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1249 South Vinnell Way, Suite 108

Boise, ID 83709

1-877-471-2262

Fax: 208-947-3799

<casual_pay@blm.gov>

March 7, 2007

In Reply Refer to:

1340 (FA-117) I

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Memorandum

To: Casual Payment Center Oversight Committee

From: Kristy Valentine, Casual Payment Center Manager /s/ Kristy
Valentine

Subject: Casual Payment Center Procedures **DD: 03/26/07**

This memo outlines responsibilities and payment procedures for emergency
workers (casuals) hired by the Bureau of Indian Affairs (BIA), the
Bureau of Land Management (BLM), and the US Fish and Wildlife Service
(FWS).

To expedite processing of casual payments, it is the responsibility of
the hiring unit to ensure that documentation is completed accurately and
checked prior to submission to the Casual Payment Center (CPC). The
attached documents are intended to facilitate this process.

In order to provide prompt payment, hiring units should process casual
time reports on a bi-weekly basis (or sooner if the hiring duration is
shorter) and transmit them within two days of receipt. Our goal is for
casual hires to receive their payment within 7 days, and no later than
14 days from their last date worked.

When incomplete information is received, it is necessary that the CPC
has current contact information. Each agency will designate an Approving
Official for each hiring unit who will audit timesheets and approve them
for payment prior to forwarding timesheets to the CPC. Each Region/State
will have a designated contact to respond to questions or concerns. The
National Point of Contact (NPOC) will forward the Regional/State and
Approving Official contacts to the CPC. Please provide a list of any new
Regional/State and Approving Official contacts by completing Attachment
5, and submitting your response to <casual_pay@blm.gov> no later than
March 26, 2007.

All inquiries concerning lost or stolen checks, unemployment benefits,
deceased casuals and employment verifications should be directed to the
CPC for official response. Inquiries may be made by mail, fax, email, or
by calling the CPC at (877) 471-2262.

Inquiries concerning prescribed fire hours worked, training hours and
other payment information can be obtained through the Casual Pay
Datamart. The CPC can provide national level reports.

The DOI National Business Center (NBC), Payroll Operations Division
(POD) is responsible for processing federal, state and local tax levies,
IRS agreements, commercial garnishments, bankruptcies, wage and
wage-related debts for casual hires. All original documentation to
support collection of debts from wages that are due to casual hires
should be sent to the POD, Attn: Debt Management Branch, D-2640, PO Box
272030, Denver, CO 80227-9030.

The CPC staff is striving to provide the best customer service and
welcome any comments.

Please provide feedback or questions to me at (208) 947-3791 or
<Kristy_Valentine@blm.gov>.

13 Attachments:

1-Casual Payment Process (1 p)

2-OF-288 Audit Procedures (2 p)

3-Sample OF-288 (2 p)

4-Template of Approving Official Memo (1 p)

5-Approving Official Contact Information (3 p)

Forms:

6-Direct Deposit sign-up form, SF 1199A ( 2 p)

> 7-Casual Hire payment information, ETA Electronic Transfer Account
> Brochure (2 p)

8-Employee's Withholding Allowance Certificate W-4 (2 p)

9-Earned Income Credit Advance Payment Certificate W-5 (3 p)

10-Address Change Form (1 p)

11-Duplicate W-2 Request Form (1 p)

12-EFT Removal Form (1 p)

13-Employment Verification Request Form (1p)