# Instructions for Submission of Tenure Package to CCR

**You will be requested to supply materials to the CCR OD during 3
different phases of the final formal tenure process. The following
guidelines are adapted from the "Criteria for Tenure at the NIH"**
(<http://www1.od.nih.gov/oir/sourcebook/prof-desig/tenurecriteria.htm>)
**and procedures followed by the Office of Scientific Programs, CCR.**

**Please submit these materials to:**

**Office of Scientific Programs (OSP)**

**Dr. Beverly Mock, Associate Director**

**c/o Theresa Bolton, Program Assistant**

**Bldg. 31, Room 4A34,**

**Tel: 301-402-6981**

<boltont@mail.nih.gov>

### Phase 1 -- Original Submission Package (Complete)

**Submit one (1) complete SINGLE-SIDED copy of the tenure package with
attached Tenure Appointment Check Sheet found at the NIH website**
(<http://www1.od.nih.gov/oir/sourcebook/prof-desig/tenure-check.htm>)
through your Administrative Officer to the CCR Office of Scientific
Programs (OSP). Include all of the following:

-   Routing Slip and Tenure Appointment Check Sheet

-   Recommending memorandum from the Laboratory/Branch Chief or
    Scientific Director, *through* CCR Director and IC Director *to* the
    DDIR, OD, NIH, specifically addressing the recommendation for
    tenure. *(Check Sheet Item 1)*

-   Up-to-date and accurate CV and bibliography, including all necessary
    information to address the criteria for tenure. **NOTE**: If you are
    the PI on a clinical protocol, include all protocol numbers and
    titles in your CV. *(Check Sheet Item 2)*

-   List of the 5 publications that the candidate considers most
    important. *(Check Sheet Item 2-1)*

-   Copies of the 2 most significant papers (You may include more to
    send to referees if you want). *(Check Sheet Item 2-2)*

-   Description of future research plans by the candidate, no more than
    5 pages. *(Check Sheet Item 2-3)*

-   All site visit reports and BSC recommendations (you should have 2)
    including rosters, with particular emphasis on the most recent one
    (must be within the past 2 years for the Central Tenure Committee)
    Contact Gretchen White in Frederick or RaeJean Hermansen in Bethesda
    if you need a copies of your site visit reports or BSC
    recommendations and rosters of the teams and boards. *(Check Sheet
    Item 3)*

-   Detailed description of the resources (budget, personnel, space,
    animals, etc.) available to the candidate from the beginning of the
    tenure track appointment to date, with a timeline of changes during
    the tenure track. This information is best presented as a chart with
    budget, space, personnel (broken out according to fellows, technical
    staff, etc.), and \# of mouse cages as column headers, and year as
    the row designations. *(Check Sheet Item 5)*

-   Referee List (names of leaders in the field) with complete contact
    information (include street address, phone, fax and email) to
    request Letters of Recommendation. At least 6 letters from
    non-collaborators are required; most tenure packages have between 8
    and 12 letters. E-mail this list with contact information to Theresa
    Bolton (boltont@mail.nih.gov).

Phase 1A -- for Referee Letters

Simultaneous with the submission of the complete package, please send 25
copies of the following to be sent out to referees:

-   Up-to-date and accurate CV and bibliography, including all necessary
    information to address the criteria for tenure

-   The 2-5 publications that the candidate considers most important

-   Description of future research plans by the candidate (no more than
    5 pages)

> *In addition, send 1 hard copy of the proposed referee list and e-mail
> the list with contact information to Theresa Bolton
> (boltont@mail.nih.gov)*

## Phase 2 - for CCR Tenure Review Panel

After the Letters of Recommendations are received and reviewed, please
submit 25 copies of the following:

-   Recommending memorandum from the Laboratory/Branch Chief or
    Scientific Director, *through* CCR Director and IC Director *to* the
    DDIR, OD, NIH, specifically addressing the recommendation for tenure

-   Up to date and accurate C.V. and bibliography, including all
    necessary information to address the criteria for tenure

-   A list of your 5 most significant publications (feel free to
    annotate why they are significant, emphasize the conceptual advance)

-   Copies of the 2-5 publications that the candidate considers most
    important

-   Description of future research plans by the candidate (no more than
    5 pages)

-   All site visit reports and resulting BSC recommendations (should
    have at least 2), with particular emphasis on the most recent one
    (must be within the past 2 years for the Central Tenure Committee)

-   Detailed description of the resources (budget, personnel, space,
    other) available to the candidate from the beginning of the tenure
    track to date, with a timeline of changes during the tenure track
    (only for tenure-track candidates).

Letters of recommendation are solicited and provided by the Office of
Scientific Programs, CCR, Bldg. 31, 4A34.

**Phase 3 - for Central Tenure Committee (NIH)**

Please submit 30 copies of the following (taken directly from the NIH
Tenure Appointment Check Sheet) with a copy of the check sheet on top:

1\. Recommending memorandum from the Laboratory/Branch Chief or
Scientific Director, *through* CCR Director and IC Director *to* the
DDIR, OD, NIH, specifically addressing the recommendation for tenure

2\. CV and bibliography. The CV should include examples of scientific
recognition; e.g., awards, honors, and outside scientific activities.

Attached should be:

> 1\. List of 5 most important publications.
>
> 2\. Copies of 2 most significant papers.
>
> 3\. Description of future plans by the scientist (no more than 5
> pages).

3\. Site Visit Report and Board of Scientific Counselors\'
Recommendations.

> 1\. Mid-point review (or first review as a tenure-track investigator).
>
> 2\. Latest review (within past 2 years).

4\. Report of IC Promotion/Tenure Committee **(added by OSP/CCR)**.

5\. For candidates from the NIH tenure-track, a detailed description of
the resources (budget, personnel, space, other) available to the
candidate from the beginning of the tenure track to date, with a
timeline of changes along the length of the tenure track, if there have
been any. This should not be more than 1-2 pages long.

6\. For outside candidates, search documentation.

7\. **Letters (outgoing letter, list of individuals, and Letters of
Recommendation are all provided by OSP/CCR)**:

1.  Outgoing letter soliciting Letters of Recommendation.

2.  List of all individuals (with title and contact information) from
    whom letters were solicited, denoting those who submitted a letter,
    those who declined, and those who did not respond

3.  Letters of Recommendation from at least 6 non-collaborators. (*Most
    tenure packages have between 8 and 12 Letters of Recommendation.)*

**Once approval for tenure is received (usually as an email from Dr.
Gottesman to Dr. Wiltrout and the Lab/Branch Chief), have your
Administrative Officer initiate the paperwork for conversion to tenure
and pay adjustment.**