+-----------------------------------------------------------------------+
| #  Guide to Mil-Std-129 Marking for GSA Shipments                     |
|                                                                       |
| **TABLE OF CONTENTS**                                                 |
+-----------------------------------------------------------------------+
| ## Section 1 Introduction                                             |
|                                                                       |
| The Department of Defense (DOD) and Defense Logistics Agency (DLA)    |
| require specific markings on vendor related shipments. This guide     |
| details marking requirements for shipments to Military activities and |
| consolidation points. Military Standard-129 provides details as to    |
| marking requirements on shipping and interior containers.             |
|                                                                       |
| 1.  1.1 GSA agreement with DOD for uniform marking requirements.      |
|                                                                       |
|     1.2. GSA Marking Clause 552.211-73 MARKING (FEB 1996)             |
|     511.204(c)(1)                                                     |
|                                                                       |
|     1.3. I notice the marking clause cites Federal Standard 123 for   |
|     products delivered to civilian agencies, how does this differ     |
|     from 129?                                                         |
|                                                                       |
|     1.4. Where can I get an electronic copy of Mil-Std-129P (3)?      |
|                                                                       |
|     1.5. The term "Marking" as defined by Mil-Std-129**.**            |
|                                                                       |
|     1.6. Why is the current copy of Mil-Std-129 P (3) 154 pages in    |
|     length?                                                           |
|                                                                       |
|     1.7. I have found much of the information cited in Mi-Std-129     |
|     already marked by the manufacturer on their containers. Why can't |
|     I use that information?                                           |
|                                                                       |
| ## Section 2 ID Markings                                              |
|                                                                       |
| 2\. Identification Markings the product container requirement         |
|                                                                       |
| 2.1. Size of markings                                                 |
|                                                                       |
| 2.2. Conditions of surfaces to be marked.                             |
|                                                                       |
| 2.3. Legibility, durability and color of markings                     |
|                                                                       |
| 2.4. Methods of marking                                               |
|                                                                       |
| 2.5. Identification bar code machine-readable markings                |
|                                                                       |
| 2.6. Identification bar code markings                                 |
|                                                                       |
| 2.7. Use of labels                                                    |
|                                                                       |
| 2.8. Labels, paper, pressure-sensitive, water-resistant               |
|                                                                       |
| 2.9. The exact placement                                              |
|                                                                       |
| 2.10 Specific Identification items required for unit packs and        |
| intermediate containers                                               |
|                                                                       |
| ***Section 3 Address Markings***                                      |
|                                                                       |
| 3.1. Address markings (see Figure 4 of Mil-Std-129).                  |
|                                                                       |
| 3.2. Military (DoD) and contractor- or vendor-originated address      |
| markings (see Figure 4).                                              |
|                                                                       |
| 3.3. Military Shipping Label (MSL) (see Figure 4).                    |
|                                                                       |
| 3.4. MSL size                                                         |
|                                                                       |
| 3.5. MSL stock quality                                                |
|                                                                       |
| 3.6. MSL Format                                                       |
|                                                                       |
| 3.7. Completing the MSL for address marking                           |
|                                                                       |
| 3.8. Data content of the MSL (see Figure 4).                          |
|                                                                       |
| 3.9. Is there a government database that will produce a MSL           |
| acceptable by the military and Mil-Std-129 requirements?              |
|                                                                       |
| 3.10. Direct vendor delivery (DVD).                                   |
|                                                                       |
| ***Section 4 Hazardous Materials***                                   |
|                                                                       |
| 4\. Hazmat Employer Responsibility for Testing and Training (See 49   |
| CFR 172.702 & 172.704                                                 |
|                                                                       |
| 4.1 Hazardous materials.                                              |
|                                                                       |
| 4.2 HAZMAT marking and labeling requirements                          |
|                                                                       |
| 4.3 Proper shipping name and identification number.                   |
|                                                                       |
| 4.4 Marking and labeling of multipacks containing HAZMAT              |
|                                                                       |
| 4.5 Marking and labeling of air and water shipments.                  |
|                                                                       |
| 4.6 Identifying containers and packagings                             |
|                                                                       |
| 4.7 DOT specification and UN performance specification                |
| (certification) markings                                              |
|                                                                       |
| 4.8 DOT exemptions.                                                   |
|                                                                       |
| 4.9 Certification of Equivalency (COE)                                |
|                                                                       |
| 4.10 Competent Authority Approval (CAA)                               |
|                                                                       |
| 4.11 Documentation for HAZMAT                                         |
|                                                                       |
| 4.12 Existing palletized unit loads of HAZMAT                         |
|                                                                       |
| 4.13 Flash Point Information                                          |
|                                                                       |
| 4.14 Hazardous chemical warning label                                 |
|                                                                       |
| 4.15 Kits containing Hazmat                                           |
|                                                                       |
| 4.16 DOT-E Numbers                                                    |
|                                                                       |
| 4.17 International Maritime Dangerous Goods Code Marking of Packages  |
|                                                                       |
| ***Section 5 Foreign Military Sales***                                |
|                                                                       |
| 5.1 Delegation of Authority                                           |
|                                                                       |
| 5.2 Laws governing FMS program                                        |
|                                                                       |
| 5.3 Letter of Acceptance (LOA)                                        |
|                                                                       |
| 5.4 Regulatory Requirements                                           |
|                                                                       |
| 5.5 Preservation and Packing of FMS shipments                         |
|                                                                       |
| 5.6 Foreign Military Sales (FMS) marking requirements                 |
|                                                                       |
| 5.7 Minimum package size                                              |
|                                                                       |
| 5.8 Multipacks                                                        |
|                                                                       |
| 5.8.1 Unrelated items (multipacks)                                    |
|                                                                       |
| 5.9 Address markings                                                  |
|                                                                       |
| 5.10 Contractor-originated FMS shipments                              |
|                                                                       |
| ***Section 6 Shelf Life Marking requirements***                       |
|                                                                       |
| 6\. Shelf Life definition                                             |
|                                                                       |
| 6.1 Assembled date                                                    |
|                                                                       |
| 6.2 Cured date                                                        |
|                                                                       |
| 6.3 Expiration date                                                   |
|                                                                       |
| 6.4 Inspect/test date                                                 |
|                                                                       |
| 6.5 Manufactured date                                                 |
|                                                                       |
| 6.6 Packed date                                                       |
|                                                                       |
| 6.7 Shelf life code (SLC)                                             |
|                                                                       |
| 6.8 Shelf life item                                                   |
|                                                                       |
| 6.8.1 Type I shelf life item                                          |
|                                                                       |
| 6.8.2 Type II shelf life item                                         |
|                                                                       |
| 6.9 Supply Condition Codes for Shelf life items                       |
|                                                                       |
| 6.10 Shipping tags                                                    |
|                                                                       |
| 6.11 Shelf life markings                                              |
|                                                                       |
| 6.11.1 For Type I shelf life items                                    |
|                                                                       |
| 6.11.2 For Type II shelf life items                                   |
|                                                                       |
| 6.11.3 Example markings                                               |
|                                                                       |
| 6\. 11.4 DD Form Extended shelf life notice                           |
|                                                                       |
| ***Section 7 Supporting Documentation***                              |
|                                                                       |
| 7\. Mil-Std-129P (3) references DOD 4500.9, where can I access this   |
| information?                                                          |
|                                                                       |
| 7.1. Chapter 202, Cargo Routing And Movement                          |
|                                                                       |
| # 7.2. Chapter 203 Shipper, Transshipper, And Receiver                |
|                                                                       |
| # REQUIREMENTS AND PROCEDURES                                         |
|                                                                       |
| **Section 8 Figures**                                                 |
|                                                                       |
| Figure 1 ASSIST Database for Military Specifications & Military       |
| Standards                                                             |
|                                                                       |
| Figure 2 ASSIST Website Example                                       |
|                                                                       |
| Figure 3 Non-Hazardous Identification Markings                        |
|                                                                       |
| Figure 4 Military Shipping Label (MSL)                                |
|                                                                       |
| Figure 5 UN Certified Packaging                                       |
|                                                                       |
| Figure 6 Hazardous Material Package Marking                           |
|                                                                       |
| Figure 6A Typical Solid Hazardous Materials Marking                   |
|                                                                       |
| Figure 6 DD250 Form                                                   |
|                                                                       |
| Figure 7 DD250 Continuation Form                                      |
|                                                                       |
| Figure 8 Packing List Illustration                                    |
|                                                                       |
| Figure 9 ID Markings with Shelf Life markings                         |
|                                                                       |
| Figure 10 DD Form 2477, Extended Shelf-Life Notice                    |
+-----------------------------------------------------------------------+

# 

# 

# 

# 

# Guide to Mil-Std-129 Marking for GSA Shipments

**SECTION 1 INTRODUCTION**

1.  **[. GSA agreement with DOD for uniform Marking requirements on
    containers]{.underline}.**

Under an agreement with the DOD/DLA, GSA will provide our Military
customer the marking information needed to track, store and ship
products worldwide by citing in our GSA contracts, marking clause
552.211.73 invokes the Mil-Std-129 requirements. The clause follows in
its entirety.

#### 1[.2. 552.211-73 MARKING INCLUDING SHIPPING DOCUMENTS (FEB XXXX]{.underline}+) 511.204(c) (1)

**(a) General requirements**. Interior packages, if any, and exterior
shipping containers shall be marked as specified elsewhere in the
contract. Additional marking requirements may be specified on delivery
orders issued under the contract. If not otherwise specified, interior
packages and exterior shipping containers shall be marked in accordance
with the following standards.

**(1) Deliveries to civilian activities**. Supplies shall be marked in
accordance with Federal Standard 123, edition in effect on the date of
issuance of the solicitation.

**(2) Deliveries to military activities**. Supplies shall be marked in
accordance with Military Standard 129, edition in effect on the date of
issuance of the solicitation.

**(b) Improperly marked material**. When Government inspection and
acceptance are at destination, and delivered supplies are not marked in
accordance with contract requirements, the Government has the right,
without prior notice to the Contractor to perform the required marking,
by contract or otherwise, and charge the Contractor, therefore at the
rate specified elsewhere in this contract. This right is not exclusive,
and is in addition to other rights or remedies provided for in this
contract.

**[1.3. I noticed the marking clause cites Federal Standard 123 for
products delivered to civilian agencies, how does this differ from
129?]{.underline}**

Other government customers use the GSA Advantage and the Global Supply
Websites to purchase products from GSA. The 123 standard is different in
several ways, one noted here is the 129 requirement for a military
shipping label. However, a percentage of the products going into our GSA
Distribution Centers are ordered by our military customers and must be
marked in accordance to Mil-Std-129 requirements as identified in our
contracts. Commercial vendors mark containers shipped to government
agencies [other than]{.underline} DOD/DLA agencies using the
requirements of Fed-Std-123. Much of the 123 information parallels 129
requirements.

**[1.4. Where can I get an electronic copy of Mil-Std-129P
(3)?]{.underline}**

The following information provides the details of securing an electronic
copy of the current Mil-Std-129. Earlier additions are available also on
this site. Contract requirements are based on the time the contract is
awarded. Use of a more current Mil-Std-129 then the time of award is
encouraged. The website is http://assist2.daps.dla.mil/quicksearch/ .
Open the site and click on Quick Search. See illustrations below.

![](media/image1.png){width="4.625in" height="3.46875in"}

> **FIGURE 1,** [[Welcome to the **ASSIST** (Database for Military
> Specifications and Military
> Standards)]{.underline}](http://rds.yahoo.com/S=2766679/K=assist/v=2/SID=e/TID=DFX5_30/l=WS1/R=3/IPC=us/SHE=0/H=1/;_ylt=AiMTi0Ov8BPU8GiVb5DCtN1XNyoA/SIG=11r03g7hl/EXP=1124459635/*-http%3A/assist.daps.dla.mil/online/start)
> ![](media/image2.png){width="0.11388888888888889in"
> height="0.11388888888888889in"} submit documents to DAPS/DoDSSP for
> indexing in **ASSIST** as usual, but also provide a means to submit
> with this revised module via **ASSIST** FeedBack and help us make this
> \...**assist**.daps.dla.mil/online/start

![](media/image3.png){width="4.375in" height="3.28125in"}

**FIGURE 2 Website Example from ASSIST**

**[1.5 The term "Marking" as defined by Mil-Std-129]{.underline}.**

Marking is \"the application of numbers, letters, labels, tags, symbols,
or colors to provide identification and to expedite handling during
shipment and storage.\"

**[1.6. Why is the current copy of Mil-Std-129 P (3) 154 pages in
length?]{.underline}**

DOD/DLA attempts to provide as much information as possible to a variety
of military and industry readers. The document also serves as a training
tool for the logistics soldier and government distribution centers
workforce. The standard addresses all commodities used to support the
military operations. Vehicles, aircraft, weapon systems, ammunition,
medical equipment, and rations are a few of the items regarded as
commodities in Mil-Std-129 and marked accordingly. In the military
logistics operations Mil-Std-129 is used to identify products and
packaging as an inventory management tool. The soldier is obligated as
is the vendor to properly mark packaging shipped to other destinations
throughout the world, Mil-Std-129 provides the necessary marking
requirements. Our efforts will be to extract only the information needed
to satisfy most of the GSA contract requirements and our ultimate
customer, the military.

**1.7. [I have found much of the information cited in Mi-Std-129 already
marked by the manufacturer on our containers. Why can't I use that
information in lieu of specific marking requirements?]{.underline}**

The information you cite is found randomly on the package and may differ
in several respects to 129 requirements. As example unit of issues and
manufacturers SKU barcodes may not be recognized as a means of standard
tracking devices found in all parts of the industry and government. In
rapid distribution centers hunting for marking information is time
consuming and may cause delays in getting the product to our customers.
As with many small parcel carrier organizations the military has
developed standard marking practices to expedite the logistics process.

**SECTION 2 ID MARKINGS**

**2. [Identification Markings]{.underline} the product container
requirement. (See 129 Para 5.1)**

The information below is extracted from Mil-Std-129P.

Figure 3 shows an example of the content and approximate placement of
the identification markings on unit packs and intermediate and exterior
containers. Unless specifically exempted in the contract or
solicitation, these markings shall be applied to all DoD and contractor-
or vendor-originated shipments.

1.  **[Size of markings]{.underline}**. Unless otherwise specified
    herein or by the cognizant activity, the lettering/markings shall be
    in capital letters of equal height, clearly visible, and the largest
    size practical for the package size within the acceptable range.
    When marking space permits, stenciled or pre-printed markings shall
    be not less than 3/32 of an inch.

**2.2 [Conditions of surfaces to be marked.]{.underline}** All surfaces
to be marked shall be in a condition so that markings remain permanent,
legible, and nonfading. All marks not applicable to the shipment shall
be obliterated. When shipping containers are consolidated into container
vans for shipment to an ultimate consignee, obliteration of current
address markings is not required.

3.  **[Legibility, durability and color of markings]{.underline}**.
    Markings shall be clear, legible, durable, and nonfading and
    sufficient to withstand normal exposure to environmental and
    handling conditions which the package/container might be subjected.
    Bar code print quality shall conform to 2.5. Unless instructed
    otherwise in the contract or purchase order, packages constructed of
    wood or lightly colored materials shall be marked using a black
    color and packages constructed from green or black materials shall
    be marked using a white or yellow color.

4.  **[Methods of marking]{.underline}** unit packs, intermediate and
    exterior containers, and loose or unpacked items. Markings shall be
    accomplished by any means that provides the required degree of
    legibility and durability. Markings may be applied by tagging,
    stenciling, stamping, machine printing or labeling (using preprinted
    labels). Although machine printing is preferred, hand printing may
    be used for marking packs and containers if permitted by the
    cognizant activity.

5.  **[Identification bar code machine-readable markings]{.underline}**.
    Identification bar code markings shall be applied by means of a
    label or by direct printing on the packaging material, upon
    authorization by the cognizant activity

6.  **[Identification bar code markings]{.underline}** are required for
    DoD and contractor- or vendor- originated shipments, unless
    specifically exempted in the contract. Linear (Code 39) bar code
    markings in accordance with ISO/IEC 16388 are required on all
    containers and loose or unpacked items. If identification marking
    bar codes are not applied directly with the identification marking,
    the bar codes must be printed onto label stock and affixed to the
    shipment in close proximity to the identification marking

7.  **[Use of labels]{.underline}**. Pressure-sensitive labels that meet
    the requirements of 2.8 may be used on containers other than wood
    without prior surface preparation. When pressure-sensitive labels
    are used on wood containers, the labeling area will be suitably
    prepared to ensure adhesion.

8.  **[Labels, paper, pressure-sensitive,
    water-resistant]{.underline}**. Labels shall be of a water-resistant
    grade of paper, film, fabric, or plastic, coated on one side with
    water-insoluble, permanent type adhesive. The adhesive shall adhere
    to metal, plastic, or fiberboard surfaces under high and low
    temperatures. Labels shall have an aluminum finish suitable for
    printing and writing on with ink without feathering or spreading, be
    capable of withstanding normal handling and storage conditions, and
    remain securely in position. Application specific performance
    criteria and durability requirements to ensure functionality in
    various climatic environments should be tailored, if required, using
    MIL-PRF-61002. MIL-PRF-61002 can be used as an acquisition tool when
    labels presently being used are not performing satisfactorily or
    when new conditions or applications require special label stock for
    those particular situations.

9.  **[The exact placement]{.underline}** of identification and bar code
    markings on specific containers may vary in configuration and format
    from those shown in the figures. Bar code markings are required as
    specified.

10. **[Specific Identification items required for unit packs and
    intermediate containers]{.underline}**

> Unless specifically exempted in the contract or solicitation, the
> following identification information shall be marked on all unit packs
> and intermediate containers, in the order listed. Additional
> identification markings may be required by the contract and shall be
> placed either below these markings or in a conspicuous location on the
> identification-marked side of the container. Unit packs used as
> exterior containers at the time of packaging shall be marked as shown
> in Figure 3.

**a. NSN/NATO stock number**. The in-the-clear NSN will include spaces
or dashes and any prefix or suffix specified in the contract or
solicitation. The bar coded NSN and human readable interpretation (HRI)
below the bar code will not include spaces or dashes. If no NSN is
assigned, then this line may be omitted.

**b. CAGE code**. The CAGE code of the company awarded the contract for
the item being

shipped.

**c. Part Number**. If a PN is specified in the contract or order, then
only that PN shall be shown. The PN specified in the contract may be the
PN assigned by the Government procuring activity, or it may be the PN of
the actual manufacturer or the PN assigned to the item by the company
awarded the contract. For shipments sent directly from a subcontractor
to a DoD addressee, the PN of the company awarded the contract shall be
shown. The letters \"PN\" or \"P/N\" shall be used to identify this
information. If the item has no PN assigned to it or if no PN is cited,
then nothing is shown.

**d. Item description or nomenclature**. The exact name and description
of an item as it appears in the contract, purchase order or requisition
shall be shown. Item description may be marked on more than one line if
required due to space limitations. Standard abbreviations, although not
desired, may be used if marking length is excessive.

**e. Quantity and UI.** A non-definitive Unit of Issue shall be
accompanied by a quantitative expression such as \"1 RO (100 FT).\"

**f. Contract number or purchase order number** (Procurement Instrument
Identification Number (PIIN)) including four-digit delivery order or
call number, modification for change order number, and lot number shall
be shown. The in-the-clear contract number will include the dashes as
shown in the contract, i.e., purchase order FPM-E-U4680-5F. The bar code
and human readable below the bar code will not include the spaces and
dashes.

**g. Military preservation method and date of unit preservation** are
required for contracts citing Level A or B military packaging only.
Commercial packaging (Level C) does not require packaging codes. (e.g.,
\"M10-4/02\" - Method 10, from MIL-STD-2073-1, was provided in April
2002). Use of the letter M in the first position indicates the pack is a
military preservation method; \"10\" is the method number; \"4/02\"
indicates the date of packaged. For specialized preservation codes, use
the code from MIL-STD-2073-1, Table J.Ia. (e.g., "MBC-4/02" -- method BC
was provided in April 2002). If a military preservation method doesn't
apply, the method space will be left blank. If a preservation date
doesn't apply, the pack date will be shown.

**h. Shelf-life markings**, if applicable, shall be applied as specified
herein. As noted in Figure 3

**i. Serial number(s).** When an item is assigned a serial number, that
number shall be applied and preceded by the abbreviation \"SER NO\".

j**. Hazardous materials (HAZMAT)** and ammunition and explosives
marking. (see figure 6). NOTE: Identification bar code marking
requirements, including configurations and formats, for unit packs and
intermediate containers, are in addition to hazmat marking requirements.
**Note: Hazmat products are not covered in detail in this guide and
should adhere to the applicable modal regulations for deliveries in the
US and International modal regulations for overseas shipments.**

![](media/image4.png){width="2.9159722222222224in" height="2.6875in"}

![](media/image5.png){width="7.191666666666666in"
height="4.860416666666667in"}

**Note: see Figure 9 for Shelf Life markings**

**FIGURE 3 [Example of non-hazardous unit pack, intermediate and
exterior container identification]{.underline} markings (including an
example of bar code markings).**

**SECTION 3 ADDRESS MARKINGS**

**3.1.** **[Address markings]{.underline}**. Military (DoD) and
contractor- or vendor-originated address markings, to include the
[military shipping label (MSL)]{.underline} and respective bar code
symbols, shall be as specified in DoD 4500.9-R, Part II and as
summarized herein. The preferred location for applying address markings
to shipping containers is shown in the figures in this section. Exact
placement of MSLs may vary slightly from those shown.

**3.2**. **[Military (DoD) and contractor- or vendor-originated address
markings (see Figure 4]{.underline})**. Unless specifically exempted in
the contract, DoD and contractor- or vendor shipping activities will
apply address markings using a bar coded MSL. This includes shipments
moving within CONUS or OCONUS, from CONUS to OCONUS, or conversely from
OCONUS to CONUS.

**3.3**. **[Military Shipping Label (MSL) (see Figure 4]{.underline}).**
The MSL will be completed in accordance with the following information.

a\. The MSL will include clear-text entries applicable to the shipment.

b\. The MSL will include linear (Code 39) bar code symbols formatted in
accordance with this standard in reference to ISO/IEC 16388. Three
linear (Code 39) bar codes are required including the Transportation
Control Number (TCN), piece number without leading zeros, and Ultimate
Consignee /Mark For DoDAAC.

c\. The MSL will include a 2D (PDF417) symbol in accordance with ISO/IEC
15438, formatted in accordance with 129 and Table IV of this standard,
with reference to DoD 4500.9-R, Part II. The 2D (PDF417) symbol will
contain Table IV specified human readable information from the printed
MSL, Table IV specified DoD 4500.9-R, Part II, TCMD data (only selected
data), and Table IV specified line item supply data (DD Form 1348-1A or
requisition information). The applicable 2D (PDF417) symbol Data
Identifier (DI) formats can be found in Table IV of this standard.
ISO/IEC 15434 and ANSI MH10.8.2 are the references for Table IV.

> \(1\) The 2D (PDF417) symbol shall contain the clear-text information
> on the MSL as provided for in 4.2.2.6. For contractor or vendor
> shipments, the TCMD information, when required, shall be coordinated
> between the contractor or vendor and the contracting office or
> administrative contracting office, per the FAR 47.305-10 and the DFARS
> 247.305-10 and 247.371, and applied by the contractor per FAR
> 52.247-52. The TCMD may contain coded information that shall be
> converted to in-the-clear text for printing on the MSL, for example,
> deletion of leading zeros from pieces, weight, cube, length, width,
> height, TCMD data, and conversion of alpha numeric pieces, weight,
> cube, and TCMD codes to numeric digits. Each shipment unit in a
> unitized load shall be marked with a 2D (PDF417) MSL.
>
> \(2\) The 2D (PDF417) symbol line item supply data for MILSTRIP
> transactions is sourced from DD Form 1348-1A information as noted in
> Table IV. The MSL 2D (PDF417) symbol on each piece of a shipment unit
> will have the same line item information. For contractor or vendor
> shipments, this information, as available, and the DFARS 247.305-10
> minimum requirements, shall be coordinated between the contractor or
> vendor and the contracting office or administrative contracting
> office. For non-MILSTRIP transactions, the available information will
> be limited. Ammunition shipments may also include DODIC and lot number
> information. For factors that determine the amount of available data
> to be recorded on the 2D (PDF417) symbol, see 4.2.2.6c.

**3.4**. **[MSL size]{.underline}**. The recommended size for the MSL is
4 inches by 6 inches. The labels and bar codes in the figures have been
reduced in size for ease of publication.

**3.5**. **[MSL stock quality]{.underline}**. The quality of the MSL
will be such that labels are suitable for ink printing without
feathering or spreading. The MSL must withstand normal handling and
shipping conditions and remain securely in position. For general bar
code label requirements see 5.1.2. For HAZMAT label requirements see
Title 49 CFR.

**3.6**. **[MSL format]{.underline}**. The in-the-clear data and bar
code entries shall meet required standards and shall comply with 4.2.2.4
through 4.2.2.8 and Table IV detailed format requirements. The
in-the-clear data and linear (Code 39) bar code HRI shall be easily
human readable. The linear (Code 39) bar codes and the 2D (PDF417) bar
code symbol shall be easily machine readable. A specific MSL format is
not required except for the location of the TCN (see 4.2.2.4c). Since
various commodities shipped have unique data requirements, different
data content will be printed on the MSL, such as for generic cargo and
unit move shipments. The MSL format shall retain the applicable block
titles associated with the data content\... Figures 2a and 2b show
examples of acceptable MSL formats that may be used as guidelines in
producing a label. ANSI MH10.8.1 is the referenced standard for
developing a DTR compliant MSL.

**3.7**. **[Completing the MSL for address marking]{.underline}.** The
MSL shall be completed as follows to include in-the-clear text or
descriptive information, linear (Code 39) bar codes with HRI, and a 2D
(PDF417) symbol.

1.  a\. Linear (Code 39) bar code labels or 2D (PDF417) symbol labels
    with HRI may be affixed to the MSL as an alternative to direct
    printing on the MSL.

b\. Data identifier (DI) codes shall not be used in conjunction with the
linear (Code 39) bar codes.

c\. The MSL unique transport unit identifier shall be the TCN and it
shall be encoded and printed as the uppermost bar code on the top of the
label. Information on TCN construction for the various types of
shipments is detailed in DoD 4500.9-R, Part II, Cargo Movement, Appendix
L.

d\. Linear (Code 39) bar codes or 2D (PDF417) bar code symbols shall not
be positioned in the same linear plane and the label layout should
provide as much vertical spacing as available between the bar code
symbols to reduce the possibility of scanning interference

e\. The text for all entries, except as noted below, shall be no smaller
than 10 lines per 1 inch (approximately a 7 point font). The preferred
font size is 10 to 14 points.

> \(1\) The "Ship To" address character height shall be no smaller than
> the "From" address character height and should be distinctive in
> appearance, for example, larger, bolder, different color, etc. The
> "Ship To" address shall be located below or to the right of the "From"
> address.
>
> \(2\) The transportation priority numeral shall be bold text and shall
> be ¾ inch high (approximately a 72 point font).
>
> **3.8**. **[Data content of the MSL (see Figure 4)]{.underline}.** The
> data content of the MSL and the instructions for completion are
> summarized below.

The MSL shall contain the following information:

**TCN**. Enter the 17-character (alphanumeric) TCN using a 1/2-inch-high
linear (Code 39) bar code with HRI as the uppermost bar code on the top
of the label. For consolidated shipments, place a lead TCN in this
block. The lead TCN shall not duplicate any internally packed TCNs.

> Transportation Account Code (TAC)/Postage. Enter the TAC or the
> postage data. For other than mail shipments, enter the TAC applicable
> to shipments moving from POE to POD, otherwise leave blank. For mail
> shipments, use one of the following:

**(a) For metered mail**, attach the stick-on metered postage values to
or near this block.

**(b) For permit imprint mail**, enter the appropriate service/agency
mail authorization.

Example: First Class Mail

Postage and Fees Paid

Defense Logistics Agency

Permit No. G-53

(**3) From. Enter the Consignor** DoDAAC/CAGE and in-the-clear address
(up to 3 lines of 35 characters) of the shipping activity. For mail
include the ZIP code.

1.  (**4) Type Service**. In-the-clear text (for example, Frt LTL, Air
    Expss, Expss Mail, TGBL UB, DPM HHG) for the type of transportation
    service to the "Ship To" address. The in-the-clear text may be
    derived from the TCMD Mode/Method code for the Generic Cargo MSL.
    Should be blank for unit move shipments.

(**5) Ship to/POE**. Enter the three digit air/water Port of Embarkation
(POE) code, if applicable, and an in-the-clear address (three characters
and 5 lines of up to 35 characters).

**(6) Priority**. Enter the applicable transportation priority (TP). TP
1, 2, 3, or 4 (deferred air freight) should be clearly identified in the
priority block of the MSL using bold text that is 3/4 inch high. Should
be blank for unit move shipments.

(**7) POD**. Enter three-digit air/water Port of Debarkation (POD) port
designator, if applicable. In-the-clear location name may be included.
Blank for classified unit move shipments. Blank for mail shipments.

**(8) Project Code**. Enter project code, if applicable.

**(9) Ultimate Consignee/Mark For Consignee**. Enter the in-the-clear
complete address(s) (up to 5 lines of 35 characters) and the ½-inch-high
linear (Code 39) bar code DoDAAC with HRI. Blank for classified unit
move.

> **(10) Weight (lbs).** Enter actual gross weight (numeric value of
> this piece). Round to next whole digit and do not zero fill.
>
> (**11) RDD**. Enter the Required Delivery Date (RDD) code specified by
> the requisitioned, if appropriate. Blank for classified unit move.

**(12) Cube (ft)**. Enter the actual cube (numeric value of this piece).
Round to next whole digit and do not zero fill.

**(13) Charges**. No known requirement. Leave Blank

(**14) Date Shipped**. Enter an in-the-clear date (for example YDDD,
YYYYDDD, DD/MM/YY, or DD-MMM-YYYY. Blank for unit move. Do not use the
Date Shipped Code from DoD 4500.9-R, Part II, Appendix RR.

**(15) FMS Case Number**. Enter as FMS case identifier as appropriate.

**(16) Piece Number**. Enter the piece number (numeric value assigned to
this piece) of the cargo documented by the TCN for this shipment unit
and a ½-inch-high linear (Code 39) bar code. Do not zero fill. Piece
Number may be expressed as \"Piece Number of Total Pieces\" to save
space on the label \-- only the Piece Number has a linear (Code 39) bar
code; the word "of" and the total number of pieces are not shown in the
linear (Code 39) bar code.

> **(17) Total Pieces**. Total number (numeric value) of pieces
> documented by the TCN for this shipment unit. Total Pieces may be
> expressed as \"Piece Number of Total Pieces\" to save space on the
> label \-- the Total Pieces value is not shown in the Piece Number
> linear (Code 39) bar code. Do not zero fill.
>
> **(18) 2D (PDF417**) symbol. Includes MSL in-the-clear text data,
> selected TCMD data, and selected supply/unit information per 4.2.2.6.
>
> \(19\) Deleted.
>
> \(20\) Deleted.
>
> \(21\) Deleted.

![](media/image6.png){width="7.403472222222222in"
height="5.888888888888889in"}

**Figure 4 Military Shipping Label (MSL).**

> **3.9** **[Is there a government database that will produce a MSL
> acceptable by the military and Mil-Std-129
> requirements?]{.underline}**

Vendors can visit the DDC website and possibly use the system to produce
an acceptable MSL, especially for National Stock Numbered items. The
Distribution Planning and Management System (DPMS) produces Military
Shipping Labels with all required info: **TCN, originator Point of
Contact, mark-for address with DoDAAC** For further info, go to
<https://www.ddc.dla.mil/DPMS> or call Ed Gallagher on 717-770-4064 or
Al Simpson on 717-770-5369 Excerpts from the DPMS Users Guide are as
follows: DPMS is a rapidly evolving system designed to use the same
transportation rating and routing logic as that used in the Distribution
Standard System (DSS). DSS is currently in use as a material and
shipping management tool at all DLA Distribution Centers managed by the
Defense Distribution Center (DDC). DPMS further expands the use of the
DSS transportation logic to participating DLA Vendors. DPMS provides
routing for Direct Vendor Delivery (DVD) as well as shipments to
Distribution Center stock while providing an improved level of
In-Transit Visibility (ITV). The system is a web based, front-end
application interfaced to the DSS mainframe. It is also capable of full
EDI integration at the vendor location. The EDI version is more complex
and requires more programming on the vendor's part to integrate into
their production systems. However, the payoff includes higher volume
shipping capacity and eliminates human intervention in the process.
Future development plans include the integration of a
Commercial-Off-The-Shelf (COTS) Transportation Optimization package
(Manugistics), and expansion to Military Service level contracts and
other Government Agencies such as Federal Prison Industries (UNICOR) and
General Services Agency (GSA).

**3.10. [Direct vendor delivery (DVD)]{.underline}.** Contractor- or
vendor-originated DVD shipments require identification and address
marking with 2D and linear bar codes in accordance with this standard.
The issue/receipt bar code markings shall either be placed on or printed
on labels affixed to either the DD Form 250/250c or the commercial
packing list. If placed on the DD Form 250/250c, they should be in
blocks 15, 16, 17, etc. In either case, these documents shall be
furnished in a packing list envelope affixed to the outside of the
shipping container. The following separate lines of issue/receipt bar
code data, with HRI printed directly below the linear (Code 39) bar code
in accordance with ISO/IEC 16388 shall be provided as three bar codes
containing data as described in DoD 4500.25-1-M, Appendix 2:

**SECTION 4 HAZARDOUS MATERIAL MARKING**

**4. [Hazmat Employer Responsibility for Testing and Training (See 49
CFR 172.702 & 172.704]{.underline}**

The Department of Transportation (DOT) have specific requirements for
persons offering hazmat products for shipment both domestic and export
destinations. "A hazmat employer shall ensure that each of its hazmat
employees is trained in accordance with the requirements prescribed in
this subpart". "A hazmat employer shall ensure that each of its hazmat
employees is tested by appropriate means on the training subjects
covered in 172.704".

**4.1 [Hazardous materials]{.underline}**[.]{.underline} An item of
supply consisting of materiel that because of its quantity,
concentration, or physical, chemical, or infectious characteristics, may
either cause or significantly contribute to an increase in mortality or
an increase in serious, irreversible, or incapacitating reversible
illness; or pose a substantial present or potential hazard to human
health or the environment when improperly treated, stored, transported,
disposed of, or otherwise managed. (This includes all items listed as
hazardous in Titles 29, 40, 49 CFR and other applicable modal
regulations effective at the time of shipment.)

**4.2 [HAZMAT marking and labeling requirements]{.underline}**.
Depending on the mode of transportation, HAZMAT shall be marked and
labeled in accordance with Title 49 CFR, ICAO Technical Instructions for
the Safe Transportation of Dangerous Goods by Air, IATA Dangerous Goods
Regulations, the IMO IMDG Code for water shipments, and AFMAN
24-204(I)/TM 38-250/NAVSUP PUB 505/MCO P4030.19/DLAI 4145.3 for military
air shipments, as applicable. Proper shipping names (PSNs), HAZMAT North
American (NA) or United Nations (UN)

identification numbers, IATA/ICAO temporary identification (ID) numbers,
DOT assigned EX numbers (for ammunition items with no assigned
NSN/DoDIC), HAZMAT classification warning labels, and HAZMAT UN standard
container certification markings shall be placed on the exterior
container, as required. Government-owned Class I (explosives) that were
packaged, marked and labeled prior to 1 January 1990 and destined for
surface shipment or military air shipment need not be remarked. The
shipper is also responsible for completing a Shipper's Declaration for
Dangerous Goods form for every military air shipment containing
dangerous goods, including hazardous materials. See InterService Manual
AFMAN 24-204(I)/TM 38-250/NAVSUP PUB 505/MCO P4030.19/DLAI 4145.3 for
instructions on how to properly complete the form.

**4.3 [Proper shipping name and identification number (see Figure
40).]{.underline}** The PSN and NA or UN identification number shall be
marked on the exterior shipping container. PSNs for n.o.s. items must be
followed by a technical name in parentheses. The PSNs and identification
numbers are listed in Title 49 CFR, 172.101, latest revision, and in
AFMAN 24-204/TM 38-250/ NAVSUP PUB 505/MCO P4030.19/DLAI 4145.3,
Attachment 4. NA numbers are not authorized for international shipments.
The applicable international modal document shall be used to determine
the UN PSN and identification number for international shipments.

**4.4 [Marking and labeling of multipacks containing
HAZMAT]{.underline}**. When a multipack contains HAZMAT, the PSNs, with
applicable ID numbers, shall be marked on each applicable container in
the multipack. They shall also be listed on the identification-marked
side of the multipack. Applicable HAZMAT classification warning labels
for each class of material contained in the multipack shall also be
applied on the outside surface.

**4.5 [Marking and labeling of air and water shipments]{.underline}**.
Marking and labeling requirements for shipments of HAZMAT by domestic
commercial air are specified in Title 49 CFR and by international air in
the ICAO Technical Instructions and the IATA Dangerous Goods
Regulations. When shipment is by military airlift or contract carrier,
the requirements of AFMAN 24-204(I) TM 38-250/NAVSUP PUB 505/MCO
P4030.19/DLAI 4145.3 shall apply. In addition, for all military air
shipments, the outer container of combination packages, having inner
receptacles that contain a liquid HAZMAT, shall also be marked "AIR
ELIGIBLE" to verify that either the inner container(s) or the outer
container meet the internal pressure requirements for air eligibility.
This required marking is in addition to any applicable UN-recommended
performance specification (certification) markings. When known, the
tested kilopascals (kPa) may be marked below the \"Air Eligible\"
wording. A kPa is the international unit of measure for internal
pressure. The formula for converting to kilopascals is \"psi X 6.89 =
kPa.\" The words "AIR ELIGIBLE" are not required for single containers
of HAZMAT because the kPa is already a part of the UN certification
code. The marking and labeling requirements for the shipment of HAZMAT
by vessel are specified in Title 49 CFR and in the IMO IMDG Code. The
IMO IMDG Code is used for overseas shipments by vessel.

**4.6 [Identifying containers and packagings]{.underline}** Containers
or configurations (packagings) shall be identified as complying with
containers identified in DOT regulations, or Federal or military
specifications. When a container that is manufactured to a Government
approved drawing, or specification has successfully passed all
applicable UN-recommended performance tests, both the UN performance
specification (certification) markings (see Figure 5) and applicable
Government approved drawing or container specification marking shall be
applied.

**4.7 [DOT specification and UN performance specification
(certification) markings]{.underline}** (see Figure 5). When a container
complies with a UN standard, the container must be marked as required by
the applicable specification (see Part 178 of Title 49 CFR).

[**4.8 DOT exemptions.**]{.underline} When a DOT exemption is
applicable, the DOT exemption number (e.g., DOT E-7605) shall be placed
near the PSN and any other required cautionary markings. DOT exemptions
shall not apply to international shipments unless the HAZMAT is exempted
from UN certification marking requirements.

**4.9 [Certification of Equivalency (COE]{.underline}**[)]{.underline}.
When a COE has been issued, the container certification number shall be
applied near the PSN and any other cautionary markings. COEs shall not
apply to international shipments, unless the HAZMAT is exempted from UN
certification marking requirements.

**4.10 [Competent Authority Approval (CAA]{.underline}**[)]{.underline}.
The competent authority, which is DOT, may grant permission to use a
package without POP testing it. If required by the CAA, the approval
number must appear on the package in association with the PSN and ID
number. All requests for CAAs shall be documented as specified in Title
49 CFR and Joint Regulation DLAD 4145.41/ AR 700-143/AFJI
24-210/NAVSUPINST 4030.55B/MCO 4030.40B.

**4.11 [Documentation for HAZMAT.]{.underline}** The shipper is
responsible for the completion of a Shipper's Declaration for Dangerous
Goods form for each and every military air shipment containing dangerous
goods. See the InterService Manual AFMAN 24-204(I)/TM 38-250/NAVSUP PUB
505/MCO P4030.19/DLAI 4145.3 for instructions on how to properly
complete the form.

**4.12 [Existing palletized unit loads of HAZMAT]{.underline}**.
Existing palletized unit loads of HAZMAT in the DoD stockpile identified
as having passed the UN performance specification (certification)
testing requirements shall have the UN certification markings applied to
placards placed on two opposite sides of the pallet load in lieu of
marking each container. This rule also applies to material having
different DOT and UN PSNs.

**4.13 [Flash point marking. ]{.underline}**All unit packs and
intermediate and exterior shipping containers packed with flammable
liquids (flash point of not more than 60.5 degrees Celsius (C) or 141
degrees Fahrenheit (F)) shall be marked with the flash point of the
material. The flash point shall be preceded by the words \"FLASH POINT\"
and shall be followed by the letter \"C\" or \"F,\" as appropriate. The
flash point marking may be shown in degrees C, F, or both and shall be
applied in a conspicuous location on the identification-marked side of
the container. If space is not available on the identification-marked
side, the required HAZMAT markings, labeling, and the flash point
marking may be placed on the opposite side. The size of the lettering
shall be proportionate to the available marking space. The flash point
shall be determined by using the testing methods prescribed in Title 49
CFR.

**4.14 [Hazardous chemical warning label.]{.underline}** Hazardous
materials shall require a chemical warning label as specified in Title
29 CFR 1910.1200, Hazard Communication Standard. When the

manufacturer\'s warning label has been removed or obliterated, or if the
product is poured from one container into another, the DoD standard
hazard warning label (DD Form 2521 or DD Form 2522 (smaller version))
shall be applied to the unit container. The warning labels are available
in the CD-ROM version of the Hazardous Materials Information System
(HMIS). If a container includes more than one unit pack, such as a
container of six aerosol cans that have a unit issue of \"one each\",
then the warning label shall not be applied to the individual unit packs
(each aerosol can) that comprise the container until the container
itself is opened.

**4.15 [Kits containing HAZMAT]{.underline}**. Kits that contain
hazardous components in small quantities such as adhesives, solvents,
inks, paints, and other flammable liquids, or chemical kits as defined

by Title 49 CFR, shall be marked and labeled in accordance with the
requirements of Title 49 CFR and the applicable international document
(e.g., ICAO, IMO, etc.). When one or more components in a kit are
classified as a HAZMAT, the container shall be marked and labeled as
specified. The UN performance specification (certification) markings are
not required when the individual kits meet the requirements of Title 49
CFR, 173.4, and the applicable modal requirements.

**4.16 [DOT-E Numbers]{.underline}**. If a DOT-E number is assigned to a
packaged item, it shall be plainly and

durably marked "DOT-E" followed by the specific exemption number
assigned. Unless otherwise specified, rectangular containers shall have
the "DOT-E" marking on a separate line from the PSN/ID number markings.

**4.17 [International Maritime Dangerous Goods Code Marking of
Packages]{.underline}**. Require the Proper Shipping Name preceded by
the letters UN on all packaging. See the current copy of this modal
regulation when shipping export by vessel for specific details and
restrictions. Marking requirements shall be:

1\. readily visible and legible

2\. such that the information will still be identifiable on packages
surviving at least three months immersion in the sea. Durability and
packaging surfaces shall be taken in to consideration of these
requirements.

3\. displayed on a background of contrasting color on the external
surface of the package.

4\. located away from other packaging markings that could substantially
reduce their effectiveness.

![](media/image7.png){width="5.510416666666667in"
height="5.770833333333333in"}

**FIGURE 5 Breakdown of A Typical UN Certified Package Code**

![](media/image8.png){width="2.3090277777777777in"
height="2.498611111111111in"}![](media/image9.png){width="4.534027777777778in"
height="2.4916666666666667in"}

**FIGURE 6 Typical Liquid Hazardous Materials Marking**

![](media/image10.png){width="7.199305555555555in" height="5.4in"}

**Figure 6A Typical Solid Hazardous Materials Marking**

**SECTION 5 FOREIGN MILITARY SALES (FMS)**

**[5. Foreign Military Sales (FMS) Marking and Shipping Guidelines
2005]{.underline}**

**[5.1 Delegation of Authority]{.underline} Background for FMS
requirements,** (DLA FMS Handbook) The Department of State has delegated
supervision of the **FMS program** to the Department of Defense (DoD).

**[5.2 LAWS]{.underline}** **-** with respect to the current U.S. SA
program, two basic laws are involved: (1) the Foreign Assistance Act
(FAA) of 1961, as amended, and (2) the Arms Export Control Act (AECA) of
1976, as amended. Both the FAA and AECA follow a succession of earlier
predecessor acts that served as the basis for many of the current
provisions in the FAA and AECA. These acts form the basis for SA policy.
The **Security Assistance Management Manual (SAMM), DoD 5105.38M**, and
the **FMS Financial Manual**, **DoD 7000.14-R, Volume 15** promulgate
this policy. DLA will make every effort to be responsive to SA/FMS
customers when an International Logistics Control Office (ILCO) allows
direct communication between their Foreign Liaison Officer (FLO) and DoD
components.

**[5.3 Letter of Offer and Acceptance (LOA)]{.underline}** -- a foreign
country or international organization submits a Letter of Request (LOR)
for P&A on the items to the USG. P&A estimates are provided for planning
purposes only. Once the foreign country or international organization
determines they want the major end item or service, they submit a LOR
for a LOA to the Security Assistance Office in their country. The case
manager then develops a LOA and submits it for review and signature to
the Defense Security Cooperative Agency (DSCA). A copy is also sent to
the Department of State and Congress for review and approval.

The LOA is the authorized document used by the USG as an offer to sell
defense articles and defense services to a foreign country or
international organization. LOAs represent a bona fide offer by the USG
to sell the described items identified in the LOA document. It contains
all items and services anticipated to be needed for two years' use of
the major end item or weapon system. It becomes an international binding
contract when accepted by an authorized representative of the purchasing
country or international organization and the applicable funding is
provided.

**[5.4 Regulatory Requirements]{.underline}**. Foreign Military Sales
requirements are governed by the Defense Security Cooperation Agency
(DSCA). The DSCA website
[http://www.dsca.osd.mil](http://www.dsca.osd.mil/). More detailed
information in preparing the product for marking and shipment is found
in Military Standard 129P (3) "Department Of Defense Standard Practice
Military Marking, For Shipment And Storage". Specific information for
Foreign Military Sales (FMS) marking requirements is found in herein.
Your contract **clause 552.211-73, MARKING (FEB 1996) 511.204(c)(1**)
applies to all military shipments and requires marking packages in
accordance with Mil-Std-129 edition in effect on the date of issuance of
the solicitation. Copies of Mil-Std-129 may be obtained using the ASSIST
Online database at
[http://assist.daps.dla.mil/online/start/.]{.underline}

**Note:** Excerpts of Mil-Std-129 and DFARS Appendix F for FMS
requirements are as follows:

**[5.5 Preservation and Packing for FMS Shipments]{.underline}** -the
standard for SA/FMS materiel preservation and packing is A/B. The
logistics community revamped MIL-STD-2073-1C, DoD Standard Practice for
Military Packaging, in October 1996. MIL-STD-2073-1C emphasizes the
maximum use of commercial packaging for the DoD, and specifies military
packaging is required only on items expected to enter the military
distribution system. These exceptions include items for SA programs.

**5.6 [Foreign Military Sales (FMS) marking requirements]{.underline}**.
Identification and address markings for unit packs, intermediate and
exterior containers, and for unpacked items shall be applied as
specified in herein; Identification bar code container markings for FMS
shipments are required unless otherwise specified in the contract or
purchase order. Bar coding of the MSL for FMS materiel shipments is
required. In addition, the following special requirements shall apply to
FMS shipments.

**[5.7 Minimum package size]{.underline}**. The minimum size box used
for FMS shipments shall have enough surface area on the top and two
sides to affix all required labels, packing lists, DD Forms 250
(Material Inspection and Receiving Report), DD Forms 1348-1A, and any
other required markings without overstamping or overlapping.
Identification bar codes shall be legible and readable. Nothing shall be
placed or appear on the ends or bottom of the box, package, or
container. A packing list is required.

**5.8 [Multipacks]{.underline}**. All boxes containing multiple items
(related or unrelated) shall be marked as Multipacks as specified below:

[**5.8.1 Unrelated items (multipacks**)]{.underline}. When containers of
unrelated items comprised of mixed NSNs which do not support a specific
weapon system or end item are consolidated into a shipping container, in
lieu of the identification markings required, the shipping container
shall be

marked with the following information in the order listed: the word
\"MULTIPACK\" (line 1) and the gross weight (line 2). Hand printing on
multipacks is permitted.

Example: MULTIPACK

> WT 100

NOTES: 1. In addition to any shelf-life markings, the words **\"CONTAINS
SHELF-LIFE ITEMS**" shall be placed below the identification markings on
multipacks containing shelf-life materiel.

> 2\. For information on marking of multipacks containing hazardous
> materials, see Section 4
>
> 3\. The words \"WARRANTED ITEMS INSIDE\" shall be placed immediately
> below the identification markings on multipacks that contain items
> covered by a warranty.
>
> 4\. For Foreign Military Sales (FMS), all boxes containing multiple
> items (whether related or unrelated) shall be marked as multipacks.
>
> 5\. Caution markings shall be applied as required (e.g., FRAGILE,
> arrows, hazardous warning labels, etc.).
>
> 6\. Containers shipped to a single destination that contain individual
> shipments/containers for multiple consignees shall have the words
> \"MULTIPLE DoDAACs\" applied to the outside of the container.

**5.9 [Address markings]{.underline}**. Military (DoD) and contractor-
or vendor-originated address markings, to include the military shipping
label (MSL) and respective bar code symbols, shall be as specified in
DoD 4500.9-R, Part II and as summarized herein. The preferred location
for applying address markings to shipping containers is shown in the
figures in this section. Exact placement of MSLs may vary slightly from
those shown.

> **5.10 [Contractor-originated FMS shipments]{.underline}**. The DD
> Form 250 shall be used as a packing list for contractor-originated FMS
> shipments in lieu of the DD Form 1348-1A, which may be used for FMS
> shipments originated by DoD activities. The DD Form 250 shall be
> prepared as specified in the Defense Federal Acquisition Regulation
> (DFAR) DoD Supplement, Appendix F, Part 3, F301, and Preparation
> Instructions. Distribution of the DD Form 250 shall be made in
> accordance with the DFARS, Appendix F, Part 4, and any other specific
> information contained in the contract or purchase order. For
> additional information on the DD Form 250, a sample DD 250 form is
> provided below.

![](media/image11.png){width="7.179861111111111in"
height="9.793055555555556in"}

**FIGURE 7 DD250 FORM**

![](media/image12.png){width="7.3in" height="9.308333333333334in"}

**FIGURE 8 DD250 CONTINUATION FORM**

**PART 3\--PREPARATION OF THE DD FORM 250 AND DD FORM 250C**

**[See Appendix F of DFARS Part 4 for more detailed instructions for
preparing the DD250. DFARS Appendix F may be found at
http://www.acq.osd.mil/dpap/dfars/index.htm]{.underline}**

**F-301 Preparation instructions.**

\(a\) *General.*

\(1\) Dates must use nine spaces consisting of the four digits of the
year, three-position alphabetic month abbreviation, and two digits for
the day. For example, 2000AUG07, 2000SEP24.

\(2\) Addresses must consist of the name, street address/P.O. box, city,
state, and ZIP code.

\(3\) Enter to the right of and on the same line as the word "Code" in
Blocks 9 through 12 and in Block 14---

\(i\) The Commercial and Government Entity Handbook (H4/H8) code;

\(ii\) The DoD activity address code (DoDAAC) as it appears in the DoD
Activity Address Directory (DoDAAD), DoD 4000.25-6-M; or

\(iii\) The Military Assistance Program Address Directory (MAPAD) code.

\(4\) Enter the DoDAAC, CAGE (H4/H8), or MAPAD code in Block 13.

\(5\) The data entered in the blocks at the top of the DD Form 250c must
be identical to the comparable entries in Blocks 1, 2, 3, and 6 of the
DD Form 250.

\(6\) Enter overflow data from the DD Form 250 in Block 16 or in the
body of the DD Form 250c with an appropriate cross-reference. Do not
number or distribute additional DD Form 250c sheets, solely for
continuation of Block 23 data as part of the MIRR.

\(7\) Do not include classified information in the MIRR. MIRRs must not
be classified.

### DD Form 250, Materiel Inspection and Receiving Report -- Defense Federal Acquisition Regulations (DFARS) amended the instruction for completion of DD 250. The changes, published in October 2000, add requirements for the inclusion of the title, mailing address, and telephone number of the USG official responsible for acceptance of supplies or services. This change was required to comply with Federal Acquisition Regulation (FAR) 32.905(f)(6) which requires receiving reports supporting invoice payments include the signature, printed name, title, mailing address, and telephone number of the USG official responsible for acceptance or approval functions. 

#### 

#### ![](media/image13.png){width="5.638888888888889in" height="3.120833333333333in"}

#### FIGURE 8 PACKING LIST 

*The information contained herein outlines the FMS marking and packaging
requirements and does not provide detailed information in the
preparation of FMS shipments. It is suggested that the contractor obtain
and review the specifications and regulations cited within to properly
prepare their products for FMS shipments.*

**SECTION 6 SHELF LIFE MARKING REQUIREMENTS**

**6**. [**Shelf-life**.]{.underline} The total period of time beginning
with the date of manufacture, cure date (for Elastomeric and rubber
products only), assembly, pack (subsistence only), or after visual
inspection/certified laboratory test/restorative action, that an item
may remain in the combined wholesale (including manufacturer's) and
retail storage systems and still remain suitable for issue to and/or
consumption by the end user. Shelf-life should not be confused with
service life.

**6.1 Assembled [date]{.underline}**. The date items or parts are
assembled into components, assemblies, sets, kits, or outfits (CASKOs),
or the date various CASKOs are assembled into a larger unit.

**6.2 [Cured date]{.underline}**[.]{.underline} The date the item or
materiel was altered industrially, as to vulcanize (rubber) or to treat
(synthetic elastomers) with heat or chemicals to make them infusible.

**6.3 [Expiration date]{.underline}**. The date by which nonextendible
shelf-life items (type I) will be discarded as no longer suitable for
issue/use.

**6.4 [Inspect/test date]{.underline}.** The date, by which extendible
shelf-life items (type II) will be subjected to visual inspection,
certified laboratory tests, or restoration.

**6.5 [Manufactured date]{.underline}**. The date the item, materiel, or
commodity was fabricated, processed, produced or formed for use. For
drugs, chemicals, and biologicals, the date of manufacture for products
submitted to the Food and Drug Administration (FDA) for certification
prior to release is the date of the official certification notice. For
products manufactured under the license of the Agricultural Research
Service (ARS), the date manufactured conforms to the definition
established by the ARS. The date of manufacture will not be shown for
medical items having expiration dates.

**6.6 [Packed date]{.underline}**. For subsistence items only, the
packed date will be the date on which the item was packaged in the unit
pack, regardless of the date of packing, shipping, or additional
processing.

**6.7 [Shelf-life code (SLC)]{.underline}.** A code assigned to a
shelf-life item to identify the period of time beginning with the date
of manufacture, date of cure (for elastomeric and rubber products only),
date of assembly, or date of pack (subsistence only), and ending with
the date by which the item must be used (expiration date) or subjected
to inspection, test, restoration, or disposal action.

**6.8 [Shelf-life item]{.underline}**. An item of supply that possesses
deteriorative or unstable characteristics to the degree that a storage
time period must be assigned to ensure that the item will perform
satisfactorily in service.

**6.8.1 [Type I shelf-life item]{.underline}**. An individual item of
supply which is determined through an evaluation of technical test data
and/or actual experience, to be an item with a definite nonextendible
period of shelf-life. One exception is Type I medical shelf-life items,
that may be extended if they have been accepted into and passed testing
for extension in the DoD/Federal Drug Administration (FDA) Shelf-Life
Extension Program (SLEP).

**6.8.2 [Type II shelf-life item]{.underline}**. An individual item of
supply having an assigned shelf-life time period that may be extended
after completion of visual inspection/certified laboratory test, and/or
restorative action.

**6.9 [Supply Condition Codes for Shelf-Life Items]{.underline}**.
Specific codes that provide standard criteria at the wholesale/retail
level and designate the remaining shelf-life of an item from dates of
manufacture, cure, assembly, pack (subsistence only), inspect, test, or
restoration action. The codes indicate the classification of materiel
that reflects its readiness for issue and use or to identify the action
underway to change the status of materiel. DoD 4000.25-1-M provides a
complete listing of these codes and their definitions as related to
shelf-life items/materiel.

**6.10 [Shipping Tags]{.underline}** are recommended for use when it is
impractical to stencil mark or apply a label on the container or
unpacked item. Shipping tags of metal, cloth, plastic, paper, or other
durable material shall be used to provide the required markings when
specified herein or when it is impractical to stencil mark or apply a
label on a container or unpacked item. Separate tags shall be used for
identification and address markings.

**6.11 [Shelf-life markings (see Figure 3)]{.underline}.** Shelf-life
markings shall be shown as part of the item identification data on unit
packs, intermediate containers, exterior containers, and unpacked items.
Shelf-life markings shall include the manufactured, cured, assembled or
packed date (apply one date), and the expiration or inspect/test date,
as appropriate. Shelf-life items are managed and controlled in
accordance with DoD 4140.27-M. Shelf-life markings are specified in
solicitations or contracts, purchase orders, purchase descriptions,
specifications and material standards. There are two types of shelf-life
items. Type I shelf-life items have a definite nonextendible period of
shelf-life. They are assigned alpha shelf-life codes (SLCs) (excluding
\"X\"). Type II shelf-life items have an assigned shelf-life time period
that may be extended after completion of visual inspection, certified
laboratory test, or restorative action. Type II items are assigned
numeric SLCs and \"X\". Time periods and SLCs are in DoD 4140.27-M.
Items that are assigned a SLC of zero (non-deteriorative) do not require
shelf-life markings. For definitions of the assembled date, cured date,
expiration date, inspect/test date, manufactured date, and packed date.

**6.11.1 [For Type I shelf-life items]{.underline}**: manufactured (MFD)
date, cured date, assembled date, packed date (subsistence only) (apply
one date, as appropriate), and expiration (EXP) date (see note). For
items that contain rubber or synthetic elastomers, the expiration date
shall be

calculated from the cured date of the rubber/elastomer. Marking shall
reflect the cured date

and the expiration date.

**6.11.2. [For Type II shelf-life items]{.underline}**: manufactured
date, cured date, assembled date, packed date (subsistence only) (apply
one date, as appropriate), and inspect/test (INSP/TEST) date

(see note). For items that contain rubber or synthetic elastomers, the
inspect/test date shall be

calculated from the cured date of the rubber/elastomer. Marking shall
reflect the cured date

and the inspect/test date.

**6.11.3** **[EXAMPLE 1 (TYPE I]{.underline}) [EXAMPLE 2 (TYPE
II]{.underline}) [EXAMPLE 3 (TYPE II) ]{.underline}**

MFD DATE 10/91 ASSEMBLED DATE 10/92 CURED DATE 4Q92

EXP DATE 10/93 INSP/TEST DATE 10/93 INSP/TEST DATE 4Q93

[**NOTE**:]{.underline} The words \"TYPE I\" or \"TYPE II\" shall not be
applied as part of the shelf-life markings.

For other than cure dated items (see examples 1 and 2), the manufactured
date, assembled

date, packed date, expiration date, and the inspect/test date shall be
expressed by the numeric month followed by the last two digits of the
calendar year, with the day of the month being the last day. For cure
dated items, the cured date, assembled date, expiration date, and the
inspect/test date (see example 3) shall be expressed by the calendar
quarter followed by the last two digits of the calendar year, with the
day of the quarter being the last day. When two or more unit packs of
identical items have different beginning and ending shelf-life dates,
the earliest ending date, i.e. expiration or inspect/test shall be shown
on the shipping container.

**6.11.4 [DD Form 2477 Series (Extended Shelf-Life
Notice)]{.underline}** Prior to shipment, Type II shelf-life materiel
that has been extended to a new inspect/test date, shall have a DD Form
2477 applied as specified in DoD 4140.27-M. This form is for the
exclusive use of the government to possibly extend the product in
government storage.

![](media/image14.png){width="4.408333333333333in"
height="3.9868055555555557in"}

Figure 9 ID Markings with Shelf Life markings

![](media/image15.png){width="6.15625in" height="4.979166666666667in"}

[Figure 10 DD Form 2477, Extended Shelf-Life Notice.]{.underline}

**SECTION 7 SUPPORTING DOCUMENTATION**

**7. [Mil-Std-129P (3) references DOD 4500.9, where can I access this
information?]{.underline}**

Obtaining electronic information concerning DOD 4500.9-R, DEFENSE
TRANSPORTATION REGULATION PART II CARGO MOVEMENT, may be found at
<http://www.transcom.mil/j5/pt/dtr_part_ii.html>, the USTRANSCOM
website.

**7.1. [CHAPTER 202, CARGO ROUTING AND MOVEMENT]{.underline}**

This chapter provides routing and general provisions for DOD worldwide
cargo movement by rail, motor, air, freight forwarder, pipeline,
intermodal systems, drive-away and tow-away service, and water (inland
waterway, coastal, and inter-coastal) carriers. Additional information
can be found by consulting the SDDC Freight Traffic Rules Publications
(MFTRPs), which is available at http://www.sddc.army.mil/ and then
select Global Cargo Distribution, Domestic (more), and Publications.

# 7.2. [CHAPTER 203 SHIPPER, TRANSSHIPPER, AND RECEIVER REQUIREMENTS AND PROCEDURES]{.underline} 

> This chapter provides the instructions and guidance necessary to route
> air and ocean export shipments to, from, and between locations in the
> CONUS and OCONUS, to include Alaska, Hawaii, and OCONUS theater areas.
> The instructions and procedures established within this chapter apply
> in OCONUS to the extent that they do not conflict with procedures
> established by the theater CDR. This chapter is organized in the order
> that shipments are normally processed through the DTS, i.e., shipper,
> transshipper, CCP, POE, POD, Breakbulk Point (BBP), and receiver.

**7.3. [CHAPTER 204, HAZARDOUS MATERIAL - GENERAL]{.underline}**

1\. All DOD personnel (military, civilians and contractors)
participating in the shipment/movement of HAZMAT must comply with the
rules of regulatory bodies governing the safe transportation of HAZMAT
for modes of transportation. Although exceptions are noted in the 49 CFR
(173.7 (b)), U.S. Government Material, for shipments for national
security, all DOD personnel will comply with 49 CFR unless otherwise
authorized by the DTR. For explanations pertaining to shipments for
national security, see Paragraph C.4 of this chapter.

2\. This chapter contains the policies, procedures, and responsibilities
for movement of HAZMAT by all modes of commercial transportation and
military surface transportation operated by military, DOD civilian
personnel, and DOD contractor personnel. CDRs may apply more stringent
requirements. Policies, procedures, and responsibilities for movement of
HAZMAT by military air shipment are identified in AFMAN 24-204(I)/TM
38-250/MCO P4030.19I/NAVSUP Pub 505/DLAI 4145.3/DCMAD1, CH 3.4 (HM24),
(Web site: [http://www.afmcpub](http://www.afmcpub/).
wpafb.af.mil/Hazmat/. For purposes of this regulation, the terms
ammunition, explosives, and munitions are synonymous. Also, the term
HAZMAT includes all hazard classes of HAZMAT, including munitions.

**7.4. [APPENDIX L, TRANSPORTATION CONTROL NUMBER (TCN)
GENERAL]{.underline}**

1\. The TCN is a 17-character data element assigned to control and
manage every shipment unit

throughout the transportation pipeline. The TCN for each shipment is
unique and not duplicated.

Except for a misdirected shipment, a retrograde shipment will not be
re-shipped using the original

TCN. A new TCN will be created each time a shipment enters the
transportation pipeline. In

many shipments, TCNs begin with a Department of Defense Activity Address
Code (DODAAC).

The 17 character TCN is essentially a four-part number composed of a
DODAAC, Julian date,

serial number, and suffix. The first three parts of the TCN for Military
Standard Requisition and

Issue Procedures (MILSTRIP) shipments are normally the requisition
number, found on such

documents as the DD Form 1348-1A, Issue Release/Receipt Document, (See
Figure 202-7), DD

Form 1149 Requisition and Invoice/Shipping Document, (Figure 203-1), or
a contract. For most

other shipments, the TCN is constructed in the same standard four-part
format. The SEAVAN

TCN (assigned by the Water Clearance Authority (WCA)/Ocean Cargo
Clearance Authority

(OCCA)) differs from the standard by inclusion of a voyage number
instead of a Julian date and

by using the suffix to identify container service payment responsibility
and the container type.

The personal property TCN has a totally unique construction derived from
the sponsoring

member's/employee's Service, social security number, shipment
pickup/turn-in date, and the type

of personal property being shipped. TCN construction for the various
types of shipments is

detailed in the paragraphs listed below:

![](media/image16.png){width="5.96875in" height="2.0104166666666665in"}

![](media/image17.png){width="5.011111111111111in"
height="1.8541666666666667in"}

![](media/image18.png){width="5.99375in" height="2.3930555555555557in"}

![](media/image19.png){width="5.854166666666667in" height="2.25in"}

![](media/image20.png){width="5.947916666666667in"
height="1.9791666666666667in"}

![](media/image21.png){width="5.739583333333333in"
height="2.8541666666666665in"}

![](media/image22.png){width="5.479166666666667in" height="3.46875in"}

![](media/image23.png){width="5.489583333333333in" height="0.78125in"}

![](media/image24.png){width="5.65625in" height="3.1770833333333335in"}

![](media/image25.png){width="5.729166666666667in" height="3.125in"}

![](media/image26.png){width="4.885416666666667in"
height="0.9479166666666666in"}

![](media/image27.png){width="5.71875in" height="3.3229166666666665in"}

![](media/image28.png){width="5.479166666666667in" height="3.4375in"}

![](media/image29.png){width="4.947916666666667in" height="0.1875in"}

![](media/image30.png){width="5.5in" height="3.4791666666666665in"}

![](media/image31.png){width="5.739583333333333in"
height="3.3020833333333335in"}

![](media/image32.png){width="4.885416666666667in" height="0.3125in"}

![](media/image33.png){width="5.645833333333333in" height="3.40625in"}

![](media/image34.png){width="5.6875in" height="3.46875in"}

![](media/image35.png){width="5.239583333333333in" height="0.1875in"}

![](media/image36.png){width="5.177083333333333in"
height="3.3229166666666665in"}

![](media/image37.png){width="4.625in" height="4.03125in"}

![](media/image38.png){width="5.65625in" height="3.1041666666666665in"}

![](media/image39.png){width="5.5625in" height="3.5in"}

![](media/image40.png){width="5.177083333333333in" height="0.5in"}

![](media/image41.png){width="4.8125in" height="7.072916666666667in"}

![](media/image42.png){width="5.072916666666667in"
height="2.8854166666666665in"}

![](media/image43.png){width="2.7916666666666665in"
height="1.3958333333333333in"}

![](media/image44.png){width="5.145833333333333in" height="3.0in"}