U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

**RECORDS INVENTORY AND DISPOSITION PLAN**

*(INSTRUCTIONS ON REVERSE)*

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<tbody>
<tr class="odd">
<td colspan="4"><p>ORGANIZATIONAL UNIT NAME:</p>
<p>     </p></td>
<td colspan="7"><p>2. FOR RECORDS MAINTAINED</p>
<p>FROM:       TO:      </p></td>
</tr>
<tr class="even">
<td colspan="2"><p>3. FILES PLAN (Check one)</p>
<p>New Revised</p></td>
<td colspan="2"><p>4. DATE PREPARED</p>
<p>     </p></td>
<td colspan="3"><p>5. PREPARED BY (Files Custodian)</p>
<p>     </p></td>
<td colspan="4"><p>6. PHONE NUMBER</p>
<p>     </p></td>
</tr>
<tr class="odd">
<td colspan="5">7. RECORDS MANAGEMENT (ADS CHAPTER 502)</td>
<td>8.CLASSI FIED</td>
<td colspan="2">9. MEDIUM</td>
<td colspan="3"><p>10. VOLUMES Cubic Meters</p>
<p>(Cubic Feet)</p></td>
</tr>
<tr class="even">
<td><p>A</p>
<p>ITEM NO. &amp;</p>
<p>LOCATION (FILE</p>
<p>CABINET/DRAWER</p></td>
<td colspan="2"><p>B</p>
<p>TITLE OR DESCRIPTION</p></td>
<td colspan="2"><p>C</p>
<p>DISPOSAL INSTRUCTIONS</p></td>
<td><p>YES</p>
<p>OR</p>
<p>NO</p></td>
<td colspan="2"><p>P - PAPER</p>
<p>A - AUDIOVISUAL</p>
<p>M - MICROFORM</p>
<p>E - ELECTRONIC</p>
<p>O - OTHER</p></td>
<td><p>A</p>
<p>TRANSFERRED</p>
<p>TO FRC OR</p>
<p>LOCAL</p>
<p>STORAGE</p></td>
<td><p>B</p>
<p>DESTROYED</p></td>
<td><p>C</p>
<p>ON HAND</p></td>
</tr>
<tr class="odd">
<td>     </td>
<td colspan="2">     </td>
<td colspan="2">     </td>
<td></td>
<td colspan="2"></td>
<td>     </td>
<td>     </td>
<td>     </td>
</tr>
<tr class="even">
<td>     </td>
<td colspan="2">     </td>
<td colspan="2">     </td>
<td></td>
<td colspan="2"></td>
<td>     </td>
<td>     </td>
<td>     </td>
</tr>
<tr class="odd">
<td>     </td>
<td colspan="2">     </td>
<td colspan="2">     </td>
<td></td>
<td colspan="2"></td>
<td>     </td>
<td>     </td>
<td>     </td>
</tr>
<tr class="even">
<td>     </td>
<td colspan="2">     </td>
<td colspan="2">     </td>
<td></td>
<td colspan="2"></td>
<td>     </td>
<td>     </td>
<td>     </td>
</tr>
<tr class="odd">
<td colspan="3"><p>11. THIS PLAN REFLECTS ALL RECORDS MAINTAINED BY <img
src="media/image1.wmf" style="width:0.51736in;height:0.28333in" /></p>
<p>THIS OFFICE</p></td>
<td colspan="6">Supervisor's Signature</td>
<td colspan="2">Date      </td>
</tr>
<tr class="even">
<td colspan="3"><p>12. THIS PLAN CONFORMS WITH RECORDS MANAGEMENT<img
src="media/image2.wmf" style="width:0.51736in;height:0.28333in" /></p>
<p>STANDARDS.</p></td>
<td colspan="6">Record's Liaison Officer's (RLO) Signature (Appointed by
Bureau/Officer Director)</td>
<td colspan="2">Date      </td>
</tr>
<tr class="odd">
<td colspan="3"><p>13. THIS PLAN CONFORMS WITH RECORDS MANAGEMENT<img
src="media/image2.wmf" style="width:0.51736in;height:0.28333in" /></p>
<p>STANDARDS AND IS APPROVED</p></td>
<td colspan="6">Agency's Records Manager's Signature</td>
<td colspan="2">Date      </td>
</tr>
</tbody>
</table>

AID 520-2 (11/98)\--Report Control Symbol W-155 *(Use Form AID 520-2A
for Continuation Pages)*

+--------+--------------------+------------+---+-------+-----+---+---+
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| A      | B                  | C          | Y | P -   | A   | B | C |
|        |                    |            | E | PAPER |     |   |   |
| ITEM   | TITLE OR           | DISPOSAL   | S |       | TR  | D | O |
| NO. &  | DESCRIPTION        | IN         |   | A -   | ANS | E | N |
|        |                    | STRUCTIONS | O | A     | FER | S | H |
| LO     |                    |            | R | UDIOV | RED | T | A |
| CATION |                    |            |   | ISUAL |     | R | N |
| (FILE  |                    |            | N |       | TO  | O | D |
|        |                    |            | O | M -   | FRC | Y |   |
| CA     |                    |            |   | MICR  | OR  | - |   |
| BINET/ |                    |            |   | OFORM |     | E |   |
| DRAWER |                    |            |   |       | LO  | D |   |
|        |                    |            |   | E -   | CAL |   |   |
|        |                    |            |   | ELECT |     |   |   |
|        |                    |            |   | RONIC | S   |   |   |
|        |                    |            |   |       | TOR |   |   |
|        |                    |            |   | O -   | AGE |   |   |
|        |                    |            |   | OTHER |     |   |   |
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AID 520-2A (11/98)\--Report Control Symbol W-155

**INSTRUCTIONS FOR COMPLETION OF FORM AID 520-2 AND FORM AID 520-2A**

General Form AID 520-2 is to be prepared on a fiscal year basis by all
Files Custodians. Records Liaison Officer (RLO) or Correspondence and
Records Supervisor (C&R) are to review and forward all plans to the
Records Manager no later than September 1 each year. (See ADS 502, USAID
Records Management Programs. Submit original plan to USAID, Information
and Records Division (M/AS/IRD) Room 2.07-C RRB, Washington, D.C.
20523-2701.

Instructions for the completion of items 1 through 6 and 11, 12 and 13
are self-explanatory. Specific instruction s for items 7 through 10 are
as follows:

7.  ADS Records Management Program Information:

> Col. A. Enter the applicable disposal item number from ADS (See ADS
> References, Records Disposition). If none is found, enter the words
> "None" and complete SF 115, Request for Records Disposition Authority.
>
> Col. B. Enter the disposal item title. If no item is found, enter the
> title used by the record holders and the words "None authorized."
>
> Col. C. Enter the disposal instructions. Of no item is found, enter
> the words "None authorized."

8.  Classified Material (Yes or No): Classified must not be mixed with
    Unclassified\>

9.  Medium: Enter the appropriate letter code as indicated for the
    medium on which the records are maintained. Audiovisual includes
    still photos, video, etc. Electronic media includes data stored in
    computer memory, on diskettes or mag tape.

10\. Volume Cubic Feet: In Columns A, B, and C, enter the appropriate
cubic foot measurement for each records item shown in the plan. Round
all figure to whole numbers.