Q1. I am assuming that the cost of travel for EPA employees to attend
the meeting/retreat is not included in the \$80,000 project budget. Am I
correct? ***Yes***. I am assuming therefore that planning for the
meeting or retreat would need to conform with government travel
requirements and budgets but that the expense of it would not fall
within the purview of the consulting firm.

***A:*** ***Travel for Government employees is not included in the
\$80,000 estimate and would not be the responsibility of the
contractor.***

Q2. Is the travel expense for the consulting company a part of the
\$80,000 budget or is the travel expense above and beyond the \$80,000?

***A:*** ***The \$80,000 estimate for this project includes any other
direct costs (ODCs) that are anticipated for the contractor to complete
this project.***

Q3. The scope of interviews for Task 2 is not defined. Can you offer any
guidance on generally how many EPA staff (non-management) will need to
be questioned or interviewed in Task 2 or how many could be interviewed
at worst case? This could make a big impact on hours.

***A***: ***The division consists of thirty-four non-management staff.
The contractor need not interview all, but we would expect that a
percentage will be interviewed or solicited for feedback in order to
gather enough information that will help describe and shape what will be
the focus areas.***

Q4. Can you offer any guidance regarding the approximate number of EPA
staff would attend the meeting/retreat? I realize that that has yet to
be determined but even a range or best case/worst case guess would help.

A: The division consists of about forty employees (staff and managers);
the majority would be expected to attend the meeting/retreat.

Q5. Is there any particular style or format for the RFQ that the EPA
prefers Perhaps there is a model of a successful RFQ?

***A:*** ***There is no prescribed format. Please read the solicitation
carefully, adhere to the page limit and provide the information
requested.***

Q6. What type of contract do you anticipate- FFP, T&M, or cost
reimbursement? (We would prefer a T&M contract, as we already have
GSA/MOBIS rates established for this specific type of work.)

***A:*** ***The contract will be time and materials.***

Q7. Has the procuring organization used a contractor or contractors to
assist with any efforts associated with the re-organization? If so,
please describe.

A: No. The division's reorganization effort(s) did not involve
contractor(s).

Q8. Approximately how many total interviews are envisioned? I realize
this may depend in part on whether group or individual interviews are
used for staff, but a range would be very useful to the offerors.

A: The contractor is expected to interview all six managers
individually. From among the thirty-four staff, the contractor should
consider soliciting feedback from staff in each of the three branches
and immediate office within the division. The contractor needs to
solicit feedback from staff. If the contractor chooses to use interviews
to obtain that feedback, they should consider interviewing between 10-30
percent of the non-management staff.

Q9. The statement of work mentioned that you anticipate the division
meeting / retreat (task 3) to occur in the second quarter of FY09. Based
on the federal fiscal calendar this would mean the meeting would occur
by the end of March 2009. Is my understanding correct? If so, is there
some flexibility on this timing or is it important to management for the
meeting to be held by this date?

A: There is some flexibility on the timing of when to have the meeting.

Q10. What are the total number of hours required to complete this
project?

***A:*** ***The contractor shall determine the number of hours required
to complete the project within the budget specified in the
solicitation.***

Q11. What is the contractor\'s involvement in the retreat? Will the
contractor merely prepare the client for the retreat or will the
contractor act as a facilitator for it?

A: The contractor is expected to prepare and facilitate the
retreat/meeting.

**Q: 12.** Should the contractor provide a separate business proposal
that presents its price,

company administrative data (e.g., completion of ORCA), etc? If the
answer is yes, are

there any page limitations to the document? If the answer is no, through
what means

should the contractor present its price, company administrative data,
etc?

A; The contractor shall prepare a price proposal for a T&M materials
contract. The contractor shall also include representations and
certifications or indicate that you are registered in ORCA. Neither the
price proposal or representations and certifications are included in the
page limitations.

**Q13.** Will a cover page, transmittal letter, and/or table of contents
count against the 10-page limitation for the technical proposal, i.e.,
technical submission?

***A: No***

**Q14.** Is there a required font style and/or font size for the
technical and, if applicable, business proposal(s)?

A: There is no font style requirement, however, the font should be no
smaller than 10 point.

**Q15.** Should the contractor submit the SF 1449 as a separate, signed
attachment? If so, where can the contractor access the appropriate
form(s)?

A: An SF 1449 is not needed. The signed cover letter will suffice.

**Q16 .** Are there any incumbent contractor(s) who are providing change
management, programs and/or similar types of services right now? And if
so, who are they?

A: No.

Q17. Does the proposed budget as noted in the solicitation include
Division costs associated with the retreat and other activities, or
solely the Management Consulting Services to be quoted?

***A: No, the division's costs associated with the retreat and other
activities are not included***.

Q18. Will the Contractor bear any of the costs (other than labor, and
travel if necessary) associated with the Division retreat?

A: The contractor will bear the costs of planning and facilitating the
retreat.

Q19. The RFQ states that we are to provide "resumes of no more that two
pages for the persons you plan to assign to the project." Does this mean
that **[each]{.underline}** resume should be no longer than two pages,
or that total pages for **[all]{.underline}** resumes together should be
no longer than two pages?

***A:*** ***Each individual resume should be no longer than two
pages.***

Q20. Is there an incumbent providing these services?

***A.*** ***There is no incumbent contractor.***

Q21. If so, is the incumbent eligible to bid?

***A:*** ***N/A***

Q22. If so, is the incumbent performing satisfactorily?

# A: N/A

Q23.hat is the expected duration of the division-wide retreat?

A: We would expect the retreat to be one work day. Generally, it should
be within the core hours of a working day.

Q24.The Statement of Work specifies that the contractor shall recommend
up to three suggestions for where to conduct the retreat or meeting. Are
we correct in assuming that the Waste and Chemical Enforcement Division
(WCED) will contract directly for the facility for the meeting and that
the cost should not be included in proposals in response to this SOW?

A: Yes. The facility arrangements will be made by the division, not the
contractor.

Q25.Should the price proposal be submitted separately from the technical
proposal?

A: ***Yes.***

Q26. Is the price proposal excluded from the 10 page limit for technical
submissions?

A: ***Yes.***

Q27. Are Representations and Certifications required?

***A: Please either submit Representation and Certifications or state
that you are registered in ORCA.***