Department of Housing and Urban Development

# Public Housing Administrative Reform Initiative (Occupancy II) {#public-housing-administrative-reform-initiative-occupancy-ii .unnumbered}

Wednesday August 15, 2007 ■ 2:00 p.m. (EST) ■ CONFERENCE CALL

## Attendees available  {#attendees-available .unnumbered}

  ----------------------------------------------------------------------------------------------------------------------------------------------
  Name (Last, First, MI) Organization              Email address
  ---------------------- ------------------------- ---------------------------------------------------------------------------------------------
  Aughenbaugh, Amy       Hightstown Housing        [[Amy.aughenbaugh@verizon.net]{.underline}](mailto:Amy.aughenbaugh@verizon.net)
                         Authority                 

  Childress, Shaneece    Fresno City and County    [[schildress@hafresno.org]{.underline}](mailto:schildress@hafresno.org)
                         Housing Authority         

  **Childs, Beverly      Dallas Housing Authority  [[bchilds@DHADAL.com]{.underline}](mailto:bchilds@DHADAL.com)
  (Chairperson)**                                  

  Gross, Deb (Tara       CLAPHA                    [[dgross@clapha.org]{.underline}](mailto:dgross@clapha.org)
  Oneill)                                          

  Hardy, Shaye           HUD-Headquarters          [[Shaye.hardy@hud.gov]{.underline}](mailto:Shaye.hardy@hud.gov)

  Latham, Douglas        Housing Authority of Todd [[kent@onlineky.com]{.underline}](mailto:kent@onlineky.com)
                         County                    

  Patricelli, Charles    Watervliet Housing        [[cpatricelli@watervliethousing.org]{.underline}](mailto:cpatricelli@watervliethousing.org)
                         Authority                 

  Paulson, MaryLiz       Sacramento Housing        [[Mpaulson@shra.org]{.underline}](mailto:Mpaulson@shra.org)
                         Authority                 

  **Ruth, Brian          **HUD-Headquarters**      [[Brian_Ruth@hud.gov]{.underline}](mailto:Brian_Ruth@hud.gov)
  (Facilitator)**                                  

  Ryan, Doug             Housing Opportunities     [[doug.ryan@hocmc.org]{.underline}](mailto:doug.ryan@hocmc.org)
                         Commission of Montgomery  
                         County, MD                

  Smelkinson, Phyllis    HUD-Headquarters          [[Phyllis.A.Smelkinson@hud.gov]{.underline}](mailto:Phyllis.A.Smelkinson@hud.gov)

  Stephenson, Mark       Oakland Housing Authority <mstephenson@oakha.org>

  White, Troy(Jacqueline Charlotte Housing         [[twhite@cha-nc.org]{.underline}](mailto:twhite@cha-nc.org)
  Anthony)               Authority                 
  ----------------------------------------------------------------------------------------------------------------------------------------------

## Attendees not available {#attendees-not-available .unnumbered}

  ---------------------- ------------------------- ---------------------------------------------------------------------------------
  Chen, Eugene           HUD-Headquarters          [[Eugene.Y.Chen@hud.gov]{.underline}](mailto:Eugene.Y.Chen@hud.gov)

  Gomez, Suhail          Puerto Rico Public        [[sgomez@avp.gobierno.pr]{.underline}](mailto:dgross@clapha.org)
                         Housing Administration    

  McAdams, William       Sheffield Housing         [[shaadm@bellsouth.net]{.underline}](mailto:shaadm@bellsouth.net)
                         Authority                 

  Pierce, Marcia         HUD-Indianapolis          [[Marcia.E.Pierce@hud.gov]{.underline}](mailto:Marcia.E.Pierce@hud.gov)

  Shamsuddin, Shomon     HUD-Headquarters          [[Shomon.R.Shamsuddin@hud.gov]{.underline}](mailto:Shomon.R.Shamsuddin@hud.gov)

  Williams, Louise       Neighborhood Legal        [[blemer@nlsp.org]{.underline}](mailto:blemer@nlsp.org)
                         Services                  
  ---------------------- ------------------------- ---------------------------------------------------------------------------------

##  {#section .unnumbered}

##  {#section-1 .unnumbered}

## Agenda  {#agenda .unnumbered}

-   Facilitator Update

-   Discussion Highlights

-   Roll call

-   Action Item Status Updates

-   Pending Action Items

-   Next meeting

## Facilitator Update  {#facilitator-update .unnumbered}

## Brian Ruth (Facilitator) outlined the 4 "Issue Reports" that were received and are currently represented on the website

## Earned Income Disallowance 

## Elimination of the 14 day Notice 

## EIV and Fraud Issues 

## Child Support 

## An overview of an operational meeting held with Cheryl Teninga, Orlando Cabrera and the HUD facilitators of the Focus Groups: 

## All issue reports to be completed and prepared for HUD review by 09/15/07

## Brian reminded all participants of the submission process. Submit issue report to Brian, Brian would submit to Cheryl to have posted on the Asset Management website. {See Brian's email on 08/17/07} 

## HUD will focus on reviewing Issue reports as they relate to regulation, non- regulation, or statute.

## HUD will prepare responses on Issue reports of possible scenarios of action (What is possible, was is not possible) to be discussed with PHA's on the 27^th^ in lieu of reports from the focus groups. 

## Other expectations of the meeting on the 27^th^, including the length of time necessary for this meeting. 

## Discussion Highlights {#discussion-highlights .unnumbered}

## A subsequent report was received during the course of the conference call regarding streamlining the rent process. 

## Website discussion noted that Occupancy I and II were the only focus groups with available draft report materials to review on the website. 

## A request was made that the web address be forwarded to focus group participants. Brian will forward to the group. 

## Chairperson B. Childs will contact via email, individuals whom have not responded to date and have not been in attendance on either conference call. Those two individuals were William McAdams and Marcia Pierce (Marcia has indicated that she has been reassigned within HUD)

## The group discussed evaluation of the original items identified during the first group meeting on 07/12/2007. Further discussion indicated that we would determine through Action status updates those items which would be eliminated or re-evaluated. (See action item Status updates)

## Douglas requested clarification on the "Issue reports procedure". It was clarified that HUD will review the reports in advance of our arrival on 9/27. HUD will also have a prepared response to the items identified which will be discussed on 09/27. 

##  {#section-2 .unnumbered}

## Action Item Status Updates {#action-item-status-updates .unnumbered}

-   Eliminate 14 day  notice (Charles Patricelli---Watervliet Housing
    Authority)

Charles has started the Impact form on the 14 day notice and is in the
process of completing. He anticipates completion by 07/25/07.

ON THE WEB

-   Eliminate Community Service (Amy Aughenbaugh---Hightstown Housing
    Authority)

Amy was not available.

EXPECTED BY 08/30/2007

-   EIV/Fraud issues (Doug Ryan---Housing Opportunities Commission of
    Montgomery County, Maryland)

Doug is in process of completing the Impact form on EIV/ Fraud issues.
He is reviewing the Notice as a proposed rule as well as other items
relevant to this topic he anticipates completion on this item by
07/27/2007          

ON THE WEB

-   Child Support---deduction or income? (Charles
    Patricelli---Watervliet Housing Authority)

Charles identified no new items regarding the Child Support issue. He
anticipates completion with the Impact form by 07/25/07

ON THE WEB

-   Foster Care (Mary Liz Paulson---Sacramento Housing Authority)

Mary Liz will not follow up on this topic with this particular forum.

ISSUE ELIMINATED

-   Designated Housing compared to asset based management(Marcia
    Pierce---HUD FO)

Marcia was not available.

SCHEDULED FOR ELIMINATION PENDING B CHILDS UPDATE

-   Streamlining Rent Process(Karen Mathis---HUD HQ)

Karen was not available.

SUBMITTED DURING CONFERENCE CALL -- BRIAN WILL FORWARD TOTHE WEB

-   Revaluate minimum rents(Shaneece Childress---Fresno City and County
    Housing Authority)

Shaneece indicated that she had shared the topic with other managers and
received no response. She is completing Impact form and targeting
07/25/2007 completion.

EXPECTED BY 08/30/2007

-   Review rent structure  (Troy White---Charlotte Housing Authority)

Jacqueline representing for Troy, currently did not have an update on
this item.

ISSUE ELIMINATED

-   Time limits to Public Housing and Section 8 (Beverly Childs---Dallas
    Housing Authority)

Beverly was not available.

ISSUE ELIMINATED

-   Review grievance procedures (Doug Ryan---Housing Opportunities
    Commission of Montgomery County, Maryland)

Doug indicated that he would focus on the regulatory items related to
grievance procedures versus statutory items on this topic. He indicated
that he should have the Impact form completed by the end of this week
07/27/2007

ISSUE ELIMINATED

-   Priorities for working families with out subsidy loss (William
    McAdams---Sheffield Housing Authority)

William was not available.

SCHEDULED FOR ELIMINATION PENDING B. CHILDS UPDATE

-   Earned Income Disallowance (Douglas Latham---Housing Authority of
    Todd County)

Douglas is currently pulling info from local areas and establishing more
definite items related to Earned Income Disallowance. He has contacted
other HA's and determined the potential financial impact to be
approximately a 6% loss. Next week (08/03/07) he expects to have an
Impact form submitted on this item.

ON THE WEB

## Pending -Action Items {#pending--action-items .unnumbered}

  ----------------------------------------------------------------------------
      Action Item                         Assigned To   Due          Status
  --- ----------------------------------- ------------- ------------ ---------
  1   Submit pending Issue reports        Amy /         09/13/2007   Pending
                                          Shaneece                   

  2   Contact committee members           Chairperson   08/30/2007   IN-
                                          B. Childs                  Process

  3   Send website address to committee   Brian Ruth    ASAP         Pending
      members                                                        

  4   Forward additional material related Brian Ruth    ASAP         Pending
      to 9/27/2007                                                   

  5   Review website submissions          Occupancy II  09/13/2007   
  ----------------------------------------------------------------------------

## Next Meeting(s) {#next-meetings .unnumbered}

**[Wednesday September 13^th^ - Conference Call:]{.underline}**

-   **[11:00 AM Pacific, 12: 00 PM Mountain, 1:00 PM Central, 2:00 PM
    Eastern]{.underline}**

**September 27^th^** -- Brian will obtain more information