**Statement of Work:**

**NIAID DIR Clinical Investigator's Retreat**

**December 7^th^ and 8^th^, 2006**

**[Background:]{.underline}** The purpose of the National Institute of
Allergy and Infectious Diseases (NIAID) Clinical Investigator's Retreat
is to assemble all the active NIAID Division of Intramural Research
(DIR) senior clinical investigators along with a representative group of
senior clinical investigators from NIAID's, Division of Clinical
Research (DCR), and the Vaccine Research Center (VRC), in a forum to
review the current status of clinical research projects, to discuss the
opportunities for enhanced collaboration among the various Laboratories,
and to set goals and recommend priorities for new and exciting clinical
research initiatives.

The meeting will start at approximately 12 noon EST on Thursday,
December 7, 2006 and will conclude at approximately 4:00 PM on Friday,
December 8, 2006. The conference will take place at the Hyatt Regency
Chesapeake Bay located in Cambridge, MD. We expect between 60 and 70
participants total for the meeting. All participants will be federal
government employees or equivalent. The Hyatt is a driving distance
greater than 50 miles from the participant's official duty stations,
therefore, all government participants will be in domestic travel status
under official travel orders for the meeting. To account for the use of
appropriated funds to cover the hotel's food and beverage charges, the
participant's per diem allowance for meals will be reduced by the amount
necessary to cover those charges.

**[Scope of work]{.underline}**: The contractor will provide a range of
support services under this task order. These services will include the
following:

> \--Securing conference space and lodging for the meeting at the Hyatt
> Regency Chesapeake Bay located at 100 Heron Boulevard, Cambridge, MD
> 21613.

-   A total of approximately 60 to 70 hotel rooms will be needed for the
    night of December 7, 2006.

-   Arranging for a conference room at the same facility noted above.

> \--Will provide assistance to the Project Officer in preparation of
> the Actual Expense Allowance (AEA) memoranda and/or other
> justifications needed for travel under the NIH Policy Manual. For the
> AEA memo, this will include a comparison cost of three (3) other
> lodging and meal (food and beverage) rates within the site location.

-   Communicate with all participants regarding travel arrangements,
    allowable hotel charges; provide maps, local travel information

> \--Negotiating with the hotel for the provision of meals and light
> refreshments on site within a price range not to exceed 125% of the
> allowable meal per diem for that area. Meal and Light Refreshments for
> participants will be required as follows:

-   Lunch for the afternoons of December 7^th^ and 8^th^

-   Light refreshments for the afternoons of December 7^th^ and 8^th^,
    and the morning of December 8^th^

-   Dinner for the evening of December 7th

-   Breakfast for the morning of December 8^th^ .

> Selected vendor will work with Project Officer in ensuring that all
> necessary forms, documentation and justifications are prepared in
> accordance with the NIH Policy Manual specifically relating to
> providing meals and light refreshments to government employees.
>
> \--Handling pre-meeting registration and preparation of the
> participant lists for distribution at the meeting.
>
> \--Preparing pre-event e-mails, meeting materials, and event aids such
> as name badges, table tents and directional signs, if needed.
>
> \--Providing on-site support for the retreat including meetings, and
> registration. The contractor will need to be on-site during the
> retreat.
>
> \--Determining the AV needs of selected participants, and facilitating
> on-site AV support during the meeting.
>
> \--Serving as a point-of-contact for all participants to answer
> questions regarding the event logistics.
>
> \-- Additional tasks may be added to this order at a later date, as
> the Project Officer deems necessary

**[Technical Evaluation Factors]{.underline}**

> **[Criterion #1. Understanding of the Technical
> Requirements]{.underline} (40%)**

-   Demonstrates knowledge and understanding of the NIH Travel policies

-   Describes, task-by-task, how the project activities will be managed
    effectively and efficiently within the time frames specified

> **[Criterion #2. Competence and Availability of Personnel
> (40%)]{.underline}**

-   Provides personnel experienced with working with hotels and
    government travel policies. Resume(s) of person(s) to be assigned to
    contract should be provided in proposal.

> **[Criterion #3. Past Performance (20%)]{.underline}**

-   Demonstrates recent successful experience in managing similar
    contracts of related work