# ![](media/image1.jpeg){width="1.8751968503937009in" height="1.095275590551181in"}![](media/image2.png){width="1.8137795275590551in" height="0.9751968503937007in"}![](media/image3.jpeg){width="1.8633858267716537in" height="2.4838582677165353in"}  {#section .unnumbered}

# 

###### Table of Contents

**Electro Mechanical Technician Training Program**

What is the Electro Mechanical Technician Training Program? 1

Why Los Alamos National Laboratory Hire Students 1

How Does the EMTP Work ? 1

Appointment Types and Terms 2

EMTP Certificate Curriculum 2

Tuition Reimbursement Policy 3

Student Transcripts 3

Funding for the EMTP --Salary, Participant's Roles & Commitments 4

Matching Student with Mentor and Hiring 4

Student/Mentor/ Program Coordinator Communications 5

Student Workplan 6

Sample Workplan 7

Preparing for the Student's Arrival 8

The Students' First Days at UNM-LA and LANL 8

Work Schedule Options 8

Travel 9

Performance Evaluations 9

End of Program Options 9

**LANL Employee Information**

General Employment Training (GET) for EMTP Students 10

Annual Security Refresher 10

Initial Computer Security Briefing -- Lab Wide 10

Environmental Management System (EMS) Awareness for Workers 11

Substance Abuse Awareness Program for Employees 11

Technical Surveillance Countermeasures (TSCM) 11

Maintaining a Respectful Workplace 11

Site Specific Training 12

Student/Mentor Policy and Procedure (IPP 787.2) 12

Mentor Training 12

Z Numbers 12

Safety and Security 13

Security Clearances 13

Cryptocards 13

Computer Usage 13

E-mail Accounts and Usage 14

Phone Usage 14

Personal Property 14

Government Property 14

Prohibited and Controlled Articles 15

> Student Benefits 15

Harassment 15

Sexual Harassment 15

> **LANL Student Program Resources and Information**

Transportation 16

Student Program Contacts 18

Students' Association 18

Student Program Advisory Council 18

Student News, Student Views 19

Newsbulletin 19

Contacts and Resources Listing 19

#  **Electro Mechanical Technician Training Program**

# 

**[What Is the Electro Mechanical Technician Training Program?]{.mark}**

The Electro Mechanical Technician Training Program (EMTP) is a
work-study program designed to:

-   Develop employability skills in individuals

-   Promote the concept of, and provide access to, higher education
    opportunities for members of the workforce in New Mexico; and

-   Create a pool of qualified individuals from which Los Alamos
    National Laboratory (LANL) can draw for technician positions.

Co-sponsored by LANL and the University of New Mexico--Los Alamos
(UNM-LA), this highly successful program has been in existence since
1996.

Upon successful completion of the two-year training program, students
are awarded a Certificate in Electro Mechanical Technology. Continued
employment at the Laboratory is a possibility, depending on position
availability, funding, and positive evaluations. Historically, over 90%
of each graduating class has been converted to regular employement
status within the Laboratory.

# **[Why Los Alamos National Laboratory Hires Students]{.mark}**

Hiring student interns/technicians is an institutional goal for Los
Alamos National Laboratory. Hiring students helps LANL develop a
talented workforce to meet the current and future needs of this
ever-changing organization. These student interns/technicians will
become the next generation of experts in their fields.

**[How Does the EMTP Work?]{.mark}**

During the course of the program, a student works under the guidance of
Laboratory technical staff or senior technicians. A positive mentoring
relationship is critical to the development and success of the student
technicians. A portion of the student's eight-hour workday is spent at
UNM--LA attending required academic courses specially designed for and
relating to the work of an electro mechanical technician. The students
will complete 40 credit hours during the two-year program. The EMTP
students are required to maintain a minimum GPA of 2.0. Each student
technician assists his/her senior technician or technical staff member
(the mentor) with routine tasks and basic projects requiring electro
mechanical skills. Students also assist with other related duties as
assigned.

[]{.mark}

**[Appointment Types and Terms]{.mark}**

Students in the EMTP are considered Undergraduate Students (UGS),
limited term employees. The appointment is considered conditional for a
two-year period. To remain in the program the student must successfully
complete the EMTP curriculum, maintain a 2.0 GPA at UNM--LA, and
demonstrate successful completion of work assignments at the Laboratory.
Failure to do so may result in a probationary period or termination from
the program.

Upon graduation, students may be converted to regular Laboratory
employment, elect to pursue further education while working as an
Undergraduate student (UGS), or seek employment elsewhere. Students
electing to pursue further education must comply with the Laboratory's
UGS program requirements. Contact Brenda Montoya for more information on
the UGS program (667-4866 or e-mail bmontoya@lanl.gov).

EMTP student assignments may be ended for a variety of reasons,
including:

-   Failure to maintain a minimum 2.0 GPA (no grade below C allowed)

-   Failure to retake courses (at student's expense) when grades below C
    are received

-   Failure to successfully meet work expectations

-   Violation of Laboratory policies, procedures, or regulations

-   Inappropriate behavior

-   Student elects to initiate termination

-   Group budgetary problems

[**EMTP Certificate Curriculum**]{.mark}\
All courses are taken at the University of New Mexico -- Los Alamos. The
academic prerequisites are proficiency at the Math 120 and 106 level
(Intermediate Algebra) and the English 100 level. If necessary,
developmental classes can be taken during the summer session prior to
the start of the program. The course catalog can be viewed on-line at
[http://www.la.unm.edu/catalog/catalog
2006](http://www.la.unm.edu/catalog/catalog 2006).

A total of 40 credit hours are earned in the required sequence of
courses listed below over the four EMTP semesters. A minimum grade of C
(not C-) is required to pass each class,

resulting in an overall GPA of 2.0 or above for the program.

+-----------------+-----------------+-----------------+-----------------+
| *First          | *Second         | *Third          | *Fourth         |
| semester*       | semester*       | semester*       | semester*       |
+-----------------+-----------------+-----------------+-----------------+
| Introduction to | Composition I:  | Trigonometry    | Elements of     |
| Drafting        | Exposition      |                 | General         |
|                 |                 | MATH 123        | Chemistry       |
| DRFT 101L       | ENGL 101        |                 |                 |
|                 |                 |                 | CHEM 111L       |
+-----------------+-----------------+-----------------+-----------------+
| El              | Drafting and    | Introduction to | Introduction to |
| ectromechanical | Blueprint       | Physics         | Computer Aided  |
| Shop Practice   | Reading         |                 | Design and      |
|                 |                 | PHYC 102        | Drafting        |
| ELCT 105L       | DRFT 119        |                 |                 |
|                 |                 |                 | CT 111          |
+-----------------+-----------------+-----------------+-----------------+
| College Algebra | DC Circuit      | AC Circuit      | Vacuum Systems  |
|                 | Analysis        | Analysis        |                 |
| MATH 121        |                 |                 | ELCT 114        |
|                 | ELCT 101        | ELCT 102L       |                 |
+-----------------+-----------------+-----------------+-----------------+
| Problems in     |                 |                 | RF Power        |
| College Algebra |                 |                 | Laboratory      |
|                 |                 |                 |                 |
| MATH 107        |                 |                 | ELCT 112L       |
+-----------------+-----------------+-----------------+-----------------+
|                 |                 |                 |                 |
+-----------------+-----------------+-----------------+-----------------+
| *10 credit      | *10 credit      | *11 credit      | *9 credit       |
| hours*          | hours*          | hours*          | hours*          |
+-----------------+-----------------+-----------------+-----------------+

[]{.mark}

**[Tuition Reimbursement Policy]{.mark}**

Tuition reimbursement is made directly to the employee/student with
proof of full payment to the school and successful completion (C or
better) of coursework. Students complete Form 896, Application for
Tuition Assistance (can be viewed online at
<http://enterprise.lanl.gov/forms/896.pdf> ), at the end of the academic
semester and forward the form to CT-T&D Tuition Assistance, M589, and
attach the original tuition receipts, book receipt, and grade report.
Dixie Paternoster (667-0386 or dixie@lanl.gov) can assist the student
with this process and answer any questions.

[]{.mark}

[]{.mark}

**[Student Transcripts]{.mark}**

Transcripts and attendance records are forwarded at the middle and end
of each semester from the UNM-LA advisor to the EMTP Program Coordinator
for review.

Students not meeting the criteria for academic success (a required EMTP
course dropped, withdrawn, or below a grade of C) do not receive the
salary increase and must meet with an EMTP committee (student, mentor,
program coordinator, and UNM-LA advisor) to discuss termination or
probation. Probation terms can include retaking and passing the failed
class(es) at the student's own expense as soon as the class is offered
the following semester or summer, possibly a reduction in work hours to
allow for more study time, hiring a tutor to assist with studies, or
taking extra classes the next semester. If a student cannot fulfill the
program requirements following a period of probation, then termination
will be recommended.

[]{.mark}

**[Funding for EMTP --Salary, Participant Roles and
Commitments]{.mark}**

EMTP student salaries begin at the Laboratory's base UGS salary rate at
the time of hiring as determined and posted by Human Resources. Salaries
increase at a rate of \$0.75 per hour upon successful completion of each
academic semester. Future pay increases are never retroactive.

The sponsoring Group management agrees to a two-year commitment to
provide funding for a student technician. Group funding covers student
salaries (for 40 hours per week and any overtime), job related travel
costs, and program costs for tuition, books, and school related fees
billed by the University. The Group determines which cost and program
codes will provide the funds to cover the EMTP student costs. Sponsoring
organizations will not incur any costs until the program commences at
the beginning of the first semester. Soon after, student salary costs
will commence. Tuition reimbursement costs will not begin until the end
of the first semester.

Tuition, books and fees at UNM-LA range between \$600-\$1,000/semester.
Over the two-year period, projected costs would be in the range of
\$45,000 (approx. \$41,000 salary and \$4,000 academic costs).

The Education and Postdoc Office (EPDO) is responsible for the role of
program coordination and is funded through the Science and Technology
Base Programs Office (STBPO). Program coordination funding from the
Laboratory (STBPO) also covers administrative tasks incurred at UNM-LA,
as well as any associated recruiting costs as per a Laboratory approved
contract with UNM-LA.

**[Matching Student with Mentor, and Hiring]{.mark}**

Once the EMTP interviewing committee has selected students for the
program based on their academic merits, students must be matched to a
mentor. Mentors will review selected students' resumes and interview
students to determine what student best meets their individual needs.
When the mentor finds a prospective student, he/she contacts the EMTP
Program Coordinator to complete that student's hiring package which must
include the student's:

1.  Resume

2.  Transcripts reflecting current/latest enrollment

3.  Request for Background Information (form #1817)

4.  Supplemental Employment Information (form #902)

5.  Job Demands Worksheet (form #1793)

6.  Student Workplan

7.  *DOE Approval IF the student is a foreign national (form #982)*

Items 1-4 are part of the UNM-LA application. The mentor completes items
5-7. Item 7 is only necessary if the student is not a US citizen.

The EMTP Program Coordinator delivers the complete hiring package to HR
for each student.

**[Student/Mentor/Program Coordinator Communications]{.mark}**

The mentor is the primary contact for each EMTP student. The program
coordinator should ensure that the mentor has regular contact with
his/her student. The mentor is the initial contact regarding work,
school, or other issues related to the student's job performance and/or
attendance in the program. The mentor and student make up a team and
should be encouraged to field questions whenever the student needs
additional instructions or clarification. The student-mentor
relationship is crucial to the success of the student.

The goal of EMTP is that the mentor, once familiar with his/her
requirements, will provide work that requires less supervision and more
initiative and confidence on the part of the student. However, this does
not mean that regular communications with the student should cease.

The EMTP Program Coordinator should continually monitor the relationship
between the mentor and the student.

If the student has problems performing required projects, the EMTP
coordinator should communicate with the student and mentor to determine
a course of action. The coordinator's input will benefit the mentor, the
student, the project and the student's overall experience. The
Laboratory's EMTP Program Coordinator should be kept informed of any
problem/solution.

The mentor should use the Student Workplan as a tool for providing clear
guidelines and expectations. The coordinator should demonstrate that
communications between all parties is open and important to the success
of the student, the mentor, and the coordinator.

**[Student Workplan]{.mark}**

The Student Workplan defines the type of work and training that will be
accomplished during the student's appointment. It provides a description
of the work assignment and projects, along with the necessary skills and
educational background needed to perform the work. The workplan should
be used as a tool for both the mentor and the student to establish a
clear, mutual, and meaningful educational Laboratory experience. A
student workplan can be part of the mentor's individual development plan
and can be used during the employee performance evaluation period.

Workplans are required for all new, returning, and continuing students
and must be submitted both on-line at
<https://spi-internal.lanl.gov/spi/mentor/> and as a printed copy to
Human Resources as part of the student hiring package. Returning and
continuing student workplans can be completed and submitted beginning
October 1 each year (at the beginning of the fiscal year) or as
determined by the student start date.

**Sample Workplan**

Los Alamos National Laboratory

**Education Programs**

# **Student Workplan**

**Student Classification:** Post-Baccalaureate **WA Position Type:**
Technical

**Student Z Number:** 999999 **Mentor Z Number:** 990990

**Student Name:** John J. Johnson **Mentor Name:** George Jetson

**School Attending:** University of Wisconsin **Mentor Phone:** 665-0000

**Major:** Pre-Engineering **Mentor Email:** <gjetson@lanl.gov>

**Student Email:** N/A **Group:** ISR-1 **Division:** B

**HR Generalist Z #:** 0000000 **Mail Stop:** M888

**Anticipated Start Date:** 10/01/2006 **End Date:** 10/01/2007

**Description of Work Assignment**

This summer, John will be tasked with the following: fabrication of low
voltage electronic chassis, stuffing printed circuit boards, desoldering
various electronic devices, connectors, and PC boards, wiring of high
density electronic connectors, understanding basic electronic logic ICs,
fabrication of fiber optic transmitter and receiver circuits, ordering
tools, electronic devices and equipment, fab QRC objects as needed.

**Required Training:** GET**,** Waste Generation Overview #8477, Haz Com
Training #2398, Electrical Injury Mechanisms #16749, LANL electrical
safety program #16750, Bloodborne pathogens #7292, Computer security

**Recommended Training:** Beryllium awarness self study #28340, HRL site
specific training, Select agent safety and security requirements

  ---------------------- --------------------- ---------------------------
                                               

                                               

                                               

                                               

                                               

                                               
  ---------------------- --------------------- ---------------------------

[]{.mark}

[]{.mark}

[]{.mark}

**[Preparing for the Student's Arrival]{.mark}**

Selecting an appropriate project before the student arrives is important
for a positive work experience. Projects should have the following
characteristics:

-   A defined goal that the student has a reasonable chance of meeting
    during the appointment (begin with a simple project and progress to
    more complex projects);

-   Sufficient flexibility that the project can be shortened or
    lengthened depending on the success rate of the student;

-   Two to three levels or stopping places; and

-   Demonstrable relevance to the bigger picture of the Group/Division.

The Group management can prepare for the student's arrival by doing the
following things:

-   Have the mentors peruse the new education website section for
    mentors at <http://int.lanl.gov/education/mentors/index.shtml>;

-   Have the mentors create and submit a preliminary Student Workplan
    (form is available on the web at
    <https://spi-internal.lanl.gov/spi/mentor/Logon.asp>); and

-   Ensure that the student will have the necessary tools to conduct
    his/her work (i.e., office space, desk, phone, computer, etc.).

###### [The Students' First Days at UNM-LA and LANL]{.mark}

The students' first few days are filled with activities helping them to
become familiar with the Laboratory. They participate in New Student
Orientation and complete the new-hire process with the Human Resources
Division. They are informed of available resources as well as
site-specific training that may be required before they are authorized
to conduct work. They must also complete General Employee Training (GET)
before they can officially begin working (see page 10).

Should there be a conflict with UNM-LA classes and Orientation and/or
GET, the student needs to let the UNM-LA advisor know of this in
advance, so he/she can excuse the student from class(es) without
penalty.

###### [Work Schedule Options]{.mark}

All EMTP students are required to put in 80 hours per two-week period
with no more than 44 hours in one week. Some of this time is spent at
UNM--LA in classes. Students must report to work at the time established
by their assigned Group. Students are accountable for a full-week's
worth of time. This means that a student who works a 40-hour week, must
either be in class or at the worksite for a total of 40-hours. The same
reasoning applies for a 9/80 work schedule (account for 44 hours the
first week and 36 hours the second week). Students should be allowed, at
the mentor's/supervisor's discretion, time to travel to/from class and
work (not from home). Generally we find that 10-15 minutes is the
maximum time needed to get from the worksite to UNM--LA with 5 minutes
to park and walk to class. The student should submit a course and work
schedule to his/her mentor, office administrator, and EMTP Program
Coordinator at the beginning of each semester.

For example, during the first week, all students are required to work a
five-day, Monday‑through‑Friday, eight-hours-per-day schedule. After the
first week, the student may request a different option such as the
9/80-schedule. If the mentor approves, the student's schedule may be
modified. Student employees and mentors should have compatible schedules
(5/40 or 9/80 A or 9/80 B).

**[Travel]{.mark}**

Students should not be expected to travel during the school term. Any
work related travel should be scheduled during the summer months. All
lab travel should be coordinated through the student's group office
prior to departure.

**[Performance]{.mark} Evaluations**

The sponsoring Group will complete an annual evaluation for the EMTP
students.

If either the mentor or the student cannot meet the goals and objectives
that have been outlined in the Student Workplan and in the EMTP program
requirements, Group management may consider a no-fault end to the
relationship. Options for no-fault end include: identify and assign a
new mentor, possible transition to another organization and mentor, or
termination from the program. The mentor should contact and inform the
EMTP coordinator for guidance. If a new assignment and mentor cannot be
identified, the only alternative available will be to terminate the
student from the program.

**[End of Program Options]{.mark}**

Upon completion of the EMTP program, the group may choose to hire the
student as a regular employee. However, the Group is [not]{.underline}
obligated to hire the student at the completion of the program. If the
Group has an available position or can fund a new position, the Group
may convert the student to regular employee status.

Students may choose to pursue the following options: (1) seek employment
with the sponsoring organization, (2) seek employment with another LANL
organization, (3) pursue an associate's degree, (4) pursue further
education at a four-year institution, or (5) seek employment outside of
the Laboratory.

# 

#  **LANL Employee Information**

**[Training]{.mark}**

###### []{.mark}

**General Employee Training (GET)** -- Course #15503

-   Requirement Driver: 5480.20A

-   Required once

-   Target Audience:

    -   All new workers who will be on-site for more than 10 workdays in
        a 12-month period.

    -   All workers whose job assignments require unescorted access to
        nuclear facilities and/or radiological controlled areas.

General Employee Training (GET) is a course that is required of all LANL
and contract employees, including students. The student will need to
report to the Training and Development Center in White Rock. GET is a
full day training course (8:00 am -- 5:00 pm). The student is required
to complete GET before he/she can be issued a badge and begin working.

**Annual Security Refresher** -- Course #1425

-   Requirement Driver: DOE M 470.4-1, Part 2, Section K

-   Training Plan #729, *Security Education Training*

-   Required annually

-   Target Audience:

    -   All LANL L- and Q-cleared badge holders who are "Active" in the
        Employee Information System (EIS) who have reported productive
        time (not vacation, extended leave, etc.) in the Time and Effort
        system within the past 30 days, regardless of the Laboratory
        employee type (e.g. LANS, contractor, visitor, Postdoc, HS
        Co-op, UGS, GRA, affiliate, external or guest).

**Initial Computer Security Briefing -- Lab-wide** -- Course #9369

-   Training Plan #2368, *Computer Security Briefing -- Unclassified*

-   Required once

-   Target Audience:

    -   Anyone who uses Laboratory unclassified or classified computer
        resources, either onsite or offsite, including federal workers
        in any branch/agency of the US government, LANS, contractors,
        subcontractors, students, HS Co-op, UGS ,GRA, external, guests
        and visitors.

    -   Anyone who wants to obtain a Crypto-Card.

**Environmental Management System (EMS) Awareness for Workers --**
Initial Course #32461

-   Training Plan #7215, *EMS Worker Awareness*

-   Required once

-   Target Audience:

    -   All LANL badge holders who are "Active" in the Employee
        Information System (EIS) who have reported productive time (not
        vacation, extended leave, etc.) in the Time and Effort system
        within the past 30 days, regardless of the Laboratory employee
        type (e.g. LANS, contractor, visitor, Postdoc, HS Co-op, UGS,
        GRA, affiliate, external or guest).

**Substance Abuse Awareness Program for Employees** -- Course #7863

-   Training Plan #458, *Lab-wide Substance Abuse Training Plan*

-   Required once

-   Target Audience:

    -   All LANL badge holders who are "Active" in the Employee
        Information System (EIS) who have reported productive time (not
        vacation, extended leave, etc.) in the Time and Effort system
        within the past 30 days, regardless of the Laboratory employee
        type (e.g. LANS, contractor, visitor, Postdoc, HS Co-op, UGS,
        GRA, affiliate, external or guest).

    -   Some subcontract workers whose contract with the Laboratory does
        not specifically require the subcontractor's employees to take
        this course may be exempt from this training.

**Technical Surveillance Countermeasures (TSCM)** -- Course #12890

-   Training Plan #3687, *Technical Surveillance Countermeasures*

-   Required annually

-   Target Audience:

    -   All LANL badge holders who are "Active" in the Employee
        Information System (EIS) who have reported productive time (not
        vacation, extended leave, etc.) in the Time and Effort system
        within the past 30 days, regardless of the Laboratory employee
        type (e.g. LANS, contractor, visitor, Postdoc, HS Co-op, UGS,
        GRA, affiliate, external or guest).

**Maintaining a Respectful Workplace** -- Course #34531

-   This course is designed to enhance manager's and supervisor's
    knowledge and understanding of various employment laws and policies
    related to discrimination and harassment prevention. It contains
    interactive scenarios intended to educate managers about legal
    responsibilities and to assist in identifying potential problems and
    resources available to deal with common workplace issues. Content
    focuses on sexual harassment, and discrimination based on age,
    gender, race, color, ethnicity, physical or mental disability,
    sexual orientation, religion, marital status, medical condition and
    veteran or military status.

[]{.mark}

**[Site Specific Training]{.mark}**

Individual sponsoring Groups may have specific training requirements
necessary for student employees to conduct their jobs. In addition to
GET, students may be required to take other training courses such as
Rad-Worker I & II, Electrical Safety, Hazwopper, etc. The mentor and
Group management should determine the training a student needs to
complete prior to and during his/her assignment.

**[Student Mentoring Policy and Procedure (IPP 787.2)]{.mark}**

This new policy was issued in May 2005. The policy standardizes and
formalizes the process to select, train, and appoint mentors; and
prepare mentorees to work at LANL. This document also clarifies and
establishes the responsibilities and requirements for responsible
management and supporting organizations. You can view the full policy
at:
<http://policy.lanl.gov/pods/policies.nsf/MainFrameset?ReadForm&DocNum=IPP787&FileName=ipp787.2.pdf>
.

**Mentor Training**

Mentors are required to participate in mentor training as part of IPP
787.2. The training courses are available year-round.

**New Mentor Training**

This initial course is required for staff interested in mentoring
students and Postdocs and provides the participants with the knowledge,
skills, and requirements to become effective mentors.

**Or**

**Annual Mentor Refresher**

This course is an annual requirement for all LANL staff interested in
continuing their role as a mentor to a student or Postdoc. By completing
this course, mentors will maintain their authorization as a mentor.

[]{.mark}

**[Z Numbers]{.mark}**

Students will be assigned a Z number. Students normally receive their Z
numbers on their first day of employment. A Z number, once assigned, is
a permanent attribute of an individual in the Laboratory\'s personnel
database. No person should ever have more than one Z number. Even if
someone leaves the Laboratory and returns decades later, the same Z
number identifies that person.

[]{.mark}

[]{.mark}

[]{.mark}

**[Safety and Security]{.mark}**

Safety and Security are a primary goal and commitment for all LANL
employees in order to have an injury free workplace. The Laboratory is
on an aggressive course to ensure that neither people nor the
environment are injured while working toward achieving its mission.
Students are required to participate in Safety and Security training
sessions. See the Safety and Security home pages at
[*http://int.lanl.gov/security/*](http://int.lanl.gov/security/) to
learn more. If students think they see unsafe or un-secure work or are
uncomfortable about how work is being conducted, they should contact
their division safety/security officers or speak with their mentors or
team leaders.

**[Security Clearanc]{.mark}es**

When a security clearance (L or Q) is required, the sponsoring Group
management should submit a request and written justification as soon as
possible after the selection of a student due to the length of time
required for clearance processing. The request is initiated through
Personnel Security S-6
([*http://int.lanl.gov/security/personnel/*](http://int.lanl.gov/security/personnel/)).
The length of time to acquire a clearance is determined by the level of
clearance requested and the personal history of the candidate. More
information on clearances can be found at
[*http://int.lanl.gov/security/personnel/clearances/*](http://int.lanl.gov/security/personnel/clearances/)
.

**[Cryptocards]{.mark}**

Cryptocards, also called smart cards or token cards, are necessary to
access the LANL network when away from LANL in the USA. Cryptocards are
also necessary to access many of the computer services such as
Just-in-time (JIT) purchasing, the Electronic Software Delivery (ESD)
webpages, and the Enterprise Information Applications (EIA). The EIA
page is routinely used to enter weekly attendance and to update Employee
Information data such as office location, phone number, e-mail address,
pager number, etc. When Group management requests a cryptocard with
administrative access for the student, a brief background check is
conducted. Once the background check is completed, the student will be
required to complete online course #9369 *Initial Computer Security
Briefing (*<http://network.lanl.gov/accounts/index.php>). The Group
management and the student must complete and submit Form 1834
(<http://network.lanl.gov/cryptocards/>) or call the ICN Accounts Office
(665-4444

option 1). Answers to frequently asked questions can be viewed at
<http://network.lanl.gov/accounts/accounts_faq.php> .

[]{.mark}

**[Computer Usage]{.mark}**

The student is responsible for proper use of any computer system used
during work hours. The sponsoring Group will provide a listing of
computer system responsibilities at the appropriate time. In general,
users are prohibited from using the computer for any work outside of
that assigned. Use of the Internet is restricted to that needed to
accomplish assigned work. Use of the Internet to access pornographic or
gambling sites can result in immediate termination from the Electro
Mechanical Technician Training Program and the Laboratory.

In addition, the user must ensure that only authorized Laboratory
personnel have access to his/her computer system.

[]{.mark}

**[E-mail Accounts and Usage]{.mark}**

Once the student has been assigned a Z number, the Group administrator
can arrange to have the student's e-mail account set up. This can happen
before the student arrives, if requested. LANL automatically gives
students their e-mail addresses. If a student has an email address
preference, he/she should inform the mentor or the Group administrator.

**[Phone Usage]{.mark}**

Laboratory telephones may be used only for Laboratory business. Personal
calls should be limited and local only. Phone call communications are
not monitored but numbers called are and users must sign-off on all
long-distance calls. Users must reimburse the Laboratory for any
personal long-distance calls (cost plus Laboratory taxes). Cell phones
should be used for personal calls. Students should be aware that
personal cell phones are not allowed at certain Laboratory sites.

[]{.mark}

[]{.mark}

**[Personal Property]{.mark}**

Non-LANL property is any property other than that supplied to or
purchased by the Los Alamos National Security, LLC (LANS) under its
contract with DOE. Please review the Prohibited and Controlled Articles
List.
(<http://int.lanl.gov/security/documents/security-smart/cp_articles08_06.pdf>
). Property owned by employees or affiliates and used at LANL is
considered on-site use of non-LANL property. There are strict
requirements regarding personal property use on LANL grounds. This
includes cell phones, pagers, cameras, PDAs, and laptops.

**[Government Property]{.mark}**

Students are expected to adhere to the Laboratory's official use only
policies regarding appropriate use of computers, LANL telephones,
government vehicles, offices and LANL space. For additional information,
please see the Misuse of Government Property Guidelines
(<http://admin-manual.lanl.gov/>) under Administration, Employee
Responsibility, and Government Property. If the student needs to take
government property off site, a request for a Property Removal Pass must
be initiated with the Group's Property Administrator.

Fraud, waste and abuse concerns should be reported to Internal Inquiries
(SAFE-IIS12) at 665-6159. Theft, vandalism, threats, or other security
concerns should be reported to Special Projects Office at 665-3505. For
any other questions about whom to contact at security information use
the following:
[***http://int.lanl.gov/security/documents/whomtocall.pdf***](http://int.lanl.gov/security/documents/whomtocall.pdf)
.

**[Prohibited and Controlled Articles]{.mark}**

Prohibited articles are those not permitted at LANL unless prior
approval from the Security Support (SEC-PSS5), 665-7907, has been
secured. The following articles are prohibited: any dangerous weapons,
explosives or other dangerous instrument or material likely to cause
substantial injury to persons or property; alcoholic beverages;
controlled substances (e.g., illegal drugs and associated paraphernalia,
but not prescription medicine); and other items prohibited by law.
Controlled articles are those not permitted in a LANL security area.
Controlled articles include personal electronic devices capable of
transmitting information and/or data. Examples of controlled articles
are: recording equipment (audio, video, optical, or data); cameras
(video or still); electronic equipment with a data exchange port cable
being connected to automatic information system equipment; radio
frequency transmitting equipment; computers and associated media
(including laptops and PDAs); and cellular telephones.

[]{.mark}

[Student Benefits]{.mark}

Depending on the type and length of their appointments, students may be
eligible for benefits. All benefits questions should be directed to the
Benefits Office, 667-1806, <benefits@lanl.gov>.

Information on benefit plans can be accessed at
http://[www.lanl.gov/worklife/benefits](http://www.lanl.gov/worklife/benefits).
Questions regarding vacation, sick leave, and taxes should be directed
to the Payroll Team, 667-4594.

[]{.mark}

###### [Harassment]{.mark}

The Laboratory has very specific policies regarding harassment.
Harassment is unacceptable conduct and is prohibited. The Laboratory
takes measures to prevent acts of harassment. They involve prompt
corrective and/or disciplinary action for any act that violates this
policy. Please contact HR-Employee Relations Group, 667-8730,
[http://www.hr.lanl.gov](http://www.hr.lanl.gov/) for more details.

###### []{.mark}

[]{.mark}

###### [Sexual Harassment]{.mark}

The Laboratory sexual harassment policy prohibits sexual relationships
involving subordinates or mentored students. The policy can be found
under Employee Responsibilites (AM 711). The related resources available
to mentors are HR-DO, 667-1887; the HR generalist for the division; the
Employee Assistance Program; and the Ombuds Office.

**LANL Student Program Resources**

**[Transportation]{.mark}**

**LA Bus**

LA Bus serves all of Los Alamos County. The bus runs from 6 a.m. to 6
p.m. Several work routes are available on the commuter route schedule.
They also have a Demand Response Service (equipped with a wheelchair
lift and wheelchair tie-downs), which is available to riders who do not
want to wait for a fixed route bus. LA Bus does not operate on weekends
or LANL holidays. More information is available at
[www.labus.org](http://www.labus.org/).

> **Standard Fares**

+----------------+--------+-------------------------------------------+
|                | > **Ad | > **Students, Seniors and Handicapped**   |
|                | ults** |                                           |
+----------------+--------+-------------------------------------------+
| > **Single     | >      | > \$0.75                                  |
| > Ride**       | \$1.25 |                                           |
+----------------+--------+-------------------------------------------+
| > **20 Ride    | > \    | > \$10.00                                 |
| > Card**       | $15.00 |                                           |
+----------------+--------+-------------------------------------------+
| > **Monthly    | > \    | > \$20.00                                 |
| > Pass**       | $25.00 |                                           |
+----------------+--------+-------------------------------------------+

> Demand Response Service

+--------------------------+----------------------------+-------------+
| > **Single Ride,         | > **Single Ride, White     | > **10 Ride |
| > townsite**             | > Rock**                   | > Pass**    |
+--------------------------+----------------------------+-------------+
| > \$3.00 or 1 punch on a | > \$5.00 or 2 punches on a | > \$20.00   |
| > pass                   | > pass                     |             |
+--------------------------+----------------------------+-------------+

**Taxi Service**

LANL provides a free taxi service to all Laboratory sites. This service
is available to Laboratory employees during normal work hours (8:30 a.m.
to 3 p.m.). Call 667-TAXI (667-8294) to make arrangements. Some
destinations may require the use of both the LANL taxi service and LA
Bus. Call the taxi service number to see if this will be necessary. You
can also contact the taxi service to make arrangements to coordinate
with the Park & Ride service provided by All Aboard America! (next
page). The summer is a very busy time for the taxi service, so please
remember that the taxis are to be used only for official Laboratory
business. Taxis will not transport students to their homes or to
non-business locations. <http://intranet.jci.lanl.gov/dept/ss/tp/ts/>

**Park-n-Ride**

All Aboard America!, in conjunction with the New Mexico State Highway
and Transportation Department, operates over 80 daily departures between
the following cities:

-   Santa Fe and Espanola

-   Santa Fe and Los Alamos

-   Espanola and Los Alamos

-   Albuquerque and Santa Fe and Los Alamos

> This service is available for the general public at the following one
> way fares:

-   Santa Fe - Espanola - Los Alamos - \$3

-   Albuquerque - Santa Fe - \$3

-   Albuquerque - Los Alamos - \$6

> Students should visit the website at:
> <http://www.allaboardamerica.com/santafe/parkandride.html> to get
> schedules, pick-up and drop-off locations, days of operations, and
> monthly pass information. Discounted monthly passes are available.

**Shuttle Services**

Students needing transportation from/to Albuquerque can contact the
following agencies:

> **Santa Fe Shuttle** (from Albuquerque to Santa Fe)
>
> Phone: 1-888-833-2300
>
> Website:
> [http://www.shuttlesantafe.com](../%20http://www.shuttlesantafe.com)
>
> Availability: Open 7 days a week
>
> Travel Time: approx. 70 - 75 min.
>
> Hours of Operation: 8:00 a.m. -- 8:00 p.m.
>
> Requires 24 hour advance reservation
>
> Cost: \$21.00 one-way
>
> \$38.00 roundtrip
>
> Destinations: Stops at all hotels

**Sandia Shuttle** (From Albuquerque to Santa Fe)

> Phone: 505-474-5696 888-775-5696
>
> Website: [www.sandiashuttle.com](http://www.sandiashuttle.com/)
>
> Availability: Open 7 days a week
>
> Travel Time: approx. 70 min.
>
> Hours of Operation: 8:00 a.m. -- 8:00 p.m.
>
> Leaves Albuquerque every hour beginning at 8:45
>
> Reservations and Pre-Payment with credit card required
>
> Cost: \$25.00 one-way
>
> \$45.00 roundtrip
>
> Destinations: Stops at all hotels

\* These rates are subject to frequent changes. Please call before
making reservations.

###### []{.mark}

###### [Student Program Contacts]{.mark}

The role of the Student Program Office program coordinator is to ensure
that students have a rewarding work experience. The UGS coordinator is
available to assist mentors and students with needs relating to
workplans, mentor/student relationships, policy, exceptions, and other
student issues. Please contact the UGS coordinator if you need
assistance.

Problems or concerns regarding the EMTP program should be directed to
the EMTP Program Coordinator. Academic problems or concerns should be
directed to the University of New Mexico-Los Alamos EMTP program
advisor.

[]{.mark}

+-----------------------+----------------------+----------------------+
| LANL EMTP Program     | UNM--LA EMTP Program | **Student/Mentor     |
| Point of Contact      | Advisor              | Liaison**            |
|                       |                      |                      |
| Brenda Montoya        | Yohanna Wiuff        | **STBPO/EPDO**       |
|                       |                      |                      |
| 667-4866              | 662-0341             | Carole Rutten        |
|                       |                      |                      |
| bmontoya@lanl.gov     | ypw@la.unm.edu       | 665-5194             |
|                       |                      |                      |
|                       |                      | *crutten@lanl.gov*   |
+-----------------------+----------------------+----------------------+

###### Students' Association

The LANL Students' Association (SA) continues to grow and provide
resources and activities for all students. Social, educational, and
professional development activities are coordinated and can be found on
the SA website at [http://sa.lanl.gov](http://sa.lanl.gov/). It is the
intent of SA to obtain representation from all programs, divisions, and
groups at the Laboratory that involve students. SA provides a voice for
the students and will bring the concerns, opinions, and ideas of the
students to the proper groups within LANL. Students must decide their
own level of participation, assessing their interests and their time.

###### 

###### Student Programs Advisory Council

The Student Programs Advisory Council (SPAC) is composed of Laboratory
employees who advise LANL management on student-related issues and
policies. The mission of SPAC is to make sure that every student has a
positive experience at LANL. The SPAC website is at
<http://int.lanl.gov/education/spac/> SPAC meetings are open, and
student and mentor involvement is encouraged.

The purpose of SPAC is to:

-   Serve as an advocate for the quality of each student's experience at
    the Laboratory;

-   Monitor the quality and impact of student programs;

-   Ensure effective communication regarding programs; and

-   Recommend policy changes and initiatives for improvement of
    Laboratory student programs

###### 

###### Student News, Student Views

"Student News, Student Views," is an electronic newsletter that is
distributed via the student information list serv bi-weekly from June
through August and monthly thereafter. It informs students of relevant
changes to policies and procedures, distributes information about
available scholarships, fellowships or internship opportunities. It
informs students of upcoming LANL and student activities. Students
should contact <cramsey@lanl.gov> to be placed on the list serv.

**Newsbulletin**

The Newbulletin is found at
<http://int.lanl.gov/news/index.php/fuseaction/nb.main>. The LANL events
calendar is found on the LANL homepage (<http://int.lanl.gov/> ).

Mentor, division-liaison, and student activities are listed.

**CONTACTS AND RESOURCES LISTING**

+------------------+-----------------+---------------------------------+
| ***TITLE***      | ***CONTACT      | ***COMMENTS/NOTES***            |
|                  | INFORMATION***  |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Badge Office     | Phone:          | [h                              |
|                  | 667-6901\       | tttp://int.lanl.gov/security/pe |
|                  | Email:          | rsonnel/badge/](http://www.lanl |
|                  | badge@lanl.gov  | .gov/security/personnel/badge/) |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Benef            | Phone:          | [[http://i                      |
| its/Compensation | 667-1806\       | nt.lanl.gov/worklife/benefits/\ |
| Office           | Email:          | ]{.underline}](http://i         |
|                  | be              | nt.lanl.gov/worklife/benefits/) |
|                  | nefits@lanl.gov |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Bradbury Science | Phone: 667-4444 | [[http:/                        |
| Museum           |                 | /www.lanl.gov/museum]{.underlin |
|                  |                 | e}](http://www.lanl.gov/museum) |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Business/Payroll | Phone: 667-4594 | [[http://cfo.lanl.gov/account   |
| Office           |                 | ing/payroll/default.shtml]{.und |
|                  |                 | erline}](http://cfo.lanl.gov/ac |
|                  |                 | counting/payroll/default.shtml) |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Diversity Office | Phone: 667-5665 | [[http://www                    |
|                  |                 | .lanl.gov/orgs/dvo]{.underline} |
|                  |                 | ](http://www.lanl.gov/orgs/dvo) |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Division Human   | Name:\          |                                 |
| Resources        | Phone:\         |                                 |
|                  | Email:          |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Education &      | Name: Carole    | [http://int.                    |
| Postdoc Office\  | Rutten\         | lanl.gov/education]{.underline} |
| Student/Mentor   | Phone:          |                                 |
| Liaison\         | 665-5194\       |                                 |
| \                | Email:          |                                 |
| \                | cr              |                                 |
| \                | utten@lanl.gov\ |                                 |
| HS Co-op, UGS,   | \               |                                 |
| and GRA\         | Name: Brenda    |                                 |
| Program          | Montoya\        |                                 |
| Coordinator      | Phone:          |                                 |
|                  | 667-4866\       |                                 |
|                  | Email:          |                                 |
|                  | bm              |                                 |
|                  | ontoya@lanl.gov |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Food (Aramark,   | Phone: 667-3591 | Hours of Operation:\            |
| Otowi Bldg.)     |                 | Breakfast: 6:30-10:00\          |
|                  |                 | Lunch: 11:00-1:45\              |
|                  |                 | \                               |
|                  |                 | <http://                        |
|                  |                 | www.aramarkcafe.com/losalamos/> |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Housing Office   | Name: Vicki     | [[http://financial.             |
|                  | Barnett\        | lanl.gov/housing/general.shtml\ |
|                  | Phone:          | \                               |
|                  | 661-2626\       | ]                               |
|                  | Email:          | {.underline}](http://financial. |
|                  | h               | lanl.gov/housing/general.shtml) |
|                  | ousing@lanl.gov |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Human Resources  | Phone:667-1887  | [http://int.lanl.gov/orgs/hr/co |
| Division Office  |                 | ntacts/hr-do.shtml]{.underline} |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Emergencies\     | Phone:          | fire, unattended bags, etc.\    |
| Immediate Danger | 667-6211\       | <http://int.lanl.gov/security/> |
|                  | Phone: 911      |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Laboratory       | Phone:          | External Web Site:\             |
| Operator         | 667-5061\       | [www.lanl.gov/worldview](       |
|                  | Or dial 0       | http://www.lanl.gov/worldview)\ |
|                  | (zero)          | Internal Web Site:\             |
|                  |                 | [http://int.                    |
|                  |                 | lanl.gov](http://int.lanl.gov/) |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Los Alamos       | Phone: 662-4201 | Allergy shots, pharmacy, and    |
| Medical Center   |                 | emergency care                  |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Medical/Personal | Phone:          | <                               |
| Issues           | 667-7251\       | http://int.lanl.gov/health/eap> |
|                  | \               |                                 |
| Occupational     | Phone: 667-7339 |                                 |
| Medicine\        |                 |                                 |
| Employee         |                 |                                 |
| Assistance       |                 |                                 |
| Program          |                 |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Office of Equal  | Phone: 667-8695 | [                               |
| Opportunity      |                 | [http://int.lanl.gov/orgs/oeo/i |
|                  |                 | ndex.htm]{.underline}](http://i |
|                  |                 | nt.lanl.gov/orgs/oeo/index.htm) |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Ombuds Office    | Name: Pavlo     | [[www.lanl.gov/ombuds/\         |
|                  | Quintana\       | \                               |
|                  | Phone:          | ]{.underline                    |
|                  | 667-9330\       | }](http://www.lanl.gov/ombuds/) |
|                  | Email:          |                                 |
|                  | pavio@lanl.gov  |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Research Library | Phone:          | [http:/library.lanl.            |
|                  | 667-5809\       | gov](http://library.lanl.gov/)\ |
|                  | Email:          | Starting place for assistance   |
|                  | l               | with library needs              |
|                  | ibrary@lanl.gov |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Safety and       | Phone: 665-7233 | [[http://int.lanl.gov/safety/\  |
| Security         |                 | ]{.underline                    |
| Concerns\        |                 | }](http://int.lanl.gov/safety/) |
| (ISM)            |                 |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Staff Relations\ | Phone: 667-8730 | <http://www.lanl.gov            |
| (Complaints,     |                 | /orgs/hr/relations/index.shtml> |
| harassment or    |                 |                                 |
| violence in the  |                 |                                 |
| workplace        |                 |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Student Liaison  | Name:\          | Division/Group Resource         |
|                  | Phone:\         | Person:\                        |
|                  | Email:          | \                               |
|                  |                 | (provides direction to          |
|                  |                 | appropriate contacts)           |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Student Mentor   | Name:\          | Primary Contact Person          |
|                  | Phone:\         |                                 |
|                  | Email:          |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Taxi             | Phone: 667-TAXI | From lab property to lab        |
|                  |                 | property                        |
|                  | (667-8294)      |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Travel           | Phone: 665-8529 | <http://cfo.lanl.gov/a          |
|                  |                 | ccounting/travel/default.shtml> |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| Tuition          | Name: Dixie     | <http://int.lan                 |
| Reimbursement    | Paternoster\    | l.gov/orgs/hr/td/tuition.shtml> |
|                  | Phone:          |                                 |
|                  | 667-0386\       |                                 |
|                  | Email:          |                                 |
|                  | dixie@lanl.gov  |                                 |
+------------------+-----------------+---------------------------------+
|                  |                 |                                 |
+------------------+-----------------+---------------------------------+
| LANL Weather     | Phone:          | Lab Closures or Delays\         |
| Updates          | 667-6622\       | \                               |
|                  | or\             | <http://weather.lanl.gov/>      |
|                  | 877-723-4101    |                                 |
+------------------+-----------------+---------------------------------+

###### 

![](media/image1.jpeg){width="1.8751968503937009in"
height="1.095275590551181in"}![](media/image2.png){width="1.8137795275590551in"
height="0.9751968503937007in"}![](media/image4.jpeg){width="2.1251968503937007in"
height="1.9909448818897637in"}![](media/image5.jpeg){width="2.1874015748031495in"
height="1.8838582677165354in"}