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**Office External Relations**

Office Work Instruction

Diplomatic Clearance for NASA Research Aircraft and Scientific Balloon
Campaigns

Approved by: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

John D. Schumacher

Associate Administrator for

External Relations

# DOCUMENT HISTORY LOG

+---------+--------+--------+-----------------------------------------+
| Status  | Do     | Eff    | Description                             |
|         | cument | ective |                                         |
| (Ba     |        |        |                                         |
| seline/ | Re     | Date   |                                         |
|         | vision |        |                                         |
| Re      |        |        |                                         |
| vision/ |        |        |                                         |
|         |        |        |                                         |
| Ca      |        |        |                                         |
| nceled) |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
| B       |        | 01     | .                                       |
| aseline |        | /11/00 |                                         |
+---------+--------+--------+-----------------------------------------+
| R       | A      | 4      | Revisions reflect minor editorial       |
| evision |        | /26/00 | changes to Sections 5, 6 and 7 to       |
|         |        |        | ensure clarity and consistency of       |
|         |        |        | procedure resulting from review of      |
|         |        |        | HQOWIs to address Pre-Assessment Audit  |
|         |        |        | of Feb 2000.                            |
|         |        |        |                                         |
|         |        |        | In response to NCR 365, revisions made  |
|         |        |        | to references to quality records in     |
|         |        |        | Sections 5, 6 and 7 to ensure clarity   |
|         |        |        | and consistency.                        |
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1.  **Purpose**

The purpose of this process is to define the steps to be followed in the
Office of External Relations (Code I), to obtain Diplomatic Clearances
for NASA Research Aircraft and Scientific Balloon Campaigns overseas.

2.  **Scope and Applicability**

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1.  This OWI applies for all NASA research aircraft used for flights
    that involve basing, transits, and refueling/rest stops overseas.
    This OWI applies to deployments that include one or multiple
    overseas destinations.

2.  This OWI covers the process used for notification to foreign
    countries of scientific balloon campaigns and how to determine when
    an actual clearance is necessary to launch balloons.

3.  This OWI is performed in Code IY, Earth Science Division.

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3.  **Definitions**

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1.  AO Action Officer - Code IY employee responsible for obtaining
    diplomatic clearance for NASA aircraft and balloon launches.

2.  AMM Aircraft Mission Manager -- Individual located at center for
    aircraft who requests clearances for research mission.

3.  AmEmb American Embassy

4.  BC Balloon Campaign

5.  BCM Balloon Campaign Manager -- Individual located at a NASA Center
    who is responsible for providing AO with information in order to
    request clearance for a Balloon Launch.

6.  CDO Country Desk Officer -- Individual responsible for all
    activities within a specified country. Individual can be located at
    Department of State or NASA Headquarters.

7.  DAC Diplomatic Aircraft Clearance -- Clearance for aircraft to
    perform research and/or transits in a foreign country. The request
    for and granting of clearance is in the form of Diplomatic Notes
    exchanged between the AmEmb the Host Government.

8.  DOS Department of State

9.  Mission file Official file for DAC and BC. Upon completion this file
    will include:

    \- Request for DAC or BC from AMM or BCM

    \- Copy of cable or Transport Canada memo requesting

    clearance

    \- Official comeback copy of cable sent to AmEmb

    \- Approval(s)/Denial(s) of DAC or BC

    Upon completion this file could also include:

    \- POC information

    \- Faxes between AO and AmEmb POC

    \- Reclama cable, if required

    \- Completed Danish form, if required

10. OES Bureau of Oceans and International Environmental and Scientific
    Affairs Office at Department of State. This office provides support
    in sending out the cable requesting DAC and BC.

11. POC Point-of-Contact

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4.  **References**

    1.  Department of Defense Foreign Clearance Guide (DoD FCG) 4500.54G

**5. Flowchart**

**6. Procedure**

+-----+---------------+------------------------------------------------+
| ##  | ## Actionee   | ## Action                                      |
|  St |               |                                                |
| ep  |               |                                                |
+=====+===============+================================================+
| 6.1 | AO            | Receive heads up (email or telephone call)     |
|     |               | from AMM/BCM for upcoming DAC/BC mission or    |
|     |               | transit flight.                                |
+-----+---------------+------------------------------------------------+
| 6.2 | AO            | If heads up is for Balloon Campaign, which     |
|     |               | involves launch of balloon(s) with a travel    |
|     |               | trajectory which enters foreign airspace,      |
|     |               | follow Steps 6.2.1 to 6.2.13. If heads up is   |
|     |               | for Diplomatic Aircraft Clearance, go to Step  |
|     |               | 6.3.                                           |
+-----+---------------+------------------------------------------------+
|     |               | #### BALLOON CAMPAIGN FLOW                     |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Prepare Mission Sheet (Basis Form 7855) and    |
| 2.1 |               | attach to front of manila folder. This becomes |
|     |               | the official Mission file.                     |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Receive written request for BC from BCM.       |
| 2.2 |               | Determine if info received from BCM is         |
|     |               | complete. Compare with previous BC cable for   |
|     |               | accuracy. Info should include balloon          |
|     |               | specifications (height, diameter, weight), all |
|     |               | countries' airspaces it might enter, purpose   |
|     |               | of balloon flight and designation of launch    |
|     |               | site and date of balloon launch.               |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | If request is complete, go to Step 6.2.4. If   |
| 2.3 |               | not complete, go to Step 6.2.3.1               |
+-----+---------------+------------------------------------------------+
| 6   | AO            | If info is not complete, inform BCM and        |
| .2. |               | request additional input.                      |
| 3.1 |               |                                                |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Prepare draft cable to AmEmb of all countries  |
| 2.4 |               | that balloon will transit. The cable includes  |
|     |               | all information regarding balloon and its      |
|     |               | flight. Cable requests AmEmb to notify host    |
|     |               | government of flight and advises AO if         |
|     |               | clearance is required.                         |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Send electronically and fax draft cable to     |
| 2.5 |               | DOS/OES POC to prepare for transmittal to      |
|     |               | AmEmb. Fax draft cable to DOS CDO for          |
|     |               | clearance. (NOTE: DOS CDO will call AO and/or  |
|     |               | DOS POC regarding concurrence/non-concurrence  |
|     |               | on cable.)                                     |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | If DOS CDO concurs, go to Step 6.2.7. If non   |
| 2.6 |               | concurs, go to Step 6.2.6.1.                   |
+-----+---------------+------------------------------------------------+
| 6   | AO            | Inform BCM about DOS non-concurrence.          |
| .2. |               | Determine if changes can be made to secure     |
| 6.1 |               | concurrence and resolve issue and resubmit     |
|     |               | draft cable to DOS CDO.                        |
+-----+---------------+------------------------------------------------+
| 6   | AO            | If changes can be made and DOS CDO concurs     |
| .2. |               | with changes go to Step 6.2.7. If changes      |
| 6.2 |               | required by DOS CDO impact mission and cannot  |
|     |               | be done, go to Step 6.2.6.3.                   |
+-----+---------------+------------------------------------------------+
| 6   | AO            | Inform DOS/OES POC by phone or e-mail to not   |
| .2. |               | send cable. Process stops.                     |
| 6.3 |               |                                                |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Call DOS/OES POC and inform them that DOS CDO  |
| 2.7 |               | has concurred and instruct them to dispatch    |
|     |               | the cable.                                     |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Confirm with DOS/OES POC that cable was sent   |
| 2.8 |               | and request official comeback copy. Once the   |
|     |               | copy is received, place in Mission file.       |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | AmEmb POC notifies AO that clearance to launch |
| 2.9 |               | balloon is/is not required for their           |
|     |               | respective country. If clearance is required,  |
|     |               | follow Steps 6.2.10 thru 6.2.13.               |
+-----+---------------+------------------------------------------------+
| 6   | AO            | If no response from AmEmb POC, then AO         |
| .2. |               | notifies the BCM by e-mail or fax that         |
| 9.1 |               | clearance from that respective country is not  |
|     |               | required to launch. A copy of the e-mail or    |
|     |               | fax notification is placed in the Mission      |
|     |               | file. Special Note: If BC transits more than   |
|     |               | one country, all responses/non responses from  |
|     |               | each country are required before AO can inform |
|     |               | BCM cleared for launch.                        |
+-----+---------------+------------------------------------------------+
| 6.2 | AO            | Continue to check status of BC clearances with |
| .10 |               | AmEmb POC. Check status via phone, fax or      |
|     |               | prepare a status cable. If a status cable is   |
|     |               | required, repeat Steps 6.2.4 thru 6.2.13       |
+-----+---------------+------------------------------------------------+
| 6.2 | AO            | If response from AmEmb grants clearance for    |
| .11 |               | BC, proceed to Step 6.2.12. If response from   |
|     |               | AmEmb denies clearance, go to Step 6.2.11.1.   |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | If response from AmEmb is a denial from host   |
| 2.1 |               | government, BCM & NASA CDO determine if they   |
| 1.1 |               | accept denial or choose to prepare reclama     |
|     |               | cable instructing AmEmb to go back to host     |
|     |               | government with request to reevaluate.         |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | If decision is to prepare reclama cable,       |
| 2.1 |               | repeat Steps 6.2.4 thru 6.2.13. If decision is |
| 1.2 |               | to accept denial, then stop clearance process. |
+-----+---------------+------------------------------------------------+
| 6.2 | AO            | Fax BC clearance from AmEmb to BCM. Inform BCM |
| .12 |               | they can launch balloon.                       |
+-----+---------------+------------------------------------------------+
| 6.2 | AO            | File clearance in Mission file.                |
| .13 |               |                                                |
+-----+---------------+------------------------------------------------+
|     |               | **AIRCRAFT FLOW**                              |
+-----+---------------+------------------------------------------------+
| 6.3 | AO            | Prepare Mission Sheet (Basis Form 7855) and    |
|     |               | attach to front of manila folder. This becomes |
|     |               | the Mission file.                              |
+-----+---------------+------------------------------------------------+
| 6.4 | AO            | Receive request for DAC. Request could contain |
|     |               | one or multiple countries to which that        |
|     |               | aircraft will travel. Determine if request for |
|     |               | DAC contains required info according to DoD    |
|     |               | FCG. File DAC request in Mission file.         |
+-----+---------------+------------------------------------------------+
| 6.5 | AO            | If request is complete, go to Step 6.6. If     |
|     |               | request is incomplete, go to Step 6.5.1.       |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Contact AMM and request additional info.       |
| 5.1 |               |                                                |
+-----+---------------+------------------------------------------------+
| 6.6 | AO            | Prepare draft cable to AmEmb in all countries  |
|     |               | that aircraft will transit, base and/or        |
|     |               | refuel/rest stops. The cable includes all      |
|     |               | information regarding aircraft mission. Cable  |
|     |               | requests AmEmb to secure DAC and advise AO.    |
+-----+---------------+------------------------------------------------+
| 6.7 | AO            | Send electronically and fax draft cable to     |
|     |               | DOS/OES POC to prepare for transmittal to      |
|     |               | AmEmb. Fax draft cable to DOS CDO for          |
|     |               | clearance. (NOTE: DOS CDO will call AO and/or  |
|     |               | DOS POC regarding concurrence/non-concurrence  |
|     |               | on cable.)                                     |
+-----+---------------+------------------------------------------------+
| 6.8 | AO            | If DOS CDO concurs, go to Step 6.9. If         |
|     |               | nonconcurs, go to Step 6.8.1.                  |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Inform AMM of DOS non-concurrence. Determine   |
| 8.1 |               | if changes can be made to secure concurrence   |
|     |               | and resolve issue, and resubmit to DOS CDO     |
|     |               | (Step 6.7).                                    |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | If changes can be made and DOS CDO concurs     |
| 8.2 |               | with changes go to Step 6.9. If changes        |
|     |               | required by DOS CDO impact mission and cannot  |
|     |               | be done, go to Step 6.8.3.                     |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Inform DOS/OES POC by phone or e-mail that     |
| 8.3 |               | cable will not be sent. Process stops.         |
+-----+---------------+------------------------------------------------+
| 6.9 | AO            | Call DOS/OES POC and inform them that DOS CDO  |
|     |               | has concurred and instruct them to dispatch    |
|     |               | the cable.                                     |
+-----+---------------+------------------------------------------------+
| 6   | AO            | Confirm with DOS/OES POC that cable was sent   |
| .10 |               | and request official comeback copy. Once the   |
|     |               | copy is received, place in Mission file.       |
+-----+---------------+------------------------------------------------+
|     |               | #### CANADA & DENMARK FLOW                     |
+-----+---------------+------------------------------------------------+
| 6   | AO            | Does aircraft enter Canadian or Danish         |
| .11 |               | airspace? If yes, go to Step 6.11.1 to         |
|     |               | initiate special procedures to be followed.    |
+-----+---------------+------------------------------------------------+
| 6.1 | ### AO        | Determine from itinerary in cable if one or    |
| 1.1 |               | both Canadian and Danish airspace will be      |
|     |               | involved in the aircraft schedule. If aircraft |
|     |               | enters Danish airspace, go to Step 6.11.2. If  |
|     |               | aircraft enters Canadian airspace, go to Step  |
|     |               | 6.11.3.                                        |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | Fax Danish Form to AMM to fill out. Fax        |
| 1.2 |               | completed form to AmEmb POC in Copenhagen and  |
|     |               | go to Step 6.14.                               |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | All flights of NASA aircraft in Canadian       |
| 1.3 |               | airspace require a \$100 fee to be paid to     |
|     |               | Transport Canada and, if requested, a copy of  |
|     |               | the aircraft's airworthiness certificate. (POC |
|     |               | at Transport Canada has on file airworthiness  |
|     |               | certificates for most of NASA aircraft). AO    |
|     |               | has an airworthiness file with certificates    |
|     |               | for most NASA aircraft. If not in file,        |
|     |               | request copy from AMM. If flight does not      |
|     |               | involve taking science data, (ex: transits,    |
|     |               | refueling/rest stops, transport of passengers  |
|     |               | to attend meetings in Canada) follow Steps     |
|     |               | 6.11.4 through 6.11.8. If flights in Canadian  |
|     |               | airspace involve taking science data, then in  |
|     |               | addition to the cable to the AmEmb, submit     |
|     |               | request for clearance from Transport Canada    |
|     |               | with payment of the fee. Go to Step 6.11.3.1.  |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Fax copy of cable and airworthiness            |
| 11. |               | certificate to POC at Transport Canada         |
| 3.1 |               | requesting DAC. Proceed to Step 6.11.6 through |
|     |               | 6.11.8. Also complete Steps 6.14 through 6.17. |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | Prepare memo to POC at Transport Canada        |
| 1.4 |               | requesting flight in Canadian airspace. Memo   |
|     |               | should identify aircraft, aircraft commander   |
|     |               | and number of crew/passengers, dates and times |
|     |               | of flight, purpose of flight and provide point |
|     |               | of contact (AO and AMM).                       |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | Fax memo and aircraft airworthiness            |
| 1.5 |               | certificate, if needed, to POC at Transport    |
|     |               | Canada.                                        |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | Call AMM and request that he/she forward       |
| 1.6 |               | payment of \$100 fee to POC at Transport       |
|     |               | Canada.                                        |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | Once payment is received, POC at Transport     |
| 1.7 |               | Canada will fax clearance for flight to AO.    |
|     |               | Note: On occasion, Transport Canada POC will   |
|     |               | also fax clearance directly to AMM. If so,     |
|     |               | stop and file clearance.                       |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | If AMM did not receive clearance directly from |
| 1.8 |               | Canada, fax clearance to AMM and file in       |
|     |               | Mission file. If the flight does not involve   |
|     |               | science, process stops. If science is          |
|     |               | involved, go to Step 6.14.                     |
+-----+---------------+------------------------------------------------+

+-----+---------------+------------------------------------------------+
|     |               | **AIRCRAFT FLOW (con't)**                      |
+-----+---------------+------------------------------------------------+
| 6   | AO            | Confirm AmEmb received cable and request AmEmb |
| .12 |               | POC information (name, phone/fax numbers).     |
+-----+---------------+------------------------------------------------+
|     |               | #### CHANGE IN MISSION FLOW                    |
+-----+---------------+------------------------------------------------+
| 6   | AO            | Changes in mission occur when AMM notifies AO  |
| .13 |               | that mission has changed. Examples of mission  |
|     |               | changes are: new destinations, new transits    |
|     |               | and/or new dates. Follow Steps 6.13.1 thru     |
|     |               | 6.13.5.1, if a request for changes in a        |
|     |               | mission is received.                           |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | Receive and review request for change in       |
| 3.1 |               | mission from AMM to determine if new countries |
|     |               | are involved. A new cable must be prepared to  |
|     |               | request new countries' clearance. Supercopy    |
|     |               | original cable to a new document, delete old   |
|     |               | addresses and add new addresses; add purpose   |
|     |               | for change and new itinerary.                  |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | If change of mission involves new countries    |
| 3.2 |               | not covered in original cable, go to Step 6.6. |
|     |               | If change does not involve new countries,      |
|     |               | proceed to Step 6.13.3.                        |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | Call AmEmb POC and advise of mission change.   |
| 3.3 |               | Discuss with AmEmb POC if change is possible.  |
|     |               | Request AmEmb POC to identify method for       |
|     |               | change (i.e., fax or cable).                   |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | If change is not possible, go to Step          |
| 3.4 |               | 6.13.4.1. If change is possible, go to Step    |
|     |               | 6.13.5.                                        |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Inform AMM by phone or e-mail that change      |
| 13. |               | requested is not possible. AMM determines if   |
| 4.1 |               | they want to proceed with first request or     |
|     |               | stop request for mission clearance. Process    |
|     |               | stops.                                         |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | If method for change is a new cable, then go   |
| 3.5 |               | to Step 6.6. If method for change is fax, then |
|     |               | go to Step 6.13.5.1.                           |
+-----+---------------+------------------------------------------------+
| 6.  | AO            | Fax change to AmEmb POC and proceed to Step    |
| 13. |               | 6.14.                                          |
| 5.1 |               |                                                |
+-----+---------------+------------------------------------------------+
|     |               | **AIRCRAFT FLOW** **(cont.)**                  |
+-----+---------------+------------------------------------------------+
| 6   | AO            | Contact AmEmb POC for status of DAC. Contact   |
| .14 |               | can be made via phone or fax. If not reachable |
|     |               | and if, in the judgement of the AO, time is a  |
|     |               | factor, go to step 6.6 and prepare a status    |
|     |               | cable requesting AmEmb to respond. AmEmb POC   |
|     |               | will respond via phone, fax or cable with      |
|     |               | approval for DAC. If response is verbal,       |
|     |               | request AmEmb POC to fax the DAC for the       |
|     |               | record. A verbal with approval number can be   |
|     |               | given to AMM in order for mission to start.    |
+-----+---------------+------------------------------------------------+
| 6   | AO            | If DAC is denied go to Step 6.15.1. If DAC is  |
| .15 |               | approved, go to Step 6.16.                     |
+-----+---------------+------------------------------------------------+
| 6.1 | AO            | Inform AMM by phone, e-mail or fax that DAC    |
| 5.1 |               | has been denied. File hardcopy of DAC denial   |
|     |               | in Mission file, if received from AmEmb.       |
|     |               | Process stops.                                 |
+-----+---------------+------------------------------------------------+
| 6   | AO            | Fax DAC approval or give verbal clearance,     |
| .16 |               | whichever has been provided, to AMM for        |
|     |               | mission to proceed.                            |
+-----+---------------+------------------------------------------------+
| 6   | AO            | File DAC approval(s) in Mission file.          |
| .17 |               |                                                |
+-----+---------------+------------------------------------------------+

**7. Quality Records**

+-------+------+-------+---------+-----------+-----------------------+
| R     | O    | Loc   | Record  | Schedule  | Retention/Disposition |
| ecord | wner | ation | Media:  | Number    |                       |
| Iden  |      |       | Ele     | and Item  |                       |
| tific |      |       | ctronic | Number    |                       |
| ation |      |       | or Hard | (NPG      |                       |
|       |      |       | Copy    | 1441.1)   |                       |
+-------+------+-------+---------+-----------+-----------------------+
| Re    | AO   | Mi    | Hard    | Schedule  | Permanent             |
| quest |      | ssion | Copy    | 1, Item   |                       |
| for   |      | file  |         | 34        | Transfer to NARA when |
| DAC   |      | in    |         |           | activity ceases, or   |
|       |      | AO's  |         |           | when 30 years old.    |
|       |      | O     |         |           |                       |
|       |      | ffice |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| Off   | AO   | Mi    | Hard    | Schedule  | Permanent             |
| icial |      | ssion | Copy    | 1, Item   |                       |
| Com   |      | file  |         | 34        | Transfer to NARA when |
| eback |      | in    |         |           | activity ceases, or   |
| copy  |      | AO's  |         |           | when 30 years old.    |
| of    |      | O     |         |           |                       |
| Cable |      | ffice |         |           |                       |
| for   |      |       |         |           |                       |
| DAC   |      |       |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| DAC   | AO   | Mi    | Hard    | Schedule  | Permanent             |
| D     |      | ssion | Copy    | 1, Item   |                       |
| enial |      | file  |         | 34        | Transfer to NARA when |
| (if   |      | in    |         |           | activity ceases, or   |
| har   |      | AO's  |         |           | when 30 years old.    |
| dcopy |      | O     |         |           |                       |
| rece  |      | ffice |         |           |                       |
| ived) |      |       |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| DAC   | AO   | Mi    | Hard    | Schedule  | Permanent             |
| App   |      | ssion | Copy    | 1, Item   |                       |
| roval |      | file  |         | 34        | Transfer to NARA when |
|       |      | in    |         |           | activity ceases, or   |
|       |      | AO's  |         |           | when 30 years old.    |
|       |      | O     |         |           |                       |
|       |      | ffice |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| Re    | AO   | Mi    | Hard    | Schedule  | Permanent             |
| quest |      | ssion | Copy    | 1, Item   |                       |
| for   |      | file  |         | 34        | Transfer to NARA when |
| BC    |      | in    |         |           | activity ceases, or   |
|       |      | AO's  |         |           | when 30 years old.    |
|       |      | O     |         |           |                       |
|       |      | ffice |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| Off   | AO   | Mi    | Hard    | Schedule  | Permanent             |
| icial |      | ssion | Copy    | 1, Item   |                       |
| Com   |      | file  |         | 34        | Transfer to NARA when |
| eback |      | in    |         |           | activity ceases, or   |
| copy  |      | AO's  |         |           | when 30 years old.    |
| of    |      | O     |         |           |                       |
| Cable |      | ffice |         |           |                       |
| for   |      |       |         |           |                       |
| BC    |      |       |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| No    | AO   | Mi    | Hard    | Schedule  | Permanent             |
| tific |      | ssion | Copy    | 1, Item   |                       |
| ation |      | file  |         | 34        | Transfer to NARA when |
| to    |      | in    |         |           | activity ceases, or   |
| BCM   |      | AO's  |         |           | when 30 years old.    |
|       |      | O     |         |           |                       |
|       |      | ffice |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| BC    | AO   | Mi    | Hard    | Schedule  | Permanent             |
| App   |      | ssion | Copy    | 1, Item   |                       |
| roval |      | file  |         | 34        | Transfer to NARA when |
|       |      | in    |         |           | activity ceases, or   |
|       |      | AO's  |         |           | when 30 years old.    |
|       |      | O     |         |           |                       |
|       |      | ffice |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| BC    | AO   | Mi    | Hard    | Schedule  | Permanent             |
| D     |      | ssion | Copy    | 1, Item   |                       |
| enial |      | file  |         | 34        | Transfer to NARA when |
| (if   |      | in    |         |           | activity ceases, or   |
| har   |      | AO's  |         |           | when 30 years old.    |
| dcopy |      | O     |         |           |                       |
| rece  |      | ffice |         |           |                       |
| ived) |      |       |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| Tran  | AO   | Mi    | Hard    | Schedule  | Permanent             |
| sport |      | ssion | Copy    | 1, Item   |                       |
| C     |      | file  |         | 34        | Transfer to NARA when |
| anada |      | in    |         |           | activity ceases, or   |
| Memo  |      | AO's  |         |           | when 30 years old.    |
|       |      | O     |         |           |                       |
|       |      | ffice |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| D     | AO   | Mi    | Hard    | Schedule  | Permanent             |
| anish |      | ssion | Copy    | 1, Item   |                       |
| Form  |      | file  |         | 34        | Transfer to NARA when |
|       |      | in    |         |           | activity ceases, or   |
|       |      | AO's  |         |           | when 30 years old.    |
|       |      | O     |         |           |                       |
|       |      | ffice |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| Air   | AO   | AO's  | Hard    | Schedule  | Permanent             |
| craft |      | O     | Copy    | 1, Item   |                       |
| Airw  |      | ffice |         | 34        | Transfer to NARA when |
| orthi |      |       |         |           | activity ceases, or   |
| -ness |      |       |         |           | when 30 years old.    |
| C     |      |       |         |           |                       |
| ertif |      |       |         |           |                       |
| icate |      |       |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+
| DAC   | AO   | Mi    | Hard    | Schedule  | Permanent             |
| from  |      | ssion | Copy    | 1, Item   |                       |
| Tran  |      | file  |         | 34        | Transfer to NARA when |
| sport |      | in    |         |           | activity ceases, or   |
| C     |      | AO's  |         |           | when 30 years old.    |
| anada |      | O     |         |           |                       |
|       |      | ffice |         |           |                       |
+-------+------+-------+---------+-----------+-----------------------+