**Federal Work-Study Module**

This assessment provides you with an opportunity to review procedures
regarding FWS. If you completed the Student Eligibility File review and
identified issues regarding of FWS, it is recommended that you complete
the appropriate activities provided in this assessment. Additional links
are provided to assist you in the evaluation of your FWS process.

In addition, we recommend that you review and evaluate your FWS policies
and procedures.

The related links are listed at the end of the assessment.

![](media/image1.png){width="2.3333333333333335in"
height="0.6972222222222222in"} **Activity 1: FWS File Review**

**Why start with the student File Review?**

The file review will provide you the opportunity to review the
eligibility and awarding process at the student level. It will help you
assess what is working well and what needs improvement. Once you
identify areas that require further review and improvement, the
assessment will guide you to related activities to assist you in your
review process.

This activity will help you identify how well your procedures are
working at your institution.

Should you identify areas requiring a corrective action, we recommend
that you complete the Management Enhancement Worksheet: LINK:
[Management Enhancement
Worksheet](http://ifap.ed.gov/qamodule/MgtEnhancementWk.html)

**Activity Bar: Activity 1: File Review, Activity 2: Administrative Cost
Allowance, Activity 3: FWS Payroll Records and FISAP Check-up Activity
4: Off Campus Agreements, and Activity 5: Non Federal Share and
Community Service.**

**Additional Links: [2006-07 FSA Handbook, Volume 1- Student
Eligibility, Chapters
1-5](http://ifap.ed.gov/sfahandbooks/0506FSAHbkVol1.html),** [**2006-07
FSA Handbook, Campus-Based Programs, Chapter
1**](http://ifap.ed.gov/sfahandbooks/attachments/0607Vol6Ch1FiscalRecords.pdf)**,
[2006-07 FSA Handbook, Student Eligibility, Chapter
6](http://ifap.ed.gov/sfahandbooks/attachments/0607FSAHBkVol1Ch6.pdf),
[2006-07 FSA Handbook, Calculating Awards & Packaging, Chapter 6, pages
3-102 through
3-103](http://ifap.ed.gov/sfahandbooks/attachments/0607Vol3Ch6.pdf),
[2006-07 FSA Handbook, Calculating Awards & Packaging Chapter
2](http://ifap.ed.gov/sfahandbooks/attachments/0607Vol3Ch2.pdf),
[2006-07 FSA Handbook, Campus-Based Programs, Chapter 2, page
6-43](http://ifap.ed.gov/sfahandbooks/attachments/0607Vol6Ch2OperatingFWS.pdf).
[DCL CB-97-12](http://ifap.ed.gov/dpcletters/doc0607_bodyoftext.htm),
[DCL CB-99-12](http://ifap.ed.gov/dpcletters/doc0622_bodyoftext.htm),
[The Fair Labor Standards Act of 1938, as
amended](http://www.dol.gov/esa/regs/statutes/whd/0002.fair.pdf)**
(prohibits employers (including schools) from accepting voluntary
services from any paid employee)**.**

+------------------------------------------------+---------------------+
| ## Federal Work Study (FWS)                    | **Activity Link**   |
+------------------------------------------------+---------------------+
| **Subpart A: FWS Programs: Purpose and         |                     |
| identification of common provisions            |                     |
| [675.1](                                       |                     |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf |                     |
| r.cgi?TITLE=34&PART=675&SECTION=1&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **Definitions                                  |                     |
| [675.2](                                       |                     |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf |                     |
| r.cgi?TITLE=34&PART=675&SECTION=2&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **Program Participation Agreement              |                     |
| [675.8](                                       |                     |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf |                     |
| r.cgi?TITLE=34&PART=675&SECTION=8&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **Student Eligibility                          | **Activity 1: File  |
| [675.9]                                        | Review**            |
| (http://frwebgate.access.gpo.gov/cgi-bin/get-c |                     |
| fr.cgi?TITLE=34&PART=675&SECTION=9&TYPE=TEXT), |                     |
| Determining the FWS Award Amount** 2006-07 FSA |                     |
| Handbook, Calculating Awards & Packaging,      |                     |
| Chapter 6, pages 3-102 through 3-103           |                     |
+------------------------------------------------+---------------------+
| **Selection of students for FWS employment     |                     |
| [675.10](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=10&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **Payments to Students                         |                     |
| [675.16](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=16&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **Use of Funds                                 |                     |
| [675.18](                                      |                     |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf |                     |
| r.cgi?TITLE=34&PART=675&SECTION=18&TYPE=TEXT), |                     |
| [DCL                                           |                     |
| CB-97-12](http://i                             |                     |
| fap.ed.gov/dpcletters/doc0607_bodyoftext.htm), |                     |
| [DCL                                           |                     |
| CB-99-12](http://i                             |                     |
| fap.ed.gov/dpcletters/doc0622_bodyoftext.htm); |                     |
| 2006-07 FSA Handbook, Campus-Based Programs,   |                     |
| Chapter 2, pages 6-41 through 6-44, 2006-07    |                     |
| FSA Handbook, Campus-Based Programs, Chapter   |                     |
| 2, pages 6-42 through 6-44.**                  |                     |
+------------------------------------------------+---------------------+
| **Fiscal Procedures and Records                | **Activity 2:       |
| [675.19](                                      | Administrative Cost |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf | Allowance**         |
| r.cgi?TITLE=34&PART=675&SECTION=19&TYPE=TEXT), |                     |
| Job descriptions**, The school must            | **Activity 3: FWS   |
| distinguish expenditures for FWS compensation  | Payroll Records and |
| from other institutional expenditures.         | FISAP Check-up**    |
|                                                |                     |
| **Payroll records                              | **Link to FWS       |
| [675.19(b)](                                   | Fiscal Records      |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf | worksheet in        |
| r.cgi?TITLE=34&PART=675&SECTION=19&TYPE=TEXT), | FISCAL**            |
| 2006-07 FSA Handbook, Campus-Based Programs,   |                     |
| Chapter 1, pages 6-19 through 6-22** for       |                     |
| specific Payroll records that must be kept on  |                     |
| file.                                          |                     |
+------------------------------------------------+---------------------+
| **[675.20]                                     | **Activity 4: Off   |
| (http://frwebgate.access.gpo.gov/cgi-bin/get-c | Campus Agreements** |
| fr.cgi?TITLE=34&PART=675&SECTION=20&TYPE=TEXT) |                     |
| Eligible Employers and general conditions and  |                     |
| limitation on employment**                     |                     |
+------------------------------------------------+---------------------+
| **Institutional Employment                     |                     |
| [675.21](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=21&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **Employment provided by a Federal, State or   |                     |
| local public agency, or a private nonprofit    |                     |
| organization                                   |                     |
| [675.22](                                      |                     |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf |                     |
| r.cgi?TITLE=34&PART=675&SECTION=22&TYPE=TEXT), |                     |
| Also, please refer to** the 2006-07 FSA        |                     |
| Handbook, Campus-Based Programs, Chapter 2,    |                     |
| pages 6-37 through 6-39                        |                     |
+------------------------------------------------+---------------------+
| **Employment provided by a private for-profit  |                     |
| organization                                   |                     |
| [675.23](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=23&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **Establishment of wage rate under FWS         |                     |
| [675.24](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=24&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| ##### E                                        |                     |
| arnings applied to cost of attendance [675.25] |                     |
| (http://frwebgate.access.gpo.gov/cgi-bin/get-c |                     |
| fr.cgi?TITLE=34&PART=675&SECTION=25&TYPE=TEXT) |                     |
+------------------------------------------------+---------------------+
| **Nature and source of institutional share**   |                     |
| [**675.27**]                                   |                     |
| (http://frwebgate.access.gpo.gov/cgi-bin/get-c |                     |
| fr.cgi?TITLE=34&PART=675&SECTION=27&TYPE=TEXT) |                     |
+------------------------------------------------+---------------------+
| **Subpart B: Job Location and Development      |                     |
| Program (JLD) -- Purpose**                     |                     |
| [**675.31**]                                   |                     |
| (http://frwebgate.access.gpo.gov/cgi-bin/get-c |                     |
| fr.cgi?TITLE=34&PART=675&SECTION=31&TYPE=TEXT) |                     |
+------------------------------------------------+---------------------+
| **JLD -- Purpose                               |                     |
| [675.31](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=31&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **JLD -- Program description                   |                     |
| [675.32](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=32&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **JLD -- Allowable Costs                       |                     |
| [675.33](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=33&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **JLD -- Multi-Institutional job location and  |                     |
| development programs                           |                     |
| [675.34](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=34&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **JLD -- Agreement                             |                     |
| [675.35](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=35&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **JLD -- Procedures and records                |                     |
| [675.36](                                      |                     |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf |                     |
| r.cgi?TITLE=34&PART=675&SECTION=36&TYPE=TEXT), |                     |
| [675.19](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=19&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **JLD -- Termination and suspension**          |                     |
+------------------------------------------------+---------------------+
| **Work-Colleges Program (WCP) -- Special       |                     |
| definitions                                    |                     |
| [675.41](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=41&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **WCP -- Allocation and reallocation           |                     |
| [675.42](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=42&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **WCP -- Purpose                               |                     |
| [675.43](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=43&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **WCP -- Program description                   |                     |
| [675.44](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=44&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **WCP -- Allowable costs, Federal Share, and   | **Activity 5: Non   |
| institutional Share                            | Federal Share and   |
| [675.45](h                                     | Community Service** |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=45&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **WCP -- Unallowable costs                     |                     |
| [675.46](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=46&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **WCP -- Multi-institutional work colleges     |                     |
| arrangements                                   |                     |
| [675.47](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=47&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **WCP -- Agreement                             |                     |
| [675.48](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=48&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **WCP -- Procedures and records                |                     |
| [675.49](                                      |                     |
| http://frwebgate.access.gpo.gov/cgi-bin/get-cf |                     |
| r.cgi?TITLE=34&PART=675&SECTION=49&TYPE=TEXT), |                     |
| 34CFR Part 673**                               |                     |
+------------------------------------------------+---------------------+
| **WCP -- Termination and Suspension            |                     |
| [675.50](h                                     |                     |
| ttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr |                     |
| .cgi?TITLE=34&PART=675&SECTION=50&TYPE=TEXT)** |                     |
+------------------------------------------------+---------------------+
| **Policies and Procedures**                    | **Activity (link to |
|                                                | chart)**            |
+------------------------------------------------+---------------------+