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                         **KMI**                     KMI 1860.1

                                                     Revision E

  National Aeronautics   **DATE**                    October 12, 2000
  and                                                

  Space Administration                               

  **John F. Kennedy      **EXPIRES**                 October 12, 2004
  Space Center**                                     
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**MANAGEMENT INSTRUCTION**

**RESPONSIBLE OFFICE:** Spaceport Services Directorate

**SUBJECT:** KSC RADIATION PROTECTION PROGRAM

1\. [PURPOSE & APPLICABILITY]{.underline}

This Instruction documents ionizing and nonionizing radiation protection
program policy and responsibilities to ensure conformance with
referenced regulatory agency requirements for licensing, possession and
use of radiation sources for the John F. Kennedy Space Center (KSC)
NASA.

This Instruction applies to all KSC organizational elements, facilities,
geographical areas, and operations under KSC jurisdiction or direction,
including civilian and military personnel, prime and subcontractor
organizations, tenants, principal investigators, and visitors.

2\. [AUTHORITY]{.underline}

a\. NASA KSC U.S. Nuclear Regulatory Commission Broadscope Radioactive
Materials License #09-11149-03

b\. KMI 1800.1 (as revised), \"Environmental Health Program\"

> \* c. NPD 1820.1, "Environmental Health Program"
>
> \* d. NPD 8710.2, "NASA Safety and Health Program"

\*3. [POLICY]{.underline}

> It is KSC policy to exercise centralized control over the procurement,
> use, storage, transportation, and disposition of ionizing (e.g.,
> radioactive materials, radiation producing machines) and nonionizing
> (e.g., radio frequency/ microwave, lasers, ultraviolet, infrared, and
> visible) radiation sources to ensure compliance with applicable
> regulatory requirements; and to limit the exposure of personnel,
> facilities, and the environs to levels which are As Low As Reasonably
> Achievable (ALARA).

4\. [DEFINITIONS]{.underline} (None)

5\. [SPECIAL HEADINGS AS REQUIRED]{.underline} (None)

\* 6. [RESPONSIBILITIES]{.underline}

The Chief, Safety, Occupational Health & Environmental Division,
Spaceport Services Directorate is responsible for ensuring the
establishment and maintenance of the Radiation Protection Program and
for designating and providing the Chairperson to the Radiation
Protection Committee (RPC), the Radiation Protection Officer (RPO) (both
from the Occupational Health Branch), and the Health Physics technical
and field support required for the program. Additional responsibilities
are specified in Attachment A to this Instruction, \"Responsibilities.\"

\* 7. [SUPERSESSION]{.underline}

This Instruction supersedes KMI 1860.1D.

Roy D. Bridges, Jr.

Director

Attachments:

A. Responsibilities

B. General Provisions

C. Reference and Applicable Documents

D. Radiation Protection Program Summary

DISTRIBUTION:

Tech Doc Library

[RESPONSIBILITIES]{.underline}

1\. The Radiation Protection Committee (RPC), as established by

KMI 1150.24, is responsible for:

a.  Ensuring the development and maintenance of KSC Radiation Protection
    Program policies and recommending their approval to the Center
    Director.

b.  Reviewing and approving the usage of controlled radiation sources
    (see Attachment D).

c.  Advising the Radiation Protection Officer in the execution of
    program duties as defined in KMI 1860.1.

d.  Providing oversight of the KSC Radiation Protection Program
    implementation and maintenance.

    2\. The Radiation Protection Officer (RPO) is responsible for:

> \* a. Providing general surveillance over uses of radiation sources.
>
> \* b. Representing the KSC Radiation Protection Program and the RPC to
> ensure compliance with applicable regulatory agency requirements,
> standards, and radiation-related activities.
>
> \* c. Acting as liaison officer between KSC organizations and
> non-regulatory agencies, parties, contractors, etc., for radiological
> matters.
>
> \* d. Providing technical guidance to KSC organizations on
> radiation-related matters.
>
> \* e. Auditing the records of the Radiation Protection Program for KSC
> as necessary.

\* f. Assuming technical control; initiating investigations; and
directing corrective actions in radiological incidents and emergencies
for KSC; and coordinating mishap reporting and investigation
requirements with the KSC Safety and KSC Security Offices, as
appropriate.

> \* g. Performs contract insight role by participating in the
> Environmental Health Integrated Product Team, lead by the JPMO,
> responsible for reviewing and assessing J-BOSC contract performance
> indicators.

\* h. Representing the RPC and acting for KSC on matters of policy and
procedures relating specifically to control of radiation sources for
KSC.

\* i. Making interim approvals for the Radiation Protection Committee,
subject to subsequent RPC ratification.

> j\. Assuring proper disposition of radiation records for all
> employees, both Government and contractor, upon their termination of
> employment or transfer from KSC.

\* k. Advising the Protective Services Branch, Spaceport Services
Directorate of the location of major radiation sources. In addition, the
contractor Fire Chief receives a quarterly listing of all facilities
containing radioactive materials.

3\. Heads of primary organizations are responsible for:

> \* a. Ensuring that all requests for the procurement, use, or transfer
> of controlled radiation sources (as defined in KHB 1860.1 and KHB
> 1860.2) are coordinated with the RPO for approval, prior to forwarding
> to the Procurement Officer, Transportation Officer, or other
> appropriate official.

b.  Assuring that project leaders, technical representatives, and
    supervisors:

> \(1\) Familiarize themselves with policies and procedures governing
> radiation sources;
>
> \(2\) Ensure that personnel within their respective organizational
> responsibility are provided appropriate operational orientation and/or
> systems training involving uses of radiation sources; and
>
> \(3\) Review their project plans and procedures that involve the use
> of radiation sources, and identify them to the RPC/RPO.

c.  Ensuring that Procurement Requests and Statements of Work involving
    radiation sources (directly or indirectly):

> \* (1) Identify requirements for Radiation Protection Program
> compliance;
>
> \(2\) Require all contractor radiation source user personnel who are
> terminating or transferring employment to be identified in accordance
> with the use authorization requirements

d.  Assuring the designation of a user organization/group Area Radiation
    Officer (ARO). The ARO shall have familiarity with KSC Radiation
    Protection Program requirements.

    4\. Area Radiation Officers (AROs) are responsible for:

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a.  Ensuring the safe use and accountability of the source(s) under
    their control in accordance with the provisions specified and
    approved by the applicable KSC Radiation Use Authorization.

b.  Ensuring all sources of radiation under their jurisdiction have been
    identified to, and approved by, the RPO.

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c.  Giving prior notification to the J-BOSC Health Physics Office of
    movement of controlled radiation sources.

d\. Ensuring all personnel using sources of radiation under their
jurisdiction are properly trained in safe practices for the possession
and use of such sources and are oriented to the applicable regulatory
requirements; ensuring the individual users have been approved through
the Radiation Protection Program.

e\. Designating an Alternate ARO and/or \"Use Supervisor/ Custodian\"
(US/C) to act as designated representative in their absence, or whenever
they are unable to maintain direct supervision of the sources under
their jurisdiction; ensuring that the Alternate ARO or US/C has training
and experience in radiation protection which is commensurate with the
scope of the proposed activities and is satisfactory to the RPO.

5\. All personnel engaged in the transportation, handling, storage,
and/or utilization of controlled radiation sources are responsible for
complying with radiation protection requirements, applicable
regulations, and for the prompt reporting of any violation to the RPO.

\* 6. The Safety and Mission Assurance functions within Safety, Health,
and Independent Assessment, Space Shuttle Processing, International
Space Station/Payload Processing, Expendable Launch Vehicles and Payload
Carriers, Spaceport Engineering and Technology, and Spaceport Services
Directorates are responsible for:

a.  Coordinating provisions of the KSC Safety, Reliability, and Quality
    Assurance Program with KSC Radiation Protection Program provisions
    or with the KSC Radiation Protection Officer, as necessary.

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b.  Reviewing and monitoring procedures from a safety standpoint
    involving the use, movement, and transportation of radioactive
    materials, as required by KHB 1710.2 or KHB 1700.7, as appropriate.

c.  Providing safety surveillance of all activities involving the use of
    radiation sources as such activities relate to KMI 1710.18.

d\. Coordinating with the RPO on emergency operations concerning
radiation sources.

> e\. Supporting enforcement of radiological controls established by the
> KSC Radiation Protection Program.

\* 7. The Director of Spaceport Services is responsible for ensuring the
following functions:

\* a. The Chief, Facilities Division is responsible for ensuring
requests for construction or modification of facilities in which
radiation sources are intended to be stored, tested, or used are
approved through the KSC Radiation Protection Program.

> \* b. The Emergency Preparedness Planning Officer will:

1.  Coordinate with the RPO, or designated representative, on the
    development of emergency plans and procedures for major emergency
    situations involving radiation sources that might significantly
    affect KSC operations or personnel safety.

2.  Coordinate KSC resources to support implementation of approved
    emergency plans and procedures, as directed by the RPO, for
    radiation sources.

> \* c. Lead, Fire/Rescue will ensure fire protection personnel are
> properly trained in personnel protective practices for fighting fires
> involving radiation sources.

\* d. The Chief, Supply, Equipment, Transportation and Center Support
Branch will:

(1) Ensure outbound shipments of radioactive materials from KSC comply
    with applicable regulations and have been approved by the RPO, or
    designated representative.

(2) Ensure receipts of radioactive materials are identified to, and
    approvals are received from, the RPO, or designated representative,
    for disposition.

(3) Ensure that controlled radiation sources are not released from KSC
    by the Property Disposal Office without approval of the RPO or
    designated representative.

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8.  The Director, Procurement Office, is responsible for:

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a.  Ensuring procurement requests, for material or equipment that
    produces or contains sources of radiation, have been identified to
    the RPO prior to procurement.

b.  Incorporating into all Requests for Proposal and Invitations for Bid
    (to include KSC Form 7-49, \"Request for Equipment/Materials\") all
    radiation protection requirements identified by the heads of primary
    organizations in their Purchase Requests or Statements of Work.

c.  Ensuring contractor compliance with the requirements of the KSC
    Radiation

> Protection Program.

\* 9. The Director, External Relations and Business Development
Directorate, is responsible for coordinating public affairs activities
involving radiation sources with the RPC or the RPO.

\* 10. The Workforce and Diversity Management Office is responsible for
ensuring all NASA/KSC and civil service tenant employees who have been
classified as radiation workers and are terminating or transferring
employment have cleared through the Occupational Medicine and
Environmental Health Facility.

11\. Contracting Officers are responsible for including in all contracts
the requirement the contractor ensures their personnel who have been
classified as radiation workers and are terminating or transferring
employment clear by telephone through the Occupational Medicine and
Environmental Health Facility.

### GENERAL PROVISIONS

\* Activities involving ionizing and nonionizing sources will be
centrally controlled under the provisions of the KSC Radiation
Protection Program to restrict exposure of personnel and the environs to
levels which are as low as reasonably achievable (ALARA) and to ensure
consistent regulatory compliance. All activities involving radiation
sources will be subject to the concurrence of the KSC Radiation
Protection Committee (RPC), which will review such activities and levy
suitable constraints through the RPO. Radiation sources will be
identified to the KSC Radiation Protection Officer (RPO) for appropriate
review and evaluation. No radiation source will be considered exempt
from control requirements unless so designated by the RPO or by
guidelines provided by the RPC or Radiation Protection Program
documents. The following general provisions are provided as guidance to
the requirements of the program. Specific requirements, controls, and
guidelines are provided in KHB 1860.1 (Ionizing radiation) and KHB
1860.2 (Nonionizing radiation).

1.  Requests for review and approval of all activities involving
    radiation sources will be submitted to the RPC through the RPO.

2.  Designated original KSC forms will be used by the requester for all
    submittals to the RPO.

3.  All receiving, internal transfer, shipping and disposal of
    controlled radiation sources will be coordinated in advance with the
    RPO or designated representative for review and approval.
    Organizational elements responsible for such activities will review
    their plans and procedures to ensure required coordination are
    accomplished.

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4.  In addition to basic regulatory requirements, the RPO may include
    additional requirements as deemed appropriate.

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5.  Applicable records pertaining to the KSC Radiation Protection
    Program will be maintained by the RPO or designated representative.
    Records of approved Use Authorizations will also be maintained by
    the user organization involved.

6.  Personnel who enter a defined Radiation Area will be appropriately
    monitored to identify and assess potential exposures.

7.  Specific exemption or waiver of program control requirements may be
    issued only by the RPO, after appropriate review and evaluation, and
    only on an individual case basis.

8.  A copy of this Instruction will be readily available to users in
    each area that has been authorized as a place of use or storage of
    radiation sources.

9.  Specific provisions and requirements of the KSC Radiation Protection
    Program are described in KHB 1860.1, \"KSC Ionizing Radiation
    Protection Program\" and in KHB 1860.2, \"KSC Nonionizing Radiation
    Protection Program.\" These KHBs include information regarding the
    review, approval, or exemption process, licensing and registration
    of radiation sources, leak testing, inspections and surveys, program
    responsibilities and definitions, shipping and receiving procedures,
    emergency notification requirements, and incident investigations.

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10. The health physics element of the J-BOSC Occupational Medicine and
    Environmental Health Services will, to the extent provided by
    contract, provide services to include:

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a.  Operational implementation of the KSC Radiation Protection Program
    as required by the Statement of Work.

b.  An individual to act on behalf of the RPO in the RPO's absence and
    after formal notification by the RPO.

c.  Preparation of licensing and registration applications for NASA/KSC
    and maintenance of those licenses/ registrations with associated
    records and reports in accordance with applicable regulatory
    agencies' requirements

    .

d.  General surveillance functions for the KSC Radiation Protection
    Program.

e.  Evaluation of uses of radiation, recommendations, and technical
    assistance to the RPO on matters concerning radiation protection for
    KSC.

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f.  Acting as the field representative for the KSC Radiation Protection
    Program and as liaison between user organizations and the RPO on
    radiological matters.

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g.  Performance of onsite surveillance and inspection surveys/audits of
    radiation use and users.

h.  Evaluation of uses of radioactive material for determination of
    waste handling/processing/disposal requirements in accordance with
    the KSC Radiation Protection Program.

### REFERENCES AND APPLICABLE DOCUMENTS

1.  NASA FAR Supplement 1823.70 \"Safety and Health\"

2.  \"Nuclear Safety Review and Approval Procedures for Minor
    Radioactive Sources in Space\" Guide, Approved by the Executive
    Office of the President, National Aeronautics and Space Council,
    June 16, 1970

3.  U.S. Code of Federal Regulations (CFR) Title 10, Chapter 1, (USNRC),
    Parts 0 - 170

4.  U.S. Cope of Federal Regulations (CFR) Title 21, Parts 1000 - 1040

5.  U.S. Code of Federal Regulations (CFR) Title 29, Parts 1910.26 and
    1910.97

6.  U.S. Code of Federal Regulations (CFR) Title 49, Parts 173 and 389

7.  U.S. Department of Energy (DoE) Minimum Radiological Health and
    Critically Safety Criteria

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8.  State of Florida Administrative Code (FAC) Chapter 64E-5, \"Control
    of Radiation Hazard Regulation\"

9.  45 Space Wing instruction 40-201 - \"Radiation Protection Program\"

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10. KHB 1040.1 (as revised), \"KSC Comprehensive Emergency Preparedness
    Plan\"

11. KHB 1700.7 (as revised), \"Space Shuttle Payload Ground Safety
    Handbook\"

12. KHB 1710.2 (as revised), \"KSC Safety Practices Handbook\"

13. KHB 1860.1 (as revised), \"KSC Ionizing Radiation Protection
    Program\"

14. KHB 1860.2 (as revised), \"KSC Nonionizing Radiation Protection
    Program\"

15. KMI 1150.24 (as revised), \"Boards, Committees, Working Groups and
    Panels\"

[RADIATION PROTECTION PROGRAM SUMMARY]{.underline}

1.  KSC\'s Radiation Protection Program is based on three fundamental
    principles: (1) centralized and uniform control and enforcement; (2)
    compliance with applicable regulations, standards, and guides;
    and (3) elimination or minimization of personnel exposures to levels
    that are below regulatory limits and are as low as reasonably
    achievable (ALARA). These basic principles are documented in the
    Program\'s Management Issuances, KMI 1150.24 and KMI 1860.1, and KHB
    1860.1 and KHB 1860.2. The documents emphasize the administrative
    implementation of these principles through the authorities,
    responsibilities, and functions of the Program\'s three major
    elements represented by the KSC Radiation Protection Committee
    (RPC), the KSC Radiation Protection Officer (RPO), and the KSC
    Contractor Health Physics Office (HPO). The documents also
    prescribe, by reference, the current and latest versions of relevant
    regulations, standards, and guides, and are always applicable to
    current usage. It should be noted that only limited portions of
    these regulations, selected for the reader\'s information, are
    reproduced in the Program documents.

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2.  Implementation of the Program relies heavily on the Radiation Use
    Request/Authorization process. This process involves the submittal
    of specific information by the prospective user, review of the
    information for applicable requirements, assessment of the potential
    hazards involved, the imposition of specific controls and
    provisions, and the issuance to the user of a final, comprehensive
    Use Authorization package incorporating and documenting all elements
    of approved radiation source use and possession. Specific Use
    Authorization packages expire after one year. Annual extensions, as
    well as other revisions/changes to the original package, can be
    obtained through the review and approval of a Modification Request
    submitted by the user.

3.  In effect, the overall Radiation Use Request/Authorization process
    can be viewed as a quasi-licensing process that requires
    case-by-case review, evaluation, and approval of each radiation
    source use. Following the guidance provided in KHB 1860.1 or KHB
    1860.2, the prospective user assembles a Use Request package
    utilizing standardized KSC Forms and incorporating other required
    data/information. This package is then submitted to the J-BOSC
    Health Physics Contractor for a thorough in-depth review.

4.  The Health Physics review of the package includes a comprehensive
    evaluation of the radiation source characteristics, the handling,
    storage, and emergency procedures, the associated area, facilities,
    and equipment, and user personnel qualifications. These elements are
    reviewed for Program conformance, regulatory compliance, and the
    potential radiation hazards involved. As a result of this review,
    Health Physics develops a set of tailor-made administrative,
    engineering, and procedural control requirements that are documented
    and incorporated into the package together with their recommendation
    regarding approval.

5.  The RPO then conducts a review of the Use Authorization package as
    received from Health Physics. Acting on behalf of the Program and as
    functional representative of the RPC, the RPO will approve, modify,
    or reject the package. When approved, the package is signed off by
    the RPO and forwarded to the RPC Chairman for review. Again, acting
    on behalf of the Program and the Committee, the RPC Chairman will
    approve, modify, or reject the package as received from the RPO.
    When approved, the official Use Authorization package is signed off
    by the RPC Chairman and is returned back to the J-BOSC Health
    Physics Contractor for distribution. For Use Authorization packages
    involving U.S. Air Force programs or Cape Canaveral Air Force
    Station (CCAFS) locations, the 45th Space Wing Radiation Protection
    Officer also approves the package. Use Authorizations that have been
    approved and signed off by both the RPC Chairman and the RPO are
    reviewed and acted upon by the RPC membership at its next regularly
    scheduled quarterly meeting. These approval actions are documented
    in the minutes to the quarterly RPC meeting.