Effective August 9, 2006

FREQUENTLY ASKED REIMBURSEMENT QUESTIONS

1\. **Why must I be reimbursed electronically?** Public Law 104-134
mandates that after January 1, 1999, all Federal payments shall be made
by electronic funds transfer unless a waiver is obtained from the
Secretary of the Treasury.

2.  **If my organization paid for my ticket, may I request that the
    reimbursement go to them?** Due to increased restrictions by the
    receiving financial institutions, money should only be deposited
    into an account bearing your name. You may then reimburse your
    organization.

3\. **What if I don't have a checking account?** The money can be
deposited into a savings account. Please call the Admissions Office
(301-447-1035) and we will send you a form to complete. If you don't
have a checking or savings account, you MUST submit a letter stating
that fact, and a check will be sent to your home address. However, your
reimbursement may take longer up to 12 weeks.

4\. **How will I know when it's deposited?** The entry in an account may
differ from bank to bank, but most likely it will be listed as "FED
SALARY, FEM2, or TREAS" and will probably **NOT** have your name next to
it.

5\. **How long will it take for me to receive reimbursement?** The
reimbursement should be made to your account no later than 6-8 weeks
from the course start date. If after 8 weeks you still haven't received
your reimbursement, please call the Admissions Office at (301) 447-1035
or email us at netc-admissions@dhs.gov to check on the status of your
claim.

6\. **What would delay my stipend being processed?** Not having any of
the following: 1) your airline ticket; 2) itinerary with ticket number
and payment made (ticket number pending is not acceptable); 3) POV
information; 4) request from your organization for reimbursement or 5)
the appropriate direct deposit information. If you bank with a credit
union, please have them confirm your routing and account numbers.

7\. **What would reduce my stipend claim?** Your stipend might be
reduced if you purchased a refundable, first- or business-class ticket;
took side trips or had extended stays; or purchased your ticket within
21 days prior to the course travel date.

8\. **What if I am submitting an electronic airline ticket?** You must
submit the itinerary receipt (listing the ticket number and showing that
payment was made) at registration. If the itinerary does not identify
that the ticket is non-refundable, you need to provide us with
documentation that the ticket is either non-refundable or the cheapest
fare available at the time you purchased your ticket. If you do not
provide the documentation to us, we will only reimburse up to your
state's ceiling amount.

9\. **Will I be reimbursed for the airfare if frequent flyer miles are
used?** Frequent flyer miles cannot be reimbursed because you would not
be incurring out-of-pocket expenses.

10\. **What do I need to provide if I take a side/extended trip?** If
the cost is less than your state's ceiling amount, you will be
reimbursed for the cost of the ticket. If the cost is higher than your
state's ceiling amount, your reimbursement will be limited to your
state's ceiling amount.

11\. **Do I receive reimbursement for parking, shuttles and travel
between my home and my local airport?** No, those expenses are part of
the student's share of the stipend program.

12\. **Will I be reimbursed for my meals?** No, that expense is also
part of the student's share of the stipend program.

13\. **What is the driving mileage allowance?** Your reimbursement will
be limited to the current POV Federal mileage allowance, or the state
ceiling, WHICHEVER IS LESS. POV mileage is subject to validation.

14\. **What information should I bring when driving my Privately Owned
Vehicle (POV)?** You must show a picture ID (we recommend you bring two
in case our security level is elevated), registration card, and have
your odometer readings and license tag number PRIOR to receiving your
room key. Some states do not require the registration to be in the
vehicle. However, you must submit a copy of your POV registration to be
eligible for a stipend.

15\. **What documentation do I need if I am driving my organizational
vehicle and they want to be reimbursed for my mileage?** In addition to
the information listed in question #14, you also need a statement from
your organization, on organization letterhead, stating that you are
authorized to drive the vehicle and they would like you to receive
reimbursement. If you carpool with another student, only
[one]{.underline} driver will be reimbursed. As stated in #2, the
reimbursement will be made to your account. You will be responsible for
reimbursing your organization.

16\. **What if I'm driving with family, and they will be using the car
off campus while I'm at NETC?** You must register your car on campus
prior to your family taking the car off campus or you will not be
eligible for reimbursement.