**[Board of Scientific Counselors Meeting]{.smallcaps}**

[Division of Intramural Research]{.smallcaps}

[National Institute of Allergy and Infectious Diseases]{.smallcaps}

[National Institutes of Health]{.smallcaps}

# [Background]{.underline}

The Board of Scientific Counselors (BSC) for the National Institute of
Allergy and Infectious Diseases (NIAID), Division of Intramural Research
(DIR) provides critical review and evaluation of the Division's various
research programs. The continued excellence of DIR scientific programs
requires the rigid and objective review process provided by the BSC. The
results of this review are used to guide resource allocation to existing
programs and to assist the Institute in planning for new initiatives and
for changes in program direction.

The BSC consists of approximately nine (9) permanent members, who all
are senior scientists from organizations outside of the NIH. In
addition, each review session includes several ad hoc members chosen for
their expertise in the specific areas of the Laboratories being
reviewed.

## Statement of Work

DIR requires a contractor to perform the following tasks to support the
June 4 -- 6, 2007 BSC meeting:

Task 1 -- *Secure* *a block of hotel rooms and arrange direct billing*

-   [Within 1 week of contract being awarded]{.underline}- Secure a
    block of hotel rooms at the Hyatt Regency in Bethesda within the
    government per diem for three nights -- June 3, June 4, and June 5,
    2007; maximum 18 rooms. Review terms of hotel contract with project
    officer or designee prior to final commitment. Once head count is
    confirmed, may need to decrease room allocation

-   [Beginning February 15 until meeting concludes on June 6,
    2007]{.underline}- Communicate regularly with hotel on numbers, to
    avoid cancellation charges

-   [By April 1]{.underline}- Arrange with the hotel to create a direct
    billing for the room and tax charges

Task 2 -- *Travel Reimbursement of Reviewers*

-   [January 5, 2007]{.underline}- The contractor shall create and
    submit to the project officer or designee a draft expense form for
    the traveling reviewers (approximately 18) to use in order to get
    reimbursed for the following expenses: ground transportation (i.e.
    mileage, taxi, and parking), and per diem. Approximately 9 travelers
    will also receive an honorarium.

-   [January 9, 2007]{.underline}- The project officer or designee will
    communicate necessary changes to the form to the contractor

-   [January 12, 2007]{.underline}- The contractor shall revise the form
    accordingly, prepare it as a final draft, and submit it to the
    project officer or designee for approval

-   [January 17, 2007]{.underline}- The project officer or designee
    shall provide the contractor with approval for the form

-   [June 4, 2007]{.underline}- The project officer or designee shall
    personally deliver expense form to all traveling reviewers.
    Travelers will submit expense form and receipts directly to
    contactor after the conclusion of the meeting

-   [Upon receipt of expense form]{.underline}- The contractor shall
    review expense forms submitted to ensure they are in accordance with
    government policies

-   [Within 2 weeks from receipt of each expense form]{.underline}- The
    contractor shall create and mail a check to each traveler

**[Evaluation Factors]{.underline}**

Understanding of the Technical Requirements (40%)

-   Demonstrates knowledge and understanding of the NIH Travel policies

-   Describes, task-by-task, how the project activities will be managed
    effectively and efficiently within the time frames specified

Competence and Availability of Personnel (40%)

-   Provides personnel experienced with working with hotels and
    government travel policies. Resume(s) of person(s) to be assigned to
    contract should be provided in proposal.

Past Performance (20%)

-   Demonstrates recent successful experience in managing similar
    contracts of related work