U.S. Department of Housing and Urban Development

H O U S I N G

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Special Attention of: Notice H 93-47 (HUD)

All Regional Administrators,

Directors, Office of Regional Issued: 7/1/93

Housing; Managers, Category A Expires: 7/31/94

and Category B Offices; and
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Field Office Housing Development Cross References:

Division Directors, Category A

Category B Offices Handbook 4571.3 REV-1 Elderly

Notice HUD 93-45

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Subject: Revised Fiscal Year 1993 Policy for Section 202

Application Processing and Selections, Revised

Processing Schedule

1\. PURPOSE.

This Notice provides a revised processing schedule for

Section 202 and 811 applications (Attachment 1),

Congressional Notification Memorandum Format (Attachment 2)

and instructions to Regional and Field Offices regarding the

elimination of Headquarters role in the selection process of

Fiscal Year 1993 Section 202 applications. This action is

necessary to adhere to the Department\'s goal of announcing

selections by September 30, 1993. Headquarters will conduct

a post-audit evaluation of Regional and Field Office funding

decisions in early Fiscal Year 1994 before deciding whether

or not to make these revised procedures permanent. This

Notice should be used in conjunction with the Interim Rule

(Part 889), the May 5, 1993 Federal Register Notice of Fund

Availability, and Handbook 4571.3 REV-1- Section 202

Supportive Housing for the Elderly.

In addition, this Notice waives and or modifies the

following paragraphs of Handbook 4571.3 REV-1: 1-13, 3-11,

3-45, 3-50, 3-55, 3-56, 3-57, 3-58, 3-60, and 3-63. The

modifications and waivers are detailed in this Notice.

2\. GENERAL OVERVIEW:

The modifications outlined in this Notice eliminate the need

for rating and technical review documents being forwarded to

Headquarters for review and ultimate final selection of

applications.

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HMEE: Distribution: W-3-1, W-2(H),W-3(H)(FHEO)(ZAS)(OGC)(PD&R), R-1,
R-2,

R-3, R-3-1, R-3-3, R-6, R-6-1, R-6-2, R-7, R-7-1,

R-7-2, W-4(H), R-3-1(H)(RC), R-8, R-8-1

Previous Editions Are Obsolete HUD 21B (3-80)

GPO 871 902

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Selection lists and lists of unfunded but approvable

applications will not come to headquarters prior to

completion of the selection and announcement process.

Funding allocations will be distributed to Regional Offices

in the near future. Responsibility for maintaining the

assigned metro-nonmetro split accompanies the allocations.

It is imperative that the Regional Offices maintain their

assigned metro/nonmetro split as funding selections are

made. If funds are shifted between Field Offices, Regional

Offices must make every effort to preserve the integrity of

the Field Office allocations. Regional Offices shall submit

to Headquarters one final selection list. Residual funds

not used by the Regional Offices must be identified in the

transmittal memorandum of final selection lists; these funds

will be recaptured by Headquarters. The responsibility for

coordinating Congressional Notification of selected

applicants with the Office of Congressional and

Intergovernmental Affairs has been transferred from

Headquarters to the Regional Offices. See Attachment 2 for

current Congressional notification memorandum format. A

completed sample notification is also included in

Attachment 2.

Responsibility for notification to State Point of Contact of

nonaccomodation has been transferred from Headquarters to

the Regional Offices.

3\. SPECIFIC PARAGRAPHS OF HANDBOOK 4571.3-REV-1 WHICH ARE BEING

WAIVED TO ACHIEVE THE ABOVE ARE:

1-13. A. 5. Delete \"and submit selection recommendations to

Headquarters\". Substitute \"Regional Offices are responsible

for funding selections\".

1-13. A. 6. Delete Paragraph.

3-11. Delete the following: \"COPIES OF ALL TECHNICAL

REJECT LETTERS SHALL BE SENT TO HEADQUARTERS, ATTENTION:

HOUSING FOR THE ELDERLY AND HANDICAPPED PEOPLE DIVISION

(HMEE).\" In addition, delete the following: \"In either

case, copies of the letters to the Sponsors shall be sent to

Headquarters as specified above.\"

3-45. C. Delete \"Submissions to Headquarters.\" Substitute,

\"Comment Review.\"

3-45. C.1. Delete \"and attach a copy of the comments\"

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3-45. C.2. Delete \"Headquarters\". Substitute, \"Regional

Office\". Headquarters notification to State Point of

Contact of nonaccomodation is transferred from Headquarters

to Regional Offices.

3-50. B. 5. Delete \"with a copy to the Office of Elderly

and Assisted Housing, Room 6112, 451-7th Street, SW,

Washington, DC 20410.\" In addition, Delete \"WITH A COPY TO

HEADQUARTERS, ATTENTION: OFFICE OF ELDERLY AND ASSISTED

HOUSING (ROOM 6130).\"

3-50. B. 6b. Delete \"Copies of all reinstatement and

confirmation of rejection letters shall be sent to the

Office of Elderly and Assisted Housing (HMEE), Room 6130.\"

3-55. D. Delete Paragraph. Substitute, \"If the Regional

Office review reveals that a Field Office has violated or is

inconsistent with any outstanding instructions, the Regional

Office shall take corrective action prior to final

selections. Such items should be noted and maintained in

the application file.\"

3-56. A. 4d. Delete Paragraph. Substitute \"Any unused

funds remaining after following all of the above procedures

must be noted on the final selection list transmittal

memorandum. These funds will be recaptured by

Headquarters.\"

3-56. B. Delete Paragraph.

3-57. A. Delete Paragraph. Substitute, \"Regional Offices

shall submit to Headquarters one final selection list with

transmittal memorandum in accordance with the revised

schedule found as Attachment 1 of this Notice. Offices

shall use the data diskette provided by Headquarters. The

list shall include final selections in rank order by Field

Office and by metropolitan and nonmetropolitan allocation

area. The transmittal memorandum shall identify any unused

funds for recapture by Headquarters.

NOTE: In no case may projects with technical deficiencies

(such as unacceptable site, ineligible Sponsor, lack of site

control, etc.) be considered by Field or Regional Office

panels for selection.\"

3-57. B. Delete \"the Regional Office must submit to

Headquarters\". Substitute, \"the Regional Office shall

maintain the following in the application file for post

audit review\".

3-57. C. Delete Paragraph.

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3-57. D. Delete Paragraph. Substitute, \"As Field Office

selections may not completely match the metropolitan and

nonmetropolitan distribution initially provided, Field

Office selection recommendations may be made predicated on

the assumption that the appropriate funds will be

transferred by the Regional Offices.\"

3-57 D. 2. Delete \"which are necessary to cover the Field

Office selections\"

3-58. Delete Paragraph. This Paragraph is waived for the

selection process only. These functions will be evaluated

at post audit review.

3-60. A. 1. Delete \"The Office of Elderly and Assisted

Housing\". Substitute, \"Regional and Field Offices\". See

Attachment 2 for current memorandum format.

3-60. B. Delete Paragraph.

3-63. A. Delete \"Upon notification from Headquarters that

the notification letters can be issued, the\". Substitute,

\"Nonselection letters may be released following notification

to selected applicants. The\".

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Assistant Secretary for Housing

\- Federal Housing Commissioner

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ATTACHMENT 1

202/811 REVISED APPLICATION PROCESSING SCHEDULE

7/8/93 APPLICATION DEADLINE DATE

7/16/93 INITIAL SCREENING COMPLETED AND DEFICIENCY LETTERS

MAILED TO SPONSORS

7/30/93 EXPIRATION OF 14 DAY PERIOD FOR SUBMISSION OF MISSING

APPLICATION ITEMS

8/20/93 COMPLETION OF TECHNICAL PROCESSING AND OF SPONSOR

NOTIFICATION OF TECHNICAL REJECTS

9/3/93 END OF 14 DAY APPEAL PERIOD FOR TECHNICAL REJECTS

9/7/93 CONVENE FIELD OFFICE RATING PANELS

9/10/93 FIELD OFFICES SEND LISTS OF SELECTIONS AND OTHER

APPROVABLE APPLICATIONS TO THE REGIONAL OFFICES

9/17/93 REGIONAL OFFICES COMPLETE FUNDING SELECTIONS AND

INITIATE FUND RESERVATION ACTIONS. FINAL SELECTION DATA

DISKETTE AND TRANSMITTAL MEMORANDUM SUBMITTED TO

HEADQUARTERS

9/20/93 REGIONAL OFFICES SUBMIT CONGRESSIONAL NOTIFICATION

MEMORANDUM TO OFFICE OF CONGRESSIONAL AND

INTERGOVERNMENTAL AFFAIRS, HEADQUARTERS

9/30/93 FUNDING ANNOUNCEMENTS COMPLETED

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ATTACHMENT 2

DATE:

MEMORANDUM FOR: Deputy Assistant Secretary for Congressional

Relations, LC

FROM:

ACTION:

DEADLINE/SPECIAL CIRCUMSTANCES:

PROJECT DESCRIPTION:

PROJECT HIGHLIGHTS:

STATUS:

GRANTEE CONTACT (name/telephone):

CONGRESSIONAL DELEGATION:

SUMMARY OF NOTIFICATION ACTION:

Congressional Call Completed to:
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Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Press Release Needed: Yes \_\_\_\_\_\_\_ No \_\_\_\_\_\_\_

HUD Regional or Field Contact (name/telephone):

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ATTACHMENT 2

(SAMPLE)

DATE: January 29, 1993

MEMORANDUM FOR: Deputy Assistant Secretary for Congressional

Relations, LC

FROM: Acting Deputy Assistant Secretary for Grant Programs, CG

ACTION: Project Approval (Number B-93-MC-42-0017)

DEADLINE/SPECIAL CIRCUMSTANCES:

PROJECT DESCRIPTION:

A Community Development Block Grant Entitlement for Fiscal

Year 1993 in the amount of \$1,513,000 for Williamsport, PA.

PROJECT HIGHLIGHTS:

The City\'s Fiscal Year 1993 Community Development Block

Grant Program includes activities such as: street resurfacing

and reconstruction, housing rehabilitation, public facilities and

improvements, and public services, all of which are designed to

benefit low/moderate income persons.

STATUS:

All administrative, regulatory and statutory requirements

have been met.

GRANTEE CONTACT (name/telephone):

CONGRESSIONAL DELEGATION

Senator Harris L. Wofford, Jr. (D); Senator Arlem Spector

(R); Congressman Joseph M. McDade (R).

SUMMARY OF NOTIFICATION ACTION:

Congressional Call Completed to:
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Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Press Release Needed: Yes \_\_\_\_\_\_\_ No \_\_\_\_\_\_\_

HUD Regional or Field Contact (name/telephone):