**ALCTS Technical Services Directors of Large Research Libraries**

**and**

**ALCTS Chief Collection Development Officers**

**Discussion Groups**

**Indiana University Libraries Round Robin Update -- June 2006**

###### General

**Priorities for FY2007**

Major library initiatives for FY2007 include the following:

-   Reviewing staffing, collections, and services in the main and branch
    libraries

-   Planning for reconfiguration of library space, including developing
    the concept of a "research commons" and shifting, inventorying
    library stacks in main and branch libraries

-   Initiating a mass digitization effort with directed collection
    development funds

-   Expanding content in local institutional repository through an
    increased outreach program with individual faculty, academic
    departments, and research centers

-   Re-engineering the Libraries' web site in response to user input

-   Effecting a major upgrade of Unicorn Integrated Library System to
    support Unicode vernacular display and searching capabilities

-   Developing strategic partnerships with other Indiana libraries to
    plan and build future offsite storage modules.

**LibQUAL+**

During the spring semester, the Libraries participated in the LibQUAL+
survey. The response rate to the survey was relatively high, especially
as compared with the last survey in 2002. A committee has been formed to
respond to concerns raised by respondents; it is focusing on three
areas: the online catalog and library website; physical facilities; and
customer service.

###### Technical Services

**Personnel**

Between January and June 2006, staffing within the Technical Services
Department remained relatively stable with only 3 open positions. To
date, two of the positions have been advertised and filled. We
anticipate some vacancies over the summer months, as there are several
support staff currently in job searches for professional positions.

**Local System**

During the semester break (December 2006/January 2007 timeframe), we are
planning to upgrade from SirsiDynix Unicorn version 2003.1.4.5 to GL3.1.
In preparation for this upgrade, staff will be heavily involved in
testing, planning, and training activities during the fall. We are
hoping to do both the upgrade and the Unicode implementation at the same
time.

At present the Indiana University Libraries are not moving into the
areas generally considered as "next generation OPAC" issues (i.e.,
Endeca, Primo, etc.). In response to several recent studies, we are
reviewing the way that we define searches and displays in our general
SirsiDynix catalog and watching the SirsiDynix Enterprise Portal
product. Instead of a focus on the catalog and catalog software, we are
opting to display data from the library catalog in different venues
through the library web site. We have included our library catalog in
our federated search software. We are also hard at work developing a new
search system for our library web site that will enable users to work
with an AJAX search system to search the catalog, other library
web-based resources, and the library web site itself inside a context
developed by our librarians that will embed instruction and advice, and
eventually allow for personalization.

**OCLC Reclamation Project Completed**

Files were extracted from our local catalog (4.5+ million titles) and
sent to OCLC in January as part of an IU system-wide holdings
reclamation project.

**Pinyin Conversion Project Update**

The Wade Giles-to-pinyin OCLC bibliographic record overlay project was
completed on March 1^st^. A significant amount of manual clean-up in our
local catalog remains to be done.

**Commercial Binding**

Local binding policies will be reviewed in the coming months with the
goal of significantly reducing the number of monographs and serials sent
for commercial binding. Staff will also be involved in preparing a RFP
for commercial binding this summer.

**Hidden Collections**

An inventory is being conducted to identify uncataloged collections
housed within the various libraries on the Bloomington campus. Once this
information is collected, work will begin prioritizing the list and
identifying the best means for providing access to these unknown
resources.

**LC Series Decision**

We continue to follow existing PCC standards and guidelines with regard
to series authority work. Discussions will be held during the summer
months with a variety of constituencies in order to better understand
the impact this change will have on local policies and workflows.
Recommendations will be formulated based on the outcome of these
discussions.

**Ohio Valley Group of Technical Services Librarians 2006 Annual
Conference**

Indiana University, Bloomington hosted the Ohio Valley Group of
Technical Services Librarians Conference (OVGTSL) on May 10-12, 2006,
with 110 participants attending from over five states.

**Electronic Resource Management**

Plans to enhance our locally developed content manager to support
expanded ERMS capabilities were put on hold. The announcement of a
SirsiDynix ERMS partnership with Serials Solutions in February 2006
altered the charge and deliberations of the implementation group.

**Future of Cataloging at Indiana University**

The Task Force's report was submitted on January 15^th^ and outlined
five recommended strategic directions. This summer we will be conducting
internal reviews of the Wells Library's technical services operations
with the goal of streamlining/eliminating current processes in order to
better utilize existing staff resources in support of new initiatives
and services. The report is available at:

<http://www.iub.edu/~libtserv/pub/Future_of_Cataloging_White_Paper.pdf>

###### Collections

**Materials Budget**

The materials budget for FY2007 will have a modest increase of
\$500,000, or about 5 percent. Most of the increase will cover serials
inflation, but a good portion will be dedicated to digitization of
significant local collections. Planning is under way to move
digitization into the mainstream of library activities, with the
Libraries' Digital Library Program providing direction and otherwise
focusing on research and development activities. Since the Libraries do
not expect significant increases to its budget for FY2008, we are
planning on a serials and binding review in spring 2007.

**Collection Assessment**

The Libraries have drafted a schedule for regular collection assessment
activities. As part of the Libraries' overall assessment goals, IUL has
subscribed to the OCLC WorldCat Collection Analysis Program, in
partnership with other members of the CIC. Training has been provided to
all collection managers, and we are working on a set of issues to
investigate as we learn to navigate the software and interpret the
results of the analyses.

**Personnel**

In December 2005, Kathryn (Kate) Brooks assumed duties as collection
manager for Classical Studies, Comparative Literature, French & Italian,
and Germanic Studies. Kate is a recent graduate of Indiana University's
School of Library and Information Science.

**Digital Preservation**

The Libraries continue to archive electronic journals using the LOCKSS
software. There are currently over 130 journals archived in the IU
cache.

IUL has signed on as a member of Portico, and has communicated
information on this initiative to other libraries in the IU system.
Surprisingly, three of the smaller campuses at IU have also expressed
interest in subscribing.

After participating in a pilot with RLG and the Internet Archive in fall
2005, IUL decided to become subscribers to Archive-It, the service that
collects and stores websites openly accessible websites. The project has
forced the local implementation team to deal with a range of issues:
selection decisions, presentation of this historical data to our users,
and cataloging/metadata standards. IUL has begun to archive websites
related to Indiana University, Indiana government publications, and
foreign and international statistics.

**Institutional Repository**

After a year of planning and discussion with faculty, the Libraries made
their institutional repository, IUScholarWorks, available to the public
in the spring. As many before us have noted, recruitment of content
remains a major issue, along with copyright. Goals for the coming
semester include contacts with every academic unit and research center
(where there has been high interest). Along with Julie Bobay, Associate
Director of Collection Development and lead person for this project,
collection managers are expected to be key in communicating information
to their constituents. Available at:
<https://scholarworks.iu.edu/dspace/index.jsp>.

**Scholarly Communication**

IUL applied for, and was accepted into the ARL/ACRL Scholarly
Communications Institute in July. The Libraries' Executive Associate
Dean, Director of Collection Development, and Assistant Director of
Development/Public Relations and Grants will attend. Our goal is to
create a plan for an upcoming series of discussions with humanities
faculty on their role in developing new modes of scholarly
communication.

During FY2006, Indiana University announced the availability of funding
for its New Frontiers in the Arts and Humanities Program. IUL, in
collaboration with its sister campus in Indianapolis, applied for and
received funds to host a two-day seminar on "New Models of Scholarly
Communication: Defining the IU Perspective." The seminar, along with its
followup activities, will bring together campus opinion-makers and give
faculty the opportunity to think and about and articulate their needs in
humanities computing

**Wiley Print Archive**

The IU Libraries continue to serve as the print archive for the entire
corpus of Wiley journals. This is a partnership of libraries within the
CIC. Volumes are being bound and stored in the Libraries' offsite
storage facility. Use of the print collection has been remarkably low,
since all members of the CIC have access to the electronic version of
Wiley titles. The most challenging aspect to the project has been the
time and effort needed to claim missing issues, a task performed
admirably by the Libraries' Acquisitions Department. (The University of
Illinois at Urbana-Champaign is fulfilling a similar role, archiving the
print journals published by Kluwer/Springer.)

**Mass Digitization**

The Libraries have sent a letter expressing their interest in
participating in the Open Content Alliance.

*Prepared by:*

*Mechael Charbonneau, Director of Technical Services*

*Cecile Jagodzinski, Director of Collection Development*