**AMP Meeting Minutes**

**July 12, 2006**

[Attendees:]{.underline}

BIA (not present)

BLM Nancy Adrain

BOR Karla Smiley, Steve Schmidt

FWS Bob Ashworth, Bridget Meffert, Ramona Polk

GovWorks Jim Godby

MMS Celeste Rueffert, Jim Shilkett, Marianne Hobbs

NBC (not present)

NPS Heidi Ernst, Lorna Gunning

OSM Jackie Harris

USGS Scott Morton

DOI/PAM Gayle Fischetti, Dee Emmerich

**1. General**

-   Announcement: Nancy Adrain has been selected as BLM's Senior
    Procurement Analyst.

-   June Meeting Minutes -- Group approved minutes as is. Scott Morton
    will post to AMP website.

-   Marianne Hobbs will forward the final version of the COR Manual to
    the AMP members.

-   FAC-C and warrant manual to be approved by Debra Sonderman. Karla
    will talk w/Debra on behalf of the AMP regarding making this all
    happen in timely manner

**2. FAC-C** (Gayle Fischetti)

-   Government-wide FAC-C implementation guidance is coming.

-   Gayle might have the COA/FAC-C team begin meeting 7/31 until the
    actual AMP meeting. Denver members might participate by phone.

-   Draft FAC-C is out; comments due no later than 7/24/06, in order to
    allow the working group time to research and prepare issue papers
    for the August AMP meeting.

-   Compile comments into one submission per bureau; use \"track
    changes\" feature in WORD.

-   The FAC-C process will be discussed and approved at the August AMP
    meeting.

**3. COA Manual** (Gayle Fischetti)

-   DOI will be issuing moratorium on new warrants.

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-   Additional comments on the COA manual have been received:

    -   FWS suggests requiring field IB warrants and above to report to
        major buying offices unless the BPC documents sufficient
        internal controls are in place. Bob Ashworth will provide draft
        language for comment.

    -   Include statement that HCA is a backup to issuing warrant - it
        was concluded that this information was already in the manual.

    -   Interagency Agreements (IAG) --

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-   Under current draft, no IAG authority for 1A\'s, and 1B\'s are
    limited to \$100K

-   OSM proposes 1A\'s up to \$3K (micro-purchase authority)

-   It was concluded to leave the draft manual as is, and that OSM
    should pursue a deviation if required.

    -   Established sources -

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-   Under current draft, 1A\'s limited to \$25K

-   OSM proposes raising it to \$50K

-   It was concluded to leave the draft manual as is, and that OSM
    should ask for a deviation if required.

    -   Application Process -

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-   Under current draft, applicants provide supporting FPDS-NG reports.

-   Should bureau \"headquarters\" take over this responsibility?

-   It was concluded to leave the draft manual as is. Applicant will
    provide the report.

    -   Metrics (in terms of number of contracts etc) -

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-   Do we want to include some in the manual?

-   It was concluded to leave the draft manual as is. Metrics will be
    determined by bureaus.

    -   Established sources ceilings on temporary warrants -

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-   Should the proposed, lower ceilings be used or current, higher
    ceilings?

-   It was concluded that proposed, lower ceilings should be used.
    Bureaus can establish lower levels.

    -   Bureaus issue interim warrants, not DOI.

    -   Scott Morton will document the AMP's transition warrant
        agreement..

    -   Gayle Fischetti will need to incorporate all appropriate
        language concerning interim warrants and transition schedule
        into the SPE's cover memo.

**4. Workforce Data** (Jackie Harris)

-   Verify existing data. Don\'t have to recreate it.

-   Re-populate data into the new format. Pick from drop down menus.

-   Drop leasing and agreements.

-   Conference call will be held bureau reps to discuss the new
    spreadsheets.

-   Due date extended July 21.

-   Dee will capture data on DOI 1102\'s.

**5. CON 353** (Jackie Harris)

-   Scheduled for Nov 6 -- 17, 2006

-   Will most likely be held in Reston or DC area.

-   30 seats are available.

-   Tuition estimated at approximately \$600 per student. This does not
    include facility cost or student travel.

-   Students will need to be identified soon to begin on assignments.

-   Allocation of the seats will be discussed at the August AMP meeting.
    AMP members should come to the August meeting prepared to discuss
    their top priority candidates.

-   On-line registration through DAU will be available. Students must
    register at least 30 days before the class.

-   One laptop will be required per every 2 students, and some printers,
    will be necessary.

-   What Jackie needs:

> \- Suggestions from the AMP on an industry speaker (approximately 1
> hour, possibly Nov 15). Jackie will need POC information.
>
> \- AMP concurrence on a one-hour panel on leadership. AMP concurred.
> Panel currently includes new DOI SADBU/Mark Oliver, and other
> agencies.
>
> \- BPC or branch chief as speakers (November 16). Speakers shouldn\'t
> be students.

\- Any other suggestions.

-   Debra Sonderman would like the students to research and present five
    problem areas.

**6. DOI Initiatives** (Dee Emmerich) -

-   FBMS Clause Project: Dee will resend clause information to Bureau's
    for their action.

**7. August Meeting**

-   Will be held the week of Aug 7^th^. Plan on Tuesday through
    Thursday. Karla will finalize dates and times.

-   MMS will host the meeting in their office in Herndon.

-   Guest speakers on Tuesday, Aug 8, from OIG and DCMA

-   Draft internal controls procedures, and draft language on ordering
    officials, should be available

-   FAC-C will be finalized on Wednesday and Thursday

**8. Action Items**

-   **BOR**, Karla Smiley \* Talk with Debra regards issuing warrant
    manual/FAC-C

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-   **FWS**, Bob Ashworth \* Draft language on field CO\'s reporting to

major acquisition office

-   **MMS** \* Host August AMP meeting

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-   **All BPCs** \* Revised acquisition workforce data due 7/21

\* Comments on draft FAC-C due 7/24

\* Suggestions to Jackie Harris for industry speakers, topics for CON
353

-   **DOI**, Dee Emmerich \* Acquisition workforce data on DOI 1102\'s

> \* Resend FBMS Clause Information

-   DOI Working Group \*Marianne H. to send final COR manual to AMP