Federal Parent Locator Service

**National Interstate Case Reconciliation (ICR) Project**

**Technical Data Guide for**

**Extract File and Matching Results**

Document Version 5.1

January 2009

Administration for Children and Families

Office of Child Support Enforcement

370 L'Enfant Promenade S.W.

Washington, DC 20447

This document was prepared for the Administration for Children and
Families, Office of Child Support Enforcement under Contract Number
CIO-SP2 by Northrop Grumman Mission Systems (formerly TRW, Inc.) The
work was authorized in compliance with the following specific task order
tracking number:

Contract Task Order Tracking Number: C-2183

Document Name: Technical Data Guide for Extract File and Matching
Results

Date: January 2009

**TABLE OF CONTENTS**

**1.0 EXECUTIVE SUMMARY 1-1**

**2.0 ICR EXTRACT FILE TECHNICAL DATA GUIDE 2-1**

> 2.1 Create Datasets 2-1
>
> 2.2 Contact OCSE 2-2
>
> 2.3 Identify Interstate Cases 2-3
>
> 2.4 Assign Technical Point of Contact 2-4
>
> 2.5 Develop the Extract Program 2-4
>
> 2.6 Transmit the Extract 2-5

**3.0 ICR GUIDE TO RECONCILIATION MATCHING RESULTS 3-1**

3.1 Technical Approach 3-1

> 3.1.1 Use of State Data 3-2
>
> 3.1.2 ICR Matching Routine 3-3

3.2 Working with Reconciliation Matching Results 3-5

> 3.2.1 Reason Code 00 - Case Data Matches and
>
> This Participant Matched 3-8
>
> 3.2.2 Reason Code 01 - Could Not Find a
>
> Matching Case in the Other State 3-10
>
> 3.2.3 Reason Code 02 - Case ID Mismatch, Case Found
>
> by Matching a Child and/or Adult Participant in Common 3-11
>
> 3.2.4 Reason Code 03 - Your Other State FIPS Code
>
> Does Not Match Code from the Other State 3-13
>
> 3.2.5 Reason Code 04 - Your Case is Open,
>
> Matches to Closed Case in the Other State 3-14
>
> 3.2.6 Reason Code 05 - Your Case is Closed,
>
> Matches to Open Case in the Other State 3-15
>
> 3.2.7 Reason Code 06 - This Participant was Not Found
>
> in the Other State Case 3-16

8.  Reason Code 07 -- SSN was Provided for this Participant

> by the Other State 3-17

9.  Reason Code 08 -- Different SSN was Provided for

> this Participant by the Other State 3-18

3.3 Frequently Asked Questions 3-19

3.4 Common Terms and Definitions 3-20

**4.0 THE UNIDENTIFIED INTERSTATE CASES PROJECT 4-1**

4.1 Option #1: OCSE Matches All Cases Receiving

Reason Code 01 with the Focus State's Cases

Against the Focus State's Cases on the FCR 4-1

2.  Option #2: OCSE Uses a Supplemental Extract File

> Submitted by the Focus State for Matching Purposes 4-3

**APPENDIX A ICR State Extract File Record Format A-1**

**APPENDIX B ICR Case Discrepancies Reason Code Table B-1**

**\[Basic ICR Match Routines\]**

**APPENDIX C ICR Reconciliation Matching Results**

**File Record Format C-1**

**APPENDIX D Option #1 Response File Record Layout D-1**

**APPENDIX E ICR Reconciliation Report Format E-1**

**LIST OF FIGURES**

3-1 ICR Extract File Matching 3-3

3-2 ICR Response File Processing 3-6

4-1 Unidentified Interstate Cases Project: Option #1 Match Process 4-2

4-2 Unidentified Interstate Cases Project: Option #2 Match Process 4-4

**SECTION 1.0**

**EXECUTIVE SUMMARY**

This document combines procedural and programming guidelines for States
participating in the national Interstate Case Reconciliation (ICR)
program.

Section 2.0, ICR Extract File Technical Data Guide, provides steps for
participating States to develop their extract files, including
identifying interstate cases for ICR purposes, creating datasets, and
establishing procedures for transmission of the extract file to OCSE for
processing.

Section 3.0, ICR Guide to Reconciliation Matching Results, provides
guidelines for State processing of the interstate cases matched and
returned by the Federal Office of Child Support Enforcement (OCSE) to
reconcile interstate case discrepancies. Section 3.0 describes the ICR
data exchange process and the Reason Codes returned to the States. Also
included in section 3.0 are frequently asked questions from
participating States about the ICR program, and a list of common terms
and definitions.

Section 4.0, The Unidentified Interstate Cases Project, has been added
to the ICR matching process. The project assists States by providing a
match routine to identify cases on their systems that are known to be
interstate cases, but are not marked as being 'interstate'.

Appendix A, ICR State Extract File Record Format, is a chart of data
elements participating States use to develop their extract file to be
sent to OCSE for nationwide matching.

Appendix B, ICR Case Discrepancies Reason Code Table \[Basic ICR Match
Routines\], is a chart with discrepancy Reason Codes and suggested next
actions for processing each discrepancy.

Appendix C, ICR Reconciliation Matching Results File Record Format, is a
chart showing the data elements returned to States from OCSE for the
nationwide match.

Appendix D, Option #1 Response File Record Layout, is the response file
record layout that all States will receive when a focus State chooses
the Unidentified Interstate Cases Project, Option#1.

Appendix E, ICR Reconciliation Report Format, is a sample of the print
program returned to the submitting State.

**SECTION 2.0**

**ICR EXTRACT FILE TECHNICAL DATA GUIDE**

The purpose of the national ICR Extract File Technical Data Guide is to
define standards and guidelines for your State and other participating
States in order to develop and submit extract files in support of the
ICR project.

There are several steps States must take in order to submit the data
needed for the ICR project, and this guide will walk the participating
States through those steps.

The overall steps that States must perform to develop their extract
files are:

1.  Create datasets for both the State extract records and the
    reconciliation matching results records.

2.  Contact the OCSE Data Transmission Team to set up the CONNECT:Direct
    process for transmitting the files to and from SSA.

3.  Identify which cases constitute interstate cases for ICR purposes.

4.  Designate a programming technical point of contact.

5.  Develop a program to read the Statewide child support system and
    extract interstate case information.

6.  Create the extract file and transmit it to OCSE for processing.

Following sections are devoted to each of these steps. The ICR State
Extract File Record Format itself appears in Appendix A.

**2.1 Create Datasets**

The first step in the ICR process is to create two datasets on your
system:

-   A dataset to hold the extract file being produced by the State for
    transmission to OCSE, and

-   A separate dataset to hold the file being transmitted back to your
    State with the reconciliation matching results.

Since the ICR is scheduled to run annually to help keep cases
synchronized, it is recommended that you use a Generation Data Group
(GDG) for both the State extract dataset and the reconciliation matching
results dataset. The attributes of both files are:

-   Fixed block, and

-   A record length of 550 bytes for both the State extract and
    reconciliation matching results datasets.

The naming conventions for these datasets are up to the States to
determine. Regardless of the format, however, you must provide the
dataset names to OCSE for staff to set up the CONNECT:Direct process as
discussed in the next section.

**2.2 Contact OCSE**

The next step in the ICR process is to arrange for the CONNECT:Direct
process to be set up at SSA, for both the State extract file to be
transmitted and for the reconciliation matching results file to be
received.

Your State representative must provide the names of the datasets created
in the previous section in order to accomplish this task. The OCSE Data
Transmission Team's contact information for setting up the
CONNECT:Direct process is:

  ----------------------- ----------------------- -------------------------
  **Name**                **Telephone**           **E-Mail Address**

  Abe Klugman             \(410\) 965-5635        Abe.Klugman@acf.hhs.gov
  ----------------------- ----------------------- -------------------------

Once OCSE has completed the CONNECT:Direct set up process, OCSE
representatives will supply your State with a set of Job Control
Language (JCL). This JCL, when executed, will transmit the assigned
State extract dataset to the SSA mainframe in Baltimore, Maryland for
processing.

OCSE staff will suggest alternative secure transmission methods for any
State unable to use CONNECT:Direct.

**2.3 Identify Interstate Cases**

The next step in the ICR process is to identify which cases on your
system constitute interstate cases. The following is the \"official\"
definition of an interstate case for use in the national ICR process.

In further determining which cases should be considered interstate cases
for reconciliation purposes, you should consider the following criteria:

Any IV-D case for which another State has been asked to open and
maintain a case on its system and provide payments to the case in your
State should be an interstate case.

Any IV-D case for which another State has requested that your State open
and maintain a case on your system and provide it with payments
collected for this case should be an interstate case.

Only IV-D cases should be selected.

For all cases deemed to be interstate for reconciliation purposes, one
State extract record should be generated for each participant in the
case.

**2.4 Assign Technical Point of Contact**

The ICR Partner Agreement outlines State responsibilities associated
with participation in the national ICR. Participating States have been
asked to designate an ICR coordinator to serve as the primary point of
contact between the ICR project team and the State.

The ICR coordinator should direct any program-related questions
concerning the national ICR to the OCSE program contacts:

  ----------------------- ------------------- ----------------------------
  **OCSE Program          **Telephone**       **E-Mail Address**
  Contacts**                                  

  Pat Conrad              \(701\) 258-6426    pat.conrad@ngc.com

  Tom Kriksciun           \(703\) 272-5957    thomas.kriksciun@ngc.com

  Cindy Dean              \(406\) 227-7484    cindy.dean@ngc.com
  ----------------------- ------------------- ----------------------------

The OCSE program contacts are also available to respond to any general
inquiries that you may have regarding the ICR program.

In addition to designating the ICR coordinator, participating States
should assign a programming technical point of contact for the ICR
project. The name, title, telephone number and e-mail address for your
programming technical point of contact should be sent to the OCSE ICR
Technical Contact, Ken Nesbit. Any technical questions concerning the
ICR project should be referred to Mr. Nesbit at the telephone number or
e-mail address listed below.

  ----------------------- ------------------- ----------------------------
  **ICR Technical         **Telephone**       **E-Mail Address**
  Contact**                                   

  Ken Nesbit              \(703\) 272-5953    kenny.nesbit@ngc.com
  ----------------------- ------------------- ----------------------------

**2.5 Develop the Extract Program**

The next step in the ICR process is to develop the extract program that
will read the State child support system and extract the information for
all open and closed interstate cases (sometimes defined as open or
closed interstate actions on a case) based on the criteria supplied in
section 3.0 of this Guide. The information you provide must comply with
the following requirements:

-   All data must be in EBCDIC format,

-   All alphabetic data must be in upper case,

-   All alphabetic and alphanumeric data must be left justified,

-   All dates must be in CCYYMMDD format, and

-   All filler fields and unused space must be filled with spaces and
    not low-values.

The *ICR State Extract File Record Format* labels the following data
elements as required:

-   Case ID,

-   FIPS (State and Local) Code,

-   Case Status,

-   First two bytes of Other State FIPS Code, and

-   SSN, Name and Participant Type for at least one child or adult on
    the case.

These fields are the minimum fields required to fully execute the
matching logic in the ICR Extract File Matching process. However, to
provide comprehensive matching results, OCSE must receive as much of the
data defined in the ICR Extract File as a State maintains for each
participant on an interstate case. These requirements should not be
interpreted to limit a State to providing information on only one child
or adult in an interstate case.

Different data thresholds must be met in order for you to add an
interstate case to your State's ICR extract file. The first two bytes of
Other State FIPS Code must always be present, pointing the Extract File
Matching process to the correct State file to search for a matching
case.

When the Other State Case ID is present, you should add the case to your
State's extract.

When the Other State Case ID is not present, then at least one child and
adult participant on the case must be submitted with an SSN and Name in
order for the Extract File Matching process to attempt to find a
matching case.

If a case is submitted without the first two bytes of Other State FIPS
Code or a case is submitted without the Other State Case ID and without
an SSN for at least one child and adult on the case, then the Extract
File Matching process will automatically return a Reason Code 01 --
Could Not Find a Matching Case in the Other State response record for
each participant on the case. This response record is returned because
the Extract File Matching process could not attempt a match due to
insufficient data.

You should be prepared to thoroughly test the content of the State
extract file, as there will only be minimal validation of the file
content performed at the Federal level. OCSE will conduct extract
testing for the States to ensure that their State extract files are
properly formatted. However, the ICR project team cannot validate the
accuracy of the extract contents from each State. This State task of
extract content validation becomes very important so as not to transmit
misinformation to other States, which would create a more confusing
synchronization problem than might already exist.

**2.6 Transmit the Extract**

As Stated in the previous section, you must validate the content of your
State's extract file prior to transmitting the extract. Once the State
extract file has been validated, you should load this file into the
State extract file dataset that was supplied to the OCSE representatives
cited in section 2.0 of this Guide.

During OCSE's process of setting up CONNECT:Direct for the ICR, OCSE
will provide your State with a set of JCL. The execution of this JCL
will begin the CONNECT:Direct process to transmit your State extract
dataset to OCSE for inclusion in the national ICR process. OCSE will
suggest alternative secure transmission methods for any State unable to
use CONNECT:Direct.

This constitutes the last step that States must take to supply their
interstate case data to OCSE. For information on processing the
reconciliation matching results returned by OCSE to your State, please
refer to section 3.0.

**SECTION 3.0**

**ICR GUIDE TO RECONCILIATION MATCHING RESULTS**

The purpose of the ICR Guide to Reconciliation Matching Results is to
provide State child support enforcement agencies steps to utilizing the
national ICR matching results to reconcile interstate case
discrepancies. This document describes the ICR data exchange process and
provides a guide for using the Reason Codes returned to the States after
completion of the national ICR.

The Guide addresses case and participant-level discrepancies.

Section 3.0 is organized as follows:

-   A Technical Approach includes the step-by-step technical process of
    the extract matching approach and data elements of the extract file
    layout

-   Working with Reconciliation Matching Results, provides the State CSE
    staff workers with suggestions on how to utilize the Reason Codes
    and reconcile cases after receiving the extract matching results

-   Frequently Asked Questions

-   Common Terms and Definitions used throughout this document.

**3.1 Technical Approach**

The purpose of the ICR project is to inform States about mismatches that
may arise with interstate cases, and to provide assistance with
reconciling those cases. The process outlined here will inform States of
data discrepancies in cases shared with another State. The outcome of
this process will be to allow States to load the correct Other State
Case ID and verified SSNs into their systems in an automated fashion
with a high level of confidence.

There are several steps involved within the process, and this section of
the document outlines these steps, their purpose and their structure.

The Extract File Matching approach, which is the ICR methodology
selected after consultation with the State partners, centers on the
submission by States of extracts of their interstate cases. These
extracts contain basic data for every open or closed interstate case
(action) in their system that fits the definition of an ICR interstate
case as provided in section 2.3.

Upon receipt of State extracts from participating States, OCSE will run
an extract file matching routine and process the extracts. OCSE will
then return to each participating State a formatted response dataset
that clearly defines:

-   Cases that [exactly match]{.underline} a case in another State,

-   Cases that essentially match another State's case but [contain data
    discrepancies]{.underline} between the cases,

-   Open cases that [match closed cases]{.underline} in another State,
    and

-   Cases that a State presumed were interstate cases which could not be
    found in the other State's extract file.

Figure 3-1, ICR Extract File Matching, on the following page,
illustrates the ICR matching approach for both participating States and
non-participating States.

3.1.1 [Use of State Data]{.underline}

The ICR program matches at the Federal level, State interstate case data
through an extract file that participating States develop.

States write an extract program containing basic case and participant
data for each case that meets the definition of an interstate case for
ICR purposes. This basic case data includes:

-   Your State Case ID,

-   Your State Interstate Case (action) Status (i.e., 'open' or
    'closed'),

-   Your State Initiating/Responding Indicator,

-   Your State FIPS Code,

-   Other State Case ID,

-   Other State FIPS Code, and

-   Your State caseworker contact information.

    Each participant in a case is submitted in a separate record.

The basic data for each active participant on each submitted interstate
case includes:

-   SSN,

-   Member ID,

-   Participant Type,

-   Name,

-   DOB, and

-   Sex.

State extracts are submitted in a file format provided by OCSE via
CONNECT:Direct, the secure transmission line currently in use for
transmission of case and participant data to the FCR.

Appendix A, ICR State Extract File Record Format, displays the names and
specifications for the

extract file for participating States. Please refer to section 2.0 for
more technical information regarding the creation of the extract file.

**Figure 3-1 ICR Extract File Matching**

![](media/image1.wmf)

[Note: To date, all States have chosen to participate in the ICR program
and to send files to OCSE for matching. However, since participation in
the program is voluntary, there is no guarantee that a State, even
though it has submitted extract files for previous matches, will
continue to do so. While OCSE strongly urges States to continue to
participate in the ICR program to improve their interstate caseload, it
cannot require participation. A State may choose to end its
participation at any time for or any reason.]{.underline}

[If a State does not participate in a current ICR match process, OCSE
will use its extract file from its most recent submission for matching
purposes.]{.underline}

3.1.2 [ICR Matching Routine]{.underline}

The matching routine developed for the ICR processes each State's
interstate extract against all other State extracts.

The matching routine first searches for a corresponding case in another
State's extract by using the State code from the Other State FIPS Code
and Other State Case ID as keys to finding that case. If the other
State's case is found, your State's case and the other State's case are
compared to determine the extent to which the case data and participants
match.

-   [For cases that match, the program compares the participants to
    determine the number of participants that match between the two
    cases.]{.underline} The program determines the number of adults that
    your State submitted, the number of children that your State
    submitted, the number of adults that the other State submitted, the
    number of children that the other State submitted, the number of
    adults that matched between the two cases and the number of children
    that matched between the two cases. The program compares the
    participant data for the NCP and the CP on both cases to determine
    if the NCPs and CPs match. If the CPs on both cases match, the CP
    Match Indicator in the reconciliation response file is set to "Y",
    otherwise it is set to "N". If the NCPs on both cases match, the NP
    Indicator is set to "Y", otherwise it is set to "N".

-   [If the other State\'s case is not found based on the combination of
    the State code from the Other State FIPS Code and Other State Case
    ID]{.underline}, the program searches the other State's file for
    each child from your State's case by SSN. If the SSN search reveals
    a corresponding case for that child in the other State, then the
    program compares case data and participants between the two cases to
    determine the extent to which they match.

> [If a matching case is not found by matching on a child
> SSN]{.underline}, the match routine then attempts to match on an adult
> SSN/participant type and child name to find a matching case in the
> other State. If the adult SSN/participant type and child name search
> identifies a corresponding case in the other State, the program
> compares case data and participants between the two cases to determine
> the extent to which they match.

-   [If a matching case is found by matching on an adult or child SSN
    and name combination]{.underline}, the match routine will continue
    to search for other cases that may match to the same case in your
    State. If the match routine finds more than one matching case, a
    Multiple Cases Indicator will be set to 'Y' (your case matched to
    multiple cases in the other State). If the indicator is set to 'N'
    then your case matched to a single case in the other State.

```{=html}
<!-- -->
```
-   [If no corresponding case is found in the other State]{.underline},
    your State's case is flagged as a case mismatch. This designation
    means that your State presumes it has a case in common with another
    State, but that the other State does not appear to have a
    corresponding case on its extract file.

When the program finishes the comparison of case data and participants
for matching cases, it will write a response record to the
reconciliation response file for your State. This response record
transmits all data from the extract matching program to your State. Each
State will only receive one reconciliation response file, which will
include data from both the regular ICR match routine and the Reason Code
01 rematch routine. The data includes, if applicable, a series of Reason
Codes categorizing the extent of the match and any critical data
discrepancies identified by the matching program, and the number of
participants that matched between the two cases.

Section 3.2 provides an explanation of each of the Reason Codes returned
in the response record. The Reason Codes clearly define the following
conditions:

-   All data matches between the two cases,

-   The matching program failed to find any case in the other State's
    extract file based on a search using your State's Other State Case
    ID and based on a search for a child in common, or an adult
    participant SSN/participant type and child name in common between
    the two States,

-   A case with a child and/or adult in common was found in the other
    State, but the Other State Case ID from your State does not match
    the Case ID in the other State. The number of adults and children
    that match can be checked to determine the extent to which all the
    participants matched between the two cases,

-   Data discrepancies exist between the two cases involving case and
    participant data elements.

The information from the match is loaded into the output record and
returned to your State via CONNECT:Direct. The record format for the
reconciliation matching results being returned to your State is shown in
Appendix C.

**3.2 Working with Reconciliation Matching Results**

This section provides an explanation of the Reason Codes associated with
the reconciliation matching results and the suggested next action for
reconciling interstate cases.

Upon receipt of the response file from the ICR match routine, State
staff from participating States can evaluate discrepancies indicated by
the associated Reason Codes to determine what the appropriate next
actions should be. The information returned to participating States
should allow your systems to update some of the information that is not
consistent between the two States. Full use of other available tools
such as CSENet could be utilized for those instances in which an action
needs to be taken by another State, such as providing closure reasons or
case initiation.

Figure 3-2 shows high-level courses of action for States to reconcile
their interstate cases, based on different match-mismatch scenarios in
Initiating and Responding States.

**Figure 3-2 ICR Response File Processing**

![](media/image2.wmf)

As the figure shows, there are four possibilities for case
matching/mismatching.

-   The case is known to both the Initiating and Responding State and
    the case-level data is identical. This scenario will appear as
    Reason Code 00 in the response file, as explained in section 3.2.1
    below,

-   The case is known to both the Initiating and Responding State and
    the data is mismatched,

-   The case is known in the Initiating State, but unknown or closed in
    the Responding State, or

-   The case is unknown or closed in the Initiating State, but known to
    the Responding State.

The ICR matching routine will match each participating State's extract
of interstate cases against the extract of all other participating
States. As detailed in section 3.1.2, the matching process runs through
several routines to determine the extent to which the case data and
participants in your State match the case data and participants in the
other State.

When the matching routine is completed, it writes a response record to
the reconciliation response file for your State (See Appendix C, ICR
Reconciliation Matching Results File Record Format). The data also
includes the number of participants that matched between cases and a
series of Reason Codes that categorize the extent of the match and any
critical data discrepancies. (The response Reason Codes are presented in
chart form in Appendix B)

Data discrepancies between matched cases involve the following data
elements. A specific Reason Code will be assigned to each data
discrepancy:

-   Case ID (Reason Codes 01 - 02),

-   FIPS Code (Reason Code 03),

-   Case Status (Reason Codes 04 - 05),

-   Case Match, Participant Mismatch (Reason Code 06), and/or

-   Participant SSN Mismatch (Reason Codes 07 - 08).

It is important to understand that:

-   Reason Codes will be returned in association with each participant
    on the submitted case,

-   Multiple Reason Codes will be returned on each individual
    participant record when multiple discrepancies have been identified
    on a single case, and

-   Case data will be redundantly displayed in each participant record
    associated with the case in question.

Following are descriptions of suggested next actions for the case and
participant-level discrepancy Reason Codes returned by OCSE for the ICR
project.

The suggested next actions represent basic guidelines for automated
processing of reconciliation response data, and suggestions for worker
intervention as required. These are only suggestions; each participating
State will determine the extent to which reconciliation response data is
automatically processed in your State. For the purposes of suggesting
automated actions, the suggested next action text refers to the
Reconciliation Response program as a generic term covering any automated
program(s) developed by States to process the ICR matching results.

States should consider developing programs to automatically update
corrected Other State Case IDs and SSNs in your systems. Correcting
these discrepancies in an automated manner provides States with the
immediate benefits of enabling the exchange of data through CSENet and
the processing of payments through EFT/EDI, as well as getting the
participant registered on the FCR. The Other State Case ID also allows
inquiry into the Other State's system via QUICK.

3.2.1 [Reason Code 00 - Case Data Matches and This Participant
Matched]{.underline}

Your **Other State Case ID**, **Other State FIPS Code,** and **Case
Status** match the case ID, FIPS code, and case status of the other
State's case. Also, the participant in this record was found in the
other State's case.

![](media/image3.wmf)

**Suggested Next Action:** [As Initiating State or as Responding
State:]{.underline}

Step 1: The Reconciliation Response program checks the number of your
case participants that matched participants in the other State's case
when processing a Reason Code 00 record.

When the **Number of Adults from Your State** equals the **Number of
Adults Matched** and the **Number of Children from Your State** equals
the **Number of Children Matched**, then no further action is required,
since the case data and participants are synchronized between the two
States. The Reconciliation Response program can skip to the first
participant record for the next case in the response file.

If the above sets of fields do not equal each other, then the case data
are still synchronized between the two States, but a participant from
your case did not match to the participants from the other State's case.
The Reconciliation Response program continues to process the response
file records for your case until it finds the Reason Code 06 record
associated with the non-matching participant. See section 3.2.7 for
Reason Code 06, Suggested Next Action.

It is also important to remember that Reason Codes 07 and 08 are
participant-level discrepancies and may be received for a participant in
the case even though Reason Code 00 is received at the case level. See
sections 3.2.8 and 3.2.9 for Reason Codes 07 and 08.

Keep in mind that case structures may vary from State to State, so the
number of mismatched participants may not necessarily mean there is a
case discrepancy. You also receive a Y/N indicator that tells you
whether the CP and NCP matched between the two States. If all case
participants match, but the **CP Match Indicator** or the **NP Match
Indicator** are set to 'N', use caution here since this may reflect that
the wrong case was matched. The match may be with a change of custody
case for the child(ren).

3.2.2 [Reason Code 01 - Could Not Find a Matching Case in the Other
State]{.underline}

The ICR matching process could not find a matching case in the other
State file. The ICR matching process attempts to find a case in the
other State file by matching on Other State Case ID. If the Other State
Case ID match fails to find a case in the other State's file, then the
ICR matching process attempts to find a child in common between your
case and a case in the other State's file by matching the child's SSN.
If no child in common is found in the other State's file, the ICR
matching process then attempts to find a matching case by matching the
adult's SSN and participant type and Child Name in common. If a matching
case cannot be found, the response file returns this Reason Code
indicating that the other State did not submit a case that matches the
case in your State.

![](media/image4.wmf)

**Suggested Next Action:**

[As Initiating State:]{.underline}

**Step 1:** The worker analyzes the case to determine whether it should
remain an interstate case, or whether a one-State action should be
pursued on the case.

**Step 2:** If the case is to remain an interstate case, re-send the
CSENet transaction/UIFSA forms to have the other State initiate a new
case. Or, if a one-State action is to be pursued, close out interstate
activity on the case and make it an in-State case.

[As Responding State:]{.underline}

**Step 1:** If the family no longer requires child support services from
your State, initiate the case closure procedure in accordance with
Federal case closure criteria.

3.  [Reason Code 02 -- Case ID Mismatch, Case Found by Matching a Child
    and/or Adult]{.underline}

> [Participant in Common]{.underline}

The ICR matching process found a case in the other State's file by
matching on an adult and/or a child in common between your State's case
and the other State's case. However, there is a discrepancy between the
**Other State Case ID** that your State submitted and the case ID for
the other State's case. The case ID submitted by the other State for its
case can be found in the **Case ID (From Other State)** field, and the
number of the case participants that matched can be found in the
**Number of Adults Matched** and **Number of Children Matched** fields.

If one case in your State matches to more than one case on the other
State, the **Multiple Cases Indicator** will be set to "Y".

![](media/image5.wmf)

**Suggested Next Action:** [As Initiating or as Responding
State:]{.underline}

**Step 1:** Determine the threshold of matching participants necessary
to support automated update of **Other State Case ID** (e.g., perform an
automated update only if both adult participants in your case matched to
adult participants in the other State's case, and at least 75% of the
children on your case matched to children on the other State's case).

**Step 2:** The Reconciliation Response program interrogates the
**Number of Adults Matched** and the **Number of Children Matched**
fields. If the matching participant threshold is met, then the
Reconciliation Response program automatically updates the **Other State
Case ID** in your State's case with the **Case ID (from Other State**).

You also receive a Y/N indicator that tells you whether the CP and NCP
matched between the two States. If all case participants match, but the
**CP Match Indicator** or the **NP Match Indicator** are set to 'N', use
caution here since this may reflect that the wrong case was matched. The
match may be with a change of custody case for the child(ren).

If the matching participant threshold is not met, the Reconciliation
Response program automatically generates a CSENet CSI R FRINF request
transaction to request all available data on the other State's case and
participants.

**Step 3:** Upon receipt of the CSI P FSINF provide transaction, the
worker analyzes the other State's case data to determine if the two
cases matched. If so, the worker updates **Other State Case ID** in your
State's case.

3.2.4 [Reason Code 03 -- Your Other State FIPS Code Does Not Match Code
from Other State]{.underline}

Positions 3 - 5 (FIPS County Code) of the FIPS code for the other
State's case do not match positions 3 - 5 of the **Other State FIPS
Code** that your State submitted. The FIPS code submitted by the other
State can be found in the **FIPS Code (from Other State)** field. A
verification indicator for the **Other State FIPS Code** [submitted by
your State]{.underline} can be found in the **Other State FIPS Code
Verification Indicator**. A second verification indicator for the **FIPS
Code (from Other State)** field [submitted by the other State for its
case]{.underline} can be found in the **FIPS Code Verification Indicator
(from Other State)**.

![](media/image6.wmf)

**Suggested Next Action:** [As Initiating State or as Responding
State:]{.underline}

**Step 1:** Automatic updates of the FIPS County Codes for other States
are not recommended. FIPS County Code discrepancies, because of ongoing
problems with county FIPS Codes, should be addressed as a lesser
priority in reconciling ICR discrepancies. Automation may be used to:

-   Sort cases with FIPS County Codes returned from the other State as
    '000'. These cases need to be reviewed as to how they should be
    reconciled. Note: Several States work all interstate cases in a
    central office and request that other States use '000' as the local
    code.

-   Identify cases in your State's system where no FIPS County Code is
    recorded for the other State. The FIPS County Code obtained on the
    ICR results file may help you work the case in the other State.

    3.2.5 [Reason Code 04 -- Your Case is Open, Matches to Closed Case
    in the Other State]{.underline}

The **Case Status** in your State indicates that your State's case is
open; however, the matching case submitted by the other State is closed.

![](media/image7.wmf)

**Suggested Next Action:**

[As Initiating State:]{.underline}

**Step 1:** The worker analyzes the case to determine whether it should
remain an interstate case or whether a one-State action can be pursued.

**Step 2:** If the case is to remain interstate, send CSENet
transaction/UIFSA forms to have the other State initiate the appropriate
interstate action on the case. Or, if a one-State action is to be
pursued, close out interstate activity on the case and make it an
in-State case.

[As Responding State:]{.underline}

**Step 1:** If the family no longer requires child support services,
initiate the case closure procedure, in accordance with Federal case
closure criteria (e.g., by generating an MSC P GSC14 case closure notice
provide transaction to the Initiating State through CSENet.

3.2.6 [Reason Code 05 - Your Case is Closed, Matches to Open Case in the
Other State]{.underline}

The **Case Status** in your State indicates that your State's case is
closed; however, the matching case submitted by the other State is open.

![](media/image8.wmf)

**Suggested Next Action:** [As Initiating State or as Responding
State:]{.underline}

None required. It is up to the State with the open case to determine the
next appropriate action to take on their case.

[]{.mark}

3.2.7 [Reason Code 06 - This Participant was Not Found in the Other
State Case]{.underline}

The participant was not found in the other State's case. Your State's
case was matched against the other State's case; however, this
participant on your case did not match any of the participants on the
other State's case.

![](media/image9.wmf)

**Suggested Next Action:** [As Initiating State or as Responding
State:]{.underline}

**Step 1:** Determine participant criteria supporting the automated
generation of a CSI request to receive more case/participant data from
the other State (e.g., it may be more important to resolve this
discrepancy when your CP or NCP was not found on the other State's case
as opposed to a child not being found, particularly a child over the age
of majority).

**Step 2:** Based on meeting the above criteria, the Reconciliation
Response program generates a CSENet CSI R FRINF request transaction to
the other State to request all available data on the other State\'s case
and participants.

**Step 3:** Upon receipt of the CSI P FSINF provide transaction, have
the worker analyze the provided data to determine if this participant in
your State's case requires correction or update in your State system.

8.  [Reason Code 07 -- SSN was Provided for this Participant by the
    Other State]{.underline}

Your State's case was matched against the other State's case, but you
did not provide an SSN for this participant. An SSN for this participant
in your State was provided on the corresponding interstate case in the
other State. A verification code is also provided for this SSN.

The Social Security Administration provides verification of SSN/Name
combinations.  A portion of the verification process used for FCR is the
same process used for ICR.  The difference is that with the FCR, name,
SSN, Date of Birth and Sex Code are passed to the verification process,
but with the ICR, only the name and SSN are passed to the verification
process.  The verification process will determine whether the
combination is verified based on the information provided to the
process.

![](media/image10.wmf)

**Suggested Next Action**: [As Initiating or Responding
State]{.underline}:

**Step 1**: If the provided SSN is for a CP or an NCP, check to make
sure the CP and NCP indicators are set to 'Y'.

**Step 2:** If the Other State SSN Verification Indicator is set to "Y",
automatically update your system with this participant's SSN.

9.  [Reason Code 08 -- Different SSN was Provided for this Participant
    by the Other State]{.underline}

Your State's case was matched against the other State's case, but the
SSN you provided for this participant did not match the SSN provided for
this participant in the other State. The different SSN known to the
other State can be found in the **SSN (from Other State)** field. A
verification indicator is provided for the SSN you submitted and for the
SSN provided by the other State.

The Social Security Administration provides verification of SSN/Name
combinations.  A portion of the verification process used for FCR is the
same process used for ICR.  The difference is that with the FCR, name,
SSN, Date of Birth and Sex Code are passed to the verification process,
but with the ICR, only the name and SSN are passed to the verification
process.  The verification process will determine whether the
combination is verified based on the information provided to the
process.

![](media/image11.wmf)

**Suggested Next Action**: [As Initiating or Responding
State]{.underline}:

**Step 1**: Check to make sure the CP and NCP indicators are set to 'Y'
if you are considering automatically updating a different SSN for a CP
or NCP.

**Step 2**: If the Submitting State's SSN Verification Indicator is set
to "N" and the Other State SSN Verification Indicator is set to "Y",
either update the SSN in your system or add the Other State SSN as an
Alias/Additional SSN and submit to the FCR as an Additional to obtain a
full verification for that SSN.

[]{.mark}

**3.3 Frequently Asked Questions**

**How will case ID formatting discrepancies be handled? Some States use
leading zeroes in the case ID field and other States do not**.

States should supply their case ID and the Other State Case ID in the
same manner as sent to the FCR and on CSENet transactions. The ICR
matching process will identify case ID discrepancies when a State stores
Other State Case ID in a format that is different from the format used
by the other State for their own case ID. It is necessary to correct
this discrepancy because the other State may reject CSENet transactions
where the Other State Case ID is not formatted according to their
standards. As a general rule, a State should always store Other State
Case ID in the same format that was received from the other State.

**What is the format for case IDs?**

All case ID fields should be alphanumeric and left-justified with
trailing spaces.

**Will it be possible to receive more than one Reason Code per case?**

Yes. For example, you could receive a Reason Code 02 and a Reason Code
03 where you had both an incorrect Other State Case ID and an incorrect
Other State FIPS Code for that case in your State system.

**How will name consistency problems (e.g., Jr. vs. Junior) be
handled?**

The other State\'s participant name is supplied, but it should be
considered for informational purposes only. There is no hierarchy
between the States as to whose name or convention is preferred - your
State's or the other State's. The name or convention verified by the FCR
should be the accepted name.

**Will the ICR program automatically close cases?**

No

**How will the ICR deal with Family Violence cases?**

Family Violence (FV) is not a factor in populating State ICR extract
files. States can include interstate FV cases in their ICR extracts.

**How far back should we populate our ICR extract?**

As far back as you can go in your current, active database. States
should not include archived cases or pre-conversion cases.

**Does Member ID refer to the participant number or to the case ID?**

Member ID refers to participant number.

**Is there a difference between a closed IV-D case and a closed
interstate case?**

Yes. As interstate activity may be recorded as a part of a case, the
interstate portion of a case may be closed while the IV-D case remains
open as an intrastate case. Closed interstate cases refer to the cases
where the interstate action or activity is closed, whether or not the
IV-D case remains open. Normally if the IV-D case is closed, the
interstate portion of the case is also closed.

**3.4 Common Terms and Definitions**

This section provides a list of definitions of common terms used
throughout this document.

[Closed Interstate Case]{.underline}

For purposes of Interstate Case Reconciliation, a **closed interstate
case** can occur when a case remains open in the Initiating State as an
in-State case, but it no longer has an interstate connection to the
other State. When the Initiating State has closed out all interstate
activity on a case that remains an open in-State case on their system,
it should be reported to the ICR as a closed interstate case. This holds
true as long as all interstate data concerning the other State is still
retained on the Initiating State's system. Likewise, when the Responding
State has closed out all interstate activity on a case that remains open
as an in-State case due to a request for IV-D services, it should be
reported to the ICR as a closed interstate case.

The ICR match process will not return matches between closed interstate
cases in two different States. The ICR will not return mismatches where
a closed case in one State could not be found in the other State.

[Case ID]{.underline}

The **Case ID** is the identifier assigned to a case for reporting
purposes to the Federal Case Registry.

[Initiating State]{.underline}

The **Initiating State** is the State or county court, or administrative
agency, which sends a request for action to another jurisdiction in
interstate child support cases. The requested action can include a
request for wage withholding or for review and adjustment of existing
child support obligations. In cases where a State is trying to establish
an initial child support order on behalf of a resident custodial parent,
and they do not have Long Arm Jurisdiction (i.e., they cannot legally
claim personal jurisdiction over a person who is not a resident), they
must file a two-State action under the UIFSA guidelines.

[Interstate Case for ICR Purposes]{.underline}

The following are definitional elements to assist in determining which
cases should be submitted as **interstate cases for ICR purposes**:

-   A case requested by one State for another State to open and maintain
    for purposes of paternity or order establishment, and/or
    enforcement.

-   The State requesting this action is the Initiating State. The other
    State is the Responding State.

-   Both States maintain identical cases on their systems, and both
    States would submit the interstate case for ICR purposes.

-   Both interstate open and closed cases are submitted for ICR
    purposes.

-   Neither long-arm nor limited services cases are submitted for ICR
    purposes.

-   Neither international cases nor tribal cases are submitted for ICR
    purposes.

    [Other State]{.underline}

    The **Other State** is the State with which your State believes it
    shares an interstate case.

    [Responding State]{.underline}

The court or administrative agency with jurisdiction over a noncustodial
parent or child support order on which an Initiating State has requested
action. The **Responding State** receives pleadings or an electronic or
form request from the Initiating State to take an action in a case. The
Responding State may provide a single service for the Initiating State,
such as service of process, or it may provide all the services needed,
from establishing an order to enforcing it, using the Responding State's
child support laws and procedures.

[Submitting State]{.underline}

Each State that submits an extract file is known as the **Submitting
State**.

**SECTION 4.0**

**THE UNIDENTIFIED INTERSTATE CASES PROJECT**

Since the implementation of the ICR project, OCSE has noticed that
several States have significantly fewer cases processed with all other
States than those other States have processed with them.

States have reported to the ICR team that they have cases on their
systems that are known to be interstate cases, but are not marked as
being 'interstate'. These cases are called 'unidentified interstate
cases'. When a case in a State is not identified correctly as an
interstate case, the case is not included on that State's ICR extract
file and sent for case matching. Other States receive a Reason Code 01
(Case Not Found) response on each case they have in common with
unidentified interstate cases in those States.

OCSE is committed to helping States with large numbers of unidentified
interstate cases to properly identify those cases so they can be
recorded as 'interstate' on their State systems. OCSE has developed two
options for identifying additional interstate cases. The States being
offered assistance are referred to as the 'focus States' for purposes of
the Unidentified Interstate Cases Project. States identified as focus
States may change over time, as information from future annual ICR case
matches is reviewed.

The Unidentified Interstate Cases Project is voluntary, and each focus
State's participation is independent of the participation of the other
States. OCSE is able to assist one or all of the focus States
individually or collectively over the coming years. States will decide
whether and when to participate, and which of the two options to use.

1.  **Option #1: OCSE Matches All Cases Receiving Reason Code 01 with
    the Focus**

**State's Cases Against the Focus State's Cases on the FCR**

In Option #1, OCSE will match all cases where all other States received
a Reason Code 01 (Case Not Found) response on the ICR on cases with the
focus State against all of the focus State's cases registered on the
FCR.

A focus State that chooses this option would receive an ICR response
file that shows the FCR matched cases that other States believe are
interstate cases. On each matched case, the focus State will receive
Reason Code 09 (Case Found on the FCR**).** This new Reason Code informs
the focus State that the other State's interstate case matched to an FCR
case in the focus State.

The focus State should evaluate its response file to determine if each
case is truly an interstate case, and update its system with the
information provided by the other States. All cases identified as
'interstate' are to be submitted to the next scheduled ICR for more
complete case matching.

Figure 4-1 depicts the Option #1 match process.

**Figure 4-1**

**Unidentified Interstate Cases Project:**

**Option #1 Match Process**

![](media/image12.wmf)

\* Reason Codes 04 and 05 indicate whether the focus State's case on the
FCR is open or closed to IV-D**.**

The other States would also receive an ICR response file showing the
information obtained from the FCR. FCR-derived information includes the
case ID and participant information, but not the open or closed
interstate case status, as interstate information is not stored on the
FCR. No participants with Family Violence Indicators will be included on
the response file.

It is important to note that for these FCR-derived matches, Reason Codes
04 and 05 will have a slightly different meaning, and will show if the
matching case on the FCR is open or closed to IV-D.

Other States will be informed that the match information is derived from
a match against the focus State's cases on the FCR by the FCR-supplied
indicator at position 242 on the response file being set to 'Y'. The
FCR-supplied indicator has been a part of the ICR response file since
ICR-1, but States have not previously seen this indicator set to 'Y'.

Other States may be able to use their existing ICR response file
programming, with minor modifications, to update their systems with this
FCR-derived data.

Shown in Appendix D is the response file record layout that all States
receive when a focus State chooses Option #1. The differences from the
regular ICR response file layout are bolded.

2.  **Option #2: OCSE Uses a Supplemental Extract File Submitted by the
    Focus State**

**for Matching Purposes**

In Option #2, OCSE will match a supplemental extract file submitted by
the focus State against all cases from other States in their previous
ICR submission, and also match all cases where other States received a
Reason Code 01 (Case Not Found) response against the supplemental
extract file submitted by the focus State.

Focus States that choose this option may consider either of the
following possibilities in creating their supplemental extract file:

-   Expand the selection criteria that were used to generate the ICR
    extract file, and submit a supplemental file that contains all of
    the cases that are believed to be interstate cases, even if they
    lack specific data elements which have excluded them from previous
    extract files, or

```{=html}
<!-- -->
```
-   Submit a file that contains all of the cases where either the CP or
    NCP has an out-of-State address, but the case is not recorded as an
    interstate case. Not all of these cases will be interstate cases,
    but the ones that match against cases that another State believes to
    be interstate probably are.

A focus State that chooses this option will receive an ICR response file
containing case match information for all submitted cases, as their
supplemental file will be matched against all cases that the other
States submitted with the focus State on the most recent ICR. The
Multiple Cases Indicator, at position 485 on the response file, will be
set to 'Y' if the single State's case matches to multiple cases in the
other State, and to 'N' if it does not.

Option #2 is a two-step match process, as shown in Figure 4-2 on the
following page.

**Figure 4-2**

**Unidentified Interstate Cases Project:**

**Option #2 Match Process**

**[Step One]{.underline}**

![](media/image13.wmf)

**[Step Two]{.underline}**

![](media/image14.wmf)

\* Reason Codes 04 and 05 are to be ignored by both the focus State and
other States because the focus State's supplemental extract file
contains cases that are not necessarily identified as interstate cases,
so those cases may have no open or closed interstate status indicators.

**APPENDIX A**

**ICR STATE EXTRACT FILE RECORD FORMAT**

The record format for the ICR State extract file follows. **Please note
that a separate record should be submitted for each participant on the
case.** If you have five participants on a case, submit a record for
each participant, repeating the associated case information in each
record.

The ICR State Extract File Record Format labels the following data
elements as required:

-   Case ID,

-   FIPS Code,

-   Case Status,

-   First two bytes of Other State FIPS Code,

-   SSN, Name and Participant Type for at least one child and/or adult
    on the case.

These fields are the minimum fields required to fully execute the
matching logic in the ICR Extract File Matching process. [However, to
provide comprehensive matching results, OCSE must receive as much of the
data defined in the ICR Extract File as a State maintains for each
participant on an interstate case.]{.underline} These requirements
should not be interpreted to limit a State to providing information on
only one child in an interstate case.

Different data thresholds must be met in order for you to add an
interstate case to your State's ICR extract file. The first two bytes of
Other State FIPS Code must always be present, pointing the Extract File
Matching process to the correct State file to search for a matching
case.

When the Other State Case ID is present, you should add the case to your
State's extract.

When the Other State Case ID is not present, then at least one child SSN
or at least one adult participant type and SSN must be submitted in
order for the Extract File Matching process to attempt to find a
matching case.

If a case is submitted without the first two bytes of Other State FIPS
Code or a case is submitted without the Other State Case ID and without
an SSN for at least one child and/or adult participant on the case, then
the Extract File Matching process will automatically return a Reason
Code 01 (Could Not Find a Matching Case in the Other State) response
record for each participant on the case. This response record is
returned because the Extract File Matching process could not attempt a
match due to insufficient data.

+------------------+-------+----+----+--------------------------------+
| **Field Name**   | **P   | ** | *  | **Comments**                   |
|                  | os.** | Le | *A |                                |
|                  |       | n. | /N |                                |
|                  |       | ** | ** |                                |
+==================+=======+====+====+================================+
| **Case ID**      | 1-15  | 15 | A  | Required. Your State's case ID |
|                  |       |    | /N |                                |
+------------------+-------+----+----+--------------------------------+
| **Initi          | 16    | 1  | A  | Your State's I/R Indicator     |
| ating/Responding |       |    | /N |                                |
| Indicator**      |       |    |    | I -- Initiating                |
|                  |       |    |    |                                |
|                  |       |    |    | R -- Responding                |
+------------------+-------+----+----+--------------------------------+
| **FIPS Code**    | 17-21 | 5  | A  | Required. Your State and       |
|                  |       |    | /N | county FIPS Code               |
+------------------+-------+----+----+--------------------------------+
| **FIPS Code**    | 22-23 | 2  | A  | Positions 6-7 of the FIPS Code |
|                  |       |    | /N | for States that use them (if   |
| **Positions      |       |    |    | they are not used, the         |
| 6-7**            |       |    |    | positions will be blank)       |
+------------------+-------+----+----+--------------------------------+
| **SSN**          | 24-32 | 9  | A  | Required for at least one      |
|                  |       |    | /N | child or adult. Your State's   |
|                  |       |    |    | SSN                            |
+------------------+-------+----+----+--------------------------------+
| **Member ID**    | 33-47 | 15 | A  | Your State's Member ID         |
|                  |       |    | /N |                                |
+------------------+-------+----+----+--------------------------------+
| **Participant    | 48-49 | 2  | A  | Required for at least one      |
| Type**           |       |    | /N | child or adult. Your State's   |
|                  |       |    |    | Participant Type:              |
|                  |       |    |    |                                |
|                  |       |    |    | NP -- Noncustodial Parent      |
|                  |       |    |    |                                |
|                  |       |    |    | CP -- Custodial Party          |
|                  |       |    |    |                                |
|                  |       |    |    | PF -- Putative Father          |
|                  |       |    |    |                                |
|                  |       |    |    | CH -- Child                    |
+------------------+-------+----+----+--------------------------------+
| **Case Status**  | 50    | 1  | A  | Required. Your State's         |
|                  |       |    | /N | Interstate Case Status:\       |
|                  |       |    |    | O -- Open                      |
|                  |       |    |    |                                |
|                  |       |    |    | C -- Closed                    |
+------------------+-------+----+----+--------------------------------+
| **Last Name**    | 51-80 | 30 | A  | Required for at least one      |
|                  |       |    | /N | child if the child's SSN is    |
|                  |       |    |    | not present. Your State's      |
|                  |       |    |    | participant Last Name          |
+------------------+-------+----+----+--------------------------------+
| **First Name**   | 81-96 | 16 | A  | Required for at least one      |
|                  |       |    | /N | child if the child's SSN is    |
|                  |       |    |    | not present. Your State's      |
|                  |       |    |    | participant First Name         |
+------------------+-------+----+----+--------------------------------+
| **Middle Name**  | 9     | 16 | A  | Your State's participant       |
|                  | 7-112 |    | /N | Middle Name                    |
+------------------+-------+----+----+--------------------------------+
| **Date of        | 11    | 8  | A  | Your State's participant Date  |
| Birth**          | 3-120 |    | /N | of Birth in CCYYMMDD format    |
+------------------+-------+----+----+--------------------------------+
| **Sex**          | 121   | 1  | A  | Your State's participant Sex   |
|                  |       |    | /N | Code:\                         |
|                  |       |    |    | M -- Male\                     |
|                  |       |    |    | F -- Female\                   |
|                  |       |    |    | O -- Other                     |
+------------------+-------+----+----+--------------------------------+
| **Other State    | 12    | 15 | A  | The Other State Case ID stored |
| Case ID**        | 2-136 |    | /N | on your State's system         |
+------------------+-------+----+----+--------------------------------+
| **Filler**       | 137   | 1  | A  | Future use                     |
|                  |       |    | /N |                                |
+------------------+-------+----+----+--------------------------------+
| **Other State    | 13    | 7  | A  | First two bytes are required.  |
| FIPS Code**      | 8-144 |    | /N | The FIPS Code for the other    |
|                  |       |    |    | State\'s case stored on your   |
|                  |       |    |    | State's system                 |
+------------------+-------+----+----+--------------------------------+
| **Filler**       | 14    | 15 | A  | Future use                     |
|                  | 5-159 |    | /N |                                |
+------------------+-------+----+----+--------------------------------+
| **Filler**       | 16    | 2  | A  | Future use                     |
|                  | 0-161 |    | /N |                                |
+------------------+-------+----+----+--------------------------------+
| **Contact Name** | 16    | 40 | A  | The contact name or worker ID  |
|                  | 2-201 |    | /N | for the person assigned to     |
|                  |       |    |    | this case in your State        |
+------------------+-------+----+----+--------------------------------+
| **Contact Phone  | 20    | 10 | A  | The phone number for the       |
| Number**         | 2-211 |    | /N | contact or caseworker assigned |
|                  |       |    |    | to this case in your State     |
+------------------+-------+----+----+--------------------------------+
| **Contact        | 21    | 30 | A  | The e-mail address for the     |
| E-Mail**         | 2-241 |    | /N | contact or caseworker assigned |
|                  |       |    |    | to this case in your State     |
+------------------+-------+----+----+--------------------------------+
| **Filler**       | 24    | 3  | A  | Future use                     |
|                  | 2-550 | 09 | /N |                                |
+------------------+-------+----+----+--------------------------------+

**APPENDIX B**

**ICR CASE DISCREPANCIES**

**REASON CODE TABLE**

**\[Basic ICR Match Routines\]**

The following table provides descriptions and suggested next actions for
the case and participant-based discrepancy Reason Codes returned by OCSE
for the Interstate Case Reconciliation project.

The suggested next actions represent basic guidelines for automated
processing of reconciliation response data, and suggestions for worker
intervention as required. These are only suggestions; each participating
State will determine the extent to which reconciliation response data is
automatically processed in your State. For the purposes of suggesting
automated actions, the table refers to the Reconciliation Response
program as a generic term covering any automated program(s) developed by
States to process the ICR reconciliation matching results.

States should consider developing programs to automatically update
corrected Other State Case ID's and SSNs in your systems. Correcting
these discrepancies in an automated manner provides States with the
immediate benefits of enabling the exchange of data through CSENet and
the processing of payments through EFT/EDI, as well as getting the
participant registered on the FCR.

Please note that Reason Codes will be returned for each participant on
the submitted case. Multiple Reason Codes will be returned in each
individual participant record when multiple discrepancies have been
identified on a single case. Case data will be redundantly displayed in
each participant record associated with the case in question.

+-------+--------------------------------------------------------------+
| **Rea | **Description/Suggested Next Action**                        |
| son** |                                                              |
|       |                                                              |
| **C   |                                                              |
| ode** |                                                              |
+=======+==============================================================+
| *     | Your **Other State Case ID**, **Other State FIPS Code,** and |
| *00** | **Case Status** match the Case ID, FIPS code, and case       |
|       | status of the other State's case. Also, the participant in   |
|       | this record was found in the other State's case.             |
|       |                                                              |
|       | **Suggested Next Action:** [As Initiating State or as        |
|       | Responding State:]{.underline}                               |
|       |                                                              |
|       | Step 1: The Reconciliation Response program checks the       |
|       | number of your case participants that matched participants   |
|       | in the other State's case when processing a Reason Code 00   |
|       | record.                                                      |
|       |                                                              |
|       | Keep in mind that case structures may vary from State to     |
|       | State, so the number of mismatched participants may not      |
|       | necessarily mean there is a case discrepancy. You also       |
|       | receive a Y/N indicator that tells you whether the CP and    |
|       | NCP matched between the two States. If all case participants |
|       | match, but the **CP Match Indicator** or the **NP Match      |
|       | Indicator** are set to 'N', use caution here since this may  |
|       | reflect that the wrong case was matched. The match may be    |
|       | with a change of custody case for the child(ren).            |
|       |                                                              |
|       | When the **Number of Adults from Your State** equals the     |
|       | **Number of Adults Matched** and the **Number of Children    |
|       | from Your State** equals the **Number of Children Matched**, |
|       | then no further action is required since the case data and   |
|       | participant data are synchronized between the two States.    |
|       | The Reconciliation Response program skips to the first       |
|       | participant record for the next case in the response file.   |
|       |                                                              |
|       | If the above sets of fields do not equal each other, then    |
|       | the case data are still synchronized between the two States, |
|       | but a participant from your case did not match to the        |
|       | participants from the other State's case. The Reconciliation |
|       | Response program continues to process the response file      |
|       | records for your case until it finds the Reason Code 06      |
|       | record associated with the non-matching participant. See     |
|       | section 3.2.7 for Reason Code 06, Suggested Next Action.     |
|       |                                                              |
|       | Reason Code 00 indicates that all case data is valid.        |
|       | However, participants within this case may still receive a   |
|       | Reason Code 06, 07, or 08.                                   |
+-------+--------------------------------------------------------------+
| *     | The ICR matching process **could not find a matching case**  |
| *01** | in the other State file. The ICR matching process attempts   |
|       | to find a case in the other State file by matching on Other  |
|       | State Case ID. If the Other State Case ID match fails to     |
|       | find a case in the other State's file, then the ICR matching |
|       | process attempts to find a child in common between your case |
|       | and a case in the other State's file by matching the         |
|       | child\'s SSN. If no child in common is found in the other    |
|       | State's file, the ICR rematching process attempts to find a  |
|       | case in common by matching on an adult SSN and participant   |
|       | type and child name. If no matching case is found, the ICR   |
|       | matching returns this Reason Code indicating that the other  |
|       | State did not submit a case that matches the case in your    |
|       | State.                                                       |
|       |                                                              |
|       | **Suggested Next Action:**                                   |
|       |                                                              |
|       | [As Initiating State:]{.underline}                           |
|       |                                                              |
|       | **Step 1:** The worker analyzes the case to determine        |
|       | whether it should remain an interstate case, or whether a    |
|       | one-State action should be pursued on the case.              |
|       |                                                              |
|       | **Step 2:** If the case is to remain an interstate case,     |
|       | re-send the CSENet transaction/UIFSA forms to have the other |
|       | State initiate a new case. **Or**, if a one-State action is  |
|       | to be pursued, close out interstate activity on the case and |
|       | make it an in-State case.                                    |
|       |                                                              |
|       | [As Responding State:]{.underline}                           |
|       |                                                              |
|       | **Step 1:** If the family no longer requires child support   |
|       | services, initiate the case closure procedure in accordance  |
|       | with Federal case closure criteria.                          |
+-------+--------------------------------------------------------------+
| *     | The ICR matching process **found a case** in the other       |
| *02** | State's file by matching on children in common between your  |
|       | State's case and the other State's case or on an adult       |
|       | participant type and SSN and child name in common. However,  |
|       | there is a discrepancy between the **Other State Case ID**   |
|       | that your State submitted and the case ID for the other      |
|       | State's case. The case ID submitted by the other State for   |
|       | its case can be found in the **Case ID (from Other State)**  |
|       | field, and the number of the case participants that matched  |
|       | can be found in the **Number of Adults Matched** and         |
|       | **Number of Children Matched** fields.                       |
|       |                                                              |
|       | **Suggested Next Action:** [As Initiating State or as        |
|       | Responding State:]{.underline}                               |
|       |                                                              |
|       | **Step 1:** Determine the threshold of matching participants |
|       | necessary to support the automated update of **Other State   |
|       | Case ID** (e.g., perform an automated update only if both    |
|       | adult participants in your case matched to adult             |
|       | participants in the other State's case and at least 75% of   |
|       | the children on your case matched to children on the other   |
|       | State's case).                                               |
|       |                                                              |
|       | **Step 2:** The Reconciliation Response program interrogates |
|       | the **Number of Adults Matched** and **Number of Children    |
|       | Matched** fields. If the matching participant threshold is   |
|       | met, then the Reconciliation Response program automatically  |
|       | updates the **Other State Case ID** in your State's case     |
|       | with the **Case ID (from Other State)**.                     |
|       |                                                              |
|       | You also receive a Y/N indicator that tells you whether the  |
|       | CP and NCP matched between the two States. If all case       |
|       | participants match, but the **CP Match Indicator** or the    |
|       | **NP Match Indicator** are set to 'N', use caution here      |
|       | since this may reflect that the wrong case was matched. The  |
|       | match may be with a change of custody case for the           |
|       | child(ren).                                                  |
|       |                                                              |
|       | If the **Multiple Cases Indicator** is set to "Y", review    |
|       | the Other State Case IDs received to see which identifier    |
|       | best meets your needs for case processing.                   |
|       |                                                              |
|       | If the matching participant threshold is not met, the        |
|       | Reconciliation Response program automatically generates a    |
|       | CSENet CSI R FRINF request transaction to request all        |
|       | available data on the other State's case and participants.   |
|       |                                                              |
|       | **Step 3:** Upon receipt of the CSI P FSINF provide          |
|       | transaction, the worker analyzes the other State's case data |
|       | to determine if the two cases match. If so, the worker       |
|       | updates **Other State Case ID** in your State's case.        |
+-------+--------------------------------------------------------------+
| *     | Positions 3 - 5 (FIPS County Code) of the FIPS code for the  |
| *03** | other State's case do not match positions 3 - 5 of the       |
|       | **Other State FIPS Code** that your State submitted. The     |
|       | FIPS code submitted by the other State can be found in the   |
|       | **FIPS Code (from Other State)** field. A verification       |
|       | indicator for the **Other State FIPS Code** [submitted by    |
|       | your State]{.underline} can be found in the **Other State    |
|       | FIPS Code Verification Indicator**. A second verification    |
|       | indicator for the **FIPS Code (from Other State)** field     |
|       | [submitted by the other State for its case]{.underline} can  |
|       | be found in the **FIPS Code Verification Indicator (from     |
|       | Other State)**.                                              |
|       |                                                              |
|       | **Suggested Next Action:** [As Initiating State or as        |
|       | Responding State:]{.underline}                               |
|       |                                                              |
|       | **Step 1:** Automatic updates of the FIPS County Codes for   |
|       | other States are not recommended. The FIPS County Code       |
|       | discrepancies, because of ongoing problems with county FIPS  |
|       | Codes, should be addressed as a lesser priority in           |
|       | reconciling ICR discrepancies. Automation may be used to:    |
|       |                                                              |
|       | -   Sort cases with FIPS County Codes returned from the      |
|       |     other State as '000'. These cases need to be reviewed as |
|       |     to how they should be reconciled.                        |
|       |                                                              |
|       | -   Identify cases in your State's system where no FIPS      |
|       |     County Code is recorded for the other State. The FIPS    |
|       |     County Code obtained on the ICR results file may help    |
|       |     you work the case in the other State.                    |
+-------+--------------------------------------------------------------+
| *     | The **Case Status** in your State indicates that your        |
| *04** | State's interstate case is open; however, the matching       |
|       | interstate case submitted by the other State is closed.      |
|       |                                                              |
|       | **Suggested Next Action:**                                   |
|       |                                                              |
|       | [As Initiating State:]{.underline}                           |
|       |                                                              |
|       | **Step 1:** The worker analyzes the case to determine        |
|       | whether it should remain an interstate case, or whether a    |
|       | one-State action should be pursued.                          |
|       |                                                              |
|       | **Step 2:** If the case is to remain interstate, send the    |
|       | CSENet transaction/UIFSA forms to have the other State       |
|       | initiate the appropriate interstate action on the case.      |
|       | **Or,** if a one-State action is to be pursued, close out    |
|       | interstate activity on the case and make it an in-State      |
|       | case.                                                        |
|       |                                                              |
|       | [As Responding State:]{.underline}                           |
|       |                                                              |
|       | **Step 1:** If the family no longer requires child support   |
|       | services, initiate the case closure procedure in accordance  |
|       | with Federal case closure criteria (e.g., by generating an   |
|       | MSC P GSC14 case closure notice provide transaction to the   |
|       | initiating State through CSENet.                             |
+-------+--------------------------------------------------------------+
| *     | The **Case Status** in your State indicates that your        |
| *05** | State's case is closed; however, the matching case submitted |
|       | by the other State is open.                                  |
|       |                                                              |
|       | **Suggested Next Action:** [As Initiating State or as        |
|       | Responding State:]{.underline}                               |
|       |                                                              |
|       | None required. It is up to the State with the open           |
|       | interstate case to determine the next appropriate action to  |
|       | take on its interstate case.                                 |
+-------+--------------------------------------------------------------+
| *     | This **Participant** was **not found in the other State's    |
| *06** | case**. Your State's case was matched against the other      |
|       | State's case; however, this participant on your case did not |
|       | match any of the participants on the other State's case.     |
|       |                                                              |
|       | **Suggested Next Action:** [As Initiating State or as        |
|       | Responding State:]{.underline}                               |
|       |                                                              |
|       | **Step 1:** Determine the participant criteria supporting    |
|       | the automated generation of a CSI request to receive more    |
|       | case/participant data from the other State (e.g., it may be  |
|       | more important to resolve this discrepancy when your CP or   |
|       | NCP was not found on the other State's case as opposed to a  |
|       | child not being found).                                      |
|       |                                                              |
|       | **Step 2:** Based on meeting the above criteria, the         |
|       | Reconciliation Response program generates a CSENet CSI R     |
|       | FRINF request transaction to the other State to request all  |
|       | available data on the other State's case and participants.   |
|       |                                                              |
|       | **Step 3:** Upon receipt of the CSI P FSINF provide          |
|       | transaction, the worker analyzes the provided data to        |
|       | determine whether this participant in your State's case      |
|       | requires correction or update in your State system.          |
+-------+--------------------------------------------------------------+
| *     | Your State's case was matched against the other State's case |
| *07** | but you did not provide an SSN for this participant. An SSN  |
|       | for this participant was provided on the corresponding       |
|       | interstate case by the other State, and can be found in the  |
|       | **SSN (from Other State)** field. The verification indicator |
|       | for the SSN provided by the other State can be found in the  |
|       | **Other State SSN Verification Indicator** field.            |
|       |                                                              |
|       | **Suggested Next Action**: [As Initiating or Responding      |
|       | State]{.underline}:                                          |
|       |                                                              |
|       | **Step 1**: If the provided SSN is for a CP or an NCP, check |
|       | to make sure the CP and NCP indicators are set to 'Y'.       |
|       |                                                              |
|       | **Step 2:** If the Other State SSN Verification Indicator is |
|       | set to "Y", automatically update your system with this       |
|       | participant's SSN.                                           |
+-------+--------------------------------------------------------------+
| *     | Your State's case was matched against the other State's case |
| *08** | but the SSN you provided for this participant did not match  |
|       | the SSN provided for this participant by the other State.    |
|       | The SSN used by the other State can be found in the **SSN    |
|       | (from other State)** field. Verification indicators show     |
|       | whether your State's SSN, or the other State's SSN has been  |
|       | verified by the Social Security Administration. The          |
|       | verification indicator for the SSN provided by your State    |
|       | can be found in the **Submitting State SSN Verification      |
|       | Indicator** field. The verification indicator for the SSN    |
|       | provided by the other State can be found in the **Other      |
|       | State SSN Verification Indicator** field.                    |
|       |                                                              |
|       | **Suggested Next Action**: [As Initiating or Responding      |
|       | State]{.underline}:                                          |
|       |                                                              |
|       | **Step 1**: Check to make sure the CP and NCP indicators are |
|       | set to 'Y' if you are considering automatically updating a   |
|       | different SSN for a CP or NCP.                               |
|       |                                                              |
|       | **Step 2**: If the Submitting State's SSN Verification       |
|       | Indicator is set to "N" and the Other State SSN Verification |
|       | Indicator is set to "Y", either update the SSN in your       |
|       | system or add the Other State SSN as an Alias/Additional SSN |
|       | and submit to the FCR as an Additional SSN to obtain a full  |
|       | verification for that SSN.                                   |
+-------+--------------------------------------------------------------+

**APPENDIX C**

**ICR RECONCILIATION MATCHING RESULTS FILE RECORD FORMAT**

+------------------+-------+----+----+-------------------------------+
| **Field Name**   | **P   | ** | *  | **Comments**                  |
|                  | os.** | Le | *A |                               |
|                  |       | n. | /N |                               |
|                  |       | ** | ** |                               |
+==================+=======+====+====+===============================+
| Case ID          | 1-15  | 15 | A  | Your State's Case ID          |
|                  |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Initi            | 16    | 1  | A  | Your State's I/R Indicator    |
| ating/Responding |       |    | /N |                               |
| Indicator        |       |    |    | I - Initiating                |
|                  |       |    |    |                               |
|                  |       |    |    | R - Responding                |
+------------------+-------+----+----+-------------------------------+
| FIPS Code        | 17-21 | 5  | A  | Your State and county FIPS    |
|                  |       |    | /N | Code                          |
+------------------+-------+----+----+-------------------------------+
| FIPS Code        | 22-23 | 2  | A  | Positions 6-7 of the FIPS     |
|                  |       |    | /N | Code for States that use them |
| Positions 6-7    |       |    |    | (if they are not used, the    |
|                  |       |    |    | positions will be blank)      |
+------------------+-------+----+----+-------------------------------+
| SSN              | 24-32 | 9  | A  | Your State's SSN              |
|                  |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Member ID        | 33-47 | 15 | A  | Your State's Member ID        |
|                  |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Participant Type | 48-49 | 2  | A  | Your State's Participant      |
|                  |       |    | /N | Type:                         |
|                  |       |    |    |                               |
|                  |       |    |    | NP - Noncustodial Parent\     |
|                  |       |    |    | CP - Custodial Party          |
|                  |       |    |    |                               |
|                  |       |    |    | PF - Putative Father          |
|                  |       |    |    |                               |
|                  |       |    |    | CH - Child                    |
+------------------+-------+----+----+-------------------------------+
| Case Status      | 50    | 1  | A  | Your State's Interstate Case  |
|                  |       |    | /N | Status:\                      |
|                  |       |    |    | O - Open                      |
|                  |       |    |    |                               |
|                  |       |    |    | C - Closed                    |
+------------------+-------+----+----+-------------------------------+
| Last Name        | 51-80 | 30 | A  | Your State's participant Last |
|                  |       |    | /N | Name                          |
+------------------+-------+----+----+-------------------------------+
| First Name       | 81-96 | 16 | A  | Your State's participant      |
|                  |       |    | /N | First Name                    |
+------------------+-------+----+----+-------------------------------+
| Middle Name      | 9     | 16 | A  | Your State's participant      |
|                  | 7-112 |    | /N | Middle Name                   |
+------------------+-------+----+----+-------------------------------+
| Date of Birth    | 11    | 8  | A  | Your State's participant Date |
|                  | 3-120 |    | /N | of Birth in CCYYMMDD format   |
+------------------+-------+----+----+-------------------------------+
| Sex              | 121   | 1  | A  | Your State's participant Sex  |
|                  |       |    | /N | Code:\                        |
|                  |       |    |    | M - Male\                     |
|                  |       |    |    | F - Female\                   |
|                  |       |    |    | O - Other                     |
+------------------+-------+----+----+-------------------------------+
| Other State Case | 12    | 15 | A  | The Other State Case ID       |
| ID               | 2-136 |    | /N | stored on your State's system |
+------------------+-------+----+----+-------------------------------+
| Filler           | 137   | 1  | A  | Future use                    |
|                  |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Other State FIPS | 13    | 7  | A  | The FIPS Code for the other   |
| Code             | 8-144 |    | /N | State\'s case stored on your  |
|                  |       |    |    | State's system                |
+------------------+-------+----+----+-------------------------------+
| Filler           | 14    | 15 | A  | Future use                    |
|                  | 5-159 |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Filler           | 16    | 2  | A  | Future use                    |
|                  | 0-161 |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Contact Name     | 16    | 40 | A  | The contact name or worker ID |
|                  | 2-201 |    | /N | for the person assigned to    |
|                  |       |    |    | this case in your State       |
+------------------+-------+----+----+-------------------------------+
| Contact Phone    | 20    | 10 | A  | The phone number for the      |
| Number           | 2-211 |    | /N | contact or caseworker         |
|                  |       |    |    | assigned to this case in your |
|                  |       |    |    | State                         |
+------------------+-------+----+----+-------------------------------+
| Contact E-Mail   | 21    | 30 | A  | The e-mail address for the    |
|                  | 2-241 |    | /N | contact or caseworker         |
|                  |       |    |    | assigned to this case in your |
|                  |       |    |    | State                         |
+------------------+-------+----+----+-------------------------------+
| FCR-Supplied     | 242   | 1  | A  | **This indicator will always  |
| Indicator        |       |    | /N | be blank for regular ICR      |
|                  |       |    |    | matches.**                    |
+------------------+-------+----+----+-------------------------------+
| 1^st^ Reason     | 24    | 2  | A  | First code for explanation of |
| Code             | 3-244 |    | /N | the match results             |
+------------------+-------+----+----+-------------------------------+
| 2^nd^ Reason     | 24    | 2  | A  | Second code for explanation   |
| Code             | 5-246 |    | /N | of the match results          |
+------------------+-------+----+----+-------------------------------+
| 3^rd^ Reason     | 24    | 2  | A  | Third code for explanation of |
| Code             | 7-248 |    | /N | the match results             |
+------------------+-------+----+----+-------------------------------+
| 4^th^ Reason     | 24    | 2  | A  | Fourth code for explanation   |
| Code             | 9-250 |    | /N | of the match results          |
+------------------+-------+----+----+-------------------------------+
| 5^th^ Reason     | 25    | 2  | A  | Fifth code for explanation of |
| Code             | 1-252 |    | /N | the match results             |
+------------------+-------+----+----+-------------------------------+
| 6^th^ Reason     | 25    | 2  | A  | Sixth code for explanation of |
| Code             | 3-254 |    | /N | the match results             |
+------------------+-------+----+----+-------------------------------+
| 7^th^ Reason     | 25    | 2  | A  | Seventh code for explanation  |
| Code             | 5-256 |    | /N | of the match results          |
+------------------+-------+----+----+-------------------------------+
| 8^th^ Reason     | 25    | 2  | A  | Eighth code for explanation   |
| Code             | 7-258 |    | /N | of the match results.         |
+------------------+-------+----+----+-------------------------------+
| 9^th^ Reason     | 25    | 2  | A  | Ninth code for explanation of |
| Code             | 9-260 |    | /N | the match results.            |
+------------------+-------+----+----+-------------------------------+
| 10^th^ Reason    | 26    | 2  | A  | Future use. This field will   |
| Code             | 1-262 |    | /N | not be used for the initial   |
|                  |       |    |    | case-based ICR                |
+------------------+-------+----+----+-------------------------------+
| 11^th^ Reason    | 26    | 2  | A  | Future use. This field will   |
| Code             | 3-264 |    | /N | not be used for the initial   |
|                  |       |    |    | case-based ICR                |
+------------------+-------+----+----+-------------------------------+
| 12^th^ Reason    | 26    | 2  | A  | Future use. This field will   |
| Code             | 5-266 |    | /N | not be used for the initial   |
|                  |       |    |    | case-based ICR                |
+------------------+-------+----+----+-------------------------------+
| Case ID (from    | 26    | 15 | A  | This field contains the case  |
| Other State)     | 7-281 |    | /N | ID from the other State       |
+------------------+-------+----+----+-------------------------------+
| FIPS Code (from  | 28    | 7  | A  | This field contains the FIPS  |
| Other State)     | 2-288 |    | /N | Code from the other State     |
+------------------+-------+----+----+-------------------------------+
| SSN (from Other  | 28    | 9  | A  | This field contains the SSN   |
| State)           | 9-297 |    | /N | for this participant from the |
|                  |       |    |    | other State                   |
+------------------+-------+----+----+-------------------------------+
| Member ID (from  | 29    | 15 | A  | Future use. This field will   |
| Other State)     | 8-312 |    | /N | not be used for the initial   |
|                  |       |    |    | case-based ICR                |
+------------------+-------+----+----+-------------------------------+
| Participant Type | 31    | 2  | A  | This field contains the       |
| (from Other      | 3-314 |    | /N | Participant Type from the     |
| State)           |       |    |    | other State.                  |
+------------------+-------+----+----+-------------------------------+
| Last Name (from  | 31    | 30 | A  | This field contains the Last  |
| Other State)     | 5-344 |    | /N | Name for this participant     |
|                  |       |    |    | from the other State.         |
+------------------+-------+----+----+-------------------------------+
| First Name (from | 34    | 16 | A  | This field contains the First |
| Other State)     | 5-360 |    | /N | Name for this participant     |
|                  |       |    |    | from the other State.         |
+------------------+-------+----+----+-------------------------------+
| Middle Name      | 36    | 16 | A  | This field contains the       |
| (from Other      | 1-376 |    | /N | Middle Name for this          |
| State)           |       |    |    | participant from the other    |
|                  |       |    |    | State.                        |
+------------------+-------+----+----+-------------------------------+
| Date of Birth    | 37    | 8  | A  | This field contains the Date  |
| (from Other      | 7-384 |    | /N | of Birth for this participant |
| State)           |       |    |    | from the other State.         |
+------------------+-------+----+----+-------------------------------+
| Sex (from Other  | 385   | 1  | A  | This field contains the Sex   |
| State)           |       |    | /N | for this participant from the |
|                  |       |    |    | other State.                  |
+------------------+-------+----+----+-------------------------------+
| Number of Adults | 38    | 2  | N  | This field contains the       |
| From Your State  | 6-387 |    |    | number of participants in     |
|                  |       |    |    | your State's case that have a |
|                  |       |    |    | participant type of NP, CP or |
|                  |       |    |    | PF                            |
+------------------+-------+----+----+-------------------------------+
| Number of Adults | 38    | 2  | N  | This field contains the       |
| From Other State | 8-389 |    |    | number of participants in the |
|                  |       |    |    | other State\'s case that have |
|                  |       |    |    | a participant type of NP, CP  |
|                  |       |    |    | or PF                         |
+------------------+-------+----+----+-------------------------------+
| Number of Adults | 39    | 2  | N  | This field contains the       |
| Matched          | 0-391 |    |    | number of participants that   |
|                  |       |    |    | matched and have a            |
|                  |       |    |    | participant type of NP, CP or |
|                  |       |    |    | PF                            |
+------------------+-------+----+----+-------------------------------+
| Number of        | 39    | 2  | N  | This field contains the       |
| Children from    | 2-393 |    |    | number of participants in     |
| Your State       |       |    |    | your State's case that have a |
|                  |       |    |    | participant type of CH        |
+------------------+-------+----+----+-------------------------------+
| Number of        | 39    | 2  | N  | This field contains the       |
| Children from    | 4-395 |    |    | number of participants in the |
| Other State      |       |    |    | other State\'s case that have |
|                  |       |    |    | a participant type of CH      |
+------------------+-------+----+----+-------------------------------+
| Number of        | 39    | 2  | N  | This field contains the       |
| Children Matched | 6-397 |    |    | number of participants that   |
|                  |       |    |    | matched and have a            |
|                  |       |    |    | participant type of CH        |
+------------------+-------+----+----+-------------------------------+
| Other State      | 39    | 40 | A  | This field contains the       |
| Contact Name     | 8-437 |    | /N | contact name or worker ID for |
|                  |       |    |    | the person assigned to this   |
|                  |       |    |    | case in the other State       |
+------------------+-------+----+----+-------------------------------+
| Other State      | 43    | 10 | A  | This field contains the phone |
| Contact Phone    | 8-447 |    | /N | number for the contact or     |
| Number           |       |    |    | caseworker assigned to this   |
|                  |       |    |    | case in the other State       |
+------------------+-------+----+----+-------------------------------+
| Other State      | 44    | 30 | A  | This field contains the       |
| Contact E-Mail   | 8-477 |    | /N | e-mail address for the        |
|                  |       |    |    | contact or caseworker         |
|                  |       |    |    | assigned to this case in the  |
|                  |       |    |    | other State                   |
+------------------+-------+----+----+-------------------------------+
| Other State FIPS | 478   | 1  | A  | Verification indicator for    |
| Code             |       |    | /N | the five-byte Other State     |
| Verification     |       |    |    | FIPS Code that your State     |
| Indicator        |       |    |    | submitted                     |
|                  |       |    |    |                               |
|                  |       |    |    | Y -- Your Other State FIPS    |
|                  |       |    |    | Code is valid                 |
|                  |       |    |    |                               |
|                  |       |    |    | N -- Your Other State FIPS    |
|                  |       |    |    | Code is invalid               |
+------------------+-------+----+----+-------------------------------+
| FIPS Code        | 479   | 1  | A  | Verification indicator for    |
| Verification     |       |    | /N | the five-byte FIPS code       |
| Indicator (from  |       |    |    | submitted by the other State  |
| Other State)     |       |    |    |                               |
|                  |       |    |    | Y - The FIPS Code from the    |
|                  |       |    |    | other State is valid          |
|                  |       |    |    |                               |
|                  |       |    |    | N - The FIPS Code from the    |
|                  |       |    |    | other State is invalid        |
+------------------+-------+----+----+-------------------------------+
| CP Match         | 480   | 1  | A  | Match indicator for           |
| Indicator        |       |    | /N | participant information (SSN  |
|                  |       |    |    | and participant type match)   |
|                  |       |    |    | on the CP.                    |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The person was submitted  |
|                  |       |    |    | as a CP on both cases, based  |
|                  |       |    |    | on SSN match.                 |
|                  |       |    |    |                               |
|                  |       |    |    | N - The person was not        |
|                  |       |    |    | submitted as a CP on both     |
|                  |       |    |    | cases, based on SSN match.    |
+------------------+-------+----+----+-------------------------------+
| NP Match         | 481   | 1  | A  | Match indicator for           |
| Indicator        |       |    | /N | participant information (SSN  |
|                  |       |    |    | and participant type match)   |
|                  |       |    |    | on the NCP.                   |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The person was submitted  |
|                  |       |    |    | as an NCP on both cases,      |
|                  |       |    |    | based on SSN match.           |
|                  |       |    |    |                               |
|                  |       |    |    | N - The person was not        |
|                  |       |    |    | submitted as an NCP on both   |
|                  |       |    |    | cases, based on SSN match.    |
+------------------+-------+----+----+-------------------------------+
| Other State I/R  | 482   | 1  | A  | This field will contain the   |
| Indicator        |       |    | /N | Initiating/Responding         |
|                  |       |    |    | indicator if submitted by the |
|                  |       |    |    | other State.                  |
+------------------+-------+----+----+-------------------------------+
| Submitting State | 483   | 1  | A  | This field indicates whether  |
| SSN Verification |       |    | /N | or not the SSN submitted in   |
| Indicator        |       |    |    | position 24-32 is verified    |
|                  |       |    |    | (if a Reason Code '08' is     |
|                  |       |    |    | assigned).                    |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The SSN submitted is      |
|                  |       |    |    | verified.                     |
|                  |       |    |    |                               |
|                  |       |    |    | N - The SSN submitted is not  |
|                  |       |    |    | verified.                     |
+------------------+-------+----+----+-------------------------------+
| Other State SSN  | 484   | 1  | A  | This field indicates whether  |
| Verification     |       |    | /N | the Other State SSN provided  |
| Indicator        |       |    |    | in position 289-297 is        |
|                  |       |    |    | verified (if a Reason Code    |
|                  |       |    |    | '07' or '08' is assigned).    |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The SSN provided by the   |
|                  |       |    |    | Other State is verified.      |
|                  |       |    |    |                               |
|                  |       |    |    | N - The SSN provided by the   |
|                  |       |    |    | Other State is not verified.  |
+------------------+-------+----+----+-------------------------------+
| Multiple Cases   | 485   | 1  | A  | This field indicates whether  |
| Indicator        |       |    | /N | your case matched to multiple |
|                  |       |    |    | cases in the other State.     |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The case matched to       |
|                  |       |    |    | multiple cases in the other   |
|                  |       |    |    | State                         |
|                  |       |    |    |                               |
|                  |       |    |    | N - The case did not match to |
|                  |       |    |    | multiple cases in the other   |
|                  |       |    |    | State                         |
+------------------+-------+----+----+-------------------------------+
| Filler           | 48    | 66 | A  | Future use                    |
|                  | 6-550 |    | /N |                               |
+------------------+-------+----+----+-------------------------------+

**APPENDIX D**

**OPTION #1 RESPONSE FILE RECORD LAYOUT**

Below is the response file record layout that all States will receive
when a focus State chooses the Unidentified Interstate Cases Project,
Option #1. The differences from the regular ICR response file layout are
bolded.

+------------------+-------+----+----+-------------------------------+
| **Field Name**   | **P   | ** | *  | **Comments**                  |
|                  | os.** | Le | *A |                               |
|                  |       | n. | /N |                               |
|                  |       | ** | ** |                               |
+==================+=======+====+====+===============================+
| Case ID          | 1-15  | 15 | A  | Your State's Case ID          |
|                  |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Initi            | 16    | 1  | A  | Your State's I/R Indicator    |
| ating/Responding |       |    | /N |                               |
| Indicator        |       |    |    | I - Initiating                |
|                  |       |    |    |                               |
|                  |       |    |    | R - Responding                |
+------------------+-------+----+----+-------------------------------+
| FIPS Code        | 17-21 | 5  | A  | Your State and county FIPS    |
|                  |       |    | /N | Code                          |
+------------------+-------+----+----+-------------------------------+
| FIPS Code        | 22-23 | 2  | A  | Positions 6-7 of the FIPS     |
|                  |       |    | /N | Code for States that use them |
| Positions 6-7    |       |    |    | (if they are not used, the    |
|                  |       |    |    | positions will be blank)      |
+------------------+-------+----+----+-------------------------------+
| SSN              | 24-32 | 9  | A  | Your State's SSN              |
|                  |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Member ID        | 33-47 | 15 | A  | Your State's Member ID        |
|                  |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Participant Type | 48-49 | 2  | A  | Your State's Participant      |
|                  |       |    | /N | Type:                         |
|                  |       |    |    |                               |
|                  |       |    |    | NP - Noncustodial Parent\     |
|                  |       |    |    | CP - Custodial Party          |
|                  |       |    |    |                               |
|                  |       |    |    | PF - Putative Father          |
|                  |       |    |    |                               |
|                  |       |    |    | CH - Child                    |
+------------------+-------+----+----+-------------------------------+
| Case Status      | 50    | 1  | A  | Your State's Interstate Case  |
|                  |       |    | /N | Status:\                      |
|                  |       |    |    | O - Open                      |
|                  |       |    |    |                               |
|                  |       |    |    | C - Closed                    |
+------------------+-------+----+----+-------------------------------+
| Last Name        | 51-80 | 30 | A  | Your State's participant Last |
|                  |       |    | /N | Name                          |
+------------------+-------+----+----+-------------------------------+
| First Name       | 81-96 | 16 | A  | Your State's participant      |
|                  |       |    | /N | First Name                    |
+------------------+-------+----+----+-------------------------------+
| Middle Name      | 9     | 16 | A  | Your State's participant      |
|                  | 7-112 |    | /N | Middle Name                   |
+------------------+-------+----+----+-------------------------------+
| Date of Birth    | 11    | 8  | A  | Your State's participant Date |
|                  | 3-120 |    | /N | of Birth in CCYYMMDD format   |
+------------------+-------+----+----+-------------------------------+
| Sex              | 121   | 1  | A  | Your State's participant Sex  |
|                  |       |    | /N | Code:\                        |
|                  |       |    |    | M - Male\                     |
|                  |       |    |    | F - Female\                   |
|                  |       |    |    | O - Other                     |
+------------------+-------+----+----+-------------------------------+
| Other State Case | 12    | 15 | A  | The Other State Case ID       |
| ID               | 2-136 |    | /N | stored on your State's system |
+------------------+-------+----+----+-------------------------------+
| Filler           | 137   | 1  | A  | Future use                    |
|                  |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Other State FIPS | 13    | 7  | A  | The FIPS Code for the other   |
| Code             | 8-144 |    | /N | State\'s case stored on your  |
|                  |       |    |    | State's system                |
+------------------+-------+----+----+-------------------------------+
| Filler           | 14    | 15 | A  | Future use                    |
|                  | 5-159 |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Filler           | 16    | 2  | A  | Future use                    |
|                  | 0-161 |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Contact Name     | 16    | 40 | A  | The contact name or worker ID |
|                  | 2-201 |    | /N | for the person assigned to    |
|                  |       |    |    | this case in your State       |
+------------------+-------+----+----+-------------------------------+
| Contact Phone    | 20    | 10 | A  | The phone number for the      |
| Number           | 2-211 |    | /N | contact or caseworker         |
|                  |       |    |    | assigned to this case in your |
|                  |       |    |    | State                         |
+------------------+-------+----+----+-------------------------------+
| Contact E-Mail   | 21    | 30 | A  | The e-mail address for the    |
|                  | 2-241 |    | /N | contact or caseworker         |
|                  |       |    |    | assigned to this case in your |
|                  |       |    |    | State                         |
+------------------+-------+----+----+-------------------------------+
| FCR-Supplied     | 242   | 1  | A  | **Indicates that the          |
| Indicator        |       |    | /N | information is coming from    |
|                  |       |    |    | the other State's case on the |
|                  |       |    |    | FCR. This indicator is        |
|                  |       |    |    | provided only on a match      |
|                  |       |    |    | conducted through Option #1   |
|                  |       |    |    | of the Unidentified           |
|                  |       |    |    | Interstate Cases Project, as  |
|                  |       |    |    | described in Section 15.0 of  |
|                  |       |    |    | this User Guide.\             |
|                  |       |    |    | Y - Case identified via an    |
|                  |       |    |    | FCR extract**                 |
+------------------+-------+----+----+-------------------------------+
| 1^st^ Reason     | 24    | 2  | A  | First code for explanation of |
| Code             | 3-244 |    | /N | the match results             |
+------------------+-------+----+----+-------------------------------+
| 2^nd^ Reason     | 24    | 2  | A  | Second code for explanation   |
| Code             | 5-246 |    | /N | of the match results          |
+------------------+-------+----+----+-------------------------------+
| 3^rd^ Reason     | 24    | 2  | A  | Third code for explanation of |
| Code             | 7-248 |    | /N | the match results             |
+------------------+-------+----+----+-------------------------------+
| 4^th^ Reason     | 24    | 2  | A  | Fourth code for explanation   |
| Code             | 9-250 |    | /N | of the match results          |
+------------------+-------+----+----+-------------------------------+
| 5^th^ Reason     | 25    | 2  | A  | Fifth code for explanation of |
| Code             | 1-252 |    | /N | the match results             |
+------------------+-------+----+----+-------------------------------+
| 6^th^ Reason     | 25    | 2  | A  | Sixth code for explanation of |
| Code             | 3-254 |    | /N | the match results             |
+------------------+-------+----+----+-------------------------------+
| 7^th^ Reason     | 25    | 2  | A  | Seventh code for explanation  |
| Code             | 5-256 |    | /N | of the match results          |
+------------------+-------+----+----+-------------------------------+
| 8^th^ Reason     | 25    | 2  | A  | Eighth code for explanation   |
| Code             | 7-258 |    | /N | of the match results.         |
+------------------+-------+----+----+-------------------------------+
| 9^th^ Reason     | 25    | 2  | A  | Ninth code for explanation of |
| Code             | 9-260 |    | /N | the match results.            |
+------------------+-------+----+----+-------------------------------+
| 10^th^ Reason    | 26    | 2  | A  | Future use. This field will   |
| Code             | 1-262 |    | /N | not be used for the initial   |
|                  |       |    |    | case-based ICR                |
+------------------+-------+----+----+-------------------------------+
| 11^th^ Reason    | 26    | 2  | A  | Future use. This field will   |
| Code             | 3-264 |    | /N | not be used for the initial   |
|                  |       |    |    | case-based ICR                |
+------------------+-------+----+----+-------------------------------+
| 12^th^ Reason    | 26    | 2  | A  | Future use. This field will   |
| Code             | 5-266 |    | /N | not be used for the initial   |
|                  |       |    |    | case-based ICR                |
+------------------+-------+----+----+-------------------------------+
| Case ID (from    | 26    | 15 | A  | **This field contains the     |
| Other State)     | 7-281 |    | /N | case ID for the other State   |
|                  |       |    |    | from the FCR**                |
+------------------+-------+----+----+-------------------------------+
| FIPS Code (from  | 28    | 7  | A  | **This field contains the     |
| Other State)     | 2-288 |    | /N | FIPS Code for the other State |
|                  |       |    |    | from the FCR**                |
+------------------+-------+----+----+-------------------------------+
| SSN (from Other  | 28    | 9  | A  | **This field contains the SSN |
| State)           | 9-297 |    | /N | for this participant in the   |
|                  |       |    |    | other State from the FCR**    |
+------------------+-------+----+----+-------------------------------+
| Member ID (from  | 29    | 15 | A  | **This field contains the     |
| Other State)     | 8-312 |    | /N | Member ID for the participant |
|                  |       |    |    | in the other State from the   |
|                  |       |    |    | FCR**                         |
+------------------+-------+----+----+-------------------------------+
| Participant Type | 31    | 2  | A  | **This field contains the     |
| (from Other      | 3-314 |    | /N | Participant Type in the other |
| State)           |       |    |    | State from the FCR.**         |
+------------------+-------+----+----+-------------------------------+
| Last Name (from  | 31    | 30 | A  | **This field contains the     |
| Other State)     | 5-344 |    | /N | Last Name for this            |
|                  |       |    |    | participant in the other      |
|                  |       |    |    | State from the FCR.**         |
+------------------+-------+----+----+-------------------------------+
| First Name (from | 34    | 16 | A  | **This field contains the     |
| Other State)     | 5-360 |    | /N | First Name for this           |
|                  |       |    |    | participant in the other      |
|                  |       |    |    | State from the FCR.**         |
+------------------+-------+----+----+-------------------------------+
| Middle Name      | 36    | 16 | A  | **This field contains the     |
| (from Other      | 1-376 |    | /N | Middle Name for this          |
| State)           |       |    |    | participant in the other      |
|                  |       |    |    | State from the FCR.**         |
+------------------+-------+----+----+-------------------------------+
| Date of Birth    | 37    | 8  | A  | **This field contains the     |
| (from Other      | 7-384 |    | /N | Date of Birth for this        |
| State)           |       |    |    | participant in the other      |
|                  |       |    |    | State from the FCR.**         |
+------------------+-------+----+----+-------------------------------+
| Sex (from Other  | 385   | 1  | A  | **This field contains the Sex |
| State)           |       |    | /N | for this participant in the   |
|                  |       |    |    | other State from the FCR.**   |
+------------------+-------+----+----+-------------------------------+
| Number of Adults | 38    | 2  | N  | This field contains the       |
| From Your State  | 6-387 |    |    | number of participants in     |
|                  |       |    |    | your State's case that have a |
|                  |       |    |    | participant type of NP, CP or |
|                  |       |    |    | PF                            |
+------------------+-------+----+----+-------------------------------+
| Number of Adults | 38    | 2  | N  | This field contains the       |
| From Other State | 8-389 |    |    | number of participants in the |
|                  |       |    |    | other State\'s case from the  |
|                  |       |    |    | FCR that have a participant   |
|                  |       |    |    | type of NP, CP or PF          |
+------------------+-------+----+----+-------------------------------+
| Number of Adults | 39    | 2  | N  | This field contains the       |
| Matched          | 0-391 |    |    | number of participants that   |
|                  |       |    |    | matched and have a            |
|                  |       |    |    | participant type of NP, CP or |
|                  |       |    |    | PF                            |
+------------------+-------+----+----+-------------------------------+
| Number of        | 39    | 2  | N  | This field contains the       |
| Children from    | 2-393 |    |    | number of participants in     |
| Your State       |       |    |    | your State's case that have a |
|                  |       |    |    | participant type of CH        |
+------------------+-------+----+----+-------------------------------+
| Number of        | 39    | 2  | N  | This field contains the       |
| Children from    | 4-395 |    |    | number of participants in the |
| Other State      |       |    |    | other State\'s case on the    |
|                  |       |    |    | FCR that have a participant   |
|                  |       |    |    | type of CH                    |
+------------------+-------+----+----+-------------------------------+
| Number of        | 39    | 2  | N  | This field contains the       |
| Children Matched | 6-397 |    |    | number of participants that   |
|                  |       |    |    | matched and have a            |
|                  |       |    |    | participant type of CH        |
+------------------+-------+----+----+-------------------------------+
| Other State      | 39    | 40 | A  | **This field is not used**    |
| Contact Name     | 8-437 |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Other State      | 43    | 10 | A  | **This field is not used.**   |
| Contact Phone    | 8-447 |    | /N |                               |
| Number           |       |    |    |                               |
+------------------+-------+----+----+-------------------------------+
| Other State      | 44    | 30 | A  | **This field is not used.**   |
| Contact E-Mail   | 8-477 |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Other State FIPS | 478   | 1  | A  | Verification indicator for    |
| Code             |       |    | /N | the five-byte Other State     |
| Verification     |       |    |    | FIPS Code that your State     |
| Indicator        |       |    |    | submitted                     |
|                  |       |    |    |                               |
|                  |       |    |    | Y -- Your Other State FIPS    |
|                  |       |    |    | Code is valid                 |
|                  |       |    |    |                               |
|                  |       |    |    | N -- Your Other State FIPS    |
|                  |       |    |    | Code is invalid               |
+------------------+-------+----+----+-------------------------------+
| FIPS Code        | 479   | 1  | A  | **Verification indicator for  |
| Verification     |       |    | /N | the five-byte FIPS code from  |
| Indicator (from  |       |    |    | the FCR for the other State** |
| Other State)     |       |    |    |                               |
|                  |       |    |    | **Y - The FIPS Code from the  |
|                  |       |    |    | other State is valid**        |
|                  |       |    |    |                               |
|                  |       |    |    | **N - The FIPS Code from the  |
|                  |       |    |    | other State is invalid**      |
+------------------+-------+----+----+-------------------------------+
| CP Match         | 480   | 1  | A  | Match indicator for           |
| Indicator        |       |    | /N | participant information (SSN  |
|                  |       |    |    | and participant type match)   |
|                  |       |    |    | on the CP.                    |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The person was submitted  |
|                  |       |    |    | as a CP on both cases, based  |
|                  |       |    |    | on SSN match.                 |
|                  |       |    |    |                               |
|                  |       |    |    | N - The person was not        |
|                  |       |    |    | submitted as a CP on both     |
|                  |       |    |    | cases, based on SSN match.    |
+------------------+-------+----+----+-------------------------------+
| NP Match         | 481   | 1  | A  | Match indicator for           |
| Indicator        |       |    | /N | participant information (SSN  |
|                  |       |    |    | and participant type match)   |
|                  |       |    |    | on the NCP.                   |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The person was submitted  |
|                  |       |    |    | as an NCP on both cases,      |
|                  |       |    |    | based on SSN match.           |
|                  |       |    |    |                               |
|                  |       |    |    | N - The person was not        |
|                  |       |    |    | submitted as an NCP on both   |
|                  |       |    |    | cases, based on SSN match.    |
+------------------+-------+----+----+-------------------------------+
| Other State I/R  | 482   | 1  | A  | **This field will be blank.** |
| Indicator        |       |    | /N |                               |
+------------------+-------+----+----+-------------------------------+
| Submitting State | 483   | 1  | A  | This field indicates whether  |
| SSN Verification |       |    | /N | or not the SSN submitted in   |
| Indicator        |       |    |    | position 24-32 is verified    |
|                  |       |    |    | (if a Reason Code '08' is     |
|                  |       |    |    | assigned).                    |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The SSN submitted is      |
|                  |       |    |    | verified.                     |
|                  |       |    |    |                               |
|                  |       |    |    | N - The SSN submitted is not  |
|                  |       |    |    | verified.                     |
+------------------+-------+----+----+-------------------------------+
| Other State SSN  | 484   | 1  | A  | This field indicates whether  |
| Verification     |       |    | /N | the Other State SSN provided  |
| Indicator        |       |    |    | in position 289-297 is        |
|                  |       |    |    | verified (if a Reason Code    |
|                  |       |    |    | '07' or '08' is assigned).    |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The SSN provided by the   |
|                  |       |    |    | Other State is verified.      |
|                  |       |    |    |                               |
|                  |       |    |    | N - The SSN provided by the   |
|                  |       |    |    | Other State is not verified.  |
+------------------+-------+----+----+-------------------------------+
| Multiple Cases   | 485   | 1  | A  | This field indicates whether  |
| Indicator        |       |    | /N | your case matched to multiple |
|                  |       |    |    | cases in the other State.     |
|                  |       |    |    |                               |
|                  |       |    |    | Y - The case matched to       |
|                  |       |    |    | multiple cases in the other   |
|                  |       |    |    | State                         |
|                  |       |    |    |                               |
|                  |       |    |    | N - The case did not match to |
|                  |       |    |    | multiple cases in the other   |
|                  |       |    |    | State                         |
+------------------+-------+----+----+-------------------------------+
| Filler           | 48    | 66 | A  | Future use                    |
|                  | 6-550 |    | /N |                               |
+------------------+-------+----+----+-------------------------------+

**APPENDIX E**

**ICR RECONCILIATION REPORT FORMAT**

OCSE will provide all participating States with a print program to
generate the ICR Interstate Reconciliation Report (IRR). This report
formats the reconciliation results, producing a report file in the
format displayed on the following pages. Since the ICR program was
begun, several enhancements have been added, and the first instance of
each is displayed in the examples:

-   Reason Codes 07, 08, and 09

-   An **SSN Verification Indicator**

-   A **Multiple Cases Indicator**. To help identify situations where a
    single case in one State matches to multiple cases in the other
    State, a Multiple Cases Indicator has been added to the ICR response
    file record layout. This indicator is located at position 485 in an
    area that had formerly been filler on the response file. If the
    Multiple Cases Indicator is set to 'Y', your case matched to more
    than one case in the other State. If the indicator is set to 'N',
    your case matched to a single case in the other State.

-   The **FCR-Supplied Indicator** remains from the beginning of the
    program, but it indicates a different process -- formerly referring
    to data derived through the FCR because the State did not submit an
    ICR extract file and OCSE used its FCR data for matching, and at
    present referring to data derived through the FCR from a State that
    chose to participate in Option #1 of the Unidentified Interstate
    Cases project.

Please contact Ken Nesbit (Kenny.Nesbit@ngc.com) at (703) 272-5953 with
any questions concerning the ICR Reconciliation Report.

INTERSTATE RECONCILIATION REPORT

FIPS CODE: 42/043

OTHER STATE: 02 - ALASKA

CASE OTHER STATE OTHER ST. VLD **FCR** **MULTIPLE**

CASE-ID I/R STATUS CASE-ID FIPS CODE IND **SUPPLIED** **CASES**

\-\-\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-- \-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-- \-\-\-\-\-\-\--

YOUR STATE: 1150689407 R C 106639 02001 Y

CORRECT: 106639 02003 Y N N

REASON CODE: 03 POSITIONS 3-5 OF THE FIPS CODE DID NOT MATCH

05 YOUR CLOSED CASE IS OPEN IN THE OTHER STATE

**08 SSNS PROVIDED DO NOT MATCH, CHECK VERIFICATION IND.**

PARTICIPANTS: SSN **VER** PART

OTHER SSN **IND** MEMBER-ID TYPE NAME

\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-\-\-\-\-\-\-\-- \-\-\--
\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

584001196 7801232221 CH HERNANDO JASON

2 -- 221002429 N 7874568220 CH HERNANDO CHRIS

221003429 Y

112004977 7877893229 CP HERNANDO BAMBI

053005005 7871232229 NP HERNANDO CHRIS G

2-PARTICIPANT WAS SUBMITTED WITHOUT AN SSN OR A DIFFERENT SSN, THE OTHER
STATES SSN IS SUPPLIED

SUBMITTING OTHER

STATE STATE MATCHED CP MATCH IND NCP MATCH IND

\-\-\-\-\-\-\-\-\-- \-\-\-\-- \-\-\-\-\-\-- \-\-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-\-\-\-\--

ADULTS: 2 2 2 Y Y

CHILDREN: 2 2 2

CONTACT: LIVIA LOWAN

PHONE: 302-123-6024

E-MAIL: LIVIA.LOWAN@STATE.AK.US

INTERSTATE RECONCILIATION REPORT

FIPS CODE: 42/043

OTHER STATE: 13 - GEORGIA

CASE OTHER STATE OTHER ST. VLD FCR MULTIPLE

CASE-ID I/R STATUS CASE-ID FIPS CODE IND SUPPLIED CASES

\-\-\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-- \-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-- \-\-\-\-\-\-\--

YOUR STATE: 1198713660 R C 160022224 13031 Y

CORRECT: 160022224 13000 Y N N

REASON CODE: 03 POSITIONS 3-5 OF THE FIPS CODE DID NOT MATCH

05 YOUR CLOSED CASE IS OPEN IN THE OTHER STATE

**07 NO SSN SUBMITTED, OTHER STATE SSN PROVIDED**

PARTICIPANTS: SSN VER PART

OTHER SSN IND MEMBER-ID TYPE NAME

\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-\-\-\-\-\-\-\-- \-\-\--
\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

266008222 7890528222 NP ALEXANDER ANDY E

256002333 7890527222 CP JOINER PERNIA

2 -- 256003444 Y 7890528222 CH JOINER BRITTNI

2-PARTICIPANT WAS SUBMITTED WITHOUT AN SSN OR A DIFFERENT SSN, THE OTHER
STATES SSN IS SUPPLIED

SUBMITTING OTHER

STATE STATE MATCHED CP MATCH IND NCP MATCH IND

\-\-\-\-\-\-\-\-\-- \-\-\-\-- \-\-\-\-\-\-- \-\-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-\-\-\-\--

ADULTS: 2 2 2 Y Y

CHILDREN: 1 2 1

CONTACT: GAROOBY KENNY

PHONE: 912-123-8227

E-MAIL: STATEBOROCSE@DHR.STATE.GA.US

FIPS CODE: 42/043

OTHER STATE: 09 - CONNECTICUT

CASE OTHER STATE OTHER ST. VLD FCR MULTIPLE

CASE-ID I/R STATUS CASE-ID FIPS CODE IND SUPPLIED CASES

\-\-\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-- \-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-- \-\-\-\-\-\-\--

YOUR STATE: 1997530379 R C 499922-1 09009 Y

CORRECT: 499922-1 09009 Y N N

REASON CODE: 05 YOUR CLOSED CASE IS OPEN IN THE OTHER STATE

06 THE CASE WAS FOUND, BUT A PARTICIPANT WAS NOT

07 NO SSN SUBMITTED, OTHER STATE SSN PROVIDED

PARTICIPANTS: SSN VER PART

OTHER SSN IND MEMBER-ID TYPE NAME

\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-\-\-\-\-\-\-\-- \-\-\--
\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

108006666 7607747474 CH BRAGG ALEC

078007766 7954622399 NP BRAGG ARNOLD

1 - 7845534233 CP BRAGG PATTI

2 -- 098700252 Y 7954621501 CH BRAGG ANDI

1-PARTICIPANT(S) FLAGGED WERE NOT FOUND IN THE THE OTHER STATES CASE

2-PARTICIPANT WAS SUBMITTED WITHOUT AN SSN OR A DIFFERENT SSN, THE OTHER
STATES SSN IS SUPPLIED

SUBMITTING OTHER

STATE STATE MATCHED CP MATCH IND NCP MATCH IND

\-\-\-\-\-\-\-\-\-- \-\-\-\-- \-\-\-\-\-\-- \-\-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-\-\-\-\--

ADULTS: 2 2 1 N Y

CHILDREN: 2 3 2

CONTACT: LOURDES A. GARZA

PHONE: 203-123-8265

1

INTERSTATE RECONCILIATION REPORT

FIPS CODE: 06/067

OTHER STATE: 08 - COLORADO

CASE OTHER STATE OTHER ST. VLD FCR MULTIPLE

CASE-ID I/R STATUS CASE-ID FIPS CODE IND SUPPLIED CASES

\-\-\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-- \-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-- \-\-\-\-\-\-\--

YOUR STATE: 0670661156-01 R O 08001 Y Y N

CORRECT: 01051262930B 08001 Y

REASON CODE: **09 - CASE NOT SUBMITTED, FCR CASE PROVIDED TO OTHER
STATE**

PARTICIPANTS: SSN VER PART

OTHER SSN IND MEMBER-ID TYPE NAME

\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-\-\-\-\-\-\-\-- \-\-\--
\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

559003368 NP VILLCOY RONALD GARY

530000071 CH VILLCOY GENE WAYNE

524008739 CP WOMBATH CRISTAL JANE

SUBMITTING OTHER

STATE STATE MATCHED CP MATCH IND NCP MATCH IND

\-\-\-\-\-\-\-\-\-- \-\-\-\-- \-\-\-\-\-\-- \-\-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-\-\-\-\--

ADULTS: 2 2 2 Y Y

CHILDREN: 1 2 1

CONTACT: MARILOU MONCRIEF

PHONE: 916-800-7083

INTERSTATE RECONCILIATION REPORT

FIPS CODE: 08/001

OTHER STATE: 06 - CALIFORNIA

CASE OTHER STATE OTHER ST. VLD FCR MULTIPLE

CASE-ID I/R STATUS CASE-ID FIPS CODE IND SUPPLIED CASES

\-\-\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-- \-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-- \-\-\-\-\-\-\--

YOUR STATE: 01046233902C I C 91 5973 48000 Y Y Y

CORRECT: UR00161661 48141 Y

REASON CODE: 02 CASE-ID DID NOT MATCH, NEW CASE-ID PROVIDED

03 POSITIONS 3-5 OF THE FIPS CODE DID NOT MATCH

05 YOUR CLOSED CASE IS OPEN IN THE OTHER STATE

PARTICIPANTS: SSN VER PART

OTHER SSN IND MEMBER-ID TYPE NAME

\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-\-\-\-\-\-\-\-- \-\-\--
\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

523004300 AL100731 CH CORTEZ STACY

456004600 AN400741 NP CORTEZ JOSE

442002134 AH303349 CP CASAREAL MARIA

SUBMITTING OTHER

STATE STATE MATCHED CP MATCH IND NCP MATCH IND

\-\-\-\-\-\-\-\-\-- \-\-\-\-- \-\-\-\-\-\-- \-\-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-\-\-\-\--

ADULTS: 2 2 2 Y Y

CHILDREN: 1 1 1

CASE OTHER STATE OTHER ST. VLD FCR MULTIPLE

CASE-ID I/R STATUS CASE-ID FIPS CODE IND SUPPLIED CASES

\-\-\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-- \-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-- \-\-\-\-\-\-\--

YOUR STATE: 01046233902C I C 91 5973 48000 Y Y Y

CORRECT: UR00161662 48141 Y

REASON CODE: 02 CASE-ID DID NOT MATCH, NEW CASE-ID PROVIDED

03 POSITIONS 3-5 OF THE FIPS CODE DID NOT MATCH

05 YOUR CLOSED CASE IS OPEN IN THE OTHER STATE

PARTICIPANTS: SSN VER PART

OTHER SSN IND MEMBER-ID TYPE NAME

\-\-\-\-\-\-\-\-- \-\-- \-\-\-\-\-\-\-\-\-\-\-\-\-\-- \-\-\--
\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

523004300 AL100731 CH CORTEZ STACY

456004600 AN400741 CP CORTEZ JOSE

440082100 AH303349 NP CASAREAL MARIA

SUBMITTING OTHER

STATE STATE MATCHED CP MATCH IND NCP MATCH IND

\-\-\-\-\-\-\-\-\-- \-\-\-\-- \-\-\-\-\-\-- \-\-\-\-\-\-\-\-\-\-\--
\-\-\-\-\-\-\-\-\-\-\-\--

ADULTS: 2 2 2 N N

CHILDREN: 1 1 1