**DOE CONTRACTOR TRAVEL MANAGER GROUP**

**CHARTER**

The DOE LABORATORIES TRAVEL MANAGER GROUP (DOE-TMG) is a group of
professional Travel Managers from the major DOE Contractor facilities.

# MISSION

-   Address the travel related issues of mutual interest to various DOE
    Contractors.

-   Provide a forum for information exchange, networking, and problem
    solving.

-   Provide a base for benchmarking travel-related metrics.

-   Provide an opportunity for each facility to enhance its overall
    management of travel policies and procedures.

-   Assist each other in effectively addressing travel industry trends,
    applicable government regulations, and other upcoming issues.

# GOALS AND OBJECTIVES

The DOE-TMG \'s success is measured by how well it fulfills its mission.
The group strives for the following goals and objectives.

-   Foster communication and information exchange among the DOE
    Contractor facilities. This is accomplished through frequent
    interactions with all Travel Managers, both at the annual meetings
    and throughout the year. The discussions at the meeting provide an
    opportunity for all members to share their institutional travel
    policies, address issues and concerns regarding travel industry
    issues, and share their successes and failures.

-   Enhanced interface with vendors. Travel expenditures of the DOE
    Contractor facilities are well over \$100M. The DOE-TMG continues to
    explore avenues for leveraging this buying power with travel
    vendors.

-   Opportunity to learn about new Federal and DOE travel regulations
    and anticipated changes to them.

# CONFIDENTIALITY

Some information may be considered proprietary. Members should use
discretion before disseminating information beyond the confinement of
the members.

# GROUP MEMBERSHIP AND NOMINATION PROCEDURE

The DOE-TMG charter membership consists of major DOE Contractor
facilities. New members must complete the attached profile and are
included only by a majority vote of the membership via e-mail. (Each
member organization casts one vote.) Members are expected to participate
in the annual meeting and be responsive to requests from other members
during the year. The membership of a participating organization is
canceled if its representatives miss two consecutive meetings without
notification. Reinstatement of membership requires a written request and
a majority vote of the membership via e-mail. (Each member organization
casts one vote.)

# MEETINGS AND ANNUAL APPOINTMENTS

The group meets at least once a year and will focus on topics of mutual
interest to all members.. A portion of the meeting may include a guest
speaker. During the meeting, the DOE-TMG members designate a host and a
meeting chairperson. Appointments of a host and a chairperson are
limited to one year and include the following responsibilities.

# MEETING HOST

Selects the meeting place and deals directly with hotel management to
negotiate rates and makes other necessary arrangements.

Oversees various activities during the meeting.

Determines meeting related expenses and collects a registration fee to
cover the costs.

Acts as a focal point to settle all hotel expenses related to meeting
rooms, supplies, refreshments, meals, etc.

Maintains a reimbursement account for the group and forwards any balance
to the next meeting host.

# CHAIRPERSON

Coordinates agenda items with the other DOE-TMG members.

Provides notification to the membership if guest speaker(s) will
participate in the annual meeting.

Presides over the meeting and acts as a facilitator during the closed
session.

Initiates discussions on each agenda item and solicits comments from
other representatives to enhance mutual exchange of information.

Writes the meeting minutes and distributes them to all DOE-TMG members.

# AMENDMENTS

The charter may be amended by 2/3-majority vote. (Each member
organization casts one vote.)

DOE CONTRACTOR TRAVEL MANAGER MEMBERS

+-----------------------+----------------+---------------+-------------+
| AMES Laboratory       | 211 TASF       |               | Ames, IA    |
|                       |                |               | 50011       |
| Iowa State University |                |               |             |
+-----------------------+----------------+---------------+-------------+
| Argonne National      | 9700 South     |               | Argonne, IL |
| Laboratory            | Cass Avenue    |               | 60439       |
+-----------------------+----------------+---------------+-------------+
| Brookhaven National   | P.O. Box 5000  |               | Upton NY    |
| Laboratory            |                |               | 11973       |
+-----------------------+----------------+---------------+-------------+
| BWXT Pantex           | P.O. Box 30020 |               | Amarillo,   |
|                       |                |               | TX 79120    |
+-----------------------+----------------+---------------+-------------+
| BWXT Y12, L.L.C.      | P. O. Box 2009 |               | Oak Ridge,  |
|                       |                |               | TN          |
|                       |                |               | 37831-8266  |
+-----------------------+----------------+---------------+-------------+
| Fermilab              | Box 500        |               | Batavia, IL |
|                       |                |               | 60510       |
+-----------------------+----------------+---------------+-------------+
| Honeywell Federal     | Kansas City    | 2000 East     | Kansas      |
| Manufacturing and     | Division       | 95^th^ Street | City, MO    |
| Technologies LLC      |                |               | 64131-3095  |
+-----------------------+----------------+---------------+-------------+
| Lawrence Berkeley     | One Cyclotron  | M/S 937-500   | Berkeley,   |
| National Laboratory   | Rd             |               | CA 94720    |
+-----------------------+----------------+---------------+-------------+
| Lawrence Livermore    | 7000 East      |               | Livermore,  |
| National Laboratory   | Avenue         |               | CA 94551    |
+-----------------------+----------------+---------------+-------------+
| Los Alamos National   | P.O. Box       |               | Los Alamos, |
| Laboratory            | 1663/MS P234   |               | NM 87545    |
+-----------------------+----------------+---------------+-------------+
| National Renewable    | 1617 Cole      |               | Golden, CO  |
| Energy                | Blvd.          |               | 80401       |
|                       |                |               |             |
| Laboratory            |                |               |             |
+-----------------------+----------------+---------------+-------------+
| Oak Ridge Institute   | P.O. Box 117   |               | Oak Ridge,  |
| for Science and       |                |               | TN          |
| Education (ORISE)     |                |               | 37831-0117  |
+-----------------------+----------------+---------------+-------------+
| Oak Ridge National    | Managed by     | P.O. Box 2008 | Oak Ridge,  |
| Laboratory            | UT-Battelle,   |               | TN          |
|                       | LLC for the    | Bethel Valley | 37832-6446  |
|                       | Department of  | Road          |             |
|                       | Energy         |               |             |
|                       |                | Building 1062 |             |
+-----------------------+----------------+---------------+-------------+
| Pacific Northwest     | Managed by     | 902 Battelle  | Richland,   |
| National Laboratory   | Battelle for   | Blvd          | WA 99352    |
|                       | the USDOE      |               |             |
+-----------------------+----------------+---------------+-------------+
| Princeton Plasma      | U.S. Route 1 N | P.O. Box 451  | Princeton,  |
| Physics Laboratory    | @ Sayre Drive  |               | NJ 08543    |
+-----------------------+----------------+---------------+-------------+
| Sandia National       | P. O. Box 5800 | MS 0189       | A           |
| Laboratory            |                |               | lbuquerque, |
|                       |                |               | NM          |
|                       |                |               |             |
|                       |                |               | 87185       |
+-----------------------+----------------+---------------+-------------+
| Stanford Linear       | Stanford       | 2575 Sand     | Menlo Park, |
| Accelerator Center    | University     | Hill Rd.      | CA 94025    |
+-----------------------+----------------+---------------+-------------+
| SURA/Jefferson        | 12000          | Mail Stop 28B | Newport     |
| Laboratory            | Jefferson      |               | News, VA    |
|                       | Avenue         |               | 23606       |
+-----------------------+----------------+---------------+-------------+