Statement of Work for Two Combined NHGRI Meetings:

1.  Minority Action Plan (MAP) 2 parts:

    a.  Grantee Meeting

    b.  Advisor Meeting

2.  Centers of Excellence in Genomic Science (CEGS) Grantee Meeting

Background: The objectives of the MAP meetings are several-fold: (1) to
provide grantees with the opportunity to discuss progress, challenges
and plans for their competing renewal; (2) to provide grantees the
opportunity to discuss, in depth, issues that they have identified that
would benefit from the input of advisors, experts and participants; and
(3) to give advisors the opportunity to provide feed-back to grantees
and NHGRI staff. The NHGRI staff will use the advisors' feedback to
monitor and evaluate the effectiveness of NHGRI's research training
initiatives, especially those that are part of the Minority Action Plan.

The objective of the CEGS meeting is to gather grantees, NIH staff, and
advisors to discuss scientific progress of the centers.

The MAP meeting has two parts, a grantee meeting and a smaller advisor
meeting. For the grantee meeting (grantees, advisors, and NHGRI staff)
we expect approximately 60 invitees and 7 NHGRI participants. For the
advisor meeting (advisors, NHGRI staff, and potentially OD/DIR staff
interested in training) we expect about 12 people. For the CEGS meeting,
we expect about 62 invitees and 8 NHGRI participants.

The larger MAP meeting will run from noon on Monday, September 25, to
noon on Tuesday September 26, 2006. The smaller MAP advisor meeting will
run from 1:00 pm to 5:00 pm on Tuesday, September 26, 2006. The CEGS
meeting will begin on the evening of September 26, 2006, at
approximately 7 pm; it will conclude at approximately 4 pm on September
28, 2006.

For the MAP meetings: Grantees are responsible for their own expenses
for the grantee meeting. NHGRI will be paying for the travel, per diem,
and honoraria for the 8 research training advisors and 1-3 consultants.
MAP trainers,T32 training directors, and NHGRI staff will be responsible
for their own travel expenses.

For the CEGS meeting: Through this contract, NHGRI will pay for the
travel, per diem, and honoraria for approximately 2 external advisors.
We will also pay for per diem and local travel expenses for 2 local
speakers. Grantees and NIH staff will pay their own travel costs.

Summary Table

  ----------------- ----------------- ----------------- -----------------
                    MAP Grantee       MAP Advisor       CEGS Meeting
                    Meeting           Meeting           

  Attendees paying  50                0                 66
  their own way                                         
  (non-NIH)                                             

  Attendees paying  7                 4                 10
  their own way                                         
  (NIH)                                                 

  Attendees with    11                8                 2
  sponsored travel                                      

  Local guests      0                 0                 2
  receiving local                                       
  travel expenses                                       
  and honoraria                                         
  ----------------- ----------------- ----------------- -----------------

Scope of work: The MAP meetings will be satellite meetings of the annual
CEGS meeting that will take place September 26-28, 2006 in Los Angeles,
CA at the University of Southern California (USC). Preliminary space
inquiries for meeting space and lodging have been made with grantees in
Los Angeles, but space still needs to be reserved. We will be working
with those grantees to solidify details and reserve meeting and sleeping
rooms. We expect minimal assistance from the onsite grantees in LA. The
contractor will provide a range of support services under this task
order. These services will include:

-   Work in collaboration with the host and NHGRI staff to reserve
    meeting room space in Los Angeles, CA on or near the USC campus. The
    MAP grantee meeting room must accommodate approximately 70 people.
    The MAP advisor meeting room must accommodate approximately 12
    people. The CEGS meeting room must accommodate approximately 70
    people.

-   Determining the AV needs of selected participants, and facilitating
    on-site AV support. The MAP grantee meeting will require AV
    equipment for PowerPoint presentations. For the MAP advisor meeting
    room, no AV support is needed. The CEGS meeting room will require a
    laptop, screen, projector, and laser pointer. The contractor will
    work with NHGRI staff to determine any further AV needs required.

-   Secure hotel rooms for participants. The hotel should be on USC
    campus or as close as possible. If ground transportation is needed,
    the contractor should arrange shuttle service between the meeting
    sites and the hotel for participants during meeting hours (for CEGS
    and MAP meetings).

-   For all meetings, handle pre-meeting registration and preparation of
    the participant list for distribution at the meeting. Frequent
    updates should be e-mailed to NHGRI.

-   Arrange for internet access in the meeting rooms. Work with NHGRI
    staff to determine which connection method (wireless, landline) is
    most cost-effective.

```{=html}
<!-- -->
```
-   For the MAP meeting\--Working in collaboration with NHGRI staff,
    prepare two groups of handouts: (1) for the Grantee Meeting---(a)
    100 CDs that would include the agenda, roster, and progress reports
    of all MAP grantees and (b) 12 binders with the same material which
    will distributed to the Advisors and NHGRI staff; (2) for the
    Advisor Meeting---12 binders with information about analyses, etc.
    The Advisors should have mailed to them by overnight express the CD
    and hard copy of the information that will be distributed at the
    Grantee Meeting at least 7 days before the meeting. The information
    for the Advisor Meeting will be distributed at the meeting. If
    possible, this material may be included in the original mailing.
    Name badges and table tents will also be needed.

-   For the CEGS meeting, prepare materials for about 70 people,
    including meeting folders with participant lists, agendas, and
    center abstracts, name badges, etc.

-   For all meetings, prepare directional signs to guide attendees to
    the proper locations.

-   Arrange for catering: For the MAP grantee meeting, arrange for light
    refreshments on the first day, Monday September 25, for
    approximately 70 people. Arrange for a continental breakfast and
    continued light refreshments through the end of the MAP grantee
    meeting on Tuesday, September 26. Arrange for boxed/buffet lunches
    on site, or provide a list of local lunch venues. (Attendees will
    pay for their own meals.) For the MAP advisor meeting, arrange for
    light refreshments and snacks for approximately 12 people for entire
    afternoon meeting on Tuesday.

-   For the CEGS meeting, arrange for a light snack on the first
    evening, and continental breakfast and afternoon breaks for the next
    two days. Provide a list of local lunch venues, or potentially
    arrange for boxed lunches at the meeting site.

-   Arrange for group dinners at local restaurants, which will be paid
    for by individuals, not the contract.

-   Reimburse the vendors for meeting room and catering costs.

-   Provide on-site support for the facilitation of the meeting and
    assistance to all participants.

-   Reimburse all sponsored attendees for their travel expenses.