+----------------------+--------------------+----+--------------------+
|                      | **KMI**            |    | KMI 1530.1         |
|                      |                    |    |                    |
|                      |                    |    | Revision E         |
+----------------------+--------------------+----+--------------------+
|                      |                    |    |                    |
+----------------------+--------------------+----+--------------------+
| National Aeronautics | **DATE**           |    | December 12, 2000  |
| and                  |                    |    |                    |
+----------------------+--------------------+----+--------------------+
| Space Administration |                    |    |                    |
+----------------------+--------------------+----+--------------------+
| **John F. Kennedy    | **EXPIRES**        |    | December 12, 2004  |
| Space Center**       |                    |    |                    |
+----------------------+--------------------+----+--------------------+

**MANAGEMENT INSTRUCTION**

**RESPONSIBLE OFFICE:** \* Director of Spaceport Services

**SUBJECT:** [KSC MAIL MANAGEMENT PROGRAM AND LOCATOR
DIRECTORY]{.underline}

1\. [PURPOSE]{.underline}

> This Instruction establishes policy, general provisions, and assigns
> responsibility for the administration of the mail management program
> and the KSC Locator Directory at the Kennedy Space Center (KSC).

2\. [APPLICABILITY]{.underline}

> This Instruction applies to all NASA KSC organizational elements,
> tenant organizations, and KSC contractors as expressed in the terms of
> their contracts.

3\. [POLICY]{.underline}

> It is KSC policy to provide a consolidated mail distribution system
> for efficient and cost-effective handling and delivery of the mail;
> and to maintain a centralized directory of NASA and NASA contractor
> employees at KSC for use in locator assistance and publication of the
> KSC Telephone Directory.

\*4. [RESPONSIBILITIES]{.underline}

> The Director of Spaceport Services, through the KSC Mail Manager, is
> responsible for establishing, controlling, and maintaining the KSC
> mail management program and Locator Directory.

5\. [SUPERSESSION]{.underline}

This Instruction supersedes KMI 1530.1D.

> Roy D. Bridges, Jr.

Director

Attachments:

A.  General Provisions

B.  Responsibilities

DISTRIBUTION:

Tech Doc Library

[GENERAL PROVISIONS]{.underline}

1.  The KSC Mail Distribution System will support all organizational
    elements at the Kennedy Space Center, including contractor
    organizations, as provided for in their respective contracts.

2.  Material placed in the KSC Mail Distribution System must:

    a.  Pertain to NASA's mission, or

    b.  Be issued by an officially sanctioned organization which
        contributes to the morale and welfare of civil service and/or
        contractor employees, or

    c.  Be associated with other Government programs or operations.

3.  Officially assigned organizational mail codes will be used in
    addresses for delivery of mail within the Center.

4.  U.S. Government Messenger Envelopes (SF-65B or SF-65C), or
    distribution lists on the backs of documents will be used to support
    efficient mail delivery within the Center.

5.  Official mail being routed to other NASA installations may be sent
    via U.S. Government Messenger Envelopes (SF-65B or SF-65C) or
    distribution lists on the backs of documents. When routed in this
    manner, the NASA installation must be clearly noted, along with the
    recipient's name and mail code. All other outgoing official mail
    will be packaged per U.S. Postal Service regulations. Zip Codes must
    be correctly noted as part of the address, and appropriate
    organizational mail codes must also be included in the return
    address. Metered postage will be applied by the central mail
    facility.

6.  KSC will package all documents and messenger envelopes containing
    official mail that require routing to other NASA installations.
    Appropriate address labeling and use of metered postage will comply
    with U.S. Postal Service regulations.

7.  Use of the KSC Mail Delivery System for incoming and outgoing
    personal mail is discouraged. Outgoing personal mail should be
    deposited in the KSC Post Office.

8.  To ensure prompt and efficient delivery, subscription material sent
    through the U.S. Mail to Center personnel must have current mail
    codes as part of the address. It is the responsibility of the
    recipient to notify mailing organizations of mail code address
    changes or subscription cancellations, as appropriate.

9.  Preprinted envelopes and labels provided for official NASA mail may
    not be used for private or professional society correspondence.

    10\. Distribution keys for standard distribution lists, or
    combinations thereof, will be used whenever practicable to
    distribute documents.

    11\. Special Distribution Lists (SPDLs) will be provided by document
    originators when desired distribution cannot be made using Standard
    Distribution Keys. These lists will normally be developed according
    to subject matter (e.g., Operations and Maintenance Instructions and
    the Integrated Control Schedule).

    12\. Distribution Keys or mailing list names may be assigned to
    SPDLs for automatic routing of documents when address changes are
    minimal (e.g., the retiree mailing list and the ALERTS safety
    notification mailing list).

    13\. The following permanent, full-time Government employees will be
    entered in the KSC Locator Directory by submitting appropriate
    information on KSC Form 13-58 (Employee Locator Information) to the
    KSC Locator.

    a.  All NASA/KSC civil service employees, whether located onsite or
        resident at other NASA or contractor installations.

    b.  All other Government employees (civil service or military)
        resident at NASA KSC.

14\. The following permanent, full-time contractor employees will be
included in the KSC Locator Directory by submitting appropriate
information on KSC Form 13-58 to the KSC Locator.

a.  All NASA contractor organizations and personnel employed at the
    Center or housed in the general area of KSC (e.g., Cape Canaveral,
    Cocoa Beach). NASA KSC contractor personnel located at distant sites
    (e.g., MSFC, JSC) may be excluded.

b.  All other contractor personnel resident at KSC regardless of
    contractual arrangements (e.g., MSFC, JSC).

\*15. The KSC Telephone Directory is the only official telephone

directory authorized to be printed by the Kennedy Space

Center for use by Government and contractor organizations.

Exceptions must be approved by the Director of Spaceport

Services and should be requested prior to compilation.

[RESPONSIBILITIES]{.underline}

1.  The KSC Mail Manager is responsible for the following:

    a.  Monitoring the mail and distribution operations of the support
        contractor.

    b.  Submitting the required postal accountability reports to NASA
        Headquarters.

    c.  Act as liaison to local Postal Service officials on matters
        concerning mail and distribution operations.

2.  The Director, Procurement Office, or designee is responsible for
    incorporating into applicable contracts the provisions of the
    Instruction.

3.  KSC personnel are responsible for notifying their contacts,
    including subscription services, of changes to their mail code
    addresses.

4.  Originators of documents requiring multiple copy distribution are
    responsible for the following:

    a.  Providing a manual Special Distribution List attached to or
        printed on the back of the document if there is no approved
        Automatic Distribution List.

    b.  Supplying typed, mailing labels for addresses listed on Special
        Distribution Lists.

    c.  Updating and validating their distribution requirements and
        ensuring requirements are the minimum to efficiently conduct
        operations.

    d.  Forwarding, in writing, to the KSC Mail and Distribution
        contractor changes to update automatic Special Distribution
        Lists.

    e.  Requesting automatic Special Distribution Lists be rescinded
        when they are no longer needed.

5.  The Administrative Officer is responsible for the following:

    a.  Furnishing to new KSC civil service employees two copies of KSC
        Form 13-58 with appropriate instructions. (Contractor employees
        will receive forms from their respective personnel offices.)

    b.  Assigning mail codes to all officially recognized NASA KSC
        organizational elements.

6.  Organizations are responsible for following:

    a.  Notifying the KSC Mail Manager when a NASA KSC organizational
        change occurs and providing a copy of the new mail code
        assignments.

    b.  Notifying the KSC Locator of new or terminating employees to be
        added to or removed from the KSC Locator Directory and if a new
        employee is to be included in the KSC Telephone Directory (KSC
        Form 13-58).

    c.  Notifying the KSC Mail Manager of changes pertaining to
        personnel within their organizations; e.g., mail code, name,
        phone number, or relocation. Note: A computer listing is
        distributed monthly to each organizational element and redline
        changes should be forwarded to the KSC Locator.

7.  NASA KSC employees are responsible for advising the KSC Locator and
    the Administrative Officer of changes in personal data; e.g., change
    of name, new home address, change in persons to be notified in the
    event of a disaster or accident (KSC Form 13-58).