+------------+---+---------------+-------------+-----+--------------+
| ###        | * | **Findings**  | **Tasks**   | **E | *            |
|  AFCARS Da | * |               |             | sti | *State/ACF's |
| ta Element | R |               |             | mat | Comm         |
|            | a |               |             | ed/ | ents/Notes** |
|            | t |               |             | Com |              |
|            | i |               |             | ple | **ACF's      |
|            | n |               |             | ted | Sign-off     |
|            | g |               |             | Dat | Notes**      |
|            | * |               |             | e** |              |
|            | * |               |             |     |              |
|            |   |               |             |     |              |
|            | * |               |             |     |              |
|            | * |               |             |     |              |
|            | F |               |             |     |              |
|            | a |               |             |     |              |
|            | c |               |             |     |              |
|            | t |               |             |     |              |
|            | o |               |             |     |              |
|            | r |               |             |     |              |
|            | * |               |             |     |              |
|            | * |               |             |     |              |
+============+===+===============+=============+=====+==============+
| #3 Local   | 2 | The program   | Modify the  |     |              |
| Age        |   | code          | program     |     |              |
| ncy(County |   | incorrectly   | code to     |     |              |
| or         |   | extracts the  | extract the |     |              |
| Equivalent |   | county where  | local FIPS  |     |              |
| Jur        |   | the intake    | code based  |     |              |
| isdiction) |   | occurred and  | on the      |     |              |
|            |   | the county    | location of |     |              |
|            |   | that has      | the office  |     |              |
|            |   | court         | affiliation |     |              |
|            |   | jurisdiction; | of the      |     |              |
|            |   | not the       | social      |     |              |
|            |   | office where  | worker with |     |              |
|            |   | the worker is | primary     |     |              |
|            |   | assigned.     | res         |     |              |
|            |   |               | ponsibility |     |              |
|            |   |               | for the     |     |              |
|            |   |               | case.       |     |              |
+------------+---+---------------+-------------+-----+--------------+
| Race       | 2 | [Screen]      | 1\) Modify  |     |              |
|            |   | {.underline}: | the data    |     |              |
| Foster     |   | Person        | entry       |     |              |
| Care:      |   | Profile       | fields so   |     |              |
|            |   |               | that a race |     |              |
| #8         |   | [Program      | and "unable |     |              |
| Child's;   |   | code]         | to          |     |              |
|            |   | {.underline}: | determine"  |     |              |
| #52 1^st^  |   | 732Nn LNs     | cannot both |     |              |
| Foster     |   | 0945,         | be          |     |              |
| C          |   | 3960-4025,    | selected.   |     |              |
| aretaker's |   | 4090-4100,    | One option  |     |              |
|            |   | 4135; and     | is to       |     |              |
| #54 2^nd^  |   | 800A, LNs     | remove      |     |              |
| Foster     |   | 1180-1570     | "unable to  |     |              |
| C          |   |               | determine"  |     |              |
| aretaker's |   | 1\) The       | from the    |     |              |
| (if        |   | worker can    | five        |     |              |
| a          |   | enter a race  | additional  |     |              |
| pplicable) |   | and "unable   | selection   |     |              |
|            |   | to            | boxes and   |     |              |
| Adoption:  |   | determine."   | only list   |     |              |
|            |   |               | it on the   |     |              |
| #7 Child   |   | 2\) Case file | first       |     |              |
|            |   | review        | selection   |     |              |
| #25        |   | findings: For | list.       |     |              |
| Adoptive   |   | the category  |             |     |              |
| Mother\'s  |   | "American     | [           |     |              |
|            |   | Indian or     | Supervision |     |              |
| #27        |   | Alaska        | /Training]{ |     |              |
| Adoptive   |   | Native" there | .underline} |     |              |
| Father\'s  |   | were eight    |             |     |              |
|            |   | (14%) error   | 2\)         |     |              |
| a\.        |   | cases. The    | Implement   |     |              |
| American   |   | reviewers     | supervisory |     |              |
| Indian or  |   | found that it | oversight   |     |              |
| Alaska     |   | was an        | to ensure   |     |              |
| Native     |   | additional    | workers     |     |              |
|            |   | race that     | enter all   |     |              |
| b\. Asian  |   | should have   | applicable  |     |              |
|            |   | been          | races.      |     |              |
| c\. Black  |   | reported.     |             |     |              |
| or African |   |               | 3\) Provide |     |              |
| American   |   |               | ongoing     |     |              |
|            |   |               | traini      |     |              |
| d\. Native |   |               | ng/guidance |     |              |
| Hawaiian   |   |               | that race   |     |              |
| or Other   |   |               | is to be    |     |              |
| Pacific    |   |               | self        |     |              |
| Islander   |   |               | -identified |     |              |
|            |   |               | by the      |     |              |
| e\. White  |   |               | client.     |     |              |
|            |   |               |             |     |              |
| f\. Unable |   |               | 4\) ACF     |     |              |
| to         |   |               | will review |     |              |
| Determine  |   |               | the data to |     |              |
|            |   |               | ensure      |     |              |
|            |   |               | accuracy.   |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #10 Has    | 2 | [Screens]     | 1a)         |     |              |
| the child  |   | {.underline}: | Consider a  |     |              |
| been       |   | Health Exam   | way to      |     |              |
| clinically |   | Profile;      | incorporate |     |              |
| diagnosed  |   | Health        | the         |     |              |
| as having  |   | Diagnosis     | question    |     |              |
| a          |   | Profile;      | and the     |     |              |
| disabi     |   | Education     | responses   |     |              |
| lity(ies)? |   | Evaluation    | into an     |     |              |
|            |   | Profile       | appropriate |     |              |
| 1=Yes      |   |               | screen in   |     |              |
|            |   | [Program      | the system. |     |              |
| 2=No       |   | code]         |             |     |              |
|            |   | {.underline}: | 1b) Ensure  |     |              |
| 3=Not yet  |   | 731N, LN      | that a      |     |              |
| Determined |   | 3360; and,    | response of |     |              |
|            |   | 733N, LNs     | "no" means  |     |              |
| If yes,    |   | 1115, 1380,   | the child   |     |              |
| indicate   |   | 1670,1955,    | has been    |     |              |
| each type  |   | 2150,         | seen by a   |     |              |
| of a       |   | 6075-6155     | medical     |     |              |
| disability |   |               | p           |     |              |
| with a     |   | [Frequency    | rofessional |     |              |
| "1."       |   | Report        | and         |     |              |
|            |   | ]{.underline} | determined  |     |              |
|            |   | (n=2,563):    | to have     |     |              |
|            |   | Yes = 723     | [no]{       |     |              |
|            |   | (28%); No =   | .underline} |     |              |
|            |   | 0; Not yet    | di          |     |              |
|            |   | determined =  | sabilities. |     |              |
|            |   | 1,840 (72%)   |             |     |              |
|            |   |               | 2\) Submit  |     |              |
|            |   | [Frequency    | revised     |     |              |
|            |   | Report        | screen      |     |              |
|            |   | 2006A         | prints to   |     |              |
|            |   | ]{.underline} | ACF for     |     |              |
|            |   | (n=2,622):    | review.     |     |              |
|            |   | Yes = 752     |             |     |              |
|            |   | (29%); No =   | 3\) Make    |     |              |
|            |   | 1,221 (47%);  | appropriate |     |              |
|            |   | Not yet       | changes to  |     |              |
|            |   | determined =  | the program |     |              |
|            |   | 246 (9%)      | code.       |     |              |
|            |   |               |             |     |              |
|            |   | 1a) Review of | 4\) Submit  |     |              |
|            |   | the screen    | revised     |     |              |
|            |   | for           | program     |     |              |
|            |   | disability    | code to     |     |              |
|            |   | information   | ACF.        |     |              |
|            |   | indicates     |             |     |              |
|            |   | there is no   | [           |     |              |
|            |   | field to      | Supervision |     |              |
|            |   | input "yes,"  | /Training]{ |     |              |
|            |   | "no," or "not | .underline} |     |              |
|            |   | yet           |             |     |              |
|            |   | determined."  | 5\) Develop |     |              |
|            |   |               | a method to |     |              |
|            |   | 1b) If there  | ensure that |     |              |
|            |   | is a date,    | once the    |     |              |
|            |   | and there are | evaluation  |     |              |
|            |   | no diagnosed  | reports are |     |              |
|            |   | conditions    | received    |     |              |
|            |   | selected,     | from the    |     |              |
|            |   | this element  | medical     |     |              |
|            |   | is mapped to  | personnel   |     |              |
|            |   | "no."         | the data    |     |              |
|            |   |               | are entered |     |              |
|            |   | The State's   | and the     |     |              |
|            |   | design of the | record is   |     |              |
|            |   | input screens | updated.    |     |              |
|            |   | for the entry |             |     |              |
|            |   | of this       | 6\) Provide |     |              |
|            |   | information   | training on |     |              |
|            |   | may be        | new         |     |              |
|            |   | contributing  | field(s),   |     |              |
|            |   | to the        | if          |     |              |
|            |   | u             | i           |     |              |
|            |   | nderreporting | mplemented. |     |              |
|            |   | of this       |             |     |              |
|            |   | information.  | 7\)         |     |              |
|            |   |               | Implement   |     |              |
|            |   | Case file     | supervisory |     |              |
|            |   | review        | oversight   |     |              |
|            |   | findings: 17  | to ensure   |     |              |
|            |   | (29%) of the  | workers     |     |              |
|            |   | records       | enter this  |     |              |
|            |   | analyzed did  | i           |     |              |
|            |   | not match     | nformation. |     |              |
|            |   | what was      |             |     |              |
|            |   | reported in   | 8\) ACF     |     |              |
|            |   | AFCARS. In    | will review |     |              |
|            |   | six of the    | the data to |     |              |
|            |   | error cases,  | ensure      |     |              |
|            |   | the child was | accuracy.   |     |              |
|            |   | diagnosed     |             |     |              |
|            |   | with a        |             |     |              |
|            |   | condition     |             |     |              |
|            |   | that is to be |             |     |              |
|            |   | reported to   |             |     |              |
|            |   | AFCARS, but   |             |     |              |
|            |   | the AFCARS    |             |     |              |
|            |   | data          |             |     |              |
|            |   | indicated     |             |     |              |
|            |   | "not yet      |             |     |              |
|            |   | determined."  |             |     |              |
|            |   | In nine of    |             |     |              |
|            |   | the error     |             |     |              |
|            |   | cases, the    |             |     |              |
|            |   | AFCARS        |             |     |              |
|            |   | response was  |             |     |              |
|            |   | "not yet      |             |     |              |
|            |   | determined"   |             |     |              |
|            |   | but the       |             |     |              |
|            |   | reviewer      |             |     |              |
|            |   | found the     |             |     |              |
|            |   | child had     |             |     |              |
|            |   | been examined |             |     |              |
|            |   | by a medical  |             |     |              |
|            |   | professional  |             |     |              |
|            |   | and had no    |             |     |              |
|            |   | health        |             |     |              |
|            |   | issues. In    |             |     |              |
|            |   | two error     |             |     |              |
|            |   | cases, the    |             |     |              |
|            |   | child had     |             |     |              |
|            |   | been in care  |             |     |              |
|            |   | for a year    |             |     |              |
|            |   | and the       |             |     |              |
|            |   | AFCARS        |             |     |              |
|            |   | response was  |             |     |              |
|            |   | "not yet      |             |     |              |
|            |   | determined."  |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| Foster     | 2 | [Screens]     | 1\) Modify  |     |              |
| Care and   |   | {.underline}: | mapping of  |     |              |
| Adoption   |   | Diagnosis on  | medical/ps  |     |              |
|            |   | Multi-axial   | ychological |     |              |
| #14        |   | Diagnosis     | conditions. |     |              |
| E          |   | Profile,      |             |     |              |
| motionally |   | Diagnosis on  | [           |     |              |
| Disturbed  |   | Health        | Supervision |     |              |
|            |   | Condition     | /Training]{ |     |              |
| #15 Other  |   | Profile       | .underline} |     |              |
| Diagnosed  |   |               |             |     |              |
| Condition  |   | [Program      | 2\)         |     |              |
|            |   | code]         | Implement   |     |              |
| \[0 = Does |   | {.underline}: | supervisory |     |              |
| not        |   | 733N, LNs     | oversight   |     |              |
| apply\]    |   | 1135,         | to ensure   |     |              |
|            |   | 1625-1645,    | workers     |     |              |
| 1 =        |   | 1810-1890,    | enter this  |     |              |
| Applies    |   | 2120-2125,    | i           |     |              |
|            |   | 1140,         | nformation. |     |              |
|            |   | 1650-1655,    |             |     |              |
|            |   | 1935-1940,    | 3\) ACF     |     |              |
|            |   | 2130-2135     | will review |     |              |
|            |   |               | the data to |     |              |
|            |   | 1\)           | ensure      |     |              |
|            |   | Currently,    | accuracy.   |     |              |
|            |   | the State's   |             |     |              |
|            |   | method of     |             |     |              |
|            |   | mapping for   |             |     |              |
|            |   | this element  |             |     |              |
|            |   | includes a    |             |     |              |
|            |   | wide range of |             |     |              |
|            |   | diagnoses,    |             |     |              |
|            |   | which         |             |     |              |
|            |   | includes some |             |     |              |
|            |   | that should   |             |     |              |
|            |   | not be        |             |     |              |
|            |   | included in   |             |     |              |
|            |   | AFCARS.       |             |     |              |
|            |   |               |             |     |              |
|            |   | Diagnosed     |             |     |              |
|            |   | behavioral or |             |     |              |
|            |   | emotional     |             |     |              |
|            |   | conditions    |             |     |              |
|            |   | that are not  |             |     |              |
|            |   | in the        |             |     |              |
|            |   | mapping for   |             |     |              |
|            |   | element #14   |             |     |              |
|            |   | are mapped to |             |     |              |
|            |   | element #15.  |             |     |              |
|            |   | There are     |             |     |              |
|            |   | several that  |             |     |              |
|            |   | should be     |             |     |              |
|            |   | mapped to     |             |     |              |
|            |   | element #14.  |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #16 Has    | 2 | **#16:**      | 1\) Develop |     |              |
| this child |   |               | and         |     |              |
| ever been  |   | [Program      | implement a |     |              |
| adopted?   |   | code:         | sc          |     |              |
|            |   | ]{.underline} | reen/fields |     |              |
| 1 = Yes    |   | 733N, LNs     | to collect  |     |              |
|            |   | 1185, 2195    | whether the |     |              |
| 2 = No     |   |               | child has   |     |              |
|            |   | [Frequency    | been        |     |              |
| 3 = Unable |   | Report        | adopted     |     |              |
| to         |   | ]{.underline} | regardless  |     |              |
| Determine  |   | (n=2,563):    | of location |     |              |
|            |   | Yes = 97      | or type of  |     |              |
| #17 If     |   | (4%); No =    | agency.     |     |              |
| yes, how   |   | 2,447 (95%);  | (The State  |     |              |
| old was    |   | Unable to     | could add   |     |              |
| the child  |   | determine =   | it to the   |     |              |
| when the   |   | 19 (.74%)     | person      |     |              |
| adoption   |   |               | profile     |     |              |
| was        |   | [Frequency    | screen or   |     |              |
| legalized? |   | Report        | to          |     |              |
|            |   | 2006A         | as          |     |              |
| \[0 = Not  |   | ]{.underline} | sessments.) |     |              |
| Ap         |   | (n=2622): Yes |             |     |              |
| plicable\] |   | = 16 (.61%);  | 1a) Modify  |     |              |
|            |   | No = 2,606    | the program |     |              |
| 1 = less   |   | (99%); Unable | code in     |     |              |
| than 2     |   | to determine  | accordance  |     |              |
| years old  |   | = 0           | with the    |     |              |
|            |   |               | revised     |     |              |
| 2 = 2-5    |   | **#17:**      | screen.     |     |              |
| years old  |   |               |             |     |              |
|            |   | [Program      | 1b) Ensure  |     |              |
| 3 = 6-12   |   | code]         | that values |     |              |
| years old  |   | {.underline}: | are added   |     |              |
|            |   | 733N, LNs     | to the      |     |              |
| 4 = 13     |   | 1200, 2220,   | screen and  |     |              |
| years or   |   | 2560-2590     | program     |     |              |
| older      |   |               | code to     |     |              |
|            |   | [Frequency    | account for |     |              |
| 5 = Unable |   | Report        | children    |     |              |
| to         |   | ]{.underline} | that were   |     |              |
| Determine  |   | (2,563): Not  | abandoned.  |     |              |
|            |   | applicable =  |             |     |              |
|            |   | 2,466 (96%);  | 1c) Provide |     |              |
|            |   | Unable to     | ACF with    |     |              |
|            |   | determine =   | revised     |     |              |
|            |   | 0; Not        | screen.     |     |              |
|            |   | reported = 0  |             |     |              |
|            |   |               | 1d) Provide |     |              |
|            |   | [Frequency    | ACF with    |     |              |
|            |   | Report        | the revised |     |              |
|            |   | 2006A         | program     |     |              |
|            |   | ]{.underline} | code.       |     |              |
|            |   | (n=2,622):    |             |     |              |
|            |   | Not           | 2\) Exclude |     |              |
|            |   | applicable =  | step-parent |     |              |
|            |   | 2,606 (99%);  | adoptions   |     |              |
|            |   | Unable to     | from this   |     |              |
|            |   | determine =   | element.    |     |              |
|            |   | 0; Not        |             |     |              |
|            |   | reported = 0  | [Sup        |     |              |
|            |   |               | ervision/Tr |     |              |
|            |   | 1\) The       | aining/Data |     |              |
|            |   | program code  | com         |     |              |
|            |   | derives the   | pleteness]{ |     |              |
|            |   | response to   | .underline} |     |              |
|            |   | these         |             |     |              |
|            |   | elements      | 3\) Once    |     |              |
|            |   | based on      | changes to  |     |              |
|            |   | whether or    | the system  |     |              |
|            |   | not the child | have been   |     |              |
|            |   | had           | i           |     |              |
|            |   | previously    | mplemented, |     |              |
|            |   | been adopted  | review open |     |              |
|            |   | from the      | cases and   |     |              |
|            |   | Idaho child   | have        |     |              |
|            |   | welfare       | workers     |     |              |
|            |   | system.       | correct the |     |              |
|            |   |               | information |     |              |
|            |   | 2\) The State | regarding   |     |              |
|            |   | incorrectly   | whether the |     |              |
|            |   | includes      | child had a |     |              |
|            |   | "step-parent" | prior       |     |              |
|            |   | adoptions.    | adoption.   |     |              |
|            |   |               |             |     |              |
|            |   |               | 4\)         |     |              |
|            |   |               | Implement   |     |              |
|            |   |               | training    |     |              |
|            |   |               | and         |     |              |
|            |   |               | supervisory |     |              |
|            |   |               | oversight   |     |              |
|            |   |               | to ensure   |     |              |
|            |   |               | workers     |     |              |
|            |   |               | accurately  |     |              |
|            |   |               | enter this  |     |              |
|            |   |               | i           |     |              |
|            |   |               | nformation. |     |              |
|            |   |               |             |     |              |
|            |   |               | 5\) ACF     |     |              |
|            |   |               | will review |     |              |
|            |   |               | the data.   |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #18 Date   | 2 | [Program      | 1\) Modify  |     |              |
| of First   |   | code]         | the program |     |              |
| Removal    |   | {.underline}: | code to not |     |              |
| from Home  |   | 732N, LNs     | include a   |     |              |
|            |   | 1720-2080,    | child whose |     |              |
| #21 Date   |   | 2550-2790     | first       |     |              |
| of Latest  |   |               | placement   |     |              |
| Removal    |   | For AFCARS    | is a locked |     |              |
|            |   | reporting     | facility or |     |              |
|            |   | purposes, if  | a hospital. |     |              |
|            |   | a child's     |             |     |              |
|            |   | first living  | 1a) The     |     |              |
|            |   | arrangement   | date of     |     |              |
|            |   | while under   | removal     |     |              |
|            |   | the agency's  | would be    |     |              |
|            |   | r             | the date    |     |              |
|            |   | esponsibility | the child   |     |              |
|            |   | for care and  | entered a   |     |              |
|            |   | placement is  | foster care |     |              |
|            |   | a locked      | setting     |     |              |
|            |   | facility or a | after the   |     |              |
|            |   | hospital,     | above       |     |              |
|            |   | then the      | setting(s), |     |              |
|            |   | child's       | if          |     |              |
|            |   | removal       | applicable. |     |              |
|            |   | episode does  |             |     |              |
|            |   | not begin     | 2\) Submit  |     |              |
|            |   | until (or if) | the revised |     |              |
|            |   | the child is  | screen(s),  |     |              |
|            |   | placed in a   | if          |     |              |
|            |   | foster care   | applicable, |     |              |
|            |   | setting such  | and program |     |              |
|            |   | as a foster   | code to     |     |              |
|            |   | home or group | ACF.        |     |              |
|            |   | home, or      |             |     |              |
|            |   | other         | 3\) Review  |     |              |
|            |   | institutional | open cases  |     |              |
|            |   | setting. The  | and have    |     |              |
|            |   | State         | workers     |     |              |
|            |   | currently     | correct the |     |              |
|            |   | includes      | information |     |              |
|            |   | these         | regarding   |     |              |
|            |   | situations in | dates of    |     |              |
|            |   | its AFCARS    | first       |     |              |
|            |   | file.         | removal.    |     |              |
|            |   |               |             |     |              |
|            |   | #18 Case file |             |     |              |
|            |   | review        |             |     |              |
|            |   | findings: 9   |             |     |              |
|            |   | (20%) of the  |             |     |              |
|            |   | records       |             |     |              |
|            |   | analyzed did  |             |     |              |
|            |   | not match     |             |     |              |
|            |   | what was      |             |     |              |
|            |   | reported in   |             |     |              |
|            |   | AFCARS. Also, |             |     |              |
|            |   | there were    |             |     |              |
|            |   | twelve        |             |     |              |
|            |   | records in    |             |     |              |
|            |   | which the     |             |     |              |
|            |   | reviewers     |             |     |              |
|            |   | could not     |             |     |              |
|            |   | verify this   |             |     |              |
|            |   | information   |             |     |              |
|            |   | due to        |             |     |              |
|            |   | incomplete    |             |     |              |
|            |   | case files.   |             |     |              |
|            |   | There were    |             |     |              |
|            |   | five records  |             |     |              |
|            |   | that should   |             |     |              |
|            |   | have had an   |             |     |              |
|            |   | earlier date  |             |     |              |
|            |   | of removal    |             |     |              |
|            |   | and three     |             |     |              |
|            |   | that should   |             |     |              |
|            |   | have had a    |             |     |              |
|            |   | later date.   |             |     |              |
|            |   |               |             |     |              |
|            |   | #21 Case file |             |     |              |
|            |   | review        |             |     |              |
|            |   | findings: 7   |             |     |              |
|            |   | (13%) of the  |             |     |              |
|            |   | records       |             |     |              |
|            |   | analyzed did  |             |     |              |
|            |   | not match     |             |     |              |
|            |   | what was      |             |     |              |
|            |   | reported in   |             |     |              |
|            |   | AFCARS. In    |             |     |              |
|            |   | three error   |             |     |              |
|            |   | cases, the    |             |     |              |
|            |   | actual date   |             |     |              |
|            |   | of removal    |             |     |              |
|            |   | was later     |             |     |              |
|            |   | than the date |             |     |              |
|            |   | reported to   |             |     |              |
|            |   | AFCARS. In    |             |     |              |
|            |   | two of these  |             |     |              |
|            |   | cases, the    |             |     |              |
|            |   | date reported |             |     |              |
|            |   | to AFCARS     |             |     |              |
|            |   | included the  |             |     |              |
|            |   | date the      |             |     |              |
|            |   | child was     |             |     |              |
|            |   | placed in the |             |     |              |
|            |   | hospital or   |             |     |              |
|            |   | detention as  |             |     |              |
|            |   | the first     |             |     |              |
|            |   | placement. In |             |     |              |
|            |   | three error   |             |     |              |
|            |   | cases the     |             |     |              |
|            |   | actual date   |             |     |              |
|            |   | of removal    |             |     |              |
|            |   | was earlier   |             |     |              |
|            |   | than the date |             |     |              |
|            |   | reported to   |             |     |              |
|            |   | AFCARS.       |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #23 Date   | 2 | The program   | 1\)         |     |              |
| of         |   | code          | Determine,  |     |              |
| Placement  |   | incorrectly   | based on    |     |              |
| in Current |   | only includes | medical     |     |              |
| Foster     |   | a placement   | practice    |     |              |
| Care       |   | in a hospital | and         |     |              |
| Setting    |   | if it is for  | insurance   |     |              |
|            |   | more than 30  | guidelines  |     |              |
|            |   | days. There   | within the  |     |              |
|            |   | is no State   | State, what |     |              |
|            |   | policy that   | is          |     |              |
|            |   | defines acute | considered  |     |              |
|            |   | care as being | an acute    |     |              |
|            |   | 30 days.      | care stay.  |     |              |
|            |   |               |             |     |              |
|            |   | Case file     | 2\) Modify  |     |              |
|            |   | review        | the program |     |              |
|            |   | findings: 6   | code to     |     |              |
|            |   | (13%) of the  | include the |     |              |
|            |   | records       | start date  |     |              |
|            |   | analyzed did  | of          |     |              |
|            |   | not match     | non-acute   |     |              |
|            |   | what was      | hospital    |     |              |
|            |   | reported in   | stays.      |     |              |
|            |   | AFCARS. In    |             |     |              |
|            |   | four of the   |             |     |              |
|            |   | error cases,  |             |     |              |
|            |   | the reviewers |             |     |              |
|            |   | found an      |             |     |              |
|            |   | earlier date  |             |     |              |
|            |   | than the one  |             |     |              |
|            |   | reported to   |             |     |              |
|            |   | AFCARS. In    |             |     |              |
|            |   | two of the    |             |     |              |
|            |   | error cases,  |             |     |              |
|            |   | the dates     |             |     |              |
|            |   | found by the  |             |     |              |
|            |   | reviewers     |             |     |              |
|            |   | were later    |             |     |              |
|            |   | than the one  |             |     |              |
|            |   | reported to   |             |     |              |
|            |   | AFCARS.       |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #24 Number | 2 | [Screen]      | 1\) Modify  |     |              |
| of         |   | {.underline}: | the program |     |              |
| Previous   |   | Placement     | code to     |     |              |
| Placement  |   | Request       | include     |     |              |
| Settings   |   |               | non-acute   |     |              |
| in This    |   | [Program      | hospital    |     |              |
| Episode    |   | code]         | stays in    |     |              |
|            |   | {.underline}: | the         |     |              |
|            |   | 733N, LNs     | placement   |     |              |
|            |   | 1300,         | count.      |     |              |
|            |   | 3150-3750,    |             |     |              |
|            |   | 4845-5515,    | 2\) If a    |     |              |
|            |   | 3760-4040,    | child moves |     |              |
|            |   | 4845-5515,    | from one    |     |              |
|            |   | 4050-4115;    | cottage to  |     |              |
|            |   | and, 738N     | another on  |     |              |
|            |   |               | the same    |     |              |
|            |   | 1\) The       | site, do    |     |              |
|            |   | program code  | not count   |     |              |
|            |   | incorrectly   | as these as |     |              |
|            |   | only includes | placement   |     |              |
|            |   | a placement   | moves.      |     |              |
|            |   | in a hospital |             |     |              |
|            |   | if it is for  | If the      |     |              |
|            |   | more than 30  | child goes  |     |              |
|            |   | days. There   | to a        |     |              |
|            |   | is no State   | different   |     |              |
|            |   | policy that   | facility    |     |              |
|            |   | defines acute | operated by |     |              |
|            |   | care as being | Idaho Youth |     |              |
|            |   | 30 days.      | Ranch, then |     |              |
|            |   |               | it should   |     |              |
|            |   | 2\) Idaho     | be counted  |     |              |
|            |   | Youth Ranch   | as a        |     |              |
|            |   | has several   | placement   |     |              |
|            |   | facilities,   | move.       |     |              |
|            |   | and one       |             |     |              |
|            |   | location      |             |     |              |
|            |   | contains      |             |     |              |
|            |   | several       |             |     |              |
|            |   | individual    |             |     |              |
|            |   | cottages      |             |     |              |
|            |   | onsite.       |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| Actions or | 2 | [Screens]     | 1\) Develop |     |              |
| Conditions |   | {.underline}: | a method to |     |              |
| Associated |   | Removal       | ensure      |     |              |
| With       |   | Reason        | better data |     |              |
| Child's    |   | Profile,      | collection  |     |              |
| Removal    |   | Removal from  | and         |     |              |
|            |   | Home          | accuracy.   |     |              |
| #26        |   |               | The State   |     |              |
| Physical   |   | There are two | must        |     |              |
| Abuse      |   | separate      | either:     |     |              |
|            |   | fields for    |             |     |              |
| #27 Sexual |   | collecting    | a\)         |     |              |
| Abuse      |   | this data.    | Implement   |     |              |
|            |   | There is no   | an internal |     |              |
| #28        |   | edit to       | edit to the |     |              |
| Neglect    |   | ensure that   | screen that |     |              |
|            |   | workers go to | forces the  |     |              |
| #29 Parent |   | the           | worker to   |     |              |
| Alcohol    |   | "contributing | check the   |     |              |
| Abuse      |   | conditions"   | second      |     |              |
|            |   | field.        | field for   |     |              |
| #30 Parent |   |               | any         |     |              |
| Drug Abuse |   | The data are  | additional  |     |              |
|            |   | u             | ci          |     |              |
| #31 Child  |   | nderreported. | rcumstances |     |              |
| Alcohol    |   |               | associated  |     |              |
| Abuse      |   |               | with why    |     |              |
|            |   |               | the child   |     |              |
| #32 Child  |   |               | was removed |     |              |
| Drug Abuse |   |               | from        |     |              |
|            |   |               | his/her     |     |              |
| #33 Child  |   |               | home; or,   |     |              |
| Disability |   |               |             |     |              |
|            |   |               | b\) Modify  |     |              |
| #34        |   |               | the screen  |     |              |
| Child's    |   |               | to include  |     |              |
| Behavior   |   |               | all of the  |     |              |
| Problem    |   |               | c           |     |              |
|            |   |               | ontributing |     |              |
| #35 Death  |   |               | conditions  |     |              |
| of Parent  |   |               | into one    |     |              |
|            |   |               | field.      |     |              |
| #36        |   |               |             |     |              |
| Inc        |   |               | 2\) Provide |     |              |
| arceration |   |               | ACF with    |     |              |
| of Parent  |   |               | the State's |     |              |
|            |   |               | plan to     |     |              |
| #37        |   |               | make        |     |              |
| Caretaker  |   |               | i           |     |              |
| Inability  |   |               | mprovements |     |              |
| to Cope    |   |               | to this     |     |              |
| Due to     |   |               | field.      |     |              |
| Illness or |   |               |             |     |              |
| Other      |   |               | 3\)         |     |              |
| Reasons    |   |               | Implement   |     |              |
|            |   |               | planned     |     |              |
| #38        |   |               | changes.    |     |              |
| A          |   |               |             |     |              |
| bandonment |   |               | 4\) Provide |     |              |
|            |   |               | ACF with    |     |              |
| #39        |   |               | revised     |     |              |
| Reli       |   |               | screen and  |     |              |
| nquishment |   |               | program     |     |              |
|            |   |               | code.       |     |              |
| #40        |   |               |             |     |              |
| Inadequate |   |               | [           |     |              |
| Housing    |   |               | Supervision |     |              |
|            |   |               | /Training]{ |     |              |
| \[0-Does   |   |               | .underline} |     |              |
| not        |   |               |             |     |              |
| Apply\]    |   |               | 5\) Train   |     |              |
|            |   |               | staff to    |     |              |
| 1-Applies  |   |               | include all |     |              |
|            |   |               | c           |     |              |
|            |   |               | ontributing |     |              |
|            |   |               | reasons     |     |              |
|            |   |               | that lead   |     |              |
|            |   |               | to the      |     |              |
|            |   |               | child being |     |              |
|            |   |               | "removed    |     |              |
|            |   |               | from home"  |     |              |
|            |   |               | and placed  |     |              |
|            |   |               | into foster |     |              |
|            |   |               | care.       |     |              |
|            |   |               |             |     |              |
|            |   |               | 6\) Utilize |     |              |
|            |   |               | management  |     |              |
|            |   |               | reports to  |     |              |
|            |   |               | assess the  |     |              |
|            |   |               | c           |     |              |
|            |   |               | ompleteness |     |              |
|            |   |               | of this     |     |              |
|            |   |               | information |     |              |
|            |   |               | and whether |     |              |
|            |   |               | it is       |     |              |
|            |   |               | reflective  |     |              |
|            |   |               | of the      |     |              |
|            |   |               | reasons for |     |              |
|            |   |               | children    |     |              |
|            |   |               | entering    |     |              |
|            |   |               | foster      |     |              |
|            |   |               | care.       |     |              |
|            |   |               |             |     |              |
|            |   |               | 7\)         |     |              |
|            |   |               | Implement   |     |              |
|            |   |               | supervisory |     |              |
|            |   |               | oversight   |     |              |
|            |   |               | to ensure   |     |              |
|            |   |               | workers     |     |              |
|            |   |               | enter this  |     |              |
|            |   |               | information |     |              |
|            |   |               | accurately  |     |              |
|            |   |               | and timely. |     |              |
|            |   |               |             |     |              |
|            |   |               | 8\) ACF     |     |              |
|            |   |               | will review |     |              |
|            |   |               | the data to |     |              |
|            |   |               | ensure      |     |              |
|            |   |               | accuracy    |     |              |
|            |   |               | based on    |     |              |
|            |   |               | the program |     |              |
|            |   |               | code        |     |              |
|            |   |               | changes.    |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #41        | 2 | [Screens]     | 1\) Provide |     |              |
| Current    |   | {.underline}: | ACF with    |     |              |
| Placement  |   | Placement     | the size of |     |              |
| Setting    |   | request;      | these       |     |              |
|            |   | Foster family | facilities. |     |              |
| 1 =        |   | profile;      |             |     |              |
| Pr         |   | Facility      | 2\) Remove  |     |              |
| e-Adoptive |   | license       | these       |     |              |
| Home       |   | profile       | options     |     |              |
|            |   |               | from the    |     |              |
| 2 = Foster |   | [Program      | selection   |     |              |
| Family     |   | code]         | list.       |     |              |
| Hom        |   | {.underline}: |             |     |              |
| e-Relative |   | 732N, LNs     | 2a) Modify  |     |              |
|            |   | 1140,         | the program |     |              |
| 3 = Foster |   | 4695-4950,    | code to map |     |              |
| Family     |   | 4965-5175     | these       |     |              |
| Home-No    |   |               | values to   |     |              |
| n-Relative |   | Frequency     | blank.      |     |              |
|            |   | Report:       |             |     |              |
| 4 = Group  |   | Pre-Adoptive  | 3\) Provide |     |              |
| Home       |   | Home = 133    | ACF with    |     |              |
|            |   | (5%); Foster  | the         |     |              |
| 5 =        |   | Family        | information |     |              |
| I          |   | Home-Relative | regarding   |     |              |
| nstitution |   | = 494 (19%);  | the size of |     |              |
|            |   | Foster Family | the         |     |              |
| 6 =        |   | Home          | cottages.   |     |              |
| Supervised |   | -Non-Relative |             |     |              |
| I          |   | = 1,307       | 3a) Modify  |     |              |
| ndependent |   | (51%); Group  | the program |     |              |
| Living     |   | Home = 199    | code        |     |              |
|            |   | (8%);         | accordingly |     |              |
| 7 =        |   | Institution = | if any are  |     |              |
| Runaway    |   | 168 (7%);     | larger than |     |              |
|            |   | Supervised    | 12 beds.    |     |              |
| 8 = Trial  |   | Independent   |             |     |              |
| Home Visit |   | Living = 0;   | 4\) 1)      |     |              |
|            |   | Runaway = 10  | Determine,  |     |              |
|            |   | (.39%); Trial | based on    |     |              |
|            |   | Home Visit =  | medical     |     |              |
|            |   | 252 (10%)     | practice    |     |              |
|            |   |               | and         |     |              |
|            |   | 1\) The State | insurance   |     |              |
|            |   | maps "alcohol | guidelines  |     |              |
|            |   | drug          | within the  |     |              |
|            |   | treatment     | State, what |     |              |
|            |   | facilities"   | is          |     |              |
|            |   | to            | considered  |     |              |
|            |   | "             | an acute    |     |              |
|            |   | institution." | care stay.  |     |              |
|            |   | If the        |             |     |              |
|            |   | facility is   | 4a) Modify  |     |              |
|            |   | between seven | the program |     |              |
|            |   | and twelve    | code to     |     |              |
|            |   | beds, then it | include     |     |              |
|            |   | should be     | non-acute   |     |              |
|            |   | mapped to     | hospital    |     |              |
|            |   | "group home." | stays.      |     |              |
|            |   |               |             |     |              |
|            |   | 2\) The drop  | [           |     |              |
|            |   | down list for | Supervision |     |              |
|            |   | placement     | /Training]{ |     |              |
|            |   | request       | .underline} |     |              |
|            |   | includes:     |             |     |              |
|            |   | "children's   | 5\)         |     |              |
|            |   | recreation    | Implement   |     |              |
|            |   | camp," "work  | supervisory |     |              |
|            |   | program," and | oversight   |     |              |
|            |   | "maternity    | to ensure   |     |              |
|            |   | home."        | workers     |     |              |
|            |   |               | accurately  |     |              |
|            |   | 3\) Idaho     | enter this  |     |              |
|            |   | Youth Ranch   | information |     |              |
|            |   | has several   | accurately  |     |              |
|            |   | facilities,   | and timely. |     |              |
|            |   | and one       |             |     |              |
|            |   | location      | 6\) ACF     |     |              |
|            |   | contains      | will review |     |              |
|            |   | several       | the data to |     |              |
|            |   | individual    | ensure      |     |              |
|            |   | cottages      | accuracy    |     |              |
|            |   | onsite. The   | based on    |     |              |
|            |   | staff need to | the program |     |              |
|            |   | confirm with  | code        |     |              |
|            |   | the licensing | changes.    |     |              |
|            |   | staff the     |             |     |              |
|            |   | size of each  |             |     |              |
|            |   | cottage.      |             |     |              |
|            |   |               |             |     |              |
|            |   | 4\) The       |             |     |              |
|            |   | program code  |             |     |              |
|            |   | incorrectly   |             |     |              |
|            |   | only includes |             |     |              |
|            |   | a placement   |             |     |              |
|            |   | in a hospital |             |     |              |
|            |   | if it is for  |             |     |              |
|            |   | more than 30  |             |     |              |
|            |   | days. There   |             |     |              |
|            |   | is no State   |             |     |              |
|            |   | policy that   |             |     |              |
|            |   | defines acute |             |     |              |
|            |   | care as being |             |     |              |
|            |   | 30 days.      |             |     |              |
|            |   |               |             |     |              |
|            |   | Case file     |             |     |              |
|            |   | review        |             |     |              |
|            |   | findings: 6   |             |     |              |
|            |   | (11%) of the  |             |     |              |
|            |   | records       |             |     |              |
|            |   | analyzed did  |             |     |              |
|            |   | not match     |             |     |              |
|            |   | what was      |             |     |              |
|            |   | reported in   |             |     |              |
|            |   | AFCARS. In    |             |     |              |
|            |   | the error     |             |     |              |
|            |   | cases, the    |             |     |              |
|            |   | AFCARS data   |             |     |              |
|            |   | indicated the |             |     |              |
|            |   | child as      |             |     |              |
|            |   | being in a    |             |     |              |
|            |   | "group home," |             |     |              |
|            |   | but the       |             |     |              |
|            |   | reviewer      |             |     |              |
|            |   | found the     |             |     |              |
|            |   | child was in  |             |     |              |
|            |   | a "foster     |             |     |              |
|            |   | family home." |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #43 Most   | 2 | [Screen]      | 1\) Remove  |     |              |
| recent     |   | {.underline}: | or disable  |     |              |
| case plan  |   | Permanency    | these       |     |              |
| goal       |   | plan goal     | options on  |     |              |
|            |   |               | the         |     |              |
| 1 =        |   | Frequency     | selection   |     |              |
| Reunify    |   | Report        | list. 1a)   |     |              |
| With       |   | (n=2,563):    | Revise the  |     |              |
| Parent(s)  |   | Reunify =     | program     |     |              |
| Or         |   | 1,156 (45%);  | code to map |     |              |
| Principal  |   | Live with     | these       |     |              |
| Ca         |   | Relative(s) = | values to   |     |              |
| retaker(s) |   | 21 (.82%);    | blank.      |     |              |
|            |   | Adoption =    |             |     |              |
| 2 = Live   |   | 342 (13%);    | 2\) Modify  |     |              |
| With       |   | Long Term     | the program |     |              |
| R          |   | Foster Care = | code to map |     |              |
| elative(s) |   | 194 (8%);     | "post       |     |              |
|            |   | Emancipation  | adoptive    |     |              |
| 3 =        |   | = 0;          | services"   |     |              |
| Adoption   |   | Guardianship  | to blank    |     |              |
|            |   | = 47 (2%);    | and not     |     |              |
| 4 = Long   |   | Case Plan     | "reun       |     |              |
| Term       |   | Goal Not Yet  | ification." |     |              |
| Foster     |   | Established = | If the      |     |              |
| Care       |   | 785 (31%);    | child's     |     |              |
|            |   | Not reported  | adoption is |     |              |
| 5 =        |   | = 0; Invalid  | finalized,  |     |              |
| Em         |   | values = 18   | he/she      |     |              |
| ancipation |   |               | should have |     |              |
|            |   | 1\) The       | been        |     |              |
| 6 =        |   | selection     | reported as |     |              |
| Gu         |   | list          | discharged. |     |              |
| ardianship |   | includes:     |             |     |              |
|            |   | "aid child to | 2a) Ensure  |     |              |
| 7 = Case   |   | live in the   | that the    |     |              |
| Plan Goal  |   | family home," | option      |     |              |
| Not Yet    |   | "aid child to | "prevent    |     |              |
| E          |   | work or       | alternate   |     |              |
| stablished |   | school        | placement"  |     |              |
|            |   | problems,"    | is not used |     |              |
|            |   | "obtain       | for         |     |              |
|            |   | skills to     | children in |     |              |
|            |   | live          | out-of-home |     |              |
|            |   | independently | care.       |     |              |
|            |   | within        |             |     |              |
|            |   | family," and  | 2b) Map to  |     |              |
|            |   | "prevent      | "prevent    |     |              |
|            |   | movement to   | alternate   |     |              |
|            |   | more          | placement"  |     |              |
|            |   | restrictive   | to blank.   |     |              |
|            |   | placement."   |             |     |              |
|            |   |               | 2c) If      |     |              |
|            |   | 2\) The goal  | "prevent    |     |              |
|            |   | selection     | alternate   |     |              |
|            |   | list includes | placement"  |     |              |
|            |   | "post         | is used for |     |              |
|            |   | adoptive      | a child     |     |              |
|            |   | services" and | placed back |     |              |
|            |   | "prevent      | in his/her  |     |              |
|            |   | alternate     | own home    |     |              |
|            |   | placement,"   | while under |     |              |
|            |   | which are     | the         |     |              |
|            |   | mapped to     | agency's    |     |              |
|            |   | "re           | res         |     |              |
|            |   | unification." | ponsibility |     |              |
|            |   | These are     | for care    |     |              |
|            |   | goals for     | and         |     |              |
|            |   | in-home       | placement,  |     |              |
|            |   | services.     | then it is  |     |              |
|            |   |               | appropriate |     |              |
|            |   | 3\) The       | to map it   |     |              |
|            |   | program code  | to          |     |              |
|            |   | maps          | "reun       |     |              |
|            |   | "concurrent   | ification." |     |              |
|            |   | planning" to  |             |     |              |
|            |   | "re           | 3\) Map     |     |              |
|            |   | unification." | "concurrent |     |              |
|            |   |               | planning    |     |              |
|            |   | 4\) The State | (COP) to    |     |              |
|            |   | incorrectly   | blank.      |     |              |
|            |   | maps          |             |     |              |
|            |   | "permanency   | 4\) Map     |     |              |
|            |   | placement --  | "permanency |     |              |
|            |   | other parent" | placement   |     |              |
|            |   | to "live with | -- other    |     |              |
|            |   | other         | parent" to  |     |              |
|            |   | relatives."   | "reun       |     |              |
|            |   |               | ification." |     |              |
|            |   | 5\) The State |             |     |              |
|            |   | value         | 5\) Modify  |     |              |
|            |   | "relative     | the program |     |              |
|            |   | guardianship" | code to     |     |              |
|            |   | is correctly  | only map    |     |              |
|            |   | mapped to     | "relative   |     |              |
|            |   | "live with    | g           |     |              |
|            |   | other         | uardianship |     |              |
|            |   | relatives."   | to "live    |     |              |
|            |   | But it is     | with other  |     |              |
|            |   | also mapped   | relatives." |     |              |
|            |   | to            | Remove the  |     |              |
|            |   | "g            | logic for   |     |              |
|            |   | uardianship," | mapping it  |     |              |
|            |   | which is      | to          |     |              |
|            |   | incorrect.    | "gua        |     |              |
|            |   |               | rdianship." |     |              |
|            |   | 5a) The       |             |     |              |
|            |   | State's value | 5a) Map     |     |              |
|            |   | "legal        | "legal      |     |              |
|            |   | guardianship  | g           |     |              |
|            |   | -- relative"  | uardianship |     |              |
|            |   | is            | --          |     |              |
|            |   | incorrectly   | relative"   |     |              |
|            |   | mapped to     | to "live    |     |              |
|            |   | "g            | with        |     |              |
|            |   | uardianship." | relative."  |     |              |
|            |   |               |             |     |              |
|            |   | 6\) The State | 6\) Revise  |     |              |
|            |   | maps          | the program |     |              |
|            |   | "termination  | code to map |     |              |
|            |   | of parental   | "           |     |              |
|            |   | rights" to    | termination |     |              |
|            |   | "g            | of parental |     |              |
|            |   | uardianship." | rights" to  |     |              |
|            |   |               | blank.      |     |              |
|            |   | 7\) According |             |     |              |
|            |   | to the        | 7\) Map     |     |              |
|            |   | State's       | "long-term  |     |              |
|            |   | definition,   | foster      |     |              |
|            |   | policy, and   | care,       |     |              |
|            |   | practice      | no          |     |              |
|            |   | related to    | n-relative" |     |              |
|            |   | the goal      | for youth   |     |              |
|            |   | "long - term  | 15 or       |     |              |
|            |   | foster care,  | older, when |     |              |
|            |   | non-relative" | it meets    |     |              |
|            |   | this goal     | the State's |     |              |
|            |   | should be     | practices   |     |              |
|            |   | mapped to     | related to  |     |              |
|            |   | AFCARS        | e           |     |              |
|            |   | "e            | stablishing |     |              |
|            |   | mancipation." | a permanent |     |              |
|            |   | In Idaho a    | connection  |     |              |
|            |   | child is not  | for the     |     |              |
|            |   | eligible for  | youth, to   |     |              |
|            |   | Chafee        | "ema        |     |              |
|            |   | services      | ncipation." |     |              |
|            |   | until he/she  |             |     |              |
|            |   | is 15 years   | 8\) Please  |     |              |
|            |   | old.          | provide a   |     |              |
|            |   |               | cl          |     |              |
|            |   | 8\) The       | arification |     |              |
|            |   | program code  | in the      |     |              |
|            |   | maps missing  | first       |     |              |
|            |   | data to blank | improvement |     |              |
|            |   | after 60      | plan        |     |              |
|            |   | days, if no   | response.   |     |              |
|            |   | case plan     |             |     |              |
|            |   | goal is       | 9\) Provide |     |              |
|            |   | entered.      | ACF with    |     |              |
|            |   | Based on the  | screen      |     |              |
|            |   | case file     | prints      |     |              |
|            |   | review this   | showing the |     |              |
|            |   | appears to    | drop down   |     |              |
|            |   | not be the    | lists for   |     |              |
|            |   | case. Did the | "primary    |     |              |
|            |   | State modify  | permanency  |     |              |
|            |   | the program   | goal" and   |     |              |
|            |   | code with     | "secondary  |     |              |
|            |   | this          | permanency  |     |              |
|            |   | requirement   | goal."      |     |              |
|            |   | after the     |             |     |              |
|            |   | 2005B data    | [           |     |              |
|            |   | were          | Supervision |     |              |
|            |   | submitted?    | /Training]{ |     |              |
|            |   | The frequency | .underline} |     |              |
|            |   | report        |             |     |              |
|            |   | reflects a    | 10\)        |     |              |
|            |   | difference    | Develop a   |     |              |
|            |   | between the   | method to   |     |              |
|            |   | 2005B and     | ensure that |     |              |
|            |   | 2006A files   | goals are   |     |              |
|            |   | for the       | entered in  |     |              |
|            |   | values "not   | a timely    |     |              |
|            |   | yet           | manner and  |     |              |
|            |   | established"  | are         |     |              |
|            |   | and missing.  | reflective  |     |              |
|            |   |               | of the      |     |              |
|            |   | Case file     | child's     |     |              |
|            |   | review        | current     |     |              |
|            |   | findings: 8   | goal.       |     |              |
|            |   | (14%) of the  |             |     |              |
|            |   | records       | 11\) ACF    |     |              |
|            |   | analyzed did  | will review |     |              |
|            |   | not match     | the data to |     |              |
|            |   | what was      | ensure      |     |              |
|            |   | reported in   | accuracy    |     |              |
|            |   | AFCARS. There | based on    |     |              |
|            |   | were five     | the program |     |              |
|            |   | error cases   | code        |     |              |
|            |   | that had      | changes.    |     |              |
|            |   | "case plan    |             |     |              |
|            |   | goal not yet  |             |     |              |
|            |   | established"  |             |     |              |
|            |   | in the AFCARS |             |     |              |
|            |   | file and the  |             |     |              |
|            |   | child had     |             |     |              |
|            |   | been in care  |             |     |              |
|            |   | for more than |             |     |              |
|            |   | 60 days. In   |             |     |              |
|            |   | one case the  |             |     |              |
|            |   | child had     |             |     |              |
|            |   | been in       |             |     |              |
|            |   | foster care   |             |     |              |
|            |   | since 2002.   |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| FC #47     | 2 | [Screen]      | 1\) Modify  |     |              |
| Mother's   |   | {.underline}: | the program |     |              |
| Date of    |   | Parent        | code to     |     |              |
| TPR        |   | information   | extract the |     |              |
|            |   |               | latest TPR  |     |              |
| AD #19     |   | [Program      | date.       |     |              |
| Date of    |   | code]         |             |     |              |
| Mother\'s  |   | {.underline}: | [           |     |              |
| TPR        |   | 733N, LNs     | Supervision |     |              |
|            |   | 1225,         | /Training]{ |     |              |
|            |   | 2765-2970     | .underline} |     |              |
|            |   |               |             |     |              |
|            |   | 1\) If there  | 2\) Provide |     |              |
|            |   | are multiple  | instruction |     |              |
|            |   | TPR dates,    | that the    |     |              |
|            |   | the program   | hearing     |     |              |
|            |   | code does not | date is to  |     |              |
|            |   | extract the   | be entered  |     |              |
|            |   | latest TPR    | for the TPR |     |              |
|            |   | date.         | date.       |     |              |
|            |   |               |             |     |              |
|            |   | 2\) Based on  | 3\)         |     |              |
|            |   | the case file | Implement   |     |              |
|            |   | review of the | supervisory |     |              |
|            |   | foster care   | oversight   |     |              |
|            |   | and adoption  | to ensure   |     |              |
|            |   | records there | workers     |     |              |
|            |   | appears to be | enter this  |     |              |
|            |   | some          | information |     |              |
|            |   | confusion as  | accurately  |     |              |
|            |   | to which date | and timely. |     |              |
|            |   | (hearing,     |             |     |              |
|            |   | signed, or    |             |     |              |
|            |   | filed) is to  |             |     |              |
|            |   | be entered    |             |     |              |
|            |   | into the      |             |     |              |
|            |   | system.       |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| FC #48     | 2 | [Screen]      | 1\) Modify  |     |              |
| Legal or   |   | {.underline}: | the program |     |              |
| Putative   |   | Parent        | code to     |     |              |
| Father's   |   | information   | extract the |     |              |
| TPR        |   |               | latest TPR  |     |              |
|            |   | [Program      | date.       |     |              |
| AD #20     |   | code]         |             |     |              |
| Date of    |   | {.underline}: | 2\) Modify  |     |              |
| Father\'s  |   | 733N, LNs     | the program |     |              |
| TPR        |   | 1225,         | code to     |     |              |
|            |   | 2765-2970     | only report |     |              |
| ###        |   |               | one TPR     |     |              |
|            |   | 1\) If there  | date.       |     |              |
|            |   | are multiple  |             |     |              |
|            |   | TPR dates,    | [           |     |              |
|            |   | the program   | Supervision |     |              |
|            |   | code does not | /Training]{ |     |              |
|            |   | extract the   | .underline} |     |              |
|            |   | latest TPR    |             |     |              |
|            |   | date.         | 3\) Provide |     |              |
|            |   |               | instruction |     |              |
|            |   | 2\) In the    | that the    |     |              |
|            |   | event that a  | hearing     |     |              |
|            |   | single female | date is to  |     |              |
|            |   | or male       | be entered  |     |              |
|            |   | adopts a      | for the TPR |     |              |
|            |   | child and is  | date.       |     |              |
|            |   | the only      |             |     |              |
|            |   | legal parent, | 4\)         |     |              |
|            |   | and there is  | Implement   |     |              |
|            |   | a subsequent  | supervisory |     |              |
|            |   | reason to     | oversight   |     |              |
|            |   | terminate his | to ensure   |     |              |
|            |   | or her        | workers     |     |              |
|            |   | parental      | enter this  |     |              |
|            |   | rights, there | information |     |              |
|            |   | should only   | accurately  |     |              |
|            |   | be one TPR    | and timely. |     |              |
|            |   | date.         |             |     |              |
|            |   |               |             |     |              |
|            |   | 3\) Based on  |             |     |              |
|            |   | the case file |             |     |              |
|            |   | review of the |             |     |              |
|            |   | foster care   |             |     |              |
|            |   | and adoption  |             |     |              |
|            |   | records,      |             |     |              |
|            |   | there appears |             |     |              |
|            |   | to be some    |             |     |              |
|            |   | confusion as  |             |     |              |
|            |   | to which date |             |     |              |
|            |   | (hearing,     |             |     |              |
|            |   | signed, or    |             |     |              |
|            |   | filed) is to  |             |     |              |
|            |   | be entered    |             |     |              |
|            |   | into the      |             |     |              |
|            |   | system.       |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #49 Foster | 2 | [Screen]      | 1\) ACF     |     |              |
| Family     |   | {.underline}: | will review |     |              |
| Structure  |   | Person        | the 2006B   |     |              |
|            |   | Profile;      | data to     |     |              |
| 0 = Not    |   | Family member | assess if   |     |              |
| Applicable |   | profile       | there is a  |     |              |
|            |   |               | need for    |     |              |
| 1 =        |   | 1\) In the    | other       |     |              |
| Married    |   | 2006A         | mod         |     |              |
| Couple     |   | frequency     | ifications. |     |              |
|            |   | report, there |             |     |              |
| 2 =        |   | are 64 more   | [           |     |              |
| Unmarried  |   | records       | Supervision |     |              |
| Couple     |   | reported for  | /Training]{ |     |              |
|            |   | "not          | .underline} |     |              |
| 3 = Single |   | applicable"   |             |     |              |
| Female     |   | than there    | 2\)         |     |              |
|            |   | are records   | Implement   |     |              |
| 4 = Single |   | of children   | supervisory |     |              |
| Male       |   | in a          | oversight   |     |              |
|            |   | non-foster    | to ensure   |     |              |
|            |   | home setting  | workers     |     |              |
|            |   | in element    | accurately  |     |              |
|            |   | #41.          | enter this  |     |              |
|            |   |               | information |     |              |
|            |   | Case file     | accurately  |     |              |
|            |   | review        | and timely. |     |              |
|            |   | findings: 7   |             |     |              |
|            |   | (12%) of the  |             |     |              |
|            |   | records       |             |     |              |
|            |   | analyzed did  |             |     |              |
|            |   | not match     |             |     |              |
|            |   | what was      |             |     |              |
|            |   | reported in   |             |     |              |
|            |   | AFCARS. The   |             |     |              |
|            |   | errors were   |             |     |              |
|            |   | due to the    |             |     |              |
|            |   | incorrect     |             |     |              |
|            |   | information   |             |     |              |
|            |   | reported for  |             |     |              |
|            |   | the current   |             |     |              |
|            |   | placement     |             |     |              |
|            |   | setting. The  |             |     |              |
|            |   | reviewers     |             |     |              |
|            |   | found that    |             |     |              |
|            |   | the child was |             |     |              |
|            |   | placed in a   |             |     |              |
|            |   | foster home,  |             |     |              |
|            |   | and not a     |             |     |              |
|            |   | group home,   |             |     |              |
|            |   | as reported.  |             |     |              |
|            |   | Therefore,    |             |     |              |
|            |   | the foster    |             |     |              |
|            |   | family        |             |     |              |
|            |   | information   |             |     |              |
|            |   | was also      |             |     |              |
|            |   | incorrect.    |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #56 Date   | 2 | [Screen]      | 1\) Modify  |     |              |
| of         |   | {.underline}: | the         |     |              |
| Discharge  |   | Removal       | sys         |     |              |
| from       |   | episode       | tem/program |     |              |
| foster     |   | profile       | code to     |     |              |
| care       |   |               | allow case  |     |              |
|            |   | [Program      | workers to  |     |              |
| \_\_\_(mo) |   | code]         | discharge   |     |              |
| \_\_\_     |   | {.underline}: | the case on |     |              |
| (day)\_\_  |   | 732N, LNs     | the         |     |              |
| \_\_(year) |   | 2180-2185     | person's    |     |              |
|            |   |               | 18^th^      |     |              |
|            |   | 1\) The State | birthday    |     |              |
|            |   | includes      | and end the |     |              |
|            |   | youth over    | removal     |     |              |
|            |   | the age of 18 | episode.    |     |              |
|            |   | that signed a |             |     |              |
|            |   | voluntary     | 2\) Develop |     |              |
|            |   | agreement for | a method to |     |              |
|            |   | services. The | report      |     |              |
|            |   | State does    | children as |     |              |
|            |   | not claim     | discharged  |     |              |
|            |   | title IV-E    | in the      |     |              |
|            |   | funds on      | event a     |     |              |
|            |   | behalf of     | child is    |     |              |
|            |   | these         | returned to |     |              |
|            |   | children.     | his/her own |     |              |
|            |   |               | home for a  |     |              |
|            |   | 2\) The State | no          |     |              |
|            |   | staff         | n-specified |     |              |
|            |   | indicated     | period of   |     |              |
|            |   | there is not  | time and    |     |              |
|            |   | a specified   | the time at |     |              |
|            |   | period of     | home is six |     |              |
|            |   | time defined  | months, or  |     |              |
|            |   | by policy or  | more.       |     |              |
|            |   | statute for   |             |     |              |
|            |   | the length of | [           |     |              |
|            |   | time a trial  | Supervision |     |              |
|            |   | home visit    | /Training]{ |     |              |
|            |   | can last.     | .underline} |     |              |
|            |   | Judges often  |             |     |              |
|            |   | will specify  | 3\) Provide |     |              |
|            |   | that the      | training    |     |              |
|            |   | child be      | for workers |     |              |
|            |   | returned home | to end the  |     |              |
|            |   | under the     | child's     |     |              |
|            |   | agency's      | removal     |     |              |
|            |   | r             | episode for |     |              |
|            |   | esponsibility | AFCARS      |     |              |
|            |   | for placement | purposes on |     |              |
|            |   | and care and  | the youth's |     |              |
|            |   | the case will | 18^th^      |     |              |
|            |   | be reviewed   | birthday.   |     |              |
|            |   | at the next   |             |     |              |
|            |   | periodic      | 4\)         |     |              |
|            |   | review        | Implement   |     |              |
|            |   | hearing.      | supervisory |     |              |
|            |   | However, a    | oversight   |     |              |
|            |   | specified     | to ensure   |     |              |
|            |   | time is not   | workers     |     |              |
|            |   | always        | enter this  |     |              |
|            |   | indicated by  | information |     |              |
|            |   | the judge.    | accurately  |     |              |
|            |   | The State is  | and timely. |     |              |
|            |   | reporting the |             |     |              |
|            |   | case as       |             |     |              |
|            |   | opened and    |             |     |              |
|            |   | the placement |             |     |              |
|            |   | as a trial    |             |     |              |
|            |   | home visit    |             |     |              |
|            |   | until the     |             |     |              |
|            |   | judge         |             |     |              |
|            |   | dismisses the |             |     |              |
|            |   | custody       |             |     |              |
|            |   | order.        |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #58 Reason | 2 | [Screen]      | 1a) Remove  |     |              |
| for        |   | {.underline}: | "order      |     |              |
| Discharge  |   | Removal       | vacated"    |     |              |
|            |   | episode       | from the    |     |              |
| \[0 = Not  |   | profile       | option list |     |              |
| Ap         |   |               | and replace |     |              |
| plicable\] |   | [Program      | it with the |     |              |
|            |   | code]         | actual      |     |              |
| 1 =        |   | {.underline}: | reasons for |     |              |
| Reu        |   | 732N, LNs     | the order   |     |              |
| nification |   | 2180-2205,    | being       |     |              |
| with       |   | 5190-5340     | vacated.    |     |              |
| Parent(s)  |   |               |             |     |              |
| or Primary |   | 1\) There is  | 1b) Modify  |     |              |
| Ca         |   | an option on  | the program |     |              |
| retaker(s) |   | the screen of | code to map |     |              |
|            |   | "order        | "order      |     |              |
| 2 = Living |   | vacated,"     | vacated" to |     |              |
| with Other |   | which is      | blank.      |     |              |
| R          |   | mapped        |             |     |              |
| elative(s) |   | "reunify."    | 2\) Revise  |     |              |
|            |   | The State     | the program |     |              |
| 3 =        |   | noted that    | code to map |     |              |
| Adoption   |   | there can be  | "relative   |     |              |
|            |   | other reasons | gua         |     |              |
| 4 =        |   | for the order | rdianships" |     |              |
| Em         |   | to be vacated | to          |     |              |
| ancipation |   | by the judge. | "gua        |     |              |
|            |   |               | rdianship." |     |              |
| 5 =        |   | 2\) The       | The State   |     |              |
| Gu         |   | discharge     | should      |     |              |
| ardianship |   | reason        | provide     |     |              |
|            |   | "relative     | footnotes   |     |              |
| 6 =        |   | guardianship" | on how many |     |              |
| Transfer   |   | is            | of the      |     |              |
| to Another |   | incorrectly   | gu          |     |              |
| Agency     |   | mapped to     | ardianships |     |              |
|            |   | "live with    | reported    |     |              |
| 7 =        |   | other         | are         |     |              |
| Runaway    |   | relative."    | relative    |     |              |
|            |   |               | gua         |     |              |
| 8 = Death  |   | 3\) The State | rdianships. |     |              |
| of Child   |   | includes      |             |     |              |
|            |   | youth over    | 3\) Modify  |     |              |
|            |   | the age of 18 | the         |     |              |
|            |   | that signed a | sys         |     |              |
|            |   | voluntary     | tem/program |     |              |
|            |   | agreement for | code to     |     |              |
|            |   | services. The | allow case  |     |              |
|            |   | State does    | workers to  |     |              |
|            |   | not claim     | discharge   |     |              |
|            |   | title IV-E    | the case on |     |              |
|            |   | funds on      | the         |     |              |
|            |   | these         | person's    |     |              |
|            |   | children.     | 18^th^      |     |              |
|            |   |               | birthday    |     |              |
|            |   |               | and end the |     |              |
|            |   |               | removal     |     |              |
|            |   |               | episode.    |     |              |
|            |   |               |             |     |              |
|            |   |               | 4\)         |     |              |
|            |   |               | Depending   |     |              |
|            |   |               | on changes  |     |              |
|            |   |               | developed   |     |              |
|            |   |               | for element |     |              |
|            |   |               | #56 to      |     |              |
|            |   |               | report      |     |              |
|            |   |               | children as |     |              |
|            |   |               | discharged  |     |              |
|            |   |               | in the      |     |              |
|            |   |               | event a     |     |              |
|            |   |               | child is    |     |              |
|            |   |               | returned to |     |              |
|            |   |               | his/her own |     |              |
|            |   |               | home for a  |     |              |
|            |   |               | no          |     |              |
|            |   |               | n-specified |     |              |
|            |   |               | period of   |     |              |
|            |   |               | time and    |     |              |
|            |   |               | the time at |     |              |
|            |   |               | home is six |     |              |
|            |   |               | months,     |     |              |
|            |   |               | additional  |     |              |
|            |   |               | tasks may   |     |              |
|            |   |               | be needed   |     |              |
|            |   |               | for this    |     |              |
|            |   |               | element.    |     |              |
|            |   |               |             |     |              |
|            |   |               | [           |     |              |
|            |   |               | Supervision |     |              |
|            |   |               | /Training]{ |     |              |
|            |   |               | .underline} |     |              |
|            |   |               |             |     |              |
|            |   |               | 5\) Provide |     |              |
|            |   |               | training    |     |              |
|            |   |               | for workers |     |              |
|            |   |               | to end the  |     |              |
|            |   |               | child's     |     |              |
|            |   |               | removal     |     |              |
|            |   |               | episode for |     |              |
|            |   |               | AFCARS      |     |              |
|            |   |               | purposes on |     |              |
|            |   |               | the youth's |     |              |
|            |   |               | 18^th^      |     |              |
|            |   |               | birthday.   |     |              |
|            |   |               |             |     |              |
|            |   |               | 4\)         |     |              |
|            |   |               | Implement   |     |              |
|            |   |               | supervisory |     |              |
|            |   |               | oversight   |     |              |
|            |   |               | to ensure   |     |              |
|            |   |               | workers     |     |              |
|            |   |               | enter this  |     |              |
|            |   |               | information |     |              |
|            |   |               | accurately  |     |              |
|            |   |               | and timely. |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #59 Title  | 2 | [Program      | The State   |     |              |
| IV-E       |   | code]         | and ACF     |     |              |
| (Foster    |   | {.underline}: | need to     |     |              |
| Care)      |   | 731N, LNs     | further     |     |              |
|            |   | 3360-3410,    | discuss the |     |              |
| 0-Does not |   | 1300          | method the  |     |              |
| apply      |   |               | State       |     |              |
|            |   | The code      | implemented |     |              |
| 1-Applies  |   | excludes any  | in code for |     |              |
|            |   | invoice for   | this        |     |              |
|            |   | which the     | correction  |     |              |
|            |   | service was   | (733n,      |     |              |
|            |   | performed     | LN5610).    |     |              |
|            |   | completely    |             |     |              |
|            |   | outside the   |             |     |              |
|            |   | reporting     |             |     |              |
|            |   | period range. |             |     |              |
|            |   | If a child is |             |     |              |
|            |   | determined to |             |     |              |
|            |   | be eligible   |             |     |              |
|            |   | for title     |             |     |              |
|            |   | IV-E for the  |             |     |              |
|            |   | last month of |             |     |              |
|            |   | the report    |             |     |              |
|            |   | period, and   |             |     |              |
|            |   | is in a       |             |     |              |
|            |   | reimbursable  |             |     |              |
|            |   | placement,    |             |     |              |
|            |   | but the       |             |     |              |
|            |   | payment is    |             |     |              |
|            |   | not made      |             |     |              |
|            |   | until the     |             |     |              |
|            |   | first month   |             |     |              |
|            |   | of the next   |             |     |              |
|            |   | report        |             |     |              |
|            |   | period, this  |             |     |              |
|            |   | element       |             |     |              |
|            |   | should be set |             |     |              |
|            |   | to "applies." |             |     |              |
|            |   |               |             |     |              |
|            |   | The State     |             |     |              |
|            |   | modified the  |             |     |              |
|            |   | program code  |             |     |              |
|            |   | after the     |             |     |              |
|            |   | onsite        |             |     |              |
|            |   | review.       |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #60 Title  | 2 | The program   | The State   |     |              |
| IV-E       |   | code checks   | and ACF     |     |              |
| (Adoption  |   | for both an   | need to     |     |              |
| Subsidy)   |   | old client ID | discuss.    |     |              |
|            |   | and a new     |             |     |              |
| 0-Does not |   | client ID.    |             |     |              |
| apply      |   | The program   |             |     |              |
|            |   | code needs to |             |     |              |
| 1-Applies  |   | be modified   |             |     |              |
|            |   | so that it    |             |     |              |
|            |   | checks for    |             |     |              |
|            |   | old client ID |             |     |              |
|            |   | only.         |             |     |              |
|            |   |               |             |     |              |
|            |   | The State     |             |     |              |
|            |   | modified the  |             |     |              |
|            |   | program code  |             |     |              |
|            |   | after the     |             |     |              |
|            |   | onsite        |             |     |              |
|            |   | review.       |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #61 Title  | 2 | The State     | The State   |     |              |
| IV-A (Aid  |   | staff         | indicated   |     |              |
| to         |   | indicated     | they will   |     |              |
| Families   |   | that if the   | explore the |     |              |
| with       |   | child is      | option to   |     |              |
| Dependent  |   | placed with a | "pull and   |     |              |
| Children)  |   | relative and  | report"     |     |              |
|            |   | the relative  | this        |     |              |
| 0-Does not |   | caretaker is  | information |     |              |
| apply      |   | not receiving | as part of  |     |              |
|            |   | a foster care | the SACWIS  |     |              |
| 1-Applies  |   | payment, they | mandatory   |     |              |
|            |   | do not have a | interfaces. |     |              |
|            |   | means to find |             |     |              |
|            |   | out if the    | This        |     |              |
|            |   | relative      | information |     |              |
|            |   | applied for   | must be     |     |              |
|            |   | TANF on       | reported in |     |              |
|            |   | behalf of the | AFCARS      |     |              |
|            |   | child.        | regardless  |     |              |
|            |   | Therefore,    | of the      |     |              |
|            |   | this element  | status of a |     |              |
|            |   | is not        | State's     |     |              |
|            |   | capturing if  | interface.  |     |              |
|            |   | title IV --   |             |     |              |
|            |   | A, TANF is a  | Ensure that |     |              |
|            |   | source of     | if title    |     |              |
|            |   | income for    | IV-A is a   |     |              |
|            |   | the child.    | source of   |     |              |
|            |   |               | income, and |     |              |
|            |   | Payments for  | a service   |     |              |
|            |   | this data     | payment was |     |              |
|            |   | element are   | made during |     |              |
|            |   | not made in   | the report  |     |              |
|            |   | the SACWIS    | period,     |     |              |
|            |   | system, they  | this        |     |              |
|            |   | are paid out  | element is  |     |              |
|            |   | of the IV-A   | "applies."  |     |              |
|            |   | system        |             |     |              |
|            |   | (EPICS).      |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #62 Title  | 2 | Screen:       | 1\) Develop |     |              |
| IV-D       |   | Invoice       | and         |     |              |
| (Child     |   | showing       | implement a |     |              |
| Support)   |   | funding       | method to   |     |              |
|            |   | source,       | ensure that |     |              |
| 0-Does not |   |               | only child  |     |              |
| apply      |   | The State     | support     |     |              |
|            |   | staff         | payments    |     |              |
| 1-Applies  |   | indicated the | received    |     |              |
|            |   | State value   | from the    |     |              |
|            |   | "TRO" might   | parent(s)   |     |              |
|            |   | include funds | during the  |     |              |
|            |   | other than    | report      |     |              |
|            |   | child         | period are  |     |              |
|            |   | support.      | reported    |     |              |
|            |   |               | for this    |     |              |
|            |   |               | element.    |     |              |
|            |   |               |             |     |              |
|            |   |               | 2\) Modify  |     |              |
|            |   |               | the system  |     |              |
|            |   |               | and program |     |              |
|            |   |               | code to not |     |              |
|            |   |               | include     |     |              |
|            |   |               | other trust |     |              |
|            |   |               | funds.      |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #64 SSI or | 2 | Screen: SSI   | The         |     |              |
| other      |   | Medical       | paym        |     |              |
| Social     |   | Determination | ent/benefit |     |              |
| Security   |   | Profile       | can be for  |     |              |
| Act        |   |               | less than a |     |              |
| Benefits   |   | The program   | full month  |     |              |
|            |   | code checks   | and still   |     |              |
| 0-Does not |   | for invoices  | qualify as  |     |              |
| apply      |   | that have     | "applies"   |     |              |
|            |   | been paid for | for any one |     |              |
| 1-Applies  |   | periods that  | of these    |     |              |
|            |   | start exactly | elements.   |     |              |
|            |   | on the first  |             |     |              |
|            |   | day of a      | Modify the  |     |              |
|            |   | month and     | program     |     |              |
|            |   | whose invoice | code to     |     |              |
|            |   | periods end   | ensure that |     |              |
|            |   | on exactly    | any SSI     |     |              |
|            |   | the last day  | benefits    |     |              |
|            |   | of the same   | received    |     |              |
|            |   | month on      | during the  |     |              |
|            |   | which they    | report      |     |              |
|            |   | started       | period set  |     |              |
|            |   | (i.e.,        | this        |     |              |
|            |   | exactly one   | element to  |     |              |
|            |   | month in      | "applies."  |     |              |
|            |   | duration.)    |             |     |              |
|            |   | The program   |             |     |              |
|            |   | code excludes |             |     |              |
|            |   | all other     |             |     |              |
|            |   | invoices from |             |     |              |
|            |   | consideration |             |     |              |
|            |   | in            |             |     |              |
|            |   | determining   |             |     |              |
|            |   | the value of  |             |     |              |
|            |   | this data     |             |     |              |
|            |   | element.      |             |     |              |
|            |   |               |             |     |              |
|            |   | The program   |             |     |              |
|            |   | code excludes |             |     |              |
|            |   | any invoice   |             |     |              |
|            |   | for which the |             |     |              |
|            |   | service was   |             |     |              |
|            |   | performed     |             |     |              |
|            |   | completely    |             |     |              |
|            |   | outside the   |             |     |              |
|            |   | reporting     |             |     |              |
|            |   | period range. |             |     |              |
|            |   |               |             |     |              |
|            |   | The program   |             |     |              |
|            |   | code checks   |             |     |              |
|            |   | that the      |             |     |              |
|            |   | payment has   |             |     |              |
|            |   | been made,    |             |     |              |
|            |   | but it does   |             |     |              |
|            |   | not check     |             |     |              |
|            |   | when the      |             |     |              |
|            |   | payment was   |             |     |              |
|            |   | made. The     |             |     |              |
|            |   | timing        |             |     |              |
|            |   | conditions    |             |     |              |
|            |   | are based     |             |     |              |
|            |   | exclusively   |             |     |              |
|            |   | on the        |             |     |              |
|            |   | invoice start |             |     |              |
|            |   | and end       |             |     |              |
|            |   | dates, and    |             |     |              |
|            |   | not the       |             |     |              |
|            |   | payment       |             |     |              |
|            |   | dates.        |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #65 None   | 2 | The program   | 1\) Modify  |     |              |
| of the     |   | code does not | the program |     |              |
| Above      |   | include other | code to     |     |              |
|            |   | funding       | also check  |     |              |
| 0-Does not |   | sources.      | for other   |     |              |
| apply      |   |               | sources of  |     |              |
|            |   |               | income for  |     |              |
| 1-Applies  |   |               | the child   |     |              |
|            |   |               | that occur  |     |              |
|            |   |               | during the  |     |              |
|            |   |               | six-month   |     |              |
|            |   |               | report      |     |              |
|            |   |               | period.     |     |              |
|            |   |               |             |     |              |
|            |   |               | 2\) Include |     |              |
|            |   |               | in the      |     |              |
|            |   |               | mapping the |     |              |
|            |   |               | other trust |     |              |
|            |   |               | funds that  |     |              |
|            |   |               | are noted   |     |              |
|            |   |               | for element |     |              |
|            |   |               | #62.        |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #5 Date of | 3 | Frequency     |             |     |              |
| Most       |   | Report        |             |     |              |
| Recent     |   | (n=2,563):    |             |     |              |
| Periodic   |   | 2004 = 74     |             |     |              |
| Review (if |   | (3%); 2005 =  |             |     |              |
| a          |   | 1,454 (57%);  |             |     |              |
| pplicable) |   | Not reported  |             |     |              |
|            |   | = 1,035 (40%) |             |     |              |
| \_\_\_(mo) |   |               |             |     |              |
| \_\_\_     |   | A review of   |             |     |              |
| (day)\_\_  |   | the           |             |     |              |
| \_\_(year) |   | frequencies   |             |     |              |
|            |   | indicates     |             |     |              |
|            |   | there are     |             |     |              |
|            |   | several blank |             |     |              |
|            |   | records.      |             |     |              |
|            |   |               |             |     |              |
|            |   | Case file     |             |     |              |
|            |   | review        |             |     |              |
|            |   | findings: 10  |             |     |              |
|            |   | (19%) of the  |             |     |              |
|            |   | records       |             |     |              |
|            |   | analyzed did  |             |     |              |
|            |   | not match     |             |     |              |
|            |   | what was      |             |     |              |
|            |   | reported in   |             |     |              |
|            |   | AFCARS. In    |             |     |              |
|            |   | the majority  |             |     |              |
|            |   | of cases, the |             |     |              |
|            |   | reviewers     |             |     |              |
|            |   | found a       |             |     |              |
|            |   | periodic      |             |     |              |
|            |   | review date   |             |     |              |
|            |   | later than    |             |     |              |
|            |   | the one       |             |     |              |
|            |   | reported in   |             |     |              |
|            |   | AFCARS. In    |             |     |              |
|            |   | one case, the |             |     |              |
|            |   | AFCARS file   |             |     |              |
|            |   | did not have  |             |     |              |
|            |   | a review      |             |     |              |
|            |   | date, but the |             |     |              |
|            |   | reviewer      |             |     |              |
|            |   | found one.    |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| Foster     | 3 | Based on the  | Implement a |     |              |
| Care and   |   | reporting for | process to  |     |              |
| Adoption:  |   | element #10,  | ensure      |     |              |
|            |   | the accuracy  | timely and  |     |              |
| #11 Mental |   | of data entry | accurate    |     |              |
| R          |   | for these     | entry of    |     |              |
| etardation |   | elements      | this        |     |              |
|            |   | needs to      | i           |     |              |
| #12        |   | improve.      | nformation. |     |              |
| Visual     |   |               |             |     |              |
| ly/Hearing |   |               | ACF will    |     |              |
| Impaired   |   |               | review data |     |              |
|            |   |               | for         |     |              |
| #13        |   |               | accuracy.   |     |              |
| Physically |   |               |             |     |              |
| Disabled   |   |               |             |     |              |
|            |   |               |             |     |              |
| \[0 = Does |   |               |             |     |              |
| not        |   |               |             |     |              |
| apply\]    |   |               |             |     |              |
|            |   |               |             |     |              |
| 1 =        |   |               |             |     |              |
| Applies    |   |               |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #44        | 3 | Case file     | Implement a |     |              |
| Caretaker  |   | review        | process to  |     |              |
| Family     |   | findings: 7   | ensure      |     |              |
| Structure  |   | (12%) of the  | timely and  |     |              |
|            |   | records       | accurate    |     |              |
| 1 =        |   | analyzed did  | entry of    |     |              |
| Married    |   | not match     | this        |     |              |
| Couple     |   | what was      | i           |     |              |
|            |   | reported in   | nformation. |     |              |
| 2 =        |   | AFCARS. In    |             |     |              |
| Unmarried  |   | most          | ACF will    |     |              |
| Couple     |   | instances,    | review data |     |              |
|            |   | "single       | for         |     |              |
| 3 = Single |   | female" was   | accuracy.   |     |              |
| Female     |   | reported to   |             |     |              |
|            |   | AFCARS, but   |             |     |              |
| 4 = Single |   | the reviewer  |             |     |              |
| Male       |   | found the     |             |     |              |
|            |   | child was     |             |     |              |
| 5 = Unable |   | removed from  |             |     |              |
| to         |   | a married     |             |     |              |
| Determine  |   | couple.       |             |     |              |
+------------+---+---------------+-------------+-----+--------------+
| #50 1^st^  | 3 | Based on case | Implement a |     |              |
| Foster     |   | file review   | process to  |     |              |
| C          |   | and the       | ensure      |     |              |
| aretaker's |   | frequencies,  | timely and  |     |              |
| Birth Year |   | the data      | accurate    |     |              |
|            |   | needs to      | entry of    |     |              |
| #51 2^nd^  |   | improve.      | this        |     |              |
| Foster     |   |               | i           |     |              |
| C          |   |               | nformation. |     |              |
| aretaker's |   |               |             |     |              |
| Birth Year |   |               | ACF will    |     |              |
|            |   |               | review data |     |              |
|            |   |               | for         |     |              |
|            |   |               | accuracy.   |     |              |
+------------+---+---------------+-------------+-----+--------------+
| Hispa      | 3 | Frequency     | ACF will    |     |              |
| nic/Latino |   | Report        | monitor     |     |              |
| Origin     |   | (n=2,563):    | data        |     |              |
|            |   | Yes = 401     | submissions |     |              |
| Foster     |   | (16%); No =   | for ongoing |     |              |
| Care:      |   | 2,162 (84%);  | improvement |     |              |
|            |   | Unable to     | and         |     |              |
| #9 Child   |   | determine = 0 | accuracy    |     |              |
|            |   |               | for one to  |     |              |
| #53 1^st^  |   | *Frequency    | two report  |     |              |
| Foster     |   | Report 2006A  | periods.    |     |              |
| C          |   | (n=2,622);    |             |     |              |
| aretaker's |   | Yes = 430     |             |     |              |
| #55 2^nd^  |   | (16%); No =   |             |     |              |
| Foster     |   | 2,162 (84%);  |             |     |              |
| C          |   | Unable to     |             |     |              |
| aretaker's |   | determine =   |             |     |              |
|            |   | 30 (1%)*      |             |     |              |
| Adoption:  |   |               |             |     |              |
|            |   | The State     |             |     |              |
| #8 Child   |   | made changes  |             |     |              |
|            |   | to program    |             |     |              |
| #26        |   | code.         |             |     |              |
| Adoptive   |   |               |             |     |              |
| Mother\'s  |   |               |             |     |              |
| #28        |   |               |             |     |              |
| Adoptive   |   |               |             |     |              |
| Father\'s  |   |               |             |     |              |
|            |   |               |             |     |              |
| 1 = Yes    |   |               |             |     |              |
|            |   |               |             |     |              |
| 2 = No     |   |               |             |     |              |
|            |   |               |             |     |              |
| 3 = Unable |   |               |             |     |              |
| to         |   |               |             |     |              |
| Determine  |   |               |             |     |              |
+------------+---+---------------+-------------+-----+--------------+

+----------------+-----+--------------+------------+-------+-----------+
| **AFCARS       | **  | **Comm       |            |       |           |
| Element**      | Rat | ents/Notes** |            |       |           |
|                | ing |              |            |       |           |
|                | Fa  |              |            |       |           |
|                | cto |              |            |       |           |
|                | r** |              |            |       |           |
+================+=====+==============+============+=======+===========+
| #10 Primary    | 2   | [Screen:]    | 1\)        |       |           |
| Basis for      |     | {.underline} | Provide    |       |           |
| Determining    |     | Eligibility  | ACF with   |       |           |
| Special Needs  |     | Profile for  | modified   |       |           |
|                |     | Adoption     | screen.    |       |           |
| 0 = Not        |     | Subsidy;     |            |       |           |
| Applicable     |     | Field:       | 1a) Modify |       |           |
|                |     | Eligibility  | the        |       |           |
| 1 =            |     | Factors      | program    |       |           |
| R              |     |              | code once  |       |           |
| acial/Original |     | Frequency    | the screen |       |           |
| Background     |     | Report       | is         |       |           |
|                |     | (n=74): Not  | im         |       |           |
| 2 = Age        |     | applicable = | plemented. |       |           |
|                |     | 3; Race = 0; |            |       |           |
| 3 = Membership |     | Age =48      | 1c)        |       |           |
| in a Sibling   |     | (64.86%);    | Provide    |       |           |
| Group          |     | Sibling      | ACF with   |       |           |
|                |     | group = 1    | modified   |       |           |
| 4 = Medical    |     | (1%);        | program    |       |           |
| Conditions or  |     | Medical,     | code.      |       |           |
| Mental,        |     | etc. = 10    |            |       |           |
| Physical or    |     | (14%); Other | 2\) Modify |       |           |
| Emotional      |     | = 12 (16%)   | the        |       |           |
| Disabilities   |     |              | options    |       |           |
|                |     | 1\) Case     | list and   |       |           |
| 5 = Other      |     | workers      | include    |       |           |
| State Defined  |     | cannot       | all        |       |           |
| Special Needs  |     | identify the | reasons    |       |           |
|                |     | primary      | that are   |       |           |
|                |     | basis for    | the basis  |       |           |
|                |     | special      | for        |       |           |
|                |     | needs.       | d          |       |           |
|                |     |              | etermining |       |           |
|                |     | The program  | special    |       |           |
|                |     | code checks  | needs. 2a) |       |           |
|                |     | for the      | Modify the |       |           |
|                |     | special      | program    |       |           |
|                |     | needs values | code to    |       |           |
|                |     | in a         | map these  |       |           |
|                |     | specific     | reasons to |       |           |
|                |     | order        | "other     |       |           |
|                |     | (beginning   | State      |       |           |
|                |     | with age)    | defined    |       |           |
|                |     | and stops    | special    |       |           |
|                |     | once it      | need."     |       |           |
|                |     | finds one    |            |       |           |
|                |     | and maps it  | 2c) Submit |       |           |
|                |     | to the       | revised    |       |           |
|                |     | appropriate  | code to    |       |           |
|                |     | AFCARS       | ACF.       |       |           |
|                |     | value. This  |            |       |           |
|                |     | is why there | [Sup       |       |           |
|                |     | are such a   | ervision/T |       |           |
|                |     | large number | raining]{. |       |           |
|                |     | of cases     | underline} |       |           |
|                |     | with \"age\" |            |       |           |
|                |     | as the       | 2\)        |       |           |
|                |     | primary      | Implement  |       |           |
|                |     | basis for    | training   |       |           |
|                |     | special      | regarding  |       |           |
|                |     | needs. Also, | the use of |       |           |
|                |     | see the      | "primary   |       |           |
|                |     | findings     | basis"     |       |           |
|                |     | from the     | once       |       |           |
|                |     | case file    | changes    |       |           |
|                |     | review.      | are        |       |           |
|                |     | There were   | im         |       |           |
|                |     | several      | plemented. |       |           |
|                |     | records with |            |       |           |
|                |     | "age," but   | 3\)        |       |           |
|                |     | "sibling     | Implement  |       |           |
|                |     | group"       | s          |       |           |
|                |     | and/or       | upervisory |       |           |
|                |     | diagnosed    | oversight  |       |           |
|                |     | conditions   | to ensure  |       |           |
|                |     | were also    | "primary   |       |           |
|                |     | found by the | basis" is  |       |           |
|                |     | reviewers.   | entered    |       |           |
|                |     |              | correctly. |       |           |
|                |     | 2\) The      |            |       |           |
|                |     | State has    | 4\) ACF    |       |           |
|                |     | additional   | will       |       |           |
|                |     | reasons for  | review the |       |           |
|                |     | determining  | data to    |       |           |
|                |     | special      | ensure     |       |           |
|                |     | needs (i.e., | accuracy.  |       |           |
|                |     | at risk for  |            |       |           |
|                |     | h            |            |       |           |
|                |     | ealth/mental |            |       |           |
|                |     | health       |            |       |           |
|                |     | conditions)  |            |       |           |
|                |     | that are not |            |       |           |
|                |     | on the       |            |       |           |
|                |     | selection    |            |       |           |
|                |     | screen.      |            |       |           |
|                |     | At-risk      |            |       |           |
|                |     | factors are  |            |       |           |
|                |     | incorrectly  |            |       |           |
|                |     | reported as  |            |       |           |
|                |     | a diagnosed  |            |       |           |
|                |     | condition.   |            |       |           |
+----------------+-----+--------------+------------+-------+-----------+
| #18 Mother     | 2   | 1\) The      | 1\) Modify |       |           |
| Married at     |     | State        | the system |       |           |
| Time of Birth  |     | collects     | to include |       |           |
|                |     | this         | this       |       |           |
| 1 = Yes        |     | information  | question   |       |           |
|                |     | on its       | as part of |       |           |
| 2 = No         |     | adoption     | the person |       |           |
|                |     | screens.     | profile or |       |           |
| 3 = Unable to  |     |              | an         |       |           |
| Determine      |     | Case file    | assessment |       |           |
|                |     | review       | screen. It |       |           |
|                |     | findings: 6  | is         |       |           |
|                |     | (20%) of the | i          |       |           |
|                |     | records      | nformation |       |           |
|                |     | analyzed did | that       |       |           |
|                |     | not match    | should be  |       |           |
|                |     | what was     | collected  |       |           |
|                |     | reported in  | close to   |       |           |
|                |     | AFCARS. In   | the        |       |           |
|                |     | four of the  | beginning  |       |           |
|                |     | error cases, | of a case. |       |           |
|                |     | the AFCARS   |            |       |           |
|                |     | indicated    | [Sup       |       |           |
|                |     | "no," but    | ervision/T |       |           |
|                |     | the reviewer | raining]{. |       |           |
|                |     | found that   | underline} |       |           |
|                |     | the mother   |            |       |           |
|                |     | was married  | 2\)        |       |           |
|                |     | at the time  | Provide    |       |           |
|                |     | of the       | training   |       |           |
|                |     | child's      | on new     |       |           |
|                |     | birth. In    | field.     |       |           |
|                |     | two error    |            |       |           |
|                |     | cases, the   | 3\)        |       |           |
|                |     | mother was   | Implement  |       |           |
|                |     | not married  | s          |       |           |
|                |     | and the      | upervisory |       |           |
|                |     | AFCARS file  | oversight  |       |           |
|                |     | indicated    | to ensure  |       |           |
|                |     | "yes."       | workers    |       |           |
|                |     |              | enter this |       |           |
|                |     |              | i          |       |           |
|                |     |              | nformation |       |           |
|                |     |              | accurately |       |           |
|                |     |              | and        |       |           |
|                |     |              | timely.    |       |           |
|                |     |              |            |       |           |
|                |     |              | 3\) ACF    |       |           |
|                |     |              | will       |       |           |
|                |     |              | review the |       |           |
|                |     |              | data to    |       |           |
|                |     |              | ensure     |       |           |
|                |     |              | accuracy.  |       |           |
+----------------+-----+--------------+------------+-------+-----------+
| #33 Child Was  | 2   | The program  | 1\) Modify |       |           |
| Placed from    |     | code is      | the system |       |           |
|                |     | hard-coded   | and the    |       |           |
| 1 = Within     |     | to the value | program    |       |           |
| State          |     | of "within   | code to    |       |           |
|                |     | state." The  | collect    |       |           |
| 2 = Another    |     | State is     | and report |       |           |
| State          |     | able to pick | "another   |       |           |
|                |     | up "placed   | State,"    |       |           |
| 3 = Another    |     | from another | and        |       |           |
| Country        |     | country,"    | "another   |       |           |
|                |     | but there    | country."  |       |           |
|                |     | are          |            |       |           |
|                |     | enhancements | 2\)        |       |           |
|                |     | that need to | Provide    |       |           |
|                |     | be made.     | ACF with   |       |           |
|                |     |              | the        |       |           |
|                |     |              | revised    |       |           |
|                |     |              | screen and |       |           |
|                |     |              | program    |       |           |
|                |     |              | code.      |       |           |
|                |     |              |            |       |           |
|                |     |              | 3\) Based  |       |           |
|                |     |              | on changes |       |           |
|                |     |              | im         |       |           |
|                |     |              | plemented, |       |           |
|                |     |              | provide    |       |           |
|                |     |              | training   |       |           |
|                |     |              | and        |       |           |
|                |     |              | s          |       |           |
|                |     |              | upervisory |       |           |
|                |     |              | oversight  |       |           |
|                |     |              | for        |       |           |
|                |     |              | accurate   |       |           |
|                |     |              | data       |       |           |
|                |     |              | entry.     |       |           |
+----------------+-----+--------------+------------+-------+-----------+
| #34 Child Was  | 2   | The program  | Modify the |       |           |
| Placed by      |     | code assigns | program    |       |           |
|                |     | only these   | code to    |       |           |
| 1 = Public     |     | values -     | account    |       |           |
| Agency         |     | "public      | for        |       |           |
|                |     | agency,"     | "i         |       |           |
| 2 = Private    |     | "private     | ndependent |       |           |
| Agency         |     | agency," and | person"    |       |           |
|                |     | "Tribal      | and "birth |       |           |
| 3 = Tribal     |     | agency" -    | parent."   |       |           |
| Agency         |     | for this     |            |       |           |
|                |     | data         |            |       |           |
| 4 =            |     | element.     |            |       |           |
| Independent    |     |              |            |       |           |
| Person         |     |              |            |       |           |
|                |     |              |            |       |           |
| 5 = Birth      |     |              |            |       |           |
| Parent         |     |              |            |       |           |
+----------------+-----+--------------+------------+-------+-----------+
| #29            | 3   | The State    | 1\) ACF    | []{.  | []{.mark} |
| Relationship   |     | modified the | will       | mark} |           |
| of Adoptive    |     | program code | review the |       |           |
| Parent to      |     | to report    | 2006B data |       |           |
| Child --       |     | all          | for        |       |           |
| Stepparent     |     | re           | changes.   |       |           |
|                |     | lationships. |            |       |           |
| #30            |     |              | 2\)        |       |           |
| Relationship   |     | Case file    | Implement  |       |           |
| of Adoptive    |     | review       | a method   |       |           |
| Parent to      |     | findings:    | to ensure  |       |           |
| Child - Other  |     | There were   | that case  |       |           |
| Relative       |     | several      | workers    |       |           |
|                |     | instances in | enter all  |       |           |
| #31            |     | which all    | i          |       |           |
| Relationship   |     | r            | nformation |       |           |
| of Adoptive    |     | elationships | related to |       |           |
| Parent to      |     | were not     | the        |       |           |
| Child - Foster |     | reported.    | re         |       |           |
| Parent         |     | The one with | lationship |       |           |
|                |     | the most     | between    |       |           |
| #32            |     | errors was   | the child  |       |           |
| Relationship   |     | "foster      | and the    |       |           |
| of Adoptive    |     | parent."     | adoptive   |       |           |
| Parent to      |     |              | parents.   |       |           |
| Child - Other  |     |              |            |       |           |
| Non-Relative   |     |              |            |       |           |
|                |     |              |            |       |           |
| 0 = Does not   |     |              |            |       |           |
| Apply          |     |              |            |       |           |
|                |     |              |            |       |           |
| 1 = Applies    |     |              |            |       |           |
+----------------+-----+--------------+------------+-------+-----------+
| #37 Adoption   | 3   | Post         | Explain    |       |           |
| Assistance     |     | site-visit   | what value |       |           |
| IV-E           |     | analysis: In | is being   |       |           |
|                |     | the 2006A    | extracted, |       |           |
| 1=Yes          |     | data file,   | and make   |       |           |
|                |     | there were   | co         |       |           |
| 2=No           |     | invalid      | rrections. |       |           |
|                |     | values       |            |       |           |
|                |     | reported in  |            |       |           |
|                |     | 17 records.  |            |       |           |
+----------------+-----+--------------+------------+-------+-----------+