**November 4, 1997**

**RCS VB-1**

**Part I, Section VIII**

**SECTION VIII**

###### CLAIMS

+---------+-----------------------------+----------------+------------+
| **Item  | **Title and/or              | *              | **A        |
| No.**   | Description**               | *Disposition** | uthority** |
+---------+-----------------------------+----------------+------------+
| 08-     | Correspondence File.        |                |            |
| 002.000 | Original and copies of      |                |            |
|         | correspondence and          |                |            |
|         | memorandums pertaining to   |                |            |
|         | activities, operations and  |                |            |
|         | administration of the       |                |            |
|         | Adjudication Division, such |                |            |
|         | as request to expedite the  |                |            |
|         | calling of a case, multiple |                |            |
|         | station letters,            |                |            |
|         | Adjudication Officer\'s     |                |            |
|         | conference, community       |                |            |
|         | chest, effect of training   |                |            |
|         | on disability rating,       |                |            |
|         | letters from outside        |                |            |
|         | sources, refresher course   |                |            |
|         | for Veterans Benefits       |                |            |
|         | Counselors, trans-mittal    |                |            |
|         | mediums, and related        |                |            |
|         | material, including extra   |                |            |
|         | copies of correspondence    |                |            |
|         | not proper for filing in    |                |            |
|         | claims folder:              |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Material of instructional   | Destroy after  | NA Job     |
| 002.100 | and continuing reference    | being replaced |            |
|         | value.                      | or rendered    | II NNA     |
|         |                             | obsolete.      | 1776       |
+---------+-----------------------------+----------------+------------+
| 08-     | Routine material.           | Destroy when 2 | NA Job     |
| 002.200 |                             | years old.     |            |
|         |                             |                | II NNA     |
|         |                             |                | 1776       |
+---------+-----------------------------+----------------+------------+
| 08-     | Microfiche file copies of   | Maintain in    | NA Job     |
| 003.000 | letters generated by Hines  | chronologi-    |            |
|         | BDC during the running of   | cal order.     | N1-15-93-2 |
|         | certain special projects,   | Destroy by     |            |
|         | to be selected by the       | mutilation or  |            |
|         | Compen- sation and Pension  | shredding 25   |            |
|         | Service.                    | years from the |            |
|         |                             | date of the    |            |
|         |                             | letter.        |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Requests from veterans,     | Destroy after  | NA Job     |
| 006.100 | veterans\' dependents, or   | furnishing     |            |
|         | their representatives for   | requested      | II NNA     |
|         | certification of military   | certification. | 2220       |
|         | service and/or              |                |            |
|         | service-connected or        |                |            |
|         | nonservice- connected       |                |            |
|         | disability, for use in      |                |            |
|         | claiming preference, such   |                |            |
|         | as for civil service        |                |            |
|         | examinations and            |                |            |
|         | employment; tax exemptions  |                |            |
|         | and abatement; or other     |                |            |
|         | national or local benefits  |                |            |
|         | or privileges not           |                |            |
|         | administered by VA.         |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Veterans\' Claims Folders.  | Retain in      | VBA        |
| 009.100 |                             | active file.   | approved   |
|         |                             |                |            |
|         |                             |                | as         |
|         |                             |                | nonrecord  |
|         |                             |                |            |
|         |                             |                | (1/84)     |
+---------+-----------------------------+----------------+------------+
| 08-     | VA Form 21-8046, Payment    | Destroy after  | VBA        |
| 012.000 | Notice                      | all stop       | approved   |
|         | (Stop-Suspend-Resume).      | payment or     |            |
|         | (Copies)                    | suspended      | as         |
|         |                             | action has     | nonrecord  |
|         |                             | been com-      |            |
|         |                             | pleted and     | (1/84)     |
|         |                             | after original |            |
|         |                             | (copy 1) is    |            |
|         |                             | filed in claim |            |
|         |                             | folder.        |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Work Measurement File. End  | Destroy 6      | NA Job     |
| 017.000 | product classification      | months after   |            |
|         | record (tabulating card)    | recording      | II NN 3334 |
|         | which reflects work         | final action   |            |
|         | measurement data used in    | and            |            |
|         | preparation of operating    | preparation of |            |
|         | performance report.         | any necessary  |            |
|         |                             | report.        |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Material of compartment D   | Destroy 1 year | NA Job     |
| 028.000 | of segregated claims and    | after date of  |            |
|         | XC-folders and comparable   | material and   | II NNA     |
|         | material of unsegregated    | after          | 1678       |
|         | folders removed in          | determination  |            |
|         | accordance with provisions  | by responsible |            |
|         | of M23-1, part I. All       | Adjudication   |            |
|         | communications, originals   | Division       |            |
|         | received and copies of      | personnel (or  |            |
|         | those dispatched, and all   | Field          |            |
|         | general forms and           | Servicing      |            |
|         | miscellaneous material not  | Division       |            |
|         | clearly designated to be    | personnel at   |            |
|         | placed in other             | the RMC) that  |            |
|         | compartments of the folder. | the material   |            |
|         | EXCLUDING: material         | removed for    |            |
|         | pertaining to collection of | disposal       |            |
|         | VA indebtedness.            | includes only  |            |
|         |                             | that which is  |            |
|         |                             | part of        |            |
|         |                             | compartment D, |            |
|         |                             | or comparable  |            |
|         |                             | material of    |            |
|         |                             | unsegregated   |            |
|         |                             | folders.       |            |
+---------+-----------------------------+----------------+------------+
| 08-     | VA Form 21-22, Appointment  |                |            |
| 031.000 | of Veterans Service         |                |            |
|         | Organization as Claimant\'s |                |            |
|         | Representative; VA Form     |                |            |
|         | 22a, Appointment of         |                |            |
|         | Attorney or Agent as        |                |            |
|         | Claimant\'s Representative; |                |            |
|         | declaration of              |                |            |
|         | representation or other     |                |            |
|         | proper power of attorney:   |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Current originals.          | Place in       | NA Job     |
| 031.100 |                             | related claims |            |
|         |                             | folders.       | NC         |
|         |                             |                | 1-15-82-14 |
+---------+-----------------------------+----------------+------------+
| 08-     | Obsolete (revoked)          | Remove from    | NA Job     |
| 031.200 | originals.                  | claims         |            |
|         |                             | folders, mark  | NC         |
|         |                             | \"Revoked\"    | 1-15-82-14 |
|         |                             | and forward to |            |
|         |                             | agent whose    |            |
|         |                             | power of       |            |
|         |                             | attorney has   |            |
|         |                             | been revoked.  |            |
+---------+-----------------------------+----------------+------------+
| 08-     | VA Form 21-22-1,            |                |            |
| 031.300 | Acknowledgment of           |                |            |
|         | Appointment as Claimant\'s  |                |            |
|         | Representative, copy 3 of   |                |            |
|         | VA Form 21-22; photocopies  |                |            |
|         | of VA Form 22a, Appointment |                |            |
|         | of Attorney or Agent as     |                |            |
|         | Claimant\'s Representative; |                |            |
|         | photocopies of declaration  |                |            |
|         | of representation or        |                |            |
|         | photocopies of proper power |                |            |
|         | of attorney                 |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Copies filed in pertinent   | Remove and     | NA Job     |
| 031.400 | folders.                    | destroy        |            |
|         |                             | revoked copies | NC         |
|         |                             | upon receipt   | 1-15-82-14 |
|         |                             | of             |            |
|         |                             | documentation  |            |
|         |                             | designating a  |            |
|         |                             | new agent with |            |
|         |                             | power of       |            |
|         |                             | attorney       |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Copies used as source       | Destroy        | NA Job     |
| 031.500 | document to update related  | immediately    |            |
|         | automated system.           | after entered. | NC         |
|         |                             |                | 1-15-82-14 |
+---------+-----------------------------+----------------+------------+
| 08-     | IBM punched cards           | Destroy cards  | NA Job     |
| 032.000 | indicating monthly rate     | removed from   |            |
|         | increases in disability or  | claims and XC  | II NNA     |
|         | death benefits.             | folders after  | 3010       |
|         |                             | subsequent     |            |
|         |                             | award sheet    |            |
|         |                             | showing        |            |
|         |                             | previous       |            |
|         |                             | payment is     |            |
|         |                             | prepared. -    |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Veterans and Dependents     |                |            |
| 036.000 | Income and Dependency       |                |            |
|         | Questionnaires.             |                |            |
|         |                             |                |            |
|         | *NOTE:* AIQ (Annual Income  |                |            |
|         | Questionnaire) project      |                |            |
|         | replaced by EVR             |                |            |
|         | (Eligibility Verification   |                |            |
|         | Report) processing in May   |                |            |
|         | 1985.                       |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Annual Income               | Destroy 4      | NA Job     |
| 036.100 | Questionnaires.             | years after    |            |
|         |                             | end of         | NN 165-53  |
|         |                             | reporting      |            |
|         |                             | year.          |            |
|         |                             |                |            |
|         |                             | *Note:* Forms  |            |
|         |                             | maintained for |            |
|         |                             | reporting year |            |
|         |                             | ending 1/1/84- |            |
|         |                             | were eligible  |            |
|         |                             | for            |            |
|         |                             | destruction on |            |
|         |                             | 1/1/89.        |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Triennial Dependency        | Destroy 6      | NA Job     |
| 036.200 | Questionnaires.             | years after    |            |
|         |                             | end of         | II NN 3593 |
|         |                             | reporting      |            |
|         |                             | year.          |            |
|         |                             |                |            |
|         |                             | *Note:* Forms  |            |
|         |                             | maintained for |            |
|         |                             | reporting      |            |
|         |                             | ending 1/1/84  |            |
|         |                             | were eligible  |            |
|         |                             | for            |            |
|         |                             | destruction    |            |
|         |                             | 1/1/90.        |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Administrative decisions    | Retain in the  | VBA        |
| 038.000 | (copies) and related award  | office of the  | approved   |
|         | actions reversing prior     | Adjudication   |            |
|         | determination where the     | Officer.       | as         |
|         | excessive payment was       | Destroy when 1 | nonrecord. |
|         | solely due to an erroneous  | year old.      |            |
|         | award based upon            |                | (3/82)     |
|         | administrative error or     |                |            |
|         | error of judgment.          |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Monthly individual          | Destroy 30     | VBA        |
| 039.000 | unemployability logs.       | days after     | approved   |
|         |                             | submission of  |            |
|         |                             | copy to        | as         |
|         |                             | Central        | nonrecord. |
|         |                             | Office.        |            |
|         |                             |                | (10/82)    |
+---------+-----------------------------+----------------+------------+
| 08-     | Weekly Log and Negative     | Destroy 90     | VBA        |
| 040.000 | Replies of Promul gated     | days after     | approved   |
|         | Paragraph 29 and 30         | discontinuance |            |
|         | Actions.-                   | of procedure.  | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (11/82)    |
+---------+-----------------------------+----------------+------------+
| 08-     | VA Form 20-8270, C&P Master | Destroy by     | VBA        |
| 041.000 | Record-Audit Writeout and   | shredding      | approved   |
|         | VA Form 20-8270a, Education | after          |            |
|         | Master Record-Audit         | necessary      | as         |
|         | Writeout, and VA Form       | correc-tive    | nonrecord. |
|         | 20-8271, Notice of          | action has     |            |
|         | Exception-CP&E Input        | been completed | (6/83)     |
|         | Transaction, generated when | or purpose has |            |
|         | audit error                 | been served.   |            |
+---------+-----------------------------+----------------+------------+
| 08-     | REP (Reinstated Entitlement | Destroy 2      | NA Job     |
| 042.000 | Program for Survivors)      | years after    |            |
|         | Claims folders. Folders     | veteran\'s     | NC1-15-84- |
|         | created as a result of the  | last potential |            |
|         | Quayle Amendment (St. Louis | eligible       |            |
|         | Regional Office Only)       | claimant\'s    |            |
|         |                             | period of      |            |
|         |                             | eligibility    |            |
|         |                             | has expired or |            |
|         |                             | case is        |            |
|         |                             | terminated by  |            |
|         |                             | death of the   |            |
|         |                             | last eligible  |            |
|         |                             | claimant.      |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Flash or equivalent         | Remove from    | VBA        |
| 043.000 |                             | claims folders | approved   |
|         |                             | during routine |            |
|         |                             | review or      | as         |
|         |                             | renovation and | nonrecord. |
|         |                             | destroy        |            |
|         |                             | immediately.   |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Presidential records,       | PERMANENT.     | NA Job     |
| 044.000 | specifically claims, XC,    | Main-tain in   |            |
|         | loan guaranty and insurance | locked files.  | NC         |
|         | folders.                    | Following      | 1-15-85-16 |
|         |                             | death and upon |            |
|         |                             | receipt of the |            |
|         |                             | related        |            |
|         |                             | retirement     |            |
|         |                             | selection      |            |
|         |                             | card, forward  |            |
|         |                             | record to VA   |            |
|         |                             | Central Office |            |
|         |                             | (2OS5). That   |            |
|         |                             | office will    |            |
|         |                             | prepare        |            |
|         |                             | paperwork to   |            |
|         |                             | offer to NARA  |            |
|         |                             | for permanent  |            |
|         |                             | preservation.  |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Presidential records other  | Submit VA Form | NC         |
| 044.100 | than those records cited in | 23-6555,       | 1-15-85-16 |
|         | item number 08-044.000.     | Records Series |            |
|         |                             | Analysis       |            |
|         |                             | sheet, in      |            |
|         |                             | accordance     |            |
|         |                             | with DVB       |            |
|         |                             | Supplement     |            |
|         |                             | MP-1, part II, |            |
|         |                             | chapter 1.     |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Quarterly and End-of-Year   | Destroy by     | VBA        |
| 045.000 | VA Work-for-Pay reports.    | shredding 2    | approved   |
|         |                             | years          |            |
|         |                             | following the  | as         |
|         |                             | end of the     | nonrecord. |
|         |                             | calendar year  |            |
|         |                             | in which the   | (12/85)    |
|         |                             | reports are    |            |
|         |                             | dated.         |            |
+---------+-----------------------------+----------------+------------+
| 08-     | COIN EDU 271, Chapter lO6   | Destroy by     | VBA        |
| 046.000 | reconciliation              | shredding      | approved   |
|         |                             | listing        |            |
|         |                             | (hardcopy) or  | as         |
|         |                             | mutilation     | nonrecord. |
|         |                             | when 2 years   |            |
|         |                             | old.           | (3/86)     |
+---------+-----------------------------+----------------+------------+
| 08-     | Income Verification Match   | Destroy        | NA Job     |
| 047.000 | (IVM) folders con- taining  | folders 3      |            |
|         | copies of Internal Revenue  | years after a  | N1-15-94-5 |
|         | Service and Social Security | final decision |            |
|         | Administration information  | has been made. |            |
|         | on income. (These records   |                |            |
|         | are very sensitive, and are |                |            |
|         | kept in locked files and    |                |            |
|         | are to be destroyed at the  |                |            |
|         | station by VA employees.    |                |            |
|         | The folders cannot be       |                |            |
|         | retired to a FRC or         |                |            |
|         | destroyed by a contractor.) |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | IVM control log             | Destroy the    | NA Job     |
| 047.100 |                             | control log    |            |
|         |                             | one year after | N1-15-94-5 |
|         |                             | the des-       |            |
|         |                             | truction of    |            |
|         |                             | the last       |            |
|         |                             | folder that    |            |
|         |                             | was entered    |            |
|         |                             | into the log.  |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Pending claims (Issue)      | Place in       | Admi       |
| 048.000 | control files. (formerly    | disposal file  | nistrative |
|         | RCS 30-1, Part A, Item 07A, | when           | approval,  |
|         | 3)                          | superseded,    | 10/8/63.   |
|         |                             | upon final     | Nonrecord. |
|         |                             | disposition of |            |
|         |                             | end product or |            |
|         |                             | when report    |            |
|         |                             | purposes are   |            |
|         |                             | served.        |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic transaction tapes  | Send to the    | Admi       |
| 049.000 | containing data which are   | vital records  | nistrative |
|         | introduced into the ADP     | depository     | approval,  |
|         | system for originating a    | after the next | 10/23/62.  |
|         | master record or for        | succeeding     |            |
|         | changing an existing master | processing     |            |
|         | record. (formerly RCS 30-1, | cycle is       |            |
|         | Part B, Item 07A, 2)        | successfully   |            |
|         |                             | completed.     |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic pay master tapes   | Destroy tape   | Admi       |
| 050.000 | containing payment data for | data monthly   | nistrative |
|         | producing monthly           | after          | approval,  |
|         | compensation and pension    | completing 2   | 10/23/62.  |
|         | checks. (formerly RCS 30-1, | successive     |            |
|         | Part B, Item 07A, 3)        | months of      |            |
|         |                             | processing.    |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic pay changes tapes  | Destroy tape   | Admi       |
| 051.000 | used as input for updating  | data monthly   | nistrative |
|         | pay master tapes. (formerly | after          | approval,  |
|         | RCS 30-1, Part B, Item 07A, | completing 1   | 10/23/62.  |
|         | 4)                          | successive     |            |
|         |                             | month of       |            |
|         |                             | processing.    |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic irregular and      | Destroy tape   | Admi       |
| 052.000 | retroactive payment tapes   | data monthly   | nistrative |
|         | containing payment data for | after          | approval,  |
|         | producing irregular and     | irregular and  | 10/23/62.  |
|         | retroactive compensation    | retroactive    |            |
|         | and pension checks.         | payment tape   |            |
|         | (formerly RCS 30-1, Part B, | for one        |            |
|         | Item 07A, 5)                | successive     |            |
|         |                             | processing     |            |
|         |                             | month has been |            |
|         |                             | created.       |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes containing   | Send to the    | Admi       |
| 053.000 | terminated, disallowed, and | vital records  | nistrative |
|         | notice of death data.       | depository     | approval,  |
|         | (formerly RCS 30-1, Part B, | quarterly      | 10/23/62   |
|         | Item 07A, 6)                | after          |            |
|         |                             | completing     |            |
|         |                             | quarters of    |            |
|         |                             | successive 2   |            |
|         |                             | processing.    |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic canceled check     | Destroy tape   | Admi       |
| 054.000 | file tapes containing data  | data after the | nistrative |
|         | on all canceled and         | updated        | approval,  |
|         | returned checks. (formerly  | canceled check | 10/23/62   |
|         | RCS 30-1, Part B, Item 07A, | file tape has  |            |
|         | 7)                          | been created   |            |
|         |                             | and proven     |            |
|         |                             | satisfactory.  |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic canceled check     | Destroy tape   | Admi       |
| 055.000 | input tapes used for        | data after the | nistrative |
|         | updating canceled check     | canceled check | approval,  |
|         | file tapes. (formerly RCS   | file tape has  | 10/23/62   |
|         | 30-1, Part B, Item 07A ,8)  | been updated   |            |
|         |                             | and proven     |            |
|         |                             | satisfactory.  |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes used for     | Destroy tape   | Admi       |
| 056.000 | producing print outs or     | data after     | nistrative |
|         | writeouts. (formerly RCS    | related        | approval,  |
|         | 30-1, Part B, Item 07A, 9)  | printouts and  | 10/23/62   |
|         |                             | writeouts have |            |
|         |                             | been approved  |            |
|         |                             | and released.  |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic test tapes         | Destroy tape   | Admi       |
| 057.000 | consisting of tapes         | data after     | nistrative |
|         | required for conversion     | completion of  | approval,  |
|         | processing or normal        | analyses or    | 10/23/62   |
|         | processing, and used for    | evaluation of  |            |
|         | comparison, performance, or | test results.  |            |
|         | other testing purposes.     |                |            |
|         | (formerly RCS 30-1, Part B, |                |            |
|         | Item 07A, 10)               |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes used as      | Destroy tape   | Admi       |
| 058.000 | input for sort runs.        | data after     | nistrative |
|         | (formerly RCS 30-1, Part B  | required       | approval,  |
|         | Item 07A, 13)               | output tapes   | 10/23/62   |
|         |                             | created by the |            |
|         |                             | sort runs have |            |
|         |                             | proven         |            |
|         |                             | satisfactory.  |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes used as      | Destroy tape   | Admi       |
| 059.000 | input for merge runs.       | data after     | nistrative |
|         | (formerly RCS 30-1, Part B, | required       | approval,  |
|         | Item 07A, 14)               | output tapes   | 10/23/62   |
|         |                             | created by the |            |
|         |                             | merge runs     |            |
|         |                             | have proven    |            |
|         |                             | satisfactory   |            |
|         |                             | and/or after   |            |
|         |                             | merged output  |            |
|         |                             | is superseded. |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Checkpoint tapes reflecting | Destroy tape   |            |
| 060.000 | the memory core and the     | data after 5   |            |
|         | status of all records at    | days.          |            |
|         | processing checkpoints.     |                |            |
|         | (formerly RCS 30-1, Part B, |                |            |
|         | Item No. 07A, 15)           |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Daily checkpoint tapes.     | Destroy tape   | Admi       |
| 060.001 |                             | data after 1   | nistrative |
|         |                             | processing     | approval,  |
|         |                             | month.         | 10/23/62   |
+---------+-----------------------------+----------------+------------+
| 08-     | Monthly checkpoint tapes    |                | Admi       |
| 060.002 |                             |                | nistrative |
|         |                             |                | approval,  |
|         |                             |                | 10/23/62   |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes used as      | Destroy tape   | Admi       |
| 061.000 | input to update master      | data monthly   | nistrative |
|         | tapes containing            | after          | approval,  |
|         | statistical and payment     | completing 1   | 10/23/62   |
|         | data for converted          | month of       |            |
|         | compensation and pension    | successive     |            |
|         | accounts at the end of the  | processing.    |            |
|         | month. (formerly RCS 30-1,  |                |            |
|         | Part B, Item No. 07A, 17)   |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes returned     | Destroy tape   | Admi       |
| 062.000 | from VA security            | data           | nistrative |
|         | depository. (formerly RCS   | immediately    | approval,  |
|         | 30-1, Part B, Item No. 07A, | after return   | 10/23/62   |
|         | 18)                         | from the vital |            |
|         |                             | records        |            |
|         |                             | depository.    |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tape files         | Destroy tape   | Admi       |
| 063.000 | produced annually by        | data 1 year    | nistrative |
|         | consolidating all C&P AIQ   | after creation | approval   |
|         | records processed through   | and after      |            |
|         | the Philadelphia DPC during | successful     | (5/16/78). |
|         | each year's questionnaire   | completion of  |            |
|         | projects. Purpose of        | subsequent     |            |
|         | files\--to organize records | year\'s pro-   |            |
|         | into a file suitable for    | cessing.       |            |
|         | pre- paring statistical     |                |            |
|         | reports. (Identified as     | (NOTE: Furnish |            |
|         | AIQPROJ163, \"Consolidated  | one copy each  |            |
|         | File of AIQ Records,\"      | of AIQPROJ163, |            |
|         | AIQPROJONE, \"Consolidated  | \"Con-         |            |
|         | File of Type 1 AIQ          | solidated File |            |
|         | Records;\" AIQPROJTWO,      | of AIQ         |            |
|         | \"Consolidated File of Type | Records\" and  |            |
|         | 2 and 3 AIQ Records,        | AIQPROJ163,    |            |
|         | \"AIQPROJ FOU, Consolidated | \"Con-         |            |
|         | File of Type 4 AIQ          | solidated File |            |
|         | Records.\" (formerly RCS    | of AIQ Reject  |            |
|         | 30-1, Part B, Item No. 07A, | Records\" to   |            |
|         | 19)                         | VACO.)         |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Adjudication end products   |                |            |
| 064.000 | control system (formerly    |                |            |
|         | RCS 30-1, Part B, Item No.  |                |            |
|         | 07L)                        |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Disk packs, containing      | Destroy files  | NA Job     |
| 064.001 | adjudication end product    | data in        |            |
|         | control system records      | accordance     | NN 173-106 |
|         | data. (formerly RCS 30-1,   | with the       |            |
|         | Part B, Item No. 07L, 1)    | system\'s      |            |
|         |                             | design.        |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tape files.        |                |            |
| 064.010 | (formerly RCS 30-1, Part B, |                |            |
|         | Item No. 07L, 2) pending    |                |            |
|         | control record tape files,  |                |            |
|         | containing a record for     |                |            |
|         | each pending adjudication   |                |            |
|         | end product; each record    |                |            |
|         | containing the following    |                |            |
|         | segments: station number,   |                |            |
|         | name, file number,          |                |            |
|         | dependents suffix, end      |                |            |
|         | product code, date received |                |            |
|         | in VA, control code,        |                |            |
|         | suspense date, organization |                |            |
|         | code, and selection cycle:  |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes created in   | Destroy tape   | NA Job     |
| 064.011 | update run 07LUPA,          | data 20 days   |            |
|         | containing the updated      | after          | NN 173-106 |
|         | pending control file with   | creation.      |            |
|         | additions and changes       |                |            |
|         | resulting from update       |                |            |
|         | processing; input to diary  |                |            |
|         | processing run 07LDR.       |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes created in   | Destroy tape   | NA Job     |
| 064.012 | diary processing run 07LDR, | data 20 days   |            |
|         | containing the final        | after          | NN 173-106 |
|         | updated pending control     | creation.      |            |
|         | file with control code      |                |            |
|         | changes; input to Sort Runs |                |            |
|         | 07LS2 or 07LS5.             |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes created in   | Destroy tape   | NA Job     |
| 064.013 | end-of-month sort run       | data 7 days    |            |
|         | 07LS5, containing the final | after          | NN 173-106 |
|         | pending control file        | creation.      |            |
|         | processed during the fourth |                |            |
|         | processing cycle of each    |                |            |
|         | calendar month, disk sorted |                |            |
|         | to ensure proper sequence;  |                |            |
|         | input to end-of-month       |                |            |
|         | pending file processing run |                |            |
|         | 07LPN.                      |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Magnetic tapes created in   | Destroy tape   | NA Job     |
| 064.014 | sort run 07LS2, containing  | data after the |            |
|         | pending control records     | successful     | NN 173-106 |
|         | which have been sorted in   | com-pletion of |            |
|         | sequence by date received   | the operation  |            |
|         | in VA, end product code,    | for which      |            |
|         | file and station number;    | created.       |            |
|         | input to Update Run 07LUP.  |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Transaction tape files:     |                |            |
| 064.020 |                             |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Input transaction-CTT tape  | Destroy tape   | NA Job     |
| 064.021 | files, created in           | data after the |            |
|         | card-to-tape run 07LCT,     | successful     | NN 173-106 |
|         | containing Adjudication     | com-pletion of |            |
|         | pending, change and         | the operation  |            |
|         | complete input transactions | for which      |            |
|         | data; input to sort run     | created.       |            |
|         | 07LS1.                      |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Key entry tape files,       | Destroy tape   | NA Job     |
| 064.022 | containing Adjudication     | data after the |            |
|         | pending and complete input  | successful     | NN 173-106 |
|         | transactions data, type 1,  | com-pletion of |            |
|         | 3, and 5; input to Sort Run | the operation  |            |
|         | 07LS1 and/or CTT run 07LCT. | for which      |            |
|         |                             | created.       |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Sorted input transaction    | Destroy tape   | NA Job     |
| 064.023 | tape files, created in sort | data 30 days   |            |
|         | run 07LS1, containing input | after          | NN 173-106 |
|         | transaction data sorted in  | creation.      |            |
|         | batch and station number    |                |            |
|         | sequence; input to edit run |                |            |
|         | 07LED.                      |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Transaction 1, 2 and 3 tape | Destroy tape   | NA Job     |
| 064.024 | files, created in edit run  | data after the |            |
|         | 07LED, containing a file of | successful     | NN 173-106 |
|         | accepted transaction types  | com-pletion of |            |
|         | 1, 2 and 3, edited for      | the operation  |            |
|         | processing in subsequent    | for which      |            |
|         | computer runs; input to     | created.       |            |
|         | sort run 07LS2A.            |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Transaction 4 and 5 tape    | Destroy tape   | NA Job     |
| 064.025 | files, created in edit run  | data 30 days   |            |
|         | 07LED, containing a file of | after          | NN 173-106 |
|         | accepted transaction types  | creation.      |            |
|         | 4 and 5, edited for input   |                |            |
|         | to end-of-month completed   |                |            |
|         | action report processing;   |                |            |
|         | input to sort run 07LS7A.   |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Updated pending control     | Destroy tape   | NA Job     |
| 064.026 | file, created in update run | data after the |            |
|         | 07LUP, containing           | successful     | NN 173-106 |
|         | transactions which added    | com-pletion of |            |
|         | new master records this     | the operation  |            |
|         | cycle; input to update run  | for which      |            |
|         | 07LUPA.                     | created.       |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Match comp 3 tape files,    | Destroy tape   | NA Job     |
| 064.027 | created in update run       | data 30 days   |            |
|         | 07LUPA, containing a file   | after          | NN 173-106 |
|         | of completed transactions   | creation.      |            |
|         | which matched a pending     |                |            |
|         | control record; input to    |                |            |
|         | sort run 07LS7.             |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Interim processing tape     |                |            |
| 064.030 | files:                      |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Group "A" records tape      | Destroy tape   | NA Job     |
| 064.031 | files, created in diary     | data 7 days    |            |
|         | processing run 07LDR,       | after          | NN 173-106 |
|         | containing a file of group  | creation.      |            |
|         | "A" diary actions for       |                |            |
|         | processing in subsequent    |                |            |
|         | runs; input to age run      |                |            |
|         | 07LAG.                      |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Group "A" aged tape files,  | Destroy tape   | NA Job     |
| 064.032 | created in weekly age run   | data after the |            |
|         | 07LAG, containing a file of | successful     | NN 173-106 |
|         | group "A" diary actions     | com-pletion of |            |
|         | selected by age; input to   | the operation  |            |
|         | sort run 07LS4.             | for which      |            |
|         |                             | created.       |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Pending over 5-6 months     | Destroy tape   | NA Job     |
| 064.033 | tape files, created in      | data 7 days    |            |
|         | end-of-month pending file   | after          | NN 173-106 |
|         | processing run 07LPN;       | creation.      |            |
|         | containing a file of C&P    |                |            |
|         | actions pending over 181    |                |            |
|         | days, and Education cases   |                |            |
|         | pending over 150 days;      |                |            |
|         | input to monthly age run    |                |            |
|         | 07LAG.                      |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Sorted match comp 3 and     | Destroy tape   | NA Job     |
| 064.034 | sorted transaction 4 and 5  | data 7 days    |            |
|         | tape files, created in sort | after          | NN 173-106 |
|         | runs 07LS7 and 07LS7A,      | creation.      |            |
|         | containing completed        |                |            |
|         | transactions which have     |                |            |
|         | been sorted for input to    |                |            |
|         | mergerun 07LM1.             |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Merged comp action tape     | Destroy tape   | NA Job     |
| 064.035 | files, in merge run 07LM1,  | data 10 days   |            |
|         | cycles 1, 2 and 3,          | after          | NN 173-106 |
|         | containing completed end    | creation.      |            |
|         | products which have been    |                |            |
|         | merged for processing       |                |            |
|         | subsequent computer runs;   |                |            |
|         | input to next cycle merge   |                |            |
|         | run 07LM1.                  |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Sorted merged completed     | Destroy tape   | NA Job     |
| 064.036 | actions - final tape files, | data after 6   |            |
|         | created in end-of-month     | months and     | NN 173-106 |
|         | merge run 07LM1, Cycle 4,   | after          |            |
|         | containing all completed    | preparation of |            |
|         | actions processed during    | any necessary  |            |
|         | the month; input to EOM     | report.        |            |
|         | completed workload          |                |            |
|         | processing and timeliness   |                |            |
|         | run 07LCM.                  |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Aged tape files, created in | Destroy tape   | NA Job     |
| 064.037 | monthly age run 07LAG,      | data after the |            |
|         | containing C&P cases        | successful     | NN 173-106 |
|         | pending over 6 months and   | com-pletion of |            |
|         | Education cases pending     | the operation  |            |
|         | over 5 months; input to     | for which      |            |
|         | sort run 07LS6.             | created.       |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Beneficiary Identification  |                |            |
| 065.000 | and Records Locator System  |                |            |
|         | (BIRLS) automated files:    |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Data sets on Direct Access  | Destroy files  | Admi       |
| 065.100 | Storage Devices (DASD).     | data in        | nistrative |
|         | (Note: DASD files are       | accordance     |            |
|         | identified and described    | with the       | approval,  |
|         | here for information and    | system\'s      | 1/15/74.   |
|         | documentation purposes      | design.        |            |
|         | only. Data on these files   |                | Nonrecord. |
|         | are under system control    |                |            |
|         | and removed from the files  |                |            |
|         | in accordance with the      |                |            |
|         | system\'s design.)          |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Statistical file. (Ident:   | Destroy files  | Admi       |
| 065.200 | IDX. ALFA STATS) A file     | data in        | nistrative |
|         | containing, by station      | accordance     |            |
|         | number, cumulative          | with the       | approval,  |
|         | statistical data required   | system\'s      | 1/15/74.   |
|         | for the preparation of the  | design.        |            |
|         | month\'s Central Office and |                | Nonrecord. |
|         | regional offices' reports.  |                |            |
|         | \[formerly RCS 30-1, Part   |                |            |
|         | B, Item No. 10A, (5)\]      |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | System error message file.  | Destroy files  | Admi       |
| 065.300 | (Ident: IDX, PRD, SYSMSG    | data in        | nistrative |
|         | for IDX 300 ALPHA Run and   | accordance     |            |
|         | IDX, NUMERIC\< SYSMSG for   | with the       | approval,  |
|         | IDX 300 NUMERIC); a file    | system\'s      | 1/15/74.   |
|         | containing error messages   | design.        |            |
|         | produced during the         |                | Nonrecord. |
|         | respective processing of    |                |            |
|         | IDX300A and IDX300N runs.   |                |            |
|         | \[formerly RCS 30-1, Part   |                |            |
|         | B, Item No. 10A, (7)\]      |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Transaction registers.      |                |            |
| 066.000 | Paper listings showing the  |                |            |
|         | results of ADP system       |                |            |
|         | processing of both external |                |            |
|         | input and internally        |                |            |
|         | generated actions and       |                |            |
|         | reflecting the current      |                |            |
|         | status of the Compensation  |                |            |
|         | and Pension master record:  |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Registers of the first 13   |                |            |
| 066.100 | regional offices converted  |                |            |
|         | to ADP and created prior to |                |            |
|         | cycle July 1961:            |                |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Paper listings.             | Destroy after  | NA Job     |
| 066.101 |                             | 6 months and   |            |
|         |                             | after          | NN 170-111 |
|         |                             | ascertaining   |            |
|         |                             | that           |            |
|         |                             | mic            |            |
|         |                             | rophotographic |            |
|         |                             | copies have    |            |
|         |                             | been made in   |            |
|         |                             | accordance     |            |
|         |                             | with GSA       |            |
|         |                             | regulations    |            |
|         |                             | and are        |            |
|         |                             | adequate       |            |
|         |                             | substitutes    |            |
|         |                             | for the paper  |            |
|         |                             | records.       |            |
+---------+-----------------------------+----------------+------------+
| 08-     | Microfilm.                  | Dispose of     | NA Job     |
| 066.102 |                             | after 15 years |            |
|         |                             | and after      | NN 170-111 |
|         |                             | audit of the   |            |
|         |                             | outside system |            |
|         |                             | payments by    |            |
|         |                             | Central Office |            |
|         |                             | re             |            |
|         |                             | presentatives. |            |
+---------+-----------------------------+----------------+------------+