![](media/image1.wmf){width="3.308333333333333in" height="2.625in"}

**Office of Small and Disadvantaged Business Utilization (HQ/Code K)**

**Office Work Instruction**

### Policy Formulation

Approved by: [Original signed by Ralph Thomas, III, 5/18/01]{.underline}

Ralph Thomas, III

Associate Administrator for

Office of Small and Disadvantaged Business Utilization

# DOCUMENT HISTORY LOG

+---------+--------+--------+-----------------------------------------+
| Status  | Do     | Eff    | Description                             |
|         | cument | ective |                                         |
| (Ba     |        |        |                                         |
| seline/ | Re     | Date   |                                         |
|         | vision |        |                                         |
| Re      |        |        |                                         |
| vision/ |        |        |                                         |
|         |        |        |                                         |
| Ca      |        |        |                                         |
| nceled) |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
| B       |        | 2/4/00 |                                         |
| aseline |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
| R       | A      | 5/5/00 | Revisions made based on systemic        |
| evision |        |        | analysis of ISO 9001 Registrar comments |
|         |        |        | provided during February 2000 ISO 9001  |
|         |        |        | Registrar precertification audit of     |
|         |        |        | NASA Headquarters Functional Offices.   |
+---------+--------+--------+-----------------------------------------+
| R       | B      | 5      | Revisions made based on systemic        |
| evision |        | /18/01 | analysis of June 15, 2000 ISO 9001      |
|         |        |        | Registrar Scope Expansion and           |
|         |        |        | Surveillance Audits Checklist. Added    |
|         |        |        | decision diamond, deleted forms         |
|         |        |        | originally specified that are not used  |
|         |        |        | in the revised process, and reordered   |
|         |        |        | process steps to describe a review and  |
|         |        |        | approval process more accurately        |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+

1.  **Purpose**

> The purpose of this procedure is to document the OSDBU process to
> formulate policies pertinent to the Agency's responsibilities for
> small, small-disadvantaged, woman-owned businesses, Historically Black
> Colleges and Universities, and other Minority Educational
> Institutions.

2.  **Scope and Applicability**

> This OWI covers the policy formulation process in Code K to ensure
> compliance with the terms of applicable public laws (see Section 4.0,
> "References" and NPD 5000.2) and to formulate policy that addresses
> the OSDBU mission and responsibilities.

3.  **Definitions**

  ----------- -----------------------------------------------------------
  3.1         [AA.]{.underline} Associate Administrator.

  3.2         [Action Officer (AO).]{.underline} Person within Code K
              assigned responsibility by the AA to formulate new OSDBU
              policy or revise an existing policy.

  3.3         [ADS.]{.underline} Action Data Summary.

  3.4         [APFR.]{.underline} Assessing Policy Formulation Request
              (OSDBU Form 112). Form the AO completes to evaluate and
              implement policy document changes. This form can be
              obtained from the Code K shared drive at: Code_k on
              'hqdata2' (U:).

  3.5         [Code H.]{.underline} Office of Procurement.

  3.6         [Code JM.]{.underline} Office of Management Systems'
              Management Assessment Division.

  3.7         [Comments Package.]{.underline} Memorandum prepared by Code
              K that addresses comments received during the 60-day period
              in which external stakeholders can provide comments on the
              NASA FAR Supplement Regulation. The memorandum categorizes
              and summarizes the comments and provides responses to those
              categorizations and summaries.

  3.8         [FAR.]{.underline} Federal Acquisition Regulations.

  3.9         [FRC.]{.underline} Federal Records Center.

  3.10        [MBRAC.]{.underline} Minority Business Resource Advisory
              Committee.

  3.11        [NAC.]{.underline} NASA Advisory Council.

  3.12        [NARA.]{.underline} National Archives Records
              Administration

  3.13        [NPD.]{.underline} NASA Policy Directive signed by the
              Administrator.

  3.14        [NODIS.]{.underline} NASA On-Line Directives Information
              System.

  3.15        [NPG.]{.underline} NASA Policy Guidance signed by the
              Official in Charge.

  3.16        [OIC.]{.underline} Official in Charge.

  3.17        [OSDBU]{.underline}. Office of Small and Disadvantaged
              Business Utilization.

  3.18        [Rule.]{.underline} NASA FAR Supplement Regulation.

  3.19        [SDB.]{.underline} Small and Disadvantaged Business.
  ----------- -----------------------------------------------------------

4.  **References**

  ----------- -----------------------------------------------------------
  4.1         NPD 1000.1 NASA Strategic Plan

  4.2         NPD 1000.2 NASA Strategic Management Handbook

  4.3         NPD 5000.2 Uniform Methodology for Determination of Small
              Disadvantaged Subcontracting Goals

  4.4         Small Business Act of 1958 (Section 15), as amended

  4.5         Public Law 95-507 (Section 221), October 26, 1978

  4.6         Public Law 101-144, November 9, 1989

  4.7         Public Law 101-507, November 5, 1990
  ----------- -----------------------------------------------------------

5.  **Flowchart**

![](media/image2.wmf)

**Flowchart -- continued**

![](media/image3.wmf)

**Flowchart - continued**

![](media/image4.wmf)

**Flowchart - continued**

![](media/image5.wmf)

**Flowchart-continued**![](media/image6.wmf)

**6. Procedure**

+--------+------------+------------------------------------------------+
| ##     | #          | ## Action                                      |
|  Step  | # Actionee |                                                |
+--------+------------+------------------------------------------------+
| 6.0    |            | Identify the need for policy formulation. This |
|        |            | need may result from a request or inquiry from |
|        |            | Congress, the Administration, or external      |
|        |            | stakeholders (e.g., MBRAC, SDBs, large         |
|        |            | businesses, trade associations). OSDBU staff   |
|        |            | may identify the need for policy formulation   |
|        |            | by reviewing papers, press releases, observing |
|        |            | that an existing policy document is expiring,  |
|        |            | or otherwise observing a problem.              |
+--------+------------+------------------------------------------------+
| 6.1    | AA         | Assess the need for policy formulation by      |
|        |            | opening an "Assessing Policy Formulation       |
|        |            | Request" (APFR) form (OSDBU Form 112). Review  |
|        |            | related existing policy (listed in NODIS). Use |
|        |            | the APFR form (OSDBU Form 112) and the review  |
|        |            | of the related existing policy to determine if |
|        |            | the need for policy formulation would be best  |
|        |            | satisfied by modifying existing policy, or by  |
|        |            | generating new policy.                         |
+--------+------------+------------------------------------------------+
| 6.2    | AA         | If new policy is to be generated, go to Step   |
|        |            | 6.4. If existing policy is to be               |
|        |            | revised/updated, go to Step 6.3.               |
+--------+------------+------------------------------------------------+
| 6.3    | AO         | Revise/update the existing policy. This        |
|        |            | process is shown in sub-flow 6.3 in this OWI.  |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.3.0  | AO         | Start the revision/update process.             |
+--------+------------+------------------------------------------------+
| 6.3.1  | AO         | Make recommendation whether to update/revise,  |
|        |            | or cancel policy. This determination is made   |
|        |            | based on the AO's professional knowledge and   |
|        |            | experience. Note issue to be defined and       |
|        |            | reason for recommendation on the open APFR     |
|        |            | (OSDBU Form 112). Include additional materials |
|        |            | and information necessary to support the       |
|        |            | recommendation.                                |
+--------+------------+------------------------------------------------+
| 6.3.2  | AA         | Review the recommendations provided by the AO. |
|        |            | Decide whether to update/revise or cancel the  |
|        |            | policy. This determination is made based on    |
|        |            | the AA's professional knowledge and experience |
|        |            | and the policy cancellation's impact on the    |
|        |            | issue described in APFR (OSDBU Form 112).      |
|        |            | Document the decision on the open APFR (OSDBU  |
|        |            | Form 112).                                     |
+--------+------------+------------------------------------------------+
| 6.3.3  | AA         | If the policy is to be cancelled, go to Step   |
|        |            | 6.3.4. If the policy is to be revised/updated, |
|        |            | go to Step 6.3.5.                              |
+--------+------------+------------------------------------------------+
| 6.3.4  | AO/        | Notify Code JM to cancel policy, and close out |
|        |            | action. Complete the APFR (OSDBU Form 112),    |
|        | Secretary  | and provide closed APFR (OSDBU Form 112) form  |
|        |            | to AA's Secretary to file. Enter the closed    |
|        |            | status of the action into HATS.                |
+--------+------------+------------------------------------------------+
| 6.3.5  | AO         | Revise/update the policy based on the old      |
|        |            | version of the policy, and the research        |
|        |            | performed in Step 6.1. Coordinate with AA.     |
+--------+------------+------------------------------------------------+
| 6.3.6  | AA         | Determine whether to approve the               |
|        |            | revised/updated policy. If approval is given,  |
|        |            | go to Step 6.3.8. If approval is not given, go |
|        |            | to Step 6.3.7. The determination to approve    |
|        |            | the updated/revised policy is made based on    |
|        |            | the AA's professional knowledge and judgment   |
|        |            | and its responsiveness to the issue the policy |
|        |            | is to address.                                 |
+--------+------------+------------------------------------------------+
| 6.3.7  | AO         | Incorporate AA's comments, and resubmit for    |
|        |            | AA's review (return to Step 6.3.6)             |
+--------+------------+------------------------------------------------+
| 6.3.8  | AA         | Approve the updated/revised policy by signing  |
|        |            | ADS/112.                                       |
+--------+------------+------------------------------------------------+
| 6.3.9  | AO         | Process complete. Go to Step 6.6.              |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.4    | AA         | Assign an AO to draft a new policy. This       |
|        |            | determination is made based on areas of staff  |
|        |            | program responsibility and availability. Note  |
|        |            | the AO assignment, date, and HATS Action       |
|        |            | Number on the open APFR (OSDBU Form 112).      |
|        |            | Enter the open action in HATS.                 |
+--------+------------+------------------------------------------------+
| 6.5    | AO         | Draft the new policy to be responsive to the   |
|        |            | issue defined/described in the open APFR       |
|        |            | (OSDBU Form 112). Coordinate with AA.          |
+--------+------------+------------------------------------------------+
| 6.6    | AA         | Determine whether to approve draft new policy  |
|        |            | to release for review and comment. If approval |
|        |            | is given, go to Step 6.8. If approval is not   |
|        |            | given, go to Step 6.7. The determination to    |
|        |            | approve the draft new policy to release for    |
|        |            | review and comment is based on the AA's        |
|        |            | professional knowledge and judgment and its    |
|        |            | responsiveness to the issue the policy is to   |
|        |            | address.                                       |
+--------+------------+------------------------------------------------+
| 6.7    | AO         | Incorporate AA's comments, and resubmit for    |
|        |            | AA's review (return to Step 6.6).              |
+--------+------------+------------------------------------------------+
| 6.8    |            | Approve draft new policy for review and        |
|        |            | comment.                                       |
+--------+------------+------------------------------------------------+
| 6.9    | AO         | Determine whether the policy should be an NPD, |
|        |            | an NPG, a memorandum from the Administrator,   |
|        |            | or a NASA FAR Supplement. This determination   |
|        |            | is made based on (1) whether the policy should |
|        |            | be signed by the Administrator or the OIC, (2) |
|        |            | the method and form in which the policy is to  |
|        |            | be published and distributed, and (3) the      |
|        |            | method/form of that policy's                   |
|        |            | publication/distribution's responsiveness to   |
|        |            | the issue identified in the open APFR (OSDBU   |
|        |            | Form 112). The Administrator signs NPDs and    |
|        |            | memoranda from the Administrator. The OIC      |
|        |            | signs NPGs. Note the determination/rationale   |
|        |            | on the open APFR (OSDBU Form 112). Coordinate  |
|        |            | with the AA.                                   |
+--------+------------+------------------------------------------------+
| 6.10   | AO         | Review/Disposition Comments. Incorporate       |
|        |            | accepted comments into the draft policy.       |
+--------+------------+------------------------------------------------+
| 6.11   | AO         | Identify individuals who should review the     |
|        |            | draft policy. Reviewers are identified based   |
|        |            | on topic and specifics of the policy.          |
|        |            | Reviewers should include, but are not limited  |
|        |            | to, NASA Headquarters Codes, Centers, and      |
|        |            | external stakeholders that may be affected by  |
|        |            | the policy, and the NASA Headquarters Codes    |
|        |            | required for review and concurrence.           |
+--------+------------+------------------------------------------------+
| 6.12   | AO         | If the policy is a Memorandum for the          |
|        |            | Administrator to sign, go to Step 6.13. If the |
|        |            | policy is an NPD or NPG, go to Step 6.14. If   |
|        |            | the policy is a change to the NASA FAR         |
|        |            | Supplement, go to Step 6.15.                   |
+--------+------------+------------------------------------------------+
| 6.13   | AO         | Implement using a Memorandum for the           |
|        |            | Administrator to sign. This process is shown   |
|        |            | in sub-flow 6.13 of this OWI.                  |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.13.0 |            | Start the process to implement the policy      |
|        |            | using a Memorandum for the Administrator to    |
|        |            | sign.                                          |
+--------+------------+------------------------------------------------+
| 6.13.1 | AO         | Write policy as a memorandum for the           |
|        |            | Administrator to be responsive to the issue    |
|        |            | identified in the APFR (OSDBU Form 112).       |
|        |            | Coordinate with the AA. Distribute hardcopy    |
|        |            | for comments and concurrence per the ADS.      |
+--------+------------+------------------------------------------------+
| 6.13.2 | AA         | Determine whether to approve memorandum. If    |
|        |            | memorandum is approved, go to Step 6.13.4. If  |
|        |            | memorandum is not approved, go to Step 6.13.3. |
+--------+------------+------------------------------------------------+
| 6.13.3 | AA         | Incorporate AA's changes, and resubmit for     |
|        |            | review (return to Step 6.13.2). Approval is    |
|        |            | given based on AA's professional knowledge and |
|        |            | judgment and the memorandum's responsiveness   |
|        |            | to he issue the policy is to address.          |
+--------+------------+------------------------------------------------+
| 6.13.4 | AA         | Sign ADS                                       |
+--------+------------+------------------------------------------------+
| 6.13.5 | AO         | Receive and review comments and concurrence.   |
+--------+------------+------------------------------------------------+
| 6.13.6 | AO         | If there are issues to be resolved (resulting  |
|        |            | from comments from the reviewers), go to Step  |
|        |            | 6.13.7. If there are no issues to be resolved, |
|        |            | go to Step 6.13.8                              |
+--------+------------+------------------------------------------------+
| 6.13.7 | AO         | Negotiate concurrence. Disposition comments,   |
|        |            | negotiate changes, and notify commentors of    |
|        |            | comments' disposition. Revise the memorandum   |
|        |            | based on the negotiated concurrence.           |
|        |            | Coordinate with the AA.                        |
+--------+------------+------------------------------------------------+
| 6.13.8 | AA         | Submit the memorandum for the Administrator's  |
|        |            | approval.                                      |
+--------+------------+------------------------------------------------+
| 6.13.9 | AA         | Receive a memo with the Administrator's        |
|        |            | response to the policy memorandum.             |
+--------+------------+------------------------------------------------+
| 6      | AA         | If the Administrator approves, go to Step      |
| .13.10 |            | 6.13.12. If the Administrator does not         |
|        |            | approve, go to Step 6.13.11.                   |
+--------+------------+------------------------------------------------+
| 6      | AO         | Discuss Administrator comments with AA and     |
| .13.11 |            | incorporate (return to Step 6.13.8)            |
+--------+------------+------------------------------------------------+
| 6      | Secretary  | Distribute to Enterprises and cognizant        |
| .13.12 |            | offices and file signed original memorandum.   |
+--------+------------+------------------------------------------------+
| 6      | AO/        | Close out action. The AO completes the APFR    |
| .13.13 |            | (OSDBU Form 112) and the ADS. The Secretary    |
|        | Secretary  | files the completed APFR (OSDBU Form 112) and  |
|        |            | enters the closed status of the action into    |
|        |            | HATS.                                          |
+--------+------------+------------------------------------------------+
| 6      | AO         | Process complete.                              |
| .13.14 |            |                                                |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.14   | AO         | Implement using an NPD or NPG. This process is |
|        |            | shown in sub-flow 6.14 in this OWI.            |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.14.0 |            | Start the process to implement the policy      |
|        |            | using an NPD or NPG.                           |
+--------+------------+------------------------------------------------+
| 6.14.1 | AO         | Submit policy to Code JM to circulate for      |
|        |            | comments and concurrence.                      |
+--------+------------+------------------------------------------------+
| 6.14.2 | AO         | Receive and review responses.                  |
+--------+------------+------------------------------------------------+
| 6.14.3 | AO         | If there are issues to be resolved (resulting  |
|        |            | from comments from the reviewers), go to Step  |
|        |            | 6.14.4. If there are no issues to be resolved, |
|        |            | go to Step 6.14.5.                             |
+--------+------------+------------------------------------------------+
| 6.14.4 | AO         | Negotiate concurrence. Disposition comments,   |
|        |            | negotiate changes, and notify commentors of    |
|        |            | comments' disposition. Coordinate with the AA. |
|        |            | Revise the policy package based on the         |
|        |            | negotiated concurrence.                        |
+--------+------------+------------------------------------------------+
| 6.14.5 | AO         | If the policy is an NPD, go to Step 6.14.6. If |
|        |            | the policy is an NPG, go to Step 6.14.8        |
+--------+------------+------------------------------------------------+
| 6.14.6 | AO/        | Close out action. The AO completes the APFR    |
|        |            | (OSDBU Form 112). The Secretary files the      |
|        | Secretary  | completed APFR (OSDBU Form 112) form and       |
|        |            | enters the closed status of the action into    |
|        |            | HATS.                                          |
+--------+------------+------------------------------------------------+
| 6.14.7 | AO         | End the process.                               |
+--------+------------+------------------------------------------------+
| 6.14.8 | AO         | Prepare/provide NPG for AA's final review.     |
+--------+------------+------------------------------------------------+
| 6.14.9 | AA         | Review NPG to determine whether to approve     |
|        |            | NPG. This decision is made based on the AA's   |
|        |            | professional experience and judgment, and the  |
|        |            | NPG's responsiveness to the issue identified   |
|        |            | in APFR (OSDBU Form 112).                      |
+--------+------------+------------------------------------------------+
| 6      | AA         | If the NPG is approved, go to Step 6.14.12. If |
| .14.10 |            | NPG is not approved, go to Step 6.14.11.       |
+--------+------------+------------------------------------------------+
| 6      | AO         | Incorporate comments. Return to Step 6.14.8    |
| .14.11 |            |                                                |
+--------+------------+------------------------------------------------+
| 6      | AA         | Sign the NPG.                                  |
| .14.12 |            |                                                |
+--------+------------+------------------------------------------------+
| 6      | AO/        | Close out action. The AO completes the APFR    |
| .14.13 |            | (OSDBU Form 112). The Secretary files the      |
|        | Secretary  | completed APFR (OSDBU Form 112) form and       |
|        |            | enters the closed status of the action into    |
|        |            | HATS.                                          |
+--------+------------+------------------------------------------------+
| 6      | Secretary  | Provide approved NPG to Code JM for            |
| .14.14 |            | distribution.                                  |
+--------+------------+------------------------------------------------+
| 6      | AO         | Process complete.                              |
| .14.15 |            |                                                |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.15   | AO         | Implement using a change to the NASA FAR       |
|        |            | Supplement. This process is shown in sub-flow  |
|        |            | 6.15 in this OWI.                              |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.15.0 |            | Start the process to implement the policy      |
|        |            | using a change to the NASA FAR Supplement.     |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.15.1 | AO         | Draft policy as proposed text for NASA FAR     |
|        |            | Supplement Regulation to be responsive to the  |
|        |            | issue identified in APFR (OSDBU Form 112), and |
|        |            | precedents established in case law and/or      |
|        |            | policy initiatives. Prepare NASA FAR           |
|        |            | Supplement concurrence package and concurrence |
|        |            | package transmittal memorandum.                |
+--------+------------+------------------------------------------------+
| 6.15.2 | AA         | Determine whether to approve NASA FAR          |
|        |            | Supplement concurrence package transmittal     |
|        |            | memorandum and NASA FAR Supplement Regulation  |
|        |            | text. If yes, sign transmittal memorandum, and |
|        |            | proceed to Step 6.15.4. If no, go to Step      |
|        |            | 6.15.3. This decision to approve the           |
|        |            | transmittal memorandum and text is based on    |
|        |            | the AA's professional knowledge and experience |
|        |            | and the text's responsiveness to the issue     |
|        |            | identified in the APFR (OSDBU Form 112).       |
+--------+------------+------------------------------------------------+
| 6.15.3 | AO         | Revise transmittal memorandum and/or text to   |
|        |            | incorporate AA's comments, and return to Step  |
|        |            | 6.15.1.                                        |
+--------+------------+------------------------------------------------+
| 6.15.4 | AO         | Submit approved NASA FAR Supplement            |
|        |            | concurrence package (hardcopy) to Code H to    |
|        |            | circulate for comments and concurrence.        |
+--------+------------+------------------------------------------------+
| 6.15.5 | AO         | If there are issues to be resolved (resulting  |
|        |            | from comments from the reviewers), go to Step  |
|        |            | 6.15.6. If there are no issues to be resolved, |
|        |            | go to Step 6.15.7.                             |
+--------+------------+------------------------------------------------+
| 6.15.6 | AO         | Resolve issues with Code H.                    |
+--------+------------+------------------------------------------------+
| 6.15.7 | AO/        | Close out action. The AO completes the APFR    |
|        |            | (OSDBU Form 112). The Secretary files the      |
|        | Secretary  | completed APFR (OSDBU Form 112) form and       |
|        |            | enters the closed status of the action into    |
|        |            | HATS.                                          |
+--------+------------+------------------------------------------------+
| 6.15.8 | AO         | Process complete.                              |
+--------+------------+------------------------------------------------+
|        |            |                                                |
+--------+------------+------------------------------------------------+
| 6.16   | AO         | Process complete.                              |
+--------+------------+------------------------------------------------+

**7. Quality Records**

  ---------------- ---------------- ---------- ------------ ---------- -----------------------
  Record           Owner            Location   Record       Schedule   Retention/Disposition
  Identification                               Media:       Number and 
                                               Electronic   Item       
                                               or Hard Copy Number     
                                                            (NPG       
                                                            1441.1)    

  HATS Entry       Correspondence   HATS       Electronic   Schedule   Destroy or delete when
  (Open)           Control Office   Database                1, Item    no longer needed
                                                            78.C       

  Completed APFR   Code K           Code K     Hard Copy    Schedule   Remove from related
  (OSDBU Form 112)                  Files                   1, Item    records and destroy or
                                                            12A        delete when work is
                                                                       completed or when no
                                                                       longer needed for
                                                                       operating purposes.
                                                                       Retire to FRC when 5
                                                                       years old. Transfer to
                                                                       NARA in 5 year blocks
                                                                       when 20 years old.

  Approved NPD     Code K           Code JM    Electronic   Schedule   Permanent. Retire to
                                                            1, Item 22 FRC when five years old
                                                                       in 5-year blocks.
                                                                       Transfer to NARA when
                                                                       10 years old.

  Proposed Text    Code K           Code K     Hard Copy    Schedule   Remove from related
  for NASA FAR                      Files                   1, Item 25 records and destroy or
  Supplement                                                           delete when work is
  Regulation Text                                                      completed or when no
                                                                       longer needed for
                                                                       operating purposes

  HATS Entry       Correspondence   HATS       Electronic   Schedule   Destroy or delete when
  (Closed)         Control Office   Database                1, Item    no longer needed
                                                            78.C       
  ---------------- ---------------- ---------- ------------ ---------- -----------------------