+----------------+-----------------------------------------------------+
| ![](medi       | **Martinez & Hromada Associates, Inc.**             |
| a/image1.png){ |                                                     |
| width="0.66666 | P.O. Box 21707, Denver, CO 80221-0707               |
| 66666666666in" |                                                     |
| he             | \(303\) 428-1728, (303) 428-1769 fax                |
| ight="0.583333 |                                                     |
| 3333333334in"} | [http://www.mart                                    |
|                | inez-hromada.com](http://www.martinez-hromada.com/) |
+----------------+-----------------------------------------------------+

GENERAL SERVICES ADMINISTRATION

Federal Supply Service

Authorized Federal Supply Schedule Price List

 

On‑line access to contract ordering information, terms and conditions,
up‑to‑date pricing, and the option to create an electronic delivery
order are available through GSA *Advantage!™* , a menu‑driven database
system. The INTERNET address for GSA *Advantage!™* is:
<http://www.gsaadvantage.gov/>.

 

**Office, Imaging and Document Solutions Schedule 36**

**CONTRACT \# GS-25F-0027P**

 **Contract Modification Number 2, Dated 03/24/06**

**(Address and Remit Address Change)**

For more information on ordering from Federal Supply Schedules, click on
the FSS Schedules button at
[http://www.fss.gsa.gov](http://www.fss.gsa.gov/).

 

Contract Period: July 6, 2004 through July 5, 2009

Martinez & Hromada Associates, Inc.\
7475 Dakin St., Suite 350, Denver, Colorado 80221-6917\
Phone: 303 428 1728 Fax: 303 428 1728

[www.martinez-hromada.com](http://www.martinez-hromada.com/)

**DUNS \# 867131286**

Small Disadvantaged Business

SBA certified 8(a) Firm

**CONTENTS**

> [CUSTOMER INFORMATION 3](#customer-information)
>
> [1. Awarded Special Item Number 4](#awarded-special-item-number)
>
> [2. Minimum Order 6](#minimum-order)
>
> [3. Maximum Order 6](#maximum-order)
>
> [4. Billing and Auditable Labor Hours:
> 6](#billing-and-auditable-labor-hours)
>
> [5. Time of Delivery: 6](#time-of-delivery)
>
> [6. Expedited Delivery: 7](#expedited-delivery)
>
> [7. Commercial Warranty: 7](#commercial-warranty)
>
> [8. FOB Destination 7](#fob-destination)
>
> [9. Statement of Net Price 7](#statement-of-net-price)
>
> [10. Volume Discounts 7](#volume-discounts)
>
> [11. Prompt Payment Terms 7](#prompt-payment-terms)
>
> [12. Government Purchase Cards 7](#government-purchase-cards)
>
> [13. Ordering Address and contact name
> 7](#ordering-address-and-contact-name)
>
> [14. Ordering Procedures and response time
> 7](#ordering-procedures-and-response-time)
>
> [15. Payment Address 8](#payment-address)
>
> [16. DUNS Number 8](#duns-number)
>
> [17. Central Contract Registry 8](#central-contract-registry)

# CUSTOMER INFORMATION

MARTINEZ & HROMADA ASSOCIATES, INC. (MHa) is an 8(a) small disadvantaged
business incorporated under the laws of the State of Colorado on April
3, 1992. Maintaining the business for over 12 years has been the same
executive staff, Mr. Thomas Martinez and Mr. Albert Hromada. The company
has seen steady growth, increased financial strength on an annual basis,
and forecasts the trend to continue for the foreseeable future. MHa is
very selective on the work pursued to ensure every client receives the
top-quality support that has become a standard within the company. This
GSA 36 schedule has been reviewed in detail and fits into MHa's business
plan very well. GSA can be assured that all work, assigned through the
FSS schedule, will be completed in an outstanding manner and will
receive proper attention from MHa's executive staff.

MHa has created a very strong relationship with many clients since it's
establishment. A large percentage of clients have returned for repeat
business more than once and regularly provide praise for the talents of
the professionals provided. The company's success is largely attributed
to the extra effort put into building a professional relationship with
every client, keeping their interests in mind at all times. As a result,
MHa has received various outstanding awards over the years, such as:

1999 Supplier of the Year Award - Rocky Mountain Minority Supplier
Development Council

Currently listed in the top 25 minority firms in Colorado, by Colorado
Business Magazine

Received Letter of Commendation from Deputy Director of Aviation, City
and County of Denver for service beyond the scope of work required in
helping to open Denver International Airport (DIA).

The awards were achieved greatly due to the outstanding clientele who
trusted MHa and the quality product regularly completed by MHa's
professionals. By giving maximum attention to each and every contract,
GSA can be assured, all new clientele, resulting from the FSS schedule,
will receive the same treatment.

### 

######### Understanding The Customer's Needs

Management Concept Theory

Martinez & Hromada Associates, Inc. (MHa) prides itself in understanding
the problems in controlling and managing projects presented to us by our
customers. We analyze the project from three different points of view.
First by the customer who details the end result of the project and what
is to be achieved and accomplished. Second is from MHA management's
point of view in how the work is to be managed and the functions of
their employees. Thirdly by the employees in how to approach the work
and perform it in a efficient and proficient manner.

The customer is always right. The customer has envisioned it's goal of
how a records management department is to function and how the records
are to be categorized and stored. The methods for storage and retrieval
of records are paramount in the eyes of the customer. Failure to
maintain those systems could be catastrophic to the customer if they are
unable to find or retrieve documents, and all documents become important
especially if your unable to view them. We understand this problem and
we recognize it as our primary goal in providing service to the federal
government the largest record keeper in the world.

The ability to delegate work as a team member of the records management
department requires effective planning. The manager must know what he
wants done, when, where, how much and by whom. Once the overall plans
have been set for the operations of the records management department,
then specific actions can be taken to alleviate stumbling blocks
creating a smooth running operation. Knowledge in the standards of
records cataloging and filing is our primary concern and important in
our business relationship.

Overall Understanding Of Service

Martinez & Hromada Associates, Inc. (MHa) employees have performed such
work before and have been able to maintain large document, photo,
drawing, microfiche and database files for the federal government and
also for large and small businesses.

MHa management and operations team have performed contracts for the
National Park Service, Denver Service Center (TIC) records management
department including cataloging and filing of all documentation flowing
into and out that facility. Our personnel accession all paper records,
photos, and drawings including e-documents received into this facility,
catalog and deliver the documents to the approved NARA storage facility
located on the Denver Federal Center facility.

Narrative Of The Service

MHa has provided administrative personnel to maintain and support the
records management department, Our personnel have worked for almost five
years at the Technical Information Center (TIC), National Park Service,
Denver Service Center. Our employees and management staff have attained
a close relationship with Park Service personnel and view themselves as
integral partner in the development and operations of the records
management program.

Implementation Approach

Our management and employees must approach difficult tasks and be
willing to tackle these tasks head-on in order to achieve our goals. MHa
is a small business enterprise and as a small business we must instill
into our employees a degree of entrepreneurial spirit. Instilling this
entrepreneurial spirit into our subordinates is essential to developing
a winning combination of men, women, material, and equipment in our
business. Our employees are our most important and valuable asset and
keeping our employees focused on their task and achieving those tasks
are what a good manager does. That is our goal and that is what makes
our business successful.

Ability to Provide Resources

MHA has been in business almost twelve years and we have accomplished
many goals within our organization. We are ranked in the top 25 minority
businesses, and ranked in the top 150 of privately owned businesses in
Colorado. Our success is based on the ability to hire and keep top
quality personnel in our management and project operations staff. We
have access to a large database of personnel that we recruit from all
over the United Sates. Employees are hired based upon their knowledge
and past work experience. Employees with National Archives and Records
Administration (NARA) experience are sought after for their knowledge
and background

## Awarded Special Item Number

**[SIN Description:]{.underline}**

**51-504 Records Management Services**

Record management services provide a comprehensive capability to solve
the complex challenges posed by the movement, manipulation, archiving,
security, and management of records. The contractor provides
professional management and administrative support personnel having the
necessary skills to perform effective record management services for
unclassified records. The services are provided using Government
facilities. The contractor provides those services necessary to meet the
following record management objectives using Government equipment and
facilities. The Record management objectives are to maintain the
existing file room in a manner that permits the easy location, and
retrieval of files.

SIN 733-1 Mail Room Management Services

As specified in a task order, contractor shall provide daily mailroom
administrative services consisting of, but not limited to: accepting
incoming mail from USPS and courier services such as UPS and FEDEX;
accepts and signs for certified mail, registered mail & overnight mail.
Makes distribution of all mail using an Office Roster. Processes
outgoing mail, metering flats, letters, packages, etc.

**[Price List:]{.underline}**

**SIN 51-504 Records Management Services**

SIN 733-1 Mail Room Management Services

  ------------------------------- ------------------ --------------------
  **Labor/Task Category**         **Commercial       **Government
                                  Hourly Billing     Discounted Hourly
                                  Rate**             Billing Rate**

  Document Management Supervisor  \$45.79            \$43.73

  General Clerk I                 \$18.26            \$17.44

  General Clerk II                \$20.07            \$19.17

  General Clerk III               \$20.42            \$19.50

  General Clerk IV                \$24.70            \$23.59

  Librarian                       \$46.09            \$44.02

  Librarian Technician            \$30.52            \$29.14
  ------------------------------- ------------------ --------------------

**[Job Descriptions:]{.underline}**

**Document Management Supervisor**

Responsible for the tracking and maintaining location of all records
utilizing a personal computer based tracking system provided by the
Government. Specific duties include scanning in all bar coded boxes and
their locations; updating tracking system as required; performing
archiving of records; performing shipping and receipt of records;
coordinating the pickup, storage, and delivery of boxes; performing
records searches as requested by clients; maintaining logs on the
receipt and shipment of records; performing document destruction and
archiving; performing periodic inventories of records; and performing
additional document control tasks as assigned. May supervise other
document center staff.

**General Clerk I**

Follows a few clearly detailed procedures in performing simple
repetitive tasks in the same sequence, such as filing pre-coded
documents in a chronological file or operating office equipment, e.g.,
photocopy or mailing machine. May have responsibility for preparing a
variety of documents for microfilming and electronic imaging using
written guidelines. General Clerk I (Records) must acquire a thorough
understanding of the guidelines for processing records, have an eye for
detail and be meticulous in performing all document related tasks. Must
also become familiar with the computer-based tracking systems and the
document retrieval and re-filing procedures.

**General Clerk II**

Follows a number of specific procedures in completing several repetitive
clerical steps performed in a prescribed or slightly varied sequence,
such as coding and filing documents in an extensive alphabetical file,
simple posting to individual accounts, opening mail, running mail
through metering machines, and calculating and posting charges to
departmental accounts. Little or no subject-matter knowledge is
required, but the clerk needs to choose the proper procedure for each
task. General Clerk II (Records) must acquire a thorough understanding
of the guidelines for processing records, have an eye for detail and be
meticulous in performing all document related tasks. Must also become
familiar with the computer-based tracking systems and the document
retrieval and re-filing procedures. May have responsibility for
preparing a variety of documents for microfilming and electronic imaging
using written guidelines.

**General Clerk III**

Work requires a familiarity with the terminology of the office unit.
Selects appropriate methods from a wide variety of procedures or makes
simple adaptations and interpretations of a limited number of
substantive guides and manuals. The clerical steps often vary in type or
sequence, depending on the task. General Clerk III (Records) must have a
thorough understanding of the guidelines for processing records, have an
eye for detail and be meticulous in performing all document related
tasks. Must also become familiar with the computer-based tracking
systems and the document retrieval and re-filing procedures. Must be
able to assist less experienced staff in the performance of office
procedures.

**General Clerk IV**

Uses some subject-matter knowledge and judgment to complete assignments
consisting of numerous steps that vary in nature and sequence. Selects
from alternative methods and refers problems not solvable by adapting or
interpreting substantive guides, manuals, or procedures. Typical duties
include: assisting in a variety of administrative matters; preparing
reports or other records; verifying statistical reports for accuracy and
completeness; and handling and adjusting complaints. May also direct
lower level clerks. General Clerk IV (Records) must have a thorough
understanding of the guidelines for processing records, have an eye for
detail and be meticulous in performing all document related tasks. Must
also be proficient with the computer-based tracking systems and the
document retrieval and re-filing procedures. Must be able to assist in
training staff in the performance of office procedures.

**Librarian**

Maintains library collections of books, serial publications, documents,
audiovisual and other materials and assists groups and individuals in
locating and obtaining materials. Furnishes information on library
activities, facilities, rules and services. Explains and assists in use
of reference sources, such as card or book catalog or book and
periodical indexes to locate information. Issues and receives materials
for circulation or use in library. Assembles and arranges displays of
books and other library materials. Maintains reference and circulation
materials. Answers correspondence on special reference subjects. May
select, order, catalog and classify materials.

####### Library Technician

Provides information service, such as answering questions regarding card
catalogs, and assists in the use of bibliographic tools, such as Library
of Congress catalog. Performs routine cataloging of library materials.
Files cards in catalog drawers or computer records according to system
used. Answers routine inquiries, and refers persons requiring
professional assistance to Librarian. Verifies bibliographic information
on order requests. Works or directs workers in maintenance of stacks or
in section of department or division, such as ordering or receiving
section of acquisitions department, card preparation activities in
catalog department, or limited loan or reserve desk operation of
circulation department.

## Minimum Order

The minimum order limit for this contract is \$1,000.00.

## Maximum Order

The maximum order limit for this contract is \$1,000,000.

## Billing and Auditable Labor Hours: 

Martinez & Hromada Associates, Incorporated possesses an adequate and
auditable labor hour recording and billing system capable of fully
supporting labor hour invoices. Martinez & Hromada Associates,
Incorporated will honor orders from agencies under this contract

## Time of Delivery: 

Delivery is 30 days ARO.

## Expedited Delivery: 

15 Days.

## Commercial Warranty: 

Martinez & Hromada Associates, Incorporated warrants the files delivered
to the ordering agencies up to 90 days following the acceptance for each
order.

## FOB Destination

FOB Destination prices for geographic scope of this contract is 48
contiguous States and the District of Columbia in/excluding Alaska,
Hawaii and Puerto Rico.

## Statement of Net Price

Prices shown herein are net (discounts deducted).

## Volume Discounts

None

## Prompt Payment Terms

Payment terms are net 30 days.

## Government Purchase Cards

MHa accepts Government purchase cards up to the micro-purchase threshold
(\$2,500.00).

## Ordering Address and contact name

Martinez & Hromada Associates, Inc.

7475 Dakin St., Suite 350

Denver, CO 80221-6917

Contact Name: Thomas N. Martinez, (303) 428-1728, (303) 428-1769 fax

<t.martinez@martinez-hromada.com>

## Ordering Procedures and response time

For services, the ordering procedures, information on Blanket Purchase
Agreements (BPAs), and a sample BPA can be found at the GSA/FSS Schedule
homepage
([www.fss.gsa.gov/schedules](http://www.fss.gsa.gov/schedules)).

MHa understands the urgency of it's customer's requests and will respond
to such requests within 24 hours.

## Payment Address

Martinez & Hromada Associates, Inc.

P.O. Box 21707

Denver, CO 80221-0707

 

##  DUNS Number

867131286

##  Central Contract Registry

Martinez & Hromada Associates, Inc. is listed in and is registered
currently with the CCR.