![](media/image1.png){width="3.5in" height="3.5in"}

**U.S. DEPARTMENT OF EDUCATION**

**Education Data Exchange Network (EDEN)**

**N123 -- MEP Students Served Regular School Year**

**File Specifications**

**Version 3.0**

**(New for 2006-07)**

**SY 2006-07**

**July 2007**

This technical guide was produced under U.S. Department of Education
Contract No. GS00F0049M--ED05P01299 with Perot Systems Government
Services, Inc. Brandon Scott served as the contracting officer's
representative. No official endorsement by the U.S. Department of
Education of any product, commodity, service or enterprise mentioned in
this publication is intended or should be inferred.

**U.S. Department of Education**

Margaret Spellings

*Secretary*

**Office of Planning, Evaluation and Policy Development**

Doug Mesecar

*Acting Assistant Secretary*

![](media/image2.wmf){width="1.3854330708661418in"
height="0.20826771653543308in"}

July 2007

This technical guide is in the public domain. Authorization to reproduce
it in whole or in part is granted. While permission to reprint this
publication is not necessary, the citation should be: U.S. Department of
Education, Office of Planning, Evaluation and Policy Development, *N123
-- Migrant Students Served Regular School Year File Specifications*,
Washington, D.C., 2007.

This technical guide is also available on the Department's Web site at:
<http://www.ed.gov/edfacts/>.

On request, this publication is available in alternate formats, such as
Braille, large print, or computer diskette. For more information, please
contact the Department's Alternate Format Center at (202) 260--0852 or
(202) 260--0818.

[]{#__RefHeading___Toc172392591 .anchor}DOCUMENT CONTROL

DOCUMENT INFORMATION

  --------------- --------------------------------------------------------
  **Title:**      N123 -- MEP Students Served Regular School Year File
                  Specifications

  **Revision:**   Version 3.0

  **Issue Date:** July 2007

  **Security      Unclassified -- For Official Use Only
  Level:**        

  **Filename:**   497808.doc
  --------------- --------------------------------------------------------

DOCUMENT HISTORY

  ----------- ------------- -----------------------------------------------
  **Version   **Date**      **Summary of Change**
  Number**                  

                            

                            
  ----------- ------------- -----------------------------------------------

RELEASE AUTHORIZATION

  ----------------------- -----------------------------------------------
  **Name**                **Signature / Date**

  Author                  

  QA                      

  Release Authority       
  ----------------------- -----------------------------------------------

[]{#__RefHeading___Toc172392592 .anchor}PREFACE

This document provides technical instructions for building files that
can be submitted through the Education Data Exchange Network (EDEN).
This document is used in coordination with the ED*Facts* Workbook and
the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K
through 12, educational data residing at the U.S. Department of
Education. The EDEN Submission System is an electronic system that
facilitates the efficient and timely transmission of data from SEAs to
the U.S. Department of Education.

**Contents**

[**DOCUMENT CONTROL ii**](#__RefHeading___Toc172392591)

[PREFACE iii](#__RefHeading___Toc172392592)

[1.0 PURPOSE 1](#purpose)

[1.1 Changes from the SY 2005--06 File Specifications
1](#changes-from-the-sy-200506-file-specifications)

[1.2 Requirements for Submitting this Data Group
1](#requirements-for-submitting-this-data-group)

[2.0 FILE NAMING CONVENTION 2](#file-naming-convention)

[3.0 GUIDANCE FOR SUBMITTING THIS FILE
2](#guidance-for-submitting-this-file)

[3.1 Definitions 3](#definitions)

[3.2 Population Status 3](#population-status)

[4.0 SEA MEP STUDENTS SERVED Regular School year FILE
4](#sea-mep-students-served-regular-school-year-file)

[4.1 Header Record Definition 4](#header-record-definition)

[4.2 Data Record Definition 5](#data-record-definition)

[4.3 SEA MEP Students Served Regular School Year File Examples
7](#sea-mep-students-served-regular-school-year-file-examples)

[4.3.1 Partial Record Sample for Fixed Format SEA MEP Students Served
Regular School Year File
7](#partial-record-sample-for-fixed-format-sea-mep-students-served-regular-school-year-file)

[4.3.2 Partial Record Sample for Comma--Delimited File Format SEA MEP
Students Served Regular School Year File
8](#partial-record-sample-for-commadelimited-file-format-sea-mep-students-served-regular-school-year-file)

[4.3.3 Partial Record Sample for Tab--Delimited File Format SEA MEP
Students Served Regular School Year File
9](#partial-record-sample-for-tabdelimited-file-format-sea-mep-students-served-regular-school-year-file)

[5.0 LEA MEP STUDENTS SERVED Regular school year FILE
10](#lea-mep-students-served-regular-school-year-file)

[5.1 Header Record Definition 10](#header-record-definition-1)

[5.2 Data Record Definition 11](#data-record-definition-1)

[5.3 LEA MEP Students Served Regular School Year File Examples
13](#lea-mep-students-served-regular-school-year-file-examples)

[5.3.1 Partial Record Sample for Fixed Format LEA MEP Students Served
Regular School Year File
13](#partial-record-sample-for-fixed-format-lea-mep-students-served-regular-school-year-file)

[5.3.2 Partial Record Sample for Comma--Delimited File Format LEA MEP
Students Served Regular School Year File
14](#partial-record-sample-for-commadelimited-file-format-lea-mep-students-served-regular-school-year-file)

[5.3.3 Partial Record Sample for Tab--Delimited File Format LEA MEP
Students Served Regular School Year File
15](#partial-record-sample-for-tabdelimited-file-format-lea-mep-students-served-regular-school-year-file)

# PURPOSE

This document contains instructions for building fixed and delimited
files to submit ED*Facts* Data Group: Migrant Education Program (MEP)
Students Served Regular School Year Table, ID# 636. The definition for
this data group is in the row "Table Name" in Table 4.2-1.

A separate document contains the XML file formats. General guidance for
constructing all EDEN file types may be found in the ED*Facts*
Workbook*.*

The data included in this file specification are currently collected in
the Consolidated State Performance Report (CSPR).

## Changes from the SY 2005--06 File Specifications

-   N/A -- This file specification is new for SY 2006-07.

## Requirements for Submitting this Data Group

The data group is submitted at the following levels:

-   SEA

-   LEA -- for any LEA that has a federal migrant education program

Records for the LEAs need only include those grade levels offered at the
LEA. For example, if the highest grade at a LEA is 6^th^, the record for
that LEA does not need to include grades 7^th^ through 12^th^.

The following table indicates the valid combinations of categories and
the sub--totals and/or totals needed for this file. An "X" in the column
indicates that the column must be populated when reporting that
particular category. The total indicator must be either "Y" (Yes) or "N"
(No). If the record is for a detail count, specify an "N" (No). If the
record is for a subtotal or grand total, specify a "Y" (Yes).

**Table 1.2--1: MEP Students Served Regular School Year** Tables,
Required Categories, and Applicable Totals

+------------+------------+----------------+--------+-----------------+
| **Table    | **Age/**   | **Migrant      | *      | **Comments**    |
| Name**     |            | Priority for   | *Total |                 |
|            | **Grade    | Services       | Indic  |                 |
|            | (          | Status**       | ator** |                 |
|            | Migrant)** |                |        |                 |
+------------+------------+----------------+--------+-----------------+
| **MIGRNTS  | X          | X              | N      |                 |
| ERVREGSY** |            |                |        |                 |
+------------+------------+----------------+--------+-----------------+
| **MIGRNTS  | X          |                | Y      | Subtotal        |
| ERVREGSY** |            |                |        |                 |
+------------+------------+----------------+--------+-----------------+

# FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an
important consideration for users of the EDEN Data Submission System.
Being able to identify a particular file can greatly facilitate any
technical assistance that may be requested by the State. A maximum of 25
characters (including the file extension) is allowed for the file name.
The following is the naming convention for MEP Students Served Regular
School Year file submissions:

sslev**MSTSVRGSY**vvvvvv.ext

Where:

> **ss** = Two--character USPS State Abbreviation for the submitting
> SEA.
>
> **lev** = Three--character abbreviation for the level submitted. Use:
>
> SEA for a State Education Agency MEP Students Served Regular School
> Year submission
>
> LEA for a Local Education Agency MEP Students Served Regular School
> Year submission
>
> **Filename** = **MSTSVRGSY** (no more than nine digits)
>
> **vvvvvvv** = Up to seven--character alphanumeric string designated by
> the SEA to uniquely identify the individual submission (e.g., ver0001,
> v010803).
>
> **.ext** = Three--character file extension identifying the file format
> as follows:

.txt -- fixed format

.csv -- comma--delimited format

.tab -- tab--delimited format

# GUIDANCE FOR SUBMITTING THIS FILE

This file specification collects the number of migrant children who
participated in MEP during the regular school year. There are several
file specifications that collect data on migrant children. Section 4.4
"Relationship among files" in the ED*Facts* Workbook explains how these
files relate to one another.

Participating migrant children include:

-   Children who received instructional or support services funded in
    whole or in part with MEP funds.

-   Children who received a MEP-funded service, even those children who
    continued to receive services (1) during the term their eligibility
    ended, (2) for one additional school year after their eligibility
    ended, if comparable services were not available through other
    programs, and (3) in secondary school after their eligibility ended,
    and served through credit accrual programs until graduation (e.g.,
    children served under the continuation of services authority,
    Section 1304(e)(1--3)).

Participating migrant children do not include:

-   Children who were served through a Title I SWP where MEP funds [were
    combined]{.underline} with those of other programs.

-   Children who were served during the summer/intersession term only.

-   Children who were served by a "referred" service only.

Report children in the highest age/grade that they attained during the
reporting period. Age 3 to 5 is for those children who are not in
kindergarten. Report 5 year olds in kindergarten using kindergarten.

Fields that are defined as "Number" can contain values with leading
zeros or without leading zeros. Additionally, when submitting fixed
format files, "Number" fields can be either right or left justified.
This applies to the following fields:

-   "Total Records in File" in the Header

-   "File Record Number" in the Data Record

-   "Count" fields in the Data Record, i.e., Teacher Count, Student
    Count

## Definitions

**Migratory Children** (also referred to as Children with Migrant
Status) -- Children who are, or whose parents or spouses are, migratory
agricultural workers, including migratory dairy workers, or migratory
fishers, and who, in the preceding 36 months, in order to accompany such
parents or spouses in order to obtain temporary or seasonal employment
in agricultural or fishing work (A) have moved from one LEA to another;
(B) in a State that is comprised of a single LEA, have moved from one
administrative area to another within such LEA; or (C) reside in an LEA
of more than 15,000 square miles and migrate a distance of 20 miles or
more to a temporary residence to engage in a fishing activity.

## Population Status

The "Pop" column in the header and data records is coded as follows:

> M - Mandatory, this field must always be populated
>
> A - This field is populated in accordance with table 1.2-1
>
> O - Optional, data in this field is optional

# SEA MEP STUDENTS SERVED Regular School year FILE

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the SEA MEP Students Served
Regular School Year File. The file type is specified in the header
record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

Section 4.3 contains examples of the header record.

**Table 4.1--1: SEA MEP Students Served Regular School Year** File
Header Record

  -----------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**   **Permitted
  Element      Position**                                                                 Values**
  Name**                                                                                  
  ------------ ------------ ------------ ---------- --------- --------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file **SEA MIGRANT
                                                              being submitted.            STUDENTS
                                                                                          SERVED
                                                                                          REGULAR SY**

  Total        51           10           Number     M         The total number of Data     
  Records in                                                  Records contained in the    
  File                                                        file. The header record is  
                                                              NOT included in this count. 

  File Name    61           25           String     M         File Name and extension are  
  (Including                                                  provided by the SEA. The    
  file                                                        file name should be the     
  extension)                                                  same as the external file   
                                                              name. (Please see *File     
                                                              Naming Convention* in       
                                                              Section 2.0 of this         
                                                              document.)                  

  File         86           32           String     M         Any combination of standard  
  Identifier                                                  characters to further       
                                                              identify the file as        
                                                              specified by the SEA, e.g., 
                                                              a date, person's name, and  
                                                              version number.             

  File         118          9            String     M         Enter the Academic School    
  Reporting                                                   Year for which data is      
  Period                                                      being reported. The         
                                                              required format for         
                                                              entering the File Reporting 
                                                              Period is \"CCYY--CCYY\" or 
                                                              \"CCYY CCYY\", where either 
                                                              a hyphen or a space must    
                                                              separate the beginning and  
                                                              ending years, e.g.,         
                                                              2006--2007 or 2006 2007.    

  Filler       127          224          String     M         Leave filler fields blank.   

  Carriage     351          1                       M                                     
  Return /                                                                                
  Line Feed                                                                               
  (CRLF)                                                                                  
  -----------------------------------------------------------------------------------------------------

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as sub--totals and grand
totals.

Section 4.3 contains examples of Data Records.

**Table 4.2--1: SEA MEP Students Served Regular School Year** File Data
Records

  -------------------------------------------------------------------------------------------------------
  **Data        **Start\     **Length**   **Type**   **Pop**   **Definition /       **Permitted Values**
  Element       Position**                                     Comments**           
  Name**                                                                            
  ------------- ------------ ------------ ---------- --------- -------------------- ---------------------
  File Record   1            6            Number     M         A sequential number  
  Number                                                       assigned by the      
                                                               State that is unique 
                                                               to each row entry    
                                                               within the file.     

  **ID 559\     7            2            String     M         The two--digit       For a list of valid
  **FIPS State                                                 Federal Information  FIPS State Codes,
  Code                                                         Processing Standards refer to the
                                                               (FIPS) for the       ED*Facts* Workbook.
                                                               state, District of   
                                                               Columbia, and the    
                                                               possessions and      
                                                               freely associated    
                                                               areas of the United  
                                                               States (e.g., Puerto 
                                                               Rico).               

  **ID 570\     9            2            String     M         A number used in     **01** = State
  **State                                                      EDEN to uniquely     Education Agency
  Agency Number                                                identify state       
                                                               agencies. This ID    
                                                               cannot be updated    
                                                               through this file.   

  Filler        11           14           String     M         Leave filler field    
                                                               blank.               

  Filler        25           20           String     M         Leave filler field    
                                                               blank.               

  Table Name    45           20           String     M         The unduplicated     **MIGRNTSERVREGSY**
                                                               number of migrant    
                                                               students who are     
                                                               served by a Migrant  
                                                               Education Program    
                                                               (MEP) during the     
                                                               regular school year  

  Age/Grade     65           15           String     M         The age group or     **0TO2** = Age 0 to
  (Migrant)                                                    grade level of       2\
                                                               students receiving   **3TO5** = Age 3 to
                                                               migrant education    5\
                                                               services.            **KG** =
                                                                                    Kindergarten\
                                                                                    **01** = Grade 1\
                                                                                    **02** = Grade 2\
                                                                                    **03** = Grade 3\
                                                                                    **04** = Grade 4\
                                                                                    **05** = Grade 5\
                                                                                    **06** = Grade 6\
                                                                                    **07** = Grade 7\
                                                                                    **08** = Grade 8\
                                                                                    **09** = Grade 9\
                                                                                    **10** = Grade 10\
                                                                                    **11** = Grade 11\
                                                                                    **12** = Grade 12\
                                                                                    **OOS** = Out of
                                                                                    School\
                                                                                    **UG** = Ungraded\
                                                                                    **MISSING**

  Migrant       80           15           String     A         An indication that   **PS** = Students
  Priority for                                                 the students have    classified as having
  Services                                                     been classified as a \"Priority for
  Status                                                       migrant student at   Services\"\
                                                               risk of failing to   **NPS** = Students
                                                               meet the state       not classified as
                                                               achievement          having \"Priority for
                                                               requirements, and    Services\"\
                                                               therefore have a     **MISSING\
                                                               priority to receive  NOTCOLLECT** = Not
                                                               services.            Collected

  Filler        95           15           String     M         Leave filler field   
                                                               blank.               

  Filler        110          15           String     M         Leave filler field   
                                                               blank.               

  Filler        125          15           String     M         Leave filler field   
                                                               blank.               

  Total         140          1            String     M         An indicator that    **N** = specifies
  Indicator                                                    defines the count    detail level\
                                                               level (i.e., detail  **Y** = specifies a
                                                               level, subtotal      subtotal or grand
                                                               level or grand total total level.
                                                               level).              

  Explanation   141          200          String     O         Submitted files will 
                                                               be processed through 
                                                               various edit checks. 
                                                               When unusual         
                                                               conditions are       
                                                               detected, warning    
                                                               errors may be        
                                                               issued, even though  
                                                               the data may be      
                                                               valid. When this     
                                                               occurs, an           
                                                               explanation          
                                                               responding to the    
                                                               warning may be       
                                                               submitted with the   
                                                               data, or after files 
                                                               have been processed. 
                                                               The U.S. Department  
                                                               of Education will    
                                                               verify explanations, 
                                                               and after            
                                                               verification, accept 
                                                               the data.            

  Student Count 341          10           Number     M         If the count          
                                                               provided is either a 
                                                               subtotal or grand    
                                                               total, it must be    
                                                               equal to or greater  
                                                               than the sum of its  
                                                               parts.               

  Carriage      351          1                       M                               
  Return / Line                                                                     
  Feed (CRLF)                                                                       
  -------------------------------------------------------------------------------------------------------

## SEA MEP Students Served Regular School Year File Examples

### Partial Record Sample for Fixed Format SEA MEP Students Served Regular School Year File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format SEA MEP Students Served Regular School Year File

The following text shows a portion of the header row and data rows.[^1]

### Partial Record Sample for Tab--Delimited File Format SEA MEP Students Served Regular School Year File

The following text shows a portion of the header row and data rows.[^2]

# LEA MEP STUDENTS SERVED Regular school year FILE

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the LEA MEP Students Served
Regular School Year File. The file type is specified in the header
record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

See Section 5.3 for examples of the header record.

**Table 5.1--1: LEA MEP Students Served Regular School Year** File
Header Record

  -----------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**   **Permitted
  Element      Position**                                                                 Values**
  Name**                                                                                  
  ------------ ------------ ------------ ---------- --------- --------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file **LEA MIGRANT
                                                              being submitted.            STUDENTS
                                                                                          SERVED
                                                                                          REGULAR SY**

  Total        51           10           Number     M         The total number of Data    
  Records in                                                  Records contained in the    
  File                                                        file. The header record is  
                                                              NOT included in this count. 

  File Name    61           25           String     M         File Name and extension are 
  (Including                                                  provided by the SEA. The    
  file                                                        file name should be the     
  extension)                                                  same as the external file   
                                                              name. (Please see *File     
                                                              Naming Convention* in       
                                                              Section 2.0 of this         
                                                              document.)                  

  File         86           32           String     M         Any combination of standard 
  Identifier                                                  characters to further       
                                                              identify the file as        
                                                              specified by the SEA, e.g., 
                                                              a date, person's name, and  
                                                              version number.             

  File         118          9            String     M         Enter the Academic School   
  Reporting                                                   Year for which data is      
  Period                                                      being reported. The         
                                                              required format for         
                                                              entering the File Reporting 
                                                              Period is \"CCYY--CCYY\" or 
                                                              \"CCYY CCYY\", where either 
                                                              a hyphen or a space must    
                                                              separate the beginning and  
                                                              ending years, e.g.,         
                                                              2006--2007 or 2006 2007.    

  Filler       127          224          String     M         Leave filler fields blank.   

  Carriage     351          1                       M                                     
  Return /                                                                                
  Line Feed                                                                               
  (CRLF)                                                                                  
  -----------------------------------------------------------------------------------------------------

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as sub--totals and grand
totals.

See Section 5.3 for examples of the Data Record.

**Table 5.2--1: LEA MEP Students Served Regular School Year** File Data
Records

+--------+----+----+----+---+------------------------+----------------+
| **Data | ** | ** | ** | * | **Definition /         | **Permitted    |
| E      | St | Le | Ty | * | Comments**             | Values**       |
| lement | ar | ng | pe | P |                        |                |
| Name** | t\ | th | ** | o |                        |                |
|        | Po | ** |    | p |                        |                |
|        | si |    |    | * |                        |                |
|        | ti |    |    | * |                        |                |
|        | on |    |    |   |                        |                |
|        | ** |    |    |   |                        |                |
+========+====+====+====+===+========================+================+
| File   | 1  | 6  | Nu | M | A sequential number    |                |
| Record |    |    | mb |   | assigned by the State  |                |
| Number |    |    | er |   | that is unique to each |                |
|        |    |    |    |   | row entry within the   |                |
|        |    |    |    |   | file.                  |                |
+--------+----+----+----+---+------------------------+----------------+
| **ID   | 7  | 2  | St | M | The two--digit Federal | For a list of  |
| 559\   |    |    | ri |   | Information Processing | valid FIPS     |
| **FIPS |    |    | ng |   | Standards (FIPS) for   | State Codes,   |
| State  |    |    |    |   | the state, District of | refer to the   |
| Code   |    |    |    |   | Columbia, and the      | ED*Facts*      |
|        |    |    |    |   | possessions and freely | Workbook.      |
|        |    |    |    |   | associated areas of    |                |
|        |    |    |    |   | the United States      |                |
|        |    |    |    |   | (e.g., Puerto Rico).   |                |
+--------+----+----+----+---+------------------------+----------------+
| **ID   | 9  | 2  | St | M | A number used in EDEN  | **01** = State |
| 570\   |    |    | ri |   | to uniquely identify   | Education      |
| *      |    |    | ng |   | state agencies. This   | Agency         |
| *State |    |    |    |   | ID cannot be updated   |                |
| Agency |    |    |    |   | through this file.     |                |
| Number |    |    |    |   |                        |                |
+--------+----+----+----+---+------------------------+----------------+
| **ID   | 11 | 14 | St | M | The identifier         |                |
| 4\     |    |    | ri |   | assigned to a local    |                |
| *      |    |    | ng |   | education agency (LEA) |                |
| *State |    |    |    |   | by the State Education |                |
| LEA    |    |    |    |   | Agency (SEA). Also     |                |
| Iden   |    |    |    |   | known as State LEA ID. |                |
| tifier |    |    |    |   | This ID is a required  |                |
|        |    |    |    |   | field. This data       |                |
|        |    |    |    |   | element cannot be      |                |
|        |    |    |    |   | updated through this   |                |
|        |    |    |    |   | file.                  |                |
+--------+----+----+----+---+------------------------+----------------+
| Filler | 25 | 20 | St | M | Leave filler field     |                |
|        |    |    | ri |   | blank.                 |                |
|        |    |    | ng |   |                        |                |
+--------+----+----+----+---+------------------------+----------------+
| Table  | 45 | 20 | St | M | The unduplicated       | **MIG          |
| Name   |    |    | ri |   | number of migrant      | RNTSERVREGSY** |
|        |    |    | ng |   | students who are       |                |
|        |    |    |    |   | served by a Migrant    |                |
|        |    |    |    |   | Education Program      |                |
|        |    |    |    |   | (MEP) during the       |                |
|        |    |    |    |   | regular school year    |                |
+--------+----+----+----+---+------------------------+----------------+
| Age    | 65 | 15 | St | M | The age group or grade | **0TO2** = Age |
| /Grade |    |    | ri |   | level of students      | 0 to 2\        |
| (Mi    |    |    | ng |   | receiving migrant      | **3TO5** = Age |
| grant) |    |    |    |   | education services.    | 3 to 5\        |
|        |    |    |    |   |                        | **KG** =       |
|        |    |    |    |   |                        | Kindergarten\  |
|        |    |    |    |   |                        | **01** = Grade |
|        |    |    |    |   |                        | 1\             |
|        |    |    |    |   |                        | **02** = Grade |
|        |    |    |    |   |                        | 2\             |
|        |    |    |    |   |                        | **03** = Grade |
|        |    |    |    |   |                        | 3\             |
|        |    |    |    |   |                        | **04** = Grade |
|        |    |    |    |   |                        | 4\             |
|        |    |    |    |   |                        | **05** = Grade |
|        |    |    |    |   |                        | 5\             |
|        |    |    |    |   |                        | **06** = Grade |
|        |    |    |    |   |                        | 6\             |
|        |    |    |    |   |                        | **07** = Grade |
|        |    |    |    |   |                        | 7\             |
|        |    |    |    |   |                        | **08** = Grade |
|        |    |    |    |   |                        | 8\             |
|        |    |    |    |   |                        | **09** = Grade |
|        |    |    |    |   |                        | 9\             |
|        |    |    |    |   |                        | **10** = Grade |
|        |    |    |    |   |                        | 10\            |
|        |    |    |    |   |                        | **11** = Grade |
|        |    |    |    |   |                        | 11\            |
|        |    |    |    |   |                        | **12** = Grade |
|        |    |    |    |   |                        | 12\            |
|        |    |    |    |   |                        | **OOS** = Out  |
|        |    |    |    |   |                        | of School\     |
|        |    |    |    |   |                        | **UG** =       |
|        |    |    |    |   |                        | Ungraded\      |
|        |    |    |    |   |                        | **MISSING**    |
+--------+----+----+----+---+------------------------+----------------+
| M      | 80 | 15 | St | A | An indication that the | **PS** =       |
| igrant |    |    | ri |   | students have been     | Student is     |
| Pr     |    |    | ng |   | classified as a        | classified as  |
| iority |    |    |    |   | migrant student at     | having         |
| for    |    |    |    |   | risk of failing to     | \"Priority for |
| Se     |    |    |    |   | meet the state         | Services\"\    |
| rvices |    |    |    |   | achievement            | **NPS** =      |
| Status |    |    |    |   | requirements, and      | Student is not |
|        |    |    |    |   | therefore have a       | classified as  |
|        |    |    |    |   | priority to receive    | having         |
|        |    |    |    |   | services.              | \"Priority for |
|        |    |    |    |   |                        | Services\"     |
|        |    |    |    |   |                        |                |
|        |    |    |    |   |                        | **MISSING\     |
|        |    |    |    |   |                        | NOTCOLLECT** = |
|        |    |    |    |   |                        | Not Collected  |
+--------+----+----+----+---+------------------------+----------------+
| Filler | 95 | 15 | St | M | Leave filler field     |                |
|        |    |    | ri |   | blank.                 |                |
|        |    |    | ng |   |                        |                |
+--------+----+----+----+---+------------------------+----------------+
| Filler | 1  | 15 | St | M | Leave filler field     |                |
|        | 10 |    | ri |   | blank.                 |                |
|        |    |    | ng |   |                        |                |
+--------+----+----+----+---+------------------------+----------------+
| Filler | 1  | 15 | St | M | Leave filler field     |                |
|        | 25 |    | ri |   | blank.                 |                |
|        |    |    | ng |   |                        |                |
+--------+----+----+----+---+------------------------+----------------+
| Total  | 1  | 1  | St | M | An indicator that      | **N** =        |
| Ind    | 40 |    | ri |   | defines the count      | specifies      |
| icator |    |    | ng |   | level (i.e., detail    | detail level\  |
|        |    |    |    |   | level, subtotal level  | **Y** =        |
|        |    |    |    |   | or grand total level). | specifies a    |
|        |    |    |    |   |                        | subtotal or    |
|        |    |    |    |   |                        | grand total    |
|        |    |    |    |   |                        | level.         |
+--------+----+----+----+---+------------------------+----------------+
| Expla  | 1  | 2  | St | O | Submitted files will   |                |
| nation | 41 | 00 | ri |   | be processed through   |                |
|        |    |    | ng |   | various edit checks.   |                |
|        |    |    |    |   | When unusual           |                |
|        |    |    |    |   | conditions are         |                |
|        |    |    |    |   | detected, warning      |                |
|        |    |    |    |   | errors may be issued,  |                |
|        |    |    |    |   | even though the data   |                |
|        |    |    |    |   | may be valid. When     |                |
|        |    |    |    |   | this occurs, an        |                |
|        |    |    |    |   | explanation responding |                |
|        |    |    |    |   | to the warning may be  |                |
|        |    |    |    |   | submitted with the     |                |
|        |    |    |    |   | data, or after files   |                |
|        |    |    |    |   | have been processed.   |                |
|        |    |    |    |   | The U.S. Department of |                |
|        |    |    |    |   | Education will verify  |                |
|        |    |    |    |   | explanations, and      |                |
|        |    |    |    |   | after verification,    |                |
|        |    |    |    |   | accept the data.       |                |
+--------+----+----+----+---+------------------------+----------------+
| S      | 3  | 10 | Nu | M | If the count provided  |                |
| tudent | 41 |    | mb |   | is either a subtotal   |                |
| Count  |    |    | er |   | or grand total, it     |                |
|        |    |    |    |   | must be equal to or    |                |
|        |    |    |    |   | greater than the sum   |                |
|        |    |    |    |   | of its parts.          |                |
+--------+----+----+----+---+------------------------+----------------+
| Ca     | 3  | 1  |    | M |                        |                |
| rriage | 51 |    |    |   |                        |                |
| Return |    |    |    |   |                        |                |
| / Line |    |    |    |   |                        |                |
| Feed   |    |    |    |   |                        |                |
| (CRLF) |    |    |    |   |                        |                |
+--------+----+----+----+---+------------------------+----------------+

## LEA MEP Students Served Regular School Year File Examples

### Partial Record Sample for Fixed Format LEA MEP Students Served Regular School Year File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format LEA MEP Students Served Regular School Year File

The following text shows a portion of the header row and data rows.[^3]

### Partial Record Sample for Tab--Delimited File Format LEA MEP Students Served Regular School Year File

The following text shows a portion of the header row and data rows.[^4]

![](media/image1.png){width="1.5in" height="1.5in"}

The Department of Education\'s mission is to promote student achievement
and preparation for global competitiveness by fostering educational
excellence and ensuring equal access.

www.ed.gov

[^1]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^2]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^3]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^4]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.