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MAVIS Conference 2003

***Media Asset Management---MAVIS and Beyond***

# Washington, DC, USA

# November 3-7, 2003

**Facts and Figures**

**[Introduction]{.underline}**

The Motion Picture, Broadcasting, and Recorded Sound Division of the
Library of Congress is pleased to host the third MAVIS User Conference,
**Media Asset Management---MAVIS and Beyond**.

The Library of Congress is the largest library in the world, with more
than 126 million items on approximately 530 miles of bookshelves. The
collections include nearly 19 million books, 12 million photographs, 4.8
million maps, and 56 million manuscripts. The M/B/RS Division is home to
over 3 million moving image and recorded sound items and is in the
process of planning a state-of-the-art National Audiovisual Conservation
Center.

For further information on the Library of Congress, see its web site at
[http://www.loc.gov](http://www.loc.gov/). M/B/RS provides details on
its collections and services at <http://lcweb.loc.gov/rr/mopic/> (Motion
Picture & Television Reading Room) and
<http://lcweb.loc.gov/rr/record/rechome.html> (Recorded Sound Reference
Center).

**[Participants]{.underline}**

Delegates will represent the MAVIS partners, Wizard Information Services
and ScreenSound Australia, and other MAVIS sites, including the Academy
of Motion Picture Arts and Sciences, the Bundesarchiv-Filmarchiv, the
Library of Congress, the National Library of Norway, and the Norwegian
Film Institute. Representatives from audiovisual organizations, or any
individual concerned with the future of media asset management, are
encouraged to attend - their contribution is most welcome.

Delegates are asked to complete a Registration Form and submit payment
by **October 10, 2003.**

**[Conference Venue]{.underline}**

The Conference Sessions and Welcome Reception will be take place in the
Library of Congress's James Madison Building. \[see map and directions
at <http://www.loc.gov/loc/visit/directions.html>\]

**[Accommodations]{.underline}**

A block of guest rooms have been reserved at the Capitol Hill Suites,
which is located across 2d Street from the Madison Building. The junior
suites are available to registrants from Sunday, November 2, through
Friday, November 7, for the conference rate of US\$129, plus 14.5% tax.
A limited number of rooms will also be available at that rate on
Saturday, November 1, and Saturday, November 8.

Arrangements should be made directly with the hotel; please identify
yourself as a member of the MAVIS Conference 2003 group.

Capitol Hill Suites

200 C Street, SE

Washington, DC 20003

general telephone: 202/543-6000

reservations: 888/827-7811

fax: 202/547-2608

<http://www.capitolhillsuites.com/>

Washington, DC, has many other options for accommodations, which
delegates may wish to pursue. The Library of Congress web site
(<http://www.loc.gov/loc/visit/travel.html>) is just one of many places
to begin one's research.

Note the Library's location near the Capitol South stop on the Metro
(subway) Blue or Orange lines. The subway makes the Library easily
reachable from many other parts of Washington, DC, and the surrounding
suburbs.

M/B/RS staff will be happy to help with your questions re accommodations
and tourism.

**[Infrastructure]{.underline}**

The following equipment will be available for use in the meeting room:

\- computer projector

-   easel and flipchart

-   internet connection

Other equipment, such as a vcr and monitor, or overhead projector, may
also be provided, if requested. Please let us know as soon as possible
of your equipment needs.

**Please note:** We expect to be able to do live MAVIS demonstrations in
the meeting room (via network connection to LC's databases, or via
internet to another MAVIS database). Please let us know as soon as
possible whether and how you would like to make use of this option.

Wizard's assistance is probably required if you wish to install MAVIS on
a laptop. Please contact Martina McGinn ASAP if you have such a
requirement --
[mailto:martina.mcginn@wizardis.com.au](mailto:martina.mcginn@wizardis.com.au)

**[Staying in Touch]{.underline}**

M/B/RS will make one or two workstations available for delegates to stay
in touch with their home organizations.

**[Conference Fee and Registration]{.underline}**

The full conference fee covers all Conference sessions and activities as
outlined in the Conference Program from the evening of Monday, November
3, through Friday, November 7.

**Full Conference Fee** = US\$200.00

The daily conference fee covers daytime program sessions and
refreshments.

**Daily Conference Fee** = US\$50.00

Traveling companions are welcome to attend the conference dinner.

> **Conference dinner** = US\$50.00

Note: registration fees will not cover lunches. Many options will be
easily available to delegates.

**[Payment and Registration]{.underline}**

All Conference fees are payable by **[October 10, 2003.]{.underline}**

See Registration form for methods of payment.

For assistance with payment issues, please contact:

Barbara Humphrys

<bhum@loc.gov>

telephone: 202/707-0162

fax: 202/707-2371

**[Clothing and Weather]{.underline}**

Early November is late autumn in Washington, DC. The trees should still
be colorful and the weather crisp. Temperatures range between an average
high of 62F/17C and low of 38F/3C. Moisture is usually slight, but 2003
has been exceptionally wet, so no promises are made.

**[Security considerations]{.underline}**

Visitors may enter Library of Congress buildings after 8:30 a.m.
Everyone must pass through a metal detector, and belongings will be
x-rayed. When leaving the Library, all bags and parcels are visually
inspected for Library-owned material.

Laptop computers, audio recorders, and similar equipment must be
registered with the Library Police. They will also be checked when
leaving the building. (It is not necessary to do so immediately upon
entering the Library, but it must be done before leaving the building
with the equipment.) M/B/RS staff will assist in doing all the necessary
registrations at one time. So, proceed to the meeting room when you
first arrive, and we'll arrange to get the paperwork done before you
leave for the day.

from http://www.loc.gov/rr/main/inforeas/belong.html:

"Individuals should limit the amount of personal property they bring
into the Library. Persons entering the Library do so with the
understanding that all property in their possession, including (but not
limited to) suitcases, briefcases, attache cases, handbags, large
envelopes, packages, and office equipment, will be inspected by the
Library Police. There will be a similar inspection upon departure."