**ATTACHMENT NO. 3**

**ADDENDUM TO TERMS AND CONDITIONS OF PURCHASE ORDER**

**(Revised: April 2, 2007)**

**PROJECT TITLE: AIDS Community Information Outreach Project 2007**

**(Express Award)**

**A. ADDENDUM**

**1. TRANSPORTATION & SHIPPING TERMS**

> The F.O.B. point for this Purchase Order is indicated in block 11 of
> page 1 of the Purchase Order document. The following provides an
> explanation of F.O.B. points as defined in the FAR, Part 47, and are
> applicable to this Purchase Order.
>
> \"F.O.B.\" means free on board. This term is used in conjunction with
> a physical point to determine (a) the responsibility and basis for
> payment of freight charges and (b) unless otherwise agreed, the point
> at which title for goods passes to the buyer or consignee.
>
> \"F.O.B. Origin\" means free on board at origin; i.e., the seller or
> consignor places the goods on the conveyance by which they are to be
> transported. Unless this Purchase Order provides otherwise, the cost
> of shipping and risk of loss are borne by the buyer or consignee
> (Government).
>
> For this Purchase Order, \"F.O.B. Origin\" is to be interpreted as
> \"F.O.B. Origin Freight Prepaid.\" **All items will be delivered to
> the Division of Specialized Information Services (SIS), National
> Library of Medicine/NIH, 6707 Democracy Blvd., Suite 510, Bethesda,
> Maryland 20892-5467.** The vendor is responsible for prepaying the
> freight charges and shall bill freight charges as a separate line item
> on the invoice.
>
> \"F.O.B. Destination\" means free on board at destination; i.e., the
> seller or consignor delivers the goods on seller\'s conveyance at
> destination. Unless the Purchase Order provides otherwise, the cost of
> shipping and risk of loss are borne by the seller or consignor
> (Contractor).
>
> For this Purchase Order, \"F.O.B. Destination\" is to be interpreted
> as \"F.O.B. Destination, within Consignee\'s Premises.\" The vendor
> will prepay all freight charges and will deliver to the **Division of
> Specialized Information Services (SIS), National Library of
> Medicine/NIH, 6707 Democracy Blvd., Suite 510, Bethesda, Maryland
> 20892-5467.** The vendor may not bill for shipping charges, except as
> described under \"Special Shipping/Handling Charges\" below.

**2. SPECIAL SHIPPING/HANDLING CHARGE (FOR F.O.B. DESTINATION ONLY)**

> Special shipping/handling charges for overnight express shipments,
> shipments requiring special shipping containers and shipments
> requiring wet/dry ice may be authorized under this Purchase Order.
> \"F.O.B. Special\" means that special shipping or handling charges are
> authorized as specifically detailed in an addendum to the Purchase
> Order. For those items, delivery will be to a specific room with the
> building specified at the time of order. The vendor is responsible for
> prepaying the special shipping/handling charges and shall bill for
> them as a separate line item.

**3. DELIVERY OF MATERIAL/SERVICES**

> Delivery schedules will be negotiated by the authorized ordering
> official at the time the order is placed. The delivery of goods and
> services must be performed between the hours of 8:30 a.m. and 4:30
> p.m., Monday through Friday, except when special arrangements are made
> by the ordering official.
>
> All shipments delivered herein shall be addressed as directed by the
> ordering official and marked as indicated below.
>
> Purchase Order Number: 467-MZ-701XXX

Division of Specialized Information Services (SIS)

National Library of Medicine/NIH

> 6707 Democracy Blvd., Suite 510

Bethesda, MD 20892-5467

**4. All shipments/deliveries/services under this purchase order shall
be accompanied by a delivery ticket or packing slip and shall contain
the following**:

> a\. Name of Vendor
>
> b\. Purchase Order Number
>
> c\. Date of Purchase
>
> d\. Itemized List of Supplies or Services

e.  Quantity, Unit Price and Extension of Each Line Item, Less any
    Applicable

> Discounts
>
> f\. Date of Delivery or Shipment

g.  Name, Building and Room Number of Person Placing Order

h.  Delivery/Consignee Address

> Upon delivery, the receiving activity shall sign the packing
> slip/delivery ticket and retain one copy. One copy may subsequently be
> required to support the invoice.

**5. [REPORTING REQUIREMENTS]{.underline}**

During the course of the project, the organization shall prepare and
submit the following reports:

1\. [Mid-Project Report]{.underline}: After twelve months or half way
through the project, a narrative report shall be submitted to NLM. This
report shall include a narrative description of the activities during
the reporting period and the activities planned for the ensuing
reporting period. As a minimum, this report shall include progress
toward the major objectives of the project and any problems encountered
and steps taken to resolve them.

2\. [Final Report]{.underline}: The final report shall be submitted on
or before the tenth day after the end of the performance period. The
final report format is included in the Attachment.

Copies of the above items shall be addressed and delivered to the
following individuals in the quantities specified below:

[Report]{.underline} [\# of Copies]{.underline} [Addressee]{.underline}

Quarterly Reports 1 To Be Determined at Time of Award

Final Report 2 National Library of Medicine

6707 Democracy Blvd., Suite 510

Bethesda, Maryland 20892-5467

Final Report 1 Robin Hope-Williams

National Library of Medicine

Office of Acquisitions Management

8600 Rockville Pike, Bldg. 38A, Rm. B1N20

Rockville, MD 20894

\*\*Quarterly Reports and Final Reports submitted must include a
purchase order number

(i.e. 467-MZ-701XXX) \*\*

**6. INSPECTION AND ACCEPTANCE**

> Inspection and acceptance will be at destination, unless otherwise
> provided. Until delivery and acceptance, and after any rejections,
> risk or loss or damage will be on the vendor unless loss or damage
> results from negligence of the Government.

**7. INSPECTION AND ACCEPTANCE PERIOD**

> The Government reserves the right to an inspection period of not more
> than five (5) calendar days from the date of receipt of supplies or
> services prior to acceptance. The receiving report, entered into the
> National Institutes of Health (NIH) Administrative Data Base (ADB)
> System by the appropriate official, constitutes acceptance and will be
> acknowledged to the payment office NIH, Office of Financial Management
> (OFM), no later than five (5) calendar days after receipt of supplies
> or services.

**8. BILLING INSTRUCTIONS**

> The vendor shall submit an original invoice and one (1) copy. Invoices
> may be submitted bimonthly or monthly, however, invoices shall
> **[not]{.underline}** be submitted until goods have been delivered or
> services performed.
>
> The vendor\'s [billing name and Employer\'s Federal Identification
> Number (EIN) must agree with the vendor\'s name and EIN on the
> purchase order]{.underline}. Invoices from vendors other than the
> vendor listed in block 8 of the purchase order, will not be paid.
>
> [Mail all Original Invoices Directly to]{.underline}:
>
> OFM, Commercial Accounts, Room 4B-432
>
> National Institutes of Health
>
> 2115 East Jefferson St., MSC 8500
>
> Bethesda, MD 20892-8500

[In addition please forward a copy of each invoice to the:]{.underline}

Division of Specialized Information Services (SIS)

National Library of Medicine/NIH

> 6707 Democracy Blvd., Suite 510
>
> Bethesda, MD 20892-5467
>
> Attn: To Be Determined At Time of Award
>
> Inquiries relating to payment may be directed to:
>
> Chief, Accounts Payable Section, OFM, APB
>
> Telephone: (301) 496-6088

In order to facilitate the prompt payment of invoices for \"Service Type
Purchase Orders\" e.g. Professional Services, Programming Services, it
is recommended that the vendor submit a photocopy of the invoice to the
Project Officer designated for the acquisition.

**9. PROMPT PAYMENT**

> FAR 52.232-25, Prompt Payment (JUN 1997) is supplemented with the
> following:
>
> a\. The Prompt Payment Act, Public Law 97-177, (96 Stat. 85, 31 U.S.C.
> 1801) is applicable to payments under this purchase order and requires
> payment to vendors of interest on overdue payments and improperly
> taken discounts.
>
> b\. Determinations of interest due will be made in accordance with the
> provision of the Prompt Payment Act and the above referenced clause.

**10. RETURNED INVOICES**

> Invoices will be returned for: 1) failing to cite an order number; 2)
> citing an invalid order number; or 3) having other discrepancies on
> the invoice. A valid order number consists of a three (3) digit
> number, two (2) alpha characters and a six (6) digit number (e.g.
> 467-MZ-7XXXXX).
>
> Resolution and correction of the invoice will require the vendor to
> contact the ordering official (Person placing the order).

**11. PROJECT OFFICER**

The following Project Officer will represent the Government for the
purpose of this purchase order:

To Be Determined at Time of Award

The Project Officer is responsible for: (1) monitoring technical
progress, including the surveillance and assessment of performance and
recommending to the Contracting Officer changes in requirements; (2)
interpreting the Statement of Work and any other technical performance
requirements; (3) performing technical evaluation as required; (4)
performing technical inspections and acceptances required by this
contract; and (5) assisting in the resolution of technical problems
encountered during performance.

The Contracting Officer is the only person with authority to act as
agent of the Government under this contract. Only the Contracting
Officer has authority to: (1) direct or negotiate any changes in the
Statement of Work; (2) modify or extend the period of performance; (3)
change the delivery schedule; (4) authorize reimbursement to the
Contractor any costs incurred during the performance of this delivery
order; or (5) otherwise change any terms and conditions of this delivery
order.

The Government may unilaterally change its Project Officer designation.

**12. EQUIPMENT PURCHASES**

Projects involving the purchase of computer equipment should submit the
following information to the NLM Office of Acquisitions Management:

-   Price Quotes: Three price quotes from 3 different vendors for the
    selected computer item.

-   Memo: The Memo shall state the selection of the vendor and item,
    including justification for the selection.

[Mail the correspondence to]{.underline}: Robin Hope-Williams

Office of Acquisitions

National Library of Medicine/NIH

Building 38A, Rm. B1N20

8600 Rockville Pike Rockville, MD 20894

The Contracting Officer will provide written authorization for purchase
of computer equipment, upon satisfactory review of your request.