![](media/image1.wmf)

**Version 1.0**

**IPAC Application**

**User Manual**

![](media/image2.png){width="2.495138888888889in"
height="0.8347222222222223in"}

![](media/image3.png){width="6.0in" height="0.8611111111111112in"}

For more information contact:

> GOALS Customer Support Staff
>
> \(202\) 874-8270

For additional copies of this manual, see:

> http://www.fms.treas.gov/goals/GOALS_IPAC.html

Copyright © 2001 by Financial Management Service, U.S. Department of the
Treasury

**Table of Contents**

Introduction [I.1](#section)

What is IPAC? [I.1](#what-is-ipac)

IPAC System Requirements [I.1](#ipac-system-requirements)

About This Manual [I.2](#about-this-manual)

This Guide's Audience [I.2](#this-guides-audience)

Assumptions [I.2](#assumptions)

Organization [I.2](#organization)

Conventions Used in this Manual [I.3](#conventions-used-in-this-manual)

Conventions Used in the IPAC Application
[I.3](#conventions-used-in-the-ipac-application)

Title Bars [I.3](#title-bars)

Browser Buttons [I.4](#browser-buttons)

Cursor Movement [I.4](#cursor-movement)

Standard Buttons [I.4](#standard-buttons)

Explanation of Standard Buttons [I.4](#explanation-of-standard-buttons)

"Finished" [I.4](#finished)

"Print" [I.5](#print)

"Clear" [I.5](#clear)

"Cancel" [I.5](#cancel)

"Help" [I.5](#help)

"OK" [I.5](#ok)

"Return to IPAC Main Menu" [I.5](#return-to-ipac-main-menu)

Formats [I.5](#formats)

Button Formats [I.5](#button-formats)

Date Formats [I.6](#date-formats)

Time Formats [I.6](#time-formats)

Currency Formats [I.6](#currency-formats)

Telephone Number Formats [I.6](#telephone-number-formats)

Asterisks for Required Fields [I.6](#asterisks-for-required-fields)

Help Screens [I.7](#help-screens)

Error Messages [I.7](#error-messages)

Viewing and Printing Documents through IPAC
[I.8](#viewing-and-printing-documents-through-ipac)

Report File Description / Footer Comments (Report Request) Screen
[I.8](#report-file-description-footer-comments-report-request-screen)

Data Entry Fields [I.9](#data-entry-fields)

Report File Description [I.9](#report-file-description)

Footer Comments [I.9](#footer-comments)

Function Buttons [I.10](#function-buttons)

"OK" [I.10](#ok-1)

"Clear" [I.11](#clear-1)

"Return to IPAC Main Menu" [I.11](#return-to-ipac-main-menu-1)

"Help" [I.11](#help-1)

Report Statistics [I.11](#report-statistics)

Report Output Menu Options [I.11](#report-output-menu-options)

Function Buttons [I.11](#function-buttons-1)

"OK" [I.11](#ok-2)

"Return to IPAC Main Menu" [I.11](#return-to-ipac-main-menu-2)

"Help" [I.12](#help-2)

Viewing HTML Format Documents and Reports
[I.12](#viewing-html-format-documents-and-reports)

Report Viewer Function Buttons [I.12](#report-viewer-function-buttons)

"First" [I.12](#first)

"Last" [I.13](#last)

"Next" [I.13](#next)

"Prior" [I.13](#prior)

"Page Number" [I.13](#page-number)

"Back to Statistics Screen" [I.13](#back-to-statistics-screen)

"Return to IPAC Main Menu" [I.13](#return-to-ipac-main-menu-3)

Viewing, Saving and Printing PDF Format Documents and Reports
[I.13](#viewing-saving-and-printing-pdf-format-documents-and-reports)

Viewing and Printing a Report with Adobe Acrobat Reader
[I.15](#viewing-and-printing-a-report-with-adobe-acrobat-reader)

Saving a Report with Acrobat [I.18](#saving-a-report-with-acrobat)

Accessing the System [I.19](#accessing-the-system)

Security Logon [I.19](#security-logon)

Passwords [I.20](#passwords)

"Must See" System Messages [I.20](#must-see-system-messages)

IPAC System Main Menu [I.21](#ipac-system-main-menu)

Security Warning [I.22](#security-warning)

Cookie Policy [I.22](#cookie-policy)

IPAC Main Menu [I.22](#ipac-main-menu)

ALC [I.23](#alc)

Option Buttons [I.24](#option-buttons)

Section 1 Payment and Collection [1.1](#payment-and-collection)

ALC [1.1](#alc-1)

Customer ALC [1.2](#customer-alc)

Accessing the Payment or Collection Entry Screens
[1.2](#accessing-the-payment-or-collection-entry-screens)

Title Bar [1.3](#title-bar)

Header [1.3](#header)

Detail Information [1.4](#detail-information)

Function Buttons [1.4](#function-buttons-2)

Data Verification [1.5](#data-verification)

"Finished" [1.5](#finished-1)

"More Detail" [1.5](#more-detail)

"Sender SGL Accounts" [1.5](#sender-sgl-accounts)

Function Buttons (cont.) [1.6](#function-buttons-cont.)

"Review Detail" [1.6](#review-detail)

"Special Requirements" [1.7](#special-requirements)

"Return to IPAC Main Menu" [1.7](#return-to-ipac-main-menu-4)

"Clear" [1.7](#clear-2)

"Help" [1.7](#help-3)

"Cancel Detail" [1.7](#cancel-detail)

Confirmation Screen Fields [1.8](#confirmation-screen-fields)

Originating ALC [1.8](#originating-alc)

Customer ALC [1.8](#customer-alc-1)

Document Ref. No. [1.8](#document-ref.-no.)

Accomplished Date [1.8](#accomplished-date)

Summary Amount [1.8](#summary-amount)

Number of Details [1.8](#number-of-details)

Time [1.8](#time)

Confirmation Screen Buttons [1.9](#confirmation-screen-buttons)

"OK" [1.9](#ok-3)

"Print" [1.9](#print-1)

"Help" [1.9](#help-4)

Section 2 Adjustment [2.1](#adjustment)

ALC [2.2](#alc-2)

Customer ALC [2.2](#customer-alc-2)

Retrieving an IPAC Transaction for Adjustment
[2.2](#retrieving-an-ipac-transaction-for-adjustment)

Title Bar [2.4](#title-bar-1)

Header [2.4](#header-1)

Detail Information [2.4](#detail-information-1)

Payment/Collection Detail Section Function Buttons
[2.5](#paymentcollection-detail-section-function-buttons)

"Selected Detail" [2.5](#selected-detail)

"Review Adjustment Detail" [2.5](#review-adjustment-detail)

"Return To IPAC Main Menu" [2.5](#return-to-ipac-main-menu-5)

"Help" [2.5](#help-5)

IPAC Adjustment Entry [2.6](#ipac-adjustment-entry)

Header [2.6](#header-2)

Detail Information [2.7](#detail-information-2)

Detail Amount [2.7](#detail-amount)

Transaction Description [2.7](#transaction-description)

Adjustment Entry Function Buttons
[2.7](#adjustment-entry-function-buttons)

Data Verification [2.7](#data-verification-1)

"Finished" [2.7](#finished-2)

"Previous Detail" or "Next Detail"
[2.8](#previous-detail-or-next-detail)

"Sender SGL Account" [2.8](#sender-sgl-account)

"Review Detail" [2.8](#review-detail-1)

"Clear" [2.8](#clear-3)

"Return to Selection List" [2.8](#return-to-selection-list)

"Return to IPAC Main Menu" [2.8](#return-to-ipac-main-menu-6)

"Help" [2.8](#help-6)

Adjustment Confirmation Screen Fields
[2.9](#adjustment-confirmation-screen-fields)

Originating ALC [2.9](#originating-alc-1)

Customer ALC [2.9](#customer-alc-3)

Voucher Number [2.9](#voucher-number)

Accomplished Date [2.9](#accomplished-date-1)

Summary Amount [2.9](#summary-amount-1)

Number of Details [2.9](#number-of-details-1)

Time [2.9](#time-1)

Adjustment Confirmation Screen Buttons
[2.9](#adjustment-confirmation-screen-buttons)

"OK" [2.9](#ok-4)

"Print" [2.10](#print-2)

"Help" [2.10](#help-7)

Section 3 Zero Dollar [3.1](#zero-dollar)

Accessing the Zero Dollar Function
[3.1](#accessing-the-zero-dollar-function)

ALC [3.1](#alc-3)

Customer ALC [3.2](#customer-alc-4)

Zero Dollar Entry Screen [3.2](#zero-dollar-entry-screen)

Title Bar [3.3](#title-bar-2)

Header [3.3](#header-3)

Detail Information [3.4](#detail-information-3)

Function Buttons [3.4](#function-buttons-3)

"Finished" [3.4](#finished-3)

"Sender SGL Accounts" [3.4](#sender-sgl-accounts-1)

"Return to IPAC Main Menu" [3.4](#return-to-ipac-main-menu-7)

"Clear" [3.5](#clear-4)

"Help" [3.5](#help-8)

Zero Dollar Confirmation Screen Fields
[3.5](#zero-dollar-confirmation-screen-fields)

Originating ALC [3.5](#originating-alc-2)

Customer ALC [3.5](#customer-alc-5)

Trace Number [3.5](#trace-number)

Accomplished Date [3.5](#accomplished-date-2)

Summary Amount [3.5](#summary-amount-2)

Number of Details [3.6](#number-of-details-2)

Time [3.6](#time-2)

Zero Dollar Confirmation Screen Buttons
[3.6](#zero-dollar-confirmation-screen-buttons)

"OK" [3.6](#ok-5)

"Print" [3.6](#print-3)

"Help" [3.6](#help-9)

Section 4 Incomplete Transactions [4.1](#incomplete-transactions)

Accessing the Incomplete Transactions Function
[4.1](#accessing-the-incomplete-transactions-function)

ALC [4.1](#alc-4)

Customer ALC [4.2](#customer-alc-6)

Selecting the Transaction for Completion
[4.2](#selecting-the-transaction-for-completion)

Completing the Transaction [4.3](#completing-the-transaction)

Section 5 Reports [5.1](#reports)

Viewing and Printing Reports [5.1](#viewing-and-printing-reports)

Date and Time Formats [5.1](#date-and-time-formats)

Function Buttons on Screens Used to Request a Report
[5.2](#function-buttons-on-screens-used-to-request-a-report)

Report Request Function Buttons [5.2](#report-request-function-buttons)

"OK" [5.2](#ok-6)

"Clear" [5.2](#clear-5)

"Return to IPAC Main Menu" [5.2](#return-to-ipac-main-menu-8)

"Help" [5.2](#help-10)

Report Statistics Function Buttons
[5.2](#report-statistics-function-buttons)

"OK" [5.3](#ok-7)

"Return to IPAC Main Menu" [5.3](#return-to-ipac-main-menu-9)

"Help" [5.3](#help-11)

Report Request Which Produces No Data
[5.3](#report-request-which-produces-no-data)

Accessing the Reports Function [5.3](#accessing-the-reports-function)

ALC [5.5](#alc-5)

Customer ALC [5.5](#customer-alc-7)

Agency Special Requirements [5.6](#agency-special-requirements)

Report File Description and Footer Comments
[5.7](#report-file-description-and-footer-comments)

ALC [5.7](#alc-6)

EDI Activity Report [5.8](#edi-activity-report)

FMS/Agency Request Partner Profile Information
[5.9](#fmsagency-request-partner-profile-information)

HeadQuarters Transaction Download
[5.10](#headquarters-transaction-download)

Report File Description [5.10](#report-file-description-1)

Parent ALC [5.10](#parent-alc)

Report Dates [5.11](#report-dates)

Saving Data in CSV or TSV Format
[5.11](#saving-data-in-csv-or-tsv-format)

Headquarters Transactions [5.13](#headquarters-transactions)

Report File Description and Footer Comments
[5.14](#report-file-description-and-footer-comments-1)

Specific ALC or Children ALCs of a Parent
[5.14](#specific-alc-or-children-alcs-of-a-parent)

ALC Criterion [5.14](#alc-criterion)

Specific ALC [5.14](#specific-alc)

All Children ALCs [5.14](#all-children-alcs)

Report Dates [5.14](#report-dates-1)

Transaction Type [5.14](#transaction-type)

Mode [5.15](#mode)

IPAC Transaction Report Download
[5.16](#ipac-transaction-report-download)

Report File Description [5.16](#report-file-description-2)

ALC [5.16](#alc-7)

Report Dates [5.16](#report-dates-2)

Saving Data in CSV or TSV Format
[5.17](#saving-data-in-csv-or-tsv-format-1)

IPAC Transaction Report Selection
[5.19](#ipac-transaction-report-selection)

Transaction Type [5.19](#transaction-type-1)

Sorting Options [5.19](#sorting-options)

Sent By Your ALC [5.20](#sent-by-your-alc)

Document Reference Number [5.20](#document-reference-number)

ALC [5.20](#alc-8)

Appropriation [5.20](#appropriation)

Totals Only [5.20](#totals-only)

Received By Your ALC [5.20](#received-by-your-alc)

ALC [5.20](#alc-9)

Totals Only [5.20](#totals-only-1)

Parent/Child Relationships [5.21](#parentchild-relationships)

Report File Description and Footer Comments
[5.21](#report-file-description-and-footer-comments-2)

One ALC [5.21](#one-alc)

All ALCs [5.22](#all-alcs)

Predecessor/Successor ALCs [5.23](#predecessorsuccessor-alcs)

Report File Description and Footer Comments
[5.23](#report-file-description-and-footer-comments-3)

One ALC [5.23](#one-alc-1)

All ALCs [5.24](#all-alcs-1)

Store and Distribute Activity Information
[5.25](#store-and-distribute-activity-information)

Treasury Reporting Requirements [5.26](#treasury-reporting-requirements)

Report File Description and Footer Comments
[5.26](#report-file-description-and-footer-comments-4)

Zero Dollar Transaction [5.27](#zero-dollar-transaction)

Report File Description and Footer Comments
[5.27](#report-file-description-and-footer-comments-5)

ALC [5.27](#alc-10)

Report Dates [5.27](#report-dates-3)

Section 6 Retrieve Report/Data Files [6.1](#retrieve-reportdata-files)

Accessing the Retrieve Report/Data Files Function
[6.1](#accessing-the-retrieve-reportdata-files-function)

ALC [6.1](#alc-11)

Customer ALC [6.2](#customer-alc-8)

Retrieve Report/Data Files Fields
[6.2](#retrieve-reportdata-files-fields)

ALC [6.2](#alc-12)

Report Dates [6.2](#report-dates-4)

Retrieve Report/Data Files Buttons
[6.3](#retrieve-reportdata-files-buttons)

"OK" [6.3](#ok-8)

"Clear" [6.3](#clear-6)

"Return to IPAC Main Menu" [6.3](#return-to-ipac-main-menu-10)

"Help" [6.3](#help-12)

Retrieving Reports and Data Files
[6.3](#retrieving-reports-and-data-files)

Report/Data File List Fields [6.3](#reportdata-file-list-fields)

Select [6.3](#select)

ALC [6.4](#alc-13)

No. of Pages [6.4](#no.-of-pages)

Description [6.4](#description)

Date [6.4](#date)

Report/Data File List Buttons [6.4](#reportdata-file-list-buttons)

"Select" [6.4](#select-1)

"Clear" [6.4](#clear-7)

"Next"/"Prior" [6.4](#nextprior)

"Return to IPAC Main Menu" [6.4](#return-to-ipac-main-menu-11)

"Help" [6.4](#help-13)

Report Statistics Function Buttons
[6.4](#report-statistics-function-buttons-1)

"OK" [6.5](#ok-9)

"Return to IPAC Main Menu" [6.5](#return-to-ipac-main-menu-12)

"Help" [6.5](#help-14)

Section 7 Report Retention Management
[7.1](#report-retention-management)

Accessing the Report Retention Management Function
[7.1](#accessing-the-report-retention-management-function)

ALC [7.1](#alc-14)

Customer ALC [7.2](#customer-alc-9)

Report Retention Management ALC Entry
[7.2](#report-retention-management-alc-entry)

ALC Entry Data Entry Fields [7.3](#alc-entry-data-entry-fields)

Report Dates [7.3](#report-dates-5)

Login ID [7.3](#login-id)

Enter ALC Below [7.3](#enter-alc-below)

ALC Entry Function Buttons [7.3](#alc-entry-function-buttons)

"OK" [7.3](#ok-10)

"Clear" [7.3](#clear-8)

"Return to IPAC Main Menu" [7.3](#return-to-ipac-main-menu-13)

"Help" [7.3](#help-15)

Flagging Reports for Deletion [7.3](#flagging-reports-for-deletion)

Report Retention Management Data Columns
[7.5](#report-retention-management-data-columns)

Delete [7.5](#delete)

ALC [7.5](#alc-15)

Data File Type [7.5](#data-file-type)

Description [7.5](#description-1)

Date [7.5](#date-1)

Report Retention Management Function Buttons
[7.5](#report-retention-management-function-buttons)

"Delete" [7.5](#delete-1)

"Clear" [7.5](#clear-9)

"Cancel" [7.5](#cancel-1)

"Select All" [7.5](#select-all)

"Return to IPAC Main Menu" [7.6](#return-to-ipac-main-menu-14)

"Help" [7.6](#help-16)

Confirmation Screen [7.7](#confirmation-screen)

Confirmation Requested [7.7](#confirmation-requested)

Confirmation Given [7.7](#confirmation-given)

Section 8 Request Parent/Child Relationship
[8.1](#request-parentchild-relationship)

Accessing the Parent/Child Relationship Request Function
[8.1](#accessing-the-parentchild-relationship-request-function)

ALC [8.2](#alc-16)

Customer ALC [8.2](#customer-alc-10)

Parent Child Relationship Request Data Entry Fields
[8.3](#parent-child-relationship-request-data-entry-fields)

Parent ALC [8.3](#parent-alc-1)

Start Date [8.3](#start-date)

End Date [8.3](#end-date)

Child ALCs [8.3](#child-alcs)

Parent Child Relationship Request Function Buttons
[8.3](#parent-child-relationship-request-function-buttons)

"OK" [8.3](#ok-11)

"Clear" [8.3](#clear-10)

"Return to IPAC Main Menu" [8.3](#return-to-ipac-main-menu-15)

"Help" [8.3](#help-17)

Request a New Parent/Child Relationship
[8.4](#request-a-new-parentchild-relationship)

View All Existing Parent/Child Relationship Requests For A Parent
[8.4](#view-all-existing-parentchild-relationship-requests-for-a-parent)

View All Existing Parent/Child Relationship Requests for Specific Child
ALC(s)
[8.4](#view-all-existing-parentchild-relationship-requests-for-specific-child-alcs)

Edit an Existing Parent/Child Relationship Request
[8.4](#edit-an-existing-parentchild-relationship-request)

Parent Child Relationship Request Status Fields
[8.5](#parent-child-relationship-request-status-fields)

Child ALC [8.5](#child-alc)

ID [8.5](#id)

Related ID [8.6](#related-id)

Start Date [8.6](#start-date-1)

End Date [8.6](#end-date-1)

Request Type [8.6](#request-type)

Status [8.6](#status)

Status Date [8.6](#status-date)

Rejection Explanation [8.6](#rejection-explanation)

Parent Child Relationship Request Status Function Buttons
[8.6](#parent-child-relationship-request-status-function-buttons)

"Add" [8.6](#add)

"Edit" [8.6](#edit)

"Delete" [8.6](#delete-2)

"Return to IPAC Main Menu" [8.7](#return-to-ipac-main-menu-16)

"Help" [8.7](#help-18)

Parent Child Relationship Add/Update Details Data Entry Fields
[8.7](#parent-child-relationship-addupdate-details-data-entry-fields)

Child ALC [8.7](#child-alc-1)

Start Date [8.8](#start-date-2)

End Date [8.8](#end-date-2)

Parent Child Relationship Add/Update Details Function Buttons
[8.8](#parent-child-relationship-addupdate-details-function-buttons)

"OK" [8.8](#ok-12)

"Clear" [8.8](#clear-11)

"Return to IPAC Main Menu" [8.8](#return-to-ipac-main-menu-17)

"Help" [8.8](#help-19)

Parent/Child Relationship Request Submission
[8.8](#parentchild-relationship-request-submission)

Parent/Child Relationship Confirmation Function Buttons
[8.9](#parentchild-relationship-confirmation-function-buttons)

"OK" [8.9](#ok-13)

"Help" [8.9](#help-20)

Section 9 Parent/Child Relationship Information
[9.1](#parentchild-relationship-information)

Section 10 Request Special Requirements
[10.1](#request-special-requirements)

Accessing the Request Special Requirements Function
[10.1](#accessing-the-request-special-requirements-function)

ALC [10.2](#alc-17)

Customer ALC [10.2](#customer-alc-11)

Pending Agency Special Requirements Request Screen
[10.3](#pending-agency-special-requirements-request-screen)

Pending Agency Special Requirements Request Option Buttons
[10.3](#pending-agency-special-requirements-request-option-buttons)

Pending Agency Special Requirements Request Function Buttons
[10.3](#pending-agency-special-requirements-request-function-buttons)

"OK" [10.3](#ok-14)

"Return to IPAC Main Menu" [10.3](#return-to-ipac-main-menu-18)

"Help" [10.3](#help-21)

Store Agency Special Requirements Request Screen
[10.5](#store-agency-special-requirements-request-screen)

Store Agency Special Requirements Request Data Columns
[10.5](#store-agency-special-requirements-request-data-columns)

Required? [10.5](#required)

Data Element [10.5](#data-element)

Start Date [10.5](#start-date-3)

End Date [10.6](#end-date-3)

Description [10.6](#description-2)

Store Agency Special Requirements Request Function Buttons
[10.6](#store-agency-special-requirements-request-function-buttons)

"Finished" [10.6](#finished-4)

"Return to IPAC Main Menu" [10.6](#return-to-ipac-main-menu-19)

"Clear" [10.6](#clear-12)

"Help" [10.6](#help-22)

Pending Agency Special Requirements Request Confirmation Screen
[10.7](#pending-agency-special-requirements-request-confirmation-screen)

Pending Agency Special Requirements Request Confirmation Function
Buttons
[10.7](#pending-agency-special-requirements-request-confirmation-function-buttons)

"OK" [10.7](#ok-15)

"Help" [10.7](#help-23)

Section 11 Agency Special Requirement Request Status
[11.1](#agency-special-requirement-request-status)

Accessing the Agency Special Requirements Request Status Function
[11.1](#accessing-the-agency-special-requirements-request-status-function)

ALC [11.1](#alc-18)

Customer ALC [11.2](#customer-alc-12)

View Special Requirements Status Data Entry Field
[11.2](#view-special-requirements-status-data-entry-field)

View Special Requirements Status Function Buttons
[11.2](#view-special-requirements-status-function-buttons)

"View Status" [11.2](#view-status)

"Clear" [11.2](#clear-13)

"Return to IPAC Main Menu" [11.3](#return-to-ipac-main-menu-20)

"Help" [11.3](#help-24)

Agency Special Requirements Request Status Data Columns
[11.4](#agency-special-requirements-request-status-data-columns)

ALC [11.4](#alc-19)

Transaction Type [11.4](#transaction-type-2)

Data Element [11.4](#data-element-1)

Description [11.4](#description-3)

Start Date [11.4](#start-date-4)

End Date [11.4](#end-date-4)

Status [11.5](#status-1)

Status Date [11.5](#status-date-1)

Rejection Explanation [11.5](#rejection-explanation-1)

Contact Name [11.5](#contact-name)

Phone No. [11.5](#phone-no.)

Agency Special Requirements Request Status Function Buttons
[11.5](#agency-special-requirements-request-status-function-buttons)

"Another ALC" [11.5](#another-alc)

"Return to IPAC Main Menu" [11.5](#return-to-ipac-main-menu-21)

"Help" [11.5](#help-25)

"Next"/"Prior" [11.5](#nextprior-1)

Section 12 Agency Billable Request [12.1](#agency-billable-request)

Accessing the Agency Billable Request Function
[12.1](#accessing-the-agency-billable-request-function)

ALC [12.2](#alc-20)

Customer ALC [12.2](#customer-alc-13)

Billable Status Request Screen [12.3](#billable-status-request-screen)

ALC [12.3](#alc-21)

Billable Status Request Data Columns
[12.4](#billable-status-request-data-columns)

Select [12.4](#select-2)

Partner ALC [12.4](#partner-alc)

ID [12.4](#id-1)

Related ID [12.4](#related-id-1)

Start Date [12.4](#start-date-5)

End Date [12.4](#end-date-5)

P [12.4](#p)

C [12.4](#c)

A [12.4](#a)

Request Type [12.4](#request-type-1)

Status [12.4](#status-2)

Status Date [12.5](#status-date-2)

Explanation [12.5](#explanation)

Billable Status Request Function Buttons
[12.5](#billable-status-request-function-buttons)

"Add" [12.5](#add-1)

"Edit" [12.5](#edit-1)

"Delete" [12.5](#delete-3)

"Return to IPAC Main Menu" [12.5](#return-to-ipac-main-menu-22)

"Help" [12.5](#help-26)

ALC [12.6](#alc-22)

Billable Status Entry Data Entry Fields
[12.6](#billable-status-entry-data-entry-fields)

Partner ALC [12.6](#partner-alc-1)

Payment [12.6](#section-159)

Collection [12.6](#collection)

Adjustments [12.6](#adjustments)

Start Date [12.6](#start-date-6)

End Date [12.6](#end-date-6)

Billable Status Entry Function Buttons
[12.7](#billable-status-entry-function-buttons)

"OK" [12.7](#ok-16)

"Clear" [12.7](#clear-14)

"Return to IPAC Main Menu" [12.7](#return-to-ipac-main-menu-23)

"Help" [12.7](#help-27)

Agency Billable Status Request Confirmation
[12.8](#agency-billable-status-request-confirmation)

"OK" [12.8](#ok-17)

"Help" [12.8](#help-28)

Section 13 Agency Billable Status [13.1](#agency-billable-status)

Accessing the Agency Billable Status Function
[13.1](#accessing-the-agency-billable-status-function)

ALC [13.2](#alc-23)

Customer ALC [13.2](#customer-alc-14)

Agency Billable Status Change Request [ALC]{.underline} Data Entry Box
[13.3](#agency-billable-status-change-request-alc-data-entry-box)

Agency Billable Status Change Request Function Buttons
[13.3](#agency-billable-status-change-request-function-buttons)

"View Approved" [13.3](#view-approved)

"View All Status" [13.3](#view-all-status)

"Clear" [13.3](#clear-15)

"Return to IPAC Main Menu" [13.3](#return-to-ipac-main-menu-24)

"Help" [13.3](#help-29)

ALC Billable Status View Data Columns
[13.4](#alc-billable-status-view-data-columns)

ALC [13.4](#alc-24)

Partner ALC [13.4](#partner-alc-2)

Payment [13.4](#payment)

Collection [13.4](#collection-1)

Adjustment [13.4](#adjustment-1)

Start Date [13.4](#start-date-7)

End Date [13.4](#end-date-7)

Status [13.4](#status-3)

Approved Date [13.4](#approved-date)

ALC Billable Status View Function Buttons
[13.5](#alc-billable-status-view-function-buttons)

"Another ALC" [13.5](#another-alc-1)

"Return To IPAC Main Menu" [13.5](#return-to-ipac-main-menu-25)

"Print" [13.5](#print-4)

"Help" [13.5](#help-30)

View All Status Screen [13.5](#view-all-status-screen)

View All Status Function Buttons
[13.5](#view-all-status-function-buttons)

"Another ALC" [13.5](#another-alc-2)

"Return To IPAC Main Menu" [13.6](#return-to-ipac-main-menu-26)

"Print" [13.6](#print-5)

"Help" [13.6](#help-31)

View All Status Data Columns [13.6](#view-all-status-data-columns)

ALC [13.6](#alc-25)

Partner ALC [13.6](#partner-alc-3)

Payment [13.6](#payment-1)

Collection [13.6](#collection-2)

Adjustment [13.6](#adjustment-2)

Start Date [13.7](#start-date-8)

End Date [13.7](#end-date-8)

Status [13.7](#status-4)

Approved Date [13.7](#approved-date-1)

Section 14 Agency Request for EDI Trading Partner Profile
[14.1](#agency-request-for-edi-trading-partner-profile)

Section 15 Update Agency Information [15.1](#update-agency-information)

Accessing the Update Agency Information Function
[15.1](#accessing-the-update-agency-information-function)

ALC [15.2](#alc-26)

Customer ALC [15.2](#customer-alc-15)

ALC Information Data Fields Maintained by FMS
[15.3](#alc-information-data-fields-maintained-by-fms)

ALC [15.3](#alc-27)

ALC Contact Name [15.3](#alc-contact-name)

ALC Phone Number [15.3](#alc-phone-number)

Address1 [15.4](#address1)

Address2 [15.4](#address2)

Address3 [15.4](#address3)

City [15.4](#city)

State [15.4](#state)

ZipCode [15.4](#zipcode)

Agency Code [15.4](#agency-code)

Open Date [15.4](#open-date)

Close Date [15.4](#close-date)

DO Symbol [15.4](#do-symbol)

ALC Information Data Fields Maintained by the ALC
[15.4](#alc-information-data-fields-maintained-by-the-alc)

Preferred Delivery Mechanism Code
[15.4](#preferred-delivery-mechanism-code)

Delivery Schedule [15.4](#delivery-schedule)

IPAC Contact Information [15.4](#ipac-contact-information)

First Name [15.4](#first-name)

Last Name [15.5](#last-name)

Phone Number [15.5](#phone-number)

ALC Information Function Buttons
[15.5](#alc-information-function-buttons)

"Update" [15.5](#update)

"Clear" [15.5](#clear-16)

"Return to IPAC Main Menu" [15.5](#return-to-ipac-main-menu-27)

"Help" [15.5](#help-32)

Section 16 Display Messages [16.1](#display-messages)

Accessing the Display Messages Function
[16.1](#accessing-the-display-messages-function)

ALC [16.2](#alc-28)

Customer ALC [16.2](#customer-alc-16)

Broadcast Messages screen [16.2](#broadcast-messages-screen)

Section 17 Admin Processing Status [17.1](#admin-processing-status)

Admin Processing Status Inquiry Data Entry Fields
[17.1](#admin-processing-status-inquiry-data-entry-fields)

ALC [17.1](#alc-29)

Start Date [17.2](#start-date-9)

End Date [17.2](#end-date-9)

Start Time [17.2](#start-time)

End Time [17.2](#end-time)

Admin Processing Status Inquiry Buttons
[17.2](#admin-processing-status-inquiry-buttons)

"Submit" [17.2](#submit)

"Clear" [17.2](#clear-17)

"Return To IPAC Main Menu" [17.2](#return-to-ipac-main-menu-28)

"Help" [17.2](#help-33)

Admin Processing Status Inquiry Results Data Entry Fields
[17.3](#admin-processing-status-inquiry-results-data-entry-fields)

Trans Date [17.3](#trans-date)

Trans Time [17.3](#trans-time)

Message [17.3](#message)

Logon Id [17.3](#logon-id)

App Code [17.3](#app-code)

Admin Processing Status Inquiry Results Buttons
[17.3](#admin-processing-status-inquiry-results-buttons)

"Return To IPAC Main Menu" [17.3](#return-to-ipac-main-menu-29)

"Print" [17.3](#print-6)

"Help" [17.3](#help-34)

Appendix A Sample Reports [A.1](#sample-reports)

Agency Special Requirements [A.2](#agency-special-requirements-1)

HeadQuarters Transaction Download
[A.3](#headquarters-transaction-download-1)

CSV Format [A.3](#csv-format)

TSV Format [A.5](#tsv-format)

Headquarters Transactions [A.7](#headquarters-transactions-1)

All Payments Sent by Specific ALC
[A.7](#all-payments-sent-by-specific-alc)

All Adjustments Received by Specific ALC
[A.9](#all-adjustments-received-by-specific-alc)

IPAC Transaction Report Download
[A.10](#ipac-transaction-report-download-1)

CSV Format [A.10](#csv-format-1)

TSV Format [A.12](#tsv-format-1)

IPAC Transaction Report Selection
[A.14](#ipac-transaction-report-selection-1)

All Collections Sent by ALC Sorted by ALC
[A.14](#all-collections-sent-by-alc-sorted-by-alc)

All Payments Received by ALC sorted by ALC
[A.15](#all-payments-received-by-alc-sorted-by-alc)

Totals Only Report for All Transactions Sent by ALC
[A.16](#totals-only-report-for-all-transactions-sent-by-alc)

Parent/Child Relationships Report for All ALCs
[A.17](#parentchild-relationships-report-for-all-alcs)

Predecessor/Successor Report for All ALCs
[A.18](#predecessorsuccessor-report-for-all-alcs)

Treasury Reporting Requirements
[A.19](#treasury-reporting-requirements-1)

Zero Dollar Transaction [A.20](#zero-dollar-transaction-1)

Appendix B Table of Figures [B.1](#table-of-figures)

Appendix C IPAC Required Fields [C.1](#ipac-required-fields)

Appendix D Configuring Netscape Navigator® to save PDF files
[D.1](#configuring-netscape-navigator-to-save-pdf-files)

Appendix E Configuring Browsers to Accept Cookies
[E.1](#configuring-browsers-to-accept-cookies)

What are Cookies? [E.1](#what-are-cookies)

What are the IPAC System Cookie Requirements?
[E.1](#what-are-the-ipac-system-cookie-requirements)

Controlling Cookies in Microsoft® Internet Explorer 5
[E.2](#controlling-cookies-in-microsoft-internet-explorer-5)

Controlling Cookies in Netscape® Communicator 4.75
[E.6](#controlling-cookies-in-netscape-communicator-4.75)

Appendix F Roles and Functions [F.1](#roles-and-functions)

Appendix G Military Time Conversion Chart
[G.1](#military-time-conversion-chart)

Appendix H Transaction Field Lengths [H.1](#transaction-field-lengths)

Appendix I Glossary of Terms and Acronyms
[I.1](#glossary-of-terms-and-acronyms)

######### 

## What is IPAC?

9.  

10. The **I**ntra-governmental **P**ayment **a**nd **C**ollection (IPAC)
    System is one of the major components of the **G**overnment
    **O**n-Line **A**ccounting **L**ink **S**ystem II (GOALS II). The
    IPAC System contains multiple components which consist of the **1)**
    IPAC application which handles intra-governmental fund transfers
    between agencies, **2)** **R**etirement and **I**nsurance
    **T**ransfer **S**ystem (RITS) which handles agency retirement and
    insurance payments to the **O**ffice of **P**ersonnel **M**anagement
    (OPM), and **3)** **T**reasury **R**eceivable **A**ccounting and
    **C**ollection **S**ystem (TRACS) interface.

11. The IPAC application's primary purpose is to provide a standardized
    inter-agency fund transfer mechanism for **F**ederal **P**rogram
    **A**gencies (FPAs). It facilitates the intra-governmental transfer
    of funds, with descriptive data, from one FPA to another.

12. FPAs have the opportunity to send transactions to IPAC via on-line
    or bulk file connections. The connection type is determined by each
    FPA. On-line transactions will be processed immediately. Bulk file
    transactions will be processed as close to real time as possible,
    depending on system volume and availability. In a future release,
    IPAC will offer the capability for FPAs to send transactions via
    **E**lectronic **D**ata **I**nterchange (EDI).

## IPAC System Requirements {#ipac-system-requirements .unnumbered}

To use the IPAC System, the computer must have:

-   Access to the Internet

-   A browser with 128-bit encryption - Microsoft Internet Explorer 4.0
    or higher or Netscape 4.0 or higher

-   The browser must have cookies enabled

-   Software to view Portable Document Format (PDF) files (such as Adobe
    Acrobat™)

## About This Manual {#about-this-manual .unnumbered}

### This Guide's Audience {#this-guides-audience .unnumbered}

13. This manual is intended for new users of the IPAC System and
    experienced users of the OPAC system transitioning to the IPAC
    System. The intention of this manual is to describe the IPAC on-line
    system in its entirety. However, individual users will only have
    access to the screens and functions that are authorized by the roles
    assigned by their agency. For a list of roles and functions
    available in the IPAC application, see *Appendix F -- Roles and
    Functions*.

### Assumptions {#assumptions .unnumbered}

14. It is assumed that the users of this manual are familiar with the
    following:

-   The use of a personal computer in a Windows environment.

-   The basics of the Internet and the Internet browser they will be
    using.

-   The accounting procedures unique to their agency.

-   The Treasury reporting requirements outlined in the **T**reasury
    **F**inancial **M**anual (TFM).

### Organization {#organization .unnumbered}

15. 

16. The information in this manual is divided into Sections
    corresponding to the function buttons on the **IPAC Main Menu**
    (Payments and Collections are both discussed in *Section 1* since
    the processes for these functions are similar). These sections will
    describe the processes available under each menu option and will
    include screen views to ensure that the correct paths are being
    followed. The manual also contains this *Introduction*, which
    discusses the purpose of the manual, its intended audience and some
    of the functions common to all types of transactions. There are also
    a Table of Contents, an Index and the following Appendices:

17. 

```{=html}
<!-- -->
```
A.  Sample Reports

B.  Table of Figures

C.  IPAC Required Fields

D.  Netscape® Configuration for PDF files

E.  Configuring Browsers to Accept Cookies

F.  Roles and Functions

G.  Military Time Conversion Chart

H.  Transaction Field Lengths

I.  Glossary of Terms and Acronyms

### Conventions Used in this Manual {#conventions-used-in-this-manual .unnumbered}

The following conventions are used throughout the manual:

-   References to **screen names** will display in bold print (i.e.
    **IPAC Main Menu**).

-   Names of **screen buttons** will be in "quotes".

-   References to **field names** on a screen will be
    [underlined]{.underline}.

-   References to **other sections** of this manual will be in
    *italics.*

## Conventions Used in the IPAC Application {#conventions-used-in-the-ipac-application .unnumbered}

### Title Bars {#title-bars .unnumbered}

As you use the IPAC application, the title bars on your screen will help
you keep track of your location within the program. Once you leave the
Main Menu, the title bar of each screen generally contains the name of
the function under the application in which you are currently working,
as shown in Figure I.1.

![](media/image4.jpeg){width="5.991666666666666in"
height="1.6597222222222223in"}

[]{#__RefHeading___Toc513874078 .anchor}Figure I.1 Title Bar

### Browser Buttons  {#browser-buttons .unnumbered}

You must **[NOT]{.underline}** use the "Back" and "Forward" buttons of
your browser to navigate through the IPAC screens. The program expects
data to be submitted in specific sequence and using the browser
navigation buttons can result in the activation of intruder detection
software. If you accidentally hit the back button of the browser, you
may be returned to the IPAC System Main Menu with none of the data
entered on your most recent screen saved to the database. If after
selecting the back button you are not automatically returned to the IPAC
System Main Menu, you need to manually go back to the **IPAC Main Menu**
and begin processing again. The system cannot accurately process
information once the "Back" button has been selected.

### Cursor Movement  {#cursor-movement .unnumbered}

When a screen first appears, you must click to position the cursor in
the first data entry field or menu selection. You may continue to
position the cursor with the mouse, or you may use the "Tab" key to move
forward between fields, "Shift"-"Tab" to move backward. You **must** use
a button to submit data to the IPAC database.

### Standard Buttons {#standard-buttons .unnumbered}

Standard Buttons have been established for use throughout the IPAC
application. The availability may vary as needed by the function being
performed, when the buttons appear they will behave in a consistent
fashion. Standard Buttons include "Finished", "Print", "Clear",
"Cancel", \"Help\", "OK" and "Return to IPAC Main Menu". Additional
buttons will be included as needed in specific areas of the program.

#### Explanation of Standard Buttons {#explanation-of-standard-buttons .unnumbered}

###### "Finished" {#finished .unnumbered}

> The data on the current screen will be submitted for entry in the IPAC
> database. If the data is accepted, you will be presented with a
> confirmation screen, then returned to the **IPAC Main Menu**. If a
> required field is blank, or if an error is detected, an error message
> will be displayed and the cursor will be placed in the entry field
> where the error occurred.

###### "Print" {#print .unnumbered}

> You will be forwarded to a report printing screen where the data just
> entered will appear as a document and may be printed.

###### "Clear"  {#clear .unnumbered}

> All of the data entry fields which you have modified since the last
> time the screen was displayed are returned to their former values and
> you remain on the current screen. No data is submitted to the
> database.

###### "Cancel" {#cancel .unnumbered}

> No data is submitted from the currently active screen and you are
> returned to the previous screen or to a menu.

###### "Help" {#help .unnumbered}

> A new browser window is opened and system help for the current screen
> is displayed. After reading and/or printing the help screen, you
> should close the help window by using the \"Return\" button to go back
> to the previous screen. (The \"Back\" button on your browser will
> **NOT** be functional on the help screen since this is a new window
> with no history.)

###### "OK"  {#ok .unnumbered}

> This acknowledges that you have read any message on the current screen
> and are prepared to submit any data just entered. The data is
> submitted and you are returned to the previous screen or to a previous
> menu.

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu .unnumbered}

> No data entered on the current screen will be saved. You will be
> returned to the **IPAC Main Menu**.

## Formats {#formats .unnumbered}

### Button Formats {#button-formats .unnumbered}

Because screen presentation is influenced solely by the browser
configuration, all **function buttons** **will display at both the top
and bottom of all IPAC screens**. Either set may be used depending on
your location and preference as shown in Figure I.2.

![](media/image5.jpeg){width="5.99375in" height="1.4104166666666667in"}

[]{#__RefHeading___Toc513874079 .anchor}Figure I.2 Function Button
Locations

### Date Formats {#date-formats .unnumbered}

When entering dates in IPAC, the format is YYYY-MM-DD (2001-06-22 for
June 22, 2001). Any date entered in another format will not be accepted
and will return an error message.

### Time Formats {#time-formats .unnumbered}

> When a start or end time is required, enter the time in military time
> format which uses a 24-hour clock, four digits and does not use
> punctuation to separate hours from minutes. Military time is told on a
> continuous 24-hour clock. Rather than distinguishing between morning
> (AM) and afternoon (PM), the time is read sequentially from 0001 to
> 2400. For example, fifteen minutes past midnight is 0015, one thirty
> in the morning is 0130, and two o\'clock in the afternoon is 1400. For
> a military time conversion chart, see *Appendix G*.
>
> All time stamps generated by IPAC will be in Eastern Standard Time.

### Currency Formats {#currency-formats .unnumbered}

> When you enter dollar amounts in IPAC, you may enter up to 14 numbers,
> with two of them following the decimal point. **Do not** enter
> characters other than numbers, commas and/or the decimal point (\$, ¢,
> etc.). Amounts entered are assumed to be whole dollars unless you
> enter a decimal point. If you enter 500 (without a decimal point), the
> amount will be recorded as \$500.00, not \$5.00. After the amount
> entered is submitted to the server, formatting, to include decimals
> and commas, will be automatic.

### Telephone Number Formats {#telephone-number-formats .unnumbered}

> Since the IPAC application is distributed world wide, there is no
> "mask" to automatically format telephone numbers in IPAC. Numbers will
> be displayed exactly as you entered them. Since all telephone numbers
> entered should include the area code (and country code for foreign
> exchanges), it is recommended that you use some formatting characters
> to make the telephone numbers easier to read. For example, (202)
> 874-8270 or 202-874-8270.

### Asterisks for Required Fields {#asterisks-for-required-fields .unnumbered}

> Most data entry screens contain required fields. These fields
> **[MUST]{.underline}** be completed before the data on the current
> screen will be accepted. When entering an IPAC transaction, required
> fields will be indicated with an asterisk on the screen at the end of
> the field label.

### Help Screens {#help-screens .unnumbered}

> The IPAC System is supported by the **F**inancial **M**anagement
> **S**ervice's (FMS') GOALS Customer Support Staff. You can select a
> "Help" button from most IPAC screens to display the telephone number
> to reach this support group. This information is provided in a new
> browser window, which behaves like any other browser window on your
> system. The Help screen information may be printed through your
> browser's print facility. The "Back" button on this window will be
> dimmed and inoperable since this is a new window with no history.
> Selecting the help button again or selecting another "Help" button,
> will open a new browser window without closing the current help
> window. To avoid confusion and to save your system's memory, help
> windows should be closed when you have finished with their
> information, either by using the "Return" button on the screen or by
> clicking on the Windows close box. This **Help** screen is shown in
> Figure I.3.

![](media/image6.jpeg){width="5.998611111111111in" height="0.94375in"}

[]{#__RefHeading___Toc513874080 .anchor}Figure I.3 Help Screen

### Error Messages {#error-messages .unnumbered}

> An error message is generated by the IPAC System when an action taken
> is improper or the data entered is not valid. The error messages state
> the nature of the error made. Error messages display in a browser
> window, just as help information does. The **Error Message** window is
> smaller, and it remains open without being cleared until closed. This
> allows you to refer to the error message while resolving the error; it
> also means that error messages will continue to accumulate as the
> window is called for message display. Since this can be confusing, it
> is advisable to close the **Error Message** window, using the Windows
> \"Close\" button when you no longer need the information it provides.
> A sample **Error Message** is shown in Figure I.4.

![](media/image7.jpeg){width="5.989583333333333in"
height="2.9680555555555554in"}

[]{#__RefHeading___Toc513874081 .anchor}Figure I.4 Sample Error Message

Whenever an error message is received from IPAC, the submission causing
the error is returned unprocessed.

## Viewing and Printing Documents through IPAC {#viewing-and-printing-documents-through-ipac .unnumbered}

Common conventions are used throughout the IPAC application for printing
documents and reports. When you select a report to be generated, you
will be forwarded to a report printing screen where the data just
entered will appear as a document and may be printed. First, you will
see a [Report File Description]{.underline} and [Footer
Comments]{.underline} entry screen referred to in this manual as the
**Report Request** screen. Then the **Report Statistics** screen
displays, which has several output options as discussed below.

### Report File Description / Footer Comments (Report Request) Screen {#report-file-description-footer-comments-report-request-screen .unnumbered}

When you select a report to be generated, the next screen to display is
the **Report Request** screen. The entry of a Report File Description
and Footer Comments for the report is available, as shown in Figure I.5.
The title of this screen will vary depending on the location in IPAC,
but the appearance and functionality of the screen will be consistent.

![](media/image8.jpeg){width="5.9944444444444445in"
height="1.7548611111111112in"}

[]{#__RefHeading___Toc513874082 .anchor}Figure I.5 Report File
Description / Footer Comments

#### Data Entry Fields {#data-entry-fields .unnumbered}

There are two data entry fields on this screen. It is not required to
complete either field, but it is highly recommended that the [Report
File Description]{.underline} field is completed.

####### Report File Description  {#report-file-description .unnumbered}

This field is used to name and/or describe the report. It will be this
name or description that displays in the system when a report is later
retrieved for viewing, printing or deleting. The description that is
assigned to the report should be as meaningful as possible to help with
later report identification. This description does not print on the
report itself.

####### Footer Comments  {#footer-comments .unnumbered}

This field is printed on the bottom of each page of the document or
report. Figure I.6 shows a sample report with the location of the Footer
Comments marked.

![](media/image9.jpeg){width="5.991666666666666in"
height="6.277777777777778in"}

[]{#__RefHeading___Toc513874083 .anchor}Figure I.6 Report Footer
Comments

####  {#section-1 .unnumbered}

#### Function Buttons {#function-buttons .unnumbered}

There are 4 standard function buttons on the **Report Request** screen:

###### "OK"  {#ok-1 .unnumbered}

> Accepts the information on the screen as the report description and
> report footer, extracts the report contents from the database and
> displays the **Report Statistics** screen shown in Figure I.7.

###### "Clear"  {#clear-1 .unnumbered}

> Resets the data entry fields to their values the last time the screen
> was displayed. No data is submitted to the IPAC database.

######  {#section-2 .unnumbered}

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-1 .unnumbered}

> Returns to the **IPAC Main Menu** without saving any information
> entered.

###### "Help"  {#help-1 .unnumbered}

> Displays help information for this screen.

### Report Statistics {#report-statistics .unnumbered}

Selecting "OK" from the **Report File Description / Footer Comments**
screen will display the **Report Statistics** screen shown in Figure
I.7. This screen displays the number of pages the report or document
will have and provides you with a drop-down menu option of output
formats.

![](media/image10.jpeg){width="5.990277777777778in"
height="1.2770833333333333in"}

[]{#__RefHeading___Toc513874084 .anchor}Figure I.7 Report Statistics

#### Report Output Menu Options {#report-output-menu-options .unnumbered}

**HTML** (HyperText Markup Language)

The document format used on the World Wide Web. Choose this option to
view the report immediately. This is the default choice. The report is
generated in HTML format and displays in the IPAC Report Viewer.

**PDF** (Portable Document Format)

A file format, read with Adobe Acrobat™ Reader, for saving the report to
be viewed or printed on-line. The Acrobat reader must be available to
view or print the report.

####  {#section-3 .unnumbered}

####  {#section-4 .unnumbered}

#### Function Buttons {#function-buttons-1 .unnumbered}

###### "OK"  {#ok-2 .unnumbered}

> Displays the report in the specified format.

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-2 .unnumbered}

> Returns to the **IPAC Main Menu** without generating, saving or
> printing the report or document.

###### "Help"  {#help-2 .unnumbered}

> Displays help information for this screen.

### Viewing HTML Format Documents and Reports {#viewing-html-format-documents-and-reports .unnumbered}

When a report is generated in HTML format for viewing on-line, the IPAC
Report Viewer is automatically called to display the report as shown in
Figure I.8.

![](media/image11.jpeg){width="5.99375in" height="3.472916666666667in"}

[]{#__RefHeading___Toc513874085 .anchor}Figure I.8 IPAC Report Viewer

IPAC Report Viewer will display the document or report one page at a
time with as much of the page visible as your browser will allow. To see
the rest of the page use the scroll bars. If you attempt to print this
report through your browser, only the page currently being viewed will
be printed.

#### Report Viewer Function Buttons {#report-viewer-function-buttons .unnumbered}

The Report Viewer also has standard function buttons, shown in Figure
I.8, which appear at both the top and the bottom of the screen.

###### "First"  {#first .unnumbered}

> Moves you to the top of the first page (page 1) of the document.

###### "Last"  {#last .unnumbered}

> Moves you to the end of the last page of the document.

###### "Next"  {#next .unnumbered}

> Moves you to the next page in the document unless you are already on
> the last page.

###### "Prior"  {#prior .unnumbered}

> Moves you back one page in the document unless you are already on the
> first page.

###### "Page Number"  {#page-number .unnumbered}

> Moves you to the page number entered in the [Page Number]{.underline}
> field. If the field is left blank, clicking "Page Number" will move to
> the first page of the report. If the field is set to a page number
> greater than the number of pages in the report, clicking "Page Number"
> will move to the last page of the report. The presence of a page
> number in the field does not affect the operation of the "First",
> "Last", "Next" or "Prior" buttons.

###### "Back to Statistics Screen"  {#back-to-statistics-screen .unnumbered}

> Returns you to the **Report Statistics** screen, discussed earlier in
> this section, where you can choose to display or print the report in
> another format.

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-3 .unnumbered}

> Returns you to the **IPAC Main Menu**. In a future release of IPAC,
> the report will be saved for later viewing through the Retrieve Report
> Function.

## Viewing, Saving and Printing PDF Format Documents and Reports {#viewing-saving-and-printing-pdf-format-documents-and-reports .unnumbered}

If your system is equipped with Adobe Acrobat®, then a better choice for
viewing or printing the report may be the PDF (**P**ortable **D**ocument
**F**ormat) format. PDF, read with an Acrobat reader, allows documents
to be displayed and printed in different operating systems while
retaining its formatting properties and appearance. There are Acrobat
readers available for DOS, Windows, UNIX and Mac platforms.

If you choose PDF as your file output format and see an error message
similar to the one in Figure I.9, then either Acrobat is not installed
on your system, or your browser is not configured to use it.

![](media/image12.jpeg){width="5.989583333333333in"
height="2.0590277777777777in"}

[]{#__RefHeading___Toc513874086 .anchor}Figure I.9 Acrobat Error Message

If your browser is configured to use Acrobat, the next screen you see
should be similar to Figure I.10. This is a warning that some files
downloaded from the Internet can be dangerous. It also asks if you would
like to open the file or save it to disk.

![](media/image13.jpeg){width="3.5833333333333335in"
height="3.7395833333333335in"}

[]{#__RefHeading___Toc513874087 .anchor}Figure I.10 File Download
Warning

Since this report is coming from IPAC, a secure system, you can trust
the source of the report. On this screen you must also decide if you
want to open the report for viewing and printing, or if you want to save
it to disk. Do NOT remove the check mark from the "[A]{.underline}lways
ask before opening this type of file" box or you will not be able to
save (or, conversely, view) files in PDF format.

If the check mark in the \"Always ask...\" box has been removed, this
screen does not display and the report will be saved immediately (\"Save
As ...\" dialog box will display), or displayed immediately in Acrobat.
To correct this situation, see *Appendix D*.

### Viewing and Printing a Report with Adobe Acrobat Reader {#viewing-and-printing-a-report-with-adobe-acrobat-reader .unnumbered}

To **Open** the PDF file, Acrobat will automatically be opened to
display it. Figure I.11 illustrates Acrobat's view of an IPAC report.

![](media/image14.jpeg){width="5.99375in" height="7.622222222222222in"}

[]{#__RefHeading___Toc513874088 .anchor}Figure I.11 Acrobat View of a
Report

Acrobat is an easy program to use, and the buttons on its toolbar
function as expected. For further assistance in the use of Acrobat,
click **[H]{.underline}elp** while in the program, then
**[R]{.underline}eader Online Guide**, then **Viewing PDF Documents**
for further information.

The report can also be printed from within the Acrobat Reader. Click the
**[F]{.underline}ile** option of the Acrobat menu bar to get the menu
shown in Figure I.12.

![](media/image15.jpeg){width="5.991666666666666in" height="4.49375in"}

[]{#__RefHeading___Toc513874089 .anchor}Figure I.12 Acrobat File Menu

Choosing the **Print** option from this menu will display the menu shown
in Figure I.13

![](media/image16.jpeg){width="3.942361111111111in"
height="3.4902777777777776in"}

[]{#__RefHeading___Toc513874090 .anchor}Figure I.13 Acrobat Print Menu

From here you can print the entire report, the current page of the
report or a range of pages to your default printer. If you put a check
in the "Print to File" box on this menu screen, the report will be saved
to a file that can be interpreted by your printer, but will not be
readily viewable by you. To save the file to a disk, choose the "Save it
to disk" option on the previous menu. (See Figure I.10 and read below.)

### Saving a Report with Acrobat {#saving-a-report-with-acrobat .unnumbered}

If you choose **Save it to disk** from the earlier menu shown in Figure
I.10, you will see a standard Windows "Save As..." Dialogue Box (see
Figure 1.14). This allows you to name the output file, choose the
location for the file and specify the type of file to save. The location
and name you choose for the file will depend on your computer's
configuration and your agency's procedures. Do NOT remove the check mark
from the "[A]{.underline}lways ask before opening this type of file" box
or you will not be able to save files through the Acrobat Reader. Once
the file is saved, you will be returned to the **Report Statistics**
screen where you can display the report in another format or return to
the **IPAC Main Menu**.

![](media/image17.jpeg){width="5.993055555555555in" height="2.65625in"}

[]{#__RefHeading___Toc513874091 .anchor}Figure I.14 Window "Save As..."
Dialog box

## Accessing the System {#accessing-the-system .unnumbered}

IPAC is an Internet application that can be accessed using a secured web
site address. The on-line version of the manual does not list the
secured web site address. For more information contact the GOALS
Customer Support Staff on (202) 874-8270.

### Security Logon {#security-logon .unnumbered}

When you first open the IPAC System in your browser, you will be
presented with a Logon Screen similar to the one in Figure I.15. The
actual appearance of this window may vary with the browser you are using
to access the IPAC System, but the data entry boxes will remain the
same. You must enter your [User Name]{.underline} (Logon ID) and
[Password]{.underline} to be allowed through the security layer and into
the IPAC web site.

![](media/image18.png){width="2.9583333333333335in"
height="1.8229166666666667in"}

[]{#__RefHeading___Toc513874092 .anchor}Figure I.15 Security Logon
Screen

When you are authorized as a user of IPAC, you will be assigned a Logon
ID and a one-time-use only password. Your Logon ID will tell IPAC about
your authorization to access various functions within the program. It
will also tell IPAC the ALCs for which you are authorized to do
business. The first time you log onto the IPAC System you will be
required to change your password. IPAC is a secure system and has
specific requirement for passwords.

### Passwords {#passwords .unnumbered}

Passwords must contain:

1\. A minimum of 8 characters

2\. At least 2 alphabetic characters

3\. At least 3 non‑alphabetic (numeric and special) characters

4\. At least 5 unique (different) characters

5\. A maximum of 2 sequentially repeating characters

An example of a valid IPAC password is "test123\$"

-   Passwords are aged and expire automatically every 30 days.

-   The user will receive warnings that the password is about to expire
    for the last 5 days of the password life.

-   Passwords will be disabled after 3 unsuccessful attempts.

-   The system will not let a user reuse any of the last 5 passwords

-   The same password cannot be reused within 120 days.

### "Must See" System Messages {#must-see-system-messages .unnumbered}

IPAC and its component programs contain facilities for presenting
messages to the entire system or to specified ALCs. The "Must See"
messages are transmitted system-wide to all users of the IPAC System,
and may contain general IPAC instructions, training announcements, new
reporting requirements or other administrative information. When you
first log onto the IPAC System web site, if there is a current "Must
See" message, you will be presented with a message screen similar to the
one in Figure I.16 though the actual appearance of the message window
will depend on the browser you use. Once you have read and noted the
message, you may close that window.

![](media/image19.png){width="6.0in" height="4.5in"}

[]{#__RefHeading___Toc513874093 .anchor}Figure I.16 System Messages

There is another messaging system for "Broadcast Messages". These
messages are distributed to either groups of ALCs or an individual ALC.
These messages are viewed through a button on the **IPAC Main Menu** and
will be discussed later in this manual.

### IPAC System Main Menu {#ipac-system-main-menu .unnumbered}

Once you have completed the Logon Screen and closed any system messages
that display, you will see the **IPAC System Main Menu** screen shown in
Figure I.17.

![](media/image20.jpeg){width="6.309027777777778in"
height="3.077777777777778in"}

[]{#__RefHeading___Toc513874094 .anchor}Figure I.17 IPAC System Main
Menu Screen

#### Security Warning {#security-warning .unnumbered}

This screen contains a Federal Government **Security Warning**. The IPAC
System is restricted to authorized users. Use of the system constitutes
the granting of permission for the user's actions to be monitored and
recorded. Any evidence of criminal activity uncovered through such
monitoring will be provided to law enforcement officials.

#### Cookie Policy {#cookie-policy .unnumbered}

The screen also displays the IPAC System cookie policy. To access the
IPAC System programs, **cookies MUST be enabled.** *Appendix E* contains
information regarding cookies and proper browser settings to accept
cookies for both Netscape® Communicator 4.75 and Microsoft® Internet
Explorer 5.

### IPAC Main Menu {#ipac-main-menu .unnumbered}

To enter the IPAC application from the IPAC System main menu, click on
the "IPAC" button in the top left area of the screen. This will bring up
the screen shown in Figure I.18, the **IPAC Main Menu**.

![](media/image21.jpeg){width="5.988194444444445in"
height="2.8965277777777776in"}

[]{#__RefHeading___Toc513874095 .anchor}Figure I.18 IPAC Main Menu
Screen

The **IPAC Main Menu** is your primary interface with the IPAC program.
The entire screen shown in Figure I.18 may not be visible when it first
displays through your browser. If it is not, the lower portions of the
screen can be viewed by using the scroll bars in your browser window or
by maximizing the browser window.

#### ALC {#alc .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

## Option Buttons {#option-buttons .unnumbered}

Sections 1 through 17 of this manual discuss the functions made
available by the buttons on the **IPAC Main Menu Screen** as follows:

  ------------- ---- ---------------------------------------------- -------
  **1**              **Payment and Collection**                     

  **2**              **Adjustment**                                 

  **3**              **Zero Dollar**                                

  **4**              **Incomplete Transactions**                    

  **5**              **Reports**                                    

  **6**              **Retrieve Report/Data Files**                 

  **7**              **Report Retention Management**                

  **8**              **Request Parent/Child Relationship**          

  **9**              **Parent/Child Relationship Information**      

  **10**             **Request Special Requirements**               

  **11**             **Agency Special Requirement Request Status**  

  **12**             **Agency Billable Request**                    

  **13**             **Agency Billable Status**                     

  **14**             **Agency Request for EDI Trading Partner       
                     Profile**                                      

  **15**             **Update Agency Information**                  

  **16**             **Display Messages**                           

  **17**             **Admin Processing Status**                    
  ------------- ---- ---------------------------------------------- -------

# Payment and Collection

The procedures, data entry fields and function buttons are similar for
Payments and Collections. The major difference between the two
procedures is that payments are disbursements of funds from one agency
to another while collections are collections of funds from one agency to
another. To process a payment or collection through IPAC, log on to the
IPAC System and choose the IPAC option from the **IPAC System Main
Menu** as explained in the *Introduction*. The **IPAC Main Menu** is
shown in Figure 1.1.

The entire screen shown may not be visible when it first displays
through your browser. If it is not, the lower portions of the screen can
be viewed by using the scroll bars in your browser window or by
maximizing the browser window.

![](media/image22.jpeg){width="5.988194444444445in"
height="2.9319444444444445in"}

[]{#__RefHeading___Toc513874096 .anchor}Figure 1.1 IPAC Main Menu

#### ALC {#alc-1 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

#### Customer ALC  {#customer-alc .unnumbered}

You must also enter an ALC in the [Customer ALC]{.underline} field. This
will be the ALC for the agency who is to receive the payment or from
whom the collection is to be made. It *must* be different from the
originating [ALC]{.underline}. If either [ALC]{.underline} fields are
not completed, you will see the error message shown in Figure 1.2

![](media/image23.jpeg){width="3.863888888888889in"
height="1.6298611111111112in"}

[]{#__RefHeading___Toc513874097 .anchor}Figure 1.2 Invalid ALC Error
Message

## Accessing the Payment or Collection Entry Screens {#accessing-the-payment-or-collection-entry-screens .unnumbered}

Once both ALC fields have been completed, click "Payment" to begin
Payment entry or "Collection" to begin Collection entry. The **Payment
Entry** screen, shown in Figure 1.3, or the **Collection Entry** screen
will display. Since the fields and function buttons are the same for
payments and collections, payments will be discussed in this chapter but
the same processes can be used for making collections.

The **Payment Entry** and **Collection Entry** screens are divided into
four sections: sections: Title Bar, Header, Detail Information and
Function Buttons.

![](media/image24.jpeg){width="5.991666666666666in"
height="4.260416666666667in"}

[]{#__RefHeading___Toc513874098 .anchor}Figure 1.3 Payment Entry

### Title Bar {#title-bar .unnumbered}

The title bar contains the name of the function in which you are
currently working (here it shows "Payment Entry").

### Header  {#header .unnumbered}

The Header section contains the [Originating ALC]{.underline}, which is
the ALC of the agency making the payment. This is the ALC entered, or
selected, in the ALC field on the **IPAC Main Menu**. It also contains
the [Customer ALC]{.underline}, which is the ALC you entered on the
**IPAC Main Menu** for the agency receiving this payment.

The [ALC Contact]{.underline} listed is the name of the person
associated with the Logon ID used to access the IPAC System. The
[Contact Phone]{.underline} and [Contact Email]{.underline} shown are
the telephone number and e-mail address associated with the Logon ID.

The [Summary Amount]{.underline} shown is the sum of all the [Detail
Amounts]{.underline} which have been entered for this transaction
(initially \$0.00).

The [Number of Details]{.underline} is the number of detail lines (line
items), which have been entered for this transaction (initially 0).

None of the fields in the Header section of this screen can be directly
entered or changed by you.

### Detail Information {#detail-information .unnumbered}

The largest portion of the **Payment Entry** and **Collection Entry**
screens is the Detail entry area. Each detail (line item) of the payment
or collection will be entered until all of the detail items have been
completed and the payment or collection data is submitted. Each complete
detail item entered is stored temporarily, but it is not entered into
the IPAC database until the entire transaction is submitted by clicking
"Finished". Transactions which have not been completed by clicking
"Finished" will be retained as **Incomplete Transactions** (see *Section
4*) until they have expired from the system.

Some of the fields on this screen are required, meaning that the line of
detail cannot be processed until these fields contain data. These
**required fields** are indicated on the screen with an **asterisk
(\*)**. Required fields may vary depending on the Special Requirements
set up by the Customer ALC.

IPAC validates that the [Sender Treasury Account Symbol]{.underline},
[Receiver Department Code]{.underline} and [Unit of Issue]{.underline}
required fields contain valid data. IPAC simply ensures that the
remaining required fields contain data, but does not check their
validity.

The [Detail Amount]{.underline} is not calculated by the application.
You must calculate and enter the detail amount as the [Unit
Price]{.underline} times the [Quantity]{.underline}. IPAC will not let
you submit a line item until the Detail amount is calculated correctly.

If you have questions about the meanings of the terms or acronyms for
the data entry fields, see *Appendix I -- Glossary of Terms and
Acronyms.*

### Function Buttons {#function-buttons-2 .unnumbered}

The last section of the **Payment Entry** and **Collection Entry**
screens contain the function buttons. For user convenience, this area
appears at both the top and bottom of the screen. Either set of buttons
may be used. Figure 1.4 shows the buttons available on the Payment Entry
screen.

![](media/image25.jpeg){width="5.991666666666666in"
height="0.4638888888888889in"}

[]{#__RefHeading___Toc513874099 .anchor}Figure 1.4 Payment Entry Screen
Buttons

#### Data Verification {#data-verification .unnumbered}

Many of the function buttons on the **Payment Entry** and **Collection
Entry** screens perform data verification before they will allow you to
proceed. The data you have entered on this form is checked for validity.
If a required field is blank or an error is detected, an error message
will display and the cursor will be placed in the entry field where the
error occurred. The only buttons which do NOT require valid entries in
the required fields (indicated by asterisks) are "Return to IPAC Main
Menu", "Special Requirements", "Clear" and "Help".

###### "Finished" {#finished-1 .unnumbered}

Finalizes the transaction, submitting the Header information and all
entered lines of Detail information for processing as a completed
payment or collection. If no error is detected, a confirmation screen,
similar to the one in Figure 1.9, will display.

######  "More Detail"  {#more-detail .unnumbered}

Stores the information for the current line of detail. If no error is
detected, the detail information will be saved and the [Summary
Amount]{.underline} and the [Number of Details]{.underline} fields in
the Header Section will be updated to reflect the amounts entered for
this line item. The data entry boxes in the Detail Section of the
Payment Entry and Collection Entry screens will be returned blank to
allow further data entry. No information is permanently committed to the
database at this point. The information is not processed by IPAC until
the "Finished" button is clicked to submit the entire transaction.

###### "Sender SGL Accounts"  {#sender-sgl-accounts .unnumbered}

> **S**tandard **G**eneral **L**edger (SGL) accounts are assigned at the
> detail, or line item, level of a transaction. This function provides a
> way to allocate detail amounts to specific Standard General Ledger
> Accounts. Click this button to access the **SGL Entry** screen, shown
> in Figure 1.5.

![](media/image26.jpeg){width="5.99375in" height="2.2333333333333334in"}

[]{#__RefHeading___Toc513874100 .anchor}Figure 1.5 SGL Payment Entry
Screen

You may allocate a detail amount to one SGL debit and one SGL credit
account, or you may break the amount into as many as four debit and four
credit accounts. The sum total of the debits must equal the sum total of
the credits before this information can be stored and the screen closed.
The numbers entered in the SGL Account data entry boxes **must** be
valid SGL accounts.

The **SGL Payment** screen has several function buttons:

> **"OK"**
>
> Accepts the entries you have made and returns you to the Detail Entry
> screen.
>
> **"Clear"**
>
> All data entry fields are reset to their values the last time the
> screen was displayed. No data is submitted to the IPAC database.
>
> **"Cancel"**
>
> Returns you to the Detail Entry screen without saving any information
> you have entered.
>
> **"Return to IPAC Main Menu"**
>
> Returns you to the **IPAC Main Menu** screen without saving any
> information entered.

######  {#section-5 .unnumbered}

> **"Help"**
>
> Displays help information for this screen.

### Function Buttons (cont.) {#function-buttons-cont. .unnumbered}

######  {#section-6 .unnumbered}

###### "Review Detail"  {#review-detail .unnumbered}

Review all of the details (line items), which have been entered for this
transaction. If no error is detected, a new browser window will be
opened and a scrollable menu, similar to that shown in Figure 1.6, will
display with the detail (line items) for the current transaction.
Highlight the applicable detail and click the "Review Transaction"
button to bring up all the elements of the detail line. The **Payment
Review** or **Collection Review** window will close and the highlighted
transaction will be brought up on the **Payment Entry** or **Collection
Entry** screen for editing.

![](media/image27.jpeg){width="5.995833333333334in"
height="1.2118055555555556in"}

[]{#__RefHeading___Toc513874101 .anchor}Figure 1.6 Payment Review Screen

######  {#section-7 .unnumbered}

###### "Special Requirements"  {#special-requirements .unnumbered}

In addition to the standard IPAC required fields, an ALC can make
additional data fields required, thus ensuring its trading partners
supply the specific information needed for its accounting practices. All
required data entry fields will be indicated with an asterisk, including
those fields made required by an Agency Special Requirement. If the
transaction you are entering involves an agency with Special
Requirements, you may review the ALC's description of, or justification
for, the Special Requirement field(s) by clicking the Special
Requirements button as shown in Figure 1.7.

![](media/image28.png){width="5.995833333333334in"
height="1.5298611111111111in"}

[]{#__RefHeading___Toc513874102 .anchor}Figure 1.7 Special Requirements
Screen

######  "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-4 .unnumbered}

You will be returned to the **IPAC Main Menu**. Data entered on the
current screen will not be saved to the IPAC database. Partial
transactions may be stored temporarily for later completion through the
"Incomplete Transaction" option on the **IPAC Main Menu**.

###### "Clear"  {#clear-2 .unnumbered}

All data entry fields are reset to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Help"  {#help-3 .unnumbered}

Displays help information for this screen.

Once the first line of detail has been entered and the "More Detail"
button is selected, another function button ("Cancel Detail") will
display on all additional lines of detail, as shown in Figure 1.8.

![](media/image29.jpeg){width="5.991666666666666in"
height="0.44027777777777777in"}

[]{#__RefHeading___Toc513874103 .anchor}Figure 1.8 Payment Entry
Function Buttons with "Cancel Detail"

###### "Cancel Detail"  {#cancel-detail .unnumbered}

Reverses the request for a new detail entry screen. The previous line of
detail is displayed on the screen for editing.

![](media/image30.png){width="5.997222222222222in"
height="2.3881944444444443in"}

[]{#__RefHeading___Toc513874104 .anchor}Figure 1.9 Payment Confirmation
Screen

#### Confirmation Screen Fields {#confirmation-screen-fields .unnumbered}

> The payment and collection confirmation screens are identical. The
> screens contain the following fields:

####### Originating ALC  {#originating-alc .unnumbered}

> The agency making the payment or collection.

####### Customer ALC  {#customer-alc-1 .unnumbered}

> The agency being paid or collecting from the Originating ALC.

####### Document Ref. No.  {#document-ref.-no. .unnumbered}

> The reference number generated by IPAC for the transaction.

####### Accomplished Date  {#accomplished-date .unnumbered}

> The date a transaction was processed by IPAC.

####### Summary Amount  {#summary-amount .unnumbered}

> The total amount of the transaction (a sum of Detail Amounts).

#######  {#section-8 .unnumbered}

####### Number of Details  {#number-of-details .unnumbered}

> The number of line items that were entered for this transaction.

####### Time  {#time .unnumbered}

> The time a transaction was processed by IPAC. Displayed in military
> time.

These fields are for display only. You cannot change the information in
any of these fields from this screen.

####  {#section-9 .unnumbered}

#### Confirmation Screen Buttons {#confirmation-screen-buttons .unnumbered}

This screen contains the following buttons:

######  {#section-10 .unnumbered}

###### "OK"  {#ok-3 .unnumbered}

> Confirms that you have viewed the information displayed. You will be
> returned **IPAC Main Menu**.

###### "Print"  {#print-1 .unnumbered}

> Prints the transaction just entered. You will receive the **Report
> Request** screen described in the *Introduction*.

###### "Help" {#help-4 .unnumbered}

> Displays help information for this screen.

The data entry screens, fields, function buttons and procedures for
collections are similar to those for payments. The major difference
between the two procedures is that payments are disbursements of funds
from one agency to another while collections are collections of funds
from one agency to another.

This page intentionally left blank.

# Adjustment

To process an Adjustment to an IPAC payment or collection transaction,
you must have the **Document Reference Number** and **Disbursing Office
(DO) Symbol** that was assigned to the original transaction at the time
the transaction was processed. This combination of numbers uniquely
identifies the document within the IPAC System.

Entering an Adjustment through IPAC begins with the same steps as
entering a Payment or Collection. Log on to the IPAC System and choose
the IPAC option from the **IPAC System Main Menu** as explained in the
*Introduction*. The **IPAC Main Menu** is shown in Figure 2.1.

![](media/image22.jpeg){width="5.988194444444445in"
height="2.9319444444444445in"}

[]{#__RefHeading___Toc513874105 .anchor}Figure 2.1 IPAC Main Menu

#### ALC {#alc-2 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

####  {#section-11 .unnumbered}

#### Customer ALC  {#customer-alc-2 .unnumbered}

You must also enter an ALC in the [Customer ALC]{.underline} field. This
should be the ALC that made the original payment or collection that you
wish to adjust and it *must* be different from the [ALC]{.underline}.

## Retrieving an IPAC Transaction for Adjustment {#retrieving-an-ipac-transaction-for-adjustment .unnumbered}

Once both ALC fields have been completed, click "Adjustment" (as shown
in Figure 2.1) to accept your entries and begin an Adjustment
transaction. The **Payment/Collection Transaction Locator** screen,
shown in Figure 2.2, will display.

![](media/image31.jpeg){width="5.989583333333333in"
height="1.7229166666666667in"}

[]{#__RefHeading___Toc513874106 .anchor}Figure 2.2 Payment/Collection
Transaction Locator

The **Payment/Collection Transaction Locator** screen displays
information relative to the original transaction that you are adjusting.
Since you can only make an adjustment to a transaction originated by
another ALC, the [ALC]{.underline} and [Customer ALC]{.underline} are
populated on this screen as the [Customer ALC]{.underline} and
[Originating ALC]{.underline} respectively. You can, at this point,
change the number of the Originating ALC if you want to work with a
transaction made by a different agency. In the [Document Reference
Number]{.underline} field, you must enter the Document Reference Number
which was assigned to the original payment or collection. In the
[Originator DO Symbol]{.underline} field, you must enter the DO Symbol
for the ALC which originated the transaction you are adjusting.

The behavior of the standard **Function Buttons** is explained in the
*Introduction* and illustrated in *Section 1 - Payment and Collection*.
Click "OK" to accept the information on the screen and request retrieval
of that transaction.

If the transaction you have requested cannot be found, you will receive
an error message similar to the one in Figure 2.3. Close the error
message window and verify the document information, including the
Originating and Customer ALCs, the Document Reference Number and DO
Symbol.

![](media/image32.png)

[]{#__RefHeading___Toc513874107 .anchor}Figure 2.3 Transaction Not Found
Error Message

If the transaction you have requested is located, a screen similar to
Figure 2.4 will display.

![](media/image33.jpeg){width="5.99375in" height="2.967361111111111in"}

[]{#__RefHeading___Toc513874108 .anchor}Figure 2.4 Payment/Collection
Detail Selection

As with the Payment and Collection entry screens, this screen is divided
into four sections: Title Bar, Header, Detail Information and Function
Buttons.

### Title Bar {#title-bar-1 .unnumbered}

The title bar contains the name of the function in which you are
currently working (here it shows "Payment/Collection Detail Selection").

####  {#section-12 .unnumbered}

### Header {#header-1 .unnumbered}

This section contains the [Originating ALC]{.underline}, the [Document
Reference Number]{.underline}, the [Summary Amount]{.underline}, the
[Number of Details]{.underline}, and the [Transaction Type]{.underline}
("**P**"ayment or "**C**"ollection). You cannot change the information
in the header section of the screen.

### Detail Information {#detail-information-1 .unnumbered}

Adjustments are made to individual details within a transaction rather
than to the transaction as a whole. All details (or line items) for the
original payment or collection will appear in a scrolling window in the
center of your screen. The visible items include the [Detail
Number]{.underline}, the [Amount]{.underline}, and the beginning of the
[Description]{.underline} that was entered for this detail. Highlight
the item(s) to be adjusted by using the control key.

### Payment/Collection Detail Section Function Buttons {#paymentcollection-detail-section-function-buttons .unnumbered}

This screen also has specialized function buttons**.**

######  {#section-13 .unnumbered}

###### "Selected Detail"  {#selected-detail .unnumbered}

> To enter an adjustment, highlight the item to be adjusted, and click
> "Selected Detail". An **Adjustment Entry** screen will display which
> is similar to the screen used to enter Payment and Collection
> transactions shown in Figure 2.6. The entire screen may not be visible
> when it first displays in your browser, but it can be viewed using the
> scroll bars on your browser window.

######  {#section-14 .unnumbered}

###### "Review Adjustment Detail"  {#review-adjustment-detail .unnumbered}

> To review the adjustments that have been entered, click "Review
> Adjustment Detail." The **Adjustment Review Detail** screen shown in
> Figure 2.5, will display the adjustments which have already been made
> to the transaction. From that screen you can return to the
> **Adjustment Entry** screen, the **IPAC Main Menu**, or you can
> display the help screen for this page.

######  {#section-15 .unnumbered}

![](media/image34.jpeg){width="5.99375in" height="3.466666666666667in"}

[]{#__RefHeading___Toc513874109 .anchor}Figure 2.5 Adjustment Review
Detail

###### "Return To IPAC Main Menu"  {#return-to-ipac-main-menu-5 .unnumbered}

> Returns to the **IPAC Main Menu** without entering any further
> adjustments. No information currently on the screen will be saved.

######  {#section-16 .unnumbered}

###### "Help"  {#help-5 .unnumbered}

> Displays help information for this screen.

## IPAC Adjustment Entry {#ipac-adjustment-entry .unnumbered}

![](media/image35.jpeg){width="5.991666666666666in"
height="4.879166666666666in"}

[]{#__RefHeading___Toc513874110 .anchor}Figure 2.6 Adjustment Entry

###  {#section-17 .unnumbered}

### Header  {#header-2 .unnumbered}

This section displays the Originating and Customer ALCs, ALC Contact
name, telephone number and email address associated with the Logon ID
used to access the IPAC System, the [Original Document Reference
Number]{.underline}, [Original Accomplished Date]{.underline} and
[Original Accounting Date]{.underline} (see *Appendix I -- Glossary of
Terms and Acronyms)*. It will show a [Summary Amount]{.underline},
initially set to \$0.00 and [Number of Details]{.underline}. The
[Summary Amount]{.underline} and [Number of Details]{.underline} refer,
not to the original transaction, but to the adjustment being made. These
two fields will be automatically updated as adjustment details are
entered for this transaction. None of these fields can be edited.

###  {#section-18 .unnumbered}

###  {#section-19 .unnumbered}

### Detail Information {#detail-information-2 .unnumbered}

This section displays the detail information for the detail item being
adjusted. See *Section 1 -- Payment and Collection* or *Appendix I --
Glossary of Terms and Acronyms* for further information on these fields.
Most of these fields display information from the original transaction
detail and **cannot be updated**.

The following fields do not contain information from the original
transaction and **can be updated**:

####### Detail Amount  {#detail-amount .unnumbered}

> This is the amount of your adjustment to the detail line of this
> payment or collection. It represents the net change to the originally
> processed amount, NOT a replacement amount, for the detail item.
> Adjustments can only reduce the original amount. This is NOT
> calculated from the [Quantity]{.underline} and [Unit
> Price]{.underline} fields. This field is required and must be greater
> than zero, but less than or equal to the original detail line item
> amount.

####### Transaction Description {#transaction-description .unnumbered}

> This is your description of the adjustment being made to this detail
> item. This in not a required field, but it is recommended that you
> provide the reason for the adjustment.

When you have entered the adjustment detail amount and description, you
have a choice of several function buttons in the next section of the
screen.

### Adjustment Entry Function Buttons {#adjustment-entry-function-buttons .unnumbered}

####  {#section-20 .unnumbered}

#### Data Verification {#data-verification-1 .unnumbered}

Most of the function buttons on the **Adjustment Entry** screen perform
data verification before they will allow you to proceed. The data you
have entered on this form is checked for validity. The only required
field on the **Adjustment Entry** screen is the [Detail
Amount]{.underline}. If it is left blank, or an error is detected, an
error message will display and the cursor will be placed in the entry
field where the error occurred. The only buttons which do NOT require
valid entries in the required field are "Clear", "Return to IPAC Main
Menu" and "Help".

###### "Finished" {#finished-2 .unnumbered}

> This button finalizes the adjustment, submitting the Header
> information and all entered lines of Detail adjustment information for
> processing. If a required field is blank or an error is detected, an
> error message will display and the cursor will be placed in the entry
> field where the error occurred. If no error is detected, a
> **Adjustment Confirmation Screen**, similar to the one in Figure 2.7,
> will display.

###### "Previous Detail" or "Next Detail" {#previous-detail-or-next-detail .unnumbered}

> These buttons will display as appropriate to allow you to move from
> one detail item of a transaction to another.

######  {#section-21 .unnumbered}

###### "Sender SGL Account"  {#sender-sgl-account .unnumbered}

This button provides a way to allocate the detail amount of the
Adjustment into **S**tandard **G**eneral **L**edger (SGL) Accounts. It
is covered in detail in *Section 1 -- Payment and Collection*.

######  {#section-22 .unnumbered}

###### "Review Detail"  {#review-detail-1 .unnumbered}

This button is selected when you have finished entering the information
for the current line of detail. If no error is detected, the detail
information will be saved to temporary storage and the [Summary
Amount]{.underline} and the [Number of Details]{.underline} fields in
the Header Section will be updated to reflect the amounts you have
entered for this line item. You will be returned to the **Adjustment
Review Detail** screen shown in Figure 2.5. No information is
permanently committed to the database at this point. The information is
not committed to the IPAC database until the "Finished" button is
clicked to submit the entire adjustment.

######  "Clear"  {#clear-3 .unnumbered}

All data entry fields are reset to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Return to Selection List" {#return-to-selection-list .unnumbered}

> No data on the current screen will be saved. You will be returned to
> the **Payment/Collection Detail Selection** screen shown in Figure
> 2.4.

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-6 .unnumbered}

No data entered on the current screen will be saved to the IPAC
database. Partial transactions may be stored temporarily for later
completion through the "Incomplete Transaction" option on the **IPAC
Main Menu**. You will be returned to the **IPAC Main Menu**.

######  "Help"  {#help-6 .unnumbered}

Displays help information for this screen.

![](media/image36.jpeg){width="5.988888888888889in"
height="1.8368055555555556in"}

[]{#__RefHeading___Toc513874111 .anchor}Figure 2.7 Adjustment
Confirmation

### Adjustment Confirmation Screen Fields {#adjustment-confirmation-screen-fields .unnumbered}

#######  {#section-23 .unnumbered}

#######  {#section-24 .unnumbered}

####### Originating ALC {#originating-alc-1 .unnumbered}

> The agency sending the adjustment.

#######  {#section-25 .unnumbered}

####### Customer ALC {#customer-alc-3 .unnumbered}

> The agency receiving the adjustment.

####### Voucher Number {#voucher-number .unnumbered}

> The document number generated by IPAC for the adjustment transaction.
> This is similar to the Document Reference Number in Payments and
> Collections and the Trace Number in Zero Dollar.

#######  {#section-26 .unnumbered}

####### Accomplished Date {#accomplished-date-1 .unnumbered}

> The date a transaction was processed by IPAC.

#######  {#section-27 .unnumbered}

####### Summary Amount {#summary-amount-1 .unnumbered}

> The total amount of the adjustment.

####### Number of Details {#number-of-details-1 .unnumbered}

> The number of line items entered for the adjustment.

#######  {#section-28 .unnumbered}

####### Time {#time-1 .unnumbered}

> The time the adjustment was processed by IPAC. Displayed in military
> time.

These fields are for display only. You cannot change the information in
any of these fields.

### Adjustment Confirmation Screen Buttons {#adjustment-confirmation-screen-buttons .unnumbered}

###### "OK"  {#ok-4 .unnumbered}

Confirms that you have viewed the information displayed and returns you
to the **IPAC Main Menu**.

###### "Print" {#print-2 .unnumbered}

Prints the transaction just entered. You will receive the **Report
Request** screen as described in the *Introduction.*

###### "Help"  {#help-7 .unnumbered}

Displays help information for this screen.

# Zero Dollar

Zero Dollar transactions are new in IPAC. They are used to provide SGL
account information to your trading partner, correct information sent in
an earlier transaction or convey additional information. They are not
used to transfer funds.

## Accessing the Zero Dollar Function {#accessing-the-zero-dollar-function .unnumbered}

Entering a Zero Dollar transaction through IPAC is very similar to
processing a payment or collection transaction. Log on to the IPAC
System and choose the IPAC option from the **IPAC System Main Menu** as
explained in the *Introduction*. The **IPAC Main Menu** is shown in
Figure 3.1.

![](media/image22.jpeg){width="5.988194444444445in"
height="2.9319444444444445in"}

[]{#__RefHeading___Toc513874112 .anchor}Figure 3.1 IPAC Main Menu

####  {#section-29 .unnumbered}

####  {#section-30 .unnumbered}

#### ALC {#alc-3 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

####  {#section-31 .unnumbered}

#### Customer ALC  {#customer-alc-4 .unnumbered}

You must also enter an ALC in the [Customer ALC]{.underline} field. This
will be the ALC who is to receive the transaction and it *must* be
different from the originating ALC. This field is required.

###  {#section-32 .unnumbered}

###  {#section-33 .unnumbered}

### Zero Dollar Entry Screen {#zero-dollar-entry-screen .unnumbered}

After completing both ALC fields, click on \"Zero Dollar" as shown in
Figure 3.1. The **Zero Dollar Entry** screen will display as shown in
Figure 3.2. Like the Payment and Collection Entry screens, discussed in
*Section 1*, this screen is divided into four sections: Title Bar,
Header, Detail Information and Function Buttons.

![](media/image37.jpeg){width="5.991666666666666in"
height="4.754166666666666in"}

[]{#__RefHeading___Toc513874113 .anchor}Figure 3.2 Zero Dollar Entry
Screen

### Title Bar {#title-bar-2 .unnumbered}

The title bar contains the name of the function in which you are
currently working (here it shows "Zero Dollar Entry").

### Header {#header-3 .unnumbered}

The Header section of the **Zero Dollar Entry** screen contains the
[Originating ALC]{.underline}, which is the ALC of the agency generating
the transaction. This is the ALC that you entered, or selected, in the
ALC field on the **IPAC Main Menu**. It also contains the [Customer
ALC]{.underline}, which is the [Customer ALC]{.underline} you entered on
the **IPAC Main Menu** for the agency receiving this transaction.

The [ALC Contact]{.underline} listed is the name of the person
associated with the Logon ID used to access the IPAC System. The
[Contact Phone]{.underline} and [Contact Email]{.underline} are the
telephone number and e-mail address associated with the Logon ID as
well.

The [Summary Amount]{.underline} shown is the sum of all the [Detail
Amounts]{.underline} that have been entered for this transaction. Since
Zero Dollar transactions are used for informational purposes only and
not to transfer funds, this amount will always be \$0.00. The [Number of
Details]{.underline} is the number of detail lines (line items), which
have been entered for this transaction. Since you cannot enter multiple
lines of detail for a Zero Dollar transaction, this field will always be
0 or 1.

None of the fields in the Header area of this screen can be entered or
changed.

###  {#section-34 .unnumbered}

###  {#section-35 .unnumbered}

### Detail Information {#detail-information-3 .unnumbered}

The Detail Information section contains data entry fields, none of which
are required for a Zero Dollar Transaction, though a description is
recommended for reference.

Many of the terms and acronyms in this section are explained in the
*Glossary of Terms and Acronyms*.

Although the Detail Information section contains no required fields, if
you choose to enter a [Sender Treasury Account Symbol]{.underline},
[Receiver Department Code]{.underline} or [Unit of Issue]{.underline},
IPAC will verify that they contain valid data.

The [Cross Reference Document Reference Number]{.underline} is a field
where you may enter the document reference number from the original
transaction that is being updated or corrected by this Zero Dollar
transaction.

Since Zero Dollar transactions are used to transmit information and not
to transfer money, the [Detail Amount]{.underline} is set to \$0.00 and
cannot be changed.

###  {#section-36 .unnumbered}

###  {#section-37 .unnumbered}

### Function Buttons {#function-buttons-3 .unnumbered}

The Function Buttons appear at both the top and the bottom of the screen
as explained in the *Introduction*.

######  {#section-38 .unnumbered}

###### "Finished" {#finished-3 .unnumbered}

> Processes the transaction you have entered in the IPAC database.

######  {#section-39 .unnumbered}

###### "Sender SGL Accounts" {#sender-sgl-accounts-1 .unnumbered}

> Allows you to allocate the detail amount of a previous transaction
> detail between SGL accounts. This option is explained in detail in
> *Section 1 - Payment and Collection.*

######  {#section-40 .unnumbered}

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-7 .unnumbered}

> No data entered on the current screen will be saved to the IPAC
> database. You will be returned to the **IPAC Main Menu**.

######  {#section-41 .unnumbered}

###### "Clear" {#clear-4 .unnumbered}

All data entry fields are reset to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

######  {#section-42 .unnumbered}

###### "Help" {#help-8 .unnumbered}

> Displays help information for this screen.

Explanations of the way the IPAC application reacts to these buttons and
sample screens of the results are also shown in *Section 1 - Payment and
Collection*. When you have clicked "Finished" to complete a transaction,
a confirmation screen similar to Figure 3.3 will display.

![](media/image38.jpeg){width="5.988888888888889in"
height="1.8666666666666667in"}

[]{#__RefHeading___Toc513874114 .anchor}Figure 3.3 Zero Dollar
Confirmation

###  {#section-43 .unnumbered}

### Zero Dollar Confirmation Screen Fields {#zero-dollar-confirmation-screen-fields .unnumbered}

#######  {#section-44 .unnumbered}

#######  {#section-45 .unnumbered}

####### Originating ALC {#originating-alc-2 .unnumbered}

> The agency making the zero dollar transaction.

#######  {#section-46 .unnumbered}

####### Customer ALC {#customer-alc-5 .unnumbered}

> The agency receiving the zero dollar transaction from the Originating
> ALC.

####### Trace Number {#trace-number .unnumbered}

> The document number generated by IPAC for the zero dollar transaction.
> This is similar to the Document Reference Number in Payments and
> Collections and the Voucher Number in Adjustments.

#######  {#section-47 .unnumbered}

####### Accomplished Date {#accomplished-date-2 .unnumbered}

> The date a transaction was processed by IPAC.

#######  {#section-48 .unnumbered}

####### Summary Amount {#summary-amount-2 .unnumbered}

> The Summary Amount will always be \$0.00 since Zero Dollar
> transactions are used only to transmit information and not to transfer
> money.

####### Number of Details {#number-of-details-2 .unnumbered}

> The number of line items entered for this transaction, which will
> always be 1.

#######  {#section-49 .unnumbered}

####### Time {#time-2 .unnumbered}

> The time a transaction was processed by IPAC. Displayed in military
> time.

These fields are for display only. You cannot change the information in
any of these fields.

###  {#section-50 .unnumbered}

### Zero Dollar Confirmation Screen Buttons {#zero-dollar-confirmation-screen-buttons .unnumbered}

######  {#section-51 .unnumbered}

###### "OK" {#ok-5 .unnumbered}

> Confirms that you have viewed the information displayed. You will be
> returned to the **IPAC Main Menu**.

######  {#section-52 .unnumbered}

###### "Print" {#print-3 .unnumbered}

> Prints the transaction just entered. You will receive the **Report
> Request** screen described in the *Introduction.*

######  {#section-53 .unnumbered}

###### "Help" {#help-9 .unnumbered}

> Displays help information for this screen.

# Incomplete Transactions

If a Transaction was entered into IPAC but never submitted for
processing by clicking the "Finished" button, the transaction will be
stored as an Incomplete Transaction. The Incomplete Transactions
function provides a means to complete and submit the pending transaction
for IPAC processing.

###  {#section-54 .unnumbered}

## Accessing the Incomplete Transactions Function {#accessing-the-incomplete-transactions-function .unnumbered}

To access the Incomplete Transactions function, log on to the IPAC
System and choose the IPAC option from the **IPAC System Main Menu** as
explained in the *Introduction*. The **IPAC Main Menu** is shown in
Figure 4.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874115 .anchor}Figure 4.1 IPAC Main Menu

####  {#section-55 .unnumbered}

#### ALC {#alc-4 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

#### Customer ALC {#customer-alc-6 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Click the "Incomplete Transactions" button as shown in Figure 4.1. This
will bring up the **Incomplete Transactions** screen shown in Figure
4.2.

### Selecting the Transaction for Completion {#selecting-the-transaction-for-completion .unnumbered}

![](media/image40.jpeg){width="5.995833333333334in"
height="1.4069444444444446in"}

[]{#__RefHeading___Toc513874116 .anchor}Figure 4.2 Incomplete
Transactions

This screen contains option buttons, and columns for the [Originating
ALC]{.underline} (as entered on the previous screen), [Customer
ALC]{.underline}, [Amount]{.underline} of the incomplete transaction (a
sum of all the detail amounts for the transaction) and [Transaction
Type]{.underline} ("**P**"ayment, "**C**"ollection, "**A**"djustment or
"**E**"-Zero Dollar). All of the current incomplete transactions for the
ALC entered will be displayed, with a maximum of 10 transactions per
screen. If there are more than 10 incomplete transactions, a "Next"
button will display and it will bring up the next 10 transactions, or as
many transactions as have not yet been shown. A "Prior" button will
display as needed.

Click the option button to the left of the transaction you want to edit.
The transactions are mutually exclusive and only one may be selected at
a time. Click "OK" to retrieve the transaction for completion.

### Completing the Transaction {#completing-the-transaction .unnumbered}

The retrieved transaction can be handled as described in the appropriate
section of this manual, depending on its transaction type (*Section 1 -
Payment and Collection*, *Section 2 - Adjustment* or *Section 3 - Zero
Dollar*). Once you have clicked the "Finished" button on the appropriate
entry screen and the transaction has passed data verification, the
transaction will be processed.

A transaction not completed within seven days will expire and be deleted
from the IPAC System.

This page intentionally left blank.

# Reports

Report generation and printing in IPAC is centralized in this function.

##  {#section-56 .unnumbered}

## Viewing and Printing Reports {#viewing-and-printing-reports .unnumbered}

The viewing and printing of documents from IPAC is standardized and is
discussed in the *Introduction*. In many instances, reports have
parameters that allow you to place constraints on the data retrieved
into the report. The parameters, or report criteria, limit the
boundaries of the data that will be contained in the report. For
instance, you may be asked for a Start and End Date for the report and
only data for transactions within this range will be retrieved.
Similarly, you may limit the data by transaction type (payments only) or
limit it to transactions for only one ALC. These and other parameters
are entered through a **Report Request** screen after the report is
selected from the menu and before generation of the report is requested.

In the Viewing and Printing Documents segment of the *Introduction*, a
**Report Request** screen is described which allows you to enter a
[Report File Description]{.underline} and [Footer Comments]{.underline}.
Although both of these fields are optional, it is strongly recommended
that you enter a [Report File Description]{.underline} to help you
identify this report in the future. This information will later be used
to identify and retrieve or delete the report from the IPAC System.

All IPAC generated reports are stored in the IPAC database. Once the
information from a report is no longer needed, the report can be deleted
from the database through the "Report Retention Management" option on
the **IPAC Main Menu** (see *Section 7*).

###  {#section-57 .unnumbered}

### Date and Time Formats {#date-and-time-formats .unnumbered}

When a start or end date is required, dates are entered in YYYY-MM-DD
format. When a start or end time is required, time is entered in
military time format which uses a 24-hour clock. The format requires
four digits and does not use punctuation to separate hours from minutes.
Both the date and time formats are discussed in more detail in the
*Introduction* and a Military Time Conversion Chart is provided in
*Appendix G*.

### Function Buttons on Screens Used to Request a Report {#function-buttons-on-screens-used-to-request-a-report .unnumbered}

The function buttons on the **Report Request** screens are consistent
and offer these options:

####  {#section-58 .unnumbered}

#### Report Request Function Buttons {#report-request-function-buttons .unnumbered}

#####  {#section-59 .unnumbered}

![](media/image8.jpeg){width="5.9944444444444445in"
height="1.7548611111111112in"}

[]{#__RefHeading___Toc513874117 .anchor}Figure 5.1 Report Request

#####  {#section-60 .unnumbered}

##### "OK"  {#ok-6 .unnumbered}

Accepts the parameters you have entered, retrieves the report data and
requests the **Report Statistics** screen for this report as shown in
Figure 5.2.

#####  {#section-61 .unnumbered}

##### "Clear" {#clear-5 .unnumbered}

Resets the data entry fields to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

#####  {#section-62 .unnumbered}

##### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-8 .unnumbered}

> Returns to the **IPAC Main Menu** without generating a report.

#####  {#section-63 .unnumbered}

##### "Help"  {#help-10 .unnumbered}

> Displays help information for this report.

####  {#section-64 .unnumbered}

#### Report Statistics Function Buttons {#report-statistics-function-buttons .unnumbered}

#####  {#section-65 .unnumbered}

![](media/image10.jpeg){width="5.990277777777778in"
height="1.2770833333333333in"}

[]{#__RefHeading___Toc513874118 .anchor}Figure 5.2 Report Statistics

##### "OK"  {#ok-7 .unnumbered}

Accepts the Output Format you have selected and saves or displays the
report.

#####  {#section-66 .unnumbered}

##### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-9 .unnumbered}

> Returns to the **IPAC Main Menu** without displaying the report.

#####  {#section-67 .unnumbered}

##### "Help"  {#help-11 .unnumbered}

> Displays help information for this report.

###  {#section-68 .unnumbered}

### Report Request Which Produces No Data {#report-request-which-produces-no-data .unnumbered}

When a report request does not produce any data, no report is generated
and the **Report Statistics** screen will show the report having 0
pages. Figure 5.3 is an example of this situation.

![](media/image41.jpeg){width="5.995833333333334in"
height="1.5666666666666667in"}

[]{#__RefHeading___Toc513874119 .anchor}Figure 5.3 Report Request Which
Produced No Data

When this happens, there is no "OK" button to request display of the
report. Your only options are to return to the **IPAC Main Menu** or to
view the system help screen.

##  {#section-69 .unnumbered}

## Accessing the Reports Function {#accessing-the-reports-function .unnumbered}

To access the Reports function, log on to the IPAC System and choose the
IPAC option from the **IPAC System Main Menu** as explained in the
*Introduction*. The **IPAC Main Menu** is shown in Figure 5.4.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874120 .anchor}Figure 5.4 IPAC Main Menu

The Reports function has a drop-down menu that allows you to select a
report before entering the function. You can display this menu by
clicking on the down arrow to the right of the default report name.

All of the IPAC reports will be discussed in this section, but the
reports that appear on your menu will vary according to the
authorization associated with your Logon ID. Figure 5.5 shows the **IPAC
Main Menu** with the report menu displayed.

![](media/image42.jpeg){width="5.99375in" height="3.2375in"}

[]{#__RefHeading___Toc513874121 .anchor}Figure 5.5 IPAC Main Menu with
Reports Menu

####  {#section-70 .unnumbered}

####  {#section-71 .unnumbered}

#### ALC {#alc-5 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

####  {#section-72 .unnumbered}

#### Customer ALC  {#customer-alc-7 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Highlight and select the report you wish to generate from the drop-down
menu. This report will then show in the selection window next to the
"Reports" button. Click "Reports" as shown in Figure 5.5. The next
screen that displays will vary according to your report selection, and
is discussed with each report below.

## Agency Special Requirements {#agency-special-requirements .unnumbered}

This report allows you to view all approved Agency Special Requirements.
You may request this report for specific ALCs by entering them in the
ALC data entry fields or for all ALCs by selecting the "All ALC's"
button. The "All ALC's" button will retrieve a report that contains the
Special Requirements for every IPAC ALC. When you highlight the **Agency
Special Requirements Report**, and select the "Reports" button, the
**Report Request** screen shown in Figure 5.6 will display.

![](media/image43.png){width="4.85in" height="6.4215277777777775in"}

[]{#__RefHeading___Toc513874122 .anchor}Figure 5.6 Agency Special
Requirements Report Request

#### Report File Description and Footer Comments {#report-file-description-and-footer-comments .unnumbered}

Enter a [Report File Description]{.underline} and [Footer
Comments]{.underline} as described in the Viewing and Printing Documents
segment of the *Introduction*. Although both of these fields are
optional, it is strongly recommended that you enter a [Report File
Description]{.underline} to help you identify this report in the future.
This information will later be used to identify and retrieve or delete
the report from the IPAC System.

#### ALC {#alc-6 .unnumbered}

If you entered an ALC in the [ALC]{.underline} field on the **IPAC Main
Menu**, that ALC will appear in the first data entry box below the
**Enter ALC:** label. You can enter up to 25 ALCs in the data entry
boxes and click "OK" to request this report for the specified ALC(s), or
you can request the report for all ALCs by clicking on the "All ALC's"
button.

####  {#section-73 .unnumbered}

A sample of this report is shown in *Appendix A.*

## EDI Activity Report {#edi-activity-report .unnumbered}

This report will be available in a future release of IPAC.

## FMS/Agency Request Partner Profile Information {#fmsagency-request-partner-profile-information .unnumbered}

This report will be available in a future release of IPAC.

## HeadQuarters Transaction Download {#headquarters-transaction-download .unnumbered}

This menu option exports transaction data from IPAC in a standardized
format. It produces a **C**omma **S**eparated **V**alue (CSV) or **T**ab
**S**eparated **V**alue (TSV) file that can be imported by other
software for further data analysis or processing. CSV and TSV files are
further defined in the *Glossary of Terms and Acronyms*. Selecting this
menu option will not provide the capability to produce HTML or PDF files
for direct viewing or printing.

Only Parent ALCs with an approved Parent/Child Relationship are able to
retrieve data using the **HeadQuarters Transaction Download** report
option. All transactions involving both the Parent ALC and Child ALC(s)
will be retrieved for download.

When you highlight the **HeadQuarters Transaction Download** report and
select the "Reports" button, the **Report Request** screen shown in
Figure 5.7 will display.

![](media/image44.jpeg){width="5.989583333333333in"
height="2.2895833333333333in"}

[]{#__RefHeading___Toc513874123 .anchor}Figure 5.7 HeadQuarters
Transaction Download Report Request

####  {#section-74 .unnumbered}

#### Report File Description {#report-file-description-1 .unnumbered}

Enter a [Report File Description]{.underline} as described in the
Viewing and Printing Documents segment of the *Introduction*. Although
this field is optional, it is strongly recommended that you enter a
[Report File Description]{.underline} to help you identify this report
in the future. This information will later be used to identify and
retrieve or delete the report from the IPAC System.

#### Parent ALC {#parent-alc .unnumbered}

If you entered an ALC on the **IPAC Main Menu**, it will display in the
[Parent ALC]{.underline} data entry box. You may enter an ALC if none
displays, or you may change the ALC already in the box. This field is
required.

#### Report Dates {#report-dates .unnumbered}

Enter the dates for which you want to retrieve the Headquarters
Transactions. Both of these fields are required. Dates must be entered
in YYYY-MM-DD format. Transactions before the [Start Date]{.underline}
or after the [End Date]{.underline} will not be included in the report.

Selecting "OK" from the **Report Request** screen will bring up the
**Report Statistics** screen shown in Figure 5.8.

![](media/image45.jpeg){width="5.988194444444445in"
height="1.586111111111111in"}

[]{#__RefHeading___Toc513874124 .anchor}Figure 5.8 HeadQuarters
Transaction Download Report Statistics

This **Report Statistics** screen is different from most of the IPAC
Report Statistics screens because the [Output Format]{.underline} menu
is different. Instead of the usual HTML or PDF output formats, you are
able to select CSV or TSV file types.

#### Saving Data in CSV or TSV Format {#saving-data-in-csv-or-tsv-format .unnumbered}

Both CSV and TSV formats can be used to transfer the raw data from IPAC
to another program, which will format the data for viewing, printing or
internal use. These file types are discussed in the *Glossary of Terms
and Acronyms* and are intended for exporting data to other software
rather than for direct viewing by the user.

**CSV** is a file format that separates data fields with commas. The
character data is usually surrounded by quotes. **TSV** is a file format
that uses tab characters as separators between fields. Unlike CSV files,
the character data is not usually surrounded by quotes. The format you
choose will depend on the requirements of the program that will be
importing the data.

When you choose one of these formats and select "OK", a dialogue box
will appear on your screen notifying you that you have started to
download a file of type application/csv_ipac (or application/tsv_ipac),
similar to Figure 5.9. This box shows you that the browser you are using
does not recognize the type of file that you are preparing to download
to your computer. Since the browser will not be responsible for handling
the file you are creating, and you will be importing the data into a
different software package, you can simply click the "Save File" button.

![](media/image46.jpeg){width="4.395138888888889in"
height="1.9013888888888888in"}

[]{#__RefHeading___Toc513874125 .anchor}Figure 5.9 Unknown File Format

This will bring up a standard Windows "Save File..." Dialogue Box where
you can name the output file, choose the location for the file and
specify the type of file to save. The location and name you choose for
the file will depend on your computer's configuration, your agency's
procedures and the program that will be importing the data.

A sample of a CSV and TSV **HeadQuarters Transaction Download** Report
is shown in *Appendix A*.

## Headquarters Transactions {#headquarters-transactions .unnumbered}

This report allows the generation of transaction reports by Parent ALCs.
Only Parent ALCs with an approved Parent/Child Relationship are able to
retrieve data using the **Headquarters Transactions** report option. The
report can be retrieved by the Parent for an individual Child ALC or for
all children.

When you highlight the **HeadQuarters Transaction** report and select
the "Reports" button, the **Report Request** screen shown in Figure 5.10
will display.

![](media/image47.png){width="5.995833333333334in"
height="5.457638888888889in"}

[]{#__RefHeading___Toc513874126 .anchor}Figure 5.10 HeadQuarters
Transactions Report Request

#### Report File Description and Footer Comments {#report-file-description-and-footer-comments-1 .unnumbered}

Enter a [Report File Description]{.underline} and [Footer
Comments]{.underline} as described in the Viewing and Printing Documents
segment of the *Introduction*. Although both of these fields are
optional, it is strongly recommended that you enter a [Report File
Description]{.underline} to help you identify this report in the future.
This information will later be used to identify and retrieve or delete
the report from the IPAC System.

#### Specific ALC or Children ALCs of a Parent {#specific-alc-or-children-alcs-of-a-parent .unnumbered}

This report can be requested to reflect the transactions of one or all
Child ALCs of a Parent ALC. First, select either [Specific
ALC]{.underline} or [All Children ALCs]{.underline} using the ­option
button to the left of the appropriate label. A selection is required.

####  {#section-75 .unnumbered}

#### ALC Criterion {#alc-criterion .unnumbered}

#######  {#section-76 .unnumbered}

####### Specific ALC {#specific-alc .unnumbered}

> If [Specific ALC]{.underline} is chosen, an ALC must be entered in the
> data entry box to the right of this selection. If an ALC was entered
> on the **IPAC Main Menu**, it will display in this data entry box. You
> can enter an ALC or change the ALC already in the box.

#######  {#section-77 .unnumbered}

####### All Children ALCs {#all-children-alcs .unnumbered}

> If [All Children ALCs]{.underline} is chosen, the [Parent
> ALC]{.underline} must be entered in the data entry box to the right of
> this selection.

####  {#section-78 .unnumbered}

####  {#section-79 .unnumbered}

#### Report Dates {#report-dates-1 .unnumbered}

Enter a [Start Date]{.underline} and an [End Date]{.underline} for the
report in YYYY-MM-DD format. These fields are required.

####  {#section-80 .unnumbered}

#### Transaction Type {#transaction-type .unnumbered}

Select a Transaction [Type]{.underline} to be reflected on the report.
You can choose [Payment]{.underline}, [Collection]{.underline},
[Adjustment]{.underline} or [All]{.underline}. Selecting
[All]{.underline} will cause the report to show Payment, Collection and
Adjustment transactions. Each Transaction Type label has an option
button to its left. These choices are mutually exclusive and only one
may be selected at a time. A selection is required.

####  {#section-81 .unnumbered}

#### Mode {#mode .unnumbered}

Select whether you want the report to reflect transactions [Sent By
ALCs]{.underline} or [Received By ALCs]{.underline}. A selection is
required.

Samples of the **HeadQuarters Transaction** Report are shown in
*Appendix A*.

## IPAC Transaction Report Download {#ipac-transaction-report-download .unnumbered}

This menu option exports transaction data by ALC from IPAC in a
standardized format. It produces a **C**omma **S**eparated **V**alue
(CSV) or **T**ab **S**eparated **V**alue (TSV) file that can be imported
by other software for further data analysis or processing. CSV and TSV
files are further defined in the *Glossary of Terms and Acronyms*.
Selecting this menu option will not provide the capability to produce
HTML or PDF files for direct viewing or printing.

When you highlight the **IPAC Transaction Report Download** option and
select the "Reports" button, the **Report Request** screen shown in
Figure 5.11 will display.

![](media/image48.jpeg){width="5.990972222222222in"
height="1.9020833333333333in"}

[]{#__RefHeading___Toc513874127 .anchor}Figure 5.11 IPAC Transaction
Download Report Selection

####### Report File Description {#report-file-description-2 .unnumbered}

Enter a [Report File Description]{.underline} as described in the
Viewing and Printing Documents segment of the *Introduction*. Although
this field is optional, it is strongly recommended that you enter a
[Report File Description]{.underline} to help you identify this report
in the future. This information will later be used to identify and
retrieve or delete the report from the IPAC System.

####### ALC {#alc-7 .unnumbered}

####  {#section-82 .unnumbered}

If you entered an ALC on the **IPAC Main Menu**, it will display in the
[ALC]{.underline} data entry box. You may enter an ALC if none displays,
or you may change the ALC already in the box. This field is required.

#### Report Dates {#report-dates-2 .unnumbered}

Enter a [Start Date]{.underline} and an [End Date]{.underline} for the
report in YYYY-MM-DD format. These fields are required.

Selecting "OK" from the **IPAC Transaction Download Report Selection**
screen will display the **Report Statistics** screen shown in Figure
5.12.

![](media/image45.jpeg){width="5.988194444444445in"
height="1.586111111111111in"}

[]{#__RefHeading___Toc513874128 .anchor}Figure 5.12 IPAC Transaction
Download Report Statistics

As with the HeadQuarters Transaction Download report, your output format
choices will be CSV and TSV file types. These file types are discussed
in the *Glossary of Terms and Acronyms* and are intended for exporting
data to other software rather than for direct viewing by the user.

#### Saving Data in CSV or TSV Format {#saving-data-in-csv-or-tsv-format-1 .unnumbered}

Both CSV and TSV formats can be used to transfer the raw data from IPAC
to another program, which will format the data for viewing, printing or
internal use. These file types are discussed in the *Glossary of Terms
and Acronyms* and are intended for exporting data to other software
rather than for direct viewing by the user.

**CSV** is a file format that separates data fields with commas. The
character data is usually surrounded by quotes. **TSV** is a file format
that uses tab characters as separators between fields. Unlike CSV files,
the character data is not usually surrounded by quotes. The format you
choose will depend on the requirements of the program that will be
importing the data.

When you choose one of these formats and select "OK", a dialogue box
will appear on your screen notifying you that you have started to
download a file of type application/csv_ipac (or application/tsv_ipac),
similar to Figure 5.9. This box shows you that the browser you are using
does not recognize the type of file that you are preparing to download
to your computer. Since the browser will not be responsible for handling
the file you are creating, and you will be importing the data into a
different software package, you can simply click the "Save File" button.

![](media/image46.jpeg){width="4.395138888888889in"
height="1.9013888888888888in"}

[]{#__RefHeading___Toc513874129 .anchor}Figure 5.13 Unknown File Format

This will bring up a standard Windows "Save File..." Dialogue Box where
you can name the output file, choose the location for the file and
specify the type of file to save. The location and name you choose for
the file will depend on your computer's configuration, your agency's
procedures and the program that will be importing the data.

A sample of a CSV and TSV **IPAC Transaction Report Download** is shown
in *Appendix A*.

## IPAC Transaction Report Selection {#ipac-transaction-report-selection .unnumbered}

This report option allows an individual ALC to produce IPAC transaction
reports. When you highlight the **IPAC Transaction Report Selection**
option and select the "Reports" button, the **Report Request** screen
shown in Figure 5.14 will display.

![](media/image49.png){width="5.995833333333334in"
height="3.4819444444444443in"}

[]{#__RefHeading___Toc513874130 .anchor}Figure 5.14 IPAC Transaction
Report Selection

#### Transaction Type {#transaction-type-1 .unnumbered}

Select a [Transaction Type]{.underline} to be reflected on the report.
You can choose [Payment]{.underline}, [Collection]{.underline},
[Adjustment]{.underline} or [All]{.underline}. Selecting
[All]{.underline} will cause the report to show Payment, Collection and
Adjustment transactions. Each Transaction Type label has an option
button to its left. These choices are mutually exclusive and only one
may be selected at a time. A selection is required.

### Sorting Options {#sorting-options .unnumbered}

Different sorting options are offered depending on whether you are
retrieving transactions [Sent By Your ALC]{.underline} or transactions
[Received by Your ALC]{.underline}. Select whether you want the report
to reflect transactions sent by your ALC or received by your ALC by
choosing a sort order listed under one of these options. Each sorting
option label has an option button to its left. These options are
mutually exclusive and only one may be selected at a time.

####  {#section-83 .unnumbered}

#### Sent By Your ALC {#sent-by-your-alc .unnumbered}

If you are requesting information on transactions sent **by** your ALC,
you have the following sort options:

#######  {#section-84 .unnumbered}

####### Document Reference Number {#document-reference-number .unnumbered}

The transactions will be sorted by the Document Reference Number
assigned to the transaction at the time it was processed. When assigned
by the IPAC System, these numbers are assigned sequentially. In this
case, the transactions will also be sorted in date order, by date of
transaction completion. This may not be true for originators that assign
their own document reference numbers.

#######  {#section-85 .unnumbered}

####### ALC {#alc-8 .unnumbered}

> The transactions will be sorted by the [Customer ALC]{.underline} who
> received the transactions.

####### Appropriation {#appropriation .unnumbered}

> An appropriation is also called a [Treasury Account
> Symbol]{.underline}. The transactions will be sorted by the [Sender
> Treasury Account Symbol]{.underline}.

####### Totals Only {#totals-only .unnumbered}

> Under this option, the individual transaction details will not be
> displayed. The report shows Transaction totals only, sorted by
> receiving ALC.

#### Received By Your ALC {#received-by-your-alc .unnumbered}

If you are requesting information on transactions sent **to** your ALC,
you have two sort options:

#######  {#section-86 .unnumbered}

####### ALC {#alc-9 .unnumbered}

> The transactions will be sorted by the Originating [ALC]{.underline}
> who sent the transactions.

#######  {#section-87 .unnumbered}

####### Totals Only {#totals-only-1 .unnumbered}

Under this option, the individual transaction details will not be
displayed. The report shows transaction totals only, sorted by sending
ALC.

Samples of the **IPAC Transaction Report Selection** are shown in
*Appendix A*.

##   {#section-88 .unnumbered}

## Parent/Child Relationships  {#parentchild-relationships .unnumbered}

This report option allows for the retrieval of Parent/Child relationship
information, for one specified ALC or all ALCs. When you highlight the
**Parent/Child Relationships** option and select the "Reports" button,
the **Report Request** screen shown in Figure 5.15 will display.

![](media/image50.png){width="5.999305555555556in"
height="3.3159722222222223in"}

[]{#__RefHeading___Toc513874131 .anchor}Figure 5.15 Parent/Child
Relationships Report Selection

####  {#section-89 .unnumbered}

#### Report File Description and Footer Comments {#report-file-description-and-footer-comments-2 .unnumbered}

Enter a [Report File Description]{.underline} and [Footer
Comments]{.underline} as described in the Viewing and Printing Documents
segment of the *Introduction*. Although both of these fields are
optional, it is strongly recommended that you enter a [Report File
Description]{.underline} to help you identify this report in the future.
This information will later be used to identify and retrieve or delete
the report from the IPAC System.

####  {#section-90 .unnumbered}

####  {#section-91 .unnumbered}

#### One ALC {#one-alc .unnumbered}

If you only want this report to reflect the Parent/Child relationships
of one ALC, select the option button to the left of the [One
ALC]{.underline} label. If you entered an ALC on the **IPAC Main Menu**,
it will display in the [ALC]{.underline} data entry box. You can enter
an ALC or change the ALC already in the box.

####  {#section-92 .unnumbered}

#### All ALCs {#all-alcs .unnumbered}

If you want this report to reflect the Parent/Child relationships of all
ALCs that your Logon ID is authorized to view, select the option button
to the left of the [All ALCs]{.underline} label.

A sample of the **Parent/Child Relationships** Report is shown in
*Appendix A*.

## Predecessor/Successor ALCs {#predecessorsuccessor-alcs .unnumbered}

This report option allows for the retrieval of Predecessor/Successor ALC
information, for one specified ALC or for all ALCs. If an ALC is closed
and another ALC has taken over the reporting responsibility for that
ALC's accounting activity, the closed ALC (predecessor) and the
replacement ALC (successor) information are provided in this report.
When you highlight the **Predecessor/Successor ALCs** option and select
the **"Reports"** button, the **Report Request** screen shown in Figure
5.16 will display.

![](media/image51.png){width="5.998611111111111in"
height="3.4208333333333334in"}

[]{#__RefHeading___Toc513874132 .anchor}Figure 5.16
Predecessor/Successor ALCs Report Selection

####  {#section-93 .unnumbered}

#### Report File Description and Footer Comments {#report-file-description-and-footer-comments-3 .unnumbered}

Enter a [Report File Description]{.underline} and [Footer
Comments]{.underline} as described in the Viewing and Printing Documents
segment of the *Introduction*. Although both of these fields are
optional, it is strongly recommended that you enter a [Report File
Description]{.underline} to help you identify this report in the future.
This information will later be used to identify and retrieve or delete
the report from the IPAC System.

####  {#section-94 .unnumbered}

####  {#section-95 .unnumbered}

#### One ALC {#one-alc-1 .unnumbered}

If you only want this report to reflect the Predecessor/Successor
relationships of one ALC, select the option button to the left of the
[One ALC]{.underline} label. If you entered an ALC on the **IPAC Main
Menu**, it will display in the [ALC]{.underline} data entry box. You can
enter an ALC or change the ALC already in the box.

####  {#section-96 .unnumbered}

#### All ALCs {#all-alcs-1 .unnumbered}

If you want this report to reflect the Predecessor/Successor
relationships of all ALCs, select the option button to the left of the
[All ALCs]{.underline} label.

A sample of the **Predecessor/Successor ALCs** Report is shown in
*Appendix A*.

## Store and Distribute Activity Information {#store-and-distribute-activity-information .unnumbered}

##  {#section-97 .unnumbered}

This report will be available in a future release of IPAC.

## Treasury Reporting Requirements {#treasury-reporting-requirements .unnumbered}

This report will provide information regarding IPAC reporting
requirements established by FMS. When you highlight the **Treasury
Reporting Requirements** option and select the "Reports" button, the
**Report Request** screen shown in Figure 5.17 will display.

![](media/image52.png){width="5.998611111111111in"
height="2.761111111111111in"}

[]{#__RefHeading___Toc513874133 .anchor}Figure 5.17 Treasury Reporting
Requirements Report Selection

#### Report File Description and Footer Comments {#report-file-description-and-footer-comments-4 .unnumbered}

Enter a [Report File Description]{.underline} and [Footer
Comments]{.underline} as described in the Viewing and Printing Documents
segment of the *Introduction*. Although both of these fields are
optional, it is strongly recommended that you enter a [Report File
Description]{.underline} to help you identify this report in the future.
This information will later be used to identify and retrieve or delete
the report from the IPAC System.

Since this report is static, no other selection criterion is available.

A sample of the **Treasury Reporting Requirement** report is shown in
*Appendix A*.

## Zero Dollar Transaction {#zero-dollar-transaction .unnumbered}

This report contains all Zero Dollar transactions for the specified ALC.
When you highlight the **Zero Dollar Transaction** option and select the
"Reports" button, the **Report Request** screen shown in Figure 5.18
will display.

![](media/image53.png){width="5.999305555555556in"
height="2.8409722222222222in"}

[]{#__RefHeading___Toc513874134 .anchor}Figure 5.18 Zero Dollar
Transaction Report Selection

#### Report File Description and Footer Comments {#report-file-description-and-footer-comments-5 .unnumbered}

Enter a [Report File Description]{.underline} and [Footer
Comments]{.underline} as described in the Viewing and Printing Documents
segment of the *Introduction*. Although both of these fields are
optional, it is strongly recommended that you enter a [Report File
Description]{.underline} to help you identify this report in the future.
This information will later be used to identify and retrieve or delete
the report from the IPAC System.

####  {#section-98 .unnumbered}

#### ALC {#alc-10 .unnumbered}

If you entered an ALC on the **IPAC Main Menu**, it will display in the
[ALC]{.underline} data entry box.

You may enter an ALC if none displays, or you may change the ALC already
in the box.

This field is required.

####  {#section-99 .unnumbered}

#### Report Dates {#report-dates-3 .unnumbered}

Enter a [Start Date]{.underline} and a [Stop Date]{.underline} for the
report in YYYY-MM-DD format. These fields are required.

A sample of the **Zero Dollar Transaction** report is shown in *Appendix
A*.

This page intentionally left blank.

# Retrieve Report/Data Files

In a future release of IPAC, reports and data files generated in IPAC
will be able to be retrieved for viewing or printing through this
function. For report deletions, use the **Report Retention Management**
function discussed in *Section 7*.

## Accessing the Retrieve Report/Data Files Function {#accessing-the-retrieve-reportdata-files-function .unnumbered}

To access the Retrieve Report/Data Files function, log on to the IPAC
System and choose the IPAC option from the **IPAC System Main Menu** as
explained in the *Introduction*. The **IPAC Main Menu** is shown in
Figure 6.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874135 .anchor}Figure 6.1 IPAC Main Menu

#### ALC {#alc-11 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

####  {#section-100 .unnumbered}

#### Customer ALC  {#customer-alc-8 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Click "Retrieve Report/Data Files" as shown in Figure 6.1. This will
bring up the **Retrieve Report/Data Files** screen shown in Figure 6.2.

![](media/image54.png){width="5.997222222222222in"
height="1.7930555555555556in"}

[]{#__RefHeading___Toc513874136 .anchor}Figure 6.2 Retrieve Report/Data
Files

### Retrieve Report/Data Files Fields {#retrieve-reportdata-files-fields .unnumbered}

######  {#section-101 .unnumbered}

#### ALC  {#alc-12 .unnumbered}

The ALC for which the reports/data files are stored. If you entered an
ALC on the **IPAC Main Menu**, it will display in the [ALC]{.underline}
data entry box. You may enter an ALC if none displays, you may change
the ALC already in the box, or you can leave it blank. Reports that
include more than one ALC will be stored with an ALC of 00000000 as
shown in Figure 6.3.

#### Report Dates {#report-dates-4 .unnumbered}

Enter a [Start Date]{.underline} and an [End Date]{.underline} for the
report in YYYY-MM-DD format. These fields are required.

### Retrieve Report/Data Files Buttons {#retrieve-reportdata-files-buttons .unnumbered}

###### "OK" {#ok-8 .unnumbered}

> Accepts the parameters you have entered and retrieves a list of
> report/data files satisfying the selection criteria, five to a screen,
> as shown in Figure 6.3. Only report/data files that you created can be
> retrieved.

######  {#section-102 .unnumbered}

###### "Clear" {#clear-6 .unnumbered}

Resets the data entry fields to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-10 .unnumbered}

> Returns to the **IPAC Main Menu** without processing any information.

###### "Help" {#help-12 .unnumbered}

> Displays help information for this screen.

![](media/image55.png){width="5.996527777777778in"
height="2.404861111111111in"}

[]{#__RefHeading___Toc513874137 .anchor}Figure 6.3 Report/Data File List

## Retrieving Reports and Data Files {#retrieving-reports-and-data-files .unnumbered}

Clicking "OK" on the Retrieve Report/Data Files screen (Figure 6.2)
after completing the [ALC]{.underline}, [Start Date]{.underline} and
[End Date]{.underline} fields will display the **Report/Data File List**
screen. The reports will be displayed five at a time. If there are more
than five reports meeting the criteria, they may be accessed by clicking
the appropriate "Next" or "Prior" button.

### Report/Data File List Fields {#reportdata-file-list-fields .unnumbered}

######  {#section-103 .unnumbered}

####### Select {#select .unnumbered}

> Click the option button to toggle selection for the desired report.
> Clicking on an already selected report will deselect that report.
> These fields are mutually exclusive and only one report may be
> selected at a time. This is the only field that you can change on this
> screen.

######  {#section-104 .unnumbered}

####### ALC {#alc-13 .unnumbered}

> The ALC entered on the **Retrieve Report/Data Files** screen.

####### No. of Pages {#no.-of-pages .unnumbered}

> The number of pages in the printed report.

####### Description {#description .unnumbered}

> The report description that was entered at the time the report was
> generated.

####### Date {#date .unnumbered}

> The date the report was generated.

#####  {#section-105 .unnumbered}

### Report/Data File List Buttons {#reportdata-file-list-buttons .unnumbered}

######  {#section-106 .unnumbered}

###### "Select" {#select-1 .unnumbered}

> Submits the request to retrieve the selected report.

###### "Clear" {#clear-7 .unnumbered}

> Resets the option buttons to their values the last time the screen was
> displayed. No data is submitted to the IPAC database.

###### "Next"/"Prior" {#nextprior .unnumbered}

> If there are more than five report/data files, a "Next" button will
> display and it will bring up the next five report/data files, or as
> many as have not yet been shown. A "Prior" button will display as
> needed.

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-11 .unnumbered}

> Returns to the **IPAC Main Menu** without processing any information.

###### "Help" {#help-13 .unnumbered}

> Displays help information for this screen.

Select the report you want to retrieve by clicking the option button to
its left, then click the "Select" button to display the **Report
Statistics** screen for this report as shown in Figure 6.4.

####  {#section-107 .unnumbered}

#### Report Statistics Function Buttons {#report-statistics-function-buttons-1 .unnumbered}

![](media/image10.jpeg){width="5.990277777777778in"
height="1.2770833333333333in"}

[]{#__RefHeading___Toc513874138 .anchor}Figure 6.4 Report Statistics

The **Report Statistics** is described in the Viewing and Printing
Documents segment of the *Introduction*.

##### "OK"  {#ok-9 .unnumbered}

Accepts the Output Format you have selected and displays the report.

#####  {#section-108 .unnumbered}

##### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-12 .unnumbered}

> Returns to the **IPAC Main Menu** without displaying the report.

#####  {#section-109 .unnumbered}

##### "Help"  {#help-14 .unnumbered}

> Displays help information for this screen.

This page intentionally left blank.

#  Report Retention Management

All reports generated by the IPAC System are automatically saved to the
IPAC database. Reports that are no longer needed should be deleted to
save storage space and to make it easier to find and retrieve new
reports.

###  {#section-110 .unnumbered}

## Accessing the Report Retention Management Function {#accessing-the-report-retention-management-function .unnumbered}

To access the **Report Retention Management** function, log on to the
IPAC System and choose the IPAC option from the **IPAC System Main
Menu** as explained in the *Introduction*. The **IPAC Main Menu** is
shown in Figure 7.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874139 .anchor}Figure 7.1 IPAC Main Menu

#### ALC {#alc-14 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

#### Customer ALC {#customer-alc-9 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Click the "Report Retention Management" button as shown in Figure 7.1.
This will display the **Report Retention Management ALC Entry** screen
shown in Figure 7.2.

###  {#section-111 .unnumbered}

###  {#section-112 .unnumbered}

### Report Retention Management ALC Entry {#report-retention-management-alc-entry .unnumbered}

![](media/image56.jpeg){width="5.991666666666666in"
height="3.688888888888889in"}

[]{#__RefHeading___Toc513874140 .anchor}Figure 7.2 Report Retention
Management ALC Entry

#### ALC Entry Data Entry Fields {#alc-entry-data-entry-fields .unnumbered}

#######  {#section-113 .unnumbered}

#### Report Dates {#report-dates-5 .unnumbered}

Enter a [Start Date]{.underline} and an [End Date]{.underline} for the
reports in YYYY-MM-DD format. These fields are required.

####### Login ID  {#login-id .unnumbered}

> The Login ID used to access the IPAC System will display in the [Login
> ID]{.underline} field.

####### Enter ALC Below  {#enter-alc-below .unnumbered}

> If you entered an ALC on the **IPAC Main Menu**, it will display in
> the first data entry box. There are additional data entry boxes to
> allow you to enter up to a total of 25 ALCs whose outstanding reports
> you would like to review for possible deletion. Only the reports you
> created will be available for you to delete. (All of the data entry
> boxes may not be visible at one time through your browser, but they
> may be accessed using the scroll bar to the right of your screen, or
> by hitting the tab key after entering an ALC in the last visible box.)

#### ALC Entry Function Buttons {#alc-entry-function-buttons .unnumbered}

###### "OK" {#ok-10 .unnumbered}

Displays a list of the reports you created which are currently stored
for the ALC(s) you entered and are available for deletion.

###### "Clear" {#clear-8 .unnumbered}

Resets the data entry fields to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-13 .unnumbered}

> Returns to the **IPAC Main Menu** without retrieving a list of
> reports.

###### "Help" {#help-15 .unnumbered}

> Displays help information for this screen.

### Flagging Reports for Deletion {#flagging-reports-for-deletion .unnumbered}

Click the "OK" button on the **Report Retention Management ALC Entry**
screen to display a list of the reports which you created for the ALC(s)
entered. If there are no reports stored that meet your selection
criterion, you will receive the message shown in Figure 7.3.

![](media/image57.jpeg){width="5.997916666666667in"
height="2.1659722222222224in"}

[]{#__RefHeading___Toc513874141 .anchor}Figure 7.3 No Reports Meeting
the Criteria

Close this Error Message window and you will return to the **Report
Retention Management ALC Entry** screen where you can enter new report
start and end dates, and/or new ALC(s). At this point, the "Clear"
button will not erase any of the data entry fields on the screen. You
can highlight the data in any of the fields and use the Delete key to
delete your entry, or you can highlight the data in the fields and type
over it to change it.

If reports exist within the parameters requested, the **Report Retention
Management** screen will display as shown in Figure 7.4. No [Report File
Description]{.underline} was entered at the time the second report on
this list was generated. This will make it difficult to determine if
this report should be maintained or deleted and illustrates the
importance of entering identifying descriptions in the [Report File
Description]{.underline} field when generating reports.

![](media/image58.png){width="5.995138888888889in" height="2.3in"}

[]{#__RefHeading___Toc513874142 .anchor}Figure 7.4 Report Retention
Management

Report/data files requested to be deleted through this menu option will
be flagged for deletion. Actual deletion of the reports/data files will
not occur until the nightly maintenance process is performed. Until this
process has been run, you can change the deletion flag (from YES for
deletion to NO for no deletion, or vice versa).

#### Report Retention Management Data Columns {#report-retention-management-data-columns .unnumbered}

####### Delete {#delete .unnumbered}

> This field contains a drop-down menu box with YES/NO choices. If a
> report/data file is not currently flagged for deletion, this field
> will default to NO. If you change this field to YES, the report will
> be deleted in the next database maintenance cycle. You may also change
> this choice from YES to NO to keep a report from being deleted during
> the next maintenance cycle. This is the only field on this screen that
> you can change.

####### ALC {#alc-15 .unnumbered}

> The ALC of the agency which generated the report. A report which
> contains data for more than one ALC will have N/A in the ALC column.

####### Data File Type {#data-file-type .unnumbered}

> The type of data currently on the system. Whether the information
> stored was a report (HTML or PDF) or a data file (CSV or TSV), the
> data file type will always be "**R**"eport.

####### Description {#description-1 .unnumbered}

> The report description entered in the [Report File
> Description]{.underline} field (on the **Report Request** screen) at
> the time the report was generated.

####### Date {#date-1 .unnumbered}

> The date the report was generated.

#### Report Retention Management Function Buttons {#report-retention-management-function-buttons .unnumbered}

###### "Delete" {#delete-1 .unnumbered}

Submits the changes to the report deletion status.

###### "Clear" {#clear-9 .unnumbered}

Resets the delete flags to their values the last time the screen was
displayed. No data is submitted to the IPAC database.

######  "Cancel" {#cancel-1 .unnumbered}

> Discards any changes you have made to a report deletion status since
> the last time the database was accessed. Returns you to the **Report
> Retention Management ALC Entry** screen.

###### "Select All" {#select-all .unnumbered}

> All of the YES/NO deletion flags on the screen will be changed to YES.
> After you have clicked this button, the "Clear" button will **not**
> return these flags to their previous state but you can still manually
> change the individual flags to NO. After selecting this button, you
> must select "Delete" to submit the changes to the report deletion
> status.

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-14 .unnumbered}

> Returns to the **IPAC Main Menu** without processing any changes you
> have made to a report deletion status.

###### "Help"  {#help-16 .unnumbered}

> Displays help information for this screen.

![](media/image59.png){width="5.991666666666666in"
height="2.486111111111111in"}

[]{#__RefHeading___Toc513874143 .anchor}Figure 7.5 Reports Flagged for
Deletion

In Figure 7.5, the first and third reports shown on the screen have been
flagged for deletion. These flags can be changed at any time until the
reports are actually deleted by the IPAC maintenance cycle. After you
have marked the reports for deletion (or changed deletion marks to NO),
click "Delete". The confirmation screen shown in Figure 7.6 will
display.

![](media/image60.jpeg){width="5.988888888888889in"
height="1.5402777777777779in"}

[]{#__RefHeading___Toc513874144 .anchor}Figure 7.6 Purge Report Data
Files Confirmation

### Confirmation Screen {#confirmation-screen .unnumbered}

If you click "No", none of the changes you entered on the most recent
**Report Retention Management** screen will be submitted. You will be
returned to the **Report Retention Management** screen as shown in
Figure 7.2.

#### Confirmation Requested {#confirmation-requested .unnumbered}

If you click "Yes", the changes to the report deletion status you
entered on the **Report Retention Management** screen will be submitted
to the IPAC database and those reports marked for deletion will be
removed during the next database maintenance cycle. You will see the
confirmation screen shown in Figure 7.7.

#### Confirmation Given {#confirmation-given .unnumbered}

![](media/image61.jpeg){width="5.99375in" height="2.0854166666666667in"}

[]{#__RefHeading___Toc513874145 .anchor}Figure 7.7 Purge Report Data
Files Completion Confirmation

From this screen you can return to the **IPAC Main Menu** or display
help information for this screen.

This page intentionally left blank.

# Request Parent/Child Relationship

Parent/Child Relationships are established to allow one agency (ALC) to
retrieve report activity for another. A Parent/Child Relationship
enables the Parent ALC to access the HeadQuarters Transaction Download
and HeadQuarters Transactions options as described in *Section 5 --
Reports*. A Parent ALC can have multiple Child ALCs, but a Child ALC can
only have one Parent.

All Parent/Child Relationship requests are forwarded to FMS for
approval. FMS has the capability to approve or reject relationship
requests. If you should not be authorized to view transactions for the
requested Child ALC(s), FMS will reject the request.

Selecting the **Request Parent/Child Relationship** option enables you
to request a new Parent/Child Relationship, view the status of an
existing relationship or edit an existing relationship. Each of these
functions is described in detail in this Section.

## Accessing the Parent/Child Relationship Request Function {#accessing-the-parentchild-relationship-request-function .unnumbered}

To submit an IPAC Parent/Child Relationship request for FMS approval, or
to view the status of an existing relationship, log on to the IPAC
System and choose the IPAC option from the **IPAC System Main Menu** as
explained in the *Introduction*. The **IPAC Main Menu** is shown in
Figure 8.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874146 .anchor}Figure 8.1 IPAC Main Menu

#### ALC {#alc-16 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

####  {#section-114 .unnumbered}

####  {#section-115 .unnumbered}

#### Customer ALC  {#customer-alc-10 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Select the "Request Parent/Child Relationship" button as shown in Figure
8.1. This will display the **Parent Child Relationship Request** screen
shown in Figure 8.2.

![](media/image62.png){width="5.922916666666667in"
height="3.629166666666667in"}

[]{#__RefHeading___Toc513874147 .anchor}Figure 8.2 Parent Child
Relationship Request

The **Parent Child Relationship Request** screen can be used to request
a new Parent/Child Relationship or retrieve existing relationships for
viewing or editing.

#### Parent Child Relationship Request Data Entry Fields {#parent-child-relationship-request-data-entry-fields .unnumbered}

####### Parent ALC {#parent-alc-1 .unnumbered}

> The [Parent ALC]{.underline} is the ALC of the Agency to serve as
> Parent in this Relationship. The ALC from the [ALC]{.underline} field
> on the **IPAC Main Menu** will display in the [Parent ALC]{.underline}
> data entry box. This field is required.

####### Start Date {#start-date .unnumbered}

> Date the Relationship is requested to start in YYYY-MM-DD format. The
> [Start Date]{.underline} must be the following day (tomorrow) or
> later. Please request the Relationship at least one week in advance of
> the [Start Date]{.underline} so that FMS has ample time to respond to
> your request. The Relationship will not be in effect until it is
> approved by FMS.

####### End Date {#end-date .unnumbered}

> Date the Relationship is requested to end in YYYY-MM-DD format. The
> [End Date]{.underline} must be later than the [Start
> Date]{.underline}.

#######  {#section-116 .unnumbered}

####### Child ALCs {#child-alcs .unnumbered}

> Up to 30 Child ALCs may be entered. These will be the ALCs to serve as
> the Children in this Relationship.

###  {#section-117 .unnumbered}

###  {#section-118 .unnumbered}

#### Parent Child Relationship Request Function Buttons {#parent-child-relationship-request-function-buttons .unnumbered}

###### "OK"  {#ok-11 .unnumbered}

Submits your Parent/Child Relationship request to FMS for approval.

###### "Clear" {#clear-10 .unnumbered}

Resets the data entry fields to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-15 .unnumbered}

> No data entered on the current screen will be saved to the IPAC
> database. You will be returned to the **IPAC Main Menu**.

###### "Help"  {#help-17 .unnumbered}

> Displays help information for this screen.

##### Request a New Parent/Child Relationship {#request-a-new-parentchild-relationship .unnumbered}

> Enter the [Parent ALC]{.underline}, [Start Date]{.underline}, [End
> Date]{.underline} and [Child ALC's]{.underline} as shown in Figure
> 8.2. If all of the fields contain valid data, selecting the "OK"
> button will submit the request to FMS for approval.

####  {#section-119 .unnumbered}

##### View All Existing Parent/Child Relationship Requests For A Parent {#view-all-existing-parentchild-relationship-requests-for-a-parent .unnumbered}

> Enter the [Parent ALC]{.underline}, leaving all the other data entry
> fields on the **Parent/Child Relationship Request** screen blank. This
> will display the **Parent/Child Relationship Request Status** screen,
> shown in Figure 8.4, for all relationships involving the specified
> Parent ALC.

##### View All Existing Parent/Child Relationship Requests for Specific Child ALC(s) {#view-all-existing-parentchild-relationship-requests-for-specific-child-alcs .unnumbered}

> Enter the [Parent ALC]{.underline} and the [Child ALCs]{.underline},
> leaving all the other data entry fields on the **Parent Child
> Relationship Request** screen blank. This will display the **Parent
> Child Relationship Request Status** screen, shown in Figure 8.4, for
> only those relationships that satisfy the criterion entered.

##### Edit an Existing Parent/Child Relationship Request  {#edit-an-existing-parentchild-relationship-request .unnumbered}

**(for a specific Child ALC and a specific date range)**

> Enter the [Parent ALC]{.underline}, [Start Date]{.underline}, [End
> Date]{.underline} and one Child ALC. This will display the **Parent
> Child Relationship Add/Update Details** screen shown in Figure 8.5b.

**Note:** The multiple ALC data entry boxes on this screen are used for
initial requests for Parent/Child Relationships. They are not designed
for use in editing a specific Parent/Child Relationship. If multiple
ALCs are entered with Start and End Dates, you will receive an error
message like the one shown in Figure 8.3.

![](media/image63.png){width="3.25in" height="1.3645833333333333in"}

[]{#__RefHeading___Toc513874148 .anchor}Figure 8.3 Multiple ALCs for
Initial Request Error

![](media/image64.png){width="5.995833333333334in"
height="2.567361111111111in"}

[]{#__RefHeading___Toc513874149 .anchor}Figure 8.4 Parent Child
Relationship Request Status

(The left side of the screen is shown above and the right side below.
The entire screen will not fit in most browser windows and you must
scroll to the right to view the entire contents of the screen.)

![](media/image65.png){width="5.995833333333334in"
height="2.5902777777777777in"}

[]{#__RefHeading___Toc513874150 .anchor}Figure 8.4 Parent Child
Relationship Request Status (continued)

#### Parent Child Relationship Request Status Fields {#parent-child-relationship-request-status-fields .unnumbered}

####### Child ALC  {#child-alc .unnumbered}

> Child ALC in the Parent/Child Relationship request.

####### ID  {#id .unnumbered}

> System generated number for each Parent/Child Relationship request.

####### Related ID {#related-id .unnumbered}

> ID number of the original Relationship request. This field allows you
> to trace the new request back to the original request that was edited
> or deleted.

####### Start Date {#start-date-1 .unnumbered}

Start date of the relationship requested.

####### End Date {#end-date-1 .unnumbered}

End date of the relationship requested.

####### Request Type {#request-type .unnumbered}

> Code signifying whether the Relationship request was being
> "**A**"dded, "**E**"dited or "**D**"eleted.

####### Status {#status .unnumbered}

> Code signifying the status of the Relationship request. Available
> status' are "**A**"pproved, "**P**"ending and "**R**"ejected. Only
> those Parent/Child Relationship requests with a approved status are
> currently in effect.

####### Status Date {#status-date .unnumbered}

Date of the last status change to the Relationship request. If the
approval date for the Parent/Child Relationship request follows the
start date requested, then the effective date of the relationship will
be the approval date. If the approval date precedes the start date, the
effective date will be the start date requested.

####### Rejection Explanation {#rejection-explanation .unnumbered}

Rejection reason displayed when FMS rejects the Relationship request.

#### Parent Child Relationship Request Status Function Buttons {#parent-child-relationship-request-status-function-buttons .unnumbered}

###### "Add"  {#add .unnumbered}

Select this button to add a new Parent Child Relationship request. This
will display the **Parent Child Relationship Add/Update Details (add)**
screen shown in Figure 8.5a.

###### "Edit"  {#edit .unnumbered}

> Select the option button beside the existing relationship you want to
> edit. By selecting this button the **Parent Child Relationship
> Add/Update Details (update)** screen shown in Figure 8.5b will
> display. Only requests in a pending or approved status may be edited.

###### "Delete"  {#delete-2 .unnumbered}

> Select this button to delete a Parent/Child Relationship request. Only
> requests in a pending or approved status may be deleted. When a
> pending request is deleted, a **Parent Child Relationship
> Confirmation** screen will display and the Relationship request will
> be deleted immediately. When you request deletion of an approved
> Relationship, the **Parent Child Relationship Confirmation
> (add/update)** screen shown in Figure 8.6 will display and the request
> for deletion will be forwarded to FMS for approval.

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-16 .unnumbered}

> No data entered on the current screen will be saved to the IPAC
> database. You will be returned to the **IPAC Main Menu**.

###### "Help"  {#help-18 .unnumbered}

> Displays help information for this screen.

![](media/image66.png){width="5.99375in" height="1.895138888888889in"}

[]{#__RefHeading___Toc513874151 .anchor}Figure 8.5a Parent Child
Relationship Add/Update Details (add)

![](media/image67.png){width="5.999305555555556in"
height="1.8930555555555555in"}

[]{#__RefHeading___Toc513874152 .anchor}Figure 8.5b Parent Child
Relationship Add/Update Details (update)

#### Parent Child Relationship Add/Update Details Data Entry Fields {#parent-child-relationship-addupdate-details-data-entry-fields .unnumbered}

####### Child ALC {#child-alc-1 .unnumbered}

> If you are adding a new Parent/Child Relationship request, the [Child
> ALC]{.underline} field will display blank and require data entry. If
> you are editing an existing relationship, the [Child ALC]{.underline}
> from the selected Relationship on the **Parent Child Relationship
> Request Status** screen will display, and you will not be able to
> change this field.

####### Start Date {#start-date-2 .unnumbered}

> Date the Relationship is requested to start in YYYY-MM-DD format. The
> [Start Date]{.underline} must be the following day (tomorrow) or
> later. Please request the Relationship at least one week in advance of
> the [Start Date]{.underline} so that FMS has ample time to respond to
> your request. The Relationship will not be in effect until it is
> approved by FMS.

####### End Date {#end-date-2 .unnumbered}

> Date the Relationship is requested to end in YYYY-MM-DD format. The
> [End Date]{.underline} must be later than the [Start
> Date]{.underline}.

###  {#section-120 .unnumbered}

###  {#section-121 .unnumbered}

### Parent Child Relationship Add/Update Details Function Buttons {#parent-child-relationship-addupdate-details-function-buttons .unnumbered}

###### "OK"  {#ok-12 .unnumbered}

Select this button to submit your Parent/Child Relationship request to
FMS for

approval. Then you will receive the **Parent Child Relationship
Confirmation** screen as shown in Figure 8.6

###### "Clear" {#clear-11 .unnumbered}

Resets the data entry fields to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-17 .unnumbered}

> No data entered on the current screen will be saved to the IPAC
> database. You will be returned to the **IPAC Main Menu**.

###### "Help"  {#help-19 .unnumbered}

> Displays help information for this screen.

## Parent/Child Relationship Request Submission {#parentchild-relationship-request-submission .unnumbered}

After completing all of the data entry fields on the **Parent Child
Relationship Request** screen, select "OK" to submit the request for FMS
approval. If there are no errors in the data submitted, the
**Parent/Child Relationship Confirmation** screen shown in Figure 8.6
will be displayed. You may also receive this confirmation screen after
adding a new request by selecting "OK" from the **Parent Child
Relationship Add/Update Details** screen shown in Figure 8.5a.

![](media/image68.png){width="5.999305555555556in"
height="1.7861111111111112in"}

[]{#__RefHeading___Toc513874153 .anchor}Figure 8.6 Parent Child
Relationship Confirmation (add/update)

When submitting a request to delete an existing Parent/Child
Relationship request from Figure 8.4, the **Parent/Child Relationship
Confirmation** screen shown in Figure 8.7 will be displayed.

![](media/image69.png){width="5.997222222222222in"
height="1.8472222222222223in"}

[]{#__RefHeading___Toc513874154 .anchor}Figure 8.7 Parent Child
Relationship Confirmation (delete)

####  {#section-122 .unnumbered}

#### Parent/Child Relationship Confirmation Function Buttons {#parentchild-relationship-confirmation-function-buttons .unnumbered}

###### "OK" {#ok-13 .unnumbered}

> Returns you to the previous **Parent Child Relationship Request
> Status** screen as shown in Figure 8.4.

######  {#section-123 .unnumbered}

###### "Help"  {#help-20 .unnumbered}

> Displays help information for this screen.

This page intentionally left blank.

# Parent/Child Relationship Information

This menu option will be available in a future release of IPAC.

This page intentionally left blank.

# Request Special Requirements

There are certain fields on each Payment, Collection or Adjustment
transaction that are required in order for IPAC to process the
transaction. Fields such as the Purchase Order Number, Invoice Number
and Detail Amount are required in order for the Customer ALC to identify
the transaction and classify it on their books. The current IPAC
required fields are listed in *Appendix C*. Only FMS is able to update
the IPAC required fields.

Agency Special Requirements information can be retrieved in three ways.
You can

1.  View a Customer ALC's Special Requirements while entering a
    transaction, by selecting the "Special Requirements" button from the
    transaction entry screens as discussed in *Section 1 -- Payment and
    Collection* and *Section 2 -- Adjustment*.

2.  Retrieve a report of Special Requirements, by selecting "Agency
    Special Requirements" from the reports option on the **IPAC Main
    Menu** as discussed in *Section 5 -- Reports*.

3.  Check the status of a Special Requirements request, using the
    "Agency Special Requirements Request Status" button on the **IPAC
    Main Menu** as discussed in *Section 11 -- Agency Special
    Requirements Request Status*.

In addition to the IPAC required fields, you can, with FMS approval,
make additional fields required for your ALC. This will require any ALC
submitting a transaction against your ALC to provide the specific
information you need to reconcile your accounts.

An Agency Request for Special Requirements must be approved by FMS
before it takes effect. This option allows you to submit a Request for
Special Requirements to FMS for their approval.

##  {#section-124 .unnumbered}

## Accessing the Request Special Requirements Function {#accessing-the-request-special-requirements-function .unnumbered}

To access the **Request Special Requirements** function, log on to the
IPAC System and choose the IPAC option from the **IPAC System Main
Menu** as explained in the *Introduction*. The **IPAC Main Menu** is
shown in Figure 10.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874155 .anchor}Figure 10.1 IPAC Main Menu

####  {#section-125 .unnumbered}

#### ALC {#alc-17 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

####  {#section-126 .unnumbered}

####  {#section-127 .unnumbered}

#### Customer ALC  {#customer-alc-11 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Once you have completed the [ALC]{.underline} field, select the "Request
Special Requirements" button on the **IPAC Main Menu** as shown in
Figure 10.1. This will display the **Pending Agency Special Requirements
Request** screen shown in Figure 10.2.

![](media/image70.jpeg){width="5.993055555555555in"
height="1.9659722222222222in"}

[]{#__RefHeading___Toc513874156 .anchor}Figure 10.2 Pending Agency
Special Requirements Request

###  {#section-128 .unnumbered}

### Pending Agency Special Requirements Request Screen {#pending-agency-special-requirements-request-screen .unnumbered}

Special Requirements may be requested for Payment, Collection or
Adjustment transactions.

####  {#section-129 .unnumbered}

#### Pending Agency Special Requirements Request Option Buttons {#pending-agency-special-requirements-request-option-buttons .unnumbered}

Each transaction type has an option button to its left. Clicking on the
button will toggle the selection on or off. These fields are mutually
exclusive and only one may be selected at a time.

####  {#section-130 .unnumbered}

#### Pending Agency Special Requirements Request Function Buttons {#pending-agency-special-requirements-request-function-buttons .unnumbered}

######  {#section-131 .unnumbered}

###### "OK" {#ok-14 .unnumbered}

Displays the **Store Agency Special Requirements Request** screen for
the selected transaction type as shown in Figure 10.3.

######  {#section-132 .unnumbered}

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-18 .unnumbered}

> No data entered on the current screen will be saved to the IPAC
> database. You will be returned to the **IPAC Main Menu**.

######  {#section-133 .unnumbered}

###### "Help"  {#help-21 .unnumbered}

> Displays help information for this screen.

![](media/image71.png){width="5.995833333333334in"
height="7.710416666666666in"}

[]{#__RefHeading___Toc513874157 .anchor}Figure 10.3 Store Agency Special
Requirements Request (Payment/Collection)

![](media/image72.png){width="5.997916666666667in"
height="2.047222222222222in"}

[]{#__RefHeading___Toc513874158 .anchor}Figure 10.4 Store Agency Special
Requirements Request (Adjustment)

### Store Agency Special Requirements Request Screen {#store-agency-special-requirements-request-screen .unnumbered}

With the exception of the header line in Figure 10.3, the **Store Agency
Special Requirements Request** screen is identical in appearance and
functionality for both Payments and Collections. Any data entry fields
designated as an IPAC required field for a payment or a collection will
be denoted with an asterisk (\*). These fields will always be required.

The **Store Agency Special Requirements Request** screen is different
for Adjustments. You can only request an Agency Special Requirement for
the Detail Amount and Transaction Description fields as shown in Figure
10.4. All other fields on the **Adjustment Entry** screen are populated
from the original transaction, as shown in *Section 2 -- Adjustment*,
Figure 2.6.

####  {#section-134 .unnumbered}

#### Store Agency Special Requirements Request Data Columns {#store-agency-special-requirements-request-data-columns .unnumbered}

#######  {#section-135 .unnumbered}

####### Required? {#required .unnumbered}

> This column contains drop-down boxes with "**Y**"es and "**N**"o
> choices. Choose **Y** if you want the field to be required for
> transactions sent to your ALC, and **N** if you do not want the field
> to be required. All IPAC required fields denoted with an **asterisk
> (\*)** must remain **Y**.

#######  {#section-136 .unnumbered}

####### Data Element {#data-element .unnumbered}

> This column specifies the field for which you are requesting a Special
> Requirement. All data entry fields from the Transaction Entry screens
> will display in the data element list.

#######  {#section-137 .unnumbered}

####### Start Date {#start-date-3 .unnumbered}

> Date the Special Requirement is requested to start in YYYY-MM-DD
> format. For new requests, the [Start Date]{.underline} must be the
> following day (tomorrow) or later. Please request the Special
> Requirement far enough in advance to allow your trading partner
> sufficient time to provide you with the new required information. For
> fields that you want to change from **N** to **Y**, the [Start
> Date]{.underline} will default to tomorrows date. The date can be
> manually changed to a future date. The Special Requirement will not be
> in effect until it is approved by FMS.

#######  {#section-138 .unnumbered}

####### End Date {#end-date-3 .unnumbered}

> Date the Special Requirement is requested to end in YYYY-MM-DD format.
> The [End Date]{.underline} must be later than the [Start
> Date]{.underline}. Default dates will display but can be manually
> changed.

#######  {#section-139 .unnumbered}

####### Description {#description-2 .unnumbered}

> This is an optional description of your reason for requesting the
> Special Requirement.

####  {#section-140 .unnumbered}

####  {#section-141 .unnumbered}

#### Store Agency Special Requirements Request Function Buttons {#store-agency-special-requirements-request-function-buttons .unnumbered}

######  {#section-142 .unnumbered}

######  "Finished"  {#finished-4 .unnumbered}

Submits the Special Requirements changes. Field changes from **Y** to
**N** will be processed immediately and do not require FMS approval.
Field changes from **N** to **Y** will be forwarded to FMS for approval
as shown in Figure 10.5 - **Pending Agency Special Requirements Request
Confirmation**.

######  {#section-143 .unnumbered}

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-19 .unnumbered}

No data entered on the current screen will be saved to the IPAC
database. You will be returned to the **IPAC Main Menu**.

######  {#section-144 .unnumbered}

###### "Clear" {#clear-12 .unnumbered}

> Resets the data entry fields to their values the last time the screen
> was displayed. No data is submitted to the IPAC database.

###### "Help"  {#help-22 .unnumbered}

> Displays help information for this screen.

![](media/image73.png){width="5.995138888888889in"
height="1.4965277777777777in"}

[]{#__RefHeading___Toc513874159 .anchor}Figure 10.5 Pending Agency
Special Requirements Request Confirmation

### Pending Agency Special Requirements Request Confirmation Screen {#pending-agency-special-requirements-request-confirmation-screen .unnumbered}

The confirmation screen notifies you that your request for Special
Requirements has been successfully submitted to FMS.

#### Pending Agency Special Requirements Request Confirmation Function Buttons {#pending-agency-special-requirements-request-confirmation-function-buttons .unnumbered}

######  {#section-145 .unnumbered}

###### "OK"  {#ok-15 .unnumbered}

> Confirms that your request has been processed and returns you to the
> **Pending Agency Special Requirements Request** screen so that you can
> enter additional requests.

######  {#section-146 .unnumbered}

###### "Help"  {#help-23 .unnumbered}

> Displays help information for this screen.

This page intentionally left blank.

# Agency Special Requirement Request Status

This menu option is selected in order to obtain the status of a Special
Requirement request.

## Accessing the Agency Special Requirements Request Status Function {#accessing-the-agency-special-requirements-request-status-function .unnumbered}

To access the **Agency Special Requirements Request Status** function,
log on to the IPAC System and choose the IPAC option from the **IPAC
System Main Menu** as explained in the *Introduction*. The **IPAC Main
Menu** is shown in Figure 11.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874160 .anchor}Figure 11.1 IPAC Main Menu

#### ALC {#alc-18 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

#### Customer ALC {#customer-alc-12 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Click the "Agency Special Requirements Request Status" button as shown
in Figure 11.1. This will display the **View Special Requirements
Status** screen shown in Figure 11.2.

![](media/image74.png){width="5.991666666666666in"
height="2.129166666666667in"}

[]{#__RefHeading___Toc513874161 .anchor}Figure 11.2 View Special
Requirements Status

###  {#section-147 .unnumbered}

### View Special Requirements Status Data Entry Field {#view-special-requirements-status-data-entry-field .unnumbered}

The only data entry field on this screen is the [ALC]{.underline} field.
If you entered an ALC on the **IPAC Main Menu**, it will display in this
data entry box. You can enter an ALC or change the ALC already in the
box.

###  {#section-148 .unnumbered}

### View Special Requirements Status Function Buttons {#view-special-requirements-status-function-buttons .unnumbered}

###### "View Status" {#view-status .unnumbered}

Displays the current status of any Special Requirement requests for the
specified ALC as shown in Figure 11.3.

###### "Clear" {#clear-13 .unnumbered}

Resets the [ALC]{.underline} field to its value the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-20 .unnumbered}

Returns to the **IPAC Main Menu**.

###### "Help" {#help-24 .unnumbered}

> Displays help information for this screen.

![](media/image75.png){width="5.995833333333334in"
height="4.097222222222222in"}

[]{#__RefHeading___Toc513874162 .anchor}Figure 11.3 Agency Special
Requirements Request Approval Status

(The left side of the screen is shown above and the right side below.
The entire screen will not fit in most browser windows and you must
scroll to the right to view the entire contents of the screen.)

![](media/image76.png){width="5.995833333333334in"
height="4.097222222222222in"}

[]{#__RefHeading___Toc513874163 .anchor}Figure 11.3 Agency Special
Requirements Request Approval Status (continued)

### Agency Special Requirements Request Status Data Columns {#agency-special-requirements-request-status-data-columns .unnumbered}

####### ALC {#alc-19 .unnumbered}

ALC entered on the **View Special Requirements Status** screen.

####### Transaction Type {#transaction-type-2 .unnumbered}

Type of transaction for which the Special Requirement applies. ALCs can
have different Special Requirements for Payments, Collections and
Adjustments.

#######  {#section-149 .unnumbered}

####### Data Element {#data-element-1 .unnumbered}

Name of the data entry field for which the Special Requirement pertains.

####### Description {#description-3 .unnumbered}

> Description of the Special Requirement entered by the requesting ALC.

####### Start Date {#start-date-4 .unnumbered}

Date on which the Special Requirement is to be effective.

####### End Date {#end-date-4 .unnumbered}

Date on which the Special Requirement will no longer be effective.

####### Status {#status-1 .unnumbered}

Status of the FMS action for this Special Requirement request. The
available status' are "**A**"pproved, "**P**"ending and "**R**"ejected.
Only those Special Requirements with an approved status are currently in
effect.

####### Status Date {#status-date-1 .unnumbered}

Date on which the Special Requirement status changed. If the approval
date for the Special Requirement follows the start date requested, then
the effective date of the Special Requirement will be the approval date.
If the approval date precedes the start date, the effective date will be
the start date requested.

####### Rejection Explanation {#rejection-explanation-1 .unnumbered}

If a Request for a Special Requirement was denied, this field will
provide FMS' reason for rejecting the request.

####### Contact Name {#contact-name .unnumbered}

Name of the person associated with the Logon ID used to access the IPAC
System at the time the Agency Special Requirement request was made.

####### Phone No. {#phone-no. .unnumbered}

Telephone number of the person associated with the Logon ID used to
access the IPAC System at the time the Agency Special Requirement
request was made.

### Agency Special Requirements Request Status Function Buttons {#agency-special-requirements-request-status-function-buttons .unnumbered}

######  {#section-150 .unnumbered}

###### "Another ALC" {#another-alc .unnumbered}

Returns you to the **View Special Requirements Status** screen shown in
Figure 11.2, where you may enter a Special Requirements Approval Status
Request for another ALC.

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-21 .unnumbered}

Returns to the **IPAC Main Menu**.

###### "Help" {#help-25 .unnumbered}

Displays help information for this screen.

###### "Next"/"Prior" {#nextprior-1 .unnumbered}

Special Requirement Request Status lines are displayed on the screen
five at a time. If there are more than five Special Requirement Report
status' available, a "Next" button will display and it will bring up the
next five status', or as many as have not yet been shown. A "Prior"
button will display as needed.

This page intentionally left blank.

# Agency Billable Request

All 8-digit Treasury Disbursed ALCs are Billable by all other ALCs in
IPAC. By default, 4-digit Non-Treasury Disbursed ALCs are Non-Billable
but may elect to use the IPAC system to send and receive IPAC
transactions. By using the Agency Non-Billable Request function,
agencies can change their Billable status with specific ALCs or all
ALCs.

A status change may be requested for Payment, Collection or Adjustment
transactions. The request must be made for a specific time period. An
ALC's request for a change in Billable status must be approved by FMS
before it becomes effective.

To view the status of your Billable status request, use the "Agency
Billable Status" option on the **IPAC Main Menu** as discussed in
*Section 13*.

## Accessing the Agency Billable Request Function {#accessing-the-agency-billable-request-function .unnumbered}

To access the **Agency Billable Request** function, log on to the IPAC
System and choose the IPAC option from the **IPAC System Main Menu** as
explained in the *Introduction*. The **IPAC Main Menu** is shown in
Figure 12.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874164 .anchor}Figure 12.1 IPAC Main Menu

#### ALC {#alc-20 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

#### Customer ALC {#customer-alc-13 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Select the "Agency Billable Request" button as shown in Figure 12.1.
This will display the **Billable Status Request** screen shown in Figure
12.2.

![](media/image77.png){width="5.997222222222222in"
height="2.279166666666667in"}

[]{#__RefHeading___Toc513874165 .anchor}Figure 12.2 Billable Status
Request

(The left side of the screen is shown above and the right side below.
The entire screen will not fit in most browser windows and you must
scroll to the right to view the entire contents of the screen.)

![](media/image78.png){width="5.997916666666667in"
height="2.213888888888889in"}

[]{#__RefHeading___Toc513874166 .anchor}Figure 12.2 Billable Status
Request (continued)

### Billable Status Request Screen {#billable-status-request-screen .unnumbered}

This screen is used to request a change in Billable status by adding a
new request, or editing and deleting an existing request.

####  {#section-151 .unnumbered}

####### ALC {#alc-21 .unnumbered}

ALC of the Agency requesting the Billable status change. ALC that was
entered on the **IPAC Main Menu**.

#### Billable Status Request Data Columns {#billable-status-request-data-columns .unnumbered}

#######  {#section-152 .unnumbered}

####### Select {#select-2 .unnumbered}

> Each request on the **Billable Status Request** screen will have an
> option button to its left. Clicking on the button will toggle the
> selection on or off. These fields are mutually exclusive and only one
> may be selected at a time.

#######  {#section-153 .unnumbered}

####### Partner ALC {#partner-alc .unnumbered}

> This is the trading partner with whom the ALC is requesting a change
> in Billable status. If there is 00000000 in this column, then the ALC
> Billable Status applies to all ALCs for the time period specified. If
> there is a specific ALC in this column, then the Billable status
> relationship applies only to that ALC.

#######  {#section-154 .unnumbered}

####### ID {#id-1 .unnumbered}

> System generated number for each Agency Billable Status Request.

#######  {#section-155 .unnumbered}

####### Related ID {#related-id-1 .unnumbered}

> ID number of the original Billable Request. This field allows you to
> trace the new request back to the original request that was edited or
> deleted.

####### Start Date {#start-date-5 .unnumbered}

Start date of the Billable Status change requested.

####### End Date {#end-date-5 .unnumbered}

End date of the Billable Status change requested.

####### P {#p .unnumbered}

> "**P**"ayment. A 'Y' in this column indicates that the
> [ALC]{.underline} will accept payment transactions from the [Partner
> ALC]{.underline}.

####### C {#c .unnumbered}

> "**C**"ollection. A 'Y' in this column indicates that the
> [ALC]{.underline} will accept collection transactions from the
> [Partner ALC]{.underline}.

####### A {#a .unnumbered}

> "**A**"djustment. A 'Y' in this column indicates that the
> [ALC]{.underline} will accept adjustment transactions from the
> [Partner ALC]{.underline}.

####### Request Type {#request-type-1 .unnumbered}

> Code signifying whether the Billable Request was being "**A**"dded,
> "**E**"dited or "**D**"eleted.

####### Status {#status-2 .unnumbered}

> Code signifying the status of the Billable Request. Available statuses
> are "**A**"pproved, "**P**"ending, "**R**"ejected. Only those Billable
> Requests with an approved status are currently in effect.

####### Status Date {#status-date-2 .unnumbered}

Date of the last status change to the Billable Request. If the approval
date for the Billable Request follows the start date requested, then the
effective date of the request will be the approval date. If the approval
date precedes the start date, the effective date will be the start date
requested.

####### Explanation {#explanation .unnumbered}

If FMS rejects the request, they may enter a reason for display here.

#######  {#section-156 .unnumbered}

#### Billable Status Request Function Buttons {#billable-status-request-function-buttons .unnumbered}

######  {#section-157 .unnumbered}

###### "Add"  {#add-1 .unnumbered}

Select this button to add a new Billable Request. This will display the
**Billable Status Entry** screen shown in Figure 12.3.

###### "Edit"  {#edit-1 .unnumbered}

Select the option button beside the existing billable status you want to
edit. By selecting this button the **Billable Status Entry** screen
shown in Figure 12.3 will display. Only requests in a pending or
approved status may be edited.

###### "Delete"  {#delete-3 .unnumbered}

Select this button to delete a Billable request. Only requests in a
pending or approved status may be deleted. When a pending request is
deleted, the **Billable Status Request Confirmation** screen shown in
Figure 12.4c will display and the Billable Request will be deleted
immediately. When you request deletion of an approved Request, the
**Billable Status Request Confirmation** screen shown in Figure 12.4d
will display and the request for deletion will be forwarded to FMS for
approval.

###### "Return to IPAC Main Menu"  {#return-to-ipac-main-menu-22 .unnumbered}

> No data entered on the current screen will be saved to the IPAC
> database. You will be returned to the **IPAC Main Menu**.

###### "Help"  {#help-26 .unnumbered}

> Displays help information for this screen.

![](media/image79.png){width="5.99375in" height="2.6020833333333333in"}

[]{#__RefHeading___Toc513874167 .anchor}Figure 12.3 Billable Status
Entry

####### ALC {#alc-22 .unnumbered}

ALC of the Agency requesting the Billable status change. ALC that was
entered on the **IPAC Main Menu**.

### Billable Status Entry Data Entry Fields {#billable-status-entry-data-entry-fields .unnumbered}

####### Partner ALC {#partner-alc-1 .unnumbered}

> This is the ALC whose transactions you want to affect. Enter 0 if the
> requested Billable Status should apply to all ALCs who send
> transactions to you.

#######  {#section-158 .unnumbered}

#######  {#section-159 .unnumbered}

####### Collection {#collection .unnumbered}

####### Adjustments {#adjustments .unnumbered}

####### Start Date {#start-date-6 .unnumbered}

> Date the change to Billable Request is scheduled to begin. It must be
> the next day (tomorrow) or later and it must be entered in YYYY-MM-DD
> format.

####### End Date {#end-date-6 .unnumbered}

> Date the Billable Request is scheduled to end in YYYY-MM-DD format.
> The [End Date]{.underline} must be later than the [Start
> Date]{.underline}.

### Billable Status Entry Function Buttons {#billable-status-entry-function-buttons .unnumbered}

###### "OK"  {#ok-16 .unnumbered}

Submits the request for a change in Billable status to FMS for approval.
However, if you were requesting to delete a pending request, the
deletion is processed immediately and does not require FMS approval.

###### "Clear" {#clear-14 .unnumbered}

Resets the data entry fields to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-23 .unnumbered}

> Returns you to the **IPAC Main Menu**.

###### "Help" {#help-27 .unnumbered}

> Displays help information for this screen.

Clicking the "OK" button will submit your request and the **Billable
Status Request Confirmation** screen shown in Figure 12.4a will display.

![](media/image80.png){width="5.995138888888889in"
height="1.2895833333333333in"}

[]{#__RefHeading___Toc513874168 .anchor}Figure 12.4a Billable Status
Request Confirmation

When adding a new request, if the new request overlaps an existing
request, the **Billable Status Request Confirmation** screen shown in
Figure 12.4b will display with a warning that you may need to verify
your start and end dates.

![](media/image81.png){width="5.9944444444444445in"
height="1.3479166666666667in"}

[]{#__RefHeading___Toc513874169 .anchor}Figure 12.4b Billable Status
Request Confirmation

When deleting a pending request, the **Billable Status Request
Confirmation** screen shown in Figure 12.4c will display notifying you
that your request has been processed. Deletion of a pending request does
not require FMS approval.

![](media/image82.png){width="5.996527777777778in" height="1.15625in"}

[]{#__RefHeading___Toc513874170 .anchor}Figure 12.4c Billable Status
Request Confirmation

When deleting an approved request, the **Billable Status Request
Confirmation** screen shown in Figure 12.4d will display notifying you
that your request has been submitted to FMS for approval.

![](media/image83.png){width="5.996527777777778in"
height="1.2020833333333334in"}

[]{#__RefHeading___Toc513874171 .anchor}Figure 12.4d Billable Status
Request Confirmation

### Agency Billable Status Request Confirmation {#agency-billable-status-request-confirmation .unnumbered}

###### "OK" {#ok-17 .unnumbered}

> Returns to the **Billable Status Entry** screen shown in Figure 12.3
> where you can request another change in Billable status, or return to
> the **IPAC Main Menu**.

###### "Help" {#help-28 .unnumbered}

> Displays help information for this screen.

#  Agency Billable Status

All 8-digit Treasury Disbursed ALCs are Billable by all other ALCs in
IPAC. By default, 4-digit Non-Treasury Disbursed ALCs are Non-Billable
but may elect to use the IPAC system to send and receive IPAC
transactions. By using the Agency Non-Billable Request function,
agencies can change their Billable status with specific ALCs or all
ALCs.

A status change may be requested for Payment, Collection or Adjustment
transactions. The request must be made for a specific time period. An
ALC's request for a change in Billable status must be approved by FMS
before it becomes effective.

To request a change to your ALC's Billable status, use the "Agency
Billable Request" function from the **IPAC Main Menu** as discussed in
*Section 12*.

## Accessing the Agency Billable Status Function {#accessing-the-agency-billable-status-function .unnumbered}

The "Agency Billable Status" function is used to review the status of
Billable Status change requests.

To access the Agency Billable Status function, log on to the IPAC System
and choose the IPAC option from the **IPAC System Main Menu** as
explained in the *Introduction*. The **IPAC Main Menu** is shown in
Figure 13.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874172 .anchor}Figure 13.1 IPAC Main Menu

#### ALC {#alc-23 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

You are only permitted to view the status of Billable requests for ALCs
within your authority.

#### Customer ALC {#customer-alc-14 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Click "Agency Billable Status" as shown in Figure 13.1. This will
display the **Agency Billable Status Change Request** screen shown in
Figure 13.2.

![](media/image84.png){width="5.9944444444444445in"
height="1.8756944444444446in"}

[]{#__RefHeading___Toc513874173 .anchor}Figure 13.2 Agency Billable
Status Change Request

#### Agency Billable Status Change Request [ALC]{.underline} Data Entry Box {#agency-billable-status-change-request-alc-data-entry-box .unnumbered}

The only data entry field on this screen is the [ALC]{.underline} field.
If you entered an ALC on the **IPAC Main Menu**, it will display in this
data entry box. You can enter an ALC or change the ALC already in the
box.

#### Agency Billable Status Change Request Function Buttons {#agency-billable-status-change-request-function-buttons .unnumbered}

######  {#section-160 .unnumbered}

###### "View Approved" {#view-approved .unnumbered}

View approved requests for the specified ALC.

###### "View All Status" {#view-all-status .unnumbered}

View all requests, regardless of status, for the specified ALC.

###### "Clear" {#clear-15 .unnumbered}

Resets the data entry fields to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

######  {#section-161 .unnumbered}

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-24 .unnumbered}

> Returns to the **IPAC Main Menu** without submitting the request for
> ALC Billable status information.

###### "Help" {#help-29 .unnumbered}

Displays help information for this screen.

From the **Agency Billable Status Change Request** screen (Figure 13.2),
select the "View Approved" button to view approved billable status
information as shown in Figure 13.3.

![](media/image85.png){width="5.995138888888889in" height="1.79375in"}

[]{#__RefHeading___Toc513874174 .anchor}Figure 13.3 ALC Billable Status
View

#### ALC Billable Status View Data Columns  {#alc-billable-status-view-data-columns .unnumbered}

The data presented on this screen is for information only. No changes
can be made to the information on this screen. If you would like to
request a change to your ALC's Billable status, you must use the "Agency
Billable Request" option from the IPAC Main Menu as discussed in
*Section 12*.

####### ALC {#alc-24 .unnumbered}

> ALC whose Billable status information was requested.

####### Partner ALC {#partner-alc-2 .unnumbered}

> This is the trading partner with whom the ALC is requesting an change
> in Billable status. If there is 00000000 in this column, then the ALC
> Billable Status applies to all ALCs for the time period specified. If
> there is a specific ALC in this column, then the Billable status
> relationship applies only to that ALC.

####### Payment {#payment .unnumbered}

> A 'Y' in this column indicates that the [ALC]{.underline} will accept
> payment transactions from the [Partner ALC]{.underline}. A 'N' in this
> column indicates that the [ALC]{.underline} will not accept payment
> transactions from the [Partner ALC]{.underline}.

####### Collection {#collection-1 .unnumbered}

> A 'Y' in this column indicates that the [ALC]{.underline} will accept
> collection transactions from the [Partner ALC]{.underline}. A 'N' in
> this column indicates that the [ALC]{.underline} will not accept
> collection transactions from the [Partner ALC]{.underline}.

####### Adjustment {#adjustment-1 .unnumbered}

> A 'Y' in this column indicates that the [ALC]{.underline} will accept
> adjustment transactions from the [Partner ALC]{.underline}. A 'N' in
> this column indicates that the [ALC]{.underline} will not accept
> adjustment transactions from the [Partner ALC]{.underline}.

####### Start Date {#start-date-7 .unnumbered}

> Date the Billable status change was requested to begin. If the
> approval date for the Billable Request follows the start date
> requested, then the effective date of the request will be the approval
> date. If the approval date precedes the start date, the effective date
> will be the start date requested.

####### End Date {#end-date-7 .unnumbered}

> End date of the Billable status change requested.

####### Status {#status-3 .unnumbered}

> When selecting the "View Approved" button from the **Agency Billable
> Status Change Request** screen, the approval status will always be
> "**A**"pproved.

####### Approved Date {#approved-date .unnumbered}

> Date FMS approved the Billable status request.

#### ALC Billable Status View Function Buttons {#alc-billable-status-view-function-buttons .unnumbered}

###### "Another ALC" {#another-alc-1 .unnumbered}

Dislplays the **Agency Billable Status Change Request** screen shown in
Figure 13.2, so that you can request to view Billable status information
for another ALC.

###### "Return To IPAC Main Menu" {#return-to-ipac-main-menu-25 .unnumbered}

> Returns to the **IPAC Main Menu**.

###### "Print" {#print-4 .unnumbered}

> Displays the IPAC print function facility. The Print function is
> described in detail in the *Introduction*.

###### "Help" {#help-30 .unnumbered}

Displays help information for this screen.

From the **Agency Billable Status Change Request** screen (Figure 13.2),
select the "View All Status" button to view the current status of all
billable change requests for the specified ALC as shown in Figure 13.4.

![](media/image86.png){width="5.99375in" height="2.2333333333333334in"}

[]{#__RefHeading___Toc513874175 .anchor}Figure 13.4 View All Status

### View All Status Screen  {#view-all-status-screen .unnumbered}

This screen displays the current status of all Billable change requests
for the specified ALC.

#### View All Status Function Buttons {#view-all-status-function-buttons .unnumbered}

###### "Another ALC" {#another-alc-2 .unnumbered}

Displays the **Agency Billable Status Change Request** screen shown in
Figure 13.2, so that you can request to view Billable status information
for another ALC.

###### "Return To IPAC Main Menu" {#return-to-ipac-main-menu-26 .unnumbered}

> Returns to the **IPAC Main Menu**.

###### "Print" {#print-5 .unnumbered}

> Displays the IPAC print function facility. The Print function is
> described in detail in the *Introduction*.

###### "Help" {#help-31 .unnumbered}

Displays help information for this screen.

#### View All Status Data Columns {#view-all-status-data-columns .unnumbered}

The data presented on this screen is for information only. No changes
can be made on this screen. If you would like to request a change to
your ALC's Billable status, you must use the "Agency Billable Request"
option from the **IPAC Main Menu** as discussed in *Section 12*.

####### ALC {#alc-25 .unnumbered}

> ALC whose Billable status information was requested.

####### Partner ALC {#partner-alc-3 .unnumbered}

> This is the trading partner with whom the ALC is requesting an change
> in Billable status. If there is 00000000 in this column, then the ALC
> Billable Status applies to all ALCs for the time period specified. If
> there is a specific ALC in this column, then the Billable status
> relationship applies only to that ALC.

####### Payment {#payment-1 .unnumbered}

> A 'Y' in this column indicates that the [ALC]{.underline} will accept
> payment transactions from the [Partner ALC]{.underline}. A 'N' in this
> column indicates that the [ALC]{.underline} will not accept payment
> transactions from the [Partner ALC]{.underline}.

####### Collection {#collection-2 .unnumbered}

> A 'Y' in this column indicates that the [ALC]{.underline} will accept
> collection transactions from the [Partner ALC]{.underline}. A 'N' in
> this column indicates that the [ALC]{.underline} will not accept
> collection transactions from the [Partner ALC]{.underline}.

####### Adjustment {#adjustment-2 .unnumbered}

> A 'Y' in this column indicates that the [ALC]{.underline} will accept
> adjustment transactions from the [Partner ALC]{.underline}. A 'N' in
> this column indicates that the [ALC]{.underline} will not accept
> adjustment transactions from the [Partner ALC]{.underline}.

####### Start Date {#start-date-8 .unnumbered}

> Date the Billable status change was requested to begin. If the
> approval date for the Billable Request follows the start date
> requested, then the effective date of the request will be the approval
> date. If the approval date precedes the start date, the effective date
> will be the start date requested.

####### End Date {#end-date-8 .unnumbered}

> End date of the Billable status change requested.

####### Status {#status-4 .unnumbered}

> The approval status of the request for a change in Billable status.
> This column will contain "**A**"pproved, "**P**"ending, "**R**"ejected
> or "**D**"eleted. A Billable status is only in effect once it has been
> approved by FMS.

####### Approved Date {#approved-date-1 .unnumbered}

> Date FMS approved the Billable status request.
>
> This page intentionally left blank.

#  {#section-162 .unnumbered}

# Agency Request for EDI Trading Partner Profile

This menu option will be available in a future release of IPAC.

This page intentionally left blank.

# Update Agency Information

Some contact information in the IPAC System is applicable to the entire
ALC. ALC level information is provided to IPAC from FMS' Central
Accounting System (STAR) and is maintained by FMS on an ongoing basis.
This information can be viewed, but not edited, through the **Update
Agency Information** option on the **IPAC Main Menu**.

There is also a provision in IPAC to provide a separate application
level ALC contact for any questions pertaining to the ALC's
transactions. A separate contact name and phone number can be provided
for the IPAC, TRACS and RITS applications. While logged into the IPAC
Application, only IPAC's application level contact information will be
displayed. The ALC contact information (name and telephone number) for
IPAC transactions is entered and updated through this **Update Agency
Information** function.

The same screen allows the ALC to update their [Preferred Delivery
Mechanism Code]{.underline} and their [Delivery Schedule]{.underline}
for browser transaction deliveries.

## Accessing the Update Agency Information Function {#accessing-the-update-agency-information-function .unnumbered}

To access the "Update Agency Information" function, log on to the IPAC
System and choose the IPAC option from the **IPAC System Main Menu** as
explained in the *Introduction*. The **IPAC Main Menu** is shown in
Figure 15.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874176 .anchor}Figure 15.1 IPAC Main Menu

####### ALC {#alc-26 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

####### Customer ALC {#customer-alc-15 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

Click "Update Agency Information" as shown in Figure 15.1. This will
display the **ALC Information** screen shown in Figure 15.2.

![](media/image87.png){width="5.995833333333334in"
height="4.165972222222222in"}

[]{#__RefHeading___Toc513874177 .anchor}Figure 15.2 ALC Information

### ALC Information Data Fields Maintained by FMS {#alc-information-data-fields-maintained-by-fms .unnumbered}

All of the data fields listed below are displayed for informational
purposes only and may not be edited on this screen.

###### [ALC]{.underline} {#alc-27 .unnumbered}

> ALC entered on the **IPAC Main Menu**. You cannot change the ALC on
> this screen. If you would like to view ALC Information for a different
> ALC, you must return to the **IPAC Main Menu** and enter a new ALC.

###### [ALC Contact Name]{.underline} {#alc-contact-name .unnumbered}

> Name of the primary contact for the ALC for all accounting questions
> related to the ALC.

###### [ALC Phone Number]{.underline} {#alc-phone-number .unnumbered}

Telephone number for the [ALC Contact Name]{.underline}. There is no
"mask" to automatically format telephone numbers in IPAC. The telephone
number will display exactly how it was entered into STAR.

######  {#section-163 .unnumbered}

###### [Address1]{.underline} {#address1 .unnumbered}

###### [Address2]{.underline} {#address2 .unnumbered}

###### [Address3]{.underline} {#address3 .unnumbered}

###### [City]{.underline} {#city .unnumbered}

###### [State]{.underline} {#state .unnumbered}

###### [ZipCode]{.underline} {#zipcode .unnumbered}

###### [Agency Code]{.underline} {#agency-code .unnumbered}

> Unique identifier assigned to each agency.

###### [Open Date]{.underline} {#open-date .unnumbered}

> Date that the ALC was established in STAR.

###### [Close Date]{.underline} {#close-date .unnumbered}

> Date that the ALC was closed in STAR.

###### [DO Symbol]{.underline} {#do-symbol .unnumbered}

> **D**isbursing **O**ffice Symbol. The DO Symbol is automatically
> assigned when an agency becomes an IPAC user. Each ALC has a unique DO
> Symbol for each IPAC application. If an ALC has multiple DO Symbols,
> each will display in this field. ALCs that have already been assigned
> a DO Symbol in OPAC will continue to use the same DO Symbol in IPAC.

### ALC Information Data Fields Maintained by the ALC {#alc-information-data-fields-maintained-by-the-alc .unnumbered}

###### [Preferred Delivery Mechanism Code]{.underline} {#preferred-delivery-mechanism-code .unnumbered}

> Method by which transactions should be delivered to your agency. It is
> a drop-down menu and has options of Browser, Bulk File, EDI and MAIL.
> The default option is Browser.

###### [Delivery Schedule]{.underline} {#delivery-schedule .unnumbered}

> This field is only relevant if your [Preferred Delivery Mechanism
> Code]{.underline} is "Browser." It contains the schedule on which you
> would like transactions delivered to your ALC. It is a drop-down menu
> and has options of None, Hourly and Daily.

######  {#section-164 .unnumbered}

#### IPAC Contact Information {#ipac-contact-information .unnumbered}

Each ALC can specify a different contact for each IPAC application.
Fields are provided on this screen only for the IPAC application contact
name and telephone number. No formatting will be applied to these
fields. The data will be displayed or printed as entered.

###### [First Name]{.underline} {#first-name .unnumbered}

> First name of the primary contact for IPAC application transactions
> for the ALC.

######  {#section-165 .unnumbered}

###### [Last Name]{.underline} {#last-name .unnumbered}

> Last name of the primary contact for IPAC application transactions for
> the ALC.

###### [Phone Number]{.underline} {#phone-number .unnumbered}

> Telephone number of the primary contact for IPAC application
> transactions for the ALC. Since the IPAC application is distributed
> world wide, there is no "mask" to automatically format telephone
> numbers in IPAC. Numbers will be displayed exactly as entered. Since
> all telephone numbers should include the area code (or country code
> for foreign exchanges), it is recommended that you use some formatting
> characters to make the telephone numbers easier to read. A suggested
> format is (202) 874-8270 or 202-874-8270.

#### ALC Information Function Buttons {#alc-information-function-buttons .unnumbered}

###### "Update"  {#update .unnumbered}

Submits the information entered to the IPAC database.

###### "Clear" {#clear-16 .unnumbered}

> Resets the data entry fields to their values the last time the screen
> was displayed. No data is submitted to the IPAC database.

###### "Return to IPAC Main Menu" {#return-to-ipac-main-menu-27 .unnumbered}

> Returns to the **IPAC Main Menu** without processing any information.

###### "Help" {#help-32 .unnumbered}

> Displays help information for this screen.

Click "Update" to submit your data. The **ALC Information Confirmation**
screen shown in Figure 15.3 will display. This confirms that the ALC
delivery information and the Application Contact information entered has
been stored in the IPAC database.

![](media/image88.jpeg){width="5.996527777777778in"
height="1.0902777777777777in"}

[]{#__RefHeading___Toc513874178 .anchor}Figure 15.3 ALC Information
Confirmation

This page intentionally left blank.

# Display Messages

The IPAC System, and it's multiple components, contains facilities for
displaying messages to all ALCs or to select ALCs. The "Must See"
messages are transmitted system-wide to all users of the IPAC System,
and may contain general instructions, training announcements, new
reporting requirements or other administrative information. When you
first enter the IPAC System, if there is a current "Must See" message, a
text box containing the message will display as explained in the
*Introduction*.

There is an additional communication method available for displaying
"Broadcast Messages". These messages are distributed to individual ALCs.
In a future release of IPAC, approval or rejection of a Parent/Child
Relationship requests will appear as a Broadcast Message, as will
approval or rejection of Special Requirement requests. These messages
are viewed through the "Display Messages" function on the **IPAC Main
Menu**.

## Accessing the Display Messages Function {#accessing-the-display-messages-function .unnumbered}

To view **Broadcast Messages** intended for your ALC, log on to the IPAC
System and choose the IPAC option from the **IPAC System Main Menu** as
explained in the *Introduction*. The **IPAC Main Menu** is shown in
Figure 16.1.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874179 .anchor}Figure 16.1 IPAC Main Menu

#### ALC {#alc-28 .unnumbered}

The first field on this screen is the **A**gency **L**ocation **C**ode
(**[ALC]{.underline}**). This is the ALC of your agency or of the agency
for which you are doing business. Your Logon ID will determine the
ALC(s) for which you are authorized to do business within IPAC.

If you are only authorized to act on behalf of **one ALC**, that ALC
will display in the [ALC]{.underline} data entry box.

If you are authorized to do business for **multiple ALCs**, those ALCs
will display in a drop-down list box for the [ALC]{.underline}.

If you are authorized to do business for **more than 25 ALCs**, the
[ALC]{.underline} field will display as a blank data entry box.

The [ALC]{.underline} field is required and you must accept the ALC
shown as a default, choose an ALC from the drop-down menu or enter an
ALC in this field.

#### Customer ALC {#customer-alc-16 .unnumbered}

No entry is required in the [Customer ALC]{.underline} field.

### Broadcast Messages screen {#broadcast-messages-screen .unnumbered}

After completing the [ALC]{.underline} field, click on the "Display
Messages" button as shown in Figure 16.1. The **Broadcast Messages**
screen, shown in Figure 16.2, will display.

![](media/image89.jpeg){width="5.990277777777778in"
height="1.2180555555555554in"}

[]{#__RefHeading___Toc513874180 .anchor}Figure 16.2 Broadcast Messages

You can print this message screen through your browser's print facility.

Once you have viewed and made note of any Broadcast Messages for your
agency, click "Return to IPAC Main Menu."

# Admin Processing Status

The Admin Processing Status function is new in IPAC.

![](media/image39.jpeg){width="5.988888888888889in"
height="2.9555555555555557in"}

[]{#__RefHeading___Toc513874181 .anchor}Figure 17.1 IPAC Main Menu

To display information about transactions that have been processed by
the IPAC application, select the "Admin Processing Status" button from
the **IPAC Main Menu** as shown in Figure 17.1.

![](media/image90.png){width="5.996527777777778in"
height="1.8902777777777777in"}

[]{#__RefHeading___Toc513874182 .anchor}Figure 17.2 Admin Processing
Status Inquiry

#### Admin Processing Status Inquiry Data Entry Fields {#admin-processing-status-inquiry-data-entry-fields .unnumbered}

####### ALC {#alc-29 .unnumbered}

ALC for which Admin Processing Status Information will be displayed.

####### Start Date {#start-date-9 .unnumbered}

Date that the search for Admin Processing Status Information is to
begin. Enter in YYYY-MM-DD format.

######  {#section-166 .unnumbered}

####### End Date {#end-date-9 .unnumbered}

Date that the search for Admin Processing Status Information is to end.
Enter in YYYY-MM-DD format.

####### Start Time {#start-time .unnumbered}

> Time that the search for Admin Processing Status Information is to
> begin. Enter in military format. Military time is explained in the
> *Introduction*, and a time conversion chart is included in *Appendix
> G*.

####### End Time {#end-time .unnumbered}

> Time that the search for Admin Processing Status Information is to
> end. Enter in military format.

#### Admin Processing Status Inquiry Buttons  {#admin-processing-status-inquiry-buttons .unnumbered}

###### "Submit" {#submit .unnumbered}

> Submits the request for Admin Processing Status Information.

###### "Clear" {#clear-17 .unnumbered}

Resets the data entry fields to their values the last time the screen
was displayed. No data is submitted to the IPAC database.

###### "Return To IPAC Main Menu" {#return-to-ipac-main-menu-28 .unnumbered}

Returns to the **IPAC Main Menu**.

###### "Help" {#help-33 .unnumbered}

> ![](media/image91.png){width="6.0in"
> height="2.2569444444444446in"}Displays help information for this
> screen.

[]{#__RefHeading___Toc513874183 .anchor}Figure 17.3 Admin Processing
Status Inquiry Results

#### Admin Processing Status Inquiry Results Data Entry Fields {#admin-processing-status-inquiry-results-data-entry-fields .unnumbered}

####### Trans Date {#trans-date .unnumbered}

Date the transaction was processed.

####### Trans Time {#trans-time .unnumbered}

Time the transaction was processed. Displayed in military time.

####### Message {#message .unnumbered}

Displays a description of the transaction.

####### Logon Id {#logon-id .unnumbered}

Displays the Logon ID of the person who submitted the transaction.

####### App Code {#app-code .unnumbered}

The application name in which the transaction occurred. All IPAC related
transaction information will be displayed with 'IPAC' in this column.

####  {#section-167 .unnumbered}

#### Admin Processing Status Inquiry Results Buttons {#admin-processing-status-inquiry-results-buttons .unnumbered}

######  {#section-168 .unnumbered}

###### "Return To IPAC Main Menu" {#return-to-ipac-main-menu-29 .unnumbered}

Returns to the **IPAC Main Menu**.

###### "Print" {#print-6 .unnumbered}

> Click this to proceed to the IPAC print function. The Print function
> is described in detail in the *Introduction*.

###### "Help" {#help-34 .unnumbered}

> Displays help information for this screen.

This page intentionally left blank.

######## Sample Reports

The following sample reports appear in this section:

**Agency Special Requirements**

**HeadQuarters Transaction Download**

> CSV Format
>
> TSV Format

**Headquarters Transactions**

> All Payments Sent by Specific ALC
>
> All Adjustments Received by Specific ALC

**IPAC Transaction Report Download**

> CSV Format
>
> TSV Format

**IPAC Transaction Report Selection**

> All Collections Sent by ALC Sorted by ALC
>
> All Payments Received by ALC Sorted by ALC
>
> Totals Only Report for All Transactions Sent by ALC

**Parent/Child Relationships Report for All ALCs**

**Predecessor/Successor Report for All ALCs**

**Treasury Reporting Requirements**

**Zero Dollar Transaction**

##  {#section-169 .unnumbered}

## Agency Special Requirements {#agency-special-requirements-1 .unnumbered}

![](media/image92.jpeg){width="5.99375in" height="7.645833333333333in"}

## HeadQuarters Transaction Download {#headquarters-transaction-download-1 .unnumbered}

### CSV Format {#csv-format .unnumbered}

Parent ALC 20180002

![](media/image93.jpeg){width="5.991666666666666in"
height="6.378472222222222in"}

**HeadQuarters Transaction Download \-- CSV Format (cont.)**

![](media/image94.jpeg){width="5.991666666666666in"
height="2.386111111111111in"}

**HeadQuarters Transaction Download**

### TSV Format  {#tsv-format .unnumbered}

**Parent ALC 20180002**

![](media/image95.jpeg){width="5.991666666666666in"
height="5.432638888888889in"}

**HeadQuarters Transaction Download \-- TSV Format (cont.)**

![](media/image96.jpeg){width="5.991666666666666in"
height="5.319444444444445in"}

## Headquarters Transactions {#headquarters-transactions-1 .unnumbered}

### All Payments Sent by Specific ALC {#all-payments-sent-by-specific-alc .unnumbered}

**ALC 20180002**

![](media/image97.jpeg){width="5.99375in" height="7.460416666666666in"}

**All Payments Sent by Specific ALC 20180002 (cont.)**

![](media/image98.jpeg){width="5.99375in" height="7.639583333333333in"}

**Headquarters Transactions**

### All Adjustments Received by Specific ALC  {#all-adjustments-received-by-specific-alc .unnumbered}

**ALC 20180002**

![](media/image99.jpeg){width="5.99375in" height="7.544444444444444in"}

## IPAC Transaction Report Download {#ipac-transaction-report-download-1 .unnumbered}

**ALC 20180002**

### CSV Format {#csv-format-1 .unnumbered}

![](media/image93.jpeg){width="5.991666666666666in"
height="6.378472222222222in"}

**IPAC Transaction Report Download CSV Format (cont.)**

![](media/image94.jpeg){width="5.991666666666666in"
height="2.386111111111111in"}

**IPAC Transaction Report Download**

**ALC 20180002**

### TSV Format  {#tsv-format-1 .unnumbered}

![](media/image95.jpeg){width="5.991666666666666in"
height="5.432638888888889in"}

###  {#section-170 .unnumbered}

**IPAC Transaction Report Download TSV Format (cont.)**

![](media/image96.jpeg){width="5.991666666666666in"
height="5.319444444444445in"}

## IPAC Transaction Report Selection {#ipac-transaction-report-selection-1 .unnumbered}

### All Collections Sent by ALC Sorted by ALC {#all-collections-sent-by-alc-sorted-by-alc .unnumbered}

**ALC 20180002**

![](media/image100.jpeg){width="5.99375in" height="7.669444444444444in"}

**IPAC Transaction Report Selection**

### All Payments Received by ALC sorted by ALC {#all-payments-received-by-alc-sorted-by-alc .unnumbered}

**ALC 20180005**

![](media/image101.jpeg){width="5.99375in" height="7.454166666666667in"}

**IPAC Transaction Report Selection**

### Totals Only Report for All Transactions Sent by ALC {#totals-only-report-for-all-transactions-sent-by-alc .unnumbered}

**ALC 20180005**

![](media/image102.wmf)

## Parent/Child Relationships Report for All ALCs {#parentchild-relationships-report-for-all-alcs .unnumbered}

![](media/image103.jpeg){width="5.99375in" height="7.657638888888889in"}

## Predecessor/Successor Report for All ALCs {#predecessorsuccessor-report-for-all-alcs .unnumbered}

![](media/image104.jpeg){width="5.99375in" height="7.663888888888889in"}

## Treasury Reporting Requirements {#treasury-reporting-requirements-1 .unnumbered}

![](media/image105.jpeg){width="5.99375in" height="7.634027777777778in"}

## Zero Dollar Transaction {#zero-dollar-transaction-1 .unnumbered}

![](media/image106.jpeg){width="5.99375in" height="7.657638888888889in"}

########  Table of Figures

Figure I.1 Title Bar [I.3](#__RefHeading___Toc513874078)

Figure I.2 Function Button Locations [I.5](#__RefHeading___Toc513874079)

Figure I.3 Help Screen [I.7](#__RefHeading___Toc513874080)

Figure I.4 Sample Error Message [I.8](#__RefHeading___Toc513874081)

Figure I.5 Report File Description / Footer Comments
[I.9](#__RefHeading___Toc513874082)

Figure I.6 Report Footer Comments [I.10](#__RefHeading___Toc513874083)

Figure I.7 Report Statistics [I.11](#__RefHeading___Toc513874084)

Figure I.8 IPAC Report Viewer [I.12](#__RefHeading___Toc513874085)

Figure I.9 Acrobat Error Message [I.14](#__RefHeading___Toc513874086)

Figure I.10 File Download Warning [I.14](#__RefHeading___Toc513874087)

Figure I.11 Acrobat View of a Report
[I.16](#__RefHeading___Toc513874088)

Figure I.12 Acrobat File Menu [I.17](#__RefHeading___Toc513874089)

Figure I.13 Acrobat Print Menu [I.18](#__RefHeading___Toc513874090)

Figure I.14 Window "Save As..." Dialog box
[I.19](#__RefHeading___Toc513874091)

Figure I.15 Security Logon Screen [I.19](#__RefHeading___Toc513874092)

Figure I.16 System Messages [I.21](#__RefHeading___Toc513874093)

Figure I.17 IPAC System Main Menu Screen
[I.22](#__RefHeading___Toc513874094)

Figure I.18 IPAC Main Menu Screen [I.23](#__RefHeading___Toc513874095)

Figure 1.1 IPAC Main Menu [1.1](#__RefHeading___Toc513874096)

Figure 1.2 Invalid ALC Error Message [1.2](#__RefHeading___Toc513874097)

Figure 1.3 Payment Entry [1.3](#__RefHeading___Toc513874098)

Figure 1.4 Payment Entry Screen Buttons
[1.4](#__RefHeading___Toc513874099)

Figure 1.5 SGL Payment Entry Screen [1.5](#__RefHeading___Toc513874100)

Figure 1.6 Payment Review Screen [1.6](#__RefHeading___Toc513874101)

Figure 1.7 Special Requirements Screen
[1.7](#__RefHeading___Toc513874102)

Figure 1.8 Payment Entry Function Buttons with "Cancel Detail"
[1.7](#__RefHeading___Toc513874103)

Figure 1.9 Payment Confirmation Screen
[1.8](#__RefHeading___Toc513874104)

Figure 2.1 IPAC Main Menu [2.1](#__RefHeading___Toc513874105)

Figure 2.2 Payment/Collection Transaction Locator
[2.2](#__RefHeading___Toc513874106)

Figure 2.3 Transaction Not Found Error Message
[2.3](#__RefHeading___Toc513874107)

Figure 2.4 Payment/Collection Detail Selection
[2.4](#__RefHeading___Toc513874108)

Figure 2.5 Adjustment Review Detail [2.5](#__RefHeading___Toc513874109)

Figure 2.6 Adjustment Entry [2.6](#__RefHeading___Toc513874110)

Figure 2.7 Adjustment Confirmation [2.9](#__RefHeading___Toc513874111)

Figure 3.1 IPAC Main Menu [3.1](#__RefHeading___Toc513874112)

Figure 3.2 Zero Dollar Entry Screen [3.3](#__RefHeading___Toc513874113)

Figure 3.3 Zero Dollar Confirmation [3.5](#__RefHeading___Toc513874114)

Figure 4.1 IPAC Main Menu [4.1](#__RefHeading___Toc513874115)

Figure 4.2 Incomplete Transactions [4.2](#__RefHeading___Toc513874116)

Figure 5.1 Report Request [5.2](#__RefHeading___Toc513874117)

Figure 5.2 Report Statistics [5.2](#__RefHeading___Toc513874118)

Figure 5.3 Report Request Which Produced No Data
[5.3](#__RefHeading___Toc513874119)

Figure 5.4 IPAC Main Menu [5.4](#__RefHeading___Toc513874120)

Figure 5.5 IPAC Main Menu with Reports Menu
[5.4](#__RefHeading___Toc513874121)

Figure 5.6 Agency Special Requirements Report Request
[5.6](#__RefHeading___Toc513874122)

Figure 5.7 HeadQuarters Transaction Download Report Request
[5.10](#__RefHeading___Toc513874123)

Figure 5.8 HeadQuarters Transaction Download Report Statistics
[5.11](#__RefHeading___Toc513874124)

Figure 5.9 Unknown File Format [5.12](#__RefHeading___Toc513874125)

Figure 5.10 HeadQuarters Transactions Report Request
[5.13](#__RefHeading___Toc513874126)

Figure 5.11 IPAC Transaction Download Report Selection
[5.16](#__RefHeading___Toc513874127)

Figure 5.12 IPAC Transaction Download Report Statistics
[5.17](#__RefHeading___Toc513874128)

Figure 5.13 Unknown File Format [5.18](#__RefHeading___Toc513874129)

Figure 5.14 IPAC Transaction Report Selection
[5.19](#__RefHeading___Toc513874130)

Figure 5.15 Parent/Child Relationships Report Selection
[5.21](#__RefHeading___Toc513874131)

Figure 5.16 Predecessor/Successor ALCs Report Selection
[5.23](#__RefHeading___Toc513874132)

Figure 5.17 Treasury Reporting Requirements Report Selection
[5.26](#__RefHeading___Toc513874133)

Figure 5.18 Zero Dollar Transaction Report Selection
[5.27](#__RefHeading___Toc513874134)

Figure 6.1 IPAC Main Menu [6.1](#__RefHeading___Toc513874135)

Figure 6.2 Retrieve Report/Data Files
[6.2](#__RefHeading___Toc513874136)

Figure 6.3 Report/Data File List [6.3](#__RefHeading___Toc513874137)

Figure 6.4 Report Statistics [6.5](#__RefHeading___Toc513874138)

Figure 7.1 IPAC Main Menu [7.1](#__RefHeading___Toc513874139)

Figure 7.2 Report Retention Management ALC Entry
[7.2](#__RefHeading___Toc513874140)

Figure 7.3 No Reports Meeting the Criteria
[7.4](#__RefHeading___Toc513874141)

Figure 7.4 Report Retention Management
[7.4](#__RefHeading___Toc513874142)

Figure 7.5 Reports Flagged for Deletion
[7.6](#__RefHeading___Toc513874143)

Figure 7.6 Purge Report Data Files Confirmation
[7.6](#__RefHeading___Toc513874144)

Figure 7.7 Purge Report Data Files Completion Confirmation
[7.7](#__RefHeading___Toc513874145)

Figure 8.1 IPAC Main Menu [8.1](#__RefHeading___Toc513874146)

Figure 8.2 Parent Child Relationship Request
[8.2](#__RefHeading___Toc513874147)

Figure 8.3 Multiple ALCs for Initial Request Error
[8.4](#__RefHeading___Toc513874148)

Figure 8.4 Parent Child Relationship Request Status
[8.5](#__RefHeading___Toc513874149)

Figure 8.4 Parent Child Relationship Request Status (continued)
[8.5](#__RefHeading___Toc513874150)

Figure 8.5a Parent Child Relationship Add/Update Details (add)
[8.7](#__RefHeading___Toc513874151)

Figure 8.5b Parent Child Relationship Add/Update Details (update)
[8.7](#__RefHeading___Toc513874152)

Figure 8.6 Parent Child Relationship Confirmation (add/update)
[8.9](#__RefHeading___Toc513874153)

Figure 8.7 Parent Child Relationship Confirmation (delete)
[8.9](#__RefHeading___Toc513874154)

Figure 10.1 IPAC Main Menu [10.2](#__RefHeading___Toc513874155)

Figure 10.2 Pending Agency Special Requirements Request
[10.3](#__RefHeading___Toc513874156)

Figure 10.3 Store Agency Special Requirements Request
(Payment/Collection) [10.4](#__RefHeading___Toc513874157)

Figure 10.4 Store Agency Special Requirements Request (Adjustment)
[10.5](#__RefHeading___Toc513874158)

Figure 10.5 Pending Agency Special Requirements Request Confirmation
[10.7](#__RefHeading___Toc513874159)

Figure 11.1 IPAC Main Menu [11.1](#__RefHeading___Toc513874160)

Figure 11.2 View Special Requirements Status
[11.2](#__RefHeading___Toc513874161)

Figure 11.3 Agency Special Requirements Request Approval Status
[11.3](#__RefHeading___Toc513874162)

Figure 11.3 Agency Special Requirements Request Approval Status
(continued) [11.4](#__RefHeading___Toc513874163)

Figure 12.1 IPAC Main Menu [12.1](#__RefHeading___Toc513874164)

Figure 12.2 Billable Status Request [12.3](#__RefHeading___Toc513874165)

Figure 12.2 Billable Status Request (continued)
[12.3](#__RefHeading___Toc513874166)

Figure 12.3 Billable Status Entry [12.6](#__RefHeading___Toc513874167)

Figure 12.4a Billable Status Request Confirmation
[12.7](#__RefHeading___Toc513874168)

Figure 12.4b Billable Status Request Confirmation
[12.7](#__RefHeading___Toc513874169)

Figure 12.4c Billable Status Request Confirmation
[12.8](#__RefHeading___Toc513874170)

Figure 12.4d Billable Status Request Confirmation
[12.8](#__RefHeading___Toc513874171)

Figure 13.1 IPAC Main Menu [13.1](#__RefHeading___Toc513874172)

Figure 13.2 Agency Billable Status Change Request
[13.2](#__RefHeading___Toc513874173)

Figure 13.3 ALC Billable Status View
[13.3](#__RefHeading___Toc513874174)

Figure 13.4 View All Status [13.5](#__RefHeading___Toc513874175)

Figure 15.1 IPAC Main Menu [15.2](#__RefHeading___Toc513874176)

Figure 15.2 ALC Information [15.3](#__RefHeading___Toc513874177)

Figure 15.3 ALC Information Confirmation
[15.5](#__RefHeading___Toc513874178)

Figure 16.1 IPAC Main Menu [16.1](#__RefHeading___Toc513874179)

Figure 16.2 Broadcast Messages [16.2](#__RefHeading___Toc513874180)

Figure 17.1 IPAC Main Menu [17.1](#__RefHeading___Toc513874181)

Figure 17.2 Admin Processing Status Inquiry
[17.1](#__RefHeading___Toc513874182)

Figure 17.3 Admin Processing Status Inquiry Results
[17.2](#__RefHeading___Toc513874183)

Figure D.1 Netscape Navigator® Menu Bar
[D.1](#__RefHeading___Toc513874184)

Figure D.2 Netscape Navigator® Edit Menu
[D.1](#__RefHeading___Toc513874185)

Figure D.3 Netscape Navigator® Preferences/Navigator Dialog Box
[D.2](#__RefHeading___Toc513874186)

Figure D.4 Netscape Navigator® Preferences/Applications Dialog Box
[D.3](#__RefHeading___Toc513874187)

Figure D.5 Netscape Navigator® Edit Type Dialog Box
[D.4](#__RefHeading___Toc513874188)

Figure D.6 Netscape Navigator® Security Warning Dialog Box
[D.5](#__RefHeading___Toc513874189)

Figure D.7 Microsoft Internet Explorer® File Download Dialog Box
[D.6](#__RefHeading___Toc513874190)

Figure E.1 IE5 Enabling Cookies\--Step One
[E.2](#__RefHeading___Toc513874191)

Figure E.2 IE5 Enabling Cookies\--Step Two
[E.3](#__RefHeading___Toc513874192)

Figure E.3 IE5 Enabling Cookies\--Step Three
[E.4](#__RefHeading___Toc513874193)

Figure E.4 IE5 Enabling Cookies\--Step Four
[E.5](#__RefHeading___Toc513874194)

Figure E.5 Netscape Enabling Cookies\--Step One
[E.6](#__RefHeading___Toc513874195)

Figure E.6 Netscape Enabling Cookies\--Step Two
[E.7](#__RefHeading___Toc513874196)

Figure E.7 Netscape Enabling Cookies\--Step Three
[E.8](#__RefHeading___Toc513874197)

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########  IPAC Required Fields

Payment and Collection Transactions

  ---------------------------- ------------------------------------------
  ALC Contact                 Invoice Number\*

  Contact Telephone Number    Pay Flag\*

  Contact E-mail Address      Quantity

  Originating ALC             Unit Price\*

  Customer ALC                 Unit of Issue\*

  Amount                       Sender Treasury Account Symbol
                               (Appropriation)\*

  Obligating Document Number\* Receiver Department Code\*

  Purchase Order Number\*      
  ---------------------------- ------------------------------------------

Adjustment Transactions

  ---------------------------- ------------------------------------------
  ALC Contact                 Amount

  Contact Telephone Number    Original IPAC Document Reference Number

  Contact E-mail Address      Original Accomplished Date

  Originating ALC             Original Accounting Date

  Customer ALC                 
  ---------------------------- ------------------------------------------

[Zero Dollar Transactions\*\*]{.underline}

  ---------------------------- ------------------------------------------
  ALC Contact                 Originating ALC

  Contact Telephone Number    Customer ALC

  Contact E-mail Address      
  ---------------------------- ------------------------------------------

>  system generated based on user profile
>
> \* fields that will be required in IPAC but were not required in OPAC
>
> \*\* zero dollar transactions are a new transaction type implemented
> in IPAC

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########  Configuring Netscape Navigator® to save PDF files

If your Netscape Browser does not give you the option to save a .PDF
file to disk, you will need to reconfigure this file type in Navigator.
Select Edit from Netscape's Menu Bar.

![](media/image107.png){width="5.992361111111111in"
height="0.8020833333333334in"}

[]{#__RefHeading___Toc513874184 .anchor}Figure D.1 Netscape Navigator®
Menu Bar

A drop-down menu similar to that shown in Figure D.2 will display.

![](media/image108.jpeg){width="5.995138888888889in"
height="2.5708333333333333in"}

[]{#__RefHeading___Toc513874185 .anchor}Figure D.2 Netscape Navigator®
Edit Menu

The "Preferences" command on the Edit Menu displays a Preferences dialog
box as shown in Figure D.3

![](media/image109.png){width="5.999305555555556in"
height="4.147222222222222in"}

[]{#__RefHeading___Toc513874186 .anchor}Figure D.3 Netscape Navigator®
Preferences/Navigator Dialog Box

In the Category window, choose Navigator/Applications and a Description
window will display as shown in Figure D.4

![](media/image110.jpeg){width="5.988194444444445in"
height="4.052777777777778in"}

[]{#__RefHeading___Toc513874187 .anchor}Figure D.4 Netscape Navigator®
Preferences/Applications Dialog Box

In the Description select **AcroRd32 File** (or **AcroRd16 File**) and
click Edit.

The Edit Type dialog box will display. Leave all of the options as you
find them with the exception of the "Ask me before opening downloaded
files of this type" box. Click this box to insert a check mark.

![](media/image111.jpeg){width="5.9944444444444445in"
height="4.052777777777778in"}

[]{#__RefHeading___Toc513874188 .anchor}Figure D.5 Netscape Navigator®
Edit Type Dialog Box

Click "OK" to save your change and close this dialog box, and "OK" again
to close the Navigator/Applicator dialog box. This will return you to
the main Netscape screen.

The next time you choose a PDF file as your output option from a
**Report Statistics** screen, you should see the Security Warning dialog
box referenced the in *Introduction* and shown in Figure D.6.

![](media/image112.jpeg){width="5.989583333333333in"
height="3.8958333333333335in"}

[]{#__RefHeading___Toc513874189 .anchor}Figure D.6 Netscape Navigator®
Security Warning Dialog Box

In Microsoft's Internet Explorer you cannot accidentally configure the
MIME type for PDF files only to open without the option of being saved.
The option "Always ask before opening this type of file" is dimmed and
the check mark cannot be removed from the "File Download" dialog box for
.pdf, .exe or .com files.

![](media/image113.jpeg){width="5.998611111111111in"
height="4.293055555555555in"}

[]{#__RefHeading___Toc513874190 .anchor}Figure D.7 Microsoft Internet
Explorer® File Download Dialog Box

########  Configuring Browsers to Accept Cookies

##  {#section-171 .unnumbered}

### What are Cookies? {#what-are-cookies .unnumbered}

A cookie is a file sent to a web browser by a web server. It is used to
store information about users and their preferences so the server does
not have to repeatedly request the information. When the browser
requests additional files, the cookie information is sent back to the
server.

The name "cookies" comes from \"magic cookies\" which are tokens used in
the UNIX operating system. (An alternate theory is that the name comes
from the story of Hansel and Gretel, who marked their path through the
woods by dropping crumbs along their trail.)

Session cookies reside in your computer\'s memory until you close your
browser. Long term cookies are written to your hard drive. Cookies can
store information that you enter during your browser session, but they
cannot read information stored in your computer.

Cookies are simple text files and cannot execute programs on your
computer. You can use a text editor to view cookie files. In Netscape®
Communicator 4.75, the file is called **cookies.txt** and is located in
the same folder as Netscape. Macintosh users can find it in the Netscape
folder in the System/Preferences folder. Internet Explorer creates
separate files for each cookie and stores them in folders named
**Cookies** or **Temporary Internet Files**.

### What are the IPAC System Cookie Requirements? {#what-are-the-ipac-system-cookie-requirements .unnumbered}

The IPAC System Cookie Policy, as stated on the **IPAC System Main
Menu** is:

> **Cookie Policy:** The Department of Treasury, Financial Management
> Service Application web sites require and use a cookie for maintaining
> a connection. This session cookie contains a system generated ID only,
> is stored in memory and automatically deleted when your browser is
> closed.
>
> Long-term (written to your hard-drive) cookies are also used to
> maintain optional preferences. These cookies only contain such
> preference settings; they do not contain uniquely identifying
> information and are not used for tracking purposes.

To access the IPAC applications, **cookies MUST be enabled.** The
default value for most browsers, including Microsoft® Internet Explorer
5 and Netscape® Communicator 4.75, is that cookies are enabled. If you
receive a error message regarding cookies when trying to access the IPAC
applications on the Internet, check your browser settings to be sure
that cookies are enabled.

If you or your agency are uncomfortable with having cookies enabled in
your browser, you may choose "Prompt" as your cookie setting in
Microsoft Internet Explorer 5.0 (see Figure E.4) or "Warn me before
accepting a cookie" in Netscape Communicator 4.75 (see Figure E.7). You
must still accept any cookies sent by the IPAC applications, but the
warning will remind you of your cookie setting when you are accessing
other sites through your browser. (This warning can quickly become
irritating, so use this setting only if required by policy.)

##  {#section-172 .unnumbered}

### Controlling Cookies in Microsoft® Internet Explorer 5 {#controlling-cookies-in-microsoft-internet-explorer-5 .unnumbered}

To configure your cookie settings, open Internet Explorer and from the
menu bar, select **Tools** \> **Internet Options** as shown in Figure
E.1

![](media/image114.jpeg){width="5.998611111111111in" height="1.8in"}

[]{#__RefHeading___Toc513874191 .anchor}Figure E.1 IE5 Enabling
Cookies\--Step One

On the **Internet Options** window click the **Security** tab as shown
in Figure E.2

![](media/image115.jpeg){width="3.7527777777777778in"
height="4.197222222222222in"}

[]{#__RefHeading___Toc513874192 .anchor}Figure E.2 IE5 Enabling
Cookies\--Step Two

On the **Internet Options** **Security** window click the **Custom
Level** button. As shown in Figure E.3.

![](media/image116.jpeg){width="3.740972222222222in"
height="4.172916666666667in"}

[]{#__RefHeading___Toc513874193 .anchor}Figure E.3 IE5 Enabling
Cookies\--Step Three

In the **Settings window**:

1)  Scroll down to the **Cookies** area.

2)  In the \"Allow cookies that are stored on your computer\" section,
    choose "Enable," or "Prompt."

3)  In the \"Allow per-session cookies (not stored)\" section, choose
    "Enable," or "Prompt. "

4)  Click "OK" to close the **Security Settings** window.

![](media/image117.jpeg){width="3.7777777777777777in"
height="4.333333333333333in"}

[]{#__RefHeading___Toc513874194 .anchor}Figure E.4 IE5 Enabling
Cookies\--Step Four

Click "OK" to close the Internet Options window.

### Controlling Cookies in Netscape® Communicator 4.75 {#controlling-cookies-in-netscape-communicator-4.75 .unnumbered}

To configure your cookie settings, open Netscape Communicator and from
the menu bar, select **Edit** \> **Preferences** as shown in Figure E.5

![](media/image118.jpeg){width="5.989583333333333in"
height="3.015277777777778in"}

[]{#__RefHeading___Toc513874195 .anchor}Figure E.5 Netscape Enabling
Cookies\--Step One

In the **Preferences** window, click the Advanced category as shown in
Figure E.6.

![](media/image119.jpeg){width="5.999305555555556in"
height="4.999305555555556in"}

[]{#__RefHeading___Toc513874196 .anchor}Figure E.6 Netscape Enabling
Cookies\--Step Two

In the **Preferences, Advanced** window, under **Cookies** select
"**Accept all cookies**" or "**Accept only cookies that get sent back to
the originating server"** as shown in Figure E.7.

![](media/image120.jpeg){width="5.995138888888889in"
height="5.0993055555555555in"}

[]{#__RefHeading___Toc513874197 .anchor}Figure E.7 Netscape Enabling
Cookies\--Step Three

Click "OK" to save your new configuration and close the **Preferences**
window.

######## Roles and Functions

**IPAC Application User Roles and Functions**

+-------------------------+--------------------------------------------+
| User Role               | Function Performed                         |
+-------------------------+--------------------------------------------+
| IPAC Reports            | -   Display Messages                       |
|                         |                                            |
|                         | -   Access to the following reports:       |
|                         |                                            |
|                         | > Agency Special Requirements              |
|                         | >                                          |
|                         | > Headquarters Transaction Download        |
|                         | >                                          |
|                         | > Headquarters Transactions                |
|                         | >                                          |
|                         | > IPAC Transaction Report Download         |
|                         | >                                          |
|                         | > IPAC Transaction Report Selection        |
|                         | >                                          |
|                         | > Parent/Child Relationships               |
|                         | >                                          |
|                         | > Predecessor/Successor ALCs               |
|                         | >                                          |
|                         | > Treasury Reporting Requirements          |
|                         | >                                          |
|                         | > Zero Dollar Transaction                  |
|                         |                                            |
|                         | -   Retrieve Reports/Data Files (future    |
|                         |     release)                               |
|                         |                                            |
|                         | -   Report Retention Management            |
+-------------------------+--------------------------------------------+
| IPAC User               | Same access rights as the IPAC Reports     |
|                         | role, plus                                 |
|                         |                                            |
|                         | -   Payment                                |
|                         |                                            |
|                         | -   Collection                             |
|                         |                                            |
|                         | -   Adjustment                             |
|                         |                                            |
|                         | -   Zero Dollar                            |
|                         |                                            |
|                         | -   Incomplete Transactions                |
|                         |                                            |
|                         | -   Agency Special Requirements Request    |
|                         |     Status                                 |
+-------------------------+--------------------------------------------+
| IPAC Supervisor         | Same access rights as the IPAC Reports     |
|                         | role, plus                                 |
|                         |                                            |
|                         | -   Agency Billable Request                |
|                         |                                            |
|                         | -   Agency Billable Status                 |
|                         |                                            |
|                         | -   Request Special Requirements           |
|                         |                                            |
|                         | -   Agency Special Requirement Request     |
|                         |     Status                                 |
|                         |                                            |
|                         | -   Request Parent/Child Relationship      |
|                         |                                            |
|                         | -   Update Agency Information              |
+-------------------------+--------------------------------------------+
| Bulk File Submitter     | -   Submit bulk IPAC transactions          |
|                         |                                            |
|                         | ```{=html}                                 |
|                         | <!-- -->                                   |
|                         | ```                                        |
|                         | -   Display Messages                       |
|                         |                                            |
|                         | -   Access to Bulk Confirmation/Rejection  |
|                         |     Report                                 |
|                         |                                            |
|                         | -   Retrieve Reports/Data Files (future    |
|                         |     release)                               |
|                         |                                            |
|                         | ```{=html}                                 |
|                         | <!-- -->                                   |
|                         | ```                                        |
|                         | -   Report Retention Management            |
+-------------------------+--------------------------------------------+
| IPAC System Log         | -   Admin Processing Status                |
+-------------------------+--------------------------------------------+

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######## Military Time Conversion Chart

Military Time Conversion Chart

  ----------------------------------- -----------------------------------
  24 hour clock (Military Time)       12 hour clock

  0100                                1:00am

  0200                                2:00am

  0300                                3:00am

  0400                                4:00am

  0500                                5:00am

  0600                                6:00am

  0700                                7:00am

  0800                                8:00am

  0900                                9:00am

  1000                                10:00am

  1100                                11:00am

  1200                                12:00pm

  1300                                1:00pm

  1400                                2:00pm

  1500                                3:00pm

  1600                                4:00pm

  1700                                5:00pm

  1800                                6:00pm

  1900                                7:00pm

  2000                                8:00pm

  2100                                9:00pm

  2200                                10:00pm

  2300                                11:00pm

  0000                                12:00am
  ----------------------------------- -----------------------------------

\*Transactions, reports and data files will be time stamped Eastern
Standard Time.

This page intentionally left blank.

######## Transaction Field Lengths

Transaction Field Lengths

  ------------------------------------------------------ ----------------
  Transaction Data Entry Field                           Field Length

  Account Classification Reference Number (ACRN)         12

  Accounting Classification Code                         16

  ACT (Trace Number)                                     15

  CLIN (Contract Line Item Number)                       6

  Contact Phone                                          17

  Contract Number                                        17

  Cross Reference Document Reference Number              8

  Detail Amount                                          14

  DOD Activity Address Code                              15

  FSN/AAA/ADSN (Fiscal Station Number)                   8

  Invoice Number                                         22

  JAS Number                                             30

  Job (Project) Number                                   20

  Miscellaneous Information                              320

  Obligating Document Number                             17

  Purchase Order Number                                  22

  Quantity                                               12

  Receiver Dept. Code                                    2

  Receiver Treasury Account Symbol                       21

  Requisition Number                                     15

  Sender Treasury Account Symbol                         21

  Transaction Contact                                    60

  Transaction Description                                320

  Unit of Issue                                          2

  Unit Price                                             19
  ------------------------------------------------------ ----------------

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########  Glossary of Terms and Acronyms

Accounting Classification Code The code or number which identifies a
project or mission and is supplied to the biller by the customer on the
original request for goods or services.

Accomplished Date The date an IPAC transaction was successfully
processed by the IPAC System.

Accounting Date The last date of the month during which date a
transaction was processed through the IPAC System.

**ACT** (**AC**counting **T**race Number) A user assigned identification
number which enables back end systems to match-up transactions.

**ACRN** (**A**ccount **C**lassification **R**eference **N**umber)
Identifies a line of accounting on a contract.

Adjustment Transaction initiated by the recipient of a payment or
collection to remedy an incorrect or erroneous transaction. Adjustments
can only be used to reduce (adjust down) the original transaction
amount, and may only be processed against a payment or collection that
is 90 days old or less.

Agency Federal Government Agency

**ALC** (**A**gency **L**ocation **C**ode) A 3-digit (Regional Finance
Centers), 4-digit (Non-Treasury Disbursing Offices) or 8-digit (Treasury
Disbursing Offices) identifier assigned by FMS for Treasury reporting
purposes. The first two digits on the 8-digit ALC identify the
department or agency, the third and fourth digits identify the
particular bureau within the department, and the remaining four digits
identify the particular agency account section within that bureau.

**Appropriation Symbol** Former name of the Treasury Account Symbol.

**Browser** A software package used to display documents on the
Internet. IPAC supports both Microsoft Internet Explorer and Netscape
Navigator.

**CLIN** (**C**ontract **L**ine **I**tem **N**umber) The number of an
item specified within a contract.

Collection Originator of the transaction collects funds from their
trading partner. Initiated as an unsolicited transaction by the
[ALC]{.underline} to collect funds from the [Customer ALC]{.underline}.

**Contact Phone** The complete telephone number (including country code
if outside the US and area code) of the transaction contact.

**Contract Number** Unique number used to identify a contract between
two trading partners. This is a new field.

CSV (Comma Separated Values) (comma delimited) A file format that
separates data fields with commas. The character data is usually
surrounded by quotes. This file format is frequently used to import and
export data between different programs.

**Department Code** The first 2 digits used in Federal Account Symbols
and Agency Location Codes that indicate the department reporting
transactions. A complete listing of Department codes (also called Agency
Code or Agency Index Code) appears in the *TFM FAST BOOK* at
[[www.fms.treas.gov/fastbook/index.html]{.underline}](../www.fms.treas.gov/tfm/fastbook).

**Detail Amount** The amount entered by the user on the detail section
of the transaction screens. IPAC does not automatically calculate this
amount from the Quantity and Unit Price fields; however, the Quantity
multiplied by the Unit Price MUST equal the Detail Amount.

**DO Symbol** (**D**isbursing **O**ffice Symbol) Automatically assigned
when an agency becomes an IPAC user. Each ALC has a unique DO Symbol for
each IPAC application (IPAC, TRACS and RITS).

**Document Reference Number** The number that is automatically assigned
to a transaction when it is accepted by the IPAC System. It will be a
sequential number assigned by DO Symbol. This number, when combined with
a DO Symbol number will be unique.

**DOD Activity Address Code** (**D**epartment **o**f **D**efense
Activity Address Code) Identifies a Department of Defense activity
location.

**EDI** (**E**lectronic **D**ata **I**nterchange) The
computer-to-computer exchange of routine business information using a
standardized format.

**EDI Trading Partner** A business that has agreed to exchange business
information electronically.

**FMS** (**F**inancial **M**anagement **S**ervice) The U.S. Government's
financial manager, central disburser and collections agent as well as
its accountant and reporter of financial information. FMS is a bureau of
the Treasury Department.

**FPA** (**F**ederal **P**rogram **A**gency)

**FSN** (**F**iscal **S**tation **N**umber) An accounting station, a
subdivision of the ALC.

**GOALS II** (**G**overnment **O**n-Line **A**ccounting **L**ink
**S**ystem II) GOALS II is the system that allows FMS to receive agency
accounting data and forward it to various systems within FMS for final
processing and to distribute agency accounting reports.

**HTML** (**H**yper**T**ext **M**arkup **L**anguage) The document format
used on the World Wide Web.

**Invoice Number** The identification number of the Invoice sent by the
Biller listing the services rendered.

**IPAC** (**I**ntra-governmental **P**ayment **a**nd **C**ollection
System) An Internet based GOALS II application for inter-agency
transactions.

**JAS** Combination of **[J]{.underline}**ob Order Number,
**[A]{.underline}**ccounting Classification Record Number,
**[S]{.underline}**ite-ID (site identifier of processing center).

**Job (Project) Number** Can also be the Project Number.

**Logon ID** The 8 alphanumeric characters assigned to the user to
uniquely identify that user.

**Miscellaneous Information** An optional field for storing additional
information about a transaction.

**Obligating Document Number** The billing agency's internal accounting
document associated with a specific bill or disbursement.

**Pay Flag** A flag to indicate if the payment or collection is final or
partial.

Payment Originator of the transaction transfers funds to their trading
partner. Initiated as an unsolicited transaction by the
[ALC]{.underline} to disburse funds to the [Customer ALC]{.underline}.

**PDF** (**P**ortable **D**ocument **F**ormat) A file format, read with
an Adobe Acrobat™ reader, which allows documents to be displayed
identically between different operating system platforms. There are
Acrobat readers available for DOS, Windows, UNIX and Mac platforms.

**Purchase Order Number** The number of the document from the receiving
agency requesting goods or services.

**Quantity** The number of units (items, boxes, cartons, etc.) that are
being handled by the detail line of a transaction.

**Requisition Number** A number used between two trading partners to
identify a requisition.

**SGL** (**S**tandard **G**eneral **L**edger) A uniform chart of
accounts to standardize federal agency accounting. The SGL supports the
preparation of standard external reports required by central agencies.
The Office of Management and Budget's (OMB's) and FMS' regulations
require agencies to use the SGL to accumulate and report standard
financial data.

**TFM** (**T**reasury **F**inancial **M**anual) The official publication
on Treasury procedures for financial management and reporting. The TFM
is available on-line at:
[www.fms.treas.gov/tfm](http://www.fms.treas.gov/tfm).

**Transaction Contact** The name of the person to call if there are
questions about the item of the transaction.

**Transaction Description** A description of the transaction.

**Treasury Account Symbol** Formerly the Appropriation Symbol, the
account number assigned by the Treasury to classify agency transactions.

**TSV** (**T**ab **S**eparated **V**alues) (tab delimited) A file format
that uses tab characters (ASCII 9) as separators between fields. Unlike
comma delimited (CSV) files, the character data is not usually
surrounded by quotes. This file format is used to transfer data between
different programs.

**Unit of Issue** The standard unit by which the item is sold or
measured. (BX = Box, EA = Each, TN = Ton, etc.)

**Unit Price** The price for each individual piece in a line item of an
order, payment, invoice, etc.

**URL** (**U**niform **R**esource **L**ocator) Specifies the location of
a resource residing on the Internet or an intranet. A complete URL
consists of a scheme (such as HTTP or FTP), followed by a colon, a
server name, and the path of a resource (for example:
*http://www.fms.treas.gov/tfm*).

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**Index**

Adjustment, 2.1

accessing, 2.2

detail selection, 2.4

Document Reference Number, 2.1

Adjustment Entry

data entry screen, 2.6

detail, 2.4, 2.7

function buttons, 2.5

header, 2.4, 2.6

Adobe Acrobat Reader®

how to use, I.17

printing from, I.17

Agency Billable Request, 12.1

Agency Billable Status

Data Columns, 13.6

viewing, 13.1

Agency Billable Status View, 13.1

Agency Information

data fields, 15.3

Update, 15.1

Agency Special Requirements

accessing the function, 11.1

field names, 11.4

request stataus, 11.1

Sample Report, A.2

Agency Special Requirements Report, 5.6

ALC

data entry field, I.23

ALC Information

data fields, 15.3

Update, 15.1

ALC Special Requirements

accessing the function, 11.1

field names, 11.4

request stataus, 11.1

Assumptions

about the user, I.2

Asterisks for required fields, I.6

Billable Request, 12.1

Billable Status

confirmation, 12.8

data entry, 12.6

Browser Buttons

don\'t use forward and backward, I.4

Button Formats, I.5

Conventions

field names, I.3

references to other sections, I.3

screen buttons, I.3

screen names, I.3

Conventions Used in this Manual, I.3

Cookies, E.1

configuring browser, E.1

definition, E.1

enable, E.2

enabled, I.22. *See Appendix E*

Internet Explorer, E.2

long term, E.1

Netscape Communicator, E.6

policy, I.22, E.1

Prompt, E.2

session, E.1

Warn, E.2

Cookies subdirectory, E.1

cookies.txt, E.1

CSV Format, 5.11, 5.17

Currency Formats, I.6

Cursor Movement, I.4

Date Formats, I.6

Display Messages

accessing function, 16.1

screen, 16.2

EDI Activity Report, 5.8

EDI Trading Partner, 14.1

Error Messages, I.7

FMS/Agency Request Partner Profile Information, 5.9

Footer Comments, I.8, I.9

Format

currency, I.6

date, I.6

telephone number, I.6

time, I.6

Glossary. *See* *Appendix I*

HeadQuarters Transaction Download, 5.10

HeadQuarters Transaction Download

Sample Report, A.4

Headquarters Transactions

Sample Report, A.8

HeadQuarters Transactions, 5.13

Help Screens, I.7

HTML Format Documents

Printing - one page only, I.12

Viewing, I.12

InComplete Transactions, 4.1

accessing, 4.1

completing, 4.3

selecting, 4.2

IPAC

definition, I.1

purpose, I.1

IPAC Main Menu, I.22, 1.1

Option Buttons, I.24

IPAC System Main Menu, I.21

IPAC Transaction Report Download, 5.16

Sample Report, A.12

IPAC Transaction Report Selection, 5.19

Sample Report, A.16

Long Term Cookies, E.1

Magic Cookies, E.1

Must See system messages, I.20

Organization of the Manual, I.2

Parent/Child Relationship

request data entry screen, 8.2

Parent/Child Relationship Information, 9.1

Parent/Child Relationships Report

Sample Report, A.20

Payment, 1.1

Payment Entry

accessing, 1.2

confirmation screen, 1.8

data entry screen, 1.2

detail section, 1.4

header section, 1.3

Special Requirements, 1.7

title bar, 1.2

PDF Format Document

about, I.13

help, I.17

printing, I.15

viewing, I.15

Predecessor/Successor ALCs Report, 5.23

Predecessor/Successor Report

Sample Report, A.22

Printing Documents, I.8

Relationships Report, 5.21

Report

Agency Special Requirements, 5.6

EDI Activity, 5.8

FMS/Agency Request Partner Profile Information, 5.9

HeadQuarters Transaction Download, 5.10

HeadQuarters Transactions, 5.13

IPAC Transaction Report Download, 5.16

IPAC Transaction Report Selection, 5.19

Predecessor/Successor ALCs, 5.23

Relationships, 5.21

Store & Distribute Activity Info, 5.25

Treasury Reporting Requirements, 5.26

Report File Description, I.8, I.9

Report Footer Comments

sample, I.10

Report Request form, 5.1

function buttons, 5.2

Report Request Form

data entry fields, I.9

function buttons, I.10

Report Retention Management

ALC entry, 7.2

confirmation screen, 7.7

Report Retention Management Function

accessing, 7.1

Report Statistics, I.11

function buttons, I.11

menu choices, I.11

Report Statistics screen

function buttons, 5.2

Report Viewer

function buttons, I.12

Reports, 5.1

accessing the function, 5.3

date and time formats, 5.1

deleting, 7.3

generating, 5.1

no data produced, 5.3

not produced, 5.3

viewing and printing, 5.1

Required Fields

asterisks, I.6

Retrieve Report/Data Files, 6.1

accessing function, 6.1

data entry form, 6.2

file list, 6.3

Sample Report

Agency Special Requirements, A.2

HeadQuarters Transaction Download, A.4

Headquarters Transactions, A.8

IPAC Transaction Report Download, A.12

IPAC Transaction Report Selection, A.16

Parent/Child Relationships Report, A.20

Predecessor/Successor Report, A.22

Treasury Reporting Requirements, A.24

Zero Dollar Transaction, A.26

Sample Reports. *See* *Appendix A*

Security Login, I.19

Sender SGL Accounts, 1.5

Session Cookies, E.1

SGL Accounts

adjustment, 2.8

payment, 1.5

SGL Payment

entry screen, 1.5

Special Requirements, 1.7

accessing the function, 10.1, 11.1

data entry form, 10.4

definition, 10.1

field names, 11.4

request, 10.1

request stataus, 11.1

store, 10.4

view pending, 10.3

Standard Buttons, I.4

Cancel, I.5

Clear, I.5

Finished, I.4

Help, I.5

OK, I.5

Print, I.5

Return to IPAC Main Menu, I.5

Standard General Ledger accounts, 1.5

Store & Distribute Activity Info Report, 5.25

System Requirements

IPAC, I.1

Table of Figures. *See* *Appendix B*

Telephone Number Formats, I.6

Time Formats, I.6

Title Bars, I.3

Treasury Reporting Requirements

Sample Report, A.24

Treasury Reporting Requirements Report, 5.26

TSV Format, 5.11, 5.17

Unknown File Format, 5.12, 5.18

Update Agency Information, 15.1

Update ALC Information, 15.1

User

assumptions about, I.2

qualifications, I.2

Viewing Documents, I.8

Zero Dollar, 3.1

accessing the function, 3.1

entry, 3.2

Zero Dollar Transaction

Sample Report, A.26

Zero Dollar Transaction Report, 5.27

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