Federal Parent Locator Service

Electronic Income Withholding Order

Release 09-01 -- Major

April 3, 2009

Release Specifications

Document Version 1.0

January 5, 2009

Administration for Children and Families

Office of Child Support Enforcement

370 L'Enfant Promenade S.W.

Washington, DC 20447

DCN: C8-03.02.91.01

This document was prepared for the United States Department of Health
and Human Services, Office of Child Support Enforcement under Contract
Number NIH CIOSP 263-01-D-0054 by Lockheed Martin, Information Systems
and Global Services, Incorporated (LM IS&GS). The work was authorized in
compliance with the following specific prime task order:

> Delivery Order Number: HHS-ACF-2006-C2500M
>
> Delivery Order Title: Electronic Income Withholding Order
>
> Document Date: January 2009

Table of Contents

**1.** **Forward FEINs To States (OCSE Ref #2595)
[1-1](#forward-feins-to-states-ocse-ref-2595)**

1.1 Summary of Changes [1-1](#summary-of-changes)

1.2 Description of Changes [1-1](#description-of-changes)

1.3 Impact on States [1-1](#impact-on-states)

1.4 Record Specifications [1-1](#record-specifications)

A. FEIN File Format [A-1](#fein-file-format)

List of Charts

Chart A‑1: FEIN File Data Elements [A-1](#__RefHeading___Toc216164955)

# Forward FEINs To States (OCSE Ref #2595)

The Electronic Income Withholding Order (e-IWO) System has been modified
to provide an automated mechanism for States to maintain an up-to-date
e-IWO Employer list.

## Summary of Changes

The e-IWO System is being modified to send a monthly file of active
FEINs that can be processed through the OCSE e-IWO Portal.

## Description of Changes

The e-IWO System will send a FEIN File to States on a monthly basis.
States that want to participate in this process must provide a file name
in order for the e-IWO system to drop off the file.

## Impact on States

No impact to States. States can chose to electronically receive the
active list of FEINs, or they can go to the e-IWO Workplace and review
the list of active FEINs in order to maintain their list manually.

## Record Specifications

The FEIN File is generated in a fixed length format. The lengths and
locations of each data element within the file are indicated in Chart
A-1, "FEIN File Data Elements".

For example, the Organization Name data element has a fixed length of
65. If an Organization has a name that is only 20 characters, 45 spaces
will be added to the end of the field to create an Organization Name
with a length of 65. This Organization Name will be located in positions
20 through 84 within the file.

The following list is a summary of the formatting rules.

-   Each employer/withholder's data are on a separate line.

-   Each data element has a fixed length.

-   Data elements are ordered as they appear in Chart A-1, "FEIN File
    Data Elements".

####### FEIN File Format

+-------------+-----+---+---+---+--------------------+--------------+
| []{#__Ref   |     |   |   |   |                    |              |
| Heading___T |     |   |   |   |                    |              |
| oc216164955 |     |   |   |   |                    |              |
| .a          |     |   |   |   |                    |              |
| nchor}Chart |     |   |   |   |                    |              |
| A‑1: FEIN   |     |   |   |   |                    |              |
| File Data   |     |   |   |   |                    |              |
| Elements    |     |   |   |   |                    |              |
+=============+=====+===+===+===+====================+==============+
| Element     | Lo  | L | A | R | Description        | Rules        |
|             | cat | e | / | e |                    |              |
|             | ion | n | N | q |                    |              |
|             |     | g |   | . |                    |              |
|             |     | t |   | / |                    |              |
|             |     | h |   |   |                    |              |
|             |     |   |   | O |                    |              |
|             |     |   |   | p |                    |              |
|             |     |   |   | t |                    |              |
|             |     |   |   | . |                    |              |
+-------------+-----+---+---+---+--------------------+--------------+
| FEIN        | 1-9 | 9 | N | R | Emp                | Exactly 9    |
|             |     |   |   |   | loyer/withholder's | digits       |
|             |     |   |   |   | FEIN               |              |
|             |     |   |   |   |                    | Example:     |
|             |     |   |   |   |                    | 123456789    |
+-------------+-----+---+---+---+--------------------+--------------+
| Start Date  | 10  | 1 | A | R | The date that the  | Format:      |
|             | -19 | 0 | / |   | employer/          | YYYY-MM-DD   |
|             |     |   | N |   | withholder will    |              |
|             |     |   |   |   | begin to exchange  |              |
|             |     |   |   |   | Income Withholding |              |
|             |     |   |   |   | Orders             |              |
+-------------+-----+---+---+---+--------------------+--------------+
| O           | 20  | 6 | A | R | Name of the        |              |
| rganization | -84 | 5 | / |   | e                  |              |
| Name        |     |   | N |   | mployer/withholder |              |
+-------------+-----+---+---+---+--------------------+--------------+
| Address     | 85- | 4 | A | O | Line 1 of the      |              |
| Line1       | 124 | 0 | / |   | emp                |              |
|             |     |   | N |   | loyer/withholder's |              |
|             |     |   |   |   | address            |              |
+-------------+-----+---+---+---+--------------------+--------------+
| Address     | 1   | 4 | A | O | Line 2 of the      |              |
| Line2       | 25- | 0 | / |   | emp                |              |
|             | 164 |   | N |   | loyer/withholder's |              |
|             |     |   |   |   | address            |              |
+-------------+-----+---+---+---+--------------------+--------------+
| City        | 1   | 2 | A | O | Emp                |              |
|             | 65- | 5 | / |   | loyer/withholder's |              |
|             | 189 |   | N |   | city               |              |
+-------------+-----+---+---+---+--------------------+--------------+
| State       | 1   | 2 | A | O | Emp                | 2 character  |
|             | 90- |   | / |   | loyer/withholder's | State code   |
|             | 191 |   | N |   | State code         |              |
|             |     |   |   |   |                    | Examples:    |
|             |     |   |   |   |                    | AL; AK; AZ   |
+-------------+-----+---+---+---+--------------------+--------------+
| Postal Code | 1   | 1 | A | O | Emp                | 5 digit Zip  |
|             | 92- | 0 | / |   | loyer/withholder's | or           |
|             | 201 |   | N |   | postal code        |              |
|             |     |   |   |   |                    | 5 digit      |
|             |     |   |   |   |                    | Zip - 4      |
|             |     |   |   |   |                    | digit        |
|             |     |   |   |   |                    | extension    |
|             |     |   |   |   |                    |              |
|             |     |   |   |   |                    | Examples:    |
|             |     |   |   |   |                    |              |
|             |     |   |   |   |                    | -   12345 or |
|             |     |   |   |   |                    |              |
|             |     |   |   |   |                    | -            |
|             |     |   |   |   |                    |   12345-1234 |
+-------------+-----+---+---+---+--------------------+--------------+
| Contact     | 2   | 4 | A | O | Business contact's |              |
| Name        | 02- | 0 | / |   | full name          |              |
|             | 241 |   | N |   |                    |              |
+-------------+-----+---+---+---+--------------------+--------------+
| Phone       | 2   | 1 | N | O | Business contact's | Exactly 10   |
| Number      | 42- | 0 |   |   | phone number       | digits       |
|             | 251 |   |   |   |                    |              |
|             |     |   |   |   |                    | Example:     |
|             |     |   |   |   |                    | 4445551234   |
+-------------+-----+---+---+---+--------------------+--------------+
| Extension   | 2   | 5 | N | O | Business contact's |              |
|             | 52- |   |   |   | phone extension    |              |
|             | 256 |   |   |   |                    |              |
+-------------+-----+---+---+---+--------------------+--------------+
| E-mail      | 2   | 6 | A | O | Business contact's |              |
|             | 57- | 5 | / |   | e-mail address     |              |
|             | 321 |   | N |   |                    |              |
+-------------+-----+---+---+---+--------------------+--------------+