Statement of Work

NIDA is seeking a contract for services to distribute travel awards to
12 individuals (non-government employees) who will deliver poster
presentations at a NIDA-sponsored social/poster session in New Orleans,
Louisiana, at the American Psychological Association Annual Scientific
Convention. The dates of the convention are August 10--13, 2006
(<http://www.apa.org/convention06/homepage.html>).    The Social
Hour/Poster Session is tentatively scheduled for Friday, August 11, 2006
from 4-7 pm at the Convention Center in New Orleans, LA.

NIDA has invited 12 poster participants, who have accepted this
invitation and agreed to present their poster on Aug 11^th^. NIDA will
provide names, addresses and all contact information for the 12
invitees. The contractor will send a logistics letter to each,
explaining their role in this NIDA-sponsored event, and conditions under
which each participant will receive a (maximum) \$750 travel award to
help defray the cost of travel, lodging, and registration at the
convention.

The logistics letter should be worded (roughly) as follows:

"Thank you for agreeing to participate in the NIDA + APA (Divisions 28
and 50) Early Career Investigator Poster Session, being convened Friday,
August 11, 2006 from 4-7 pm at the New Orleans Convention Center, in
conjunction with the American Psychological Association Annual Meeting.

You will receive a travel award of up to \$750 to help defray travel,
lodging, and registration expenses related to your participation in this
Poster Session. This award will be issued as reimbursement for eligible
expenses, in accordance with federal travel guidelines (enclosed). In
order to receive reimbursement, please complete the enclosed expense
report and return to us within two weeks after the convention, along
with eligible receipts."

Please send the expense report and receipts to me at the following
address:

(CONTRACTOR INFORMATION HERE)

Poster boards measure 4'x8'. We anticipate that you will be able to use
the full amount of space on one side of the poster board. We will
provide tacks for securing your presentation to the board.

For conference information related to registration, lodging and program
events, visit <http://www.apa.org/convention06/homepage.html>).   

We are looking forward to your participation at this event. If you have
any questions, please contact Dr. Melissa Racioppo at NIDA
(mraciopp@nida.nih.gov).

Materials sent to the travel awardees should also include Federal travel
guidelines (maximum amounts per domestic per diem rates, etc.) which
will be provided by the contractor.

After sending this logistics letter to the 12 participants, the
contractor will collect an expense report and receipts for eligible
expenses by mail and issue the travel award checks, provided that
conditions for reimbursement (following federal travel guidelines) have
been met.

Services to be Performed:

1)  Send logistics letter, incorporating information from the text above
    with contractor name and address, federal travel guidelines, and a
    blank expense report.

2)  Collect expense report and eligible receipts by mail for
    reimbursement conditions by the specified date.

3)  Issue checks for up to \$750 in reimbursement (travel award),
    providing that reimbursement conditions are met.

Qualifications Required:

> 1\) Must be able to mail logistics letters, guidelines and expense
> reports during the month of June, 2006.
>
> 2\) Must be able to accept completed expense reports and receipts in
> mail by end of Sept, 2006.
>
> 3\) Must be able to mail out travel award checks during the months of
> Oct and Nov 2006, to all participants who submitted a report and
> eligible receipts according to the deadline.

List of names, addresses, phone numbers and e-mail information will be
provided upon award of the contract.

COST PARAMETERS

The relatively fixed costs for this contract involve up to \$750 travel
reimbursement for about 12 participants (maximum \$9,000). The
additional costs to execute this contract are not expected to exceed
\$1,000. Bids exceeding a total cost of \$10,000 will not be considered.