NSF-51 System of Records Notice

System name: Reviewer/Proposal File and Associated Records.

System location: Files are maintained centrally, and in some cases by
individual NSF

offices and programs at the National Science Foundation, 4201 Wilson
Boulevard, Arlington, Virginia 22230.

Categories of individuals covered by the system: Reviewers who evaluate
Foundation applicants and their proposals,

either by submitting individual comments, or serving on review panels or
site visit teams, or both.

Categories of records in the system: The \`\`Reviewer/Proposal File and
Associated Records\'\' system is a

subsystem of the \`\`Principal Investigator/Proposal File and Associated
Records\'\' system (NSF-50), and contains the reviewer\'s name, title of
proposal(s) reviewed and identifying number, and other related material.

Authority for maintenance of the system: 44 U.S.C. 3101; 42 U.S.C. 1870.

Purpose of the system: This system enables program offices to reference
specific reviewers

and maintain appropriate files for use in evaluating applications for
grants or other support. NSF employees may access the system to help
select reviewers as part of the merit review process, and to carry out
other authorized internal duties.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:

Disclosure of information in this system may be made to:

1\. Federal government agencies needing names of potential reviewers and
specialists in particular fields.

2\. Contractors, grantees, volunteers, experts, advisors, and other
individuals who perform a service to or work on or under a contract,
grant, cooperative agreement, advisory committee, committee of visitors,
or other arrangement with or for the Federal government, as necessary to
carry out their duties. The contractors are subject to the provisions of
Privacy Act.

3\. The Department of Justice or the Office of Management and Budget for
the purpose of obtaining advice on the application of the Freedom of
Information Act or Privacy Act to the records.

4\. Another Federal agency, a court, or a party in litigation before a
court or in an administrative proceeding being conducted by a Federal
agency when the Government is a party to the judicial or administrative
proceeding.

5\. The Department of Justice, to the extent disclosure is compatible
with the purpose for which the record was collected and is relevant and
necessary to litigation or anticipated litigation, in which one of the
following is a party or has an interest: (a) NSF or any of its
components; (b) an NSF employee in his/her capacity; (c) an NSF employee
in his/her individual capacity when the Department of Justice is
representing or considering representing the employee; or (d) the United
States, when NSF determines that litigation is likely to affect the
Agency.

6\. Representatives of the General Services Administration and the
National Archives and Records Administration who are conducting records
management inspections under the authority of 44 U.S.C. 2904 and 2906.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:

Storage: Various portions of the system are maintained electronically
and/or in paper files.

Retrievability: Information can be accessed from the electronic database
by addressing data contained in the database, including individual
reviewer names. An individual\'s name may be used to manually access
material in alphabetized paper files.

Safeguards: Building is locked during non-business hours. Records are
kept in rooms that are locked during non-business hours. Records
maintained in electronic form are password protected.

Retention and disposal: File is cumulative and is maintained
indefinitely.

System manager(s) and address: Division Director of particular office or
program maintaining such records, National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia 22230.

Notification procedure: The NSF Privacy Act Officer should be contacted
in accordance with procedures set forth at

45 CFR part 613.

Record access procedures: See \`\`Notification Procedure\'\' above.

Contesting record procedures: See \`\`Notification Procedure\'\' above.

Record source categories: Information is obtained from the individual
reviewers, suggestions

from other reviewers, the \`\`Principal Investigator/Proposal File\'\'
(NSF-50), other applicants for NSF funding or other members of the
research community, and from NSF program officers.

Systems exempted from certain provisions of the act: The portions of
this system consisting of investigatory material which would identify
reviewers or other persons supplying evaluations of NSF applicants and
their proposals have been exempted at 5 CFR part 613 pursuant to 5
U.S.C. 552a(k)(5).