# Instructions to Bidders -- Sealed Bid

**(Government Real and Related Personal Property)**

1.  Bid Form.

    a.  Bids must be submitted in duplicate on the Bid Form accompanying
        this Invitation for Bids, and all information and certifications
        called for thereon must be furnished. Bids submitted in any
        other manner or which fail to furnish all information or
        certificaqtions required may be summarily rejected. While
        telegraphic bids will not be considered, unless specifically
        authorized in the Invitation for Bids, bids may be modified or
        withdrawn by telegram prior to the time fixed in this invitation
        for bids for the opening of bids.

    b.  Bids shall be filled out legibly with all erasures, strikeovers,
        and corrections initialed by the person signing the bid and the
        bid must be manually signed.

    c.  Negligence on the part of the bidder in preparing the bid
        confers no right for withdrawal or modification of the bid after
        it has been opened.

    d.  In submitting a bid, only return the Bid Form (in duplicate).
        Retain all other documents, including one copy of the Bid Form,
        for your record.

2.  Bid Envelopes. Envelopes containing bids must be sealed and
    addressed to the bid receiving office stated in this Invitation for
    Bids. The name and address of the bidder must be shown in the upper
    left corner of the bid envelope, and the invitation number, the
    daqte and hour of bid opening and the phrase "Bid for Real Property"
    must be shown in the lower left corner of the envelope. A gummed
    label for the optional use of the bidder is attached to this
    Invitation for Bids and bidders are urged to utilize this label. No
    responsibility will attach to any officer of the Government for the
    premature opening of or failure to open a bid not properly addressed
    and identified.

3.  Late Bids, Modifications of Bids, or Withdrawal of Bids.

    a.  Any bid received at the office designated in the solicitation
        after the exact time specified for receipt will not be
        considered unless it is resolved before award is made and
        either:

        1.  It was sent by registered or certified mail not later than
            the fifth calendar day prior to the date specified for the
            receipt of bids (e.g. a bid submitted in response to a
            solicitation requiring receipt of bids by the 20^th^ of the
            month must have been mailed by the 15^th^ or earlier); or

        2.  It was sent by mail (or telegram if authorized) and it is
            determined by the Government that the late receipt was due
            solely to mishandling by the Government after receipt at the
            Government installation.

    b.  Any modification or withdrawal of a bid is subject to the same
        conditions as in a. above. A bid may also be withdrawn in person
        by a bidder or his authorized representative, provided his
        identity is made known and he signs a receipt for the bid, but
        only if the withdrawal is made prior to the exact time set for
        receipt of bids.

    c.  The only acceptable evidence to establish:

        1.  The date of mailing of a late bid, modification, or
            withdrawal sent either by registered or certified mail is
            the US Postal Service postmark on the wrapper or on the
            original receipt from the US Postal Service. If neither
            postmark shows a legible date, the bid, modification, or
            withdrawal shall be deemed to have been mailed late. (The
            term "postmark" means a printed, stamped, or otherwise
            placed impression that is readily identifiable without
            further action as having been supplied and affixed on the
            date of mailing by employees of the US Postal Service.)

        2.  The time of receipt at the Government installation is the
            time-date stamp of such installation on the bid wrapper or
            other documentary evidence of receipt maintained by the
            installation.

    d.  Notwithstanding a and b of this provision, a late modification
        of an otherwise successful bid which makes its terms more
        favorable to the Government will be considered at any time it is
        received and may be accepted.

    e.  Bidders using certified or registered mail are cautioned to
        obtain a receipt showing a legible, dated postmark and to retain
        such receipt against the chance that it will be required as
        evidence that a late bid was timely mailed.

4.  Bid Executed on Behalf of Bidder.

> A bid executed by an attorney or agent on behalf of the bidder shall
> be accompanied by an authenticated copy of his Power of Attorney or
> other evidence of his authority to act on behalf of the bidder.

a.  Corporation. If the bidder is a corporation, the Certificate of
    Corporate Bidder must be executed. The certificate must be executed
    under the corporate seal by some duly authorized officer of the
    corporation other than the officer signing the bid. In lieu of the
    Certificate of Corporate Bidder, there may be attached to the bid
    copies of so much of the records of the corporation as will show the
    official character and authority of the officer signing, duly
    certified by the secretary or assistant secretary, under the
    corporate seal, to be true copies.

b.  Partnership. If the bidder is a partnership, and all partners sign
    the bid, with a notation that they are all the partners, the
    Government will not ordinarily require any further proof of the
    existence of the partnership. If all the partners do not sign the
    bid, then the names of all those except limited partners must be
    furnished on the bid and the Government, in its discretion, may
    require evidence of the authority of the signer(s) to execute the
    bid on behalf of the partnership.

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5.  Bid Deposit.

> Each bid must be accompanied by a bid deposit of not less than the
> amount required by this Invitation for Bids, in the form of a
> certified check, cashier's check, or postal money order payable to the
> order of: "General Services Administration or (Name of Bidder)".
>
> This will enable bidders whose bids are rejected to negotiate the
> instrument once it is returned. An irrevocable letter of credit is
> also acceptable. If an irrevocable letter of credit is submitted, the
> demand draft must be payable when accompanied by a written statement
> the amount drawn under thre credit represents the earnest money
> deposit required (1) as a guarantee to support an offer made by the
> successful bidder to purchase the property described in the Invitation
> for Bids from the United States of America, or (2) as liquidated
> damages in the event that the successful bidder fails to comply with
> the terms and conditions of the Invitation for Bids. Failure to so
> provide such bid deposit shall require rejection of the bid. Upon
> acceptance of a bid, the appropriate bid deposit of the successful
> bidder shall be applied toward payment of the successful bidder's
> obligation to the Government. Appropriate bid deposits accompanying
> bids which are rejected will be returned to bidders, without interest,
> within 5 working days after rejection of the bids.

6.  Additional Information. The General Services Administration issuing
    office, at the address given in this Invitation for Bids, will, upon
    request provide additional copies of this invitation for bids, bid
    and acceptance, and answer requests for additional available
    information concerning the property offered to facilitate
    preparation of bids. Each bid submitted shall be deemed to have been
    made with full knowledge of all terms, conditions, and requirements
    contained in this Invitation for Bids.

7.  Bids to be Opened at Specified Time. It shall be the duty of each
    bidder to see that his bid is delivered with the time and at the
    place prescribed in this Invitation for Bids. Bids (including
    modifications) received prior to the time fixed in this invitation
    for Bids for the opening of bids will be securely kept unopened. No
    bid, modification or withdrawal, received after the time fixed in
    this Invitation for Bids for the opening of bids will be considered
    except as provided under 3. above. Ater the time fixed for the
    opening of bids, their contents will be made public by announcement
    for the information of bidders and others properly interested who
    may be present either in person or by representative.

8.  Waiver of Informalities or Irregularities. The Government may, at
    its election, waive any minor informality or irregularity in bids
    received.

9.  Acceptable Bid. A bid received from a responsible bidder whose bid,
    conforming to this Invitation for Bids, will be most advantageous to
    the Government, price and other factors considered, is an acceptable
    bid. In the event two or more acceptable bids are received that are
    equal in all respects, the selction will be made by a drawing by lot
    limited to such equal bids.

10. Notice of acceptance or rejection. Notice by the Government of
    acceptance or rejection of a bid shall be deemed to have been
    sufficiently given when telegraphed or mailed to the bidder or his
    duly authorized representative at the address indicated in the bid.
    The Government's processing of a bid deposit shall not, in itself,
    constitute acceptance of the bidder's offer. The Government reserves
    the right to reject any or all bids or portions thereof.