APPENDIX 2

HUD GENERAL SUBJECT FILE CLASSIFICATION GUIDE

The primary subject categories in this Appendix cover

administrative and program subject material accumulating in

Headquarters and the Field. Each primary subject has secondary

(e.g., ADS 4) and tertiary (e.g., ADS 4-1) breakdowns. The

primary subjects and codes used in this Appendix are:

Starts on

Primary Subject Code Page

Automated Data Processing ADP 2

Administrative Services ADS 4

Audits and investigations ALM 6

Budget BUD 8

Committees, Meetings, and Conferences CMC 10

Community Planning and Development CPD 11

Equal Employment Opportunity EEO 13

Emergency Planning and Operations EMP 15

Environment ENV 17

Fair Housing FHO 19

Financial Management FIN 20

Grant Management GMT 23

Housing Assistance HOU 25

Information Services and Public Relations INF 26

International Activities INT 28

Land Sales Registration LAN 29

Legal and Legislative LEG 30

Mortgage Insurance MOR 32

Organization, Planning and Management OPM 34

Personnel PER 36

Procurement and Contracting PRC 40

Property Disposition PRD 42

Records Management REM 44

Research RES 46

Travel and Transportation TRV 47

1

APPENDIX 2

AUTOMATED DATA PROCESSING (ADP)

Use these subject categories for general correspondence and

related papers pertaining to automated and electronic data

processing equipment, systems, management, and operations. Do

NOT use this outline for documentation that is appropriate for

filing in specific case files.

CODE TITLE COMMENT

ADP AUTOMATED DATA PROCESSING Information pertaining to

general policies and

procedures that cannot be

put under specific

subjects of this outline.

ADP 1 REPORTS AND STATISTICS General report, studies,

surveys (within HUD),

progress reports, and

reports of significant

accomplishments.

ADP 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s ADP

program.

ADP 3 AUTOMATED SYSTEMS General material regarding

systems initiation, development,

documentation, operation, and

maintenance. Subdivide

by name of system. Includes

information and statistics

systems and computer simulation

systems.

ADP 4 DATA PROCESSING FACILITIES

ADP 4-1 Accessories-Auxiliary

Equipment

ADP 4-2 Machine Utilization

ADP 4-3 Maintenance and Repair

ADP 5 EQUIPMENT SELECTION

ADP 5-1 Requirements, Specifica-

tions and Standards

ADP 5-2 Equipment Studies

ADP 6 FEASIBILITY STUDIES General correspondence

relating to feasibility

studies. For specific

study projects, create a

separate case file.

2

APPENDIX 2

CODE TITLE COMMENT

ADP 7 LIAISON AND INFORMATION General material

EXCHANGE regarding liaison with

computer facilities and

programs of other

internal HUD components

and other Federal

agencies.

ADP 8 STANDARDIZATION General correspondence

regarding data

processing standards

and standards development.

3

APPENDIX 2

ADMINISTRATIVE SERVICES (ADS)

Use these subject categories for general correspondence and

related papers pertaining to office service functions, including

buildings and grounds, mail facilities and services, office

equipment and supplies, printing, property management, and

telecommunications. Do NOT use this outline for documentation

that is appropriate for filing in specific case files.

See the RECORDS MANAGEMENT subject outline for material on

library management.

See the PERSONNEL subject outline for material on the safety

program.

CODE TITLE COMMENT

ADS ADMINISTRATIVE POLICY Information pertaining to

general policies and

procedures that cannot be

put under specific

subjects of this outline.

ADS 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

ADS 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s

administrative

services program.

ADS 3 BUILDINGS AND GROUNDS

ADS 3-1 Acquisitions General material on

acquisition of buildings

and grounds, leases,

lease amendments,

renewals, floor plans,

etc.

ADS 3-2 Facilities and Maintenance Cleaning, heating

and air

conditioning,

utilities, moving,

alterations,

repairs, etc.

ADS 3-3 Space Management

ADS 3-4 Parking

ADS 3-5 Protection and Security

ADS 4 MAIL FACILITIES AND SERVICES

4

APPENDIX 2

CODE TITLE COMMENT

ADS 4-1 Mailing Lists

ADS 4-2 Messenger Service

ADS 4-3 Postage and Fees

ADS 5 OFFICE EQUIPMENT AND General material on procurement,

SUPPLIES distribution, control.

ADS 5-1 Maintenance and Repair

ADS 5-2 Purchase

ADS 5-3 Surplus Property

ADS 6 PERSONAL PROPERTY General material on control,

ACCOUNTABILITY identification, inventory

loss or damage, and transfers.

ADS 7 PRINTING AND REPRODUCTION

ADS 7-1 Graphic Services Artwork, design,

drafting, etc.

ADS 7-2 Copying Services Internal copier control.

ADS 7-3 Printing and Binding

ADS 7-4 Requisitions and General papers not

Authorizations regarding a specific

requisition.

ADS 8 TELECOMMUNICATIONS

ADS 8-1 Telegraph, Teletype, and

Facsimile Service

ADS 8-2 Telephone Service

ADS 8-3 Telephone Directories

5

APPENDIX 2

AUDITS AND INVESTIGATIONS (AUD)

Use these subject categories for general correspondence and

related papers pertaining to audits and investigations. Do NOT

use this outline for documentation that is appropriate for filing

in specific audit or investigation case files.

CODE TITLE COMMENT

AUD AUDITS AND INVESTIGATIONS Information pertaining to

general policies and

procedures that cannot be

put under specific

subjects of this outline.

AUD 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

AUD 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s audit and

investigation

program.

AUD 3 STANDARDS AND PROCEDURES Procedures for

conducting, reporting,

and reviewing audits and

investigation.

AUD 3-1 Plans and Preparations

AUD 3-2 Development of Findings

AUD 3-3 Closure Resolution

AUD 4 INTERNAL AUDITS

AUD 4-1 Administrative and Program

Operations

AUD 4-2 Fiscal Administration

AUD 4-3 Exceptions

AUD 5 CONTRACT AUDITS

AUD 6 GRANT AUDITS

AUD 7 AUDIT TRAINING

6

APPENDIX 2

CODE TITLE COMMENT

AUD 8 COORDINATION WITH OTHER List of Federal agencies

FEDERAL AGENCIES cooperating with

IG program activities.

Subdivide if necessary.

AUD INVESTIGATIONS

AUD 9-1 Conflict of Interest

AUD 9-2 Fraud and Embezzlement

AUD 10 INVESTIGATIVE REFERRALS

AUD 11 QUALITY CONTROL

AUD 12 LIAISON ORGANIZATIONS List of non-Federal

organizations involved

with IG program

activities.

AUD 13 GENERAL ACCOUNTING OFFICE

(GAO) AUDITS

7

APPENDIX 2

BUDGET (BUD)

Use these subject categories for general correspondence and

related papers pertaining to the preparation, review, and

submission of HUD budget data, including budget estimates,

justifications, policies, procedures, and financial plans. Do

NOT use these subjects for documentation that is appropriately

filed in a specific case file.

See the FINANCIAL MANAGEMENT subject outline for records of

accounting and management of appropriated and other funds.

CODE TITLE COMMENT

BUD BUDGET Information pertaining to

general policies and

procedures that cannot be put

under specific subjects of

this outline.

BUD 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

BUD 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s budget

function.

BUD 3 BUDGET PREPARATION AND SUBMISSION

BUD 3-1 Budget Estimates Includes preliminary estimates.

BUD 3-2 Submissions and Materials concerning submission

Justifications of budget estimates to the

Secretary, OMB, and the

Congress. Subdivide by

review organization if

appropriate.

BUD 4 BUDGET EXECUTION

BUD 4-1 Allotments and

Authorizations

BUD 4-2 Apportionment and

Allocations

BUD 4-3 Transfer of Funds

BUD 5 FINANCIAL PLANS Overall plans for

expenditure of

funds. Includes

requests,

consolidations,

review work plans,

approvals.

8

APPENDIX 2

CODE TITLE COMMENT

BUD 6 FUND AVAILABILITY Appropriated funds,

earned reimbursements,

refunds, allocations

received, transfer

appropriations, etc.

BUD 7 OPERATING BUDGET

BUD 7-1 Salaries and Expenses, HUD

BUD 7-2 Working Capital Fund

9

APPENDIX 2

COMMITTEES, MEETINGS, AND CONFERENCES

Use this primary subject for material regarding committees,

meetings, conferences, task forces, etc., ONLY when the subject

matter is too broad or general to be filed by specific subject.

Establish individual files by name of committee, conference,

etc., and arrange in alphabetical order, omitting a subject

numeric code.

See the ORGANIZATION, PLANNING AND MANAGEMENT (OPM) subject

outline for \"Committee Management\".

CODE TITLE COMMENT

CMC COMMITTEES, MEETINGS, General information which

AND CONFERENCES cannot be put under specific

subjects of this outline.

CMC 1 HUD

CMC 1-1 Departmental

CMC 1-2 Headquarters

CMC 1-3 Regional

CMC 2 INTERAGENCY

CMC 3 PRESIDENTIAL

CMC 4 CONGRESSIONAL

CMC 4-1 Joint

CMC 4-2 House

CMC 4-3 Senate

CMC 5 NON-GOVERNMENTAL

10

APPENDIX 2

COMMUNITY PLANNING AND DEVELOPMENT (CPD)

Use these subject categories for general material pertaining

to loan and grant programs which provide States, local

governments, community-based organizations, and nonprofit groups

with grants and loans to carry out a wide range of community

development, rehabilitation, economic development, homeownership,

and homeless assistance activities. Do NOT use this outline for

documentation that is appropriate for filing in specific case

files.

See the ENVIRONMENT subject outline for material on the

environment, energy and historic preservation.

CODE TITLE COMMENT

CPD COMMUNITY PLANNING AND Information on general

DEVELOPMENT plans, policies, and

procedures that cannot be

put under specific

subjects of this outline.

CPD 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

CPD 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s CPD

programs.

CPD 3 PROGRAM SANCTIONS

CPD 4 AGREEMENTS AND CONTRACTS

CPD 5 AFFORDABLE HOUSING

CPD 5-1 HOME Program

CPD 5-2 Homeownership and Opportunities

for People Everywhere

\- HOPE3 Program

11

APPENDIX 2

CODE TITLE COMMENT

CPD 6 COMMUNITY DEVELOPMENT BLOCK

GRANTS (CDBG)

CPD 6-1 Entitlement Communities Program

CPD 6-2 Nonentitlement Program for

States & Small Cities

CPD 6-3 Section 108 Loan Guarantee Program

CPD 6-4 Indian Tribe & Alaskan Native

Villages Program

CPD 7 ECONOMIC DEVELOPMENT

CPD 7-1 Enterprise Zones Initiative

CPD 8 SPECIAL NEEDS ASSISTANCE

PROGRAMS

CPD 8-1 Transitional Housing for the

Homeless Program

CPD 8-2 Permanent Housing for Handi-

capped Homeless Program

CPD 8-3 Supplemental Assistance for

Facilities to Assist the

Homeless (SAFAH) Program

CPD 8-4 Surplus Property for Use to

Assist the Homeless Program

(Title V)

CPD 8-5 HUD-Owned Single Family Property

Disposition Initiative

CPD 8-6 Emergency Shelter Grant Program

(Indian Tribe Competition)

CPD 8-7 Housing Opportunities for

Persons with AIDS Program

12

APPENDIX 2

CODE TITLE COMMENT

CPD 8-8 Shelter Plus Care (S+C)

Program

CPD 8-9 Section 8 Moderate Rehabilita-

tion Single Room Occupancy

(SRO) Program

CPD 8-10 Comprehensive Homeless

Assistance Plan (CHAP)

CPD 8-11 Safe Havens Program

CPD 9 SPECIAL PURPOSE GRANTS

CPD 9-1 Technical Assistance

CPD 9-2 Historic Black Colleges and

Universities (HBCU)

CPD 9-3 Community Development Work

Study

CPD 9-4 Insular Areas CDBG Program

CPD 10 MINORITY BUSINESS ENTERPRISE

(MBE)

CPD 11 NEIGHBORHOOD DEVELOPMENT

DEMONSTRATION PROGRAM (NDDP)

CPD 12 COMPREHENSIVE HOUSING AFFORD-

ABILITY STRATEGY (CHAS)

CPD 13 REVOLVING FUND

(LIQUIDATING PROGRAMS)

CPD 50 INACTIVE LOAN AND GRANT PROGRAMS

CPD 50-1 Areawide Planning Requirements

and Certification

CPD 50-2 Community Development Block

Grants (CDBG) Secretary\'s

Discretionary Fund

12.1

APPENDIX 2

CODE TITLE COMMENT

CPD 50-3 Demonstration Grants

CPD 50-4 Model Cities Grants

CPD 50-5 Neighborhood Facilities Grants

CPD 50-6 Open Space Grants

CPD 50-7 Rental Rehabilitation Grants

CPD 50-8 312 Rehabilitation Loan Program

CPD 50-9 Solar Bank Grants

CPD 50-10 Title VIII - Community Develop-

ment Training Grants

CPD 50-11 Title IX - Urban Information and

Technical Assistance Grants

CPD 50-12 Urban Beautification Grants

CPD 50-13 Urban Development Action

Grants (UDAG)

CPD 50-14 Urban Homesteading Program

Grants

CPD 50-15 Urban Renewal Grants

CPD 50-16 Urban Systems Engineering Grants

CPD 50-17 Water and Sewer Facilities Grants

CPD 50-18 New Communities Loans and Grants

12.2

APPENDIX 2

EQUAL EMPLOYMENT OPPORTUNITY (EEO)

Use these subject categories for general correspondence and

related papers pertaining to equal employment opportunity. Do

NOT use this outline for documentation that is appropriate for

filing in specific discrimination case files.

CODE TITLE COMMENT

EEO EQUAL EMPLOYMENT Information pertaining to general

OPPORTUNITY policies and procedures that

cannot be put under specific

subjects of this outline.

EEO 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

EEO 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s EEO

program.

EEO 3 AFFIRMATIVE ACTION

PLANNING

EEO 4 COMPLAINTS

EEO 4-1 Formal Includes EEO Advisory

Committee.

EEO 4-2 Informal

EEO 5 DISCRIMINATION Materials that relate to

discrimination in equal

opportunity matters.

EEO 5-1 Age

EEO 5-2 Ethnic Origin

EEO 5-3 Handicapped Persons

EEO 5-4 Race

EEO 5-5 Reverse Discrimination

EEO 5-6 Sex

EEO 5-7 Religion

EEO 6 FEDERAL WOMEN Information concerning

Department or Government-wide

programs concerning

women\'s rights and

opportunities.

13

APPENDIX 2

CODE TITLE COMMENT

EEO 7 SPECIAL OBSERVANCES Special programs or

events relating to equal

employment.

EEO 8 COUNSELING AND COUNSELORS

EEO 9 SUPERVISORS General

correspondence

regarding

evaluation,

responsibilities,

and training of

agency supervisors

with regard to EEO.

14

APPENDIX 2

EMERGENCY PLANNING AND OPERATIONS (EMP)

Use these subject categories for general material on civil

defense and natural disaster emergencies of all types. Do NOT use this

outline for documentation that is appropriate for filing specific

case files.

See the RECORDS MANAGEMENT subject outline for material on

vital records.

CODE TITLE COMMENT

EMP EMERGENCY PLANNING Information on general policies and

AND OPERATIONS procedures that cannot be put under

specific subjects of this outline.

EMP 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

EMP 2 REPORTS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating to

HUD\'s emergency planning

and operations programs.

EMP 3 COORDINATION

EMP 3-1 Other Federal Agencies

EMP 3-2 State and Local Agencies

EMP 4 EMERGENCY PREPAREDNESS

EMP 4-1 Contingency Plans

EMP 4-2 Continuity of Essential

Functions

EMP 4-3 Operation Alert

EMP 4-4 Relocation Sites

EMP 5 NATURAL DISASTERS

EMP 5-1 Contingency Plans

EMP 5-2 Damage Assessment

EMP 5-3 Minimal Repairs

EMP 5-4 Temporary Housing

15

APPENDIX 2

CODE TITLE COMMENT

EMP 5-4-1 Eligibility

EMP 5-4-2 Hotel-Motel

EMP 5-4-3 Mobile Homes

EMP 5-4-4 Rental Properties

16

APPENDIX 2

ENVIRONMENT (ENV)

Use these subject categories for general correspondence and

other material related to the environment. Do NOT use this outline

for documentation that is appropriate for filing in specific case

files.

CODE TITLE COMMENT

ENV ENVIRONMENT Information on general

policies and procedures that

cannot be put under specific

subjects of this outline.

ENV 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

ENV 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s

environmental

activities.

ENV 2-1 HUD Processing

ENV 2-2 Recipient Processing

ENV 3 URBAN HAZARDS

ENV 3-1 Criteria and Standards

ENV 3-1-1 Noise

ENV 3-1-2 Explosives and Flammable

Materials

ENV 3-1-3 Clear Zones and Accident

Potential Zones

ENV 3-2 Indoor Pollution

ENV 3-2-1 Lead

ENV 3-2-2 Asbestos

ENV 3-2-3 Radon

17

APPENDIX 2

CODE TITLE

ENV 3-3 Toxics

ENV 3-3-1 Site Analysis

ENV 3-4 Solid Waste

ENV 3-4-1 Methane

ENV 4 NATURAL SYSTEM

ENV 4-1 Floodplains and Wetlands

ENV 4-1-1 Flood Insurance

ENV 4-1-2 Floodplain Management

ENV 4-1-3 Wetlands Protection

ENV 4-2 Water Resources

ENV 4-2-1 Aquifers

ENV 4-3 Ecology

ENV 4-3-1 Endangered Species

ENV 4-4 Climate

ENV 4-4-1 Global Warming

ENV 4-5 Coastal Areas

ENV 4-5-1 Coastal Barrier Resources

ENV 4-5-2 Coastal Zone Management

ENV 5 URBAN DEVELOPMENT

ENV 5-1 Land Use

ENV 5-1-1 Farmland Protection

ENV 5-2 Historic Preservation

ENV 5-2-1 Archeology

18

APPENDIX 2

CODE TITLE

ENV 5-3 Urban Design

ENV 5-3-1 Sustainable Development

ENV 6 ENERGY

ENV 6-1 Energy Conservation

ENV 6-1-1 Codes and Standards

ENV 6-1-2 Energy Efficient Housing

ENV 6-1-3 Energy Performance

Contracting

ENV 6-2 Energy Production

ENV 6-2-1 Community Energy Systems

(District Heating and

Cooling)

ENV 6-2-2 Waste to Energy

ENV 6-3 Energy Planning

ENV 6-4 National Energy Strategy

ENV 6-5 Department of Energy-HUD

Initiative

ENV 6-5-1 Assessment

ENV 6-5-2 Five Year Plan

ENV 6-6 Solar Assistance

ENV 6-6-1 Solar Bank

ENV 6-6-2 Solar Assistance Financing

Entity

18.1

APPENDIX 2

FAIR HOUSING (FHO)

Use these subject categories for general correspondence and

other material related to discrimination in housing on the basis

of race, color, religion, sex, national origin, handicap, or

familial status; the investigation of such complaints; and

attempts to resolve them through conciliation. Do NOT use this

outline for documentation that is appropriate for filing in

specific case files.

See the EQUAL EMPLOYMENT OPPORTUNITY (EEO) subject outline

for material on discrimination in employment.

CODE TITLE COMMENT

FHO FAIR HOUSING Information on general

policies and procedures that

cannot be put under specific

subjects of this outline.

FHO 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

FHO 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s fair

housing program.

FHO 3 COMPLAINTS

FHO 4 COMPLIANCE

FHO 4-1 Contracts

FHO 4-2 Lending Institutions

FHO 4-3 Rental Properties

FHO 4-4 Sale Properties

FHO 5 COUNSELING

FHO 6 ENFORCEMENT

FHO 7 FAIR HOUSING ORDINANCE

FHO 8 HOUSING SUPPLY

FHO 9 INVESTIGATIONS

FHO 9-1 Hearings

FHO 10 RESTRICTIVE COVENANTS

19

APPENDIX 2

FINANCIAL MANAGEMENT (FIN)

Use these subject categories for general correspondence and

related papers pertaining to disbursement and collection

activities and the maintenance, control, and accountability of

HUD finances. Do NOT use this outline for documentation that is

appropriate for filing in specific case files.

See the BUDGET subject outline for \"Budget Preparation and

Submission\", \"Budget Execution\", and other aspects of HUD budget

documentation.

See the TRAVEL AND TRANSPORTATION subject outline for

policies and procedures regarding the travel of individuals and

movement of household goods, etc.

See the AUDITS AND INVESTIGATIONS subject outline for audit

papers.

CODE TITLE COMMENT

FIN FINANCIAL MANAGEMENT Information pertaining to

general policies and

procedures that cannot be

put under specific

subjects of this outline.

FIN 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

FIN 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s financial

management program.

FIN 3 AUTHORIZATIONS AND Designations of personnel to

DESIGNATIONS perform paying, collecting,

timekeeping, and similar

functions.

FIN 4 BONDING OF EMPLOYEES

FIN 5 ACCOUNTING SYSTEMS

FIN 5-1 Accounting Codes and

Symbols

FIN 5-2 Automated Accounting

Systems

FIN 6 COLLECTIONS AND RECEIPTS

FIN 6-1 Accounts Receivable

20

APPENDIX 2

CODE TITLE COMMENT

FIN 6-2 Adjustments

FIN 6-3 Checks, Money Orders, Except payroll and travel.

Currency

FIN 7 DISBURSEMENTS Except payroll and travel.

FIN 7-1 Accounts Payable

FIN 7-2 Adjustments

FIN 7-3 Imprest Fund

FIN 7-4 Letters of Credit

FIN 7-5 Voucher Examination and

Certification

FIN 8 GENERAL LEDGER Correspondence concerning

general ledger accounting,

including journal vouchers,

subsidiary ledgers, trial

balances, balance sheets, etc.

FIN 9 GRANTEE ACCOUNTING Includes material

regarding grantee

financial reports.

FIN 10 CONTRACTOR ACCOUNTING

FIN 11 OBLIGATION FUND CONTROL

AND FLOW

FIN 12 PAYROLL ACCOUNTING

FIN 12-1 Deductions

FIN 12-2 Paychecks

FIN 12-3 Salary Changes

FIN 13 TRAVEL ACCOUNTING

FIN 13-1 Advances

FIN 13-2 Per Diem

FIN 13-3 Transportation

21

APPENDIX 2

CODE TITLE

FIN 14 MORTGAGE INSURANCE ACCOUNTING

FIN 15 INTEREST RATES

FIN 16 TREASURY BORROWING

FIN 17 AGREEMENTS

FIN 18 CLAIMS

22

APPENDIX 2

GRANT MANAGEMENT (GMT)

Use these subject categories for general correspondence and

related papers pertaining to the development and implementation

of comprehensive policies and procedures for managing HUD grants.

Included is correspondence involving grant application,

processing, award, monitoring, and closeout policies and

procedures. Do NOT use this outline for documentation that is

appropriate for filing in specific case files.

CODE TITLE COMMENT

GMT GRANT MANAGEMENT Information pertaining to

general policies and

procedures that cannot be put

under specific subjects of

this outline.

GMT 1 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s grant

programs.

GMT 2 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

GMT 3 PROGRAM PLANNING General material on

manpower and budget

AND TRACKING allocations, regional reports,

and program objectives.

GMT 4 PROGRAM COMPLIANCE Site inspections,

Regional and Head-quarters

program reviews,

inspection agreements,

and investigations and

compliance standards.

GMT 5 COORDINATION All programs, issues, and

special projects

coordinated with other

Federal agencies and

within HUD. May be

subdivided as necessary.

GMT 5-1 Within HUD

GMT 5-2 Other Federal Agencies

GMT 6 APPLICATION, SUBMISSION, General correspondence on application

REVIEW, AND AWARD format, submission requirements, and

procedures for processing, review,

approval/disapproval, and grant

award.

GMT 7 GENERAL GRANT PROJECT Grantee financial and administrative

ADMINISTRATION AND management standards, grantee reports,

MONITORING and HUD monitoring of grant progress.

23

APPENDIX 2

CODE TITLE COMMENT

GMT 8 GRANT CLOSEOUT AND AUDIT

GMT 8-1 Administrative and Audit and compliance with applicable

Program Operations laws and regulations, management and

organization, utilization and

control of properties and

supplies, and program performance.

GMT 8-2 Financial Financial audit of account structure;

Administration records of

accountability;

matching

requirements;

indirect costs,

overhead, and

administrative

expenditures;

interest material

funds; and cost

allowability

procedures.

24

APPENDIX 2

HOUSING ASSISTANCE (HOU)

Use these subject categories for general correspondence and

related papers pertaining to leased or rented public housing

units and rental assistance payments to lower income groups. Do

NOT use this outline for documentation that is appropriate for

filing in specific case files.

CODE TITLE COMMENT

HOU HOUSING ASSISTANCE Information pertaining to

general policies and

procedures that cannot be put

under specific subjects of

this outline.

HOU 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

HOU 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s housing

assistance programs.

HOU 3 ALLOCATION OF FUNDS

HOU 4 COMMUNITY SERVICES

HOU 5 CONTRACTS AND AGREEMENTS

HOU 5-1 Annual Contributions Contract

HOU 6 CONSOLIDATED SUPPLY

HOU 7 ELIGIBILITY

HOU 8 HOUSING ASSISTANCE PLANS

HOU 9 INCOME

HOU 9-1 Certification

HOU 9-2 Limits

HOU 10 RENTS

HOU 10-1 Adjustments

HOU 10-2 Fair Market

HOU 10-3 Supplements

25

APPENDIX 2

INFORMATION SERVICES AND PUBLIC RELATIONS (INF)

Use these subject categories for general correspondence and

related papers pertaining to public affairs functions, including

responses to public inquiries, the preparation of publications

containing program information, the clearance of publications and

audiovisual materials for issuance and distribution, and the

promotion of program activities. Do NOT use this outline for

documentation that is appropriate for filing in specific case

files.

See the ADMINISTRATIVE SERVICES subject outline for

\"Printing and Reproduction\".

CODE TITLE COMMENT

INF INFORMATION SERVICES Information pertaining to

AND PUBLIC RELATIONS general policies

and procedures that

cannot be put under

specific subjects of this

outline.

INF 1 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s information

services and public

relations program.

INF 2 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

INF 3 AUDIOVISUAL Subdivide by type if

volume warrants; i.e.,

maps, charts, posters,

motion pictures,

recordings, photographs,

and slides. Includes

promotional aids and

publication materials.

INF 4 BRIEFING MATERIALS

INF 5 EXHIBITS, CEREMONIES, AND

COMMUNITY PROJECTS

INF 6 INVITATIONS AND ENGAGE-

MENTS

INF 7 FREEDOM OF INFORMATION Do not use for case files

ACT or non-FOIA

inquiries.

INF 8 PRIVACY ACT Do not use for case

files or non-Privacy

Act inquiries.

INF 9 PUBLICATIONS

INF 9-1 Annual Reports

4/93 26

APPENDIX 2

CODE TITLE COMMENT

INF 9-2 Articles

INF 9-3 Biographies

INF 9-4 Newsletters and House

Organs

INF 9-5 Press Releases

INF 9-6 Public Service Announcements

INF 10 PUBLIC OPINION

INF 10-1 Congratulations, Commen-

dations, Appreciation

INF 10-2 Criticism and Advice

INF 11 PRESS RELATIONS

INF 12 RADIO, TELEVISION HUD relations with these groups.

AND MOTION PICTURES

INF 13 SPEECHES

INF 14 VISITORS, REPRESENTATIVES,

GUESTS

27

APPENDIX 2

INTERNATIONAL ACTIVITIES (INT)

Use these subject categories for general correspondence and

related papers pertaining to all aspects of HUD\'s relations with

international organizations and governments. Do NOT use this

outline for documentation that is appropriate for filing in

specific case files.

CODE TITLE COMMENT

INT INTERNATIONAL ACTIVITIES Information pertaining to

general policies and

procedures that cannot be

put under specific

subjects of this outline.

INT 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

INT 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s

international

activities program.

INT 3 BILATERAL AGREEMENTS

INT 4 FOREIGN VISITORS

INT 5 INTERNATIONAL ORGANIZATIONS

28

APPENDIX 2

LAND SALES REGISTRATION (LAN)

CODE TITLE COMMENT

LAN LAND SALES REGISTRATION Information pertaining to

general policies and

procedures that cannot be

put under specific

subjects of this outline.

LAN 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

LAN 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s interstate

land sales

registration

program.

LAN 3 COMPLAINTS

LAN 4 FILING FEES

LAN 5 FULL DISCLOSURE

LAN 5-1 Exceptions

LAN 5-2 Noncompliance

LAN 6 HEARINGS

LAN 7 PROMOTIONAL PLANS

LAN 7-1 Property Reports

LAN 8 RECREATION FACILITIES

LAN 9 SALES OPERATIONS

LAN 10 SUBDIVISION PLANNING

LAN 11 SUSPENSIONS

29

APPENDIX 2

LEGAL AND LEGISLATIVE (LEG)

Use these subject categories for general correspondence and

related papers pertaining to HUD\'s legislative programs,

relations with the Congress, and legal matters that are so

general in nature that they cannot be filed under more specific

subjects. Do NOT use this outline for documentation that is

appropriate for filing in specific legal and legislative case

files.

CODE TITLE COMMENT

LEG LEGAL AND LEGISLATIVE Information pertaining to

general policies and

procedures that cannot be

put under specific

subjects of this outline.

LEG 1 COPYRIGHTS AND PATENTS

LEG 2 FEDERAL REGISTER Information

concerning

regulations and

policies.

LEG 3 LEGAL FEES

LEG 4 LEGAL LIBRARY

LEG 5 LEGISLATION Proposed and enacted

legislation.

Subdivide as

necessary.

LEG 5-1 Federal Other than HUD\'s.

LEG 5-2 State

LEG 5-3 Local

LEG 5-4 HUD

LEG 6 LITIGATION AND APPEALS

LEG 6-1 Civil Actions

LEG 6-2 Criminal Actions

LEG 7 OPINIONS AND DECISIONS

LEG 7-1 Field Attorneys

LEG 7-2 U. S. Attorney

LEG 7-3 U.S. Courts and Judges

LEG 7-4 Attorney General

30

APPENDIX 2

CODE TITLE

LEG 7-5 Comptroller General

LEG 7-6 HUD General Counsel

LEG 8 EXECUTIVE ORDERS

31

APPENDIX 2

MORTGAGE INSURANCE (MOR)

Use these subject categories for general correspondence and

related papers pertaining to HUD insured mortgages for single

family and multifamily housing. Do NOT use this outline for

documentation that is appropriate for filing in specific case

files.

CODE TITLE COMMENT

MOR MORTGAGE INSURANCE Information pertaining to

general policies and

procedures that cannot be put

under specific subjects of

this outline.

MOR 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

MOR 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s mortgage

insurance programs.

MOR 3 AMOUNT INSURABLE

MOR 4 APPRAISALS

MOR 5 CLAIMS

MOR 6 COMMITMENTS

MOR 7 CONTRACTS

MOR 7-1 Fee Appraisers

MOR 8 CREDIT STANDING

MOR 9 DEBENTURES

MOR 10 ELIGIBILITY

MOR 11 FEES AND CHARGES

MOR 12 INTEREST

MOR 12-1 Rates

MOR 12-2 Reduction Payments

MOR 13 MORTGAGE

32

APPENDIX 2

CODE TITLE

MOR 13-1 Backed Securities

MOR 13-2 Insurance Fund

MOR 13-3 Pools

MOR 14 MORTGAGE SERVICING

MOR 14-1 Default

MOR 14-2 Forbearance Relief

MOR 14-3 Partial Payments

MOR 14-4 Refinancing

MOR 15 PROPERTY STANDARDS

33

APPENDIX 2

ORGANIZATION, PLANNING AND MANAGEMENT (OPM)

Use these subject categories for general correspondence and

related papers pertaining to the establishment, organization,

reorganization, and termination of organizational units; the

assignment and reassignment of functions; operational planning,

management analysis, and surveys; manpower requirements and

utilization; and emergency planning. Do NOT use this outline for

documentation that is appropriate for filing in specific case

files.

CODE TITLE COMMENT

OPM ORGANIZATION, PLANNING Information pertaining to

general policies

AND MANAGEMENT and procedures that

cannot be put under

specific subjects of this

outline.

OPM 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

OPM 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to organization,

planning, and

management in HUD.

OPM 3 COMMITTEE MANAGEMENT General

correspondence

regarding the

management and

administration of

HUD committees. Do

not use for papers

on a committee

meeting that should

be filed under the

specific subject

category or CMC.

OPM 4 DELEGATIONS OF AUTHORITY

OPM 5 ADMINISTRATIVE SURVEYS Administrative and

operational surveys

of a general nature.

OPM 6 MANAGEMENT ANALYSIS Management improvement, evaluation,

AND IMPROVEMENT and cost reduction activities

other than inspections,

audits, and surveys.

OPM 7 EMERGENCY PLANNING Material relating to

continuation of

operations in an

emergency.

OPM 8 ORGANIZATION AND Organization charts,

REORGANIZATION statements of

functions, organization

and reorganization plans,

history and background of

HUD elements, and the

establishment and

jurisdiction of Regional

Offices.

34

APPENDIX 2

CODE TITLE COMMENT

OPM 9 STAFF CONTROL AND

UTILIZATION

OPM 9-1 Staff Requirements

OPM 9-2 Work Distribution

OPM 9-3 Work Measurement

OPM 9-4 Work Simplification

OPM 10 PROGRAM PLANNING General material on the overall

AND EVALUATION planning, direction, coordination,

supervision, review, and

evaluation of program goals.

OPM 11 PROJECTS MANAGEMENT General correspondence

relating to the management and

administration of HUD

projects.

35

APPENDIX 2

PERSONNEL (PER)

Use these subject categories for general correspondence and

related papers pertaining to personnel. Do NOT use this outline

for documentation that is appropriate for filing in specific case

files.

CODE TITLE COMMENT

PER PERSONNEL Information pertaining to

general policies and

procedures that cannot be put

under specific subjects of

this outline.

PER 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

PER 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s personnel

management program.

PER 3 ATTENDANCE AND LEAVE Annual, sick, and

military leave;

leave without pay;

holidays; and

absence for jury

duty. Subdivide by

type as volume

warrants.

PER 4 EMPLOYEE RELATIONS AND

SERVICES

PER 4-1 Appeals and Grievances General material on

the appeals system

and policies and

procedures for

handling appeals,

complaints, and

grievances.

PER 4-2 Campaigns and Drives Combined Federal

Campaigns, savings

bond drives, blood

donations, etc.

PER 4-3 Conduct of Employees General materials

relating to

regulations and

procedures governing

conflicts of

interest, political

activities,

acceptance of

gratuities, etc.

Subdivide as

necessary.

PER 4-4 Disciplinary and Adverse

Actions

PER 4-5 Groups and Associations Do not use for

material on union

activities.

36

APPENDIX 2

CODE TITLE COMMENT

PER 5 EMPLOYMENT

PER 5-1 Former Employees

PER 5-2 Job Retention and

Restoration

PER 5-3 Special Categories Students, handicapped

veterans, consultants,

etc.

PER 6 HEALTH AND MEDICAL Injuries, alcoholism,

physical examinations,

etc. Subdivide as

necessary.

PER 7 HOURS OF DUTY

PER 8 INSURANCE AND ANNUITIES

PER 8-1 Life Insurance

PER 8-2 Health Insurance

PER 8-3 Retirement

PER 8-4 Unemployment Compensation

PER 9 LABOR MANAGEMENT Material on union activities.

RELATIONS

PER 10 PAY ADMINISTRATION

PER 10-1 Allowances and Differential

PER 10-2 Deductions

PER 10-3 Name and Record Changes

PER 10-4 Consultants

PER 11 PERFORMANCE EVALUATION

PER 11-1 Documentation and Processing

PER 11-2 Ratings and Appraisals

PER 11-3 Performance Standards

37

APPENDIX 2

CODE TITLE COMMENT

PER 12 PERSONNEL MANAGEMENT Program

inspections and

surveys.

PER 13 POSITION CLASSIFICATION

PER 13-1 Appeals

PER 13-2 Job Descriptions

PER 13-3 Series and Standards

PER 13-4 Surveys and Evaluations

PER 14 POSITION MANAGEMENT Requests for,

establishment of, and

control over

authorization of staffing

levels or personnel

ceilings.

PER 14-1 Personnel Ceilings

PER 14-2 Staffing Patterns

PER 15 PROMOTION AND INTERNAL PLACEMENT

PER 15-1 Assignments and Demotion

PER 16 RECRUITMENT, SELECTION AND

APPOINTMENT

PER 16-1 Advertising and General material

Publicity relating to vacancy

announcements.

PER 16-2 Application for Employment

PER 16-3 Appointment Subdivide by type of

appointment (competitive

service, excepted

service, etc.) if volume

warrants.

PER 16-4 Certification of Eligibles

PER 16-5 Examination and Testing

PER 16-6 Qualifications

PER 16-7 Requirements

38

APPENDIX 2

CODE TITLE COMMENT

PER 17 SAFETY PROGRAM

PER 18 SEPARATION AND DISPLACEMENT

PER 18-1 Death

PER 18-2 Reduction in Force

PER 18-3 Resignation

PER 18-4 Separation for Cause

PER 18-5 Transfer

PER 19 TRAINING AND CAREER

DEVELOPMENT

PER 19-1 Career Planning and

Counseling

PER 19-2 Orientation

PER 19-3 Training Courses and Subdivide by type of

Seminars training if volume

warrants.

PER 19-4 Training Facilities

and Equipment

PER 20 AWARDS AND COMMENDATIONS Subdivide by type of

award if volume warrants.

39

APPENDIX 2

PROCUREMENT AND CONTRACTING (PRC)

Use these subject categories for general correspondence and

related papers pertaining to procurement of HUD supplies,

equipment, and services; contracting for supplies and services;

and interagency agreements. Do NOT use this outline for

documentation that is appropriate for filing in a specific

contract or procurement case file.

CODE TITLE COMMENT

PRC PROCUREMENT AND Information pertaining to

general policies

CONTRACTING and procedures that cannot be

put under specific subjects of

this outline.

PRC 1 REPORTS AND STATISTICS General

reports,studies,

surveys, progress

reports, and reports

of significant

accomplishments.

PRC 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s procurement

and contracting

activities.

PRC 3 AUTHORIZATIONS AND Contracting officers,

APPOINTMENTS purchase limitations, etc.

PRC 4 PROCUREMENT METHODS Formal advertising,

negotiations, small

purchases, and blanket

purchase agreements.

PRC 5 SUPPLIERS AND CONTRACTORS

PRC 5-1 Bidder Lists

PRC 5-2 Ineligible Bidders

PRC 5-3 Small Business and

Minority Businesses

PRC 5-4 Catalogs, Price Lists,

and Schedules

PRC 6 PURCHASE ORDERS AND Policies and procedures

REQUISITIONS for submission and requisition.

PRC 7 CONTRACTS AND Subdivide by type of

AGREEMENTS contract such as

lease, rental, interagency

agreement, etc. Includes

general material on clauses,

forms, etc.

40

APPENDIX 2

CODE TITLE

PRC 8 SOLICITATIONS, BIDS,

AND AWARDS

PRC 8-1 Invitation for Bids and

Request for Proposals

PRC 8-2 Evaluation of Bids and

Proposals

PRC 8-3 Negotiation

PRC 8-4 Award

PRC 9 CONTRACT ADMINISTRATION

PRC 9-1 Contract Monitoring

PRC 9-2 Changes and Modifications

PRC 9-3 Cost and Billing Rates

PRC 9-4 Closeout and Termination

41

APPENDIX 2

PROPERTY DISPOSITION (PRD)

Use these subject categories for general correspondence and

related papers pertaining to the maintenance, rental, and

demolition or sale of property acquired by or in the custody of

the Secretary. Do NOT use this outline for documentation that is

appropriate for filing in specific case files.

CODE TITLE COMMENT

PRD PROPERTY DISPOSITION Information pertaining to

general policies and

procedures that cannot be

put under specific

subjects of this outline.

PRD 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

PRD 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s property

disposition

programs.

PRD 3 CONTRACTS

PRD 3-1 Management Broker

PRD 3-2 Real Estate Broker

PRD 4 DEMOLITION

PRD 5 PROPERTY ACQUISITION

PRD 5-1 Default

PRD 5-2 Natural Disasters

PRD 6 PROPERTY MANAGEMENT

PRD 6-1 Evictions

PRD 6-2 Inspections

PRD 6-3 Leasing

PRD 6-4 Maintenance and Repairs

PRD 6-5 Vandalism

42

APPENDIX 2

CODE TITLE

PRD 7 SALES

PRD 7-1 Appraisals

PRD 7-2 Financing

PRD 7-3 Listings

43

APPENDIX 2

RECORDS MANAGEMENT (REM)

Use these subject categories for general correspondence and

related papers pertaining to such records management functions as

records maintenance and disposition, document security, and the

management of correspondence, forms, directives, and reports. Do

NOT use this outline for documentation that is appropriate for

filing in a specific case file.

CODE TITLE COMMENT

REM RECORDS MANAGEMENT Information pertaining to

general policies and

procedures that cannot be put

under specific subjects of

this outline.

REM 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

REM 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s records

management programs.

REM 3 CORRESPONDENCE Procedures, instructions, etc.

MANAGEMENT

REM 4 DIRECTIVES MANAGEMENT Correspondence on

systems for issuing

policy and

procedures and for

giving guidance to

HUD personnel and

outsiders. Do NOT

use for copies of

directives.

REM 5 DOCUMENT AND Systems and procedures

regarding the

INFORMATION SECURITY handling and control of

information and

documents. Includes

material on technical,

administrative, and

physical safeguards to

ensure the

confidentiality of

records containing

personal and proprietary

information.

REM 6 FORMS MANAGEMENT General correspondence on

forms clearance and

control, design and

development, analysis,

storage, and

distribution.

REM 7 LIBRARY MANAGEMENT

REM 8 MAIL MANAGEMENT

REM 9 MICROFORM MANAGEMENT General

correspondence

regarding the

management of

microfilm,

microfiche,

microcards, etc.

44

APPENDIX 2

CODE TITLE COMMENT

REM 10 RECORDS DISPOSITION General correspondence on

policy and procedures to be

followed in administering and

operating HUD\'s records

disposition programs as a

whole.

REM 10-1 Disposition Schedules General

correspondence about

scheduling records.

Exclude SF 115\'s

themselves.

REM 10-2 Records Retirement

REM 10-2 Records Retirement

REM 10-3 Statistical Reports

of Records Holdings

REM 11 RECORDS EQUIPMENT AND

SUPPLIES

REM 12 RECORDS MAINTENANCE Filing systems.

REM 13 RECORDS MANAGEMENT General matters regarding the

preparation, submission,

control, and cost of reports.

REM 14 VITAL RECORDS General correspondence on

policy and procedures to be

followed in handling records

essential to HUD\'s operations

in an emergency situation.

REM 15 WORD PROCESSING

45

APPENDIX 2

RESEARCH (RES)

Use these subject categories for general correspondence and

related papers pertaining to research, new methods and materials,

new technology, analysis, and studies. Do NOT use this outline

for documentation that is appropriate for filing in specific case

files.

CODE TITLE COMMENT

RES RESEARCH Information pertaining to

general policies and

procedures that cannot be put

under specific subjects of

this outline.

RES 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

RES 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s research

programs.

RES 3 ANALYSIS

RES 3-1 Economic

RES 3-2 Housing Market

RES 3-3 Program

RES 4 CONTRACTS

RES 5 HOUSING

RES 5-1 Design

RES 5-2 Finance

RES 6 NEW METHODS AND TECHNOLOGY

RES 7 PROPOSALS

RES 8 STUDIES

RES 9 TESTING

46

APPENDIX 2

TRAVEL AND TRANSPORTATION (TRV)

Use these subject categories for general correspondence and

related papers pertaining to the travel of individuals and the

movement of household goods; the shipment of equipment, supplies,

and materials; and the acquisition, maintenance, use, and

disposition of motor vehicles. Do NOT use this outline for

documentation that is appropriate for filing in a specific case

file.

See the FINANCIAL MANAGEMENT subject outline for \"Travel

Accounting\".

CODE TITLE COMMENT

TRV TRAVEL AND Information pertaining to

general policies

TRANSPORTATION and procedures that

cannot be put under

specific subjects of this

outline.

TRV 1 REPORTS AND STATISTICS General reports,

studies, surveys,

progress reports,

and reports of

significant

accomplishments.

TRV 2 LAWS AND REGULATIONS Proposed laws and

regulations, and any

revisions, relating

to HUD\'s travel and

transportation

activities.

TRV 3 FREIGHT AND EXPRESS

SHIPMENTS

TRV 3-1 Carriers General information on

rates, fares, tariffs,

routes, and schedules.

TRV 3-2 Bills of Lading Procedures regarding

preparation and

submission.

TRV 3-3 Claims Loss and damage.

TRV 4 GOVERNMENT VEHICLES General material on

acquisition, assign-ments

and use, credit cards,

operator permits,

,maintenance and repairs,

and motor vehicle

reporting. Includes GSA

Interagency Pool vehicles

and HUD vehicles.

TRV 5 ITINERARIES AND

RESERVATIONS

TRV 6 TRANSPORTATION OF PERSONAL

AND HOUSEHOLD EFFECTS

TRV 7 TRAVEL ALLOWANCES Per diem and mileage

rates, travel advances,

etc.

47

APPENDIX 2

CODE TITLE COMMENT

TRV 8 TRAVEL ORDERS AND General material of a

regulatory or proce-

AUTHORIZATIONS dural nature. Includes

transportation requests.

TRV 9 TRAVEL VOUCHERS Procedures regarding

preparation and sub-mission. See FIN

for accounting

matters.

48