**Index of Topics**

**Discussed at Teleconferences on**

**Implementing**

**Environmentally Preferable Purchasing Requirements**

**U.S. Department of Energy**

**October 14, 1998 -- July 31, 2008**

# Below is the index to the U.S. Department of Energy's quarterly teleconferences on implementing Environmentally Preferable Purchasing. When using information from past teleconferences, please check the date of the teleconference to determine whether the information is up to date. The index is organized according to the following subjects:

# AWARDS

GUIDANCE, POLICY, PROGRAM INFORMATION

PRODUCTS

RECYCLING

REPORTING

# 

# AWARDS

-   U.S. Department of Energy Award -- **2006:** Oct 26; **2005:** Oct
    27; **2004:** Oct 28

-   White House Closing the Circle Award -- **2008**: May 1; **2007**:
    Nov 1; **2006:** Jan 26; **2005:** Oct 27, Apr 28; **2004**: Oct 28,
    Jul 22; **2001**: Aug 30; **2000**: May 25; **1999** - Apr 29

# 

# GUIDANCE, POLICY, PROGRAM INFORMATION

# Acquisition Letters/Guide 

-   Chapter 23 "Environment, Conservation, and Occupational Safety" of
    DOE *Acquisition Guide* -- **2007**: Jul 26

-   Memorandum to DOE Procurement Directors to include environmental
    preferability, and, in particular biobased content, in purchasing
    contracts and orders -- **2004:** Oct 28

-   Revisions to incorporate EO 13148, Environmental Leadership, and EO
    13149, Fleet and Transportation Efficiency - **2001**: Mar 1

-   Signed May 16, 2000 - **2000**: May 25

-   Draft - **1999**: Aug 26

# 

# Environmentally Preferable Purchasing Program Guidance

-   Alternative Fuel/Vehicle Guidance -- **2006:** Jul 27; **2005:** Jan
    27

-   Biobased Product Guidance -- **2008**: Jul 31; **2007**: May 3;
    **2006**: Oct 26, Apr 27, Jan 26; **2005**: Jul 28, Apr 28, Jan 27;
    **2004:** Oct 28, Apr 27; **2003**: Mar 27; **2002:** Dec 12, May
    23; **2001**: Mar 1; **1998**: Oct 14

-   Changes to the Guidance: *U.S. Department of Energy* *Affirmative
    Procurement Program for Products Containing Recovered Materials* -
    **2001**: May 24, Mar 1; 1998: Oct 14

-   Checklist for Successful Environmentally Preferable Purchasing
    Program -- **2003**: Mar 27

-   Component of Environmentally Preferable Purchasing - **2002**: May
    23

-   Designated Products -- **2005**: Jul 28; **2001**: Aug 30; **2000**:
    Nov 30, Aug 17, Feb 24; **1998**: Oct 14

-   *DOE Environmentally Preferable Purchasing Program Handbook* -
    **2008**: Jul 31

-   *DOE Strategic Plan to Implement Executive Order 13101* - **2000**:
    Nov 30, Aug 17, May 25; **1998**: Oct 14

-   Energy Policy Act of 2005 -- **2006**: Jul 27

-   Energy/Water Efficient Product Guidance -- **2007**: Nov 1;
    **2006**: Jan 26; **2005**: Jan 27

-   Environment, Safety, and Health (EH) assumes responsibility for
    Pollution Prevention Program and with it the Environmentally
    Preferable Purchasing Program (contact information and website) --
    **2002**: Sep 26; **2001:** Nov 29

-   Federal Electronics Challenge -- Memorandum of Understanding --
    **2005:** Apr 28

-   *Federal* *Electronic Product Environmental Assessment Tool* --
    **2005:** Apr 28

-   Federal Electronics Recycling Contract -- READ -- **2005:** Apr 28

-   *Federal Guide for Green Construction Specs* -- **2005:** Apr 28

-   *Federal Leadership in High Performance and Sustainable Buildings*
    Memorandum of Understanding -- **2006**: Jul 27

-   *Federal Strategic Plan to Implement Executive Order 13101* -
    **1999**: Nov 17

-   *Hanford Site Strategic Plan to Implement Executive Order 13101* -
    **1999**: Nov 17

-   Historically Underutilized Businesses (HUB) and other small, local
    business purchasing requirements in relation to EPP - **2008**: Jul
    31

-   Name Change from Affirmative Procurement to Green Buying
    (Environmentally Preferable Purchasing) - **2001**: May 24

-   Newly Designated Products Added to Purchasing System -- **2005:**
    Apr 28

-   Recycled Product Guidance **-** Recovered Materials Advisory Notices
    (RMAN) -- **2006**: Jan 26; **1999**: Nov 17

-   Sustainable Design -- **2006**: Jan 26

# America Recycles Day - 2000: Nov 30

**Center for the New American Dream Conference** - **2002**: May 23

**Contract Template Language**

-   Office Supplies -- **2006**: Jul 27

**CPG - Comprehensive Procurement Guideline**

-   Newly Designated Products -- **2007**: Jul 26; **2004**: Jul 22;
    **1999**: Nov 17

-   Process - **1998**: Oct 14

-   Work group membership - **2000**: Nov 30

# DEAR - Department of Energy Acquisition Regulations

-   Changes -- **2001**: Mar 1

-   RCRA 6002 flow down to construction and other sub-contractors --
    **2007**: May 3, Jan 25; **2003**: Mar 27; **2001**: Mar 1;
    (following discussions prior to revised DEAR) **2000**: Aug 17, May
    25; **1999**: Nov 17, Aug 26

-   Recycling Coordinator requirement for all Facility Management
    Contractors - **2001**: Mar 1

**DOE Site EPP Programs -- 2007**: Jan 25 (Fermi Lab)

**Earth Day Activities -- 2008**: May 1

**Electronic Purchasing Systems -- 2005:** Apr 28; **2003:** Jun 26

**Environmental Management Systems and EPP**

-   *Incorporating Green Purchasing in Your Environmental Management
    System* -- **2006:** Jan 26; **2005:** Apr 28

-   How EMS Relates to Environmentally Preferable Purchasing - **2003**:
    Dec 4

**Environmentally Preferable Purchasing Experts** - **2000**: Aug 17

**Executive Order 13423 -- 2007:** May 3, Jan 25

**FAR - Federal Acquisition Requirements** - (discussion prior to
revised FAR) **1999**: Nov 17

-   FAR Case 2004-32 for Biobased Products -- **2008**: Feb 7; **2007**:
    Jul 26, May 3, Jan 25; **2006**: Apr 27; **2005**: Jan 27

-   FAR Case 2006-8 for Energy Efficiency -- **2008**: Feb 7; **2007**:
    Jul 26, May 3

-   FAR Case 2006-30 for EPEAT (computer) Products -- **2008**: Feb 7;
    **2007**: Jul 26, May 3, Jan 25

-   FAR Case for Recycled Construction Products -- **2007**: Jan 25

-   FAR Case 2005-39 for flow down of requirements to subcontractors --
    **2008**: Feb 7; **2007**: Jul 26, May 3, Jan 25

**Federal Electronics Challenge -- 2007**: Nov 1; **2003**: Sep 25

# Federal Environmental Executive -- 2004: Oct 28

# 

# Federal Environmental Symposium -- 2008: Feb 7; 2007: Nov 1

# 

# Fleets/Transportation -- 2007: May 3

# 

# Green Acquisition Advocates

-   Newly designated - **2001**: Mar 1

-   Position descriptions - **2000**: May 25; ("Point of Contact")
    **1999**: Aug 26

-   Signature requirement on purchases - **2001**: Mar 1

**Green Buildings/Interagency Sustainability Working Group -- 2007**:
Jan 25

**GSA Advantage Website** -- **2008**: Jul 31; **2007**: Nov 1, Jul 26

**Hindrances to Purchasing Top 9 Products** - **2002**: May 23, Dec 12;
**2000**: May 25

**Inspections, U.S. Environmental Protection Agency RCRA** -- **2003**:
Sep 25, Mar 27; **1999**: Aug 26

# Justification for Exempt Purchases

-   Allowed exemptions - **2001**: Mar 1; 1998: Oct 14

-   Form - **2001**: Mar 1

-   Requirement -- **2008**: Jul 31; **2001**: Mar 1

-   Tracking - **1999**: Aug 26

**Life Cycle Analyses (BEES) -- 2005**: Jul 28

**Material Safety Data Sheets** - **2008**: Jul 31

**Micropurchase Level** - **2001**: Mar 1; **1999**: Aug 26

**National Recycling Coalition Congress -- 2003**: Sep 25

**Performance/Purchasing Agreements & Contract Specifications**

-   Construction/Demolition - **2000**: Feb 24

-   Flow down of requirements in contracts -- **2002**: Dec 12

# Pilot Projects of Biobased Products -- 2004: Jul 22

# 

# Pollution Prevention Program

-   FY 2001 Conference - **2000**: Aug 17

-   Goals for 2005 and 2010 - **1999**: Nov 17

-   Information Portal - **2000**: May 25; **1999**: Aug 26

-   Site plans - **1999**: Nov 17

**Posters for Biobased Product Display -- 2005:** Apr 28

**Preferred Procurement Partnership** -- **2005**: Jan 27

**Price, Reasonable** - **1999**: Aug 26

# Reuse of Scientific Equipment -- 2008: May 1

# 

# Standards - 2003: Jun 26

-   EcoLogo Office Machines - **2008**: Feb 7

-   EPEAT Imaging Equipment - **2008**: Feb 7

**Sustainable Buildings**

-   Federal Commitment to Green Building and *Federal Green Construction
    Guide* **-- 2008**: Feb 7; **2007**: May 3; **2005**: Jul 28

-   High Performance Sustainable Buildings Assessment Tool - **2008**:
    Jul 31

# 

# Training 

-   DOE Buying Green Requirements: Why, What, and How to for all
    purchasers (invoice, P-Card, sub-contracts) - **2008**: Jul 31;
    **2001**: Mar 1; **2000**: May 25; **1999**: Aug 26

-   Gov Online Learning Center: Green Purchasing Training -- **2004:**
    Oct 28

-   Sustainable Products - **2001**: May 24

# Warranties 

-   Biobased -- **2008**: Jul 31; **2007**: Jul 26

**WasteWise Partnership Program available to federal facilities** -
**2001**: May 24

**Website** -- **2008**: Jul 31; **2005**: Oct 27

# PRODUCTS

**How to Find - 2004:** Apr 27 (biobased purchasing website); **2002**:
Dec 12 (three key websites); **2000**: Nov 30 (*Buying Resources Guide*)

**Additives** (biobased diesel) - **2008**: Jul 31

**Adhesives -- 2004:** Oct 28

**Antifreeze** -- **2005**: Oct 27; **1999**: Apr 29

# Bedding, bed linens, towels -- 2005: Jul 28

# 

# Binders -- 2005: Apr 28; 2002: Dec 12; 1999: Apr 29

**Blasting grit** -- **2004**: Oct 28, Jul 22; **2001**: Nov 29

**Bristols** - **2000**: May 25

**\*Carpet-nylon**

-   Biobased **- 2006**: Oct 26; **2005**: Jul 28

-   Recycled -- **2008**: Jul 31; **2006**: Jul 27; **2002**: May 23;
    **2001**: Nov 29

**\*Carpet-nylon backing**

-   biobased -- **2006**: Apr 27; **2005**: Jul 28

-   recycled - **2001**: Nov 29

**Carpet-polyester** -- **2004:** Oct 28; **2000**: Feb 24; **1999**:
Apr 29

# Cartridges -- toner, ink jet, color

# Blanket ordering agreement -- 2007: Nov 1

# Cartridgeless printers -- 2006: Apr 27

# Designated (toner color and black&white), not designated (ink jet) -- 2005: Apr 28; 2003: Jun 26

# Effect on warranty -- 2005: Apr 28; 2003: Jun 26; 2001: Aug 30

# How to ensure quality -- 2006: Apr 27; 2005: Apr 28; 2003: Jun 26; 2001: Aug 30; 1999: Jan 21 

# Life Cycle Analysis -- 2005: Oct 27

# Prebate programs - 1999: Jan 21

# Recycling toner cartridges/closed loop contracts - 2001: Aug 30; 1999: Jan 21'

# Suppliers -- 2008: Jul 31; 2003: Mar 27; 1999: Jan 21 

-   With recycled content - **2001**: Aug 30

**Caulking** -- **2004**: Jul 22

**Cement/concrete with cenospheres** -- **2004:** Oct 28; **2001**: Nov
29

**Cement/concrete with fly ash/blast furnace slag** -- **2007**: Jan 25;
**2006**: Jul 27; **2005:** Apr 28; **2002**: May 23; **2000**: May 25
(listed as one of top 9 products but not discussed), Feb 24

**Cement/concrete with silica fume** -- **2006**: Apr 27; **2004:** Oct
28; **2001**: Nov 29

**Certification** - **2000**: Feb 24; **1999**: Nov 17, Aug 26

**Chemicals -- 2007**: Jul 26; **2004:** Oct 28

**Cleaning products** - **2001**: Nov 29, Aug 30

-   Bath and tile -- **2006**: Oct 26

-   Carpet and upholstery -- **2006**: Oct 26

-   Floor stripper -- **2006**: Oct 26

-   Glass - **2006**: Oct 26, Jan 26

-   Hand and sanitizers -- **2006** Oct 26

-   Laundry -- **2006**: Oct 26

-   Wheels -- Fleet -- **2006**: Jan 26

**Clothing** **-- 2006**: Oct 26

**Compost -- 2007**: Nov 1

**Containers**

-   Biodegradable -- **2006**: Oct 26

-   Recycling - **2002**: Dec 12; **1999**: Apr 29

**Cutlery, biodegradable** -- **2006**: Oct 26

**Custodial Products/Services** -- **2005**: Apr 28, Jan 27; **2004:**
Apr 27; **2003:** Jun 2

**De-Icer** -- **2006**: Oct 26

**Detergent (Parts Washers)** -- **2004:** Jul 22, Apr 27

**Diesel --** **2007**: May 3, Jan 25; **2006**: Jan 26; **2004:** Jul
22, Apr 27

**Diesel fuel additives -- 2005**: Jul 28

**Drums, Industrial** - **2002**: Dec 12; **2000**: Nov 30

**Dust Suppressant** -- **2006**: Oct 26

**Electronic Equipment -- 2007**: Jul 26; **2003**: Sep 25

**Energy Efficient** - **2001**: Mar 1

-   Contract language for Energy Star rated products -- **2007**: Jul
    26; **2006**: Jan 26; **2003**: Mar 27

**Fertilizers** -- **2007**: Nov 1; **2006**: Oct 26

**Film**

-   Biodegradable -- **2006**: Oct 26

-   Durable plastic -- **2006**: Oct 26

**Flooring** - **2001**: Nov 29

-   Linoleum - **2000**: Feb 24

**Flowable fill** - **2000**: Feb 24

**Fluorescent light tubes** - **2001**: Nov 29, May 24

**Folders** - 1999: Apr 29

-   Plastic envelopes versus file/presentation folders -- **2005**: Oct
    27; **1998**: Oct 14

**Fuel, alternate** - **2000**: Nov 30

**Furniture-office** -- **2005:** Apr 28; **2004**: Oct 28, Jul 22;
**2001**: Nov 29, May 24

**Hydraulic fluids** - **2008**: Jul 31; **2004:** Apr 27; **2003:** Dec
4, Jun 26; **2002**: Dec 12

-   Mobile Equipment -- **2007**: May 3; **2005**: Jul 28

-   Stationary Equipment -- **2006**: Oct 26

**Insulation**

-   Cellulose loose fill, fiberglass, foam-in-place, phenolic rigid
    foam, rock wool (recycled content) - **2000**: Feb 24

-   Foam-in-place (biobased content) -- 2006: Oct 26; 2004: Jul 22

**Landscaping timbers** - **2008**: Jul 31

**Liners-plastic trash** -- **2006**: Apr 27; **1999**: Apr 29

**Lip Care** -- **2006**: Oct 26

**Lubricant**

-   Chainsaw -- **2007**: May 3

-   Cutting, drilling, tapping (machining fluid) -- **2007**: Jul 26,
    Jan 25; **2006**: Oct 26

-   Firearm -- **2006**: Oct 26

-   Gear -- **2007**: May 3

-   Metal Working -- **2006**: Oct 26

-   Greases (food grade, multi-purpose, rail track, truck, unspecified)
    -- **2006**: Oct 26

-   Penetrating -- **2008**: Jul 31; **2007**: May 3; **2006**: Jan 26;
    **2005**: Jul 28

-   Two-Cycle Engine -- **2007**: May 3; **2006**: Oct 26

-   Vehicle -- **2007**: Jul 26; **2006**: Apr 27; **1999**: Apr 29

**Lumber-plastic (non-structural)** - **2000**: Aug 17

**Mulch** - **2008**: Jul 31

**Non-Ozone Depleting Substances -- 2006:** Jul 27; **2004:** Oct 28

# Paint/Sealants

-   Biobased -- **2004**: Jul 22

# Consolidated versus reprocessed - 2000: Feb 24

-   Corrosion resistant -- **2006**: Jan 26

# Suppliers -- 2006: Apr 27; 2000: Feb 24; 1999: Apr 29

-   Volatile organic compounds - **2000**: Feb 24

-   Wood and concrete sealers -- **2008**: Jul 31; **2006**: Oct 26

# Panels, composite -- 2006: Oct 26

# 

# Paper

# Copy -- 2006: Jul 27; Apr 27; 2000: Nov 30; 1999: Apr 29, Jan 21; 1998: Oct 14

# Copy for Color Printers -- 2005: Apr 28

# Daily planner refills - 2001: May 24 

# Engineering pads - 2001: May 24 

# Sticky notes - 1999: Apr 29

# 

# Pipe-nonpressure -- 2006: Apr 27; 2004: Oct 28, Jul 22; 2001: Nov 29 

# 

# Racks-bicycle -- 2004: Oct 28, Jul 22; 2001: Nov 29 

# 

# Railroad Crossing Surfaces -- 2004: Oct 28

# 

# Ramps-modular threshold -- 2004: Oct 28, Jul 22; 2001: Nov 29 

# 

# Roof coating/sealant -- 2005: Jul 28

# 

# Roofing -- 2004: Oct 28, Jul 22; 2001: Nov 29

# 

# Signs - 2000: Nov 30

**Solvents**

-   Adhesive/mastic remover -- **2006**: Oct 26

-   Concrete/asphalt release fluid -- **2006**: Oct 26

-   Graffitti/grease remover -- **2006**: Oct 26

**Sorbents** - **2006**: Oct 26; **2005**: Oct 27; **2004**: Jul 22

# 

# Tires-recycled - 2001: Nov 29

# 

# Tires

# Low rolling resistance -- 2008: May 1

-   Non-lead weights -- **2008**: May 1

# Retread -- 2008: May 1; 2006: Apr 27; 2005: Apr 28; 1999: Apr 29

**Tissue -- 2006**: Apr 27

**Top (roughly \$1M) products purchased by DOE** -- **2006**: Apr 27;
**2005:** Apr 28; **2002**: Dec 12, May 23; **2000**: May 25

**Transformer Fluid** -- **2006**: Oct 26

**Typewriter printer ribbons** - **1999**: Apr 29

**Vehicular parts** -- **2006**: Apr 27; **2005:** Apr 28; **2004**: Oct
28, Jul 22; **2003**: Mar 27; **2001**: Nov 29

**Viewgraphs** -- **2005**: Oct 27

**Waterless urinals** -- **2005**: Jan 27

**Water tank coating/sealant -- 2005**: Jul 28

# RECYCLING

-   Radioactive contamination concerns - **2000**: Nov 30

# 

# REPORTING

# 

# Methods

-   Copy paper as a separate item - **2000**: May 25

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-   Environmentally preferable purchases - **2000**: Nov 30

-   Justified exceptions -- **2004**: Jul 22 Publications - **2001**:
    Aug 30

-   Office of Management and Budget Scorecards -- **2007**: Jul 26

-   Tracking -- **2008**: Feb 7; **2006**: Jan 26 (software); **2000**:
    Nov 30, Aug 17, Feb 24 (construction); **1999**: Aug 26 (software)

-   Vendor reporting -- **2005**: Jan 27

# On-Line

-   FY2008 preliminary reporting instructions - **2008**: Jul 31

-   FY2007 reporting instructions -- **2007**: Nov 1

-   FY2006 reporting instructions -- **2006**: Oct 26

-   FY2005 reporting instructions -- **2005**: Oct 27

-   FY2004 reporting instructions -- **2004:** Oct 28

-   FY2003 reporting instructions -- **2003:** Dec 4, Sep 25, Mar 27

-   FY2002 reporting instructions, due dates, and new contact
    information -- **2002**: Sep 26

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-   FY2001 reporting instructions - **2001**: Nov 29

-   FY2000 reporting instructions - **2000**: Nov 30, Aug 17

-   FY1999 reporting instructions - **1998**: Oct 14

# Requirements

# \$10,000 reporting requirement - 2000: Nov 30; 1999: Nov 17, Aug 26; 1998: Oct 14

-   GSA purchases -- **2003**: Dec 4

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-   Newly designated items - **2000**: Aug 17

-   Paper purchasing requirement with no exceptions - **1999**: Jan 21

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-   Product availability review annually - **2001**: Nov 29

-   Proposal to streamline - **2001**: Nov 29; **2002**: May 23

-   Streamlining -- **2007**: Jan 25

-   Website -- **2007**: Jan 25

**Results**

-   FY2007 - **2008**: Feb 7

-   FY2006 -- **2007**: Jan 25

-   FY2005 -- **2006**: Apr 27

-   FY2004 -- **2005**: Jan 27

-   FY2003 -- **2004**: Jul 22

-   FY2002 -- **2003**: Mar 27

-   FY2001 - **2002**: May 23

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-   FY2000 versus FY1999 - **2001**: Mar 1

-   FY1999 - **2000**: Feb 24

-   FY1998 - **1999**: Jan 21

-   FY1997 - **1998**: Oct 14

-   Since FY1997, posted on the DOE website for all DOE sites -
    **2001**: Mar 1

#