+----------+------------------------------+----+----------------------+
| #        |                              |    |                      |
|  Guide f |                              |    |                      |
| or Revie |                              |    |                      |
| w of SHP |                              |    |                      |
|  Housing |                              |    |                      |
+----------+------------------------------+----+----------------------+
| **Name   |                              |    |                      |
| of       |                              |    |                      |
| Grantee  |                              |    |                      |
| :     ** |                              |    |                      |
+----------+------------------------------+----+----------------------+
| **Staff  |                              |    |                      |
| C        |                              |    |                      |
| onsulted |                              |    |                      |
| :     ** |                              |    |                      |
+----------+------------------------------+----+----------------------+
| *        |                              | ** |                      |
| *Name(s) |                              | Da |                      |
| of       |                              | te |                      |
| Revie    |                              | ** |                      |
| wer(s)** |                              |    |                      |
+----------+------------------------------+----+----------------------+

**NOTE:** All questions that address requirements contain the citation
for the source of the requirement (statute, regulation, NOFA, or grant
agreement). If the requirement is not met, HUD must make a finding of
noncompliance. All other questions (questions that do not contain the
citation for the requirement) do not address requirements, but are
included to assist the reviewer in understanding the grantee\'s program
more fully and/or to identify issues that, if not properly addressed,
could result in deficient performance. Negative conclusions to these
questions may result in a \"concern\" being raised, but not a
**\"finding.**\"

**[Instructions]{.underline}:** This Exhibit is designed to evaluate the
SHP grantee's housing operations, including resident rent calculations,
residential supervision, due process for terminations, confidentiality
procedures for domestic violence families and habitability standards.
Follow the sampling instructions in Section 13-3 of the introduction to
this Chapter for selecting project/activity files to review. This same
sample can also used to complete Exhibit 13-1, "Guide for Review of SHP
Supportive Services, and Exhibit 13-4, Guide for Review of SHP Clients,"
if part of the same monitoring.

**[Questions:]{.underline}**

1\.

+----------------------------------------------------------+-----------+
| a\. For projects using SHP leasing funds, in reviewing   |           |
| records showing the amounts of monthly/yearly rent       |           |
| against documentation showing comparable rents in the    |           |
| area, are the rents charged reasonable and are they      |           |
| documented for each lease?                               |           |
|                                                          |           |
| \[24 CFR 583.115\]                                       |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

+----------------------------------------------------------+-----------+
| b\. If individual housing units are being leased with    |           |
| SHP funds, are the lease amounts less than or equal to   |           |
| the current Fair Market Rent rates (which includes       |           |
| utilities) for the area?                                 |           |
|                                                          |           |
| \[24 CFR 583.115\]                                       |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

+----------------------------------------------------------+-----------+
| c\. For projects using leasing funds, are the funds not  |           |
| being used to lease units or structures owned by the     |           |
| project sponsor, the grantee, or their parent            |           |
| organization?                                            |           |
|                                                          |           |
| \[24 CFR 583.330(e)\]                                    |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

2\.

+----------------------------------------------------------+-----------+
| For projects reviewed which charge participant rent, are |           |
| the rents charged accurately calculated, including       |           |
| deductions and utility allowances, if applicable?        |           |
|                                                          |           |
| \[24 CFR 583.315\]                                       |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

3\.

  ---------------------------------------------------------- ------------
  For projects reviewed which charge participant rent, does  
  the file documentation show the source(s) of income used   
  in preparing the rent calculations?                        

  **Describe Basis for Conclusion:**                         

                                                             
  ---------------------------------------------------------- ------------

4\.

  ---------------------------------------------------------- ------------
  For projects reviewed which charge participant rent, do    
  the rent records indicate that participants' incomes are   
  re-examined at least annually?                             

  **Describe Basis for Conclusion:**                         

                                                             
  ---------------------------------------------------------- ------------

5\.

+------------------------------------------------------------+---------+
| For the projects reviewed, is there adequate residential   |         |
| supervision, based both upon the regulatory criteria and   |         |
| interviews with grantee staff?                             |         |
|                                                            |         |
| \[24 CFR 583.300(e)\]                                      |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

6\.

  -----------------------------------------------------------------------
  a\. Is there a written termination policy and does it provide for a
  formal process that recognizes the due process rights of individuals
  receiving assistance? (If there is no written policy, interview staff
  regarding the process for handling terminations.)

  **Describe Basis for Conclusion:**

       
  -----------------------------------------------------------------------

+----------------------------------------------------------+-----------+
| b\. If clients have been terminated, does a review of    |           |
| these clients' files show that the minimum due process   |           |
| requirements for termination were followed?              |           |
|                                                          |           |
| \[24 CFR 583.300(i)\]                                    |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

7\.

+----------------------------------------------------------+-----------+
| For projects reviewed which serve domestic violence      |           |
| victims, is there evidence to support that the grantee   |           |
| has established written procedures regarding             |           |
| confidentiality of client records and the                |           |
| address/location of any project serving domestic         |           |
| violence victims?                                        |           |
|                                                          |           |
| \[24 CFR 583.300(h)\]                                    |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

8\.

+----------------------------------------------------------+-----------+
| **\[OS\]** After making a visual inspection of selected  |           |
| housing facilities, are the                              |           |
|                                                          |           |
| habitability standards being met?                        |           |
|                                                          |           |
| \[24 CFR 583.300(b)\]                                    |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

9\.

+----------------------------------------------------------+-----------+
| For Transitional Housing (TH) projects only, do the      |           |
| entry-exit dates shown in the participant files indicate |           |
| that the participants exceed the 24-month limitation of  |           |
| stay?                                                    |           |
|                                                          |           |
| \[McKinney-Vento Act, Section 424(b)\]                   |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

10\.

+----------------------------------------------------------+-----------+
| If there are TH projects where participants stay longer  |           |
| than 24 months, do the files for these clients document  |           |
| the need for extended program participation?             |           |
|                                                          |           |
| \[24 CFR 583.300(j)\]                                    |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

11\.

+----------------------------------------------------------+-----------+
| If there are TH projects where participants stay longer  |           |
| than 24 months, is the number of participants less than  |           |
| 50% of the total number served by the projects for the   |           |
| projects reviewed?                                       |           |
|                                                          |           |
| \[24 CFR 583.300(j)\]                                    |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+