**AMD 23 Cost Coding Guide for SEAT Managers**

When documenting the user organizational and charge code information on
the AMD 23 *(old OAS 23*) there are three critical blocks that must be
recorded ***correctly*** in order to process payment:

The first block is the **Billee Code** :

Billee Codes are issued to most every state and federal agency. Many
districts, units, field offices and forests have individual Billee Codes
assigned to them. The correct Billee Code can be found on the Aviation
Management Directorate (AMD) web site at: <http://amd.nbc.gov/index.htm>
. When using an agency's Billee Code, you must use the coinciding agency
charge coding format. (You can not mix a Billee Code assigned to a
Forest Service district with the charge coding format used on BLM
fires.) When completing the charge coding section on the AMD 23, you
**must** first find the Billee Code assigned to the agency, and
**match** the correct charge coding format for that Billee Code.

The second block is the **USE Code:**

A "use code" **MUST** be filled in for any line item where the pay code
block has been filled in as Flight Time (FT) or Ferry Flight Time (FY).
Payment will not be processed unless these codes are filled in.

(Example:)

<table>
<colgroup>
<col style="width: 7%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 8%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 22%" />
<col style="width: 7%" />
</colgroup>
<tbody>
<tr class="odd">
<td rowspan="2">From</td>
<td rowspan="2">To</td>
<td rowspan="2">Start</td>
<td rowspan="2">Stop</td>
<td rowspan="2">Elapsed Time</td>
<td rowspan="2"><mark>Pay Item</mark></td>
<td colspan="2">Payload</td>
<td rowspan="2"><p>Pilot</p>
<p>Sign</p></td>
<td rowspan="2"><p>Billee</p>
<p>Code</p></td>
<td rowspan="2"><p><mark>Use</mark></p>
<p><mark>Code</mark></p></td>
<td rowspan="2"><blockquote>
<p>User Organization and Charge Code</p>
</blockquote></td>
<td rowspan="2">Signed Received</td>
</tr>
<tr class="even">
<td><strong>PAX</strong></td>
<td>Cargo</td>
</tr>
<tr class="odd">
<td>SAD</td>
<td>SAD</td>
<td>1000</td>
<td>1045</td>
<td>.75</td>
<td><mark>FT</mark></td>
<td><mark></mark></td>
<td>700</td>
<td>JP</td>
<td>6040</td>
<td><mark>2R</mark></td>
<td>AZ-410-2821-HU-DR7L</td>
<td>MH</td>
</tr>
<tr class="even">
<td>SAD</td>
<td>SAD</td>
<td>1100</td>
<td>1137</td>
<td>.62</td>
<td><mark>FT</mark></td>
<td><mark></mark></td>
<td>725</td>
<td>JP</td>
<td>6040</td>
<td><mark>2R</mark></td>
<td>AZ-410-2821-HU-DR7L</td>
<td>MH</td>
</tr>
<tr class="odd">
<td>SAD</td>
<td>FHU</td>
<td>1315</td>
<td>1435</td>
<td>1.33</td>
<td><mark>FT</mark></td>
<td><mark></mark></td>
<td></td>
<td>JP</td>
<td>6040</td>
<td><mark>9F</mark></td>
<td>AZ-410-2821-HU-DR7L</td>
<td>MH</td>
</tr>
</tbody>
</table>

Use Codes can be found on the back cover of the Aircraft Use Report
(AMD-23), or in the back of the Aircraft (AMD-23) User Guide (2007) at:

<http://amd.nbc.gov/library/forms/AMD-23_ug.pdf>

Below are some of the more common Use Codes for SEAT operations are:

+-----------------+----------------------------------------------------+
| **Interagency   |                                                    |
| Fire            |                                                    |
| Suppression     |                                                    |
| Activities**    |                                                    |
+-----------------+----------------------------------------------------+
| **2R**          | Fire Retardant (Bucket / Tank)                     |
+-----------------+----------------------------------------------------+
| **2W**          | Water Dropping (Bucket / Tank)                     |
+-----------------+----------------------------------------------------+
| **Aerial        |                                                    |
| Applications**  |                                                    |
+-----------------+----------------------------------------------------+
| **8C**          | Seeding                                            |
+-----------------+----------------------------------------------------+
| **8R**          | Spraying                                           |
+-----------------+----------------------------------------------------+
| **General Use** |                                                    |
+-----------------+----------------------------------------------------+
| **9F**          | Ferry Aircraft (Aircrew Only)                      |
+-----------------+----------------------------------------------------+
| **9E**          | Pilot Proficiency / Training                       |
|                 |                                                    |
|                 | *(Note: This code is for revenue flights only, not |
|                 | non revenue maintenance flights. Non revenue       |
|                 | maintenance flights should be documented in the    |
|                 | remarks section of the AMD 23)*                    |
+-----------------+----------------------------------------------------+

The third block is the **User Organization and Charge Code:**

**Land ownership of the incident**

A 4 digit Fire Code number will be generated by the federal agency that
has land ownership of the incident. Even though all agencies are using
the 4 digit Fire Code as part of their cost coding information, each
agency has their own format to incorporate the Fire Code number. It is
critical that SEAT Managers use the correct format to record the charge
code information. Below is a briefing description and examples of the
different agencies charge code formats *generally* found on a wildfire.

**BLM:**

  -----------------------------------------------------------------------
  **BLM Format:** 2 alpha - 3 numeric - 4 numeric - 2 alpha + Fire Code

  *Example:* **AZ-410-2821-HU-DER3**

  AZ(state code)- 410(field office code)- 2821(cost code)- HU(program
  element ) + Fire Code
  -----------------------------------------------------------------------

USFS:

  -----------------------------------------------------------------------
  **USFS Format:** 1 alpha - 1 alpha or numeric *(depending on agency or
  region)* + Fire Code

  *Example:* **P*3*DER3** P3(FS fire in Region 3) + Fire Code

  Note: The FS will use an alpha designator after the "P" if the fire
  ownership is a different agency. PD= (BLM) PA= (BIA) PP= (NPS) PR=
  (FWS) PN= (State)
  -----------------------------------------------------------------------

**BIA:**

  -----------------------------------------------------------------------
  **BIA Format:** 6 alpha / numeric - 4 numeric -- 5 numeric + Fire Code

  *Example:* **K00441-2007-92310 + DER3**

  K0041 (office code) -- 2007 (Year) -- 92310 (program fund code) + Fire
  Code
  -----------------------------------------------------------------------

**NPS:**

  -----------------------------------------------------------------------
  **NPS Format:** 4 numeric - Fire Code - 1 alpha & 2 numeric

  *Example: 1249-**DER3**-E11*

  1249 ( organizational code) -- Fire Code -- E11 (program code)
  -----------------------------------------------------------------------

**FWS:**

  -----------------------------------------------------------------------
  **FWS Format**: 5 numeric - 4 numeric + Fire Code

  *Example:* **14620 -- 1261 + DER3**

  14620 (region) -- 1261 (program found code) + Fire Code
  -----------------------------------------------------------------------