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[USDA eGovernment Roles and Responsibilities]{.underline}

Position: **eGovernment Executive Council**

Role: *eGovernment Champion*

Description: [Ensure ownership and support by and from senior leadership
in mission areas and agencies]{.underline}

Responsibilities:

-   Develop a vision and supporting strategies that will lead to a
    customer-centric business model

-   Integrate eGovernment transformation activities with other mission
    priorities

-   Identify cross-agency issues that can benefit from a common
    electronic service delivery solution

-   Champion eGovernment internally, at both the agency and Departmental
    level, as well as externally.

-   Highlight eGovernment success stories at USDA and share best
    practices.

-   Identify future eGovernment opportunities at USDA at all levels:
    intergovernmental (i.e., state-local-federal-international),
    interdepartmental (i.e., HHS, HUD, USDA, EPA etc.), enterprise-wide
    (i.e., USDA-wide, "corporate"), interagency (i.e., cross-mission
    area or involving two or more USDA agencies), and agency-specific.

Expected Action Items:

1.  Participate in interview(s) with eGovernment Project Team

> **Time Frame:** ASAP; before November 7, 2001

2.  Schedule interview(s) with select Agency Lead and eGovernment
    Project Team

> **Time Frame:** immediately after first personal interview with
> eGovernment team; before November 16, 2001

-   FNS

-   FAS

-   FSA

-   FSIS

-   Forest Service

3.  Schedule interview with UnderSecretary

> **Time Frame:** immediately after first personal interview with
> eGovernment team; between November 16, 2001 and November 30, 2001

4.  Schedule Mission Area visioning session with appropriate invitees
    (formally invited by the Deputy UnderSecretary)

> **Time Frame:** Last two weeks in November; before November 30, 2001)

5\. Act as ex-officio member of Agency eGovernment Steering Committees
within mission area

Position: **eGovernment Working Group Member**

Role: *eGovernment "Voice" for the Agency; eGovernment Agency Steering
Committee Chair*

Description: [Ensure development and organization of strategic planning
efforts at the agency level]{.underline}

Responsibilities:

-   Champion eGovernment internally, at both the agency and Departmental
    level, and externally.

-   Highlight eGovernment success stories at USDA and share best
    practices.

-   Identify future eGovernment opportunities at USDA at all levels:
    intergovernmental, interdepartmental, enterprise-wide, interagency,
    and agency-specific.

-   Contribute to and provide feedback on the Department's eGovernment
    Strategic and Tactical Plan.

-   Coordinate and lead the member's agency eGovernment efforts,
    including the refinement and implementation of the agency's
    eGovernment tactical plan.

    -   Develop and maintain detailed plans of action for complying with
        Freedom to E-File and/or GPEA (as appropriate) to include the
        identification of resources and the integration of eGovernment
        tasks with other related activities (e.g., capital planning,
        security planning, telecommunications planning).

    -   Continually review and recommend improvements in the eGovernment
        (eGov) process to ensure that it links mission needs,
        information, and IT in an effective and efficient manner.

    -   Review and recommend guidance on the development of eGov web
        sites and applications, including the Section 508 compliance
        testing.

    -   Review and recommend professional development strategies to
        ensure that the Federal workforce possesses the skills necessary
        to meet the challenges of effectively delivering programs and
        services connected to eGov.

    -   Interact with other Advisory Councils (Cyber-Security,
        Telecommunications and other appropriate groups in the
        Department) as well as committees outside USDA to address
        interrelated issues, recommendations, and initiatives.

    -   Promote training, conferences and meetings to expand the
        understanding of eGov management and related activities
        throughout the Department.

    -   Provide input and coordination for the development of the
        Quarterly eGov Report to the Secretary.

Expected Action Items:

1.  Participate in eGovernment interviews\
    **Time Frame:** ASAP; completed by November 7, 2001

2.  Establish an Agency eGovernment Steering Committee with broad
    membership for this strategy effort and later implementation
    (previously referred to as an Integrated Project Team)\
    **Time Frame:** November 6, 2001

3.  Participate Strategic Planning activities at the mission area level
    (i.e., visioning sessions and idea generation)\
    **Time Frame:** Ongoing; however should be done to complete and
    revise eGovernment Agency Tactical Plans

4.  Lead agency-specific strategic planning activities mirroring
    Departmental efforts (i.e., convene Agency eGovernment Steering
    Committee meetings)\
    **Time Frame:** December

5.  Complete and return draft eGovernment Agency Tactical Plans.
    Template will be distributed.\
    **Time Frame:** December 7, 2001

6.  Complete and return final eGovernment Agency Tactical Plans.

#### Time Frame: January 7, 2002

Position: **eGovernment Full-Time Mission Area Representative**

Role: *eGovernment Strategic Planning Liaison for Mission Area*

Description: [Ensure coordination and integration of eGovernment Project
team, mission areas and agencies]{.underline}

Responsibilities:

-   Lead development of Agency Tactical Plans for Departmental
    eGovernment Strategic Plan

-   Provide guidance and support to eGovernment Executive Council member
    at the mission area level and respective eGovernment Working Group
    Members within agencies

    -   Assist in the workings of Agency eGovernment Steering Committees

    -   Help coordinate mission area visioning sessions called by the
        Deputy Under Secretaries with key business executives

-   Respond to questions, concerns and feedback from appropriate mission
    areas and agencies

-   Link Departmental Strategic plan and agency tactical plans to GPEA
    and eFile requirements for mission areas/agencies

-   Share lessons learned from mission areas and agencies related to
    eGovernment

-   Ensure proper two-way communication between Departmental eGovernment
    Team, eGovernment Executive Council and eGovernment Working Group
    Member

Expected Action Items:

-   Join eGovernment Project Team

> **Time Frame:** ASAP; before November 7

-   Conduct research for readiness assessment and strategy

> Time Frame: Ongoing

-   Ensure completion of Agency Tactical Plans in draft. Template will
    be distributed.\
    **Time Frame:** November 30, 2001

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-   Complete and return eGovernment Agency Tactical Plans final.

> **Time Frame:** January 7, 2002

Position: **eGovernment Executive**

Role: *eGovernment Lead for USDA*

Description: [Overall eGovernment Program Stewardship on behalf of CIO
and Deputy Secretary]{.underline}

Responsibilities:

-   Facilitate the development and implementation of a Departmental
    eGovernment Framework Program on behalf of the Deputy Secretary.

-   In conjunction with the Deputy Secretary's office, provide overall
    direction and guidance to the Program.

-   Raise the USDA community's awareness and understanding of
    eGovernment.

-   Provide agencies with necessary information regarding federal
    legislation and guidance on eGovernment implementation and eCommerce
    technologies as well as industry standards and best practices both
    internal and external to USDA.

-   Coordinate monitoring of eGovernment implementation at USDA and
    prepare reporting to federal regulatory bodies as needed.

-   Develop and maintain a current set of eGovernment guidance and
    standards for the Department, as appropriate.

Expected Action Items:

-   Lead eGovernment Project Team and manage program resources

> **Time Frame:** Ongoing

-   Lead eGovernment Working Group meetings

> **Time Frame:** Ongoing

-   Lead visioning sessions and interviews with eGovernment Project Team

**Time Frame:** Ongoing

-   Stewardship and accountability over all project deliverables\
    **Time Frame:** Ongoing

-   Support Agency eGovernment Steering Committees to maximum extent
    practicable

> **Time Frame:** Ongoing