Q & A's for "Support for Handbook of Military Climate Leadership:
Lessons from Ozone Layer Protection and Strategies for Success"

1\. Is there an incumbent for this contract?

A1. No.

2\. Under Corporate experience you mention experience working with
government organizations in EC, China, India. Would this be in
conjunction with the location of the Conference Series? I do not see
anything in the SOW that mentions what country the conferences will be
held.

A2. The handbook is being developed in cooperation with authors from the
EC, China and India. Experience working with these stakeholders is a
plus.

3\. Under Key Personnel, the SOW does not mention the need to
communicate in multiple languages and with whom. If the contractor is
fluent in English but not French, will this be a deal breaker?

A3. No.

4\. The government estimate for the Level-of-effort of 788 hours seems
to be way too low for the tasks and deliverables required, are we
allowed to provide what our actual hourly estimates are which are much
greater than 788 total hours?

A4. The government hours are just an estimate. Your quote should reflect
what you feel is realistic for you to get the work done.

5\. Can EPA provide how the estimate Level-of-effort of 788 hours was
calculated among the three tasks and respective deliverables?

A5. Task 1---16 hours Task 2---520 hours Task 3---252 hours

6\. Is the cost of holding the conferences part of the proposed 788
hours?

A.6. The cost of running the conferences is included. Please note that
EPA does not pay for any food or lodging for conference participants
except (occasionally) speakers, so this greatly reduces costs. EPA will
provide substantial input and cooperation in running the conferences.

7\. Will we be required to actually run the three conferences? If so,
how will the actual conferences be paid for?

A.7. Participants will finance a large part of the conference by paying
for their own lodging and meals.

8\. Would the EPA allow for registration fees?

A.8. EPA allows optional meal fees (kind of like an optional
registration fee that covers all meal & break costs).

9\. Does the EPA have preferred locations in mind?

A9. At least one on the west coast and one on the east coast would be
preferred.

10\. Does EPA want the three conferences to be held in three regions of
the country?

A10. Not necessarily.

11\. Does EPA really mean a conference for each target audience? Why not
three conferences in different parts of the country reaching all
stakeholders, this makes for a better interaction among stakeholders?

A11. You may address in your technical approach the best way you feel
will reach the desired audiences.

12\. How does EPA expect the contractor to guarantee participation of no
less than 100 persons?

A12. Select regions where there is significant interest in the subject.

13\. Does the Climate Summit (task 3) count as one of the three
conferences EPA wants the Contractor to plan/organize?

A13. No.

14\. Who will implement the public awareness campaign, of which we
provide a strategy for?

A14. EPA & partners who are contributing authors to the handbook.

15\. What is considered a lecture (i.e. one hour) and an entire course
(how many hours)?

A15. One and a half hours. An entire course is 20 classes.

16\. Who will implement the web based communication strategy, of which
we provide a strategy for?

A16. Either EPA or an outside party.

17\. Will we be allowed to bill for travel in order to research and
write the case studies? We feel that on-site interviews will be required
at bases throughout the U.S. and abroad.

A17. Travel would be part of your ODCs and would be allowed for if they
are part of your quote. If awarded the PO, travel will be reviewed and
approved by the COR.

18\. Is EPA wanting an estimate for what the costs would be for the 2008
Summit?

A18. Yes, those should be included.

19\. Does the EPA expect the conference related expenses to come from
this award?

A19. Yes.

20\. Other Directs Costs such as travel costs and conference fees are
too difficult to predict until we receive further guidance from EPA on
location preferences, etc. Can't travel costs be billed according to
Federal Travel and Per diem rates?

A20. Travel should be billed at actual costs but they should be in
accordance with Federal Travel Guidelines. We expect you to keep within
the per diem rates and travel guidelines to the greatest extent
possible.

21\. Does the EPA expect the payment for the speakers travel and other
related expenses to come from of this award?

A21. For the Fall summit yes. For the three conferences no.

22\. Under Corporate Experience, "Experience working with public and
government organizations in the EC, particularly France, and developing
countries, particularly India or China." Why is this important in the
context of the Tasks and Deliverables required in the contract? Is there
a specific tie-in we need to plan for with France?

A22. The Climate Summit will involve working with public and government
organizations in the EC, and will likely be held in France. Developing
country participation is expected. Also, this experience would be
directly beneficial for the purposes of reviewing the handbook, which is
to have a global perspective.

23\. Does our cover letter count as part of the 12 page limit?

A23. No

24\. Do we have to submit our Reps and Certs if we are already in ORCA?

A24. No. It is expected that all contractors be in CCR and have their
Reps and Certs in ORCA.

25\. Is this going to be a military document that is then made available
to ALL audiences (civilian pretty much covers the rest of the U.S.)?

A25. It will likely be an EPA publication. The goal is to make it
available to all audiences.

26\. Why is a military project being adapted for this end? Are there
other EPA climate handbooks that could do the same purpose? Will all the
materials be presented as a military document that is made for civilian,
academic and international audiences? (Or did the DOD just get the
largest amount of funding for this?)

> A26. No, there are not other EPA climate handbooks that could do the
> same purpose. EPA and DoD have a long history of cooperation in
> eliminating ozone depleting substances and reducing greenhouse gas
> emissions. The materials will be a jointly developed publication, not
> just a military document.