**[This Document Consists of Sections Organized by Business System
Awards:]{.underline}**

[Section 1, ADB Awards]{.underline}

[Section II. ADB to NBS Converted Awards]{.underline}

[Section III. NBS Awards]{.underline}

[Section IV. Easy to Read Summary Charts]{.underline}

**[Section I. ADB Awards]{.underline}**

**NIH Purchase Awards** [Remaining in the NIH Administrative Database
(ADB)]{.underline}

*Invoice via ADB Invoicing Requirements -- see "Basic Invoice
Requirements" Power Point slides located at
<https://silk.nih.gov/adb/billpay> for details*

-   Blanket Purchase Agreement (BPA) Record of Call (ROC) (individual
    orders awarded under a BPA)

-   Task Order/Delivery Order (TO/DO) (individual orders awarded under
    Indefinite Delivery/Indefinite Quantity contracts)

-   Professional Service Orders (PSOs), Reprint Orders, Repair Orders

-   Purchase Orders (Open Market, Federal Supply Schedule, General
    Services Administration)

> Number format for reference on invoices against remaining active ADB
> orders (not including dashes or slashes):

-   ROCs

-   TO/DOs

-   Professional Service Orders (PSOs), Reprint Orders, Repair Orders
    (stand alone)

    3 digit number + 1 alpha character + 2 alpha characters + 5 digit
    number

> Sample -- 263NDE00001

-   Federal Supply Schedule POs

-   Open Market POs

> 3 digit number + 1 alpha character + 1 alpha character + 1 digit
> number + 5 digit number
>
> Sample - 263FJ500001

-   General Services Administration POs (GSA Fedstrip Order)

> 3 digit number + 1 alpha character + 7 digit number
>
> Sample - 263G0000001

**Note: Active contract set ups (parent) contracts/agreements in the ADB
were converted into the NBS. Orders awarded on or after 6/4/2007
associated with these "parents" will flow out of the NIH Business System
(NBS)**

=====================================================================

**[Section II. ADB to NBS Converted Awards]{.underline}**

**NIH Purchase Awards [Converted into the NIH Business System
(NBS)]{.underline} from the NIH Administrative Database (ADB)**

*Invoice via NBS Invoicing Requirements -- -- see "Basic Invoice
Requirements" Power Point slides located at
<https://silk.nih.gov/adb/billpay> for details*

-   Contracts (stand alone and "parent" set ups)

-   Blanket Purchase Agreement ("parent" set ups)

-   Research and Development Contracts (stand alone)

> Number format for reference on invoices against new orders from
> converted ADB contracts (not including dashes or slashes):

-   Contracts ("parent" set ups)

> 4 alpha characters + 3 digit number + 9999 + 5 digit number + I
>
> Sample -- HHSN316999900085I

**Note: Do not invoice against a "parent" converted contract without
referencing the call or order issued out of the NBS -- see next section
for details.**

-   Blanket Purchase Agreement ("parent" set ups)

> 4 alpha characters + 3 digit number + 9999 + 5 digit number + B
>
> Sample -- HHSN263999900830B

**Note: Do not invoice against a "parent" converted contract without
referencing the call or order issued out of the NBS -- see next section
for details.**

-   Contracts (stand alone)

> 1 alpha character + 1 alpha character + 6 digit number
>
> Sample -- CJ000001

-   Research and Development Contracts (stand alone)

    3 digit alpha numeric mix + 2 alpha characters + 5 digit number

> Sample - N01AB00001

==================================================================

**[Section III. NBS Awards]{.underline}**

**NIH Purchase Awards [Newly Created in the NIH Business System
(NBS)]{.underline}**

*Invoice via NBS Invoicing Requirements -- see "Basic Invoice
Requirements" Power Point slides located at
<https://silk.nih.gov/adb/billpay> for details*

Number format for reference on invoices against new NBS orders (not
including dashes or slashes):

-   Contracts (stand alone)

-   Purchase Orders (stand alone)

-   Contracts (parent set ups)

    -   Will have individual orders (task/delivery orders) associated
        with the "parent"

-   Blanket Purchase Agreement (parent set ups)

    -   Will have individual orders (calls) associated with a "parent"

> 4 alpha characters + 3 digit number + 4 digit number + 5 digit
> number + 1 alpha character
>
> Sample - HHSN261200700001X

-   BPA Call - Blanket Purchase Agreement Call (individual order
    associated with a "parent" agreement)

-   TO/DO Task Order/Delivery Order (individual order associate with a
    "parent" contract)

> 4 alpha characters + 3 digit number + 5 digit number
>
> Sample - HHSN26300001

**Note:**

**Invoices that reference "parent" contracts and agreements but are
individual calls or orders against those instruments must always
reference both the "parent" contract/agreement number and the individual
order number.**

**[Section IV. Summary Charts]{.underline}**

**Awards Remaining in the NIH Administrative Data Base (ADB)**

+-------------+-----------+---------------------+-----------+----------+
| **Document  | **Sample  | **Document Number   | *         | *        |
| Type**      | Doc       | After Conversion**  | *Document | *Payment |
|             | Numbers   |                     | Number to | Made     |
|             | from the  |                     | Use for   | T        |
|             | ADB**     |                     | In        | hrough** |
|             |           |                     | voicing** |          |
+-------------+-----------+---------------------+-----------+----------+
| BPA Call    | NDE00001  | Not converted       | Existing  | ADB      |
| (Individual |           |                     | ADB       |          |
| Order - Not |           |                     | Number    |          |
| Converted)  |           |                     |           |          |
+-------------+-----------+---------------------+-----------+----------+
| Ta          | NDE00001  | Not converted       | Existing  | ADB      |
| sk/Delivery |           |                     | ADB       |          |
| Order (Not  |           |                     | Number    |          |
| Converted)  |           |                     |           |          |
+-------------+-----------+---------------------+-----------+----------+
| Purchase    | FA500001  | Not converted       | Existing  | ADB      |
| Order(Not   |           |                     | ADB       |          |
| Converted)  | or        |                     | Number    |          |
|             |           |                     |           |          |
|             | G0000001  |                     |           |          |
|             |           |                     |           |          |
|             | or        |                     |           |          |
|             |           |                     |           |          |
|             | NDE00001  |                     |           |          |
+-------------+-----------+---------------------+-----------+----------+

**Awards Converted from the ADB into the NIH Business System (NBS)**

+-------------+-----------+---------------------+-----------+---------+
| **Document  | **Sample  | **Doc Numbers After | *         | **      |
| Type**      | Doc       | Conversion**        | *Document | Payment |
|             | Numbers   |                     | Number to | Made    |
|             | Prior to  |                     | Use for   | Th      |
|             | Con       |                     | In        | rough** |
|             | version** |                     | voicing** |         |
+-------------+-----------+---------------------+-----------+---------+
| BPA Set Up  | B0000001  | HHSN263999900830B   | N/A -     | N/A     |
| (Parent)    |           |                     | Parent    |         |
|             | or        |                     | contracts |         |
|             |           |                     | are not   |         |
|             | BJ000001  |                     | invoiced  |         |
|             |           |                     | w/out     |         |
|             | or        |                     | reference |         |
|             |           |                     | to an     |         |
|             | 12345678  |                     | i         |         |
|             |           |                     | ndividual |         |
|             |           |                     | order \#  |         |
+-------------+-----------+---------------------+-----------+---------+
| Indefinite  | D000000   | HHSN316999900085I   | N/A -     | N/A     |
| Delivery    |           |                     | Parent    |         |
| Contract    | or        |                     | contracts |         |
|             |           |                     | are not   |         |
|             | 1234567   |                     | invoiced  |         |
|             |           |                     | w/out     |         |
|             |           |                     | reference |         |
|             |           |                     | to an     |         |
|             |           |                     | i         |         |
|             |           |                     | ndividual |         |
|             |           |                     | order \#  |         |
+-------------+-----------+---------------------+-----------+---------+
| Contract    | CJ200814  | CJ200814            | Converted | NBS     |
|             |           |                     | ADB       |         |
|             | or        | or                  | number    |         |
|             |           |                     | *(the     |         |
|             | N         | N01AB00001          | original  |         |
|             | 01AB00001 |                     | number)*  |         |
+-------------+-----------+---------------------+-----------+---------+

***New NBS Awards***

+-------------+----------------------+-----------------------+--------+
| **Document  | **NBS Sample Doc     | **Document Number to  | **P    |
| Type**      | Numbers**            | Use for Invoicing**   | ayment |
|             |                      |                       | Made   |
|             |                      |                       | Thr    |
|             |                      |                       | ough** |
+-------------+----------------------+-----------------------+--------+
| BPA Set Up  | HHSN263200700001B    | N/A - Parent          | N/A    |
|             |                      | contracts are not     |        |
|             |                      | invoiced w/out        |        |
|             |                      | reference to an       |        |
|             |                      | individual order \#   |        |
+-------------+----------------------+-----------------------+--------+
| BPA Call    | HHSN26300001         | HHSN263200700001B     | NBS    |
|             |                      | *(parent #)*          |        |
|             |                      |                       |        |
|             |                      | HHSN26300001 *(call   |        |
|             |                      | #)*                   |        |
+-------------+----------------------+-----------------------+--------+
| Indefinite  | HHSN316200700085I    | N/A - Parent          | N/A    |
| Delivery    |                      | contracts are not     |        |
| Contract    |                      | invoiced w/out        |        |
|             |                      | reference to an       |        |
|             |                      | individual order \#   |        |
+-------------+----------------------+-----------------------+--------+
| Ta          | HHSN26300001         | HHSN316200700085I     | NBS    |
| sk/Delivery |                      | *(parent #)*          |        |
| Order       |                      |                       |        |
|             |                      | HHSN26300001 *(call   |        |
|             |                      | #)*                   |        |
+-------------+----------------------+-----------------------+--------+
| Purchase    | HHSN261200700001X    | HHSN261200700001X     | NBS    |
| Order       |                      |                       |        |
+-------------+----------------------+-----------------------+--------+
| Contract    | HHSN272200700003X    | HHSN272200700003X     | NBS    |
+-------------+----------------------+-----------------------+--------+