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FREQUENTLY ASKED QUESTIONS

> Adding Training Manually

**Question**

How do I add training to someone's training record and competencies?

**Answer**

To manually assign (add) a course competency for 'external training'
attained outside IQCS Session Administration (ie: at a local community
college, state forestry, historic information), these are the basic
steps:

1.  **Manually add the course to the employee's training records**.

    a.  Navigate to Workforce Development\>Competency Management\>Track
        Person Competencies\>Training (1a in diagram)

    b.  Add a new row (hit the + button). (B)

    c.  Enter a course code (or search and choose the appropriate code).
        The Course Title should autofill based on your entry. (C)

    d.  Enter a start and end date for the training. (D)

    e.  Skip School Name. (E)

    f.  Check the "Prerequisites Met" box if that's true. (F)

    g.  Enter "Completed" in the Attendance field. (G)

    h.  Enter a Training Reason (optional, but recommended.)

    i.  Enter "P" in the Grade box (optional).

    j.  SAVE the record. Upon Save the course competency will show up on
        the responder's competency record.

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**2. Search for a Course Code** -

> If the course is does not have the standard NWCG course code, the
> course may still be in the IQCS course table. Be sure to do a thorough
> search. When searching for a course in the course table, try a variety
> of search criteria. If at first you don't succeed, try again. A
> current course table is posted to the web site once a month.
>
> Each search screen has multiple options to search by. In example 1, I
> searched for any course that 'contains' heli in the title. The results
> returned included old courses designated by an 'X'. Example 2
> demonstrates a search for any course that course that 'contains' heli
> in the title, but excludes those whose course code begins with 'X'.
>
> ![](media/image3.jpeg){width="4.506944444444445in"
> height="3.7319444444444443in"}
>
> ![](media/image4.jpeg){width="3.946527777777778in"
> height="4.006944444444445in"}

3\. **Add training that is not in the IQCS Course Table -**

> When you want to enter training that does not have a course code in
> the IQCS Course Table,

a.  Skip the Course Code field

b.  Enter the course name the Course Title field. (K)

c.  Enter the Start Date

d.  Enter the End Date

e.  Enter "Completed" in the Attendance field. (G)

f.  Enter a Training Reason (optional, but recommended.)

g.  Enter "P" in the Grade box (optional).

h.  SAVE the record.

> **(NOTE: in the future this will be placed on a different tab.)**
>
> ![](media/image2.png){width="5.747222222222222in"
> height="3.267361111111111in"}

**4. Assign a course competency:\
**To assign a competency for the course to the employee's attained
competencies. You may want to give someone the competency for a course
when they haven't actually taken a course. By giving them the competency
you are saying that the responder has the knowledge and skills presented
in the training but they have not actually taken the course. You will
have to write a justification to this effect. One example when this is
justified is when the responder has taught the course, but the course
was developed after the responder became qualified.

a.  Navigate to Workforce Development\>Competency Management\>Track
    Person Competencies\>Competencies. (A)

b.  Select the employee in the search page (unless the employee defaults
    in).

c.  Choose the Competency Assignment tab. (B)

d.  View the list of all the competencies in the employee's records,
    first, to avoid duplicating a record. (C)

e.  Choose 'View All' in the Scroll Area menu bar to see all the
    assigned comps. You can sort alphabetically by either column by
    clicking the column heading.

f.  Select the Competency Category from the drop-down list, to show a
    list of competencies from which to choose. Only competencies not
    already assigned to this employee will be shown. (D)

g.  Check the box next to the appropriate course in the list that
    appears. (E)

h.  Click the double-arrow icon to 'move' the course competency to the
    employee's list of attained competencies. (F).

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i.  SAVE the record at this page.

j.  Click the Competency Rating tab and follow step 3 (below).

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i.  **Select the Competency Rating on the Competency Rating page.**

    a.  Find the competency you added in the previous step (A). It
        should be at the top of the list.

    b.  Pick "Attained" from the drop-down list under Proficiency (B).
        (Choices will be different for different kinds of competencies,
        such as fitness.)

    c.  Click the 'Justification' button to enter a reason for manually
        awarding this competency to the employee's records. (C).

    d.  The justification page will appear (see the second illustration,
        below).

    e.  Enter the Employee ID (EmplID) **of the person authorizing this
        activity** to this person's records (such as an FMO, Certifying
        Official, etc).

    f.  Type a narrative reason explaining why this course (or other)
        competency is being awarded to this employee.

    g.  Click the "Okay" button. You will be returned to the Competency
        Rating page. Click the SAVE button on that page to complete this
        activity.

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