Appropriate styles are essential to assure consistency among documents
as well as conversion for incorporation into the Guidance Manual. A
style is a group of character and paragraph formats to which you assign
a name. By using styles, you can choose many formats at once instead of
choosing each format separately. It is basically a *shortcut* for
formatting. Below are explanations of how guidance documents should be
formatted. The style that should be used is shown in parenthesis.

Purpose (Style = HL2)

(Style = para) Once you have highlighted your selection, hold down the
arrow key to the right on the style box to choose the appropriate style.
Every style, including headers and footers (see Attachment A) uses Times
as the font. Each style is set for a certain font size and must not be
changed. Try to avoid leaving blank lines in your document. If forced to
do so, use the normal style for the blank line.

(Style -- para-bar) For every style there is also a duplicate style that
will display a vertical bar along the right side of the text. These
styles are used to denote revised text. (Ex: para-bar, HL3-bar,
bul1-bar, Note-bar, etc.) If the revision is a complete rewrite or
contains editorial changes only, revision bars are not needed. If
revision bars are not used, the first page footer should state this is a
complete revision; therefore no revision bars are used, or this revision
contains only editorial changes, therefore no revision bars are used.

Scope (Style = HL2)

(Style = para) The provisions of this guidance apply to members of the
Performing Entity for management and operations at the Savannah River
Site (SRS), and to subcontractors performing work for any member of the
Performing Entity when required by subcontract or applicable law.

Terms and Definitions (Style = HL2)

See Glossary (You must revise your terms and definitions in the Glossary
if your manual includes one. If it does not have a Glossary use the
examples below)

**terms and definitions** - **(**Style **=** para) are listed in
alphabetical order.

**terms - (**Style **=** para) bold the term only.

**definition - (**Style **=** para) key terms, unfamiliar terms, and any
terms subject to multiple interpretations.

**only proper names -** (Style **=** para) are capitalized.

Codes and Standards (Style = HL2)

Codes and Standards in Alphabetical Order (Style = HL3)

The (code or standard) is responsible for (Style = para)

-   (Style = Bul1)

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-   (Style = Bul1-ls) This section can be in paragraph style or a
    combination of paragraphs and bullets. This section is never
    numbered because the adherence to the codes and standards are not
    sequential. The responsibilities are listed in alphabetical order.

(Style = para-bar) Do not restate every action addressed in the
guidance. Outline the major responsibilities and assigned organizations
for accomplishing the requirements.

Names of Other Codes or Standards (Style = HL3)

This guidance documents supports (Style = para)

-   (Style = Bul1)

```{=html}
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-   (Style = Bul1-ls) Use Bul1-ls for last bulleted item in each section
    (the --ls in styles represents Last)

Methodology (Style = HL2)

This guidance document is divided into x subsections. The subsections
can be listed with numbers or alpha characters.

1.  (Style = List) This does not allow you to insert a paragraph style
    inside of the list. The style is NOT self-numbering. You must add
    the numbering or alphabetical character yourself.

(Style - List-ls)

Your guidance section is not required to have subsections, listed or
otherwise. If it will assist the user in understanding the structure and
order of the process, then sub-dividing them is appropriate.

1\. First subsection of the guidance section (Style = HL3)

(Style = para)Include text here

(Style = para)Include text here

A. (Style = HL4)

The organization of the material can impact the useability of the
guidance. Consider letting a person that is unfamiliar with the process
read the draft of the guidance to see if they:

-   (Style = Bul1) understand

-   (Style = Bul1) can use the guidance as written

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-   (Style = Bul1-bar) readability

```{=html}
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-   (Style = Bul2-bar) logic

```{=html}
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-   (Style = Bul2) Use Bul2-ls is you want to create spacing between
    bullets

```{=html}
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-   (Style = Bul3) Use this style if you have additional sub tiers

```{=html}
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-   (Style = Bul3-ls) Use this style if want to create spacing between
    bullets

1\. (Style = List) to add numbers or alphabetical characters ALWAYS use
list

2.  (Style = List-ls) you will need to add the number or alphabetical
    character

1\. (Style = List2) use this if you have another tier

2\. (Style = List2-ls) be careful that you follow the correct sequence

1\. (Style = List3) you can also add a third tier

2\. (Style = List3-ls) be sure to use List3-ls for the last line

1.  (Style = Note) The word NOTE automatically appears. A note should be
    used only as additional information for the reader. It should never
    be used if it is a requirement of the job.

You can choose to insert a table in the text of the guidance if figures
and numbers, or matrix relationships are needed to be included. The
table below has been indented to match the format of the text. To indent
a table, highlight the whole table and select Table Cells from the
Format menu. You can choose the size of the indent in inches, it is
recommended that you create and fill the table with its data and then
decide its proper location and indent.

Tables can be invisible to the user or you can apply borders (lines)
around the structure of the table by highlighting the whole table or
just those areas you want to address, and selecting Border in the Format
menu, and applying the kind of lines necessary. Tables are done using
the Normal style.

  -------------------------------- --------------------------------------
  If this occurs . . .             then . . .

                                   

  works                            use it to let the text wrap by itself
                                   to the next line like this

                                   

  does not fit everything          adjust the table
  -------------------------------- --------------------------------------

Attachments (Style = HL2)

**Attachment A.** (Style = para-indent) (type \"Attachment\", then
letter, a period, tab, then the name of the attachment. Then apply Bold
to Attachment, letter, and period)

References (Style = HL2)

-   (Style = Bul1) Do not number the references

-   (Style = Bul1) The title of a manual and DOE Orders are in Italics,
    and the title of a guidance document is in quotes.

```{=html}
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-   (Style = Bul1-ls-bar) Example: Guidance Manual 7Q, *Security
    Manual*, 313, \"Escort Requirements\"

Forms (Style = HL4), listed in numerical order

OSR or ASR \# (title) (Style = para-indent)

DOE \# (title) (Style = para-indent)

Attachment A. (Style = Attach, then unbold the title only) Header and
Footers Template (page 1 of 2) Internal page counting for attachments is
not necessary for a single page.

**First Page Header**

Name of Manual **Manual: \#**

**Guide: \# Rev. \#**

**Effective: Draft**

**Page: 1 of 13**

**Guide Title**

Tabs are set at 4¼", 6½"

**Even Page Header**

**Manual: \#** Name of Manual

Guide: #, Rev. \#

Effective: Draft

**Page: 2 of 13** Guide Title

Tabs are set 2¼", 6½"

**Odd Page Header**

Name of Manual **Manual: \#**

**Guide: #, Rev. \#**

**Effective: Draft**

Guide Title **Page: 3 of 13**

Tabs are set 4¼", 6½"

Attachment A. Header and Footers Template (page 2 of 2)

**[First Footer]{.underline}**

footers are Times 9 pt

2\"

Footers are used to convey pertinent information regarding guidance
documents such as:

-   completely revised guidance

-   the guidance is being used for training purposes

-   the guidance document is replacing another guidance document

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