**Dispensing/Vaccination Supervisor Job Action Sheet**

**The objective of the Dispensing/Vaccination Supervisor is to assure
that the overall purpose and function of their area operates and is
maintained appropriately.**

**Qualifications:** Licensed Pharmacist, Registered Nurse/Nurse
Practitioner who is practicing under protocol, or Physician.

**Reports To:** Operations Section Chief

**Supervises:** Dispensing/Vaccination Staff

**Immediate Actions**

-   Arrive at assigned site 2.5 hours prior to start time and check in.

-   Receive briefing from Operations Section Chief.

-   Wear proper ID/Vest.

-   Review POD Manual.

-   Review this Job Action Sheet.

-   Learn site surroundings for work stations, offices, lavatories,
    first aid and break rooms, and understand role.

-   Review dispensing site organizational chart.

-   Assist in setting up dispensing site operation.

-   Ensure that all supply, equipment and staffing levels are
    appropriate for each area of responsibility at the beginning and end
    of each shift and requests additional resources as required.

-   Ensure appropriate span of control. If necessary identify line
    leaders.

-   Distribute Job Action Sheets to your dispensing/vaccination staff.

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-   Brief staff upon arrival and at regular intervals. Briefings
    include:

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-   the communications protocol

-   a facility overview including locations of stations, restrooms,
    break rooms, emergency exits, etc.

-   an overview of pertinent or unique cultural or local considerations

-   specific duty assignments

-   any news or updates on the situation

-   instructions or changes to instructions regarding chain of command,
    shifts, shift change procedure, schedules, etc

-   the schedule for the next briefing.

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-   Establishes chain of command and performance expectations:

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-   The staff reports to and takes instructions from you.

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-   Questions, problems or incidents are reported to you.

-   To ensure consistency in performance and information at the site,
    the staff does not make decisions on their own other than those
    listed in the position checklist.

    -   Provide staff with checklists, information sheets, educational
        material (scripts), and recording documents.

**Continuous Actions**

-   Directs all dispensing operations.

-   Serves as a clinical and technical resource for dispensing area.

-   Ensures dispensing protocols are followed.

-   Ensures information provided is consistent at all dispensing
    stations.

-   Coordinate with Logistics Section Chief and Supply Unit Team Leader
    to monitor and maintain adequate SNS inventory.

-   Verifies data on report for medication dispensed, SNS inventory on
    hand, and number of medical screening forms collected. Annotates
    discrepancies & submits report to the Operations Section Chief.

-   Coordinates with the Supply Staff to arrange a continuous supply of
    drug information sheets, extra medical screening forms, disease
    information to support the dispensing process.

-   Assures proper set up, implementation, and breakdown of dispensing
    area.

-   Maintains smooth flow of operations within the dispensing area.

-   Ensures that all supply, equipment and staffing levels are
    appropriate for area(s) of responsibility at the beginning and end
    of each shift and requests additional resources as required.

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-   Maintain a constant presence in your area of leadership.

-   Report any security/safety issues immediately to the Operations
    Section Chief and/or Safety Officer. Documents any incidents
    appropriately.

-   Participate in, and conduct, staff briefing(s) as scheduled by the
    Operations Section Chief.

-   Document all actions and decisions.

**Final Actions**

-   Brief on-coming Supervisor.

-   Review and confirm staffing levels for next shift.

-   Ensure that all records and reports are turned in to the Operations
    Section Chief.

-   Participate in debriefing meetings, as required.

-   Assist with restocking and/or tearing down work stations at the end
    of shift.

-   Sign out and turn in all equipment in designated area.