![](media/image1.png){width="0.9597222222222223in"
height="0.9652777777777778in"} **Federal Acquisition Service**

> **Disposition**

THE NEWSLETTER DEVOTED TO THE INITIATIVES OF THE GSA PROPERTY MANAGEMENT
PROGRAM

"The first source of supply!"

> **SPRING 2007 DN-No. 36**

\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>\>

##### "TO STRIVE, TO SEEK, TO FIND . . . IN GSA!"

##### The actual extended quote above is "To strive, to seek, to find, and not to yield" and it comes from Alfred Lord Tennyson's famous poem "Ulysses" penned in the 19^th^ Century by the poet to denote determination against all odds. Well, we in the GSA Property Management Program know that while agency property managers don't face the same fantastic monsters and problems that Ulysses faced (see Homer's *[The Odyssey]{.underline}*), we do know that each property manager is determined to run as efficient a program as possible. And that's where GSA can help. Over the past year, GSA has enhanced its already exemplary property program to allow managers everywhere to better "strive" to run their operations effectively, to "seek" the best excess property available at little or no costs, and to "find" the solutions needed to help their agencies excel in property management. GSA has done this in a number of ways: established a utilization and donation (U&D) focus group to address property concerns; in-creased options for agencies to *expedite* property disposal system wide; enhanced GSAXcess® procedures to enable users to prioritize items being processed for checkout; added new items by condition codes to the Basic Search Options within GSAXcess® to increase property availability; streamlined the agency disposal process by allowing pictures to be reported upfront; simplified property reporting by reducing and redefining property condition codes; expanded search options in GSAXcess® to help agencies find vitally-needed items; enhanced agency flexibility for quick "local" disposals by granting approval by Area Property Officers; and many other enhancements as well. It's no wonder that more customers than ever are using GSA systems like GSAXcess® and GSA Auctions® to enhance their own operations. So, don't make an *odyssey* out of finding property solutions. Contact a GSA property office near you and start down the road to more effective property management. Just tell them Ulysses sent you.

**RELIEF & SUPPORT HIGHLIGHTED 2006!**

While there are many agencies out there---both federal and state---that
stand justly proud of their efforts during the relief efforts of
2005-2006 that were spawned by the '05 hurricane season, there are a few
agencies

whose efforts never really ended. GSA is one of those agencies.
Although, like others agencies, GSA was not originally established to
address national disasters as a primary function, its nationwide
property management network and acquisition and supply operations
provide it with special capabilities that place it at the forefront,
when needed, of emergency support efforts. As perhaps the single most
centralized and multi-faceted civilian agency in the government for
coordinating personal property needs, GSA takes seriously its acquired
role as a key player in relief efforts. Whether it be locating
generators, water pumps, furniture, supplies, vehicles, or computers for
on-site response operations or transferring equipment for cleanup,
safety, and fire-fighting efforts, GSA reacts quickly and efficiently.
In fact, last year was a microcosm for GSA, as shown in these relief
efforts:

GSA created a GSAXcess® Interagency Work Group to enhance
communications and coordinate relief efforts.

GSA began refining the Computers for Learning (CFL) program to
streamline operations and increase options for getting excess agency
computers to schools in need.

GSA and the Department of Education established the Furniture for
Schools (F4S) program to help rebuild affected schools in disaster
areas.

GSA facilitated over \$21 million in transfers and donations of
property for disaster relief due to the 2005/06 hurricanes.

GSA transferred \$326,548 of office supplies for relief efforts to
support school programs in disaster-declared areas.

Again in 2007, GSA stands proud and ready to provide property support to
help America in times of need.

**U&D Confidential** ![](media/image2.wmf){width="0.5041666666666667in"
height="0.6034722222222222in"}

Get the latest news, hot leads, and special insights about the
Utilization and Donation of Federal Personal Property

Welcome to the third edition of "U&D Confidential," dedicated to the
utilization and donation (U&D) of excess personal property. In our
latest episode we provide a closer look at the Federal Management
Regulations (FMR) that focus on the "utilization" side of the process.
This focus explains how federal agencies can acquire excess property:

##### §102-36.60---Who is eligible to acquire excess personal property as authorized by the Property Act?

The following are eligible to acquire excess personal property:
(a) Federal agencies (for their own use or use by their authorized
contractors, cooperatives, and project grantees). (b) The Senate.
(c) The House of Representatives. (d) The Architect of the Capitol and
any activities under his direction. (e) The DC Government.
(f) Mixed-ownership Government corporations as defined in
31 U.S.C. 9101.

**§102-36.65---Why must we use excess personal property instead of
buying new property?**

Using excess personal property to the maximum extent practicable
maximizes the return on Government dollars spent and minimizes
expenditures for new procurement. Before purchasing new property, check
with the appropriate regional GSA Personal Property Management office or
access GSAXcess® for any available excess personal property that may be
suitable for your needs. You must use excess personal property unless it
would cause serious hardship, be impractical, or impair your operations.

**§102-36.70---What must we consider when acquiring excess personal
property?**

Consider the following when acquiring excess personal property:
(a) There must be an authorized requirement. (b) The cost of acquiring
and maintaining the excess personal property (including packing,
shipping, pickup, and necessary repairs) does not exceed the cost of
purchasing and maintaining new material. (c) The sources of spare parts
or repair/maintenance services to support the acquired item are readily
accessible. (d) The supply of excess parts acquired must not exceed the
life expectancy of the equipment supported. (e) The excess personal
property will fulfill the required need with reasonable certainty
without sacrificing mission or schedule. (f) You must not acquire excess
personal property with the intent to sell or trade for other assets.

##### §102-36.75---Do we pay for excess personal property we acquire from another Federal agency under a transfer?

(a) No, except for the situations listed in
paragraph [[(b)]{.underline}](http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&channelId=-16530&specialContentType=FMR&file=FMR/Part102-_36.html#wp2019581)
of this section, you do not pay for the property. However, you are
responsible for shipping and transportation costs. Where applicable, you
may also be required to pay packing, loading, and any costs directly
related to the dismantling of the property when required for the purpose
of transporting the property. (b) You may be required to reimburse the
holding agency for excess personal property transferred to you (i.e.,
transfer with reimbursement) when:

(1) Reimbursement is directed by GSA. (2) The property was originally
acquired with funds not appropriated from the general fund of the
Treasury or appropriated there from but by law reimbursable from
assessment, tax, or other revenue and the holding agency requests
reimbursement. It is executive branch policy that working capital fund
property shall be transferred without reimbursement. (3) The property
was acquired with appropriated funds, but reimbursement is required or
authorized by law. (4) You or the holding agency is the U.S. Postal
Service (USPS). (5) You are acquiring excess personal property for use
by a project grantee that is a public agency or a nonprofit organization
and exempt from taxation under 26 U.S.C. 501. (6) You or the holding
agency is the DC Government. (7) You or the holding agency is a wholly
owned or mixed-ownership Government corporation as defined in the
Government Corporation Control Act (31 U.S.C. 9101--9110).

##### §102-36.80---How much do we pay for excess personal property on a transfer with reimbursement?

(a) You may be required to reimburse the holding agency the fair market
value when the transfer involves any of the conditions in
[[§§102-36.75(b)(1)]{.underline}](http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&channelId=-16530&specialContentType=FMR&file=FMR/Part102-_36.html#wp2019583)
through
[[(b)(4)]{.underline}](http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&channelId=-16530&specialContentType=FMR&file=FMR/Part102-_36.html#wp2019587).
(b) When acquiring excess personal property for your project grantees
([[102-36.75(b)(5)]{.underline}](http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&channelId=-16530&specialContentType=FMR&file=FMR/Part102-_36.html#wp2019589)),
you are required to deposit into the miscellaneous receipts fund of the
U.S. Treasury an amount equal to 25 percent of the original acquisition
cost of the property, except for transfers under the conditions cited in
[[102-36.190]{.underline}](http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&channelId=-16530&specialContentType=FMR&file=FMR/Part102-_36.html#wp2019774).
(c) When you or the holding agency is the DC Government or a wholly
owned or mixed-ownership Government corporation
([[102-36.75(b)(6)]{.underline}](http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&channelId=-16530&specialContentType=FMR&file=FMR/Part102-_36.html#wp2019591)
or
[[(b)(7)]{.underline}](http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&channelId=-16530&specialContentType=FMR&file=FMR/Part102-_36.html#wp2019593)),
you are required to reimburse the holding agency using fair value
reimbursement. Fair value reimbursement is 20 percent of the original
acquisition cost for new or unused property (i.e., condition code 1),
and zero percent for other personal property. Where circumstances
warrant, a higher fair value may be used if the agencies concerned
agree. Due to special circumstances or the unusual nature of the
property, the holding agency may use other criteria for establishing
fair value if approved or directed by GSA. You must refer any
disagreements to the appropriate regional GSA Personal Property
Management office.

**§102-36.85---Do we pay for personal property we acquire when it is
disposed of by another agency under the exchange/sale authority, and how
much do we pay?**

Yes, you must pay for personal property disposed of under the
exchange/sale authority, in the amount required by the holding agency.
The amount of reimbursement is normally the fair market value.

**§102-36.90---How do we find out what personal property is available as
excess?**

You may use the following methods:

(a) Check GSAXcess®, GSA's website for searching and selecting excess
personal property. For information on GSAXcess®, access
http://www.gsaxcess.gov. (b) Contact or submit want lists to regional
GSA Property Management offices. (c) Check any available holding agency
websites. (d) Conduct on-site screening at various Federal facilities.

Well now that you have the "low down" on excess property, you can get
out there to find the quality items you need. Just remember, you got the
"tip" from "U&D Confidential."

**A Picture Is Worth A Thousand Words!**

Come on! Everyone knows that! And GSA has taken it to heart. Recently,
GSA streamlined GSAXcess® so agencies can report property and upload
pictures simul-taneously. The "Upload Picture" function on the *Main
Menu* or *Create or Modify* screens can do this. Agencies can add their
excess items and then reference the related pictures using the same
report mechanism to enhance their disposal options. A quick call to the
GSAXcess® Help Desk can get you started. Just picture that! We did!

**Furniture Movers Get Express Service!**

Yes! The acute problem of moving old furniture out of agency space has
been put on a faster track. Henceforth, all items in FSG 71 reported in
GSAXcess® will be assigned a 14-day federal screening period
*[automatically]{.underline}* (standard is 21 days). Now, agencies can
spend more time on key issues like selecting new color schemes and
ergonomic chairs for their offices. Wow! What a relief!

**Moving Supplies Shows "Genius" of Perspiration**

Thomas Edison once said, "Genius is one percent inspiration and
ninety-nine percent perspiration." If that's the definition, then
Harvard may be relocating to Atlanta. That's because some GSA Area
Property Officers in that sultry, southern city recently completed a
mammoth distribution of excess supplies from Camp Lejeune, North
Carolina, to federal-related entities throughout the country. A total of
1,450 excess lines of supplies valued at \$1,041,134 were allocated to a
variety of agencies, including the DOL Job Corps in Tucson, Arizona, and
State Agencies for Surplus Property (SASP's) in the states of North
Carolina, South Carolina, and South Dakota. The huge task was made
tougher by the great varieties of items involved---everything from air
filters and spark plugs to garbage disposals and welder kits. Did all of
this discourage the APO's? No way! They completed the job in just seven
work days. Now, that's genius in action! If you don't believe me or Tom,
go ask the folks in Atlanta. Whew!

**Prioritize Your Disaster Needs!!!**

Yes, you can! GSA has now enhanced its GSAXcess® program to allow
agencies to prioritize and identify key factors affecting their property
requests. After selecting individual property items on GSAXcess®,
agencies can now click "Yes" and then hit "Select Priority" on the
GSAXcess® *Check Out* screen to indicate things like "Declared
Disasters." They then can process the designated requests knowing that
their items have priority status. If a disaster is not listed, agencies
can contact a special number to get it listed. In either case, agencies
win, as they will get the property they need when they need it. GSA has
made it a [priority]{.underline}!

**[Some Key Numbers in Property Management]{.underline}**

**Property Management Division (Main): 703-605-5610**

**CFL Contact Number (toll free): 1-866-472-9161**

**GSAXcess® Help Desk (toll free): 1-866-333-7472**

**Special Reclamation, Recycling, & Disposal Services (contracted):
1-800-241-RAIN**

**[??? --PROPERTY AVAILABILITY- ???]{.underline}**

(What's hot and what's not!)

**What's Hot-** [Clothing]{.underline}: boots, knapsacks, canteens and
covers; [Bar-Sheet Metal]{.underline}: all types & sizes;
[Cameras]{.underline}: all types and sizes;
[Instruments/Lab]{.underline}: baths, chronometers, gauges; [Kitchen
Equipment]{.underline}: food warmers, shelving, serving trays, ovens,
serving bars; [Material Handling]{.underline}: forklifts, loading ramps;
[Medical]{.underline}: field dental and hygienist equipment;
[Plumbing/Heating]{.underline}: adapters, fixtures, space heaters;
[Pumps]{.underline}: hydraulic; [Containers]{.underline}: shipping and
storage; [Tools:]{.underline} special and miscellaneous kits.

**What's Not-** [Buses]{.underline} (all sizes);
[Generators]{.underline}: portable---1.5 K to 10 K; [Heavy
Equipment:]{.underline} diggers, bulldozers, shovels; [Kevlar
Helmets]{.underline} (all sizes); [Tractors:]{.underline} truck-type;
[Scientific]{.underline}: Telescopes, microscopes, analyzing devices;
[Vehicles]{.underline}: Blazers, pickups, SUV's, maintenance, utility;
[Vessels]{.underline}: support types, cruisers, and tug boats

-   **A Quick Property Check List **

(Key Things to Remember f/Agency Property Managers)

**** The Item Control Number (ICN) is 14-digits, comprising an
AAC+Julian Date+Sequence Number.

**** The first two digits of the ICN identify the agency.

**** The AAC is short for the Activity Address Code, and is a key
agency I-D code used in [all]{.underline} property transactions.

**** Excess property can be reported to GSA on-line using

GSAXcess® or manually using an SF-120 of SF-126.

**** Property can be viewed ("screened") and requested on-line using
GSAXcess®, a worldwide inventory system.

**** The State Agencies for Surplus Property (SASP's) coordinate
donations to state and non profit organizations.

**** The CFL is a great solution for disposing IT items and for helping
needy and disadvantaged schools.

**** GSA Auctions® offers a variety of outstanding sales options to get
agencies the best returns for their exchange/sale and reimbursable
property, worldwide.

**** GSA offers state-of-the-art and award-winning technology to
support all agency property management needs.

**CFL---A GREAT OPTION FOR EXCESS "IT"**

As the famous German writer, Goethe, once said, "The right person is the
one who seizes the moment." Well, we at GSA think that Mr. Goethe was
right and we could apply his same logic to federal agencies and their
on-going dilemma of what to do with excess computers. Yes. We have all
heard of the "fabled" solutions from the dark past about agencies
throwing computers into dormant volcanoes, sinking them off shore,
disguising them as ant farms and terrariums, launching them into orbit,
and burying them in abandoned coal mines---just to name a few---but
those were mythical times. Now, there is a more environmentally
responsible and socially-conscious attitude that prevails when it comes
to this issue. One in particular---that we think offers a great
option---is the Computers for Learning (CFL) program currently being
revamped by GSA for the CFL's premiere later this spring. Yes! It's a
new dawn out there for handling used computers, and here are just some
of the advantages that you can get with the CFL:

-   -Provides agencies with a viable systems-based means (GSAXcess®) to
    report IT property.

-   -Allows agencies to streamline their IT disposal by transferring
    items directly to CFL.

-   -Offers agencies an accountable process that lists school needs,
    formalizes agency offers, and gen-erates the annual Non-Federal
    Recipients report.

-   -Supplies agencies with four levels of security access to let
    agencies control their transactions.

-   -Provides agencies with an efficient way to reach over 14,000 needy
    schools and non profit learning groups both [locally]{.underline}
    and [nationally]{.underline}.

-   -Enhances the images of federal agencies through increased public
    awareness and school outreach.

-   -Offers agencies the flexibility to take part at any time and enlist
    new schools in the CFL program.

-   -Helps agencies save the taxpayers millions of dollars annually on
    school IT expenses.

-   -Helps agencies to ensure a better future for those in disadvantaged
    and impoverished areas.

-   -Gives agencies the piece-of-mind of receiving "the best bang for
    the buck" from their IT investments---a human return that is
    "priceless."

-   -Offers agencies a GOLD STAR Award-winning program for disposing
    their excess property.

> **[☺Give the Gift of Computers☺]{.underline}**
>
> For details on GSA's Computers for Learning (CFL) program, contact
> [computers.fed.gov]{.underline} or <computers.learning@gsa.gov> or
> call GSA's C*omputers for Learning* at 1-866-472-9161. You can give
> the gift of learning to those in need throughout the USA.

![](media/image3.wmf){width="3.7805555555555554in"
height="0.45555555555555555in"}

**ON THE HORIZON**

**Upcoming Events**

[Date(s)
Event\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

3/22/07 Workshop: Basics of Property Management

[Free]{.underline} U.S. Courthouse & Federal Building

Harrisburg, PA. [robert.kitock@gsa.gov]{.underline}

3/26-3/30/07 Property Utilization & Disposal Course

[Free]{.underline} GSA Building

Arlington, VA. [gsa.gov/events]{.underline}

5/15-5/17/07 GSA International Products & Services

[Free]{.underline} Expo 2007

> Orange County Convention Center

Orlando, FL. [expo.gsa.gov]{.underline}

[Free]{.underline} [Property Management Courses at the
Expo:]{.underline}

\- Property Disposal 101

\- GSAXcess®: Gateway for Savings

\- GSA Auctions®: A Federal Assets Sales Cente r

\- State Agency for Surplus Property (SASP)

\- Computer/Electronics Disposal

\- Introduction to Federal Asset Sales

\- Environmental Considerations in the Federal

Disposal Program

> \- Ask the Experts: Q's & A's on Personal Property

\*\*\*\*\*\*\*\*\*\*\*\*\*

**[Customer Appreciation---For Property Management]{.underline}**

"Thank you for providing outstanding customer service support to our
organization. Keep up the good work."

\--National Park Service, Washington, DC

"I just wanted to thank everyone for their help and to let you know I
was successful in registering with the CFL. Thanks!"

\--Department of Labor, Pittsburgh, PA

"Thanks for responding so quickly. This is great! It's a big load off
our shoulders. Now, we can move forward with our plans."

-Department of Energy, Idaho Falls, ID

"I wanted to mention our great satisfaction with the sale of our
vehicles. The APO provided exemplary, outstanding service."
\--Department of Justice, Honolulu, HI

Thank you for clarifying the excess and exchange-sales processes for us.
Your visit was a big help! Thanks, again.

-VAMC, Coatesville, PA

"We've really ramped up sales this year. All the GSA people have been
just great. It's really nice working with such people."

\- FEMA, Atlanta, GA

*≡ **Disposition Newsletter** ≡ ** ***

Robert Kitsock, Editor, Hummelstown, PA

Phone: (717) 566-1064, Fax: (717) 566-1065

[**robert.kitsock@gsa.gov**](mailto:robert.kitsock@gsa.gov)