**ALA Summer Meeting 2008**

**ALCTS Technical Services Directors of Large Research Libraries**

**University of Illinois Urbana Champaign Library**

**Round-Robin Update**

[[General]{.underline}]{.smallcaps}

WorldCat Local implementation: We are still in the Illinois pilot
project but have been delayed due to problems retrieving availability on
the Voyager Universal Catalog. We hope to have a good timeline on a fix
to this by mid July and based on that, will decide on a plan to move
forward or not.

[Administration and Management]{.smallcaps}

The New Service Model process continues at UIUC. A final report of the
task force charged with identifying and vetting these proposals is
posted at: <http://www.library.uiuc.edu/committee/budgetplus/nsmfinal/>.
The Library is currently in the midst planning the implementation of the
first six proposals. Most of these had fairly broad support and range
from the consolidation of one unit library to rethinking technical
services operations.

[facilities]{.smallcaps}

Main/Undergraduate Library Feasibility Study -- The Library's
feasibility study continues.

The Library's sprinkler project is in the final stages. The
Undergraduate Library, Main Stacks, and most of the targeted spaces in
the Main Library are complete.

Ground was broken on the second phase of the Library's high-density
storage facility.

Funding has been secured to replace the HVAC system serving the Rare
Book and Manuscript Library.

[[Collections]{.underline}]{.smallcaps}

[Materials Budget]{.smallcaps}

The Library received an allocation increase of \$595,000 for the current
fiscal year. This equaled 4.95% of our state allocation.

[Approval Plan]{.smallcaps}

The Library has received and is currently evaluating bids for an
Approval Plan RFP that other libraries in the state may participate in.

[Acquisitions]{.smallcaps}

The Library has participated in several large-scale purchases brokered
by the CIC, including: the Springer eBook package, an extensive Gale
purchase of newspaper content, and the ProQuest Historical Black
Newspapers. Additionally, through a combination of planning and
happenstance, the University Library was able to make significant
purchases of: miscellaneous ProQuest resources (including EEBO records),
Sage Backfiles and Sage Premier, Springer's complete backfile catalog,
and miscellaneous Wiley Backfiles.

[Collection Management]{.smallcaps}

The Main Stacks are currently undergoing a massive shift to take
advantage of the significant space realized by relocating nearly one
million volumes to remote storage, and efforts are underway to identify
space for expanded/improved storage space for our Rare Book and
Manuscript Library within that space.

ERMS

Training is ongoing on the new Verde system, we plan to begin loading
records this fall with a subset of online resources as a test and will
be adding records continuously through the year.

TECHNICAL SERVICES

**New Additions:** Myung-Ja Han, Metadata Librarian; Janet Weber,
Electronic Resources Management Specialist; Sharif Islam, Electronic
Resources Research Programmer

**Cataloging and Metadata Creation Work:** UIUC Library worked with OCLC
regarding holdings reclamation projects, updating serial records
holdings, bibliographic notification service, and uploading
bibliographic records for over 80,000 original cataloging contract work
with BackStage. We also worked with OCLC to upload Dublin Core and MARC
XML records for 5 digital collections, including Portraits of Actors,
1720-1920, Motley Collection of Theatre and Costume Design, Teaching
with Digital Content, and ALA Archives Collection. We also worked with
OCLC to convert these XML records into MARC and populate WorldCat. We
also began creating metadata records for the materials going through our
large scale digitization work. We added over 3,000 MARC records to OCLC
and provided OAI-PMH harvesting capabilities through the Library's
Illinois Harvest site. The Library will continue to work to provide
shareable metadata to allow other libraries the ability to pull these
records into their online catalogs. The Rare Books and Manuscript
Library completed the A-Z Uncataloged Collection at RBML.  Over the past
year and a half, they cataloged over 23,000 rare books and manuscripts,
and added about 4000 original records to OCLC. Finally, the Library
continues to work with vendors to load bibliographic record sets,
including Cassalini, Harrassowtiz, ProQuest dissertation and theses
records, Springer E-book records, and other sets such as Early English
Books Online, Early American Imprints, Evans Series I, and several
microform sets.

**Scholarly Communication:** IDEALS -- the Illinois Digital Environment
for Access to Learning and Scholarship \<http://www.ideals.uiuc.edu/\>
continued to grow during FY08 with over 30 new communities established.
Almost 3,000 items were added during this time, with significant UIUC
collections including the Allerton Park Institute Proceedings\
\< <http://www.ideals.uiuc.edu/handle/2142/420> \>, and University of
Illinois Extension publications \<
<http://www.ideals.uiuc.edu/handle/2142/691> \>. Since January 2007,
over 90,000 downloads have been completed from IDEALS. IDEALS provides a
venue for experimenting with new forms of scholarly communication --
with pilot projects including the Center for Global Studies Occasional
Paper series \< <http://www.ideals.uiuc.edu/handle/2142/807> \> and the
Newmark Structural Laboratory Report series \<
<http://www.ideals.uiuc.edu/handle/2142/3520> \> -- and as a means of
supporting undergraduate research programs such as the Ethnography of
the University Initiative \<
<http://www.ideals.uiuc.edu/handle/2142/755> \>.

**Illinois Digital Library** -- with the establishment of our Open
Content Alliance (OCA) digitization program in FY07, the launch of the
Illinois Digital Newspaper Collection
<http://www.library.uiuc.edu/idnc/> , and the creation of the Illinois
Harvest Web portal <http://illinoisharvest.grainger.uiuc.edu/>, our work
in this area has had incomparable impact on access to Illinois
collections, and serves as the foundation for Illinois faculty and
students seeking to make use of digital content for teaching and
research. Over 9,000 items are now available through Illinois Harvest,
including digital representations of 36 items from the Rare Book and
Manuscript Library unique in the world (Project Unica). An item such as
*Anarchy and Anarchists* (1889), which had circulated (in a later
edition) only five times since 2002, has been downloaded from the OCA
site 150 times during the past year. The volumes of the *Proceedings of
the American Library Association* (1889-1922), which circulated only 13
times since 2002, were downloaded 1,501 times during the year. In
addition to enhancing access to our collections, our approach to
identifying materials representative of the unique strengths of the
Illinois collection, or selected specifically to support faculty
teaching and research, has allowed us to build digital library
collections truly representative of teaching and research focused on the
Illinois experience, and to establish strategic partnerships with
organizations such as the Field Museum.

**Google Project --** As one of the CIC Library Partners in the contract
with Google to scan up to 10 million books from the CIC collections,
UIUC Library has started preparing for scanning.  Workflow documents are
being written, a barcoding project will start before the end of the
year, and cataloging and conservation work will start for those
materials needing work before scanning.

NEW SERVICE MODELS process

1\) In April, 2008, the Library released the report "Challenge, Change,
and the Service Imperative: The University Library in the Twenty-First
Century" to help build and transform the UIUC Library for the next
generation. With ongoing developments in information technology,
scholarly publication, and higher education, the report constitutes
twenty-two proposals to continue enhancing services to Library users and
provide greater opportunities for flexibility in strategic initiatives,
including support for scholarly communications services and services in
support of campus initiatives in e-science and e-scholarship. After
releasing an Interim Report, the Library had substantive comments and
discussion from Town Hall campus meetings and received important
feedback from Library staff and Library users through electronic email,
the Library Web site, and numerous departmental meetings held throughout
the Spring semester. JoAnn Jacoby has been named the New Service Models
Program Coordinator. Currently, we have began identifying implementation
teams to bring these New Service Models to life over the next three
years. To view the full report and status of the New Service Models
process, see
<http://www.library.uiuc.edu/committee/budgetplus/service_models.html>

2\) Over the past year, as part of the New Service Models process,
closed and merged the collections of the Labor and Industrial Relations
Library and the City Planning and Landscape Architecture Library with
other locations. A search will begin in August for a new CPLA Librarian
(now called Planning, Landscape Architecture and Design Librarian). The
Library will continue the integration of subject specific services into
broader service programs.

3\) New Initiatives and New Faculty additions, including: Web Content
Coordination

(Robert Slater hired), Orientation Services (James Hahn hired); 1)
Diversity
\<[http://www.library.uiuc.edu/ugl/diversity/](https://ms1.express.cites.uiuc.edu/wm/mail/fetch.html?urlid=6a218bb0f764d13c43fa81e91bd532f07&url=http%3A%2F%2Fwww.library.uiuc.edu%2Fugl%2Fdiversity%2F)\>
(part of campus-wide program), 2) Health Information
\<[http://www.library.uiuc.edu/health/](https://ms1.express.cites.uiuc.edu/wm/mail/fetch.html?urlid=6a218bb0f764d13c43fa81e91bd532f07&url=http%3A%2F%2Fwww.library.uiuc.edu%2Fhealth%2F)\>,
and 3) Scholarly Communications

Education
\<[http://www.library.uiuc.edu/scholcomm/ScholCommServices.html](https://ms1.express.cites.uiuc.edu/wm/mail/fetch.html?urlid=6a218bb0f764d13c43fa81e91bd532f07&url=http%3A%2F%2Fwww.library.uiuc.edu%2Fscholcomm%2FScholCommServices.html)\>

(led by new Scholarly Communications Committee)