> **Section A:**
>
> **Operational Checklists**
>
> ![](media/image1.gif){width="1.3541666666666667in" height="1.25in"}

+-----+----------------------------------------------------------------+
| Bef |                                                                |
| ore |                                                                |
| You |                                                                |
| Tra |                                                                |
| vel |                                                                |
| \*  |                                                                |
| TUL |                                                                |
| TS  |                                                                |
| T   |                                                                |
| T\* |                                                                |
+=====+================================================================+
| *I  |                                                                |
| t's |                                                                |
| cr  |                                                                |
| iti |                                                                |
| cal |                                                                |
| to  |                                                                |
| get |                                                                |
| org |                                                                |
| ani |                                                                |
| zed |                                                                |
| bef |                                                                |
| ore |                                                                |
| you |                                                                |
| arr |                                                                |
| ive |                                                                |
| at  |                                                                |
| the |                                                                |
| di  |                                                                |
| sas |                                                                |
| ter |                                                                |
| si  |                                                                |
| te. |                                                                |
| S   |                                                                |
| eek |                                                                |
| ing |                                                                |
| in  |                                                                |
| for |                                                                |
| mat |                                                                |
| ion |                                                                |
| ab  |                                                                |
| out |                                                                |
| the |                                                                |
| di  |                                                                |
| sas |                                                                |
| ter |                                                                |
| and |                                                                |
| the |                                                                |
| tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| o   |                                                                |
| per |                                                                |
| ati |                                                                |
| on, |                                                                |
| and |                                                                |
| car |                                                                |
| efu |                                                                |
| lly |                                                                |
| pre |                                                                |
| par |                                                                |
| ing |                                                                |
| yo  |                                                                |
| urs |                                                                |
| elf |                                                                |
| for |                                                                |
| tra |                                                                |
| vel |                                                                |
| w   |                                                                |
| ill |                                                                |
| h   |                                                                |
| elp |                                                                |
| you |                                                                |
| in  |                                                                |
| y   |                                                                |
| our |                                                                |
| wor |                                                                |
| k.* |                                                                |
+-----+----------------------------------------------------------------+
| -   | # **Gather Information about the Disaster**                    |
|     |                                                                |
|     | When you are notified about your deployment, get all the       |
|     | information you can from your point of contact.                |
|     |                                                                |
|     | -   Learn the scope and magnitude of the disaster. Find out    |
|     |     how many people will be staffing the JFO.                  |
|     |                                                                |
|     | -   Ask for information about what resources will be needed in |
|     |     the field. The regional training manager (RTM) may have    |
|     |     anticipated these needs and may have already requested     |
|     |     certain resources. Arrange to have a regional DFTO Go-Kit, |
|     |     if available, sent to the JFO. If not, contact EMI, the    |
|     |     DFTO National Cadre Manager for a Go-Kit.                  |
+-----+----------------------------------------------------------------+
| -   | # **Make Personal Preparations**                               |
|     |                                                                |
|     | -   Initial living conditions                                  |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Weather report                                             |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Travel Arrangements including the Combined Travel          |
|     |     Authorization (CTA) number or Disaster Response (DR)       |
|     |     number                                                     |
|     |                                                                |
|     | -   Lodging information                                        |
|     |                                                                |
|     | -   Rental Car information, if authorized                      |
|     |                                                                |
|     | -   Joint Field Office location and driving directions         |
|     |                                                                |
|     | -   Where and when to report and who to report to              |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   How to get additional information -- JFO contact number    |
|     |                                                                |
|     | #                                                              |
+-----+----------------------------------------------------------------+
| -   | # **Make travel arrangements through National Travel**         |
|     |                                                                |
|     | > Call 1 (800) 294-8283 to make your travel arrangements. Be   |
|     | > sure you have your Travel Authorization number.              |
|     | >                                                              |
|     | > \*TUL = Training Unit Leader                                 |
|     | >                                                              |
|     | > \*TS = Training Specialist                                   |
|     | >                                                              |
|     | > \*TT = Training Technician                                   |
|     |                                                                |
|     | #                                                              |
+-----+----------------------------------------------------------------+
| -   | ## Pack Essential Items                                        |
|     |                                                                |
|     | Money and ID:                                                  |
|     |                                                                |
|     | -   Identification -- FEMA and other                           |
|     |                                                                |
|     | -   Cash and/or travelers checks                               |
|     |                                                                |
|     | -   Government credit (travel) card                            |
|     |                                                                |
|     | > Personal Items:                                              |
|     |                                                                |
|     | -   Refills of prescriptions                                   |
|     |                                                                |
|     | -   Extra eyeglasses/contact lenses                            |
|     |                                                                |
|     | -   Important telephone numbers and addresses                  |
|     |                                                                |
|     | -   Battery-operated alarm clock                               |
|     |                                                                |
|     | -   Flashlight and batteries                                   |
|     |                                                                |
|     | -   Pager (if available, phone coverage could be limited)      |
|     |                                                                |
|     | -   Cellular phone if desired (Government-issued cell phones   |
|     |     are not for personal use. Spectra-Link phones work only in |
|     |     the office. Depending on location, a cell phone could be   |
|     |     the only way to communicate back to your home.)            |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Jackets, comfortable sturdy shoes, boots, and appropriate  |
|     |     clothing for weather specific to your location             |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   DFTO Guidebook and/or CD                                   |
|     |                                                                |
|     | -   (Optional) Personal training go-kit with training          |
|     |     resources and forms for copying, disks or CDs, basic       |
|     |     videotapes, etc.                                           |
|     |                                                                |
|     | -   (Optional) Computer Training Specialists may wish to take  |
|     |     resource books on specific software                        |
+-----+----------------------------------------------------------------+

+-----+----------------------------------------------------------------+
| W   |                                                                |
| hen |                                                                |
| You |                                                                |
| Fi  |                                                                |
| rst |                                                                |
| Arr |                                                                |
| ive |                                                                |
| TUL |                                                                |
| TS  |                                                                |
| TT  |                                                                |
+=====+================================================================+
| -   | **Check in immediately** with the Planning Section, Resource   |
|     | Unit via the webADD. If this is not readily available, check   |
|     | in with Deployment Support Staff by calling the ADD number     |
|     | 1-888-853-9648.                                                |
+-----+----------------------------------------------------------------+
| -   | **Report to the Logistics Section** (Network **and**           |
|     | Accountable Property Office). to obtain necessary equipment    |
|     | such as a cell phone and laptop computer.                      |
+-----+----------------------------------------------------------------+
| -   | **Check in with your disaster supervisor.**                    |
|     |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Training Unit Leader \-- Make phone contact** with the RTM   |
|     | (or other regional training official) and the National DFTO    |
|     | Cadre Manager (if required). Let them know of your arrival at  |
|     | the JFO:                                                       |
|     |                                                                |
|     | -   Potential training issues/needs                            |
|     |                                                                |
|     | -   Information about how to contact you                       |
+-----+----------------------------------------------------------------+
| -   | **Locate your personal workspace.** More information about     |
|     | this action is found under "Setting Up The Office".            |
+-----+----------------------------------------------------------------+
| -   | **Obtain pertinent information** to quickly learn about:       |
|     |                                                                |
|     | -   The disaster -- read current Situation Report (SitRep)     |
|     |     (found in the Planning Section), news clippings, etc.      |
|     |                                                                |
|     | -   The JFO structure-- learn and follow the chain of command. |
|     |                                                                |
|     | -   The facility \-- locate a floor plan and learn your way    |
|     |     around. Learn the location of all other JFO                |
|     |     sections/elements.                                         |
|     |                                                                |
|     | -   The DFTO \-- read the Organizational Chart, learn lines of |
|     |     communication, ask where your space is, what your first    |
|     |     and ensuing assignments will be.                           |
+-----+----------------------------------------------------------------+
| -   | > **Decide on a method(s)** for keeping yourself updated on    |
|     | > the many kinds of information that flow in the JFO and the   |
|     | > DFTO.                                                        |
+-----+----------------------------------------------------------------+
| -   | > **Become familiar** with the **safety and security           |
|     | > protocols** for the office, the community, and your lodging. |
+-----+----------------------------------------------------------------+

+------+---------------------------------------------------------------+
| Set  |                                                               |
| up   |                                                               |
| the  |                                                               |
| Of   |                                                               |
| fice |                                                               |
| and  |                                                               |
| Trai |                                                               |
| ning |                                                               |
| A    |                                                               |
| reas |                                                               |
| TUL  |                                                               |
| TS   |                                                               |
| TT   |                                                               |
+======+===============================================================+
| -    | **Logistical requirements** may have already been submitted   |
|      | in the Region prior to your deployment and arrival to the     |
|      | JFO. You may only need to check on the status of the request. |
|      |                                                               |
|      | **Space requirements** may also have been requested prior to  |
|      | your arrival. If not, request office, classroom(s) (including |
|      | computer lab if required), sign-up areas and space to "stage" |
|      | materials*. **Suggested square footage is 185 square feet per |
|      | person (office), and 40 square feet per person                |
|      | (classroom).***                                               |
+------+---------------------------------------------------------------+
| -    | **Unpack DFTO Go-Kit** as soon as possible after arriving at  |
|      | the JFO and receiving workspace. Determine if any needed      |
|      | supplies and equipment are missing. Try to gather critical    |
|      | supplies and equipment first. It's important to gather items  |
|      | quickly because they may be difficult to obtain if you delay. |
+------+---------------------------------------------------------------+
| -    | **Assign DFTO staff** various tasks from this checklist and   |
|      | Position Task Book as appropriate. Review PTB with employee   |
|      | to ensure they understand the tasks and also serves as the    |
|      | foundation for performance appraisals and feedback throughout |
|      | the deployment assignment.                                    |
+------+---------------------------------------------------------------+
| -    | **Request supplies and equipment** if necessary from          |
|      | Logistics.                                                    |
|      |                                                               |
|      | -   Telephone/s                                               |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Access to a fax machine and copier                        |
|      |                                                               |
|      | -   Computer/s and printer                                    |
|      |                                                               |
|      | -   Tables and chairs for office                              |
|      |                                                               |
|      | -   Training room/s with tables and chairs                    |
|      |                                                               |
|      | -   Overhead projector with spare bulb                        |
|      |                                                               |
|      | -   Screen                                                    |
|      |                                                               |
|      | -   TV and VCR                                                |
|      |                                                               |
|      | -   LCD Projector                                             |
|      |                                                               |
|      | -   Filing cabinet(s)                                         |
|      |                                                               |
|      | -   Audiovisual stand(s)                                      |
|      |                                                               |
|      | -   Extension cords                                           |
|      |                                                               |
|      | -   Microphone system                                         |
|      |                                                               |
|      | -   Easels and easel paper                                    |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Access to a poster maker. Check with Planning Section     |
|      |                                                               |
|      | -   If required, computer lab with work stations (base number |
|      |     on Training Needs Assessment)                             |
+------+---------------------------------------------------------------+
| -    | **Create and post DFTO signs**. Signs may be in the Regional  |
|      | Go-Kit, or Planning may be able to assist if you need signs   |
|      | prepared. You may make signs on paper such as "Post-It" or    |
|      | regular easel paper or poster board.                          |
+------+---------------------------------------------------------------+
| -    | **Contact Information Technology (IT)** in the Logistics      |
|      | Section for access to the computer network and to email. You  |
|      | may be asked to fill out network request forms for these      |
|      | connections.                                                  |
+------+---------------------------------------------------------------+
| -    | **Telephone List**                                            |
|      |                                                               |
|      | -   A telephone list will be distributed internal for JFO     |
|      |     staff only (this could be generated by Planning, Log, or  |
|      |     Finance and Admin Sections). Acquire important numbers    |
|      |     and make a phone list for the immediate use of the DFTO   |
|      |     staff.                                                    |
|      |                                                               |
|      | -   This list should include:                                 |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Main JFO number and address                               |
|      |                                                               |
|      | -   Main JFO fax numbers (incoming and outgoing)              |
|      |                                                               |
|      | -   DFTO telephone number                                     |
|      |                                                               |
|      | -   DFTO fax number                                           |
|      |                                                               |
|      | -   Extensions of all DFTO team members                       |
|      |                                                               |
|      | -   Regional Training Manager (RTM) phone numbers             |
|      |                                                               |
|      | -   DFTO National Cadre Manager (Office 301-447-1360, cell    |
|      |     240-338-2342 or Blackberry 301-653-5891)                  |
|      |                                                               |
|      | -   FCO and any other similar numbers the Training Unit       |
|      |     Leader may need                                           |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Main numbers for other sections                           |
+------+---------------------------------------------------------------+
| -    | **Training Information Center (TIC)**                         |
|      |                                                               |
|      | -   Determine the location of the training information center |
|      |     and make signs for it. The Planning Section may be able   |
|      |     to make a poster- size sign saying "Training Information  |
|      |     Center" (TIC), or they may show you how to make it        |
|      |     yourself.                                                 |
|      |                                                               |
|      | -   Post the weekly schedule at the center.                   |
|      |                                                               |
|      | -   Provide instructions regarding use of the electronic sign |
|      |     up sheet.                                                 |
|      |                                                               |
|      | -   Make yourself familiar with the location of all other     |
|      |     departments.                                              |
|      |                                                               |
|      | -   Based on current procedures, certificates may be          |
|      |     distributed only to non-FEMA training participants.       |
|      |     Individuals can pick up those certificates at the TIC or  |
|      |     the Training Tech can carry to the individuals.           |
+------+---------------------------------------------------------------+
| -    | **Set up the FEMA Employee Knowledge Center for use in the    |
|      | JFO**                                                         |
|      |                                                               |
|      | > Use the FEMA Employee Knowledge DFTO Administrative Job Aid |
|      | > that follows Section A Checklists.                          |
|      |                                                               |
|      | -   The FEMA KC can also be used to post training calendars   |
|      |     and allow individuals to enroll in courses (thus creating |
|      |     a roster).                                                |
|      |                                                               |
|      | -   The TT or you will have to go in at the completion of the |
|      |     training, to record those individuals who did in fact     |
|      |     complete the training.                                    |
|      |                                                               |
|      | -   This roster can then be sent electronically to the JFO    |
|      |     ADD SPOC or Deployment Support at MW to enter into ADD so |
|      |     individuals training histories are up-to-date (while they |
|      |     are still deployed).                                      |
+------+---------------------------------------------------------------+

+------+---------------------------------------------------------------+
| Wor  |                                                               |
| king |                                                               |
| in   |                                                               |
| the  |                                                               |
| DFTO |                                                               |
| TS   |                                                               |
| TT   |                                                               |
+======+===============================================================+
| *    |                                                               |
| Reme |                                                               |
| mber |                                                               |
| that |                                                               |
| f    |                                                               |
| irst |                                                               |
| and  |                                                               |
| f    |                                                               |
| orem |                                                               |
| ost, |                                                               |
| you  |                                                               |
| are  |                                                               |
| a    |                                                               |
| me   |                                                               |
| mber |                                                               |
| of   |                                                               |
| the  |                                                               |
| DFTO |                                                               |
| t    |                                                               |
| eam. |                                                               |
| You  |                                                               |
| are  |                                                               |
| depl |                                                               |
| oyed |                                                               |
| as a |                                                               |
| Trai |                                                               |
| ning |                                                               |
| Sp   |                                                               |
| ecia |                                                               |
| list |                                                               |
| (or  |                                                               |
| Trai |                                                               |
| ning |                                                               |
| Te   |                                                               |
| ch), |                                                               |
| but  |                                                               |
| your |                                                               |
| work |                                                               |
| will |                                                               |
| con  |                                                               |
| sist |                                                               |
| of a |                                                               |
| var  |                                                               |
| iety |                                                               |
| of   |                                                               |
| ta   |                                                               |
| sks. |                                                               |
| Be   |                                                               |
| r    |                                                               |
| ecep |                                                               |
| tive |                                                               |
| to   |                                                               |
| what |                                                               |
| you  |                                                               |
| are  |                                                               |
| a    |                                                               |
| sked |                                                               |
| to   |                                                               |
| do,  |                                                               |
| and  |                                                               |
| try  |                                                               |
| to   |                                                               |
| sug  |                                                               |
| gest |                                                               |
| and  |                                                               |
| init |                                                               |
| iate |                                                               |
| work |                                                               |
| that |                                                               |
| will |                                                               |
| be   |                                                               |
| be   |                                                               |
| nefi |                                                               |
| cial |                                                               |
| to   |                                                               |
| the  |                                                               |
| trai |                                                               |
| ning |                                                               |
| op   |                                                               |
| erat |                                                               |
| ions |                                                               |
| and  |                                                               |
| the  |                                                               |
| disa |                                                               |
| ster |                                                               |
| ope  |                                                               |
| rati |                                                               |
| on.* |                                                               |
+------+---------------------------------------------------------------+
| -    | **Put your energy and abilities** to work in support of the   |
|      | DFTO mission and ultimately the FEMA mission (Both found at   |
|      | front of the Guidebook and in the Documents and Forms         |
|      | Section). All of your work actions and decisions should be    |
|      | made in support of these goals.                               |
+------+---------------------------------------------------------------+
| -    | **Your support of the Training Unit Leader** will expand the  |
|      | capabilities of the DFTO. Be aware of training needs that are |
|      | developing and contribute as strongly as possible.            |
+------+---------------------------------------------------------------+
| -    | **Find out what your responsibilities are**, what your first  |
|      | tasks should be, how you can contribute right away. Use the   |
|      | PTB Job Aid as a tool to help guide your work.                |
+------+---------------------------------------------------------------+
| -    | **Learn the systems and processes** that are used in the DFTO |
|      | office, classroom(s), and sign-up areas (TIC) so that you     |
|      | will be able to participate in all aspects of DFTO work.      |
|      |                                                               |
|      | **Ask for help** in understanding the systems for:            |
|      |                                                               |
|      | -   Conduct of the Training Needs Assessment                  |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Preparation, storage, and filing of training materials    |
|      |                                                               |
|      | -   Preparing, distributing, and filing course sign-up sheets |
|      |                                                               |
|      | -   Collecting and filing evaluation forms and course rosters |
|      |                                                               |
|      | -   Developing the training schedule                          |
+------+---------------------------------------------------------------+
| -    | **You may be asked to assist with many other tasks** as the   |
|      | operation progresses. Some examples are:                      |
|      |                                                               |
|      | -   Conducting needs assessment (See Needs Assessment form on |
|      |     the Documents CD.)                                        |
|      |                                                               |
|      | -   Contributing to reports and filing                        |
|      |                                                               |
|      | -   Conducting training evaluation                            |
|      |                                                               |
|      | -   Developing and revising course materials, etc.            |
|      |                                                               |
|      | -   Attending meetings                                        |
+------+---------------------------------------------------------------+
| -    | **Follow the chain of command** to maximize efficiency in the |
|      | office.                                                       |
+------+---------------------------------------------------------------+
| -    | **Ask about office procedures** such as working hours,        |
|      | meeting times, lunch rotations, and phone coverage.           |
+------+---------------------------------------------------------------+
| -    | **Provide assistance with setting up** the DFTO office,       |
|      | training classroom(s), and training information center, at    |
|      | the direction of the Training Unit Leader.                    |
+------+---------------------------------------------------------------+
| -    | **Obtain the organizational chart** of the JFO and the floor  |
|      | plan. Learn where the Supply Room, Network, Logistics and the |
|      | other sections and offices are located. Learn your way        |
|      | around.                                                       |
+------+---------------------------------------------------------------+
| -    | **Learn about FEMA programs**, procedures and regulations,    |
|      | and stay updated.                                             |
+------+---------------------------------------------------------------+

+------+---------------------------------------------------------------+
| Ga   |                                                               |
| ther |                                                               |
| Inf  |                                                               |
| orma |                                                               |
| tion |                                                               |
| TUL  |                                                               |
| TS   |                                                               |
| TT   |                                                               |
+======+===============================================================+
| -    | **About the Disaster**                                        |
|      |                                                               |
|      | > If you have not been able to get information about the      |
|      | > scope of disaster damage before you travel, do so as soon   |
|      | > as possible after you arrive at the JFO.                    |
|      | >                                                             |
|      | > To provide accurate answers to questions asked, you need to |
|      | > have correct information about changes and developments     |
|      | > since the initial declaration. Gather information and       |
|      | > materials about emerging issues.                            |
+------+---------------------------------------------------------------+
| -    | > You may obtain relevant information items from the          |
|      | > following:                                                  |
|      |                                                               |
|      | -   Press releases, News clips, *Recovery Times*              |
|      |                                                               |
|      | -   External Affairs (includes Public Affairs, Congressional, |
|      |     and Community Relations which may include an              |
|      |     Intergovernmental Affairs element)                        |
|      |                                                               |
|      | -   Planning Section - Maps, Situation Reports (SITREPS),     |
|      |     Daily Reports, Disaster Fact Sheets and Amendments,       |
|      |     executive briefings, disaster chronology                  |
|      |                                                               |
|      | -   Program Areas --Individual Assistance (IA) which should   |
|      |     include the VOLAG, Public Assistance (PA), and Mitigation |
|      |     (including Flood Insurance)                               |
|      |                                                               |
|      | -   Small Business Administration                             |
|      |                                                               |
|      | -   FEMA Internet Site: [http://www.fema.gov]{.underline}     |
|      |                                                               |
|      | -   FEMA Intranet Site: http://[online.fema.net]{.underline}  |
|      |                                                               |
|      | > Changes occur often, so get updates daily and help keep     |
|      | > DFTO staff aware of such information. Make sure DFTO is     |
|      | > part of internal JFO information distribution lists.        |
+------+---------------------------------------------------------------+
| -    | # **About the State/Territory/Tribal Entities**               |
|      |                                                               |
|      | Local background and specific issues might affect FEMA's      |
|      | recovery efforts. This information can provide good teaching  |
|      | examples or class discussion during orientation for new       |
|      | employees. Related discussion might come up in an Ethics,     |
|      | Diversity, or Customer Service courses.                       |
|      |                                                               |
|      | #                                                             |
+------+---------------------------------------------------------------+
| -    | # **Learn about the locality** including:                     |
|      |                                                               |
|      | -   History of disaster activities                            |
|      |                                                               |
|      | -   Local, State, Tribal Governmental structure, politics,    |
|      |     and relationship with the State Emergency Management      |
|      |     Agencies                                                  |
|      |                                                               |
|      | -   Demographics                                              |
|      |                                                               |
|      | -   Cultural issues/sensitivities                             |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Community dynamics                                        |
|      |                                                               |
|      | -   Special groups/populations                                |
+------+---------------------------------------------------------------+
| -    | **Learn about leadership** structures:                        |
|      |                                                               |
|      | -   Formal and informal leaders and power structures          |
|      |                                                               |
|      | -   Key issues and concerns                                   |
|      |                                                               |
|      | -   Relationship of local leaders with the Governor,          |
|      |     Congress, and the President                               |
|      |                                                               |
|      | -   The Governor's political affiliation and term             |
|      |                                                               |
|      | -   The relationship of the Governor with Congress and the    |
|      |     President.                                                |
|      |                                                               |
|      | -   The Governor's level of support within the                |
|      |     State/Territory/Tribal Nation.                            |
|      |                                                               |
|      | #                                                             |
+------+---------------------------------------------------------------+
| -    | **Use the following sources** for information about the       |
|      | State/Territory/Tribal entities;                              |
|      |                                                               |
|      | -   JFO Joint Information Center (JIC) Staff                  |
|      |                                                               |
|      | -   State Public Information Officer                          |
|      |                                                               |
|      | -   Community Relations Staff                                 |
|      |                                                               |
|      | -   Planning Section Staff                                    |
|      |                                                               |
|      | -   Regional Staff                                            |
|      |                                                               |
|      | -   Local Hires                                               |
|      |                                                               |
|      | -   State Emergency Management Agency Staff                   |
+------+---------------------------------------------------------------+

+-----+----------------------------------------------------------------+
| M   |                                                                |
| ake |                                                                |
| I   |                                                                |
| nit |                                                                |
| ial |                                                                |
| Co  |                                                                |
| nta |                                                                |
| cts |                                                                |
| TUL |                                                                |
| TS  |                                                                |
+=====+================================================================+
| *   |                                                                |
| Est |                                                                |
| abl |                                                                |
| ish |                                                                |
| ing |                                                                |
| po  |                                                                |
| sit |                                                                |
| ive |                                                                |
| r   |                                                                |
| ela |                                                                |
| tio |                                                                |
| nsh |                                                                |
| ips |                                                                |
| in  |                                                                |
| the |                                                                |
| JFO |                                                                |
| is  |                                                                |
| i   |                                                                |
| mpo |                                                                |
| rta |                                                                |
| nt. |                                                                |
| It  |                                                                |
| ma  |                                                                |
| kes |                                                                |
| y   |                                                                |
| our |                                                                |
| w   |                                                                |
| ork |                                                                |
| m   |                                                                |
| ore |                                                                |
| rew |                                                                |
| ard |                                                                |
| ing |                                                                |
| and |                                                                |
| sig |                                                                |
| nif |                                                                |
| ica |                                                                |
| nt, |                                                                |
| and |                                                                |
| i   |                                                                |
| t's |                                                                |
| h   |                                                                |
| elp |                                                                |
| ful |                                                                |
| in  |                                                                |
| s   |                                                                |
| upp |                                                                |
| ort |                                                                |
| ing |                                                                |
| D   |                                                                |
| FTO |                                                                |
| ac  |                                                                |
| tiv |                                                                |
| iti |                                                                |
| es. |                                                                |
| Im  |                                                                |
| med |                                                                |
| iat |                                                                |
| ely |                                                                |
| af  |                                                                |
| ter |                                                                |
| y   |                                                                |
| our |                                                                |
| fi  |                                                                |
| rst |                                                                |
| s   |                                                                |
| et- |                                                                |
| up, |                                                                |
| be  |                                                                |
| gin |                                                                |
| to  |                                                                |
| int |                                                                |
| rod |                                                                |
| uce |                                                                |
| yo  |                                                                |
| urs |                                                                |
| elf |                                                                |
| to  |                                                                |
| peo |                                                                |
| ple |                                                                |
| in  |                                                                |
| the |                                                                |
| J   |                                                                |
| FO, |                                                                |
| st  |                                                                |
| art |                                                                |
| ing |                                                                |
| w   |                                                                |
| ith |                                                                |
| ot  |                                                                |
| her |                                                                |
| D   |                                                                |
| FTO |                                                                |
| t   |                                                                |
| eam |                                                                |
| mem |                                                                |
| ber |                                                                |
| s.* |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Introduce yourself to key contacts** immediately, including: |
|     |                                                                |
|     | -   FCO and his/her staff (e.g.: Equal Rights Lead, Safety     |
|     |     Officer)                                                   |
|     |                                                                |
|     | -   JFO Program Managers (e.g.: Public Assistance, Individual  |
|     |     Assistance, and Mitigation)                                |
|     |                                                                |
|     | -   Functional Managers (e.g.: Community Relations Leader)     |
|     |                                                                |
|     | -   State representatives (e.g.: State Coordinating Officer    |
|     |     (SCO), Deputy SCO)                                         |
+-----+----------------------------------------------------------------+
| -   | **Some examples** of other JFO staff you may want to meet      |
|     | right away:                                                    |
|     |                                                                |
|     | -   Network                                                    |
|     |                                                                |
|     | -   Logistics                                                  |
|     |                                                                |
|     | -   Finance and Admin                                          |
|     |                                                                |
|     | -   Supply                                                     |
|     |                                                                |
|     | -   Telephone Operator/Receptionist                            |
|     |                                                                |
|     | -   Security Guards                                            |
+-----+----------------------------------------------------------------+
| -   | **Brief contacts on the DFTO mission.** Give them a copy of    |
|     | DFTO "Highlights" if appropriate (on Documents CD).            |
|     |                                                                |
|     | -   Stress partnership between them and DFTO to address their  |
|     |     workforce performance needs.                               |
|     |                                                                |
|     | -   It's a good time to mention training needs. Make a needs   |
|     |     assessment "prompter" statement like "I'll be back to see  |
|     |     you about your program staff's performance improvement     |
|     |     needs." Stress DFTO presence to support all JFO training.  |
|     |                                                                |
|     | -   Ask for a training point of contact, determine preferred   |
|     |     means of staying in contact, and then follow up regularly. |
+-----+----------------------------------------------------------------+
| -   | **Advertise DFTO services**, activities, by distributing DFTO  |
|     | Mission Statement and information on how and where to contact  |
|     | the DFTO. Get permission to put this information in section    |
|     | mailboxes. You can use DFTO "Highlights", found on the         |
|     | Documents CD.                                                  |
+-----+----------------------------------------------------------------+
| -   | **Make the DFTO office visible** and welcoming.                |
|     |                                                                |
|     | -   Put up signs and directional arrows.                       |
|     |                                                                |
|     | -   Put on your best welcoming smile and attitude.             |
+-----+----------------------------------------------------------------+

+-------+--------------------------------------------------------------+
| Co    |                                                              |
| nduct |                                                              |
| and   |                                                              |
| U     |                                                              |
| pdate |                                                              |
| the   |                                                              |
| Tra   |                                                              |
| ining |                                                              |
| Needs |                                                              |
| Asses |                                                              |
| sment |                                                              |
| TUL   |                                                              |
| TS    |                                                              |
+=======+==============================================================+
| >     |                                                              |
|  *The |                                                              |
| > RTM |                                                              |
| > or  |                                                              |
| >     |                                                              |
| other |                                                              |
| > reg |                                                              |
| ional |                                                              |
| > tra |                                                              |
| ining |                                                              |
| > off |                                                              |
| icial |                                                              |
| > may |                                                              |
| >     |                                                              |
|  have |                                                              |
| >     |                                                              |
|  cond |                                                              |
| ucted |                                                              |
| > a   |                                                              |
| > tra |                                                              |
| ining |                                                              |
| >     |                                                              |
| needs |                                                              |
| >     |                                                              |
| asses |                                                              |
| sment |                                                              |
| > b   |                                                              |
| efore |                                                              |
| > the |                                                              |
| > a   |                                                              |
| ctual |                                                              |
| > dis |                                                              |
| aster |                                                              |
| > d   |                                                              |
| eclar |                                                              |
| ation |                                                              |
| > or  |                                                              |
| > b   |                                                              |
| efore |                                                              |
| > the |                                                              |
| > JFO |                                                              |
| > has |                                                              |
| > b   |                                                              |
| ecome |                                                              |
| > ope |                                                              |
| ratio |                                                              |
| nal.* |                                                              |
| >     |                                                              |
| > *   |                                                              |
| **Com |                                                              |
| plete |                                                              |
| > the |                                                              |
| > in  |                                                              |
| itial |                                                              |
| > tra |                                                              |
| ining |                                                              |
| >     |                                                              |
| needs |                                                              |
| >     |                                                              |
| asses |                                                              |
| sment |                                                              |
| > w   |                                                              |
| ithin |                                                              |
| >     |                                                              |
|  [two |                                                              |
| > da  |                                                              |
| ys]{. |                                                              |
| under |                                                              |
| line} |                                                              |
| > of  |                                                              |
| >     |                                                              |
|  your |                                                              |
| > ar  |                                                              |
| rival |                                                              |
| > at  |                                                              |
| > the |                                                              |
| > JFO |                                                              |
| > and |                                                              |
| > b   |                                                              |
| efore |                                                              |
| > m   |                                                              |
| aking |                                                              |
| > any |                                                              |
| >     |                                                              |
|  DFTO |                                                              |
| >     |                                                              |
| recom |                                                              |
| menda |                                                              |
| tions |                                                              |
| > to  |                                                              |
| > the |                                                              |
| > FCO |                                                              |
| > and |                                                              |
| > the |                                                              |
| > RT  |                                                              |
| M.*** |                                                              |
+-------+--------------------------------------------------------------+
| #     |                                                              |
| ##### |                                                              |
|  **Th |                                                              |
| e Tra |                                                              |
| ining |                                                              |
|  Need |                                                              |
| s Ass |                                                              |
| essme |                                                              |
| nt:** |                                                              |
|       |                                                              |
| #     |                                                              |
| Helps |                                                              |
|  DFTO |                                                              |
|  unde |                                                              |
| rstan |                                                              |
| d the |                                                              |
|  trai |                                                              |
| ning  |                                                              |
| and p |                                                              |
| erfor |                                                              |
| mance |                                                              |
|  requ |                                                              |
| ireme |                                                              |
| nts o |                                                              |
| f our |                                                              |
|  JFO  |                                                              |
| custo |                                                              |
| mers. |                                                              |
|       |                                                              |
| #     |                                                              |
|  Is a |                                                              |
| n on- |                                                              |
| going |                                                              |
|  and  |                                                              |
| syste |                                                              |
| matic |                                                              |
|  proc |                                                              |
| ess o |                                                              |
| f gat |                                                              |
| herin |                                                              |
| g inf |                                                              |
| ormat |                                                              |
| ion t |                                                              |
| hat t |                                                              |
| he DF |                                                              |
| TO ne |                                                              |
| eds t |                                                              |
| o mak |                                                              |
| e goo |                                                              |
| d dec |                                                              |
| ision |                                                              |
| s abo |                                                              |
| ut pe |                                                              |
| rform |                                                              |
| ance  |                                                              |
| impro |                                                              |
| vemen |                                                              |
| t opp |                                                              |
| ortun |                                                              |
| ities |                                                              |
| , bas |                                                              |
| ed on |                                                              |
|  disa |                                                              |
| ster  |                                                              |
| workf |                                                              |
| orce  |                                                              |
| needs |                                                              |
|  and  |                                                              |
| stren |                                                              |
| gths. |                                                              |
|       |                                                              |
| #     |                                                              |
| Helps |                                                              |
|  mana |                                                              |
| gers  |                                                              |
| analy |                                                              |
| ze th |                                                              |
| e cap |                                                              |
| abili |                                                              |
| ties  |                                                              |
| of th |                                                              |
| eir e |                                                              |
| mploy |                                                              |
| ees a |                                                              |
| nd re |                                                              |
| sults |                                                              |
|  in i |                                                              |
| denti |                                                              |
| fying |                                                              |
|  ways |                                                              |
|  to i |                                                              |
| mprov |                                                              |
| e wor |                                                              |
| k per |                                                              |
| forma |                                                              |
| nce.  |                                                              |
+-------+--------------------------------------------------------------+
| -   U |                                                              |
| nders |                                                              |
| cores |                                                              |
|     D |                                                              |
| FTO's |                                                              |
|       |                                                              |
|    mi |                                                              |
| ssion |                                                              |
|       |                                                              |
|    to |                                                              |
|       |                                                              |
|  enco |                                                              |
| urage |                                                              |
|       |                                                              |
|   tra |                                                              |
| ining |                                                              |
|       |                                                              |
|    pa |                                                              |
| rtner |                                                              |
| ships |                                                              |
|       |                                                              |
| which |                                                              |
|       |                                                              |
|    in |                                                              |
|       |                                                              |
|  turn |                                                              |
|       |                                                              |
|   sup |                                                              |
| ports |                                                              |
|     F |                                                              |
| EMA's |                                                              |
|       |                                                              |
|   dis |                                                              |
| aster |                                                              |
|       |                                                              |
| assis |                                                              |
| tance |                                                              |
|       |                                                              |
|   eff |                                                              |
| orts. |                                                              |
|       |                                                              |
| >     |                                                              |
| **The |                                                              |
| >     |                                                              |
| Needs |                                                              |
| >     |                                                              |
| Asses |                                                              |
| sment |                                                              |
| >     |                                                              |
| Quest |                                                              |
| ionna |                                                              |
| ire** |                                                              |
| > is  |                                                              |
| >     |                                                              |
| found |                                                              |
| > in  |                                                              |
| > the |                                                              |
| >     |                                                              |
|  Docu |                                                              |
| ments |                                                              |
| > and |                                                              |
| >     |                                                              |
| Forms |                                                              |
| > Sec |                                                              |
| tion. |                                                              |
+-------+--------------------------------------------------------------+
| **Tra |                                                              |
| ining |                                                              |
| Needs |                                                              |
| Asses |                                                              |
| sment |                                                              |
| St    |                                                              |
| eps** |                                                              |
+-------+--------------------------------------------------------------+
| -     | **Review written information**                               |
|       |                                                              |
|       | -   Collect any reports (for instance from ADD) that show    |
|       |     need for training or show work deficiencies that can be  |
|       |     addressed by training.                                   |
|       |                                                              |
|       | -   Prepare a brief synopsis (less than one page) of each    |
|       |     section or functional area to use as part of your        |
|       |     interviewing process. See sample in the Documents and    |
|       |     Forms Section.                                           |
+-------+--------------------------------------------------------------+
| -     | **Conduct Needs Assessment Interviews**                      |
|       |                                                              |
|       | -   Schedule appointments to conduct training needs          |
|       |     assessment interviews with FCO and other JFO Unit        |
|       |     Leaders.                                                 |
|       |                                                              |
|       | -   A possible list of those to interview follows. Every     |
|       |     function listed may not exist in your particular         |
|       |     JFO**.**                                                 |
|       |                                                              |
|       |     -   Operations Section Chief (or designee)               |
|       |                                                              |
|       |     -   Lead for Individual Assistance                       |
|       |                                                              |
|       |     -   Lead for Public Assistance                           |
|       |                                                              |
|       |     -   Lead for Mitigation                                  |
|       |                                                              |
|       |     -   Logistics Section Chief (include APO)                |
|       |                                                              |
|       |     -   Lead for Finance and Administration Chief            |
|       |         (Comptroller)                                        |
|       |                                                              |
|       |     -   Lead for HR, Contracting, and Travel                 |
|       |                                                              |
|       |     -   Lead for Planning Section                            |
|       |                                                              |
|       |     -   FCO and his/her staff                                |
|       |                                                              |
|       |         -   Safety                                           |
|       |                                                              |
|       |         -   Security                                         |
|       |                                                              |
|       |         -   ERO                                              |
|       |                                                              |
|       |         -   Attorney                                         |
|       |                                                              |
|       |         -   External Affairs Office (includes, CR, CLO, and  |
|       |             Public Affairs)                                  |
|       |                                                              |
|       |         -   Chief of Staff                                   |
|       |                                                              |
|       | -   Use the Training Needs Assessment Interview Guide in the |
|       |     Document and Forms Section for consistency.              |
|       |                                                              |
|       | Because everyone is extremely busy at these early disaster   |
|       | stages, keep your interviews to less than ten minutes.       |
|       |                                                              |
|       | An alternative early in the operation, obtain the PTB for    |
|       | the various jobs in the JFO and randomly observe employees   |
|       | performing tasks and seek information from the employee      |
|       | about their abilities to perform the work. These             |
|       | observations can help you better target the questions you    |
|       | ask the managers and supervisors.                            |
+-------+--------------------------------------------------------------+
| -     | **Compile the results**                                      |
|       |                                                              |
|       | -   Work with the Managers, and analyze the information you  |
|       |     collect to identify training requirements in JFO program |
|       |     sections and cadres.                                     |
|       |                                                              |
|       | ```{=html}                                                   |
|       | <!-- -->                                                     |
|       | ```                                                          |
|       | -   Remember that training is not always the solution to     |
|       |     performance-based deficiencies. Determine if the need    |
|       |     for training actually exists by asking:                  |
|       |                                                              |
|       | ```{=html}                                                   |
|       | <!-- -->                                                     |
|       | ```                                                          |
|       | -   Could employees do the work in the past?                 |
|       |                                                              |
|       | -   Could they do it if they wanted to do it?                |
|       |                                                              |
|       | -   Do they have what it takes to perform?                   |
|       |                                                              |
|       | -   Is there a simpler solution than training?               |
|       |                                                              |
|       |     -   Create a chart, report, or database for easy         |
|       |         reading/understanding by DFTO staff, for use in      |
|       |         training reports and proposals and for recommending  |
|       |         training requirements in JFO program sections and    |
|       |         cadres/functions.                                    |
+-------+--------------------------------------------------------------+
| -     | **Use the needs assessment results**                         |
|       |                                                              |
|       | -   To establish the scope of training operations:           |
|       |                                                              |
|       | ```{=html}                                                   |
|       | <!-- -->                                                     |
|       | ```                                                          |
|       | -   How many topics/subject areas                            |
|       |                                                              |
|       | -   How many participants                                    |
|       |                                                              |
|       | -   Staff needed for the DFTO team                           |
|       |                                                              |
|       |     -   Need for contract Instructors                        |
|       |                                                              |
|       |     -   Need for specialized Instructors/subject-matter      |
|       |         experts                                              |
|       |                                                              |
|       | -   Length of DFTO activities                                |
|       |                                                              |
|       | -   Sequence or priority order of training activities        |
|       |                                                              |
|       | -   Equipment and materials needed                           |
|       |                                                              |
|       | ```{=html}                                                   |
|       | <!-- -->                                                     |
|       | ```                                                          |
|       | -   Basis for the DFTO training plan                         |
+-------+--------------------------------------------------------------+

+------+---------------------------------------------------------------+
| **Cr |                                                               |
| eate |                                                               |
| a    |                                                               |
| Trai |                                                               |
| ning |                                                               |
| Plan |                                                               |
| T    |                                                               |
| UL** |                                                               |
|      |                                                               |
| *An  |                                                               |
| ini  |                                                               |
| tial |                                                               |
| d    |                                                               |
| raft |                                                               |
| of   |                                                               |
| the  |                                                               |
| plan |                                                               |
| sh   |                                                               |
| ould |                                                               |
| be   |                                                               |
| s    |                                                               |
| ubmi |                                                               |
| tted |                                                               |
| for  |                                                               |
| re   |                                                               |
| view |                                                               |
| to   |                                                               |
| the  |                                                               |
| DFTO |                                                               |
| Nati |                                                               |
| onal |                                                               |
| C    |                                                               |
| adre |                                                               |
| Man  |                                                               |
| ager |                                                               |
| and  |                                                               |
| the  |                                                               |
| RTM  |                                                               |
| wi   |                                                               |
| thin |                                                               |
| [f   |                                                               |
| ive] |                                                               |
| {.un |                                                               |
| derl |                                                               |
| ine} |                                                               |
| days |                                                               |
| of   |                                                               |
| arr  |                                                               |
| ival |                                                               |
| at   |                                                               |
| the  |                                                               |
| J    |                                                               |
| FO.* |                                                               |
+------+---------------------------------------------------------------+
| *    |                                                               |
| *Inc |                                                               |
| lude |                                                               |
| the  |                                                               |
| fol  |                                                               |
| lowi |                                                               |
| ng** |                                                               |
| in   |                                                               |
| your |                                                               |
| trai |                                                               |
| ning |                                                               |
| plan |                                                               |
| u    |                                                               |
| sing |                                                               |
| the  |                                                               |
| fo   |                                                               |
| rmat |                                                               |
| in   |                                                               |
| the  |                                                               |
| D    |                                                               |
| ocum |                                                               |
| ents |                                                               |
| and  |                                                               |
| F    |                                                               |
| orms |                                                               |
| Sect |                                                               |
| ion: |                                                               |
+------+---------------------------------------------------------------+
| -    | > Short and long-term DFTO training needs                     |
+------+---------------------------------------------------------------+
| -    | > Description of courses requested, and by whom (by function  |
|      | > and/or name)                                                |
+------+---------------------------------------------------------------+
| -    | > Description of courses currently planned                    |
+------+---------------------------------------------------------------+
| -    | > Projected time frame to accomplish DFTO training            |
|      | > activities.                                                 |
+------+---------------------------------------------------------------+
| -    | > Projected staffing requirements                             |
|      | >                                                             |
|      | > Projected costs, including travel and contractors           |
+------+---------------------------------------------------------------+
| -    | > Once the plan has been reviewed by the RTM and the National |
|      | > Cadre Manager, send it to the FCO for approval.             |
+------+---------------------------------------------------------------+
| **Su |                                                               |
| bseq |                                                               |
| uent |                                                               |
| trai |                                                               |
| ning |                                                               |
| pla  |                                                               |
| ns** |                                                               |
| sh   |                                                               |
| ould |                                                               |
| al   |                                                               |
| ways |                                                               |
| be   |                                                               |
| b    |                                                               |
| ased |                                                               |
| on   |                                                               |
| trai |                                                               |
| ning |                                                               |
| n    |                                                               |
| eeds |                                                               |
| ass  |                                                               |
| essm |                                                               |
| ents |                                                               |
| and  |                                                               |
| upd  |                                                               |
| ated |                                                               |
| r    |                                                               |
| egul |                                                               |
| arly |                                                               |
| u    |                                                               |
| ntil |                                                               |
| the  |                                                               |
| DFTO |                                                               |
| cl   |                                                               |
| oses |                                                               |
| d    |                                                               |
| own. |                                                               |
+------+---------------------------------------------------------------+

+------+---------------------------------------------------------------+
| Req  |                                                               |
| uest |                                                               |
| S    |                                                               |
| taff |                                                               |
| TUL  |                                                               |
+======+===============================================================+
| *    |                                                               |
| *All |                                                               |
| requ |                                                               |
| ests |                                                               |
| for  |                                                               |
| sta  |                                                               |
| ff** |                                                               |
| are  |                                                               |
| p    |                                                               |
| roce |                                                               |
| ssed |                                                               |
| thr  |                                                               |
| ough |                                                               |
| the  |                                                               |
| A    |                                                               |
| utom |                                                               |
| ated |                                                               |
| De   |                                                               |
| ploy |                                                               |
| ment |                                                               |
| Data |                                                               |
| base |                                                               |
| (A   |                                                               |
| DD). |                                                               |
| When |                                                               |
| DFTO |                                                               |
| s    |                                                               |
| taff |                                                               |
| an   |                                                               |
| d/or |                                                               |
| spe  |                                                               |
| cial |                                                               |
| ized |                                                               |
| trai |                                                               |
| ning |                                                               |
| s    |                                                               |
| taff |                                                               |
| are  |                                                               |
| r    |                                                               |
| equi |                                                               |
| red, |                                                               |
| work |                                                               |
| with |                                                               |
| the  |                                                               |
| Staf |                                                               |
| fing |                                                               |
| P    |                                                               |
| oint |                                                               |
| of   |                                                               |
| Con  |                                                               |
| tact |                                                               |
| (SP  |                                                               |
| OC), |                                                               |
| who  |                                                               |
| may  |                                                               |
| be   |                                                               |
| loc  |                                                               |
| ated |                                                               |
| in   |                                                               |
| the  |                                                               |
| Fi   |                                                               |
| nanc |                                                               |
| e/Ad |                                                               |
| mini |                                                               |
| stra |                                                               |
| tion |                                                               |
| or   |                                                               |
| L    |                                                               |
| ogis |                                                               |
| tics |                                                               |
| Sect |                                                               |
| ion, |                                                               |
| to   |                                                               |
| fill |                                                               |
| the  |                                                               |
| r    |                                                               |
| eque |                                                               |
| sts. |                                                               |
+------+---------------------------------------------------------------+
| -    | **Complete the** "Requesting Employees For Deployment" sheet  |
|      | provided by the **SPOC**. This may also be located on a       |
|      | shared drive. Use the sheet(s) to create candidate lists for  |
|      | the numbers and types of staff that you estimate will be      |
|      | needed.                                                       |
+------+---------------------------------------------------------------+
| -    | **Follow up** with the SPOC until all requests are processed  |
|      | and completed.                                                |
|      |                                                               |
|      | You may contact requested staff by phone, [but **follow       |
|      | protocol**]{.underline}. Make sure you inform the SPOC and    |
|      | are in sequence with the official process.                    |
+------+---------------------------------------------------------------+
| -    | ***Types of Requests --***                                    |
|      |                                                               |
|      | **Internal (within Region) Staff Requests:** Contact the      |
|      | Regions' Staffing Point of Contact (SPOC) if requested to do  |
|      | so. [Follow Regional protocols strictly]{.underline} to get   |
|      | approval of each request. The JFO SPOC takes final action.    |
+------+---------------------------------------------------------------+
| -    | **External (from another Region) Staff requests:**            |
|      |                                                               |
|      | Provide staff needs to the JFO SPOC if required.              |
+------+---------------------------------------------------------------+
| -    | **DFTO Headquarters Cadre or EMI staff requests:**            |
|      |                                                               |
|      | Provide staff needs assistance to the DFTO National Cadre     |
|      | Manager if required. Although this would be considered an     |
|      | external request and follow the same process as if requesting |
|      | someone from outside the host region.                         |
+------+---------------------------------------------------------------+
| -    | **Specialty skill requests:**                                 |
|      |                                                               |
|      | Complete the "specialty search field" portion of the form and |
|      | then follow protocols.                                        |
|      |                                                               |
|      | **DFTO Specialty Skills** might include:                      |
|      |                                                               |
|      | -   Beginning/Intermediate computer                           |
|      |                                                               |
|      | -   Advanced Computer                                         |
|      |                                                               |
|      | -   Community Relations                                       |
|      |                                                               |
|      | -   Individual Assistance                                     |
|      |                                                               |
|      | -   Planning                                                  |
|      |                                                               |
|      | -   Mitigation                                                |
|      |                                                               |
|      | -   Public Assistance                                         |
|      |                                                               |
|      | -   Designer/Developer                                        |
+------+---------------------------------------------------------------+

+------+---------------------------------------------------------------+
| Co   |                                                               |
| ordi |                                                               |
| nate |                                                               |
| and  |                                                               |
| P    |                                                               |
| ubli |                                                               |
| cize |                                                               |
| Trai |                                                               |
| ning |                                                               |
| Sche |                                                               |
| dule |                                                               |
| TUL  |                                                               |
| TS   |                                                               |
+======+===============================================================+
| *The |                                                               |
| Trai |                                                               |
| ning |                                                               |
| Unit |                                                               |
| Le   |                                                               |
| ader |                                                               |
| de   |                                                               |
| term |                                                               |
| ines |                                                               |
| w    |                                                               |
| hich |                                                               |
| act  |                                                               |
| ivit |                                                               |
| ies, |                                                               |
| st   |                                                               |
| aff, |                                                               |
| co   |                                                               |
| mmun |                                                               |
| icat |                                                               |
| ions |                                                               |
| and  |                                                               |
| l    |                                                               |
| ogis |                                                               |
| tics |                                                               |
| are  |                                                               |
| ne   |                                                               |
| eded |                                                               |
| to   |                                                               |
| con  |                                                               |
| duct |                                                               |
| DFTO |                                                               |
| serv |                                                               |
| ices |                                                               |
| and  |                                                               |
| car  |                                                               |
| ries |                                                               |
| out  |                                                               |
| t    |                                                               |
| hese |                                                               |
| re   |                                                               |
| spon |                                                               |
| sibi |                                                               |
| liti |                                                               |
| es:* |                                                               |
+------+---------------------------------------------------------------+
| -    | **Identify and acquire space and equipment**. Work with       |
|      | Logistics. Refer to "Setting Up the Office/Training Areas"    |
+------+---------------------------------------------------------------+
| -    | **Identify and acquire** **course materials**.                |
|      |                                                               |
|      | -   Materials include Training Specialist guides, student     |
|      |     manuals or handouts, visuals, evaluation forms, etc.      |
|      |                                                               |
|      | -   Materials can be downloaded from the DFTO home page,      |
|      |     <http://training.fema.gov/emiweb/dfto> or from the        |
|      |     Emergency Management Institute homepage,                  |
|      |     <http://training.fema.gov/emiweb/index.htm>.              |
|      |                                                               |
|      | -   Other pages that contain materials: TIAS (Training        |
|      |     Information Access System) at                             |
|      |                                                               |
|      |   [http://netctraindl.fema.net](http://netctraindl.fema.net/) |
|      |     provides access to EMI Resident and Independent Study     |
|      |     courses. Docushare that contains course files for all     |
|      |     Resident, Non-Resident and DFTO courses.                  |
+------+---------------------------------------------------------------+
| -    | **Integrate and coordinate all training** being conducted in  |
|      | the JFO by working with JFO Program Unit Leaders and          |
|      | functional areas.                                             |
+------+---------------------------------------------------------------+
| -    | **Support JFO staff** who will conduct their own training by: |
|      |                                                               |
|      | -   Coordinating course dates, times, schedules               |
|      |                                                               |
|      | -   Providing resources such as printed materials             |
|      |                                                               |
|      | -   Providing instructional staff                             |
|      |                                                               |
|      | -   Providing guidance on evaluation of training              |
+------+---------------------------------------------------------------+
| -    | **Prepare the training schedule**.                            |
+------+---------------------------------------------------------------+
| -    | **Publicize** training activities by designing and using:     |
|      |                                                               |
|      | -   Posters and fliers                                        |
|      |                                                               |
|      | -   Schedules and calendars                                   |
|      |                                                               |
|      | -   Notices and bulletins                                     |
|      |                                                               |
|      | -   Reminders through email (or shared drive)                 |
|      |                                                               |
|      | -   Posting to FEMA Knowledge Center (FEMA KC)                |
+------+---------------------------------------------------------------+

+-------+--------------------------------------------------------------+
| Co    |                                                              |
| mpile |                                                              |
| and   |                                                              |
| S     |                                                              |
| ubmit |                                                              |
| Re    |                                                              |
| ports |                                                              |
| TUL   |                                                              |
| TS TT |                                                              |
+=======+==============================================================+
| *A    |                                                              |
| high  |                                                              |
| v     |                                                              |
| olume |                                                              |
| of    |                                                              |
| i     |                                                              |
| nform |                                                              |
| ation |                                                              |
| -- in |                                                              |
| many  |                                                              |
| c     |                                                              |
| atego |                                                              |
| ries- |                                                              |
| e     |                                                              |
| xists |                                                              |
| in a  |                                                              |
| DFTO. |                                                              |
| *     |                                                              |
| *From |                                                              |
| the   |                                                              |
| first |                                                              |
| h     |                                                              |
| ours, |                                                              |
| you   |                                                              |
| need  |                                                              |
| sy    |                                                              |
| stems |                                                              |
| to    |                                                              |
| track |                                                              |
| this  |                                                              |
| flow  |                                                              |
| of    |                                                              |
| info  |                                                              |
| rmati |                                                              |
| on**. |                                                              |
| A     |                                                              |
| good  |                                                              |
| tra   |                                                              |
| cking |                                                              |
| s     |                                                              |
| ystem |                                                              |
| makes |                                                              |
| DFTO  |                                                              |
| work  |                                                              |
| ea    |                                                              |
| sier, |                                                              |
| can   |                                                              |
| su    |                                                              |
| pport |                                                              |
| DFTO  |                                                              |
| rati  |                                                              |
| onale |                                                              |
| and   |                                                              |
| evalu |                                                              |
| ation |                                                              |
| eff   |                                                              |
| orts, |                                                              |
| and   |                                                              |
| can   |                                                              |
| be    |                                                              |
| inval |                                                              |
| uable |                                                              |
| when  |                                                              |
| ques  |                                                              |
| tions |                                                              |
| or    |                                                              |
| pro   |                                                              |
| blems |                                                              |
| ar    |                                                              |
| ise.* |                                                              |
+-------+--------------------------------------------------------------+
| -     | **Weekly Report**                                            |
|       |                                                              |
|       | -   It's essential that all JFO training activities be       |
|       |     reported weekly so that a complete record of training is |
|       |     maintained. To ensure accurate and standardized reports, |
|       |     an Excel format has been developed for all to use. A     |
|       |     copy is located in the Documents and Forms Section.      |
+-------+--------------------------------------------------------------+
| -     | > The Weekly Report includes:                                |
|       |                                                              |
|       | -   Training activities completed within the last week       |
|       |                                                              |
|       | -   Training activities scheduled for the following week.    |
|       |     List the names of the courses planned and the proposed   |
|       |     dates                                                    |
|       |                                                              |
|       | -   The cumulative number of staff trained to date           |
|       |                                                              |
|       | -   Other training activities (support fire warden training, |
|       |     revise course materials, develop job aid for Admin,      |
|       |     etc.)                                                    |
|       |                                                              |
|       | -   Any other significant events that occurred for the       |
|       |     reporting period (staff updates, special training        |
|       |     projects planned, JFO updates)                           |
|       |                                                              |
|       | -   The number of participants (both FEMA and non-FEMA)      |
+-------+--------------------------------------------------------------+
| -     | ## Preparation of Weekly Report                              |
|       |                                                              |
|       | #### Keep an electronic and/or "hard" file" on a daily       |
|       |  basis and notes to help you prepare for writing this report |
|       |                                                              |
|       | #### See the sample in the Documents                         |
|       |                                                              |
|       | -   Using course rosters, enter course title, course number  |
|       |     (DF xxx), FEMA/Non-FEMA and total participation          |
|       |                                                              |
|       | -   In "Training Activities Scheduled," enter schedule       |
|       |     projected for the coming week                            |
|       |                                                              |
|       | -   In "Other Related Training Activities," enter courses    |
|       |     held by other JFO sections or programs and supported by  |
|       |     DFTO                                                     |
|       |                                                              |
|       | -   Obtain "Staffing status" figures from the Planning       |
|       |     Section                                                  |
+-------+--------------------------------------------------------------+
| -     | ## Distribution of Weekly Report                             |
|       |                                                              |
|       | Distribution:                                                |
|       |                                                              |
|       | -   National Cadre Manager                                   |
|       |                                                              |
|       | -   Regional Training Manager (RTM)                          |
|       |                                                              |
|       | -   FCO (If supervising DFTO or at FCO request)              |
|       |                                                              |
|       | -   Chief of Staff (if supervising DFTO)                     |
|       |                                                              |
|       | -   Finance and Admin. Section Chief (if supervising DFTO)   |
|       |                                                              |
|       | > In some cases, recipient may prefer only a summary, such   |
|       | > as a brief overview with total number of courses and any   |
|       | > special training activities                                |
|       | >                                                            |
|       | > When due:                                                  |
|       |                                                              |
|       | -   To the National Cadre Manager by Monday at 12:00 noon,   |
|       |     Eastern Time                                             |
+-------+--------------------------------------------------------------+
| -     | ## Training Support Checklist                                |
|       |                                                              |
|       | -   Use the Training Support Checklist in the Documents and  |
|       |     Forms                                                    |
|       |                                                              |
|       | -   Be certain all information is complete                   |
|       |                                                              |
|       | -   File and track these requests as received                |
|       |                                                              |
|       | ##                                                           |
+-------+--------------------------------------------------------------+
| -     | ## Staffing Requests                                         |
|       |                                                              |
|       | -   Track arrivals, rotations and releases of DFTO staff     |
|       |                                                              |
|       | -   Use to track Subject Matter Experts (SMEs) who are       |
|       |     traveling to the JFO to deliver training such as Equal   |
|       |     Rights or Attorneys                                      |
|       |                                                              |
|       | -   Keep copies                                              |
|       |                                                              |
|       | ##                                                           |
+-------+--------------------------------------------------------------+
| -     | ## DFTO Weekly Calendar                                      |
|       |                                                              |
|       | -   Keep DFTO weekly calendar of activities accurate and     |
|       |     current                                                  |
|       |                                                              |
|       | -   Display calendar prominently around the JFO or provide   |
|       |     through email                                            |
|       |                                                              |
|       | -   Include location, time and subject of all training       |
|       |     sessions                                                 |
|       |                                                              |
|       | ##                                                           |
+-------+--------------------------------------------------------------+
| -     | ## Situation Report (SITREP) -- If requested                 |
|       |                                                              |
|       | ##### This report is due to the Planning Section             |
|       | once every operational period. Initial entries are once a da |
|       | y, and then less often as determined by the Planning Section |
|       |                                                              |
|       | -   The report is usually found on the common drive (Ask     |
|       |     Information Technology (IT) or Planning Section where to |
|       |     find the template)                                       |
|       |                                                              |
|       | -   Include information such as how many people have been    |
|       |     trained, if mandatory training has begun or been         |
|       |     completed, etc                                           |
+-------+--------------------------------------------------------------+
| -     | ## Evaluation Forms                                          |
|       |                                                              |
|       | -   These are used to determine if the desired results of    |
|       |     training have been accomplished and to identify training |
|       |     issues                                                   |
|       |                                                              |
|       | -   Read and analyze the information from all the forms      |
|       |                                                              |
|       | -   Compare the End of Course Evaluation Form (line 4) with  |
|       |     the DFTO Training Results Form                           |
|       |                                                              |
|       | -   Include pertinent information in the Final Training      |
|       |     Report.                                                  |
|       |                                                              |
|       | -   File these forms systematically, by topic usually        |
|       |                                                              |
|       | ##                                                           |
+-------+--------------------------------------------------------------+
| -     | ## Training Attendance Process                               |
|       |                                                              |
|       | -   Current policy is that paper certificates are            |
|       |     [not]{.underline} provided or distributed                |
|       |                                                              |
|       | -   The sign-up process provides permanent training records  |
|       |     in ADD                                                   |
|       |                                                              |
|       |     -   Participants can sign up for classes on the common   |
|       |         drive as designated by IT or when using the FEMA KC  |
|       |                                                              |
|       |     -   Following each class the Training Specialist         |
|       |         verifies each person's attendance on the electronic  |
|       |         document                                             |
|       |                                                              |
|       |     -   The Training Specialist emails the form to FEMA ADD  |
|       |         Deployment Support Unit\*. Check to see how it is    |
|       |         configured. DFTO can enter the rosters in ADD F6 if  |
|       |         you have rights                                      |
|       |                                                              |
|       |     -   The information must be emailed within the day of    |
|       |         the class.\*                                         |
|       |                                                              |
|       | ## The ADD syste                                             |
|       | m will be the basis of documentation for employee training.  |
|       | The JFO SPOC can provide employee's training records/history |
+-------+--------------------------------------------------------------+
|       | -   **Traditional Documentation**:                           |
|       |                                                              |
|       |     If traditional documentation is required (for non-FEMA   |
|       |     employees for example), make certificates to fill the    |
|       |     need. See a sample in the Documents and Form Section.    |
|       |                                                              |
|       | ##                                                           |
|       |                                                              |
|       | \* Option: If JFO SPOC or DFTO can enter the rosters in ADD  |
|       | via F6, then do so; especially if ADD Deployment Support     |
|       | Unit is overwhelmed with other duties or vice versa.         |
+-------+--------------------------------------------------------------+
| -     | ## Cumulative Report/Final Training Report                   |
|       |                                                              |
|       | -   A cumulative training report and spreadsheet must be     |
|       |     sent to the RTM and National Cadre Manager along with    |
|       |     your Final Training Report as part of your closeout      |
|       |     process                                                  |
|       |                                                              |
|       |     -   The Weekly Report is the basis for this report       |
|       |                                                              |
|       | -   The narrative part of the report should include          |
|       |     accomplishments, problems, unusual or disaster-specific  |
|       |     training, evaluation data, any unfinished training       |
|       |     business, all pertinent information                      |
|       |                                                              |
|       | -   Use the Final Training Report outline in the Documents   |
|       |     and Forms Section as the format for this report          |
|       |                                                              |
|       | -   This report should be sent as the last email             |
|       |     transmission on the last day of the DFTO operation       |
|       |                                                              |
|       | ##                                                           |
+-------+--------------------------------------------------------------+
| -     | ## Remedial Action Management Program (RAMP)                 |
|       |                                                              |
|       | -   See the Finance/Administration Section Chief or the      |
|       |     Planning Section Chief for appropriate format or         |
|       |     location of format on shared drive for input to RAMP     |
|       |                                                              |
|       | ##                                                           |
+-------+--------------------------------------------------------------+

+------+---------------------------------------------------------------+
| Pre  |                                                               |
| pare |                                                               |
| for  |                                                               |
| Deli |                                                               |
| very |                                                               |
| of   |                                                               |
| Trai |                                                               |
| ning |                                                               |
| TUL  |                                                               |
| TS   |                                                               |
| TT   |                                                               |
+======+===============================================================+
| -    | **Prepare lists of attendees and sign-in sheets**. Prepare on |
|      | the shared drive or the FEMA KC an electronic sign-up sheet   |
|      | for each course offered. See sample sign-up sheet in the      |
|      | documents and forms.                                          |
+------+---------------------------------------------------------------+
| -    | **Collect General Admissions Application**, 75-5, for         |
|      | resident courses, and send to the host region RTM or if RTM   |
|      | has already signed, directly to NETC Admissions (Bldg. I,     |
|      | 16825 S Seton Avenue, Emmitsburg, MD 21727)                   |
+------+---------------------------------------------------------------+
| -    | **Conduct training session on Adult Learning Principles and   |
|      | evaluation techniques** for subject-matter experts or other   |
|      | Instructors if requested or required.                         |
+------+---------------------------------------------------------------+
| -    | **Create and post** a classroom "Ground Rules" chart          |
|      | regarding participant etiquette on items such as sidebar      |
|      | conversations and cell phone use.                             |
+------+---------------------------------------------------------------+
| -    | **Establish classroom protocols** for everyone providing      |
|      | instruction. Include:                                         |
|      |                                                               |
|      | -   Scheduling use of the classroom                           |
|      |                                                               |
|      | -   Beginning and ending training sessions on time            |
|      |                                                               |
|      | -   Being well-prepared to instruct                           |
|      |                                                               |
|      | -   Establishing atmosphere of respect in the classroom       |
|      |                                                               |
|      | -   Using all training equipment properly, such as projectors |
|      |                                                               |
|      | -   Preparing high-quality training materials and visuals     |
|      |                                                               |
|      | -   Using adult education principles during JFO training      |
|      |                                                               |
|      | -   Evaluating training, including distribution and           |
|      |     collection of Level I evaluation forms for                |
|      |     [every]{.underline} course. Encourage use of Level II     |
|      |     evaluation for every course and provide non-DFTO          |
|      |     Instructors or SMEs with help on use of DFTO Level III    |
|      |     evaluation process                                        |
|      |                                                               |
|      | -   Making necessary adjustments to instruction/training      |
|      |     environment in response to input from participants        |
+------+---------------------------------------------------------------+
| -    | **Private Vendor/Contractors**                                |
|      |                                                               |
|      | -   USE ONLY AS A LAST RESORT                                 |
|      |                                                               |
|      | -   Occasionally recommended by program management            |
|      |                                                               |
|      | -   Contact the RTM or the DFTO National Cadre Manager before |
|      |     activating or negotiating a contract; there may be a      |
|      |     resource available within EMI or the National Fire        |
|      |     Academy (NFA)                                             |
|      |                                                               |
|      | -   If no internal FEMA resources are available or            |
|      |     appropriate, follow guidance of Logistics staff to        |
|      |     complete Form 60-1, Requisition for Supplies, Equipment,  |
|      |     and/or Services                                           |
+------+---------------------------------------------------------------+

+-----+----------------------------------------------------------------+
| C   |                                                                |
| ond |                                                                |
| uct |                                                                |
| Tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| Se  |                                                                |
| ssi |                                                                |
| ons |                                                                |
| TUL |                                                                |
| TS  |                                                                |
+=====+================================================================+
| *T  |                                                                |
| his |                                                                |
| is  |                                                                |
| y   |                                                                |
| our |                                                                |
| m   |                                                                |
| ain |                                                                |
| fun |                                                                |
| cti |                                                                |
| on. |                                                                |
| You |                                                                |
| are |                                                                |
| re  |                                                                |
| spo |                                                                |
| nsi |                                                                |
| ble |                                                                |
| for |                                                                |
| the |                                                                |
| s   |                                                                |
| ucc |                                                                |
| ess |                                                                |
| of  |                                                                |
| cla |                                                                |
| ssr |                                                                |
| oom |                                                                |
| se  |                                                                |
| ssi |                                                                |
| ons |                                                                |
| t   |                                                                |
| hat |                                                                |
| you |                                                                |
| and |                                                                |
| ot  |                                                                |
| her |                                                                |
| Tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| Sp  |                                                                |
| eci |                                                                |
| ali |                                                                |
| sts |                                                                |
| co  |                                                                |
| ndu |                                                                |
| ct, |                                                                |
| for |                                                                |
| the |                                                                |
| le  |                                                                |
| arn |                                                                |
| ing |                                                                |
| t   |                                                                |
| hat |                                                                |
| ta  |                                                                |
| kes |                                                                |
| pla |                                                                |
| ce, |                                                                |
| and |                                                                |
| for |                                                                |
| the |                                                                |
| e   |                                                                |
| val |                                                                |
| uat |                                                                |
| ion |                                                                |
| of  |                                                                |
| the |                                                                |
| t   |                                                                |
| rai |                                                                |
| nin |                                                                |
| g.* |                                                                |
|     |                                                                |
| #   |                                                                |
+-----+----------------------------------------------------------------+
| -   | # **Welcome** the participants.                                |
|     |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Conduct introductions** or an introduction activity.         |
|     |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Circulate a class roster** to document attendance later for  |
|     | input into ADD.                                                |
+-----+----------------------------------------------------------------+
| -   | **Distribute training materials** and supplies.                |
|     |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Discuss the evaluation form**, and ask participants to       |
|     | mentally record notes they will wish to include on the form.   |
|     | Ensure that the participants are aware of the results their    |
|     | supervisors or Program Managers expect of them when they       |
|     | complete the training.                                         |
+-----+----------------------------------------------------------------+
| -   | **State the course purpose and objectives**.                   |
|     |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Review** the agenda.                                         |
|     |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Make administrative announcements** (fire exits, break       |
|     | policy, etc.).                                                 |
+-----+----------------------------------------------------------------+
| -   | **Deliver** the course.                                        |
|     |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Allow time** for review and questions.                       |
|     |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Distribute** the evaluation forms and **collect** them when  |
|     | the participants have completed them.                          |
+-----+----------------------------------------------------------------+
| -   | Record attendance for ADD:                                     |
|     |                                                                |
|     | -   Access the electronic class roster                         |
|     |                                                                |
|     | -   Check "yes" or "no" to indicate if each person actually    |
|     |     attended the class                                         |
|     |                                                                |
|     | -   Send the information to the FEMA ADD Deployment Support    |
|     |     Unit address on Microsoft Outlook email or if the JFO SPOC |
|     |     can do it, then provide to them. If DFTO has access        |
|     |     rights, be sure this is done the same day as the training. |
|     |                                                                |
|     | -   File participants' evaluation forms for further review     |
+-----+----------------------------------------------------------------+
| -   | Some professional reminders:                                   |
|     |                                                                |
|     | -   PREPARE. Have materials, visuals, handouts ready to go,    |
|     |     and of good quality                                        |
|     |                                                                |
|     | -   Know the topic thoroughly                                  |
|     |                                                                |
|     | -   Use humor appropriately                                    |
|     |                                                                |
|     | -   Make sure you can use all audio-visual equipment           |
|     |     effectively                                                |
|     |                                                                |
|     | -   Use FEMA training materials to ensure consistency in       |
|     |     training.                                                  |
|     |                                                                |
|     | -   Make use of sound adult education principles               |
|     |                                                                |
|     | -   Maintain consistently professional demeanor, appearance,   |
|     |     and language.                                              |
|     |                                                                |
|     | -   Ensure an atmosphere of respect in the classroom -- for    |
|     |     participants, for yourself, and for disaster victims       |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Begin and end your session on time                         |
+-----+----------------------------------------------------------------+

+-----+----------------------------------------------------------------+
| Ev  |                                                                |
| alu |                                                                |
| ate |                                                                |
| Tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| TUL |                                                                |
| TS  |                                                                |
+=====+================================================================+
| *E  |                                                                |
| val |                                                                |
| uat |                                                                |
| ion |                                                                |
| is  |                                                                |
| gat |                                                                |
| her |                                                                |
| ing |                                                                |
| in  |                                                                |
| for |                                                                |
| mat |                                                                |
| ion |                                                                |
| ab  |                                                                |
| out |                                                                |
| tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| to  |                                                                |
| f   |                                                                |
| ind |                                                                |
| out |                                                                |
| if  |                                                                |
| the |                                                                |
| tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| job |                                                                |
| is  |                                                                |
| do  |                                                                |
| ne. |                                                                |
| Si  |                                                                |
| nce |                                                                |
| the |                                                                |
| g   |                                                                |
| oal |                                                                |
| of  |                                                                |
| tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| is  |                                                                |
| to  |                                                                |
| i   |                                                                |
| mpr |                                                                |
| ove |                                                                |
| the |                                                                |
| e   |                                                                |
| ffe |                                                                |
| cti |                                                                |
| ven |                                                                |
| ess |                                                                |
| of  |                                                                |
| the |                                                                |
| w   |                                                                |
| ork |                                                                |
| for |                                                                |
| ce, |                                                                |
| tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| is  |                                                                |
| not |                                                                |
| "do |                                                                |
| ne" |                                                                |
| un  |                                                                |
| til |                                                                |
| wor |                                                                |
| kfo |                                                                |
| rce |                                                                |
| pr  |                                                                |
| obl |                                                                |
| ems |                                                                |
| are |                                                                |
| s   |                                                                |
| olv |                                                                |
| ed. |                                                                |
| M   |                                                                |
| ore |                                                                |
| in  |                                                                |
| for |                                                                |
| mat |                                                                |
| ion |                                                                |
| is  |                                                                |
| fo  |                                                                |
| und |                                                                |
| beh |                                                                |
| ind |                                                                |
| the |                                                                |
| "Ev |                                                                |
| alu |                                                                |
| ati |                                                                |
| on" |                                                                |
| tab |                                                                |
| in  |                                                                |
| the |                                                                |
| D   |                                                                |
| FTO |                                                                |
| Ref |                                                                |
| ere |                                                                |
| nce |                                                                |
| on  |                                                                |
| I   |                                                                |
| nst |                                                                |
| ruc |                                                                |
| tio |                                                                |
| nal |                                                                |
| Sys |                                                                |
| tem |                                                                |
| De  |                                                                |
| sig |                                                                |
| n.* |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Level I Evaluation** **(Reaction to training)**              |
|     |                                                                |
|     | -   **For [all]{.underline} training, conduct Level I          |
|     |     evaluation using standard DFTO end-of-course evaluation    |
|     |     forms**                                                    |
|     |                                                                |
|     | -   Use the End of Course Evaluation form in the Documents and |
|     |     Forms Section                                              |
|     |                                                                |
|     | -   Review immediately following training and if indicated,    |
|     |     you should conduct a post-class critique leading to        |
|     |     necessary revisions of curriculum, topics, Training        |
|     |     Specialist preparation, materials, training facilities,    |
|     |     scheduling, equipment, etc                                 |
|     |                                                                |
|     | -   Share the results with other course Training Specialists   |
|     |     and /or others as indicated                                |
|     |                                                                |
|     | -   Include the results in the Final Training Report to the    |
|     |     FCO, your JFO supervisor, the RTM and the DFTO National    |
|     |     Cadre Manager                                              |
+-----+----------------------------------------------------------------+
| -   | **Level II Evaluation (Knowledge. Did learning take place?)**  |
|     |                                                                |
|     | -   **Use Level II evaluation in every case possible (when     |
|     |     training is delivered by DFTO Training Specialists)**      |
|     |                                                                |
|     | -   You can conduct Level II evaluation by:                    |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Conducting pre- and post-knowledge tests                   |
|     |                                                                |
|     | -   Having participants conduct demonstrations or              |
|     |     presentations of what they have learned                    |
|     |                                                                |
|     | -   Conducting a debrief activity with participants            |
|     |                                                                |
|     | -   Using review points or learning points during training     |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Include the results in the Final Training Report           |
+-----+----------------------------------------------------------------+
| -   | **Level III Evaluation** **(On-the-job behaviors)**            |
|     |                                                                |
|     | -   This level of evaluation will be conducted for some        |
|     |     training conducted by DFTO Training Specialists            |
|     |                                                                |
|     | -   Compare the level of job performance [before]{.underline}  |
|     |     training with the level of job performance                 |
|     |     [after]{.underline} training. **Use the DFTO Training      |
|     |     Results Form in the documents section of the toolkit**     |
|     |                                                                |
|     | -   **Conduct Level III evaluation by using surveys and        |
|     |     interviews with a random sample of participants** and      |
|     |     their supervisors, and possible others. This level of      |
|     |     evaluation will be conducted 30 to 60 days while the DFTO  |
|     |     is open or after the disaster by an unbiased RTM, Training |
|     |     Unit Leader, or DFTO National Cadre Manager, if feasible   |
|     |                                                                |
|     | -   The results will be given to the Training Specialists, the |
|     |     FCO, the DFTO National Cadre Manager and will be included  |
|     |     in the end-of-year report compiled on DFTO affect on the   |
|     |     disaster workforce in all disasters                        |
+-----+----------------------------------------------------------------+
| -   | **Level IV Evaluation**                                        |
|     |                                                                |
|     | -   Will be conducted in the future through EMI and will       |
|     |     involve Section Chiefs, FCOs and the Comptroller           |
+-----+----------------------------------------------------------------+

+------+---------------------------------------------------------------+
| #### |                                                               |
| ## * |                                                               |
| *DFT |                                                               |
| O Of |                                                               |
| fice |                                                               |
|  Pro |                                                               |
| cedu |                                                               |
| res  |                                                               |
| TT** |                                                               |
+======+===============================================================+
| -    | **Equipment Inventory**                                       |
|      |                                                               |
|      | -   Maintain equipment inventory (LCD and overhead            |
|      |     projectors, microphones, computer, screen, etc.)          |
|      |                                                               |
|      | -   Ensure equipment is in usable condition                   |
|      |                                                               |
|      | -   Ensure equipment is ready at the beginning of each        |
|      |     training session                                          |
|      |                                                               |
|      | ######                                                        |
+------+---------------------------------------------------------------+
| -    | **Training Materials and Supplies**                           |
|      |                                                               |
|      | -   Acquire a space -- table(s) or file cabinets -- for the   |
|      |     storage of all training materials and supplies            |
|      |                                                               |
|      | -   Maintain an inventory of all of these supplies for each   |
|      |     course:                                                   |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Training Specialist Guide                                 |
|      |                                                               |
|      | -   Other Training Specialist materials                       |
|      |                                                               |
|      | -   Student Manuals                                           |
|      |                                                               |
|      | -   Handouts and Charts                                       |
|      |                                                               |
|      | -   Transparencies                                            |
|      |                                                               |
|      | -   Other visuals                                             |
|      |                                                               |
|      | -   Videotapes                                                |
|      |                                                               |
|      | -   Discs                                                     |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Provide support to the instructional staff in the         |
|      |     development of training materials                         |
|      |                                                               |
|      | -   Assist with copying materials                             |
|      |                                                               |
|      | -   Coordinate ordering of training materials supplies and    |
|      |     equipment.                                                |
|      |                                                               |
|      | -   Ensure evaluation forms are readily available for each    |
|      |     class session                                             |
+------+---------------------------------------------------------------+
| -    | **Calendar**                                                  |
|      |                                                               |
|      | -   The Training Unit Leader and the Training Specialists     |
|      |     will determine the schedule and location of upcoming      |
|      |     courses                                                   |
|      |                                                               |
|      | -   Using the schedule, you will make the calendar            |
|      |                                                               |
|      | -   Draft a copy for the Training Unit Leader. When it is     |
|      |     corrected/approved, make copies                           |
|      |                                                               |
|      | -   With permission, distribute copies to section mailboxes   |
|      |     (1-3 copies each). The boxes are usually located near the |
|      |     Administration Section                                    |
|      |                                                               |
|      | -   Place additional copies on the Training Information       |
|      |     Center (TIC) and other visible locations                  |
|      |                                                               |
|      | -   Also mount poster-size copies to put in various locations |
|      |     in the JFO. The Planning Section may make these           |
|      |     poster-size copies for you or show you how to make them   |
|      |                                                               |
|      | ###### A new schedule is made each week f                     |
|      | or the upcoming week, usually by Thursday, no later than Frid |
|      | ay. Replace all old schedules and calendars with the new ones |
+------+---------------------------------------------------------------+
| -    | ###### **Fliers**                                             |
|      |                                                               |
|      | -   The Training Unit Leader may ask you to make fliers to    |
|      |     advertise classes. You will put these up in the JFO       |
|      |                                                               |
|      | -   See sample flier in the Documents and Forms section.      |
|      |                                                               |
|      | -   List the course title, location and time -- convey        |
|      |     information clearly.                                      |
|      |                                                               |
|      | -   Use bright colored paper if it's available, to make the   |
|      |     fliers noticeable and appealing.                          |
|      |                                                               |
|      | -   Make them neat and professional looking, and take them    |
|      |     down promptly when class is completed.                    |
+------+---------------------------------------------------------------+
| -    | ###### **Sign-up sheets -- electronic and traditional**       |
|      |                                                               |
|      | -   Electronic                                                |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   According to current policy, certificates will no longer  |
|      |     be generally or automatically distributed.                |
|      |                                                               |
|      | -   The electronic sign-up process will provide permanent     |
|      |     training records.                                         |
|      |                                                               |
|      | -   Each participant will sign up for class electronically on |
|      |     the common drive designated by the JFO Network Cadre      |
|      |     Manager.                                                  |
|      |                                                               |
|      | -   Following class, the Training Specialist will then verify |
|      |     each person's attendance by checking yes or no in the     |
|      |     appropriate box on the [electronic]{.underline} document. |
|      |                                                               |
|      | -   The Training Unit Leader will email the form to the       |
|      |     "Deployment Orders" mailbox or internally to the JFO      |
|      |     SPOC. The address is not case sensitive and is found in   |
|      |     the Outlook address book. [The information must be        |
|      |     emailed within four hours of the end of                   |
|      |     class.]{.underline}                                       |
|      |                                                               |
|      | -   **The ADD system will be the basis of documentation for   |
|      |     employee training. The JFO SPOC can provide print outs    |
|      |     for any/all employees, showing training records for       |
|      |     current disaster**.                                       |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Traditional                                               |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   If traditional documentation is required (for non-FEMA    |
|      |     employees for example), make certificates to fill the     |
|      |     need. See a sample in Section D: Documents and Forms.     |
+------+---------------------------------------------------------------+
| -    | ###### **Class Folders**                                      |
|      |                                                               |
|      | -   Some Training Unit Leaders find it efficient to use a     |
|      |     folder for each course. You can use two-pocket portfolio  |
|      |     folders. A Clipboard can be used as an alternate method.  |
|      |                                                               |
|      | -   On the outside of the folder, list the course title, the  |
|      |     date, time, and Training Specialist name(s).              |
|      |                                                               |
|      | -   Inside the folder, put a checklist, which is a guide to   |
|      |     the steps needed for each course, evaluation forms and    |
|      |     course roster form. Use the forms in the Documents and    |
|      |     Forms Section/Folder.                                     |
|      |                                                               |
|      | -   Set up a process and location for Training Specialists to |
|      |     pick up the folder or clipboard on their way to class.    |
|      |                                                               |
|      | -   Once the class is complete, make sure the Training        |
|      |     Specialist gives the folder or clipboard back to you.     |
|      |     Mark the checklist to make sure everything is complete.   |
|      |     File each folder; they will later be shipped to the       |
|      |     Regional Office. Each Region may have its own follow-up   |
|      |     process.                                                  |
+------+---------------------------------------------------------------+
| -    | ###### **Training Documentation**                             |
|      |                                                               |
|      | -   [Electronic Documentation]{.underline}:                   |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Based on current policy, certificates will no longer be   |
|      |     generally or automatically distributed.                   |
|      |                                                               |
|      | -   Electronic sign-up process will provide permanent         |
|      |     training records in ADD.                                  |
+------+---------------------------------------------------------------+
| -    | ###### **Weekly Report**                                      |
|      |                                                               |
|      | ######                                                        |
+------+---------------------------------------------------------------+
|      | -   **Follow the direction** of the Training Unit Leader      |
|      |     concerning this report. (See sample in the Document and   |
|      |     Forms Section.)                                           |
|      |                                                               |
|      | -   **It's essential** that all JFO training activities be    |
|      |     reported weekly so that complete record of training is    |
|      |     maintained. The report is very important. Make sure to    |
|      |     keep information for the report on a daily basis. Be      |
|      |     prepared at any time to give the current total number of  |
|      |     classes and participants taught from this report.         |
|      |                                                               |
|      | -   **Keep an electronic and/or "hard"** file on a daily      |
|      |     basis, of notes to help you prepare for writing this      |
|      |     report. Sign-up sheets, electronic and traditional, form  |
|      |     the basis of the weekly report, along with plans for      |
|      |     upcoming training and notes on all training activities    |
|      |     and projects.                                             |
|      |                                                               |
|      | -   **See the Weekly Report in the Documents and Forms        |
|      |     Section and use this template.**                          |
|      |                                                               |
|      | ######                                                        |
+------+---------------------------------------------------------------+
|      | ###### **Other Reports and Documents**                        |
|      |                                                               |
|      | -   The Training Unit Leader may direct you to maintain       |
|      |     continuing files in preparation for other reports and     |
|      |     DFTO documents. These may include:                        |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Section input to RAMP                                     |
|      |                                                               |
|      | -   Needs Assessment results                                  |
|      |                                                               |
|      | -   Training Plan                                             |
|      |                                                               |
|      | -   Evaluation Forms and Report                               |
|      |                                                               |
|      | -   Final Training Report                                     |
|      |                                                               |
|      | ```{=html}                                                    |
|      | <!-- -->                                                      |
|      | ```                                                           |
|      | -   Examples of these reports and forms can be found in the   |
|      |     Documents Section.                                        |
+------+---------------------------------------------------------------+
|      | ###### **Certificates**                                       |
|      |                                                               |
|      | > Certificates will not be provided as part of routine        |
|      | > operations. They may be presented for special circumstances |
|      | > and a sample is in the Documents and Forms Section.         |
+------+---------------------------------------------------------------+
|      | ###### **Filing**                                             |
|      |                                                               |
|      | > You may be responsible for starting and/or maintaining the  |
|      | > filing system. The Training Unit Leader will give you basic |
|      | > guidelines.                                                 |
+------+---------------------------------------------------------------+
|      | ###### **Weekly Cycle**                                       |
|      |                                                               |
|      | > The processes described above will be repeated each week    |
|      | > until close out, unless the Training Unit Leader makes      |
|      | > adjustments.                                                |
|      |                                                               |
|      | ######                                                        |
+------+---------------------------------------------------------------+

+-----+----------------------------------------------------------------+
| Man |                                                                |
| age |                                                                |
| the |                                                                |
| D   |                                                                |
| FTO |                                                                |
| St  |                                                                |
| aff |                                                                |
| TUL |                                                                |
+=====+================================================================+
| *As |                                                                |
| s   |                                                                |
| oon |                                                                |
| as  |                                                                |
| the |                                                                |
| D   |                                                                |
| FTO |                                                                |
| b   |                                                                |
| eco |                                                                |
| mes |                                                                |
| a   |                                                                |
| cti |                                                                |
| ve, |                                                                |
| in  |                                                                |
| iti |                                                                |
| ate |                                                                |
| y   |                                                                |
| our |                                                                |
| pro |                                                                |
| ces |                                                                |
| ses |                                                                |
| for |                                                                |
| ma  |                                                                |
| nag |                                                                |
| ing |                                                                |
| the |                                                                |
| s   |                                                                |
| taf |                                                                |
| f*: |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Determine team member assignments** and responsibilities;    |
|     | establish DFTO organizational chart that includes clear lines  |
|     | of communication and command. Use the PTB Assessment Guide as  |
|     | a tool for determining for staff's abilities, strengths, areas |
|     | of improvement, etc.                                           |
+-----+----------------------------------------------------------------+
| -   | **Establish processes** for:                                   |
|     |                                                                |
|     | -   "Coverage" of office and telephones                        |
|     |                                                                |
|     | -   Submission of time sheets/QuickTime, SITREPS and other     |
|     |     reports.                                                   |
|     |                                                                |
|     | -   Making and distributing DFTO schedules                     |
|     |                                                                |
|     | -   Filing relevant materials and records                      |
|     |                                                                |
|     | -   Maintaining DFTO areas, such as a Training Information     |
|     |     Center.                                                    |
|     |                                                                |
|     | -   Managing and storing training equipment, such as           |
|     |     projectors, and course materials                           |
+-----+----------------------------------------------------------------+
| -   | **Conduct periodic team staff meetings** -- a good time is     |
|     | following FCO/SCO meetings.                                    |
|     |                                                                |
|     | -   Update disaster information                                |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Update information on changing JFO policies and procedures |
|     |                                                                |
|     | -   Discuss any work environment issues affecting the DFTO     |
|     |     team                                                       |
+-----+----------------------------------------------------------------+
| -   | **Conduct periodic DFTO instructional staff meetings** to      |
|     | discuss:                                                       |
|     |                                                                |
|     | -   Awareness and use of adult education principles            |
|     |                                                                |
|     | -   Ensuring an environment of respect in the classroom        |
|     |                                                                |
|     | -   Importance of training evaluation                          |
|     |                                                                |
|     | -   Using and collecting Level I evaluation forms              |
|     |                                                                |
|     | -   Evaluating at Levels II, III and IV                        |
|     |                                                                |
|     | -   Making periodic adjustments or changes in training content |
|     |     based on input from participant evaluations                |
+-----+----------------------------------------------------------------+
| -   | **Conduct periodic coaching sessions** and /or performance     |
|     | reviews with DFTO staff (use the PTB as a guide)               |
+-----+----------------------------------------------------------------+
| -   | Conduct final performance reviews with any person you          |
|     | supervise for at least 10 days.                                |
|     |                                                                |
|     | -   Find a sample appraisal in the Documents and Forms Section |
|     |                                                                |
|     | -   Use the PTB Assessment Guide for each person as a          |
|     |     documentation of performance and a feedback tool. Be sure  |
|     |     to attach a copy of this to the appraisal form.            |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Conduct the appraisal session, have the employee sign the  |
|     |     documents, provide a copy for the employee, one for your   |
|     |     files (optional), and send a copy to the employee's cadre  |
|     |     manager (The RTM or National Cadre Manager)                |
+-----+----------------------------------------------------------------+
| -   | **Provide motivational activities** periodically -- group      |
|     | lunch or other outing, pizza in the office.                    |
+-----+----------------------------------------------------------------+
| -   | **Encourage teamwork** **and** **communication!**              |
|     |                                                                |
|     | -   Ask for input about office policies and dynamics           |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Be honest with each individual about his/her contribution  |
|     |                                                                |
|     | -   Reward and praise accomplishments and ordinary good work   |
+-----+----------------------------------------------------------------+

+-----+----------------------------------------------------------------+
| Get |                                                                |
| Re  |                                                                |
| ady |                                                                |
| for |                                                                |
| T   |                                                                |
| ran |                                                                |
| sit |                                                                |
| ion |                                                                |
| TUL |                                                                |
| TS  |                                                                |
| TT  |                                                                |
+=====+================================================================+
| *W  |                                                                |
| hen |                                                                |
| pre |                                                                |
| par |                                                                |
| ing |                                                                |
| to  |                                                                |
| le  |                                                                |
| ave |                                                                |
| the |                                                                |
| J   |                                                                |
| FO, |                                                                |
| or  |                                                                |
| gan |                                                                |
| ize |                                                                |
| y   |                                                                |
| our |                                                                |
| mat |                                                                |
| eri |                                                                |
| als |                                                                |
| to  |                                                                |
| r   |                                                                |
| efl |                                                                |
| ect |                                                                |
| the |                                                                |
| h   |                                                                |
| ist |                                                                |
| ory |                                                                |
| of  |                                                                |
| y   |                                                                |
| our |                                                                |
| D   |                                                                |
| FTO |                                                                |
| ac  |                                                                |
| tiv |                                                                |
| iti |                                                                |
| es. |                                                                |
| You |                                                                |
| may |                                                                |
| h   |                                                                |
| ave |                                                                |
| an  |                                                                |
| op  |                                                                |
| por |                                                                |
| tun |                                                                |
| ity |                                                                |
| to  |                                                                |
| t   |                                                                |
| alk |                                                                |
| w   |                                                                |
| ith |                                                                |
| y   |                                                                |
| our |                                                                |
| rep |                                                                |
| lac |                                                                |
| eme |                                                                |
| nt. |                                                                |
| If  |                                                                |
| n   |                                                                |
| ot, |                                                                |
| le  |                                                                |
| ave |                                                                |
| g   |                                                                |
| ood |                                                                |
| w   |                                                                |
| rit |                                                                |
| ten |                                                                |
| rec |                                                                |
| ord |                                                                |
| s.* |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Notify your supervisor** of the need/desire to be released   |
|     | from your assignment. Your replacement will be requested       |
|     | through the Log Section or JFO SPOC normal staffing request    |
|     | process.                                                       |
+-----+----------------------------------------------------------------+
| -   | **Discuss your departure date** and transitional process first |
|     | with the Training Unit Leader and then others on the DFTO      |
|     | staff.                                                         |
+-----+----------------------------------------------------------------+
| -   | **Conduct** transition procedures when your replacement        |
|     | arrives.                                                       |
|     |                                                                |
|     | -   Introduce your replacement to the DFTO staff and key JFO   |
|     |     personnel                                                  |
|     |                                                                |
|     | -   Take your replacement on a tour of the JFO -- classrooms,  |
|     |     sign-up area and materials storage/staging areas           |
|     |                                                                |
|     | -   Explain the DFTO office setup, including participant       |
|     |     evaluation and tracking files, point of contact list, and  |
|     |     inventory of training materials/supplies                   |
+-----+----------------------------------------------------------------+
| -   | **TUL -- Conduct Performance Appraisal** and PTB Assessment    |
|     | Guide Reviews with DFTO staff members you have supervised for  |
|     | more than 10 days.                                             |
+-----+----------------------------------------------------------------+
| -   | **Submit** your own end of service review of DFTO section      |
|     | activities to the Training Unit Leader if requested.           |
+-----+----------------------------------------------------------------+
| -   | **Before leaving**, complete these administrative tasks:       |
|     |                                                                |
|     | -   Clean up your workplace and box your personal files        |
|     |                                                                |
|     | -   Check out with Admin Section                               |
|     |                                                                |
|     | -   Make an appointment with the travel office and have your   |
|     |     voucher prepared electronically                            |
|     |                                                                |
|     | -   Return electronic equipment to Logistics or Accountable    |
|     |     Property Officer                                           |
|     |                                                                |
|     | -   Obtain your Performance Appraisal (including the PTB       |
|     |     assessment guide info) from your supervisor                |
|     |                                                                |
|     | -   Be sure to check-out at the JFO as well thru the Planning  |
|     |     Section --using webADD.                                    |
|     |                                                                |
|     | -   *If necessary, Call the deployment support number after    |
|     |     you get home to verify check out - 1-888-853-9648*         |
+-----+----------------------------------------------------------------+

+-----+----------------------------------------------------------------+
| C   |                                                                |
| ond |                                                                |
| uct |                                                                |
| the |                                                                |
| D   |                                                                |
| FTO |                                                                |
| Cl  |                                                                |
| ose |                                                                |
| out |                                                                |
| TUL |                                                                |
| TS  |                                                                |
| TT  |                                                                |
+=====+================================================================+
| *Tr |                                                                |
| ain |                                                                |
| ing |                                                                |
| U   |                                                                |
| nit |                                                                |
| Lea |                                                                |
| der |                                                                |
| may |                                                                |
| ass |                                                                |
| ign |                                                                |
| s   |                                                                |
| ome |                                                                |
| of  |                                                                |
| th  |                                                                |
| ese |                                                                |
| ta  |                                                                |
| sks |                                                                |
| to  |                                                                |
| Tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| Sp  |                                                                |
| eci |                                                                |
| ali |                                                                |
| sts |                                                                |
| or  |                                                                |
| the |                                                                |
| Tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| Tec |                                                                |
| hni |                                                                |
| cia |                                                                |
| n.* |                                                                |
+-----+----------------------------------------------------------------+
| -   | **Review the training plan**. Make sure all goals have been    |
|     | met.                                                           |
+-----+----------------------------------------------------------------+
| -   | **Review all individual end of service reviews** to help with: |
|     |                                                                |
|     | -   Final DFTO Report                                          |
|     |                                                                |
|     | -   DFTO Section input to RAMP                                 |
+-----+----------------------------------------------------------------+
| -   | **Box files** created for the disaster and ship them to the    |
|     | Regional Office if so directed. Minimal files are: Rosters,    |
|     | Training plan(s), and final Training Report                    |
+-----+----------------------------------------------------------------+
| -   | **Provide copies of all revised or newly developed courses**   |
|     | used in the disaster to the National Cadre Manager and the RTM |
|     | on diskette, and include copies in the Regional Go-Kit for     |
|     | potential future use.                                          |
+-----+----------------------------------------------------------------+
| -   | **Send a copy of the new participant (non-FEMA) database** to  |
|     | the RTM on diskette (if required).                             |
+-----+----------------------------------------------------------------+
| -   | **Replenish the Go-Kit** and ship it back to the Regional      |
|     | Office or National Cadre Manager.                              |
+-----+----------------------------------------------------------------+
| -   | **Send the cumulative DFTO Weekly Report** to the DFTO         |
|     | National Cadre Manager.                                        |
+-----+----------------------------------------------------------------+
| -   | **Prepare a final DFTO report** for the disaster. Send the     |
|     | report to the RTM and National Cadre Manager. Include          |
|     | information on number of people trained and number trained per |
|     | training topic. Include evaluation information and other       |
|     | pertinent training issues, successes, and concerns.            |
+-----+----------------------------------------------------------------+

+-----+----------------------------------------------------------------+
| B   |                                                                |
| est |                                                                |
| Pra |                                                                |
| cti |                                                                |
| ces |                                                                |
| TUL |                                                                |
| TS  |                                                                |
| TT  |                                                                |
+=====+================================================================+
| *   |                                                                |
| You |                                                                |
| can |                                                                |
| in  |                                                                |
| cre |                                                                |
| ase |                                                                |
| y   |                                                                |
| our |                                                                |
| s   |                                                                |
| ucc |                                                                |
| ess |                                                                |
| in  |                                                                |
| the |                                                                |
| JFO |                                                                |
| and |                                                                |
| the |                                                                |
| D   |                                                                |
| FTO |                                                                |
| if  |                                                                |
| you |                                                                |
| fol |                                                                |
| low |                                                                |
| ex  |                                                                |
| amp |                                                                |
| les |                                                                |
| of  |                                                                |
| s   |                                                                |
| ucc |                                                                |
| ess |                                                                |
| ful |                                                                |
| Tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| U   |                                                                |
| nit |                                                                |
| Le  |                                                                |
| ade |                                                                |
| rs, |                                                                |
| Tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| Sp  |                                                                |
| eci |                                                                |
| ali |                                                                |
| sts |                                                                |
| and |                                                                |
| Tr  |                                                                |
| ain |                                                                |
| ing |                                                                |
| Tec |                                                                |
| hni |                                                                |
| cia |                                                                |
| ns. |                                                                |
| H   |                                                                |
| ere |                                                                |
| are |                                                                |
| s   |                                                                |
| ome |                                                                |
| i   |                                                                |
| dea |                                                                |
| s.* |                                                                |
|     |                                                                |
| ##  |                                                                |
| ### |                                                                |
| ##  |                                                                |
| Dai |                                                                |
| ly  |                                                                |
| FCO |                                                                |
| /SC |                                                                |
| O M |                                                                |
| eet |                                                                |
| ing |                                                                |
+-----+----------------------------------------------------------------+
| -   | If you are authorized to attend FCO/SCO daily staff meetings,  |
|     | take advantage of an excellent opportunity to gain and share   |
|     | information.                                                   |
|     |                                                                |
|     | -   Become aware of protocol at this meeting, and follow       |
|     |     strictly.                                                  |
|     |                                                                |
|     | -   Keep a file, electronic or "hard", of notes to help you    |
|     |     prepare your [brief]{.underline} report at the meeting, if |
|     |     requested.                                                 |
|     |                                                                |
|     | -   Keep careful notes from each meeting.                      |
|     |                                                                |
|     | -   As soon as possible following the meeting, brief the       |
|     |     remainder of the DFTO staff on information from this       |
|     |     meeting.                                                   |
+-----+----------------------------------------------------------------+
| -   | **Preparation of SITREPS**                                     |
|     |                                                                |
|     | -   Keep a file electronic or "hard" of notes to help you      |
|     |     prepare this [brief]{.underline} daily report.             |
|     |                                                                |
|     | -   File a copy of each of your reports for reference and      |
|     |     documentation.                                             |
+-----+----------------------------------------------------------------+
| -   | # **Stay Informed**                                            |
|     |                                                                |
|     | -   Upcoming events and dates                                  |
|     |                                                                |
|     | -   Items for RAMP reporting                                   |
|     |                                                                |
|     | -   Items for the Weekly Report                                |
|     |                                                                |
|     | -   Items for SITREPS                                          |
|     |                                                                |
|     | -   Record details of telephone conversations, including:      |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Names                                                      |
|     |                                                                |
|     | -   Date, nature, and purpose of the call                      |
|     |                                                                |
|     | -   Follow up, including actions taken and actions needed      |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Take detailed notes at meetings, including:                |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Names of those attending                                   |
|     |                                                                |
|     | -   Items discussed                                            |
|     |                                                                |
|     | -   Details about issues discussed                             |
|     |                                                                |
|     | -   Follow up, including actions taken and actions needed      |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Collect information by informal methods, such as           |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Observing activities in the JFO                            |
|     |                                                                |
|     | -   Conversing with peers and others                           |
|     |                                                                |
|     | -   Talking with community members as appropriate              |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Check your email regularly                                 |
+-----+----------------------------------------------------------------+
| -   | ## Know FEMA Programs                                          |
|     |                                                                |
|     | -   Find time to learn about FEMA programs and how they relate |
|     |     to each other                                              |
|     |                                                                |
|     | -   Go to a Disaster Recovery Center (DRC) to observe and/or   |
|     |     participate                                                |
|     |                                                                |
|     | -   On a weekend or other "down" time:                         |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Shadow a Community Relations staff member or a field       |
|     |     Public Affairs Officer                                     |
|     |                                                                |
|     | -   Observe internal procedures of each JFO operation          |
|     |                                                                |
|     | -   Visit a temporary housing unit or shelter                  |
|     |                                                                |
|     | -   Observe different types of inspections                     |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Attend meetings                                            |
|     |                                                                |
|     |     -   Public Assistance Applicant's Briefing                 |
|     |                                                                |
|     | ```{=html}                                                     |
|     | <!-- -->                                                       |
|     | ```                                                            |
|     | -   Hazard Mitigation Coordination Meeting                     |
|     |                                                                |
|     | -   Unmet Needs Committee meeting conducted by the voluntary   |
|     |     agencies                                                   |
+-----+----------------------------------------------------------------+
| -   | **Develop your computer skills** in the software used by FEMA. |
|     | Get individual coaching from colleagues or attend a DFTO       |
|     | computer class if space and time permit.                       |
+-----+----------------------------------------------------------------+

+-----------------------------------------------------------------------+
| Suggested Equipment/Supply List TUL TS TT                             |
+=======================================================================+
| -   Color Laser printer (needs to be a dedicated printer) -- Don't    |
|     get in a snit if this is turned down. You can operate without     |
|     one!                                                              |
|                                                                       |
| -   Combo Printer/fax/scanner/copier (preferably on your desk or next |
|     to you)                                                           |
|                                                                       |
| -   Access to fax machine, copier, and poster maker                   |
|                                                                       |
| -   Tables and chairs for office                                      |
|                                                                       |
| -   Training room/s with tables and chairs                            |
|                                                                       |
| -   Overhead projector (with extra bulbs) and screen                  |
|                                                                       |
| -   Chalk board or dry erase board (optional- Training Unit Leader's  |
|     preference)                                                       |
|                                                                       |
| -   LCD projector                                                     |
|                                                                       |
| -   Audio-visual stand (s)                                            |
|                                                                       |
| -   TV with VCR                                                       |
|                                                                       |
| -   Extension and power cords                                         |
|                                                                       |
| -   Zip drive (if available) or writeable CD drive                    |
|                                                                       |
| -   File cabinet \-- at least one                                     |
|                                                                       |
| -   Fans/heaters- depending on weather and building conditions        |
|                                                                       |
| -   Copy paper (both 8 ½ x 11 and 8 ½ x 14)                           |
|                                                                       |
| -   Color copy paper (assorted colors)                                |
|                                                                       |
| -   Sheet protectors                                                  |
|                                                                       |
| -   3.5" diskettes (several boxes) or recordable/writable CDs         |
|                                                                       |
| -   Several 3-ring binders (of various sizes)                         |
|                                                                       |
| -   3-hole punch                                                      |
|                                                                       |
| -   Rulers                                                            |
|                                                                       |
| -   Pencil sharpener                                                  |
|                                                                       |
| -   Clipboards                                                        |
|                                                                       |
| -   Certificate paper (optional)                                      |
+-----------------------------------------------------------------------+
| **Needed for each person on DFTO Staff:**                             |
|                                                                       |
| -   Paper clips                                                       |
|                                                                       |
| -   Stapler and staples                                               |
|                                                                       |
| -   Stackable trays (at least 2 per person)                           |
|                                                                       |
| -   Organizer tray (one per person)                                   |
|                                                                       |
| -   Wire stacking rack                                                |
|                                                                       |
| -   Push pins and map pins                                            |
|                                                                       |
| -   Scotch tape, glue stick, scissors, rubber bands                   |
|                                                                       |
| -   Pens, pencils and highlighters (assorted types/colors)-extras for |
|     classrooms                                                        |
|                                                                       |
| -   Markers (both wide and small tip in assorted colors)-for          |
|     classrooms                                                        |
|                                                                       |
| -   Dry Erase pens/and eraser (assorted colors)-for classroom         |
|                                                                       |
| -   Post it notes (assorted sizes)                                    |
|                                                                       |
| -   Legal pads (8 ½" X 11") and other pads                            |
|                                                                       |
| -   Metal binder clips (assorted sizes)                               |
|                                                                       |
| -   Easel(s) and easel pads for classrooms                            |
|                                                                       |
| -   File folders (at least 1 box)                                     |
|                                                                       |
| -   Telephone message pads                                            |
|                                                                       |
| -   Calendars (current month and next month)                          |
|                                                                       |
| -   White out or Liquid Paper                                         |
+-----------------------------------------------------------------------+

+--------+-------------------------------------------------------------+
| *      |                                                             |
| *Surge |                                                             |
| Tr     |                                                             |
| aining |                                                             |
| Che    |                                                             |
| cklist |                                                             |
| TUL    |                                                             |
| TS**   |                                                             |
+========+=============================================================+
| *F     |                                                             |
| actors |                                                             |
| unique |                                                             |
| to     |                                                             |
| surge  |                                                             |
| trai   |                                                             |
| ning:* |                                                             |
|        |                                                             |
| -   *  |                                                             |
| **This |                                                             |
|     tr |                                                             |
| aining |                                                             |
|     is |                                                             |
|     u  |                                                             |
| sually |                                                             |
|        |                                                             |
|   asso |                                                             |
| ciated |                                                             |
|        |                                                             |
|   with |                                                             |
|     a  |                                                             |
|        |                                                             |
|    new |                                                             |
|        |                                                             |
|   hire |                                                             |
|        |                                                             |
|  surge |                                                             |
|     pr |                                                             |
| ogram; |                                                             |
|     so |                                                             |
|        |                                                             |
|    the |                                                             |
|     ma |                                                             |
| jority |                                                             |
|     of |                                                             |
|        |                                                             |
|    the |                                                             |
|        |                                                             |
|  staff |                                                             |
|        |                                                             |
|    req |                                                             |
| uiring |                                                             |
|     tr |                                                             |
| aining |                                                             |
|        |                                                             |
|   will |                                                             |
|     be |                                                             |
|        |                                                             |
|    new |                                                             |
|        |                                                             |
|   FEMA |                                                             |
|        |                                                             |
|   empl |                                                             |
| oyees, |                                                             |
|        |                                                             |
|  Other |                                                             |
|     F  |                                                             |
| ederal |                                                             |
|        |                                                             |
| Agency |                                                             |
|        |                                                             |
|  (OFA) |                                                             |
|        |                                                             |
|   pers |                                                             |
| onnel, |                                                             |
|     or |                                                             |
|        |                                                             |
|  other |                                                             |
|     s  |                                                             |
| pecial |                                                             |
|        |                                                             |
| groups |                                                             |
|        |                                                             |
|   such |                                                             |
|     as |                                                             |
|        |                                                             |
| firefi |                                                             |
| ghters |                                                             |
|        |                                                             |
|   (new |                                                             |
|     to |                                                             |
|        |                                                             |
|    FEM |                                                             |
| A).*** |                                                             |
|        |                                                             |
| ```{   |                                                             |
| =html} |                                                             |
| <!     |                                                             |
| -- --> |                                                             |
| ```    |                                                             |
| -   *  |                                                             |
| Number |                                                             |
|     of |                                                             |
|        |                                                             |
|  staff |                                                             |
|     to |                                                             |
|     be |                                                             |
|     t  |                                                             |
| rained |                                                             |
|        |                                                             |
| varies |                                                             |
|        |                                                             |
|   inst |                                                             |
| antane |                                                             |
| ously, |                                                             |
|        |                                                             |
|    imp |                                                             |
| acting |                                                             |
|        |                                                             |
|    the |                                                             |
|     pr |                                                             |
| inting |                                                             |
|     of |                                                             |
|        |                                                             |
| course |                                                             |
|        |                                                             |
|   mate |                                                             |
| rials, |                                                             |
|     tr |                                                             |
| aining |                                                             |
|        |                                                             |
|   room |                                                             |
|        |                                                             |
|   size |                                                             |
|        |                                                             |
|    and |                                                             |
|        |                                                             |
|    loc |                                                             |
| ation, |                                                             |
|        |                                                             |
|    and |                                                             |
|     st |                                                             |
| affing |                                                             |
|     n  |                                                             |
| eeds.* |                                                             |
|        |                                                             |
| -      |                                                             |
|    *Ad |                                                             |
| equate |                                                             |
|     s  |                                                             |
| ignage |                                                             |
|     is |                                                             |
|     cr |                                                             |
| itical |                                                             |
|        |                                                             |
|    for |                                                             |
|        |                                                             |
|  direc |                                                             |
| tional |                                                             |
|        |                                                             |
| inform |                                                             |
| ation, |                                                             |
|     tr |                                                             |
| aining |                                                             |
|        |                                                             |
|   room |                                                             |
|        |                                                             |
|    loc |                                                             |
| ations |                                                             |
|        |                                                             |
|    and |                                                             |
|     sc |                                                             |
| hedule |                                                             |
|        |                                                             |
|    pos |                                                             |
| ting.* |                                                             |
|        |                                                             |
| -   *  |                                                             |
| Public |                                                             |
|     a  |                                                             |
| ddress |                                                             |
|        |                                                             |
| system |                                                             |
|        |                                                             |
|    and |                                                             |
|        |                                                             |
|  stage |                                                             |
|     is |                                                             |
|        |                                                             |
|  vital |                                                             |
|     to |                                                             |
|     c  |                                                             |
| onduct |                                                             |
|        |                                                             |
|    bri |                                                             |
| efings |                                                             |
|     in |                                                             |
|        |                                                             |
|  large |                                                             |
|        |                                                             |
|  rooms |                                                             |
|        |                                                             |
|    and |                                                             |
|        |                                                             |
|    for |                                                             |
|        |                                                             |
|  large |                                                             |
|        |                                                             |
|  audie |                                                             |
| nces.* |                                                             |
|        |                                                             |
| -      |                                                             |
|  *Must |                                                             |
|        |                                                             |
|   have |                                                             |
|        |                                                             |
| access |                                                             |
|     to |                                                             |
|     pr |                                                             |
| inting |                                                             |
|     or |                                                             |
|     c  |                                                             |
| opying |                                                             |
|        |                                                             |
|   with |                                                             |
|        |                                                             |
|   high |                                                             |
|        |                                                             |
| volume |                                                             |
|        |                                                             |
|   capa |                                                             |
| bility |                                                             |
|     to |                                                             |
|     p  |                                                             |
| roduce |                                                             |
|     ad |                                                             |
| equate |                                                             |
|     tr |                                                             |
| aining |                                                             |
|        |                                                             |
|  mater |                                                             |
| ials.* |                                                             |
|        |                                                             |
| -      |                                                             |
| *Surge |                                                             |
|     tr |                                                             |
| aining |                                                             |
|        |                                                             |
| should |                                                             |
|     c  |                                                             |
| onsist |                                                             |
|     of |                                                             |
|     a  |                                                             |
|     pr |                                                             |
| e-dete |                                                             |
| rmined |                                                             |
|     st |                                                             |
| andard |                                                             |
|        |                                                             |
| curric |                                                             |
| ulum.* |                                                             |
+--------+-------------------------------------------------------------+
| **[Pr  |                                                             |
| e-Depl |                                                             |
| oyment |                                                             |
| Acti   |                                                             |
| ons]{. |                                                             |
| smallc |                                                             |
| aps}** |                                                             |
+--------+-------------------------------------------------------------+
| -      | Contact RTM or other deploying authority.                   |
|        |                                                             |
|        | -   Get a full status briefing on the situation. Learn      |
|        |     operational requirements, identify concerns, and        |
|        |     priorities (if known)                                   |
+--------+-------------------------------------------------------------+
|        | -   Determine or obtain information on what documentation   |
|        |     or coordination will be required at training site.      |
|        |                                                             |
|        | -   Obtain or arrange for delivery of any Disaster Field    |
|        |     Training Operations (DFTO) equipment, supplies and      |
|        |     material.                                               |
+--------+-------------------------------------------------------------+
|        | -   Determine if you need to bring any special clothing or  |
|        |     personal supplies (waterproof boots, medicine, training |
|        |     document masters).                                      |
|        |                                                             |
|        | -   Determine positions and the pager or telephone numbers  |
|        |     of command staff.                                       |
|        |                                                             |
|        | -   Contact Regional Training Manager (RTM) to assess       |
|        |     logistical, staffing, and space requirements.           |
|        |                                                             |
|        | -   Initiate Training Needs Assessment (if not completed    |
|        |     already).                                               |
+--------+-------------------------------------------------------------+
| -      | Establish a preliminary training schedule.                  |
|        |                                                             |
|        | -   Determine schedule based on needs assessment.           |
|        |                                                             |
|        | -   Determine availability of training staff.               |
|        |                                                             |
|        | -   Determine availability of training materials.           |
|        |                                                             |
|        | -   Determine availability of training space.               |
+--------+-------------------------------------------------------------+
| ***    |                                                             |
| [Surge |                                                             |
| St     |                                                             |
| affing |                                                             |
| Ac     |                                                             |
| tiviti |                                                             |
| es]{.s |                                                             |
| mallca |                                                             |
| ps}*** |                                                             |
+--------+-------------------------------------------------------------+
| -      | Upon arrival, immediately meet with the FCO.                |
|        |                                                             |
|        | -   Determine or obtain the FCO"s objectives (desired       |
|        |     results).                                               |
|        |                                                             |
|        | -   Provide any initial, high-priority information          |
|        |     collection requirements such as an Executive Summary of |
|        |     the Training Needs Assessment or operational reports.   |
|        |                                                             |
|        | -   Attend FCO meetings and briefings.                      |
|        |                                                             |
|        | -   Participate in the Action Planning process.             |
|        |                                                             |
|        | -   Develop and provide training plans and schedules.       |
|        |                                                             |
|        | -   Establish a work schedule for the training              |
|        |     office/staff.                                           |
|        |                                                             |
|        | -   Establish points of contact or liaison with functional  |
|        |     elements.                                               |
|        |                                                             |
|        | -   Create and post schedules of meetings, briefings, and   |
|        |     other important training sessions.                      |
+--------+-------------------------------------------------------------+
| -      | Assign responsibilities, duties, and schedules to training  |
|        | office staff.                                               |
+--------+-------------------------------------------------------------+
| -      | Notify Logistics of:                                        |
|        |                                                             |
|        | -   Training Office space and telephone requirements        |
|        |                                                             |
|        | -   Training classroom requirements                         |
|        |                                                             |
|        | -   Training equipment and supply requirements (public      |
|        |     address/microphone system, easels, post-it easel pads,  |
|        |     markers, etc.)                                          |
|        |                                                             |
|        | -   Copy machine needs/capabilities (high-speed printing,   |
|        |     sorting, stapling, one or two sided copies, etc.)       |
+--------+-------------------------------------------------------------+
| -      | Determine, based on training needs assessment, appropriate  |
|        | staffing requirements (beyond initial deployment            |
|        | contingent) and submit requirements to Administration       |
|        | Section.                                                    |
+--------+-------------------------------------------------------------+
| -      | Coordinate deployment of DFTO Go-Kit(s) if available from   |
|        | EMI if necessary.                                           |
+--------+-------------------------------------------------------------+
| -      | Ensure all elements receive necessary training support      |
|        | based on FCO priorities/objectives and/or needs assessment  |
|        | results.                                                    |
+--------+-------------------------------------------------------------+
| -      | Coordinate frequently (at least once per Operational        |
|        | Period) with FCO and Command Staff, Operations Section      |
|        | Chief and Finance/Administration Section Chief to:          |
|        |                                                             |
|        | -   Assess the quality of provided training                 |
|        |                                                             |
|        | -   Identify new training opportunities                     |
|        |                                                             |
|        | -   Resolve mutual support issues                           |
+--------+-------------------------------------------------------------+
| -      | Attend and actively participate in all FCO Staff meetings,  |
|        | planning meetings, and briefings to ensure that the FCO and |
|        | all section chiefs are informed on the status of training   |
|        | activities and needs.                                       |
+--------+-------------------------------------------------------------+
| -      | Manage all training duties in a timely, professional        |
|        | manner.                                                     |
|        |                                                             |
|        | -   Ensure training histories are entered and current in    |
|        |     ADD.                                                    |
|        |                                                             |
|        | -   Review and adapt training offerings as needs change.    |
|        |                                                             |
|        | -   Review and complete planning and reporting              |
|        |     requirements.                                           |
+--------+-------------------------------------------------------------+
| -      | Manage training staff in a professional manner.             |
|        |                                                             |
|        | -   Assign staff to duties in accordance with their         |
|        |     strongest skills.                                       |
|        |                                                             |
|        | -   Monitor training staff for signs for stress or fatigue  |
|        |     and take appropriate action.                            |
|        |                                                             |
|        | -   Conduct appropriate training and staff evaluation.      |
+--------+-------------------------------------------------------------+
| -      | Participate in Remedial Action Management Program (RAMP) as |
|        | appropriate.                                                |
+--------+-------------------------------------------------------------+
| ***[De |                                                             |
| mobili |                                                             |
| zation |                                                             |
| Actio  |                                                             |
| ns]{.s |                                                             |
| mallca |                                                             |
| ps}*** |                                                             |
+--------+-------------------------------------------------------------+
| -      | Release or initiate transfer of training staff based upon   |
|        | level of surge training activity.                           |
+--------+-------------------------------------------------------------+
| -      | Provide/transfer all original files (including electronic)  |
|        | to Region/EMI as appropriate.                               |
+--------+-------------------------------------------------------------+
| -      | Ensure that all equipment and accountable property, such as |
|        | cell phones, issued to the DFTO is returned to              |
|        | Logistics/APO.                                              |
+--------+-------------------------------------------------------------+
| -      | Provide a final DFTO report and submit it to the RTM and to |
|        | DFTO National Cadre Manager at EMI.                         |
+--------+-------------------------------------------------------------+
|        |                                                             |
+--------+-------------------------------------------------------------+