# ![](media/image1.jpeg){width="1.0833333333333333in" height="1.4444444444444444in"}Financial Management System (FMS)

# Lender Reporting System (LaRS)

**Security Request Procedures**

This security packet is being provided to grant you access to the Lender
Reporting System (LaRS) portion of the Oracle Financial Management
System (FMS). The information requested in the security packet will be
used ONLY to grant you system access and will be used for no other
purpose.

This packet contains the following information:

1.  The Security Request Form

2.  The Security Agreement Document

Please follow the instructions below and mail the completed documents to
the address provided below.

**Instructions:**

1)  Detach the file to your local drive.

2)  For the Security Request Form:

    a.  Section A: User Information

        i.  If you do not have a User ID for the FMS system:

            1.  Select the 'New User' item

            2.  Complete all other information in this section

        ii. If you already have a User ID for the FMS system and you no
            longer require a User ID:

            1.  Select the 'Delete User' item

            2.  Complete all other information in this section

        iii. If you already have a User ID for the FMS system and you
             need to change your access:

             1.  Select the 'Change Access' item

             2.  Complete all other information in this section

        iv. If you already have a User ID for the FMS system and you
            need to renew your access:

            1.  Select the 'Renew Access' item

            2.  Complete all other information in this section

    b.  Section B: Organization Type and Level of Access

        i.  If you do not have a User ID for the FMS system:

            1.  Identify the type of organization for which you work

            2.  Complete the information required based upon your
                organization type

        ii. If you already have a User ID for the FMS system and you no
            longer require a User ID:

            1.  Do NOT complete this section.

        iii. If you already have a User ID for the FMS system and you
             need to change your access:

             1.  Identify the type of organization for which you work

             2.  Complete the information required based upon your
                 organization type

             3.  If you no longer need access to a previously authorized
                 Lender ID, then identify the Lender ID and place a
                 checkmark in the 'Remove' column.

             4.  If you need access to a Lender ID for which you
                 previously did not have access, then identify the
                 Lender ID, the level of access requested, and place a
                 checkmark in the 'Add' column.

        iv. If you already have a User ID for the FMS system and you
            need to renew your access:

            1.  Do NOT complete this section.

    c.  Section C: Privacy Act

        i.  If you do not have a User ID for the FMS system:

            1.  Read the Privacy Act information and sign to indicate
                your agreement.

        ii. If you already have a User ID for the FMS system and you no
            longer require a User ID:

            1.  Do NOT complete this section.

        iii. If you already have a User ID for the FMS system and you
             need to change your access:

             1.  Read the Privacy Act information and sign to indicate
                 your agreement.

        iv. If you already have a User ID for the FMS system and you
            need to renew your access:

            1.  Read the Privacy Act information and sign to indicate
                your agreement.

    d.  Print out the completed form.

    e.  Section D: Signatures

        i.  If you do not have a User ID for the FMS system:

            1.  Complete all information in this section.

        ii. If you already have a User ID for the FMS system and you no
            longer require a User ID:

            1.  Complete all information in this section.

        iii. If you already have a User ID for the FMS system and you
             need to change your access:

             1.  Complete all information in this section.

        iv. If you already have a User ID for the FMS system and you
            need to renew your access:

            1.  Complete all information in this section.

3)  For the Security Agreement Document:

    a.  Read the document

    b.  If you have questions, contact the FMS Operations Help Desk at
        the email address or phone number shown on page 3 of these
        procedures.

    c.  Complete the information requested on the last page.

    d.  Print the document.

    e.  Sign and date the form.

4)  Make a copy of the completed forms for your records.

5)  Mail the originals of both completed and signed documents to the
    following address:

> U.S. Department of Education
>
> Federal Student Aid
>
> FMS Help Desk

830 1^st^ Street NE

Washington, DC 20002

> Attn: Ada Ruth McIntyre

Please note: electronically submitted forms will not be accepted.

If you have any questions regarding this security packet, please
contact:

> FMS Operations Help Desk 1-800-433-7327 Option \# 3
>
> <Fms_operations@ed.gov>

##### 

###### Thank you for your assistance!

####### ![](media/image1.jpeg){width="1.0833333333333333in" height="1.4444444444444444in"}**Financial Management System (FMS)** 

####### **Lender Reporting System (LaRS)** 

####### **Security Request Form**

  -----------------------------------------------------------------------
  A. USER INFORMATION

  -----------------------------------------------------------------------

Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_ New User

Title:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Shared Secret: (i.e. favor color)\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_ Delete User (UserID: \_\_\_\_\_\_\_\_\_)

Do not provide personal information (SSN, mother's maiden name, etc.)

Work Location: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_ Change Access (UserID: \_\_\_\_\_\_\_\_\_)

Work Phone: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_ Renew Access (UserID: \_\_\_\_\_\_\_\_\_)

Email Address: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

  -----------------------------------------------------------------------
  B. ORGANIZATION TYPE AND LEVEL OF ACCESS

  -----------------------------------------------------------------------

Select the type of Organization to which you belong, and supply the
requested information for that Organization type.

[]{.mark}

\_\_\_\_\_ Servicer

Servicer Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Servicer ID:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

> NOTE: The level of access to Lender information for individuals
> associated with a Servicer will be based upon the level of
> authorization that the Lender has provided to the Servicer through the
> Lender Profile Screen within LaRS.

\_\_\_\_\_ Lender or Lender Trustee

Lender Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

> For each Lender ID (LID) for which you have responsibility, identify
> the level of access you are requesting. The following levels of access
> are available:

-   **Submit Level**: allows the user to view, maintain, edit, and
    submit invoice data to FSA

-   **Maintain Level**: allows the user to view, maintain, and edit
    invoice data, but not to submit invoices to FSA

-   **View Level**: allows the user to view invoice data, but not to
    make any changes or submit any invoice data

  --------------------------------------------------------------------------------
  **Line**   **Lender ID (LID)**    **Level of Access**     **Add**   **Remove**
  ---------- ---------------------- ----------------------- --------- ------------
  1                                                                   

  2                                                                   

  3                                                                   

  4                                                                   

  5                                                                   

  6                                                                   

  7                                                                   

  8                                                                   

  9                                                                   
  --------------------------------------------------------------------------------

> NOTE: If more space is required for additional LIDs, please complete
> the Additional Lender IDs page.

  -----------------------------------------------------------------------
  C. PRIVACY ACT

  -----------------------------------------------------------------------

Penalties for unlawful disclosure

\(i\) (1) Criminal penalties

> Any officer or employee of an agency, who by virtue of his employment
> or official position, has possession of, or access to, agency records
> which contain individually identifiable information the disclosure of
> which is prohibited by this section or by rules or regulations
> established thereunder, and who knowing that disclosure of the
> specific material is so prohibited, willfully discloses the material
> in any manner to any person or agency not entitled to receive it,
> shall be guilty of a misdemeanor and fined not more than \$5,000.
>
> \(2\) Any officer or employee of any agency who willfully maintains a
> system of records without meeting the notice requirements of
> subsection(e)(4) of this section shall be guilty of a misdemeanor and
> fined not more than \$5,000.
>
> \(3\) Any person who knowingly and willfully requests or obtains any
> record concerning an individual from an agency under false pretenses
> shall be guilty of a misdemeanor and fined not more than \$5,000.

I have read this information on this Form and certify that it is true
and accurate. I understand that I must also read and agree to the
accompanying Security Agreement.

Applicant Signature:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

  -----------------------------------------------------------------------
  D. SIGNATURES

  -----------------------------------------------------------------------

Applicant:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_

#########  Signature

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

#########  Printed Name

Applicant Supervisor:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_

#########  Signature

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

#########  Printed Name

  -----------------------------------------------------------------------
  E. FOR OFFICE USE ONLY

  -----------------------------------------------------------------------

FMS Security Officer:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date\_\_\_\_\_\_\_\_\_\_\_\_\_

#########  Signature

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

#########  Printed Name

Additional Lender IDs (LIDs)

  --------------------------------------------------------------------------------
  **Line**   **Lender ID (LID)**    **Level of Access**     **Add**   **Remove**
  ---------- ---------------------- ----------------------- --------- ------------
  1                                                                   

  2                                                                   

  3                                                                   

  4                                                                   

  5                                                                   

  6                                                                   

  7                                                                   

  8                                                                   

  9                                                                   

  10                                                                  

  11                                                                  

  12                                                                  

  13                                                                  

  14                                                                  

  15                                                                  

  16                                                                  

  17                                                                  

  18                                                                  

  19                                                                  

  20                                                                  

  21                                                                  

  22                                                                  

  23                                                                  

  24                                                                  

  25                                                                  

  26                                                                  

  27                                                                  

  28                                                                  

  29                                                                  

  30                                                                  
  --------------------------------------------------------------------------------

![](media/image2.jpeg){width="0.9722222222222222in" height="1.25in"}

# Security Agreement with Federal Student Aid

# For Access to the Financial Management System (FMS)

#### 

# 

+-------------+---------------+----------------------------------------+
|             |               | #####                                  |
+-------------+---------------+----------------------------------------+
| ###         |               |                                        |
|             |               |                                        |
| ###         |               |                                        |
|             |               |                                        |
| ###         |               |                                        |
+-------------+---------------+----------------------------------------+

  -------------- --------------- -----------------------------------------
                                 

  -------------- --------------- -----------------------------------------

  -------------- --------------- ----------------- ------------------------
                                                   

  -------------- --------------- ----------------- ------------------------

+-------------+---------------+----------------+-----------------------+
|             |               | #####          |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+
|             |               | ##             | ##                    |
|             |               |                |                       |
|             |               | ##             | ##                    |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+

+--------------+----------------+-----------------+-------------------+
|              |                | #####           |                   |
+--------------+----------------+-----------------+-------------------+
|              |                |                 |                   |
+--------------+----------------+-----------------+-------------------+
|              |                |                 |                   |
+--------------+----------------+-----------------+-------------------+
|              |                |                 |                   |
+--------------+----------------+-----------------+-------------------+
| ##           |                |                 |                   |
|              |                |                 |                   |
| ##           |                |                 |                   |
+--------------+----------------+-----------------+-------------------+

Section II. (DEC ALPHA RED)

Test and Development System for ORACLE and EDCAPS Applications

+-------------+---------------+----------------+-----------------------+
|             |               | #####          |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+
|             |               |                |                       |
+-------------+---------------+----------------+-----------------------+

1.  ACKNOWLEDGMENT OF USER RESPONSIBILITIES

I hereby accept the obligations contained in this agreement in
consideration of my being granted access to the Department of Education
(DoEd), Federal Student Aid (FSA), Financial Management System (FMS)
and/or its component applications. I acknowledge and accept that access
is a conditional privilege granted to me only for the purposes of
submitting and verifying information regarding my employer's
participation in the Federal student aid programs administered by the
DoEd. I will adhere to the governing United States Laws and the
Department of Education policies, rules and guidelines. I accept the
Department of Education's right to monitor application use for security
purposes and that I have no expectation of privacy when using DoEd
computing resources. I understand that failure to comply with these
rules can result in the suspension or termination of my access to FMS.
Accordingly, I hereby certify that:

## 1. On the Subject of Information Assurance, I will:

a.  Know the sensitivity of the information processed on FMS computing
    resources (e.g., financial sensitive, privacy act sensitive).

b.  Ensure that system media and system output are marked according to
    their sensitivity.

c.  Ensure to the best of my knowledge and ability that any information
    I submit is completely true and accurate.

d.  Not share or disclose any of my passwords.

e.  Use software only in compliance with licensing agreements and which
    has been authorized for use by management.

f.  Take necessary steps to avoid the introduction of malicious code
    into any computing resource.

g.  Know who my site computer security personnel are and how they can be
    contacted.

h.  Report immediately all security incidents, compromise, or suspected
    compromise, and potential threats and vulnerabilities involving
    computing resources to designated computer security personnel.

i.  Use the data accessed from the DoEd's computing system only for its
    intended purpose.

## On the Subject of Access Security, I will:

a.  Inform FMS security when access to an FMS computing resources is no
    longer required such as when I complete a project, transfer to
    another position, or terminate employment.

b.  Access only systems, networks, data, and software for which I have
    been authorized.

c.  I will use DoEd's computing resources only for purposes of
    submitting and verifying information regarding my employer's
    participation in the Federal student aid programs administered by
    the DoEd.

d.  Exercise due diligence to prevent physical damage to and theft of
    any Departmental computing resource.

e.  Notify management before relocating computing resources.

## On the Subject of Termination

a.  I understand that all information that I have entered into or
    submitted to the system and all information on the system is the
    property of the United States Government.

b.  I understand that I am allowed to have access to DoEd's computing
    resources solely in connection with my employment with an authorized
    participant in the Federal student financial aid programs
    administered by DoEd. I agree to return any and all materials in any
    form, which have or may come into my possession in connection with
    my access to DoEd's computing resources, to my employer or DoEd upon
    termination of my employment.

## On the Subject of Continuation of Obligations

a.  The obligations of this agreement shall remain in effect and bind
    the heirs, successors, assignees, and legal representatives of each
    party to this Agreement for a period of three (3) years after the
    expiration or termination of this Agreement.

## On the Subject of Remediation

a.  I understand that the United States Government may seek any remedy
    available to it to enforce this agreement including but not limited
    to, application for a court order prohibiting disclosure of
    information in breach of this agreement.

**I have read this Security Agreement carefully and understand its
terms, conditions, and obligations. My questions, if any, have been
answered to my satisfaction. I agree to all of the terms, conditions,
and obligations contained in this Security Agreement.**

+--------------------------------------------+----+----+---+---------+---+
|                                            |    |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| *User's Signature, Title*                  |    |    | * |         |   |
|                                            |    |    | D |         |   |
|                                            |    |    | a |         |   |
|                                            |    |    | t |         |   |
|                                            |    |    | e |         |   |
|                                            |    |    | * |         |   |
+--------------------------------------------+----+----+---+---------+---+
| *User's Printed Name*                      |    |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| *User's Organization Name*                 |    |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| *User's Organization Address*              |    |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| *User's Organization City/State/ZIP*       |    |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
|                                            |    |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
|                                            |    |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
| ###                                        |    |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+
| ###                                        | ## |    |   | ###     |   |
|                                            | #  |    |   |         |   |
+--------------------------------------------+----+----+---+---------+---+

### 

### Each document contains the same information. FMS consolidates reporting incidents and compromises into one policy. Further, FMS expands official use of government data into two policy statements. 

### Incident Reporting: All incidents whether malicious code or intrusion should be handled in a similar manner.

### Official use of material does not necessarily mean the data is used for its intended purpose.