**TITLE:** Logistics Support for Research Planning and Dissemination
(NIDA / DESPR)

**IC:** NIDA

**PART I**

A.  **Project Officer name: Bill Bukuski**

B.  **Contract Specialist: Kathleen Gregory 301-435-2238**

**Proposal Address: 6001 Executive Bldg. Rockville Pike, MD**

**Billing Address: Accounts Payable, OFM, NIH**

**Bldg. 31, Room B1B39**

**Bethesda, MD 20892-2045**

**B. PROPOSED PERIOD OF PERFORMANCE:**

Base year plus two option years: Total of (03) years. June 19, 2007 to
June 18, 2010.

**C. PRICING METHOD:**

Cost Plus Fixed Fee pricing method is desired. The estimated level of
effort for each task

and year is as follows:

**[Labor Category]{.underline}** **[Direct Labor Hours]{.underline}**

[Base yea]{.underline}r [Option year 1]{.underline} [Option year
2]{.underline} [Total]{.underline}

Task 1: Program Manager 40 40 40 120

Task 2: Program Manager 150 150 150 450

Confer. Coordinator 300 300 300 900

Task 3: Program Manager 50 50 50 150

Task 4: Program Manager [120]{.underline} [120]{.underline}
[120]{.underline} [360]{.underline}

**Total 660 660 660 1980**

**D. PROPOSAL INSTRUCTIONS:**

**Technical Proposals.**

Technical proposals should be no longer than thirty (30) pages and

must be submitted to the Project Officer at the address specified above.
Proposals shall be in hard

copy with an original and three (3) copies of the technical proposal and
an original and

three (3) copies of the cost proposal. Offerors must also submit a
signed form

(see last page) with their proposal. In order to meet the proposal
response date

and time, **[firms may submit proposals electronically in 'Acrobat' or a
read-only format via]{.underline}**

**[e-mail to TBD]{.underline}** referencing the contract number and the
name of firm in

the subject line, or via facsimile. However, hard copies must be
received not later than

the close of business on the next business day.

A detailed work plan must be submitted indicating how each aspect of the
statement of

work is to be accomplished. Your technical approach should be in as much
detail as you

consider necessary to fully explain your proposed technical approach or
method. The

technical plan should reflect a clear understanding of the nature of the
work being

undertaken. The technical plan must include information on how the
project is to be

organized, staffed, and managed. Information should be provided which
will

demonstrate your understanding and management of important events or
tasks.

Plans which merely offer to conduct a program in accordance with the
requirements of

the Government\'s scope of work will not be eligible for further
consideration. The offeror

must submit an explanation of the proposed technical approach in
conjunction with the

tasks to be performed in achieving the project objectives.

**Cost Proposals.**

The cost proposal must contain sufficient information to

allow the Government to perform a basic analysis of the proposed cost or
price of the

work. This information shall include the amounts of the basic elements
of the proposed

cost or price. These elements will include, as applicable, direct labor,
fringe benefits, overhead, consultants, travel, materials, computer
fees, subcontracts, G @ A, and fee.

Note the estimated level of effort in paragraph C above.

The Contractor may use the direct labor hour estimates in their
proposal. The

Contractor's proposal must fully document and justify increases or
decreases in the

estimate of the direct labor hours.

**Request for Clarifications**. All requests for clarifications will be
accepted by TBD Requests for clarifications are to be submitted
electronically to the

Contract Specialist / Contracting Officer cited in Part I, paragraph A.
above. Responses

will be provided electronically to all offerors by TBD.

**Proposal Intent.** Your intent to submit or not to submit a

proposal is requested. Your intent may be furnished electronically to
the Contract

Specialist / Contracting Officer cited in Part I, paragraph A. above.
*YOUR EXPRESSION*

*OF INTENT IS NOT BINDING BUT WILL GREATLY ASSIST US IN PLANNING FOR
PROPOSAL EVALUATION.*

**E. RESPONSE DUE DATE:** Proposals are due by 4:00 p.m., local time on
TBD.

**F. EVALUATION FACTORS:**

Your proposal shall be evaluated on the likelihood of meeting the
Government's

objectives. The evaluation shall be based on the technical and
administrative

capabilities in relation to the needs of the project/task and the
reasonableness of costs

shown in relation to the work to be performed. The following criteria
are those that shall

be applied in the evaluation of your technical proposal. The assigned
weight of each

factor is shown below:

**Technical Factors**

1\. Understanding the project . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . 10 Points

Familiarity with issues relating to logistics for research planning,
both involving

meetings or obtaining consultant services, and how the contractor can
facilitate

the handling of the general problems encountered in this process.
Understanding

of the project objectives as demonstrated in the background discussion.

2\. Technical Approach . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . .35 Points

Soundness, practicality , and feasibility of the technical approach for
Providing

logistics for research planning as required in the Statement of Work, as

demonstrated by (a) a discussion of the steps proposed to accomplish
each task;

and, (b) discussion of anticipated major difficulties and problem areas,
and

recommended approaches for their solution.

3\. Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . .25 Points

Appropriateness of personnel and adequacy of proposed staff time (a
staff -

loading chart must be included in the proposal). Qualifications and
experience of

staff in the area of logistics. as demonstrated by resumes or curricula
vitae.

4\. Management Business Plan. . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . 20 Points

Adequacy of proposed management plan, lines of authority and
responsibility,

appropriate scheduling and quality control procedures. Degree that
proposal

assures that project goals and milestones will be met in a timely
manner.

Adequacy of corporate experience in managing projects of similar size,
scope

and content.

5\. Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . .10 points

Availability and adequacy of required equipment and facilities, such as
access to

a travel agency or other resources for travel arrangements, necessary to
perform

this project.

***Total Possible Points . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . 100***

**Cost / Price Factors:**

Cost / Price is not a weighted evaluation factor. A basic analysis of
the proposed cost or

price of the work will be performed to determine the relative merits of
the offeror's

proposal and in selecting the offeror whose proposal is considered to
offer the best value

to the Government.

**G. Task Description:**

**Statement of Work**

**1. Background**

The National Institute on Drug Abuse (NIDA), Division of Epidemiology,
Services and

Prevention Research (DESPR), plans, stimulates, develops, and supports a
broad

extramural research program to (1) understand the nature, origin, and
scope of drug use, abuse, and addiction among general, special,
community-based, and subpopulations; (2) enhance the

prevention of drug use and abuse and associated conditions and early
interventions and

services research including the prevention of HIV and other consequences
of drug use

and abuse; and (3) discover ways to enhance the translation,
availability, quality, and economy

of effective substance abuse prevention and treatment and ancillary
public health and social services. In order to meet its
responsibilities, DESPR needs to be able to hold formal and informal

meetings, obtain input from extramural scientists and constituent groups
in order to plan the

direction of future research in support of NIDA's public health research
mission.

**2. Objectives**

The Contractor shall provide NIDA\'s DESPR with logistical assistance
for meeting and

reporting support services to assist the Division in research planning
by bringing together

scientists and other outside experts to advise on the direction of the
research program.

The Contractor shall provide 1 ) logistics and planning for small group
meetings including

preparation of minutes of the meetings; 2) logistics and planning for
conferences

including preparation of materials and summary reports; 3) travel
arrangements for

consultants to represent DESPR at conferences; and 4 identification and
coordination of

logistics to obtain outside consultant services, as needed.

**3. Services to be Performed**

> A. General Requirements:
>
> 1\) Independently, and not as an agent of the Government, the
> contractor
>
> shall furnish all necessary labor, materials, supplies, equipment, and
>
> services (except as otherwise specified herein) and perform the work
> set
>
> forth below.
>
> 2\) All work under this contract will be monitored by the Government
> Project
>
> Officer, whose position is defined in Section G of this contract.

B. Specific Requirements:

**Base year**

**Task 1. Work Plan and Orientation Meeting**

Contractor shall develop a detailed Work Plan specifying milestones,

action steps, staffing and other administrative issues, and submit 5
copies

within 2 weeks after the notification of meeting request. Also within
two

weeks, the contractor shall meet with the Project Officer and the

Contracting Officer at a joint Orientation Meeting to discuss general

contract requirements and generally review the proposed Work Plan. The

NIDA Project Officer will review and approve the Work Plan within five
(5)

working days after receipt.

**Task 2. Small Group Meetings**

> a\. Small Group Meetings are conducted to provide strategic
>
> planning for the development of new research program areas in
>
> epidemiology, prevention, and health services research; and/or
>
> to develop new directions for current programs. There will be
>
> up to 7 one-day meetings with up to 10 participants for each
>
> for a total of up to 70 consultant days for this task. At the
>
> beginning of the contract, the Project Officer will provide proposed
>
> topics for the meetings for the whole year, if possible. Agenda
>
> issues and identification of participants to attend each meeting
>
> will be provided by the Project Officer. Most of these meetings
>
> are expected to be held in the Washington, D.C. area. Meeting
> locations
>
> must be in compliance with NIH/NIDA's No-Smoking Policies.
>
> b\. The Project Officer and the contact program official (for a
> specific task)
>
> will meet with the contractor to discuss arrangements at least six
> weeks before
>
> the proposed date for the small group meetings\--although, on
>
> occasion, these meetings may be called on shorter notice if
>
> necessary. In this case an appropriate time frame for the work plan
>
> will be established by the Project Officer. These arrangements will
>
> include: the topic for the meeting; any background materials that
>
> describe the purpose and/or agenda; tentative invitees; logistics
>
> needs for the meeting itself- -i.e., schedule, room size, audiovisual
>
> needs, need for a working lunch, or other refreshments, etc.
>
> c\. After meeting with the Project Officer, the contractor shall
> prepare
>
> a meeting plan specifying all of the details for the meeting that
>
> were discussed above, and shall submit 5 copies to the Project
>
> Officer for approval within 2 weeks. The Project Officer will respond
>
> with comments and/or approval within 5 working days.
>
> d\. The Contractor shall be responsible for inviting and making travel
>
> arrangements for non-Federal paid experts. Federal employees
>
> cannot be traveled through this mechanism. Contractor shall notify
>
> the consultants within five (5) working days after receipt of
>
> reimbursement procedures. Travel arrangements may include
>
> airplane reservations when requested, ground transportation, and
>
> hotel reservations. When possible the Contractor shall arrange for
>
> pre-paid e-tickets. The reservations shall be made at least ten (10)
>
> working days prior to departure date. It is expected that
>
> approximately seventy (70) consultants attending small group meetings
>
> will be reimbursed for travel each year of the contract.
>
> The Contractor shall reimburse all invited non-Federal paid
> participants
>
> for their allowable travel and hotel expenses. Reimbursement shall be
> based
>
> on the following guidelines: Air travel and train tickets---equivalent
>
> to or less than a coach class round trip airfare. The Contractor shall
>
> be expected to use the lowest fares available whenever possible.
> Individual
>
> attendees\' eligibility shall be identified by the Project Officer as
> eligible for full
>
> or partial payment of expenses. When possible this item is pre-paid
>
> by Contractor and e-tickets issued.
>
> Travel by privately owned vehicle\--current Government rate per
>
> mile for privately owned vehicle and parking fees. Travel by private
>
> vehicle must be justified as less expensive than coach air fare.
>
> Rental Car\--Participants are discouraged from using rental cars.
>
> The use of rental cars by participants must be approved in writing
>
> by the NIDA Contracting Officer prior to travel. Such approval will
>
> only be made when it is financially advantageous to the
>
> Government or in unusual circumstances such as a physical
>
> handicap.
>
> Per diem\--shall be reimbursed in accordance with Federally
>
> mandated per diem for the city in which the conference is held.
>
> Per diem covers meals and lodgings rates. The individual
>
> participants\' eligibility will be identified by the NIDA Project
> Officer
>
> as eligible for full or partial payment of expenses.
>
> Ground transportation\--Limousine/cab fares between home/office
>
> and airport; airport and hotel and return; taxi fares; and parking
>
> fees are allowable. Receipts are required for anything over \$75.00.
>
> No honorarium shall be given for preparation time for a meeting.
>
> Reimbursement for travel shall be made within thirty (30) working days
> from
>
> submission of expense report by consultants (if there are no
>
> problems with invoice).
>
> e\. The Contractor shall provide logistical assistance to support each
>
> meeting, including, but not limited to note taking, preparation of
>
> handouts, follow-up materials, and minutes of the meeting and
>
> its accomplishments. Minutes of these meetings will
>
> constitute a formal record for the Division and exact procedures to
>
> be followed will be provided by the NIDA Project Officer. The
>
> contractor shall submit a draft of the minutes within 2 weeks of the
>
> meeting. The Project Officer will review within 5 days and ask for a
>
> revised final copy on Word disk within 5 days. NOTE: At the request
>
> of the Project Officer, up to 2 meetings per year may be
>
> audio-taped and transcribed.

f.  The Contractor shall have operational a web-based meeting

> registration system that permits electronic submission, review,
>
> scoring, and selection of scientific papers, panels, plenary talks,
>
> poster sessions, etc. as well as registration for participation in
>
> the meeting/conference sponsored by DESPR.

**Task 3. Consultants**

> a\. The contractor shall be responsible for making travel arrangements
>
> for up to 30 consultants, e.g., NIDA grantees, outside experts, to
>
> represent the Division at national and international conferences or
> scientific
>
> meetings or to make presentations to NIDA or NIH staff related to
> their
>
> areas of expertise.
>
> b\. The Contractor shall send letters to confirm travel arrangements
> for
>
> each participant. The Contractor shall provide honorarium (up to
>
> \$250/day with project officer approval) and travel and per diem
> expenses for each.
>
> c\. Up to 30 consultants may provide consultant services for (1) peer
> review/critique
>
> of Division publications; (2) development of research summaries in
> their area of
>
> expertise; (3) informal analyses of research questions as directed by
> the Project Officer,
>
> \(4\) scientific presentations; and other research analyses as
> determined
>
> by the Project Officer.
>
> d\. After the Project Officer has made initial contact with the
>
> consultant, the contractor shall be responsible for writing up an
>
> agreement with the consultants for the specific activities he/she is
>
> to perform. These activities will be conducted at their place of
>
> business, scientific conferences, or at NIDA. The contractor shall
> send
>
> any background material and a consultant agreement with deadlines
>
> and specified honoraria (up to \$250 per day) for their services.

**Task 4. Monthly and Annual Reports**

> a\. The contractor shall submit regular brief reports in the form of a
>
> letter and spreadsheet summarizing all tasks projected, currently
> underway,
>
> and completed for a given time period, e.g. each contract year.
>
> The reports should include cost estimates for each event/activity
> planned, and updated billed costs for each event/activity, and final
> costs when available for each
>
> event/activity. Costs should be coded for each activity. The cost
> estimates in the report should provide to DESPR a running account of
> costs estimated, billed/vouchered, and
>
> funds still available by contract year.
>
> b\. The contractor shall submit an annual report, which shall not
>
> exceed 5 single-spaced pages, and which shall summarize the
>
> primary activities, cumulative costs to date, and recommendations
>
> for changes in procedures for the next contract year.

**Option Year One**

**Task 1. Work Plan**

The Contractor shall develop an updated Work Plan based on experience

from previous year of the contract. This update shall be submitted five

\(5\) working days after start of Year Two; NIDA's Project Officer
review and

approval will be submitted within five (5) working days after receipt.

**Tasks 2-4**

The work to be performed in Year Two will be the same as described in
Year One.

**Option Year Two**

**Task 1. Work Plan**

The Contractor shall develop an updated Work Plan based on experience

from the previous year of the contract. This update shall be submitted
five

\(5\) working days after start of Year Three; NIDA Project Officer
review and

approval will be submitted within five ( 5) working days after receipt.

**Tasks 2-4**

The work to be performed in Year Three will be the same as

described in Year Two.

# H. DELIVERABLES AND PERFORMANCE

**Period of Performance**

Performance of this contract shall begin on or about March 2007, and
shall not extend

beyond the estimated completion date of February 2010, unless the period
is extended by

modification to the contract.

**Delivery Schedule**

The contractor shall deliver the following items in accordance with the
stated delivery schedule:

![](media/image1.wmf){width="6.023611111111111in"
height="3.636111111111111in"}

**I. CONTRACT ADMINISTRATION DATA**

**Project Officer**

The following Project Officer(s) will represent the Government for the
purpose of this contract:

**PROJECT OFFICER**: William Bukoski, Ph.D., Senior Scientist

> Division of Epidemiology, Services and Prevention Research
>
> (DESPR)
>
> National Institute of Drug Abuse (NIDA)
>
> Neuroscience Center, Room 5153
>
> 6001 Executive Boulevard
>
> Bethesda, MD 20852-8005
>
> Telephone : (301) 402-1526
>
> E-mail: BB75H@nih.gov

**ALTERNATE PROJECT OFFICER**: TBD

The Project Officer is responsible for: (1) monitoring the Contractor\'s
technical progress, including

the surveillance and assessment of performance and recommending to the
Contracting Officer

changes in requirements; (2) interpreting the Statement of Work and any
other technical

performance requirements; (3) performing technical evaluation as
required; (4) performing

technical inspections and acceptances required by this contract; and (5)
assisting in the

resolution of technical problems encountered during performance.

The Alternate Project Officer is responsible for: (1) monitoring the
Contractor\'s deliverables; (2)

tracking and approving invoices submitted for payments; (3) other
administration tasks as

required.

The Contracting Officer is the only person with authority to act as
agent of the Government

under this contract. Only the Contracting Officer has authority to: (1)
direct or negotiate any

changes in the Statement of Work; (2) modify or extend the period of
performance; (3) change

the delivery schedule; (4) authorize reimbursement to the Contractor any
costs incurred during

the performance of this contract; or (5) otherwise change any terms and
conditions of this

contract.

The Government may unilaterally change its Project Officer designation.

**Key Personnel**

Pursuant to the Key Personnel clause incorporated in this contract, the
following individual(s)

is/are considered to be essential to the work being performed hereunder:

**Name and Title**

***\[ TO BE DETERMINED \]***

**Invoice Submission**

1\. The Contractor must submit an original, separate, itemized invoice
for each order for

supplies or services.

2\. Invoices shall not be submitted until goods have been received or
services performed.

3\. An invoice must be submitted for each partial payment requested.

4\. The invoice shall be prepared in ink or typewritten as follows:

> a\. Paying office and address
>
> b\. Invoice Number
>
> c\. Date of Invoice
>
> d\. Contract Number
>
> e\. Period of Performance
>
> f\. Payee\'s name and address. Show the Contractor\'s name (as it
> appears in the
>
> contract), correct address, and the title and phone number of the
> responsible
>
> official to whom payment is to be sent. When an approved assignment
> has been
>
> made by the Contractor, or a different payee has been designated, then
> insert
>
> the name and address of the payee instead of the Contractor.
>
> g\. Description of goods or services, quantity, unit price, (where
> appropriate), and
>
> total amount.
>
> h\. Charges for freight or express shipments other than F.O.B.
> destination. (If shipped
>
> by freight or express and charges are more than \$25, attach prepaid
> bill.

5\. The Contractor shall submit an original and one (1) copy of the
invoice to the following

address: National Institutes of Health, TBD

6\. The Contractor shall submit a photocopy of the

invoice (mailed or faxed) to the ***Project Officer***.

7\. The Project Officer will review, approve / deny, and forward the
invoice to the Contracts

Office.

8\. Inquiries relating to payment may be made directly to: Commercial
Accounts,

Telephone: TBD

9\. All NIH contracts are expressed in United States dollars. Where
expenditures are made in

a currency other than United States dollars, billings on the contract
shall be expressed,

and reimbursement by the United States Government shall be made, in that
other

currency at amounts coincident with actual costs incurred. Currency
fluctuations may

not be a basis of gain or loss to the Contractor. Notwithstanding the
above, the total of

all invoices paid under this contract may not exceed the United States
dollars authorized.

**TITLE:** Logistics Support for Research Planning and Dissemination
(NIDA / DESPR)

**PART II - CONTRACTOR'S REPLY:**

**CONTRACT #TBD\_\_\_\_\_ TO \#
TBD-\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

Contractor:

Point of Contact:

Phone:

Fax:

Address:

TOTAL ESTIMATED COST: Pricing Method:

TOTAL ESTIMATED NUMBER OF HOURS:

PROPOSED COMPLETION DATE:

FOR THE CONTRACTOR:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Signature Date

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**SOURCE SELECTION:**

WE HAVE REVIEWED ALL SUBMITTED PROPOSALS HAVE DETERMINED THIS FIRM
SUBMITTED THE BEST OVERALL PROPOSAL AND THE PRICE/COST IS REASONABLE.

Billing Reference #:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Appropriations Data:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(ATTACH OBLIGATING DOCUMENT IF AN ROC WILL NOT BE USED.)

RECOMMENDED:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FAX \# Signature - Project Officer Date

APPROVED:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FAX \# Signature - Contracting Officer Date

**\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--**

**NIH APPROVAL -**

CONTRACTOR SHALL NOT EXCEED THE ESTIMATED LABOR HOURS OR ESTIMATED TASK
ORDER AMOUNT WITHOUT THE WRITTEN APPROVAL OF THE CONTRACTING OFFICER &
PICS COORDINATOR

**APPROVED:**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Signature -- Date

**[Summary: Government Cost Estimate by Tasks]{.underline}**

**Total Costs (Includes Direct, Fringe Benefits, Overhead, G&A, and
Fixed Fees)**

Base year: \$249,640

Option year 1: \$249,640

Option year 2: [\$249,640]{.underline}

Total: \$748,920

**Total Costs per Year by Tasks**

[Task 1: Workplan and Orientation Meetings]{.underline}

[Description Rate Hours Amount]{.underline}

Program Manager \$40 40 \$ 1,600

Total Labor \$ 1,600

Fringe Benefits @ 32% \$ 512

Overhead @ 35% \$ 739

Total Labor Costs \$ 2,851

G&A @ 12% of Total \$ 342

Fixed Fee @ 6% \$ 192

Total Direct Costs \$ 3,385

[Task 2: Small Group Meetings (7 meetings with up to 10 participants per
meeting]{.underline})

[Description Rate Hours Amount]{.underline}

Program Manager \$40 150 \$ 6,000

Conference Coordinator \$25 300 \$ 7,500

Total Labor \$13,500

Fringe Benefits @ 32% \$ 4,320

Overhead @ 35% \$ 6,237

Total Labor Costs \$24,057

Meeting Costs

[Description Quantity Rate Amount]{.underline}

Air Fare 70 \$750 \$52,500

Per Diem (2 days) 140 \$125 \$17,500

Ground Transportation 70 \$100 \$ 7,000

Lodging 70 \$200 \$14,000

Pre-Conference Materials 70 \$ 5 \$ 350

Meeting Hand-outs 70 \$ 10 \$ 700

Signage 7 \$ 100 \$ 700

Hotel Meeting Room 7 \$2,200 \$15,400

Audio Visual Equipment 7 \$1,000 \$ 7,000

Local Staff Transportation 7 \$ 100 \$ 700

Telephone/FAX 7 \$ 200 \$ 1,400

Conference Supplies 7 \$ 200 \$ 1,400

Computer fees 7 \$ 300 \$ 2,100

Note Taker/Report Writer 7 100 Hours@\$40/hour \$ 4,000

Total Meeting Costs \$124,750

Total Direct Costs \$148,807

G&A @ 12% \$ 17,857

Fixed Fee @ 6% \$ 10,000

Total Costs \$176,664

[Task 3: Consultants (30 consultant days)]{.underline}

[Description Rate Hours Amount]{.underline}

Program Manager \$40 50 \$ 2,000

Total Labor \$ 2,000

Fringe Benefits @ 32% 640

Overhead @ 35% \$ 924

Total Labor Costs \$ 3,564

Consultant Costs

[Description Quantity Rate Amount]{.underline}

Lodging 30 \$200 \$ 6,000

Airfare 30 \$750 \$22,500

Per Diem (two days) 60 \$125 \$ 7,500

Honoraria 30 \$250 \$ 7,500

Ground Transportation 30 \$100 \$ 3,000

Total Consultant Costs \$46,500

Total Direct Costs \$50,064

G & A @ 12% \$ 6,008

Fixed Fee @ 6% \$ 3,364

Total Costs \$59,436

[Task 4: Reporting (Monthly and Annual)]{.underline}

[Description Rate Hours Amount]{.underline}

Program Manager \$40 120 \$ 4,800

Total Labor \$ 4,800

Fringe @ 32% \$ 1,536

Overhead @ 35% \$ 2,218

Total Labor Costs \$ 8,554

G & A @ 12% \$ 1,026

Fixed Fee @ 6% \$ 575

Total Costs \$10,155

**Total Estimated Costs - Tasks 1-4 \$249,640**