**CAIRS Reference Manual**

![](media/image1.png){width="3.8020833333333335in" height="2.375in"}

**Basic System Overview**

February 2007

**Table of Contents**

[Basic System Overview 3](#basic-system-overview)

[Ways to Access CAIRS 3](#ways-to-access-cairs)

[Connecting to CAIRS through the LAN
3](#connecting-to-cairs-through-the-lan)

[Connecting to CAIRS through the Internet
3](#connecting-to-cairs-through-the-internet)

[Connecting to CAIRS via Modem 3](#connecting-to-cairs-via-modem)

[Connection to CAIRS Established 4](#connection-to-cairs-established)

[The CAIRS Database Modules 7](#the-cairs-database-modules)

[Obtaining Help When Using CAIRS 8](#obtaining-help-when-using-cairs)

[Accessing On-line Help from the CAIRS Application
8](#accessing-on-line-help-from-the-cairs-application)

[Using Help Hyperlinks 9](#using-help-hyperlinks)

[Using Context-Sensitive Help 12](#using-context-sensitive-help)

[Returning from Help Hyperlinks 13](#returning-from-help-hyperlinks)

[Returning from Context Sensitive Help (or Separate Help Window)
14](#returning-from-context-sensitive-help-or-separate-help-window)

[Technical Support Helpline 18](#technical-support-helpline)

[CAIRS On-line Reference Manual 18](#cairs-on-line-reference-manual)

[Changing Your User Information 19](#changing-your-user-information)

[CAIRS Operators 21](#cairs-operators)

[Exercise Solutions 23](#exercise-solutions)

#  

# Basic System Overview

## Ways to Access CAIRS

CAIRS may be accessed through DOE\'s local area network (LAN) or through
a secure Internet connection.

### Connecting to CAIRS through the LAN

> 1\. From the HSS home page, click the **[HSS Reporting
> Systems]{.underline}** link on the right side of the page.
>
> 2\. From the dropdown menu, click the **[CAIRS]{.underline}** link.
> The CAIRS website will be displayed.
>
> 3\. Scroll down and click the **[CAIRS Database Access]{.underline}**
> link.
>
> *OR*
>
> Enter the following URL into your browsers address field:
> [**https://cairs.hss.doe.gov/cairs/cairs.asp**](https://cairs.hss.doe.gov/cairs/cairs.asp).

### Connecting to CAIRS through the Internet

Once your Internet connection is established, you can then access CAIRS
following the same procedure as described above.

### Connecting to CAIRS via Modem

There are two toll-free phone numbers which provide dial-up access to
CAIRS. If you are east of the Mississippi, call (800) 556-5415. If you
are west of the Mississippi, call (800) 359-7863. When accessing the
Internet through the toll-free 800 phone numbers, you will be required
to provide a network access user-id and password. This will connect you
to the modem pool. The user-id and password can be obtained from the
Helpline at (800) 473-4375.

Once you are connected to the TIS network (your Internet connection is
established), you can then access CAIRS by entering the URL:
[**https://cairs.tis.eh.doe.gov/cairs/cairs.asp**](https://cairs.tis.eh.doe.gov/cairs/cairs.asp)

+-------+--------------------------------------------------------------+
| ![](m | > If you need further assistance with connecting and logging |
| edia/ | > onto CAIRS, please direct your questions to the Helpline   |
| image | > at (800) 473-4375 or send an e-mail message to             |
| 2.wmf | > **cairssupport@hq.doe.gov**.                               |
| ){wid |                                                              |
| th="0 |                                                              |
| .5493 |                                                              |
| 05555 |                                                              |
| 55555 |                                                              |
| 56in" |                                                              |
| heigh |                                                              |
| t="0. |                                                              |
| 51388 |                                                              |
| 88888 |                                                              |
| 88888 |                                                              |
| 8in"} |                                                              |
+-------+--------------------------------------------------------------+

### Connection to CAIRS Established

After requesting access to the CAIRS home page, you will be presented
with the **USERNAME AND PASSWORD REQUIRED** logon box (**Figure 1**). In
the **USER NAME** edit box, you will enter your assigned CAIRS user-id.
In the **PASSWORD** edit box, enter your CAIRS password.

  ---------------------------------------------------- -------------------------------------------------------------
  ![](media/image3.wmf){width="0.5506944444444445in"   To obtain your CAIRS user-id and password, you can either
  height="0.5138888888888888in"}                       send an e-mail to **cairssupport@hq.doe.gov** or, if you are
                                                       unable to e-mail, you can request a user-id and password by
                                                       calling the Helpline at (800) 473-4375.

  ---------------------------------------------------- -------------------------------------------------------------

![](media/image4.png){width="2.922222222222222in"
height="2.423611111111111in"}

Figure 1: **CONNECT TO CAIRS** logon box

Depending on your browser configuration, you may see a Security
Information box, as shown in **Figure 2**, prior to loading the
**CAIRS** home page. Click the **CONTINUE** button to clear the message
box and access the **CAIRS** home page.

+-----------------------------------------------------------------------+
| **Security Information**                                              |
+-----------------------------------------------------------------------+
| > You have requested a secure document. The document and any          |
| > information you send back are encrypted for privacy while in        |
| > transit. For more information on Security, choose Document          |
| > Information from the View Menu.                                     |
|                                                                       |
| Show this Alert Next Time?                                            |
|                                                                       |
| **Continue** **Cancel**                                               |
+-----------------------------------------------------------------------+

Figure 2: The SECURITY INFORMATION message box.

Because CAIRS contains sensitive information, the database resides on a
secure server and all data transmittals to and from the server are
encrypted to ensure privacy. Most browsers display icons that signify
secure site access.

  ----------------------------------------------------- --------------------------------------------------------------
  ![](media/image5.jpeg){width="0.3055555555555556in"   Internet Explorer 4 through 6 and Netscape 4 through 7 display
  height="0.2361111111111111in"}                        a closed padlock at the bottom right of the window. The
                                                        padlock is unlocked on non-secure sites.

  ----------------------------------------------------- --------------------------------------------------------------

The **CAIRS** home page is shown in **Figure 3**.

The

![](media/image6.png){width="6.293055555555555in"
height="2.6798611111111112in"}

Figure 3: The CAIRS Home Page

From the home page, you can select from the following hyperlinks:

-   **[CAIRS Database Modules]{.underline}** - This hyperlink takes you
    to the **CAIRS DATABASE MODULES** page. From this page you can
    access the various CAIRS functions to perform searches of the CAIRS
    database and prepare logs and reports.

-   **[CAIRS Data Input Modules]{.underline}** - This hyperlink will
    only be visible if you are responsible for inputting data into the
    CAIRS database. Most users will not see this link. Input Modules
    will be covered under **DATA INPUT DOCUMENTATION AND TRAINING**,
    accessible to Data Input staff. This hyperlink takes you to the
    **CAIRS INPUT CENTER** page. From the **CAIRS INPUT CENTER** page,
    you can add a new CAIRS case, revise a production record, update
    organization information, and perform other data input-related
    tasks.

-   **[What's New]{.underline}** - This hyperlink takes you to the
    **CAIRS WHAT'S NEW** page. This page contains announcements of new
    features as they are added to CAIRS. In addition, this page will
    also include other announcements of interest to CAIRS users such as
    schedule training, scheduled system downtime, or changes in the
    CAIRS program like DOE Order changes.

-   **[Facts About CAIRS]{.underline}** - This hyperlink takes you to
    the **FACTS ABOUT CAIRS** page. This page provides information on
    the purpose of CAIRS, CAIRS data, and the various features that are
    available from CAIRS.

-   **[Help/Tutorial]{.underline}** -This hyperlink takes you to the
    **TABLE OF CONTENTS** page for the CAIRS help files and other
    on-line help resources. From this page, you can access reference
    materials, instructional resources, context sensitive help, and
    troubleshooting information. The help feature is discussed in detail
    in this section of the manual under the subheading, ***Obtaining
    Help When Using the Enhanced CAIRS***.

-   **[Reference Manual]{.underline}** - This link takes you to the
    **CAIRS REFERENCE MANUAL** page which contains links to an on-line
    version of this manual. WordPerfect and PDF versions of this
    document are available.

-   **[Security Notice]{.underline}** - This hyperlink takes you to the
    **CAIRS Security Notice** to ensure CAIRS users are aware of the DOE
    security policy.

## The CAIRS Database Modules

When you click on the **[CAIRS Database Modules]{.underline}** hyperlink
from the **CAIRS** home page, you are taken to the **CAIRS DATABASE
MODULES** page, as shown in **Figure 4**.

Figure 4: The CAIRS DATABASE MODULES page

From this page you can select the following hyperlinks.

-   **[Logs]{.underline}** - This hyperlink takes you to the **CAIRS
    LOGS** page. From this page you can easily prepare simple listings
    of accidents for your own or other organizations. The logs options
    are discussed in detail in the ***Accessing Standard Reports and
    Logs*** section of this manual.

-   **[Basic Reports]{.underline}** - This hyperlink takes you to the
    **CAIRS BASIC REPORTS** page. From this page you can create more
    complex reports of accident experience and baseline information. The
    basic reports options are discussed in detail in the ***Creating
    Basic Reports*** section of this manual.

-   **[Standard Reports]{.underline}** - This hyperlink takes you to the
    **CAIRS STANDARD REPORTS** page. This page provides easy access to
    the standard, preformatted reports. The standard report options are
    discussed in detail in the ***Accessing Standard Reports and Logs***
    section of this manual.

-   **[Search and Distribution]{.underline}** - This hyperlink takes you
    to the **CAIRS SEARCH AND DISTRIBUTION** page. From this page, you
    can perform detailed searches of the CAIRS data and display the
    results in user-defined reports. The Search and Distribution options
    are discussed in detail in the ***Performing Searches and Creating
    Ad Hoc Reports*** section of this manual.

-   **[User Tools]{.underline}** - This link takes you to the **CAIRS
    USER TOOLS** page where you can change your password or update any
    of your personal user information (e.g., your name, phone number,
    e-mail address, etc.). The user tools are discussed in detail in
    this section of the manual (see ***User Tools***).

-   **[Help]{.underline}** - This hyperlink takes you to the **TABLE OF
    CONTENTS** page for the CAIRS help files and other on-line
    resources. From this page, you can access reference materials,
    instructional resources, context sensitive help, and troubleshooting
    information. The help feature is discussed in detail in this section
    of the manual under the subheading, ***Obtaining Help When Using the
    Enhanced CAIRS***.

## Obtaining Help When Using CAIRS

The enhanced CAIRS includes an extensive on-line help system. From the
on-line help system, you can obtain help on using the various CAIRS
features or on using web browsers, as well as acquire a large amount of
information from various reference sources.

### Accessing On-line Help from the CAIRS Application

CAIRS on-line help is available to you via: 1) **[Help]{.underline}**
hyperlinks located on the CAIRS home page and at the bottom of most
CAIRS pages, and 2) context-sensitive help hyperlinks located throughout
the CAIRS pages (see **Figure 5**).

![](media/image7.jpeg){width="2.165277777777778in"
height="0.26319444444444445in"}

Figure 5: Various locations to access the CAIRS ONLINE HELP utility

Entering and exiting from the Help system is discussed in more detail
later in the ***Returning to the CAIRS Application from On-line Help***
section.

  ----------------------------------------------------- -------------------------------------------------------------
  ![](media/image10.wmf){width="0.6965277777777777in"   It is important to understand this because you could
  height="0.48541666666666666in"}                       potentially lose any search criteria you may have created
                                                        before accessing on-line help if you don't return to CAIRS
                                                        correctly.

  ----------------------------------------------------- -------------------------------------------------------------

### Using Help Hyperlinks

The **[Help]{.underline}** hyperlinks located on the **CAIRS** home page
and at the bottom of most CAIRS pages take you directly to the **CAIRS
HELP TABLE OF CONTENTS** page (**Figures 6 and 7**). From this page, you
can quickly locate a particular topic that may be of interest to you.

![](media/image11.png){width="6.495833333333334in"
height="4.039583333333334in"}

Figure 6: The **CAIRS HELP TABLE OF CONTENTS** page, part 1.

![](media/image12.png){width="6.4in" height="3.9916666666666667in"}

Figure 7: The **CAIRS HELP TABLE OF CONTENTS** page, continued.

You can select the **page icon**
![](media/image13.png){width="0.22847222222222222in"
height="0.21388888888888888in"} next to the on-line help topic of your
choice. You can also select the appropriate underlined hyperlink to
access other types of information (i.e., **[Frequently Asked
Questions]{.underline}**, **[Reference Materials]{.underline}**,
**[Problems and Troubleshooting]{.underline}**, etc.). You can also
select a topic from the detailed Index of help topics that is provided.

If you access a help topic from the **CAIRS HELP TABLE OF CONTENTS**,
you will jump directly to that topic. At the bottom of each help topic
page is a button, which, when clicked, will return you to the **CAIRS
HELP TABLE OF CONTENTS** page. Direct access to the **CAIRS HELP INDEX**
is also provided at the bottom of each topic page (see **Figure 8**).

![](media/image14.png){width="5.620833333333334in"
height="0.7277777777777777in"}

**Figure 8:** The **CAIRS HELP TABLE OF CONTENTS AND CAIRS HELP INDEX**
buttons found at the bottom of a **BROWSER HELP** page.

On some of the help pages, topics are separated by a dividing line and
an icon with an up arrow, which, when clicked, takes you to the top of
the current help page **(Figure 9)**.

![](media/image15.jpeg){width="6.495833333333334in"
height="3.4166666666666665in"}

**Figure 9:** A help page showing a **DIVIDER** and a **TOP OF PAGE
ICON**

In addition, on some of the help pages, you will see alphabetical
hyperlinks across the top of the page as shown in **Figure 10**. These
links will take you to help topics beginning with the selected letter.

  ----------------------------------------------------- -------------------------------------------------------------
  ![](media/image16.wmf){width="0.5506944444444445in"   Only the buttons, arrows, and letters with underlines are
  height="0.5138888888888888in"}                        active hyperlinks; if there is not an underline under the
                                                        letter, then it is not an active hyperlink.

  ----------------------------------------------------- -------------------------------------------------------------

![](media/image17.png){width="6.388888888888889in"
height="1.6555555555555554in"}

**Figure 10:** A **HELP** page displaying alphabetical hyperlinks

  ----------------------------------------------------- --------------------------------------------------------------
  ![](media/image18.wmf){width="0.5506944444444445in"   Normally, selecting the **[Help]{.underline}** hyperlink takes
  height="0.5138888888888888in"}                        you to the help files using the current browser window.
                                                        However, if desired, you can open the on-line helps into a new
                                                        browser window by right-clicking on the hyperlink to open the
                                                        Quick Menu. From the Quick Menu, select **Open in New
                                                        Window**.

  ----------------------------------------------------- --------------------------------------------------------------

### Using Context-Sensitive Help

As mentioned earlier, the CAIRS on-line help files are also hyperlinked
(via the question mark icon
![](media/image19.png){width="0.22013888888888888in"
height="0.19791666666666666in"}) directly to the CAIRS graphical user
interface. The question mark icon
![](media/image19.png){width="0.22013888888888888in"
height="0.19791666666666666in"} appears at various locations within the
CAIRS application. It signifies that context-sensitive" help is
available for the topic located next to it.

For example, on the **CAIRS BASIC REPORTS** page, this icon appears at
the top of the selection box. If you click on the icon, a help page will
appear explaining the selection box and offering additional hyperlinks
to other help.

Clicking on the question mark icon
![](media/image19.png){width="0.22013888888888888in"
height="0.19791666666666666in"} opens a new (or separate) browser
window. This feature allows you to resize the \"help\" browser window
and continue to reference the on-line helps while you are working in
CAIRS, or to switch back and forth between the CAIRS window and the help
window. After viewing the help information, you can close the window to
maximize the use of computer resources.

  ----------------------------------------------------- ---------------------------------------------------------------
  ![](media/image20.wmf){width="0.5506944444444445in"   Context sensitive help ***is always opened into a new browser
  height="0.5138888888888888in"}                        window***.

  ----------------------------------------------------- ---------------------------------------------------------------

### Returning from Help Hyperlinks

Help panels always open in a new browser window. To exit from any help
page, close help browser window by clicking the \[**x**\] icon at the
top right of the help screen.

  ----------------------------------------------------- -------------------------------------------------------------
  ![](media/image21.wmf){width="0.6965277777777777in"   You may have to click the **BACK** button several times
  height="0.48541666666666666in"}                       before finally reaching your originating page.

  ----------------------------------------------------- -------------------------------------------------------------

To navigate from one help panel to another, first click directly on the
originating CAIRS page to activate it. Then from **VIEW** menu as
illustrated in **Figure 11,** click **GO TO**. You will see a summary of
the last several pages you have jumped to during the current browser
session. This list provides a direct way to quickly jump to one of the
pages again (instead of pressing the **BACK** button for each item on
the list).

![](media/image22.png){width="6.271527777777778in" height="2.94375in"}

**Figure 11:** The **VIEW**, **GO TO** menu demonstrating quick return
to CAIRS

For example, let's say that you are on the **CAIRS SEARCH SELECTIONS**
page and are ready to select new search criteria. At that point, you
realize you need to request help for clarification on using Boolean
operators, so you click on the **[Help]{.underline}** hyperlink at the
bottom of the page which takes you to the **HELP TABLE OF CONTENTS**
page. From the Help Index at the top of the **HELP TABLE OF CONTENTS**
page, click on the **[B]{.underline}** hyperlink to take you to the help
topics beginning with the letter, B. Selecting the **[Boolean
Operators]{.underline}** link takes you to the help page on Logical
Operators. From there, you may click on the **[Date/Time
Fields]{.underline}** hyperlink to obtain help on formatting Accident
Dates.

Using this example, as you can see in **Figure 11**, to return to the
**CAIRS HOME** page from which you originated, you can click the
**BACK** button once for each help page you accessed (in this case, four
times). Or, you can click your mouse directly on the **[Home
Page]{.underline}** choice from the history list that displays from the
browser's **VIEW** pull-down menu.

From your originating page, you can continue where you left off before
accessing help without losing any search criteria you may have created.

There may be times that you have visited more than the 5, 10, or 15
pages that your browser's **VIEW** menu history list will hold and you
need to see a more detailed history. If so, choose the **HISTORY** tool
from the Internet Explorer browser (Version 4 or later) to obtain the
comprehensive history list.

The **HISTORY** dialog box (shown in **Figure 12**) provides a
comprehensive roadmap of your travels for the current browser session.
It not only displays the page name, but also lists the URL address for
the page. Click a page to jump directly to it.

![](media/image23.png){width="6.325in" height="2.94375in"}

**Figure 12:** The **HISTORY** dialog box with a comprehensive list of
pages accessed.

### Returning from Context Sensitive Help (or Separate Help Window)

Close the help window by selecting **Close** from the **FILE** menu and
the original CAIRS window will be displayed. Alternately, you can leave
the window active for future reference and switch back to the
application by selecting the CAIRS application window by clicking on it
to activate it.

+-----------------------------------------------------------------------+
|   -----------------------                                             |
| --------------- ----------------------------------------------------- |
|   ![](media/image                                                     |
| 24.wmf){width="1.0in"   **Accessing CAIRS On-line Help from the CAIRS |
|   height="0.8041666666666667in"}         Application**                |
|                                                                       |
|   -----------------------                                             |
| --------------- ----------------------------------------------------- |
|                                                                       |
| **Using Hyperlinks:**                                                 |
|                                                                       |
| > 1\. From the **CAIRS** home page or from the bottom of other CAIRS  |
| > pages, click the **[Help]{.underline}** hyperlink to jump to the    |
| > **CAIRS HELP TABLE OF CONTENTS** page.                              |
| >                                                                     |
| > 2\. From the table of contents list, select the page icon           |
| > ![](media/image13.png){width="0.15833333333333333in"                |
| > height="0.14930555555555555in"} next to the on-line help topic of   |
| > your choice, or select the appropriate underlined hyperlink, or     |
| > select a help topic from the help index. (Continue to link to       |
| > additional help hyperlinks, if needed.)                             |
| >                                                                     |
| > 3\. Return to the CAIRS application in the appropriate manner.      |
|                                                                       |
| **Using Context-Sensitive Help Icons:**                               |
|                                                                       |
| > 1\. From any page within the CAIRS application containing the       |
| > question mark ![](media/image19.png){width="9.930555555555555e-2in" |
| > height="9.444444444444444e-2in"} icon, click on that icon to obtain |
| > help on the topic located next to it. (Continue to link to          |
| > additional help hyperlinks, if needed.)                             |
| >                                                                     |
| > 2\. Return to the CAIRS application in the appropriate manner.      |
|                                                                       |
| *REMINDER:* To return to the **CAIRS HELP TABLE OF CONTENTS** page,   |
| click the **CAIRS HELP TABLE OF CONTENTS** button at the bottom of    |
| the help topic pages. To see a comprehensive index of help topics,    |
| click on the **CAIRS HELP INDEX** button at the bottom of the help    |
| topic pages.                                                          |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
|   ---                                                                 |
| ----------------------------------- --------------------------------- |
|   ![](media/image24.wmf){width="1.0in"   **Returning to the CAIRS     |
|                                                                       |
| height="0.8041666666666667in"}         Application from Online Help** |
|                                                                       |
|   ---                                                                 |
| ----------------------------------- --------------------------------- |
|                                                                       |
| Returning to the CAIRS page from which you initiated on-line help can |
| be accomplished in one of three ways. The method you use will depend  |
| upon the method you used to enter the help files.                     |
|                                                                       |
| **Returning to CAIRS after Using [Help]{.underline} Hyperlinks:**     |
|                                                                       |
| > a\. Click the **BACK** button on the browser's tool bar once for    |
| > each help page accessed.                                            |
|                                                                       |
| or                                                                    |
|                                                                       |
| > b\. Click on the browser's **VIEW** menu. From the pull-down        |
| > history list, click on the originating page.                        |
|                                                                       |
| **Returning to CAIRS after Using Context-Sensitive Help Icons:**      |
|                                                                       |
| > a\. Close the new window by selecting **Close** from the **FILE**   |
| > menu.                                                               |
|                                                                       |
| Alternately, you may minimize the Help window or switch back to the   |
| CAIRS application window, leaving the Help window available for       |
| future reference. Remember to close the window when you are through   |
| with it.                                                              |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| #### Exercise 1                                                       |
|                                                                       |
| As you work, write down the steps you take. These notes will act as a |
| reminder when you take similar actions in the future.                 |
|                                                                       |
| 1\. From the **CAIRS HELP TABLE OF CONTENTS** page, access on-line    |
| help on **Problems and Troubleshooting.**                             |
|                                                                       |
| What is a possible solution if header information is not printing     |
| correctly on reports and logs?                                        |
|                                                                       |
| 2\. Return to the **CAIRS** home page. Go to the **CAIRS DATABASE     |
| MODULES,** and access the **SEARCH AND DISTRIBUTION** page. Then      |
| access the **CAIRS SEARCH SELECTION** screen and obtain               |
| context-sensitive help on creating a search using the checkboxes.     |
|                                                                       |
| What are the four basic types of data fields on which you can search  |
| in the CAIRS database?                                                |
|                                                                       |
| 3.  Return to the CAIRS application.                                  |
+-----------------------------------------------------------------------+

### Technical Support Helpline

HSS Helpline personnel are available to provide you with CAIRS
registration and operations assistance. The telephone number for the
helpline is (800) 473-4375. You can also request assistance through
e-mail addressed to **cairssupport@hq.doe.gov**. The helpline is staffed
from 8:00 a.m. to 5:00 p.m. (ETZ) Monday through Friday (except
holidays).

### CAIRS On-line Reference Manual

An on-line version of this manual is available from the **CAIRS HOME
PAGE** by selecting the **[Reference Manual]{.underline}** hyperlink or
from the **CAIRS HELP TABLE OF CONTENTS** page by selecting the **[CAIRS
Reference Manual]{.underline}** hyperlink. Microsoft Word and PDF
versions of the document are available.

The **CAIRS USER TOOLS** page (**Figure 13**) is accessed from the
**CAIRS DATABASE MODULES** page by selecting the **[User
Tools]{.underline}** hyperlink. From this page you can access tools that
allow you to change your CAIRS password and to maintain personal
information such as your address and telephone number.

![](media/image25.png){width="6.591666666666667in"
height="0.5118055555555555in"}

**Figure 13:** **CAIRS USER TOOLS**

Two hyperlinks are displayed on the CAIRS User Tools menu:

**[Change Password]{.underline}**: This hyperlink goes to the **CHANGE
YOUR PASSWORD** page where you can change the password you use to access
CAIRS.

**[Change User Information]{.underline}**: This hyperlink goes to the
**CHANGE USER INFORMATION** page where you can change personal
information such as your name, address, telephone number, etc.

**[Change Your Password]{.underline}**: When you click on the **[Change
Password]{.underline}** hyperlink on the **CAIRS USER TOOLS** page, the
screen shown in **Figure 14** is displayed.

![](media/image26.png){width="6.197222222222222in"
height="1.2958333333333334in"}

**Figure 14:** The **CAIRS CHANGE PASSWORD** page.

The password that you were provided when you were first given access to
the enhanced CAIRS should not be considered secure, and should be
changed as soon as you first log on to CAIRS. There is no requirement
with the enhanced CAIRS to change your password on a fixed interval,
however, you should change your password if you think that it may have
been compromised.

Your new password must be at least 8 characters in length and can
consist of any combination of letters and/or numbers. Letters can be
entered upper case or lower case, however, the password is case
sensitive and must always be entered the same way unless you change your
password again.

In order to change your password, you must first enter your current
password in the **OLD PASSWORD** edit box. Next, enter the new password
in the **NEW PASSWORD** edit box. Enter the new password again in the
**CONFIRM PASSWORD** edit box and click the **APPLY** command button to
process the change.

If your old password was entered correctly and the new password meets
the requirements and was correctly confirmed, you will receive a message
that your password changed successfully. If any problems exist, you will
receive an error message indicating the nature of the problem. Use the
**BACK** button to return to the **CHANGE YOUR PASSWORD** page, make the
necessary corrections, and click the **APPLY** command button to process
the change. Once you have successfully changed your password, you can
continue working in CAIRS by selecting any of the hyperlinks at the
bottom of the page.

## Changing Your User Information

When you click on the **[Change User Information]{.underline}**
hyperlink on the **USER TOOLS** page, the screen shown in **Figure 15**
is displayed.

![](media/image27.png){width="4.258333333333334in" height="2.51875in"}

**Figure 15:** The **CHANGE USER INFORMATION** page

You are free to change information contained in any of the edit boxes or
to add missing information. Please note that if you have changed
organizations and need to have the organization number changed, you must
contact the Helpline at (800) 473-4375.

To change your personal information, simply type the new information in
the appropriate edit boxes and click on the **APPLY** command button to
process the changes. You will receive a confirmation that your
information has been changed. You can then use one of the hyperlinks at
the bottom of the page to go to other areas within CAIRS.

## CAIRS Operators

Most of the options discussed in the later sections of this CAIRS
Reference Manual allow you to enter criteria to specify what data is to
be used to generate your logs or reports. Individual items may be
entered in edit boxes, or multiple items may be entered using operators.
CAIRS supports four kinds of operators: logical, wildcard, range, and
numeric. For your convenience, these operators are described in the
on-line helps and in the following table.

+------------+---------------------------------------------------------+
| **Logical  |                                                         |
| Operators  |                                                         |
| -** used   |                                                         |
| in coded,  |                                                         |
| date, and  |                                                         |
| numeric    |                                                         |
| fields.    |                                                         |
+------------+---------------------------------------------------------+
| *and*      | If two criteria are associated by an *and,* the items   |
|            | being searched must meet [both]{.underline} criteria to |
|            | qualify. This operator is often used to define which    |
|            | criteria to use in a search; for example, "01 *and*     |
|            | 08\" would mean you want cases that were reported at a  |
|            | particular field office [and]{.underline} were of a     |
|            | particular accident type. For some fields, like dates   |
|            | and locations, this operator does not apply since a     |
|            | single accident cannot be reported in two locations or  |
|            | on two dates simultaneously.                            |
+------------+---------------------------------------------------------+
| *or*       | If two criteria are associated by an *or,* the items    |
|            | being searched may meet [either]{.underline} criteria   |
|            | to qualify. For example, a date search may contain the  |
|            | criteria "1995 or 1996\" to recover all items occurring |
|            | in either year.                                         |
+------------+---------------------------------------------------------+
| *not*      | The not operator is associated with a single criteria.  |
|            | It indicates exclusion and means that the items being   |
|            | searched must not meet the criteria to qualify. For     |
|            | example, a date search may contain the criteria         |
|            | "between 1992 and 1997 and not 1995."                   |
+------------+---------------------------------------------------------+
| **Wildcard |                                                         |
| Operators  |                                                         |
| -** used   |                                                         |
| in         |                                                         |
| narrative, |                                                         |
| coded, and |                                                         |
| date       |                                                         |
| fields     |                                                         |
+------------+---------------------------------------------------------+
| *%*        | The wildcard operator stands for one or more characters |
|            | in a search field and can represent any legal           |
|            | combination of letters or numbers. For example, sa%     |
|            | locates reports that contain any one of the following:  |
|            | \"safety,\" \"saline,\" \"sat,\" \"satisfy,\"           |
|            | \"salient,\" etc.                                       |
+------------+---------------------------------------------------------+
| *\_*       | Narrative fields support an additional wildcard         |
|            | operator, the "\_" (underscore), that stands for        |
|            | exactly one occurrence of any legal character. For      |
|            | example, sa\_ locates reports that contain any one of   |
|            | the following: \"sag,\" \"sap,\" \"sat,\" \"sax,\" etc. |
+------------+---------------------------------------------------------+
| **Range    |                                                         |
| Operator   |                                                         |
| -** used   |                                                         |
| in coded   |                                                         |
| and        |                                                         |
| date/time  |                                                         |
| fields     |                                                         |
+------------+---------------------------------------------------------+
| *between*  | This operator is used to specify a numerical range or a |
|            | range of codes. Search terms combined with the          |
|            | *between* operator will return records that contain all |
|            | of the search terms through the range X and Y,          |
|            | including X and Y. The form of the expression is        |
|            | *between X and Y*. NOT can be used to negate the range  |
|            | operator and will return records that do not contain    |
|            | the search terms.                                       |
+------------+---------------------------------------------------------+
| **         |                                                         |
| Relational |                                                         |
| Operators  |                                                         |
| -** used   |                                                         |
| in numeric |                                                         |
| fields     |                                                         |
+------------+---------------------------------------------------------+
| *\<*       | Returns records with values less than the search term.  |
|            |                                                         |
| *\>*       | Returns records with values greater than the search     |
|            | term.                                                   |
| *\>=*      |                                                         |
|            | Returns records with values greater than or equal to    |
| *\<=*      | the search term.                                        |
|            |                                                         |
| *=*        | Returns records with values less than or equal to the   |
|            | search term.                                            |
| *\<\>*     |                                                         |
|            | Returns records with values equal to the search term.   |
|            |                                                         |
|            | Returns records with values not equal to the search     |
|            | term.                                                   |
+------------+---------------------------------------------------------+

# Exercise Solutions

+-----------------------------------------------------------------------+
| **Exercise 1**                                                        |
|                                                                       |
| 1\. From the **CAIRS HELP TABLE OF CONTENTS** page, access on-line    |
| help on **Problems and Troubleshooting.**                             |
|                                                                       |
| > a\. On the **CAIRS** home page, click on the                        |
| > **[Help/Tutorial]{.underline}** hyperlink.                          |
| >                                                                     |
| > b\. On the **CAIRS HELP TABLE OF CONTENTS** page, click on the      |
| > **[Problems and Troubleshooting]{.underline}** hyperlink.           |
| >                                                                     |
| > What is a possible solution if header information is not printing   |
| > correctly on reports and logs?                                      |
| >                                                                     |
| > Refer to the entry on header printing problems. (Remember that if a |
| > page is long, you can use your browser Find feature to locate a     |
| > specific word.)                                                     |
|                                                                       |
| 2\. Return to the **CAIRS** home page. Go to the **CAIRS SEARCH       |
| SELECTIONS** page and obtain context-sensitive help on creating a     |
| search using the search check boxes.                                  |
|                                                                       |
| > a\. Click on the **BACK** button twice to return to the **CAIRS**   |
| > home page, or open the **VIEW** menu and select **CAIRS Home**.     |
| >                                                                     |
| > b\. Click on the **[CAIRS Database Modules]{.underline}**           |
| > hyperlink.                                                          |
| >                                                                     |
| > c\. Click on the **[Search and Distribution]{.underline}**          |
| > hyperlink.                                                          |
| >                                                                     |
| > d\. Click on the **[Create Search]{.underline}** hyperlink.         |
| >                                                                     |
| > e\. From the **CAIRS SEARCH SELECTIONS** page, click on the         |
| > **question mark** icon in the title section at the top of the page. |
| >                                                                     |
| > What are the four basic types of data fields on which you can       |
| > search in the CAIRS database?                                       |
| >                                                                     |
| > Coded Fields Date/Time Fields                                       |
| >                                                                     |
| > Narrative Fields Numeric Fields                                     |
| >                                                                     |
| > Scroll down through the **CAIRS SEARCH AND DISTRIBUTION** help page |
| > until you find the section on creating a search selection.          |
|                                                                       |
| 3\. Return to the CAIRS application.                                  |
|                                                                       |
| Close the help window by selecting **Close** from the **FILE** menu.  |
+-----------------------------------------------------------------------+