FY 03 Management System Planning

**Management System:** Hazardous Material Transportation Safety

**Status/Maturity of Management System:** This is a new management
system implemented as a result of a DOE external assessment (Radioactive
Material Transport Process 8/2000) findings. Extensive work was
completed which included the development of the Management System,
Program Description, four Subject areas, web based training, Safety
Assessments for on-site transfers, creation of a Transportation Safety
Working Group, appointment of Dept/Division POC's and Appointment of a
Transportation Safety Officer. Close interaction with the BAO, and
Departmental Points of Contact facilitated the review and approval of
the documentation and the completion of the subsequent implementation
plan. All elements were rolled into the FY02 performance measures and
received an excellent rating. As the program matures and the impending
implementation of 10 CFR 830, modifications to the program documentation
is necessary.

**General Work Scope:**

**The following activities are planned to continue in the improvement
and management of Hazardous Material Transportation Safety Management
System for FY03;**

1.  Updating of the Hazardous Material Transportation Manual, this is in
    the form of a Program Description and satisfies the DOE requirement
    for a Transportation Safety Document. The HMTM will need to be
    updated to assure continued compliance with 10 CFR 830
    Transportation Rules. (3^rd^ quarter 03)

2.  Successful completion of a DOE driven Transportation Compliance
    Evaluation/Assistance Program (TCEAP) in the 3^rd^ quarter of 03.

3.  Integration efforts with the Nuclear Safety Strategic Plan in which
    830 transportation requirements will have significant impact. (3^rd^
    quarter 03)

4.  Updating of the four Transportation Safety Subject Areas as
    necessary to incorporate lessons learned and customer feedback.
    (4^th^ quarter 03)

5.  Updating of the Management System Description to incorporate lessons
    learned and customer feedback. (4^th^ quarter 03)

**Integrated Assessment Planning:**

1)  Assessment Activities by or on the Behalf of the MS Steward:

    a.  For items one, four and five, in the General Work Scope, we will
        compare performance completion to internally generated dates. On
        or about the completion dates are acceptable for those
        continuous improvement activities.

    b.  For item 3 we will coordinate the development of the NSP to
        assure critical dates and compliance with 10CFR 830 are achieved
        (coordinated with Facility Safety).

    c.  Item 2 will require the management system steward to assure that
        each line element as well as the institutional program elements
        is compliant with pertinent TCEAP criteria (gap analysis). This
        will be in conjunction with 2b. below.

2)  **[Required Line Assessments:]{.underline}**

> The program line elements of the HMTS include SSD, PPM and WMD, these
> three entities have established self assessment plans for FY 03 that
> will be monitored for impact to the overall MS.

a.  Safeguards and Security "Transportation/Security" which includes
    Material Control Accountability, (4^th^ quarter 03)

# b. Transportation Compliance Evaluation/Assistance Program (TCEAP) internal assessment to prepare for the DOE TCEAP assessment. This will include going through detailed TCEAP checklists prior to DOE TCEAP, for each line element as well as the institutional program. (2^nd^ quarter 03) 

3)  **[Independent Assessments:]{.underline}**

No independent assessments planned to allocate resources for TCEAP.

4)  **[Planned or External Assessments:]{.underline}**

    a.  A DOE required tri-annual assessment Transportation Compliance
        Evaluation/Assistance Program (TCEAP) will be scheduled by BAO
        for the 3^rd^ quarter of 03

Resources: Approximate resources allocations, for these assessment
activities, breakout as follows;

A.  The HMTS POC would spend between 4 to 5 man weeks of his time
    performing assessment related activities; this would include
    preparations, follow-up, report writing etc. The bulk of this will
    be associated with the TCEAP .

B.  Affected Departments Transportation POC's may spend up to three man
    weeks to support the TCEAP gap analysis and TCEAP DOE assessement.

C.  Safeguards and Security may spend less than one man week on the
    "Transportation/Security" material control accountability portion of
    their assessment.