+-------------------+-----------------------+---+----------+-------------+
| !                 |                       |   |          |             |
| [](media/image1.w |                       |   |          |             |
| mf){width="2.4in" |                       |   |          |             |
| height="0.945     |                       |   |          |             |
| 8333333333333in"} |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| ***Central        |                       |   |          |             |
| Training          |                       |   |          |             |
| Division***       |                       |   |          |             |
|                   |                       |   |          |             |
| ***Environment,   |                       |   |          |             |
| Safety, and       |                       |   |          |             |
| Health***         |                       |   |          |             |
|                   |                       |   |          |             |
| ***Training       |                       |   |          |             |
| Center (CT-2)***  |                       |   |          |             |
|                   |                       |   |          |             |
| ***Mail Stop      |                       |   |          |             |
| J-596***          |                       |   |          |             |
|                   |                       |   |          |             |
| ***Los Alamos, NM |                       |   |          |             |
| 87545***          |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| ###               |                       |   |          |             |
| # *Document Title |                       |   |          |             |
| :* Attendance Ros |                       |   |          |             |
| ter {#document-ti |                       |   |          |             |
| tle-attendance-ro |                       |   |          |             |
| ster .unnumbered} |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
|                   | *Document Number:*    | C |          |             |
|                   |                       | T |          |             |
|                   |                       | - |          |             |
|                   |                       | 2 |          |             |
|                   |                       | - |          |             |
|                   |                       | P |          |             |
|                   |                       | R |          |             |
|                   |                       | O |          |             |
|                   |                       | - |          |             |
|                   |                       | 0 |          |             |
|                   |                       | 1 |          |             |
|                   |                       | 9 |          |             |
|                   |                       | , |          |             |
|                   |                       | R |          |             |
|                   |                       | 1 |          |             |
+-------------------+-----------------------+---+----------+-------------+
|                   | *Document Date:*      | M |          |             |
|                   |                       | a |          |             |
|                   |                       | r |          |             |
|                   |                       | c |          |             |
|                   |                       | h |          |             |
|                   |                       | 7 |          |             |
|                   |                       | , |          |             |
|                   |                       | 2 |          |             |
|                   |                       | 0 |          |             |
|                   |                       | 0 |          |             |
|                   |                       | 5 |          |             |
+-------------------+-----------------------+---+----------+-------------+
|                   | *\                    |   |          |             |
|                   | Next Review Date:*    |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| ***Signatures     |                       |   |          |             |
| where indicated   |                       |   |          |             |
| below are on the  |                       |   |          |             |
| controlled        |                       |   |          |             |
| document hard     |                       |   |          |             |
| copy in CT-2      |                       |   |          |             |
| Records.***       |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| Author            | Signature             |   |          | Date        |
+-------------------+-----------------------+---+----------+-------------+
| #                 |                       |   |          | 3/17/05     |
| ######## Lynn Ber |                       |   |          |             |
| rigan {#lynn-berr |                       |   |          |             |
| igan .unnumbered} |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
|                   |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| Owner             | Signature             |   |          | Date        |
+-------------------+-----------------------+---+----------+-------------+
| Lynn Berrigan     |                       |   |          | 3/17/05     |
+-------------------+-----------------------+---+----------+-------------+
|                   |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| Document Review   | Signature             |   |          | Date        |
| Board             |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| Susan Basquin     |                       |   |          | 3/17/05     |
+-------------------+-----------------------+---+----------+-------------+
|                   |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| CT-2 Group Leader | Signature             |   |          | Date        |
+-------------------+-----------------------+---+----------+-------------+
| Rick Reynolds     |                       |   |          | 7/6/06      |
+-------------------+-----------------------+---+----------+-------------+
|                   |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+
| **You are         |                       |   |          |             |
| responsible for   |                       |   |          |             |
| verifying that    |                       |   |          |             |
| you are working   |                       |   |          |             |
| to the most       |                       |   |          |             |
| current version   |                       |   |          |             |
| of this           |                       |   |          |             |
| document.**       |                       |   |          |             |
+-------------------+-----------------------+---+----------+-------------+

History of Revisions

  ----------------- ------------- ---------------------- ------------------
  **Document        **Effective   **Action**             **Description**
  Number**          Date**                               

  PS-13-PRO-019,                  New procedure          Original document
  R.0                                                    

  PS-13-PRO-019,    March 7, 2005                        
  R.1                                                    

  CT-2-PRO-019,R1   June 30, 2006 Changed document       Organizational
                                  number                 change
  ----------------- ------------- ---------------------- ------------------

Contents

1.0 Purpose [3](#purpose)

2.0 Scope [3](#scope)

3.0 Terms and Acronyms [3](#terms-and-acronyms)

4.0 Prerequisites, Precautions, and Limitations
[3](#prerequisites-precautions-and-limitations)

5.0 Materials and Equipment [3](#materials-and-equipment)

6.0 Responsibilities [4](#responsibilities)

7.0 Requirements and Instructions [4](#requirements-and-instructions)

7.1. Requirements [4](#requirements)

7.2. Instructions [5](#instructions)

8.0 Records [6](#records)

9.0 References [6](#references)

Getting Credit for Reading This Document
[6](#__RefHeading___Toc13277184)

10.0 Attachments [6](#attachments)

Getting Credit for Reading This Document
[11](#__RefHeading___Toc13277186)

# Purpose

This procedure establishes requirements for the use and management of
CT-2 attendance rosters. In order to receive course credit, trainees
sign an attendance roster. The original signature document serves as
proof of attendance and is subject to review years after the course
date.

# Scope

This procedure encompasses requirements for official training attendance
rosters generated for CT-2 courses and activities. The procedure
provides methods for completing roster information, performing quality
control, submitting rosters for data entry, and storing records.

# Terms and Acronyms

  ------------------ ----------------------------------------------------
  **Term**           **Definition**

  EDS                Employee Development System

  ES&H               Environment, safety, and health

  LIR                Laboratory Implementation Requirement

  NARA               National Archives and Records Administration

  CT-2 attendance    An official attendance record required for all CT-2
  roster             courses and required activities.

  Record             Documentary material, regardless of physical form or
                     characteristics, created or received by the
                     Laboratory in connection with conducting business
                     and used to preserve knowledge of events or facts
                     relating to a program, process, system, or facility.

  Session No.        Refers to the number of times a course is presented
                     in a single day, i.e., first offering is "one,"
                     second offering is "two," etc.

  Sponsoring Org.    The LANL division/group that is coordinating the
                     training.

  Vendor/P.O. No.    The vendor refers to the contractor who presents the
                     training; the P.O. No. is the purchase order number.
  ------------------ ----------------------------------------------------

# Prerequisites, Precautions, and Limitations

**Caution:** Failure to follow the CT-2 Attendance Roster procedure can
result in the inability to respond to legal inquiries regarding training
records.

-   CT-2 data entry personnel and the records specialist shall complete
    Course 5289, EDS Basics.

-   The CT-2 records specialist shall be trained and knowledgeable in
    records management.

-   The CT-2 records specialist and personnel who generate and/or submit
    rosters as defined in this document shall complete Course 29196,
    CT-2 Attendance Roster Training.

-   The CT-2 records specialist and personnel who generate and/or submit
    rosters as defined in this document shall read and be held
    accountable for this procedure.

# Materials and Equipment

-   Single-day course attendance roster, CT-2-FORM-029,R1

-   Multiday course attendance roster, CT-2-FORM-030,R1

-   CT-2 Records Room, a secured room at the CT-2 ES&H Training Center.

# Responsibilities

+-----------+----------------------------------------------------------+
| Person    | Responsibility                                           |
+-----------+----------------------------------------------------------+
| Course    | -   completes Course 29196, CT-2 Attendance Roster       |
| I         |     Training.                                            |
| nstructor |                                                          |
|           | -   uses the course attendance roster as required by     |
|           |     Course 29196 and this procedure.                     |
|           |                                                          |
|           | -   completes roster heading and instructor information. |
|           |                                                          |
|           | -   instructs students to complete required roster       |
|           |     information.                                         |
|           |                                                          |
|           | -   verifies information before submitting the roster    |
|           |     for data entry.                                      |
|           |                                                          |
|           | -   corrects entries as required.                        |
|           |                                                          |
|           | -   The last instructor of the session submits completed |
|           |     roster to the CT-2 registrar immediately after the   |
|           |     session is completed or during the morning of the    |
|           |     next working day.                                    |
+-----------+----------------------------------------------------------+
| Data      | -   complete Employee Development System (EDS) training. |
| Entry     |                                                          |
| Personnel | -   verify that required roster information is complete. |
|           |                                                          |
|           | > If roster is complete, data entry personnel            |
|           |                                                          |
|           | -   enter roster information into EDS within 2 working   |
|           |     days of roster submission.                           |
|           |                                                          |
|           | -   submit roster to the CT-2 records specialist.        |
|           |                                                          |
|           | > If roster is incomplete, data entry personnel          |
|           |                                                          |
|           | -   notify instructor to complete missing heading and    |
|           |     instructor information.                              |
|           |                                                          |
|           | -   provide instructor with a copy of roster that has    |
|           |     incomplete trainee information, stamped with date of |
|           |     return for completion.                               |
|           |                                                          |
|           | -   enter original roster information into EDS; submit   |
|           |     roster to CT-2 records specialist.                   |
|           |                                                          |
|           | -   verify that information on returned roster is        |
|           |     correct and complete..                               |
|           |                                                          |
|           | -   enter corrected roster information into EDS within 2 |
|           |     working days of roster submission.                   |
|           |                                                          |
|           | -   submit revised roster to the CT-2 records            |
|           |     specialist.                                          |
+-----------+----------------------------------------------------------+
| CT-2      | -   checks roster header for completion of header        |
| Records   |     information.                                         |
| S         |                                                          |
| pecialist | -   files roster in prepared course folder.              |
|           |                                                          |
|           | -   attaches any revised course rosters to original      |
|           |     roster.                                              |
|           |                                                          |
|           | -   maintains records in accordance with Laboratory      |
|           |     records management requirements.                     |
+-----------+----------------------------------------------------------+

# Requirements and Instructions

## Requirements

Rosters generated or received as a result of CT-2 activities shall be
collected, organized, and maintained in accordance with this procedure.

-   Course instructors shall submit complete rosters to the data entry
    personnel immediately after course completion or during the morning
    of the next working day.

-   The data entry personnel shall complete data entry within 2 working
    days of roster submission.

-   Course instructors shall submit complete rosters to the data entry
    personnel within 1 month.

-   The data entry personnel shall stamp complete rosters with the date
    of receipt.

The attendance roster requires the following information:

-   Course title

-   Course number

-   Course beginning and ending dates (e.g., 01/02/2004 through
    01/04/2004)

-   Start time

-   Contact hours

-   Class location (e.g., TA-0, Bldg. 1308)

-   Course manager

-   Sponsoring organization (e.g., CT-DO)

-   Instructor names and Z-numbers

-   Trainee information

    -   Z-number

    -   Printed name

    -   Signature

## Instructions

The CT-2 course instructor, data entry personnel, and records specialist
ensure that attendance rosters are reviewed, completed, submitted,
recorded, and stored in accordance with this procedure. The process for
completing attendance rosters follows:

+------------------+----+---------------------------------------------+
| **Responsible    | ** | **Action**                                  |
| Person/Team**    | St |                                             |
|                  | ep |                                             |
|                  | ** |                                             |
+==================+====+=============================================+
| Course           | 1  | completes the required form header with     |
| Instructor       |    | course and instructor information.          |
+------------------+----+---------------------------------------------+
|                  | 2  | instructs students to complete required     |
|                  |    | roster information.                         |
+------------------+----+---------------------------------------------+
|                  | 3  | reviews header information and makes        |
|                  |    | corrections, if necessary, before           |
|                  |    | submitting the roster for data entry.       |
+------------------+----+---------------------------------------------+
|                  | 4  | reviews trainee information and ensures     |
|                  |    | roster completion.                          |
+------------------+----+---------------------------------------------+
|                  | 5  | The last instructor of the session submits  |
|                  |    | the completed roster to the CT-2 registrar  |
|                  |    | immediately after the session is completed  |
|                  |    | or during the morning of the next working   |
|                  |    | day.                                        |
+------------------+----+---------------------------------------------+
| Data Entry       | 1  | review rosters to verify that all required  |
| Personnel        |    | roster information is complete.             |
+------------------+----+---------------------------------------------+
|                  | 2  | If roster is complete, data entry personnel |
|                  |    |                                             |
|                  |    | -   enter complete roster information into  |
|                  |    |     EDS within 2 working days of roster     |
|                  |    |     submission                              |
+------------------+----+---------------------------------------------+
|                  |    | -   submit roster to CT-2 records           |
|                  |    |     specialist.                             |
+------------------+----+---------------------------------------------+
|                  | 3  | If roster is incomplete, data entry         |
|                  |    | personnel                                   |
|                  |    |                                             |
|                  |    | -   save original roster and provide a copy |
|                  |    |     of an incomplete roster, stamped with   |
|                  |    |     the date of return, to the course       |
|                  |    |     instructor for completion.              |
|                  |    |                                             |
|                  |    | **Note:** The course instructor corrects    |
|                  |    | information and submits the roster to the   |
|                  |    | registrar within 1 month after receiving    |
|                  |    | the returned roster.                        |
+------------------+----+---------------------------------------------+
|                  |    | -   enter corrected information into EDS    |
|                  |    |     within 2 working days of roster         |
|                  |    |     submission.                             |
+------------------+----+---------------------------------------------+
|                  |    | -   submit revised roster to CT-2 records   |
|                  |    |     specialist.                             |
+------------------+----+---------------------------------------------+
| CT-2 Records     | Ea |                                             |
| Specialist       | ch |                                             |
|                  | ti |                                             |
|                  | me |                                             |
|                  | t  |                                             |
|                  | he |                                             |
|                  | CT |                                             |
|                  | -2 |                                             |
|                  | da |                                             |
|                  | ta |                                             |
|                  | e  |                                             |
|                  | nt |                                             |
|                  | ry |                                             |
|                  | p  |                                             |
|                  | er |                                             |
|                  | so |                                             |
|                  | nn |                                             |
|                  | el |                                             |
|                  | p  |                                             |
|                  | er |                                             |
|                  | fo |                                             |
|                  | rm |                                             |
|                  | E  |                                             |
|                  | DS |                                             |
|                  | da |                                             |
|                  | ta |                                             |
|                  | e  |                                             |
|                  | nt |                                             |
|                  | ry |                                             |
|                  | a  |                                             |
|                  | nd |                                             |
|                  | su |                                             |
|                  | bm |                                             |
|                  | it |                                             |
|                  | t  |                                             |
|                  | he |                                             |
|                  | c  |                                             |
|                  | om |                                             |
|                  | pl |                                             |
|                  | et |                                             |
|                  | ed |                                             |
|                  | ro |                                             |
|                  | st |                                             |
|                  | er |                                             |
|                  | f  |                                             |
|                  | or |                                             |
|                  | f  |                                             |
|                  | il |                                             |
|                  | in |                                             |
|                  | g, |                                             |
|                  | t  |                                             |
|                  | he |                                             |
|                  | r  |                                             |
|                  | ec |                                             |
|                  | or |                                             |
|                  | ds |                                             |
|                  | sp |                                             |
|                  | ec |                                             |
|                  | ia |                                             |
|                  | li |                                             |
|                  | st |                                             |
+------------------+----+---------------------------------------------+
|                  | 1  | checks roster header for completion of      |
|                  |    | header information. *Rosters should be      |
|                  |    | ready for filing when records specialist    |
|                  |    | receives rosters.*                          |
+------------------+----+---------------------------------------------+
|                  | 2  | returns the roster to the data entry        |
|                  |    | personnel for correction if required        |
|                  |    | information is missing.                     |
+------------------+----+---------------------------------------------+
|                  | 3  | inserts the roster into the course folder   |
|                  |    | and stores the folder in the records room.  |
+------------------+----+---------------------------------------------+
|                  | 4  | attaches a revised course roster to the     |
|                  |    | original roster.                            |
+------------------+----+---------------------------------------------+
|                  | 5  | maintains records in accordance with        |
|                  |    | LIR308-00-02, Laboratory Records            |
|                  |    | Management.                                 |
+------------------+----+---------------------------------------------+

# Records

CT-2 rosters are maintained as formal records in accordance with DOE
Order records retention schedules, the National Archives and Records
Administration (NARA) general records schedule, 10 CFR 830.120, and
LIR308-00-02, Laboratory Records Management.

# References

  ------------------ ----------------------------------------------------
  **Document         **Title**
  Number**           

  LIR308-00-02       Laboratory Records Management

  DOE Order 200.1    Information Management Program

  10CFR 835.104      Radiation Protection, Written Procedures

  10CFR 830 Subpart  Nuclear Safety Management, Quality Assurance
  A                  Requirements

  DOE Order 5480.20A Personnel Selection, Qualification and Training
                     Requirements for DOE Nuclear Facilities

  LIR300-00-04       Laboratory Training: A Graded and Systematic
                     Approach to a Qualified Workforce
  ------------------ ----------------------------------------------------

[]{#__RefHeading___Toc13277184 .anchor}Getting Credit for Reading This
Document

To receive credit for reading this document, go to the following URL:

<https://tvprod.lanl.gov/tv_server.asp?ls_action=trng&ls_course=38235>

Note: You will need a CryptoCard and Administrative Integrated Computing
Network (ICN) access to access the URL above.

# Attachments

-   Attachment 1. CT-2-FORM-029,R1, CT-2 Training Services Single-Day
    Attendance Roster

-   Attachment 2: CT-2-FORM-030,R1, CT-2 Training Services Multiday
    Attendance Roster

> **Attachment 1: Training Services Single-Day Attendance Roster**
>
> ![](media/image2.png){width="6.520833333333333in"
> height="8.277083333333334in"}
>
> **Attachment 1: Training Services Single-Day Attendance
> Roster---continued**
>
> ![](media/image3.png){width="6.520833333333333in"
> height="8.42986111111111in"}
>
> **Attachment 2: Training Services Multiday Attendance Roster**
>
> ![](media/image4.png){width="6.548611111111111in"
> height="8.35763888888889in"}
>
> **Attachment 2: Training Services Multiday Attendance
> Roster---continued**

![](media/image5.png){width="6.548611111111111in"
height="8.465277777777779in"}

1.  []{#__RefHeading___Toc13277186 .anchor}Getting Credit for Reading
    This Document

To receive credit for reading this document, go to the following URL:

<https://tvprod.lanl.gov/tv_server.asp?ls_action=trng&ls_course=38235>

Note: You will need a CryptoCard and Administrative Integrated Computing
Network (ICN) access to access the URL above.