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Assessments and Technology Division

Office of External Relations

Office Work Instruction

Foreign Official Travel Notifications

Approved by: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

John D. Schumacher

Associate Administrator for

External Relations

# DOCUMENT HISTORY LOG

+----------+---------+---------+---------------------------------------+
| Status   | D       | Ef      | Description                           |
|          | ocument | fective |                                       |
| (B       |         |         |                                       |
| aseline/ | R       | Date    |                                       |
|          | evision |         |                                       |
| R        |         |         |                                       |
| evision/ |         |         |                                       |
|          |         |         |                                       |
| C        |         |         |                                       |
| anceled) |         |         |                                       |
+----------+---------+---------+---------------------------------------+
| Baseline |         | 0       |                                       |
|          |         | 1/11/00 |                                       |
+----------+---------+---------+---------------------------------------+
| Revision | A       | 4/27/00 | Revisions reflect review of HQOWIs to |
|          |         |         | address Pre-Assessment Audit of Feb   |
|          |         |         | 2000, as follows:                     |
|          |         |         |                                       |
|          |         |         | 1.  Minor editorial changes to        |
|          |         |         |     Sections 5, 6 and 7 to ensure     |
|          |         |         |     clarity and consistency of        |
|          |         |         |     procedure.                        |
|          |         |         |                                       |
|          |         |         | 2.  Section 3 and Appendix A revised  |
|          |         |         |     to make clear that current,       |
|          |         |         |     official version of the Form is   |
|          |         |         |     available from the TC(s) in Code  |
|          |         |         |     ID.                               |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+
|          |         |         |                                       |
+----------+---------+---------+---------------------------------------+

**1.** **Purpose**

The purpose of this Office Work Instruction is to document the
procedures performed within the Office of External Relations (OER) for
the review and approval of requests of individuals from NASA
Headquarters, Centers, and JPL to travel abroad.

**2.** **Scope and Applicability**

2.1 This OWI covers coordination of Foreign Official Travel
Notifications performed in OER.

2.2 This OWI applies to the Office of External Relations, and covers
foreign travel by NASA Headquarters and Center employees, as required by
NASA Policy Directive 9710.10 and JPL employees as required by NAS7-1407
(NASA/CalTech Contract), Appendix A.

2.3 Activities under this OWI are performed within the OER's Assessments
and Technology Division (Code ID) by the Travel Coordinator(s) and the
Manager, International Technology Transfer Policy.

**3.** **Definitions**

1.  DO: Office of External Relations Desk Officer responsible for the
    destination country or Enterprise.

2.  DOS: Department of State.

3.  FTR: A Foreign Travel Request includes an NF 1167, or NF 386 along
    with any associated background data. FTRs are received from a NASA
    Center, JPL or a NASA Headquarters organization and processed by
    Code ID.

4.  FTR Form: The Foreign Travel Request Form is an internal Code ID
    form generated and controlled by the TC. The FTR Form is used to
    process FTRs. (Sample FTR Form is at Appendix A)

5.  TC: Travel Coordinator within Code ID responsible for processing
    official foreign travel requests and notifications.

6.  Manager, ITTP: Manager, International Technology Transfer Policy.

7.  PO: Program Office at NASA Headquarters (or Center in some cases)
    with programmatic responsibility for trip's subject matter.

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4.  

**4. Reference**

1.  NF 1167 - Request for Approval of Foreign Training and Nonprogram

Travel or Participation in Domestic Outside Symposia

4.2 NF 1676 - NASA Scientific and Technical Document Availability

Authorization (DAA)

4.3 NF 386 - Overseas Travel Order

4.4 NPD 9710.10 - Delegation of Authority \-- To Authorize or Approve
Temporary Duty Travel on Official Business and Related Matters

4.5 NAS7-1407 (NASA/CalTech Contract), Appendix A

**5. Flowchart**

**6. Procedure**

+------+---+----------+---+---------------------------------------------------+
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| tep  | # |          | # |                                                   |
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+======+===+==========+===+===================================================+
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+------+---+----------+---+---------------------------------------------------+
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+------+---+----------+---+---------------------------------------------------+
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+------+---+----------+---+---------------------------------------------------+
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+------+---+----------+---+---------------------------------------------------+
| 6.5  | T |          | I |                                                   |
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|      |   |          | 6 |                                                   |
|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6    | T |          | P |                                                   |
| .5.1 | C |          | r |                                                   |
|      |   |          | e |                                                   |
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|      |   |          | n |                                                   |
|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6    | T |          | U |                                                   |
| .5.2 | C |          | p |                                                   |
|      |   |          | d |                                                   |
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|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6    | T |          | F |                                                   |
| .5.3 | C |          | i |                                                   |
|      |   |          | l |                                                   |
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|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6.6  | T |          | P |                                                   |
|      | C |          | r |                                                   |
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|      |   |          | 1 |                                                   |
|      |   |          | 1 |                                                   |
|      |   |          | 6 |                                                   |
|      |   |          | 7 |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | y |                                                   |
|      |   |          | a |                                                   |
|      |   |          | s |                                                   |
|      |   |          | s |                                                   |
|      |   |          | o |                                                   |
|      |   |          | c |                                                   |
|      |   |          | i |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | e |                                                   |
|      |   |          | d |                                                   |
|      |   |          | b |                                                   |
|      |   |          | a |                                                   |
|      |   |          | c |                                                   |
|      |   |          | k |                                                   |
|      |   |          | g |                                                   |
|      |   |          | r |                                                   |
|      |   |          | o |                                                   |
|      |   |          | u |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | d |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | o |                                                   |
|      |   |          | D |                                                   |
|      |   |          | O |                                                   |
|      |   |          | f |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | v |                                                   |
|      |   |          | i |                                                   |
|      |   |          | e |                                                   |
|      |   |          | w |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | c |                                                   |
|      |   |          | o |                                                   |
|      |   |          | m |                                                   |
|      |   |          | m |                                                   |
|      |   |          | e |                                                   |
|      |   |          | n |                                                   |
|      |   |          | t |                                                   |
|      |   |          | / |                                                   |
|      |   |          | c |                                                   |
|      |   |          | o |                                                   |
|      |   |          | n |                                                   |
|      |   |          | c |                                                   |
|      |   |          | u |                                                   |
|      |   |          | r |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | n |                                                   |
|      |   |          | c |                                                   |
|      |   |          | e |                                                   |
|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6.7  | D |          | R |                                                   |
|      | O |          | e |                                                   |
|      |   |          | v |                                                   |
|      |   |          | i |                                                   |
|      |   |          | e |                                                   |
|      |   |          | w |                                                   |
|      |   |          | F |                                                   |
|      |   |          | T |                                                   |
|      |   |          | R |                                                   |
|      |   |          | f |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | p |                                                   |
|      |   |          | r |                                                   |
|      |   |          | o |                                                   |
|      |   |          | g |                                                   |
|      |   |          | r |                                                   |
|      |   |          | a |                                                   |
|      |   |          | m |                                                   |
|      |   |          | m |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | i |                                                   |
|      |   |          | c |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | i |                                                   |
|      |   |          | n |                                                   |
|      |   |          | t |                                                   |
|      |   |          | e |                                                   |
|      |   |          | r |                                                   |
|      |   |          | n |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | i |                                                   |
|      |   |          | o |                                                   |
|      |   |          | n |                                                   |
|      |   |          | a |                                                   |
|      |   |          | l |                                                   |
|      |   |          | i |                                                   |
|      |   |          | s |                                                   |
|      |   |          | s |                                                   |
|      |   |          | u |                                                   |
|      |   |          | e |                                                   |
|      |   |          | s |                                                   |
|      |   |          | , |                                                   |
|      |   |          | c |                                                   |
|      |   |          | o |                                                   |
|      |   |          | m |                                                   |
|      |   |          | m |                                                   |
|      |   |          | e |                                                   |
|      |   |          | n |                                                   |
|      |   |          | t |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | / |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | c |                                                   |
|      |   |          | o |                                                   |
|      |   |          | n |                                                   |
|      |   |          | c |                                                   |
|      |   |          | u |                                                   |
|      |   |          | r |                                                   |
|      |   |          | o |                                                   |
|      |   |          | n |                                                   |
|      |   |          | F |                                                   |
|      |   |          | T |                                                   |
|      |   |          | R |                                                   |
|      |   |          | F |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | m |                                                   |
|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6.8  | T |          | I |                                                   |
|      | C |          | s |                                                   |
|      |   |          | P |                                                   |
|      |   |          | r |                                                   |
|      |   |          | o |                                                   |
|      |   |          | g |                                                   |
|      |   |          | r |                                                   |
|      |   |          | a |                                                   |
|      |   |          | m |                                                   |
|      |   |          | O |                                                   |
|      |   |          | f |                                                   |
|      |   |          | f |                                                   |
|      |   |          | i |                                                   |
|      |   |          | c |                                                   |
|      |   |          | e |                                                   |
|      |   |          | ( |                                                   |
|      |   |          | P |                                                   |
|      |   |          | O |                                                   |
|      |   |          | ) |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | v |                                                   |
|      |   |          | i |                                                   |
|      |   |          | e |                                                   |
|      |   |          | w |                                                   |
|      |   |          | / |                                                   |
|      |   |          | i |                                                   |
|      |   |          | n |                                                   |
|      |   |          | p |                                                   |
|      |   |          | u |                                                   |
|      |   |          | t |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | q |                                                   |
|      |   |          | u |                                                   |
|      |   |          | i |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | d |                                                   |
|      |   |          | ? |                                                   |
|      |   |          | I |                                                   |
|      |   |          | f |                                                   |
|      |   |          | y |                                                   |
|      |   |          | e |                                                   |
|      |   |          | s |                                                   |
|      |   |          | , |                                                   |
|      |   |          | g |                                                   |
|      |   |          | o |                                                   |
|      |   |          | t |                                                   |
|      |   |          | o |                                                   |
|      |   |          | s |                                                   |
|      |   |          | t |                                                   |
|      |   |          | e |                                                   |
|      |   |          | p |                                                   |
|      |   |          | 6 |                                                   |
|      |   |          | . |                                                   |
|      |   |          | 8 |                                                   |
|      |   |          | . |                                                   |
|      |   |          | 1 |                                                   |
|      |   |          | . |                                                   |
|      |   |          | I |                                                   |
|      |   |          | f |                                                   |
|      |   |          | n |                                                   |
|      |   |          | o |                                                   |
|      |   |          | , |                                                   |
|      |   |          | g |                                                   |
|      |   |          | o |                                                   |
|      |   |          | t |                                                   |
|      |   |          | o |                                                   |
|      |   |          | S |                                                   |
|      |   |          | t |                                                   |
|      |   |          | e |                                                   |
|      |   |          | p |                                                   |
|      |   |          | 6 |                                                   |
|      |   |          | . |                                                   |
|      |   |          | 9 |                                                   |
|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6    | T |          | S |                                                   |
| .8.1 | C |          | e |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | F |                                                   |
|      |   |          | T |                                                   |
|      |   |          | R |                                                   |
|      |   |          | F |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | m |                                                   |
|      |   |          | , |                                                   |
|      |   |          | N |                                                   |
|      |   |          | F |                                                   |
|      |   |          | 1 |                                                   |
|      |   |          | 1 |                                                   |
|      |   |          | 6 |                                                   |
|      |   |          | 7 |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | y |                                                   |
|      |   |          | a |                                                   |
|      |   |          | s |                                                   |
|      |   |          | s |                                                   |
|      |   |          | o |                                                   |
|      |   |          | c |                                                   |
|      |   |          | i |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | e |                                                   |
|      |   |          | d |                                                   |
|      |   |          | b |                                                   |
|      |   |          | a |                                                   |
|      |   |          | c |                                                   |
|      |   |          | k |                                                   |
|      |   |          | g |                                                   |
|      |   |          | r |                                                   |
|      |   |          | o |                                                   |
|      |   |          | u |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | d |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | o |                                                   |
|      |   |          | P |                                                   |
|      |   |          | O |                                                   |
|      |   |          | f |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | v |                                                   |
|      |   |          | i |                                                   |
|      |   |          | e |                                                   |
|      |   |          | w |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | c |                                                   |
|      |   |          | o |                                                   |
|      |   |          | m |                                                   |
|      |   |          | m |                                                   |
|      |   |          | e |                                                   |
|      |   |          | n |                                                   |
|      |   |          | t |                                                   |
|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6.9  | T |          | R |                                                   |
|      | C |          | e |                                                   |
|      |   |          | c |                                                   |
|      | M |          | e |                                                   |
|      | a |          | i |                                                   |
|      | n |          | v |                                                   |
|      | a |          | e |                                                   |
|      | g |          | a |                                                   |
|      | e |          | n |                                                   |
|      | r |          | y |                                                   |
|      | , |          | c |                                                   |
|      | I |          | o |                                                   |
|      | T |          | m |                                                   |
|      | T |          | m |                                                   |
|      | P |          | e |                                                   |
|      |   |          | n |                                                   |
|      |   |          | t |                                                   |
|      |   |          | s |                                                   |
|      |   |          | / |                                                   |
|      |   |          | c |                                                   |
|      |   |          | o |                                                   |
|      |   |          | n |                                                   |
|      |   |          | c |                                                   |
|      |   |          | u |                                                   |
|      |   |          | r |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | n |                                                   |
|      |   |          | c |                                                   |
|      |   |          | e |                                                   |
|      |   |          | ( |                                                   |
|      |   |          | o |                                                   |
|      |   |          | n |                                                   |
|      |   |          | F |                                                   |
|      |   |          | T |                                                   |
|      |   |          | R |                                                   |
|      |   |          | F |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | m |                                                   |
|      |   |          | ) |                                                   |
|      |   |          | f |                                                   |
|      |   |          | r |                                                   |
|      |   |          | o |                                                   |
|      |   |          | m |                                                   |
|      |   |          | P |                                                   |
|      |   |          | O |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | / |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | D |                                                   |
|      |   |          | O |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | a |                                                   |
|      |   |          | s |                                                   |
|      |   |          | s |                                                   |
|      |   |          | e |                                                   |
|      |   |          | m |                                                   |
|      |   |          | b |                                                   |
|      |   |          | l |                                                   |
|      |   |          | e |                                                   |
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|      |   |          | a |                                                   |
|      |   |          | c |                                                   |
|      |   |          | k |                                                   |
|      |   |          | a |                                                   |
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|      |   |          | a |                                                   |
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|      |   |          | T |                                                   |
|      |   |          | T |                                                   |
|      |   |          | P |                                                   |
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|      |   |          | r |                                                   |
|      |   |          | a |                                                   |
|      |   |          | p |                                                   |
|      |   |          | p |                                                   |
|      |   |          | r |                                                   |
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|      |   |          | v |                                                   |
|      |   |          | a |                                                   |
|      |   |          | l |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | s |                                                   |
|      |   |          | i |                                                   |
|      |   |          | g |                                                   |
|      |   |          | n |                                                   |
|      |   |          | a |                                                   |
|      |   |          | t |                                                   |
|      |   |          | u |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | . |                                                   |
|      |   |          |   |                                                   |
|      |   |          | R |                                                   |
|      |   |          | e |                                                   |
|      |   |          | v |                                                   |
|      |   |          | i |                                                   |
|      |   |          | e |                                                   |
|      |   |          | w |                                                   |
|      |   |          | F |                                                   |
|      |   |          | T |                                                   |
|      |   |          | R |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | F |                                                   |
|      |   |          | T |                                                   |
|      |   |          | R |                                                   |
|      |   |          | F |                                                   |
|      |   |          | o |                                                   |
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|      |   |          | m |                                                   |
|      |   |          | f |                                                   |
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|      |   |          | a |                                                   |
|      |   |          | p |                                                   |
|      |   |          | p |                                                   |
|      |   |          | r |                                                   |
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|      |   |          | v |                                                   |
|      |   |          | a |                                                   |
|      |   |          | l |                                                   |
|      |   |          | . |                                                   |
|      |   |          | I |                                                   |
|      |   |          | f |                                                   |
|      |   |          | n |                                                   |
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|      |   |          | i |                                                   |
|      |   |          | s |                                                   |
|      |   |          | s |                                                   |
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|      |   |          | s |                                                   |
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|      |   |          | a |                                                   |
|      |   |          | p |                                                   |
|      |   |          | p |                                                   |
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|      |   |          | v |                                                   |
|      |   |          | e |                                                   |
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|      |   |          | s |                                                   |
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|      |   |          | n |                                                   |
|      |   |          | ) |                                                   |
|      |   |          | N |                                                   |
|      |   |          | F |                                                   |
|      |   |          | 1 |                                                   |
|      |   |          | 1 |                                                   |
|      |   |          | 6 |                                                   |
|      |   |          | 7 |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | n |                                                   |
|      |   |          | o |                                                   |
|      |   |          | t |                                                   |
|      |   |          | e |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | y |                                                   |
|      |   |          | p |                                                   |
|      |   |          | r |                                                   |
|      |   |          | o |                                                   |
|      |   |          | v |                                                   |
|      |   |          | i |                                                   |
|      |   |          | s |                                                   |
|      |   |          | o |                                                   |
|      |   |          | s |                                                   |
|      |   |          | ( |                                                   |
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|      |   |          | p |                                                   |
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|      |   |          | m |                                                   |
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|      |   |          | n |                                                   |
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|      |   |          | t |                                                   |
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|      |   |          | . |                                                   |
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|      |   |          | f |                                                   |
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|      |   |          | s |                                                   |
|      |   |          | s |                                                   |
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|      |   |          | s |                                                   |
|      |   |          | / |                                                   |
|      |   |          | q |                                                   |
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|      |   |          | s |                                                   |
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|      |   |          | n |                                                   |
|      |   |          | s |                                                   |
|      |   |          | , |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | t |                                                   |
|      |   |          | u |                                                   |
|      |   |          | r |                                                   |
|      |   |          | n |                                                   |
|      |   |          | t |                                                   |
|      |   |          | o |                                                   |
|      |   |          | T |                                                   |
|      |   |          | C |                                                   |
|      |   |          | f |                                                   |
|      |   |          | o |                                                   |
|      |   |          | r |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | s |                                                   |
|      |   |          | o |                                                   |
|      |   |          | l |                                                   |
|      |   |          | u |                                                   |
|      |   |          | t |                                                   |
|      |   |          | i |                                                   |
|      |   |          | o |                                                   |
|      |   |          | n |                                                   |
|      |   |          | w |                                                   |
|      |   |          | i |                                                   |
|      |   |          | t |                                                   |
|      |   |          | h |                                                   |
|      |   |          | D |                                                   |
|      |   |          | O |                                                   |
|      |   |          | a |                                                   |
|      |   |          | n |                                                   |
|      |   |          | d |                                                   |
|      |   |          | P |                                                   |
|      |   |          | O |                                                   |
|      |   |          | , |                                                   |
|      |   |          | a |                                                   |
|      |   |          | s |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | q |                                                   |
|      |   |          | u |                                                   |
|      |   |          | i |                                                   |
|      |   |          | r |                                                   |
|      |   |          | e |                                                   |
|      |   |          | d |                                                   |
|      |   |          | . |                                                   |
+------+---+----------+---+---------------------------------------------------+
| 6.10 |   | TC       |   | Fax a copy of the approved (signed) NF 1167 to    |
|      |   |          |   | requestor.                                        |
+------+---+----------+---+---------------------------------------------------+
| 6.11 |   | TC       |   | Update FTR database and close action.             |
+------+---+----------+---+---------------------------------------------------+
| 6.12 |   | TC       |   | File FTR documentation, including: signed NF      |
|      |   |          |   | 1167; NF 386, completed FTR Form; copy of draft   |
|      |   |          |   | country clearance cable; and, if required, NF     |
|      |   |          |   | 1676 or equivalent. File any other applicable     |
|      |   |          |   | documents; such as, supporting documentation and  |
|      |   |          |   | abstract of presentation.                         |
+------+---+----------+---+---------------------------------------------------+

7.  **Quality Records**

+----------+-----+-------+--------+----------+-----------------------+
| Record   | Ow  | Loc   | Record | Schedule | ####                  |
| Identi   | ner | ation | Media: | Number   | Retention/Disposition |
| fication |     |       | Elec   | and Item |                       |
|          |     |       | tronic | Number   |                       |
|          |     |       | or     | (NPG     |                       |
|          |     |       | Hard   | 1441.1)  |                       |
|          |     |       | Copy   |          |                       |
+----------+-----+-------+--------+----------+-----------------------+
| NF 386   | TC  | Code  | Hard   | Schedule | Destroy When 2 Years  |
|          |     | ID    | Copy   | 9        | Old                   |
|          |     |       |        |          |                       |
|          |     |       |        | Item     |                       |
|          |     |       |        | 20.a     |                       |
+----------+-----+-------+--------+----------+-----------------------+
| Signed   | TC  | Code  | Hard   | Schedule | Destroy When 2 Years  |
| NF 1167  |     | ID    | Copy   | 9        | Old                   |
|          |     |       |        |          |                       |
|          |     |       |        | Item     |                       |
|          |     |       |        | 20.a     |                       |
+----------+-----+-------+--------+----------+-----------------------+
| C        | TC  | Code  | Hard   | Schedule | Destroy When 2 Years  |
| ompleted |     | ID    | Copy   | 9        | Old                   |
| FTR Form |     |       |        |          |                       |
|          |     |       |        | Item     |                       |
|          |     |       |        | 20.a     |                       |
+----------+-----+-------+--------+----------+-----------------------+
| NF 1676  | TC  | Code  | Hard   | Schedule | Destroy When 2 Years  |
| or       |     | ID    | Copy   | 9        | Old                   |
| equ      |     |       |        |          |                       |
| ivalent, |     |       |        | Item     |                       |
| if       |     |       |        | 20.a     |                       |
| required |     |       |        |          |                       |
+----------+-----+-------+--------+----------+-----------------------+

8.  **Appendix**

A. ID/International Travel Coordinator's Office Foreign Travel Request
(FTR) Form

APPENDIX A: NASA HEADQUARTERS

![](media/image5.wmf)ID/INTERNATIONAL TRAVEL COORDINATOR'S OFFICE

(Not the official version. Provided as exhibit only.)

Date Received in ID: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ HQ Office/Center
Requesting: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Entered in Database: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Country to be
Visited: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1.  ***PROPOSED TRAVELER***

> **[Included in Package]{.underline}:**

Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

> NF 1167 \_\_\_\_\_\_\_ NF 1676 \_\_\_\_\_\_\_\_\_

Dates of Proposed Travel:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_­­­ NF 386 \_\_\_\_\_\_
Legal Review \_\_\_\_\_

(for reimbursable travel)

Country Clearance Requested: Yes\_\_\_\_ No \_\_\_\_

(Date to DoS): \_\_\_\_\_\_\_\_\_\_\_

**2*. COORDINATION/CONCURRENCE***

> **[CODE I DESK OFFICER
> REVIEW]{.underline}**:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Code/Name Date to Desk Officer

**\_\_\_\_** **[Code I Desk Officer Concurrence]{.underline}**: Yes / No
Desk Officer's Initials: \_\_\_\_\_\_Date:\_\_\_\_\_\_\_

> Comments:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> **[PROGRAM OFFICE REVIEW]{.underline}**:
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Code/Name Date to PO

**\_\_\_\_** **[Program Office Concurrence]{.underline}:** Yes / No
Reviewer's Initials: \_\_\_\_\_\_\_ Date: \_\_\_\_\_\_\_\_

> Comments:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> **PLEASE RETURN THIS DOCUMENT TO \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_,**
>
> **INTERNATIONAL TRAVEL COORDINATOR'S OFFICE,**
>
> **NOT LATER THAN: \_\_\_\_\_\_\_\_\_\_\_**
>
> **TELEPHONE: 358-1859 FAX: 358-3099**

**CODE ID/FOREIGN TRAVEL REQUEST FORM**