**IBPWT Meeting**

October 25-27, 2005

Boise, Idaho

**Attendees:**

Paul Palmiotto, State of Florida

Dugger Hughes, Coordination Center Rep

Randy Hart, Line Officer Rep

Emmy Ibison -- FS

Veronica Belton -- BLM

Steve Hasenohrl -- State of South Dakota

Deb Aiken -- FWS

Lyle Carlile -- BIA, NWCG Liaison

Hallie Locklear -- BLM, IBPWT Chair

Sarah Fisher -- FS, Executive Assistant

**Not in Attendance:**

Debra Ledford -- NPS

Rosie Morin -- BIA

**May Meeting Minutes**

May meeting minutes approved

**Task Group Reports**

[[COTR Task Group -- Deb Aiken]{.underline}]{.mark}

Conference call with Task Group Lead -- Roberta Whitlock to review the
report.

Group was tasked with coming up with a way to use the existing COTR to
do more contract administration. Task Group felt this is not feasible to
accomplish. They recommend establishing two COTR positions -- Incident
Based Services and Fireline Services. They also discussed mobilization
procedures -- pros & cons of attachment of the position to a team vs.
single resource hire.

The Task Group provided a 2^nd^ proposal -- Development of a new
position of Contract Administration Unit Leader (CAUL). May or may not
need COTR position in conjunction with this. Task Group felt this would
best fit under the FSC. (Future role may or may not replace PROC.)

The task group developed position descriptions, training
recommendations, and PTBs.

Northern Rockies had the opportunity to prototype this year with two
incidents where they got people out to be COTRs. Both incidents were
very successful.

IBPWT will develop a white paper for presentation to IOSWT in November
2005.

**Deb and Paul will complete draft and send to working team for
comments. They will complete a second memo from the IBPWT to the Task
Group accepting their package and outlining how we will take this
forward to IOSWT. Hallie will contact Bob re: placement on the IOSWT
agenda.**

[[EERA Clauses Task Group -- Randy Hart]{.underline}]{.mark}

Report was presented at May 2005 meeting. Task Group was asked to add a
few things and make a few changes. The task group was successful in:

-   Developing standard terms and conditions

-   Updating the general clauses

-   Developing a standard rate methodology

Conference call with Kermit Johnson -- Confirmed the report includes the
final clauses agreed upon by the entire group.

**Randy will write letter to task group accepting final product and a
letter to NWCG asking for approval for the general clauses.**

[[Vehicle Rental Task Group -- Dugger Hughes]{.underline}]{.mark}

Report was presented at May 2005 meeting and IBPWT asked Dugger to
pursue the issue further. Dugger worked with AQM, Contracting and Fleet
Management with no viable options presented. Seems the only suggestion
to change our current process is to not tier off the DoD contract.
Cheapest and most economical option is to have a government owned
vehicle. **Dugger will write an addendum to the final report that he
addressed the issue further with no viable options and the IBPWT will
research this through the Supply Chain Analysis folks. Dugger will write
a thank you note to Task Group members for participating.**

[[Fuel & Oil Task Group -- Debra Ledford]{.underline}]{.mark}

Hallie received a report from Jeanne Rieman with the FS who has already
put together a fuel management database. Jeanne Rieman agreed to serve
as Task Group lead. Debra will work with Jeanne to update charter needs
as necessary.

[[IBA Task Group -- Veronica Belton]{.underline}]{.mark}

Task Group I -- Meeting will be rescheduled to go through comments from
test sessions on Agency Administrator presentations to finalize that
product. This will be accomplished and finalized by January 1, 2006.

Task Group II -- Still in the process of establishing a second Task
Group to review the course curriculum and incorporate changes with the
development of the PTB, course requirements, and any other general
changes.

Carol Salo -- BLM, Task Group Lead

Ron Knowles -- FS

Paul Palmiotto -- State

Veronica Belton -- IBPWT liaison

Sarah Fisher -- FS

Brenda Johnson -- BLM

**Veronica will check with Debra Ledford re: NPS rep.** Charter will be
finalized and given to Hallie. Carol intends to begin initial meeting
this fall.

[[Interagency Incident Hiring Alternatives Task Group -- Hallie
Locklear]{.underline}]{.mark}

Hallie confirmed with each agency that the proposed alternatives would
impact HR. Report is finalized. **Hallie will send a letter to Liz
accepting report and thanking the task group and will forward the final
report to working team members again. Hallie will also send the final
report to NWCG.**

[[OF-288 Task Group]{.underline}]{.mark}

Reviewed OF-288 package. IBPWT approved the package.

-   Make changes to Conditions of Hire page.

-   Change OF-288 \# to test PMS #.

-   Add signature line to Conditions of Hire and use it for casuals in
    place of incident behavior form.

**Sarah will draft thank you letter to task members for Hallie to sign.
Sarah will write letter to NWCG for adoption as test form and draft
letter from NWCG to member agencies for use.** Discuss with Mary Ann re:
ITS integration (include this info in letter to NWCG).

[[EERA Forms Task Group]{.underline}]{.mark}

Draft letter to NWCG to use EERA test forms did not go because we are
still waiting for website URL and date of posting. Letter will go
forward to NWCG requesting to use the forms as PMS test forms. **Paul
will research privacy clause language with Jan McCluskey to include on
appropriate EERA forms and will coordinate with the task group lead.
Paul will write letter to NWCG for adoption as test forms and draft
letter from NWCG to member agencies for use.**

[]{.mark}

[[Working Team Task Group Recognition]{.underline}]{.mark}

What do we need to provide back to Task Group participants upon
completion of their assignments? Thank you letters to each individual
member on task group will be prepared. **Hallie & Sarah will research
options for providing non-monetary awards to those groups that have done
an exceptional job and deserve extra recognition.**

**Interagency Incident Business Management Handbook (IIBMH) Issues**

[2008 IIBMH Rewrite]{.underline}

Schedule of 2008 IIBMH rewrite.

-   January 2006 -- send memo from IBPWT requesting comments through
    April 30, 2006. Letter and comment form drafted by committee.

-   Draft 2008 IIBMH to field by January 1, 2007. Open for 90-120 days
    for comment.

-   Final product ready for print by October 2007. Available to field by
    January 1, 2008.

Rewrite Committee Members

-   Veronica Belton, BLM -- IBPWT Liaison

-   Sarah Fisher, FS -- Task Group Lead

Establish a format for solicitation of comments. Allow section for
individual commenting to list their experience and areas of expertise
and show their interest to participate as reviewer.

[Chapter 90]{.underline}

Table and discuss at January 2006 after release of hurricane season
After Action Reviews. Invite Dale Dague who can brief us on FEMA
particulars.

**Status of Standardized List for Medical Unit**

Per Gene Madden, Chair S&HWT -- Kim Christensen, EMSG Lead will have
small SME group assist FEWT in developing standardized medical kits.
**Hallie will get with Kim & Tory to determine a timeframe of when they
intend to accomplish this.** Ideally, it will be available for 2006
season. Need to ensure items fall under procurement authorities.

**Contractor Taskbook Issue**

Reviewed the product from 2004. Issues have been raised from the field.
IBPWT will respond to IOSWT & TWT.

**Website Issue**

Per Lyle Carlile, NWCG has arrangements for a contractor to be available
to take on the workload of managing all working team websites. **Sarah
will follow-up with Allen re: timeline for completion of current website
update needs.**

**AD Pay Plan**

IBPWT still waiting for information from Department HR Offices re:
review of position classification and rate determination process.

Pending response from the Departments, IBPWT will take action on
preparing the 2006 AD Pay Plan. In preparation for pay plan issuance,
working team members will request verbiage changes to current plan.

**Reviewed Pay Plan verbiage changes.**

[]{.mark}

**EaTIS Presentation**

Presentation by Sarah Clore -- see attached

**Fire Equipment Service Supplies Analysis -- FESSA**

NAPA Report identified the need for a supply chain analysis which
resulted in the FS being congressionally mandated and funded for this
project.

-   Will look at the entire organization including fire cache, regional
    acquisitions, national contracts

Congress will measure based on overall organizational savings. Congress
is looking for results, efficiencies, identifying savings, and implement
those things. Focusing on supply chain.

**Agency Updates**

FS -- Emmy

-   EaTIS

-   Trying to develop a standard template with states for Cooperative
    Agreements. Consensus was to develop a template for strictly
    Stafford Act assignments rather than modify the Cooperative
    Agreements.

BLM -- Veronica

-   Jeff Scott has moved to BLM Budget & Fiscal office in NIFC. Randy
    Hart will serve as the new State of UT rep to BLM Incident Business
    Practices Group.

-   Eliminated the contract with Bearing Point for FBMS. Currently they
    do not know where they are going with FBMS implementation.

-   Veronica did a review of the Casual Payment Center in Boise.
    Statistics to date for casual payments -- DOI handled 54% of casual
    payments for \~\$28 million (9800 casuals); FS had 45% of casual
    payments for \~\$22 million (6000 casuals). Veronica will arrange
    for a field trip to the CPC at the next meeting.

-   Incident record guidelines are posted on the NIFC website.

-   Joint FS / BLM meeting will take place in February 22^nd^ in
    Albuquerque, NM.

FWS -- Deb

-   Update of position vacancies

    -   Kathy Winship reports in mid-November as Program Analyst

    -   Phil Street & Art Latteral are retiring in March 2006

    -   Will be filling an Assistant Safety & Ops position soon

    -   An Assistant training position will be filled in the next two
        months

    -   National Training position is vacant. Position will be moved
        from NCTC to NIFC. Currently it is being filled with detailers

    -   Will be filling two new FPA positions (implementation and
        national planner)

-   Incident medical record question re: guidance to the field. Working
    towards interagency direction. Stay in contact with Bridget Downing
    re: direction.

-   Region 7 HR would not pay overtime for emergency travel. Having to
    work through National office to send out direction to straighten
    this out.

-   Will be holding a strategic planning meeting in December.

-   In the process of finalizing a FWS Incident Business Practices
    Working Team.

-   In the process of finalizing fire financial management handbook for
    FWS.

BIA -- Lyle

-   Detailing Tony Recker to handle some fire business issues for time
    being.

-   Continue to deal with Cobell issues and non-connectivity to the
    Internet.

Eastern -- States

-   Review of Hurricane Response from 2004 -- 2005.

-   Currently fighting fire in North Florida due to low humidities.

-   Average fire season for 2005 -- 156,000 acres burned (Not as big of
    a fire season as they anticipated with the downed fuels from 2004
    hurricanes.)

-   Paul is helping train other state Type 1 teams in emergency
    response.

Western States

-   Hurricanes have been a big impact; most resources were moved through
    normal systems although some moved through EMAC (state-to-state).

-   Not all states can use current Cooperative Agreements to respond to
    all-risk. Trying to include language in Cooperative Agreements to
    cover this. Difficult due to payment issues.

-   National Fire Plan -- competitive grant money available to states
    12.5 million available and requests for 30 million. These requests
    are prioritized by the Western States Fire Managers and then sent to
    the Council of Western State Foresters for approval. Should know by
    early spring what grants are funded.

Coordination Centers -- Dugger

-   Lots of concerns re: the AD Pay Plan.

-   State of AZ set up evacuation center without a tasking or mission
    assignment. State submitted several orders nationally

-   IHC's want clear guidance re: 30-minute lunch break protocols

**Conference Call Schedule**

November 16 -- 10:00am

December 14 -- 10:00am

**Meeting Schedule**

January 18 -- 19, 2006 Boise, ID

May 2 -- 4, 2006 Santa Fe, NM