**Instructions**

**Using the COD Web Simulation Training Program**

**System Requirements**

Windows 98 or Windows 2000 operating system with 7-10 megabytes of free
space on the local hard drive; 20 megabytes Ram; 15" monitor with 16-bit
color depth, resolution at 1024 x 768; ODBC driver for Access 2000

## **To start the program**

Check to make sure the sure the display setting on your computer
(monitor) is set to 1024 x 768.

Go to the location (drive, file) where you downloaded the program. Open
the COD simulation folder and then double click on the application file
titled **codCBT**. The program will start.

## **Introduction**

This computer based training program simulates the COD system screens
and functionality available to School Administrators. It contains six
lessons and an open format. In the open format mode, you may explore
over 400 fictitious person records and 20 fictitious schools.

## **Lessons**

## Using the Search Function

-   Navigation bars, menus and links

-   Search for person, credit check, promissory note, award and/or
    school

-   Request credit check

## Locating Pell Information

-   Navigate to Pell Award information

-   View Pell disbursement dates

-   View a POP situation

## Locating Direct Information

-   Navigate to Direct Loan information

-   View disbursement dates

-   View promissory note links

## Viewing School Information

-   Locate school contact information

-   Locate and update school options

-   View funding information

-   View drawdowns and returned funds

## 

## Working with Batches

-   Search for batches by dates

-   Search for batches by batch ID number

-   View batch details

-   Locate batch reject errors

-   Locate rejected record errors

-   Correct record errors

-   Search by SSN for all records

-   Use filters to narrow a search

## Creating and Updating Records

-   How to create and update records online

-   Create/Update Person

-   Create/Update Pell Award

-   Create/Update Direct Loan for student and parent

-   Create/Update Disbursement

### **Open format**

In open format you can perform the following functions:

Explore a person, award, disbursement, school, and batch information

Use the first three letters of any name for a person search. Once the
name(s) appears, navigate through the system to locate award and
disbursement information. The simulation contains over 400 fictitious
people in the simulation.

View Batches

To view batches, choose a school from those listed. Once displayed, you
may search by a date range of one to thirty days. The date range must be
a range [after]{.underline} July 1, 2002.

Create or Update a Person, Award or Disbursement:

You may create or update a person, award, or disbursement. If you move
to another account, the information will revert to the original data in
the simulation.

When creating and updating records, this simulation checks for a limited
amount of edits. A complete list of edits can be found in the Pell and
Direct Technical Reference Manuals. You may access this reference
material at the IFAP website. [www.ifap.ed.gov](http://www.ifap.ed.gov/)

### **Contact**

Comments should be sent to CODSupport@acs-inc.com

**Schools included in the Simulation**

Below is a listing of the fictitious schools included in the simulation.
You should search for a school by name or COD Entity ID.

+-------------------+---------+------+---------+------------+--------+
| **School**        | # COD   | #    | # Type  | **Funding  | **COD  |
|                   |         |      |         | Level**    | P      |
| **Name**          | # En    | # S  |         |            | artici |
|                   | tity ID | ize  |         |            | pant** |
+-------------------+---------+------+---------+------------+--------+
| Hailey University | 4       | 40   | Public  | Advanced   | Full   |
|                   | 7891532 | ,000 |         | Pay        |        |
| Hailey U -Wayne   |         |      |         |            |        |
| College           | 5       |      |         |            |        |
|                   | 9617248 |      |         |            |        |
| Hailey U-Nursing  |         |      |         |            |        |
| College           | 8       |      |         |            |        |
|                   | 5749612 |      |         |            |        |
+-------------------+---------+------+---------+------------+--------+
| Gilbert           | 4       | 22   | Private | Advanced   | Full   |
| University        | 9524013 | ,000 |         | Pay        |        |
+-------------------+---------+------+---------+------------+--------+
| Sunny University  | 0       | 30   | Public  | Advanced   | Full   |
|                   | 9643827 | ,000 |         | Pay        |        |
+-------------------+---------+------+---------+------------+--------+
| Skyler University | 2       | 20   | Private | Advanced   | Full   |
|                   | 7271698 | ,000 |         | Pay        |        |
+-------------------+---------+------+---------+------------+--------+
| Great Neck        | 5       | 12   | Public  | Advanced   | Ph     |
|                   | 7684013 | ,000 |         | Pay        | ase-in |
| Comm College      |         |      |         |            |        |
+-------------------+---------+------+---------+------------+--------+
| Robin Comm        | 3       | 8    | Public  | Advanced   | Ph     |
| College           | 7388456 | ,000 |         | Pay        | ase-in |
+-------------------+---------+------+---------+------------+--------+
| Burger Business   | 3       | 1    | Prop    | Advanced   | Full   |
| School            | 2787340 | ,200 | rietary | Pay        |        |
+-------------------+---------+------+---------+------------+--------+
| Pineland          | 4       | 12   | Public  | Rei        | Ph     |
| University        | 6103289 | ,000 |         | mbursement | ase-in |
+-------------------+---------+------+---------+------------+--------+
| Oceanside College | 9       | 6    | Private | Rei        | Ph     |
|                   | 5587607 | ,000 |         | mbursement | ase-in |
+-------------------+---------+------+---------+------------+--------+
| Dollan Technical  | 1       | 1    | Prop    | Rei        | Full   |
|                   | 6683958 | ,700 | rietary | mbursement |        |
| Dollan Tech -     |         |      |         |            |        |
| Norwich           | 8       |      |         |            |        |
|                   | 2326295 |      |         |            |        |
+-------------------+---------+------+---------+------------+--------+
| Electric          | 6       | 18   | Private | CM1        | Ph     |
| University        | 7809822 | ,000 |         |            | ase-in |
+-------------------+---------+------+---------+------------+--------+
| Hilltop           | 1       | 16   | Private | Pushed     | Full   |
| University        | 4938237 | ,000 |         | Cash       |        |
+-------------------+---------+------+---------+------------+--------+
| Heartland         | 8       | 32   | Public  | Pushed     | Full   |
| University        | 2635087 | ,000 |         | Cash       |        |
+-------------------+---------+------+---------+------------+--------+
| Fields College    | 8       | 13   | Public  | Pushed     | Full   |
|                   | 5397045 | ,000 |         | Cash       |        |
+-------------------+---------+------+---------+------------+--------+
| Stellar Institute | 5       | 1    | Prop    | Pushed     | Ph     |
| of Tech           | 1543360 | ,600 | rietary | Cash       | ase-in |
+-------------------+---------+------+---------+------------+--------+
| Lanton School of  | 8       | 1    | Prop    | Pushed     | Ph     |
| Art               | 2641592 | ,200 | rietary | Cash       | ase-in |
+-------------------+---------+------+---------+------------+--------+
| Maverick Beauty   | 3       | 500  | Prop    | CM2        | Ph     |
| Institute         | 8628674 |      | rietary |            | ase-in |
+-------------------+---------+------+---------+------------+--------+