**100.0 PURPOSE:**

The Bonneville Power Administration (BPA) Manual contains regulations
and policies that govern BPA's internal operations, procedures and
regulations and policies that govern the conduct of individual
employees. The Manual is not intended to cover regulations, or policies
related to external business decisions.

**100.1 DEFINITIONS**

**A.** **Regulation:** A regulation is a rule, which may include orders,
promulgated by a Federal agency to apply the requirements of Federal
laws. Regulations included in or referenced in the BPA Manual are those
which create conditions of employment for BPA employees. Regulations
have the force and effect of Federal law.

**B. Policy:** Policy is the course of action prescribed by BPA for the
efficiency and effectiveness of the workforce in carrying out the BPA
mission. Policy governs internal operating procedures and the conduct of
individual employees.

**C. Procedure:** Procedure is the way in which work is accomplished.
Procedural documents are developed by organizations responsible for
carrying out tasks in a manner that is consistent with BPA policy and
applicable Federal regulations and orders.

**100.2 POLICY:**

The BPA Manual is the official agency publication and central reference
source for internal policies. The BPA Manual is also the central source
of reference to special manuals that contain procedures for
implementation of policies. The contents of the BPA Manual are binding
on all employees.

**100.3 RESPONSIBILITIES**

**A. Coordinator, BPA Manual:** Has oversight responsibility for the BPA
Manual, determines content and drafts revisions, prepares draft versions
of BPA Manual chapters, including the addition of logo and numbering,
coordinates throughout development with affected parties agency-wide,
routes to Reviewing Organizations for organizational review, routes to
Labor Management Relations for bargining unit review when applicable,
coordinates resolution of comments received from Reviewing Organizations
and bargining unit with originating office, ensures appropriate
procedural guides are in place, distributes final BPA Manual chapters on
appropriate Web sites and in hard copy, and coordinates the Sunset
Review procedure.

**B. Reviewing Organization:** Coordinates with all affected parties
within the organization; and resolves issues directly with the
initiating author in a timely manner.

**100.4 PROCEDURES**

**A. Organization and Contents of the BPA Manual**

> 1\. Chapters shall be numbered for ease of reference, and generally
> organized according to the following outline;
>
> a\. Purpose
>
> b\. Definitions
>
> c\. Policy or Regulation
>
> d\. Responsibilities
>
> e\. Procedures
>
> f\. References
>
> 2\. Standard outline format will be used, as demonstrated in this
> chapter. Formatting requirements can be found on the BPA Manual
> Website, or by contacting BPA Manual Coordinator.
>
> 3\. The BPA Manual is intended to focus on \"policies and
> regulations,\" and to contain a minimal amount of \"procedures\" (see
> definitions in Section 100.1). Usually lengthy procedures should be
> set out in documents referenced in the policy, rather than spelled out
> in the Manual. When procedures set out in the policy or regulations,
> employees should assume that such procedures are mandatory.
>
> Generally, \"procedures\" should only be included in the BPA Manual
> when:
>
> a\. The procedures are not readily available in other documents; AND

b.  The procedures apply to a large number of agency amployees and are
    intended to be followed in a consistent manner.

**C. Review and Approval**

> 1\. Draft copies of proposed Manual chapters will be distributed, as
> appropriate, for review, comments, and approval, to those
> groups/organizations impacted by the proposed chapter.
>
> 2\. Comments on drafts will be received and considered for subsequent
> revisions.
>
> 3\. The final draft of the proposed manual chapter will be distributed
> to those groups/organizations impacted by the chapter on a Transmital
> for Administrator/CEOAction (TAC).
>
> 4\. Organization functional statements which have been approved as
> part of a reorganization package will be considered "pre-approved" for
> purposes of publication, since they are authorized and effective prior
> to inclusion in the Manual.

**D. Issuance and Distribution of Manuals**

> 1\. Final non-substantive editing for publication is done by BPA
> Manual Coordinator.
>
> 2\. The manual is available electronically. Additions or changes to
> the manual are posted immediately upon approval.
>
> **E. Sunset Review:** To keep BPA manual chapters current and useful
> the originating organizations must review their BPA manual chapters
> not less frequently than once every five years.
>
> 2\. Procedure
>
> a\. Each fifth year, BPA Manual Coordinator will notify the
> responsible organization that a BPA Manual chapter is due for review.
>
> b\. Within 10 business days after notification, the responsible
> organization will certify either:
>
> 1\) The chapter will be revised within the next 45 days; OR
>
> 2\) The chapter is up to date and should remain in effect.

**100.5 REFERENCES:** This section will reference:

**A. Guiding regulations**: Laws, statutes or orders directly related to
the policy; and

**B. Procedural manuals/documents** implementing the policy.