**Penn State University Round Robin Update -- June 2005**

**University Reorganization**

The University unveiled a reorganization plan in March that will go into
effect July 1, 2005. The reorganization involves a change in reporting
lines and budgetary oversight for campus locations. Currently Penn State
has 23 campuses with the largest campus being located at University
Park. The primary impact for the Libraries will be that all operating
and collection budgets will move under the Dean of Libraries on July 1.
Formerly, support staff and some collection budgets were managed by
campuses. The reorganization will include changing the reporting line
for the Sheehy-Lee Law Library at the Dickinson School of Law Library
and the George T. Harrell Library at Hershey Medical Center from the
respective deans of each school to the Dean of Libraries.
Recommendations also call for centralization of library technical
service operations. While the reporting lines and budgets will change on
July 2, 2005, discussions will continue next year on possible
centralization of technical services.

**Dickinson Law School**

Dickinson Law located in Carlisle, PA, and not part of Dickinson
College, will be opening a second law school at the University Park
campus in August 2006. Curriculum and building plans are currently being
developed. There will be separate law libraries at Carlisle and
University Park.

**Dean's Office Reorganization**

As mentioned in January's round-robin update, the reorganization of the
Dean's office has now moved forward and most changes will officially
take effect on July 1, 2005. The newly defined position of Assistant
Dean for Scholarly Communications & Collection Strategies has made the
transition from Assistant Dean for Collections. The new Office of
Digital Scholarly Publishing has been established and initiatives are
now moving forward. The collections budget piece of the new position
will be assigned to the Assistant Dean for Technical & Collections
Services. Collection content will be managed by the Collection
Development Steering Group.

**Search for Assistant Dean for Technical and Collections Services**

Interviews were completed in May and a final decision is currently
pending. As previously noted, the position was redefined to include
collection services.

**Search for Serials Cataloging Librarian**

Interviews were completed in May and a final decision is currently
pending.

**Electronic resource management**

Penn State had implemented SFX version 1 in fall 2005 and plans to
upgrade to version 3 this summer. Following implementation of version 3,
locally configured targets may be added to the knowledge base. In
addition, the Libraries A-Z list that is now generated from the local
ERM (ERLIC) will be generated from SFX version 3. Will implement Ex
Libris's MARCit record service by August 1^st^.

ERLIC (Electronic Resource Licensing Center) continues to be used for
licensing, payment, authentication, and usage data. However, currently
monitoring vendor products to determine if more cost-effective solutions
available. Would like to more closely link our electronic resource
management data with Unicorn library management system acquisition and
payment data.

**Local integrated library management system.**

The Libraries are currently running on SIRSI version 2003.1.5 but will
soon begin testing SIRSI's new java client which should improve
functionality for cataloging. The acquisition client has substantially
changed and staff will need to develop new procedures. The data loads of
the history logs for the SIRSI Directors Workstation product have been
completed and the product will be released to designated staff soon.
Directors Workstation is a relatively new SIRSI offering that is used to
generate a number of statistical reports and replace in part need for a
local data warehouse.

**Acquisitions**

Subject selector groups now have much control over their fund
allocations for fiscal year 2005/2006. This includes establishing serial
cancellation targets. Prior to this year, the targets were established
across the board for all subject areas. This change is related to the
reorganization of collection development, moving more of the fiscal
responsibility down to the subject selector level.

Serials and Acquisitions Services staff formerly assigned solely to
manage print serials have been moving into electronic resource
management. In particular, staff have helped reconcile publisher and
vendor title lists for the large e-journal packages. Staff have now also
helped with order record creation and several refunding projects as we
refine our budgeting process to keep better track of e-resources.