APPENDIX 5

RECORDS DISPOSITION SCHEDULE 5

TECHNICAL SUPPORT RECORDS

Item

No. Description of Records Disposition

6\. Travel Records. Office copies of Destroy when 2 years

travel authorizations, vouchers, old. (NARA Job

itineraries, and related correspon- NC1-207-78-1, item 6)

dence.

GENERAL TECHNICAL RECORDS

7\. Technical Reference Files. Files Destroy when superseded

maintained for informational and or obsolete. (NARA Job

operational use in specialized NC1-207-78-1, item 7)

Technical Support areas. Information

pertains to architecture, valuation,

mortgage credit, land planning,

construction cost, review and

analysis, and property requirements.

Information also relates to sanitary,

structural, and mechanical

engineering, materials, and special

construction methods.

8\. Construction Cost Data Files.

a\. Construction cost reports Maintain in office for 2

received from field offices, years, then retire to

which include current locality Records Center. Destroy

adjustment percentages. when 20 years old.

(NARA Job NC1-207-78-1,

item 8a)

b\. Field office documentation of Maintain in office for 2

Low Rent Public Housing prototype years, then retire to

cost limits for all States, Records Center. Destroy

territories, and established when 10 years old.

prototype cost areas. (NARA Job NC1-207-78-1,

item 8b)

9\. Field Office Correspondence. Break files annually.

Destroy when 3 years

old. (NARA Job

NC1-207-78-1, item 9)

10\. Reference copies of Regional Review Destroy when superseded

Reports. Maintained by various or obsolete, or when 2

Technical Support activities to years old. (NARA Job

facilitate Headquarters supervision NC1-207-78-1 item 10)

of field Technical Support operations.

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APPENDIX 5

RECORDS DISPOSITION SCHEDULE 5

TECHNICAL SUPPORT RECORDS

Item

No. Description of records Disposition

11\. Chronological Files of Technical Break files annually.

Support Correspondence. Destroy when 3 years

old. (NARA Job

NC1-207-78-1, item 11)

12\. Technical Support Training Material. Destroy when superseded

or obsolete. Review

annually. (NARA Job

NC1-207-78-1, item 12)

13\. Administrative (facilitative and Break file annually.

housekeeping) correspondence, Maintain for one

pertaining to the internal operations additional year and then

of the Technical Support Branches. destroy. (NARA Job

NC1-207-78-1, item 13)

14\. Special methods of construction Break files annually.

correspondence. Prepared by Destroy when 3 years

architectural function in connection old. (NARA Job

with construction proposals. Includes NC1-207-78-1, item 14)

interoffice memoranda furnished as

comments for preparation of letters

to field offices.

15\. Appraisal Reports. These are Destroy when 7 years

appraisal reports for office old. (NARA Job

buildings. They are designed to NC1-207-78-1, item 15)

establish the reasonableness of

rentals, and include appraisal

reports made for other Government

agencies upon request. The

appraisals are related to specific

large properties.

16\. Bibliography of Urban Real Estate Destroy when superseded

Appraisal, with Supplements. A resume or obsolete. (NARA Job

of writing on all phases of real NC1-207-78-1, item 16)

estate appraisal, compiled by HUD

Valuation officials.

17\. Valuation Guidance Correspondence. Break file annually.

Guidance and procedural material used Destroy when 6 years

in connection with the Valuation old. (NARA Job

function. NC1-207-78-1, item 17)

3 10/88

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APPENDIX 5

RECORDS DISPOSITION SCHEDULE 5

TECHNICAL SUPPORT RECORDS

Item

No. Description of Records Disposition

18\. Subject, Credit Guide and Procedural Break file annually.

Correspondence. Copies of Transfer to Federal

established policies and interpretive Records Center when 3

decisions including correspondence years old. Destroy when

with mortgagees and mortgagors; legal 6 years old. (NARA Job

rulings, and Headquarters decisions NC1-207-78-1, item 18)

on cases submitted for review by

field offices; processing

instructions on specific cases; and

general interpretive decisions of

overall mortgage credit policy.

19\. Contract for Credit Reports. Files Destroy 6 years after

contain reports, correspondence, and expiration date of

related data. contract. (NARA Job

NC1-207-78-1, item 19)

20\. Minimum Property Standard Files. Destroy when superseded

Files contain reference copies of or obsolete, or when no

Handbooks, issuances, other printed longer needed for

materials, with revisions, and reference purposes.

related correspondence. Arranged by (NARA Job NC1-207-78-1,

subject design and construction item 20)

criteria for Housing, Rehabilitation,

Swimming Pools, Water and Sewerage

Disposal Systems, Mobile Home Parks,

and Solar Heating and Domestic Hot

Water Systems. Includes obsolete

construction standards, structural

engineering bulletins and rulings,

and supplemental property

requirements. Minimum Property

Standards are intended to provide

a sound technical basis for the

planning and design of housing

under HUD programs.

21\. Minimum Property Standards Master Destroy when superseded

Drafts and Review Data. These files or obsolete. Review

are maintained for reference purposes annually. (NARA Job

in developing and revising the NC1-207-78-1, item 21)

Standards.

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APPENDIX 5

RECORDS DISPOSITION SCHEDULE 5

TECHNICAL SUPPORT RECORDS

Item

No. Description of Records Disposition

22\. General Subject and Technical Break files annually.

Correspondence Files Pertaining to Destroy when superseded

Minimum Property Standards. Files or obsolete, or when 6

contain correspondence with years old, whichever

manufacturers, prefabricators, various occurs first. Review

associations, and field offices. annually. (NARA Job

NC1-207-78-1, item 22)

23\. Environmental and Economic Impact Destroy when superseded

Statements Related to Minimum or obsolete. (NARA Job

Property Standards. NC1-207-78-1, item 23)

24\. General Correspondence, Summaries, Break files annually.

Reviews, and Evaluations Pertaining Destroy when 3 years

to Routine Administrative and Program old. (NARA Job

Performance and Practice in Field NC1-207-78-1, item 24)

Offices.

25\. Computerized Underwriting Processing Destroy when no longer

System (CUPS). This machine-readable needed for agency use,

system facilitates underwriting or when 5 years old,

processing from time of conception whichever occurs first.

through property appraisal, mortgage (NARA Job NC1-207-78-1,

credit analysis, and cost estimation. item 25)

5 10/88

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