+-----------------------------+------------------+---+-------------------+
| National Park Service       | **Pacific West** |   | 1111 Jackson      |
|                             |                  |   | Street            |
| U.S. Department of the      | **Regional       |   |                   |
| Interior                    | Office**         |   | Suite 700         |
|                             |                  |   |                   |
|                             | **Oakland**      |   | Oakland, CA 94607 |
|                             |                  |   |                   |
|                             |                  |   | 510-817-1331      |
|                             |                  |   | phone             |
|                             |                  |   |                   |
|                             |                  |   | 510-817-1328 fax  |
+-----------------------------+------------------+---+-------------------+

![](media/image1.png){width="0.5569444444444445in"
height="0.7298611111111111in"}

**PACIFIC WEST REGIONAL OFFICE** Memorandum

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May 1, 2007

To: Bryan Hamilton, Biologist, Great Basin NP

From: Theresa Fisher, Contracting Officer, PWRO-Oakland

Reference: Task Agreement J0001070001, The Student Conservation
Association

Subject: Appointment as Agreement Technical Representative

This memo serves as your appointment as the Agreement Technical
Representative (ATR) for the above-referenced task agreement for a
Cultural Resources Conservation Associate. Your appointment will remain
in effect for the life of the task agreement unless:

-   The appointment is terminated in writing by the undersigned or an
    authorized successor.

-   You are reassigned with a change of duties.

-   Your employment with the National Park Service is terminated.

You have the authority to represent me for all technical matters that
arise under this document. Your responsibilities include:

-   Keeping a complete file of the task agreement. Examples of records
    normally contained:

> \--Signed (may be electronic) document and any subsequent
> modifications.
>
> \--Documents supporting modifications
>
> \--ATR appointment and acknowledgment
>
> \--Correspondence
>
> \--Progress reports and any other deliverables
>
> \--Record of payments
>
> \--Any other documents on which action was taken or that reflect
> actions by the contracting office pertinent to the agreement
>
> \--Documentation of completion

-   Familiarizing yourself with the terms and conditions of the task
    agreement and cooperative agreement under which it was awarded.

-   Remaining aware of each party's efforts and progress toward meeting
    goals and discussing these matters with SCA's representative as
    appropriate.

-   Ensuring that reporting requirements (performance, which may include
    quarterly progress reports, in accordance with OMB Circulars, and
    financial) are submitted as set forth in the task agreement.

-   Reviewing any requested SCA progress reports to determine if there
    has been technical and/or physical progress commensurate with the
    level of expenditure and consistent with the task agreement plan of
    work.

-   Responding to the SCA\'s inquiries on technical aspects of the task
    agreement.

-   Reviewing proposed changes and other requests requiring prior
    approval and providing a written justification and recommendation
    for approval of such changes or requests to me for appropriate
    action. Recommendations should include, as applicable, justification
    for the change, cost estimate, cost reasonableness, and time
    analysis. Submission of an approved Purchase Request to your
    servicing contracting office is required for any modification.

-   Reviewing and recommending payment actions on billings submitted by
    SCA.

-   Advising me of any unusual problems affecting the progress or cost
    under the task agreement.

-   Notifying me in writing when all terms and conditions of the task
    agreement have been met.

Notwithstanding the authorities and responsibilities above, you:

-   May not redelegate any aspect of your authority to any other person;

-   May not change any of the terms and conditions or sign any
    modification or notice of intent;

-   May not obligate, in any way, the payment of money by the NPS;

-   May not cause SCA to incur any costs not otherwise covered by the
    task agreement with the expectation that such cost will be
    reimbursed by the NPS; and,

-   May not terminate the task agreement or SCA's rights to proceed with
    performance.

The purpose of this appointment memo is to ensure that the agreement is
performed in strict accordance with terms agreed to by both parties and
to provide quality administration. Please do not hesitate to contact me
via email at *theresa_fisher@nps.gov* or phone at 510-817-1331 for
guidance in the event you are in doubt about the extent of your
authority or for any circumstances not covered by this appointment.

Should you engage in an extended temporary absence, you may designate an
Acting ATR for the duration of your absence. This designation should be
addressed to SCA with a copy to me.

Send me a copy of all correspondence initiated by you relating to this
task agreement and otherwise keep me informed of the activities. Be sure
to document and include any oral discussions of a significant nature.

I have attached a list of Frequently Asked Questions to assist you in
the administration of this task agreement. Please sign and return the
Acknowledgment of Receipt on the following page (only) to my attention.

Sincerely,

***/s/ Theresa A. Fisher***

Theresa A. Fisher

Contracting Officer

Enclosures

cc: SCA (No acknowledgment required)

ACKNOWLEDGMENT

Contracting Officer

National Park Service

Pacific West Regional Office

1111 Jackson St., Suite 700

Oakland, CA 94607

Dear Ms. Fisher:

I hereby acknowledge receipt for Appointment as Agreement Technical
Representative, Task Agreement Jxxxxxxxxxx to The Student Conservation
Corps and certify that I have read the terms and conditions of the task
agreement and understand my responsibilities and limitations as the ATR.

By: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Title: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1.  **[What to do if an SCA Leaves Early: or Starts Late]{.underline}**

If an SCA leaves early you should contact at SCA: Larry Fenn at:
603-543-1700 and let Larry know the SCA left early. Also contact NPS
Contracting Officer at xxx-xxx-xxxx. A modification will be required if
the duration of the project, as referenced in Article III of the task
agreement, needs revision.

2.  **[What to do if you want to BACKFILL? And what does BACKFILL
    mean?]{.underline}**

Backfill means refilling a position with another participant after the
original SCA participant leaves. A SCA participant that may be working
on another project in your park may be used to backfill for someone that
left if the project has not been completed but only after contacting
SCA, the NPS Contracting Officer, and after execution of a written
modification to document the change. To accomplish this process you
should: 1) Contact Larry Fenn at SCA at 603-543-1700, and 2) the
Contracting Officer at xxx-xxx-xxxx or email at ron_eilefson@nps.gov and
let them know that you want to make arrangements to backfill.

3.  **[Where are invoices to be sent?]{.underline}**

Invoices are to be sent by SCA to the contracting officer at the address
referenced in Article V of the task agreement. The contracting officer
will request your approval to pay. Upon receipt of your approval,
payment is processed and forwarded to the Accounting Operations Center
for electronic funds transfer. If the invoice is received at the park,
please forward to the address shown in Article V. To expedite the
payment process, please forward it with an approval to pay if the
information is accurate. Approval may be in the form of written note
accompanying the invoice or an "Approved for Payment" notation written
directly on the invoice, signed & dated.

4.  **[How do I review an invoice?]{.underline}**

> Billings are to be submitted monthly (or less frequently if the
> project duration is short or of a small dollar value) on a Standard
> Form (SF) 270, Request for Advance or Reimbursement, along with an
> attached breakdown in accordance with Article V of the task agreement.
> The breakdown SCA provides is in the form of their standard letterhead
> invoice. When looking at the SF270, review all the blocks paying
> particular attention to the period covered in Block 8 and the "Federal
> share now requested" in Block 11i. Ensure that the period does not
> precede or extend beyond the duration of the task agreement and that
> the dollar amount in Block 11i agrees with the "Agency Share Currently
> Due (This Invoice)" on the letterhead invoice. The letterhead invoice
> will include the participant's name and a categorical breakdown of
> expenses including subsistence, travel/uniform, housing, health
> insurance, recruiting & program support, and administration. Verify
> that the total charges billed are in accordance with the
> proposal/budget attached to the task agreement. The dollar amount
> billed must *never* exceed the dollar amount referenced in the task
> agreement. If there are any inaccuracies, contact the SCA Billing
> Coordinator referenced on the letterhead invoice to identify the
> problem(s) and communicate with the contracting officer to let him/her
> know this has been done.

5.  **[What do I do if I feel the invoice is incorrect?]{.underline}**

Let the contracting officer know in writing that there is a problem with
the invoice and what the issues are with the invoice. The contracting
officer will then contact the SCA and request a correction/revision.

6.  **[How soon after an SCA leaves should we expect an
    invoice?]{.underline}**

SCA usually submits an invoice about 30 days after the participant has
left the assignment. If it has been longer than 40 days, contact the
contracting officer at xxx-xxx-xxxx (name) and provide the "J" task
agreement number. The contracting office will contact SCA and inquire
about the billing.

7.  **[What do I do if we there is remaining funding after receiving the
    final invoice?]{.underline}**

The contracting officer will request verification that the project is
complete after receipt of final invoice. Upon receipt of verification of
completion and approval to pay final invoice, any remaining obligated
funding will be deobligated without any necessary action on your part.
If the dollars to be deobligated are in the fiscal year you are
currently in they will roll back to your account. If they are in the
previous fiscal year they will not roll back to your account.

8.  **[What kind of changes need to be reported and why?]{.underline}**

Because the language contained within the task agreement, including any
attachments in Article VI, constitute the full and complete scope of
work and understanding between the parties, any change, including
nonfinancial changes, needs to be reported PRIOR to any change
occurring. Doing work outside the scope of the task agreement is
unauthorized. Examples of nonfinancial changes include period of
performance, backfilling with a new participant, additional types of
work, location of work, etc.

9.  **[Who are the points of contact at SCA?]{.underline}**

> \(a\) Agreements Coordinator: Sarah Miller Phone: 603-543-1700

Email: smiller@thesca.org

> \(b\) Program Representative, Northeast: Larry Fenn Phone:
> 603-543-1700 x 166

Email: Lfenn@thesca.org

> \(c\) Billing Manager: Kathy Gorman Phone: 603-543-1700
>
> \(d\) Customer Relations Carol Lighthall Phone: 603-543-1700 X:412
>
> Email: clighthall@thesca.org
>
> \(e\) SCA Fax Number is 603-543-1758

10. **[Who are the points of contact at NPS?]{.underline}**

> \(a\) Contracting Officer: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Phone:
> xxx-xxx-xxxx

Email: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

> \(b\) Payments: Bob Maynard Phone: xxx-xxx-xxxx

Email:bob_maynard@nps.gov