Department of Health and Human Services

National Institutes of Health

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**NIA/Office of the Director/Office of Special Populations**

**Statement of Work**

National Institute on Aging

PO: Dr. J Taylor Harden (taylor_harden@nih.gov)

Statement of Work: Time period Covered -- July 2008 -- August 2, 2009

> Introduction: The National Institute on Aging is seeking logistical
> support to advance its mission and its overall outreach efforts in
> training and redressing health disparities through conference and
> workshop venues. The current request is for support of two workshops:
> Grants Technical Assistance Workshop and Summer Institute on Aging
> Research. As indicated below the workshops are planned for November
> 2008 and July 2009. Participants and faculty for these events require
> pre-paid airline tickets. Airline fares are variable and result in
> variable price points. Consequently, the price proposal ceiling is not
> to exceed \$115,000.

National Institute on Aging

PO: Dr. J Taylor Harden (taylor_harden@nih.gov)

Statement of Work: Time period Covered -- July 2008 -- August 2, 2009

> [Institute/Workshop TAW]{.underline}
>
> [Workshop Dates: November 20-21, 2008]{.underline}
>
> [Washington's National Harbor\
> ]{.underline}
>
> To provide logistical support for the National Institute on Aging
> (NIA) 2008 "Taking the Next Step: Grants Technical Assistance
> Workshop." The workshop is designed for investigators new to aging
> research, post doctoral and pre-doctoral students, and other
> individuals with recent Ph.D.s, or M.D.s degrees in aging research. 
> The workshop will occur on November 20-21 in the Washington, DC
> metropolitan area, prior to the Gerontological Society of America's
> annual Scientific Meeting.
>
> Logistical support will include the following for about 40 conferees
> (participants and faculty): Contractor will provide:

-   Conference call support in August 2008

-   Travel arrangements and tickets to the participants and faculty for
    this event by October 15.

-   Contract lodging at government lodging rate in the Washington DC
    area and in the near vicinity of the Gaylord Hotel at the National
    Harbor. The contractor may pre-pay lodging.

-   The contractor will issue checks to NIA project official, prior to
    the meeting for reimbursement of participants' workshop-related
    expenses to include: lodging (if not paid directly) @ \$201.00 per
    day for 2 days typically, food \@64.00 per day and a preparation fee
    of \$175.00. (Lodging may be pre-arranged and paid by the
    contractor)

-   A separate check will be prepared for reimbursement of ground
    transportation costs following the meeting.

-   Faculty members will receive reimbursement of expenses after the
    meeting including an honorarium of \$200.00 per day for each day of
    participation.

-   Contractor will send checks for participants to Project Officer and
    Project Officer will distribute them to workshop "participants."

-   The following price points are anticipated:

> \- Faculty honorarium is \$800.00
>
> [Institute/Workshop Summer Institute]{.underline}
>
> [Institute Dates: July 11-17, 2009]{.underline}
>
> The National Institute on Aging (NIA) annual Summer Institute on Aging
> Research is a weeklong workshop for investigators new to aging
> research, focused on current issues, research methodologies and grant
> funding opportunities from the NIH. The program includes consultations
> on the development of research interests. The 2009 Summer Institute
> will be held July 9-11 (estimated participants = 9 and faculty = 5)
> and July 11- 17 (an additional group of 26 participants and faculty =
> 15) in Queenstown, MD.
>
> Logistical support is requested for the purchase of airline tickets
> for participant trainees and/or reimbursement of expenses for
> transportation of faculty from home residence to DC area airports and
> return; as well as honorarium for faculty for each day of
> participation. For this workshop, following the meeting, the
> contractor will reimburse participants and faculty for local
> transportation costs, incidental travel expenses and faculty
> honoraria. It is anticipated that average costs and or reimbursement
> per participant and faculty member is \$700.00.
>
> Estimated honorarium costs are \$4,000.00.
>
> The contractor is also asked to pay from Gift Fund resources for a
> graduation dinner and special welcome dinner; the estimated costs are
> \$3,500.00. Other logistical tasks may be assigned to the successful
> contractor as required by NIA staff and/or dictates of the meeting.
> Lodging expenses for faculty and participants are paid directly by the
> NIA. The contractor will provide project management services and
> assist the project officer with additional tasks as requested.

**[Deliverables]{.underline}:**

-   Airline, rail and/or bus tickets for conference participants

-   Reimburse local travel expenses

-   Payment of mileage for participants driving to the meeting venue(s)

-   Pre-paid preparation fee, lodging, and ground transportation and per
    diem for participants in the Grants Technical Assistance Workshop

-   Reimburse faculty expenses for the Grants Technical Assistant
    Workshop

-   Payment to local meeting venue for approved graduation dinner events
    and as specified in an approved use of entertainment funds document.

-   Payment of other conference related expenses to expend funds by
    August 2, 2009

> allocated to this NCATS competition.

**[Project Officer]{.underline}:**

Dr. J Taylor Harden

Acting Deputy Director

Assistant to the Director for Special Populations

Office of the Director

National Institute on Aging

National Institutes of Health

Building 31, Room 5C35, MSC 2292

31 Center Drive

Bethesda, MD 20892-2292

Telephone: 301/496-0765

Telefax: 301/496-2525

Email: <Taylor_Harden@nih.gov>

**[Period of Performance]{.underline}:**

This requirement is from July 1, 2008 -- August 2, 2009

**[Contract Information]{.underline}:**

Erin Williams

Administrative Officer (Fellow), AMB, NIA, NIH

Gateway Building

7201 Wisconsin Ave., Suite 2C234

Bethesda, MD 20892

Direct: 301-402-7716

Fax: 301-402-2944

<williamsel2@mail.nih.gov__>

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Department of Health and Human Services

National Institutes of Health

> /fy2009 NCATS \[taskordersow\]