![](media/image1.wmf){width="0.8243055555555555in"
height="0.6888888888888889in"} Procurement Notice

National Aeronautics and

Space Administration

Washington, DC 20546

##  PN 97-72

> **June 6, 2002**

SHIPMENT BY GOVERNMENT BILLS OF LADING

***BACKGROUND:*** As a result of changes made to the transportation
regulations under the Federal Management Regulation, Government Bills of
Lading (GBL's) can no longer be used for domestic shipments. Rather,
Commercial Bills of Lading (CBL's) must be used for domestic shipments
if the delivery point is f.o.b. origin. This PN revises the NASA FAR
Supplement to comply with the above changes. The clause at 1852.247-73
has been revised to change the title and to specify that when shipments
of deliverable items under a contract are f.o.b origin, Government Bills
of Lading (GBL) can only be used to ship international and domestic
overseas items; and that all other domestic shipments shall be made via
Commercial Bills of Lading (CBL).

#  

***ACQUISITIONS AFFECTED BY CHANGES*:** All solicitations and contracts
that specify the f.o.b. point as origin.

***ACTION REQUIRED BY CONTRACTING OFFICERS:*** All solicitations issued
after June 6, 2002, must include the revised clause if applicable.
Solicitations issued before, June 6, 2002, may be amended to include the
revised clauses if including it would not unduly delay the acquisition.
Amend existing contracts, which specify use of a GBL for domestic
shipments, to incorporate the revised clause.

***CLAUSE CHANGES:*** This PN revises the clause at 1852.247-73 by
changing the title of the clause to read "Bills of Lading" and the text
of the clause.

***PIC CANCELATION:*** PIC 02-09, F.O.B. -- Use of Bills of Lading, is
hereby canceled.

***PARTS AFFECTED:*** Changes are made in Parts 1847 and 1852.

***REPLACEMENT PAGES:*** You may use the enclosed pages to replace 47:1,
47:2, 52:3, 52:4, 52:87, 52:88, 52:89, 52:90, 52-97, and 52-98.

***TYPE OF RULE AND PUBLICATION DATE:*** This PN was published as an
interim rule in the Federal Register (67 FR 38908 -- 28909) on June 6,
2002.

***HEADQUARTERS CONTACT:*** Lou Becker, Code HK, (202) 358-4593, e-mail:
<lbecker@hq.nasa.gov>.

R. Scott Thompson

Director, Contract Management Division

Enclosures

**DISTRIBUTION:**

**PN List**

PART 1847

TRANSPORTATION

**TABLE OF CONTENTS**

**SUBPART 1847.2 CONTRACTS FOR TRANSPORTATION OR FOR**

**TRANSPORTATION-RELATED SERVICES**

1847.200 Scope of subpart.

1847.200-70 Charter of aircraft.

**SUBPART 1847.3 TRANSPORTATION IN SUPPLY CONTRACTS**

1847.304 Determination of delivery terms.

1847.304-3 Shipments from CONUS for overseas delivery.

1847.304-370 NASA export privilege.

1847.305 Solicitation provisions, contract clauses, and transportation
factors.

1847.305-10 Packing, marking, and consignment instructions.

1847.305-13 Transit arrangements.

1847.305-70 NASA contract clauses.

**SUBPART 1847.5 OCEAN TRANSPORTATION BY U.S.-FLAG VESSELS**

1847.506 Procedures.

**SUBPART 1847.70 PROTECTION OF THE FLORIDA MANATEE**

1847.7001 Contract clause.

**PART 1847**

# TRANSPORTATION

**Subpart** **1847.2 \--Contracts for Transportation or for**

**Transportation-Related Services**

**1847.200 Scope of subpart.**

**1847.200-70 Charter of aircraft.**

When acquiring aircraft by charter, contracting officers shall comply
with NPG 7900.3, Aircraft Operations Management.

**Subpart** **1847.3\--Transportation in Supply Contracts**

**1847.304** **Determination** **of** **delivery** **terms.**

**1847.304-3** **Shipments** **from** **CONUS** **for** **overseas**
**delivery.**

**1847.304-370 NASA export privilege.**

NASA has export licensing privileges for moving commodities to foreign
destinations. Contracting officers shall request the advice of the
Center Export Administrator to ensure full and appropriate use is made
of these privileges.

**1847.305** **Solicitation** **provisions,** **contract** **clauses,**
**and** **transportation** **factors.**

**1847.305-10 Packing,** **marking,** **and** **consignment**
**instructions.**

In contracts providing for delivery f.o.b. origin and shipment under
Government bills of lading, consignment instructions may be limited to
the mail address of the consignee (receiving activity), provided the
contract instructions state: \"Shipment other than mail shall be
consigned as indicated on the Government bill of lading furnished to the
contractor.\"

**1847.305-13 Transit** **arrangements.**

(a)(3)(ii) When the provision at FAR 52.247-56 is used, the solicitation
shall state that offers will be evaluated on the basis of the lowest
overall cost to the Government, including transportation costs to NASA
from point of origin to final destination, taking into account any
applicable transit privileges.

**1847.305-70**  **NASA** **contract** **clauses.**

\(a\) The contracting officer may insert a clause substantially as
stated at 1852.247-72, Advance Notice of Shipment, in solicitations and
contracts when the f.o.b. point is destination and special Government
assistance is required in the delivery or receipt of the items.

\(b\) The contracting officer shall insert a clause substantially as
stated at 1852.247-73, Bills of Lading, in f.o.b. origin solicitations
and contracts.

**Subpart** **1847.5\--Ocean Transportation by U.S.-Flag Vessels**

**1847.506  Procedures.**

(d)**(i)** The transportation officer in each installation shall
establish and maintain a register to reflect adherence to the Cargo
Preference Act. The register shall contain data related to shipments
made by the installation and by NASA contractors. Where no
transportation officer is available, it shall be maintained by the
contracting office. The register shall contain pertinent details of
ocean shipments including, but not limited to, the ports of origin and
destination of shipments, commodity descriptions, gross weight, freight
revenue, name of vessel, operator of vessel, and date of loading. The
register shall be maintained current and organized so that adherence to
the Cargo Preference Act can be ascertained at all times. To the maximum
practicable extent, compliance with the 50-percent minimum requirements
of the Cargo Preference Act shall be maintained on a quarter-year basis;
any deficiencies in maintaining compliance shall be corrected by the end
of the calendar year.

**(ii)** On the basis of the registers maintained under paragraph (d)(i)
of this section, the official maintaining the register shall submit
quarterly reports reflecting ocean shipments to the Division of

1852.232-77 Limitation of Funds (Fixed-Price Contract).

1852.232-79 Payment for On-Site Preparatory Costs.

1852.232-81 Contract Funding.

1852.232-82 Submission of Requests for Progress Payments.

1852.233-70 Protests to NASA.

1852.235-70 Center for AeroSpace Information - Final Scientific and

Technical Reports.

1852.235-71 Key Personnel and Facilities.

1852.235-72 Instructions for Responding to NASA Research Announcements.

1852.236-71 Additive or Deductive Items.

1852.236-72 Bids with Unit Prices.

1852.236-73 Hurricane Plan.

1852.236-74 Magnitude of Requirement.

1852.236-75 Partnering for Construction Contracts.

1852.237-70 Emergency Evacuation Procedures.

1852.237-71 Pension Portability.

1852.239-70 Alternate Delivery Points.

1852.241-70 Renewal of Contract.

1852.242-70 Technical Direction.

1852.242-71 Travel Outside of the United States.

1852.242-72 Observance of Legal Holidays.

1852.242-73 NASA Contractor Financial Management Reporting.

1852.242-74 Notice of Earned Value Management System.

1852.242-75 Earned Value Management System.

1852.242-76 Modified Cost Performance Report.

1852.242-77 Modified Cost Performance Report Plans.

1852.242-78 Emergency Medical Services and Evacuation.

1852.243-70 Engineering Change Proposals.

1852.243-71 Shared Savings.

1852.243-72 Equitable Adjustments.

1852.244-70 Geographic Participation in the Aerospace Program.

1852.245-70 Contractor Requests for Government-Owned Equipment.

1852.245-71 Installation-Accountable Government Property.

1852.245-72 Liability for Government Property Furnished for Repair or

>   Other Services.

1852.245-73 Financial Reporting of NASA Property in the Custody of
Contractors.

1852.245-74 Contractor Accountable On-Site Government Property.

1852.245-75 Title to Equipment.

1852.245-76 List of Government-Furnished Property.

1852.245-77 List of Installation-Accountable Property and Services.

1852.245-79 Use of Government-Owned Property.

1852.245-80 Use of Government Production and Research Property on a
No-Charge Basis.

1852.246-70 Mission Critical Space System Personnel Reliability  

Program.

1852.246-71 Government Contract Quality Assurance.

1852.246-72 Material Inspection and Receiving Report.

1852.246-73 Human Space Flight Item.

1852.247-71 Protection of the Florida Manatee.

1852.247-72 Advance Notice of Shipment.

1852.247-73 Bills of Lading.

1852.249-72 Termination (Utilities).

**SUBPART 1852.3 PROVISION AND CLAUSE MATRIX**

1852.300 Scope of Subpart.

1852.301 Solicitation Provisions and Contract Clauses (Matrix).

**PART 1852**

**SOLICITATION PROVISIONS AND CONTRACT CLAUSES**

**1852.000 Scope of part.**

This part, in conjunction with FAR Part 52, (a) sets forth the
provisions and clauses prescribed in the NFS, (b) gives instructions for
their use, and (c) presents a matrix listing the provisions and clauses
applicable to each principal contract type and/or purpose (e.g.,
fixed-price supply, cost-reimbursement research and development).

**Subpart 1852.1\--Instructions for Using Provisions and Clauses**

**1852.101 Using Part 52.**

(b)(2)(i)(B) NASA contracting offices prescribing or developing clauses
shall ensure that the requirements of Subpart 1801.3 are met.

(e)(1) The NFS matrix in Subpart 1852.3 is formatted similarly to that
in the FAR. The first page of the NFS matrix contains a key to column
headings, a dollar threshold chart, and requirement symbols. To fully
determine the applicability of a provision or clause in the
\"required-when-applicable\" and \"optional\" categories, Contracting
Officers shall refer to the NFS text (cited in the matrix) that
prescribes its use.

\(4\) The NFS matrix may be reproduced by field installations for the
purpose of supplementing it with installation-developed provisions and
clauses.

**1852.103 Identification of provisions and clauses.**

\(b\) Provisions and clauses prescribed by a field installation to
satisfy its needs shall be identified as stated in paragraphs (b)(i) and
(ii) of this section. Articles, formats, and similar language shall be
treated as provisions and clauses for purposes of this section 1852.103.

**(i)** A provision or clause shall be numbered using a prefix, a base,
and a suffix. The prefix shall be an alphabetical abbreviation of the
installation name (e.g., ARC, DFRC, GRC, GSFC, JSC, KSC, LARC, MSFC,
SSC, or SSPO). The base shall be a numeric value beginning with
\"52.2,\" with the next two digits corresponding to the number of the
FAR or NFS subject part to which the provision or clause relates. The
suffix shall be a hyphen and sequential number assigned within each
part. NASA installations shall use suffix numbers from -90 to -199. For
example, the first Johnson Space Center (JSC) provision or clause
relating to Part 36 of the FAR

**1852.246-71 Government Contract Quality** **Assurance** **Functions.**

As prescribed in 1846.470, insert the following clause:

**GOVERNMENT CONTRACT** **QUALITY ASSURANCE** **FUNCTIONS**

**(OCTOBER 1988)**

In accordance with the inspection clause of this contract, the
Government intends to perform the following functions at the locations
indicated:

  ------------- -------------------------------------- ------------------
  **Item**      **Quality Assurance Location**         ** Function  **

  ------------- -------------------------------------- ------------------

\[Insert the items involving quality assurance, the quality assurance
functions, and where the functions will be performed.\]

**(End of clause)**

**1852.246-72** **Material Inspection and** **Receiving Report.**

As prescribed in 1846.674, insert the following clause:

**MATERIAL INSPECTION AND RECEIVING REPORT**

**(JUNE 1995)**

\(a\) At the time of each delivery to the Government under this
contract, the Contractor shall furnish a Material Inspection and
Receiving Report (DD Form 250 series) prepared in [   ]{.underline}
\[Insert number of copies, including original\] copies, an original and
[   ]{.underline} copies \[Insert number of copies\].

\(b\) The Contractor shall prepare the DD Form 250 in accordance with
NASA FAR Supplement 1846.672-1. The Contractor shall enclose the copies
of the DD Form 250 in the package or seal them in a waterproof envelope,
which shall be securely attached to the exterior of the package in the
most protected location.

\(c\) When more than one package is involved in a shipment, the
Contractor shall list on the DD Form 250, as additional information, the
quantity of packages and the package numbers. The Contractor shall
forward the DD Form 250 with the lowest numbered package of the shipment
and print the words \"CONTAINS DD FORM 250\" on the package.

**(End of clause)**

**1852.246-73 Human Space Flight Item.**

As prescribed in 1846.370(b), insert the following clause:

**HUMAN SPACE FLIGHT ITEM**

**(MARCH 1997)**

The Contractor shall include the following statement in all subcontracts
and purchase orders placed by it in support of this contract, without
exception as to amount or subcontract level:

\"FOR USE IN HUMAN SPACE FLIGHT; MATERIALS, MANUFACTURING, AND
WORKMANSHIP OF HIGHEST QUALITY STANDARDS ARE ESSENTIAL TO ASTRONAUT
SAFETY.

IF YOU ARE ABLE TO SUPPLY THE DESIRED ITEM WITH A HIGHER QUALITY THAN
THAT OF THE ITEMS SPECIFIED OR PROPOSED, YOU ARE REQUESTED TO BRING THIS
FACT TO THE IMMEDIATE ATTENTION OF THE PURCHASER.\"

**(End of clause)**

**1852.247-71 Protection of the Florida** **Manatee.**

As prescribed in 1847.7001, insert the following clause:

**PROTECTION OF THE FLORIDA MANATEE**

**(MARCH 1989)**

\(a\) Pursuant to the Endangered Species Act of 1973 (Pub. L. 93-205),
as amended, and the Marine Mammals Protection Act of 1972 (Pub. L.
92-522), the Florida Manatee (Trichechus Manatus) has been designated an
endangered species, and the Banana and Indian Rivers within and adjacent
to NASA\'s Kennedy Space Center (KSC) have been designated as a critical
habitat of the Florida Manatee.

\(b\) Contractor personnel involved in vessel operations, dockside work,
and selected disassembly functions shall be provided training relative
to (1) habits and characteristics of the Florida Manatee, (2) provisions
of the applicable laws, (3) personal liability of workers under the
laws, and (4) operational restrictions imposed by KSC.

\(c\) All vessel operations shall be conducted within the posted speed
restrictions, and vessels shall be operated at minimum controllable
speeds in all KSC waters. Shallow-water operations are prohibited.

\(d\) Training will be conducted by personnel of the U.S. Fish and
Wildlife Service (USFWS). The contractor agrees to cooperate with the
USFWS by allowing access at reasonable times and places (including
shipboard) to USFWS personnel, and by making available such contractor
personnel as are required to have the training. Arrangements for
training will be made as follows:

\(1\) For personnel involved in tug, barge, or marine operations,
through the Lockheed Space Operations Contractor, Transportation
Coordination Center, Kennedy Space Center, Florida, telephone (407)
867-5330.

\(2\) For all other personnel, through the Systems Training and Employee
Development Branch, Code PM-TNG, telephone (407) 867-2737.

\(e\) The contractor shall incorporate the provisions of this clause in
applicable subcontracts (including vendor deliveries).

**(End of clause)**

**1852.247-72** **Advance Notice of** **Shipment.**

As prescribed in 1847.305-70(a), insert the following clause:

**ADVANCE NOTICE OF SHIPMENT**

**(OCTOBER 1988)**

[        ]{.underline} \[Insert number of work days\] work days prior to
shipping item(s) [      ]{.underline} \[Insert items to be shipped\],
the Contractor shall furnish the anticipated shipment date, bill of
lading number (if applicable), and carrier identity to
[                ]{.underline} \[Insert individual(s) to receive
notification\] and to the Contracting Officer.

**(End of clause)**

**1852.247-73** **Bills of Lading.**

As prescribed in 1847.305-70(b), insert a clause substantially as
follows:

**BILLS OF LADING**

**(JUNE 2002)**

The purpose of this clause is to define when a commercial bill of lading
or a government bill of lading is to be used when shipments of
deliverable items under this contract are f.o.b. origin.

\(a\) **Commercial Bills of Lading**. All domestic shipments shall be
made via commercial

bills of lading (CBLs). The Contractor shall prepay domestic
transportation charges. The Government shall reimburse the Contractor
for these charges if they are added to the invoice as a separate line
item supported by the paid freight receipts. If paid receipts in support
of the invoice are not obtainable, a statement as described below must
be completed, signed by an authorized company representative, and
attached to the invoice.

\"I certify that the shipments identified below have been made,
transportation charges have been paid by (company name), and paid
freight or comparable receipts are not obtainable.

Contract or Order Number: [                    ]{.underline}

Destination:[               ]{.underline} \".

\(b\) **Government Bills of Lading.** (1) International (export) and
domestic overseas shipments of items deliverable under this contract
shall be made by Government bills of lading (GBLs). As used in this
clause, "domestic overseas" means non-continental United States, i.e.
Hawaii, Commonwealth of Puerto Rico, and possessions of the United
States.

\(2\) At least 15 days before shipment, the Contractor shall request in
writing GBLs from: [               ]{.underline} \[Insert name, title,
and mailing address of designated transportation officer or other
official delegated responsibility for GBLs\]. If time is limited,
requests may be by telephone: [             ]{.underline} \[Insert
appropriate telephone number\]. Requests for GBLs shall include the
following information.

\(i\) Item identification/ description.

\(ii\) Origin and destination.

\(iii\) Individual and total weights.

\(iv\) Dimensional Weight.

\(v\) Dimensions and total cubic footage.

\(vi\) Total number of pieces.

\(vii\) Total dollar value.

\(viii\) Other pertinent data.

**(End of clause)**

**1852.249-72** **Termination** **(Utilities).**

As prescribed in 1849.505-70, insert the following clause. The period of
30 days may be varied not to exceed 90 days.

**TERMINATION (UTILITIES)**

**(MARCH 1989)**

The Government, at its option, may terminate this contract by giving
written notice not less than 30 days in advance of the termination\'s
effective date.

**(End of clause)**

**Subpart 1852.3**\--**Provision and Clause Matrix**

**1852.300 Scope of subpart.**

The matrix in this subpart contains a column for each principal type
and/or purpose of contract. See the first page of the matrix for the key
to column headings, the dollar threshold chart, and requirement symbols.