**SOLICITATION FOR SUBMISSION**

**OF FINANCIAL ASSISTANCE APPLICATIONS**

**OFFICE OF HYDROGEN, FUEL CELLS, AND INFRASTRUCTURE**

**TECHNOLOGIES**

![](media/image1.wmf){width="1.81875in" height="1.81875in"}

**SOLICITATION NUMBER**

**DE-PS36-03GO93000**

**RESEARCH, DEVELOPMENT, AND INTEGRATION OF ENERGY-EFFICIENT
TECHNOLOGIES IN PORTABLE POWER, AUXILIARY POWER UNITS, AND OFF-ROAD FUEL
CELL APPLICATIONS**

Issuing Office: U.S. Department of Energy

> Golden Field Office
>
> 1617 Cole Boulevard
>
> Golden, CO 80401-3393
>
> Date Issued: April 9, 2003
>
> Closing Date: June 5, 2003
>
> Point of Contact: Beth H. Dwyer
>
> Facsimile: (303) 275-4788
>
> Electronic Mail: <Beth.Dwyer@go.doe.gov>

All information regarding this Solicitation is available on the
Department of Energy Industry Interactive Procurement System (IIPS) web
site at: <http://e-center.doe.gov/>

[TABLE OF CONTENTS]{.underline}

[SECTION TITLE]{.underline} [PAGE]{.underline}

I. [INTRODUCTION]{.underline} [1](#i.-introduction)

A. Background [2](#a.-background)

B. Objective [2](#b.-objective)

C. Scope [2](#c.-scope)

II\. [GENERAL INFORMATION]{.underline} [3](#ii.-general-information)

A. Eligibility Requirements [3](#eligibility-requirements)

B. Pre-Applications [3](#b.-pre-applications)

C. Amendments [3](#c.-amendments)

D. IIPS Registration and Electronic Signature
[4](#d.-iips-registration-and-electronic-signature)

E. Time, Place, and Method for Submission of Applications
[4](#e.-time-place-and-method-for-submission-of-applications)

F. Questions [5](#f.-questions)

G. Award Instrument [5](#award-instrument)

H. Catalog of Federal Domestic Assistance (CFDA) Number
[5](#catalog-of-federal-domestic-assistance-cfda-number)

I. Financial Assistance for Application Preparation
[5](#financial-assistance-for-application-preparation)

J. Cost Sharing by the Applicant [5](#cost-sharing-by-the-applicant)

K. Sub-Awards to Debarred and Suspended Parties
[6](#sub-awards-to-debarred-and-suspended-parties)

L. National Environmental Policy Act (NEPA) Requirements
[6](#national-environmental-policy-act-nepa-requirements)

M. EPAct Eligibility Requirements [7](#epact-eligibility-requirements)

III\. [APPLICATION PREPARATION INSTRUCTIONS]{.underline}
[7](#iii.-application-preparation-instructions)

A. General Instructions [7](#a.-general-instructions)

B. Application Content [8](#b.-application-content)

C. Narrative Structure [9](#c.-narrative-structure)

D. Proprietary Application Information
[11](#d.-proprietary-application-information)

IV\. [EVALUATION OF APPLICATIONS]{.underline}
[12](#iv.-evaluation-of-applications)

A. Compliance Review [12](#a.-compliance-review)

B. Minimum Qualifications [13](#b.-minimum-qualifications)

C. Comprehensive Evaluation [13](#c.-comprehensive-evaluation)

D. Evaluation Criteria of Technical Volume
[13](#d.-evaluation-criteria-of-technical-volume)

F. Program Policy Factors [16](#f.-program-policy-factors)

V. [ADDITIONAL INFORMATION]{.underline} [17](#v.-additional-information)

A. Clarifications [17](#a.-clarifications)

B. Debriefing After Selections [17](#b.-debriefing-after-selections)

C. Financial Information [17](#c.-financial-information)

APPENDIX A - DEFINITIONS [18](#appendix-a---definitions)

APPENDIX B - TECHNICAL STATEMENT OF OBJECTIVES
[21](#appendix-b---technical-statement-of-objectives)

APPENDIX C - INDUSTRY INTERACTIVE PROCUREMENT SYSTEM (IIPS)
[35](#appendix-c---industry-interactive-procurement-system-iips)

##### RESEARCH, DEVELOPMENT, AND INTEGRATION OF ENERGY-EFFICIENT TECHNOLOGIES IN PORTABLE POWER, AUXILIARY POWER UNITS, AND OFF-ROAD FUEL CELL APPLICATIONS {#research-development-and-integration-of-energy-efficient-technologies-in-portable-power-auxiliary-power-units-and-off-road-fuel-cell-applications .unnumbered}

## I. [INTRODUCTION]{.underline} {#i.-introduction .unnumbered}

The Department of Energy (DOE) Office of Hydrogen, Fuel Cells, and
Infrastructure Technologies is soliciting Applications for research and
development (R&D) projects that will advance the integration of
energy-efficient technologies in portable and auxiliary power and R&D
for off-road fuel cell applications. DOE intends to provide financial
support to assist in the development of such technologies under
provisions of the Energy Policy Act of 1992.

Under this Solicitation, DOE is seeking Applications for the development
and technical validation of fuel cell power system technology for
low-power (consumer electronics) and high-power (auxiliary power units)
portable power applications, and research and development for off-road
fuel cell applications. This Solicitation seeks financial assistance
Applications for the development of complete, integrated portable and
auxiliary power fuel cell systems culminating in validation testing
under real-world conditions. The Solicitation will also include a topic
on innovative research and development for off-road fuel cell
applications.

Awards under this Solicitation will be Cooperative Agreements, with a
three-year Project Period. Each recipient of financial assistance under
this Solicitation will be required to participate in the annual Hydrogen
and Fuel Cell Merit Review and Peer Evaluation Meeting, generally
conducted by DOE in May of each year. Participation will be required for
each of the three years in the Project Period. During each annual
review, the results to-date and future plans for each project will be
presented by the Recipient to a panel of experts selected by DOE for
evaluation. The results of each annual review may be used by DOE to
determine whether individual projects will continue to receive DOE
funding and/or individual projects that require negotiated revisions to
the technical work scope and total project budget.

Although this Solicitation is being issued in Fiscal Year (FY) 2003,
potential selections will be considered in late FY 2003 and into FY 2004
(FY 2004 begins October 1, 2003). The possibility for awards to be made
will depend on the availability of funds in the FY 2003 and 2004
congressional appropriations. Continuation of funding for the full
project period will be contingent upon the availability of funds beyond
FY 2004. DOE reserves the right to fund in whole or in part, any, all,
or none of the Applications submitted in response to this Solicitation.
This Solicitation does not obligate DOE to make any awards.

All awards under this Solicitation will include requirements for
reporting to DOE. First, progress reports or review meetings will be
required on a quarterly basis. Applicants should assume that at least
two trips per year will be required for review meetings. Second, an
annual progress report will be required. Finally, a detailed final
report will be required at the conclusion of the project.

Appendix A includes definitions of commonly used terms in this
Solicitation.

### A. Background {#a.-background .unnumbered}

In the January 2003 State of the Union Address, President Bush
reaffirmed the government's commitment to energy independence and an
improved environment by proposing \$1.2 billion in research funding for
hydrogen and fuel cell technologies over the next five years.
Subsequently, the President proposed a Hydrogen Fuel Initiative that
complements FreedomCAR to develop both a low-cost hydrogen
infrastructure and advanced hydrogen fuel cell vehicles.

The DOE Office of Hydrogen, Fuel Cells, and Infrastructure Technologies
works with U.S. industry, universities, and federal laboratories to
develop hydrogen and fuel cell technologies that will improve our
nation's energy security, reduce greenhouse gas emissions, and create
business opportunities for U.S. industry. In addition, the Auxiliary
Power Unit work is coordinated with the 21^st^ Century Truck Program to
increase energy efficiency and reduce emissions in heavy-duty trucks.
The program included in this Solicitation is authorized by the Energy
Policy Act of 1992, Public Law 102-486.

### B. Objective {#b.-objective .unnumbered}

Section 2025(j) of the Energy Policy Act of 1992 requires DOE to
"develop and implement a comprehensive program of research, development,
and demonstration of fuel cells and related systems for transportation
applications through the establishment of one or more cooperative
programs among industry, government, and research institutions to
develop and demonstrate the use of fuel cells as the primary power
source for private and mass transit vehicles and other mobile
applications." The activities included in this Solicitation will
contribute to these objectives.

### C. Scope {#c.-scope .unnumbered}

This Solicitation seeks financial assistance Applications for the
development of complete, integrated portable and auxiliary power fuel
cell systems culminating in validation testing under real-world
conditions, and it also seeks innovative research and development for
off-road fuel cell systems. Appendix B provides a detailed description
of the Technical Statement of Objectives and three distinct topics where
Applications are sought by DOE. The topics in Appendix B are the only
eligible work areas under this Solicitation.

Each individual Application must only respond to one of the three topics
in Appendix B. However, an Applicant may submit multiple Applications
and respond to multiple topics.

## II. [GENERAL INFORMATION]{.underline} {#ii.-general-information .unnumbered}

### Eligibility Requirements

A minimum Cost Share of 25% of Total Project Costs is required in order
to be considered for an award under this Solicitation (see Section
II.K). In addition, restrictions regarding teaming and Applicant
qualifications are described in Appendix B, "Technical Statement of
Objectives."

Federally Funded Research and Development Centers (FFRDCs), as defined
by [Federal Acquisition Regulation (FAR)
35.017](http://www.arnet.gov/far/loadmainre.html), and DOE National
Laboratories are not eligible to respond directly to this Solicitation,
nor may they participate as a teaming member or subcontractor under any
Application. Applications from FFRDCs or DOE Laboratories, or
Applications which include a FFRDC or DOE National Laboratory as a team
member or subcontractor, will not be evaluated. In the event that FFRDC
or DOE National Laboratory participation is desired by the Applicant,
such support may be arranged at **post award** and, dependent on the
availability of DOE funds, funded through existing DOE research and
development efforts.

### B. Pre-Applications {#b.-pre-applications .unnumbered}

DOE is not accepting Pre-Applications under this Solicitation. In
addition, a Pre-Application conference will not be conducted.

### C. Amendments {#c.-amendments .unnumbered}

All Amendments to the Solicitation shall be posted on the DOE Industry
Interactive Procurement System (IIPS) at
[http://e-center.doe.gov](http://e-center.doe.gov/) . Each Amendment
file will be available in the folder located next to the Solicitation
Number on the IIPS page that lists all opportunities/solicitations for
the Golden Field Office (this folder does not appear if no Amendments or
messages have been posted by DOE for the Solicitation). To be notified
of Amendments, see "Join Mailing List" in Appendix B. However, during
the open period of this Solicitation, potential Applicants are
responsible for periodically checking the DOE IIPS web site specified
above to determine if Amendments have been posted (even if Applicants
joined the mailing list in case e-mail notifications are not
successfully delivered).

### D. IIPS Registration and Electronic Signature {#d.-iips-registration-and-electronic-signature .unnumbered}

Applicants should register in IIPS at least 14 days prior to the
Solicitation closing date in accordance with instructions in Appendix C
(instructions are also available on the DOE Golden Field Office Home
Page at <http://www.golden.doe.gov/businessopportunities.html>, under
"Solicitations"). Only registered users will have the capability to
transmit their Applications. Once prospective Applicants are registered,
only DOE personnel and expert evaluators will have access to Application
information. Submission of electronic Applications via IIPS constitutes
submission of signed copies of the required documents. The name of the
Applicant's authorized official shall be entered (typed or electronic
signature) in the appropriate space shown on the forms.

If any registration problems are encountered, contact the IIPS Help Desk
via e-mail at <IIPS_HelpDesk@e-center.doe.gov> or via telephone at
1-800-683-0751.

### E. Time, Place, and Method for Submission of Applications {#e.-time-place-and-method-for-submission-of-applications .unnumbered}

IIPS WILL AUTOMATICALLY TIME-STAMP EACH APPLICATION. ALL APPLICATIONS
MUST HAVE AN IIPS TRANSMISSION TIME-STAMP NO LATER THAN 8:00 PM EASTERN
TIME ON **JUNE 5, 2003**. An Application received after the
aforementioned date and time will not be considered for Award.

DOE reserves the right to extend the closing date for Applications, if
necessary, and will provide notification via an Amendment to this
Solicitation posted on IIPS (see Section II.C, "Amendments").

All Applications shall be submitted as 'MS Word for PC' files (except
that the optional Attachments described in Section III may also be
submitted in pdf format) through the DOE IIPS, in accordance with the
IIPS instructions in Appendix C or the instructions on the Golden Field
Office Homepage at
<http://www.golden.doe.gov/businessopportunities.html>, under
"Solicitations." For questions regarding the operation of IIPS, contact
the IIPS Help Desk via e-mail at <IIPS_HelpDesk@e-center.doe.gov> or via
telephone at 1-800-683-0751. Applications submitted other than through
IIPS or in other than MS Word for PC format (except optional Attachment
files in pdf format) will be considered non-responsive and will not be
considered for an award.

Applicants are strongly encouraged to begin transmission at least 48
hours in advance of the deadline in order to prevent any transmission
difficulties.

### F. Questions {#f.-questions .unnumbered}

All questions concerning this Solicitation must be submitted through
IIPS by **May 22, 2003**. See Appendix B regarding the \"Submit
Question\" feature. The questions and associated answers will be posted
on IIPS and can be accessed on the IIPS "Solicitation Form" page by
clicking on the button titled "View Questions" (the button will not
appear if no questions/answers have been posted by DOE). Potential
Applicants are responsible for periodically checking the DOE IIPS web
site at [http://e-center.doe.gov](http://e-center.doe.gov/) to determine
if Questions and Answers have been posted. Any data, information, or
instructions from any other source are not official and should not be
considered by Applicants.

### Award Instrument

DOE intends to award Cooperative Agreements to the successful
Applicants.

### Catalog of Federal Domestic Assistance (CFDA) Number

The CFDA number for this Solicitation is 81.087. Additionally, it is the
opinion of DOE that Executive Order 12372, which requires review of
certain Financial Assistance Applications by states, does not apply to
this action. However, each Applicant should contact its state office of
Federal programs to determine if the order applies.

### Financial Assistance for Application Preparation

DOE assumes no responsibility for any costs associated with Application
preparation or submission of Applications. In addition, no funding will
be available under the DOE Minority Economic Impact (MEI) loan program
for preparation of Applications in response to this Solicitation.

### Cost Sharing by the Applicant

A cost share contribution from an Applicant is required for an
Application to be considered for award under this Solicitation. The
minimum Applicant cost share contribution is 25% of the
[total]{.underline} project cost. Note that the [total]{.underline}
project cost is the sum of the DOE cost share plus the Applicant cost
share.

As an example, the minimum Applicant cost share requirement for a
hypothetical project with a total cost of \$400,000 would be:

> Total Project Cost: \$400,000
>
> Applicant share, 25% \$100,000
>
> DOE share, 75% \$300,000

Please note that the required minimum Applicant cost share is
**[not]{.underline}** based on 25% of the DOE share, but is based on 25%
of the Total Project Cost.

The above minimum Applicant cost share requirement of 25% is specific to
this Solicitation and exceeds the minimum required cost share specified
in the Energy Policy Act of 1992 for research and development activities
(EPACT Section 3002). Fuel cell technologies are advancing, both
technically and economically, and show significant potential for
eventual successful commercialization. As a result, DOE has determined
that additional Applicant cost share above the minimum is warranted for
the fuel cell activities included in this Solicitation.

In-kind contributions (e.g., contributions of services or property;
donated equipment, buildings, or land; donated supplies; or unrecovered
allowable indirect costs) incurred as part of this Project may be
considered as all or part of the Cost Share as described under [10 CFR
600.123 and
600.224](http://www.access.gpo.gov/nara/cfr/waisidx_00/10cfr600_00.html).
All Applicant Cost Sharing must come from non-Federal sources (i.e.,
private, state or local Government, or any other sources that were not
originally derived from Federal funds).

### Sub-Awards to Debarred and Suspended Parties

Applicants and Participants, at any tier, must not make any sub-award or
permit any subaward to any party which is debarred, suspended, or is
otherwise excluded from or ineligible for participation in Federal
Assistance programs under Executive Order 12549, \"Debarment and
Suspension,\" or is otherwise ineligible hereunder. The list of parties
excluded from Federal procurement and non-procurement programs can be
accessed through the Excluded Parties List System (EPLS) at
[http://epls.arnet.gov](http://epls.arnet.gov/).

### National Environmental Policy Act (NEPA) Requirements

If selected for the negotiation of an award, the Applicant shall
complete an Environmental Checklist (Form GO-EF1) on-line at
[https://www.goldenwba2.doe.gov](https://www.goldenwba2.doe.gov/) . The
Environmental Checklist is a series of questions designed to gather
information in the following general areas as related to the proposed
Project: chemicals, waste generation, emissions, permitting, natural
resources and any unique or controversial issues. The requested
information will be used by DOE to evaluate any potential impacts
(positive and negative) on the environment and contain enough detail for
the Department to meet its requirements under NEPA.

Applicants are restricted from taking any irreversible action prior to
DOE reaching a final NEPA decision regarding the proposed Project.
Irreversible actions include demolition of existing buildings, site
clearing, ground breaking, construction, and/or site specific detailed
design. Provided DOE has authorized the work, this restriction does not
preclude the Applicant from developing plans, preliminary designs, or
performing other necessary support work prior to DOE reaching its final
NEPA decision.

### EPAct Eligibility Requirements

Section 2306 of the Energy Policy Act (EPAct), Public Law 102-486,
establishes eligibility requirements for companies that participate in
Financial Assistance programs covered under Titles XX through XXIII of
the EPAct. The section was established to ensure the participation of
U.S. companies or that the U.S. benefits from funding provided under
covered Awards.

If selected for negotiations, all for-profit business entities other
than an organization of the type described in section 501(c)(3) of the
Internal Revenue Code of 1954 (26 U.S.C. 501(c)(3)) shall complete Form
GO-PF21, EPAct Certification, in order for DOE to determine eligibility.
State Governments, Local Governments, and 501(c)(3) organizations are
not required to submit an EPAct certification. Based on the information
provided, a determination by DOE that the EPAct eligibility requirements
are met shall be made prior to making an Award. Additional information
may be required for determination of eligibility prior to Award. An
Award cannot be made if the Applicant does not meet the eligibility
requirements of the EPAct Section 2306.

## III. [APPLICATION PREPARATION INSTRUCTIONS]{.underline} {#iii.-application-preparation-instructions .unnumbered}

### A. General Instructions {#a.-general-instructions .unnumbered}

The overall Application shall be submitted in sections or distinct files
as described below and submitted through IIPS at
[http://e-center.doe.gov](http://e-center.doe.gov/) . The Application
must include the items in the order below.

[IIPS Application Format for Financial Assistance]{.underline}

1)  Application for Federal Assistance (Standard Form 424)

2)  Certifications and Assurances

3)  Project Summary (Publicly-releasable summary)

4)  Narrative (Technical proposal)

5)  Budget (Form DOE F 4600.4)

6)  Budget Narrative (Budget Explanation, Form GO-PF20(std))

7)  Attachment 1 - optional

8)  Attachment 2 - Not required for this Solicitation

9)  Attachment 3 - Not required for this Solicitation

10) Attachment 4 - Not required for this Solicitation

**NOTE: The following sections of this Solicitation specify page limits
for certain portions of the Application. Any pages that exceed the
specified maximum number of pages for any item will be removed and will
not be considered during the evaluation.**

All files [must]{.underline} be submitted in MS Word for PCs. Compressed
files and paper copies will not be accepted. All files must be prepared
per the instructions herein, prior to beginning transmission to IIPS.
Computer file sizes shall be kept to a minimum to reduce transmission
times.

The file name(s) should be consistent with the following structure: 1)
last seven alpha-numeric digits of the solicitation number (i.e.,
GO93000); 2) Applicant name (shortened); 3) Abbreviated title or form
number (i.e., 424, Summ, Narr, 4600.4, PF20) or attachment (i.e., Att1,
Att2, Att3, or Att4). Each segment should be separated by a dash. For
example, GO93000-acme-424.doc.

In addition to the forms provided as attachments in IIPS, Application
forms may be obtained from the DOE Golden Field Office Home Page at
<http://www.golden.doe.gov/businessopportunities.html>, under "Proposal
Forms."

To aid in the evaluation, Applications shall be clearly and concisely
written, indexed, and logically assembled. The Application must consist
of 8.5" x 11" pages with minimum margins of 1" and must be prepared
using a [minimum]{.underline} 10-point font. Page limitations refer to
files and all associated documents when printed in their entirety.

### B. Application Content {#b.-application-content .unnumbered}

Forms may be obtained from the DOE Golden Field Office Home Page at
[http://
www.golden.doe.gov/businessopportunities.html](../www.golden.doe.gov/businessopportunities.html),
under "Proposal Forms." Instructions for completion of the forms are
provided with each.

> 1\) [Application for Federal Assistance" (SF 424)]{.underline}

The Application for Federal Assistance, Standard Form 424, must
accompany the Application. The required information must be completed
with the name of the individual authorized to sign the form typed in the
signature block.

2)  [Certifications and Assurances]{.underline} (not required for
    Applications under this Solicitation)

> These forms are [not]{.underline} required to be submitted with
> Applications under this Solicitation. All Applicants selected for the
> negotiation of an award will be requested by DOE to submit these forms
> at that time, including the following:
>
> a\) \"Financial Assistance Pre-Award Information Sheet\" (GO-PF19)
>
> b\) \"U.S. DOE Assurance of Compliance\" (DOE F 1600.5)
>
> c\) \"Grantee Certification Regarding Lobbying; Debarment, Suspension
> and Other Responsibility Matters; and Drug-Free Workplace
> Requirements\" (FA-CERTS)

d)  \"Disclosure of Lobbying Activities\" (SF-LLL) (Complete only if the
    second block in Section 1 of FA/CERTS is checked, otherwise, leave
    blank.)

e)  ACH Vendor/Miscellaneous Payment Enrollment Form, Standard Form 3881
    (Found under "Post Award Forms" "Invoices")

f)  \"Energy Policy Act (EPAct) Certification\" (GO-PF21)

> *NOTE:* All payments will be made by electronic funds transfer.
> Depending on the payment method, the recipient will either be
> requested to enroll in ASAP or complete Standard Form 3881.
>
> 3\) [Project Summary (One-page limit)]{.underline}
>
> A one-page summary must be submitted with the Application that
> describes, in general terms, the proposed Project and Applicant
> commitment. The summary should only contain information that is
> releasable to the public.
>
> 4\) [Narrative (technical proposal)]{.underline}
>
> The Narrative shall be structured in accordance with the criteria and
> requirements specified in the detailed instructions below in Section
> III.C.
>
> 5\) ["Federal Assistance Budget Information" (DOE F
> 4600.4)]{.underline}

A summary of all cost data shall be submitted on this form.

6\) [Budget Narrative (Budget Explanation, Form
GO-PF20(std))]{.underline}

> An explanation of the proposed Applicant costs (both DOE funds and
> Applicant cost share) should be provided on this form. A separate form
> should be included for each major team member or subcontractor.

7\) [Attachment 1 (optional; 10-page limit)]{.underline}

> Attachments may be included, if deemed necessary by the Applicant, to
> further clarify key aspects of the proposed work and associated
> technology. The attachments shall [not]{.underline} include additional
> explanatory text prepared expressly for this Solicitation (all such
> material is limited to the Technical Proposal section of the Narrative
> described below). Allowable attachments include items such as
> technical papers presented at prior conferences, patents, process flow
> sheets, equipment drawings, electrical schematics, company
> informational brochures, maps, layout drawings, etc. At least one
> reference to each attachment and any associated explanation shall be
> included in the Technical Proposal section. Attachments must be
> submitted in MS Word for PCs [or]{.underline} pdf format.

### C. Narrative Structure {#c.-narrative-structure .unnumbered}

The Narrative shall consist of the following sections, limited to the
number of pages where indicated:

\- Cover Page

\- Table of Contents

-   Technical Summary (one-page limit)

-   Technical Proposal (20-page limit)

-   Resources by Task (no page limit)

-   Letters of Commitment (two-page limit per letter)

-   Personnel Resumes (two-page limit per resume)

**NOTE**: Any pages that exceed the specified maximum number of pages
for any item will be removed and will not be considered during the
evaluation.

a\) [Cover Page]{.underline}

The Narrative cover page must indicate the name and type of
organization, the Solicitation Number, the project title and DOE Topic
(see Appendix B) which the project addresses, and both the technical and
business points of contact for the Applicant, denoting the names,
titles, addresses, telephone and facsimile numbers, and electronic mail
addresses.

b\) [Table of Contents]{.underline}

The Narrative shall include a table of contents and page numbers
corresponding to the elements outlined in these guidelines. Certain
sections shall be limited to the maximum number of pages specified
below.

c\) [Technical Summary (one-page limit)]{.underline}

A one-page technical summary shall be included in the Narrative to
describe the proposed Project in technical terms and explain the
proposed Project benefits. The summary may contain information that is
not releasable to the public. The name of the Applicant and title of the
proposed project shall be indicated at the top of the summary page.

d\) [Technical Proposal (20-page limit)]{.underline}

The Technical Proposal portion of the Narrative shall be structured in
accordance with the following Sections (the structure, order of topics,
etc., within a Section are at the discretion of the Applicant). It shall
include a Statement of Objectives that provides a task-oriented
description of activities that is responsive to the technical
requirements of this Solicitation. Applicants must review Section IV.D,
"Evaluation Criteria of Technical Volume," to be certain that all
aspects of the Evaluation Criteria are adequately covered in the
Technical Proposal.

> Section I: Scientific and Technical Merit

A.  Technical Concept

B.  Work Plan/Statement of Objectives

> Section II: Organization Qualifications

A.  Organization Experience

B.  Facilities

C.  Teaming/Commitment

> Section III: Personnel Qualifications

e\) [Resources By Task (no page limit)]{.underline}

The Narrative shall include a summary of resources by Statement of
Objectives task. The summary must include the following for the
Applicant and each participant:

-   The job title and number of hours for each of the individual
    personnel proposed

-   The destination and purpose for all travel

-   Proposed equipment, materials, and supplies, for each item over
    \$5,000

f\) [Letters of Commitment and Cost Share (Two-page limit for each
letter)]{.underline}

Include Letters of Commitment from team members, major subcontractors,
and other Project Participants to demonstrate that all proposed cost
share will be provided and all aspects of the proposed Project scope
will be conducted as described by the Applicant. Each letter is limited
to a maximum of two pages. All letters must be submitted in MS Word for
PCs.

g\) [Personnel Resumes (Two-page limit for each resume)]{.underline}

A resume should be provided for Key Personnel for the Applicant and
Participants. Each resume is limited to a maximum of two pages. All
resumes must be submitted in MS Word for PCs.

### D. Proprietary Application Information {#d.-proprietary-application-information .unnumbered}

Applications submitted in response to this Solicitation may contain
trade secrets and/or privileged or confidential commercial or financial
information which the Applicant does not want to be used or disclosed
for any purpose other than evaluation of the Application. The use and
disclosure of such data may be restricted, provided the Applicant marks
the cover sheet of the Application with the following legend, specifying
the pages of the Application which are to be restricted in accordance
with the conditions of the legend:

\"The data contained in pages \_\_\_\_\_ of this Application have been
submitted in confidence and contain trade secrets or proprietary
information, and such data shall be used or disclosed only for
evaluation purposes, provided that if this Applicant receives an Award
as a result of or in connection with the submission of this Application,
DOE shall have the right to use or disclose the data herein to the
extent provided in the Award. This restriction does not limit the
government\'s right to use or disclose data obtained without restriction
from any source, including the Applicant.\"

Further, to protect such data, each page containing such data shall be
specifically identified and marked, including each line or paragraph
containing the data to be protected with a legend similar to the
following:

\"Use or disclosure of the data set forth above is subject to the
restriction on the cover page of this Application.\"

It should be noted, however, that data bearing the aforementioned legend
may be subject to release under the provisions of the Freedom of
Information Act (FOIA), if DOE or a court determines that the material
so marked is not actually proprietary and, thus, not exempt under the
FOIA. The Government assumes no liability for disclosure or use of
unmarked data and may use such data for any purpose.

Applicants are hereby notified that DOE intends to make all Applications
submitted available to non-Government personnel (federal research
laboratory personnel) for the sole purpose of assisting DOE in its
evaluation of the Applications. These individuals will be required to
protect the confidentiality of any specifically identified proprietary
information obtained as a result of their participation in the
evaluation.

## IV. [EVALUATION OF APPLICATIONS]{.underline} {#iv.-evaluation-of-applications .unnumbered}

### A. Compliance Review {#a.-compliance-review .unnumbered}

A compliance review will be performed of each Application submitted, to
determine responsiveness to the requirements of the Solicitation. This
Compliance Review will include determining if all forms and required
contents of the Application (to include page limitations of those
documents) have been provided, and whether Minimum Qualifications (see
Section IV.B. below) have been met. If a demonstrated effort to complete
and provide all forms and contents is ascertained from information
provided, but information has been omitted, the Applicant may be
contacted to provide the omitted information. To be considered, the
requested information must be submitted promptly upon the DOE request,
and prior to Comprehensive Evaluations.

### B. Minimum Qualifications {#b.-minimum-qualifications .unnumbered}

Minimum qualifications include fulfillment of the minimum required cost
share contribution of 25% of the total project cost (see Section II.K)
[and]{.underline} a Scope of Objectives that is within the areas of
consideration indicated for this Solicitation (see Section I.C and
Appendix B). If the Minimum Qualifications are not met, the Application
shall not be comprehensively evaluated or considered for Award.

### C. Comprehensive Evaluation {#c.-comprehensive-evaluation .unnumbered}

Comprehensive evaluation of Applications will be performed in accordance
with 10 CFR Part 600.13 as implemented by the Office of the Assistant
Secretary for Energy Efficiency and Renewable Energy in procedures
published in the Federal Register on May 19, 1998. In evaluating
Applications, DOE reserves the right to use any assistance deemed
advisable, in accordance with applicable regulations, including
qualified personnel from other Federal agencies and federal research
laboratories. These individuals will be required to protect the
confidentiality of any specifically identified trade secrets and/or
privileged or confidential commercial or financial information obtained
as a result of their participation in this evaluation. Information
contained in the Applications shall be treated in accordance with the
policies and procedures set forth in 10 CFR Part 600.15. Submission of
an Application constitutes consent to the DOE's use of outside
evaluators.

DOE reserves the right to provide Financial Assistance to all, none, or
only certain parts of the Application(s) submitted in response to this
Solicitation. All Applicants will be notified in writing of the action
taken on their Applications. Applicants should allow at least 90 days
for DOE\'s evaluation. The status of any Application during the
evaluation and selection process will not be discussed with
Applicant(s). Unsuccessful Applications will not be returned to
Applicants.

### D. Evaluation Criteria of Technical Volume {#d.-evaluation-criteria-of-technical-volume .unnumbered}

All timely Applications that fulfill the minimum Application
requirements, as determined under the compliance review, will be
eligible for comprehensive evaluation.

DOE plans to select for award those Applications judged to provide the
greatest public benefit within the estimated available funding. Using
the consensus method, the technical and cost proposal information
submitted by the Applicant will be evaluated. Applications will undergo
a comprehensive technical evaluation in accordance with the criteria
listed below. The Technical Proposal will be numerically point-scored.
All work proposed for the total project period will be evaluated in
accordance with those criteria. The business management proposal
information will be evaluated and adjectivally rated. The cost proposal
information submitted by the Applicant will not be point scored or
adjectivally rated, but will be evaluated to determine if the total
proposed amount is commensurate with the effort proposed. The cost
proposal will also be evaluated to ascertain that the Applicant has met
the cost sharing requirements of the Solicitation.

The technical criteria are significantly more important than cost;
however, cost may be a determining factor in making the awards. The DOE
Selection Official (SO) will also consider the Program Policy Factors
identified below. In preparing Applications, Applicants should present
sufficient evidence to ensure that each criterion is fully addressed.
Technical reviewers will base their evaluations only on information
contained in the Application and shall not consider their familiarity
(if any) with the firm, its subcontractors (if any) or key individuals.

**Technical Evaluation Criteria**

The following evaluation criteria will be used in the comprehensive
evaluation. For each criterion, the weighting (out of a total of 100) is
indicated to show the relative importance of each.

1\. **Scientific and Technical Merit (Overall Weight: 50, with
sub-criteria weights as shown below)**

> a\. **Technical Concept (Weight: 25)**

As outlined in Appendix B, the overall relevance of the integrated
system concept, including a concise project overview/discussion of the
goals, objectives, and expected deliverables; the feasibility of the
proposed technical approach and soundness of the research, development,
and validation (RD&V) program to meet the technical objectives; public
benefit and value added to the DOE programs for successful completion of
the proposed work; the identification and discussion of the major issues
related to the investigation and the key risk areas of the technology
application; and the degree to which the proposed system advances the
technology and commercial readiness of portable power fuel cell systems.

> b\. **Work Plan/Statement of Objectives (Weight: 25)**
>
> As outlined in Appendix B, the soundness and likelihood of success of
> the proposed development and validation approach; the feasibility of
> the approach to resolve the major issues and achieve the technical
> goals; the advantages of the proposed approach compared to
> alternatives; the intent and commitment to commercialize results of
> the proposed work; the adequacy and reasonableness of the work
> breakdown structure and performance and cost schedules, including
> decision points and performance-based progress measures; the adequacy
> of the intermediate and major milestones and the delivery of
> hardware/software; the extent to which the deliverables clearly
> exhibit advancement of the state-of-the art of these technologies to
> commercial viability; the extent to which the deliverables are
> application-ready (i.e., consumer electronics, APU, off-road) and meet
> performance requirements (compact, rugged, durable, cost effective,
> and amenable to mass production); and the extent to which the
> Application details the delivery of relevant test data at intermediate
> milestones and project end to meet the project requirements.

2\. **Organization Qualifications (Overall Weight: 30, with sub-criteria
weights as shown below)**

a\. **Organization Experience (Weight: 10)**

> The Applicant's current significant research and experience on
> previous RD&V projects, including Applicant organization and
> subcontractors proposed, on projects similar in size, scope and
> complexity directly related to the topic proposed; and the success in
> completing similar work.
>
> b\. **Facilities (Weight: 10)**
>
> The adequacy of the Applicant's proposed facilities, and those of
> subcontractors proposed; the commitment to use those facilities for
> the proposed program; and the reasonableness of any request for new
> facilities and equipment.
>
> c **Teaming/Commitment (Weight: 10)**
>
> The adequacy of the Applicant's proposed team to address all aspects
> of the proposed work; the commitment of the team members; the clarity
> of the roles of the team members; the approach to managing the Team;
> the interest of corporate management and the priority the Applicant
> and team members will place on the proposed work; the assistance that
> will be provided in any specialty area required to solve specific
> problems.

3\. **Personnel Qualifications (Weight: 20)**

> **Technical and Business Skills**
>
> The education, professional training, and the technical and
> business-related skills and work experience of the principal
> investigator (PI) and other key personnel, including major
> subcontractors (those that will provide at least 25% of the proposed
> effort), on projects similar in size, scope, and complexity to the
> topic proposed; the level and reasonableness of the time commitment of
> the PI and other key personnel, including major subcontractors,
> assigned to the proposed program.

**Cost Evaluation Criteria**

The proposed cost elements will not be point scored or adjectivally
rated. However, they will be evaluated to determine if the total
proposed amount is commensurate with the proposed effort. Also, the
proposed cost will be evaluated to ascertain that the Applicant has met
the cost sharing requirements specified in the Solicitation. As
previously indicated, **those Applications not meeting the minimum cost
sharing requirements specified in this Solicitation will be eliminated
from further consideration in the initial Compliance Review and will not
be technically evaluated**.

The proposed cost elements may also be used during the comprehensive
evaluation to assist evaluators in judging the Application.

### F. Program Policy Factors {#f.-program-policy-factors .unnumbered}

Program Policy Factors, while not necessarily indicators of an
Application's individual technical merit, are relevant and essential to
the process of selecting Applications that will best achieve the overall
DOE programmatic goals. Upon completion of the technical, business and
cost evaluations, those Applications which are potential candidates for
award will be reviewed and further evaluated by the DOE Selection
Official based upon the actual DOE funding available [and]{.underline}
the following Program Policy Factors:

a\. Selection of Applications to achieve a balance of complementary
projects within Topic areas.

b\. Selection of projects with the greatest potential to meet
recommendations in the National Energy Policy (see
<http://www.energy.gov/> ) and technical targets in FreedomCAR (see
<http://www.cartech.doe.gov/freedomcar/technical-goals.html> ) without
duplicating current research and development activities in the DOE
Office of Hydrogen, Fuel Cell, and Infrastructure Technologies (see
[www.eren.doe.gov/hydrogenandfuelcells](http://www.eren.doe.gov/hydrogenandfuelcells)
)

c\. Selection of projects which will have the greatest potential to
foster competitiveness of U.S. industry.

d\. Selection of projects involving participants which represent a
diversity (types and sizes) of proposing organizations. The
participation of universities and small businesses is particularly
encouraged.

e\. Selection of Applications with Applicant cost share above the
minimum required.

## V. [ADDITIONAL INFORMATION]{.underline} {#v.-additional-information .unnumbered}

### A. Clarifications {#a.-clarifications .unnumbered}

DOE may require Applications to be clarified or supplemented to the
extent considered necessary for evaluation, either through additional
submissions or oral presentations (per 10CFR600.10(e)).

### B. Debriefing After Selections {#b.-debriefing-after-selections .unnumbered}

After Selections for negotiations have been made, Applicants shall be
informed in writing as to their Selection status and provided a written
or oral debriefing.

### C. Financial Information {#c.-financial-information .unnumbered}

Upon selection for negotiation toward an award, financial information is
required from the Applicant and any Participant(s) providing a source of
Cost Sharing or performing work, prior to the Award being made. The
financial information shall be outlined and supported in accordance with
the following instructions:

1\) Annual financial statements (balance sheet and income and expense
statement) for the past year shall be attached for Applicant and
Participants providing Cost Sharing and/or performing work. Where
available, financial statements prepared by certified public accountants
should be submitted. State and local governments and public universities
are exempt from providing financial statements.

2.  In order to qualify for a Financial Assistance Award, the Applicant
    must demonstrate a financial management system that satisfies 10 CFR
    600.121 and 600.220 by describing the system's ability to comply.

##  {#section .unnumbered}

## APPENDIX A - DEFINITIONS {#appendix-a---definitions .unnumbered}

**"Amendment"** means a revision to a solicitation.

\"**Applicant**\" means the legal entity or individual signing the
Application. This entity or individual may be one organization or a
single entity representing a group of organizations (such as a
Consortium) that has chosen to submit a single Application in response
to a solicitation.

\"**Application**\" means the documentation submitted in response to a
solicitation. NOTE: Application is referred to as Proposal in IIPS.

\"**Award**\" means the written documentation executed by a DOE
Contracting Officer, after an Applicant is selected, which contains the
negotiated terms and conditions for providing Financial Assistance to
the Applicant. A Financial Assistance Award may be either a Grant or a
Cooperative Agreement.

\"**Budget**\" means the cost expenditure plan submitted in the
Application, including both the DOE contribution and the Applicant Cost
Share.

\"**Budget Period**\" means an interval of time, specified in the Award,
into which a Project is divided for budgeting purposes.

\"**Consortium (plural consortia)**\" means a group of organizations or
individuals that have chosen to submit a single Application in response
to a solicitation.

\"**Contracting Officer**\" means the DOE official authorized to execute
Awards on behalf of DOE and who is responsible for the business
management and non-program aspects of the Financial Assistance process.

\"**Cooperative Agreement**\" means a Financial Assistance instrument
used by DOE to transfer money or property when the principal purpose of
the transaction is to accomplish a public purpose of support or
stimulation authorized by Federal statute, and Substantial Involvement
(see definition below) is anticipated between DOE and the Applicant
during the performance of the contemplated activity.

\"**Cost Sharing**\" means the respective share of Total Project Costs
required to be contributed by the Applicant and by DOE. The required
percentage of Applicant Cost Share is to be applied to the Total Project
Cost (i.e., the sum of Applicant plus DOE Cost Shares) rather than to
the DOE contribution alone.

\"**Financial Assistance**\" means the transfer of money or property to
an Applicant or Participant to accomplish a public purpose of support
authorized by Federal statute through Grants or Cooperative Agreements
and subawards. In DOE, it does not include direct loans, loan
guarantees, price guarantees, purchase agreements, Cooperative Research
and Development Agreements (CRADAs), or any other type of financial
incentive instrument.

**"Federally Funded Research and Development Center (FFRDC)"** means a
research laboratory as defined by Federal Acquisition Regulation 35.017.

**\"Grant\"** means a Financial Assistance instrument used by DOE to
transfer money or property when the principal purpose of the transaction
is to accomplish a public purpose of support or stimulation authorized
by Federal statute, and no Substantial Involvement is anticipated
between DOE and the Applicant during the performance of the contemplated
activity.

**"Industry Interactive Procurement System (IIPS)"** is the DOE
Internet-based procurement system which allows access to the DOE
business opportunities database, user registration, and submittal of
Applications. The System can be accessed at <http://e-center.doe.gov/> .

\"**Key Personnel**\" means the individuals who will have significant
roles in planning and implementation of the proposed Project on the part
of the Applicant and Participants, including FFRDCs.

\"**Participant**\", for purposes of this Solicitation only, means any
entity, except the Applicant substantially involved in a Consortium, or
other business arrangement (including all parties to the Application at
any tier), responding to the Solicitation.

\"**Project**\" means the set of activities described in an Application,
State plan, or other document that is approved by DOE for Financial
Assistance (whether such Financial Assistance represents all or only a
portion of the support necessary to carry out those activities).

\"**Project Period**\" means the total period of time indicated in an
Award during which DOE expects to provide support contingent upon
satisfactory progress and available funds. A Project Period may consist
of one or more Budget Periods and may be extended by DOE.

**"Proposal"** is the term used in IIPS meaning the documentation
submitted in response to a solicitation. Also see "Application."

\"**Recipient**\" means the organization, individual, or other entity
that receives a Financial Assistance Award from DOE and is financially
accountable for the use of any DOE funds or property provided for the
performance of the Project, and is legally responsible for carrying out
the terms and conditions of the award.

\"**Selection**\" means the determination by the DOE Selection Official
that negotiations take place for certain Projects with the intent of
awarding a Financial Assistance instrument.

**\"Selection Official\"** means the DOE official designated to select
Applications for negotiation toward Award under a subject solicitation.

\"**Substantial Involvement**\" means involvement on the part of the
government. DOE\'s involvement may include: shared responsibility for
the performance of the Project; providing technical assistance or
guidance which the Applicant is required to follow; and the right to
intervene in the conduct or performance of the Project. Such involvement
will be negotiated with each Applicant prior to signing any agreement.

\"**Total Project Cost**\" means all the funds required to complete the
effort proposed by the Applicant, including DOE funds (including direct
funding of any FFRDC) plus all other funds that will be committed by the
Applicant as Cost Sharing.

## APPENDIX B - TECHNICAL STATEMENT OF OBJECTIVES {#appendix-b---technical-statement-of-objectives .unnumbered}

[Introduction]{.underline}

The United States Department of Energy (DOE) is sponsoring the
development and technical validation of fuel cell power system
technology for low-power (consumer electronics) and high-power
(auxiliary power units) portable power applications and research and
development for off-road fuel cell applications. This Solicitation seeks
Applications for development of complete integrated portable power fuel
cell systems culminating in validation testing under real-world
conditions and innovative research and development for off-road fuel
cell systems. Applications are sought under three topics:

-   Topic 1 Fuel Cells for Consumer Electronics Devices

-   Topic 2 Fuel Cells for Auxiliary Power Generation

-   Topic 3 Research and Development for Off-Road Fuel Cell Applications

The fuel cell research, development, and validation being sought under
this Solicitation support the goals and objectives of the Department of
Energy to develop technologies to increase national energy security and
decrease environmental emissions. Technological advances and resolution
of remaining technical issues with portable power and off-road fuel cell
systems, resulting in market penetration, would be synergistically
applied to other fuel cell applications and would contribute to market
acceptance of fuel cells and establishment of commercial manufacturing
capacity for all applications.

A joint DOE/industry Portable Power Workshop was held in January 2002.
(Ref 1) The focus of the Workshop was portable fuel cells for low-power
(sub-watt to 20-50 W) applications such as consumer electronics and
high-power (1 to 30 kW) applications such as auxiliary power units
(APUs) for idling reduction and refrigeration loads for long-haul trucks
and recreational vehicles. This Solicitation recognizes and addresses
the technical issues identified during this Workshop.

For this Solicitation, portable power applications include consumer
electronics and auxiliary power which span the range from cell phones
and laptops to electric power for idling reduction and future
electrification of long-haul trucks and hotel loads for recreational
vehicles (RVs). Systems can be as small as approximately 20 W and as
large as 30 kW. The hydrogen/air or methanol/air polymer electrolyte
membrane fuel cell (PEMFC) technology is the system of choice for the
low-power applications while both PEMFC and solid oxide fuel cells
(SOFC) operating on hydrogen from on-board storage or on-board
processing of fossil fuels are candidates for the high-power systems.

For the current and potential applications for fuel cells,
transportation applications reflect the most difficult challenges, both
technically and economically. In contrast, distributed generation
applications may have lesser technical challenges with the exception of
durability. Finally, portable fuel cells reflect a high degree of
technical challenge but can tolerate a higher allowable cost. See
Reference 1 for related information from the DOE Fuel Cell Portable
Power Workshop.

The fuel cell commercialization pathway will likely begin with
applications that are technically less challenging with higher allowable
costs. Thus, hydrogen fueled back-up power systems may be early market
entrants with early adopters using compressed hydrogen or on-site
electrolytic hydrogen as the fuel. As the fuel cell industry increases
manufacturing capacity, the commercialization pathway would include
increased use in distributed generation applications and, ultimately, as
costs are substantially lowered and the durability and reliability of
the systems established, significant entry into the transportation
market will begin.

Alternatively, the PEM fuel cell application with the most forgiving
cost target is a replacement power source in the small electronic
battery market. With a cost target on the order of \$4,000 - 5,000/kW,
this could be the market with the earliest commercial potential. Market
introduction and penetration of these portable power fuel cell systems
could play a significant role in enabling the commercialization of
stationary and transportation propulsion fuel cell systems by
demonstrating the safety of fuel cells, by providing a manufacturing
base, and by development of codes and standards.

Off-road applications for fuel cell systems potentially include
construction and farm equipment in the range of 25 to 200 kW. Fuel cell
systems for such applications will be subjected to vibration and jarring
and air fed to the cathode may contain significant quantities of dust
and/or fumes which could have a deleterious effect on stack performance
and life. The results from this effort are also anticipated to be
applicable to light-duty vehicles.

Because many of the technical barriers identified for off-road and
portable power systems are similar to those for transportation
propulsion and stationary fuel cell systems, the Applications submitted
under this Solicitation should recognize issues unique to the portable
power or off-road applications. Issues unique to portable power systems
include: system and component miniaturization; small-scale fuel
processing; micro-compressors; fuel storage, distribution, and
recharging, especially for low-power applications; and system
integration and packaging. Passive operation at near-ambient conditions
and insensitivity to orientation are necessary for the low-power
applications. It should also be noted that, despite higher allowable
costs for portable power applications, cost is still identified as a
critical barrier to commercialization for all portable power and
off-road systems.

In addition to the information in this Appendix, Applicants should also
refer to Section IV of the Solicitation for the evaluation process and
criteria that will be used by DOE in making selections for negotiations
toward awards.

**Issues and Challenges**

The primary development issues facing portable fuel cells are shown
below (to varying degree depending on the application and fuel cell
size):

-   Consumer safety and effluents

-   Conversion efficiency

-   Operating/storage envelope

-   Durability

-   Reliability

-   Manufacturing/mass production

-   Fuel distribution and storage

-   Refueling

-   Consumer acceptance/ education/perception

-   Codes and standards

-   Infrastructure

-   Specific power

Technical challenges include:

-   Managing safety issues

-   Performance at near-ambient conditions

-   Complete system with sensors and controls

-   Packaging (energy density)

-   Performance (energy density, durability, cycles)

-   Operating envelope (temperature, humidity)

-   Miniaturization

-   Instant-on capability

-   Passive operation

-   Orientation independence

-   Fuel storage and safety

    **Anticipated Program**

    Although the primary objective of Topic 1 and Topic 2 is to validate
    integrated systems, successful Applications are expected to
    recognize and address remaining technical challenges through
    appropriate research and development. The primary objective of Topic
    3 is research and development addressing durability issues for
    off-road fuel cell systems.

The tasks shown in Table 1 are recommended for Topics 1 and 2.
Alternative task structures will be considered provided that the work
scope is complete, addresses all of the technical challenges/issues
described above and in the following paragraphs, and has a convincing
chance for successful validation in an integrated system. Programs must
include and discuss all tasks necessary to bring today's
state-of-the-art technology to successful validation.

  ------------- -----------------------------------------------------------
  **Table 1.    
  Recommended   
  Tasks for     
  Topics 1 and  
  2**           

  **Task**      **Title**

  1             Cell and Stack Technology Development

  2             Balance of Plant Development

  3             Fuels and Fuels Packaging

  4             System Integration
  ------------- -----------------------------------------------------------

The deliverable of Topics 1 and 2 is validation of system development at
realistic conditions in a pre-commercial consumer electronics or APU
system, respectively. A business case for commercialization and an
estimate of the cost for a commercial system must be included.
Applicants under Topics 1 and 2 are expected to specify:

-   Application

-   Power level

-   Type of fuel cell

-   Type of fuel

-   Fuel delivery system

Applications for Topics 1 and 2 should include discussion of the
following issues:

-   Reductions in criteria emissions and greenhouse gases

-   Energy savings

-   Impact on development of a manufacturing base

-   Approach to solving remaining appropriate technical barriers such as
    miniaturization, reliability, and durability

-   Benefits to the consumer resulting in a shift from current internal
    combustion engine or battery technology to fuel cells

-   Potential for competitive cost, performance, and durability of their
    proposed component(s) or subsystem(s)

-   The business case and projected markets for the proposed system

Because the purpose of Topic 3 is to identify, develop, and evaluate
innovative solutions to technical issues specific to off-road fuel
cells, the task structure of Topic 3 is left to the Applicant. However,
the proposed work scope must be complete, address all of the technical
issues, promise substantive advancement of off-road fuel cell
technology, and have a convincing chance for success.

Anticipated programs in all topics will be accomplished in three years.
The Statement of Work (SOW) requested under this Solicitation must
include detailed descriptions of the proposed work for the complete
project period. Applications must include a schedule with milestones and
critical decision points. At the conclusion of the first and second
years, an evaluation and go/no-go decision will be made by DOE regarding
the technical justification for continued DOE support of the project.
Applicants must describe the go/no-go decision points and the
performance-based metrics to be used for evaluation.

There is no limit to the number of Applications an Applicant may submit.
However, each Application shall cover only one Topic and one validation
program. The Topic is to be identified by the Applicant on the cover
page of the Application. DOE will not assign topic numbers to
Applications.

**Topic 1 Fuel Cells for Consumer Electronics Devices (sub-Watt to 20-50
W)**

For low-power fuel cell applications such as consumer electronics, cell
phones, and laptops, direct methanol or hydrogen is considered to be the
fuel of choice although micro-fuel processors are being developed. Codes
and standards must be developed to promote the widespread consumer use
of these fuels and new infrastructure is required for the storage and
distribution of these fuels. Lithium-ion batteries are the technology
currently used for cell phones and laptops, so PEMFC systems must exceed
the performance and energy density of these batteries at about the same
cost or have other attributes that make their choice reasonable.
Allowable costs for these very small systems can be as high as \$4,000 -
\$5,000/kW. Fuels of interest for the consumer electronics applications
are direct hydrogen or methanol or micro-reformed methanol. Delivery
options considered, including cartridges containing gas (hydrogen) or
liquid (methanol), must address safety.

The objective of Topic 1 is to develop, fabricate, and validate fuel
cell power systems for consumer electronics applications that meet the
technical targets presented in Table 2 and to assess the market
readiness of the proposed fuel cell system. Validation will be
accomplished through testing of a small, but statistically significant,
number of pre-commercial, fully-engineered units by the developer and
small external control groups under real-world conditions of climate,
handling, and duty cycles. The focus will be on power output, cost
feasibility, ruggedness/durability, and fueling. Success will be
measured against the targets in Table 2. The targets for the consumer
applications are based on the performance of state-of-the-art batteries
under similar duty.

  ------------- ---------------------- ---------- ------------ ----------------
  **Table 2                                                    
  Consumer                                                     
  Electronics                                                  
  (Sub-Watt to                                                 
  50W)**                                                       

  Complete      Parameter              Units      2006         2010
  System                                                       
  including BOP                                                

                Specific Power         W/kg       30           100

                Power Density          W/L        30           100

                Energy Density         W-h/L      500          1,000

                Cost                   \$/W       5            3

                Lifetime               Hours      1,000        5,000
  ------------- ---------------------- ---------- ------------ ----------------

Because the projects will culminate in full-scale system validations
under real-world conditions, teaming is essential. Applicants are
required to form teams, including research, development, analytical,
engineering, supply, manufacturing, and end use organizations, to
adequately address all requirements of the Solicitation. Because of the
high degree of interaction of the portable power fuel cell components
and subsystems and the ultimate deliverable of an integrated system,
proposed programs under Topic 1 are to be led by a system integrator
(preferably a consumer electronics OEM such as a laptop computer or cell
phone manufacturer) and include the necessary research, development, and
design capabilities for all facets of the validation system, including
fuel cell components and stacks; electronics and controls; fuel
processing, storage, and delivery; and balance-of-plant components.
Specific team members and their roles must be identified in the
Application and supported by a letter of commitment from each
organization.

The deliverable of Topic 1 is an integrated consumer electronics fuel
cell system and results of validation testing to verify that the
integrated fuel cell system is capable of meeting the goals listed in
Table 2 when tested in actual end-user equipment, duty cycles, and
environments. Based on the results of the validation test, progress
toward meeting the durability, technical, and cost targets will be
documented in a written report and the durability, using measures such
as mean time between failure (MTBF) and availability, will be estimated
for the fuel cell system, subsystems, and components. Assessment of the
market readiness will be included in the report.

The Topic 1 effort will be based on PEM technology. All system
validation testing should include assessment of noxious effluents and
electronic pollution.

Under Topic 1, it is anticipated that government funding will be applied
for up to 3 multi-year, cost-shared projects with durations of 3 years
and government funding of approximately \$3 million for each project,
contingent upon Federal budget approval. Total government funding is
expected to be approximately \$9 million. Cost sharing will be 25%
participant and 75% government.

Successful development of low-cost, rugged, high-performance cell and
stack components, balance-of-plant (BOP) system components and
subsystems that are qualified for consumer electronics fuel cell duty is
critical if overall system cost and performance goals are to be
achieved. Therefore, the following 4 tasks are suggested for Topic 1.
Alternative task structures will be considered provided that the work
scope is complete, addresses all of the technical issues, and has a
convincing chance for successful validation in an integrated system.

[Task 1. Cell and Stack Technology:]{.underline} Consumer electronics
fuel cell components and stacks must be able to operate correctly
independent of orientation of the stack in a passive mode at
near-ambient conditions over a wide range of atmospheric conditions
(temperature, humidity, altitude/atmospheric pressure). Shock
resistance, long periods of storage at severe conditions (such as the
inside of an automobile on a hot and humid day), ambient operation, and
miniaturization should be addressed. Discussion of the technical
development necessary to meet the durability and Table 2 targets
required.

[Task 2. Balance-of-Plant Development:]{.underline} Achievement of
technical and economic goals requires that component and subsystem
functions be integrated and designed for manufacturing and assembly.
Consumer electronics fuel cell systems require low-cost, rugged,
shock-resistant balance of plant components and subsystems that are
miniaturized and operate in any physical orientation; thermal and
mechanical integration; low pressure drop; design simplicity to
eliminate components and/or subsystems; and low system weight and volume
as well as consumer/user and environmental safety through effective fuel
containment. Passive components and closely integrated subsystems are
highly desirable.

Potential specific components and subsystems are: high-efficiency
thermal barriers; fluid handling equipment with low acoustic signatures;
multi-function equipment; and low-power, highly efficient ancillaries
(power conditioners, pumps, fans). Applications must address
determination of durability using measures such as MTBF and availability
of individual components and subsystems.

The proposed programs should include system models suitable for
parametric evaluation of system simplification and optimization
approaches.

Applications should include a discussion of conformance to existing
codes and standards applicable to current battery systems as well as
standardized test procedures.

[Task 3. Fuels and Fuels Packaging:]{.underline}

Consumer electronics applications are expected to use direct hydrogen or
methanol derived from "off-board" sources or hydrogen derived from
micro-fuel processing of fuels such as methane, methanol, or butane.

Applicants must demonstrate awareness of the issues associated with
existing codes and standards related to fuel, such as FAA, DOT, and EPA
regulations (landfill requirements, flammability, toxicity) and discuss
how the proposed technology will conform. The following issues should be
addressed as appropriate:

-   Toxicity and flammability

-   Safety

-   Cost of storage systems

-   Power/energy density

-   Start-up time

-   Operating Limitations

    -   Temperature

    -   Altitude

    -   Humidity

    -   Start-up

-   Physical durability and storage

-   Delivery system simplicity

-   Volume, weight of fuel processor

-   Standardized test procedures

-   Centralized, focused codes, standards and recommended practices

Subtask 3.1. "On-Board" Fuel Processing - Micro-fuel processors for
consumer electronics fuel cell systems must have instantaneous start-up
capability, operate at relatively low temperature, and provide power and
size characteristics comparable to current battery technology.
Applications should discuss fuel charging concepts, safety issues, and
control strategy. Possible fuels are methanol and butane.

Subtask 3.2 "On-board" Fuel Storage and Delivery -- Consumer electronics
systems will probably utilize a storage and delivery system that is
mated with the fuel cell system. The fuel may be a liquid, a
(pressurized) gas, or a physicochemical carrier in disposable,
refillable, resealable cartridges. Research and development under this
subtask is intended for the purpose of integrating the fuel storage with
the power module and to verify charge/discharge characteristics
including hysteresis, fuel recovery, and seal durability in addition to
energy density.

[Task 4 Integrated System:]{.underline} This task comprises the effort
necessary to design, specify, procure, build, install, operate, and
analyze the integrated fuel cell system. A Test Plan will be provided to
DOE prior to start of the test, including a discussion of mating the
fuel cell system with the consumer electronics appliance, and a written
report documenting the results of the validation test will be provided
to DOE. All system validations should include assessment of noxious
effluents and electronic pollution. An estimate of the cost and market
potential for a commercial system must be included.

**Topic 2 Fuel Cells for Auxiliary Power Generation (3-30 kW)**

The objective of Topic 2 is to develop, construct, and validate fuel
cell power systems for APU applications. Larger auxiliary power systems,
in the range of 3-5 kW average/5-10 kW peak for APUs for truck idling
reduction and for recreational vehicles and 10-30 kW for refrigeration
for long-haul trucks will operate on hydrogen or hydrogen derived from
on-board processing of propane or low-sulfur diesel fuel, depending on
the application and type of fuel cell. The allowable costs are expected
to be \$1,500/kW in 2006 and \$400/kW in 2010.

Diesel truck engines idle 20 - 40 percent of the time, to provide power
for refrigeration and cab hotel loads. Nationally, this idling consumes
between 840 million and 2 billion gallons of diesel fuel annually,
emitting tons of emissions. Truck drivers typically idle their engines
for several hours at a time to power refrigerated trailers as well as
heating and air conditioning systems, televisions, computers and other
conveniences in the cab. While idling, diesel engines are only 5 - 10
percent efficient and emit significant amounts of particulate matter.
Depending on assumptions for idle time, accessories load, and engine
speed, estimates of emissions savings per truck are 0.2-1 ton/yr for
NO~x~ and 11-80 tons/yr for CO~2~ (Ref 2).

The deliverable of Topic 2 is an integrated fuel cell system and results
of validation testing to verify that the integrated fuel cell system is
capable of meeting the goals listed in Table 3 for APUs and in Table 4
for cargo refrigeration units. The validation testing will be performed
with the input of an end user such as a fleet operator or the military
under real-world conditions and duty cycles but not necessarily in an
on-road truck; laboratory testing is acceptable as long as on-road
conditions are properly simulated.

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+---+--------------+----------+------------+------------+------------+
| > | *            | *        | **2        | **2006**   | **2010**   |
|   | *Parameter** | *Units** | 003^(1)^** |            |            |
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|   |              |          |            |            |            |
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| i |              |          |            |            |            |
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|   |              |          |            |            |            |
| B |              |          |            |            |            |
| O |              |          |            |            |            |
| P |              |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Specific     | W/kg     | 50^(2)^    | 80         | 120        |
|   | Power        |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Power        | W/L      | 50^(2)^    | 80         | 120        |
|   | Density      |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Efficiency @ | \% LHV   | 20         | 25         | 35         |
|   | Rated Power  |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Cost         | \$/kW    | \>2,000    | 1,500      | 400        |
+---+--------------+----------+------------+------------+------------+
|   | Cycle        | Number   | 10         | 20         | 500        |
|   | Capability   | of       |            |            |            |
|   | (from cold   | cycles   |            |            |            |
|   | start) over  |          |            |            |            |
|   | operating    |          |            |            |            |
|   | lifetime     |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Durability   | hours    | 100        | 1,000      | 5,000^(3)^ |
|   | (operating   |          |            |            |            |
|   | life)        |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Start-Up     | minutes  | 2-3 hours  | 30-45      | 15-30      |
|   | Time         |          |            |            |            |
+---+--------------+----------+------------+------------+------------+

1.  Estimate of current capability based on cell and small stack
    laboratory developments.

2.  Without power conditioning.

3.  Durability for light-duty vehicles is 5,000 hours and 15,000 hours
    for heavy-duty vehicles; the 15,000 hour durability for heavy-duty
    vehicles is targeted for 2015.

+---+--------------+----------+------------+------------+------------+
| T |              |          |            |            |            |
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| ) |              |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
| > | *            | *        | **2        | **2006**   | **2010**   |
|   | *Parameter** | *Units** | 003^(1)^** |            |            |
| C |              |          |            |            |            |
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| d |              |          |            |            |            |
| i |              |          |            |            |            |
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| > |              |          |            |            |            |
|   |              |          |            |            |            |
| B |              |          |            |            |            |
| O |              |          |            |            |            |
| P |              |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Specific     | W/kg     | 50^(2)^    | 80         | 120        |
|   | Power        |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Power        | W/L      | 50^(2)^    | 80         | 120        |
|   | Density      |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Efficiency @ | \% LHV   | 20         | 25         | 35         |
|   | Rated Power  |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Cost         | \$/kW    | \>2,000    | 1,500      | 400        |
+---+--------------+----------+------------+------------+------------+
|   | Cycle        | Number   | 10         | 20         | 500        |
|   | Capability   | of       |            |            |            |
|   | (from cold   | cycles   |            |            |            |
|   | start) over  |          |            |            |            |
|   | operating    |          |            |            |            |
|   | lifetime     |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Durability   | hours    | 100        | 2,000      | 5,000^(3)^ |
|   | (operating   |          |            |            |            |
|   | life)        |          |            |            |            |
+---+--------------+----------+------------+------------+------------+
|   | Start-Up     | minutes  | 2-3 hours  | 30-45      | 15-30      |
|   | Time         |          |            |            |            |
+---+--------------+----------+------------+------------+------------+

(1) Estimate of current capability based on cell and small stack
    laboratory developments.

(2) Without power conditioning.

(3) Durability target is 15,000 hours for 2015.

Because the projects will culminate in full-scale system validations
under real-world conditions, teaming is essential. Applicants are
required to form teams, including research, development, analytical,
engineering, supply, manufacturing, and end use organizations, to
adequately address all requirements of the Solicitation. Because of the
high degree of interaction of the auxiliary power fuel cell components
and subsystems and the ultimate deliverable of an integrated system,
proposed programs under Topic 2 are to include a system integrator and a
vehicle OEM and be led by either the integrator or the OEM. Proposed
programs must include the necessary research, development, and design
capabilities for all facets of the validation system, including fuel
cell components and stacks; electronics and controls; fuel processing,
storage, and delivery; and balance-of-plant components. Specific team
members and their roles must be identified in the Application and
supported by a letter of commitment from each organization.

Polymer electrolyte or solid oxide fuel cell technology will be
considered. Fuels to be used are propane or zero-sulfur diesel. The
focus will be on electrical efficiency, power output, specific power,
lifetime, duty cycle, durability/ruggedness, and cost feasibility.
Success will be measured against the targets in Table 3 or 4.

Based on the results of the validation test, progress toward meeting the
technical and cost targets will be documented in a written report
including a discussion of the durability of the fuel cell system,
subsystems, and components. An assessment of the market readiness will
be included in the report.

Under Topic 2, it is anticipated that government funding will be applied
for up to 3 multi-year, cost-shared projects with durations of 3 years
and government funding of approximately \$3 million for each project.
Total government funding is expected to be approximately \$9 million,
contingent upon Federal budget approval. Cost sharing will be 25%
participant and 75% government.

Successful development of low-cost, rugged, high-performance cell and
stack components, balance-of-plant (BOP) system components, and
subsystems that are qualified for auxiliary fuel cell duty is critical
if overall system cost and performance goals are to be achieved.
Therefore, the following 4 tasks are suggested for Topic 2. Alternative
task structures will be considered provided that the work scope is
complete, addresses all of the technical issues, and has a convincing
chance for successful validation in an integrated system.

[Task 1. Cell and Stack Technology:]{.underline} Applicants are expected
to discuss the potential for competitive cost, performance, and
durability of their proposed component(s) or subsystem(s). Discussion of
the cell and stack technology development effort necessary to meet the
targets of Table 3 or Table 4 is required.

[Task 2. Balance-of-Plant Development:]{.underline} Achievement of
technical and economic goals requires that component and subsystem
functions be integrated and designed for manufacturing and assembly.
Potential specific components and subsystems are: high-efficiency
thermal barriers; fluid handling equipment with low acoustic signatures
for potential military applications and reduced noise pollution at RV
campgrounds; multi-function equipment; and low-power, highly efficient
ancillaries (power conditioners, pumps, fans). Applications must address
determination of durability of individual components and subsystems. The
thrust of this task is to develop high-performance, low-cost BOP
designs, components, subsystems, and systems that are rugged, modular,
and quiet.

The proposed programs should include system models suitable for
parametric evaluation of system simplification and optimization
approaches.

Applications should include a discussion of conformance to existing
codes and standards applicable to current combustion engine systems for
high-power auxiliary power applications as well as standardized test
procedures.

[Task 3. Fuels and Fuels Packaging:]{.underline} Applicants must
demonstrate awareness of the issues associated with existing codes and
standards related to fuel, such as FAA, DOT, and EPA regulations and
discuss how the proposed technology will conform. Each Application
should include efforts to address the following issues as appropriate:

-   Toxicity and flammability

-   Safety

-   Cost of storage systems

-   Power/energy density

-   Start-up time

-   Operating Limitations

    -   Temperature

    -   Altitude

    -   Humidity

    -   Start-up

-   Physical durability and storage

-   Delivery system simplicity

-   Volume, weight of reformer (hydrocarbons)

-   Standardized test procedures

-   Centralized, focused codes, standards and recommended practices

    Subtask 3.1. "On-Board" Fuel Processing - Fuel processors for APU
    systems must have fast-start and cycling capability, operate at
    relatively low temperature, and provide power and size
    characteristics comparable to current technology. Applications
    should discuss fuel charging concepts, safety issues, and control
    strategy. Candidate APU fuels are low-sulfur diesel and propane, but
    Applicants are permitted to use zero-sulfur fuel instead of
    low-sulfur diesel for this Solicitation. Proposers are expected to
    include a fuel processor organization on the team. Research and
    development under this subtask is expected to comprise only that
    which is necessary to integrate the specified fuel processor into
    the system.

Subtask 3.2 "On-board" Fuel Storage and Delivery -- APU applications
will likely use fuel storage systems similar to those used for
propulsion fuel cell systems so packaging and integration are the focus
of this subtask.

[Task 4 Integrated System:]{.underline} This task comprises the effort
necessary to design, specify, procure, build, install, operate, and
analyze the integrated system. A Test Plan prior to the test and a
written report documenting the results of the validation will be
provided to DOE. All system validations should include assessment of
noxious effluents and electronic pollution. An estimate of the cost and
market potential for a commercial system must be included.

**Topic 3 Research and Development for Off-Road Fuel Cell Applications
(25-200 kW)**

Off-road applications for fuel cell systems potentially include
construction and farm equipment in the range of 25 to 200 kW. Fuel cell
systems for such applications will be subjected to vibration and jarring
and air fed to the cathode may contain significant quantities of dust
and/or fumes which could have a deleterious effect on stack performance
and life. The results from this effort are also anticipated to be
applicable to light-duty vehicles.

The deliverable of Topic 3 is the results of research and development to
address and remedy issues specific to off-road construction and farming
fuel cell applications such as, but not limited to, vibration, shock
resistance, and dust contamination. Applications should define the
issues to be addressed, discuss their severity, and propose remedies,
including methods for evaluating the efficacy of the remedy. For
example, the likely cathode air composition (contaminants, dust) for
agricultural and construction applications and the effects should be
quantified. Quantification of the level of vibration and jarring which
is likely to occur and the effect on the fuel cells is desirable.
Remedies, such as air filters, air clean-up systems, or shock absorbers,
should be defined and verified in hardware testing. Single cell and
stack testing to quantify the effects on the fuel cell is desirable but
not necessary if acceptable test protocols and metrics are described.

Teaming is encouraged for Topic 3 to provide the expertise needed to
carry out all aspects of this topic.

Under Topic 3, it is anticipated that government funding will be applied
to up to 3 multi-year, cost-shared projects with durations of 3 years
with government funding of approximately \$1,000,000, for each project.
Total government funding is expected to be approximately \$3.0 million,
contingent upon Federal budget approval.

**REFERENCES**

1.  "Fuel Cell Portable Power Workshop", DOE Workshop, January 15-17,
    2002, available at
    [www.eren.doe.gov/hydrogenandfuelcells](http://www.eren.doe.gov/hydrogenandfuelcells)
    .

2.  Christie-Joy Brodrick, Mohammad Farshchi, Harry A. Dwyer, D. Bruce
    Harris, and Foy G. King, Jr., \"Effects of Engine Speed and
    Accessory Load on Idling Emissions from Heavy-Duty Diesel Truck
    Engines\", Journal of the Air & Waste Management Association, Volume
    52, September 2002, Pages 174-179.

## APPENDIX C - INDUSTRY INTERACTIVE PROCUREMENT SYSTEM (IIPS) {#appendix-c---industry-interactive-procurement-system-iips .unnumbered}

**[The IIPS Process]{.underline}**

> The following information is provided to assist in the many facets of
> IIPS.
>
> **1. [Locate Solicitation ]{.underline}**

-   Go to the IIPS website at
    [http://e-center.doe.gov](http://e-center.doe.gov/) and click on
    "Browse Opportunities", or login in if you are already registered.

```{=html}
<!-- -->
```
-   Click on any of the options for viewing the solicitation, whichever
    is easiest for you to locate this solicitation. (Viewing
    "Opportunities By Contracting Activity" is recommended.)

-   Click on "Enter IIPS".

-   Click on the \"Financial Assistance\" folder.

-   Click on the \"Golden Field Office\" folder.

-   Locate and click on the solicitation number.

-   Scroll to the bottom of the page, where you will find the attached
    solicitation.

**2. [IIPS Registration]{.underline}**

> An Applicant only has to register once to apply for any DOE award.
> Applicants should register as soon as possible. To register:

-   Go to the IIPS website at
    [http://e-center.doe.gov](http://e-center.doe.gov/).

-   Click on the "Register" button on the left.

-   Click on the box that says, "Check this box for Acquisitions greater
    than

> Simplified Acquisitions threshold or financial assistance" and then
> click on the radio button next to the "Register only" option.

-   Click on "Proceed to Form."

-   Read the "Notice of Disclaimer" and click on "I Accept" if you are
    in agreement. (Clicking on \"I Decline\" will return you to the main
    registration page.)

-   Complete the Registration Form. (Retain password for future
    reference.)

-   Click on "Submit Registration." Applicants will receive a
    confirmation of [receipt]{.underline} of registration.

-   Applicants will also receive an email [confirming successful
    registration]{.underline}. If an Applicant does not receive this
    email confirmation within one business day, contact the IIPS Help
    Desk by email at <IIPS_HelpDesk@e-center.doe.gov> or by phone at
    1-800-683-0751 and select Option 1.

-   Applicants should retain their password and the confirmation of
    successful registration, which contains their user name, for future
    reference. Applicants must use this password and user name to log
    into IIPS.

> **Once an Applicant is registered in IIPS, it is important to use the
> IIPS test site at**
>
> **<http://doe-iips.pr.doe.gov/iips/busopor.nsf/TestSolicitation?OpenView&login>
> to practice submitting an application.**
>
> **3. [Join Mailing List]{.underline}**
>
> It is highly recommended that Applicants join the mailing list. To do
> so, the Applicant must \"Locate Solicitation\", click on the "Join
> Mailing List" button, enter the required information, and submit.
> After an Applicant has joined the mailing list, the Applicant will
> receive an email each time a solicitation message is posted. Even
> though an Applicant has joined the mailing list, the Applicant should
> visit the solicitation page periodically to ensure receipt of the
> latest information.

**4. Electronic Submission**

> Applications **[must]{.underline}** be submitted through IIPS at
> [http://e-center.doe.gov](http://e-center.doe.gov/), in accordance
> with the instructions in this solicitation. Refer to the Application
> Preparation Instructions for the required file format.
>
> **5. [Electronic Signature]{.underline}**
>
> Applications submitted through IIPS constitute submission of
> electronically signed applications. The name of the authorized
> organizational representative (i.e., the administrative official, who,
> on behalf of the proposing organization, is authorized to commit the
> Applicant to the conduct of a project) must be typed in the signature
> block on the form to be accepted as an electronic signature.

**6. [Submit Application]{.underline}**

> Applicants are strongly encouraged to submit applications as soon as
> possible to ensure timely submission and allow time to resolve any
> possible transmission problems.
>
> To submit an application, follow these steps:

**[Step 1 \-- Prepare Application]{.underline}**

-   Prepare all of the files in accordance with the instructions in this
    solicitation prior to starting the transmission process. Once the
    applicant clicks on \"Create Application\", [a record]{.underline}
    will be created in IIPS.

> **[Step 2 -- Locate Sub-solicitation Program Category and Create
> Proposal]{.underline}**

-   Enter the IIPS website at
    [http://e-center.doe.gov](http://e-center.doe.gov/).

-   Click on the "Login" button on the left.

-   Click on the radio button that says, "Industry Interactive
    Procurement System."

-   Enter your user name (as shown on your registration email
    confirmation) and password. Note: These are case sensitive.

-   The "View Opportunities as Sorted by\...." screen will appear. Click
    on one of the choices and locate the solicitation. (Viewing
    "Opportunities by Contracting Activity" is recommended.)

-   Click on the \"Financial Assistance\" folder.

-   Click on the \"Golden Field Office\" folder.

-   Click on the solicitation number and the Synopsis & Solicitation
    Information screen will appear.

-   Click on the "Create Proposal" button and complete the information
    on the Proposal Cover Page. Enter the unique title in the "Subject"
    line.

-   Click on "Continue".

> **[Step 3 \-\-- Attach Application]{.underline}**

-   Click on "Attach Application".

-   Scroll to the bottom of the page and attach each file in the
    corresponding block on the page, as outlined in the solicitation,
    and then click on "Submit." Up to 10 files may be attached.

-   IIPS will provide an acknowledgement.

-   Click on the link on the acknowledgement to verify successful
    submission. It will take you to your submission.

-   Verify that duplicate applications were not inadvertently created in
    IIPS. (See Section C of this Appendix).

> **7. [Questions or Problems with Transmission]{.underline}**
>
> View the "IIPS Frequently Asked Questions" by clicking on the "Help"
> button and scrolling to the bottom of the page. You may also call
> 1-800-683-0751 and select Option 1 or email the
> <IIPS_HelpDesk@e-center.doe.gov> for help with the IIPS system. If you
> have questions on the content of the solicitation, follow the
> directions for "Submit Question on the Content of the Solicitation\",
> as these questions must be submitted through IIPS. All questions and
> associated answers will be posted in IIPS.
>
> **8. [Submit Question on the Content of the
> Solicitation]{.underline}**
>
> \"Locate Solicitation\", then click on the "Submit Question" button
> and enter required information. You will receive an electronic
> notification when your question has been answered. DOE EERE will try
> to respond to a question within 5 business days, unless a similar
> question and answer have already been posted on the website.
>
> **9. [View Questions and Answers]{.underline}**
>
> \"Locate Solicitation\", then click on the "View Questions" button. If
> no questions have been submitted and answered, a statement to that
> effect will appear. Potential Applicants should periodically check the
> IIPS website for new questions and answers. For questions regarding
> the operation of IIPS, contact the IIPS Help Desk by email at
> <IIPS_HelpDesk@e-center.doe.gov> or by phone at 1-800-683-0751 and
> press Option 1.
>
> **10. [Application Requirements]{.underline}**

-   Applications must be submitted through IIPS.

-   Each application must have a unique project title entered on the
    "subject" line of the IIPS cover page.

-   Applicants must verify their application submission in IIPS to
    ensure there are no duplicates. If duplicates are found, the
    Applicant shall contact the IIPS HelpDesk and ask that the duplicate
    submission(s) be deleted.

**11. [IIPS TIPS ]{.underline}**

-   Register in IIPS as soon as possible.

-   When registering, print the page containing your password for future
    reference.

-   Print the Registration Confirmation email that contains your "User
    Name". When logging in, [enter your name exactly as it is written in
    this confirmation message]{.underline}.

    -   Once the Applicant clicks on the \"Create Application\" button,
        there [will be a record created]{.underline} in IIPS. Therefore,
        Applicants must have all files ready before starting this
        process.

    -   Keep file sizes to a minimum to ensure a shorter transmission
        time. Tables and charts created in MS Word for PCs take minimal
        file space.

    -   Large graphics and scanned documents take a lot of file space
        and contribute to a much longer transmission time; therefore,
        they are highly discouraged.

    -   Use the \"Join Mailing List\" feature in IIPS. This will enable
        Applicants to receive updates as they become available.

    -   Applicants are strongly encouraged to submit applications as
        soon as possible to allow time to resolve any possible
        transmission problems.

    -   Access the solicitation and attachments by clicking on the
        [solicitation number]{.underline} and scrolling to the bottom of
        the page; however, access the amendments by clicking on the
        [folder]{.underline} next to the solicitation number.

    -   Practice submission of applications in the IIPS test site.

> **12. [IIPS Resources]{.underline}**
>
> [IIPS Web Site]{.underline}
>
> <http://e-center.doe.gov/>

[IIPS User Guide]{.underline}

This is an A-Z IIPS User Guide\--anything and everything the Applicant
ever wanted to know about IIPS. This user guide can be found at:
<http://e-center.doe.gov/doebiz.nsf/Help?OpenForm> by scrolling to the
bottom of the page.

> [Golden Field Office Solicitations web site]{.underline}
>
> This site contains a links to our current solicitations posted in
> IIPS, and provides a multitude of information for Applicants. This
> site can be found at: [http://www.golden.doe.gov/business
> opportunities/solicitations.html](http://www.golden.doe.gov/business opportunities/solicitations.html)

[IIPS HelpDesk]{.underline}

> \(800\) 683-0751 or <IIPS_HelpDesk@e-center.doe.gov>
>
> [IIPS Test site]{.underline}

This test site allows registered users the opportunity to practice
uploading/downloading documents in the Industry Interactive Procurement
System (IIPS), prior to submitting actual applications. The web address
is:

<http://doe-iips.pr.doe.gov/iips/busopor.nsf/TestSolicitation?OpenView&login>

**B. More Than One Application**

> An Applicant may submit more than one application; however, for each
> application, an Applicant must first click on "Create Application" and
> then complete the information requested. In order for DOE to
> accurately identify each application, Applicants must enter a unique
> project title in the "subject" line.
>
> Each application must be complete and shall [not]{.underline} rely
> upon another application as submission of the required documents.

**C. Duplicate Applications**

> Once the Applicant begins the \"Create Application\" process, there
> [will be a record]{.underline} created in IIPS. Therefore, Applicants
> must verify that duplicate applications were not inadvertently created
> in IIPS. If a duplicate was created, contact the IIPS Help Desk by
> email at <IIPS_HelpDesk@e-center.doe.gov> or by phone at
> 1-800-683-0751 and ask to have the duplicate application deleted from
> IIPS.
>
> In the event that two or more Applications are received from the same
> Applicant with the same unique project title, only the Application
> with the latest transmission time stamp will be considered for review.

**D. Revisions, Deletions, and Withdrawals of Applications**

1.  **[Remove application or application file(s) from
    IIPS]{.underline}**

> To delete or withdraw an application or an application file, send an
> email to the IIPS Help Desk requesting the application or file be
> removed. Be sure to identify the solicitation number, your user name,
> the applicant's name, and the subject, as shown on the cover page of
> the application. In addition, if an application is withdrawn after the
> closing date, inform the Contract Specialist specified in the
> solicitation, via email.
>
> **2. [Submit revised application]{.underline}**
>
> After the Help Desk has removed the requested application, follow the
> steps in \"Submit Application or Pre-application\" to submit a revised
> application (i.e. cover page and all required files).
>
> **3. [Submit revised file]{.underline}**
>
> After the Help Desk has removed the requested file from your
> application:

-   Locate the solicitation.

-   Click on the yellow folder next to the solicitation number.

-   Click on the link to your application.

-   Click on the \"Attach Application\" link, and attach the revised
    file. Files received past the due date will not be reviewed.