**Implementation Guide for ASC X12 EDI Transaction Set 286**

**Commercial Vehicle Credentials**

**Volume II**

**IRP Interstate Credential Transactions**

**Appendix A**

**TRANSACTION FLOW**

**Appendix A - Introduction**

The following discussion describes transaction sequences that are
typical of data flows among jurisdictions in exchanging data relevant to
IRP registrations. All of the transaction sequences in this appendix
assume that appropriate trading partner agreements have been executed,
necessary arrangements have been made with financial institutions, and
telecommunications methods and procedures are established. Example
transactions in Section 7 are associated with many of the arrows labeled
"TS 286" in the diagrams.

A-1: Direct State to State Clearance of IRP Accounts

The message sequence shown in Figure A-1-1 is for a particular base
state (designated as "State A") transmitting information and fees
related to registration actions taken on behalf of a specified second
state (designated as "State B"). Similar transmissions take place
between State A and every other state in which State A's carriers
register, or modify the registration status of, a commercial vehicle.
Similarly, State A receives such messages from all other states where
carriers are based, who register to operate vehicles in state A.

The process begins when a base jurisdiction receives and processes IRP
applications or supplements to register, or change the registration
status of, commercial vehicles based in that jurisdiction. Data
associated with each such registration action is formulated as a *recap*
message. At periodic intervals, 286 messages are used to send the recaps
generated

during that period to each jurisdiction in which the vehicles included
in that recap are to operate. Either concurrently or at longer
intervals, *transmittals*, which summarize the

portion of collected fees owed by the base state to each of these
jurisdictions, are formulated and sent as a 286 message. The transmittal
message can indicate the intended method of paying that obligation

Payment possibilities include the use of conventional instruments (e.g.
check) and the use of electronic funds transfer (EFT). In either case an
820 (Remittance Advice) transaction set is used to inform the recipient
of the pending payment. If the state's bank handles electronic funds
transfers, a copy of the 820 can be sent to the bank to initiate an ACH
payment. The states will use their own defined process to confirm
payment.

A-2: Erroneous Transactions

The simplest form of an erroneous transaction is in the case of syntax
errors. A syntax error is a specific failure to conform to the basic
structure of any known transaction set definition. A common cause of
syntax errors is communication problems, such as an interrupted modem
connection, a noisy telephone line or an improperly configured modem.
Such a transaction sequence is shown in Figure A-2-1. The receiving
system is unable to recognize the data as being part of any transaction
set, or the transaction set ends abruptly with insufficient information
to characterize the missing data.

Messages with content rather than syntax error (e.g. the message can be
read, but data is missing) are handled similarly, except the message
returned is an echo of the received 286 with a text description of the
problem coded in the MSG segment.

A-3: IRP Account Clearance via Central Clearinghouse

The message flow when states use a central clearing house is similar to
that described in Section A.1, except that responsibilities are divided:
recaps are originated by the several base states, and sent to the
clearing house; transmittals are originated by the clearing house and
sent to the appropriate states. In the pilot clearinghouse concept,
moreover, transmittals are sent twice. A "pre-netting" transmittal
informs participating states of their obligations according to recap
data stored by the clearinghouse during the current operating period.
The states then have the opportunity to correct any errors by
transmitting modified recaps. The clearinghouse recomputes fee
obligations and sends a final ("post-netting") transmittal reflecting
the final tally.

Payments are made through a designated clearing house bank: states that
owe a net amount remit that amount to the central bank. The central bank
in turn forwards amounts due to those states with a net credit. Again,
either conventional payments or EFT transfers are allowed.

Figure A.3.1 shows the transaction set flows associated with this
process, for two states, designated "State A" and "State B". The Figure
assumes that State A owes, and State B is owed, net fees, and that
payments are made by electronic funds transfer. Note, however, that in
general several states are involved, so that State A's payment may
include funds for several states (not just State B) and State B's
receipts may include payments from several states.

**Implementation Guide for ASC X12 EDI Transaction Set 286**

**Commercial Vehicle Credentials**

**Volume II**

**Interstate IRP Credential Transaction**

**Appendix B**

**VALIDATION CHECKS**

**APPENDIX B - VALIDATION CHECKS**

**-** A set of rules for checking TS examples (To be supplied)

**Implementation Guide for ASC X12 EDI Transaction Set 286**

**Commercial Vehicle Credentials**

**Volume II**

**Interstate IRP Credential Transaction**

**Appendix C**

**EXAMPLE DATA VALUES**

**Appendix C - EXAMPLE DATA VALUES**

The following is a set of actual data values of
company/carrier/vehicle/driver information supplied by:

INTELLIGENT DECISION TECHNOLOGIES, LTD.

7685 NORTH 83RD STREET

LONGMONT, COLORADO 80503-8578

TEL: (303) 652-0332

FAX: (303) 652-0336

**Sample Motor Carrier Database**

The AYX Trucking Company is a Common Carrier which hauls perishable
products. AYX Trucking bases all its operations in Colorado. It uses
vehicles of over 10,000 lbs weight. The general company information,
fleet information, and vehicle information for the company follows:

**[AYX Trucking Company General Information]{.underline}**

In the table below is general information for the AYX Trucking Company.

  ----------------------------------- -----------------------------------
  **DBA**                             **AYX Trucking Company**

  **Type of Business**                **Corporation**

  **State Incorporated**              **Colorado**

  **FEIN**                            **87-0677741**

  **Headquarters Street Address**     **1600 W. Elm Street**

  **Headquarters City**               **Erie**

  **Headquarters County**             **Weld**

  **Headquarters State**              **Colorado**

  **Headquarters Zip Code**           **80516**

  **Main Telephone Number**           **(303) 776-1423**

  **FAX Number**                      **(303) 776-9100**

  **ICC Number**                      **138428**

  **DOT Number**                      **042613**

  **City Limits**                     **Erie**
  ----------------------------------- -----------------------------------

The AYX Trucking Company has two officers. They are:

+-----------------------------------+-----------------------------------+
| **Name**                          | **Harold B. Lee**                 |
+-----------------------------------+-----------------------------------+
| **Title**                         | **President**                     |
+-----------------------------------+-----------------------------------+
| **Home Address**                  | **1400 WCR #42**                  |
|                                   |                                   |
|                                   | **Erie, Colorado 80516**          |
+-----------------------------------+-----------------------------------+
| **Work Phone Number**             | **(303) 776-1423**                |
+-----------------------------------+-----------------------------------+
| **FAX Number**                    | **(303) 776-9100**                |
+-----------------------------------+-----------------------------------+
|                                   |                                   |
+-----------------------------------+-----------------------------------+
| **Name**                          | **Ezra Taft Benson**              |
+-----------------------------------+-----------------------------------+
| **Title**                         | **Vice President**                |
+-----------------------------------+-----------------------------------+
| **Home Address**                  | **6 West 8th Avenue**             |
|                                   |                                   |
|                                   | **Erie, CO 80516**                |
+-----------------------------------+-----------------------------------+
| **Work Phone Number**             | **(303) 776-1423**                |
+-----------------------------------+-----------------------------------+
| **FAX Number**                    | **(303) 776-9100**                |
+-----------------------------------+-----------------------------------+

**[Fleet Information]{.underline}**

AYX Trucking Company organizes its vehicles into 2 fleets. All vehicles
are owned by the AYX Trucking Company.

**Fleet 1:**

+-----------------------------------+-----------------------------------+
| **Fleet Number**                  | **1**                             |
+-----------------------------------+-----------------------------------+
| **IRP Fleet Number**              | **01-10439-001**                  |
+-----------------------------------+-----------------------------------+
| **Contact Person**                | **Eliza R. Snow**                 |
+-----------------------------------+-----------------------------------+
| **IRP Account Number**            | **10439**                         |
+-----------------------------------+-----------------------------------+
| **Base State Address**            | **1600 W. Elm Street**            |
|                                   |                                   |
|                                   | **Erie, CO 80516**                |
+-----------------------------------+-----------------------------------+
| **Mailing Address**               | **1600 W. Elm Street**            |
|                                   |                                   |
|                                   | **Erie, CO 80516**                |
+-----------------------------------+-----------------------------------+
| **Telephone Number**              | **(303) 776-1423**                |
+-----------------------------------+-----------------------------------+
| **FAX Number**                    | **(303) 776-9100**                |
+-----------------------------------+-----------------------------------+
| **Travel States**                 | **Arizona**                       |
|                                   |                                   |
|                                   | **California**                    |
|                                   |                                   |
|                                   | **Colorado**                      |
|                                   |                                   |
|                                   | **Montana**                       |
|                                   |                                   |
|                                   | **Nebraska**                      |
|                                   |                                   |
|                                   | **New Mexico**                    |
|                                   |                                   |
|                                   | **Utah**                          |
|                                   |                                   |
|                                   | **Wyoming (no intrastate hauling  |
|                                   | in WY)**                          |
+-----------------------------------+-----------------------------------+

***[Fleet 1 Weight Group 1]{.underline}***

Weight Group 1 consists of power units which use the Operating Weight of
80,000 pounds. The maximum weight of the vehicles in each travel state
is:

  ----------------------------------- -----------------------------------
  **Arizona**                         **80000**

  **California**                      **Unladen**

  **Colorado**                        **80000**

  **Montana**                         **78000**

  **Nebraska**                        **80000**

  **New Mexico**                      **80000**

  **Utah**                            **78000**

  **Wyoming**                         **80000**
  ----------------------------------- -----------------------------------

***Fleet 1, Weight Group 1 Vehicles:***

  ----------------------------------- -----------------------------------
  **Carrier's Unit Number**           **102**

  **Make**                            **VOLV**

  **Model Year**                      **1989**

  **VIN**                             **1WBDCJE7FN104978**

  **Vehicle Type**                    **Tractor**

  **Number of Axles**                 **3**

  **State the vehicle is titled in**  **Colorado**

  **Title Number**                    **10A99251**

  **State the vehicle is licensed     **Colorado**
  in**                                

  **License Number**                  **6AW427**

  **Unladen Weight**                  **16,200 lbs.**

  **Declared Weight**                 **80,000 lbs.**

  **Fuel Type**                       **Diesel**

  **Purchase Date**                   **7/26/90**

  **Purchase Price**                  **\$53,472.00**

  **Miles traveled in Colorado each   **More than 10,000**
  year**                              

  **Taxable Value**                   **\$42,120.00**

  **Colorado Emissions Number**       **45456199**
  ----------------------------------- -----------------------------------

  ----------------------------------- -----------------------------------
  **Carrier's Unit Number**           **103**

  **Make**                            **VOLV**

  **Model Year**                      **1989**

  **VIN**                             **1WBDCJE7FN104616**

  **Vehicle Type**                    **Tractor**

  **Number of Axles**                 **3**

  **State the vehicle is titled in**  **Colorado**

  **Title Number**                    **10A91663**

  **State the vehicle is licensed     **Colorado**
  in**                                

  **License Number**                  **6AW598**

  **Unladen Weight**                  **16,900 lbs.**

  **Declared Weight**                 **80,000 lbs.**

  **Fuel Type**                       **Diesel**

  **Purchase Date**                   **8/24/90**

  **Purchase Price**                  **\$50,900.00**

  **Miles traveled in Colorado each   **More than 10,000**
  year**                              

  **Taxable Value**                   **\$41,167.00**

  **Colorado Emissions Number**       **45456698**
  ----------------------------------- -----------------------------------

***[Fleet 1, Weight Group 2]{.underline}***

Weight Group 2 consists of semi-trailers. The operating weight and
travel weights for each state are listed as \<Qualified\>.

***[Fleet 1, Weight Group 2 Vehicles:]{.underline}***

  ----------------------------------- -----------------------------------
  **Carrier's Unit Number**           **1002**

  **Make**                            **UTIL**

  **Model Year**                      **1989**

  **VIN**                             **1UYVS1287SC692104**

  **Vehicle Type**                    **Semi-trailer**

  **Number of Axles**                 **2**

  **State the vehicle is titled in**  **Colorado**

  **Title Number**                    **03A57374**

  **State the vehicle is licensed     **Colorado**
  in**                                

  **License Number**                  **7BA488**

  **Unladen Weight**                  **7980**

  **Declared Weight**                 **Qualified**

  **Fuel Type**                       

  **Purchase Date**                   **7/30/90**

  **Purchase Price**                  **\$24,183.00**

  **Miles traveled in Colorado each   **More than 10,000**
  year**                              

  **Taxable Value**                   **\$18,723.00**

  **Colorado Emissions Number**       
  ----------------------------------- -----------------------------------

  ----------------------------------- -----------------------------------
  **Carrier's Unit Number**           **1003**

  **Make**                            **UTIL**

  **Model Year**                      **1989**

  **VIN**                             **1UYVS1289SC692432**

  **Vehicle Type**                    **Semi-trailer**

  **Number of Axles**                 **2**

  **State the vehicle is titled in**  **Colorado**

  **Title Number**                    **03A57385**

  **State the vehicle is licensed     **Colorado**
  in**                                

  **License Number**                  **7BA798**

  **Unladen Weight**                  **7980**

  **Declared Weight**                 **Qualified**

  **Fuel Type**                       

  **Purchase Date**                   **7/30/90**

  **Purchase Price**                  **\$22,178.00**

  **Miles traveled in Colorado each   **More than 10,000**
  year**                              

  **Taxable Value**                   **\$18,523.00**

  **Colorado Emissions Number**       
  ----------------------------------- -----------------------------------

**Fleet 2 Information:**

Fleet 2 consists of only one weight group. The general fleet information
for Fleet 2 is:

+-----------------------------------+-----------------------------------+
| **Fleet Number**                  | **2**                             |
+-----------------------------------+-----------------------------------+
| **IRP Fleet Number**              | **01-10839-002**                  |
+-----------------------------------+-----------------------------------+
| **Contact Person**                | **Eliza R. Snow**                 |
+-----------------------------------+-----------------------------------+
| **IRP Account Number**            | **10839**                         |
+-----------------------------------+-----------------------------------+
| **Base State Address**            | **1600 W. Elm Street**            |
|                                   |                                   |
|                                   | **Erie, CO 80516**                |
+-----------------------------------+-----------------------------------+
| **Mailing Address**               | **1600 W. Elm Street**            |
|                                   |                                   |
|                                   | **Erie, CO 80516**                |
+-----------------------------------+-----------------------------------+
| **Telephone Number**              | **(303) 776-1423**                |
+-----------------------------------+-----------------------------------+
| **FAX Number**                    | **(303) 776-9100**                |
+-----------------------------------+-----------------------------------+
| **Travel States**                 | **Colorado**                      |
|                                   |                                   |
|                                   | **Idaho**                         |
|                                   |                                   |
|                                   | **Montana**                       |
|                                   |                                   |
|                                   | **Nevada**                        |
|                                   |                                   |
|                                   | **Oregon**                        |
|                                   |                                   |
|                                   | **Utah**                          |
|                                   |                                   |
|                                   | **Washington**                    |
|                                   |                                   |
|                                   | **Wyoming (no intrastate hauling  |
|                                   | in Wy)**                          |
+-----------------------------------+-----------------------------------+

***[Fleet 2 Weight Group 1]{.underline}***

Weight Group 1 consists of power units which use the Operating Weight of
48,000 pounds. The maximum weight of the vehicles in each travel state
is:

  ----------------------------------- -----------------------------------
  Colorado                            48000

  Idaho                               48000

  Montana                             46000

  Nevada                              46000

  Oregon                              46000

  Utah                                48000

  Washington                          48000

  Wyoming                             46000
  ----------------------------------- -----------------------------------

***Fleet 2, Weight Group 1 Vehicles:***

  ----------------------------------- -----------------------------------
  **Carrier's Unit Number**           **201**

  **Make**                            **VOLV**

  **Model Year**                      **1989**

  **VIN**                             **1WBDCJE7FN109568**

  **Vehicle Type**                    **Straight Truck**

  **Number of Axles**                 **3**

  **State the vehicle is titled in**  **Colorado**

  **Title Number**                    **10A85289**

  **State the vehicle is licensed     **Colorado**
  in**                                

  **License Number**                  **6AW677**

  **Unladen Weight**                  **16,200 lbs.**

  **Declared Weight**                 **48,000 lbs.**

  **Fuel Type**                       **Diesel**

  **Purchase Date**                   **7/26/90**

  **Purchase Price**                  **\$50,472.00**

  **Miles traveled in Colorado each   **More than 10,000**
  year**                              

  **Taxable Value**                   **\$40,120.00**

  **Colorado Emissions Number**       **45458999**
  ----------------------------------- -----------------------------------

  ----------------------------------- -----------------------------------
  **Carrier's Unit Number**           **202**

  **Make**                            **VOLV**

  **Model Year**                      **1991**

  **VIN**                             **1WBDCJE7FN124689**

  **Vehicle Type**                    **Straight Truck**

  **Number of Axles**                 **3**

  **State the vehicle is titled in**  **Colorado**

  **Title Number**                    **10A93263**

  **State the vehicle is licensed     **Colorado**
  in**                                

  **License Number**                  **6AW611**

  **Unladen Weight**                  **16,900 lbs.**

  **Declared Weight**                 **48,000 lbs.**

  **Fuel Type**                       **Diesel**

  **Purchase Date**                   **5/24/93**

  **Purchase Price**                  **\$48,912.00**

  **Miles traveled in Colorado each   **More than 10,000**
  year**                              

  **Taxable Value**                   **\$39,124.00**

  **Colorado Emissions Number**       **45496698**
  ----------------------------------- -----------------------------------

This Page Intentionally Blank

**Implementation Guide for ASC X12 EDI Transaction Set 286**

**Commercial Vehicle Credentials**

**Volume II**

**Interstate IRP Credential Transactions**

**Appendix D**

**STATE VARIATIONS**

**APPENDIX D - STATE VARIATIONS**

**-** State-specific implementation details (To be supplied)

**Implementation Guide for ASC X12 EDI Transaction Set 286**

**Commercial Vehicle Credentials**

**Volume II**

**Interstate IRP Credential Transaction**

**Appendix E**

**CODE TABLE REFERENCES**

**APPENDIX E - CODE TABLE REFERENCES**

The following list of code table references includes those documents
used in compiling the segment usage guide and examples in this document,
as well as references of potential use in commercial vehicle credential
transactions. The complete list of codes for use in EDI transaction sets
can be found in ASC X12S/95-533, [Electronic Data Interchange X12
Standards]{.underline}, Draft Version 3 Release 6. This document is
available from:

> Data Interchange Standards Association, Inc. (DISA)
>
> 1800 Diagonal Road, Suite 200
>
> Alexandria, VA 22314-2852
>
> \(703\) 548-7005

[534 Federal Highway Administration Codes, FHWA Code
Directory]{.underline} - Contains alphanumeric codes for the exchange of
information on the safety performance, regulatory compliance and
credential status of commercial motor vehicles, carriers, and drivers.

> Federal Highway Administration

Turner-Fairbank Highway Research Center

6300 Georgetown Pike

McLean, VA 22101

[National Crime Information Center (NCIC) Reference Codes]{.underline},
Federal Bureau of Investigation

Federal Bureau of Investigation

J. Edgar Hoover Building

935 Pennsylvania Avenue, N.W.

Washington, D.C. 20535-0001

[National Zip Code and Post Office Directory]{.underline}, Publication
65, US Postal Service

New Orders

Superintendent of Documents

P.O. Box 371954

Pittsburgh, PA 15250-7954

Federal Information Publishing Standards (FIPS) Publication Number 10-3,
[Countries, Dependencies, Areas of Special Sovereignty, and Their
Principal Administrative Divisions]{.underline}; National Institute of
Standards and Technology, U.S. Department of Commerce, Change 14 dated
February 8, 1993

> National Technical Information Service
>
> U.S. Department of Commerce
>
> Springfield, VA 22161

**APPENDIX E - CODE TABLE REFERENCES (Continued)**

[National Motor Freight Classification]{.underline}, NMF 100 Series

American Trucking Association

2200 Mill Road

Alexandria, VA 22314-4677

[Vehicle Maintenance Reporting Standards Handbook]{.underline}

Management Systems Council

American Trucking Association

2200 Mill Road

Alexandria, VA 22314-4677

[Hazardous Materials Identification]{.underline}, DOT, Code of Federal
Regulations, Transportation, Title 49, Parts 100 to 177

[HazMat Code List]{.underline}, Code of Federal Regulations,
Transportation, Title 49, Subchapter C, Sub Part B, Table of Hazardous
Materials and Special Provisions, October 1, 1992 Version, Pages 120 -
238.

Superintendent of Documents

U.S. Government Printing Office

Washington, D.C. 20402

[Identification Marking for Freight Containers]{.underline}, ISA
2716-1972

American National Standards Institute

11 West 42^nd^ St., 13^th^ Floor

New York, NY 10036

[National Association of Insurance Commissioners (NAIC) Code List
Manual]{.underline}

National Association of Insurance Commissioners

Publications Department

12^th^ Street, Suite 1100

Kansas City, MO 64105-1925

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