**FTS-HHS ACF**

**Moderator: Louise Gill**

**May 24, 2006**

**5:00 pm**

Coordinator: Pardon me, this is the conference coordinator. At this time
the conference call is being recorded. If you have any objections, you
may disconnect at this time.

Ms. Gill, you may begin.

Louise Gill: Thank you.

Okay, guys. We'll give everybody a few - about a minute more and then
we'll get started.

(Dawn Williams): Hi, Louise. This is (Dawn).

Louise Gill: Hi, (Dawn). I'm glad you're on.

(Dawn Williams): Yeah. Me, too.

Louise Gill: Yes.

Woman: Uh-huh.

Louise Gill: Hello.

Woman: Hello.

Louise Gill: I'm glad you're on the call. We're just waiting a few
minutes before we get started.

Woman: Okay, thank you.

Louise Gill: Uh-huh.

Okay now, if I push this down, we're still on, right?

Man: (Unintelligible).

Louise Gill: Okay. I think we'll go ahead and get started to honor those
that are here.

This is Louise Gill in the Seattle office and I am the Family and
Community Partnership Content Specialist and I'm going to open the call
for us this afternoon.

Thank you guys for being on the call. It's kind of late for Idaho and
kind of still midday for Alaska. So we're glad everybody is on with
this.

Today, just some logistic type of things, if you would mute your phone
please or hit star-6, that will automatically mute your phone and then
to unmute it you would hit star-6 again. It just helps when we\'re
trying to hear people if everybody has their phone on mute.

We will be taking questions today. I hope everyone received the
questions that we sent out last week or this Monday - this past Monday
\-- it seems like last week \-- regarding the questions that were
submitted as of May 12.

And if we didn't get to your question, please feel free to ask us
questions today. We are going to do three component areas and we have
the three content specialists here today that will cover those areas,
and that will be education, early childhood, disability section, and
then family and community partnership.

I'm afraid that we don't have anyone with us this afternoon from Xtria.
It's kind of late for the East Coast and they\'re back in Washington
D.C. but they would be on all of the calls tomorrow. So if you have
questions for Xtria we will submit those two Xtria and get the
(unintelligible).

You may also email your questions in this afternoon in case you can't
get verbally through and you want to email those to renee, R-E-N-E-E,
.andrae, A-N-D-R-A-E \@acf, that\'s like apple, charles, frank,
.hhs.gov. So we have Renee online and she willbe taking your questions
and we'll try to get your answers while we're on this phone call.

So like I said, I'm going to let the content area specialists introduce
themselves. But first, I just wanted to say that the purpose of this
call is to provide you, the grantee, your staff with the necessary
information and resources to ensure the accuracy and consistency of
Region 10 and AIAN programs reporting on the PIR report.

We just wanted everyone to be on the same page and have the same
clarification to the questions.

(Dawn Williams): Hi, this is (Dawn) Williams. I'm the Disabilities
Content Specialist and I'm going to begin with the 2005 User's Guide on
Page 55 and in question C-24 is the first disabilities question.

Just a few things to overview as far as the PIR and the disability
section, there are no changes from last year.

And as we go to the question, some of them will refer to your operating
period. And the operating period is your program year and it's all the
same days that you indicated on the grant application. So typically it's
September 2005 to August 2006.

And for full-day full-year programs, the operating period is the first
day and last day of service as you put in on your grant application. And
August 31, 2006 is the due date for the PIR this year.

So starting the question C-24 on Page 55 of the User's Guide, it is the
number of LEAs or Part C agencies in your service area.

So that's just reporting the number of LEAs and (participating) agencies
in your service area. Typically, in Region 10 almost all the children
are found eligible despite the LEA and that's as expected considering
the coordination we have with our IDEA partner.

Next question, C-25, if the number of LEAs and Part C agencies you have
formal agreements with to serve children with disabilities. This
definitely includes interagency agreement. characterized as the written
agreement that specifies the role and services of participating
agencies. So C-25 is about your interagency agreements and the formal
agreement that you have with partners.

If you have questions along the way, please go ahead and ask.

Next one, C-26 A&B, these are about disability determination and both of
them - the number of children determined by multiple disciplinary team
to have a disability. They're referring to a time period when children
are identified.

So the number of children determined to have a disability prior to the
enrolment year.for C-26A and C-26B is the number children determined to
have disability during the enrolment year.

And this question is also important because it could indicate something
about your planning and outreach to children with disabilities

(Dawn Williams):C26A & B, those questions are dealing with the total
number of children determined to have disabilities.

So C-27A is the number of children determined to have disability that
either have an ISSP or an IEP and this number may not be 100% because
the child could be determined to have disability and not actually be
under an IFSP or an IEP.

C-27B, the number of children determined to have a disability, the
number determined eligible by the LEA and the participating agencies to
receive special education and related services or (unintelligible)
services under an individualized education plan or IFSP.

(

Woman: I have a question regarding 504 plan.

Louise Gill: Uh-huh.

Woman: Would that fit into this since it\'s not an IEP but determined
eligibility - eligible for services under a 504?

(Dawn Williams): The 504 plans (aren't counted) in this PIR question.
They're justlooking at IEPs or IFSPs.

Woman: Okay. So that would be indicated the child\'s determined to be
eligible but not on an IEP.

(Dawn Williams): Correct.

Woman: Okay, thank you.

(Dawn Williams): Sure.

So question C-28, the number of children determined to have a disability
who do not receive special education and related services. So all the
children who were diagnosed but didn't receive services for whatever the
reasons may be because parents refuse services, but the number of those
children would go there.

(Dawn Williams): Okay. So question C-29 has A through L and it's all the
diagnosed disabilities and it's important to remember here that the
category to be filled out is the one that is the primary or most
significant disability and the one that is diagnosed on the IFSP or IEP.

on the plan, whatever the diagnosed disability is that is the category
you choose.) If the child has more than one disability and you would put
down the primarily the most significant one and be sure to remember when
filling up this question for the multiple disabilities category along
with the performance standard 1308.17,

also as far as the multiple disabilities category goes, , it's the one
that's rarely used. It's for deaf and blind or one that's written on the
IEP or an IFSP that the child has multiple disabilities and that
combination of all them is what makes them fit into that category.

So if you have a child that who's diagnosed with speech and language and
mental retardation, that isn't something that goes into the multiple
disabilities category. You pick one of those. And whatever is their
primary or most significant is the one you fill out.

Louise Gill: Any questions about that one?

(Louie Gregory): (Dawn), this is (Ruai Gregory).

I had question about - is that clear on most IEP forms about which is
the primary disability?

(Dawn Williams): It should be.

(Louie Gregory): Thank you.

(Dawn Williams): It should be very clear.

Okay. So the last question, C-30, is the number of children who should
be in the services and their (unintelligible) of the individuals with
disabilities and education act. It's only for early head start programs
to enter and you are just putting the number of children who receive
services during the enrollment year and for migrant programs, it's
also - this question applies.

Louise Gill: So, are there any questions regarding the disability
section of the PIR?

(Dawn Williams): Now, we did that pretty quickly.

Louise Gill: Okay, well, if you have any further questions please feel
free to email them in to Renee and we will make sure we get a response
to you.

Thank you (Dawn).

(Dawn Williams): Sure.

Louise Gill: Okay, our next section is education and now we will have
(Gene Gussy) who I tried to introduce a while ago.

(Gene Gousie): Thanks, Louise.

This is Gene Gousie, Child Development Specialist, here and with me is
Christy Cox, Early Learning and Literacy Specialist. We also welcome
Gloree Davis She's our Program Specialist. Feel free to chime in at any
time.

Louise Gill: Sorry, (Gloree), I forgot your name.

(Gene Gousie): All right. So the first section of the questions in the
education section concerns transition activities for Head Start
preschool programz. And the first one simply asks the number of local
school districts in your service area. And as a subset of that, 31-A,
and we're on Page 26 of the Guide,

of the PIR report form, of the number of local school districts, the
number with whom you have a formal agreement to coordinate transition
services for children and families. You may recall from the Performance
Standards that Head Start is required in this area to have transition
services around coordination with schools and other agencies, outreach
to encourage communication between staff and initiating meetings to
discuss the progress of children, and initiating joint transition
related training.

So those are questions 31 and 31-A.

Question 32 is about the number of children enrolled in Head Start at
the end of the current enrolment year, the number that you project to be
entering kindergarten in the following school year. So those who are
eligible age-wise and you anticipate going on...

Woman: (Unintelligible) transition out.

(Gene Gousie): Right.

Any questions on that transition piece?

Okay. Since 33 is around Early Head Start transition, that's for Early
Head Start and migrant programs only and that's the number of children
leaving Early Head Start and entering A, a Head Start program; B, any
other early childhood program.

And again you are operating on the best knowledge that you have to
answer those questions.

Woman: Okay.

(Gene Gousie): Any questions or comments on that one?

Okay. The rest of the questions are around curriculum, screening, and
assessment.

So Number 34 is the number of all children who completed routine
screening for developmental, sensory, and behavioral concerns during the
operating period. So you know you have 45 days in which to complete this
screening and the number here that you report on is all the children,
even those who may not have continued the year at any point for long
enough to have the screenings done.

Woman: All right.

(Gene Gousie): And then as a subset of that, 34-A, of those children
screened, the number identified as needing follow-up assessment or
formal evaluation. So those are the children for whom your screening
process and your screening tools indicated that you needed to do some
further assessment.

Number 35, asks what curriculum model that your program uses as its
primary foundation.So we're looking for one response here and there's
the drop down box and if you don't find the curriculum listed there, you
can use the comments box to indicate the appropriate curriculum that you
use and please don't just use an acronym, but spell out, indicate
clearly what curriculum that is.

And there's a sort of a subset of that question for center-based
services and for home-based services.

Thirty six, similarly, what instrument does your program use for
developmental screening purposes but again looking for one primary
instrument. You've got the drop down box. If it's not there - if what
you use is not there, indicate what it is you do use in the comments
section.

Thirty-seven, similarly, what approach or tool does your program use for
ongoing child assessment? So, what is your assessment tool? Again, one
primary tool to drop down box and the sub question, is this tool locally
designed? Yes or no?

And that's it. So any questions on the education questions?

Woman: Yes.

(Gene Gousie): ...one through thirty seven?

Yes, please.

All right.

(Glory Davis): (Gene), I have one. This is (Gloree).

Question Number 35, when a grantee does a combination model or a locally
designed model, which one should they be checking because it says
primary and if you're doing a combination, you are required to do both.

So which one would they look at in terms of that one?

(Gene Gousie): Right. There are two drop down boxes.

(Gloree Davis): Center-based and home-based.

(Gene Gousie): So if\...

(Gloree Davis): So what do you mean like combination?

Woman: If you're doing a combination, a combination...

(Gene Gousie): Right.

Woman: ...is home-based and it is center-based. And so it says here,
what is the primary one? And if you say both pieces makes up the
combination.

(Gene Gousie): Right.

Woman: Because they have...

((Crosstalk))

Woman: So should you just answer what are the other - I mean I'm just
trying to figure out for those grantees that have combination models.

(Gene Gousie): Right. I would think you'd answer both of those.

Woman: Okay.

Woman: Right.

Woman: So there's an...

(Gene Gousie): For the home...

I'm sorry.

For the home-based piece, you have to choose one of the drop down boxes.

Woman: Uh-huh.

(Gene Gousie): For the center-based piece, you can choose the drop down
box.

Woman: If it's any different.

((Crosstalk))

(Gene Gousie): Other questions?

All right. If not, back to you, Louise.

Louise Gill: Okay. Thanks, (Gene).

((Crosstalk))

Louise Gill: Okay. So we're on the last component area we're going to
cover today in this phone call and that's family and community
partnership. And I'm looking at the PIR and I'm on Page 27.

Louise Gill: I just want to point out that on this page...

Louise Gill: The sum of C-39 and C-40 must equal the total number of
families in C-38. You're going to be right on with these question.

So out of this family and community partnership section, you've really
got to make sure that your families have to add up. And so it gives us a
definition right off the bat as to what we mean by parents. And that
includes the biological or non-biological person identified as the
primary caregiver. So please remember that when you're dealing with
foster children and grandparents and stepparents.

Now on down, we'll talk a little bit more about custodial. But in the
first section, number of families, remember (discount) families...

Man: Okay.

Louise Gill: ...don't count the children in this section and so they
just want the number of families with more than one child - families
with more than one child should only be counted as one.

So you might have a family that's got a 3-year-old and a 4-year-old, and
you might have a family that's got a 3 or 4 and an early head start
child. So - but just count that family as one.

Okay, the number of two-parent families, that's pretty self-explanatory.
The number of families with single-parent families, now when you count
the single-parent families please remember you're counting the family
that is a primary caregiver. So don't count even if mom and dad are
divorced. You wouldn't count it as a two-parent family, you'll count it
as a single-parent, and you count the person who has the primary care.

And then under 41, employment...

Woman: Could I ask some question?

Louise Gill: Yes, you may.

Woman: Would you like to try defining dual custody families under 38?

Louise Gill: You would count that as one family.

((Crosstalk))

Louise Gill: Even though they have dual custody, you would still count
that as one family.

Woman: It specifically says to count it as two families.

Louise Gill: Oh okay. I'm sorry. I was looking down at another question.

Yes, count - then that answers your question. Count dual custody
families as two families.

Woman: So we count those when we have done two family partnerships with
two separate parents who are living at a different address.

Louise Gill: If they have dual custody.

Man: Okay.

Louise Gill: If they don't have dual custody you will not, according
this.

Woman: So what with dual custody we would count?

Woman: Siblings

((Crosstalk))

Louise Gill: (Glory), do you want to answer that?

(Glory Davis): I was going to say...

Woman: I have a question on dual custody...

(Glory Davis): ...if it's a legal separation or it's a legal divorce,
it's usually court ordered.

Man: Yeah.

(Glory Davis): It's not a separation where people have made an agreement
but have not entered into a legal binding document that's spelled out
what that relationship would be.

Woman: So, may I ask a question?

Louise Gill: Yes.

Woman: In the (unintelligible) of the court order or the custody order
in your paperwork then you do not have those as dual custody family?

Louise Gill: I didn't hear the very last part.

Woman: If we do not physically have a copy of that court order or
that...

Man: (Unintelligible)

Woman: ...order then even though we do to family partnership agreements
even though the child is in both household, we're not to count them as
two families?

Louise Gill: I guess not. (Glory) is shaking her head no. But we have so
many families that tell us that we have - they have dual custody. It
seems overly cautious to go with the legal route in the event that, you
know, we have so many families who are in practice (custody) families
even if they haven't gone...

(Glory Davis): I just can't wait to answer your question.

If you have - if you've requested to come to court and to testify, would
you be able to say yes in fact there is dual or there is not? That means
you need to be able to document.

Man: But you may not need to have the documentation in the file, but you
need to know...

(Glory Davis): You need to have the documentation somewhere...

Man: Okay.

(Glory Davis): ...in the - on the premises of the agencies somewhere.

Man: All right.

Woman: Even though you've been conducting separate home visit and
engaging in (separate goal-setting) relationships with both families.

Louise Gill: You know, what you're talking about and what you're asking
here is two different things.

Right now, we're just trying to get a count of the families. Now later
on, we're going to talk about partnership agreement and then we can
address that, but right now we just want to count the families.

Woman: Okay.

Louise Gill: So if you know legally that a family has dual custody it's
saying here count that family as two families.

Woman: So if there are requirements \-- and forgive me for belaboring
this but it comes up time after time after time \-- if we establish at
this point in the PIR that we have say, you know, 100 families, but yet
when we get further ahead in the PIR it (then) turns out we have a 125
family partnership agreements.

Louise Gill: That's okay.

And I am going to show you that when we get over to the family
partnership agreement.

Woman: Okay, thank you.

Louise Gill: Yeah.

Woman: And I just want to point out on the guidance from last year, it
says, "Dual custody is the physical custody arrangement for a child as
determined by the parents, guardians or a court."

Louise Gill: Okay. So, yeah, it's really going to be up to the parent
and your interpretation, I believe.

Woman: Thank you.

Louise Gill: But like (Glory) says, if you're ever called to court,
could you really verify that?

Okay.

Woman: (Unintelligible)

Louise Gill: Okay. I know - I'm hearing some discussions back there. So
you guys may want to mute your phone.

All right. Let's move on...

Woman: Can I ask one more question concerning boyfriend - long term
boyfriend?

Louise Gill: Yes.

Woman: We have some families that occasionally have long term
boyfriend - may not be the biological parents but the parents consider
themselves together. They are not married or anything. So would we still
count them as single parents?

((Crosstalk))

Louise Gill: It says here that as long as they're non-biological and
identified as the primary caregiver. So if that boyfriend is the primary
caregiver with that mother, I would think we would count it as a
two-parent family.

Woman: Okay. And then if there was a period of time in the enrollment
year where they weren't together or there were somebody else, is there a
time period like we should look...

Louise Gill: No.

Woman: ...at greater than six months, we count them as one or...?

Louise Gill: No. On this question, it does not give any time period.

Woman: Okay. Thank you.

Louise Gill: So it didn't say at beginning of enrollment, it didn't say
end of year. It just says number of families. So to the best of your
knowledge, you would decide whether these families are dual custody,
two-parent or single-parent families.

Just make sure that whatever you put in 39 and 40, it adds up to 38.

Woman: Okay.

Louise Gill: Okay, this is where your PIR report will get kicked out and
you'll have to do some refiguring.

Woman: Okay, thank you.

Louise Gill: Okay?

Now employment, now in this section it says count each family only one
in the appropriate category.

So this is where you're going to have to know and it does say in the
right hand column at time of enrollment because we do know that
employment changes with our families.

So all they want to know is that time of enrollment, were both parents
working, one parent working, both parents not working. Okay?

And just remember that it has to add up. Okay? It's going to add up top
number 39. So the sum of C-41A must equal C-39.

And then under B, the number of single families, same thing, employed
and not working and that has to add up to C-40. So that's kind of like a
cross check for you on this question.

Any questions on that?

Okay.

Number 42, job training and school. Here again you're going to count
each family only once and in the corporate category.

Now we don't have the new 2006 user guide but last year what they wanted
was - they wanted the primary under - well no, this is a little bit
different. I'll take that back.

So, now they want to know are both parents in job training or school? Is
one parent in job training or school or if neither parent. And this has
to equal 339 again.

At times as (Glory) was saying this one too is just when they enrolled
because their status may change during the operating period.

And then B, the number of single parent families, same thing. And that
must equal C40 and then both 42 A&B must total C38. So, this is really a
cross check here and it's pretty easy. It does matter if you know you
haven't counted correctly.

Okay. Any question on that?

All right. Let's move on to page 28 and your education. Now this is one
I was trying to jump ahead to.

This is - of the total number of family since C38, the highest level of
education attained by the child's parents or guardians. So not both but
just a highest level is at the two parent family. And then if it's a
one-parent family, it would just be that parent, highest level of
education.

And this does not have a time on it either. So this is during your
operating period. Hopefully, you will have tracked whether they have
received their high school graduate or GED, some college, vocational
school or associate degree or bachelor's or advanced degrees.

Any questions on that one?

Okay. Federal or other system, Number 44. The total number of families
receiving any cash benefits or other services under the federal
temporary assistance for needy families. That is (TANF). So just realize
that it's cash benefits or other services. So there are a lot of TANF) -
now, that is what their using here I know different states call it
different things but you can be receiving some kind of (TANF) services
other than cash. So, just make sure that you know from your families
when they say they're on (TANF) whether you've clarified it as cash
benefits or is it, you know, a drug program or something like that. So
make sure you get those counted.

And then the total families receiving SSI, Social Security Income. Now,
this is not SSA or SS, Social Security Income and there is a difference
and for those of you that need more clarification on that, I\'d be glad
to talk to you after the conference call because it is confusing
sometimes.

Woman: We have a question regarding Number 44.

Louise Gill: Yes.

Woman: Could you just clarify whether or not the (TANF) program includes
food stamps or child care subsidies?

Louise Gill: Child care subsidies, it does. I don't know what state
you're from but every state if you go on the Web page, it will give you
the (TANF) programs or the programs that are under public assistance.
But food stamps and Medicaid are not considered.

Woman: Okay. Thank you.

Louise Gill: Uh-huh. Very good question. Thank you.

Okay. Here we are at the family partnership process. So, this question
does not have to add up to - it's asking of the total number of families
in C38. So if you claimed a 100 families in C-38, it's asking the number
participating in a family goal setting process which results in an
individual family partnership agreement. So your program may have given
the opportunity to all 100 families to engage in a family partnership
agreement process but only 75 actually resulted in developing goals.
That's okay.

So this number will differ. They just - you can\'t have in this box more
of a number than you could in C-38. So if it is - I\'d like to add dual
family or two-parent families, you can\'t count two partnerships there.

Woman: So, question.

Louise Gill: Yes?

Woman: Then this is the major inconsistency which does go back to the
question about dual custody. So even though it's saying in the guidance
that on the basis of the parent and guardian's report as well as the
legal status, we can\'t actually use that because that would put us in
the position of having more family partnership agreements than we have
families identified in C38.

Louise Gill: Well, in C-38 you should be counting that dual custody
family as two families but then you could count this parent's
partnership agreement which would keep you still within the total of
C-38.

Woman: But did you not just say that we could only count in C-38 those
families who had a legal deal custody arrangement.

(Glory Davis): I just wanted to say I said that as far as - I said that
you needed to have legal and I think the instruction says that in fact
you can count parents who may say that they have dual relationship,
okay? Or dual custody. So you can accept that from a parent.

Woman: Okay. You're saying that is okay.

(Glory Davis): That's what my understanding is, what they showed me here
was just the instruction.

Woman: Okay.

Woman: Okay.

(Glory Davis): Okay. And all I'm saying is that...

Woman: (Unintelligible) to what they said a while ago. Is that right?

Woman: Oh you weren't in here.

Louise Gill: Okay. Well, all I\'m saying is that on Number 46 that the
total there can equal the total in C-38 or it can be less than the
number in C-38. It just can\'t be more than C-38.

((Crosstalk))

Louise Gill: Okay?

((Crosstalk))

Louise Gill: Okay. I\'m hearing somebody's discussion and please put
your phone on mute unless you want to ask a question. Thanks. I keep
thinking you're talking to me. All right.

Okay. Let's move in to family services question Number 47. Report the
number of families who received the following services during the
operating period. Now, this is your time period, from the beginning of
your year to the end of your year, operating period. Families maybe
counted in more than one category if more than one type of service was
received.

Now, I want you to be careful on this because this is not asking for
referral. This is asking for services received either through head
start, early head start or through referrals. So, what that means is if
I referred a family to goodwill, that's a referral but I need to get
back to that family and find out did they receive anything from good
will? If they didn't receive anything, I\'m not going to count anything
here. A referral is not a service.

Any questions on that? Okay.

It's pretty self-explanatory that, you know, what the service types are.
Are there - is there any - do I need to clarify anything under service
type?

Woman: Okay. Thank you.

Woman: I have a question.

Louise Gill: Yes.

Woman: Where can we show actual financial assistance to the family for
medical and dental services that the family and community partnership,
it's kind of integrated into that. They request assistance and they have
a big piece of that and where can we report those efforts?

Louise Gill: Okay. Let me ask you a question because I need some
clarification. Did the head start or early head start provide the
medical?

Woman: What do you mean - define provide.

Louise Gill: Okay. Did you provide a service? Did your early head start
program or your head start programs provide a medical service or did you
refer them to someone else?

Woman: We referred them to medical and dental providers and we pay for
those services.

Louise Gill: Okay.

Woman: So they do receive the services. Once we pay the bill we know
they received the services.

Louise Gill: Okay.

(Glory Davis): I think Louise that \-- this is (Glory) - that the thing
is that it doesn't list here in terms of the service (guide) in the
comments section. I think as I would add - submit that information there
in the comments section.

Woman: Okay. and then, my question to you and I\'m not a health content
person but is there somewhere that when they receive the medical or
physical or dental in there somewhere or in the health section that
service is reported.

(Glory Davis): But it's asking about the parents here.

Woman: Okay.

Woman: It used to ask if we assisted them with paying for the services
and it no longer ask that but I think it's real important especially for
family and community partnerships because it's requested by the parent
through family and community partnership and as a result of that
assistance to the families...

Louise Gill: Uh-huh.

Woman: ...and we provide that assistance and they get the services.

Louise Gill: Okay. I\'m going to note this question.

Woman: Okay.

Louise Gill: And I will talk to the health content person and I'll also
ask Xtria on this as to where they want you to put those - that kind of
information and I bet it's going to show up somewhere on the general
comments.

Woman: Okay.

Louise Gill: But, again, can you tell me who you are so I can get back
to you on this?

Woman: Southern Oregon Head Start.

Louise Gill: Okay. And then we'll put this question and answer in the
general question too for everybody. But I do want to get back to...

Woman: Okay.

((Crosstalk))

Woman: I have a question about the referral issue.

Louise Gill: Okay.

Woman: This is quite different to our understanding in the past on what
constitute the service received and we have routinely counted referrals
regardless of the outcomes.

Louise Gill: Well...

Woman: I have no way of reflecting this data accurately, so this...

Louise Gill: Years ago, it did - the PIR did ask for referrals. They
just wanted to know how many referrals, programs made in these areas.

Woman: Right.

Louise Gill: And that changed about three or four years ago. And now all
they want to know are the families who actually received services
because I can't say why but I'm thinking that we do millions of
referrals.

But what they really want to find out is, are these families truly being
served by the community and how many of these families are we following
up and tracking.

That's...

Woman: Okay.

Louise Gill: ...out of your total number of families. That's what they
want to know.

Woman: I have a question about those referrals.

Louise Gill: Yes.

Woman: How do you track or what - the kind of forms you use to find out
if services were received after being referred to (unintelligible).

Louise Gill: Can I - that's really an individual phone call. It's like
you're monitoring and tracking and if - I'd be glad for you to email me
that question.

Woman: Okay, will do.

Louise Gill: And do - or either email it to Renee and we can talk about
how to track this information and monitor it for your next year's PIR.

But there's a way - there is a way to track this.

((Crosstalk))

Louise Gill: Yeah, I do too.

Okay, and then number P - or letter P is number of family that received
at least one of the services listed above.

They - I don't know what they're trying to get at there but I'm sure
that they feel like all the families received at least one service. So I
don't know for sure and I wish (Kim) from Xtria were on this call.

(Glory Davis): But just \-- Louise, this is (Glory) again...

Louise Gill: Yes.

(Glory Davis): I guess one of the things is that there may be other
kinds of services that are not listed here that head start program have
been able to refer or families have been able to obtain. This is an
opportunity I think in the comments section to identify those things
that are not listed here so that these are probably the more common ones
that they're familiar with.

But in order to document the above, all of them I think need to go to
the comments section.

((Crosstalk))

Woman: Right.

Louise Gill: I agree. So use the comments section and then use it to try
to find out the families that received at least one of the above
services.

(Louie Gregory): Louise...

Louise Gill: Yeah.

(Louie Gregory): ...this is (Ruai Gregory) commenting here. I had a hard
time determining the difference in numbers between the C-47 and the
C-47E. Can you go into a little more detail about how - I mean,
shouldn't that be the same number?

Louise Gill: (Ruai), can I call you afterwards?

(Ruai Gregory): Sure.

Louise Gill: Okay, because it could be - it can be more than...

(Ruai Gregory): I see.

Louise Gill: The services, you can have one family that received every
single service listed.

(Ruai Gregory): That's right. And so - at least one so...

Louise Gill: Right and see - what they're trying to get at here is in
the program follow up on every single family. So your programs should
have offered and made sure that families received at least one of these
services because these are listed in the performance standards.

Not all of them like (Glory) said, some of them are just more popular
but if you go back to your performance standard, the first few that you
have here are in the performance standards that you have to offer
assistance (unintelligible) family need.

So I think that's what they're trying to get in. But I'll be glad to
talk you afterwards (Ruai).

(RuaiGregory): Okay, great. Thanks.

Louise Gill: Uh-huh.

(Glory Davis): I think also, Louise, that a lot of the families at head
start - not every family in receiving services from a referral.

Louise Gill: Right.

(Glory Davis): And so you could have a less number of the number of
families you'd have because there was no follow through or something
happened. They could have moved. We're dealing with a very transient
population so not every family is going to get at least one service but
they would like you to identify how many of the families you have
enrolled, how many of those families at least got one service delivered
to them. And the numbers may be less than the number of families you
have contact with.

Woman: I agree.

Woman: That's right.

Louise Gill: Okay, Page 29. (WIC) Participations.

This is just the number of families. So remember that if a family has
two or more children enrolled in (WIC), just count the family; don't
count the children.

Okay, and then father involvement, Number 49. Does your program have
organized and regularly scheduled activities designed to involve
fathers - father figures in head start or early head start.

What this means is, this doesn't mean like your regular policy council
meetings or your regular parent center meetings or your orientation
nights or - the regular things that you do. That's not what this means.
This means organized and regularly scheduled activities designed to
involve fathers.

So that's kind of the key there. So it's asking, do you do those?

And then Number 50 is the number of enrolled children whose fathers -
father figures participated in these activities.

So it's not just all the fathers that come to policy council or all the
fathers who attended the parent center meeting or all the dads who came
and volunteered in the classroom unless you did something specifically
and you are counting that as father involvement.

Woman: That's (unintelligible).

Louise Gill: Okay? Any questions from that?

All right. Now, services to homeless families.

Homeless includes for example families living temporarily in shelters,
hotels, or vehicles, or moving frequently between the homes of relatives
and friends. So I think that's pretty clear as to what we would count as
a homeless family.

Now, this gives you a time - the first one is the total number of
homeless families served during the enrollment year. And then that's
family.

The next question is the total number of homeless children served during
the enrollment year.

And then the last one is the total number of homeless families who
required housing during the enrollment year.

So this is - all three questions are during your operating period.

Hey, (Glory).

(Glory Davis): Yes, on question Number 53, when they said acquired
housing, are they looking at permanent housing or temporary housing?

Louise Gill: I don't know. I can find out...

(Glory Davis): Do we...

Louise Gill: ...for you.

(Glory Davis): ...have that question?

Louise Gill: Yes.

(Glory Davis): Okay. My next question is, is there opportunity to
identify other temporary or permanent services that homeless families
receive such as employment or training? Is there a comments section that
that could - kinds of information could be provided as well?

Woman: Okay.

Louise Gill: I will check on those.

Okay, any questions?

This is concluding my section and that ends the content areas that we
were going to cover today. We're done a little early which is nice for
everybody.

I really want to thank everybody for your questions in this section
because as you know as well as I do, working in the Family and Community
Partnership, there is so much left up to interpretation. And so it does
make it hard. But there is a way to track this and keep up with it and
please if you have any more questions that come up, please email us or
call us and we'll be glad to...

Woman: Louise?

Louise Gill: ...answers.

Yes? Did someone have a question?

Woman: Not (unintelligible).

Louise Gill: Okay.

I'll let everybody go home then.

All right. Well thank you guys for being on the call and we will repeat
all three calls that we did today tomorrow. It will just be in different
time. We'll be starting in the morning at 9 o'clock with PDM and then we
will be - 11 o'clock with Health and Mental Health and 1 o'clock
tomorrow with education disabilities and family and community
partnership.

So thank you guys. Please don't hesitate to call us if you didn't have a
chance or you didn't have a question today when one comes up let us
know.

Thank you. Goodbye.

Woman: (I'll hang-up).

END