INDIVIDUAL ACQUISITION PLAN

SUPPLY OR SERVICE CONTRACT

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  Solicitation                       Contract       
  No:                                Specialist     
                                     Name/Phone:    

  Requisition                        Technical      
  No.:                               Contact:       

  Solicitation                                      
  Title:                                            
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Use this form to document data and decisions on the requirement, and to
plan the acquisition strategy for solicitation and award. This form
shall be coordinated with staff having an interest in the data, e.g.
BUDS, Funding, etc. The original shall be signed by the Contract
Specialist and Contracting Officer. The original shall be retained in
the contract file; furnish a copy for the customer.

[DESIGN AND ACQUISITION TEAM MEMBERS:]{.underline}

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  NAME                  TITLE/CODE                    PHONE

                        Project Manager               

                        Specification Writer          

                        IGCE Preparer                 

                        Contract Specialist           

                        Contracting Officer           

                        Contracting Officer\'s        
                        Representative                

                        Alternate Contracting         
                        Officer\'s Representative     

                        Technical Contract            
                        Administrator                 

                        Technical Contact             
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1.  [ACQUISITION BACKGROUND AND OBJECTIVES:]{.underline}

    1.  Statement of the requirement.

> 1.2. In the initial interview with customer, determine the answers to
> the following questions in order to ascertain if special clauses need
> to be included in the solicitation
>
> 1.2.1 Will the procurement require work on a Government installation,
> which is greater than a few brief visits per month? (Y/N) *\[If yes,
> include appropriate insurance clauses\]*
>
> 1.2.3 Is the inclusion of a higher-level contract quality requirement
> appropriate? (Y/N) *\[if yes, include A52.204-03 Approval of Contract@
> clause*\]
>
> 1.2.5 Does the Government anticipate potential difficulties during the
> transition from one Contractor to another or to the Government at the
> end of the contract and are the services vital to the Government?
> (Y/N) Examples include services in remote locations & personnel with
> special security clearance. *\[If yes, include appropriate option
> clause per FAR Part 17\]*
>
> 1.2.6 Is it desirous to acquire unlimited rights in technical data
> contained in the proposal? (Y/N) \[*If so, include the appropriate
> clauses from FAR Part 27\]*
>
> 1.3 State whether or not the acquisition involves the furnishing of
> construction, supplies, or services or some combination of the three
> types of work. If a combination is involved, review FAR 36.101(c) and
> FAR 22.4 and specify the planned approach for preparation of the
> solicitation, e.g., separate the various solicitation sections (B
> through M) into construction, supply, and/or service; use only the
> clauses related to the predominant portion of the work throughout the
> solicitation; or identify each contract clause or solicitation
> provision as applying to either construction, supply and/or service or
> all of the above (if this alternative is selected include a clause
> clarifying how this method of identification works, e.g. use of C, S
> or C&S for \"Construction,\" \"Supply,\" or \"Service.\"
>
> 1.4 Capability or performance. Identify any definitive contractor
> capabilities or any specification performance characteristics which
> will be stated in the solicitation \[the purpose is to ensure that the
> statement of work states only contractor capability or performance
> characteristics that reflect the agency\'s minimum needs; reflect the
> capabilities available in the marketplace; and promote full and open
> competition (i.e., are not restrictive).\]
>
> 1.5 Applicable conditions. State all significant conditions affecting
> the acquisition, e.g., requirements for compatibility with existing or
> future systems/program; any known cost, schedule, and capability or
> performance constraints.
>
> 1.5.1 If equipment is an end-item deliverable under the contract,
> enter rationale and determination for acquiring by lease or purchase?
> \[See FAR Subpart 7.4 for guidance and the factors to be considered.\]
>
> 1.5.2 List any other contracting considerations that need to be
> addressed.
>
> 1.5.3 Consideration & decision on use of metrics: \[ \] hard, \[ \]
> soft (dual dimensions), \[ \] will not be used.
>
> 1.6 Selection and Development of Requirements Documents \[FAR 11.101\]
> [^1].
>
> 1.6.1 Explain the choice of product description types to be used (See
> FAR Part 11.1, noting the order of precedence stated at FAR
> 11.101(a)).
>
> 1.6.2 Advise customer of FAR requirement at FAR Subpart 11.3 (also see
> FAR 23.4 and 23.7) for maximum practicable use of post-consumer &
> environmentally preferable materials and indicate if post-consumer or
> environmentally preferable materials that meet the Government=s
> minimum needs can be specified:

Yes No . If yes, identify the materials.

> 1.6.3 Will the specifications contain products referred to by \"brand
> name or equal\" description? \[ \] Yes \[ \] No. If the answer is yes,
> complete items (a), (b) and (c) below.

a.  Will the products referred to by \"brand name or equal\" description
    have a material effect on the acceptability of a deliverable end
    item (See WBR 1410.004-70)? \[ \] Yes \[ \] No

**\[Check which of the following is applicable\]**

b.  \[ \] If the answer is yes, use the Brand Name or Equal clause at
    DIAR 1452.210-70 which requires evaluation of equal products prior
    to award and insert the clause WBR 1452.210-90, Brand Name or Equal
    Products - Evaluation Prior to Award in Section B.

c.  \[ \] If the answer is no, a written determination to the contract
    file is required. Comply with FAR 11.104, DIAR 1410.004[^2], & WBR
    1410.004 and WBR 1410.004-70, and prepare supporting documentation.
    Use the WBR deviation to Brand Name or Equal clause at WBR
    1452.210-70, which permits evaluation of equal products after award.
    Also insert the clause 1452.210-70 in Section H and enter the
    manufacturer, make/model/catalog number and specification paragraph
    in the Table at the end of the clause to notify offerors of the
    identity of those items to be evaluated AFTER award.

> 1.6.4 Briefly explain the rationale for use of brand-name or
> brand-name or equal requirements.
>
> 1.6.5 Are there copyright issues that need to be addressed? \[applies
> to any procurement where the contractor will produce data or be
> provided with data that will be converted during the course of th e
> contract\] If so, review the regulations at FAR Part 27 to determine
> the appropriate rights in data clause to include in the contract.
>
> 1.7 Delivery or performance-period requirements. (State delivery
> period requested by Customer)
>
> 1.7.1 Describe the basis for establishing delivery of performance
> period requirements (See FAR 11.4).
>
> 1.7.2 Explain and provide reasons for any urgency if it results in
> less than normal delivery period or constitutes justification for not
> providing for full and open competition.
>
> 1.7.3 Liquidated damages clause required: \[ \] No, \[ \] Yes,
> document the basis for calculating the rates(s) per FAR 11.5 and WBR
> 1411.25\]
>
> 1.7.4 Special Loading, Packing, or Packaging Requirements. Identify
> clauses to be included in solicitation if special requirements exist.
>
> 1.7.5 Enter the type of FOB: (ORIGIN) fob origin; (DEST) fob
> destination; (BOTH) origin and destination; (EITHER) origin or
> destination at contractor\'s discretion; (N/A) not applicable; or
> (OTHER) other (e.g., f.a.s. vessel)
>
> 1.7.6 Enter the type of destination delivery; (1) f.o.b. destination;
> or (2) f.o.b. destination within consignee\'s premises.
>
> 1.7.7 Are transportation charges for the account of the contractor and
> may the charges need adjustment because of diversion of shipments?
> (Y/N)
>
> 1.8 Cost/Benefit Considerations. Discuss the expected cost, benefits
> or consequences of utilizing alternative cost, capability,
> performance, or schedule approaches . (Note: If a VE Study will be or
> has been conducted, obtain a copy and refer the reader to the location
> of that document in the contract file, which will identify the
> cost/benefit considerations and the selected alternative.
>
> 1.9 Risks. Discuss technical, cost, and schedule risks and describe
> efforts planned or underway to reduce risk and consequences of failure
> to achieve goals, e.g., condensed time for delivery.
>
> 1.10 Independent Government cost estimate (IGCE). Identify who will
> prepare the IGCE and the projected time for IGCE receipt (FAR
> 15.803(b) and indicate if detailed cost analysis will be used in the
> IGCE preparation (for negotiated acquisitions only).
>
> 1.10.1 Enter the preliminary cost estimate (obtain from requisition).
>
> 1.11 Clearances
>
> 1.11.1 Pre-solicitation Clearances Required. \[ \] Yes \[ \] No. \[If
> yes, identify the required internal clearances, e.g., ROW, 402 permit,
> 404 permit, special crossing, licensing or other agreements from
> Federal, State, or Local Government Agencies, and the staff
> responsible for obtaining them.\]

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> 1.11.2 Environmental considerations. Discuss environmental issues, the
> applicability of an environmental assessment or EIS \[See 40 CFR
> 1502\], proposed resolution of environmental issues, and any
> environment-related requirements to be included in solicitation. NOT
> REQUIRED
>
> 1.11.3 Special Preaward Clearances. \[ \] Yes \[ \] No. \[If yes,
> identify the required clearances, e.g., special county or state
> agreements from Federal, State, or Local Government Agencies; Legal
> Review, D-7800 approval, etc. and the staff responsible for obtaining
> them.\]

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2.  [PLAN OF ACTION]{.underline}

> 2.1 Sources.

\[ \] Set‑Aside for: \[ \] Small business, \[ \] Not set‑aside

\[ \] 8(a) reservation

\[ \] HBCU consideration

\[ \] List potential sources:

> 2.2 Extent of competition \[Check all appropriate responses\]

\[ \] Full and open competition

\[ \] Architect-Engineer (A-E) procedures (P.L. 92‑582)

\[ \] Other than full and open competition \[Separate JOTFOC required
per FAR 6.303\]

\[ \] Contracting with the Small Business Administration (15 U.S.C
637(a))

> \[ \] CBD Pre-solicitation notice: \[ \] No, \[ \] Yes (construction
> \>\$100K), \[per FAR 5.204, 15.201 & 36.213-2\]

\[ \] Pre-solicitation Notice to prospective bidders on SF-1417 \[ \] No
\[ \] Yes \[See FAR 36.302\]

\[ \] CBD synopsis: \[ \] Yes, \[ \] No, If no, list FAR exception: FAR
5.202 & obtain approval of AS/PMB \[1405.202

> 2.3 Source selection procedures.

\[ \] Not applicable due to only one source

\[ \] Price and price‑related factors only

\[ \] Price/technical factors - describe evaluation factors and specify
weight:

\[ \] Indicate membership of technical proposal evaluation committee
(TPEC):

> 2.4 Contracting Considerations.
>
> 2.4.1 Discuss contract type selection. \[Document basis for contract
> type per FAR 16.103(d)\]
>
> \[ \] Firm‑fixed‑price type: \[ \] FFP, \[ \] FPI, \[ \] FFP w/EPA
> \[Obtain prior approval of BPC per DIAR 16.203‑4\]
>
> \[ \] Cost‑Reimbursement type: \[ \] CR \[ \] CPFF \[ \] CPIF \[ \]
> CPAF \[ \] TM \[ \] LH \[Prepare determination to document selection\]

\[ \] Requirements

\[ \] Indefinite type: \[ \] Indefinite quantity, \[ \] Indefinite
delivery

\[ \] Other, specify and explain:

\[ \] Cost or pricing data \[\>\$500,000\]

> \[ \] Include an attachment in Section J to demonstrate the desired
> format for submission of price proposal
>
> \[ \] Not Required, sealed bidding procedures will be used.

\[ \] Request Other than Cost or pricing data \[\<\$500,000\]

\[ \] Include an attachment in Section J to demonstrate the desired
format for submission of price proposal

> 2.4.2 Discuss use of multi-year funding, options, or other special
> contract methods; special clauses, solicitation provisions, or FAR,
> DIAR, RARS deviations required.
>
> Options Required: \[ \] No, \[ \] Yes, describe option quantity or
> period for options \[Provide separate justification per FAR 17.205\]
>
> 2.4.3 Discuss whether sealed bidding or negotiation will be used and
> why.

\[ \] Sealed bids

\[ \] Combination procedures e.g., two‑step,

\[ \] Competitive negotiation. Reason and narrative justification why
sealed bids are not appropriate:

\[ \] Time [insufficient]{.underline} for sealed bidding procedures, or

\[ \] Award [cannot]{.underline} be based solely on price and
price-related factors, or

\[ \] It is [necessary]{.underline} to conduct discussions with
offerors, or

\[ \] There is [no]{.underline} reasonable expectation of receiving more
than one bid

\[ \] **Narrative justification for above reasons:**

**\[ \] Contract is with SBA under the 8(a) Program**

**\[ \] Noncompetitive negotiation**

**\[ \] JOTFOC**

> \[ \] Contracting with SBA under 8(a) Program
>
> 2.5 Budget and funding. Discuss budget amounts, and indicate schedule
> of pre-validation of funds by fiscal year (if multi-year funding is
> involved.

\[ \] Prevalidation of funds :\_\_\_\_\_ Current fiscal year; \_\_\_\_\_
2001; 2002; \_\_\_\_\_ 2003

\[ \] Type of financing

> \[ \] Private financing (lump sum payment upon completion or delivery)
>
> \[ \] Progress payments based on percentage/stage of completion
> \[Justification required for other than construction (DIAR 1432.102\]
>
> \[ \] Progress payments based on costs \[FAR Clause 52.232-16\]
> Document compliance with criteria stated at FAR 32.502-1

\[ \] Advance payments (separate justification required)

> \[ \] Progress Payments under 52.232-5, Payments Under Fixed-Price
> Construction Contracts or 52.232-10, Payments Under Fixed Price A-E
> Contracts.

\[ \] Other financing, explain:

> 2.6 Contractor versus Government performance. Address consideration
> given to OMB Circular No. A-76 (See FAR 7.3).OMB Circular A‑76: \[ \]
> No, ( ) Yes, describe IGCE handling and functional work statement:
>
> 2.7 Logistics considerations.
>
> \[ \] Describe assumptions determining contractor or agency support,
> initially and over life of the acquisition including contractor vs.
> agency maintenance and servicing.

\[ \] Reliability, maintainability, and quality assurance requirements
including planned use of warranties.

\[ \] Manufacturer\'s Standard Warranty Required. Include clause in
contract requiring furnishing of warranty documents.

\[ \] Special Warranty required: State terms of warranty:

> \[ \] Requirements for contractor data & data rights, estimated cost,
> & use to be made of the data \[See FAR Part 27). **Warranty of data
> shall only be used after consultation with** Office of the Solicitor,
> Division of General Law \[DIAR 1446.708\]
>
> \[ \] Standardization concepts, including necessity to designate
> technical equipment as standard so future purchases can be made from
> the same manufacturing source.
>
> \[ \] Identify the FAR clause prescribing warranty terms\--(Separate
> Justification required under FAR 46.704, DIAR 46.704; WBR 46.704
> specifies approval of justification by CCO)

\[ \] 52.246-17 Warranty of Supplies of a Noncomplex Nature

\[ \] 52.246-18 Warranty of Supplies of a Complex Nature

\[ \] 52.246-19 Warranty of Systems & Equipment under Performance
Specifications or Design Criteria

\[ \] 52.246-20 Warranty of Services

\[ \] 52.246-21 Warranty of Construction

> 2.8 Government-furnished property. \[ \] No, \[ \] Yes If yes,
> identify property.

\[ \] Government furnished property (GFP)

\[ \] Government furnished material (GFM)

\[ \] Government furnished information including data or drawings

> 2.9 Other Considerations. Discuss other consideration, applicable to
> the acquisition:

\[ \] Davis-Bacon Act applicable.

\[ \] Service Contract Act applicable

Wage rate determination required: \[ \] No, \[ \] Yes, state labor
categories required:

> 2.10 Acquisition Team Coordination. Prepare & attach Milestone
> Schedule to identify key dates needed to meet contract award date.

3.  [PERFORMANCE MONITORING]{.underline} \[Enter name, office code, and
    phone number\]

3.1 Contract administrator \[name, title, and office code\]:

3.2 Contracting officer\'s representative (COR) \[name, title, and
office code\]:

3.3 Technical Approval Officer (TAO)\[name, title, and office code\]:

3.4 Servicing finance specialist \[name, title, and office code\]:

3.5 Potential or anticipated performance problems:

3.6 Possible solutions or explanations:

> 3.7 Milestone schedule (separate Milestone schedule required and
> attached) completed? \[ \] Yes \[ \] No, if no, state reason (FAR
> 7.106(b)(18).

4.  [ACKNOWLEDGMENT & APPROVAL]{.underline}

Prepared by Contract Specialist:

Signature Date

Approved by Contracting Officer:

Signature Date

Copies Furnished to: [Technical Contact:]{.underline}

\[Enter Name & Code of Customer\]

**Note to Customer: If you note any factually incorrect information, or
any areas which you disagree with, please contact the Contracting
Officer or Contract Specialist.**

[^1]:
    > ^?^ \"Requirements Documents\" is the phrase used in FAR 11.1 and
    > effectively replaces the previously used term \"Product
    > description\" which was defined as the type of description to be
    > used in an acquisition, e.g., specifications, industry standards,,
    > or purchase description. For construction contracts,
    > \"specifications\" are the product description type utilized. FAR
    > Part 11.1 uses a different focus and requires that agencies select
    > from existing requirements documents, modify or combine existing
    > requirements documents, or create new requirements documents to
    > meet its needs. The stated order of precedence is (1) documents
    > mandated for use by law, (2) performance-oriented documents, and
    > (4) standards, specifications and related publications issued by
    > Government for non-repetitive acquisition of items. For
    > construction contracts, \"detailed specifications\" are generally
    > the product description type utilized; however, the product
    > description could also be \"performance specifications.\"

[^2]:
    > ^?^ The inconsistency between the FAR, DIAR, and WBR references is
    > a result of the revisions of FAR Parts 10, 11, and 12. DIAR will
    > ultimately be updated to reflect the FAR changes.