+----------+--------------------+--------+----+----------------------+
| **Guide  |                    |        |    |                      |
| for      |                    |        |    |                      |
| Review   |                    |        |    |                      |
| of       |                    |        |    |                      |
| Tena     |                    |        |    |                      |
| nt-Based |                    |        |    |                      |
| Rental   |                    |        |    |                      |
| As       |                    |        |    |                      |
| sistance |                    |        |    |                      |
| (TBRA)   |                    |        |    |                      |
| Pr       |                    |        |    |                      |
| ojects** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+
| **Parti  |                    | **Sub  |    |                      |
| cipating |                    | recipi |    |                      |
| Juri     |                    | ent:** |    |                      |
| sdiction |                    |        |    |                      |
| (PJ):**  |                    | **     |    |                      |
|          |                    |     ** |    |                      |
| *        |                    |        |    |                      |
| *     ** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+
| **Staff  |                    |        |    |                      |
| C        |                    |        |    |                      |
| onsulted |                    |        |    |                      |
| :     ** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+
| **Client |                    | **Agr  |    |                      |
| and      |                    | eement |    |                      |
| Ad       |                    | Date:  |    |                      |
| dress:** |                    |     ** |    |                      |
|          |                    |        |    |                      |
| *        |                    |        |    |                      |
| *     ** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+
|          |                    | **Am   |    |                      |
|          |                    | ount:  |    |                      |
|          |                    |     ** |    |                      |
+----------+--------------------+--------+----+----------------------+
| *        |                    |        | ** |                      |
| *Name(s) |                    |        | Da |                      |
| of       |                    |        | te |                      |
| Revie    |                    |        | ** |                      |
| wer(s)** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+

**NOTE:** All questions that address requirements contain the citation
for the source of the requirement (statute, regulation, NOFA, or grant
agreement). If the requirement is not met, HUD must make a finding of
noncompliance. All other questions (questions that do not contain the
citation for the requirement) do not address requirements, but are
included to assist the reviewer in understanding the participant\'s
program more fully and/or to identify issues that, if not properly
addressed, could result in deficient performance. Negative conclusions
to these questions may result in a \"concern\" being raised, but not a
**\"finding.**\"

**[Instructions]{.underline}:** This Exhibit is designed to review
individual case files for recipients of assistance under a HOME-funded
Tenant-Based Rental Assistance (TBRA) program. The Exhibit is divided
into six sections: Income; Participant Selection; Subsidy
Administration; Unit Characteristics; Lease Provisions; and
Recordkeeping. One Exhibit is to be completed for each case file
reviewed. In selecting the files to be monitored, use the guidance in
Section 7-4 in the introduction to this Chapter.

**[Questions:]{.underline}**

A.  [Income]{.underline}

    1\.

  ------------------------------------------------------------- ---------
  Was the applicable definition of income used for the family   
  (e.g., the definition selected for the TBRA program)?         

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

2\.

+------------------------------------------------------------+---------+
| Did the PJ correctly apply income inclusions and           |         |
| exclusions for the chosen income definition and was the    |         |
| calculation performed correctly?                           |         |
|                                                            |         |
| \[24 CFR 92.203(b)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
|                                                            |         |
|                                                            |         |
+------------------------------------------------------------+---------+

3\.

+------------------------------------------------------------+---------+
| Was household income supported by source documentation?    |         |
|                                                            |         |
| \[24 CFR 92.203(a)(2)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

4\.

+------------------------------------------------------------+---------+
| Was the family's annual income not more than 80% of the    |         |
| area median income?                                        |         |
|                                                            |         |
| \[24 CFR 92.209(c)(1)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

5\.

+------------------------------------------------------------+---------+
| Is the family's income re-determined annually?             |         |
|                                                            |         |
| \[24 CFR 92.209(c)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

[B. Participant Selection]{.underline}

6\.

+------------------------------------------------------------+---------+
| Was the participant selected in accordance with the        |         |
| preferences adopted by the PJ?                             |         |
|                                                            |         |
| \[24 CFR 92.209(c)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

7\.

+----------------------------------------------------------+-----------+
| If the PJ has a residency requirement for TBRA           |           |
| recipients, did the participant meet it?                 |           |
|                                                          |           |
| \[24 CFR 92.209(c)\]                                     |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

8\.

+------------------------------------------------------------+---------+
| Does the file indicate whether or not the participant is   |         |
| on the Section 8 waiting list (so that the PJ may ensure   |         |
| that the family maintains its place on that list)?         |         |
|                                                            |         |
| \[24 CFR 92.209(l)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

[C. Subsidy Administration]{.underline}

9\.

+------------------------------------------------------------+---------+
| Is the TBRA contract between the PJ and the participant    |         |
| for a period of no more than 24 months (there may be a     |         |
| renewal clause)?                                           |         |
|                                                            |         |
| \[24 CFR 92.209(e)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

10\.

+------------------------------------------------------------+---------+
| Was the total tenant payment calculation based upon        |         |
| adjusted (or gross) income?                                |         |
|                                                            |         |
| \[24 CFR 92.203(c)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

11\.

+------------------------------------------------------------+---------+
| Was the participant's adjusted (or gross) income           |         |
| calculated using the exclusions established in 24 CFR      |         |
| 5.611 and explained in the *Technical Guide for            |         |
| Determining Income and Allowances for the HOME Program?*   |         |
|                                                            |         |
| \[24 CFR 92.203(c)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

12\.

+------------------------------------------------------------+---------+
| Is the monthly TBRA subsidy no more than the difference    |         |
| between the PJ's rent standard for the unit size and 30%   |         |
| of the family's adjusted (or gross) income?                |         |
|                                                            |         |
| \[24 CFR 92.209(h)(1)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

13\.

  ------------------------------------------------------------- ---------
  Does the tenant pay a contribution toward rent at least equal 
  to the PJ's established minimum rent contribution? \[24 CFR   
  92.209(h)(2)\]                                                

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

14\.

+------------------------------------------------------------+---------+
| Has the PJ entered into a written agreement with the       |         |
| landlord enumerating his or her responsibilities with      |         |
| respect to the HOME TBRA?                                  |         |
|                                                            |         |
| \[24 CFR 92.209(k) and 24 CFR 92.504(b)\]                  |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

15\.

  ------------------------------------------------------------- ---------
  Has the PJ made timely rental assistance payments to the      
  landlord or tenant?                                           

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

16\.

+----------------------------------------------------------+-----------+
| Are all costs paid in connection with the tenant         |           |
| eligible (rental assistance, security deposit, and       |           |
| utility deposits if provided in conjunction with rental  |           |
| or security deposit assistance)?                         |           |
|                                                          |           |
| \[24 CFR 92.209(a) and 24 CFR 85.20(b)(5)\]              |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

17\.

+----------------------------------------------------------+-----------+
| If security deposit assistance was provided, was the     |           |
| amount less than 2 months rent?                          |           |
|                                                          |           |
| \[24 CFR 92.209(j)(2)\]                                  |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

[D. Unit Compliance]{.underline}

18\.

+------------------------------------------------------------+---------+
| Is the rent charged for the unit reasonable?               |         |
|                                                            |         |
| \[24 CFR 92.209(f)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

19\.

+------------------------------------------------------------+---------+
| Is there evidence in the file of an initial Section 8      |         |
| Housing Quality Standards (HQS) inspection at the time the |         |
| original lease was signed?                                 |         |
|                                                            |         |
| \[24 CFR 92.209(i) and 24 CFR 982.401\]                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

20\.

+------------------------------------------------------------+---------+
| Did the unit meet the HQS requirements (including          |         |
| applicable lead hazard reduction requirements) before the  |         |
| tenant moved in? (Complete Exhibit 24-5, "Lead Hazard      |         |
| Monitoring Guidance," to answer this question.)            |         |
|                                                            |         |
| \[24 CFR 92.209(i)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

21\.

+------------------------------------------------------------+---------+
| Are periodic Section 8 HQS inspections being carried out   |         |
| at least annually?                                         |         |
|                                                            |         |
| \[24 CFR 92.209(i)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

22\.

+----------------------------------------------------------+-----------+
| If a tenant complaint indicated that local codes and HQS |           |
| were not being met, did the PJ investigate and ensure    |           |
| that the problems were corrected timely?                 |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

23\.

  ------------------------------------------------------------- ---------
  Is the unit in compliance with the jurisdiction's occupancy   
  standards with respect to family and unit size?               

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

[E. Lease Provisions]{.underline}

24\.

+------------------------------------------------------------+---------+
| Is the lease for at least one year, unless otherwise       |         |
| agreed upon by the owner and tenant?                       |         |
|                                                            |         |
| \[24 CFR 92.209(g) and 92.253(a)\]                         |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

25\.

+------------------------------------------------------------+---------+
| Is the lease free of the following prohibited lease        |         |
| provisions:                                                |         |
|                                                            |         |
| \[24 CFR 92.253\]                                          |         |
+------------------------------------------------------------+---------+
| a\. *Agreement to be sued?* Agreement by the tenant to be  |         |
| sued, to admit guilt, or to a judgment in favor of the     |         |
| owner in a lawsuit brought in connection with the lease.   |         |
+------------------------------------------------------------+---------+
| b\. *Treatment of property?* Agreement by the tenant that  |         |
| the owner may take, hold, or sell personal property of     |         |
| household members without notice to the tenant and a court |         |
| decision on the rights of the parties. (This prohibition,  |         |
| however, does not apply to an agreement by the tenant      |         |
| concerning disposition of personal property remaining in   |         |
| the housing unit after the tenant has moved out of the     |         |
| unit. The owner may dispose of this personal property in   |         |
| accordance with State law).                                |         |
+------------------------------------------------------------+---------+
| c\. *Excusing owner from responsibility?* Agreement by the |         |
| tenant not to hold the owner or the owner\'s agents        |         |
| legally responsible for any action or failure to act,      |         |
| whether intentional or negligent.                          |         |
+------------------------------------------------------------+---------+
| d\. *Waiver of notice?* Agreement of the tenant that the   |         |
| owner may institute a lawsuit without notice to the        |         |
| tenant.                                                    |         |
+------------------------------------------------------------+---------+
| e\. *Waiver of legal proceedings?* Agreement by the tenant |         |
| that the owner may evict the tenant or household members   |         |
| without instituting a civil court proceeding in which the  |         |
| tenant has the opportunity to present a defense, or before |         |
| a court decision on the rights of the parties.             |         |
+------------------------------------------------------------+---------+
| f\. *Waiver of a jury trial?* Agreement by the tenant to   |         |
| waive any right to a trial by jury.                        |         |
+------------------------------------------------------------+---------+
| g\. *Waiver of right to appeal court decision?* Agreement  |         |
| by the tenant to waive the tenant\'s right to appeal, or   |         |
| to otherwise challenge in court, a court decision in       |         |
| connection with the lease.                                 |         |
+------------------------------------------------------------+---------+
| h\. *Tenant chargeable with cost of legal actions          |         |
| regardless of outcome?* Agreement by the tenant to pay     |         |
| attorney\'s fees or other legal costs even if the tenant   |         |
| wins in a court proceeding by the owner against the        |         |
| tenant. The tenant, however, may be obligated to pay costs |         |
| if the tenant loses.                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

26\.

+----------------------------------------------------------+-----------+
| Did the lease and the TBRA written agreement begin and,  |           |
| if applicable, end on the same date?                     |           |
|                                                          |           |
| \[24 CFR 92.209(e)\]                                     |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

27\.

+------------------------------------------------------------+---------+
| Did the PJ review and approve the lease?                   |         |
|                                                            |         |
| \[24 CFR 92.209(k)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

F. [RECORDKEEPING]{.underline}

28\.

+------------------------------------------------------------+---------+
| For Project Records, is the following documentation in the |         |
| file to demonstrate that each TBRA project meets:          |         |
+------------------------------------------------------------+---------+
| a\. Written tenant selection policies (e.g., preferences)  |         |
| and criteria (e.g., income targeting)?                     |         |
|                                                            |         |
| \[24 CFR 92.209(c) and 24 CFR 92.508(a)(3)(vi)\]           |         |
+------------------------------------------------------------+---------+
| b\. Rent reasonableness requirements?                      |         |
|                                                            |         |
| \[24 CFR 92.209(f) and 24 CFR 92.508(a)(3)(vi)\]           |         |
+------------------------------------------------------------+---------+
| c\. Maximum subsidy provisions?                            |         |
|                                                            |         |
| \[24 CFR 92.209(h) and 24 CFR 92.508(a)(3)(vi)\]           |         |
+------------------------------------------------------------+---------+
| d\. HQS inspection?                                        |         |
|                                                            |         |
| \[24 CFR 92.251(d) and 24 CFR 92.508(a)(3)(vi)\]           |         |
+------------------------------------------------------------+---------+
| e\. Calculation of the HOME subsidy?                       |         |
|                                                            |         |
| \[24 CFR 92.508(a)(3)(vi)\]                                |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

29\.

+------------------------------------------------------------+---------+
| Do project records demonstrate that the lease complies     |         |
| with the tenant and participant protections of 24 CFR      |         |
| 92.253?                                                    |         |
|                                                            |         |
| \[24 CFR 92.508(a)(3)(xi)\]                                |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

30\.

+------------------------------------------------------------+---------+
| Does the rental assistance contract or the security        |         |
| deposit contract conform to eligible costs and             |         |
| requirements in accordance with 24 CFR 92.209 and tenant   |         |
| and participant protections in accordance with 92.253?     |         |
|                                                            |         |
| \[24 CFR 92.504(c)(5)(iii)\]                               |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

31\.

  ------------------------------------------------------------- ---------
  Are all records pertaining to each fiscal year of HOME funds  
  being retained for five years after the period of rental      
  assistance terminates? \[24 CFR 92.508(c)(3)\]                

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------