**U.S. Department of the Interior**

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**FIRES Program Office**

**Standard Operating Procedure**

**Requesting Certificates of Eligibles**

*All requests for certificates of eligibles will be submitted and
honored only through the Servicing Personnel Office (SPO).*

The FIRES Program Office (FPO) will adjudicate Veteran and Indian
Preference prior to issuing any certificates of eligibles.

For locations advertised with no early consideration dates identified,
the FPO will automatically issue certificates within 5 business days
after the closing date of the announcement.

For locations advertised with early consideration dates, the FPO will
automatically issue certificates within 5 days after the early
consideration dates in the vacancy announcement for the identified
locations.

**For additional certificates the SPO must submit a request to the FPO
in one of the following manners:**

1.  For SPO's with internet access, requests must be submitted via the
    on-line request process using either of the following options:

    a.  Request for additional names directly from the on-line
        certificate using the Submit to HR button.

        -   Complete the on-line information as instructed on the
            screen, or as found at the Fire Jobs website for
            HR/Selecting Officials "Instructions for making
            selections/non-use of certificates"

        -   Select the statement "Please refer additional names" from
            the drop down menu in 'Options'

    b.  Request additional names using the on-line request on the Fire
        Jobs website:

        -   Go to [www.firejobs.doi.gov](http://www.firejobs.doi.gov/)

        -   Select the 'HR/Selecting Officials' link, then select the
            'continue' button

        -   Select 'Announcement/Certificate Request Form' option

        -   Select 'Certificate Request Form'

        -   Complete the information and select the "Mail Your Request"
            button

2.  For SPO's without internet access, requests must be submitted by fax
    to 208-433-6460 and include the following information:

    a.  Human Resource Contact

    b.  Phone Number

    c.  Location(s) of Position

    d.  Grade level(s) of certificate

    e.  Announcement Number

    f.  If additional certificate, documentation/certification of
        previous certificate being exhausted *(less than 3 candidates
        available for consideration)*

    g.  Physical mailing address to send certificate(s) *(Do not use PO
        Box addresses)*

**After receipt of certificate request, the FIRES Program Office (FPO)
will:**

1.  Confirm receipt of request to the requestor

2.  Generate a certificate of eligibles within 5 business days after
    receipt of request

3.  Notify the requestor of completion of generated certificate

4.  Provide requestor with internet access information and password, or;
    for locations without internet access a hardcopy certificate and
    applications will be printed and mailed to specified location

**Certificate Information and Criteria:**

-   Certificates issued will be initially valid for 90 days from the
    date of issuance.

    a.  Extensions can be granted for an additional 30 days if
        requested.

    b.  The maximum timeframe a certificate will be valid is 120 days.

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-   Supplemental certificates may be issued once [one]{.underline} of
    the following criteria has been met:

    a.  Original certificate has been returned and a minimum of 30 days
        have lapsed from the date of return, or;

    b.  Original certificate has reached the maximum 120 days, or;

    c.  Original certificate has less than 3 qualified candidates to
        select from

        i.  If 3 or more qualified candidates are on the list,
            documentation regarding the reason for
            non-selection/consideration of the remaining candidates must
            have been provided (i.e. Declined, Did not select Engine
            Crew, Unable to contact, etc.)

    d.  For requests outside of the above scope and extenuating
        circumstances, contact the FIRES Program Office.

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-   Additional certificates will not be issued after the announcement
    has been closed for 45 days

> ***All Veterans, regardless of their answers to the questions, must be
> contacted and have either been offered and accepted or declined an
> offer of employment (reason for declination must be provided)***