**Statement of Work**

**The Human Microbiome Project Sampling Nomination Workshop**

**March 2008 (Specific date TBD)**

Background: The purpose of this meeting is to bring together research
scientists, experts in the field, and members of the Large-Scale
Sequencing Centers to inform the scientific community regarding progress
of the bacterial strain sequencing component of the Human Microbiome
Project and to solicit community input into strain selection and
acquisition.

We expect about 30-50 participants total.

We will need to pay for travel for 20-30 participants.

The meeting will probably take place over the last week of March 2008
with the specific date yet to be determined. The meeting will be held
over 1-2 days and will take place at a local venue.

Scope of work: The contractor will provide a range of support services
under this task order. These services will include:

> \--Solidifying arrangements for conference space and lodging at the
> hotel selected by NHGRI staff with the assistance of the contractor.
> Hotel rooms will need to be arranged for travelers for the nights of
> the meeting for approximately 20-30 guests.
>
> \--Arranging travel for the 20-30 sponsored participants. The other
> participants will be paying their own way.
>
> \--Handling pre-meeting registration and preparation of the
> registration list for distribution at the meeting. Frequent updates
> should be emailed to NHGRI.
>
> \--Preparing pre-meeting e-mailings, meeting materials for about 50
> people, and meeting aids such as name badges, table tents, and
> directional signs.
>
> \--Preparing meeting folders for the participants, including the
> participants list, local arrangements information, and several
> documents.
>
> \--Arranging for light refreshments. Light refreshments will be needed
> for the mornings and afternoons of the meeting. Box/catered lunch may
> be needed, and dinner information will also be necessary, including
> preparation of a list of local restaurants. More details will be
> available after the specifics of the meeting are determined.
>
> \--Providing on-site support for the facilitation of the meeting and
> assistance to all participants, including registration.
>
> \--Determine the cost for wireless internet connection for the meeting
> and, if deemed reasonable by NHGRI, arrange for such services through
> the hotel.
>
> \--Determining and arranging for the AV needs of participants, paying
> for the costs out of the contract and providing on-site AV support. At
> minimum, a projector, laptop, screen, laser pointer, and accompanying
> accessories will be needed. Electrical outlets will also be needed for
> participants, probably at a rate of one power strip per table.
>
> \--Provide classroom-style seating with adequate microphones for the
> participants (most likely one table microphone for every 2-3 people).
>
> \--Coordinating the ground transportation to and from the Washington
> DC/Baltimore area airports, including shuttle and taxicab service.
> Coordinate incidental taxi needs during the meeting.

Contact:

Chris Wellington

<wellingtonc@mail.nih.gov>

301.594.6887

Tsega Belachew

<belachewt@mail.nih.gov>

301.594.6563