29040               32670               36300

  118,000 - 124,999        1775               3550                5325                7100                8875                10650               12425               14910               17750               21300               24850               28400               31950               35500

  112,000 - 117,999        1730               3460                5190                6920                8650                10380               12110               14532               17300               20760               24220               27680               31140               34600

  106,000 - 111,999        1690               3380                5070                6760                8450                10140               11830               14196               16900               20280               23660               27040               30420               33800

  100,000 - 105,999        1645               3290                4935                6580                8225                9870                11515               13818               16450               19740               23030               26320               29610               32900

  95,000 - 99,999          1600               3200                4800                6400                8000                9600                11200               13440               16000               19200               22400               25600               28800               32000

  90,000 - 94,999          1555               3110                4665                6220                7775                9330                10885               13062               15550               18660               21770               24880               27990               31100

  85,000 - 89,999          1505               3010                4515                6020                7525                9030                10535               12642               15050               18060               21070               24080               27090               30100

  80,000 - 84,999          1460               2920                4380                5840                7300                8760                10220               12264               14600               17520               20440               23360               26280               29200

  75,000 - 79,999          1405               2810                4215                5620                7025                8430                9835                11802               14050               16860               19670               22480               25290               28100

  71,000 - 74,999          1360               2720                4080                5440                6800                8160                9520                11424               13600               16320               19040               21760               24480               27200

  67,000 - 70,999          1315               2630                3945                5260                6575                7890                9205                11046               13150               15780               18410               21040               23670               26300

  63,000 - 66,999          1265               2530                3795                5060                6325                7590                8855                10626               12650               15180               17710               20240               22770               25300

  59,000 - 62,999          1220               2440                3660                4880                6100                7320                8540                10248               12200               14640               17080               19520               21960               24400

  55,000 - 58,999          1170               2340                3510                4680                5850                7020                8190                9828                11700               14040               16380               18720               21060               23400

  51,000 - 54,999          1115               2230                3345                4460                5575                6690                7805                9366                11150               13380               15610               17840               20070               22300

  48,000 - 50,999          1070               2140                3210                4280                5350                6420                7490                8988                10700               12840               14980               17120               19260               21400

  45,000 - 47,999          1030               2060                3090                4120                5150                6180                7210                8652                10300               12360               14420               16480               18540               20600

  42,000 - 44,999          990                1980                2970                3960                4950                5940                6930                8316                9900                11880               13860               15840               17820               19800

  39,000 - 41,999          945                1890                2835                3780                4725                5670                6615                7938                9450                11340               13230               15120               17010               18900

  36,000 - 38,999          900                1800                2700                3600                4500                5400                6300                7560                9000                10800               12600               14400               16200               18000

  33,000 - 35,999          855                1710                2565                3420                4275                5130                5985                7182                8550                10260               11970               13680               15390               17100

  30,000 - 32,999          810                1620                2430                3240                4050                4860                5670                6804                8100                9720                11340               12960               14580               16200

  28,000 - 29,999          775                1550                2325                3100                3875                4650                5425                6510                7750                9300                10850               12400               13950               15500

  26,000 - 27,999          740                1480                2220                2960                3700                4440                5180                6216                7400                8880                10360               11840               13320               14800

  24,000 - 25,999          710                1420                2130                2840                3550                4260                4970                5964                7100                8520                9940                11360               12780               14200

  22,000 - 23,999          680                1360                2040                2720                3400                4080                4760                5712                6800                8160                9520                10880               12240               13600

  20,000 - 21,999          645                1290                1935                2580                3225                3870                4515                5418                6450                7740                9030                10320               11610               12900

  18,000 - 19,999          615                1230                1845                2460                3075                3690                4305                5166                6150                7380                8610                9840                11070               12300

  16,000 - 17,999          580                1160                1740                2320                2900                3480                4060                4872                5800                6960                8120                9280                10440               11600

  14,000 - 15,999          545                1090                1635                2180                2725                3270                3815                4578                5450                6540                7630                8720                9810                10900

  under 14,000             510                1020                1530                2040                2550                3060                3570                4284                5100                6120                7140                8160                9180                10200
  --------------------- -- ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------

  --------------------- ------ ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------
  POST ALLOWANCE                                                                                                                                                                                                                                                                                  229.1
  PAYMENT TABLES (SIX                                                                                                                                                                                                                                                                             
  TABLES)                                                                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                                                                                  TABLE 2: TWO PERSONS

  POST CLASSIFICATION -                                                                                                                                                                                                                                                                           
  ANNUAL RATES IN U.S.                                                                                                                                                                                                                                                                            
  DOLLARS                                                                                                                                                                                                                                                                                         

  [ANNUAL                      [5%]{.underline}   [10%]{.underline}   [15%]{.underline}   [20%]{.underline}   [25%]{.underline}   [30%]{.underline}   [35%]{.underline}   [42%]{.underline}   [50%]{.underline}   [60%]{.underline}   [70%]{.underline}   [80%]{.underline}   [90%]{.underline}   [100%]{.underline}
  SALARY]{.underline}                                                                                                                                                                                                                                                                             

                                                                                                                                                                                                                                                                                                  

  139,000 and over             2130               4260                6390                8520                10650               12780               14910               17892               21300               25560               29820               34080               38340               42600

  132,000 - 138,999            2080               4160                6240                8320                10400               12480               14560               17472               20800               24960               29120               33280               37440               41600

  125,000 - 131,999            2040               4080                6120                8160                10200               12240               14280               17136               20400               24480               28560               32640               36720               40800

  118,000 - 124,999            1995               3990                5985                7980                9975                11970               13965               16758               19950               23940               27930               31920               35910               39900

  112,000 - 117,999            1950               3900                5850                7800                9750                11700               13650               16380               19500               23400               27300               31200               35100               39000

  106,000 - 111,999            1900               3800                5700                7600                9500                11400               13300               15960               19000               22800               26600               30400               34200               38000

  100,000 - 105,999            1850               3700                5550                7400                9250                11100               12950               15540               18500               22200               25900               29600               33300               37000

  95,000 - 99,999              1795               3590                5385                7180                8975                10770               12565               15078               17950               21540               25130               28720               32310               35900

  90,000 - 94,999              1750               3500                5250                7000                8750                10500               12250               14700               17500               21000               24500               28000               31500               35000

  85,000 - 89,999              1695               3390                5085                6780                8475                10170               11865               14238               16950               20340               23730               27120               30510               33900

  80,000 - 84,999              1640               3280                4920                6560                8200                9840                11480               13776               16400               19680               22960               26240               29520               32800

  75,000 - 79,999              1580               3160                4740                6320                7900                9480                11060               13272               15800               18960               22120               25280               28440               31600

  71,000 - 74,999              1525               3050                4575                6100                7625                9150                10675               12810               15250               18300               21350               24400               27450               30500

  67,000 - 70,999              1475               2950                4425                5900                7375                8850                10325               12390               14750               17700               20650               23600               26550               29500

  63,000 - 66,999              1425               2850                4275                5700                7125                8550                9975                11970               14250               17100               19950               22800               25650               28500

  59,000 - 62,999              1370               2740                4110                5480                6850                8220                9590                11508               13700               16440               19180               21920               24660               27400

  55,000 - 58,999              1315               2630                3945                5260                6575                7890                9205                11046               13150               15780               18410               21040               23670               26300

  51,000 - 54,999              1255               2510                3765                5020                6275                7530                8785                10542               12550               15060               17570               20080               22590               25100

  48,000 - 50,999              1205               2410                3615                4820                6025                7230                8435                10122               12050               14460               16870               19280               21690               24100

  45,000 - 47,999              1160               2320                3480                4640                5800                6960                8120                9744                11600               13920               16240               18560               20880               23200

  42,000 - 44,999              1110               2220                3330                4440                5550                6660                7770                9324                11100               13320               15540               17760               19980               22200

  39,000 - 41,999              1065               2130                3195                4260                5325                6390                7455                8946                10650               12780               14910               17040               19170               21300

  36,000 - 38,999              1015               2030                3045                4060                5075                6090                7105                8526                10150               12180               14210               16240               18270               20300

  33,000 - 35,999              965                1930                2895                3860                4825                5790                6755                8106                9650                11580               13510               15440               17370               19300

  30,000 - 32,999              915                1830                2745                3660                4575                5490                6405                7686                9150                10980               12810               14640               16470               18300

  28,000 - 29,999              870                1740                2610                3480                4350                5220                6090                7308                8700                10440               12180               13920               15660               17400

  26,000 - 27,999              835                1670                2505                3340                4175                5010                5845                7014                8350                10020               11690               13360               15030               16700

  24,000 - 25,999              800                1600                2400                3200                4000                4800                5600                6720                8000                9600                11200               12800               14400               16000

  22,000 - 23,999              765                1530                2295                3060                3825                4590                5355                6426                7650                9180                10710               12240               13770               15300

  20,000 - 21,999              725                1450                2175                2900                3625                4350                5075                6090                7250                8700                10150               11600               13050               14500

  18,000 - 19,999              690                1380                2070                2760                3450                4140                4830                5796                6900                8280                9660                11040               12420               13800

  16,000 - 17,999              650                1300                1950                2600                3250                3900                4550                5460                6500                7800                9100                10400               11700               13000

  14,000 - 15,999              615                1230                1845                2460                3075                3690                4305                5166                6150                7380                8610                9840                11070               12300

  under 14,000                 575                1150                1725                2300                2875                3450                4025                4830                5750                6900                8050                9200                10350               11500

  STANDARDIZED                                                                                                                                                                                                                                                                                    
  REGULATIONS                                                                                                                                                                                                                                                                                     

  (Government                                                                                                                                                                                                                                                                                     
  Civilians, Foreign                                                                                                                                                                                                                                                                              
  Areas)                                                                                                                                                                                                                                                                                          

  Effective: 10-08-00                                                                                                                                                                                                                                                         TL:SR-591A          
  --------------------- ------ ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------

  --------------------- ------ ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------
  POST ALLOWANCE                                                                                                                                                                                                                                                                                  229.1
  PAYMENT TABLES (SIX                                                                                                                                                                                                                                                                             
  TABLES)                                                                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                                                                                  TABLE 3: THREE
                                                                                                                                                                                                                                                                                                  PERSONS

  POST CLASSIFICATION -                                                                                                                                                                                                                                                                           
  ANNUAL RATES IN U.S.                                                                                                                                                                                                                                                                            
  DOLLARS                                                                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                                                                                  

  [ANNUAL                      [5%]{.underline}   [10%]{.underline}   [15%]{.underline}   [20%]{.underline}   [25%]{.underline}   [30%]{.underline}   [35%]{.underline}   [42%]{.underline}   [50%]{.underline}   [60%]{.underline}   [70%]{.underline}   [80%]{.underline}   [90%]{.underline}   [100%]{.underline}
  SALARY]{.underline}                                                                                                                                                                                                                                                                             

                                                                                                                                                                                                                                                                                                  

  139,000 and over             2365               4730                7095                9460                11825               14190               16555               19866               23650               28380               33110               37840               42570               47300

  132,000 - 138,999            2310               4620                6930                9240                11550               13860               16170               19404               23100               27720               32340               36960               41580               46200

  125,000 - 131,999            2270               4540                6810                9080                11350               13620               15890               19068               22700               27240               31780               36320               40860               45400

  118,000 - 124,999            2215               4430                6645                8860                11075               13290               15505               18606               22150               26580               31010               35440               39870               44300

  112,000 - 117,999            2165               4330                6495                8660                10825               12990               15155               18186               21650               25980               30310               34640               38970               43300

  106,000 - 111,999            2110               4220                6330                8440                10550               12660               14770               17724               21100               25320               29540               33760               37980               42200

  100,000 - 105,999            2055               4110                6165                8220                10275               12330               14385               17262               20550               24660               28770               32880               36990               41100

  95,000 - 99,999              1995               3990                5985                7980                9975                11970               13965               16758               19950               23940               27930               31920               35910               39900

  90,000 - 94,999              1940               3880                5820                7760                9700                11640               13580               16296               19400               23280               27160               31040               34920               38800

  85,000 - 89,999              1885               3770                5655                7540                9425                11310               13195               15834               18850               22620               26390               30160               33930               37700

  80,000 - 84,999              1820               3640                5460                7280                9100                10920               12740               15288               18200               21840               25480               29120               32760               36400

  75,000 - 79,999              1760               3520                5280                7040                8800                10560               12320               14784               17600               21120               24640               28160               31680               35200

  71,000 - 74,999              1695               3390                5085                6780                8475                10170               11865               14238               16950               20340               23730               27120               30510               33900

  67,000 - 70,999              1640               3280                4920                6560                8200                9840                11480               13776               16400               19680               22960               26240               29520               32800

  63,000 - 66,999              1585               3170                4755                6340                7925                9510                11095               13314               15850               19020               22190               25360               28530               31700

  59,000 - 62,999              1520               3040                4560                6080                7600                9120                10640               12768               15200               18240               21280               24320               27360               30400

  55,000 - 58,999              1460               2920                4380                5840                7300                8760                10220               12264               14600               17520               20440               23360               26280               29200

  51,000 - 54,999              1395               2790                4185                5580                6975                8370                9765                11718               13950               16740               19530               22320               25110               27900

  48,000 - 50,999              1340               2680                4020                5360                6700                8040                9380                11256               13400               16080               18760               21440               24120               26800

  45,000 - 47,999              1285               2570                3855                5140                6425                7710                8995                10794               12850               15420               17990               20560               23130               25700

  42,000 - 44,999              1235               2470                3705                4940                6175                7410                8645                10374               12350               14820               17290               19760               22230               24700

  39,000 - 41,999              1180               2360                3540                4720                5900                7080                8260                9912                11800               14160               16520               18880               21240               23600

  36,000 - 38,999              1125               2250                3375                4500                5625                6750                7875                9450                11250               13500               15750               18000               20250               22500

  33,000 - 35,999              1070               2140                3210                4280                5350                6420                7490                8988                10700               12840               14980               17120               19260               21400

  30,000 - 32,999              1015               2030                3045                4060                5075                6090                7105                8526                10150               12180               14210               16240               18270               20300

  28,000 - 29,999              965                1930                2895                3860                4825                5790                6755                8106                9650                11580               13510               15440               17370               19300

  26,000 - 27,999              930                1860                2790                3720                4650                5580                6510                7812                9300                11160               13020               14880               16740               18600

  24,000 - 25,999              890                1780                2670                3560                4450                5340                6230                7476                8900                10680               12460               14240               16020               17800

  22,000 - 23,999              850                1700                2550                3400                4250                5100                5950                7140                8500                10200               11900               13600               15300               17000

  20,000 - 21,999              810                1620                2430                3240                4050                4860                5670                6804                8100                9720                11340               12960               14580               16200

  18,000 - 19,999              765                1530                2295                3060                3825                4590                5355                6426                7650                9180                10710               12240               13770               15300

  16,000 - 17,999              725                1450                2175                2900                3625                4350                5075                6090                7250                8700                10150               11600               13050               14500

  14,000 - 15,999              685                1370                2055                2740                3425                4110                4795                5754                6850                8220                9590                10960               12330               13700

  under 14,000                 640                1280                1920                2560                3200                3840                4480                5376                6400                7680                8960                10240               11520               12800
  --------------------- ------ ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------

  --------------------- ----- ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------
  POST ALLOWANCE                                                                                                                                                                                                                                                                                 229.1
  PAYMENT TABLES (SIX                                                                                                                                                                                                                                                                            
  TABLES)                                                                                                                                                                                                                                                                                        

                                                                                                                                                                                                                                                                                                 TABLE 4: FOUR
                                                                                                                                                                                                                                                                                                 PERSONS

  POST CLASSIFICATION -                                                                                                                                                                                                                                                                          
  ANNUAL RATES IN U.S.                                                                                                                                                                                                                                                                           
  DOLLARS                                                                                                                                                                                                                                                                                        

                                                                                                                                                                                                                                                                                                 

  [ANNUAL                     [5%]{.underline}   [10%]{.underline}   [15%]{.underline}   [20%]{.underline}   [25%]{.underline}   [30%]{.underline}   [35%]{.underline}   [42%]{.underline}   [50%]{.underline}   [60%]{.underline}   [70%]{.underline}   [80%]{.underline}   [90%]{.underline}   [100%]{.underline}
  SALARY]{.underline}                                                                                                                                                                                                                                                                            

                                                                                                                                                                                                                                                                                                 

  139,000 and over            2485               4970                7455                9940                12425               14910               17395               20874               24850               29820               34790               39760               44730               49700

  132,000 - 138,999           2425               4850                7275                9700                12125               14550               16975               20370               24250               29100               33950               38800               43650               48500

  125,000 - 131,999           2380               4760                7140                9520                11900               14280               16660               19992               23800               28560               33320               38080               42840               47600

  118,000 - 124,999           2330               4660                6990                9320                11650               13980               16310               19572               23300               27960               32620               37280               41940               46600

  112,000 - 117,999           2275               4550                6825                9100                11375               13650               15925               19110               22750               27300               31850               36400               40950               45500

  106,000 - 111,999           2215               4430                6645                8860                11075               13290               15505               18606               22150               26580               31010               35440               39870               44300

  100,000 - 105,999           2155               4310                6465                8620                10775               12930               15085               18102               21550               25860               30170               34480               38790               43100

  95,000 - 99,999             2095               4190                6285                8380                10475               12570               14665               17598               20950               25140               29330               33520               37710               41900

  90,000 - 94,999             2040               4080                6120                8160                10200               12240               14280               17136               20400               24480               28560               32640               36720               40800

  85,000 - 89,999             1980               3960                5940                7920                9900                11880               13860               16632               19800               23760               27720               31680               35640               39600

  80,000 - 84,999             1915               3830                5745                7660                9575                11490               13405               16086               19150               22980               26810               30640               34470               38300

  75,000 - 79,999             1845               3690                5535                7380                9225                11070               12915               15498               18450               22140               25830               29520               33210               36900

  71,000 - 74,999             1780               3560                5340                7120                8900                10680               12460               14952               17800               21360               24920               28480               32040               35600

  67,000 - 70,999             1725               3450                5175                6900                8625                10350               12075               14490               17250               20700               24150               27600               31050               34500

  63,000 - 66,999             1660               3320                4980                6640                8300                9960                11620               13944               16600               19920               23240               26560               29880               33200

  59,000 - 62,999             1600               3200                4800                6400                8000                9600                11200               13440               16000               19200               22400               25600               28800               32000

  55,000 - 58,999             1535               3070                4605                6140                7675                9210                10745               12894               15350               18420               21490               24560               27630               30700

  51,000 - 54,999             1465               2930                4395                5860                7325                8790                10255               12306               14650               17580               20510               23440               26370               29300

  48,000 - 50,999             1405               2810                4215                5620                7025                8430                9835                11802               14050               16860               19670               22480               25290               28100

  45,000 - 47,999             1350               2700                4050                5400                6750                8100                9450                11340               13500               16200               18900               21600               24300               27000

  42,000 - 44,999             1295               2590                3885                5180                6475                7770                9065                10878               12950               15540               18130               20720               23310               25900

  39,000 - 41,999             1240               2480                3720                4960                6200                7440                8680                10416               12400               14880               17360               19840               22320               24800

  36,000 - 38,999             1185               2370                3555                4740                5925                7110                8295                9954                11850               14220               16590               18960               21330               23700

  33,000 - 35,999             1125               2250                3375                4500                5625                6750                7875                9450                11250               13500               15750               18000               20250               22500

  30,000 - 32,999             1065               2130                3195                4260                5325                6390                7455                8946                10650               12780               14910               17040               19170               21300

  28,000 - 29,999             1015               2030                3045                4060                5075                6090                7105                8526                10150               12180               14210               16240               18270               20300

  26,000 - 27,999             975                1950                2925                3900                4875                5850                6825                8190                9750                11700               13650               15600               17550               19500

  24,000 - 25,999             935                1870                2805                3740                4675                5610                6545                7854                9350                11220               13090               14960               16830               18700

  22,000 - 23,999             890                1780                2670                3560                4450                5340                6230                7476                8900                10680               12460               14240               16020               17800

  20,000 - 21,999             850                1700                2550                3400                4250                5100                5950                7140                8500                10200               11900               13600               15300               17000

  18,000 - 19,999             805                1610                2415                3220                4025                4830                5635                6762                8050                9660                11270               12880               14490               16100

  16,000 - 17,999             760                1520                2280                3040                3800                4560                5320                6384                7600                9120                10640               12160               13680               15200

  14,000 - 15,999             715                1430                2145                2860                3575                4290                5005                6006                7150                8580                10010               11440               12870               14300

  under 14,000                675                1350                2025                2700                3375                4050                4725                5670                6750                8100                9450                10800               12150               13500
  --------------------- ----- ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------

  --------------------- -------- ------------------ -- -- ------------------- -- ------------------- -- -- ------------------- -- ------------------- -- ------------------- -- -- ------------------- -- ------------------- -- -- ------------------- --------- ------------------- ------------------- ------------------- ------------------- -------------------- -- --
  POST ALLOWANCE                                                                                                                                                                                                                                        229.1                                                                                                             
  PAYMENT TABLES (SIX                                                                                                                                                                                                                                                                                                                                                     
  TABLES)                                                                                                                                                                                                                                                                                                                                                                 

                                                                                                                                                                                                                                                        TABLE 5:                                                                                                          
                                                                                                                                                                                                                                                        FIVE                                                                                                              
                                                                                                                                                                                                                                                        PERSONS                                                                                                           

  POST CLASSIFICATION -                                                                                                                                                                                                                                                                                                                                                   
  ANNUAL RATES IN U.S.                                                                                                                                                                                                                                                                                                                                                    
  DOLLARS                                                                                                                                                                                                                                                                                                                                                                 

  [ANNUAL                        [5%]{.underline}         [10%]{.underline}      [15%]{.underline}         [20%]{.underline}      [25%]{.underline}      [30%]{.underline}         [35%]{.underline}      [42%]{.underline}         [50%]{.underline}             [60%]{.underline}   [70%]{.underline}   [80%]{.underline}   [90%]{.underline}   [100%]{.underline}      
  SALARY]{.underline}                                                                                                                                                                                                                                                                                                                                                     

                                                                                                                                                                                                                                                                                                                                                                          

  139,000 and over               2720                     5440                   8160                      10880                  13600                  16320                     19040                  22848                     27200                         32640               38080               43520               48960               54400                   

  132,000 - 138,999              2660                     5320                   7980                      10640                  13300                  15960                     18620                  22344                     26600                         31920               37240               42560               47880               53200                   

  125,000 - 131,999              2610                     5220                   7830                      10440                  13050                  15660                     18270                  21924                     26100                         31320               36540               41760               46980               52200                   

  118,000 - 124,999              2550                     5100                   7650                      10200                  12750                  15300                     17850                  21420                     25500                         30600               35700               40800               45900               51000                   

  112,000 - 117,999              2490                     4980                   7470                      9960                   12450                  14940                     17430                  20916                     24900                         29880               34860               39840               44820               49800                   

  106,000 - 111,999              2430                     4860                   7290                      9720                   12150                  14580                     17010                  20412                     24300                         29160               34020               38880               43740               48600                   

  100,000 - 105,999              2360                     4720                   7080                      9440                   11800                  14160                     16520                  19824                     23600                         28320               33040               37760               42480               47200                   

  95,000 - 99,999                2295                     4590                   6885                      9180                   11475                  13770                     16065                  19278                     22950                         27540               32130               36720               41310               45900                   

  90,000 - 94,999                2235                     4470                   6705                      8940                   11175                  13410                     15645                  18774                     22350                         26820               31290               35760               40230               44700                   

  85,000 - 89,999                2165                     4330                   6495                      8660                   10825                  12990                     15155                  18186                     21650                         25980               30310               34640               38970               43300                   

  80,000 - 84,999                2095                     4190                   6285                      8380                   10475                  12570                     14665                  17598                     20950                         25140               29330               33520               37710               41900                   

  75,000 - 79,999                2020                     4040                   6060                      8080                   10100                  12120                     14140                  16968                     20200                         24240               28280               32320               36360               40400                   

  71,000 - 74,999                1950                     3900                   5850                      7800                   9750                   11700                     13650                  16380                     19500                         23400               27300               31200               35100               39000                   

  67,000 - 70,999                1885                     3770                   5655                      7540                   9425                   11310                     13195                  15834                     18850                         22620               26390               30160               33930               37700                   

  63,000 - 66,999                1820                     3640                   5460                      7280                   9100                   10920                     12740                  15288                     18200                         21840               25480               29120               32760               36400                   

  59,000 - 62,999                1750                     3500                   5250                      7000                   8750                   10500                     12250                  14700                     17500                         21000               24500               28000               31500               35000                   

  55,000 - 58,999                1680                     3360                   5040                      6720                   8400                   10080                     11760                  14112                     16800                         20160               23520               26880               30240               33600                   

  51,000 - 54,999                1605                     3210                   4815                      6420                   8025                   9630                      11235                  13482                     16050                         19260               22470               25680               28890               32100                   

  48,000 - 50,999                1540                     3080                   4620                      6160                   7700                   9240                      10780                  12936                     15400                         18480               21560               24640               27720               30800                   

  45,000 - 47,999                1480                     2960                   4440                      5920                   7400                   8880                      10360                  12432                     14800                         17760               20720               23680               26640               29600                   

  42,000 - 44,999                1420                     2840                   4260                      5680                   7100                   8520                      9940                   11928                     14200                         17040               19880               22720               25560               28400                   

  39,000 - 41,999                1360                     2720                   4080                      5440                   6800                   8160                      9520                   11424                     13600                         16320               19040               21760               24480               27200                   

  36,000 - 38,999                1295                     2590                   3885                      5180                   6475                   7770                      9065                   10878                     12950                         15540               18130               20720               23310               25900                   

  33,000 - 35,999                1230                     2460                   3690                      4920                   6150                   7380                      8610                   10332                     12300                         14760               17220               19680               22140               24600                   

  30,000 - 32,999                1165                     2330                   3495                      4660                   5825                   6990                      8155                   9786                      11650                         13980               16310               18640               20970               23300                   

  28,000 - 29,999                1110                     2220                   3330                      4440                   5550                   6660                      7770                   9324                      11100                         13320               15540               17760               19980               22200                   

  26,000 - 27,999                1065                     2130                   3195                      4260                   5325                   6390                      7455                   8946                      10650                         12780               14910               17040               19170               21300                   

  24,000 - 25,999                1020                     2040                   3060                      4080                   5100                   6120                      7140                   8568                      10200                         12240               14280               16320               18360               20400                   

  22,000 - 23,999                975                      1950                   2925                      3900                   4875                   5850                      6825                   8190                      9750                          11700               13650               15600               17550               19500                   

  20,000 - 21,999                930                      1860                   2790                      3720                   4650                   5580                      6510                   7812                      9300                          11160               13020               14880               16740               18600                   

  18,000 - 19,999                880                      1760                   2640                      3520                   4400                   5280                      6160                   7392                      8800                          10560               12320               14080               15840               17600                   

  16,000 - 17,999                835                      1670                   2505                      3340                   4175                   5010                      5845                   7014                      8350                          10020               11690               13360               15030               16700                   

  14,000 - 15,999                785                      1570                   2355                      3140                   3925                   4710                      5495                   6594                      7850                          9420                10990               12560               14130               15700                   

  under 14,000                   735                      1470                   2205                      2940                   3675                   4410                      5145                   6174                      7350                          8820                10290               11760               13230               14700                   
  --------------------- -------- ------------------ -- -- ------------------- -- ------------------- -- -- ------------------- -- ------------------- -- ------------------- -- -- ------------------- -- ------------------- -- -- ------------------- --------- ------------------- ------------------- ------------------- ------------------- -------------------- -- --

  --------------------- ---------- ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------
  POST ALLOWANCE                                                                                                                                                                                                                                                                                      229.1
  PAYMENT TABLES (SIX                                                                                                                                                                                                                                                                                 
  TABLES)                                                                                                                                                                                                                                                                                             

                                                                                                                                                                                                                                                                                                      TABLE 6: SIX PERSONS

  POST CLASSIFICATION -                                                                                                                                                                                                                                                                               
  ANNUAL RATES IN U.S.                                                                                                                                                                                                                                                                                
  DOLLARS                                                                                                                                                                                                                                                                                             

  [ANNUAL                          [5%]{.underline}   [10%]{.underline}   [15%]{.underline}   [20%]{.underline}   [25%]{.underline}   [30%]{.underline}   [35%]{.underline}   [42%]{.underline}   [50%]{.underline}   [60%]{.underline}   [70%]{.underline}   [80%]{.underline}   [90%]{.underline}   [100%]{.underline}
  SALARY]{.underline}                                                                                                                                                                                                                                                                                 

                                                                                                                                                                                                                                                                                                      

  139,000 and over                 2840               5680                8520                11360               14200               17040               19880               23856               28400               34080               39760               45440               51120               56800

  132,000 - 138,999                2775               5550                8325                11100               13875               16650               19425               23310               27750               33300               38850               44400               49950               55500

  125,000 - 131,999                2720               5440                8160                10880               13600               16320               19040               22848               27200               32640               38080               43520               48960               54400

  118,000 - 124,999                2660               5320                7980                10640               13300               15960               18620               22344               26600               31920               37240               42560               47880               53200

  112,000 - 117,999                2600               5200                7800                10400               13000               15600               18200               21840               26000               31200               36400               41600               46800               52000

  106,000 - 111,999                2535               5070                7605                10140               12675               15210               17745               21294               25350               30420               35490               40560               45630               50700

  100,000 - 105,999                2465               4930                7395                9860                12325               14790               17255               20706               24650               29580               34510               39440               44370               49300

  95,000 - 99,999                  2395               4790                7185                9580                11975               14370               16765               20118               23950               28740               33530               38320               43110               47900

  90,000 - 94,999                  2330               4660                6990                9320                11650               13980               16310               19572               23300               27960               32620               37280               41940               46600

  85,000 - 89,999                  2260               4520                6780                9040                11300               13560               15820               18984               22600               27120               31640               36160               40680               45200

  80,000 - 84,999                  2185               4370                6555                8740                10925               13110               15295               18354               21850               26220               30590               34960               39330               43700

  75,000 - 79,999                  2110               4220                6330                8440                10550               12660               14770               17724               21100               25320               29540               33760               37980               42200

  71,000 - 74,999                  2035               4070                6105                8140                10175               12210               14245               17094               20350               24420               28490               32560               36630               40700

  67,000 - 70,999                  1970               3940                5910                7880                9850                11820               13790               16548               19700               23640               27580               31520               35460               39400

  63,000 - 66,999                  1900               3800                5700                7600                9500                11400               13300               15960               19000               22800               26600               30400               34200               38000

  59,000 - 62,999                  1825               3650                5475                7300                9125                10950               12775               15330               18250               21900               25550               29200               32850               36500

  55,000 - 58,999                  1750               3500                5250                7000                8750                10500               12250               14700               17500               21000               24500               28000               31500               35000

  51,000 - 54,999                  1675               3350                5025                6700                8375                10050               11725               14070               16750               20100               23450               26800               30150               33500

  48,000 - 50,999                  1605               3210                4815                6420                8025                9630                11235               13482               16050               19260               22470               25680               28890               32100

  45,000 - 47,999                  1545               3090                4635                6180                7725                9270                10815               12978               15450               18540               21630               24720               27810               30900

  42,000 - 44,999                  1480               2960                4440                5920                7400                8880                10360               12432               14800               17760               20720               23680               26640               29600

  39,000 - 41,999                  1420               2840                4260                5680                7100                8520                9940                11928               14200               17040               19880               22720               25560               28400

  36,000 - 38,999                  1350               2700                4050                5400                6750                8100                9450                11340               13500               16200               18900               21600               24300               27000

  33,000 - 35,999                  1285               2570                3855                5140                6425                7710                8995                10794               12850               15420               17990               20560               23130               25700

  30,000 - 32,999                  1220               2440                3660                4880                6100                7320                8540                10248               12200               14640               17080               19520               21960               24400

  28,000 - 29,999                  1160               2320                3480                4640                5800                6960                8120                9744                11600               13920               16240               18560               20880               23200

  26,000 - 27,999                  1115               2230                3345                4460                5575                6690                7805                9366                11150               13380               15610               17840               20070               22300

  24,000 - 25,999                  1065               2130                3195                4260                5325                6390                7455                8946                10650               12780               14910               17040               19170               21300

  22,000 - 23,999                  1020               2040                3060                4080                5100                6120                7140                8568                10200               12240               14280               16320               18360               20400

  20,000 - 21,999                  970                1940                2910                3880                4850                5820                6790                8148                9700                11640               13580               15520               17460               19400

  18,000 - 19,999                  920                1840                2760                3680                4600                5520                6440                7728                9200                11040               12880               14720               16560               18400

  16,000 - 17,999                  870                1740                2610                3480                4350                5220                6090                7308                8700                10440               12180               13920               15660               17400

  14,000 - 15,999                  820                1640                2460                3280                4100                4920                5740                6888                8200                9840                11480               13120               14760               16400

  Under 14,000                     770                1540                2310                3080                3850                4620                5390                6468                7700                9240                10780               12320               13860               15400
  --------------------- ---------- ------------------ ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- --------------------

**240 [FOREIGN TRANSFER ALLOWANCE (Updated 7/9/2006)]{.underline}**

> **241 [Description]{.underline}**

**241.1 [Definitions]{.underline}**

> **a. \"[Foreign transfer allowance]{.underline}\" means an allowance
> under 5 U.S.C. 5924(2)(A) for extraordinary, necessary and reasonable
> expenses, not otherwise compensated for, incurred by an employee
> incident to establishing him or herself at any post of assignment in a
> foreign area, including costs incurred in the United States, its
> territories, possessions, the Commonwealth of Puerto Rico and the
> Commonwealth of the Northern Mariana Islands prior to departure for
> such post.**
>
> **b. \"[Transfer]{.underline}\" in Section 240 means an appointment,
> assignment, reassignment, or transfer that involves travel on the part
> of an employee from one foreign post to another or from a place listed
> in Section 242.2b, to a post listed in Section 920. (See Section.
> 242.6)**
>
> **c. \"[United States]{.underline}\", for the purposes of this
> section, means the several States of the United States of America,
> including Alaska and Hawaii, the District of Columbia, its territories
> or possessions, the Commonwealth of Puerto Rico and the Commonwealth
> of the Northern Mariana Islands.**

**241.2 [Scope (Eff. 7/9/06 TL:SR 666)]{.underline}**

**The foreign transfer allowance is composed of four elements:**

> **a. a lump sum [miscellaneous expense portion]{.underline} to assist
> with certain extraordinary costs. The following and similar types of
> extraordinary costs [may]{.underline} be reimbursed with this
> allowance provided they are deemed to be reasonable and necessary in
> the individual case:**
>
> **(1) disconnecting and connecting appliances, equipment and
> utilities;**
>
> **(2) converting household equipment and appliances for operation on
> available utilities (including necessary power transformers);**
>
> **(3) cutting and fitting rugs, draperies and curtains
> [moved]{.underline} from one residence to another\-\--not cost of new
> rugs, etc.;**
>
> **(4) utility fees or contract deposits that are not offset by
> eventual refunds;**
>
> **(5) automobile registration, driver\'s license and similar fees;**
>
> **(6) personal cable and telephone costs attributable to the
> relocation of the employee and his/her family exclusive of such costs
> relating to travel and hotel arrangements intended to be reimbursed by
> per diem to which the employee is entitled.**
>
> **(7) shipment and/or required quarantine of pet(s);**
>
> **(8) removal or re-installation of catalytic converter;**
>
> **(9) required removal or installation by host country law of
> automobile parts (such as tinted windows or special lights);**
>
> **(10) Agent fees incurred for living quarters in a foreign area that
> are not offset by an eventual refund provided the fees were not
> authorized as an allowable Living Quarters Allowance expense under
> Sections 113.3c and 131.2(4).**
>
> **Types of costs [not covered]{.underline} include the following:**
>
> **(1) losses in selling or buying real and personal property and costs
> of items related to such transactions;**
>
> **(2) costs which are reimbursed under other provisions of these
> regulations or under any other regulations or under provisions of any
> statute;**
>
> **(3) additional costs of moving household goods caused by exceeding
> the maximum weight limitation for which the employee has eligibility
> as provided by law or in regulations;**
>
> **(4) costs of newly acquired items such as the purchase or
> installation costs of new rugs or draperies;**
>
> **(5) higher income, real estate, sales, or other taxes as the result
> of establishing residence in the new post;**
>
> **(6) fines imposed for traffic infractions while enroute to the new
> post;**
>
> **(7) accident insurance premiums or liability costs incurred in
> connection with travel to the new post, or any other liability imposed
> upon the employee for uninsured damages caused by accidents for which
> the employee or an immediate family member is held responsible;**
>
> **(8) losses as the result of the sales or disposal of items or
> personal property not considered convenient or practicable to move;**
>
> **(9) damage or loss of clothing, luggage or other personal effects
> while traveling to the new post;**
>
> **(10) subsistence, transportation or mileage expenses in excess of
> the amounts reimbursed as per diem or other allowances under pertinent
> regulations;**
>
> **(11) medical expenses due to illness or injury of the employee or a
> member of family while en route to the new post;**
>
> **(12) costs incurred in connection with structural alterations;
> remodeling or modernizing of living quarters, garages or other
> buildings, to accommodate privately owned automobiles, appliances or
> equipment or the cost of replacing orrepairing worn-out or defective
> appliances or equipment shipped to the new post;**
>
> **(13) additional insurance on household goods while in transit to the
> new post.**
>
> **b. a lump sum [wardrobe expense portion.]{.underline} For this
> portion, posts are grouped into three zones according to climate, and
> employees into three family sizes. The flat rates provided for in this
> portion are intended to offset a part of the wardrobe cost of two zone
> transfers only, from zones 1 to 3 or 3 to 1.**
>
> **c. a predeparture [subsistence expense portion]{.underline}
> applicable to lodging, meals (including tips), laundry, cleaning and
> pressing expenses in temporary quarters for employee and each member
> of family for up to 10 days before final departure from a post in the
> United States to a post in a foreign area, beginning not more than 30
> days after they have vacated residence quarters. Expense of
> localtransportation is not allowable.**
>
> **d. a [lease penalty expense portion]{.underline} to assist employees
> departing either the U.S. or foreign area to help offset the expense
> of unavoidable lease penalties in the U.S. or a foreign area for the
> early termination of a residence quarters lease due to transfer
> required by a Federal agency.**
>
> **242 [Amounts]{.underline}**

**242.1 [Miscellaneous Expense Portion]{.underline}**

> **a. The following amounts may be granted without receipts or
> itemizing required:**
>
> **(1) for an employee without family - \$500 or the equivalent of one
> week\'s pay, whichever is the lesser amount;**
>
> **(2) for an employee with family - \$1,000 or the equivalent of two
> weeks\' pay, whichever is the lesser amount.**
>
> **b. The following amounts, based on the employee\'s salary at the
> time of entrance on duty at the new post, may be granted in lieu of
> the amounts provided in Section 242.1a, if supported by either paid
> bills or other acceptable evidence justifying the amounts claimed:**
>
> **(1) for an employee without family - an amount based on actual
> allowable itemized expenditures not to exceed one week\'s salary for
> the employee or one week\'s salary for an employee at GS-13, step 10,
> whichever is the lesser amount;**
>
> **(2) for an employee with family - an amount based on actual
> allowable itemized expenditures not to exceed two week\'s salary for
> the employee or two weeks\' salary for an employee at GS-13, step 10,
> whichever is the lesser amount.**

**242.2 [Wardrobe Portion]{.underline}**

> **a. [Transfer Between Foreign Posts]{.underline}**
>
> **The amount of the wardrobe portion of the foreign transfer allowance
> granted to an employee shall be determined by the zone classification
> of the respective posts to which and from which the employee is
> transferred that are in effect on the date of arrival at the new post
> and by family size. Receipts for wardrobe expenses are not required
> and such receipts may not be submitted to support any claim for
> miscellaneous expenses.**
>
> **b. [Transfer Between the United States or Other Specified Places and
> Foreign Areas]{.underline}**
>
> **Places listed below shall be considered to be classified as
> indicated for the purpose of determining the amount of the wardrobe
> portion of the transfer allowance payable to an employee who is
> transferred from one of these places to a post listed in Section
> 920.**

**ALASKA\...\...\...\...\...\...\...\...\...\...\...\...\...\...ZONE 1**

**COMMONWEALTH OF PUERTO RICO\...\...\...\...\...\...\...ZONE 3**

**COMMONWEALTH OF THE NORTHERN MARIANA ISLANDS\....ZONE 3**

**CONTERMINOUS UNITED STATES\...\...\...\...\...\...\....ZONE 2**

**HAWAII\...\...\...\...\...\...\...\...\...\...\...\...\...\...ZONE 2**

**PACIFIC ISLAND POSSESSIONS OF THE UNITED STATES.ZONE 3**

**VIRGIN ISLANDS OF THE UNITED STATES\...\...\...\....ZONE 3**

+-----------------------------------------+----------------------------+
| **[Size of Family]{.underline}**        | **[Two Zone                |
|                                         | Transfer]{.underline}**    |
|                                         |                            |
|                                         | **Zone 1 to 3 or 3 to 1**  |
+-----------------------------------------+----------------------------+
| **Employee without family**             | **\$450**                  |
|                                         |                            |
| **Employee and one member of family**   | **\$750**                  |
|                                         |                            |
| **Employee and more than one member of  | **\$1000**                 |
| family**                                |                            |
+-----------------------------------------+----------------------------+

**242.3 [Predeparture Subsistence Expense Portion]{.underline}**

**The amount of predeparture subsistence expense granted to an employee
for expenses in departing a post in the United States for a post in a
foreign area shall be determined according to the maximum per diem rate
for the U.S. locality from which transferred and according to family
status, except that lodging tax incurred as predeparture lodging expense
shall not be included in the amount of lodging expense subject to the
maximum per diem rate cap but may be reimbursed separately. Agencies may
choose either the Partial Flat Rate Method described at "a." or the
Total Actual Subsistence Method of reimbursement to employees at "b.".**

**Agencies may offer either method under "a." or "b." as follow:**

**a. Partial Flat Rate Method. Agencies may allow employees to be
reimbursed an actual lodging amount (excluding lodging tax) up to the
lodging portion of the per diem of the locality from which transferred
and a flat amount equal to the meal and incidental expense (M&IE)
portion of the per diem according to the formula below. In addition to
this amount, agencies may allow for employees to be reimbursed
separately for taxes imposed on actual lodging expenses. Receipts are
required for only lodging if this method is followed.**

> **For the initial occupant, whether employee or family member age 12
> or over, a daily lodging amount not in excess of the published lodging
> portion of the per diem rate for the locality from which transferred
> and a flat amount equal to the meal and incidental expense portion of
> the referenced per diem rate to defray costs for meals, laundry and
> dry cleaning.**
>
> **For each additional occupant, whether employee or family member age
> 12 or over, a daily lodging amount not in excess of 75% of the
> published lodging portion of the per diem rate for the locality from
> which transferred and a flat amount equal to 75% of the meal and
> incidental expense portion of the referenced per diem rate to defray
> costs for meals, laundry and dry cleaning.**
>
> **For each family member occupant under age 12, a daily lodging amount
> not in excess of 50% of the published lodging portion of the per diem
> rate for the locality from which transferred and a flat amount equal
> to 50% of the meal and incidental expense portion of the referenced
> per diem rate to defray costs for meals, laundry and dry cleaning.**
>
> **Example of the Partial Flat Rate Method: If Per diem for U.S. post
> of assignment is \$204 (Lodging portion \$153; M&IE portion \$51),
> allowable amounts for employee and each family member are as follow:**
>
> **Lodging Flat Rate**
>
> **Maximum Portion**
>
> **Initial Occupant (Empl. or Fam. Member 12 & over)**
>
> **(100% of each portion) \$153.00 \$51.00**
>
> **Each Add'l Occupant (12 & over)**
>
> **(75% of each portion) \$114.75 \$38.25**
>
> **Each Add'l Occupant (under 12)**
>
> **(50% of each portion) \$ 76.50 \$25.50**
>
> **If family consists of employee, spouse, one child 15 and one child
> 10, maximum up to the lodging limit would be \$459 per day. Flat rate
> for family per day would be \$153. Tax on lodging is reimbursed
> separately.**

**b. Total Actual Subsistence Method. Agencies may also allow only
reimbursement for documented costs based on the maximum per diem (no
breakdown between commercial lodging and meal and incidental expense
portions for this type of calculation) according to the formula below.
Receipts are required for commercial lodging and a certified statement
(without receipts) is required for daily meals, laundry and dry
cleaning. Lodging tax may be reimbursed separately. No reimbursement is
allowed for non-commercial lodging other than for daily meals, and dry
cleaning. (See Section 960 FTA Worksheet) (eff. 5/1/05 TL:SR 650)**

> **For the initial occupant, whether employee or family member age 12
> or over, a daily amount not in excess of the published maximum per
> diem rate for the locality from which transferred.**
>
> **For each additional occupant, whether employee or family member age
> 12 or over, a daily amount not in excess of 75% of the published per
> diem rate for the locality from which transferred.**
>
> **For each family member occupant under age 12, a daily amount not in
> excess of 50% of the published per diem rate for the locality from
> which transferred.**
>
> **Example of the Total Actual Subsistence Method: If per diem for U.S.
> post of assignment is \$204 (no breakdown between Lodging and M&IE for
> this calculation), maximum allowances for employee and each family
> member are as follow:**

**Maximum based on U.S. post**

> **of assignment per diem**

**Initial occupant (Empl. or Fam. Member 12 & over)**

> **(100% of per diem) \$204.00**
>
> **Each Add'l occupant (12 and over)**
>
> **(75% of per diem) \$153.00**
>
> **Each Add'l occupant (under 12)**
>
> **(50% of per diem) \$102.00**
>
> **If family consists of employee, spouse, one child 15 and one child
> 10, reimbursement will be totally on actual documented expenses up to
> a maximum of \$612 per day. Tax on lodging is reimbursed separately.**

**c. The ten days may be anywhere in the U.S. (calculated using the per
diem rate of the U.S. post of assignment) as long as employee or family
members have not begun travel on orders and final departure is from the
U.S. post of assignment. If in an agency's judgment unusual
circumstances cause an employee or family member to be unable to travel
to the foreign post of assignment within the ten day limit, the agency
may permit additional days beyond the ten allowed. (One example of a
reason to approve beyond the ten days may be if employee submitted
application for passport/visa in a timely manner and still did not
receive documents in time to proceed to the foreign area.)**

> **Rates of per diem are published in the following regulations:**

**1. [Conterminous/Continental United States (CONUS)]{.underline} (48
contiguous states and the District of Columbia): Appendix A to Chapter
301 of the Federal Travel Regulation. Internet site:
<http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=17943&contentType=GSA_BASIC>
(eff. 5/1/05 TL:SR 650)**

**2. [Non-foreign areas (Alaska, Hawaii, Commonwealth of Puerto Rico,
Commonwealth of the Northern Mariana Islands and territories and
possessions of the United States)]{.underline}: Department of Defense
Joint Travel Regulations, Volume II, Appendix A. These rates are also
included in Civilian Personnel Per Diem Bulletins issued by the
Department of Defense and published in Section 925 of these regulations.
Internet site:
https://secureapp2.hqda.pentagon.mil/perdiem/pdrates.html**

**242.4 [Lease Penalty Expense Portion (Eff. 7/9/06 TL:SR
666)]{.underline}**

> **This portion is to help offset the expense of a residence quarters
> lease penalty unavoidably incurred by an employee. The amount of
> reimbursement shall not exceed the amount required by the specific
> terms of a rental contract signed by the employee as a prior condition
> of obtaining the lease, or the equivalent of three months' rent,
> whichever is less.**
>
> **Amounts as indicated above may be reimbursed only after an
> appropriate authorizing official of the employing agency certifies in
> writing that:**

**a. the employee\'s transfer to a foreign post of assignment was due
solely to actions by the employing agency and to unusual conditions
fully beyond the control of the employee; and**

**b. the termination of the lease and departure of the employee did not
result from any specific actions by the employee to seek a curtailment
of the assignment for transfer or promotion; and**

**c. the employee was not negligent in promptly notifying the landlord
of the intent to terminate the lease after receiving an official notice
of transfer; and**

**d. all reasonable steps were taken by the employee to dispose of the
residence quarters by sublease or assignment to others; and**

**e. both the employee and employing agency made reasonable efforts to
avoid the full lease penalty by delaying the employee\'s transfer to a
foreign post of assignment.**

> **Note: The above statements "a" through "e" are included on Section
> 960 Foreign Transfer Allowance Worksheet.**

**242.5 [Payment]{.underline}**

> **A foreign transfer allowance granted under these regulations may be
> paid as a single payment at any time following the employee\'s arrival
> at post. Should the employee arrive at the post in advance of the
> family, he/she may be paid the miscellaneous expense portion, the
> wardrobe portion, if applicable, and the subsistence expense portion,
> if applicable, provided for an employee without family. The employee
> may, upon the arrival of his/her family, be paid the difference
> between the amount already paid and the allowance to which he/she is
> eligible by reason of family status.**

**242.6 [Prohibitions (Eff. 7/9/06 TL:SR 666)]{.underline}**

**a. Regardless of other provisions in Section 240, an employee who is
transferred from one post to another post for briefing, orientation,
consultation, or other similar purpose, to be followed by further
transfer to a third post within the area, may, upon arrival at the third
post, be granted the allowance prescribed for a transfer between the
first post and the third post only.**

**b. Employees eligible under their agencies\' regulations for either a
subsistence expense allowance or a miscellaneous allowance authorized by
5 U.S.C. 5724a (under the Federal Travel Regulation) are not eligible
for a comparable subsistence expense portion or a comparable
miscellaneous expense portion of the foreign transfer allowance as
authorized by these regulations.**

**242.7 [Transfer Allowance Payable to an Employee Whose Family is on
Separate Maintenance Allowance (Eff. 10/02/05 TL:SR 656)]{.underline}**

> **Where an employee arrives at a new foreign post, having been granted
> separate maintenance allowance on behalf of one or more family
> members, or arrives at the next subsequent post after termination of
> separate maintenance, the employee may be paid the applicable Foreign
> Transfer Allowance on behalf of self and/or family as shown below:**

**a. for the [miscellaneous expense portion]{.underline}:**

> **(1) at the \"employee-with-family\" rate when one or more family
> members move to the foreign post incident to the employee\'s official
> travel orders;**
>
> **(2) at the \"employee-without-family\" rate when no family members
> move to the foreign post incident to the employee\'s official travel
> orders;**

**b. for the [wardrobe expense portion]{.underline};**

> **(1) the \"employee-without-family\" rate if the employee alone
> changes two zones and family members do not change zones;**
>
> **(2) the \"employee-without-family\" rate if the employee does not
> change zones and only one of the employee\'s family members changes
> two zones;**
>
> **(3) the \"employee-and-one-family-member\" rate if the employee
> changes two zones and only one of the employee\'s family members
> changes two zones;**
>
> **(4) the \"employee-and-one-family-member\" rate if the employee does
> not change two zones and two or more family members change two
> zones;**
>
> **(5) the \"employee-and-more-than-one-family-member\" rate if both
> the employee and two or more family members change two zones.**

**c. for the [predeparture subsistence expense portion]{.underline}
(only applicable when the employee was transferred from a post in the
U.S.):**

> **(1) at the \"initial occupant\" rate if the family remains in the
> U.S.;**
>
> **(2) at the applicable \"family\" rate if the family moves to a
> location outside the U.S., having incurred subsistence expenses in the
> U.S. in the process (applicable only when a foreign area has been
> officially designated for Involuntary SMA).**

**242.8 [Special Rules - Married Couple Employee]{.underline}**

**The [miscellaneous expense portion]{.underline} \"with family\" rate
may be granted to either eligible married couple employee (both civilian
employees of the U.S. Government) or each may be granted the employee
\"without family\" rate. If there are additional members of family, one
employee may be granted the \"with family\" rate and the other the
\"without family\" rate. However, for grants above the non-receipt
amounts, the same expenditures may not be utilized by both employees.**

**For the [wardrobe portion]{.underline}, (if applicable), the
\"employee and more than one member of family\" rate or the \"employee
and one member of family\" rate may be granted to either married couple
employee where one or more members of family exist, as appropriate. In
this instance, neither employee is considered to be a \"member of
family\" (Section 040m). The employee, not granted a family rate, may be
granted the \"employee without family\" rate.**

**For the predeparture [subsistence expense portion]{.underline}, each
married couple employee may be granted the \"initial occupant\" rate.
One of the couple may be granted applicable amounts for any additional
family members (excluding spouse). Alternatively, the couple may agree
to consider one spouse as a family member only.**

**For the [lease penalty expense portion]{.underline}, only one member
of a married working couple at the same post may be reimbursed for an
unavoidable lease penalty under section 242.4.**

> **243 [Advance of Funds for Foreign Transfer Allowance (Eff. 7/9/06
> TL:SR 666)]{.underline}**
>
> **An advance of funds may be made for the foreign transfer allowance
> through the authorized disbursing officer. The amount of such advance
> shall not exceed the maximum rate of the wardrobe portion, (if
> applicable), the non-receipt amounts of the miscellaneous expense
> portion, the amount of unavoidable residence quarters lease penalty
> authorized, and the maximum rate of the predeparture subsistence
> expense portion (if applicable) of the foreign transfer allowance
> authorized in accordance with Section 242.**
>
> **244 [Condition Requiring Refund]{.underline}**
>
> **An advance of funds not subsequently covered by a grant of the
> foreign transfer allowance shall be refunded by the employee to the
> agency.**
>
> **245 [Employees Assigned to a Post Which is Under Ordered/Authorized
> Departure Order]{.underline}**
>
> **Unless otherwise directed by the head of agency, employees or family
> members unable to proceed to a post due to ordered or authorized
> departure status of the post qualify for benefits equivalent to those
> provided by Chapter 600 of the Standardized Regulations when the
> following criteria are met:**

**(1) transfer orders have been issued, [and]{.underline}**

**(2) one of the following applies:**

> **(a) HHE have been packed out and residence quarters have been
> vacated; or**
>
> **(b) employee transferring from a post in the U.S. has an irrevocable
> contractual agreement for lease or sale of residence quarters; or**
>
> **(c) employee transferring from a foreign post with direct transfer
> orders (i.e. no home leave, or equivalent, prior to reporting to new
> foreign post) is required by post to vacate residence quarters,
> [and]{.underline}**

**(3) on the date of the ordered/authorized departure order the employee
is within 60 days of scheduled departure directly to the new post of
assignment.**

**245.1 [Limitations]{.underline}**

**Limitations of benefits provided in Chapter 600 of the Standardized
Regulations also apply.**

**245.2 [Processing Claims]{.underline}**

**Each agency may establish procedures for processing claims and
payments without respect to requirements elsewhere to use SF-1190.**

**250 [HOME SERVICE TRANSFER ALLOWANCE (Last Updated
7/9/2006)]{.underline}**

**251 [Description]{.underline}**

**251.1 [Definitions]{.underline}**

> **a. \"[Home service transfer allowance]{.underline}\" means an
> allowance for extraordinary, necessary, and reasonable expenses, not
> otherwise compensated for, incurred by an employee incident to
> establishing him/herself at a post of assignment in the United States
> as authorized by 5 U.S.C. 5924(2)(B).**
>
> **If an employee dies while assigned to a post in a foreign area, the
> home service transfer allowance may be paid to eligible family
> member(s) (see definition 040m) to relocate to the United States
> provided at the time of death, they (1) resided with employee at
> his/her foreign post; or (2) were residing outside the United States
> at an agency-designated location for which they were receiving a
> Separate Maintenance Allowance under DSSR Section 260 (see also DSSR
> 252.8).**
>
> **b. \"[Transfer]{.underline}\" in Section 250 means a reassignment
> that involves travel from a post in a foreign area to a post in the
> United States with an understanding certified to by the employee that
> he/she will complete twelve months in U.S. Government service
> following the effective date of transfer. (See Section 252.5b.)**
>
> **For eligible family members (see definition 040m) of an employee who
> dies while assigned to post in a foreign area, transfer means
> relocation to the United States. The twelve month certification
> statement is not applicable.**
>
> **c. \"[United States]{.underline}\", for the purposes of this
> section, means the several States of the United States of America,
> including Alaska and Hawaii, the District of Columbia, its territories
> or possessions, the Commonwealth of Puerto Rico and the Commonwealth
> of the Northern Mariana Islands.**

**251.2 [Scope (Eff. 7/9/06 TL:SR 666)]{.underline}**

**The home service transfer allowance is composed of four elements:**

> **a. a lump sum [miscellaneous expense portion]{.underline} to assist
> with certain extraordinary costs.**
>
> **The following and similar types of extraordinary costs
> [may]{.underline} be reimbursed with this allowance provided they are
> deemed to be reasonable and necessary in the individual case:**

**(1) disconnecting and connecting appliances, equipment and
utilities;**

**(2) converting household equipment and appliances for operation on
available utilities (including necessary power transformers);**

**(3) cutting and fitting rugs, draperies and curtains
[moved]{.underline} from one residence to another\-\--not cost of new
rugs, etc.;**

**(4) utility fees or contract deposits that are not offset by eventual
refunds;**

**(5) automobile registration, driver\'s license and similar fees;**

**(6) personal cable and telephone costs attributable to the relocation
of the employee and his/her family exclusive of such costs relating to
travel and hotel arrangements intended to be reimbursed by per diem to
which the employee is entitled;**

**(7) shipment and/or required quarantine of pet(s);**

**(8) reinstallation of catalytic converter which was removed prior to
foreign assignment;**

**(9) required removal by state or local law of automobile parts (such
as tinted windows or special lights) which were required by law at the
foreign post.**

**The following and similar types of extraordinary costs are [not
covered]{.underline} and are not to be reimbursed by this allowance:**

**(1)losses in selling or buying real and personal property and costs of
items related to such transactions;**

**(2) costs which are reimbursed under other provisions of these
regulations or under any other regulations or under provisions of any
statute;**

**(3) additional costs of moving household goods caused by exceeding the
maximum weight limitation for which the employee has eligibility as
provided by law or in regulations;**

**(4) costs of newly acquired items such as the purchase or installation
costs of new rugs or draperies;**

**(5) higher income, real estate, sales, or other taxes as the result of
establishing residence in the new post;**

**(6) fines imposed for traffic infractions while enroute to the new
post;**

**(7) accident insurance premiums or liability costs incurred in
connection with travel to the new post, or any other liability imposed
upon the employee for uninsured damages caused by accidents for which
the employee or an immediate family member is held responsible;**

**(8)losses as the result of the sales or disposal of items or personal
property not considered convenient or practicable to move;**

**(9) damage or loss of clothing, luggage or other personal effects
while traveling to the new post;**

**(10) subsistence, transportation or mileage expenses in excess of the
amounts reimbursed as per diem or other allowances under pertinent
regulations;**

**(11) medical expenses due to illness or injury of the employee or a
member of family while en route to the new post;**

**(12) costs incurred in connection with structural alterations;
remodeling or modernizing of living quarters, garages or other
buildings, to accommodate privately owned automobiles, appliances or
equipment or the cost of replacing or repairing worn-out or defective
appliances or equipment shipped to the new post;**

**(13) additional insurance on household goods while in transit to the
new post.**

> **b. a [lump sum wardrobe expense portion.]{.underline} For this
> portion, posts are grouped into three zones according to climate, and
> employees into three family sizes. The flat rates provided for in this
> portion are intended to offset a part of the wardrobe cost of two zone
> transfers only, from zones 1 to 3 or 3 to 1.**
>
> **c. an [actual subsistence expense portion]{.underline} designed to
> help offset costs of meals, laundry and dry cleaning of clothes and
> lodging in a hotel, pension, or other transient-type quarters,
> including obligatory service charges. A house or apartment may not be
> designated as \"temporary lodging\" unless the head of agency
> determines that it is or was occupied on a temporary basis. The
> expense of local transportation is not allowable. The amount paid
> under the actual subsistence expense portion is either the employee\'s
> daily expenses for allowable items or the maximum prescribed rate
> (Section 252.3), whichever is less. The subsistence expense portion is
> granted for periods during which expenses for meals, laundry/dry
> cleaning and temporary lodging were incurred within the time limits
> established in Section 252.3 at the post of assignment in the U.S.**

**(1) an agency may elect to offer the employee an alternative
reimbursement option described in section (2). Specific guidance will be
in agency implementing regulations.**

**(2) a [fixed amount subsistence expense portion]{.underline}. When it
is cost effective, the head of agency may, allow employees to choose a
[fixed amount]{.underline} reimbursement system for subsistence expenses
instead of the traditional actual expense method. Under the fixed amount
system, the period of reimbursement is limited to and may be less than
[30 days]{.underline}, with no extensions. See calculation of "fixed
amount" reimbursement under 252.3.**

> **d. a [lease penalty expense portion]{.underline} to assist employees
> receiving the living quarters allowance to help offset the expense of
> unavoidable lease penalties for the early termination of a residence
> quarters lease due to transfer required by a Federal agency.**

**252 [Amounts]{.underline} (See also Section 252.5b.)**

**252.1 [Miscellaneous Expense Portion]{.underline}**

> **Upon entrance on duty pursuant to transfer (Section 251.1b), an
> employee may be paid the miscellaneous expense portion of the home
> service transfer allowance. (See Section 253 for advance of funds.)
> Should the employee enter on duty at a post in the United States or
> other non-foreign area location in advance of the arrival of his/her
> family, the employee may be paid the portion of the home service
> transfer allowance provided for an employee without family and may,
> upon the arrival of a family member at the post be paid the difference
> between the amount already granted and the amount authorized for an
> employee with family.**
>
> **a. The following amounts may be granted without receipts or
> itemizing required:**

**(1) for an employee without family - \$500 or the equivalent of one
week\'s pay, whichever is the lesser amount;**

**(2) for an employee with family - \$1,000 or the equivalent of two
weeks\' pay, whichever is the lesser amount.**

> **b. The following amounts, based on the employee\'s salary at the
> time of entrance on duty at the new post, may be granted in lieu of
> the amounts provided in Section 252.1a, if supported by either paid
> bills or other acceptable evidence justifying the amounts claimed:**

**(1) for an employee without family - an amount based on actual
allowable itemized expenditures not to exceed one week\'s salary for the
employee or one week\'s salary for an employee at GS-13, step 10,
whichever is the lesser amount;**

**(2) for an employee with family - an amount based on actual allowable
itemized expenditures not to exceed two weeks\' salary for the employee
or two weeks\' salary for an employee at GS-13, step 10, whichever is
the lesser amount.**

**252.2 [Wardrobe Portion]{.underline}**

> **Upon entrance on duty pursuant to transfer (Section 251.1b), an
> employee may be paid the wardrobe expense portion (if applicable) of
> the home service transfer allowance prescribed in Section 251.2b.**
>
> **In determining eligibility and the amount of a wardrobe portion of
> the home service transfer allowance payable to an employee who is
> transferred from a post listed in Section 920, the conterminous United
> States and Hawaii are considered to be classified as Zone 2, Alaska as
> Zone 1, the Commonwealth of Puerto Rico, the Commonwealth of the
> Northern Mariana Islands, the U.S. Virgin Islands and the U.S. Pacific
> island possessions as Zone 3.**

+---------------------------------------+------------------------------+
| **[Size of Family]{.underline}**      | **[Two Zone                  |
|                                       | Transfer]{.underline}**      |
|                                       |                              |
|                                       | **Zone 1 to 3 or 3 to 1**    |
+---------------------------------------+------------------------------+
| **Employee without family**           | **\$450**                    |
|                                       |                              |
| **Employee and one member of family** | **\$750**                    |
|                                       |                              |
| **Employee and more than one member   | **\$1000**                   |
| of family**                           |                              |
+---------------------------------------+------------------------------+

**252.3 [Subsistence Expense Portion]{.underline}**

> **a. [Commencement of Grant(s)]{.underline}**
>
> **The grant(s) may cover periods during which the employee, or a
> family member, incurred expenses for meals, laundry/dry cleaning and
> temporary lodging at the post in the U.S. and may begin as soon as the
> employee\'s transfer has been authorized and the written agreement
> required in Section 252.5b has been signed, provided that the total
> number of days for which reimbursement is authorized does not exceed
> the period of the employee\'s eligibility as prescribed in Section
> 252.3b. The days need not run consecutively and may be broken by
> periods of annual leave, home leave or temporary duty. The employee
> may be on annual leave, home leave or temporary duty and may still be
> able to claim expenses as long as the expenses are incurred at the new
> post of assignment. (See 252.3d for allowable expenses while on
> temporary duty.) The time period shall run concurrently for the
> employee and all members of family.**
>
> **[Actual expense reimbursement method]{.underline}**
>
> **The amount which may be reimbursed for subsistence expenses shall be
> the lesser of either the actual amount of allowable expenses incurred
> by the employee and family members (Section 040m) for each time period
> or the amount computed as shown below. Lodging tax may be reimbursed
> separately in addition to the amounts described below.**

**(1) [For the first thirty days]{.underline}:**

> **a. For the initial occupant (employee or family member age 12 or
> over), a daily rate not in excess of the standard CONUS (per diem)
> rate. When temporary quarters are in a non-foreign area outside the
> CONUS, the per diem rate for that area is applicable; and**
>
> **b. For each other occupant, whether employee or family member age 12
> or over,75% of the daily rate established in 252.3a(1)a.**
>
> **c. For each family member occupant under age 12, 50% of the daily
> rate established in 252.3a(1)a.**

**(2) [For the second thirty days]{.underline}:**

> **d. For the initial occupant (employee or family member age 12 or
> over), 75% of the applicable per diem rate established in
> 252.3a(1)a.**
>
> **e. For each family member occupant 12 years or over, 50% of the
> applicable rate established in 252.3a(1)a.**
>
> **f. For each family member occupant under age 12, 40% of the daily
> rate established in 252.3a(1)a.**

**(3) [Additional sixty days]{.underline}:**

> **g. [For actual expense reimbursement only]{.underline}**

**When the head of agency determines, on a case by case basis, that an
extension of time is necessary due to compelling reasons beyond the
control of the employee, up to an additional sixty days may be
authorized, computed at the same rates established for the second thirty
day period.**

> **The daily actual subsistence expenses required to be itemized under
> Section 252.3c will be totaled for each time period to permit a
> comparison with the maximum allowable for the particular period
> derived under the above formulas. If less than thirty days is
> authorized or used for a period, the maximum allowable amount will be
> based on the number of days authorized, or used, multiplied by the
> applicable daily rate.**

**Example of actual: (eff. 5/1/05 TL:SR 650)**

**Authorized Travelers Day 1 - 30 Day 31 - 120**

**Employee/Unaccompanied Spouse CONUS Rate = \$91 CONUS Rate x .75 =
\$68.25**

**Accompanied Spouse CONUS Rate x .75 = \$68.25 CONUS Rate x .50 =
\$45.50**

**dependents 12 and older CONUS Rate x .75 = \$68.25 CONUS Rate x .50 =
\$45.50**

**dependents under 12 CONUS Rate x .50 = \$45.50 CONUS Rate x .40 =
\$36.40**

> **[Fixed amount reimbursement system]{.underline}**
>
> **To determine the fixed amount to be paid multiply the number of days
> authorized for subsistence reimbursement by 75% of the maximum per
> diem rate prescribed at the post of assignment in the United States
> (for the initial occupant, either employee or family member age 12 or
> over). Then, for each additional eligible family member, multiply the
> number of days authorized by 25% times the maximum per diem rate.**

**Example of fixed amount reimbursement:**

> **Authorized Travelers Day 1 - 30**
>
> **Employee Per Diem rate at new official station x .75**
>
> **Each Dependent Per Diem rate at new official station x .25**

**Rates of per diem are published in the following regulations:**

> **1. [Conterminous/Continental United States (CONUS)]{.underline} (48
> contiguous states and the District of Columbia): Appendix A to Chapter
> 301 of the Federal Travel Regulation. Internet site:
> <http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=17943&contentType=GSA_BASIC>
> (eff. 5/1/05 TL:SR 650)**
>
> **2. N[on-foreign areas (Hawaii, Commonwealth of Puerto Rico,
> Commonwealth of the Northern Mariana Islands and territories and
> possessions of the United States)]{.underline}: Department of Defense
> Joint Travel Regulations, Volume II, Appendix A. These rates are also
> included in Civilian Personnel Per Diem Bulletins issued by the
> Department of Defense and published in Section 925 of these
> regulations. Internet site:
> <https://secureapp2.hqda.pentagon.mil/perdiem/pdrates.html>**
>
> **b. [Termination of Grant(s)]{.underline}**
>
> **The grant(s) of the subsistence expense portion may authorize
> reimbursement for any periods for which meals, laundry/dry cleaning
> and temporary lodging expenses were incurred by the employee or family
> member at the post of assignment in the U.S., or other non-foreign
> areas as appropriate, up to the total number of calendar days
> authorized, provided that: (1) during periods for which reimbursement
> is authorized the employee was in pay status; and (2) he/she was not
> authorized travel per diem (however, see Section 252.3d for limited
> exception). No reimbursement shall be authorized for any period on or
> after one of the following dates, whichever is earliest:**

**(1) the date the employee or any member of family occupies residence
quarters;**

**(2) the date the employee departs from the U.S. post on transfer, or
the effective date of transfer when the employee is absent from the U.S.
post at the time the transfer order is issued and does not return to the
U.S. post before proceeding to his/her new foreign post;**

**(3) the date of the employee\'s separation (See Sections 040r and
254.2).**

> **c. [Determination of Rates]{.underline}**
>
> **The rate at which the actual subsistence expense portion may be
> granted shall be the total amount of the expenses for the employee and
> family members for restaurant meals, including tips, laundry/dry
> cleaning and temporary lodging (including room and bath, heat, light,
> fuel, water and the cost of service and fees imposed by the management
> upon the occupant during the period or periods allowed by Section
> 252.3b) or the maximum rate prescribed by Section 252.3a, whichever is
> less. Under the actual expense reimbursement method, taxes may be
> reimbursed separately for lodging. The location of the temporary
> quarters must be within reasonable proximity of the new post. For the
> actual subsistence method, evidence of the daily cost of meals,
> laundry and dry cleaning shall be a certified statement by the
> employee. For the actual subsistence method, the head of agency or
> designee shall require supporting receipts or other appropriate
> documentation for daily cost of temporary lodging. For the fixed
> amount method receipts are not required.**
>
> **d. The subsistence expense portion may continue on behalf of any
> individual (employee or dependent) during any period of official
> travel which authorizes per diem on behalf of that individual.
> However, payment shall be authorized only when the head of agency
> concludes that the employee acted responsibly in retaining temporary
> quarters during the period of official travel. Payment for the
> temporary quarters maintained at the post of assignment shall be
> computed using only the lodging portion of the applicable per diem
> rate and the formula found in Section 252.3a. Lodging tax may be paid
> separately under the actual expense reimbursement method.**

**252.4 [Lease Penalty Expense Portion (Eff. 7/9/06 TL:SR
666)]{.underline}**

> **This portion is to help offset the expense of a residence quarters
> lease penalty unavoidably incurred abroad by an employee receiving the
> living quarters allowance as a result of a transfer to the United
> States. The amount of reimbursement shall not exceed the amount
> required by the specific terms of a rental contract signed by the
> employee as a prior condition of obtaining the lease for quarters
> abroad, or the equivalent of three months' rent, whichever is less.**
>
> **Amounts as indicated above may be reimbursed only after an
> appropriate authorizing official of the employing agency certifies in
> writing that:**
>
> **a. the employee\'s transfer to the United States was due solely to
> actions by the employing agency and to unusual conditions fully beyond
> the control of the employee; and**
>
> **b. the termination of the lease and departure of the employee did
> not result from any specific actions by the employee to seek a
> curtailment of the assignment for transfer or promotion; and**
>
> **c. the employee was not negligent in promptly notifying the landlord
> of the intent to terminate the lease after receiving an official
> notice of transfer; and**
>
> **d. all reasonable steps were taken by the employee to dispose of the
> residence quarters by sublease or assignment to others; and**
>
> **e. both the employee and employing agency made reasonable efforts to
> avoid the full lease penalty by delaying the employee\'s transfer to
> the United States.**
>
> **NOTE: Above statements "a" through "e" are included on Section 960
> HSTA Worksheet.**

**252.5 [Payment]{.underline}**

> **a. The grant of the home service transfer allowance may be paid in a
> lump-sum amount.**
>
> **b. [Granting Home Service Transfer Allowances]{.underline}**
>
> **When granting a home service transfer allowance (except for eligible
> family members of a deceased employee), the following certification
> required by Section 251.1b shall either be inserted in the Remarks box
> of SF-1190 or signed on Section 960 HSTA Worksheet and attached to the
> SF-1190:**
>
> **\"In order to be eligible for a grant of the home service transfer
> allowance, I certify that I agree to complete 12 months in United
> States Government service following the effective date of my transfer
> to a post in the United States or other non-foreign area, unless
> separated for reasons beyond my control which are acceptable to my
> employing agency. Failure to comply will result in my liability for
> repayment of this allowance.\"**
>
> **[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}**

**Employee\'s Signature**

**252.6 [Prohibitions]{.underline}**

> **Employees eligible under their agencies\' regulations for either a
> subsistence expense allowance or a miscellaneous allowance authorized
> by 5 U.S.C. 5724a(a)(3) or 5724a(b) respectively, (under the Federal
> Travel Regulation) are not eligible for the subsistence expense, the
> miscellaneous expense and the wardrobe expense portions of the home
> service transfer allowance authorized by these regulations.**

**252.7 [Special Rule - Married Couple Employee]{.underline}**

> **The [miscellaneous expense portion]{.underline} \"with family\" rate
> may be granted to either eligible married couple employee (both
> civilian employees of the U.S. Government) or each may be granted the
> employee \"without family\" rate. If there are additional members of
> family, one employee may be granted the \"with family\" rate and the
> other the \"without family\" rate. However, for grants above the
> non-receipt amounts, the same expenditures may not be utilized by both
> employees.**
>
> **For the [wardrobe portion]{.underline} (if applicable), each married
> working couple employee may be granted the \"without family\" rate.
> With additional eligible family members present at post, one married
> couple employee may receive a \"with family\" rate and the other may
> be granted the \"without family\" rate.**
>
> **For the [subsistence expense portion]{.underline}, each married
> couple employee may be granted the \"initial occupant\" rate. One of
> the couple may be granted applicable amounts for any additional family
> members (excluding spouse). Alternatively, the couple may agree to
> consider one spouse as a family member only. Regardless of the payment
> rate elected, however, the total number of days may not exceed sixty
> days for any family. (eff. 5/1/05 TL:SR 650)**
>
> **For the [lease penalty expense portion]{.underline}, only one member
> of a married working couple at the same post may be reimbursed for an
> unavoidable lease penalty under section 252.4.**

**252.8 [Home Service Transfer Allowance and Separate Maintenance
Allowance]{.underline}**

> **Family members for whom a separate maintenance allowance (SMA) was
> authorized while the employee was in a foreign area, shall not be
> considered members of family for the purpose of the home service
> transfer allowance [unless]{.underline} official transportation was
> authorized permitting those family members to join the employee at the
> new post of assignment in the U.S.**

**253 [Advance of Funds for Home Service Transfer
Allowance]{.underline}**

> **An advance of funds may be made for the home service transfer
> allowance through the authorized disbursing officer. The amount of
> such advance shall not exceed the maximum rate of the wardrobe portion
> (if applicable) and subsistence expense portion and the non-receipt
> amounts of the miscellaneous expense portion and the amount of
> unavoidable lease penalty authorized in accordance with Section 252.
> The initial advance of funds for subsistence expenses shall not exceed
> the maximum amount allowable under Section 252.3a for the first 30 day
> period. Thereafter, funds may be advanced for subsequent 30 day
> periods (actual subsistence method only) as authorized by the
> agency.**

**254 [Conditions Requiring Refund]{.underline}**

**254.1 [Refund of Funds Advanced]{.underline}**

> **An advance of funds not subsequently covered by a grant of the home
> service transfer allowance shall be refunded by the employee to the
> agency.**

**254.2 [Refund of Grant]{.underline}**

> **An employee who has been transferred and who has been paid a home
> service transfer allowance under 5 U.S.C. 5924(2)(B) shall refund to
> the agency the total amount received as such allowance if he/she
> voluntarily separates (Section 040r) within twelve months from the
> date of his/her entrance on duty at his/her post in the U.S. or other
> non-foreign area, unless the head of agency determines in writing that
> it is appropriate to waive the refund.**

**260 [SEPARATE MAINTENANCE ALLOWANCE (Last Updated
7/22/2007)]{.underline}**

> **261 [Description]{.underline}**

**261.1 [Definitions (eff. 07/08/2007 TL:SR 679)]{.underline}**

> **a. \"[Separate maintenance allowance]{.underline}\"(SMA) is an
> allowance to assist an employee to meet the additional expenses of
> maintaining eligible family members elsewhere than at the employee\'s
> foreign post of assignment. There are three types of SMA: Involuntary
> (ISMA), Voluntary (VSMA), and Transitional (TSMA):**
>
> **(1) \"Involuntary separate maintenance allowance\" (ISMA) may be
> granted because of dangerous, notably unhealthful, or excessively
> adverse living conditions at the employee\'s post of assignment in a
> foreign area, or for the convenience of the Government. (See 262.1.)**
>
> **(2) \"Voluntary separate maintenance allowance\" (VSMA) may be
> granted to an employee who personally requests such an allowance,
> based on special needs or hardship involving the employee or family
> member(s). (See 262.2.)**
>
> **(3) \"Transitional separate maintenance allowance\" (TSMA) may be
> granted to an employee whose family members temporarily occupy
> commercial quarters following termination of an evacuation or in
> connection with an unaccompanied assignment. (See 262.3.)**
>
> **b. \"[Member of family]{.underline}\" means an individual as defined
> in Section 040m (1) through (4), except that, to be considered a
> member of family for separate maintenance allowance purposes, parents,
> sisters and brothers must have resided with the employee for a period
> of at least 12 months immediately prior to the date of application.
> Agencies may waive the 12-month co-residency requirement if the
> employee\'s immediate previous foreign posting was unaccompanied (or
> the employee's onward foreign posting is unaccompanied) (eff. 7/22/07
> TL:SR 679).**
>
> **c. \"[Child]{.underline}\", for determining appropriate SMA payment
> amounts (see SMA table at 267.1a), is a family member who is unmarried
> and under 21 years of age as defined in 040m(2) and (4). For ISMA,
> dependent children, including brothers and sisters, must be under age
> 21 or incapable of self-support unless they are attending secondary
> school. For VSMA, dependent children must be under age 18 or incapable
> of self-support unless they are attending secondary school (i.e.,
> grades 9-12).**
>
> **d. \"[Adult]{.underline}\", for determining appropriate SMA payment
> amounts (see SMA table at 267.1a), includes the employee\'s spouse and
> any of the relatives defined in 040m as family members who are 21
> years of age or older.**

**261.2 [Scope (eff. 07/22/2007 TL:SR 679)]{.underline}**

> **SMA is intended to assist in offsetting the additional expense
> incurred by an employee who is compelled by the circumstances
> described below to maintain a separate household for the family or a
> member of the family. An employee who is receiving SMA on behalf of a
> member of family is not eligible for other allowances or benefits
> under these regulations on behalf of that member of family except as
> provided under 242.7, 252.8, 262.5 and 267.2.**

**262 [Circumstances Warranting SMA (eff. 07/08/2007 TL:SR
679)]{.underline}**

> **SMA may be granted to an employee whenever the head of agency
> determines that the employee is compelled to maintain any or all
> members of family elsewhere than at the foreign post of assignment
> because of the following circumstances:**

**262.1 Involuntary SMA (ISMA) - [For the Convenience of the
Government]{.underline}**

> **An agency may authorize ISMA when adverse, dangerous, or notably
> unhealthful conditions warrant the exclusion of members of family from
> the area or when the agency determines a need to exclude members of
> family from accompanying an employee to the area. Dependent children,
> including sisters and brothers, must be under age 21 or incapable of
> self-support, unless they are attending secondary school (i.e., grades
> 9-12). (See also 261.1b and 264.1.)**

**262.2 Voluntary SMA (VSMA) - [For Special Needs or Hardship of the
Employee]{.underline}**

> **An agency may authorize VSMA when an employee requests VSMA for
> special needs or hardship prior to or after arrival at post for
> reasons including but not limited to career, health, educational or
> family considerations for the spouse, children or other family member.
> Dependent children, including sisters and brothers, must be under age
> 18 or incapable of self-support, unless they are attending secondary
> school (i.e., grades 9-12). (See also 264.2.)**
>
> **Unless specifically designated otherwise by the head of agency,
> eligible family members on VSMA are considered to be officially
> residing in the U.S.**

**262.3 Transitional SMA (TSMA) - [Following the Termination of an
Evacuation or in Connection with Commencement/Termination of an
Unaccompanied Tour]{.underline}**

> **An agency may authorize TSMA for reason(s) outlined in (a) through
> (e) below to assist an employee with additional costs incurred when
> eligible family members are required to temporarily occupy commercial
> housing while establishing permanent housing following an evacuation
> or, in the case of (d) or (e) below, in connection with unaccompanied
> assignments. Temporary commercial housing is housing that is occupied
> on a short-term basis, such as a hotel, motel, commercially-leased
> house or apartment, or other transient-type commercial establishment.
> Employees whose family members reside in non-commercial housing,
> housing that can be occupied for a longer term or is considered
> private, may not receive TSMA. Examples of non-commercial housing
> include employee-owned housing, living with family or friends, and
> apartment rentals where the lease term is longer than six months.**
>
> **For TSMA rates, refer to the tables at 267.1.b.**
>
> **a. [Following the Termination of an Evacuation and the Conversion of
> a Post to an Unaccompanied Status]{.underline}**
>
> An agency may authorize TSMA when a post is converted to any
> unaccompanied status upon termination of an authorized/ordered
> departure and eligible family members are occupying temporary
> commercial housing.
>
> TSMA under this paragraph (a) may be granted for a period up to sixty
> (60) calendar days after the end of an evacuation when the post is
> converted to any unaccompanied status.
>
> When the head of an agency or an authorizing official determines, on a
> case by case basis, that extreme or unusual circumstances are present,
> the period of time for TSMA under this paragraph (a) may be extended
> for not more than thirty (30) additional calendar days. An example
> would be that the employee has made every effort to get the full
> Household Effects (HHE) shipment to the family members but, due to
> restrictions or difficulties in transport, the family has not received
> the full HHE shipment necessary to establish a permanent residence.
>
> **b. [Following the Termination of an Evacuation and Reversion of Post
> to Accompanied Status\--For Educational Considerations]{.underline}**
>
> An agency may authorize TSMA when family members are in temporary
> commercial housing and choose to remain for completion of the current
> school year if a child is in the final semester of the current school
> year (grades K through 12) when the evacuation is terminated.
>
> TSMA under this paragraph (b) may be granted for a period of up to
> ninety (90) calendar days after the end of an evacuation.
>
> **c. [Following Termination of an Evacuation and Reversion of Post to
> Accompanied Status for Other Situations]{.underline}**
>
> If an employee and/or family members cannot return to post for reasons
> beyond the employee's control, and the employee with family members,
> or eligible family members alone, were occupying temporary commercial
> lodging at the time that an evacuation ended and the post reverted to
> accompanied status, then the agency may authorize TSMA under this
> paragraph (c) on a case-by-case basis for up to thirty (30) calendar
> days.
>
> **d. [When Family Members Must Depart from an Accompanied Foreign Post
> Because Employee\'s Next Foreign Post Is Unaccompanied]{.underline}**
>
> **An agency may authorize TSMA pending commencement of ISMA when
> family members are required to occupy temporary commercial quarters at
> the authorized ISMA location following their departure from an
> accompanied foreign post because they are not permitted to reside with
> the employee at his/her onward foreign post of assignment.**
>
> **TSMA under this paragraph (d) may be granted for a period of up to
> sixty (60) calendar days after the eligible family members arrive at
> the ISMA location and occupy temporary commercial housing. TSMA shall
> not be paid for family members for days for which the employee
> receives per diem on behalf of the same family member(s).**
>
> **e. [When Family Members on ISMA Prepare To Depart ISMA Point for
> Employee's Next Foreign Post (Accompanied)]{.underline}**
>
> **An agency may authorize TSMA when family members on ISMA are
> required to vacate their permanent housing at the ISMA location and
> occupy temporary commercial quarters immediately prior to their
> departure from the ISMA point to join the employee at his/her new
> foreign post of assignment, when that post is accompanied.**
>
> **TSMA under this paragraph (e) may be granted for a period of up to
> ten (10) calendar days after the eligible family members occupy
> temporary commercial housing. TSMA shall not be paid for family
> members for days for which the employee receives per diem on behalf of
> the same family member(s).**

**262.4 [Separation from Eligible Family Member]{.underline} (eff.
07/08/2007 TL:SR 679)**

> **a. For Voluntary SMA, the separation from the eligible family member
> must reasonably appear to require a separation for at least 90
> consecutive calendar days and be for conditions described in Section
> 262.2, except as provided below:**
>
> **Exceptions: The 90-day period may be reduced to 30 days and the
> change-of-election provisions of 264.2(2) do not apply when:**
>
> **(1) adequate medical facilities in the area are not available for
> pre and post natal care; or**
>
> **(2) family members are detained in the United States for medical
> clearance; or**
>
> **(3) children must begin or complete a school year before the
> employee has arrived at post or after the employee has departed on
> transfer to another post in a foreign area.**
>
> **After expiration of the 90-day or 30-day periods, a grant previously
> not authorized under this section may be made for the entire period of
> separation if the condition necessitating separate maintenance
> continued for a longer period.**

**b. For Involuntary SMA, the 90-day or 30-day separation period of
262.4a does not apply to eligible family members. Involuntary SMA is
effective the first day of separation, provided that Form SF-1190 has
been submitted.**

**262.5 [Education Allowance for Involuntary SMA Location]{.underline}
(eff. 07/08/07 TL:SR 679)**

**When SMA is granted for the Government\'s convenience (ISMA), and a
foreign area is designated as the official ISMA location, an employee
can be authorized an education allowance within the applicable
\"school-at-post\" education allowance rate for the officially
authorized foreign ISMA location on behalf of a child authorized to
reside at that ISMA location, unless the child has arrived at a selected
educational institution under educational travel authority within the
last 12 months (see 282).**

**263 [Circumstances Not Warranting SMA]{.underline}**

**263.1 [Member of Family Not Normally Residing With
Employee]{.underline}**

> **When a member of family would not normally reside with the employee,
> this individual does not meet the definition of member of family;**

**263.2 [Married Couple Employees (Eff. 7/9/06 TL:SR 666)]{.underline}**

> **When the spouse of an employee is either a member of the military
> services or is a U.S. Government civilian employee subject to
> worldwide assignment availability. However, a career or probationary
> career employee in leave without pay status (LWOP) is considered a
> dependent;**

**When the child of married couple employees subject to worldwide
assignment availability is residing with the other employee parent,
regardless of whether the child was previously on the orders of the
employee requesting SMA on behalf of the child.**

**263.3 [Separation/Divorce]{.underline}**

W**hen a legal separation exists between an employee and spouse; or a
separation occurring through a divorce decree, whether limited
interlocutory or final. A legal separation is deemed to exist at such
time as either the employee or spouse shall have initiated action
affecting the status of the marriage, including (1) a
divorce/dissolution action, (2) a separate maintenance action, or (3)
any type of formal or informal written agreement, such as a property
settlement agreement, indicating legal separation. A separate
maintenance action is one against a spouse for permanent or temporary
support and maintenance for the moving spouse, and for support,
maintenance and education of minor children; (eff. 6/12/05 TL:SR 652)**

**263.4 [Lack of Legal Custody of Child]{.underline}**

**When a child\'s legal custody is vested wholly, or in part, in a
person other than the employee or the employee\'s current spouse, except
as follows: SMA may be granted when the employee (or current spouse) has
joint legal custody and child does not reside with the other parent and
it is established that except for the circumstances described in Section
262 the child would reside with the employee and the employee\'s current
spouse;**

**263.5 [Child Receiving A School Away from Post Education
Allowance]{.underline}**

**When a child is receiving a \"school away from post\" education
allowance grant under these regulations Voluntary SMA is not warranted.
ISMA payments may be received during the official break between school
years if the government will not permit the child to join the employee
at post**; **(eff. 6/12/05 TL:SR 652)**

**263.6 [Child on Educational Travel]{.underline}**

**When a child travels on \"educational travel\" at the secondary level,
for the 12-month period following that travel/trip;**

**263.7 [Voluntary SMA Within the Same Country or Within 300 Miles of
Employee]{.underline}**

**When the member of family on Voluntary SMA is residing within the same
country or within 300 miles (one-way road mileage) from the employee;**

**263.8 [SMA Payment Withheld if Per Diem Payable]{.underline}**

**While the member of family is eligible for travel per diem.**

> **264 [Application and Supporting Data:]{.underline} (In addition to
> data required by 077.32a) (eff. 07/08/2007 TL:SR 679)**

**264.1 Involuntary SMA (ISMA) - [For Convenience of the
Government]{.underline}**

**An SMA application based on \"for the convenience of the Government\"
reasons should be annotated in box 18 of the SF-1190 to reflect the
following circumstances where appropriate:**

**(1) Where housing facilities at the post are subject to control by
United States military authorities, a foreign government, or some other
authority, and are not available for use by the eligible family
member.**

**(2) Where, in the interest of the Government, the agency has:**

**a. withheld or terminated authority for the eligible family member\'s
transportation to the post; or**

**b. recommended that the eligible family member leave the post of
assignment.**

**(3) Applications based upon health factors shall be supported by a
statement from the attending physician. Grants shall also be supported
by a ruling by reliable medical authority, that is, the ranking medical
officer attached to the agency, or by such other person or group of
persons as the head of agency may designate.**

**264.2 Voluntary SMA (VSMA) - [Based on Special Needs or Hardship of
the Employee]{.underline}**

> **a. An SMA application based on the needs or hardship of the employee
> should include in box 18 of SF-1190 a statement from the employee
> certifying the circumstances of special need or hardship and stating
> that such circumstances do not:**

**(1) include legal separation (see Section 263.3) between employee and
spouse or separation occurring through a divorce decree, whether
limited, interlocutory, or final; or**

**(2) involve a child whose legal custody is vested wholly, or in part,
in a person other than the employee or the employee\'s current spouse.
When the employee has joint legal custody, a statement must include that
child will not reside with the other parent; or**

**(3) include a child, brother or sister, 18 years of age or over (see
Section 262.2). If the child will be attending secondary school beyond
age 18, the employee when applying for VSMA must certify that VSMA will
be terminated within three months from the day the child leaves the
secondary school.**

> **b. At the time of assignment an employee must elect (1) to have an
> eligible family member included on the employee\'s travel orders or
> (2) not placed on the travel orders and instead be placed on VSMA.
> After this initial election, the employee may request that VSMA either
> commence/terminate, depending on the initial election, only once for
> each member of family during a tour. However, this change cannot occur
> during the employee\'s first or last 90 days at post (for exceptions,
> see 262.4a).**

**[EXCEPTION]{.underline}: Following termination of an
authorized/ordered departure an employee may elect VSMA at the official
safehaven for eligible family members previously eligible for SEA
payments under DSSR Chapter 600 and for whom round-trip travel expenses
have already been authorized. The employee may be permitted to then
terminate this VSMA and these eligible family members may be permitted
to return to post provided return travel to post does not occur during
the employee\'s last 90 days at a post of assignment. Such termination
and return are available only if no other allowances or benefits under
these regulations are authorized for eligible family members during a
period of SMA commenced under this exception. No additional expenses for
travel, access to goods in storage, shipment of household effects or
other such SMA-related expenditures may be incurred on their behalf.**

**264.3 Transitional SMA (TSMA) - [Following the Termination of an
Evacuation or in Connection with Commencement/Termination of an
Unaccompanied Tour]{.underline}**

> **a. Following the Termination of an Evacuation and Conversion of Post
> to Unaccompanied Status (262.3a)**
>
> **1. A TSMA application under this paragraph (a) for days 1 through 60
> should be annotated in box 18 of the SF-1190 to reflect the following
> circumstances:**

**(a) The employee's eligible family members were evacuated from post.**

**(b) The evacuation has been terminated and post has been converted to
any unaccompanied status.**

**(c) The eligible family members are occupying temporary commercial
quarters.**

> **2. In addition to 264.3a (1) requirements, a TSMA application for
> days 61 through 90 should include in box 18 of the SF-1190 the extreme
> or unusual circumstances which warrant extension of Transitional SMA
> beyond 60 days.**
>
> **3. A TSMA application should include documents certifying that the
> eligible family members are occupying commercial quarters at the time
> of the application. These documents may include, but are not limited
> to, receipts and/or lease agreements.**
>
> **b. Following the Termination of an Evacuation and Reversion of Post
> to Accompanied Status - For Educational Considerations (262.3b)**
>
> **1. A TSMA application under this paragraph (b) for days 1 through 90
> should be annotated in box 18 of the SF-1190 to reflect the following
> circumstances:**

**(a) The employee's eligible family members were evacuated from post.**

**(b) The evacuation has been terminated during the final semester of
the current school year and the family members wish to remain at the
safehaven in order for the eligible family members attending grades K-12
at the safehaven to complete the current school year.**

**(c) The eligible family members are occupying temporary commercial
quarters at the safehaven.**

**(d) The family members intend to return to the post following
completion of the current school year. However, if return to post would
be within employee's last 90 days at post \[see 264.2(2) under
EXCEPTION\], then family members would need to be placed on voluntary
SMA following the 90 days under 262.3b TSMA for the remainder of
employee's time at post. Note: if, within the 90-day TSMA 262.3b period,
the family members intend not to return to post, the employee must
submit an updated SF-1190 stating date the family intended not to return
to post. Voluntary SMA would commence from the day following the date of
intent not to return to post.**

> **2. A TSMA application should include documents certifying that the
> eligible family members are occupying commercial quarters at the time
> of the application. These documents may include, but are not limited
> to, receipts and/or lease agreements. The last day of school should
> also be noted on the TSMA application.**
>
> **c. Following Termination of an Evacuation and Reversion of Post to
> Accompanied Status \-- For Other Situations (262.3c)**

**A TSMA application under this paragraph (c) for days 1 through 30
should be annotated in box 18 of the SF-1190 to reflect the following
circumstances:**

**1. The employee\'s eligible family members were evacuated from post.**

**2. Reason(s) family members cannot return to post which are beyond
employee\'s control.**

**3. The eligible family members are occupying temporary commercial
quarters at the safehaven.**

> **d. When Family Members Must Depart from an Accompanied Foreign Post
> Because Employee\'s Next Post Is Unaccompanied (262.3d)**

**A TSMA application under this paragraph (d) for days 1 through 60
should be annotated in box 18 of the SF-1190 to reflect the following
circumstances:**

**1. The employee\'s eligible family members are occupying temporary
commercial quarters at their prospective/authorized ISMA location while
looking for permanent quarters.**

**2. The employee has been transferred to an unaccompanied post and just
prior to this transfer the employee\'s eligible family members
officially resided with the employee at an accompanied foreign post of
assignment.**

**3. The eligible family members are not occupying permanent quarters.**

> **e. When Family Members on ISMA Prepare To Depart ISMA Point for
> Employee's Next Foreign Post (Accompanied) (262.3e)**

**A TSMA application under this paragraph (e) for days 1 through 10
should be annotated in box 18 of the SF-1190 to reflect the following
circumstances:**

**1. The employee will be transferred from an unaccompanied foreign post
to an accompanied foreign post.**

**2. The eligible family members have been on ISMA while the employee
was at the unaccompanied post and now must vacate their permanent
quarters and occupy temporary commercial quarters at their
official/authorized ISMA location prior to commencing travel from that
location to join the employee at the foreign accompanied post.**

**3. The eligible family members are occupying temporary commercial
quarters at the ISMA point.**

> **265 [Commencement And Continuation of Grant]{.underline}**

**265.1 [Upon Assignment to a New Post (Eff. 07/08/2007 TL:SR
679)]{.underline}**

**The grant of ISMA or VSMA to an employee in connection with assignment
to a new post shall commence as of the latest of the dates on which
the:**

**(1) employee submits SF-1190 application for SMA grant (See also
262.4a and 262.4b); or**

**(2) employee begins official travel under an assignment order; or**

**(3) separation from the family member occurs (See also 263.8).**

**265.2 [During Assignment to a Post]{.underline}**

**If ISMA or VSMA is granted to an employee during the period of service
at a post of assignment, the grant shall commence as of the latter of
the following dates:**

**(1) date on which employee submits SF-1190 application for SMA grant
(See 262.4a and 262.4b); or**

**(2) date on which the separation from the member of family occurs (See
also 263.8).**

**265.3 [During Employee\'s Absence from Post]{.underline}**

**The grant shall continue during the absence of the employee from the
post provided the employee maintains quarters at the post, unless
terminated under the provisions of 266.2 or 266.3.**

**265.4 [During Visit of Member of Family to Post (Eff. 7/9/06 TL:SR
666)]{.underline}**

**The grant of SMA on behalf of a member of family may continue during
the family member\'s visit to post when the visit is for thirty (30)
consecutive days or less, providing the member of family is again en
route to the SMA point by the 31st day and the number of days the family
member stayed at the post has not exceeded 90 days during one 12-month
period (See 266.1).**

> **266 [Suspension/Termination of Grant]{.underline}**

**266.1 [During Visit of Member of Family to Post (Eff. 07/08/2007 TL:SR
679)]{.underline}**

**The grant of ISMA or VSMA on behalf of a member of family shall be
suspended the day that the family member arrives at post when the stay
is or will be in excess of thirty (30) consecutive days, or has exceeded
or will exceed 90 days during one 12-month period. No other allowances
or benefits under these regulations may be authorized for this member of
family while visiting post.**

**ISMA or VSMA payments may be resumed effective the day the member of
family departs en route to the SMA point, provided the family member's
stay at the post has not exceeded 90 days within one 12 month period.**

**266.2 [Transfer (07/08/2007 TL:SR 679)]{.underline}**

**When an employee is transferred from a post at which the employee has
been granted ISMA or VSMA, such grant shall terminate as of the earliest
of the following dates:**

**(1) date the employee commences travel under the transfer order; or**

**(2) effective date of transfer when no travel by the employee under
the transfer order is involved.**

**266.3 [Separation (07/08/2007 TL:SR 679)]{.underline}**

**When an employee is separated (040r) while assigned to a post at which
the employee has been granted ISMA or VSMA, such grant shall terminate
as of the earlier of the following dates:**

**(1) last day of employment; or**

**(2) date on which the employee is reunited with member of family.**

**266.4 [Transitional SMA (07/08/2007 TLSR 679)]{.underline}**

**Transitional SMA shall terminate as of the earliest of the following
dates:**

**(1) date the employee commences travel under transfer orders from the
formerly evacuated post or date of transfer when no travel by the
employee under the transfer order is involved (pertains to 262.3a,
262.3b and 262.3c only).**

**(2) date the authorized period for Transitional SMA ends.**

**(3) date the complete Household Effects (HHE) shipment is delivered to
family (pertains to 262.3a and 262.3d TSMA only).**

**(4) date the family members occupy non-commercial quarters.**

**(5) date the family members occupy permanent quarters.**

**(6) three days after the last day of school (pertains to 2623.b TSMA
only).**

**(7) date the family members commence travel to the employee\'s onward
accompanied post of assignment (pertains to 262.3e TSMA only).**

> **267 [Payment]{.underline}**

**267.1 [Determination of Rates]{.underline}**

> **a. [Voluntary/Involuntary SMA (eff. 07/08/2007 TL:SR
> 679)]{.underline}**
>
> **The annual rate of the ISMA or VSMA grant to an employee is
> determined by the number of family members maintained elsewhere than
> at the post of assignment. The rates in the following table differ by
> type of SMA but do not vary by location of the separate household.
> (eff. 6/12/05 TL:SR 652)**

+---------+-------+-------+-------+----------+----------+-----------+
| Type of | 1     | 2 or  | 1     | 1 Adult  | 1 Adult  | 1 Adult   |
|         | Child | More  | Adult | and      | and      | and       |
| SMA     |       |       |       |          |          |           |
|         | Only  | Chi   | Only  | 1        | 2 or 3   | 4 or More |
|         |       | ldren |       | Ad       |          |           |
|         |       |       |       | ditional | Ad       | A         |
|         |       |       |       |          | ditional | dditional |
|         |       |       |       | Family   |          |           |
|         |       |       |       |          | Family   | Family    |
|         |       |       |       | Member   |          |           |
|         |       |       |       |          | Members  | Members   |
+---------+-------+-------+-------+----------+----------+-----------+
| Vo      | \$    | \$    | \$    | \$10,700 | \$13,200 | \$15,900  |
| luntary | 4,300 | 7,500 | 8,400 |          |          |           |
+---------+-------+-------+-------+----------+----------+-----------+
| Invo    | \$    | \$    | \$    | \$13,400 | \$15,200 | \$17,700  |
| luntary | 5,800 | 8,700 | 9,900 |          |          |           |
+---------+-------+-------+-------+----------+----------+-----------+

> **See 261.1.c for definition of "child" and 261.1d for definition of
> "adult".**
>
> **b. [Transitional SMA]{.underline} (eff. 07/08/07 TL:SR 679)**
>
> **Transitional SMA is to be paid at a daily rate, varying only by the
> number of eligible family members maintained at a location other than
> the post of assignment. The rates in the following table are not
> deducted from the annual rate determined in 267.1a above and** **do
> not vary by either the location of post or the location of the
> separate household.**

  -------------------------- --------------- -------------- --------------
  **Per Family Not Per       **Day 1-30**    **Day 31-60**  **Day 61-90**
  Person**                                                  

  **1-2 Family Members**     **\$100/day**   **\$70/day**   **\$50/day**

  **3 or More Family         **\$120/day**   **\$80/day**   **\$60/day**
  Members**                                                 
  -------------------------- --------------- -------------- --------------

> **(1) For 262.3a TSMA: If the head of an agency or authorizing
> official determines that an extension beyond sixty (60) calendar days
> is necessary, Transitional SMA may be paid at the 61^st^ through
> 90^th^ calendar day rate shown in the table above. The maximum period
> under 262.3a Transitional SMA shall not exceed a total of ninety (90)
> days. Following termination of 262.3a Transitional SMA, Involuntary
> SMA will commence. See table at 267.1a for appropriate ISMA rate.**
>
> **(2) For 262.3b TSMA: The maximum period under 262.3b Transitional
> SMA shall not exceed a total of ninety (90) days. Following
> termination of 262.3b Transitional SMA, Voluntary SMA will commence
> \[see 264.2(2) under EXCEPTION\]. See table at 267.1a for appropriate
> VSMA rate.**
>
> **(3) For 262.3c TSMA: The maximum period under 262.3c Transitional
> SMA shall not exceed a total of thirty (30) days. Following
> termination of 262.3c Transitional SMA, Voluntary SMA will commence
> \[see 264.2(2) under EXCEPTION\]. See table at 267.1a for appropriate
> VSMA rate.**
>
> **(4) For 262.3d TSMA: The maximum period under 262.3d Transitional
> SMA shall not exceed a total of sixty (60) days. Following termination
> of 262.3d Transitional SMA, Involuntary SMA will commence. See table
> at 267.1a for appropriate ISMA rate.**
>
> **(5) For 262.3e TSMA: The maximum period under 262.3e Transitional
> SMA shall not exceed a total of ten (10) days.**

**267.2 [Payment Reduced When Government Quarters or Special Benefits
Are Available to Family Members]{.underline}**

**Payment under a SMA grant shall be reduced for any period during which
a family member on behalf of whom the allowance was granted resides in
Government provided quarters or for whom special benefits are provided
by the U.S. Government. In determining the amount to be deducted the
following criteria shall be applied:**

**a. if the family members are provided adequately furnished quarters
including necessary heat, electricity and water at U.S. Government
expense, the rate will be reduced by 70%. In the event that necessary
heat, electricity and water are not provided at Government expense, the
grant may be increased by the utilities expenses actually incurred by
the employee;**

**b. if the quarters are provided without major household effects such
as basic furniture and major appliances, the reduction in the rate will
be 50% with utilities consideration as in Part a if necessary;**

**c. in addition to the reductions required by Parts a and b, the
separate maintenance grant will be reduced by 10% of the rate if family
members receive local transportation at Government expense, and by an
additional 10% of the rate if family members are provided access to
military commissary and exchange facilities.**

**In no instance under either Part a or Part b, above, will the total
grant exceed the maximum applicable rate found at 267.1.**

**267.3 [Method of Payment]{.underline}**

> **a. [Voluntary/Involuntary SMA]{.underline}**
>
> **SMA shall be computed and paid at annual rates, divided by the
> number of days in the calendar year to obtain a daily rate (counting
> 1/2 cent and over as a whole cent); multiplying the daily rate by 14
> to obtain a biweekly rate; and multiplying the daily rate by the
> number of days involved to obtain the rate for any other period. The
> rate for any split pay period at the end of a calendar year shall be
> computed at the daily rate applicable on the first day of that pay
> period.**
>
> **b. [Transitional SMA]{.underline} (eff. 07/08/2007 TL:SR 679)**
>
> **The applicable Transitional SMA daily rate shall be computed by
> multiplying the daily rate by 14 to obtain a biweekly rate; and
> multiplying the daily rate by the number of days involved to obtain
> the rate for any other period. The applicable rate for any split pay
> period at the end of a calendar year shall be computed at the daily
> rate applicable on the first day of that pay period.**

**267.4 [Travel and Transportation Costs]{.underline}**

**Travel and transportation costs are payable in accordance with the
regulations of each agency.**

**270 [EDUCATION ALLOWANCE (Last Updated 7/22/2007)]{.underline}**

**271 [Definitions ]{.underline}**

**a. \"[Education allowance]{.underline}\" means an allowance to assist
an employee in meeting the extraordinary and necessary expenses incurred
by an employee by reason of service in a foreign area, not otherwise
compensated for, in providing adequate elementary and secondary
education for dependent children.**

**b. \"[Adequate school]{.underline}\" means an elementary school
(grades kindergarten and 1-8 or equivalent) or secondary school (grades
9-12 or equivalent) not requiring mandatory denominational religious
instruction and providing an educational curriculum and services
reasonably comparable to those normally provided without charge in
public schools in the United States. The major criterion of \"adequacy\"
is whether a child of normal ability, upon completion of a grade, or its
equivalent, can enter the next higher grade in a public school in the
United States.**

> **The Department of State, Office of Overseas Schools determines the
> "adequacy" of the schools at the overseas posts that are not U.S.
> Department of Defense Schools. (Eff. 7/9/06 TL:SR 666)**

**c. \"[Educational method]{.underline}\" means: (1) \"school-at-post\";
or (2) \"school-away-from-post\"; or (3) \"home study/private
instruction\"; or (4) special needs as defined in this section. (Eff.
10/02/05 TL:SR 656)**

**d. \"[School at post]{.underline}\" means an elementary or secondary
school within daily commuting distance of the employee\'s post of
assignment.**

**e. \"[School away from post]{.underline}\" means an elementary or
secondary school so far beyond daily commuting distance of the
employee\'s post as to necessitate board and room in connection with
attendance.**

**f. \"[Home study/Private Instruction]{.underline}\" means a complete
academic course using correspondence course and/or other appropriate
materials in the home and/or by private instruction.**

**g. \"[Child]{.underline}\" means a dependent who is one of the
children defined in Section 040m(2) and (4) and who is eligible for
education at the elementary or secondary school level (grades K-12)
except that such child must have attained the age of four years and must
not have reached his/her 21st birthday (see section 276.24). A child
with special needs under Sections 271m and 276.8 is considered to be
covered by these regulations from birth.**

**h. \"[School year]{.underline}\" means the total number of calendar
days involved in obtaining, by means of a specific educational facility,
elementary or secondary schooling within one prescribed maximum rate in
one 12 month period.**

**i. \"[Advanced Placement and International Baccalaureate
Courses]{.underline}\" are courses offered by The College Board (888
Seventh Avenue, New York, NY 10016) and the International Baccalaureate
North America (200 Madison Avenue, New York, NY 10016), respectively.
These are available to secondary school (grades 9-12) students and
normally conclude with exams. A survey of exam-related IB and AP tests
revealed expenses incurred are funded by U.S. public school districts,
therefore, employees may claim full expenses for IB and AP fees per exam
per child.**

**j. \"[Kindergarten]{.underline}\", except for a special needs child,
means a one school-year program similar to the U.S. public school
program immediately preceding grade 1 and does not include the nursery
school level. At posts where schools generally follow a U.S. school
calendar (i.e. school year begins in August or September) the child
needs to turn five on or before December 31 of that school year. At
posts where schools follow another hemisphere calendar, a child needs to
be at least four years and eight months old by the beginning of the
school year. (See exception at 276.25)**

**k. \"[Post-audit]{.underline}\" means after approval (approbation) by
post\'s authorizing official and after payment has been made to the
employee. All supporting documentation, originals and certified copies,
are to be kept under one cover, to be available to an office which has
oversight authority.**

**l. "[English as a Second Language (ESL)]{.underline}" - is additional
assistance and/or instruction provided to a child not speaking English
sufficiently well to participate fully in a school's curriculum.**

**m. [Special Needs Education Allowance]{.underline}: This allowance
applies to children who would fall under PL-105-17, the Individuals with
Disabilities Education Act (IDEA), if residing in the United States. In
general, these children are physically, emotionally, developmentally,
and/or mentally disabled and the law mandates they receive additional
educational resources.**

**n. "[Base school at post"]{.underline} is usually the least expensive
"adequate" school as determined by the Department of State, Office of
Overseas Schools (See 271b.), or the U.S. Department of Defense School,
where available to eligible family members.**

**272 [Scope]{.underline}**

**272.1 [Purpose]{.underline}**

> **The education allowance is designed to assist in defraying those
> costs necessary to obtain educational services which are ordinarily
> provided without charge by the public schools in the United States,
> plus, in those cases where adequate schools are not available at the
> employee\'s post, the costs of room and board and periodic
> transportation between such posts and the nearest locality where an
> adequate school is available.**

**272.2 [Rates of Education Allowance]{.underline}**

> **Rates of education allowance are provided for \"school at post\",
> \"school away from post\" and \"home study/private instruction\".
> Where a local school is deemed adequate by the Department of State,
> the \"school at post\" and the \"school away from post\" rates are
> identical. In this circumstance, the rate for \"school away from
> post\" does not reflect the costs of attending a boarding school but
> simply indicates the allowance available for an employee who desires
> to send his/her child away to school despite the availability of an
> adequate local school (see section 277.2 for allowable expenses). When
> a local school is deemed to be inadequate, a higher allowance rate is
> established to assist with the costs of attending a school away from
> the post. Separate rates are available for home study/private
> instruction (274.12b) and special needs education allowance (274.12c).
> An employee may not receive an allowance greater than the rate
> provided for the educational method selected except in connection with
> supplementary instruction or education of a special needs child.**

**272.3 [Selection of School]{.underline} (Eff. 10/02/05 TL:SR 656)**

> **An employee has freedom of choice in school selection with
> reimbursement up to the rate cited in Section 920 for allowable
> expenses (Section 277). However, there is a restriction on the \"at
> post\" education allowance. If an employee chooses a school other than
> the base school on which the education allowance is calculated,
> reimbursement for all one-time fees under DSSR 274.12e is limited to
> an amount not to exceed the total of all one-time fees charged by the
> base school. If one-time fees exceed those of the base school,
> additional one-time fees may be reimbursed against the Section 920
> education allowance rate as long as that maximum rate has not been
> reached. In cases in which a student is required to transfer schools
> for reasons beyond the family\'s control, the post may request a
> waiver of the maximum rate from the Director of the Office of
> Allowances.**
>
> **Example 1: Child is in third grade at the base school (grades K-6)
> and one-time fees are paid which total \$3,000. Parent changes schools
> the following year and one-time fees are \$2,500. The parent cannot be
> reimbursed under DSSR 274.12e for one-time fees since the maximum
> allowed of \$3,000 was paid the previous year. Tuition for fourth
> grade at the new school is \$10,000. DSSR Section 920 education
> allowance maximum for fourth grade at that post is \$13,000. The
> parent can be reimbursed for the \$2,500 one time fees at the new
> school under the DSSR Section 920 education allowance maximum since
> that maximum has not been reached (\$13,000 minus \$10,000 leaves
> \$3,000 which can be used to reimburse for the \$2,500 one time fees
> at the new school).**
>
> **Example 2: Base school one-time fees are \$1000. DSSR Section 920
> Education Allowance maximum is \$8,000. Parent has chosen non-base
> school where one-time fees are \$3,000 and tuition is \$6,000.
> One-time fees may be reimbursed at \$1,000 (limited to the base school
> one-time fees). The other \$2,000 of one-time fees may be reimbursed
> under DSSR Section 920 since the maximum has not been reached (\$8,000
> minus \$6,000 leaves \$2,000 which can be used to reimburse for the
> remaining \$2,000 of one time fees at the non-base school).**
>
> **Example 3: Base school one-time fees are \$4,000. DSSR Section 920
> Education Allowance maximum is \$18,000. Parent has chosen non-base
> school where one-time fees are \$6,000 and tuition is \$17,000.
> One-time fees may be reimbursed at \$4,000, leaving \$2,000 not
> allowed under one-time fees. If the DSSR Section 920 maximum has not
> been reached, the \$2,000 can be reimbursed under that maximum
> (\$18,000 minus \$17,000 with a remainder of \$1,000 below maximum).
> Only \$1,000 can be reimbursed to the parent, leaving the parent
> \$1,000 out of pocket for the remaining one-time fees at the non-base
> school.**

**273 [Application Including Estimates of Costs]{.underline}**

**After the employee, or a family member, has arrived at the post, an
application may be filed (Section 960 Education Allowance Worksheet)
including estimates of costs of tuition, books and supplies, required
fees, room and board, and transportation for an education allowance
grant on behalf of each child. (See allowable costs in Section 277.)
However, an employee is expected to submit such receipts, billings, or
other acceptable documentation of actual costs as are available at the
time of the application. The application for each child shall be only
for the school year, or fraction thereof, for which one maximum rate is
applicable. Evidence of actual schooling costs must be submitted before
the end of each school year or whenever requested by the officer
designated to authorize allowances, the Department of State, or other
responsible authority. (See Section 274.11b.)**

**274 [Grant of Education Allowances]{.underline} (See also Section
077.32b.)**

**274.1 [Amount]{.underline}**

> **274.11 [Normal Grant]{.underline}**

**a. An employee normally may be granted for each school year, or
fraction thereof, on behalf of a child in grades K-12, the rate
indicated in Section 920 for his/her post, grade and educational
facility selected (Section 271.c) or in the case of home study and
private instruction the rates indicated in Section 274.12b.**

**b. However, the officer designated to authorize allowances is required
to authorize smaller amounts when it is determined that the employee\'s
expenses for education justify such lesser amounts. Prior to the end of
the grant period, satisfactory documentation of actual allowable school
costs incurred by the employee, including transportation, must be
presented to the authorizing officer. If the employee cannot furnish
documentation to justify actual expenses for a grant year, the employee
will be required to pay any overpayments in excess of \$100. (eff.
5/1/05 TL:SR 650)**

> **274.12 [Other Amounts]{.underline}**

**The authorizing officer may authorize:**

**a. in addition to the amount authorized under Section 274.11 for
\"school at post\", an amount up to \$3,000 each school year for
supplementary instruction (See Section 276.9.);**

**b. in lieu of the \"school at post\" rate, a separate allowance rate
of up to \$5,700 each school year for home study/private instruction in
grades K-8 and up to \$7,700 in grades 9-12; however, if the local
school/grade is adequate, reimbursement is limited to the school at post
rate if it is lower than the home study/private instruction rate; (Eff.
07/09/06 TL:SR 666)**

**c. for the education of a special needs child in lieu of the \"school
at post\" rate, a separate allowance rate each school year up to
\$26,800 for \"school at post\" or \"home study/private instruction\"
including tutoring, or up to \$55,350 for \"school away from post\" (See
Section 276.8.);**

**d. temporary continuance of the rate of the last previous post when
the employee transfers and leaves his/her child in the same school (See
Section 276.5.);**

**e. in addition to the amount authorized under Section 274.11 for
\"school at post\", non-refundable amounts charged by schools as
one-time fees, not recurring in subsequent years of enrollment such as
building fees, registration fees, matriculation fees, or admission fees,
plus annual fees charged to just certain children in a family. This
subsection may not be used to pay for shares of stock in the school
which make either the employee or the United States Government a
shareholder in the school.**

> **Example:**
>
> **An annual Development Fee of \$100 is charged by a school for each
> of the first two children in a family but not for the remaining
> children. Section 274.12e provides authority to pay \$100 to the
> employee for each of the two children in addition to grants of amounts
> of education allowance indicated in Section 920.**
>
> **The head of agency or designee, may authorize a special advance
> (with employee signing a repayment agreement) to pay for
> extraordinarily large refundable deposits when required by the school
> at post. An extraordinarily large refundable deposit is defined as a
> deposit of at least \$600 per family which the employee is required to
> pay to the school at post and for which the school will not accept
> alternative payments.**

**f. in addition to the amount authorized under Section 274.11 for
"school at post", fees related to English as a Second Language
instruction for a child needing specialized assistance.**

**274.2 [Termination]{.underline}**

> **274.21 [Normal Termination]{.underline}**

**A grant normally will terminate at the end of the school year, or
fraction thereof, upon which the grant is based, when no amendment of
the grant is required under Section 274.22.**

> **274.22 [Other Termination]{.underline}**

**Where a grant is not terminated normally under Section 274.21, it will
be terminated as of the following applicable date:**

**a. the date the employee transfers or is separated;**

**b. the date the post\'s education allowance rate is revised in the
child\'s grade and educational method (Section 920);**

**c. the date the educational method (Section 271c) for the child is
changed;**

**d. the date the child is withdrawn from school for the remainder of
the school year; or**

**e. any date specified by the officer designated to authorize
allowances.**

**If the authorizing officer determines that revision of the grant is
necessary in connection with the above terminations, the recomputed
grant should provide for recovery of payment or increased payment when
applicable. An employee who is forced to withdraw a child from a
\"school at post\" or \"school away from post\" as a result of transfer
should not be financially penalized by reason of unavoidable educational
expense.**

**f. Where proration is determined to be the appropriate method of
recomputation, the following formulas should be used. The lower of the
two prorated amounts would be the amount to be granted. The 270 figure
used in the formulas represents the calendar days in a typical school
year. If the authorizing officer is able to determine the exact number
of days in a particular school year, this figure may be used.**

**1. [PRORATE MAXIMUM RATE]{.underline}**

**Maximum school year allowance \$\_\_\_\_\_\_\_\_\_ X Calendar days =
\$[\_\_\_\_\_\_ ]{.underline}**

**rate plus amount authorized = 270 Daily school attendance**

**for supplementary instruction Rate**

**2. [PRORATE EXPENSES]{.underline}**

**Employee\'s school year = \$\_\_\_\_\_\_\_ Calendar days =
\$\_\_\_\_\_\_\_**

**expenses 270 Daily X school attendance**

**Rate**

> **274.23 [Additional Grants for One School Year]{.underline}**

**An additional grant may be authorized on behalf of a child for the
remainder of a school year following termination of the preceding grant.
The total amount granted for that school year, however, may not exceed
the highest maximum education allowance rate prescribed for the post
during that school year in the child\'s grade and educational method
selected, plus amounts, if any, for supplementary instruction authorized
under Section 276.9. Exceptions are permitted in the circumstances
described in Section 274.22a and if the employee elects temporary
continuance of the rate of his/her last previous post in circumstances
described in Section 274.12d.**

**275 [Payments]{.underline}**

**Education allowances may be paid in advance, either by lump sum or by
installments, only as necessary for the employee to meet periodic
educational expenses or when a monetary advantage, such as a discount,
would accrue to the Government. If a grant payment is made by lump sum,
the authorizing officer must require proof of school payment within a
reasonable amount of time in order to certify that school bills were
paid at the beginning of the school year.**

**276 [Additional Criteria]{.underline}**

**276.1 [Posts in Evacuation/Authorized Departure Status]{.underline}**

> **Refer to Chapter 600 - Evacuation/Authorized Departure Payments.**

**276.2 [Special Eligibility Criteria]{.underline}**

> **276.21 A special needs child under Section 271m and 276.8 is
> considered to be covered by these regulations from birth.**
>
> **276.22 When a child is attending a school away from post, it must be
> established that, except during the period of attendance at a school
> away from post, the child would normally reside with the
> employee/parent at post unless the agency has determined the need to
> exclude non-adult family members from accompanying the employee to the
> area (see section 262.1).**
>
> **276.23 When an employee is assigned to a post where children
> \[definition 040m(2)\] are not allowed, the employee may request the
> applicable "away from post" education allowance for his/her child in
> lieu of involuntary separate maintenance allowance (SMA) for that
> child. (eff. 5/1/05 TL:SR 650)**
>
> **276.24 A child who has reached the age of 21 during a school year
> remains eligible for an education allowance only until the end of that
> school year.**
>
> **276.25 Posts at which the only adequate schools have a standard age
> for admission which is less than the age specified in 271(j) (e.g.,
> British curriculum schools) may apply for a waiver from the age
> limitation set forth in 271(j). To obtain a waiver, posts must submit
> a request to the Director, Office of Allowances, Department of State.
> The request must include (a) a certification by the authorizing
> officer that the standard age for admission to the only adequate
> schools at post is less than that specified in 271(j), and (b) a
> school grade matrix for all adequate schools.**

**276.3 [Child in the United States]{.underline}**

> **An education allowance shall not be paid for a child in the U.S.:
> (1) who has a natural or adoptive parent or step-parent residing in
> the U.S. (except where the employee establishes that the parent
> residing in the U.S. is divested of legal custody of the child or is
> mentally or physically unfit to care for the child or the step-parent
> is estranged from the employee); or (2) on whose behalf a separate
> maintenance allowance is being paid; or (3) for the 12-month period
> immediately following the child\'s arrival at a selected educational
> institution under educational travel authority (DSSR 280). (eff.
> 7/22/07 TL:SR 679)**

**276.4 [Child Residing in Foreign Area ]{.underline}**

> **276.41 When the U.S. is the official SMA location, but the child is
> residing in a foreign area, the employee is not eligible for education
> allowance payments on behalf of that child.**
>
> **276.42 When a foreign post is designated as the official Involuntary
> SMA location, the employee may be eligible for an education allowance
> on behalf of a child residing at that location, unless the child has
> arrived at a selected educational institution under educational travel
> authority within the last 12 months. (DSSR 262.5 and DSSR 282) (eff.
> 7/22/07 TL:SR 679)**

**276.5 [Employee Transfers to a New Foreign or Non-Foreign Post But the
Child Remains in Same School]{.underline}**

> **276.51 [Transfers to a New Foreign Post]{.underline}**
>
> **An employee, assigned to a post in a foreign area, who is officially
> transferred to a new foreign post while his/her child is attending
> school, has a choice of allowances if the child remains in the same
> school. Following transfer to the new foreign post, the employee may
> elect to receive and be granted the rate of education allowance of the
> last previous post instead of the rate of the new post. If this
> election is made, the rate of the last previous post continues only
> until the end of that school year. After that, the rate of education
> allowance at the new post is payable for costs of any further
> education received. (See Section 274.23.) An employee shall furnish a
> copy of the last previous grant to facilitate computation.**
>
> **276.52 [Transfers to a New Non-Foreign Post]{.underline}**
>
> **Where the employee, assigned to a post in a foreign area, receives
> official notice of transfer to a new post in a non-foreign area while
> the child is attending school and remains in the same school while the
> employee transfers, the head of agency may waive recovery of all or
> portions of the education allowance advanced if satisfied that such
> recovery would be against equity and good conscience or against the
> public interest.**
>
> **Evidence weighing against recovery and meriting exercise of the
> waiver includes circumstances where:**
>
> **a. the child\'s educational progress would be affected by the
> withdrawal of the child from the school before the end of the school
> year; or**
>
> **b. the school would make no refund of tuition and other payments
> even if the child were to be withdrawn from the school before the end
> of the school year.**
>
> **Any waiver granted under this section shall be reported promptly to
> the Secretary of State, citing these regulations and describing the
> circumstances.**

**276.6 [Employee Delayed Enroute to Post of Assignment]{.underline}**

> **Where an employee who is delayed by temporary duty prior to arrival
> at a foreign post incurs educational expense on behalf of a child, any
> education allowance grant for such child may cover the period of
> temporary duty. The grant is not to be made until the employee or a
> family member arrives at the post of assignment.**

**276.7 [Transfers or Initial Assignment from U.S. to Foreign
Post]{.underline}**

> **When an employee commences a tour of duty after the beginning of a
> school year for an official assignment from the U.S. or other
> non-foreign area to a foreign post with inadequate schools and a
> higher \"away from post\" education allowance, an education allowance
> may be granted for a certain period prior to departure from the U.S.
> The grant may include costs incurred while employed by the U.S.
> Government in accordance with the following criteria:**
>
> **276.71 payment under this section may include up to one school
> semester of tuition, fees, room/board, for the school year in progress
> at the time of employee\'s departure for post;**
>
> **276.72 reimbursement may not be received prior to employee\'s
> arrival at a foreign post and may not exceed the maximum allowance for
> the foreign post; and**
>
> **276.73 the child\'s attendance at the beginning of the school term
> must be fairly attributable to the pending assignment of the employee
> with documentation showing that the assignment was official or, in
> cases requiring Congressional approval, nomination was put forward by
> the agency prior to commencement of the semester being reimbursed.**

**276.8 [Child with Special Needs (Eff. 10/02/05 TL:SR
656)]{.underline}**

> **An employee with a child with special needs requiring additional
> education and related services may be granted an education allowance
> for that child by the authorizing officer in lieu of the
> school-at-post, home study/private instruction, or
> school-away-from-post rate (Section 274.12c). This benefit is
> available from birth to the 21st birthday. Attendance may be Away From
> Post when the necessary services required for the child\'s education
> are not available at post.**

**a. The authorizing officer may authorize reimbursement for allowable
expenses up to the maximum rate provided in SR 274.12c for the method
chosen (currently \$26,800 \"school at post\" plus \$3,000 supplementary
instruction; and \$55,350 for \"school away from post\"). Documentation
required:**

> **(1) Based on consultation with the agency\'s Medical Office, the
> employee must provide the authorizing official written evidence that
> the child meets the definition of a child with a disability under the
> IDEA; and**
>
> **(2) There must be a formal Individual Education Plan (IEP) or
> equivalent prepared by a professional medical or educational expert
> which delineates the educational services required to provide for the
> child\'s special needs. Reimbursement may only be for those services
> provided for in the IEP which are actually required, as opposed to
> those services which a parent or school may recommend as desirable.
> For a child under age three, reimbursement is limited to those
> services provided for in the Individual Family Service Plan (IFSP).**

**b. Except for periodic diagnostic testing as required by a school or
medical/education authority, the costs of medical, including
psychiatric, treatment for the child\'s condition are not to be included
in such grants. Travel of a family member (see Section 040m) to
accompany a child between the foreign post and the school or to
accompany for the required diagnostic testing from the post to the most
reasonable point where it can be performed and return may be included
within the allowance when deemed necessary by the authorizing officer.
Travel from a foreign post may also be authorized for an interview prior
to enrollment when such interview is absolutely required for the
child\'s admittance into the school. Travel for the interview purpose is
restricted to one round trip while the parent is assigned to a foreign
post. (Travel for exploratory or familiarization purposes is not
authorized.)**

**c. Additional Allowable Expenses:**

> **\--Expenses itemized in SR 277 based on selected method of
> education**
>
> **\--Rental of equipment (e.g., amplification and auditory devices)
> necessary for services required by the IEP or IFSP when not reasonably
> available at the school**
>
> **\--Purchase of software/tapes/cd or similar items is seldom
> allowable, but may be authorized when the item is necessary for
> required course work and has no application beyond that course.
> Purchase of any equipment that has broader use than for the required
> educational services is not allowable, such as computer hardware,
> cassette decks, tape and CD recorders/players.**
>
> **\--Summer school expenses are allowable only when actually required
> for the child\'s special need according to the IEP or IFSP and only
> when it is necessary for the child to have continuity of educational
> services.**
>
> **\--Private individual tutoring in conjunction with attendance at
> post school may be authorized only when a service is educationally
> required and not available at the school attended.**

**d. Responsibility for documentation rests with the employee.
Authorizing officials are not permitted to authorize payment when
documentation of allowable items is not clear.**

> **276.81 [Costs of Services Exceed Maximum]{.underline}**
>
> **In exceptional circumstances, when costs of services provided for in
> the IEP or IFSP exceed the maximum rate established in SR 274.12c, the
> head of agency may authorize not to exceed an additional 50%
> reimbursement for allowable items on a post-audit basis. Additional
> reimbursement, for example, would not exceed \$13,400 for \"school at
> post\" if the allowance were \$26,800 and would not exceed \$27,675
> for \"school away from post\" if the allowance were \$55,350. After
> this authority is exercised, the following must be held on file at
> post subject potentially to post-audit review: listing of all items
> found to be allowable by the authorizing official and reimbursed,
> evidence the expenses were actually incurred, statement by the
> authorizing official that the child meets the special needs definition
> and the reimbursed services are in accordance with the child\'s IEP or
> IFSP. Reimbursement is not to be made for projected or likely
> expenses. Requests for reimbursement for allowable expenses above the
> additional 50% maximum must be submitted to the Director, Office of
> Allowances, U.S. Department of State.**

**276.9 [Supplementary Instruction]{.underline} [(Eff. 7/9/06 TL:SR
666)]{.underline}**

> **Supplementary instruction may be reimbursed up to the maximum shown
> in Section 274.12a in addition to the \"school at post\" education
> allowance for only the following reason(s):**
>
> **a. the \"base school at post\" (271n.) does not provide instruction
> in academic subjects generally offered by public schools in the United
> States, such as United States history, civics, computers, American
> literature, English grammar, Advanced Placement or International
> Baccalaureate Courses;**
>
> **b. the \"base school at post\" offers its curriculum in a foreign
> language which the child does not know well enough for progress in the
> curriculum;**
>
> **c. the \"base school at post\" requires additional instruction to
> enable the child to enter a grade or remain in the same grade in the
> school;**
>
> **d. the \"base school at post\" documents that a child returning to
> post following authorized/ordered departure/evacuation requires
> additional instruction to successfully complete the current school
> year;**
>
> **e. the \"base school at post\" does not offer a Gifted and Talented
> (GT), or equivalent, program. The parent must show one of the
> following in order to use Supplementary Instruction funds for a GT
> academics-only (math, science, languages, social studies, however, not
> physical education or the arts) program: (1) a letter from the child's
> previous school that the child qualified for and participated in a GT
> program; (2) a letter from the child's current school which endorses
> that the child's performance qualifies for a GT program which the
> school cannot provide; or (3) the results of a standardized GT test(s)
> which show the child eligible to participate in a GT program.**
>
> **f. Exception: supplementary instruction may be reimbursed for
> reasons provided in 276.9a.- e. up to the maximum shown in 274.12a. in
> addition to the "school at post" education allowance when the eligible
> family member attends a non-base school at post and the total
> educational grant and the supplementary instruction reimbursement
> amounts do not exceed the maximum "school at post" education allowance
> listed in Section 920 for the post.**

**276.10 [Upon Death of Employee]{.underline}**

> **When at the time of an employee\'s death, that employee had a child
> enrolled in a school and was eligible for an education allowance under
> these regulations, a grant may be made to allow completion of the
> current school year at that school.**

**277 [Allowable Expenses]{.underline}**

**Except as otherwise provided in Section 276, costs of items listed
below may be granted by the authorizing officer to the extent that they
are not refundable to the employee by the school. Reduced rates for
tuition or related costs or transportation resulting from the attendance
of more than one family member in the school shall be reflected in the
employee\'s application for each child. Where costs are in local
currency, United States dollar estimates shall be based on the most
favorable rate of exchange available to the employee on the date of
application. The application shall show the exchange rate used (box 18
of the SF-1190 or remarks area on Section 960 Education Allowance
Worksheet if used as attachment to SF-1190).**

**277.1 \"[School at Post]{.underline}\" (See Section 271d.)**

**a. Basic tuition for required courses;**

**b. necessary elective courses offered by the school which would be
required by public schools in the United States;**

**c. books and supplies required by the school but normally provided
free of charge in public schools in the United States;**

**d. required fees - such as laboratory, library, registration,
matriculation, building or development, testing required by the local
school, medical (routine), sports (group classes), and required
\"donations\". Fees not considered allowable include lunches, uniforms
(daily attire or physical education), field trips, elective courses for
dancing, horseback riding, sports or other specialized instruction,
personal laundry, locker and towel fees, admissions to school events,
yearbooks, graduation expenses, personal expenses, and other items not
ordinarily provided free of charge by public schools in the United
States;**

**e. supplementary instruction as described in Section 276.9;**

**f. local transportation on school days between the school and the
employee\'s home. Where school-, commercially-, or USG-provided
transportation is not available and a private car or car/vanpool is
used, the cost of such transportation may be reimbursed equivalent to
the current GSA-approved rate for the use of a privately owned vehicle
(POV) for official business. This cents per mile rate may be reimbursed
for one round trip per day between school and home.**

**277.2 \"[School Away from Post]{.underline}\" (See Section 271e.)
(eff. 7/22/07 TL:SR 679)**

**a. Items listed in Section 277.1a through d;**

**b. room and board; subject to accountability restrictions in Section
273, these costs are limited to \$500 per month for up to 10 months when
a child does not reside in a school dormitory but uses private boarding
facilities instead. This provision does not allow room and board payment
to a natural or adoptive parent or step-parent when the child lives with
that parent outside the U.S., except where the employee establishes that
the non-employee parent is divested of legal custody of the child or is
mentally or physically unfit to care for the child or the step-parent is
estranged from the employee;**

**c. (1) periodic transportation of the child between the post and the
school, not to exceed trips indicated by the school\'s vacation closing
calendar or necessary weekend trips if boarding is on a 5 day basis.
However, when travel from the school to the post is infeasible, as
determined by the authorizing officer, travel may be allowed between the
school attended and the home of a designated relative or family friend
or to join a parent at any location with the allowable travel expense
not to exceed the cost of travel between the school and the post. Should
travel to an alternate destination cost more than the Government costs
between school and post, the employee must pay the difference (cost
construct). Actual expenses for the child\'s transportation, and travel
per diem within prescribed maximum rates may be included in
reimbursement for travel between school and post. Travel must be
performed and reimbursed in accordance with the Federal Travel
Regulation and implementing regulations of the responsible government
agency. Student transportation rates, if available and cost advantageous
to the U.S.G., may be authorized;**

> **(2) Where a private residential or non-dormitory facility is used
> for boarding, and local school transportation (school bus, public, or
> POV) is needed between the private residential or non-dormitory
> facility and the school on school days, in individual cases as deemed
> necessary by the authorizing officer, such transportation expense may
> be reimbursed. Allowable expenses for local school transportation cost
> may be those charged by the school or the public transportation fares,
> or the equivalent rate to the current GSA-approved rate for use of a
> privately owned vehicle (POV) for official business. Reimbursement is
> limited to one round trip per day for daily commuting purposes on
> school days;**
>
> **(3) expenses for transportation of unaccompanied personal baggage
> (UAB) to/from school/post during the official break between school
> years. Allowable UAB shipments can also be made on a cost constructed
> basis to/from school to an alternate location (see DSSR 277.2c(1)
> above), but any required customs clearance/fees are the employee\'s
> personal responsibility. No items such as household effects,
> automobiles, nor foodstuffs may be shipped to or from any school at
> Government expense. At the election of the employee, in lieu of the
> transportation of the child's UAB from the child\'s school, the costs
> incurred to store the baggage at or in the vicinity of the school
> during the child\'s annual trip between the school and the employee\'s
> duty station during the break between school years may be paid or
> reimbursed to the employee, except that the amount of the payment or
> reimbursement may not exceed the cost that the Government would incur
> to transport the unaccompanied personal baggage in connection with the
> trip.**
>
> **Any other travel expense not specifically detailed in this section
> is not allowable.**

**277.3 [Home Study/Private Instruction]{.underline} (Sections 271f and
274.12b)**

**a. Allowable expenses**

**(1) Traditional curriculum and other supplemental materials as may be
appropriate (textbooks and other pertinent instructional materials) for
math, science, language arts, social studies, and other subjects on a
grade/age appropriate basis.**

**(2) Expendable supplies which are normally provided free of charge in
U.S. public schools.**

**(3) Tutorial or independent study costs to ensure that a child
receives age/grade-appropriate instruction. The head of agency or
designee could reimburse the tutorial of, for example, a 17 year old
"senior" taking calculus or physics.**

**(4) Fees charged for access to libraries, recreation facilities,
schools for education-related curriculum activities, or participation on
school athletic or extracurricular teams which are normally free of
charge in U.S. public schools. For example, required research for
projects, group physical education or group music activities,
participation on school athletic team or debate team above what is
charged students attending the school.**

**(5) Fees for curriculum-related on-line internet services such as
study programs, library services and distance learning.**

**(6) Rental of curriculum-related equipment such as microscopes or very
large band instruments (such as the Sousaphone) which would normally be
provided by U.S. public schools.**

**(7) Required testing materials by either the formal home study course
or other authorized program.**

**(8) Advisory teaching service affiliated with formal recognized home
study course or affiliated with a professional educational association.
(Eff. 10/02/05 TL:SR 656)**

**(9) Tuition charges, shipping costs, lesson postage, on-line internet
and facsimile charges associated with formal recognized home study
course or other authorized program.**

**b. Non-Allowable Expenses**

**(1) Purchase or rental of items which have broader use than the course
being studied (such as computer hardware, band instruments except as
noted in 277.3a(6) above. (eff. 5/1/05 TL:SR 650)**

**(2) Parental training in home study/private instruction**

**(3) Any form of compensation to the parent: nanny, childcare or
supervisory costs**

**(4) Travel and transportation costs at post or away from post**

**(5) Personal telephone, internet, satellite, cable or other available
communication subscription fees.**

**(6) Fees for museums, cultural events, or performances that would
normally be paid by parents of children in the U.S.**

**c. Required Documentation for Home Study/Private Instruction**

**(1) While the law does not discuss home study/private instruction, it
is in the best interest of the U.S. Government to ensure students in a
home study/private instruction course in a foreign area are able to
reintegrate into a public education system when they return to the
United States.**

**(2) If home study/private instruction is the selected educational
method, the post must ensure that an education allowance is being
granted for an adequate education by obtaining one of the following from
the employee/parent: (a) Receipts for enrollment of the child in a
recognized home study course (such as the Calvert School for grades K-8
or the University of Nebraska for grades 9-12); or (b) guidelines and
verification that the employee/parent is participating in and complying
with the home schooling requirements of a selected location. This
location can be the employee/parent's state of residence, another
relevant state, territory, possession or country.**

**(3) Any compliance testing and service fees are reimbursable subject
to the home study/private instruction allowance rate maximum. (eff.
7/22/07 TL:SR 679)**

**280 [EDUCATIONAL TRAVEL (Last Updated 7/22/2007)]{.underline}**

**281 [Definitions]{.underline} (eff. 7/22/07 TL:SR 679)**

> **For the purpose of this subchapter:**

**a. \"[Educational travel]{.underline}\", under authority of 5 USC 5924
means travel to and from a school offering a full-time course of
secondary (in lieu of an education allowance) or post-secondary
education.**

**b. \"[Secondary education]{.underline}\" means attendance at a public
or private school with grades 9-12, or equivalent.**

**c. \"[Post-secondary education]{.underline}\" is a full-time program
at an accredited (1) university or college, including 2-year junior or
community college, which offers academic courses leading to a degree, or
(2) nursing, performing arts, technical, or vocational institution,
leading to a degree, certification, or license.**

**d. \"[Child]{.underline}\" means a dependent of the employee defined
in Section 040m(2) and (4) who is eligible for secondary or
post-secondary education, except that the normal 21-year age limit is
revised only for educational travel in Section 284, Column III.**

**e. \"[Annual trip]{.underline}\" means one round trip between the post
and the school completed within a 12-month period. The round trip may be
taken at any time in each 12-month period. Round trips or portions of
round trips not taken in each 12-month period cannot be carried forward
to a subsequent period. (Please see 283.4 for other travel
situations.)**

**282 [Scope]{.underline} (eff. 7/22/07 TL:SR 679)**

> **Educational travel permits payment of a child's travel expenses
> between school and the employee\'s post once each way annually for
> secondary or post-secondary education, except as otherwise provided in
> Section 284. Under certain conditions prescribed in Section 284 such
> travel is authorized in addition to any other travel authorized for
> the child in connection with travel authorized for the employee. No
> education allowance may be granted during the 12-month period
> following the arrival of the child at a selected educational
> institution using educational travel. (See Section 276.3.)**

**283 [Standards For Authorization]{.underline} (eff. 7/22/07 TL:SR
679)**

> **Subject to the conditions in Section 284, the head of agency may
> authorize payment or reimbursement to the employee for expenses for a
> child's travel between the child's school and the employee\'s foreign
> post for one round trip annually. Educational travel may originate
> from either the school or the post.**

**283.1 [Anniversary Date for Travel]{.underline}**

> **a. Subsequent round trips may be authorized twelve months after the
> first leg of the first educational travel round trip. After the
> anniversary date is established upon initial travel, it remains the
> same for subsequent trips. Since schools have widely varying opening
> and closing dates, especially at the post-secondary level, a 30-day
> period prior to the anniversary date may be allowed on an individual
> case-by-case basis to be reimbursed when the child actually becomes
> eligible. (The intent is to help ease scheduling problems and not to
> provide a benefit greater than that provided by law nor to allow
> earlier travel unrelated to education.)**
>
> **b. When an employee transfers from one foreign post to another
> without a break in service, the anniversary date remains the same.
> However, if an employee is assigned to the U.S. for more than a twelve
> month period, a new anniversary date is established.**

**283.2 [Travel Before Eligibility]{.underline}**

> **Except for the 30 day period provided in Section 283.1a, a child may
> not travel on educational travel orders and the employee may not be
> reimbursed for travel performed on such orders before the date the
> child is eligible to travel.**

**283.3 [NOT CURRENTLY IN USE]{.underline}**

**283.4 [Cost Construction of Travel in Other Situations]{.underline}**

> **a. Reimbursement for any leg of educational travel may never exceed
> the cost of travel between the post and the school.**
>
> **b. As determined by the authorizing officer, when travel to post is
> prohibited or otherwise impractical, travel may be allowed to/from an
> alternate location to meet parents who reside at post. Restrictions on
> annual round trip eligibility and cost constructive reimbursement
> apply (see DSSR 283.1 and 283.4a, respectively).**

**[284 Conditions of Educational Travel]{.underline}** **[(Eff. 7/22/07
TL:SR 679)]{.underline}**

**Travel From Post to School:**

+---+------+-------+-----------+-------------------+-----------------+
|   | *    | *     | **III**   |                   | **IV**          |
|   | *I** | *II** |           |                   |                 |
|   |      |       | **Age     |                   | **Special       |
|   | **   | **Tr  | Limit of  |                   | Rule**          |
|   | Type | ips** | Child**   |                   |                 |
|   | of   |       |           |                   |                 |
|   | Edu  | **Au  | **(See    |                   |                 |
|   | cati | thori | Section   |                   |                 |
|   | on** | zed** | 281.d)**  |                   |                 |
+---+------+-------+-----------+-------------------+-----------------+
| A | S    | One   | Age 20    |                   | (No special     |
| . | econ | on    | (before   |                   | rules for       |
|   | dary | e-way | 21st      |                   | travel from     |
|   | E    | trip  | birthday) |                   | post to school) |
|   | duca | ann   |           |                   |                 |
|   | tion | ually |           |                   |                 |
|   |      | from  |           |                   |                 |
|   | (See | fo    |           |                   |                 |
|   | Sec  | reign |           |                   |                 |
|   | tion | post  |           |                   |                 |
|   | 28   | to    |           |                   |                 |
|   | 1b.) | high  |           |                   |                 |
|   |      | sc    |           |                   |                 |
|   |      | hool. |           |                   |                 |
+---+------+-------+-----------+-------------------+-----------------+
| B | **   | One   | Age 22    |                   |                 |
| . | or** | on    | (before   |                   |                 |
|   | Post | e-way | 23rd      |                   |                 |
|   | S    | trip  | b         |                   |                 |
|   | econ | ann   | irthday), |                   |                 |
|   | dary | ually | except    |                   |                 |
|   | E    | from  | that when |                   |                 |
|   | duca | fo    | the       |                   |                 |
|   | tion | reign | child\'s  |                   |                 |
|   |      | post  | education |                   |                 |
|   | (See | to a  | is        |                   |                 |
|   | Sec  | post  | delayed   |                   |                 |
|   | tion | seco  | by        |                   |                 |
|   | 2    | ndary | military  |                   |                 |
|   | 81c) | s     | service,  |                   |                 |
|   |      | chool | the age   |                   |                 |
|   |      |       | 22        |                   |                 |
|   |      |       | l         |                   |                 |
|   |      |       | imitation |                   |                 |
|   |      |       | is        |                   |                 |
|   |      |       | extended  |                   |                 |
|   |      |       | by one    |                   |                 |
|   |      |       | a         |                   |                 |
|   |      |       | dditional |                   |                 |
|   |      |       | year for  |                   |                 |
|   |      |       | each year |                   |                 |
|   |      |       | or        |                   |                 |
|   |      |       | f         |                   |                 |
|   |      |       | ractional |                   |                 |
|   |      |       | year of   |                   |                 |
|   |      |       | military  |                   |                 |
|   |      |       | service,  |                   |                 |
|   |      |       | when the  |                   |                 |
|   |      |       | child     |                   |                 |
|   |      |       | resides   |                   |                 |
|   |      |       | with      |                   |                 |
|   |      |       | employee  |                   |                 |
|   |      |       | at post.  |                   |                 |
+---+------+-------+-----------+-------------------+-----------------+

**Travel From School to Post:**

+---+------+------+-----------+-------------------+-----------------+
|   | I    | II   | III       |                   | IV              |
|   |      |      |           |                   |                 |
|   | Type | T    | Age Limit |                   | Special Rule    |
|   | of   | rips | of Child  |                   |                 |
|   | E    |      |           |                   |                 |
|   | duca | Au   | (See      |                   |                 |
|   | tion | thor | Section   |                   |                 |
|   |      | ized | 281.d)    |                   |                 |
+---+------+------+-----------+-------------------+-----------------+
| C | S    | One  | Age 20    |                   | Educational     |
| . | econ | one  | (before   |                   | travel to an    |
|   | dary | -way | 21st      |                   | employee\'s     |
|   | E    | trip | b         |                   | post shall not  |
|   | duca | annu | irthday), |                   | be authorized   |
|   | tion | ally | except    |                   | for the child   |
|   |      | f    | when the  |                   | when the        |
|   | (See | rom  | child\'s  |                   | responsible     |
|   | Sec  | sc   | education |                   | Government      |
|   | tion | hool | is        |                   | agency          |
|   | 2    | to   | delayed   |                   | anticipates the |
|   | 81b) | emp  | by        |                   | employee\'s     |
|   |      | loye | military  |                   | transfer to the |
|   |      | e\'s | service,  |                   | U.S. or his/her |
|   |      | post | the age   |                   | travel for home |
|   |      | in   | 20        |                   | leave within 30 |
|   |      | for  | l         |                   | days of the     |
|   |      | eign | imitation |                   | scheduled date  |
|   |      | area | is        |                   | of the child\'s |
|   |      | (See | extended  |                   | departure for   |
|   |      | Spe  | by one    |                   | post.           |
|   |      | cial | a         |                   |                 |
|   |      | R    | dditional |                   |                 |
|   |      | ule, | year for  |                   |                 |
|   |      | Co   | each year |                   |                 |
|   |      | lumn | or        |                   |                 |
|   |      | IV)  | f         |                   |                 |
|   |      |      | ractional |                   |                 |
|   |      |      | year of   |                   |                 |
|   |      |      | military  |                   |                 |
|   |      |      | service   |                   |                 |
|   |      |      | (See      |                   |                 |
|   |      |      | Special   |                   |                 |
|   |      |      | Rule,     |                   |                 |
|   |      |      | Column    |                   |                 |
|   |      |      | IV)       |                   |                 |
+---+------+------+-----------+-------------------+-----------------+
| D | **   | One  | Age 22    |                   |                 |
| . | or** | one  | (before   |                   |                 |
|   | Post | -way | 23rd      |                   |                 |
|   | S    | trip | b         |                   |                 |
|   | econ | annu | irthday), |                   |                 |
|   | dary | ally | provided  |                   |                 |
|   | E    | from | (1) the   |                   |                 |
|   | duca | sc   | child     |                   |                 |
|   | tion | hool | commences |                   |                 |
|   |      | to   | final     |                   |                 |
|   | (See | emp  | travel    |                   |                 |
|   | Sec  | loye | within    |                   |                 |
|   | tion | e\'s | three     |                   |                 |
|   | 2    | post | months    |                   |                 |
|   | 81c) | in   | from the  |                   |                 |
|   |      | for  | date the  |                   |                 |
|   |      | eign | child     |                   |                 |
|   |      | area | finishes  |                   |                 |
|   |      | (See | post-     |                   |                 |
|   |      | Spe  | secondary |                   |                 |
|   |      | cial | e         |                   |                 |
|   |      | R    | ducation, |                   |                 |
|   |      | ule, | BUT (2)   |                   |                 |
|   |      | Co   | when the  |                   |                 |
|   |      | lumn | child\'s  |                   |                 |
|   |      | IV)  | education |                   |                 |
|   |      |      | is        |                   |                 |
|   |      |      | delayed   |                   |                 |
|   |      |      | by        |                   |                 |
|   |      |      | military  |                   |                 |
|   |      |      | service,  |                   |                 |
|   |      |      | the age   |                   |                 |
|   |      |      | 22        |                   |                 |
|   |      |      | l         |                   |                 |
|   |      |      | imitation |                   |                 |
|   |      |      | is        |                   |                 |
|   |      |      | extended  |                   |                 |
|   |      |      | by one    |                   |                 |
|   |      |      | a         |                   |                 |
|   |      |      | dditional |                   |                 |
|   |      |      | year for  |                   |                 |
|   |      |      | each year |                   |                 |
|   |      |      | or        |                   |                 |
|   |      |      | f         |                   |                 |
|   |      |      | ractional |                   |                 |
|   |      |      | year of   |                   |                 |
|   |      |      | military  |                   |                 |
|   |      |      | service   |                   |                 |
|   |      |      | when the  |                   |                 |
|   |      |      | child     |                   |                 |
|   |      |      | resides   |                   |                 |
|   |      |      | with the  |                   |                 |
|   |      |      | employee  |                   |                 |
|   |      |      | at post   |                   |                 |
|   |      |      | (See      |                   |                 |
|   |      |      | Special   |                   |                 |
|   |      |      | Rule,     |                   |                 |
|   |      |      | Column    |                   |                 |
|   |      |      | IV)       |                   |                 |
+---+------+------+-----------+-------------------+-----------------+

**285 [Payment]{.underline}**

**285.1 [Allowable Expenses (eff. 7/22/07 TL:SR 679)]{.underline}**

> **Actual expenses for the child\'s transportation, travel per diem
> within prescribed maximum rates when authorized by law, and expenses
> for transportation of unaccompanied personal baggage (UAB) may be
> included in payment or reimbursement for educational travel. Student
> transportation rates, if available, must be authorized. If student
> rates are not available, but other transportation is available at
> lower than first class fares, these lower rates must be authorized.
> Travel to or from an alternate location may be authorized if
> cost-constructed so as not to exceed the contract fares (if available)
> between school and post. (Section 283.4b). Should travel to an
> alternate destination cost more than the constructive Government costs
> between school and post, the employee must pay the difference.
> Allowable UAB shipments can also be made on a cost constructed basis
> to the alternate location, but any required customs clearance/fees are
> the employee\'s personal responsibility. No items such as household
> effects, automobiles, nor foodstuffs may be shipped to or from any
> school at Government expense. At the election of the employee, in lieu
> of the transportation of the child\'s UAB from the child\'s school,
> the costs incurred to store the baggage at or in the vicinity of the
> school during the child\'s annual trip between the school and the
> employee\'s duty station may be paid or reimbursed to the employee,
> except that the amount of the payment or reimbursement may not exceed
> the cost that the Government would incur to transport the
> unaccompanied personal baggage in connection with the trip.**

**285.2 [Other Regulations Governing Payment]{.underline}**

> **Educational travel authorized under this subchapter shall be paid or
> reimbursed in accordance with the Federal Travel Regulation and
> implementing regulations of the responsible Government agency, within
> the limitations of this subchapter.**

**285.3 [Maximum Amount]{.underline}**

> **Payment or reimbursement of educational travel expenses shall not
> exceed the amount of such allowable expenses as would accrue from
> direct travel between the employee\'s current foreign post and the
> school.**
>
> **The authorizing officer shall assure through employee certification,
> review of previous educational travel grants or correspondence with
> posts that dependents are not scheduled in excess of one round trip
> for educational travel in a 12-month period. (See Section 281e.)**

**[REPRESENTATION ALLOWANCES (Last Updated 10/29/2006)]{.underline}**

> **310 [GENERAL]{.underline}**
>
> **311 [Definition]{.underline}**
>
> **\"[Representation allowances]{.underline}\" are allowances granted
> pursuant to Section 905 of the Foreign Service Act of 1980, or other
> acts providing allowances equal or similar to representation
> allowances provided for the Foreign Service under that section. The
> allowances are for the purpose of furthering abroad the interests of
> the United States.**
>
> **312 [Scope]{.underline}**
>
> **Representation allowances are intended to cover allowable items of
> expenditure by employees, including foreign national employees, whose
> official positions entail responsibility for establishing and
> maintaining relationships of value to the United States in foreign
> countries and by adult family members acting with or on behalf of
> these employees. Upon submission of vouchers, reimbursement may be
> effected or payment may be made on behalf of such employees for
> allowable items of expenditure. To the maximum extent practicable, use
> shall be made of American products, including American wine.**
>
> **320 [ALLOWABLE ITEMS OF EXPENDITURE]{.underline} (eff. 10/29/06
> TL:SR-670)**
>
> **Expenditures for items of the following kinds incurred in the
> foreign country or area of assignment or detail by employees and adult
> family members acting with or on their behalf described in Section
> 312, may be approved for reimbursement or payment:**
>
> **a. entertainment of a protocol nature, such as that normally offered
> by the principal and high-ranking subordinate officers of the Foreign
> Service at posts abroad on such occasions as national holidays and on
> such other important occasions as visits of noted personages or of
> public vessels or aircraft. However, reimbursement for entertainment
> solely for employees of the Executive Branch of the United States
> Government and their families is prohibited. (See Section 330d);**
>
> **b. entertainment undertaken by employees to promote personal
> relationships necessary to the performance of their official duties;**
>
> **c. gratuities (in addition to those related to entertainment) to
> persons not employed by the United States, where such gratuities are
> used primarily to extend courtesies or to conform to social or
> diplomatic custom and subject to the limitations of Section 320d;
> (eff. 10/29/06 TL:SR-670)**
>
> **d. purchase of flowers, wreaths and similar tokens for presentation
> in accordance with local custom on appropriate occasions such as
> weddings, births or deaths of important personages. The cost of items
> purchased under this subsection may not exceed the lesser of the
> limits established under 22 USC 2694 for gifts of minimal value (as
> defined in 41 CFR 102-42) or an agency's implementing regulations;
> (eff. 10/29/06 TL:SR-670)**
>
> **e. entertainment of members and employees of the Legislative and/or
> Judicial Branches of the United States Government, or other American
> citizens who are not employees of the Federal Government, including
> State and local officials and business persons;**
>
> **f. hiring extra waiters, busboys or other temporary help to serve at
> official functions, and overtime for ORE staff serving at official
> representation events; (eff. 10/29/06 TL:SR-670)**
>
> **g. rental costs incurred for ceremonial dress required of staff
> accompanying an Ambassador in presenting his/her credentials to the
> head of state; rental costs incurred by Ambassadors, Deputy Chiefs of
> Mission and officers serving as Charge D'Affaires for formal morning
> dress required by host country protocol for official ceremonial
> occasions. Reimbursement for rental costs of formal wear for all other
> occasions is prohibited. Where economical to the U.S. Government and
> authorized by agency regulation, agencies may permit the purchase of
> formal morning dress for the purposes listed above so long as such
> attire is only used for official purposes (eff. 10/29/06 TL:SR-670);**
>
> **h. printing, engraving or purchase of invitations to official
> functions, seasonal greeting cards,or other printing and engraving
> related to representation functions, where there exists agency
> authority for such printing and engraving (e.g. Department of State
> authority under 22 U.S.C. 2669(a)) (eff. 10/29/06 TL:SR-670); and**
>
> **i. other representational expenses which the head of agency may
> authorize or approve as being of a type to promote the interests of
> the United States.**
>
> **330 [PROHIBITIONS]{.underline} (eff. 10/29/06 TL:SR-670)**
>
> **Representation allowances shall not be used for the following or
> similar purposes:**
>
> **a. hire, purchase, operation or repair of any passenger-carrying
> vehicle, including aircraft (31 U.S.C. 1343 and 1344);**
>
> **b. membership fees or dues in any society, club, or association (5
> U.S.C. 5946);**
>
> **c. compensation for cost of living, residence expenses, or for
> assignment under difficult environmental conditions (5 U.S.C. 5536);**
>
> **d. expenses of recreation and entertainment solely for employees of
> the Executive Branch of the United States Government and their
> families (5 U.S.C. 5536);**
>
> **e. rental of formal wear for any occasion except as provided in
> Section 320g; and**
>
> **f. expenses incurred within the United States. (eff. 10/29/06
> TL:SR-670)**
>
> **340 [PAYMENT]{.underline}**
>
> **341 [Vouchers]{.underline}**
>
> **Representation allowances may be reimbursed to an employee
> (including foreign national employees), to adult family members or
> they may be paid directly to a vendor upon presentation of appropriate
> vouchers for allowable expenditures (Section 320). Before certifying a
> voucher for payment, the authorized certifying officer shall determine
> that no prohibited items are included therein (Section 330) and that
> the voucher contains an explanation of the expenditures by employees
> and adult family members acting with or on their behalf as listed
> below:**
>
> **a. [Vouchers for Entertainment]{.underline}**
>
> **(1) type, purpose and location of function;**
>
> **(2) names and titles of American and foreign guests of honor; and**
>
> **(3) a brief description of the official business conducted when all
> guests are U.S. citizens as authorized in Section 320e above.**
>
> **b. [Vouchers for Representation other than
> Entertainment]{.underline}**
>
> **(1) occasion;**
>
> **(2) name and title of recipient or recipients; and**
>
> **(3) reason for expenditure.**
>
> **342 [Receipts]{.underline}**
>
> **Evidence of expenditure will be supplied for each expenditure of
> \$75 or more for any single occasion. Expenditures must be supported
> by receipt, copy of canceled check, credit card charges, admission
> ticket stub or other similar physical means. For each expenditure of
> less than \$75 the employee\'s certification will be sufficient when
> it is impracticable to obtain a receipt.**

**[OFFICIAL RESIDENCE EXPENSES (Last updated 7/22/2007)]{.underline}**

###### 

> **410 DESCRIPTION**
>
> **411 Definitions**
>
> **a. \"Principal representative\" means a senior official of the
> United States Government serving in a foreign country who has been
> designated by the Secretary of State as occupying a position of such
> importance that the Government should defray the unusual expenses
> incident to the operation and maintenance of his/her official
> residence.**
>
> **b. \"Official residence\" means the residence designated by the head
> of agency for occupancy by a principal representative of an agency.
> The term \"official residence\" includes the building and grounds:**
>
> **(1) purchased or leased by the Government and assigned to a
> principal representative; or**
>
> **(2) leased or owned by a principal representative, or by a member of
> his/her family, and occupied by the principal representative as
> his/her residence.**
>
> **c. \"Official residence expenses\" means those unusual expenses that
> a principal representative is obliged to incur in the operation and
> maintenance of a suitable official residence. These expenses must be
> in excess of the usual expenses incident to the operation and
> maintenance of the residence he/she would occupy if he/she were
> serving at the post in any other capacity.**
>
> **d. \"Household staff\" means a person employed to perform household
> duties at the official residence.**
>
> **e. \"Staff's maintenance\" means the board, lodging, clothing, local
> transportation, medical and dental care, social security and other
> assessments, gratuities, burial expenses, and so forth, which are
> required in accordance with local law or custom to be provided by the
> principal representative in addition to wages. Transportation costs
> and necessary training described in Section 451 also are considered to
> be a part of staff's maintenance.**
>
> **412 Scope**
>
> **The defraying of official residence expenses is intended to make
> possible the operation and maintenance of official residences in which
> principal representatives can properly represent the United States
> abroad by extending official (as distinct from personal) hospitality
> to foreign dignitaries and important visitors, by receiving official
> deputations and callers, and by holding requisite and appropriate
> ceremonies smoothly and with dignity. Also, payment of official
> residence expenses is intended to keep the official residences staffed
> and in operation to the extent necessary, even during intervals
> between the departure of an officer because of recall, transfer, or
> some other reason and his/her return or the arrival of his/her
> successor. Payment of official residence expenses should not be
> considered to be a gratuity, allowance, or other emolument.**
>
> **420 DESIGNATIONS**
>
> **421 Designation of Principal Representatives**
>
> **The Secretary of State will designate the positions whose incumbents
> shall be considered principal representatives for the purpose of this
> chapter.**
>
> **422 Designation of Official Residences**
>
> **The head of agency shall determine which residences at a post shall
> be considered as official residences for occupancy by principal
> representatives. When a principal representative is expected to be
> absent from his/her post for a period in excess of 30 consecutive
> calendar days, the head of agency may, in addition, designate as a
> temporary official residence the residence of the employee acting for
> the principal representative.**
>
> **430 OFFICIAL RESIDENCE EXPENSES DURING ABSENCE OF PRINCIPAL
> REPRESENTATIVE**
>
> **Unusual expenses defined in Section 411c which are incurred in the
> following circumstances may be charged as official residence expenses
> in accordance with provisions of Sections 440 and 450 when
> pertinent:**
>
> **a. when an employee is authorized by the head of agency to occupy
> the official residence during the absence from the post of the
> principal representative; (If the head of agency determines it to be
> necessary for such an employee to maintain and operate another
> residence at the post while occupying the official residence, the
> \"usual\" and \"unusual\" expenses (see Sections 411c and 440) of
> maintaining and operating the official residence may be charged as
> official residence expenses.);**
>
> **b. during periods when no principal representative is assigned to an
> official residence. Periods of time when a principal representative is
> temporarily absent, including annual and home leave, do not relieve
> him/her from the requirements of Section 440 for the periods of the
> absence;**
>
> **c. when the residence of another employee who is acting for the
> principal representative is temporarily designated as an official
> residence. (See Section 422.)**
>
> **440 AMOUNT OF USUAL HOUSEHOLD EXPENSES**
>
> **The amount of annual usual household expenses (accounted for on an
> annual per calendar year basis) that must be borne personally by a
> principal representative regardless of rank or grade is three and
> one-half percent of salary. The amount of annual usual household
> expenses that must be borne personally by an employee serving as Chief
> of Mission (officer temporarily in charge of the operations of an
> agency at a post, or in some other similar capacity) is three and
> one-half percent of his/her salary plus any additional compensation
> that he/she may be authorized to receive while serving in such
> capacity. All allowances, differentials, or other additional
> compensation are excluded. (See definition of salary in Section
> 040(l).)**
>
> **Usual household expenses less than three and one-half percent**
>
> **Should the total annual household and maintenance expenses
> (including any expenses identified in Sections 451-453 not paid
> through other funding sources such as described in Section 450, e.g.,
> contracts for gardening services) total less than three and one-half
> percent of salary, the principal representative may pay only the cost
> of such expenses and may not seek any reimbursement under ORE.**
>
> **If the principal representative chooses not to contribute the three
> and one-half percent of his/her salary when ORE costs are less than
> the contribution, then he/she must make this option upon arrival at
> the post. The option "not to contribute" the three and one-half
> percent of salary and "not seek reimbursement" under ORE must remain
> in effect through the current calendar year ending December 31 and
> prorated for arrival and departure dates.**
>
> **445 LIMITATION ON HOUSEHOLD STAFF**
>
> **The head of agency is required to place a limitation on the total
> number of household staff that may be employed at Government expense
> in the official residence of a principal representative of that agency
> consistent with the needs of such representative.**
>
> **450 ALLOWABLE EXPENDITURES**
>
> **Within allotted funds, and subject to the provisions of Section 445,
> an official residence allotment may be charged, or reimbursement made
> therefrom to principal representatives, for the official residence
> expenses (Section 411c) described in Sections 451, 452, and 453 that
> exceed on an annual basis the applicable amount of usual household
> expenses specified in Section 440.**
>
> **Where applicable, individual agency appropriations should be used to
> provide alternative methods of funding for some or all of the expenses
> identified in Sections 451, 452 and 453 (e.g., household furnishings
> provided by the Overseas Building Operations program). Routine
> maintenance and repair funds can be used for Government-owned or
> long-term lease properties and S&E/DCP funds for short-term lease
> properties (6 FAM 773.3-2b or equivalent agency regulations). Under
> these circumstances such expenditures will not be considered in
> calculating the cost of ORE.**
>
> **451 Household Staff**
>
> **a. wages and maintenance of household staff;**
>
> **b. transportation of household staff between the post and alternate
> seat of government;**
>
> **c. transportation of household staff between the residence post and
> another post of assignment if the principal representative is
> designated as a principal representative at both posts concurrently;**
>
> **d. protocol and/or English language training when such training is
> reasonable and necessary.**
>
> **452 Household Operation and Maintenance**
>
> **a. The rent, installation, repair, upkeep and removal of
> furnishings, equipment, and appliances;**
>
> **b. the purchase of services such as those required to renovate and
> redecorate the premises for use as an official residence;**
>
> **c. general house cleaning, dry cleaning, laundry, trash removal, and
> window washing;**
>
> **d. telephone, internet, satellite, cable or other available
> communication services.**
>
> **453 Expendable Household Supplies and Small Items**
>
> **a. Purchases should be limited to no more than six months operating
> requirements for supplies which are normally consumed in use or lose
> their identity such as cleaning supplies, paper, light bulbs, linen,
> nails, and wire;**
>
> **b. Supplies which are of insufficient value (less than \$250) to
> justify maintenance of property accountability records, such as
> electrical equipment, kitchenware, plumbing supplies, and tools. Posts
> are encouraged to directly procure items for use by the official
> residence when feasible in order to maximize purchasing power. All
> items acquired with U.S. Government funds become property of the U.S.
> Government.**
>
> **454 Prohibitions**
>
> **Expenses such as the following may not be reimbursed from or charged
> to the official residence expenses account:**
>
> **a. Expenditures which are properly borne by representation allowance
> funds (such as staff overtime and extra waiters for official functions
> or other allowable items under Section 320);**
>
> **b. Expenditures properly borne by any other appropriations as
> specified by acts of Congress or by internal agency regulations;**
>
> **c. Expenditures prohibited by law;**
>
> **d. Wages and maintenance of household staff who provide a
> personalized service or are commonly employed by most employees at
> post who do not have official residence responsibilities (such as a
> chauffeur, personal maid, personal secretary, nursemaid,** **or
> governess);**
>
> **e. Transportation of staff for purposes other than delineated in
> Section 451, unless transportation is incorporated into the wage
> contract due to lack of available qualified personnel at the post and
> approved by head of the agency.**
>
> **455 Payment**
>
> **Official residence expenses authorized under this chapter must be
> accounted for on an annual calendar year basis and paid or reimbursed
> based on the annual amount calculated. Each agency should establish
> policies and procedures in order to ensure employee pays appropriate
> amount.**
>
> **456 Advance of Funds for Official Residence Expenses (eff. 7/22/07
> TL:SR 679)**
>
> **An agency may provide an advance of funds for official residence
> expenses to principal representatives eligible to receive
> reimbursements for such expenses.**
>
> **457 Condition Requiring Repayment (eff. 7/22/07 TL:SR 679)**
>
> **An advance of funds not substantiated by a receipt or other proof of
> payment shall be repaid by the employee to the agency.**

**[POST HARDSHIP DIFFERENTIAL (Last Updated 7/9/2006)]{.underline}**

> **510 [GENERAL]{.underline}**
>
> **511 [Definitions]{.underline}**
>
> **For the purpose of this chapter:**
>
> **a. \"[Post hardship differential]{.underline}\" means the additional
> compensation of 5, 10, 15, 20, 25, 30, or 35 percent over basic
> compensation granted pursuant to Title II, Part D of the Overseas
> Differentials and Allowances Act (P.L. 86-707) and provisions of this
> chapter to employees (Sections 031.3 and 040i) at differential posts.
> (eff. 03/05/06, TL:SR 661)**
>
> **b. \"[Differential post]{.underline}\" means:**
>
> **(1) a place listed individually in Section 920 for which a hardship
> differential rate other than zero is shown in column 6; or**
>
> **(2) a place which is not listed individually in Section 920, but
> which is located in a country or area for which a hardship
> differential rate other than zero is shown in column 6 of Section
> 920.**
>
> **c. \"[Detail]{.underline}\" means detail as defined in Section 040p
> for a minimum of 24 consecutive hours, counted from the time of
> arrival at a place other than the employee's post (Section 040h)
> including also all periods of leave while serving at the place of
> detail.**
>
> **d. \"[Day]{.underline}\" means each midnight, including the midnight
> of the 24-hour period required by \"c\" above, occurring while the
> employee is on detail at a differential post.**
>
> **512 [Scope]{.underline}**
>
> **Hardship differential is designed to provide additional compensation
> to employees for service at places in foreign areas where conditions
> of environment differ substantially from conditions of environment in
> the continental United States and warrant additional compensation as a
> recruitment and retention incentive.**
>
> **513 [Basis for Hardship Differential]{.underline}**
>
> **513.1 [Classification]{.underline}**
>
> **A hardship differential is established for any place when, and only
> when, the place involves extraordinarily difficult living conditions,
> excessive physical hardship, or notably unhealthful conditions
> affecting the majority of employees officially stationed or detailed
> at that place. Living costs are not considered in differential
> determination.**
>
> **513.2 [Periodic Review]{.underline}**

**Conditions at differential posts are reviewed periodically, but at
least biennially, to insure that the payment of hardship differential
shall continue only during the continuance of conditions justifying such
payment. As periodic reviews indicate changes in living conditions,
rates of differential may increase or decrease. Gradual improvements at
a post which are noted during these reviews may be insufficient to
justify an immediate decrease but may accumulate to form the basis for a
decrease at a later time. Such a decrease may take effect while an
employee is en route to his/her post or shortly after his/her arrival.
Conversely, worsening conditions at a post may result in an increase in
hardship differential which would benefit an employee even though he/she
had just arrived.**

> **520 [HARDSHIP DIFFERENTIAL GRANTS]{.underline}**
>
> **Employees (Sections 031.3 and 040i) are hereby granted hardship
> differentials in accordance with the provisions of this chapter.**
>
> **530 [HARDSHIP DIFFERENTIAL APPLICABLE TO POST (eff. 11/04/03, TL:SR
> 632)]{.underline}**
>
> **531 [Commencement]{.underline}**
>
> **531.1 [Newly Appointed or Transferred Employees]{.underline}**
>
> **The hardship differential prescribed for an employee\'s post shall
> commence as of the latest of the following dates:**
>
> **a. date of employee\'s arrival at a new post;**
>
> **b. date of entrance on duty, if the employee was recruited locally
> (Section 031.3);**
>
> **c. effective date of assignment, if employee is already at the new
> post on detail or leave;**
>
> **d. the effective date on which a post is classified for differential
> at a rate higher than zero.**
>
> **531.2 [Upon Return to Post]{.underline}**
>
> **The hardship differential to an employee whose differential was
> terminated during a period of absence shall commence as of the date of
> his/her return to his/her differential post.**
>
> **532 [Termination (Eff. 7/9/06 TL:SR 666)]{.underline}**
>
> **The hardship differential shall terminate as of the close of
> business on the earliest of the following dates:**
>
> **a. date the employee commences travel under orders for:**
>
> **(1) transfer, including transfer combined with leave or detail;**
>
> **(2) travel to the United States;**
>
> **Exceptions:**
>
> **Hardship differential may continue [up to 42
> consecutive]{.underline} calendar days (532c.) when the [primary
> purpose]{.underline} of the travel to the U.S. is for detail or
> medical evacuation [and]{.underline} an eligible family member remains
> at the post in both instances.**
>
> **Hardship differential may continue during \"Family Visitation
> Travel\" from a hostile area to the United States as described in 3
> section 3735.1 of the Foreign Affairs Manual (State) or equivalent
> agency regulations.; (eff. 5/1/05 TL:SR 650)**
>
> **Hardship differential may continue when an employee assigned to a
> footnote "n" post is in the United States for up to 30 days; (eff.
> 11/4/03; published TL:SR 632)**
>
> **(3) emergency evacuation;**
>
> **(4) separation (Section 040r);**
>
> **b. date the employee departs the post for any period of leave
> (including Rest and Recuperation leave) in the United States. However,
> if leave is taken in a foreign area en route to the United States,
> hardship differential shall cease as of the date of arrival in the
> United States;**
>
> **Exception: Hardship differential may continue when an employee
> assigned to a footnote "n" post is in the United States for up to 30
> days; (eff. 11/4/03; published TL:SR 632)**
>
> **c. forty-second consecutive calendar day of the employees temporary
> absence from the post;**
>
> **d. day immediately preceding the effective day of transfer, if
> during the first 42 consecutive calendar days absence from his/her
> post the employee is on detail or leave at the place to which
> transferred;**
>
> **e. date of first departure of other employees from his/her post
> under emergency evacuation orders if the employee is already on detail
> or leave away from post;**
>
> **f. date the employee departs his/her post for leave or detail during
> period when the post is in an emergency evacuation situation;**
>
> **g. date of separation.**
>
> **533 [Continuation of Hardship Differential During Absence from
> Post]{.underline}**
>
> **[From Foreign Hardship Differential Post (eff. 10/23/03; published
> TL:SR 631)]{.underline}**
>
> **a. The hardship differential for an employee on detail to another
> differential post may continue at the rate prescribed for his/her post
> for the first 42 consecutive calendar days of his/her temporary
> absence from the post except as otherwise provided in Sections 532 and
> 552.**
>
> **b. Beginning on the 43^rd^ day the employee on detail from the
> hardship differential post shall receive the hardship differential
> prescribed for the post where he/she is detailed (see exception for
> footnote 'n' posts, Section 541a).**
>
> **[From the U.S. or Other Non-Differential Posts (eff. 10/23/03;
> published TL:SR 631)]{.underline}**
>
> **a. Hardship differential will not be paid for any periods of travel
> in the US including official travel of fourteen days or less unless
> the detail is to a footnote 'n' post (see Section 541a).**
>
> **b. Employees on detail to footnote 'n' posts may continue to receive
> the hardship differential payment for up to 30 consecutive days of
> leave. Leave from a footnote 'n' post of more than 30 days will cause
> the differential payments to terminate on the 31^st^ day of leave.**
>
> **540 [HARDSHIP DIFFERENTIAL ON DETAIL FROM THE US OR OTHER
> POSTS]{.underline}**
>
> **541 [Eligibility Requirement (eff. 10/23/03; published TL:SR
> 631)]{.underline}**
>
> **To become eligible for hardship differential other than that
> provided in Section 533 while the employee is absent from the post on
> detail, he/she must have served, during any one period of absence, 42
> days (Section 511d) on detail at one or more differential posts or
> places designated for non-foreign area differential (not places
> designated for non-foreign area cost-of-living allowance) by the
> Office of Personnel Management in Part 591 of Title 5 of the Code of
> Federal Regulations. Once the initial eligibility period has been
> acquired, the hardship differential prescribed for the post may
> commence beginning on the 43^rd^ day. After the initial eligibility
> period has been obtained, the service at the detail post(s) is deemed
> uninterrupted by travel of the employee to the United States, when
> such travel is for the convenience of the Government and does not
> exceed fourteen consecutive days.**
>
> **Exceptions: (eff. 10/23/03; published TL:SR 631)**
>
> **[Detail at Posts with Danger Pay, Widespread Warfare, and US Troop
> Involvement]{.underline}**
>
> **a. An employee who serves for a period of 42 consecutive days or
> more on detail at a hardship differential post (DSSR 511c) where there
> is widespread warfare, U.S. combat troop involvement in hostilities,
> and has a danger pay designation may be granted the hardship
> differential at the prescribed rate for the number of days served,
> beginning the first day of detail. See DSSR 920, footnote "n". The
> hardship differential eligibility shall continue during periods of
> leave and other absences from the footnote "n" posts, including travel
> to the U.S for 30 days or less. Leave of 30 days or less will not
> interrupt the hardship differential for either eligibility or payment
> purposes.**
>
> **b. An employee on leave from a footnote 'n' post for more than 30
> days will be required to meet the 42-day eligibility requirement on
> return to a hardship differential post.**
>
> **542 [Applicable Rates]{.underline}**
>
> **After acquiring eligibility as described in Section 541, the
> hardship differential for subsequent days of detail at differential
> posts during that period of absence shall be granted at the rate
> prescribed for each such differential post. This section shall also
> apply to an employee who has no post. Note: Hardship Differential is
> paid only for hours for which basic compensation is paid.**
>
> **550 [PAYMENTS]{.underline}**
>
> **551 [Full Time and Temporary Employees]{.underline}**
>
> **Payments of hardship differential to full time employees and
> employees appointed for temporary periods (Sections 031.3 and 031.4)
> shall be at the percentage of basic compensation prescribed in Section
> 920.**
>
> **552 [Ceiling on Payments ]{.underline}**

**These regulations do not impose any ceiling on the payment of hardship
differentials. Agencies should note that hardship differential plus
salary plus other benefits are subject to statutory pay caps, such as
the aggregate pay cap. (eff.1/23/05)**

> **553 [Payment After Absence (eff. 10/23/03, TL:SR 631)]{.underline}**

**Payment of hardship differential following a period of absence from
the post may be made after the employee\'s return to post or arrival at
a new post. The head of agency may require the employee to submit a
certified statement showing the dates and time of arrival at, and
departure from, each place on his/her itinerary.**

> **560 [EXCLUSION OF DIFERENTIAL FOR STEP PAY INCREASES]{.underline}**

## Payment of differential shall not be construed as an equivalent increase in compensation for purposes of within-grade step increases in basic compensation.

**[600 PAYMENTS DURING AN ORDERED/AUTHORIZED DEPARTURE (Last Updated
10/2/2005)]{.underline}**

**[DEPARTMENTAL REGULATIONS]{.underline}**

**(These regulations are prescribed by the Secretary of State for
adoption by departments in the Executive Branch of the Federal
Government. See Section 640.)**

> **600 GENERAL**

**610 D[efinitions]{.underline}**

**As used in these regulations, the following terms are defined as
follows:**

**a. \"[Adult EFM]{.underline}\" for the purposes of this chapter
includes the employee\'s spouse and any of the relatives defined in
Sections 040m as family members who are 21 years of age or older.**

**b. \"[Advance payment]{.underline}\" means the monetary amount payable
to an employee ordered/authorized to depart or his/her designated
representative in advance of the date on which the employee would
otherwise be entitled to be paid.**

**c. \"[Day]{.underline}\" means calendar day except when otherwise
specified.**

**d. \"[Department]{.underline}\" means any department of the Government
of the United States of America, any agency or independent establishment
in the executive branch of the Government, and any corporation in the
executive branch wholly owned or controlled by the Government.**

**e. \"[Dependent]{.underline}\" means a member of the employee\'s
family as defined in Section 040m of the Standardized Regulations
(Government Civilians, Foreign Areas). Special factors include:**

**(1) neither member of an assigned career or probationary career
married working (tandem) couple should be forced to be evacuated in
dependent status. However, a career or probationary career employee in
leave without pay status (LWOP) may be ordered/authorized to depart as a
dependent;**

**(2) locally hired dependent employees should be evacuated or
authorized to depart as dependents unless the Chief of Mission decides
the position is essential, and the Department of State concurs in the
decision.**

**f. \"[Designated representative]{.underline}\" means a person 18 years
of age or over who is named by an employee for the purpose of caring
for, escorting, or receiving monetary payments on behalf of a
dependent.**

**g. \"[Evacuation]{.underline}\" means the authorized or ordered
departure of an employee or dependent(s), or any of the circumstances
outlined in Section 610j herein. The terms \"evacuated\" and
\"ordered/authorized to depart\" are used interchangeably in these
regulations.**

**h. \"[Evacuation order]{.underline}\" means either an oral or written
communication which authorizes or orders the departure from the post of
assignment.**

**i. \"[Evacuation payment]{.underline}\" or \"[evacuation/departure
payment]{.underline}\" means a monetary amount payable to an employee,
his/her EFMs, or designated representative during a period of ordered
evacuation or authorized departure.**

**j. \"[Evacuee\"]{.underline} means an employee or dependent who,
because of military or other reasons in the national interest which
create imminent danger to the life of the employee or dependents;**

**(1) has departed post of assignment under authorized or ordered
departure status; or**

**(2) is ordered or authorized to depart post but cannot leave the post
because of reasons beyond the control of the employee; and, in the case
of an employee, is prevented by circumstances beyond the control of the
employee and beyond the control of the Government from performing
position duties; or**

**(3) is prevented from returning to the post while temporarily absent
from post but otherwise intended to do so.**

**k. "[Monetary amount]{.underline}\" is the net amount of compensation
including any allowances or post differential due an employee after
making all deductions authorized by law, such as retirement or social
security deductions, authorized allotments, Federal withholding tax, and
others, when applicable.**

**l. \"[Safehaven]{.underline}\" as used in this chapter means: (1) a
location or place officially designated by the Secretary of State to
which an employee and/or dependents will be ordered or authorized to
depart; or (2) an alternate safehaven is a safehaven approved by the
Secretary of State under individual circumstances when in the interests
of the U.S. Government.(eff. 9/21/03)**

> **Evacuees at a safehaven are not entitled to diplomatic courtesies,
> immunities, services and privileges accorded to the official American
> diplomatic community assigned to the safehaven. (Also see Section
> 631a(1).)**

**m. [Subsistence expense allowance (SEA)]{.underline} means the daily
monetary amount payable to assist in offsetting direct added subsistence
expenses of evacuees.**

**n. [Special allowance]{.underline} means an additional allowance to
offset the direct added expenses incident to an ordered/authorized
departure.**

**611 [Description]{.underline}**

**611.1 [Purpose]{.underline}**

> **These regulations govern the authority and procedures for paying
> employees who are evacuated from assigned posts of duty, and for
> paying their dependents who are evacuated, for military or other
> reasons which create imminent danger to the life of the employees or
> their dependents or which otherwise are in the national interest.**

**611.2 [Authority]{.underline}**

> **These regulations are issued under the authority contained in 5
> U.S.C. 5521-5527 (The Act of September 26, 1961 (P.L. 87-304, 75 Stat.
> 662)) as amended by the Foreign Service Act of 1980 (P.L. 96-495) and
> Executive Order 10982 issued December 25, 1961.**

**611.3 [Scope]{.underline}**

> **These regulations cover the authority for an advance of pay
> following an ordered/authorized departure, continuation of salary and
> allowance payments during the period of ordered/authorized departure,
> and special allowances to partially offset certain direct added
> expenses incurred as a result.**

**612 [Coverage]{.underline}**

**612.1 [Employees Covered]{.underline}**

> **These regulations apply to: (1) civilian employees of the United
> States Government who are United States citizens or are United States
> nationals, except as provided in Section 612.3, and (2) when and to
> the extent determined by the Secretary of State, third country
> nationals, i.e., civilian employees who are not citizens or nationals
> of the United States and who are not citizens or nationals of the
> country in which the evacuated post is located. Third country national
> employees and/or dependents may be considered for evacuation travel to
> their country of origin, point of hire, or designated foreign or U.S.
> safehaven if this is in the interest of the U.S. Government.**

**612.2 [Locations]{.underline}**

> **These regulations apply to evacuations from, or within, any area
> situated outside: (1) the United States; (2) the Commonwealths of
> Puerto Rico and the Northern Mariana Islands, and (3) any territory or
> possession of the United States.**

**612.3 [Locally Employed American Citizens Not Covered]{.underline}**

> **These regulations do not apply to: (1) local United States citizens
> who do not have official U.S. Government employment, including but not
> limited to Americans with private business or organizations, teachers
> recruited by local American-supported schools, Fulbright grantees, and
> individuals with contracts to work for the foreign host government; or
> (2) locally hired American citizens who work for the U.S. Government
> but who do not have an agreement for return transportation to the
> United States at Government expense.**

**613 [Entitlement]{.underline}**

**a. Employees and their dependents shall be entitled to be paid only if
they meet the requirements of these regulations. Entitlement to payment
shall cease on the date when the employee is determined to be covered by
the Missing Persons Act (50 App U.S.C. 1001 et seq.), unless payment is
earlier terminated under these regulations or unless determined
otherwise by the Secretary of State.**

**b. Benefits for uniformed military personnel and dependents are
covered in the DOD Joint Travel Regulations.**

**614 [Designation of Authorized Safehaven]{.underline}**

**a. An official safehaven will be designated by the Secretary of State
as far in advance of any actual or possible evacuation as practicable.
Employees and their dependents are expected to travel to this safehaven
if an evacuation is ordered. (See Sections 631-633 for commencement and
payment of special allowances.)**

**b. When there is insufficient time for a written evacuation order due
to the nature of the danger, the Secretary of State must be notified as
soon as possible of the conditions that warrant the order so that an
appropriate safehaven may be authorized and payment of special
allowances approved.**

**c. An alternate safehaven may be approved by the Secretary of State
under individual circumstances when in the interests of the U.S.
Government and shall be effective no earlier than the date of request
for an alternate safehaven.(eff. 9/21/03)**

**615 [ADVANCE PAYMENTS]{.underline}**

**616 [Eligibility]{.underline}**

> **An employee may be paid in advance of the normal pay day when, in
> the opinion of the authorizing officer, payment is required to help
> defray the immediate expenses incident to an evacuation of an employee
> and/or dependents.**

**617 [Amount of Advance Payment]{.underline}**

> **The advance payment shall be based on the rate of compensation
> including any allowances or post differential to which an employee was
> entitled immediately prior to the issuance of the evacuation order.
> The amount of the advance payment is the monetary amount covering a
> period not to exceed 30 days or a lesser number of days as determined
> appropriate by the authorizing officer.**

**617.1 [Computation of Advance Payment]{.underline}**

> **(a) For full time and regular part time employees, the amount of
> advance payment shall be computed on the basis of the number of
> regularly scheduled workdays that will occur during the period as
> determined under Section 617.**
>
> **(b) For intermittent employees, the amount of advance payment shall
> be computed on the basis of the number of days on which the employee
> would be expected to work during the period as determined under
> Section 617. The number of days shall be determined whenever possible
> by approximating the number of days per week normally worked by the
> employee during an average six-week period.**

**617.2 [Payment]{.underline}**

> **(a) The advance payment may be paid to the employee or a designated
> representative. Payments to anyone other than the employee should be
> made only pursuant to prior written authorization by the employee,
> wherever possible. Where circumstances do not permit prior written
> authorization, the payment may be made and the employee should then
> confirm such payment by preparation and submission to the safehaven
> post, or appropriate management office, of an allotment or assignment
> of pay form, immediately following departure of dependents. If the
> employee is evacuated or authorized to depart, submission will be upon
> arrival at the safehaven post.**
>
> **(b) The advance payment may be made at any time after the evacuation
> order is given, but not later than the expiration of 30 days after the
> evacuation has been effected.**

**617.3 [Payment Procedures]{.underline}**

> **Payment of an advance payment and any required adjustment thereof
> will be made in accordance with procedures approved by the head of
> agency.**

**618 [Recovery]{.underline}**

**618.1 [General Requirements]{.underline}**

> **After an employee\'s account is reviewed as required by Section 638
> of these regulations, and if it is found that the employee is indebted
> for any part of an advance payment made, recovery of the indebtedness
> will be effected by the payroll office having jurisdiction over the
> employee\'s account unless a waiver of recovery has been approved.
> Repayment of the indebtedness shall be made either in full or in
> partial payments as agreed upon by the payroll officer and the
> employee.**

**618.2 [Waiver of Recovery]{.underline}**

> **Recovery of indebtedness for an advance payment shall not be
> required when it is determined by the head of agency that the recovery
> would be against equity and good conscience or against the public
> interest in accordance with agency procedures.**

**619 Not currently used**

**620 [CONTINUATION OF SALARY AND ALLOWANCE PAYMENTS]{.underline}**

**621 [Computation]{.underline}**

**621.1 [Family Ordered/authorized to Depart - Employee Remains at
Post]{.underline}**

> **(a) [Post Allowance]{.underline}**
>
> **After departure of all members of an employee\'s family from the
> post, pursuant to an evacuation order, the post allowance shall be
> reduced to the \"employee without family\" rate.**
>
> **(b) [Temporary Quarters Subsistence Allowance]{.underline}**
>
> **If early return of the employee\'s family to the post is
> anticipated, the temporary quarters subsistence allowance may be
> continued at the rate prescribed in Sections 120 and 925 of the
> Standardized Regulations (Government Civilians, Foreign Areas).**
>
> **(c) [Living Quarters Allowance]{.underline}**
>
> **The living quarters allowance may be continued at the \"with
> family\" rate for a period not to exceed six months.**
>
> **(d) [Education Allowance]{.underline}**
>
> **(1) \"School at post\" education allowances shall be terminated
> without financial penalty to the employee in accordance with
> appropriate provisions governing education allowances in the
> Standardized Regulations (Government Civilians, Foreign Areas). (See
> Section 274.22) However, if there is an internet classroom set up with
> the school at post, expenses incurred by the employee/parent at the
> safehaven location associated with the internet classroom the child is
> participating in may be reimbursed under the current year "school at
> post" education allowance maximum. These expenses may include what the
> school at post may charge for this service and connectivity charges in
> the U.S. for internet classroom-related activities the child is
> participating in.**
>
> **(2) \"School away from Post\" education allowance may continue until
> the end of the school year for children attending \"school away from
> post\" outside the U.S.**
>
> **(3) \"School at safehaven\", see Section 633 for special education
> allowance.**
>
> **(e) [Educational Travel]{.underline}**
>
> **When a dependent is at a school in the United States utilizing
> educational travel benefits under Section 280, the official safehaven
> location displaces the post as the travel destination. (See Section
> 633.4.)**

**621.2 [Employee and Family Ordered/authorized To Depart]{.underline}**

> **(a) [Post Allowance]{.underline}**
>
> **The post allowance shall be terminated as of the close of business
> of the day of departure from the post.**
>
> **(b) [Temporary Quarters Subsistence Allowance]{.underline}**
>
> **The temporary quarters subsistence allowance shall be terminated as
> of the close of business of the day of departure from the post.**
>
> **(c) [Living Quarters Allowance]{.underline}**
>
> **Payment of the living quarters allowance shall be terminated as of
> the close of business of the day of the employee\'s departure from the
> post, unless the employee is required to maintain and pay for quarters
> at the post or unless lease termination is impossible or
> impracticable.**
>
> **(d) [Education Allowance]{.underline}**
>
> **(1) \"School at post\" education allowances shall terminate without
> financial penalty to the employee in accordance with appropriate
> provisions governing education allowances in the Standardized
> Regulations (Government Civilians, Foreign Areas). (See Section
> 274.22.) However, if there is an internet classroom set up with the
> school at post, expenses incurred by the employee/parent at the
> safehaven location associated with the internet classroom the child is
> participating in may be reimbursed under the current year "school at
> post" education allowance maximum. These expenses may include what the
> school at post may charge for this service and connectivity charges in
> the U.S. for internet classroom-related activities the child is
> participating in.**
>
> **(2) \"School away from post\" education allowances. (See Section
> 633.)**
>
> **(e) [Educational Travel]{.underline}**
>
> **When a dependent is at a school in the United States utilizing
> educational travel benefits under Section 280, the official safehaven
> location displaces the post as the travel destination. (See Section
> 633.4.)**
>
> **(f) [Post Differential and Danger Pay]{.underline}**
>
> **When the employee departs post pursuant to ordered or authorized
> departure, payment of post differential and danger pay shall terminate
> in accordance with applicable provisions of the Standardized
> Regulations (Government Civilians, Foreign Areas) (see Section 532 and
> Section 654.2 respectively). Subsequent eligibility for these benefits
> to an evacuated employee at the safehaven post or other temporary duty
> stations shall be governed by the provisions of the Standardized
> Regulations (Government Civilians, Foreign Areas) dealing with payment
> of these benefits on detail. (See Sections 540 and 655.)**

**622 [Payment]{.underline}**

> **Insofar as practicable, payments shall be paid on the employee\'s
> regular pay days, computed as follows:**
>
> **a. For full time and regular part time employees, the amount of the
> payment shall be computed on the basis of the employee\'s regularly
> scheduled workweek.**
>
> **b. For intermittent employees, the amount of the payment shall be
> computed, whenever possible, by approximating the number of days per
> week normally worked by the employee during an average six-week
> period.**
>
> **c. Payment and any required adjustment will be made in accordance
> with procedures approved by the head of agency. Payments may be paid
> to the employee, an adult dependent, or a designated representative.
> Payments to anyone other than the employee should be made only
> pursuant to prior written authorization by the employee, wherever
> possible. Where circumstances do not permit prior written
> authorization, the payment may be made and the employee should then
> confirm such payment by preparation and submission to the safehaven
> post of an allotment or assignment of pay form, immediately following
> departure of dependents or, if the employee is also evacuated, upon
> arrival at the safehaven post.**
>
> **d. When an advance payment has been made under Section 615, no part
> of the advance will be offset against salary and allowance payments
> (Section 620) so long as the evacuation order remains in effect. (See
> Sections 618 and 638 for reconciling employee accounts.)**

**623 [Termination]{.underline}**

> **The authority for allowance payments under Section 620 shall cease
> as of the earliest of the following dates:**
>
> **a. the date the evacuated/departed employee commences travel under
> an assignment order to another duty station outside the evacuation
> area;**
>
> **b. the effective date of transfer when the employee is already at
> the post to which transferred;**
>
> **c. the date of separation;**
>
> **d. the date specified by the head of agency;**
>
> **e. the date specified by the Secretary of State;**
>
> **f. 180 days after the evacuation order is issued; or**
>
> **g. the date the evacuee commences return travel to post.**

**624 [Agency Report Requirements]{.underline}**

> **When an evacuation is ordered or authorized, a report will
> immediately be submitted to the head of agency who will forward a copy
> to the Department of State. The report will contain the following
> information:**
>
> **a. names of evacuated employees;**
>
> **b. names of evacuated dependents (indicating, where appropriate,
> designated representatives);**
>
> **c. feasibility of officially reassigning evacuated employees to
> other positions;**
>
> **d. number and kinds of evacuated employees needed to reactivate the
> post; and**
>
> **e. any other facts or circumstances which may aid in determining
> whether evacuation payments are necessary beyond the first 60 days of
> the period of evacuation.**
>
> **A similar report will be made after the expiration of 45 days of
> evacuation. Upon receipt of this report, a determination will be made
> as to the number of evacuated employees who will be required to be
> retained as the civilian staff available for the performance of duty
> and for whom evacuation payments may be continued beyond the first 60
> days of the period of evacuation. As soon as this determination is
> made, the post will be instructed as to the number of evacuated
> employees who may continue to receive evacuation payments and the
> duration of the period for which such payments will continue. When the
> extension thus granted is less than 120 additional days, and the
> evacuation lasts beyond the approved period for continuation of the
> evacuation payments, approval for continuation of evacuation payments
> up to the full 120 additional days must be secured from the head of
> agency.**

**625 [Work Assignments for Evacuated Employees]{.underline}**

**625.1 Evacuated employees at safehaven posts may be assigned to
perform any work considered as necessary or required to be performed
during the period of the evacuation without regard to the grades or
titles of the employees.**

**625.2 Failure or refusal to perform assigned work may be a basis for
terminating further evacuation payments and/or taking disciplinary
action.**

**625.3 When part time employees, either regular or intermittent, are
given assigned work at the safehaven post, records of the number of
hours worked will be maintained so that payment may be made for any
hours of work which are greater than the number of hours on which
payments under Section 620 are made.**

**630 [SPECIAL ALLOWANCES (eff. 9/21/03)]{.underline}**

**To help offset direct added expenses which are incurred by the evacuee
as a result of an evacuation order, special allowances are provided for
certain travel, subsistence, and special education expenses. The
allowances are not intended to fully reimburse the employee for the
direct added expense incurred. The employee continues to be responsible
for normal family living expenses. Only one departure is permitted an
evacuee during any one evacuation period. In determining the direct
added expenses which may be payable as special allowances under these
regulations, an agency determination shall be made for the evacuation
considering the following items as the maximum amounts allowable:**

**631 [Travel Expense Allowances]{.underline}**

> **The travel reimbursement for evacuees shall be determined in
> accordance with the rates of per diem for travel in foreign areas
> contained in the Standardized Regulations (Government Civilians,
> Foreign Areas), the Federal Travel Regulation or other pertinent
> agency travel regulations. Travel per diem is authorized for
> dependents of an employee ordered/authorized to depart at a rate which
> is equal to the rate payable to the employee (except that the rate for
> dependents under 12 years of age shall be one-half this rate). Travel
> per diem for the employee and dependents will be payable from the date
> of departure from the evacuated post through the date of arrival at
> the safehaven, including any periods of delay enroute beyond the
> evacuee's control which may result from travel arrangements.**
>
> **a. [Special Safehaven Travel Considerations]{.underline}**
>
> **(1) [From Post to Family Safehaven Locations]{.underline} (eff.
> 9/21/03)**
>
> **When the U.S. is the officially designated safehaven,
> ordered/authorized departure travel of all eligible family members may
> be permitted to any place in the U.S. even though the employee is
> authorized travel only to Washington, D.C. or other U.S. duty station.
> Families earlier ordered or authorized to depart to the U.S. or to an
> authorized foreign safehaven (see Sections 610.l and 614) at
> Government expense, may be permitted to rejoin an employee
> subsequently ordered or authorized to depart to a duty station in the
> U.S. However, to and from an alternate safehaven outside the U.S.,
> travel expenses may be reimbursed only on a cost constructive basis
> calculated from the evacuated post to the U.S. duty station.**
>
> **(2) [From Outside Point to Safehaven]{.underline}**
>
> **When an evacuee is away from a post on official travel (home leave
> orders, R&R, family visitation travel, emergency visitation travel,
> temporary duty) at the time of an evacuation order, travel expenses
> may be paid to the safehaven location from the employee/dependent's
> location.**
>
> **When an employee and/or dependents are away from a post on personal
> travel when an evacuation order is issued, travel to the safehaven
> location is on a cost constructive basis, not to exceed cost of travel
> from the evacuated post to the safehaven location.**

**Upon arrival at the safehaven location, SEA payments under Section 632
are applicable.**

> **(3) [Air Freight Allowance and Air Freight Replacement
> Allowance]{.underline}**
>
> **An air freight allowance for unaccompanied air baggage (UAB) may be
> authorized for both ordered/authorized departure from and return to
> post trips (in accordance with pertinent agency travel regulations).
> In lieu of an air freight allowance from post, an air freight
> replacement allowance may be granted to help defray costs of items
> normally part of the authorized air freight shipment which must be
> purchased. The flat amounts are as follow: First evacuee without
> family: \$250; First evacuee with one family member: \$450; or First
> evacuee with two or more family members: \$600. No receipts are
> required for this allowance. Note: Even when the air freight
> replacement allowance is granted from post, evacuees will still be
> eligible for an air freight allowance when/if they return to post.**
>
> **(4) [Third Country Nationals]{.underline}**
>
> **On a case by case basis, as determined by the head of agency, third
> country national employees and/or their dependents may be considered
> for evacuation travel to their country of origin or point of hire
> rather than to other designated foreign or U.S. safehavens, if this is
> in the interest of the U.S. Government and approved by the Secretary
> of State.**
>
> **b. [Household Effects, Privately Owned Vehicle (POV) and
> Transportation Allowance]{.underline} (eff. 9/21/03)**
>
> **Access to, delivery and return to storage of household effects for
> evacuees is at personal expense, not Government expense. Shipment of
> POV is not authorized at U.S. Government expense. In the absence of a
> POV at the safehaven location, a transportation allowance to assist
> with unexpected local transportation costs may be paid in the amount
> of \$25 per day, regardless of family size. The transportation
> allowance may be paid from the first day following arrival at the
> safehaven location. Receipts are not required.**

**632 [Subsistence Expense Allowance (SEA)]{.underline}**

> **Unless otherwise directed by the Secretary of State, a subsistence
> expense allowance for an evacuee shall be determined and paid in
> accordance with the provisions herein. Payment shall commence as of
> the date following arrival of the evacuee at an authorized safehaven
> location and may continue for not more than 180 days or when
> terminated under these regulations, whichever occurs first.
> Authorization to make payments ceases on the 181st day after the
> evacuation order is issued. Any subsequent order issued after the
> 180th day will constitute a separate order, will start a separate 180
> day period, and will apply only to evacuees departing under that
> order. (See Section 631 for Air Freight Replacement Allowance and
> Transportation Allowance. See Section 960 for the Evacuation Payments
> Worksheet.)**

**632.1 [Daily Amounts Authorized]{.underline}**

> **(a) From the day following arrival at the safehaven location the
> first evacuee and additional family members will be reimbursed
> according to either a commercial or non-commercial rate. The
> commercial rate requires a receipt for lodging in a hotel, motel,
> commercially leased house or apartment, or other transient-type
> commercial establishment. The non-commercial rate will apply for days
> when a receipt for a commercial establishment is not received. On the
> 31st day at the safehaven location the rate of reimbursement will be
> reduced to the 31st through 180th day calculation listed for the rate
> (commercial or non-commercial) the family chooses for each of the
> remaining days in evacuation status. The employee may always be
> treated as the "first evacuee" if evacuated, even if evacuated
> subsequently to the other family member(s). There can only be one
> "first evacuee" at any given time, except as provided under Section
> 632.4(b) ("Tandem Couples").**
>
> **Per diem rates may be accessed on the internet at the following
> locations:**
>
> **For the Conterminous/Continental U.S. (CONUS): 48 contiguous states
> and the District of Columbia:
> <http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=17943&contentType=GSA_BASIC>
> (eff. 5/15/05 TL:SR 650)**
>
> **For non-foreign areas (Alaska, Hawaii, Commonwealth of Puerto Rico,
> Commonwealth of the Northern Mariana Islands and territories and
> possessions of the United States):
> <https://secureapp2.hqda.pentagon.mil/perdiem/pdrates.html>**
>
> **For foreign areas: <http://aoprals.state.gov/web920/per_diem.asp>**
>
> **(b) [Commercial rate]{.underline}**
>
> **(1) The per day amounts allowed for days 1 through 30 following
> arrival at the safehaven location are:**
>
> **[For the first evacuee]{.underline}:**
>
> **Up to 100 percent (or up to 150 percent for special family
> compositions listed below) of the lodging portion of the safehaven per
> diem rate (receipt required) plus a flat amount (no receipts required)
> equal to 100 percent of the meal and incidental expense (M&IE) portion
> of the safehaven per diem rate. If the first evacuee cannot get an
> exemption from paying the tax on commercial lodging in the continental
> U.S. or non-foreign area (see listings at 632.1a), he/she may be
> reimbursed for the tax in addition to the amount allowed for the
> lodging portion.**
>
> **[Special Family Compositions]{.underline}**
>
> **(a) First Evacuee plus one (non-spouse eligible family member, age
> 18 and older)**
>
> **(b) First Evacuee plus one (non-spouse eligible family member of
> opposite gender, age 12 and over)**
>
> **(c) First Evacuee plus two (one non-spouse eligible family member,
> age 18 and older; or one non-spouse eligible family member, opposite
> gender, age 12 and over)**
>
> **(d) First Evacuee plus three (one non-spouse eligible family member,
> age 12 and over)**
>
> **(e)First Evacuee plus four or more family members**
>
> Note: For special family compositions not addressed by (a) through (e)
> above, submit requests for consideration through appropriate agency
> channels to the Director, Office of Allowances (A/OPR/ALS), U. S.
> Department of State, Washington, D.C. 20522-0103. (eff. 5/15/05 TL:SR
> 650)
>
> **[For each additional evacuee age 18 and over:]{.underline}**
>
> **A flat amount equal to 100 percent of the meal and incidental
> expense (M&IE) portion of the safehaven per diem rate.**
>
> **[For each additional evacuee under age 18:]{.underline}**
>
> **A flat amount equal to 50 percent of the meal and incidental expense
> (M&IE) portion of the safehaven per diem rate.**
>
> **[Example 1: Commercial Rate]{.underline}**
>
> **Per day amounts for days 1 through 30 commencing from the day
> following arrival at safehaven.**
>
> **Safehaven Per Diem = \$ 200 (Lodging Portion \$150; M&IE \$50).
> Family consists of Employee, Spouse, Children ages 6, 12 and 18. Note:
> Special Family Composition (e) applies.**
>
> **First Evacuee: Lodging up to \$225; M&IE \$50**
>
> **Spouse: \$50**
>
> **Children 6 & 12: \$25; \$25**
>
> **Child 18: \$50**
>
> **Lodging reimbursed for actual expenses up to maximum of \$225.
> Commercial lodging receipt required. M&IE portions are flat amounts
> and receipts are not required. Lodging taxes may be reimbursed in
> addition to these amounts.**
>
> **(2) The per day amounts allowed from the 31st day following arrival
> at the safehaven location through the end of the evacuation are:**
>
> **[For the first evacuee:]{.underline}**
>
> **Up to 100 percent (or up to 150 percent for special family
> compositions listed above) of the lodging portion of the safehaven per
> diem rate (receipt required) plus a flat amount (no receipts required)
> equal to 80 percent of the meal and incidental expense (M&IE) portion
> of the safehaven per diem rate. If the first evacuee cannot get an
> exemption from paying the tax on commercial lodging in the continental
> U.S. or non-foreign area (see listings at 632.1a), he/she may be
> reimbursed for the tax in addition to the amount allowed for the
> lodging portion.**
>
> **[For each additional evacuee age 18 and over:]{.underline}**
>
> **A flat amount equal to 80 percent of the meal and incidental expense
> (M&IE) portion of the safehaven per diem rate.**
>
> **[For each additional evacuee under age 18:]{.underline}**
>
> **A flat amount equal to 40 percent of the meal and incidental expense
> (M&IE) portion of the safehaven per diem rate.**

#########  **[Example 2: Commercial Rate]{.underline}**

> **Per day amounts for days 31 through end of evacuation -- not to
> exceed a total of 180 days.**
>
> **Safehaven Per Diem = \$ 200 (Lodging Portion \$150; M&IE \$50).
> Family consists of Employee, Spouse, Children ages 6, 12 and 18. Note:
> Special Family Composition (e) applies.**

######## 

######## **First Evacuee: Lodging up to \$225; M&IE \$40.00**

######## **Spouse: \$40.00**

######## **Children 6 & 12: \$20.00; \$20.00**

######## **Child 18: \$40.00**

> **Lodging reimbursed for actual expenses up to maximum of \$225 per
> day. Commercial lodging receipt required. M&IE portions are flat
> amounts and receipts are not required. Lodging taxes may be reimbursed
> in addition to these amounts.**
>
> **(3) For lease coverage see Section 632.4(c).**
>
> **(c) [Non-Commercial Rate]{.underline}**
>
> **(1) The per day amounts allowed for days 1 through 30 commencing
> from the day following arrival at the safehaven location are:**
>
> **[For the first evacuee:]{.underline}**
>
> **A flat amount of 10 percent of the lodging portion of the safehaven
> per diem rate (no receipts required) plus a flat amount (no receipts
> required) equal to 100 percent of the meal and incidental expense
> (M&IE) portion of the safehaven per diem rate.**
>
> **[For each additional evacuee age 18 and over:]{.underline}**
>
> **A flat amount equal to 100 percent of the meal and incidental
> expense (M&IE) portion of the safehaven per diem rate.**
>
> **[For each additional evacuee under age 18:]{.underline}**
>
> **A flat amount equal to 50 percent of the meal and incidental expense
> (M&IE) portion of the safehaven per diem rate.**
>
> **[Example 1: Non-Commercial Rate]{.underline}**
>
> **Per day amounts for days 1 through 30 commencing from the day
> following arrival at safehaven.**
>
> **Safehaven Per Diem = \$200 (Lodging Portion \$150; M&IE \$50).
> Family consists of a tandem couple (both employees eligible for "first
> evacuee" rates) with two children ages 3 and 13.**
>
> **First Evacuee: Flat amount \$15; M&IE \$50**
>
> **First Evacuee: Flat amount \$15; M&IE \$50**
>
> **Children 3 and 13: \$25; \$25**
>
> **Receipts are not required for any of these amounts.**
>
> **(2) The per day amounts allowed from the 31st day following arrival
> at the safehaven location through the end of the evacuation are:**
>
> **[For the first evacuee:]{.underline}**
>
> **A flat amount (no receipts required) equal to 80 percent of the meal
> and incidental expense (M&IE) portion of the safehaven per diem
> rate.**
>
> **[For each additional evacuee age 18 and over:]{.underline}**
>
> **A flat amount equal to 80 percent of the meal and incidental expense
> (M&IE) portion of the safehaven per diem rate.**
>
> **[For each additional evacuee under age 18:]{.underline}**
>
> **A flat amount equal to 40 percent of the meal and incidental expense
> (M&IE) portion of the safehaven per diem rate.**
>
> **[Example 2: Non-Commercial Rate]{.underline}**
>
> **Per day amounts for days 31 through end of evacuation - not to
> exceed a total of 180 days.**
>
> > Safehaven Per Diem = \$200 (Lodging Portion \$150; M&IE \$50).
> > Family consists of a tandem couple (both employees eligible for
> > "first evacuee" rates) with two children ages 3 and 13
>
> **First evacuee: M&IE \$40.00**
>
> **First evacuee: M&IE \$40.00**
>
> **Children 3 and 13: \$20.00; \$20.00**
>
> **Receipts are not required for any of these amounts.**

**632.2 [Foreign Area Safehaven]{.underline}**

**(a) When a foreign area is the officially designated safehaven, the
subsistence expense allowance will be based on the per diem rate of the
designated foreign area under the same payment guidelines of Section
632.1.**

**(b) When an evacuee goes to an approved alternate safehaven the
subsistence expense allowance will be based on the lower of the
following per diem rates using the same payment guidelines in Section
632.1: (1) the locality to which evacuated, (2) the rate applicable to
the official safehaven (whether U.S. or foreign) or (3) the standard
CONUS rate.**

**632.3 [Actual Payment]{.underline}**

**The daily rate of the subsistence expense allowance actually paid
shall be either the maximum rate as determined above, or a lower rate
if, in the judgment of the authorizing officer, such lower rate would be
more in keeping with necessary living expenses.**

**632.4 [Special Rules for Subsistence Expense Allowance]{.underline}**

> **(a) [During Annual Leave, Sick Leave, Home Leave, Leave Without
> Pay]{.underline}**
>
> Upon completion of authorized leave, an employee who is away from post
> on annual leave (including R&R) or home leave when an evacuation is
> approved should immediately notify post of an intention to return to
> work status in order to become eligible for the SEA at the designated
> safehaven. The employee then returns to post immediately or receives
> authorization to report to the official safehaven or to a temporary
> duty station. Dependents become eligible for SEA upon their arrival at
> the authorized safehaven following the employee\'s commencement of
> official travel to the duty station. SEA is not paid to any evacuee
> authorized travel per diem (see Section 634).
>
> Neither an employee nor dependent in R&R or home leave status is
> eligible for SEA. SEA payments continue for dependents previously
> ordered/authorized to depart who are joined by an employee on R&R or
> home leave, but no additional travel for the dependents is authorized
> at U.S. Government expense.
>
> SEA shall continue to evacuees otherwise eligible while an employee in
> ordered/authorized departure status takes annual or sick leave.

> An employee in leave without pay (LWOP) status is not eligible for SEA
> unless evacuated as a dependent.

**(b) [Tandem Couples]{.underline}**

> Tandem couple employees should each receive up to the first evacuee
> rate of subsistence expense. (See Section 610e(1).)

**(c) [Lease Coverage]{.underline}**

> **If an employee or designee signs a lease for lodging at the
> safehaven and is ordered to return to post, a waiver of the refund due
> the Government on an advance or reimbursement of expenses incurred
> should be authorized for the unexpired period of the lease up to 30
> days at not to exceed the lodging portion of the safehaven per diem
> rate \[plus applicable tax if an exemption cannot be obtained on
> commercial lodging in the continental U.S. or non-foreign area (see
> listings at 632.1a)\].**

**633 [Special Education Allowance]{.underline}**

**Unless otherwise directed by the Secretary of State, a special
education allowance may be paid on behalf of children evacuated to the
official safehaven as follows:**

**633.1 [Official Safehaven in Foreign Area ]{.underline}**

**(a) at the annual rate of the \"school at post\" education allowance
indicated for the safehaven post;**

**(b) at the \"school away from post\" rate either of the evacuated post
or of the safehaven post, at the discretion of the authorizing officer,
if children are sent away from the safehaven post to schools
necessitating boarding. In this case the subsistence expense allowance
ceases for that child until the end of the grant year. Subsistence
expense is payable for such students only during the school break
between grant years. The official safehaven location displaces the
evacuated post as the travel destination. (Eff. 10/02/05 TL:SR 656)**

**633.2 [Official Safehaven in U.S.]{.underline}**

Normally education allowances are not payable on behalf of children
evacuated from a post in a foreign area to safehaven in the United
States if accompanied by a parent, as public schools are available to
all residents in the United States. However, if prior to evacuation, a
child was attending school in the United States utilizing the \"away
from post\" education allowance, the rate authorized for the evacuated
post may continue for the remainder of the school year. There is no
entitlement to subsistence expense allowance for children on \"away from
post\" education allowance. See Section 621.1(d)(1) and 621.2(d)(1) for
reimbursement under \"school at post\" education allowance for internet
classroom expenses associated with school at post incurred at the
safehaven.

**633.3 [Alternate Approved Foreign Safehaven]{.underline}**

No special education allowance is authorized at an alternate safehaven.

**633.4 [Child Eligible for Educational Travel at the Time of
Evacuation]{.underline}**

Educational travel eligibility rules continue to be applied as provided
in Section 280, except that the official safehaven displaces the post as
the travel destination from school. While the child is temporarily at
the safehaven location, SEA payments may be made consistent with Section
632. While the child is at the school there are no SEA payments.

**633.5 [Child Eligible for Special Needs Allowance at the Time of
Evacuation]{.underline} (eff. 9/21/03)**

If a child already qualifies for and is receiving the special needs
allowance overseas and that child has no valid, legal Individual
Education Plan (IEP) acceptable to U.S. public schools at the safehaven
location for receipt of special education services then the special
education allowance may continue to be paid during the evacuation until
such time as the public school begins to provide special services. See
271m, 276.2, and 276.8. These expenses may be reimbursed under the
current year "school at post" and "special needs" education allowance
maximum and may include those items listed in 276.8c. from school. While
the child is temporarily at the safehaven location,

**634 [Suspension of SEA Payments]{.underline}**

**Payment of the subsistence expense allowance provided under Section
632 shall be suspended in the applicable per-person amount for any
period during which the employee or dependents are authorized the travel
expense allowance under Section 631, travel per diem, or educational
travel under Section 280. If SEA payments are temporarily suspended for
the first evacuee, one family member also receiving SEA becomes the
first evacuee and thus receives the higher SEA payment.**

**635 [Termination]{.underline}**

**Entitlement to special allowance payments during an evacuation shall
cease as of the earliest of the following dates (an appropriate grace
period necessary to arrange return to post may be authorized, normally
not to exceed ten days, provided it is justified on the employee\'s
travel voucher and provided the 180 day limit is not exceeded):**

> **(a) the date the evacuated employee commences travel under an
> assignment order to another duty station outside the evacuation
> area;**
>
> **(b) the effective date of transfer when the employee is already at
> the post to which transferred;**
>
> **(c) the date of separation;**
>
> **(d) the date specified by the head of agency;**
>
> **(e) the date specified by the Secretary of State;**
>
> **(f) 180 days after the evacuation order is issued; or**
>
> **(g) the date the evacuee commences return travel to post.**

**636 [Return to Assignment]{.underline}**

> **Not later than 180 days after the evacuation order is issued, an
> employee must be returned to the regular post of assignment, or
> appropriate action must be taken to reassign the employee to another
> post. This action must be taken in accordance with prescribed agency
> regulations.**

**638 [Review - Employee Accounts]{.underline} (See also Section 618.)**

**638.1 The payroll office having jurisdiction over the employee\'s
accounts shall review his/her account at the earliest possible date
after the evacuation is terminated, or earlier if the circumstances
justify, or after the employee returns to his/her assigned post of duty,
or when the employee is officially reassigned to another post.**

**638.2 For the period or periods covered by any payments under these
regulations, the employee shall be considered as though active Federal
service had been rendered in a regular position without a break in
service. Compensation shall be adjusted on the basis of the rates of
compensation including any allowances or post differentials to which the
employee would otherwise be entitled under all applicable statutes other
than this act (P.L. 87-304, 75 Stat. 662), as codified in 5 U.S.C.
5521-5527, as reflected in Sections 621.1 and 621.2. Any adjustments
shall also reflect payments made to the employee as authorized by
Sections 617 through 618 of these regulations.**

**639 [Employees/dependents Assigned but Not Arrived at
Post]{.underline}**

> **Employees/dependents who have not yet arrived at the post at the
> time of the evacuation/departure order are not covered by Chapter 600.
> However, under the limited circumstances outlined in Section 245,
> employees and dependents precluded from proceeding to post may be
> eligible for payments equivalent to those provided under Chapter 600
> of the Standardized Regulations. Otherwise, when the criteria of
> Section 245 are not met, dependents who normally would accompany an
> employee to post will be eligible for involuntary separate maintenance
> allowance (Section 260) effective the date the employee begins
> official travel under assignment orders.**

**640 [APPROVAL OF AGENCY REGULATIONS]{.underline}**

**641 [Prior Approval]{.underline}**

> **Executive Order 10982 requires prior approval by the Secretary of
> State of an agency\'s regulations which implement Chapter 600 of the
> Standardized Regulations (GC,FA). No agency shall make any payment
> under 5 U.S.C. 5521-5527 until approval has been received.**

**642 [Approval Procedures]{.underline}**

> **The head of an agency may adopt these regulations without change,
> but the Secretary of State must be so notified before the requirement
> for prior approval is satisfied. When an agency proposes to implement
> regulations that deviate from those provided in this Chapter, prior
> approval must be obtained from the Secretary of State before
> implementation.**

**643 [Supplements to Agency Regulations]{.underline}**

> **An agency may issue supplemental instructions so long as they are
> not inconsistent with approved regulations and prior approval of the
> Secretary of State has been obtained before implementation.**

**644 [Reimbursement to Other Agencies]{.underline}**

> **If a payment is made to an employee or designated representative by
> an agency other than his/her own, the amount and date of payment will
> be immediately reported to the employee\'s agency and prompt
> reimbursement will be made.**

**645 [Agencies with Approved Regulations]{.underline}**

**Agencies which have regulations approved by the Secretary of State:**

**Agency for International Development**

**Agriculture, Department of**

**American Battle Monuments Commission**

**Commerce, Department of**

**Defense, Department of**

**Education, Department of**

**Energy, Department of**

**General Accounting Office**

**General Services Administration**

**Health and Human Services, Department of**

**Interior, Department of the**

**Justice, Department of**

**Labor, Department of**

### National Aeronautics and Space Administration

### National Science Foundation

**Peace Corps**

**State, Department of**

**Transportation, Department of**

**Treasury, Department of the**

**Veterans Affairs, Department of**

**[CHAPTER 650 DANGER PAY ALLOWANCE (Last Updated
7/9/2006)]{.underline}**

**651 [Definitions]{.underline}**

> **For the purpose of this chapter:**

**a. \"[Danger Pay Allowance]{.underline}\" means the additional
compensation of up to 35 percent over basic compensation granted to
employees (Section 031 and 040i) for service at designated danger pay
posts, pursuant to Section 5928, Title 5, United States Code (Section
2311, Foreign Service Act of 1980) and the provisions of this chapter.
(eff. 03/05/06 TL:SR 661)**

**b. \"[Danger Pay Post]{.underline}\" means:**

**1. a place listed individually in Section 920 which has been so
designated by the Secretary of State;**

**2. a place which is not listed individually in Section 920 but which
is located in a country or area which has been so designated by the
Secretary of State.**

**c. "[Detail]{.underline}" means detail as defined by Section 040p, for
a minimum of four (4) cumulative hours in one day, at a place designated
a danger pay area . All periods of leave while present at such place of
detail may be included to meet the four hour requirement, but days of
absence away from the designated post or country/area may not be
included. Employees transiting a post who are inadvertently detained
thereat for four (4) hours or more shall be considered on detail.**

**d. \"[Day]{.underline}\" When an employee is detailed to a danger pay
post or area four hours or more, he/she may receive the danger pay
allowance for the full day.**

**652 [Scope]{.underline}**

**a. The danger pay allowance is designed to provide additional
compensation above basic compensation to all U.S. Government civilian
employees, including Chiefs of Mission, for service at places in foreign
areas where there exist conditions of civil insurrection,civil war,
terrorism or wartime conditions which threaten physical harm or imminent
danger to the health or well-being of an employee. These conditions do
not include acts characterized chiefly as economic crime.**

**b. The danger pay allowance may be granted separately from any grant
of post differential in Chapter 500 and may be granted at foreign posts
or country/areas which have no post differential.**

**c. The danger pay allowance, if prescribed, is in lieu of any
difficult to staff incentive differential authorized at post, which may
have been in effect at the post at the time of designation as a danger
pay post to the extent that combined payments may not exceed 35 percent
of basic compensation. (eff. 03/05/06 TL:SR 661)**

**d. The danger pay allowance is in lieu of that part of the hardship
post differential rate (Chapter 500) at a post which is attributable to
political violence. Consequently, the rate of post differential may be
reduced while danger pay allowance is in effect to avoid dual crediting
for political violence. However, combined danger pay and post
differential for each employee will be at least five percent of basic
compensation above the previous combined post differential and special
incentive differential, if any, in effect at the post.**

**e. The amount of the danger pay cannot exceed 35 percent of basic
compensation. (eff. 03/05/06 TL:SR 661)**

**f. The amount of danger pay allowance shall be at the rates of 15, 20,
25, 30 or 35 percent, based on the determined level of danger and the
presence of non-essential personnel and dependents at post. Except in
the case of danger pay granted pursuant to subsection \"g\" of this
section, the amount of danger pay allowance shall be at the rates of 15,
20, 25, 30 or 35 percent, based on the determined level of danger and
the presence of non-essential personnel and family members at post.
(eff. 03/05/06 TL:SR 661)**

**g. Under circumstances defined by the Secretary of State, a danger pay
allowance may be granted to civilian employees who accompany U.S.
military forces designated by the Secretary of Defense as eligible for
imminent danger pay. The Secretary of State will define the area of
application for civilian employees and the amount of danger pay shall be
the same flat rate amount paid to uniformed military personnel as
imminent danger pay. Danger pay authorized under this subparagraph will
not be paid for periods of time that the employee either receives danger
pay authorized under subparagraph \"f\" or post differential that would
duplicate political violence credit.**

**653 [Basis for Danger Pay Allowance]{.underline}**

> **653.1 [Designation]{.underline}**
>
> **A danger pay allowance is established by the Secretary of State
> when, and only when, civil insurrection, civil war, terrorism or
> wartime conditions threaten physical harm or imminent danger to the
> health or well being of a majority of employees officially stationed
> or detailed at a post or country/area in a foreign area. To determine
> whether the situation meets the danger pay criteria, a post usually
> must submit the Danger Pay Factors Form (FS-578) along with pertinent
> supporting information to the Department of State (Office of
> Allowances) for review. The Director of the Office of Allowances will
> chair a working group which will make a recommendation to the
> Assistant Secretary of State for Administration concerning a danger
> pay designation.**
>
> **653.2 [Criterion]{.underline}**
>
> **In general, the conditions described under Section 652a and 653.1
> must be such that there must exist a continuing threat of physical
> harm or imminent danger to health or well being of employees at the
> post.**
>
> **653.3 [Periodic Review (Eff. 7/9/06 TL:SR 666)]{.underline}**
>
> **Posts designated for danger pay must submit an updated Danger Pay
> Factors Form (DS-578) once every two years pursuant to a schedule
> established by the Office of Allowances, or more frequently when
> necessary. The danger pay working group will use these submissions to
> review conditions at danger pay allowance posts to ensure that the
> allowance continues only during the existence of conditions justifying
> such payment. As a result of such reviews, the danger pay allowance
> for a particular post may be modified or removed at any time.**

**654 [Danger Pay Allowance Applicable to Post]{.underline} (Section
040h)**

> **654.1 [Commencement]{.underline}**
>
> **Danger pay allowance commences on the date of designation by the
> Secretary of State for employees present at the post on assignment or
> detail, and on the date of arrival at post for subsequently assigned
> or detailed employees or for employees returning to post after
> temporary absence.**
>
> **654.2 [Termination]{.underline}**
>
> **The danger pay allowance terminates as of the close of business on
> the day the designation is removed by the Secretary of State, or the
> day the employee departs the post for any reason for a post or
> country/area not designated for the danger pay allowance.**

**655 [Danger Pay Allowance on Detail]{.underline}**

> **Employees on detail at a danger pay post may be granted the danger
> pay allowance at the prescribed rate for all days of detail at such
> post except for days of absence from the post in a post or area not
> designated for the danger pay allowance. Note: Danger Pay is paid only
> for hours for which basic compensation is paid.**

**656 [Payments]{.underline}**

> **656.1 [Full-time, Temporary and Intermittent
> Employees]{.underline}**
>
> **The danger pay allowance for full-time employees and employees
> appointed for temporary periods (section 013.3 and 031.4) shall be at
> the percentage of basic compensation established for the post. For
> part-time regularly scheduled employees and intermittent employees the
> danger pay allowance shall be computed at the prescribed percentage of
> basic compensation earned during the applicable pay period.**
>
> **656.2 [No Ceiling on Payments]{.underline}**
>
> **The danger pay allowance is not subject to any ceiling which would
> provide a payment less than the full percentage rate prescribed for
> the post.**

**657 [Exclusion of Danger Pay Allowance from Step Pay Increase
Computations]{.underline}**

> **Payment of the danger pay allowance shall not be construed as part
> of basic compensation for computing within-grade, step, merit pay
> increases and Senior Executive Service or Senior Foreign Service
> bonuses.**

**[DEFENSE DEPARTMENT TEACHERS (Last Updated 1/14/2001)]{.underline}**

**710 [GENERAL]{.underline}**

> **Under the general provisions of Chapter 000 and the modifying
> provisions of this chapter, a teacher (Section 040n) who is assigned
> to a teaching position at a post (Section 040h) may be granted
> quarters allowances in accordance with Chapter 100, cost-of-living
> allowances in accordance with Chapter 200, be paid a post differential
> in accordance with Chapter 500, and may be paid a difficult to staff
> incentive differential in accordance with Chapter 1000.**

**720 [ALLOWANCES - SPECIAL RULES]{.underline}**

**721 [Commencement of Grant After Early Arrival]{.underline}**

> **Where a teacher who is not entitled to a living quarters allowance
> under Section 723.1 for personal convenience arrives at the post in
> advance of the date normally scheduled by the agency, the date of
> arrival for commencement of any quarters allowance grant shall be
> considered to be the date after actual arrival on which he/she enters
> into pay status in a teaching position.**

**722 [Termination of Grant]{.underline}**

> **An allowance grant (except a quarters allowance grant provided for
> under Section 723), not otherwise terminated under applicable sections
> of these regulations, shall terminate at the end of the teacher\'s
> required work status in a teaching position at the post, including any
> period of authorized annual leave with pay immediately following such
> status.**

**723 [Quarters Allowances]{.underline}**

**723.1 [Continuation During Recess Period]{.underline}**

> **The living quarters allowance grant authorized under Section 130
> shall be continued during the recess period immediately preceding the
> next school year for a teacher who is in a teaching position at the
> close of a school year and who agrees in writing to serve as a teacher
> for the next school year. If, however, a teacher who has agreed in
> writing to serve as a teacher for the next school year does not report
> for service at the beginning of that school year, he/she shall, except
> for reasons beyond his/her control and acceptable to the Department of
> Defense, be obligated to the United States in an amount equal to any
> quarters allowance which he/she may have received during the recess
> period, or in an amount equal to the reasonable value of any
> Government quarters which he/she occupied, or the storage which he/she
> was furnished during that period, or both, as the case may be in
> accordance with Section 7 of the Defense Department Overseas Teachers
> Pay and Personnel Practices Act (P.L. 86-91), as amended by P.L.
> 87-172.**

**723.2 [Continuation While Awaiting Authorized
Transportation]{.underline}**

> **The living quarters allowance grant may be continued through the
> date of departure from the post for a teacher who, at any time and
> regardless of pay status, is required to await authorized
> transportation. As an alternative, a temporary lodging allowance
> (Section 120) may be paid for a period not in excess of one month
> prior to final departure from the post.**

**723.3 [Limitation During Recess Period]{.underline}**

> **The Government quarters or storage furnished, in accordance with the
> law cited in Section 723.1, or quarters allowance granted, to a
> teacher shall be in lieu of any quarters or quarters allowances to
> which he/she otherwise might be entitled by reason of employment in
> another position during any recess period between two school years.**

**724 [Cost-of-Living Allowances]{.underline}**

**724.1 [Annual Salary Computation]{.underline}**

**The annual basic compensation of a summer school teacher shall be
computed by multiplying his/her daily rate of pay by 260.**

**724.2 [Basis for Cost-of-Living Allowances During Recess
Period]{.underline}**

**If a teacher is employed in another Government position during any
recess period between two school years, any post allowance for which
he/she is otherwise eligible under these regulations shall be based upon
the salary of the position in which he/she is employed during such
recess period.**

**724.3 [Post Allowance]{.underline}**

**In computing post allowance for teachers paid on a school year basis,
divide the total annual amount of post allowance payable from the
appropriate table in Section 229.1 by the number of calendar days in the
school year to obtain a daily rate. Multiply the daily rate by the
number of calendar days in the pay period (normally 14).**

**[COMPENSATORY TIME OFF AT CERTAIN POSTS IN FOREIGN AREAS (Last Updated
3/4/1984)]{.underline}**

**810 [GENERAL]{.underline}**

> **811 [Definitions]{.underline}**
>
> **a. \"[Compensatory time off]{.underline}\" in this chapter means
> compensatory time granted pursuant to authority in 5 U.S.C. 5926
> (notwithstanding subchapter V of Chapter 55 of Title 5, United States
> Code, or any other law). It is time off from a regular scheduled tour
> of duty, without charge to leave, for an equal amount of time spent in
> overtime work.**
>
> **b. \"[Overtime work]{.underline}\" as used in this chapter is all
> officially ordered or approved work performed by an employee in excess
> of 40 hours in an administrative workweek, or 8 hours in a day,
> whichever is the greater number of hours. It includes regularly
> scheduled overtime work, which must be authorized by headquarters or
> its designee.**
>
> **c. \"[Employee]{.underline}\" in this chapter is as defined in
> Section 040i except that he/she need not be eligible for quarters
> allowance under Section 031. Employee may be in temporary duty status
> or may be working part-time regardless of the prohibition in Section
> 031.5.**
>
> **812 [Scope]{.underline}**
>
> **Compensatory time off is intended to provide employees at isolated
> posts who so elect and who work regularly scheduled overtime with time
> off equal to the overtime worked; or at posts customarily observing
> irregular work hours or having other special considerations with time
> off during the same pay period equal to the overtime worked. There is
> no carry cover to a new post of such compensatory time not used.**

**820 [CIRCUMSTANCES WHERE APPLICABLE]{.underline}**

> **The head of agency may, on request of an employee serving in a
> foreign area:**
>
> **a. at an isolated post performing functions required to be
> maintained on a substantially continuous basis, grant the employee
> compensatory time off for an amount of time spent equal to that spent
> in regularly scheduled overtime work; or**
>
> **b. at a post in a locality that customarily observes irregular hours
> of work, or where other special conditions are present, in order to
> cope with such conditions, grant the employee compensatory time off
> for an amount of time equal to that spent in regularly scheduled
> overtime work for use during the pay period in which it is earned.**

**830 [PROHIBITIONS]{.underline}**

> **a. Credit for compensatory time off earned under Section 820b shall
> not form the basis for any additional compensation.**
>
> **b. Compensatory time off earned under Section 820 a and b shall be
> for use only while the employee is assigned to the post where it is
> earned. Such compensatory time not used at the time the employee is
> reassigned to another post shall be forfeited.**

**840 [GRANTING COMPENSATORY TIME OFF]{.underline}**

> **Compensatory time off as described in this chapter may be granted in
> accordance with implementing regulations of the responsible Government
> agency, subject to provisions of this chapter.**

**850 [ADVANCES OF PAY (Last Updated 5/20/2001)]{.underline}**

> **851 [Scope]{.underline}**
>
> **851.1 [Purpose]{.underline}**
>
> **These regulations are to provide authority necessary for agencies to
> administer Section 5927 of Title 5, United States Code, as amended.**
>
> **851.2 [Applicability]{.underline}**
>
> **The provisions of this chapter apply to all agencies defined in
> Section 040d of these regulations and to certain civilian employees of
> the United States Government as defined in this chapter and in
> Sections 040i and 040j.**
>
> **851.3 [Definition]{.underline}**
>
> **\"[Pay]{.underline}\" is the amount of basic compensation (Section
> 040k) paid an employee without taking into consideration other
> additional compensation or allowances or differentials.**
>
> **852 [Advance Payments]{.underline}**
>
> **a. The head of an agency or designee may provide for the advance
> payment of up to three months pay:**
>
> **(1) to or for the account of a United States citizen employee as
> defined in Section 040i proceeding or upon his or her arrival at a
> post of assignment in a foreign area;**
>
> **(2) to or for the account of a United States citizen employee as
> defined in Section 040i when the employee or an eligible family member
> residing in the foreign area suffers a medical emergency as defined by
> the head of agency or designee; and**
>
> **(3) to or for the account of an employee as defined in Section 040j
> when the employee is located outside the country of employment
> pursuant to United States Government authorization and suffers a
> medical emergency.**
>
> **b. Subject to adjustment of the account of the employee under
> Section 853b, the advance of pay is at the rate of pay currently
> authorized for the employee on the date the advance payment is made
> under agency procedure governing advance payments.**
>
> **c. An advance of pay under Section 852a is recoverable by the United
> States Government from the employee or his/her estate by:**
>
> **(1) setoff against accrued pay, amount of retirement credit, or
> other amount due to the employee from the United States Government;
> and**
>
> **(2) such other method as is provided by law.**
>
> **The head of agency may waive in whole or in part a right of recovery
> of an advance of pay under Section 852a, if it is shown that the
> recovery would be against equity and good conscience or against the
> public interest.**
>
> **853 [Review of Accounts]{.underline}**
>
> **The head of each agency shall provide for:**
>
> **a. the review of the account of each employee of the agency in
> receipt of payments under this chapter; and**
>
> **b. the recovery of the amount of pay advanced or waiver thereof.**
>
> **854 [Allotment and Assignment of Advanced Pay]{.underline}**
>
> **The head of each agency may establish procedures under which an
> employee is permitted to make allotments and assignments of amounts
> out of the advanced pay for such purpose as the head of agency
> considers appropriate.**
>
> **855 [Funds Available on Reimbursable Basis]{.underline}**
>
> **Funds available to an agency for payment of pay to or for the
> accounts of employees of the agency are available on a reimbursable
> basis for payment of pay to or for the accounts of employees of
> another agency under this chapter.**

**[POST CLASSIFICATION AND PAYMENT TABLES (Last Updated
5/1/2005)]{.underline}**

**910 [EXPLANATIONS AND INSTRUCTIONS]{.underline}**

> **911 [Section 920 - Post Classifications]{.underline}**
>
> **Section 920 of these regulations provides listings of the
> allowances, post differential, danger pay rates and allowance
> reporting requirements for all foreign localities where employees may
> be assigned. Footnotes included in the table are explained at the end
> of Section 920.**
>
> **911.1 [Changes in the Post Classification Table]{.underline} (eff.
> 5/1/05 TL:SR 650)**
>
> **Allowance, post differential and danger pay rates are reviewed on a
> regular basis throughout the year and revised as indicated by
> completed survey reports, currency exchange rate changes or the
> assignment of employees to new duty stations. (eff. 5/01/05 TL:SR
> 650)**
>
> **911.2 [Post Classification and Payment Tables]{.underline}**
>
> **The electronic Section 920 lists the individual post, country, or
> area of assignment for allowance, post differential and danger pay
> purposes under the heading of \"Location.\" Where a town, city, or
> other post of assignment is not covered by the locality listing, the
> rates established for \"Other\" areas of the country are applicable
> pending a determination that separate allowance, differential or
> danger pay rates are warranted. (eff. 5/01/05 TL:SR 650)**
>
> **The following brief summaries of the allowances, post differential
> and danger pay listings in Section 920 are provided to assist the user
> in understanding the allowance tables. These descriptions should be
> used along with the more detailed references cited. (eff. 5/01/05
> TL:SR 650)**
>
> **[Post Allowance]{.underline} - This is commonly known as the
> \"cost-of-living\" allowance. It is paid where foreign living costs
> are higher than those in the Washington, D.C. area. The figures listed
> under the column heading of \"Cost of Living Allowance\" show the
> \"post class\", with classes indicating living costs from 5% to 100%
> above Washington\'s (e.g. class 5 indicates that living costs are
> approximately 5% higher than in the Washington, D.C. area). (See
> Section 220 and Section 960, Omnibus Exhibit.) (eff. 5/01/05 TL:SR
> 650)**
>
> **[Post (Hardship) Differential]{.underline} - This is a premium
> payment for service in locations having extraordinarily difficult or
> notably unhealthful living conditions, or excessive physical
> hardships. The differential is paid as a percentage of the employee\'s
> base salary and is taxable as income for U.S. Government employees.
> (See Section 500 and Section 960, Omnibus Exhibit.) (eff. 5/01/05
> TL:SR 650)**
>
> **[Transfer Zone]{.underline} - Employees transferred between zones 1
> and 3 may be eligible for the wardrobe portion of the transfer
> allowance. (See Section 240 and 250 and Section 960 FTA and HSTA
> Worksheets.) (eff. 5/01/05 TL:SR 650)**
>
> **[Danger Pay]{.underline} - (footnote p, u or v) is additional pay
> for service at places where insurrection, terrorism, or war conditions
> threaten physical harm or imminent danger to employees. Danger pay
> under footnotes p and u is paid as a percent of the employee\'s base
> salary. Danger pay under footnote v is paid as a flat monthly amount.
> All danger pay is taxable. (See Section 650, Section 920 footnotes and
> Section 960, Omnibus Exhibit.) (eff. 5/01/05 TL:SR 650)**
>
> **[Education]{.underline} - The education allowance levels listed are
> maximum amounts established for the reimbursement of school costs for
> school-age children. When local schools are not adequate for American
> children, the \"away from post\" allowance is established at a higher
> level to cover tuition, transportation, and room and board costs at a
> boarding school. The symbol \"K\" refers to the kindergarten grade
> level. (See Section 270 and Section 960 Education Worksheet.) (eff.
> 5/01/05 TL:SR 650)**
>
> **[Living Quarters Allowance]{.underline} - This allowance is a
> maximum amount to cover actual costs of rent and utilities for
> employees privately leasing their quarters. Employees with one
> dependent residing with them at post receive up to the \"With Family\"
> rate as indicated by the abbreviation (WF); the employees without
> dependents residing with them at post receive up to the \"Without
> Family\" (WOF) rate. Additional allowances for larger families are
> provided as explained in Section 135.4. (See Section 130 and Section
> 960 LQA Worksheet.) (eff. 5/01/05 TL:SR 650)**
>
> **911.4 [Reports]{.underline}**
>
> **The Reporting Requirements section specifies which agency is
> required to submit reports and the months/years in which the
> respective reports are due. If a report is due on a biannual basis,
> Section 920 will indicate whether it is to be submitted in odd or even
> years. A dash in any column means that the report is required to be
> submitted only at times specified by the Department of State. (eff.
> 5/01/05 TL:SR 650)**
>
> **The Reporting Requirements section also identifies which Federal
> agency has been designated to furnish reports for the listed post.
> (Exception: Education Allowance Questionnaires are not required from
> the Departments of the Army, Navy, or Air Force.) Where diplomatic or
> consular establishments are located, the designated agency is the
> Department of State. At other posts it is generally the agency
> reported to have the majority of employees assigned to the post who
> are eligible for allowances. Reports of individual quarters expenses
> on Section 960 LQA Worksheets or DS-7604 are required of all agencies
> (see Sections 072.11 and 072.12 for specifics.) (eff. 5/01/05 TL:SR
> 650)**
>
> **911.5 [Reporting Agency]{.underline} (eff. 5/01/05 TL:SR 650)**
>
> **a. [Agency Identification]{.underline}**
>
> **The initials below identify the Federal agencies as shown:**
>
> **ABMC American Battle Monuments Commission**
>
> **AF Air Force, Department of the**
>
> **Agr Agriculture, Department of**
>
> **AID Agency for International Development**
>
> **AIT American Institute in Taiwan**
>
> **Ar Army, Department of the**
>
> **Com Commerce, Department of**
>
> **DHS Department of Homeland Security**
>
> **DOD Defense, Department of**
>
> **DOT Transportation, Department of**
>
> **FBIS Foreign Broadcasting Information Service**
>
> **GSA General Services Administration**
>
> **HHS Health and Human Services, Department of**
>
> **Int Interior, Department of the**
>
> **Jus Justice, Department of**
>
> **Lab Labor, Department of**
>
> **NASA National Aeronautics and Space Administration**
>
> **Nav Navy, Department of the**
>
> **OSD Office of the Secretary of Defense**
>
> **PC Peace Corps**
>
> **St State, Department of**
>
> **Tr Treasury, Department of the**

**920 ALPHABETICAL LIST OF POSTS IN SECTION 920 (Last Updated
9/17/2006)**

**This list is provided for those who may find it useful. It will be
brought up to date occasionally, but not as frequently as posts may be
listed or deleted. See Section 920 for allowance, differential and
danger pay classifications. (9-17-06, TL:SR 668)**

**- A -**

Abidjan, Cote D\'Ivoire

Abu Dhabi, United Arab Emirates

Abuja, Nigeria

Accra, Ghana

Adana-Incirlik, Turkey

Addis Ababa, Ethiopia

Akashi, Japan (See Osaka-Kobe)

Akizuki, Japan

Al-Khobar, Saudi Arabia (See Dhahran Area)

Alexandria, Egypt

Algiers, Algeria

Alice Springs, Australia

Almaty, Kazakstan

Alverca, Portugal (See Lisbon)

Amazonas, Brazil (See Other Area #1)

Amherstburg, Canada

Amman, Jordan

Ammo Depot #9, Korea (See Changwon)

Amsterdam, Netherlands

Andros Island; Bahamas, The

Ankara, Turkey

Antananarivo, Madagascar

Antarctic Region Posts, Antarctic Region

Antwerp, Belgium

Arctic Circle Posts, Arctic Circle Posts

Argentia, Canada

Argyroupolis, Greece (See Thessaloniki)

Aruba, Netherlands Antilles

Ashgabat, Turkmenistan

Asmara, Eritrea

Astana, Kazakstan

Asuncion, Paraguay

Athens, Greece

Auckland, New Zealand

Augsburg, Germany

Avellino, Italy

Azores, Portugal

**- B -**

Babenhausen, Germany (See Darmstadt)

Bad Aibling, Germany

Bad Kreuznach, Germany

Bad Nauheim, Germany (See Friedberg)

Baden, Switzerland (See Zurich)

Baghdad, Iraq

Bahrain, Bahrain

Baku, Azerbaijan

Bamako, Mali

Bandar Seri Begawan, Brunei

Bangkok, Thailand

Bangui, Central African Republic

Banja Luka, Bosnia Herzegovina

Banjul; Gambia, The

Barbados, Barbados

Barcelona, Spain

Barranquilla, Colombia

Bath, United Kingdom

Baumholder, Germany

Beijing, China

Beirut, Lebanon

Belfast, United Kingdom

Belgrade, Serbia and Montenegro

Belize City, Belize

Belleau, France

Belo Horizonte, Brazil

Berchtesgaden, Germany

Berlin, Germany

Bermuda, Bermuda

Bern, Switzerland

Bertrix, Belgium

Bilbao, Spain

Birkenfeld, Germany (See Baumholder)

Birmingham, United Kingdom

Bishkek, Kyrgyzstan

Bissau, Guinea-Bissau

Blenheim, New Zealand

Boeblingen, Germany (See Stuttgart)

Bogota, Colombia

Bonn, Germany

Bony, France

Bracknell, United Kingdom (See High Wycombe)

Brasilia, Brazil

Bratislava, Slovakia

Brazzaville, Congo

Bremen, Germany

Bremerhaven, Germany

Brindisi, Italy

Brisbane, Australia

Bristol, United Kingdom

Brough, United Kingdom

Brunssum, Netherlands

Brussels, Belgium

Bucharest, Romania

Budapest, Hungary

Bude, United Kingdom

Buenos Aires, Argentina

Butzbach, Germany (See Giessen)

Bujumbura, Burundi

**- C -**

Cairo, Egypt

Calcutta, India

Calgary, Canada

Camakli, Turkey (See Istanbul)

Cambridge, United Kingdom

Camp Al Udeid, Qatar (See Doha)

Camp As Sayliyah, Qatar (See Doha)

Camp Carroll, Korea (See Waegwan)

Camp Colbern, Korea (See Seoul)

Camp Market, Korea (See Seoul)

Camp Mercer, Korea (See Seoul)

Camp Schiefflin, Liberia (See Monrovia)

Campinas, Brazil (See Other Area #2)

Canberra, Australia

Cape Town, South Africa

Caracas, Venezuela

Carthage, Tunisia (See Tunis)

Casablanca, Morocco

Caversham, United Kingdom

Cavite, Philippines (See Manila)

Catania, Italy

Chagos Archipelago, Chagos Archipelago

Changwon, Korea

Chelmsford, United Kingdom

Cheltenham, United Kingdom

Chengdu, China

Chennai, India

Chiang Mai, Thailand

Chiba-Ken, Japan (See Tokyo-To)

Chicksands, United Kingdom

Chievres, Belgium (See SHAPE)

Chinhae, Korea

Chisinau, Moldova

Chitose, Japan (See Sapporo)

Christchurch, New Zealand

Chunchon, Korea

Chuuk, Micronesia

Ciudad Juarez, Mexico

Cluj, Romania

Cochabamba, Bolivia

Coevorden, Netherlands

Cologne, Germany

Colombo, Sri Lanka

Colon, Panama

Conakry, Guinea

Copenhagen, Denmark

Cotonou, Benin

Cuernavaca, Mexico

Curacao, Netherlands Antilles

**- D -**

Dakar, Senegal

Damascus, Syria

Dammam, Saudi Arabia (See Dhahran Area)

Dar es Salaam, Tanzania

Darmstadt, Germany

Dartmouth, Canada (See Halifax)

Delmenhorst, Germany (See Bremen)

Dhahran Area, Saudi Arabia

Dhaka, Bangladesh

Dili, East Timor (see East Timor)

Djibouti City, Djibouti

Doha, Qatar

Draguignan, France

Dubai, United Arab Emirates

Dublin, Ireland

Duesseldorf, Germany

Dunstable, United Kingdom

Durban, South Africa

Dushanbe, Tajikistan

**- E -**

East Timor, East Timor

Edinburgh, United Kingdom

Edmonton, Canada

Edzell, United Kingdom

El Ferrol, Spain

El Gorah, Egypt (See MFO Bases)

Elefsis, Greece (See Athens)

Ellinikon, Greece (See Athens)

Elmadag, Turkey (See Ankara)

Epinal, France

Erlangen, Germany (See Nuernberg)

Eygelshoven, Netherlands (See Brunssum)

**- F -**

Fairford, United Kingdom

Felixstowe, United Kingdom

Fere en Tardenois, France

Flensburg, Germany

Florence, Italy

Florennes, Belgium

Fontainebleau, France

Fortaleza, Brazil

Frankfurt am Main, Germany

Freetown, Sierra Leone

Ft. Halstead, United Kingdom

Friedberg, Germany

Fuerth, Germany (See Nuernberg)

Fukuoka, Japan

**- G -**

Gaborone, Botswana

Gaeta, Italy

Garches (see Paris)

Garlstedt, Germany (See Osterholz-Scharmbeck)

Garmisch-Partenkirchen, Germany

Geilenkirchen, Germany

Geneva, Switzerland

Genoa, Italy

Georgetown, Guyana

Geinhausen, Germany (See Hanau)

Geraldton, Australia

Germersheim, Germany

Giebelstadt, Germany (See Wuerzburg)

Giessen, Germany

Gifu, Japan (See Nagoya)

Gioia Tauro, Italy

Glenrothes, United Kingdom

Goias, Brazil (See Other Area #1)

Gold Coast, Australia (See Brisbane)

Gosselies, Belgium (See SHAPE/Chievres)

Gotemba, Japan

Grafenwoehr, Germany

Grand Bahama Island; Bahamas, The

Greater London Area, United Kingdom (See London)

Greenham Common, United Kingdom (See Welford)

Greenland, Greenland

Grefrath, Germany (See Rheinberg)

Grenada, Grenada

Greven, Germany (See Muenster)

Gruenstadt, Germany (See Worms)

Guadalajara, Mexico

Guangzhou, China

Guantanamo Bay, Cuba

Guatemala City, Guatemala

Guayaquil, Ecuador

**- H -**

Hague, The; Netherlands

Halifax, Canada

Hamburg, Germany

Hanau, Germany

Handorf, Germany (See Muenster)

Haneda, Japan (See Tokyo-To)

Hannover, Germany

Hanoi, Vietnam

Harare, Zimbabwe

Harrogate, United Kingdom

Havana, Cuba

Heerlen, Netherlands (See Brunssum)

Heidelberg, Germany

Heilbronn, Germany

Helsinki, Finland

Henri-Chapelle, Belgium

Hermosillo, Mexico

Herongen, Germany (See Duesseldorf)

Herstal, Belgium

High Wycombe, United Kingdom

Hiroshima, Japan

Ho Chi Minh City, Vietnam

Hoensbroek, Netherlands (See Brunssum)

Holy See, The; Holy See, The

Hong Kong, Hong Kong

Hoogbuul, Belgium (See Antwerp)

Hulsberg, Netherlands (See Brunssum)

Hythe, United Kingdom

**- I -**

Idar-Oberstein, Germany (See Baumholder)

Ingolstadt, Germany (See Munich)

Iraklion (Crete), Greece

Islamabad, Pakistan

Istanbul, Turkey

Itazuke, Japan (See Fukuoka)

Iwakuni, Japan

Izmir-Cigli, Turkey

**- J -**

Jakarta, Indonesia

Jeddah, Saudi Arabia

Jerusalem, Jerusalem

Johannesburg, South Africa

Juba, Sudan

**- K -**

Kabul, Afghanistan

Kahawa, Kenya (See Nairobi)

Kaiserslautern, Landkreis, Germany

Kalkar, Germany (See Duesseldorf)

Kampala, Uganda

Kanagawa-Ken, Japan (See Tokyo-To)

Kaohsiung, Taiwan

Karachi, Pakistan

Karatas, Turkey (See Adana-Incirlik)

Karlsruhe, Germany

Karmi\'el, Israel

Kathmandu, Nepal

Kavala Relay Station, Greece

Keflavik-Grindavik, Iceland

Kemble, United Kingdom (See Fairford)

Kerkrade, Netherlands (See Brunssum)

Kerpen, Germany

Khabarovsk, Russia

Khartoum, Sudan

Kiambu, Kenya (See Nairobi)

Kibichiku, Kenya (See Nairobi)

Kiev, Ukraine

Kigali, Rwanda

Kihara, Kenya (See Nairobi)

Kikuyu, Kenya (See Nairobi)

Kimhae, Korea (See Pusan)

Kimpo Airfield, Korea (See Seoul)

Kingston, Canada

Kingston, Jamaica

Kingsville, Canada

Kinshasa; Congo, Dem. Republic of

Kiribati, Kiribati

Kitzingen, Germany (See Wuerzburg)

Kleine Brogel, Belgium

Koblenz, Germany

Komaki, Japan (See Nagoya)

Kosovo Province, Serbia and Montenegro

Koror; Palau, Republic of

Kosrae, Micronesia

Krakow, Poland

Kuala Lumpur, Malaysia

Kunsan, Korea

Kuwait City, Kuwait

Kwajalein Atoll, Marshall Islands

Kwangju, Korea

Kyoto, Japan

**- L -**

La Paz, Bolivia

La Spezia, Italy (See Genoa)

Lagos, Nigeria

Lahore, Pakistan

Lajes Field, Portugal

Lakenheath, United Kingdom

Landgraaf, Netherlands (See Brunssum)

Le Havre, France

Leghorn, Italy

Leimen, Germany (See Heidelberg)

Leipzig, Germany

Libreville, Gabon

Lilongwe, Malawi

Lima, Peru

Limerick, Ireland

Lisbon, Portugal

Liverpool, United Kingdom

Ljubljana, Slovenia

Lome, Togo

London, Ontario, Canada

London, United Kingdom

Loudwater, United Kingdom

Luanda, Angola

Ludwigsburg, Germany (See Stuttgart)

Lusaka, Zambia

Luxembourg, Luxembourg

Lyon, France

**- M -**

Maastricht, Netherlands (See Brunssum)

Madrid, Spain

Mainz, Germany (See Wiesbaden)

Majuro, Marshall Islands

Malabo, Equatorial Guinea

Malta, Malta

Managua, Nicaragua

Manila, Philippines

Mannheim, Germany (See Heidelberg)

Manzarali, Turkey (See Ankara)

Maputo, Mozambique

Maranhao Mato Grosso & Do Sul, Brazil (See Other Area #1)

Margraten, Netherlands

Marseille, France

Maseru, Lesotho

Matamoros, Mexico

Mauritius, Mauritius

Mayen, Germany

Mazatlan, Mexico

Mbabane, Swaziland

Medan, Indonesia

Melbourne, Australia

Menwith Hill, United Kingdom (See Harrogate)

Merida, Mexico

Metapa, Mexico (See Tapachula)

Mexico City, D.F.; Mexico

MFO Bases, Egypt

Milan, Italy

Mildenhall, United Kingdom (See Lakenheath)

Minsk, Belarus

Misawa, Japan

(Moenchen-Gladbach, Germany (See Duesseldorf)

Mogadishu, Somalia

Monrovia, Liberia

Mons, Belgium (See SHAPE/Chievres)

Montenegro, Serbia and Montenegro

Monterrey, Mexico

Montevideo, Uruguay

Montpellier, France

Montreal, Canada

Moscow, Russia

Mt. Hortiatis, Greece (See Thessaloniki)

Mt. Parnis, Greece (See Athens)

Mt. Pateras, Greece (See Athens)

Mt. Vergine, Italy (See Avellino)

Muenster, Germany

Mumbai, India

Munich, Germany

Munsan, Korea (See Tongduchon)

Muscat, Oman

**- N -**

Nagoya, Japan

Nairobi, Kenya

Naples, Italy

Nassau; Bahamas, The

Ndjamena, Chad

Nea Makri, Greece (See Athens)

Nellingen, Germany (See Stuttgart)

Nettuno, Italy

Neubruecke, Germany (See Baumholder)

Neuville-en-Condroz, Belgium

New Delhi, India

Niamey, Niger

Nicosia, Cyprus

Noervenich, Germany (See Kerpen)

Nogales, Mexico

North Bay Canadian Forces Base, Canada

Northwest Territories, Canada

Nottingham, United Kingdom

Nouakchott, Mauritania

Nuernberg, Germany

Nuevo Laredo, Mexico

Nukualofa, Tonga

**- O -**

Oakey, Australia (See Brisbane)

Ober Ramstadt, Germany (See Darmstadt)

Oberammergau, Germany (See Garmisch-Partenkirchen)

Okinawa Prefecture, Japan

Oporto, Portugal

Osaka-Kobe, Japan

Osan AB, Korea

Oslo, Norway

Osterholz-Scharmbeck, Germany

Ottawa, Canada

Ouagadougou, Burkina Faso

Oxfordshire, United Kingdom

**- P -**

Panama City, Panama

Papendrecht, Netherlands (See Rotterdam)

Par Piaui, Brazil (See Other Area #1)

Paramaribo, Suriname

Paris, France

Perivolaki, Greece (See Thessaloniki)

Perth, Australia

Peshawar, Pakistan

Petionville, Haiti (See Port-au-Prince)

Phnom Penh, Cambodia

Pirmasens, Germany (See Kaiserslautern)

Pisa, Italy (See Leghorn)

Plymouth, United Kingdom (see Oxfordshire)

Podgorica, Serbia and Montenegro (See Montenegro Province)

Pohnpei, Micronesia

Ponta Delgada, Portugal

Pordenone-Aviano, Italy

Port Louis, Mauritius (See Mauritius)

Port Moresby, Papua New Guinea

Port of Spain, Trinidad and Tobago

Portsmith, United Kingdom (see Oxfordshire)

Port Vila, Vanuatu

Port-au-Prince, Haiti

Prague, Czech Republic

Praia, Cape Verde

Pretoria, South Africa

Prince Rupert, Canada

Pristina, Serbia and Montenegro (See Kosovo Province)

Pusan, Korea

Pyongtaek, Korea (See Osan AB)

Pyongyang, Dem. People\'s Republic of Korea

**- Q -**

Quebec, Canada

Quetta, Pakistan

Quito, Ecuador

**- R -**

Rabat, Morocco

Rangoon, Burma

Rarotonga, Cook Islands

Ras Nasrani, Egypt (See MFO Bases)

Rawalpindi, Pakistan (See Islamabad)

Reading, United Kingdom (See High Wycombe)

Recife, Brazil

Reykjavik, Iceland

Rheinau, Germany (See Heidelberg)

Rheinberg, Germany

Rhodes (Island of), Greece

Riga, Latvia

Rio de Janeiro, Brazil

Riyadh, Saudi Arabia

Rochester, United Kingdom

Romagne-sous-Montfaucon, France

Rome, Italy

Rondonia, Brazil (See Other Area #1)

Roriama, Brazil (See Other Area #1)

Rota, Spain

Rotterdam, Netherlands

**- S -**

Saint Avold, France

Saint James, France

Saint Kitts and Nevis, St. Kitts and Nevis

Saint Lucia, St. Lucia

Saint Laurent, France

Saint Mihiel, France

(Saint Petersburg, Russia

Saitama-Ken, Japan (See Tokyo-To)

Sale, Morocco (See Rabat)

Samoa, Samoa

San Jose, Costa Rica

San Salvador, El Salvador

Sanaa, Yemen

Santa Cruz, Bolivia

Santiago, Chile

Santo Domingo, Dominican Republic

Sao Paulo, Brazil

Sao Tome and Principe, Sao Tome and Principe

Sapporo, Japan

Sarajevo, Bosnia-Herzegovina

Sardinia, Italy

Sasebo, Japan

Schaesburg, Netherlands (See Brunssum)

Schinnen, Netherlands (See Brunssum)

Schiphol, Netherlands (See Amsterdam)

Schwabach, Germany (See Nuernberg)

Schwetzingen, Germany (See Heidelberg)

Seckenheim, Germany (See Heidelberg)

Selebi Phikwe, Botswana

Sembach, Germany (See Kaiserslautern)

Seoul, Korea

Seville Province, Spain (See Seville)

Seville, Spain

Sevres, France (See Paris)

Shanghai, China

Shannon Area, Ireland (See Limerick)

SHAPE/Chievres, Belgium

Shenyang, China

Sigonella, Italy (See Catania)

Singapore, Singapore

Skopje; Macdeonia, The Former Yugoslav Republic of

Sofia, Bulgaria

Solomon Islands, Solomon Islands

Souda Bay (Crete), Greece

Southampton, United Kingdom

Stavanger, Norway

Stockholm, Sweden

Strait of Georgia Test Range, Canada

Strasbourg, France

Stuttgart, Germany

Surabaya, Indonesia

Suresnes, France (See Paris)

Suva, Fiji

Suwon, Korea (See Seoul)

Sydney, Australia

**- T -**

Taegu, Korea

Taif, Saudi Arabia

Taipei, Taiwan

Tallinn, Estonia

Tanagra, Greece (See Athens)

Tangier, Morocco

Tapachula, Mexico

Tashkent, Uzbekistan

Tbilisi, Georgia

Tegucigalpa, Honduras

Tel Aviv, Israel

Thessaloniki, Greece

Thogoto, Kenya (See Nairobi)

Tijuana, Mexico

Tirana, Albania

Tokyo City, Japan

Tokyo-To, Japan

Tongduchon, Korea

Toowoomba, Australia (See Brisbane)

Toronto, Canada

Townsville, Australia

Tripoli, Libya

Tunis, Tunisia

Turin, Italy

Tuxtla Gutierrez, Mexico

Twisteden, Germany (See Duesseldorf)

**- U -**

Udorn, Thailand

Uijongbu, Korea

Ulaanbaatar, Mongolia

**- V -**

Valencia, Spain

Vancouver, Canada

Veracruz, Mexico

Verona, Italy

Versailles, France (See Paris)

Vicenza, Italy

Victoria, Canada

Vienna, Austria

Vientiane, Laos

Vilnius, Lithuania

Vladivostok, Russia

**- W -**

Waegwan, Korea

Waereghem, Belgium

Wahn, Germany (See Bonn)

Wangige, Kenya (See Nairobi)

Warsaw, Poland

Welford, United Kingdom

Wellington, New Zealand

Wertheim, Germany (See Wuerzburg)

West Byfleet, United Kingdom

Wiesbaden, Germany

Wiltshire, United Kingdom

Windhoek, Namibia

Windsor, Canada

Winnipeg, Canada

Worms, Germany

Wuerzburg, Germany

**- Y -**

Yamanlar, Turkey (See Izmir-Cigli)

Yaounde, Cameroon

Yap, Micronesia

Yekaterinburg, Russia

Yerevan, Armenia

Yokohama, Japan

Yokosuka, Japan

Ypenburg, Netherlands (See The Hague)

**- Z -**

Zagreb, Croatia

Zirndorf, Germany (See Nuernberg)

Zweibrueken, Germany (See Kaiserslautern)

**SECTION 960**

**WORKSHEETS/EXHIBITS**

**Standard Form 1190**

**Foreign Allowances Application, Grant and Report**

**TQSA**

**Temporary Quarters Subsistence Allowance Worksheet**

**(DSSR 120)**

**LQA**

**Living Quarters Allowance Annual/Interim Expenditures Worksheet**

**(DSSR 130)**

**EQA**

**Extraordinary Quarters Allowance Worksheet**

**(DSSR 138)**

**FTA**

**Foreign Transfer Allowance Worksheet**

**(DSSR 240)**

**HSTA**

**Home Service Transfer Allowance Worksheet**

**(DSSR 250)**

**EDA**

**Education Allowance Worksheet**

**(DSSR 270)**

**EPW**

**Evacuation Payments Worksheet**

**(DSSR 600)**

**OMNIBUS EXHIBIT**

**PA - Post Allowance (DSSR 220)**

**SMA - Separate Maintenance Allowance (DSSR 260)**

**EDT - Educational Travel (DSSR 280)**

**PD - Post Differential (DSSR 500)**

**DP - Danger Pay (DSSR 650)**

**TQSA - Temporary Quarters Subsistence Allowance Worksheet (DSSR 120)**

Employees should refer to their agency-specific regulations in addition
to DSSR section 120 to compute the TQSA which should be claimed on
Standard Form (SF) 1190 ("Foreign Allowances Application, Grant and
Report", Rev. 1/98). This worksheet includes information necessary to
process the claim for TQSA and is reproducible locally.

  -------------------------------- ------------- ----------------------------
  1\. **Employee name (Last,                     **2. Agency**
  First, Middle initial)**                       

  3\. **Current post/Country of                  4**. Date of arrival**
  assignment/Locality code**                     

  **5. Next post of assignment if                
  TQSA precedes final departure                  
  from current post**                            

  **6. TQSA Commencement date**    **7. TQSA     
                                   termination   
                                   date**        
  -------------------------------- ------------- ----------------------------

**To calculate amounts, use per diem rate for foreign post of assignment
found in DSSR Section 925 ("Per Diem Supplement") in effect during the
month of the claim. Per diem rates may change monthly.**

+-----------------------------------------------------------------------+
| 8\. Use the following table to calculate maximum daily rate allowed   |
| for days 1 through 30 upon **first arrival** at post.This table       |
| should also be used for days 1 through 30 upon **final departure**    |
| from post. If excessive lodging costs pertain, refer to DSSR Sections |
| 123.36 and 124.34 for possible continued use of this table. If        |
| no-cost quarters are occupied, maximum daily family rates shall not   |
| exceed 50% of maximums.Agencies may have further restrictive policies |
| if no-cost quarters include cooking and                               |
|                                                                       |
| laundry facilities (see DSSR 122.3).                                  |
+-----------------------------------------------------------------------+

**Per Diem Rate in effect during this claim period:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

Occupant(s) x Percentage allowed = Maximum Allowed

  --------------------- ---- -------------------------- ------------------
  Initial occupant      1    75% of **Per Diem**        \$

  Family members 12 &        50% of **Per Diem**        \$
  over                                                  

  Family members under       40% of **Per Diem**        \$
  12                                                    

                             Maximum daily family rate  \$
                             for this period            
  --------------------- ---- -------------------------- ------------------

  -----------------------------------------------------------------------
  9.Use the following table for days 31 through 60 upon **first arrival**
  at post and, with agency approval for days 31 through 60 upon **final
  departure** from post.

  -----------------------------------------------------------------------

**Per Diem Rate in effect during this claim period:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

Occupant(s) x Percentage allowed = Maximum allowed

  --------------------- ----- ------------------------- ------------------
  Initial occupant      1     65% of **Per Diem**       \$

  Family members 12 &         45% of **Per Diem**       \$
  over                                                  

  Family members under        35% of **Per Diem**       \$
  12                                                    

                              Maximum daily family rate \$
                              for this period           
  --------------------- ----- ------------------------- ------------------

  -----------------------------------------------------------------------
  10.Use the following table for days 61 through 90 upon **first
  arrival** and, with agency approval, days 91 through 150.This table
  should also be used, with agency approval, for days 61 through 90 upon
  **final departure** from post.

  -----------------------------------------------------------------------

**Per Diem Rate in effect during this claim period:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

Occupant(s) x Percentage allowed = Maximum allowed

  --------------------- ----- ------------------------- ------------------
  Initial occupant      1     55% of **Per Diem**       \$

  Family members 12 &         40% of **Per Diem**       \$
  over                                                  

  Family members under        30% of **Per Diem**       \$
  12                                                    

                              Maximum daily family rate \$
                              for this period           
  --------------------- ----- ------------------------- ------------------

DSSR Section 960 - Worksheets (TL:SR 590 9/10/00) TQSA - page 1 of 2

**TQSA Actual Expense Worksheet (DSSR 120)**

This worksheet may be used to record information used to claim this
allowance on the SF-1190. Employees must submit lodging receipts. They
must also submit a certified statement of daily meal laundry and dry
cleaning expenses. Submit separate claims for each 30 day period.

+-------+---------+-----------+-----------+-------------+------------+
| 11\.  |         |           |           |             |            |
| **Emp |         |           |           |             |            |
| loyee |         |           |           |             |            |
| Name  |         |           |           |             |            |
| (     |         |           |           |             |            |
| Last, |         |           |           |             |            |
| F     |         |           |           |             |            |
| irst, |         |           |           |             |            |
| M     |         |           |           |             |            |
| iddle |         |           |           |             |            |
| Initi |         |           |           |             |            |
| al)** |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
| 12\.  |         |           |           |             |            |
| *     |         |           |           |             |            |
| *List |         |           |           |             |            |
| fo    |         |           |           |             |            |
| reign |         |           |           |             |            |
| cur   |         |           |           |             |            |
| rency |         |           |           |             |            |
| (indi |         |           |           |             |            |
| cated |         |           |           |             |            |
| by    |         |           |           |             |            |
| "fc") |         |           |           |             |            |
| or    |         |           |           |             |            |
| U.S.  |         |           |           |             |            |
| D     |         |           |           |             |            |
| ollar |         |           |           |             |            |
| a     |         |           |           |             |            |
| mount |         |           |           |             |            |
| paid. |         |           |           |             |            |
| List  |         |           |           |             |            |
| exc   |         |           |           |             |            |
| hange |         |           |           |             |            |
| rate  |         |           |           |             |            |
| used  |         |           |           |             |            |
| under |         |           |           |             |            |
| "     |         |           |           |             |            |
| Remar |         |           |           |             |            |
| ks"** |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
| Date  | \(A\)   | \(B\)     | **(C)**   | **(D)**     | **(E)**    |
|       |         |           |           |             |            |
|       | Lodging | Per Day   | **Total   | **Maximum   | **Maximum  |
|       |         | Meal/La   | per day** | daily       | daily      |
|       |         | undry/Dry |           | family rate | allowable  |
|       |         | Cleaning  | **(A+B)** | (page 1)**  | (Lesser of |
|       |         | Statement |           |             | C or D)**  |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
|       |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+
| Total |         |           |           |             | \$         |
| allo  |         |           |           |             |            |
| wable |         |           |           |             |            |
| exp   |         |           |           |             |            |
| enses |         |           |           |             |            |
| cl    |         |           |           |             |            |
| aimed |         |           |           |             |            |
| this  |         |           |           |             |            |
| p     |         |           |           |             |            |
| eriod |         |           |           |             |            |
+-------+---------+-----------+-----------+-------------+------------+

  -----------------------------------------------------------------------
  13\. **Remarks**

  -----------------------------------------------------------------------

**TQSA SHALL NOT BE PAID WITH POST ALLOWANCE AND MAY BE PAID WITH LQA IN
LIMITED CIRCUMSTANCES (DSSR 124.1A). REIMBURSEMENTS ARE LIMITED TO
ACTUAL EXPENSES INCURRED UP TO THE MAXIMUMS.**

+-----------------------------------------------------------------------+
| 14\. **Employee Statement:** I am attaching receipts for lodging      |
| expenses claimed above. I certify that the meal and laundry/dry       |
| cleaning expenses are accurate.                                       |
|                                                                       |
| Employee's signature Date                                             |
+-----------------------------------------------------------------------+

DSSR Section 960 - Worksheets (TL:SR 590 9/10/00) TQSA - page 2 of 2

**LQA - Living Quarters Allowance Annual/Interim Expenditures Worksheet
(DSSR 130)**

Allowable expenses under the Living Quarters Allowance are reported here
to process a claim on the SF-1190. This worksheet is reproducible
locally.

  ------------------------------------------------- ---------------------
  1\. **Employee name (Last, First, Middle          2\. **Agency**
  initial)**                                        

  3\. **Pay plan/Series/Grade/Annual salary**       4\. **Date of
                                                    arrival**

  5\. **Current post/Country of assignment/Locality 
  code**                                            
  ------------------------------------------------- ---------------------

6\. **If spouse is employed by the U.S. Government:**

  ---------------------------------------- ------------------------------
  Spouse's Name:                           Quarters allowance received:

  ---------------------------------------- ------------------------------

7\. **Family domiciled at post**

+---------------+--------+------+-------+-----+----------------------+
| Name of       | Relati | DOB  | Perce | D   | Residence            |
| relative      | onship | ex   | ntage | ate |                      |
|               |        | cept | of    | of  | address              |
|               |        | sp   | su    | a   |                      |
|               |        | ouse | pport | rri |                      |
|               |        |      |       | val |                      |
|               |        | (m   |       | at  |                      |
|               |        | m/dd |       | p   |                      |
|               |        | /yy) |       | ost |                      |
+---------------+--------+------+-------+-----+----------------------+
|               |        |      |       |     |                      |
+---------------+--------+------+-------+-----+----------------------+
|               |        |      |       |     |                      |
+---------------+--------+------+-------+-----+----------------------+
|               |        |      |       |     |                      |
+---------------+--------+------+-------+-----+----------------------+
|               |        |      |       |     |                      |
+---------------+--------+------+-------+-----+----------------------+
|               |        |      |       |     |                      |
+---------------+--------+------+-------+-----+----------------------+

8\. **Family domiciled away from post**

+---------------+-------+------+-------+------+----------------------+
| Name of       | Re    | DOB  | Perce | Date | Residence            |
| relative      | latio | ex   | ntage | of   |                      |
|               | nship | cept | of    | d    | address              |
|               |       | sp   | su    | epar |                      |
|               |       | ouse | pport | ture |                      |
|               |       |      |       |      |                      |
|               |       | (m   |       | from |                      |
|               |       | m/dd |       | post |                      |
|               |       | /yy) |       |      |                      |
+---------------+-------+------+-------+------+----------------------+
|               |       |      |       |      |                      |
+---------------+-------+------+-------+------+----------------------+
|               |       |      |       |      |                      |
+---------------+-------+------+-------+------+----------------------+
|               |       |      |       |      |                      |
+---------------+-------+------+-------+------+----------------------+
|               |       |      |       |      |                      |
+---------------+-------+------+-------+------+----------------------+
|               |       |      |       |      |                      |
+---------------+-------+------+-------+------+----------------------+

9\. **Description of quarters occupied by the employee**

+--------------------------------+-------------------------------------+
| **[Date quarters               | **[Quarters size:]{.underline}**    |
| occupied:]{.underline}**       | (Total rooms should include dining  |
| \_\_\_\_\_\_\_\_/\_\_\_\_\_\_\ | room, living room,                  |
| _\_\_/\_\_\_\_\_\_\_(mm/dd/yy) |                                     |
|                                | kitchen, bedrooms, den, and         |
| **[Type of                     | bathrooms)                          |
| quarters:]{.underline}** House |                                     |
| \[\_\_\_\_\_\] Apartment       | Total rooms \_\_\_\_\_\_\_\_\_\_    |
| \[\_\_\_\_\_\]                 |                                     |
|                                | Total useable square                |
| Furnished \[\_\_\_\_\_\]       | footage\_\_\_\_\_\_\_\_\_\_\_\_\_   |
| Unfurnished \[\_\_\_\_\_\_\]   | *or* square                         |
| Privately Leased               | meters\_\_\_\_\_\_\_\_\_\_\_\_\_    |
| \[\_\_\_\_\_\_\]               |                                     |
|                                |                                     |
| Government owned or leased     |                                     |
| \[\_\_\_\_\_\] Personally      |                                     |
| Owned \[\_\_\_\_\_\]           |                                     |
+--------------------------------+-------------------------------------+
| 10\. **If employee shares      |                                     |
| quarters, give name of         |                                     |
| person(s) with whom sharing    |                                     |
| and employing firm or agency** |                                     |
+--------------------------------+-------------------------------------+
| 11\. **If employee rents       |                                     |
| quarters from another U. S.    |                                     |
| Government employee, give name |                                     |
| of that employee and employing |                                     |
| agency**                       |                                     |
+--------------------------------+-------------------------------------+
| 12\. **If employee lets or     |                                     |
| sublets portion of his owned   |                                     |
| or leased quarters:**          |                                     |
|                                |                                     |
| **(a) Name of sublessee and    |                                     |
| employing agency or            |                                     |
| firm\_\_\_\_                   |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_** |                                     |
|                                |                                     |
| **(b) Amount received from     |                                     |
| sublessee                      |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_** |                                     |
|                                |                                     |
| **(c) Has amount received from |                                     |
| sublessee been deducted from   |                                     |
| expenses claimed under block   |                                     |
| 16?                            |                                     |
| \_                             |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_** |                                     |
|                                |                                     |
| **(d) Date let or sublet       |                                     |
| \_                             |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_** |                                     |
+--------------------------------+-------------------------------------+

DSSR Section 960 - Worksheets (TL:SR 590 9/10/00) LQA - page 1 of 2

LQA - Living Quarters Allowance Annual/Interim Expenditures Worksheet
(DSSR 130)

+---------------------------------+------------------------------------+
| 13\. **Employee name (Last,     | 14\. **Check one: \[\_\_\_\_\_\]   |
| First, Middle initial)**        | Estimated *or* \[*\_\_\_\_\_*\]    |
|                                 | Actual.**                          |
|                                 |                                    |
|                                 | **LQA expenses for the period from |
|                                 | \_\_                               |
|                                 | \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_to |
|                                 | \_\_\                              |
|                                 | _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.** |
+---------------------------------+------------------------------------+
| 15\. **FOR OFFICIAL USE ONLY**  |                                    |
|                                 |                                    |
| **Foreign currency rate used to |                                    |
| compute expenses listed under   |                                    |
| item 16:                        |                                    |
| \_\_\_\_\_\_                    |                                    |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_. |                                    |
| For Personally Owned Quarters   |                                    |
| (POQ): date of original**       |                                    |
|                                 |                                    |
| **purchase                      |                                    |
| \_\_\_\_\_\_\_\_                |                                    |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_; |                                    |
| exchange rate at time of        |                                    |
| original purchase               |                                    |
| \_\_\_\_\_\_                    |                                    |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_; |                                    |
| and number of years already     |                                    |
| claimed for rent**              |                                    |
|                                 |                                    |
| **portion of LQA                |                                    |
| \_\_\_\_\_\_\_                  |                                    |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_.** |                                    |
+---------------------------------+------------------------------------+

+-----------------------------+---------+-------+----------+---------+
| 16\. The following expenses | \(A\)   | \(B\) | **(C)**  | **(D)** |
| were actually incurred or   |         |       |          |         |
| are estimated for the       | Foreign | U.S.  | **For    | **For   |
| period claimed in block 14. | C       | D     | official | o       |
| Expenses should be          | urrency | ollar | use      | fficial |
| supported by lease or       |         |       | only**   | use     |
| rental agreement, receipts  | E       | Exp   |          | only**  |
| or canceled checks. If      | xpenses | enses |          |         |
| unobtainable, explain why   |         |       |          |         |
| under block 17, Remarks.    |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| **Items (a) through (j) are |         |       |          |         |
| rent and rent-related       |         |       |          |         |
| expenses**                  |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(a\) Rent, if leased; or   |         |       |          |         |
|                             |         |       |          |         |
| 10% of original purchase    |         |       |          |         |
| price, if owned (claim      |         |       |          |         |
| limit: 10 years)            |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(b\) Garage rental (not to |         |       |          |         |
| exceed 25% of maximum LQA   |         |       |          |         |
| rate)                       |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(c\) Furniture rental (not |         |       |          |         |
| to exceed 25% of maximum    |         |       |          |         |
| LQA rate)                   |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(d\) Insurance on rented   |         |       |          |         |
| property and/or furnishings |         |       |          |         |
| required by local law to be |         |       |          |         |
| paid by lessee              |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(e\) Taxes levied by the   |         |       |          |         |
| local government and        |         |       |          |         |
| required by law or custom   |         |       |          |         |
| to be paid by lessee        |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(f\) Land rent, if         |         |       |          |         |
| required by local law or    |         |       |          |         |
| custom (applies only to     |         |       |          |         |
| POQ)                        |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(g\) Agent's fee if        |         |       |          |         |
| mandatory by law or custom  |         |       |          |         |
| and is condition of         |         |       |          |         |
| obtaining lease.            |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(h\) Apartment/condominium |         |       |          |         |
| fees                        |         |       |          |         |
|                             |         |       |          |         |
| (Excluding single family    |         |       |          |         |
| dwelling and POQ)           |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(i\) Interest on a loan    |         |       |          |         |
| from American institution   |         |       |          |         |
| to finance "key money" paid |         |       |          |         |
| to landlord.                |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(j\) Appreciation fee paid |         |       |          |         |
| directly to landlord. Must  |         |       |          |         |
| appear on lease or rental   |         |       |          |         |
| agreement.                  |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| **Items (k) through (o) are |         |       |          |         |
| utilities and utility       |         |       |          |         |
| related expenses**          |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(k\) Heat - gas, fuel      |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(l\) Electricity           |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(m\) Other heat, fuel      |         |       |          |         |
| (Specify)                   |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(n\) Water                 |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| \(o\) Garbage and trash     |         |       |          |         |
| disposal                    |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+
| **Total expenses claimed    |         |       |          |         |
| for this period:**          |         |       |          |         |
+-----------------------------+---------+-------+----------+---------+

  -----------------------------------------------------------------------
  17\. **Remarks**

  -----------------------------------------------------------------------

+-----------------------------------------------------------------------+
| 18\. **For official use only (DSSR 135 and 136)**                     |
+-----------------------------------------------------------------------+
| Quarters allowance group: \_\_\_\_\_\_\_\_\_ WF ("With Family")       |
| \_\_\_\_\_\_\_\_ WOF ("Without Family")                               |
|                                                                       |
| Maximum Annual LQA rate (DSSR 920, column 2, plus 10%, 20% or 30% for |
| additional family members) =                                          |
| \_\_\_\_\_\_\                                                         |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                                                       |
| Daily LQA rate = Annual LQA rate divided by number of days in         |
| calendar year. Biweekly rate = daily rate times 14. Any other period  |
| = daily rate times number of days claimed.                            |
|                                                                       |
| Beg. date claimed: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ End date claimed:   |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Number of days claimed:                |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_ LQA this                                 |
| period:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_                         |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| 19\. **Employee Statement:** I certify that the amounts claimed above |
| were incurred for the period claimed or are estimated to the best of  |
| my knowledge for future costs.                                        |
|                                                                       |
| Employee's signature Date                                             |
+-----------------------------------------------------------------------+

DSSR Section 960 - Worksheets (TL:SR 590 9/10/00) LQA - page 2 of 2

**EQA -- Extraordinary Quarters Allowance Worksheet (DSSR 138)**

Allowable expenses under the Extraordinary Quarters Allowance are
calculated here to process a claim on the SF-1190. This worksheet may be
reproduced locally.

An Extraordinary Quarters Allowance (EQA) may be paid when the employee
and/or family members must vacate permanent residence quarters and
occupy temporary quarters for no more than 90 days due to U.S.
Government renovations/repairs or other unhealthy or dangerous
conditions. The two portions of the EQA are: (1) a lodging portion for
actual expenses up to a maximum and (2) a flat meal amount intended to
help defray costs in excess of meals normally consumed in the permanent
residence. Agencies may have a policy in place to appropriately reduce
the amounts if no cost quarters and/or military/USG dining facilities
are available. Agencies may also pay only the meal portion of this
allowance when U.S. Government renovations/repairs do not require
vacating the permanent residence but kitchen facilities are not
accessible/useable.

Employee's Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_Agency:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Reason for vacating permanent residence quarters:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Date permanent residence quarters: Vacated:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_Reoccupied:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**1. Calculation of the Lodging Portion.** This is a maximum based on
the post of assignment lodging portion of the per diem rate in effect on
the date permanent residence quarters are vacated. The employee may be
reimbursed for actual expenses up to this maximum. Receipts are
required.

Lodging portion of post of assignment per diem rate on date permanent
residence quarters were

vacated: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (*See:
DSSR Section 925 Maximum Travel Per Diem Rates*)

Number of Percentage of lodging Maximum lodging

occupants x portion allowed = portion allowed

  ------------------------- ---------- ----------------- -----------------
  Initial Occupant          1          100%              

  Family Member 12 & over              75%               

  Family Member under 12               50%               

  Maximum daily family                                   
  lodging rate                                           
  ------------------------- ---------- ----------------- -----------------

**2. Calculation of the Meal Portion.** This is a flat amount per
person/per day intended to help defray costs in excess of meals normally
consumed in the permanent residence. Receipts are not required. Post
allowance continues while receiving the EQA.

a\. On the date the permanent residence quarters were vacated:

> Maximum per diem rate for post of assignment (DSSR 925):
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Post Allowance (DSSR 920, column 3):
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. From the table on page 2 of this worksheet, locate the box where the
maximum per diem rate and post allowance intersect (two examples below
table). This will be the per person/per day meal portion of the EQA.

c\. Per person/per day meal amount from table: \_\_\_\_\_\_\_\_\_\_\_ x
family members \_\_\_\_\_\_

= Per family/per day meal amount: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

3\. A sample worksheet is provided on page 2 for recording EQA expenses.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DSSR Section 960 -- Worksheets (TL:SR 590 09/10/00) EQA -- 1 of 2

**EQA -- Extraordinary Quarters Allowance Worksheet (DSSR 138)**

+---------+-----------+--------------+---------------+---------------+
| EQA     |           |              |               |               |
| TABLE   |           |              |               |               |
| FOR     |           |              |               |               |
| DETE    |           |              |               |               |
| RMINING |           |              |               |               |
| PER     |           |              |               |               |
| PER     |           |              |               |               |
| SON/PER |           |              |               |               |
| DAY     |           |              |               |               |
| MEAL    |           |              |               |               |
| PORTION |           |              |               |               |
+---------+-----------+--------------+---------------+---------------+
| Per     |           | Post         |               |               |
| Diem    |           | Allowance    |               |               |
| Rate    |           |              |               |               |
|         |           | for post of  |               |               |
| for     |           | assignment   |               |               |
| post of |           |              |               |               |
| ass     |           | (from        |               |               |
| ignment |           | Section 920, |               |               |
|         |           | column 3)    |               |               |
| (from   |           |              |               |               |
| Section |           |              |               |               |
| 925)    |           |              |               |               |
+---------+-----------+--------------+---------------+---------------+
| From    | To        | zero to 5%   | 10% to 30%    | 35% and over  |
+---------+-----------+--------------+---------------+---------------+
| \$31    | \$40      | \$2          | \$0           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$41    | \$50      | \$3          | \$0           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$51    | \$60      | \$4          | \$1           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$61    | \$70      | \$5          | \$2           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$71    | \$80      | \$5          | \$2           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$81    | \$90      | \$6          | \$3           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$91    | \$100     | \$7          | \$4           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$101   | \$110     | \$7          | \$4           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$111   | \$130     | \$8          | \$5           | \$0           |
+---------+-----------+--------------+---------------+---------------+
| \$131   | \$150     | \$10         | \$7           | \$2           |
+---------+-----------+--------------+---------------+---------------+
| \$151   | \$170     | \$11         | \$8           | \$3           |
+---------+-----------+--------------+---------------+---------------+
| \$171   | \$190     | \$13         | \$10          | \$5           |
+---------+-----------+--------------+---------------+---------------+
| \$191   | \$210     | \$14         | \$11          | \$6           |
+---------+-----------+--------------+---------------+---------------+
| \$211   | \$230     | \$15         | \$12          | \$7           |
+---------+-----------+--------------+---------------+---------------+
| \$231   | \$250     | \$17         | \$14          | \$9           |
+---------+-----------+--------------+---------------+---------------+
| \$251   | \$270     | \$18         | \$15          | \$10          |
+---------+-----------+--------------+---------------+---------------+
| \$271   | \$290     | \$20         | \$17          | \$12          |
+---------+-----------+--------------+---------------+---------------+
| \$291   | \$300     | \$21         | \$18          | \$13          |
+---------+-----------+--------------+---------------+---------------+
| \$301   | OVER      | \$23         | \$20          | \$15          |
+---------+-----------+--------------+---------------+---------------+

Example 1: If the maximum per diem for the foreign post of assignment is
\$210 and the

post allowance is 35% then the per person/per day meal amount is \$6.

Example 2: If the maximum per diem for the foreign post of assignment is
\$135 and the

post allowance is zero then the per person/per day meal amount is \$10.

**SAMPLE WORKSHEET FOR EXTRAORDINARY QUARTERS ALLOWANCE CLAIM**

+------+----------+---------+---------------+---------+-------------+
| Date | \(A\)    | \(B\)   | \(C\)         | \(D\)   | \(E\)       |
|      |          |         |               |         |             |
|      | Actual   | Maximum | Maximum Daily | Per     | Maximum     |
|      | Daily    | Daily   | Lodging       | family/ | daily EQA   |
|      | Lodging  | Family  | Allowable     |         |             |
|      | Amount   | Lodging | (lesser of A  | per day | (C + D)     |
|      |          | Rate    | or B)         | meal    |             |
|      |          |         |               | amount  |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
|      |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+
| T    |          |         |               |         |             |
| otal |          |         |               |         |             |
| a    |          |         |               |         |             |
| llow |          |         |               |         |             |
| able |          |         |               |         |             |
| expe |          |         |               |         |             |
| nses |          |         |               |         |             |
| cla  |          |         |               |         |             |
| imed |          |         |               |         |             |
+------+----------+---------+---------------+---------+-------------+

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DSSR Section 960 -- Worksheets (TL:SR 590 09/10/00) EQA 2 of 2

**FTA - Foreign Transfer Allowance Worksheet (DSSR 240)**

Allowable expenses under the Foreign Transfer Allowance are calculated
here to process a claim on the SF-1190. This worksheet is reproducible
locally. See guidelines on the reverse side of this page.

+--------------------------------------------+-----------------------+---+---+
| 1\. **Employee name (Last, First, MI)**    | 2\. **Agency**        |   |   |
+--------------------------------------------+-----------------------+---+---+
| 3\. **Miscellaneous expense portion**      |                       |   |   |
|                                            |                       |   |   |
| \_\_\_\_\_\_ **Flat rate (no receipts      |                       |   |   |
| required)** *or* \_\_\_\_\_\_ **Itemize    |                       |   |   |
| (DSSR 241.2a, receipts required)**         |                       |   |   |
|                                            |                       |   |   |
| \_\_\_\_\_\_Without family \$500           |                       |   |   |
| \_\_\_\_\_\_Without family: lesser of one  |                       |   |   |
| week's salary or GS-13, step 10            |                       |   |   |
|                                            |                       |   |   |
| \_\_\_\_\_\_With family \$1,000            |                       |   |   |
| \_\_\_\_\_\_With family: lesser of two     |                       |   |   |
| weeks' salary or GS-13, step 10            |                       |   |   |
+--------------------------------------------+-----------------------+---+---+
|                                            |                       |   |   |
+--------------------------------------------+-----------------------+---+---+
| 4\. **Wardrobe expense portion** Previous  |                       |   |   |
| or next post & transfer zone               |                       |   |   |
| \_\_\_\_\_\_\_\_\_\_                       |                       |   |   |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |                       |   |   |
|                                            |                       |   |   |
| Current post & transfer zone               |                       |   |   |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_         |                       |   |   |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |                       |   |   |
|                                            |                       |   |   |
| Employee w/o Family \_\_\_\_\_\_\_\_       |                       |   |   |
| Employee with one eligible family member   |                       |   |   |
| \_\_\_\_\_\_\_\_ Employee with two or more |                       |   |   |
| eligible family members \_\_\_\_\_\_\_\_\_ |                       |   |   |
+--------------------------------------------+-----------------------+---+---+

5\. **Predeparture subsistence expense portion \[The following table is
set up to accommodate the "total actual subsistence method" (DSSR
242.3b).**

**For "partial flat rate method" see DSSR 242.3a.\] Taxes on lodging may
be reimbursed in addition to maximums.**

**Per Diem rate for U.S. post of assignment used for this calculation:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

Occupant(s) x Percentage Allowed = Maximum allowed

  ------------------ -------- ---------------------- ---------------------
  Initial occupant   1        100% of **Per Diem**   \$

  Family members 12           75% of **Per Diem**    \$
  & over                                             

  Family members              50% of **Per Diem**    \$
  under 12                                           

  **Maximum daily                                    \$
  family rate**                                      
  ------------------ -------- ---------------------- ---------------------

+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
| Date | \(A\)  | \(B\)      | **(C)**  | **(D)**   | **(E)**       |
|      |        |            |          |           |               |
|      | L      | Per Day    | **Total  | **Maximum | **Maximum     |
|      | odging | Meal/L     | per      | daily     | daily         |
|      |        | aundry/Dry | day**    | family    | allowable**   |
|      |        | Cleaning   |          | rate**    |               |
|      |        | Statement  | *        |           | **(lesser of  |
|      |        |            | *(A+B)** |           | C or D)**     |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
|      |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+
| T    |        |            |          |           |               |
| otal |        |            |          |           |               |
| a    |        |            |          |           |               |
| llow |        |            |          |           |               |
| able |        |            |          |           |               |
| expe |        |            |          |           |               |
| nses |        |            |          |           |               |
| cla  |        |            |          |           |               |
| imed |        |            |          |           |               |
+------+--------+------------+----------+-----------+---------------+

+-----------------------------------------------------------------------+
| 6\. **Lease penalty expense portion**                                 |
|                                                                       |
| **Lesser of :** penalty per terms of lease                            |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ ***or*** three   |
| months' rent                                                          |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_    |
|                                                                       |
| **Authorizing official certifies the following:** (a) the employee's  |
| transfer to a foreign post of assignment was due solely to actions by |
| the employing agency and to unusual conditions fully beyond the       |
| control of the employee; and (b) the termination of the lease and     |
| departure of the employee did not result from any specific actions by |
| the employee to seek a curtailment of the assignment for transfer or  |
| promotion; and (c) the employee was not negligent in promptly         |
| notifying the landlord of the intent to terminate the lease after     |
| receiving an official notice of transfer; and (d) all reasonable      |
| steps were taken by the employee to dispose of the quarters by        |
| sublease or assignment to others; and (e) both the employee and       |
| employing agency made reasonable efforts to avoid the full lease      |
| penalty by delaying the employee's transfer to a foreign post of      |
| assignment.                                                           |
|                                                                       |
| Authorizing official's signature                                      |
| **\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\         |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_** |
| Date                                                                  |
+-----------------------------------------------------------------------+
| 7\. **Remarks**                                                       |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| 8\. **Employee statement:** I certify that the amounts claimed are    |
| actual costs incurred or those for which I am eligible.               |
|                                                                       |
| Employee's signature Date                                             |
+-----------------------------------------------------------------------+

DSSR Section 960 - Worksheets (TL:SR 599 5/20/01 ) FTA - page 1 of 2

**FTA - Foreign Transfer Allowance Worksheet (DSSR 240)**

+-----------------------------------------------------------------------+
| **9. Guidelines for the Foreign Transfer Allowance:**                 |
|                                                                       |
| -   See special definition for "United States" for this Chapter (DSSR |
|     241.1c)                                                           |
|                                                                       |
| -   Consists of four parts: (a) Miscellaneous expense portion         |
|                                                                       |
|     \(b\) Wardrobe expense portion                                    |
|                                                                       |
|     \(c\) Predeparture subsistence expense portion                    |
|                                                                       |
|     \(d\) Lease penalty expense portion                               |
+-----------------------------------------------------------------------+

\_\_\_\_\_\_ **Miscellaneous expense portion:**

-   Two ways to claim: (1) Flat rate or (2) Itemization

-   Flat rate: No receipts required; \$500 without family; \$1,000 with
    family

-   Itemization: Receipts required; limits are based on salary (DSSR
    242.1); allowable expenses listed in DSSR 241.2a

-   May be paid between U.S. and foreign location or between two foreign
    locations

    \_\_\_\_\_\_ **Wardrobe allowance:**

-   Paid only when transferring across two transfer zones (1 to 3 or 3
    to 1)

-   May be paid between two foreign locations or between certain
    non-foreign areas outside conterminous U.S. and foreign locations

-   Never paid from conterminous US (48 contiguous states + the District
    of Columbia) which is zone 2

-   Zones for foreign areas found in DSSR 920, column 4

-   Zones for non-foreign areas found in DSSR 242.2b

-   Paid as a Flat rate - no receipts required

-   Amount depends on family size (see DSSR 242.2b for current rates)

    \_\_\_\_\_\_ **Predeparture subsistence expense portion:**

-   Paid **only** when transferring from post in United States (DSSR
    241.1c) to post in foreign area

-   Based on per diem for post of assignment in U.S. regardless of where
    days are spent

-   Paid up to ten days before final departure to foreign post

-   Ten days may be spent anywhere in U.S., however, final departure
    **must** be from U.S. post of assignment

-   Total Actual Subsistence Method: receipts required for lodging; plus
    certified meal/laundry/dry cleaning statement (no receipts required)

-   Partial Flat Rate Method: receipts required for only lodging

    \_\_\_\_\_\_ **Lease penalty expense portion:**

```{=html}
<!-- -->
```
-   May be paid from either a post in the U.S. to a foreign area or
    between posts in foreign areas

```{=html}
<!-- -->
```
-   Authorizing official must certify in writing to five statements in
    DSSR 242.4 (statement also on page 1 of FTA worksheet)

```{=html}
<!-- -->
```
-   Amount allowed limited to terms of lease or three months' rent,
    whichever is less

    DSSR Section 960 - Worksheets (TL:SR 599 5/20/01 ) FTA - page 2 of 2

    **HSTA - Home Service Transfer Allowance Worksheet (DSSR 250)**

    Allowable expenses under the Home Service Transfer Allowance are
    calculated here to process a claim on the SF-1190. This worksheet is
    reproducible locally. See guidelines on the reverse side of this
    page.

  ------------------------------------------------- ---------------------
  1\. **Employee name (Last, First, MI)**           2\. **Agency**

  ------------------------------------------------- ---------------------

+---------------------------------------------------------------------+---+
| 3\. **Miscellaneous expense portion**                               |   |
|                                                                     |   |
| \_\_\_\_\_\_ **Flat rate (no receipts required)** *or* \_\_\_\_\_   |   |
| **Itemize (DSSR 251.2a, receipts required)**                        |   |
|                                                                     |   |
| \_\_\_\_\_\_Without family \$500 \_\_\_\_\_\_Without family: lesser |   |
| of one week's salary or GS-13, step 10                              |   |
|                                                                     |   |
| \_\_\_\_\_\_With family \$1,000 \_\_\_\_\_\_With family: lesser of  |   |
| two weeks' salary or GS-13, step 10                                 |   |
+---------------------------------------------------------------------+---+
|                                                                     |   |
+---------------------------------------------------------------------+---+
| 4\. **Wardrobe expense portion** Previous/next post & transfer zone |   |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_              |   |
|                                                                     |   |
| Current post & transfer zone                                        |   |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_    |   |
|                                                                     |   |
| Employee w/o family \_\_\_\_\_\_\_ Employee with one eligible       |   |
| family member \_\_\_\_\_\_\_ Employee with two or more eligible     |   |
| family members\_\_\_\_\_\_\_\_                                      |   |
+---------------------------------------------------------------------+---+

+-----------------------------------------------------------------------+
| 5\. **Subsistence expense portion**                                   |
|                                                                       |
| a\. Under [Flat rate method]{.underline}, use per diem rate for U.S.  |
| post of assignment: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_                    |
|                                                                       |
| b\. Under [Actual subsistence method]{.underline}, use CONUS per diem |
| rate if transferring to within the 48 contiguous United States or     |
| District of Columbia.                                                 |
|                                                                       |
| If transferring to non-foreign, outside CONUS location (DSSR 251.1c), |
| use per diem for that non-foreign location:                           |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_                                        |
+-----------------------------------------------------------------------+

-   **Flat rate method**: Limit of 30 days with no extensions, agency
    may limit to fewer days. No supporting documentation need be
    submitted. Agency should verify occupancy of temporary quarters and
    may require employee to keep receipts. Daily amount (percentage of
    U.S. post of assignment per diem): Initial occupant 75%; each
    additional occupant 25%

-   **Actual subsistence method**:

    Days 1 through 30: Occupant(s) x Percentage allowed = Maximum
    allowed

  ---------------- ----- -------------------- ----------------------------
  Initial occupant 1     100% of Per Diem     \$

  Family members         75% of Per Diem      \$
  12 & over                                   

  Family members         50% of Per Diem      \$
  under 12                                    

                         **Maximum daily      \$
                         family rate**        
  ---------------- ----- -------------------- ----------------------------

Days 31 through 60 (and days 61 through 120 with agency approval):

Occupant(s) x Percentage allowed = Maximum allowed

  ---------------- ----- -------------------- ----------------------------
  Initial occupant 1     75% of Per Diem      \$

  Family members         50% of Per Diem      \$
  12 & over                                   

  Family members         40% of Per Diem      \$
  under 12                                    

                         **Maximum daily      \$
                         family rate**        
  ---------------- ----- -------------------- ----------------------------

**Sample of worksheet for actual subsistence method. Claim should be for
30 day periods. Taxes on lodging may be reimbursed in addition to
maximums\
under actual subsistence method only -- not under flat rate method.**

+------+---------+------------+-----------+------------+-------------+
|      |         |            |           |            |             |
+------+---------+------------+-----------+------------+-------------+
| Date | \(A\)   | \(B\)      | **(C)**   | **(D)**    | **(E)**     |
|      |         |            |           |            |             |
|      | Lodging | Per Day    | **Total   | **Maximum  | **Maximum   |
|      |         | Meal/L     | per day** | daily      | daily       |
|      |         | aundry/Dry |           | family     | allowable   |
|      |         | Cleaning   | **(A+B)** | rate**     | (lesser of  |
|      |         | Statement  |           |            | C or D)**   |
+------+---------+------------+-----------+------------+-------------+
|      |         |            |           |            |             |
+------+---------+------------+-----------+------------+-------------+
|      |         |            |           |            |             |
+------+---------+------------+-----------+------------+-------------+
|      |         |            |           |            |             |
+------+---------+------------+-----------+------------+-------------+

+----------------------------------------------------------------------+
| 6\. **Lease penalty expense portion**                                |
|                                                                      |
| **Lesser of:** penalty per terms of lease                            |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_                                       |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ ***or*** three months' rent   |
| \_\_\_\_\_\_\_\_                                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                                                      |
| **Authorizing official certifies the following:** (a) the employee's |
| transfer to the United States was due solely to actions by the       |
| employing agency and to unusual conditions fully beyond the control  |
| of the employee; and (b) the termination of the lease and departure  |
| of the employee did not result from any specific actions by the      |
| employee to seek a curtailment of the assignment for transfer or     |
| promotion; and (c) the employee was not negligent in promptly        |
| notifying the landlord of the intent to terminate the lease after    |
| receiving an official notice of transfer; and (d) all reasonable     |
| steps were taken by the employee to dispose of the quarters by       |
| sublease or assignment to others; and (e) both the employee and      |
| employing agency made reasonable efforts to avoid the full lease     |
| penalty by delaying the employee's transfer to the United States.    |
|                                                                      |
| Authorizing official's signature                                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_                 |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
| Date                                                                 |
+----------------------------------------------------------------------+
| 7\. **Remarks**                                                      |
+----------------------------------------------------------------------+
| 8\. **Employee Certification Statement (see exception at DSSR        |
| 251.1b):** In order to be eligible for a grant of the home service   |
| transfer allowance, I certify that I agree to complete 12 months in  |
| United States Government service following the effective date of my  |
| transfer to a post in the United States or other non-foreign area,   |
| unless separated for reasons beyond my control which are acceptable  |
| to my employing agency. Failure to comply will result in my          |
| liability for repayment of this allowance.                           |
|                                                                      |
| Employee's signature Date                                            |
+----------------------------------------------------------------------+

DSSR Section 960 - Worksheets (TL:SR 599 5/20/01 ) HSTA - page 1 of 2

**HSTA - Home Service Transfer Allowance Worksheet (DSSR 250)**

+-----------------------------------------------------------------------+
| 9\. **Guidelines for the Home Service Transfer Allowance:**           |
|                                                                       |
| -   See special definition for "United States" for this Chapter (DSSR |
|     251.1c)                                                           |
|                                                                       |
| -   Employee must sign agreement to work twelve additional months for |
|     the Federal Government (252.5b-see exception at DSSR 251.1b)      |
|                                                                       |
| -   Consists of four parts: (a) Miscellaneous Expense Portion         |
|                                                                       |
|     \(b\) Wardrobe Expense Portion                                    |
|                                                                       |
|     \(c\) Subsistence Expense Portion                                 |
|                                                                       |
|     \(d\) Lease Penalty Expense Portion                               |
+-----------------------------------------------------------------------+

\_\_\_\_\_\_\_**Miscellaneous Expense Portion:**

-   Two ways to claim: (1) Flat rate or (2) Itemization

-   Flat rate: No receipts required \$500 without family; \$1,000 with
    family

-   Itemization: Receipts required. Limits are based on salary (DSSR
    252.1). Allowable expenses listed in DSSR 251.2a

-   May be paid between foreign location and U.S.

    \_\_\_\_\_\_\_**Wardrobe Expense Portion:**

-   Paid only when transferring across two transfer zones (1 to 3 or 3
    to 1)

-   May be paid between foreign location and certain non-foreign areas
    outside conterminous U.S.

-   Never paid to conterminous U.S. (48 contiguous states + the District
    of Columbia) which is zone 2

-   Zones for foreign areas found in DSSR 920, column 4

-   Zones for non-foreign areas found in DSSR 252.2

-   Paid as flat rate depending on family size, no receipts required
    (see DSSR 252.2 for current amounts)

    \_\_\_\_\_\_\_**Subsistence Expense Portion:**

-   Paid only when transferring from foreign post to the United States
    (DSSR 251.1c).

-   Paid by either [Actual subsistence method]{.underline} or [Flat rate
    method]{.underline}

    If Agency offers both methods, then employee chooses method of
    reimbursement **prior to** commencement of HSTA.

    If Agency does not offer both methods, [Actual subsistence
    method]{.underline} is used.

    [Actual subsistence method]{.underline}: Paid up to 60 days with an
    additional 60 days allowed with agency approval; receipts required

    for lodging; certified meal/laundry/dry cleaning statement required,
    but no receipts.

-   [Flat rate method]{.underline}: No receipts required, limited to 30
    days

    \_\_\_\_\_\_\_**Lease Penalty Expense Portion:**

-   Paid from post in foreign area to United States

-   Authorizing official must certify in writing to five statements in
    DSSR 252.4

-   Amount allowed limited to terms of lease or three months' rent,
    whichever is less.

    DSSR Section 960 - Worksheets (TL:SR 599 5/20/01) HSTA- page 2 of 2

    **EDA - Education Allowance Worksheet (DSSR 270)(Rev. 7/22/07 TL:SR
    679)**

    Allowable expenses under the Education Allowance may be computed
    here to process a claim on the SF-1190. This worksheet is
    reproducible locally. See guidelines

    on the reverse of this page.

<table style="width:100%;">
<colgroup>
<col style="width: 29%" />
<col style="width: 8%" />
<col style="width: 15%" />
<col style="width: 0%" />
<col style="width: 7%" />
<col style="width: 9%" />
<col style="width: 0%" />
<col style="width: 5%" />
<col style="width: 6%" />
<col style="width: 8%" />
<col style="width: 8%" />
</colgroup>
<tbody>
<tr class="odd">
<td colspan="2"><strong>Employee’s Name (Last, First, MI)</strong></td>
<td colspan="2"><strong>Agency</strong></td>
<td colspan="3"><strong>Date</strong></td>
<td colspan="4"><strong>Grant Number</strong></td>
</tr>
<tr class="even">
<td><strong>Name of Child/Date of Birth (mm/dd/yy)</strong></td>
<td colspan="2"><strong>Name and Address of School</strong></td>
<td colspan="2"><strong>At-post</strong></td>
<td><strong>Away-from-post</strong></td>
<td colspan="2"><p><strong>Home</strong></p>
<p><strong>study</strong></p></td>
<td><p><strong>U.S.</strong></p>
<p><strong>Grade</strong></p>
<p><strong>Equiv.</strong></p></td>
<td><p><strong>Date Child</strong></p>
<p><strong>Enters</strong></p>
<p><strong>School</strong></p></td>
<td><p><strong>Date Child</strong></p>
<p><strong>Leaves</strong></p>
<p><strong>School</strong></p></td>
</tr>
<tr class="odd">
<td>1.</td>
<td colspan="2"></td>
<td colspan="2"></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>2.</td>
<td colspan="2"></td>
<td colspan="2"></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>3.</td>
<td colspan="2"></td>
<td colspan="2"></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>4.</td>
<td colspan="2"></td>
<td colspan="2"></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>5.</td>
<td colspan="2"></td>
<td colspan="2"></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>6.</td>
<td colspan="2"></td>
<td colspan="2"></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>7.</td>
<td colspan="2"></td>
<td colspan="2"></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>8.</td>
<td colspan="2"></td>
<td colspan="2"></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
</tr>
</tbody>
</table>

**Methods of education described on reverse side of worksheet**

+----------+------+------+------+------+------+------+------+----+
|          | C    | C    | C    | C    | C    | C    | C    | C  |
|          | hild | hild | hild | hild | hild | hild | hild | hi |
|          | 1    | 2    | 3    | 4    | 5    | 6    | 7    | ld |
|          |      |      |      |      |      |      |      | 8  |
+----------+------+------+------+------+------+------+------+----+
| Basic    |      |      |      |      |      |      |      |    |
| tuition  |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| N        |      |      |      |      |      |      |      |    |
| ecessary |      |      |      |      |      |      |      |    |
|          |      |      |      |      |      |      |      |    |
| e        |      |      |      |      |      |      |      |    |
| lectives |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| Books    |      |      |      |      |      |      |      |    |
| and      |      |      |      |      |      |      |      |    |
| supplies |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| Local    |      |      |      |      |      |      |      |    |
| transp   |      |      |      |      |      |      |      |    |
| ortation |      |      |      |      |      |      |      |    |
|          |      |      |      |      |      |      |      |    |
| (At-post |      |      |      |      |      |      |      |    |
| only)    |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| AP or IB |      |      |      |      |      |      |      |    |
| exam     |      |      |      |      |      |      |      |    |
| fees     |      |      |      |      |      |      |      |    |
| (see     |      |      |      |      |      |      |      |    |
| DSSR     |      |      |      |      |      |      |      |    |
| 271i)    |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| Away-f   |      |      |      |      |      |      |      |    |
| rom-post |      |      |      |      |      |      |      |    |
|          |      |      |      |      |      |      |      |    |
| transp   |      |      |      |      |      |      |      |    |
| ortation |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| Room and |      |      |      |      |      |      |      |    |
| board    |      |      |      |      |      |      |      |    |
|          |      |      |      |      |      |      |      |    |
| (Away-fr |      |      |      |      |      |      |      |    |
| om-post) |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| **Su     |      |      |      |      |      |      |      |    |
| btotal** |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| One-time |      |      |      |      |      |      |      |    |
| fees     |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| English  |      |      |      |      |      |      |      |    |
| as a     |      |      |      |      |      |      |      |    |
| second   |      |      |      |      |      |      |      |    |
|          |      |      |      |      |      |      |      |    |
| language |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| Suppl    |      |      |      |      |      |      |      |    |
| ementary |      |      |      |      |      |      |      |    |
|          |      |      |      |      |      |      |      |    |
| ins      |      |      |      |      |      |      |      |    |
| truction |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| *        |      |      |      |      |      |      |      |    |
| *Total** |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+
| Home     |      |      |      |      |      |      |      |    |
| study    |      |      |      |      |      |      |      |    |
| /Private |      |      |      |      |      |      |      |    |
| Ins      |      |      |      |      |      |      |      |    |
| truction |      |      |      |      |      |      |      |    |
|          |      |      |      |      |      |      |      |    |
| (Grades  |      |      |      |      |      |      |      |    |
| K-12)    |      |      |      |      |      |      |      |    |
+----------+------+------+------+------+------+------+------+----+

  -----------------------------------------------------------------------
  Remarks: Include exchange rate used if costs in local currency. Area
  for prorating allowance if necessary (DSSR 274.22f) and for figuring
  local transportation when private car or carpool used (DSSR 277.1f)

  -----------------------------------------------------------------------

DSSR Section 960 - Worksheets (TL:SR 679 07/22/07 ) Education
Allowance - page 1 of 2

**EDA - Education Allowance Worksheet (DSSR 270) (Rev. 7/22/07 TL:SR
679)**

**Employee must choose one of the three methods of education: (1)
At-post (2) Away-from-post or (3) Home Study/Private Instruction.**

**(DSSR 276.3) Education allowances shall not be paid for a child in the
U.S. who (1) has a parent in the U.S. (unless divested of custody); (2)
is under Separate Maintenance Allowance. An Education Allowance shall
not be paid for a child who has traveled under educational travel
authority within the past 12 months (DSSR 276.3).**

**An Education Allowance may be paid for a child who is under
Involuntary SMA if attending school at an authorized foreign ISMA point
(unless they have traveled under educational travel authority within the
past 12 months).**

+-----------------------------------------------------------------------+
| **(1) School at-post** (DSSR 277.1) Allowance rates in DSSR 920,      |
| column 5                                                              |
|                                                                       |
| If "At-post" and "Away-from-post" allowances in DSSR 920 **are the    |
| same**, the school at post is considered **adequate**.                |
|                                                                       |
| **Allowable expenses**:                                               |
|                                                                       |
| Basic tuition                                                         |
|                                                                       |
| Necessary electives                                                   |
|                                                                       |
| Books and supplies normally provided free of charge in U.S. public    |
| schools                                                               |
|                                                                       |
| Required fees (one-time fees limited to base school; see DSSR 272.3   |
| when limit is reached)                                                |
|                                                                       |
| Local transportation                                                  |
|                                                                       |
| Supplementary instruction reimbursement (see DSSR 274.12a and 276.9   |
| for details)                                                          |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| **(2) School Away-from-post** (DSSR 277.2) Allowance rates in DSSR    |
| 920, column 5                                                         |
|                                                                       |
| . If "At-post" and "Away-from-post" allowances in DSSR 920 **are not  |
| the same** (i.e., "away" is higher), the school at post is considered |
| **inadequate.**                                                       |
|                                                                       |
| **Allowable expenses:**                                               |
|                                                                       |
| Basic tuition                                                         |
|                                                                       |
| Necessary elective courses                                            |
|                                                                       |
| Books and supplies normally provided free of charge in U.S. public    |
| schools                                                               |
|                                                                       |
| Required fees                                                         |
|                                                                       |
| Room and board (277.2b)                                               |
|                                                                       |
| Periodic transportation to/from post during school closings; UAB or   |
| storage of baggage at or in the vicinity of the school during break   |
| between school years (see 277.2c)                                     |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| **(3) Home Study/Private Instruction** (277.3)                        |
|                                                                       |
| Grades K through 8 are based on the Calvert School, Baltimore,        |
| Maryland                                                              |
|                                                                       |
| Grades 9 through 12 are based on the University of Nebraska           |
|                                                                       |
| Current rates are in 274.12b                                          |
|                                                                       |
| Rates are set to include all necessary curriculum costs               |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| **(4) Special Needs Education Allowance** (276.8)                     |
|                                                                       |
| Current "At-post" and "Away-from-post" rates are in 274.12c. See      |
| 276.81 when costs exceed maximum.                                     |
|                                                                       |
| Rates are in lieu of, not in addition to, the "At-post" and           |
| "Away-from-post" rates listed in DSSR 920                             |
|                                                                       |
| Documentation at post must include Individual Education Plan (IEP) or |
| equivalent                                                            |
|                                                                       |
| or Individual Family Service Plan (IFSP) which delineates educational |
| requirements                                                          |
+-----------------------------------------------------------------------+

DSSR Section 960 - Worksheets (TL:SR 679 eff. 7/22/07) Education
Allowance - page 2 of 2

**EPW -- EVACUATION PAYMENTS WORKSHEET (DSSR 600)**

(See reverse on this page for additional details)

Safehaven Location used to calculate the Subsistence Expense Allowance
(SEA). If within the U.S., include name of county to further identify
safehaven location.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

City County (U.S. only) U.S. State or Country

Safehaven Lodging **("L")** \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Meals &
Incidental Expenses **("M&IE")** \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Safehaven Advance Received \$\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

The commercial rate requires a receipt for lodging in a hotel, motel,
commercially leased house or apartment, or other transient-type
commercial establishment.

+-----------------+------------------------+--------------------------+
|                 | **Commercial Rate**    | **Commercial Rate**      |
|                 |                        |                          |
|                 | Days 1 through 30      | Days 31 through 180      |
+-----------------+------------------------+--------------------------+
| First Evacuee   | 100% x L =             | 100% x L =               |
|                 | \_\_                   | \_\_\_                   |
|                 | \_\_\_\_\_\_\_\_\_\_\_ | \_\_\_\_\_\_\_\_\_\_\_\_ |
|                 |                        |                          |
|                 | 100% x M&IE =          | 80% x M&IE =             |
|                 | \_\_\_\_\_\_\_\_\_     | \_\_\_\_\_\_\_\_\_\_\_\_ |
+-----------------+------------------------+--------------------------+
| Each other      | 100% x M&IE =          | 80% x M&IE =             |
| Eligible Family | \_\_\_\_\_\_\_\_\_     | \_\_\_\_\_\_\_\_\_\_\_\_ |
| Member 18 &     |                        |                          |
| over            |                        |                          |
+-----------------+------------------------+--------------------------+
| Each other      | 50% x M&IE =           | 40% x M&IE =             |
| Eligible Family | \_\_\_\_\_\_\_\_\_\_   | \_\_\_\_\_\_\_\_\_\_\_\_ |
| Member under 18 |                        |                          |
+-----------------+------------------------+--------------------------+
| SPECIAL FAMILY  |                        |                          |
| COMPOSITION     |                        |                          |
| CONSIDERATION   |                        |                          |
|                 |                        |                          |
| (Check Only     |                        |                          |
| One)            |                        |                          |
|                 |                        |                          |
| \_\_\_          |                        |                          |
| \_\_\_\_\_First |                        |                          |
| Evacuee plus    |                        |                          |
| one (non-spouse |                        |                          |
| eligible family |                        |                          |
| member, age 18  |                        |                          |
| and older).     |                        |                          |
|                 |                        |                          |
| \_\_\_          |                        |                          |
| \_\_\_\_\_First |                        |                          |
| Evacuee plus    |                        |                          |
| one (non-spouse |                        |                          |
| eligible family |                        |                          |
| member of       |                        |                          |
| opposite        |                        |                          |
| gender, age 12  |                        |                          |
| and over).      |                        |                          |
|                 |                        |                          |
| \_\_\_          |                        |                          |
| \_\_\_\_\_First |                        |                          |
| Evacuee plus    |                        |                          |
| two (one        |                        |                          |
| non-spouse      |                        |                          |
| eligible family |                        |                          |
| member, age 18  |                        |                          |
| and older; or   |                        |                          |
| one non-spouse  |                        |                          |
| eligible family |                        |                          |
| member,         |                        |                          |
| opposite        |                        |                          |
| gender, age 12  |                        |                          |
| and older)      |                        |                          |
|                 |                        |                          |
| \_\_\_          |                        |                          |
| \_\_\_\_\_First |                        |                          |
| Evacuee plus    |                        |                          |
| three (one      |                        |                          |
| non-spouse      |                        |                          |
| eligible family |                        |                          |
| member, age 12  |                        |                          |
| and over).      |                        |                          |
|                 |                        |                          |
| \_\_\_          |                        |                          |
| \_\_\_\_\_First |                        |                          |
| Evacuee plus    |                        |                          |
| four or more    |                        |                          |
| family members. |                        |                          |
|                 |                        |                          |
| \_\_\_          |                        |                          |
| \_\_\_\_\_NOTE: |                        |                          |
| For special     |                        |                          |
| family          |                        |                          |
| composition     |                        |                          |
| consideration   |                        |                          |
| not addressed   |                        |                          |
| above, submit   |                        |                          |
| request through |                        |                          |
| agency to the   |                        |                          |
| Director,       |                        |                          |
| Office of       |                        |                          |
| Allowances      |                        |                          |
| (A/OPR/ALS),    |                        |                          |
| U.S. Department |                        |                          |
| of State,       |                        |                          |
| Washington,     |                        |                          |
| D.C.            |                        |                          |
| 20522-0104.     |                        |                          |
|                 |                        |                          |
| See reverse for |                        |                          |
| further         |                        |                          |
| explanation of  |                        |                          |
| the commercial  |                        |                          |
| rate and        |                        |                          |
| application of  |                        |                          |
| 50% above the   |                        |                          |
| 100% lodging    |                        |                          |
| level when the  |                        |                          |
| special family  |                        |                          |
| composition     |                        |                          |
| applies.        |                        |                          |
+-----------------+------------------------+--------------------------+
|                 |                        |                          |
+-----------------+------------------------+--------------------------+
|                 |                        |                          |
+-----------------+------------------------+--------------------------+

The "non-commercial" rate will apply for days when a receipt for a
commercial establishment is not received.

+-----------------+-------------------------+--------------------------+
|                 | **Non-Commercial**      | **Non-Commercial**       |
|                 |                         |                          |
|                 | Days 1 through 30       | Days 31 through 180      |
+-----------------+-------------------------+--------------------------+
| First Evacuee   | 10% x L =               | No lodging amount paid   |
|                 | \_\_\_\_\_\_\_\_\_\_\_  |                          |
|                 |                         | 80% x M&IE =             |
|                 | 100% x M&IE =           | \_\_\_\_\_\_\_\_\_\_\_   |
|                 | \_\_\_\_\_\_\_\_        |                          |
+-----------------+-------------------------+--------------------------+
| Each other      | 100% x M&IE =           | 80% x M&IE =             |
| eligible family | \                       | \_\_\_\_\_\_\_\_\_\_\_   |
| member 18 and   | _\_\_\_\_\_\_\_\_\_\_\_ |                          |
| over            |                         |                          |
+-----------------+-------------------------+--------------------------+

DSSR Section 960 Worksheets (effective 10/23/01) Evacuation Payments -
Page 1 of 2

**EPW - EVACUATION PAYMENTS WORKSHEET (DSSR 600)**

(Page 2 of 2)

**Additional Evacuation Payments**

-   In addition to SEA payments, a transportation allowance may be paid
    as follows: \$25 per day, regardless of family size.

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-   An air freight replacement allowance may be paid if air freight was
    not shipped **FROM** post. Employees and eligible family members
    will still be eligible to ship air freight **BACK TO** post. Amounts
    are: \$250 for first evacuee only; \$450 for first evacuee and one
    eligible family member; \$600 for first evacuee and two or more
    eligible family members.

**Internet Sources for All Per Diem Rates**

\--48 states and DC (continental US) = GSA (Per diems are first listed
by county. Exceptions are noted. If there is not a separate listing, per
diem rate used to calculate SEA should be CONUS) <http://www.gsa.gov/>

\--Non-Foreign, outside continental US = DOD
<http://www.dtic.mil/perdiem/pdrates.html>

\--All Foreign Locations = STATE <http://www.state.gov/m/a/als/prdm/>

**Basic rules for determining SEA payments**

If you are at your official safehaven, SEA is calculated using the per
diem rate for your official safehaven. Official safehaven of first
evacuee is used to determine payments for all eligible family members.
If you are at an approved alternate safehaven, SEA is calculated using
the LOWEST of the per diem rates for the following: (a) official
safehaven; (b) approved alternate safehaven; or (c) Continental US
(CONUS) \[as of 5-1-05, that is \$91 (\$60 for lodging; \$31 for M&IE)\]

**Commercial Rate**

Commercial Rate is based on first evacuee's safehaven location.
Reimbursement of lodging costs is based on actual costs (receipts
required) up to the maximum allowed. Room taxes for CONUS or
non-foreign, outside CONUS safehaven locations may be reimbursed in
addition to the lodging maximum. Room tax for foreign safehaven is
already included in the maximum and is not reimbursed separately. M&IE
component is paid as a flat amount, no itemization, no receipts required
and is based on the first evacuee's safehaven location.

First evacuee may be reimbursed for actual expenses up to 50% above this
maximum due to special family composition (check appropriate situation
under "Special Family Composition Consideration"). Receipts are
required. Reimbursement is based on first evacuee's safehaven lodging
rate and special consideration counts only eligible family members
residing at first evacuee's safehaven location. Examples of maximum
reimbursement when applying 50% above maximum: (1) If first evacuee's
safehaven lodging rate is \$150, maximum reimbursement for family
lodging will be \$225 per day. (2) If first evacuee's safehaven lodging
rate is \$100, maximum reimbursement for family lodging will be \$150
per day

**Non-Commercial Rate**

Non-commercial rate is based on first evacuee's safehaven location.
Lodging and M&IE components are flat amounts. Receipts are not required.

DSSR Section 960 Worksheets (TL:SR 650 eff. 5/1/05) Evacuation
Payments - Page 2 of 2

**OMNIBUS EXHIBIT (Rev. 7/22/07 TL:SR 679)**

The following is general information based on the applicable DSSR
chapters. Agency implementing regulations should also be referenced.

**PA - Post Allowance (DSSR 220)**

-   The post allowance is a cost-of-living allowance granted to an
    employee officially stationed at a post in a foreign area where the
    cost of living, exclusive of quarters costs, is substantially higher
    than in Washington, D.C.

-   The amount of the allowance is a percentage of **"spendable
    income"** - that is, the portion of basic compensation available
    after deductions for taxes, gifts and contributions, savings
    (including insurance and retirement) and U.S. shelter and household
    utility expenses. Post allowance is not taxable.

-   Post allowance cannot be paid at the same time as Temporary Quarters
    Subsistence Allowance (TQSA)

-   Steps in calculating a post allowance:

    \(a\) DSSR 920, Locate Post (Cost of Living Allowance) Class for
    post of assignment.

    \(b\) DSSR 229.1 Post Allowance Payment Table (ranging from one
    person to six or more persons in family). Determine appropriate
    table by number of persons in family **residing** at post)

    \(c\) DSSR 229.1, locate employee's annual salary on appropriate
    payment table

    \(d\) DSSR 229.1, locate annual post allowance rate (on appropriate
    payment table, the amount at the intersection of the employee's
    annual salary and post class percentage).

    \(e\) Daily post allowance rate = annual post allowance rate ("d"
    above) divided by days in calendar year. (Note: For teachers paid on
    a school year basis, see DSSR 724.3.)

    \(f\) Bi-Weekly post allowance rate = daily rate determined in ("e")
    above times 14

    \(g\) Post allowance rate for any other period = daily rate
    determined in ("e") times number of days

    **SMA - Separate Maintenance Allowance (DSSR 260) (eff. 7/22/07
    TL:SR 679)**

-   Three types of SMA: Voluntary ("convenience of employee")
    (\"VSMA\"); Involuntary ("convenience of the government")(\"ISMA\");
    and Transitional (following termination of an evacuation or in
    connection with commencement/termination of an unaccompanied
    tour)(\"TSMA\")

-   Unless designated otherwise by head of agency, family members on SMA
    are considered to be officially residing in the U.S.

-   If a foreign area is officially designated for involuntary SMA, a
    child may be eligible for education allowance at the foreign
    location (DSSR 262.3b).

-   VSMA/ISMA: Initial election for each family member at time of
    assignment to foreign location: (a) put family member(s) on orders
    and take them to post or (b) put family member(s) on SMA. Note:
    under voluntary SMA the employee can make one change after the
    initial election ONLY ONCE DURING A TOUR OF DUTY (see exception at
    DSSR 264.2(b) for situation following termination of
    authorized/ordered departure - evacuation). Check agency definition
    of tour of duty.

-   DSSR 263 lists circumstances not warranting SMA

-   Except for reasons stated in DSSR 262.4a, cannot make change of
    election in first or last 90 days at a post

-   Voluntary SMA age for child is limited to under 18 unless in
    secondary school; Involuntary SMA age for child is limited to under
    21

-   Voluntary SMA: family members cannot reside within same country as
    employee or within 300 miles (one-way road mileage) of the employee.
    Note: This rule does not apply to Involuntary SMA.

-   For SMA, a special definition of "member of family" applies to
    parents, brothers and sisters of the employee or spouse. They must
    have resided with the employee for a period of at least 12 months
    immediately prior to the date of application (agencies may waive the
    12-month co-residency requirement if the employee\'s immediate
    previous posting was unaccompanied or employee\'s onward posting is
    unaccompanied).

-   Annual SMA rates for Voluntary and Involuntary SMA are listed under
    DSSR 267.1. Reductions when government quarters or special benefits
    are available to family members are listed under DSSR 267.2.

-   When an employee is transferred from a post where SMA has been
    granted, he or she must re-apply for SMA for next foreign post (DSSR
    266.2).

    **EDT - Educational Travel (DSSR 280) (eff. 7/22/07 TL:SR
    679[)]{.underline}**

-   Educational Travel may be used for a child in secondary school
    (grades 9-12) or in a full-time post-secondary (academic, technical
    or vocational) school program.

-   Only one round trip is allowed in a twelve month period. The first
    leg of educational travel may start from either the post or school.

-   An anniversary date is established when child first travels from
    post or school under educational travel ("first leg"). When the
    child returns to post or school depending on the first leg, this
    ("second leg") completes one annual round trip. The child cannot
    travel under educational travel until the anniversary date is again
    reached (however, there is a 30-day window for travel prior to the
    anniversary date to allow for varying school opening and closing
    dates). Employee would be reimbursed for such travel after the
    anniversary date has passed.

-   Both "legs" of travel must be used between anniversary dates. That
    is, "legs" cannot be carried forward if not used during the 12-month
    period between anniversary dates.

-   Anniversary date remains unchanged if employee transfers from one
    foreign post to another without a break in service or if employee is
    transferred to the U.S. for less than a year. If employee is
    assigned to U.S. for more than one year, anniversary date is then
    reestablished once employee goes to next foreign post.

-   Child cannot travel to post under educational travel if employee
    will be transferred to U.S. or commencing home leave within 30 days
    of child's travel to foreign post.

-   Educational travel is available to a child who "normally resides"
    with the employee except for being at school and may extend through
    age 22 (prior to age 23). If child\'s education is delayed by
    military service, the period of eligibility may be extended beyond
    age 22 (see section 284).

-   [Note]{.underline}: If a child on employee's orders goes directly to
    school and the employee goes to a foreign post, child may later
    travel from school to post on those orders (cost-constructive basis)
    if travel on orders commences prior to the child\'s 21st birthday.
    This is not use of educational travel.

    **PD - Post Differential (DSSR 500)**

-   Post differential rates are listed in Section 920, under heading of
    Post (Hardship) Differential, of the DSSR. The "lead agency" (see
    reporting requirements link) should coordinate with all agencies at
    post to submit a well-rounded Post Differential Questionnaire
    (DS-267).

-   Environmental conditions in the foreign location are reported on the
    DS-267. The questionnaire is then evaluated and measured against
    standards for the continental United States. Points are given when
    conditions are significantly worse than in the United States.

-   Post differential percentages are determined by the total points
    warranted based on the DS-267. The post differential levels are 5,
    10, 15, 20, 25, 30 or 35% (maximum allowed by law) of basic
    compensation (DSSR definition 040k). It is subject to federal tax.

-   For employees permanently assigned to a differential post, refer to
    DSSR 531 & 532 for commencement and termination of the differential.
    Personnel on detail (see DSSR 511c) at a differential post, refer to
    DSSR 540.

-   To be eligible for post differential when on detail at a foreign
    post, an employee must be eligible for post differential at his/her
    foreign post of assignment or be on extended detail from a U.S. post
    of assignment (DSSR 031.3).

-   To be eligible for post differential when on detail, an employee
    must accumulate 42 days at one or more differential locations. The
    differential is paid starting **from** the 43rd day (and not for the
    initial 42 days). (See exceptions for countries/posts designated as
    \"footnote n\" (DSSR 541).When the employee must return to the U.S.
    for government-related reasons, and the stay in the U.S. is 14
    consecutive days or less, the eligibility period (i.e. 42 days) does
    not need to be re-established.

-   Except for a condition of emergency evacuation (DSSR 532 e and f),
    if an employee is detailed to another differential (or
    non-differential) post, his or her permanent post differential rate
    will "carry" for the first 42 consecutive days. After the 42nd day,
    post differential will be paid at the rate for each detail
    differential post. See DSSR 532 a (2) if employee is detailed from
    foreign post to United States.

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-   Post differential is paid only for hours for which basic
    compensation is paid.

    **DP - Danger Pay (DSSR 650)**

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-   Danger Pay posts are indicated by footnote letters next to the
    Hardship Differential rates in Column 6, Section 920. The actual
    Danger Pay rates are listed in the footnotes section.

-   Danger Pay may be paid when permanently assigned or detailed to a
    danger pay post.

-   DSSR 652f danger pay is based on the danger pay factors form as
    submitted by the affected post. The percentages are 15, 20, 25, 30
    or 35 percent of basic compensation (DSSR 040k). The danger pay
    allowance of 25% or higher applies only when eligible family members
    are not allowed at post.

-   Danger pay is subject to federal tax.

-   DSSR 652g danger pay may be granted once U.S. military forces are
    designated to receive imminent danger pay [and]{.underline} the post
    has met circumstances defined by the Secretary of State. This is a
    specialized danger pay only for civilians who accompany U.S.
    military forces. The payment is the same as that paid to U.S.
    military forces for imminent danger pay.

-   DSSR 652f and 652g danger pay are not paid at the same time.

-   DSSR 652g danger pay and post differential which contains political
    violence credit (listed in DSSR 920 footnote "v") will not be paid
    at the same time.

-   DSSR 652f danger pay and post differential may be paid at the same
    time since the political violence points have been removed from the
    post differential when this type danger pay is established.
    Sometimes post differential will be reduced when political violence
    points are removed when 652f danger pay is established.

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-   Danger pay is paid only for hours for which basic compensation is
    paid.

#### 

**DIFFICULT TO STAFF INCENTIVE DIFFERENTIAL (Last Updated 3/5/2006)**

**1000 [General]{.underline}**

The head of an agency may grant a Difficult To Staff Incentive
Differential to an employee assigned to a differential post upon a
determination that especially adverse conditions of environment warrant
additional pay as a recruitment and retention incentive to fill the
employee's position at that post.

> **1010 [Agency Determination]{.underline}**

a\. The head of an agency may authorize the payment of an individual
grant of a Difficult To Staff Incentive Differential of an additional 15
percent over basic compensation to employees assigned to a foreign post.
If the post for which the differential is authorized is also authorized
for danger pay allowance, the combination of the danger pay allowance
and the Difficult To Staff Incentive Differential may not exceed 35
percent of the basic compensation. Only employees eligible to receive
Post Differential as defined in Chapter 500 may receive the Difficult To
Staff Incentive Differential. (03/05/06 TL:SR 661)

b\. The head of an agency may authorize payment of the Difficult to
Staff Incentive Differential on a position-by-position, occupational
specialty, and/or post-by-post-need.

c\. The head of an agency may only authorize payment of a Difficult to
Staff Incentive Differential to employees assigned to posts which are
authorized for a 15, 20, 25, 30 or 35 percent Post Differential at the
time of assignment or extension of tour-of-duty. Posts receiving such
differential are listed in DSSR Section 920, Post Classification and
Payment Tables, column 6 (Differential Rate).(eff. 03/05/06 TL:SR 661)

d\. Agencies will maintain their list of Difficult to Staff Incentive
Differential designations.

e\. Should Post Differential at a post of assignment be reduced below
15%, an employee assigned to a position determined to be difficult to
staff will continue to receive the Difficult To Staff Incentive
Differential until conclusion of the assigned tour-of-duty or permanent
departure from post of assignment.

f\. The Difficult to Staff Incentive Differential is not subject to any
ceiling which would provide a payment less than the full percentage rate
prescribed for the post.

> **1020 [Payment]{.underline}**
>
> Certifying officers may approve and execute grant payments no more
> frequently than once annually upon the completion of each year at
> post. Each continuous time of 30 calendar days or less away from
> country of assignment, including combinations of annual leave, sick
> leave, and Leave Without Pay, will be included as continuing presence
> at post. Each ordered departure of 60 calendar days or less and each
> Temporary Duty travel taken away from post of assignment of 30
> calendar days or less will be treated as continuing presence at post
> for purposes of fulfilling the one year period. Authorizing and
> certifying officers will pay the grant upon the submission by an
> employee of a properly executed SF-1190 and confirmation by the
> authorizing office that the payment is appropriate (see also 077.32c).