![](media/image1.emf){width="0.9798611111111111in"
height="0.9465277777777777in"}1

**THE LIBRARY OF CONGRESS**

**CONTRACTS AND LOGISTICS SERVICE**

**1701 BRIGHTSEAT ROAD**

**LANDOVER, MD 20785\--3799**

November 13, 2023

RE: FEDLINK RFP98-2

The FEDLINK Information Retrieval Services Request for Proposal (RFP)
for FY98, RFP98-2, is currently available for downloading at the
following world-wide web address: http://lcweb.loc.gov/flicc; at the
FLICC/FEDLINK homepage, click on \"Contracting & Vendor Services\"\'
then click on \"Procurement Opportunities for Vendors\". Vendords will
be responsible for ensuring that all amendments to RFP98-2 are received
prior to submittal of their proposal. The document is offered is
WordPerfect 5.1 and Microsoft Word 7 and is formatted for double-sided
copying. The RFP will not be mailed out. The closing date of the RFP is
November 20, 1997. All proposals must be received by 2:00 pm EST on
November 20, 1997 to be considered for the FY98 FEDLINK program. Current
FEDLINK vendors whose BOA numbers begin with 98CLFB7#### need not
respond to this RFP.

Vendors will be responsible for ensuring that all amendments to RFP98-2
are received prior to submittal of the proposal. Please check the
world-wide web address referenced above periodically for amendments or
clarifications to RFP98-2.

Detailed instructions on preparing your proposal are contained in
Section L of the RFP. Please review this section carefully and submit
your response accordingly. **All** prices submitted in response to this
RFP **[must]{.underline}** be keyed to the Contract Line Item Numbers
(CLINs) displayed in Section B. Please read and follow **all**
instructions and Federal Acquisition Regulation (FAR) clauses regarding
this RFP. Understanding and following all of the guidelines may greatly
reduce the possibility of a delay of any award that may result from this
RFP. The FAR clauses referenced in the RFP are provided in full text in
a separate document at the same world-wide web address for your review.

If you have any questions or difficulties regarding any aspect of the
RFP, please immediately fax all questions and concerns to the attention
of \"FEDLINK RFP98-2\" at (202) 707-0485 or e-mail at chwi@loc.gov.

**All** proposals must be submitted to the address specified in Section
L of the RFP. Enclose your entire proposal in one package with the
outside of your mailing package identified with \"Proposal to RFP98-2\"
to ensure proper handling.

Joan McCoy

Contracting Officer

**SOLICITATION, OFFER AND AWARD**

+---------------------------+-------------------+----------------------+
| 1\. Certified for         | **RATING**        | **PAGE OF**          |
| National Defense under    |                   |                      |
| BDSA Reg 2 and/or DMS     | N/A               | **A1 85 PAGES**      |
| Reg. 1                    |                   |                      |
+---------------------------+-------------------+----------------------+
| 2\. **CONTRACT NO.**      | 3\.               | 4\. **TYPE OF        |
|                           | **SOLICITATION    | SOLICITATION**       |
|                           | NO.** RFP98-2     |                      |
|                           |                   | Negotiated (RFP)     |
+---------------------------+-------------------+----------------------+
| 5\. **DATE ISSUED**       | 6\.               |                      |
|                           | **REQ             |                      |
| October 21, 1997          | UISITION/PURCHASE |                      |
|                           | NO.**             |                      |
+---------------------------+-------------------+----------------------+
| 7\. **ISSUED BY**         | 8\. **ADDRESS     |                      |
|                           | OFFER TO (If      |                      |
| The Library of Congress   | other than Item   |                      |
|                           | 7)**              |                      |
| Contracts & Logistics     |                   |                      |
| Services                  |                   |                      |
|                           |                   |                      |
| 1701 Brightseat Road      |                   |                      |
|                           |                   |                      |
| Landover, MD 20785-3799   |                   |                      |
+---------------------------+-------------------+----------------------+
| ***NOTE***: In sealed bid |                   |                      |
| solicitations, \"Offer    |                   |                      |
| and offeror\" mean \"bid  |                   |                      |
| and bidder.\"             |                   |                      |
+---------------------------+-------------------+----------------------+
| **SOLICITATION**          |                   |                      |
|                           |                   |                      |
| 9\. Sealed offers in      |                   |                      |
| original and 3 copies for |                   |                      |
| furnishing the supplies   |                   |                      |
| or services in the        |                   |                      |
| Scheduled will be         |                   |                      |
| received at the place     |                   |                      |
| specified in Item 8, or   |                   |                      |
| if hand carried, in the   |                   |                      |
| depository listed in      |                   |                      |
| block 7, until **2:00     |                   |                      |
| p.m.** local time         |                   |                      |
| **November 20, 1997**.    |                   |                      |
| **CAUTION-LATE**          |                   |                      |
| submissions,              |                   |                      |
| modifications, and        |                   |                      |
| withdrawals: See Section  |                   |                      |
| L, Provision No. 52.214-7 |                   |                      |
| or 52.215-10. All offers  |                   |                      |
| are subject to all terms  |                   |                      |
| and conditions contained  |                   |                      |
| in this solicitation.     |                   |                      |
+---------------------------+-------------------+----------------------+
| 10\. **FOR INFORMATION    | **A. NAME**       | **B. TELEPHONE NO.   |
| CALL:**                   |                   | (Include area code)  |
|                           | Charles Wilson    | (NO COLLECT CALLS)** |
|                           |                   |                      |
|                           |                   | \(202\) 707-0444     |
|                           |                   |                      |
|                           |                   | FAX (202) 707-0485   |
+---------------------------+-------------------+----------------------+
| 11\. **TABLE OF           |                   |                      |
| CONTENTS**                |                   |                      |
+---------------------------+-------------------+----------------------+

**[()]{.underline} [Section]{.underline}** **[Description]{.underline}
[Page(s)]{.underline}**

[Part I]{.underline} - [The Schedule]{.underline}

X A. Solicitation/contract form A1-2

X B. Supplies or services and prices/costs B1-10

X C. Description/specifications/work statement C1-21

D. Packaging and marking

X E. Inspection and acceptance E1

X F. Deliveries or performance F1-3

X G. Contract administration data G1-12

X H. Special contract requirements H1-4

[Part II]{.underline} - [Contract Clauses]{.underline}

X I. Contract clauses I1-10

[Part III]{.underline} - [List of Documents, Exhibits and Other
Attachments]{.underline}

J. List attachments

[Part IV]{.underline} - [Representations and Instructions]{.underline}

X K. Representations, certifications and other statements

of offerors K1-12

X L. Instructions, conditions and notices to offerors L1-10

M. Evaluation factors for award

**SOLICITATION, OFFER AND AWARD**

**OFFER (Must be fully completed by offeror)**

+-----------------+----------------+---------------+------------------+
| ***NOTE***:     |                |               |                  |
| Item 12 does    |                |               |                  |
| not apply if    |                |               |                  |
| the             |                |               |                  |
| solicitation    |                |               |                  |
| includes the    |                |               |                  |
| provisions at   |                |               |                  |
| 52.214-16,      |                |               |                  |
| Minimum Bid     |                |               |                  |
| Acceptance      |                |               |                  |
| Period.         |                |               |                  |
+-----------------+----------------+---------------+------------------+
| 12\. In         |                |               |                  |
| compliance with |                |               |                  |
| the above, the  |                |               |                  |
| undersigned     |                |               |                  |
| agrees, if this |                |               |                  |
| offer is        |                |               |                  |
| accepted with   |                |               |                  |
| in \_\_\_\_     |                |               |                  |
| calendar days   |                |               |                  |
| (90 calendar    |                |               |                  |
| days unless a   |                |               |                  |
| different       |                |               |                  |
| period is       |                |               |                  |
| inserted by the |                |               |                  |
| offeror) from   |                |               |                  |
| the date for    |                |               |                  |
| receipt of      |                |               |                  |
| offers          |                |               |                  |
| specified       |                |               |                  |
| above, to       |                |               |                  |
| furnish any or  |                |               |                  |
| all items upon  |                |               |                  |
| which prices    |                |               |                  |
| are offered at  |                |               |                  |
| the price set   |                |               |                  |
| opposite each   |                |               |                  |
| item, delivered |                |               |                  |
| at the          |                |               |                  |
| designated      |                |               |                  |
| point(s),       |                |               |                  |
| within the time |                |               |                  |
| specified in    |                |               |                  |
| the schedule.   |                |               |                  |
+-----------------+----------------+---------------+------------------+
| 13\. **DISCOUNT |                |               |                  |
| FOR PROMPT      |                |               |                  |
| PAY** (See      |                |               |                  |
| Section I,      |                |               |                  |
| Clause No.      |                |               |                  |
| 52.232-8)       |                |               |                  |
+-----------------+----------------+---------------+------------------+
| 10 Calendar     | 20 Calendar    | 30 Calendar   | \_\_\_\_         |
| days            | days           | days          | Calendar days    |
|                 |                |               |                  |
| \_\_\_\_\_\_ %  | \_\_\_\_\_\_ % | \             | \_\_\_\_\_\_ %   |
|                 |                | _\_\_\_\_\_\_ |                  |
|                 |                | %             |                  |
+-----------------+----------------+---------------+------------------+
| 14\.            |                |               |                  |
| **              |                |               |                  |
| ACKNOWLEDGEMENT |                |               |                  |
| OF AMENDMENTS** |                |               |                  |
| (The offeror    |                |               |                  |
| acknowledges    |                |               |                  |
| receipt of      |                |               |                  |
| amendments to   |                |               |                  |
| the             |                |               |                  |
| SOLICITATION    |                |               |                  |
| for offerors    |                |               |                  |
| and related     |                |               |                  |
| documents       |                |               |                  |
| numbered and    |                |               |                  |
| dated:          |                |               |                  |
+-----------------+----------------+---------------+------------------+
| AMENDMENT NO.   | DATE           | AMENDMENT NO. | DATE             |
+-----------------+----------------+---------------+------------------+
| 15.A **NAME AND |                |               | 16\. **NAME AND  |
| ADDRESS OF      |                |               | TITLE OF PERSON  |
| OFFEROR**       |                |               | AUTHORIZED TO    |
|                 |                |               | SIGN OFFER**     |
+-----------------+----------------+---------------+------------------+
| Code: Facility: |                |               |                  |
|                 |                |               |                  |
| **DUNS NUMBER** |                |               |                  |
| \_\_\_\_\_      |                |               |                  |
| \_\_\_\_\_\_\_\ |                |               |                  |
| _\_\_\_\_\_\_\_ |                |               |                  |
|                 |                |               |                  |
| 15.B Telephone  |                |               |                  |
| No. (Include    |                |               |                  |
| Area Code)      |                |               |                  |
| \_\_\_\_\_\_    |                |               |                  |
| \_\_\_\_\_\_\_\ |                |               |                  |
| _\_\_\_\_\_\_\_ |                |               |                  |
|                 |                |               |                  |
| 15.C \[ \]      |                |               |                  |
| *Check if       |                |               |                  |
| remittance      |                |               |                  |
| address is      |                |               |                  |
| different from  |                |               |                  |
| above. Enter    |                |               |                  |
| such address in |                |               |                  |
| schedule.*      |                |               |                  |
+-----------------+----------------+---------------+------------------+
| 17\.            |                | 18\. **OFFER  |                  |
| **SIGNATURE**   |                | DATE**:       |                  |
+-----------------+----------------+---------------+------------------+
| **AWARD (*To be |                |               |                  |
| completed by    |                |               |                  |
| the             |                |               |                  |
| Government*)**  |                |               |                  |
+-----------------+----------------+---------------+------------------+
| 19\. **ACCEPTED |                | 20\.          | 21\.             |
| AS TO ITEMS     |                | **AMOUNT**    | **ACCOUNTING AND |
| NUMBERED**      |                | **AWARDED**   | APPROPRIATION**  |
+-----------------+----------------+---------------+------------------+
| 22\.            |                |               |                  |
| **AUTHORITY FOR |                |               |                  |
| USING OTHER     |                |               |                  |
| THAN FULL AND   |                |               |                  |
| OPEN            |                |               |                  |
| COMPETITION**   |                |               |                  |
|                 |                |               |                  |
| \[ \] 10 U.S.C. |                |               |                  |
| 2304(c) ( ) \[  |                |               |                  |
| \] 41 U.S.C.    |                |               |                  |
| 253 (c)(0)      |                |               |                  |
+-----------------+----------------+---------------+------------------+
| 23\. **SUBMIT   |                |               |                  |
| INVOICES TO     |                |               |                  |
| ADDRESS SHOWN   |                |               |                  |
| IN ITEM         |                |               |                  |
| \_\_\_\_        |                |               |                  |
| \_\_\_\_\_\_**: |                |               |                  |
|                 |                |               |                  |
| *(4 copies      |                |               |                  |
| unless          |                |               |                  |
| otherwise       |                |               |                  |
| specified)*     |                |               |                  |
+-----------------+----------------+---------------+------------------+
| 24\.            |                | 25\.          |                  |
| **ADMINISTERED  |                | **PAYMENT     |                  |
| BY** *(If other |                | WILL BE MADE  |                  |
| than Item 7)*   |                | BY**          |                  |
+-----------------+----------------+---------------+------------------+
| 26\. **NAME OF  |                | 27\. **UNITED |                  |
| CONTRACTING     |                | STATES OF     |                  |
| OFFICER**       |                | AMERICA**     |                  |
|                 |                |               |                  |
| *(type or       |                | *(Signature   |                  |
| print)*         |                | of            |                  |
|                 |                | Contracting   |                  |
|                 |                | Officer)*     |                  |
+-----------------+----------------+---------------+------------------+
| 28\. **AWARD    |                |               |                  |
| DATE**          |                |               |                  |
+-----------------+----------------+---------------+------------------+

***IMPORTANT*** - Award will be made on this Form or on Standard Form
26, or by other authorized official written notice.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

EXCEPTION TO STANDARD FORM 33 (REV. 4/85)

+----+-----------------------+-----------+---------+----+----+------+
| ** |                       | REFERENCE |         |    | PA |      |
| CO |                       | NO. OF    |         |    | GE |      |
| NT |                       | DOCUMENT  |         |    |    |      |
| IN |                       | BEING     |         |    | *  |      |
| UA |                       | CONTINUED |         |    | *2 |      |
| TI |                       |           |         |    | of |      |
| ON |                       | **RFP     |         |    | 10 |      |
| S  |                       | 98-2**    |         |    | ** |      |
| HE |                       |           |         |    |    |      |
| ET |                       |           |         |    |    |      |
| ** |                       |           |         |    |    |      |
+====+=======================+===========+=========+====+====+======+
| NA |                       |           |         |    |    |      |
| ME |                       |           |         |    |    |      |
| OF |                       |           |         |    |    |      |
| O  |                       |           |         |    |    |      |
| FF |                       |           |         |    |    |      |
| ER |                       |           |         |    |    |      |
| OR |                       |           |         |    |    |      |
| OR |                       |           |         |    |    |      |
| CO |                       |           |         |    |    |      |
| NT |                       |           |         |    |    |      |
| RA |                       |           |         |    |    |      |
| CT |                       |           |         |    |    |      |
| OR |                       |           |         |    |    |      |
+----+-----------------------+-----------+---------+----+----+------+
| IT | SUPPLIES/SERVICES     |           | Q       | UN | UN | AM   |
| EM |                       |           | UANTITY | IT | IT | OUNT |
| N  |                       |           |         |    | P  |      |
| O. |                       |           |         |    | RI |      |
|    |                       |           |         |    | CE |      |
+----+-----------------------+-----------+---------+----+----+------+
|    | **SECTION B -         |           |         |    |    |      |
|    | SUPPLIES OR SERVICES  |           |         |    |    |      |
|    | AND PRICES/COSTS**    |           |         |    |    |      |
|    |                       |           |         |    |    |      |
|    | Prices are firm and   |           |         |    |    |      |
|    | not subject to        |           |         |    |    |      |
|    | increase for the      |           |         |    |    |      |
|    | performance period of |           |         |    |    |      |
|    | this basic ordering   |           |         |    |    |      |
|    | agreement (BOA).      |           |         |    |    |      |
|    |                       |           |         |    |    |      |
|    | FEDLINK customers may |           |         |    |    |      |
|    | sign basic software   |           |         |    |    |      |
|    | and database license  |           |         |    |    |      |
|    | agreements, however,  |           |         |    |    |      |
|    | inconsistencies will  |           |         |    |    |      |
|    | be resolved by order  |           |         |    |    |      |
|    | of precedence as      |           |         |    |    |      |
|    | stated in             |           |         |    |    |      |
|    |                       |           |         |    |    |      |
|    | FAR 52.215-33.        |           |         |    |    |      |
|    | Standard contractor   |           |         |    |    |      |
|    | ordering forms are    |           |         |    |    |      |
|    | not applicable to     |           |         |    |    |      |
|    | FEDLINK users.        |           |         |    |    |      |
|    |                       |           |         |    |    |      |
|    | Prices, services,     |           |         |    |    |      |
|    | terms and conditions  |           |         |    |    |      |
|    | found in catalogs or  |           |         |    |    |      |
|    | brochures do not      |           |         |    |    |      |
|    | apply to the extent   |           |         |    |    |      |
|    | that they modify or   |           |         |    |    |      |
|    | conflict with the     |           |         |    |    |      |
|    | prices, services,     |           |         |    |    |      |
|    | terms and conditions  |           |         |    |    |      |
|    | of this BOA­.          |           |         |    |    |      |
|    |                       |           |         |    |    |      |
|    | It is hereby          |           |         |    |    |      |
|    | certified that the    |           |         |    |    |      |
|    | prices provided       |           |         |    |    |      |
|    | herein do not include |           |         |    |    |      |
|    | the provisions for    |           |         |    |    |      |
|    | the sale, lease, or   |           |         |    |    |      |
|    | rental of equipment.  |           |         |    |    |      |
|    | The services          |           |         |    |    |      |
|    | specified in Section  |           |         |    |    |      |
|    | B of this agreement   |           |         |    |    |      |
|    | are the only ones     |           |         |    |    |      |
|    | that will be provided |           |         |    |    |      |
|    | during the            |           |         |    |    |      |
|    | performance period of |           |         |    |    |      |
|    | the award.            |           |         |    |    |      |
|    |                       |           |         |    |    |      |
|    | \_\_\_                |           |         |    |    |      |
|    | \_\_\_\_\_\_\_\_\_\_\ |           |         |    |    |      |
|    | _\_\_\_\_\_\_\_\_\_\_ |           |         |    |    |      |
|    | \_\_\_\_\_\_\_\_\_\_\ |           |         |    |    |      |
|    | _\_\_\_\_\_\_\_\_\_\_ |           |         |    |    |      |
|    |                       |           |         |    |    |      |
|    | Signature of          |           |         |    |    |      |
|    | Certifying Officer    |           |         |    |    |      |
+----+-----------------------+-----------+---------+----+----+------+

+----+------------------------------------+---------+----+----+------+
| 10 | **LOT1 - ELECTRONIC**              |         |    |    |      |
| 01 | **DATABASES/PUBLICATIONS**         |         |    |    |      |
|    |                                    |         |    |    |      |
| 10 | **ONLINE DATABASES, CURRENT        |         |    |    |      |
| 02 | AWARENESS, GATEWAYS**              |         |    |    |      |
|    |                                    |         |    |    |      |
| 10 | **Access Charges**                 |         |    |    |      |
| 03 |                                    |         |    |    |      |
|    | Start-up/initial fee               |         |    |    |      |
| 10 |                                    |         |    |    |      |
| 04 | Internet Access                    |         |    |    |      |
|    |                                    |         |    |    |      |
| 10 | Telecommunications via commercial  |         |    |    |      |
| 05 | provider                           |         |    |    |      |
|    |                                    |         |    |    |      |
| 10 | (per hour)                         |         |    |    |      |
| 06 |                                    |         |    |    |      |
|    | Telecommunications via FTS 2000    |         |    |    |      |
| 10 | (per hour)                         |         |    |    |      |
| 07 |                                    |         |    |    |      |
|    | Dedicated port/line                |         |    |    |      |
| 10 |                                    |         |    |    |      |
| 08 | Other related access               |         |    |    |      |
|    |                                    |         |    |    |      |
| 10 | **Access Control**                 |         |    |    |      |
| 09 |                                    |         |    |    |      |
|    | Password/ID numbers                |         |    |    |      |
| 10 |                                    |         |    |    |      |
| 10 | Cancellation/reactivation          |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Other related access control       |         |    |    |      |
|    |                                    |         |    |    |      |
|    | **Usage - Online, Gateways**       |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Transaction - per hour             |         |    |    |      |
+----+------------------------------------+---------+----+----+------+
| 10 | Subscription - specify:            |         |    |    |      |
| 11 |                                    |         |    |    |      |
|    | content (all files, specific       |         |    |    |      |
| 10 | files, etc.)                       |         |    |    |      |
| 12 |                                    |         |    |    |      |
|    | subscriber (institution,           |         |    |    |      |
| 10 | consortium, unit,                  |         |    |    |      |
| 13 |                                    |         |    |    |      |
|    | individual, association member,    |         |    |    |      |
| 10 | print subscriber)                  |         |    |    |      |
| 14 |                                    |         |    |    |      |
|    | usage level (unlimited, *n* hours, |         |    |    |      |
| 10 | *n* users, etc.)                   |         |    |    |      |
| 15 |                                    |         |    |    |      |
|    | period (12 months, 6 months, 3     |         |    |    |      |
| 10 | months, or any                     |         |    |    |      |
| 16 |                                    |         |    |    |      |
|    | period not exceeding 12 months)    |         |    |    |      |
| 10 |                                    |         |    |    |      |
| 17 | Block (*n* hours, *n* searches,    |         |    |    |      |
|    | etc.)                              |         |    |    |      |
| 10 |                                    |         |    |    |      |
| 18 | Other online usage                 |         |    |    |      |
|    |                                    |         |    |    |      |
| 10 | **Search Results - Online,         |         |    |    |      |
| 19 | Gateways**                         |         |    |    |      |
|    |                                    |         |    |    |      |
| 10 | Online Display                     |         |    |    |      |
| 20 |                                    |         |    |    |      |
|    | Electronic delivery                |         |    |    |      |
| 10 |                                    |         |    |    |      |
| 21 | Print delivery                     |         |    |    |      |
|    |                                    |         |    |    |      |
| 10 | Redistribution of search results   |         |    |    |      |
| 22 |                                    |         |    |    |      |
|    | Other related search results       |         |    |    |      |
| 10 |                                    |         |    |    |      |
| 23 | **Current Awareness (Table of      |         |    |    |      |
|    | Contents, SDIs, Alerts, Trackers,  |         |    |    |      |
|    | etc.)**                            |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Profiling/search                   |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Electronic delivery                |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Fax delivery                       |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Print delivery                     |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Redistribution of search results   |         |    |    |      |
+----+------------------------------------+---------+----+----+------+
| 10 | Other current awareness services   |         |    |    |      |
| 24 |                                    |         |    |    |      |
|    | **ELECTRONIC SERIALS (vendor\'s    |         |    |    |      |
| 11 | own publications)**                |         |    |    |      |
| 01 |                                    |         |    |    |      |
|    | Subscription/license - specify:    |         |    |    |      |
| 11 |                                    |         |    |    |      |
| 02 | content (title, etc.)              |         |    |    |      |
|    |                                    |         |    |    |      |
| 11 | subscriber (Internet domain,       |         |    |    |      |
| 03 | institution, unit,                 |         |    |    |      |
|    |                                    |         |    |    |      |
| 11 | consortium, individual,            |         |    |    |      |
| 04 | association member, print          |         |    |    |      |
|    |                                    |         |    |    |      |
| 11 | subscriber, etc.)                  |         |    |    |      |
| 05 |                                    |         |    |    |      |
|    | usage level (unlimited, *n* users, |         |    |    |      |
| 12 | etc.)                              |         |    |    |      |
| 01 |                                    |         |    |    |      |
|    | period (12 months, 24 months, 36   |         |    |    |      |
| 12 | months, or any                     |         |    |    |      |
| 02 |                                    |         |    |    |      |
|    | period not to exceed 36 months)    |         |    |    |      |
| 12 |                                    |         |    |    |      |
| 03 | Redistribution fee                 |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Back issues                        |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Archiving                          |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Other electronic serial charges    |         |    |    |      |
|    |                                    |         |    |    |      |
|    | **FIXED MEDIA - CD-ROM, MAGNETIC   |         |    |    |      |
|    | TAPE, DISKETTE**                   |         |    |    |      |
|    |                                    |         |    |    |      |
|    | **Standalone Publication/Product - |         |    |    |      |
|    | specify:**                         |         |    |    |      |
|    |                                    |         |    |    |      |
|    | **content (title, etc.)**          |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Original purchase (non-serial      |         |    |    |      |
|    | publication)                       |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Continuation, annual update        |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Subscription (serial               |         |    |    |      |
|    | publication) - also specify:       |         |    |    |      |
|    |                                    |         |    |    |      |
|    | period (12 months, 24 months, 36   |         |    |    |      |
|    | months, or                         |         |    |    |      |
|    |                                    |         |    |    |      |
|    | any period not to exceed 36        |         |    |    |      |
|    | months)                            |         |    |    |      |
+----+------------------------------------+---------+----+----+------+
| 12 | Multiple copies                    |         |    |    |      |
| 04 |                                    |         |    |    |      |
|    | **Networked Publication -          |         |    |    |      |
| 12 | specify:**                         |         |    |    |      |
| 05 |                                    |         |    |    |      |
|    | **content - title, etc.**          |         |    |    |      |
| 12 |                                    |         |    |    |      |
| 06 | **user/calculation base            |         |    |    |      |
|    | (institution, site, unit,**        |         |    |    |      |
| 12 |                                    |         |    |    |      |
| 07 | ***n* users, etc.)**               |         |    |    |      |
|    |                                    |         |    |    |      |
| 13 | Original purchase (non-serial      |         |    |    |      |
| 01 | publication)                       |         |    |    |      |
|    |                                    |         |    |    |      |
| 13 | Continuation, annual update        |         |    |    |      |
| 02 |                                    |         |    |    |      |
|    | Subscription (serial               |         |    |    |      |
| 13 | publication) - also specify:       |         |    |    |      |
| 03 |                                    |         |    |    |      |
|    | period (12 months, 24 months, 36   |         |    |    |      |
| 13 | months, or                         |         |    |    |      |
| 04 |                                    |         |    |    |      |
|    | any period not to exceed 36        |         |    |    |      |
| 13 | months)                            |         |    |    |      |
| 05 |                                    |         |    |    |      |
|    | **SUPPORT SERVICES AND PRODUCTS**  |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Documentation (Vendor shall        |         |    |    |      |
|    | provide member with one current    |         |    |    |      |
|    | complete set of documentation at   |         |    |    |      |
|    | no charge)                         |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Usage data in machine-readable     |         |    |    |      |
|    | format (3.5 or 5.25 high density   |         |    |    |      |
|    | diskette)                          |         |    |    |      |
|    |                                    |         |    |    |      |
|    | **Vendor Search Software**         |         |    |    |      |
|    | (Proprietary software for access   |         |    |    |      |
|    | to database only. Commercially     |         |    |    |      |
|    | available software is not to be    |         |    |    |      |
|    | offered.)                          |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Standalone                         |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Networked                          |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Site license                       |         |    |    |      |
+----+------------------------------------+---------+----+----+------+
| 13 | **Training** (Travel and per diem  |         |    |    |      |
| 06 | rates shall not exceed government  |         |    |    |      |
|    | rate identified in the Joint       |         |    |    |      |
| 13 | Travel Regulations {JTR})          |         |    |    |      |
| 07 |                                    |         |    |    |      |
|    | At customer\'s site (per           |         |    |    |      |
| 13 | student/group/per class/day)       |         |    |    |      |
| 08 |                                    |         |    |    |      |
|    | In vendor facility (per            |         |    |    |      |
| 13 | student/group/per class/day)       |         |    |    |      |
| 09 |                                    |         |    |    |      |
|    | Training material (vendor shall    |         |    |    |      |
| 13 | provide each student with one      |         |    |    |      |
| 10 | current complete set at no charge) |         |    |    |      |
|    |                                    |         |    |    |      |
| 14 | Product Installation (per install) |         |    |    |      |
| 01 |                                    |         |    |    |      |
|    | Other related offerings (please    |         |    |    |      |
| 14 | specify)                           |         |    |    |      |
| 02 |                                    |         |    |    |      |
|    | **DISCOUNTS**                      |         |    |    |      |
| 14 |                                    |         |    |    |      |
| 03 | Basic FEDLINK discount from        |         |    |    |      |
|    | commercial rates.                  |         |    |    |      |
| 14 |                                    |         |    |    |      |
| 04 | (The prices offered in this        |         |    |    |      |
|    | proposal represent a discount of   |         |    |    |      |
| 14 | \_\_\_\_\_% from commerical rates) |         |    |    |      |
| 05 |                                    |         |    |    |      |
|    | Additional discount associated     |         |    |    |      |
| 14 | with other publications/products   |         |    |    |      |
| 06 |                                    |         |    |    |      |
|    | Volume discount for individual     |         |    |    |      |
|    | customers - specify:               |         |    |    |      |
|    |                                    |         |    |    |      |
|    | threshold - \$25,000, \$50,000,    |         |    |    |      |
|    | \$100,000, etc.                    |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Introductory or incentive discount |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Customer-specific discounts        |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Other Related Discounts (describe) |         |    |    |      |
+----+------------------------------------+---------+----+----+------+

+----+------------------------------------+---------+----+----+------+
| 20 | **LOT 2 - DOCUMENT DELIVERY        |         |    |    |      |
| 01 | SERVICES**                         |         |    |    |      |
|    |                                    |         |    |    |      |
| 20 | ACCESS TO AND USAGE OF DATABASE OF |         |    |    |      |
| 02 | DOCUMENT DELIVERY RESOURCES        |         |    |    |      |
|    |                                    |         |    |    |      |
| 20 | Priced under Lot 1                 |         |    |    |      |
| 03 |                                    |         |    |    |      |
|    | **DOCUMENT RETRIEVAL**             |         |    |    |      |
| 20 |                                    |         |    |    |      |
| 04 | Verification fee (per citation)    |         |    |    |      |
|    |                                    |         |    |    |      |
| 20 | Search and retrieval               |         |    |    |      |
| 05 |                                    |         |    |    |      |
|    | Copyright/royalty pass through     |         |    |    |      |
| 20 |                                    |         |    |    |      |
| 06 | Redistribution                     |         |    |    |      |
|    |                                    |         |    |    |      |
| 21 | Order cancellation                 |         |    |    |      |
| 01 |                                    |         |    |    |      |
|    | Other retrieval                    |         |    |    |      |
| 21 |                                    |         |    |    |      |
| 02 | **DELIVERY**                       |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Regular - specify:                 |         |    |    |      |
|    |                                    |         |    |    |      |
|    | method - electronic, fax, regular  |         |    |    |      |
|    | mail, etc.                         |         |    |    |      |
|    |                                    |         |    |    |      |
|    | turnaround time - *n* days, etc.   |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Rush - specify:                    |         |    |    |      |
|    |                                    |         |    |    |      |
|    | method - electronic, fax, regular  |         |    |    |      |
|    | mail, priority mail,               |         |    |    |      |
|    |                                    |         |    |    |      |
|    | messenger, etc.                    |         |    |    |      |
|    |                                    |         |    |    |      |
|    | turnaround time - same day, 48     |         |    |    |      |
|    | hours, etc.                        |         |    |    |      |
+----+------------------------------------+---------+----+----+------+
| 22 | **SUPPORT SERVICES AND PRODUCTS**  |         |    |    |      |
| 01 |                                    |         |    |    |      |
|    | Documentation (Vendor shall        |         |    |    |      |
| 22 | provide member with one current    |         |    |    |      |
| 02 | complete set of documentation at   |         |    |    |      |
|    | no charge)                         |         |    |    |      |
| 22 |                                    |         |    |    |      |
| 03 | Usage data, activity reports       |         |    |    |      |
|    |                                    |         |    |    |      |
| 22 | **Vendor Search Software**         |         |    |    |      |
| 04 | (Proprietary software for access   |         |    |    |      |
|    | to database only. Commercially     |         |    |    |      |
| 22 | available software is not to be    |         |    |    |      |
| 05 | offered.)                          |         |    |    |      |
|    |                                    |         |    |    |      |
| 22 | Standalone                         |         |    |    |      |
| 06 |                                    |         |    |    |      |
|    | Networked                          |         |    |    |      |
| 23 |                                    |         |    |    |      |
| 01 | Site license                       |         |    |    |      |
|    |                                    |         |    |    |      |
| 23 | Other related charges              |         |    |    |      |
| 02 |                                    |         |    |    |      |
|    | **DISCOUNTS**                      |         |    |    |      |
| 23 |                                    |         |    |    |      |
| 03 | Basic FEDLINK discount from        |         |    |    |      |
|    | commercial rates.                  |         |    |    |      |
| 23 |                                    |         |    |    |      |
| 04 | (The prices offered in this        |         |    |    |      |
|    | proposal represent a discount of   |         |    |    |      |
| 23 | \_\_\_\_\_% from commerical rates) |         |    |    |      |
| 05 |                                    |         |    |    |      |
|    | Volume discount for individual     |         |    |    |      |
|    | customers - specify:               |         |    |    |      |
|    |                                    |         |    |    |      |
|    | threshold - \$1,000, \$2,500,      |         |    |    |      |
|    | \$5,000, etc.                      |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Introductory or incentive discount |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Customer-specific discount         |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Other related discounts            |         |    |    |      |
+----+------------------------------------+---------+----+----+------+
| 30 | **LOT 3 - VENDOR ASSOCIATED        |         |    |    |      |
| 01 | PUBLICATIONS**                     |         |    |    |      |
|    |                                    |         |    |    |      |
| 30 | Specify FEDLINK title price or     |         |    |    |      |
| 02 | discount off commercial list price |         |    |    |      |
|    | for titles in catalog.             |         |    |    |      |
| 31 |                                    |         |    |    |      |
| 01 | ACCESS TO AND USAGE OF DATABASE    |         |    |    |      |
|    | LISTING OF OTHER ASSOCIATED        |         |    |    |      |
| 31 | PUBLICATIONS - Priced under Lot 1  |         |    |    |      |
| 02 |                                    |         |    |    |      |
|    | **FIRM ORDER (NON-SERIAL TITLES)** |         |    |    |      |
| 32 |                                    |         |    |    |      |
| 01 | Single copy                        |         |    |    |      |
|    |                                    |         |    |    |      |
| 32 | Multiple copies - also specify:    |         |    |    |      |
| 02 |                                    |         |    |    |      |
|    | number of copies                   |         |    |    |      |
|    |                                    |         |    |    |      |
|    | **CONTINUATIONS, ANNUAL UPDATES**  |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Single copy                        |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Multiple copies - also specify:    |         |    |    |      |
|    |                                    |         |    |    |      |
|    | number of copies                   |         |    |    |      |
|    |                                    |         |    |    |      |
|    | **SUBSCRIPTION (SERIAL TITLES)** - |         |    |    |      |
|    | also specify:                      |         |    |    |      |
|    |                                    |         |    |    |      |
|    | subscriber - institution,          |         |    |    |      |
|    | consortium, unit, individual,      |         |    |    |      |
|    |                                    |         |    |    |      |
|    | association member, etc.           |         |    |    |      |
|    |                                    |         |    |    |      |
|    | period - 12 months, 24 months, 36  |         |    |    |      |
|    | months                             |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Single copy                        |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Multiple copies - also specify:    |         |    |    |      |
|    |                                    |         |    |    |      |
|    | number of copies                   |         |    |    |      |
+----+------------------------------------+---------+----+----+------+
| 40 | **LOT 4 - SPECIALIZED ELECTRONIC** |         |    |    |      |
| 01 |                                    |         |    |    |      |
|    | **PUBLICATIONS AND RESEARCH        |         |    |    |      |
| 41 | ASSISTANCE**                       |         |    |    |      |
| 01 |                                    |         |    |    |      |
|    | Services and prices may be offered |         |    |    |      |
| 42 | on a fixed basis for all customers |         |    |    |      |
| 01 | (and/or may be defined and         |         |    |    |      |
|    | negotiated for individual          |         |    |    |      |
| 43 | customers by the LC Contracts      |         |    |    |      |
| 01 | Office).                           |         |    |    |      |
|    |                                    |         |    |    |      |
| 43 | **CUSTOMER-SPECIFIED GROUPINGS OF  |         |    |    |      |
| 02 | DATABASES OR ONLINE FILES**        |         |    |    |      |
|    |                                    |         |    |    |      |
| 43 | **SPECIAL INTERFACE**              |         |    |    |      |
| 03 |                                    |         |    |    |      |
|    | **ACCESS TO THE CUSTOMER\'S OWN    |         |    |    |      |
| 44 | FILES**                            |         |    |    |      |
| 01 |                                    |         |    |    |      |
|    | **RESEARCH ASSISTANCE FROM         |         |    |    |      |
| 44 | VENDOR\'S SUBJECT/TECHNICAL        |         |    |    |      |
| 02 | EXPERTS**                          |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Searching                          |         |    |    |      |
|    |                                    |         |    |    |      |
|    | System use and troubleshooting     |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Translation                        |         |    |    |      |
|    |                                    |         |    |    |      |
|    | **DELIVERY**                       |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Regular - specify:                 |         |    |    |      |
|    |                                    |         |    |    |      |
|    | method - electronic, fax, regular  |         |    |    |      |
|    | mail, etc.                         |         |    |    |      |
|    |                                    |         |    |    |      |
|    | Rush - specify:                    |         |    |    |      |
|    |                                    |         |    |    |      |
|    | method - electronic, fax, regular  |         |    |    |      |
|    | mail, priority                     |         |    |    |      |
|    |                                    |         |    |    |      |
|    | mail, messenger, etc.              |         |    |    |      |
+----+------------------------------------+---------+----+----+------+

**C.1. INTRODUCTION**

**C.1.1. Background of the FEDLINK Program.** FEDLINK is a nationwide
interagency cooperative contracting program sponsored by the Library of
Congress (LC or the Library) through its Federal Library and Information
Center Committee (FLICC). FEDLINK offers federal libraries, information
centers and other federal activities information retrieval and library
support services to help them fulfill their crucial mission of keeping
the Government and the nation informed.

Acting as a servicing agency under the Economy Act, 31 U.S.C. 1535-36,
the Library uses its extensive knowledge of the information industry and
library operations to establish contractual agreements for commercial
library/information products and then makes these agreements available
to other federal offices. LC/FEDLINK contractual agreements are
established through formal procurement processes that meet the
requirements of the FAR.

In FY96 federal offices bought more than \$110 million dollars in
commercial off-the-shelf information services through FEDLINK. The
program\'s broad range of contracts includes: access to electronic
databases and other publications, document delivery, periodical
subscription services, acquisition of print materials from book
wholesalers and publishers, cataloging and physical processing of
library materials, and membership in bibliographic utilities (for
cataloging, resource sharing, interlibrary loan, and reference
services.) FEDLINK thus offers its 1,000 participating organizations
\"one stop shopping\" for their information and library support
requirements. Agencies with little experience with the information
industry can take advantage of LC\'s expertise and save considerable
time and expense in purchasing print and electronic publications and
library services.

LC/FEDLINK agreements are available to federal offices in the executive
branch (including the armed forces), the legislative branch, the
judicial branch, and independent agencies. In addition, contractors to
government agencies who are authorized to use federal sources of supply
are able to purchase through FEDLINK. Although the contracts meet the
standards demanded by librarians and other information professionals,
LC/FEDLINK users are not limited to libraries. Legal offices,
laboratories and information centers, analysts, scientists and other
end-users in federal agencies may acquire their electronic and print
publications through FEDLINK.

FEDLINK also provides fiscal support to members of the cooperative. When
establishing an interagency agreement (IAG) with LC to use FEDLINK
services, the member may choose to transfer funds to LC to pay invoices
for services ordered through the IAG. Under this \"transfer pay\"
option, the vendor sends invoices to FEDLINK, where FEDLINK Fiscal
Operations (FFO) staff examine them, pay the vendor electronically, and
send the member a statement of account with copies of the paid vendor
invoices. With transfer pay, the vendor only has to deal with one
government financial office and the member is relieved of the invoice
processing workload. Alternately, members may choose a direct
invoice/payment relationship with vendors. Terms for the transfer pay or
direct pay options, information on delivery orders and invoice
procedures are described in Section G of this solicitation.

FEDLINK contracting for computer-based services began in 1974 with a
delegation of procurement authority (DPA) from the General Services
Administration to LC. Both the Office of Management and Budget and the
General Accounting Office have encouraged the program\'s development and
use by federal agencies. In many ways, FEDLINK\'s simplified contracting
procedures and voluntary cooperative approach anticipated the recent
federal procurement reforms. Although a DPA is no longer necessary for
the program, the FEDLINK approach retains the benefits that come from
centralization and experience.

**C.1.2. Scope of this Procurement.** This solicitation is for
acquisition of or access to commercial off-the-shelf (COTS) electronic
information resources. The services of book jobbers and serials
subscription agents (even those who handle electronic serials and CD-ROM
titles) are covered under separate LC/FEDLINK solicitations and are not
the subject of this procurement. Products and services purchased under
this solicitation shall only be purchased for official Government use.
The solicitation is divided into four lots. Vendors must qualify under
either Lot 1 or Lot 2 in order to provide services under Lot 3 and/or
Lot 4. Briefly, the four lots are:

**(a) Lot 1 - Electronic Databases/Publications.** Lot 1 is the core of
this solicitation. It covers publishers and vendors who provide
commercial off‑the‑shelf electronic materials in many publication
formats: online database services, newsfeeds and current awareness
services, gateway services, electronic serials, and CD‑ROM and other
fixed electronic media.

**(b) Lot 2 - Document Delivery Services.** Under Lot 2 document
suppliers locate, retrieve and deliver copies of published and
unpublished materials in response to customers\' requests for specific
items. Timeliness is a key element of document delivery services.
Materials may be supplied in print or electronic form.

**(c) Lot 3 - Vendor Associated Publications.** Lot 3 is only open to
vendors who qualify under Lot 1 and/or Lot 2. Under Lot 3, publishers,
database vendors, or document suppliers may provide their own associated
publications in print, microform or other non-computerized formats.

**(d) Lot 4 - Specialized Electronic Publications and Research
Assistance.** Lot 4 is open only to vendors who qualify as electronic
database/publications vendors or document delivery suppliers under Lot 1
or Lot 2. Under Lot 4, firms may tailor their electronic publications
packages for individual customers. For example, a customer may request
that access for the agency be limited to a specific subset of the
databases available on a vendor\'s system, or that the vendor\'s
electronic publications be accessible via the agency\'s intranet.
Vendors may provide database searching, translations, and other research
assistance associated only with the electronic information resources
they offer under Lot 1 and/or Lot 2. Research assistance shall be priced
on a per-item basis, not an hourly basis (e.g., per search, per summary
report, per translation, etc.) Lot 4 products/services may be offered at
a standard price, or where necessary, may be described and negotiated
for individual customers by LC Contracts & Logistics (C&L).

This solicitation does not include the following services or products:
general or standard computer or telecommunications equipment; furniture
or supplies; database development or implementation for customers; or
personal services, such as on‑site reference/research staff; or military
parts inventory databases.

**C.1.3. About this Solicitation.** A glossary of FEDLINK-related terms
is included in Section C, the Statement of Work of this solicitation.
Procedures for establishing service and handling orders from transfer
pay and direct pay customers, invoice requirements, and invoice payment
terms are addressed in Section G - Contract Administration Data. In this
solicitation annual periods reflect the federal fiscal year (October 1
through September 30) unless otherwise noted. All prices shall be in US
dollars. Invoices and payments shall be in US dollars.

Detailed directions for the format of proposals are given in Section L -
Instructions, Conditions and Notices to Offerors. Through the proposal,
the vendor shall demonstrate understanding of the technical requirements
of the offered lot(s) and the capability to provide the services
offered. Vendors who qualify for the FEDLINK program will be those who
demonstrate a thorough understanding of the technical requirements of
the electronic information services described herein; who have the
required experience and facilities to provide efficient, quality
services; and whose prices represent a cost saving to the FEDLINK
membership.

**C.2. REQUIREMENTS APPLICABLE TO ALL LOTS**

**C.2.1. Customer Support Services and Products.** The vendor shall
provide customer support services and products described below.

**(a) Telephone Support.** The vendor shall provide telephone support
and troubleshooting. (1-800-number or local number)

**(b) Service Representative.** The vendor shall designate an individual
who is familiar with the terms of this agreement and the needs of
federal libraries and information centers to serve as a contact for
FEDLINK customers.

**(c) Documentation.** The vendor shall provide customers with complete
user documentation on the content and use of the products/systems
offered, e.g. manuals, reference guides, and database descriptions. The
vendor shall provide members with a minimum of one set of user
documentation - in print or electronic form - at no charge.

**(d) Usage Data.** So that customers may be able to analyze patterns in
their usage, vendors shall provide machine readable data about the
customer\'s use of their products/services. Computer-readable usage data
is required for vendors whose cumulative government sales through
FEDLINK exceed \$100,000. Vendors that are not able to meet this
requirement shall submit a written request for a waiver to the
LC/FEDLINK contracting officer. Usage data shall be provided on a
monthly basis.

\(1\) Format. Usage data may be provided via file transfer, e-mail,
diskette, tape or application ready format, such as Lotus Notes. To
facilitate management analysis, data manipulation, and reporting, the
data format should allow for easy import into a standard database
management or spreadsheet program, such as DBase, Paradox, FoxPro, Lotus
123, Quattro Pro, or Excel. A text description of the format and data
structure shall be included with the file.

\(2\) Required Fields. Usage data shall include session-specific data,
with the following minimum elements: vendor name; service, files,
databases, systems being searched; session date(s), time; FEDLINK ID;
system access ID (password, user ID, bill group); session billable
units - searches, displays, prints, etc.; session connect time -
database, telecommunications; session total charges.

**(e) Training.** The vendor may provide training at the customer\'s
site or at vendor facilities. Vendors that offer training shall supply a
course descriptions/catalog and a calendar to customers.

**(f) Software.** The vendor may offer software associated with the
vendor\'s system/products. Such software might include specialized
software for retrieval, manipulating search results, managing licenses,
tracking document delivery, etc., but not standard commercial word
processing or dbase software.

**(g) Product Installation.** The vendor may provide services to install
electronic publications/databases associated interfaces and fixed media
products as requested by the member (e.g. installing databases in LAN,
WAN or mainframe environments.) Installation shall be billed as a one
time flat fee, not on an hourly basis. **The vendor is not authorized to
provide equipment.**

**C.2.2. Orders and Delivery.** This section gives general requirements
for ordering and delivery of all products and services covered by this
solicitation, in both electronic and physical formats. Note the
distinction between \"delivery/purchase orders\" issued and/or approved
by LC Contracting officers and \"item orders\" placed by individual
customers.

After the LC contracting officer has issued a delivery order for a
transfer pay customer or authorized a purchase order for a direct pay
customer, the vendor may accept orders for individual items/services
covered by the authorized delivery/purchase order directly from the
customer. Item orders may be for physical products, electronic access,
or for other deliverables specified in this solicitation. The aggregate
of the customer\'s item orders may not exceed the value of the
customer\'s overall delivery/purchase order. To illustrate, after LC C&L
has issued a delivery order for document delivery service with an
authorized funding level of \$1,000, the customer may place orders for
individual documents directly with the vendor, and the vendor may fill
those orders so long as the aggregate of the customer\'s orders does not
exceed \$1,000 and the period covered by the delivery order has not
expired. The Contract Administration Data section of this solicitation
(Section G) details the process for establishing service with FEDLINK
customers.

**(a) General Order Characteristics.**

\(1\) Order Date. For all products/services covered by this
solicitation, the fiscal year of the order is governed by the date LC
C&L issues the delivery order to the vendor. For products/services
covered by an authorized delivery order, the date of an item order is
the date the customer places and the vendor accepts the item order - not
the date the vendor requests the material from its supplier, nor the
date the product/service is delivered to the customer.

\(2\) Item Order Transmission. The vendor shall accept and confirm item
orders within ten days and support item order cancellation via multiple
methods of communication, including electronic mail, fax, telephone, and
regular mail.

\(3\) Ordering Instructions for the Customer. On start‑up, the vendor
shall provide the customer with written instructions on how to place
orders through the vendor\'s system(s), along with any access
IDs/passwords or forms necessary to place orders.

\(4\) Order Placement. The customer may designate individuals who are
authorized to place item orders. In situations where end-users are able
to place orders themselves, the vendor is responsible for ensuring that
the end-user is covered by the customer\'s delivery order. Where
end-users are able to place orders *through* the vendor\'s system for
goods/services that are actually delivered and billed by a separate
company, the vendor shall notify the end-user if a separate arrangement
is necessary to receive goods/services from that other company. For
example, an online vendor must make it clear to end-users when they need
a separate account with a document delivery supplier, or separate
passwords to logon to an online service accessible through the vendor\'s
gateway. All orders placed through a vendor shall be billed through that
vendor.

**(b) Online Systems/Products.** See also Section F, Deliveries or
Performance.

\(1\) System Access IDs, User IDs, Passwords. The vendor, not the
FEDLINK office, shall be responsible for issuing and maintaining IDs
that are necessary to access its databases or other electronic
publications. This does not include IDs that may be required by the
customer\'s local system, telecommunications or Internet provider.
Customers\' system access IDs will not be billed to the FEDLINK office
itself, but shall be associated with individual customers as represented
by the customer\'s four-character FEDLINK ID. The vendor may assign IDs
to individual service users within a single FEDLINK customer account.
The vendor shall issue IDs for new customers or additional users
promptly.

\(2\) Canceling IDs. Upon member request, the vendor shall promptly
cancel individual IDs and terminate charges associated with continued
service for those IDs. Except when the customer\'s funding is exhausted,
the vendor shall not terminate IDs during the fiscal year without
advance notification. The vendor shall establish procedures for
customers to request and cancel IDs, and identify any restrictions on
use of IDs.

\(3\) Undelivered or Unacceptable Materials. The vendor shall provide a
way for customers to \"claim\" electronic files that are undelivered or
unacceptable, such as:

undelivered current awareness reports or electronic journal issues
normally distributed via e-mail;

files corrupted in transmission; or,

current awareness reports that do not match profile specifications.

**(c) Physical Items.** The following requirements apply to item orders
for fixed media publications, documents, print publications or other
physical items covered by this solicitation. See also Section F,
Deliveries or Performance.

\(1\) Fulfillment Time. The vendor shall specify a standard fulfillment
time for processing and delivery of all orders, including those shipped
directly from the publication/document source to the customer. The
vendor shall provide both regular and rush order service. So that
customer\'s funds are not committed indefinitely, all orders shall
either be filled or canceled within 120 days.

\(2\) Backorders. When authorized by the customer, the vendor may treat
difficult‑to‑acquire items as backorders. (see fulfillment time above)

\(3\) Cancellation. The vendor shall cancel orders which cannot be
filled within the specified time frames, unless upon mutual prior
agreement between the customer and the vendor the fulfillment period is
extended.

\(4\) Shipping. Physical items shall be shipped FOB destination by best
method as determined by the vendor to insure a timely delivery date. The
Government shall not be charged for shipping, except when the customer
has authorized a special delivery method. When the customer has
authorized delivery via Federal Express, overnight mail, messenger
service, registered mail, priority mail for overseas shipments, or other
such special delivery methods, the vendor may pass the shipping charge
through to the customer. Copies of actual charges shall be required upon
request.

\(5\) Replacing Physically Unsatisfactory Items. The vendor shall
replace, at no additional cost to the customer, any document or
publication the customer determines is physically unsatisfactory, except
when the material is flawed as a direct result of the customer\'s error.
Physically unsatisfactory material would include: an electronic file
that cannot be read or printed; a photocopy that is illegible,
over-reduced, improperly collated, or incomplete; a print publication
that is not new, is in poor condition, etc.

\(6\) Undelivered Items. The vendor is entirely responsible for
materials in transit, including delivery from a remote source. The
vendor shall immediately reissue undelivered items under \$10 in value
at no additional cost to the customer, and shall assist customers in
tracing undelivered items of greater value.

**C.2.3. Pricing and Discounts.** One of the major purposes of the
FEDLINK cooperative is to earn favorable rates for the federal libraries
and other offices that use information products by offering vendors:

centralized access to customers who purchase over \$60 million in
electronic information services annually;

centralized negotiations for contracts and licenses;

centralized invoicing, payment via electronic funds transfer, 30-day
payment turnarounds, and automatic payment of interest penalties when
due;

flexible pricing structures and the ability to offer price incentives to
individual customers; and,

expertise of FEDLINK contracting officers and program staff who are
knowledgeable about the information industry and committed to expanding
Government\'s effective use of commercial information resources.

It is important that pricing for electronic resources be clear and
understandable, so that FEDLINK members are able to compare similar
offerings from different vendors and select the products/services that
provide the best value for the government. Section B of this
solicitation has contract line item numbers (CLINs) for billable items
expressed in units defined by FEDLINK. The vendor shall record its
FEDLINK prices in section B, identify how the prices compare to
commercial prices, and certify that the offering does not include items
excluded from the FEDLINK program. All prices shall be in US dollars. A
vendor whose pricing does not fit the CLIN framework shall explain its
pricing model in clear terms. Key elements of the FEDLINK CLIN structure
are described below.

**(a) Transactional Pricing.** Section B has CLINs for the traditional
method of pricing online services - access to the system and usage of
its files expressed in hourly units, and search results priced in output
units, displays, prints, etc.

**(b) Subscription Pricing.** Subscriptions may be offered for online
services and electronic serials as well as for other fixed electronic
media and print publications. Vendors shall describe subscriptions in
terms of four elements: materials covered, subscriber, level of use of
the materials, and subscription period (i.e. what, for whom, how much
and for how long). Examples might be:

an agency purchases an institutional subscription for unlimited usage of
all files available on the vendor\'s database system for a period not to
exceed 12 months;

a consortium of federal laboratories subscribes to a chemistry-related
subset of files available on a system, for 1,000 hours per month for a
total of six months, with usage over 1,000 hours per month billed at
regular transactional rates;

a library that subscribes to the print and/or online version of a
publication purchases a three-year subscription to a CD‑ROM version of
the same material to be mounted on the library\'s LAN; or,

a service academy subscribes to an electronic journal for its faculty,
staff and students, all of whom shall access the journal via the
Internet from addresses within the same Internet domain.

\(1\) Usage Under a Subscription. A major purpose of subscription
pricing is to make costs predictable for the customer and to earn
discounts for advance payment of the subscription price. Therefore, the
subscription should cover all aspects of using the electronic
database/publication, including access, search, retrieval, display,
prints, etc. For online databases/publications, the vendor may assign
separate system access IDs for the subscription or may allow customers
to use their current system access IDs. Ideally, subscription IDs would
only allow usage up to the defined limit (hours, dollar value, etc.) of
the subscription; excess use would be blocked, or users would see a
notice that further usage would be charged regular transactional price
rates. Authorization to use the system in excess of subscription limits,
and thus incur additional charges, would be limited; authority to
override if funds are available might rest with the librarian, with
senior personnel, etc.

\(2\) Period. Subscriptions are ordered at the beginning of the
subscription period; the subscription period may cross fiscal years.
Subscriptions to online database services shall not exceed 12 months;
subscriptions to electronic serials, fixed media and print publications
may be for up to 36 months. Subscriptions to CD-ROM, magnetic tape, or
diskette publications shall be for annual periods. The vendor shall
specify how frequently updates will be issued (monthly, quarterly, etc.)
and shall adhere to the established update schedule. The base
subscription may be priced separately from updates in subsequent years,
back issues or retrospective files.

\(3\) Invoicing and Usage Reports. The vendor may invoice for the entire
subscription price when the order is placed, or may invoice on a regular
periodic basis. Because subscriptions are prepaid, they should earn
significant discounts for the government. Because a customer may have a
subscription that covers some usage (for certain users, certain files,
etc.) but may pay transactional prices for other usage, it is very
important that all usage associated with the subscription be charged to
the subscription and reported against it. Subscription invoices shall
reflect the fiscal year in which the subscription was ordered. Double
charging for usage by deducting from a subscription amount and charging
transactional fees is prohibited. For subscriptions to online electronic
publications, the vendor shall provide customers with a way to determine
how much usage there has been under the subscription.

\(4\) Cancellation and Refunds. When in the interest of the Government a
customer finds it necessary to cancel a subscription, a refund is due as
described below. The vendor shall refund the entire subscription price
to a customer who cancels a subscription before the print issues are
received, fixed media publication is installed, or online subscription
is accessed. For a customer who cancels an online subscription before it
is exhausted, the vendor shall refund any difference between the
subscription price and the \"open usage value\" of the basic FEDLINK
rate for the customer\'s actual usage as of the cancellation date. Thus,
for example, a customer who cancels a \$10,000 subscription after using
60 hours worth of a database with a basic FEDLINK rate of \$30 per hour
is entitled to a refund of \$8,200 (\$10,000 minus 60 hours @ \$30 per
hour.) In no case shall the Government be charged more than the
subscription amount authorized on the customer\'s delivery/purchase
order. The vendor is responsible for tracking subscription usage and
providing the information necessary to figure refund amounts. Vendor
must reimburse customer subscription price, if not used.

**(c) Block Pricing.** The vendor may price in blocks of units of time,
units of searches, documents to be delivered, etc. Vendors shall provide
customers with a way to determine how much of a block they purchased has
been used and how much remains.

**(d) Individual Items, Firm Orders.** Section B contains CLINs for the
many electronic information products/services that are purchased on a
firm order basis, e.g. CD-ROMs that are not serial publications, vendor
search software, documents, print publications, training, etc.

**(e) Customer-Specific Pricing.** The basic prices and discounts for
the commercial services covered by Lots 1, 2, and 3 shall be available
to all customers. In addition, vendors may offer special prices to
individual customers. The specialized electronic publications and
research services in Lot 4 may be priced on a fixed price basis, with
the same price offered to all customers, and/or may be described and
negotiated for individual customers by the contracting officer.

**(f) Discounts.** The potential volume of orders represented by the
FEDLINK cooperative and the benefits of centralizing and streamlining
procurement and payment activities should be the basis for discounts off
regular commercial rates. All prices and discounts shall be submitted to
the LC C&L for approval before being incorporated into the BOA and made
available to customers. Customers with substantially similar
requirements shall be offered the same prices and discounts.

\(1\) Basic FEDLINK Discount Rate. The basic discount for members of the
FEDLINK cooperative shall be made available to both transfer pay and
direct pay customers on an equal basis.

\(2\) Discounts Tied to Other Publications. Vendors may offer discounts
that are associated with a customer\'s purchase of print versions of
electronic publications, purchasing multiple copies, etc.

\(3\) Volume Discounts for Large Customers. Vendors may offer additional
discounts to individual customers who make large purchases. Vendors may
use the volume discount thresholds given in Section B (\$25,000,
\$50,000, \$100,000, and \$1,000,000) or may establish other thresholds
that shall apply to all large customers.

\(4\) Special Discounts. Vendors may offer introductory, trial-offer or
other special incentive discounts for FEDLINK customers. Special
discounts may be made available to all FEDLINK customers or may be
offered only to customers with particular requirements. Specialized
discounts shall be submitted to LC C&L for approval before being
incorporated into the BOA and made available.

**(g) Making Catalog/Price Lists Available to Customers.** The vendor
shall provide customers with a catalog of the products and services
available through FEDLINK. The catalog/listing shall include the
vendor\'s FEDLINK prices. The vendor shall also provide customers with
computerized access to its FEDLINK catalog/price list. Such a listing
might be available through the vendor\'s online database system,
published on the vendor\'s website, or through another system maintained
by the vendor. A vendor that is unable to post its FEDLINK
catalog/prices on a system of its own may provide FEDLINK with a
machine-readable version of the Schedule B information from this
solicitation. FEDLINK shall then work with the vendor to make the file
available to customers through the FLICC/FEDLINK website.

**C.2.4. Licensing.** Vendors frequently have license agreements for
their electronic databases/publications and software products. Some
licenses are for the vendor\'s proprietary products; other licenses
simply pass-through terms established by the original publisher.

FEDLINK contracting officers shall not sign license agreements for the
products/services the members acquire through LC/FEDLINK BOAs. The
products/services are used in the member agency and the licenses are
signed and enforced by the member agency itself. This means that
licenses shall be reviewed by the agency\'s attorneys, contracting
officers, or other appropriate officials. Licenses that are ill-suited
to federal customers are likely to have difficulty being approved.

Coming to a local understanding on a license agreement causes extra work
for both the agency and the vendor and usually causes delay in providing
the service to end-users. As a cooperative program, it is important to
FEDLINK that members\' local officials and vendors be spared the need to
negotiate the same license terms over and over again. It is also
important that all licenses associated with products/services available
through FEDLINK be suitable for federal government customers. Therefore,
for this procurement, FEDLINK plans to work closely with vendors to
negotiate the basic licenses that shall become part of this BOA.

Customers and vendors remain free to negotiate licenses separately; any
individual licenses thus negotiated must be added to this agreement.
Although added to the BOA, such individual licenses shall only pertain
to the customer for whom they were negotiated. Upon request, FEDLINK
shall assist vendors and FEDLINK customers in negotiating licenses to be
applied in their local environments.

Any inconsistencies between this BOA and the vendor\'s license terms
shall be resolved by order of precedence as stated in FAR 52.215-33.
Licenses presented when users logon to a system that instruct the user
to \"Click here to accept\" or otherwise interactively agree to a
standard non-FEDLINK license, do not supersede the terms of this
agreement and the FEDLINK-specific licenses incorporated herein.

Working with members, FEDLINK has identified common commercial license
terms that are likely to be unacceptable to local officials and terms
that are impractical for federal agencies to implement. In some areas,
members have been able to identify license terms they would prefer. In
all cases members need licenses that are clear, easy to understand and
easy to apply. To this end, FEDLINK license negotiations shall focus on
the three areas described below.

**(a) \"Legal Terms\".** The first area of concern involves terms that
make legal commitments about how the license shall be administered or
how disputes over use of the product shall be resolved. Because such
terms may easily conflict with federal statutes and FAR clauses, they
are scrutinized closely by local officials and are likely to be
problematic. For example, agreements which subject the Government to
indefinite or potentially unlimited liability contravene the
Anti-Deficiency Act. Other examples from this \"legal terms\" category
include: entire agreement clauses, methods of amending the license,
automatic subscription renewal, prompt payment requirements, payment of
taxes, contract termination, refunds, choice of law, and
indemnification.

FEDLINK requests that vendors adapt their commercial licenses for
FEDLINK customers by modifying the relevant clauses, by including a
special section for the federal market, or by prefacing the license with
language such as the following:

All of the terms and conditions set forth below are governed by the
language of the following FAR clauses: FAR 52.227-14, Commercial
Computer Software\--Restricted Rights; FAR 52.233-1, Disputes; FAR
52.249-2, Termination for the Convenience of the Government
(Fixed-Price); FAR 52.249-8, Default (Fixed-Price Supply and Service).
In the event any language in the terms and conditions of this license
conflict with the governing FAR clauses or other federal law, the FAR
clauses and federal law take precedence.

**(b) \"Library Terms\".** The second focus area, \"library terms,\"
involves terms that control how the customer is allowed to access and
use the product. From the vendors, members hope for flexible terms that
do not impose a heavy burden in managing or monitoring the way the
product or service is used. The basic library terms members are
concerned about and their preferred approaches and/or general
requirements are described below. Other issues may also be negotiated,
as necessary.

\(1\) Prohibiting installation on networks.

\- Problems include: requiring that single-user products be installed on
standalone workstations, prohibiting installations on wide area
networks, and prohibiting dial-up access by authorized users.

\- The modern federal library/information center needs to be able to
deliver electronic publications to its agency customers through agency
networks.

\(2\) Tying access to physical characteristics of the organization or
the library.

\- Problems include restricting access to a particular building or
\"site\", and limiting access to particular workstation or IP addresses.

\- Federal offices within the same organization are frequently spread
across different physical facilities. Agencies\' centralized
telecommunications facilities often do not provide for
workstation-specific connections to external systems. Access schemes
based on internet domains or other ways of defining the customer
organization as a whole are preferable to schemes tied to physical
factors.

\(3\) Calculating the number of users.

\- Figuring the user base according to the total staffing of the agency,
total users of an agency\'s network, or the total possible number of
library patrons tends to overstate the actual use of the publication.
Similarly, tying the user base calculation to the number of print or
standalone CD‑ROM subscriptions maintained doesn\'t fairly represent the
way the agency shall use the electronic publication.

\- Most libraries can fairly project how many people within the
library\'s customer base are likely to use the particular electronic
publication. Libraries can figure the number of users likely to be
logged onto a product at the same time (variously called
\"simultaneous\" or \"concurrent\" users). For CD-ROM systems, many
members have installed metering software that can limit the number of
users to the number specified in the license; online systems can also
block access by excess users. Reporting would allow the library to track
demand levels.

\(4\) Redistribution.

\- Prohibiting access for contractors or other individuals associated
with the agency, and prohibiting redistribution of search results within
the customer base is a problem.

\- Individuals legitimately associated with the agency must be able to
use the information resources the agency intends to provide for them.
Members agree that all usage within the defined customer base shall be
consistent with the copyright doctrine of fair use.

**(c) Pricing Terms.** The third area for negotiation involves terms
that relate directly to how the product is priced. Members recognize
that it is difficult to measure the potential \"circulation\" of an
electronic publication, the support it requires, and the impact it has
on its print counterpart. Nevertheless, price is a very important factor
in a federal library\'s decision whether to add a particular electronic
resource to the agency\'s collection. Pricing structures must be clear.

**C.3. SPECIFIC REQUIREMENTS**

**C.3.1. LOT 1 - ELECTRONIC DATABASES/PUBLICATIONS.** This lot covers
vendors and producers of commercial off‑the‑shelf publications that are
distributed electronically. These electronic materials come in a variety
of publication, record and access formats:

publication formats: databases, compilations, serials, monographs, etc.;

record formats: full-text, bibliographic citations, abstracts, directory
information, numerical data, images, multi-media, etc.; and,

physical/access formats: fixed-media formats mounted on the customer\'s
computers, online files mounted on the vendor\'s computers, or remote
system accessed through a gateway.

Vendors of electronic databases/publications typically make materials
available by formatting and indexing the data, providing a retrieval
language and interface, and distributing the publication online or in
fixed-media.

Vendors may be the producer/publisher of the materials or may establish
arrangements to distribute other publishers\' materials. In such cases,
the vendor shall be responsible for all copyright, licensing and royalty
arrangements for distribution of the publications. Vendors may offer
support services and products associated with their electronic offerings
as described in Section C.2. Vendors may establish license agreements
for the use of their electronic publications and associated software.
Any such licenses shall be developed for FEDLINK customers as described
in Section C.2., above. Systems that are available through dial access
must be accessible through the Government\'s FTS 2000 telecommunications
system as it becomes available in the customer\'s agency.

**C.3.1.1. Online Databases, Current Awareness and Gateways.**

**(a) Online.** Online vendors provide access, search and retrieval of
information from databases and other electronic publications installed
on a computer at the vendor\'s facility and made available through the
vendor\'s search interface. The system may be accessed and search
results delivered via the Internet/Web, dial-up telecommunications,
dedicated lines/ports or newsfeeds. Access is typically controlled
through passwords for individual users. Authorized users can search and
retrieve text on-demand, view records online and download or print items
in a variety of record formats. Online services may be priced by
transaction, by subscription or in blocks.

The vendor shall provide a description of its online services that
addresses:

the online databases/publications available - content, coverage,
currency, publisher, etc.;

how the system is accessed - Internet, dial-access, dedicated line,
etc.;

how access is controlled - passwords, cancellation, reactivation, etc.;

the search interface; and,

search results - format, delivery method, redistribution, etc.

**(b) Current Awareness.** Variously known as alerts, trackers, SDIs
(selective dissemination of information), or table of contents services,
current awareness services monitor electronic databases/publications and
report items that match a user-specific profile or search strategy.
Current awareness search results may be delivered to the user
electronically, by fax or in print. Current awareness services may be
priced by transaction, by subscription or in blocks.

Profiles may be specific to individuals, groups of associated users, or
may be predefined by the vendor. Examples would be: a scientist might
establish an alert for research on environmental toxins; an agency may
set up a regular search for citations to articles published by its
grantees; a librarian might subscribe to table of contents service for
journals used by library customers; a vendor might establish a standard
profile for updates on legislative or regulatory action on
telecommunications reform.

The vendor shall provide a description of its current awareness service
that addresses:

how the profile is established, changed, and terminated;

what electronic publications shall be searched;

how the current awareness search is run - frequency, etc.; and,

how search results are delivered - format, delivery method, frequency,
etc.

**(c) Gateways.** Gateway services provide centralized access to
multiple online systems by providing a communications link among
systems. Gateways may also provide a common interface or command
language and centralized administration and billing for use of the
remote systems. Systems accessed via the gateway and charges billed
through the gateway must fall within the scope of this solicitation.
Gateway services may be priced by transaction, by subscription or in
blocks.

The vendor shall provide a description of its gateway service that
addresses:

the systems that may be accessed through the vendor\'s gateway;

how the user searches in the remote system - interface, command
language, etc.;

how access to the remote system is controlled - passwords, etc;

what prices shall be charged FEDLINK customers by the remote system;
and,

how activity in the remote system shall be billed by the offeror.

**C.3.1.2. Electronic Serials.** This section of this solicitation is
targeted ONLY toward publishers who supply their own electronic serials
(e-serials) directly to subscribers or to consortia. Serials agents who
handle e-serials along with serials in other formats are covered by
different LC/FEDLINK solicitations and agreements and are not the
subject of this procurement.

Electronic serials are publications that typically include articles,
illustrations, and other materials that appear in an issue of a journal,
magazine or other periodical publication. E‑serials may be published
solely in electronic format or may be electronic versions of traditional
print periodicals. E‑serials frequently incorporate hyperlinks or
multi-media elements. They are usually provided on a subscription basis
to a defined group of users within an organization or to a consortium of
institutions, as described in Section C.2., above. Subscribers typically
receive issues through e-mail, or access them via the Web or other
Internet channels. The vendor shall provide for access to an archive or
back issues of the e-serial, by maintaining the files centrally or
allowing the subscriber to retain an archival copy. License terms for
use, redistribution, etc. of e-serials materials shall be developed for
FEDLINK customers as described in Section C.2., above.

The vendor shall provide a description of its e-serials that addresses:

access to the publication - software, communications, passwords, etc.;

the publication\'s format, content, coverage, and currency; and,

subscription features - subscriber base, usage level, period, etc.

**C.3.1.3. Fixed Media Databases - CD-ROM, Magnetic Tape, Diskette.**
Fixed media electronic databases/publications shall be physically
installed in the customer\'s facility, either on a standalone
workstation or in a networked environment. The software necessary to
access fixed media publications shall be provided as part of the
product. These publications may be purchased on a firm order,
continuation or subscription basis. For publications purchased on
subscription, the vendor shall specify procedures for handling regular
updates. The vendor shall identify procedures for disposition of
materials received under a canceled subscription. The vendor shall
identify how a customer who cancels a subscription is to dispose of
materials received under the subscription. License terms for use,
redistribution, etc. of fixed-media publications shall be developed for
FEDLINK customers as described in Section C.2., above.

The vendor shall provide a description of its fixed media publications
that addresses:

how the publication is accessed - software, hardware, network, links to
online, etc.;

the publication\'s format, content, coverage, and currency; or,

subscription features - subscriber, period, updates, retention, etc.

**C.3.2. LOT 2 - DOCUMENT DELIVERY SERVICES**

The document delivery service vendor shall provide machine-readable or
print copies of published and unpublished materials in response to
specific citation requests. Materials typically include journal and
newspaper articles, conference papers and proceedings, annual reports,
technical reports, dissertations and theses. Timely delivery of
requested materials is a critical component of document delivery
services. The vendor shall comply with US copyright law in providing all
materials. Interlibrary loan (where return of materials is expected),
records management services, or database creation services are **not**
appropriate under this solicitation. Refer to Section C.2., above, for
general requirements for customer service, ordering, delivery, pricing
and licensing.

**C.3.2.1 Resources.**

**(a) Source of Documents.** The vendor may retrieve or duplicate
documents from internal source files, such as journal issues held
in‑house in paper or machine readable form, or from external sources,
such as the original producer of the item. The vendor may retrieve
documents from remote online files in response to specific citation
requests from the customer. However, general online or Internet
searching at the customer\'s request is not covered under this lot.

**(b) Public Records Searching.** The vendor may retrieve official
legal, financial, or patent documents as requested by the customer. This
service shall include identification, acquisition, and delivery of the
official document. The vendor shall provide the customer with a
statement describing the currency, extent, and completeness of the
public record search.

**(c) Catalog of Material and/or Sources.** The vendor shall provide a
listing of documents and/or sources available, and shall identify vendor
specialties and unique resources available or accessible. The catalog
may be in print or electronic format. Vendors whose listing of available
documents/sources is in electronic format (e.g., an online database or
Internet/Web listing) should describe their catalog in the appropriate
section under Lot 1. Prices for access to the electronic catalog, if
any, should be given according to the CLINs developed for Lot 1 in
Section B of this solicitation.

**C.3.2.2 Ordering.** In addition to the general requirements for orders
described in Section C.2, above, the document delivery vendor shall
provide the order services described below.

**(a) Order Verification.** The customer shall verify citations before
placing document orders. In cases where more complete verification is
required, the customer may authorize the vendor to establish the
accuracy of the bibliographic component of the citation of a requested
item. The vendor may then assess a flat per item fee for verification.

**(b) Copyright Compliance.** All items shall be provided in accordance
with the provisions of U.S. Copyright Law.

\(1\) Royalty Fees. The vendor is required to pay all appropriate
royalty or copyright royalty fees for the use of the publications
provided before the documents are shipped. Such fees may be paid direct
to the copyright owner or to a reproduction rights organization. The
vendor may pass‑through royalty or copyright fees to the customer. The
customer shall be notified when a royalty or copyright fee is in excess
of \$20.00 and be given the opportunity to cancel the order.

\(2\) Copyright Compliance Notice. To enable the customer to identify
items purchased through the document service, items supplied by the
vendor shall carry the notice \"Document Delivery Service Item.\"

**(c) Order Cancellation.**

\(1\) By the Customer. The customer may cancel an order after placement
but before shipment. In such cases the vendor may assess a flat charge
for canceling the order. When the customer cancels an order due to late
delivery of the requested item, or unsatisfactory quality of the
document, the vendor may not assess a cancellation fee.

\(2\) By the Vendor. The vendor shall cancel orders which cannot be
filled within specified turnaround time. The vendor shall provide the
customer with a written notice of the cancellation. The notice shall be
supplied within five working days of the date the order is canceled, or
within five (5) working days of the date the vendor determines that a
timely, quality document cannot be supplied. No cancellation fee may be
assessed by the vendor for an order canceled by the vendor or the
vendor\'s agent.

**(d) Management Data/Reports.** To help the customer track and manage
its document delivery activity, the vendor may provide document delivery
service \"usage\" data in machine-readable or print format. The data
would include:

identification information: FEDLINK ID, ordering office, ship‑to address
or ID; and,

order information - fiscal year and date of the order, item, quantity,
list price, discount, service fee, copyright fee, special delivery fee,
extended price.

**C.3.2.3 Delivery.** Documents may be delivered electronically, by fax,
mail or special delivery. The vendor shall specify regular and rush
fulfillment times for processing and delivery of all orders, and shall
provide accurate and complete materials of satisfactory quality within
those timeframes regardless of the document\'s point of origin.

**C.3.3. LOT 3 - VENDOR ASSOCIATED PUBLICATIONS**

Vendors and publishers that offer electronic databases/publications
under Lot 1 may also provide commercial off‑the‑shelf print, video,
microform or multimedia publications associated with or derived **only**
from their own electronic offerings. Such publications might include:
the print version of the electronic material, index tools,
bibliographies, and analytical reports. The vendor shall provide a
catalog of available publications. Materials shall be ordered and
delivered as described in Section C.2., above. Book jobbers and serials
agents are covered by separate LC/FEDLINK solicitations and agreements
and are not the subject of this procurement.

**C.3.4. LOT 4 - SPECIALIZED ELECTRONIC PUBLICATIONS AND RESEARCH
ASSISTANCE**

Vendors that offer commercial electronic databases/publications or
document delivery services under Lot 1 or Lot 2 may also offer
individual customers specialized access to those publications and
research assistance from subject/technical experts. Customer-specific
offerings may be described and negotiated by the contracting office on
an individual basis. LC C&L may negotiate on behalf of transfer pay
customers and the agency\'s own contracting office shall negotiate for
direct pay customers. Specialized access/service negotiated by direct
pay customers\' contracting officers may only be made available to the
customer after it has been approved by LC C&L and added to the
LC/FEDLINK BOA (as described in Section G). Although added to the BOA,
customer-specific specialized offers need not be made available to all
FEDLINK customers.

**C.3.4.1. Specialized File Groupings.** The vendor may offer
specialized groupings of its existing online electronic
databases/publications. The vendor may establish predefined groupings
available to all customers, may have a predefined access and pricing
formula for picking and choosing among files, and/or may set up a
specific grouping as requested by particular customer. Customer-specific
grouping of files may be described and negotiated on an individual
basis. The vendor may:

limit access to the grouping through system programming, e.g. because
the customer wants to prevent usage that is not for official purposes;
and/or,

price a specific grouping of files together under a subscription, but
allow access to other files priced at transactional rates, e.g. to
facilitate users\' access to relevant materials on engineering without
preventing access to other materials.

**C.3.4.2. Access to the Customer\'s Own Files.** The vendor may provide
access and searching to electronic databases/publications that are
created and maintained by the customer and made available through the
vendor\'s system. This does not include custom database creation by the
vendor, nor editing or other maintenance of the customer\'s files by the
vendor\'s personnel. Access and searching of the customer\'s material
may be described and negotiated on an individual basis.

**C.3.4.3. Special Interface.** The vendor may prepare a special
interface to its electronic database/publication for a customer.
Customer-specific interfaces may be described and negotiated on an
individual basis. For example, the vendor may:

provide an access and search link between a customer\'s web-based
intranet and the vendor\'s online system;

develop ways to reformat database search results so that they are
accessible in the customer\'s internal system; or,

prepare a special menu on the vendor\'s system for the customer\'s
end-users to see when accessing the special grouping of files
established under C.3.4.1.

**C.3.4.4. Research Assistance from Vendor\'s Subject/Technical
Experts.** The vendor may provide subject and technical expertise to
customers in searching vendors\' own electronic resources, collating
search results, and translating materials. Research assistance might
include: helping an end-user formulate an efficient search in the
vendor\'s publication; or searching for current research on a topic
requested by the customer, collating search results, and preparing a
synthesis of findings. These services shall be described on a
fixed-price deliverables basis (e.g.., per search, per number of
resources accesses, per research report) not on an open-ended time and
materials basis. These services may be offered to all customers at
standard prices established in the BOA. For selected customer
requirements, services may be described and negotiated on an individual
basis. Under this solicitation, research assistance does **not** cover
on-site personal services such as staffing library reference desks,
**nor** long-term consultant projects.

**C.4. GLOSSARY**

**Agency** - See Member.

**Archive** - stored information intended as a permanent record to be
referred to at a later time.

**Backfile** - stored electronic file of older, non-current material e.g
back issues.

**Block Subscription** - unlimited usage for a specified period of time,
units of searches or documents to be delivered.

**Basic Ordering Agreement (BOA)** - procurement vehicle which defines
the terms, conditions and pricing for service from vendors. A delivery
order or purchase order issued against the BOA, not the BOA itself, is
the contract between the customer and the vendor.

**Contract Line Item Number (CLIN)** - numbering schema used to identify
price or cost elements of the statement of work.

**Consortium** - group of FEDLINK members acting together to purchase
goods/services.

**Commercial off-the-shelf (COTS)** - commercially developed, readily
available products and services.

**Delivery Order** - order placed by LC/C&L with the vendor for
goods/services for an authorized FEDLINK transfer pay customer that
authorizes service up to the customer\'s \"not to exceed\" amount.

**Direct Pay** - the member agency has a direct invoice/payment
relationship with vendor. LC authorizes the member to use an LC/FEDLINK
BOA and the member\'s local contracting officer issues purchase orders
via LC/FEDLINK.

**Discounts** - favorable terms for government customers, assuring lower
costs for commercial off-the-shelf information services and publication.
Vendors are encouraged to offer additional discounts for high volume
users, customer-specific incentive discounts for accounts above certain
specified thresholds, and any special discount offers.

**Document Delivery Services** - information services that locate,
retrieve and deliver published and unpublished materials in response to
customers\' requests for specific items.

**Delegation of Procurement Authority (DPA)** - General Services
Administration issued a DPA to FEDLINK to acquire electronic information
resources for member agencies. Under the new procurement rules a DPA is
no longer necessary for the FEDLINK program.

**E-serial** - a periodical or serial publication distributed in
electronic format.

**Economy Act** - 31 U.S.C. 1535 and 1536 established authority for a
federal agency to request another agency to provide goods or services or
contract for them on its behalf. LC acting as a servicing agency under
the Economy Act, contracts for commercial library/information products
and services.

**Electronic Funds Transfer (EFT)** - beginning FY97 FEDLINK vendors
shall be required to accept electronic payments for goods and services
rendered.

**Federal Acquisition Regulation (FAR)** - regulations governing federal
contracting. FAR 17.5 - Interagency Acquisitions Under the Economy Act,
provides specific guidance on determination requirements, ordering
procedures, and payment requirements of interagency services.

**Federal Library and Information Center Committee (FLICC)** - created
in 1965 by the joint action of the Library of Congress and the Bureau of
the Budget (currently the Office of Management and Budget) to advocate
federal library and information center policies and programs,
professional development and effective cooperative resource sharing.

**Federal Library and Information Network (FEDLINK)** - the nationwide
interagency cooperative contracting program sponsored by the Library of
Congress and FLICC which provides service contracts for commercial
information resources.

**Fixed Media** - electronic publications in CD-ROM, magnetic tape or
diskette formats.

**Gateway** - a database service provider that offers centralized
access, administration and billing to online database systems run by
other vendors.

**Interagency Agreement (IAG)** - establishes the terms of the service
relationship between LC/FEDLINK and member agencies. The IAG specifies
the period of the agreement, describes the services to be provided,
gives the terms for payment and cites the authority for the program.

**Internet** - world wide network of computer networks

**Intranet** - local internal networks through which commercial
information services and products may be provided to authorized end
users.

**Lots** - individual sections of the statement of work which describe
related but discrete services or products. Vendors must offer
information products and services described in lots 1 and/or 2 to be
qualified to provide any or all of the services described in the
optional lots 3 and 4.

**Member** - agencies participating in the FEDLINK program, also known
as customers. Members include agencies and individual offices from all
branches of the federal government and contractors to federal agencies.
A member/customer agency is designated by a unique four-character
FEDLINK ID.

**Newsfeeds** - a real time news source.

**Redistribution** - retrieval from current awareness services, document
delivery or other electronic information products can be electronically
delivered or forwarded to multiple recipients. Copyright royalty fees
are assessed and distributed by the information providers.

**Request for Proposal (RFP)** - a solicitation document that contains
the narrative description and specifications of the work to be done,
contract clauses, terms and conditions under which the work is to be
accomplished and supplies and services to be priced, instructions and
notices to offerors and evaluation factors for award.

**Selective Dissemination of Information (SDI)** - a current awareness
alerting service which automatically searches databases and retrieves
updated information based on user-specific profile.

**Statement of Work (SOW)** - the narrative text which defines the scope
of the work to be accomplished.

**Subscription Pricing** - a prepayment pricing plan that makes
library/information costs predictable. Products/services are described
in terms of the materials covered, the subscribers base, the level of
use of the materials and the subscription period.

**Telnet** - a program that provides Internet users remote access to
computers other than their own host computer.

**Transactional Pricing** - a \"pay as you go\" pricing plan based on
access to the system and usage of its files expressed in hourly units,
and search results priced in output units, displays, prints, etc.

**Transfer Pay Option** - FEDLINK members may choose to transfer funds
for services to LC and have FEDLINK\'s accounting service handle the
invoices, pay vendors electronically and send monthly statements of
account to members.

**Usage Data** - to facilitate management analysis, data manipulation,
and reporting vendors shall provide monthly machine readable data about
the customer\'s use of their products/services. Usage data may be
provided via file transfer, e-mail, diskette, tape or application ready
formats. Required fields are specified in Section C.2.1 d(2).

**Users** - a customer agency\'s current employees, on-site contractors,
or library patrons.

**SECTION E - INSPECTION AND ACCEPTANCE**

**E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE**

NOTICE: The following solicitation provisions and/or contract clauses
pertinent to this Section are hereby incorporated by reference:

**FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)**

**52.246-2 INSPECTION OF SUPPLIES - FIXED PRICE (AUG 1996)**

**52.246-4 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996)**

**SECTION F - DELIVERIES OR PERFORMANCE**

**F.1. TERMS OF BASIC ORDERING AGREEMENT (BOA).** The period of
performance of this Basic Ordering Agreement shall be from date of award
through September 30 of each fiscal year.

**F.2. OPTION TO EXTEND THE TERM OF THE BOA.** The Library reserves the
right to exercise an option to extend the term of this Basic Ordering
Agreement with the mutual consent of the Contractor and as may be in the
Library\'s best interest. The contracting officer shall provide written
preliminary notice of intent to extend at least 60 days prior to BOA
expiration, in accordance with FAR 52.217-9 and FAR 16.703. All option
year pricing will be negotiated.

**F.3. PLACE OF DELIVERY.** The place of delivery is F.O.B. destination
in accordance with FAR 52.247-34.

**F.4. SERVICE DEGRADATION CREDITS.**

**F.4.1. System Availability.**

\(a\) If the contractor\'s system (including search and retrieval
software, workstation software, database files, and Contractor\'s
connections to FTS-2000 network) remains inoperative or inaccessible as
a result of a malfunction or limitations in the Contractor\'s system,
due to no fault or negligence of the Government or due to no fault
external to the system, the Contractor shall grant a credit to the
Government in accordance with the following table. The \"Payment
Factor\" is applied against the total monthly charge for information
retrieval services.

  -----------------------------------------------------------------------
  **Total Downtime Hours (per Month)    **Payment Factor**
  Not Greater Than**                    
  ------------------------------------- ---------------------------------
  **5.0**                               **100.0%**

  **10.0**                              **90.0%**

  **15.0**                              **82.0%**

  **20.0**                              **75.0%**

  **25.0**                              **68.0%**

  **30.0**                              **62.0%**

  **35.0**                              **56.0%**

  **40.0**                              **50.0%**

  **45.0**                              **43.0%**

  **50.0**                              **37.0%**

  **55.0**                              **31.0%**

  **60.0**                              **25.0%**

  **65.0**                              **18.0%**

  **70.0**                              **12.0%**

  **75.0**                              **6.0%**

  **over 80.0**                         **0.0%**
  -----------------------------------------------------------------------

\(b\) Downtime will be measured on a monthly basis as follows:

\(1\) Where the Contractor\'s system is unavailable to all the
subscriber\'s users, downtime hours (or fractions thereof) occurring
during the period 8:00 A.M. through 12:00 Midnight, Eastern time, Monday
through Friday (excluding Federal Government holidays), shall be
computed as follows: each hour (or fraction thereof) of actual downtime
shall be multiplied by a factor of five (5) to determine the \"Total
Downtime Hours\".

\(2\) On a daily basis, where any individual subscriber is denied access
(e.g., blocked calls or busy signals) to the Contractor\'s system when
the system is operative (during the required \"availability\" time), one
(1) downtime hour shall be accumulated for each user denied access.

Total down time hours shall be the sum of paragraphs (1) and (2) above.

\(c\) If a payment factor of 0% to 90% is applied, such payment shall
not be construed to be a waiver of any rights the Government may have
pursuant to the \"Default\" clause (see Section I).

**F.5. (FAR 52.242-15) STOP-WORK ORDER. (AUG 1989)**

\(a\) The Contracting Officer may, at any time, by written order to the
Contractor, require the Contractor to stop all, or any part, of the work
called for by this contract for a period of 90 days after the order is
delivered to the Contractor, and for any further period to which the
parties may agree. The order shall be specifically identified as a
stop-work order issued under this clause. Upon receipt of the order, the
Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the
work covered by the order during the period of work stoppage. Within a
period of 90 days after a stop-work order is delivered to the
Contractor, or within any extension of that period to which the parties
shall have agreed, the Contracting Officer shall either -

\(1\) Cancel the stop-work order; or

\(2\) Terminate the work covered by the order as provided in the
Default, or the Termination for Convenience of the Government, clause of
this contract.

\(b\) If a stop-work order issued under this clause is canceled or the
period of the order or any extension thereof expires, the Contractor
shall resume work. The Contracting Officer shall make an equitable
adjustment in the delivery schedule or contract price, or both, and the
contract shall be modified, in writing, accordingly, if -

\(1\) The stop-work order results in an increase in the time required
for, or in the Contractor\'s cost properly allocable to, the performance
of any part of this contract; and

\(2\) The Contractor asserts its right to the adjustment within 30 days
after the end of the period of work stoppage; provided, that, if the
Contracting Officer decides the facts justify the action, the
Contracting Officer may receive and act upon a proposal submitted at any
time before final payment under this contract.

\(c\) If a stop-work order is not canceled and the work covered by the
order is terminated for the convenience of the Government, the
Contracting Officer shall allow reasonable costs resulting from the
stop-work order in arriving at the termination settlement.

\(d\) If a stop-work order is not canceled and the work covered by the
order is terminated for default, the Contracting Officer shall allow, by
equitable adjustment or otherwise, reasonable costs resulting from the
stop-work order.

**SECTION G - CONTRACT ADMINISTRATION DATA**

The following abbreviations and acronyms are used in this section and in
working with FEDLINK to administer LC/FEDLINK agreements:

BOA Basic Ordering Agreement FFO FEDLINK Fiscal Operations

C&L LC Contracts & Logistics FNO FEDLINK Network Operations

CBD Commerce Business Daily FSD LC Financial Services Directorate

COTR Contract Officer\'s Technical FY Fiscal Year

Representative IAG Interagency Agreement

DO Delivery Order (transfer pay) LC Library of Congress

FAR Federal Acquisition Regulation NTE Not to Exceed

PO Purchase Order (direct pay)

**G.1. LC/FEDLINK BASIC ORDERING AGREEMENTS.**

**G.1.1. Basic Ordering Agreements.** The contractual vehicle issued as
a result of this solicitation shall be a Basic Ordering Agreement (BOA)
pursuant to FAR 16.7 The BOA is a result of a public advertisement to
solicit vendors to provide database retrieval services necessary for the
members in the FEDLINK program BOAs are negotiated to achieve the lowest
possible price and most favorable terms and conditions using the
procedures followed by the Library of Congress. Vendor sales volume is
considered to be an important element to achieve maximum discounts in
each BOA.

**G.1.2. Modification Instructions.**

**(a) Addition of Services and/or Changes to BOA.** For the life of the
BOA, the vendor shall offer no services other than those specified in
this BOA unless specific application is made to LC C&L to modify this
BOA to incorporate additional services and/or changes. Any new services
or changes which are approved by the LC Contracting Officer shall be
officially added to the BOA by modification. Submit requests for
approval to modify the BOA to:

The Library of Congress

Contracts & Logistics Services

Attn: FEDLINK

1701 Brightseat Road

Landover, MD 20785-3799

**(b) Constant Pricing and Discount.** The vendor shall maintain
constant pricing and discount schedules under this BOA for the period
from date of award through September 30 of each fiscal year.

**G.1.3. Correspondence with FEDLINK Members.** Any vendor
correspondence, announcements, notification of offering, etc. that
reference services offered through the LC/FEDLINK BOA shall be submitted
to LC/FEDLINK for approval. Submit correspondence, prior to release, for
approval to:

FEDLINK Fiscal Operations

Attn: Vendor Services Coordinator

The Library of Congress

101 Independence Ave., S.E.

Washington, D.C. 20540-4935

**G.2. MEMBERS\' USE OF THE FEDLINK PROGRAM.**

**G.2.1. FEDLINK Services.** The FEDLINK program provides both
contracting and accounting support to federal agencies and organizations
authorized to use federal sources of supply. Such offices are termed
\"members\" of FEDLINK. LC/FEDLINK charges members a fee for
participating in FEDLINK.

**G.2.2. Registration.** Members indicate their intent to use LC/FEDLINK
BOAs, choose whether they intend to transfer service dollars to LC, and
establish the funding level for their services by submitting an annual
FEDLINK registration form. Prospective members may register any time
during the fiscal year until a cutoff date specified by FEDLINK.

**G.2.3. Interagency Agreements.** LC/FEDLINK initiates an Interagency
Agreement (IAG) between LC and the member agency for services and
funding as indicated on the registration form. After the agency signs
and returns the IAG, the LC Financial Services Directorate (LC/FSD)
invoices the agency for the funds obligated to LC and LC/C&L issues
official delivery orders/authorizations to the vendors listed on the IAG
in the amounts specified on the IAG. Upon receipt of the delivery
order/authorization the vendor may initiate service for the member.
Members may request amendments to their IAGs during the year (until a
cutoff date specified by FEDLINK), and thus may add or delete services
and/or change funding levels. LC/C&L shall issues delivery order
modifications accordingly.

**G.2.4. Copy of BOA.** Upon written request of the member or the
member\'s authorized representative, the vendor shall provide a member
who uses the vendor\'s services with at least one copy of the vendor\'s
current LC/FEDLINK BOA. BOA copies supplied shall be identical to the
signed original.

**G.2.5. Service Options.**

**(a) Transfer Pay.** Under the transfer pay option, a member transfers
both FEDLINK administrative fees and estimated annual service dollars to
LC via the signed IAG. On behalf of the member LC/C&L issues a delivery
order to the vendor in the amount specified on the IAG. After receiving
the delivery order, the vendor provides service to the member and
submits the member\'s invoices to FEDLINK. FEDLINK reviews the invoices,
rejects improper ones, and pays acceptable ones from the member\'s
account. FEDLINK sends the member copies of rejected invoices, copies of
all paid invoices, and a regular account statement. The member reviews
the invoices and reports any irregularities to FEDLINK, who resolves
them with the vendor. Transfer pay processes are described in detail
below.

**(b) Direct Pay.** Under the direct pay option, a member transfers
FEDLINK administrative fees to LC and receives authorization to use an
LC/FEDLINK BOA, but does not transfer service dollars to LC. Instead,
the member generates a local purchase order made out to the vendor and
returns both the signed IAG and the purchase order to LC. When the
signed IAG and purchase order are received, LC/C&L generates an
authorization to provide service under the LC/FEDLINK BOA and forwards
the authorization and the member\'s purchase order to the vendor. The
vendor provides service and invoices the member directly against the
local purchase order. Copies of purchase order modifications must also
be forwarded to the vendor through LC/C&L. Direct pay processes are
described in detail below.

**(c) Vendor Option.** The vendor is required to offer the transfer pay
option to FEDLINK members. The vendor is not required to make services
available under the direct pay option.

**G.3. TRANSFER PAY ACCOUNTS.**

**G.3.1. Initiating Transfer Pay Service.**

**(a) Delivery Order.** LC/C&L issues a delivery order to the vendor for
each FEDLINK member using the vendor\'s service in the transfer pay mode
under the LC/FEDLINK BOA. LC/C&L may also issue delivery order
modifications that reflect amendments to members\' IAGs - to change
services or adjust funding levels, for example. Upon receipt of the
official LC delivery order the vendor may begin service for the member
under the terms of the current BOA. The vendor shall not begin, renew,
cancel, or convert to the LC/FEDLINK BOA any service for any FEDLINK
member until a delivery order for that member for that service for the
current fiscal year has been received. The vendor shall not provide
services to the member in excess of the \"not to exceed\" (NTE) dollar
amount indicated on the original delivery order or as amended by any
delivery order modification. The Government is not liable for services
or products provided which exceed the NTE dollar amount. Authority to
provide service under an LC delivery order expires on September 30, 1998
and each subsequent September 30 for each option year exercised.

**(b) Order Acceptance and Notification.** Within ten working days of
receipt of delivery order from LC/C&L, the vendor shall inform FEDLINK
Fiscal Operations (FFO) in writing of any account identification or user
identification the vendor has assigned to the member. This notification
indicates acceptance of the order. Upon accepting the order, the vendor
shall contact the member immediately to begin service. If the vendor
refuses to accept an order, the refusal shall be noted on the delivery
order and the delivery order returned to LC/C&L within ten days. Send
member identification to the following address:

FEDLINK Fiscal Operations

ATTN: Vendor Services Coordinator

The Library of Congress

101 Independence Ave., S.E.

Washington, DC 20540-4935

**(c) Member Identification.** FEDLINK assigns a unique four-character
FEDLINK ID to each member. After receiving the delivery order, **all**
vendor correspondence and oral communications with FEDLINK regarding
members shall identify the member by the FEDLINK ID and delivery order
number for the member as indicated on the delivery order. The vendor may
also assign its own account numbers, user IDs or other identifiers to
members, but may not use these identifications instead of the FEDLINK
ID.

**G.3.2. General Invoice Instructions.** FEDLINK\'s transfer pay
accounting service is intended to help FEDLINK members manage the
Government funds entrusted to them legally, efficiently, and
effectively. FEDLINK simplifies processing and achieves economies of
scale for both members and vendors. But with centralized, third party
processing there can be delay in reporting to the customer. Therefore,
it is important that the vendor cooperate with FFO to ensure that
invoices, usage reports, credits, and refunds are submitted promptly,
are complete and accurate.

An invoice is the vendor\'s bill or written request for payment under
the delivery order for supplies delivered or services performed. The
vendor shall prepare invoices and submit them to FFO for review and
processing. FFO will forward approved invoices to LC/FSD for payment.
All proper invoices (except summary invoices) and all detailed usage
reports shall include the information specified below and be formatted
as specified below. Invoices that do not meet these specifications are
defective. FFO will reject them and return them to the vendor without
payment. Invoices for products/services that exceed the funding level
authorized on the delivery order will be rejected for insufficient funds
and returned to the vendor without payment. FEDLINK will not make
partial payments to accommodate member funding levels. Rejected invoices
will be accompanied by a form indicating the reason for rejection. The
vendor shall promptly resubmit the invoice when the condition(s) causing
the rejection have been corrected.

**G.3.3. Invoice Information.** The vendor shall supply the following
information on all invoices:

**(a) Invoice Data Elements.**

\(1\) Vendor identification:

Two-character FEDLINK Service ID assigned to the vendor.

Name and address of the vendor.

Vendor official to whom payment is issued.

Contact information for person to be notified in event of defective
invoice.

\(2\) Member identification:

FEDLINK ID

Name and address of agency using service.

\(3\) Order information:

Invoice number.

Invoice date in mm/dd/yy format.

Order date or period of performance in mm/dd/yy format.

Contract line item number, where practicable, or descriptive information
sufficient to identify Schedule B item which corresponds to invoiced
item.

Description, quantity, unit, unit price, and extended price of supplies
delivered or services performed.

Discount applicable to individual FEDLINK members, either by line item
or against the invoice total, as appropriate.

Any prompt payment discount.

Any other information or documentation required by other specific
requirements elsewhere in the BOA (such as evidence of shipment).

**(b) Invoice Number.** Individual invoices shall have unique numbers.
Any invoice (including credit invoices) with a number which duplicates
another invoice\'s number is defective and will be rejected.

**(c) Fiscal Year of the Invoice.** An invoice reflects individual
items/services ordered by the customer in accordance with an authorized
delivery order. The fiscal year to which an invoice must be charged is
governed by the date of the delivery order, not by the vendor\'s invoice
date. Thus, items ordered on September 30th against a current delivery
order will be charged to the current fiscal year, even though they may
not be delivered and invoiced until after the next fiscal year has
begun. It is therefore extremely important that the order date be
clearly identified on the invoice and that it correctly reflect the
fiscal year with which the particular item orders are associated.
Invoices for subscriptions shall be clearly distinguishable from reports
of usage under the subscription (for which no additional payment is
due.) The vendor shall not combine charges from separate fiscal years on
a single invoice.

**(d) Discounts.** Discounts earned by individual customers shall be
calculated on the individual invoice or institution detail for the
FEDLINK member. FFO is not responsible for any recalculations to
distribute discounts due individual customers. Prompt payment discount
options approved in the BOA shall be specified on invoices. The option
to take a prompt payment discount shall be exercised at the
Government\'s option.

**G.3.4. Invoice Types.**

**(a) Individual Invoices.** The vendor shall supply a separate invoice
for each FEDLINK customer as represented by a FEDLINK ID. The vendor
shall clearly distinguish between an invoice for a subscription for
which payment is due from a report of usage under the subscription (for
which no payment is due.)

**(b) Summary Invoices.** The vendor may submit a summary invoice with
line items for each FEDLINK customer. Summary invoices must be supported
by customer-specific detail that enables FFO to review the charges and
confirm the amount due from each customer and enables the customer to
confirm that goods/services have been received and that the charges are
accurate.

**(c) Usage Detail.** The vendor shall provide detailed information that
allows the customer to track use of the vendor\'s system. Such data
enables the customer to charge back to agency units for whom access is
being administered centrally, to monitor activity levels under a
subscription pricing arrangement, or otherwise to promote effective use
of the vendor\'s products/services. This data shall be provided in
computer-readable form as described in Section C.2.1.(d), or in print
form, as appropriate. Computer-readable usage data supplements, but does
not replace, invoice information. FEDLINK is working towards electronic
invoicing, with its attendant security requirements, as described below.
The vendor may provide computer-readable usage data on diskette or,
preferably, through Internet file transfer protocol.

**(d) Refunds, Credits or Other Adjustments.** All invoice adjustments
for transfer pay customers shall be processed through FFO. FFO shall
determine whether a credit to the member\'s account is acceptable or
whether a refund is required. Where credits are acceptable, the vendor
shall issue separate credit invoices for all accrued credit on an
individual member\'s account and shall indicate on the credit the
information specified above, plus the following: reference to the
original invoice number, original order date, description of credit,
credit total. Invoice adjustments shall have a unique invoice number;
the invoice number of the original invoice being adjusted shall not be
re-used. Where refunds are required, the vendor shall promptly remit
amounts due.

**(e) Duplicate Invoices.** The vendor shall certify that it has not
already received payment for duplicate invoices submitted as
replacements for original invoices as follows:

Duplicate Original

Payment Not Received

Signed \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Date \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**(f) Resubmitted Invoices.** The vendor shall promptly resubmit a
rejected invoice when the condition(s) causing the rejection have been
corrected. The vendor shall resubmit the original invoice and shall
clearly identify that the invoice is a resubmission for payment.

**(g) Electronic Invoicing.** As FEDLINK expands the capabilities of its
automated accounting system, it may be possible to accept invoice data
electronically, on diskette or via Internet file transfer. If the vendor
wishes to provide invoice data in computer-readable formats, it should
supply FEDLINK with a sample file for evaluation.

**G.3.5. Invoice Submission.**

**(a) Promptness.** The vendor shall invoice FEDLINK promptly after
providing authorized service to the member. Receiving prompt, current
financial data to help them manage the information services they provide
their agencies is very important to FEDLINK members. Withholding
invoices for authorized users (especially at the beginning of the fiscal
year) is not acceptable.

**(b) Frequency.** The vendor shall invoice FEDLINK on a regular cycle.

**(c) Sort Order.** The vendor shall deliver invoices sorted first by
fiscal year, then alphabetically by FEDLINK ID. Mixing invoices for
different fiscal years, sorting by invoice number, user ID, or other
data element slows FFO processing and is not acceptable.

**(d) Number of Copies.** For each FEDLINK transfer pay customer, the
vendor shall provide FFO not less than one original **and** one copy of
each invoice **and** not less than one original and one copy of each
detailed usage report (in support of the invoice).

**(e) Physical Format.** Individual invoice sets shall be attached so
that all copies and/or pages of the original invoice remain contiguous.
If the vendor supplies photocopies of any pages (e.g., to supplement a
multi-part invoice), then all invoice photocopies shall be attached to
the original invoice. Invoices printed on continuous paper sets shall be
stripped of letter edge perforation guides. Invoices shall be stripped
of any interleaved carbon inserts.

**(f) Invoice Address.** The vendor shall submit invoices to the
following address:

FEDLINK Fiscal Operations

ATTN: Invoice Processing

The Library of Congress

101 Independence Ave. S.E.

Washington, DC 20540-4935

**G.3.6. Invoice Review and Payment.** For purposes of this clause,
\"invoice payment\" means a Government disbursement of monies to a
vendor under a contract or other authorization for supplies or services
accepted by the Government. This includes payments for partial
deliveries that have been accepted by the Government and final costs or
fee payments where amounts owed have been settled between the Government
and the vendor. Payment shall be considered as being made on the day a
check is dated or an electronic funds transfer is made. All days
referred to in this clause are calendar days. The designated billing
office for transfer pay accounts is LC/FEDLINK.

**(a) Return of Improper Invoices.** If the invoice does not comply with
requirements herein, then the vendor shall be notified of the defect
within 15 days after receipt of the invoice at the designated billing
office. Untimely notification by the Government shall be taken into
account in the computation of any interest penalty owed the vendor in
the manner described in subparagraph G.3.7 of this clause. Rejected
invoices shall be accompanied by a form indicating the reason for the
rejection and may be resubmitted when the condition(s) causing the
rejection is corrected.

**(b) Invoice Adjustments.** The Government may adjust invoices to
remove charges not valid and not payable under this BOA, such as line
items for excluded services, sales tax, freight charges, and prior month
billing. FEDLINK will not make partial payments to accommodate member
funding levels.

**(c) Payment Due Date.** The due date for making invoice payments shall
be the later of the following two events:

\(1\) The 30th calendar day after the designated billing office has
received a proper invoice from the vendor. If the payment due date falls
on a weekend or holiday, payment will be made on the following business
day.

\(2\) The 30th day after Government acceptance of supplies delivered or
services performed by the vendor. On a final invoice where the payment
amount is subject to contract settlement actions, acceptance shall be
deemed to have occurred on the effective date of the contract
settlement. However, if the designated billing office fails to annotate
the invoice with the actual date of receipt, the invoice payment due
date shall be deemed to be the 30th day after the date the vendor\'s
invoice is dated, provided a proper invoice is received and there is no
disagreement over quantity, quality, or vendor compliance with contract
requirements.

**(d) Electronic Funds Transfer (EFT)** (*FAR 52.232-33, AUG 1996*). In
accordance with the Debt Collection Improvement Act, all FEDLINK payment
to vendors shall be made via electronic funds transfer (EFT). The vendor
shall complete the \"Vendor Survey Form\" obtained from LC C&L to
provide the information necessary to transmit payments to the vendor\'s
financial institution. Payment shall be considered as being made on the
effective date of the EFT.

**(e) Remittance Advice.** FFO shall provide the vendor contact
identified in this BOA with a remittance advice that details the
invoices for which payment covered by LC/FEDLINK payments. Currently,
FFO faxes the remittance advice to the vendor\'s Accounts Receivable
contact a few days before the EFT payment is completed. The vendor
should use the remittance advice to update its accounts receivable
records.

**G.3.7. Interest Penalty Payments.**

**(a) Conditions for Interest Payment.** An interest penalty shall be
paid automatically by the designated payment office, without request
from the vendor, if payment is not made by the due date and the
conditions listed in this clause are met, if applicable. An interest
penalty shall not be paid on agreements issued to foreign vendors
outside the United States for work performed outside the United States.
Conditions for interest payments are:

\(1\) A proper invoice was received by the designated billing office.

\(2\) A receiving report or other Government documentation authorizing
payment was processed and there was no disagreement over quantity,
quality, or vendor compliance with any contract term or condition.

\(3\) In the case of final invoice for any balance of funds due the
vendor for supplies delivered or services performed, the amount was not
subject to further contract settlement actions between the Government
and the vendor.

**(b) Interest Rate.** The interest penalty shall be at the rate
established by the Secretary of the Treasury under section 12 of the
Contract Disputes Act of 1978 (*41 USC 611*) that is in effect on the
day after the due date, except where the interest penalty is prescribed
by other governmental authority. This rate is referred to as the
\"Renegotiation Board Interest Rate,\" and is published in the *Federal
Register* semiannually on or about January 1 and July 1. The interest
penalty shall accrue daily on the invoice principal payment amount
approved by the Government and shall be compounded in 30-day increments
through the payment date, with the first 30-day period beginning the
first day after the due date. That is, interest accrued at the end of
any 30-day period shall be added to the approved invoice principal
payment amount and be subject to interest penalties if not paid in the
succeeding 30-day period. If the designated billing office failed to
notify the vendor of a defective invoice within the periods prescribed
above, then the due date on the corrected invoice shall be adjusted by
subtracting from that date the number of days taken beyond the
prescribed notification of defects period, as set out below. Any
interest penalty owed the vendor shall be based on the adjusted due
date. Adjustments shall be made by the designated payment office for
errors in calculating interest penalties, if requested by the vendor.

**(c) Acceptance for Interest Purposes.** For the sole purpose of
computing an interest penalty that might be due the vendor, Government
acceptance shall be deemed to have occurred constructively on the 15th
day (unless otherwise specified in the agreement) after the vendor
delivered the supplies or performed the services in accordance with the
terms and conditions of the agreement, unless there is a disagreement
over quantity, quality, or vendor compliance with a contract provision.
In the event that actual acceptance occurs within the constructive
acceptance period, the determination of an interest penalty shall be
based on the actual date of acceptance. The constructive acceptance
requirement does not, however, compel Government officials to accept
supplies or services, perform contract administration functions, or make
payment prior to fulfilling their responsibilities.

**(d) Periods Not Subject to Interest.** The following periods of time
shall not be included in the determination of an interest penalty:

\(1\) The period taken to notify the vendor of defects in invoices
submitted to the Government, but this shall not exceed 15 days.

\(2\) The period between the defects notice and resubmission of the
corrected invoice by the vendor.

\(3\) For incorrect EFT information, in accordance with the EFT clause
of this agreement.

\(4\) Interest penalties shall not continue to accrue after the filing
of a claim for such penalties under the FAR clause at 52.233-1,
Disputes, or for more than one year. Interest penalties of less than
\$1.00 need not be paid.

\(5\) Interest penalties are not required on payment delays due to
disagreement between the Government and vendor over the payment amount
or other issues involving contract compliance or the amounts temporarily
withheld or retained in accordance with the terms of the contract.
Claims involving disputes, and any interest that may be payable, shall
be resolved in accordance with the FAR clause at 52.233-1, Disputes, as
amended by the Library.

**(e) Interest on Discounts Taken Improperly.** An interest penalty
shall also be paid automatically by the designated payment office
without request from the vendor, if a discount for prompt payment is
taken improperly. The interest penalty shall be calculated as described
above on the amount of discount taken for the period beginning with the
first day after the end of the discount period through the date when
payment is made to the vendor, if the underpayment is not corrected
within 15 days of the expiration of the discount period.

**G.3.8. Contract Financing Payments.**

\(a\) For purposes of this clause, \"contract financing payment\" means
a Government disbursement of monies to a vendor under contract clause or
other authorization prior to acceptance of supplies or services by the
Government.

\(b\) For contracts that provide for contract financing, requests for
payment shall be submitted to the designated billing office as specified
in this contract or as directed by the contracting officer. Contract
financing payments shall be made on the 30th day after receipt of a
proper contract financing request by the designated billing office. In
the event that an audit or other review of a specific financing request
is required to ensure compliance with the terms and conditions of the
contract, the designated payment office is not compelled to make payment
on this date.

\(c\) For advance payments, loans, or other arrangements that do not
involve recurrent submissions of contract financing requirements,
payment shall be made in accordance with the corresponding contract
terms or as directed by the contracting officer.

\(d\) Contract financing payments shall not be assessed an interest
penalty for payment delays.

**G.4. DIRECT PAY ACCOUNTS.**

**G.4.1. Initiating Direct Pay Service.**

**(a) Authorization.** LC/C&L shall issue to the vendor an authorization
for each FEDLINK member using the vendor\'s service in the direct pay
mode under the LC/FEDLINK BOA. The authorization indicates that the
member is authorized to use the LC/FEDLINK BOA during the current fiscal
year.

**(b) Purchase Order from Member.** Members shall issue a local purchase
order through LC/C&L to the vendor. The purchase order shall reference
the LC/FEDLINK BOA number and the member\'s FEDLINK ID and shall
indicate purchase order funding level. LC/C&L will forward the member\'s
purchase order to the vendor through FFO by LC/C&L concurrent with the
issuance of the LC/FEDLINK authorization. Purchase order modifications
shall also be forwarded to the vendor through LC/C&L.

**(c) Beginning Service.** The vendor shall not begin, renew, or convert
to the LC/FEDLINK BOA any service for any FEDLINK member until an LC
authorization and local purchase order for that member for that service
for the current fiscal year have been received. The vendor shall contact
the member to begin service immediately upon receiving and accepting the
member\'s purchase order and LC authorization. Subsequently, the vendor
shall invoice the member directly against the local purchase order.

**(d) Member Identification.** After receiving the LC authorization and
local purchase order, all vendor correspondence with FEDLINK regarding
the member shall identify the member by the FEDLINK ID and control
number as indicated on LC authorization.

**G.4.2. Invoice Payment for Direct Pay Customers.** The vendor shall
invoice members directly against their local purchase orders. LC/FEDLINK
shall not process invoices for Direct Pay customers.

**G.5. FEDLINK SERVICES TO VENDORS.**

**G.5.1. Publicity.** LC/FEDLINK shall inform FEDLINK members about the
services available under the program. Currently, the FLICC/FEDLINK World
Wide Web site has a section devoted to services available to FEDLINK
that includes brief descriptions of the products and services offered by
FEDLINK vendors, vendor contact information, and active links to vendor
e-mail and websites. The vendor is invited to submit its contact and
link information for inclusion in this web-based FEDLINK services
catalog.

**G.5.2. Mailing Lists.** A mailing list of FEDLINK members can be
provided to the vendor upon written request to the address below. The
vendor shall pay for costs associated with providing the FEDLINK mailing
list.

The Library of Congress

Chief, Office Systems Services

Madison Bldg, Rm 612

101 Independence Ave., S.E.

Washington, DC 20540-9440

**SECTION H - SPECIAL CONTRACT REQUIREMENTS**

**H.1. CONDUCT OF WORK.**

A Contracting Officer\'s Technical Representative (COTR) may be
designated to represent the Contracting Officer for the purpose of
coordinating with the vendor in administering the technical aspects of
performance for a particular user\'s account. The COTR may issue written
or oral instructions to fill in details in the scope of work set forth
in this contract via the contracting officer. The COTR is **not**
authorized, however, to make any changes which affect the contract
amount, terms and conditions. The Contracting Officer is the **only**
party authorized to bind the Library of Congress.

**H.2. REPORTING REQUIREMENTS.**

**H.2.1. QUARTERLY SUMMARY OF ALL USER ACTIVITY.**

**H.2.1.1. Report.** The vendor shall submit quarterly the agency name
and total dollars obligated for the services provided in this contract.
The vendor may use the FEDLINK Quarterly Summary Report Form as attached
or develop a computerized report as long as it provides the information
identified below. Reports in machine-readable form are encouraged. To
facilitate FEDLINK reporting of usage, the report shall be sorted
according to payment option (direct and transfer) customer and shall
provide the following information:

Reporting period - fiscal year, months

Agency name

IAG number

FEDLINK ID

Current quarterly dollars expended for each customer

Fiscal year cumulative dollars expended

Payment option - transfer or direct

**H.2.1.2. Deadline.** This report shall be received in the Contracts
and Logistics Office within thirty (30) calendar days after the end of
the particular reporting fiscal year quarter.

**H.2.1.3. Failure.** Failure on the part of the vendor to comply with
this requirement shall constitute an \"incomplete package\" for
invoicing purposes and no payment shall be made until the report is
received.

**H.3. USE OF LIBRARY OF CONGRESS NAME OR CONTRACTUAL RELATIONSHIP IN
ADVERTISING.** The vendor agrees not to refer to awards from or
contracts with the Library in commercial advertising in such a manner as
to state or imply that the product or service provided is endorsed or
preferred by the Library or is superior to other products or services.
The vendor also agrees not to distribute or release any information
which states or implies that the Library endorses, uses, or distributes
the vendor\'s product or service.

**H.4. NEWS RELEASES.** News releases pertaining to this contract shall
not be made without Library approval, as appropriate, and then only upon
written approval received from the contracting officer.

**H.5. OPTIONS.**

**H.5.1.** This contract is renewable upon mutual agreement of the
parties prior to expiration of the contract term. If this option for
renewal is exercised, the contract as renewed shall be deemed to include
this option provision.

**H.5.2.** The Government shall give the contractor preliminary notice
of its intention to negotiate renewal of the BOA for the following
contract year in the same time frame the solicitation for the new
contract year period is issued. Failure to respond to the renewal notice
from this office in this time frame will require the offeror/contractor
to submit a complete response to the new solicitation by the required
closing date. If the contractor chooses to respond, certifications shall
be submitted to the Government in accordance with the requirements of
the renewal notice.

**H.5.3.** If the contractor does not meet the criteria in H.5.2. above,
a complete new offer must be submitted in response to the appropriate
solicitation. Also, if there have been changes in commercial marketplace
practices to alter the Government\'s relative position established at
the time of initial award, a complete new offer must be submitted.

**H.6. TECHNOLOGY REFRESHMENT.** Technology improvements during the life
of the contract may be incorporated to take advantage of new technology
and to keep the product line refreshed for the users.

**H.6.1.** After contract award, the Government may solicit, and the
contractor is encouraged to propose independently, technology
improvements to the specifications or other requirements of the
contract. These changes may be proposed to save money, to improve
performance, to save energy, to satisfy increased data processing
requirements, or for any other purpose which presents a technological
advantage to the Government. If the proposed changes are acceptable to
both parties, the contractor shall submit a proposal to the LC
contracting officer for evaluation within 30 days unless an alternative
time is mutually agreed to by both parties. Those proposed technology
improvements that are acceptable to the Government will be processed as
modifications to the contract, subject to the availability of funds.

**H.6.2.** This clause applies only to those proposed changes identified
by the contractor, as a proposal submitted pursuant to the provisions of
this clause. As a minimum, the following information shall be submitted
by the contractor with each proposal:

**H.6.2.1.** A description of the difference between the existing
contract requirements and the proposed change, and the comparative
advantages and disadvantages of each; a complete description of any new
services proposed and a copy of the contractors commercial rates for
those services.

**H.6.2.2.** Itemized requirements of the contract which must be changed
if the proposal is adopted, and the proposed revision to the contract
for each such changes;

**H.6.2.3.** An estimate of the changes in performance and cost, if any,
that will result from adoption of the proposal; and

**H.6.2.4.** A statement of the time by which the contract modification
adopting the proposal must be issued so as to obtain the maximum
benefits of the changes during the remainder of the contract. Also, any
effect on the contract completion time or delivery schedule shall be
identified.

**H.6.3.** Technology refreshment proposals submitted to the LC
contracting officer shall be processed expeditiously. The Government
shall not be liable for proposal preparation costs or any delay in
acting upon any proposal submitted pursuant to this clause. The
contractor has the right to withdraw, in whole or in part, any proposal
not accepted by the Government within the period specified in the
proposal. The decision of the contracting officer as to the acceptance
of any such proposal under this contract shall be final and shall not be
subject to the \"Disputes\" clause of this contract.

**H.6.4.** The contracting officer may accept any technology refreshment
proposal submitted pursuant to this clause by giving the contractor
written notice thereof. This written notice shall be given by issuance
of a modification to this contract. Unless and until a modification is
executed to incorporate a technology refreshment proposal under this
contract, the contractor shall remain obligated to perform in accordance
with the terms of the existing contract.

**H.6.5.** The contractor is requested to identify specifically any
information contained in the technology refreshment proposal which the
contractor considers confidential and/or proprietary and which the
contractor prefers not be disclosed to the public. The identification of
information as confidential and/or proprietary is for information
purposes only and shall not be binding on the Government to prevent
disclosure of such information. Offerors are advised that such
information may be subject to release upon request pursuant to the
Freedom of Information Act (5 USC 552).

**FEDLINK QUARTERLY SUMMARY REPORT**

**Vendor\'s Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Library of Congress BOA \# \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Address:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Period of Performance:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**INTERAGENCY CURRENT FISCAL YEAR** **TRANSFER (T)**

**AGREEMENT FEDLINK QUARTERLY CUMULATIVE OR**

**NAME OF AGENCY NUMBER I.D. TOTAL** **TOTAL DIRECT (D)**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

**Prepared by:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Title:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**(H.2.1.1.)**

**SECTION I - CONTRACT CLAUSES**

**I.1. [NOTICE]{.underline}**: The following solicitation provisions
and/or contract clauses pertinent to this section are hereby
incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER DATE TITLE

52.202‑1 OCT 1995 DEFINITIONS

52.203‑3 APR 1984 GRATUITIES

52.203‑5 APR 1984 COVENANT AGAINST CONTINGENT FEES

52.203‑6 JUL 1995 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT

52.203‑7 JUL 1995 ANTI‑KICKBACK PROCEDURES

52.203-10 JAN 1997 PRICE OR FEE ADJUSTMENT FOR ILLEGAL

OR IMPROPER ACTIVITY

52.203-12 JAN 1990 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL
TRANSACTIONS.

52.209-6 JUL 1995 PROTECTING THE GOVERNMENT\'S INTEREST WHEN
SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR
DEBARMENT.

52.213-2 APR 1984 INVOICES

52.215‑26 FEB 1997 INTEGRITY OF UNIT PRICES

52.215‑33 JAN 1986 ORDER OF PRECEDENCE

52.215-40 FEB 1995 NOTIFICATION OF OWNERSHIP CHANGES

52.217-8 AUG 1989 OPTION TO EXTEND SERVICES

52.217-9 MAR 1989 OPTION TO EXTEND THE TERM OF THE CONTRACT

52.219‑8 OCT 1995 UTILIZATION OF SMALL, SMALL DISADVANTAGED AND
WOMEN-OWNED SMALL BUSINESS CONCERNS

52.222‑1 FEB 1997 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

52.222-4 JUL 1995 CONTRACT WORK HOURS & SAFETY STANDARDS ACT-OVERTIME
COMPENSATION

52.222‑20 DEC 1996 WALSH‑HEALEY PUBLIC CONTRACTS ACT

52.222‑26 APR 1984 EQUAL OPPORTUNITY

52.222‑35 APR 1984 AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM
ERA VETERANS

52.222‑36 APR 1984 AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS

52.223‑2 APR 1984 CLEAN AIR AND WATER

52.223‑6 JAN 1997 DRUG‑FREE WORKPLACE

52.225‑3 JAN 1994 BUY AMERICAN ACT ‑‑ SUPPLIES

52.227-1 JUL 1995 AUTHORIZATION AND CONSENT

52.227‑2 AUG 1996 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT
INFRINGEMENT

52.229‑3 JAN 1991 FEDERAL, STATE, AND LOCAL TAXES

52.229‑5 APR 1984 TAXES ‑‑ CONTRACTS PERFORMED IN U.S. POSSESSIONS OR
PUERTO RICO

52.230-2 APR 1996 COST ACCOUNTING STANDARDS

52.232‑1 APR 1984 PAYMENTS

52.232‑8 MAY 1997 DISCOUNTS FOR PROMPT PAYMENT

52.232‑11 APR 1984 EXTRAS

52.232‑17 JUN 1996 INTEREST

52.232‑18 APR 1984 AVAILABILITY OF FUNDS

52.232‑23 JAN 1986 ASSIGNMENT OF CLAIMS

52.232‑33 AUG 1996 MANDATORY INFORMATION FOR ELECTRONIC FUNDS TRANSFER
PAYMENT

52.232‑34 AUG 1996 OPTIONAL INFORMATION FOR ELECTRONIC FUNDS TRANSFER
PAYMENT

52.233‑3 AUG 1996 PROTEST AFTER AWARD

52.237‑3 JAN 1991 CONTINUITY OF SERVICES

52.242-13 JUL 1995 BANKRUPTCY

52.243‑1 AUG 1987 CHANGES ‑‑ FIXED‑PRICE

52.244‑5 DEC 1996 COMPETITION IN SUBCONTRACTING

52.245‑2 DEC 1989 GOVERNMENT PROPERTY

52.249‑4 APR 1984 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT
(SERVICES)(SHORT FORM)

52.249‑8 APR 1984 DEFAULT (FIXED‑PRICE SUPPLY AND SERVICE)

52.249‑14 APR 1984 EXCUSABLE DELAYS

52.253-1 JAN 1991 COMPUTER GENERATED FORMS

**(End of Clause)**

**I.2. 52.215-2 AUDIT AND RECORDS\--NEGOTIATION. (AUG 1996)\-- As
Modified by**

**the Library of Congress (SEP 1996)**

\(a\) As used in this clause, records includes books, documents,
accounting procedures and practices, and other data, regardless of type
and regardless of whether such items are in written form, in the form of
computer data, or in any other form.

\(b\) Examination of costs. If this is a cost-reimbursement, incentive,
time-and-materials, labor-hour, or price redeterminable contract, or any
combination of these, the Contractor shall maintain and the Contracting
Officer, or an authorized representative of the Contracting Officer,
shall have the right to examine and audit all records and other evidence
sufficient to reflect properly all costs claimed to have been incurred
or anticipated to be incurred directly or indirectly in performance of
this contract. This right of examination shall include inspection at all
reasonable times of the Contractor\'s plants, or parts of them, engaged
in performing the contract.

\(c\) Cost or pricing data. If the Contractor has been required to
submit cost or pricing data in connection with any pricing action
relating to this contract, the Contracting Officer, or an authorized
representative of the Contracting Officer, in order to evaluate the
accuracy, completeness, and currency of the cost or pricing data, shall
have the right to examine and audit all of the Contractor\'s records,
including computations and projections, related to\--

\(1\) The proposal for the contract, subcontract, or modification;

\(2\) The discussions conducted on the proposal(s), including those
related to negotiating;

\(3\) Pricing of the contract, subcontract, or modification; or

\(4\) Performance of the contract, subcontract or modification.

\(d\) The Librarian of Congress, and the Comptroller General\--

\(1\) The Librarian of Congress, or an authorized representative of the
Librarian of Congress and the Comptroller General of the United States,
or an authorized representative of the Comptroller General, shall have
access to and the right to examine any of the Contractor\'s directly
pertinent records involving transactions related to this contract or a
subcontract hereunder.

\(2\) This paragraph may not be construed to require the Contractor or
subcontractor to create or maintain any record that the Contractor or
subcontractor does not maintain in the ordinary course of business or
pursuant to a provision of law.

\(e\) Reports. If the Contractor is required to furnish cost, funding,
or performance reports, the Contracting Officer or an authorized
representative of the Contracting Officer shall have the right to
examine and audit the supporting records and materials, for the purpose
of evaluating (1) the effectiveness of the Contractor\'s policies and
procedures to produce data compatible with the objectives of these
reports and (2) the data reported.

\(f\) Availability. The Contractor shall make available at its office at
all reasonable times the records, materials, and other evidence
described in paragraphs (a), (b), (c), (d), and (e) of this clause, for
examination, audit, or reproduction, until 3 years after final payment
under this contract or for any shorter period specified in Subpart 4.7,
Contractor Records Retention, of the Federal Acquisition Regulation
(FAR), or for any longer period required by statute or by other clauses
of this contract. In addition\--

\(1\) If this contract is completely or partially terminated, the
records relating to the work terminated shall be made available for 3
years after any resulting final termination settlement; and

\(2\) Records relating to appeals under the Disputes clause or to
litigation or the settlement of claims arising under or relating to this
contract shall be made available until such appeals, litigation, or
claims are finally resolved.

\(g\) The Contractor shall insert a clause containing all the terms of
this clause, including this paragraph (a), in all subcontracts under
this contract that exceed the simplified acquisition threshold in FAR
Part 13, and\--

\(1\) That are cost-reimbursement, incentive, time-and-materials,
labor-hour, or price-redeterminable type or any combination of these;

\(2\) For which cost or pricing data are required; or

\(3\) That require the subcontractor to furnish reports as discussed in
paragraph (e) of this clause.

The clause may be altered only as necessary to identify properly the
contracting parties and the Contracting Officer under the Government
prime contract.

**(End of Clause)**

**I.3. (FAR 52.222-3) CONVICT LABOR (AUG 1996)\--As Modified by the
Library of Congress (AUG 1996)**

The Contractor agrees not to employ any person undergoing sentence of
imprisonment in performing this contract.

**(End of Clause)**

**I.4. (FAR 52.232-25) PROMPT PAYMENT (MAY 1997)**

**\--As Modified by the Library of Congress (MAY 1997)**

Notwithstanding any other payment clause in this agreement, the
Government will make invoice payments and contract financing payments
under the terms and conditions specified in this clause. Payment shall
be considered as being made on the day a check is dated or an electronic
funds transfer is made. All days referred to in this clause are calendar
days, unless otherwise specified.

\(a\) Invoice Payment.

\(1\) For purposes of this clause, \"invoice payment\" means a
Government disbursement of monies to a contractor under a contract or
other authorization for supplies or services accepted by the Government.
This includes payments for partial deliveries that have been accepted by
the Government and final costs or fee payments where amounts owed have
been settled between the Government and the contractor.

\(2\) The due date for making invoice payments by the designated payment
office shall be the later of the following two events:

\(i\) The 30th day after the designated billing office has received
proper invoice from the contractor.

\(ii\) The 30th day after Government acceptance of supplies delivered or
services performed by the contractor. On a final invoice where the
payment amount is subject to contract settlement actions, acceptance
must be deemed to have occurred on the effective date of the contract
settlement. However, if the designated billing office fails to annotate
the invoice with the actual date of receipt, the invoice payment due
date shall be deemed to be the 30th day after the date the contractor\'s
invoice is dated, provided a proper invoice is received and there is no
disagreement over quantity, quality, or contractor compliance with
contract requirements.

\(3\) An invoice is the contractor\'s bill or written request for
payment under the contract for supplies delivered or services performed.
An invoice shall be prepared and submitted to the designated billing
office specified in the contract. A proper invoice must include the
applicable items listed in subdivisions (a)(3)(i) through (a)(3)(xiii)
of this clause. If the invoice does not comply with these requirements,
then the contractor will be notified of the defect within 15 days after
receipt of the invoice at the designated billing office. Untimely
notification by the Government will be taken into account in the
computation of any interest penalty owed the contractor in the manner
described in subparagraph (a)(5) of this clause.

\(i\) Name and address of the contractor.

\(ii\) Invoice date.

\(iii\) Contract number or other authorization for supplies delivered or
services performed (including order number and contract line item
number, if possible).

\(iv\) Description, quantity, unit of measure, unit price, and extended
price of supplies delivered or services performed.

\(v\) Shipping and payment terms (e.g., shipment number and date of
shipment, prompt payment discount terms). Bill of lading number and
weight of shipment will be shown for shipments on Government bills of
lading.

\(vi\) Name and address of Contractor\'s official to whom payment is to
be sent (must be the same as that in the contract or in a proper notice
of assignment).

\(vii\) Name (where practicable), title, phone number, and mailing
address of person to be notified in event of defective invoice.

\(viii\) Any other information or documentation required by other
requirements of the contract (such as evidence of shipment).

\(ix\) For each user of a service prepaid by the Library of
Congress/FEDLINK under a fiscal year contract, the vendor shall provide
to FEDLINK not less than one (1) original and one (1) copy of each
service summary invoice and not less than one (1) original and one (1)
copy of each detailed usage report.

\(x\) For each FEDLINK transfer pay user of a non-prepaid service, the
vendor shall provide to FEDLINK not less than one (1) original and one
(1) copy of each service summary invoice and not less than one (1)
original and one (1) copy of each detailed usage report in support of
the invoice.

\(xi\) FEDLINK reserves the right to reject upon receipt and to return
to the vendor invoices with insufficient copies as specified in
subdivisions (a)(3)(ix) and (a)(3)(x) above.

\(xii\) All invoices, except summary invoices, and all detailed usage
reports must indicate the Basic Ordering Agreement, delivery order
number, service user\'s name, address, and four character FEDLINK
identification code as provided to the vendor in the official delivery
order from the Library of Congress Contracts and Logistics Service.
FEDLINK reserves the right to reject upon receipt and to return to the
vendor invoices with insufficient identification.

\(xiii\) The vendor shall issue separate statements for all accrued
credit on an individual service user\'s account and shall indicate on
the credit statement the relevant invoice number(s) as well as the
user\'s name and FEDLINK identification code.

\(4\) An Interest penalty shall be paid automatically by the Government,
without request from the contractor, if the conditions listed in
subdivisions (a)(4)(i) through (a)(4)(iv) of this clause are met, if
applicable. An interest penalty shall not be paid on contracts awarded
to foreign vendors outside the United States for work performed outside
the United States.

\(i\) A proper invoice was received by the designated billing office.

\(ii\) A receiving report or other Government documentation authorizing
payment was processed and there was no disagreement over quantity,
quality, or contractor compliance with any contract term or condition.

\(iii\) In the case of final invoice for any balance of funds due the
contractor for supplies delivered or services performed, the amount was
not subject to further contract settlement actions between the
Government and the contractor.

\(iv\) Payment is made to the business concern more than 15 days after
the due date.

\(5\) The interest penalty shall be at the rate established by the
Secretary of the Treasury under section 12 of the Contract Disputes Act
of 1978 (*41 USC 611*) that is in effect on the day after the due date,
except where the interest penalty is prescribed by other governmental
authority. This rate is referred to as the \"Renegotiation Board
Interest Rate,\" and it is published in the Federal Register
semiannually on or about January 1 and July 1. The interest penalty
shall accrue daily on the invoice payment amount approved by the
Government and shall be compounded in 30-day increments through the
payment date, with the first 30-day period beginning the first day after
the due date. That is, interest accrued at the end of any 30-day period
will be added to the approved invoice payment amount and be subject to
interest penalties if not paid in the succeeding 30-day period. If the
designated billing office failed to notify the contractor of a defective
invoice within the periods prescribed in subparagraph (a)(3) of this
clause, then the due date on the corrected invoice will be adjusted by
subtracting the number of days taken beyond the prescribed notification
of defects period set out in subparagraph (a)(3) of this clause. Any
interest penalty owed the contractor will be based on this adjusted due
date. Adjustments will be made by the designated payment office for
errors in calculating interest penalties, if requested by the
contractor.

\(i\) For the sole purpose of computing an interest penalty that might
be due the contractor, Government acceptance shall be deemed to have
occurred constructively on the 15th day (unless otherwise specified in
the agreement) after the contractor delivered the supplies or performed
the services in accordance with the terms and conditions of the
agreement, unless there is a disagreement over quantity, quality, or
contractor compliance with a contract provision. In the event that
actual acceptance occurs within the constructive acceptance period, the
determination of an interest penalty shall be based on the actual date
of acceptance. The constructive acceptance requirement does not,
however, compel Government official to accept supplies or services,
perform contract administration functions, or make payment prior to
fulfilling their responsibilities.

\(ii\) The following periods of time will not be included in the
determination of an interest penalty:

\(A\) The period taken to notify the contractor of defects in invoices
submitted to the Government, but this shall not exceed 15 days.

\(B\) The period between the defects notice and resubmission of the
corrected invoice by the contractor.

\(iii\) Interest penalties will not continue to accrue after the filing
of a claim for such penalties under the FAR clause at 52.233-1,
Disputes, or for more than one year. Interest penalties of less than
\$1.00 need not be paid.

\(iv\) Interest penalties are not required on payment delays due to
disagreement between the Government and contractor over the payment
amount or other issues involving contract compliance or the amounts
temporarily withheld or retained in accordance with the terms of the
contract. Claims involving disputes, and any interest that may be
payable, will be resolved in accordance with the FAR clause at 52.233-1,
Disputes, as amended by the Library.

\(6\) An interest penalty shall also be paid automatically by the
designated payment office without request from the contractor, if a
discount for prompt payment is taken improperly. The interest penalty
will be calculated as described in subparagraph (a)(5) above on the
amount of discount taken for the period beginning with the first day
after the end of the discount period through the date when payment is
made to the contractor, if the underpayment is not corrected within 15
days of the expiration of the discount period.

\(b\) Contract Financing Payments.

\(1\) For purposes of this clause, \"contract financing payment\" means
a Government disbursement of monies to a Contractor under a contract
clause or other authorization prior to acceptance of supplies or
services by the Government.

\(2\) For contracts that provide for contract financing, requests for
payment shall be submitted to the designated billing office as specified
in this contract or as directed by the Contracting Officer. Contract
financing payments shall be made on the 30th day after receipt of a
proper contract financing request by the designated billing office. In
the event that an audit or other review of a specific financing request
is required to ensure compliance with the terms and conditions of the
contract, the designated payment office is not compelled to make payment
on this date.

\(3\) For advance payments, loans, or other arrangements that do not
involve recurrent submissions of contract financing requests, payment
shall be made in accordance with the corresponding contract terms or as
directed by the Contracting Officer.

\(4\) Contract financing payments shall not be assessed an interest
penalty for payment delays.

**(End of Clause)**

**I.5. (FAR 52.233-1) DISPUTES (OCT 1995)‑‑As Modified by the Library of
Congress (JAN 1996)**

\(a\) This contract is not subject to the Contract Disputes Act of 1978,
as amended (41 U.S.C.601-613).

\(b\) All disputes arising under or relating to this contract shall be
resolved under this clause.

\(c\) \"Claim,\" as used in this clause, means a written demand or
written assertion by one of the contracting parties seeking, as a matter
of right, the payment of money in a sum certain, the adjustment or
interpretation of contract terms, or other relief arising under or
relating to this contract. A claim arising under a contract, unlike a
claim relating to that contract, is a claim that can be resolved under a
contract clause that provides for the relief sought by the claimant.
However, a written demand or written assertion by the Contractor seeking
the payment of money exceeding \$100,000 is not a claim under this
clause until certified as required by subparagraph (d)(2) below. A
voucher, invoice, or other routine request for payment that is not in
dispute when submitted is not a claim under this clause. The submission
may be converted to a claim under this clause if it is disputed either
as to liability or amount, or is not acted upon in a reasonable time, by
complying with the submission and certification requirements of this
clause.

(d)(1) A claim by the Contractor shall be made in writing and unless
otherwise stated in this contract submitted within 6 years after accrual
of the claim to the Contracting Officer for a written decision. A claim
by the Government against the Contractor shall be subject to a written
decision by the Contracting Officer.

\(2\) (i) Contractors shall provide the certification specified in
subparagraph (d)(2)(iii) of this clause when submitting any claim -

\(A\) Exceeding \$100,000; or

\(B\) Regardless of the amount claimed, when using -

\(1\) Arbitration conducted pursuant to 5 U.S.C. 575-580; or

\(2\) Any other alternative means of dispute resolution (ADR) technique
that the agency elects to handle in accordance with the Administrative
Dispute Resolution Act (ADRA).

\(ii\) The certification requirement does not apply to issues in
controversy that have not been submitted as all or part of a claim.

\(iii\) The certification shall state as follows: \"I certify that the
claim is made in good faith; that the supporting data are accurate and
complete to the best of my knowledge and belief; that the amount
requested accurately reflects the contract adjustment for which the
Contractor believes the Government is liable; and that I am duly
authorized to certify the claim on behalf of the Contractor.\"

\(3\) The certification may be executed by any person duly authorized to
bind the Contractor with respect to the claim.

\(e\) For Contractor claims of \$100,000 or less, the Contracting
Officer must, if requested in writing by the Contractor, render a
decision within 60 days of the request. For Contractor-certified claims
over \$100,000, the Contracting Officer must, within 60 days, decide the
claim or notify the Contractor of the date by which the decision will be
made.

\(f\) The Contracting Officer\'s decision shall be final unless the
Contractor appeals to the Chief of the Contracts and Logistics Services
who will serve as the Hearing Officer to review the decision.

\(g\) If the claim by the Contractor is submitted to the Contracting
Officer or a claim by the Government is presented to the Contractor, the
parties, by mutual consent, may agree to use ADR. If the Contractor
refuses an offer for alternative dispute resolution, the Contractor
shall inform the Contracting Officer, in writing, of the Contractors
specific reasons for rejecting the request. When using arbitration
pursuant to 5 U.S.C. 575-580, or when using any other ADR technique that
the agency elects to handle in accordance with the ADRA, any claim,
regardless of amount, shall be accompanied by the certification
described in subparagraph (d)(2)(iii) of this clause, and executed in
accordance with subparagraph (d)(3) of this clause.

\(h\) The Government shall pay interest on the amount found due and
unpaid from (1) the date the Contracting Officer receives the claim
(certified, if required); or (2) the date that payment otherwise would
be due, if that date is later, until the date of payment. With regard to
claims having defective certifications, as defined in (FAR) 48 CFR
33.201, interest shall be paid from the date that the Contracting
Officer initially receives the claim. Simple interest on claims shall be
paid at the rate, fixed by the Secretary of the Treasury as provided in
the Act, which is applicable to the period during which the Contracting
Officer receives the claim and then at the rate applicable for each
6-month period as fixed by the Treasury Secretary during the pendency of
the claim.

\(i\) The Contractor shall proceed diligently with performance of this
contract, pending final resolution of any request for relief, claim,
appeal, or action arising under the contract, and comply with any
decision of the Contracting Officer.

**(End of Clause)**

**I.6. (FAR 52.252-2) CLAUSES INCORPORATED BY REFERENCE (JUN 1988)**

This contract incorporates one or more clauses by reference, with the
same force and effect as if they were given in full text. Upon request,
the Contracting Officer will make their full text available.

**(End of Clause)**

**SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER**

**STATEMENTS OF OFFERORS**

**K.1. (FAR 52.203-2) CERTIFICATE OF INDEPENDENT PRICE DETERMINATION**

**(APR 1985)**

\(a\) The offeror certifies that‑‑

\(1\) The prices in this offer have been arrived at independently,
without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor
relating to (i) those prices, (ii) the intention to submit an offer, or
(iii) the methods or factors used to calculate the prices offered;

\(2\) The prices in this offer have not been and will not be knowingly
disclosed by the offeror, directly or indirectly, to any other offeror
or competitor before bid opening (in the case of a sealed bid
solicitation) or contract award (in the case of a negotiated
solicitation) unless otherwise required by law; and

\(3\) No attempt has been made or will be made by the offeror to induce
any other concern to submit or not to submit an offer for the purpose of
restricting competition.

\(b\) Each signature on the offer is considered to be a certification by
the signatory that the signatory‑‑

\(1\) Is the person in the offeror\'s organization responsible for
determining the prices being offered in this bid or proposal, and that
the signatory has not participated and will not participate in any
action contrary to subparagraphs (a)(1) through (a)(3) above; or

\(2\) (i) Has been authorized, in writing, to act as agent for the
following principals in certifying that those principals have not
participated, and will not participate in any action contrary to
subparagraphs (a)(1) through (a)(3) above

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

***\[Insert full name of person(s) in the offeror\'s organization
responsible for determining the prices offered in the bid or proposal,
and the title of his or her position in the offeror\'s
organization\];***

\(ii\) As an authorized agent, does certify that the principals named in
subdivision (b)(2)(i) above have not participated, and will not
participate, in any action contrary to subparagraphs (a)(1) through
(a)(3) above; and

\(iii\) As an agent, has not personally participated, and will not
participate, in any action contrary to subparagraphs (a)(1) through
(a)(3) above.

\(c\) If the offeror deletes or modifies subparagraph (a)(2) above, the
offeror must furnish with its offer a signed statement setting forth in
detail the circumstances of the disclosure.

**(End of Provision)**

**K.2. (FAR 52.203-8) CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS
FOR ILLEGAL OR IMPROPER ACTIVITY. (JAN 1997)**

\(a\) If the Government receives information that a contractor or a
person has engaged in conduct constituting a violation of subsection
(a), (b), (c), or (d) of Section 27 of the Office of Federal Procurement
Policy Act (41 U.S.C. 423) (the Act), as amended by section 4304 of the
National Defense Authorization Act for Fiscal Year 1996 (Pub. L.
104-106), the Government may\--

\(1\) Cancel the solicitation, if the contract has not yet been awarded
or issued; or

\(2\) Rescind the contract with respect to which\--

\(i\) The Contractor or someone acting for the Contractor has been
convicted for an offense where the conduct constitutes a violation of
subsection 27 (a) or (b) of the Act for the purpose of either\--

\(A\) Exchanging the information covered by such subsections for
anything of value; or

\(B\) Obtaining or giving anyone a competitive advantage in the award of
a Federal agency procurement contract; or

\(ii\) The head of the contracting activity has determined, based upon a
preponderance of the evidence, that the Contractor or someone acting for
the Contractor has engaged in conduct constituting an offense punishable
under subsection 27(e)(1) of the Act.

\(b\) If the Government rescinds the contract under paragraph (a) of
this clause, the Government is entitled to recover, in addition to any
penalty prescribed by law, the amount expended under the contract.

\(c\) The rights and remedies of the Government specified herein are not
exclusive, and are in addition to any other rights and remedies provided
by law, regulation, or under this contract.

**(End of Provision)**

**K.3. (FAR 52.204-3) TAXPAYER IDENTIFICATION (MAR 1994)**

\(a\) [Definitions.]{.underline}

***\"Common parent,\"*** as used in this solicitation provision, means
that corporate entity that owns or controls an affiliated group of
corporations that files its Federal income tax returns on a consolidated
basis, and of which the offeror is a member.

***\"Corporate status,\"*** as used in this solicitation provision,
means a designation as to whether the offeror is a corporate entity, an
unincorporated entity (e.g., sole proprietorship or partnership), or a
corporation providing medical and health care services.

***\"Taxpayer Identification Number (TIN),\"*** as used in this
solicitation provision, means the number required by the IRS to be used
by the offeror in reporting income tax and other returns.

\(b\) All offerors are required to submit the information required in
paragraphs (c) through (e) of this solicitation provision in order to
comply with reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M
and implementing regulations issued by the Internal Revenue Service
(IRS). If the resulting contract is subject to reporting requirements
described in FAR 4.903, the failure or refusal by the offeror to furnish
the information may result in a 31 percent reduction of payments
otherwise due under the contract.

\(c\) [Taxpayer Identification Number (TIN)]{.underline}.

( ) TIN: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

( ) TIN: has been applied for.

( ) TIN: is not required because:

( ) Offeror is a nonresident alien, foreign corporation,

or foreign partnership that does not have income

effectively connected with the conduct of a trade

or business in the U.S. and does not have an office

or place of business or a fiscal paying agent in the U.S;

( ) Offeror is an agency or instrumentality of a foreign government;

( ) Offeror is an agency or instrumentality of a federal, state

or local government;

( ) Other. State basis. \_\_\_\_\_\_\_

\(d\) [Corporate Status.]{.underline}

( ) Corporation providing medical and health care

services, or engaged in the billing and collecting

of payments for such services;

( ) Other corporate entity;

( ) Not a corporate entity;

( ) Sole proprietorship;

( ) Partnership;

( ) Hospital or extended care facility described in

26 CFR 501(c)(3) that is exempt from taxation under

26 CFR 501(a).

\(e\) [Common Parent.]{.underline}

( ) Offeror is not owned or controlled by a common

parent as defined in paragraph (a) of this clause.

( ) Name and TIN of common parent;

Name
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

TIN
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**(End of Provision)**

**K.4. (FAR 52.209-5) CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (MAR 1996)**

\(a\) The Offeror certifies:

\(1\) to the best of its knowledge and belief, that:

\(i\) The Offeror and/or any of its Principals:

\(A\) Are ( ) are not ( ) presently debarred, suspended, proposed for
debarment, or declared ineligible for the award of contracts by any
Federal agency;

\(B\) Have ( ) have not ( ), within a 3-year period preceding this
offer, been convicted of or had a civil judgment rendered against them
for: commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, state,
or local) contract or subcontract; violation of Federal or state
antitrust statutes relating to the submission of offers; or commission
of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements, tax evasion, or receiving stolen
property; and

\(C\) Are ( ) are not ( ) presently indicted for, or otherwise
criminally or civilly charged by a governmental entity with, commission
of any of the offenses enumerated in subdivision (a)(1)(i)(B) of this
provision.

\(ii\) The Offeror has ( ) has not ( ), within a 3-year period preceding
this offer, had one or more contracts terminated for default by any
Federal agency.

\(2\) \"Principals,\" for the purposes of this certification, means
officers; directors; owners; partners; and, persons having primary
management or supervisory responsibilities within a business entity
(e.g., general manager; plant manager; head of a subsidiary, division,
or business segment, and similar positions).

This certification concerns a matter within the jurisdiction of an
agency of the United States and the making of a false, fictitious, or
fraudulent certification may render the maker subject to prosecution
under section 1001, title 18, United States Code.

\(b\) The Offeror shall provide immediate written notice to the
Contracting Officer if, at any time prior to contract award, the Offeror
learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.

\(c\) A certification that any of the items in paragraph (a) of this
provision exists will not necessarily result in withholding of an award
under this solicitation. However, the certification will be considered
in connection with a determination of the Offeror\'s responsibility.
Failure of the Offeror to furnish a certification or provide such
additional information as requested by the Contracting Officer may
render the Offeror nonresponsible.

\(d\) Nothing contained in the foregoing shall be construed to require
establishment of a system of records in order to render, in good faith,
the certification required by paragraph (a) of this provision. The
knowledge and information of an Offeror is not required to exceed that
which is normally possessed by a prudent person in the ordinary course
of business dealings.

\(e\) The certification in paragraph (a) of this provision is a material
representation of fact upon which reliance was placed when making award.
If it is later determined that the Offeror knowingly rendered an
erroneous certification, in addition to other remedies available to the
Government, the Contracting Officer may terminate the contract resulting
from this solicitation for default.

**(End of Provision)**

**K.5. (FAR 52.215-6) TYPE OF BUSINESS ORGANIZATION (JUL 1987)**

The offeror or quoter, by checking the applicable box, represents that‑‑

\(a\) It operates as \[ \] a corporation incorporated under the laws of
the State of \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_, \[ \] an
individual, \[ \] a partnership, \[ \] a nonprofit organization, or \[
\] a joint venture; or

\(b\) If the offeror or quoter is a foreign entity, it operates as \[ \]
an individual, \[ \] a partnership, \[ \] a nonprofit organization, \[
\] a joint venture, or \[ \] a corporation, registered for business in
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (country).

**(End of Provision)**

**K.6. (FAR 52.215-11) AUTHORIZED NEGOTIATORS (APR 1984)**

The offeror or quoter represents that the following persons are
authorized to negotiate on its behalf with the Government in connection
with this request for proposals or quotations: *\[list names, titles,
and telephone numbers of the authorized negotiators\].*

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**(End of Provision)**

**K.7. (FAR 52.215-19) PERIOD FOR ACCEPTANCE OF OFFER (APR 1984)**

In compliance with the solicitation, the offeror agrees, if this offer
is accepted within \_\_\_\_\_\_\_\_\_\_\_calendar days (60 calendar days
unless a different period is inserted by the offeror) from the date
specified in the solicitation for receipt of offerors, to furnish any or
all items on which prices are offered at the price set opposite each
item, delivered at the designated point(s), within the time specified in
the Schedule.

**(End of Provision)**

**K.8. (FAR 52.215-20) PLACE OF PERFORMANCE (APR 1984)**

\(a\) The offeror or quoter, in the performance of any contract
resulting from this solicitation, \[\_\] intends, \[\_\] does not intend
(check applicable block) to use one or more plants or facilities located
at a different address from the address of the offeror or quoter as
indicated in this proposal or quotation.

\(b\) If the offeror or quoter checks *\"intends\"* in paragraph (a)
above, it shall insert in the spaces provided below the required
information:

Place of Performance Name and Address of Owner

(Street Address, City, County, and Operator of the Plant

State, Zip Code) or Facility if Other than

Offeror or Quoter

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**(End of Provision)**

**K.9. 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS. (JAN 1997)**

\(a\) (1) The standard industrial classification (SIC) code for this
acquisition is \[insert SIC code\].

\(2\) The small business size standard is \[insert size standard\].

\(3\) The small business size standard for a concern which submits an
offer in its own name, other than on a construction or service contract,
but which proposes to furnish a product which it did not itself
manufacture, is 500 employees.

\(b\) Representations.

\(1\) The offeror represents as part of its offer that it ( ) is, ( ) is
not a small business concern.

\(2\) (Complete only if offeror represented itself as a small business
concern in block (b)(1) of this section.) The offeror represents as part
of its offer that it ( ) is, ( ) is not a small disadvantaged business
concern.

\(3\) (Complete only if offeror represented itself as a small business
concern in block (b)(1) of this section.) The offeror represents as part
of its offer that it ( ) is, ( ) is not a women-owned small business
concern.

\(c\) Definitions.

***Joint venture***, for purposes of a small disadvantaged business
(SDB) set-aside or price evaluation preference (as prescribed at 13 CFR
124.321), is a concern that is owned and controlled by one or more
socially and economically.

***Small business concern***, as used in this provision, means a
concern, including its affiliates, that is independently owned and
operated, not dominant in the field of operation in which it is bidding
on Government contracts, and qualified as a small business under the
criteria in 13 CFR Part 121 and the size standard in paragraph (a) of
this provision.

***Small disadvantaged business concern***, as used in this provision,
means a small business concern that (1) is at least 51 percent
unconditionally owned by one or more individuals who are both socially
and economically disadvantaged, or a publicly owned business having at
least 51 percent of its stock unconditionally owned by one or more
socially and economically disadvantaged individuals, and (2) has its
management and daily business controlled by one or more such
individuals. This term also means a small business concern that is at
least 51 percent unconditionally owned by an economically disadvantaged
Indian tribe or Native Hawaiian Organization, or a publicly owned
business having at least 51 percent of its stock unconditionally owned
by one or more of these entities, which has its management and daily
business controlled by members of an economically disadvantaged Indian
tribe or Native Hawaiian Organization, and which meets the requirements
of 13 CFR Part 124.

***Women-owned small business concern***, as used in this provision,
means a small business concern\--

\(1\) Which is at least 51 percent owned by one or more women or, in the
case of any publicly owned business, at least 51 percent of the stock of
which is owned by one or more women; and

\(2\) Whose management and daily business operations are controlled by
one or more women.

\(d\) Notice.

\(1\) If this solicitation is for supplies and has been set aside, in
whole or in part, for small business concerns, then the clause in this
solicitation providing notice of the set-aside contains restrictions on
the source of the end items to be furnished.

\(2\) Under 15 U.S.C. 645(d), any person who misrepresents a firm\'s
status as a small or small disadvantaged business concern in order to
obtain a contract to be awarded under the preference programs
established pursuant to sections 8(a), 8(d), 9, or 15 of the Small
Business Act or any other provision of Federal law that specifically
references section 8(d) for a definition of program eligibility,
shall\--

\(i\) Be punished by imposition of fine, imprisonment, or both;

\(ii\) Be subject to administrative remedies, including suspension and
debarment; and

\(iii\) Be ineligible for participation in programs conducted under the
authority of the Act.

**(End of Provision)**

**K.10. (FAR 52.222-21) CERTIFICATION OF NONSEGREGATED FACILITIES (APR
1984)**

\(a\) ***\"Segregated facilities,\"*** as used in this provision, means
any waiting rooms, work areas, rest rooms and wash rooms, restaurants
and other eating areas, time clocks, locker rooms and other storage or
dressing areas, parking lots, drinking fountains, recreation or
entertainment areas, transportation, and housing facilities provided for
employees, that are segregated by explicit directive or are in fact
segregated on the basis of race, color, religion, or national origin
because of habit, local custom, or otherwise.

\(b\) By the submission of this offer, the offeror certifies that it
does not and will not maintain or provide for its employees any
segregated facilities at any of its establishments, and that it does not
and will not permit its employees to perform their services at any
location under its control where segregated facilities are maintained.
The offeror agrees that a breach of this certification is a violation of
the Equal Opportunity clause in the contract.

\(c\) The offeror further agrees that (except where it has obtained
identical certifications from proposed subcontractors for specific time
periods) it will‑‑

\(1\) Obtain identical certifications from proposed subcontractors
before the award of subcontracts under which the subcontractor will be
subject to the Equal Opportunity clause;

\(2\) Retain the certifications in the files; and

\(3\) Forward the following notice to the proposed subcontractors
(except if the proposed subcontractors have submitted identical
certifications for specific time periods):

NOTICE TO PROSPECTIVE SUBCONTRACTORS OF REQUIREMENT FOR

CERTIFICATIONS OF NONSEGREGATED FACILITIES

A Certification of Nonsegregated Facilities must be submitted before the
award of a subcontract under which the subcontractor will be subject to
the Equal Opportunity clause. The certification may be submitted either
for each subcontractor for all subcontracts during a period (i.e.,
quarterly, semiannually, or annually).

**NOTE:** The penalty for making false statements in offers is
prescribed in 18 U.S.C. 1001.

**(End of Provision)**

**K.11. (FAR 52.222-22)PREVIOUS CONTRACTS AND COMPLIANCE REPORTS
(APR1984)**

The offeror represents that‑‑

\(a\) It \[ \] has, \[ \] has not participated in a previous contract or
subcontract subject either to the Equal Opportunity clause of this
solicitation, the clause originally contained in Section 310 of
Executive Order No. 10925, or the clause contained in Section 201 of
Executive Order No. 11114;

\(b\) It \[ \] has, \[ \] has not filed all required compliance reports;
and

\(c\) Representations indicating submission of required compliance
reports, signed by proposed subcontractors, will be obtained before
subcontract awards.

**(End of Provision)**

**K.12. (FAR 52.222-25) AFFIRMATIVE ACTION COMPLIANCE (APR 1984)**

The offeror represents that‑‑

\(a\) It \[ \] has developed and has on file, \[ \] has not developed
and does not have on file, at each establishment, affirmative action
programs required by the rules and regulations of the Secretary of Labor
(41 CFR 60‑1 and 60‑2), or (b) It \[ \] has not previously had contracts
subject to the written affirmative action programs requirement of the
rules and regulations of the Secretary of Labor.

**(End of Provision)**

**K.13. (FAR 52.225-1) BUY AMERICAN CERTIFICATE (DEC 1989)**

The offeror certifies that each end product, except those listed below,
is a domestic end product (as defined in the clause entitled \"Buy
American Act ‑ Supplies\"), and that components of unknown origin are
considered to have been mined, produced, or manufactured outside the
United States.

Excluded End Products Country Of Origin

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**(List as necessary)**

Offerors may obtain from the contracting officer lists of articles,
materials, and supplies excepted from the Buy American Act.

**(End of Provision)**

**K.14. PARENT COMPANY AND IDENTIFYING DATA**

\(a\) A *\"parent\"* company, for the purpose of this provision, is one
that owns or controls

the activities and basic business policies of the bidder. To own the
bidding company means that the parent company must own more than 50
percent of the voting rights in that company. A company may control a
bidder as a parent even though not meeting the requirement for such
ownership if the parent company is able to formulate, determine, or veto
basic policy decisions of the offeror through the use of dominant
minority voting rights, use of proxy voting, or otherwise.

\(b\) The bidder ( ) is, ( ) is not \[check applicable box\] owned or
controlled by a parent company.

\(c\) If the bidder checked *\"is\"* in paragraph (b) above, it shall
provide the following information:

Name and Main Office Address of Parent Company\'s Employer\'s

Parent Company (Include ZIP Code) Identification Number

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\(d\) If the bidder checked *\"is not\"* in paragraph (b) above, it
shall insert its own Employer\'s Identification Number on the following
line

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

**K.15. (FAR 52.204-6) CONTRACTOR IDENTIFICATION NUMBER\--DATA UNIVERSAL
NUMBERING SYSTEM (DUNS) NUMBER. (DEC 1996)**

\(a\) Contractor Identification Number, as used in this provision, means
\"Data Universal Numbering System (DUNS) number,\" which is a nine-digit
number assigned by Dun and Bradstreet Information Services.

\(b\) Contractor identification is essential for complying with
statutory contract reporting requirements. Therefore, the offeror is
requested to enter, in the block with its name and address on the
Standard Form 33 or similar document, the annotation \"DUNS\" followed
by the DUNS number which identifies the offeror\'s name and address
exactly as stated in the offer.

\(c\) If the offeror does not have a DUNS number, it should contact Dun
and Bradstreet directly to obtain one. A DUNS number will be provided
immediately by telephone at no charge to the offeror. For information on
obtaining a DUNS number, the offeror should call Dun and Bradstreet at
1-800-333-0505. The offeror should be prepared to provide the following
information:

\(1\) Company name.

\(2\) Company address.

\(3\) Company telephone number.

\(4\) Line of business.

\(5\) Chief executive officer/key manager.

\(6\) Date the company was started.

\(7\) Number of people employed by the company.

\(8\) Company affiliation.

\(d\) Offerors located outside the United States may obtain the location
and phone number of the local Dun and Bradstreet Information Services
office from the Internet Home Page at
http://www.dbisna.com/dbis/customer/custlist.htm. If an offeror is
unable to locate a local service center, it may send an e-mail to Dun
and Bradstreet at globalinfo@dbisma.com.

**(End of Provision)**

**K.16. ADDRESS TO WHICH PAYMENT SHOULD BE MAILED**

In the space provided below, the Contractor is requested to indicate the
name and address to which payment should be mailed.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**K.17. MOST FAVORED CUSTOMER PRICE**

The Offeror warrants and agrees that the prices charged FEDLINK users
under this agreement will not exceed the prices charged by the vendor to
its most favored customer for the same item or services in like or
comparable quantities; and further agrees, that any payments received
for charges made in excess of prices paid by such most favored customers
will be returned to the Government.

**K.18.** **FACSIMILE NUMBER**

The offeror shall indicate below the telephone number (if applicable) to
which the Government may send written communications electronically.

**FAX NUMBER** :

**K.19. E-MAIL ADDRESS**

The offeror shall indicate below the e-mail address (if applicable) to
which the Government may send communications electronically.

**E-MAIL ADDRESS:**

I HEREBY CERTIFY THAT THE RESPONSES TO THE ABOVE REPRESENTATIONS,
CERTIFICATIONS AND OTHER STATEMENTS ARE ACCURATE AND COMPLETE.

SIGNATURE:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

TITLE:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DATE:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS**

Abbreviations used in this section:

BOA Basic Ordering Agreement

C&L LC Contracts & Logistics

CFR Code of Federal Regulations

CLIN Contract Line Item Number

COTR Contract Officer\'s Technical Representative

FAR Federal Acquisition Regulation

FFO FEDLINK Fiscal Operations

FNO FEDLINK Network Operations

LC Library of Congress

RFP Request for Proposal

SOW Statement of Work

TRP Technical Review Panel

**L.1. FAR PROVISIONS.**

**L.1.1. Solicitation Provisions Incorporated by Reference (FAR 52.252-1
JUN 1988).** This solicitation incorporates one or more solicitation
provisions by reference, with the same force and effect as if they were
given in full text. Upon request, the Contracting Officer will make
their full text available.

**L.1.2. NOTICE: The following solicitation provisions and/or contract
clauses pertinent to this section are hereby incorporated by
reference:**

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

**NUMBER DATE TITLE**

52.215‑5 Jul 1987 Solicitation Definitions

52.215‑7 Apr 1984 Unnecessarily Elaborate Proposals or Quotations

52.215‑8 Dec 1989 Amendments to Solicitations

52.215‑9 Mar 1997 Submission of Offers

52.215‑10 May 1997 Late Submissions, Modifications, and Withdrawals of
Proposals

52.215‑12 Apr 1984 Restriction on Disclosure and Use of Data

52.215‑13 Apr 1984 Preparation of Offers

52.215‑14 Apr 1984 Explanation to Prospective Offerors

52.215‑15 May 1997 Failure to Submit Offer

52.215‑16 Oct 1995 Contract Award

**L.1.2. Type of contract (FAR 52.216-1 APR 1984).** The Government
contemplates award of a Basic Ordering Agreement resulting from this
solicitation and reserves the right to make multiple awards.

**L.1.3. Service of Protest (FAR 52.233-2 AUG 1996).**

\(a\) Protests, as defined in Section 33.101 of the Federal Acquisition
Regulations, that are filed directly with an agency, and copies of any
protests that are filed with the General Accounting Office (GAO), shall
be served on the Contracting Officer (addressed as follows) by obtaining
written and dated acknowledgment of receipt from:

Contracting Officer: James Chajkowski

Hand‑Carried Address: The Library of Congress

Contracts and Logistics Service

1701 Brightseat Road

Landover, MD 20785

Mailing Address: The Library of Congress

Contracts and Logistics Service

1701 Brightseat Road

Landover, MD 20785-3799

\(b\) The copy of any protest shall be received in the office designated
above within one day of filing a protest with the GAO.

**L.2. INTRODUCTION.**

**L.2.1. Basic Requirements.** Your proposal shall contain a response to
each of the items identified below. The proposal shall be complete,
sufficiently detailed, and specific to enable LC to arrive at a sound
determination of whether you have demonstrated a thorough understanding
of the LC/FEDLINK requirements for information retrieval services and
will be able to provide services to FEDLINK members in accordance with
the requirements of the RFP and resulting BOA. General statements that
you understand, can, or will comply with the requirements of the RFP, or
paraphrasing of the RFP SOW will not be sufficient.

**L.2.2. Data From Previous Contracts.** Data previously submitted or
presumed to be known by LC/FEDLINK (e.g., from previous contracts or
projects performed) will not be considered as part of this proposal. Do
not incorporate such data into the proposal by reference.

**L.2.3. Proposal Quality.** Of utmost importance is a complete and
clear proposal written in a practical, concise, coherent, and logical
manner, containing related material directly applicable to this RFP. The
quality of your proposal will be considered to be representative of the
quality of your products and services. \"Brochuremanship,\" elaborate
art work, expensive paper, expensive binders, and other costly
presentation aids beyond what is sufficient to present a complete and
effective proposal are neither necessary nor desired.

**L.2.4. Physical Requirements of Written Submission.** Submit each
proposal volume in a separately bound standard three (3)-ring binder.
Format each volume as follows:

Include a cover with: volume number and title, proposal title, RFP
number, company name, address, telephone number, date submitted.

Include a table of contents for each volume.

Number pages.

Make margins 1\" all around.

Make text no smaller than 12 point type.

Double space printing.

Do not include classified material.

Identify any commercial material (catalogs, brochures, documentation,
training materials, etc.) with \"RFP 98-2\" and your company name.

**L.2.5. Oral Presentation.** You have the option of making an oral
presentation. The presentation affords you the opportunity to give a
brief demonstration of your product/service, describe your management
approach, clarify any necessary technical or management issues for the
panel, and ask questions you may have about working through LC/FEDLINK.
See L.6. below.

**L.3. VOLUME 1 - COSTS AND CERTIFICATIONS.** At a minimum, the response
to Volume 1 - Costs and Certifications shall include the material listed
below, in the order given below. The RFP sections listed below will be
incorporated into an award resulting from this solicitation. There is no
length limitation on Volume 1. Submit three print copies.

**L.3.1. Section A - Solicitation, Offer and Award.** Complete sections
15, 16, 17 and 18 of the Standard Form 33 that is the cover page of the
solicitation.

**L.3.2. Section B - Supplies or Services and Prices/Costs.**

**(a) Certification of Exclusions.** Sign the certification that no
products/services listed as exclusions in the SOW will be provided under
the award from this solicitation.

**(b) Contract Line Item Numbers (CLINs).** Pricing shall conform to the
contract line item numbers (CLINs) identified in Section B. As required
in the SOW, provide a narrative description of any pricing scheme based
on units other than those established in Section B as part of the
Technical response. It is important that pricing formulas be clear and
easy for members to apply. Provide your most recent financial statement
or other evidence of financial capability (i.e., letter of credit from a
bank.)

**(c) Discount from Commercial Pricing.** Include with each price an
indication of the percent discount from commercial rates represented by
the offer to LC/FEDLINK. If possible, provide the overall discount off
commercial rates represented by the offer to LC/FEDLINK. Include copies
of commercial price lists as supplemental information in order to
demonstrate that your pricing structure is fair and reasonable..

**(d) Electronic Access to Prices.** Describe how FEDLINK customers will
get electronic access to your FEDLINK pricing. (details described in
section C)

**L.3.3. Section C - Statement of Work.** Review Section C and initial
your concurrence at the bottom right corner of page C‑1.

**L.3.4. Section F - Deliveries or Performance.** Review Section F and
initial your concurrence at the bottom right corner of page F‑1.

**L.3.5. Section G - Contract Administration Data.** Review Section G
and initial your concurrence at the bottom right corner of page G‑1.

**L.3.6. Section H - Special Contract Requirements.** Review Section H
and initial your concurrence at the bottom right corner of page H‑1.

**L.3.7. Section I - Contract Clauses.** Complete all Section I
certifications.

**L.3.8. Section K - Representations, Certifications, and Other
Statements of Offerors.**

Complete all Section K certifications and provide necessary signatures.
Provide additional documents and certifications required by Section K.

**L.3.9. Corporate Financial Statement.** Provide the company\'s latest
corporate financial statement.

**L.4. VOLUME 2 - TECHNICAL.** The Technical response shall demonstrate
your understanding of the Information Retrieval Services described in
the SOW and your capability to provide these products and services to
FEDLINK members. The Technical response shall address the subjects
listed below, in the order given below. Submit four print copies of the
Technical response. The maximum length of this volume is 30 pages. You
have the option of reinforcing some of this technical information
through an oral presentation (see L.6.).

**L.4.1. Technical Description.** Follow the outline of the SOW to
describe the electronic databases/publications, document delivery
services, associated print publications, and/or specialized electronic
publications being offered. You may submit standard commercial materials
to describe your products/services, and supplement them as necessary by
narrative specific to the SOW. Cross references from your narrative
response to your commercial materials will assist the evaluators.
Products or services, or terms and conditions in your commercial
materials that are out of scope of this RFP or that conflict with any of
the provisions herein will not be considered part of your proposal and
will not become part of the agreement resulting from this RFP.

**L.4.2. License Agreements.** Describe how the terms of the license
agreements for your products/service will meet the requirements of
FEDLINK members.

**L.4.3. Prices and Discounts.** If your pricing or discount scheme does
not follow the CLINs established in Section B, provide a narrative
description of your approach. **Do not include the prices themselves in
the Technical response.**

**L.4.4. Usage Data**. Provide a sample diskette with usage data for
customers as described in Section C. If you anticipate that your sales
through FEDLINK will be \$100,000 or more, you are required to provide
usage data for customers or to justify why usage data should not be
required of your company.

**L.5. VOLUME 3 - MANAGEMENT.** The Management response shall
demonstrate your approach to working with the FEDLINK program and your
ability to provide the required services to FEDLINK members. The
Management response shall address the subjects listed below, in the
order given below. Submit four print copies of the Management response.
The maximum length of this volume is 12 pages. Do not include prices in
the Management response. You have the option of delivering some of this
management information through an oral presentation instead of a written
submission. Print versions will not be required for portions of your
proposal submitted orally. However, print copies of slides or overheads
used in the presentation are requested

**L.5.1. Chapter 1 - Management.**

**(a) Working with Members.** Describe your approach for working with
the federal libraries, information centers and other offices that
acquire information retrieval services through FEDLINK.

**(b) Working with LC/FEDLINK.** Describe your approach for working with
LC/FEDLINK, particularly regarding: BOA modification, establishing
customer-specific services under Lot 4 (as appropriate), IAGs, transfer
pay and direct pay service, delivery orders and purchase orders, and
invoicing. Identify your organization structure showing where your
FEDLINK point-of-contact fits.

**(c) Resolving Problems.** Describe your methods for resolving
management or technical problems with LC/FEDLINK or with customers,
including liaison to senior personnel who can assist in problem
resolution.

**(d) Management Tools and Controls.** Describe the management tools and
controls within your organization, including methods for controlling
quality, scheduling timely delivery, tracking charges, and reporting.

**(e) Subcontracting.** If you anticipate subcontracts, describe how you
will control the subcontract and identify subcontractor by name and
services proposed. Subcontractors must be approved by the Contracting
Officer.

**(f) Samples.** Provide a sample invoice that shows the required
elements described in Section G. Provide a sample of the summary
activity report described in Section H.

**L.5.2. Chapter 2 - Corporate Experience.** Describe your corporate
history and experience with specific emphasis on your experience in the
field of information retrieval services, your experience in managing
contracts similar to the FEDLINK program, and your experience in
handling Government contracts. This information is required in writing.

**(a) Examples of Similar Experience.** Provide examples of related
corporate experience over the past five years. Examples shall include:
company or federal agency name, customer, customer contact and phone
number, contract number, contracting officer and phone number,
description of service provided, and approximate dollar value of
contract.

**(b) Past Performance.** Your past performance will be assessed on the
basis of evidence of competent and successful experience in a
procurement of the same or similar nature.

**L.5.3. Chapter 3 - Personnel.** Providing services through FEDLINK
will require liaison with FEDLINK members, LC/FEDLINK staff and LC/C&L
personnel. Complete the Vendor ID and Contact Form at L.7. to identify
the personnel who will be key in providing your services through
FEDLINK. Identify and describe the experience of the individual(s) who
will serve in the following roles: **(This information is required in
writing)**

**(a) FEDLINK Member Contact** - particularly for matters concerning
sales, start-up, support, and problem resolution.

**(b) FNO/COTR Contact** - particularly for matters concerning the types
of services offered and special requirements of individual customers.

**(c) FFO Contact** - particularly for matters concerning registrations,
IAGs, accounts, invoices, payments, and reconciliation.

**(d) LC/C&L Contact** - particularly for matters concerning the terms
and conditions of the BOA, delivery orders, and direct pay customers.

**(e) General Personnel** - for production and delivery of the
electronic publications and services offered under this proposal.

**L.5.4. Chapter 4 - Facilities.** The proposal shall demonstrate that
you have the facilities required to provide adequate support for the
services proposed. **(This information can be presented orally)**

**L.5.5. License Agreements.** If your technical and management
understanding and approach are acceptable, the panel will inform you
whether a discussion focusing on the license agreements for your
products/services will be necessary.

**L.6. ORAL PRESENTATION.** You have the opportunity make an oral
presentation about the information retrieval services you are offering
under this RFP. An oral presentation is optional; there are no negative
consequences for choosing not to make an oral presentation. The
presentation skill of the presentor will not be evaluated. The oral
presentation is not a discussion as defined in FAR 15.601, and the
Government reserves the right to award without discussions.

**L.6.1. Benefits.** The presentation should enable you to highlight the
features of your products and services that are of greatest interest to
libraries and end users in the federal government. You may describe your
management approach orally, instead of in your written proposal. You
will be able to answer the panel\'s technical questions directly,
instead of through time-consuming written questions and clarifications.
FEDLINK encourages you to take advantage of this opportunity for
exchange with the technical panel and FEDLINK staff.

**L.6.2. Content.**

**(a) Technical Demonstration/Presentation.** You may provide a brief
technical demonstration or demonstrate key features of your
products/services. The technical panel will be familiar with your
written submission, and is also likely to be familiar with your
commercial offering.

**(b) Management Presentation.** The management presentation should
cover the matters outlined in Section L.5., above. These include:
working with LC FEDLINK and FEDLINK members, management tools and
controls, and facilities. Corporate experience and personnel may not be
presented orally.

**(c) Questions and Clarifications.** The second half of the
presentation will be an opportunity for the technical panel to get
clarification on your technical offering, for example on the scope of
your electronic publications, licensing approaches, special pricing
plans, or specialized database or research services you may offer. This
is also your opportunity to clarify the procedures for working with
LC/FEDLINK and FEDLINK members, for example, on IAGs, transfer pay and
direct pay service, accepting orders, accounts, usage data, etc.

**(d) Exclusions.** Do not address the specifics of your pricing in the
oral presentation.

**(e) Matters Requiring Documentation.** If technical information is
addressed during your presentation that LC/C&L determines should be
incorporated into your formal proposal, the LC/C&L representative will
request that you describe this data in writing.

**L.6.3. Parameters.**

**(a) Audience.** The audience will consist of a review panel chaired by
a contracting officer.

**(b) Length.** Total presentation time is limited to one hour. You will
have 30 minutes to give both your technical demonstration (if you choose
to do a demo) **and** your management presentation. The second 30
minutes will be a question and answer session for you to clarify the
panel\'s understanding of your offer and to ask any questions you may
have about working with LC/FEDLINK or FEDLINK members. You may take up
to 15 minutes to setup before your presentation and 15 minutes to take
down afterwards.

**(c) Presentation Materials and Handouts.** You may demonstrate your
system interactively or through canned displays. Your management
presentation is limited to ten \"slides.\" Bear in mind that time is
limited and your discussion needs to be focused and clear. Expensive or
elaborate presentation materials are neither necessary nor desired.
Provide six copies of any slides or handouts.

**(d) Speakers.** It is not necessary for your presenter(s) to be
experienced, polished speakers. Is it more important that the
individuals who deliver your presentation are knowledgeable about your
products and services, understand the specifics of your offer, and are
able to answer questions about your technical and management approach to
serving federal libraries and information centers through FEDLINK.
Presenters will not be evaluated.

**L.6.4. Logistics.**

**(a) Location.** Oral presentations may be delivered in the
FLICC/FEDLINK office at Suite 725, 701 Pennsylvania Ave., N.W. in
Washington, D.C.. The building is at the Archives/Navy Memorial stop on
the Yellow and Green Metro lines. A Government ID is not necessary to
access the building. The office opens at 8:30 a.m.

**(b) Equipment and Software.** The standard setup in the FLICC/FEDLINK
rooms includes the equipment and software identified below. Connection
for your own computer equipment or other setup features may be possible.
FEDLINK staff will be available to assist with setup, but bear in mind
that time is limited.

486 PC with 16 MB RAM, 300 hard disk space, VGA monitor, CD-ROM drive

Windows 95, Netscape 3.0, Powerpoint 7.0

T-1 Internet connection

Dial access via 28.8 k modem

Computer projector - Infocus Lite Pro 580

HPLJ4 Laser printer

Overhead projector

Screen

**(c) Scheduling.** LC/C&L will coordinate scheduling after the closing
date of the RFP.

**L.7. FORMS.** The following forms are provided to assist you in your
proposal.

**L.7.1. Oral Presentation Intent and Checklist for Written
Submission.** Complete this form as a checklist for your written
submission and indication of your intent to make an oral presentation.
Submit this form as a cover to your proposal.

**L.7.2. Vendor ID and Contact Form.** Complete this form and submit it
with Volume 3 - Management.

**ORAL PRESENTATION INTENT**

**AND CHECKLIST FOR WRITTEN SUBMISSION**

**VENDOR NAME:**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

  -----------------------------------------------------------------------
  **ORAL PRESENTATION**

  -----------------------------------------------------------------------

\_\_\_\_\_\_ Yes, the offeror chooses to make an oral presentation on
its technical management approach and capabilities. The Library of
Congress Contracting Officer will notify you of the time of your
scheduled presentation.

\_\_\_\_\_\_ No, the offeror chooses not to make an oral presentation on
its technical and management approach and capabilities. Therefore, all
sections will be presented in writing.

+---------------------------------+------------------------------------+
| **CHECKLIST FOR WRITTEN         |                                    |
| SUBMISSION**                    |                                    |
+---------------------------------+------------------------------------+
| Offerors Choosing               | Offerors Choosing                  |
|                                 |                                    |
| to Make an Oral Presentation    | Not to Make an Oral Presentation   |
+---------------------------------+------------------------------------+
| 1 - Costs and Certifications (3 | 1 - Costs and Certifications (3    |
| Copies)                         | Copies)                            |
|                                 |                                    |
| \_\_\_\_ Section A              | \_\_\_\_Section A                  |
|                                 |                                    |
| \_\_\_\_ Section B and          | \_\_\_\_Section B and commercial   |
| commercial price list           | price list                         |
|                                 |                                    |
| \_\_\_\_ Section C              | \_\_\_\_Section C                  |
|                                 |                                    |
| \_\_\_\_ Section F              | \_\_\_\_Section F                  |
|                                 |                                    |
| \_\_\_\_ Section G              | \_\_\_\_Section G                  |
|                                 |                                    |
| \_\_\_\_ Section K and          | \_\_\_\_Section K and attachments  |
| attachments                     |                                    |
|                                 | \_\_\_\_Section I                  |
| \_\_\_\_ Section I              |                                    |
|                                 | \_\_\_\_Latest corporate financial |
| \_\_\_\_ Latest corporate       | statement                          |
| financial statement             |                                    |
+---------------------------------+------------------------------------+
| 2 - Technical (4 copies)        | 2 - Technical (4 copies)           |
|                                 |                                    |
| \_\_\_\_ Technical response     | \_\_\_\_Technical response with    |
| with commercial material as     | commercial material as appropriate |
| appropriate                     |                                    |
|                                 | \_\_\_\_Usage data sample or       |
| \_\_\_\_ Usage data sample or   | justification                      |
| justification                   |                                    |
+---------------------------------+------------------------------------+
| 3 - Management (4 copies)       | 3 - Management (4 copies)          |
|                                 |                                    |
| \_\_\_\_ Corporate experience   | \_\_\_\_Management description     |
| with examples of similar        | with sample invoice and summary    |
| experience                      | activity report                    |
|                                 |                                    |
| \_\_\_\_ Vendor ID and Contact  | \_\_\_\_Corporate experience       |
| Form                            | description with examples of       |
|                                 | similar experience                 |
| \_\_\_\_ Personnel              |                                    |
|                                 | \_\_\_\_Personnel description      |
|                                 |                                    |
|                                 | \_\_\_\_Facilities description     |
|                                 |                                    |
|                                 | \_\_\_\_Vendor ID and Contact Form |
+---------------------------------+------------------------------------+

**VENDOR ID AND CONTACT FORM**

**VENDOR ID:**

Company:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Address:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

City: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ State:
\_\_\_\_\_\_ Zip: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Phone: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ E-Mail:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fax: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ WWW:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

800 Number: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**LC/C&L CONTACT FOR NEGOTIATION:**

Name, Title:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Phone: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ E-Mail:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fax: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**LC/C&L CONTACT FOR CONTRACT ADMINISTRATION:**

Name, Title:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Phone: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ E-Mail:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fax: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**FFO CONTACT:**

Name, Title:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Phone: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ E-Mail:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fax: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**FNO/COTR CONTACT:**

Name, Title:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Phone: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ E-Mail:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fax: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**MEMBER CONTACT:**

Name, Title:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Phone: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ E-Mail:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fax: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_