# Table of Contents

+-----------------------------------------------------------------+----+
| I.  Internal Coordination and Reporting Activities / Procedures | 2  |
|     Summary                                                     |    |
|                                                                 |    |
|     a.  Status Reporting to DOC Management                      |    |
|                                                                 |    |
|     b.  PMA Scorecard Reporting to OMO                          |    |
|                                                                 |    |
|     c.  GPRA Reporting to OMO                                   |    |
|                                                                 |    |
|     d.  CFO Council Meetings                                    |    |
|                                                                 |    |
|     e.  Quarterly Competitive Sourcing Workgroup Meetings       |    |
+-----------------------------------------------------------------+----+
|                                                                 |    |
+-----------------------------------------------------------------+----+
| II. OMB Reporting Requirements Summary                          | 3  |
|                                                                 |    |
|     a.  PMA Quarterly Scorecard                                 |    |
|                                                                 |    |
|     b.  FAIR Act Inventory                                      |    |
|                                                                 |    |
|     c.  647 Report                                              |    |
|                                                                 |    |
|     d.  Proud to Be                                             |    |
|                                                                 |    |
|     e.  Green Plan                                              |    |
+-----------------------------------------------------------------+----+
|                                                                 |    |
+-----------------------------------------------------------------+----+
| III. Ad Hoc Activities                                          | 3  |
|                                                                 |    |
|      a.  Ad Hoc Work Groups (e.g., FAIR Act improvement)        |    |
+-----------------------------------------------------------------+----+
|                                                                 |    |
+-----------------------------------------------------------------+----+
| IV. DOC Program Background Documents                            | 4  |
+-----------------------------------------------------------------+----+
| a.  Six-Step Model                                              | 5  |
+-----------------------------------------------------------------+----+
| b.  Organization Chart                                          | 6  |
+-----------------------------------------------------------------+----+
| c.  Current Competitive Sourcing Working Group Members          | 7  |
+-----------------------------------------------------------------+----+
| d.  Commerce Acquisition Manual (CAM Chapter)                   | 10 |
+-----------------------------------------------------------------+----+
| e.  Internal PMA Standards for Success                          | 11 |
+-----------------------------------------------------------------+----+
| f.  FAIR Act Inventory Guidance                                 | 14 |
+-----------------------------------------------------------------+----+
| g.  Feasibility Study Guidance (Report Template)                | 63 |
+-----------------------------------------------------------------+----+
|                                                                 |    |
+-----------------------------------------------------------------+----+
| V.  Current OMB Reporting Documents                             | 71 |
+-----------------------------------------------------------------+----+
| a.  Fair Act Inventory                                          | 71 |
+-----------------------------------------------------------------+----+
| b.  647 Report                                                  | 71 |
+-----------------------------------------------------------------+----+
| c.  Proud to Be                                                 | 72 |
+-----------------------------------------------------------------+----+
| d.  Green Plan                                                  | 76 |
+-----------------------------------------------------------------+----+

# Internal Coordination and Reporting Activities / Procedures Summary

This section describes the various ongoing activities that occur at set
timeframes within the fiscal year and are necessary to the successful
execution of the Department of Commerce (DOC)'s program. The most
current, applicable documents associated with activity are included in
sections V and VI.

**Status Reporting to DOC Management**

Weekly, OAMFA management meets to discuss activities and progress
against goals and issues for resolution and briefing to DOC leadership.

**PMA Scorecard Reporting to OMO**

On or around mid-month of the last month in any given quarter, the DOC
Office of Management and Organization (OMO) coordinates with the Office
of Acquisition Management (OAMFA) to report on competitive sourcing
activities and progress based on Office of Management and Budget (OMB)
President's Management Agenda (PMA) scorecard for this PMA item.

OAMFA management prepares a draft scorecard and participates in a call
with the OMB lead Office of Federal Procurement Policy Analyst and lead
RMO Examiner assigned to DOC. Final comments and revisions are
integrated into the draft and the final version is submitted to OMB
through OMO. This process allows DOC to elaborate on the quarter's
scorecard content, providing OMB with context necessary to appropriately
rate the Department.

**GPRA Reporting to OMO**

Each quarter, OAMFA provides updates to OMO to comply with the
Government Performance Results Act (GPRA) of 1993. The GPRA performance
measure set by the Department for program execution is: "effectively use
competitive sourcing."

**CFO Council Meetings**

In FY04, the DOC designated the already active CFO Council as a formal
steering group to report and monitor the program. As part of its
charter, operating unit CFOs or their designees review green plan
highlights and discuss coordination for broader, DOC-wide feasibility
studies and / or competitions. The monthly meeting also serves as a
forum to report progress against activities.

**Quarterly Competitive Sourcing Workgroup Meetings**

Each quarter, OAMFA management hosts a meeting / conference call with
all operating unit points of contact -- called the Competitive Sourcing
Working Group -- to distribute guidance, report on progress against
activities, and discuss data calls and issues as applicable. Within
three business days, minutes are also distributed to working group
members.

**OMB Reporting Requirements Summary**

#### PMA Quarterly Scorecard

As mentioned above, OAMFA management prepares a draft scorecard and
participates in a call with the OMB lead Office of Federal Procurement
Policy Analyst and lead RMO Examiner assigned to DOC. Final comments and
revisions are integrated into the draft and the final version is
submitted to OMB through OMO. This process allows DOC to elaborate on
the quarter's scorecard content, providing OMB with context necessary to
appropriately rate the Department.

#### FAIR Act Inventory

On or around the end of February, DOC issues guidance for completing the
inventory and operating units submit their individual spreadsheets to
OAMFA. By June 30 of each year, OAMFA submits its consolidated inventory
to OMB (USPTO submits separately).

**Proud to Be**

In June, OAMFA coordinates with OMO to report on where DOC would be
"proud to be" at the end of each fiscal year, based on appropriate
criteria for success.

**Green Plan**

By September 30 of each year, DOC submits its "Green" plan: the
Department's strategy for reviewing its commercially available
(commercial B) inventory.

**647 Report**

On or around mid-December, DOC submits its 647 report which captures
costs and savings associated with completed competitions.

**Ad Hoc Activities**

In addition to the above activities, OAMFA also coordinates special work
groups to assist in program design. A recent example is the FAIR Act
Inventory Guidance workgroup, which met in FY05 to develop standard
definitions for function codes used by DOC to complete the FAIR Act
Inventory. The objective is for DOC to code its positions consistently
across the Department.

**DOC Program Background Documents**

Below, you will find the following documents:

-   DOC Six-Step Model

-   Organization Chart

-   Current Competitive Sourcing Working Group Members

-   Commerce Acquisition Manual (CAM Chapter)

-   Internal PMA Standards for Success

    ![](media/image1.pct){width="10.0in" height="7.084027777777778in"}

**Organization Chart: Competitive Sourcing Program Management**

DOC Competitive Sourcing Working Group Members

Overall Program Contact:

Maile Arthur

Office of Acquisition Management

202-482-1574

<Marthur@doc.gov>

+-------------+-----------------------+-------------+----------------+
| For         | **Email / Phone**     | **For       | **Email /      |
| questions,  |                       | challenges, | phone**        |
| contact     |                       | contact**   |                |
+-------------+-----------------------+-------------+----------------+
| # BEA       | <Alita.luna@bea.gov>  | Suzette     | <Suzette       |
|             |                       | Kern        | .Kern@bea.gov> |
| Alita Luna  | \(202\) 606-9973      |             |                |
|             |                       | Acting CFO  | 202-606-9616   |
| James       | <                     |             |                |
| Murphy      | James.murphy@bea.gov> |             |                |
|             |                       |             |                |
|             | \(202\) 606-2787      |             |                |
+-------------+-----------------------+-------------+----------------+
| # BIS       | Jeannette Chiari      | Gary Shrum, | <gshru         |
|             |                       |             | m@bis.doc.gov> |
| Jeannette   | 202-482-2117          | Comptroller |                |
| Chiari      |                       |             | 202-482-1058   |
|             | <                     |             |                |
| Alan        | AHELLAWE@bis.doc.gov> |             |                |
| Hellawell   |                       |             |                |
|             | 202-482-8063          |             |                |
|             |                       |             |                |
|             | Kay Zackery           |             |                |
|             |                       |             |                |
|             | <                     |             |                |
|             | KZackery@bis.doc.gov> |             |                |
+-------------+-----------------------+-------------+----------------+
| **Census**  | <Patricia.            | Ted         | T              |
|             | A.Boteler@census.gov> | Johnson,    | heodore.A.John |
| Charlie     |                       | Assoc.      | son@census.gov |
| Zoltak and  | 301-763-3184          | Director    |                |
| Patricia    |                       | for Finance | 301-763-3464   |
| Boteler,    | <judith               | and Admin.  |                |
| Judith      | .c.cooper@census.gov> |             |                |
| Cooper      |                       | 3           |                |
|             | <Charl                | 01-763-3464 |                |
|             | es.Zoltak@census.gov> |             |                |
|             |                       |             |                |
|             | 301-763-1182          |             |                |
+-------------+-----------------------+-------------+----------------+
| ## EDA      | <D                    | Mary        | MPleffn        |
|             | Shepherd@eda.doc.gov> | Pleffner,   | er@eda.doc.gov |
| Deanna      |                       |             |                |
| Shepherd    |                       | CFO         | Phone:         |
|             |                       |             | 202-482-5891   |
+-------------+-----------------------+-------------+----------------+
| **ESA**     | <PAMELA               | Suzette     | <Suzette       |
|             | .MOULDER@ESA.DOC.GOV> | Kern        | .Kern@bea.gov> |
| Pamela      |                       |             |                |
| Moulder     | 202-482-5997          | Acting CFO  | 202-606-9616   |
+-------------+-----------------------+-------------+----------------+
| **ITA**     | <Hamilto              | Linda       | Linda_Cheath   |
|             | n.Humes@mail.doc.gov> | Cheatham,   | am@ita.doc.gov |
| Hamilton    |                       |             |                |
| Humes       | 202-482-6123          | CFO         | Phone:         |
|             |                       |             | 202-482-5855   |
|             | <Douglas.f            |             |                |
|             | .britt@accenture.com> |             |                |
|             |                       |             |                |
|             | cell: 202-355-4613    |             |                |
+-------------+-----------------------+-------------+----------------+
| **MBDA**    | tduckett@mbda.gov     | Ronald      | <RLang         |
|             |                       | Langston,   | ston@mbda.gov> |
| Tania White | 202-482-2419          |             |                |
|             |                       | National    | 202-482-5061   |
|             | twhite@mbda.gov       | Director    |                |
+-------------+-----------------------+-------------+----------------+

+-------------+-----------------------+-------------+----------------+
| For         | **Email / Phone**     | **For       | **Email /      |
| questions,  |                       | challenges, | phone**        |
| contact     |                       | contact**   |                |
+-------------+-----------------------+-------------+----------------+
| **NIST**    | <br                   | Tom         | <klausing@e    |
|             | enda.thomas@nist.gov> | Klausing    | mail.nist.gov> |
| Brenda      |                       |             |                |
| Griffith    | 301-975-4092          | CFO         |                |
| Thomas      |                       |             |                |
|             | <mi                   |             |                |
| Michael     | chael.szwed@nist.gov> |             |                |
| Szwed       |                       |             |                |
|             | \(301\) 975-6330      |             |                |
|             |                       |             |                |
|             | <Di                   |             |                |
|             | ane.Holland@nist.gov> |             |                |
|             |                       |             |                |
|             | 301-975-2676          |             |                |
|             |                       |             |                |
|             | <Te                   |             |                |
|             | rri.working@nist.gov> |             |                |
+-------------+-----------------------+-------------+----------------+
| ## NOAA     | <Bhagna               | ## So       | Sonya.G.St     |
|             | tee.M.Young@noaa.gov> | nya Stewart | ewart@noaa.gov |
| Mary Ann    | /                     |             |                |
| Young /     |                       | CFO         | Phone:         |
|             | <                     |             | 202-482-2291   |
| Mack Cato   | Mack.A.Cato@noaa.gov> |             |                |
|             |                       |             |                |
|             | 301-713-1148          |             |                |
+-------------+-----------------------+-------------+----------------+
| **NTIA**    | <                     | Clifton     | <CBECK         |
|             | PLavell@ntia.doc.gov> | Beck        | @ntia.doc.gov> |
| Patricia    |                       |             |                |
| Lavell      | 202 482 7405          |             | 202-482-1056   |
+-------------+-----------------------+-------------+----------------+
| ## NTIS     | <vbuttram@ntis.gov>   | Vicki       | <vbut          |
|             |                       | Buttram     | tram@ntis.gov> |
| Vicki       | 703-605-6133          |             |                |
| Buttram     |                       | Program     | 703-605-6133   |
|             |                       | Analyst     |                |
+-------------+-----------------------+-------------+----------------+
| **OAS**     | Rhonda H. Jackson     |             |                |
|             |                       |             |                |
| Rhonda      | <Rhjackson@doc.gov>   |             |                |
| Jackson     |                       |             |                |
|             | 202/482-2242          |             |                |
+-------------+-----------------------+-------------+----------------+
| **OCIO**    | [                     | Jim Taylor  | 202-482-4343   |
|             | mrobinson@doc.gov](ma |             |                |
| Millita B.  | ilto:pdawson@doc.gov) | Deputy CFO  |                |
| Robinson    |                       |             |                |
|             | 202-482-0268          |             |                |
|             |                       |             |                |
|             | Millita B. Robinson   |             |                |
|             |                       |             |                |
|             | 202-482-8361          |             |                |
+-------------+-----------------------+-------------+----------------+
| **OCR**     | <kanderson@doc.gov>   |             |                |
|             |                       |             |                |
| Kathy       | 202-482-4993          |             |                |
| Anderson    |                       |             |                |
+-------------+-----------------------+-------------+----------------+
| ## OEB      | <MDent@doc.gov>       | Jim Taylor  | 202-482-4343   |
|             |                       |             |                |
| Millicent   | 202-482-0240          | Deputy CFO  |                |
| Dent        |                       |             |                |
+-------------+-----------------------+-------------+----------------+
| ## OFM      | <sidahosa@doc.gov>    | Jim Taylor  | 202-482-4343   |
|             |                       |             |                |
| Millicent   | 202-482-0763          | Deputy CFO  |                |
| Dent        |                       |             |                |
+-------------+-----------------------+-------------+----------------+
| ## OGC      | <pmendes@doc.gov>     |             |                |
|             |                       |             |                |
| Paulo       | 202-482-9038          |             |                |
| Mendes      |                       |             |                |
+-------------+-----------------------+-------------+----------------+

DOC Competitive Sourcing Points of Contact

+--------------+------------------------+--------------+--------------+
| For          | **Email / Phone**      | **For        | **Email /    |
| questions,   |                        | challenges,  | phone**      |
| contact      |                        | contact**    |              |
+--------------+------------------------+--------------+--------------+
| ## OEB       | <MDent@doc.gov>        | Jim Taylor   | 202-482-4343 |
|              |                        |              |              |
| Millicent    | 202-482-0240           | Deputy CFO   |              |
| Dent         |                        |              |              |
+--------------+------------------------+--------------+--------------+
| ## OFM       | <sidahosa@doc.gov>     | Jim Taylor   | 202-482-4343 |
|              |                        |              |              |
| Millicent    | 202-482-0763           | Deputy CFO   |              |
| Dent         |                        |              |              |
+--------------+------------------------+--------------+--------------+
| ## OGC       | <pmendes@doc.gov>      |              |              |
|              |                        |              |              |
| Paulo Mendes | 202-482-9038           |              |              |
+--------------+------------------------+--------------+--------------+
| ## OHRM      | <jbarrack@doc.gov>     | Deborah      | <djeffer     |
|              |                        | Jefferson    | son@doc.gov> |
| James        | 202-482-3734           |              |              |
| Barrack      |                        |              | 202-482-4807 |
+--------------+------------------------+--------------+--------------+
| **OIG**      | 202-482-1571           |              |              |
|              |                        |              |              |
| Ida          | <i                     |              |              |
| Hernandez    | hernandez@oig.doc.gov> |              |              |
+--------------+------------------------+--------------+--------------+
| **OMO**      | <jPhelan1@doc.gov>     | John Phelan, | Same         |
|              |                        |              |              |
| John Phelan  | 202-482-3707           | Director,    |              |
|              |                        | OMO          |              |
+--------------+------------------------+--------------+--------------+
| **OPA**      | NEW CONTACT NEEDED     |              |              |
+--------------+------------------------+--------------+--------------+
| **OSY**      | Melissa Beene          |              | Kevin Sadler |
|              |                        |              |              |
| Melissa      | 202-482-3008           |              | <ksad        |
| Beene        |                        |              | ler@doc.gov> |
|              | <mbeene@doc.gov>       |              |              |
|              |                        |              | 202-482-3008 |
+--------------+------------------------+--------------+--------------+
| **PTO**      | <alexandr              | NEW CFO      | NEW CFO      |
|              | ia.emgushov@uspto.gov> |              |              |
| Alexandria   |                        | CFO          | Phone:       |
| "Allie"      | 571-272-6296           |              | 703-305-9200 |
| Emgushov     |                        |              |              |
+--------------+------------------------+--------------+--------------+
| **TA**       | <J                     | Jo Gann,     | Same         |
|              | o.Gann@Technology.GOV> |              |              |
| Jo Gann      |                        | Staff        |              |
|              | 202-482-5804           | Director     |              |
+--------------+------------------------+--------------+--------------+

### DOC Commerce Acquisition Manual

The DOC Commerce Acquisition Manual, Chapter 1307.370 is formatted as a
.pdf document and will be distributed electronically as appropriate.

# GREEN RATING

+---------------------------------+------------------------------------+
| **OMB Measures for Agencies**   | **DOC Measures for Bureaus**       |
+---------------------------------+------------------------------------+
| -   Has an OMB approved "green" | ***Criteria for bureaus that have  |
|     competition plan to compete | a commercial and available for     |
|     commercial activities       | competition (C, B) inventory of    |
|     available for competition   | 10% of the total [OR]{.underline}  |
|                                 | more than 20 FTEs in one OMB       |
| -   Publicly announces standard | function code category (e.g., W    |
|     competitions in accordance  | Code, "Communications, Computing   |
|     with the schedule outlined  | and Other Information Services")   |
|     in the agency "green"       | coded as commercial and available  |
|     competition plan            | for competition (C, B) in the      |
|                                 | current FAIR Act Inventory:***     |
| -   Since January 2001, has     |                                    |
|     completed at least 10       | -   In accordance with the         |
|     competitions (no minimum    |     Commerce Acquisition Manual,   |
|     number of positions         |     1307.370, effective December   |
|     required per competition)   |     14, 2005, submit FAIR Act      |
|     or has completed a          |     Inventory, applicable          |
|     sufficient number of large  |     justifications, and cover      |
|     competitions to demonstrate |     letters by May 20 of each year |
|     meaningful use of           |     and in the format required by  |
|     competitive sourcing        |     OMB.                           |
|                                 |                                    |
| -   In the past four fiscal     | -   Provide a schedule of          |
|     quarters, completed 90% of  |     feasibility studies and any    |
|     all standard competitions   |     pre-planning efforts and       |
|     in a 12-month timeframe or  |     competitions (as a result of   |
|     timeframe otherwise         |     completed feasibility studies) |
|     approved in accordance with |     to DOC by August 30 of each    |
|     the Circular                |     year for inclusion in the DOC  |
|                                 |     "green" plan                   |
| -   In the past four fiscal     |                                    |
|     quarters, completed 95% of  |     -   Identify at least one      |
|     all streamlined             |         feasibility study for the  |
|     competitions in a 90-day    |         next three fiscal years    |
|     timeframe otherwise         |                                    |
|     approved in accordance with |     -   As applicable and as       |
|     the Circular                |         directed by bureau and DOC |
|                                 |         leadership, participate in |
| -   In the past year, canceled  |         DOC- or bureau-wide (or    |
|     fewer than 10% of publicly  |         multi-bureau-wide) studies |
|     announced standard and      |                                    |
|     streamlined competitions    | -   Feasibility studies scheduled  |
|                                 |     for initiation each fiscal     |
| -   Has OMB reviewed written    |     year must be completed by the  |
|     justifications for all      |     end of the current fiscal year |
|     categories determined to be |     (unless extension is granted)  |
|     unsuitable for competition  |                                    |
|                                 | -   As applicable, initiate        |
| -   Structures competitions in  |     pre-planning efforts and       |
|     a manner to encourage       |     competitions within the        |
|     participation by both       |     general timeframes established |
|     private and public sectors  |     in the green plan and on       |
|     as typically demonstrated   |     quarterly scorecard            |
|     by receipt of multiple      |     submissions                    |
|     offers and / or by          |                                    |
|     documented market research, | -   In comments section of the     |
|     as appropriate,             |     scorecard, provide brief       |
|     **[AND]{.underline}**       |     narrative of those functions   |
|                                 |     directly converted to          |
| -   Regularly reviews work      |     contracts                      |
|     performed once competitive  |                                    |
|     sourcing studies are        | -   Conduct any competitions       |
|     implemented to determine if |     within the timeframe required  |
|     performance standards in    |     under OMB Circular A-76        |
|     contract or agreement with  |                                    |
|     agency provider are met and | -   Less than 10% competition      |
|     takes corrective action     |     cancellation in the past four  |
|     when provided services are  |     quarters                       |
|     deficient                   |                                    |
|                                 | -   Complete data call             |
| **To maintain green status,     |     requirements in the timeframe  |
| agency:**                       |     and format requested to DOC in |
|                                 |     coordination for mandatory     |
| -   Has positive anticipated    |     reporting to DOC leadership    |
|     net savings and / or        |     and OMB                        |
|     significant performance     |                                    |
|     improvements from           | -   Participate in workgroup and   |
|     competitions completed      |     ad-hoc activities              |
|     either in last fiscal year  |                                    |
|     for which data has been     | -   Use OMB database as required   |
|     officially reported to      |                                    |
|     Congress by OMB or in the   | ***For bureaus that do not meet    |
|     past three quarters,        | the above criteria:***             |
|     **[AND]{.underline}**       |                                    |
|                                 | -   Participate in workgroup and   |
| -   Through sampling,           |     ad-hoc activities              |
|     independently validates     |                                    |
|     that savings to be achieved | -   Completes data calls in the    |
|     for the prior fiscal year   |     timeframe required, including  |
|     were realized               |     FAIR Act Inventory submission  |
|                                 |     requirements (see first        |
|                                 |     bullet, above)                 |
|                                 |                                    |
|                                 | -   Participate in feasibility     |
|                                 |     studies where bureau has a     |
|                                 |     memorandum of understanding,   |
|                                 |     or in tiger teams as needed    |
|                                 |                                    |
|                                 | -   In comments section of the     |
|                                 |     scorecard, provide brief       |
|                                 |     narrative of those functions   |
|                                 |     directly converted to          |
|                                 |     contracts                      |
+---------------------------------+------------------------------------+

#  YELLOW RATING

+---------------------------------+------------------------------------+
| **OMB Measures for Agencies**   | ## DOC Measures for Bureaus        |
+---------------------------------+------------------------------------+
| -   Has an OMB approved         | ***Criteria for bureaus that have  |
|     "yellow" competition plan   | a commercial and available for     |
|     to complete commercial      | competition (C, B) inventory of    |
|     activities available for    | 10% of the total [OR]{.underline}  |
|     competition                 | more than 20 FTEs in one OMB       |
|                                 | function code category (e.g., W    |
| -   Has completed one standard  | Code, "Communications, Computing   |
|     competition or has publicly | and Other Information Services")   |
|     announced standard          | coded as commercial and available  |
|     competitions that exceed    | for competition (C, B) in the      |
|     the number of positions     | current FAIR Act Inventory:***     |
|     identified for competition  |                                    |
|     in the agency's "yellow"    | -   In accordance with the         |
|     competition plan            |     Commerce Acquisition Manual,   |
|                                 |     1307.370, effective December   |
| -   In the past two quarters,   |     14, 2005, submit FAIR Act      |
|     has completed 75% of        |     Inventory, applicable          |
|     streamlined competitions in |     justifications, and cover      |
|     a 90-day timeframe or       |     letters within 10 business     |
|     timeframe otherwise         |     days of May 20 of each year    |
|     approved in accordance with |     and in the format required by  |
|     the Circular                |     OMB.                           |
|                                 |                                    |
| -   In the past two quarters,   | -   Provide a schedule of          |
|     has canceled fewer than 20% |     feasibility studies and any    |
|     of publicly announced       |     pre-planning efforts and       |
|     standard and streamlined    |     competitions (as a result of   |
|     competitions;               |     completed feasibility studies) |
|     **[AND]{.underline}**       |     to DOC by August 30 of each    |
|                                 |     year for inclusion in the DOC  |
| -   Has positive anticipated    |     "green" or "yellow" plans      |
|     net savings and / or        |                                    |
|     performance improvements    |     -   Identify at least one      |
|     from competitions completed |         feasibility study for the  |
|     either in the last fiscal   |         next three fiscal years.   |
|     year for which data has     |                                    |
|     been officially reported to |     -   As applicable and as       |
|     Congress by OMB or in the   |         directed by bureau and DOC |
|     past two fiscal quarters;   |         leadership, participate in |
|     or has taken corrective     |         DOC- or bureau-wide (or    |
|     actions to address          |         multi-bureau-wide) studies |
|     identified weaknesses       |                                    |
|                                 | -   75% of feasibility studies     |
|                                 |     scheduled for initiation each  |
|                                 |     fiscal year must be completed  |
|                                 |     by the end of the current      |
|                                 |     fiscal year (unless extension  |
|                                 |     is granted)                    |
|                                 |                                    |
|                                 | -   As applicable, initiate        |
|                                 |     pre-planning efforts and       |
|                                 |     competitions within the        |
|                                 |     general timeframes established |
|                                 |     in the "green" or "yellow"     |
|                                 |     plan and on quarterly          |
|                                 |     scorecard submissions          |
|                                 |                                    |
|                                 | -   In comments section of the     |
|                                 |     scorecard, provide brief       |
|                                 |     narrative of those functions   |
|                                 |     directly converted to          |
|                                 |     contracts                      |
|                                 |                                    |
|                                 | -   Conduct any competitions       |
|                                 |     within the timeframe required  |
|                                 |     under OMB Circular A-76        |
|                                 |                                    |
|                                 | -   Less than 20% competition      |
|                                 |     cancellation in last two       |
|                                 |     quarters                       |
|                                 |                                    |
|                                 | -   Complete 75% of data call      |
|                                 |     requirements in the timeframe  |
|                                 |     and format requested to DOC in |
|                                 |     coordination for mandatory     |
|                                 |     reporting to DOC leadership    |
|                                 |     and OMB                        |
|                                 |                                    |
|                                 | -   Participate in 50% of          |
|                                 |     workgroup and ad-hoc           |
|                                 |     activities                     |
|                                 |                                    |
|                                 | ***For bureaus who do not meet the |
|                                 | above criteria:***                 |
|                                 |                                    |
|                                 | -   Participate in 50% of          |
|                                 |     workgroup and ad-hoc           |
|                                 |     activities                     |
|                                 |                                    |
|                                 | -   Complete 75% of data calls in  |
|                                 |     timeframe required, including  |
|                                 |     FAIR Act Inventory submission  |
|                                 |     requirements (see first        |
|                                 |     bullet, above)                 |
|                                 |                                    |
|                                 | ```{=html}                         |
|                                 | <!-- -->                           |
|                                 | ```                                |
|                                 | -   Display average participation  |
|                                 |     in feasibility studies where   |
|                                 |     bureau has a memorandum of     |
|                                 |     understanding, or in tiger     |
|                                 |     teams as needed.               |
|                                 |                                    |
|                                 | -   In comments section of the     |
|                                 |     scorecard, provide brief       |
|                                 |     narrative of those functions   |
|                                 |     directly converted to          |
|                                 |     contracts                      |
+---------------------------------+------------------------------------+

#  RED RATING

+-------------------------------------+--------------------------------+
| **OMB Measures for Agencies**       | **DOC Measures for Bureaus**   |
+-------------------------------------+--------------------------------+
| -   Does not have an OMB approved   | ***Criteria for bureaus that   |
|     competition plan                | have a commercial and          |
|                                     | available for competition (C,  |
| -   Has not completed one standard  | B) inventory of 10% of the     |
|     competition or publicly         | total [OR]{.underline} more    |
|     announced standard competitions | than 20 FTEs in one OMB        |
|     that exceed the number of       | function code category (e.g.,  |
|     positions identified for        | W Code, "Communications,       |
|     competition in the agency's     | Computing and Other            |
|     "yellow" competition plan       | Information Services") coded   |
|                                     | as commercial and available    |
| -   In the past two quarters,       | for competition (C, B) in the  |
|     exceeded the timeframes         | current FAIR Act Inventory:*** |
|     stipulated in the Circular in   |                                |
|     more than 25% of streamlined    | -   Does not provide a         |
|     competitions, [OR]{.underline}  |     schedule of feasibility    |
|                                     |     studies and any            |
| -   In the past two quarters,       |     pre-planning efforts and   |
|     canceled 20% or more of         |     competitions (as a result  |
|     standard and streamlined        |     of completed feasibility   |
|     competitions                    |     studies) to DOC by August  |
|                                     |     30 of each year for        |
|                                     |     inclusion in the DOC       |
|                                     |     "green" or "yellow" plans  |
|                                     |                                |
|                                     | -   Does not conduct           |
|                                     |     feasibility studies or     |
|                                     |     competitions where         |
|                                     |     potential for ROI          |
|                                     |     opportunities exist in     |
|                                     |     conjunction with the above |
|                                     |     criteria, [OR]{.underline} |
|                                     |     in the timeframe required  |
|                                     |                                |
|                                     | -   More than 20% competition  |
|                                     |     cancellation in last two   |
|                                     |     quarters                   |
|                                     |                                |
|                                     | -   Complete 50% or less of    |
|                                     |     all data call requirements |
|                                     |     in the timeframe and       |
|                                     |     format requested to DOC in |
|                                     |     coordination for mandatory |
|                                     |     reporting to DOC           |
|                                     |     leadership and OMB         |
|                                     |                                |
|                                     | -   Little to no participation |
|                                     |     in workgroup and ad-hoc    |
|                                     |     activities                 |
|                                     |                                |
|                                     | ***For bureaus who do not meet |
|                                     | the above criteria:***         |
|                                     |                                |
|                                     | -   Little to no participation |
|                                     |     in workgroup and ad-hoc    |
|                                     |     activities                 |
|                                     |                                |
|                                     | -   Does not complete data     |
|                                     |     calls in the timeframe     |
|                                     |     required                   |
|                                     |                                |
|                                     | ```{=html}                     |
|                                     | <!-- -->                       |
|                                     | ```                            |
|                                     | -   Does not participate in    |
|                                     |     feasibility studies where  |
|                                     |     bureau has a memorandum of |
|                                     |     understanding, or in tiger |
|                                     |     teams as needed            |
+-------------------------------------+--------------------------------+

**Department of Commerce**

**Guide for FAIR Act Inventory**

## Completion

**DOC FAIR ACT Inventory Guidance**

**[General information on the inventory]{.underline}**

The FAIR Act of 1998 (P.L. 105-270) requires federal agencies to prepare
and submit to the Office of Management and Budget (OMB) inventories of
commercial activities performed by government employees. This inventory
is used by federal agencies to identify inherently governmental
functions and commercial activities. For purposes of the FAIR Act, there
are two kinds of activities that are performed by federal employees:
those activities that are \"commercial\" in nature and those that are
\"inherently governmental.\" The FAIR Act requires each agency to
prepare an inventory of activities that \"are not inherently
governmental functions\" meaning \"commercial.\" As a matter of policy,
OMB has also directed agencies to issue an inventory each year of their
inherently governmental activities performed by federal employees. This
inventory is required as a part of the OMB Circular A-76 and by OMB\'s
annual inventory guidance.

**IMPORTANT NOTE:** OMB indicated recently that their FY2006 guidance
will not substantially change. When guidance is issued, we will pass on
to all DOC coordinators and advise on any discrepancies from this
document.

**[Major milestones]{.underline}**

-   Data call start -- February 24, 2006

-   Draft submitted to the Office of Acquisition Management and
    Financial Assistance (OAMFAFA) by May 19

-   Inventory analysis report developed and reviewed with
    bureaus/offices -- May 22 -- June 10

-   Changes, if applicable, incorporated into inventory, spread sheet
    and narratives delivered to OMB -- by June 30

-   OAMFAFA meets with OMB to discuss inventory -- July and ongoing

**[General inventory guidance]{.underline}**

**IMPORTANT NOTE:** There will be no official memorandum or tasker from
the Office of the Secretary to complete this requirement. Instead, refer
to the Commerce Acquisition Manual (CAM) 1307.370 on DOC Competitive
Sourcing Policy and Procedures. On page 3, under section 2.1.A:
Inventory, the CAM states that DOC bureaus must submit their inventories
to the OAMFAFA by May 20^th^ of each year.

The DOC Office of Competitive Sourcing within OAMFA will allow the
Bureaus to determine the framework for compiling their 2006 FAIR Act
inventory, using data from pay period 3. Several Bureaus have indicated
that they will be using last year's submission as a starting point.

1.  Compile information using last year's submission. E-mail Jennifer
    Tress at <jtress@jeffersonconsulting.com> if you need a copy of your
    FY2005 submission. **IMPORTANT NOTE:** Please use the format
    ***REQUIRED*** by OMB. OAMFA will return submissions that do not
    adhere to this format for correction and re-submission. Please see a
    snapshot of the proper format on page 3 to confirm you are using the
    right format and email Jennifer at <jtress@jeffersonconsulting.com>
    for the proper spreadsheet, if necessary.

2.  Submit written narrative to explain (by function code) all reason
    codes outside of reason code B (commercial and competitive). It is
    recommended that each function code narrative be no more than two
    paragraphs.

3.  Submit cover memo that provides the following information:

-   Brief description of the organization's mission and unique
    characteristics that may help explain some of the coding decisions

```{=html}
<!-- -->
```
-   Description of the FY2006 inventory process (include a summary of
    the process, analysis, changes from previous year)

-   Challenges and appeals to the FY 2005 inventory and response process

-   Status of any ongoing competitive sourcing studies

-   Brief summary of justification of use of all codes other than "B".
    It is understood that the accompanying narrative by function by code
    will contain amplifying information.

# [Submittal Procedures]{.underline}

Bureaus/Offices will submit their inventories and accompanying
justifications electronically (hard copy to follow) to:

-   DOC's OAMFA

    -   Maile Arthur, [marthur@doc.gov]{.underline}

-   Jefferson Consulting:

    -   Jennifer Tress, <jtress@jeffersonconsulting.com>

> ![](media/image2.pct){width="9.393055555555556in"
> height="3.0215277777777776in"}

**[Where to Start]{.underline}**

The process of conducting the FAIR Act inventory starts with an agency's
position organizational listing (POL) of permanent positions. Each
region and headquarters will evaluate every permanent position
(Full-Time and Part-Time) and determine the following:

-   Whether a federal position is inherently governmental or a
    commercial activity.

-   If a position is a commercial activity, assign a reason code.

-   Assign the function code that describes and categorizes the type of
    activity carried out by that position. Based on informal
    communication with OMB, it is assumed that function codes will not
    change from FY2005 to FY2006 (again, we will pass on any guidance as
    soon as it is received). Go to the following website for the
    complete listing of function codes and their definitions:

<http://www.whitehouse.gov/omb/procurement/fair/2005_fair/2005_inv_function_codes.html>

To determine if the position is inherently governmental or commercial in
nature, use DOC, FAIR Act and OMB guidance. Contact DOC's OAMFA for
additional guidance in making a reasonable interpretation.

-   If you determine the position is inherently governmental in nature,
    you must provide a justification. The use of reason code A requires
    the approval of the Director. Generally, positions directly
    supporting the organization's mission can be assigned reason code A
    based on the following:

    -   The positions typically directly support inherently governmental
        positions to the extent that there is an employer-employee
        relationship that would not be allowable under contract (i.e.
        personal services). An employer-employee relationship involves
        close, continual supervision of an individual by government
        employees, as distinguished from general oversight and
        direction. However, severable in-house commercial activities in
        support of the mission are normally subject to the Circular A-76
        and its Supplement.

> For this year's inventory it is suggested that, to the extent
> practicable, positions that have been coded as inherently governmental
> in past inventories solely because of the "personal services"
> relationship described above be coded using reason code A.

-   If you determine a position is commercial in nature, you must next
    determine and assign a reason code:

  --------------- -------------------------------------------------------
  **Reason Code** **Definition**

  A               The Commercial Activity is not appropriate for private
                  sector performance pursuant to a written determination.

  B               The Commercial Activity is suitable for a Cost
                  Comparison or a Direct Conversion.

  C               The Commercial Activity is the subject of an
                  in-progress Cost Comparison or Direct Conversion.

  D               The Commercial Activity is performed by a Most
                  Efficient Organization (MEO) resulting from a Cost
                  Comparison decision made within the past five years.

  E               The Commercial Activity is pending an agency approved
                  restructuring decision (e.g., closure, realignment).

  F               Performance of the commercial activity by government
                  personnel is required due to a statutory prohibition
                  against private sector performance.
  --------------- -------------------------------------------------------

The assignment of a function code does not directly determine or
influence whether or not a position is inherently governmental.

*TIP: When determining whether a position should be inherently
governmental, be prepared to provide a reasonable justification. Make
comparisons across your inventory to determine if the various
justifications you have provided are sound.*

### Function Codes:

**1. GENERAL.** To provide a standardized approach for Federal agencies
to report their FAIR Act inventory information, the Office of Management
and Budget has published a list of function codes (see Attachment A).
All DOC components shall use this list in coding the functions performed
by their respective organizations.

Each function code includes an alphanumeric code, and title to be
assigned to the type of work performed. Most groups of Function Codes
include at least one miscellaneous "other" function that has an
alphanumeric code ending in "99" (e.g., "B 999 -- Other Personnel
Services"). These miscellaneous functions are used to code work that is
not identified by other function codes on the list. In 2005 and 2006,
the use of the miscellaneous codes is discouraged and should be utilized
only as the last choice.

**2. FUNCTION CODE DEFINITIONS.** To provide improved guidance and
greater consistency in the assignment of function codes, the Department
\\ has developed a **DOC LIST OF SELECTED FUNCTIONS WITH DEFINITIONS**
(see Attachment). This section includes definitions of function codes
that are used by the Department of Commerce, and include the number of
FTEs associated with each function code from the FY04 inventory. The
definitions are based on information contained in the Department of
Defense and Department of Energy Guides for Inventory Submission, as
well as through input from the DOC Fair Act Improvements Group.

Please note that the definition for each function code describes the
type of work performed. It **does not** reflect: (1) whether the
function is inherently governmental or commercial in nature; (2) whether
the function is subject to, or exempt from, competition; (3) how
functions or activities are packaged for competitive sourcing; or, (4)
how FAIR Act challenges and appeals are handled.

**3. FY06 (Same as FY05) Open-ended Guidance for use of Commercial
Reason Code A**

The Revised A-76 Circular requires agencies to provide commercial reason
code A justifications upon request. The OMB FY 2006 FAIR Act guidance
issued in February requires agencies to submit these justifications
along with their annual inventory.

This document serves as a guide for agencies on how to structure (in
both form and content) their Commercial Reason Code A justifications.
The Circular does not specify what constitutes an acceptable reason for
categorizing a function as Commercial A. While this document offers
examples of justifications OMB has found acceptable, agencies may also
submit other justifications for consideration; however, these
justifications will receive greater scrutiny by OMB. Agencies are not
limited to the verbiage used in the examples.

Agencies may expect that justifications for commercial reason code A
functions will be reviewed. Functions listed as commercial reason code A
for the first time in the FY 2006 inventory will receive a closer
inspection. For these functions, it is required that agencies provide to
OMB thorough justifications utilizing the structure described.

Justifications should reflect an appropriate and consistent application
of criteria. They ought to contain enough information to enable a
reasonable lay person to validate the functional and reason code
designations. The key elements of the complete justification are the
following: A thorough definition of the function performed and the
skills required, a detailed explanation of the responsibilities and
daily activities of the function, and a comprehensive account of why it
is necessary for the commercial function to be categorized as unsuitable
for competition.

Note that the term "sufficient number" appears in many of the acceptable
reasons to categorize a function as commercial A. OMB is not prescribing
an appropriate ratio breakdown; however, it is expected that "sufficient
number" indicates only a fraction of the total number of commercial A
performing the given function. Agencies should not apply one of the
"sufficient number" justifications to an entire function or business
line.

**Examples of Acceptable Reasons to Categorize a Function as Commercial
A:**

-   A sufficient number of FTE are required to provide independent,
    day-to-day oversight of federal workers or core agency function

-   Function requires a sufficient number of specialized FTE with
    expertise of agency systems and procedures

-   Agency requires a sufficient number of trained and experienced FTE
    with historical knowledge to ensure continual performance of a core
    function

-   Function has historically provided an in-house cadre of suitable
    candidates for agency's inherently governmental management and
    oversight functions

-   Function is not inherently governmental, but routinely requires
    working with proprietary, pre-decisional business information to
    develop various proposals for consideration of inherently
    governmental agency decision makers.

-   Agency has set aside FTEs for employment of physically and or
    mentally challenged individuals (i.e. JWOD)

-   FTEs currently performing function require multiple skill sets, so
    that the agency has the flexibility to rotate FTE between
    assignments as needed for maximum productivity potential.

-   Function is preformed by a student intern as a part of formalized
    program for federal recruitment.

**Examples of Acceptable Justifications for Commercial A Functions:**

D400 Commercial - This FTE establishes accountability policies and
procedures, and **provides independent, day-to-day oversight** over
accountability of Government security documents (principally Federal
Reserve Notes) manufactured by BEP. The FTE draws on **specialized
knowledge of the Bureau's manufacturing and accountability systems and
procedures** to ensure that assets are safeguarded from waste, loss,
misappropriation, etc. The systems accountant is responsible for
conducting physical inventories that are reviewed by external auditors.
This FTE is responsible for conducting unannounced inventories of
various products. The FTE provides software application support, to
include system enhancements, for all manufacturing and accountability
systems users. The FTE coordinates system requirements for production
and support division with various headquarter offices for proper
trackability of product through production process. **Specialized
knowledge and expertise in the Bureau's Product Accountability System is
required to adequately perform these functions.**

C308 Commercial - The Bureau must have a **sufficient number of trained
and experienced staff** to ensure the timely and accurate formulation,
completion and review of all required financial reports. This requires
employees with prerequisite accounting skills and specialized knowledge
of the Bureau\'s revolving fund financing, as well as a thorough
understanding of the Bureau mission. **The need for these FTE\'s to
provide essential technical information, advice, review and oversight
increases directly with the increase in the degree of involvement of
contractors in the Bureau\'s financial activities.** Additionally, this
function **has historically provided an in-house cadre of talented
financial management candidates for the Bureau\'s inherently
governmental management and oversight functions.**

C309 Commercial - The FTE\'s associated with Cost Accounting are
primarily responsible for developing prices of Bureau products for the
purpose of funding present and future operations and maintaining the
integrity of the Bureau\'s revolving fund. They are also responsible for
monitoring monthly manufacturing performance with respect to established
standards, and reporting such findings to management. The development,
and subsequent review, of product prices is a challenging task, due to
the complexity and dynamics of the security-printing environment. **The
historical knowledge of Bureau operations, the specialized knowledge and
analytical skills required by these positions, and their impact on the
integrity of the Bureau\'s revolving fund, require that these skills
remain in-house.** Additionally, this function has **historically
provided an in-house cadre of talented financial management candidates
for the Bureau\'s inherently governmental management and oversight
functions.**

C406 Commercial - **Cost analysis is directly linked to the Bureau\'s
mission** \"to securely and efficiently produce currency\...\" The
FTE\'s involved in cost analysis are responsible for monitoring the
effectiveness of product prices, **performing cost analyses used for
go/no go decision making**, and analyzing favorable and unfavorable cost
variances related to monthly manufacturing performance. Their analyses
help ensure the integrity of the Bureau\'s revolving fund**. Further,
this function routinely works with proprietary, pre-decisional business
information to develop cost analyses on various proposals and what-if
scenarios for the exclusive, confidential consideration of Bureau
executive management.** Because of the specialized knowledge of Bureau
operations and analytical skills required to provide management with the
information needed to effectively and efficiently operate the Bureau,
these positions should remain in-house. Additionally, this function
**has historically provided an in-house cadre of talented financial
management candidates for the Bureau\'s inherently governmental
management and oversight functions.**

T820 Commercial - **These FTE\'s have specifically been set aside for
the employment of physically and or mentally challenged individuals.**
They have been set aside for the larger governmental purpose of
providing gainful employment for those individuals who otherwise have
limited employment options in the commercial sector. Accordingly, the
Bureau has no intent of competing these positions.

D704 Commercial - These FTE\'s **provide oversight to the Bureau's
Quality Management System and Management Controls programs** by
conducting Internal Quality audits and Internal Control reviews
(including unannounced physical inventories reviewed by external
auditors) of BEP production, support, and administrative activities. An
Internal Quality audit program is required to maintain International
Organization of Standards (ISO) certification. Due to the **specialized
knowledge of Bureau quality procedures, access to confidential business
information, and the nature of the production, support, and
administrative operations to be audited, contracting out this function
would not be appropriate.** The Internal Control reviews also performed
by these FTE\'s are often focused on security and accountability over
Bureau products and require access to sensitive security information,
and consequently, contracting out this function would pose risk and
vulnerability to the Bureau.

X999 Commercial - **These core functions are critical to the agency's
mis**sion as they entail the operation of offset and intaglio printing
equipment and electronic inspection equipment by highly skilled plate
printers, pressmen, and bookbinders. The Bureau of Engraving and
Printing is the largest single employer of plate printers in the United
States with **only a limited number of private sector companies with a
limited number of individuals employing this particular skill.**
Bookbinders and Pressmen, either trained in the private sector or
trained in-house, have **specialized knowledge** of major pieces of
inspection and processing equipment and they too, are in short supply in
the private sector. Plate Printing operations, inspection operations,
and finishing operations **coupled with the highly skilled,
difficult-to-replace individuals** in both the Washington, DC and Fort
Worth, TX facilities must remain an integral part of the Bureau and
cannot be contracted to the private sector. **This level of
sophistication and experience of the workforce enables the flexibility
to assign individuals to either the currency program or the special
security products program and enhancing the productivity of both
programs.**

B301 Commercial - This is a **Schedule B FTE under the Student
Educational Employment Program** (SEEP). SEEP is a program specifically
designed to further the core government objectives of encouraging
individuals to attend institutions of higher learning by providing an
additional source of income to offset some of the expenses incurred in
attending school. The program also increases student and society
awareness of the Federal government as an employer and expands
employment opportunities for students in school. Therefore, it is
reasonable that this position while clearly a commercial activity not be
considered under the A-76 process for commercialization.

**4. CODING MANAGEMENT FUNCTIONS.**

**4.1** Management functions performed at the headquarters level involve
work that is significantly different than that performed at operations
offices. OMB has developed separate codes and titles for each. This
guide provides definitions for many of OMB's management function codes.
In addition, there are services and operations that have management
elements (e.g., supervision, oversight, and control). Services and
operations are sometimes performed by private sector contractors. In
such cases, the administration and oversight of the contract (to include
quality assurance and technical review of the services provided) are
considered to be an inherent part of the management function.

**4.2** Management Headquarters type work is defined as "overseeing,
directing, and controlling subordinate organizations or units through:
developing and issuing policies and providing policy guidance; reviewing
and evaluating program performance; allocating and distributing
resources; or conducting mid- and long-range planning, programming, and
budgeting." (This includes all management studies necessary to support
management headquarters type work.) However, "Management Headquarters"
functions do not include all direct support (e.g., professional,
technical, administrative or logistical support) *that is provided
directly to* a major DOC headquarters office and is essential to its
operation." Direct support is included as part of a "Management
Headquarters" function *only* when the support is an inherent part of,
and inextricably tied to, management headquarters type work as defined
above. If the support is performed separately, it is coded with the
support function code that most closely describes the type of support
provided. For example, a personnel operation that directly and
exclusively supports a headquarters activity is not coded as a
"Management Headquarters" function.

**Attachment B**

This section includes definitions of some functions most likely to be
performed by DOC components.. The definitions are based on information
contained in the Department of Defense Guide for Inventory Submission.
The DOC Inventory is not restricted to just the functions that are
defined in this section.

**A -- RECURRING TEST AND INSPECTION SERVICES**

**[A100 Electronic.]{.underline}** This function includes inspection and
test of security equipment.

**A300 -- [Safety.]{.underline} *No definition at this time. To be
developed.***

**A500 [Food and Drug. ]{.underline}** *No definition at this time. To
be developed.*

**A610 [Management Headquarters---Test and Evaluation.
]{.underline}**This function includes the oversight, direction, and
control of test and evaluation programs and subordinate acquisition
organizations and centers. This includes developing and issuing
policies; providing policy guidance; and, reviewing, analyzing, and
evaluating program performance.

**A620 [Test and Evaluation Operations.]{.underline}** This function
includes conducting and managing all developmental test and evaluations
(DT&E), operational test and evaluations (OT&E), live fire test and
evaluations (LFT&E), Production Qualification Test and Evaluations
(PQT&E), Foreign Comparative Testing (FCT), Follow-on Operational Test
and Evaluation (FOT&E) or any other type of test and evaluation
necessary to support the systems acquisition process, as well as
modeling and simulation (M&S) activities. This also includes all
acceptance testing and evaluation of supplies and materials (e.g., oil
and fuel) to ensure products meet minimum requirements of applicable
specifications, standards, and similar technical criteria. This also
includes engineering support that is an inherent part of the test and
evaluation process, but excludes recurring severable engineering
operations (coded F520) that are performed in direct support of test and
evaluation.

**A630 [Management and Support to Test and Evaluation.]{.underline}**
This function includes all efforts not reported elsewhere directed
toward management and support of test and evaluation operations. This
includes management of test and evaluation laboratories and facilities
and other test and evaluation support to include target development;
general test instrumentation; and, operation of test ranges. This
excludes maintenance of test aircraft, ships, and other equipment coded
with the applicable J and K codes and maintenance of test ranges coded
Z993. This function also excludes severable support covered by other
function codes (e.g., custodial services coded S410, building management
coded S210, and engineering coded F520).

**A699 [Other Test and Evaluation Activities.]{.underline}** This
function includes test and evaluation activities not covered by other
function codes.

**A000 [Administrative Support. ]{.underline}** *No definition at this
time. To be developed.*

####### B -- PERSONNEL MANAGEMENT

# 7 FTE - B100 [Classification]{.underline}. This function analyzes work, level of difficulty and responsibility, and qualification requirements of a position, and placement of the position in a series and grade according to published standards. Plans and conducts programs including, but not limited to classification appeals, application of new classification standards, position management studies, reduction-in-force, re-employment, priority placement, and Career Transition Assistance Program (CTAP). 

# 

# 22 FTE - B200 [Employee Development]{.underline}. This function assists executives, managers, and supervisors in the development and implementation of an organization-wide approach to continuous learning and development for all employees. This includes but is not limited to on-the-job development, in-house training courses, and college-level training based on identified competencies. Coordinates on-going training such as in-house seminars, new employee orientation, mentoring, project management, leadership development, and supervisory/management training. Provides training administration services such as course registration and scheduling of the general use classrooms and conference rooms.

# 

**1 FTE - B300 [Staffing Reviews. ]{.underline}** *No definition at this
time. To be developed.*

#  

**27 FTE - B301** **[Processing.]{.underline}** This function processes
various HR related transactions including but not limited to retirement
and insurance documents, employee recognition and awards, and course
registration and payment.

**18 FTE - B400 [Employee Relations.]{.underline}** This function
includes review and coordination of employee organization and union
affiliate partnership programs**.**

# 3 FTE - B401 [Benefits Reviews and Analysis.]{.underline} This function plans, develops, and coordinates activities in the areas of the Civil Service Retirement System and Federal Employees Retirement System; Social Security; the Thrift Savings Plan; and the health and life insurance programs. Determines retirement coverage, processes retirement and insurance documents, coordinates the annual health fair, and provides information and assistance on employee benefits and, when appropriate, to surviving family members.

## 12 FTE - B500 [Labor Relations and Support]{.underline}. This function coordinates labor management relations activities and serves as general advisor to operating officials on labor relations matters. Plans, develops, and coordinates activities in the areas of negotiation and administration of labor management agreements; partnership; waivers of overpayment; response to information requests from unions, Congress and the Department of Commerce Equal Employment Opportunity (EEO) Office; Privacy Act and Freedom Of Information Act (FOIA) requests for personnel data; drug testing; employee assistance program; and safety, including but not limited, emergency evacuation procedures and the hazardous material communication program. Receives and processes to adjudication unfair labor practice charges, grievances, and appeals.

## 29 FTE - B501 [Agency Equal Employment Opportunity Reviews]{.underline}. This function includes operations involving equal employment opportunity and affirmative employment, and includes program operations necessary for implementation and monitoring of program activities.

## 106.5 FTE - B700 [Personnel Management Specialist]{.underline}. This function provides integrated work force and organization planning and development services in support of Bureau needs, including facilitation support, and personnel management services, including position classification and pay administration, recruitment and employment, employee training, employee relations and services, payroll services, and personnel operations. The division shall, in collaboration with the Equal Employment Opportunity Officer, also provide assurance of equal opportunity in all employment matters.

**66 FTE - B701 [Personnel Operations Specialist]{.underline}.** *No
definition at this time. To be developed.*

**11 FTE - B702 [Personnel IT Support]{.underline}.** This function
plans, develops, implements, and manages automated systems and programs
to meet the human resources data needs. Maintains the data warehouses
and provides recurring, and on-demand reports. Customizes many automated
tools. Provides software programming support for human resource
operational needs and for applications requiring the use of
personnel/payroll data. Oversees all activities involving automation of
human resources information. Responsible for managing human resources
data systems. Maintains local data bases and the HR Data Warehouse.
Develops unique systems and applications, and provides extensive
specialized reports to human resources staff. Provides instructions and
assistance on time-and-attendance software and transmission of payroll
data

**32 FTE - B710 [Management Headquarters---Civilian
Personnel.]{.underline}** This function includes the oversight,
direction and control of personnel programs by management headquarters
personnel which typically include development, issuance and defense of
personnel policies; and providing policy guidance; reviewing and
evaluating program performance; and, conducting mid- and long-range
planning.

**81 FTE - B720 [Civilian Personnel Operations.]{.underline}** This
function includes operations typically performed by personnel and/or
human resources offices, field operating agencies, or service centers.
Personnel operations typically include recruitment (to include
advertising); staffing; and employee relations advisory services;
qualification determinations; classification of positions; benefits,
compensation, and retirement counseling and processing; employee
development; processing of personnel actions to include awards; labor
relations; and, administration of the performance management process.

**9 FTE -- B810 [Management HQ -- Military Personnel]{.underline}.** *No
definition at this time. To be developed.*

**7 FTE -- B830 [Military Personnel Operations]{.underline}.** *No
definition at this time. To be developed.*

**10 FTE - B910 [Management Headquarters---Personnel Social Action
Programs.]{.underline}** This function includes oversight, direction,
and control of personnel social action programs (such as Equal
Employment Opportunity, Affirmative Employment, and Race Relations
programs) and subordinate offices and centers. Management headquarters
personnel advocacy operations typically include development and issuance
of policies; providing policy guidance; reviewing and evaluating program
performance; and, conducting mid- and long-range planning.

**None reported - B920 [Personnel Social Action Program
Operations.]{.underline}** This function includes operations performed
by Equal Employment Opportunity, Affirmative Employment, and other
personnel social action program offices and centers. This includes
program operations necessary for implementation and monitoring of
program activities.

**6 FTE - B999 [Other Personnel Activities.]{.underline}** This function
includes personnel activities not covered by other function codes.

**168 FTE - B000 [Personnel Administrative Support.]{.underline}** This
function includes review and processing of employee personnel forms.

**C - FINANCIAL MANAGEMENT**

**39 FTE - C110 [Management Headquarters---Financial
Management.]{.underline}** This function includes the oversight,
direction, and control of subordinate financial management
organizations. This includes conducting mid- and long-range planning,
programming, and budgeting; developing and issuing policies; providing
policy guidance; reviewing, analyzing, and evaluating program
performance; and, allocating and distributing resources.

**95 FTE - C300 [Accounting Technicians.]{.underline}** This function
includes collection and report summarization of financial data.

**33 FTE - C301** **[Accounts Payable.]{.underline}** This function
processes critical activities such as reviewing documentation for
compliance, processing approved invoices/claims, review, audit and
process disbursements to all vendors (Government and Commercial) for (1)
goods and services provided to or by the Government; (2) satisfaction of
breach of contract or default in fulfilling contractual obligations
(e.g., unauthorized substitution of materials specified in a contract or
change from contracted price).

### 

**20 FTE - C302 [Travel Processing.]{.underline}** This function
processes critical activities such as reviewing documentation for
compliance, processing approved invoices, review, audits and process
reimbursements of expenditures for travel and transportation, to both
internal and external travelers. Travel Accounting Technicians compare
the performance required by the transaction authorized with the actual
performance reported to detect any possible omission of performance.
Travel Accounting Technicians must know the procedures and regulations
required to examine and process invoices, vouchers, and related
documents. Travel Accounting Technicians also must know applicable
schedules, procurement instructions and procedures, travel regulations,
general terms and provisions of Government and transportation weight
conversions tables, etc.

### 

### 9 FTE - C304 [Accounts Receivable.]{.underline} This function processes critical activities such as reviewing documentation for compliance, processing approved receipts, review, audits and process reimbursements for work performed by the Census Bureau for Other government agencies, Local and State government agencies, and some Universities. They also process deposits, custody, or other clerical processing of cash items, when this includes (1) direct handling of the cash items and (2) use of cash accountability control methods. The work requires application of a knowledge of (a) the negotiability, and validity of cash items, (b) the acceptability requirements of supporting documents, and (c) cash processing procedures of Federal agencies and commercial institutions. 

**4 FTE - C305 [Collections.]{.underline}** This function processes
deposits, cash receipts, or other clerical processing of cash items,
when this includes (1) direct handling of cash items and (2) use of cash
accountability control methods.

**31 FTE - C307 [General Accounting.]{.underline}** This includes
activities to effectively manage the fiscal resources of the Department
through data analysis, forecasting, accounting, receipting and
reimbursement.

**43 FTE - C308 [Financial Report Generation.]{.underline}** This
function processes, review, summarize and consolidate financial data
from within CAMS Core Financial System (CFS) to generate the monthly,
quarterly, semi-annual and annual financial reports for all federal
agencies.

They assist accountants as necessary in the day-to-day operations
(research, processing inquires-SQL, data input, etc.).

**1 FTE - C309 [Cost Accounting.]{.underline}** *No definition at this
time. To be developed.*

**7 FTE - C310 [Payroll Processing.]{.underline}** *No definition at
this time. To be developed.*

**31 FTE - C312 [Payments Issuance Support/Processing.]{.underline}**
This function approves and certifies all disbursements/reimbursements
via a link between Census/Finance Division and the U.S. Treasury for
payment to all vendors.

**33 FTE - C313 -- [Financial Systems Support.]{.underline}** *No
definition at this time. To be developed.*

**7 FTE - C314 F[inancial Management and Program
Planning.]{.underline}** This function provides support and direction to
the overall Finance Division. Includes Contracting Officer Technical
Representative (COTR), Administrative support, Training, etc., budget
formulation, also includes budget execution, distribution of funds,
certification of funds, monitoring of budget execution, and reporting on
the status of funds. This includes conducting mid- and long-range
planning, programming, and budgeting; developing and issuing policies;
providing policy guidance; reviewing, analyzing, and allocating and
distributing resources.

**91 FTE - C315 [Financial Management Operations.]{.underline}** This
includes activities to effectively manage the fiscal resources of the
Department through data analysis, forecasting, accounting, receipting
and reimbursement.

**70 FTE - C316 [Financial Systems Development and
Planning]{.underline}.** This includes activities to develop and
maintain financial management systems that are consistent with the
requirements of OMB Circular A-127, "Financial Management Systems," and
support DOC budget, accounting and financial management reporting
processes by providing consistent information for budget formulation,
budget execution, programmatic and financial management, performance
measurement and financial statement preparation.

### 24 FTE - C317 [Financial Systems Operations]{.underline} - This function includes acting in a managerial leadership role as well as a Contracting Officer's Technical Representative for various information technology contacts. In addition, the managerial leadership includes responsibilities for government as well as contracted staff. 

**96 FTE - C400 [Budget Support.]{.underline}** This function includes
budget formulation, justification, and analysis activities involved in
the budget estimates submission, Program Budget Decisions (PBD), and
Commerce Budget. It also includes budget execution, distribution of
funds, certification of funds, monitoring of budget execution, and
reporting on the status of funds.

**22 FTE - C401 [Financial Analysis.]{.underline}** This function
includes review and analysis of financial data to ensure adherence to
financial and accounting standards

# 4 FTE - C402 - [Cash and Debt Management.]{.underline} *No definition at this time. To be developed.*

**73 FTE - C403 [Financial Program Management.]{.underline}** This
function includes management of financial policy and direction of
program initiatives.

**None reported - C405 [Business Performance Analysis.]{.underline}**
This function includes monthly and quarterly management of financial
expenditures.

**10 FTE - C406 [Cost Analysis.]{.underline}** This function examine,
analyze, and interpret accounting data, records, and produce reconcile
reports; they advise or assist management on accounting and financial
management matters. These accountants devise report forms and prepare
spreadsheets to reconcile monthly activities of payables/reimbursable/
property data, etc and keep records. There are critical processes, such
as the monthly, quarterly, semi-annually and yearly-reporting processes,
which accountants must understand and take appropriate action as
required.

**19 FTE - C408 [Asset Management and Disposal.]{.underline}** This
function includes management of federal facilities and disposal of
Federal Assets.

# 2 FTE - C409 - [Property Oversight.]{.underline} *No definition at this time. To be developed.*

# 2 FTE - C501 - [Internal Auditing.]{.underline} *No definition at this time. To be developed.*

**1 FTE - C700 [Finance/Accounting Services.]{.underline}** This
function includes those accounting processes that record, classify,
accumulate, analyze, summarize, and report information on the financial
condition and operating position of an activity. Accounting is comprised
of the functional operations involved in authorizing, recording,
classifying, analyzing, and reporting financial information related to
financing sources, gains, expenses, losses, transfers, assets,
liabilities, equity, and internal controls. It encompasses the
procedures and processes from the point a transaction is authorized
through processing the data, payment and issuance of financial and
management information statements and reports. Also included are payroll
operations, (e.g., those transactions associated with payments to
personnel and annuitants). It also includes "out­-of-service debt"
actions to recover outstanding debt from individuals and contractors.
This also includes commercial payment operations (e.g., transactions
associated with invoice payments to contractors, vendors, and
transportation providers). Transportation payments include payment of
government bills of lading, meal tickets, government transportation
requests (GTRs), and travel voucher payments to individuals.

**13 FTE - C999 [Other Financial Management Activities.]{.underline}**
This function includes financial management activities not addressed by
other function codes.

**62 FTE - C000 [Administrative Support.]{.underline}** This function
includes provision of administrative support needed to assist an office
in accomplishing its mission.

**D -- REGULATORY AND PROGRAM MANAGEMENT SUPPORT SERVICES**

# 

# \*NEW IN FY05 - D001 - [Executive and Program Managers.]{.underline} *No definition at this time. To be developed.*

**85 FTE - D100 [Regulatory Activities Support.]{.underline}** Includes
development and implementation of government-wide policies and
regulations

# 

# 83 FTE - D101 - [Regulatory Economists / Statisticians.]{.underline} *No definition at this time. To be developed.*

**2654 FTE - D200 [Data Collection and Analysis.]{.underline}** This
function includes collection and analysis of data for management
operations and policy formulation.

**2351 FTE - D300** **[Statistical Analysis]{.underline}**. This
includes all efforts to systematically apply statistical and logical
techniques to describe, summarize, and compare data related to DOC's
regulatory and programmatic missions.

# 3 FTE - D351 - [Economic Analysis.]{.underline} *No definition at this time. To be developed.*

**52 FTE - D400 [Compliance Surveys and Inspection. ]{.underline}**This
function includes the use of data collection instruments and inspection
techniques to measure compliance with DOC programmatic requirements.

# 228 FTE - D411 - [Compliance Assessments.]{.underline} *No definition at this time. To be developed.*

# 

# 17 FTE - D501 - [Customer Services.]{.underline} *No definition at this time. To be developed.*

# 

# 6 FTE - D502 - [Administrative Reviews.]{.underline} *No definition at this time. To be developed.*

# 

# 1 FTE - D503 - [Compensation Claims Reviews.]{.underline} *No definition at this time. To be developed.*

# 

# 13 FTE - D604 - [Customer Service Contacts.]{.underline} *No definition at this time. To be developed.*

**None reported - D606 [Asset Appraisal and Valuation.]{.underline}**
This function includes review and asset appraisal of government-owned
properties.

**11 FTE - D700 [Systems Design, Testing and
Certification.]{.underline}** This function includes review and
certification of ADP system requirements.

**92 FTE - D701 [Program Marketing and Outreach.]{.underline}** This
function includes customer interface programs for client services.

**741 FTE - D702 [Program Planning and Support.]{.underline}** This
function includes direction and policy review of programs.

**3 FTE - D703 [Application Receipt and Processing. ]{.underline}** This
function includes the processing of applications for DOC programs
**other than** those resulting in grants and cooperative agreements (see
codes L100 Application Services and L101 Application Reviews and
Evaluations).

**98 FTE - D704 [Program Monitoring and Evaluation.]{.underline}** This
function includes the design, monitoring and evaluation of
administrative programs.

**34 FTE - D705 [Program Marketing and Outreach. ]{.underline}** This
function includes efforts to promote the benefits of new and existing
DOC programs and extend the benefits to additional recipients.

# 

# 3 FTE - D706 - [Program Monitoring.]{.underline} *No definition at this time. To be developed.*

# 

# 10 FTE - D707 - [Program Evaluation.]{.underline} *No definition at this time. To be developed.*

# 

# 8 FTE - D708 - [Application Receipt / Processing.]{.underline} *No definition at this time. To be developed.*

**None reported - D710 [Field Inspection Services.]{.underline}** This
function includes management review of operations.

**7 FTE - D712 [Safety and Occupational Health
Management.]{.underline}** This function includes OSHA reviews and
certification reports.

# 2 FTE - D713 - [Safety and Occupational Health Inspections.]{.underline} *No definition at this time. To be developed.*

# 5 FTE - D920 - [Bouy Maintenance.]{.underline} *No definition at this time. To be developed.*

**422 FTE - D000 [Administrative Support.]{.underline}** This function
includes a wide array of administrative support functions tailored to
the specific requirements of individual organizations.

**E ---ENVIRONMENT**

**11 FTE - E100 -- [Hazardous Waste Management.]{.underline} *No
definition at this time. To be developed.***

# 8 FTE - E104 - [Environmental Clean-up Services.]{.underline} *No definition at this time. To be developed.*

**None reported - E101 [Environmental Restoration
Analysis.]{.underline}** This function includes pre-construction
environmental review.

**12 FTE - E110 [Management Headquarters---Environmental
Security.]{.underline}** This function includes overseeing, directing,
and controlling programs and subordinate organizations concerned with
one or more of the following areas: environmental management; explosives
safety; fire and emergency services; hazardous materiel; and, pest
management. This includes conducting mid ­and long-range planning,
programming, and budgeting; developing and issuing policies; providing
policy guidance; reviewing, analyzing, and evaluating program
performance; and allocating and distributing resources.

**876 FTE - E120 [Environmental and Natural Resource
Services.]{.underline}** This function includes operations that ensure
compliance with statutory and regulatory environmental requirements at
facilities to include, but not limited to, pollution prevention, Clean
Air Act Compliance, Clean Water Act Compliance, Safe Drinking Water Act
Compliance, Resource Conservation and Recovery Act Compliance. It also
includes hazardous materials and waste management; environmental
restoration---cleanup management (to include cleanup at active and
closing bases); management of the conservation of natural, historical,
archeological and cultural resources; application of up­ -to-date
environmental technology; environmental assessment and planning; and,
other similar operations. This also includes natural resource projects
that take place at DOC facilities that are environmental
compliance/conservation related. This includes efforts that implement
natural resource management plans in the areas of fish, game, wildlife,
forestry, watershed areas or ground water table, erosion control, and
mineral deposit management at installations. It excludes maintenance of
natural resources that are not environmental compliance/conservation
related that are coded Z993. Also, this does not include the management
of civil works projects covered by the Q function codes.

**2 FTE - E220 [Safety.]{.underline}** This function includes safety
efforts designed to prevent accidental loss of human and material
resources and protect the environment from the potentially damaging
effects of DOC mishaps. This includes efforts to protect personnel from
safety and health risks; hazard investigations; and worksite
inspections, assessments, reviews and illness and injury trend analyses.
This excludes occupational health services coded E225. **\[How does this
compare with A300 Safety?\]**

**None reported - E225 [Occupational Health Services.]{.underline}**
This includes epidemiology, medical entomology, environmental health,
industrial hygiene, environmental health surveillance in operations,
health hazards assessments, health physics, hearing conservation,
sanitation and hygiene, operational risk management of health hazards,
and medical worker's compensation support. This excludes collection and
disposal of hazardous material coded S430 and health services provided
by health clinics coded H203.

**22 FTE - E250 [Response to Hazardous Material Mishaps.]{.underline}**
This function includes crisis or emergency response and clean-up
operations for hazardous material spills and mishaps. This excludes the
routine collection and disposal of hazardous material coded S430.

# 7 FTE - D503 -- [Occupational Safety, Health, and Environmental Compliance.]{.underline} *No definition at this time. To be developed.*

**24 FTE - E600 [Environmental Planning/NEPA.]{.underline}** This
function includes pre-construction environmental impact analysis.

# 81 FTE - E801 - [Trusteeship]{.underline}. *No definition at this time. To be developed.*

**30 FTE - E999 [Other Environmental Security Activities.]{.underline}**
This function includes environmental security activities not covered by
other function codes.

# 123 FTE - E000 - [Administrative Support.]{.underline} This function includes environmental support activities not covered by other function codes.

**F - PROCUREMENT**

**29 FTE - F100 -- [Quality Assurance.]{.underline} *No definition at
this time. To be developed.***

**24 FTE - F110 -- [Management HQ Systems Acquisition.
]{.underline}**This function includes the oversight direction, and
control of acquisition programs, and subordinate acquisition
organizations and centers by developing and issuing policies, providing
policy guidance (e.g. guidance on technology transfer, international
cooperative programs, and industrial capabilities assessment);
reviewing, analyzing, and the evaluation program performance; allocating
and distributing resources, and mid -- and long-range planning,
programming and budgeting.

**24 FTE - F120 -- [Systems Acquisition Program Management.
]{.underline}**This function includes efforts undertaken by Program
Managers of acquisition programs to oversee and direct the development,
demonstration, and production or procurement of systems.

**6 FTE - F150 [Systems Acquisition -- Research and Development
Support.]{.underline}** This function includes all research and
development work not specifically covered by R120 (i.e., not identified
as basic research, applied research, and advanced technology
development). This includes, but is not limited to, the following.

>  Demonstration and Validation. This includes efforts necessary to
> evaluate integrated technologies in as realistic an operating
> environment as possible to assess the performance or cost reduction
> potential of advanced technology. These efforts are system specific.

##  [Engineering and Manufacturing Development]{.underline}. This includes projects in engineering and manufacturing development but which have not received approval for full-rate production. This includes major line item engineering and manufacturing development projects.

# 2 FTE - F160 - [Systems Acquisition -- Other Program Support.]{.underline} *No definition at this time. To be developed.*

**127 FTE - F200 [Contracting (Operational).]{.underline}** This
function includes:

[Procurement of automated information systems, supplies, services, and
construction.]{.underline} This includes the determination of
competitive or non-competitive procurement strategies; the issuance of
solicitations and analysis of responses to them; oversight of source
selections, negotiations, and the award and termination of contracts;
preparation of contract documentation, modifications, interagency and
other special agreements; processing of protests; retained
administrative responsibilities; and operational policy implementation.

[Post award administration of contracts.]{.underline} This includes post
award orientation conferences; oversight of contractor performance to
assure compliance with contract and subcontract; application of quality
assurance and surveillance processes; technical and cost monitoring
techniques; contract reconciliation and close-out; management of
interagency and other special agreements.

**11 FTE - F300 [Contracting (Analysis).]{.underline}** This function
includes procurement reviews of policy and contractor performance;
development of acquisition-related procedures; establishment and
management of internal controls; management of external audit
activities; dissemination of federal, departmental and other related
regulations and guidelines.

**44 FTE - F310 [Management Headquarters---Procurement and
Contracting.]{.underline}** This function includes the oversight and
direction of procurement and contracting organizations through
developing policies; providing policy guidance; and reviewing and
analyzing solicitations and/or contracts. This also includes
recommending and/or directing the acquisition process for the
negotiation, award, and administration of contracts.

# 48 FTE - F320 -- [Contract Admin and Operations]{.underline}. Conducts technical monitoring and quality assurance surveillance activities; manages requirements development and change management processes; provides cost and schedule compliance monitoring and analysis.

**32 FTE - F399 [Other Procurement and Contracting
Activities.]{.underline}** This function includes procurement and
contracting activities not covered by other function codes.

# 20 FTE - F400 - [Recurring Purchasing.]{.underline} *No definition at this time. To be developed.*

# 2 FTE - F400 - [Engineering Support at Maintenance Depots.]{.underline} *No definition at this time. To be developed.*

**36 FTE - F000 [Administrative Support.]{.underline}** This function
includes document typing and filing for procurement and contracting
activities.

**G -- SOCIAL SERVICES.** *Typically, this includes functions that
provide services for DOD personnel and all ordering, receipt, storage,
stockage and retailing for military commissaries and exchanges. This
excludes procurement of goods for issue or resale. Three functions were
coded within DOC under the G category (no definitions provided):*

+-------+-------+--------+----------------+--------------------------+
| ###   | **Un  | **Func | **Title**      | **CONSIDER CHANGING      |
| ##### | its** | tion** |                | TO:**                    |
|  FTEs |       |        |                |                          |
+-------+-------+--------+----------------+--------------------------+
| *     | **6** | **     | **Disaster     |                          |
| *17** |       | G102** | Relief         |                          |
|       |       |        | Services**     |                          |
+-------+-------+--------+----------------+--------------------------+
| *     | *     | **     | **Librarian    | **Y850 Microfilming and  |
| *13** | *12** | G103** | Services**     | Library Services**       |
+-------+-------+--------+----------------+--------------------------+
| *     | **2** | **     | **Library      |                          |
| *16** |       | G104** | Operations and |                          |
|       |       |        | Management**   |                          |
+-------+-------+--------+----------------+--------------------------+

**H - HEALTH SERVICES.** *This functional group addresses the management
and provision of medical and dental care to civilian employees. This
includes all in and outpatient care provided in fixed treatment
facilities.*

**None reported - H010 [Management Headquarters---Health
Services.]{.underline}** This function includes overseeing, directing,
and controlling health service programs and subordinate health service
organizations (hospitals, health clinics and dispensaries). Management
headquarters operations include developing and issuing policies and
providing policy guidance; reviewing and evaluating program performance;
allocating and distributing resources; and conducting mid- and
long-range planning, programming, and budgeting.

**None reported - H100 [Medical Care.]{.underline}** Medical care
includes inpatient care and consultative evaluation in the medical
specialties (e.g., pediatrics and psychiatry). It also includes the
coordination of health care delivery relative to the examination,
diagnosis, treatment, and disposition of medical inpatients (e.g.,
intensive care units, coronary care units, and neonatal-intensive care
units).

**5 FTE -** **H 118 [Nursing Services.]{.underline}** Provides
comprehensive nursing services for employees. Conducts employee health
screenings. Assesses, treats, and counsels employees suffering from
various medical conditions. Plans, coordinates, and facilitates numerous
support groups for employees. Treats, advises, and supplies OSHA
Workers' Compensation forms to employees suffering from an on-the job
injury or illness. Responds to, assesses, and treats medical
emergencies.

**7 FTE - H 120 [Occupational Health.]{.underline}** Plans, develops,
coordinates, and conducts health promotion programs, and provides an
employee assistance program. Plans and directs the immunization program
for government travel. Plans, organizes, and coordinates the bi-monthly
Red Cross Blood. Advises management on health & safety issues.

**1 FTE - H 201 [Medical Services.]{.underline}** Performs physical
examinations and advises management on accommodation issues.

# 1 FTE - H202 - [Psychiatric and Psychology Services.]{.underline} *No definition at this time. To be developed.*

# 1 FTE - F402 - [Industrial Hygiene Reviews and Analysis.]{.underline} *No definition at this time. To be developed.*

**3 FTE - H000 [Administrative Support.]{.underline}** This function
includes a wide array of administrative support functions.

**None reported - H999 [Other Health Services.]{.underline}** This
function includes health services not addressed by other function codes.

# 3 FTE - H000 -- Admin Support

**I - INVESTIGATIONS**

**13 FTE - I100 [Inspector General Services.]{.underline}** This
function includes independent and objective oversight of the Agency's
programs and operations; prevents and detects fraud and abuse; promotes
and recommends policies to improve efficiency and effectiveness; and
independently advises Congress and the Secretary of Commerce of
potential problems and deficiencies related to such programs and
operations.

**10 FTE - I110 [Management Headquarters---Audit.]{.underline}** This
function includes the management of audit programs and/or the oversight,
direction, and control of subordinate audit organizations through
developing and issuing policies; providing policy guidance; reviewing,
analyzing, and evaluating program performance; conducting audits
planning, programming, and budgeting; and/or allocating and distributing
resources.

**None reported - 120 [Audit Operations.]{.underline}** This function
includes the supervision and performance of individual audits and
evaluations.

**1 FTE - I415 -- [Non-Field Technical Support to Criminal
Investigations.]{.underline} *No definition at this time. To be
developed.***

**2 FTE - I416 -- [Non-field Administrative Support to Criminal
Investigations.]{.underline} *No definition at this time. To be
developed.***

**25 FTE - I420 -- [Financial Audits.]{.underline} *No definition at
this time. To be developed.***

**29 FTE - I430 -- [Performance Audits.]{.underline} *No definition at
this time. To be developed.***

**23 FTE - I440 [Management Evaluations/Audits.]{.underline}** This
function includes managing, implementing, monitoring and evaluation of
internal and external audits within DOC.

# 1 FTE - I500 -- Background Investigations \[SUGGEST MOVING THIS POSITION IN NOAA TO I510 FOR CONSISTENCY\]

# None reported - I502 - [Case Assessment / Management / Disposition.]{.underline} *No definition at this time. To be developed.*

**26 FTE - I510 [Personnel Security Clearances and Background
Investigations.]{.underline}** This function includes the
administration, investigation, and analyses of personnel security
investigations conducted as the bases for both suitability and personnel
security clearance eligibility for DOC employees and contractor
personnel. This includes initial investigations, reinvestigations, and
adjudications. It also includes sensitive cases (e.g., White House),
issue cases, and the oversight of overseas leads. It requires
agency-to-agency contacts on National Agency Checks, FBI
fingerprint/name checks, and other similar inquiries. These
investigations may include checks into law enforcement files, financial
records, and other pertinent records. They may also entail interviews of
the subject, the subject's friends, co-workers, employers, neighbors,
and other individuals, as appropriate.

**2 FTE - I511 - NO SUCH FUNCTION CODE EXISTS (MISCODE)**

**313 FTE - I520 [Criminal, Counter Intelligence, and Administrative
Investigative Services.]{.underline}** This function includes
administration, investigation, and analysis of special investigations
(to include counter intelligence and fraud investigations and
intelligence oversight reviews).

**None reported - I530 [Industrial Security Assessments.]{.underline}**
This function includes the administration, oversight, clearance
processing, security survey, and annual assurance of the security of
contractor facilities involved in the National Industrial Security
Program. This includes operations to ensure that appropriate security
safeguards are in place and followed throughout the life cycle of
classified procurement (i.e., from inception through final delivery). It
includes assessing the level of protection afforded classified
information by employees of contractors, universities, and research
firms. This encompasses educating contractor employees who will be
safeguarding classified information; approving security containers for
storing classified information; accrediting automated information
systems that process classified information; and, providing advice and
assistance to the security office and contractor employees. This also
includes assisting the contractor in investigating security violations
(e.g., determining if a compromise occurred and putting procedures in
place to prevent recurrences) and ensuring that the transfer of
classified information between nations is accomplished following the
appropriate safeguards.

**2 FTE - I999 [Other Audit and Investigative Activities.]{.underline}**
This function includes audit and investigative activities not covered by
other function codes.

**4 FTE -- I000 [Administrative Support.]{.underline}** Provides
administrative support to personnel security adjudicators reviewing and
analyzing personnel security investigations conducted for both
suitability and personnel security clearance eligibility for DOC
employees and contractor personnel. Supporting functions may include
processing requests for background investigations, performing data
inquiries on National Agency Checks, FBI fingerprint/name checks, law
enforcement files, financial records, and other similar inquiries.
Maintains and retrieves records, files, and documents support the
personnel security process.

**J --INTERMEDIATE, DIRECT OR GENERAL REPAIR AND MAINTENANCE OF
EQUIPMENT.** This includes non-deployable repair and maintenance of
military materiel authorized and performed by designated maintenance
activities in support of using activities to include both direct and
general repair and maintenance. *These codes relate to DOD use. DOC
typically does not have functions in this category.*

# 7 FTE - J000 - [Administrative Support.]{.underline} *No definition at this time. To be developed.*

# 6 FTE - J410 - [Organizational and Intermediate Repair and Maintenance Management.]{.underline} *No definition at this time. To be developed.*

# 5 FTE - J501 - [Aircraft.]{.underline} *No definition at this time. To be developed.*

# 5 FTE - J502 - [Aircraft Engines.]{.underline} *No definition at this time. To be developed.*

# 1 FTE - J504 - [Vessels.]{.underline} *No definition at this time. To be developed.*

# 445 FTE - J507 - [Electronic and Communications Equipment.]{.underline} *No definition at this time. To be developed.*

# 

# 2 FTE - J510 - [Railway Equipment.]{.underline} *No definition at this time. To be developed.*

# 53 FTE - J511 - [Special Equipment.]{.underline} *No definition at this time. To be developed.*

# 2 FTE - J511 - [Industrial Plan Equipment.]{.underline} *No definition at this time. To be developed.*

# 1 FTE - J520 - [Test, Measurement and Diagnostic Equipment (TMDE).]{.underline} *No definition at this time. To be developed.*

# 10 FTE - J550 - [Sofware Support for Embedded Mission Systems.]{.underline} *No definition at this time. To be developed.*

# 8 FTE - J999 - [Organizational and Intermediate Maintenance and Repair of Other Equipment.]{.underline} *No definition at this time. To be developed.*

**K -- Depot Repair, Maintenance, Modification, Conversion or Overhaul
of Equipment.** This includes non-deployable depot maintenance and
repair performed on military materiel including major overhaul or a
complete rebuild of parts, assemblies, subassemblies, and end items,
including the manufacture of parts, modifications, testing (that is
inherent to the depot maintenance), and reclamation, as required. *These
codes relate to DOD use and DOC typically does not have functions in
this category. - See below.*

  ---------- -------------- ------------------ -------------------------------------
  **FTEs**   **Function**   **Title**          **CONSIDER CHANGING TO:**

  **2**      **K000**       **Administrative   **J000, Administrative Support**
                            Support**          

  **2**      **K410**       **Depot            **T120 Wholesale/Depot Supply
                            Management**       Operations**

  **13**     **K534**       **Vessels**        **J504, Vessels**

  **29**     **K537**       **Electronic and   **J507, Electronic and Communication
                            Communication      Equipment**
                            Equipment**        
  ---------- -------------- ------------------ -------------------------------------

# L -- Grants

**5 FTEs -- L100 [Application Services]{.underline}.** This function
includes receiving inquiries from internal and external sources;
researching issues or problems; communicating to management any
consistent problems or trends identified during the research and
response process; and providing information about agency programs,
policies and procedures. It involves the dissemination of information
about the agency's programs, objectives and activities which will
promote greater support for the agency and the Department.

**93 FTEs -- L101 [Application Reviews and Evaluations]{.underline}.**
This function includes analysis and evaluation of major
management/program aspects of substantive, mission-oriented programs. It
includes identifying and developing ways to resolve problems or cope
with issues which directly affect the accomplishment of principal
program goals and objectives.

**5 FTEs -- Need definition for L102: Independent Grant Review Appeals**

**67 FTEs -- L200 [Grants Monitoring and Evaluation]{.underline}.** This
function includes development, evaluation and negotiation of grant
programs. It includes recommending appropriate grant levels; evaluating,
processing and performing review of applications; and approval and
disapproval of grants and monitoring of program performance.

**23 FTEs -- L000 [Administrative Support.]{.underline}** This function
includes grants management program support activities not covered by
other function codes.

*.*

**M -- FORCES AND DIRECT SUPPORT**

**None reported - M306 [Classification Management.]{.underline}** This
function includes the identification, control, and protection of
information that is protected per executive order or statute from
unauthorized disclosure or release to the public. This specifically
concerns classified document security and control including foreign
release, freedom of information related reviews, and other activities.

**None reported - M316 [Geospatial Information
Production.]{.underline}** This function includes the production and
storage of geospatial information, products, and services. Geospatial
data are derived from imagery processing and analysis and from
non-imagery geospatial information acquisition and processing. The data
are used to create databases, maps, charts, and other geospatial
products and services. This includes maintenance, modification, and
modernization of existing systems that do not add capabilities. Imagery
collection, processing, and analysis are not included in this function.

**14 FTE - M318 [Geospatial Information Acquisition and
Processing.]{.underline}** This function includes the acquisition and
translation/transformation of non-imagery information such as
geographical names, boundaries, foreign maps, topography, hydrography,
bathymetry, urban, geodetic, geomagnetic, nautical, aeronautical, and
other related information of use in geospatial products and services.

# 2 FTE - M334 - [Intelligence Requirements Management and Tasking.]{.underline} *No definition at this time. To be developed.*

# 2 FTE - M610 - [Homeland Defense Operations.]{.underline} *No definition at this time. To be developed.*

**R ---RESEARCH, DEVELOPMENT, TEST, AND EVALUATION (RDT&E)**

**1 FTE - R103 -- Biomedical Research**

**111 FTE - R110 [Management Headquarters---Research and
Development.]{.underline}** This function includes the oversight,
direction, and control of research and development programs and
subordinate organizations, centers, and laboratories involved in
research and development. This includes conducting mid- and long-range
planning, programming, and budgeting; developing and issuing policies;
providing policy guidance; reviewing, analyzing, and evaluating program
performance; and allocating and distributing resources for science and
technology

**3193 FTE - R120 [Science and Technology.]{.underline}** This function
includes the science and technology portion of research and development
to include all basic and applied research, and advanced technology
development. It does not include program management of systems
acquisition or systems acquisition research and development support.
This function includes engineering support that is an inherent part of
the science and technology process, but excludes recurring severable
engineering operations that are performed in direct support of science
and technology. Maintenance of military materiel at research and
development facilities is coded with the applicable J and K codes.

**393 FTE - R140 [Management and Support to R&D.]{.underline}** This
function includes all efforts not reported elsewhere that are directed
toward management and support of R&D operations. This includes
management of R&D laboratories and facilities, project management of R&D
programs, management of international cooperative R&D efforts,
management of technical integration efforts at laboratories and R&D
facilities, operation of test aircraft and ships, studies and analyses
in support of R&D programs, and other R&D support. This function
excludes program management of acquisition efforts. It also excludes
severable support covered by other function codes (e.g., custodial
services, building management support, and engineering, veterinary
medical support for animals used for biomedical research and
development, and equipment maintenance).

**8 FTE - R200 [Basic R&D.]{.underline}** This includes all efforts of
scientific study and experimentation directed toward increasing
knowledge and understanding in those fields of the physical,
engineering, environmental, and life sciences related to long-term
national security needs. It provides farsighted, high payoff research,
including critical enabling technologies that provide the basis for
technological progress. It forms a part of the base for (a) subsequent
exploratory and advanced developments in mission-related technologies,
and (b) and improved functional capabilities in areas such as
communications, detection, tracking, surveillance, propulsion, mobility,
guidance and control, navigation, energy conversion, materials and
structures, and personnel support.

**155 FTE - R300 [Developmental]{.underline}**. This includes all
efforts that have moved into the development and integration of hardware
and other technology products for field experiments and tests. The
results of this type of effort are proof of technological feasibility
and assessment of operability and producibility that could lead to the
development of hardware for service use. It also includes advanced
technology demonstrations that help expedite technology transition from
the laboratory to operational use. These efforts demonstrate the
performance payoff, increased logistics capabilities, or cost reduction
potential of relevant technology. Projects in this category have a
direct relevance to identified needs.

# 1 FTE - R400 - Testing

**352 FTE - R600 [Applied Research.]{.underline}** Applied Research
translates promising basic research into solutions for broadly defined
needs, short of major development programs, with a view toward
developing and evaluating technical feasibility. This type of effort may
vary from fairly fundamental applied research to sophisticated
breadboard hardware, study, programming, and planning efforts that
establish the initial feasibility and practicality of proposed solutions
to technological challenges. It includes studies, investigations, and
technology development efforts. The dominant characteristic of this
category of effort is that it be pointed toward identified needs with a
view toward developing and evaluating the feasibility and practicability
of proposed solutions and determining their parameters. These efforts
may vary from test-bed components to sophisticated breadboard subsystems
that establish the initial feasibility and practicality of proposed
solutions or technologies.

# NEW FOR FY05 - R0601-- [Applied Research Support.]{.underline} *No definition at this time. To be developed.*

# 

# 40 FTE - R660 -- [RDT&E.]{.underline} *No definition at this time. To be developed.*

# 1 FTE - R900 -- [Operation and Maintenance of Physical Plan.]{.underline} *No definition at this time. To be developed.*

**251 FTE - R999 [Other S&T and R&D Management and Support
Activities.]{.underline}** This function includes science and technology
and research and development management and support activities not
covered by other function codes.

# 223 FTE - R000 -- [Admin Support.]{.underline} *No definition at this time. To be developed.*

**S---INSTALLATION SERVICES**

**4 FTE - S100 [Management Headquarters---Installations.]{.underline}**
This function includes oversight, direction, and control of subordinate
organizations through developing and issuing policies; providing policy
guidance; reviewing, analyzing, and evaluating program performance; and
conducting mid- and long-range planning.

**7 FTE - S200 [Installation, Base, or Facility
Management.]{.underline}** This function includes oversight,
administration, and control of subordinate activities at a DOC facility
to include oversight of services provided to tenants. This function
involves the management of support activities from more than one
functional group (to include management of multifunction contracts). It
also includes emergency planning not addressed by Y220.

**24 FTE - S210 [Building Management.]{.underline}** This function
includes planning, programming, and funding for minor construction,
maintenance, and repair of government buildings and associated grounds
and surfaced areas; the administration of rental property; and the
administration (to include contract administration) of building
services. This excludes actual repair and maintenance of buildings,
grounds and surfaced areas coded Z991-Z999. It includes contract
management of building management services addressed below. It also
includes building space management, and moving and handling of office
furniture and equipment except operations covered by function codes
W210-W399. This also excludes local storage and supply operations (e.g.,
requisition, receipt, storage, issuance, and accountability) coded T110.

**41 FTE - S410 [Custodial Services.]{.underline}** This function
includes janitorial and housekeeping services to maintain safe and
sanitary conditions and preserve property.

**None reported - S420 [Collection and Disposal of Trash and Other
Refuse.]{.underline}** This function includes trash and other refuse
collection, recycling, and disposal services. This excludes the
operation of incinerators, sanitary fills, or regulated dumps coded
S722.

**None reported - S430 [Collection and Disposal of Hazardous Material
(HAZMAT).]{.underline}** This function includes the safe handling,
collection, and disposal of hazardous materials and waste.

**1 FTE - S435 -- Pest Management**

**12 FTE - S440 [Fire Prevention and Protection. ]{.underline}**This
function includes fire suppression, fire prevention, fire protection,
and emergency responses (to include crash/search and rescue operations).
This also includes fire station administration and operations

**1 FTE - S450 [Laundry and Dry Cleaning Operations.]{.underline}** This
function includes the operation and maintenance of laundry and dry
cleaning facilities.

**None reported - S499 [Other Building and Housing Management
Services.]{.underline}** This function includes building and housing
management services not covered by one of the other function codes. This
includes the repair and maintenance of furniture and equipment (except
for repair and maintenance of communications and computing equipment
coded W210-W399 and equipment that is considered real property coded
Z991 and Z992). It also excludes pest management operations coded E260,
and local supply services coded T110.

**6 FTE - S500 [Management of Law Enforcement, Physical Security and
Security Guard]{.underline} [Operations.]{.underline}** This function
includes providing overall direction, administration, planning,
programming, supervision, and coordination of security guard operations.
This includes evaluation of command security police programs. It also
includes the development, review, and evaluation of policies and
procedures for matters pertaining to clandestine vulnerability and
secure design considerations for weapon systems. This entails the
development of system security standards and conducting initial, annual,
and random evaluations within the organization to evaluate individual
and unit functional effectiveness.

· [Security Program Planning.]{.underline} This includes the development
of a security program that protects soldiers, civilians employees,
family members, facilities, and equipment through the planned
integration of combating terrorism (AT/CT), physical security,
information operations, personal security, and law enforcement
operations with the synchronization of operations, intelligence,
training and doctrine, policy, and resources.

· [Security Inspections and Assessments.]{.underline} This includes
providing physical security inspection, survey, and technical assistance
services; conducting Mission Essential Vulnerability Assessments and
counterintelligence support activities; and, conducting risk analysis
for facilities and assets. It also includes preparation of physical
security inspection and survey reports; administering the foreign
disclosure program; support to personnel security programs; and
providing intelligence support for security program planning.

> .

**45 FTE - S510 [Law Enforcement, Physical Security, and Security Guard
Operations.]{.underline}** This function includes operations that
provide for the physical security of government facilities and property
and in-transit protection of military property from loss or damage.

> · [Ingress and Egress Control.]{.underline} This includes regulation
> of people, material, and vehicles entering or exiting a designated
> area to provide protection of the government facilities and property.

· [Physical Security Patrols and Posts.]{.underline} This includes
mobile and static physical security guard activities for protection of
installation or government property, motor vehicle traffic management,
investigation of motor vehicle accidents, apprehension and restraint of
offenders, and special protection of high value property and physical
resources (other than security priority A, B, or C assets).

· [Animal Control.]{.underline} This includes patrolling for, capture
of, and response to complaints about uncontrolled, dangerous, and
disabled animals at military bases, installations, and facilities.

**12 FTE - S520 [Support Services to Law Enforcement, Physical Security,
and Security Guard Operations]{.underline}.** This function includes all
administrative operations, to include:

· [Passes and Registration.]{.underline} This includes processing,
preparation, and issuance and/or control of identification credentials
(to include building passes and identification cards). This also
includes registration of privately owned vehicles and firearms and the
administration, filing, processing, and retrieval of information about
privately owned items that must be registered on military installations,
bases, and facilities.

· [Visitor Information Services.]{.underline} This includes providing
information to installation, base or facility residents and/or visitors
about street, agency, unit, and activity locations.

· [Licensing and Certification of Security Guards.]{.underline} This
includes security police on-the-job, specialized, and ground training
that takes place at security guard facilities.

· [Storage and Inventory of Armament and Equipment.]{.underline} This
includes the receipt, secure storage, inventory, inspection, and turn-in
of assigned weapons and equipment.

> · [Vehicle Impoundment.]{.underline} This includes removal,
> accountability, security, and processing of vehicles impounded on
> military installations.

· [Working Dog Program.]{.underline} This includes administration of the
Working Dog Program and maintenance of dog kennels and kennel areas.

**None reported - S540 [Security of Classified Material.]{.underline}**
This function includes administration of programs that provide secure
systems for the receipt, storage and distribution of classified
material. This includes operations to ensure that appropriate security
safeguards are in place to include security education/motivation
programs (e.g., defensive briefing programs), classification management
programs (to include security violation reviews).

### 1 FTE - S700 -- Natural Resource Services

**6 FTE - S706 -- [Bus Services.]{.underline} *No definition at this
time. To be developed.***

**8 FTE - S716 -- [Motor Vehicle Operation.]{.underline} *No definition
at this time. To be developed.***

**1 FTE - S717 -- [Motor Vehicle Maintenance.]{.underline} *No
definition at this time. To be developed.***

**None reported - S724 [Other Law Enforcement, Physical Security and
Security Guard Operations.]{.underline}** This function includes law
enforcement, physical security, and security guard services not covered
by other function codes.

**3 FTE - S725 [Electrical Plant and Distribution Systems Operation and
Maintenance.]{.underline}** This function includes the provision of
electric energy and/or the operation and maintenance of main electric
generating plants and distribution systems at active and inactive
installations. It excludes operation of auxiliary generators, portable
generators, frequency changers, electric motor-driven generator sets and
rectifiers, unless installed as generating plant accessory equipment.

**6 FTE - S726 [Heating Plant and Distribution Systems Operation and
Maintenance.]{.underline}** This function includes the provision of
steam and hot water and/or the operation and maintenance of boiler
plants, high pressure and heating plants and systems of all types and
capacities and distribution systems at active and inactive
installations. It also includes the handling, storage and consumption of
coal.

**2 FTE - S727 [Water Plant and Distribution Systems Operation and
Maintenance.]{.underline}** This function includes the provision of
water and/or operation and maintenance of water treatment plants and
distribution systems. This includes pumping at treatment and source
pumping plants; impounding reservoirs; and all wells, cisterns, springs,
chlorinators, and chemical feeders located in the pumping plants that
are used to produce and distribute filtered water at active and inactive
installations.

**None reported - S728 [Sewage and Waste Plant and Distribution Systems
Operation and Maintenance.]{.underline}** This function includes the
provision for sewage disposal and/or operation and maintenance of
sanitary and industrial wastewater pumping and treatment plants and
distribution systems at active and inactive installations. This also
includes the provision for portable latrines.

**33 FTE - S729 [Air-Conditioning and Cold Storage Plant and
Distribution Systems Operation and]{.underline}
[Maintenance.]{.underline}** This function includes the operation and
maintenance of air conditioning plants, cold storage plants, heat pumps,
and ice manufacturing plants of all tonnage capacities and distribution
systems at active and inactive installations.

**None reported - S730 [Incinerator Plant and Sanitary Fill
Operations.]{.underline}** This function includes the operation and
maintenance of incinerators, sanitary fills, regulated dumps, and the
performance of all related major refuse collection and disposal
services.

**16 FTE - S731 [Supply Operations.]{.underline}** This function
includes contracting, order processing, distribution, and management of
over four million items and services and incorporates the supply
distribution program, direct delivery of goods, special order
contracting, and development of federal supply schedules.

# 53 FTE - S732 -- [Warehousing and Distribution]{.underline}. *No definition at this time. To be developed.*

# 

**21 FTE - S733 [Building Services.]{.underline}** This function
includes repair and maintenance of Federal building facilities.

**None reported - S734 [Leasing Services.]{.underline}** This function
includes review of leased facility policy and contracting leasing
operations.

**None reported - S735 [Engineering Services.]{.underline}** This
function includes engineering inspections at Federal facilities.

**6 FTE - S736 [Plumbing Craft Support Services.]{.underline}** This
function includes plumbing maintenance at Federal facilities.

**4 FTE - S737 [Electrical Craft Support Services.]{.underline}** This
function includes electrical maintenance at Federal facilities.

**1 FTE - S739 -- [Locksmithing]{.underline}**[.]{.underline} ***No
definition at this time. To be developed.***

# 

**3 FTE - S740 [Transportation Management Services.]{.underline}** This
function includes oversight and management of Government-wide travel,
transportation, and transportation audit programs, including charge
care, express transportation, and household goods move management
services. Activities are generally government-wide and worldwide in
scope.

# 9 FTE - S741 -- [Supply, Warehousing and Distribution Services Management.]{.underline} *No definition at this time. To be developed.*

# 12 FTE - S742 -- [Inventory Analysis Management.]{.underline} *No definition at this time. To be developed.*

# 1 FTE - S744 -- [Fleet Management Services.]{.underline} *No definition at this time. To be developed.*

**8 FTE - S745 [Security and Protection Services.]{.underline}** This
function provides physical security and protection of senior Department
executives and visiting dignitaries as required. \[ Check Secret Service
-- Treasury functions for similar language.\]

**31 FTE - S753 [Facility Security Management.]{.underline}** This
function includes security and law enforcement at all Federally owned
and leased properties.

**23 FTE - S999 [Other Installation Services.]{.underline}** This
function includes property maintenance at Federal facilities, and other
general and program-specific support functions not otherwise specified.

**17 FTE - S000 [Administrative Support.]{.underline}** This function
includes facility maintenance administrative functions.

**T -- OTHER NON-MANUFACTURING OPERATIONS**

**4 FTE - T101 [Management Headquarters---Supply.]{.underline}** This
function includes managing supply programs and/or overseeing, directing,
and controlling subordinate supply organizations through developing and
issuing policies; providing policy guidance; reviewing, analyzing, and
evaluating program performance; conducting mid- and long-range planning.

**5 FTE - T110 [Retail Supply Operations.]{.underline}** This function
includes supply operations typically performed at a DOC facility to
include providing supplies and equipment to all assigned or attached
units. This includes all basic supply functions to include the
requisition, receipt, storage, issuance, and accountability of materiel.
This includes but is not limited to:

> · [Supply Operations.]{.underline} Operation of consolidated supply
> functions to include operation of self-service supply centers,
> Clothing Initial Issue Points (CIIP), and petroleum, oils and
> lubricants (POL) resale points.
>
> · [Central Issue Facilities (CIF).]{.underline} Operation of Central
> Issue Facilities for the purpose of providing military personnel
> required Organizational Clothing and Individual Equipment supplies.
> This includes necessary alterations performed at the CIF.
>
> · [Retail Supply Operations.]{.underline} This includes installation
> retail supply services to include local warehouse operations,
> delivery, customer support, inventory management, and unique
> industrial activity support.
>
> · [Materiel Services.]{.underline} Support for the procurement,
> inventory control, receipt, storage, quality assurance, issue,
> turn-in, disposition, property accounting and reporting, and other
> related functions.
>
> · [Other Retail Supply Services.]{.underline} Support to product
> lines.

**4 FTE - T120 [Wholesale/Depot Supply Operations.]{.underline}** This
function includes management or operation of centralized logistics
materiel management functions that provide worldwide materiel, supplies,
and services for assigned end items or commodities. This includes all
basic materiel management operations including provisioning,
acquisition, and repair requirements determination; asset management;
development of retail allowances; and customer support. This encompasses
the planning and management of logistics support to include operations
performed by item managers of defense components and sub-systems who
oversee stock and develop purchase requests for items and material after
development and deployment. This activity accepts and validates customer
requirements; considers existing workload, available capability, and
capacity to plan near and long term activities to optimize workloads,
product quality, and production rates; controls, acquires, allocates and
manages resources; and, develops production requirements to maintain
materiel and facilities.

**4 FTE - T130 [Storage and Warehousing.]{.underline}** This function
includes receiving wholesale materiel into depots and other storage and
warehousing facilities, providing care for supplies, and issuing and
shipping materiel. This excludes retail supply operations coded T110 and
storage and warehousing of publications coded T150. It includes materiel
receiving and any additional services that may be required. This
includes generating confirmation of materiel receipt; preparing materiel
for shipment; and managing and caring for materiel in storage. While in
storage, the materiel may be moved among various warehouses or moved to
maintenance facilities to be upgraded. This includes packing and
preparation of materiel for shipment if necessary before being sent to
receiving activities. It may also include shipping, depending on where
the materiel is being sent. As the actual movement of materiel is
accomplished, distribution status information is provided for workload
planning.

· [Receipt of supplies and related documentation and
information.]{.underline} This includes materiel handling and related
actions, such as materials segregation and checking, and tallying
incident to receipt.

· [Packing and Crating of Household Goods.]{.underline} This includes
packing and crating operations incident to the movement or storage of
household goods.

· [Shipping.]{.underline} This includes the delivery of stocks withdrawn
from storage to shipping. This includes onloading and offloading of
stocks from transportation carriers; blocking, bracing, dunnage,
checking, tallying, and materiel handling in the central shipping area;
and related documentation and information operations.

· [Care, Rewarehousing, and Support of Materiel.]{.underline} This
includes all actions that must be taken to protect stocks in storage.
This includes physical handling, temperature control, assembly placement
and preventive maintenance of storage aids, and realigning stock
configuration. This also includes providing for the movement of stocks
from one storage

> location to another and related checking, tallying, and handling, and
> other general storage support operations.

· [Preservation and Packaging.]{.underline} This includes operations to
preserve, re-preserve, and pack materiel to be placed in storage or to
be shipped.

· [Unit and Set Assembly and Disassembly.]{.underline} This includes
operations to gather or bring together items of various nomenclature
(parts, components, and basic issue items) and group, assemble, or
restore them to or with an item of another nomenclature (such as parent
end item or assemblage) to permit shipment under a single document. This
also includes blocking, bracing, and packing preparations within the
inner shipping container; physical handling and loading; and reverse
operation of assembling such units.

· [Special Processing of Non Stock Fund-Owned Materiel.]{.underline}
This includes special processing actions described below that must be
performed on Inventory Control Point (ICP)­controlled, nonstock
fund-owned materiel using regular or special maintenance tools or
equipment. This includes disassembly or reassembly of reserviceable
ICP-controlled materiel being readied for movement, in-house storage, or
out-of-house locations.These operations include blocking, bracing,
cushioning, and packing.

· [Packing and Crating.]{.underline} This includes placing supplies in
their final, exterior containers ready for shipment. This includes the
nailing, strapping, sealing, stapling, masking, marking, and weighing of
the exterior container. It also includes all physical handling,
unloading, and loading of materiel within the packing and shipping area;
checking and tallying material in and out; all operations incident to
packing, repacking, or recrating for shipment (including on-line
fabrication of tailored boxes, crates, bit inserts, blocking, bracing
and cushioning shrouding, overpacking, containerization, and the packing
of materiel in transportation containers).

· [Other Storage and Warehousing.]{.underline} This includes all other
storage and warehousing actions except cataloging.

**1 FTE - T140 [Supply Cataloging.]{.underline}** This function includes
preparing supply catalogs and furnishing cataloging data on all items of
supply for distribution to all echelons worldwide. This includes catalog
files preparation and revision of all item identifications for all
logistics functions; compilation of federal catalog sections and allied
publication; and, development of federal item identification guides and
procurement identification descriptions. It also includes providing for
the printing and publication of federal supply catalogs and related
allied publications.

**21 FTE - T150 [Warehousing and Distribution of
Publications.]{.underline}** This function includes services provided by
publication distribution centers (i.e., paper-based) to include central
storage and issue of stock numbered and non-stock numbered publications,
blank forms, regulations, directives and other official publications.
This includes receipt of products in bulk, sorting by individual
customer, and mailing.

**7 FTE - T600 [Real Property Management.]{.underline}** This function
includes review and issuance of property management policy.

# 9 FTE - T700 -- [Miscellaneous Program Management.]{.underline} *No definition at this time. To be developed.*

**2 FTE - T701 [Management Headquarters---Transportation.]{.underline}**
This function includes overseeing, directing, and controlling
transportation programs and subordinate organizations. This includes
conducting mid- and long-range planning, programming, and budgeting;
developing and issuing policies; providing policy guidance; reviewing,
analyzing, and evaluating program performance; and, allocating and
distributing resources.

**6 FTE - T710 [Traffic/Transportation Management
Services.]{.underline}** This function includes the procurement of
freight, household goods, and passenger services from commercial "for
hire" transportation providers and from organic providers for all modes
of transportation. This includes the review, approval, and signing of
documents related to the obligation of funds; selection of mode or
carrier; evaluation of carrier performance; adjudication of personal
property claims; and, carrier suspension.

# 26 FTE - T801 -- [Storage and Warehousing \[for Ocean Terminal Opns ?? see T130 -- same name\].]{.underline} *No definition at this time. To be developed.*

# 14 FTE - T8034 -- [Acceptance Testing.]{.underline} *No definition at this time. To be developed.*

**25 FTE - T804 [Architect-Engineering.]{.underline}** This function
includes architectural review for building construction and renovation
programs.

**30 FTE - T806 [Printing and Reproduction.]{.underline}** This function
includes removal or installation of building telephone services.

# 18 FTE - T807 -- [Visual Information.]{.underline} *No definition at this time. To be developed.*

**None reported - T810 [Air Transportation Services.]{.underline}** This
function includes management and operation of aircraft that are assigned
to DOC facilities for administrative movement of personnel and supplies.
Aircraft maintenance is coded J501 and K531. This excludes medical
transportation services coded H710.

**2 FTE - T811 [Water Transportation Services.]{.underline}** This
function includes management and operation of watercraft that are
assigned to DOC facilities for administrative movement of personnel and
supplies. This includes tug operations but excludes recreational
watercraft operations coded G220. Watercraft maintenance is coded J504
and K534.

**94 FTE - T813 [Engineering and Technical Services.]{.underline}** This
function includes engineering services for technical reviews and
specification development.

**33 FTE - T818 [Systems Engineering and Installation of Communications
Systems.]{.underline}** This function includes electronic systems
reviews and communication installation.

**3 FTE - T819 -- Prep and Disposal of Excess and Surplus Property**

**53 FTE - T820 [Administrative Support Services.]{.underline}** This
function includes clerical and administrative support.

**47 FTE - T821 [Special Studies and Analysis.]{.underline}** This
function includes program reviews and special studies.

# 2 FTE - T822 -- Operations Research

**24 FTE - T824 [Motor Vehicle Transportation Services.]{.underline}**
This function includes management and operation of motor vehicles and
equipment assigned to DOC facilities for administrative movement of
personnel, supplies, equipment, and other products. This includes all
local, intra­post, and inter-post scheduled and unscheduled movement of
personnel provided by taxi, bus (to include dependent school bus), and
automobile transportation operations. This also includes all heavy and
light truck, and tow truck operations involved with the movement of
equipment, supplies, and other products not covered by another function
code. It also includes motor pool operations and driver/operator
licensing and testing. This does not include operation of cranes,
construction equipment, or heavy and light trucks in support of Ocean
Terminal Operations (coded T800); civil works projects (coded
Q420-Q999); fueling services (coded T165); or the repair, maintenance,
and construction of real property (coded Z991-Z999). This also excludes
medical transportation services coded H710. Maintenance of motor
vehicles is code J506 and K536.

**7 FTE - T830 [Interior/Facility Design.]{.underline}** This function
includes interior design reviews and facility office layout.

**None reported - T831 [Drafting Services.]{.underline}** This function
includes specification and engineering drawing development.

**1 FTE - T832 [Construction Management.]{.underline}** This function
includes management of construction contracting programs.

**29 FTE - T833 [Civil Engineering and Analysis.]{.underline}** This
function includes specification reviews and certification planning for
construction and renovation.

**33 FTE - T834 [General Engineering and Analysis
Services.]{.underline}** This function includes construction and
renovation management of Federal facilities.

**9 FTE - T835 [Chemical Engineering and Analysis
Services.]{.underline}**

**9 FTE - T836 [Electrical Engineering and Analysis
Services.]{.underline}** This function includes construction and
renovation of electrical systems at Federal facilities.

**1 FTE - T837 [Fire Protection Engineering and
Inspection.]{.underline}** This function includes construction and
renovation of fire safety requirements at Federal facilities.

**1 FTE - T838 [Safety Engineering and Analysis Services.]{.underline}**
This function includes construction and renovation of overall safety
requirements at Federal facilities.

**112 FTE - T840 -- [Geodetic Engineering and Analysis
Services.]{.underline} *No definition at this time. To be developed.***

**1 FTE - T899 [Other Transportation Services.]{.underline}** This
function includes transportation services not addressed by one of the
other function codes.

**152 FTE - T999 [Other Non-Manufacturing Operations.]{.underline}**
This function includes management of diverse operation requirements.

> **32 FTE - T000 [Administrative Support.]{.underline}** This function
> includes clerical and administrative support.

**U---EDUCATION AND TRAINING**

**4 FTE - U300 [Specialized Skill Training.]{.underline}** This category
of institutional training provides personnel with or higher level skills
in functional areas to match specific job requirements.

#### 1 FTE - U302 -- Training Administration. This function provides direction, guidance, and review of training activities for employees in each organizational unit, review of employee training plans and development scheduled (see U800).

**None reported - U303 [Training Technical Support.]{.underline}** This
function includes course development of employee development programs

**41 FTE - U500 [Professional Development.]{.underline}** This function
includes management of Management Interns, who have not been assigned to
a specific office nor have definite assigned duties. Functions are
primarily training in nature.

**17 FTE - U605 [Management Headquarters---Civilian Education and
Training.]{.underline}** This function includes oversight, direction,
and control of training, education, and developmental programs and/or
subordinate organizations. This training and education is primarily
provided to DOC personnel but may also be provided to military,
contractor, dependent, or foreign national personnel, or other federal,
state, or local government employees. Management functions include
planning, programming, budgeting, policy issuance, policy development,
and quality assurance. This function does not include management of
institutions under U620 (i.e., programs, schools, centers, academies,
colleges, universities, and civilian career management systems).

**1 FTE - U620 [Management of Civilian Institutional Training,
Education, and Development.]{.underline}** This function includes
oversight, direction, and control of training, education, and
developmental operations at institutional training facilities serving
primarily civilian audiences, but also including military, contractor,
dependent, or foreign national personnel and other federal, state, or
local government employees. This function includes planning,
programming, budgeting, policy issuance, policy development, and quality
assurance at education and training institutions (e.g., schools,
centers, academies, colleges, universities, and civilian career
management centers providing civilian training and education).

**11 FTE - U800 [Training Development and Support.]{.underline}** This
function includes review of employee training plans and development
schedules.

**3 FTE - U000 [Administrative Support.]{.underline}** This function
includes clerical and administrative support for employee training
programs.

**W---COMMUNICATIONS, COMPUTING, AND OTHER INFORMATION SERVICES**

**203 FTE - W100 [Management Headquarters---Communications, Computing
and Information.]{.underline}** This function includes managing
communications, computing, and information programs and/or overseeing,
directing, and controlling subordinate organizations through developing
and issuing policies; providing policy guidance; reviewing, analyzing,
and evaluating program performance; conducting mid- and long-range
information management/information technology (IM/IT) planning,
programming, and budgeting; and/or allocating and distributing
resources. This includes IM/IT strategic and capital planning;
performance assessments; business process reengineering; IT risk
analysis; knowledge management; and policy, planning, and implementation
of computing infrastructures, information architecture/infrastructures,
and information operations/warfare.

**7 FTE - W210 [Telephone Systems.]{.underline}** This function includes
common-user and administrative telephone systems at DOC activities. It
includes communication services for telephone consoles; range
communications; emergency action consoles; the cable distribution
portion of a fire alarm, intrusion detection, emergency monitoring and
control data; and similar communication networks that require use of a
telephone system.

**1 FTE - W220 [Telecommunication Centers.]{.underline}** This function
includes communication services for non­deployable telecommunication
centers to include non-deployable radios, automatic message distribution
systems, technical control facilities, and other electronic systems
integral to the communications center.

**6 FTE - W299 [Other Communications Systems.]{.underline}** This
function includes communication services for communications systems and
supporting electronic equipment not included above. This includes
stationary, mobile, and portable administrative electronic
communications equipment; radio/wireless communications systems;
satellite/ terrestrial systems; distribution plants that provide higher
speed, transport services (to include long haul, wide and local area
network communications services and capabilities); and, other
communication capabilities.

**271 FTE - W310 [Computing Services and Data Base
Management.]{.underline}** This function includes the following:

· [End-User Support.]{.underline} This includes moves/adds/changes
(MACs); break/fixes; installation; trouble-shooting; user assistance;
local training; problem tracking, resolving and diagnosing; software and
hardware maintenance and repair; and, backup and recovery operations.

· [Software and Application Development.]{.underline} This includes
analyzing systems requirements; writing code, testing and debugging
applications; assuring software quality and functionality; writing and
maintaining program documentation; developing compilers, assemblers,
utility programs, and operating systems; and, evaluating software
applications, systems, and programming technologies.

· [Network Systems.]{.underline} This includes the design, development,
testing, quality assurance, configuration, installation, integration,
maintenance, and/or administration of cable plants and network systems
(LANs, WANs, MANs, and internet/intranet systems). This includes
defining and maintaining physical network architecture and
infrastructure; configuring and optimizing network servers; analyzing
network workload; monitoring network performance; diagnosing problems;
ensuring proper load balancing; developing backup and recovery
procedures; and, installing, testing, maintaining, and upgrading network
operating systems software.

· [Systems Administration.]{.underline} This includes installation of or
modified hardware/software; managing accounts, network rights, and
access to systems and equipment; monitoring the performance, capacity,
serviceability, and recoverability of installed systems; implementing
security procedures and tools; resolving hardware/software interface and
interoperability problems; and, maintaining systems configuration and
inventory.

· [Systems Analysis.]{.underline} This includes conducting needs
analyses to define opportunities for or improved applications;
identifying requirements; conducting feasibility studies and trade-off
analyses; defining systems scope and objectives; developing overall
functional and technical requirements and specifications; evaluating and
recommending sources for systems components; and, ensuring the
integration and implementation of applications, databases, networks, and
related systems.

· [Database Management.]{.underline} This includes analyzing and
defining data requirements and specifications; designing, developing,
implementing, modifying, and managing databases; defining and developing
data flow diagrams; building and maintaining data dictionaries;
developing physical data models; and, data mining/data warehousing.

· [Web Site Development and Maintenance.]{.underline} This includes web
site design, structure, and maintenance, and monitoring web site
functionality, security, and integrity. This includes web sites that can
be linked to and integrated with associated databases and digital
document libraries.

**13 FTE - W399 [Other Computing Services.]{.underline}** This includes
all other non-tactical information processing (computing) services that
have not been addressed by other function codes. This includes time
sharing services and other information technology and data processing
services and operations.

**83 FTE - W410 [Information Operations and Information
Assurance/Security.]{.underline}** This function includes operations
that sustain information superiority to provide for the defense of both
human decision-making processes and the technical systems. This includes
operations that entail effective and synergistic engagement across a
broad array of interagency information activities that support
political-military strategic objectives to deter aggression. This
function also includes planning, analysis, development, implementation,
upkeep, and enhancement of systems, programs, policies, procedures and
tools to ensure the integrity, reliability, accessibility, and
confidentiality of information systems and assets. It includes
information assurance functions that protect and defend information and
information systems by ensuring their availability, integrity,
authentication, confidentiality, and non-repudiation. This category also
includes operations that provide for the restoration of information
systems by incorporating protection, detection, and reaction capability.
This includes system/network protection; intrusion detection and
monitoring; readiness assessments; firewall administration; security
policy enforcement; risk and vulnerability assessments; security
evaluations and audits; and, contingency plans and disaster recovery
procedures.

**121 FTE - W430 [Mapping and Charting.]{.underline}** This function
includes operations performed by non­intelligence components involved in
the planning, policy, oversight, budget, and operational activities that
determine the position, course, and distance traveled by vehicles,
ships, aircraft, and spacecraft. This includes operations associated
with the NAVSTAR Global Positioning System (GPS) and other systems
intended to improve navigation/positioning capabilities. It also
includes operations that determine the size and shape of the earth, the
positions of points on its surface, and for describing variations of the
earth's gravity field, as well as designing, compiling, printing, and
disseminating cartographic and geodetic products.

**2849 FTE - W440 [Meteorological and Geophysical
Services.]{.underline}** This function includes operations performed by
non-intelligence components involved in the planning, policy, budget,
and operational activities associated with terrestrial weather, space
environment, climate, oceanography, physics of the earth, and other
meteorological activities.

**42 FTE - W499 [Other Information Operation Services.]{.underline}**
This function includes information operation services not addressed by
other function codes.

**160 FTE - W500 [Data Maintenance.]{.underline}** This function
includes maintenance of data files and ADP security programs.

##### 55 FTE - W501 -- [Report Processing/Production.]{.underline} *No definition at this time. To be developed.*

**197 FTE - W600** [**Data Center Operations**.]{.underline} This
includes all activities associated with operating, maintaining and
securing DOC IT assets at a central location.

**442 FTE - W601 [Information Technology Management.]{.underline}** This
function includes ADP policy reviews and procedures management.

**151 FTE - W824 [Data Processing Services.]{.underline}** This function
includes operation of IT assets to process DOC programmatic and
financial management data.

**29 FTE - W825 [Maintenance of ADP Equipment.]{.underline}** This
function includes maintenance of ADP equipment.

**739 FTE - W826 [Systems Design, Development and Program
Services.]{.underline}** This function includes all efforts to design
and develop computer systems that integrate computer hardware, software,
and communications technologies to address DOC programmatic and
financial management requirements.

**232 FTE - W827 [Software Services]{.underline}.** This function
includes all efforts to write, modify, test, and support software to
meet the needs of a particular DOC customer.

##### 2 FTE - W828 -- [Seat Management Services.]{.underline} *No definition at this time. To be developed.*

##### 5 FTE - W5829 -- [Client Services.]{.underline} *No definition at this time. To be developed.*

> **211 FTE - W999 [Other ADP Functions.]{.underline}** This function
> includes ADP support activities.

**241 FTE - W000 [Administrative Support.]{.underline}** This function
includes clerical support of internal ADP functions.

# X - Manufacturing Products

##### 1 FTE - X933 -- [Container Products and Related Items.]{.underline} *No definition at this time. To be developed.*

##### 7 FTE - X942 -- [Sheet Metal Products.]{.underline} *No definition at this time. To be developed.*

##### 3 FTE - X999 -- [Other Products Manufactured and Fabricated.]{.underline} *No definition at this time. To be developed.*

**Y---FORCE MANAGEMENT AND GENERAL SUPPORT**

**198 FTE - Y105 [Management Headquarters---Defense Direction and Policy
Integration.]{.underline}** This function is generally performed at the
highest levels of DOC to include offices of the Secretary and Deputy
Secretary, and those Under and Assistant Secretaries, or special
assistants, and select program policy offices involved in Departmental
direction and policy integration. Operations include planning, policy
formulation, policy direction of ongoing Departmental programs.

##### 11 FTE - Y130 -- [Intelligence.]{.underline} *No definition at this time. To be developed.*

##### 34 FTE - Y160 -- [Corporate Planning.]{.underline} *No definition at this time. To be developed.*

**39 FTE - Y199 [Other Force Management and General Support
Activities.]{.underline}** This function includes force management and
general support activities not addressed by other function codes.

**657 FTE - Y210 [Management Headquarters---Operation Planning and
Control.]{.underline}** This function includes oversight, direction and
control of subordinate organizations responsible for the evaluation of
mission strategies, development planning, emergency preparedness, and
mobilization planning. This includes developing and issuing policies;
providing policy guidance; reviewing, analyzing, and evaluating
performance; conducting or reviewing mid- and long-range planning,
programming, and budgeting; and, allocating resources. It typically
includes oversight and approval of mission analyses and materiel
requirements; analysis of the utilization of resources; and, assessments
of those infrastructure operations that directly relate to operational
planning and control.

**774 FTE - Y215 [Operation Planning and Control.]{.underline}** This
function includes operations performed outside the management
headquarters that directly support operational planning and control.

**14 FTE - Y220 [National Mobilization and Emergency Preparedness
Management.]{.underline}** This function includes the formulation and
execution of plans, programs, and procedures for domestic and national
security emergency preparedness. This includes coordination and
publication of emergency preparedness plans and oversight of engineering
and operational readiness for actual emergency situations and exercises.
This also includes management of mobilization readiness programs to
include training exercises; development of operational plans for all
contingencies; performance assessments; and, formulation of remedial
action programs.

**None reported - Y240 [Management Headquarters---Manpower
Management.]{.underline}** This function includes oversight, direction,
and control of subordinate manpower offices and centers through
developing and issuing manpower management policies; providing policy
guidance; reviewing and evaluating program performance; and, conducting
or reviewing mid- and long-range planning, programming, and budgeting.

**6 FTE - Y245 -- [Manpower Management Operations.]{.underline} *No
definition at this time. To be developed.***

##### 18 FTE - Y400 -- [Legal Services.]{.underline} *No definition at this time. To be developed.*

##### 165 FTE - Y401 -- [General Attorney Services.]{.underline} *No definition at this time. To be developed.*

##### 12 FTE - Y403 -- [Paralegal.]{.underline} *No definition at this time. To be developed.*

**17 FTE - Y405 [Management Headquarters---Legal
Services.]{.underline}** This function includes oversight, management,
and control of legal programs and/or subordinate legal offices. Legal
services include, but are not limited to, providing legal advice to or
on behalf of senior Departmental officials; developing, issuing, and
defending legal policies and providing policy guidance; reviewing,
analyzing, and evaluating program performance; allocating and
distributing resources; and, conducting or reviewing mid- and long-range
planning, programming, and budgeting.

# 15 FTE - Y410 -- [Criminal Investigation.]{.underline} *No definition at this time. To be developed.*

**127 FTE - Y415 [Legal Services and Support.]{.underline}** This
function includes the management of, and operations typically performed
by, legal offices at all levels within the DOC. Legal operations
typically include, but are not limited to, legal advice to commanders,
directors, managers, supervisors, and members of their organizations as
well as to individual military members, civilian employees, eligible
dependents, and retirees. This includes representation of DOC Components
and organizations to other foreign, state, and local governments; other
U.S. government agencies; and private organizations and persons. This
includes participation in administrative and judicial litigation (to
include military justice); adjudication of trial and appellate court
cases; and, adjudication of claims and security clearance
investigations. It also includes court reporting and legal and
litigation studies.

##### 3 FTE - Y440 -- [Federal Licensing and Permitting.]{.underline} *No definition at this time. To be developed.*

##### 242 FTE - Y450 -- [Maritime Activities.]{.underline} *No definition at this time. To be developed.*

**90 FTE - Y501 [Management Headquarters---Public
Affairs.]{.underline}** This function includes oversight, direction, and
control of the respective Public Information, Internal Information, and
Community Relations Programs. Functional objectives are achieved through
the development and issuance of programmatic policy and policy guidance;
oversight, review, and evaluation of program performance of subordinate
organizations; allocation and distribution of resources; and mid- and
long-range planning, programming, and budgeting. This function includes
providing advice and counsel to respective senior leadership and staff
and subordinate public affairs activities and operations in formulating
decisions, policies, and positions regarding public affairs issues and
issue management. This function also includes serving as the official
spokesperson at the respective organizational level on public issues and
interests. Public Affairs deals with issues of public interest and
communicating with and informing the internal DOC and external publics
on those issues. This function does not include oversight of liaison
support for protocol matters concerning official visits, ceremonies, and
events that are coded Y525. It also excludes oversight of legislative
liaison work performed as part of the legislative affairs activity coded
Y610.

**161 FTE - Y510 [Budget and Financial Program
Management.]{.underline}** This function includes budget administration
and agency management.

**27 FTE - Y511 [Budget Execution Support Services.]{.underline}** This
function includes processing, monitoring, reconciling, and reporting of
various financial analyses to various program offices within an agency.

**51 FTE - Y515 [Public Affairs Program Activities and
Operations.]{.underline}** This function includes providing program
management and operational guidance of public affairs activities and
operations to include producing and providing public affairs policies,
products, and services. Functional objectives are achieved by the review
of policies; development and issuance of policies and operating
guidance; planning, programming, and budgeting; and evaluating
operational performance and management of public affairs operating
activities and their associated policies, products and services. This
function may include providing advice and counsel to respective
leadership and staff and subordinate public affairs activities and
operations in formulating decisions, policies, and positions regarding
public affairs issues and issue management. This function may also
include serving as the official spokesperson at the respective
organizational level on public issues and interests. This function
includes editorial operations; speech writing; spaper, bulletin, and
magazine publication; community relations programs; speakers bureaus;
press releases and stories; broadcasting; Worldwide Web and other
Internet operations, products, and services; media relations and
operations; public communication and correspondence; and command and
internal information and communications. Public Affairs deals with
issues of public interest and communicating with and informing the
internal DOC and external publics on those issues. This function
excludes liaison support for protocol matters concerning official
visitations, ceremonies, and events that are coded Y525. It also
excludes legislative liaison activities coded Y620 and advertising
support for military and civilian recruiting coded B120 and B220,
respectively.

**1 FTE - Y520 [Public Works and Real Property Maintenance Program
Management.]{.underline}** This function includes management and
strategic direction of the Federal building program.

**None reported - Y525 [Protocol Operations.]{.underline}** This
function includes program management and operational guidance of
protocol operations to include providing liaison, coordination, and
official representation services. This function includes providing
advice and counsel to respective leadership and staff, and subordinate
protocol offices regarding protocol matters and issues. This function
also includes conducting and coordinating required support, and
developing and determining the correct policy, guidance, plans,
processes, and procedures to be used to ensure the appropriate orders of
precedence and etiquette are followed when hosting or conducting various
types of visitations, ceremonies, and events. It also may include
providing official liaison between organizations both internal and
external to the Department. This function does not include Public
Affairs operations (coded Y515) that deal with issues of public interest
and communicating with and informing the internal DOC and external
publics on those issues. This function also does not include legislative
liaison activities coded Y620. The protocol function may be performed by
offices at all levels within the DOC.

**None reported - Y527 [Other Protocol Activities.]{.underline}** This
function includes protocol activities not addressed by other function
codes.

##### 4 FTE - Y530 -- [Personnel, Community Activities and Manpower Program Management.]{.underline} *No definition at this time. To be developed.*

##### 165 FTE - Y540 -- [Maintenance and Logistics Program Management.]{.underline} *No definition at this time. To be developed.*

**19 FTE - Y550 [Information and Telecommunications Program
Management.]{.underline}** This function includes planning, direction,
and control of information programs.

**4 FTE - Y560 [Management Headquarters---Visual
Information.]{.underline}** This function includes the oversight,
direction, and control of visual information. Functional objectives are
achieved through the development and issuance of programmatic policy and
policy guidance for visual information; oversight, review, and
evaluation of program performance of subordinate organizations;
allocation and distribution of resources; and, mid- and long-range
planning, programming, and budgeting.

**32 FTE - Y570 [Visual Information Program Activities and
Operations.]{.underline}** This function includes program management and
operational guidance of visual information operations to include
producing and providing visual information products and services (either
through in-house capabilities or acquired through contract support.
Functional objectives are achieved by the development, issuance, and
review of operating guidance; planning, programming, and budgeting; and
evaluating operational performance and management of visual information
support. This also includes the design, generation, storage, production,
distribution, disposition, and life cycle management of still
photographs, digital still images, motion pictures, analog and digital
video recordings, visual information productions, certain graphic arts
(such as paintings, line drawings, and montages) and related captions,
overlays, and intellectual control data.

**13 FTE - Y610 [Management Headquarters---Legislative
Affairs.]{.underline}** This function includes the oversight and
management of the DOC legislative program; arrangement for witnesses and
testimony at Congressional hearings; coordination of responses to
Congressional inquiries; DOC support of Congressional travel;
arrangements for security clearances for members of Congressional
staffs; and internal coordination of Departmental transcripts.

**33 FTE - Y620 [Legislative Affairs.]{.underline}** This function
includes oversight and monitoring of the Department liaison activities
with the United States Congress and communication of the
Administration\'s and the Secretary of Commerce\'s position on the DOC
legislative agenda to senior leadership of the DOC.

**15 FTE - Y651 [Identifying and Developing Consumer/Customer
Information Services.]{.underline}** This function includes providing
the public with consumer information from all agencies.

# 5 FTE - Y720 -- [Historical or Heraldry Services.]{.underline} This function includes operations that preserve, critically interpret, disseminate, and teach history and heraldry; provide historical advice; and stimulate historical mindedness. This includes providing historical information and "lessons learned" to support problem solving and decision making through well-research historical studies, analyses, and institutional memory. This includes historical programs to include monographs; histories, documentary collection; oral history interviews; and doctrinal and special studies on topics and events of historical significance.

**122 FTE - Y810 [Management Headquarters---Administrative
Support.]{.underline}** This function includes the oversight, direction,
and control of administrative support programs and subordinate offices,
centers, and libraries through developing and issuing policies (e.g.,
compliance with Paperwork Reduction Act and the Administrative
Procedures Act); providing policy guidance; and analyzing, evaluating,
and reviewing performance. Programs include, but are not limited to, the
Freedom of Information Program, Privacy Program, and Federal Voting
Assistance Program. Administrative support services include
administrative management and correspondence services; documentation
services; directives and records management services; microfilming and
library services; printing and reproduction services; and, document
automation and production services.

**235 FTE - Y815 [Administrative Support Program
Management.]{.underline}** This function includes providing program
management and operational guidance for administrative support programs
(such as the Freedom of Information Program, Privacy Program, and
Federal Voting Assistance Program) to ensure compliance with federal
statutory and regulatory guidelines. This may include providing advice
and assistance to senior leaders and staff at all levels of the DOC.
This also may include serving as official spokesperson at the designated
organizational level on program issues and interests.

**15 FTE - Y820 [Administrative Management and Correspondence
Services.]{.underline}** This function includes services typically
performed by internal mail and messenger centers, administrative support
offices and centers, as well as administrative support that is severable
from the function it supports. It includes the coordination, processing,
and distribution of paper communications and general service messages;
translation services; management and processing of forms; and, other
management record-keeping duties.

**2 FTE - Y830 [Documentation Services.]{.underline}** This function
includes services typically performed by word processing centers to
include the creation, maintenance, and disposition of documents;
documents storage; and, retrieval systems and services. This excludes
warehousing of publications coded T150.

**7 FTE - Y840 [Directives and Records Management
Services.]{.underline}** This function includes services typically
provided by forms and records management centers and offices to include
manuscript preparation and writer-editor services; design, coordination,
indexing, distribution, and periodic review of forms, directives,
regulations, orders, and other official publications; and,
authentication and distribution of administrative orders. This function
excludes warehousing and distribution of publications coded T150.

**32 FTE - Y850 [Microfilming and Library Services.]{.underline}** This
function includes services typically provided by microfilming centers;
technical information centers; and reference and technical libraries at
hospitals, shipyards, schools and other DOC facilities.

**43 FTE - Y860 [Printing and Reproduction Services.]{.underline}** This
function includes support services typically performed by central
printing and reproduction facilities to include printing, binding,
duplication, and copying services. This excludes user-operated office
copying and warehousing and distribution of publications coded T150.

**25 FTE - Y880 [Document Automation and Production
Services.]{.underline}** This function includes centralized conventional
desktop publishing services (to include on-line binding and finishing
services); centralized services for the conversion of digital files to
publishing formats; and document/data conversion of legacy paper
documents (to include oversized large formats), microfilm, and existing
digital data to formats. It includes creation of interactive multi-media
publications (to include merging of voice, video, and interactive
digital files) and the conversion of existing digital files to formats
which facilitate on-line access, retrieval, and viewing. This function
also includes the management and maintenance of numerous digital
document libraries and databases which house a variety of documents and
data, including directives, regulations, administrative publications,
specifications, standards, and contracting data for on-line access,
retrieval, and viewing. It also includes the production of ISO 9660
compliant CD-Recordables (CD-Rs) with associated labeling and packaging
and the production of quick turnaround and short run-length black and
white, spot/accent color, and full color output (to include oversized,
large format output, signage and banners) from a variety of hardcopy and
digital files.

**47 FTE - Y899 [Other Administrative Support Activities.]{.underline}**
This function includes administrative support activities not addressed
by other function codes.

**150 FTE - Y999 [Other Functions.]{.underline}** This function includes
administration of multiple support requirements.

**537 FTE - Y000 [Administrative Support.]{.underline}** This function
includes clerical and administrative support for program services.

**Z---MAINTENANCE, REPAIR, ALTERATION, AND MINOR CONSTRUCTION OF REAL
PROPERTY**

**21 FTE - Z110 [Management of Major Construction of Real
Property.]{.underline}** This function includes the supervision,
inspection, and administration of contract construction work; technical
assistance in contract negotiations; preparation of contract
modifications; and, surveillance of construction projects. This includes
the collection of engineering and design technical data; conduct of
construction reviews before contract award; quality assurance of ongoing
construction; documentation and commissioning for transfer of completed
work to the appropriate agency; and, the technical and policy review of
such work.

**13 FTE - Z120 [Real Estate/Real Property Acquisition.]{.underline}**
This function includes acquiring real property or interest in real
property by purchase, lease, condemnation, exchange, gift, or
transfer/permit. This includes the approval, disapproval, and/or control
of real estate planning reports, acquisition directives, surveys, maps,
title evidence, title insurance, appraisals, non-standard estates,
condemnation assemblies, relocation applications, offers to sell, final
title opinions, environmental reports, cultural-historical reports, and
other real estate acquisition documents such as deeds and leases. This
also includes negotiations for, and acceptance or rejection of, offers
and counteroffers and determinations on the value to be paid for the
acquisition of real property. It also includes the authority for
proposed acquisitions, title status, direct purchase or condemnation
decisions, relocation assistance payments and claims, settlement in
court cases, gross value estimates in project decision documents, and
risk assessments. It also includes preparation of various real estate
documents that may be done in-house or, if performed by contractors,
includes contract management.

**8 FTE - Z199 [Other Real Property Program and Project Management
Activities.]{.underline}** This function includes real property program
and project management activities not addressed by other function codes.

**29 FTE - Z992 [Minor Construction, Maintenance and Repair of Buildings
and Structures Other]{.underline} [than Family Housing.]{.underline}**
This function includes alteration and repair (i.e., minor construction)
and associated non-professional design services for buildings and
structures other than family housing. It includes exterior and interior
painting and glazing; roofing; tiling; flooring; screens and blinds
repair; and interior plumbing. It includes electrical repair (to include
elevators, escalators, and moving walks); repair of interior heating
equipment (including heat sources under 750,000 BTU capacity); and
repair to appliances (to include installed food service and related
equipment). It includes repair to air conditioning and refrigeration
units under a 5-ton capacity; and repair of other equipment affixed as
part of the building and not included in other activities (e.g., air
traffic control equipment, medical equipment, and training simulators).
It also includes repair to fencing, flagpoles, guard and watchtowers,
grease racks, unattached loading ramps, training facilities other than
buildings, monuments, grandstands and bleachers, elevated garbage racks,
and other miscellaneous structures.

**16 FTE - Z993 [Maintenance and Repair of Grounds and Surfaced
Areas.]{.underline}** This function includes maintenance, repair,
protection and development of land, water, and the reable natural
resources; fish and wildlife habitats; training areas and ranges;
administration of agriculture and grazing leases and management expenses
for forest areas, except when environmental compliance/conservation
related. Maintenance of natural resources that are environmental
compliance/conservation related are coded E120.

· [Grounds (Improved).]{.underline} This includes maintenance and repair
of improved grounds, including lawns, drill fields, parade grounds,
athletic and recreational areas, cemeteries, other ground areas,
landscape and windbreak plants, turf grass, ground cover plantings,
crushed rock and gravel blankets, and accessory drainage systems. These
grounds are normally subject to annual fixed requirements for grounds
maintenance measures consisting of seeding, fertilizing, policing,
watering, mowing, weed control, pruning, dust control, and other
essential grounds operations.

· [Grounds (Other than Improved).]{.underline} This includes maintenance
and repair of small arms ranges, artillery ranges, antenna fields, drop
zones, maneuver areas, testing and artillery ranges, igloo yards, safety
and security zones, and firebreaks. It also includes grounds such as
wildlife conservation areas, deserts, swamps, ponds, lakes, streams,
estuaries for fish and waterfowl habitats, and similar areas. These
grounds are normally subjected to maintenance measures such as open
drainage and watersheds to preclude erosion and sedimentation; planting
vegetation, utilization of structural measures and non vegetative
surface treatments to control dust, erosion, and surface water; mowing,
prescribed burning and herbicides to control weeds, brush, vegetative
fire hazard and poisonous plants; and, cleanup of storm damage. This
applies to all active and inactive facilities.

· [Surfaced Areas.]{.underline} This includes all rigid, flexible, and
miscellaneous graded and stabilized (other than grassed) pavements used
for vehicular, aircraft, and pedestrian traffic, and appurtenances. It
includes concrete, bituminous, gravel, stabilized, graded, or other hard
surfaced (e.g., cobblestone, and paving block) streets, service drives,
alleys, sidewalks, open storage areas, parking areas, aircraft runways,
aircraft taxiways, aircraft aprons, heliports, hardstands, vehicular and
railroad bridges, training bridges, railroad trestles and appurtenances
such as shoulders, culverts, storm drainage features, sub-grade drains,
footbridges, and covered walks not attached to a building. It also
includes traffic control signs and markings, pavement numbering and
marking, and tie-down anchors. It includes paving, pothole/crack repair,
inspection, sealing, painting, and other related activities and sweeping
and snow removal from streets and airfields. This applies to all active
and inactive facilities.

**45 FTE - Z999 [Maintenance, Repair and Minor Construction of Other
Real Property.]{.underline}** This function includes maintenance,
repair, alteration, and minor construction of real property not
addressed by other function codes.

**21 FTE - Z000 [Administrative Support.]{.underline}** This function
includes administrative support for buildings management continuing
operations.

**Determining Scope / Agency-Specific Factors:**

+--------------------------+--------------------------+----------------+
| **Data Questions to      | **Recommended Data       | **Status of    |
| Answer**                 | Source(s) / Approaches** | Data           |
|                          |                          | Collection /   |
|                          |                          | Challenges**   |
+--------------------------+--------------------------+----------------+
| -   How are you grouping | -   FAIR Act Inventory   |                |
|     the positions and    |                          |                |
|     why (e.g., by        | -   Management           |                |
|     activity, by         |     Determination        |                |
|     geographic location, |                          |                |
|     by function)?        | Web Sites:               |                |
|                          |                          |                |
| -   How many positions   | -                        |                |
|     are included in the  |  <http://www.whitehouse. |                |
|     study?               | gov/omb/procurement/fair |                |
|                          | /2004_reason_codes.html> |                |
| -   What are the         |                          |                |
|     positions coded as   | -   <http://www.whi      |                |
|     (OMB reason and      | tehouse.gov/omb/procurem |                |
|     function codes)?     | ent/fair/2005_fair/2005_ |                |
|                          | inv_function_codes.html> |                |
| -   Based on the scope,  |                          |                |
|     briefly describe the |                          |                |
|     mission and tasks    |                          |                |
|     performed at the     |                          |                |
|     activity / location  |                          |                |
|     / function (**NOTE:  |                          |                |
|     this information     |                          |                |
|     will be used by      |                          |                |
|     person conducting    |                          |                |
|     the market           |                          |                |
|     research**).         |                          |                |
+--------------------------+--------------------------+----------------+
| -   What are the job     | -   FAIR Act Inventory   |                |
|     series / titles for  |     Coordinator          |                |
|     each position?       |                          |                |
|                          | -   HR Information       |                |
| -   Briefly describe the |     System               |                |
|     job duties for each  |                          |                |
|     position. What is    | -   Human Resources      |                |
|     each position        |     Staff                |                |
|     responsible for?     |                          |                |
|                          | -   Position Description |                |
| -   How many people make |     review               |                |
|     up these positions   |                          |                |
|     (FTE and part-time)? | -   Function / Activity  |                |
|                          |     management           |                |
| -   Are there other      |                          |                |
|     functions /          | -   For contractor data, |                |
|     activities closely   |     Contracting Officer  |                |
|     tied to the          |     Technical            |                |
|     positions under      |     Representative       |                |
|     review? If so, list  |                          |                |
|     and briefly describe |                          |                |
|     the relationship.    |                          |                |
|                          |                          |                |
| -   Are managers and /   |                          |                |
|     or supervisors part  |                          |                |
|     of the positions     |                          |                |
|     under review?        |                          |                |
|                          |                          |                |
| -   Do contractors       |                          |                |
|     support the function |                          |                |
|     / activity           |                          |                |
|     positions? If yes:   |                          |                |
|                          |                          |                |
|     -   List the company |                          |                |
|         name and briefly |                          |                |
|         describe the     |                          |                |
|         scope of work    |                          |                |
|                          |                          |                |
|     -   Number of        |                          |                |
|         contractors      |                          |                |
|         on-site          |                          |                |
+--------------------------+--------------------------+----------------+

**General Assessment:**

+--------------------------+--------------------------+----------------+
| **Data Questions to      | **Recommended Data       | **Status of    |
| Answer**                 | Source(s) / Approaches** | Data           |
|                          |                          | Collection /   |
|                          |                          | Challenges**   |
+--------------------------+--------------------------+----------------+
| -   What are the         | -   Function / activity  |                |
|     performance delivery |     owners               |                |
|     standards for these  |                          |                |
|     activities?          | -   Select customers     |                |
|                          |                          |                |
|     1.  Is workload data | -   Performance survey   |                |
|         available        |     results              |                |
|         (reports on      |                          |                |
|         volume, system   |                          |                |
|         time, customer   |                          |                |
|         satisfaction,    |                          |                |
|         data accuracy,   |                          |                |
|         etc.) to measure |                          |                |
|         against          |                          |                |
|         standards?       |                          |                |
|                          |                          |                |
|     2.  Does the         |                          |                |
|         function /       |                          |                |
|         activity meet    |                          |                |
|         the standards?   |                          |                |
|                          |                          |                |
| ```{=html}               |                          |                |
| <!-- -->                 |                          |                |
| ```                      |                          |                |
| -   Are \"customers\"    |                          |                |
|     happy with the       |                          |                |
|     performance? Provide |                          |                |
|     examples, if         |                          |                |
|     possible.            |                          |                |
|                          |                          |                |
| -   Is there any         |                          |                |
|     relevant report that |                          |                |
|     provides useful      |                          |                |
|     information (e.g.,   |                          |                |
|     GAO, IG, PART)?      |                          |                |
|     Provide relevant     |                          |                |
|     highlights.          |                          |                |
+--------------------------+--------------------------+----------------+

**Market Assessment:**

+--------------------------+--------------------------+----------------+
| **Data Questions to      | **Recommended Data       | **Status of    |
| Answer**                 | Source(s) / Approaches** | Data           |
|                          |                          | Collection /   |
|                          |                          | Challenges**   |
+--------------------------+--------------------------+----------------+
| Based on the task        | -   Contracting Officer  |                |
| descriptions (gathered   |                          |                |
| in the "Determining      | -   (If contracting      |                |
| Scope / Agency-Specific  |     officer or others    |                |
| Factors" Section),       |     are conducting the   |                |
| conduct market research: |     research) GSA        |                |
|                          |     E-Library:           |                |
| -   Is there an          |                          |                |
|     established market   |     -   <h               |                |
|     for delivery of the  | ttp://www.gsaelibrary.gs |                |
|     service / tasks      | a.gov/ElibMain/ElibHome> |                |
|     described?           |                          |                |
|                          |     -   Enter a key word |                |
| ```{=html}               |         in the Search    |                |
| <!-- -->                 |         field (e.g.,     |                |
| ```                      |         information      |                |
| -   What is the level of |         technology       |                |
|     competition or       |         support) to      |                |
|     potential            |         bring up a list  |                |
|     competition in that  |         of schedule      |                |
|     market (e.g., based  |         holder vendors   |                |
|     on the number of     |         that supply the  |                |
|     vendors listed, is   |         service /        |                |
|     the function /       |         product under    |                |
|     activity widely      |         review           |                |
|     available in the     |                          |                |
|     market)?             | -   Could also research  |                |
|                          |     whether Government   |                |
| -   **CALL THREE VENDORS |     Wide Acquisition     |                |
|     AND DOCUMENT THE     |     Contracts (GWAC) and |                |
|     FOLLOWING:**         |     JWOD contracts are   |                |
|                          |     available            |                |
| > Company Name           |                          |                |
|                          | -   Jefferson Solutions  |                |
| -   Contact Information  |                          |                |
|     (person contacted,   |     -   <jtress@         |                |
|     date contacted,      | jeffersonconsulting.com> |                |
|     company address and  |                          |                |
|     phone number)        |     -   <tpena@          |                |
|                          | jeffersonconsulting.com> |                |
| -   Estimated price      |                          |                |
|                          |                          |                |
| -   How is pricing       |                          |                |
|     determined (e.g.,    |                          |                |
|     number of staff      |                          |                |
|     dedicated, fixed     |                          |                |
|     price per employee   |                          |                |
|     served / number of   |                          |                |
|     systems maintained,  |                          |                |
|     square footage,      |                          |                |
|     etc.)                |                          |                |
|                          |                          |                |
| -   Would the vendor bid |                          |                |
|     on the function /    |                          |                |
|     activity?            |                          |                |
|                          |                          |                |
| **NOTE:** When calling   |                          |                |
| vendors, say that you    |                          |                |
| are conducting           |                          |                |
| preliminary market       |                          |                |
| research to determine    |                          |                |
| the feasibility of an    |                          |                |
| A-76 competition.        |                          |                |
+--------------------------+--------------------------+----------------+

**Service-Specific:**

+--------------------------+--------------------------+----------------+
| **Data Questions to      | **Recommended Data       | **Status of    |
| Answer**                 | Source(s) / Approaches** | Data           |
|                          |                          | Collection /   |
|                          |                          | Challenges**   |
+--------------------------+--------------------------+----------------+
| -   Is there an existing | -   Contracting Officer  |                |
|     vehicle to easily    |                          |                |
|     procure such         | -   Function / activity  |                |
|     services (e.g.,      |     owners               |                |
|     blanket purchase     |                          |                |
|     agreement, or BPA)?  |                          |                |
|     If so, what is the   |                          |                |
|     contract number and  |                          |                |
|     what is the award    |                          |                |
|     performance period   |                          |                |
|     (e.g., established   |                          |                |
|     in FY 2005; base     |                          |                |
|     year plus four       |                          |                |
|     option years)?       |                          |                |
|                          |                          |                |
| -   Could you specify    |                          |                |
|     the contract in      |                          |                |
|     performance-based    |                          |                |
|     terms (e.g.,         |                          |                |
|     Government states    |                          |                |
|     the results desired  |                          |                |
|     and allows the       |                          |                |
|     vendor to detail the |                          |                |
|     approach)?           |                          |                |
|                          |                          |                |
| -   How serious are the  |                          |                |
|     consequences of      |                          |                |
|     service interruption |                          |                |
|     arising from         |                          |                |
|     contract failure?    |                          |                |
|     How likely is such a |                          |                |
|     failure?             |                          |                |
|                          |                          |                |
| -   Are there any        |                          |                |
|     sensitive data       |                          |                |
|     issues that must be  |                          |                |
|     considered? If so,   |                          |                |
|     briefly describe.    |                          |                |
+--------------------------+--------------------------+----------------+

**Identification of Constraints:**

+--------------------------+--------------------------+----------------+
| **Data Questions to      | **Recommended Data       | **Status of    |
| Answer**                 | Source(s) / Approaches** | Data           |
|                          |                          | Collection /   |
|                          |                          | Challenges**   |
+--------------------------+--------------------------+----------------+
| -   Are resources        | -   Function / activity  |                |
|     available to conduct |     owners               |                |
|     a streamlined or     |                          |                |
|     standard             |                          |                |
|     competition?         |                          |                |
|                          |                          |                |
| -   Does the agency      |                          |                |
|     have, or have access |                          |                |
|     to, the skills       |                          |                |
|     required to prepare  |                          |                |
|     specifications,      |                          |                |
|     evaluate proposals,  |                          |                |
|     and manage the       |                          |                |
|     contract?            |                          |                |
|                          |                          |                |
| -   What are the likely  |                          |                |
|     implications of      |                          |                |
|     moving from direct   |                          |                |
|     government delivery  |                          |                |
|     to competitive       |                          |                |
|     sourcing?            |                          |                |
|                          |                          |                |
| -   Are there timing     |                          |                |
|     issues, e.g., is     |                          |                |
|     there a large        |                          |                |
|     initiative now or in |                          |                |
|     the near future that |                          |                |
|     hinders the ability  |                          |                |
|     to conduct a         |                          |                |
|     competition (e.g.,   |                          |                |
|     reorganization, peak |                          |                |
|     work times, new      |                          |                |
|     responsibilities,    |                          |                |
|     etc.)?               |                          |                |
|                          |                          |                |
| -   Would a potential    |                          |                |
|     competition reduce   |                          |                |
|     the number of        |                          |                |
|     managers /           |                          |                |
|     supervisors and how  |                          |                |
|     does that impact the |                          |                |
|     ability to retain    |                          |                |
|     institutional        |                          |                |
|     knowledge and        |                          |                |
|     expertise?           |                          |                |
|                          |                          |                |
| -   Generally, is the    |                          |                |
|     work severable from  |                          |                |
|     other activities     |                          |                |
|     performed by         |                          |                |
|     government           |                          |                |
|     employees?           |                          |                |
+--------------------------+--------------------------+----------------+

**Cost / Benefit Analysis:**

+--------------------------+--------------------------+----------------+
| **Data Questions to      | **Recommended Data       | **Status of    |
| Answer**                 | Source(s) / Approaches** | Data           |
|                          |                          | Collection /   |
|                          |                          | Challenges**   |
+--------------------------+--------------------------+----------------+
| -   Determine potential  | -   Function / activity  |                |
|     savings:             |     owners               |                |
|                          |                          |                |
|     -   Document the     |                          |                |
|         basic cost of    |                          |                |
|         the function /   |                          |                |
|         activity as it   |                          |                |
|         stands today.    |                          |                |
|                          |                          |                |
|     -   Compare with the |                          |                |
|         average estimate |                          |                |
|         price provided   |                          |                |
|         by vendors.      |                          |                |
|                          |                          |                |
|     -   Subtract the     |                          |                |
|         lower from the   |                          |                |
|         higher to        |                          |                |
|         estimate         |                          |                |
|         potential        |                          |                |
|         savings.         |                          |                |
|                          |                          |                |
| -   Determine the cost   |                          |                |
|     of a competition.    |                          |                |
|                          |                          |                |
| ```{=html}               |                          |                |
| <!-- -->                 |                          |                |
| ```                      |                          |                |
| -   When estimating the  |                          |                |
|     costs of a potential |                          |                |
|     competition, OMB     |                          |                |
|     uses a standard of   |                          |                |
|     \$2,500 per FTE      |                          |                |
|     (number of FTEs X    |                          |                |
|     \$2,500 = X). Feel   |                          |                |
|     free to use any      |                          |                |
|     government estimate  |                          |                |
|     formula established  |                          |                |
|     by your agency       |                          |                |
|     (provide formula if  |                          |                |
|     deviating from OMB's |                          |                |
|     above).              |                          |                |
|                          |                          |                |
| ```{=html}               |                          |                |
| <!-- -->                 |                          |                |
| ```                      |                          |                |
| -   **NOTE: Determining  |                          |                |
|     if a function /      |                          |                |
|     activity yields good |                          |                |
|     or bad Return on     |                          |                |
|     Investment is not    |                          |                |
|     based on cost alone. |                          |                |
|     Cost is only one of  |                          |                |
|     the factors          |                          |                |
|     involved.**          |                          |                |
+--------------------------+--------------------------+----------------+

**Identification of Alternatives:**

+--------------------------+--------------------------+----------------+
| **Data Questions to      | **Recommended Data       | **Status of    |
| Answer**                 | Source(s) / Approaches** | Data           |
|                          |                          | Collection /   |
|                          |                          | Challenges**   |
+--------------------------+--------------------------+----------------+
| -   If analysis shows    | -   Function / activity  |                |
|     bad return on        |     owners               |                |
|     investment, but also |                          |                |
|     shows that the       |                          |                |
|     function or activity |                          |                |
|     is not meeting       |                          |                |
|     standards, provide a |                          |                |
|     brief recommendation |                          |                |
|     on approaches to     |                          |                |
|     improve.             |                          |                |
+--------------------------+--------------------------+----------------+

**FINAL STEPS:**

-   Assign someone to draft a report that consolidates the above
    findings (can provide samples)

    -   With the rationale narrative justified through the above
        findings, the report should conclude with one of two
        recommendations (shown in general terms below):

        -   Findings show potential good return on investment for your
            organization. Recommend moving to pre-planning phase (list
            timeframe)

        -   Findings do not show good return on investment.
            Recommendations could include changing the FAIR Act coding
            in the next fiscal year to (provide appropriate coding),
            using an alternative management approach described in the
            "Identification of Alternatives" section, or re-assessing
            feasibility in three to five years.

-   Provide the report to appropriate management for review and final
    input

-   Working with your organization's competitive sourcing points of
    contact, submit the final report to the Department's Office of
    Acquisition management

**Indicators of Good Return on Investment (Examples)**

-   The function or activity is not meeting standards and could be
    streamlined to improve performance

-   Workload data is available to measure performance

-   Service is widely available in the private sector and preliminary
    market research shows interest from vendors

-   It is easy to describe the outcomes desired and the tasks associated
    with performing the function / activity

-   Estimated 10% savings potential based on initial cost / benefit
    analysis

**Indicators of Limited to No Return on Investment (Examples)**

-   Entering a pre-planning phase or potential competition would be
    disruptive to the organization

-   Function / activity owners can not adequately describe the work
    performed by the function / activity under review and workload data
    is not easily accessible

-   Based on preliminary market research, vendors would not bid on the
    function / activity

-   Commercially available functions / activities under review cannot be
    severed from associated inherently governmental functions

-   Based on initial cost / benefit analysis, a competition would cost
    more than the potential savings yielded

### Overall Checklist:

### Did you...?

+---------------------------------------------------+------------------+
| ### Major Task                                    | ### Status       |
+---------------------------------------------------+------------------+
| Determine the exact scope of the study (number of |                  |
| FTE, part-time employees under review)            |                  |
+---------------------------------------------------+------------------+
| Determine performance standards                   |                  |
+---------------------------------------------------+------------------+
| Gather workload data                              |                  |
+---------------------------------------------------+------------------+
| Determine and adequately describe the tasks       |                  |
| involved in performing this function or activity  |                  |
+---------------------------------------------------+------------------+
| Conduct and document market research by           |                  |
| contacting at least three vendors                 |                  |
+---------------------------------------------------+------------------+
| Determine the service-specific factors that       |                  |
| influence the ability to develop, award and       |                  |
| administer a potential private sector contract    |                  |
+---------------------------------------------------+------------------+
| Identify constraints associated with conducting a |                  |
| potential competition                             |                  |
+---------------------------------------------------+------------------+
| Conduct your cost / benefit analysis              |                  |
+---------------------------------------------------+------------------+
| As applicable, identify alternatives if           |                  |
| competitive sourcing does not appear to be an     |                  |
| appropriate management tool                       |                  |
+---------------------------------------------------+------------------+
| Assign someone to consolidate all findings and    |                  |
| develop a draft report                            |                  |
+---------------------------------------------------+------------------+
| Submit report to appropriate your management      |                  |
+---------------------------------------------------+------------------+
| Integrate management input into final draft and   |                  |
| submit to DOC Office of Acquisition Management    |                  |
+---------------------------------------------------+------------------+
| Receive final recommendations from the Department |                  |
+---------------------------------------------------+------------------+

**Current OMB Reporting Documents**

Below, you will find the following documents:

-   FAIR Act Inventory

-   647 Report

-   Proud to Be

-   Green Plan

***NOTE:*** The FAIR Act Inventory and 647 Report are formatted as Excel
workbooks and will be distributed electronically as appropriate.

**Competitive Sourcing**

Owner: Otto Wolff

Chief Financial Office and Assistant Secretary for Administration

202-482-4951

owolff@doc.gov

Mike Sade

Director for Acquisition Management

202-482-4248

mSade@doc.gov

Overall Status: [Green]{.underline}

**GREEN Standards for Success**

Agency: [Department of Commerce]{.underline}

Has an OMB approved "green" competition plan to compete commercial
activities available for competition;

> *DOC submitted a "green" plan strategy on September 30, 2005. DOC will
> provide an updated plan by September 15, 2006. DOC's "Yellow" plan was
> approved by OMB in FY 2004.*

Publicly announces standard competitions in accordance with the schedule
outlined in the agency "green" competition plan (*ongoing throughout
fiscal year*);

Since January 2001, has completed at least 10 competitions (no minimum
number of positions required per competition) or has completed a
sufficient number of large competitions to demonstrate meaningful use of
competitive sourcing (*ongoing throughout fiscal year*);

In the past four fiscal quarters, completed 90% of all standard
competitions in a 12-month timeframe or timeframe otherwise approved in
accordance with the Circular (*ongoing throughout fiscal year*);

In the past four fiscal quarters, completed 95% of all streamlined
competitions in a 90-day timeframe or timeframe otherwise approved in
accordance with the Circular (*ongoing throughout fiscal year*);

In the past year, canceled fewer than 10% of publicly announced standard
and streamlined competitions (*ongoing throughout fiscal year*);

Has OMB reviewed written justifications for categories of commercial
activities determined to be unsuitable for competition (*by June 30
annually*);

> *Taking this a step further, the DOC Competitive Sourcing Office meets
> with all bureaus and offices to discuss written justifications and if
> determined to be insufficient, asks for and receives either (a)
> changes in the inventory, or (b) revisions to the narrative
> justifications to more thoroughly support the coding*

Structures competitions in a manner to encourage participation by both
private and public sectors as typically demonstrated by receipt of
multiple offers and/or by documented market research, as appropriate
(*ongoing throughout the fiscal year*); and

> *DOC has instituted a requirement that all A-76 competitions go before
> the Acquisition Review Board to ensure maximum competition, proper
> risk mitigation/management, etc. As a result, our on-going and future
> competitions go through the same rigor as our multi-million dollar
> procurements. Furthermore, DOC's feasibility study approach includes a
> requirement to conduct market research and canvas the private and
> public sectors to determine the potential for robust competition.*

Regularly reviews work performed once competitive sourcing studies are
implemented to determine if performance standards in contract or
agreement with agency provider are met and takes corrective action when
provided services are deficient (*ongoing throughout the fiscal year*).

> *DOC's contract management process is now more robust to ensure that
> proper performance standards are in place and that our contracting
> officers and contracting officer representatives (COR) are ensuring
> that those standards are met and exceeded (e.g. performance-based
> contracting training, COR training). These initiatives clearly align
> with the above goal.*

Submits quarterly reports to OMB's competitive sourcing tracking system
regarding status of pending competitions and results achieved *(at the
end of each quarter, based on tracking system release data and DOC
funding allocation*);

Has positive anticipated net savings and/or significant performance
improvement from competitions completed either in last fiscal year for
which data has been officially reported to Congress by OMB or in the
past three quarters (*ongoing*).

> *DOC has and will continue to report savings in accordance with
> section 647(b) of the Transportation, Treasury, and Independent
> Agencies Appropriations Act, FY2004 (Division F of the Consolidated
> Appropriations Act, P.L. 108-109). Overall, DOC showed a \$4.8M
> estimated savings in its FY05 Report to Congress resulting from our
> implementation of this initiative.*

**Standards for Success to MAINTAIN GREEN**

Has expressly coordinated "green" competition plan annual updates with
agency's Chief Human Capital Office (*September 2006*).

> *DOC will coordinate with the Office of Human Resource Management and
> associated bureau HR offices to ensure "green" plan integrates best
> practice human capital management activities that successfully
> progress both program initiatives.*

Through sampling, independently validates that savings to be achieved
for the prior fiscal year were realized (ongoing *throughout the fiscal
year*).

> *DOC is currently looking at the best source for savings validation,
> either through independent private sector audit firms, Office of the
> Inspector General, or another source.*

**YELLOW Standards for Success**

Agency: [Department of Commerce]{.underline}

\_\_ Has an OMB approved "yellow" competition plan to compete commercial
activities available for competition;

\_\_ Has completed one standard competition or has publicly announced
standard competitions that exceed the number of positions identified for
competition in the agency's "yellow" competition plan;

\_\_ In the past two quarters, has completed 75% of streamlined
competitions in a 90-day timeframe or timeframe otherwise approved in
accordance with the Circular;

\_\_ In the past two quarters, has canceled fewer than 20% of publicly
announced standard and streamlined competitions; and

\_\_ Has positive anticipated net savings and/or performance
improvements from competitions completed either in the last fiscal year
for which data has been officially reported to Congress by OMB or in the
past two fiscal quarters; or has taken corrective actions to address
identified weaknesses; and

\_\_ Submits quarterly reports to OMB's competitive sourcing tracking
system regarding status of pending competitions and results achieved.

**KEY MILESTONES for the Department of Commerce**

[FY 2006 -- Fourth Quarter]{.underline}

-   Announce competitions for Census (Bowie Computer Center) and Office
    of the Secretary/Photo Services, and / or provide basis for
    decisions after pre-planning analysis is complete.

-   Announce competition decisions for NOAA wide-IT and NIST managed
    desktop functions.

-   Continue implementation of feasibility study model/plan based on
    milestones in green plan. In FY05, two functions moved to
    pre-planning as a result of feasibility study findings. In FY06,
    several studies continue at NOAA.

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-   Submit updated "green" plan to OMB by September 15, 2006, that
    continues approach for reviewing most, if not all, commercially
    coded functions within the next 8-9 years with competition
    announcements based on results of feasibility reviews.

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-   Develop communication and training templates for bureaus to use when
    executing competitive sourcing program elements.

-   Submit FY06 FAIR inventory on time.

[FY 2007 -- First Quarter]{.underline}

-   Announce competitions based on results of feasibility study analysis
    and in accordance with green plan.

-   Create strategy and implementation plan for FY 2007 feasibility
    studies.

-   Refine and train new members of tiger team to assist in efforts.

[FY 2007 -- Second Quarter]{.underline}

-   Depending on feasibility study initiation, announce competitions
    based on results of feasibility study analysis and in accordance
    with green plan.

-   Issue FAIR Act guidance.

-   Refine communications strategy and tools, templates (based on
    communications task force recommendations).

[FY 2007 -- Third Quarter]{.underline}

-   Depending on feasibility study initiation, announce competitions
    based on results of feasibility study analysis and in accordance
    with green plan.

-   Submit FAIR Act Inventory on time.

-   Report out results of FY 2007 feasibility studies.

[On-going]{.underline}

-   Coordinate resources, training and tools necessary to assist bureaus
    in conducting feasibility studies and competitions.

-   Continue to participate in civilian agency interagency group.

## 

## KEY RESULTS -- We Would be Proud to Achieve

-   Savings of at least 29 percent per FTE studied in competitions
    completed in FY 07.

-   MEOs developed for all streamlined competitions completed in FY 07.

-   Two or more private sector offers in all standard competitions
    completed in FY 07.

-   Increased involvement of human resources advisors throughout the
    competitive sourcing process to close skills gaps and redeploy
    resources to higher program priorities.

### Vision

The objectives of the Department of Commerce (DOC) Competitive Sourcing
program are to:

-   Support DOC's mission by using the Circular as a management tool

-   Be fair to DOC employees

-   Improve efficiency of each targeted function

-   Plan, manage and perform competitions efficiently and effectively

-   Provide the best value to tax payers

In FY 2005, DOC, through the centralized competitive sourcing Office of
Acquisition Management and Financial Assistance (OAMFA), initiated a
feasibility study approach to accomplish the above objectives. The
outcome of this approach is to provide analysis on whether an activity
is good candidate for competition based on return on investment (ROI)
findings (see Appendix A for feasibility study report template). If
final analysis shows good basis for ROI, then the activity moves into
the pre-planning phase. If not, it is put on docket for future
feasibility review.

The long-term vision for achieving "green" status is to institutionalize
a feasibility study approach, with the Department and Bureaus partnering
to conduct the analysis and prepare functions for pre-planning.

##### FY 2005 Feasibility Studies

The following feasibility studies were initiated using DOC's FY 2004
FAIR Act inventory submission. Adjustments as necessary were made based
on a consolidation of the Department's FY 2005 submission. In addition,
many of the studies initiated in FY05 include those functions in which
smaller bureaus have memorandums of understanding, and were suggested
directly from those sources.

### 

### Highlighted Results of FY05 Feasibility Study Program

DOC will complete six feasibility studies across four bureaus by
mid-October, 2005. Of those, two activities will move into pre-planning
phases:

-   Census' Bowie Computer Center activities

-   Office of the Secretary facilities activities

Additionally, DOC would like OMB to consider two scenarios for credit
under the Circular A-76 deviation clause:

-   Office of the Secretary, Office of Security activities (see page
    four)

-   NIST Personnel Management and Facilities activities (see page five).

**Note on NIST and NOAA Studies:**

The National Institute of Standards and Technology's (NIST) ability to
actively pursue A-76 competitions is hindered due to a congressional
reporting requirement that the agency share its competition plan with
Congress before announcing any studies (see below). Congress has yet to
respond, however the bureau worked with the Department to determine if
past efficiency study targets qualify for credit under Circular A-76
deviation clauses.

Appropriations language and link to the whole report (language is
towards the end of the report):

<http://thomas.loc.gov/cgi-bin/cpquery/?&r_t=h&maxdocs=100&db_id=cp108&sid=TSOPS6pOz&r_n=hr010.108&item=&sel=TOC_2205233&>

*Competitive sourcing. The conferees understand that there are efforts
within the Department of Commerce and other Departments, to use the
implementation of the President\'s Management Initiative for Competitive
Outsourcing (the A-76 process) as a way to reduce staff by more than 50
percent. This initiative is designed to compete or directly convert 15
percent of those positions identified as commercially competitive.
However, the conferees understand that efforts are underway to identify
roughly 75 percent of NIST\'s positions as commercial for purposes of
this initiative. While the conferees certainly agree that there are
certain advantages to competitive outsourcing, there is a concern that
blind implementation could severely inhibit the operations of the
Institute in the future. The conferees direct NIST to provide a detailed
plan to the Committees on Appropriations prior to any changes in support
of \`competitive outsourcing\'.*

The objective was to replicate feasibility study and streamlined
competition elements contained in the A-76 Circular. To accomplish this,
the Department allowed NIST to work directly with its competitive
sourcing contract support. Contractors conducted market research to
compare private sector costs against agency costs, as well as collect
and analyze data according the set criteria in the feasibility study
approach.

Similarly, the National Oceanic and Atmospheric Administration (NOAA) is
conducting a wide-spread and ongoing business process re-engineering
effort in its Office of Finance and Administration in several functional
areas. The Department combined with this effort to determine how
competitive sourcing can be used as a management tool.

###### FY2005 Feasibility Study Targets

+-----------------+-----------------+--------------+-----------------+
| ## *Bureau*     | ## *Location*   | #            | ## *Number of C |
|                 |                 | # *Function* | ommercial FTEs* |
+-----------------+-----------------+--------------+-----------------+
| ## *Office of   | ## *            | ##           | ## *72*         |
|  the Secretary* | Washington, DC* |  *Installati |                 |
|                 |                 | on Services* |                 |
+-----------------+-----------------+--------------+-----------------+
| ## *NIST*       | ## *Gai         | ##           | ## *428\**      |
|                 | thersburg, MD a |  *Installati |                 |
|                 | nd Boulder, CO* | on Services* |                 |
+-----------------+-----------------+--------------+-----------------+
| ## *NIST*       | ## *Ga          | #            | ## *44\**       |
|                 | ithersburg, MD* | # *Personnel |                 |
|                 |                 |  Management* |                 |
+-----------------+-----------------+--------------+-----------------+
| ## *ITA*        | ## *            | #            | ## *27*         |
|                 | Washington, DC* | # *Personnel |                 |
|                 |                 |  Management* |                 |
+-----------------+-----------------+--------------+-----------------+
| ## *ITA*        | ## *            | ## ***Regul  | ## *116*        |
|                 | Washington, DC* | atory and Pr |                 |
|                 |                 | ogram Manage |                 |
|                 |                 | ment Support |                 |
|                 |                 |  Services*** |                 |
+-----------------+-----------------+--------------+-----------------+
| ## *Census*     | ## *Bowie, MD*  | ## ***       | ## *51*         |
|                 |                 | Communicatio |                 |
|                 |                 | ns, Computin |                 |
|                 |                 | g, and Other |                 |
|                 |                 |  Information |                 |
|                 |                 |  Services*** |                 |
+-----------------+-----------------+--------------+-----------------+
| ## *TOTAL*      | ##              | ##           | ## *738\**      |
+-----------------+-----------------+--------------+-----------------+

\*FTEs reviewed under feasibility studies include mix of inherently
governmental and commercial activities.

The above number does not include the NOAA administrative functions,
which though started in FY05, will extend through early FY06. Refer to
page 8 more detail.

**Office of the Secretary: Installation Services**

The feasibility study focused on the following activities:

-   S000, Administrative Support

-   S200, Installation, Base, or Facility Management

-   S210, Building Management

-   S510, Law Enforcement, Physical Security, and Security Guard
    Operations

-   S716, Motor Vehicle Operation

-   S729, Air-Conditioning and Cold Storage Plant and Distribution
    Systems Operation and Maintenance

-   S733, Building Services

-   S736, Plumbing Craft Support Services

-   S737, Electrical Craft Support Services

-   S744, Fleet Management Services

-   S999, Other Installation Services

Highlighted Findings and Recommendations:

A full summary is attached in the Appendix B (page 16) of this document.
At a high-level, the following conclusions / recommendations are made:

-   Office of Administrative Operations -- 13 FTEs. A current efficiency
    study is underway, due for completion in 3-5 months. The results
    could significantly change the current organization structure and it
    is recommended that the Department wait until this time to conclude
    the function's feasibility for competition.

-   Office of Building Management -- 37 FTEs. It is recommended that
    this function move into a streamlined competition pre-planning
    phase, though timing is to be determined based on further issues
    described in the report.

-   Office of Security -- 22 FTEs. During the course of the feasibility
    study, OSY and the Department determined that a potential
    competition would cost much more than the office would save through
    direct conversion. As such, the office and Department established a
    contract vehicle to fill vacancies with contractors as attrition
    occurs. It is submitted that OMB grant credit under the Circular
    A-76 deviation clause.

# NIST Studies

# The goal of the efficiency studies was to reduce general management and administrative expenses, e.g., "overhead." Lower overhead expenses allow more funding to stay at the bench level for scientists. Among other changes, NIST actively reduced staff through Voluntary Early Retirement, buyouts, attrition through vacancies not filled and Reductions in Force.

# *Installation Services Activities:*

This feasibility study focused on the following activities:

-   C300, Accounting Technicians

-   D300, Statistical Analysis

-   E120, Environmental and Natural Resource Services

-   S410, Custodial Services

-   S520, Support Services to Law Enforcement, Physical Security, and
    Security Guard Operations

-   S716, Motor Vehicle Operation

-   S729, Air-Conditioning and Cold Storage Plant and Distribution
    Systems Operation and Maintenance

-   S000, Administrative Support

-   T804, Architect-Engineering

-   T807, Visual Information

-   T813, Engineering and Technical Services

-   T830, Interior/Facility Design

-   T000, Administrative Support

-   X999, Other Products Manufactured and Fabricated

-   Z992, Minor Construction, Maintenance and Repair of Buildings and
    Structures Other Than Family Housing

-   Z993, Maintenance and Repair of Grounds and Surfaced Areas

-   Z999, Maintenance, Repair and Minor Construction of Other Real
    Property

-   Z000, Administrative Support

***Personnel Management Activities:***

-   B200, Employee Development

-   B301, Processing

-   B400, Employee Relations

-   B700, Personnel Management Specialist

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-   B000, Personnel Administrative Support

Highlighted Findings:

Because NIST originally studied 428 FTEs performing installation
services, OAM could replicate elements of a feasibility study approach
to determine if a competition in this area would be a good return on
investment for the agency. We conducted market research with three firms
(ABM Industries, Emcor and PMM) to provide price quotes for services in
the Gaithersburg and Boulder areas affecting 2,664 and 384 employees,
respectively. All three firms agreed that they could provide support,
however, after providing them with physical site and space data, and
other performance work data to assist them, **none of the three firms
provided a quote.**

For personnel management, because the original number studied was 44
FTEs, Jefferson could replicate a streamlined approach. We secured
market research from three firms:

-   Employer's Plus

-   Pinnacle Business Solutions

-   Your Recruiting Company, Inc. (YRCI)

**Note:** OAM is working with NIST to finalize data analysis and will
provide the completed report by October 31.

Highlighted Recommendations:

It is recommended that NIST not move to a pre-planning phase in either
function for the following reasons:

-   Staff reductions achieved through buyouts (49 FTEs), VERA (17 FTEs)
    and RIFs (24 FTEs) occurred in FY2004. Introducing competition soon
    after would be disruptive to the organization.

-   Because of staff reductions and organizational changes, functions
    are essentially operating as a "Most Efficient Organization."

NIST will review the functions again in FY 2008, assuming Congressional
prohibition is lifted. It is submitted that OMB grant credit under the
Circular A-76 deviation clause.

# ITA: Personnel Management

The feasibility study focused on the following activities, all based in
Washington, DC:

-   B200 Employee Development -- 25 FTEs

-   B702 Personnel IT Support -- 3 FTEs

Scope could grow as other activities could be considered commercial

Office serves ITA HQ, MBDA, BIS, BEA, NTIA and EDA (through end of FY05
only, EDA outsourcing to private sector)

Highlighted Findings:

ITA has 5 personnel management related units

-   CFO/Admin Human Resources which services all ITA's HQ employees as
    well as employees of five other DOC bureaus

-   ITA USFCS's Office of Foreign Service Human Resources (OFSHR) that
    services all ITA's International stationed employees,

-   ITA USFCS Foreign Service Career Development and Assignment Staff
    (FSCD) that manages the career development and career assignment for
    ITA's Foreign Service Officers

-   ITA USFCS also has Professional Development Unit that coordinates
    the training for USFCS's domestic, international and headquarters
    employees, and

-   The Domestic Field's HR operations are provided through NOAA's
    Administrative Service Centers (ASCs).

Additional analysis is being conducted, with final findings and
recommendations to be forwarded to OMB by October 31. Early findings
show:

-   Position Descriptions need updating to truly reflect duties

-   Customer satisfaction is low

-   Services available in private sector, interested vendors (as noted
    in EDA HR outsourcing)

-   Potential for shifting some activities to HR Lines of Business
    designated service centers

-   Early findings show that function is a good candidate for
    streamlined study and / or direct conversion to an HR Lines of
    Business designated service center, timing to be determined

# ITA Data Analysis

The feasibility study focused on the following activities, all based in
Washington, DC:

-   D501 Customer Services (International Trade Specialists) -- 101 FTEs

-   D351 Economic Analysis -- 15 FTEs

Additional analysis is being conducted, with final findings and
recommendations to be forwarded to OMB by October 31. Early findings
show:

-   FAIR Act Inventory coding errors do not adequately reflect job
    duties

-   Nature of job duties (analyzing, developing and making
    recommendations for international trade agreements) requires work to
    be performed by government personnel

    -   Bias in data higher if developed by contractor (government can
        provide an objective and balanced view)

    -   International government officials (e.g. trade ministers) will
        not engage in discussions with non-government personnel

-   Difficult to document as a solid performance work statement for
    market research and potential future responses from the private
    sector

# Census Information Technology

The feasibility study focused on the following activities, at the Bowie,
MD Computer Center:

-   Office of the Chief / Facility Management - 19 FTEs

-   Computer Operations -- 19 FTEs

-   System Management -- 8 FTEs

-   Enterprise Management Services -- 3 FTEs

-   Disaster Recovery -- 2 FTEs

Highlighted Findings and Recommendations:

-   Function manages over 1,200 servers, 17 operating systems, supports
    national critical applications, Census mission critical applications

-   In all activities, performance delivery standards are met or
    exceeded, primarily due to 24x7x365 operation. There has been no
    significant down time in the history of the Center. The Systems
    Management branch received a 96% customer satisfaction rating.

-   There is a well-established market in the private sector for all
    activities within the Center, and contracting vehicles are already
    in place to easily procure services.

-   No loss of managers or supervisors (FTEs would be needed as
    COTRs/Project Managers to manage contract)

-   Position descriptions and workload data are current and available

-   Contracting to private sector or other public reimbursable source is
    contingent on completed clearances and security certification
    training

-   Limited resources to manage competition (though Department can
    alleviate some of this through coordination of tiger team)

-   Bureau focus on Decennial Census provides some additional
    constraints

-   Final report will be delivered by October 31. Early findings suggest
    that function is a good return on investment for the Department and
    can move to a pre-planning phase (timing to be determined, also
    included in final report).

# NOAA Administrative Functions

In 2004, Booz Allen Hamilton finalized its report to reorganize
administrative services at NOAA. The Inspector General (IG) Office
became involved and subsequent internal review indicated that report
findings and documentation did not fully support recommendations. The IG
recommendation that NOAA management come up with alternatives is
currently occurring within the organization. Meetings between the
Department and Bureau leadership resulted in the intersection of
competitive sourcing to determine -- as the "to be" state is finalized
-- if and how competition makes sense for the following functions:

-   IT

-   Grants

-   Finance and Budget

-   Acquisition

-   Environmental Compliance

-   Facilities and Logistics

-   Workforce Management

In July 2005, NOAA tasked managers of the above activities to complete
the feasibility study report template. The Department is currently
reviewing the drafts and will provide completed reports by October 31.

# Near Future Feasibility Studies: FY2006 through FY 2008

+---------------+-----------------+---------+----------------+-------+
| **Bureau**    | **Function /    | **Es    | **Estimated    | **FY  |
|               | Activity**      | timated | Timing**       | To    |
|               |                 | FTEs**  |                | tal** |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NOS)    | Environment     | 81      | FY06, Quarter  | 1,    |
|               |                 |         | TBD            | 218\* |
|               |                 |         |                |       |
|               |                 |         |                | Once  |
|               |                 |         |                | FSN   |
|               |                 |         |                | nu    |
|               |                 |         |                | mbers |
|               |                 |         |                | are   |
|               |                 |         |                | de    |
|               |                 |         |                | termi |
|               |                 |         |                | n-ed, |
|               |                 |         |                | will  |
|               |                 |         |                | in    |
|               |                 |         |                | clude |
|               |                 |         |                | in    |
|               |                 |         |                | final |
|               |                 |         |                | n     |
|               |                 |         |                | umber |
+---------------+-----------------+---------+----------------+-------+
| NOAA (OAR)    | Administrative  | 10      | FY06, Quarter  |       |
|               | Support         |         | TBD            |       |
|               |                 | 84      |                |       |
|               | R&D             |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NWS)    | HQ Support      | 83      | FY06, Quarter  |       |
|               |                 |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NMAO)   | Electronics     | 36      | FY06, Quarter  |       |
|               | Technicians     |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (Corp.   | Continue with   | 758     | Continuation   |       |
| Office)       | BPR,            |         | from FY05      |       |
|               | Administrative  |         | feasibility    |       |
|               | functions       |         | studies        |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (CIO)    | NOAA-wide IT    | 145     | FY06, Quarter  |       |
|               |                 |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| ITA           | Information     | 21      | FY06, Quarter  |       |
|               | Operations and  |         | TBD            |       |
|               | Information     |         |                |       |
|               | Assurance /     |         |                |       |
|               | Security;       |         |                |       |
|               | Tel             |         |                |       |
|               | ecommunications |         |                |       |
|               | Centers         |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| ITA           | Foreign Service | Up to   | FY06, Quarter  |       |
|               | Nationals       | 500\*   | TBD            |       |
|               | (FSNs)          |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NOS)    | R&D             | 79      | FY07, Quarter  | 525   |
|               |                 |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NMFS)   | Administrative  | 252     | FY07, Quarter  |       |
|               | Support         |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (OAR)    | R&D             | 113     | FY07, Quarter  |       |
|               |                 |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NESDIS) | Operations /    | 36      | FY07, Quarter  |       |
|               | Planning,       |         | TBD            |       |
|               | Visual          |         |                |       |
|               | Information and |         |                |       |
|               | Library         |         |                |       |
|               | Services        |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NMAO)   | Augmentation    | 45      | FY07, Quarter  |       |
|               | Pool,           |         | TBD            |       |
|               | Installation    |         |                |       |
|               | Services        |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NOS)    | Procurement     | 22      | FY08, Quarter  | 526   |
|               |                 |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NWS)    | Radar           | 27      | FY08, Quarter  |       |
|               | Operations      |         | TBD            |       |
|               | Center          |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NESDIS) | Maintenance and | 6       | FY08, Quarter  |       |
|               | Repair          |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (NMAO)   | Oceanographer   | 29      | FY08, Quarter  |       |
|               | Ships (West     |         | TBD            |       |
|               | Coast)          |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| NOAA (CIO)    | NOAA-wide IT    | 442     | FY08, Quarter  |       |
|               |                 |         | TBD            |       |
+---------------+-----------------+---------+----------------+-------+
| ***Census***  | ######### Info  |         |                |       |
|               | rmation to come |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| ***NIST***    | ***Information  |         |                |       |
|               | to come***      |         |                |       |
+---------------+-----------------+---------+----------------+-------+
| ***Others     | ***Information  |         |                |       |
| (smaller)***  | to come***      |         |                |       |
+---------------+-----------------+---------+----------------+-------+

# Handling of other Reason Code "B" Activities

DOC will study the remainder of all "B" coded activities at a rate of at
least 20% per year from FY2009 through FY2012. Each year by August 1,
DOC will update this document and show specific activities and
associated FTEs for the following three fiscal years (as displayed on
page 9).

# Overall Progress Against "Green" Criteria

  ----------------------------------- -----------------------------------
  **"Green" Criteria**                **Progress**

  Has an OMB-approved "green"         Completed September 30, 2005 with
  competition plan to compete         final FY05 feasibility study report
  commercial activities available for findings provided by October 31,
  competition                         2005.

  Publicly announced standard         Yellow plan provided in FY04 and
  competitions in accordance with the future activities provided in this
  schedule outlined in the agency     document demonstrate DOC's
  "green" competition plan            compliance.

  Since January 2001, completed at    Yellow plan provided in FY04 and
  least 10 competitions (no minimum   future activities provided in this
  number of positions required per    document demonstrate DOC's
  competition)                        compliance.

  In the past year, completed 90% of  Yellow plan provided in FY04 and
  all standard competitions in a      future activities provided in this
  12-month time frame                 document demonstrate DOC's
                                      compliance.

  In the past year, completed 95% of  Yellow plan provided in FY04 and
  all streamlined competitions in a   future activities provided in this
  90-day time frame                   document demonstrate DOC's
                                      compliance.

  In the past year, cancelled fewer   Yellow plan provided in FY04 and
  than 10% of publicly announced      future activities provided in this
  standard and streamlined            document demonstrate DOC's
  competitions                        compliance. At end of Fiscal Year
                                      2005, DOC Competitive Sourcing
                                      Official cancelled NOAA's National
                                      Logistics Service Center
                                      competition. See Appendix C (page
                                      20) for summary information.

  OMB-approved justifications for all FY04 justifications approved. FY05
  categories of commercial activities justifications provided June 30,
  exempt from competition             2005.
  ----------------------------------- -----------------------------------

#  

# General Decision Making Process

![](media/image3.pct){width="3.5in" height="2.8958333333333335in"}
Six-step model:

1)  FAIR Act inventory drafts complete, meetings between bureau and
    Department leadership to discuss issues, complete analysis

2)  On time inventory submission to OMB

3)  Bureaus nominative feasibility studies for DOC CFO Council review,
    CSO approval

4)  Studies selected

5)  Department provides guidance, coordinates resources

6)  Studies monitored, pre-planning initiated, competitions announced
    and monitored

**Relation to Human Capital Plans**

The Director of DOC's Office of Human Resources Management (OHRM) has
assigned the appropriate leadership and staff to the effort. DOC
recognizes the opportunities inherent in Competitive Sourcing as it
relates to human capital management -- especially in the areas of
non-core activities or those that are hard-to-find occupational series
(e.g., specialized IT fields). As a result, OAMFA and HR are partnering
to ensure our efforts fit in/support Office of OHRM human capital
efforts. To that end, an OHRM representative has a seat on all
competitive sourcing related board/groups. OAMFA also has OHRM's deep
commitment to making this a joint effort.

Given the close link between the competitive sourcing and human capital
initiatives, DOC continues to use competitive sourcing, where
appropriate, to ensure the agency is meeting its human capital need in
the most efficient and effective manner to further DOC's mission. DOC
sees Competitive Sourcing as a good management tool for several
scenarios such as:

-   Addressing core competency gaps as they are identified in studies

-   Determining whether the private sector can provide service in a way
    that is most valuable to the taxpayer as well as the agency as a
    whole

-   Encouraging departments to develop their most efficient performance
    plans

-   Achieving and monitoring savings

All of these scenarios, of course, are closely related to our people and
the human capital link starts at the first phase of the competitive
sourcing cycle. Working with OHRM representatives throughout the
inventory process, DOC can help ensure that both CS and human capital
initiatives compliment and support each other to allow DOC to fulfill
its mission. In addition, human resources representation is included in
all studies to ensure that all human resources considerations are taken
into account and proactively managed through the process. OHRM will play
a critical role in our communications strategy planning and
implementation to ensure proper and on-going communication of the
program, its link with human capital, and its value to DOC as an
effective management tool.

**Adoption of Lessons Learned**

OAMFA staff is capturing lessons learned as we meet with Bureaus and
Offices and because the process is cyclical, are documenting these
lessons for use during the FY2005 cycle. Because the OAMFA plans to use
Tiger Teams -- made up of resources with subject matter expertise and
the capacity to take on study management -- staff expects that members
will become best practice / lessons learned "owners" and will use that
information to continually improve study approaches.

OAMFA staff is also actively networking with other civilian agencies,
the Department of Defense, and other entities to ensure that we share
and keep abreast of best practices and lessons learned so that we can
then incorporate into DOC's program.

**Participation**

### DOC has a Competitive Sourcing Working Group made up of several representatives from each Bureau / Office, that meets quarterly and on an ad hoc basis to focus on various activities. In FY05, for example, working group members developed a communications strategy and wrote standard definitions for FAIR Act inventory function codes used by DOC.

### 

### From a management perspective, the Department management also actively participates in the Interagency A-76 Coordinators Group ("Sewing Circle") sponsored by the Chief Acquisition Officers Council.

As mentioned, DOC is actively working with OHRM to link to its human
capital plans as well as with the Budget Office to identify savings that
can be re-programmed to high priority DOC mandates. As a result, we are
"vetting" our interim FAIR Act findings with both communities to find
commonalities and areas of potential interest/needs that are supported
by the competitive sourcing principles.