**Publication Policy for the Supernova/Acceleration Probe
Collaboration**

#### Version 4.2 {#version-4.2 .unnumbered}

### Nov. 5, 2004  {#nov.-5-2004 .unnumbered}

# Introduction

This document describes the policies of the SNAP collaboration
concerning public release of collaboration developed materials,
including publications, public presentations, technical papers, and
software. The goal of this publication policy is to ensure timely
publication, provide a process for collaboration approval, while
ensuring a high quality and validity of results. It also provides for
the establishment and maintenance of an archive for SNAP publications
and presentations.

SNAP scientific results are subject to approval under the terms of this
policy prior to public dissemination, including talks at conferences,
workshops, colloquia and seminars, conference papers, internet
publication and journal publication. Scientific results include analysis
of SNAP data *and* results based on simulation of the SNAP mission.
Technical papers describing the SNAP satellite, instrumentation, mission
design or software must also be approved prior to public dissemination.
All software or algorithms developed by SNAP collaborators for the SNAP
mission are also subject to approval prior to public dissemination by
the Publication Board.

The SNAP Institutional Board has adopted this policy and must approve
changes.

Approved by vote on Nov. 5, 2004.

Publication Approval Procedures

1.  Analysis papers: Any new result based on SNAP data must be approved
    according to the following procedures:

    a.  Prior to initiation of analysis provide announcement and
        invitation to collaboration or working group to participate.

    b.  Document the analysis in a detailed internal note that is
        archived in the SNAP internal database and accessible to all
        SNAP collaboration members

    c.  Establish a Review Committee by request to the Publications
        Board.

    d.  Meet with the Review Committee and go through the analysis
        details, responding to any questions or suggestions for further
        work until the Review committee is satisfied that the result is
        correct and meets the SNAP collaborations standards. Upon
        completion of the analysis, the Publications Board shall
        establish a timeline for review and publication.

    e.  Write the conference or journal paper; the Review Committee will
        read it and make comments and suggestions to ensure accuracy,
        clarity and conformance with the SNAP style and format
        guidelines. Iterate until the paper is deemed ready for
        collaboration-wide review.

    f.  Notify the Publication Board and request that the collaboration
        be notified of the result and asked to review and comment; on
        the paper; and whenever possible, an internal presentation of
        the result will be organized by the Publication Board

    g.  Address all comments from the collaboration, with the assistance
        of the Review Committee who will ensure that the paper converges
        and notify the Publication Board when it is ready for submission
        or public presentation

    h.  Approval will be granted by the Publication Board after a final
        reading including at least one member of the Publication Board;
        the Chair of the Publication Board will be responsible for final
        submission to the conference or journal

2.  Simulation papers: the appropriate working group manager will
    oversee preparation and documentation of results based on the use of
    SNAP simulation tools. In general, a procedure similar to that for
    analysis papers shall be followed, as determined by the Publication
    Board. All simulation papers should be submitted to the Publication
    Board for collaboration-wide review and to ensure that they conform
    to SNAP style and format guidelines.

3.  Instrumentation papers: Preparation and submission of
    instrumentation papers is the responsibility of the cognizant system
    manager, who will organize an internal review process for each
    paper. For a SNAP-wide paper this responsibility may be given to the
    Publication Board. Technical papers should, nonetheless, be
    submitted to the Publication Board to ensure that they conform to
    SNAP style, format guidelines and documentation.

4.  Software: Release of software developed for SNAP should follow
    procedures developed by the Publication Board and approved by the
    Institutional Board.

5.  Proposals: Grant proposals to NSF, NASA, or other agencies which
    include unreleased information or information that could be
    deleterious to the collaboration must obtain prior approval by the
    Publications Board.

# Authorship

General guidelines: The Author list will be maintained by the
Publication Board and updated at least annually. To be eligible for the
author list, an individual must have actively participated in the SNAP
collaboration for at least one year as a Full or associate member, and
may remain on the author list for one year after leaving the
collaboration. In general, authors will be PhD scientists and engineers,
or thesis students working towards the PhD. Exceptions will be made in
individual cases involving an exceptional contribution. Authors may
include non-members who have made an important contribution. Individuals
who contribute actively to SNAP for at least six years prior to launch
are eligible for the designation of "Builders" and will be automatically
included on all SNAP collaboration publications. Associate members and
guest members are not eligible to be Builders. Conference papers, not
including important new results, may list the name of the speaker
followed by the words "On behalf of the SNAP collaboration."

Guest members shall be included on an author list if they have made a
significant contribution to the paper as determined by the specific
paper review committee and approved by the Publication Board. Authorship
on papers that are the result of a thesis project shall be determined by
the Publication Board but in general shall follow the general
guidelines. Publications that are based on publicly released SNAP papers
or data are subject to the general guidelines if any of the authors are
Members, Associate Members or Guest Members of SNAP.

A. Analysis papers

The Publication Board will determine the author list for SNAP analysis
papers. Papers that are on topics central to the primary goals of SNAP
will be in alphabetical order by author or institution & author and so
designated. Papers on science designated as secondary will have the lead
authors appear first (in an order recommended by the Internal Review
Committee and approved by the Publication Board) followed by an
alphabetical listing (by name, or by institution & name) of SNAP
collaborators on the author list(s) maintained by the Publication Board.

B. Simulation papers: Author list is determined by the Publication
Board, taking into consideration the recommendation of the appropriate
working group manager; authors may include software engineers who have
made important technical contributions. Simulation papers using SNAP
tools and describing the full mission or primary science goals or
instruments will be signed by all SNAP collaboration members in
alphabetical order (by name, or by institution & name) and will follow
the procedures for analysis papers.

C. Instrumentation papers: Author list is determined by the Publication
Board, taking into consideration the recommendation of the cognizant
system manager and may include nonmember students, engineers, and
technicians who have made important technical contributions.

D. The Publications board has the authority to grant limited, or sole or
opt-in authorship for papers considered tertiary (such as those with
such a narrow focus as to be of very limited interest to the
collaboration) or in other exceptional circumstances. All collaborators
have the right to opt-in to tertiary papers.

# The Publication Board

The Publication Board has the following responsibilities:

1.  Maintain author list(s) according to the guidelines described below.

2.  Oversee the preparation of all publications by appointing Internal
    Review Committees, setting deadlines, arbitrating any disputes and
    giving final approval for submission

3.  Ensure timely publication

4.  Establish policies regarding paper format and style

5.  Select the journals for publication of SNAP results

6.  Generate and maintain a repository for all SNAP papers and public
    presentations

7.  Approve the dissemination of SNAP software and develop, with
    approval from the institutional board, written guidelines for its
    use

Membership: The Publication Board will consist of 6 members from the
SNAP collaboration, each serving staggered 3-year terms plus,
ex-officio, the PI and co-PI. New members will be proposed by the PI or
co-PI and must be ratified by the Institutional Board. The chair of the
Publications Board, selected from the Publication board membership by
the PI or co-PI, will report on its actions to the PI and co-PI.

Actions by the Publications board maybe appealed to an ombudsman
appointed by and reporting to the PI and co-PI.

##  {#section .unnumbered}

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The following section regarding public presentations has not yet been
approved by the institutional board and is not yet in force:

# Public Presentations {#public-presentations .unnumbered}

#  {#section-2 .unnumbered}

# The SNAP Publication Board will oversee all public presentations on SNAP such as seminars, colloquia, public outreach presentations, invited and contributed talks at conferences, workshops and any subsequent proceedings. The Publication Board will select speakers for SNAP talks at major conferences, maintain a list of speakers, arrange rehearsals when appropriate and will maintain an archive of talks that have been given. SNAP members will follow the procedures outlined below when they wish to give a SNAP Presentation. {#the-snap-publication-board-will-oversee-all-public-presentations-on-snap-such-as-seminars-colloquia-public-outreach-presentations-invited-and-contributed-talks-at-conferences-workshops-and-any-subsequent-proceedings.-the-publication-board-will-select-speakers-for-snap-talks-at-major-conferences-maintain-a-list-of-speakers-arrange-rehearsals-when-appropriate-and-will-maintain-an-archive-of-talks-that-have-been-given.-snap-members-will-follow-the-procedures-outlined-below-when-they-wish-to-give-a-snap-presentation. .unnumbered}

-   All SNAP collaboration members shall notify the Publication Board
    whenever they are invited to give a presentation.

-   Only approved results will be presented.

-   All presentations shall include one "official" slide showing the
    collaboration list.

-   A final electronic copy of all presentations will be given to the
    Publication Committee for archiving. These shall be in a
    standardized common format selected by the Publication Board.

-   Specific policies govern different categories of presentations:

    -   Major presentations include talks at major conferences or
        workshops, presentation of new results at major venues or when a
        result is publicly presented for the first time. Major
        presentations require prior approval by the Publication Board
        and they may re-assign the talk to a different speaker. A copy
        of the speaker's slides will be posted on the SNAP web site
        prior to the presentation with a deadline determined by the
        Publication Board and the talk should be rehearsed in front of a
        group selected by the Publication Board. If there is a
        conference proceeding, the presenter will follow the guidelines
        for SNAP publications as deemed necessary by the Publication
        Board.

    -   Minor talks include Seminars, Colloquia, departmental talks and
        talks at small conferences and workshops. SNAP members who are
        invited to give Colloquia or seminars do not need prior
        approval. The Publication Board should be notified of all minor
        talks on SNAP or SNAP related and maintain an electronic archive
        of these presentations. For small conferences and workshops
        where there is a written proceeding, the presenter will follow
        the guidelines for SNAP publications as deemed necessary by the
        Publication Board. Minor talks do not include new results or
        items potentially controversial without prior approval.

    -   Public Outreach Talks include any presentation on SNAP before
        the general public. These types of talks are important to the
        SNAP project and should be strongly encouraged. SNAP members
        invited to give outreach talks should notify the Publication
        Board and should rehearse for them as deemed necessary by the
        Publication Board. The Publication Board should maintain an
        electronic archive of such talks.

The Publication Board should use the following guidelines in assigning
speakers for major presentations.

-   Speakers should be selected in such a way that balances out the
    presentations among the various member institutions and individuals.

-   Young collaborators who may benefit from public exposure should be
    given special consideration.

-   Quality of previous presentations should be considered.

-   Persons active in Education and Public Outreach should be rewarded
    for this by being given special consideration in being selected for
    major presentations.