**Health & Safety Record/Document Management Requirements**

**Final rev1 (11/14/05)**

+---+------------+-------------------+-------+---------------+----------+
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+===+============+===================+=======+===============+==========+
|   | Topic /    | Record            | For   | BNL Site      | Res      |
|   | Series     | Description       | emost | Specific File | ponsible |
|   | Title      |                   | Ad    | Plan          | Party    |
|   |            |                   | dress |               |          |
|   |            |                   |       | DOE Retention |          |
|   |            |                   |       | DOE Retention |          |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **Oc       | The written OSH   | A\    | ADM-16.1.1    | Line     |
| . | cupational | program of an     | |ADM/ | Permanent     | Orga     |
|   | Health &   | organization.     | 1000- |               | nization |
|   | Safety     |                   | 15-37 |               | Replace  |
|   | (OHSAS     | **CONTROLLED      |       |               | this     |
|   | 18001)     | DOCUMENT**        |       |               | entry    |
|   | Management |                   |       |               | with the |
|   | System     |                   |       |               | File     |
|   | D          |                   |       |               | Owner    |
|   | escription |                   |       |               | and      |
|   | (Manual)** |                   |       |               | Location |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **Oc       | Annual list of    | A\    | ADM-16.1.2 -  | Line     |
| . | cupational | targets &         | |ADM/ | Cut off at    | Orga     |
|   | Health &   | objectives and    | 1000- | the end of    | nization |
|   | Safety     | performance       | 17-06 | each fiscal   | Replace  |
|   | (OHSAS     | indicators for    |       | year. Destroy | this     |
|   | 18001)     | the improvement   |       | 5 years after | entry    |
|   | Management | of the OSH        |       | cutoff.       | with the |
|   | Plans**    | program of an     |       |               | File     |
|   |            | organization.     |       |               | Owner    |
|   |            |                   |       |               | and      |
|   |            | **CONTROLLED      |       |               | Location |
|   |            | DOCUMENT**        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 3 | **OSH      | Records verifying | A\    | ADM-16.1.2 -  | Line     |
| . | 18001      | organizational    | |ADM/ | Cut off at    | Orga     |
|   | Support    | compliance with   | 1000- | the end of    | nization |
|   | and Risk   | the OSH 18001     | 17-16 | each fiscal   | Replace  |
|   | A          | program.          |       | year. Destroy | this     |
|   | ssessments | **Central file    |       | 5 years after | entry    |
|   | Files**    | for** task lists  |       | cutoff.       | with the |
|   |            | and **JRA/ FRA**  |       |               | File     |
|   |            | [risk             |       |               | Owner    |
|   |            | assessm           |       |               | and      |
|   |            | ents]{.underline} |       |               | Location |
|   |            |                   |       |               |          |
|   |            | **CONTROLLED      |       |               |          |
|   |            | DOCUMENT**        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 4 | **OSH      | Documentation of  | A\    | ADM-16.1.2 -  | Line     |
| . | Management | presentations to  | |ADM/ | Cut off at    | Orga     |
|   | Reviews    | senior management | 1000- | the end of    | nization |
|   | and OSH    | on the actions    | 17-16 | each fiscal   | Replace  |
|   | Records of | and status of the |       | year. Destroy | this     |
|   | Decision   | organizations OSH |       | 5 years after | entry    |
|   | D          | program.          |       | cutoff.       | with the |
|   | ocuments** |                   |       |               | File     |
|   |            |                   |       |               | Owner    |
|   |            |                   |       |               | and      |
|   |            |                   |       |               | Location |
+---+------------+-------------------+-------+---------------+----------+
| 5 | **OSH      | Self Assessment   | A     | ADM-22.1.A.2  | Line     |
| . | Internal   | Plan, Internal    | /ADM/ | Destroy after | Orga     |
|   | As         | Assessment        | 1000- | 10 years      | nization |
|   | sessments/ | Results of an     | 20-03 |               | Replace  |
|   | Audits**   | organization.     |       |               | this     |
|   |            |                   |       |               | entry    |
|   |            |                   |       |               | with the |
|   |            |                   |       |               | File     |
|   |            |                   |       |               | Owner    |
|   |            |                   |       |               | and      |
|   |            |                   |       |               | Location |
+---+------------+-------------------+-------+---------------+----------+
| 6 | **WOSH     | Agenda, minutes,  | A     | ADM-16.8.B.1  | Line     |
| . | Committee  | attendance,       | /ADM/ | 3 years       | Orga     |
|   | Records**  | presentations,    | 1000- |               | nization |
|   |            | etc.) for the     | 15-21 |               | Replace  |
|   |            | Safety & Health   |       |               | this     |
|   |            | committee with    |       |               | entry    |
|   |            | worker            |       |               | with the |
|   |            | representation of |       |               | File     |
|   |            | an organization.  |       |               | Owner    |
|   |            |                   |       |               | and      |
|   |            |                   |       |               | Location |
+---+------------+-------------------+-------+---------------+----------+
| 7 | **Training | Records for       | A\    | ADM           | Line     |
| . | for        | environmental     | |ADM/ | -1.29.2.A.2 - | Orga     |
|   | OHSAS18001 | safety & health   | 1000- | Transfer to a | nization |
|   | at the     | training such as  | 01-22 | federal       | Replace  |
|   | or         | manuals,          |       | records       | this     |
|   | ganization | syllabuses, and   |       | center after  | entry    |
|   | level**    | other training    |       | last session. | with the |
|   |            | aids; description |       | Destroy 75    | File     |
|   |            | of course         |       | years after   | Owner    |
|   |            | content;          |       | transfer.     | and      |
|   |            | examination       |       |               | Location |
|   |            | documentation,    |       |               |          |
|   |            | attendance        |       |               |          |
|   |            | rosters;          |       |               |          |
|   |            | documentation of  |       |               |          |
|   |            | required          |       |               |          |
|   |            | performance, &    |       |               |          |
|   |            | lesson plans.     |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 8 | **Local    | Contains Local    | A\    | ADM-18.27 -   | Line     |
| . | Emergency  | Emergency         | |ADM/ | Destroy 3     | Orga     |
|   | Planning** | Response Plan     | 1000- | years after   | nization |
|   | documents  | generated for     | 17-23 | issuance of a | Replace  |
|   |            | each building at  |       | new plan or   | this     |
|   |            | BNL. It may       |       | directive.    | entry    |
|   |            | contain the       |       |               | with the |
|   |            | original plan,    |       |               | File     |
|   |            | procedures for an |       |               | Owner    |
|   |            | emergency         |       |               | and      |
|   |            | situation,        |       |               | Location |
|   |            | locations of      |       |               |          |
|   |            | emergency shut    |       |               |          |
|   |            | offs, building    |       |               |          |
|   |            | floor plans,      |       |               |          |
|   |            | in/out door       |       |               |          |
|   |            | assembly areas    |       |               |          |
|   |            | and evacuation    |       |               |          |
|   |            | zone.             |       |               |          |
|   |            |                   |       |               |          |
|   |            | **CONTROLLED      |       |               |          |
|   |            | DOCUMENT**        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 9 | *          | Plans posted at   | B\    | ENV-1.B.1 -   | Line     |
| . | *Emergency | the 90-day areas. | |ENV/ | destroy 3     | Orga     |
|   | C          | Consists of the   | 2000- | years after   | nization |
|   | ontingency | emergency         | 01-02 | issuance of a | Replace  |
|   | Plans**    | response plans,   |       | new plan      | this     |
|   |            | which identify    |       |               | entry    |
|   |            | environmental and |       |               | with the |
|   |            | safety hazards at |       |               | File     |
|   |            | a facility and    |       |               | Owner    |
|   |            | surrounding       |       |               | and      |
|   |            | areas. The plan   |       |               | Location |
|   |            | lists phone       |       |               |          |
|   |            | location, name of |       |               |          |
|   |            | contact, and      |       |               |          |
|   |            | diagram of        |       |               |          |
|   |            | pertinent area.   |       |               |          |
|   |            |                   |       |               |          |
|   |            | **CONTROLLED      |       |               |          |
|   |            | DOCUMENT**        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **Tier 1** | Records of        | A\|   | ADM-18.9 -    | Line     |
| 0 | Facility   | routine safety    | ADM-1 | Cut off at    | Orga     |
| . | Safety     | inspections.      | 000-1 | the end of    | nization |
|   | I          |                   | 7-37. | the fiscal    | Replace  |
|   | nspections |                   |       | year. Destroy | this     |
|   |            |                   |       | 75 years      | entry    |
|   |            |                   |       | after         | with the |
|   |            |                   |       | di            | File     |
|   |            |                   |       | scontinuation | Owner    |
|   |            |                   |       | of the        | and      |
|   |            |                   |       | facility.     | Location |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **Safety   | Documentation of  | B\    | ENV-1.B.4.B - | Line     |
| 1 | Assessment | safety analysis   | |ENV/ | Review        | Orga     |
| . | Documents  | reports relating  | 2000- | annually.     | nization |
|   | & Safety   | to facilities.    | 01-04 | Cutoff when   | Replace  |
|   | Analysis   | Records relating  |       | superseded,   | this     |
|   | Reports**  | to health, safety |       | obsolete, or  | entry    |
|   |            | & environmental   |       | cancelled.    | with the |
|   |            | issues. Records   |       | Destroy 25    | File     |
|   |            | should include    |       | years after   | Owner    |
|   |            | related DOE       |       | cutoff        | and      |
|   |            | Safety Evaluation |       |               | Location |
|   |            | Report.           |       |               |          |
|   |            | **CONTROLLED      |       |               |          |
|   |            | DOCUMENT**        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **Work     | Consists of work  | A\    | ADM-18.37 -   | Line     |
| 2 | Planning   | planning &        | |ADM/ | Destroy 75    | Orga     |
| . | and        | control           | 1000- | years after   | nization |
|   | Control    | documentation. It | 17-28 | the date of   | Replace  |
|   | Docu       | includes the      |       | the permit.   | this     |
|   | mentation- | original, signed  |       |               | entry    |
|   | (Work      | work permit, the  |       |               | with the |
|   | Permits)** | job tracking log  |       |               | File     |
|   |            | & the control     |       |               | Owner    |
|   |            | procedures.       |       |               | and      |
|   |            |                   |       |               | Location |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **Non      | Safe work permits | A\    | ADM-18.37 -   | Line     |
| 3 | Ra         | granting approval | |ADM/ | Destroy 75    | Orga     |
| . | diological | for employees to  | 1000- | years after   | nization |
|   | Permits**  | work on a         | 17-35 | the date of   | Replace  |
|   |            | potentially       |       | the permit    | this     |
|   |            | hazardous job or  |       |               | entry    |
|   |            | area. Includes    |       |               | with the |
|   |            | confined space,   |       |               | File     |
|   |            | working on or     |       |               | Owner    |
|   |            | near energized    |       |               | and      |
|   |            | equipment,        |       |               | Location |
|   |            | digging,          |       |               |          |
|   |            | cutting/welding   |       |               |          |
|   |            | and penetration   |       |               |          |
|   |            | permits. Permits  |       |               |          |
|   |            | contain job       |       |               |          |
|   |            | descriptions,     |       |               |          |
|   |            | instructions to   |       |               |          |
|   |            | workers &         |       |               |          |
|   |            | approval          |       |               |          |
|   |            | signature of      |       |               |          |
|   |            | responsible       |       |               |          |
|   |            | supervision.      |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **Ex       | Contains high     | A\    | ADM-18.35.B - | Line     |
| 4 | perimental | level safety      | |ADM/ | EPI\--        | Orga     |
| . |  Safety ** | review            | 1000- | Destroy 5     | nization |
|   |            | documentation,    | 17-27 | years after   | Replace  |
|   | **Reviews  | which             |       | the date of   | this     |
|   | for        | demonstrates that |       | completion of | entry    |
|   | Science &  | control systems,  |       | either a task | with the |
|   | technology | utilized in       |       | or            | File     |
|   | Machines   | operations, have  |       | performance   | Owner    |
|   | in NSLS    | the capability    |       | of an         | and      |
|   | and CAD**  | for safe use.     |       | activity or   | Location |
|   |            |                   |       | action for    |          |
|   |            |                   |       | which the     |          |
|   |            |                   |       | documentation |          |
|   |            |                   |       | will have no  |          |
|   |            |                   |       | future        |          |
|   |            |                   |       | applicability |          |
|   |            |                   |       | for           |          |
|   |            |                   |       | demonstrating |          |
|   |            |                   |       | an item\'s    |          |
|   |            |                   |       | capability    |          |
|   |            |                   |       | for safe      |          |
|   |            |                   |       | operation.    |          |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **Ex       | Contains safety   | A\    | ADM-18.37 -   | Line     |
| 5 | perimental | review            | |ADM/ | Destroy 75    | Orga     |
| . |  Safety ** | documentation,    | 1000- | years after   | nization |
|   |            | which             | 17-28 | the date of   | Replace  |
|   | **Reviews  | demonstrates that |       | the permit.   | this     |
|   | for        | control systems,  |       |               | entry    |
|   | non-S&T    | utilized in       |       |               | with the |
|   | level      | operations, have  |       |               | File     |
|   | exp        | the capability    |       |               | Owner    |
|   | eriments** | for safe use.     |       |               | and      |
|   |            | Items used        |       |               | Location |
|   |            | include sites,    |       |               |          |
|   |            | facilities,       |       |               |          |
|   |            | structures,       |       |               |          |
|   |            | plants,           |       |               |          |
|   |            | materials, spent  |       |               |          |
|   |            | fuel, waste,      |       |               |          |
|   |            | machinery and     |       |               |          |
|   |            | equipment.        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **         | Reports           | A\    | AD            | Line     |
| 6 | Occurrence | documenting       | |ADM/ | M-18.11.1.B - | Orga     |
| . |  Reports** | specific          | 1000- | EPI - Cut off | nization |
|   | that are   | occurrences in    | 17-10 | at the end of | Replace  |
|   | OSH        | the organization, |       | the fiscal    | this     |
|   | related    | which violate or  |       | year in which | entry    |
|   |            | pose a threat to  |       | the case was  | with the |
|   |            | safety. These     |       | closed.       | File     |
|   |            | files are for     |       | Destroy 15    | Owner    |
|   |            | Investigative     |       | years after   | and      |
|   |            | incidents and     |       | cutoff.       | Location |
|   |            | Critiques not     |       |               |          |
|   |            | maintained in the |       |               |          |
|   |            | DOE Occurrence    |       |               |          |
|   |            | Reporting System. |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 1 | *          | Operating Manuals | A     | ADM-17.32A-   | Line     |
| 7 | *Operating | for OSH meters    | /ADM/ | Retain until  | Orga     |
| . | Manuals**  | identified in     | 1000- | item removed  | nization |
|   | that are   | operational       | 17-36 | from service  | Replace  |
|   | OSH        | control documents |       |               | this     |
|   | related    | such as JRA, FRA, |       |               | entry    |
|   |            | SOP, ESR, Work    |       |               | with the |
|   |            | Permits, etc.     |       |               | File     |
|   |            |                   |       |               | Owner    |
|   |            |                   |       |               | and      |
|   |            |                   |       |               | Location |
+---+------------+-------------------+-------+---------------+----------+
| 1 | *          | Control and       | ENV/  | ADM-1.21.2D   | Line     |
| 8 | *Equipment | Calibration       | 2000- | De            | Orga     |
| . | Records**  | records of        | 04-03 | stroy 5 years | nization |
|   | for OSH    | Measuring/Test    |       | after         | Replace  |
|   | meters     | Equipment used in |       | calibration.  | this     |
|   |            | hazard            |       |               | entry    |
|   |            | assessments       |       |               | with the |
|   |            |                   |       |               | File     |
|   |            |                   |       |               | Owner    |
|   |            |                   |       |               | and      |
|   |            |                   |       |               | Location |
+---+------------+-------------------+-------+---------------+----------+
| 1 | **R2A2**   | This series       | A/ADM | ADM-1.7.B     | Line     |
| 9 |            | consists of the   | /1000 | Destroy 75    | Orga     |
| . |            | signed record     | -01-2 | years after   | nization |
|   |            | copy of position  |       | position is   | Replace  |
|   |            | descriptions that |       | abolished or  | this     |
|   |            | include           |       | description   | entry    |
|   |            | information on    |       | is            | with the |
|   |            | title, series,    |       | superseded.   | File     |
|   |            | grade, duties,    |       |               | Owner    |
|   |            | and               |       |               | and      |
|   |            | responsibilities  |       |               | Location |
|   |            | and related       |       |               |          |
|   |            | information for   |       |               |          |
|   |            | each employee of  |       |               |          |
|   |            | BNLK.             |       |               |          |
+---+------------+-------------------+-------+---------------+----------+

+---+------------+-------------------+-------+---------------+----------+
| * |            |                   |       |               |          |
| * |            |                   |       |               |          |
| O |            |                   |       |               |          |
| S |            |                   |       |               |          |
| H |            |                   |       |               |          |
| P |            |                   |       |               |          |
| r |            |                   |       |               |          |
| o |            |                   |       |               |          |
| g |            |                   |       |               |          |
| r |            |                   |       |               |          |
| a |            |                   |       |               |          |
| m |            |                   |       |               |          |
| F |            |                   |       |               |          |
| i |            |                   |       |               |          |
| l |            |                   |       |               |          |
| e |            |                   |       |               |          |
| s |            |                   |       |               |          |
| - |            |                   |       |               |          |
| - |            |                   |       |               |          |
| B |            |                   |       |               |          |
| N |            |                   |       |               |          |
| L |            |                   |       |               |          |
| S |            |                   |       |               |          |
| i |            |                   |       |               |          |
| t |            |                   |       |               |          |
| e |            |                   |       |               |          |
| L |            |                   |       |               |          |
| e |            |                   |       |               |          |
| v |            |                   |       |               |          |
| e |            |                   |       |               |          |
| l |            |                   |       |               |          |
| F |            |                   |       |               |          |
| i |            |                   |       |               |          |
| l |            |                   |       |               |          |
| e |            |                   |       |               |          |
| s |            |                   |       |               |          |
| * |            |                   |       |               |          |
| * |            |                   |       |               |          |
+===+============+===================+=======+===============+==========+
|   | Topic /    | Record            | For   | BNL Site      | Res      |
|   | Series     | Description       | emost | Specific File | ponsible |
|   | Title      |                   | Ad    | Plan          |          |
|   |            |                   | dress |               |          |
|   |            |                   |       | 'DOE          |          |
|   |            |                   |       | Retention     |          |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **OSH      | BNL [Site         | A\    | ADM-16.1.1    | ESH&Q    |
| 0 | 18001      | L                 | |ADM/ | Permanent     |          |
| . | Policy for | evel]{.underline} | 1000- |               | J.       |
|   | site**     | document which is | 15-37 |               | T        |
|   |            | part of ESSH      |       |               | arpinian |
|   |            | program.          |       |               |          |
|   |            |                   |       |               | ESH&Q    |
|   |            | **CONTROLLED      |       |               | ALD      |
|   |            | DOCUMENT**        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **OSH      | BNL [Site         | A\    | ADM-16.1.1    | ESH&Q    |
| 1 | 18001      | L                 | |ADM/ | Permanent     |          |
| . | Management | evel]{.underline} | 1000- |               | J. Wilke |
|   | System     | program           | 15-37 |               |          |
|   | D          | description       |       |               | SBMS     |
|   | escription | files.            |       |               | Office   |
|   | & Subject  |                   |       |               |          |
|   | Areas**    | **CONTROLLED      |       |               | POC: P.  |
|   |            | DOCUMENT**        |       |               | Williams |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **OSH Site | BNL [Site         | A\    | ADM-16.1.2 -  | ESH&Q    |
| 2 | level      | L                 | |ADM/ | Cut off at    |          |
| . | Management | evel]{.underline} | 1000- | the end of    | J.       |
|   | Reviews**  | documentation of  | 17-16 | each fiscal   | T        |
|   | and OSH    | presentations to  |       | year. Destroy | arpinian |
|   | Records of | senior management |       | 5 years after |          |
|   | Decision   | on the actions    |       | cutoff.       | ESH&Q    |
|   | Documents  | and status of the |       |               | ALD,     |
|   |            | site OSH program. |       |               |          |
|   |            |                   |       |               | Steve    |
|   |            |                   |       |               | Stein QA |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **OHSAS    | Timelines,        | A\    | ADM-22.4 75   | SHSD     |
| 3 | 18001      | applications,     | |ADM/ | years         |          |
| . | Support    | accounting        | 1000- |               | R.       |
|   | Files-**   | reference         | 20-08 |               | Selvey   |
|   | BNL site   | records, etc      |       |               |          |
|   | level      | related to the    |       |               | OHSAS    |
|   | Phase 1,   | development and   |       |               | 18001    |
|   | 2, & 3     | maintenance of    |       |               |          |
|   | Program    | the OSH program   |       |               | Project  |
|   | d          | for the site.     |       |               | Manager  |
|   | evelopment |                   |       |               |          |
|   | records    |                   |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **OSH      | BNL site level -  | A\    | ADM           | B.       |
| 4 | Training   | Training          | |ADM/ | -1.29.2.A.2 - | Schwaner |
| . | site       | material, roster  | 1000- | Transfer to a |          |
|   | level**    | of attendance,    | 01-22 | federal       | OTQP     |
|   |            | and other records |       | records       | Manager  |
|   |            | on training       |       | center after  |          |
|   |            | developed by the  |       | last session. |          |
|   |            | BNL for training  |       | Destroy 75    |          |
|   |            | site staff        |       | years after   |          |
|   |            |                   |       | transfer.     |          |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **OSH      | Site level        | A     | ADM-22.1.A.2  | J.       |
| 5 | As         | Assessment        | /ADM/ | Destroy after | T        |
| . | sessments/ | Results from      | 1000- | 10 years      | arpinian |
|   | Audits-    | 2^nd^ and 3^rd^   | 20-03 |               |          |
|   | Site       | party audit on    |       |               | ESH&Q    |
|   | level**    | the OHSAS 18001.  |       |               | ALD,     |
|   |            |                   |       |               |          |
|   |            |                   |       |               | Steve    |
|   |            |                   |       |               | Stein QA |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **         | Reports           | A\    | AD            | SHSD     |
| 6 | Occurrence | documenting       | |ADM/ | M-18.11.1.B - |          |
| . |  Reports** | specific          | 1000- | EPI - Cut off | J.       |
|   | OSH        | occurrences at    | 17-10 | at the end of | E        |
|   | related    | BNL, which        |       | the fiscal    | llerkamp |
|   |            | violate or pose a |       | year in which |          |
|   |            | threat to         |       | the case was  |          |
|   |            | quality, safety & |       | closed.       |          |
|   |            | operational       |       | Destroy 15    |          |
|   |            | procedures. There |       | years after   |          |
|   |            | are three types   |       | cutoff.       |          |
|   |            | of occurrence:    |       |               |          |
|   |            | emergency, off    |       |               |          |
|   |            | normal & unusual. |       |               |          |
|   |            | These are not     |       |               |          |
|   |            | originals, which  |       |               |          |
|   |            | are maintained in |       |               |          |
|   |            | the DOE           |       |               |          |
|   |            | Occurrence        |       |               |          |
|   |            | Reporting System. |       |               |          |
|   |            | (Investigative    |       |               |          |
|   |            | incidents,        |       |               |          |
|   |            | Critiques, ORPS   |       |               |          |
|   |            | investigation)    |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **Incident | Reports,          | A\    | AD            | SHSD     |
| 7 | Reports**  | statistics &      | |ADM/ | M-18.11.1.C - |          |
| . |            | correspondence    | 1000- | Destroy when  | J.       |
|   |            | relative to       | 17-09 | 10 years old  | E        |
|   |            | traffic &         |       |               | llerkamp |
|   |            | property damage   |       |               |          |
|   |            | accidents,        |       |               |          |
|   |            | industrial        |       |               |          |
|   |            | personal injury   |       |               |          |
|   |            | accidents, and    |       |               |          |
|   |            | incidents.        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 2 | **Safety   | Documentation of  | B\    | ENV-1.B.4.A - | SHSD     |
| 8 | Analysis   | safety analysis   | |ENV/ | Review        |          |
| . | Reports    | for a nuclear     | 2000- | annually.     | J.       |
|   | for        | facility to       | 01-03 | Cutoff when   | E        |
|   | Nuclear    | ensure that the   |       | superseded,   | llerkamp |
|   | Fa         | facility can be   |       | obsolete, or  |          |
|   | cilities** | constructed,      |       | cancelled.    |          |
|   |            | operated,         |       | Destroy 75    |          |
|   |            | maintained, shut  |       | years after   |          |
|   |            | down &            |       | cutoff        |          |
|   |            | decommissioned    |       |               |          |
|   |            | safely & in       |       |               |          |
|   |            | compliance with   |       |               |          |
|   |            | applicable laws & |       |               |          |
|   |            | regulations.      |       |               |          |
|   |            | Records relating  |       |               |          |
|   |            | to health, safety |       |               |          |
|   |            | & environmental   |       |               |          |
|   |            | issues.           |       |               |          |
|   |            |                   |       |               |          |
|   |            | Includes the      |       |               |          |
|   |            | related DOE       |       |               |          |
|   |            | Safety Evaluation |       |               |          |
|   |            | Report            |       |               |          |
|   |            |                   |       |               |          |
|   |            | **CONTROLLED      |       |               |          |
|   |            | DOCUMENT**        |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 2 | *          | Routine radiation | A\    | A             | RCD      |
| 9 | *Radiation | and contamination | |ADM/ | DM-1.21.3.D - |          |
| . | Surveys &  | surveys of        | 1000- | Cut off at    | C.       |
|   | Radiation  | chronological     | 01-31 | the close of  | Schaefer |
|   | Work       | history of shift  |       | the fiscal    |          |
|   | Permits**  | & daily           |       | year. Destroy |          |
|   |            | activities, chart |       | 75 years      |          |
|   |            | recording         |       | after cutoff  |          |
|   |            | interpretations,  |       |               |          |
|   |            | and radiation     |       |               |          |
|   |            | work permits      |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 3 | **Material | Contains safety   | B\    | ENV-2.C.7 -   | SHSD     |
| 0 | Safety     | information on    | |ENV/ | Destroy 75    |          |
| . | Data       | hazardous         | 2000- | years after   | R.       |
|   | Sheets**   | chemical products | 02-20 | substance has | Petricek |
|   |            | obtained from     |       | been removed  |          |
|   |            | chemical          |       | from use.     |          |
|   |            | manufacturers     |       |               |          |
|   |            | and/or chemical   |       |               |          |
|   |            | information       |       |               |          |
|   |            | services          |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 3 | **OSHA Ins | Reports and logs  | A\    | ADM-1.34 -    | SHSD     |
| 1 | pections** | including         | |ADM/ | Destroy when  |          |
| . |            | (Occupational     | 1000- | 75 years old. | J.       |
|   |            | Safety and Health | 01-49 |               | E        |
|   |            | Administration    |       |               | llerkamp |
|   |            | Forms) 100, 101   |       |               |          |
|   |            | 102, and 200 or   |       |               |          |
|   |            | equivalents       |       |               |          |
|   |            | maintained as     |       |               |          |
|   |            | prescribed in 29  |       |               |          |
|   |            | CFR 1960 and OSHA |       |               |          |
|   |            | Pamphlet 2014 to  |       |               |          |
|   |            | document          |       |               |          |
|   |            | occupational      |       |               |          |
|   |            | injuries and      |       |               |          |
|   |            | illness for each  |       |               |          |
|   |            | establishment.    |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 3 | **Co       | This series       | A\    | ADM-18.35.B - | SHSD     |
| 2 | nstruction | consists of       | |ADM/ | EPI\--        |          |
| . | Safety     | Health and Safety | 1000- | Destroy 5     | J.       |
|   | Plans-     | Plans submitted   | 16-24 | years after   | E        |
|   | Health and | by contractors    |       | the date of   | llerkamp |
|   | Safety     | that specify how  |       | completion of |          |
|   | Plans**    | work will be      |       | either a task |          |
|   |            | performed to      |       | or            |          |
|   |            | comply with all   |       | performance   |          |
|   |            | environmental     |       | of an         |          |
|   |            | safety & health   |       | activity or   |          |
|   |            | regulations. This |       | action for    |          |
|   |            | series is used    |       | which the     |          |
|   |            | administratively  |       | documentation |          |
|   |            | and kept for      |       | will have no  |          |
|   |            | project/work in   |       | future        |          |
|   |            | progress.         |       | applicability |          |
|   |            |                   |       | for           |          |
|   |            |                   |       | demonstrating |          |
|   |            |                   |       | an item\'s    |          |
|   |            |                   |       | capability    |          |
|   |            |                   |       | for safe      |          |
|   |            |                   |       | operation.    |          |
|   |            |                   |       | Additionally, |          |
|   |            |                   |       | destroy it.   |          |
+---+------------+-------------------+-------+---------------+----------+
| 3 | **Envi     | ESH Investigative | A\    | ADM-22.4 -    | ESH&Q    |
| 3 | ronmental, | case files &      | |ADM/ | Cut off upon  |          |
| . | Safety &   | reports.          | 1000- | completion of | In       |
|   | Health     | Investigations    | 20-08 | audit or      | dustrial |
|   | (ESH)      | may be described  |       | i             | Hygiene  |
|   | Invest     | as audits,        |       | nvestigation. |          |
|   | igations** | appraisals,       |       | Destroy when  | R.       |
|   |            | inspections &     |       | 75 years old. | Selvey   |
|   |            | management        |       |               |          |
|   |            | reviews.          |       |               | Safety   |
|   |            | Documents         |       |               | Eng      |
|   |            | include, but not  |       |               | ineering |
|   |            | limited to,       |       |               |          |
|   |            | conformance &     |       |               | J.       |
|   |            | final reports,    |       |               | E        |
|   |            | correspondence,   |       |               | llerkamp |
|   |            | notes,            |       |               |          |
|   |            | attachments & log |       |               | Radi     |
|   |            | books.            |       |               | ological |
|   |            |                   |       |               |          |
|   |            |                   |       |               | C.       |
|   |            |                   |       |               | Schaefer |
+---+------------+-------------------+-------+---------------+----------+
| 3 | **Exposure | Series contains   | A\    | A             | ESH&Q    |
| 4 | Invest     | investigations of | |ADM/ | DM-1.21.2.C - |          |
| . | igations** | exposure of       | 1000- | Cutoff at the | In       |
|   |            | personnel to      | 01-42 | close of the  | dustrial |
|   |            | hazardous         |       | fiscal year   | Hygiene  |
|   |            | concentration of  |       | in which the  |          |
|   |            | toxic chemicals   |       | employee left | R.       |
|   |            | and other         |       | employment.   | Selvey   |
|   |            | material,         |       | Destroy 75    |          |
|   |            | excluding         |       | years after   | Radi     |
|   |            | radionuclides and |       | cutoff.       | ological |
|   |            | individual        |       |               |          |
|   |            | employee files.   |       |               | C.       |
|   |            |                   |       |               | Schaefer |
+---+------------+-------------------+-------+---------------+----------+
| 3 | **         | Series contains   | A\    | A             | SHSD     |
| 5 | Industrial | Industrial        | |ADM/ | DM-1.21.2.D - |          |
| . | Hygiene    | Hygiene logsheet  | 1000- | Destroy 75    | R.       |
|   | Records**  | recording surveys | 01-44 | years after   | Selvey   |
|   |            | for industrial    |       | cutoff.       |          |
|   |            | hazard other than |       |               |          |
|   |            | radiation and     |       |               |          |
|   |            | contamination.    |       |               |          |
+---+------------+-------------------+-------+---------------+----------+
| 3 | *          | Control and       | ENV/  | ADM-1.21.2D   | ESH&Q    |
| 6 | *Equipment | Calibration       | 2000- | De            |          |
| . | Records**  | records of        | 04-03 | stroy 5 years | In       |
|   | for OSH    | Measuring/Test    |       | after         | dustrial |
|   | Exposure   | Equipment used in |       | calibration.  | Hygiene  |
|   | Assessment | hazard            |       |               |          |
|   | meters of  | assessments       |       |               | R.       |
|   | ESH&Q      |                   |       |               | Selvey   |
|   |            |                   |       |               |          |
|   |            |                   |       |               | Radi     |
|   |            |                   |       |               | ological |
|   |            |                   |       |               |          |
|   |            |                   |       |               | C.       |
|   |            |                   |       |               | Schaefer |
+---+------------+-------------------+-------+---------------+----------+
| 3 | **Corres   | Correspondence    | A\    | AD            | ESH&Q    |
| 7 | pondence - | files of the      | |ADM/ | M-18.11.1.C - |          |
| . | En         | office            | 1000- | Destroy when  | In       |
|   | vironment, | responsible for   | 17-30 | 10 years old  | dustrial |
|   | Safety, &  | facility safety   |       |               | Hygiene  |
|   | Health**   | programs.         |       |               |          |
|   |            |                   |       |               | R.       |
|   |            |                   |       |               | Selvey   |
|   |            |                   |       |               |          |
|   |            |                   |       |               | Safety   |
|   |            |                   |       |               | Eng      |
|   |            |                   |       |               | ineering |
|   |            |                   |       |               |          |
|   |            |                   |       |               | J.       |
|   |            |                   |       |               | E        |
|   |            |                   |       |               | llerkamp |
|   |            |                   |       |               |          |
|   |            |                   |       |               | Radi     |
|   |            |                   |       |               | ological |
|   |            |                   |       |               |          |
|   |            |                   |       |               | C.       |
|   |            |                   |       |               | Schaefer |
+---+------------+-------------------+-------+---------------+----------+