![](media/image1.wmf){width="7.55in" height="9.679166666666667in"}

# Contents {#contents .unnumbered}

[Chapter 1 Introduction 1](#introduction)

> [1.1 Background 1](#background)
>
> [1.2 Approach 2](#approach)

[1.3 Purpose of Document 2](#purpose-of-document)

[1.4 How to Use This Document 3](#how-to-use-this-document)

[Chapter 2 Analysis of Data Elements 5](#analysis-of-data-elements)

[2.1 Data Categories 5](#data-categories)

[2.2 Additional Data Elements 6](#additional-data-elements)

[**Appendix Contributors 19**](#contributors)

## Tables {#tables .unnumbered}

[Table 1. Data Categories 5](#__RefHeading___Toc181666954)

[Table 2. Additional Data Elements 7](#__RefHeading___Toc181666955)

[Table 3. Contributors 19](#__RefHeading___Toc181666956)

#  Introduction

## Background

Improving financial performance across government is one of the
President's top management priorities. A key factor in the success of
the Financial Management Line of Business (FMLoB) is that Federal
agencies implement financial management systems that produce timely,
useful, and reliable information for decision making.

Over the past few decades, the Federal government increasingly has
standardized the way it develops and implements its financial management
systems. The Federal government has committed significant resources to
implement financial management systems that meet its information needs,
and each successive effort has reduced the cost and improved the quality
of agency financial systems. Agencies are continuing their efforts to
comply with Federal financial management system requirements, applicable
accounting standards, and information security requirements, as they
develop systems that meet financial and program managers' information
needs.

The FMLoB initiative arose out of the need to further reduce the cost
and risk of Federal financial system implementations. To meet these
objectives and to ensure that systems continue to meet the information
needs of the Federal government, the FMLoB focuses on leveraging
technology investments across government to assist with standardizing
the underlying business processes of Federal agencies.

The goals of the FMLoB are as follows:

-   Provide timely and accurate data for decision making

-   Facilitate stronger internal controls that ensure integrity in
    accounting and other stewardship activities

-   Reduce costs by providing a competitive alternative for agencies to
    acquire, develop, implement, and operate financial management
    systems through shared service solutions

-   Standardize systems, business processes, and data elements

-   Provide for seamless data exchange between and among Federal
    agencies by implementing a common language and structure for
    financial information and system interfaces.

In support of FMLoB's standardization goal, the Chief Financial Officers
Council's Financial Systems Integration Office (FSIO) Transformation
Team assembled a group of agency representatives to work with FSIO to
assess government-wide data requirements for the General Services
Administration (GSA) SmartPay® 2 charge cards. The assessment resulted
in the identification of additional data elements that were not listed
in the GSA SmartPay® 2 charge card master contract. [^1] This document
defines those additional data elements and specifies the data
characteristics of these elements for exchanging charge card information
with financial institutions.

## Approach

A list of the data element names and descriptions from the GSA SmartPay®
2 master contract was provided to each agency. Each agency was asked to
compare the existing data requirements with its information needs to
identify any additional data elements. The information submitted by the
agencies served as the basis for a series of subsequent focus group
meetings.

Focus groups were assembled for the following major card program types:

-   Purchase---for purchasing general supplies and services

-   Travel---for travel expenses related to official government travel
    (airline, hotel, meals, incidentals)

-   Fleet---for fuel and supplies for government vehicles.

(The fourth card program type---Integrated---does not have data needs
separate from the other card program types.)

The Appendix lists the individuals who participated in the focus groups.
Agencies with integrated cards (two or more business lines whose
processes are integrated into one card) were asked to participate in the
focus groups of their choice.

The focus groups reviewed each proposed data element and reached
consensus on which data elements represented a government-wide need. In
many cases, multiple agencies proposed the same data elements. The focus
groups also agreed on common data element names, field lengths, and data
types. In addition, they made changes to improve some of the data
definitions proposed on the initial agency submissions.

## Purpose of Document

This document identifies additional government-wide requirements for
data elements that were not initially identified by agencies to be
included in the GSA SmartPay® 2 master contract. The data elements from
the master contract can be found at www.gsa.gov/gsasmartpay. While
optional, agencies may combine any of these additional data elements
with the data elements from the GSA SmartPay® 2 master contract to
obtain a comprehensive list of data elements to be used in their task
order requests for GSA SmartPay® 2 charge card services.

## How to Use This Document

While not mandatory, agencies can use this document to establish their
specific data/interface requirements and layouts as part of their GSA
SmartPay® 2 task order request.

#  Analysis of Data Elements

## Data Categories

Each data element is categorized by the type of data. The baseline set
of categories provided in the master contract have been used when
appropriate. Some new categories were added as well:

-   Card Account Controls---identifies the controls that can be placed
    on a cardholder account

-   Invoice---identifies the additional data elements for invoices not
    included in Section C.1.18.1.10 of the master contract

-   Account Reconciliation---identifies the data elements needed to
    support card account reconciliation and the reallocation of charges

-   Convenience Check---identifies data elements that need to be
    captured for convenience check transactions.

Table 1 lists the data categories.

  --------------------------------------------------------------------------------------
  []{#__RefHeading___Toc181666954                                                
  .anchor}Table 1. Data Categories                                               
  --------------------------------- ------------- ---------- ---------- -------- -------
  Data Category                     File Type                Applies             
                                                             to^a^               

                                    Transaction   Master     Purchase   Travel   Fleet
                                                  File                           

  Approving Official (AO)                         X          X          X        X

  Agency/Organization Program\                    X          X          X        X
  Coordinator (AOPC)                                                             

  Designated Billing Office (DBO)                 X          X          X        X

  EC/EDI Office (EO)                              X          X          X        X

  Transaction Dispute Office (TDO)                X          X          X        X

  Report Specific                                 X          X          X        X

  Merchant                                        X          X          X        X

  Transaction Processing            X                        X          X        X

  Authorization                     X                        X          X        X

  Dispute                           X                        X          X        X

  Refund                            X                        X          X        X

  Product/Service                   X                        X          X        X

  Airline Industry Transaction      X                                   X        

  Lodging Industry Transaction      X                        X          X        

  Car Rental Industry Transaction   X                        X          X        X

  Fleet Card Specific Transaction   X                                            X

  Summary Transaction               X                        X          X        X

  Summary Air/Lodging/Car Rental    X                        X          X        X
  Transaction                                                                    

  Summary Aging                     X                        X          X        X

  Summary Card Holders              X                        X          X        X

  Card Account                                    X          X          X        X

  Card Account Controls^b^                        X          X          X        X

  Invoice^b^                        X                        X          X        X

  Account Reconciliation^b^         X                        X                   X

  Convenience Check^b^              X                        X                   X

  ^a^ From the GSA SmartPay® 2                                                   
  master contract.                                                               

  ^b^ New categories.                                                            

                                                                                 
  --------------------------------------------------------------------------------------

## Additional Data Elements

Table 2 lists the additional government-wide data elements identified by
the focus groups. The table contains ten columns:

-   Data category---groups data elements by category

-   Field name---contains short text describing the data element

-   Length---identifies how long the data element should be (field
    lengths are estimated)

-   Type---describes whether the data element is alphanumeric, numeric,
    date, or date time

-   Definition---describes the data element

-   Purchase card/travel card/fleet card---indicates which types of card
    programs apply

-   Master file/transaction---indicates whether the data element relates
    to a master file or is transaction based.

The working group believes that many of the items, although not listed
in the master contract, are already provided by the GSA SmartPay® 2
contractors. The Department of Defense also notes that it uses data
elements specified in the ANSI X12 standard for Transaction Sets 821
(Obligation), 820 (Payment) and 810 (Invoice).

  ----------------------------------------------------------------------------------------------------------------------------------------------------------------
  []{#__RefHeading___Toc181666955                                                                                                               
  .anchor}Table 2. Additional Data                                                                                                              
  Elements                                                                                                                                      
  --------------------------------- ----------------- ----------------- -------- -------------- ------------------- ---------- -------- ------- ------------------
  Row                               Data Category     Field Name        Length   Type           Definition          Purchase   Travel   Fleet   Master
                                                                                                                    Card       Card     Card    File/Transaction

  1                                 Account           Agency Purchase   5        Alphanumeric   Number of a line in X                   X       Transaction
                                    Reconciliation    Order Line Number                         an agency purchase                              
                                                                                                order. Data element                             
                                                                                                entered                                         
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  2                                 Account           Certification     8        Date           Date the            X          X        X       Transaction
                                    Reconciliation    Date                                      cardholder's online                             
                                                                                                statement was                                   
                                                                                                approved by the                                 
                                                                                                certifying officer.                             

  3                                 Account           Cycle Begin Date  8        Date           Statement cycle     X          X        X       Transaction
                                    Reconciliation                                              start date used for                             
                                                                                                reporting and                                   
                                                                                                reconciliation.                                 

  4                                 Account           Cycle End Date    8        Date           Statement cycle end X          X        X       Transaction
                                    Reconciliation                                              date used for                                   
                                                                                                reporting and                                   
                                                                                                reconciliation.                                 

  5                                 Account           Discretionary 1   20       Alphanumeric   Discretionary field X                   X       Transaction
                                    Reconciliation    Code                                      used to send any                                
                                                                                                additional                                      
                                                                                                cardholder data.                                
                                                                                                Data element                                    
                                                                                                entered                                         
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  6                                 Account           Discretionary 2   20       Alphanumeric   Discretionary field X                   X       Transaction
                                    Reconciliation    Code                                      used to send any                                
                                                                                                additional                                      
                                                                                                cardholder data.                                
                                                                                                Data element                                    
                                                                                                entered                                         
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  7                                 Account           Discretionary 3   20       Alphanumeric   Discretionary field X                   X       Transaction
                                    Reconciliation    Code                                      used to send any                                
                                                                                                additional                                      
                                                                                                cardholder data.                                
                                                                                                Data element                                    
                                                                                                entered                                         
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  8                                 Account           Line Item         250      Alphanumeric   Details about the   X          X        X       Transaction
                                    Reconciliation    Description                               transaction entered                             
                                                                                                by the cardholder.                              

  9                                 Account           Original          50       Alphanumeric   Unique transaction  X          X        X       Transaction
                                    Reconciliation    Reference Number                          identification                                  
                                                                                                number assigned to                              
                                                                                                the original                                    
                                                                                                transaction and                                 
                                                                                                subsequent related                              
                                                                                                transactions,                                   
                                                                                                linking                                         
                                                                                                corresponding                                   
                                                                                                records.                                        

  10                                Account           Reallocation      202      Alphanumeric   Accounting line     X                   X       Transaction
                                    Reconciliation    Accounting Code                           used to reallocate                              
                                                                                                charges from one                                
                                                                                                account to another.                             
                                                                                                Data element                                    
                                                                                                entered                                         
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  11                                Account           Reallocation      14       Numeric        Amount used to      X                   X       Transaction
                                    Reconciliation    Amount                                    reallocate charges                              
                                                                                                from one accounting                             
                                                                                                line to\                                        
                                                                                                another. Data                                   
                                                                                                element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  12                                Account           Statement         20       Alphanumeric   First name of final X          X        X       Transaction
                                    Reconciliation    Approving                                 approving official                              
                                                      Official First                            who approved the                                
                                                      Name                                      cardholder's online                             
                                                                                                statement.                                      

  13                                Account           Statement         20       Alphanumeric   Last name of final\ X          X        X       Transaction
                                    Reconciliation    Approving                                 approving official                              
                                                      Official Last                             who approved the                                
                                                      Name                                      cardholder's online                             
                                                                                                statement.                                      

  14                                Account           Statement Total   14       Numeric        Total amount of the X          X        X       Transaction
                                    Reconciliation    Amount                                    cardholder's online                             
                                                                                                statement.                                      

  15                                Approving         AO Account Setup  8        Date           Approving           X          X        X       Master File
                                    Official          Date                                      official's\                                     
                                                                                                account setup date.                             

  16                                Approving         AO Agency Country 20       Alphanumeric   Country where the   X          X        X       Master File
                                    Official          Name                                      approving official                              
                                                                                                has his/her office.                             

  17                                Approving         AO Employee       15       Alphanumeric   Approving           X          X        X       Master File
                                    Official          Identifier                                official's employee                             
                                                                                                unique identifier.                              

  18                                Approving         AO Middle Name    22       Alphanumeric   Approving           X          X        X       Master File
                                    Official                                                    official's middle                               
                                                                                                name or initial.                                

  19                                Approving         AO Verification   25       Alphanumeric   Verification answer X          X                Master File
                                    Official          Information                               that uniquely                                   
                                                      Answer Text                               identifies the                                  
                                                                                                approving official.                             

  20                                Approving         AO Verification   25       Alphanumeric   Verification        X          X                Master File
                                    Official          Information                               question that                                   
                                                      Question Text                             uniquely identifies                             
                                                                                                the approving                                   
                                                                                                official.                                       

  21                                Approving         Approving         10       Alphanumeric   Title of the        X                   X       Master File
                                    Official          Official Title                            approving official.                             
                                                      Name                                                                                      

  22                                Car Rental        Daily Rate Amount 14       Numeric        Daily rate charged             X        X       Transaction
                                    Industry                                                    for the rental.                                 
                                    Transaction                                                                                                 

  23                                Car Rental        Extra Charges     14       Numeric        Total amount                   X        X       Transaction
                                    Industry          Amount                                    charged for extras.                             
                                    Transaction                                                                                                 

  24                                Car Rental        Extra Mileage     14       Numeric        Total amount                   X        X       Transaction
                                    Industry          Charge Amount                             charged at the                                  
                                    Transaction                                                 additional mileage                              
                                                                                                rate.                                           

  25                                Car Rental        Other Charges     14       Numeric        Total amount                   X        X       Transaction
                                    Industry          Amount                                    charged for other                               
                                    Transaction                                                 items.                                          

  26                                Car Rental        Regular Mileage   14       Numeric        Total amount                   X        X       Transaction
                                    Industry          Charge Amount                             charged at the                                  
                                    Transaction                                                 regular mileage                                 
                                                                                                rate.                                           

  27                                Car Rental        Weekly Rate       14       Numeric        Weekly rate charged            X        X       Transaction
                                    Industry          Amount                                    for the rental.                                 
                                    Transaction                                                                                                 

  28                                Card Account      Agency-Specific   19       Alphanumeric   Agency-specific     X                           Master File
                                                      Embossing Text                            information to be                               
                                                                                                embossed on the                                 
                                                                                                third or fourth                                 
                                                                                                line of the card.                               

  29                                Card Account      Alternate         202      Alphanumeric   Alternate           X                   X       Master File
                                                      Accounting Code                           accounting line                                 
                                                                                                associated with the                             
                                                                                                account.                                        

  30                                Card Account      Card Account      3        Alphanumeric   Code used to        X          X        X       Master File
                                                      Status Code                               indicate the status                             
                                                                                                of the account.                                 

  31                                Card Account      Card Plastic Type 2        Alphanumeric   Code used to        X                           Master File
                                                      Code                                      indicate whether                                
                                                                                                the                                             
                                                                                                government-issued                               
                                                                                                credit card has US                              
                                                                                                Government printed                              
                                                                                                on it.                                          

  32                                Card Account      Cardholder        8        Date           Cardholder account  X                   X       Master File
                                                      Account Setup                             setup date.                                     
                                                      Date                                                                                      

  33                                Card Account      Cardholder        20       Alphanumeric   Country where the   X                   X       Master File
                                                      Country Name                              cardholder lives.                               

  34                                Card Account      Cardholder Middle 15       Alphanumeric   Cardholder's middle X                   X       Master File
                                                      Name                                      name or initial.                                

  35                                Card Account      Cardholder        25       Alphanumeric   Verification answer X                           Master File
                                                      Verification                              that uniquely                                   
                                                      Information                               identifies the                                  
                                                      Answer Text                               cardholder.                                     

  36                                Card Account      Cardholder        25       Alphanumeric   Verification        X                           Master File
                                                      Verification                              question that                                   
                                                      Information                               uniquely identifies                             
                                                      Question Text                             the cardholder.                                 

  37                                Card Account      Checkbooks Count  1        Numeric        Number of           X                           Master File
                                                                                                checkbooks provided                             
                                                                                                to the cardholder.                              

  38                                Card Account      Convenience Check 1        Alphanumeric   Indicator used to   X                           Master File
                                                      Indicator                                 identify accounts                               
                                                                                                that can have a                                 
                                                                                                convenience check:                              
                                                                                                P=Purchase Card,                                
                                                                                                C=Convenience                                   
                                                                                                Check, B=Both.                                  

  39                                Card Account      Corporate Account 16       Numeric        Agency's corporate  X          X        X       Master File
                                                      Number                                    account number.                                 

  40                                Card Account      Credit Worthiness 2        Alphanumeric   Code used to                   X                Master File
                                                      Status Code                               identify applicants                             
                                                                                                who have a standard                             
                                                                                                or restricted                                   
                                                                                                account and                                     
                                                                                                applicants who did                              
                                                                                                not consent to a                                
                                                                                                credit check.                                   

  41                                Card Account      Default           202      Alphanumeric   Main accounting     X          X        X       Master File
                                                      Accounting Code                           line associated                                 
                                                                                                with the account.                               
                                                                                                At the time of the                              
                                                                                                transaction, Master                             
                                                                                                Accounting Code is                              
                                                                                                the same as the                                 
                                                                                                Default Accounting                              
                                                                                                Code.                                           

  42                                Card Account      Issue Card        1        Alphanumeric   Indicator used to   X                           Master File
                                                      Indicator                                 identify if a card                              
                                                                                                should be issued                                
                                                                                                for the account.                                

  43                                Card Account      Payment Method    1        Alphanumeric   Indicator used to   X                           Master File
                                                      Indicator                                 identify if the                                 
                                                                                                purchase card                                   
                                                                                                account to be                                   
                                                                                                issued to the                                   
                                                                                                cardholder will be                              
                                                                                                used exclusively as                             
                                                                                                a method of                                     
                                                                                                payment.                                        

  44                                Card Account      Previous          16       Numeric        Card account        X                           Master File
                                                      Cardholder                                information on an                               
                                                      Account                                   old/stolen/\                                    
                                                                                                lost card.                                      

  45                                Card Account      Annual Purchase   14       Numeric        Maximum amount that X                   X       Master File
                                    Controls          Limit Amount                              a cardholder can                                
                                                                                                spend in a single                               
                                                                                                year.                                           

  46                                Card Account      Cash Advance      3        Numeric        Percentage of cash  X                           Master File
                                    Controls          Percentage                                of an account that                              
                                                                                                is allowed for cash                             
                                                                                                advances.                                       

  47                                Card Account      Check Limit       14       Numeric        Maximum amount that X                           Master File
                                    Controls          Amount                                    a check can be                                  
                                                                                                written for.                                    

  48                                Card Account      Cycle Purchase    14       Numeric        Maximum amount that X          X        X       Master File
                                    Controls          Limit Amount                              a cardholder can                                
                                                                                                spend in a single                               
                                                                                                cycle.                                          

  49                                Card Account      Quarterly         14       Numeric        Maximum amount that X                   X       Master File
                                    Controls          Purchase Limit                            a cardholder can                                
                                                      Amount                                    spend in a single                               
                                                                                                quarter.                                        

  50                                Card Account      Warranted Officer 14       Numeric        Dollar value of     X                           Master File
                                    Controls          Amount                                    warrant for                                     
                                                                                                warranted                                       
                                                                                                contracting                                     
                                                                                                officer.                                        

  51                                Convenience Check 1099 Vendor       11       Numeric        Taxpayer            X                           Transaction
                                                      Taxpayer                                  identification                                  
                                                      Identification                            number of the check                             
                                                      Number                                    recipient. Data                                 
                                                                                                element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  52                                Convenience Check Cash Advance      1        Alphanumeric   Indicator used to   X                           Transaction
                                                      Indicator                                 identify if the                                 
                                                                                                check was used for                              
                                                                                                a travel cash                                   
                                                                                                advance. Data                                   
                                                                                                element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  53                                Convenience Check Convenience Check 8        Date           Date the            X                           Transaction
                                                      Issue Date                                convenience check                               
                                                                                                was issued to the                               
                                                                                                vendor. Data                                    
                                                                                                element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  54                                Convenience Check Convenience Check 75       Alphanumeric   Remittance advice   X                           Transaction
                                                      Remittance Advice                         recorded on the                                 
                                                      Text                                      check to indicate                               
                                                                                                the service or item                             
                                                                                                acquired. Data                                  
                                                                                                element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  55                                Convenience Check Convenience Check 14       Alphanumeric   Indicator required  X                           Transaction
                                                      Services or                               for 1099-related                                
                                                      Supplies                                  processing that                                 
                                                      Indicator                                 identifies services                             
                                                                                                or supplies. Data                               
                                                                                                element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  56                                Convenience Check Convenience Check 1        Alphanumeric   Flag indicating if  X                           Transaction
                                                      Training                                  the check was used                              
                                                      Indicator                                 to acquire                                      
                                                                                                training. Data                                  
                                                                                                element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  57                                Convenience Check Convenience Check 16       Alphanumeric   Travel              X                           Transaction
                                                      Travel                                    authorization                                   
                                                      Authorization                             number. Data                                    
                                                      Number                                    element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  58                                Convenience Check Entity Type Code  20       Alphanumeric   Code used to        X                           Transaction
                                                                                                indicate the type                               
                                                                                                of entity to whom                               
                                                                                                the check was                                   
                                                                                                written: corporate,                             
                                                                                                individual,                                     
                                                                                                partnership,                                    
                                                                                                government, foreign                             
                                                                                                vendor, etc. Data                               
                                                                                                element entered                                 
                                                                                                post-transaction by                             
                                                                                                agency.                                         

  59                                Fleet Card        Fuel Type Code    1        Alphanumeric   Code used to                            X       Transaction
                                    Specific                                                    identify how the                                
                                    Transaction                                                 fuel type was used:                             
                                                                                                ground, aviation,                               
                                                                                                or marine.                                      

  60                                Fleet Card        Miscellaneous Tax 14       Numeric        Amount of                               X       Transaction
                                    Specific          Amount                                    miscellaneous tax                               
                                    Transaction                                                 that was paid.                                  

  61                                Fleet Card        Primary Motor     8        Numeric        Amount of primary                       X       Transaction
                                    Specific          Fuel Tax Amount                           motor fuel tax that                             
                                    Transaction                                                 was paid.                                       

  62                                Fleet Card        Secondary Motor   8        Numeric        Amount of secondary                     X       Transaction
                                    Specific          Fuel Tax Amount                           motor fuel tax that                             
                                    Transaction                                                 was paid.                                       

  63                                Fleet Card        Vehicle Make Name 25       Alphanumeric   Manufacturer of the                     X       Transaction
                                    Specific                                                    vehicle, such as                                
                                    Transaction                                                 Ford, Chevrolet, or                             
                                                                                                Dodge.                                          

  64                                Fleet Card        Vehicle Tag       17       Alphanumeric   License tag number                      X       Transaction
                                    Specific          Number                                    of the vehicle.                                 
                                    Transaction                                                                                                 

  65                                Fleet Card        Vehicle           25       Alphanumeric   Unique number                           X       Transaction
                                    Specific          Identification                            assigned to the                                 
                                    Transaction       Number                                    vehicle when it was                             
                                                                                                manufactured.                                   

  66                                Invoice           Current Payments  14       Numeric        Current payments    X          X        X       Transaction
                                                      Due Amount                                due for the invoice                             
                                                                                                as defined by the                               
                                                                                                agency.                                         

  67                                Invoice           Invoice Line Item 6        Numeric        Number of the line  X          X        X       Transaction
                                                      Number                                    item on the                                     
                                                                                                invoice.                                        

  68                                Invoice           Invoice Number    15       Numeric        Unique identifying  X          X        X       Transaction
                                                                                                number on an                                    
                                                                                                invoice.                                        

  69                                Invoice           Payment Due Date  8        Date           Date the card       X          X        X       Transaction
                                                                                                account payment is                              
                                                                                                due.                                            

  70                                Invoice           Total Payment     14       Numeric        Amount of total     X          X        X       Transaction
                                                      Amount                                    payments.                                       

  71                                Product/Service   Commodity Code    15       Alphanumeric   National standard   X                           Transaction
                                                                                                coding structure                                
                                                                                                for the description                             
                                                                                                of goods and                                    
                                                                                                services.                                       

  72                                Summary           Current Payments  14       Numeric        Current payments    X          X        X       Transaction
                                    Transaction       Due Amount                                due for the                                     
                                                                                                account.                                        

  73                                Summary           Payments Past Due 3        Numeric        Number of payment   X          X        X       Transaction
                                    Transaction       Count                                     cycles past due for                             
                                                                                                the account.                                    

  74                                Summary           Total 1099        14       Numeric        Total amount of     X                   X       Transaction
                                    Transaction       Transaction                               transactions for                                
                                                      Amount                                    the merchant that                               
                                                                                                are 1099                                        
                                                                                                reportable.                                     

  75                                Summary           Total 1099        15       Numeric        Total count of      X                   X       Transaction
                                    Transaction       Transaction Count                         transactions for                                
                                                                                                the merchant that                               
                                                                                                are 1099                                        
                                                                                                reportable.                                     

  76                                Summary           Total Fuel        14       Numeric        Amount of all fuel                      X       Transaction
                                    Transaction       Adjustment Amount                         adjustments.                                    

  77                                Summary           Total Past Due    14       Numeric        Total amount past              X                Transaction
                                    Transaction       Amount                                    due associated with                             
                                                                                                the account.                                    

  78                                Transaction       Agency Purchase   25       Alphanumeric   Unique              X                   X       Transaction
                                    Processing        Order Number                              identification                                  
                                                                                                number for a                                    
                                                                                                purchase order.                                 

  79                                Transaction       Exempt Taxes      14       Numeric        Amount of exempt    X          X        X       Transaction
                                    Processing        Amount                                    taxes that was                                  
                                                                                                paid.                                           

  80                                Transaction       Foreign Currency  14       Numeric        Transaction amount  X          X        X       Transaction
                                    Processing        Amount                                    stated in the                                   
                                                                                                foreign currency.                               

  81                                Transaction       Foreign Currency  3        Alphanumeric   Code indicating the X          X        X       Transaction
                                    Processing        Code                                      currency used to                                
                                                                                                bill the charge.                                

  82                                Transaction       Foreign Currency  10       Numeric        Exchange rate used  X          X        X       Transaction
                                    Processing        Conversion Rate                           to convert the                                  
                                                                                                foreign currency                                
                                                                                                into U.S. dollars.                              

  83                                Transaction       Line Item         50       Alphanumeric   Unique number used  X                           Transaction
                                    Processing        Identification                            to identify a line                              
                                                      Number                                    item within a                                   
                                                                                                transaction.                                    

  84                                Transaction       Point of Sale     1        Alphanumeric   Indicator used to   X          X        X       Transaction
                                    Processing        Indicator                                 identify whether                                
                                                                                                the transaction                                 
                                                                                                occurred at a point                             
                                                                                                of sale or was                                  
                                                                                                manually forced                                 
                                                                                                through.                                        

  85                                Transaction       Posting Time      12       Date Time      Time when the       X          X        X       Transaction
                                    Processing                                                  transaction was                                 
                                                                                                posted to the                                   
                                                                                                account.                                        

  86                                Transaction       Receipt Number    7        Alphanumeric   Unique identifying  X                   X       Transaction
                                    Processing                                                  number provided by                              
                                                                                                a merchant. The                                 
                                                                                                number is unique to                             
                                                                                                the merchant but                                
                                                                                                may duplicate                                   
                                                                                                numbers used by                                 
                                                                                                other merchants.                                

  87                                Transaction       Transaction       1        Alphanumeric   Indicator used to   X          X        X       Transaction
                                    Processing        Dispute Indicator                         identify if the                                 
                                                                                                transaction is in                               
                                                                                                dispute.                                        

  88                                Transaction       Travel            24       Alphanumeric   Number that         X          X                Transaction
                                    Processing        Authorization                             authorizes the                                  
                                                      Number                                    company selected by                             
                                                                                                the Government                                  
                                                                                                Travel Service to                               
                                                                                                reserve and deliver                             
                                                                                                tickets or other                                
                                                                                                documents related                               
                                                                                                to air, rail, sea,                              
                                                                                                and land transport;                             
                                                                                                reserve hotel                                   
                                                                                                accommodations; and                             
                                                                                                rent vehicles.                                  
                                                                                                Agencies use it to                              
                                                                                                help reconcile                                  
                                                                                                expenses that                                   
                                                                                                appear on travel                                
                                                                                                statements.                                     

  89                                Transaction       Unique            15       Alphanumeric   Unique number       X          X        X       Transaction
                                    Processing        Transaction                               assigned to the                                 
                                                      Number                                    original                                        
                                                                                                transaction. Number                             
                                                                                                is unique per                                   
                                                                                                fiscal year.                                    

  90                                Transaction       Value Added Tax   15       Numeric        Amount of value     X          X                Transaction
                                    Processing        Amount                                    added tax paid.                                 
  ----------------------------------------------------------------------------------------------------------------------------------------------------------------

#########  Contributors

Table 3 lists the individuals who participated in the focus group
meetings and shows the focus group areas in which they participated.

  ---------------------------------------------------------------------------------------
  []{#__RefHeading___Toc181666956                                                
  .anchor}Table 3. Contributors                                                  
  --------------------------------- ------------------------ -------- ---------- --------
  Organization                      Name                     Fleet    Purchase   Travel

  Department of Commerce            Cynthia Curtis (National                     X
                                    Oceanic and Atmospheric                      
                                    Administration)                              

                                    Ken Pooton                        X          X

                                    Donna Rimmer (National            X          
                                    Oceanic and Atmospheric                      
                                    Administration)                              

                                    Brenda Walters (Patent            X          X
                                    and Trademark Office)                        

  Department of Defense             Liz Baines (Defense      X                   
                                    Energy Support Center)                       

                                    Jay Fitzsimonds (Defense          X          
                                    Finance and Accounting                       
                                    Service)                                     

                                    Gregory Plasters                  X          
                                    (Purchase Card Program                       
                                    Management Office)                           

                                    Don Williams (Defense    X                   
                                    Energy Support Center)                       

  Department of Education           Anmarie Lippert                   X          

                                    Tina Wood                                    X

  Department of Energy              Angela Chase                      X          X

  Department of Health and Human    Marisha Foreman                   X          X
  Services                                                                       

                                    Jim Kerr                 X                   

                                    Rita Warren                       X          X

  Department of Housing and Urban   Brenda Craig             X        X          
  Development                                                                    

                                    Sandra Webb              X        X          

  Department of the Interior        Kathy Hager (National    X        X          X
                                    Business Center)                             

  Department of Justice             Harold Belcher                    X          

                                    Darryl Lawson                     X          X

  Department of\                    Arnie Linares                                X
  Transportation                                                                 

                                    Susan Tollerson                   X          X

                                    Peter Voong                       X          X

  Department of the\                Jenni Dickerson (Bureau  X        X          
  Treasury                          of Public Debt)                              

                                    Angela Coleman (Internal          X          
                                    Revenue Service)                             

  Department of Veterans\           Robert Wilson                     X          X
  Affairs                                                                        

  GSA                               Laverne Barron                               X

                                    Jenny Kane               X                   

                                    Tonya Smith                       X          X

                                    Anh Tang                          X          X

  National Aeronautics and Space    Doreen Medzi                      X          
  Administration                                                                 

  Smithsonian Institution           Robert Tanner                     X          

  Social Security\                  Kathy Borisko                     X          
  Administration                                                                 

                                    Kevin Kulesa                                 X

  FSIO                              Doris Chew               X        X          X

  Program Office Support (LMI)      Dena Bellack             X        X          X

                                    Susan Johnson            X        X          X

                                    Delta Pelgrim            X        X          X

                                                                                 

                                                                                 
  ---------------------------------------------------------------------------------------

[^1]: Section C.3.2, Program and Transaction Data, from the GSA
    SmartPay® 2 master contract request for proposals, as amended on
    January 11, 2007.