From the Privacy Act Online via GPO Access \[wais.access.gpo.gov\]

DEPARTMENT OF COMMERCE

COMMERCE-PAT-TM-7

System name: Patent Application Files\--COMMERCE/PAT-TM-7. (Note: This
notice is broken down, where indicated, into three subsystems relating
to the status of the files: a. Pending; b. Abandoned; and c. Patented.)

System location: a. U.S. Patent and Trademark Office, 2021 Jefferson
Davis Highway, Arlington, Va. 22202; National Underground Storage,
Boyers, Pa. 16020; Office of ADP Administration, U.S. Patent and
Trademark Office, 2021 Jefferson Davis Highway, Arlington, Va. 22202;
and Customer Services Division, U.S. Department of Commerce, Washington,
DC 20230; b. Abandoned Files Unit, Office Services Division, U.S. Patent
and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Va.
22202; and Office of ADP Administration, U.S. Patent and Trademark
Office, 2021 Jefferson Davis Highway, Arlington, Va. 22202; c. Record
Branch, Patent Search Division, U.S. Patent and Trademark Office, 2021
Jefferson Davis Highway, Arlington, Va. 22202; and Office of ADP
Administration, U.S. Patent and Trademark Office, 2021 Jefferson Davis
Highway, Arlington, Va. 22202; and Office of Automatic Data Processing
Management, Computer Center, U.S. Department of Commerce, Washington, DC
20230.

Categories of individuals covered by the system: Applicants for patent,
including inventors, legal representatives for deceased or incapacitated
inventors, and other persons authorized by law to make applications for
patent.

Categories of records in the system: Oath or declaration of applicant
including name, citizenship, residence, post office address and other
information pertaining to the applicant\'s activities in connection with
the invention for which a patent is sought. Statements containing
various kind of information with respect to inventors who are deceased
or incapacitated, or who are unavailable or unwilling to make
application for patent.

Authority for maintenance of the system: 35 U.S.C. 1, 6, and 115; 5
U.S.C. 301.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: a. Information concerning these
records is provided outside the Office only upon authorization of the
applicant or owner of the application or when necessary to carry out the
provisions of any act of Congress or in such special circumstances as
may be determined by the Commissioner, e.g. files referred for secrecy
order determination under 35 U.S.C. 181. b. Same as a., except where
application is referred to in a U.S. Patent, in which case the record is
open to public inspection. c. Records are open to public inspection.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system: All three subsystems are also
subject to the routine use paragraphs No. 1-5 and No. 8-13 of the
Prefatory Statement.

Storage: Paper records in file folders, microfilm and magnetic storage
media.

Retrievability: Subsystems a. and b. filed by serial number,
cross-indexed to name of applicant. Subsystem c. filed by patent number,
cross-indexed to name of applicant.

Safeguards: Buildings employ security guards. Records are maintained in
areas accessible only to authorized personnel who are properly screened,
cleared, and trained. Where information is retrievable by terminal, all
safeguards appropriate to secure the ADP telecommunications system
(hardware and software) are utilized.

Retention and disposal: Records retention and disposal is in accordance
with the unit\'s Records Control Schedule.

System manager(s) and address: a. Assistant Commissioner for Patents,
U.S. Patent and Trademark Office, Washington, DC 20231; b. Director,
Office of General Services, U.S. Patent and Trademark Office,
Washington, DC 20231; c. Director, Office of Patent and Trademark
Services, U.S. Patent and Trademark Office, Washington, DC 20231.

Notification procedure: Information may be obtained from: Assistant
Commissioner for Administration, U.S. Patent and Trademark Office,
Washington, DC 20231. Requester should provide name of applicant or
patentee and Serial Number or Patent Number, if known, pursuant to the
inquiry provisions of the Department\'s rules which appear in 15 CFR
part 4b.

Record access procedures: Requests from individuals should be addressed
to same address as stated in the notification section above.

Contesting record procedures: The Department\'s rules for access, for
contesting contents, and appealing initial determinations by the
individual concerned appears in 15 CFR part 4b. Use above address.

Record source categories: The inventors or other persons who submit
applications for patent and the patent attorneys or agents authorized by
such inventor or other persons to represent them.

Systems exempted from certain provisions of the act: Pursuant to 5
U.S.C. 552a(k)(1), Patent Applications, to the extent that they are
subject to a secrecy order pursuant to 35 U.S.C. section 181 or are
otherwise subject to security classification pursuant to E.O. 12065 or
the Atomic Energy Act of 1954 are exempted from the notification, access
and content requirements of the agency procedures (under 5 U.S.C.
552((c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This
exemption is made to prevent disclosure of information which might be
detrimental to national security and in accordance to agency rules which
appear in 15 CFR part 4b.