**Desired Practices for MD-715 Activity**

**December 29, 2008**

**Procurement Officer**

-   Lead MD-715 action plan development

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Obtain a coach

-   Encourage employees to ask questions and offer suggestions

-   Encourage employees to follow the guidelines

-   Continue Learning Group; identify ways to expand participation

-   Visit each enterprise or individual office with Deputy and Strategic
    Planner

-   Share supervisory feedback with management team using an outside
    facilitator

-   Implement activities to build more accountability into the MD-715
    process (performance planning)

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Deputy**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Obtain a coach

-   Encourage employees to review policy comments in a face-to-face
    meeting

-   Contact employees directly regarding comments on their file

-   Visit each enterprise or individual office with Procurement Officer
    and Strategic Planner

-   Capture lessons learned

-   Coordinate lessons learned briefing (with other members of Senior
    Staff) for employees

-   Share supervisory feedback with management team using an outside
    facilitator

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-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Strategic Planner**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Obtain a coach

-   Visit each enterprise or individual office with Procurement Officer
    and Deputy

-   Work with Industry Assistance and PSST to capture lessons learned

-   Forward opportunities for the I/A office to be recognized to 210 All

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-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Associates**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Obtain a coach

-   Initiate one-on-one meetings with employees to provide an
    opportunity for each employee to dialogue about his/her current role
    and/or future career plans

-   Provide feedback to employees not selected for any announcement (if
    you are part of an interview panel)

-   Listen to employees asking questions or challenging the system; take
    the time for dialogue

-   Listen to employees with new ideas; take the time for dialogue

-   Hold an "All Hands" meeting for your organization (at least twice a
    year)

-   Send out an email communication with your organization at least
    every other week (The message does not need to be long.)

-   Take the time to bring new employees to Building 8 for introductions

-   Meet weekly with Procurement Managers

-   Contact employees directly if you have a concern with a file

-   Share supervisory feedback with your procurement offices using an
    outside facilitator

-   Encourage employees to follow the guidelines

-   Encourage employees to share their questions regarding career
    advancement or career development

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Procurement Managers**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Obtain a coach

-   Review Performance Requirement criteria with your staff

-   Review warrant criteria with your staff

-   Review Attributes for Excellence with your staff

-   Invite Training Coordinator to a staff meeting to review FAC-C
    process

-   Discuss work assignments with individual employees; specifically ask
    if their assignments are challenging enough

-   Listen to employees asking questions or challenging the system; take
    the time for dialogue

-   Listen to employees with new ideas; take the time for dialogue

-   Document new ideas and share with your Associate

-   Make sure employees are getting credit for their ideas

-   Invite employees to have conversation about not being selected for a
    promotion; give feedback on your perspective of "readiness" for
    promotion

-   Take the time to congratulate employees who have been promoted (If
    the employee has been promoted, then the management team supports
    the promotion.)

-   Invite Senior Staff members to a staff meeting (individually or
    several at one time)

-   Meet with every employee for 30 minute one-on-one chat (regarding
    career advancement/development)

-   Hold an annual retreat

-   Share supervisory feedback with staff using an outside facilitator

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Employees**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Review Performance Requirement criteria

-   Review warrant criteria

-   Review Attributes for Excellence

-   Ask questions if you don't understand something and document whether
    or not your question was answered

-   Speak up if you have concerns

-   Talk to manager and Associate if you perceive something from your
    past is getting in the way

-   Hand carry packages to Senior Staff reviewers

-   Meet with Senior Staff reviewer to go over your comments

-   Provide new ideas and document when the idea was presented

-   Contact Training Coordinator if you have any questions regarding
    training or educational requirements for advancement

-   Contact Training Coordinator or Code 210 Organizational Development
    (OD) Specialist if you have a desire/need for a mentor

-   Contact Code 210 OD Specialist if you have a desire/need for a coach

-   Accept the offer to be interviewed for the MD-715 project

-   Respond to the requests for feedback

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Policy Reviewers**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Obtain a coach

-   Encourage employees to review their comments in a face-to-face
    meeting

-   Contact employees directly if you have a concern with their file

-   Attend at least one branch staff meeting or an Associate meeting for
    branches

-   Capture lessons learned

-   Coordinate lessons learned briefing (with other members of Senior
    Staff) for employees

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Team Leads for the Systems**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Obtain a coach

-   Attend at least one office staff meeting or an Associate meeting for
    offices

-   Work with PSST to capture lessons learned

-   Coordinate lessons learned briefing (with other members of Senior
    Staff) for employees

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Industry Assistance**

-   Participate in the MD-715 project by practicing and observing the
    guidelines offer suggestions

-   Identify offices that may benefit from a visit to better understand
    the I/A role

-   Develop lessons learned document and share with management and
    employees

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

-   Obtain a coach (if desired)

-   Obtain a mentor (if desired)

**PSST**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Identify offices that may benefit from a visit to better understand
    the PSST role

-   Develop lessons learned document and share with management and
    employees

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

-   Obtain a coach (if desired)

-   Obtain a mentor (if desired)

**Training Coordinator**

-   Participate in the MD-715 project by practicing and observing the
    guidelines; offer suggestions

-   Obtain a coach

-   Brief all procurement offices on FAC-C procedures

-   Assist with requests for mentors

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Organizational Development Specialist**

-   Facilitate MD-715 project by interviewing employees and collecting,
    summarizing and analyzing data; report findings

-   Obtain a coach

-   Review pre-survey and post-survey with all procurement offices

-   Encourage and schedule interviews with employees regarding MD-715

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-   Encourage employees to ask questions and offer suggestions through a
    "check-in" process

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-   Assist with requests for mentors and coaching opportunities

-   Check-in with the Change Management Advocates

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

-   Capture feedback regarding guidelines and update as appropriate

> Desired Practices for MD-715 1222908