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CHAPTER 7. SCHEDULE OF COLLECTIONS

7-1. PURPOSE. All single family mortgage insurance collections

received in the Field Office during any regular workday

shall be covered in their appropriate series Of schedules

and deposited as soon as possible on the day of receipt,

but no later than bank closing time on the regular workday

(banking) following the day on which the items of

collection were actually received. (See Handbook 1911.1,

Chapter 2.)

7-2. AUTOMATED COLLECTION SCHEDULES/REGISTERS. Some Field

Offices have chosen to automate the recording of their

remittances, as with Forms HUD-235, Collection Register and

HUD-1065, Remittance Activity Report (Appendix 15).

a\. Must Duplicate HUD Form. The use of \"time saving\"

computer-generated collection registers and schedules

are encouraged, however, the programs must duplicate

the information on the HUD prescribed form.

b\. What\'s Available. Automated programs have been

designed for the HUD-235 and HUD-1065. This method of

recording receipts and deposits is only a suggested

alternate to the manual preparation.

c\. Source. The program may be obtained through the Office

of Mortgage Insurance Accounting and Servicing (MIAS),

Control and Analysis Division.

7-3. DETAIL SUPPORT OF SCHEDULE OF COLLECTIONS. The pink and

blue copies of the Official Receipt, Form HUD-27038

(Appendix 7), will serve as detailed entries in support of

Headquarters and Field Office summary schedules of

collections, respectively. If no receipt is available,

attach a copy of the check, money order or the remittance

advice.

a\. In order to facilitate preparation of the schedule of

collections, the pink copies of the official receipt

(or other supporting documents) will be separated and

sorted by section of the Act. Within each section of

the Act, the pink copies (or other supporting

documents) will be further sorted as to program, i.e.,

single family, multifamily, etc. and collection type,

i.e., tax refund, wage restitution, etc. The total

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collection amount for each collection type, section of

the Act, and the grand total of the schedule will be

carefully determined by using an adding machine and

cross-checked by adding machine tape.

b\. The blue copy of the official receipt (and/or copies of

any other supporting documents), should be attached to

the Field Office copy of the schedule of collections.

Future correspondence from and to Headquarters (either

MIAS or the Office of Finance and Accounting (OFA))

concerning the schedule of collections should indicate

both the schedule and the receipt numbers.

7-4. SCHEDULE OF COLLECTIONS, FORM HUD-2022. Form HUD-2022

(Appendix 9), shall be used to report all single family

mortgage related collections. This form shall also be used

as an uncollectible check schedule as explained in Chapter

11\. A typewritten original and one copy of this form shall

be mailed in accordance with paragraph 7-5. To aid in the

use of these instructions, Appendix 9, page 1 has been

prepared with alphabets (encircled) corresponding to the

following.

a\. Schedule Number. The schedule number shall consist of

the three digit office code followed by a dash and the

next schedule number in the appropriate series set

forth in paragraph 7-6.

b\. Date Received. Enter the actual date the collections

were received in the Field Office.

c\. Date of Deposit. Enter the actual date the collections

were deposited. This shall agree with the deposit

ticket.

d\. Total Deposit. Enter the total amount of collections

listed below. This amount shall agree with (1) the

total shown as (i) at the bottom of the schedule, (2)

the official receipts (if any) issued for the items

scheduled and other supporting documents, (3) the

deposit ticket and (4) the actual deposit.

e\. Types of Transactions. The types of collections

reported on HUD-2022 shall be indicated by checking one

of the blocks near the top of the form. Do not

commingle collection types on a schedule.

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f\. Claim, Case or Project Number. Always enter an

identifying number for each collection.

g\. Identification and Explanation of Remittance(s).

\(1\) Indicate if the funds on this schedule belongs to

the single family, multifamily or Title I program.

\(2\) If the collection type is not preprinted on the

Form HUD-2022 (listed in paragraph 7-6a), enter

the collection type in this section, as with the

\"restitution\" collection shown on page 2 of

Appendix 9.

\(3\) Include further explanations here, as appropriate.

h\. Amount. Enter individual remittance amounts in line

with and parallel to it\'s case number and explanation.

i\. Total. This is not a preprinted item on the schedule.

You should type in the word TOTAL, add the individual

amounts listed and enter the total amount of the

schedule as shown in Appendix 9.

j\. The bottom portion of the schedule is self explanatory.

7-5. MAILING SCHEDULES OF COLLECTIONS. So that HUD\'s financial

statements properly reflect all collections received during

each calendar month, it is necessary to hold the books open

until schedules of collections covering all collections

received up to and including the last working day of each

month have been received by OFA, FCAD. Collections

received on the last working day of a month will, in most

cases, be deposited on the first working day of the

following month. Collections so received shall not be

included on the same schedule with collections received on

the first day of the month.

a\. Mailing. The original of the schedules, together with

supporting pink copies of the official receipts (or

other supporting documents when receipts are not

issued) shall be forwarded to the:

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\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*

\* \*

\* US Department of Housing and Urban Development \*

\* Office of Finance and Accounting, FCAD \*

\* PO Box 23299 \*

\* Washington, DC 20026-3299 \*

\* \*

\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*

b\. Retain. The duplicate copy of the schedules together

with supporting blue copies of the official receipts

(or other supporting documents) will be retained in the

Field Offices for a period of three years. The

duplicate schedule retained in the Field Offices will

be maintained in schedule number order, by schedule

series and by fiscal year.

7-6. SCHEDULE NUMBERS. The schedule of collections shall be

prepared using one of the categories listed below based on

collection sources. The schedule shall be numbered with

the office code followed by the next available serial

number for the appropriate collection type. DO NOT

COMMINGLE TYPES.

a\. Collection Types Preprinted on Schedule :

\(1\) Uncollectible Checks. Always use the same

schedule number on the uncollectible check

schedule as was used on the original schedule.

\(2\) Earnest Money (Property Sales). See LOCKBOX

designation in Appendix 1.

\(3\) Real Property Rentals. Use serial numbers 901

through 1200.

\(4\) Tax Refund Acquired Properties. See LOCKBOX

designation in Appendix 1.

\(5\) Mobile Home Lot Appraisal Fees. See

Miscellaneous.

\(6\) Tax Refund Single Family Notes. See

Miscellaneous.

\(7\) Suspense. Use serial numbers 2701 through 3000.

This series is restricted to \"unknown\" collections

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which cannot be identified. Suspense items shall

be prepared on separate schedules for each type of

collection.

\(8\) Miscellaneous. Use serial numbers 2401 through

2700\. All collection items which are not

categorized above, but which are susceptible of

deposit and have positive identification shall use

this series. Prepare a separate schedule for each

type of collection. Describe each collection in

full detail. Covered by this series are such

items of collection as collection from sale of

waste paper.

\(9\) Mortgagee Approval Fee (Initial). See LOCKBOX

designation in Appendix 1.

b\. Collection Types NOT Listed on Schedule :

\(1\) Sustained Audit Cost. Use serial numbers 3001

through 3300.

\(2\) Restitution. Use serial numbers 3301 through

3600\.

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