![](media/image1.png){width="3.5in" height="3.5in"}

**U.S. DEPARTMENT OF EDUCATION**

**Education Data Exchange Network (EDEN)**

**N043 -- Homeless Served**

**File Specifications**

**Version 3.0**

**SY 2006-07**

**May 2007**

This technical guide was produced under U.S. Department of Education
Contract No. GS00F0049M--ED05P01299 with Perot Systems Government
Services, Inc. Brandon Scott served as the contracting officer's
representative. No official endorsement by the U.S. Department of
Education of any product, commodity, service or enterprise mentioned in
this publication is intended or should be inferred.

**U.S. Department of Education**

Margaret Spellings

*Secretary*

**Office of Planning, Evaluation and Policy Development**

Doug Mesecar

*Acting Assistant Secretary*

![](media/image2.wmf){width="0.6228346456692914in"
height="9.370078740157481e-2in"}

May 2007

This technical guide is in the public domain. Authorization to reproduce
it in whole or in part is granted. While permission to reprint this
publication is not necessary, the citation should be: U.S. Department of
Education, Office of Planning, Evaluation and Policy Development, *N043
-- Homeless Served File Specifications*, Washington, D.C., 2007.

This technical guide is also available on the Department's Web site at:
<http://www.ed.gov/edfacts/>

On request, this publication is available in alternate formats, such as
Braille, large print, or computer diskette. For more information, please
contact the Department's Alternate Format Center at (202) 260--0852 or
(202) 260--0818.

[]{#__RefHeading___Toc166660136 .anchor}DOCUMENT CONTROL

DOCUMENT INFORMATION

  --------------- ---------------------------------------------------------
  **Title:**      N043 -- Homeless Served File Specifications

  **Revision:**   Version 3.0

  **Issue Date:** May 2007

  **Security      Unclassified -- For Official Use Only
  Level:**        

  **Filename:**   306103.doc
  --------------- ---------------------------------------------------------

DOCUMENT HISTORY

+--------+---------+---------------------------------------------------+
| **V    | *       | **Summary of Change**                             |
| ersion | *Date** |                                                   |
| Nu     |         |                                                   |
| mber** |         |                                                   |
+--------+---------+---------------------------------------------------+
| 1.0    |         | Version 1.0 or subsequent updates (i.e. 1.1, 1.2, |
|        |         | etc) of this file specification is used to build  |
|        |         | files for SYs 2003-04 and 2004-05                 |
+--------+---------+---------------------------------------------------+
| 2.0    |         | Version 2.0 or subsequent updates (i.e. 2.1, 2.2, |
|        |         | etc) of this file specification is used to build  |
|        |         | files for SY 2005-06                              |
+--------+---------+---------------------------------------------------+
| 3.0    | May     | Updated for SY 2006-07                            |
|        | 2007    |                                                   |
|        |         | -   3.0: Updated guidance                         |
|        |         |                                                   |
|        |         | -   4.2, 5.2: Updated Definition for Data Group   |
|        |         |                                                   |
|        |         | -   4.2, 5.2: Updated Definition for Grade Level  |
|        |         |     (Program Services)                            |
|        |         |                                                   |
|        |         | -   4.2, 5.2: Updated Definition for Disability   |
|        |         |     Status (IDEA)                                 |
|        |         |                                                   |
|        |         | -   4.2, 5.2: Updated Definition for Migrant      |
|        |         |     Status.                                       |
|        |         |                                                   |
|        |         | -   4.2, 5.2: Updated Definition for Homeless     |
|        |         |     Primary Night Time Residence                  |
|        |         |                                                   |
|        |         | -   4.2, 5.2: Updated Definition for LEP Status   |
|        |         |                                                   |
|        |         | -   4.2, 5.2: Updated Definition and Permitted    |
|        |         |     Values for Homeless Unaccompanied Youth       |
|        |         |     Status                                        |
+--------+---------+---------------------------------------------------+

RELEASE AUTHORIZATION

  ----------------------- -----------------------------------------------
  **Name**                **Signature / Date**

  Author                  

  QA                      

  Release Authority       
  ----------------------- -----------------------------------------------

[]{#__RefHeading___Toc166660137 .anchor}PREFACE

This document provides technical instructions for building files that
can be submitted through the Education Data Exchange Network (EDEN).
This document is used in coordination with the ED*Facts* Workbook and
the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K
through 12, educational data residing at the U.S. Department of
Education. The EDEN Submission System is an electronic system that
facilitates the efficient and timely transmission of data from SEAs to
the U.S. Department of Education.

**Contents**

[**DOCUMENT CONTROL ii**](#__RefHeading___Toc166660136)

[PREFACE iii](#__RefHeading___Toc166660137)

[1.0 PURPOSE 1](#purpose)

[1.1 Changes from the SY 2005--06 File Specifications
1](#changes-from-the-sy-200506-file-specifications)

[1.2 Requirements for Submitting this Data Group
1](#requirements-for-submitting-this-data-group)

[2.0 FILE NAMING CONVENTION 2](#file-naming-convention)

[3.0 GUIDANCE FOR SUBMITTING THIS FILE
3](#guidance-for-submitting-this-file)

[3.1 Population Status 4](#population-status)

[4.0 SEA HOMELESS SERVED FILE 5](#sea-homeless-served-file)

[4.1 Header Record Definition 5](#header-record-definition)

[4.2 Data Record Definition 6](#data-record-definition)

[4.3 SEA Homeless Served File Examples
9](#sea-homeless-served-file-examples)

[4.3.1 Partial Record Sample for Fixed Format SEA Homeless Served File
9](#partial-record-sample-for-fixed-format-sea-homeless-served-file)

[4.3.2 Partial Record Sample for Comma--Delimited File Format SEA
Homeless Served File
10](#partial-record-sample-for-commadelimited-file-format-sea-homeless-served-file)

[4.3.3 Partial Record Sample for Tab--Delimited File Format SEA Homeless
Served File
11](#partial-record-sample-for-tabdelimited-file-format-sea-homeless-served-file)

[5.0 LEA HOMELESS SERVED FILE 12](#lea-homeless-served-file)

[5.1 Header Record Definition 12](#header-record-definition-1)

[5.2 Data Record Definition 13](#data-record-definition-1)

[5.3 LEA Homeless Served File Example
16](#lea-homeless-served-file-example)

[5.3.1 Partial Record Sample for Fixed Format LEA Homeless Served File
16](#partial-record-sample-for-fixed-format-lea-homeless-served-file)

[5.3.2 Partial Record Sample for Comma--Delimited File Format LEA
Homeless Served File
17](#partial-record-sample-for-commadelimited-file-format-lea-homeless-served-file)

[5.3.3 Partial Record Sample for Tab--Delimited File Format LEA Homeless
Served File
18](#partial-record-sample-for-tabdelimited-file-format-lea-homeless-served-file)

# PURPOSE

This document contains instructions for building fixed and delimited
files to submit ED*Facts* Data Group: Homeless Served, ID# 560. The
definition for this data group is in the row "Table Name" in Table
4.2-1.

A separate document contains the XML file formats. General guidance for
constructing all EDEN file types may be found in the ED*Facts* Workbook.

The data in this file specification is currently collected through the
Education for Homeless Children and Youth Program data collection.

## Changes from the SY 2005--06 File Specifications

There have been changes to this file specification:

-   Updated Definition for Data Group

-   Updated Definition for Grade Level (Program Services)

-   Updated Definition for Disability Status (IDEA)

-   Updated Definition for Migrant Status

-   Updated Definition for LEP Status

-   Updated Definition for Homeless Primary Night Time Residence

-   Updated Definition and Permitted Values for Homeless Unaccompanied
    Youth Status

## Requirements for Submitting this Data Group

The data group is submitted at the following levels:

-   SEA

-   LEA -- Only for LEAs with McKinney--Vento programs

Records for LEAs need only include those grade levels offered at the
LEA. For example, if the highest grade at an LEA is 6^th^, the record
for that LEA does not need to include grades 7^th^ through 12^th^.

Data by Vocational Status and Homeless Primary Nighttime Residence is
optional.

The following table indicates the valid combinations of categories and
the sub--totals and/or totals needed for this file. An "X" in the column
indicates that the column must be populated when reporting that
particular category. The total indicator must be either "Y" (Yes) or "N"
(No). If the record is for a detail count, specify an "N" (No). If the
record is for a subtotal or grand total, specify a "Y" (Yes).

**Table 1.2--1: Homeless Served Tables**, Required Categories, and
Applicable Totals

  ------------------------------------------------------------------------------------------------------------------------------------------------
  **Table Name**     **Grade       **Homeless      **Migrant   **Disability   **LEP      **Vocational   **Homeless    **Total       **Comments**
                     Level\        Unaccompanied   Status**    Status         Status\    Education      Primary       Indicator**   
                     (Program      Youth Status**              (IDEA)**       (Only)**   Status**       Nighttime                   
                     Services)**                                                                        Residence**                 
  ------------------ ------------- --------------- ----------- -------------- ---------- -------------- ------------- ------------- --------------
  **HOMELESSSERV**   X                                                                                                N             

  **HOMELESSSERV**                 X                                                                                  N             

  **HOMELESSSERV**                                 X                                                                  N             

  **HOMELESSSERV**                                             X                                                      N             

  **HOMELESSSERV**                                                            X                                       N             

  **HOMELESSSERV**                                                                       X                            N             

  **HOMELESSSERV**                                                                                      X             N             

  **HOMELESSSERV**                                                                                                    Y             Grand Total
  ------------------------------------------------------------------------------------------------------------------------------------------------

# FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an
important consideration for users of the EDEN Data Submission System.
Being able to identify a particular file can greatly facilitate any
technical assistance that may be requested by the State. A maximum of 25
characters (including the file extension) is allowed for the file name.
The following is the naming convention for Homeless Served file
submissions:

sslev**HMLESSVRD**vvvvvv.ext

Where:

> **ss** = Two--character USPS State Abbreviation for the submitting
> SEA.
>
> **lev** = Three--character abbreviation for the level submitted. Use:
>
> SEA for a State Education Agency Homeless Served submission
>
> LEA for a Local Education Agency Homeless Served submission
>
> **Filename** = **HMLESSVRD** (no more than nine digits)
>
> **vvvvvvv** = Up to seven--character alphanumeric string designated by
> the SEA to uniquely identify the individual submission. (e.g.,
> ver0001, v010803)
>
> **.ext** = Three--character file extension identifying the file format
> as follows:

.txt -- fixed format

.csv -- comma--delimited format

.tab -- tab--delimited format

# GUIDANCE FOR SUBMITTING THIS FILE

This file specification collects the unduplicated number of homeless
children/youth who receive services under the McKinney-Vento Program for
the school year. This is not applicable for LEAs without a
McKinney-Vento program.

Homeless is defined as children/youth who lack a fixed, regular, and
adequate nighttime residence, and includes:

(1) students who are sharing the housing of other persons due to loss of
    housing, economic hardship, or a similar reason; are living in
    motels, hotels, trailer parks, or camping grounds due to the lack of
    alternative adequate accommodations; are living in emergency or
    transitional shelters; are abandoned in hospitals; or are awaiting
    foster care placement;

(2) students who have a primary nighttime residence that is a public or
    private place not designed for or ordinarily used as a regular
    sleeping accommodation for human beings (within the meaning of
    section 103(a)(2)(C));

(3) students who are living in cars, parks, public spaces, abandoned
    buildings, substandard housing, bus or train stations, or similar
    settings; and

(4) migratory students who qualify as homeless for the purposes of this
    subtitle because they are living in circumstances described in (1)
    through (3) above.

Note that LEP Status (Only), Migrant Status, Vocational Education
Status, and Unaccompanied Youth Status only require you to report those
students who fall into those groups. The non--LEP, non--Migrant,
non--Vocational Education and Accompanied Youth are not reported.

The homeless primary nighttime residence is determined at the time of
the initial identification as homeless. Below is additional information
about the permitted values for homeless primary nighttime residence:

-   Shelters include transitional housing and awaiting foster care.

-   Doubled-up means living with another family.

-   Unsheltered includes cars, parks, campgrounds, temporary trailers,
    and abandoned buildings.

Fields that are defined as "Number" can contain values with leading
zeros or without leading zeros. Additionally, when submitting fixed
format files, "Number" fields can be either right or left justified.
This applies to the following fields:

-   "Total Records in File" in the Header

-   "File Record Number" in the Data Record

-   "Count" fields in the Data Record, i.e., Student Count

## Population Status

The "Pop" column in the header and data records is coded as follows:

> M - Mandatory, this field must always be populated
>
> A - This field is populated in accordance with table 1.2-1
>
> O - Optional, data in this field is optional

# SEA HOMELESS SERVED FILE

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the SEA Homeless Served File.
The file type is specified in the header record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

Section 4.3 contains examples of the header record.

Table 4.1--1: SEA Homeless Served File Header Record

  -------------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**     **Permitted
  Element      Position**                                                                   Values**
  Name**                                                                                    
  ------------ ------------ ------------ ---------- --------- ----------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file   **SEA
                                                              being submitted.              HOMELESS
                                                                                            SERVED**

  Total        51           10           Number     M         The total number of Data       
  Records in                                                  Records contained in the      
  File                                                        file. The header record is    
                                                              NOT included in this count.   

  File Name    61           25           String     M         File Name and extension are    
  (Including                                                  provided by the SEA. The file 
  file                                                        name should be the same as    
  extension)                                                  the external file name.       
                                                              (Please see *File Naming      
                                                              Convention* in Section 2.0 of 
                                                              this document.)               

  File         86           32           String     M         Any combination of standard    
  Identifier                                                  characters to further         
                                                              identify the file as          
                                                              specified by the SEA, e.g., a 
                                                              date, person's name, and      
                                                              version number.               

  File         118          9            String     M         Enter the Academic School      
  Reporting                                                   Year for which data is being  
  Period                                                      reported. The required format 
                                                              for entering the File         
                                                              Reporting Period is           
                                                              \"CCYY--CCYY\" or \"CCYY      
                                                              CCYY\", where either a hyphen 
                                                              or a space must separate the  
                                                              beginning and ending years,   
                                                              e.g., 2006--2007 or 2006      
                                                              2007.                         

  Filler       127          284          String     M         Leave filler field blank.      

  Carriage     411          1                       M                                       
  Return /                                                                                  
  Line Feed                                                                                 
  (CRLF)                                                                                    
  -------------------------------------------------------------------------------------------------------

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as sub--totals and grand
totals.

Section 4.3 contains examples of Data Records.

Table 4.2--1: SEA Homeless Served File Data Records

+---------+----+---+----+---+-------------------------+-------------+
| **Data  | ** | * | ** | * | **Definition /          | **Permitted |
| Element | St | * | Ty | * | Comments**              | Values**    |
| Name**  | ar | L | pe | P |                         |             |
|         | t\ | e | ** | o |                         |             |
|         | Po | n |    | p |                         |             |
|         | si | g |    | * |                         |             |
|         | ti | t |    | * |                         |             |
|         | on | h |    |   |                         |             |
|         | ** | * |    |   |                         |             |
|         |    | * |    |   |                         |             |
+=========+====+===+====+===+=========================+=============+
| File    | 1  | 6 | Nu | M | A sequential number     |             |
| Record  |    |   | mb |   | assigned by the State   |             |
| Number  |    |   | er |   | that is unique to each  |             |
|         |    |   |    |   | row entry within the    |             |
|         |    |   |    |   | file.                   |             |
+---------+----+---+----+---+-------------------------+-------------+
| **ID    | 7  | 2 | St | M | The two--digit Federal  | For a list  |
| 559\    |    |   | ri |   | Information Processing  | of valid    |
| **FIPS  |    |   | ng |   | Standards (FIPS) for    | FIPS State  |
| State   |    |   |    |   | the state, District of  | Codes,      |
| Code    |    |   |    |   | Columbia, and the       | refer to    |
|         |    |   |    |   | possessions and freely  | the         |
|         |    |   |    |   | associated areas of the | ED*Facts*   |
|         |    |   |    |   | United States (e.g.,    | Workbook.   |
|         |    |   |    |   | Puerto Rico).           |             |
+---------+----+---+----+---+-------------------------+-------------+
| **ID    | 9  | 2 | St | M | A number used in EDEN   | **01** --   |
| 570\    |    |   | ri |   | to uniquely identify    | State       |
| **State |    |   | ng |   | state agencies. This ID | Education   |
| Agency  |    |   |    |   | cannot be updated       | Agency      |
| Number  |    |   |    |   | through this file.      |             |
+---------+----+---+----+---+-------------------------+-------------+
| Filler  | 11 | 1 | St | M | Leave filler field      |             |
|         |    | 4 | ri |   | blank.                  |             |
|         |    |   | ng |   |                         |             |
+---------+----+---+----+---+-------------------------+-------------+
| Filler  | 25 | 2 | St | M | Leave filler field      |             |
|         |    | 0 | ri |   | blank.                  |             |
|         |    |   | ng |   |                         |             |
+---------+----+---+----+---+-------------------------+-------------+
| Table   | 45 | 2 | St | M | The unduplicated number | **HOM       |
| Name    |    | 0 | ri |   | of homeless             | ELESSSERV** |
|         |    |   | ng |   | children/youth who      |             |
|         |    |   |    |   | receive services under  |             |
|         |    |   |    |   | the McKinney--Vento     |             |
|         |    |   |    |   | Program.                |             |
+---------+----+---+----+---+-------------------------+-------------+
| Grade   | 65 | 1 | St | A | The grade level or      | **PK** --   |
| Level   |    | 5 | ri |   | primary instructional   | Pre--Ki     |
| (       |    |   | ng |   | level of students       | ndergarten\ |
| Program |    |   |    |   | receiving services.     | **KG** --   |
| Se      |    |   |    |   |                         | Ki          |
| rvices) |    |   |    |   |                         | ndergarten\ |
|         |    |   |    |   |                         | **01** --   |
|         |    |   |    |   |                         | Grade 1\    |
|         |    |   |    |   |                         | **02** --   |
|         |    |   |    |   |                         | Grade 2\    |
|         |    |   |    |   |                         | **03** --   |
|         |    |   |    |   |                         | Grade 3\    |
|         |    |   |    |   |                         | **04** --   |
|         |    |   |    |   |                         | Grade 4\    |
|         |    |   |    |   |                         | **05** --   |
|         |    |   |    |   |                         | Grade 5\    |
|         |    |   |    |   |                         | **06** --   |
|         |    |   |    |   |                         | Grade 6\    |
|         |    |   |    |   |                         | **07** --   |
|         |    |   |    |   |                         | Grade 7\    |
|         |    |   |    |   |                         | **08** --   |
|         |    |   |    |   |                         | Grade 8\    |
|         |    |   |    |   |                         | **09** --   |
|         |    |   |    |   |                         | Grade 9\    |
|         |    |   |    |   |                         | **10** --   |
|         |    |   |    |   |                         | Grade 10\   |
|         |    |   |    |   |                         | **11** --   |
|         |    |   |    |   |                         | Grade 11\   |
|         |    |   |    |   |                         | **12** --   |
|         |    |   |    |   |                         | Grade 12\   |
|         |    |   |    |   |                         | **AE** --   |
|         |    |   |    |   |                         | Adult       |
|         |    |   |    |   |                         | Education\  |
|         |    |   |    |   |                         | **MISSING\  |
|         |    |   |    |   |                         | NOTCOLLECT  |
|         |    |   |    |   |                         | --** Not    |
|         |    |   |    |   |                         | Collected   |
+---------+----+---+----+---+-------------------------+-------------+
| Filler  | 80 | 1 | St | M | Leave filler field      |             |
|         |    | 5 | ri |   | blank.                  |             |
|         |    |   | ng |   |                         |             |
+---------+----+---+----+---+-------------------------+-------------+
| Filler  | 95 | 1 | St | M | Leave filler field      |             |
|         |    | 5 | ri |   | blank.                  |             |
|         |    |   | ng |   |                         |             |
+---------+----+---+----+---+-------------------------+-------------+
| Dis     | 1  | 1 | St | A | Children having mental  | **WDIS --** |
| ability | 10 | 5 | ri |   | retardation, a hearing  | Children    |
| Status  |    |   | ng |   | impairment including    | with one or |
| (IDEA)  |    |   |    |   | deafness, a speech or   | more        |
|         |    |   |    |   | language impairment, a  | d           |
|         |    |   |    |   | visual impairment       | isabilities |
|         |    |   |    |   | including blindness,    | (IDEA)**\   |
|         |    |   |    |   | serious emotional       | WODIS --**  |
|         |    |   |    |   | disturbance (hereafter  | Children    |
|         |    |   |    |   | referred to as          | without     |
|         |    |   |    |   | emotional disturbance), | disa        |
|         |    |   |    |   | an orthopedic           | bilities**\ |
|         |    |   |    |   | impairment, autism,     | MISSING\    |
|         |    |   |    |   | traumatic brain injury, | NOTCOLLECT  |
|         |    |   |    |   | developmental delay,    | --** Not    |
|         |    |   |    |   | another health          | Collected   |
|         |    |   |    |   | impairment, a specific  |             |
|         |    |   |    |   | learning disability,    |             |
|         |    |   |    |   | deaf-blindness, or      |             |
|         |    |   |    |   | multiple disabilities,  |             |
|         |    |   |    |   | and who, by reason      |             |
|         |    |   |    |   | thereof, receive        |             |
|         |    |   |    |   | special education and   |             |
|         |    |   |    |   | related services under  |             |
|         |    |   |    |   | the Individuals with    |             |
|         |    |   |    |   | Disabilities Education  |             |
|         |    |   |    |   | Act (IDEA) according to |             |
|         |    |   |    |   | an individualized       |             |
|         |    |   |    |   | education program       |             |
|         |    |   |    |   | (IEP), individual       |             |
|         |    |   |    |   | family service plan     |             |
|         |    |   |    |   | (IFSP), or service      |             |
|         |    |   |    |   | plan.                   |             |
+---------+----+---+----+---+-------------------------+-------------+
| LEP     | 1  | 1 | St | A | An indication that      | **LEP** --  |
| Status  | 25 | 5 | ri |   | students have been      | Limited     |
| (Only)  |    |   | ng |   | assessed and determined | English     |
|         |    |   |    |   | to be limited English   | proficient  |
|         |    |   |    |   | proficient.             | (LEP)       |
|         |    |   |    |   |                         | Student **\ |
|         |    |   |    |   |                         | MISSING\    |
|         |    |   |    |   |                         | NOTCOLLECT  |
|         |    |   |    |   |                         | --** Not    |
|         |    |   |    |   |                         | Collected   |
+---------+----+---+----+---+-------------------------+-------------+
| Migrant | 1  | 1 | St | A | An indication of        | **MS** --   |
| Status  | 40 | 5 | ri |   | whether students are    | Migrant     |
|         |    |   | ng |   | migrants. Students who  | Students\   |
|         |    |   |    |   | are, or whose parents   | **MISSING\  |
|         |    |   |    |   | or spouses are,         | N           |
|         |    |   |    |   | migratory agricultural  | OTCOLLECT** |
|         |    |   |    |   | workers, including      | -- Not      |
|         |    |   |    |   | migratory dairy         | Collected   |
|         |    |   |    |   | workers, or migratory   |             |
|         |    |   |    |   | fishers, and who, in    |             |
|         |    |   |    |   | the preceding 36        |             |
|         |    |   |    |   | months, in order to     |             |
|         |    |   |    |   | obtain, or accompany    |             |
|         |    |   |    |   | such parents or         |             |
|         |    |   |    |   | spouses, in order to    |             |
|         |    |   |    |   | obtain, temporary or    |             |
|         |    |   |    |   | seasonal employment in  |             |
|         |    |   |    |   | agricultural or fishing |             |
|         |    |   |    |   | work (A) have moved     |             |
|         |    |   |    |   | from one LEA to         |             |
|         |    |   |    |   | another; (B) in a State |             |
|         |    |   |    |   | that is comprised of a  |             |
|         |    |   |    |   | single LEA, have moved  |             |
|         |    |   |    |   | from one administrative |             |
|         |    |   |    |   | area to another within  |             |
|         |    |   |    |   | such LEA; or (C) reside |             |
|         |    |   |    |   | in an LEA of more than  |             |
|         |    |   |    |   | 15,000 square miles,    |             |
|         |    |   |    |   | and migrate a distance  |             |
|         |    |   |    |   | of 20 miles or more to  |             |
|         |    |   |    |   | a temporary residence   |             |
|         |    |   |    |   | to engage in a fishing  |             |
|         |    |   |    |   | activity. (34 CFR       |             |
|         |    |   |    |   | 200.81)                 |             |
+---------+----+---+----+---+-------------------------+-------------+
| Voc     | 1  | 1 | St | A | Students who are        | **VES** --  |
| ational | 55 | 5 | ri |   | receiving vocational    | Vocational  |
| Ed      |    |   | ng |   | instruction.            | Education   |
| ucation |    |   |    |   |                         | Student\    |
| Status  |    |   |    |   |                         | **MISSING\  |
|         |    |   |    |   |                         | N           |
|         |    |   |    |   |                         | OTCOLLECT** |
|         |    |   |    |   |                         | -- Not      |
|         |    |   |    |   |                         | Collected   |
+---------+----+---+----+---+-------------------------+-------------+
| H       | 1  | 1 | St | A | The type of nighttime   | **S** --    |
| omeless | 70 | 5 | ri |   | residence for homeless  | Shelters\   |
| Primary |    |   | ng |   | students.               | **D** --    |
| Ni      |    |   |    |   |                         | D           |
| ghttime |    |   |    |   |                         | oubled--up\ |
| Re      |    |   |    |   |                         | **U** --    |
| sidence |    |   |    |   |                         | Unsheltered |
|         |    |   |    |   |                         |             |
|         |    |   |    |   |                         | **HM** --   |
|         |    |   |    |   |                         | Hot         |
|         |    |   |    |   |                         | els/Motels\ |
|         |    |   |    |   |                         | **O** --    |
|         |    |   |    |   |                         | Other\      |
|         |    |   |    |   |                         | **MISSING\  |
|         |    |   |    |   |                         | N           |
|         |    |   |    |   |                         | OTCOLLECT** |
|         |    |   |    |   |                         | -- Not      |
|         |    |   |    |   |                         | Collected   |
+---------+----+---+----+---+-------------------------+-------------+
| H       | 1  | 1 | St | A | An indication of        | **UY --**   |
| omeless | 85 | 5 | ri |   | whether homeless youths | Un          |
| Unacco  |    |   | ng |   | were unaccompanied by   | accompanied |
| mpanied |    |   |    |   | parents, legal          | Youth**\    |
| Youth   |    |   |    |   | guardians or other      | MISSING\    |
| Status  |    |   |    |   | adults.                 | NOTCOLLECT  |
|         |    |   |    |   |                         | --** Not    |
|         |    |   |    |   |                         | Collected   |
+---------+----+---+----+---+-------------------------+-------------+
| Total   | 2  | 1 | St | M | An indicator that       | **N** --    |
| In      | 00 |   | ri |   | defines the count level | specifies   |
| dicator |    |   | ng |   | (i.e., detail level,    | detail      |
|         |    |   |    |   | subtotal level or grand | level\      |
|         |    |   |    |   | total level).           | **Y** --    |
|         |    |   |    |   |                         | specifies a |
|         |    |   |    |   |                         | subtotal or |
|         |    |   |    |   |                         | grand total |
|         |    |   |    |   |                         | level       |
+---------+----+---+----+---+-------------------------+-------------+
| Expl    | 2  | 2 | St | O | Submitted files will be |             |
| anation | 01 | 0 | ri |   | processed through       |             |
|         |    | 0 | ng |   | various edit checks.    |             |
|         |    |   |    |   | When unusual conditions |             |
|         |    |   |    |   | are detected, warning   |             |
|         |    |   |    |   | errors may be issued,   |             |
|         |    |   |    |   | even though the data    |             |
|         |    |   |    |   | may be valid. When this |             |
|         |    |   |    |   | occurs, an explanation  |             |
|         |    |   |    |   | responding to the       |             |
|         |    |   |    |   | warning may be          |             |
|         |    |   |    |   | submitted with the      |             |
|         |    |   |    |   | data, or after files    |             |
|         |    |   |    |   | have been processed.    |             |
|         |    |   |    |   | The U.S. Department of  |             |
|         |    |   |    |   | Education will verify   |             |
|         |    |   |    |   | explanations, and after |             |
|         |    |   |    |   | verification, accept    |             |
|         |    |   |    |   | the data.               |             |
+---------+----+---+----+---+-------------------------+-------------+
| Student | 4  | 1 | Nu | M | If the count provided   |             |
| Count   | 01 | 0 | mb |   | is either a subtotal or |             |
|         |    |   | er |   | grand total, it must be |             |
|         |    |   |    |   | equal to or greater     |             |
|         |    |   |    |   | than the sum of its     |             |
|         |    |   |    |   | parts.                  |             |
+---------+----+---+----+---+-------------------------+-------------+
| C       | 4  | 1 |    | M |                         |             |
| arriage | 11 |   |    |   |                         |             |
| Retu    |    |   |    |   |                         |             |
| rn/Line |    |   |    |   |                         |             |
| Feed    |    |   |    |   |                         |             |
| (CRLF)  |    |   |    |   |                         |             |
+---------+----+---+----+---+-------------------------+-------------+

## SEA Homeless Served File Examples

### Partial Record Sample for Fixed Format SEA Homeless Served File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format SEA Homeless Served File

The following text shows the header row and data rows.[^1]

### Partial Record Sample for Tab--Delimited File Format SEA Homeless Served File

The following text shows the header row and data rows.[^2]

# LEA HOMELESS SERVED FILE 

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the LEA Homeless Served File.
The file type is specified in the header record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

See Section 5.3 for examples of the header record.

Table 5.1--1: LEA Homeless Served File Header Record

  -----------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**   **Permitted
  Element      Position**                                                                 Values**
  Name**                                                                                  
  ------------ ------------ ------------ ---------- --------- --------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file **LEA
                                                              being submitted.            HOMELESS
                                                                                          SERVED**

  Total        51           10           Number     M         The total number of Data    
  Records in                                                  Records contained in the    
  File                                                        file. The header record is  
                                                              NOT included in this count. 

  File Name    61           25           String     M         File Name and extension are 
  (Including                                                  provided by the SEA. The    
  file                                                        file name should be the     
  extension)                                                  same as the external file   
                                                              name. (Please see *File     
                                                              Naming Convention* in       
                                                              Section 2.0 of this         
                                                              document.)                  

  File         86           32           String     M         Any combination of standard 
  Identifier                                                  characters to further       
                                                              identify the file as        
                                                              specified by the SEA, e.g., 
                                                              a date, person's name, and  
                                                              version number.             

  File         118          9            String     M         Enter the Academic School   
  Reporting                                                   Year for which data is      
  Period                                                      being reported. The         
                                                              required format for         
                                                              entering the File Reporting 
                                                              Period is \"CCYY--CCYY\" or 
                                                              \"CCYY CCYY\", where either 
                                                              a hyphen or a space must    
                                                              separate the beginning and  
                                                              ending years, e.g.,         
                                                              2006--2007 or 2006--2007.   

  Filler       127          284          String     M         Leave filler field blank.   

  Carriage     411          1                       M                                     
  Return /                                                                                
  Line Feed                                                                               
  (CRLF)                                                                                  
  -----------------------------------------------------------------------------------------------------

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as sub--totals and grand
totals.

See Section 5.3 for examples of the Data Record.

Table 5.2--1: LEA Homeless Served File Data Records

  --------------------------------------------------------------------------------------------------------------
  **Data Element  **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**  **Permitted Values**
  Name**          Position**                                                                
  --------------- ------------ ------------ ---------- --------- -------------------------- --------------------
  File Record     1            6            Number     M         A sequential number         
  Number                                                         assigned by the State that 
                                                                 is unique to each row      
                                                                 entry within the file.     

  **ID 559\       7            2            String     M         The two--digit Federal     For a list of valid
  **FIPS State                                                   Information Processing     FIPS State Codes,
  Code                                                           Standards (FIPS) for the   refer to the
                                                                 state, District of         ED*Facts* Workbook.
                                                                 Columbia, and the          
                                                                 possessions and freely     
                                                                 associated areas of the    
                                                                 United States (e.g.,       
                                                                 Puerto Rico).              

  **ID 570\       9            2            String     M         A number used in EDEN to   **01** -- State
  **State Agency                                                 uniquely identify state    Education Agency
  Number                                                         agencies. This ID cannot   
                                                                 be updated through this    
                                                                 file.                      

  **ID 4\         11           14           String     M         The identifier assigned to  
  **State LEA                                                    a local education agency   
  Identifier                                                     (LEA) by the State         
                                                                 Education Agency (SEA).    
                                                                 Also known as State LEA    
                                                                 ID. This ID is a required  
                                                                 field. This data element   
                                                                 cannot be updated through  
                                                                 this file.                 

  Filler          25           20           String     M         Leave filler field blank.   

  Table Name      45           20           String     M         The unduplicated number of **HOMELESSSERV**
                                                                 homeless children/youth    
                                                                 who receive services under 
                                                                 the McKinney--Vento        
                                                                 Program.                   

  Grade Level     65           15           String     A         The grade level or primary **PK** --
  (Program                                                       instructional level of     Pre--Kindergarten\
  Services)                                                      students receiving         **KG** --
                                                                 services.                  Kindergarten\
                                                                                            **01** -- Grade 1\
                                                                                            **02** -- Grade 2\
                                                                                            **03** -- Grade 3\
                                                                                            **04** -- Grade 4\
                                                                                            **05** -- Grade 5\
                                                                                            **06** -- Grade 6\
                                                                                            **07** -- Grade 7\
                                                                                            **08** -- Grade 8\
                                                                                            **09** -- Grade 9\
                                                                                            **10** -- Grade 10\
                                                                                            **11** -- Grade 11\
                                                                                            **12** -- Grade 12\
                                                                                            **AE** -- Adult
                                                                                            Education\
                                                                                            **MISSING\
                                                                                            NOTCOLLECT --** Not
                                                                                            Collected

  Filler          80           15           String     M         Leave filler field blank.  ** **

  Filler          95           15           String     M         Leave filler field blank.  ** **

  Disability      110          15           String     A         An indication of whether   **WDIS --** Children
  Status (IDEA)                                                  children have one or more  with one or more
                                                                 disabilities. Children     disabilities
                                                                 having mental retardation, (IDEA)**\
                                                                 a hearing impairment       WODIS --** Children
                                                                 including deafness, a      without
                                                                 speech or language         disabilities**\
                                                                 impairment, a visual       MISSING\
                                                                 impairment including       NOTCOLLECT --** Not
                                                                 blindness, serious         Collected
                                                                 emotional disturbance      
                                                                 (hereafter referred to as  
                                                                 emotional disturbance), an 
                                                                 orthopedic impairment,     
                                                                 autism, traumatic brain    
                                                                 injury, developmental      
                                                                 delay, another health      
                                                                 impairment, a specific     
                                                                 learning disability,       
                                                                 deaf-blindness, or         
                                                                 multiple disabilities, and 
                                                                 who, by reason thereof,    
                                                                 receive special education  
                                                                 and related services under 
                                                                 the Individuals with       
                                                                 Disabilities Education Act 
                                                                 (IDEA) according to an     
                                                                 individualized education   
                                                                 program (IEP), individual  
                                                                 family service plan        
                                                                 (IFSP), or service plan.   

  LEP Status      125          15           String     A         An indication that         **LEP** -- Limited
  (Only)                                                         students have been         English proficient
                                                                 assessed and determined to (LEP) Student **\
                                                                 be limited English         MISSING\
                                                                 proficient.                NOTCOLLECT --** Not
                                                                                            Collected

  Migrant Status  140          15           String     A         An indication of whether   **MS** -- Migrant
                                                                 students are migrants.     Students\
                                                                 Students who are, or whose **MISSING\
                                                                 parents or spouses are,    NOTCOLLECT** -- Not
                                                                 migratory agricultural     Collected
                                                                 workers, including         
                                                                 migratory dairy workers,   
                                                                 or migratory fishers, and  
                                                                 who, in the preceding 36   
                                                                 months, in order to        
                                                                 obtain, or accompany such  
                                                                 parents or spouses, in     
                                                                 order to obtain, temporary 
                                                                 or seasonal employment in  
                                                                 agricultural or fishing    
                                                                 work (A) have moved from   
                                                                 one LEA to another; (B) in 
                                                                 a State that is comprised  
                                                                 of a single LEA, have      
                                                                 moved from one             
                                                                 administrative area to     
                                                                 another within such LEA;   
                                                                 or (C) reside in an LEA of 
                                                                 more than 15,000 square    
                                                                 miles, and migrate a       
                                                                 distance of 20 miles or    
                                                                 more to a temporary        
                                                                 residence to engage in a   
                                                                 fishing activity. (34 CFR  
                                                                 200.81)                    

  Vocational      155          15           String     A         Students who are receiving **VES** --
  Education                                                      vocational instruction.    Vocational Education
  Status                                                                                    Student\
                                                                                            **MISSING\
                                                                                            NOTCOLLECT** -- Not
                                                                                            Collected

  Homeless        170          15           String     A         The type of nighttime      **S** -- Shelters\
  Primary                                                        residence for homeless     **D** --
  Nighttime                                                      students.                  Doubled--up\
  Residence                                                                                 **U** --
                                                                                            Unsheltered\
                                                                                            **HM** --
                                                                                            Hotels/Motels\
                                                                                            **O** -- Other\
                                                                                            **MISSING\
                                                                                            NOTCOLLECT** -- Not
                                                                                            Collected

  Homeless        185          15           String     A         An indication of whether   **UY --**
  Unaccompanied                                                  homeless youths were       Unaccompanied Youth
  Youth Status                                                   unaccompanied by parents,  **\
                                                                 legal guardians or other   MISSING\
                                                                 adults.                    NOTCOLLECT --** Not
                                                                                            Collected

  Total Indicator 200          1            String     M         An indicator that defines  **N** -- specifies
                                                                 the count level (i.e.,     detail level\
                                                                 detail level, subtotal     **Y** -- specifies a
                                                                 level or grand total       subtotal or grand
                                                                 level).                    total level

  Explanation     201          200          String     O         Submitted files will be     
                                                                 processed through various  
                                                                 edit checks. When unusual  
                                                                 conditions are detected,   
                                                                 warning errors may be      
                                                                 issued, even though the    
                                                                 data may be valid. When    
                                                                 this occurs, an            
                                                                 explanation responding to  
                                                                 the warning may be         
                                                                 submitted with the data,   
                                                                 or after files have been   
                                                                 processed. The U.S.        
                                                                 Department of Education    
                                                                 will verify explanations,  
                                                                 and after verification,    
                                                                 accept the data.           

  Student Count   401          10           Number     M         If the count provided is    
                                                                 either a subtotal or grand 
                                                                 total, it must be equal to 
                                                                 or greater than the sum of 
                                                                 its parts.                 

  Carriage Return 411          1                       M                                     
  / Line Feed                                                                               
  (CRLF)                                                                                    
  --------------------------------------------------------------------------------------------------------------

## LEA Homeless Served File Example 

### Partial Record Sample for Fixed Format LEA Homeless Served File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format LEA Homeless Served File

The following text shows the header row and data rows.[^3]

### Partial Record Sample for Tab--Delimited File Format LEA Homeless Served File

The following text shows the header row and data rows.[^4]

![](media/image1.png){width="1.5in" height="1.5in"}

Our mission is to ensure equal access to education and to promote
educational excellence throughout the nation.

www.ed.gov

[^1]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error

[^2]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error

[^3]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error

[^4]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error