**APPENDIX B. MODELS OF ADDRESS**

**General Rules for Addressing Correspondence**

1\. [Abbreviations]{.underline}. Spell out all titles except \"Dr.,\"
\"Mr.,\"

\"Ms.,\" \"Mrs.,\" in addresses before full names.

2\. [Two Titles]{.underline}. Do not use two titles with one name; for

example, use \"Dr. Paula White\" or \"Paula White, M.D.\" Do not use

\"Dr. Paula White, M.D.\" or \"Ms. Paula White, M.D.\"

3\. [Title Omitted]{.underline}. Use \"Ms.\" for women addressees when
the

incoming does not give a title. Omit the title if it is not

known whether the addressee is a man or woman; for example, use

\"Leslie Doe\" in the address, \"Dear Leslie Doe:\" as the

salutation.

4\. [Retired Officials]{.underline}. After leaving a titled position, an

individual may opt to retain that distinctive title.

5\. [Personal Preference]{.underline}. The addressee\'s personal
preference

should be considered when deciding whether to use a title.

**Guidelines for Addressing Correspondence**

**Guideline Example**

1\. If the incoming uses both a Fort Knox Bank

street address and a box number, 101 Gold Bar Road

put them in the same order on the reply. PO Box 823

Fort Knox, KY 62702+4

2\. In street addresses, do not use Mrs. Queen O. Hearts

periods with abbreviations that 117 Bridge Avenue, SW

indicate sectional divisions of Poker City, CA 90014+4

cities, i.e., NW, SW, NE, SE. Use

the USPS two-letter state and territory

abbreviations. Hit the space bar two

times between the state code and

the ZIP Code. Use [www.usps.com](http://www.usps.com/) to

find appropriate extended ZIP Codes.

3\. Put a box number before a post Mr. George Jungle

office station or number. Box 2, Tarzan Station

Wilderness, WA 45205+4

4\. Put a rural route number Ms. Mary Lamb

before a box number. RR 2, Box 2

Wool City, WV 26360+4

5\. Put an apartment, room, suite, or other Mr. Henree Ford

unit number after the street address 600 Model T Street,

on the same line or in the line above. Apartment 2

First Car, MI 42886+4

6\. If the incoming contains only a city, Ms. Emmy A. Ward

state, and ZIP Code, it may be used on Oscar City, CA 90099+4

the reply.

[Models of Address]{.underline}. The following list shows the address

format, salutation, and complimentary close for certain

addressees.

**The White House**

**Addressee Address on Letter and Envelope Salutation and**

**Complimentary Close**

The President The President Dear Mr. President:

The White House Dear Madam President:

Washington, DC 20500-0004 (***For the President only***,

use \"Respectfully,\" as the

complimentary close.)

The Vice President The Honorable (Full Name) Dear Mr. Vice President:

The Vice President of the Dear Madam Vice President:

United States Sincerely,

Eisenhower Executive Office

Building

Washington, DC 20501-0005

The President\'s Mr./Mrs. (Full Name) Dear Mr./Mrs. (Last Name):

Spouse The White House Sincerely,

Washington, DC 20500-0001

Assistant to the The Honorable (Full Name) Dear Mr./Mrs./Miss/Ms. (Last
Name):

President Assistant to the President Sincerely,

The White House

Washington, DC 20500-0001

Former President The Honorable (Full Name) Dear President (Last Name):

(Complete Address) Sincerely,

(City, State ZIP Code+4)

Former Vice The Honorable (Full Name) Dear Mr./Mrs./Miss/Ms.

President (Complete Address) (Last Name):

(City, State ZIP Code+4) Sincerely,

**The Cabinet**

**Inside Address and Envelope Salutation and**

**Complimentary Closes**

The President Dear Mr. President:

The White House Dear Madam President:

Washington, DC 20500-0004 ***(For the President only,***

use \"Respectfully\" as

the complimentary close.)

The Honorable (Full Name) Dear Mr. Vice President:

The Vice President of the United States Dear Madam Vice President:

Eisenhower Executive Office Building Sincerely,

Washington, DC 20501-0005

The Honorable (Full Name) Dear Secretary (Last Name):

Secretary of Agriculture Sincerely,

1400 Independence Avenue, SW

Washington, DC 20250-0001

The Honorable (Full Name) Dear Secretary (Last Name):

Secretary of Commerce Sincerely,

14^th^ Street and Constitution Avenue, NW

Washington, DC 20230-0001

The Honorable (Full Name) Dear Secretary (Last Name):

Secretary of Defense Sincerely,

The Pentagon

Washington, DC 20301-0001

The Honorable (Full Name) Dear Secretary (Last Name):

Secretary of Education Sincerely,

400 Maryland Avenue, SW

Washington, DC 20202-0001

The Honorable (Full Name) Dear Secretary (Last Name):

Department of Energy Sincerely,

Forrestal Building

1000 Independence Avenue, SW

Washington, DC 20585-0001

The Honorable (Full Name) Dear Secretary (Last Name):

Department of Health and Human Services Sincerely,

200 Independence Avenue, SW

Washington, DC 20201-0001

**The Cabinet (continued)**

**Inside Address and Envelope Salutation and**

**Complimentary Close**

The Honorable (Full Name) Dear Secretary (Last Name):

Department of Homeland Security Sincerely,

Washington, DC 20528

The Honorable (Full Name) Dear Secretary (Last Name):

Department of Housing and Urban Sincerely,

Development

Robert C. Weaver Federal Building

451 Seventh Street, SW

Washington, DC 20410-0001

The Honorable (Full Name) Dear Secretary (Last Name):

Department of the Interior Sincerely,

1849 C Street, NW

Washington, DC 20240-0001

The Honorable (Full Name) Dear Mr. Attorney General:

Attorney General Dear Madam Attorney

General:

Department of Justice Sincerely,

10th Street and Constitution Avenue, NW

Washington, DC 20530-0001

The Honorable (Full Name) Dear Secretary

(Last Name):

Secretary of Labor Sincerely,

200 Constitution Avenue, NW

Washington, DC 20210-0001

The Honorable (Full Name) Dear Secretary

(Last Name):

Department of State Sincerely,

Harry S. Truman Federal Building

2201 C Street, NW

Washington, DC 20520-0001

The Honorable (Full Name) Dear Secretary

(Last Name):

Department of Transportation Sincerely,

400 Seventh Street, SW

Washington, DC 20590-0001

The Cabinet (continued)

Inside Address and Envelope Salutation and

Complimentary Close

The Honorable (Full Name) Dear Secretary

(Last Name):

Secretary of the Treasury Sincerely,

1500 Pennsylvania Avenue, NW

Washington, DC 20220-0001

The Honorable (Full Name) Dear Secretary

(Last Name):

Department of Veterans Affairs Sincerely,

810 Vermont Avenue, NW

Washington, DC 20420-0001

Cabinet Rank Members

The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms. (Last Name):

Chief of Staff to the President Sincerely,

The White House

1st Floor, West Wing

Washington, DC 20500-0004

The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms. (Last Name):

Administrator, Environmental Sincerely,

Protection Agency

Ariel Rios Building

1200 Pennsylvania Avenue, NW

Washington, DC 20460-0001

The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms. (Last Name):

Director, Office of Management Sincerely,

and Budget

Eisenhower Executive Office Building

17th Street and Pennsylvania Avenue, NW

Washington, DC 20503-0001

The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms. (Last Name):

Director, Office of National Sincerely,

Drug Control Policy

750 - 17th Street, NW

Washington, DC 20006-4607

The Honorable (Full Name) Dear Mr.

Ambassador:

U.S. Trade Representative Dear Madam

Ambassador:

600 - 17th Street, NW Sincerely,

Washington, DC 20508-0001

The Federal Judiciary

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

The Chief Justice The Honorable (Full Name) Dear

Chief Justice:

Chief Justice of Sincerely,

the United States

The Supreme Court of the

United States

Washington, DC 20543-0002

Associate Justice The Honorable (Full Name) Dear

Justice (Last Name):

Associate Justice of the Supreme Sincerely,

Court of the United States

Washington, DC 20543-0002

The Clerk of the The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Supreme Court The Clerk of the Supreme Court

(Last Name):

The Supreme Court of the Sincerely,

United States

Washington, DC 20543-0002

Chief Judge of a Court The Honorable (Full Name)

Dear Chief Judge (Last Name):

Chief Judge of the (Name of Sincerely,

the Court)

(Address)

(City, State ZIP Code+4)

Judge of a Court The Honorable (Full Name) Dear

Judge (Last Name):

Judge of the (Name of the Court) Sincerely,

(Address)

(City, State ZIP Code+4)

The Congress

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

President of the Senate The Honorable (Full Name)

Dear Mr. President:

(The Vice President President of the Senate

Dear Madam President:

acts in this capacity.) Washington, DC 20510+4

Sincerely,

Speaker of the The Honorable (Full Name) Dear

Mr. Speaker:

House of Speaker of the House

Dear Madam Speaker:

Representatives of Representatives

Sincerely,

Washington, DC 20515-6501

President pro tempore The Honorable (Full Name)

Dear Mr. President:

of the Senate President Pro Tempore

Dear Madam President:

United States Senate Sincerely,

Washington, DC 20510-7000

Majority or Minority The Honorable (Full Name)

Dear Mr. Leader:

Leader of the Majority (or Minority)

Dear Madam Leader:

Senate Leader Sincerely,

United States Senate

Washington, DC 20510+4

Majority or The Honorable (Full Name) Dear

Mr. Leader:

Minority Leader Majority (or Minority) Leader

Dear Madam Leader:

of the U.S. House of U.S. House of Representatives

Sincerely,

Representatives Washington, DC 20515+4

United States The Honorable (Full Name) Dear

Senator (Last Name):

Senator United States Senate

Sincerely,

Washington, DC 20510+4

(or)

The Honorable (Full Name)

United States Senator

(Local Address of State Office)

(City, State ZIP Code+4)

United States The Honorable (Full Name) Dear

Representative (Last

Representative U.S. House of Representatives

Name):

Washington, DC 20515+4 Sincerely,

(or)

The Honorable (Full Name)

Member, United States

House of Representatives

(Congressional District Office

Address)

(City, State ZIP Code+4)

The Congress (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Senator-elect The Honorable (Full Name) Dear

Senator-elect (Last

United States Senate Name):

Washington, DC 20510+4 Sincerely,

Representative-elect The Honorable (Full Name) Dear

Representative-elect

U.S. House of Representatives (Last Name):

Washington, DC 20515+4 Sincerely,

Committee The Honorable (Full Name) Dear

Mr./Madam Chairman:

Chairman Chairman/Chairwoman/Chair Dear

Madam Chairwoman:

Chairwoman Committee on (Name) Dear

Mr./Madam Chair:

Chair United States Senate

Sincerely,

Washington, DC 20510+4

(or)

The Honorable (Full Name) Dear Mr./Madam

Chairman:

Chairman/Chairwoman/Chair Dear Madam

Chairwoman:

Committee on (Name) Dear Mr./Madam

Chair:

U.S. House of Representatives Sincerely,

Washington, DC 20515+4

Committee The Honorable (Full Name) Dear

Senator (Last Name):

Member Committee on (Name) Sincerely,

United States Senate

Washington, DC 20510+4

(or)

The Honorable (Full Name) Dear

Representative (Last

Committee on (Name) Name):

U.S. House of Representatives Sincerely,

Washington, DC 20515+4

The Congress (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Subcommittee The Honorable (Full Name) Dear

Mr./Madam Chairman:

Chairman Chairman/Chairwoman/Chair Dear

Madam Chairwoman:

Chairwoman Subcommittee on (Name) Dear

Mr./Madam Chair:

Chair (Name of Parent Committee)

Sincerely,

United States Senate

Washington, DC 20510+4

(or)

The Honorable (Full Name) Dear Mr./Madam

Chairman:

Chairman/Chairwoman/Chair Dear Madam

Chairwoman:

Subcommittee on (Name) Dear Mr./Madam

Chair:

(Name of Parent Committee) Sincerely,

U.S. House of Representatives

Washington, DC 20515+4

Committee The Honorable (Full Name)

Dear Mr./Madam Cochairman:

Cochairman Cochairman/Cochairwoman/ Dear Madam

Cochairwoman:

Cochairwoman Cochair Dear Mr./Madam

Cochair:

Cochair Committee on (Name) Sincerely,

United States Senate

Washington, DC 20510+4

(or)

The Honorable (Full Name) Dear

Mr./Madam Cochairman:

Cochairman/Cochairwoman/ Dear Madam

Cochairwoman:

Cochair Dear Mr./Madam

Cochair:

Committee on (Name) Sincerely,

U.S. House of Representatives

Committee on (Name)

Washington, DC 20515+4

Subcommittee The Honorable (Full Name) Dear

Senator (Last Name):

Member Subcommittee on (Name) Sincerely,

(Name of Parent Committee)

United States Senate

Washington, DC 20510+4

(or)

The Honorable (Full Name) Dear

Representative (Last

Subcommittee on (Name) Name):

(Name of Parent Committee) Sincerely,

U.S. House of Representatives

Washington, DC 20515+4

The Congress (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Joint Committee The Honorable (Full Name) Dear

Mr./Madam Chairman:

Chairman Chairman/Chairwoman/Chair Dear

Madam Chairwoman:

Chairwoman Joint Committee on (Name) Dear

Mr./Madam Chair:

Chair Congress of the United States

Sincerely,

Washington, DC ZIP Code+4

Joint Committee The Honorable (Full Name) Dear

Senator (Last Name):

Member Joint Committee on (Name) Dear

Representative (Last

Congress of the United States Name):

Washington, DC ZIP Code+4 Sincerely,

Joint Subcommittee The Honorable (Full Name) Dear

Mr./Madam Chairman:

Chairman Chairman/Chairwoman/Chair Dear

Madam Chairwoman:

Chairwoman Joint Subcommittee on (Name) Dear

Mr./Madam Chair:

Chair Joint Committee on (Name)

Sincerely,

Congress of the United States

Washington, DC ZIP Code+4

Joint Subcommittee The Honorable (Full Name) Dear

Senator (Last Name):

Member Joint Subcommittee on (Name) Dear

Representative (Last

Congress of the United States Name):

Washington, DC ZIP Code+4 Sincerely,

Office of a Deceased Office of the late Senator

Dear Sir/Madam:

Senator or (Full Name) Sincerely,

Representative United States Senate

Washington, DC 20510+4

(or)

Office of the late Representative

(Full Name)

U.S. House of Representatives

Washington, DC 20515+4

Secretary of the The Honorable (Full Name)

Dear Mr./Mrs./Miss/Ms.

United States Senate Secretary of the Senate

(Last Name):

United States Senate Sincerely,

Washington, DC 20510+4

Clerk of the House The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Clerk of the U.S. House of (Last

Name):

Representatives Sincerely,

U.S. House of Representatives

Washington, DC 20515-6601

The Congress (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Resident The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Commissioner Resident Commissioner of (Last

Name):

Puerto Rico Sincerely,

U.S. House of Representatives

Washington, DC 20515+4

Delegate The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Delegate from (Name of Location) (Last

Name):

U.S. House of Representatives Sincerely,

Washington, DC 20515+4

Legislative Agencies

Comptroller General The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Comptroller General of the (Last

Name):

United States Sincerely,

(Address)

Washington, DC ZIP Code+4

Librarian of Congress The Honorable (Full Name)

Dear Mr./Mrs./Miss/Ms.

Librarian of Congress (Last

Name):

Library of Congress Sincerely,

Washington, DC 20540+4

Executive Departments and Independent Agencies

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Cabinet Member The Honorable (Full Name) Dear

Secretary (Last Name):

Secretary of (Name of Department) Sincerely,

(Address)

Washington, DC ZIP Code+4

Attorney General The Honorable (Full Name) Dear

Mr. Attorney General:

Attorney General Dear Madam

Attorney General:

Department of Justice Sincerely,

10th Street and Constitution

Avenue, NW

Washington, DC 20530-0001

Solicitor General The Honorable (Full Name) Dear

Mr. Solicitor General:

Solicitor General Dear Madam

Solicitor General:

Department of Justice Sincerely,

10th Street and Constitution

Avenue, NW

Washington, DC 20530-0001

Deputy Secretary/ The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms. (Last

Under Secretary/ Deputy Secretary of Name):

Assistant Secretary/ (Name of Department)

Sincerely,

Equivalent (Address)

Washington, DC ZIP Code+4

(or)

The Honorable (Full Name)

Under Secretary of (Name of

Department)

(Address)

Washington, DC ZIP Code+4

(or)

The Honorable (Full Name)

Assistant Secretary (or Equivalent) for

(Name of Departmental Component)

(Address)

Washington, DC ZIP Code+4

Executive Departments And Independent Agencies (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Postmaster General The Honorable (Full Name) Dear

Mr. Postmaster General:

Postmaster General Dear Madam

Postmaster

(Address) General:

Washington, DC ZIP Code+4 Sincerely,

Head of a Federal The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Agency, Authority, or (Title) (Last

Name):

Board (Agency Name) Sincerely,

(Address)

(City, State ZIP Code+4)

Head of a Major The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Organization Within (Title), (Organization Name)

(Last Name):

an Agency, if a (Agency Name) Sincerely,

Presidential Appointee (City, State ZIP Code+4)

Chairman/Chairwoman/ The Honorable (Full Name) Dear

Mr./Madam Chairman:

Chair of a Commission Chairman/Chairwoman/Chair,

Dear Madam Chairwoman:

or Board (Commission/Board Name) Dear Mr./Madam

Chair:

(Address) Sincerely,

(City, State ZIP Code+4)

Chairman/Chairwoman/ The Honorable (Full Name)

Dear Mr./Mrs./Miss/Ms.

Chair of a (Commission Name) (Last

Name):

Permanently Chartered (Address) Sincerely,

Commission or Council, (City, State ZIP Code+4)

if a presidential appointee

American Missions

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

American Ambassador The Honorable (Full Name)

(formal)

American Ambassador Sir/Madam:

(City), (Country) Very truly

yours,

(informal)

Dear Mr. Ambassador:

Dear Madam

Ambassador:

Sincerely,

Personal (Special) The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Representative of the Personal Representative of the

(Last Name):

President President of the United States of

Sincerely,

America to (Country)

(Address)

(City), (Country)

American Consul Mr./Mrs./Miss/Ms. (Full Name) Dear

Mr./Mrs./Miss/Ms.

General or American American Consul General (or)

(Last Name):

Consul American Consul Sincerely,

(City), (Country)

Foreign Diplomatic Missions to the United States

Foreign Ambassador His/Her Excellency (Full Name)

(formal)

in the United States Ambassador of (Country)

Excellency:

(Address) Very truly yours,

Washington, DC ZIP Code+4 (informal)

Dear Mr. Ambassador:

Dear Madam

Ambassador:

Sincerely,

Foreign Minister in the The Honorable (Full Name)

Dear Mr. Minister:

United States (Head of Minister of (Country)

Dear Madam Minister:

a Legation) (Address) Sincerely,

Washington, DC ZIP Code+4

Foreign Minister The Honorable (Full Name) Dear

Mr. Minister:

Counselor in the Minister Counselor Dear Madam

Minister:

United States Embassy of (Country)

Sincerely,

(Address)

Washington, DC ZIP Code+4

International Organizations

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

United States The Honorable (Full Name)

(formal)

Representative to the United States Representative

Sir/Madam:

United Nations with the to the United Nations

Very truly yours,

Rank of Ambassador with the Rank of Ambassador

(informal)

(Address) Dear Mr. Ambassador:

(City, State ZIP Code+4) Dear Madam

Ambassador:

Sincerely,

United States Representative The Honorable (Full Name)

(formal)

on the Council United States Representative

Sir/Madam:

of the Organization on the Council of the

Very truly yours,

of American States Organization of American States

(informal)

(Address) Dear Mr.

Ambassador:

(City, State ZIP Code+4) Dear Madam

Ambassador:

Sincerely,

State Governments and Local Governments

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Governor The Honorable (Full Name) Dear

Governor (Last Name):

Governor of (State) Sincerely,

(Address)

(City, State ZIP Code+4)

Lieutenant Governor The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

Lieutenant Governor of (State) (Last

Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Attorney General The Honorable (Full Name) Dear

Attorney General

Attorney General (Last Name):

State of (Name) Sincerely,

(Address)

(City, State ZIP Code+4)

State Senator The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

\*(See note below) (State) Senate (Last

Name):

(Address) Sincerely,

(City, State ZIP Code+4)

State Representative/ The Honorable (Full Name)

Dear Mr./Mrs./Miss/Ms.

Assemblyman/ (State) House of Representatives/ (Last

Name):

Assemblywoman/ (State) Assembly/ Sincerely,

Delegate (State) House of Delegates

\*(See note below) (Address)

(City, State ZIP Code+4)

\* Note: In most states, the lower branch of the

legislature is known as the House of Representatives. In some

states, such as California, New York, New Jersey, Nevada, and

Wisconsin, the lower branch is known as the Assembly. In others,

such as Maryland, Virginia, and West Virginia, it is known as the

House of Delegates. Nebraska has a one-house legislature. Its

members are classed as Senators.

State Governments and Local Governments (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

State\'s Attorney The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

State\'s Attorney (Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

District Attorney The Honorable (Full Name) Dear

Mr./Mrs./Miss/Ms.

District Attorney (Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Mayor The Honorable (Full Name) Dear

Mayor (Last Name):

Mayor of (City) Sincerely,

(Address)

(City, State ZIP Code+4)

Mayor Pro Tem The Honorable (Full Name) Dear Mayor

Pro Tem

Mayor Pro Tem of (City) (Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

President of a City The Honorable (Full Name)

Dear Mr./Mrs./Miss/Ms.

Board of President, Board of (Last

Name):

Commissioners Commissioners of (City)

Sincerely,

(Address)

(City, State ZIP Code+4)

City Council Member Mr./Mrs./Miss/Ms. (Full Name) Dear

Mr./Mrs./Miss/Ms.

Councilman/Councilwoman (Last Name):

(City) City Council Sincerely,

(Address)

(City, State ZIP Code+4)

Chief of Police (Full Name) Dear

Sir:

Chief of Police Dear Chief

(Last Name):

(City) Sincerely,

(City, State ZIP Code+4)

Clergy

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Protestant The Right Reverend (Full Name)

(formal)

Bishop of (City) Right Reverend

Sir:

(Address) Right Reverend

Madam:

(City, State ZIP Code+4) Sincerely,

(informal)

Dear Bishop (Last

Name):

Sincerely,

The Very Reverend (Full name) (formal)

Dean of (Cathedral) Very Reverend

Sir:

(Address) Very Reverend Madam:

(City, State ZIP Code+4) Sincerely,

(informal)

Dear Dean (Last

Name):

Sincerely,

The Reverend (Full Name) (formal)

Bishop of (City) Reverend Sir:

(Address) Reverend Madam:

(City, State ZIP Code+4) (informal)

Dear Bishop (Last

Name):

Sincerely,

The Reverend (Full Name) Dear

Mr./Mrs./Miss/Ms.

(Title), (Name of Church) (Last

Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Catholic His Eminence (formal)

(First Name) Cardinal (Last Name) Your

Eminence:

Archbishop of (Diocese) Sincerely,

(Address) (informal)

(City, State ZIP Code+4) Dear

Cardinal (Last Name):

Sincerely,

The Most Reverend (Full Name) (formal)

Archbishop of (Diocese) Your

Excellency:

(Address) Sincerely,

(City, State ZIP Code+4) (informal)

Dear Archbishop:

Sincerely,

Clergy (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Catholic The Most Reverend (Full Name) (formal)

Bishop of (City) Your

Excellency:

(Address) Sincerely,

(City, State ZIP Code+4) (informal)

Dear Bishop (Last

Name):

Sincerely,

The Right Reverend Monsignor (formal)

(Full Name) Right Reverend

Monsignor:

(Address) Sincerely,

(City, State ZIP Code+4) (informal)

Dear Monsignor (Last

Name):

Sincerely,

The Very Reverend Monsignor (formal)

(Full Name) Very Reverend

Monsignor:

(Address) Sincerely,

(City, State ZIP Code+4) (informal)

Dear Monsignor (Last

Name):

Sincerely,

The Reverend (Full Name) (formal)

(Initials of Order, if any) Reverend

Sir:

(Address) Sincerely,

(City, State ZIP Code+4) (informal)

Dear Father (Last

Name):

Sincerely,

The Reverend Mother Superior (or) Reverend

Mother:

Reverend Mother (Name, Dear Reverend

Mother:

Initials of Order) Dear Mother

(Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Sister (Name, Initials of Order) Dear

Sister (Name):

(Initials of Order, if used) Dear

Sister:

(Address) Sincerely,

(City, State ZIP Code+4)

Brother (Name, Initials of Order) Dear

Brother (Name):

(Initials of Order, if used) Dear

Brother:

(Address) Sincerely,

(City, State ZIP Code+4)

Clergy (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Jewish Rabbi (Full Name), D.D. (or) Dear

Rabbi (Last Name):

Dr. (Full Name) Dear Dr.

(Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Rabbi (Full Name) Dear Rabbi

(Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Chaplain Chaplain (Full Name) Dear

Chaplain (Last Name):

(Rank, Service Designation) Sincerely,

(Post Office Address of

Organization and Station)

(Address)

(City, State ZIP Code+4)

Education Officials

President of a College Dr. (Full Name) Dear

Dr. (Last Name):

or University (with President, (Name of Institution)

Sincerely,

doctoral degree) (Address)

(City, State ZIP Code+4)

President of a College Mr./Mrs./Miss/Ms. (Full Name)

Dear Mr./Mrs./Miss/Ms.

or University (without President, (Name of Institution)

(Last Name):

doctoral degree) (Address) Sincerely,

(City, State ZIP Code+4)

Dean of a School Dean (Full Name) Dear Dean

(Last Name):

School of (Name) Sincerely,

(Name of Institution)

(Address)

(City, State ZIP Code+4)

Professor (with doctoral Dr. (Full Name)

Dear Dr. (Last Name):

degree) Department of (Name) Sincerely,

(Name of Institution)

(Address)

(City, State ZIP Code+4)

Education Officials (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Professor (without Professor (Full Name) Dear

Professor (Last Name):

doctoral degree) Department of (Name)

Sincerely,

(Name of Institution)

(Address)

(City, State ZIP Code+4)

Associate/Assistant Dr. (Full Name) Dear

Dr. (Last Name):

Professor (with Associate/Assistant Professor

Sincerely,

doctoral degree) Department of (Name)

(Name of Institution)

(Address)

(City, State ZIP Code+4)

Associate/Assistant Professor (Full Name) Dear

Professor (Last Name):

Professor (without Associate/Assistant Professor

Sincerely,

doctoral degree) Department of (Name)

(Name of Institution)

(Address)

(City, State ZIP Code+4)

Physicians and Lawyers

Physician (Full Name), M.D. Dear Dr. (Last

Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Lawyer (Full Name), Esquire Dear

Mr./Mrs./Miss/Ms.

(Address) (Last Name):

(City, State ZIP Code+4) Sincerely,

Multiple Addressees

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

One Woman and One Mrs./ Miss/Ms. (Full Name) and Dear

Mrs./ Miss/Ms. (Last

Man Mr. (Full Name) Name) and Mr.

(Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Two or More Men Mr. (Full Name) and Dear

Mr. (Last Name) and

Mr. (Full Name) Mr. (Last

Name):

(Address) Dear Messrs. (Last

Name)

(City, State ZIP Code+4) and (Last

Name):

Gentlemen:

Sincerely,

Two or More Women Mrs./Miss/Ms. (Full Name) Dear

Mrs. (Last Name) and

and Mrs./Miss/Ms. (Full Name) Ms. (Last

Name):

(Address) Dear Mmes. (Last

Name)

(City, State ZIP Code+4) and (Last

Name): (if married)

Dear Mlles. (Last

Name) and

(Last Name): (if

unmarried)

Ladies:

Sincerely,

Miscellaneous Addressees

Widow Ms. (Wife\'s Full Name) Dear

Ms. (Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

(or)

Mrs. (Husband\'s Full Name) Dear Mrs.

(Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Married Couple Mr. and Mrs. (Husband\'s First Dear

Mr. and Mrs.

and Last Name) (Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Miscellaneous Addressees (continued)

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Family The (Last Name) Family Dear (Last

Name) Family:

(Address) Sincerely,

(City, State ZIP Code+4)

Unknown Gender Leslie Smith Dear Leslie

Smith:

(Address) Sincerely,

(City, State ZIP Code+4)

Organization of Women Name of Organization

Ladies and Gentlemen:

and Men (Address) Gentlemen and

Ladies:

(City, State ZIP Code+4) Dear (Name

of

Organization):

Sincerely,

(or)

Mr./Mrs./Miss/Ms. (Full Name) Dear

Mr./Mrs./Miss/Ms. (Last

President (or Other Name):

Appropriate Title) Sincerely,

Name of Organization

(Address)

(City, State ZIP Code+4)

(or)

President Sir or Madam:

(or Other Appropriate Title) Madam or Sir:

Name of Organization Dear Sir

or Madam:

(Address) Dear Madam or Sir:

City, State ZIP Code+4) Sincerely,

Organization of Women Name of Organization

Ladies:

(Address) Sincerely,

(City, State ZIP Code+4)

Organization of Men Name of Organization

Gentlemen:

(Address) Sincerely,

(City, State ZIP Code+4)

Military Service Personnel

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Service Personnel (Full Grade, Full Name, and Dear

(Grade) (Last Name):

abbreviation of service Sincerely,

designation) (add \"Retired\",

if applicable)

(Title and Organization)

(Address)

(City, State ZIP Code+4)

Lieutenant Same as above Same as

above

Major Same as above Same as

above

Colonel Same as above Same as

above

Captain Same as above Same as

above

General Same as above Same as

above

Admiral Same as above Same as above

Service Academy Members

Army or Coast Guard Cadet (Full Name) Dear Cadet

(Last Name):

(Service Designation) Sincerely,

(Address)

(City, State ZIP Code+4)

Navy Midshipman (Full Name) Dear Midshipman

(Service Designation) (Last

Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Air Force Air Cadet (Full Name) Dear Air

Cadet (Last Name):

(Service Designation) Sincerely,

(Address)

(City, State ZIP Code+4)

Merchant Marine Midshipman (Full Name) Dear

Midshipman

(Service Designation) (Last Name):

(Address) Sincerely,

(City, State ZIP Code+4)

Tribal Leaders

Addressee Address on Letter and Envelope Salutation

and

Complimentary Close

Heads of Indian The Honorable (Full Name) Dear

(Title) (Last Name):

or Alaska Native (Title) Sincerely,

Tribes/Groups (Name of Indian or Alaska Native

Tribe/Group)

(Address)

(City, State Zip Code+4

Examples:

The Honorable Ed Windwalker Dear Chairman Windwalker:

Chairman Sincerely,

Navajo Tribal Council

PO Box 777

Northwind, AZ 86515+4

The Honorable Ted Birdsong Dear Chief Birdsong:

Principal Chief Sincerely,

Osage Tribe of Indians

Blue Bird, OK 74056+4

The Honorable Kay Graystone Dear President Graystone:

President Sincerely,

Oglala Sioux Tribal Council

PO Box X

Stone Ridge, SD 57770+4

The Honorable Ned Nighthorse Dear Governor Nighthorse:

Governor Sincerely,

Chickasaw Nation

Big Herd, CO 74820+4