**NIH BOARD OF CONTRACT AWARDS REVIEW CHECKLIST**

**ARCHITECT-ENGINEER ACQUISITIONS**

+--------------------------+-------------------------------------------+
| **REVIEW TYPE**          |                                           |
|                          |                                           |
| **( ) Presolicitation (  |                                           |
| ) Preaward (             |                                           |
| )Postaward**             |                                           |
+--------------------------+-------------------------------------------+
| Office of Acquisition    |                                           |
+--------------------------+-------------------------------------------+
| Awarding Office          |                                           |
+--------------------------+-------------------------------------------+
| Presolicitation or       |                                           |
| Contract Number          |                                           |
+--------------------------+-------------------------------------------+
| Contract Specialist      |                                           |
+--------------------------+-------------------------------------------+
| Contracting Officer      |                                           |
+--------------------------+-------------------------------------------+
| Total Price/Estimated    |                                           |
| Cost                     |                                           |
+--------------------------+-------------------------------------------+
| Period of Performance    |                                           |
+--------------------------+-------------------------------------------+
| Brief Description of     |                                           |
| Items or Services Being  |                                           |
| Acquired                 |                                           |
+--------------------------+-------------------------------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
| S |                     |           |   |   |   |                   |
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| C |                     |           |   |   |   |                   |
| T |                     |           |   |   |   |                   |
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| l |                     |           |   |   |   |                   |
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| i |                     |           |   |   |   |                   |
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| n |                     |           |   |   |   |                   |
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| a |                     |           |   |   |   |                   |
| r |                     |           |   |   |   |                   |
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| A |                     |           |   |   |   |                   |
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| t |                     |           |   |   |   |                   |
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| v |                     |           |   |   |   |                   |
| i |                     |           |   |   |   |                   |
| t |                     |           |   |   |   |                   |
| i |                     |           |   |   |   |                   |
| e |                     |           |   |   |   |                   |
| s |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   | Aa                  | **Ac      |   |   |   |                   |
|   |                     | quisition |   |   |   |                   |
|   |                     | P         |   |   |   |                   |
|   |                     | lanning** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Was W               | FAR       |   |   |   |                   |
| . |                     | 7.102;    |   |   |   |                   |
| 1 | Was adequate market | 10.001,   |   |   |   |                   |
|   | research performed? | 10.002;   |   |   |   |                   |
|   |                     | 12.101    |   |   |   |                   |
|   |                     | (over     |   |   |   |                   |
|   |                     | \$100K);  |   |   |   |                   |
|   |                     | HHSAR     |   |   |   |                   |
|   |                     | 307.7105  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Does File contain   | FAR       |   |   |   |                   |
| . | an adequate         | 7.105;    |   |   |   |                   |
| 2 | Acquisition Plan    | HHSAR     |   |   |   |                   |
|   | (AP), addressing    | 307.71    |   |   |   |                   |
|   | all FAR and HHSAR   | (\>\$500K |   |   |   |                   |
|   | requirements?       | -- but    |   |   |   |                   |
|   |                     | see       |   |   |   |                   |
|   |                     | docu      |   |   |   |                   |
|   |                     | mentation |   |   |   |                   |
|   |                     | req       |   |   |   |                   |
|   |                     | uirements |   |   |   |                   |
|   |                     | for       |   |   |   |                   |
|   |                     | \<\$500K  |   |   |   |                   |
|   |                     | or other  |   |   |   |                   |
|   |                     | e         |   |   |   |                   |
|   |                     | xceptions |   |   |   |                   |
|   |                     | at        |   |   |   |                   |
|   |                     | 307       |   |   |   |                   |
|   |                     | .7101(c)) |   |   |   |                   |
|   |                     |           |   |   |   |                   |
|   |                     | [HHS AP   |   |   |   |                   |
|   |                     | templa    |   |   |   |                   |
|   |                     | te](http: |   |   |   |                   |
|   |                     | //www.kno |   |   |   |                   |
|   |                     | wnet.hhs. |   |   |   |                   |
|   |                     | gov/acqui |   |   |   |                   |
|   |                     | sition/HH |   |   |   |                   |
|   |                     | Sacquisit |   |   |   |                   |
|   |                     | ionplan-F |   |   |   |                   |
|   |                     | inal.doc) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Was acquisition     | FAR       |   |   |   |                   |
| . | plan developed by   | 7.102(b)  |   |   |   |                   |
| 3 | entire team and has |           |   |   |   |                   |
|   | each participant    | FAR 7.105 |   |   |   |                   |
|   | been identified in  |           |   |   |   |                   |
|   | the AP?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Does AP discuss the | FAR       |   |   |   |                   |
| . | rationale for the   | 16.103,   |   |   |   |                   |
| 4 | contract type       |           |   |   |   |                   |
|   | selected and is the | [HHS AP   |   |   |   |                   |
|   | type appropriate    | templa    |   |   |   |                   |
|   | for the             | te](http: |   |   |   |                   |
|   | requirement?        | //www.kno |   |   |   |                   |
|   |                     | wnet.hhs. |   |   |   |                   |
|   |                     | gov/acqui |   |   |   |                   |
|   |                     | sition/HH |   |   |   |                   |
|   |                     | Sacquisit |   |   |   |                   |
|   |                     | ionplan-F |   |   |   |                   |
|   |                     | inal.doc) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If noncompetitive,  | FAR 6.3,  |   |   |   |                   |
| . | has a JOFOC been    | HHSAR     |   |   |   |                   |
| 5 | written and         | 306.3,    |   |   |   |                   |
|   | approved at the     | JOFOC     |   |   |   |                   |
|   | applicable level?   | Desk      |   |   |   |                   |
|   |                     | Guide     |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Did the Government  | FAR       |   |   |   |                   |
| . | develop an          | 7.105;    |   |   |   |                   |
| 6 | independent         | 36.605,   |   |   |   |                   |
|   | government cost     | HHSAR     |   |   |   |                   |
|   | estimate and is it  | 307.7103  |   |   |   |                   |
|   | adequate?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+---+-------------------+
| * | **Action Item**     | **FAR     |   | * | * | * | **Comments**      |
| * |                     | /HHSAR/** |   | * | * | * |                   |
| N |                     |           |   | Y | N | N |                   |
| o |                     | **NIH     |   | e | o | / |                   |
| . |                     | Policy    |   | s | * | A |                   |
| * |                     | Part**    |   | * | * | * |                   |
| * |                     |           |   | * |   | * |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+
| A | Is there evidence   | FAR       |   |   |   |   |                   |
| . | of milestone        | 7.10      |   |   |   |   |                   |
| 7 | p                   | 5(b)(20); |   |   |   |   |                   |
|   | lanning/scheduling? | HHSAR     |   |   |   |   |                   |
|   |                     | 307.7106  |   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+
| A | If requirement is   | FAR       |   |   |   |   |                   |
| . | potentially         | 50.20     |   |   |   |   |                   |
| 8 | appropriate for     | 5-2(a)(3) |   |   |   |   |                   |
|   | Safety Act          |           |   |   |   |   |                   |
|   | protections, is     |           |   |   |   |   |                   |
|   | there evidence in   |           |   |   |   |   |                   |
|   | the file that the   |           |   |   |   |   |                   |
|   | program office      |           |   |   |   |   |                   |
|   | obtained            |           |   |   |   |   |                   |
|   | pre-qualification   |           |   |   |   |   |                   |
|   | notice?             |           |   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+
| A | If funded with      | FAR       |   |   |   |   |                   |
| . | disaster assistance | 3.1       |   |   |   |   |                   |
| 9 | funds and requested | 003(b)(2) |   |   |   |   |                   |
|   | by DHS, does the    |           |   |   |   |   |                   |
|   | acquisition include |           |   |   |   |   |                   |
|   | requirement to      |           |   |   |   |   |                   |
|   | display any fraud   |           |   |   |   |   |                   |
|   | hotline poster      |           |   |   |   |   |                   |
|   | applicable to       |           |   |   |   |   |                   |
|   | specific project?   |           |   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+
| A | Is there evidence   | HHSAR     |   |   |   |   |                   |
| . | of adequate funding | 307.7104  |   |   |   |   |                   |
| 1 | or intent to commit |           |   |   |   |   |                   |
| 0 | funds?              |           |   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+
| A | Does the file       | HHSAR     |   |   |   |   |                   |
| . | contain evidence of | 307.170;  |   |   |   |   |                   |
| 1 | project             | 307.170-1 |   |   |   |   |                   |
| 1 | officer/COTR        |           |   |   |   |   |                   |
|   | training, or        |           |   |   |   |   |                   |
|   | waiver?             |           |   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+
|   |                     | **Small   |   |   |   |   |                   |
|   |                     | B         |   |   |   |   |                   |
|   |                     | usiness** |   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+
| A | If exceeding        | FAR       |   |   |   |   |                   |
| . | specified           | 7.104(d); |   |   |   |   |                   |
| 1 | thresholds, was     | HHSAR     |   |   |   |   |                   |
| 2 | acquisition plan    | 319.501   |   |   |   |   |                   |
|   | coordinated with    |           |   |   |   |   |                   |
|   | small business      |           |   |   |   |   |                   |
|   | specialist          |           |   |   |   |   |                   |
|   | (HHS-653)? If       |           |   |   |   |   |                   |
|   | applicable, were    |           |   |   |   |   |                   |
|   | proper appeal       |           |   |   |   |   |                   |
|   | procedures          |           |   |   |   |   |                   |
|   | followed?           |           |   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+
| A | If CO rejects the   | FAR       |   |   |   |   |                   |
| . | SBS' or SBA PCR's   | 19.202-1, |   |   |   |   |                   |
| 1 | recommendation, has | FAR       |   |   |   |   |                   |
| 3 | the justification   | 19.505,   |   |   |   |   |                   |
|   | been documented on  | HHSAR     |   |   |   |   |                   |
|   | the HHS Form 653    | 319.501   |   |   |   |   |                   |
|   | and, if SBA PCR     |           |   |   |   |   |                   |
|   | recommendation has  |           |   |   |   |   |                   |
|   | been rejected, has  |           |   |   |   |   |                   |
|   | the SBA PCR been    |           |   |   |   |   |                   |
|   | timely notified?    |           |   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If this requirement | FAR       |   |   |   |                   |
| . | was previously an   | 19.202    |   |   |   |                   |
| 1 | SBSA, and its       | -1(e)(1); |   |   |   |                   |
| 4 | current size makes  | 19.501(f) |   |   |   |                   |
|   | it unlikely for     |           |   |   |   |                   |
|   | competition by SBs, | FAR       |   |   |   |                   |
|   | or the requirement  | 10.001    |   |   |   |                   |
|   | involves bundling,  |           |   |   |   |                   |
|   | has coordination    |           |   |   |   |                   |
|   | with SBA PCR taken  |           |   |   |   |                   |
|   | place at least 30   |           |   |   |   |                   |
|   | days prior to       |           |   |   |   |                   |
|   | release of RFP?     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If 8(a) contract is | FAR       |   |   |   |                   |
| . | contemplated, has   | 19.804    |   |   |   |                   |
| 1 | Offering Letter     |           |   |   |   |                   |
| 5 | been sent to SBA?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If 8(a)             | FAR       |   |   |   |                   |
| . | acquisition, does   | 19.805-1  |   |   |   |                   |
| 1 | requirement meet    |           |   |   |   |                   |
| 6 | the test for a      |           |   |   |   |                   |
|   | single source 8(a)  |           |   |   |   |                   |
|   | acquisition? If     |           |   |   |   |                   |
|   | over the threshold, |           |   |   |   |                   |
|   | is the requirement  |           |   |   |   |                   |
|   | set up as           |           |   |   |   |                   |
|   | competitive?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has HUBZone         | FAR       |   |   |   |                   |
| . | set-aside been      | 19.1305   |   |   |   |                   |
| 1 | considered?         |           |   |   |   |                   |
| 7 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has                 | FAR       |   |   |   |                   |
| . | service-disabled    | 19.1405   |   |   |   |                   |
| 1 | veteran-owned small |           |   |   |   |                   |
| 8 | business (SDVOSB)   |           |   |   |   |                   |
|   | set-aside been      |           |   |   |   |                   |
|   | considered?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | *         |   |   |   |                   |
|   |                     | *Contract |   |   |   |                   |
|   |                     | Type      |   |   |   |                   |
|   |                     | /Purchase |   |   |   |                   |
|   |                     | Descr     |   |   |   |                   |
|   |                     | iption/** |   |   |   |                   |
|   |                     |           |   |   |   |                   |
|   |                     | **        |   |   |   |                   |
|   |                     | SOW/SOO** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Do services         | P.L.      |   |   |   |                   |
| . | correctly fall      | 95-582,   |   |   |   |                   |
| 1 | under the Brooks    | FAR       |   |   |   |                   |
| 9 | Act definition?     | 36.601-4  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Is Purchase         | FAR       |   |   |   |                   |
| . | de                  | 11.002,   |   |   |   |                   |
| 2 | scription/statement | 11.101(a) |   |   |   |                   |
| 0 | of work,            |           |   |   |   |                   |
|   | specification, etc. |           |   |   |   |                   |
|   | adequate, limiting  |           |   |   |   |                   |
|   | use of "brand name  |           |   |   |   |                   |
|   | or equal" unless    |           |   |   |   |                   |
|   | justified, and      |           |   |   |   |                   |
|   | following           |           |   |   |   |                   |
|   | established         |           |   |   |   |                   |
|   | purchase            |           |   |   |   |                   |
|   | description order   |           |   |   |   |                   |
|   | of preference?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Do requirements     | FAR       |   |   |   |                   |
| . | documents achieve   | 1         |   |   |   |                   |
| 2 | maximum practicable | 1.101(b), |   |   |   |                   |
| 1 | energy efficiency,  | FAR 23.2, |   |   |   |                   |
|   | as well as use of   | 23.4,     |   |   |   |                   |
|   | recovered material, | 23.7      |   |   |   |                   |
|   | environmentally     |           |   |   |   |                   |
|   | preferable          |           |   |   |   |                   |
|   | materials, energy-  |           |   |   |   |                   |
|   | and water-efficient |           |   |   |   |                   |
|   | products, renewable |           |   |   |   |                   |
|   | energy              |           |   |   |   |                   |
|   | technologies,       |           |   |   |   |                   |
|   | products containing |           |   |   |   |                   |
|   | energy-efficient    |           |   |   |   |                   |
|   | standby power       |           |   |   |   |                   |
|   | devices, ENERGY     |           |   |   |   |                   |
|   | STAR or FEMP        |           |   |   |   |                   |
|   | products as         |           |   |   |   |                   |
|   | required, and       |           |   |   |   |                   |
|   | biobased products,  |           |   |   |   |                   |
|   | as applicable?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | For facility design | FAR       |   |   |   |                   |
| . | contracts, does SOW | 36        |   |   |   |                   |
| 2 | require that A-E    | .601-3(a) |   |   |   |                   |
| 2 | specify in          |           |   |   |   |                   |
|   | construction design |           |   |   |   |                   |
|   | specifications: use |           |   |   |   |                   |
|   | of maximum          |           |   |   |   |                   |
|   | practicable amt. of |           |   |   |   |                   |
|   | recovered materials |           |   |   |   |                   |
|   | IAW perf.           |           |   |   |   |                   |
|   | requirements,       |           |   |   |   |                   |
|   | availability, price |           |   |   |   |                   |
|   | reasonableness, and |           |   |   |   |                   |
|   | cost-effectiveness, |           |   |   |   |                   |
|   | & as appropriate,   |           |   |   |   |                   |
|   | does SOW also       |           |   |   |   |                   |
|   | require A-E to      |           |   |   |   |                   |
|   | consider energy &   |           |   |   |   |                   |
|   | conservation,       |           |   |   |   |                   |
|   | pollution           |           |   |   |   |                   |
|   | prevention, & waste |           |   |   |   |                   |
|   | reduction to        |           |   |   |   |                   |
|   | maximum extent      |           |   |   |   |                   |
|   | practicable in      |           |   |   |   |                   |
|   | developing          |           |   |   |   |                   |
|   | construction design |           |   |   |   |                   |
|   | specs?              |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If both A&E and     | FAR       |   |   |   |                   |
| . | other services are  | 36.601-36 |   |   |   |                   |
| 2 | required, are       |           |   |   |   |                   |
| 3 | proper procedures   |           |   |   |   |                   |
|   | followed?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **S       |   |   |   |                   |
|   |                     | ervices** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Is there            | FAR       |   |   |   |                   |
| . | documentation that  | 7.503;    |   |   |   |                   |
| 2 | the services, if    | 11.106    |   |   |   |                   |
| 4 | applicable, do not  |           |   |   |   |                   |
|   | represent an        |           |   |   |   |                   |
|   | inherently          |           |   |   |   |                   |
|   | governmental        |           |   |   |   |                   |
|   | function?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **B       |   |   |   |                   |
|   |                     | undling** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Does AP address     | FAR       |   |   |   |                   |
| . | bundling, and if    | 7.107,    |   |   |   |                   |
| 2 | anticipated, was    | 19.20     |   |   |   |                   |
| 5 | market research     | 2-1(e)(1) |   |   |   |                   |
|   | conducted to        |           |   |   |   |                   |
|   | determine whether   |           |   |   |   |                   |
|   | bundling was        |           |   |   |   |                   |
|   | necessary and if    |           |   |   |   |                   |
|   | so, was it          |           |   |   |   |                   |
|   | justified and       |           |   |   |   |                   |
|   | approved?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If bundled contract | FAR       |   |   |   |                   |
| . | is anticipated, has | 10.       |   |   |   |                   |
| 2 | proper notification | 001(c)(1) |   |   |   |                   |
| 6 | to affected         | & (2),    |   |   |   |                   |
|   | incumbent SB        | 7.107(a); |   |   |   |                   |
|   | concerns taken      |           |   |   |   |                   |
|   | place?              | 19.20     |   |   |   |                   |
|   |                     | 2-1(e)(1) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has coordination of | FAR1      |   |   |   |                   |
| . | anticipated bundled | 9.202-1(e |   |   |   |                   |
| 2 | contract taken      | )(1)(iii) |   |   |   |                   |
| 7 | place with HHS SBS  |           |   |   |   |                   |
|   | and PCR?            |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **        |   |   |   |                   |
|   |                     | Sources** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Are sources         | FAR       |   |   |   |                   |
| . | selected in         | 36.601-3, |   |   |   |                   |
| 2 | accordance with the | 36.602    |   |   |   |                   |
| 8 | procedures in FAR   |           |   |   |   |                   |
|   | 36.6?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Source  |   |   |   |                   |
|   |                     | Selection |   |   |   |                   |
|   |                     | P         |   |   |   |                   |
|   |                     | lanning** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If past performance | FAR       |   |   |   |                   |
| . | is not to be        | 15.403(c  |   |   |   |                   |
| 2 | evaluated, has CO   | )(3)(iii) |   |   |   |                   |
| 9 | provided rationale? |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Is A&E Evaluation   | FAR       |   |   |   |                   |
| . | Board composed of   | 36        |   |   |   |                   |
| 3 | members who have    | .602-2(a) |   |   |   |                   |
| 0 | experience in       |           |   |   |   |                   |
|   | architecture,       |           |   |   |   |                   |
|   | engineering,        |           |   |   |   |                   |
|   | construction and    |           |   |   |   |                   |
|   | Government          |           |   |   |   |                   |
|   | acquisition?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **O       |   |   |   |                   |
|   |                     | COI/COI** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If potential for    | FAR       |   |   |   |                   |
| . | OCOI/COI has been   | 9.504(b)  |   |   |   |                   |
| 3 | determined, did CO  |           |   |   |   |                   |
| 1 | obtain              |           |   |   |   |                   |
|   | assistance/advice   |           |   |   |   |                   |
|   | of technical        |           |   |   |   |                   |
|   | specialists and OGC |           |   |   |   |                   |
|   | in evaluating       |           |   |   |   |                   |
|   | potential           |           |   |   |   |                   |
|   | conflicts?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If significant      | FAR       |   |   |   |                   |
| . | potential for       | 9.504(c)  |   |   |   |                   |
| 3 | OCOI/COI, did CO    |           |   |   |   |                   |
| 2 | provide written     |           |   |   |   |                   |
|   | analysis,           |           |   |   |   |                   |
|   | recommended course  |           |   |   |   |                   |
|   | of action, draft    |           |   |   |   |                   |
|   | RFP provision and   |           |   |   |   |                   |
|   | clause language to  |           |   |   |   |                   |
|   | HCA?                |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **D&Fs    |   |   |   |                   |
|   |                     | /JUSTIFI- |   |   |   |                   |
|   |                     | CATIONS** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If submission of    | FAR       |   |   |   |                   |
| . | cost/pricing data   | 15        |   |   |   |                   |
| 3 | \>SAT but \<\$650K  | .403-4(a) |   |   |   |                   |
| 3 | is required, has    |           |   |   |   |                   |
|   | approval been       |           |   |   |   |                   |
|   | obtained?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If applicable, is   | FAR       |   |   |   |                   |
| . | there an approved   | 16.601(c) |   |   |   |                   |
| 3 | D&F for use of a    |           |   |   |   |                   |
| 4 | T&M or L/H          |           |   |   |   |                   |
|   | contract?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If applicable, is   | FAR       |   |   |   |                   |
| . | there an approved   | 16.       |   |   |   |                   |
| 3 | D&F for use of a    | 603-3(a), |   |   |   |                   |
| 5 | letter contract and | HHSAR     |   |   |   |                   |
|   | has it been         | 3         |   |   |   |                   |
|   | properly approved?  | 16.603-3, |   |   |   |                   |
|   |                     | OAMP      |   |   |   |                   |
|   |                     | Policy    |   |   |   |                   |
|   |                     | Letter    |   |   |   |                   |
|   |                     | 2004-01   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If applicable, has  | FAR       |   |   |   |                   |
| . | D&F been executed   | 17.206    |   |   |   |                   |
| 3 | for evaluation or   |           |   |   |   |                   |
| 6 | non-evaluation of   |           |   |   |   |                   |
|   | options?            |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If applicable, is   | FAR       |   |   |   |                   |
| . | there a properly    | 16.603,   |   |   |   |                   |
| 3 | approved D&F for    | HHSAR     |   |   |   |                   |
| 7 | use of a letter     | 3         |   |   |   |                   |
|   | contract?           | 16.603-3, |   |   |   |                   |
|   |                     | OAMP      |   |   |   |                   |
|   |                     | Policy    |   |   |   |                   |
|   |                     | Letter    |   |   |   |                   |
|   |                     | 2004-1    |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If a particular     | FAR       |   |   |   |                   |
| . | source is excluded  | 6.202(b), |   |   |   |                   |
| 3 | from competition to | HHSAR     |   |   |   |                   |
| 8 | establish or        | 306.202   |   |   |   |                   |
|   | maintain            |           |   |   |   |                   |
|   | alternative         |           |   |   |   |                   |
|   | source(s), has      |           |   |   |   |                   |
|   | determination been  |           |   |   |   |                   |
|   | made and approved?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If contract action  | FAR       |   |   |   |                   |
| . | with Government     | 3.602,    |   |   |   |                   |
| 3 | employee or         | HHSAR     |   |   |   |                   |
| 9 | business concern    | 303.602   |   |   |   |                   |
|   | substantially owned |           |   |   |   |                   |
|   | or controlled by    |           |   |   |   |                   |
|   | one or more         |           |   |   |   |                   |
|   | Government          |           |   |   |   |                   |
|   | employees, did CO   |           |   |   |   |                   |
|   | obtain exception to |           |   |   |   |                   |
|   | policy?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If liquidated       | FAR 11.5  |   |   |   |                   |
| . | damages planned,    |           |   |   |   |                   |
| 4 | are they adequately |           |   |   |   |                   |
| 0 | documented as to    |           |   |   |   |                   |
|   | their need, and not |           |   |   |   |                   |
|   | considered a        |           |   |   |   |                   |
|   | penalty?            |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If acquisition      | FAR Part  |   |   |   |                   |
| . | meets definition of | 18        |   |   |   |                   |
| 4 | "emergency          |           |   |   |   |                   |
| 1 | acquisition         |           |   |   |   |                   |
|   | flexibilities" have |           |   |   |   |                   |
|   | available           |           |   |   |   |                   |
|   | acquisition         |           |   |   |   |                   |
|   | flexibilities or    |           |   |   |   |                   |
|   | emergency           |           |   |   |   |                   |
|   | flexibilities been  |           |   |   |   |                   |
|   | considered, & if    |           |   |   |   |                   |
|   | not, has action as  |           |   |   |   |                   |
|   | written been        |           |   |   |   |                   |
|   | justified as to     |           |   |   |   |                   |
|   | rationale for not   |           |   |   |   |                   |
|   | using these         |           |   |   |   |                   |
|   | flexibilities?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If multiyear        | FAR       |   |   |   |                   |
| . | contracting is      | 17.105-1  |   |   |   |                   |
| 4 | used, has HCA       |           |   |   |   |                   |
| 2 | determination been  |           |   |   |   |                   |
|   | obtained?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If IDIQ \>\$100M,   | FAR       |   |   |   |                   |
| . | is D&F approved by  | 16.504(   |   |   |   |                   |
| 4 | HCA in file?        | c)(1)(ii) |   |   |   |                   |
| 3 |                     |           |   |   |   |                   |
|   |                     | \(D\)     |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **S       |   |   |   |                   |
|   |                     | ynopsis** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Is there a          | FAR       |   |   |   |                   |
| . | FedBizOpps notice   | 5.205(d), |   |   |   |                   |
| 4 | of intent to        | 36.601-1  |   |   |   |                   |
| 4 | contract for A&E    |           |   |   |   |                   |
|   | services, including |           |   |   |   |                   |
|   | specific selection  |           |   |   |   |                   |
|   | criteria            |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Does synopsis       | FAR       |   |   |   |                   |
| . | include proper      | 19.303(a) |   |   |   |                   |
| 4 | NAICS code and size |           |   |   |   |                   |
| 5 | standard?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Does synopsis allow | FAR       |   |   |   |                   |
| . | at least a 30-day   | 5.203(d)  |   |   |   |                   |
| 4 | response time from  | (includes |   |   |   |                   |
| 6 | date of publication | co        |   |   |   |                   |
|   | of notice of intent | mpetitive |   |   |   |                   |
|   | to contract for A-E | 8(a)      |   |   |   |                   |
|   | services?           | acqu      |   |   |   |                   |
|   |                     | isitions) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If non-competitive  | FAR 6.3,  |   |   |   |                   |
| . | acquisition under a | 6.4, 6.5, |   |   |   |                   |
| 4 | FAR Part 6          | HHSAR     |   |   |   |                   |
| 7 | exception requiring | 306.2,    |   |   |   |                   |
|   | advertising in      | 306.3,    |   |   |   |                   |
|   | FedBizOpps, has the | 306.5     |   |   |   |                   |
|   | synopsis been       |           |   |   |   |                   |
|   | issued or is a      |           |   |   |   |                   |
|   | draft synopsis in   |           |   |   |   |                   |
|   | file?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If CO believes that | HHSAR     |   |   |   |                   |
| . | advance notice is   | 305.202   |   |   |   |                   |
| 4 | not appropriate,    |           |   |   |   |                   |
| 8 | has memo been sent  |           |   |   |   |                   |
|   | to HHS requesting   |           |   |   |   |                   |
|   | relief from         |           |   |   |   |                   |
|   | synopsizing and has |           |   |   |   |                   |
|   | it been approved?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If Safety Act is    | FAR       |   |   |   |                   |
| . | applicable, does    | 50        |   |   |   |                   |
| 4 | pre-solicitation    | .205-2(b) |   |   |   |                   |
| 9 | notice state that   |           |   |   |   |                   |
|   | pre-qualification   |           |   |   |   |                   |
|   | designation notice  |           |   |   |   |                   |
|   | has been requested  |           |   |   |   |                   |
|   | and either issued   |           |   |   |   |                   |
|   | or denied by DHS?   |           |   |   |   |                   |
|   | If designation      |           |   |   |   |                   |
|   | notice has been     |           |   |   |   |                   |
|   | issued, has it been |           |   |   |   |                   |
|   | incorporated into   |           |   |   |   |                   |
|   | RFP?                |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **E       |   |   |   |                   |
|   |                     | valuation |   |   |   |                   |
|   |                     | P         |   |   |   |                   |
|   |                     | lanning** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Is SF-330, A-E      | FAR       |   |   |   |                   |
| . | Qualifications form | 36.702(b) |   |   |   |                   |
| 5 | used for evaluation |           |   |   |   |                   |
| 0 | of potential A&E    |           |   |   |   |                   |
|   | contractors?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Do selection        | FAR       |   |   |   |                   |
| . | criteria for        | 36.60     |   |   |   |                   |
| 5 | potential A-E       | 2-1(a)(1) |   |   |   |                   |
| 1 | contractors         |           |   |   |   |                   |
|   | consider            |           |   |   |   |                   |
|   | professional        |           |   |   |   |                   |
|   | qualifications      |           |   |   |   |                   |
|   | necessary for       |           |   |   |   |                   |
|   | satisfactory        |           |   |   |   |                   |
|   | performance?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Do selection        | FAR       |   |   |   |                   |
| . | criteria consider   | 36.60     |   |   |   |                   |
| 5 | specialized         | 2-1(a)(2) |   |   |   |                   |
| 2 | experience and      |           |   |   |   |                   |
|   | technical           |           |   |   |   |                   |
|   | competence in type  |           |   |   |   |                   |
|   | of work required,   |           |   |   |   |                   |
|   | and where           |           |   |   |   |                   |
|   | appropriate,        |           |   |   |   |                   |
|   | experience in       |           |   |   |   |                   |
|   | energy              |           |   |   |   |                   |
|   | conservation,       |           |   |   |   |                   |
|   | pollution           |           |   |   |   |                   |
|   | prevention, waste   |           |   |   |   |                   |
|   | reduction and use   |           |   |   |   |                   |
|   | of recovered        |           |   |   |   |                   |
|   | materials?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Do selection        | FAR       |   |   |   |                   |
| . | criteria consider   | 36.60     |   |   |   |                   |
| 5 | capacity to         | 2-1(a)(3) |   |   |   |                   |
| 3 | accomplish work in  |           |   |   |   |                   |
|   | required time       |           |   |   |   |                   |
|   | period?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Do selection        | FAR       |   |   |   |                   |
| . | criteria consider   | 36.60     |   |   |   |                   |
| 5 | past performance on | 2-1(a)(4) |   |   |   |                   |
| 4 | contracts with      |           |   |   |   |                   |
|   | Government agencies |           |   |   |   |                   |
|   | and private sector  |           |   |   |   |                   |
|   | in terms of cost    |           |   |   |   |                   |
|   | control, quality of |           |   |   |   |                   |
|   | work and compliance |           |   |   |   |                   |
|   | with performance    |           |   |   |   |                   |
|   | schedules?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Do selection        | FAR       |   |   |   |                   |
| . | criteria consider   | 36.60     |   |   |   |                   |
| 5 | location in general | 2-1(a)(5) |   |   |   |                   |
| 5 | geographical area   |           |   |   |   |                   |
|   | of the project and  |           |   |   |   |                   |
|   | knowledge of        |           |   |   |   |                   |
|   | locality of the     |           |   |   |   |                   |
|   | project             |           |   |   |   |                   |
|   | (application of     |           |   |   |   |                   |
|   | this criterion must |           |   |   |   |                   |
|   | leave an            |           |   |   |   |                   |
|   | appropriate no. of  |           |   |   |   |                   |
|   | qualified firms)?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If using a design   | FAR       |   |   |   |                   |
| . | competition, has    | 36        |   |   |   |                   |
| 5 | head of agency      | .602-1(b) |   |   |   |                   |
| 6 | given approval?     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Does RFP clearly    | FAR       |   |   |   |                   |
| . | state all factors   | 1         |   |   |   |                   |
| 5 | and subfactors and  | 5.304(d), |   |   |   |                   |
| 7 | their relative      | HHSAR     |   |   |   |                   |
|   | importance?         | 315.20    |   |   |   |                   |
|   |                     | 4-5(c)(1) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Misc.   |   |   |   |                   |
|   |                     | Issues**  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If IDIQ, are        | FAR       |   |   |   |                   |
| . | multiple awards     | 16.504(c) |   |   |   |                   |
| 5 | anticipated, or     |           |   |   |   |                   |
| 8 | does the file       |           |   |   |   |                   |
|   | document why a      |           |   |   |   |                   |
|   | single award is     |           |   |   |   |                   |
|   | contemplated?       |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If IDIQ, have       | FAR       |   |   |   |                   |
| . | procedures for      | 16.504    |   |   |   |                   |
| 5 | ordering been       |           |   |   |   |                   |
| 9 | included?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If IDIQ, have       | FAR       |   |   |   |                   |
| . | minimum and maximum | 16.504    |   |   |   |                   |
| 6 | quantities been     |           |   |   |   |                   |
| 0 | included?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If IDIQ, has period | FAR       |   |   |   |                   |
| . | of performance been | 16.504    |   |   |   |                   |
| 6 | included?           |           |   |   |   |                   |
| 1 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Is there evidence   | NIH       |   |   |   |                   |
| . | of an internal file | Manual    |   |   |   |                   |
| 6 | review?             | 6304.71   |   |   |   |                   |
| 2 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If RFI or exchanges | FAR       |   |   |   |                   |
| . | with industry, were | 15.201    |   |   |   |                   |
| 6 | they conducted      |           |   |   |   |                   |
| 3 | properly?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Does the RFP        | FAR 3.10  |   |   |   |                   |
| . | include requirement |           |   |   |   |                   |
| 6 | for contractor code |           |   |   |   |                   |
| 4 | of business ethics  |           |   |   |   |                   |
|   | and conduct, and a  |           |   |   |   |                   |
|   | hotline poster, as  |           |   |   |   |                   |
|   | applicable?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **E       |   |   |   |                   |
|   |                     | valuation |   |   |   |                   |
|   |                     | Board     |   |   |   |                   |
|   |                     | Fu        |   |   |   |                   |
|   |                     | nctions** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If non-Government   | FAR       |   |   |   |                   |
| . | individuals sit on  | 36        |   |   |   |                   |
| 6 | the Evaluation      | .602-2(b) |   |   |   |                   |
| 5 | Board, has it been  |           |   |   |   |                   |
|   | ensured that no     |           |   |   |   |                   |
|   | firm is eligible    |           |   |   |   |                   |
|   | for award during    |           |   |   |   |                   |
|   | the period in which |           |   |   |   |                   |
|   | any of its          |           |   |   |   |                   |
|   | principals or       |           |   |   |   |                   |
|   | associates are      |           |   |   |   |                   |
|   | participating       |           |   |   |   |                   |
|   | members of the      |           |   |   |   |                   |
|   | Evaluation Board?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has the Evaluation  | FAR       |   |   |   |                   |
| . | Board reviewed      | 36.602-3  |   |   |   |                   |
| 6 | current data files  |           |   |   |   |                   |
| 6 | on eligible firms   |           |   |   |   |                   |
|   | and responses to    |           |   |   |   |                   |
|   | the FedBizOpps      |           |   |   |   |                   |
|   | concerning the      |           |   |   |   |                   |
|   | specific project?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has the Evaluation  | FAR       |   |   |   |                   |
| . | Board reviewed the  | 36.602-1, |   |   |   |                   |
| 6 | firms in accordance | 36        |   |   |   |                   |
| 7 | with criteria       | .602-3(b) |   |   |   |                   |
|   | specified?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has the Evaluation  | FAR       |   |   |   |                   |
| . | Board held          | 36        |   |   |   |                   |
| 6 | discussions with at | .602-3(c) |   |   |   |                   |
| 8 | least 3 of the most |           |   |   |   |                   |
|   | highly qualified    |           |   |   |   |                   |
|   | firms regarding     |           |   |   |   |                   |
|   | concepts and the    |           |   |   |   |                   |
|   | relative utility of |           |   |   |   |                   |
|   | alternative methods |           |   |   |   |                   |
|   | of furnishing the   |           |   |   |   |                   |
|   | required services?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has the Evaluation  | FAR       |   |   |   |                   |
| . | Board prepared a    | 36        |   |   |   |                   |
| 6 | selection report to | .602-3(d) |   |   |   |                   |
| 9 | the designated      |           |   |   |   |                   |
|   | selection authority |           |   |   |   |                   |
|   | detailing           |           |   |   |   |                   |
|   | s                   |           |   |   |   |                   |
|   | trengths/weaknesses |           |   |   |   |                   |
|   | for each evaluation |           |   |   |   |                   |
|   | criterion,          |           |   |   |   |                   |
|   | discussions held,   |           |   |   |   |                   |
|   | and recommending,   |           |   |   |   |                   |
|   | in order of         |           |   |   |   |                   |
|   | preference, at      |           |   |   |   |                   |
|   | least 3 firms that  |           |   |   |   |                   |
|   | are considered to   |           |   |   |   |                   |
|   | be the most highly  |           |   |   |   |                   |
|   | qualified to peform |           |   |   |   |                   |
|   | the required        |           |   |   |   |                   |
|   | services?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has the designated  | FAR       |   |   |   |                   |
| . | selection authority | 36.602-4  |   |   |   |                   |
| 7 | reviewed the        |           |   |   |   |                   |
| 0 | recommendations and |           |   |   |   |                   |
|   | made the final      |           |   |   |   |                   |
|   | selection in the    |           |   |   |   |                   |
|   | form of a listing,  |           |   |   |   |                   |
|   | in order of         |           |   |   |   |                   |
|   | preference of the   |           |   |   |   |                   |
|   | firms considered    |           |   |   |   |                   |
|   | most highly         |           |   |   |   |                   |
|   | qualified to        |           |   |   |   |                   |
|   | perform the work?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If the designated   | FAR       |   |   |   |                   |
| . | selected authority  | 36        |   |   |   |                   |
| 7 | does not agree with | .602-4(b) |   |   |   |                   |
| 1 | the recommendations |           |   |   |   |                   |
|   | made by the         |           |   |   |   |                   |
|   | Evaluation Board in |           |   |   |   |                   |
|   | the order of the    |           |   |   |   |                   |
|   | Board's preference, |           |   |   |   |                   |
|   | has he/she provided |           |   |   |   |                   |
|   | a written           |           |   |   |   |                   |
|   | explanation of the  |           |   |   |   |                   |
|   | reason(s)?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Has the Evaluation  | FAR       |   |   |   |                   |
| . | Board been notified | 36        |   |   |   |                   |
| 7 | of the final        | .602-4(d) |   |   |   |                   |
| 2 | selection?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Misc.   |   |   |   |                   |
|   |                     | Issues**  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | Does the RFP        | FAR 11.4  |   |   |   |                   |
| . | include time of     |           |   |   |   |                   |
| 7 | delivery or         |           |   |   |   |                   |
| 3 | performance         |           |   |   |   |                   |
|   | schedule?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| A | If contract will    | HHSAR     |   |   |   |                   |
| . | involve             | 323.7002  |   |   |   |                   |
| 7 | safety/health       |           |   |   |   |                   |
| 4 | issues, are proper  |           |   |   |   |                   |
|   | clauses included?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
| S |                     |           |   |   |   |                   |
| E |                     |           |   |   |   |                   |
| C |                     |           |   |   |   |                   |
| T |                     |           |   |   |   |                   |
| I |                     |           |   |   |   |                   |
| O |                     |           |   |   |   |                   |
| N |                     |           |   |   |   |                   |
| B |                     |           |   |   |   |                   |
| - |                     |           |   |   |   |                   |
| - |                     |           |   |   |   |                   |
| S |                     |           |   |   |   |                   |
| O |                     |           |   |   |   |                   |
| L |                     |           |   |   |   |                   |
| I |                     |           |   |   |   |                   |
| C |                     |           |   |   |   |                   |
| I |                     |           |   |   |   |                   |
| T |                     |           |   |   |   |                   |
| A |                     |           |   |   |   |                   |
| T |                     |           |   |   |   |                   |
| I |                     |           |   |   |   |                   |
| O |                     |           |   |   |   |                   |
| N |                     |           |   |   |   |                   |
| P |                     |           |   |   |   |                   |
| H |                     |           |   |   |   |                   |
| A |                     |           |   |   |   |                   |
| S |                     |           |   |   |   |                   |
| E |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **RFP**   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Does RFP include    | FAR       |   |   |   |                   |
| . | proper NAICS code   | 19.303(a) |   |   |   |                   |
| 1 | and size standard?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If solicitation     | FAR 5.203 |   |   |   |                   |
| . | period consistent   | (includes |   |   |   |                   |
| 2 | with FAR 5.203?     | co        |   |   |   |                   |
|   |                     | mpetitive |   |   |   |                   |
|   |                     | 8(a)      |   |   |   |                   |
|   |                     | acqu      |   |   |   |                   |
|   |                     | isitions) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Has the RFP         | FAR       |   |   |   |                   |
| . | informed the        | 36.606(b) |   |   |   |                   |
| 3 | offeror that no     |           |   |   |   |                   |
|   | construction        |           |   |   |   |                   |
|   | contract may be     |           |   |   |   |                   |
|   | awarded to the firm |           |   |   |   |                   |
|   | that designed the   |           |   |   |   |                   |
|   | project, except as  |           |   |   |   |                   |
|   | provided at FAR     |           |   |   |   |                   |
|   | 36.209?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Does RFP include    | FAR       |   |   |   |                   |
| . | annual reps and     | 4.1202    |   |   |   |                   |
| 4 | certs               | and       |   |   |   |                   |
|   |                     | 52.204-7  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If electronic       | FAR       |   |   |   |                   |
| . | commerce was used   | 15.203(c) |   |   |   |                   |
| 5 | to issue RFP and    |           |   |   |   |                   |
|   | receive proposals,  |           |   |   |   |                   |
|   | did RFP specify     |           |   |   |   |                   |
|   | permitted           |           |   |   |   |                   |
|   | electronic methods? |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Are proper          | FAR       |   |   |   |                   |
| . | provisions/clauses  | 36.606,   |   |   |   |                   |
| 6 | included?           | 36.609,   |   |   |   |                   |
|   |                     | 52.301    |   |   |   |                   |
|   |                     | Matrix,   |   |   |   |                   |
|   |                     | NCI       |   |   |   |                   |
|   |                     | Contract  |   |   |   |                   |
|   |                     | Workform  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Does RFP require    | FAR       |   |   |   |                   |
| . | the A-E contractor  | 36.209-1, |   |   |   |                   |
| 7 | to design the       | 52.236.22 |   |   |   |                   |
|   | project so that     |           |   |   |   |                   |
|   | construction costs  |           |   |   |   |                   |
|   | will not exceed a   |           |   |   |   |                   |
|   | contractually       |           |   |   |   |                   |
|   | specified dollar    |           |   |   |   |                   |
|   | limit (funding      |           |   |   |   |                   |
|   | limitation), unless |           |   |   |   |                   |
|   | inapplicable?       |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If oral RFP used,   | FAR       |   |   |   |                   |
| . | is there compliance | 15.203(f) |   |   |   |                   |
| 8 | with FAR?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If liquidated       | FAR       |   |   |   |                   |
| . | damages are used,   | 11.503    |   |   |   |                   |
| 9 | is the clause       |           |   |   |   |                   |
|   | proper?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If letter contract  | FAR       |   |   |   |                   |
| . | used in a sole      | 15.203(e) |   |   |   |                   |
| 1 | source acquisition, |           |   |   |   |                   |
| 0 | is there compliance |           |   |   |   |                   |
|   | with FAR            |           |   |   |   |                   |
|   | requirements?       |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If potential        | FAR       |   |   |   |                   |
| . | conflict of         | 9.504(b), |   |   |   |                   |
| 1 | interest is         | 9.506(b   |   |   |   |                   |
| 1 | involved, does RFP  | )(1)-(3), |   |   |   |                   |
|   | include appropriate | NIH       |   |   |   |                   |
|   | provisions?         | Manual    |   |   |   |                   |
|   |                     | 6009-1    |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If contract will    | FAR 4.13  |   |   |   |                   |
| . | require contractor  | and       |   |   |   |                   |
| 1 | to have physical    | 52.204-9  |   |   |   |                   |
| 2 | access to a         |           |   |   |   |                   |
|   | f                   |           |   |   |   |                   |
|   | ederally-controlled |           |   |   |   |                   |
|   | facility or access  |           |   |   |   |                   |
|   | to a federal        |           |   |   |   |                   |
|   | information system, |           |   |   |   |                   |
|   | has FIPS PUB 201,   |           |   |   |   |                   |
|   | associated OMB      |           |   |   |   |                   |
|   | guidance, and       |           |   |   |   |                   |
|   | requirement for     |           |   |   |   |                   |
|   | inclusion of proper |           |   |   |   |                   |
|   | clause been         |           |   |   |   |                   |
|   | followed?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If hazardous        | FAR       |   |   |   |                   |
| . | materials required, | 23.303(a) |   |   |   |                   |
| 1 | has FAR 52.223-3    |           |   |   |   |                   |
| 3 | been included?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Are date, place and | FAR       |   |   |   |                   |
| . | time for receipt of | 15.204-2  |   |   |   |                   |
| 1 | offers clearly      |           |   |   |   |                   |
| 4 | stated on face page |           |   |   |   |                   |
|   | of RFP?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Does the RFP        | FAR 3.10  |   |   |   |                   |
| . | include requirement |           |   |   |   |                   |
| 1 | for contractor code |           |   |   |   |                   |
| 5 | of business ethic   |           |   |   |   |                   |
|   | and conduct, and a  |           |   |   |   |                   |
|   | hotline poster      |           |   |   |   |                   |
|   | display, as         |           |   |   |   |                   |
|   | applicable?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **RFP     |   |   |   |                   |
|   |                     | Ame       |   |   |   |                   |
|   |                     | ndments** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If oral notice of   | FAR       |   |   |   |                   |
| . | RFP amendment is    | 15.206(f) |   |   |   |                   |
| 1 | used, is there      |           |   |   |   |                   |
| 6 | compliance with     |           |   |   |   |                   |
|   | FAR?                |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If RFP is amended,  | FAR       |   |   |   |                   |
| . | have amendments     | 15.206    |   |   |   |                   |
| 1 | been sent and was   |           |   |   |   |                   |
| 7 | closing date        |           |   |   |   |                   |
|   | extended if         |           |   |   |   |                   |
|   | necessary?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Eva     |   |   |   |                   |
|   |                     | luation** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Does RFP provide    | FAR       |   |   |   |                   |
| . | basis for award?    | 15.304    |   |   |   |                   |
| 1 |                     |           |   |   |   |                   |
| 8 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **        |   |   |   |                   |
|   |                     | Options** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If options          | FAR       |   |   |   |                   |
| . | included, did CO    | 17.205    |   |   |   |                   |
| 1 | justify and         |           |   |   |   |                   |
| 9 | document in         |           |   |   |   |                   |
|   | contract file?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If options          | FAR       |   |   |   |                   |
| . | included, does the  | 1         |   |   |   |                   |
| 2 | RFP provide the     | 7.203(b), |   |   |   |                   |
| 0 | basis for           | HHSAR     |   |   |   |                   |
|   | evaluation?         | 317.201   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If options          | FAR       |   |   |   |                   |
| . | included, does the  | 1         |   |   |   |                   |
| 2 | RFP limit the term  | 7.204(e), |   |   |   |                   |
| 1 | to 10 years for     | HHSAR     |   |   |   |                   |
|   | services (except    | 3         |   |   |   |                   |
|   | those subject to    | 17.204(e) |   |   |   |                   |
|   | SCA -- 5 years),    |           |   |   |   |                   |
|   | and 5 years for     |           |   |   |   |                   |
|   | supplies? (N/A for  |           |   |   |   |                   |
|   | IT contracts and    |           |   |   |   |                   |
|   | R&D contracts)      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If options          | FAR       |   |   |   |                   |
| . | included, is        | 17.202(a) |   |   |   |                   |
| 2 | provision at FAR    |           |   |   |   |                   |
| 2 | 52.217-5 included?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **IDIQ**  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Does the RFP        | FAR       |   |   |   |                   |
| . | specify the period  | 16.504(a) |   |   |   |                   |
| 2 | of performance, the |           |   |   |   |                   |
| 3 | minimum and maximum |           |   |   |   |                   |
|   | quantities,         |           |   |   |   |                   |
|   | procedures for fair |           |   |   |   |                   |
|   | opportunity, etc.   |           |   |   |   |                   |
|   | necessary under     |           |   |   |   |                   |
|   | IDIQ contracts?     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Cos     |   |   |   |                   |
|   |                     | t/Pricing |   |   |   |                   |
|   |                     | Data --   |   |   |   |                   |
|   |                     | Non- FP** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Does RFP adhere to  | FAR       |   |   |   |                   |
| . | pricing policy and  | 15.402,   |   |   |   |                   |
| 2 | used order of       | 15.403-1, |   |   |   |                   |
| 4 | precedence for      | 15.40     |   |   |   |                   |
|   | determining type of | 3-4(a)(2) |   |   |   |                   |
|   | cost or pricing     |           |   |   |   |                   |
|   | data required? Did  |           |   |   |   |                   |
|   | CO comply with      |           |   |   |   |                   |
|   | prohibition on      |           |   |   |   |                   |
|   | obtaining cost or   |           |   |   |   |                   |
|   | pricing data or     |           |   |   |   |                   |
|   | obtain waiver?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If RFP will waive   | FAR       |   |   |   |                   |
| . | requirement for     | 15.40     |   |   |   |                   |
| 2 | cost or pricing     | 3-1(c)(4) |   |   |   |                   |
| 5 | data, has HCA       |           |   |   |   |                   |
|   | approved waiver?    |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | Does RFP include    | FAR       |   |   |   |                   |
| . | instructions for    | 1         |   |   |   |                   |
| 2 | submission of cost  | 5.403(5)( |   |   |   |                   |
| 6 | or pricing data or  | a)(1)-(4) |   |   |   |                   |
|   | other than cost or  |           |   |   |   |                   |
|   | pricing data        |           |   |   |   |                   |
|   | (information)?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If submission of    | FAR       |   |   |   |                   |
| . | cost or pricing     | 15.40     |   |   |   |                   |
| 2 | data is required,   | 3-5(b)(2) |   |   |   |                   |
| 7 | does RFP state that | (unless   |   |   |   |                   |
|   | such data can be    | CO        |   |   |   |                   |
|   | submitted in        | d         |   |   |   |                   |
|   | offeror's own       | etermines |   |   |   |                   |
|   | format?             | a         |   |   |   |                   |
|   |                     | specific  |   |   |   |                   |
|   |                     | format is |   |   |   |                   |
|   |                     | e         |   |   |   |                   |
|   |                     | ssential) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If                  | FAR 16.3  |   |   |   |                   |
| . | cost-reimbursement  |           |   |   |   |                   |
| 2 | contract is used,   |           |   |   |   |                   |
| 8 | is RFP              |           |   |   |   |                   |
|   | appropriately       |           |   |   |   |                   |
|   | structured as Level |           |   |   |   |                   |
|   | of Effort or        |           |   |   |   |                   |
|   | Completion type and |           |   |   |   |                   |
|   | is proper language  |           |   |   |   |                   |
|   | used?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If RFP will require | FAR       |   |   |   |                   |
| . | submission of cost  | 15.40     |   |   |   |                   |
| 2 | or pricing data     | 3-4(a)(2) |   |   |   |                   |
| 9 | \>100K but          |           |   |   |   |                   |
|   | \<\$650K, has HCA   |           |   |   |   |                   |
|   | authorized CO to    |           |   |   |   |                   |
|   | obtain the data?    |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Misc.   |   |   |   |                   |
|   |                     | Issues**  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **        |   |   |   |                   |
|   |                     | Multiyear |   |   |   |                   |
|   |                     | Cont      |   |   |   |                   |
|   |                     | racting** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If multi-year       | FAR       |   |   |   |                   |
| . | contracting used,   | 17.106-2  |   |   |   |                   |
| 3 | did RFP include all |           |   |   |   |                   |
| 0 | required factors to |           |   |   |   |                   |
|   | be considered in    |           |   |   |   |                   |
|   | evaluation?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If multi-year       | FAR       |   |   |   |                   |
| . | contracting used,   | 17.109    |   |   |   |                   |
| 3 | did RFP include     |           |   |   |   |                   |
| 1 | required clauses?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If CO determined    | FAR       |   |   |   |                   |
| . | that RFP contained  | 5.1       |   |   |   |                   |
| 3 | information that    | 02(a)(4); |   |   |   |                   |
| 2 | required additional | 5.        |   |   |   |                   |
|   | controls to monitor | 102(a)(5) |   |   |   |                   |
|   | access and          |           |   |   |   |                   |
|   | distribution (e.g., | (over     |   |   |   |                   |
|   | technical data,     | \$25K)    |   |   |   |                   |
|   | specifications,     |           |   |   |   |                   |
|   | maps, building      |           |   |   |   |                   |
|   | designs, schedules, |           |   |   |   |                   |
|   | etc.), was          |           |   |   |   |                   |
|   | information made    |           |   |   |   |                   |
|   | available through   |           |   |   |   |                   |
|   | the Federal         |           |   |   |   |                   |
|   | Technical Data      |           |   |   |   |                   |
|   | Solution (FedTeDS)  |           |   |   |   |                   |
|   | unless exempt?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| B | If FedTeDS was      | FAR       |   |   |   |                   |
| . | used, was it in     | 5.        |   |   |   |                   |
| 3 | conjunction w/GPE   | 102(a)(4) |   |   |   |                   |
| 3 | solicitation notice |           |   |   |   |                   |
|   | to meet synopsis &  |           |   |   |   |                   |
|   | adver- tising       |           |   |   |   |                   |
|   | requirements of FAR |           |   |   |   |                   |
|   | Part 5?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
| S |                     |           |   |   |   |                   |
| E |                     |           |   |   |   |                   |
| C |                     |           |   |   |   |                   |
| T |                     |           |   |   |   |                   |
| I |                     |           |   |   |   |                   |
| O |                     |           |   |   |   |                   |
| N |                     |           |   |   |   |                   |
| C |                     |           |   |   |   |                   |
| - |                     |           |   |   |   |                   |
| - |                     |           |   |   |   |                   |
| R |                     |           |   |   |   |                   |
| E |                     |           |   |   |   |                   |
| C |                     |           |   |   |   |                   |
| E |                     |           |   |   |   |                   |
| I |                     |           |   |   |   |                   |
| P |                     |           |   |   |   |                   |
| T |                     |           |   |   |   |                   |
| , |                     |           |   |   |   |                   |
| E |                     |           |   |   |   |                   |
| V |                     |           |   |   |   |                   |
| A |                     |           |   |   |   |                   |
| U |                     |           |   |   |   |                   |
| A |                     |           |   |   |   |                   |
| T |                     |           |   |   |   |                   |
| I |                     |           |   |   |   |                   |
| O |                     |           |   |   |   |                   |
| N |                     |           |   |   |   |                   |
| A |                     |           |   |   |   |                   |
| N |                     |           |   |   |   |                   |
| D |                     |           |   |   |   |                   |
| A |                     |           |   |   |   |                   |
| W |                     |           |   |   |   |                   |
| A |                     |           |   |   |   |                   |
| R |                     |           |   |   |   |                   |
| D |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **        |   |   |   |                   |
|   |                     | Receipt** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Have proposals been | FAR       |   |   |   |                   |
| . | received no later   | 15.208,   |   |   |   |                   |
| 1 | than time set for   | HHSAR     |   |   |   |                   |
|   | receipt of offers,  | 315.208   |   |   |   |                   |
|   | and if not, are     |           |   |   |   |                   |
|   | late proposals      |           |   |   |   |                   |
|   | handled properly?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Are proposal        | FAR       |   |   |   |                   |
| . | modifications,      | 15.208,   |   |   |   |                   |
| 2 | revisions, or       | HHSAR     |   |   |   |                   |
|   | withdrawals handled | 315.208   |   |   |   |                   |
|   | properly?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If electronic       | FAR       |   |   |   |                   |
| . | proposals were      | 15.203(c) |   |   |   |                   |
| 3 | permitted, were any |           |   |   |   |                   |
|   | unreadable          |           |   |   |   |                   |
|   | electronic bids     |           |   |   |   |                   |
|   | handled properly?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Eva     |   |   |   |                   |
|   |                     | luation** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If option           | FAR       |   |   |   |                   |
| . | quantities or       | 17.206    |   |   |   |                   |
| 4 | periods were        |           |   |   |   |                   |
|   | solicited, was      |           |   |   |   |                   |
|   | proper evaluation   |           |   |   |   |                   |
|   | conducted?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Do at least 50% of  | HHSAR     |   |   |   |                   |
| . | HHS evaluators have | 307.170-2 |   |   |   |                   |
| 5 | appropriate         |           |   |   |   |                   |
|   | training?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Was small business  | FAR       |   |   |   |                   |
| . | subcontracting      | 15.       |   |   |   |                   |
| 6 | evaluation          | 305(a)(5) |   |   |   |                   |
|   | accomplished        |           |   |   |   |                   |
|   | properly?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is cost or price    | FAR       |   |   |   |                   |
| . | evaluation          | 15.3      |   |   |   |                   |
| 7 | compliant?          | 05(a)(3), |   |   |   |                   |
|   |                     | 15.404-   |   |   |   |                   |
|   |                     | 1(a)-(c), |   |   |   |                   |
|   |                     | HHSAR     |   |   |   |                   |
|   |                     | 315.305   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If option           | FAR       |   |   |   |                   |
| . | quantities or       | 17.206    |   |   |   |                   |
| 8 | periods were        |           |   |   |   |                   |
|   | solicited, was      |           |   |   |   |                   |
|   | proper evaluation   |           |   |   |   |                   |
|   | conducted?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Are evaluators'     | HHSAR     |   |   |   |                   |
| . | certifications in   | 315.3     |   |   |   |                   |
| 9 | file?               | 05(a)(3)( |   |   |   |                   |
|   |                     | ii)(E)(2) |   |   |   |                   |
|   |                     | and (3)   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Has Evaluation      | FAR       |   |   |   |                   |
| . | Board prepared a    | 36        |   |   |   |                   |
| 1 | selection report    | .602-3(d) |   |   |   |                   |
| 0 | recommending, in    |           |   |   |   |                   |
|   | order of            |           |   |   |   |                   |
|   | preference, at      |           |   |   |   |                   |
|   | least three firms   |           |   |   |   |                   |
|   | that are considered |           |   |   |   |                   |
|   | to be the most      |           |   |   |   |                   |
|   | highly qualified to |           |   |   |   |                   |
|   | perform the         |           |   |   |   |                   |
|   | required services?  |           |   |   |   |                   |
|   | Does the report l   |           |   |   |   |                   |
|   | include a           |           |   |   |   |                   |
|   | description of the  |           |   |   |   |                   |
|   | discussions and     |           |   |   |   |                   |
|   | evaluation          |           |   |   |   |                   |
|   | conducted by the    |           |   |   |   |                   |
|   | board to allow the  |           |   |   |   |                   |
|   | selection authority |           |   |   |   |                   |
|   | to review the       |           |   |   |   |                   |
|   | considerations upon |           |   |   |   |                   |
|   | which the           |           |   |   |   |                   |
|   | recommendations are |           |   |   |   |                   |
|   | based?              |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If the firm listed  | FAR       |   |   |   |                   |
| . | as the most         | 36        |   |   |   |                   |
| 1 | preferred is not    | .603-4(b) |   |   |   |                   |
| 1 | the firm            |           |   |   |   |                   |
|   | recommended as the  |           |   |   |   |                   |
|   | most highly         |           |   |   |   |                   |
|   | qualified by the    |           |   |   |   |                   |
|   | evaluation board,   |           |   |   |   |                   |
|   | has the selection   |           |   |   |   |                   |
|   | authority provided  |           |   |   |   |                   |
|   | for the contract    |           |   |   |   |                   |
|   | file a written      |           |   |   |   |                   |
|   | explanation of the  |           |   |   |   |                   |
|   | reason for the      |           |   |   |   |                   |
|   | preference?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Negot   |   |   |   |                   |
|   |                     | iations** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Has the contracting | FAR       |   |   |   |                   |
| . | officer conducted   | 36.606(a) |   |   |   |                   |
| 1 | the negotiations    |           |   |   |   |                   |
| 2 | IAW FAR Part 15,    |           |   |   |   |                   |
|   | beginning with the  |           |   |   |   |                   |
|   | most preferred firm |           |   |   |   |                   |
|   | in the final        |           |   |   |   |                   |
|   | selection?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Has the contracting | FAR       |   |   |   |                   |
| . | officer sought      | 36.606(d) |   |   |   |                   |
| 1 | advance agreement   |           |   |   |   |                   |
| 3 | on any charges for  |           |   |   |   |                   |
|   | computed-assisted   |           |   |   |   |                   |
|   | design, or if the   |           |   |   |   |                   |
|   | firm's proposal     |           |   |   |   |                   |
|   | does not cover      |           |   |   |   |                   |
|   | appropriate modern, |           |   |   |   |                   |
|   | cost-effective      |           |   |   |   |                   |
|   | design methods      |           |   |   |   |                   |
|   | (e.g.,              |           |   |   |   |                   |
|   | computer-assisted   |           |   |   |   |                   |
|   | design), has the    |           |   |   |   |                   |
|   | contracting officer |           |   |   |   |                   |
|   | discussed this      |           |   |   |   |                   |
|   | topic with the      |           |   |   |   |                   |
|   | firm?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Has the extent of   | FAR       |   |   |   |                   |
| . | any subcontracting  | 3         |   |   |   |                   |
| 1 | been discussed and  | 6.606(e), |   |   |   |                   |
| 4 | are the limits of a | 52.244-4  |   |   |   |                   |
|   | firm's              |           |   |   |   |                   |
|   | subcontracting been |           |   |   |   |                   |
|   | agreed upon IAW FAR |           |   |   |   |                   |
|   | 52.244-4?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Have proposal       | FAR       |   |   |   |                   |
| . | revisions/final     | 15.307,   |   |   |   |                   |
| 1 | proposal revision   | HHSAR     |   |   |   |                   |
| 5 | been handled        | 315.307   |   |   |   |                   |
|   | properly?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If a mutually       | FAR       |   |   |   |                   |
| . | satisfactory        | 36.606(f) |   |   |   |                   |
| 1 | contract cannot be  |           |   |   |   |                   |
| 6 | negotiated, has the |           |   |   |   |                   |
|   | firm been notified  |           |   |   |   |                   |
|   | that negotiations   |           |   |   |   |                   |
|   | have been           |           |   |   |   |                   |
|   | terminated and were |           |   |   |   |                   |
|   | negotiations        |           |   |   |   |                   |
|   | initiated with the  |           |   |   |   |                   |
|   | next firm on the    |           |   |   |   |                   |
|   | final selection     |           |   |   |   |                   |
|   | list?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If negotiations     | FAR       |   |   |   |                   |
| . | fail with all       | 36.606(f) |   |   |   |                   |
| 1 | selected firms, has |           |   |   |   |                   |
| 7 | the contracting     |           |   |   |   |                   |
|   | officer referred    |           |   |   |   |                   |
|   | the matter to the   |           |   |   |   |                   |
|   | selection           |           |   |   |   |                   |
|   | authority?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **C       |   |   |   |                   |
|   |                     | ost/Price |   |   |   |                   |
|   |                     | A         |   |   |   |                   |
|   |                     | nalysis** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Have prenegotiation | FAR       |   |   |   |                   |
| . | objectives,         | 15.406-1, |   |   |   |                   |
| 1 | including           | 15.404-4, |   |   |   |                   |
| 8 | profit/fee          | HHSAR     |   |   |   |                   |
|   | analysis, been      | 315.404-4 |   |   |   |                   |
|   | established?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Has cost analysis,  | FAR       |   |   |   |                   |
| . | price analysis,     | 15.404,   |   |   |   |                   |
| 1 | cost realism been   | HHSAR     |   |   |   |                   |
| 9 | performed as        | 315.404-2 |   |   |   |                   |
|   | required?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If cost analysis    | FAR Part  |   |   |   |                   |
| . | report has been     | 15, NIH   |   |   |   |                   |
| 2 | provided from DFAS  | Manual    |   |   |   |                   |
| 0 | or through field    | 6015-1    |   |   |   |                   |
|   | pricing             |           |   |   |   |                   |
|   | information, have   |           |   |   |   |                   |
|   | recommendations     |           |   |   |   |                   |
|   | been followed or    |           |   |   |   |                   |
|   | has the file been   |           |   |   |   |                   |
|   | documented          |           |   |   |   |                   |
|   | justifying why the  |           |   |   |   |                   |
|   | recommendations     |           |   |   |   |                   |
|   | were not followed?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If cost analysis    | FAR       |   |   |   |                   |
| . | was performed, is   | 31.202;   |   |   |   |                   |
| 2 | there adequate      |           |   |   |   |                   |
| 1 | evaluation of       |           |   |   |   |                   |
|   | negotiated direct   |           |   |   |   |                   |
|   | labor costs?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If cost analysis    | FAR       |   |   |   |                   |
| . | was performed, is   | 31.202;   |   |   |   |                   |
| 2 | there adequate      |           |   |   |   |                   |
| 2 | evaluation of       |           |   |   |   |                   |
|   | negotiated fringe   |           |   |   |   |                   |
|   | benefit costs?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If cost analysis    | FAR       |   |   |   |                   |
| . | was performed, is   | 31.202;   |   |   |   |                   |
| 2 | there adequate      |           |   |   |   |                   |
| 3 | evaluation of       |           |   |   |   |                   |
|   | negotiated          |           |   |   |   |                   |
|   | materials and       |           |   |   |   |                   |
|   | supplies costs?     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If cost analysis    | FAR       |   |   |   |                   |
| . | was performed, is   | 31.202;   |   |   |   |                   |
| 2 | there adequate      |           |   |   |   |                   |
| 4 | evaluation of       |           |   |   |   |                   |
|   | negotiated other    |           |   |   |   |                   |
|   | direct costs?       |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+----------+---+---+---+---+-------------------+
| * | **Action Item**     | **FAR/   | * |   | * | * | **Comments**      |
| * |                     | HHSAR/** | * |   | * | * |                   |
| N |                     |          | Y |   | N | N |                   |
| o |                     | **NIH    | e |   | o | / |                   |
| . |                     | Policy   | s |   | * | A |                   |
| * |                     | Part**   | * |   | * | * |                   |
| * |                     |          | * |   |   | * |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
| C | If cost analysis    | FAR      |   |   |   |   |                   |
| . | was performed, is   | 31.202;  |   |   |   |   |                   |
| 2 | there adequate      |          |   |   |   |   |                   |
| 5 | evaluation of       |          |   |   |   |   |                   |
|   | negotiated indirect |          |   |   |   |   |                   |
|   | costs?              |          |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
| C | Has subcontract     | FAR      |   |   |   |   |                   |
| . | pricing been        | 15.404-3 |   |   |   |   |                   |
| 2 | appropriately       |          |   |   |   |   |                   |
| 6 | considered?         |          |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
| C | Has profit/fee been | FAR      |   |   |   |   |                   |
| . | adequately          | 1        |   |   |   |   |                   |
| 2 | analyzed?           | 5.404-4, |   |   |   |   |                   |
| 7 |                     | HHSAR    |   |   |   |   |                   |
|   |                     | 3        |   |   |   |   |                   |
|   |                     | 15.404-4 |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
| C | If cost or pricing  | FAR      |   |   |   |   |                   |
| . | data was required,  | 15.406-2 |   |   |   |   |                   |
| 2 | did contractor      |          |   |   |   |   |                   |
| 8 | execute a proper    |          |   |   |   |   |                   |
|   | Certificate of      |          |   |   |   |   |                   |
|   | Current Cost or     |          |   |   |   |   |                   |
|   | Pricing Data?       |          |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
| C | If cost or pricing  | FAR      |   |   |   |   |                   |
| . | data waived, is     | 15..403  |   |   |   |   |                   |
| 2 | waiver in           | -1(c)(4) |   |   |   |   |                   |
| 9 | accordance with     |          |   |   |   |   |                   |
|   | stipulated          |          |   |   |   |   |                   |
|   | guidelines?         |          |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
| C | If CO learned that  | FAR      |   |   |   |   |                   |
| . | any cost or pricing | 15.407-1 |   |   |   |   |                   |
| 3 | data was            |          |   |   |   |   |                   |
| 0 | inaccurate,         |          |   |   |   |   |                   |
|   | incomplete, or      |          |   |   |   |   |                   |
|   | noncurrent, is      |          |   |   |   |   |                   |
|   | there compliance    |          |   |   |   |   |                   |
|   | with procedures in  |          |   |   |   |   |                   |
|   | FAR?                |          |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
|   |                     | **OC     |   |   |   |   |                   |
|   |                     | OI/COI** |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
| C | If COI existed that | FAR      |   |   |   |   |                   |
| . | could not be        | 9.504(e) |   |   |   |   |                   |
| 3 | avoided or          |          |   |   |   |   |                   |
| 1 | mitigated, did CO   |          |   |   |   |   |                   |
|   | notify contractor,  |          |   |   |   |   |                   |
|   | provide reasons and |          |   |   |   |   |                   |
|   | allowed the         |          |   |   |   |   |                   |
|   | contractor a        |          |   |   |   |   |                   |
|   | reasonable          |          |   |   |   |   |                   |
|   | opportunity to      |          |   |   |   |   |                   |
|   | respond?            |          |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+
| C | Has CO resolved any | FAR      |   |   |   |   |                   |
| . | conflict, or        | 9        |   |   |   |   |                   |
| 3 | potential conflict  | .506(d), |   |   |   |   |                   |
| 2 | of interest before  | 9.503    |   |   |   |   |                   |
|   | contract award?     |          |   |   |   |   |                   |
+---+---------------------+----------+---+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If CO found that it | FAR 9503, |   |   |   |                   |
| . | was in best         | 9.504(e)  |   |   |   |                   |
| 3 | interest of the     |           |   |   |   |                   |
| 3 | Government to award |           |   |   |   |                   |
|   | contract            |           |   |   |   |                   |
|   | notwithstanding a   |           |   |   |   |                   |
|   | COI/OCOI, was a     |           |   |   |   |                   |
|   | written waiver      |           |   |   |   |                   |
|   | obtained?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Award** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Does award document | FAR       |   |   |   |                   |
| . | include all         | 52.301,   |   |   |   |                   |
| 3 | required clauses    | NCI       |   |   |   |                   |
| 4 | for the type of     | Workform  |   |   |   |                   |
|   | contract used?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Has price           | FAR       |   |   |   |                   |
| . | reasonableness been | 15.406-3, |   |   |   |                   |
| 3 | established?        | HHSAR     |   |   |   |                   |
| 5 |                     | 315.372   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is an adequate,     | FAR       |   |   |   |                   |
| . | signed negotiation  | 15.406-3, |   |   |   |                   |
| 3 | memorandum          | HHSAR     |   |   |   |                   |
| 6 | ("Summary of        | 315.372   |   |   |   |                   |
|   | Negotiations") in   |           |   |   |   |                   |
|   | the file?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Does Summary of     | FAR       |   |   |   |                   |
| . | Negotiations        | 1         |   |   |   |                   |
| 3 | adequately address  | 5.406-3(a |   |   |   |                   |
| 7 | negotiated amounts  | )(7),(8), |   |   |   |                   |
|   | for each contract   | HHSAR     |   |   |   |                   |
|   | period?             | 3         |   |   |   |                   |
|   |                     | 15.372(g) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is Summary of       | FAR       |   |   |   |                   |
| . | Negotiations        | 15.406    |   |   |   |                   |
| 3 | internally          | -3(a)(7), |   |   |   |                   |
| 8 | consistent with the | (8);      |   |   |   |                   |
|   | cost/price amounts  |           |   |   |   |                   |
|   | for each contract   | HHSAR     |   |   |   |                   |
|   | period and with the | 3         |   |   |   |                   |
|   | contract document?  | 15.372(g) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If Facilities       | FAR       |   |   |   |                   |
| . | Capital Cost of     | 31.205-10 |   |   |   |                   |
| 3 | Money was           |           |   |   |   |                   |
| 9 | p                   |           |   |   |   |                   |
|   | roposed/negotiated, |           |   |   |   |                   |
|   | was a               |           |   |   |   |                   |
|   | dollar-for-dollar   |           |   |   |   |                   |
|   | offset made to fee  |           |   |   |   |                   |
|   | or profit           |           |   |   |   |                   |
|   | objective?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is source selection | FAR       |   |   |   |                   |
| . | properly and        | 15.308    |   |   |   |                   |
| 4 | sufficiently        |           |   |   |   |                   |
| 0 | documented?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Does contact        | HHSAR     |   |   |   |                   |
| . | reflect agreement   | 315.      |   |   |   |                   |
| 4 | of the parties?     | 371(a)(2) |   |   |   |                   |
| 1 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Was affirmative     | FAR       |   |   |   |                   |
| . | determination of    | 9.103(b), |   |   |   |                   |
| 4 | responsibility      | 9.104-1;  |   |   |   |                   |
| 2 | (including          | HHSAR     |   |   |   |                   |
|   | financial           | 315.372   |   |   |   |                   |
|   | responsibility)     |           |   |   |   |                   |
|   | made?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is there adequate   | FAR       |   |   |   |                   |
| . | documentation in    | 9.104-1   |   |   |   |                   |
| 4 | file to support     |           |   |   |   |                   |
| 3 | responsibility      |           |   |   |   |                   |
|   | determination (e.g, |           |   |   |   |                   |
|   | current balance     |           |   |   |   |                   |
|   | sheet analysis with |           |   |   |   |                   |
|   | financial ratios    |           |   |   |   |                   |
|   | computed, a current |           |   |   |   |                   |
|   | D&B report, line of |           |   |   |   |                   |
|   | verifications,      |           |   |   |   |                   |
|   | etc.)?              |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If protest before   | FAR 33.1, |   |   |   |                   |
| . | award, was it       | NIH       |   |   |   |                   |
| 4 | handled properly?   | Manual    |   |   |   |                   |
| 4 |                     | 6033-1    |   |   |   |                   |
|   |                     | and       |   |   |   |                   |
|   |                     | 6033-2    |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If agency protest,  | HHSAR     |   |   |   |                   |
| . | were OGC and NIH    | 333.103,  |   |   |   |                   |
| 4 | PCO consulted and   |           |   |   |   |                   |
| 5 | did they concur     |           |   |   |   |                   |
|   | with response       |           |   |   |   |                   |
|   | prepared by         |           |   |   |   |                   |
|   | contracting         |           |   |   |   |                   |
|   | officer?            |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Was Excluded        | FAR       |   |   |   |                   |
| . | Parties List System | 9.        |   |   |   |                   |
| 4 | (EPLS) checked?     | 405(d)(1) |   |   |   |                   |
| 6 |                     | & (4)     |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Was proper          | FAR       |   |   |   |                   |
| . | notification        | 36.607    |   |   |   |                   |
| 4 | provided to         |           |   |   |   |                   |
| 7 | unsuccessful        |           |   |   |   |                   |
|   | offerors?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Was there an        | FAR       |   |   |   |                   |
| . | approved            | 19.       |   |   |   |                   |
| 4 | subcontracting      | 702)a)(2) |   |   |   |                   |
| 8 | plan, if            | (req. for |   |   |   |                   |
|   | applicable?         | LB award  |   |   |   |                   |
|   |                     | over      |   |   |   |                   |
|   |                     | \$550K)   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If subcontracting   | FAR       |   |   |   |                   |
| . | plan is applicable, | 19.70     |   |   |   |                   |
| 4 | has it been         | 5-5(a)(5) |   |   |   |                   |
| 9 | included as a part  |           |   |   |   |                   |
|   | of the contract?    |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Was EEO Clearance   | FAR       |   |   |   |                   |
| . | received?           | 22.805    |   |   |   |                   |
| 5 |                     | (required |   |   |   |                   |
| 0 |                     | \>\$10M   |   |   |   |                   |
|   |                     | exc.      |   |   |   |                   |
|   |                     | Con       |   |   |   |                   |
|   |                     | struction |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Are contractor's    | FAR       |   |   |   |                   |
| . | Representations and | 4.80      |   |   |   |                   |
| 5 | Certifications      | 3(a)(11), |   |   |   |                   |
| 1 | complete and        | 4.1201    |   |   |   |                   |
|   | accurate or, if     | ,15.204-5 |   |   |   |                   |
|   | used, are           |           |   |   |   |                   |
|   | electronic Reps &   |           |   |   |   |                   |
|   | Certs referenced in |           |   |   |   |                   |
|   | contract file       |           |   |   |   |                   |
|   | adequate?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If letter contract  | FAR       |   |   |   |                   |
| . | is definitization   | 16        |   |   |   |                   |
| 5 | schedule included   | .603-2(b) |   |   |   |                   |
| 2 | in contract?        | and (c)   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If applicable, are  | FAR       |   |   |   |                   |
| . | performance-based   | 32        |   |   |   |                   |
| 5 | finance payments    | .1004(b), |   |   |   |                   |
| 3 | established in      | 32.104    |   |   |   |                   |
|   | contract only to    |           |   |   |   |                   |
|   | extent actually     |           |   |   |   |                   |
|   | needed for          |           |   |   |   |                   |
|   | performance?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is there written    | FAR       |   |   |   |                   |
| . | assurance that      | 32.702,   |   |   |   |                   |
| 5 | adequate funds are  | 32.703-2  |   |   |   |                   |
| 4 | available (funds    |           |   |   |   |                   |
|   | certification), or  |           |   |   |   |                   |
|   | is the award        |           |   |   |   |                   |
|   | conditioned upon    |           |   |   |   |                   |
|   | availability of     |           |   |   |   |                   |
|   | funds?              |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Was preaward notice | FAR       |   |   |   |                   |
| . | furnished to        | 15.503    |   |   |   |                   |
| 5 | offerors when using | (a)(2)(i) |   |   |   |                   |
| 5 | SBSA, unless CO     |           |   |   |   |                   |
|   | made determination  |           |   |   |   |                   |
|   | of urgency?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If debriefings are  | FAR       |   |   |   |                   |
| . | held, are they      | 36.607(b) |   |   |   |                   |
| 5 | conducted properly? | (FAR      |   |   |   |                   |
| 6 |                     | 15.503,   |   |   |   |                   |
|   |                     | 15.50     |   |   |   |                   |
|   |                     | 6(b)-(f), |   |   |   |                   |
|   |                     | 15,507(c) |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is contract         | FAR       |   |   |   |                   |
| . | prepared on SF 252  | 1.601,    |   |   |   |                   |
| 5 | and signed by a     | 4.101,    |   |   |   |                   |
| 7 | warranted CO and is | 36.702(a) |   |   |   |                   |
|   | amount within       |           |   |   |   |                   |
|   | his/her authority?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is there evidence   | NIH       |   |   |   |                   |
| . | of an internal file | Manual    |   |   |   |                   |
| 5 | review of contract  | 6304.71   |   |   |   |                   |
| 8 | and documentation?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is draft FedBizOpps | FAR 5.301 |   |   |   |                   |
| . | Award Notice in     | (required |   |   |   |                   |
| 5 | file?               | \>\$25K)  |   |   |   |                   |
| 9 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is draft public     | FAR       |   |   |   |                   |
| . | award announcement  | 5.303(a), |   |   |   |                   |
| 6 | ("Congressional     | HHSAR     |   |   |   |                   |
| 0 | Liaison Office") in | 3         |   |   |   |                   |
|   | file?               | 05.303(a) |   |   |   |                   |
|   |                     | (required |   |   |   |                   |
|   |                     | \>        |   |   |   |                   |
|   |                     | \$3.5M)   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is contractor is in | FAR       |   |   |   |                   |
| . | CCR?                | 4.1103    |   |   |   |                   |
| 6 |                     |           |   |   |   |                   |
| 1 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Has CO entered      | FR        |   |   |   |                   |
| . | contract into       | 4.604(b); |   |   |   |                   |
| 6 | Prism/Compusearch   | HHSAR     |   |   |   |                   |
| 2 | (NBS) and completed | 304.602   |   |   |   |                   |
|   | DCIS documentation  |           |   |   |   |                   |
|   | within required     |           |   |   |   |                   |
|   | timeframes?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Has source          | FAR       |   |   |   |                   |
| . | selection           | 3.104-4   |   |   |   |                   |
| 6 | information been    |           |   |   |   |                   |
| 3 | appropriately       |           |   |   |   |                   |
|   | marked?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If advance payments | FAR       |   |   |   |                   |
| . | are appropriate is  | 32.402(c) |   |   |   |                   |
| 6 | executed D&F in     |           |   |   |   |                   |
| 4 | file?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If applicable, is   | HHSAR     |   |   |   |                   |
| . | use of incremental  | 332.702   |   |   |   |                   |
| 6 | funding             |           |   |   |   |                   |
| 5 | appropriate?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Is                  | HHSAR     |   |   |   |                   |
| . | contract-specified  | 332.70    |   |   |   |                   |
| 6 | timetable           | 3-1(b)(2) |   |   |   |                   |
| 6 | consistent with     |           |   |   |   |                   |
|   | planned phases or   |           |   |   |   |                   |
|   | increments and      |           |   |   |   |                   |
|   | corresponding       |           |   |   |   |                   |
|   | allotments of       |           |   |   |   |                   |
|   | funds?              |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | At time of award,   | HHSAR     |   |   |   |                   |
| . | if cost             | 332.70    |   |   |   |                   |
| 6 | reimbursement       | 3-1(b)(5) |   |   |   |                   |
| 7 | contract has been   |           |   |   |   |                   |
|   | awarded, and if     |           |   |   |   |                   |
|   | less than the first |           |   |   |   |                   |
|   | year of performance |           |   |   |   |                   |
|   | funded, did the CO  |           |   |   |   |                   |
|   | document file as to |           |   |   |   |                   |
|   | why it was          |           |   |   |   |                   |
|   | advantageous to     |           |   |   |   |                   |
|   | Gov't. & did the    |           |   |   |   |                   |
|   | funding cover a     |           |   |   |   |                   |
|   | complete phase or   |           |   |   |   |                   |
|   | increment of        |           |   |   |   |                   |
|   | performance?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Does contract       | HHSAR     |   |   |   |                   |
| . | contain precise     | 332.70    |   |   |   |                   |
| 6 | requirements for    | 3-1(b)(7) |   |   |   |                   |
| 8 | progress reports,   |           |   |   |   |                   |
|   | if applicable?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If letter contract, | FAR       |   |   |   |                   |
| . | is it appropriate   | 16.603,   |   |   |   |                   |
| 6 | and compliant with  | HHSAR     |   |   |   |                   |
| 9 | requirements?       | 316.603   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | Did CO ensure that  | FAR       |   |   |   |                   |
| . | fee complied with   | 15.       |   |   |   |                   |
| 7 | limitations?        | 404(c)(4) |   |   |   |                   |
| 0 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| C | If appropriate, are | FAR       |   |   |   |                   |
| . | CAS clauses         | 30.201-4, |   |   |   |                   |
| 7 | included in         | Appendix  |   |   |   |                   |
| 1 | contract?           | 9903-2    |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+--------------+---+---+----+--------------+
| * |                     |              |   |   |    |              |
| * |                     |              |   |   |    |              |
| S |                     |              |   |   |    |              |
| E |                     |              |   |   |    |              |
| C |                     |              |   |   |    |              |
| T |                     |              |   |   |    |              |
| I |                     |              |   |   |    |              |
| O |                     |              |   |   |    |              |
| N |                     |              |   |   |    |              |
| D |                     |              |   |   |    |              |
| - |                     |              |   |   |    |              |
| - |                     |              |   |   |    |              |
| C |                     |              |   |   |    |              |
| o |                     |              |   |   |    |              |
| n |                     |              |   |   |    |              |
| t |                     |              |   |   |    |              |
| r |                     |              |   |   |    |              |
| a |                     |              |   |   |    |              |
| c |                     |              |   |   |    |              |
| t |                     |              |   |   |    |              |
| A |                     |              |   |   |    |              |
| d |                     |              |   |   |    |              |
| m |                     |              |   |   |    |              |
| i |                     |              |   |   |    |              |
| n |                     |              |   |   |    |              |
| i |                     |              |   |   |    |              |
| s |                     |              |   |   |    |              |
| t |                     |              |   |   |    |              |
| r |                     |              |   |   |    |              |
| a |                     |              |   |   |    |              |
| t |                     |              |   |   |    |              |
| i |                     |              |   |   |    |              |
| o |                     |              |   |   |    |              |
| n |                     |              |   |   |    |              |
| * |                     |              |   |   |    |              |
| * |                     |              |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
| * | **Action Item**     | **           | * | * | *  | **Comments** |
| * |                     | FAR/HHSAR/** | * | * | *N |              |
| N |                     |              | Y | N | /A |              |
| o |                     | **NIH Policy | e | o | ** |              |
| . |                     | Part**       | s | * |    |              |
| * |                     |              | * | * |    |              |
| * |                     |              | * |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
| D | If letter contract  | FAR 16.603   |   |   |    |              |
| . | or undefinitized    |              |   |   |    |              |
| 1 | action, contract    |              |   |   |    |              |
|   | definitized in a    |              |   |   |    |              |
|   | timely manner.      |              |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
| D | Is COTR designated  | HHSAR        |   |   |    |              |
| . | in writing and does | 307.170 and  |   |   |    |              |
| 2 | COTR/PO have        | 307.170-1    |   |   |    |              |
|   | training in         | and 2        |   |   |    |              |
|   | accordance with     |              |   |   |    |              |
|   | HHSAR requirements  |              |   |   |    |              |
|   | or has a waiver     |              |   |   |    |              |
|   | obtained?           |              |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
| D | If FAR 52.219-28    | FAR          |   |   |    |              |
| . | was included in     | 19.308(d),   |   |   |    |              |
| 3 | contract, did       | 52.219-28(b) |   |   |    |              |
|   | contractor          |              |   |   |    |              |
|   | represent its size  |              |   |   |    |              |
|   | status upon         |              |   |   |    |              |
|   | occurrence of       |              |   |   |    |              |
|   | events stipulated?  |              |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
| D | Is contractor size  | F            |   |   |    |              |
| . | status              | AR19.308(d), |   |   |    |              |
| 4 | representation      | FAR          |   |   |    |              |
|   | validated or        | 52.219-28    |   |   |    |              |
|   | updated in the ORCA |              |   |   |    |              |
|   | and its data in the |              |   |   |    |              |
|   | CCR also updated to |              |   |   |    |              |
|   | reflect current     |              |   |   |    |              |
|   | status?             |              |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
| D | If CO was notified  | FAR          | [ |   |    |              |
| . | of possible         | 3.1003(b)    | ] |   |    |              |
| 5 | contractor          |              | { |   |    |              |
|   | violation of        |              | . |   |    |              |
|   | Federal criminal    |              | m |   |    |              |
|   | law, have proper    |              | a |   |    |              |
|   | procedures been     |              | r |   |    |              |
|   | followed, including |              | k |   |    |              |
|   | coordination with   |              | } |   |    |              |
|   | OIG?                |              |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
|   |                     | **Post Award |   |   |    |              |
|   |                     | Protests**   |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
| D | If protest after    | FAR 33.104   |   |   |    |              |
| . | award, has CO       |              |   |   |    |              |
| 6 | determination for   |              |   |   |    |              |
|   | agency protest been |              |   |   |    |              |
|   | handled timely?     |              |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+
| D | If protest after    | HHSAR        |   |   |    |              |
| . | award, has CO       | 333.10       |   |   |    |              |
| 7 | obtained            | 3(f)(2)(iii) |   |   |    |              |
|   | concurrence from    |              |   |   |    |              |
|   | Protest Control     |              |   |   |    |              |
|   | Officer?            |              |   |   |    |              |
+---+---------------------+--------------+---+---+----+--------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If protest after    | FAR       |   |   |   |                   |
| . | award, has CO       | 33.104,   |   |   |   |                   |
| 8 | followed            | HHSAR     |   |   |   |                   |
|   | appropriate protest | 333.104   |   |   |   |                   |
|   | procedures in       |           |   |   |   |                   |
|   | response to protest | NIH       |   |   |   |                   |
|   | filed with GAO?     | Manual    |   |   |   |                   |
|   |                     | 6033-1 &  |   |   |   |                   |
|   |                     | 6033-2    |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If applicable, has  | FAR       |   |   |   |                   |
| . | D&F to allow        | 33.104(c) |   |   |   |                   |
| 9 | performance been    | & (d),    |   |   |   |                   |
|   | properly approved?  | HHSAR     |   |   |   |                   |
|   |                     | 3         |   |   |   |                   |
|   |                     | 33.104(c) |   |   |   |                   |
|   |                     | & (d),    |   |   |   |                   |
|   |                     | NIH       |   |   |   |                   |
|   |                     | Manual    |   |   |   |                   |
|   |                     | 6033-2    |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If protest after    | FAR       |   |   |   |                   |
| . | award of            | 16.505    |   |   |   |                   |
| 1 | task/delivery order | (a)(9)(i) |   |   |   |                   |
| 0 | under IDIQ, and if  |           |   |   |   |                   |
|   | \<\$10M, is only on |           |   |   |   |                   |
|   | the basis that      |           |   |   |   |                   |
|   | order increases     |           |   |   |   |                   |
|   | scope, period, or   |           |   |   |   |                   |
|   | maximum value of    |           |   |   |   |                   |
|   | contract?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Modi    |   |   |   |                   |
|   |                     | fications |   |   |   |                   |
|   |                     | and       |   |   |   |                   |
|   |                     | Change    |   |   |   |                   |
|   |                     | Orders**  |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Are contract        | FAR 43    |   |   |   |                   |
| . | modifications       |           |   |   |   |                   |
| 1 | properly            |           |   |   |   |                   |
| 1 | documented, citing  |           |   |   |   |                   |
|   | correct authority   |           |   |   |   |                   |
|   | and funding, within |           |   |   |   |                   |
|   | scope, and issued   |           |   |   |   |                   |
|   | properly as         |           |   |   |   |                   |
|   | unilateral or       |           |   |   |   |                   |
|   | bilateral?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If modification is  | FAR       |   |   |   |                   |
| . | for new work, is    | 6.303,    |   |   |   |                   |
| 1 | approved JOFOC in   | HHSAR     |   |   |   |                   |
| 2 | file?               | 306.303,  |   |   |   |                   |
|   |                     | JOFOC     |   |   |   |                   |
|   |                     | Desk      |   |   |   |                   |
|   |                     | Guide     |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If change order     | FAR 43.2  |   |   |   |                   |
| . | issued, is it       |           |   |   |   |                   |
| 1 | within scope,       |           |   |   |   |                   |
| 3 | within parameters   |           |   |   |   |                   |
|   | of Changes clause   |           |   |   |   |                   |
|   | and signed by a     |           |   |   |   |                   |
|   | warranted CO        |           |   |   |   |                   |
|   | (within his/her     |           |   |   |   |                   |
|   | authority)?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If change order     | FAR 43.2  |   |   |   |                   |
| . | issued, was         |           |   |   |   |                   |
| 1 | equitable           |           |   |   |   |                   |
| 4 | adjustment          |           |   |   |   |                   |
|   | definitized?        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If change orders    | FAR       |   |   |   |                   |
| . | have been executed, | 43.204    |   |   |   |                   |
| 1 | were they           |           |   |   |   |                   |
| 5 | definitized in a    |           |   |   |   |                   |
|   | timely manner?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Does supplemental   | FAR       |   |   |   |                   |
| . | agreement           | 43.204(c) |   |   |   |                   |
| 1 | defnitizing a       |           |   |   |   |                   |
| 6 | change order        |           |   |   |   |                   |
|   | include a           |           |   |   |   |                   |
|   | Contractor's        |           |   |   |   |                   |
|   | Statement of        |           |   |   |   |                   |
|   | Release?            |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If modification to  | FAR       |   |   |   |                   |
| . | a construction      | 36.608    |   |   |   |                   |
| 1 | contract awarded as |           |   |   |   |                   |
| 7 | a result of this    |           |   |   |   |                   |
|   | A-E contract is     |           |   |   |   |                   |
|   | required due to an  |           |   |   |   |                   |
|   | error or            |           |   |   |   |                   |
|   | deficiencies in the |           |   |   |   |                   |
|   | A-E contract, has   |           |   |   |   |                   |
|   | the CO considered   |           |   |   |   |                   |
|   | the extent to which |           |   |   |   |                   |
|   | the A-E contractor  |           |   |   |   |                   |
|   | may be liable,      |           |   |   |   |                   |
|   | enforced the        |           |   |   |   |                   |
|   | liability and       |           |   |   |   |                   |
|   | collected the       |           |   |   |   |                   |
|   | amount due? Has the |           |   |   |   |                   |
|   | file been properly  |           |   |   |   |                   |
|   | documented?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If the price of     | FAR       |   |   |   |                   |
| . | construction        | 36.609-1  |   |   |   |                   |
| 1 | proposed in         |           |   |   |   |                   |
| 8 | response to a       |           |   |   |   |                   |
|   | solicitation        |           |   |   |   |                   |
|   | exceeds the         |           |   |   |   |                   |
|   | construction        |           |   |   |   |                   |
|   | funding limitation  |           |   |   |   |                   |
|   | in the A-E          |           |   |   |   |                   |
|   | contract, has the   |           |   |   |   |                   |
|   | A-E firm been held  |           |   |   |   |                   |
|   | solely responsible  |           |   |   |   |                   |
|   | for redesigning the |           |   |   |   |                   |
|   | project within the  |           |   |   |   |                   |
|   | funding limitation, |           |   |   |   |                   |
|   | at no increase in   |           |   |   |   |                   |
|   | price? (unless      |           |   |   |   |                   |
|   | there were          |           |   |   |   |                   |
|   | unanticipated       |           |   |   |   |                   |
|   | material costs or   |           |   |   |   |                   |
|   | undue delay)        |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Where applicable,   | FAR       |   |   |   |                   |
| . | are contractor's    | 50.103-6  |   |   |   |                   |
| 1 | requests for        |           |   |   |   |                   |
| 9 | equitable           |           |   |   |   |                   |
|   | adjustment          |           |   |   |   |                   |
|   | processed in        |           |   |   |   |                   |
|   | accordance with FAR |           |   |   |   |                   |
|   | 50.103 and is there |           |   |   |   |                   |
|   | a compliant         |           |   |   |   |                   |
|   | approval/denial     |           |   |   |   |                   |
|   | Memorandum of       |           |   |   |   |                   |
|   | Decision in file?   |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Has contract        | FAR       |   |   |   |                   |
| . | modification been   | 4.6       |   |   |   |                   |
| 2 | entered into        | 04(b)(5); |   |   |   |                   |
| 0 | Prism/Compusearch   | NBS       |   |   |   |                   |
|   | (NBS) and FPDS      |           |   |   |   |                   |
|   | (through DCIS),     |           |   |   |   |                   |
|   | including mods for  |           |   |   |   |                   |
|   | change in size      |           |   |   |   |                   |
|   | status, as          |           |   |   |   |                   |
|   | applicable?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If a contract with  | FAR       |   |   |   |                   |
| . | options and a       | 19.705-2  |   |   |   |                   |
| 2 | subcontracting plan |           |   |   |   |                   |
| 1 | was required, or if |           |   |   |   |                   |
|   | a modification to a |           |   |   |   |                   |
|   | contract, have      |           |   |   |   |                   |
|   | revised             |           |   |   |   |                   |
|   | subcontracting      |           |   |   |   |                   |
|   | goals been          |           |   |   |   |                   |
|   | negotiated?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **        |   |   |   |                   |
|   |                     | Claims\\D |   |   |   |                   |
|   |                     | isputes** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Are claims/disputes | FAR 33.2, |   |   |   |                   |
| . | handled properly?   | HHSAR     |   |   |   |                   |
| 2 |                     | 333.2     |   |   |   |                   |
| 2 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Has CO made a       | FAR       |   |   |   |                   |
| . | timely response to  | 33.2      |   |   |   |                   |
| 2 | contractor dispute  | 11(c)-(f) |   |   |   |                   |
| 3 | under CDA?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Has contractor      | FAR       |   |   |   |                   |
| . | submitted certified | 33.207    |   |   |   |                   |
| 2 | claim under CDA?    |           |   |   |   |                   |
| 4 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Has CO consulted    | HHSAR     |   |   |   |                   |
| . | OGC in resolving    | 333.211   |   |   |   |                   |
| 2 | dispute under CDA?  |           |   |   |   |                   |
| 5 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Has CO successfully | FAR       |   |   |   |                   |
| . | resolved claim      | 33.210    |   |   |   |                   |
| 2 | under CDA?          |           |   |   |   |                   |
| 6 |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Has CO rendered     | FAR       |   |   |   |                   |
| . | final decision IAW  | 33.211,   |   |   |   |                   |
| 2 | FAR & agency        | HHSAR     |   |   |   |                   |
| 7 | provisions?         | 333.211   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If applicable, is   | FAR       |   |   |   |                   |
| . | alternate dispute   | 33.214    |   |   |   |                   |
| 2 | resolution process  |           |   |   |   |                   |
| 8 | used?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
|   |                     | **Man     |   |   |   |                   |
|   |                     | agement** |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If mistake after    | FAR       |   |   |   |                   |
| . | award, have         | 15.508    |   |   |   |                   |
| 2 | appropriate         |           |   |   |   |                   |
| 9 | procedures been     |           |   |   |   |                   |
|   | followed?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If options included | FAR       |   |   |   |                   |
| . | in contract, have   | 17.207    |   |   |   |                   |
| 3 | they been executed  |           |   |   |   |                   |
| 0 | properly and        |           |   |   |   |                   |
|   | documented?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Have contractor's   | FAR 32    |   |   |   |                   |
| . | invoices been       |           |   |   |   |                   |
| 3 | reviewed/a          |           |   |   |   |                   |
| 1 | pproved/disapproved |           |   |   |   |                   |
|   | in a timely manner? |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If termination for  | FAR 49    |   |   |   |                   |
| . | convenience/default |           |   |   |   |                   |
| 3 | deemed necessary,   |           |   |   |   |                   |
| 2 | was process handled |           |   |   |   |                   |
|   | properly?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If novation/change  | FAR 42.12 |   |   |   |                   |
| . | of name agreement   |           |   |   |   |                   |
| 3 | requested, was      |           |   |   |   |                   |
| 3 | process handled     |           |   |   |   |                   |
|   | properly?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Are performance     | FAR       |   |   |   |                   |
| . | evaluation reports  | 36.604    |   |   |   |                   |
| 3 | in file, using SF   |           |   |   |   |                   |
| 4 | 1421?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If contractor's     | FAR       |   |   |   |                   |
| . | overall performance | 36.604    |   |   |   |                   |
| 3 | was unsatisfactory, | (Req.     |   |   |   |                   |
| 5 | was contractor      | \         |   |   |   |                   |
|   | advised in writing, | >\$30,000 |   |   |   |                   |
|   | and provided the    |           |   |   |   |                   |
|   | basis for the       |           |   |   |   |                   |
|   | report? Was         |           |   |   |   |                   |
|   | contractor given    |           |   |   |   |                   |
|   | opportunity to      |           |   |   |   |                   |
|   | provide comments?   |           |   |   |   |                   |
|   | If so, did the      |           |   |   |   |                   |
|   | evaluating official |           |   |   |   |                   |
|   | resolve any alleged |           |   |   |   |                   |
|   | factual             |           |   |   |   |                   |
|   | discrepancies and   |           |   |   |   |                   |
|   | make appropriate    |           |   |   |   |                   |
|   | changes in the      |           |   |   |   |                   |
|   | report?             |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If cost overrun,    | HHSAR     |   |   |   |                   |
| . | has coordination    | 342.7101, |   |   |   |                   |
| 3 | taken place with    | 342.7102  |   |   |   |                   |
| 6 | program office,     |           |   |   |   |                   |
|   | additional funds    |           |   |   |   |                   |
|   | request received    |           |   |   |   |                   |
|   | from contractor,    |           |   |   |   |                   |
|   | statement from      |           |   |   |   |                   |
|   | program office to   |           |   |   |   |                   |
|   | fund/terminate      |           |   |   |   |                   |
|   | contract, fixed fee |           |   |   |   |                   |
|   | unadjusted?         |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Have                | FAR 9.4,  |   |   |   |                   |
| . | d                   | HHSAR     |   |   |   |                   |
| 3 | ebarment/suspension | 309.4     |   |   |   |                   |
| 7 | procedures been     |           |   |   |   |                   |
|   | properly followed?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If applicable, has  | FAR       |   |   |   |                   |
| . | there been consent  | 44.201    |   |   |   |                   |
| 3 | to subcontracts or  |           |   |   |   |                   |
| 8 | approved system?    |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | Are subcontracting  | FAR       |   |   |   |                   |
| . | compliance reports  | 19.70     |   |   |   |                   |
| 3 | submitted by prime  | 4(a)(10), |   |   |   |                   |
| 9 | contractor and      | 19.705-6, |   |   |   |                   |
|   | subcontractors      | 19.705-7, |   |   |   |                   |
|   | (using eSRS), and   | 19.706    |   |   |   |                   |
|   | have they been      | (Required |   |   |   |                   |
|   | evaluated?          | for Large |   |   |   |                   |
|   |                     | Bus. \>   |   |   |   |                   |
|   |                     | \$500K    |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If task/delivery    | FAR       |   |   |   |                   |
| . | order under IDIQ    | 16.505    |   |   |   |                   |
| 4 | over \$5M, does     | (a)(9)(b) |   |   |   |                   |
| 0 | requirement sent    |           |   |   |   |                   |
|   | under fair          | \(iii\)   |   |   |   |                   |
|   | opportunity provide |           |   |   |   |                   |
|   | proper information? |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| D | If task/delivery    | FAR       |   |   |   |                   |
| . | order under IDIQ in | 16.       |   |   |   |                   |
| 4 | excess of \$5M, has | 505(b)(4) |   |   |   |                   |
| 1 | CO properly         |           |   |   |   |                   |
|   | notified            |           |   |   |   |                   |
|   | unsuccessful        |           |   |   |   |                   |
|   | offerors?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+

+---+---------------------+-----------+---+---+---+-------------------+
| * |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
| S |                     |           |   |   |   |                   |
| E |                     |           |   |   |   |                   |
| C |                     |           |   |   |   |                   |
| T |                     |           |   |   |   |                   |
| I |                     |           |   |   |   |                   |
| O |                     |           |   |   |   |                   |
| N |                     |           |   |   |   |                   |
| E |                     |           |   |   |   |                   |
| - |                     |           |   |   |   |                   |
| - |                     |           |   |   |   |                   |
| C |                     |           |   |   |   |                   |
| o |                     |           |   |   |   |                   |
| n |                     |           |   |   |   |                   |
| t |                     |           |   |   |   |                   |
| r |                     |           |   |   |   |                   |
| a |                     |           |   |   |   |                   |
| c |                     |           |   |   |   |                   |
| t |                     |           |   |   |   |                   |
| C |                     |           |   |   |   |                   |
| l |                     |           |   |   |   |                   |
| o |                     |           |   |   |   |                   |
| s |                     |           |   |   |   |                   |
| e |                     |           |   |   |   |                   |
| o |                     |           |   |   |   |                   |
| u |                     |           |   |   |   |                   |
| t |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
| * |                     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| * | **Action Item**     | **FAR     | * | * | * | **Comments**      |
| * |                     | /HHSAR/** | * | * | * |                   |
| N |                     |           | Y | N | N |                   |
| o |                     | **NIH     | e | o | / |                   |
| . |                     | Policy    | s | * | A |                   |
| * |                     | Part**    | * | * | * |                   |
| * |                     |           | * |   | * |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Has final           | FAR       |   |   |   |                   |
| . | payment/settlement  | 4.804-5   |   |   |   |                   |
| 1 | been made?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Have administrative | FAR       |   |   |   |                   |
| . | closeout procedures | 4.804-5   |   |   |   |                   |
| 2 | been accomplished?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Has contract        | FAR       |   |   |   |                   |
| . | completion          | 4         |   |   |   |                   |
| 3 | statement been      | .804-5(b) |   |   |   |                   |
|   | prepared?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Has disposition of  | FAR       |   |   |   |                   |
| . | GFP/GFE been        | 45.603    |   |   |   |                   |
| 4 | addressed?          |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Has final past      | FAR       |   |   |   |                   |
| . | performance         | 42.1502,  |   |   |   |                   |
| 5 | evaluation been     | 42.1503   |   |   |   |                   |
|   | received?           |           |   |   |   |                   |
|   |                     | (over     |   |   |   |                   |
|   |                     | \$100K)   |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | If applicable, has  | HHSAR     |   |   |   |                   |
| . | a contract audit in | 3         |   |   |   |                   |
| 6 | accordance with     | 04.804-70 |   |   |   |                   |
|   | agency procedures   |           |   |   |   |                   |
|   | been performed?     |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Have storage,       | FAR 4.805 |   |   |   |                   |
| . | handling & disposal |           |   |   |   |                   |
| 7 | of contract files   |           |   |   |   |                   |
|   | been accomplished   |           |   |   |   |                   |
|   | in accordance with  |           |   |   |   |                   |
|   | agency procedures?  |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Has closeout been   | FAR       |   |   |   |                   |
| . | accomplished in a   | 4.804-1   |   |   |   |                   |
| 8 | timely manner?      |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Has the HHS GWAC    | HHS       |   |   |   |                   |
| . | contract been used  | guidance  |   |   |   |                   |
| 9 | to accomplish       |           |   |   |   |                   |
|   | closeout, or has a  |           |   |   |   |                   |
|   | justification been  |           |   |   |   |                   |
|   | prepared for the    |           |   |   |   |                   |
|   | file?               |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+
| E | Have excess funds   | FAR       |   |   |   |                   |
| . | been deobligated    | 4.804-5   |   |   |   |                   |
| 1 | and returned to     |           |   |   |   |                   |
| 0 | customer?           |           |   |   |   |                   |
+---+---------------------+-----------+---+---+---+-------------------+