U.S. GOVERNMENT STANDARD GENERAL LEDGER (USSGL)

**VOTING BALLOT #06-01**

**Please indicate the agency's vote by marking "yes" or "no" to the
proposals revising the USSGL presented at the May 18, 2006, USSGL Board
meeting. Provide a detailed justification for all "no" votes. Return
only page 1 of this package and any attachments containing comments or
justifications for negative votes.**

**[ADD]{.underline}: [DELETE]{.underline}:**

4355 Pg.2 Yes\_\_\_\_ No\_\_\_\_ 1450 Pg.10 Yes\_\_\_\_ No\_\_\_\_

4356 Pg.2 Yes\_\_\_\_ No\_\_\_\_ 2320 Pg.10 Yes\_\_\_\_ No\_\_\_\_

4357 Pg.2 Yes\_\_\_\_ No\_\_\_\_

8101 Pg.2 Yes\_\_\_\_ No\_\_\_\_

8102 Pg.3 Yes\_\_\_\_ No\_\_\_\_

8803 Pg.3 Yes\_\_\_\_ No\_\_\_\_

8804 Pg.3 Yes\_\_\_\_ No\_\_\_\_

**[CHANGE]{.underline}:**

1410 Pg.4 Yes\_\_\_\_ No\_\_\_\_

2310 Pg.4 Yes\_\_\_\_ No\_\_\_\_

2960 Pg.4 Yes\_\_\_\_ No\_\_\_\_

4123 Pg.5 Yes\_\_\_\_ No\_\_\_\_

4124 Pg.5 Yes\_\_\_\_ No\_\_\_\_

4126 Pg.6 Yes\_\_\_\_ No\_\_\_\_

4127 Pg.6 Yes\_\_\_\_ No\_\_\_\_

4128 Pg.7 Yes\_\_\_\_ No\_\_\_\_

4129 Pg.7 Yes\_\_\_\_ No\_\_\_\_

4384 Pg.8 Yes\_\_\_\_ No\_\_\_\_

8801 Pg.8 Yes\_\_\_\_ No\_\_\_\_

8802 Pg.9 Yes\_\_\_\_ No\_\_\_\_

Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Agency:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FMS must receive agency votes by close of business June 5, 2006. Please
send page 1 and any attachments to fax number 202-874-7232.

**[PROPOSED USSGL ACCOUNTS]{.underline}:**

The changes to the following accounts will be effective for 2007
reporting and available for early implementation for 2006 reporting.

**Account Title**: Cancellation of Appropriation from Unavailable
Receipts

**Account Number**: 4355

**Normal Balance**: Credit

**Definition**: The amount of appropriated receipts in an expenditure
account that is cancelled and returned to the associated trust or
special fund unavailable receipt account from which the amount was
originally derived. The amounts are to be returned via Treasury warrant.

**Account Title**: Cancellation of Appropriation from Invested Balances

**Account Number**: 4356

**Normal Balance**: Credit

**Definition**: The amount of appropriated receipts in a trust or
special fund expenditure account that is cancelled and returned to the
originating invested trust or special fund from which the amount was
originally derived. The amounts are to be returned via SF 1151:
Nonexpenditure Transfer Authorization.

# 

**Account Title**: Cancellation of Appropriated Amounts Receivable From
Invested Special or Trust Funds

**Account Number**: 4357

**Normal Balance**: Credit

**Definition**: The amount of appropriated receipts in a trust or
special fund expenditure account, represented as a receivable from an
invested trust or special fund, that is cancelled. There is no movement
of fund balance.

**Account Title**: Partial Authority Cancellation

**Account Number**: 8101

**Normal Balance**: Credit

**Definition**: The amount of authority cancelled and recorded in USSGL
account 4350 "Cancelled Authority," that represents partial
cancellations only. This account will be maintained as a tracking
mechanism for agencies to track their one percent limitation prescribed
in OMB Circular No. A-11, Section 130.14. USSGL account 4350, "Cancelled
Authority," is reclassified into this account in a closing entry.

**[PROPOSED USSGL ACCOUNTS]{.underline}:**

**Account Title**: Offset for Partial Authority Cancellation

**Account Number**: 8102

**Normal Balance**: Debit

**Definition**: The amount of authority cancelled and recorded in USSGL
account 4350 "Cancelled Authority," that represents partial
cancellations only. This account will be maintained as a tracking
mechanism for agencies to track their one percent limitation prescribed
in OMB Circular No. A-11, Section 130.14.

**Account Title**: Purchases of Inventory and Related Property

**Account Number**: 8803

**Normal Balance**: Debit

**Definition**: To record the amount of inventory and related property
purchased during the fiscal year. This account closes into USSGL account
8801, "Offset for Purchases of Assets," at yearend.

**Account Title**: Purchases of Assets - Other

**Account Number**: 8804

**Normal Balance**: Debit

**Definition**: To record the amount of current-year purchases of other
assets, not otherwise classified in USSGL accounts 8802, "Purchases of
Property, Plant, and Equipment" and 8803, "Purchases of Inventory and
Related Property." Other assets include but are not limited to the
purchase of investments requiring an outlay. In addition, this account
closes into USSGL account 8801, "Offset for Purchases of Assets," at
yearend.

**[PROPOSED CHANGES TO USSGL ACCOUNTS]{.underline}:**

The changes to the following accounts will be effective for fiscal 2007
reporting.

**Current Account Title**: Advances to Others

**Proposed Account Title**: **Advances and Prepayments**

**Account Number**: 1410

**Normal Balance**: Debit

**Definition**: Payments made in contemplation of the future performance
of services, receipt of goods, incurrence of expenditures, or receipt of
other assets. [Advances are expenditures that are often not recurrent in
nature]{.underline}. Common examples are travel advances ~~made in
contemplation of future travel expenses or~~ [and]{.underline} advances
to contractors. ~~made in contemplation of future receipt of inventory
or fixed assets.~~ [Also included are payments made to cover certain
periodic expenses before those expenses are incurred. These prepayments
are expenditures that are generally recurrent in nature. Common examples
are rent and insurance payments]{.underline}.

***Justification: This change accommodates OMB Circular No. A-136, in
which there is no distinction between advances and prepayments.***

**Current Account Title**: Advances From Others

**Proposed Account Title**: **Unearned Revenue**

**Account Title**: 2310

**Normal Balance**: Credit

**Definition**: ~~The balance of amounts advanced by other Federal and
non-Federal entities for goods and services to be furnished.~~ [Payment
received in advance of performance of activities for which revenue has
not been earned.]{.underline}

***Justification: This change accommodates OMB Circular No. A-136, in
which there is no distinction between the USSGL asset accounts for
advances and prepayments. This liability account is the reciprocal
account for proposed changes to USSGL account 1410, "Advances and
Prepayments."***

In addition, the following accounts will be available for early
implementation for fiscal 2006 reporting.

**Account Title**: Accounts Payable From Cancelled Appropriations

**Account Number**: 2960

**Normal Balance**: Credit

**Definition**: This account is used to reinstate valid accounts payable
[that were]{.underline} cancelled. ~~with an appropriation under
requirements of Public Law 101-510 (31 U.S.C. 1551-1557, "M" account
legislation.)~~

***Justification: To broaden the definition to include cancellations of
appropriations other than those that fall under the "M" account
legislation.***

**[PROPOSED CHANGES TO USSGL ACCOUNTS]{.underline}:**

**Current Account Title**: Amounts Appropriated From Specific
Treasury-Managed Trust Fund

TAFS Reclassified - Receivable -Temporary Reduction

**Proposed Account Title**: **Amounts Appropriated From Invested TAFS
Reclassified - Receivable - Temporary Reduction/Cancellation**

**Account Number**: 4123

**Normal Balance**: Debit

**Definition**: The amount of authority reclassified from USSGL account
4126, "Amounts Appropriated From Specific [Invested]{.underline}
~~Treasury-Managed Trust Fund~~ TAFS -- Receivable," because of a
temporary reduction [or cancellation]{.underline}. ~~The amount is equal
to the amount of the temporary reduction.~~ Since this is a
reclassification of a receivable, there is no impact on fund balance.
Use this account only in a [specific agency]{.underline} ~~trust fund~~
[expenditure account]{.underline} ~~Treasury Appropriation Fund Symbol
(TAFS)~~ where the receivable is from [an invested expenditure
account]{.underline} ~~the Airport and Airway Trust Fund, Aquatic
Resources Trust Fund, Highway Trust Fund, or Oil Spill Liability Trust
Fund~~.

***Justification: To expand the use of this USSGL account for temporary
cancellations and to modify the title/definition in accordance with the
modifications proposed for USSGL account 4126, "Amounts Appropriated
From Specific [Invested]{.underline} ~~Treasury-Managed~~ TAFS --
Receivable."***

**Current Account Title**: Amounts Appropriated From Specific
Treasury-Managed Trust Fund

TAFS Reclassified - Payable - Temporary Reduction

**Proposed Account Title**: **Amounts Appropriated From Invested TAFS
Reclassified - Payable - Temporary Reduction/Cancellation**

**Account Number**: 4124

**Normal Balance**: Credit

**Definition**: The amount of authority reclassified from USSGL account
4127, "Amounts Appropriated From Specific [Invested]{.underline}
~~Treasury-Managed Trust Fund~~ TAFS -- Payable," because of a temporary
reduction [or cancellation]{.underline}. The amount is equal to the
amount of the temporary reduction. Since this is a reclassification of a
payable, there is no impact on fund balance. Use this account only in
~~a~~ [an invested expenditure account]{.underline} ~~trust fund
Treasury Appropriation Fund Symbol (TAFS)~~ where the payable is [to a
specific agency expenditure account.]{.underline} ~~to the Airport and
Airway Trust Fund, Aquatic Resources Trust Fund, Highway Trust Fund, or
Oil Spill Liability Trust Fund.~~

***Justification: To expand the use of this USSGL account for temporary
cancellations and to modify the title/definition in accordance with the
modifications proposed for USSGL account 4127, "Amounts Appropriated
From Specific [Invested]{.underline} ~~Treasury-Managed~~ TAFS --
Payable."***

**[PROPOSED CHANGES TO USSGL ACCOUNTS]{.underline}:**

**Current Account Title**: Amounts Appropriated From Specific
Treasury-Managed Trust Fund TAFS - Receivable

**Current Account Title**: **Amounts Appropriated From Specific Trust
Fund TAFS - Receivable**

**Account Number**: 4126

**Normal Balance**: Debit

**Definition**: Amounts appropriated in an appropriation or
authorization act [from]{.underline} ~~to~~ an [invested]{.underline}
~~agency trust fund expenditure account~~ ~~to be transferred from the
Airport and Airway Trust Fund, Aquatic Resources Trust Fund, Highway
Trust Fund, or Oil Spill Liability Trust Fund~~ [TAFS to a specific
agency]{.underline} ~~via non~~expenditure [account]{.underline}.
~~transfer.~~ ~~For cash management purposes, the funds remain invested
until needed for disbursement; therefore, a receivable is required to
reflect the total budget authority.~~ [The amounts appropriated to the
agency will be accomplished via nonexpenditure transfer; however, the
amounts are reflected in the President's Budget as an appropriation
rather than as a transfer. For cash management purposes, the funds
remain invested until needed for disbursement; therefore, a receivable
is required to reflect the total budget authority.]{.underline} Other
TAFS may record this account only with [prior]{.underline} OMB approval.

***Justification: To expand the use of this USSGL account to other TAFS
that are required to record.***

**Current Account Title**: Amounts Appropriated From Specific
Treasury-Managed Trust Fund TAFS - Payable

**Proposed Account Title**: **Amounts Appropriated From Specific
Invested TAFS - Payable**

**Account Number**: 4127

**Normal Balance**: Credit

**Definition**: Amounts appropriated in an appropriation or
authorization act from [an invested TAFS to a specific expenditure
account. The amounts appropriated to the agency will be
accomplished]{.underline} ~~the Airport and Airway Trust Fund, Aquatic
Resources Trust Fund, Highway Trust Fund, or Oil Spill Liability Trust
Fund to be transferred to an agency trust fund expenditure account~~ via
nonexpenditure transfer[; however, the amounts are reflected in the
President's Budget as an appropriation rather than as a
transfer]{.underline}. For cash management purposes, the funds remain
invested until needed for disbursement; therefore, a payable is required
to reflect the total budget authority. Other TAFS may record this
account only with [prior]{.underline} OMB approval.

***Justification: To expand the use of this USSGL account to other TAFS
that are required to record.***

**[PROPOSED CHANGES TO USSGL ACCOUNTS]{.underline}:**

**Current Account Title**: Amounts Appropriated From Specific
Treasury-Managed Trust Fund TAFS - Transfers-In

**Proposed Account Title**: **Amounts Appropriated From Specific TAFS -
Transfers-In**

**Account Number**: 4128

**Normal Balance**: Debit

**Definition**: Amounts appropriated in an appropriation or
authorization act [from]{.underline} ~~to~~ an agency ~~trust fund~~
[TAFS to a specific agency]{.underline} expenditure account and
transferred[-in]{.underline} ~~from the Airport and Airway Trust Fund,
Aquatic Resources Trust Fund, Highway Trust Fund, or Oil Spill Liability
Trust Fund~~ via nonexpenditure transfer. ~~This USSGL account is used
to properly reflect the transfer as an appropriation. Other TAFS may
record this account~~ [However, the amounts are reflected in the
President's Budget as an appropriation rather than a transfer.
Use]{.underline} only with OMB approval.

***Justification: To expand the use of this USSGL account to other TAFS
that are required to record.***

**Current Account Title**: Amounts Appropriated From Specific
Treasury-Managed Trust Fund TAFS - Transfers-Out

**Proposed Account Title**: **Amounts Appropriated From Specific
Invested TAFS - Transfers-Out**

**Account Number**: 4129

**Normal Balance**: Credit

**Definition**: Amounts appropriated in an appropriation or
authorization act from [an invested TAFS to a specific agency
expenditure account, and then transferred-out]{.underline} ~~the Airport
and Airway Trust Fund, Aquatic Resources Trust Fund, Highway Trust Fund,
or Oil Spill Liability Trust Fund and transferred to an agency trust
fund expenditure account~~ via nonexpenditure transfer. ~~This USSGL
account is used to properly reflect the transfer as an appropriation.
Other TAFS may record this account~~ [However, the amounts are reflected
in the President's Budget as an appropriation rather than a transfer.
Use]{.underline} only with OMB approval.

***Justification: To expand the use of this USSGL account to other TAFS
that are required to record.***

**[PROPOSED CHANGES TO USSGL ACCOUNTS]{.underline}:**

**Current Account Title**: Temporary Reduction Returned by Appropriation

**Proposed Account Title**: **Temporary Reduction/Cancellation Returned
by Appropriation**

**Account Number**: 4384

**Normal Balance**: Credit

**Definition**: The amount of a temporary reduction [or cancellation
reclassified at yearend closing. Use only for TAFS receiving a temporary
reduction or a cancellation of amounts payable from invested trust or
special fund balances. Also use for the]{.underline} ~~posted in USSGL
account 4382 "Temporary Reduction - New Budget Authority," or USSGL
account 4383, "Temporary Reduction - Prior-Year Balances," reclassified
at yearend closing. It is also the~~ amount subsequently recorded as new
budget authority and returned as an appropriation to a ~~Treasury
Appropriation Fund Symbol (~~TAFS~~)~~ in the next year.

***Justification: To expand the use of this account for temporary
cancellations.***

**Current Account Title**: Offset for Purchases of Capitalized Assets

**Proposed Account Title: Offset for Purchases of Assets**

**Account Number**: 8801

**Normal Balance**: Credit

**Definition**: To offset activity recorded in USSGL account 8802,
"Purchases of ~~Capitalized Assets~~ [Property, Plant, and Equipment,
USSGL account 8803, "Purchases of Inventory and Related Property, and
USSGL account 8804, "Purchases of Assets -- Other."]{.underline} USSGL
account[s]{.underline} 8802[, 8803, and 8804]{.underline} close~~s~~
into this account at yearend.

***The USSGL account definition is revised to include the offset of
amounts recorded in proposed USSGL accounts 8803, "Purchases of
Inventory and Related Property" and USSGL account 8804, "Purchases of
Assets -- Other." Additionally, the USSGL account definition is revised
to include the revised USSGL account title for USSGL account 8802,
"Purchases of Property, Plant and Equipment."***

**[PROPOSED CHANGES TO USSGL ACCOUNTS]{.underline}:**

**Current Account Title**: Purchases of Capitalized Assets

**Proposed Account Title: Purchases of Property, Plant, and Equipment**

**Account Number**: 8802

**Normal Balance**: Debit

**Definition**: To record [the amount]{.underline} ~~purchases~~ of
capitalized [property, plant, and equipment purchased]{.underline}
~~assets~~ during the fiscal year. This account closes into USSGL
account 8801,"Offset for Purchases of ~~Capitalized~~ Assets," at
yearend.

***Justification: I TFM 2-4700: Agency Reporting Requirements for the
Financial Report of the United States Government, Appendix 3, Financial
Report Notes (Notes 5 and 6, Inventories and Related Property and
Property, Plant, and Equipment (PPE), respectively), require agencies to
report capitalized assets relating to purchases of inventory and PPE in
separate notes. To accommodate this requirement, it is necessary to
revise the account definition to specify that the account is to be used
to record the amount of purchases related to capitalized PPE.***

**[USSGL ACCOUNTS PROPOSED FOR DELETION]{.underline}:**

The proposed deletions will be effective for fiscal 2007 reporting.

**Account Title**: Prepayments

**Account Number**: 1450

**Normal Balance**: Debit

**Definition**: Expenditures that provide future benefits. Prepayments
often are recurrent in nature and cover items such as rent, taxes,
royalties, commissions, insurance, and supplies.

***Justification: OMB Circular No. A-136 does not distinguish
prepayments separately from advances. There is no reporting requirement
to keep this activity separate. As a result, the USSGL will combine
prepayments with USSGL account 1410, "Advances," with the proposed
title, "Advances and Prepayments," and will delete this account.***

**Account Title**: Deferred Credits

**Account Number**: 2320

**Normal Balance**: Credit

**Definition**: Revenue or income received but not yet earned.

***Justification: OMB Circular No. A-136, does not distinguish
prepayments separately from advances. There is no reporting requirement
to keep this activity separate. As a result, the USSGL will delete and
combine USSGL account 1450, "Prepayments" with USSGL account 1410,
"Advances," with the proposed title, "Advances and Prepayments." This
USSGL account is the FACTS I reciprocal category 23 partner for USSGL
account 1450. As a result, the USSGL will delete and combine this USSGL
account with USSGL account 2310, "Advances From Others," with the
proposed title, "Unearned Revenue."***