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**INDICATOR NAME:** Family Violence Indicator

**SETTING CRITERIA:** [IV-D]{.underline}\--

Good Cause status (TANF)

[IV-D & Non IV-D]{.underline} \--

Protection order

Self-report

**ELIGIBLE PEOPLE:** [People Directly Protected]{.underline} \--

Victims

[Others Protected]{.underline} \--

Children in CP victim's household involved in the victim's NY child
support cases or orders (Automatic)

**IMPACT:** Sends FV Indicator to the FCR

**DURATION:** Indefinite

**REMOVAL CRITERIA:** Expiration of protection order

Victim request

**OVERRIDE:** State-specific components not yet developed

Below is a copy of an early New York policy memorandum that was prepared
to explain the Family Violence (FV) Indicator concept to the State's
child support staff. It also outlines the weekly process of transmitting
New York FV Indicators to the FCR.

**NEW YORK STATE**

**OFFICE OF TEMPORARY AND**

**DISABILITY ASSISTANCE**

**NORTH PEARL STREET**

**ALBANY, NEW YORK 12243-0001**

**BRIAN J. WING**

**Commissioner**

November 25, 1998

To: All CSEU Coordinators

Dear Colleague:

I am writing to you regarding the newly created Federal Case Registry
(FCR), and the modifications to CSMS which will support the submission
of, and update of, IV-D cases and Non IV-D orders to the FCR. These
modifications are now available on CSMS.

**[PLEASE REPRODUCE THIS LETTER AND DISTRIBUTE IT TO YOUR
STAFF]{.underline}**

**[BACKGROUND]{.underline}**

The passage of the Personal Responsibility and Work Opportunity
Reconciliation Act of 1996, (PRWORA), Section 453 of Title IV, Part D
mandated the establishment of the FCR. PRWORA's provisions relating to
the FCR were further amended by the Balanced Budget Reconciliation Act
of 1997, the Taxpayers Relief Act of 1997 and the Adoption and Safe
Families Act of 1997. The Federal Office of Child Support Enforcement
operates a national computer system, the expanded Federal Parent Locator
Service, that enables State Child Support Enforcement Agencies to more
effectively resolve some of the tracking and jurisdictional problems
caused by interstate movement of custodial and non custodial parents. By
identifying information for persons involved in interstate cases, the
FPLS increases the States' ability to establish paternity, establish,
enforce, set the amount of, or modify child support obligations. The
expanded FPLS consists of the following:

x The National Directory of New Hires, (NDNH);

x The Federal Case Registry, (FCR); and

x The Federal Parent Locator Service, (FPLS).

The goal of the expanded FPLS is to expedite case processing and to
quickly locate persons involved in child support cases. The FCR supports
this goal by proactively providing matching FCR and NDNH data to a State
registering a person in a IV-D case without requiring the submission of
a request for locate. Proactive matching is especially helpful to States
in interstate matters by providing the most recent W-4, Quarterly Wage,
and Unemployment Insurance information for all participants in child
support cases, except for children.

**[THE FCR]{.underline}**

The FCR is a national registry of IV-D cases and Non IV-D orders. The
registry maintains key information for the case or order and the related
participants. This information is used to proactively match a newly
registered or updated person from one State with IV-D cases involving
the person in other States. The results of this proactive matching
process are sent to the registering State and the other State, or
States, with cases involving the person. When a person is added to, or
updated in a case on the FCR, whether in a IV-D case or a Non IV-D
order, this information will be sent to States that currently have the
person registered in a IV-D case.

\* \* \*

**[FAMILY VIOLENCE INDICATOR]{.underline}**

The Family Violence Indicator, "FVI" on JCA and "FV-IND" on JRI, is a
one position, user updated field, which will be used to identify those
cases in which there is reasonable evidence that domestic violence or
child abuse exists and the disclosure of such information could be
harmful to the parent or the child of the parent. The FCR will be
notified of all cases in which the family violence indicator is set, and
in turn, will not release any information regarding the person(s) to the
States. This includes all proactive matching as stated above, (FCR to
FCR, FCR to NDNH, and NDNH to FCR). In addition, the FCR will not
process any requests to the FPLS for persons whose case has been
"flagged" with a family violence indicator.

The following points should be considered when entering the Family
Violence Indicator on CSMS:

1.  For new case openings, districts should include in their initial
    procedures an advisement to clients of their right to make the CSMS
    aware of any "safety concerns" which they may have involving
    themselves or their child for whom they are receiving services for
    the purposes of annotating the family violence indicator.

2.  For existing cases, districts may begin identifying cases for which
    the family violence indicator should be annotated on CSMS. Such
    information about domestic violence or child abuse may have been
    made known to the child support unit by:

> The custodial parent.
>
> The domestic violence liaison.
>
> IV-A, MA, IV-E, or other services staff.
>
> The court.

3.  Reasonable evidence may include:

> Phone calls or written correspondence from custodial parents.
>
> Phone calls or written correspondence from agency staff.
>
> Court orders including orders of protection.
>
> Information recorded on IVDJRR.

The values for the Family Violence Indicator are as follows.

> 1\. Y= Request notification of family violence to the FCR. Manually
> set only when prior value is blank.
>
> 2\. V= Family violence indicator sent to the FCR. System set when
> prior value is "Y". Manually set when prior value is "X".
>
> 3\. X= Request removal of family violence indicator to the FCR.
> Manually set only when prior value is "V".
>
> 4\. Blank= No family violence on case at the FCR. System set when
> prior value is "X". Manually set when prior value is "Y".

When a case is identified as a family violence case, the local district
should enter a "Y" in the FVI field on IVDCA1. CSMS will then notify the
FCR, during the weekly process, that domestic violence or child abuse
exists for the CSMS client and **[ALL]{.underline}** associated children
for that client. This FVI will then be set to "V". If the family
violence indicator should be removed, enter an "X" in the FVI field.

**[WEEKLY FCR PROCESS]{.underline}**

Every Friday night we will send a file to the FCR containing all new
eligible cases and any of the following changes which occurred on
case/participant information which has previously been sent to the FCR.

> 1\. Changes to the CSMS Case ID, Respondent ID, Client ID and Child
> Associated ID's when the respondent or client was linked.
>
> 2\. The names and SSN's are changed on the respondent, client, or
> child.
>
> 3\. To add or remove the family violence indicator.
>
> 4\. When a child is added to a case.
>
> 5\. Delete a case from the FCR.

\* \* \*

Sincerely,

Richard Spiers, Director

Systems Operations

Office of Child Support Enforcement

*In New York, an FV Indicator may appear on one of two computer screens.
The first sample below is the "Case Information" screen. This screen
captures an FV Indicator set for a custodial parent or child victim.
(The family violence field "FVI" is highlighted.)*

*The second screen on which an FV Indicator may appear is the
"Respondent Information" screen. As its name suggests, the family
violence field is set on this screen if the noncustodial parent relays
the safety concern. (Again, the family violence field "FV-Ind" is
highlighted.)*

IVDCA1 CHILD SUPPORT MANAGEMENT SYSTEM\* CASE INFO XX/XX/XX XX:XX:XX

NASSAU COUNTY CASE ID X:XXXXXXXXX

ASSOC CASES XX:XX

RSP ID CLI ID CAN CIN CASE STAT

XXXXXXX XXXXXXX XXXXXXX XX XXXXXXXX X

DOE, JOHN NAME DOE, JANE CHILD

SSN DOB SEX ETH PHONE SSN DOB SEX ETH PHONE

xxx-xx-xxxx xxxxxxxx X X xxxxxxxxxx xxx-xx-xxxx xxxxxxxx X X xxxxxxxxxx

CO

123 MAIN STREET MAIL 555 SOUTH STREET

ALBANY, NY XXXXXX ADDR ALBANY, NY XXXXX

123 NORTH STREET RES 555 SOUTH STREET

ALBANY, NY XXXXXX ADDR ALBANY, NY XXXXX

CLIENT REQ APP DATE XXXXXXXX DATE APP SENT CLIENT XXXXXXXX

PET-DOC CNTY-CASE-ID XXXXX-XX CASE-PRTY CONVERT-ID

WORKER-CODE XS TICKLER-REAS CASE-TYPE PURGE-IND

CLI-RSP-REL D TICKLER-DT CASE-OPENED XXXXXX GUARD-IND

VOL-PAY-IND A RSP-DEPARTED CSS-APPLCTN GUARD-DT

CNT-SRV-IND T LOC-OPENED ADDED FCR S **FVI**

TOT-STAT E LOC CLOSED CHANGED FCR-INIT

IVA-CHILD S LOC-REOPENED CLI-NOTICE FCR-UPDT

KEY XMT/PASSOFF

IVDRI1 CHILD SUPPORT MANAGEMENT SYSTEM \* RESPONDENT INFO XX/XX/XX
XX:XX:XX

NASSAU COUNTY RSP-ID XXXXXXX ADDRESS VERIFICATION: MAIL: XX

ASSOC CASE (R) XX:XX RES: XX

RESP CAN XXXXXX\_\_XX SUF CIN DAM-IND **FV-IND** VER: XX

MAILING ADDRESS RESIDENCE ADDRESS T/D: XX

DOE, JOHN DOE, JOHN

123 MAIN STREET 123 MAIN STREET

ALBANY, NY XXXXXX ALBANY, NY XXXXXX

PATERNITY COURT IVA-STAT XX

SUPPORT COURT IVA-CASE-TYPE XX

DOB XXXXXXXX PAT-IND X TOT-ADDR XXX DATES:

SEX X 1EX-LOC-IND X TOT-EMP XXX ADDED XXXXXX

ETH CD X CSE-CAT-IND XX TOT-VER-EMP XXX CHANGED XXXXXX

PHONE XXXXXXXXXX MIG-EMP-IND TOT-REMARKS XXX MIGRATED XXXXXX

WORK CD XX U18-IND TOT-CASES X APRRS DT SENT XXXXXX

SSN XXXXXXXXX APRRS-CD X TOT-ACCTS X WRS ST RECD XXXXXX HIT

ALT SSN XXXXXXXXX HOLD SSN XXXXXXXXX U18 DT RECD XXXXXXNO HIT

DMV-CLIENT-ID

DMV-MOTORIST-ID

KEY XMT/PASSOFF