LAYUP PLAN

FOR

M/V CAPE HORN

**RO/RO VESSEL**

**OWNED BY:**

**U. S. GOVERNMENT**

**DEPARTMENT OF TRANSPORTATION**

**MARITIME ADMINISTRATION**

**SAN FRANCISCO, CALIFORNIA**

**(415) 774-2580**

**MANAGED BY:**

**MARINE TRANSPORT LINES, INC.**

**WEEHAWKEN, NEW JERSEY**

**(201) 330-0200**

LAYUP PLAN

FOR

M/V CAPE HORN

**RO/RO VESSEL**

**OWNED BY:**

**U. S. GOVERNMENT**

**DEPARTMENT OF TRANSPORTATION**

**MARITIME ADMINISTRATION**

**SAN FRANCISCO, CALIFORNIA**

**(415) 774-2580**

**MANAGED BY:**

**MARINE TRANSPORT LINES, INC.**

**WEEHAWKEN, NEW JERSEY**

**(201) 330-0200**

**INDEX**

**SECTION**

**[NUMBER]{.underline} [TITLE]{.underline} [PAGE NUMBER]{.underline}**

a.1 AFTER ACTION REPORT a-1

a.2 TURNOVER LETTERS a-1

a.3 CASUALTY REPORTS a-1

a.4 MACHINERY HISTORY RECORDS a-1

a.5 RRF - MAINTENANCE AND REPAIR TRACKING SYSTEM (MARTS) a-2

a.6 PRE-LAYUP SEA TRIAL AND SURVEY REPORT a-2

b.0 DEFERRED VOYAGE REPAIR SPECIFICATIONS b-1

b.1 SHIPBOARD PROCEDURES \-- DVRS-IDENTIFICATION b-1

b.1.1 AFTER ACTION REPORT b-1

b.1.2 TURNOVER LETTERS b-2

b.1.3 CASUALTY REPORTS b-2

b.1.4 MACHINERY HISTORY b-3

b.1.5 RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (MARTS) b-3

b.1.6 SHIPBOARD ALLOWANCE PROGRAM b-4

b.1.7 RUNNING REPAIR LIST b-4

b.2 SHIPBOARD PROCEDURES - DVRS PREPARATION b-4

b.3 SHORESIDE PROCEDURES - DVRS IDENTIFICATION b-5

b.3.1 REVIEW OF SHIPBOARD PREPARED ITEMS b-6

b.3.2 INCORPORATION OF AFTER ACTION REPORT b-6

b.3.3 UTILIZATION OF WORK PLAN b-6

b.4 SHORESIDE PROCEDURES - DVRS PREPARATION b-7

c.0 OUTSTANDING ABS/USCG ITEMS c-1

c.1 SHORESIDE PROCEDURES - ABS/USCG ITEM IDENTIFICATION c-1

c.2 SHORESIDE PROCEDURES - ABS/USCG ITEM PREPARATION c-2

d.0 LAYUP SPECIFICATION - PRODUCTION, ISSUE, AND AWARD d-1

d.1 SPECIFICATION PRODUCTION d-1

d.2 IFB ISSUANCE d-5

d.3 CONTRACT AWARD d-6

e.0 LAYUP PREPARATIONS - SHIPBOARD e-1

e.1 CREW CHECK-OFF LIST e-1

e.2 MACHINERY PREPARATION e-6

e.2.1 MAIN PROPULSION DIESEL ENGINES e-6

e.2.2 SHIP\'S SERVICE DIESEL GENERATORS e-7

e.2.3 FRESH WATER GENERATOR e-7

e.2.4 PIPING SYSTEMS e-7

e.2.5 BALLAST SYSTEM e-7

e.2.6 BILGE SYSTEM HOLDING TANKS e-7

e.2.7 MOORING AND CARGO SYSTEM GEAR AND EQUIPMENT e-7

e.2.8 LAYUP EQUIPMENT e-8

f.0 PRE LAYUP TRIALS, ANALYSIS, AND SURVEY f-1

f.1 PURPOSE f-1

f.2 PERSONNEL f-1

f.3 PROCEDURES f-1

**SECTION**

**[NUMBER]{.underline} [TITLE]{.underline} [PAGE NUMBER]{.underline}**

f.4 VIBRATION ANALYSIS f-1

f.5 THERMOGRAPHIC ANALYSIS f-1

f.6 ENGINE MONITORING f-2

f.7 SEA TRIAL INSTRUCTIONS f-2

f.7.1 SEA TRIAL FORM f-3

f.8 DEFICIENCY REPORTS f-35

f.8.1 INSTRUCTIONS FOR COMPLETING DEFICIENCY REPORT f-36

f.9 HABITABILITY FORM INSTRUCTIONS f-41

f.9.1 HABITABILITY SURVEY f-42

h.0 MATERIAL MANAGEMENT PROCEDURE h-1

h.1 STORES h-1

h.2 PROVISIONS h-3

h.3 PILFERABLE/CONTROLLED h-8

h.4 SLOP CHEST h-9

h.5 FIREARMS h-9

h.6 MEDICINE LOCKER h-9

h.7 HAZARDOUS MATERIALS h-10

i.0 CREW PHASE DOWN i-1

j.0 SECURING PLANT AND MACHINERY j-1

j.1 ABBREVIATED LAYUP j-1

j.1.1 FULLY OPERATIONAL SYSTEMS j-1

j.1.2 STANDBY OPERATION SYSTEMS j-2

j.1.3 SECURING, MAINTAINING, TESTING, OF STANDBY SYSTEMS j-2

j.2 FULL LAYUP j-3

k.0 LAYUP - REQUIRED EQUIPMENT STATUS k-1

l.0 MOVEMENT TO LAYUP SITE l-1

m.0 MOORING AT LAYUP SITE m-1

m.1 MOORING - SINGLE OR NESTED m-2

m.2 HEAVY WEATHER CONTINGENCY m-3

n.0 ACTIVATION OF RETENTION ALARMS n-1

o.0 MULTIPLE VESSEL LAYUP PROCEDURES o-1

o.1 PORT ENGINEER RESPONSIBILITIES o-1

p.0 LAYUP PLAN REVIEW AND UPDATE p-1

q.0 VESSEL UPGRADE RECOMMENDATIONS q-1

**FORWARD**

Planning for proper vessel layup following operations is critical to the
RRF Program effectiveness. During layup, each vessel may require repairs
and preservation. If cost effective and funds are available, major
regulatory requirements including inspections and surveys will be
conducted to avoid the need for a separate follow-up industrial period
during the Phase IV Maintenance program.

The intent of this **LAYUP PLAN** is to systematically and efficiently
prepare the vessel for Phase V (Layup) under two conditions:

> a\. While at the out-port site where the vessel is in Phase IV
> (Maintenance).
>
> b\. Directly following a Phase O (Operation).

The scope and depth of this **LAYUP PLAN** are determined by the
required MARAD readiness status and contingency usage in an armed
services exercise. The importance of RO/RO capabilities to rapid
military response has been fully appreciated in recent years. With this
in mind, this plan has been devised with the intent of implementing an
abbreviated layup which would enhance the ability to be ready for sea
quickly. A full layup is also addressed in detail.

Abbreviated layup conditions for the vessel are:

> a\) To be moored at a layberth facility with complete services (shore
> power, water, phone).
>
> b\) To be manned by a ROS crew of approximately ten (10), including
> officers and unlicensed personnel.
>
> c\) To be maintained and preserved by the ROS crew so that it may be
> activated and made ready-for-sea (RFS) within four (4) days.

Full layup conditions for the vessel are:

> a\) To be moored at a layberth facility with complete services (shore
> power, water, phone).
>
> b\) To be under dehumidification with retention alarm systems
> operating.
>
> c\) To be idle and manned only with a two man \"Retention\" crew.

This **LAYUP PLAN** incorporates, directly and by reference, the MTL
**OPERATIONAL PLAN** for RRF Vessels, the MARAD **RRF OPERATIONS
MANAGEMENT MANUAL** (TE-1 of the contract), the MARAD **STANDARD LAYUP
PROCEDURES** (TE-1 Appendix J), MARAD **RRF SUPPLY MANAGEMENT PROGRAM
MANUAL** (TE-5 of the contract), and other appropriate MARAD
instructions and directives.

This plan is not a static document. Recipients of this document are
encouraged to make suggestions for its improvement. These suggestions
will be considered for inclusion in future revisions of this document.
Changes/revisions to this **LAYUP PLAN** will be made from time to time.
These changes will be consecutively numbered and should be so noted in
the RECORD OF CHANGES page located at the front of this plan.

**LAYUP SPECIFICATION - PORT STAFF UPDATES**

> Following a Phase V (Activation) or Phase O (Operation), MTL, as the
> Ship Manager, shall assess the need for repairs, regulatory body
> inspections, surveys and upgrades, and complete and proper vessel
> lay-up. The vessel\'s assigned Port Engineer shall work in concert
> with the Master and Chief Engineer to update the Layup Specification.
> As an aid in producing accurate and concise specifications, the MTL
> Port Staff shall consult the following vessel documents:

After Action Report

Turnover Letters

Casualty Reports

Machinery History Records

RRF - Maintenance and Repair Tracking System (MARTS)

Running Repair List

Pre-Layup Sea Trial and Survey Report

> A summary of how MTL Port Staff may utilize these documents is as
> follows (further information on shipboard participation in these
> documents is provided in Section a.2 and a.6).

**a.1 AFTER ACTION REPORT**

> MTL Port Staff shall refer to the most recent Activation and Operation
> After Action Report submitted by the vessel Master (these reports form
> the basis of the MTL Port Staff After Action Report). The summaries of
> casualties, problems, deferred voyage repairs, lessons learned and
> recommendations shall be outlined for inclusion in the draft of Layup
> Specifications.

**a.2 TURNOVER LETTERS**

> MTL Port Staff shall refer to the most recent Master/Chief Engineer
> Turnover Letters and incorporate cited deficiencies and
> recommendations in the draft of Layup Specifications.

**a.3 CASUALTY REPORTS**

> MTL Port Staff shall refer to recent CASREPS still outstanding, to
> determine what repairs, modifications, or upgrades may need to be
> incorporated in the Draft of Layup Specifications.

**a.4 MACHINERY HISTORY RECORDS**

> MTL Port Staff shall review summaries of Machinery History Records
> provided by the Vessel\'s Chief Engineer via the RRF MARTS program.
> Potential need for industrial assistance during layup can be noted and
> drafted into the Layup Specifications in this manner.

**a.5 RRF - MAINTENANCE AND REPAIR TRACKING SYSTEM (MARTS)**

> MTL Port Staff shall review the vessel\'s RRF-MARTS Tracking Module
> for outstanding deficiencies and consult with the MARAD Regional COTR
> as to inclusion of items into the Draft of Layup Specifications.

**a.6 PRE-LAYUP SEA TRIAL AND SURVEY REPORT**

> MTL Port Staff shall consult the findings contained in the Pre-Layup
> Sea Trial and Survey Report produced at the completion of Phase V
> (Activation) or Phase O (Operation). Noted deficiencies in vessel
> material condition shall be addressed in the Draft of Layup
> Specifications.

**b.0 DEFERRED VOYAGE REPAIR SPECIFICATIONS** \--DVRS

> It may be necessary or desirable, if time and circumstances permit,
> for certain of the repair items to be done with industrial assistance
> after the vessel enters the layup phase. This can be more easily
> accomplished and more cost effective if the items are prepared in
> specification format in order that the Port Engineer may bid the items
> to ship repair facilities in the nearby area. This option will be
> decided by the MARAD Regional COTR and the MTL Port Engineer based
> upon information supplied by the vessel as well as other
> considerations, such as local labor assistance availability,
> qualifications and rates.

**b.1 SHIPBOARD PROCEDURES \-- DVRS-IDENTIFICATION**

> Attention to the following requirements during the operational phase
> will enable a smooth transition to the deactivation phase and
> subsequent layup of the vessel. It is our objective to identify
> **[ALL]{.underline}** deficiencies, prepare them in specification
> format, and include them in the Layup Specification. The Master and
> Chief Engineer shall be responsible for ensuring that all of the
> instructions/directions contained in this Plan shall be carried out in
> a timely manner and that their reliefs are properly briefed and aware
> of these requirements.

**b.1.1 AFTER ACTION REPORT**

> In order that MTL will have the required information on hand to submit
> its AFTER ACTION REPORTS to MARAD at completion of Phase O the Master
> will be required to prepare and submit voyage summary reports to MTL
> at the completion of [each voyage]{.underline}. The initial report
> will start with activation and conclude with the end of the first
> voyage or deactivation. If Phase O consists of more than one voyage,
> the Master shall prepare and submit voyage summary reports for each
> voyage. The last report will start with the commencement of the final
> voyage and end with the deactivation of the vessel. The reports shall
> be submitted to MTL within five (5) days after the termination of a
> voyage, or if not possible (because of the vessel\'s schedule), the
> report shall be mailed from the next port. The reports shall contain
> at a minimum:

a\. Voyage number

b\. Dates voyage commenced and ended

c\. Ports of call and dates visited

d\. Copies of voyage summary sheets and abstracts

e\. Summary of operation casualties and repairs

f\. Summary of cargo operations

> g\. Summary of special incidents or significant circumstances worth
> noting
>
> h\. Lessons learned, observations, recommendations, pictures, etc.
>
> Of particular interest to MTL Port Staff are items g and h. In these
> sections please provide reference and background information to
> identify voyage repairs and deficiencies which can be deferred to
> layup.

**b.1.2 TURNOVER LETTERS**

> The proper relief of Masters and Chief Engineers is critical to
> maintaining Ready Reserve Force Vessel readiness. Pertinent ship and
> departmental orders, special equipment problems or limitations, and
> officer and crew talents or short comings must be brought to the
> attention of relief officers. These reports will be completed by each
> departing Master and Chief Engineer. The original will be handed to
> the officer\'s relief, one copy will be retained on board in the
> Master\'s ship files and one copy will be sent to MTL.
>
> In addition to the above, all licensed officers, Chief Steward and
> Ship\'s Electrician are requested to provide a turnover letter to the
> Master upon departure from the vessel. It shall be the Master\'s
> responsibility to advise these officers/ratings of this request at
> sign-on and obtain the letter at sign-off. The letter shall cite
> deficiencies and offer recommendations within the officer\'s/rating\'s
> respective areas. The Master shall retain one copy of each report on
> board in the ship\'s files and forward one copy to MTL.

**b.1.3 CASUALTY REPORTS**

> All casualty reports will be completed in full and kept up to date
> (SITCASREPs) as these reports will provide an important source of
> information for the preparation of the layup specification. There are
> two (2) different types of casualty reports which will be required:
>
> a\. MSC Casualty Reports. [MSC STANDARD OPERATING MANUAL
> (\"MSC-SOM\")]{.underline}, which has been placed on all RRF vessels,
> Chapter 2, Section 11, describes the requirements for all RRF ships
> reporting casualties. Masters and Chief Engineers will familiarize
> themselves with this section of the [MSC SOM]{.underline} and comply
> with these casualty reporting requirements.
>
> b\. USCG Casualty Reports. In addition to the MSC Casualty Reporting
> requirements, Masters must comply with statutory requirements of 46
> CFR. This may require the submission of a completed CG Form 2692,
> \"Report of Vessel Casualty\" to the USCG.

**b.1.4 MACHINERY HISTORY**

> The Chief Engineer is the onboard officer responsible for the
> maintenance of machinery and equipment history records. These records
> are to be maintained in a neat and well organized manner and are to be
> stored in the ship\'s engineering office. They are to be updated at
> least once each week from the Chief Engineer\'s personal notes and the
> First Assistant Engineer\'s work book. These records provide an
> excellent source document for ordering and maintaining spare parts for
> various machinery and equipment and, more importantly, by comparing
> entries over a period of time, trends may emerge which could warn of
> future trouble or need to alter the maintenance schedule. These
> records and the information an analysis of them provide an additional
> source of possible deficiencies to be included in the layup
> specification.

**b.1.5 RRF MAINTENANCE AND REPAIR TRACKING SYSTEM (MARTS)**

> Chief Engineers will ensure that they are thoroughly familiar with the
> MARTS program. A RRF-MARTS General User\'s Guide has been placed
> aboard each RRF vessel. The MARTS will be kept up to date and be
> available as a source document for any outstanding repairs or
> inspections when the layup specification is prepared or updated.
>
> RRF - MARTS was developed to provide consistent, precise and timely
> information on the scope and nature of deferred maintenance and repair
> of the RRF vessels to MARAD Headquarters. MARTS is used by MARAD
> Headquarters as the basis for budget and material readiness decisions.
> The primary function of RRF-MARTS is to provide a means for tracking,
> by MARAD and MTL personnel, the maintenance and repair deficiencies,
> actions and requirements for RRF vessels during Phase IV (Maintenance)
> and Phase O (Operations). The system will eventually consist of six
> (6) major modules: a Tracking Module, a Standards Module, a Reference
> Module, a System Manager Module, a Reports Module and a
> Documents/Forms Module. Phase 1 of RRF-MARTS has been completed and
> comprises the following modules and subsystems:
>
> a\. Tracking Module - Retention M&R Tracking Subsystem for the
> tracking of maintenance actions and deficiencies during
> retention/layup (Phase V).
>
> b\. Reference Module - Master Equipment Index (MEI) Database and
> System Application Codes (SAC) Database.
>
> c\. System Manager Module - General system maintenance, password
> security system, Table Maintenance and Import/Export of Data Files.
>
> Future efforts will address the development of additional databases
> for the References and Standards Modules and the incorporation into
> the Tracking Module of an Operations M&R Tracking Subsystem for the
> tracking of maintenance and repair actions performed during Phase O
> (Operations).
>
> Once the development of the Operations M&R Tracking Subsystem has been
> completed, this Plan will be modified to include this feature. This
> will eventually contain all known deficiencies outstanding at any one
> time and will be an importand source for layup specification
> deficiency items.

**b.1.6 SHIPBOARD ALLOWANCE PROGRAM**

> Proper inventory control and management is essential in order to
> ensure that the proper material support is provided to the vessel to
> sustain operations for an extended period. It is therefore important,
> at the time it enters layup, that the vessel has onboard, in shore
> based warehouses, or on order, sufficient spare parts to ensure
> successful activation and operation. The First Assistant Engineer is
> assigned collateral duties as onboard Logistics Manager Officer and is
> responsible for familiarity with MARAD logistics management procedures
> and keeping inventory current in accordance with [RRF Supply
> Management Program Manual]{.underline} instructions. This manual has
> been placed aboard the vessel.

**b.1.7 RUNNING REPAIR LIST**

> As the vessel\'s Repair Officer the Chief Engineer is responsible for
> maintaining a running repair list of all maintenance and repair items
> which are beyond the capabilities of the ship\'s crew to perform. The
> Chief Engineer will coordinate and edit a repair list that shall
> embrace all departments and include items submitted by the Deck and
> Steward Departments. These requirements shall be carefully reviewed so
> that any work which can be accomplished by the vessel\'s personnel can
> be put in hand. These items are to be typed in shipyard specification
> format (see b.2, PREPARATION OF REPAIR SPECIFICATIONS, below) and
> forwarded to MTL. The list is to be reviewed with the Port Engineer
> during visits to the vessel. Items which are required to be attended
> to immediately for the safe and efficient operation of the vessel will
> be handled as a voyage repair (industrial assistance) arranged by the
> MTL Port Engineer. Other items may be handled as a voyage repair or
> included in the layup specification, depending on time required for
> repair and budget available. This will be decided by the MARAD
> Regional COTR and the MTL Port Engineer.
>
> It is essential that the Chief Engineer as Repair Officer and the
> First Assistant as Logistics Manager Officer (see 2.1.6) develop an
> accurate list of anticipated repair parts and special materials
> required to complete items on the Running Repair List. This
> anticipated parts/materials list shall be incorporated within the
> Running Repair List and shall also be reviewed with the MTL Port
> Staff.

**b.2 SHIPBOARD PROCEDURES - DVRS PREPARATION**

> Utilizing the documents listed in b.1 SHIPBOARD PROCEDURES - DVRS
> IDENTIFICATION, the vessel\'s Chief Engineer shall prepare and submit
> repair specifications, in a timely manner, to MTL Port Staff. Each
> repair item should be written under a separate heading. The location
> and piece of equipment involved should be clearly stated. As a guide
> to avoid some of the omissions occurring on ship\'s repair lists, the
> following information is required:
>
> a\. PIPING RENEWALS - Include exact lengths, pipe sizes, whether
> shaped, flanged, welded, or coupled (type of coupling), details of
> offsticker, if any, and any known removals in way of the installation.
> Renewal of exact quantities of insulation and exact number and
> dimensions of hangers if these items are required. A sketch would be
> helpful. Height and type of staging if required.
>
> b\. VALVE REPAIRS AND RENEWALS - Include valve size, whether gate,
> globe or angle; flanged, welded or threaded connection. Items calling
> for valve renewal should indicate service median, pressure and
> temperature. State material of valve.
>
> c\. STEEL RENEWALS AND REINFORCING PLATES - Include location (frame
> number), exact dimensions and thickness, any special or high tensile
> steel requirements. Indicate if plate is shaped.
>
> d\. ELECTRIC WIRING RENEWALS OR INSTALLATIONS - Include exact lengths
> within reason, location, dimensions, size of conductor(s), number of
> conductors, type of insulation, protective covering and service.
> Include size and type of support hangers, junction boxes, extent of in
> way removals, staging, etc., if required.
>
> e\. ELECTRIC MOTOR AND GENERATOR REPAIRS AND CLEANING - Include as
> much identification as possible e.g., HP, KW, voltage, amperage, type
> of windings and bearings, if known. Include manufacturer\'s name,
> serial number and frame number.
>
> f\. MACHINERY - Include as much information as possible being sure to
> outline as much detail as to what repairs are to be accomplished. Give
> manufacturer\'s name and serial number. Reference to instruction books
> and drawings will be helpful.
>
> Outstanding requirements resulting from a casualty or classification
> inspection shall be written into specification format as above by the
> Chief Engineer.

**b.3 SHORESIDE PROCEDURES - DVRS IDENTIFICATION**

> Following the procedures outlined in Sections b.1 and b.2, the
> vessel\'s Master and Chief Engineer shall have submitted to MTL Port
> Staff those voyage repair items which they have identified as not
> being readiness/operational status degrading (can be deferred) and for
> which they have prepared detailed specifications.

**b.3.1 REVIEW OF SHIPBOARD PREPARED ITEMS**

> MTL Port Staff shall review the above items with regards to the
> feasibility and necessity of deferring them. Consideration shall be
> given as to whether it is logistically effective to defer an item.
> Concerns such as the following should be addressed.
>
> a\. Would the item conflict with or hinder previously scheduled work
> items (see b.3.3 UTILIZATION OF WORK PLAN).
>
> b\. Will technical representatives or specialized industrial
> assistance be available now or during the layup period, or otherwise
> engaged? When will facilities/special equipment be available? Can long
> lead time materials or parts be acquired in time or sufficient
> quantity?
>
> c\. Will it be economically cost effective to perform or defer an item
> given the additional costs/premiums incurred (see b. of above) to
> proceed with the item now or later.
>
> MTL Port Staff, in consultation with the appropriate MARAD personnel,
> shall make the determination as to whether or not to defer a voyage
> repair.
>
> MTL Port Staff shall review the specifications of the items it has
> chosen to defer for accuracy, clarity, detail, regulatory
> requirements, and contractual form.

**b.3.2 INCORPORATION OF AFTER ACTION REPORT**

> MTL Port Staff shall incorporate the most recent Port Staff-After
> Action Report into the review process to identify deferred voyage
> repair items. Particularly the following shall be noted:
>
> a\. Problems and recommendations for correction.
>
> b\. The listing of deferred voyage repairs and recommendations.
>
> The above document uses the vessel\'s Master/Chief Engineer - After
> Action Report as a basis (Sections a.1 and b.1.1) and it should be
> considered also.

**b.3.3 UTILIZATION OF WORK PLAN**

> a\. The MTL Port Engineer is required to develop and submit an annual
> Work Plan (segmented by quarters) for the vessel to identify
> recommended projects and the estimated reimbursable funding required
> to complete each project. Each Work Plan includes a listing of all
> required repairs and alterations, necessary supplies and materials,
> and those upcoming regulatory inspections and surveys requiring
> industrial assistance. A detailed cost estimate of all anticipated
> reimbursable expenses is provided for each project.
>
> b\. The Port Engineer shall utilize the Work Plan for the vessel to
> identify repairs and deficiencies which can be deferred to layup and
> incorporated in the Layup Specification.

**b.4 SHORESIDE PROCEDURES - DVRS PREPARATION**

> a\. Following shipboard identification, deferred voyage repair
> specifications, will be initiated and reviewed for further compilation
> by the MTL Port Staff, final preparation of the specification items
> will be completed.
>
> b\. The guidelines set forth in the RRF OPERATIONS MANAGEMENT MANUAL
> section c.5.3 concerning engineering specification development should
> be utilized. Appendix J of the above-mentioned manual may also be of
> assistance during the development of the specifications.
>
> c\. MTL Port Staff shall develop a total cost estimate for each
> specification concerning deferred voyage repairs due at layup. The
> total estimated cost should include estimated hours of direct labor,
> material, manufacturer\'s representative(s), subcontractors, and
> special services such as dry docking, divers, etc. Cost estimates must
> be in sufficient detail to serve as MARAD\'s cost estimate for the
> work.

**c.0 OUTSTANDING ABS/USCG ITEMS**

> The vessel is classed by ABS and shall at all times possess valid ABS
> certificates for the service intended, including hull and machinery
> and current load line certificates. A MARAD and ABS Memorandum of
> Understanding (MOU) establishes procedures for providing expedient ABS
> surveys of the vessel. Specific understandings apply concerning RRF
> program phases and coordination.
>
> Likewise a MARAD and USCG MOU establishes procedures for USCG
> inspection and certification services of the vessel. Specific
> understandings apply concerning RRF program phases and coordination.
>
> The current ABS and USCG MOUs are available in Appendix E of the **RRF
> OPERATIONS MANAGEMENT MANUAL**.

**c.1 SHORESIDE PROCEDURES - ABS/USCG ITEM IDENTIFICATION**

> a\. MTL Port Staff shall utilize the vessel\'s Regulatory Body
> Inspection and Survey Plan and/or the MARTS tracking modules
> concerning regulatory information to assist in identifying ABS/USCG
> items due at layup. MTL Port Staff shall request of the ABS and USCG
> their current printouts of surveys, inspections and outstanding
> deficiencies. MTL Port Staff will compare company and MARAD records of
> the vessel\'s status with ABS/USCG-supplied documents. Any
> discrepancies between the records shall be addressed by MTL Port Staff
> immediately to ensure proper credit or understanding of items due.
>
> b\. MTL Port Staff shall have available for review and inspection
> copies of the following current regulatory documents for the vessel:

1\. Certificate of Classification for Hull

2\. Certificate of Classification for Machinery

3\. Classification Certificate for Refrigerating Plan

4\. Drydock Report of Ships Hull

5\. Drydock and Propeller Report

6\. International Load Line Certificate

7\. Report of Annual Load Line Inspection

8\. Mandatory Annual Survey Report

9\. Cargo Ship Safety Construction Certificate

10\. Preliminary Trim and Stability Booklet

11\. Supplementary Safety Construction Survey Report Steering Gear

12\. Certificate of Stern Ramp

13\. Certificate for Provision Crane

14\. Certificate of Ownership of Vessel

15\. Vessel Inspection Report

16\. Certificate of Inspection

17\. DOT - E7280

18\. Certification of Documentation

19\. Certificate of Admeasurement

20\. Safety Equipment Certificate

21\. Certificate of Deadweight

22\. Safety Radiotelegraphy Certificate

23\. International Oil Pollution Prevention Certificate

24\. Panama Canal Tonnage Certificate

25\. Suez Canal Special Tonnage Certificate

26\. Oil Transfer Manual

27\. Stability Test Certificate

28\. Approval Certificate for Fire Nozzle

29\. Approval Certificate for Chain Ladder

30\. Certificate for Standard A Ship Earth Station

> 31\. Ship Aircraft Radio Station License
>
> 32\. Vessel Bridge-to-Bridge Radiotelephone Certificate
>
> 33\. Certificate of Sanitary Construction
>
> 34\. Derating Exemption Certificate
>
> 35\. Pilot Ladder Certificate
>
> 36\. Inspection of Liferaft Certificates
>
> 37\. Fire Equipment and Safety Equipment Certificates and Service
> Reports
>
> c\. As noted in the ABS/USCG MOUs, there are certain phase specific
> agreements concerning surveys and inspections. The appropriate
> understandings concerning ABS (deactivation) and USCG
> (deactivation-Annex II) shall be reviewed to ensure all items due at
> deactivation shall be addressed.
>
> d\. Utilizing the documents in paragraphs a. and b., all due or
> overdue surveys and inspections and any outstanding deficiencies (USCG
> Form 835) shall be identified for incorporation in the draft of Layup
> Specifications.

**c.2 SHORESIDE PROCEDURES - ABS/USCG ITEM PREPARATION**

> a\. Once the MTL Port Staff have properly identified all ABS and USCG
> items due at layup, based on MARAD MOUs and policy, the draft Layup
> Specifications concerning these items can be prepared.
>
> b\. The guidelines set forth in the RRF OPERATIONS MANAGEMENT MANUAL,
> Section 3.5.3 concerning engineering specification development, should
> be utilitzed. Appendix J of the above-mentioned manual may also be of
> assistance during the development of the specifications.
>
> c\. It is important that MTL Port Staff secure ABS/USCG approval of
> the vessel\'s management and maintenance. A close rapport with the
> regulatory bodies is suggested and encouraged. Requests for
> information and assistance by the regulatory bodies shall be responded
> to immediately.
>
> d\. With the above in mind, consultations concerning procedures and
> checkpoints to incorporate in Layup Specifications of interest to ABS
> and USCG should be sought with them. Any recommendations made by the
> regulatory bodies as to drafting specifications shall be incorporated
> in the final items.
>
> e\. MTL Port Staff shall develop a total cost estimate for each
> specification concerning ABS and USCG items due at layup. The total
> estimated cost should include estimated hours of direct labor,
> material, manufacturer\'s representative(s), subcontractors, and
> special services such as dry docking, divers, etc. Cost estimates must
> be in sufficient detail to serve as MARAD\'s cost estimate for the
> work.

**d.0 LAYUP SPECIFICATION - PRODUCTION, ISSUE, AND AWARD**

> The intent of the Layup Plan for the vessel to a great extent is to
> provide the necessary procedures and guidelines to enable MTL Port
> Staff, Port Engineers, Masters and Chief Engineers to cooperatively
> produce an accurate and detailed Layup Specification. The major
> responsibility for the production of the Layup Specification rests
> with the assigned Port Engineer. A review of the draft specification
> shall be made by the MTL Marine Superintendent, MTL Contracting
> Officer, MARAD COTR and assigned MARAD Marine Surveyor. IFB issuance
> shall be by the MTL Contracting Officer after review and approval by
> the MARAD ACO. Award of contract shall be by MTL Contracting Officer
> with Approval from the MARAD ACO.

**d.1 SPECIFICATION PRODUCTION**

> a\. Consideration of the requirements for a proper vessel layup are
> also a concern during the management of the vessel in Phase IV
> (maintenance), Phase V (activation), and Phase O (operation)). This
> has been the implication of the previous sections concerning Port
> Staff Updates (Section a), Deferred Voyage Repair Specifications
> (Section b), and Outstanding ABS/USCG Items (Section c). The Port
> Engineer needs to utilize the information in the aforementioned
> sections to efficiently produce an accurate draft of Layup
> Specifications in a timely manner.
>
> b\. Upon receiving from MARAD a notice of intent to lay up the vessel,
> it is anticipated that MTL shall be allotted a minimum of thirty (30)
> days in which to develop an updated detailed specification.
>
> Immediately upon the conclusion of a Phase O operation (or, if Phase O
> is to be less than 30 days, at its commencement) the vessel\'s Port
> Engineer shall use the information obtained from following the
> procedures in Sections a, b, and c of the Layup Plan to produce an
> updated Layup Specification.
>
> c\. The Layup Specifications shall incorporate any industrial repairs,
> approved alterations or deficiencies recognized during the most recent
> activation. They shall also include any deferred voyage repairs and
> regulatory body requirements (surveys, inspections, and tests).
>
> d\. Engineering specifications must clearly and accurately describe
> the work to be accomplished. A basic rule is to provide as much
> information as possible including: complete equipment or system
> identification, nameplate data, location, dimensions, repair
> procedures to be followed, approximate parts required, required tests,
> applicable references, and the availability of technical data (manuals
> and drawings). The presence of toxic substances, such as asbestos,
> PCBs, or toxic coatings must also be noted and described in the
> write-up.
>
> e\. Only actual requirements should be included in engineering
> specifications. Overstating requirements should be avoided in the
> interest of obtaining the lowest price consistent with actual needs
> and funds available.
>
> f\. Specifications will not be written so as to unnecessarily restrict
> the field of bidders.
>
> g\. Accuracy and clarity of specifications are especially important in
> formally advertised procurements such as an IFB. Prospective bidders
> reading a specification must be able to positively identify exactly
> what has to be done. If bidders do not completely understand the
> required work, there can be no common basis for developing bids.
>
> h\. In conjunction with developing each engineering specification, the
> Port Engineer will develop a detailed itemized cost estimate and
> estimated time for completion. The total estimated cost should include
> estimated costs of direct labor, material, manufacturer\'s
> representative(s), subcontractors, and special services such as dry
> docking, divers, etc. Cost estimates must be in sufficient detail to
> serve as MARAD\'s cost estimate for the work.
>
> i\. The Port Engineer shall consult with the MTL Contracting Officer
> to ensure that the draft of Layup Specifications is in compliance with
> the authorized version of MARAD STANDARD SEALED BID MLSRA SHIP REPAIR
> SOLICITATION (MARAD MEMORANDUM MRG 7200/93-1 (Rev. 1) dated July 14,
> 1993). Any other IFB version will not be accepted by MARAD and will
> only delay the approval of Layup Specifications.
>
> j\. The Port Engineer shall provide to the MTL Contracting Officer any
> information necessary to produce a synopsis of proposed contract
> actions in accordance with FAR Part 5. The synopsis is required to be
> published in the Commerce Business Daily (CBD). The publication of the
> contract action in the CBD [must]{.underline} be accomplished fifteen
> (15) days [before]{.underline} issuance of an IFB. Refer to SYNOPSIS
> OF PROPOSED CONTRACT ACTIONS (MARAD MEMORANDUM MRG 7200 dated December
> 9, 1992).
>
> k\. The following procurement checklist is provided as a guide to the
> Port Engineer in developing the Layup Specifications in a timely
> manner.
>
> WESTERN REGION
>
> PROCUREMENT CHECKLIST
>
> Required
>
> [Action]{.underline}
>
> 1\. CBD Synopsis and/or J&A for other than full and open competition.
> (Re: MRG 7200 CBD Policy memo 12/9/92)
>
> 2\. Develop listing of long lead material items for proposed
> procurement.
>
> 3\. Develop listing of Gov\'t furnished items.

MTL Port Staff

[Responsibility]{.underline}

Provide draft CBD notice and/or J&A to MARAD Surveyor.

Forward to MARAD Surveyor with delivery times/availabilities of items
identified.

Forward to MARAD Surveyor with delivery times/availabilities of items
identified.

> Note: The above listings may be accomplished either prior to or at the
> time of initial specification development. In either case, the time
> considerations of long lead items must be considered in establishment
> of solicitation performance period.

Required

> [Action]{.underline}
>
> 4\. Initial (draft) specifications, IFB, Gov\'t estimate, performance
> period and liquidated damages justification.
>
> 5\. Final IFB and specifications (2 copies)
>
> 6\. Final Gov\'t estimate (2 copies)
>
> 7\. Final bidder\'s list
>
> 8\. Final liquidated damages justification
>
> 9\. Final performance period justification. (See note above.)
>
> MTL Port Staff
>
> [Responsibility]{.underline}

Prepare and submit to MARAD ACO via MARAD Surveyor.

Prepare and submit to MARAD ACO via MARAD Surveyor.

Prepare and submit to MARAD ACO via MARAD Surveyor.

Prepare and submit to MARAD ACO via MARAD Surveyor.

Prepare and submit to MARAD ACO via MARAD Surveyor.

Prepare and submit to MARAD ACO via MARAD Surveyor.

> l\. The Port Engineer shall submit the draft Layup Specification to
> the MTL Marine Superintendent and MTL Contracting Officer for review
> within twenty-one (21) days from date of notice of conclusion of a
> Phase O operation (paragraph J requirement to be met in 7 days).
>
> m\. The MTL Marine Superintendent and MTL Contracting Officer shall
> review the draft document for accuracy and format. In particular, the
> requirements of paragraphs i & j shall be verified. The MTL
> Contracting Officer shall be responsible for submission of the
> contract synopsis to the MARAD Surveyor for inclusion in the CBD at
> least fifteen (15) days prior to issuance of an IFB.
>
> n\. The MTL Contracting Officer shall be responsible in all aspects
> for implementing the current approved MARAD contracting policies in
> the draft and final documents. The MARAD/MTL management contract
> provides further details which must be followed by the MTL Contracting
> Officer and should be referenced. All contracting procedures in the
> MARAD/MTL contract, Federal Acquisition Regulations (FAR), and
> supplemental guidelines and timelines provided by the MARAD ACO shall
> be adhered to. The MARAD ACO will provide the MTL Contracting Officer
> a copy of the MLSRA which contains regulations and clauses which must
> be incorporated into [all]{.underline} contracts.
>
> o\. The MTL Contracting Officer shall submit the draft Layup
> Specification to the MARAD ACO via the MARAD Marine Surveyor for
> review of accuracy and completeness. Specifications will be either
> approved, modified, or disapproved with deficiencies clearly noted by
> specific comments. Deficient specifications will be returned to MTL
> for correction and resubmittal.

**d.2 IFB ISSUANCE**

> a\. The MARAD/MTL management contract provides specific details for
> the correct preparation of IFBs. Prior to release of an IFB, the MARAD
> ACO will review and provide approval for each segment of the process.
> At no time shall the MTL Contracting Officer issue or amend an IFB
> without the approval of the MARAD ACO.
>
> b\. The MTL Contracting Officer shall add the approved specifications
> to the contractual segment and reproduce the entire IFB. The IFB shall
> be offered on a full and competitive basis utilizing the MLSRA
> Solicitation Mailing List and the aforementioned Commence Business
> Daily Listing (CBD).
>
> c\. The MTL Contracting Officer shall adhere to the publicizing and
> response time of FAR 5.203 as follows:
>
> 1\. Publication of contract action in CBD.
>
> 2\. Solicitation response time as prescribed by FAR 5.203(b).
>
> 3\. Presumed time that notice has been published in CBD. This is the
> time from transmittal to CBD and actual publication. Reference FAR
> 5.203(f).

15 days [before]{.underline} issuance of a solicitation.

30 days

6 days (electronic transmission) or

10 days (mailed)

51 day minimum before solicitation opening/closing date

-or-

55 day maximum if CBD mailed in lieu of electronically transmitted.

> d\. The MTL Contracting Officer is advised to refer to MARAD
> MEMORANDUM MRG 7200 dated December 9, 1992. Enclosure (10) provides
> guidance concerning full and open competition.

**d.3 CONTRACT AWARD**

> a\. The MTL Contracting Officer, in compliance with MARAD contracting
> policy and procedures, shall at the appointed date and time of close
> of solicitation open all offers received. The MARAD ACO shall be
> notified of the results of the solicitation and the MTL Contracting
> Officer shall seek the necessary approvals and authorizations to award
> the contract to the successful bidder.

**e.0 LAYUP PREPARATIONS - SHIPBOARD**

> The transition period from operations to layup is extremely important
> because it provides MTL, the vessel\'s crew and MARAD the last
> opportunity in which to observe the operation of the vessel, identify
> deficiencies and determine what additional items should be
> accomplished during the layup phase in order to assure the highest
> probability of successfully activating the vessel at some future time.
> The actions, activities and responsibilities of the various parties as
> delineated in this Plan must be carried out if a successful layup and
> subsequent activation is to result.
>
> The proper scheduling and coordination of the last voyage activities
> are imperative if all the required pre-layup work is to be
> accomplished in an efficient and cost effective manner. Once
> notification has been received by MTL and passed on to the vessel that
> the ship will cease to operate, a concerted effort on the part of the
> crew and port staff to accomplish the requirements of this Plan must
> ensue.
>
> During the final weeks of operation it will be necessary for the
> vessel\'s crew to accomplish many of the pre-layup requirements. Some
> of these requirements concern machinery and system preparations which
> can only be accomplished while underway and others concern general
> cleaning, collecting and stowing various items of government furnished
> equipment in a secure area. The scheduling and assignment of the
> various work items will be the responsibility of the Master. In order
> to accomplish this the Master shall ensure that department heads are
> familiar with these requirements, initial meetings are held to discuss
> the requirements, and frequent checks are made to ascertain the
> progress of the work assigned. Consult the MARAD READY RESERVE FORCE
> OPERATIONS MANAGEMENT MANUAL and MARAD STANDARD LAYUP PROCEDURES
> (APPENDIX J) for additional information.

**e.1 CREW CHECK-OFF LIST**

> During the final voyage and preparation for layup after the Desert
> Storm/Desert Shield operation the following check-off list was
> developed and found to be a useful tool. It is presented here as a
> guide for the Master who will insure that all appropriate items are
> accomplished before crew pay-off.
>
> a\. Sweep and clean all decks and areas.
>
> b\. All garbage to be removed from vessel; at sea where permitted.
> Special handling is required for hazardous materials and is discussed
> in detail in **SECTION H** of this **PLAN**.
>
> c\. Consolidate lashing gear and container fittings in bins and wooden
> boxes and stow under port side ramp.
>
> d\. Submit all deficiency items to head office for incorporation into
> layup specifications.
>
> e\. Strip lifeboats and cover.
>
> f\. Drain lifeboat fuel tank and replenish with fresh fuel.
>
> g\. Pump out and clean all cargo deck bilge wells. Check for oil and
> properly dispose of any oil found.
>
> h\. Make copies of ship\'s documents and certificates for MTL office
> and leave originals together with ship\'s stamps in master\'s safe.
>
> i\. Make smooth inventory of all deck equipment and controlled
> equipage on the computer.
>
> j\. Lamp up all cargo spaces, accommodation spaces and engine room
> prior to arrival in last port.
>
> k\. Chafing gear to be installed on all mooring lines and wires.
>
> l\. Recheck, clean and tidy up all lockers, remove all hazardous
> materials and lock lockers.
>
> m\. Clean all accommodation house rooms and public spaces, remove all
> linens and send ashore for cleaning, (submit inventory to Master) and
> leave all rooms and spaces locked.
>
> n\. Set up inside/outside lighting as directed.
>
> o\. Leave all ramp covers up and all inside cargo doors open. Forward
> door, after door and ramp as directed.
>
> p\. Shift all bridge electronic gear and other controlled equipage to
> the radio room; inventory and lock room.
>
> q\. Collect all life jackets, life rings and survival suits, inventory
> same and stow in designated cabins. Survival suits not to be stowed in
> an area that is to be dehumidified.
>
> r\. Turn off all MG sets, turn heaters on, tensioning winches off,
> lines on bitts.
>
> s\. Secure all hatches on weather decks.
>
> t\. Drain fire lines.
>
> u\. Drain pool.
>
> v\. Install rat guards if required.
>
> w\. Cover ramp control boxes.
>
> x\. Cover stores crane control box.
>
> y\. All hazardous materials such as paint, oils, cleaning liquids,
> boiler and engine treatment chemicals are to be palletized,
> consolidated (where compatible)and inventoried prior to being put
> ashore.
>
> x\. Collect all room fans and stow in a designated location; inventory
> same.
>
> aa. Collect and tag all room keys.
>
> bb. Collecy all ship\'s tools, inventory and store in locked
> storeroom.
>
> cc\. Set up phone and post emergency phone numbers in deck office.
>
> dd. Make file of \"special notes\" for Retention, ROS or activation
> crews.
>
> ee. Service sweeper and forklift and leave operations manual
> accessible.
>
> ff. Collect all room transformers and store in a designated location;
> inventory same.
>
> gg. Disconnect all electric plugs inside house which are not in
> service.
>
> hh. Test all bilge alarms and report findings to port engineer.
>
> ii\. Centrally locate all \"lay-up\" vent covers.
>
> jj. Secure all ventilator access covers and doors.
>
> kk. Insure all port holes are closed and dogged, seal with silicone if
> necessary.
>
> ll. Cover all stacks in funnel.
>
> mm\. Cover magnetic compass binnacle.
>
> nn. Give safe combination to MTL office in sealed envelope.
>
> oo. Box all drugs and medicines with expiry dates for removal.
>
> pp. Inventory and dispose of all slop chest articles as directed.
>
> qq. After arrival last port, remove and stow pilot ladder on \"A\"
> deck aft and secure pilot accommodation ladder.
>
> rr. Post lighting switch list at ship\'s entrance.
>
> ss. Send back all rental equipment; movies, bottled gases, etc.
>
> tt. Locate and consolidate sea blanks.
>
> uu. Stow exterior fire hoses within the dehumidified zone.
>
> vv. Collect and stow all brass fire nozzles in a secure location.
>
> ww. Locate onboard (or purchase) 12 each 1/2\" plastic fire hose
> nozzles and install at various locations within the accommodation and
> engine room spaces.
>
> xx\. Lube mooring equipment, lifeboat gear, 6 way valves, fire station
> and block valves, water tight door dogs, etc.
>
> yy. Box pyrotechnic gear and remove from vessel.
>
> zz. Turn over controlled drugs as directed by MTL Shore Staff.
>
> aaa. Secure all weather deck hatches.
>
> bbb. Close, grease and mark dampers.
>
> ccc\. Box all batteries and remove from vessel.
>
> ddd. Make sure that all padlocks work off the same master key.
>
> eee. Free side ports.
>
> fff. Install fire (tow) wires fore and aft at water line.
>
> ggg. Prepare lay up information required by USCG.
>
> hhh. Hook up and test layup bilge flooding alarms.
>
> iii\. Take final set of tank soundings and draft readings. Give copy
> to retention/ROS crew and forward copy to MTL Headquarters.

**e.2 MACHINERY PREPARATION**

> During the final weeks of operation the crew and designated shore
> staff members will perform certain actions in order to prepare the
> vessel\'s machinery and other systems for lay-up. It will be the Chief
> Engineer\'s responsibility to insure that these procedures, which are
> contained in MARAD STANDARD LAY-UP PROCEDURES (APPENDIX J), and are
> briefly described below, are carried out:

**e.2.1 MAIN PROPULSION DIESEL ENGINES**

> Ensure that the main propulsion diesel engines will burn MDO/MGO for
> the last forty-eight hours before arrival in the deactivation port if
> this is not the normal fuel. At present the vessel utilizes Marine Gas
> Oil. Limit total quantities of bunkers so that vessel arrives at
> deactivation port with bunkers onboard for about five (5) days
> steaming, unless otherwise directed. Thoroughly inspect main engines
> while operational and note any defects which require repairs. Any
> engine component which is in excess of, or is within 3000 hours of its
> operational limit is to be overhauled/renewed IAW the manufacturer\'s
> maintenance instructions. Just before arrival at the final port the
> chief engineer is to take the following oil samples with the plant
> running: main engine system oil (each engine), main engine rocker arm
> oil, main engine turbocharger(s) oil, all sumps and sump tanks,
> Hydraulic coupling(s) if fitted. The Port Engineer will have the
> samples tested for complete chemical, physical property and
> spectrographic analysis and insure that three copies are delivered to
> the MARAD COTR.

**e.2.2 SHIP\'S SERVICE DIESEL GENERATORS**

> Thoroughly inspect engines while operating under load and note any
> defects which require repairs. Any engine component which is in excess
> of, or is within 3000 hours of, its operational limit is to be
> overhauled/renewed IAW the manufacturer\'s maintenance instructions.
> Test overspeed, low oil pressure, trips and alarms where applicable
> and correct and/or record deficiencies. Test switch gear, parallel
> operation and reverse current trips. As soon as possible after
> shutdown, take lube oil sample from each unit. The Port Engineer will
> have the samples tested for complete chemical, physical property and
> spectrographic analysis and insure that copies are delivered to the
> MARAD COTR.

**e.2.3 FRESH WATER GENERATOR**

> Review recent engineering log books for operation history of fresh
> water generator and make notation of current capability of water
> making versus design output. Make notation of recurring problems.

**e.2.4 PIPING SYSTEMS**

> Make a general internal inspection of piping systems in the sewage,
> sanitary, salt-water service and bilge piping in order to determine if
> internal chemical cleaning will be required. Pump out all sewage
> holding tanks before arriving in last port. Make a general external
> examination of all piping systems to look for leaks or soft patches.

**e.2.5 BALLAST SYSTEM**

> Flush through all ballast tanks with clean sea water (and leave as
> needed for proper vessel stability) in order to remove any mud in
> tanks/lines which may have accumulated as a result of having to
> ballast alongside docks or in muddy waters.

**e.2.6 BILGE SYSTEM HOLDING TANKS**

> Ensure that the bilge system holding tanks have been pumped overboard
> through the oily water separator in order to remove as much water from
> the slops as possible. Advise MTL Headquarters the amount of oily slop
> on board to be disposed of by shore facility. All pollution
> regulations to be observed at all times during this operation.

**e.2.7 MOORING AND CARGO SYSTEM GEAR AND EQUIPMENT**

> Cargo and mooring winches, windlass, internal and external doors and
> ramps, and electro-hydraulic systems will be operationally tested
> during final cargo operations and visually examined.

**e.2.8 LAYUP EQUIPMENT**

> The Master and Chief Engineer shall be responsible to ensure that
> layup equipment such as sea blanks, dehumidification equipment
> (machines, blanks and hoses), stack covers, etc. which remains on
> board after activation and will be needed during the layup process are
> properly stowed in a known location and maintained in a useable
> condition.

**f.0 PRE LAYUP TRIALS, ANALYSIS, AND SURVEY**

> A special sea trial will be conducted prior to layup to assess ship
> material condition and determine repair requirements and priorities.
> The sea trial and detailed material condition survey will be conducted
> by an embarked MARAD Trials Team in conjunction with the MTL Port
> Engineer and ship\'s personnel.

**f.1 PURPOSE**

> The purpose of the sea trial is for MARAD and MTL personnel to observe
> the operation of the vessel and debrief the crew to determine what
> additional items may need to be accomplished during the deactivation
> in order to increase the chances of successfully activating the vessel
> at some future time.

**f.2 PERSONNEL**

> The Master should anticipate that the MARAD Trials Team will consist
> of four (4) MARAD Headquarters Staff members. In addition the MARAD
> Regional COTR and the MTL Port Engineer will attend for a total of six
> (6) extra people. There may also be about six (6) contractor
> representatives on the trials (see below).

**f.3 PROCEDURES**

> A blank copy of the sea trial report is included in **SECTION f.7.1**
> of this **PLAN** and indicates the types and durations of the tests
> which will be conducted. Masters and Chief Engineers shall become
> familiar with the test procedures in order that they may execute the
> various tests and cooperate fully with the MARAD Trials Team.

**f.4 VIBRATION ANALYSIS**

> The Chief Engineer shall anticipate that a team (usually two people)
> will be aboard during the trials to do vibration analyses on all
> pieces of rotating machinery. The Chief will assign a ship\'s engineer
> to work with this team as required in order that all machinery may be
> run and tested.

**f.5 THERMOGRAPHIC ANALYSIS**

> The Chief Engineer shall anticipate that a team (usually two people)
> will be aboard during the trials to do thermographic analyses on all
> pieces of electric power machinery. The Chief will assign a ship\'s
> engineer to work with this team as required in order that all
> machinery may be run and tested.

**f.6 ENGINE MONITORING**

> The Chief Engineer shall anticipate that a team (usually two people)
> will be aboard during the trials to do main engine monitoring. The
> Chief will assign a ship\'s engineer to work with this team as
> required in order that all required tests and readings may be
> realized.

**f.7 SEA TRIAL INSTRUCTIONS**

> The Master and Chief Engineer shall familiarize themselves with the
> contents of the sea trial form presented below in order to participate
> at a meeting with the MARAD Trial Team Chairman. The MARAD Trial Team
> Chairmen have been instructed to meet with the vessel\'s Master and
> Chief Engineer shortly after boarding in order to discuss the trial
> requirements and formulate a schedule of events mutually agreeable to
> all. It is anticipated that the trial will take two to three days.

**f.7.1**

**PRE-LAYUP SHIPYARD AVAILABILITY**

**SEA TRIAL REPORT**

**M/V CAPE HORN**

**TRIAL DATES**

**WESTERN REGION MARINE TRANSPORT LINES**

**f.7.1 SEA TRIAL REPORT**

**SEA TRIAL REPORT**

**FOR**

**M/V CAPE HORN**

**TRIAL DATES**

**\_\_\_/\_\_\_/\_\_\_ \-- \_\_\_/\_\_\_/\_\_\_**

**MTL SHIP MANAGEMENT, INC.**

***AS SHIP MANAGERS FOR THE***

**MARITIME ADMINISTRATION,**

**WESTERN REGION**

**[TABLE OF CONTENTS]{.underline}**

ADVANCE AGENDA f-6

TRIAL CONDITIONS/SUMMARY f-7

AHEAD FULL POWER TRIAL (Diesel) f-11

AHEAD STEERING TEST f-15

REVERSAL FROM AHEAD TO ASTERN f-17

ASTERN ENDURANCE TRIAL (Diesel) f-18

ASTERN STEERING TEST f-19

REVERSAL FROM ASTERN TO AHEAD f-20

ANCHOR WINDLASS TEST f-21

DISTILLING PLANT TEST f-23

MISCELLANEOUS AUXILIARY SYSTEMS f-24

NAVIGATION EQUIPMENT f-27

COMMUNICATION EQUIPMENT f-29

MOORING EQUIPMENT f-31

BOW THRUSTER & STERN THRUSTER f-32

CARGO HANDLING EQUIPMENT (ROLL-ON/ROLL-OFF) f-33

**[ADVANCE AGENDA]{.underline}**

**[TEST]{.underline} [TIME]{.underline}**

PRE-TRIAL CONFERENCE: TIME & DATE

H-HOUR - Departure from Sea Buoy: H

QUICK REVERSAL (Ahead to Astern): H+8

ANCHOR WINDLASS TEST: TBD

(Requires 100 feet of Depth)

AHEAD STEERING TEST: DURING H-H+8

QUICK REVERSAL (Astern to Ahead): H+8

ASTERN ENDURANCE TRIAL (15 Minutes): FOLLOWS ABOVE

ASTERN STEERING TEST: TBD

AHEAD FULL POWER TRIAL (8 Hours): H-H+8

DISTILLING PLANT TEST (6 Hours): H+1

MISCELLANEOUS AUXILIARY SYSTEMS: DURING H-H+8

(Switch @ 4 Hrs)

NAVIGATION EQUIPMENT (SAT/UNSAT): DURING H-H+8

COMMUNICATION EQUIPMENT (SAT/UNSAT): DURING H-H+8

MOORING EQUIPMENT (SAT/UNSAT): AT PIER

CARGO HANDLING EQUIPMENT (SAT/UNSAT): TBD

POST-TRIAL CONFERENCE: TBD

**[TRIAL CONDITIONS/SUMMARY]{.underline}**

VESSEL:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

TRIAL
ROUTE:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

COMMENCED:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

COMPLETED:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CONDITIONS:
Sea\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Wind\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DRAFTS:

Forward: \_\_\_\_\_\_\_\_\_\_\_ Mid: \_\_\_\_\_\_\_\_\_\_\_ Aft:
\_\_\_\_\_\_\_\_\_\_\_

DISPLACEMENT: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

LIQUIDS ABOARD (End of Trials) (BBLS):

Fuel: Diesel\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Heavy Oil\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Salt Water Ballast:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Oily Water Slops:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fresh Water:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Lubricants:

Various Types - Supplier: \_\_\_\_\_\_\_\_\_\_\_\_

CHEMICAL TREATMENT: Supplier:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
(Distillers/Jacket Water)

**[TRIAL CONDITIONS/SUMMARY (CONT\'D)]{.underline}**

TRIAL PARTICIPANTS:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (MARAD
HQ) - Chairman

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (MARAD
HQ) - Team Member

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (MARAD
HQ) - Team Member

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (MARAD
HQ) - Team Member

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (Region
Surveyor) - Team Member

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (Owner\'s
Agent)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Master

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Chief Mate

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Chief
Engineer

CERTIFICATE/LICENSE DEFICIENCIES:

USCG: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

ABS: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FCC: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FIRE AND LIFEBOAT DRILL:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

[GENERAL ASSESSMENTS]{.underline}

VESSEL OPERATIONS: [Use as much space as required.]{.underline}

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NAVIGATION/COMMUNICATIONS: [Use as much space as required.]{.underline}

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**[TRIAL CONDITIONS/SUMMARY (CONT\'D)]{.underline}**

[GENERAL ASSESSMENTS]{.underline} (CONT'D)

HABITABILITY SPACES: [Use as much space as required.]{.underline}

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PRESERVATION (Coatings): [Use as much space as required.]{.underline}

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CREW DE-BRIEFINGS: [Use as much space as required.]{.underline}

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MAJOR MACHINERY DEFICIENCIES: [Use as much space as
required.]{.underline}

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SPARE PARTS/TOOLS: [Use as much space as required.]{.underline}

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**[TRIAL CONDITIONS/SUMMARY (CONT\'D)]{.underline}**

[GENERAL ASSESSMENTS]{.underline} (CONT'D)

ENGINEERING DRAWINGS/INSTRUCTION BOOKS: [Use as much space as
required.]{.underline}

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

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VEHICLE CARGO SPACES/RAMPS/DOORS/DECK MACHINERY:

[Use as much space as required.]{.underline}

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

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GENERAL OBSERVATIONS: [Use as much space as required.]{.underline}

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

PROBLEM AREAS: [Use as much space as required.]{.underline}

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

ENCLOSURES:

a\. Lubricating Oil Schedule

b\. Equipment Vibration Test Report

c\. Equipment Thermographic Test Report

d\. RRF-MARTS Deficiency Reports

e\. Vessel\'s Crew Habitability Survey

f\. U.S. Coast Guard 835\'s

g\. Outstanding ABS Damage Surveys

h\. Vessel's Crew List

**[AHEAD FULL POWER TRIAL (Diesel)]{.underline}**

Description: The ship is to be operated for a continuous period of eight
(8) hours with the propulsion plant operating at the shaft speed
corresponding to MAXIMUM ABS POWER[^1], after steady conditions have
been attained. Particular note of elevated bearing temperatures, exhaust
temperatures and vibration or any other abnormalities should be noted in
the remarks.

Purpose: To demonstrate satisfactory operation of the propulsion plant
at full power.

**[ITEM]{.underline} [OBSERVED VALUE]{.underline}**

Time at start:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time at completion:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Average Shaft RPM:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Shaft/Brake Horsepower:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Sea temperature:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Jacket Water Temperature:

In: \_\_\_\_\_C

Out: \_\_\_\_\_C

Barometric Pressure: \_\_\_\_\_\_mm Hg

Diesel Engine Intake Air Temp. \_\_\_\_\_\_C

(Ambient Temp for Engine):

Main Stack (Exhaust) Temp: \_\_\_\_\_\_C

Main Engine Fuel Oil Type: \_\_\_\_\_\_

Diesel Generator Fuel Oil Type: \_\_\_\_\_\_

Aux. Boiler Fuel Oil Type: \_\_\_\_\_\_

Lube Oil Pressure to Engine: \_\_\_\_\_\_kPa/cm²

Lube Oil Temperature to Engine: \_\_\_\_\_\_C

**[AHEAD FULL POWER TRIAL (Diesel) (CONT\'D)]{.underline}**

TEMPERATURES (C) [MIN]{.underline} [MAX]{.underline}

Exhaust:

Main Engine Turbo #1 \_\_\_\_\_ \_\_\_\_\_

Main Engine Turbo #2 \_\_\_\_\_ \_\_\_\_\_

Main Engine Turbo #3 \_\_\_\_\_ \_\_\_\_\_

SSDG #1 \_\_\_\_\_ \_\_\_\_\_

SSDG #2 \_\_\_\_\_ \_\_\_\_\_

SSDG #3 \_\_\_\_\_ \_\_\_\_\_

SSDG #4 \_\_\_\_\_ \_\_\_\_\_

Bearings:

Main Engine \_\_\_\_\_ \_\_\_\_\_

SSDG #1 \_\_\_\_\_ \_\_\_\_\_

SSDG #2 \_\_\_\_\_ \_\_\_\_\_

SSDG #3 \_\_\_\_\_ \_\_\_\_\_

SSDG #4 \_\_\_\_\_ \_\_\_\_\_

Main Thrust Bearing: \_\_\_\_\_ \_\_\_\_\_

Line shaft bearings (SAT/UNSAT): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

GENERATOR PERFORMANCE:

Parallel Operation [SSDG #1]{.underline} [SSDG #2]{.underline} [SSDG
#3]{.underline} [SSDG #4]{.underline}

KW: \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

AMPS: \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

Power Factor: \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

Power Output: \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

Engine Load (%): \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

**[AHEAD FULL POWER TRIAL (Diesel) (CONT\'D)]{.underline}**

Independent Operation

[SSDG #1]{.underline} [SSDG #2]{.underline} [SSDG #3]{.underline} [SSDG
#4]{.underline}

KW: \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

AMPS: \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

Power Factor: \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

Power Output: \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

Engine Load (%): \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_ \_\_\_\_\_

Fuel Oil Meter:

[TIME]{.underline} [READING]{.underline} [GPM]{.underline}

Reading 1 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 2 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 3 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 4 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 5 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 6 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 7 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 8 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

\(a\) Gallons of Fuel: \_\_\_\_\_\_\_\_

(Used in 8 Hours)

\(b\) Barrels per day: \_\_\_\_\_\_\_\_

\(a\) \* (0.071)

**NOTES:**

> \(1\) EXISTING SHIP'S GAUGES ARE TO BE USED TO RECORD MACHINERY
> TEMPERATURE, PRESSURE & RPM.
>
> \(2\) STANDBY AUXILIARY UNITS ARE TO BE SWITCHED OVER MIDWAY THROUGH
> THE POWER RUN.
>
> \(3\) PROPULSIVE HORSEPOWER FOR DIESEL ENGINES MAY BE ESTIMATED BY THE
> FOLLOWING METHODS:
>
> \(a\) Torsionmeter - When a torsionmeter is fitted, it may be used to
> determine horsepower. The accuracy of the meter should be checked by
> one of the other mechods listed below, unless the meter has recently
> been calibrated.
>
> \(b\) Rack Position - Brake horsepower may be closely approximated by
> careful observations of fuel rack positions and comparison of these
> with data taken during shop tests, corrected for ambient conditions,
> if possible.
>
> \(c\) Indicator Cards - Indicator cards or equivalent may be taken on
> each cylinder, and the BHP may be computed with very good results for
> low or intermediate speed units. Engine effiiciency data, other
> correlating data, or sample correction curves are also needed with the
> indicator card data to compute BHP.
>
> \(d\) When no other means are available, shaft horsepower on an
> existing ship, which has previously been on standardization trials,
> may also be obtained from the original Trial Data Book by entering the
> Propeller Shaft RPM versus Power Curve.

**REMARKS**:

**[AHEAD STEERING TEST]{.underline}**[^2]

Description: With the ship in the operational performance sea trial
condition regarding loading and proceeding ahead at endurance sea trial
horsepower move the handwheel at maximum rate as follows:

Midships to Hardover Right - Hold hardover for ten seconds.

Hardover Right to Hardover Left - Hold hardover for ten seconds.

Hardover Left to Hardover Right - Hold hardover for ten seconds.

Hardover Right to Midships - Maneuver complete.

> After ship\'s speed has been restored use the other steering power
> unit and repeat the above rudder movements. For hardover rudder
> movement rate, use the average degrees per second for total time from
> start to 5 degrees before ordered angle.

Purpose: To demonstrate satisfactory operation of the steering gear at
full power ahead and that the rudder rate attainable meets the required
rate of 2\_ per second. The operation of the steering engine regarding
performance, leakage, vibration and maintenance, etc., is to be
observed.

> NOTE: Regarding auxiliary means of steering - the standby unit of a
> dual hydraulic steering gear is the specified auxiliary means of
> steering and is to be tested as shown above.

[ITEM]{.underline} [PORT/FWD]{.underline} [STBD/AFT]{.underline}

Date of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Time at completion: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Base Course: \_\_\_\_\_ STD \_\_\_\_\_ STD

Propeller Turns (at start): \_\_\_\_\_P RPM \_\_\_\_\_P RPM

Operation of the Trick Wheel: (SAT./UNSAT.)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**[AHEAD STEERING TEST (CONT\'D)]{.underline}**

[PORT/FORWARD UNIT]{.underline}

Rudder Angle Degrees Ram Oil Pressure Time

(maximum) (seconds)

0 - 30R \_\_\_\_\_ \_\_\_\_\_

35R - 30L \_\_\_\_\_ \_\_\_\_\_

35L - 30R \_\_\_\_\_ \_\_\_\_\_

35R - 0R \_\_\_\_\_ \_\_\_\_\_

[STARBOARD/AFT UNIT]{.underline}

Rudder Angle Degrees Ram Oil Pressure Time

(maximum) (seconds)

0 - 30R \_\_\_\_\_ \_\_\_\_\_

35R - 30L \_\_\_\_\_ \_\_\_\_\_

35L - 30R \_\_\_\_\_ \_\_\_\_\_

35R - 0R \_\_\_\_\_ \_\_\_\_\_

**NOTES:**

> \(1\) UNITS WERE ORIGINALLY DESIGNED TO GO HARDOVER TO 30 ON THE
> OPPOSITE SIDE IN 28 SECONDS.
>
> \(2\) START TIMING AS SOON AS THE RUDDER BEGINS TO MOVE AND STOP
> TIMING AT 30. HOLD HARDOVER POSITION FOR 10 SECONDS BEFORE EXECUTING
> THE NEXT MANEUVER.

**REMARKS:**

**[REVERSAL FROM AHEAD TO ASTERN]{.underline}**

Description: With the Ship in the trial condition and proceeding ahead
at endurance sea trial horsepower and normal machinery operating
conditions signal \"Full Astern\", maintaining rudder in the midships
position.[^3]

Purpose: To demonstrate satisfactory operation of the propulsion
machinery and control systems during a reversal from Full Ahead to Full
Astern.

**[ITEM]{.underline} [OBSERVED VALUE]{.underline}**

Date of Test: \_\_\_\_\_\_\_\_\_\_

Time of Test: \_\_\_\_\_\_\_\_\_\_

Ship\'s Speed at Start: \_\_\_\_\_\_\_\_\_\_knots

Shaft RPM beginning: \_\_\_\_\_\_\_\_\_\_

Time to stop shaft (seconds): \_\_\_\_\_\_\_\_\_\_

Time to DEAD SLOW Astern (seconds): \_\_\_\_\_\_\_\_\_\_

Time to SLOW Astern (seconds): \_\_\_\_\_\_\_\_\_\_

Time to HALF Astern (seconds): \_\_\_\_\_\_\_\_\_\_

Time to FULL Astern (seconds): \_\_\_\_\_\_\_\_\_\_

Maximum RPM astern: \_\_\_\_\_\_\_\_\_\_

Time to stop ship (seconds): \_\_\_\_\_\_\_\_\_\_

**NOTES:** (1) Upon completion of ahead steering test, stop the Main
Engine. When relative motion has ceased, engage engine astern.
"Crashback" test not permitted by MARAD Marine Surveyor, Mr. T.J. Baka
(5 May 94).

**REMARKS:**

**[ASTERN ENDURANCE TRIAL (Diesel)]{.underline}**

Description: The ship is to be operated astern at the maximum attainable
shaft horsepower for a duration of at least fifteen (15) minutes. After
the ship has attained way astern. The rudder is to kept in the midships
position during the test.

Purpose: Demonstrate satisfactory astern operation of the propulsion
plant.

[ITEM]{.underline} [OBSERVED VALUE]{.underline}

Time at start:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time at completion:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Average Shaft RPM:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Jacket Water Temperature:

In: \_\_\_\_\_C

Out: \_\_\_\_\_C

TEMPERATURES (C) [MIN]{.underline} [MAX]{.underline}

**Exhaust:**

Main Engine \_\_\_\_\_ \_\_\_\_\_

**Bearings:**

Main Engine \_\_\_\_\_ \_\_\_\_\_

**[ASTERN STEERING TEST]{.underline}**

Description: After the ship attains stern way during the Astern
Endurance Trial, the Astern Steering Test should be conducted. The hand
wheel should be moved rapidly as follows:

Midships to Hardover Right - Hold hardover for ten seconds.

Hardover Right to Hardover Left - Hold hardover for ten seconds.

Hardover Left to Hardover Right - Hold hardover for ten seconds.

Hardover Right to Midships - Maneuver complete.

> Switch to the other steering power unit and repeat the above rudder
> movements.

Purpose: To demonstrate satisfactory operation of the steering gear at
full power astern. The operation of the steering engine regarding
performance, leakage, vibration, and maintenance, etc.,is to be
observed.

[ITEM]{.underline} [PORT/FWD]{.underline} [STBD/AFT]{.underline}

Date of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Time at start: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Time at completion: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Base Course: \_\_\_\_\_\_\_ STD \_\_\_\_\_\_\_ STD

Shaft RPM at start: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Ram Pressures (maximum PSI):

Rudder Angle

0 - 30R \_\_\_\_\_ \_\_\_\_\_

35R - 30L \_\_\_\_\_ \_\_\_\_\_

35L - 30R \_\_\_\_\_ \_\_\_\_\_

35R - 0 \_\_\_\_\_ \_\_\_\_\_

REMARKS:

**[REVERSAL FROM ASTERN TO AHEAD]{.underline}**

Description: With the Ship in the trial condition and moving at full
headway astern signal \"Full Ahead,\" maintaining rudder in the midships
position.

Purpose: To demonstrate satisfactory operation of the main propulsion
machinery and control systems during a reversal from Full Astern to Full
Ahead.

**[ITEM]{.underline}** **[OBSERVED VALUE]{.underline}**

Date of Test: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time of Test: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Ship\'s Speed at Start: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Shaft RPM beginning: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to stop shaft: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to DEAD SLOW Ahead: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to SLOW Ahead (seconds): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to HALF Ahead (seconds): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to FULL Ahead (seconds): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to stop ship (seconds): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**NOTES/REMARKS:**

**[ANCHOR WINDLASS TEST]{.underline}**

Description: The Anchor Windlass Test is to consist of a demonstration
of the ability of each windlass to lower, hoist and hold the anchor and
chain.

> Each anchor is to be lowered under power to just below the water\'s
> surface and then hoisted simultaneously, a few feet (until clear of
> the water, minimum).[^4]
>
> Each anchor and at least one shot of chain is to be dropped under the
> control of the hand brake and then hoisted to the hawse pipe,
> individually, one at a time.
>
> The test to be conducted at a minimum water depth of 100 feet and with
> all due respect for the safety of personnel and the vessel.

Purpose: The purpose of the Anchor Windlass Test is to demonstrate the
mechanical functioning of the windlass and its ability to lower, hoist
and hold anchors and chains.

**[ITEM]{.underline}** **[OBSERVED VALUE]{.underline}**

PORT STBD

Date of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Time of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Water Depth (fathoms): \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

(Minimum of 15 fathoms)

Ship\'s Position: \_\_\_ deg.\_\_\_\_\_ min. N \_\_\_ deg.\_\_\_\_\_min.
N

(LAT/LONG) \_\_\_ deg.\_\_\_\_\_ min. W \_\_\_ deg.\_\_\_\_\_min.W

Hoist Speed (ft/min): \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Observation of any tendency of the chain to jump whelps on the wildcats
during brake tests, signs of excessive vibration of foundation,
loosening of holding-down bolts and nuts, etc., to be noted.

**[ANCHOR WINDLASS TEST (CONT'D)]{.underline}**

**NOTES:** (1) Chain speed can be measured by the shot markings. 15
fathoms equal one shot, and one fathom equals six (6) feet. The windlass
was originally designed for a hoist speed of 30 ft./min. This time/speed
should be measured while lowering the last shot in from the time the
shot marker breaks the water's surface to the point that the anchor
swivel breaks the water's surface.

**REMARKS:**

**[DISTILLING PLANT TEST]{.underline}**

Description: Each Distilling plant to be operated for a period of six
(6) hours duration to provide the capacity in gallons per day.

Purpose: Demonstrate satisfactory operation of Distilling Plant at rated
capacity.

[ITEM]{.underline} [MAIN EVAP]{.underline} [FWD R.O.]{.underline} [AFT
R.O.]{.underline}

Date of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Time of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

(start)

Time of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

(completion)

Rated Capacity: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

(MT/DAY)

Distilling Plant Meter: \_\_\_\_\_\_\_\_gal. \_\_\_\_\_\_\_\_gal.
\_\_\_\_\_\_\_\_gal.

(start)

Distilling Plant Meter: \_\_\_\_\_\_\_\_gal. \_\_\_\_\_\_\_\_gal.
\_\_\_\_\_\_\_\_gal.

(completion)

Gallons per day: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Salinity reading (ppm) \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

**NOTES:** (1) This test is to be conducted in conjunction with the
Ahead Endurance Trial.

**REMARKS:**

**[MISCELLANEOUS AUXILIARY SYSTEMS]{.underline}**

Description: The Miscellaneous Auxiliary Systems listed below are to be
given a service demonstration and checked off as satisfactory operation
is observed.

Purpose: To demonstrate satisfactory operation of the ship\'s
miscellaneous auxiliary systems.

[SYSTEM]{.underline} [OPERATION]{.underline}

Refrigeration Equipment: SAT/UNSAT

Galley Equipment: SAT/UNSAT

Air Conditioning System: SAT/UNSAT

Ventilation and Heating System: SAT/UNSAT

Water Treatment System: SAT/UNSAT

Ballasting and Deballasting Systems: SAT/UNSAT

Bilge Pump & System: SAT/UNSAT

Fire Pump & Firemain: SAT/UNSAT

Salt Water Service System: SAT/UNSAT

Fresh Water Service System: SAT/UNSAT

Cargo Space Ventilation: SAT/UNSAT

Sewage Disposal System: SAT/UNSAT

Elevators: SAT/UNSAT

Stabilization Systems: SAT/UNSAT

Hull Vibration: SAT/UNSAT

Machinery Vibration: See NOTES/COMMENTS

Heat/Temperature Survey: See NOTES/COMMENTS

**[MISCELLANEOUS AUXILIARY SYSTEMS (CONT\'D)]{.underline}**

**[SYSTEM]{.underline} [OPERATION]{.underline}**

Fueling Oil Handling:

Bunkering SAT/UNSAT

Transfer SAT/UNSAT

Service SAT/UNSAT

Heaters SAT/UNSAT

Purifiers SAT/UNSAT

Electrical Generating System:

Ship\'s Service SAT/UNSAT

Auxiliary Engine Driven SAT/UNSAT

Switchboards SAT/UNSAT

Wiring SAT/UNSAT

Parallel Operation SAT/UNSAT

Emergency SAT/UNSAT

Ship\'s Lighting:

House Internal SAT/UNSAT

House External SAT/UNSAT

Main Deck External SAT/UNSAT

Cargo Spaces SAT/UNSAT

Engine Spaces SAT/UNSAT

Auxiliary Spaces SAT/UNSAT

Storerooms/Lockers SAT/UNSAT

Sound Powered Phones SAT/UNSAT

(list types i.e., 1JV, 3JV, etc.):

Oil Water Separator: SAT/UNSAT

[DIESELS ONLY]{.underline}

Auxiliary Boilers:

Waste Heat SAT/UNSAT

Number in Op: \_\_\_\_\_\_\_\_\_\_

Oil Fired SAT/UNSAT

Number in Op: \_\_\_\_\_\_\_\_\_\_

Uptake Gas Temp: SAT/UNSAT

**[MISCELLANEOUS AUXILIARY SYSTEMS (CONT\'D)]{.underline}**

Piping: SAT/UNSAT

Safety Valves: SAT/UNSAT

Combustion Control: SAT/UNSAT

Fuel Oil System: SAT/UNSAT

Feed Water System: SAT/UNSAT

**NOTES/REMARKS:**

**[NAVIGATION EQUIPMENT]{.underline}**

Description: The navigation and other special equipment is to be given a
service demonstration and checked off according to the following
equipment list as satisfactory if operation is observed.

Purpose: To demonstrate satisfactory operation of the ship\'s navigation
system.

[SYSTEM]{.underline} [OPERATION]{.underline}

Gyro Compass (Primary) SAT/UNSAT

Gyro Compass (Backup) SAT/UNSAT

Magnetic Compass SAT/UNSAT

Auto Pilot SAT/UNSAT

Talkback System SAT/UNSAT

Rudder Angle Indicators SAT/UNSAT

RPM Indicators/Repeaters SAT/UNSAT

Chronometers SAT/UNSAT

Fathometer SAT/UNSAT

Fathometer Alarm SAT/UNSAT

Doppler Speed Log SAT/UNSAT

LORAN SAT/UNSAT

Power Failure Alarms SAT/UNSAT

SATNAV/GPS SAT/UNSAT

Smoke Detector Cabinet SAT/UNSAT

Radio Direction Finder (RDF) SAT/UNSAT

Radar 10 CM w/ARPA SAT/UNSAT

**[NAVIGATION EQUIPMENT (CONT\'D)]{.underline}**

[SYSTEM]{.underline} [OPERATION]{.underline}

ARPA (Part of 10 cm Radar) SAT/UNSAT

Radar 3 CM SAT/UNSAT

Course Recorder SAT/UNSAT

Navigation Lights SAT/UNSAT

Automatic Fog Signaling Device SAT/UNSAT

Weather Instruments: SAT/UNSAT

Anemometer SAT/UNSAT

Barograph SAT/UNSAT

Whistle SAT/UNSAT

Bridge Control SAT/UNSAT

**NOTES/REMARKS:**

**[COMMUNICATION EQUIPMENT]{.underline}**

Description: The communication equipment is to be given a service
demonstration and checked off according to the following equipment list
as satisfactory if operation is observed.

Purpose: To demonstrate satisfactory operation of the ship\'s
communication system.

[SYSTEM]{.underline} [OPERATION]{.underline}

Main Transmitter SAT/UNSAT

Reserve Transmitter SAT/UNSAT

Main Receiver SAT/UNSAT

Reserve Receiver SAT/UNSAT

VHF Equipment SAT/UNSAT

Hand-Held VHF Radios SAT/UNSAT

SSB HF Voice Radio SAT/UNSAT

2182 Alarms SAT/UNSAT

(Radio Room &Bridge)

Telex Equipment SAT/UNSAT

Facsimile Equipment:

Standard Office - SAT/UNSAT

Weather Fax - SAT/UNSAT

Auto Alarms SAT/UNSAT

(2182 Alarms-Radio Room & Bridge)

INMARSAT SAT/UNSAT

Standard C Terminal

NAVTEX Receiver SAT/UNSAT

**[COMMUNICATION EQUIPMENT (CONT\'D)]{.underline}**

[SYSTEM]{.underline} [OPERATION]{.underline}

**Emergency Equipment:**

EPIRBs: SAT/UNSAT

(\_\_\_\_\_No. of Units Aboard)

Lifeboat Radios: SAT/UNSAT

Admin. Equipment & Manuals: SAT/UNSAT

Equipment Manuals: SAT/UNSAT

MSC Comm Instructions: SAT/UNSAT

UHF (If installed): Not Equipped

**NOTES/REMARKS:**

**[MOORING EQUIPMENT]{.underline}**

Description: The operation of the vessel\'s mooring equipment[^5] is to
be demonstrated and its operational performance observed and checked off
according to the following equipment list as satisfactory operation is
observed.

Purpose: To demonstrate satisfactory operation of the ship\'s mooring
system.

[SYSTEM]{.underline} [OPERATION]{.underline}

Mooring Winches: SAT/UNSAT

(Type:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_)

Mooring Lines SAT/UNSAT

Chocks SAT/UNSAT

Fairleads SAT/UNSAT

Bollards SAT/UNSAT

Accommodation Ladders SAT/UNSAT

Pilot Ladders SAT/UNSAT

**NOTES/REMARKS:**

**[BOW THRUSTER & STERN THRUSTER]{.underline}**

Description: The Bow thruster test is to consist of a demonstration of
the ability of the bow thruster to position the bow without engine and
rudder assistance. The test is to be conducted with the vessel stopped
and headed into the wind. The thruster control lever is to be positioned
for maximum thrust to swing the bow to the left of the ship\'s heading
for 10 minutes or until the ship\'s heading changes 30 degrees left of
the original heading. The thruster control lever will then be positioned
for maximum thrust to swing the bow to the right for 10 minutes or until
the ship\'s heading changes 30 degrees right of the heading at which
left swing was stopped.

Repeat this test for the stern thruster.

Repeat this test for both thrusters.

Purpose: Demonstrate the ability of the Thrusters to Perform.

**[ITEM]{.underline} [OBSERVED VALUES]{.underline}**

**THRUSTERS:** [BOW]{.underline} [STERN]{.underline} [BOTH]{.underline}

Ship\'s Base Course: \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Time of start: \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Power (KW): \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

LEFT: Time (seconds)

to move 30 or degrees

moved in 10 minutes: \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

RIGHT: Time (seconds)

to move 30 or degrees

moved in 10 minutes: \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Ship\'s heading at the end: \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_

Sea Condition: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Depth of Water (fathoms):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Wind Speed and Direction:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Draft: \_\_\_\_\_\_\_ m (Fwd) \_\_\_\_\_\_\_ m (Aft)

**NOTES/REMARKS:**

**[CARGO HANDLING EQUIPMENT (ROLL-ON/ROLL-OFF)]{.underline}**

Description: The operation of the vessel\'s cargo handling equipment is
to be demonstrated and its operational performance observed in regard to
the following components:

Purpose: To demonstrate operation of the ship\'s cargo handling
equipment.

**[SYSTEM]{.underline} [OPERATION]{.underline}**

**[Stern Ramps:]{.underline}**

**Operating Stations:**

Upper Deck: SAT/UNSAT

Lower Deck: SAT/UNSAT

Securing Devices: SAT/UNSAT

**[Stern Door:]{.underline}**

Operating Stations: SAT/UNSAT

Locking Device: SAT/UNSAT

**[Cargo doors:]{.underline}**

**Operating Stations:**

#3 Deck: SAT/UNSAT

#2 Deck: SAT/UNSAT

#1 Deck: SAT/UNSAT

**[Upper Deck Ramp Door (Guillotine):]{.underline}**

Operating Stations: SAT/UNSAT

Locking Devices: SAT/UNSAT

**[Ramp Covers:]{.underline}**

Operating Stations: SAT/UNSAT

Locking Devices: SAT/UNSAT

Deck: SAT/UNSAT

Deck: SAT/UNSAT

**[CARGO HANDLING EQUIPMENT (ROLL-ON/ROLL-OFF)(CONT\'D.)]{.underline}**

**[SYSTEM]{.underline} [OPERATION]{.underline}**

Stores Crane (5 Ton): SAT/UNSAT

Stores Crane (1 Ton): SAT/UNSAT

Port Accomodation Ladder

Platform Crane: SAT/UNSAT

**Hydraulic Power Room:**

Unit Operation: SAT/UNSAT

Leakage: SAT/UNSAT

**NOTES:** (1) Operation of the above listed hydraulic powered units to
be observed with regard to sluggish/sticking movement, vibration, time
of operation, leakage of hydraulic oil from operating cylinder and
control stations.

**REMARKS:**

**f.8 DEFICIENCY REPORTS**

> This report form was developed by MARAD and was used to record vessel
> deficiencies discovered by the vessel\'s crew and the MARAD Trials
> Team shortly before and during the post Desert Shield/Desert Storm sea
> trials. The completed forms became the source input documents for the
> MARTS and may still be used for this purpose. The Master and Chief
> Engineer should explain to the crew the importance of identifying all
> vessel deficiencies in order that they may be corrected before the
> vessel enters layup. They shall make the forms available to the crew
> and explain how to correctly fill out the forms. Instructions, blank
> form and sample (filled in) forms follow on individual sheets in order
> that they may be photocopied on board for distribution.

**f.8.1 INSTRUCTIONS FOR COMPLETING DEFICIENCY REPORT**

PLEASE HELP US IDENTIFY AND CORRECT VESSEL DEFICIENCIES BY

COMPLETING THE ATTACHED DEFICIENCY REPORT AND RETURNING IT

TO YOUR DEPARTMENT HEAD.

PLEASE COMPLETE THE FOLLOWING BLOCKS ON THE REPORT:

**ORIGINATOR:** ENTER YOUR INITIALS

**EQUIPMENT:** ENTER THE NAME OF THE PIECE OF EQUIPMENT, e.g. PORT MAIN
ENGINE, ANCHOR WINDLASS, DECK DRAINS, ETC.

**LOCATION:** IT IS CRITICAL THAT YOU GIVE AS EXACT A LOCATION ON THE
SHIP AS POSSIBLE. INCLUDE DECK LEVEL; FRAME NUMBER; PORT, CENTER OR
STARBOARD; OR THE NAME OF THE SPACE: ENGINE ROOM LOWER LEVEL

**DEFICIENCY DESCRIPTION:**

> CAREFULLY, IN AS FEW WORDS AS POSSIBLE, ENTER THE EXACT EXTENT OF
> REPAIRS. THIS WRITE-UP WILL BE USED TO WRITE A REPAIR SPECIFICATION.
> BE SPECIFIC, e.g., \"OILY WATER SEPARATOR DOES NOT FUNCTION. REMOVE TO
> SCRAP. PROVIDE A NEW OILY WATER SEPARATOR, COMPLETE. INSTALLATION TO
> INCLUDE ALL NECESSARY PIPING AND ELECTRICAL MODIFICATIONS.\"

Examples of how to fill out the forms are attached. There is space on
each form to write up to four (4) deficiencies. All four spaces can be
used, but only for one (1) piece of equipment. Note the example for the
steering gear. All four (4) deficiencies are different but they all
relate to the one piece of equipment. If you were to write up a
deficiency on a General Service Pump, you **[cannot]{.underline}** use
the same form sheet to write up a deficiency for a Main Lube Oil Pump.
You must use two (2) different form sheets.

**DEFICIENCY REPORT**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^ORIGINATOR\ (ccc)\ SEQUENCE\ NO.(operator\ use\ only)^

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^EQUIPMENT\ (40\ CHAR\ MAX)\ LOCATION\ (P,C,S/frame/deck)^

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^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^1-^

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^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^2-^

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^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^3-^

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^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^4-^

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**DEFICIENCY REPORT (sample)**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^ORIGINATOR\ (ccc)\ SEQUENCE\ NO.(operator\ use\ only)^

LBJ \| \| leave blank

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^EQUIPMENT\ (40\ CHAR\ MAX)\ LOCATION\ (P,C,S/frame/deck)^

STEERING GEAR-JOHN HASTIE \| STEERING GEAR FLAT \| AFT FR 18-STERN

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^1-^ COUPLING COVER ON PORT STEERING GEAR FOLLOW-UP IS LOOSE AND

NOISY. TIGHTEN

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

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^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^2-^ REMOVE BOTH RAM PRESSURE GAUGES FROM SHIP TO SHOP.

RECALIBRATES BOTH RAM PRESSURE GAUGES. REINSTALL ON SHIP.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

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^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^3-^ PROVIDE RAILS AND CONTAINMENT AROUND STEERING GEAR.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

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^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^4-^ EXCESSIVE LEAKAGE FROM RAMS AT PACKING GLANDS. REMOVE

AND RENEW PACKING FROM ALL FOUR (4) RAMS. TEST UPON COMPLETION.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**DEFICIENCY REPORT (sample)**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^ORIGINATOR\ (ccc)\ SEQUENCE\ NO.(operator\ use\ only)^

RPD \| \| leave blank

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^EQUIPMENT\ (40\ CHAR\ MAX)\ LOCATION\ (P,C,S/frame/deck)^

COURSE RECORDER \| WHEEL HOUSE

\| PORT SIDE

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^1-^ INSTRUMENT OUT OF CALIBRATION.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

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\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^2-^ PEN OUT OF INK

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \|

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^3-^

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \|

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^4-^

**DEFICIENCY REPORT (sample)**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^ORIGINATOR\ (ccc)\ SEQUENCE\ NO.(operator\ use\ only)^

FAE \| \| leave blank

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^EQUIPMENT\ (40\ CHAR\ MAX)\ LOCATION\ (P,C,S/frame/deck)^

FORKLIFT TRUCK \| \"B\" DECK HYDRAULIC OIL

MFG: CLARK \| STORAGE AREA

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^1-^ LOSS OF POWER- NEEDS ENGINE TUNE-UP.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \|

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^2-^ REPLACE MUFFLER.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \|

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^3-^

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\| \| \|

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^DEFICIENCY\ DESCRIPTION\ (240\ char\ max)^

^4-^

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**f.9 HABITABILITY FORM INSTRUCTIONS**

This report form was developed by MARAD and was used to identify and
record problems that exist in the habitability area of the vessel. It
was found that better, more consistent results are obtained if the
Master appoints one of the Deck Officers to inspect each room with the
person occupying that room and fills out the form rather than having
each crew member fill out individual forms. The completed forms should
then be given to the Port Engineer who will insure that all deficiencies
are corrected. The Master and Chief Engineer should explain to the crew
the importance of identifying all vessel deficiencies in order that they
may be corrected before the vessel enters layup. Blank forms follow on
individual sheets in order that they may be photocopied on board for
use.

**f.9.1 HABITABILITY SURVEY**

Ship Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Stateroom Name and No: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CIRCLE ONE

[(If Poor, Please describe.)]{.underline}

1\. Deck Tile/Carpet Condition - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2\. Sanitary Fixtures - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

3\. Toilet/Shower Deck - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

4\. Electric Fixtures- Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5\. Bulkhead Condition - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

6\. Berth Condition - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**HABITABILITY SURVEY**

Page Two

CIRCLE ONE

[(If Poor, Please describe.)]{.underline}

7\. Locker Condition - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

8\. Misc. Furniture - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

9\. Port Light and Cover - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

10\. Misc. Hardware - Good/Fair/Poor

Travel Bar

Soap Dish

Shower Curtain, etc.

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

11\. Doors and Door Hardware - Good/Fair/Poor

Stateroom/Toilet & Shower

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**HABITABILITY SURVEY**

Page Three

CIRCLE ONE[(If Poor, Please describe.)]{.underline}

12\. Curtains/Drapes - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

13\. Overhead Condition - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

14\. Paint Decks/Overhead/Bhds. - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

15\. Heating/A.C. Ventilation - Good/Fair/Poor

Remarks\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

GENERAL REMARKS:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**g.0 TEMPORARY LAYBERTH PROCEDURES**

> The previously awarded layberth contract may or may not still be in
> effect following a Phase O operation. There are clauses in the
> contract (see Section H.5 SUBSTITUTION OF VESSELS, and H.6 ACTIVATION
> OF GOVERNMENT VESSELS) which allow the vessel to return to and occupy
> the site with the previously contracted services restored. These
> clauses would also apply following a Phase V activation. If the
> layberth is occupied while under contract (see Section H.5.(b) and H.7
> REDUCTION IN CONTRACT PRICE) or the contract has expired and a new
> contract has not been awarded; temporary layberthing will be required.
>
> a\. In securing temporary layberthing for the vessel MTL as Ship
> Manager shall first give consideration to previously contracted
> layberth facilities. These facilities and contractors must be on the
> [current]{.underline} MARAD Qualified Bidder\'s List (QBL) to be
> considered. It would be preferred that additionally these contractors
> be interested in and seeking the Invitation For Bid (IFB) for the
> upcoming layberthing contract.
>
> b\. If previously contracted layberth facilities are not available,
> government (federal) owned/operated bases and installations shall then
> be considered.
>
> c\. Should government berthspace be inadequate or otherwise
> unavailable state and local facilities shall then be examined.
>
> d\. Private berthspace, with limited services, will be considered as a
> last resort.
>
> MTL shall arrange and contract for temporary layberthing and services
> with the above in the most cost effective manner. MARAD contracting
> policy and guidelines shall be adhered to and implemented. Previous
> full term layberthing contract specifications and cost estimates may
> be utilized in negotiating the short term needs.
>
> If the length of time between the end of a Phase O operation and the
> availability of a proper layberth site is relatively short (1 to 3
> days) MTL, after approval and authorization by the MARAD COTR/ACO, may
> retain the operational crew to make the shift. Berthing and husbanding
> of the vessel in this instance shall follow the guidelines of Section
> 2.4.6 of the RRF OPERATIONS MANAGEMENT MANUAL (TE-1).
>
> If the length of time between end of operations and the proper layup
> site availability is longer than stated above, MTL, with MARAD
> COTR/ACO approval, may pay/off the operational crew and begin Phase IV
> maintenance at the temporary layberth. In this case, husbanding of the
> vessel shall be in accordance with either Section 2.4.6 of the RRF
> OPERATIONS MANAGEMENT MANUAL (TE-1) or as contracted with the facility
> in the Layup Specification item GO1 (TOWING, TUGS, GANGWAY AND LINE
> HANDLING). The MARAD COTR/ACO shall authorize the appropriate method.

**h.0 MATERIAL MANAGEMENT PROCEDURE**

> The following material management procedures are provided as a guide
> to MTL Port Staff and the vessel\'s Master and Chief Engineer. Upon
> receipt of notice to layup the vessel, the timely implementation of
> these policies will provide a smooth transition to layup.
>
> Attention to good marine practice and the relevant sections in the
> **RRF OPERATIONS MANAGEMENT MANUAL (TE-1)** and the **MARAD SUPPLY
> MANAGEMENT PROGRAM MANUAL (TE-5)** shall assist in the subsequent
> vessel re-activation.

**h.1 STORES**

> Vessel stores, or outfit material, are all non -installed equipment
> and supplies, except spares and food provisions. Outfit material
> includes, but is not limited to, maintenance and mission material and
> all items required by USCG, ABS, and any other regulatory body. There
> are three categories of outfit material which are based on use and
> replacement factors: consummables, expendables, and non-expendables.
>
> **CONSUMABLES:**
>
> Consumables include those articles, commodities and supplies required
> in the maintenance and operation of the ship and the living and
> berthing of passengers, officers and crew, including, but not limited
> to, the following general classifications:
>
> Articles and commodities that are consumed in their initial use (e.g.,
> paints, packing materials, soaps, medicines, metals, oils, greases,
> chemicals, gases, fuel of auxiliary machinery and equipment, etc.).
>
> Articles and commodities whose term of usage or life is so short that,
> after initial use, such items can not be recovered for re-issue or are
> practically valueless for sale or transfer (e.g., paint brushes,
> brooms, swabs, rope (except hawsers) and cordage, etc.).
>
> Articles and commodities of general use which, after installation,
> lose their identity and become part of a system or a part of a larger
> piece of equipment (e.g., pipe, pipe fittings and valves, electrical
> fittings, fire bricks and tile, etc.).
>
> **EXPENDABLES:**
>
> Expendables consist of those articles which are portable,
> semi-portable, and detachable and are used in the normal day-to-day
> operation and maintenance of the ship. Such items are subject to
> casual or gradual deterioration and replacement, but are not readily
> consumed by usage and are not subject to economical repair. Examples
> include: hawsers, towing and mooring wire cables, hand tools and
> certain portable power tools, certain inexpensive test equipment,
> shackles, slings, cargo securing gear, linens, silverware, crockery,
> draperies and curtains, desks, chairs, etc.
>
> **NON-EXPENDABLES:**
>
> Those articles and equipage which are required for the maintenance and
> operation of the ship, but are subject to special controls or to
> economical repair when no longer serviceable, rather than being
> disposed of and replaced. Included in this category are Controlled
> Equipage items (see paragraph 8.3). Other examples of non-expendable
> outfit items include forklift trucks or other self-propelled Material
> Handling Equipment (MHE), certain communications equipment, certain
> highly technical test equipment, etc.
>
> All stores (consumables, expendables and non-expendables) shall be
> inventoried under the direction of the vessel\'s Department Heads. A
> copy of the complete inventory (identifying stores locations) shall be
> on file in the Master\'s office. Departmental stores inventories (with
> locations) shall be on file in each Department Head\'s office.
>
> All stores shall be properly stowed in secure areas (i.e., Bosun\'s
> locker, steward\'s stores, deck lockers, engine store rooms, engine
> machine shop) to prevent unauthorized use or removal.
>
> Upon layup, all charts and date sensitive nautical publications will
> be removed from the vessel and destroyed to ensure no out-of-date
> navigation products are on board when a ship reactivates.
>
> Upon receipt of notice to layup an operating RRF ship, the MARAD
> Region Office will advise the MTL Port Staff of where to redirect or
> ship outfit material, including consumables and any replacement
> equipage. In such cases, MTL Port Staff will be requested to send the
> MARAD Region COTR a copy of any outstanding outfit material orders for
> the ship. These documents should clearly identify the specific ship
> and the outfit material on order.
>
> As part of the vessel layup, all consumables will be neatly and
> properly stowed. All hazardous, flammable, and combustible items will
> be stowed in accordance with applicable regulations and good marine
> practice. Any items (e.g., broached/damaged paint containers) which
> cannot be safely restowed, will be transferred to an active RRF ship,
> turned over to the MARAD Region COTR, or disposed of.
>
> If transfer is not practical, a list of items to be disposed of will
> be prepared and signed by two crew members and the ship\'s Master as
> witnesses to the disposal. A copy of the survey list will be provided
> to the MARAD Region COTR.

**h.2 PROVISIONS**

> When notice has been received that the vessel will soon be removed
> from active status, preparation for inventory reduction must begin.
> Orders for foodstuffs and other consumables will be kept to a minimum.
> The Master will pay special attention to this when reviewing and
> approving requisitions. If a vessel has been foreign (within the last
> two years) as is almost always the case, all meats, fruits and
> vegetables, regardless of origin that, are on board are considered
> \"contaminated\" by the USPHS and will not be allowed to land in the
> U. S.
>
> All lifeboat provisions shall be removed and stowed ashore in
> accordance with directions from the Region COTR.
>
> Food stuffs are not to be stowed aboard deactivated ships. The only
> exception to the following disposal procedures are those vessels which
> are scheduled to go directly into Reduced Operating Status (ROS). In
> such cases, dry goods should be retained on board for future use by
> ROS crews.
>
> The food stuffs listed below are to be disposed of at sea by ship\'s
> personnel prior to arrival at the last port before deactivation. The
> Master and the Chief Steward will insure that sufficient food remains
> on board to serve meals for two to three days after the vessel arrives
> in the last port. A list of the items disposed of shall be prepared
> and signed by two crew members and the ship\'s Master as witnesses to
> the disposal. The witnessed list is to be attached to the prepared
> \"Findings\" associated with the disposal of \... and given to the
> MARAD COTR with a copy to the Port Engineer.
>
> a\. Any broached food, less plastic containers
>
> b\. All meats, fruits and vegetables.

**U. S. MARITIME ADMINISTRATION**

**FINDINGS ASSOCIATED WITH THE DISPOSAL OF FOOD STUFFS AT SEA**

> **Pursuant to 41 CFR 101-43.305 and 41 CFR 101-45.902-2, the food
> stuff items on the attached listing have been disposed of at sea as
> witnessed by the undersigned. The items were either broached, procured
> on foreign markets or stored with items procured on foreign markets
> and had no further commercial value.**

**VESSEL\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

> **Ship\'s Master MARAD Region**

**Representative**

**DATE\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
DATE\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

> A cooperative effort between MTL and the MARAD Regional office will be
> made to affect the transfer of remaining food stuffs to an active RRF
> vessel in the immediate vicinity or to Federal, state and local/city
> government institutions, including military bases. If transfer is not
> practical, all other food stuffs will be disposed of through donation
> to local charities in accordance with the following procedures:
>
> a\. The MARAD Region office will make the necessary arrangements for
> the charitable organization to meet the ship and receive the food
> stuffs. The arrangement will be documented by a letter authorizing
> them to receive food stuffs from a specific RRF vessel.
>
> b\. The ship\'s crew shall segregate and inventory the food stuffs to
> be donated.
>
> c\. The ship\'s crew shall pack the food stuffs in a manner which will
> ease the removal of the food.
>
> d\. Any food stuffs suspected of being spoiled or contaminated or
> their unit containers have been broached or even suspected of having
> been tampered with, shall not be donated to any agency, institution or
> charity. These items shall be disposed of as solid waste (trash).
>
> e\. Upon presentation of MARAD\'s letter authorizing donation, the
> Master or his representative shall effect the donation.
>
> f\. A copy of the inventory will be signed by a representative of the
> receiving organization and by the ship\'s Master. The signed inventory
> is to be attached to the prepared \"Findings\" associated with \...
> and given to the MARAD COTR with a copy to the Port Engineer.

**U. S. MARITIME ADMINISTRATION**

**FINDINGS ASSOCIATED WITH THE DONATION OF MATERIAL**

> **Pursuant to 41 CFR 101-43.305 and 41 CFR 101-44.701-1, the items on
> the attached listing have been donated
> to\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_. It has
> been found that the estimated cost of the continued care and handling
> of the material would exceed the estimated proceeds from its sale.**
>
> **VESSEL\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**
>
> **\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**
>
> **Ship Master MARAD Region**

**Representative**

**DATE\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
DATE\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**h.3 PILFERABLE/CONTROLLED**

> Controlled Equipage is a special category of non-expendable items. It
> is similar to the non-expendable outfit category, but is distinguished
> by being highly pilferable, therefore requiring special attention in
> order to ensure positive control over the inventory. The following is
> a generic, but not all-inclusive list of Controlled Equipage items.
> Controlled Equipage is subject to signature control during all RRF
> phases, and each item is identified by nomenclature and serial number
> (if one exists). A perpetual inventory of Controlled Equipage will be
> maintained on RRF-ECSMIS.

+-----------------------------------+---+--------------------------------+
| Binoculars                        |   | Recorders, tape or wire        |
|                                   |   |                                |
| Boats, life, inflatable           |   | Regulators, scuba equipment    |
|                                   |   |                                |
| Boxes, first aid                  |   | Rifles, carbines, and shotguns |
|                                   |   |                                |
| Buoys, ring, life saving          |   | Scuba gear                     |
|                                   |   |                                |
| Buoys, beacon                     |   | Sets, diving equipment, all    |
|                                   |   | types                          |
| Cameras, all types                |   |                                |
|                                   |   | Sextants, all types            |
| Chronometers                      |   |                                |
|                                   |   | Sights, night vision hand held |
| Compasses, wrist, diving          |   |                                |
|                                   |   | Software                       |
| Computers                         |   |                                |
|                                   |   | Stadimeters                    |
| Copy machines, all types          |   |                                |
|                                   |   | Stretchers, all types          |
| Exposure suit                     |   |                                |
|                                   |   | Suits, swimmers rescue         |
| Fax machines                      |   |                                |
|                                   |   | Telephones, portable           |
| Gauges, depth, wrist, diving      |   | (cellular)                     |
|                                   |   |                                |
| Guns, line throwing               |   | Telescopes, boresight          |
|                                   |   |                                |
| Guns, all types                   |   | Telescopes, marine             |
|                                   |   |                                |
| Machines, adding                  |   | Telescopes, spotter            |
|                                   |   |                                |
| Machines, calculating             |   | Televisions                    |
|                                   |   |                                |
| Masks, gas, all types             |   | Timers, stop (ordnance)        |
|                                   |   |                                |
| Microscopes                       |   | Typewriters, manual and        |
|                                   |   | electric                       |
| Motors, outboard, portable        |   |                                |
|                                   |   | Video Cassette Recorders       |
| Pistols, pyrotechnics             |   |                                |
|                                   |   | Watch, pocket, comparing       |
| Presentation silver               |   |                                |
|                                   |   | Watch, pocket, navigation      |
| Preservers, life, vest or         |   | timing                         |
|                                   |   |                                |
| Printers                          |   | Watch, wrist, conventional     |
|                                   |   |                                |
| Radio, \"Handie-talkie\"          |   | Watch, stop                    |
|                                   |   |                                |
|                                   |   | Watch, wrist, underwater       |
|                                   |   |                                |
|                                   |   | Word processors                |
+-----------------------------------+---+--------------------------------+

The Master is responsible and accountable for the safe keeping, proper
use, maintenance and stowage of all the vessel\'s controlled equipage.
Inventory will be checked and signed by both Masters and a copy
forwarded to MTL Headquarters upon change of Masters. At layup, an
updated inventory will be prepared and all controlled equipage will be
neatly stowed in a designated controlled equipage room which will be
locked and sealed. Any discrepancies in the final inventory and the
original inventory must be explained.

**h.4 SLOP CHEST**

> Inventory control, sales, and operation of the Slop Chest are the
> Master\'s responsibility. Disposition of Slop Chest material by the
> Master, after consultation with MTL Port Staff, is his responsibility.

**h.5 FIREARMS**

> MTL will arrange to return to the Military Sealift Command (MSC) all
> weapons and ammunition provided by MSC. MTL will advise the Master of
> the arrangements made and the forms required.
>
> If the procurement of weapons and ammunition were authorized by the
> MARAD Region, such weapons and ammunition shall be taken into custody
> by the Region COTR.
>
> In either case the Master shall ensure that the proper paper work is
> executed before release of any weapons or ammunition is made. Copies
> of forms are to be forwarded to MTL Headquarters.

**h.6 MEDICINE LOCKER**

> Drugs and pharmaceuticals, including narcotics, are not to be retained
> onboard deactivated RRF ships. Durable medical supplies such as
> bandages, splints, crutches, etc., will be retained onboard and stored
> in the hospital space medical lockers. Items such as aspirin, cough
> medicine, etc. with 2 or more years of shelf life remaining, may be
> retained if the containers are unbroached. The following procedure is
> to be adhered to for the transfer of controlled substances:
>
> a\. MARAD Region offices shall make the necessary arrangements with
> local federal agencies to receive all controlled substances and advise
> MTL prior to deactivation. Such agencies must be registered with the
> Drug Enforcement Administration (DEA), Department of Justice, and are
> authorized to procure the particular controlled substance being
> transferred. The certification shall include the registration number
> of the DEA Form 223, Certificate of Registration, issued by DEA.
>
> b\. The Master will prepare an inventory list of controlled substances
> to be transferred (use MARAD Form MA-10, Property Transfer Notice) and
> both the Master and the representative of the receiving agency shall
> sign indicating receipt. A copy of the signed inventory and Form MA-10
> is to be given to the MTL Port Engineer and the MARAD COTR.

**h.7 HAZARDOUS MATERIALS**

> The MARAD Policy and Procedure Guidance Document is presented below in
> its entirety and Masters and Chief Engineers are to be guided by this
> document. Masters and Chief Engineers are instructed to work closely
> with MTL Shore Staff where disposal of Hazardous Materials are
> concerned [as no short cuts will be taken.]{.underline}

POLICY AND PROCEDURE GUIDANCE FOR HANDLING HAZARDOUS MATERIALS,
SOLVENTS, CHEMICALS AND WASTE PRODUCTS ASSOCIATED WITH DEACTIVATION.

**I. [GENERAL INFORMATION]{.underline}**

> A. Efforts associated with the disposition of hazardous materials and
> waste products should be initiated while the vessel is on its last
> voyage. The Ship Manager should issue the following instructions to
> the ship\'s crew:
>
> 1\. Make every effort to minimize the generation of hazardous wastes.
>
> 2\. Conduct an inventory of hazardous materials onboard and include a
> good description, quantity and storage location.
>
> 3\. Report which materials are not accompanied by a Material Safety
> Data Sheet (MSDS) so the Ship Manager can acquire those needed.
>
> B. Under no circumstances shall hazardous type material be transferred
> (donated) to any private organization, state or local/city government
> institution.
>
> C. No RRF vessel is to enter retention/layup with any hazardous waste
> onboard.
>
> D. Anyone required to work with hazardous material must have received
> safety instructions relative to handling hazardous material.

**II. [HAZARDOUS MATERIAL RETENTION POLICY]{.underline}**

> A. Only those end-items, hazardous materials, solvents and chemicals
> in unopened, legibly labeled packages/containers and in structurally
> sound containers, having a shelf life in excess of two (2) years may
> be selected for retention onboard.
>
> B. The decision to retain such items aboard inactive RRF ships rests
> with the Region and must take into account a number of factors
> including, but not limited to; climate, retention maintenance
> arrangements, readiness status whether or not a retention or ROS crew
> is to be aboard, retention/layup location fire fighting/HAZMAT
> resources.
>
> C. The scope of the end-items, hazardous materials, chemicals and
> solvents anticipated to remain aboard may include:
>
> 1\. Bulk lubricating/hydraulic oils and fuel oils. This includes
> lubricating/hydraulic oils stored in equipment sumps, machinery
> crankcases, power assembly receivers, etc.
>
> 2\. Fuel oils stored in double bottoms, deep tanks, settlers,
> designated storage tanks, etc.
>
> 3\. Fluorocarbons stored in the receivers of refrigeration and air
> conditioning systems.
>
> 4\. Maintenance related end items, in unopened, properly labelled and
> structurally sound containers, barrels/drums/cans. Examples are:
> greases and grease removers/cleaners; cleaning solvents; aerosol type
> solvents, rust inhibitors, electrical dryers/cleaners and the like;
> lubricants and hydraulic oils; paint thinners and solvents; wire
> sloshing compounds; preservatives; etc.

For each hazardous material, solvent or chemical retained aboard, it is
required to have onboard its respective Material Safety Data Sheet
(MSDS) in conformity with 29 CFR 1910.120. Hazardous materials and
substances not identifiable with MSDSs or for which MSDSs are not
available shall be characterized in accordance with 40 CFR 262.11.

> D. The following guidelines are provided to assist the Regions in
> making such retention determinations.
>
> 1\. RRF vessels in 10-day or 20-day readiness status and under
> retention/layup at an NDRF site.
>
> The scope of hazardous material to be retained aboard should be
> developed in cooperation with the NDRF Fleet Superintendent. As a
> matter of policy, hazardous materials retained and stowed aboard are
> to be limited to that which is absolutely necessary to facilitate the
> performance of retention maintenance. In other words, is it practical
> to have maintenance crews carry aboard such materials each time they
> perform maintenance.
>
> 2\. RRF vessels in a 5-day readiness status, with no retention crew.
>
> Hazardous material may be retained and stowed
>
> aboard to the extent they are required to activate the vessel.
>
> 3\. RRF vessels in a 5-day readiness status, with retention crew and
> vessels in ROS status.
>
> In addition to D.2. above, hazardous material, in
>
> minimal levels, may be retained and stowed aboard to support day to
> day maintenance.
>
> E. An inventory of all hazardous material, solvents and chemicals
> retained aboard must be prepared and maintained. This inventory must
> include the name, quantity, stowage location(s) and shelf life
> expiration date, if any. Inventory data sheets similar or equal to
> that shown in the attached Exhibit I should be used. Four copies of
> the inventory should be prepared and along with four copies of the
> appropriate MSDSs, placed in four separate bright yellow folders
> clearly marked \"SHIP\'S NAME - INVENTORY OF HAZARDOUS MATERIALS ON
> BOARD.\" Distribution of the folders will be as follows:

\- Ship\'s record files in Chief Engineer\'s office

\- Ship Manager/General Agent

\- Region Office

\- Fleet Office

> F. The stowage locations of hazardous materials, solvents and
> chemicals aboard the vessel shall be as directed by the MARAD surveyor
> or Ship Manager\'s representative. The physical containment and
> stowage of these materials aboard the vessel shall comply with
> applicable Federal regulations. In general, containment and stowage
> shall consider the following:
>
> \(a\) prevention of deterioration of containers from moisture.
>
> \(b\) prevention of spillage/turnover of any container in a moderate
> sea.
>
> \(c\) inhibiting/eliminating, due to leakage/breakage of the
> container, the production of poisonous gases, flammable atmospheres,
> chemical corrosion or spontaneous chemical combustion.
>
> G. For each stowage location for packaged fuels, lubricants, solvents,
> chemicals and/or hazardous materials a portable fire extinguisher of a
> type suitable for the material stowed therein shall be installed
> outside the door to the stowage location. The door shall be suitably
> marked as appropriate, i.e., WARNING - HAZARDOUS MATERIALS STOWED
> INSIDE.
>
> H. All refrigeration and air conditioning equipment receivers, halon
> and refrigerant storage cylinders shall be labelled or stenciled with
> appropriate lettering/numerals identifying the specific type of
> fluorocarbons stored therein, for example, (CFCs 11, 12, 502/HCFC 22/
> etc.).

**III. [PRE-ARRIVAL REQUIREMENTS]{.underline}**

> A. Every effort should be made on the part of the ship\'s crew to
> minimize the generation of hazardous waste products.
>
> B. Hazardous material aboard the vessel should, wherever possible, be
> reduced to the smallest amount necessary for effective maintenance.
>
> C. Hazardous material and waste products must be clearly identified
> and readily accessible. NOTE: [The ship manager is responsible for
> chemical identification of unknown suspect hazardous materials and
> wastes, all of which must be identified and/or disposed of prior to
> the vessel\'s reentry into the inactive RRF.]{.underline}
>
> D. Ensure that the Material Safety Data Sheet (MSDS) on each form of
> hazardous material is readily available.

**IV. [LAYUP PROCEDURES]{.underline}**

> A. Upon arrival at the industrial repair facility, a joint survey of
> the vessel shall be undertaken by the Contractor, the Ship Manager\'s
> designated representative and the MARAD surveyor. The joint survey
> shall encompass a physical inventory of all end-items, hazardous
> materials, solvents, chemicals and waste products of known and unknown
> classification onboard and an assessment of the physical condition of
> their containers.
>
> B. Within three (3) days after completion of this survey, the
> Contractor shall provide the MARAD surveyor and/or the Ship Manager\'s
> designated representative with a completed inventory and report of the
> survey team\'s findings.
>
> C. MARAD\'s evaluation of this report will result in the
> identification of materials, end-items and wastes and place them in
> the following categories:

1\. Hazardous wastes for disposal at a certified EPA disposal site.

2\. Hazardous material for disposal at a certified EPA disposal site.

> 3\. Hazardous material and end-items for retention aboard.
>
> NOTE: Under no circumstances shall hazardous type material or
> end-items be transferred (donated) to any private organization, state
> or local/city government institution.
>
> D. As a result of this evaluation and determination, the following
> supplemental work requirements for the deactivation contractor should
> be authorized.
>
> 1\. Removal from the vessel and proper disposal of materials,
> chemicals, solvents and end-items of a hazardous nature that are in
> opened or partially filled packages/containers, or in
> containers/packages in which it is not possible to identify the
> contents or in packages/containers of questionable structural
> integrity and durability.
>
> 2\. Removal from the vessel and proper disposal of all onboard waste
> products; such as used oils, lubricants, cleaning solvents and the
> like, as well as waste products generated in the performance of the
> requirements under the contract. All such actions shall be
> accomplished in accordance with all federal, state and local
> regulations.
>
> 3\. Removal from the vessel and proper disposal of any onboard and
> end-items and material, which may or may not be of a hazardous nature,
> having a remaining shelf life of less than the two (2) years;
> including all boiler water testing chemicals, boiler water treatment
> chemicals, cylinders of fluorocarbons (freons), any uncontrolled
> medicines and drugs found on board, paints, lacquers and varnishes;
> and all insulating material, known or suspected of containing
> asbestos, that is currently a part of the vessel\'s onboard inventory
> of stores/repair materials.
>
> 4\. Removal from the vessel and delivery to either another vessel or a
> designated MARAD National Defense Reserve Fleet (NDRF) site or
> warehouse, specific end-items and materials, which may or may not be
> of a hazardous nature, as identified by the MARAD survey or the Ship
> Manager\'s designated representative.
>
> 5\. Upon completion of the removals and disposal identified above, the
> Contractor shall be required to provide the MARAD surveyor and/or the
> Ship Manager\'s designated representative with three (3) copies of
> each inventory of the end-items, wastes and materials removed from the
> vessel and disposed of in accordance with the supplemental work
> orders. These inventories should be similar to that shown in Exhibit
> (1) attached hereto, but should also include the name of the disposal
> firm(s) to which the material(s), end-item(s) and/or waste(s) has been
> transferred.

**V. [INFORMATION RESOURCE]{.underline}**

> The following are some information resources relating to the
> classification, stowage, handling, labelling, transportation and
> disposal of hazardous materials and wastes.
>
> A. [Federal Regulations]{.underline}
>
> Code of Federal Regulations - Chapter 29 (Labor)
>
> Code of Federal Regulations - Chapter 40 (Environment)
>
> Code of Federal Regulations - Chapter 49 (Transportation)
>
> NOTE: Most states also have rules and regulations governing the above.
>
> B. [U.S. Navy Publications]{.underline}
>
> OPNAV P-45-110-91
>
> Hazardous Materials User\'s Guide
>
> Notes: (1) Lists most shipboard items
>
> \(2\) Excellent resource to have aboard
>
> NAVSHIPS TECHNICAL MANUAL - Chapter 593
>
> Pollution Control
>
> OPNAVINST 4110.2
>
> Hazardous Material Control and Management
>
> C. [Other]{.underline}
>
> National Fire Protection Association
>
> DOD Hazardous Materials Information system (HMIS)
>
> U.S. Government Printing Office (microfiche/CD-ROM)-\$22.00
>
> Notes: (1) HMIS is installed at all U.S. Navy Shipyards and aboard all
> U.S. Navy vessels
>
> \(2\) Source of MSDSs
>
> U.S. Coast Guard Maintenance and Logistics Commands Governor\'s
> Island, New York and Alameda, California
>
> Notes: (1) Source of MSDSs (limited)

**i.0 CREW PHASE DOWN**

> Layup will commence upon payoff of the crew following a Phase O
> (operation) or a Phase V (activation) activity. Phase-out of key
> shipboard personnel will begin at payoff with the possible retention
> of some personnel for as long as (15) man-days (or 120 hours) to
> assist with Layup Preparations. Eventually, all Phase O crew members
> will be discharged and an ROS crew may be assigned to the vessel. It
> is anticipated that the ROS crew shall consist of the following
> personnel:

Chief Engineer

First Assistant Engineer

Second Assistant Engineer

Third Assistant Engineer

Chief Mate

Electrician

Deck/Eng Mechanic

Steward

Steward-Utility

GVA

**j.0 SECURING PLANT AND MACHINERY**

> Securing the operating plant and machinery shall be to different
> degrees dependent upon the layup conditions.

**j.1 ABBREVIATED LAYUP**

> Abbreviated layup conditions for the vessel are:
>
> a\) To be moored at a layberth facility with complete services (shore
> power, water, phone).
>
> b\) To be manned by a ROS crew of approximately ten (10) including
> officers and unlicensed personnel.
>
> c\) To be maintained and preserved by the ROS crew so that it may be
> activated and made ready-for-sea (RFS) within four (4) days.

**j.1.1 FULLY OPERATIONAL SYSTEMS**

> In a manned abbreviated layup such as above, many vessel systems will
> remain fully operational. System and equipment particulars as follow:
>
> a\) All hotel services to be available to ROS crew (HVAC, potable and
> sanitary, lighting and power, galley, and provisions refrigeration
> systems).
>
> b\) All auxiliary systems to provide hotel services (Aux. S.W.
> cooling, Aux. F.W. cooling, Aux. Boiler, and electrical distribution
> systems).
>
> c\) All safety, fire fighting, and alarm systems (CO~2~, fire
> detection, fire main, flooding alarm, equipment failure alarm, Emerg.
> generator, and battery systems.
>
> d\) All mooring equipment (anchor windlasses and mooring winches).

**j.1.2 STANDBY OPERATION SYSTEMS**

> Many vessel systems, while not in operation, will be secured in
> \"standby\" status. This will be to preserve or maintain the system or
> to meet RFS-4 readiness requirements. System and equipment particulars
> as follows:
>
> a\) All main propulsion equipment including pumps, motors, piping,
> coolers, heaters, and purifiers.
>
> b\) All auxiliary engine equipment including pumps, motors, piping,
> coolers, heaters, and purifiers.
>
> c\) All steam generation equipment.
>
> d\) All cargo gear equipment.
>
> e\) All steering gear equipment.
>
> f\) All communications and navigation equipment.
>
> g\) All bilge and ballast equipment.

**j.1.3 SECURING, MAINTAINING, TESTING, OF STANDBY SYSTEMS**

> It is the intent in an abbreviated layup that the ROS crew shall
> secure, maintain, and periodically test all ships systems that are in
> standby status. With this in mind, the following procedures are to be
> followed when securing and maintaining vessel systems:
>
> a\) All treated water systems are to be maintained at their normal
> operating levels and chemical concentrations.
>
> b\) All pumps, piping, coolers, and heaters are to remain wet to keep
> gaskets and seals moist.
>
> c\) All motor heater circuits shall be energized or heatlamps
> installed were necessary.
>
> d\) All L.O. & F.O. purifiers shall remain operable and shall be
> utilized to keep moisture and particulate matter from accumulating in
> associated systems.
>
> e\) All manufacturers\' recommendations for inactive service
> procedures shall be consulted, instituted, and take precedence over
> the above guidelines when in conflict.

**j.2 FULL LAYUP**

Full layup conditions for the vessel are:

> a\) To be moored at a layberth facility with complete services (shore
> power, water, phone).
>
> b\) To be under dehumidification with retention alarm systems
> operating.
>
> c\) To be idle and unmanned.
>
> In a full layup such as above all systems shall be deactivated. In
> general the following applies:
>
> 1\) Piping systems and equipment (air bottles, coolers, heaters,
> filters) shall be drained and opened to dehumidification for the
> compressed air, salt water, bilge, ballast, sanitary, condensate and
> feed water, and firemain.
>
> 2\) Piping systems for the F.W. cooling and potable water systems
> shall be filled and treated with the appropriate rust inhibitor.
>
> 3\) All machinery enclosed chambers and plenums (air intakes, scavenge
> spaces, water drums, exhaust manifolds) shall be opened, cleaned, and
> left open to dehumidification.
>
> 4\) All motors shall be protected by heat lamps.
>
> 5\) Ballast tanks shall be emptied, cleaned and dried. Designated
> ballast tanks shall be refilled with a fresh water/sodium silicate
> solution.
>
> The specifics concerning the securing of plant and machinery under
> full layup are contained in the vessels LAYUP SPECIFICATION. The full
> layup of the vessel shall be contracted by IFB to a qualified
> facility.

**k.0 LAYUP - REQUIRED EQUIPMENT STATUS**

> The First Assistant Engineer shall be responsible as Logistics
> Management Officer for locating, identifying, and inventorying all
> required layup equipment stowed aboard the vessel. This shall include:
>
> a\) All sea chest blanks.
>
> b\) All dehumidification equipment, including duct work and opening
> blanks.
>
> c\) All retention alarm equipment, including power distribution panel,
> fire, flooding, and intrusion alarms.
>
> A detailed list of these items shall be submitted to the Chief
> Engineer for verification and inclusion in RRF-MARTS.
>
> Any required layup equipment which is removed from the vessel,
> transferred to another vessel, or stowed ashore during Activation,
> shall be documented in accordance with RRF-MARTS and the RRF SUPPLY
> MANAGEMENT PROGRAM.
>
> In regards to the above, the Chief Engineer shall advise MTL Port
> Staff by memorandum and list any and all items which are not aboard
> the vessel. Details of the specific item (D/H machine, CAPAC unit,
> house or hull blanks) with as much data as possible shall be included
> along with any known circumstances surrounding its removal (location,
> date, reason).

**l.0 MOVEMENT TO LAYUP SITE**

> Prior to the end of operations, and following a pre-layup sea trial
> and material survey, the vessel shall proceed to the contracted layup
> site. In this instance, the movement and management of the vessel
> (husbanding) shall be in accordance with standard RRF operational
> guidelines. It is recommended that the MARAD Trials Team, MTL Trials
> Team, vibration and thermographic personnel and any associated trials
> equipment board at the last discharge port. Layup will commence upon
> payoff of the operational crew at the layup site.
>
> Should it be necessary to move to the proper layup site from a
> temporary layup site, movement and management of the vessel shall be
> in accordance with either Section 2.4.6 of the RRF OPERATIONS
> MANAGEMENT MANUAL (TE-1) or as contracted with the facility in the
> Layup Specification item GO1 (TOWING, TUGS, GANGWAY AND LINE
> HANDLING). The MARAD COTR/ACO shall authorize the appropriate method.

**m.0 MOORING AT LAYUP SITE**

> This section shall address the proper mooring of the vessel, at the
> layberth, in general. Specifics concerning mooring of the vessel shall
> be included in the **LAYUP SPECIFICATIONS**, which should be consulted
> for this purpose.
>
> Once a contract has been awarded to provide and operate a layberth,
> the Contractor must fulfill certain requirements as to the proper
> mooring of the vessel. A safe berth with adequate mooring shall
> consist of:
>
> a\) A water depth of at least four (4) feet greater at Mean Lower Low
> Water (MLLW) than the estimated deep draft of the vessel at the berth.
> This shall also include the access route from the berth to the
> navigational channel.
>
> b\) A sufficient number of properly positioned and fastened fittings
> (Bollards, bitts, cleats) to secure the vessel in winds up to seventy
> (70) MPH while simultaneously experiencing maximum wave and current
> forces expected at the layberth. A minimum safety factor of 3.0 is
> required for mooring lines.
>
> The contractor shall be required to submit a Mooring Condition Survey
> Report to support its berthing arrangement.
>
> The vessel\'s mooring equipment will remain in operating condition and
> mooring lines and wires will be provided by the vessel.
>
> The vessel will moored starboard side to the pier since mooring bitts,
> chocks, and mooring winches are arranged for this as the normal
> docking condition.
>
> Steel towing lines shall be rigged from the port bow and stern of the
> vessel and secured to deck bitts, with a bight led overboard through
> deck chocks and down to the water\'s edge.

**m.1 MOORING - SINGLE OR NESTED**

> MARAD, at it discretion, may award contracts for layberthing vessels
> either singly or nested in groups of two vessels.
>
> If berthed alone, the recommended mooring-line arrangement shall be:
>
> A total of ten, seven (7) inch nylon lines and two, one and one
> quarter (1-1/4) inch wire ropes as midship springs.
>
> 4 - Stern breast lines
>
> 1 - Stern spring line
>
> 2 - Midship spring lines
>
> 1 - Forward spring line
>
> 4 - Bow breast lines
>
> If a nested berthing the inboard vessel shall be arranged as above but
> with eight (8) inch nylon lines. The outboard vessel arrangement shall
> be:
>
> A total of ten, seven (7) inch nylon lines and three, one and one
> quarter (1-1/4) inch wire ropes.
>
> 2 - Stern lines
>
> 2 - Stern breast lines
>
> 2 - Stern spring lines
>
> 2 - Midship spring lines (wire)
>
> 2 - Forward spring lines
>
> 1 - Forward breast to inboard vessel (wire)
>
> 2 - Forward breast lines to shore bollard
>
> Under either condition, single or nested, the vessel\'s hull shall be
> adequately protected by resilient fenders (rubber air cushion type)
> which can safely resist the anticipated environmental loads specified
> in Paragraph 13.0.b.

**m.2 HEAVY WEATHER CONTINGENCY**

> In the event of gale force warnings or a severe storm the ROS crew
> shall monitor the strain on the mooring lines. If necessary lines will
> be doubled up and consideration given to lowering anchors. If a full
> hurricane is forecasted, and time permits, MARAD may order the vessel
> fully crewed and ready it to proceed to sea to weather the storm.
>
> In the event of a rapidly approaching hurricane with insufficient time
> to crew and ready the vessel for sea, the vessel will be prepared to
> ride out the storm at the layberth. All lines will be doubled up,
> additional mooring points established and both anchors will be lowered
> to the river bottom. The vessel shall be ballasted down to hold it in
> place on the river bottom, if possible.

**n.0 ACTIVATION OF RETENTION ALARMS**

> The vessel shall have installed, at a location deemed suitable by the
> MTL Port Staff and the MARAD COTR, a centrally located retention
> alarms power and annunciation panel. The panel shall provide visual
> and audible alarms, with separately zoned indicator lights, for fire,
> flooding, intrusion, and dehumidification problems.
>
> If the vessel is in an abbreviated layup (see Forward conditions) the
> MTL Port Staff and the MARAD COTR shall consult as to the manning and
> attendance to the annunciation panel. With a ROS crew aboard, this
> panel may be deemed redundant to the vessel\'s active alarm systems. A
> determination shall be made by the MARAD COTR as to its necessity.
>
> If the vessel is in a full layup (see Forward conditions) it shall be
> contracted with the layup facility to provide watch keeping and
> attendance to the retention alarms.

**o.0 MULTIPLE VESSEL LAYUP PROCEDURES**

> In the event there are simultaneous vessel layups, certain areas need
> to be addressed to ensure a smooth transition to layup status for all
> vessels. MARAD has arranged its RO/RO vessels in groups of two for the
> Cape \"D\" Fleet and a group of three for the Cape \"H\" Fleet. It is
> possible when a notice of layup is served it could be for all vessels
> in a particular group or just one. The major responsibility for a
> successful layup of multiple vessels shall rest with the assigned Port
> Engineers.

**o.1 PORT ENGINEER RESPONSIBILITIES**

> a\) The Port Engineer shall follow the applicable guidelines for
> single vessel layup set forth in the previous sections of this plan.
> If all vessels in his assigned group are to enter layup, close
> coordination of effort with each vessel\'s MARAD COTR, Master, and
> Chief Engineer is essential.
>
> b\) If multiple vessels from different groups are entering layup
> (especially if using the same layup facility) the respective group
> Port Engineers [must]{.underline} coordinate the effort together. The
> appropriate MTL Port Staff and MARAD COTR\'s shall be consulted
> regularly.
>
> c\) The Port Engineer shall be responsible for coordination of effort
> with all regulatory bodies (ABS/USCG) in the case of multiple vessel
> layups. The Port Engineer shall ensure that all requirements of the
> agencies are met.
>
> d\) The Port Engineer is required to serve as the layup coordinator.
> As the on-scene representative, the Port Engineer ensures that the
> Layup Plan is being followed in an orderly fashion. Should activities
> or events fall behind the layup schedule, the Port Engineer should
> make necessary adjustments to accelerate the process.
>
> e\) Within the framework of the layup, the Port Engineer is the
> primary expeditor and the focal point for information flow. Therefore,
> the Port Engineer is to guarantee that all details are addressed and
> that all tasks delegated to the vessel\'s crew are effectively
> executed.
>
> f\) The Port Engineer shall report progress of the layup and any
> potential difficulties to the MTL contracting officer and marine
> superintendent.
>
> g\) The Port Engineer will coordinate any necessary outside industrial
> assistance with the layup facility. The Port Engineer must guarantee
> that the layup facility is performing the work denoted in the Layup
> Specification and he must confirm that necessary growth work is
> completed on time and budget.
>
> h\) The Port Engineer must effect quality control to guarantee that
> all work delivered is acceptable. In addition, the Port Engineer
> monitors the ship\'s crew\'s labor to safeguard against unproductive
> or excess expenditure of valuable man hours.

**p.0 LAYUP PLAN REVIEW AND UPDATE**

> This Layup Plan shall be reviewed and updated by the MTL Port Staff in
> consultation with MARAD and the vessel\'s Master and Chief Engineer:
>
> a\) Within 30 days after the commencement of every Phase O operation.
>
> b\) On an annual basis if there is no activation during a given year.

**q.0 VESSEL UPGRADE RECOMMENDATIONS**

> While engaged in a Phase O (Operation) or Phase V (Activation)
> activity, the vessel\'s operational crew is encouraged to submit
> recommendations for vessel upgrade. Recommendations should describe
> the system and/or equipment to be upgraded, why the upgrade is needed,
> how the upgrade would benefit the vessel\'s operation, and how/when
> the upgrade could be most efficiently done. The vessel\'s Master and
> Chief Engineer shall submit these recommendations, in specification
> form, to the MTL port Staff for consideration during the next layup
> period. Reference to upgrade items should be noted in the vessel\'s
> crew turnover letters.

[^1]: If continuous 100% ABS power is unattainable or creates
    potentially damaging or otherwise unsafe conditions, the full power
    run shall be conducted at reduced power and the record so noted.

[^2]: This item requires at least two observers in the steering gear
    room with stop watches and one observer on the bridge with phone or
    radio contact.

[^3]: This should be executed quickly, however, if the Chief Engineer
    desires, try it once gradually, then, based on satisfactory results,
    return to full speed ahead, and execute the maneuver a second time,
    faster.

[^4]: The simultaneous hauling of both anchors is not required if the
    vessel is equipped with separate windlass drives or motors for each
    anchor.

[^5]: Some of this equipment cannot be tested during sea trial. Take the
    word of the Chief Mate or Chief Engineer and so note for the record.