APPENDIX 64

RECORDS DISPOSITION SCHEDULE 64

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION RECORDS

This schedule covers records accumulating in the Government National

Mortgage Association.

Item

No. Description of Records Disposition

1\. Pool Files. Contains the Letter of

Transmittal to GNMA and all documents

pertaining to the issuance of

GNMA-guaranteed mortgage-backed

securities, together with the

prospectus, schedules of pooled

mortgages, servicing agreements,

guaranty agreements and custodial

agreements.

a\. Hard Copies. Destroy after film is

checked and verified.

(NARA Job NC1-207-83-2,

item 1a)

b\. Microfilm Copies. Destroy 6 years after

termination of a pool or

until all claims arising

thereunder are

satisfied, whichever is

later. (NARA Job

NC1-207-83-2, item 1b)

2\. Issuer Files. Contains certified Destroy after all pools

copies of applicant\'s Board of of an issuer have

Directors Resolution authorizing terminated or after all

officers to issue mortgage-backed claims arising under the

securities, certificates of authorized pool have been

signatures, financial statements of satisfied, whichever is

issuers, and copies of general later. later. (NARA Job

correspondence with issuers. NC1-207-83-2, item 2)

3\. Mobile Home Pool Claims. Consists of Destroy 2 years after

general correspondence with issuers, pool termination. (NARA

accounting records, schedules of Job NC1-207-83-2, item 3)

reimbursements, claim for loss

application vouchers, and

miscellaneous disbursement vouchers.

4\. Project Pool Claims. Consists of Destroy 2 years after

general correspondence with issuers, paying claim. (NARA Job

accounting records, schedules of NC1-207-83-2, item 4)

reimbursements, claim for loss

application vouchers, and

miscellaneous disbursement vouchers.

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APPENDIX 64

RECORDS DISPOSITION SCHEDULE 64

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION RECORDS

Item

No. Description of Records Disposition

5\. Issuer Visitation Files. These files Destroy 6 years after

consist of issuer and custodian issuer or custodian

location reports and MBS staff visitation report is

procedural review of GNMA issuers prepared. (Legal

with corrective action required. value.) (NARA Job

NC1-207-83-2, item 5)

6\. Mortgage-Backed Securities Destroy 7 years after

Certificates (originals). The cancellation or after

certificates are issued to investors the satisfaction of any

in the Mortgage-Backed Securities claims, whichever is

Program representing their pro rata later. (NARA Job

share in a Mortgage-Backed Securities NC1-207-83-2, item 6)

Pool. The originals are returned to

GNMA or its agent for cancellation

when new certificates (originals)

replace them or when the pool is

terminated through payoff.

7a. Mortgage-Backed Securities Monthly (1) Paper records:

Accounting Reports\--HUD Form 11710 Destroy after film

A & D or HUD Form 1710 B & C, and is checked and

attachments (originals). Monthly verified. (NARA Job

accounting reports and attachments NC1-207-83-2, item

relating to the fiscal data on 7a(1))

mortgage-backed securities pools.

The reports are received monthly and (2) Microfilm copies:

reviewed by FNMA staff, on behalf of Destroy when 7 years

GNMA old. (NARA Job

NC1-207-83-2, item

7a(2))

7b. MBS Monthly Accounting Report\--HUD Destroy when 4 years

Form 11710D (Cash Receipt Voucher old. (Fiscal value.)

Support Copy). (NARA Job NC1-207-83-2,

item 7b)

8\. Auction Records\--GNMA. FNMA/GNMA Retire to Federal

correspondence of offer and Records Center when 2

acceptance; Form 13 Bid Confirmations years old; destroy when

and 1 copy of the Schedule of 6 years old. (Legal

Mortgage Packages (Accepted Bid). value.) (NARA Job

NC1-207-83-2, item 8)

9\. Auction Records\--GNMA. Data sheets Destroy when 2 years

listing mortgage packages offered; old. (Fiscal value.)

bids; schedules of accepted bids, (NARA Job NC1-207-83-2,

prices and values. item 9)

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APPENDIX 64

RECORDS DISPOSITION SCHEDULE 64

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION RECORDS

Item

No. Description of Records Disposition

10\. Loan Files\--FHLMC/GNMA. Loan files Destroy 6 years after

pertaining to the purchase of loan is sold by GNMA or

conventional mortgage loans. Files is satisfied. (Legal

include original Purchase Contracts, value.) (NARA Job

Conventional Selling Contracts, Price NC1-207-83-2, item 10)

Differential Applications (where

applicable), FHLMC Purchase Reports,

and correspondence.

11\. Loan Files\--FHLMC/GNMA. Loan files Destroy 6 years after

pertaining to the exercise of seller\'s loan is repurchased by

Repurchase Option. Files include seller. (Legal value.)

record copies of executed price (NARA Job NC1-207-83-2,

differential applications and GNMA item 11)

Letters of Confirmation FHLMC Purchase

Reports 1086, record copies of notes

on which price differentials were paid.

12\. Auction Records, Servicing Destroy 6 years after

Records\--FNMA. Records relating loan is sold by GNMA or

to GNMA loans serviced or sold is satisfied. (Legal

by FNMA. value.) (NARA Job

NC1-207-83-2, item 12)

13\. Controller Budget Records. Budget Apply provisions of GRS

and apportionment records including 5, item 5.

various files accumulated by GNMA in

the course of formulating its budget

for submission to OMB and Congress;

defending its requests for funds

before both bodies; and, after

enactment of an appropriation bill,

monitoring its disbursement.

14\. Controller Summary Accounting Records. Apply provisions of GRS

Accounting records which show in 7, items 2, 3, and 4.

summary how funds, appropriated and

nonappropriated, are spent after

allotment by OMB, and the sources and

nature of any receipts. Records

included, among other things, are

general ledgers and allotment ledgers.

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APPENDIX 64

RECORDS DISPOSITION SCHEDULE 64

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION RECORDS

Item

No. Description of Records Disposition

15\. Controller Detail Accounting Records. Apply provisions of GRS

Accounting records which give in 6, item 1.

detail the accounting for the

availability and status of public

funds. Records included are subsidiary

ledgers and papers further detailing

the information in the general ledgers

or serving as posting media to the

ledgers themselves, e.g., statements

of transactions, statements of

accountability, collection schedules,

collection vouchers, disbursement

schedules, and disbursement vouchers.

16\. Notice of Delegation. Authorizing Destroy 30 years after

banks, Federal Reserve Board, date of termination of

Department of the Treasury, to accept delegation. (NARA Job

action authorized by GNMA Corporate NC1-207-83-2, item 16)

Officers or their designees.

17\. Official Document File. Consists of PERMANENT. Offer to

delegations of authority, National Archives 15

redelegations, letters by the years after completion

President of the United States making of Programs. (NARA Job

additional funds or transferring NC1-207-83-2, item 17)

funds available for GNMA\'s Special

Assistance Programs, Mortgage

Purchasing and Servicing Agreement

between GNMA and FHLMC, Combined

Services Agreement between GNMA

and FNMA, legal opinions and Treasury

authorizations. Included in a Register

of Documents. (1 cubic foot.)

18\. General Correspondence Files. Break file annually.

Correspondence contained in these Destroy when superseded

files relate to inquiries from the or obsolete or when 3

general public, other government years old, whichever is

agencies and financial institutions. earlier. (NARA Job

NC1-207-83-2, item 18)

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