## Maintenance

### [Maintenance]{.underline}

Maintenance is defined in [DOE Order
430.1b,](http://www.directives.doe.gov/pdfs/doe/doetext/neword/430/o4301b.html)
Real Property Asset Management Order as "the day to day work that is
required to sustain property in a condition suitable for it to be used
for its designated purposes, including preventive, predictive, and
corrective maintenance." It does not include: regularly scheduled
janitorial work such as cleaning, and preserving facilities and
equipment; work performed in relocating or installing partitions, office
furniture, and the removal, moving, and placement of equipment; or,
grass cutting, snow removal and street sweeping.

Lack of sufficient levels of maintenance can result in an increase in
emergency repairs, a reduction in service life, potential safety issues,
and deferred maintenance (DM).

Maintenance Investment Index (MII) is the indicator the DOE has selected
for measuring maintenance investment. MII is defined as actual
maintenance expenditures divided by replacement plant value (RPV). It
only applies to conventional facilities; programmatic facilities are
excluded.

The DOE goal for MII is 2% to 4% and is based on the National Academy of
Science recommendation in their 1998 report [Stewardship of Federal
Facilities\"](http://books.nap.edu/openbook.php?record_id=6266&page=59)
issued in 1998. SC has adopted a maintenance investment goal of a 2% or
more annually and has further specified that sites should exceed this
goal as necessary to ensure that maintenance is not being deferred.

A RPV is calculated for every asset at a site and is maintained in the
DOE's web-based Facility Information Management System
[(FIMS)](http://65.216.217.68/), only RPV for conventional facilities is
used in calculating MII.

Facilities maintenance and repair expenses are primarily funded through
an indirect overhead charge. Since this funding is allocated to all work
done at each laboratory, these activities are paid for using funds from
SC and other DOE organizations, as well as other Federal agencies and
other entities doing work at SC laboratories.

In some cases, a laboratory may charge maintenance directly to a
specific program. An example of this might be if the maintenance were
performed in a building used only by a single program. These
direct-funded charges are nonetheless in the nature of indirect charges,
and are not visible in the program budgets. Note: a portion of the
maintenance for the Oak Ridge reservation and Federal buildings in Oak
Ridge is an exception because it is directly budgeted by the Science
Laboratories Infrastructure program under the Oak Ridge Landlord
subprogram (\$503,000 in FY 2007).

SC reports maintenance investment plans in the Integrated Facilities and
Infrastructures (IFI) budget crosscut and in the overview section of
SC's annual budget submission. SC monitors maintenance expenditures
against plans via Quarterly maintenance reports submitted by the Site
Offices to SC-31.2. A quarterly report showing actual expenditure
against planned expenditures is provided to SC management and OECM.

For SC Guidance on Maintenance Investment and Replacement Plant Values
see: <http://www.sc.doe.gov/sc-80/sc-82/documents/mirpv.pdf>

## Indirect-Funded Maintenance and Repair Funding

  -----------------------------------------------------------------------
                                   (dollars in               
                                   thousands)                
  -------------------------------- ------------ ------------ ------------
                                   FY 2007      FY 2008      FY 2009

  Ames Laboratory                  1,011        997          1,031

  Argonne National Laboratory      29,589       29,613       31,064

  Brookhaven National Laboratory   23,767       27,511       28,289

  Fermi National Accelerator       8,514        8,557        9,668
  Laboratory                                                 

  Lawrence Berkeley National       14,006       13,138       16,099
  Laboratory                                                 

  Lawrence Livermore National      2,850        2,887        2,953
  Laboratory                                                 

  Los Alamos National Laboratory   100          100          100

  Oak Ridge Institute for Science  505          317          325
  and Education                                              

  Oak Ridge National Laboratory    35,711       32,655       33,341

  Oak Ridge National Laboratory    620          818          818
  facilities at Y-12                                         

  Office of Scientific and         301          307          314
  Technical Information                                      

  Pacific Northwest National       1,971        1,917        1,340
  Laboratory                                                 

  Princeton Plasma Physics         5,226        5,499        5,636
  Laboratory                                                 

  Sandia National Laboratories     1,999        2,045        2,096

  Stanford Linear Accelerator      5,533        4,353        5,631
  Center                                                     

  Thomas Jefferson National        3,231        2,674        2,727
  Accelerator Facility                                       

  Total, Indirect-Funded           134,934      133,388      141,432
  Maintenance and Repair                                     
  -----------------------------------------------------------------------

## Direct-Funded Maintenance and Repair

  -----------------------------------------------------------------------
                                   (dollars in               
                                   thousands)                
  -------------------------------- ------------ ------------ ------------
                                   FY 2007      FY 2008      FY 2009

  Brookhaven National Laboratory   3,284        1,711        1,771

  Fermilab National Accelerator    3,260        3,411        3,854
  Facility                                                   

  Notre Dame Radiation Laboratory  151          161          169

  Oak Ridge National Laboratory    16,859       14,897       15,210

  Oak Ridge Office                 503          550          600

  Stanford Linear Accelerator      6,097        6,737        6,283
  Center                                                     

  Thomas Jefferson National        80           52           53
  Accelerator Facility                                       

  Total, Direct-Funded Maintenance 30,234       27,519       27,940
  and Repair                                                 
  -----------------------------------------------------------------------