**INSTRUCTIONS FOR COMPLETING CONTRACT MODIFICATION TO INCLUDE COST OF
TSP SERVICES**

**Revised February 2005**

**ACTION 1** - Producer requests the use of a Technical Service
Provider.

**ACTION 2** - Determine which practices that services are requested
for. Determine which services are to be provided for each practice. For
example, design only for CIN-1, Pond, Checkout only for CIN-2 Water
Well, Design, Installation, and Checkout for CIN-3 Watering Facility.

**\*\*\*VERY IMPORTANT - The components we have been given to use in the
cost list (Per the EQIP manual) do not match exactly the 3 options on
the TechReg site. The following indicates the relationship between the
cost list and TechReg site.**

  ---------------------------------------------------- ------------------
  **Cost List**                                        **TechReg Site**

  **910 - Technical Assistance Reimbursement for       **Planing**
  Planning**                                           

  **911 - Technical Assistance Reimbursement for       **Design**
  Design**                                             

  **912 - Technical Assistance Reimbursement for       **Installation**
  Application**                                        

  **913 - Technical Assistance Reimbursement for       **Checkout**
  Installation**                                       
  ---------------------------------------------------- ------------------

**ACTION 3** - Go to the
[https://my.nrcs.usda.gov](https://my.nrcs.usda.gov/) website and select
the Field Tools tab, then select the Techreg icon in the center of the
top of the page. You can also use the following url -
[http://www.tsp-nte.nrcs.usda.gov](http://www.tsp-nte.nrcs.usda.gov/)

**ACTION 4** - Select "TSP Not-To-Exceed Rates" under "Quick Access" in
the upper left side or the TSP Rates icon in the center of the page.

![](media/image1.png){width="6.495833333333334in" height="4.34375in"}

**ACTION 5** - Select Colorado from the map displayed. Screen should
automatically go to the next screen. If not click "Submit" button.

**ACTION 6** - Select your County from the County drop down menu. Click
"Submit" button.

## Step 2 - Obtaining Local NTE Prices, Select Your County

Please select your **[County]{.underline}** from the dropdown box, and
then click Submit

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**ACTION 7** - Select the appropriate practice from the drop down menu.
Screen should automatically go to the next screen. If not click "Submit"
button. Practice 313 was selected

**NOTE - There are 2 different tables to choose from, be sure to look in
both for the practice you need.**

## 

  ------------------------------------------------------------------------------------------------------------
  **State\   **County\   **FIPS**   **County**   **TTR**   **St**   **TTR\           **New NTE    **New NTE
  FIPS**     FIPS**                                                 Name**           Rates\       Rates\
                                                                                     to be        became
                                                                                     Effected     Effected
                                                                                     on**         on**
  ---------- ----------- ---------- ------------ --------- -------- ---------------- ------------ ------------
  08         001         08001      ADAMS        CO05      CO       Colorado Central 08/20/2004   08/20/2004  
                                                                    Plains and Front              
                                                                    Range                         

  ------------------------------------------------------------------------------------------------------------

Updated 10/14/2004  

## Step 3 - Select Your General Practice

Please select the Conservation Practice from the dropdown box, and then
click Submit.\
(Please Press F5 to refresh if the variables do not appear immediately.)

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These practices have also been made available for this region.

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**ACTION 8** - Select the desired local practice from the drop down
menu. Click "Select" button. For this example, Dairy is selected.

**NOTE - There are 2 different tables to choose from, be sure to look in
both for the practice you need.**

## TSP NTE Rates 

  --------------- ------------------- ------------- ----------- ---------- ----------
  **State:**      **Colorado (CO)**   **County:**   **ADAMS**   **TTR:**   **CO05**

  **Practice:**   313 - Waste Storage                                      
                  Facility                                                 
  --------------- ------------------- ------------- ----------- ---------- ----------

## Step 4 - Select the Most Applicable Local Practice 

(Please Press F5 to refresh if the variables do not appear immediately.)

  -------------------------------------------------------------------------------------------------------------------
  **Landuse**   **Practice**   **PRACTID**   **Animal   **Typical    **Units**   **Description**   **Selection**   
                                             Type**     Number\                                                    
                                                        of Units**                                                 
  ------------- -------------- ------------- ---------- ------------ ----------- ----------------- --------------- --
  No records                                                                                                       
  returned.                                                                                                        

  -------------------------------------------------------------------------------------------------------------------

Also available in this area.

  -----------------------------------------------------------------------------------------
  **Landuse**   **Practice**           **PRACTID**   **Animal     **From    **Selection**
                                                     Type**       TTR**     
  ------------- ---------------------- ------------- ------------ --------- ---------------
  CNMP          313 - Waste Storage    NE0407        Dairy        NE01       
                Facility                                                    

  CNMP          313 - Waste Storage    NE0419        Fattened     NE01      
                Facility                             Cattle                 
  -----------------------------------------------------------------------------------------

**ACTION 9** - Enter the number of units. See the description of the
typical size unit for this practice, land use and time team at the
bottom of the form. In this case the units are animal Units and based on
a 1000 head. Click the "Submit" button. For this example, 500 animal
units is selected.

**\*\*\*NOTE -- You should get rates for each CIN separately. You will
need a separate CIN for each TSP item for each CIN. For example, if you
are using a TSP for Design and Checkout of CIN-1, for installation only
for CIN-2 and for Design, Installation and Checkout fort CIN-3, you
would have 2 TSP CIN's (911 and 913) for CIN-1; 1 TSP CIN (912) for
CIN-2 and 3 for CIN-3 (911, 912, 913).**

**Also, you should figure each field separately for CIN's that include
multiple field's. You may have 1 CIN for all the Field's but get the
rates separately. An example would be grass seeding checkout for Field's
2, 7 and 9. You should get**

**the rate for each field acres and then use a weighted average for the
modification. For large acreages the difference cost is significant if
you lump the acres together before getting the rate.**

  --------------- ------------------ ------------- ----------- ---------- ----------
  **State:**      **Colorado (CO)**  **County:**   **ADAMS**   **TTR:**   **CO05**

  **Practice:**   313 - Waste                                             NE0419
                  Storage Facility                                        
  --------------- ------------------ ------------- ----------- ---------- ----------

## Step 5 - Enter the number of units for this Contract

![](media/image4.png){width="0.20833333333333334in" height="0.15625in"}

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  ------------------------------------------------------------------------------------------------------
  **Landuse**   **Practice**   **PRACTID**   **Animal   **Typical   **Units**   **Description**
                                             Type**     Number\                 
                                                        of Units**              
  ------------- -------------- ------------- ---------- ----------- ----------- ------------------------
  CNMP          313 - Waste    NE0419        Fattened   1000        (ani unt)   Stringent Nebraska
                Storage                      Cattle                             livestock waste
                Facility                                                        regulations require more
                                                                                planning and application
                                                                                effort than surrounding
                                                                                states.   

  ------------------------------------------------------------------------------------------------------

**ACTION 10** - The chart now shows the NTE rates for each of the 3 TSP
services. Some practices include travel costs in the planning,
application and installation rates so no rate for "travel" is shown.
Others have it separate. If travel is shown as a separate cost you will
need to include it with the cost of the service(s) being provided. When
a TSP will conduct all 3 services for the landowner, divide the travel
price by 3 and add to the unit cost for the service. If a TSP is only
performing 2 of the functions divide the travel cost by 2 and if
performing only 1 service add the entire travel cost. These are the
costs that will be used in the contract modification.

**\*\*\*CRITICAL - The NTE rates are based on a sliding scale and are
not linear. So, the cost for a 2000 head operation is not exactly double
that of a 1000 head operation and the cost of a 500 head operation will
not be exactly one-half of the cost of the 1000 head operation. So, you
need to figure rates for each practice and field separately.\*\*\***

## 

## Step 6-2 - Application Results (Customized Time Team prices for custom size installations)

### Technical Service Provider Application Costs For [500 (ani unt)]{.underline}: 

  ------------------------------------- --------------- -----------------
  ** **                                 **Per Unit**    **Total**

  Design                                \$ 8.062        \$ 4030.81

  Installation                          \$ 2.341        \$ 1170.64

  Checkout                              \$ 2.815        \$ 1407.53

                                                         

  **Unit cost per (ani unt)**           \$ 13.22        \$ 6608.99
  ------------------------------------- --------------- -----------------

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  ----------------------- -------------------------------------------------------------------
  ![](media/image6.wmf)   [**Instructions for Tool Kit
                          Format**](http://www.tsp-nte.nrcs.usda.gov/consertoolkitinst.asp)

  State:                  CO

  County:                 ADAMS

  Time Team Region:       CO05

  Land Use:               CNMP

  Practice Name:          313 - Waste Storage Facility

  Practice ID:            NE0419

  Number of Units:        500

  Type of Units:          (ani unt)

  Type of Animals:        Fattened Cattle

  Description:            Stringent Nebraska livestock waste regulations require more
                          planning and application effort than surrounding states.
  ----------------------- -------------------------------------------------------------------

Bottom of Form

**ACTION 11** - Utilizing the rates from the TechReg site, prepare the
contract modification. Be sure to create a separate CIN for each TSP
service being contracted.

**NOTE - the following statement is to appear in the Basis for the
modification "This modification is to include the cost of services for a
Technical Service Provider for CIN- (list) for indicate program (ie.
EQIP, WHIP, etc) financial assistance contract (insert number). For CRP
this statement must beincluded in the practice narrative for each item
contracted (see special instructions at bottom of page).**

**ACTION 12** - Print the modification and secure all required
signature(s) of the participant(s). Signature requirements are the same
as for the contract itself.

**ACTION 13** - For modifications prepared in ProTracts, the DC will
e-mail the Area Resource Conservationist, with a CC to Tony Puga at the
State Office, that the modification is complete and ready for approval.

For modifications prepared manually the DC will forward the original
modification to the AO for programs that the AC is the Contracting
Officer for, with a copy to Tony Puga at the SO.

For modifications where the ASTC-P is the Contracting Officer the DC
will forward the original modification to Tony Puga at the SO, with a
copy to the AO.

**ACTION 14** - The appropriate Contracting Officer (AC or ASTC-P) will
sign the modification, either electronically or manually, and notify the
DC when completed.

**NOTE - Modifications to add TSP's to a contract over \$100,000 will be
approved at the State Office.**

**ACTION 15** - The form submitted for payment for completed items will
depend on the program and year of the contract as listed below.

> All EQIP Contracts - Form CCC-1245
>
> FY2004 and beyond WHIP Contracts - Form NRCS-1245
>
> FY2003 and prior WHIP - Form AD-1161
>
> All WRP - Form AD-1156
>
> All CRP - Form AD-1156

**SPECIAL REQUIREMENTS FOR CONSERVATION RESERVE PROGRAM (CRP):**

You will need to develop a new contract for using TSP services on a CRP
contract. NRCS pays for TSP costs and FSA pays for all non-TSP items of
a CRP contract. We We do not use a modification for the TSP costs as we
have no contract to modify, so you will need to complete a form AD-1155
to show the practices and components being contracted. You will also
need a Form AD-1154 and the Special and General Provisions, a plan map,
etc., to have a valid contract.

You will have to assign a unique contract number for FNM to obligate the
contract in FFIS.

**001CRP400T**

Where the first 3 digits are the County FIPS Code - 001

Where the next 3 digits indicate this is for CRP

Where the next 3 or 4 digits are the FSA generated contract number for
the financial assistance portion of the contract. - 400

Where the "T" is to designate the contract modification is for TSP
services - T