# ![](media/image1.jpeg){width="0.4166666666666667in" height="0.2972222222222222in"} Internet Assisted Review Focus Group

**Date:** June 21, 2002, Friday

**Time:** 1:30--4:00 p.m.

**Location:** Rockledge 2, Room 3087

**Advocate:** Eileen Bradley

**Team Leaders:** Tracy Soto, Daniel Fox

The **Scope document,** containing requirements, is posted on the eRA
website at this URL:

<http://era.nih.gov/Docs/IAR_Scope_Document_final_06-21-02.doc>

The minutes refer to this presentation:

<http://era.nih.gov/Docs/Navigational_prototype_06-21-02.ppt>

## Action Items

-   (Focus Group members) Review the final version of the Scope document
    and provide any comments by July 3, 2002.

-   (screen 26) (Roberta Binder) Verify policy changes with regard to
    animal welfare and suggest new wording for IMPORTANT REMINDER.

-   (Eileen Bradley) Take assignment purge and closure date
    recommendations to RPC for approval.

## General Topics

The group was presented with a new process for IAR account registration
and creation. This new process, recommended by the architecture group,
will more closely align IAR functionality with the Commons. The group
agreed that the new process would be an improvement over the old. Most
importantly, the PIN letter was eliminated from the process. See slide
12 for details.

Ev Sinnett raised an issue with the Focus Group via email prior to the
meeting. This discussion, regarding withdrawn applications or deferrals,
continued at the meeting. Based on the discussion, the following items
were added as new requirements for the Control Center:

-   When an application is deferred (901 change)/moved to another
    meeting, if critiques were already submitted they should be deleted.
    This is version 1, Must.

-   When an application is deferred (901 change)/moved to another
    meeting, if critiques were already submitted, the SRA should have
    the option of whether to keep or delete the critiques. This is
    version 2, C.

Clarification: View by Application screen view for SRA/GTA List of
Applications should sort subprojects under parent grant. (screen 33).

Clarification: View by Reviewer screen view for SRA/GTA List of
Applications should sort by Reviewer Name (alphabetical by last name)
with a sub-sort by Role (primary, secondary, etc.) (screen 33).

## Navigational Prototype

  --------------------------------------------------------------------------
  **Slide    **Comments/Changes**
  Number**   
  ---------- ---------------------------------------------------------------
  **All**    Remove the "1" before helpdesk contact number 1-301-402-7469,
             1-866-504-9552.

  **4**      Move "Click on the Reviewer Name to see a list of assigned
             applications." above "Click on the Reviewer User Name to see
             IAR account information."

  **5**      Show Purge Assignments and Closure Dates on this screen. Add a
             description of what these dates mean (they are not editable by
             the user; they are system generated).

  **13**     Add to the email text after the second sentence, "If you
             already have an IAR account, please proceed to the IAR Login
             Screen htpps://test.test.test.gov." Change "select" to "create"
             in sentence 6.

  **14**     Add this line "Enter information about yourself and create your
             user name, password and password reminder question." Add this
             line "If you already have an account, please go to the IAR
             Login Screen." Change "You will use the user name and password
             entered below to log on to IAR." to "Create a User Name and
             Password below to use when you log in to IAR."

  **16**     Add "Please bookmark this page for future use." Change "...you
             forgot your password..." to "...you have forgotten your
             password..."

  **26**     Change "IMPORTANT REMINDER" to "IMPORTANT REMINDERS." Correct
             misspelling in #3 for Recommended. Change Press to Click in #4.
             Add "To update a critique, simply resubmit."

  **29**     Move "List My Assignments Only" under "View My Critiques." Move
             "View Score Matrix" to the right.

  **33**     Change Reviewer name format from First Name Last Name to Last
             Name, First Name. Add "(Role)" next to Reviewer column heading.

  **34**     PI and Score should not be sortable on this screen.

  **37**     Since Designate Lower Half Applications takes user to another
             screen and doesn't perform an action itself, it shouldn't be a
             button. Change Designate Lower Half Applications to a
             hyperlink.

  **42**     Viewing critiques in PDF should also use 0.75-inch margins.
  --------------------------------------------------------------------------

The Focus Group approved the navigational prototype with suggestions
documented above as well as the requirements labeled Version 1, Must.
Eileen will bring the group's recommendations for Assignment Purge Date
and Closure Date to the RPC for approval. The group discussed the RUG
presentation of this navigational prototype and concerns about RUG
members adding new requirements. Given the current development schedule,
additional requirements may jeopardize the deployment of an IAR pilot in
October. It was decided that we would document any RUG requirements and
if they are deemed necessary for Version 1, we would have to reevaluate
the entire Version 1 list and possibly move previous Version 1
requirements to Version 2. The group also discussed its desire to test
the IAR before the October deployment. Before a pilot with production
data, SRAs and Reviewers would like to use the system with test data.
Given the current J2EE architecture, it's unclear whether this would be
feasible. This issue will be addressed closer to deployment time.

## Future Meeting Schedule and Topics

  -----------------------------------------------------------------------
  **Date**        **Topics**
  --------------- -------------------------------------------------------
  TBD             RUG Review and Approval of Navigational Prototype

  6/27/02         OER and NGIT Scope Review

                  Critical Design Review

  Fall 2002       Pilot of Version 1 (for only 1 or 2 study sections)
  -----------------------------------------------------------------------

## Attendees

Binder, Roberta (NIAID)

Eileen Bradley (CSR)

Neal Musto (NIDDK)

David, Tracey (CSR)

Fox, Daniel (NGIT)

Lassnoff, Cynthia (NIAID)

Levy, Adam (NGIT)

Sinnett, Ev (CSR)

Soto, Tracy (OD)

White, Roy (NHLBI)

Wojcik, Brian (NCI)

Sherry Zucker (OD)