6512.01

CHAPTER 6. FUND CONTROL

6-1 PROCEDURES Because ARC funds come from a different

appropriation, these funds must be accounted for

separately. OFA is required to submit to ARC a

monthly report for these separately appropriated

funds. Accordingly, follow the steps described below

to supply information on these funds to the HUD

Regional Accounting Division:

A. Reservation of ARC Funds. Reservation of ARC

funds for a project does not require input from

the Field Office. The Regional Accounting

Division will automatically establish the

reservation based on an Inter-Office Transfer

Voucher (IOTV) sent from Headquarters. In order

to establish the reservation, the IOTV must show

the ARC project number, the HUD project number,

the locality, and the amount of the ARC grant.

B. Obligation of ARC Funds. Obligation of ARC funds

for a project shall be accomplished by means of

Form HUD-7082 (12-83), \"Funding Approval Under

Title I of the Housing and Community Development

Act of 1974.\" Block 7, \"Category of Community

Development Block Grant for this Funding Action,\"

should be modified by adding \"d ( ) other Section

214 ARC Act of 1965.\" To alert the Regional

Accounting Office that the HUD-7082 includes

approval of ARC funds, insert the following

immediately below item 8.c: \"See item 13, for

ARC project.\" Insert the following in item 13:

1\. Amount of ARC Funds Currently Reserved for

this Applicant\...\...\...\...\.....\$\_\_\_\_\_\_\_\_\_\_

2\. Amount of ARC Funds Now Being Approved for

ARC Project No.\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_

(NOTE: The ARC project number will be

furnished to the Regional Accounting

Division in the letter from Headquarters to

the Commission acknowledging acceptance of

the interagency transfer.)

3\. Amount of Reservation to be Cancelled (line

a minus line b)\...\...\...\...\.... \$\_\_\_\_\_\_\_\_\_\_\_

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6512.01

C. ARC Resolution No. 31 Per HUD\'s agreement with

ARC, the applicant must certify on Form HUD-7082

that it will comply with Section 2 of ARC

Resolution No. 31 regarding the maximum feasible

employment of local labor (see \"Resolution Number

31 in Exhibit 6-1).

D. The HUD Field Office must send a copy of Form

HUD-7082 to the ARC Commission\'s Office:

Director of Finance

Appalachian Regional Commission

1666 Connecticut Avenue, N. W.

Washington, DC 20235

E. Recording Contract of ARC Funds. The Regional

Accounting Office will record the contract amount

for a project upon receipt of Form HUD-7082

signed by both HUD and the applicant.

F. Disbursement of ARC Funds. ARC funds shall be

made available through the same Line of Credit

which is used for CDBG funds, using the following

procedures:

1\. The Field Office must clearly instruct ARC

grantees to take the following two actions

to set up a Line of Credit to disburse ARC

funds:

a\. To complete and submit to the Field

Office a Direct Deposit Sign Up Form

(SF-1199A) for review, the Field Office

should ensure the SF-1199A is properly

completed. Complete Block G with the

status NEW (first time the grantee is

receiving HUD funds), ADDITIONAL

(grantee is currently receiving funds

via another grant number), OR

REPLACEMENT (change the existing

banking information to reflect the data

on the document in hand) . The Field

Office must sign the SF-1199A in Block

G before forwarding the document to RAD

for processing.

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6512.01

b\. To complete and submit the LOCCS Voice

Response Authorization Form to the

Field Office for review. In order not

to breech security, ONLY the initial

form is to be sent to the Field Office.

Any changes are to be sent directly to

the Office of IPPS, OFA Support Branch

(AISAO) in Headquarters.

2\. When funds are needed, ARC grantees must

prepare a voucher ([HUD Form
27053](http://www.hud.gov/utilities/intercept.cfm?/offices/adm/hudclips/forms/files/27053.pdf))
;

3\. ARC grantees may request funds under the

Line of Credit Voice Response System using

the instructions received from their local

HUD Field Offices on how to use the Voice

Response System; and

4\. Distribute the voucher and its copies

according to HUD instructions.

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