Attachment       \-- Sample Small Business Subcontracting Plan (Jan
2006)

DATE:      

CONTRACTOR:      

ADDRESS:      

     

     

SOLICITATION OR CONTRACT NUMBER: DE-     

ITEM/SERVICE:      

The following, together with any attachments, is hereby submitted as a
Small Business Subcontracting Plan to satisfy the applicable
requirements of Public Law 95-507 as implemented by FAR Clause 52.219-9.

1.  The total estimated dollar value of all planned subcontracting (to
    all types of business concerns) under this contract is: \$     

2.  The following percentage goals (expressed in terms of a percentage
    of total planned Subcontracting dollars) are applicable to the
    contract cited above or to the contract awarded under the
    solicitation cited.

> \(a\) Small business concerns:      % of total planned subcontracting
> dollars under this contract will go to subcontractors who are small
> business concerns.
>
> \(b\) Veteran-owned small business concerns:      % of total planned
> subcontracting dollars under this contract will go to subcontractors
> who are veteran-owned small business concerns. This percentage is
> included in the percentage shown under 2(a), above.
>
> \(c\) Service-disabled veteran-owned small business concerns:      %
> of total planned subcontracting dollars under this contract will go to
> subcontractors who are service-disabled veteran-owned small business
> concerns. This percentage is included in the percentage shown under
> 2(a), above.
>
> \(d\) HUBZone small business concerns:      % of total planned
> subcontracting dollars under this contract will go to subcontractors
> who are HUBZone small business concerns. This percentage is included
> in the percentage shown under 2(a), above.
>
> \(e\) Small disadvantaged business concerns:      % of total planned
> subcontracting dollars under this contract will go to subcontractors
> who are small disadvantaged business concerns. This percentage is
> included in the percentage shown under 2(a), above.
>
> \(f\) Women-owned small business concerns:      % of total planned
> subcontracting dollars under this contract will go to subcontractors
> who are women-owned small business concerns. This percentage is
> included in the percentage shown under 2(a), above.

3.  The following dollar values correspond to the percentage goals shown
    in 2. above.

> \(a\) Total dollars planned to be subcontracted to small business
> concerns: \$     .

(b) Total dollars planned to be subcontracted to veteran-owned small
    business concerns: \$     . This amount is included in the amount
    shown under (a), above.

(c) Total dollars planned to be subcontracted to service-disabled
    veteran-owned small business concerns: \$     . This amount is
    included in the amount shown under (a), above.

(d) Total dollars planned to be subcontracted to HUBZone small business
    concerns: \$     . This amount is included in the amount shown under
    (a), above.

(e) Total dollars planned to be subcontracted to small disadvantaged
    business concerns: \$     . This amount is included in the amount
    shown under (a), above.

(f) Total dollars planned to be subcontracted to women-owned small
    business concerns: \$     . This amount is included in the amount
    shown under (a), above.

*\[The offeror may present this information as follows:\]*

GOALS PROJECTED FOR THE CURRENT CONTRACT

Total Subcontracting Dollars \$     

Small Business Dollars \$     

Small Business Percent      %

> Veteran-owned Small Business Dollars \$     

Veteran-owned Small Business Percent      %

Service-disabled Veteran-owned Small

> Business Dollars \$     

Service-disabled Veteran-owned Small

> Business Percent      %

HUBZone Small Business Dollars \$     

HUBZone Small Business Percent      %

Small Disadvantaged Dollars \$     

Small Disadvantaged Percent      %

Women-owned Small Business

Dollars \$     

Women-owned Small Business

Percent      %

(b) Principal products and/or services to be subcontracted under this
    contract are listed below along with the distribution to small,
    veteran-owned, HUBZone, small disadvantaged, women-owned small
    business, or large business concerns:

SMALL BUSINESS:      

> VETERAN-OWNED SMALL BUSINESS:      
>
> SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS:      

HUBZONE SMALL BUSINESS:      

SMALL DISADVANTAGED BUSINESS:      

WOMEN-OWNED SMALL BUSINESS:      

LARGE BUSINESS:      

4.  The following method was used in developing subcontract goals:      
    *\[The offeror will insert a statement explaining how the products
    and services to be subcontracted were established, how the products
    and services to be subcontracted to small, veteran-owned,
    service-disabled veteran-owned HUBZone, small disadvantaged, and
    women-owned business concerns were determined, and how capabilities
    of these firms were substantiated prior to their inclusion in source
    lists.\]*

5.  The following methods were used to identify potential sources for
    solicitation purposes:       *\[The offeror will insert items such
    as, existing company source lists, the Procurement Marketing and
    Access Network (PRO-Net) of the Small Business Administration (SBA),
    the list of certified small disadvantaged business concerns of the
    SBA, the National Minority Purchasing Council Vendor Information
    Service, the Research and Information Division of the Minority
    Business Development Agency in the Department of Commerce, or small,
    HUBZone, small disadvantaged, and women-owned small business trade
    associations. Other examples include: review \"subcontractable\"
    requirements to determine applicability to small, HUBZone
    small/disadvantaged and women-owned business concerns.\]*

6.  Indirect costs (check one below):

have been,

have not been

included in the goals specified in Item 2.       \[*If so, describe the
method used to determine the proportionate share of indirect costs to be
incurred with small, veteran-owned, service-disabled veteran-owned,
HUBZone, small disadvantaged and women-owned business concerns.\]*

7.  The following individual will administer the subcontracting program:

Name:      

> Title:      
>
> Address and Telephone:      

     

     

     

This individual\'s specific duties, as they relate to the firm\'s
subcontracting program, are as follows:

General overall responsibility for this company\'s Small Business
Program, the development, preparation and execution of individual
subcontracting plans, and for monitoring performance relative to
contractual subcontracting requirements contained in this plan.      
*\[The offeror will include a specific list of this individual\'s
duties. These duties may include:*

(a) Developing and maintaining bidders lists of small and small
    disadvantaged business concerns from all possible sources.

(b) Ensuring that procurement packages are structured to permit small
    and small disadvantaged business concerns to participate to the
    maximum extent possible.

(c) Assuring inclusion of small and small disadvantaged business
    concerns in all solicitations for products or services which they
    are capable of providing.

(d) Reviewing solicitations to assure that no statements or clauses are
    included which may tend to restrict or prohibit small/small
    disadvantaged business participation.

(e) Ensuring that corporate proposal reviewers document reasons for not
    selecting low bids submitted by small and small disadvantaged
    business concerns.

(f) Ensuring the establishment and maintenance of records of
    solicitations and subcontract award activity.

(g) Attending or arranging for attendance of company counselors at
    Business Opportunity Workshops, Minority Business Enterprise
    Seminars, Trade Fairs, etc.

(h) Conducting or arranging for conduct of motivational training for
    purchasing personnel pursuant to the intent of Public Law 95-507.

(i) Monitoring attainment of proposed goals.

(j) Preparing and submitting periodic subcontracting reports required.\]

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8.  The following efforts will be taken to assure that small business,
    veteran-owned, service-disabled veteran owned, HUBZone small
    business, small disadvantaged business and women-owned business
    concerns will have an equitable opportunity to compete for
    subcontracts:       *\[The offeror will include a list of specific
    efforts to be taken. Such efforts may include:*

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(a) Maintenance of small, small disadvantaged and women-owned small
    business concerns source lists, guides, and other data identifying
    small, veteran-owned, service-disabled veteran owned HUBZone, small
    disadvantaged and women-owned business concerns and utilized by
    buyers in soliciting subcontracts.

(b) Utilization of small, veteran-owned, service-disabled veteran owned,
    HUBZone, small disadvantaged, and women-owned business sourcelists
    by buyers.

(c) Internal efforts to guide and encourage buyers:

> \(i\) Attendance at small and small disadvantaged workshops, seminars,
> and training programs.
>
> \(ii\) Monitoring of activities to assure compliance with
> subcontracting plan.\]

9.  INSERT FIRM\'S NAME agrees that the clause entitled \"Utilization of
    Small Business Concerns\" will be included in all subcontracts which
    offer further subcontracting opportunities; and all subcontractors
    (except small business concerns) who receive subcontracts in excess
    of \$500,000 will be required to adopt and comply with a
    subcontracting plan similar to this one. Such plans will be reviewed
    by comparing them with the provisions of FAR 52.219-9, and assuring
    that all minimum requirements of an acceptable subcontracting plan
    has been satisfied. The acceptability of percentage goals shall be
    determined on a case-by-case basis depending on the
    supplies/services involved and the availability of potential small
    business subcontractors. Once approved and implemented, plans will
    be monitored through the submission of periodic reports, periodic
    visits to subcontractors facilities to review applicable records,
    and subcontracting program progress.

10. INSERT FIRM\'S NAME agrees to submit periodic reports and cooperate
    in any studies or surveys as may be required by the contracting
    agency or the Small Business Administration in order to determine
    the extent of compliance with the subcontracting plan and with the
    clause entitled \"Utilization of Small Business Concerns\" contained
    in the contract. We further agree to submit The Individual
    Subcontracting Report for Individual Contracts, and the Summary
    Subcontract Report, in accordance with the instructions outlined in
    the government wide eSRS Subcontracting Reporting System located at
    www.esrs.gov.

> Additionally, we will ensure that our subcontractors agree to submit
> the Individual and Summary Subcontracting reports where applicable.

11. INSERT FIRM\'S NAME agrees to maintain at least the following types
    of records to document compliance with this subcontracting plan:

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(a) Source Lists (e.g. PRO-Net), guides, and other data that identify
    small business, veteran-owned, service-disabled veteran owned,
    HUBZone, small business, small disadvantaged business, and
    women-owned small business concerns.

(b) Organizations contacted in an attempt to locate sources that are
    small business, veteran-owned, service-disabled veteran owned,
    HUBZone, small business, small disadvantaged business, or
    women-owned business concerns.

(c) Records on each subcontract solicitation resulting in an award of
    more than \$100,000, indicating on each solicitation

> \(i\) Whether small business concerns were solicited, and if not, why
> not;
>
> \(ii\) Whether veterans-owned small business concerns were solicited,
> and if not, why not;
>
> \(iii\) Whether service-disabled veterans-owned small business
> concerns were solicited, and if not, why not;
>
> \(iv\) Whether HUBZone small business concerns were solicited, and if
> not, why not;
>
> \(v\) Whether small disadvantaged business concerns were solicited,
> and if not, why not;
>
> \(vi\) Whether women-owned small business concerns were solicited, and
> if not, why not; and
>
> \(vii\) If applicable, the reason award was not made to a small or
> small disadvantaged business concern.

(d) Records of any other outreach efforts to contact trade associations,
    business development organizations, and conferences and trade fairs
    to locate small, veteran-owned, service-disabled veteran-owned,
    HUBZone small, small disadvantaged, and women-owned small business
    concerns.

(e) Records of internal guidance and encouragement provided to buyers
    through workshops, seminars, and training programs; and monitoring
    of performance to evaluate compliance with program requirements.

(f) On a contract-by-contract basis, records to support award data
    including the name, address and business size of each subcontractor.
    *\[Contractors having commercial plans need not comply with this
    requirement.\]*