**U.S. Department of Health and Human Services**

**Health Resources and Services Administration**

**Maternal and Child Health Bureau**

**Division of Child, Adolescent and Family Health**

> ***MCH National Child Death Review Policy and Resource Center***
>
> ***Announcement Type: New Competition***
>
> ***HRSA-08-068***
>
> ***Catalog of Federal Domestic Assistance (CFDA) No. 93.110***

**PROGRAM GUIDANCE**

**Fiscal Year 2008**

**Application Due Date to Grants.gov: January 4, 2008**

> **Date of Issuance*: October 31, 2007***

**Release Date: *October 31, 2007***

[]{.mark}

[]{.mark}

[]{.mark}

**Stephanie Bryn, MPH**

**Division of Child, Adolescent and Family Health**

**Maternal and Child Health Bureau, HRSA**

**Parklawn Building, Room 18A-38**

**5600 Fishers Lane**

**Rockville, Maryland 20857**

**Telephone: (301) 443-6091**

**Fax: (301) 443-1296**

**E-Mail: <SBryn@hrsa.gov>**

**LEGISLATIVE AUTHORITY: Title V, Section 501 (a) (2) of the Social
Security Act**

**Guidance Table of Contents**

[*EXECUTIVE SUMMARY* 2](#__RefHeading___Toc179359500)

[I. Funding Opportunity Description 2](#__RefHeading___Toc179359501)

[**1.** **Introduction** 2](#__RefHeading___Toc179359502)

[**2.** **Background** 2](#__RefHeading___Toc179359503)

[**3. Purpose** 2](#__RefHeading___Toc179359504)

[II. Award Information 2](#__RefHeading___Toc179359505)

[**1. Type of Award** 2](#__RefHeading___Toc179359506)

[**2. Summary of Funding** 2](#__RefHeading___Toc179359507)

[III. Eligibility Information 2](#__RefHeading___Toc179359508)

[**1.** **Eligible Applicants** 2](#__RefHeading___Toc179359509)

[**2.** **Cost Sharing/Matching** 2](#__RefHeading___Toc179359510)

[**3. Other** 2](#__RefHeading___Toc179359511)

[IV. Application and Submission Information
2](#__RefHeading___Toc179359512)

[**1. Address to Request Application Package**
2](#Application_materials)

[**Application Materials** 2](#__RefHeading___Toc179359514)

[**2. Content and Form of Application Submission**
2](#Application_formatrequirements)

[**Application Format Requirements** 2](#__RefHeading___Toc179359516)

[**Application Format** 2](#__RefHeading___Toc179359517)

[SF 424 Non Construction -- Table of Contents
2](#sf-424-non-construction-table-of-contents)

[**3. Submission Dates and Times** 2](#Application_materials)

[**a.** **Application Due Date** 2](#__RefHeading___Toc179359520)

[**b.** **Late applications** 2](#__RefHeading___Toc179359521)

[**4.** **Intergovernmental Review** 2](#__RefHeading___Toc179359522)

[**5.** **Funding Restrictions** 2](#__RefHeading___Toc179359523)

[**6.** **Other Submission Requirements**
2](#__RefHeading___Toc179359524)

[V. Application Review Information 2](#__RefHeading___Toc179359525)

[**1. Review Criteria** 2](#__RefHeading___Toc179359526)

[**2. Review and Selection Process** 2](#__RefHeading___Toc179359527)

[**3. Anticipated Announcement and Award Dates**
2](#__RefHeading___Toc179359528)

[VI. Award Administration Information 2](#__RefHeading___Toc179359529)

[**1.** **Award Notices** 2](#__RefHeading___Toc179359530)

[**2. Administrative and National Policy Requirements**
2](#__RefHeading___Toc179359531)

[**3. Reporting** 2](#__RefHeading___Toc179359532)

[**1. Performance Measures and Program Data**
2](#__RefHeading___Toc179359533)

[**2. Performance Reporting** 2](#__RefHeading___Toc179359534)

[**3. Final Year Performance Reporting**
2](#__RefHeading___Toc179359535)

[VII. Agency Contacts 2](#__RefHeading___Toc179359536)

[VIII. Tips for Writing a Strong Application
2](#__RefHeading___Toc179359537)

[APPENDIX A: HRSA's Electronic Submission User Guide
2](#__RefHeading___Toc179359538)

[1. Introduction 2](#introduction)

[1.1 Document Purpose and Scope 2](#document-purpose-and-scope)

[1.2 Document Organization and Version Control
2](#document-organization-and-version-control)

[2. Noncompeting Continuation Application
2](#noncompeting-continuation-application)

[2.1 Process Overview 2](#process-overview)

[2.2 Grantee Organization Needs to Register With Grants.gov (if not
already registered) -- See Appendix B
2](#grantee-organization-needs-to-register-with-grants.gov-if-not-already-registered-see-appendix-b)

[2.3 Project Director and Authorizing Official Need to Register with
HRSA EHBs (if not already registered)
2](#project-director-and-authorizing-official-need-to-register-with-hrsa-ehbs-if-not-already-registered)

[2.4 Apply through Grants.gov 2](#apply-through-grants.gov)

[2.4.1 Find Funding Opportunity 2](#find-funding-opportunity)

[2.4.2 Download Application Package 2](#download-application-package)

[2.4.3 Complete Application 2](#complete-application)

[2.4.4 Submit Application 2](#submit-application)

[2.4.5 Verify Status of Application 2](#verify-status-of-application)

[2.5 Verify in HRSA Electronic Handbooks
2](#verify-in-hrsa-electronic-handbooks)

[2.5.1 Verify Status of Application 2](#verify-status-of-application-1)

[2.5.2 Manage Access to Your Application
2](#manage-access-to-your-application)

[2.5.3 Check Validation Errors 2](#check-validation-errors)

[2.5.4 Fix Errors and Complete Application
2](#fix-errors-and-complete-application)

[2.5.5 Submit Application 2](#submit-application-1)

[3. Competing Application 2](#competing-application)

[3.1 Process Overview 2](#process-overview-1)

[3.2 Grantee Organization Needs to Register With Grants.gov (if not
already registered) -- See Appendix B
2](#grantee-organization-needs-to-register-with-grants.gov-if-not-already-registered-see-appendix-b-1)

[3.3 Apply through Grants.gov 2](#apply-through-grants.gov-1)

[3.3.1 Find Funding Opportunity 2](#find-funding-opportunity-1)

[3.3.2 Download Application Package 2](#download-application-package-1)

[3.3.3 Complete Application 2](#complete-application-1)

[3.3.4 Submit Application 2](#submit-application-2)

[3.3.5 Verify Status of Application 2](#verify-status-of-application-2)

[4. General Instructions for Application Submission
2](#general-instructions-for-application-submission)

[4.1 Narrative Attachment Guidelines
2](#narrative-attachment-guidelines)

[4.1.1 Font 2](#font)

[4.1.2 Paper Size and Margins 2](#paper-size-and-margins)

[4.1.3 Names 2](#names)

[4.1.4 Section Headings 2](#section-headings)

[4.1.5 Page Numbering 2](#page-numbering)

[4.1.6 Allowable Attachment or Document Types
2](#allowable-attachment-or-document-types)

[4.2 Application Content Order (Table of Contents)
2](#application-content-order-table-of-contents)

[4.3 Page Limit 2](#page-limit)

[5. Customer Support Information 2](#customer-support-information)

[5.1.1 Grants.gov Customer Support 2](#grants.gov-customer-support)

[5.1.2 HRSA Call Center 2](#hrsa-call-center)

[5.1.3 HRSA Program Support 2](#hrsa-program-support)

[6. FAQs 2](#faqs)

[6.1 Software 2](#software)

[6.1.1 What are the software requirements for using Grants.gov?
2](#what-are-the-software-requirements-for-using-grants.gov)

[6.1.2 Why can't I download PureEdge Viewer onto my machine?
2](#why-cant-i-download-pureedge-viewer-onto-my-machine)

[6.1.3 I have heard that Grants.gov is not Macintosh compatible. What do
I do if I use only a Macintosh?
2](#i-have-heard-that-grants.gov-is-not-macintosh-compatible.-what-do-i-do-if-i-use-only-a-macintosh)

[6.1.4 What are the software requirements for HRSA EHBs?
2](#what-are-the-software-requirements-for-hrsa-ehbs)

[6.1.5 What are the system requirements for using HRSA EHBs on a
Macintosh computer?
2](#what-are-the-system-requirements-for-using-hrsa-ehbs-on-a-macintosh-computer)

[6.2 Application Receipt 2](#application-receipt)

[6.2.1 What will be the receipt date\--the date the application is
stamped as received by Grants.gov or the date the data is received by
HRSA?
2](#what-will-be-the-receipt-date--the-date-the-application-is-stamped-as-received-by-grants.gov-or-the-date-the-data-is-received-by-hrsa)

[6.2.2 When do I need to submit my application?
2](#when-do-i-need-to-submit-my-application)

[6.2.3 What emails can I expect once I submit my application? Is email
reliable?
2](#what-emails-can-i-expect-once-i-submit-my-application-is-email-reliable)

[6.2.4 If a resubmission is required because of Grants.gov system
problems, will these be considered \"late\"?
2](#if-a-resubmission-is-required-because-of-grants.gov-system-problems-will-these-be-considered-late)

[6.3 Application Submission 2](#application-submission)

[6.3.1 How can I make sure that my electronic application is presented
in the right order for objective review?
2](#how-can-i-make-sure-that-my-electronic-application-is-presented-in-the-right-order-for-objective-review)

[6.4 Grants.gov 2](#grants.gov)

[Appendix B -- Registering and Applying Through Grants.gov
2](#__RefHeading___Toc179359596)

[Attachment A 2](#__RefHeading___Toc179359597)

[**PART 1 -- Performance Measure for the *MCH National Child Death
Review Policy and Resource Center Program***
2](#__RefHeading___Toc179359598)

[**PART 2 - Financial and Demographic Data Elements**
2](#__RefHeading___Toc179359599)

[]{#__RefHeading___Toc179359500 .anchor}***EXECUTIVE SUMMARY***

The Health Resources and Services Administration/Maternal and Child
Health Bureau/Division of Child, Adolescent and Family Health is
providing funds to support an *MCH National Child Death Review Policy
and Resource Center Program.* The purpose of this cooperative agreement
is to improve and strengthen State and local capacity to perform Child
Death Reviews (CDR) and to use information from the CDRs to improve
child and adolescent health services and systems and, ultimately, the
health status of children and adolescents. CDR is a community-based
action process aimed at guiding communities to identify and solve
problems contributing to poor child and adolescent health outcomes.

-   One grant is to be awarded at \$420,000 per year for a project
    period of three (3) years, subject to availability of funds.

-   Eligibility: As cited in 42 CFR Part 51a.3 (a), any public or
    private entity, including an Indian tribe or tribal organization (as
    those terms are defined at 25 U.S.C. 450b), faith-based and
    community-based organization, is eligible to apply for this Federal
    funding.

-   Cost sharing does not apply to this grant competition.

    []{#__RefHeading___Toc179359501 .anchor}**I. Funding Opportunity
    Description**

    []{#__RefHeading___Toc179359502 .anchor}**1. Introduction**

HRSA's MCHB responds to matters affecting the health, safety, and
well-being of women, infants, children, adolescents, and their families.
The Bureau provides national leadership by working with States,
communities, public-private partners and families to strengthen MCH
infrastructure, assure the availability and use of health homes, and
build knowledge and human resources required to strengthen and maintain
the health, safety and well-being of the Nation's MCH population. The
MCH population consists of all pregnant women, infants, children,
adolescents and their families, including women of reproductive age,
fathers, and children with special health care needs (CSHCN).

All MCHB-supported services or projects have as their goals the
development of: 1) more effective ways to coordinate and deliver new and
existing systems of care; 2) leadership for maternal and child health
programs throughout the United States; 3) innovative outreach techniques
to identify and deliver appropriate care and preventive education to
at-risk populations; 4) a body of knowledge that can be tapped by any
part of the MCH community; and 5) significant, fundamental improvement
in the lives and health of our Nation's mothers and their children.

[]{#__RefHeading___Toc179359503 .anchor}**2. Background**

Child Death Review began in 1978 as a local response to the
underreporting of child abuse. Problems were found with poorly
understood definitions, uncoordinated and incomplete investigations,
incorrect diagnosis of manner and cause, poor coordination in service
delivery, and limited reporting and surveillance. In the early 1990s,
national and state efforts led to CDR models to improve child abuse and
reporting services, and throughout the 1990s awareness of CDR and its
mission became more prevalent, with most states implementing CDR but
with differences in scope and process. In 2001, the CDC funded an
assessment of CDR legislation. In 2003, the MCHB funded the first MCH
Child Death Review Resource Center with the mission to provide training
and technical assistance to states and communities to improve the CDR
processes and systems. As of 2007, 49 states and the District of
Columbia have a CDR program. Thirty-six (36) states have legislation
that mandates CDR and 6 states have legislation that permits CDR at the
state level. The majority of states report that the primary purpose of
their review process is the [prevention]{.underline} of child and
adolescent deaths.

HRSA's MCHB has nine (9) years experience funding a grantee to improve
State Child Death Review Team capabilities. HRSA has long term interest
in strengthening and enhancing the state and local CDR infrastructures.

The grantee has provided a web based software platform for states to
upload their CDR data in order to analyze and review. The software
platform allows downloading of numerous data reports for the state CDR
program planning. During early 2008, HRSA's MCHB will develop a
transition plan to transfer the data from MPHI and store the data,
effective July 1, 2008, on HRSA servers. Together MPHI and HRSA's MCHB
will revise the current State Data Use Agreements form with the States.
Permission levels to view and use the data among MPHI, state and local
CDR users will be described. MPHI will manage requests for and creation
of data downloads and reports from outside organizations consistent with
the State Data Use Agreements.

[]{#__RefHeading___Toc179359504 .anchor}**3. Purpose**

The purpose of this cooperative agreement is to improve and strengthen
State and local capacity to perform Child Death Reviews (CDR) and to use
information from the CDRs to improve child and adolescent health
services and systems and, ultimately, the health status of children and
adolescents. CDR is a community-based action process aimed at guiding
communities to identify and solve problems contributing to poor child
and adolescent health outcomes. Specifically, using death as a sentinel
event, CDR is the systematic examination of factors that play a role in
death which integrates information about the health, safety and personal
characteristics of individuals; the community environment; and
information descriptive of medical care and community health and
social/welfare systems. Information from these reviews is then used to
focus planning and policy development, to direct health systems
development, and to enhance efforts to develop and maintain risk
reduction and prevention programs for children and adolescents. The CDR
process improves the ability of State and local health departments to
carry out the core public health functions of assessment, policy
development and quality assurance. There has been a significant shift in
the administrative authority of CDR from a criminal justice/child
protection focus to public health. As of 2007, CDR programs are being
coordinated by state health departments in at least 23 states. Over the
past decade, CDR and other maternal and child health (MCH) mortality
reviews such as Fetal and Infant Mortality Review (FIMR) and Maternal
Mortality Review (MMR) have been used by many States as part of a system
or a continuous quality improvement approach in programming for maternal
and child health populations. Some states are beginning to pursue
efforts to coordinate the review processes.

The purpose of this cooperative agreement is to assist States and
localities in implementing, improving and maintaining a CDR process and
system that will promote improved health services delivery and provide
risk reduction and public health and safety promotion programs. The CDR
process, if in place in States and communities, will be stabilized and
strengthened through planned actions of training and technical
assistance, data collection and analysis and program planning using
state death review data. This cooperative agreement will also link CDR
with national organizations to help build the capacity and CDR and to
utilize CDR findings for national child/adolescent health and welfare
improvements.

As a cooperative agreement, the *MCH National Child Death Review Policy
and Resource Center* has the following major foci of intent:

i.  Provide technical support and training to States, particularly State
    Title V agencies, and their communities as they develop, implement,
    sustain and improve CDR as a community-based process that can assess
    and improve services and systems for infants, children and
    adolescents;

ii. Refine the methodology for CDR through continuous assessment of
    trends, state of the field and feedback from States and communities;

iii. Provide support to states in the collection, analysis and
     utilizations of their CDR data;

iv. Provide training and technical support to states using the web-based
    Child Death Review Case Reporting System;

v.  Identify methodologies and improve the capacity of states, the
    National CDR Center and national organizations to report on CDR
    findings in order to impact policies and practices that will prevent
    infant, child and adolescent deaths at the local, state and national
    levels; and

vi. Assess the feasibility of using the CDR process to address infant,
    child and adolescent non-fatal injury and morbidity and to promote
    collaboration with other MCH related mortality/morbidity review
    processes.

    []{#__RefHeading___Toc179359505 .anchor}**II. Award Information**

    []{#__RefHeading___Toc179359506 .anchor}**1. Type of Award**

Funding will be provided in the form of a cooperative agreement.

The goal of this Cooperative Agreement is to demonstrate the
effectiveness of a national child and adolescent resource center in
assisting States and localities in implementing the CDR process to
promote improved health services delivery and risk reduction and public
health and safety prevention programs. The grantee and the MCHB have a
joint responsibility to determine what issues relevant to the child
death review will be addressed and what strategies will be used to
address them, what information relevant to the health and safety of
these populations will be transmitted, and how that information will be
transmitted to specified target audiences and used to enhance project
and program activities.

**[Cooperative Agreement - Bureau and Grantee
Responsibilities]{.underline}**

i\. [Grantee responsibilities include the following:]{.underline}

a.  Provide technical support and training to States, particularly State
    Title V agencies and MCH programs as they develop, implement,
    sustain and improve CDR as a community-based process that can assess
    and improve services and systems for infants, children and
    adolescents by:

    -   Maintaining lists and files on the status of CDR programs in
        states including protocols, focus, review types, legislation,
        access to information, confidentiality, data collection,
        analysis and reporting and translation of CDR findings and
        recommendations into action.

    -   Providing onsite, telephone, and support and training to state
        CDR programs to facilitate their ongoing CDR process and systems
        improvements for both state and local teams.

    -   Coordinating, maintaining and supporting a network of State CDR
        Coordinators.

    -   Facilitating the development of CDR technical assistance
        consultants and acting as a broker to link consultants to states
        and communities for mentoring and assistance.

b.  Refine the methodology for CDR through continuous assessment of
    trends, state of the field and feedback from States and communities
    by:

    -   Developing a mechanism(s) to solicit on-going feedback from
        States and communities on strengths, weaknesses, successes and
        challenges in implementing the CDR methodology and to responding
        to that feedback.

    -   Maintaining the information on progress of states in meeting
        the U. S. Healthy People 2010 Objectives related to CDR.

    -   Revising, developing and/or disseminating national technical and
        promotional materials in support of community and State CDR
        programs.

    -   Continuously assessing MCH trends and state of the field and
        their relevance to the CDR process and systems.

    -   Developing strategies to assist inclusion of CDR data into State
        practices and programs especially the Title V needs assessment
        in coordination with the MCHB funded Children's Safety Network
        and other relevant MCHB funded Resource Centers.

    -   Develop and promote strategies, in coordination with the
        Children's Safety Network,

    -   which will encourage the participation of relevant national
        organizations in supporting the CDR process and systems.

c.  Provide support to states in the collection, analysis and
    utilizations of the CDR data by:

    -   Identifying avenues to provide easy access to states and
        national organizations to child mortality statistics. HRSA and
        NICHD operate data warehouses

    -   Provide training and technical support to states using the
        web-based Child Death Case Reporting System.

    -   Identify states not using the Child Death Case Reporting System
        in collecting, analyzing and reporting their CDR data.

    -   Enhance the abilities of states to utilize the CDR Reporting
        System to collect, analyze and report their CDR data.

    -   Exploring opportunities to link data from all states with the
        CDR Child Death Case Reporting System.

    -   Coordinating with the CDR Child Death Case Reporting System work
        group to improve the System.

d.  Identify methodologies and improve the capacity of states, the
    Center and national organizations to report on CDR findings in order
    to impact policies and practices that will prevent child and
    adolescent deaths at the local, state and national levels by:

    -   Developing strategies to encourage states to utilize their CDR
        findings to assess, improve and expand their child and
        adolescent health and injury prevention program activities.

    -   Developing strategies to involve national policy makers both
        public and private, in using CDR findings to inform national
        child and adolescent health and injury prevention efforts and
        activities.

    -   Documenting initiatives, policies, laws affecting child and
        adolescent safety resulting from the CDR processes.

e.  Assess the feasibility of using the CDR process to address infant,
    child and adolescent non-fatal injury and morbidity review
    processes, in coordination with the Children's Safety Network and
    other MCHB funded Resource Centers and collaborative activities, by:

    -   Developing and promoting mechanisms to support the coordination
        of the CDR process with other mortality/morbidity reviews such
        as Fetal Infant Mortality Reviews (FIMR), Maternal Mortality
        Reviews (MMR), and Domestic Violence (DV) Reviews.

    -   Identifying and promoting methodologies to utilize the CDR
        review process to understand and respond to morbidity and
        non-fatal injuries to children and adolescents.

f.  Interact with the IT contractor who houses the CDR data base and
    stores it on the HRSA server to facilitate data use agreements
    between the states and HRSA.

ii\. [Responsibilities of HRSA/MCHB]{.underline}

> In addition to the usual monitoring and technical assistance provided
> under grants, MCHB responsibilities shall include the following:

a.  Participation in meetings and conference calls conducted during the
    period of the cooperative agreement;

b.  Ongoing review and concurrence of activities and procedures to be
    established and implemented for accomplishing the scope of work;

c.  Review of project information prior to dissemination;

d.  Review of information/data on project activities;

e.  Assistance with the establishment of contacts with Federal and State
    agencies, MCHB grant projects, and other contacts that may be
    relevant to the project's mission and referrals to these agencies;
    and

> f\. Assistance in the establishment of State and Federal interagency
> partnerships, collaboration and cooperation that may be necessary for
> carrying out the project.

[]{.mark}

[]{#__RefHeading___Toc179359507 .anchor}**2. Summary of Funding**

The project period for the *MCH National Child Death Review Policy and
Resource Center* is three years. Up to \$420,000 is available to support
one cooperative agreement for the first twelve month budget period.
Funding beyond the first year is dependent on the availability of
appropriated funds for *MCH National Child Death Review Policy and
Resource Center* *Program* in subsequent fiscal years, grantee
satisfactory performance, and a decision that funding is in the best
interest of the Federal government.

[]{#__RefHeading___Toc179359508 .anchor}**III. Eligibility Information**

[]{#__RefHeading___Toc179359509 .anchor}**1. Eligible Applicants**

As cited in Title 42 of the Code of Federal Regulations Part 51a.3 (a),
any public or private entity, including an Indian tribe or tribal
organization (as those terms are defined at 25 U.S.C. 450b), is eligible
to apply for this federal funding opportunity. If otherwise eligible,
faith based and community organizations are eligible to apply for this
federal funding opportunity.

An applicant organization must have significant experience in working
with a variety of substantive issues relevant to the health, safety and
well-being of MCH populations living in this country. Applications that
fail to demonstrate such experience will not be considered.

[]{#__RefHeading___Toc179359510 .anchor}**2. Cost Sharing/Matching**

There are no cost sharing/matching requirements for the MCH National
Child Death Review Policy and Resource Center Cooperative Agreement
Program.

[]{#__RefHeading___Toc179359511 .anchor}**3. Other**

Applications that exceed the ceiling amount will be considered
non-responsive and will not be considered for funding under this
announcement.

Any application that fails to satisfy the deadline requirements
referenced in *Section IV.3* will be considered non-responsive and will
not be considered for funding under this announcement.

[]{#__RefHeading___Toc179359512 .anchor}**IV. Application and Submission
Information**

[]{#Application_materials .anchor}

**1. Address to Request Application Package**

[]{#__RefHeading___Toc179359514 .anchor}**Application Materials**

> The application and submission process has changed significantly. HRSA
> is ***requiring*** applicants for this funding opportunity to apply
> electronically through Grants.gov. All applicants ***must*** submit in
> this manner unless the applicant is granted a written exemption from
> this requirement in advance by the Director of HRSA's Division of
> Grants Policy. Grantees must request an exemption in writing from
> <DGPWaivers@hrsa.gov>, and provide details as to why they are
> technologically unable to submit electronically though the Grants.gov
> portal. Make sure you specify the announcement number for which you
> are seeking relief. As indicated in this guidance, **HRSA and its
> Grants Application Center (GAC) will only accept paper applications
> from applicants that received prior written approval. Applicants
> technologically unable to scan the signed face sheet should also
> contact the DGPWaivers mailbox to provide information and request
> further instructions. However, the application must still be submitted
> under the deadline.**
>
> Refer to Appendix A for detailed application and submission
> instructions. Pay particular attention to Section 3, which provides
> detailed information on the competitive application and submission
> process.
>
> Applicants must submit proposals according to the instructions in
> Appendix A, using this guidance in conjunction with Public Health
> Service (PHS) Application Form 5161-1. These forms contain additional
> general information and instructions for grant applications, proposal
> narratives, and budgets. These forms may be obtained from the
> following sites by:
>
> []{.mark}

(1) Downloading from <http://www.hrsa.gov/grants/forms.htm>

> Or

\(2\) Contacting the HRSA Grants Application Center at:

> The Legin Group, Inc.
>
> 910 Clopper Road, Suite 155 South
>
> Gaithersburg, MD  20878
>
> Telephone: 877-477-2123
>
> <HRSAGAC@hrsa.gov>
>
> []{.mark}
>
> Instructions for preparing portions of the application that must
> accompany Application Form 5161-1 appear in the "Application Format"
> section below.

[]{#Application_formatrequirements .anchor}

**2. Content and Form of Application Submission**

[]{#__RefHeading___Toc179359516 .anchor}**Application Format
Requirements**

> See Appendix A, Section 4 for detailed application submission
> instructions. These instructions must be followed.
>
> The total size of all uploaded files **may not exceed the equivalent
> of 80 pages when printed by HRSA, approximately 10 MB.** **This
> 80-page limit includes the abstract, project and budget narratives,
> attachments, and letters of commitment and support.** Standard forms
> are NOT included in the page limit.
>
> **Applications that exceed the specified limits (approximately 10 MB,
> or that exceed 80 pages when printed by HRSA) will be deemed
> non-compliant. All non-compliant applications will be returned to the
> applicant without further consideration.**

[]{#__RefHeading___Toc179359517 .anchor}**Application Format**

> Applications for funding must consist of the following documents in
> the following order:

### SF 424 Non Construction -- Table of Contents

-   It is mandatory to follow the instructions provided in this section
    to ensure that your application can be printed efficiently and
    consistently for review.

-   Failure to follow the instructions may make your application
    non-compliant. Non-compliant applications will not be given any
    consideration and those particular applicants will be notified.

-   For electronic submissions, applicants only have to number the
    electronic attachment pages sequentially, resetting the numbering
    for each attachment, i.e., start at page 1 for each attachment. Do
    not attempt to number standard OMB approved form pages.

-   For electronic submissions no table of contents is required for the
    entire application. HRSA will construct an electronic table of
    contents in the order specified.

-   When providing any electronic attachment with several pages, add
    table of content page specific to the attachment. Such page will not
    be counted towards the page limit.

-   For paper submissions (when allowed), number each section
    sequentially, resetting the page number for each section. i.e.,
    start at page 1 for each section. Do not attempt to number standard
    OMB approved form pages.

-   For paper submissions ensure that the order of the forms and
    attachments is as specified below.

  ------------------------------------------------------------------------------
  **Application       **Form       **Instruction**          **HRSA/Program
  Section**           Type**                                Guidelines**
  ------------------- ------------ ------------------------ --------------------
  Application for     Form         Pages 1, 2 & 3 of the    Not counted in the
  Federal Assistance               SF-424 face page.        page limit
  (SF-424)                                                  

  Project             Attachment   Can be uploaded on page  Required attachment.
  Summary/Abstract                 2 of SF-424 - Box 15     Counted in the page
                                                            limit. Refer
                                                            guidance for
                                                            detailed
                                                            instructions.
                                                            Provide table of
                                                            contents specific to
                                                            this document only
                                                            as the first page

  Additional          Attachment   Can be uploaded on page  As applicable to
  Congressional                    2 of SF 424 - Box 16     HRSA; not counted in
  District                                                  the page limit

  HHS Checklist Form  Form         Pages 1 & 2 of the HHS   Not counted in the
  PHS-5161                         checklist.               page limit

  Project Narrative   Form         Supports the upload of   Not counted in the
  Attachment Form                  Project Narrative        page limit
                                   document                 

  Project Narrative   Attachment   Can be uploaded in       Required attachment.
                                   Project Narrative        Counted in the page
                                   Attachment form.         limit. Refer
                                                            guidance for
                                                            detailed
                                                            instructions.
                                                            Provide table of
                                                            contents specific to
                                                            this document only
                                                            as the first page

  SF-424A Budget      Form         Page 1 & 2 to supports   Not counted in the
  Information -                    structured budget for    page limit
  Non-Construction                 the request of Non       
  Programs                         construction related     
                                   funds                    

  SF-424B             Form         Supports assurances for  Not counted in the
  Assurances -                     non construction         page limit
  Non-Construction                 programs                 
  Programs                                                  

  Disclosure of       Form         Supports structured data Not counted in the
  Lobbying Activities              for lobbying activities. page limit
  (SF-LLL)                                                  

  Other Attachments   Form         Supports up to 15        Not counted in the
  Form                             numbered attachments.    page limit
                                   This form only contains  
                                   the attachment list      

  Attachment 1-15     Attachment   Can be uploaded in Other Refer to the
                                   Attachments form 1-15    attachment table
                                                            provided below for
                                                            **specific**
                                                            sequence. Counted in
                                                            the page limit
  ------------------------------------------------------------------------------

-   To ensure that attachments are organized and printed in a consistent
    manner, follow the order provided below. Note that these
    instructions may vary across programs.

-   Evidence of Non Profit status and invention related documents, if
    applicable, must be provided in the other attachment form.

-   Additional supporting documents, if applicable, can be provided
    using the available rows. Do not use the rows assigned to a specific
    purpose in the program guidance.

  -----------------------------------------------------------------------
  **Attachment        **Attachment Description**
  Number**            
  ------------------- ---------------------------------------------------
                      Add the specific purpose here. All items specified
                      in Section IV.2.xii. Should be identified in this
                      section. Each attachment should constitute a single
                      document, even if it provides several types of
                      information (e.g., Attachment 7). If an attachment
                      contains several pages or more, it should have its
                      own table of contents. Table of content pages are
                      not counted in page limit/electronic size
                      constraints. It is important to use the outlined
                      sequence because the HRSA Grants Application Center
                      will use this order to prepare an electronic table
                      of contents for the entire application. Unless
                      otherwise indicated, these are all counted in the
                      page limit.

  Attachment 1        Copy of Signed SF-424/5161 Face Page

  Attachment 2        Supplement to Form 424A, Key Personnel

  Attachment 3        Job Descriptions for Key Personnel

  Attachment 4        Biographical Sketches of Key Personnel

  Attachment 5        Letters of Agreement/Sub-Contracts

  Attachment 6        Project Organizational Chart

  Attachment 7        Time Line

  Attachment 8        Other Relevant Documents not specified elsewhere in
                      the Table of Contents
  -----------------------------------------------------------------------

**i. Application Face Page**

> Use Public Health Service (PHS) Application Form 5161-1, provided with
> the application package. Prepare this page according to instructions
> provided in the form itself. For information pertaining to the Catalog
> of Federal Domestic Assistance, the Catalog of Federal Domestic
> Assistance Number is 93.110.
>
> **DUNS Number**
>
> All applicant organizations are required to have a Data Universal
> Numbering System (DUNS) number in order to apply for a grant from the
> Federal Government. The DUNS number is a unique nine-character
> identification number provided by the commercial company, Dun and
> Bradstreet. There is no charge to obtain a DUNS number. Information
> about obtaining a DUNS number can be found at
> <http://www.hrsa.gov/grants/dunsccr.htm> or call 1-866-705-5711.
> Please include the DUNS number in item 8c on the application face
> page. Applications ***will not*** be reviewed without a DUNS number.
>
> Additionally, the applicant organization is required to register with
> the Federal Government's Central Contractor Registry (CCR) in order to
> do electronic business with the Federal Government. Information about
> registering with the CCR can be found at
> [http://www.hrsa.gov/grants/dunsccr.htm.](http://www.hrsa.gov/grants/ccr.htm)

**ii. Table of Contents**

> The application should be presented in the order of the Table of
> Contents provided earlier. Again, for electronic applications no table
> of contents is necessary as it will be generated by the system. (Note:
> the Table of Contents will not be counted in the page limit).

**iii. Application Checklist**

> The Application Checklist is contained in PHS Grant Application Form
> PHS-5161-1, which is provided with the application package.

**iv. Budget**

Application Form 5161-1 provided with the application package.

> Please complete Sections A, B, E, and F, and then provide a line item
> budget for each grant year using the budget categories in the SF 424A.

**v. Budget Justification**

> Provide a narrative that explains the amounts requested for each line
> in the budget. The budget justification should specifically describe
> how each item will support the achievement of proposed objectives. The
> budget period is for ONE (1) year. However, the applicant must submit
> one-year budgets for each of the subsequent project period years
> (there are two {2} additional budget periods for the *MCH National
> Child Death Review Policy and Resource Center Program* at the time of
> application). Line item information must be provided to explain the
> costs entered for each Object Class Category listed in Section B of
> Standard Form 424A (titled "Budget Information -- Non-Construction
> Programs" and contained in Application Form PHS-5161-1). **The budget
> justification must clearly describe each cost element and explain how
> each cost contributes to meeting the project's objectives/goals.** Be
> very careful about showing how each item in the "other" category is
> justified. The budget justification MUST be concise. Do NOT use the
> justification to expand the project narrative.
>
> **Budget for Multi-Year Grant Award**
>
> This announcement is inviting applications for project periods up to
> three (3) years. Awards on a competitive basis will be for a one-year
> budget period, although project periods may be for three (3) years.
> Applications for continuation grants funded under this award beyond
> the one-year budget period, but within the three-year project period
> (that is, for the second and third years), will be entertained on a
> noncompetitive basis, but are subject to availability of funds,
> satisfactory progress of the grantee, and a determination that
> continued funding would be in the best interest of the Government.
>
> Include the following in the **[Budget Justification
> narrative]{.underline}**:
>
> [Personnel Costs]{.underline}: Personnel costs should be explained by
> listing each staff member who will be supported from funds, name (if
> possible), position title, percent full time equivalency, and annual
> salary.
>
> [Indirect Costs]{.underline}: Indirect costs are those costs incurred
> for common or joint objectives that cannot be readily identified but
> are necessary to the operations of the organization (for example, the
> cost of operating and maintaining facilities, depreciation, and
> administrative salaries). For institutions subject to OMB Circular
> A-21, the term "facilities and administration" is used to denote
> indirect costs. If the applicant does not have an indirect cost rate,
> they may wish to obtain one through HHS's Division of Cost Allocation
> (DCA). Visit DCA's website at
> [http://rates.psc.gov](http://rates.psc.gov/) to learn more about rate
> agreements, the process for applying for them, and the regional
> offices which negotiate them.
>
> [Fringe Benefits]{.underline}: List the components that compose the
> fringe benefit rate (for example, health insurance, taxes,
> unemployment insurance, life insurance, retirement plan, tuition
> reimbursement). The fringe benefits should be directly proportional to
> that portion of personnel costs that are allocated for the project.
>
> [Travel]{.underline}: List travel costs according to local and long
> distance travel. For local travel, the mileage rate, number of miles,
> reason for travel, and staff members/consumers completing the travel
> should be outlined. The budget should also reflect the travel expenses
> associated with participation in meetings and other proposed trainings
> and workshops. Inclusive in the travel budget is attendance at an
> annual grantee meeting in the DC metro area and the National Oral
> Health Conference; the project director and one other key staff member
> are required to attend both meetings.
>
> [Equipment]{.underline}: List equipment costs and provide
> justification for the need of the equipment to carry out the program's
> goals. Extensive justification and a detailed status of current
> equipment must be provided when requesting funds for the purchase of
> computers and furniture items that meet the definition of equipment (a
> unit cost of \$5,000 and a useful life of one or more years).
>
> [Supplies:]{.underline} List the items that the project will use under
> the following three categories, as applicable: [Office
> supplies]{.underline}, [medical supplies]{.underline} and [educational
> supplies]{.underline}. Office supplies include paper, pencils, and the
> like; examples of medical supplies are syringes, blood tubes, plastic
> gloves, etc.; and educational supplies include such items as pamphlets
> and educational videotapes. Remember, supplies must be listed using
> these three categories.
>
> [Subcontracts]{.underline}: To the extent possible, all subcontract
> budgets and justifications should be standardized, and contract
> budgets should be presented using the same object class categories
> contained in Section B of Standard Form 424A. Provide a clear
> explanation of each contract's purpose, how the costs were estimated,
> and the specific contract deliverables.
>
> [Other]{.underline}: Place all costs that do not fit into any other
> category into this category and provide an explanation of each cost.
> In some cases, grantee rent, utilities and insurance fall under this
> category if they are not included as part of an approved indirect cost
> rate.

**vi. Staffing Plan and Personnel Requirements**

> Applicants must present a staffing plan and provide a justification
> for the plan that includes education and experience qualifications and
> rationale for the amount of time being requested for each staff
> position. Job descriptions that include the roles, responsibilities,
> and qualifications of proposed project staff must be included as
> Attachment 2 (see **Chapter IV.2.xii.2**). Two-page biographical
> sketches for any key employed personnel that will be assigned to work
> on the proposed project must be included as Attachment 3 (see
> **Chapter IV.2.xii** for additional information).

**vii. Assurances**

> Assurances for Non-Construction Programs (Standard Form 424B) are
> contained in Grant Application Form PHS-5161-1. Please complete these
> forms and include them in your application package.

**viii. Certifications**

> Certifications are contained in Grant Application Form PHS-5161-1 (see
> pages 17 -- 19). Please complete these forms and include them in your
> application package.

**ix. Project Abstract**

> The project abstract provides a summary of the application. It must be
> single-spaced and limited to up to two pages in length. Because the
> project abstract is often used to provide information to the public
> and Congress in addition to the multidisciplinary panel of outside
> experts that will review and evaluate your application, please ensure
> that it is clear, accurate, concise, and does not contain extraneous
> information. Please refer to **Attachment A, Instructions for
> Completion of Form 6, Project Abstract,** and follow the instructions
> for and complete Sections I, IV.A.1-6, V and VI for developing your
> project abstract.

**x. Program Narrative**

> The project narrative provides a comprehensive framework and
> description of all aspects of the proposed project. It should be
> succinct, self-explanatory and well-organized so that reviewers can
> understand the proposed project. The project narrative is restricted
> to [25 single-spaced pages]{.underline}, font size 12-point.
> Applications exceeding the 25-page limit will be returned to the
> applicant **without review**. All substantive information responding
> to the Specific Program Criteria, which will be used by the
> Independent Review Panel to evaluate each application, must be
> contained within the project narrative.
>
> Attachments are not included in the 25-page limit of the project
> narrative; they should only be used to provide supporting
> documentation such as organizational charts, timelines, position
> descriptions, 2-page curriculum vitae/biographical sketches, and
> letters of commitment from participating agencies (see **Section
> IV.2.xi**). As you plan your attachments, remember that the total page
> limit of the application, **as specified earlier, is the equivalent of
> 80 pages when printed by HRSA, or approximately 10 MB**.
>
> Instructions for preparing each major section of the project narrative
> are outlined below. Follow them carefully, as they form the basis for
> addressing the Review Criteria (see **Section V.1**), which the
> Independent Review Panel will be instructed to use for its evaluation
> and rating of applications submitted to the *MCH National Child Death
> Review Policy and Resource Center Cooperative Agreement Program*.
> Applicants are strongly encouraged to organize their project
> narratives by these seven (7) major headings, each of which is
> explained below:

-   **Introduction:** This section should briefly describe the purpose
    of the proposed project. The applicant should clearly describe the
    problem, the proposed intervention, and the anticipated benefit of
    the project.

-   **Needs Assessment:** This section outlines the needs of your
    community, State(s) and/or organization(s) related to the six core
    components of a system of services for children and adolescents. The
    target population and its unmet health and/or service systems needs
    must be described and documented in this section. Demographic data
    should be used and cited whenever possible to support the
    information provided. Please discuss any relevant barriers in the
    State(s) that the project hopes to overcome. This section should
    help reviewers understand the communities, State(s) and/or
    organization(s) that will be served by the proposed project.

-   **Methodology:** Propose methods that will be used to meet each of
    the previously-described program requirements and expectations in
    this grant announcement. Clearly describe the goals and objectives
    using an approach that is specific, time-oriented, measurable, and
    responds to the identified challenges facing the proposed project.
    Describe the activities used to achieve each goal and objective,
    including the specific outcomes expected to result and how they will
    be measured. Identify all partners, including the State Title V
    Program and provide evidence of substantive involvement in the
    project planning, implementation, and evaluation.

-   **Work Plan:** Describe the activities or steps that will be used to
    achieve each of the activities proposed in the Methodology section.
    Use a timeline that includes each activity and identifies
    responsible staff.

-   **Resolution of Challenges:** Discuss challenges that are likely to
    be encountered in designing and implementing the activities
    described in the Work Plan, and approaches that will be used to
    resolve such challenges.

-   **Evaluation and Technical Support Capacity:** Describe current
    experience, skills, and knowledge, including individuals on staff,
    materials published, and previous work of a similar nature.
    Demonstrate evidence of organizational experience and capability to
    coordinate and support planning, implementation, and evaluation of a
    comprehensive plan to meet the objectives of this initiative.
    Describe an evaluation plan that will: (1) measure outcomes-the
    impact of the project and (2) monitor the efficiency of the proposed
    project activities. Project level evaluation methodology should be
    specific and related to the stated goals, objectives, and priorities
    of the project. Applications lacking a complete and well-conceived
    evaluation protocol may not be funded.

-   **Organizational Information:** Provide information on the applicant
    agency's current mission and structure, scope of current activities,
    and an organizational chart, and describe how these all contribute
    to the ability of the organization to conduct the program
    requirements and meet program expectations. Describe the
    organization's proven leadership role in activities undertaken
    related to the priority area, proposed activities and review
    criteria. Include a description of the available resources (e.g.,
    staff, funds, related projects, in-kind contributions) to carry out
    the project.

    **xi. Program Specific Forms**

> *1) Performance Standards for Special Projects of Regional or National
> Significance (SPRANS) and Other MCHB Discretionary Projects*
>
> The Health Resources and Services Administration (HRSA) has modified
> its reporting requirements for SPRANS projects, CISS projects, and
> other grant programs administered by the Maternal and Child Health
> Bureau (MCHB) to include national performance measures that were
> developed in accordance with the requirements of the Government
> Performance and Results Act (GPRA) of 1993 (Public Law 103-62). This
> Act requires the establishment of measurable goals for Federal
> programs that can be reported as part of the budgetary process, thus
> linking funding decisions with performance. Performance measures for
> States have also been established under the Block Grant provisions of
> Title V of the Social Security Act, the MCHB's authorizing
> legislation. Performance measures for other MCHB-funded grant programs
> have been approved by the Office of Management and Budget and are
> primarily based on existing or administrative data that projects
> should easily be able to access or collect. An electronic system for
> reporting these data elements has been developed and is now available.
>
> *2) Performance Measures for the **MCH National Child Death Review
> Policy and Resource Center Program** and Submission of Administrative
> Data*

To prepare applicants for reporting requirements, administrative data
collection requirements are presented in **Attachment A**.

**xii. Attachments**

> Please provide the following items to complete the content of the
> application. Please note that these are supplementary in nature, and
> are not intended to be a continuation of the project narrative. Be
> sure each attachment is clearly labeled.
>
> ***1) Attachment 1: Signed copy of SF-424/5161 Face Sheet***
>
> ***2) Attachment 2: Supplement to Form 424A, Key Personnel***
>
> List all key personnel, including their salaries, percent effort
> devoted to the project and total support requested, including fringe
> benefit rate.

[]{.mark}

> ***3) Attachment 3: Job Descriptions for Key Personnel***
>
> Provide descriptions of responsibilities for all professional and
> technical positions for which grant support is requested and any
> positions of significance to the program that will be supported by
> other sources. Job descriptions reflect the functional requirements of
> each position, not the particular capabilities or qualifications of
> given individuals. Try to limit each job description to one (1) page
> in length. To save space, job descriptions do not need to be placed on
> separate pages. At a minimum, be sure to spell out the following:

\- Administrative direction and to whom it is provided;

> \- Functional relationships (that is, to whom the individual reports
> and how the position fits within its organizational area in terms of
> training and service functions);

\- Duties and scope of responsibilities; and

> \- Minimum qualifications (that is, the minimum requirements of
> education, training, and experience needed to do the job).
>
> ***4) Attachment 4: Biographical Sketches of Key Personnel***
>
> Include biographical sketches (maximum of two \[2\] pages) for persons
> occupying the key positions identified in Attachment 1. Biographical
> sketches should contain the following information: Education
> (institutions attended and their locations, degrees and years
> conferred, fields of study); professional certifications and
> licensure; professional positions/employment in reverse chronological
> order; current grant and contract support; representative
> publications; and any additional information that would contribute to
> the objective review committee's understanding of relevant
> qualifications, expertise and experience. In the event that a
> biographical sketch is included for an identified individual who is
> not yet hired, please include a letter of commitment from that person
> along with the biographical sketch.

[]{.mark}

> ***5) Attachment 5: Letters of Agreement and/or Description(s) of
> Proposed/Existing Contracts*** Provide any documents that describe
> working relationships between the proposed project and other programs,
> agencies and organizations cited in the proposal. Documents that
> confirm actual or pending contractual agreements should clearly
> describe the roles of the subcontractors and any deliverables. Letters
> of agreements must be dated. Include only letters of agreement that
> indicate a specific commitment to the project (in-kind services,
> dollars, staff, space, equipment, etc.). Simple letters of support
> should be listed in Attachment 7, Other Relevant Documents.
>
> ***6) Attachment 6: Project Organizational Chart*** Provide (a)
> figure(s) that depict(s): 1) the organizational structure of the
> project, including internal relationships of project staff;
> relationships between project staff and any advisory boards;
> relationships with subcontractors; and relationships with
> organizations represented on the project's consortium and other
> significant collaborators; and 2) the placement of the project within
> the structure of its parent organization(s).
>
> ***7) Attachment 7:** **Timeline ***
>
> The timeline links activities to project objectives and should cover
> the four (4) years of the project period. This table, chart, or figure
> details activities necessary to carry out each methodological
> approach, including approaches to major categories of activities and
> appropriate tracking methods. It includes a format to describe the
> "who, what, when, where, and how" of each approach.
>
> ***8) Attachment 8: Other Relevant Documents***
>
> This attachment includes any additional documents that are relevant to
> the application. Examples include rosters of Board, Executive
> Committee, or Advisory Council members; a list of reference citations
> and materials consulted by the applicant in preparation of the
> proposal; and simple letters of support, which must be dated.

**3. Submission Dates and Times**

[]{#__RefHeading___Toc179359520 .anchor}**a. Application Due Date**

> The due date for applications under this grant announcement is January
> 4, 2008 at *8:00 P.M. ET*. Applications will be considered as meeting
> the deadline if they are E marked on or before the due date. Please
> consult Appendix A, Section 3 for detailed instructions on submission
> requirements.
>
> The Chief Grants Management Officer (CGMO) or a higher level designee
> may authorize an extension of published deadlines when justified by
> circumstances such as acts of God (e.g. floods or hurricanes),
> widespread disruptions of mail service, or other disruptions of
> services, such as a prolonged blackout. The authorizing official will
> determine the affected geographical area(s).
>
> Applications must be submitted by 8:00 P.M. ET. **To ensure that you
> have adequate time to follow procedures and successfully submit the
> application, we recommend you register immediately in Grants.gov (see
> Appendix B) and complete the forms as soon as possible, as this is a
> new process and may take some time.**
>
> **Please refer to Appendix B for important specific information on
> registering, and Appendix A, Section 3 for important information on
> applying through Grants.gov.**

[]{#__RefHeading___Toc179359521 .anchor}**b. Late applications**

> Applications which do not meet the criteria above are considered late
> applications. Health Resources and Services Administration (HRSA)
> shall notify each late applicant that its application will not be
> considered in the current competition.

[]{#__RefHeading___Toc179359522 .anchor}**4. Intergovernmental Review**

> The *MCH National Child Death Review Policy and Resource Center
> Program*s NOT subject to the provisions of Executive Order 12372, as
> implemented by 45 CFR 100.

[]{#__RefHeading___Toc179359523 .anchor}**5. Funding Restrictions**

> Applicants responding to this announcement may request funding for a
> project period of up to three (3) years with funding of no more than
> \$420,000 per year. Applications with budget requests exceeding
> \$420,000 per year will be deemed non-compliant, and will not be
> considered for funding. These applications will be returned without
> further review. Awards to support projects beyond the first budget
> year but within the three year project period will be contingent upon
> Congressional appropriation, satisfactory progress in meeting the
> project's objectives, and a determination that continued funding would
> be in the best interest of the Government.

[]{#__RefHeading___Toc179359524 .anchor}**6. Other Submission
Requirements**

> As stated in Section IV.1, except in rare cases HRSA will no longer
> accept applications for grant opportunities in paper form. Applicants
> submitting for this funding opportunity are ***required*** to submit
> ***electronically*** through Grants.gov. To submit an application
> electronically, please use the
> [http://www.Grants.gov](http://www.Grants.gov/) apply site. When using
> Grants.gov you will be able to download a copy of the application
> package, complete it off-line, and then upload and submit the
> application via the Grants.gov site.
>
> As soon as you read this, whether you plan on applying for a HRSA
> grant later this month or later this year, it is incumbent that your
> organization ***immediately register*** in Grants.gov and become
> familiar with the Grants.gov site application process. If you do not
> complete the registration process you will be unable to submit an
> application. The registration process can take up to one month, so you
> need to begin immediately.
>
> To be able to successfully register in Grants.gov, it is necessary
> that you complete all of the following required actions:
>
> • Obtain an organizational Data Universal Number System (DUNS) number
>
> • Register the organization with Central Contractor Registry (CCR)
>
> • Identify the organization's E-Business POC (Point of Contact)
>
> • Confirm the organization's CCR "Marketing Partner ID Number (M-PIN)"
> password
>
> • Register an Authorized Organization Representative (AOR)
>
> • Obtain a username and password from the Grants.gov Credential
> Provider
>
> Instructions on how to register, tutorials and FAQs are available on
> the Grants.gov web site at [www.grants.gov](http://www.grants.gov/).
> Assistance is also available from the Grants.gov help desk at
> <support@grants.gov> or by phone at 1-800-518-4726.
>
> More specific information, including step-by-step instructions on
> registering and applying, can be found in the Addendum to this
> guidance.
>
> **Formal submission of the electronic application:** Applications
> completed online are considered formally submitted when the
> Authorizing Official electronically submits the application to HRSA
> through Grants.gov. You must, however, ensure that a copy of the
> SF-424/5161 Face Sheet is printed from Grants.gov,
> [signed]{.underline}, scanned, and included as part of your electronic
> application as Attachment 1.
>
> Applications will be considered as having met the deadline if: (1) the
> application has been successfully transmitted electronically by your
> organization's Authorizing Official through Grants.Gov on or before
> the deadline date and time, and (2) the signed SF-424/5161 Face Sheet
> is included in the electronic application submission.
>
> **It is incumbent on applicants to ensure that the Authorizing
> Official is available to submit the application to HRSA by the
> application due date. We will [not]{.underline} accept submission or
> re-submission of incomplete, rejected, or otherwise delayed
> applications after the deadline.**
>
> **Again, please understand that we will not consider additional
> information and/or materials submitted after your initial application.
> You must therefore ensure that all materials are submitted together.
> Further information on the HRSA electronic policy can be obtained at
> <http://www.hrsa.gov/grnats/electronicsubmission.htm>**.

[]{#__RefHeading___Toc179359525 .anchor}**V. Application Review
Information**

[]{#__RefHeading___Toc179359526 .anchor}**1. Review Criteria**

> Procedures for assessing the technical merit of grant applications
> have been instituted to provide for an objective review of
> applications and to assist the applicant in understanding the
> standards against which each application will be judged. Critical
> indicators, or Program Review Sub-Criteria, have been developed for
> each review criterion to assist the applicant in presenting pertinent
> information related to that criterion and to provide the reviewer with
> a standard for evaluation. The six review criteria are outlined below
> with specific detail and scoring points.

The maximum possible points that each scoring criterion could attain are
outlined below:

  ----------------------------- -----------------------------------------
  **CRITERION**                 **MCH National Child Death Review Policy
                                and Resource Center Program**

  1\. Need                      20

  2\. Response                  35

  3\. Evaluative Measures       5

  4\. Impact                    10

  5\. Resources/Capabilities    25

  6\. Support Requested         5

  TOTAL POINTS                  100
  ----------------------------- -----------------------------------------

> Review Criteria are used to review, evaluate and score applications.
> The *MCH National Child Death Review Policy and Resource Center
> Cooperative Agreement Program* uses six (6) "Review Criteria," which
> are outlined below. Each Review Criterion contains a set of Program
> Review Sub-Criteria that specifically pertains to this program.
> Applicants should pay strict attention to addressing these criteria,
> as they are the basis upon which members of the Objective Review
> Committee will evaluate their applications. Applicants should refer to
> **Section I.3, Purpose,** and **Section II.1.i, Grantee
> Responsibilities,** for statements of program expectations, and
> **Section IV.2.xii** for instructions for preparing the Project
> Narrative, which together will assist them in preparing applications
> that address the Review Criteria.
>
> **[Criterion 1: Need (20 points) - refer to Project Narrative
> Sections, "Introduction" and "Needs Assessment"]{.underline}**
>
> The extent to which the applicant describes the problem and associated
> contributing factors to the problem. In addition:

-   The degree of understanding of the beginnings of CDR and the
    evolution of the CDR process as a public health model

-   The degree of thoroughness in describing the CDR process and the
    challenges involved in creating and sustaining the CDR system in
    States and communities

-   The extent of applicant knowledge of community-based systems in
    child and adolescent health and safety

-   The extent of the applicant's knowledge of the individuals and
    organizations involved in the CDR process and the relationship of
    the CDR and FIMR systems.

> **[Criterion 2: Response (35 points) - refer to Project Narrative
> Sections, "Methodology", "Work Plan" and "Resolution of
> Challenges"]{.underline}**
>
> The extent to which the proposed project responds to the Purpose
> included in the program description, the clarity of the proposed goals
> and objectives and their relationship to the project. The extent to
> which the activities described in the application are capable of
> addressing the problem and attaining the project objectives. In
> addition:

-   The extent to which the project objectives address the program
    purpose and are measurable, time-framed and appropriate in relation
    to both the program requirements and identified needs.

-   The degree to which the program areas contained in **Section
    II.3.i** of this Guidance have been addressed, prioritized and
    justified.

-   The quality and feasibility of the project plan or methodology and
    its relation to the project's goals and objectives. The extent to
    which the proposed approach identifies the resources that will be
    used to implement the strategies. The degree to which the approaches
    are technically sound and appropriate to the project goals and
    objectives.

-   The extent to which the project objectives address the program
    purpose and are measurable, time-framed and appropriate in relation
    to both the program requirements and identified needs.

> Finally, the application should include: a clear discussion of unmet
> need; a description of special challenges to be overcome; strategies
> to address identified needs, including use of existing community,
> State, regional and national data resources, e.g., data, prevention,
> and local information sources, such as the Children's Safety Network
> and SAFE KIDS; and evidence of substantive involvement of Title V and
> other public and private constituents.
>
> **[Criterion 3: Evaluative Measures (5 points) - refer to Project
> Narrative Sections, "Methodology" and "Evaluation and Technical
> Assistance Support Capacity"]{.underline}**
>
> The effectiveness of the method proposed to monitor and evaluate the
> project results. Evaluative measures must be able to assess: 1) to
> what extent the project objectives have been met and 2) to what extent
> these can be attributed to the project. In addition:

-   The soundness of the plan for evaluating the process and outcome of
    this project.

-   The extent to which the applicant describes how the project staff
    will determine the degree to which proposed activities are being
    successfully conducted and completed, based upon the objectives
    outlined. All key activities that warrant tracking must be
    identified and measured as to the achievement of project goals and
    objectives.

> **[Criterion 4: Impact (10 points) - refer to Project Narrative
> Sections, "Work Plan", "Methodology" and "Evaluation and Technical
> Support Capacity"]{.underline}**
>
> The extent and effectiveness of plans for dissemination of project
> results and/or the extent to which project results may be national in
> scope and/or degree to which the project activities are replicable,
> and/or the sustainability of the program beyond the Federal Funding.
> In addition:

-   Evaluate the Center's effect on expanding and supporting the CDR
    process

> **[Criterion 5: Resources/Capabilities (25 points)-refer to Project
> Narrative Sections, "Evaluation and Technical Support Capacity" and
> "Organizational Information"]{.underline}**
>
> Describe the administrative and organizational structure within which
> the project will function. Charts outlined in the structure must be
> included in the Appendices.
>
> The extent to which project personnel are qualified by training and/or
> experience to oversee, implement and carry out the projects. The
> capabilities of the applicant organization, and quality and
> availability of facilities and personnel to fulfill the needs and
> requirements of the proposed project. In addition:

-   The soundness of the plan for evaluating the process and outcome of
    this project.

-   The extent to which the applicant describes how the project staff
    will determine the degree to which proposed activities are being
    successfully conducted and completed, based upon the objectives
    outlined. All key activities that warrant tracking must be
    identified and measured as to the achievement of project goals and
    objectives.

-   The extent to which the applicant has demonstrated expertise and its
    capability to oversee and successfully carry out the project.
    Evidence that a sufficient number of project personnel and resources
    are proposed. Biographical sketches/curricula vitae document
    education, skills and experience that are relevant and necessary for
    the proposed project.

> **[Criterion 6: Support Requested (5 points) -- refer to "Budget"
> sections]{.underline}**
>
> The reasonableness of the proposed budget in relation to the
> objectives, the complexity of the activities, and the anticipated
> results. In addition:

-   The extent to which the proposed budget is realistic, adequately
    justified and consistent with the proposed project plan.

-   The extent to which the applicant adheres to budget requirements
    (e.g., no supplanting of existing funding).

    []{#__RefHeading___Toc179359527 .anchor}**2. Review and Selection
    Process**

The Division of Independent Review is responsible for managing objective
reviews within HRSA. Applications competing for federal funds receive an
objective and independent review performed by a committee of experts
qualified by training and experience in particular fields or disciplines
related to the program being reviewed. In selecting review committee
members, other factors in addition to training and experience may be
considered to improve the balance of the committee, e.g., geographic
distribution. Each reviewer is screened to avoid conflicts of interest
and is responsible for providing an objective, unbiased evaluation based
on the review criteria noted above. The committee provides expert advice
on the merits of each application to program officials responsible for
final selections for award.

Applications that pass the initial HRSA eligibility screening will be
reviewed and rated by a panel based on the program elements and review
criteria presented in relevant sections of this program announcement.
The review criteria are designed to enable the review panel to assess
the quality of a proposed project and determine the likelihood of its
success.  The criteria are closely related to each other and are
considered as a whole in judging the overall quality of an application.

[]{#__RefHeading___Toc179359528 .anchor}**3. Anticipated Announcement
and Award Dates**

Notification of award will occur approximately one month prior to the
project start date of July 1, 2008.

[]{#__RefHeading___Toc179359529 .anchor}**VI. Award Administration
Information**

[]{#__RefHeading___Toc179359530 .anchor}**1. Award Notices**

Each applicant will receive written notification of the outcome of the
objective review process, including a summary of the expert committee's
assessment of the application's merits and weaknesses, and whether the
application was selected for funding. Applicants who are selected for
funding may be required to respond in a satisfactory manner to
Conditions placed on their application before funding can proceed.
Letters of notification do not provide authorization to begin
performance.

The Notice of Grant Award sets forth the amount of funds granted, the
terms and conditions of the grant, the effective date of the grant, the
budget period for which initial support will be given, the non-Federal
share to be provided (if applicable), and the total project period for
which support is contemplated. Signed by the Grants Management Officer,
it is sent to the applicant agency's Authorized Representative, and
reflects the only authorizing document. It will be sent prior to the
start date of July 1, 2008.

[]{#__RefHeading___Toc179359531 .anchor}**2. Administrative and National
Policy Requirements**

Successful applicants must comply with the administrative requirements
outlined in 45 CFR Part 74 or 45 CFR Part 92, as appropriate.

HRSA grant awards are subject to the requirements of the HHS Grants
Policy Statement (HHS GPS) that are applicable to the grant based on
recipient type and purpose of award. This includes, as applicable, any
requirements in Parts I and II of the HHS GPS that apply to the award,
as well as any requirements of Part IV. The HHS GPS is available at
<http://www.hrsa.gov/grants/>. The general terms and conditions in the
HHS GPS will apply as indicated unless there are statutory, regulatory,
or award-specific requirements to the contrary (as specified in the
Notice of Award).

[PUBLIC POLICY ISSUANCE]{.underline}

[HEALTHY PEOPLE 2010]{.underline}

***Healthy People 2010*** is a national initiative led by the U.S.
Department of Health and Human Services (DHHS) that sets priorities for
all HRSA programs. *Healthy People 2010* has two major goals: (1) To
increase the quality and years of a healthy life; and (2) Eliminate our
Nation's health disparities. The program consists of 28 focus areas and
467 objectives. HRSA has actively participated in the work groups of all
the focus areas, and is committed to the achievement of *Healthy People
2010* goals. Applicants must summarize the relationship of their
projects to the goals of *Healthy People 2010* and specifically identify
the proposed objectives that will promote *Healthy People 2010* goals.

Copies of *Healthy People 2010* may be obtained from the Superintendent
of Documents or downloaded at the *Healthy People 2010* website:
[http://www.health.gov/healthypeople/document]{.underline}/.

[ENVIRONMENTAL TOBACCO SMOKE]{.underline}

The Public Health Service strongly encourages all award recipients to
provide a smoke-free workplace and to promote the non-use of all tobacco
products. Further, Public Law 103-227, the Pro-Children Act of 1994,
prohibits smoking in certain facilities (or in some cases, any portion
of a facility) in which regular or routine education, library, day care,
health care or early childhood development services are provided to
children.

[]{#__RefHeading___Toc179359532 .anchor}**3. Reporting**

The successful applicant under this guidance for competitive
applications must comply with the following reporting and review
activities:

a.  **Audit Requirements**

> Comply with audit requirements of Office of Management and Budget
> (OMB) Circular A-133. Information on the scope, frequency, and other
> aspects of the audits can be found on the Internet at
> [www.whitehouse.gov/omb/circulars](http://www.whitehouse.gov/omb/circulars);

b.  **Payment Management Requirements**

> Submit a quarterly electronic PSC-272 via the Payment Management
> System. The report identifies cash expenditures against the authorized
> funds for the grant. Failure to submit the report may result in the
> inability to access grant funds. The PSC-272 Certification page should
> be faxed to the PMS contact at the fax number listed on the 272 form,
> or it may be submitted to the:
>
> Division of Payment Management
>
> HHS/ASAM/PSC/FMS/DPM
>
> PO Box 6021
>
> Rockville, MD 20852
>
> Telephone: (877) 614-5533

c.  **Status Reports**

> 1\. Submit a **Financial Status Report**. A financial status report is
> required within 90 days of the end of each grant year. The report is
> an accounting of expenditures under the project that year. More
> specific information will be included in your award notice;
>
> 2\. Submit a **Progress Report**. Further information will be provided
> in your award notice;
>
> 3\. Submit **other required reports** and heed reporting requirements
> for designated performance measures and administrative data. See
> **Attachment A** which provides an explanation and list of reporting
> requirements on designated performance measures and administrative
> data.
>
> d\. **Performance Standards for Special Projects of Regional or
> National Significance (SPRANS) and Other MCHB Discretionary Projects**
>
> The Health Resources and Services Administration (HRSA) has modified
> its reporting requirements for SPRANS projects, CISS projects, and
> other grant programs administered by the Maternal and Child Health
> Bureau (MCHB) to include national performance measures that were
> developed in accordance with the requirements of the Government
> Performance and Results Act (GPRA) of 1993 (Public Law 103-62). This
> Act requires the establishment of measurable goals for Federal
> programs that can be reported as part of the budgetary process, thus
> linking funding decisions with performance. Performance measures for
> States have also been established under the Block Grant provisions of
> Title V of the Social Security Act, the MCHB's authorizing
> legislation. Performance measures for other MCHB-funded grant programs
> have been approved by the Office of Management and Budget and are
> primarily based on existing or administrative data that projects
> should easily be able to access or collect. **\
> **

[]{#__RefHeading___Toc179359533 .anchor}**1. Performance Measures and
Program Data**

> To prepare applicants for these reporting requirements, the designated
> performance measures for this program and other program data
> collection are presented in the appendices of this guidance.

[]{#__RefHeading___Toc179359534 .anchor}**2. Performance Reporting**

> Successful applicants receiving grant funds will be required, within
> 120 days of the Notice of Grant Award (NGA), to register in HRSA's
> Electronic Handbooks (EHBs) and electronically complete the program
> specific data forms that appear in the appendices of this
> guidance.** **This requirement entails the provision of budget
> breakdowns in the financial forms based on the grant award amount, the
> project abstract and other grant summary data as well as providing
> objectives for the performance measures.
>
> Performance reporting is conducted for each grant year of the project
> period. Grantees will be required, within 120 days of the NGA, to
> enter HRSA's EHBs and complete the program specific forms. This
> requirement includes providing expenditure data, finalizing the
> abstract and grant summary data as well as finalizing
> indicators/scores for the performance measures.

[]{#__RefHeading___Toc179359535 .anchor}**3. Final Year Performance
Reporting**

> Successful applicants receiving grant funding will be required, within
> 120 days from the end of the project period, to electronically
> complete the program specific data forms that appear in the appendices
> of this guidance. The requirement includes providing expenditure data
> for the final year of the project period, the project abstract and
> grant summary data as well as final indicators/scores for the
> performance measures.

[]{.mark}

> e\. **Performance Review**
>
> HRSA's Office of Performance Review (OPR) serves as the agency's focal
> point for reviewing and enhancing the performance of HRSA funded
> programs within communities and States. As part of this agency-wide
> effort, HRSA grantees will be required to participate, where
> appropriate, in an on-site performance review of their HRSA funded
> program(s) by a review team from one of the ten OPR regional
> divisions. Grantees should expect to participate in a performance
> review at some point during their project period. When a grantee
> receives more than one HRSA grant, each of the grantee's HRSA funded
> programs will be reviewed during the same performance review.
>
> The purpose of performance review is to improve the performance of
> HRSA funded programs. Through systematic pre-site and on-site
> analysis, OPR works collaboratively with grantees and HRSA
> Bureaus/Offices to measure program performance, analyze the factors
> impacting performance, and identify effective strategies and
> partnerships to improve program performance, with a particular focus
> on outcomes. Upon completion of the performance review, grantees will
> be required to prepare an Action Plan that identifies key actions to
> improve program performance as well as addresses any identified
> program requirement issues. In addition, performance reviews also
> provide an opportunity for grantees to offer direct feedback to the
> agency about the impact of HRSA policies on program implementation and
> performance within communities and States.
>
> For additional information on performance reviews, please visit:
> <http://www.hrsa.gov/performancereview>.

[]{.mark}

[]{#__RefHeading___Toc179359536 .anchor}**VII. Agency Contacts**

For additional information regarding business, administrative or fiscal
issues related to the awarding of a grant under the Application Guidance
for the *MCH National Child Death Review Policy and Resource Center
Program*, applicants may contact:

Sarah Morgan

Grants Management Specialist

Division of Grants Management Operations

Parklawn Building, Room 11A-02

5600 Fishers Lane

Rockville, MD  20857

Telephone: (301) 443-4584

Fax: (301) 443-6686

E-mail: Smorgan1@HRSA.gov

To obtain additional information relating to technical and program
issues under this initiative, applicants may contact:

Stephanie Bryn, MPH

Division of Child, Adolescent and Family Health

Maternal and Child Health Bureau, HRSA

Parklawn Building, Room 18A-38

5600 Fishers Lane

Rockville, Maryland 20857

Telephone: (301) 443-6091

Fax: (301) 443-1296

E-Mail: <SBryn@hrsa.gov>

[]{#__RefHeading___Toc179359537 .anchor}**VIII. Tips for Writing a
Strong Application**

**Include DUNS Number.** You must include a DUNS Number to have your
application reviewed. Applications ***will not*** be reviewed without a
DUNS number. To obtain a DUNS number, access
[www.dunandbradstreet.com](http://www.dunandbradstreet.com/) or call
1-866-705-5711. Please include the DUNS number in item 8c on the
application face page.

**Keep your audience in mind.** Reviewers will use only the information
contained in the application to assess the application. Be sure the
application and responses to the program requirements and expectations
are complete and clearly written. Do not assume that reviewers are
familiar with the applicant organization, service area, barriers to
health care, or health care needs in your community. Keep the review
criteria in mind when writing the application.

**Start preparing the application early.** Allow plenty of time to
gather required information from various sources.

**Follow the instructions in this guidance carefully.** Place all
information in the order requested in the guidance. Avoid the risk of
having reviewers hunt through your application for information.

**Be brief, concise, and clear.** Make your points understandable.
Provide accurate and honest information, including candid accounts of
problems and realistic plans to address them. If any required
information or data is omitted, explain why. Make sure the information
provided in each table, chart, attachment, etc., is consistent with the
proposal narrative and information in other tables. Your budget should
reflect back to the proposed activities, and all forms should be filled
in accurately and completely.

**Be organized and logical.** Many applications fail to receive a high
score because the reviewers cannot follow the thought process of the
applicant or because parts of the application do not fit together.

**Be careful in the use of attachments.** Do not use the attachments for
information that is required in the body of the application. Be sure to
cross-reference all tables and attachments to the appropriate text in
the application. Be sure to upload the attachments in the order
indicated in the forms.

**Carefully proofread the application.** Misspellings and grammatical
errors will impede reviewers in understanding the application. Be sure
that page limits are followed. Limit the use of abbreviations and
acronyms, and define each one at its first use and periodically
throughout application. Make sure you submit your application in final
form, without markups.

**Print out and carefully review an electronic application to ensure
accuracy and completion.** When submitting electronically, print out the
application before submitting it to ensure appropriate formatting and
adherence to page limit requirements. **Check to ensure that all
attachments are included before sending the application forward.**

**Ensure that all information is submitted at the same time. We will not
consider additional information and/or materials submitted after your
initial submission, nor will we accept e-mailed applications or
supplemental materials once your application has been received.**

[]{#__RefHeading___Toc179359538 .anchor}APPENDIX A: HRSA's Electronic
Submission User Guide

> User Guide Table of Contents
>
> 1\. INTRODUCTION
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 1.1. DOCUMENT PURPOSE AND
> SCOPE\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 1.2. DOCUMENT ORGANIZATION AND VERSION
> CONTROL\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 2\. NONCOMPETING CONTINUATION
> APPLICATION\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 2.1. PROCESS
> OVERVIEW\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 2.2. GRANTEE ORGANIZATION NEEDS TO REGISTER WITH
> [[GRANTS.GOV]{.underline}](http://GRANTS.GOV/) (IF NOT ALREADY
> REGISTERED)...................................................................................................\...\...\...\...\...
>
> 2.3. PROJECT DIRECTOR AND AUTHORIZING OFFICIAL NEED TO REGISTER WITH
> HRSA EHBS
>
> (IF NOT ALREADY REGISTERED)
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 2.4. APPLY THROUGH [[GRANTS.GOV]{.underline}](http://GRANTS.GOV/)
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 2.4.1 Find Funding
> Opportunity\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 2.4.2 Download Application Package
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 2.4.3 Complete
> Application\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 2.4.4 Submit
> Application\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 2.4.5 Verify Status of Application
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 2.5. VERIFY IN HRSA ELECTRONIC HANDBOOKS
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 2.5.1 Verify Status of Application
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 2.5.2 Manage Access to Your Application
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 2.5.3 Check Validation
> Errors\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 2.5.4 Fix Errors and Complete
> Application\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 2.5.5 Submit
> Application\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 3\. COMPETING
> APPLICATION\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 3.1. PROCESS
> OVERVIEW\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 3.2. GRANTEE ORGANIZATION NEEDS TO REGISTER WITH
> [[GRANTS.GOV]{.underline}](http://GRANTS.GOV/) NOT ALREADY
> REGISTERED)\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 3.3. APPLY THROUGH
> [[GRANTS.GOV]{.underline}](http://GRANTS.GOV/)\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 3.3.1 Find Funding
> Opportunity\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 3.3.2 Download Application
> Package\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 3.3.3 Complete
> Application\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 3.3.4 Submit
> Application\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 3.3.5 Verify Status of Application
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 4\. GENERAL INSTRUCTIONS FOR APPLICATION
> SUBMISSION\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 4.1. NARRATIVE ATTACHMENT
> GUIDELINES\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 4.1.1
> Font\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 4.1.2 Paper Size and
> Margins\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 4.1.3
> Names\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 4.1.4 Section Headings
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 4.1.5 Page
> Numbering\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 4.1.6 Allowable Attachment or Document
> Types\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 4.2. APPLICATION CONTENT ORDER (TABLE OF
> CONTENTS)\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 4.3. PAGE
> LIMIT\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 5.0 CUSTOMER SUPPORT INFORMATION
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 5.1.1 Grants.gov Customer
> Support\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 5.1.2 HRSA Call
> Center\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 5.1.3 HRSA Program
> Support\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 6.0
> FAQs\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 6.1.
> SOFTWARE\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 6.1.1 What are the software requirements for using
> Grants.gov?\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 6.1.2 Why can\'t I download PureEdge Viewer onto my
> machine?\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 6.1.3 I have heard that Grants.gov is not Macintosh compatible. What
> do I do if I use only a
> Macintosh?\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
> \...\...\...\...\...\...\.....
>
> 6.1.4 What are the software requirements for HRSA
> EHBs?\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 6.1.5 What are the system requirements for using HRSA EHBs on a
> Macintosh computer?\...\...\...\...\...\...\....
>
> 6.2. APPLICATION RECEIPT
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 6.2.1 What will be the receipt date\--the date the application is
> stamped as received by Grants.gov
>
> or the date the data is received by HRSA?
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 6.2.2 When do I need to submit my application?
> \...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 6.2.3 What emails can I expect once I submit my application? Is email
> reliable? \...\...\...\...\...\...\...\...\...\...\...\...\...
>
> 6.2.4 If a resubmission is required because of Grants.gov system
> problems, will these be
>
> considered
> \"late\"?\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 6.3. APPLICATION
> SUBMISSION\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....
>
> 6.3.1 How can I make sure that my electronic application is presented
> in the right order for
>
> objective
> review?\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....
>
> 6.4 GRANT.GOV
> HELP\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\.....

# 

# 1. Introduction

## 1.1 Document Purpose and Scope {#document-purpose-and-scope .unnumbered}

Major changes are coming to HRSA's Grant Application Process. For
guidances released/posted on or after January 1, 2006, HRSA will no
longer accept applications for grant opportunities on paper. Applicants
submitting new and competing continuations and a selected number of
noncompeting continuation applications will be required to submit
electronically through Grants.gov. All applicants must submit in this
manner unless the applicant is granted a written exemption from this
requirement in advance by the Director of HRSA's Division of Grants
Policy.

The purpose of this document is to provide detailed instructions to help
applicants and grantees submit applications electronically to HRSA
through Grants.gov. The document is intended to be the comprehensive
source of all information related to the new processes that HRSA and its
customers have to adopt and will be updated periodically. This document
is not meant to replace program guidance documents for funding
announcements.

## 1.2 Document Organization and Version Control {#document-organization-and-version-control .unnumbered}

This document contains 5 sections apart from the Introduction. Following
is the summary:

  ------------------------------ ----------------------------------------
  **Section**                    **Description**

  Noncompeting Continuation      Provides detailed instructions to
  Application                    existing HRSA grantees for applying
                                 electronically using Grants.gov for all
                                 noncompeting announcements

  Competing Application          Provides detailed instructions to
                                 applicant organizations for applying
                                 electronically using Grants.gov for all
                                 competing announcements

  General Instructions for       Provides instructions and important
  Application Submission         policy guidance on application format
                                 requirements

  Customer Support Information   Provides contact information to address
                                 technical and programmatic questions

  Frequently Asked Questions     Provides answers to frequently asked
  (FAQs)                         questions by various categories
  ------------------------------ ----------------------------------------

This document is under version control. Please visit
<http://www.hrsa.gov/grants> to retrieve the latest published version.

# 2. Noncompeting Continuation Application

## 2.1 Process Overview {#process-overview .unnumbered}

Following is the process for submitting a noncompeting continuation
application through Grants.gov:

1.  HRSA will communicate noncompeting announcement number to the
    project director (PD) and authorizing official (AO) via email. The
    announcement number will be required to search for the announcement
    in Grants.gov.

2.  Search for the announcement in Grants.gov Apply
    (<http://www.grants.gov/Apply>).

3.  Download the application package and instructions from Grants.gov.
    The program guidance is also part of the instructions that must be
    downloaded.

4.  Save a local copy of the application package on your computer and
    complete all the forms based on the instructions provided in the
    program guidance.

5.  Submit the application package through Grants.gov. (Requires
    registration)

6.  Track the status of your submitted application at Grants.gov until
    you receive a notification from Grants.gov that your application has
    been received by HRSA.

7.  HRSA Electronic Handbooks (EHBs) software pulls the application
    information into EHBs and validates the data against HRSA's business
    rules.

8.  HRSA notifies the project director, authorizing official, business
    official (BO) and application point of contact (POC) by email to
    check HRSA EHBs for results of HRSA validations and enter additional
    information, including in some cases performance measures, necessary
    to process the noncompeting continuation.

9.  AO verifies the application in HRSA EHBs, fixes any validation
    errors, makes necessary corrections and submits the application to
    HRSA. (Requires registration)

## 2.2 Grantee Organization Needs to Register With Grants.gov (if not already registered) -- See Appendix B {#grantee-organization-needs-to-register-with-grants.gov-if-not-already-registered-see-appendix-b .unnumbered}

Grants.gov requires a **one-time** registration by the applicant
organization. This is a three step process and should be completed by
any organization wishing to apply for grant. If you do not complete this
registration process you will not be able to submit an application. The
registration process will require some time (anywhere from 5 business
days to a month). Therefore, applicants or those considering applying at
some point in the future should register immediately. Registration with
Grants.gov provides the individuals from the organization the required
credentials in order to apply.

If an applicant organization has already completed Grants.gov
registration for another Federal agency, this section can be skipped.

For those applicant organizations still needing to register with
Grants.gov, registration information can be found on the Grants.gov Get
Started website (<http://www.grants.gov/GetStarted>). To be able to
successfully register in Grants.gov, it is necessary that you complete
all of the following required actions:

-   Obtain an organizational Data Universal Number System (DUNS) number

-   Register the organization with Central Contractor Registry (CCR)

-   Identify the organization's E-Business POC (Point of Contact)

-   Confirm the organization's CCR "Marketing Partner ID Number (M-PIN)"
    password

-   Register an Authorized Organization Representative (AOR)

```{=html}
<!-- -->
```
-   Obtain a username and password from the Grants.gov Credential
    Provider

-   Register the username and password with Grants.gov

-   Get authorized as an AOR by your organization

In addition, if an applicant does not have a Taxpayer Identification
Number (TIN) or Employer Identification Number (EIN), allow for extra
time. Beginning Oct. 30, 2005, the CCR also validates the EIN against
Internal Revenue Service records, a step that will take one to two
business days.

Please direct questions regarding Grants.gov registration to the
Grants.gov Contact Center at Tel.: 1-800-518-4726. Contact Center hours
of operation are Monday-Friday from 7:00 a.m. to 9:00 p.m. Eastern Time,
excluding Federal holidays.

-   It is recommended that this registration process be completed at
    least two weeks prior to the submittal date of your organization's
    first Grants.gov submission.

##  {#section-1 .unnumbered}

## 2.3 Project Director and Authorizing Official Need to Register with HRSA EHBs (if not already registered) {#project-director-and-authorizing-official-need-to-register-with-hrsa-ehbs-if-not-already-registered .unnumbered}

In order to access your noncompeting continuation application in HRSA
EHBs, existing grantee organizations must register within the EHBs. The
purpose of the registration process is to collect consistent information
from all users, avoid collection of redundant information and allow for
the unique identification of each system user. Note that registration
within HRSA EHBs is required only **once for each user for each
organization they represent.**

Registration within HRSA EHBs is a two-step process. In the first step,
individual users from an organization who participate in the grants
process such as applying for noncompeting continuations must create
**individual** system accounts. In the second step, the users must
associate themselves with the appropriate grantee organization. **To
find your organization record use the 10-digit grant number from the
Notice of Grant Award (NGA) belonging to your grant.** Note that since
all existing grantee organization records already exist within EHBs,
there is no need to create a new one.

To complete the registration quickly and efficiently we recommend that
you have the following information handy:

1.  Identify your role in the grants management process. HRSA EHBs offer
    the following three functional roles for individuals from
    applicant/grantee organizations:

-   Authorizing Official (AO),

-   Business Official (BO), and

-   Other Employee (for project directors, assistant staff, AO designees
    and others).

For more information on functional responsibilities refer to the HRSA
EHBs online help.

2.  10-digit grant number from the latest NGA belonging to your grant
    (Box 4b on NGA). You must use the grant number to find your
    organization during registration. All individuals from the
    organization working on the grant must use the same grant number to
    ensure correct registration.

In order to access the noncompeting application, the project director
and other participants have to register the specific grant and add it to
their respective portfolios. This step is required to ensure that only
the authorized individuals from the organization have access to grant
data. **Project directors will need the last released NGA in order to
complete this additional step**. Again, note that this is a one time
requirement.

The project director must give the necessary privileges to the
authorizing official and other individuals who will assist in the
noncompeting continuation application submission using the administer
feature in the grant handbook. The project director should also delegate
the "Administer Grant Users" privilege to the authorizing official.

Once you have access to your grant handbook, use the "Noncompeting
Continuations" link under the deliverables section to access your
noncompeting application.

Note that registration with HRSA EHBs is independent of Grants.gov
registration.

For assistance in registering with HRSA EHBs, call 877-GO4-HRSA
(877-464-4772) between 9:00 am to 5:30 pm ET or email
<callcenter@hrsa.gov>.

-   You must use your 10-digit grant number (box 4b from NGA) to
    identify your organization.

## 2.4 Apply through Grants.gov {#apply-through-grants.gov .unnumbered}

### 2.4.1 Find Funding Opportunity {#find-funding-opportunity .unnumbered}

Search for the announcement in Grants.gov **Apply**
(<http://www.grants.gov/Apply>).

Enter the announcement number communicated to you in the field *Funding
Opportunity Number*. (Example announcement number: 5-S45-06-001)

-   Noncompeting announcements are not available in Grants.gov FIND!

### 2.4.2 Download Application Package {#download-application-package .unnumbered}

Download the application package and instructions. In order to view
application package and instructions, you will also need to download and
install the PureEdge Viewer (<http://www.grants.gov/DownloadViewer>).
This small, free program will allow you to access, complete, and submit
applications electronically and securely.

-   Please review the system requirements for PureEdge Viewer on the
    Grants.gov website.

### 2.4.3 Complete Application {#complete-application .unnumbered}

Complete the application using both the built-in instructions and the
instructions provided in the program guidance. Ensure that you save a
copy of the application on your local computer.

-   Ensure that you provide your 10-digit grant number (box 4b from NGA)
    in the Federal Award Identifier field (box 5b in SF424 or box 4 in
    SF424 R&R)

Please direct questions regarding PureEdge to Grants.gov. Contact the
Grants.gov Contact Center at Tel.: 1-800-518-4726. Contact Center hours
of operation are Monday-Friday from 7:00 a.m. to 9:00 p.m. Eastern Time,
excluding Federal holidays.

For assistance with program guidance related questions, please contact
the program contact listed on the program guidance.

-   You can complete the application offline -- you do not have to be
    connected to the Internet.

### 2.4.4 Submit Application {#submit-application .unnumbered}

The \"Submit\" button on the application package cover page will become
active after you have downloaded the application package, completed all
required forms, attached all required documents, and saved your
application package. Click on the \"Submit\" button once you have done
all these things and you are ready to send your completed application to
Grants.gov.

Review the provided application summary to confirm that the application
will be submitted to the program you wish to apply for. To submit, you
will be asked to Log into Grants.gov. Once you have logged in, your
application package will automatically be uploaded to Grants.gov. A
confirmation screen will appear once the upload is complete. Note that a
Grants.gov Tracking number will be provided on this screen. Please
record this number so that you may refer to it for all subsequent help.

Please direct questions regarding application submission to the
Grants.gov Contact Center at Tel.: 1-800-518-4726. Contact Center hours
of operation are Monday-Friday from 7:00 a.m. to 9:00 p.m. Eastern Time,
excluding Federal holidays.

-   You must be connected to the Internet and must have a Grants.gov
    username and password to submit the application package.

### 2.4.5 Verify Status of Application {#verify-status-of-application .unnumbered}

Once Grants.gov has received your submission, Grants.gov will send email
messages to advise you of the progress of your application through the
system. Over the next 24 to 48 hours, you should receive two emails. The
first will confirm receipt of your application by the Grants.gov system
("Received"), and the second will indicate that the application has
either been successfully validated ("Validated") by the system prior to
transmission to the grantor agency or has been rejected due to errors
("Rejected with Errors").

In case of any errors, you must correct the application and resubmit it
to Grants.gov. If you are unable to resubmit because the opportunity has
since closed, **contact the HRSA Call Center** at 877-GO4-HRSA
(877-464-4772) between 9:00 am to 5:30 pm ET or email
<callcenter@hrsa.gov>. You may be asked to provide a copy of the
"Rejected with Errors" notification you received from Grants.gov.

You can check the status of your application(s) anytime after
submission, by logging into Grants.gov using the black \'Applicants\'
link at the top of any page, and clicking on the \'Check Application
Status\' link.

If there are no errors, the application will be downloaded by HRSA. On
successful download at HRSA, the status of the application will change
to "Received by Agency" and you will receive an additional email from
Grants.gov. Subsequently within two to three business days the status
will change to "Agency Tracking Number Assigned."

-   It is recommended that you check the status of your application in
    Grants.gov until the status is changed to "Agency Tracking Number
    Assigned".

## 2.5 Verify in HRSA Electronic Handbooks {#verify-in-hrsa-electronic-handbooks .unnumbered}

For assistance in registering with or using HRSA EHBs, call 877-GO4-HRSA
(877-464-4772) between 9:00 am to 5:30 pm ET or email
<callcenter@hrsa.gov>.

-   Grant Project Director must be registered in HRSA EHBs and have
    access to the specific grant for which the noncompeting application
    is being submitted for further actions.

### 2.5.1 Verify Status of Application {#verify-status-of-application-1 .unnumbered}

Once your application is received by HRSA, it will be processed to
ensure that the application is submitted for the correct funding
announcement, with the correct grant number and grantee organization.
Upon this processing, which is expected to take up to two to three
business days, HRSA will assign a unique tracking number to your
application. This tracking number will be posted to Grants.gov and the
status of your application will be changed to "Agency Tracking Number
Assigned". Note the HRSA tracking number and use it for all
correspondence with HRSA. At this point, your application is ready for
review and submission in HRSA EHBs.

You should also receive an email from HRSA EHBs confirming the
successful receipt of your application at HRSA. The email is sent to the
project director, authorizing official, point of contact for the
application and the business official -- all from the submitted
application. The email is also sent to the current project director
listed on the NGA. Because email is not always reliable, please check
the HRSA EHBs or Grants.gov to see if the application is available for
review in HRSA EHBs.

-   Because email is not reliable, check HRSA EHBs within two to three
    business days from submission within Grants.gov for availability of
    your application.

### 2.5.2 Manage Access to Your Application {#manage-access-to-your-application .unnumbered}

You must be registered in HRSA EHBs to get access to your application.
To ensure that only the right individuals from the organization get
access to the application, you must follow the process described
earlier.

The project director, using the Administer feature in the grant
handbook, must give the necessary privileges to the authorizing official
and other individuals who will assist in the submission of the
noncompeting continuation application. Project directors must also
delegate the "Administer Grant Users" privilege to the authorizing
official so that future administration can be managed by the authorizing
official.

Once you have access to your grant handbook, use the "Noncompeting
Continuations" link under the deliverables section to access your
noncompeting application.

### 2.5.3 Check Validation Errors {#check-validation-errors .unnumbered}

HRSA EHBs will apply HRSA's business rules to the application received
through Grants.gov. All validation errors are recorded and displayed to
the applicant. To view the validation errors use the 'Grants.gov Data
Validation Comments' link on the application status page in HRSA EHBs.

### 2.5.4 Fix Errors and Complete Application {#fix-errors-and-complete-application .unnumbered}

Applicants must review the errors in HRSA EHBs and make necessary
changes. Applicants must also complete the detailed budget and other
required forms in HRSA EHBs and assign an AO registered in HRSA EHBs to
the application. HRSA EHBs will show the status of each form in the
application package and all forms must be complete before submission.

### 2.5.5 Submit Application {#submit-application-1 .unnumbered}

To submit an application, you must have the 'Submit Noncompeting
Continuation' privilege. This privilege must be given by the project
director to the authorizing official or a designee. Once all forms are
complete, the application can be submitted to HRSA.

-   You will have two weeks from the date the application was due in
    Grants.gov for submission of the remaining information in HRSA EHBs.
    The new due date will be listed in HRSA EHBs.

-   Face page must be printed from HRSA EHBs and not from Grants.gov
    application.

# 3. Competing Application

## 3.1 Process Overview {#process-overview-1 .unnumbered}

Following is the process for submitting a competing application through
Grants.gov:

1\. HRSA will post all competing announcements on Grants.gov FIND
(<http://grants.gov/search/>). Announcements are typically posted at the
beginning of the fiscal year when HRSA releases its annual Preview,
although program guidances are generally not available until later. For
more information visit <http://www.hrsa.gov/grants>.

2\. When program guidance is available, search for the announcement in
Grants.gov Apply (<http://www.grants.gov/Apply>).

3\. Download the application package and instructions from Grants.gov.
The program guidance is also part of the instructions that must be
downloaded.

4\. Save a local copy of the application package on your computer and
complete all the forms based on the instructions provided in the program
guidance.

5\. Submit the application package through Grants.gov. (Requires
registration)

6\. Track the status of your submitted application at Grants.gov until
you receive a notification from Grants.gov that your application has
been received by HRSA.

## 3.2 Grantee Organization Needs to Register With Grants.gov (if not already registered) -- See Appendix B {#grantee-organization-needs-to-register-with-grants.gov-if-not-already-registered-see-appendix-b-1 .unnumbered}

Grants.gov requires a **one-time** registration by the applicant
organization. This is a three step process and should be completed by
any organization wishing to apply for grant. If you do not complete this
registration process you will not be able to submit an application. The
registration process will require some time (anywhere from 5 business
days to a month). Therefore, applicants or those considering applying at
some point in the future should register immediately. Registration with
Grants.gov provides the individuals from the organization the required
credentials in order to apply.

If an applicant organization has already completed Grants.gov
registration for another Federal agency, this section can be skipped.

For those applicant organizations still needing to register with
Grants.gov, registration information can be found on the Grants.gov Get
Started website (<http://www.grants.gov/GetStarted>). To be able to
successfully register in Grants.gov, it is necessary that you complete
all of the following required actions:

-   Obtain an organizational Data Universal Number System (DUNS) number

-   Register the organization with Central Contractor Registry (CCR)

-   Identify the organization's E-Business POC (Point of Contact)

-   Confirm the organization's CCR "Marketing Partner ID Number (M-PIN)"
    password

-   Register an Authorized Organization Representative (AOR)

```{=html}
<!-- -->
```
-   Obtain a username and password from the Grants.gov Credential
    Provider

-   Register the username and password with Grants.gov

-   Get authorized as an AOR by your organization

In addition, if an applicant does not have a Taxpayer Identification
Number (TIN) or Employer Identification Number (EIN), allow for extra
time. Beginning Oct. 30, 2005, the CCR also validates the EIN against
Internal Revenue Service records, a step that will take one to two
business days.

Please direct questions regarding Grants.gov registration to the
Grants.gov Contact Center at Tel.: 1-800-518-4726. Contact Center hours
of operation are Monday-Friday from 7:00 a.m. to 9:00 p.m. Eastern Time,
excluding Federal holidays.

-   It is recommended that this registration process be completed at
    least two weeks prior to the submittal date of your organization's
    first Grants.gov submission.

## 3.3 Apply through Grants.gov {#apply-through-grants.gov-1 .unnumbered}

### 3.3.1 Find Funding Opportunity {#find-funding-opportunity-1 .unnumbered}

Search for announcements in Grants.gov **FIND**
(<http://grants.gov/search/>) and select the announcement that you wish
to apply for. Refer to the program guidance for eligibility criteria.

Please visit <http://www.hrsa.gov/grants> to read annual HRSA Preview.

-   All competing announcements should be available in Grants.gov FIND!
    When program guidance is release, announcements are made available
    in Grants.gov APPLY.

### 3.3.2 Download Application Package {#download-application-package-1 .unnumbered}

Download the application package and instructions. In order to view
application package and instructions, you will also need to download and
install the PureEdge Viewer (<http://www.grants.gov/DownloadViewer>).
This small, free program will allow you to access, complete, and submit
applications electronically and securely.

-   Please review the system requirements for PureEdge Viewer on the
    Grants.gov website.

### 3.3.3 Complete Application {#complete-application-1 .unnumbered}

Complete the application using both the built-in instructions and the
instructions provided in the program guidance. Ensure that you save a
copy of the application on your local computer.

-   If you are applying for a competing continuation or a supplemental
    grant, ensure that you provide your 10-digit grant number (box 4b
    from NGA) in the Federal Award Identifier field (box 5b in SF424 or
    box 4 in SF424 R&R)

Please direct questions regarding PureEdge to Grants.gov. Contact the
Grants.gov Contact Center at Tel.: 1-800-518-4726. Contact Center hours
of operation are Monday-Friday from 7:00 a.m. to 9:00 p.m. Eastern Time,
excluding Federal holidays.

For assistance with program guidance related questions, please contact
the program contact listed on the program guidance.

-   You can complete the application offline -- you do not have to be
    connected to the Internet.

### 3.3.4 Submit Application {#submit-application-2 .unnumbered}

The \"Submit\" button on the application package cover page will become
active after you have downloaded the application package, completed all
required forms, attached all required documents, and saved your
application package. Click on the \"Submit\" button once you have done
all these things and you are ready to send your completed application to
Grants.gov.

Review the provided application summary to confirm that the application
will be submitted to the program you wish to apply for. To submit, you
will be asked to Log into Grants.gov. Once you have logged in, your
application package will automatically be uploaded to Grants.gov. A
confirmation screen will appear once the upload is complete. Note that a
Grants.gov Tracking number will be provided on this screen. Please
record this number so that you may refer to it for all subsequent help.

Please direct questions regarding application submission to the
Grants.gov Contact Center at Tel.: 1-800-518-4726. Contact Center hours
of operation are Monday-Friday from 7:00 a.m. to 9:00 p.m. Eastern Time,
excluding Federal holidays.

-   You must be connected to the Internet and must have a Grants.gov
    username and password to submit the application package.

### 3.3.5 Verify Status of Application {#verify-status-of-application-2 .unnumbered}

Once Grants.gov has received your submission, Grants.gov will send email
messages to advise you of the progress of your application through the
system. Over the next 24 to 48 hours, you should receive two emails. The
first will confirm receipt of your application by the Grants.gov system
("Received"), and the second will indicate that the application has
either been successfully validated ("Validated") by the system prior to
transmission to the grantor agency or has been rejected due to errors
("Rejected with Errors").

In case of any errors, you must correct the application and resubmit it
to Grants.gov. If you are unable to resubmit because the opportunity has
since closed, **contact the Director of the Division of Grants Policy**
via email at <DGPWaivers@hrsa.gov> and thoroughly explain the situation;
include a copy of the "Rejected with Errors" notification.

You can check the status of your application(s) anytime after
submission, by logging into Grants.gov using the black \'Applicants\'
link at the top of any page, and clicking on the \'Check Application
Status\' link.

If there are no errors, the application will be downloaded by HRSA. On
successful download at HRSA, the status of the application will change
to "Received by Agency" and you will receive an additional email from
Grants.gov.

Once your application is received by HRSA, it will be processed to
ensure that the application is submitted for the correct funding
announcement, with the correct grant number (if applicable), and
applicant/grantee organization. Upon this processing, which is expected
to take up to two to three business days, HRSA will assign a unique
tracking number to your application. This tracking number will be posted
to the Grants.gov and the status of your application will be changed to
"Agency Tracking Number Assigned". Note the HRSA tracking number and use
it for all correspondence with HRSA.

-   It is recommended that you check the status of your application in
    Grants.gov until the status is changed to "Agency Tracking Number
    Assigned".

# 4. General Instructions for Application Submission

-   It is mandatory to follow the instructions provided in this section
    to ensure that your application can be printed efficiently and
    consistently for review.

-   

-   Failure to follow the instructions may make your application
    non-compliant. Non-compliant applications will not be given any
    consideration and the particular applicants will be notified.

## 4.1 Narrative Attachment Guidelines {#narrative-attachment-guidelines .unnumbered}

-   The following guidelines are applicable to both electronic and paper
    submissions (when allowed) unless otherwise noted.

### 4.1.1 Font  {#font .unnumbered}

Please use an easily readable serif typeface, such as Times Roman,
Courier, or CG Times. The text and table portions of the application
must be submitted in not less than 12 point and 1.0 line spacing.
Applications not adhering to 12 point font requirements may be returned.
Do not use colored, oversized or folded materials. For charts, graphs,
footnotes, and budget tables, applicants may use a different pitch or
size font, not less than 10 pitch or size font. However, it is vital
that when scanned and/or reproduced, the charts are still clear and
readable.

Please do not include organizational brochures or other promotional
materials, slides, films, clips, etc. 

### 4.1.2 Paper Size and Margins {#paper-size-and-margins .unnumbered}

For duplication and scanning purposes, please ensure that the
application can be printed on 8 ½" x 11" white paper. Margins must be at
least one (1) inch at the top, bottom, left and right of the paper.
Please left-align text.

### 4.1.3 Names {#names .unnumbered}

Please include the name of the applicant and 10-digit grant number (if
competing continuation, supplemental or noncompeting continuation) on
each page.

### 4.1.4 Section Headings {#section-headings .unnumbered}

Please put all section headings flush left in bold type.

### 4.1.5 Page Numbering {#page-numbering .unnumbered}

**Electronic Submissions**

For electronic submissions, applicants only have to number the
electronic attachment pages sequentially, resetting the numbering for
each attachment, i.e., start at page 1 for each attachment.

Do not number the standard OMB approved form pages.

**Paper Submissions (When allowed)**

Do not number the standard OMB approved forms. Please number each
attachment page sequentially. Reset the numbering for each attachment.
(Treat each attachment/document as a separate section.)

### 4.1.6 Allowable Attachment or Document Types {#allowable-attachment-or-document-types .unnumbered}

**Electronic Submissions**

The following attachment types are supported in HRSA EHBs. Even though
grants.gov may allow you to upload any type of attachment, it is
important to note that HRSA only accepts the following types of
attachments:

.DOC - Microsoft Word

.RTF - Rich Text Format

.TXT - Text

.WPD - Word Perfect Document

.PDF - Adobe Portable Document Format

.XLS - Microsoft Excel

## 4.2 Application Content Order (Table of Contents) {#application-content-order-table-of-contents .unnumbered}

When applications were submitted in paper, it was easy to direct the
applicants to prepare a table of contents and make it as a part of the
application. Applicants did not have any problem in preparing the
package that included standard forms as well as attachments. All the
pages were numbered sequentially. Preparation instructions were given in
the program guidance. With the transition to electronic application
receipt, this process has changed significantly. HRSA is using an
approach that will ensure that regardless of the mode of submission
(electronic or paper when exemptions are granted), all applications will
look the same when printed for objective review.

HRSA uses two standard packages from Grants.gov.

SF 424 (otherwise known as 5161) -- For service delivery programs

SF 424 R&R -- For research and training programs (programs previously
using the 398 or the 6025 and 2590 application packages)

For each package HRSA has defined a standard order of forms and that
order is available within the program guidance. The program guidance may
also provide applicants with explicit instructions on where to upload
specific documents.

If you are applying on paper (when allowed), you must use the program
guidance for the order of the forms and all other applicable guidelines.

## 4.3 Page Limit {#page-limit .unnumbered}

HRSA prints your application for review regardless of whether it is
submitted electronically or by paper (when allowed).

When your application is printed, the narrative documents may not exceed
80 pages in length unless otherwise stated in the program guidance.
These narrative documents include the abstract, project and budget
narratives, and any other attachments such as appendices, letters of
support required as a part of the guidance. This 80 page limit does not
include the OMB approved forms. Note that some program guidances may
require submission of OMB approved program specific forms as
attachments. These attachments will not be included in the 80 page
limit.

Applicants must follow the instructions provided in this section and
ensure that they print out all attachments on paper and count the number
of pages before submission.

-   Applications, whether submitted electronically or on paper, that
    exceed the specified limits will be deemed non-compliant.
    Non-compliant competing applications will not be given any
    consideration and the particular applicants will be notified.
    Non-compliant noncompeting applications will have to be resubmitted
    to comply with the page limits.

# 5. Customer Support Information

### 5.1.1 Grants.gov Customer Support {#grants.gov-customer-support .unnumbered}

Please direct ALL questions regarding Grants.gov to Grants.gov Contact
Center at Tel.: 1-800-518-4726. Contact Center hours of operation are
Monday-Friday from 7:00 a.m. to 9:00 p.m. Eastern Time, excluding
Federal holidays.

Please visit the following support URL for additional material on
Grants.gov website.

<http://www.grants.gov/CustomerSupport>

### 5.1.2 HRSA Call Center {#hrsa-call-center .unnumbered}

For assistance with or using HRSA EHBs, call 877-GO4-HRSA (877-464-4772)
between 9:00 am to 5:30 pm ET or email <callcenter@hrsa.gov>.

Please visit HRSA EHBs for online help. Go to:

<https://grants.hrsa.gov/webexternal/home.asp> and click on 'Help'

### 5.1.3 HRSA Program Support {#hrsa-program-support .unnumbered}

For assistance with program guidance related questions, please contact
the program contact listed on the program guidance. Do not call the
program contact for technical questions related to either Grants.gov or
HRSA EHBs.

# 6. FAQs

## 6.1 Software {#software .unnumbered}

### 6.1.1 What are the software requirements for using Grants.gov? {#what-are-the-software-requirements-for-using-grants.gov .unnumbered}

Applicants will need to download the PureEdge viewer. Grants.gov website
provides the following information:

**System Requirements:**

For PureEdge Viewer to function properly, your computer must meet the
following system requirements:

Windows 98, ME, NT 4.0, 2000, XP\
500 Mhz processor\
128 MB of RAM\
40 MB disk space\
Web browser: Internet Explorer 5.01 or higher, Netscape Communicator
4.5 - 4.8, Netscape 6.1, 6.2, or 7

If you do not have a Windows operating system, you will need to use a
Windows Emulation program.

Please visit <http://www.grants.gov/DownloadViewer> for all details and
any updates.

### 6.1.2 Why can't I download PureEdge Viewer onto my machine? {#why-cant-i-download-pureedge-viewer-onto-my-machine .unnumbered}

Depending on your organization's computer network and security protocols
you may not have the necessary permissions to download software onto
your workstation. Contact your IT department or system administrator to
download the software for you or give you access to this function.

### 6.1.3 I have heard that Grants.gov is not Macintosh compatible. What do I do if I use only a Macintosh? {#i-have-heard-that-grants.gov-is-not-macintosh-compatible.-what-do-i-do-if-i-use-only-a-macintosh .unnumbered}

Grants.gov is aware of the issues facing Macintosh users who apply for
Federal grants electronically. Grants.gov has provided the following
response regarding this issue on its website at
<http://www.grants.gov/MacSupport>:

> *Grants.gov recognizes that support to users of Non-Windows operating
> systems and the PureEdge Viewer is often required across a distinct
> segment of the grant applicant community. Although at this time, the
> PureEdge Viewer is only available for Windows based installs,
> Grants.gov offers support for Non-Windows platforms.*
>
> *Grants.gov is working with PureEdge in the development of a
> Non-Windows compatible viewer. PureEdge has committed to providing a
> platform independent viewer by November 2006. Information related to
> the Non-Windows compatible viewer will be posted to this webpage
> (http://www.grants.gov/MacSupport). Please bookmark this page and
> return at your convenience for more details.*

Grants.gov and NIH have partnered to provide free access to Citrix
servers for Macintosh Users who are looking for an alternative to using
PC emulation software with the PureEdge forms. A Citrix server
connection allows Macintosh users to remotely launch a Windows session
on their own machines by using the free Citrix client application.
Applicants will need to download and install the free Citrix client
application in order to work. This service is now available for use.

Grants.gov website states:

> *Beginning December 20, 2005, non-Windows users will be able to
> download and complete the PureEdge forms by taking advantage of the
> free Citrix server. Non-Windows users are also able to submit
> completed grant applications via the Citrix environment.*

For details, please visit <http://www.grants.gov/MacSupport>

### 6.1.4 What are the software requirements for HRSA EHBs? {#what-are-the-software-requirements-for-hrsa-ehbs .unnumbered}

HRSA EHBs can be accessed over the Internet using Internet Explorer (IE)
v5.0 and above and Netscape 4.72 and above. HRSA EHBs are 508 compliant.

IE 6.0 and above is the recommended browser.

HRSA EHBs use pop-up screens to allow users to view or work on multiple
screens. Ensure that your browser settings allow for pop-ups.

In addition, to view attachments such as Word and PDF, you will need
appropriate viewers.

### 6.1.5 What are the system requirements for using HRSA EHBs on a Macintosh computer?  {#what-are-the-system-requirements-for-using-hrsa-ehbs-on-a-macintosh-computer .unnumbered}

Mac users are requested to download the latest version of Netscape for
their OS version. It is recommended that Safari v1.2.4 and above or
Netscape v7.2 and above be used.

Note that Internet Explorer (IE) for Mac has known issues with SSL and
Microsoft is no longer supporting IE for Mac. HRSA EHBs do not work on
IE for Mac.

In addition, to view attachments such as Word and PDF, you will need
appropriate viewers.

## 6.2 Application Receipt {#application-receipt .unnumbered}

### 6.2.1 What will be the receipt date\--the date the application is stamped as received by Grants.gov or the date the data is received by HRSA? {#what-will-be-the-receipt-date--the-date-the-application-is-stamped-as-received-by-grants.gov-or-the-date-the-data-is-received-by-hrsa .unnumbered}

**Competing Submissions:**

The submission/receipt date will be the date the application is received
by Grants.gov.

**Noncompeting Submissions:**

The submission/receipt date will be the date the application is
submitted in HRSA EHBs.

### 6.2.2 When do I need to submit my application? {#when-do-i-need-to-submit-my-application .unnumbered}

**Competing Submissions:**

Applications must be submitted to Grants.gov by 8 PM ET on the due date.

**Noncompeting Submissions:**

Applications must be submitted to Grants.gov by 8 PM ET on the due date.

Applications must be verified and submitted in HRSA EHBs by 5:00 PM ET
on the due date. (2 weeks after the due date in Grants.gov) Refer to the
program guidance for specific dates.

### 6.2.3 What emails can I expect once I submit my application? Is email reliable? {#what-emails-can-i-expect-once-i-submit-my-application-is-email-reliable .unnumbered}

**Competing Submissions:**

When you submit your noncompeting application in Grants.gov, it is first
received and validated by Grants.gov. Typically, this takes a few hours
but it may take up to 48 hours during peak volumes. You should receive
two emails from Grants.gov.

The first will confirm receipt of your application by the Grants.gov
system ("Received"), and the second will indicate that the application
has either been successfully validated ("Validated") by the system prior
to transmission to the grantor agency or has been rejected due to errors
("Rejected with Errors").

Subsequently, the application will be downloaded by HRSA. This happens
within minutes of when your application is successfully validated by
Grants.gov and made available for HRSA to download. On successful
download at HRSA, the status of the application will change to "Received
by Agency" and you will receive another email from Grants.gov.

Because email is not reliable, you must check the respective systems if
you do not receive any emails within the specified timeframes.

**Noncompeting Submissions:**

When you submit your noncompeting application in Grants.gov, it is first
received and validated by Grants.gov. Typically, this takes a few hours
but it may take up to 48 hours during peak volumes. You should receive
two emails from Grants.gov.

Subsequently, the application will be downloaded by HRSA. This happens
within minutes of when your application is successfully validated by
Grants.gov and made available for HRSA to download. On successful
download at HRSA, the status of the application will change to "Received
by Agency" and you will receive another email from Grants.gov.

Subsequently, it is processed by HRSA to ensure that the application is
submitted for the correct funding announcement, with the correct grant
number and grantee organization. This may take up to 3 business days. At
this point you will receive an email from HRSA confirming the successful
receipt of your application and asking the PD and AO to review and
resubmit the application in HRSA EHBs.

Because email is not reliable, you must check the respective systems if
you do not receive any emails within the specified timeframes.

-   For more information refer to sections 2.4 and 2.5 in this guide

### 6.2.4 If a resubmission is required because of Grants.gov system problems, will these be considered \"late\"? {#if-a-resubmission-is-required-because-of-grants.gov-system-problems-will-these-be-considered-late .unnumbered}

**Competing Submissions:**

No. But you must **contact the Director of the Division of Grants
Policy** via email at <DGPWaivers@hrsa.gov> and thoroughly explain the
situation. Include a copy of the "Rejected with Errors" notification you
received from Grants.gov.

**Noncompeting Submissions:**

No. But you must **contact the HRSA Call Center** at 877-GO4-HRSA
(877-464-4772) between 9:00 am to 5:30 pm ET or email
<callcenter@hrsa.gov>. You may be asked to provide a copy of the
"Rejected with Errors" notification you received from Grants.gov.

## 6.3 Application Submission {#application-submission .unnumbered}

### 6.3.1 How can I make sure that my electronic application is presented in the right order for objective review? {#how-can-i-make-sure-that-my-electronic-application-is-presented-in-the-right-order-for-objective-review .unnumbered}

Follow the instructions provided in section 4.2 to ensure that your
application is presented in the right order and is compliant with all
the requirements.

## 6.4 Grants.gov {#grants.gov .unnumbered}

For a list of frequently asked questions and answers maintained by
Grants.gov please visit the following URL:

<http://www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/GrantsGov_UST_Grantee.htm#index.html>

[]{#__RefHeading___Toc179359596 .anchor}**Appendix B -- Registering and
Applying Through Grants.gov**

**Prepare to Apply through Grants.gov:**

HRSA, in providing the grant community a single site to Find and Apply
for grant funding opportunities, is [requiring]{.underline} applicants
for this funding opportunity to apply electronically through Grants.gov.
By using Grants.gov you will be able to download a copy of the
application package, complete it off-line, and then upload and submit
the application via the Grants.gov site. You may [not]{.underline}
e-mail an electronic copy of a grant application to us.

Please understand that we will not consider additional information
and/or materials submitted after your initial application. You must
therefore ensure that all materials are submitted together.

Note: Except in rare cases, paper applications will NOT be accepted for
this grant opportunity. If you believe you are technologically unable to
submit an on-line application you MUST contact the Director of the
Division of Grants Policy, at <DGPWaivers@hrsa.gov> and explain why you
are technologically unable to submit on-line. Make sure you specify the
announcement number you are requesting relief for. HRSA and its Grants
Application Center (GAC) will only accept paper applications from
applicants that received prior written approval.

In order to apply through Grants.gov the Applicant must register with
Grants.gov. This is a three step process that must be completed by any
organization wishing to apply for a grant opportunity. The registration
process will require some time. Therefore, applicants or those
considering applying at some point in the future should register
**[immediately]{.underline}**. Registration in Grants.gov does not
require the organization to apply for a grant; it simply provides the
organization the required credentials so that the organization may apply
for a grant in the future. Registration is required only once.

**[REGISTRATION:]{.underline}**

GET STARTED NOW AND COMPLETE THE ONE-TIME REGISTRATION PROCESS TO BEGIN
SUBMITTING GRANT APPLICATIONS AS SOON AS YOU READ THIS.

You don't need to be registered to search or to begin selecting,
downloading and completing grant applications. Registration is required
to submit applications. Therefore, it is essential that your
organization be registered prior to attempting to submit a grant
application or your organization will not be able to do so. **Be sure to
complete the process early as the registration process may take some
time (anywhere from 5 days to 1 month).**

**There are three steps to the registration process:**

Step 1: Register your organization

Step 2: Register yourself as an Authorized Organization Representative

Step 3: Get authorized by your organization to submit grants

These instructions will walk you through the three basic registration
steps. Additional assistance is available at Grants.gov at
[www.grants.gov](../www.grants.gov). Individual assistance is available
at [http://www.grants.gov/Support](http://www.grants.gov/Support  ) or
1-800-518-4726. Grants.gov also provides a variety of support options
through online Help including Context-Sensitive Help, Online Tutorials,
FAQs, Training Demonstration, User Guide, and Quick Reference Guides.

Follow this checklist to complete your registration---

1\. Register Your Organization

\- Obtain your organization's Data Universal Number System (DUNS) number

\- Register your organization with Central Contractor Registry (CCR)

\- Identify your organization's E-Business POC (Point of Contact)

\- Confirm your organization's CCR "Marketing Partner ID Number (M-PIN)"
password

2\. Register Yourself as an Authorized Organization Representative (AOR)

\- Obtain your username and password

\- Register your username and password with Grants.gov

3\. Get Yourself Authorized as an AOR

\- Contact your E-Business POC to ensure your AOR status

\- Log in to Grants.gov to check your AOR status

The Grants.gov/Apply feature includes a simple, unified application
process to enable applicants to apply for grants online. The information
applicants need to understand and execute the steps is at
http://www.grants.gov/GetStarted. Applicants should read the Get Started
steps carefully. The site also contains registration checklists to help
you walk through the process. HRSA recommends that you download the
checklists and prepare the information requested before beginning the
registration process. Reviewing information required and assembling it
before beginning the registration process will save you time and make
the process faster and smoother.

**REGISTER YOUR ORGANIZATION**

Before you can apply for a grant via Grants.gov, your organization must
obtain a Data Universal Number System (DUNS) number and register early
with the Central Contractor Registry (CCR).

**Obtain your organization's DUNS number**

A DUNS number is a unique number that identifies an organization. It has
been adopted by the Federal government to help track how Federal grant
money is distributed. Ask your grant administrator or chief financial
officer to provide your organization's DUNS number.

\-**How do you do it**? If your organization does not have a DUNS
number, call the special Dun & Bradstreet hotline at 1-866-705-5711 to
receive one free of charge.

\- **How long will this take?** You will receive a DUNS number at the
conclusion of the phone call.

**Register your organization with CCR**

The CCR is the central government repository for organizations working
with the Federal government. Check to see if your organization is
already registered at the CCR website. If your organization is not
already registered, identify the primary contact who should register
your organization.

When your organization registers with CCR, it will be required to
designate an E-Business Point of Contact (E-Business POC). The designee
authorizes individuals to submit grant applications on behalf of the
organization and creates a special password called a Marketing Partner
ID Number (M-PIN) to verify individuals authorized to submit grant
applications for the organization.

\-**How do you do it?** Visit the CCR website at http://www.ccr.gov.
Check whether your organization is already registered or register your
organization right online. Be certain to enter an MPIN number during
this process as this is an optional field for the CCR registration but
mandatory for Grants.gov.

\- **How long will this take?** It may take a few days for you to
collect the information needed for your organization's registration, but
once you finish the registration process, you can move on to Step 2 the
very next business day. Note it will take up to a month for the total
registration- therefore this should be done as soon as possible.

**GET AUTHORIZED as an AOR by Your Organization**

The registration process is almost complete. All that remains is the
final step ---getting authorized. Even though you have registered, your
E-Business POC must authorize you so Grants.gov will know that you are
verified to submit applications.

\- **Obtain your E-Business POC authorization**

After your Authorized Organizational Representative (AOR) profile is
completed, your organization's E-Business POC will receive an email
regarding your requested AOR registration, with links and instructions
to authorize you as an AOR.

\- **How do you do it?** Instruct your E-Business POC to login to
Grants.gov at http://www.grants.gov/ForEbiz and enter your
organization's DUNS number and M-PIN. They will select you as an AOR
they wish to authorize and you will be verified to submit grant
applications.

\- **How long will this take?** It depends on how long it takes your
E-Business POC to log in and authorize your AOR status. You can check
your AOR status by logging in to Grants.gov at
http://www.grants.gov/ForApplicants.

**REGISTER YOURSELF as an Authorized Organization Representative (AOR)**

Once the CCR Registration is complete, your organization is finished
registering. You must now register yourself with Grants.gov and
establish yourself as an AOR, an individual authorized to submit grant
applications on behalf of your organization. There are two elements
required to complete this step --- both must be completed to move onto
Step 3.

1\. **Obtain your username and password**

In order to safeguard the security of your electronic information, and
to submit a Federal grant application via Grants.gov, you must first
obtain a username and password from the Grants.gov Credential Provider.

\- **How do you do it**? Just register with Grants.gov's Credential
Provider at http://www.grants.gov/Register1. You will need to enter your
organization's DUNS number to access the registration form. Once you
complete the registration form you will be given your username and you
will create your own password.

\- **How long will this take?** Same day. When you submit your
information you will receive your username and be able to create your
password.

**2. Register with Grants.gov**

Now that you have your username and password, allow about 30 minutes for
your data to transfer from the Credential Provider, then you must
register with Grants.gov to set up a short profile.

\> **How do you do it?** Simply visit http://www.grants.gov/Register2 to
register your username and password and set up your profile. Remember,
you will only be authorized for the DUNS number which you register in
your Grants.gov profile.

\> **How long will this take?** Same day. Your AOR profile will be
complete after you finish filling in the profile information and save
the information at Grants.gov.

You have now completed the registration process for Grants.gov. If you
are applying for a [new or competing continuation]{.underline} you may
find the application package through Grants.gov FIND. If you are filling
out a [non-competing continuation]{.underline} application you must
obtain the announcement number through your program office, and enter
this announcement number in the search field to pull up the application
form and related program guidance. Download the required forms and enter
your current grant number in the appropriate field to begin the
non-competing continuation application which you will then upload for
electronic submittal through Grants.gov. For continuation applications
which require submittal of performance measures electronically,
instructions are provided in the program guidance on how to enter the
HRSA electronic handbooks to provide this information.

**How to submit an electronic application to HRSA via Grants.gov/Apply**

a\. [Applying using Grants.gov.]{.underline} Grants.gov has a full set
of instructions on how to apply for funds on its website at
<http://www.grants.gov/CompleteApplication>. The following provides
simple guidance on what you will find on the Grants.gov/Apply site.
Applicants are encouraged to read through the page entitled, "Complete
Application Package" before getting started. See Appendix A for specific
information.

b\. [Customer Support]{.underline}. The grants.gov website provides
customer support via (800) 518-GRANTS (this is a toll-free number) or
through e-mail at support@grants.gov. The customer support center is
open from 7:00 a.m. to 9:00 p.m. Eastern time, Monday through Friday,
except federal holidays, to address grants.gov technology issues. For
technical assistance to program related questions, contact the number
listed in the Program Section of the program you are applying for.

**Timely Receipt Requirements and Proof of Timely Submission**

a\. Electronic Submission. All applications must be received by
www.grants.gov/Apply by 8:00 P.M. Eastern Time on the due date
established for each program.

Proof of timely submission is automatically recorded by Grants.gov. An
electronic time stamp is generated within the system when the
application is successfully received by Grants.gov. The applicant will
receive an acknowledgement of receipt and a tracking number from
Grants.gov with the successful transmission of their application.
Applicants should print this receipt and save it, along with facsimile
receipts for information provided by facsimile, as proof of timely
submission. When HRSA successfully retrieves the application from
Grants.gov, Grants.gov will provide an electronic acknowledgment of
receipt to the e-mail address of the AOR. Proof of timely submission
shall be the date and time that Grants.gov receives your application.

Applications received by grants.gov, after the established due date and
time for the program, will be considered late and will not be considered
for funding by HRSA. HRSA suggests that applicants submit their
applications during the operating hours of the Grants.gov Support Desk,
so that if there are questions concerning transmission, operators will
be available to walk you through the process. Submitting your
application during the Support Desk hours will also ensure that you have
sufficient time for the application to complete its transmission prior
to the application deadline. Applicants using dial-up connections should
be aware that transmission should take some time before Grants.gov
receives it. Grants.gov will provide either an error or a successfully
received transmission message. The Grants.gov Support desk reports that
some applicants abort the transmission because they think that nothing
is occurring during the transmission process. Please be patient and give
the system time to process the application. Uploading and transmitting
many files, particularly electronic forms with associated XML schemas,
will take some time to be processed.

Note the following additional information regarding submission of all
HRSA applications through Grants.gov:

• You must submit all documents electronically, including all
information typically included on the SF424 and all necessary assurances
and certifications.

• Your application must comply with any page limitation requirements
described in this program announcement.

• After you electronically submit your application, you will receive an
automatic acknowledgement from Grants.gov that contains a Grants.gov
tracking number. HRSA will retrieve your application from Grants.gov.

**Formal Submission of the Electronic Application**

Applications completed online are considered formally submitted when the
Authorizing Official electronically submits the application to HRSA
through Grants.gov. You must, however, ensure that a copy of the
SF-424/5161 Face Sheet must be printed, [signed,]{.underline} scanned,
and included with the electronic submission of your application as
Attachment 1.

Competitive applications will be considered as having met the deadline
if: (1) the application has been successfully transmitted electronically
by your organization's Authorizing Official through Grants.gov on or
before the deadline date and time, and (2) the signed SF-424/5161 Face
Sheet is included in the electronic submission of the application..

**Performance Measures for Competitive Applications**

Many HRSA guidances include specific data forms and require performance
measure reporting. If the completion of performance measure information
is indicated in this guidance, successful applicants receiving grant
funds will be required, within 30 days of the Notice of Grant Award
(NGA), to register in HRSA's Electronic Handbooks (EHBs) and
electronically complete the program specific data forms that appear in
this guidance. This requires the provision of budget breakdowns in the
financial forms based on the grant award amount, the project abstract
and other grant summary data, and objectives for the performance
measures.

**Performance Measures for Non-Competing Continuation Applications**

For applications which require submittal of performance measures
electronically through the completion of program specific data forms,
instructions will be provided both in the program guidance and through
an e-mail, notifying grantees of their responsibility to provide this
information, and providing instructions on how to do so.

[]{#__RefHeading___Toc179359597 .anchor}**Attachment A**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

[]{#__RefHeading___Toc179359598 .anchor}**PART 1 -- Performance Measure
for the *MCH National Child Death Review Policy and Resource Center
Program***

+-----------------------------------+-----------------+-----------------+
| **02 PERFORMANCE MEASURE**        | The percent of  |                 |
|                                   | MCHB customers  |                 |
| **Goal 1: Provide National        | (clients) of    |                 |
| Leadership for MCHB**             | MCHB programs   |                 |
|                                   | that are        |                 |
| **(Create a shared vision and     | satisfied with  |                 |
| goals for MCH)**                  | services        |                 |
|                                   | received from   |                 |
| **Level: National**               | MCHB supported  |                 |
|                                   | programs.       |                 |
| **Category: Client Satisfaction** |                 |                 |
+-----------------------------------+-----------------+-----------------+
| **GOAL**                          | To increase     |                 |
|                                   | responsiveness  |                 |
|                                   | of MCHB         |                 |
|                                   | sponsored       |                 |
|                                   | programs in     |                 |
|                                   | providing high  |                 |
|                                   | quality,        |                 |
|                                   | accessible, and |                 |
|                                   | culturally      |                 |
|                                   | competent       |                 |
|                                   | services, in a  |                 |
|                                   | timely fashion, |                 |
|                                   | to their target |                 |
|                                   | populations.    |                 |
+-----------------------------------+-----------------+-----------------+
|                                   |                 |                 |
+-----------------------------------+-----------------+-----------------+
| **MEASURE**                       | The percent of  |                 |
|                                   | MCHB customers  |                 |
|                                   | (clients) of    |                 |
|                                   | MCHB programs   |                 |
|                                   | that are        |                 |
|                                   | satisfied with  |                 |
|                                   | services        |                 |
|                                   | received from   |                 |
|                                   | MCHB supported  |                 |
|                                   | programs.       |                 |
+-----------------------------------+-----------------+-----------------+
|                                   |                 |                 |
+-----------------------------------+-----------------+-----------------+
| **DEFINITION**                    | **Numerator:**  |                 |
|                                   |                 |                 |
|                                   | Number of       |                 |
|                                   | unduplicated    |                 |
|                                   | clients of      |                 |
|                                   | selected        |                 |
|                                   | MCHB-funded     |                 |
|                                   | programs who    |                 |
|                                   | report being    |                 |
|                                   | either          |                 |
|                                   | satisfied or    |                 |
|                                   | very satisfied  |                 |
|                                   | with the        |                 |
|                                   | services        |                 |
|                                   | received during |                 |
|                                   | a given time    |                 |
|                                   | period.         |                 |
+-----------------------------------+-----------------+-----------------+
|                                   | *               |                 |
|                                   | *Denominator:** |                 |
|                                   |                 |                 |
|                                   | The total       |                 |
|                                   | number of       |                 |
|                                   | programs'       |                 |
|                                   | clients         |                 |
|                                   | surveyed who    |                 |
|                                   | received        |                 |
|                                   | services during |                 |
|                                   | the time        |                 |
|                                   | period.         |                 |
+-----------------------------------+-----------------+-----------------+
|                                   | **Units:** 100  | **Text:**       |
|                                   |                 | Percent         |
+-----------------------------------+-----------------+-----------------+
|                                   |                 |                 |
+-----------------------------------+-----------------+-----------------+
| **HEALTHY PEOPLE 2010 OBJECTIVE** | Related to      |                 |
|                                   | Healthy People  |                 |
|                                   | 2010 Objective  |                 |
|                                   | Goal 23 Public  |                 |
|                                   | Health          |                 |
|                                   | Infrastructure. |                 |
+-----------------------------------+-----------------+-----------------+
|                                   |                 |                 |
+-----------------------------------+-----------------+-----------------+
| **DATA SOURCE(S) AND ISSUES**     | Surveys of      |                 |
|                                   | customer        |                 |
|                                   | satisfaction    |                 |
|                                   | conducted by    |                 |
|                                   | ACSI at regular |                 |
|                                   | intervals for   |                 |
|                                   | each target     |                 |
|                                   | audience. There |                 |
|                                   | is a blanket    |                 |
|                                   | OMB approval    |                 |
|                                   | for these       |                 |
|                                   | surveys. Survey |                 |
|                                   | questions for   |                 |
|                                   | each target     |                 |
|                                   | population will |                 |
|                                   | be developed in |                 |
|                                   | conjunction     |                 |
|                                   | with ACSI.      |                 |
+-----------------------------------+-----------------+-----------------+
|                                   |                 |                 |
+-----------------------------------+-----------------+-----------------+
| **SIGNIFICANCE**                  | High quality,   |                 |
|                                   | accessible, and |                 |
|                                   | culturally      |                 |
|                                   | competent       |                 |
|                                   | services,       |                 |
|                                   | provided in a   |                 |
|                                   | timely fashion, |                 |
|                                   | can minimize    |                 |
|                                   | access barriers |                 |
|                                   | and enable      |                 |
|                                   | people to       |                 |
|                                   | obtain the      |                 |
|                                   | health care     |                 |
|                                   | services they   |                 |
|                                   | need, reducing  |                 |
|                                   | morbidity and   |                 |
|                                   | mortality. The  |                 |
|                                   | responsiveness  |                 |
|                                   | of MCHB funded  |                 |
|                                   | projects to     |                 |
|                                   | those needs     |                 |
|                                   | improves access |                 |
|                                   | and care.       |                 |
+-----------------------------------+-----------------+-----------------+

**Attachment A**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

[]{#__RefHeading___Toc179359599 .anchor}**PART 2 - Financial and
Demographic Data Elements**

> FORM 1: MCHB Project Budget Details
>
> FORM 2: Project Funding Profile
>
> FORM 4: Project Budget and Expenditures by Types of Services
>
> FORM 6: Maternal & Child Health Discretionary Grant Project Abstract
>
> FORM 7: Discretionary Grant Project Summary Data

Forms not included in the application guidance are not relevant to the
MCH National Child Death Policy and Resource Center Program.

**Attachment A**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

**FORM 1**

**MCHB PROJECT BUDGET DETAILS FOR FY 2008**

**1. MCHB GRANT AWARD AMOUNT** \$\_\_\_\_\_\_\_\_\_**\_**

**2. UNOBLIGATED BALANCE** \$\_\_\_\_\_\_\_\_\_**\_**

**3. MATCHING FUNDS** (Required: Yes \[ \] No \[ \] If yes, amount)
\$\_\_\_\_\_\_\_\_\_\_

> A. Local funds \$\_\_\_\_\_\_\_

B.  State funds \$\_\_\_\_\_\_\_

C.  Program Income \$\_\_\_\_\_\_\_

D.  Applicant/Grantee Funds \$\_\_\_\_\_\_\_

> E. Other funds \$\_\_\_\_\_\_\_

**4. OTHER PROJECT FUNDS** (Not included in 3 above) \$\_\_\_\_\_\_\_

> A. Local funds \$\_\_\_\_\_\_\_

B.  State funds \$\_\_\_\_\_\_\_

C.  Program Income (Clinical or Other) \$\_\_\_\_\_\_\_

D.  Applicant/Grantee Funds (includes in-kind) \$\_\_\_\_\_\_\_

> E. Other funds (including private sector, e.g., \$\_\_\_\_\_\_\_
>
> Foundations)

**5**. **TOTAL PROJECT FUNDS** (Total lines 1 through 4)
\$\_\_\_\_\_\_\_\_\_\_

**6. FEDERAL COLLABORATIVE FUNDS**

(Source(s) of additional Federal funds contributing to the project)

Other MCHB Funds (Do not repeat grant funds from Line 1)

> 1\) SPRANS \$\_\_\_\_\_\_\_\_
>
> 2\) CISS \$\_\_\_\_\_\_\_\_
>
> 3\) SSDI \$\_\_\_\_\_\_\_\_
>
> 4\) Abstinence Education \$\_\_\_\_\_\_\_\_
>
> 5\) Healthy Start \$\_\_\_\_\_\_\_\_

6\) EMSC \$\_\_\_\_\_\_\_\_

6)  Bioterrorism \$\_\_\_\_\_\_\_\_

7)  Traumatic Brain Injury \$\_\_\_\_\_\_\_\_

8)  State Title V Block Grant \$\_\_\_\_\_\_\_\_

9\) Other \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\$\_\_\_\_\_\_\_\_

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

Other HRSA Funds

> 1\) HIV/AIDS \$\_\_\_\_\_\_\_\_

2\) Primary Care \$\_\_\_\_\_\_\_\_

3\) Health Professions \$\_\_\_\_\_\_\_\_

4\) Other \_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_

Other Federal Funds

1\) CMS \$\_\_\_\_\_\_\_\_

2\) SSI \$\_\_\_\_\_\_\_\_

3\) Agriculture (WIC/other) \$\_\_\_\_\_\_\_\_

4\) ACF \$\_\_\_\_\_\_\_\_

5\) CDC \$\_\_\_\_\_\_\_\_

6\) SAMHSA \$\_\_\_\_\_\_\_\_

7\) NIH \$\_\_\_\_\_\_\_\_

8\) Education \$\_\_\_\_\_\_\_\_

9\) Other: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_

> \$\_\_\_\_\_\_\_\_
>
> \$\_\_\_\_\_\_\_\_

**7. TOTAL COLLABORATIVE FEDERAL FUNDS**
\$[\_\_\_\_\_\_\_\_]{.underline}

***Instructions for completing Form 1 are contained on the next page.***

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

**INSTRUCTIONS FOR COMPLETION OF FORM 1**

**MCH BUDGET DETAILS FOR FY 2008**

Line 1 Enter the amount of the Federal MCHB grant award for this
project.

Line 2 Enter the amount of carryover from the previous year's award, if
any (the unobligated balance).

Line 3 Indicate if matching funds are required by checking the
appropriate choice. If matching funds are required, enter the total
amount of the matching funds received or committed to the project. List
the amounts by source on lines 3A through 3D as appropriate. Do not
include "overmatch" funds. Any additional funds over and above the
amount required for matching purposes should be reported in Line 4.
Where appropriate, include the dollar value of in-kind contributions.

Line 4 Enter the amount of other funds received for the project, by
source on Lines 4A through 4E, specifying amounts from each source. Do
not include those amounts included in Line 3 above. Also include the
dollar value of in-kind contributions.

Line 5 Enter the sum of lines 1 through 4

Line 6 Enter the amount of other Federal funds received on the
appropriate lines (A.1 through C.9) **other** than the MCHB grant award
for the project. Such funds would include those from other Departments,
other components of the Department of Health and Human Services, or
other MCHB grants or contracts.

> Line 6C.1. Enter only project funds from the Center for Medicare and
> Medicaid Services. Exclude Medicaid reimbursement, which is considered
> Program Income and should be included on Line 3C or 4C.
>
> If lines 6A.10, 6B.4, or 6C.9 are utilized, specify the source(s) of
> the funds in the order of the amount provided, starting with the
> source of the most funds. If more space is required, add a footnote at
> the bottom of the page showing additional sources and amounts.

Line 7 Enter the sum of Lines 6A.1 through 6C.9.

**Attachment A (cont)**

OMB \# 0915-0298

EXPIRATION DATE: March 31, 2009

**FORM 2**

**PROJECT FUNDING PROFILE**

<table style="width:100%;">
<colgroup>
<col style="width: 1%" />
<col style="width: 11%" />
<col style="width: 7%" />
<col style="width: 1%" />
<col style="width: 7%" />
<col style="width: 1%" />
<col style="width: 6%" />
<col style="width: 1%" />
<col style="width: 7%" />
<col style="width: 1%" />
<col style="width: 6%" />
<col style="width: 1%" />
<col style="width: 7%" />
<col style="width: 1%" />
<col style="width: 7%" />
<col style="width: 1%" />
<col style="width: 7%" />
<col style="width: 1%" />
<col style="width: 7%" />
<col style="width: 1%" />
<col style="width: 7%" />
</colgroup>
<tbody>
<tr class="odd">
<td></td>
<td></td>
<td colspan="3"><u>FY_____</u></td>
<td></td>
<td colspan="3"><u>FY_____</u></td>
<td></td>
<td colspan="3"><u>FY_____</u></td>
<td></td>
<td colspan="3"><u>FY_____</u></td>
<td></td>
<td colspan="3"><u>FY_____</u></td>
</tr>
<tr class="even">
<td></td>
<td></td>
<td><u>Budgeted</u></td>
<td></td>
<td><u>Expended</u></td>
<td></td>
<td><u>Budgeted</u></td>
<td></td>
<td><u>Expended</u></td>
<td></td>
<td><u>Budgeted</u></td>
<td></td>
<td><u>Expended</u></td>
<td></td>
<td><u>Budgeted</u></td>
<td></td>
<td><u>Expended</u></td>
<td></td>
<td><u>Budgeted</u></td>
<td></td>
<td><u>Expended</u></td>
</tr>
<tr class="odd">
<td><strong>1</strong></td>
<td><p><u>MCHB Grant</u></p>
<p><u>Award</u> <u>Amount</u></p>
<p><em>Line 1, Form 2</em></p></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
</tr>
<tr class="even">
<td><strong>2</strong></td>
<td><p><u>Unobligated Balance</u></p>
<p><em>Line 2, Form 2</em></p></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
</tr>
<tr class="odd">
<td><strong>3</strong></td>
<td><p><u>Matching Funds</u></p>
<p><u>(If required)</u></p>
<p><em>Line 3, Form 2</em></p></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
</tr>
<tr class="even">
<td><strong>4</strong></td>
<td><p><u>Other Project Funds</u></p>
<p><em>Line 4, Form 2</em></p></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
</tr>
<tr class="odd">
<td><strong>5</strong></td>
<td><p><u>Total Project Funds</u></p>
<p><em>Line 5, Form 2</em></p></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
</tr>
<tr class="even">
<td><strong>6</strong></td>
<td><p><u>Total Federal Collaborative Funds</u></p>
<p><em>Line 7, Form 2</em></p></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
<td></td>
<td><strong>$</strong></td>
</tr>
</tbody>
</table>

***Instructions for completing Form 2 are contained on the next page.***

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

**INSTRUCTIONS FOR THE COMPLETION OF FORM 2**

**PROJECT FUNDING PROFILE**

This form is intended to provide "at a glance" funding data on the
estimated budgeted amounts and actual expended amounts of an MCH
project.

Complete all required data cells. If an actual number is not available,
use an estimate. Explain all estimates in a footnote.

For each fiscal year, the data in the columns labeled ***Budgeted*** on
this form should contain the same figures that appear on the Application
Face Sheet (SF-424) and Lines 1 through 7 of Form 1. The lines under the
columns labeled ***Expended*** should contain the actual amounts
expended for each grant year that has been completed.

**Attachment A (cont**)

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

**FORM 4**

**PROJECT BUDGET AND EXPENDITURES**

**BY TYPES OF SERVICES\***

**FY \_\_\_\_\_ FY \_\_\_\_\_**

**[TYPES OF SERVICES]{.underline} [Budgeted]{.underline}
[Expended]{.underline} [Budgeted]{.underline} [Expended]{.underline}**

**I. [Direct Health Care Services]{.underline}** \$ \$ \$
\$\_\_\_\_\_\_\_\_

> (Basic Health Services and Health
>
> Services for CSHCN.)

**II. [Enabling Services]{.underline}** \$ \$ \$ \$\_\_\_\_\_\_\_\_

> (Transportation, Translation,

Outreach, Respite Care, Health

> Education, Family Support Services,

Purchase of Health Insurance,

> Case Management, and Coordination
>
> with Medicaid, WIC, and Education.)

**III.** **[Population-Based Services]{.underline}** \$ \$ \$
\$\_\_\_\_\_\_\_\_

> (Newborn Screening, Lead Screening,
>
> Immunization, Sudden Infant Death
>
> Syndrome Counseling, Oral Health,
>
> Injury Prevention, Nutrition, and

Outreach/Public Education.)

**IV.** **[Infrastructure Building Services]{.underline}** \$ \$ \$
\$\_\_\_\_\_\_\_\_

> (Needs Assessment, Evaluation, Planning,
>
> Policy Development, Coordination,
>
> Quality Assurance, Standards Development,
>
> Monitoring, Training, Applied Research,

Systems of Care, and Information Systems.)

**V. TOTAL \$ \$ \$ \$[\_\_\_\_\_\_\_\_]{.underline}**

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

> **INSTRUCTIONS FOR THE COMPLETION OF FORM 4**

**PROJECT BUDGET AND EXPENDITURES BY TYPES OF SERVICE**S

Complete all required data cells. If an actual number is not available,
make an estimate. Please explain all estimates in a footnote.
Administrative dollars should be allocated to the appropriate level(s)
of the pyramid on lines I, II, II or IV. If an estimate of
administrative funds use is necessary, one method would be to allocate
those dollars to Lines I, II, III and IV at the same percentage as
program dollars are allocated to Lines I through IV.

Note: Lines I, II and II are for projects providing services. If grant
funds are used to build the infrastructure for direct care delivery,
enabling or population-based services, these amounts should be reported
in Line IV (i.e., building data collection capacity for newborn hearing
screening).

Line I [Direct Health Care Services]{.underline} - enter the budgeted
and expended amounts for the appropriate fiscal year completed and
budget estimates only for all other years.

> **Direct Health Care Services** are those services generally delivered
> one-on-one between a health professional and a patient in an office,
> clinic or emergency room which may include primary care physicians,
> registered dietitians, public health or visiting nurses, nurses
> certified for obstetric and pediatric primary care, medical social
> workers, nutritionists, dentists, sub-specialty physicians who serve
> children with special health care needs, audiologists, occupational
> therapists, physical therapists, speech and language therapists,
> specialty registered dietitians. Basic services include what most
> consider ordinary medical care, inpatient and outpatient medical
> services, allied health services, drugs, laboratory testing, x-ray
> services, dental care, and pharmaceutical products and services. State
> Title V programs support - by directly operating programs or by
> funding local providers - services such as prenatal care, child health
> including immunizations and treatment or referrals, school health and
> family planning. For CSHCN, these services include specialty and
> sub-specialty care for those with HIV/AIDS, hemophilia, birth defects,
> chronic illness, and other conditions requiring sophisticated
> technology, access to highly trained specialists, or an array of
> services not generally available in most communities.

Line II [Enabling Services]{.underline} - enter the budgeted and
expended amounts for the appropriate fiscal year completed and budget
estimates only for all other years.

> **Enabling Services** allow or provide for access to and the
> derivation of benefits from, the array of basic health care services
> and include such things as transportation, translation services,
> outreach, respite care, health education, family support services,
> purchase of health insurance, case management, coordination of with
> Medicaid, WIC and educations. These services are especially required
> for the low income, disadvantaged, geographically or culturally
> isolated, and those with special and complicated health needs. For
> many of these individuals, the enabling services are essential - for
> without them access is not possible. Enabling services most commonly
> provided by agencies for CSHCN include transportation, care
> coordination, translation services, home visiting, and family
> outreach. Family support activities include parent support groups,
> family training workshops, advocacy, nutrition and social work.

Line III [Population-Based Services]{.underline} - enter the budgeted
and expended amounts for the appropriate fiscal year completed and
budget estimates only for all other years.

> **Population Based Services** are preventive interventions and
> personal health services, developed and available for the entire MCH
> population of the State rather than for individuals in a one-on-one
> situation. Disease prevention, health promotion, and Statewide
> outreach are major components. Common among these services are newborn
> screening, lead screening, immunization, Sudden Infant Death Syndrome
> counseling, oral health, injury prevention, nutrition and
> outreach/public education. These services are

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

> **INSTRUCTIONS FOR THE COMPLETION OF FORM 4 (cont)**

**PROJECT BUDGET AND EXPENDITURES BY TYPES OF SERVICE**S

> generally available whether the mother or child receives care in the
> private or public system, in a rural clinic or an HMO, and whether
> insured or not.

Line IV [Infrastructure Building Services]{.underline} - enter the
budgeted and expended amounts for the appropriate fiscal year completed
and budget estimates only for all other years.

> **Infrastructure Building Services** are the base of the MCH pyramid
> of health services and form its foundation. They are activities
> directed at improving and maintaining the health status of all women
> and children by providing support for development and maintenance of
> comprehensive health services systems and resources including
> development and maintenance of health services standards/guidelines,
> training, data and planning systems. Examples include needs
> assessment, evaluation, planning, policy development, coordination,
> quality assurance, standards development, monitoring, training,
> applied research, information systems and systems of care. In the
> development of systems of care it should be assured that the systems
> are family centered, community based and culturally competent.

Line V [Total]{.underline} -- enter the total amounts for each column,
budgeted for each year and expended for each year completed.

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

**FORM 6**

**MATERNAL & CHILD HEALTH DISCRETIONARY GRANT**

**PROJECT ABSTRACT**

**FOR FY 2008**

**PROJECT:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**I. PROJECT IDENTIFIER INFORMATION**

1\. Project Title:

> 2\. Project Number:
>
> 3\. E-mail address:

**II. BUDGET**

1\. MCHB Grant Award \$\_\_\_\_\_\_\_\_\_\_\_\_\_

(Line 1, Form 2)

2\. Unobligated Balance \$\_\_\_\_\_\_\_\_\_\_\_\_\_

(Line 2, Form 2)

3\. Matching Funds (if applicable) \$\_\_\_\_\_\_\_\_\_\_\_\_\_

> (Line 3, Form 2)

4\. Other Project Funds \$\_\_\_\_\_\_\_\_\_\_\_\_\_

> (Line 4, Form 2)

5\. Total Project Funds \$\_\_\_\_\_\_\_\_\_\_\_\_\_

> (Line 5, Form 2)

**III. TYPE(S) OF SERVICE PROVIDED (Choose all that apply)**

\[ \] Direct Health Care Services

> \[ \] Enabling Services
>
> \[ \] Population-Based Services
>
> \[ \] Infrastructure Building Services

IV. **PROJECT DESCRIPTION OR EXPERIENCE TO DATE**

> A. Project Description

1.  Problem (in 50 words, maximum):

2.  Goals and Objectives: (List up to 5 major goals and time-framed
    objectives per goal for the project)

> Goal 1:

Objective 1:

Objective 2:

Goal 2:

Objective 1:

Objective 2:

Goal 3:

Objective 1:

Objective 2:

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

Goal 4:

Objective 1:

Objective 2:

Goal 5:

Objective 1:

Objective 2:

3.  Activities planned to meet project goals

4.  Specify the primary *Healthy People 2010* objectives(s) (up to
    three) which this project addresses:

> a\.
>
> b\.
>
> c\.

5\. Coordination (List the State, local health agencies or other
organizations involved in the project and their roles)

> 6\. Evaluation (briefly describe the methods which will be used to
> determine whether process and outcome objectives are met)

B.  Continuing Grants ONLY

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1.  Experience to Date (For continuing projects ONLY):

2.  Website URL and annual number of hits

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V.  **KEY WORDS**

**VI. ANNOTATION**

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

> **NSTRUCTIONS FOR THE COMPLETION OF FORM 6**

**PROJECT ABSTRACT**

**NOTE:** All information provided should fit into the space provided in
the form. The completed form should be no more than 3 pages in length.
Where information has previously been entered in forms 1 through 5, the
information will automatically be transferred electronically to the
appropriate place on this form.

**Section I -- Project Identifier Information**

Project Title: List the appropriate shortened title for the project.

Project Number: This is the number assigned to the project when funded,
and will, for new projects, be filled in later.

E-mail address: Include electronic mail addresses

**Section II -- Budget -** These figures will be transferred from Form
1, Lines 1 through 5.

**Section III - Types of Services**

Indicate which type(s) of services your project provides, checking all
that apply (consistent with Form 5)

**Section IV -- Program Description OR Current Status (DO NOT EXCEED THE
SPACE PROVIDED)**

A. New Projects only are to complete the following items:

1.  A brief description of the project and the problem it addresses such
    as preventive and primary care services for pregnant women, mothers,
    and infants; preventive and primary care services for children; and
    services for Children with Special Health Care Needs.

2.  Up to 5 goals of the project, in priority order. Examples are: To
    reduce the barriers to the delivery of care for pregnant women, to
    reduce the infant mortality rate for minorities and "services or
    system development for children with special healthcare needs." MCHB
    will capture annually every project's top goals in an information
    system for comparison, tracking, and reporting purposes; you must
    list at least 1 and no more than 5 goals. For each goal, list the
    two most important objectives. The objective must be specific (i.e.,
    decrease incidence by 10%) and time limited (by 2005).

3.  List the primary Healthy people 2010 goal(s) that the project
    addresses.

4.  Describe the programs and activities used to attain the goals and
    objectives, and comment on innovation, cost, and other
    characteristics of the methodology, proposed or are being
    implemented. Lists with numbered items can be used in this section.

5.  Describe the coordination planned and carried out, in the space
    provided, if applicable, with appropriate State and/or local health
    and other agencies in areas(s) served by the project.

6.  Briefly describe the evaluation methods that will be used to assess
    the success of the project in attaining its goals and objectives.

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```
B.  For continuing projects ONLY:

```{=html}
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```
1.  Provide a brief description of the major activities and
    accomplishments over the past year (not to exceed 200 words).

2.  Provide website and number of hits annually, if applicable.

**Section V -- Key Words**

> Key words describe the project, including populations served. Choose
> key words from the included list.

**Section VI -- Annotation**

> Provide a three- to five-sentence description of your project that
> identifies the project's purpose, the needs and problems, which are
> addressed, the goals and objectives of the project, the activities,
> which will be used to attain the goals, and the materials, which will
> be developed.

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

**FORM 7**

**DISCRETIONARY GRANT PROJECT**

**SUMMARY DATA**

1.  **Project Service Focus**

> \[ \] Urban/Central City \[ \] Suburban \[ \] Metropolitan Area (city
> & suburbs)
>
> \[ \] Rural \[ \] Frontier \[ \] Border (US-Mexico)

2.  **Project Scope**

> \[ \] Local \[ \] Multi-county \[ \] Statewide
>
> \[ \] Regional \[ \] National

3.  **Grantee Organization Type**

> \[ \] State Agency

\[ \] Community Government Agency

\[ \] School District

\[ \] University/Institution Of Higher Learning (Non-Hospital Based)

\[ \] Academic Medical Center

\[ \] Community-Based Non-Governmental Organization (Health Care)

\[ \] Community-Based Non-Governmental Organization (Non-Health Care)

\[ \] Professional Membership Organization (Individuals Constitute Its
Membership)

\[ \] National Organization (Other Organizations Constitute Its
Membership)

\[ \] National Organization (Non-Membership Based)

\[ \] Independent Research/Planning/Policy Organization

\[ \] Other
**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

4.  **Project Infrastructure Focus** (from MCH Pyramid) if applicable

\[ \] Guidelines/Standards Development And Maintenance

\[ \] Policies And Programs Study And Analysis

\[ \] Synthesis Of Data And Information

\[ \] Translation Of Data And Information For Different Audiences

\[ \] Dissemination Of Information And Resources

\[ \] Quality Assurance

\[ \] Technical Assistance

\[ \] Training

\[ \] Systems Development

\[ \] Other

**5. Products and Dissemination**

  -------------------------------------------------------- --------------
  **PRODUCTS**                                             **NUMBER**

  Peer reviewed Journal Article                            

  Book/Chapter                                             

  Report/Monograph                                         

  Presentation                                             

  Doctoral Dissertation                                    

  Other:                                                   
  -------------------------------------------------------- --------------

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

**6. Demographic Characteristics of Project Participants for Clinical
Services Projects**

+-----------+--------+------+--------+--------+-------+-------+-----+---+
|           | **RACE |      |        |        |       | **E   |     |   |
|           | (In    |      |        |        |       | THNIC |     |   |
|           | dicate |      |        |        |       | ITY** |     |   |
|           | all    |      |        |        |       |       |     |   |
|           | that   |      |        |        |       |       |     |   |
|           | ap     |      |        |        |       |       |     |   |
|           | ply)** |      |        |        |       |       |     |   |
+===========+========+======+========+========+=======+=======+=====+===+
|           | Am     | A    | Black  | Native | White | His   | Not |   |
|           | erican | sian | or     | Ha     |       | panic | Hi  |   |
|           | Indian |      | A      | waiian |       | or    | spa |   |
|           | or     |      | frican | or     |       | L     | nic |   |
|           | Alaska |      | Am     | Other  |       | atino |     |   |
|           | Native |      | erican | P      |       |       | or  |   |
|           |        |      |        | acific |       |       | Lat |   |
|           |        |      |        | Is     |       |       | ino |   |
|           |        |      |        | lander |       |       |     |   |
+-----------+--------+------+--------+--------+-------+-------+-----+---+
| Pregnant  |        |      |        |        |       |       |     |   |
| Women     |        |      |        |        |       |       |     |   |
+-----------+--------+------+--------+--------+-------+-------+-----+---+
| Children  |        |      |        |        |       |       |     |   |
+-----------+--------+------+--------+--------+-------+-------+-----+---+
| Children  |        |      |        |        |       |       |     |   |
| with      |        |      |        |        |       |       |     |   |
| Special   |        |      |        |        |       |       |     |   |
| Health    |        |      |        |        |       |       |     |   |
| Care      |        |      |        |        |       |       |     |   |
| Needs     |        |      |        |        |       |       |     |   |
+-----------+--------+------+--------+--------+-------+-------+-----+---+
| Women     |        |      |        |        |       |       |     |   |
|           |        |      |        |        |       |       |     |   |
| (Not      |        |      |        |        |       |       |     |   |
| Pregnant) |        |      |        |        |       |       |     |   |
+-----------+--------+------+--------+--------+-------+-------+-----+---+
| Other     |        |      |        |        |       |       |     |   |
+-----------+--------+------+--------+--------+-------+-------+-----+---+
| TOTALS    |        |      |        |        |       |       |     |   |
+-----------+--------+------+--------+--------+-------+-------+-----+---+

######### **Clients' Primary Language(s)**

######### \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

######### **Resource/TA and Training Centers ONLY**

######### **Answer all that apply.**

a.  Characteristics of Primary Intended Audience(s)

> \[ \] Policy Makers/Public Servants
>
> \[ \] Consumers

\[ \] Providers/Professionals

b\. Number of Requests Received/Answered: \_\_\_/\_\_\_\_

c.  Number of Continuing Education credits provided: \_\_\_\_\_\_\_

d.  Number of Individuals/Participants Reached: \_\_\_\_\_\_\_

e.  Number of Organizations Assisted: \_\_\_\_\_\_\_

f.  Major Type of TA or Training Provided:

> \[ \] continuing education courses,

\[ \] workshops,

\[ \] on-site assistance,

\[ \] distance learning classes

\[ \] other

**Attachment A (cont)**

**OMB \# 0915-0298**

**Expiration date:  March 31, 2009**

**INSTRUCTIONS FOR THE COMPLETION OF FORM 7**

**PROJECT SUMMARY**

**NOTE:** All information provided should fit into the space provided in
the form. Where information has previously been entered in forms 2
through 9, the information will automatically be transferred
electronically to the appropriate place on this form.

**Section 1 -- Project Service Focus**

> Select all that apply

**Section 2 -- Project Scope**

> Choose the one that best applies to your project.

**Section 3 -- Grantee Organization Type**

> Choose the one that best applies to your organization.

**Section 4 -- Project Infrastructure Focus**

> If applicable, choose all that apply.

**Section 5 -- Products and Dissemination**

> Indicate the number of each type of product resulting from the
> project.

**Section 6 -- Demographic Characteristics of Project Participants (for
Clinical Services Projects)\***

> Please fill in each of the cells as appropriate.

**Section 7 -- Clients Primary Language(s) (for Clinical Services
Projects)\***

> Indicate which languages your clients speak as their primary language,
> other than English. List up to three.

**Section 8 -- Resource/TA and Training Centers (Only)\***

> Answer all that apply.

**\* Sections 6, 7 and 8 are not applicable to grantees of the *MCH
National Child Death Review Policy and Resource Center Program..***