2225.6 REV-1, CHG-18

APPENDIX 68

RECORDS DISPOSITION SCHEDULE 68 - INTERSTATE LAND SALES

REGISTRATION RECORDS

This Schedule covers all records of the Interstate Land Sales
Registration

Program maintained or created in HUD Headquarters.

Item

No. Description of Records Disposition

1\. Main filing consisting of the

Statement of Record (filing),

Property Report, amendments,

and Exemption Filings. All

correspondence, documentation,

exhibits, subpoenas, notice of

hearings, public complaints

concerning specific subdivisions,

and related material pertaining

to a developer\'s filing of land

offered for sale or lease pursuant

to the Interstate Land Sales Full

Disclosure Act.

\* a. Hard copies (not microfilmed) Destroy 7 years

after project\'s

registration has

been suspended or

inactive. (NARA

Job N1-207-96-3,

item 1a) \*

b\. Hard copies (microfilmed). Destroy after

microfilm

is checked

and verified.

(NARA Job NC1-

207-78-10,

item 1a)

\* c. Microfilm copies. Destroy 7 years

after project\'s

registration has

been suspended or

inactive. (NARA

Job N1-207-96-3,

item 1c) \*

5/96 1

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REV-1 CHG-18

APPENDIX

68

RECORDS DISPOSITION SCHEDULE 68 - INTERSTATE LAND SALES REGISTRATION

REGISTRATION RECORDS

Item

No. Description of Records Disposition

2\. History cards consisting of an

individual record of property

registered and actions taken.

\* a. Hard copies (not microfilmed) Destroy 7 years

after project\'s

registration has

been suspended or

inactive. (NARA Job

N1-207-96-3, item

2a) \*

b\. Hard copies (microfilmed) Destroy after

microfilm is checked

and verified. (NARA

Job NC1-207-78-10,

item 2a)

\* c. Microfilm copies. These micro- Destroy 7 years

film copies are placed in the after project\'s

same micro-jackets as the main registration has

filing (item 1b of this schedule) been suspended or

inactive. (NARA Job

N1-207-96-3, item

2c) \*

3\. Enforcement File containing supporting

documentation for administrative

proceedings against developers for

violation of the Interstate Land Sales

Full Disclosure Act.

\* a. Hard copies (not microfilmed) Destroy 7 years

after resolution of

administration

proceedings. (NARA

Job N1-207-96-3,

item 3a) \*

2 5/96

2225.6 REV-1 CHG-18

APPENDIX 68

RECORDS DISPOSITION SCHEDULE 68 - INTERSTATE LAND SALES

REGISTRATION RECORDS

Item

No. Description of Records Disposition

b\. Hard copies (microfilmed) Destroy after

microfilm is checked

and verified. (NARA

Job NC1-207-78-10,

item 3a)

\* c. Microfilm copies Destroy 7 years

after resolution of

administration

proceedings. (NARA

Job N1-207-96-3,

item 3c) \*

4\. Investigatory File containing

supporting documentation for

judicial proceedings against

developers for violation of the

Interstate Land Sales Full

Disclosure Act.

\* a. Hard copies (not microfilmed). Destroy 7 years

after resolution of

judicial

proceedings. (NARA

Job N1-207-96-3,

item 4a) \*

b\. Hard copies (microfilmed) Destroy after

microfilm is checked

and (NARA

Job NC1-207-78-10,

item 4a)

\* c. Microfilm copies. Destroy 7 years

after resolution of

judicial

proceedings. (NARA

Job N1-207-96-3,

item 4c) \*

5/96 3

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APPENDIX 68

RECORDS DISPOSITION SCHEDULE 68 - INTERSTATE LAND SALES

REGISTRATION RECORDS

Item

No. Description of Records Disposition

5\. Materials intended by developers to Destroy when 2 years

be Statements of Record, Property old. (NARA Job NC1-207-

Reports, Amendments, Exemption 78-10, item 8)

Filings, or related material but

which were deficient and had to be

replaced with corrected material.

6\. Copies of receipts of funds received Destroy when 3 years old.

from developers and others, such as (GRS 6, item 4)

Office of Interstate Land Sales

Registration (OILSR) Form No. 1.

7\. Record copies of documents relating Destroy when 3 years old.

to the development of legislative Formerly (NARA Job NC1-

proposals, regulations, internal 207-96-3, item 7)

office operating procedures and

studies, and delegations of authority.

4 8/96

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APPENDIX 68

RECORDS DISPOSITION SCHEDULE 68

INTERSTATE LAND SALES REGISTRATION RECORDS

Item

No. Description of Records Disposition

12\. General Correspondence File. Consists Break file annually.

of incoming general inquiries, general Destroy when 2 years

complaints and requests for property old. (NARA Job

reports from the public and the NC1-207-78-10, item 12)

outgoing replies.

13\. General Administrative or Housekeeping Destroy when

Files (such as budget and personnel). superseded or no

Consists of reference copies. longer needed for

reference purposes.

(NARA Job

NC1-207-78-10, item 13)

14\. Technical Reference File. Nonrecord Destroy when

copies of laws, regulations, superseded or no

directives, delegations of authority, longer needed for

policy statements, publications and reference purposes.

related material used for reference. (NARA Job

NC1-207-78-10, item 14)

15\. Record copies of speeches by program Destroy when 3 years

officials. old. (NARA Job

NC1-207-78-10, item 15)

16\. Record copies of documents relating to Destroy when 6 years

the development of legislative old. (NARA Job

proposals, regulations, internal NC1-207-78-10, item 16)

office operating procedures

and studies, and delegations of

authority.

17\. Records of public hearings on the

Interstate Land Sales Registration

program. The hearings were held in

late 1972 and early 1973 in various

major cities. The program was

already in existence at the time

the hearings were held. The hearings

served as further justification of

the need for the program.

a\. Sound recordings. Most are PERMANENT. Offer to

labeled as to city where National Archives when

record of hearing was made and the paper transcripts

date. Sound recordings for are offered (see item

some cities may be missing. 17b(1) below).

(Currently, 29 cassettes, 1 (NARA Job

BASF tape, and 3 audiotapes of NC1-207-78-10, item 17a)

1800 feet each have been found.)

10/88

5

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APPENDIX 68

RECORDS DISPOSITION SCHEDULE 68

INTERSTATE LAND SALES REGISTRATION RECORDS

Item

No. Description of Records Disposition

b\. Transcripts. There is no index

to or summary of these

transcripts.

\(1\) Record paper copies. This PERMANENT. Offer

is the set maintained by to National Archives

the Headquarters program after these paper

office. (Approximately transcripts are

4-1/2 cubic feet currently microfilmed and the

exists. There will be no film is checked and

further accumulation.) verified. (NARA Job

NC1-207-78-10, item

17b(1))

\(2\) All other (nonrecord) paper Destroy when no

copies. longer needed for

reference purposes.

(NARA Job NC1-207-78-10,

item 17b(2))

\(3\) Microfilm copies. Destroy when no longer

needed for reference

purposes. (NARA Job

NC1-207-78-10, item

17b(3))

18\. Interstate Land Sales Registration

Automated System (System No. 79).

a\. Data on drums and tapes of this Destroy upon

Automated System. termination of the

program. (NARA Job

NC1-207-78-10, item 18a)

b\. Weekly updated list of

subdivisions (computer printout).

This printout shows the complete

record of each subdivision with

updated transactions.

\(1\) Copy sent to system sponsor. Retain the 4 weekly

updated lists since the

last monthly catalog

report. When a new

monthly catalog report

is received, verify that

the information on the 4

preceding weekly updated

lists has been

incorporated in the new

monthly catalog report.

Then destroy those 4

preceding weekly updated

lists. (NARA Job

NC1-207-78-10, item

18b(1))

10/88 6

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APPENDIX 68

RECORDS DISPOSITION SCHEDULE 68

INTERSTATE LAND SALES REGISTRATION RECORDS

Item

No. Description of Records Disposition

\(2\) All other copies. Retain the 4 weekly

updated lists received

since the last monthly

catalog report. When a

new monthly catalog is

received, destroy those

4 preceding weekly

updated lists. (NARA

Job NC1-207-78-10, item

18b(2))

c\. Weekly error and control list Destroy after correcting

(computer printout). This errors and verifying

printout lists those that the data has been

transactions not accepted by entered into the System

the System and shows additions by checking the

and deletions. This printout following printout.

is only sent to the system (NARA Job NC1-207-78-10,

sponsor. item 18c)

d\. Monthly Catalog Report Destroy when following

(computer printout). This Monthly Catalog Report

printout shows the status of is received. (NARA

each file as of the date of the Job NC1-207-78-10,

printout. item 18d)

e\. Monthly Intermediate Status Aging

Report (computer printout). This

printout lists certain conditions

needing follow-up.

\(1\) Copy kept by system sponsor. Destroy when 18 months

old. (NARA Job

NC1-207-78-10, item

18e(1))

\(2\) All other copies. Destroy after follow-up

action taken. (NARA Job

NC1-207-78-10, item

18e(2))

f\. Quarterly Overdue Facilities Aging

Report (computer printout). This

printout shows overdue facilities

needing follow-up.

\(1\) Copy kept by system sponsor. Destroy when 18 months

old. (NARA Job

NC1-207-78-10, item

18f(1))

10/88

7

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APPENDIX 68

RECORDS DISPOSITION SCHEDULE 68

INTERSTATE LAND SALES REGISTRATION RECORDS

Item

No. Description of Records Disposition

\(2\) All other copies. Destroy after follow-up

action taken. (NARA Job

NC1-207-78-10, item

18f(2))

g\. Quarterly Summary (computer print

out). This printout is only sent

to the system sponsor.

\(1\) State by State listing. Destroy when 18 months

old. (NARA Job

NC1-207-78-10, item

18g(1))

\(2\) International listing Destroy when no

summary of States and longer needed for

foreign listings). long range planning and

reference purposes.

(NARA Job NC1-207-78-10,

item 18g(2))

10/88 8

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