**Scheduling CAP Aircraft**

Squadron 126 is currently using two methods as detailed below, to
schedule our corporate aircraft (N8280E) based at RDD. It is suggested
that you do both at this time to assure your schedule. Any mission will
take priority over all other scheduling.

A\) Redding Jet Center keeps a calendar at the front desk. You can give
them a call at 224-2300 and they will sign you out for the plane on the
CAP calendar. Their hours are 0630 -- 2100 M-F.

B\) The CAP Web Management Utility (WMU) also has an aircraft scheduling
feature so you can sign the aircraft out via the internet.

1.  To use the WMU get on the internet and go to:
    <http://wmu.nat.cap.gov/> .

2.  Select **WEB WMU** about ½ way down on the page on the left side.

3.  Select **MEMBER** If you do not set up with a CAP password go to
    **INSTRUCTIONS** and it will tell you how to get one.

4.  Log in using your CAP ID and password.

5.  Select **SCHEDULE AIRCRAFT** next to the operations sections (about
    the middle of the page)

6.  Follow the instructions below (reprinted for the "instructions" link
    in the top right corner.)... or "wing it" -- it's pretty self
    explanatory.

    **Summary**

The WMU Aircraft Schedule Utility is used by CAP pilots to schedule
blocks of time in corporate aircraft. This eliminates the need for
aircraft managers to maintain paper schedules and improves aircraft
usage management. Schedule changes can only be made by members who hold
pilot certificates that are recorded in the WMU pilot information
database.

This tool allows members to schedule blocks of time in any corporate
aircraft. All aircraft defined by the national headquarters CAPWATCH
database are available using the utility. To simplify aircraft lookup,
aircraft are grouped according to the wing that they are assigned to.
Schedule entries may be made up to two months in advance.

**Steps to schedule an aircraft**

The steps required to schedule a block of time in an aircraft using the
utility are:

1.  Select the pilot name. For members who are not members of a unit
    staff, this will be defaulted to the member who logged onto the WMU
    (all members will initially default to themselves on logon). Members
    of unit staff positions may use the [Select Another
    Member]{.underline} function to select another member and enter
    requests in their behalf.

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1.  Select the wing that the aircraft is assigned to. This will be
    defaulted to the wing that the selected member is assigned to. If
    necessary, use the Wing pull-down selector to select the wing.

2.  Select the aircraft tail number from the Tail pull-down list. This
    list will contain the tail numbers and the FAA airport identifier of
    the location where the aircraft is based (this identifier is
    available when it has been entered into the Aircraft Status WMU
    screens). When the aircraft is selected, the system will display:

>         The aircraft type and status (OPERATIONAL or GROUNDED) based
> on the WMU aircraft status database table.
>
>         The FAA airport identifier of the airport where the aircraft
> is based according to the WMU aircraft status database table.
>
>         The name of the aircraft manager (ALGM) based on the WMU
> aircraft status database table owner CAPID field.
>
>         The home telephone number of the ALGM based on the information
> for the designated ALGM from the WMU personal information tables.
>
>         All outstanding current discrepancies reported for the
> aircraft through either the WMU flight release utility or the ALGM
> aircraft discrepancy table.

3.  Select the departure date using the Departure Date list box. You may
    schedule up to two months in advance.

4.  Select the departure time using the Departure Time pull-down
    selector. Times are shown using a 24-hour format in 30-minute
    intervals.

5.  If necessary, select the arrival date (it will default to the
    departure date) using the Return Date list box.

6.  Select the return time using the Return Time pull-down selector. The
    return time must be later than the departure time. Times are shown
    using a 24-hour format in 30-minute intervals.

7.  Select the mission symbol group by clicking on the appropriate check
    box from the Mission Symbol selections. The box for B, C, or L
    mission symbols will be defaulted.

8.  If there are no conflicts with other schedules (or if you select an
    A-mission symbol for a priority schedule entry), you will see a
    Schedule button.

9.  Click on the Schedule button to enter the information into the
    database. You will see the schedule entry in the appropriate time
    slots of the five day schedule summary on the lower part of the
    form.

When a schedule entry is entered into the database, the ALGM designated
by the owner CAPID section of the aircraft status form will receive
email sent to the address entered in that member's WMU personal
information data.

**Deleting a scheduled block**

In order to delete a schedule time block that was previously entered,
one of the following conditions must be met:

> a)     The user must be the pilot named in the schedule block of time
>
> b)     The user must be designated by his/her unit as an ALGM.
>
> c)      The user must be scheduling the aircraft for a mission
> designated by the Air Force as having an A-mission symbol.

If one of these conditions is met, the steps needed to delete a schedule
block are:

1.  Select the pilot name. For members who are not members of a unit
    staff, this will be defaulted to the member who logged onto the WMU
    (all members will initially default to themselves on logon). Members
    of unit staff positions may use the [Select Another
    Member]{.underline} function to select another member and enter
    requests in their behalf.

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1.  Select the wing that the aircraft is assigned to. This will be
    defaulted to the wing that the selected member is assigned to. If
    necessary, use the Wing pull-down selector to select the wing.

2.  Select the aircraft tail number from the Tail pull-down list. This
    list will contain the tail numbers and the FAA airport identifier of
    the location where the aircraft is based (this identifier is
    available when it has been entered into the Aircraft Status WMU
    screens).

3.  Select the departure date of the entry to delete using the Departure
    Date list box.

4.  Select the departure time of the entry to delete using the Departure
    Time pull-down selector. Times are shown using a 24-hour format in
    30-minute intervals.

5.  The form will display the pilot information including the pilot's
    name, home phone number, work phone number, and email address in the
    area labeled [Pilot Information for selected entry]{.underline}.

6.  If you are authorized to delete the schedule entry, you will see a
    De-Schedule button.

7.  Click on the De-Schedule button to remove the entry from the
    database. You will see that the schedule entry is no longer shown in
    the time slots of the five-day schedule summary on the lower part of
    the form.

When a schedule entry is removed from the database, the ALGM designated
by the owner CAPID section of the aircraft status form and the pilot
will receive email sent to the address entered in those member's WMU
personal information data.

**Viewing daily schedules for an aircraft**

You may view all schedule entries for an aircraft using the lower
portion of the schedule utility form. The form provides a five-day
window. Each day is divided into 30-minute time blocks from 06:00 to
20:00 hours local time. A summary block is provided for schedule entries
prior to 06:00 or after 20:00 hours. When a block of time is scheduled,
each 30-minute block will contain the pilot's name. The names are color
coded according to the scheduled mission symbol. Air Force authorized
A-mission symbol blocks are identified by blue text. Regular B-symbol,
C-symbol, or L-symbol missions are shown in green text. Blocks that are
scheduled for maintenance are shown using red text. Black text is used
when the mission symbol cannot be determined. To view a five-day
schedule summary for an aircraft:

1.  Select the wing that the aircraft is assigned to. This will be
    defaulted to the wing that the selected member is assigned to. If
    necessary, use the Wing pull-down selector to select the wing.

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1.  Select the aircraft tail number from the Tail pull-down list. This
    list will contain the tail numbers and the FAA airport identifier of
    the location where the aircraft is based (this identifier is
    available when it has been entered into the Aircraft Status WMU
    screens).

2.  The schedule blocks will be shown on the lower portion of the form.
    Use the \<5 Days button to scroll the window back 5 days, the \<1
    Day button to scroll the window back 1 day, the \>1 Day button to
    scroll forward 1 day, and the \>5 Day button to scroll forward 5
    days.

    **Email messages**

The aircraft schedule utility incorporates email messaging to insure
that the aircraft manager is aware of schedule activity related to
his/her aircraft. Whenever a schedule entry is created or deleted, the
system will send an email message to the aircraft manager. The aircraft
manager is identified by the CAPID that is entered into the owner CAPID
box in the aircraft status detail form for the selected aircraft. The
message will include the aircraft tail number, the name of the pilot
associated with the schedule entry and the beginning and end time of the
schedule block. It will also indicate the name of the individual who is
making the actual request entry.

If a scheduled entry is deleted either by the aircraft manager or by a
pilot scheduling the aircraft for an A-mission, all pilots who are
impacted by the new entry will receive email indicating that their
schedule block has been replaced by the new schedule entry.