> ![](media/image1.png){width="1.9375in" height="2.042361111111111in"}

**DEPARTMENT OF VETERANS AFFAIRS**

**National Cemetery Administration**

**Memorial Service Network IV**

**Minton-Capehart Federal Building**

**Indianapolis VA Regional Office**

**575 North Pennsylvania Street, Suite 327**

**Indianapolis, Indiana 46204-1581**

**FY 2004 EMERGENCY**

**PREPAREDNESS PLAN**

**October 16, 2003**

**Approved by:**

**George M. Webb, MSN IV Director**

**EMERGENCY PREPAREDNESS PLAN**

**Memorial Service Network IV**

**CONTENTS**

**Page**

1.  **Purpose 3**

2.  **Scope 3**

3.  **Plan Requirements 3**

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a.  **Administration 3**

b.  **Communications 13**

c.  **Transportation 16**

d.  **Energy 17**

e.  **Appendices 17**

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4.  **Emergency Plan 17 - 23**

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a.  **Civil Defense Disaster 18**

b.  **Natural Disaster 22**

c.  **Local Concerns 22**

d.  **Information System Contingency Plan 23**

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5.  **Appendices (Appendix A through O) 24 - 62**

> **NOTE: Appendices I & K have been deleted 2/26/04.**

6.  **Index 63 - 64**

Memorial Service Network IV

EMERGENCY PREPAREDNESS PLAN

**October 16, 2003**

1.  **PURPOSE:** This emergency plan is established to identify actions
    to be taken in the event of an emergency or disaster. Each employee
    of Memorial Service Network IV (MSN IV) is expected to be completely
    familiar with the contents of this plan in order that he or she may
    be able to carry out responsibilities assigned during an emergency.

2.  **SCOPE:** This plan provides for the response to disasters at MSN
    IV located within Minton-Capehart Federal Building, Veterans
    Benefits Administration Regional Office (VBA RO), 575 North
    Pennsylvania Street, Suite 327, Indianapolis, Indiana 46204-1581.
    The plan provides a comprehensive disaster response organization,
    defines authority, assigns responsibilities for disaster control
    planning and operations; and supports plans of higher authority and
    referenced plans. This plan serves as a quick reference guidebook
    for appropriate reaction in emergency situations. This plan contains
    actions to be taken before, during, and after an emergency.

3.  **PLAN REQUIREMENTS:**

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a.  **Administration:**

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1.  **George M. Webb**, MSN IV Director is the **Emergency Planning
    Coordinator.**

2.  **Arthur Smith**, Program Analyst is designated **Alternate
    Emergency Planning Coordinator.**

3.  **Emergency Planning Authorities:**

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a.  NCA Handbook 0320, NCA Emergency Preparedness Planning

b.  VA Directive 0320, Emergency Preparedness Planning

c.  VA Handbook 0320.1, Emergency Preparedness Planning Procedures and
    Operational Requirements

d.  VBA RO, Emergency Preparedness Plan

e.  Occupant Emergency Plan (Minton-Capehart Federal Building)

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4.  **Updating and testing of Emergency Plan:**

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a.  **The MSN IV Director** will review the plan annually for accuracy
    and sufficiency and update it as necessary. All changes will be
    approved by the MSN IV Director and submitted for review and
    approval of the National Cemetery Administration Central Office
    (NCACO) prior to the beginning of the new fiscal year.

b.  **The MSN IV Disaster Preparedness Officer** (DPO) will conduct a
    test exercise or drill of this plan or any portion thereof using
    simulated scenarios exercised for training purposes in conjunction
    with the annual exercises conducted by the VBA RO, Minton-Capehart
    Federal Building and local community agencies.

c.  Each drill shall be evaluated by the DPO and a written critique
    addressing elements of MSN IV preparedness, staff preparedness,
    problems identified, corrective actions taken or planned, and
    recommendations for modifying the plan shall be documented to ensure
    follow-up actions are implemented. Input from the administrative
    staff is encouraged to identify any and all problem areas at all
    levels and to insure solutions are developed and implemented.

d.  A critique with all employees participating in the drill will be
    held as soon as practical following all disaster drills and the
    findings of the drill documented and maintained as a part of this
    plan pending the updating and/or inclusion of corrective actions and
    solutions thereto.

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5.  **Lines of Succession:**

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a.  **Applicability:**

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1.  Succession will take place only in an emergency and when the MSN IV
    Director is unavailable or a higher authority directs the
    succession.

2.  Succession will continue until the successor is relieved by the MSN
    IV Director, someone higher than the successor in the order of
    succession, or by direction from a higher authority.

3.  The individual who succeeds the MSN IV Director shall promptly
    report that fact to NCACO at (202) 273-5226 or (202) 273-5230.

4.  Each successor designee must be familiar with the duties that would
    be performed in an emergency.

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b.  **Order of Succession:**

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1.  In the absence or incapacity of the MSN IV Director during an
    emergency, the following successor designees are listed in priority
    order by position. Authority and responsibilities are delegated to
    MSN IV employees in a degree commensurate to that required for the
    accomplishment of their respective missions:

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a.  **MSN IV Alternate Emergency Planning Coordinator,** Program
    Analyst.

b.  **MSN IV Disaster Preparedness Officer (DPO)**, Safety Officer.

c.  **MSN IV Alternate Disaster Preparedness Officer (ADPO)**, Engineer.

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2.  When required, any MSN IV employee is authorized, without first
    obtaining instructions from higher authority, to render such
    assistance or take such actions as may be necessary to save life and
    property. Such action or assistance will be immediately reported to
    higher authorities.

3.  When required, any MSN IV employee is authorized, without first
    obtaining instructions from higher authority, to take all applicable
    actions indicated, and any additional measures which are
    appropriate, to prevent injury to persons and damage to property.
    Such actions will be immediately reported to higher authorities.

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6.  **Key Personnel - Responsibilities:** This portion of the plan
    assigns responsibilities, duties, and authority to key MSN IV
    personnel to rapidly effect an organized plan of action for MSN IV
    to cope with any situation which seriously compromises or threatens
    to compromise the normal operations of MSN IV in time of disaster or
    other emergency situations.

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a.  **MSN IV Emergency Planning Coordinator -** The MSN IV Director
    shall have overall command responsibility to determine the scope of
    the emergency and to activate this plan or any portion thereof to
    meet the needs of the situation. The MSN IV Director will be
    responsible for monitoring all storm development activities. Once a
    storm develops in the Region, the MSN IV Director will obtain
    updates of potential storm activity on a daily basis. He/she will
    review this plan annually and update as necessary. He/she will make
    an initial assessment of essential equipment and supplies necessary
    for implementation of any portion of this plan. He/she will insure
    plans contain as a minimum for protection of personnel, equipment,
    property and needed supplies. He/she will determine the need to
    implement the plan and/or activate the employee callback plan (if
    the situation timetable begins after normal duty hours). He/she will
    determine the need to release staff and/or evacuate MSN IV in
    anticipation of an impending emergency situation. Utilizing the most
    expedient means available, the MSN IV Director shall report to NCACO
    at (202) 273-5226 or (202) 273-5230 the onslaught or consequences of
    natural disaster emergencies that disrupt MSN IV's ability to
    provide normal services and activities. This shall be followed by a
    narrative summary of actions taken to prepare for, respond to, and
    recover from any emergency situation. He/she will coordinate with
    federal, state and local emergency management officials and keep
    funeral directors apprised of changes to normal operations.

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b.  **MSN IV Disaster Preparedness Officer (DPO)** - The MSN IV Safety
    Officer is the focal point for all activities associated with this
    plan. He or She has responsibility for administrative planning,
    training, preparation, and execution of all functions associated
    with it through designated staff members. Upon activation of the
    plan, the DPO orchestrates MSN IV's total team effort from his/her
    office located within the Minton-Capehart Federal Building, Veterans
    Benefits Administration Regional Office, 575 North Pennsylvania
    Street, Suite 327, Indianapolis, Indiana 46204-1581. The DPO and
    staff will refer information requests or inquiries pertaining to
    regional or national issues or matters to NCACO at (202) 273-5226
    or (202) 273-5230.

c.  **Tenant and contractor organizations** are responsible for the
    welfare of their personnel and the protection of tenant/contractor
    property and equipment in addition to any and all government
    property under their operational control in accordance with the
    terms of existing leases and/or contracts.

d.  **MSN IV Personnel:** The safeguarding of essential records and
    equipment is the primary responsibility of all MSN IV Personnel. All
    essential records will be afforded the optimum protection possible
    before, during, and following an emergency situation. Computer files
    will be backed-up on separately located disks and/or hard drives.
    Computer components (monitors, keyboards, CPUs, etc.) and
    accessories will be placed on desktops and draped with waterproof
    material. Office machines (Fax, Copier, Printers, phones,
    calculators, typewriter, etc.) will be covered or enclosed with
    waterproof material and moved to a location not directly in line
    with windows or doorways. Financial and personnel records, as well
    as government credit cards, will be placed in waterproof containers,
    sealed and stored in filing cabinets. All essential records and
    office equipment will be conspicuously marked in order that it may
    be readily identifiable should it be necessary to move such items to
    alternate emergency operations/storage locations. Employees shall
    attend and actively participate in training sessions related to
    their assigned emergency duties, and be fully knowledgeable of the
    policies and procedures contained in this plan and all supplemental
    materials generated. They will prepare for, respond to, and execute
    required recovery measures as assigned and scheduled by the MSN IV
    Director/MSN IV Representative.

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7.  **Emergency and Reserve Supplies:**

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a.  **Emergency Supply Availability -** In the event reserve supplies
    are insufficient for sustained emergency/recovery operations, MSN IV
    Representative will identify sources of additional supplies of items
    determined necessary by the MSN IV Director and Safety Officer. MSN
    IV will be apprised of these needs and requested to allocate
    additional funding.

b.  The following Vendors will provide equipment rental during the
    activation of the Emergency Plans.

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1.  **Computers:** Temporary Technology: (800) 822-1784 or (317)
    297-7676. Technology Rentals: (800) 874-7123 ext. 4083 or (972)
    456-4024.

2.  **Office Furniture:** Globe Furniture Rentals: (317) 579-6600
    or (317) 913-4784.

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c.  **Computers with Network Interface Cards & Hubs -- four (4) each.**

d.  **Printer, Fax, Copier, Scanner -- one (1) each.**

e.  **Telephones:** MSN IV will use telephones provided at the Emergency
    Backup Site as the primary source. MSN IV will use cell phones
    assigned to MSN IV as an alternate means of communication.

**(8) Emergency Maintenance of the Physical Plant:**

a.  **Structures**

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1.  **Minor Damage -** Report damage to General Services Administration
    (GSA) Building Manager at (317) 226-6234.

2.  **Moderate to Heavy Damage -** Report damage to GSA Building Manager
    at (317) 226-6234 and NCACO at (202) 273-5226 or (202) 273-5230.

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a.  The decision to repair or replace structures with moderate to heavy
    damage will be determined by GSA Building Manager.

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b.  **Loss of Power:**

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1.  **Short duration -** In the event of a power outage (one-three days)
    the MSN IV Director will suspend those activities requiring
    electrical power.

2.  **Long duration -** In the event of a power outage project to last
    more than three days, the MSN IV Director will curtail those
    non-essential activities requiring electrical power. The GSA
    Building Manager Building will determine alternative power sources.

3.  **Interruptions** -- Coordinate the supplemental power sources with
    GSA Building Manager.

4.  **Water conservation -** Will be determine by the GSA Building
    Manager.

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(9) **Records, Equipment and Supplies:** Essential records, equipment
    and supplies will be identified and afforded optimum protection
    prior to, during, and following any emergency situation.

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a.  **Records -** Computer files will be backed-up with separate disks
    and/or hard drives. MSN IV Director will take a Backup computer
    files copy off site. This will prevent loss of data if the building
    is damaged.

b.  **Equipment -** Specific items of equipment will be identified for
    use during and/or following any emergency situation and be afforded
    the maximum possible level of protection available. At a minimum
    they will be stored inside the strongest building (or strongest
    portion of a building), which will accommodate them. In the event
    the threat is of such a magnitude that their survivability is
    greatly compromised, the relocation of such equipment will be made
    to ensure their availability during or following the emergency.

c.  **Supplies -** Emergency and reserve supplies will be afforded
    optimum protection available. Other emergency and reserve supplies
    will be stored in the building in a location not in line with
    windows or doors. These items will be conspicuously marked and
    placed in an area that is readily accessible for use during and
    following any emergency situation.

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(10) **Armed Forces Reservist or National Guard Call-up Effect:** Arthur
     Smith, MSN IV Program Analyst is a member of the United States Army
     Inactive Ready Reserve Unit -- St. Louis, MO. There will be no
     adverse effect to MSN IV emergency plan if a call-up is activated.
     The Reservist will immediately notify the MSN IV Director upon
     notification of activation.

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a.  In the event reservists or guardsmen in mobilization vacate
    positions, the Chief of Human Resources Service (Baltimore VA
    Regional Office) will be contacted immediately to implement the
    "Emergency Indefinite Appointment System".

b.  In the event the filling of vacated reservists or guardsmen
    positions cannot be accomplished through the above course of action,
    the Department of Veterans Affairs or other federal agencies will be
    contacted to provide manpower assistance if and when the need may
    arise.

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(11) **Fallout Shelter(s):** The basement of the Minton-Capehart Federal
     Building is designated as the fallout shelter at MSN IV for nuclear
     fallout, toxic spills, or chemical release incidents and
     situations.

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a.  The current thinking and policy on these matters regarding shelter
    is a concept entitled "Shelter in Place". In other words, you must
    be able to secure a place at home or work with available resources
    in order to protect yourself and your family in case of nuclear,
    biological, chemical, or other toxic substance emergency.

b.  Initial protection from such events requires, "in place sheltering".
    Emergency Management officials will determine the degree of exposure
    and anticipated duration of the exposure and advice if effected
    areas are to be evacuated.

c.  Basic precautions include:

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1.  Find and identify safe spots in your home and work place for each
    type of disaster.

2.  Determine the best escape routes from your home or work place. Find
    two ways out of each room if possible.

3.  Seal off room with heavy gauge plastic sheeting and duct tape. Cover
    all openings and air vents.

4.  Keep enough supplies in your home to meet your needs for at least
    three days. Keep items in airtight plastic bags and store in easy to
    carry containers such as backpacks, duffel bags or covered trash
    containers.

5.  Include a three day supply of water (one gallon per person per day);
    food that won't spoil, a first-aid kit, prescription medicine,
    battery powered radio, flashlights and plenty of extra batteries;
    one change of clothing and shoes, and one blanket or sleeping bag
    per person; an extra set of car keys; a credit card, cash or
    traveler's checks; sanitation supplies, and special items for
    infant, elderly or disabled family members.

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d.  **Emergency Actions:** In case of a hazardous materials emergency,
    you might be instructed to take **one of three actions:**

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1.  **Protect your breathing -** Cover your nose and mouth with a damp
    handkerchief or if possible, a large wet bath towel or cloth.

2.  **Shelter in place -** Go inside and stay there until your radio or
    TV stations announce that you may leave. Close all doors and
    windows. Use masking tape or a damp towel to seal the openings if
    possible. Turn off heating and cooling ventilation systems. Do not
    use fireplaces. Put out the fire. Close the dampers. Do not go to
    schools to pick up your children. Your children will be cared for by
    school officials. Going to the school will cause traffic problems
    and hamper the action school officials need to take. Listen to your
    radio or TV for further announcements and instructions.

3.  **Evacuate -** Move to the place designated by public authorities.
    Stay as calm as possible. Gather items you and your family will need
    such as extra clothing; eyeglasses; prescription drugs; other
    important medicines; baby and children supplies to last at least
    three days; checkbook, cash (small bills), credit cards, driver's
    license and other identification. Leave your refrigerator and
    freezer on, but turn off other household appliances and the lights.
    Secure your home before you leave. Keep your car vents and windows
    closed. Do not use the heater or air conditioner. If your children
    have to leave their schools, you will be told by radio or TV
    stations where to pick up your children when it is safe.

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e.  **Sheltering in Place -** "Shelter in Place" is seeking shelter in
    your home, school, or workplace for protection during nuclear,
    biological, and chemical emergencies.

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1.  Notification may be by local law enforcement or fire departments
    driving through affected areas with public address speakers;

2.  The Emergency Alert System (EAS), formerly Emergency Broadcast
    System, is supported by local radio and TV stations and is used to
    relay information during emergency situations.

3.  Upon notification of a chemical emergency, immediately go indoors.
    Close and lock all doors and windows. Turn off all ventilation
    systems, such as air conditioners, heaters and window fans. Close
    fireplace dampers.

4.  Take shelter in a room that has few windows or doors (and a
    telephone, if possible).

5.  Place damp towels or sheets at the threshold of the doorways.

6.  Use duct tape, plastic sheeting, wax paper and/or aluminum foil to
    cover gaps around windows, exhaust fans etc.

7.  Stay tuned to the radio or TV for further information.

8.  If you are inside and have trouble breathing, place a wet cloth over
    your nose and mouth and try to breathe in quick, shallow breaths.

9.  Do not make unnecessary calls and tie up the phone lines. Remain
    inside and listen to the radio or television for information.

10. Remain in your shelter until the all-clear signal is given by the
    EAS radio station or by public safety personnel.

11. Do not listen to rumors or unofficial information.

12. You should not attempt to evacuate unless told to do so by local
    officials.

13. If you have a fire or medical emergency call 911.

14. **Unable to find shelter -** Studies indicate that taking shelter is
    the best response to a chemical release. Even a poorly sealed
    building or vehicle provides some protection against the release. If
    you can't get inside, move so the wind is blowing to your side. This
    will allow you the best opportunity to get away from the highest
    concentration of the release.

15. Upon receiving the official all clear notification; ventilate your
    structure by opening doors and windows. Go outside for a while to
    allow the structure to air out.

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(12) **Emergency Telephone Numbers:** The following list identifies
     professional resources which could be used to make technical
     determinations including police, fire, ambulance services, Building
     security services, local utility companies, and technical/support
     personnel:

Indianapolis Police Department 911 and (317) 226-6344

Marion County Sheriff Department 911 and (317) 633-5181

Indiana State Police 911 and (317) 232-8298

Indianapolis Fire Department 911 and (317) 226-6344

Ambulance 911 and (317) 226-5240

Federal Protective Services (FPS) (317) 226-6344

FEMA 1-800-525-0321

Federal Bureau of Investigation (317) 639-3301

Bureau of Alcohol, Tobacco, Firearms (317) 226-7464

Department of Transportation (317) 327-4622

National Weather Service (317) 856-0664

Utility Companies:

Electric (317) 261-5182

Gas (317) 924-3311

Water (317) 631-1431

Telephone (317) 556-4000

Building Manager (GSA) (317) 226-6076

Building Health Unit (317) 226-5240

Emergency Coordinator (VBA RO) (317) 226-7880

Emergency Coordinator (MSN IV) (317) 226-5209 Ext. 3228

Emergency Information Hotline (317) 226-5209 Ext. 3000

NCA Central Office (202) 273-5226 or (202) 273-5230

Indianapolis VBA Regional Office (317) 226-7880

Memorial Service Network III (Denver, CO) (303) 914-5700

(13) **Assistance Received and/or Given other VA Facilities:**

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a.  **Assistance Organizations:**

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1.  **National Cemetery Administration Central Office (Washington)**
    -- (202) 273-5226 or (202) 273-5230. Provides assistance in planning
    and testing of the Emergency Preparedness Plan. Provides emergency
    funding for the operation of MSN IV during emergencies.

2.  **Indianapolis VBA Regional Office --** (317) 226-7880 & **General
    Services Administration (Minton-Capeahrt Federal Building)
    --** (317) 226-6076. Provides assistance with the development,
    implementation, activation, notification and testing of
    internal/external emergency plans.

3.  **Indianapolis VA Medical Center (1481 West 10^th^ Street,
    Indianapolis) -- Primary Command Center Location --** (317)
    554-0000. The Primary Command Center will serve as the focal point
    for emergency activities when external disaster strikes. Provide
    emergency medical treatment to MSN IV employees. Provide office
    facilities for MSN IV's Emergency Backup Site.

4.  **United States Army National Guard (Indiana) - Tindall Armory (711
    North Pennsylvania Street, Indianapolis) - Alternate Command Center
    Location --** (317) 390-2600. The Alternate Command Center will
    serve as the focal point for emergency activities when external
    disaster strikes. Provide office facilities for MSN IV's Emergency
    Backup Site.

5.  **Baltimore VBA Regional Office (31 Hopkins Plaza, Room 212 --
    Baltimore, MD 21201) --** (410) 230-4400. Provides support in
    personnel and safety activities.

6.  **National Cemetery Administration Systems Integration Center
    (Quantico) --** (703) 441-3000. Provides technical computer support
    and supplies.

7.  **Memorial Service Network III (155 Van Gordon Street, Lakewood, CO
    80225)** -- (303) 914-5700. MSN III will serve as the focal point
    for emergency activities when internal/external disaster affects
    MSN IV. MSN III will provide support to all MSN IV facilities until
    MSN IV area office is established and ready for operation.

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b.  **Communication:**

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1.  **Alert Signals:** When tornado Condition II is declared, the MSN IV
    will be notified by local radio that "tornado condition II" will be
    in effect, and reminded of the need to seek immediate shelter in the
    event that the city tornado warning sirens are sounded.

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a.  MSN IV administrative personnel receiving such a message will
    immediately notify all other MSN IV personnel in the Building.

b.  Upon activation of the tornado warning sirens, those inside
    buildings should seek shelter in hallways, under desks, and in other
    protected areas (closets). Keep away from all windows and glass
    doors. Do not open windows or doors until an official "all clear" is
    received.

c.  **All clear -** When conditions indicate that there is no longer a
    threat of tornado activity, the "all clear" word will be
    disseminated verbally by telephone or in person.

d.  Action - All personnel are to remain in their shelter until the "All
    clear" word is received. Personnel will report all injuries and
    property damage as appropriate, and render assistance to injured
    persons and emergency teams as needed.

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2.  **Emergency Call Back Plan:** This plan provides for the recall of
    employees for the response to disasters and other emergencies. It
    identifies employees by specific job title, address and phone
    number, in the order of most likely to be needed for preparations
    and actions before, during and/or recovery following an emergency or
    disaster situation. The MSN IV Director will put into effect the
    recall of personnel whenever he/she determines the necessity for
    implementation of actions indicated in the emergency preparedness
    plan and other situations requiring any additional measures, which
    are appropriate to prevent injury to persons and damage to property.
    The recall plan is maintained as appendixes to the emergency
    preparedness plan **(page 56 or see table of contents and index).**

3.  **Alerting and Activation of Emergency Plan:** This plan is
    effective for planning purposes upon receipt and for execution when
    directed by the MSN IV Director. The information contained herein
    will be disseminated to all MSN IV employees who shall put into
    effect all planning steps and actions required by this plan.

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a.  **National Emergencies -** The MSN IV Director is alerted via NCACO
    (or VA REMT representatives in their respective regions of an
    emergency situation if communication from NCACO is broken), VBA RO
    (Indianapolis) or General Service Administration (Minton-Capehart
    Federal Building).

b.  **Natural Disasters -** The MSN IV is alerted via VBA RO
    (Indianapolis), General Service Administration (Minton-Capehart
    Federal Building) Building Manager and the Emergency Alert System of
    any potential threat or impending emergency situations. Also,
    National Weather Service Bulletins and local Civil Defense
    announcements on local radio and TV stations will be monitored for
    current updates and additional information.

c.  **Other Emergency Situations -** The MSN IV will be alerted by VBA
    RO (Indianapolis), General Service Administration (Minton-Capehart
    Federal Building) Building Manager, Federal, State or Local Law
    Enforcement Agencies of any emergency situation (Civil disturbances,
    riots, disorders, terrorism or other violent acts) that threaten or
    pose a potential threat to normal MSN IV activities.

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4.  **Communication and Coordination:** The rapid mobilization of all
    resources to meet the essential needs before, during, and following
    emergency situations requires the establishment of communication and
    coordination with other VA facilities, local government authorities
    and with those State and Federal organizations that have primary
    disaster relief responsibilities. The MSN IV Director and DPO will
    maintain liaison with the following
    facilities/agencies/organizations in matters relating to emergency
    preparedness planning, testing, and/or execution of the plan or
    certain parts thereof as appropriate to ensure the compatibility of
    plans, the maintaining of essential services and activities, the
    enhancement of recovery operations, and the most effective and
    efficient return to normal operations:

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a.  **National Cemetery Administration Central Office (Washington)**
    -- (202) 273-5226 or (202) 273-5230.

b.  **Indianapolis VBA Regional Office --** (317) 226-7880.

c.  **Indianapolis VA Medical Center --** (317) 554-0000.

d.  **Baltimore VA Regional Office --** (410) 230-4400.

e.  **National Cemetery Administration Systems Integration Center
    (Quantico) -** (703) 441-3000.

f.  **Memorial Service Network III --** (303) 914-5700.

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5.  **Reporting:** To ensure all levels of management are thoroughly
    apprised of any situation which may affect the normal operation of
    the MSN IV the NCACO (Washington, D.C.) will be notified by the most
    expeditious means available (phone, fax, e-mail, courier, postal
    system, etc.) by the MSN IV Director and/or other individuals acting
    on behalf of/or by direction of the director whenever any of the
    following situations exist:

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a.  This plan or any portion thereof is implemented. The MSN IV Director
    will ensure a detailed and chronological record of all emergency
    related actions is prepared and maintained on activation of this
    plan due to the threat or occurrence of any emergency situation.
    This information will be maintained on an "emergency log" and made
    available if needed.

b.  Any threat, or potential threat, that would affect the safety of
    personnel or property, or hinder, impede, or otherwise compromise
    the normal operation, services, or activities of the MSN IV.

c.  The MSN IV Director will prepare a written narrative summary report
    of the emergency and submit it when the emergency or threat of
    emergency has ended.

d.  The MSN IV Director will also maintain a record of emergency related
    expenses and all actual and/or anticipated emergency costs
    including, but not limited to:

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1.  The total emergency related expenses of the MSN IV.

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a.  Any un-reimbursed expenses of providing emergency services, of
    whatever nature, to any organizations or to persons other than
    eligible beneficiaries.

b.  Property damage and/or

c.  Other loss to the NCACO, and

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2.  The total cost of:

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a.  Supplies

b.  Additional fuels

c.  Equipment rentals

d.  Overtime

e.  Materials

f.  Vendors, contracts, etc.

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6.  **Backup Communications Systems:** Interruptions of electrical power
    and phone service can be expected as the result of most emergency
    situations. In the event of wide scale outage of normal
    communications capability the resources of other facilities or
    agencies will be used to facilitate the needs of the MSN IV. The
    main communication method will be the Cell Phone. In the event the
    recall plan cannot be implemented telephonically due to a widespread
    power outage or disruption of phone service then the use of
    "runners" will be deployed in the most expeditious means of
    notifying key personnel and sufficient numbers of employees to
    respond to the needs of the situation. The MSN IV Director and
    Disaster Preparedness Officer will maintain an area map apart from
    this plan indicating the location of each employee, along with
    directions thereto, defining primary and alternate routes to each
    employee's permanent residence or designated alternate/temporary
    location. This information will be made available to "runners" in
    order to expedite the recall notification of all available
    employees. The logical routes of travel and order of notification
    will be determined prior to dispatching "runners" The use of index
    cards containing the directions and other pertinent information on
    each employee may be used to simplify the maintenance of such
    information and frequent updates thereto. The backup
    communication/work center will be at the Indianapolis VA Medical
    Center (317) 554-0000.

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c.  **Transportation:**

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1.  **Traffic Flow:** Control of traffic (pedestrian and vehicle)
    entering, travel within, and departing the MSN IV office will be
    controlled by Federal Protective Service.

2.  **Evacuation:** The decision by the MSN IV Director to order the
    evacuation of persons at the MSN IV office must be made in a timely
    manner to insure the safety of individuals who may be found to be
    within the MSN IV office. Other considerations must be taken into
    account to ensure the MSN IV is evacuated before it is isolated by
    rising waters, downed trees and/or power lines. The accessibility to
    evacuation routes and availability of shelter may be denied
    depending on the severity of the impending disaster or emergency
    condition. In view of this, it is considered most prudent to order
    the evacuation of the MSN IV as early as practical during periods of
    advance notice or warnings of impending disasters and emergency
    situations. The evacuation of the facility will be coordinated with
    VBA RO & General Service Administration (Minton-Capehart Federal
    Building) Building Manager.

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d.  **Energy:** During periods of enforced energy conservation, the
    Safety or Disaster Preparedness Officer will coordinate with the VBA
    RO & General Service Administration (Minton-Capehart Federal
    Building) Building Manager.

e.  **Appendices:** Each plan appendix is included as part of this plan
    and shall be listed in the table of contents and selected portions
    by subject will be identified in the plan index. An appendix may
    appear as a sub-plan, quick-reaction checklist, map, diagram, or
    other plan generated material developed to expand or clarify subject
    matter found elsewhere in this plan. A list of appendixes is shown
    below.

> **Appendix A (Emergency Situation)**
>
> **Appendix B (Natural Hazards)**
>
> **Appendix C (Technological Hazards -- Hazardous Material)**
>
> **Appendix D (Technological Hazards -- Radiological Material)**
>
> **Appendix E (Technological Hazards -- Structural Fire)**
>
> **Appendix F (National Security Emergency -- Terrorist Warnings,
> Threats, and Events)**
>
> **Appendix G (National Security Emergency -- Biological/Chemical and
> Mail Bombs)**
>
> **Appendix H (National Security Emergency -- Nuclear Detonation)**
>
> **Appendix I (Notification for Emergency Situation)**
>
> **Appendix J (Checklists for Emergency Situations)**
>
> **Appendix K (Employee Callback Plan)**
>
> **Appendix L (Employee Emergency Locator Plan)**
>
> **Appendix M (Snow and Ice Storms)**
>
> **Appendix N (Violence in the Workplace)**
>
> **Appendix O (Violence Incident Report Form)**

\(14\) Reporting Site for Employees in Case of Evacuation from Building:
MSN IV Director will report to the North side of the War Memorial at the
bottom of the steps. MSN IV Staff will report to the North side of the
War Memorial Monument at the Veterans Memorial Plaza.

**4. EMERGENCY PLAN**

**A. Basic Plan: (Synopsis)** This plan is designed to provide
information of what is to be done in cases of MSN IV threats and serve
as a quick reference guide for appropriate reaction in emergency
situations. It defines specific responsibilities, establishes lines of
succession, a call-back plan, lists of emergency numbers and shelters,
etc.; followed by procedures for each type of emergency or disaster than
could conceivably occur at or near the MSN IV office.

**B. General:** The objective of this plan is to provide for an
effective system of command and control to reduce the probability of and
minimize the effects of damage, injury, and to recover from damage
caused by any origin.

C.  **Scope:** The MSN IV office is located within the Minton-Capehart
    Federal Building, Indianapolis VBA RO, 575 North Pennsylvania
    Street, Suite 327, Indianapolis, Indiana 46204-1581 where disastrous
    damage from enemy attack, sabotage, major accidents, catastrophic
    forces of nature, or civil disturbances, is always present.
    Accordingly, the MSN IV Director and staff must be prepared to
    effect immediate disaster control operations to minimize damage,
    ensure the maintenance of mission readiness, and maintain the
    welfare of MSN IV personnel and the pubic visiting MSN IV office.
    Due to the geographic location of MSN IV office, the area is
    occasionally subjected to adverse weather phenomena. These phenomena
    are varied and of a seasonal nature, however, the occurrence of any
    one may cause severe damage to facilities, injure groups or
    individuals, or impact adversely on the MSN IV's ability to
    accomplish its mission. The following disaster situations and
    responses thereto are covered in this plan and/or referenced.

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1.  **Actions by hostile countries/terrorists**

2.  **Forces of nature**

3.  **Major accidents**

4.  **Civil disturbance**

**D. Threat Analysis:** The MSN IV office is a Department of Veterans
Affairs facility located in the Minton-Capehart Federal Building,
Indianapolis VBA Regional Office, 575 North Pennsylvania Street, Suite
327, Indianapolis, Indiana 46204-1581. The most probable causes of
natural disaster within the MSN IV area are rain/snow storms, attendant
high winds and tornadoes. The possibility of disastrous damage from
enemy attack, sabotage, major accidents, catastrophic forces of nature,
or civil disturbances is always present.

a.  **Civil Defense Disasters:**

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1.  **War/Terrorism:** In the event of a declaration of a national
    emergency resulting from a major threat to national security, the
    MSN IV Director shall take the actions necessary to accommodate the
    needs of eligible beneficiaries to the degree commensurate with the
    threat or actual conditions affecting the normal functions and
    operations of the MSN IV.

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a.  Upon notification by established authority that an attack is likely,
    the MSN IV Director or the designated alternate will alert all
    assigned personnel to standby.

b.  If reservists and/or guardsmen due to mobilization vacate positions,
    the Chief of Human Resources Service (VBA RO, Baltimore) will be
    contacted immediately to implement the "Emergency Indefinite
    Appointment System".

c.  In the event the filling of vacated reservists**/**guardsmen
    positions cannot be accomplished through the above course of action,
    NCACO (Washington, D.C.) and/or other federal agencies will be
    contacted to provide manpower assistance if and when the need
    arises. Following the implementation of this plan during a national
    emergency, the MSN IV will continue to provide support to MSN IV
    cemeteries whom provide burial services as required unless the
    situation does not allow further burials.

d.  In the event interments are not possible, the applicable portions of
    NCA Directive and Handbook shall apply and appropriate disposition
    of the remains will be made accordingly.

e.  The MSN IV Director shall develop plans for the prompt resumption of
    burial activities as soon as practical during and/or immediately
    following an emergency that would disrupt the normal operations of
    the MSN IV.

f.  As a minimum, the MSN IV Director shall:

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1.  Identify normal functions, which must be carried out in emergency
    situations.

2.  Develop and implement plans for the safeguarding of essential MSN IV
    files, equipment, and supplies for use during and after an
    emergency.

3.  Identify grave space for eligible individual burials.

4.  Identify grave space for group interment of large numbers of
    eligible casualties.

5.  Suspend all ancillary operations/functions necessary to provide the
    maximum number of burials possible.

6.  Expand the burial schedule(s) to allow the maximum number of burials
    possible during daylight hours.

7.  Devise work schedules to allow maximum possible burials of
    individuals and/or group (mass) casualties.

8.  Ensure that NCACO (Washington, D.C.) is notified of activated plans,
    status reports, and completed actions.

9.  Coordinate, prepare, maintain, and test this plan in coordination
    with local intergovernmental entities.

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2.  **Actions by Hostile Countries/Terrorists:** In the event of an
    attack utilizing nuclear, biological, or chemical agents,
    decontamination and shelter are of utmost concern in order to assure
    the ability of the MSN IV to mobilize for, respond to, and recover
    from these types of incidents. Specific requirements for shelter and
    decontamination of persons, vehicles, and other equipment
    contaminated by nuclear, radiological, bacteriological, or other
    chemical agents and toxic substances are defined in this plan.

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a.  **Attack imminent:**

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1.  Secure all operations.

2.  Protect and relocate essential records, equipment and supplies if
    time permits.

3.  Take cover in nearest available shelter.

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b.  **Post-attack actions:**

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1.  Remain in shelter until "all clear" is declared.

2.  Monitor radiation levels and determine exposure allowances.

3.  Initiate decontamination procedures as soon as safe to do so.

4.  Assess damage to facilities, equipment, supplies, etc.

5.  Report damage assessments to NCACO (Washington, D.C.).

6.  Report recovery projections to NCACO (Washington, D.C.).

7.  Develop interment and work schedules to obtain maximum support for
    National Cemeteries within MSN IV.

8.  Protect essential records, equipment, and supplies. Relocate if
    necessary.

**(c) Decontamination:** Fallout from nuclear detonation or a
bacteriological attack can produce casualties from exposure to radiation
or bacteriological contamination over a large area and restrict
emergency operations in contaminated areas for a considerable length of
time. Although the threat of a nuclear strike or bacteriological attack
on the City of Indianapolis is unlikely, the possibility of fallout or
contamination carried in the atmosphere, the jet stream, or the water
system is both feasible and a plausible potentiality. In the event that
an accident or incident should occur, the MSN IV Director must be
prepared to cope with it and to monitor, control, and decontaminate
areas and/or personnel, which have been contaminated by radioactive or
bacteriological materials. The Federal Emergency Management Agency
(FEMA) was established to assume primary responsibility for both
peacetime and wartime emergency planning and to serve as a focal point
for state and local government emergency planning and preparedness.
Similarly, FEMA will also act as the principal interface between DOD and
DOE activities and state and local government agencies. This does not
preclude, however, direct coordination by the MSN IV Director with DOD
military installations and state or local government officials. The MSN
IV Director shall:

1.  Identify the federal, state, or local agency capable of providing
    the necessary guidance and support to minimize any nuclear accident
    or bacteriological incident.

2.  Take necessary measures to insure adequate monitoring, control, and
    decontamination of areas, equipment, and personnel exposed to
    radiation or bacteriological contamination.

3.  Assume temporary on-scene control as soon as possible immediately
    following a nuclear or bacteriological attack, accident, or incident
    affecting the MSN IV office or personnel.

4.  Take emergency action, within the limits of his/her capability, as
    may be necessary to minimize the initial effects/results of the
    casualty.

5.  Maintain control until relieved by the federal, state, or local
    agency having primary responsibility.

6.  Make an assessment of the situation; coordinate all elements
    affecting MSN IV operations, equipment, and personnel.

7.  Prepare required reports, and requests for assistance as necessary.

8.  Establish the required exclusion areas (a 2,000 foot cordon) and
    deny access to non-essential individuals.

9.  Control exposure of personnel and equipment.

10. Rescue and assist injured personnel as practicable.

11. Insure all individuals avoid any smoke if possible, remain upwind
    and clear of all downwind areas.

12. Take positive measures to ensure no one is permitted to leave the
    contaminated area until properly surveyed and, if necessary,
    decontaminated by Nuclear, Biological, Chemical (NBC) response teams
    or Emergency Service Personnel.

13. Take any necessary actions to insure a timely recovery and return to
    normal operations; advising NCACO of all actions taken and
    anticipated to include request for additional resources.

**b. Natural Disaster:**

The most probable causes of natural disaster within the MSN IV area are
storms, attendant high winds and tornadoes.

> **Tornadoes -** Tornadoes are the most destructive weather phenomena
> known to man. Often, little if any warning of the impending approach
> or development of a tornado is available. In such circumstances the
> following minimal actions will be taken: (**Additional guidance is in
> Appendix G**)

a.  **Those outside** should sound an alarm to fellow employees and
    visitors within the MSN IV office.

b.  Run away at right angles to the tornado's forward progress.

c.  If escape is not possible, they should lie face down in a ditch,
    culvert, or on the lowest ground possible and cover their head with
    their arms.

d.  **Those inside** buildings should seek shelter in hallways, under
    desks, and/or other protected areas (closets etc.).

e.  **Those operating motor vehicles/motorized equipment,** when
    possible, drive away in a southward direction and at a right angle
    to the tornado's path. If avoidance in or on a vehicle is not
    possible, personnel should stop, turn off the machinery, get out
    of/off of the vehicle/equipment and seek shelter where practical and
    available.

f.  **Remain sheltered** until all clear is declared.

**c. Local Concerns:**

Guidance and requirements relating to preparing for, responding to, and
recovery from other emergency situations and/or serious matters of local
concern are included in this portion of the plan and/or appendices
thereto.

> **Appendix A (Emergency Situation)**
>
> **Appendix B (Natural Hazards)**
>
> **Appendix C (Technological Hazards -- Hazardous Material)**
>
> **Appendix D (Technological Hazards -- Radiological Material)**
>
> **Appendix E (Technological Hazards -- Structural Fire)**
>
> **Appendix F (National Security Emergency -- Terrorist Warnings,
> Threats and Events)**
>
> **Appendix G (National Security Emergency -- Biological/Chemical and
> Mail Bombs)**
>
> **Appendix H (National Security Emergency -- Nuclear Detonation)**
>
> **Appendix I (Notification for Emergency Situation)**
>
> **Appendix J (Checklists for Emergency Situations)**
>
> **Appendix K (Employee Callback Plan)**
>
> **Appendix L (Employee Emergency Locator Plan)**
>
> **Appendix M (Snow and Ice Storms)**
>
> **Appendix N (Violence in the Workplace)**
>
> **Appendix O (Violence Incident Report Form)**

d.  **Information System Contingency Plan:**

::: Definition-Term
Guidance and requirements for MSN IV's Information System Contingency
Plan can be found in a separate Emergency Plan accompanying this
document.
:::

##### **APPENDIX A**

##### **EMERGENCY SITUATIONS**

There is no effective way to completely protect the MSN IV office from
the dangers posed from natural disasters, technological hazards, or
national security dangers. However, all employees should be aware of the
nature and consequences of potential disasters. The following sections
contain an overview of disasters, which could threaten the MSN IV office
normal day-to-day operations:

Natural Hazards

> 1\. Technological Hazards -Hazardous Material
>
> 2\. Technological Hazards -Radiological Materials
>
> 3\. Technological Hazards -Structural Fire
>
> 4\. National Security Emergency -Terrorism
>
> 5\. National Security Emergency -Chemical/Biological Warfare
>
> 6\. National Security Emergency -Nuclear Detonation

A fact to remember: Disasters are not restricted to work places. They
may also affect locations where our personnel and their families live.
Hopefully, this information will help clarify the nature of specific
disasters and hazards that could cause Emergency Plan activation.

**APPENDIX B**

**NATURAL HAZARDS**

The largest single category of repetitive threats results from weather
or geological events that can affect any area of the country. Its impact
can be localized or widespread, predictable or unpredictable; resulting
damage can range from minimal to major. Depending on its severity, a
natural event can have a long-term impact on the infrastructure (roads
and utilities) of any location.

Natural hazards are more predictable than any other type of hazard.
Although we cannot know exactly when they will occur, or how severe they
will be, we do recognize from past experience which geographical areas
are most vulnerable to certain types of natural hazards. This knowledge
helps individuals and organizations to better prepare for and respond to
the natural threat.

Each type of hazard has unique characteristics, as explained below:

###### **Thunderstorms** 

**Description:** *Severe thunderstorms* are weather systems accompanied
by strong winds, lightning, heavy rain or hail, and possibly tornadoes.
They may occur singly, in groups, or in a long line that can extend
hundreds of miles.

Geological Considerations: Every state receives a few thunderstorms each
year; the Southeast and Midwest have the greatest frequency.

**Related Hazards:** Heavy rains may cause floods and flash floods.
Violent thunderstorms can also cause tornadoes.

###### **Flood and Flash Floods** 

**Description:** A *flood* occurs when a river or stream overflows its
bed onto normally dry land. Floods can be slow to develop, or in the
case of *flash floods,* they can occur suddenly with devastating power.

**Geological Considerations:** Flooding is the most widespread and
costly natural hazard in America. Floods can occur anywhere. Flooding
can also be caused by urban drainage problems.

**Related Hazards:** Floods can cause landslides and mudflows, as well
as power shortages.

####### 

####### 

####### 

####### Landslides and Mudflows 

**Description:** A *landslide* is the movement of unstable soil and
rocks down the side of a slope. A *mudflow* is a mixture of soil and
water that runs like a river of mud down a hillside. It is usually
generated by heavy rainfall.

**Geological Considerations:** Landslides occur in every state, but the
major landslides occur along the West Coast, the western slope of the
Rockies, the central Mississippi Valley, and the Appalachian Region.

**Related Hazards:** Landslides can create large crevasses and reroute
streams and rivers causing *flash floods.* Also, fires may break out in
damaged structures.

####### Tornadoes 

**Description:** *Tornadoes* are extremely violent localized windstorms.
A tornado is characterized by a vertical funnel cloud that reaches to
the ground with winds as high as 200 mph. Formed by violent
thunderstorms and hurricanes, they emit a loud roar, and almost always
travel from southwest to the northeast.

**Geological Considerations:** Can occur in every state, but are more
frequent in the Midwest, Southeast, and the Southwest. Mississippi,
Kansas, Arkansas, Oklahoma, Illinois, Indiana, Iowa, Missouri, Nebraska,
Texas, Louisiana, Florida, Georgia, Alabama, and South Dakota are at
greatest risk.

**Related Hazards:** Tornadoes are usually part of a severe thunderstorm
and may be accompanied by lightening, high winds, floods, and flash
floods from extremely heavy rainfall.

####### Winter Storms 

**Description:** *Winter storms* vary in size and intensity and may
affect a small part of one or several states at once. (These are also
categorized as ice storms, heavy snowfall, or blizzards.)

**Geological Considerations:** Almost the entire United States, except
Hawaii and the Territories, are at risk. This risk depends on severity
of local winter weather. Winter storms known as *northeasters* cause
extensive coastal flooding, erosion, and property loss to the
northeastern and middle Atlantic states.

**Related Hazards:** Flooding can occur when large amounts of snow melt
in a short period.

####### Drought and Extreme Heat 

**Description:** A *drought* is an extended period of unusually dry
weather. Droughts become severe if several months pass without
significant precipitation.

*Extreme heat* is defined as temperatures that are 10 or more degrees
above the average temperature and lasts for several weeks during the
hottest time of the year.

**Geological Considerations:** Droughts and extreme heat are possible
anywhere in the United States. The possibility for long-term droughts is
much greater in the western states \--excluding the Pacific Northwest.

**Related Hazards:** Drought and extreme heat can cause shortages of
water and food crops. Parched lands are also more susceptible to
wildfires during periods of drought. Droughts can actually result in
later flooding: the vegetation dies without water, and as a result, even
an average rain can cause flooding.

####### Wildfire 

**Description:** A *wildfire* is an instance of uncontrolled burning in
grasslands, brush, or woodlands. Wildfires can be caused by lightning,
human carelessness, or arson.

**Topographic Considerations:** Wildfires can occur in all wooden,
brush, and grassy areas, especially in Kansas, Mississippi, Louisiana,
Georgia, Florida, the Carolinas, Tennessee, California, and the national
forests in the western states.

**Related Hazards:** Soil erosion, landslides, and flash floods are
often secondary events of wildfires.

####### Earthquake 

**Description:** An *earthquake* is a trembling of the ground that
results from the sudden shifting of rock beneath the earth\'s crust.

**Geological Considerations:** Earthquakes can occur along fault lines
where massive plates of rocks beneath the earth\'s crust move against
each other. Earthquakes have occurred in most areas of the United
States. Earthquake events occur most frequently in states west of the
Rocky Mountains, although historically the most violent earthquakes have
occurred in the Eastern United States and the central Mississippi
Valley. Vulnerable locations due to their high seismic activity are
California, the area surrounding Charleston, South Carolina, and the
central United States (New Madrid Seismic Zone).

**Related Hazards:** Earthquakes may cause landslides and rupture dams.
They can also generate tsunamis (tidal waves) along the coastlines. They
can destroy power and telephone lines, gas, sewer, and water mains,
hindering emergency response and recovery efforts. Earthquakes can also
cause fires and the collapse of building and bridges.

####### Dam Failure 

**Description:** The *failure of dams* due to excessive rainfall, poor
construction, poor maintenance, or earthquake activity can cause
catastrophic floods.

**Geological Considerations:** A dam failure could affect everyone
living in the floodplain downstream of a man-made dam. There are more
than 80,000 dams in the United States; more than 20,000 are classified
as posing \"high\" or \"significant\" threats -meaning lives could be
lost and extensive property damage would be experienced.

**APPENDIX C**

**TECHNOLOGICAL HAZARDS -HAZARDOUS MATERIAL**

Technology is the product of our society\'s attempt to manipulate our
environment through application of scientific principles that have
proved useful for adapting the world to meet our needs and objectives.
Unfortunately, no matter how technically advanced these principles are,
incidents can and do occur, with the potential for catastrophic results.

Hazardous materials are substances or materials that can pose a
potential risk to life, health or property if released. Emergencies
involving hazardous material include incidents at fixed facilities and
transportation accidents. A *fixed site* is where chemicals are
manufactured, used, or stored. A *transportation accident* occurs when a
vehicle carrying hazardous material is involved in an incident that
endangers public health or the environment.

::: Definition-Term
The MSN IV\'s office greatest threat from hazardous material would be if
a major chemical spill occurred on a local roadway or from leakage of a
buried pipeline under the streets.
:::

Signs and Warning: Should an emergency occur involving hazardous
substances near the Minton-Capehart Federal Building, the personnel
would be alerted and instructed what to do through their Executive
Offices, through instructions issued on the Department\'s closed circuit
television system, or telephone calls from Federal Emergency Response
personnel.

Immediate Dangers:

-   Immediate dangers include fires, explosion, and the possible
    contamination of air, land, and water within the immediate
    surrounding area.

-   Release of some toxic gases may cause immediate death or disablement
    if inhaled. Personnel should observe the immediate area before
    leaving the building.

-   Some chemicals cause painful and damaging burns to skin on direct
    contact.

-   Many dangerous substances have little or no color or odor;
    substances that do smell could quickly disable the sense of smell.
    Signals that alert the human senses are very unreliable and may be
    unsafe. Personnel should assume the worst and quickly leave the
    immediate area.

-   A number of chemicals are skin-absorbed nerve toxins. There is
    frequently a long delay between exposure and the onset of symptoms.
    Emergency Response team members who believe they have been exposed
    should immediately notify a medical authority for additional
    instructions or assistance.

**Response:**

> *If you are at or near the scene of a chemical accident:*

-   Do not walk toward the spill or touch any spilled material.

-   Do not inhale gases, fumes, and smoke.

-   Do not assume that gases and vapors are harmless because there is no
    odor.

-   Move away from the accident. Try to stay **upstream, uphill, and
    upwind.** The safe distance from the danger area would be 10 or more
    city blocks (1/2 mile). Do as emergency response or law enforcement
    personnel tell you?

-   When walking away from the scene, walk into the wind.

*If you are indoors at home or work, you may be asked either to evacuate
or to remain indoors and seek in-place protection*

-   If asked to evacuate, \--do so immediately. Quick and efficient
    evacuation can greatly reduce or eliminate danger. Emergency
    Response team members are to report to their assembly point listed
    on their cards. If you cannot report, \--call MSN IV Director.

*If you are instructed by authorities to seek in-place protection*

-   Close windows and doors, and seal cracks with wet towels, blankets,
    or tape.

-   Turn off all ventilation, including furnaces, air conditioners,
    vents, and fans.

-   Remain in protected areas, such as hallways and away from windows,
    until the danger has passed.

##### **APPENDIX D**

#####  **TECHNOLOGICAL HAZARDS -RADIOLOGICAL MATERIALS**

A *radiological accident* is an event that involves the release of
potentially dangerous radioactive materials into the environment.
Radiological accidents can occur anywhere radioactive materials are
used, stored, or transported \--either accidentally or intentionally.
Radioactive materials are dangerous because of the harmful effect of
certain types of ionizing radiation on the cells of the body. A
radiological accident could allow radiation to contaminate the
environment. The degree and area of contamination could vary greatly
depending on the type and amount of radioactivity.

Radiation cannot be seen, tasted, smelled, or felt. A radiological
accident requires specialized emergency service personnel who have been
trained to handle radiation hazards safely and who have specialized
equipment to detect and monitor the radiation.

The Department of Transportation and the Nuclear Regulatory Commission
(NRC) strictly regulate the transportation and storage of radioactive
materials. For commercial nuclear power facilities, the NRC has set up
strict guidelines for licensing construction and operation.

**Signs and Warnings:** An individual cannot detect radiation by sight,
smell, or any other sense. If an accident occurs involving radioactive
materials, many emergency services are likely to be involved in the
response. If the radiation levels are dangerously high, the area
immediately around the accident site will be evacuated. Response is
dependent on the type and amount of radiation that was released and on
the weather.

**Immediate Dangers:** Radioactive materials emit different types of
radiation, each of which presents its own danger to the human body.

*External radiation hazard* -Radiation that can penetrate the skin and
travel through the body.

*Internal radiation hazard* -Radiation material taken inside the body by
inhaling contaminated air, through open wounds, or by eating or drinking
radioactive substances.

-   The immediate danger from radiological accidents is from exposure to
    radiation.

-   Radiation exposure causes damage to the cells of the body. The
    longer the exposure, the greater threat of cell damages.

-   Radiation sickness can result from a single exposure to a large
    amount of radiation. It is not contagious: \--the illness is a
    result of cell damage and the weakening of the body\'s defenses.

No drugs can cure radiation sickness, though medical care and
antibiotics can reduce the danger from infection while the body repairs
itself.

**Response:**

Evacuate whenever possible. Evacuation routes will be in a direction
that will take you away from the dangerous plume carried by the wind.

If inside, stay there. Close doors and windows. Turn off all exterior
fans and air conditioners until told otherwise. Stay in the basement or
in a central part of the building.

There are three ways to minimize radiation exposure to your body:

-   [Shielding]{.underline}: Heavy, dense material between you and the
    source of the radiation can serve as protection.

-   [Distance]{.underline}: The more distance between you and the source
    of radiation, the less radiation you will receive.

-   [Time]{.underline}: Limiting the time spent near the source or
    radiation reduces the amount of radiation you will receive.

######## **APPENDIX E** 

######## **TECHNOLOGICAL HAZARDS -STRUCTURAL FIRE**

A *structural fire* is a fire in a building caused by natural, human, or
technical causes.

An *explosion* is a rapid and powerful combustion.

The threat of fire and explosion exists in every building, they can be
caused by accidents, faulty electrical wiring, by careless use of fire,
or by arson or terrorism. Fires are most devastating when they occur in
large buildings where hundreds of people live or work. Even in
structures built to resist fire, lives can be lost from inhaling smoke.

Efforts to reduce the threat of fire and injuries include fire drills
and prominent exit signs, prohibition of smoking in buildings, and
periodic inspections of appliance wiring and electrical outlets.

**Signs and Warning:** Fire alarms are installed throughout the
department and some offices are equipped with smoke detectors.
Explosions are usually accompanied by a loud bang, blast waves, and
flying debris.

Response:

1.  Learn about the evacuation procedures for your floor and carefully
    follow instructions during a fire, bomb threat, or other emergency.

2.  Instructions will be given to employees either by a public address
    system or an alarm system.

3.  If ordered to leave your work area, evacuate your floor at once. Do
    not wait to see if anything happens, even if you are convinced it is
    only a drill.

4.  Prepare yourself for an emergency by doing the following:

    -   Locate all of the fire or emergency exits on your floor.

    -   Locate the fire alarm boxes on your floor and learn how to
        activate them.

    -   Discuss with your \"emergency floor monitor\" the proper
        procedures to be followed or how you might assist in a crisis.

    -   Stay low in a burning building. Heat and smoke rises. Hot air
        may scorch your lungs, so take short breaths. If possible, cover
        your face with a damp cloth and breath through your nose.

    -   Check doors for heat before opening them. If the doorknob is
        hot, do not open the door.

    -   If your clothing catches on fire, **[drop and
        roll.]{.underline}**

######## **EMPLOYEE PROCEDURES FOR DIFFERENT TYPES OF EMERGENCIES**

######## **[Fire]{.underline}**

######## **If you discover Fire:**

::: Definition-Term
Sound the fire alarm at the nearest fire alarm box.
:::

Access an outside line and call 911.

If time permits, contact FPS (226-6344) and give the location of the
fire.

Evacuate the building.

######## **When you hear the fire alarm:**

Evacuate the building in an orderly manner by your nearest available
exit (see evacuation plan).

Obey instructions of floor, area, and stairwell monitors.

DO NOT use elevators.

Descend stairs carefully.

Stay close to the floor, cover your mouth with a cloth.

Check each door for heat before opening. Open doors slowly.

Take only your personal belongings.

Shut your room or office door. DO NOT lock doors.

Close the drawers of filing equipment at which you are working when an
alarm is sounded.

Once outside, move away from the building and proceed to the north side
of the War Memorial Monument.

Return to the building and your assigned work area promptly on
instruction of Disaster Action Team personnel, unless dismissed from
your duty by appropriate authority.

######## **Fire Drills:**

Fire drills will be held periodically to familiarize employees with
evacuation procedures. At the sound of the alarm, employees are to leave
the building without delay as in a true fire evacuation.

######## **Inclement Weather:**

::: Definition-Term
The Cascade Plan will be used in advising employees of office closure or
delayed opening due to severe weather. In the event the office is open,
employees are expected to notify their supervisor if they cannot report
for work due to inclement weather.
:::

######## **TO REPORT A FIRE**

######## **Dial: 9-911**

**Call [Federal Protective Services]{.underline} at Telephone Number:
226-6344**

######## **APPENDIX F**

######## **NATIONAL SECURITY EMERGENCY -- TERRORIST WARNINGS, THREATS AND EVENTS**

*Terrorism* is the systematic use of violence to achieve a political
goal. While the methods of terrorists may vary, the intent is to create
intense fear and to force someone into taking a course of action.

Terrorism is actually a form of warfare conducted by individuals or
small groups who seek political change through intimidation. In this
kind of war, the terrorists do not have sufficient strength to fight on
a battlefield or even to sustain a guerrilla war against opposing
forces. Instead, terrorists usually threaten or attack government
facilities, businesses, and even ordinary citizens of the target
countries.

Oklahoma City served as the introduction of domestic terrorism to the
American culture. Disgruntled citizens and anti-government members have
made threats and in some cases targeted Federal Government facilities
for violence. Such threats are real and increasing.

**Signs and Warnings:** A terrorist attack can occur with or without
warning.

**Immediate Dangers:**

-   A terrorist incident may occur anywhere and may cause injury and
    death.

-   Hostages could be taken.

-   Threats of further violence could accompany terrorist demands.

**Long-Term Dangers:**

-   An incident could create enough fear and confusion to interrupt the
    normal functioning of our government and economic system.

-   If the United States were to meet terrorist demands, that might
    encourage future attacks, threats, and demands.

**Response:**

-   Keep fire extinguishers and flashlights handy and know how to use
    them.

-   Know your building\'s evacuation plan.

-   Be alert to suspicious activities in or around your neighborhood and
    workplace, and report them to law enforcement officials if
    warranted.

-   If there is a bomb threat and you discover a suspicious package [-do
    not move it.]{.underline} Report it immediately to Federal
    Protection Service at (317) *226-6344* and follow their
    instructions.

-   If violence erupts, take cover.

#### 

[INTRODUCTION]{.underline}: As a result of receiving intelligence from
competent authorities that a possible terrorist threat has been
received/identified or that an actual terrorist event has occurred, key
personnel will be notified and heightened security measures will be
considered or implemented. Heightened security measure must be
implemented in a fashion that can be sustained for short or indefinite
periods of time. Actions taken should be accomplished in a calm,
orderly, and professional manner so as not to cause unneeded
alarm/concern or increased anxiety (fear) among the population.
Implementation of heightened security measures will have an adverse
impact on incoming mail and supply shipments, etc., result in delays and
oftentimes cause aggravation to the general public.

[HOMELAND SECURITY ADVISORY SYSTEM (HSAS)]{.underline}.

![](media/image2.png)The President had advocated the creation of a
Federal Department of Homeland Security and a comprehensive and an
effective means to disseminate information regarding the risk of
terrorist acts to Federal, State, and local authorities and to the
Nation. Such a system would provide warnings in the form of a set of
graduated "Threat Conditions" that would increase as the risk of the
threat increases. At each Threat Condition, Federal departments and
agencies will implement a corresponding set of "Protective Measures" to
further reduce vulnerability or increase response capability during a
period of heightened alert. This system is intended to create a common
vocabulary, context, and structure for an ongoing national discussion
about the nature of the threats that confront the homeland and the
appropriate measures that should be taken in response. It seeks to
inform and facilitate decisions appropriate to different levels of
government and citizens at home and at work.

+----------------------+-----------------------------------------------+
| ### LOW              | **LowCondition\                               |
|                      | Green**                                       |
+----------------------+-----------------------------------------------+

::: Definition-Term
This condition is declared when there is a low risk of terrorist
attacks. MSN IV Director will consider the following general and
facility-specific protective measures.
:::

***General Protective Measures:***

-   Refining and exercising preplanned Protective Measures

-   Ensuring personnel receive training on HSAS, departmental, or
    agency-specific Protective Measures; and

-   Regularly assessing facilities for vulnerabilities and taking
    measures to reduce them.

***Facility-Specific Protective Measures:***

-   Be prepared for any kind of contingency.

-   Update Emergency Preparedness Plan regularly, with emphasis on
    criteria and procedures for promptly requesting the assistance of
    local public safety agencies in all life threatening situations.

-   Review local Emergency Management Plans.

-   Integrate community wide emergency management plans.

-   Know the location of building plans and critical infrastructures.

-   Discuss vulnerabilities with your Safety Officer.

-   Check communication systems monthly.

-   Ensure SSTV system is fully operational (if applicable).

-   Ensure every building exterior door is lockable either manually or
    electronically.

-   Ensure exterior and parking area lighting is fully functional.

-   Remind employees, volunteers, vendors, students and contractors of
    the necessity of wearing their ID badge (if applicable) or having
    Federal/State Identification at all times while on the property.

-   Inform staff of the current Homeland Security threat level.

+----------------------+-----------------------------------------------+
| ### GUARDED          | **GuardedCondition\                           |
|                      | Blue**                                        |
+----------------------+-----------------------------------------------+

This condition is declared when there is a general risk of terrorist
attacks. In addition to the Protective Measures taken in the previous
Threat Condition, MSN IV Director will consider the following general
and facility-specific protective measures.

***General Protective Measures:***

-   Checking communications with designated emergency response or
    command locations.

-   Reviewing and updating emergency response procedures.

-   Providing the public with necessary information.

***Facility-Specific Protective Measures:***

*Complete recommended actions at lower level.*

-   Maintain on-going liaison with local, state and Federal law
    enforcement officials.

-   Be alert to all suspicious activity and take appropriate action in
    case of:

-   Any packages, unknown vehicles, or containers left near the
    buildings or air intake locations.

    -   Strangers or previously unidentified groups taking unusual
        interest in the building or grounds (asking questions, taking
        pictures, lingering near the facility or requesting the use of
        space when the facility is collocated near a high profile
        event).

-   Maintain liaison with VHA, VBA, NCA & GSA.

-   Ensure emergency communication/alert notification plan is updated.

+----------------------+-----------------------------------------------+
| ### ELEVATED         | **ElevatedCondition\                          |
|                      | Yellow**                                      |
+----------------------+-----------------------------------------------+

An elevated condition is declared when there is a significant risk of
terrorist attacks. In addition to the protective Measures taken in the
previous Threat Condition, MSN IV Director will consider the following
general and facility-specific protective measures.

***General Protective Measures:***

-   Increasing surveillance of critical locations.

-   Coordinating emergency plans with nearby jurisdictions.

-   Assessing whether the precise characteristics of the threat require
    the further refinement of preplanned protective Measures.

-   Implementing, as appropriate, contingency and emergency response
    plans.

***Facility-Specific Protective Measures:***

*Complete recommended actions at lower levels.*

-   Review alternate internal traffic patterns at the facility.

-   Make frequent checks of the interior of the building.

-   Review and update recall rosters with emergency plan coordinators.

+----------------------+-----------------------------------------------+
| ### HIGH             | **HighCondition\                              |
|                      | Orange**                                      |
+----------------------+-----------------------------------------------+

A High Condition is declared when there is a high risk of terrorist
attacks. In addition to the Protective Measures taken in the previous
Threat Condition, MSN IV Director will consider the following general
and facility-specific protective measures.

***General Protective Measures:***

-   Coordinating necessary security efforts with Federal, State and
    local law enforcement agencies, or any National Guard or other
    appropriate armed forces organizations.

-   Taking additional precaution at public events and possibly
    considering alternative venues or even cancellation.

-   Preparing to execute contingency procedures.

-   Restricting access to essential personnel only.

***Facility-Specific Protective Measures:***

*Complete recommended actions at lower levels.*

-   Determine need to restrict access to the facility.

-   Ensure vehicles are kept clear of main entrances and/or unauthorized
    areas.

-   Mass transit should be notified of any restrictions to facility
    access.

-   Ensure storage areas and rooms are positively secured.

-   Prepare for extended tours of duty for MSN IV employees.

+----------------------+-----------------------------------------------+
| ### SEVERE           | **SevereCondition\                            |
|                      | Red**                                         |
+----------------------+-----------------------------------------------+

A Severe Condition reflects a severe risk of terrorist attacks. Under
most circumstances, the Protective Measures for a Severe Condition are
not intended to be sustained for substantial periods of time. In
addition to the protective Measures taken the previous Threat Condition,
MSN IV Director will consider the following general and
facility-specific protective measures.

***General Protective Measures:***

-   Increasing or redirecting personnel to address critical emergency
    needs.

-   Assigning emergency response personnel and pre-positioning and
    mobilizing specially trained teams or resources.

-   Monitoring, redirecting or constraining transportation systems.

-   Closing public and government facilities as directed.

***Facility-Specific Protective Measures:***

*Complete recommended actions at lower levels.*

-   Determine need to restrict access to the facility.

-   Ensure vehicles are kept clear of main entrances and/or unauthorized
    areas.

-   Mass transit should be notified of any restrictions to facility
    access.

-   Ensure storage areas and rooms are positively secured.

-   Place staff on alert.

-   Prepare for extended tours of duty of MSN IV employees.

**APPENDIX G**

**NATIONAL SECURITY EMERGENCY -- BIOLOGICAL/CHEMICAL AND MAIL BOMBS**

*Chemical* and *biological warfare* involves the use of chemical or
biological agents to kill, injure, or incapacitate a target population.
These agents may be used to attack people directly with toxic substances
or diseases, or to attack them indirectly by harming plants, animals, or
water supplies.

Such agents have been used as weapons for thousands of years, but their
use was limited to poisoning food and water or transmitting diseases by
way of infected clothing and animals. Unfortunately, in the early 20th
century scientists learned how to mass-produce toxic substances that
could be used in war.

Regrettably, the proliferation of these weapons around the world is very
disturbing because they are now being acquired by dictatorial regimes
and terrorist organizations.

**Signs and Warnings:** Many agents are not detectable by human senses,
and others are so toxic that by the time you can see or smell them, it
will be too late.

There are several sources of warning. The best source is through good
intelligence concerning possible use of these weapons. In other cases,
the first signs will be from people displaying symptoms.

**Immediate Dangers:** These weapons are extraordinarily hazardous.
Inhaling, swallowing, or even skin contact with some substances can lead
to death, injury, or incapacitation. Depending on the agent used, the
lungs may be damaged, the blood poisoned, the nervous system disrupted,
or an infectious disease spread into the target area. Fortunately, the
danger is reduced by time and distance and the agent will lose its
potency.

**Procedure:** Actions to be taken upon discovery of a chemical release
shall involve all personnel at the facility. The acronym
**[RAIN]{.underline}** will be used to implement the procedures.

**[R]{.underline}** RECOGNIZE -- Recognize the immediate danger and
identify the location.

**[A]{.underline}** AVOID -- Avoid contact with the chemical.

**[I]{.underline}** ISOLATE -- Isolate and secure the scene.

**[N]{.underline}** NOTIFY -- Notify Fire/Police Departments and NCACO.

**Response:** Protection is possible and practical for this threat:

Upon warning, evacuate or take shelter.

***If you are at or near the scene of a chemical accident:***

Do not walk toward the spill or touch any spilled material.

Do not inhale gases, fumes, and smoke.

Do not assume that gases and vapors are harmless because there is no
odor.

Move away from the scene. Try to stay **upstream, uphill, and upwind.**
The safe distance from the danger area would be 10 or more city blocks
(1/2 mile). Do as emergency response or law enforcement personnel tell
you.

When walking away from the scene, walk into the wind.

***If you are indoors at home or work, you may be asked either to
evacuate or to remain indoors and seek in-place protection:***

If asked to evacuate, \--do so immediately. Quick and efficient
evacuation can greatly reduce or eliminate danger. The local Fire
Department's Hazardous Material Emergency Response Team will report to
the scene.

***If you are instructed by authorities to seek in-place protection:***

Close windows and doors, and seal cracks with wet towels, blankets, or
tape.

Turn off all ventilation, including furnaces, air conditioners, vents,
and fans.

Remain in protected areas, such as hallways and away from windows, until
the danger has passed.

Long-term shelter planning should include plastic film and tape to seal
windows, doors, vents, and any other openings to protect against
airborne agents.

***General procedures for handling suspicious packages:***

Put the package or envelope down on a stable surface; do not shake,
sniff, touch, taste, or look closely at it or at any contents, which may
have spilled.

Leave the room immediately and close the door, or section off the area
to prevent others from entering (i.e., keep others away).

Wash hands with soap and water.

Report the incident to local police, and notify your building security
official or an available supervisor.

List all people who were in the room or area when this suspicious letter
or package was recognized. Give this list to both the local public
health authorities and law enforcement officials for follow-up
investigations and advice.

***If a biological or chemical agent (such as a powder or liquid) spills
from or is detected in an envelope or package:***

Do not try to clean up the powder or liquid.

2-4) Follow steps 2-4 above.

5\) Remove heavily contaminated clothing as soon as possible and place
in a plastic bag, or some other container that can be sealed. This
clothing bag should be given to the emergency responders for proper
handling.

6\) Shower with soap and water as soon as possible. Do Not Use Bleach Or
Other Disinfectant on Skin.

7\) List all people who were in the room or area when this suspicious
letter or package was recognized. Give this list to both the local
public health authorities and law enforcement officials for follow-up
investigations and advice.

***If a mail bomb is suspected:***

Isolate the package or letter and evacuate the immediate area.

Do not put the package or envelope in water or a confined space, such as
a desk drawer or filing cabinet.

If possible, open windows in the immediate area to assist in venting
potential explosive gases.

Dial "911" to report the incident to local police and the local FBI
field office, and notify an available supervisor.

***If the room is contaminated by an airborne agent (gas or spray):***

Turn off local fans or ventilation units in the area.

Leave area immediately.

Close the door, or section off the area to prevent others from entering
(i.e., keep others away).

Dial "911" to report the incident to local police and the local FBI
field office, and notify available supervisor.

Shut down air handling system in the building, if possible.

**Treating Casualties Exposed to Chemical/Biological Agents**. The
following procedures are the decontamination protocol.

When notification is received that an exposure incident has occurred,
the call will immediately be transferred to the MSN IV Director, who
will obtain the following information and initiate appropriate response
activities**.**

Notify the local Fire Department's Hazardous Material Emergency Response
Team for emergency medical treatment and decontamination.

The number of victims involved in the incident.

The medical status of each victim.

The source of contamination/containment, if known.

If on-site decontamination has been performed or if the victim is being
transported due to critical status without decontamination.

If on-site emergency medical treatment has been initiated and if so,
what care has been rendered.

The location where victims were transported to for further emergency
medical treatment.

Notify NCACO.

##### **APPENDIX H** 

##### **NATIONAL SECURITY EMERGENCY -NUCLEAR DETONATION**

A *nuclear attack* or *detonation* would involve the delivery of nuclear
weapons to destroy strategic targets, such as military installations,
major industrial areas, and government centers.

No one doubts the terrible destruction nuclear weapons would cause.
Survival is possible, however. If you know the dangers and are prepared
to respond appropriately, you will increase your chances for survival.

**Effects:** When a nuclear bomb is detonated, the resulting explosion
produces a number of different effects, including the following:

-   A brief, intense light flash that can cause temporary blindness;

-   A brief electromagnetic pulse that will interfere with or damage
    electrical and telecommunications equipment;

-   A flash of extreme heat that can ignite flammable materials and
    cause widespread fires;

-   A blast or shock wave that can damage or destroy buildings in a
    large area;

-   Dangerous initial radiation that will be released in the blast area;
    and

-   Fallout radiation that will be hazardous in areas where radioactive
    particles fall to the earth.

The strength of these effects in a given area depends on the size and
type of weapon, the type of burst (on the ground or in the air), whether
the weather is cloudy or clear, and the distance from the center of
detonation.

**Sign and Warning:** Should an emergency occur involving a nuclear
threat within the MSN IV area of operations, all personnel would be
alerted and instructed what to do through the VBA RO, General Service
Administration (Minton-Capehart Federal Building) Building Manager or
NCACO, instructions issued on the department\'s closed circuit
television system, E-mail, telephone calls or from the Office of Federal
Emergency Preparedness.

**Immediate Dangers:**

-   In the area directly affected by the explosion, there would be
    widespread destruction from the force of the blast wave and from the
    fires ignited by the heat flash. Casualties would be expected to be
    high.

-   Radioactive fallout from a ground burst could threaten people
    outside the blast area if they were outside protective shelters.

-   Some areas could have heavy accumulations of fallout and be
    dangerous *for* a long time.

-   Public and private services would be disrupted. Shortages of food,
    water, shelter, fuel, and medicines would be severe.

**Response:**

There are three situations in which MSN IV employees could find
themselves at the onset of a nuclear emergency. The response to each of
these situations differs, but the knowledge will help you relocate to a
safer position:

-   *Nuclear Flash* (no warning). Take cover instantly and cover as much
    exposed skin as possible. Do not look at the flash \--it could blind
    you. Find substantial cover, such as behind a building or under a
    road culvert. If no cover is available, simply lie down on the
    ground and curl up. Your aim is to avoid being burned by the heat,
    thrown about by the blast, or struck by flying objects. When the
    blast effects have abated, move quickly to the nearest protective
    shelter.

-   *Attack Warning.* With warning, proceed to the nearest protective
    shelter. You should remain at the shelter until advised that it is
    safe to leave.

-   *Evacuation.* When an international crisis is so severe that
    evacuation may be needed, MSN IV employees will receive instructions
    at their assembly areas.

**APPENDIX J**

**CHECKLISTS FOR EMERGENCY SITUATIONS**

The checklists contained in this appendix pertain to the following
situations:

> **CHECKLIST NUMBER**
>
> FIRE 1
>
> BOMB THREAT 2
>
> RIOT 3
>
> POWER OUTAGE 4
>
> DESTRUCTION OF THE FACILITY 5

Lists will be reviewed annually and updated as changes dictate by the
Emergency Preparedness Coordinator.

CHECKLIST \# 1

NAME: **FIRE**

**Action #1**

Notify the Fire Department at 9-911. Give exact directions to your
location and post personnel to meet them on arrival. Additional
emergency contact information, including phone numbers, is located in
Appendix 2-3.

**Action #2**

Sound alarm, if not automatically activated. Proceed with building fire
and evacuation plan

**Action #3**

::: Definition-Term
Attempt to put out fire using hand-held extinguishers, if possible.
:::

**Action #4**

::: Definition-Term
If fire cannot be extinguished, evacuate personnel.
:::

**Action #5**

Notify **General Service Administration (Minton-Capehart Federal
Building) Building Manager** by calling **(317) 226-6076** and **Federal
Protection Service** at **(317) 226-6344** during daytime hours.

**Action #6**

Notify Floor Monitor, if appropriate.

**Action #7**

Notify Emergency Preparedness Coordinator. See Appendix 2-2 for
notification information.

CHECKLIST \# 2

NAME: **BOMB THREAT**

**Action #1**

Record the required information on the Bomb Threat Report form that is
part of this checklist.

**Action #2**

Notify Federal Protection Service at **(317) 226-6344** and Police
Department at 9-911 of the threat. Proceed in accordance with
instructions.

**Action #3**

Notify the Emergency Preparedness Coordinator. See Appendix 2-2 for
notification information.

**Action #4**

Notify the Logistics Coordinator. See Appendix 2-2 for notification
information.

**Action #5**

If directed by the police or by appropriate security officials, follow
evacuation procedures for your floor.

**Action #6**

Verify identity of persons making search of premises and assist them as
requested.

**Action #7**

Determine, from officials making the search, how long it will be before
the MSN IV personnel can reoccupy the building.

**Action #8**

Notify the Emergency Preparedness Coordinator of the situation and give
an estimate of when the building can be re-occupied, if possible. See
Appendix 2-2 for notification information.

##### **BOMB THREATS BY TELEPHONE**

If you receive a bomb threat by telephone, please note the following and
immediately call the **Federal Protection Service** at **(317)
226-6344** or the police at 9-911.

Instructions: Be calm. Be courteous. Listen. Do not interrupt the
caller. Signal your supervisor or someone else of the situation. Have
that person immediately notify the police and appropriate security while
caller is on the line. Record the following information:

######### Date 

Time:

Telephone number that the threat was received on:

Exact words of person making the call:

Questions to ask, if possible without interrupting the caller:

1.  When is the bomb going to explode?

2.  Where is the bomb right now?

######### What kind of bomb is it? 

3.  What does the bomb look like?

4.  Why did you place the bomb?

5.  What is your name?

6.  What is your address?

7.  Where are you calling from?

Try to determine the following (circle as appropriate)

Caller\'s identity: Male Female Adult Juvenile Age

**[Voice:]{.underline}** Loud Soft High pitch Deep Raspy Pleasant

> Intoxicated Other

**[Accent]{.underline}:** Local Not local Foreign Region

**[Speech]{.underline}:** Fast Slow Distinct Distorted Stutter Nasal

> Slurred Lisp

**[Language]{.underline}:** Excellent Good Fair Poor Foul Other

**[Manner]{.underline}:** Calm Angry Rational Irrational Coherent
Incoherent Deliberate

> Emotional Righteous Laughing

**[Background Noises]{.underline}:** Office machines Factory machines
Bedlam

Trains Animals Music Quiet voices Mixed Airplanes Street traffic Party
atmosphere

Additional information:

Immediately following the call, notify your supervisor.

If instructed to make a search of your area, complete the checklist on
the next page.

##### **BOMB THREAT SEARCH CHECKLIST**

Check off all actions taken and give the checklist to your supervisor or
the person in charge. Areas not checked on this list will be the first
areas to be checked by the search crew.

1.  Looked on top of chairs, desks, tables, bookcases and all storage
    cabinets or containers.

2.  Looked inside bookcases including behind books.

3.  Looked inside storage cabinets, containers and closets.

4.  Looked under all furniture.

5.  Looked in all waste baskets,

6.  Surveyed remainder of room.

7.  Locked all classified or sensitive materials in approved storage
    containers.

8.  Shut off lights and other electrical appliances.

9.  Opened all doors and windows.

10. Reported negative or positive findings to supervisor.

**IMPORTANT**: If an unidentifiable package or other object is located,
**[do not touch it]{.underline}**. Report your findings immediately to
your supervisor or security officer.

**CHECKLIST \# 3**

NAME: **RIOT**

**Action #1**

Ensure that the Basement and 1^st^ Floor entrances are secure.

**Action #2**

Notify **Federal Protection Service** at **(317) 226-6344**. Contact
your supervisor to obtain any special instructions.

**Action #3**

Allow no one to enter MSN IV office without first obtaining permission
from the Security Coordinator, Emergency Preparedness Coordinator, or
the appropriate security officer.

**Action #4**

If your supervisor or **Federal Protection Service** cannot be
contacted, notify Police Department at 9-911.

**Action #5**

Remain at your desk until otherwise directed.

**Action #6**

If directed to evacuate the building, follow standard evacuation
procedures.

**Action #7**

If evacuation is ordered, determine from appropriate officials (Police
or **Federal Protection Service**) how long it will be before the
building can be re-occupied.

**Action #8**

Notify the Emergency Preparedness Coordinator of the situation and, if
information is available, the estimated downtime. See Appendix 2-2 for
notification information.

**CHECKLIST \# 4**

NAME: **POWER OUTAGE**

**Action #1**

Notify the Emergency Preparedness Coordinator immediately that the
facility has lost commercial power.

**Action #2**

Have the Logistics Coordinator coordinate with the building management
to determine the cause of the power loss and estimate the time before
power can be restored.

**Action #3**

If the source of power failure is not traceable within the facility,
contact General Service Administration (Minton-Capehart Federal
Building) Building Manager (see Appendix 2-3 for phone number) to
determine loss of commercial power and estimate the time before power
can be restored.

**Action #4**

Notify the Emergency Preparedness Coordinator of the situation and give
him an estimate of when the power will be restored, if available.

**CHECKLIST #5**

NAME: **DESTRUCTION OF THE FACILITY**

**Action #1**

Notify all appropriate emergency services. See Appendix I for a complete
listing of phone numbers for emergency services.

**Action #2**

Survey damaged area to determine whether building can remain occupied
and operational

**Action #3**

Evacuate personnel, if ordered, and check off for personnel as they
leave.

**Action #4**

Shut down all IT systems, if time permits.

**Action #5**

Contact General Service Administration (Minton-Capehart Federal
Building) Building Manager (see Appendix 2-2 for telephone number) to
assess damage and determine when building can resume normal operations.
Notify the Emergency Preparedness Coordinator and follow his
instructions.

**Action #6**

Secure all entrances to the building.

**Action #7**

If operations are disrupted, notify the Emergency Preparedness
Coordinator of the situation, the condition of the building and the
estimated time before reoccupation will be permitted.

**Action #8**

Monitor progress of emergency service activities and obtain, when
possible, updated estimates of delay before occupancy can be resumed.

**Action #9**

When the building can be re-occupied, notify the Emergency Preparedness
Coordinator. See Appendix 2-2 for contact information.

**Action #10**

Assist, as requested, in damage assessment activities and ensure that
the area is properly secured during damage assessment.

**Action #11**

Report progress and new time estimates to the Emergency Preparedness
Coordinator.

**Action #12**

When normal operations are restored, notify the Emergency Preparedness
Coordinator.

# APPENDIX L

# EMPLOYEE SHELTER DURING EMERGENCY

**EMPLOYEE EMERGENCY LOCATOR**

ALL EMPLOYEES: You are encouraged to plan for and travel to a
pre-selected, safe location or seek shelter per directives by civilian
authorities (Shelters designated by Indiana Civil Defense). You should
plan for your safety and that of your family well in advance of any
declared emergency situation. A dry-run via primary and alternate routes
to your home from work and from your home to your pre-selected safe
location should be conducted periodically throughout the year is
recommend to insure your ability to reach the shelter in a safe and
timely manner. WHENEVER AN EMERGENCY SITUATION REQUIRES THE EVACUATION
OF MSN IV AREA OFFICE IT IS ESSENTIAL THAT YOU NOTIFY YOUR SUPERVISOR OF
YOUR INTENDED LOCATION TO SEEK SHELTER.

INDICATE BELOW BEFORE DEPARTING THE MSN IV OFFICE DURING EMERGENCY
OPERATIONS.

Name Phone \# Home Address Location of Shelter

Note: Employees who are scheduled off or on leave status (in the local
area) will call in and advise of their intended place of taking shelter
as soon as possible following commencement of emergency conditions. All
employees should tune their commercial radios to the station still
broadcasting during emergency conditions.

# APPENDIX M

**MSN IV Emergency Plan**

**Snow and Ice Storms**

1.  Purpose: To establish procedures for removal of snow and ice in the
    event of severe snow and ice storms and to ensure the resumption of
    normal MSN IV activities and functions as soon as possible following
    such an event.

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2.  Required Actions:

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a.  Contact MSN IV Director for direction on whether or not to come to
    work. Listen to local radio and television station for updated
    whether status and road closures.

b.  Notify NCACO (Washington, D.C.) if condition are too dangerous for
    personnel to come to work and has to be closed for any period of
    time exceeding four hours.

**APPENDIX N**

**[VIOLENCE IN THE WORKPLACE]{.underline}**

I.  **Purpose:**\
    To establish a formalized procedure to ensure that resources are
    available to provide support to all employees who have or may
    experience workplace violence.

II. **Policy:**\
    Violent behavior will not be tolerated at MSN IV Office. Persons
    (families, next-of-kin, volunteers, visitors, employees) committing
    acts of violence will be reported to the appropriate authorities and
    prosecuted to the fullest extent of the law. Appropriate
    disciplinary action will be instituted against employees that are
    verbally or physically aggressive. Each employee who is assaulted
    and/or battered in the course of their duties will have access to
    treatment and services to manage the trauma.

III. **Implementation:**

     A.  *Definition*:\
         *Assaulted employee*: Any employee who is reasonably put in
         fear of being imminently struck, either by a menacing gesture,
         sudden move alone, or accompanied by a threat.\
         *Battered employee*: Any employee who experiences actual
         physical contact from another (whether or not a physical injury
         occurred).

     B.  *Procedure*:

         1.  *Assaulted Employee:*

             a.  Following an assault, the employee must notify his/her
                 immediate supervisor who will do a Report of Contact
                 and report the incident to the VBA RO (Baltimore).

             b.  The Supervisor should refer the employee to the
                 Employee Assistance Program.

             c.  A member of the Employee Assistance Program staff will
                 make contact with the employee to assist the employee
                 with the services needed, which may include counseling,
                 legal advice, information regarding workmen's
                 compensation/medical insurance.

         2.  *Battered Employee:*

             a.  Following in incident whereby an employee is battered,
                 the employee must notify his/her immediate supervisor
                 who will do a Report of Contact and report the incident
                 the VBA RO (Baltimore).

             b.  At the time of the incident, a CA-1 form must be
                 completed. If the employee is unable to do so, the
                 supervisor must complete it.

             c.  The battered employee must report to Employee Health
                 for evaluation and treatment of injuries. If the
                 employee is unable to go to Employee Health for
                 evaluation they may go to the nearest local hospital
                 emergency room.

             d.  Following evaluation and treatment of injuries by
                 Employee Health, the individual is referred to the
                 Employee Assistance Program.

             e.  The Employee Assistance Program initiates contact with
                 the battered employee and

                 1.  Informs employee of the services available.

                 2.  Assists employees in attaining these services such
                     as: counseling, legal advice via police service,
                     workmen's\' compensation and medical benefits via
                     Personnel Service, etc.

             f.  If a battered employee determines on his or her own to
                 file an application for criminal prosecution with the
                 District Court.

                 C. Reporting:

                 With each incident a Violence Incident Report Form will
                 be completed by the employee and submitted to the
                 Director for review and action. **(See Appendix O)**

                 **APPENDIX O**

##### **Violence Incident Report Form**

**Confidential Incident Report**

To: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date of Incident: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Location of Incident:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
Map/sketch on reverse side or attached

From: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_Phone:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Time of Incident:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Top of Form 1

+-----------------------------------------------------------------------+
| **Nature of the incident:** (xx all applicable boxes)\                |
| \_\_\_\_\_ Assaults or violent acts\                                  |
| \_\_\_\_\_ Preventative or warning report\                            |
| \_\_\_\_\_ with Visitor                                               |
|                                                                       |
| \_\_\_\_\_ with Employee                                              |
|                                                                       |
| \_\_\_\_\_ With Volunteer                                             |
|                                                                       |
| \_\_\_\_\_ Other                                                      |
+-----------------------------------------------------------------------+

Bottom of Form 1

Top of Form 2

  ----------------------------------------- -----------------------------
  Legal counsel advised of incident         EAP advised
  ![](media/image3.wmf)Yes                  ![](media/image3.wmf)Yes
  ![](media/image3.wmf)No                   ![](media/image3.wmf)No

  Warning or preventative measures          
  ![](media/image3.wmf)Yes                  
  ![](media/image3.wmf)No                   
  ----------------------------------------- -----------------------------

Bottom of Form 2

Number of persons affected \_\_\_\_\_\_\_\_\_\_

(For each person complete a report; however, to the extent facts are
duplicative, any person\'s report may incorporate another person\'s
report.)

Name of affected person(s) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Service date \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Top of Form 3

+-----------------------------------------------------------------------+
| Position: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ member |
| of labor organization ![](media/image3.wmf)Yes                        |
| ![](media/image3.wmf)No\                                              |
| Supervisor: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ has        |
| supervisor been notified ![](media/image3.wmf)Yes                     |
| ![](media/image3.wmf)No\                                              |
| Family: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ has been     |
| notified by                                                           |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_![](media/image3.wmf)Yes          |
| ![](media/image3.wmf)No\                                              |
| Lost work time ![](media/image3.wmf)Yes ![](media/image3.wmf)No       |
|                                                                       |
| Anticipated return to work                                            |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\         |
| Third parties or non-employee involvement ![](media/image3.wmf)Yes    |
| ![](media/image3.wmf)No (include contractor and CWT / work study      |
| employees, visitors, vendors, customers)                              |
+-----------------------------------------------------------------------+

Bottom of Form 3

**Nature of the incident**

Top of Form 4

+-----------------------------------------------------------------------+
| Briefly describe: (1) event(s); (2) witnesses with addresses and      |
| status included; (3) location details; (4) equipment/weapon details;  |
| 5) weather; (6) other records of the incident (e.g., police report,   |
| recordings, videos); (7) the ability to observe and reliability of    |
| witnesses; (8) were the parties possibly impaired because of illness, |
| injury, drugs or alcohol (were tests taken to verify same)            |
|                                                                       |
| ![](media/image3.wmf)Yes ![](media/image3.wmf)No; (9) parties         |
| notified internally (employee relations, medical, legal, operations,  |
| etc.) and externally (police, fire, ambulance, EAP, family, etc.)\    |
| \                                                                     |
| Previous or related incidents of this type ![](media/image3.wmf)Yes   |
| ![](media/image3.wmf)No                                               |
|                                                                       |
| Preventative steps ![](media/image3.wmf)Yes ![](media/image3.wmf)No   |
|                                                                       |
| OSHA log or other OSHA action required ![](media/image3.wmf)Yes       |
| ![](media/image3.wmf)No                                               |
+-----------------------------------------------------------------------+

Incident Description:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Employee Signature: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**[Supervisors Action]{.underline}**

Bottom of Form 4

Response:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Signature:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**INDEX**

**A**

**Administration Page 3**

**Appendices:**

**Appendix A (Emergency Situation) Page 24**

**Appendix B (Natural Hazards) Page 25**

**Appendix C (Technological Hazards -- Hazardous Material) Page 29-30**

**Appendix D (Technological Hazards -- Radiological Material) Page
31-32**

**Appendix E (Technological Hazards -- Structural Fire) Page 33, 48**

**Appendix F (National Security Emergency - Terrorism) Page 35-39**

Appendix G (National Security Emergency -- Chemical/Biological) Page
40-43

Appendix H (National Security Emergency -- Nuclear Detonation) Page
44-45

**Appendix I (Notification for Emergency Situation) Page 46, 56**

**Appendix J (Checklists for Emergency Situations) Page 47**

**Appendix K (Employee Callback Plan) Page 56**

**Appendix L (Employee Emergency Locator Plan) Page 57**

**Appendix M (Snow and Ice Storms) Page 58**

**Appendix N (Violence in the Workplace) Page 59-60**

**Appendix O (Violence Incident Report Form) Page 61-62**

**B**

**Backup Systems Page 7, 12-13, 16**

**Bomb Threats Page 40-45, 49-51**

##  

## C

**Content, Table Page 2**

**Communication Page 13**

**Coordination Page 14**

## D

**Decontamination Page 20 & 43**

**Destruction of Building Page 54-55**

**E**

**Employee, Callback Page 56**

**Employee, Locator Page 57**

**Emergency Phone Numbers Page 7, 11-13, 46, 56**

**Emergency Plan Page 17**

**Emergency Planning Coordinator Page 3**

**Emergency Situations Page 24**

**F**

**Fires Page 33-34, 48**

**N**

**Natural Hazards Page 25**

**National Security Emergency -- Terrorism Page 35-39**

**National Security Emergency -- Chemical/Biological Page 40-43**

**National Security Emergency -- Nuclear Detonation Page 44-45**

**Notification of Personnel Page 46, 56**

**P**

**Power Outage Page 7, 53**

**R**

**Responsibility Page 5**

**Riot Page 52**

**S**

**Snow Page 58**

**Succession, Lines of Page 4**

**T**

Terrorism Page 35-39

**Technological Hazards-Hazardous Material Page 29-30**

**Technological Hazards-Radiological Material Page 31-32**

**Technological Hazards-Structural Fire Page 33, 48**

**Transportation Page 16**

**V**

**Violence, Workplace Page 59-60**

**Violence, Incident Report Page 61-62**