U.S. Department of Housing and Urban Development

PUBLIC AND INDIAN HOUSING

Transmittal: Handbook No: 7420.3

Special Attention of: Section 8 REV-2 CHG 18

PHAs and IHAs; Regional

Administrators; Regional Directors Issued: February 17, 1993

of Public Housing; Field Office

Managers; Directors, Public Housing

Divisions; Directors, Indian

Programs Offices

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1\. This Transmits:

Changes and additions to Handbook 7420.3, Section 8 Housing

Assistance Payments Program Existing Housing and Moderate

Rehabilitation Processing, dated 2/93.

2\. Explanation of Material Transmitted:

a\. Appendix 22 is deleted.

b\. Report on Program Utilization, Form
[HUD-52683](http://www.hud.gov/offices/adm/hudclips/forms/hud5.cfm) is
in the

Public Housing Agency Administrative Practices Handbook for the

Section 8 Existing Housing Program, Handbook 7420.7,

Appendix 47.

3.Filing Instructions:

Handbook 7420.3 REV-2 Handbook 7420.3, REV-2 CHG 18

Remove Insert

Table of Contents, Table of Contents,

page v & vi, page v & vi,

dated 9/90 dated 2/93

Appendix 22, pages 1-3, Appendix 22, page 1,

dated 1/80 dated 2/93

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General Deputy Assistant Secretary

for Public and Indian Housing

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PMO : Distribution: W-3-1, W-2(H), R-1, R-3-1(PIH), R-6, R-6-1, R-6-2,

R-7, R-7-1, R-7-2, R-9, R-9-1, 138-2, 138-7

U.S. Department of Housing and Urban Development

PUBLIC AND INDIAN HOUSING

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Special Attention of: Section 8 PHAs; Transmittal Handbook No.: 7420.3

Regional Administrators; Regional REV-2 CHG 17

Directors of Housing and Public

Housing; Regional Directors of FHEO; Issued: September 30, 1991

Field Office Managers; Directors,

Public Housing Directors, Directors,

Fair Housing Equal Opportunity

Divisions

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1\. This Transmits: A new chapter 11, Project-Based Certificate

Program Application Processing and Monitoring, for Handbook

7420.3 REV-2, Section 8 Housing Assistance Payments Existing

Housing and Moderate Rehabilitation Processing, dated 9/91.

2\. Explanation of Material Transmitted:

This new Handbook chapter provides instructions for HUD

field office processing of PHA applications to implement the

project-based certificate program (PBC). It also provides

instructions and a checklist for monitoring PHAs\'

administration of PBC.

Handbook 7420.7, Public Housing Agency Administrative

Practices Handbook for the Section 8 Existing Housing

Program, is also being revised to incorporate the project-based

certificate Lease Addendum and Statement of Family

Responsibility. In addition, Appendix 12, the Section 8

rental certificate and moderate rehabilitation regulations,

is being updated and the chart comparing the September 1982

and May 1979 regulations for the moderate rehabilitation

program is being transferred to Appendix 44.

3\. Applicability:

a\. Chapter 11 applies only to the Section 8 rental

certificate program.

b\. PBC is a component of the Section 8 rental certificate

program and PHAs are given discretion to include or not

include PBC in their rental certificate programs.

4\. Filing Instructions:

Remove: Insert:

Table of Contents, page iii, Table of Contents, pages iii

dated 7/90, thru v. dated thru vi, dated 9/91

1/86

Chapter 11, dated 9/91

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PMR : Distribution: W-3-1,W-2(H),W-3(H),R-1,R-2,R-3,R-3-1(PIH&FHEO),

R-3-2,R-3-3,R-6,R-6-1,R-6-2,R-7,R-7-1,R-7-2,138-2

Appendix 12, dated 7/79 Appendices 12, 23-3, and 36

1/80, and 5/83 thru 44, dated 9/91

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Assistant Secretary for Public

and Indian Housing

2

U.S. Department of Housing and Urban Development

H O U S I N G

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Special Attention of: Transmittal Handbook No.:

7420.3 CHG 16

Section 8 PHAs; Regional Administrators;

Directors, Regional Offices of Public Issued: 12/10/90

Housing; Field Office Managers; Directors,

Housing Management; Chiefs, Assisted

Housing Management

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1\. This Transmits : A new paragraph 5-17, Annual Assessment of Adequacy

of PHA Program Administration, for Handbook 7420.3 REV-2, Section 8

Housing Assistance Payments Existing Housing and Moderate

Rehabilitation Processing.

2.Summary: This Handbook change requires that Field Offices assess

adequacy of PHA administration at least annually, at the time of

year-end settlement, to ensure that the Section 8 program is

adequately administered before the PHA uses the Operating Reserve for

other housing purposes.

3.Filing Instructions:

Remove: Insert:

Page 5-21 dated 4/90 Page 5-21 dated 4/90 and

pages 5-22 through 5-24

dated 12/90

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Acting Assistant Secretary for Housing-

Federal Housing Commissioner

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HMER : Distribution: W-3-1,W-2(H),W-3(A),(H),(P),(OGC)(ZAS),R-1,R-2,R-3,

R-3-1,R-3-2,R-3-3,R-6,R-6-1,R-6-2,R-7,R-7-1,R-7-2,

R-8,W-4(H),138-2,138-7

HUD-23 (9-81)

U.S. Department of Housing and Urban Development

H O U S I N G

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Special Attention of: Transmittal Handbook No.:

Public Housing Agencies (PHAs) Administering 7420.3 REV-2 CHG 15

the Section 8 Certificate Program;

Regional Administrators; Regional Directors, Issued: 7/6/90

Office of Housing and Office of Public Housing;

Directors, Housing Development and

Housing Management Divisions

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1.This Transmits

Revisions to Appendix 8-1 and Appendix 8-2 of Handbook 7420.3 REV-2,

Section 8 Housing Assistance Payments Program Existing Housing and

Moderate Rehabilitation Processing Handbook, dated July 1979.

2.Explanation of Material Transmitted:

The sample letters in appendixes 8-1 and 8-2, which are used by Field

Offices to notify PHAs of approval of applications for Section 8

Certificate funding, have been revised to state the Department\'s

policy concerning use of Certificate funding to provide project-based

assistance.

3.Filing Instructions

Handbook 7420.3 Handbook 7420.3

Remove: Insert:

Table of Contents, Table of Contents,

pages iii and iv, pages iii and iv,

dated 3/85 dated 7/90

Appendix 8-1, Appendix 8-1,

dated 6/78 dated 7/90

Appendix 8-2, Appendix 8-2,

pages 1-2, pages 1-3,

dated 6/78 dated 7/90

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Assistant Secretary for

Housing-Federal Housing

Commissioner

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HMAE: Distribution: W-3-1,W-2(H),W-3(H)(A)(FHEO)(ZAS)(OGC)(PD&R),W-4(H),

R-1,R-3-2,R-2,R-3,R-3-1,R-3-3,R-6,R-6-1,R-6-2,R-7,R-7-1,R-7-2,

138-2,138-7,R-9,R-9-1, Limited distribution to specific Category C

OFCs

HUD-23 (9-81)

U.S. Department of Housing and Urban Development

H O U S I N G

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Special Attention of: Regional Administrators; Transmittal Handbook No.:

Directors, Office of Regional Housing; Directors, 7420.3 CHG-14

Office of Public Housing; Directors, Regional Issued: 4/4/90

Accounting Divisions; Field Office Managers;

Directors, Housing Development Divisions;

Directors, Housing Management Divisions;

Housing Programs Branch Chiefs; Assisted

Housing Management Branch Chiefs; Public

Housing Agencies and Indian Housing Agencies

Administering Section 8 Programs

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1\. This Transmits

Changes and additions to Chapter 5 and various Appendices of

the Section 8 Housing Assistance Payments Program Existing

Housing and Moderate Rehabilitation Processing Handbook,

7420.3, REV-2.

2.Explanation of Material Transmitted:

a\. The forms used by PHAs to submit the financial data for

the Section 8 Housing Assistance Payments Programs are

also used for the Housing Voucher Program. Since the

forms and the instructions to the forms may be found in

the Public Housing Agency Administrative Practices

Handbook for the Section 8 Existing Housing Program,

Handbook 7420.7, dated November 1979, the following

duplicative forms and instructions were deleted from

Handbook 7420.3:

\(1\) Form HUD-52672, Supporting Data for Annual

Contributions Estimates (Appendix 15);

\(2\) Form HUD-52673, Estimate of Total Required

Annual Contributions (Appendix 16);

\(3\) Form HUD-52663, Requisition for Partial Payment

of Annual Contributions (Appendix 21);

\(4\) Form HUD-52681, Voucher for Payment of Annual

Contributions and Operating Statement

(Appendix 24); and

(5)Form HUD-52595, Balance Sheet (Appendix 30).

Instructions on the subject financial forms were rewritten

to delete duplicative instructions for the New

Construction and Substantial Rehabilitation Programs that

are found in the applicable program handbooks and to

include changes for the Housing Voucher Program. The

changes and the revised instructions are included in

Handbook 7420.7.

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HMAV : Distribution: W-3-1,W-2(H),W-3(A),(H),(P)(OGC)(ZAS),R-1,R-2,R-3,

R-3-1,R-3-2,R-3-3,R-6,R-6-1,R-6-2,R-7,R-7-1,R-7-2,R-8,W-4(H),138-7,

138-2

HUD-23 (9-81)

7420.3 REV-2 CHG-14

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b.Changes to Chapter 5. Chapter 5 has been revised to

reflect the following:

(1)Year-End Statement (Form HUD-52681). Within 45

calendar days after the close of its fiscal year, the

PHA must submit Form HUD-52681, Voucher for Payment

of Annual Contributions and Operating Statement and

Form HUD-52595, Balance Sheet for Section 8 and

Public Housing, to the HUD Field Office.

(2)Field Offices must not approve deficit budgets. The

project account balance must be reviewed to ensure

that there are sufficient funds for the PHA\'s budget

year. Field Offices must not approve budgets for

which there is insufficient contract authority,

project account, or operating reserves to fund

housing assistance payments, administrative fees, and

IPA costs for the PHA\'s entire fiscal year.

3.Filing Instructions:

Handbook 7420.3 REV-2 Handbook 7420.3 REV-2

CHG 12 CHG 14

Remove Insert

Table of Contents, Pages i Table of Contents, Pages i

thru ii, dated 3/85 thru ii, dated 4/90

Pages 5-11 thru 5-19. Pages 5-11 thru 5-21,

dated 3/85 dated 4/90

Appendices 15, 16, 21, 24, 30 Appendices 15, 16, 21, 24, 30

dated 3/85. dated 4/90

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C. Austin Fitts

Assistant Secretary for Housing

Federal Housing Commissioner

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4/90 Page 2

Handbook 7420.3 REV-2 CHG 4

U.S. Department of Housing and Urban Development

Washington, D.C. 20410

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Program Participants

and Departmental

Staff

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January 1981 Section 8 Housing

Assistance Payments

Program Existing

Housing and Moderate

Rehabilitation

Processing

(3/91 - Reprinted to replenish stock.

All Changes thru \# 13

Incorporated.)

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