# Archived Information

# 

# School Leadership Pre-Application Meeting

March 31, 2008

# 

# SLIDE 1

# U.S. Department of Education

# School Leadership Program

## Pre Application Meeting

March 31, 2008

# SLIDE 2

# Agenda

### School Leadership Program Purpose & Overview

### Award Information

### Budget Information

### Application Priorities

### Selection Criteria

### Program Objectives & Performance Measures

### Application Highlights

-   Q & A

**SLIDE 3**

**School Leadership Program**

**Purpose & Overview**

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# SLIDE 4

# Program Purpose & Overview

## **School Leadership Program (SLP):** 

Designed to assist high-need local educational agencies (LEAs) in the
development, enhancement, or expansion of innovative programs to
recruit, train, and retain principals (including assistant principals)
through such activities as:

# SLIDE 5

# Program Purpose & Overview

### Providing financial incentives to aspiring new principals;

### Providing stipends to principals who mentor new principals;

### Carrying out professional development programs in instructional leadership and management; and

### Providing incentives that are appropriate for teachers or individuals from other fields who want to become principals and that are effective in retaining new principals. 

## (Source: Sec. 2151 NCLB 2001)

# SLIDE 6

# Program Goal

## To increase the number of new, certified principals including assistant principals and to improve the skills of current practicing principals including assistant principals, all serving in high-need LEAs.

# SLIDE 7

# Eligible Applicants

## High-Need LEAs

## Consortia of High-Need LEAs

## Partnerships of Institutions of Higher Education and a High-Need LEA/s

## Partnerships of Nonprofit organization (including faith based and community based) and a High-Need LEA/s

## Charter schools only when the charter school is designated by the State as an LEA and meets the definition of a High-Need LEA (Eligibility will be determined on a case by case)

# 

# SLIDE 8

# High-need LEA Definition

## (A) (i) that serves not fewer than 10,000 children from families with incomes below the poverty line; or

## (A) (ii) for which not less than 20 percent of the children served by the agency are from families with incomes below the poverty line; and

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# SLIDE 9

# High-Need LEA (continued)

## (B) (i) for which there is a high percentage of teachers not teaching in the academic subjects or grade levels that the teachers were trained to teach; or

## B (ii) for which there is a high percentage of teachers with emergency, provisional, or temporary certification or licensing.

## 

# SLIDE 10

# High-Need LEA Definition (Continued)

## For (A) In order to determine poverty rate for a LEA we use census data. The most current census data is 2005.

## 

## [www.census.gov/hhes/www/saipe/district.html](../www.census.gov/hhes/www/saipe/district.html)

## 

## [[www.ed.gov/programs/lsl/eligibility.html]{.underline}](http://www.ed.gov/programs/lsl/eligibility.html)

## 

# SLIDE 11

# High-Need LEA Definition (Continued)

## For (B) (i) Teacher data high need is defined as "a high percentage of teachers teaching out of field." We will determine "high percentage" on a case-by-case.

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# SLIDE 12

# High-Need (continued)

## For (B) (ii) the percentage of teachers with emergency, provisional, or temporary certification or licensing are the data they provide to their States for inclusion in the reports as required by section 207 of the Higher Education Act of 1965, as amended (HEA). We consider 1.5% to be high percent 

# 

# SLIDE 13

# High-Need (continued)

## Applicants must meet eligibility for **both Poverty (A) and Teacher Data (B)**

# SLIDE 14

# Award Information

# SLIDE 15

# Award Information

## Estimated available funds: \$14,300,000 

## Estimated award range: \$250,000 - \$750,000 per year

## Estimated number of awards: 24-30

## Project period: up to 5 years

## Estimated average award: \$500,000 (per year)

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# SLIDE 16

# Title IX, Part E of the ESEA apply 

## Services for Private School Principals and Assistant Principals

## Equitable participation

## Timely and Meaningful Consultation

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# SLIDE 17

# Reporting Requirements

## [Annual Performance Reports]{.underline}---annual performance reports are required in order to receive continuation funding

## [Program Performance Measure]{.underline}---all grantees must address the program Government Performance and Results Act (GPRA) measures as part of their annual performance report

## [Final Report]{.underline}---a final report is required in order to close out the grant in compliance with ED requirements

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# SLIDE 18

# Eligible Services

## Examples:

## Conducting a needs assessment

## Activities to develop and implement or expand program leading to certification and placement of principals including assistant principals

## Professional development activities for mentor principals or coaches

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# 

# SLIDE 19

# Eligible Services

## Examples:

## Recruitment and selection activities

## Providing stipends or financial incentives

## Mentors and coaches for new principals

## Evaluation of project services, implementation, and outcomes

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# SLIDE 20

# BUDGET

# SLIDE 21

# Budget: Annual Budget

## Applicant should submit a budget request for up to 60 months.

## Budgets should be based on the individual project design.

### How much will it actually cost to implement the project?

### What are the budget needs of the proposed program?

### Is the budget aligned to the project implementation (activities)?

### Are the proposed costs allowable, allocable, and reasonable?

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# 

# SLIDE 22

# Budget: Indirect Cost

## No cost sharing or match required

## Indirect cost is based on the negotiated rate between the applicant and Department. 

## Typically LEAs negotiate their indirect cost rate through their State agency

## Additional information regarding indirect costs can be found at:

## [www.ed.gov/about/offices/list/ocfo/fipao/abouticg.html](../www.ed.gov/about/offices/list/ocfo/fipao/abouticg.html)

## 

# 

# SLIDE 23

# Budget Highlights Reviewed

## Include detailed budget and budget narrative for lead applicant and each of the proposed partners for **each year** of the project

## Indirect costs (*check the instructions carefully and consult [your]{.underline} business office)*

## Costs must be allowable, reasonable, and necessary **(*please refer to the handouts addressing unallowable expenses, OMB Circulars and EDGAR Regulations)***

# 

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# SLIDE 24

# APPLICATION PRIORITIES

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# SLIDE 25

# Competitive Priority:

###  School Districts with Schools in Need of Improvement, Corrective Action, or Restructuring. 

###  (up to 15 points)

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# SLIDE 26

# Competitive Priority

## How will the project address the issue?

## How will the project recruit, select, train, and support school leaders to address the teaching and learning challenges identified in the schools to be served by the project?

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# SLIDE 27

# Invitational Priority

##  (No Additional Points)

##  Projects that develop and implement or expand innovative programs that address the leadership needs specific to schools in the high-need LEA/s to be served by the project and that lead to the certification, hiring, and retention of principals or assistant principals in those schools.

# SLIDE 28

# Invitational Priority (continued)

### Encourages the development and implementation of innovative strategies to retain effective school leaders in schools in need of improvement or corrective action

### Encourages the use of data to understand the school leadership needs in the LEA

### Encourages the development and implementation or expansion of school leaders leading to certification as principals and assistant principals.

-   Encourages the development and use of evaluation for continuous
    improvement

# 

# 

# SLIDE 29

# Invitational Priority (continued)

#### How will you know that the services proposed meet the needs of the LEA?

#### How will you know that the project design and delivery is working?

#### How will you measure change?

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# SLIDE 30

# SELECTION CRITERIA

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# SLIDE 31

# Selection Criteria

## Quality of the Project Design

## Quality of Project Evaluation

## Quality of Project Services

## Quality of Management Plan

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# SLIDE 32

# Quality of the project Design (40 points)

## The Secretary considers the quality of the design for the proposed project. In determining the quality of the design of the project, the Secretary considers the following factors: (Describe a comprehensive plan)

## **The extent to which the goals, objectives, and outcomes to be achieved by the proposed project are clearly specific and measurable.**

## **The extent to which the design of the proposed project reflects up-to-date knowledge from research and effective practice.**

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# 

# SLIDE 33

# Project Design (continued)

## The extent to which the design of the proposed project is appropriate to, and will successfully address, the needs of the target population or other identified needs.

## The extent to which the proposed project is part of a comprehensive effort to improve teaching and learning and support rigorous academic standards for students.

# 

# 

# SLIDE 34

# Project Design (continued) 

## Are the goals and objectives clear, specific, and measurable?

## How does the proposal reflect up-to- date knowledge from research and effective practice?

## How does the design appropriately address the needs of the target population or other identified needs? 

## Is the project design part of a comprehensive effort to improve teaching and learning and support rigorous academic standards for students?

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# 

# SLIDE 35

# Quality of Project Evaluation- 25 points

##  The Secretary considers the quality of the evaluation to be conducted of the proposed project. In determining the quality of the evaluation, the Secretary considers the following factors:

## The extent to which the methods of evaluation include the use of objective performance measures that are clearly related to the intended outcomes of the project and will produce quantitative and qualitative data to the extent possible.

## The extent to which the methods of evaluation will provide performance feedback and permit periodic assessment of progress towards achieving intended outcomes.

# 

# SLIDE 36

# Project Evaluation (continued)

## How will you know if the project is successful (data collection tools, data analysis)?

## How will you measure progress toward goals and objectives?

## How will you report the project's design and delivery?

## What would the design look like using a logic model?

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# 

# SLIDE 37

# Project Evaluation (continued)

## Are long and short-term objectives clear and measurable?

## How will the evaluation design inform the project's stakeholders?

## How will the evaluation design be used to report progress?

## How will the evaluation be used to inform continuous improvement? What will you do with the information you collect?

## 

# 

# SLIDE 38

# Quality of Project Services -- 20 points

##  The Secretary considers the quality of the services to be provided by the proposed project. In determining the quality of the services to be provided by the proposed project, the Secretary considers the quality and sufficiency of strategies for ensuring equal access and treatment for eligible project participants who are members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age, or disability. In addition, the Secretary considers one or more of the following factors: 

# 

# 

# SLIDE 39

# Project Services (continued)

## The extent to which the services to be provided by the proposed project are appropriate to the needs of the intended recipients or beneficiaries of those services.

## The extent to which the training or professional development services to be provided by the proposed project are of sufficient quality, intensity, and duration to lead to improvements in practice among the recipients or those services. 

# SLIDE 40

# Project Services (continued)

## The likelihood that the services to be provided by the proposed project will lead to improvements in the achievement of students as measured against rigorous academic standard.

## The extent to which the services to be provided by the proposed project involve the collaboration of appropriate partners for maximizing the effectiveness of project services.

# 

# SLIDE 41

# Project Services (continued)

## What types of services will be offered through the project?

## Who is the target audience?

## Who will benefit from the program services? 

## Are the services aligned to the goals and objectives of the design?

## What is different or innovative and why?

## How will the proposed services address the needs of the school leadership needs of the high-need LEA/s?

# 

# SLIDE 42

# Quality of Management Plan -- 15 points

##  The Secretary considers the quality of the management plan for the proposed project. In determining the quality of the management plan for the proposed project, the Secretary considers the following factors:

## The adequacy of the management plan to achieve the objectives of the proposed project on time and within budget, including clearly defined responsibilities, timelines, and milestones for accomplishing project tasks.

## The extent to which the time commitments of the project director and principal investigator and other key project personnel are appropriate and adequate to meet the objectives of the proposed project.

## The adequacy of procedures for ensuring feedback and continuous improvement in the operation of the proposed project.

# 

# SLIDE 43

# Management Plan (continued)

## How will the project be managed?

## Who will manage the various components of the grant?

## What is the timeline for the project?

## How will you benchmark progress to ensure that the project is on time with meeting the goals and objectives?

## What are the time commitments of those working on the delivery of the proposed project?

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# SLIDE 44

# PROGRAM OBJECTIVES AND PERFORMANCE MEASURES

####### SLIDE 45

-   Goals -- Objectives -- Measures

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-   PROGRAM GOAL

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-   Project Objectives: What your project is doing to support the
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-   Performance Measures: How can you measure your progress toward
    meeting your objectives (GPRA, Program, Project)

# SLIDE 46

# Program Goal

## To increase the number of new, certified principals including assistant principals, and to improve the skills of current practicing principals and assistant principals, all serving in high-need LEAs.

# 

# SLIDE 47

# GPRA Program Performance Measures

-   Performance Measure 1.1 The percentage of participants who become
    certified principals or assistant principals who are then placed and
    retained in schools in high-need LEAs.

-   Performance Measure 2.1 The percentage of principals or assistant
    principals who participate in professional activities and show an
    increase in their pre-post scores on a standardized measure of
    principal skills and who are retained in their positions in schools
    in high-need LEAs for at least two years.

# 

# SLIDE 48

# Program Performance Indicators

## 1.1.1 The percentage of SLP participants seeking certification who meet certification requirement to become an assistant principal.

## 

## 1.1.2 The percentage of SLP participants seeking certification who meet certification requirements to become a principal.

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# SLIDE 49

# Program Performance Indicators

## 1.1.3 The percentage of School Leadership Program participants certified through the funded project who are hired as an assistant principal of a school in a high-need LEA.

## 

## 1.1.4 The percentage of School Leadership Program participants certified through the funded project who are hired as a principal of a school in a high-need LEA.

# 

# 

# SLIDE 50

# Program Performance Indicators

## 1.1.5 The percentage of School Leadership Program participants who were placed as an assistant principal of a school in a high-need LEA and who remain in that position for at least two years.

## 1.1.6 The percentage of School Leadership Program participants who were placed as a principal of a school in a high-need LEA and who remain in that position for at least two years.

# SLIDE 51

# Program Performance Indicators

## 2.1.1 The percentage of principals or assistant principals who participate in professional activities and show an increase in their pre-post scores on a standardized measure of principal skills.

## 2.1.2 The percentage of principals including assistant principals from schools in high-need LEAs who participated in the School Leadership Program funded professional development activities and remained in the position for at least two years.

# SLIDE 52

# Project Objectives: Project Design

## What are you trying to accomplish?

**SLIDE 53**

Features of High Quality Project Objectives

> • *Relevance*

• *Applicability*

• *Focus*

• *Measurement*

**SLIDE 54**

**Objectives**

**RELEVANCE:** How relevant is the project objective to the [overall
goal]{.underline} of the program and/or the goal of your project?

-   What will change as a result of the project design and delivery?

**SLIDE 55**

**Objectives**

**APPLICABILITY:** How applicable is the project objective to the
[specific activities]{.underline} that are being conducted through your
particular project?

-   Increase the number of certified principals retained at XYZ
    high-need LEA*.*

**SLIDE 56**

**Objectives**

**FOCUS:** How focused is the project objective?

-   To recruit, select, prepare, and support individuals from education
    or other fields to become assistant principals or principals of
    schools in XYZ LEA.

######## 

######## 

######## SLIDE 57

**Objectives**

**MEASURABILITY:** Are there concepts in the project objective that lend
themselves to measurement? If so, is measurement feasible?

-   To build a professional collaborative culture.

> (Conceptually hard to measure)

-   To recruit and prepare teachers from the XYZ district to become
    certified as assistant principals. (Measurable)

# 

# 

# 

# SLIDE 58

# Performance Measures

##  In general terms, a **performance measure** is a measurable indicator used to determine how well objectives are being met. 

## 

### How will progress be assessed?

### How much progress will constitute success?

### How will it be known if an objective or part of an objective has been achieved?

##  (Example) Seventy percent of the principals including assistant principals participating in SLP funded professional development activities will remain in leadership positions in their schools for a minimum of two years. 

**SLIDE 59**

**Project Performance Measures**

**What to measure?**

> • What will your project measure to evaluate success in meeting the
> proposed project's goals?

• What is the project goal?

# SLIDE 60

# Example

## **[Objective:]{.underline}** 

## To increase the number of teachers from XYZ high-need school district who become certified as assistant principals and are placed in XYZ schools. 

## 

## **[Performance Measure:]{.underline}** 

### Certify and place as assistant principals a minimum of ten teachers from XYZ school district each year of the project.

# SLIDE 61

# Performance Measure Criteria

• *Who* will achieve the change?

• *What* will change?

• *When* will the change take place?

• *How much* change?

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# SLIDE 62

# *Who* will achieve the change?

## Mentors

## Principals

## Assistant Principals

## Teachers

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# SLIDE 63

# *What* will change?

## Leadership skills of current principals

## Availability of qualified individuals for the job.

## School standing 

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# SLIDE 64

# *When* will the change take place?

## By the end of the project

## Each year of the project

## After two years

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# SLIDE 65

# *How much* change?

## What will be the percentage change?

**SLIDE 66**

*Who* will achieve the change?

*What* will change?

*When* will the change take place?

*How much* change?

**SLIDE 67**

# APPLICATION HIGHLIGHTS

**SLIDE 68**

# Application Abstract 

## Program Abstract - Attach Abstract to "ED Abstract Form"

## One page

## Overview of Proposed Program

**SLIDE 69**

# Project Narrative 

## Needs to include responses to selection criteria.

## Needs to include response to competitive priority, if addressed.

## If the invitational priority is addressed should include reference to it.

## Does the application address every factor within each criterion?

## Is the criterion easily identified?

## Is the project goal clear and objectives measurable?

## Provide headings so that it is easy for reviewers to identify the criterion.

##  Suggested 25 pages 12 point font 

# 

# SLIDE 70

# Other Attachments

### Use the "other attachments form"

### Resumes

### High-Need eligibility data (May use optional form)

### Letters of commitment

### Letters of support

**SLIDE 71**

# Grants.gov

## Register early

## Use the application checklist 

## Submit your application early

## Verify submission is OK

## If you resubmit an application, the most recent submittal will be logged as the official application submittal

## 

## **For technical assistance on Grants.gov,**

## **contact the Grants.gov Customer Support at:**

## **1-800-518-4726**

# 

# SLIDE 72

# Common Grants.gov Errors

## Applicant has not registered as user to grants.gov and its the application deadline

## Applicant submits the application at 4:30 p.m. your time and not 4:30 p.m. DC time (**We are serious about the deadline. Remember it is 4:30 p.m. DC time.)**

## Applicant submits the application at 4:30:01 DC time, 4:30:01 is considered late.

## Applicant submits the draft application on time and then submits the final application late

## Applicant's DUNS number is already in the system by other party at the organization 

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# SLIDE 73

# Contact Information

Primary Contact: Beatriz Ceja

Telephone: (202) 205 - 5009

Email: [SLP@ed.gov]{.underline}

Program website:

<http://www.ed.gov/programs/leadership/index.html>