Department/Agency Headquarters Devolution of Operations Plan Template

Month Day, Year

Department/Agency Name

Street Address

City, State Zip Code

**Insert Department/Agency symbol here**

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**MANUAL ####.#**

**Number** **Date (signed)** **Organization**

**####.# Month Day, Year** **Enter Symbol here**

**Department/Agency Headquarters Devolution of Operations Plan**

**Foreword**

*The foreword should introduce readers to your devolution of operations
plan and establish the Department/Agency's rationale for creating the
plan. It must also include a signature block for the director of the
Department/Agency so that he/she may sign the plan once approved to make
it a valid plan.*

*(Sample text)*

The **[\[Enter Department/Agency (D/A) name here\]]{.underline}**
supports the overall **[\[Enter Parent Organization name
here\]]{.underline}** mission by **[\[enter text to describe how your
D/A supports the mission of the parent organization
here\]]{.underline}**. To accomplish its mission, **[\[Enter
Department/Agency name here\]]{.underline}** must ensure that operations
continue, with minimal disruptions to essential functions, especially
during an emergency.

To support this mission, **[\[Enter Department/Agency name
here\]]{.underline}**, must be prepared to continue its essential
functions during any type of threat or emergency, and to effectively
resume its mission and essential functions if an interruption threatens.
This document provides planning and program guidance to ensure the
continuation of **[\[Enter Department/Agency name
here\]]{.underline}**'s essential functions in the event that **[\[Enter
Department/Agency name here\]]{.underline}** Headquarters (HQ) is
incapacitated and HQ personnel are unavailable or incapable of
activating or deploying to the normal Continuity of Operations emergency
relocation site.

This plan has been developed in accordance with guidance in Executive
Order (EO) 12656, *Assignment of Emergency Preparedness
Responsibilities*; Presidential Decision Directive (PDD) 67, *Enduring
Constitutional Government and Continuity of Government (COG)
Operations*; Federal Preparedness Circular (FPC) 65, *Federal Executive
Branch Continuity of Operations (COOP)*; Department of Homeland Security
Management Directive 9300.1, *Continuity of Operations Programs and
Continuity of Government Functions*; and other related Directives and
guidance.

> **[\[Director signs
> here\]]{.underline}**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**[\[Enter Director's name here\]]{.underline}**

Director

**[\[Enter Department/Agency name here\]]{.underline}**

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# TABLE OF CONTENTS

FOREWORD

**TABLE OF CONTENTS [v](#table-of-contents)**

**Chapter 1: INTRODUCTION [1-1](#introduction)**

**1.1 Purpose [1-1](#purpose)**

**1.2 Plan Organization [1-1](#plan-organization)**

**1.3 Objectives [1-2](#objectives)**

**1.4 Applicability and Scope [1-2](#applicability-and-scope)**

**1.5 Assumptions [1-3](#assumptions)**

**1.6 Authorities [1-3](#authorities)**

**1.7 References [1-4](#references)**

**1.8 Responsibilities [1-5](#responsibilities)**

**1.9 Definitions [1-5](#definitions)**

**Chapter 2: CONCEPT [of]{.smallcaps} OPERATIONS
[2-1](#concept-of-operations)**

**2.1 Disruption to \[Enter Department/Agency name here\] Operations
[2-1](#disruption-to-enter-departmentagency-name-here-operations)**

**2.2 Devolution of Operations Sites
[2-1](#devolution-of-operations-sites)**

**2.3 Devolution of Operations Activation Conditions
[2-1](#devolution-of-operations-activation-conditions)**

**2.3.1 Active Measures [2-2](#active-measures)**

**2.3.2 Passive Measures [2-2](#passive-measures)**

**2.4 Devolution Scenarios [2-2](#devolution-scenarios)**

**2.5 Relationship Between COOP and Devolution of Operations
[2-3](#relationship-between-coop-and-devolution-of-operations)**

**2.6 Devolution of Operations Threat Conditions and Potential Responses
[2-4](#devolution-of-operations-threat-conditions-and-potential-responses)**

**2.7 Assumption of [\[Enter Department/Agency name here\]]{.underline}
HQ Mission and Essential Functions
[2-5](#assumption-of-enter-departmentagency-name-here-hq-mission-and-essential-functions)**

**2.8 Orders of Succession [2-5](#orders-of-succession)**

**Chapter 3: ORGANIZATION [and]{.smallcaps} RESPONSIBILITIES
[3-1](#organization-and-responsibilities)**

**3.1 Responsibilities of the \[Enter your Department/Agency name here\]
Devolution Working Group
[3-1](#responsibilities-of-the-enter-your-departmentagency-name-here-devolution-working-group)**

**3.2 Responsibilities of the \[Enter your Department/Agency name here\]
Devolution Emergency Response Group
[3-1](#responsibilities-of-the-enter-your-departmentagency-name-here-devolution-emergency-response-group)**

**3.3 Organization [3-2](#organization)**

**Chapter 4: DEVOLUTION [of]{.smallcaps} OPERATIONS IMPLEMENTATION
[4-1](#devolution-of-operations-implementation)**

**4.1 Phase I: Activation and Transfer of Authority
[4-2](#phase-i-activation-and-transfer-of-authority)**

**4.1.1 Alert and Notification [4-2](#alert-and-notification)**

**4.1.2 Transitioning to the Devolution Emergency Response Group
[4-3](#transitioning-to-the-devolution-emergency-response-group)**

**4.2 Phase II: On-Site Operations [4-3](#phase-ii-on-site-operations)**

**4.3 Phase III: Reconstitution [4-5](#phase-iii-reconstitution)**

**Chapter 5: SUPPORT REQUIREMENTS [5-1](#support-requirements)**

**5.1 Regional Coverage Procedures During DERG Activations
[5-1](#regional-coverage-procedures-during-derg-activations)**

**5.2 Vital Records and Databases [5-4](#vital-records-and-databases)**

**5.3 Pre-Positioned Information [5-4](#pre-positioned-information)**

**5.4 Telecommunications and Information Systems Support
[5-4](#telecommunications-and-information-systems-support)**

**5.5 Tests, Training and Exercises
[5-5](#tests-training-and-exercises)**

**5.6 Security [5-6](#security)**

**APPENDIX A: \[ENTER YOUR D/A NAME HERE\] HQ ESSENTIAL FUNCTIONS
A-[1](#enter-your-da-name-here-hq-essential-functions)**

**APPENDIX B: RESOURCE REQUIREMENTS B-[1](#resource-requirements)**

**APPENDIX C: DEVOLUTION OF OPERATIONS SITES
C-[1](#devolution-of-operations-sites-1)**

**APPENDIX D: DEVOLUTION POINTS OF CONTACT
D-[1](#devolution-points-of-contact)**

**APPENDIX E: ACRONYMS E-[1](#acronyms)**

# INTRODUCTION

*The Introduction should briefly stress how the Department/Agency
supports the missions of its parent organization and that a continued
continuity of operations under any circumstance is needed to ensure
there is no disruption in service.*

*(Sample text)*

The **[\[Enter Department/Agency name here\]]{.underline}** Headquarters
(HQ) supports the overall **[\[Enter Parent Organization name
here\]]{.underline}** mission by using a comprehensive, risk-based,
emergency management program of preparedness, mitigation, response, and
recovery to reduce loss of life and property and to protect the Nation's
institutions from all types of hazards. To accomplish its mission,
**[\[Enter Department/Agency name here\]]{.underline}** must ensure that
operations continue efficiently, with minimal disruption to essential
functions, especially during an emergency. While the severity and
consequences of an emergency cannot be predicted, effective contingency
planning can minimize the impact on **[\[Enter Department/Agency name
here\]]{.underline}** missions, personnel, and facilities.

## Purpose

*The Purpose section should briefly address the devolution of operations
concept for the Department/Agency and its relationship to continuity of
operations.*

*(Sample text)*

This Devolution of Operations Plan supports overall **[\[Enter
Department/Agency name here\]]{.underline}** HQ Continuity of Operations
(COOP) planning, and provides procedures, guidance, and organizational
structure to ensure the continuation of **[\[Enter Department/Agency
name here\]]{.underline}** HQ essential functions in the event that
**[\[Enter Department/Agency name here\]]{.underline}** HQ is
incapacitated and personnel are unavailable or incapable of deploying to
the **[\[Enter Emergency Relocation Site name here\]]{.underline}**. In
this situation, HQ management, leadership responsibility, and essential
functions will devolve to the designated **[\[Enter Department/Agency
name here\]]{.underline}** Devolution of Operations sites in **[\[Enter
location information here\]]{.underline}**, along with several other
satellite and interagency offices.

## Plan Organization

*The Plan Organization section should briefly orient readers to the
layout of the devolution of operations plan for the Department/Agency.*

*(Sample text)*

Section 1 of the plan outlines the basic policies, definitions, and
assumptions that form the framework for the plan. Section 2 introduces
concepts relevant to the development and execution of the Devolution of
Operations Plan. Section 3 assigns responsibilities to the respective
**[\[Enter Department/Agency name here\]]{.underline}** organizations
tasked with planning and implementing devolution. Section 4 provides an
operational overview of devolution implementation, and Section 5
addresses specific Devolution of Operations site support procedures and
requirements.

The appendices, A through E, serve to amplify or expand upon information
discussed in the plan and may prove useful in understanding new concepts
introduced in the body of the plan. Appendix A contains a list of the
essential functions of the **[\[Enter Department/Agency name
here\]]{.underline}** HQ Offices and Divisions (O/Ds). Appendix B
provides specific information on Vital Records and communications
requirements, and Appendix C provides information regarding the
Devolution of Operations sites. Appendix D provides a listing of all
**[\[Enter Department/Agency name here\]]{.underline}** Devolution of
Operations points-of-contact (POCs), including HQ, Regional, and
interagency staff. Appendix E is an alphabetical listing of the acronyms
found throughout this plan.

## Objectives

*The Objectives section should include the objectives of the
Department/Agency's devolution of operations plan, in order of priority,
if possible.*

*(Sample text)*

The Devolution of Operations Plan addresses a key component of
Continuity of Operations (COOP) planning identified in Federal
Preparedness Circular (FPC) 65, *Federal Executive Branch Continuity of
Operations (COOP)*, dated June 15, 2004, in the event that Devolution of
Operations procedures are necessary. At a minimum, the plan will meet
the following objectives:

1.  Identify prioritized essential functions and determine necessary
    resources to facilitate their immediate and seamless transfer to a
    devolution site;

2.  Include a roster identifying organization POCs at the designated
    devolution site with overall responsibility for the fully equipped
    and trained personnel who will perform essential functions and
    activities when the devolution option of COOP activates;

3.  Identify the likely activation conditions (triggers) that would
    initiate or activate the Devolution of Operations Plan;

4.  Specify how and when direction and control of agency operations will
    transfer to the devolution of operations site(s);

5.  List necessary resources (people, equipment, and materials) to
    perform essential functions at the devolution site;

6.  Establish reliable processes and procedures to acquire resources
    necessary to continue essential functions and sustain operations for
    extended periods; and

7.  Establish capabilities to restore or reconstitute agency authorities
    to their pre-event status upon termination of devolution.

## Applicability and Scope

*The Applicability and Scope section should identify who and what the
devolution of operations plan applies to and the staff that should be
familiar with the plan.*

*(Sample text)*

This plan applies to the functions, operations, and resources necessary
to ensure the continuation of **[\[Enter Department/Agency name
here\]]{.underline}** Headquarters if crisis, attack, or catastrophe
renders headquarters personnel incapable or unavailable to sustain
operational capability at the **[\[Enter Department/Agency name
here\]]{.underline}** Headquarters facility or the **[\[Enter Emergency
Relocation Site name here\]]{.underline}**. This plan applies to
**[\[Enter the names of all Department/Agency and interagency components
this plan applies to here\]]{.underline}** and counterparts. **[\[Enter
Department/Agency name here\]]{.underline}** staff must be familiar with
Devolution of Operations policies and procedures and their respective
Devolution of Operations roles and responsibilities.

## Assumptions

*The Assumptions section should briefly orient readers to the layout of
the devolution of operations plan for the Department/Agency.*

*(Sample text)*

This Devolution of Operations Plan is based on the following
assumptions:

1.  An unwarned catastrophic event or condition requires the relocation
    of **[\[Enter Department/Agency name here\]]{.underline}** HQ
    management responsibilities and essential functions to organizations
    outside of the National Capital Region (NCR).

2.  **[\[Enter Department/Agency name here\]]{.underline}** HQ
    management responsibilities and essential functions cannot be
    conducted from within the NCR or at the **[\[Enter Department/Agency
    name here\]]{.underline}**.

3.  **[\[Enter Department/Agency name here\]]{.underline}** HQ personnel
    are unavailable or incapable of relocation.

4.  The Deputy Director, **[\[Enter Department/Agency name
    here\]]{.underline}**, or Regional Director, who succeeds the
    Director, **[\[Enter Department/Agency name here\]]{.underline}**,
    will serve as the Director, Devolution Response Group.

5.  The facilities in the Devolution of Operations sites are unaffected
    and have been resourced to incrementally assume the essential
    functions of **[\[Enter Department/Agency name here\]]{.underline}**
    HQ until a reconstituted **[\[Enter Department/Agency name
    here\]]{.underline}** HQ can assume such responsibilities.

6.  Essential functions at the Devolution of Operations sites will
    temporarily transfer, as required, to a supporting **[\[Enter
    Department/Agency name here\]]{.underline}** Region until **[\[Enter
    Department/Agency name here\]]{.underline}** HQ can reconstitute.

7.  Appropriate delegation provisions are in place to ensure the rapid
    and efficient transfer of legal and fiscal authority.

8.  Significant changes to **[\[Enter Department/Agency name
    here\]]{.underline}**'s statutory authority and/or responsibilities
    will necessitate a revision of this plan.

## Authorities

*The Authorities section should include the various documents that apply
to your Department/Agency's mission, continuity of operations, and
devolution of operations. Include any documents that formally establish
the key programs and organizations for your Department/Agency.*

*(Sample text)*

-   *The National Security Act of 1947*, 50 U.S.C. 401, as amended.

-   *The Homeland Security Act of 2002*, PL 107-296, enacted November
    25, 2002, hereafter referred to as *HSA of 2002.*

-   *Robert T. Stafford Disaster Relief and Emergency Assistance Act*,
    as amended (42 U.S.C. 5121, et seq.), hereafter referred to as
    *Stafford Act of 2003.*

-   Executive Order 12148, *Federal Emergency Management*, dated July
    20, 1979, as amended.

-   Executive Order 12472, *Assignment of National Security and
    Emergency Preparedness Telecommunications Functions*, dated April 3,
    1984.

-   Executive Order 12656, *Assignment of Emergency Preparedness
    Responsibilities*, dated November 18, 1988, as amended.

-   Presidential Decision Directive 67, *Enduring Constitutional
    Government and Continuity of Government Operations*, dated October
    21, 1998.

```{=html}
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```
-   *National Response Plan*, December 2004, and the *Notice of Change
    to the National Response Plan, Version 5.0*, dated May 25, 2006.

-   Department of Homeland Security Management Directive 9300.1,
    *Continuity of Operations Programs and Continuity of Government
    Functions*.

## References

*The References section should include the different regulations that
govern the procedures and logistics included in your plan. Having these
references will allow readers to cross-reference the guidance documents
related to the procedures and logistics included in your plan.*

*(Sample text)*

-   Title 44, Code of Federal Regulations (CFR) Part 2, Subpart A --
    *Organization, Functions, and Delegations of Authority*, dated
    October 1, 2005.

-   Title 41, Code of Federal Regulations (CFR) 102-74.230 through
    74.260, *Occupant Emergency Program*, revised on July 1, 2005.

-   Title 36, Code of Federal Regulations (CFR) Part 1236, *Management
    of Vital Records*, revised on July 1, 2005.

-   Presidential Decision Directive 62, *Protection Against
    Unconventional Threats to the Homeland and Americans Overseas,*
    dated May 22, 1998.

-   Homeland Security Presidential Directive (HSPD) 3*, Homeland
    Security Advisory System (HSAS), March 11, 2002.*

-   Federal Preparedness Circular 65, *Federal Executive Branch
    Continuity of Operations (COOP),* dated June 2004.

-   **[\[Enter Department/Agency name here\]]{.underline}** *HQ
    Continuity of Operations (COOP) Plan*, dated April 1, 2006.

-   **\[Enter alternate facility name here\]** *Site Support
    Procedures*, **[\[Enter Department/Agency name here\]]{.underline}**
    HQ Continuity of Operations (COOP), dated **\[Enter the procedures
    or manual date of approval here\]**.

-   Memorandum for Distribution from Frances Fragos Townsend, Assistant
    to the President for Homeland Security, Subject: *Continuity
    Policy/Department and Agency Essential Functions*, January 10, 2005.

## Responsibilities

*Your Department/Agency's devolution of operations plan needs to specify
some key responsibilities up front regarding planning, plan completion,
and plan maintenance. The Responsibilities section should identify the
parties who will play a part in one or more of these areas.*

*(Sample text)*

-   The **\[Enter the name of the Office or Division with this
    responsibility within your Department/Agency\]** has the lead in
    planning for **[\[Enter Department/Agency name here\]]{.underline}**
    HQ Devolution of Operations, to include the development of the plan
    and procedures that enable the Devolution of Operations counterpart
    organizations to assume the mission and essential functions of
    **[\[Enter Department/Agency name here\]]{.underline}**
    headquarters;

-   The **[\[Enter Department/Agency name here\]]{.underline}**
    Headquarters Offices and Divisions are responsible for ensuring
    their Regional counterparts are trained, equipped, and have access
    to all Vital Records, databases, and supporting materials to
    facilitate the immediate transition of essential functions and
    sensitive responsibilities from **[\[Enter Department/Agency name
    here\]]{.underline}** Headquarters to the new Devolution
    Headquarters;

-   Region **\[Enter appropriate regional office designation here\]**,
    in conjunction with ONSC, holds primary regional responsibility for
    identifying, coordinating, and training personnel required to
    perform devolved essential functions. The other **[\[Enter
    Department/Agency name here\]]{.underline}** Regions will support
    this plan, as appropriate; and

-   ONSC **\[or other appropriate Office or Division within your
    Department/Agency\]** is responsible for the annual review and
    update of this plan.

## Definitions

Terms that are unique to this plan and/or the broad understanding of
*continuity of operations* and *devolution of operations* are defined
below:

*(Sample text)*

-   **Continuity of Government (COG):** The principle of establishing
    defined procedures that allow a government to continue its essential
    operations in case of a nuclear war or other catastrophic event.

-   **Continuity of Operations (COOP):** Efforts to ensure a viable
    capability exists to continue essential functions across a wide
    range of potential emergencies through plans and procedures that
    delineate essential functions; specify succession to office and the
    emergency delegation of authority; provide for the safekeeping of
    vital records and databases; identify alternate operating
    facilities; provide for interoperable communications; and validate
    the capability through tests, training, and exercises.

-   **Continuity of Operations Plan (COOP Plan):** A plan that provides
    for the continuity of essential functions of an organization in the
    event an emergency prevents occupancy of its primary facility. The
    plan provides the organization with an operational framework for
    continuing its essential functions when normal operations are
    disrupted or otherwise cannot be conducted from the primary
    facility.

-   **Devolution Emergency Response Group (DERG):** Regional,
    interagency, and available **[\[Enter Department/Agency name
    here\]]{.underline}** Headquarters staff that assume the
    responsibility and execution of **[\[Enter Department/Agency name
    here\]]{.underline}** headquarters essential functions during a
    Devolution of Operations activation.

-   **Devolution Emergency Response Group (DERG) Director:** The
    Successor who succeeds the Director, **[\[Enter Department/Agency
    name here\]]{.underline}**, and serves as the Devolution Response
    Group Director. According to the delegation of authority for the
    Director, **[\[Enter Department/Agency name here\]]{.underline}**,
    the Successor must be confirmed and not acting.

-   **Devolution of Operations:** Addresses the full spectrum of threats
    and all-hazard emergencies that may render an agency's leadership
    and staff unavailable to, or incapable of, supporting the execution
    of its essential functions from either its primary or alternate
    locations.

-   **Devolution of Operations Plan:** A plan that provides for the
    transfer and continuity of essential functions of an organization in
    the event a catastrophic emergency prevents performance of these
    functions by the primary personnel at the primary or alternate
    locations.

-   **Devolution of Operations Phases:** The three levels of operations
    implemented in response to a crisis, attack, or catastrophe that
    render headquarters personnel unavailable to, or incapable of,
    maintaining essential functions at the primary or alternate
    locations. The phases are implemented sequentially and include:
    Activation and Transfer of Authority, On-Site Operations, and
    Reconstitution.

-   **Devolution of Operations Point of Contact (POC):** The designated
    individual from each **[\[Enter Department/Agency name
    here\]]{.underline}** HQ Office and Division and their corresponding
    counterparts whose duties involve coordination and implementation of
    the **[\[Enter Department/Agency name here\]]{.underline}** HQ
    Devolution of Operations Plan for his/her respective organization.

-   **Devolution of Operations Sites:** The **[\[Enter Department/Agency
    name here\]]{.underline}** facilities where the Devolution Response
    Group conducts the mission and essential functions of **[\[Enter
    Department/Agency name here\]]{.underline}** headquarters.

-   **Emergency Operating Records:** Vital records, regardless of media,
    essential to the continued functioning or reconstitution of an
    organization during and after an emergency. Included are emergency
    plans and directives; orders of succession; delegations of
    authority; staffing assignments; and related records of a policy or
    procedural nature that provide agency staff with guidance and
    information resources necessary for conducting operations during any
    emergency, and for resuming formal operations at its conclusion.

-   **Emergency Relocation Group (ERG):** Pre-designated **[\[Enter
    Department/Agency name here\]]{.underline}** principals and staff
    who will move to an emergency relocation site to continue **[\[Enter
    Department/Agency name here\]]{.underline}** HQ essential functions
    in the event the **[\[Enter Department/Agency name
    here\]]{.underline}** HQ building is threatened or otherwise
    unavailable.

-   **Essential Functions:** Functions that enable Federal Executive
    Branch Agencies to provide vital services, exercise civil authority,
    maintain the safety and well-being of the general populace, and
    sustain the industrial and economic base during an emergency.

-   **Legal and Financial Rights Records:** Vital records, regardless of
    media, critical to carrying out an organization's essential legal
    and financial functions and activities, and protecting the legal and
    financial rights of individuals directly affected by its activities.
    Included are records having such value that their loss would
    significantly impair the conduct of essential agency functions, to
    the detriment of the legal or financial rights or entitlements of
    the organization or of the affected individuals. Examples of this
    category of vital records are accounts receivable, contracting and
    acquisition files, official personnel files, Social Security
    information, payroll, retirement, insurance, property management,
    and inventory records.

-   **National Capital Region (NCR):** Includes the District of
    Columbia; Prince George's and Montgomery Counties in Maryland;
    Loudon, Fairfax, Arlington, Prince William Counties, and the
    Independent Cities in those counties in Virginia.

-   **National Response Coordination Center (NRCC):** An interagency
    group that provides general coordination support for large response
    activities in the field. It is responsible for coordinating and
    tracking the deployment of Initial Response Resources and other
    responder support items. It is the central source of information at
    the headquarters level regarding the status of ongoing and planned
    Federal disaster operations.

-   **Non-specific Threat:** A threat condition implemented for a
    national declaration.

-   **Specific Threat:** A threat condition implemented for a specific
    region or sector.

-   **Weapons of Mass Destruction (WMD):** Any weapon or device that is
    intended, or has the capability, to cause death or serious bodily
    injury to a significant number of people through the release,
    dissemination, or impact of toxic or poisonous chemicals or their
    precursors, a disease organism, or radiation or radioactivity.

# CONCEPT [of]{.smallcaps} OPERATIONS

## Disruption to \[Enter Department/Agency name here\] Operations

*This section sets the tone for the chapter and introduces the notion
that the Devolution of Operations plan will provide coverage for your
organization beyond the coverage your Department/Agency's COOP Plan
provides.*

*(Sample text)*

A flexible and scalable response is required to address the spectrum of
events that could disrupt operations at **[\[Enter Department/Agency
name here\]]{.underline}** HQ. The **[\[Enter Department/Agency name
here\]]{.underline}** HQ Devolution of Operations Plan, in conjunction
with the **[\[Enter Department/Agency name here\]]{.underline}** COOP
Plan, ensures such a response capability. While the COOP Plan addresses
a wide variety of potentially disruptive scenarios, the Devolution of
Operations Plan focuses on catastrophic and/or widespread incidents and
events that may occur with or without warning and render our facilities
and personnel incapable of or unavailable to perform our essential
functions (See Appendix A for all **[\[Enter Department/Agency name
here\]]{.underline}** essential functions).

## Devolution of Operations Sites

*This section identifies the primary facility or facilities your
Department/Agency will devolve operations to during a devolution of
operations and sets the requirement for regularly revisiting the
personnel, equipment, and resources available at each facility to ensure
adequacy. The location information should include city and State or
territory only. Appendix C will include full location information for
your Department/Agency.*

*(Sample text)*

The primary **[\[Enter Department/Agency name here\]]{.underline}** HQ
devolution of operations sites are located in **\[Enter location or
locations of your devolution sites here\]**. **[\[Enter
Department/Agency name here\]]{.underline}** HQ Offices and Divisions
(O/Ds) and Devolution of Operations POCs shall annually, and after an
actual event or a Test, Training and Exercise (TT&E) event, review the
Devolution of Operations personnel, equipment, and resources at each
facility to ensure adequacy. See Appendix B for additional information
on devolution resource requirements and Appendix C for additional
information on the devolution sites.

## Devolution of Operations Activation Conditions

*The decision to devolve operations stems from some incident or
potential incident that involves your Department/Agency's HQ facility
and prevents your employees from relocating to an alternate operating
facility to perform the essential functions of your organization. This
section identifies the active and passive measures or triggers likely to
cause a devolution of operations.*

*(Sample text)*

The **[\[Enter Department/Agency name here\]]{.underline}** HQ
Devolution of Operations Plan and Program may activate due to either an
active or a passive measure or trigger, depending on the catastrophe.

### Active Measures

Active measures or "triggers" are those that initiate Devolution of
Operations plan activation because of a deliberate decision by senior
**[\[Enter Department/Agency name here\]]{.underline}** HQ authorities.
In this situation, the Director, **[\[Enter Department/Agency name
here\]]{.underline}**, or designated successor activates the Devolution
of Operations Plan based on an identified threat to the NCR. The
**\[Enter primary alerting group name here (usually a pre-established
operations center)\]** at the **\[Enter alerting group location here\]**
or the **\[Enter the alternate alerting group name here\]** in **\[Enter
alternate altering group location here\]** activates the DERG to assume
the **[\[Enter Department/Agency name here\]]{.underline}** HQ mission
and essential functions after receiving instructions from the Director,
**[\[Enter Department/Agency name here\]]{.underline}**, or a designated
successor.

### Passive Measures

Passive measures or "triggers" for activating the Devolution of
Operations Plan occur when **[\[Enter Department/Agency name
here\]]{.underline}** HQ leadership is not available to initiate
activation. For example, when the DERG Director cannot establish contact
with the **[\[Enter Department/Agency name here\]]{.underline}** HQ
senior leaders, the **\[Enter primary alerting group name here\]**, and
the Homeland Security Operations Center (HSOC) using all possible
communications devices or media coverage portrays catastrophic events in
and around the NCR, the DERG Director activates the **[\[Enter
Department/Agency name here\]]{.underline}** HQ Devolution of Operations
Plan and Program and assumes the **[\[Enter Department/Agency name
here\]]{.underline}** HQ mission and essential functions.

## Devolution Scenarios

*This section should include sample scenarios that would cause your
Department or Agency to devolve operations. The sample scenarios should
mention catastrophic events, widespread natural events, and any other
events that may cause disruptions to normal operations and prevent
Department/Agency staff from relocating to an alternate facility.*

*(Sample text)*

The following examples illustrate possible scenarios that could mandate
the devolution of the **[\[Enter Department/Agency name
here\]]{.underline}** HQ mission and essential functions:

-   The **[\[Enter Department/Agency name here\]]{.underline}** HQ
    facility and staff is unavailable or incapable of executing the
    **[\[Enter Department/Agency name here\]]{.underline}** HQ mission
    as a result of a crisis, attack, or catastrophe (whether or not
    originating in the **[\[Enter Department/Agency name
    here\]]{.underline}** HQ building) (e.g. severe snow and ice storm,
    pandemic influenza, widespread power outages, etc.).

-   The Washington, D.C. metropolitan area is incapable of conducting
    normal business activities as a result of an incapacitation of
    critical information and communications systems, extreme natural
    disaster, Weapons of Mass Destruction (WMD) event, hazardous
    material incident or biological event rendering the NCR and all
    alternate operating facilities unavailable. Under this scenario,
    there could be uncertainty regarding whether additional events such
    as secondary explosions, aftershocks, or cascading information
    systems failures could occur, and many -- if not all -- Federal
    departments and agencies (D/A) would have to activate their
    Devolution of Operations programs.

## Relationship Between COOP and Devolution of Operations

*This section differentiates between normal continuity of operations
activations and activities and a devolution of operations. It includes
wording to explain the concept, planning, and implementation for
continuity of operations and a devolution of operations.*

*(Sample text)*

The **[\[Enter Department/Agency name here\]]{.underline}** COOP Program
and Plans and the **[\[Enter Department/Agency name
here\]]{.underline}** Devolution of Operations Program and Plans provide
mechanisms to ensure that **[\[Enter Department/Agency name
here\]]{.underline}** can sustain operational capability across a broad
spectrum of emergencies. The HQ COOP Plan supports this goal by
relocating a portion of the **[\[Enter Department/Agency name
here\]]{.underline}** HQ staff to the MWEOC. The HQ Devolution of
Operations Plan provides for **[\[Enter Department/Agency name
here\]]{.underline}**'s ability to sustain operational capability
despite the loss or incapacitation of our HQ staff and facilities. Both
plans ensure that **[\[Enter Department/Agency name
here\]]{.underline}** HQ can continue to operate following either an
expected or an unexpected disruption, during duty and non-duty hours.

Figure 2-1 illustrates the relationship between these two related, but
distinct concepts.

**Figure 2‑1: Relationship Between COOP and Devolution of Operations**

  ----------------- -------------------------- --------------------------
                    **Continuity of            **Devolution of
                    Operations**               Operations**

  CONCEPT           Relocate HQ to the MWEOC   Devolve mission to a
                                               regional office

  PLANNING          The HQ Emergency Response  The DERG assumes the
                    Group (ERG) assumes the HQ **[\[Enter
                    essential functions from   Department/Agency name
                    one or more alternate      here\]]{.underline}**
                    facilities                 mission and essential
                                               functions because of the
                                               unavailability of the HQ
                                               ERG members

  IMPLEMENTATION    HQ personnel move to one   DERG personnel perform HQ
                    or more alternate          essential functions from
                    facilities and perform HQ  the Devolution of
                    essential functions        Operations facilities
  ----------------- -------------------------- --------------------------

##  Devolution of Operations Threat Conditions and Potential Responses

*This section associates the Homeland Security Presidential Directive-3
threat condition levels with operational conditions and possible
Department/Agency responses, including those that may lead to a
devolution of operations.*

*(Sample text)*

Devolution of Operations planning provides **[\[Enter Department/Agency
name here\]]{.underline}** with a means of ensuring the continuity of
essential functions, in the absence of a credible warning and/or the
ability to relocate the **[\[Enter Department/Agency name
here\]]{.underline}** HQ Emergency Relocation Group (ERG) to one or more
alternate facilities. Table 2-1 illustrates the relationship of
Devolution of Operations planning to the threat conditions outlined in
Homeland Security Presidential Directive 3.

The Director, **[\[Enter Department/Agency name here\]]{.underline}**,
and the ERG will normally refer to the threat conditions and potential
responses identified in the **[\[Enter Department/Agency name
here\]]{.underline}** HQ COOP Plan when assessing an emergency or
disruptive situation to determine whether COOP activation is required.
Similarly, the Devolution Emergency Response Group Director and the
other DERG members should refer to the threat conditions and potential
responses depicted in Table 2-1 when assessing an emergency to determine
if the DERG should anticipate an activation of the **[\[Enter
Department/Agency name here\]]{.underline}** HQ Devolution of Operations
Plan.

Table 2-1: COOP Threat Conditions and Potential Responses

+----------+------------------+--------------------+------------------+
| **HSPD-3 | #########        | **Operational      | **[\[Enter       |
| Threat   | HSPD-3 Threat Co | Condition**        | D                |
| C        | ndition Criteria |                    | epartment/Agency |
| ondition |  {#hspd-3-threat |                    | name             |
| Level**  | -condition-crite |                    | here\            |
|          | ria .unnumbered} |                    | ]]{.underline}'s |
|          |                  |                    | Potential        |
|          |                  |                    | Responses**      |
+==========+==================+====================+==================+
| *        | There is a low   | There is no        | The **[\[Enter   |
| *Green** | risk of          | identifiable or    | D                |
|          | terrorist        | specific threat.   | epartment/Agency |
| *        | attacks.         |                    | name             |
| *(Low)** |                  |                    | here\            |
|          |                  |                    | ]]{.underline}** |
|          |                  |                    | HQ COOP Plan is  |
|          |                  |                    | not activated.   |
+----------+------------------+--------------------+------------------+
| **Blue** | There is a       | There is no        | The **[\[Enter   |
|          | general risk of  | identifiable or    | D                |
| **(Gu    | terrorist        | specific threat.   | epartment/Agency |
| arded)** | attacks.         |                    | name             |
|          |                  |                    | here\            |
|          |                  |                    | ]]{.underline}** |
|          |                  |                    | HQ COOP Plan is  |
|          |                  |                    | not activated.   |
+----------+------------------+--------------------+------------------+
| **Yellow | There is a       | Threat is a        | Place the        |
| (Ele     | significant risk | specific threat to | **[\[Enter       |
| vated)** | of terrorist     | the National       | D                |
|          | attacks.         | Capital Region.    | epartment/Agency |
|          |                  |                    | name             |
|          |                  |                    | here\            |
|          |                  |                    | ]]{.underline}** |
|          |                  |                    | HQ COOP ERG on   |
|          |                  |                    | alert.           |
+----------+------------------+--------------------+------------------+
| **       | There is a high  | There is a         | Activate the HQ  |
| Orange** | risk of          | credible and       | COOP ERG and     |
|          | terrorist        | specific threat to | place the DERG   |
| **       | attacks.         | the National       | on alert.        |
| (High)** |                  | Capital Region or  |                  |
|          |                  | of a terrorist     |                  |
|          |                  | attack within the  |                  |
|          |                  | next 24 hours.     |                  |
+----------+------------------+--------------------+------------------+
| **Red**  | There is a       | There is a         | Activate the HQ  |
|          | severe risk of   | credible and       | COOP ERG and     |
| **(S     | terrorist        | specific threat of | place the DERG   |
| evere)** | attacks.         | imminent terrorist | on alert.        |
|          |                  | attack.            |                  |
+----------+------------------+--------------------+------------------+
|          |                  | There is a         | Activate         |
|          |                  | no-notice          | **[\[Enter       |
|          |                  | incapacitation of  | D                |
|          |                  | FEMA HQ and the HQ | epartment/Agency |
|          |                  | ERG is not         | name             |
|          |                  | available.         | here\            |
|          |                  |                    | ]]{.underline}** |
|          |                  |                    | HQ Devolution of |
|          |                  |                    | Operations Plan  |
|          |                  |                    | at the           |
|          |                  |                    | Devolution of    |
|          |                  |                    | Operations       |
|          |                  |                    | sites.           |
+----------+------------------+--------------------+------------------+

## Assumption of [\[Enter Department/Agency name here\]]{.underline} HQ Mission and Essential Functions

*This section identifies the need for immediate assumption of the
mission and essential functions for your Department/Agency when the need
to devolve operations occurs. In addition, this section provides
instructions for any supporting elements following the activation of
your Devolution of Operations Plan.*

*(Sample text)*

Upon activation of the **[\[Enter Department/Agency name
here\]]{.underline}** HQ Devolution of Operations Plan, the DERG will
immediately assume the **[\[Enter Department/Agency name
here\]]{.underline}** HQ mission and essential functions.
Representatives from other Federal agencies that normally co-locate with
**[\[Enter Department/Agency name here\]]{.underline}** HQ during
emergencies to support the National Response Plan **\[or other key plans
or programs to your Department/Agency\]**, or their designated
successors, will co-locate with the DERG at the Devolution of Operations
sites. The DERG will continue to perform the FEMA HQ mission and
essential functions until FEMA HQ is reconstituted and can resume its
mission.

## Orders of Succession

Orders of Succession require careful planning to ensure leadership
sustainability during Devolution of Operations. *Enter the Delegation of
Authority and Order of Succession information for the Director position
within your Department/Agency here so that you have officially
documented the authorities needed to assume the Director position and
have identified the successors who may be called upon to assume that
authority.*

*(Sample text)*

**Succession to the Position of Director, [\[Enter Department/Agency
name here\]]{.underline}:** In the event of the death, resignation, or
if otherwise unable to perform the functions and duties of the position
of Director, **[\[Enter Department/Agency name here\]]{.underline}**,
pursuant to the Federal Vacancies Reform Act of 1998, (5 U.S.C.
§3345-3349), the President (and only the President) may direct an
officer or employee to perform the functions and duties of the vacant
Director office temporarily in an acting capacity.

Absent the specific direction of the President, no official shall sit as
the Acting Director, **[\[Enter Department/Agency name
here\]]{.underline}**. However, in the event of the death, resignation
or if otherwise unable to perform the functions and duties of the
position, the Director, **[\[Enter Department/Agency name
here\]]{.underline}**, has delegated to the Deputy Director, **[\[Enter
Department/Agency name here\]]{.underline}**, and the **[\[Enter
Department/Agency name here\]]{.underline}** Regional Directors, those
functions and duties, subject to any conditions or restrictions set
forth in the DHS Secretary's Delegation Number 9001, Delegation to the
Directorate for Emergency Preparedness and Response **\[Enter applicable
Delegation of Authority regulation for your Department/Agency here\]**.

In the event of the unavailability of the Director, **[\[Enter
Department/Agency name here\]]{.underline}**, the incumbents of the
following positions in the sequence indicated in Figure 2-2, will, if
available, exercise the functions and duties delegated, as set forth
above. Persons appointed on an acting basis or on some other temporary
basis, to the positions listed in Figure 2-2, below, are ineligible to
serve. Figure 2-2 illustrates headquarters and regional succession to
the position of Director, **[\[Enter Department/Agency name
here\]]{.underline}**.

Figure 2-2: [\[Enter Department/Agency name here\]]{.underline} Order of
Succession for Devolution

*(Sample Order of Succession)*

# ORGANIZATION [and]{.smallcaps} RESPONSIBILITIES

*This Chapter identifies the two groups within your Department/Agency
that focus on devolution of operations and the structure necessary to
provide a smooth transition of operations from the HQ facility to the
devolution sites.*

*(Sample text)*

There are two groups involved in devolution planning and execution; the
Devolution Working Group (DWG) and the Devolution Emergency Response
Group (DERG). This section identifies and defines the organization and
responsibilities of HQ and the DERG, and follows the concept that
**\[Enter your Department/Agency name here\]** HQ Offices and Divisions
have the primary planning responsibility to create a "partnership" with
their Devolution of Operations counterparts. This partnership ensures
the Devolution of Operations sites have the requisite personnel,
equipment, and facilities to execute HQ essential functions.

## Responsibilities of the \[Enter your Department/Agency name here\] Devolution Working Group

*This section establishes a Devolution Working Group for your
Department/Agency. The working group members will meet at least annually
to identify the key issues for your Department/Agency regarding
devolving operations and propose solutions to resolve these key issues.
Having a Devolution Working Group is optional for each
Department/Agency, although having one will help all organizations
continually improve their devolution programs and plans.*

*(Sample text)*

The DWG is a standing committee that will meet on an annual basis to
address coordination issues and support needs for the Devolution of
Operations counterpart organizations. The DWG is comprised of **\[Enter
your Department/Agency name here\]** HQ Offices and Divisions and
Regional and interagency planners who ensure that the resources and
authorities necessary to carry out the HQ essential functions are in
place at the Devolution of Operations sites. The DWG responsibilities
include the identification of corresponding organizations and
individuals for the **\[Enter your Department/Agency name here\]** HQ
Offices and Divisions, the furnishing of critical equipment and
materials necessary for the Devolution of Operations, and the evaluation
and reporting of the Devolution of Operations counterparts to conduct
the **\[Enter your Department/Agency name here\]** HQ mission and
essential functions.

## Responsibilities of the \[Enter your Department/Agency name here\] Devolution Emergency Response Group

*This section establishes the Devolution Emergency Response Group for
your Department/Agency. This group of individuals will include those
members identified by each HQ Office and Division as key organizational
members needed to perform the Department/Agency mission and essential
functions during a devolution of operations. This group is not optional
and will form the base unit of your devolution of operations plan at
your devolution sites.*

*(Sample text)*

The DERG is comprised of key **\[Enter your Department/Agency name
here\]** Regional, interagency, and available **\[Enter your
Department/Agency name here\]** Headquarters personnel who carry out the
**\[Enter your Department/Agency name here\]** HQ mission and essential
functions at the designated Devolution of Operations sites in the event
of a Devolution of Operations situation. Upon activation, the DERG
executes the **\[Enter your Department/Agency name here\]** HQ mission
and essential functions until **\[Enter your Department/Agency name
here\]** HQ can be reconstituted and assume these responsibilities. The
Regional offices designate their DERG members based on the requirements
identified below.

-   The ability to identify predetermined essential functions that must
    be performed, regardless of the functional status of the **\[Enter
    your Department/Agency name here\]** HQ building and personnel;

-   Knowledge and expertise in performing the essential functions;

-   The understanding that DERG members are precluded from being members
    of any other emergency team while they are supporting their DERG
    responsibilities during a Devolution of Operations situation.

## Organization

*This section formally establishes the need for your Department/Agency
organizations to transfer their essential functions to specific
counterparts. The section also refers readers to where they can find
more information on your actual coverage scheme to ensure adequate
personnel will be available to assume operations for your HQ and where
they can find a list of key points-of-contact.*

*(Sample text)*

Specific organizational structures are required to successfully devolve
**\[Enter your Department/Agency name here\]** HQ mission and essential
functions to the Devolution of Operations sites. The **\[Enter your
Department/Agency name here\]** HQ mission and essential functions must
transfer to specific counterpart offices to continue the mission of
**\[Enter your Department/Agency name here\]** HQ. Refer to Section 5
for specific personnel requirements and Regional Office coverage schemes
and Appendix D for a list of the **\[Enter your Department/Agency name
here\]** HQ and Devolution of Operations counterpart POCs.

# DEVOLUTION [of]{.smallcaps} OPERATIONS IMPLEMENTATION

*This chapter focuses on the three stages needed to devolve operations.
The three sections expand on the stages of activation and transfer of
authority, on-site operations, and reconstitution. During each phase,
your devolution of operations plan needs to identify the procedures,
objectives, and logistics needed to effectively devolve operations for
your Department/Agency. Once identified, your Department/Agency can
include all information in your plan or work on plan implementation with
the Offices and Divisions within your Department/Agency and their
devolution counterparts.*

*(Sample text)*

The DERG will implement the **\[Enter your Department/Agency name
here\]** HQ Devolution of Operations Program in three phases, as
illustrated in Figure 4-1:

-   Phase I: *Activation and Transfer of Authority,* which occurs
    immediately upon confirmation that **\[Enter your Department/Agency
    name here\]** HQ is unavailable or incapable of performing its
    essential functions, after either the Director, **\[Enter your
    Department/Agency name here\]**, or the Director, DERG, activate the
    Devolution of Operations Plan in accordance with the activation
    triggers.

-   Phase II: *On-Site Operations*, which continue until the emergency
    operations can be terminated; and

-   Phase III: *Reconstitution*, which is conducted after the emergency
    or disruption ceases and is unlikely to resume.

Figure 4‑1: Devolution of Operations Implementation Phases

*(Sample figure)*

![](media/image1.wmf){width="6.101574803149607in"
height="4.05984251968504in"}

Each of these phases is presented in more detail in the following
sections. Implementation of the FEMA HQ Devolution of Operations Plan
depends on the type of emergency, the warning conditions, the location
of personnel when notified, and the extent of damage or threat to the
FEMA HQ building and its occupants.

## Phase I: Activation and Transfer of Authority

*This section focuses on the aspects of activating and transferring
authority to your Devolution Emergency Response Group. It includes the
actions the Devolution Emergency Response Group will take when activated
for an event with prior warning and for an event without any advanced
warning. This section also includes a sub-section covering how to
transfer responsibilities once the Devolution Emergency Response Group
activates.*

*(Sample text)*

### Alert and Notification

This phase begins with the activation of the **\[Enter your
Department/Agency name here\]** HQ Devolution of Operations Plan and the
transfer of its mission, authority, responsibility and essential
functions to the DERG. This phase ends with the establishment of the
mission-capable DERG.

If a catastrophic event is likely to occur, the DERG will take the
following actions:

-   The Director, **\[Enter your Department/Agency name here\]**, or
    designated successor will notify the DERG Director to activate the
    Devolution of Operations Plan.

-   The DERG Director will contact the **\[Enter your primary and/or
    alternate operations center names here\]** to initiate the automated
    emergency notification system. If the main notification system is
    not operational, the **\[Enter your alternate operations center name
    here\]** will notify key **\[Enter your Department/Agency name
    here\]** devolution officials, who will contact all DERG members and
    regional non-DERG members. Each Division official will notify the
    **\[Enter your primary and/or alternate operations center names
    here\]** upon completion of the notification process.

-   DERG members will immediately report to their Devolution of
    Operations site (during duty and non-duty hours).

-   The **\[Enter your primary and/or alternate operations center names
    here\]** will notify the Presidential Emergency Operations Center
    (PEOC), National Operations Center (NOC), the FEMA Operations Center
    (FOC), other Federal D/As, and the **\[Enter your Department/Agency
    name here\]** Regions that an emergency relocation of **\[Enter your
    Department/Agency name here\]** HQ is anticipated or is in progress.

If an unwarned catastrophic event occurs, the DERG Director will order
the following actions:

-   DERG members will immediately report to their Devolution of
    Operations site (during duty and non-duty hours).

-   DERG members will perform the **\[Enter your Department/Agency name
    here\]** HQ mission and essential functions.

-   The **\[Enter your primary and/or alternate operations center names
    here\]** will notify the PEOC, NOC, FOC, other Federal D/As, and the
    **\[Enter your Department/Agency name here\]** Regions that an
    emergency relocation of **\[Enter your Department/Agency name
    here\]** HQ is anticipated or is in progress.

As appropriate, news media, outside customers, vendors, and other
service providers will be notified by an official spokesperson from the
DERG, (via pre-recorded message where appropriate) that **\[Enter your
Department/Agency name here\]** HQ has temporarily relocated to its
Devolution of Operations sites.

### Transitioning to the Devolution Emergency Response Group

Immediately following a Devolution of Operations activation, the DERG
will:

-   Assume all authority and responsibility for execution of the
    **\[Enter your Department/Agency name here\]** HQ mission and
    essential functions.

-   Execute notification plans.

-   The Director, DERG will ensure the **\[Enter your primary and/or
    alternate operations center names here\]** completes notification of
    all **\[Enter your Department/Agency name here\]** Regional Offices,
    other Federal agencies, and the National leadership using the
    pre-established call-down lists for the **\[Enter your
    Department/Agency name here\]** Regional Offices, the Executive
    Branch Departments and Agencies, and the National Operations Center.

-   Establish a fully mission-capable Operations Center capable of
    sustained operations on a 24 hours-per-day, 7 day-a-week operation
    basis.

-   Prepare to receive representatives from other Federal agencies as
    required.

## Phase II: On-Site Operations

*This section provides details covering how long the Devolution
Emergency Response Team will remain activated and how the Director,
Devolution Emergency Response Group, will confirm the transfer of
authority to each devolution counterpart. A major portion of this
section involves establishing the Devolution Emergency Response Group
Initial Status Call and subsequent call, and including the logistics
needed to make the call happen. Items included in this section for the
call include the telephone number to use, who determines the time of
each call and how that decision gets out to the group members, and the
recommended script for call participants to follow.*

*(Sample text)*

The DERG will continue to operate as the **\[Enter your
Department/Agency name here\]** HQ until the **\[Enter your
Department/Agency name here\]** HQ reconstitutes and reassumes its
mission authority. All **\[Enter your Department/Agency name here\]** HQ
organizations will devolve to **\[Enter designated Regional office name
or designation here\]** initially. Responsibility will transfer to each
organization's actual Devolution of Operations counterparts after the
DERG Initial Status Call using **\[Enter the number for your initial
status call here\]**.

The time of the call depends on the time of the decision to devolve the
mission and essential functions of **\[Enter your Department/Agency name
here\]** HQ. Upon activation, the Director, DERG, will determine the
time of the DERG Initial Status Call based on the ongoing situation and
activities and inform the FOC or FAOC, who will include the time for the
call and the conference line number and PIN in the alert and
notification message.

If the normal **\[Enter your Department/Agency name here\]** conference
line system is not available, the **\[Enter your alternate operations
center name here\]** staff in **\[Enter your alternate operations center
location (City and State) here\]** will activate the back-up system.
Once done, they will provide the new conference line number and PIN to
the Director, DERG. The Director, DERG, will determine the time for this
call and will include the call time in the notification message from the
**\[Enter your primary and/or alternate operations center names
here\]**.

The DERG Initial Status Call and subsequent DERG Status Calls will cover
the following items:

-   Roll Call of all participants, by Office and Division;

-   Situation Update from the Director, Devolution Response Group, or
    designee; to include why **\[Enter your Department/Agency name
    here\]** HQ devolved and the current situation in the National
    Capital Region;

-   Status Report, including operational capability, from each Office
    and Division;

-   Identifying and addressing any issues requiring follow-up actions;
    and

-   Decision by the Director, DERG, or designee on the course of action
    for the day for the DERG, to include determining:

    -   The Offices and Divisions that still have full operational
        capability within the National Capital Region or at the
        **\[Enter your alternate operating facility name here\]** and
        therefore will not devolve their essential functions; and

    -   The Offices and Divisions without full operational capability
        within the National Capital Region or at the **\[Enter your
        alternate operating facility name here\]** and therefore will
        devolve their essential functions to their Devolution of
        Operations counterpart.

-   The Director, DERG, or designee will announce any specific
    instructions for the day and the time and date for the next DERG
    Status Call.

Each Office and Division will use the following script for his or her
Status Report during each call:

Good morning, this is \[insert speaker name here\] with the \[insert
Office or Division here\].  At this time, I have accounted for \[all,
some, none, \_\_%\] of my organization's personnel within my Region.  We
\[can, cannot\] perform the mission and essential functions of our HQ
counterpart and \[are, are not\] prepared to do so. 

\[If none, skip this section.\]  I have identified the following
limiting factors and issues related to our ability to perform the
mission and essential functions of our HQ counterpart.  They are as
follows:

-   \[List limiting factors and issues\]

This concludes the Status Report for the \[insert Office or Division
here\].  Thank you.

The Director, DERG, will return overall Agency responsibility to the
**\[Enter your Department/Agency name here\]** HQ Offices and Divisions
once all organizations report full operational capability during a DERG
Status Call.

Upon arrival at their Devolution of Operations sites, DERG members,
available **\[Enter your Department/Agency name here\]** Headquarters
staff, and/or other support staff will:

-   Report immediately to their respective Devolution of Operations Site
    Operations Center unless notified otherwise during the activation
    process. Some members may move into spaces normally used to support
    Regional responsibilities and begin to monitor the situation and
    prepare the areas for the arrival of the remaining DERG members;

-   If activation occurs due to a pandemic influenza or similar
    scenario, the DERG members will activate and respond to the DERG
    alert in accordance with their Regional Pandemic Influenza plan or
    guidance, which may include reporting to an alternate work location
    or using telework to perform essential functions;

-   Begin to retrieve pre-positioned information and data, activate
    specialized systems or equipment;

-   Call the assessment call number provided in the DERG notification
    message at the scheduled time to report the status of their
    organization's operational capabilities;

-   Monitor and assess the situation that required the Devolution of
    Operations activation;

-   Monitor and assess the status of **\[Enter your Department/Agency
    name here\]** Headquarters personnel and resources as practicable;

-   Continue to perform the **\[Enter your Department/Agency name
    here\]** Headquarters mission and essential functions;

-   Establish and maintain contact with the **\[Enter your
    Department/Agency name here\]** Regional Offices, essential field
    operations, the national leadership and the national security
    community; and

-   Prepare and disseminate instructions and reports, as required.

## Phase III: Reconstitution

*This section outlines the reconstitution procedures your
Department/Agency will follow once it devolves operations away from the
Headquarters building. Reconstitution planning begins almost immediately
after the activation, depending on the nature of the trigger for the
activation. This section includes the groups responsible for
reconstitution, the possible options for reconstituting operations at
your Department/Agency Headquarters building, and who makes the decision
to reconstitute.*

*(Sample text)*

Within 24 hours of the DERG's assumption of the **\[Enter your
Department/Agency name here\]** Headquarters statutory authority and
essential functions, the following individuals or their Devolution of
Operations successors shall initiate and coordinate operations to
assess, salvage, restore, and recover the **\[Enter your
Department/Agency name here\]** Headquarters building after receiving
recommendations and/or approval from the appropriate local and Federal
law enforcement and emergency services:

-   Director, Facilities Management & Services Division (lead
    organization);

-   Chief Information Officer and Director, Information Technology
    Services Division; and

-   Director, ONSC.

Reconstitution procedures will commence when the Director, **\[Enter
your Department/Agency name here\]** or designated successor ascertains
that the emergency situation has ended and is unlikely to recur. Once
the appropriate **\[Enter your Department/Agency name here\]**
representative has made this determination in coordination with other
Federal authorities, one or a combination of the following options may
be implemented, depending on the situation:

-   Continue to operate from the Devolution of Operations sites;

-   Begin an orderly return to the **\[Enter your Department/Agency name
    here\]** Headquarters building and reconstitute **\[Enter your
    Department/Agency name here\]** Headquarters; and

-   Begin to establish a reconstituted **\[Enter your Department/Agency
    name here\]** Headquarters in some other facility in the National
    Capital Region or at another designated location.

Once the Director, **\[Enter your Department/Agency name here\]**, or
designated successor decides that the **\[Enter your Department/Agency
name here\]** Headquarters staff can reoccupy the **\[Enter your
Department/Agency name here\]** Headquarters building or that a
different facility will be established as a new headquarters, **\[Enter
your Department/Agency name here\]** Headquarters staff will reestablish
**\[Enter your Department/Agency name here\]** Headquarters following
the Reconstitution procedures written in the **\[Enter your
Department/Agency name here\]** HQ COOP Plan. When the reconstituted
staff, equipment, and documents are in place at the new or restored
**\[Enter your Department/Agency name here\]** Headquarters facility,
the DERG members at the Devolution of Operations sites will return
mission authority and essential functions to the reconstituted **\[Enter
your Department/Agency name here\]** Headquarters organizations and
resume their previous missions and activities.

# SUPPORT REQUIREMENTS

This section of the plan contains the primary Regional Office staff
augmentation assignments to provide additional staff to support the
Devolution Emergency Response Group to perform the **\[Enter your
Department/Agency name here\]** HQ mission and essential functions
during a Devolution of Operations situation ***\[Use this text to begin
Chapter 5\]*.**

## Regional Coverage Procedures During DERG Activations

*During a devolution of operations, the biggest obstacle faced by
departments and agencies is identifying enough personnel at the
devolution site to assume the essential functions for each Headquarters
Office and Division. In order to overcome this possible staffing
deficiency, this section outlines the primary and alternate coverage
schemes you will put in place to ensure adequate staffing to perform the
mission and essential functions of your Department/Agency.*

*The coverage schemes should go as deep as necessary to identify enough
devolution personnel to evenly match up with the number of ERG members
for your Department/Agency Headquarters team. Your coverage scheme needs
to account for who will perform the normal operations your regional
office normally performs as well as who will perform the mission and
essential functions for your Headquarters. The template uses four main
regional offices to provide coverage. The "primary devolution Region" is
the main regional office that takes over during a devolution of
operations. The "normal back-up Region" is the regional office that
typically performs the missions of the "primary devolution Region" when
that Region is overwhelmed or fully engaged in other missions (e.g.,
turn-key disasters). The "first supporting Region" is the main regional
office that will provide staff to help perform the mission and essential
functions of your Department/Agency. There may be more than one "first
supporting Region." The "second supporting Region" is the regional
office or offices that provide staff to the "first supporting Region"
(or Regions) to help them continue their daily operations. The
"alternate devolution Region" refers to the regional office where HQ
operations devolve to in the event the "primary devolution Region" is
not available.*

*(Sample text)*

**Primary Procedures for Coverage During a Devolution of Operations
Situation:**

-   DERG members will immediately report to their assigned Devolution of
    Operations site (during duty and non-duty hours);

-   During the DERG activation, the Director, DERG, will determine if
    and when any remaining **\[Enter your Department/Agency name
    here\]**, HQ personnel will temporarily relocate to their
    counterpart's Devolution of Operations site. DERG staff will fund
    the travel costs associated with any such relocations using
    **\[Enter the name of the funding source here (e.g., an open Surge
    account)\]**;

-   Region **\[Enter primary devolution Region identifier here\]**
    personnel comprise a majority of the DERG and the Region **\[Enter
    primary devolution Region identifier here\]** facilities provide the
    Devolution of Operations sites. To account for the day-to-day
    Regional operations once the DERG activates, Region **\[Enter normal
    back-up Region identifier here\]** will assist Region **\[Enter
    primary devolution Region identifier here\]** as per the **\[Enter
    your Department/Agency name here\]** HQ Response Division's proposed
    "All Hazards Regional Back-up Assignments" guidelines **\[or similar
    Department/Agency coverage guidelines\]** by assuming operational
    responsibilities for the **\[Enter number of States within the
    primary devolution Region's jurisdiction here\]** States within
    Region **\[Enter primary devolution Region identifier here\]**'s
    jurisdiction;

-   To assist with performing the **\[Enter your Department/Agency name
    here\]** HQ mission and essential functions, Region **\[Enter first
    supporting Region identifier here\]** personnel will activate within
    their RRCC and/or temporarily transfer staff to the Region **\[Enter
    primary devolution Region identifier here\]** Regional Office based
    on the needs identified by the Regional Director, Region **\[Enter
    primary devolution Region identifier here\]**;

-   Due to the possibility of the need for a large number of personnel
    from Region **\[Enter first supporting Region identifier here\]** to
    meet the DERG needs to perform the **\[Enter your Department/Agency
    name here\]** HQ mission and essential functions, Region **\[Enter
    second supporting Region identifier here\]** will activate within
    their RRCC and/or temporarily transfer staff to the Region **\[Enter
    first supporting Region identifier here\]** Regional Office based on
    the needs identified by the Regional Director, Region **\[Enter
    first supporting Region identifier here\]** to account for the
    day-to-day Regional operations in Region **\[Enter first supporting
    Region identifier here\]**. The Region **\[Enter second supporting
    Region identifier here\]** staff will assist the remaining Region
    **\[Enter first supporting Region identifier here\]** staff in
    handling the needs of or, if required, assume full responsibility
    for the **\[Enter number of States within the first supporting
    Region's jurisdiction here\]** States within the Region **\[Enter
    first supporting Region identifier here\]** jurisdiction;

-   To account for additional staff needs to perform the **\[Enter your
    Department/Agency name here\]** HQ mission and essential functions
    and to cover day-to-day Regional operations in Regions **\[Enter
    primary devolution, first supporting, and second supporting Region
    identifiers here\]**, Regions **\[Enter Region identifiers for any
    other regional offices that will provide supporting staff here\]**
    will provide staff based on the additional needs identified by the
    Director, DERG, and the Regional Directors, Regions **\[Enter
    primary devolution, first supporting, and second supporting Region
    identifiers here\]** by activating within their RRCCs and/or
    temporarily transferring staff to Regions **\[Enter primary
    devolution Region identifier here\]**, **\[Enter first supporting
    Region identifier here\]**, and/or **\[Enter second supporting
    Region identifier here\]**. Similarly, the **\[Enter your
    Department/Agency name here\]** HQ Office and Division counterparts
    within the DERG may use **\[Enter other possible sources of
    employees here (i.e., Disaster Assistance Employees (DAEs) and/or
    contractors)\]** to offset personnel shortfalls;

-   Following activation and deployment of the DERG, the Director, DERG,
    may request additional personnel from other **\[Enter your
    Department/Agency name here\]** Regional offices for augmentation
    and shift relief at the Devolution of Operations sites; and

-   The Director, **\[Enter your Department/Agency name here\]**, or the
    Director, DERG, and the corresponding Regional Director or
    designated successor must agree upon all requests for augmentation
    of the DERG before deploying any personnel.

**Alternate Procedures for Coverage During a Devolution of Operations
Situation:**

-   The Region **\[Enter alternate devolution Region identifier here\]**
    facilities will serve as the back-up Devolution of Operations sites
    for the Region **\[Enter primary devolution Region identifier
    here\]** facilities in the instance that **\[Enter primary
    devolution site(s) name(s) here\]** become unsuitable for use by the
    DERG. In this instance, the Region **\[Enter alternate devolution
    Region identifier here\]** personnel will compromise a majority of
    the DERG;

-   If Region **\[Enter alternate devolution Region identifier here\]**
    stands up as the Devolution of Operations sites, Region **\[Enter
    normal back-up Region identifier here\]** will assist Region
    **\[Enter alternate devolution Region identifier here\]** as per the
    **\[Enter your Department/Agency name here\]** HQ Response
    Division's proposed "All Hazards Regional Back-up Assignments"
    guidelines by assuming operational responsibilities of the **\[Enter
    number of States within the alternate devolution Region's
    jurisdiction here\]** States within Region **\[Enter alternate
    devolution Region identifier here\]**'s jurisdiction to account for
    the Region **\[Enter alternate devolution Region identifier here\]**
    day-to-day operations;

-   To assist with performing the **\[Enter your Department/Agency name
    here\]** HQ mission and essential functions, Region **\[Enter first
    supporting Region identifier here\]** personnel will activate within
    their RRCC and/or temporarily transfer staff to the Region **\[Enter
    alternate devolution Region identifier here\]** Regional Office
    based on the needs identified by the Regional Director, Region
    **\[Enter alternate devolution Region identifier here\]**, with
    Region **\[Enter second supporting Region identifier here\]**
    activating within their RRCC and/or temporarily transfer staff to
    the Region **\[Enter first supporting Region identifier here\]**
    Regional Office based on the needs identified by the Regional
    Director, Region **\[Enter first supporting Region identifier
    here\]** to account for the day-to-day Regional operations and the
    needs of the **\[Enter number of States within the second supporting
    Region's jurisdiction here\]** States within the Region **\[Enter
    first supporting Region identifier here\]** jurisdiction; and

-   To account for additional staff needs to perform the **\[Enter your
    Department/Agency name here\]** HQ mission and essential functions
    and to cover day-to-day Regional operations in Regions **\[Enter
    alternate devolution, first supporting, and second supporting Region
    identifiers here\]**, Regions **\[Enter Region identifiers for any
    other regional offices that will provide supporting staff here\]**
    will provide staff based on the additional needs identified by the
    Director, DERG, and the Regional Directors, Regions **\[Enter
    alternate devolution, first supporting, and second supporting Region
    identifiers here\]** by activating within their RRCCs and/or
    temporarily transferring staff to Regions **\[Enter alternate
    devolution Region identifier here\]**, **\[Enter first supporting
    Region identifier here\]**, and/or **\[Enter second supporting
    Region identifier here\]**. Similarly, the **\[Enter your
    Department/Agency name here\]** HQ Office and Division counterparts
    within the DERG may use **\[Enter other possible sources of
    employees here (i.e., Disaster Assistance Employees (DAEs) and/or
    contractors)\]** to offset personnel shortfalls.

## Vital Records and Databases

*Sharing Vital Records and Databases between your Department/Agency HQ
and your devolution counterparts is key to the overall success of a
devolution of operations. This section identifies those with
responsibilities for overseeing Vital Records for your
Department/Agency. This section also refers readers to the Vital Records
and Databases appendix. Keep in mind that each Office and Division holds
overall responsibility for updating their vital records and databases
and for sharing all vital records and databases with their devolution
counterparts.*

*(Sample text)*

The **\[Enter the name(s) of the appropriate organization(s) within your
Department/Agency here\]**, in coordination with the **\[Enter the
name(s) of the appropriate organization(s) within your Department/Agency
here\]**, provides overall guidance and oversight for the protection of
vital records to support the performance of **\[Enter your
Department/Agency name here\]** HQ essential functions under any
emergency or potential emergency. Categories of these types of vital
records and databases may include emergency operating records and legal
and financial rights records. Each Office and Division holds overall
responsibility for updating their vital records and databases and for
sharing all vital records and databases with their devolution
counterparts. See Appendix B for the vital records and databases
specific to each Office and Division.

## Pre-Positioned Information

*This section emphasizes the need to share the vital records and
databases for your Department/Agency with your devolution counterparts.
Pre-positioning records is the preferred method of providing your
counterparts with vital records and databases, so that they already have
the information in the event your operations devolve.*

*(Sample text)*

Without appropriate planning, essential data maintained at **\[Enter
your Department/Agency name here\]** HQ may not be available to the DERG
members at the Devolution of Operations sites. The **\[Enter your
Department/Agency name here\]** HQ Offices and Divisions will coordinate
with their Devolution of Operations counterparts to update all databases
and other reference material supporting the **\[Enter your
Department/Agency name here\]** HQ mission and essential functions. All
parties will make these databases and other supporting materials
available by either pre-positioning them at the Devolution of Operations
sites or making them available through an automated data backup process.

## Telecommunications and Information Systems Support

*Your Department/Agency cannot consider vital records and databases as
the only supporting materials you will need to devolve operations.
Telecommunications and information systems will ensure your
Department/Agency can successfully devolve operations and that your
counterparts can successfully perform the mission and essential
functions of your HQ. This section emphasizes these points and provides
the appendix that contains specific telecommunications and information
systems items needed at your devolution site(s).*

*(Sample text)*

The **\[Enter your Department/Agency name here\]** HQ Offices and
Divisions must ensure that they consider any unique or critical
information system requirements and identify all capabilities needed for
their Devolution of Operations counterparts to perform their essential
functions.

The **\[Enter your Department/Agency name here\]** HQ Offices and
Divisions will fully coordinate all telecommunications and information
support requirements with their Devolution of Operations counterparts
and the Chief Information Officer and Director, Information Technology
Services Division **\[or the appropriate person for your
Department/Agency, if different\]**. All Offices and Divisions will
maintain and update all necessary files, documents, computer software,
and databases required to carry out essential functions at the
Devolution of Operations sites.

See Appendix B for telecommunication and information systems support
specific to **\[Enter your Department/Agency name here\]** HQ and to
each Office and Division.

## Tests, Training and Exercises

*This section identifies the various test, training, and exercise
activities necessary to keep the Devolution of Operations Plan for your
Department/Agency current and correct. These requirements should meet
those required by Federal Preparedness Circular 65.*

*(Sample text)*

The following actions are required to ensure that all personnel are
ready and able to execute the Devolution of Operations Plan:

-   Annual Devolution of Operations briefing to all **\[Enter your
    Department/Agency name here\]** HQ ERG and DERG personnel involved
    in Devolution of Operations planning by the **\[Enter the name of
    the Office or Division with this responsibility within your
    Department/Agency\]**;

-   Annual testing of the **\[Enter your Department/Agency name here\]**
    HQ active and passive Devolution of Operations Plan activation
    mechanisms;

-   Annual training for the DERG members on their respective Devolution
    of Operations responsibilities and the requirements necessary to
    attain full operational capability;

-   Annual testing and exercising of the **\[Enter your
    Department/Agency name here\]** HQ Devolution of Operations Plan to
    ensure the ability to perform essential functions and operations
    from the Devolution of Operations sites; and

-   At least monthly updates by each **\[Enter your Department/Agency
    name here\]** HQ Office and Division to their Devolution of
    Operations counterpart regarding day-to-day operations, issues, and
    any changes to essential functions, vital records, orders of
    succession, or other COOP-related items.

## Security

*Your Department/Agency will most likely have to devolve operations
during a tenuous time when security awareness will be in a heightened
state. To account for that fact, this section ensures that your
devolution counterparts know where to find the security requirements
needed at each devolution site to continue the mission and essential
functions for your Department/Agency without disruptions from outside
sources threatening the safety and security of your Devolution Emergency
Response Group members.*

*(Sample text)*

In accordance with the guidance and direction provided by applicable
regulations and the Safety and Security Branch, Facilities Management &
Services Division **\[or the appropriate person for your
Department/Agency, if different\]**, the **\[Enter your
Department/Agency name here\]** HQ Offices and Divisions will provide
their counterpart DERG members with detailed information on the unique
security requirements associated with the assumption of the **\[Enter
your Department/Agency name here\]** HQ essential functions.

# \[ENTER YOUR D/A NAME HERE\] HQ ESSENTIAL FUNCTIONS {#enter-your-da-name-here-hq-essential-functions .ANNEX}

This appendix includes the list of the **\[Enter your Department/Agency
name here\]** HQ essential functions prioritized within each HQ Office
and Division that will devolve operations to the Devolution Emergency
Response Group. You can use this text to begin this Appendix ***\[Use
this text to begin this appendix\]***.

*(Sample table structure)*

A.1 Office of the Director

  ----------------------------------------------------------------------------
  **Priority**   **Essential Functions**
  -------------- -------------------------------------------------------------
  **1**          **\[Enter the essential functions for this Office/Division
                 here\]**

  **2**          

  **3**          

  **4**          

  **5**          
  ----------------------------------------------------------------------------

# RESOURCE REQUIREMENTS {#resource-requirements .ANNEX}

*This section identifies the equipment and vital records, files, and
databases needed to assume the mission and essential functions for your
Department/Agency when the need to devolve operations occurs. Completing
the three tables in this appendix will provide your devolution of
operations counterparts with the resources they will need at each
devolution site to ensure a seamless transfer of operations. HQ
points-of-contact have the responsibility of providing their
counterparts with all Vital Records for their organization.*

**Table 1: Vital Files, Records, and Databases**

*(Sample entries and table structure)*

+----------+-------------+----------+----------+----------+---------+
| **FEMA   | **Vital     | **Form   | **Pre-Po | **Hand   | **      |
| HQ       | File,       | of       | sitioned | Carried  | Storage |
| Office   | Record, or  | Record   | at       | to       | Locati  |
| or       | Database**  | (e.g.,   | De       | De       | on(s)** |
| Division |             | h        | volution | volution |         |
| Count    |             | ardcopy, | Fa       | Fa       |         |
| erpart** |             | elect    | cility** | cility** |         |
|          |             | ronic)** |          |          |         |
+==========+=============+==========+==========+==========+=========+
| Office   | WebCims     | El       | X        | N/A      | C       |
| of the   |             | ectronic |          |          | omputer |
| Regional |             |          |          |          | hard    |
| Director |             |          |          |          | drive   |
+----------+-------------+----------+----------+----------+---------+
|          | Electronic  | El       | X        | N/A      | C       |
|          | Cor         | ectronic |          |          | omputer |
|          | respondence |          |          |          | hard    |
|          | Tracking    |          |          |          | drive   |
|          | (ECT)       |          |          |          |         |
+----------+-------------+----------+----------+----------+---------+
|          | Connection  | El       | X        | N/A      | C       |
|          | to NEMIS    | ectronic |          |          | omputer |
|          |             |          |          |          | hard    |
|          |             |          |          |          | drive   |
+----------+-------------+----------+----------+----------+---------+
|          | Quicktime   | El       | X        | N/A      | C       |
|          |             | ectronic |          |          | omputer |
|          |             |          |          |          | hard    |
|          |             |          |          |          | drive   |
+----------+-------------+----------+----------+----------+---------+
|          | FEMA HQ     | El       | X        | X        | C       |
|          | COOP Plan   | ectronic |          |          | omputer |
|          |             | &        |          |          | d       |
|          |             | hardcopy |          |          | iskette |
|          |             |          |          |          | &       |
|          |             |          |          |          | printed |
|          |             |          |          |          | h       |
|          |             |          |          |          | ardcopy |
+----------+-------------+----------+----------+----------+---------+
|          | Office of   | El       | X        | X        | C       |
|          | the         | ectronic |          |          | omputer |
|          | Director    | &        |          |          | d       |
|          | COOP        | hardcopy |          |          | iskette |
|          | Imp         |          |          |          | &       |
|          | lementation |          |          |          | printed |
|          | Plan        |          |          |          | h       |
|          |             |          |          |          | ardcopy |
+----------+-------------+----------+----------+----------+---------+
|          | HSIN/Common | El       | X        | N/A      | COOP    |
|          | Operating   | ectronic |          |          | Server  |
|          | Picture     |          |          |          |         |
|          | (COP)       |          |          |          |         |
+----------+-------------+----------+----------+----------+---------+
|          | Stafford    | Hardcopy | X        | N/A      | B       |
|          | Act         |          |          |          | uilding |
|          |             |          |          |          | 407     |
+----------+-------------+----------+----------+----------+---------+
|          | 44 CFR      | Hardcopy | X        | N/A      | B       |
|          |             |          |          |          | uilding |
|          |             |          |          |          | 407     |
+----------+-------------+----------+----------+----------+---------+
| National | COOP        | El       | X        | X        | COOP    |
| Prep     | Support     | ectronic |          |          | Server  |
| aredness | Team        |          |          |          |         |
| Division | Checklist   |          |          |          |         |
|          |             |          |          |          |         |
| National |             |          |          |          |         |
| Prep     |             |          |          |          |         |
| aredness |             |          |          |          |         |
| Division |             |          |          |          |         |
+----------+-------------+----------+----------+----------+---------+
|          | COOP Phone  | El       | X        | N/A      | COOP    |
|          | Directory   | ectronic |          |          | Server  |
+----------+-------------+----------+----------+----------+---------+
|          | Federal     | El       | X        | X        | In COOP |
|          | Department  | ectronic |          |          | Account |
|          | and         |          |          |          | C       |
|          | Agencies    |          |          |          | ontacts |
|          | (D/As)      |          |          |          | List on |
|          | E-mail      |          |          |          | MW      |
|          | Contact     |          |          |          | server  |
|          | List        |          |          |          |         |
+----------+-------------+----------+----------+----------+---------+
|          | COOP Status | El       | X        | N/A      | Gold    |
|          | Reporting   | ectronic |          |          | Team    |
|          | Form        |          |          |          | F       |
|          |             |          |          |          | olders, |
|          |             |          |          |          |         |
|          |             |          |          |          | COOP    |
|          |             |          |          |          | Server  |
+----------+-------------+----------+----------+----------+---------+
|          | D/A COOP    | El       | X        | N/A      | Gold    |
|          | Status      | ectronic |          |          | Team    |
|          | Report      |          |          |          | F       |
|          | Shell       |          |          |          | olders, |
|          |             |          |          |          |         |
|          |             |          |          |          | COOP    |
|          |             |          |          |          | Server  |
+----------+-------------+----------+----------+----------+---------+
|          | PDD - 39    | Hardcopy | X        | N/A      | I       |
|          |             | &        |          |          | nternet |
|          |             | El       |          |          |         |
|          |             | ectronic |          |          |         |
+----------+-------------+----------+----------+----------+---------+
|          | PDD -- 67   | Hardcopy | X        | N/A      | Safe    |
+----------+-------------+----------+----------+----------+---------+
|          | HSPD -- 1   | El       | X        | N/A      | I       |
|          |             | ectronic |          |          | nternet |
+----------+-------------+----------+----------+----------+---------+
|          | HSPD -- 5   | El       | X        | N/A      | I       |
|          |             | ectronic |          |          | nternet |
+----------+-------------+----------+----------+----------+---------+
|          | HSPD -- 7   | El       | X        | N/A      | I       |
|          |             | ectronic |          |          | nternet |
+----------+-------------+----------+----------+----------+---------+
|          | NSPD -- 28  | Hardcopy | X        | N/A      | Safe    |
+----------+-------------+----------+----------+----------+---------+
|          | EO 12656    | El       | X        | N/A      | I       |
|          |             | ectronic |          |          | nternet |
+----------+-------------+----------+----------+----------+---------+
|          | SIPR        | El       | X        | N/A      | LAN     |
|          | net/NIPRnet | ectronic |          |          | I       |
|          |             |          |          |          | nternet |
+----------+-------------+----------+----------+----------+---------+
|          | JWICS       | El       | X        | N/A      | LAN     |
|          |             | ectronic |          |          | I       |
|          |             |          |          |          | nternet |
+----------+-------------+----------+----------+----------+---------+
|          | HSDN        | El       | X        | N/A      | LAN     |
|          |             | ectronic |          |          | I       |
|          |             |          |          |          | nternet |
+----------+-------------+----------+----------+----------+---------+
|          | FM&S, ITSD, | Hardcopy | X        | N/A      | In      |
|          | HR, and     |          |          |          | tranet, |
|          | OCFO        |          |          |          | COOP    |
|          | Delegations |          |          |          | Server  |
|          | of          |          |          |          |         |
|          | Authority   |          |          |          |         |
+----------+-------------+----------+----------+----------+---------+

**Table 2:** **Telecommunications and Information Systems Support
Employed by all \[Enter your Department/Agency name here\]** **HQ
Offices and Divisions**

*(Sample entries and table structure)*

+------------------+------------------+-------------------------------+
| Voice            | Radio            | Data                          |
+==================+==================+===============================+
| -   Federal      | -   **\[Enter    | -   FSN                       |
|     Telephone    |     your         |                               |
|     System (FTS) |     D            | -   **\[Enter your            |
|                  | epartment/Agency |     Department/Agency name    |
| -   Public       |     name         |     here\]** Data Network     |
|     Switch       |     here\]**     |     (**\_**DN)                |
|     Telephone    |     National     |                               |
|     Network      |     Radio System | -   National Emergency        |
|     (PSTN)       |     (**\_**NARS) |     Management Information    |
|                  |                  |     System (NEMIS)            |
| -   Defense      | -   Microwave    |                               |
|     Switched     |                  | -   Defense Message System    |
|     Network      | -   Satellite    |     (DMS)/Automatic Digital   |
|     (DSN)        |                  |     Network (AUTODIN)         |
|                  |                  |                               |
| -   Cellular     |                  | -   IPASS                     |
|     Phone        |                  |                               |
|                  |                  | -   Local Area Network        |
| -   **\[Enter    |                  |     (LAN)/Wide Area Network   |
|     your         |                  |     (WAN) Connectivity        |
|     D            |                  |                               |
| epartment/Agency |                  | -   (Secure/Non-secure) IFMIS |
|     name         |                  |     Access                    |
|     here\]**     |                  |                               |
|     Switched     |                  | -   Homeland Security         |
|     Network      |                  |     Information Network       |
|     (**­\_**SN)   |                  |     (HSIN)/Common Operating   |
|                  |                  |     Picture (COP)             |
+------------------+------------------+-------------------------------+

**Table 3: Additional Telecommunications and Information Systems Support
by \[Enter your Department/Agency name here\] HQ Office and Division.**
If a **\[Enter your Department/Agency name here\]** HQ Office or
Division does not appear on this list, they have no additional
telecommunication or information system needs.

*(Sample entries and table structure*)

+----------------+--------------------+------+------+-----------------+
| **\[Enter your | **Voice**          | *    | **Da | **Video**       |
| Dep            |                    | *Rad | ta** |                 |
| artment/Agency |                    | io** |      |                 |
| name here\]**  |                    |      |      |                 |
| **HQ Office or |                    |      |      |                 |
| Division**     |                    |      |      |                 |
+================+====================+======+======+=================+
| Office of      | -   DHS Homeland   |      |      | -   Commercial  |
| Public Affairs |     Security       |      |      |     Satellite   |
|                |     Information    |      |      |                 |
|                |     Network (HSIN) |      |      |   Connectivity\ |
|                |                    |      |      |     (C/Ku Band) |
|                | -   DHS National   |      |      |                 |
|                |     Interagency    |      |      |                 |
|                |     Incident       |      |      |                 |
|                |     Conference     |      |      |                 |
|                |     Line (NIICL    |      |      |                 |
|                |     Line)          |      |      |                 |
+----------------+--------------------+------+------+-----------------+

+----------------+------------------+--------+------------------------+
| **\[Enter your | **Voice**        | **R    | **Data**               |
| Dep            |                  | adio** |                        |
| artment/Agency |                  |        |                        |
| name here\]**  |                  |        |                        |
| **HQ Office or |                  |        |                        |
| Division**     |                  |        |                        |
+================+==================+========+========================+
| Office of      | -   Government   |        | -   Homeland Security  |
| National       |     Emergency    |        |     Data Network       |
| Security       |     Telephone    |        |     (HSDN)             |
| Coordination   |     Systems      |        |                        |
|                |     (GETS)       |        | -   Secret Internet    |
|                |                  |        |     Protocol Router    |
|                |                  |        |     Network (SIPRnet)  |
|                |                  |        |                        |
|                |                  |        | -   Non-Classified     |
|                |                  |        |     Internet Protocol  |
|                |                  |        |     Router Network     |
|                |                  |        |     (NIPRnet)          |
|                |                  |        |                        |
|                |                  |        | -   Joint Worldwide    |
|                |                  |        |     Intelligence       |
|                |                  |        |     Communications     |
|                |                  |        |     System (JWICS)     |
|                |                  |        |                        |
|                |                  |        | -   Crisis Information |
|                |                  |        |     Management System  |
|                |                  |        |     (CIMS)             |
+----------------+------------------+--------+------------------------+
| Office of      | -   STU-III or   |        |                        |
| Legislative    |     STE          |        |                        |
| Affairs        |                  |        |                        |
+----------------+------------------+--------+------------------------+
| Human          | -   Blackberry   |        |                        |
| Resources      |                  |        |                        |
| Division       |                  |        |                        |
+----------------+------------------+--------+------------------------+

# DEVOLUTION OF OPERATIONS SITES  {#devolution-of-operations-sites-1 .ANNEX}

*Enter the location, contact, and leadership information for each of
your devolution sites in Appendix C. Include maps that will give readers
a better idea of where your devolution site is located. However, be sure
to avoid providing any classified location information for your sites.*

*(Sample listing)*

**\[Enter Office name here\]**

> Location: **\[Enter location description here\]**
>
> Phone numbers: **\[Enter main switchboard phone numbers here\]**
>
> Address: **\[Enter street address here\]**
>
> **\[Enter City, State and Zip Code here\]**
>
> Region Leadership: **\[Enter Regional Director name here\]**
>
> Regional Director
>
> **\[Enter Regional Director phone numbers here\]**

Figure C-1: Location of \[Enter your Department/Agency name here\] HQ
Devolution of Operations Site

![](media/image2.wmf){width="3.4493055555555556in"
height="2.623611111111111in"}

![](media/image3.wmf){width="3.376388888888889in"
height="2.5680555555555555in"}

# DEVOLUTION POINTS OF CONTACT {#devolution-points-of-contact .ANNEX}

*Enter the information for your key contacts within each Office and
Division within your Department/Agency. For Figure D-1, always use
positions and titles instead of the actual names of individuals to avoid
having to make more frequent changes to your plan each time key
personnel within your Department/Agency change. Figure D-2 will include
the primary contact's phone number for each Regional office and provide
their Division Director's number, too. Complete this table only if
applicable to your Department/Agency.*

*(Sample tables)*

**[Figure D-1: \[Enter your Department/Agency name here\]]{.smallcaps}**
Headquarters COOP Points of Contact

+------------------+------------------+--------------------------------+
| **HQ Office or   | **HQ POC & Phone | **Devolution Response Group    |
| Division**       | \#               | Counterpart**                  |
|                  | (###-###-XXXX)** |                                |
|                  |                  | **Contact Information**        |
+==================+==================+================================+
| Office of the    | COOP POC, x4598  | Director, FEMA Region V        |
| Director         |                  |                                |
|                  | Alternate COOP   | 536 S. Clark St., 6^th^ Floor  |
|                  | POC, x4642       |                                |
|                  |                  | Chicago, IL 60605              |
|                  |                  |                                |
|                  |                  | 312-408-5501                   |
|                  |                  |                                |
|                  |                  | Director, FEMA Region IV       |
|                  |                  |                                |
|                  |                  | 3003 Chamblee Tucker Road      |
|                  |                  |                                |
|                  |                  | Atlanta, GA 30341              |
|                  |                  |                                |
|                  |                  | 770-220-5200/5216              |
+------------------+------------------+--------------------------------+
|                  |                  |                                |
+------------------+------------------+--------------------------------+
|                  |                  |                                |
+------------------+------------------+--------------------------------+

**[Figure D-2: National Security COOP Coordinators Points of
Contact]{.smallcaps}**

**[\[If Applicable to your Department/Agency\]]{.smallcaps}**

  ------------ ------------------- ------------------- -------------------
  **Region**   **HQ Function**     **Phone Number**    **Division Director
                                                       Phone Number**

  Region I     POC                 ###-###-####        ###-###-####

  Region II                                            

  Region III                                           

  Region IV                                            

  Region V                                             

  Region VI                                            

  Region VII                                           

  Region VIII                                          

  Region IX                                            

  Region X                                             
  ------------ ------------------- ------------------- -------------------

# ACRONYMS {#acronyms .ANNEX}

*Enter all acronyms used in your devolution of operations plan. Ensure
you include all acronyms, so that readers will not get confused trying
to decipher acronyms not defined in this section, which could lead to a
misunderstanding of your organization's plan.*

*(Sample text)*

CFR Code of Federal Regulations

CLS Central Locator System

COG Continuity of Government

COOP Continuity of Operations

D/As Departments and Agencies

DERG Devolution Emergency Response Group

DHS Department of Homeland Security

FEMA Federal Emergency Management Agency

FOC FEMA Operations Center

FAOC FEMA Alternate Operations Center

HQ Headquarters