**Project Title:** To be Determined

**Park or Unit:** El Camino Real de los Tejas National Historic Trail

**Production Number:** TV-1250

I. **[BACKGROUND]{.underline}**

> During the Spanish colonial period in America, a series of "royal
> roads" tied far-flung regions with Mexico City. One of these was El
> Camino Real de los Tejas, which provided the only primary overland
> route from what is now Mexico and across the Rio Grande to the Red
> River Valley in what is now Louisiana. Over this road, with its route
> ever-changing with new roadways and trails, came settlers,
> missionaries, and soldiers who populated the settlements, missions,
> and presidios of East Texas.
>
> El Camino Real de los Tejas was added to the National Trails System by
> Act of Congress in 2004. Planning for trail administration is just
> getting underway and will continue for the next three to four years.
> The National Park Service (NPS) will collaborate with several partners
> to conduct a Comprehensive Management Plan for the trail.
> Comprehensive management planning entails extensive public
> consultation and review, as well as coordination with other federal
> and state agencies that directly manage trail properties. The
> resulting plan will guide development and interpretation along the
> entire length of the trail.
>
> El Camino Real de los Tejas is part of a nationwide system of National
> Historic Trails, which are designated by Congress and typically cross
> thousands of miles of federal, state and private lands. The NPS
> directly owns or manages very few of those miles. Instead, NPS works
> closely with the many public agencies, non-profit organizations,
> commercial interests, and individuals who own and care for trail
> properties. In partnership with them, NPS helps to map and mark trails
> for public use, conduct historical and archeological research, develop
> visitor services and facilities, tell the trails' stories, and protect
> and preserve trail remnants along those historic routes.
>
> The NPS is seeking a modestly-budgeted production that makes use of
> available stock footage and historic photos. It is anticipated that
> much of the B-roll and most of the historic photos needed will be
> provided free of charge to the Contractor by the Texas Parks and
> Wildlife Department, the Institute of Texan Cultures, the Bob Bullock
> Texas State History Museum, the Louisiana Office of State Parks, the
> National Park Service, Harpers Ferry Center, and other
> public/nonprofit sources.
>
> El Camino Real de los Tejas is administered by the NPS Santa Fe
> National Historic Trails Office in Santa Fe, New Mexico. For more
> information about the trail, visit the park's website at
> [www.nps.gov/elte/index.htm](http://www.nps.gov/elte/index.htm).

II\. **[PURPOSE]{.underline}**

> The purpose of this contract is to produce a 10-12 minute video
> program to explain the history and significance of El Camino Real de
> los Tejas National Historic Trail, an approximately 1,000-mile-long
> corridor of changing routes connecting a series of Spanish missions
> and posts from Coahuila, Mexico to northwestern Louisiana.

III\. **[SCOPE OF WORK]{.underline}**

> Independently, and not as an agent of the Government, the Contractor
> shall provide the National Park Service with all labor, materials,
> services and facilities necessary to plan, research and produce a
> 10-12 minute standard definition video for El Camino Real de los Tejas
> National Historic Trail. A straightforward news/documentary-style
> approach is envisioned, to include scenic footage along the trail,
> historic photos, interviews with subject matter experts, footage of
> stakeholder meetings/activities, and at least one 2-D animated graphic
> to illustrate the trail route. Travel to at least three sites (Austin,
> San Antonio, and Natchitoches, LA) to shoot interviews and other
> original footage is required. The NPS will provide a list of
> approximately 8-10 potential interview subjects in Texas and
> Louisiana.
>
> Original footage shall be shot on professional-quality Digital
> Betacam, DV-Cam, DVC-Pro or equivalent digital tape format. A
> professional narrator is required and prior approval by the NPS is
> required. Music shall be original or stock and must be cleared for all
> subsequent usage. A stereo mix is required. The NPS will provide
> captioning and audio description and are not part of this contract,
> although the program shall be produced in such a way that audio
> description can be easily added later (i.e. without wall-to-wall
> narration and interviews).
>
> This is a total production with all planning and research, preparation
> of treatment and scripts, acquisition of stock footage and photos,
> filming, editing, and all other aspects of production and post
> production---up to and including delivery of final edit master---to be
> accomplished by the Contractor. The Contractor shall retain no rights
> to the production.
>
> The proposed video program shall provide an overview of the history
> and significance of El Camino Real de los Tejas. The video shall
> provide a brief overview of the National Historic Trail System,
> describe the process by which the trail will be planned and developed,
> and encourage potential partners to participate in the planning
> process.

The following are potential themes for possible inclusion in the
program:

-   Definition of "national historic trail" designation and the National
    Trail System.

-   Definition of *camino real* or royal road that connected Spanish
    capital with Spanish capital (in this instance, Mexico City with Los
    Adaes).

-   El Camino Real de los Tejas is an approximately 1,000-mile long
    corridor of changing routes connecting a series of Spanish missions
    and posts, from the state of Coahuila, Mexico, to Los Adaes (first
    capital of the Texas province), now in northwestern Louisiana.

-   Routes used by Spanish explorers that became the *camino real*
    followed established Indian trails and trade routes; the road's
    development had irreversible impacts on the native people of Texas
    and Louisiana. It linked unconnected cultural and linguistic groups,
    and served as an agent for cultural diffusion, biological exchange,
    and communication.

-   Spanish *entradas* and the establishment of missions and presidios
    along the *camino real* routes indicated Spanish claims to the
    region; part of the larger 17th century power struggle among Spain,
    France, and England to control North America.

-   The *camino real* provided the only form of overland travel and
    means of communication between the northeastern frontier, and other
    New Spain settlements during the colonial period. It served as an
    agent of change, being a conduit for exploration, trade, migration,
    settlement, and movement of cattle and other livestock.

-   The *camino real* provided access to armies on the move for more
    than 150 years, including Spanish, French, Mexican, Republic of
    Texas, and American -- and helped determine the southern and western
    boundaries of the United States and Mexico.

-   Thousands of American immigrants into Texas arrived via a section of
    the *camino real* known as the San Antonio Road. Their presence and
    activities led to revolt against Mexico, and to Texas independence
    and eventual statehood.

-   Use of El Camino Real de los Tejas fostered the mix of Spanish and
    Mexican traditions, laws, and cultures with those of America,
    resulting in a rich legacy reflected in the people, natural and
    built landscapes, place names, languages, music, and arts of Texas
    and Louisiana today.

```{=html}
<!-- -->
```
-   Planning for trail administration is just getting underway and will
    continue for the next three to four years. The video should describe
    the planning process and explain how potential partners, volunteers
    and other interested parties can get involved.

-   Comprehensive management planning entails extensive public
    consultation and review, as well as coordination with other federal
    and state agencies that directly manage trail properties.

> The primary audience for this video will be potential partners in
> communities along the trail. This could include private landowners,
> volunteer groups, non-profit organizations, local chambers of
> commerce, community and business leaders, elected officials, and
> local, state and federal parks/highways/tourism/historical agency
> officials. The video is intended to generate interest and support for
> the trail among these potential partners, and to encourage their
> participation in the planning process. The video will be shown at
> local public hearings and planning meetings.
>
> The video will also be seen by the general public, at state travel
> information centers and museums along major highways in Texas and
> Louisiana. The video shall explain that many trail sites are
> accessible today by the general public, even though the national
> historic trail is not yet operational.

A. **[PRE-PRODUCTION PLANNING AND RESEARCH MEETING]{.underline}**

> The Contractor shall attend a pre-production meeting in Austin, Texas
> no later than September 29, 2006. At this meeting, the Park staff, COR
> and Contractor will review and discuss project goals, objectives,
> subject matter, available resources and potential shooting locations.
> For planning purposes, anticipate one full day.

B. **[TREATMENT AND SCRIPT]{.underline}**

\(1\) **[TREATMENT]{.underline}**

> The Contractor shall prepare a treatment that provides a brief
> overview of the proposed production\'s creative approach and
> storyline. In narrative form, the treatment shall include a
> description of the Contractor's approach to shooting interviews and
> other original footage, a description of the Contractor's plan for
> securing free or low-cost stock footage and historic photos from
> Government and non-profit sources, a general description of the scenes
> envisioned, a listing of proposed shooting locations, and a
> description of all proposed graphics, artwork, animation, music and
> narration to be used in the production.
>
> The treatment shall provide sufficient detail to provide the reader a
> sense of the look and feel of the proposed production, and shall be
> suitable for use as a working model from which a script can be
> written.
>
> In addition, the treatment shall include, but not be limited to, the
> following information: an approximation of the amount of original
> video footage versus stock footage and/or photos; the number of days
> of live action photography; and the proposed sources for historic
> photos and stock footage to be used. It shall indicate if original or
> stock music is to be used.

\(2\) **[SCRIPT]{.underline}**

> The final script shall be presented in either two-column or Hollywood
> style format with narrative, dialogue, visual information, and cueing.
> The script shall be prepared on 8-1/2 x 11-inch paper and shall be
> submitted in three copies. The cover shall contain the following
> information: title, production number (TV-1250), date, client, and the
> Contractor's name, address, and telephone number. An electronic file
> in the latest version of Microsoft Word shall also be provided.

C. **[PRODUCTION]{.underline}**

\(1\) **[PRODUCTION STANDARDS]{.underline}**

> The Contractor shall provide all production services, personnel,
> supplies, travel, transportation, and equipment to perform in
> accordance with the requirements of this contract.

**[NPS GRAPHIC IDENTITY PROGRAM]{.underline}**

> The National Park Service has developed a corporate identity program
> that includes guidelines for all public communications media.
> Productions designed and developed for the National Park Service shall
> maintain graphic consistency with these guidelines. The only
> requirement for this production is the use of the National Park
> Service Arrowhead and a short text at the end of the program. The
> Arrowhead and text will be Government-Furnished Property and will be
> provided to the Contractor upon award of a contract. The National Park
> Service approved typefaces are NPS Rawlinson and Adobe Frutiger. Both
> typefaces are Type 1 PostScript fonts and will be provided as
> Government-Furnished Property.

\(2\) **[VIDEOGRAPHIC CREW]{.underline}**

> All crewmembers shall have a minimum of three years of professional
> experience. The videographer shall have a minimum of five years of
> professional experience and be proficient in the use of Betacam SP,
> Digital Betacam or High Definition Video cameras and recorders. The
> videographer shall have practical experience and knowledge of lighting
> design. Physical requirements may include the ability to work in a
> wide variety of settings ranging from urban environments to remote
> wilderness settings with no modern amenities.

\(3\) **[PROFESSIONAL TALENT]{.underline}**

> The term \"professional talent\" is defined as an individual whose
> primary source of income is derived by appearing in entertainment
> productions produced by a profit-making company, who has appeared in
> one or more similar roles in a professionally produced film, videotape
> or television production.
>
> The Contractor shall employ a professional voiceover narrator for this
> program. The Contracting Officer's Representative (COR) will review
> and approve the proposed narrator from a pool of at least three
> candidates. The Contractor shall provide voice samples in CD format
> for review by the COR.

\(4\) **[LOCATION SOUND]{.underline}**

> Wild and/or sync sound shall be recorded throughout the production and
> shall be included in the final edited program when appropriate.

\(5\) **[VIDEOGRAPHY]{.underline}**

> All videography shall be shot using a professional Digital Betacam,
> DV-Cam, or DVC-Pro camera in standard 4 x 3 aspect ratio with SMPTE
> non-drop frame timecode. All videography shall be recorded on new,
> professional grade tape stock. All cameras shall be mounted on a
> tripod, steadicam, or other stabilizing device as specified in the
> Production Plan. Movement shall be steady and of excellent,
> professional quality. Handheld camerawork is allowable only if
> specifically called for in the script and is appropriate to the
> production. All camera tapes shall be clearly labeled with a unique
> number. The label shall have the following minimum information:
> Four-letter park acronym ("ELTE"), production number ("TV-1250"),
> record date(s), record location(s) and brief description of contents
> (including names and titles of all interviewees). All original footage
> (except existing stock footage) will become the property of the
> Government.

\(6\) **[MUSIC AND SOUND EFFECTS]{.underline}**

> The Contractor shall provide music and sound effects as indicated in
> the approved script. All music and sound effects used in this
> production shall be cleared, and all fees to those with performance or
> copyrights shall be paid for by the Contractor, for non-exclusive,
> unlimited worldwide use in the production in perpetuity. Original
> music scores and sound effects produced under this contract become the
> property of the Government.
>
> A statement identifying all library music scores and copies of all
> clearances shall be furnished in the completion report (Attachment C)
> as part of the final deliverables.
>
> The Contractor shall use Dolby \"A\" or \"SR\" noise reduction for all
> analog recording and through all stages of transfer, dubbing and
> mixing of analog magnetic soundtracks.

\(7\) **[ROUGH CUT]{.underline}**

> The Contractor shall submit to the COR for review and approval, a
> rough cut of the program containing enough of the structure and
> content to evaluate the validity of the approach and to determine if
> changes or modifications are needed to meet the project objectives.

\(8\) **[FINE CUT]{.underline}**

> The Contractor shall submit to the COR for review and approval, an
> online fine cut containing all sound, music, and effects, all still,
> moving, and graphic images, and the complete final narration. A list
> of Production Credits shall also be submitted to the COR for review
> and approval.

D. **[DELIVERABLES]{.underline}**

> All deliverables shall be shipped F.O.B. Destination, with all
> shipping and transportation costs prepaid, to the following address:
> National Park Service, Harpers Ferry Center, Division of Audiovisual
> Arts, IDC Building, 67 Mather Place, Harpers Ferry, WV, 25425-0050,
> Attn: COR. Deliveries shall be shipped by either registered or
> certified mail to ensure that shipments can be traced if lost.
>
> The Contractor shall submit the following clearly-labeled deliverables
> for the production. All production elements gathered for this project,
> including research materials, shall be included in the final
> deliverables. All delivery elements shall be boxed and packaged in
> accordance with normal commercial standards for domestic delivery of
> such items. Each box shall be labeled to show the following
> information:
>
> Contract Number
>
> Park Acronym (ELTE)
>
> Production Number (TV-1250)
>
> Title of Program
>
> Running Time
>
> Description of Contents
>
> All deliverables are subject to final review and approval by the COR.
> Final payment will not be made until all deliverables are received and
> accepted by the COR. Deliverables shall be provided as follows:
>
> \(1\) One Digital Betacam edit master with stereo mix.
>
> \(2\) One Digital Betacam protection master of Item (1) above.
>
> \(3\) Three DVD-R masters with stereo audio, no menu.

\(4\) Two Betacam-SP dub of Item (1) above.

> \(5\) One all unmixed audio tracks on DA-88 audio cassette with
> non-drop frame SMPTE time code identical to Digital Betacam master.
>
> \(6\) All original video and audio source tapes, properly labeled.
>
> \(7\) All original artwork, graphics, photographs, slides,
> transparencies, or other source materials created for the production,
> properly labeled.
>
> \(8\) Two hard copies and one electronic copy of the Completion Report
> listed as Attachment C. The Completion Report should include:

-   All completed Release Forms and License Agreements for the
    production (see *Attachment B, Release Form and Release Form
    Definitions)*. All materials shall be cleared for unrestricted,
    non-commercial and commercial use and broadcast in perpetuity.

-   Source materials list

-   Graphics list

-   Credit list

-   Final script

-   Edit decision list (EDL)

-   Detailed tape logs

E. **[NATIONAL PARK SERVICE MASTER TAPE REQUIREMENTS]{.underline}**

> Tape Start 00:58:00:00

Black/silence 00:58:00:00 00:58:30:00

Color Bars/Tone 00:58:30:00 00:59:30:00

Slate 00:59:30:00 00:59:35:00

Black/silence 00:59:35:00 01:00:00:00

Program 01:00:00:00 01:XX:XX:XX

Black/silence (30 seconds)

Color bars (5 seconds)

Black/silence (30 to 60 seconds)

> **[TAPE LABEL AND SLATE TO READ:]{.underline}**
>
> "NPS TV-1250, ELTE" (production number plus 4-letter park acronym)

"Title of the Program"

XX:XX (total running time of the program)

Stereo audio

Production Company

Mastering Date

F. **[RIGHTS AND RELEASES]{.underline}**

> While the NPS will help identify potential interviewees and image
> sources, it will be the Contractor's responsibility to contact,
> schedule, and obtain usage rights for all interviewees, stock footage
> and historic photos to be featured in the production. The Contractor
> shall deliver signed releases and/or license agreements for all stock
> footage, photos, interviewees, talent, music (pre-recorded or
> original), locations, organizations, and other existing works used
> under this contract. All performance, release or copyright fees shall
> be paid by the Contractor. A Release Form is provided as Attachment B
> and shall be used for all clearances. Failure to provide all required
> signed releases or agreements in a timely manner will result in the
> withholding of final payment and may be considered to constitute
> Default as set forth in the clause at FAR 52.229-8.
>
> The NPS requires unlimited worldwide rights for all original elements
> of this production. Use of talent, stock footage, pre-recorded music,
> and archival images shall be cleared for one-time, unrestricted use in
> this production. These unrestricted rights include: theatrical and
> non-theatrical, commercial and non-commercial, distribution,
> exhibition, broadcast, and reproduction rights, both foreign and
> domestic. The Contractor retains no rights to the production.

IV\. **[TIME FOR COMPLETION, REVIEW AND APPROVAL AND
PAYMENT]{.underline}**

> All work shall be completed on or before March 13, 2007 (including
> review and approval) in accordance with the following Review and
> Approval and Payment Schedule set forth below:

+------------------------------+---------------+------------+---------+
| **ACTION**                   | **DATE**      | **REVIEW   | **PA    |
|                              |               | AND        | YMENT** |
|                              | **(NO LATER   | APPROVAL   |         |
|                              | THAN)**       | (CALENDAR  |         |
|                              |               | DAYS)**    |         |
+------------------------------+---------------+------------+---------+
| Pre-production conference in | September 29, | 1 Day      | -0-     |
| Austin, Texas                | 2006          |            |         |
+------------------------------+---------------+------------+---------+
| Completion and acceptance of | \*\*\*        | 7 Days     | 10%     |
| revised production plan and  |               |            |         |
| treatment                    |               |            |         |
+------------------------------+---------------+------------+---------+
| Completion and acceptance of | \*\*\*        | 12 Days    | 15%     |
| First Draft Script (to be    |               |            |         |
| delivered via email as a     |               |            |         |
| Microsoft Word attachment)   |               |            |         |
+------------------------------+---------------+------------+---------+
| Detailed shooting schedule   | \*\*\*        | 3 Days     | -0-     |
| (to be delivered via email   |               |            |         |
| as a Microsoft Word          |               |            |         |
| attachment)                  |               |            |         |
+------------------------------+---------------+------------+---------+
| Completion and acceptance of | \*\*\*        | 5 Days     | 10%     |
| representative samples of    |               |            |         |
| Principal Photography -      |               |            |         |
| Three DVD copies             |               |            |         |
+------------------------------+---------------+------------+---------+
| Completion and acceptance of | \*\*\*        | 3 Days     | 10%     |
| representative samples of    |               |            |         |
| graphics and stock footage - |               |            |         |
| Three DVD copies             |               |            |         |
+------------------------------+---------------+------------+---------+
| Completion and acceptance of | \*\*\*        | 7 Days     | 25%     |
| Final Script (to be          |               |            |         |
| delivered via email as a     |               |            |         |
| Microsoft Word attachment)   |               |            |         |
+------------------------------+---------------+------------+---------+
| Completion and acceptance of | \*\*\*        | 12 Days    | -0-     |
| Rough Cut - Three DVD copies |               |            |         |
+------------------------------+---------------+------------+---------+
| Proposed narration and music | \*\*\*        | 3 Days     | -0-     |
| samples - Three CD copies    |               |            |         |
+------------------------------+---------------+------------+---------+
| Completion and acceptance of | \*\*\*        | 5 Days     | 10%     |
| Fine Cut with stereo mix -   |               |            |         |
| Three DVD copies             |               |            |         |
+------------------------------+---------------+------------+---------+
| Completion and acceptance of | March 1, 2007 | 12 Days    | 20%     |
| all deliverables             |               |            |         |
+------------------------------+---------------+------------+---------+
| **TOTAL FOR THE JOB**        |               |            | *       |
|                              |               |            | *100%** |
+------------------------------+---------------+------------+---------+

V. **[CONTRACTING OFFICER'S RESPRESENTATIVE]{.underline}**

> The person named below is designated as the Contracting Officer\'s
> Representative (COR):

**TO BE ANNOUNCED AT TIME OF AWARD**

The COR is responsible for: (1) monitoring the Contractor\'s technical
progress including the surveillance and assessment of performance and
recommending to the Contracting Officer changes in requirements; (2)
interpreting the Scope of Work; (3) performing technical evaluation as
required; (4) performing technical inspections and acceptances required
by this contract; and (5) assisting the Contracting Officer in the
resolution of technical problems encountered during performance.

> **THE CONTRACTING OFFICER IS RESPONSIBLE FOR AND HAS THE SOLE
> AUTHORITY FOR DIRECTING AND/OR NEGOTIATING ANY CHANGES IN THE TERMS,
> CONDITIONS, OR AMOUNTS CITED IN THE CONTRACT. THE CONTRACTING OFFICER
> SHALL APPROVE INCREASES IN THE SCOPE OF WORK.**
>
> For guidance from the COR to the Contractor to be valid, it must: (1)
> be consistent with the description of the work set forth in this
> contract; (2) not constitute new assignment of work or change the
> expressed terms, conditions, or specifications incorporated into this
> contract; (3) not constitute a basis for an extension to the period of
> performance or contract delivery schedule; and (4) not constitute a
> basis for any increase in the total contract value.

VI\. **[GOVERNMENT-FURNISHED PROPERTY]{.underline}**

> The Contractor shall be responsible for security and protection of
> Government-Furnished Property or materials provided in connection with
> this contract. Following acceptance of all work by the Government, the
> Contractor shall return to the COR all Government-Furnished Property
> (reference materials furnished or used). Upon contract award, the
> Government will furnish to the Contractor, the following
> Government-Furnished Property:
>
> \(1\) National Park Service Arrowhead graphic and short text for use
> at the end of the program.
>
> \(2\) National Park Service Rawlinson typeface.
>
> \(3\) Betacam SP dubs of NPS stock footage from San Antonio Missions
> film (produced by Harpers Ferry Center).