Report of the Board of Directors

Michael Cleary

Special Assistant Law Enforcement Coordinator

California Department of Food and Agriculture

Reference

Key Number

# 100 INTRODUCTION {#introduction .unnumbered}

The Board held its quarterly Board of Directors (BOD) meeting on
Saturday, July 7, 2007, and continued that meeting during work sessions
throughout the remainder of the Annual Meeting. The Board of Directors
and the NTEP Committee invited members to dialogue with the BOD on the
following issues: Conformity Assessment, Improving Standards
Development, Marketplace Surveys, Membership Marketing, Mutual
Acceptance Arrangements, Increasing the Value and Attendance at
Meetings, and participation internationally, i.e., OIML, CFTM, APLMF,
and USNWG.

**Table A**

**Table of Contents**

Subject Page

[100 INTRODUCTION 1](#introduction)

[1. Improving Standards Development 3](#improving-standards-development)

[2. Marketplace Surveys 3](#marketplace-surveys)

[3. Meetings 3](#meetings)

[4. Membership Marketing 3](#membership-marketing)

[5. NCWM Website -- www.ncwm.net 4](#ncwm-website-www.ncwm.net)

[6. Participation in International Standard Setting
4](#participation-in-international-standard-setting)

[7. Increasing the Value and Attendance at Meetings
4](#increasing-the-value-and-attendance-at-meetings)

[8. Treasurer's Report 5](#treasurers-report)

**Table B**

**Appendices**

**Appendix Title Page**

[A NCWM National Survey of Prepackaged Meats and Poultry A1](#AppendixA)

[B National Random Market Survey 2006 B1](#AppendixB)

[C Auditor's Report for 2006 C1](#AppendixC)

[D Report on the Activities of the International Organization of Legal
Metrology (OIML) and Regional Legal Metrology Organizations
D1](#AppendixD)

[E Final Report of the NCWM Associate Membership Committee (AMC)
E1](#AppendixE)

**Details of all Items**

**(In order by Reference Key Number)**

#  {#section .unnumbered}

# 1. Improving Standards Development {#improving-standards-development .unnumbered}

Judy Cardin continued her efforts with instructing members on the use of
Form 15 and made presentations to the remaining regional associations.
The Board reviewed this item in an effort to ensure that the process is
simple, clear, and transparent. The next step in the process is to
incorporate the feedback received from the regional associations into a
"How To" submit a Form 15. The intent is also to develop an online form
for submittal.

In addition, the Board is recommending to the standing committees that
they encourage members to submit written comments to the appropriate
standing committee chair. The standing committee chair, if appropriate,
will read the comments during the open hearing. This would include
comments from members who are uncomfortable speaking at the microphone.

Since the Interim Meeting, the online overview and how to submit a
proposal has been completed. In addition, the online form to submit a
proposal has been completed. These items have been posted on the NCWM
website under "Submit a Proposal" under the "About NCWM" topic.
Editorial changes will also be made to the introduction sections of NIST
Handbooks 44 and 130.

# 2. Marketplace Surveys {#marketplace-surveys .unnumbered}

At the Interim Meeting, Roger Macey, Branch Chief, California Division
of Measurement Standards, gave a PowerPoint presentation of the basic
initial data from the recent national marketplace survey. Additional
in-depth data will be presented at a later time. The Board welcomes any
input from the general membership on the use of the data. The PowerPoint
presentation and survey results are contained in Appendices A and B of
the Board report. Once the work on this survey is completed, the Board
will consider future surveys.

The information from the recent marketplace survey will be put on the
website as well as an explanation of the methodology used and the
findings. Future survey topics will be selected by the NCWM chairman.

# 3. Meetings {#meetings .unnumbered}

*Interim Meetings*

January 27 - 30, 2008 Hyatt Regency Albuquerque, Albuquerque, New Mexico

January 11 - 14, 2009 Hilton Daytona Beach Hotel, Daytona Beach, Florida

*Annual Meetings*

July 13 - 17, 2008 Sheraton Burlington Hotel & Conference Center,
Burlington, Vermont

July 12 - 16, 2009 Marriott Plaza Hotel, San Antonio, Texas

July 11 - 15, 2010 Crowne Plaza St. Paul Hotel, St. Paul, Minnesota

# 4. Membership Marketing {#membership-marketing .unnumbered}

The outreach efforts have begun to pay dividends. Membership is at its
highest point in over four years. The Board has been involved in the
following activities:

-   Lapsed member letter sent by Mike Cleary

-   E-mail campaign

-   New membership application has been developed. It is available on
    the NCWM website as a downloadable PDF or in hard copy from the NCWM
    office.

-   First-timer mentoring by Board at 2006 and 2007 Annual Meeting

-   Redesigned presentation for first-timer's orientation at the Annual
    Meeting was developed and presented in Salt Lake.

-   Online membership applications and renewals

-   The Board developed a first-timer's information packet and
    at-a-glance guide to the conference.

-   Dreaded first-timer ribbons have been banished.

Mike Cleary reported that his goal for the past year was membership
recruitment, retention and awareness of the significance of the
Conference. Chairman Cleary indicated that membership is the highest
that it has been since 2003.

# 5. NCWM Website -- www.ncwm.net {#ncwm-website-www.ncwm.net .unnumbered}

The following website enhancements have been completed:

-   Online meeting registration

-   Online membership application and renewal

The Board would like to thank the AMC for a generous financial donation
to help defray the cost of the website enhancements.

New enhancement suggestions include:

-   Photo library

-   Online NTEP applications

-   Posting presentations from the Interim and Annual Meetings.

Chairman Cleary reviewed the enhancements made to the website. In
addition to the items mentioned in the report, the information on how to
submit a proposal has been developed and posted as has the information
on the Annual Meeting process. The Board would like to see Annual and
Interim Meeting presentations archived on the website. The Board has
formed a committee to continually assess and make recommendations to
enhance the usability of the website and newsletter.

# 6. Participation in International Standard Setting {#participation-in-international-standard-setting .unnumbered}

Chuck Ehrlich briefed the Board on key activities of OIML and regional
legal metrology organizations (see Appendix D).

# 7. Increasing the Value and Attendance at Meetings {#increasing-the-value-and-attendance-at-meetings .unnumbered}

Continued Use of Training Sessions: The Board recognized the value
training sessions bring to the Annual Meeting and would like to continue
to facilitate these during any available time. To accomplish this, the
process will be that the PDC make recommendations to the chairman for
topics. The chairman will select the presenters.

The use of Roundtables: The Board recognizes the value of a roundtable
discussion format and will try to incorporate it into the first-timers'
orientation session at the Annual Meeting.

Specifications & Tolerances Committee (S&T) -- The S&T Committee will go
first during the open hearings. Their addendum sheet will not be due
until 6:00 p.m. on Tuesday.

The Board has recognized the value of posting electronic versions of the
presentations made at the Interim and Annual Meetings on the NCWM
website. These presentations will be posted on the Conferences page.

Chairman Cleary reviewed the information contained in the Interim Report
under this section. There was discussion on whether Thursday's agenda
should be moved to Wednesday if the voting moves more quickly. It was
decided to follow the schedule as published in the conference agenda.
The Board will work in the coming year to make the Annual Meeting
schedule more efficient and effective.

# 8. Treasurer's Report {#treasurers-report .unnumbered}

A brief treasurer's report will be included in the Board's agenda during
the Annual Meeting. The 2006 Audit Report is included in Appendix C of
this report.

**Treasurer's Report**

Income (percentage of total income)

  ---------------------------------------- ------------------------------
  Dues                                     22 %

  NTEP                                     62 %

  Conferences                              11 %

  Publications                             3 %
  ---------------------------------------- ------------------------------

Direct Expense (percentage of direct expenses)

  ---------------------------------------- ------------------------------
  Membership                               2 %

  NTEP                                     72 %

  Publications                             2 %

  Conferences                              24 %
  ---------------------------------------- ------------------------------

Overhead Expenses (percentage of overhead expenses)

  ---------------------------------------- ------------------------------
  Staff                                    43 %

  BOD                                      24 %

  Website                                  9 %

  Charge Card Fees                         8 %

  Other                                    16 %
  ---------------------------------------- ------------------------------

Reserves

NCWM currently has \$612,000 in Certificates of Deposit.

Michael Cleary, California, NCWM Chairman

Judy Cardin, Wisconsin, NCWM Chairman-Elect

Don Onwiler, Nebraska, NTEP Chair

Charles Carroll, Massachusetts

Joe Gomez, New Mexico

Jack Kane, Montana

Randy Jennings, Tennessee

Steven Malone, Nebraska

Richard Wotthlie, Maryland

Christopher B. Guay, Procter & Gamble Co.

Darrell Flocken, Mettler-Toledo, Inc.

NCWM Staff: Beth Palys, CAE

NIST: Carol Hockert, Chief, Weights and Measures Division

**Board of Directors**

[]{#AppendixA .anchor}**Appendix A**

**NCWM National Survey**

**Survey of Prepackaged Meat and Poultry**

![](media/image1.wmf){width="6.332638888888889in"
height="4.033333333333333in"}

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height="3.713888888888889in"}

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height="4.550694444444445in"}

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height="4.113194444444445in"}

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height="4.411111111111111in"}

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height="4.059722222222222in"}

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height="4.347222222222222in"}

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height="4.136805555555555in"}

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height="4.679861111111111in"}

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height="3.8986111111111112in"}

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height="4.370138888888889in"}

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height="4.490972222222222in"}

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height="4.172916666666667in"}

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height="4.405555555555556in"}

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[]{#AppendixB .anchor}**Appendix B**

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height="8.396527777777777in"}

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[]{#AppendixC .anchor}**Appendix C**

**Auditor's Report for 2006**

The Board reviewed the Auditor's report from the 2006 audit year ended
September 30, 2006.

# Statement of Activities Ending September 30, 2006 {#statement-of-activities-ending-september-30-2006 .unnumbered}

#  {#section-1 .unnumbered}

# 2006 Actual AMC Fund 2006 Budget {#actual-amc-fund-2006-budget .unnumbered}

**Revenue & Support**

Government Dues \$102,450 \$102,210

Associate Dues \$ 67,740 \$ 66,215

National Type Evaluation Program \$458,100 \$462,750

Interim Meeting Fees \$ 18,374 \$ 21,250

Annual Meeting Fees \$ 64,783 \$ 69,600

Publications \$ 22,428 \$ 24,200

Advertising \$ 750 \$ 850

Investment Return \$ 28,094 \$ 7,500

Associate Member Fund \_\_\_\_\_\_\_ [\$ 13,440]{.underline}
\_\_\_\_\_\_\_

Total Revenue & Support \$762,719 \$ 13,440 \$754,575

# Expenses {#expenses .unnumbered}

**Programs**

Membership \$ 13,091 \$ 12,101

National Type Evaluation Program \$443,826 \$455,739

Interim Meeting \$ 45,324 \$ 50,488

Annual Meeting \$ 85,800 \$ 90,556

Publications \$ 11,847 \$ 16,140

Newsletter \$ 14,927 \$ 15,107

Refunds [\$ 625]{.underline} \_\_\_\_\_\_\_

Total Programs \$615,440 \$640,131

**Management & General**

Management Fees \$ 51,267 \$ 51,267

Board of Directors \$ 24,121 \$ 29,700

Bank Fees \$ 10,897 \$ 10,200

Website \$ 12,350 \$ 10,679

Legal & Accounting \$ 5,861 \$ 6,525

Committee Contingency Fund \$ 4,227 \$ 5,500

Committee Travel \$ 1,691 \$ 0

Insurance \$ 2,057 \$ 2,500

Office Supplies \$ 2,455 \$ 1,800

Telephone \$ 576 \$ 1,200

Technology Fee \$ 1,960 \$ 0

Printing & Duplicating \$ 1,443 \$ 650

Marketing \$ 311 \$ 0

Miscellaneous \$ 600 \$ 0

Postage \$ 87 \$ 50

Broadcast e-mail \$ 33 \$ 0

Associate Member Fund [\$ 13,991]{.underline}

Total Management & General [\$119,936]{.underline} \$120,071

Total Expenses \$735,376 \$ 13,991 [\$760,202]{.underline}

Change in net assets \$ 27,343 (551)

# 2006 Actual AMC Fund 2006 Budget {#actual-amc-fund-2006-budget-1 .unnumbered}

**Net Assets, beginning of year \$604,928 \$5,425**

**Net Assets, end of year \$632,271** **\$4,874**

### **Assets** {#assets .unnumbered}

# Current Assets {#current-assets .unnumbered}

Cash & Cash Equivalents \$210,511

Certificates of Deposit \$584,992

Accounts Receivable \$ 736

Prepaid Expenses \$ 2,165

Interest Receivable \$ 3,997

\_\_\_\_\_\_\_

Total Assets \$802,401

# Liabilities & Net Assets {#liabilities-net-assets .unnumbered}

Accounts Payable \$ 8,271

Deferred Dues Revenue \$156,985

\_\_\_\_\_\_\_

Total Liabilities \$165,256

# Net Assets \_\_\_\_\_\_\_ {#net-assets-_______ .unnumbered}

Unrestricted \$637,145

Total Liabilities and Net Assets \$802,401

Michael Cleary, California, NCWM Chairman

Judy Cardin, Wisconsin, NCWM Chairman-Elect

Don Onwiler, Nebraska, NTEP Chair

Charles Carroll, Massachusetts

Joe Gomez, New Mexico

Jack Kane, Montana

Randy Jennings, Tennessee

Steven Malone, Nebraska

Richard Wotthlie, Maryland

Christopher B. Guay, Procter & Gamble Co.

Darrell Flocken, Mettler-Toledo, Inc.

NCWM Staff: Beth Palys, CAE

NIST: Carol Hockert, Chief, Weights and Measures Division

**Board of Directors**

[]{#AppendixD .anchor}**Appendix D**

**Report on the Activities of the**

**International Organization of Legal Metrology (OIML)**

**and Regional Legal Metrology Organizations**

Weights and Measures Division, NIST

The Weights and Measures Division (WMD) of the National Institute of
Standards and Technology (NIST) is responsible for coordinating U.S.
participation in OIML and other international legal metrology
organizations. Learn more about OIML at the OIML website at
[http://www.oiml.org](http://www.oiml.org/) and the WMD website at
<http://www.nist.gov/owm> on the Internet. Dr. Charles Ehrlich, Group
Leader of the International Legal Metrology Group (ILMG), can be
contacted at <charles.ehrlich@nist.gov> or at (301) 975‑4834 or by fax
at (301) 975‑8091.

***Please note: OIML publications are available without cost at
[http://www.oiml.org](http://www.oiml.org/).***

**Table A**

**Table of Contents**

Subject Page

[I. Report on the Activities of the OIML Technical Committees
D2](#report-on-the-activities-of-the-oiml-technical-committees)

[II. Report on the 41^st^ CIML Meeting in Cape Town, South Africa,
October 18 - 20, 2006
D4](#report-on-the-41st-ciml-meeting-in-cape-town-south-africa-october-18---20-2006)

[III. Future CIML Meetings D6](#future-ciml-meetings)

[IV. Regional Legal Metrology Organizations
D6](#regional-legal-metrology-organizations)

**Table B**

**Glossary of Acronyms**

+------+----------------------------+------+--------------------------+
| BIML | International Bureau of    | IR   | International            |
|      | Legal Metrology            |      | Recommendation           |
+------+----------------------------+------+--------------------------+
| CD   | Committee Draft^1^         | MAA  | Mutual Acceptance        |
|      |                            |      | Arrangement              |
+------+----------------------------+------+--------------------------+
| CIML | International Committee of | OIML | International            |
|      | Legal Metrology            |      | Organization of Legal    |
|      |                            |      | Metrology                |
+------+----------------------------+------+--------------------------+
| CPR  | Committee on Participation | PTB  | Physikalisch-Technischen |
|      | Review                     |      | Bundsanstalt             |
+------+----------------------------+------+--------------------------+
| DD   | Draft Document^2^          | R    | Recommendation           |
+------+----------------------------+------+--------------------------+
| DR   | Draft Recommendation^2^    | SC   | Technical Subcommittee   |
+------+----------------------------+------+--------------------------+
| DV   | Draft Vocabulary^2^        | TC   | Technical Committee      |
+------+----------------------------+------+--------------------------+
| DoMC | Declaration of Mutual      | WD   | Working Draft^3^         |
|      | Confidence                 |      |                          |
+------+----------------------------+------+--------------------------+
| ^1^  |                            |      |                          |
| CD:  |                            |      |                          |
| a    |                            |      |                          |
| d    |                            |      |                          |
| raft |                            |      |                          |
| at   |                            |      |                          |
| the  |                            |      |                          |
| s    |                            |      |                          |
| tage |                            |      |                          |
| of   |                            |      |                          |
| dev  |                            |      |                          |
| elop |                            |      |                          |
| ment |                            |      |                          |
| wi   |                            |      |                          |
| thin |                            |      |                          |
| a    |                            |      |                          |
| t    |                            |      |                          |
| echn |                            |      |                          |
| ical |                            |      |                          |
| c    |                            |      |                          |
| ommi |                            |      |                          |
| ttee |                            |      |                          |
| or   |                            |      |                          |
| s    |                            |      |                          |
| ubco |                            |      |                          |
| mmit |                            |      |                          |
| tee; |                            |      |                          |
| in   |                            |      |                          |
| this |                            |      |                          |
| d    |                            |      |                          |
| ocum |                            |      |                          |
| ent, |                            |      |                          |
| su   |                            |      |                          |
| cces |                            |      |                          |
| sive |                            |      |                          |
| dr   |                            |      |                          |
| afts |                            |      |                          |
| are  |                            |      |                          |
| numb |                            |      |                          |
| ered |                            |      |                          |
| 1    |                            |      |                          |
|  CD, |                            |      |                          |
| 2    |                            |      |                          |
|  CD, |                            |      |                          |
| etc. |                            |      |                          |
|      |                            |      |                          |
| ^2^  |                            |      |                          |
| DD   |                            |      |                          |
| and  |                            |      |                          |
| DR:  |                            |      |                          |
| d    |                            |      |                          |
| raft |                            |      |                          |
| d    |                            |      |                          |
| ocum |                            |      |                          |
| ents |                            |      |                          |
| appr |                            |      |                          |
| oved |                            |      |                          |
| at   |                            |      |                          |
| the  |                            |      |                          |
| l    |                            |      |                          |
| evel |                            |      |                          |
| of   |                            |      |                          |
| the  |                            |      |                          |
| t    |                            |      |                          |
| echn |                            |      |                          |
| ical |                            |      |                          |
| c    |                            |      |                          |
| ommi |                            |      |                          |
| ttee |                            |      |                          |
| or   |                            |      |                          |
| subc |                            |      |                          |
| ommi |                            |      |                          |
| ttee |                            |      |                          |
| c    |                            |      |                          |
| once |                            |      |                          |
| rned |                            |      |                          |
| and  |                            |      |                          |
| sent |                            |      |                          |
| to   |                            |      |                          |
| BIML |                            |      |                          |
| for  |                            |      |                          |
| appr |                            |      |                          |
| oval |                            |      |                          |
| by   |                            |      |                          |
| C    |                            |      |                          |
| IML. |                            |      |                          |
|      |                            |      |                          |
| ^3^  |                            |      |                          |
| WD:  |                            |      |                          |
| prec |                            |      |                          |
| edes |                            |      |                          |
| the  |                            |      |                          |
| dev  |                            |      |                          |
| elop |                            |      |                          |
| ment |                            |      |                          |
| of a |                            |      |                          |
| CD;  |                            |      |                          |
| in   |                            |      |                          |
| this |                            |      |                          |
| d    |                            |      |                          |
| ocum |                            |      |                          |
| ent, |                            |      |                          |
| su   |                            |      |                          |
| cces |                            |      |                          |
| sive |                            |      |                          |
| dr   |                            |      |                          |
| afts |                            |      |                          |
| are  |                            |      |                          |
| nu   |                            |      |                          |
| mber |                            |      |                          |
| 1    |                            |      |                          |
|  WD, |                            |      |                          |
| 2    |                            |      |                          |
|  WD, |                            |      |                          |
| etc. |                            |      |                          |
+------+----------------------------+------+--------------------------+

**Details of All Items**

**(In Order by Reference Key Number)**

# Report on the Activities of the OIML Technical Committees

This section reports on recent activities and the status of work in OIML
Technical Committees (TCs) and Technical Subcommittees (SCs) of specific
interest to members of NCWM. Also included are schedules of future
activities of the Secretariats, the U.S. National Work Groups (USNWGs),
and the International Work Groups (IWGs) of the Committees and
Subcommittees.

*TC 3/SC 1 "Pattern Approval and Evaluation" (United States)*

The subcommittee approved the U.S. proposal for a combined revision of
OIML D 19 "Pattern evaluation and pattern approval" and D 20 "Initial
and subsequent verification of measuring instruments and processes" into
a single document entitled "Principles of metrological control of
measuring instruments: type approval and verification." Key elements of
OIML D 3 "Legal Qualification of Measuring Instruments," R 34 "Accuracy
Classes of Measuring Instruments," and R 42 "Metal Stamps for
Verification Officers" will also be incorporated into the combined
revision of OIML D 19 and D 20. The revised documents will incorporate
recent developments such as the OIML certificate system, D 27 "Initial
verification of measuring instruments utilizing the manufacturer\'s
quality management system," and the "Framework for a mutual acceptance
arrangement (MAA) on OIML type evaluations." Consideration will be given
to the appropriate conformity assessment options developed by the ISO
Council Committee on Conformity Assessment (ISO CASCO), including
quality systems, product certification, and accreditation. Consideration
will be given also to information technology and statistical methods to
increase or decrease verification intervals based upon proven instrument
performance. For more information on this activity, contact Dr. Ambler
Thompson at (301) 975‑2333 or at <ambler@nist.gov>.

*TC 5/SC 2 Software (Germany and BIML)*

All OIML Documents and Recommendations published since 1990 have been
reviewed for terms and requirements related to software. The ILMG
submitted U.S. comments on a working draft of the document "Software in
Legal Metrology" in June 2006. When complete, this document will serve
as guidance for OIML technical committees addressing software
requirements in Recommendations for software-controlled instruments. The
ILMG participated in meetings of the NCWM Software Sector in Annapolis,
Maryland, in October 2006. Most recently, the co-secretariat distributed
the 1 CD of this document for subcommittee comment in June 2007. Please
contact Dr. Ambler Thompson at (301) 975‑2333 or at <ambler@nist.gov> if
you would like a copy of the OIML CD or to participate in this project.

*TC 8/SC 1 "Static Volume and Mass Measurement" (Austria and Germany)*

The Secretariat submitted 2 CD revisions in January 2006 for OIML R 71
"Fixed Storage Tanks," R 80 "Road and Rail Tankers," and R 85 "Automatic
Level Gages for Measuring the Level of Liquid in Fixed Storage Tanks."
U.S. comments, including those of the American Petroleum Institute, on
all three of these documents were sent in April 2006. The Secretariat
held a subcommittee meeting in May 2006 in Hamburg, Germany. The
United States provided a "no" vote with comments on the 2 CD for R 71
and comments on the 2 CDs of R 80 and R 85. The Secretariat circulated a
3 CD for R 80 in November 2006 and a 3 CD of R 85 in December 2006. U.S.
vote and comments on R 80 and R 85 were returned in February 2007, and a
subcommittee meeting was held in March 2007 in Vienna, Austria. All
three documents were discussed in Vienna. A 3 CD of R 71 was received in
July 2007. The next drafts of R 80 and R 85 are expected later in 2007.
Please contact Ralph Richter at (301) 975‑3997 or at
<ralph.richter@nist.gov> if you would like copies of the documents or to
participate in these projects.

*TC 8/SC 3 "Dynamic Volume and Mass Measurement for Liquids other than
Water" (United States and Germany)*

OIML R 117 "Measuring Instruments for Liquids other than Water" has
undergone an extensive revision, incorporating new instrument
technologies and merging the document with OIML Recommendations R 86
"Drum Meters" and R 105 "Mass Flowmeters." This is a high priority
project for OIML. ILMG is working with the USNWG on flowmeters, Germany,
and the Netherlands on this effort. Meetings of the USNWG on flowmeters
were held during the NCWM Interim Meeting in January 2007 in
Jacksonville, Florida, and the NCWM Annual Meeting in July 2007 in Utah.
Measurement Canada has been a strong contributor to this effort. A 2 CD
of R 117 was circulated to the two international subcommittees and
received over 90 % international "yes" votes. In October 2006, the CIML
approved the merger of TC 8/SC 3 and TC 8/SC 4; the United States and
Germany are now the co-secretariats of the combined TC 8/SC 3. Following
the merger, the old subcommittee TC 8/SC 4 was disbanded. Work on
R 117-2 "Test Methods" and R 117-3 "Test Report Format" has begun.

OIML member nations have voted on the DR of R 117‑1 by postal ballot
with over 90 % approval of the 34 nations that voted. Full CIML approval
on R 117‑1 is expected at the CIML meeting in October 2007. If you have
any questions, would like a copy of the R 117‑1 DR, or would like to
participate in the next phases of this project, please contact Ralph
Richter at (301) 975‑3997 or <ralph.richter@nist.gov>.

*TC 8/SC 7 "Gas Metering" (Belgium and France)*

In April 2007, the Secretariat circulated a DR of the Recommendation
"Measuring Systems for Compressed Natural Gas (CNG) for Vehicles" and
annexes covering performance tests for electronic devices and basic test
procedures. The postal ballot on this recommendation failed, but it is
anticipated that recommendation will be approved by the CIML in October
2007.

Also in April 2007, a postal ballot was circulated on the DR "Measuring
Systems for Gaseous Fuel" and U.S. comments were submitted in June 2007.
This Recommendation is intended for large pipelines with large flowrates
and high operating pressures, or systems not fitted with diaphragm gas
meters. Different types of measuring systems are covered by the
Recommendation: measuring systems providing indications of volume at
base conditions or mass converted from a volume of gas determined at
metering conditions, measuring systems providing directly the mass of
gas, and measuring systems providing indication of energy corresponding
to a volume at base conditions or a mass of gas. The postal ballot on
this recommendation failed, but it is anticipated that recommendation
will be approved by the CIML in October 2007. Please contact Ralph
Richter at (301) 975‑3997 or <ralph.richter@nist.gov> if you would like
to obtain a copy of these documents or if you would like to participate
in future work involving gas measurement systems.

*TC 8/SC 8 "Gas Meters" (Netherlands)*

Three recommendations in this subcommittee: R 6 "General provisions for
gas volume meters," R 31 "Diaphragm Gas Meters," and R 32 "Rotary Piston
Gas Meters and Turbine Gas Meters" have been combined into a single
revised Recommendation. The United States voted "yes" with comments on
the 3 CD of this document in January 2006. The final DR was approved by
the CIML at their October 2006 meeting in Cape Town, South Africa, and
will be published with the new designation of R 137‑1 "Gas Meters."
Development of R 137‑2 "Test Methods" is now underway. Please contact
Ralph Richter at (301) 975‑3997 or <ralph.richter@nist.gov> if you would
like to participate in the R 137‑2 project.

*TC 9 "Instruments for Measuring Mass" (United States)*

Now that the revision of R 76 "Non-automatic Weighing Instruments" is
complete, the United States will send an inquiry in 2007 to TC 9 members
about revising R 60 "Load Cells." If you would like to participate in
the revision of R 60, please contact Steve Cook at (301) 975‑4003 or
<steven.cook@nist.gov>.

*TC 9/SC 1 "Nonautomatic Weighing Instruments" (Germany and France)*

The revision of R 76 "Non-automatic Weighing Instruments" is of major
importance to U.S. interests because the Recommendation serves as the
foundation for a majority of the laws and regulations that govern
weighing instruments around the world. The revision includes new
language addressing metrological controls for type evaluations,
conformity, initial and subsequent inspections, suitability of separable
components and requirements for metrological software. The USNWG is
being consulted concerning proposals to harmonize Handbook 44 and R 76.
The DR of R 76‑1 was approved by the CIML in October 2006. Most
recently, the United States voted "yes" on the DR of R 76‑2 "Test Report
Format." For more information on these efforts, please contact Steve
Cook at (301) 975‑4003 or <steven.cook@nist.gov>.

*TC 9/SC 2 "Automatic Weighing Instruments" (United Kingdom)*

The Recommendation R 134-1 "Automatic Instruments for Weighing Road
Vehicles in Motion -- Total Load and Axle Weighing" was approved by CIML
in October 2006 with the agreement that U.S. comments concerning
terminology and document scope were to be incorporated before
publication. The test report format of this document, R 134‑2, has been
approved by the subcommittee and is going through a final editorial
process at the BIML. Two other documents in this subcommittee are now
under revision. The United States returned comments on the 2 CD of R 106
"Automatic Rail‑weighbridges" in November 2006. The subcommittee
approved a revision of R 107 "Discontinuous Totalizing Automatic
Weighing Instruments (Totalizing Hopper Weighers)," and votes and
comments on the DR are due in September 2007. If you would like to
receive copies of these documents or work on these projects, Richard
Harshman is the contact at (301) 975‑8107 or at <harshman@nist.gov>.

*TC 17/SC 1 "Humidity" (China)*

The Secretariat (China) is working closely with the United States and a
small IWG to revise OIML R 59 "Moisture Meters for Cereal Grains and
Oilseeds." All drafts have been distributed to the USNWG, which for the
most part is a subset of the NTEP Grain Sector. In October 2003, China
hosted a meeting of the TC 17/SC 1 subcommittee in Beijing, China, to
review and discuss this revised document. A 2 CD that incorporated U.S.
comments was circulated in May 2004 by the Secretariat. A meeting of the
IWG was held in Paris, France, in September 2004 to resolve conflicts on
the document. U.S. comments on the 3 CD of R 59 were returned to the
Secretariat in August 2005. A 4 CD was circulated to the IWG in August
2006. U.S. comments on the 4 CD were returned to the Secretariat in
November 2006. A TC 17/SC 1 meeting is being hosted by NIST in
September 2007 to discuss the 5 CD. Please contact Diane Lee at
(301) 975‑4405 or at <diane.lee@nist.gov> if you would like to
participate in this work group.

*TC 17/SC 8 "Quality Analysis of Agricultural Products" (Australia)*

A new subcommittee has been formed to study the issues and write a
working draft document "Measuring Instruments for Protein Determination
in Grains." Australia is the Secretariat for this new subcommittee. A
work group meeting was held in May 2004 in Sydney, Australia. A 2 WD of
this document was received in August 2004, and a 3 WD was received in
May 2005. A work group meeting was held in June 2005 in Berlin, Germany,
to discuss the latest round of comments on the 3 WD. A 1 CD was
circulated to the IWG in May 2006. U.S. comments on the 1 CD were
returned to the Secretariat in August 2006. A work group meeting was
held in September 2006 in Ottawa, Canada, to discuss comments on the
1 CD. A TC 17/SC 8 meeting is being hosted by NIST in September 2007 to
discuss the 2 CD. Please contact Diane Lee at (301) 975‑4405 or at
<diane.lee@nist.gov> if you would like to participate in this work
group.

**OIML Mutual Acceptance Arrangement (MAA)**

Note: The report on the OIML Mutual Acceptance Arrangement (MAA) has
moved; it can now be found in Item 1. Test Data Exchange Agreements of
the NTEP Section of the NCWM Annual Report. For further information on
the MAA and its implementation, please contact Dr. Charles Ehrlich at
<charles.ehrlich@nist.gov> or at (301) 975‑4834 or by fax at
(301) 975-8091.

# Report on the 41^st^ CIML Meeting in Cape Town, South Africa, October 18 - 20, 2006

The CIML gave final approval to the following Recommendations in South
Africa:

-   R 39 Rockwell hardness machines;

-   R 49-1 Water meters intended for the metering of cold, potable water
    and hot water:

    -   Part 1: Metrological and technical requirements;

-   R 49-2 Water meters intended for the metering of cold potable water
    and hot water:

    -   Part 2: Test methods;

-   R 51-1 Automatic catchweighing instruments:

    -   Part 1: Metrological and technical requirements -- Tests;

-   R 65 Force measuring system of uniaxial material testing machines;

-   R 76-1 Non-automatic weighing instruments:

    -   Part 1: Metrological and technical requirements -- Tests;

-   R 82 Gas chromatographic systems for the measuring pollution from
    pesticides and other toxic substances;

-   R 83 Gas chromatograph/mass spectrometer systems for the analysis of
    organic pollutants in water;

-   R 116 Inductively coupled plasma atomic emission spectrometers for
    the measurement of metal pollutants in water;

-   R 134-1 Automatic instruments for weighing road vehicles in motion
    and axle-load measuring:

    -   Part 1: Metrological and technical requirements -- Tests;

-   R 137-1 Gas Meters:

    -   Part 1: Requirements (new Recommendation).

The Committee also approved the withdrawal of R 74 *Electronic weighing
instruments.*

The CIML approved the following new work projects:

-   New projects of TC 3/SC 5:

    -   Revision of B 3 OIML Certificate System for Measuring
        Instruments;

    -   Revision of B 10-1 Framework for a Mutual Acceptance Arrangement
        on OIML Type Evaluations (MAA);

    -   Revision of B 10-2 Checklists for Issuing Authorities and
        Testing Laboratories Carrying Out OIML Type Evaluations;

-   New projects to be allocated by the CIML President to the
    appropriate TC or SC, based on BIML proposals:

    -   Guide for the application of ISO/IEC Guide 62 to the assessment
        of quality system certification bodies in the field of legal
        metrology;

    -   Guide for the application of ISO 9001 to legal metrology
        controls;

-   New project of TC 16/SC 1:

    -   Revision of ISO 3930/OIML R 99 Instruments for measuring vehicle
        exhaust emissions.

The following work project was withdrawn:

-   Project P 6 of TC 3/SC 5: OIML procedure for the review of
    laboratories to enable mutual acceptance of test results and OIML
    Certificates of Conformity;

The Committee approved the following proposals:

-   When a revision of a publication is published, the previous version
    remains available on the OIML website, but with an indication that
    this version has been superseded;

-   As long as all the parts of a revised Recommendation included in the
    Certificate System have not been published, the version referenced
    in the Certificate System remains applicable;

-   When the Certificate System references a revised Recommendation,
    Certificates may still be issued by reference to the previous
    version provided the application for a Certificate has been lodged
    before the publication of the revised version.

[MAA Resolutions approved by the CIML in South Africa:]{.underline}

-   MAA Resolution 2006-1: The BIML will bear the costs of peer
    assessments and will subsequently invoice the peer-assessed bodies
    with a lump sum equal to 1500 € per assessor-day.

-   MAA Resolution 2006-2: During the period of transition to the MAA
    for R 60 and R 76 (provisionally set to end December 31, 2008),
    Issuing Authorities under the OIML Certificate System for Measuring
    Instruments (OIML Document B 3) are authorized to continue to issue
    OIML Certificates of Conformity according to OIML B 3.

    -   Issuing Participants in the R 60 and R 76 DoMCs are not
        authorized to continue to issue basic OIML Certificates for OIML
        type evaluations unless the application was received before the
        publication of the DoMC (September 2006).

    -   The termination date of this transition period will be reviewed
        by the CIML at its 43^rd^ Meeting based on a BIML report on
        operation, experience, and feedback from industry.

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-   MAA Resolution 2006-3: The R 49 DoMC will continue to move forward
    despite the fact there is only one potential Issuing Participant.

The CIML instructed TC 3/SC 5 to consider the rules for appointing new
Issuing Authorities after the transition period mentioned in the MAA
Resolution 2006‑2 above, and to propose an appropriate solution for
approval by the Committee.

[Report of the Work Group on "Conformity to Type"]{.underline}

The Committee took note of the report given by Mr. Grahame G. Harvey,
WG Convener, on the meeting held on October 14, 2006, and instructed the
WG to continue its work as proposed during the meeting.

The Committee instructed the Bureau and the TC 3 Secretariat
(Metrological control) to review the work and organizational structure
of TC 3, including that of its subcommittees and the WG on Conformity to
Type.

[Positions filled:]{.underline}

The Committee elected Mr. Grahame Harvey (Australia) as CIML
Second Vice-President. He will take over his duties immediately.

On the proposal of the CIML President, the Committee appointed
Mr. Willem Kool as BIML Assistant Director to fill the position of the
retiring Mr. Szilvássy in 2007.

# Future CIML Meetings

The 42^nd^ CIML Meeting will be hosted by the People's Republic of China
in October 2007 in Shanghai, China. The CIML accepted Australia's
invitation to hold the 13^th^ Conference and 43^rd^ CIML Meeting in
Sydney, Australia, in 2008.

# Regional Legal Metrology Organizations

[SIM Workshop on Fuel Dispensers]{.underline}

Wayne Stiefel participated in the workshop and made presentations on
audit trail security and software developments in OIML and the NWCM. The
workshop was held September 15, 2006, at INMETRO Brazil and was attended
by 32 representatives from 16 countries: Antigua & Barbuda, Brazil,
Chile, Costa Rica, Haiti, Honduras, Jamaica, Mexico, Nicaragua,
Paraguai, St. Kitts & Nevis, St. Lucia, St. Vincent, Trinidad & Tobago,
United States, and Uruguay. Other topics covered included The Mercosul
Draft Directive on Fuel Dispensers -- based on OIML R 117 and the
Mexican process for prototype fuel dispenser hardware and software
approval by CENAM.

[Meeting of the SIM General Assembly]{.underline}

ILMG participated in the SIM General Assembly which convened
September 16 - 17, 2006, in Rio de Janeiro, Brazil.
Dr. Huberto S. Brandi, Director of Scientific and Industrial Metrology
at INMETRO Brazil, was elected President. The next SIM General Assembly
meeting will be held in September 2007 in Ottawa, Canada.

[APLMF Meeting]{.underline}

The 13^th^ APLMF Meeting was held November 15 - 17, 2006, in Singapore.
The United States was represented by Dr. Charles Ehrlich, who serves as
Chairman of the APLMF Work Group on Mutual Recognition Arrangements.
APLMF conducted six training courses/seminars in 2006, including one on
the verification of CNG Fuel Dispensers at which the two instructors
were from the California Division of Measurement Standards. A seminar on
the Singapore Authorized Verifier Scheme was held to announce and
describe this new program in Singapore, where private organizations are
empowered to conduct verifications under the supervision of the
Singapore regulatory authority, SPRING Singapore. A workshop on
Metrology of Agricultural Products and Foods was held
February 7 ‑ 9, 2007, in Thailand. The Peoples Republic of China
announced that it would take over the Presidency and Secretariat of
APLMF in 2007. The next meeting of APLMF will be in late October 2007 in
Shanghai, China.

[]{#AppendixE .anchor}**Appendix E**

**Final Report of the**

**NCWM Associate Member Committee (AMC)**

**Salt Lake City, UT**

**Minutes, July 9, 2007**

**[CALL TO ORDER:]{.underline}**

Chairman Langford called the meeting to order at 12:12 p.m.

**[APPROVAL OF JANUARY 21, 2007, MINUTES:]{.underline}**

The minutes of the January 21, 2007, meeting were read, Cullen Casey
made a motion to approve the minutes, and Bob Reinfried seconded it. A
vote was taken, and the minutes were approved.

**[BOARD OF DIRECTORS REPORT:]{.underline}**

Darrell Flocken, the Associate Membership Representative on the NCWM
Board of Directors, gave a report about Board activities:

-   Automatic temperature compensation is the hot topic of this meeting.
    Mike Cleary represented the NCWM in a congressional hearing in
    Washington, DC, a few weeks ago. Since then the NCWM has received
    several letters from various state representatives voicing their
    support or opposition to the item.

-   Judy Cardin reported that an electronic version of Form 15 is now
    available on the NCWM website. The form can be completed and
    submitted online. A few cleanup items are left to complete this
    task, but they do not impact the use of this form now.

-   NIST WMD reported that they have established two directors'
    workshops to be conducted this year. NIST has also scheduled a
    Handbook 133 Train-the-Trainer class for later this year.

-   The Board has decided to move ahead with a second marketplace
    survey. While not 100 % complete with the past survey, it was
    believed they could do the initial development work for the second
    survey to keep the process moving.

-   Management Solutions (Beth) was happy to report that membership
    levels are up, with current membership of just over 2600. This is
    the highest level since 2003.

-   The Board was asked to develop a position on individual companies or
    organizations sponsoring NCWM events or individual events occurring
    at the same time and location as the NCWM conference. The reason for
    this issue was based on the NCWM's liability and perceived
    influence - real or not. The Board of Directors did not believe it
    was their responsibility to limit or prevent such events but agreed
    these events would not be included in the NCWM agenda and the
    Conference agenda should include a statement something to the effect
    that a meeting or event not mentioned in the agenda is not
    sanctioned by the NCWM. If additional discussions are required, this
    should be the responsibility of the AMC.

-   On a sad note, Darrell Flocken reported that Sam Chappell passed
    away last week.

    -   To end his report Darrell had some good news; this is his last
        report as his 3-year term representing the AMC on the Board of
        Directors ends at the end of this Conference. He would like to
        thank the AMC for providing him with this opportunity and hopes
        he met our expectations. Darrell leaves the AMC in the very
        capable hands of Bob Murnane, our new Board of Directors AMC
        representative.

**[FINANCIAL CONDITION]{.underline}**

Chairman Langford reported the following fund balance:

+------------------------------------------+---------------------------+
| **Income:**                              |                           |
+------------------------------------------+---------------------------+
| Balance 1/31/07                          | \$17,999.91               |
+------------------------------------------+---------------------------+
| Revenue: 2/1/07 - 6/30/07                | 345.00                    |
+------------------------------------------+---------------------------+
|                                          | 135.00                    |
+------------------------------------------+---------------------------+
|                                          | 120.00                    |
+------------------------------------------+---------------------------+
|                                          | 75.00                     |
+------------------------------------------+---------------------------+
| **Total Income:**                        | **\$18,674.91**           |
+------------------------------------------+---------------------------+
|                                          |                           |
+------------------------------------------+---------------------------+
| **Disbursements:**                       |                           |
+------------------------------------------+---------------------------+
| 2/27/07 Website enhancements             | \$2,500.00                |
+------------------------------------------+---------------------------+
| 6/6/07 - 6/30/07                         | 1,500.00                  |
|                                          |                           |
| CO Dept of Agriculture training          |                           |
+------------------------------------------+---------------------------+
| **Total Disbursements:**                 | **\$4,000.00**            |
+------------------------------------------+---------------------------+
|                                          |                           |
+------------------------------------------+---------------------------+
| **Ending Balance 6/30/07**               | **\$14,674.91**           |
+------------------------------------------+---------------------------+

\$10,000 was set aside for the special event.

**[AMC Fund Disbursement Reports:]{.underline}**

> **[2007 Training Funds Report]{.smallcaps}**
>
> Chairman Langford mentioned a letter from Kristin Macey, Chief, CO
> Department of Agriculture Measurement Standards, thanking the AMC for
> the \$1500 funds for training. A copy of this letter was made
> available for anyone to review. (A copy of this letter is printed at
> the end of the AMC Report, Appendix E.)
>
> [**Training Request**]{.smallcaps}
>
> There were three requests submitted:

1.  Craig Leisy, Consumer Affairs Unit, Seattle, WA

> Requested \$500 to be used for travel and *per diem* expenses for
> training and certification for two new weights and measures
> inspectors.

2.  Kirk Robinson, Washington Department of Olympia, WA

> Requested \$2084 for the following: \$1400 for lodging (*per diem*);
> \$434, travel costs for instructor; \$100, training facility rental;
> and \$150, training materials.

3.  Charles Carroll, MA Division of Standards

> Requested \$1000 to be used for training school held in conjunction
> with the NEWMA Annual conference.
>
> Chairman Langford suggested that: 1) Craig Leisy's \$500 request be
> denied; however, Craig would be contacted to notify him why his
> request was denied and give him a chance to resubmit his request for
> funds for training only; 2) Kirk Robinson's request for \$2084 be
> reduced to \$684 for the instructor, training facility rental and
> training materials; 3) Charles Carroll's \$1000 request be approved.
> Mike Gaspers put Chairman Langford's suggestion in the form of a
> motion, and Bob Murnane seconded the motion. A vote was taken and the
> motion passed.
>
> **[Special Event]{.smallcaps}**
>
> A discussion for increasing the Association Membership dues and for
> increasing the amount given to the special event function was
> discussed. Darrell Flocken informed the AMC of the number of members
> for the previous years which were:

  ----------------------------- -----------------------------------------
  Year                          Members

  2003                          953

  2004                          837

  2005                          829

  2006                          837

  2007                          863
  ----------------------------- -----------------------------------------

> Rich Davis made a motion to increase the Association Membership dues
> by \$10, which would raise the Association Membership dues to \$25
> above the annual dues. Darrell Flocken seconded the motion and the
> motion passed. Rich Davis made another motion to increase the AMC
> maximum contribution for the special event from \$10,000 to \$12,000
> or 60 % of the cost, whichever is less. Bob Murnane seconded the
> motion. A vote was taken and the motion passed.

**[OLD BUSINESS:]{.underline}**

No old business.

**[NEW BUSINESS:]{.underline}**

Dave Wankowski, Kraft Foods Inc., volunteered to fill the vacancy of the
AMC member representative on the PDC. Bob Murnane, Seraphin Test
Measures, will be the AMC member representative on the BOD.

Non-sanctioned events was discussed. Mike Gaspers make a motion to
strongly discourage hospitality suites, and Bob Murnane seconded this
motion. A vote was taken and the motion passed by a vote of thirteen to
three.

Mike Gaspers was elected to the position of Secretary/Treasurer of the
AMC.

Dave Wankowski and Doug Biette were elected to five-year terms on the
AMC Board.

**[ADJOURNMENT:]{.underline}**

The meeting was adjourned at 1:00 p.m.

Respectfully submitted,

Stephen Langford, Chair,

Paul Lewis, Secretary-Treasurer

**Members in Attendance at the**

**Associate Membership Committee (AMC) Meeting**

**July 9, 2007**

Stephen Langford - Cardinal Scale, Chairman

Chris Guay - Procter & Gamble, Vice Chairman

Paul Lewis - Rice Lake Weighing Systems, Secretary-Treasurer

Doug Biette -- Sartorius North America

Cullen Casey -- Walz Sclaes

Richard Davis -- Georgie-Pacific

Darrell Flocken - Mettler-Toledo

Mike Gaspers -- Farmland Foods, Inc.

Jim Hewston -- Scale Source

Zina Juroch -- Pier 1 Imports

Monica Hammond -- DHL Express, Inc.

Tom Herrington - Nestle Foods

Dennis Kolsun -- H.J. Heinz Co.

Monte Martinson -- Norac, Inc.

Bob Murnane - Seraphin Test Measures

Pete O'Bryan - Foster Farms

Dan Okon -- United Parcel Service

Bob Reinfried -- Scale Manufacturers Association

Mike Rude -- Norac, Inc.

Mark Schwarte -- Accu-Sort

Lou Straub - Fairbanks Scales

Dave Wankowski -- Kraft Foods Inc.

Nate Wieselquist -- Sick, Inc.

\*Beth Palys -- NCWM Headquarters also attended this meeting

**Letter from Kristin Macy**

+-----------------------------------------------------------------------+
| *Kristin J. Macey*                                                    |
|                                                                       |
| *Measurement standards Chief*                                         |
|                                                                       |
| *Colorado Department of Agriculture*                                  |
|                                                                       |
| *3125 Wyandot St*                                                     |
|                                                                       |
| *Denver, CO 80211*                                                    |
|                                                                       |
| *May 15, 2007*                                                        |
|                                                                       |
| *Dear NCWM AMC Members:*                                              |
|                                                                       |
|                                                                       |
|                                                                       |
| *Thank you for your support to Colorado Measurement Standards for our |
| Grain Moisture Meter (GMM) and Handbook 44 Scales Code/Retail         |
| Computing classes held in Denver last week.  It was an incredible     |
| opportunity to receive general training on Handbook 44, the Scales    |
| and GMM codes, the devices themselves and GMM laboratory practices.   |
| I have received numerous comments from attendees about the detail and |
| quality of content.*                                                  |
|                                                                       |
| * *                                                                   |
|                                                                       |
| *We are fortunate that NIST has such competent staff to assist state  |
| and local jurisdictions achieve uniformity in their regulatory work.  |
| We are also most grateful to the AMC Committee; the \$1,500 we        |
| received helped offset our training costs immensely.  Forty (40)      |
| attendees representing four weights and measures jurisdictions (AZ,   |
| CO, KS and WY) and numerous scale service companies attended one or   |
| both classes.  That's a big bang for the training buck!*              |
|                                                                       |
|                                                                       |
|                                                                       |
| *Sincerely,*                                                          |
|                                                                       |
| * *                                                                   |
|                                                                       |
| *Kristin Macey*                                                       |
+-----------------------------------------------------------------------+

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