SPECIFICATIONS

FUEL DISPENSERS AND AUTOMATED FUEL MANAGEMENT SYSTEM

NASA Johnson Space Center

White Sands Test Facility

Las Cruces, New Mexico

**Summary**

The Contractor shall provide the necessary labor, material, equipment
and supervision to install two new fuel dispensing units and an
automated fuel management system at WSTF, to include electrical,
start-up and testing, and training.

## FUEL DISPENSERS

Provide and install two (2) electronic registration, single product,
single hose, commercial fuel dispensers, Tokheim 2652 or equal, to
replace the existing system and connect to the existing underground
storage tanks. Dispensers must be compatible with and configured for use
with an automated fuel management system.

Provide 2 copies of all manufacturer's literature, including Operations
and Maintenance manuals, Data Sheets, and Parts Lists.

Each dispenser shall be a self-contained commercial, electronic, single
hose, single product unit, Tokheim 2652 or equal, that is adaptable to
the existing tanks, and has, as a minimum, the following features:

-   Register, volume only with backlighted Liquid Crystal Display (LCD)

-   Totalizer

-   Pulser

-   Reset device

-   Hose, 12-foot minimum length, Underwriters' Laboratories, Inc.
    approved

-   Automatic shut-off nozzle

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-   Pump, electrically operated, up to 15 g.p.m. capacity.

**MOTORS**

The pump motors shall be intermittent duty electric motors of not less
than 1/2 horsepower with thermal overload protection, and suitable for
120 volt AC, 60 Hz, single phase power.

**Electrical Work**

All switches necessary for controlling the electrical equipment shall be
provided. The units shall be completely wired and ready for connection
to the power supply. Electrical equipment and installation shall conform
to Underwriters Laboratories, Inc. and National Electrical Code
requirements. The Underwriters' Laboratories, Inc. label or listing will
be accepted as evidence of conformance to this requirement.

**Testing**

The Contractor shall leak test all piping connections and conduct a test
of the completed installation. He will provide all materials needed to
perform the tests. Tests shall be witnessed by, and subject to the
approval of the Contracting Officer or his representative.

**Flushing and Final Test**.

After installation is complete the dispensing system shall be flushed
with the same type of fuel intended for final use until the fuel being
delivered is free of all entrained water and construction debris. After
the Contractor has properly adjusted the various components, he shall
demonstrate to the satisfaction of the Contracting Officer that the
system meets the performance requirements for which it was designed. In
the event any portion of the system or any piece of equipment fails to
meet these requirements, the Contractor shall make the necessary
adjustments or repairs and repeat the test until satisfactory
performance is obtained.

**Warranty**.

All equipment to be furnished shall be guaranteed for a period of one
year from the date of final acceptance against defective materials,
design, and workmanship. Upon receipt of notice from the Government of
failure of any part of the guaranteed equipment during the guarantee
period, the failed part or parts shall be replaced promptly with new
parts by and at the expense of the Contractor.

##### Automated Fuel Management System

Provide and install an Automated Fuel Management System that will
control and record the dispensing of fuel. The vendor shall provide a
stand-alone system capable of full-time unattended operation. Products
shall be limited to users with authorized credit cards or read/write
Smartcards or keys.

The equipment must be designed to meet the following specifications:

-   National Electrical Code, NFPA #70-1999

-   Uniform Fire Code

-   Underwriters Laboratories 1238

-   FCC, Part 15, Class A

Provide 2 copies of all manufacturer's literature, including Operations
and Maintenance manuals, Data Sheets, and Parts Lists.

Components of the fuel management system shall, as a minimum, consist
of:

-   Credit card system capable utilizing and reading the GSA Voyager
    Cards issued with Government vehicles, storing the transaction data,
    and providing the data to the system software residing on a PC.

-   100 read/write keys or SMARTCARDS which are customer programmed for
    equipment not provided with Voyager Cards and are unique to each
    equipment item. They will activate the system by insertion into the
    card reader. The card should contain the previous transaction
    mileage for reasonability check.

-   A key/card reader device located on the fuel island capable of
    monitoring fuel dispensed, turning fuel dispensers on and off,
    recognizing authorized keys/cards, and interfacing with the
    dispensers and tank level monitoring systems.

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-   A central controller (PC) with provision for a printer

-   A key or SMARTCARD encoder that is interfaced to the PC.

-   Windows compatible software installed on an IBM compatible PC which
    permits encoding and recoding of keys/cards, manipulation of
    transaction data for printing reports on vehicles, users, etc.,
    downloading of transactions and the uploading authorized
    user/vehicle lists and transfer and storage of data. Software must
    include an invoicing capability that allows the user to generate
    invoices for selected agencies or customers from the central
    controller printer.

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-   Tank monitor interface that permits the system operator to collect
    data from tank monitors after downloading fuel transactions from the
    key/card reader. The system must have tank monitor commands imbedded
    in the software that can query the tank monitor console and retrieve
    data and copy it to a PC file.

**System Capability**

The island key/card reader shall have the ability to simultaneously
control up to four (4) hoses.

-   Each dispenser will have an adjustable timeout to deactivate the
    dispenser if selected but not activated.

-   Each hose controller shall have a variable missing pulse detector to
    shut off the dispenser if pulses indicating fuel flow are not
    received at programmed intervals.

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-   Each dispenser shall have selectable pulse/unit output.

**Operator Input**

The system shall include a key/card reader with a liquid crystal display
(LCD). It must also include a numeric key pad near the pumps. The
operator shall be prompted by the LCD to input information for each
transaction per the system configuration.

**Data Management and Reporting**

The island key/card reader data may be downloaded by the operator at
his/her convenience.

The system shall provide the following information as a transaction
record for all transactions:

-   User identification number

-   Vehicle/equipment odometer reading

-   Vehicle Number

-   Number of gallons pumped in tenths of a gallon

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-   Date and Time

The system shall be capable of totaling monthly fuel costs by
organization number and vehicle ID number.

The system shall allow the operator to compile summary reports for
transactions by site, organization, date, and vehicle.

The central controller shall be capable of displaying reports on the
monitor before the reports are printed. When displayed, the user shall
be capable of scrolling up and down to view any page of the report.

**Storage**

In the event of a power failure to the island key/card reader equipment
the system shall have the capability to store all data collected up to
that time for a minimum period of one year. Dispensers must have the
ability to operate when the central processor is down.

**Required Features**

-   Inside on-line transaction printer, driven by the key/card reader,
    capable of printing each transaction as it occurs, allowing
    operators to maintain a hard copy record of transactions as well as
    the capability to print site configuration and total fuel dispensed.

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-   Semi-manual mode in which fuel can be dispensed as if the key reader
    were not functioning, but the key/card reader will record all
    transactions as semi-manual transactions dispensed under the
    supervisor's key number.

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-   The island key/card reader shall have self-diagnostic capability to
    permit testing of boards, LCD, and keypad.

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-   The vendor should provide toll free support during the warranty or
    extended maintenance period for the hardware and software being bid.

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-   The vendor shall offer extended maintenance agreements on an annual
    basis for the life of the system.

-   The system shall have surge protection on the AC power and telephone
    lines. Surge protection shall be designed specifically for the
    voltage and current requirements of the system.

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-   The system shall have the capability to customize the initial entry
    prompt, user ID, and vehicle ID prompts.

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-   The system shall have the appropriate interfaces to permit the
    operator to connect a lap top computer to the island key/card reader
    to download transactions and upload vehicle and personnel lists, as
    well as providing local diagnostics capabilities.

**Design**

-   Equipment shall be designed for a ten-year life. Repair parts for
    the unit shall be available for that period. Equipment should be
    designed in a modular manner to permit replacement of components by
    non-technical personnel.

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-   Equipment shall be simple to operate and supplied with all required
    operating instructions.

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-   The equipment shall be designed to operate from 120 volt AC, 60 Hz
    single-phase power.

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-   Equipment shall be provided with all necessary safety devices and
    guards to protect the operator. All primary operator controls shall
    be grouped and mounted in a location affording the operator
    convenient access. Essential safety operating instructions shall be
    provided in the installation and maintenance manuals and shall
    identify safety and health hazards associated with the equipment and
    procedures and practices necessary for safe operation. Placards
    shall be provided to warn personnel of hazardous areas.

**Training**.

The vender shall provide on-site training in the operation, maintenance,
and repair of each item of equipment and the operation of the island
fuel management units.

**Maintenance and Spare Parts**

-   The manufacturer shall agree to sell spare parts for the operating
    life of the equipment, estimated to be 10 to 15 years. The vender
    shall provide documentation that spare parts will be available for
    at least 10 years.

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-   The manufacturer shall agree to make available a system maintenance
    agreement on a yearly renewable contract for the life of the system.

**Warranty**

The manufacturer shall warrant parts and labor of all equipment supplied
for a period of one (1) year from the time of acceptance.

###### GENERAL REQUIREMENTS

**Coordination**

The jobsite is within the boundaries of the White Sands Test Facility.
Routine operations will be ongoing around the work area during the
performance of this contract. The Contractor shall coordinate all
activities with the owner\'s representative to minimize conflicts and
facilitate normal operations.

The Contractor shall submit a schedule for approval prior to commencing
work. This schedule shall reflect all activities and indicate the time
period during which WSTF personnel will not have access to fuel service.
The shutdown of the service station shall be coordinated three days in
advance with the owner\'s representative.

**Site Visit**

The Contractor shall satisfy himself as to the nature and location of
the work. Any failure by the Contractor to acquaint himself with the
available information will not relieve him from successfully performing
the work. Site visits may be arranged through the Contracting Officer.

**Inspection**

The work will be conducted under the general direction of the
Contracting Officer and his appointed inspectors. No individual may
render decisions pertaining to the contract unless the Contractor has
been specifically so advised in writing. No inspector is authorized to
change any provisions of the specification without authorization of the
Contracting Officer, nor shall the presence or absence of an inspector
relieve the Contractor from any requirement of the contract.

**Handling and Protection of Material and Equipment**

All shipments shall be addressed to the Contractor and he shall be
responsible for their receipt, unloading, handling and storage at the
site. The Owner will not accept deliveries or assume responsibility for
security of materials, equipment or supplies delivered to the site.

**Protection of Improvements and Utilities**

The Contractor will protect from damage all existing improvements or
utilities at or near the site of the work, and will repair or restore
anything damaged as a result of his work.

**Warranty**

In addition to any other warranties set out elsewhere in this contract,
the Contractor warrants that the work performed under this contract
conforms to the contract requirements and is free of any defect of
equipment, material or design furnished, or workmanship performed by the
Contractor or his subcontractors or suppliers at any tier. Such warranty
shall continue for a period of one year from the date of final
acceptance of the work. Under this warranty, the Contractor shall remedy
at his own expense any such failure to conform or any such defect.

**Job Site Security**

The work is to be performed within the boundaries of the JSC White Sands
Test Facility. Access is controlled at all times. All employees shall
wear WSTF issued security badges at all times while on Government
property and comply with all WSTF procedures and rules. Illegal aliens
are not permitted access to WSTF. The Contractor shall present
acceptable evidence of U.S. citizenship or bona fide Immigrant Alien
status for each employee.

The Contractor shall escort all deliveries onto and off of WSTF
property.

Weapons, cameras, alcohol and illegal drugs are strictly prohibited on
WSTF.

All personnel and vehicles are subject to search by WSTF Security
Personnel. This includes private and Contractor vehicles.

**Operations on WSTF Premises**

Contractor operations shall be confined to the area around the job site.
Personnel may utilize the WSTF cafeteria but no access to other
buildings or facilities is permitted. Premises adjacent to the job site
will be made available for use for material storage without cost
whenever such use will not interfere with other WSTF or Government uses
or purposes.

**Coordination With On-Going Operations**

The Contractor shall be responsible for scheduling and coordinating his
work through the Contracting Officer and will provide notice at least
three days prior to the shutdown of the service station so that WSTF
personnel can be notified and fill up their vehicles if required.

The Contractor shall provide approved signs and barriers as required to
safely route traffic around the work area.

**Insurance**

The Contractor and any sub-contractors working on WSTF shall maintain
insurance coverage as listed below:

-   Workmen\'s Compensation Insurance as required by the state of New
    Mexico.

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-   Comprehensive General Liability Insurance against bodily injury.

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-   Comprehensive Automobile Liability Insurance with minimum limits of
    \$100,000 per person and \$300,000 per occurrence for bodily injury
    liability and \$10,000 per occurrence for property damage liability.

Each insurance policy required above shall contain an endorsement to the
effect that any change in coverage that may adversely affect the
Government\'s interest shall not be effective unless the insurer gives
the Contracting Officer written notice of the cancellation or change. If
the Contractor is self-insured, the coverage shall not be changed or
decreased without the Contracting Officer\'s prior approval.

**Working Hours and Holidays**

Contract work shall only be conducted between 7:00 a.m. to 3:30 p.m.,
Monday through Friday (excluding holidays) unless a written request has
been submitted to the Contracting Officer three (3) days in advance and
approved. No work shall be performed without such approval except for
safeguarding life or property.

**Sanitation**

The Contractor may utilize the restrooms located in Building 113
adjacent to the work area. They shall be maintained in a clean and
satisfactory condition.

### Clean Up and Disposal of Materials

Debris shall not be allowed to accumulate in such a manner as to
constitute an unsightly condition or hazard. All debris shall be removed
from WSTF and disposed of without additional cost to the Government.
Upon completion of the job, the Contractor shall leave the work area in
a clean, neat and workmanlike condition satisfactory to the Contracting
Officer. The Contractor shall not use WSTF dumpsters. Fluid waste, such
as oil, mineral spirits, etc., shall not be disposed of in the storm or
sewage disposal systems.

**Telephone Access**

The Contractor may utilize his personal mobile telephone while on WSTF.

**Availability of Utility Services**

Water and power will be furnished at no cost to the Contractor. Hookups
are available in Building 113 adjacent to the work site. The Contractor
shall make and maintain all temporary connections in a safe and
workmanlike manner and remove all connections in like manner prior to
final acceptance of the construction.

**Safety and Health**

The Contractor and all employees shall attend a safety class conducted
by WSTF Safety Personnel prior to commencing work.

The Contractor shall ensure that all employees have in their possession
all necessary Personal Protective Equipment such as hard hats, eye
protection, etc. required to accomplish the task at hand.

The Contractor shall take all reasonable safety and health measures in
performing under this Contract and shall be aware of and adhere to all
NASA requirements. In addition, the Contractor shall comply with WSTF
illness, incident, and injury reporting requirements.

The Contract will contain a requirement that the Contractor shall submit
a Safety Plan.

**Best Value Criteria**

-   Delivery Schedule

-   Warranty

-   Demonstration of Successfully Implementing an Automated Fuel
    Management System