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  1\. DATE:

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+----------------------------------+-----------------------------------+
| 2.  TO: DCM\_\_\_\_              | 3.  FROM:                         |
|                                  |                                   |
|                                  | > DTS-85\_\_                      |
|                                  | >                                 |
|                                  | > Volpe National Transportation   |
|                                  | > Systems Center                  |
|                                  | >                                 |
|                                  | > 55 Broadway                     |
|                                  | >                                 |
|                                  | > Cambridge, MA 02142-1093        |
+----------------------------------+-----------------------------------+
| Attn: Property and Plant         |                                   |
| Clearance Team                   |                                   |
+----------------------------------+-----------------------------------+
| Office Code:                     |                                   |
+----------------------------------+-----------------------------------+
| Orgn Address:                    |                                   |
+----------------------------------+-----------------------------------+
| City/State:                      |                                   |
+----------------------------------+-----------------------------------+
| Zip:                             |                                   |
+----------------------------------+-----------------------------------+

  ------------------------------ ----------------------------------------
  4\. CONTRACT INFORMATION       5\. NAME/ADDRESS OF PRIME CONTRACTOR

  \(a\) No.:                     

  \(b\) Type:                    

  \(c\) Period of Performance:   
  ------------------------------ ----------------------------------------

  ----------------------------------- --------------------------------- -----------------------------
  6\. Upon your acceptance you are                                      
  delegated authority to act as my                                      
  representative in performance of                                      
  those functions identified below in                                   
  accordance with FAR Part 45.1,                                        
  Transportation Acquisition                                            
  Regulation (TAR) 1245, and                                            
  Transportation Acquisition Manual                                     
  (TAM) 1245 and the corresponding                                      
  attachments.                                                          

  A.\_\_\_\_[X]{.underline}\_\_\_\_   B.                                C.
  Government Property                 \_\_\_\_[X]{.underline}\_\_\_\_   \_\_\_\_\_\_\_\_\_\_\_Other
                                      Plant Clearance                   
  ----------------------------------- --------------------------------- -----------------------------

+----------------------------------+-----------------------------------+
| 7\. You are requested to provide |                                   |
| the Volpe Center Contracting     |                                   |
| Officer with copies of all       |                                   |
| communications relating to the   |                                   |
| administration of this contract. |                                   |
| Advise the Volpe Center          |                                   |
| Contracting Officer of all       |                                   |
| significant problems or events   |                                   |
| pertaining to property matters.  |                                   |
| If in the administration of      |                                   |
| delegated functions or contract  |                                   |
| clauses a dispute arises or a    |                                   |
| determination by higher          |                                   |
| authority is required, the       |                                   |
| matter shall be referred to the  |                                   |
| Volpe Center Contracting Officer |                                   |
| with appropriate comment.        |                                   |
+----------------------------------+-----------------------------------+
| 8\. After completion of the      |                                   |
| Acceptance of Delegation form,   |                                   |
| (1) return a copy to this        |                                   |
| office, and (2) forward a copy   |                                   |
| of the acceptance notification   |                                   |
| to the prime contractor noted in |                                   |
| block 5.                         |                                   |
+----------------------------------+-----------------------------------+
| 9\. Request that you advise the  |                                   |
| Volpe Center Contracting Officer |                                   |
| when all delegated functions     |                                   |
| have been completed by           |                                   |
|                                  |                                   |
| submittal of a DD Form 1593,     |                                   |
| Contract Administration          |                                   |
| Completion Record.               |                                   |
+----------------------------------+-----------------------------------+
| 10\. NAME/TELEPHONE OF           | 11\. SIGNATURE:                   |
| CONTRACTING OFFICER:             |                                   |
+----------------------------------+-----------------------------------+
| 12\. REMARKS:                    |                                   |
|                                  |                                   |
| a.  Attached herewith is one (1) |                                   |
|     copy of subject contract.    |                                   |
|     DOT regulations can be found |                                   |
|     at                           |                                   |
|     ht                           |                                   |
| tp://www.dot.gov/ost/m60/tamtar. |                                   |
|                                  |                                   |
| b.  SPECIAL INSTRUCTIONS:        |                                   |
|     Included is Volpe Center     |                                   |
|     Specific Instructions to be  |                                   |
|     followed in addition to      |                                   |
|     those requirements normally  |                                   |
|     applied. (VNTSC F 4220.2A)   |                                   |
|                                  |                                   |
| c.  Acceptance of Delegation:    |                                   |
|     Attached is Form VNTSC F     |                                   |
|     4220.4 to be completed and   |                                   |
|     returned to the Volpe Center |                                   |
|     Contracting Officer, with    |                                   |
|     concurrent copy to the prime |                                   |
|     contractor.                  |                                   |
+----------------------------------+-----------------------------------+

13\. SPECIAL INSTRUCTIONS:

(A) Property Administration:

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(1) When conducting DOD's Systems Analysis of the prime contractor, the
    Property Administrator shall include samples of both DOT Contractor
    Acquired and Government Furnished Property, and review the prime
    contractor's control of subcontractor's with DOT property.

(2) When requested, the PA shall assist in obtaining DOT's Contractor
    Report of Government Property (DOT F 4220.43). The Contractor is
    required to submit this form to the Volpe Center Contracting Officer
    (CO) by September 15 of each year.

(3) The Property Administrator shall keep the Volpe Center CO informed,
    in writing, if there is a change in status of the prime contractor's
    Property Control System.

(4) The Property Administrator shall forward a copy of the Government
    Property Control Systems Analysis Summary to the Volpe Center CO.

(5) As of the Contract completion date, the Property Administrator shall
    initiate the DD Form 1593, Contract Administration Completion
    Record, and forward one copy of the completed/signed form to the
    Volpe Center CO. When requested, the PA shall assist the Volpe
    Center Closeout Monitor in obtaining the prime contractor's
    Certification of Government Property.

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(B) Plant Clearance/Property Disposition:

> Unless otherwise notified by the Volpe Center Contracting Officer
> (CO), the Plant Clearance Officer (PLCO) should perform plant
> clearance in compliance with FAR 45.6. Additional DOT instructions are
> provided below:

(1) All excess DOT contractor inventory will be reported to the DCM PLCO
    in accordance with the procedures of FAR 45.6. The PLCO will forward
    6 copies of the schedules to the Volpe Center CO.

(2) Within 60 calendar days, the Volpe Center CO will either provide
    written agency screening results, or correspondence stating when
    they can be expected. The PLCO may initiate concurrent screening,
    but should not issue final disposition instructions until receipt of
    notification that the property is not required by DOT. The PLCO will
    follow up if the Volpe Center CO does not provide agency screening
    results within 60 calendar days from the date the inventory
    schedules were mailed to the Volpe Center.

(3) Any proceeds of sales should identify the contract and contractor
    and be forwarded to the Volpe Center Collections Officer, ATTN:
    DTS-823, 55 Broadway, Cambridge, MA 02142-1093.

(4) Upon completion of the plant clearance case, the PLCO will forward
    the plant clearance folder, along with the Standard Form 1424,
    Inventory Disposal Report, to the Volpe Center CO.

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(C) Other:

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