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| ![](media/ima      |                                                 |
| ge1.png){width="7. |                                                 |
| 579166666666667in" |                                                 |
| height="0.94       |                                                 |
| 65277777777777in"} |                                                 |
|                    |                                                 |
|   -----            |                                                 |
| ------ ----------- |                                                 |
|   **N              |                                                 |
| umber    **October |                                                 |
|                    |                                                 |
| 21**        2008** |                                                 |
|                    |                                                 |
|   -----            |                                                 |
| ------ ----------- |                                                 |
+--------------------+-------------------------------------------------+
| **Summary**        | This newsletter is to inform schools of an      |
|                    | enhancement to an edit for enrollment           |
|                    | reporting. NSLDS has identified numerous        |
|                    | records where the enrollment status has changed |
|                    | but the enrollment status effective date (ESED) |
|                    | has not been updated. To prevent errors, NSLDS  |
|                    | is expanding the use of Error Code 32 for batch |
|                    | submittal of Enrollment Reporting and on-line   |
|                    | Web updates.                                    |
|                    |                                                 |
|                    | This addition to the criteria for Enrollment    |
|                    | Reporting Error Code 32 was implemented on      |
|                    | October 19, 2008.                               |
+--------------------+-------------------------------------------------+
| **Updating Student | Accurate enrollment status reporting is         |
| Enrollment         | critical for the effective administration of    |
| Information**      | Title IV aid. Enrollment information is used to |
|                    | determine student borrowers' eligibility for    |
|                    | in-school status, deferment, and grace periods. |
|                    | The accuracy of Title IV student loan records   |
|                    | depends on the accuracy of the data reported by |
|                    | the school and their servicers.                 |
|                    |                                                 |
|                    | NSLDS has found that student's enrollment       |
|                    | status' have been changed from full (F), half-  |
|                    | time (H), or an approved leave of absence (A)   |
|                    | to an inactive status of graduated (G) or       |
|                    | withdrawn (W) without updating the students     |
|                    | ESED. This action will make the new code        |
|                    | effective with the old date and appear to be    |
|                    | correcting an earlier submission. On the        |
|                    | Enrollment Detail page, the old certifications  |
|                    | will be marked as "no" under the Active column. |
|                    |                                                 |
|                    | Schools have always had the option of           |
|                    | overriding a previously reported record in      |
|                    | order to correct erroneously reported data.     |
|                    | However, changing enrollment status without     |
|                    | updating the date for which that status is      |
|                    | effective has impacts to the servicing of the   |
|                    | loan. The status code with an old date may      |
|                    | appear as the student graduated or withdrew     |
|                    | without having ever attended school.            |
+--------------------+-------------------------------------------------+
| **Enhancement to   | NSLDS explains Error Code 32 in *the Enrollment |
| Enrollment Edit    | Reporting Guide* as a school reporting an       |
| 32**               | Enrollment Status Code, Enrollment Status       |
|                    | Effective Date, or Anticipated Completion Date  |
|                    | that does not match the current value stored in |
|                    | the database with a new Certification Date      |
|                    | prior to the current Certification Date. On the |
|                    | Web, placing the cursor over the error icon,    |
|                    | the message reads, "Please ensure Certification |
|                    | is not prior to a previous certification and    |
|                    | ACD, or that Enrollment Code or Effective Date  |
|                    | is different from last reported."               |
|                    |                                                 |
|                    | NSLDS has enhanced the use of the error to also |
|                    | be applied when all the following conditions    |
|                    | exist:                                          |
|                    |                                                 |
|                    | -   The enrollment code being reported is       |
|                    |     different from the current certified code   |
|                    |     and the code change shows a difference      |
|                    |     between active attendance (Full-time,       |
|                    |     Half-time, Approved Leave of Absence) and   |
|                    |     inactive attendance (Graduated, Withdrawn,  |
|                    |     Less than Half-time).                       |
|                    |                                                 |
|                    |     -   The enrollment status effective date    |
|                    |         reported is the same as the current     |
|                    |         enrollment status effective date        |
|                    |         previously certified for the borrower   |
|                    |         at that school.                         |
|                    |                                                 |
|                    |     ```{=html}                                  |
|                    |     <!-- -->                                    |
|                    |     ```                                         |
|                    |     -   The earliest certification of the       |
|                    |         current enrollment was reported one or  |
|                    |         more years prior to the current date.   |
|                    |         (Note: enrollment effective date is     |
|                    |         always \< or equal to certification)    |
|                    |                                                 |
|                    |     ```{=html}                                  |
|                    |     <!-- -->                                    |
|                    |     ```                                         |
|                    |     -   And more than one certification has     |
|                    |         occurred for the current enrollment     |
|                    |         data.                                   |
|                    |                                                 |
|                    | The new description for Error Code 32 in        |
|                    | Appendix A.3 of the *Enrollment Reporting       |
|                    | Guide* will be updated in the next publication  |
|                    | as follows:                                     |
|                    |                                                 |
|                    | +---+-----+----+---------------------------+    |
|                    | | * | **\ | *  | **\                       |    |
|                    | | * | Fi  | *\ | Error Message**           |    |
|                    | | E | eld | Po |                           |    |
|                    | | r | Nam | si |                           |    |
|                    | | r | e** | ti |                           |    |
|                    | | o |     | on |                           |    |
|                    | | r |     | ** |                           |    |
|                    | | C |     |    |                           |    |
|                    | | o |     |    |                           |    |
|                    | | d |     |    |                           |    |
|                    | | e |     |    |                           |    |
|                    | | * |     |    |                           |    |
|                    | | * |     |    |                           |    |
|                    | +===+=====+====+===========================+    |
|                    | | 3 | E   | 2  | Student status could not  |    |
|                    | | 2 | nro | 91 | be applied as current.    |    |
|                    | |   | llm | -2 |                           |    |
|                    | |   | ent | 98 | This is due to a school   |    |
|                    | |   | Sta |    | reporting an Enrollment   |    |
|                    | |   | tus |    | Status Code, Enrollment   |    |
|                    | |   | Eff |    | Status Effective Date, or |    |
|                    | |   | ect |    | Anticipated Completion    |    |
|                    | |   | ive |    | Date that does not match  |    |
|                    | |   | D   |    | the current value stored  |    |
|                    | |   | ate |    | in the database with a    |    |
|                    | |   |     |    | new Certification Date    |    |
|                    | |   |     |    | prior to the current      |    |
|                    | |   |     |    | Certification Date.       |    |
|                    | |   |     |    |                           |    |
|                    | |   |     |    | As of October 19, 2008,   |    |
|                    | |   |     |    | this will also apply when |    |
|                    | |   |     |    | the enrollment code shows |    |
|                    | |   |     |    | a difference between      |    |
|                    | |   |     |    | active attendance and     |    |
|                    | |   |     |    | inactive attendance with  |    |
|                    | |   |     |    | the same effective date,  |    |
|                    | |   |     |    | and more than one         |    |
|                    | |   |     |    | previous certification    |    |
|                    | |   |     |    | occurred at least one     |    |
|                    | |   |     |    | year prior.               |    |
|                    | +---+-----+----+---------------------------+    |
+--------------------+-------------------------------------------------+
| **Correcting       | If the information submitted via an Enrollment  |
| Errors**           | Reporting file contains errors, they must       |
|                    | correct the errors. Submit an Error Correction  |
|                    | File in the format of the submittal file with   |
|                    | the records from the Acknowledgement/Error file |
|                    | corrected within 10 days. Schools may also      |
|                    | ensure that rejected records are updated on     |
|                    | NSLDS by providing certification information    |
|                    | for the student directly on the NSLDS Financial |
|                    | Aid Professions Web site at                     |
|                    | www.nsldsfap.ed.gov. Updating the records on    |
|                    | the Web relieves the school of the requirement  |
|                    | to return the Error Correction File.            |
+--------------------+-------------------------------------------------+
| **Customer Service | The NSLDS Customer Service Center at            |
| Reminder**         | 1-800-999-8219 is available Monday through      |
|                    | Friday from 8 a.m. to 9 p.m. ET. You may also   |
|                    | contact via email to <nslds@ed.gov>.            |
+--------------------+-------------------------------------------------+