SUBJECT: SCHEDULING DOWNTIME FOR MAINTENANCE

PURPOSE: Establish standard procedures for requesting and obtaining
downtime for preventive or corrective maintenance

REFERENCES: 1. ROI 01-21

2\. RCEI 19-19

3\. 45 **SWI 13-206**

ATTACHMENTS: None

ANNEXES: None

[1.0 GENERAL]{.underline}

A. Routine preventive maintenance and non-routine corrective maintenance
downtime will be scheduled according to 45 **SWI 13-206**. Detailed
procedures for programming corrective maintenance covered by
**Instrumentation** Control Certificates (**I**CC) are given in ROI
01-21 and RCEI 19-19.

B. Managers or Systems Controllers will submit requests for all downtime
to the RTS Range Scheduling Analyst (RSA), Operations Control, as
outlined in this instruction. RTS support activities which would affect
preventive/corrective maintenance on downrange ER stations will be
coordinated with the local senior RTS representative.

[2.0 PROCEDURE]{.underline}

A. Managers or Systems Controllers will:

1\. Submit requests for routine preventive maintenance downtime to the
RTS Scheduling Analyst by close of business each Tuesday to cover the
time period for the following week (Monday through Sunday). Requesters
will provide information as follows:

a\. Work week - Monday\'s date/month/year

b\. Submitted by - name, title

c\. Date submitted - date of request

d\. Station - ER station or site

e\. System, equipment or facility

f\. Downtime start - date/time (UTC)

g\. Downtime termination - date/time (UTC)

NOTES: 1. Duration of routine downtime should conform as closely as
possible with

time(s) indicated in preventive maintenance procedures.

2\. Also, requester must assure Systems O&M, Station and Facility
Support,

Depot Level Maintenance, and the respective System Manager have been

notified.

2\. Submit requests for non-routine corrective maintenance downtime to
the RTS Scheduling Analyst as required. Requesters will provide the
following information:

a\. Date submitted - date of request

b\. Station - ER station or site

c\. System, equipment or facility

d\. Downtime start - date/time (UTC)

e\. Downtime termination - date/time (UTC)

f\. Downtime authorized for - reason for downtime and a brief
description of work to be

performed including call-up time

g\. Substitution - system, equipment or facility which can be
substituted, if applicable

h\. Operations affected - operation number and impact, if known

I. Prior coordination - name(s) and title, **I**CC number, etc.

NOTE: Also, requester must assure Systems O&M, Station and Facility
Support, Depot

Level Maintenance, and the respective System Manager have been notified.

3\. Notify the RTS Scheduling Analyst and Depot Level Maintenance when
scheduled downtime is canceled.

4\. Initiate call-up during scheduled downtime upon request from the
responsible Instrumentation Superintendent, Range Operations (ISRO).

B. The RTS Scheduling Analyst will:

1\. Coordinate with affected organizations and resolve any conflicts
between requested downtime and operation support.

2\. Submit downtime request to Eastern Range Scheduling, **(REDACTED)**,
for Air Force approval.

3\. Ensure that downtime notifications, changes, and cancellations are
included in the Range Schedule, classified messages, or disseminate
information verbally to the **RCO** or ISRO when necessary.

4\. Immediately notify Manager/Systems Controllers through the
**RCO**/ISRO when scheduling action requires call-up of systems
equipment during an approved downtime period.

NOTE: Call-up or required time for the system/equipment to be
operational should never

be more than the estimated time stated in the request for downtime and
as

approved by **(REDACTED)**.