CHAPTER 2 - RESPONSIBILITIES

2-1. The Secretary of the Department of Housing and Urban

Development through the Office of the Assistant Secretary for

Administration is responsible for:

a\. Biennially approving HUD positions for which the incumbent

is eligible to use home-to-work transportation in the

course of \"field work.\"

b\. Approving contingency determinations, as needed for

home-to-work transportation under circumstances considered

dangerous, an emergency, or compelling operational need.

2-2. The Assistant Secretary for Administration through the Office

of Administrative and Management Services (OAMS) is responsible

for:

a\. Establishing policies and procedures for an effective and

efficient motor vehicle management program for the

Department.

b\. Coordinating and compiling the information necessary for

the Secretary\'s signature, as appropriate, on HUD

employees authorized home-to-work transportation under any

circumstances.

c\. Disseminating information to HUD Regional Offices,

updating regulations, requirements, and procedures

established by Congress, Office of Management and Budget

(OMB), General Accounting Office (GAO), and General

Services Administration (GSA), concerning home-to-work

transportation.

d\. Submitting quarterly reports to Congress for home-to-work

transportation provided to employees other than those

holding positions eligible under the \"field work\"

determination.

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e\. Reviewing motor vehicle utilization logs to detect

unauthorized vehicle usage and to ensure that resource

requirements are justified.

f\. Reporting potential unauthorized usage for administrative

or investigative actions.

g\. Notifying motor pool users of the types of motor vehicle

uses which are prohibited.

2-3. Headquarters Primary Organization Heads and Regional

Administrators are responsible for:

a\. Adhering to guidelines of Public Law 99-550, which provide

that the use of Government-furnished motor vehicle

transportation between residence and place of employment is

limited to the Secretary of the Department and the HUD

positions approved by the Secretary.

b\. Ensuring that all requests for motor vehicle

transportation are for official purposes in accordance

with Title 31 U.S.C. 1349 (b) (Appendix 13.)

c\. Determining whether the use of public transportation or

POV for passengers is feasible and more cost efficient

than the use of official vehicles.

d\. Ensuring that authorization for use of

Government-furnished vehicles in TDY travel orders is

necessary for the accomplishment of the mission.

e\. Reviewing motor vehicle assignments to ensure need is

valid.

f\. Ensuring that requests for delivery of correspondence by

motor vehicles is limited to priority material that cannot

be accomplished by the U.S. Postal Service.

2-4. Regional Administrators are responsible for implementing,

maintaining, and operating an effective and efficient motor

vehicle management program in their Regions. In addition to

those responsibilities listed in Paragraph 2-3, above, the

Regional Administrators will furnish required motor vehicle

reports to Headquarters.

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2-5. Regional Directors, Office of Administration, are

responsible for overseeing the investigation of reports of

misuse of Government-furnished vehicles and establishing

administrative measures necessary to implement Departmental

policies, procedures, and guidelines for an effective and

efficient motor vehicle management program for their Region.

They will review and approve all Field Office requests for

additional permanently assigned GSA motor vehicles, after

assessing individual need requirements. Also, they are

responsible for recommending the employees within their Region

who are eligible for home-to-work transportation and for:

a\. Providing to OAMS a list of job titles and total positions

within each field location of employees engaged in \"field

work\" by September 30. Updating the list as necessary and

recertifying every two years.

b\. When the circumstances of danger, emergency or compelling

operational considerations prevail, submitting to OAMS

complete information including the name and title of the

employee(s); reason for requesting home-to-work

transportation, and the anticipated duration of the

authorization.

c\. Proceeding as in b. above, with respect to contingency

determinations.

2-6. Regional Directors, Administrative and Management Services

Division, and Regional Directors, Administrative Services

Division, are responsible for implementing Departmental

policies, procedures, and guidelines in the motor vehicle

management program within their Region. They assign, control,

and review the use of Government-furnished vehicles within the

Region. Also, they are responsible for the following under

the home-to-work transportation law:

a\. Monitoring maintenance of vehicle logs on home-to-work

transportation.

b\. Compiling information for reports to OAMS.

2-7. Program Directors in Regional Offices are responsible for:

a\. Approving each instance of home-to-work vehicle use on

Daily Vehicle Utilization Log sheets for eligible

employees.

b\. Ensuring that employees complete
[HUD-2300.4](http://www.hud.gov/offices/adm/hudclips/forms/hud2.cfm) ,
Daily Vehicle

Utilization Log sheets. (Appendix 8.)

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c\. Reporting each instance of home-to-work transportation to

the Regional Director, Administrative and Management

Services Division, or Regional Director, Administrative

Services Division.

d\. Forwarding Daily Vehicle Utilization Log sheets for each

employee authorized home-to-work transportation to the

Regional Director, Administrative and Management Services

Division, or Regional Director, Administrative Services

Division.

2-8. Field Office Managers are responsible for assigning,

controlling, and reviewing the use of Government-furnished

vehicles within their Field Office. Also, they are responsible

for the following under the home-to-work transportation law:

a\. Approving Daily Vehicle Utilization Log sheets only for

those employees who have prior approval from the

Secretary.

b\. Ensuring that employees complete the Daily Vehicle

Utilization Log sheet.

c\. Reporting to the Regional Director, Administrative and

Management Services Division or Regional Director,

Administrative Services Division for home-to-work

transportation provided to employees other than those

holding positions eligible under the field work

determination.

d\. Forwarding Daily Vehicle Utilization Log sheets for each

employee authorized home-to-work transportation to the

Regional Director, Administrative and Management Services

Division or Regional Director Administrative Services

Division.

2-9. Administrative Officer, Office of the Secretary, (SA) is

responsible for maintaining the Authorized Riders List for

Headquarters. Additions or deletions will be furnished to OAMS

as they occur.

2-10. Motor Vehicle Operators are responsible for:

a\. Safely operating the assigned Government-furnished

vehicle.

b\. Safeguarding the Credit Card assigned to the

Government-furnished vehicle.

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c\. Complying with State and local laws concerning operation of

a motor vehicle.

d\. Paying tickets for or otherwise satisfying parking,

speeding, or other traffic violations while on official

business.

e\. Ensuring that the Government-furnished vehicle is used for

official business only.

f\. Properly completing the Daily Vehicle Utilization Report

Report for each trip.

g\. Properly completing accident reports if involved in an

accident while operating a motor vehicle on official

business.

h\. Reporting possible misuse of Government-furnished vehicles

to the appropriate management officials.

i\. Ensuring that safety and preventive maintenance on

Government-furnished vehicles is accomplished. The FPMR,

Paragraph 101-39.703, requires that such maintenance be

performed at regularly scheduled intervals to ensure

uninterrupted operation of IFMS.

j\. Reporting to the Internal Revenue Service, the total value

of the taxable fringe benefit, for using an assigned

Government vehicle in commuting to and from residence.

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