**DEPARTMENT OF LABOR**

**CFDA 17.207 EMPLOYMENT SERVICE**

**CFDA 17.801 DISABLED VETERANS' OUTREACH PROGRAM (DVOP)**

CFDA 17.804 LOCAL VETERANS' EMPLOYMENT REPRESENTATIVE PROGRAM (LVER)

**I. PROGRAM OBJECTIVES**

**Employment Service (ES) - General**

The *Wagner-Peyser Act*, (Act) as amended by the *Job Training
Partnership Act* (JTPA), establishes the United States Employment
Service (USES) within the Department of Labor and promotes the
establishment and maintenance of a national system of public employment
service offices (29 USC section 49 et seq; 38 USC chapters 41 and 42
(veterans programs)).

The basic purpose of the Employment Service system is to improve the
functioning of the nation's labor markets by bringing together
individuals who are seeking employment and employers who are seeking
workers. The objectives of the Employment Service Program are to:
provide employment-related services to unemployed individuals and other
job seekers; refer qualified job applicants and provide technical
assistance to employers; to perform a variety of employment-related
activities to facilitate the provision of basic services to individuals
and employers; and to participate in a labor clearinghouse for
inter-state activities (20 CFR section 652.2).

**Disabled Veterans' Outreach Program (DVOP)**

The objectives of the DVOP are to provide jobs and job training
opportunities for disabled and other veterans through contacts with
employers; promote and develop on-the-job training and apprenticeship
and other on-the-job training positions within Federal job training
(e.g., JTPA, VA programs); provide outreach to veterans through all
community agencies and organizations; provide assistance to
community-based groups and organizations and appropriate grantees under
other Federal and federally funded employment and training programs;
develop linkages with other agencies to promote maximum employment
opportunities for veterans; and to provide job placement, counseling,
testing, job referral to eligible veterans, especially disabled veterans
of the Vietnam era, utilizing a case-management approach to services,
wherever applicable.

**Local Veterans' Employment Representative Program (LVER)**

The objectives of the LVER program are to provide job development,
placement, and support services directly to veterans and to ensure that
there is local supervision of State Employment Service/Job Service
compliance with Federal regulations, performance standards, and grant
agreement provisions in carrying out requirements of 38 USC 4104 in
providing veterans with the maximum employment and training
opportunities.

**II. PROGRAM PROCEDURES**

Federal funds are granted to the States for establishing and maintaining
local public employment offices through which the States administer both
Federal and state employment service programs.

The state agency responsible for the provision of employment services,
generically referred to as the State Employment Security Agency (SESA),
must submit an annual plan for providing services and activities
authorized by Section 7(a) of the Act, through the Governor, to the
Department of Labor (20 CFR Section 652.6(a)). The Governor has
discretion to choose various approaches to planning the utilization of
funds reserved by Section 7(b) of the Act.

**III. COMPLIANCE REQUIREMENTS**

**In developing the audit procedures to test compliance with the
requirements for a Federal program, the auditor should first look to
Part 2, Matrix of Compliance Requirements, to identify which of the 14
types of compliance requirements described in Part 3 are applicable and
then look to Parts 3 and 4 for the details of the requirements.**

**A. Activities Allowed and Unallowed**

**1. Labor Exchange**

> Funds allotted to each State may be utilized by the SESA for a variety
> of activities, consistent with an approved plan pursuant to the Act
> and implementing regulations (20 CFR sections 652.5, 652.8(d)). At a
> minimum, each SESA shall provide the basic labor exchange elements
> defined in 20 CFR section 652.3.

**2. Section 7(a)**

> Services and activities provided for by Section 7(a) of the Act are:
>
> a\. To unemployed individuals and other job seekers: job search, job
> placement and job information services, including counseling, testing,
> occupational and labor market information, assessment, and referral to
> employers;
>
> b\. To employers: a source for recruitment of qualified job
> applicants, and technical assistance in resolving workforce problems;
> and
>
> c\. The following employment-related activities:

\(1\) Evaluation of programs;

> \(2\) Developing linkages between services funded under this Act and
> related Federal or State legislation, including the provision of labor
> exchange services at education sites;
>
> \(3\) Providing employment-related services for workers who have
> received notice of permanent or impending layoff, and reemployment
> services for workers in occupations which are experiencing limited
> demand due to technological change, impact of imports, or plant
> closures;
>
> \(4\) Developing and providing State and local labor market and
> occupational information;
>
> \(5\) Developing a management information system and compiling and
> analyzing reports therefrom; and
>
> \(6\) Administering the work test for the State unemployment
> compensation system, and providing job finding and placement services
> for unemployment insurance claimants (29 USC section 49f(a); 20 CFR
> section 652.6(a)).

**3. Section 7(b)**

Services and activities provided for by Section 7(b) of the Act are:

> a\. Performance incentives for public employment service offices and
> programs, consistent with performance standards established by the
> Secretary;
>
> b\. Services for groups with special needs carried out pursuant to
> joint agreements between the Employment Service and JTPA Service
> Delivery Area, Private Industry Council and Chief Elected Official(s),
> or other public agencies or private nonprofit organizations; and
>
> c\. Exemplary models for delivering traditional Employment Service
> Program services under Section 7(a) of the Act (Items 1.(a-c)) (29 USC
> section 49f(b)).
>
> Items (a) and (b) listed above may be contracted outside the SESA
> delivery system.

**4. Section 7(d)**

> In addition to the activities described under 2 and 3, above, Section
> 7(d) of the Act authorizes SESAs to perform such other activities as
> shall be specified in cost-reimbursement agreements with the Secretary
> of Labor or with any Federal, State, or local public agency, or JTPA
> administrative entity, or private nonprofit organization. Certain
> States receive funding from DOL under this Section for such activities
> as the development of automated labor exchange systems and training.

**5. DVOP**

> The Disabled Veterans Outreach Program includes a wide variety of
> services directly related to meeting the employment needs of disabled
> and other eligible veterans as defined at 38 USC 4103A(b)(1). These
> services include, but are not limited to, the following:
>
> a\. Development of job and job training opportunities through contacts
> with employers;
>
> b\. Outreach activities to locate eligible veterans;
>
> c\. Provision of assistance to community-based organizations and
> appropriate grantees under other Federal and federally funded
> employment and training programs in providing such services;
>
> d\. Provision of vocational guidance and vocational counseling
> services; and
>
> e\. Provision of services as a case manager under Section 14(b)(1)(A)
> of the *Veterans\' Job Training Act* (Public Law 98-77).
>
> A complete list of allowable services appears at 38 USC 4103A(c).

**6. LVER**

> The Local Veterans\' Employment Representative supervises the
> provision of a variety of services to eligible veterans. These
> services include, but are not limited to the following:
>
> a\. Maintain regular contact with community leaders, employers, labor
> unions, training programs, and veterans\' organizations for the
> purpose of (1) keeping them advised of eligible veterans and eligible
> persons available for employment and training, and (2) keeping
> eligible veterans and eligible persons advised of opportunities for
> employment and training;
>
> b\. Provide directly, or facilitate the provision of, labor exchange
> services including intake and assessment, counseling, testing,
> job-search assistance, and referral and placement; and
>
> c\. Assist, through automated data processing, in securing and
> maintaining current information regarding available employment and
> training opportunities.
>
> A complete list of allowable services appears at 38 USC 4104(b).

**G. Matching, Level of Effort, Earmarking**

**1. Matching** - Not Applicable

**2 Level of Effort** - Not Applicable

**3. Earmarking**

> Ten percent of each State's allotment shall be reserved by the SESA to
> provide services and activities authorized by Section 7(b) of the Act
> (29 USC section 49f(b)).

**L. Reporting**

**1. Financial Reporting**

> a\. SF-269, *Financial Status Report* - The SF-269 is used for the ES
> programs. It is not used for the DVOP and LVER programs.
>
> b\. SF-270, *Request for Advance or Reimbursement* - Not Applicable
>
> c\. SF-271, *Outlay Report and Request for Reimbursement for
> Construction Program* - Not Applicable
>
> d\. SF-272, *Federal Cash Transactions Report* - Payments under this
> program are made by the Department of Health and Human Services,
> Payment Management System. Reporting equivalent to the SF-272 is
> accomplished through the Payment Management System and is evidenced by
> the PMS 272 series of reports.
>
> e\. VETS-300, *Cost Accounting Report, DVOP/LVER Programs (OMB No.
> 1205-0240)* - A separate quarterly report is required for each of the
> DVOP and LVER programs.

**2. Performance Reporting** - Not Applicable

**3. Special Reporting** - Not Applicable

**DEPARTMENT OF LABOR**

**CFDA 17.225 UNEMPLOYMENT INSURANCE (UI)**

**I. PROGRAM OBJECTIVES**

The Regular Compensation, Unemployment Compensation for Federal
Employees (UCFE), and Unemployment Compensation for Ex-Servicemembers
(UCX) programs provide Unemployment Compensation (UC) to unemployed
workers for periods of involuntary unemployment and help stabilize the
economy by maintaining the spending power of workers while they are
between jobs. During periods of high unemployment, the Extended Benefits
(EB) program pays UC for an additional (or extended) period of time to
eligible unemployed workers who have exhausted their entitlement to
Regular Compensation.

States must ensure full payment of UC \"when due,\" and must deny
payments when not due

(42 USC section 503(a)(1)).

**II. PROGRAM PROCEDURES**

The structure of a Federal-State Unemployment Insurance (UI) program
partnership is provided for by Titles III, IX and XII of the Social
Security Act of 1935 (SSA) (42 USC section 501 *et seq.*) and the
Federal Unemployment Tax Act (FUTA) (26 USC section 3301 *et seq*.).
Initially, the UI program consisted solely of the Regular Compensation
program. Since its inception, however, the program was expanded to
include the payment of UC, or monetary benefits, to other eligible
groups. UC coverage was extended to Federal civilian employees in 1954
by the UCFE program (Public Law 83-767), and to ex-members of the Armed
Forces in 1958 by the UCX program (5 USC sections 8501-8525; Public Law
85-848). The Federal-State Extended Unemployment Compensation Act (EUCA)
of 1970 provided for an EB program (26 USC section 7805; 20 CFR part
615).

The structure of the Federal-State UI Program partnership is based upon
Federal law; however, it is implemented primarily through State law.
Unless otherwise noted, responsibilities of the U.S. Department of Labor
(DOL) include: (1) collection of Federal unemployment taxes (Internal
Revenue Service); (2) allocating available administrative funds among
States; (3) administering (U.S. Department of the Treasury) and
monitoring activities of the Unemployment Trust Fund (UTF); (4)
establishing program performance measures; (5) monitoring State
performance;

\(6\) ensuring conformity and substantial compliance of State law and
operations with Federal law; and, (7) setting broad overall policy for
program administration. State UI program operations are conducted by the
State Employment Security Agency (SESA; the generic name for the agency
which has responsibility for the State's Employment Security function).
State responsibilities include: (1) establishing specific, detailed
policy and operating procedures which comply with the requirements of
Federal laws and regulations; (2) determining the State UI tax
structure;

\(3\) collecting State UI contributions from employers (commonly called
'unemployment taxes'); (4) determining claimant eligibility and
disqualification provisions; (5) making payment of UC benefits to
claimants; (6) managing the program's revenue and benefit administrative
functions; and, (7) administering the programs in accordance with
established policies and procedures. The administrative procedures
governing operation of the Federal-State partnership are found in 20 CFR
part 601.

About 97 percent of all wage and salary workers are covered by UC
programs, which collectively consist of: (1) the Regular Compensation
Program; (2) the EB Program; and, (3) UCFE and UCX. Each program has its
own eligibility and benefit provisions.

> Note: Informal references are frequently made to eligibility for
> 'weeks' of UC. The auditor is cautioned eligibility is actually for
> DOLLAR AMOUNTS of UC, which is inaccurately referred to as receipt of
> UC for a given number of weeks.

**Program Funding**

UC payments to claimants are funded by State UI taxes on covered
employers (three States have provisions for employee taxes), and
reimbursements from Federal entities, certain State governments,
political subdivisions and instrumentalities of the States, and
qualified non-profit organizations. While 'experience-rated' UI taxes on
employers are the primary source of revenue for benefits, some employers
make direct reimbursements to the State for UC payments made on their
behalf. State governments, political subdivisions and instrumentalities
of the States, and qualified non-profit organizations may reimburse the
State for UC benefits paid by the SESA; however, they may elect to be
contributory employers (i.e., remit State UI taxes) in lieu of
reimbursing the State. Also, States are reimbursed from the UTF for UCFE
and UCX paid by the SESA on behalf of various Federal entities. Program
administration is funded by a Federal UI tax on covered employers (see
below). The employment covered by State UI taxes and Federal UI taxes
may not be identical.

State UI taxes and reimbursements are used almost exclusively for the
payment of Regular Compensation to eligible claimants. All UI taxes and
reimbursements remitted by employers to the States are deposited in
State accounts in the UTF. SESAs periodically draw funds from their UTF
accounts for the purpose of making UC payments.

FUTA imposes a Federal tax on covered employers. Currently, the FUTA tax
on covered employment (generally employment subject to a State UI tax)
is 6.2 percent of the first \$7,000 of covered employee wages.
Employers, however, receive two credits against the FUTA tax. One credit
is equal to the amount of State UI tax paid by the employer. The
employer receives this credit when the State UI law, and its
application, conforms and substantially complies with FUTA requirements.
A second credit is awarded only to employers in States which have a
federally approved experience-rated State UI tax system. All States
currently meet the Federal criteria for both credits to be applicable to
the States' employers. The two credits combined cannot exceed 5.4
percent of taxable employee wages.

FUTA revenues from the remaining 0.8 percent are collected by the IRS
and deposited into the general fund of the U.S. Treasury, which by
statute are appropriated to the UTF. FUTA revenues are used primarily to
finance Federal and SESA administrative expenses, the Federal share of

EB, and advances to States whose UTF account balances are low or
exhausted. DOL allocates

available administrative grant funds (as appropriated by Congress) to
States based on forecasted workload and costs and adjusted for increases
or decreases in workload during the current year.

**Synopsis of Regular Compensation Program**

The Regular Compensation program provides UI coverage of most wage and
salary workers in each State, the District of Columbia, Puerto Rico, and
the Virgin Islands. Except for provisions necessary to comply with
Federal law, the provisions of State UI laws vary greatly, including
their qualifying requirements and methods used to compute UC amounts.

The period during which a claimant may receive UC is referred to as the
'benefit year.' In all but one State, a benefit year lasts one year from
the effective date of the claim. The total Regular UC that a claimant
may receive in a benefit year is computed by the SESA in a dollar
amount. A claimant may draw UC against the total UC allowable for the
benefit year during periods of unemployment that occur during the
benefit year. Under State UI laws, the total (maximum) UC a claimant is
entitled to varies within certain limits according to the worker's wages
in the base period (see Eligibility). Reduced benefits may be paid for
weeks of partial unemployment. In some States, the weekly UC benefit
payment is augmented by a dependent's allowance.

The entitlement to UC (both Regular Compensation and EB) is frequently
and imprecisely expressed in lay terms as receipt of UC for a given
number of weeks.

**Synopsis of Extended Benefits Program**

An interval of high unemployment at a certain level will 'trigger on' a
period of not less than 13 weeks during which the State will make
extended UC (or EB) payments to eligible unemployed workers who have
exhausted their entitlement to Regular Compensation (20 CFR section
615.11). With certain qualifications, EB is payable at the same rate as
the claimant's Regular Compensation amount (20 CFR section 615.6). The
EB period is determined by the State in which the original claim was
established (EUCA section 202(a)(2), 20 CFR section 615.2(k)(2)). A
reduction in the unemployment rate will 'trigger off' the period for the
payment of EB.

A claimant may receive EB equal to the lesser of the following amounts:
(a) one-half the total amount of Regular Compensation, including
dependent's allowances, (b) 13 times the weekly amount of Regular
Compensation, or (c) 39 times the weekly amount of Regular Compensation
reduced by the amount of Regular Compensation paid to the claimant
(EUCA, section 202(a)(2), 20 CFR section 615.7(b)). However, the
qualifying and benefit provisions of the EB program change if the
unemployment rate assumes a benchmark level established in EUCA. While
EB are payable under the terms and conditions of State law, FUTA
requires that State UI law conform to certain provisions of EUCA (26 USC
section 3304(a)(11)).

States are reimbursed with Federal funds for one-half the cost of EB
paid to claimants by the SESAs, with the following exceptions: (1) EB
paid to former UCFE and UCX claimants are 100 percent reimbursable from
Federal funds; and, (2) EB paid to former employees of the State
government, and political subdivisions and instrumentalities of the
State, are not reimbursable from Federal funds. Reimbursements will be
prorated for claimants who had employment in

both the private and public sectors during their 'base periods.' The
first week of EB is reimbursable to the State only if the State requires
the first week in an individual's benefit year be an unpaid 'waiting
week' (EUCA, section 204; 20 CFR section 615.14). The auditor should
refer to 20 CFR section 615.14 for a complete explanation of when EB is
not reimbursed to the State.

**Employer Experience Rating**

States annually compute an 'experience-rating' for contributing, or
tax-remitting, employers. The experience-rating is the dominant factor
in the computation of an employer's State UI tax rate. While methods of
computation differ, the key factor in most methodologies is the amount
of UC paid by the SESA within a time period specified by State UI law,
to claimants who are former employees of the employer. Also, various
methods are used by the SESAs to identify which one or more of the
claimant's former employers will be 'charged' with the UC paid to the
claimant.

**Synopsis of UCFE and UCX Programs**

For UCFE, the qualifying requirements, determination of UC benefit
amounts, and duration of UC are generally determined under the
applicable State law, which is generally the State in which the official
duty station was located (5 USC Chapter 85; 20 CFR part 609).

The UCX program combines elements of the applicable State law and
factors unique to the UCX program, such as 'schedules of remuneration'
(20 CFR section 614.12), which must be considered by the SESA in making
its determinations of eligibility, UC benefit amounts and duration (5
USC Chapter 85; 20 CFR part 614).

States are reimbursed from the UTF for UC paid to UCFE and UCX
claimants. On a quarterly basis, States report UCFE and UCX paid to the
DOL, which is responsible for obtaining reimbursement to the UTF from
the appropriate Federal agencies.

**III. COMPLIANCE REQUIREMENTS**

**In developing the audit procedures to test compliance with the
requirements for a Federal program, the auditor should first look to
Part 2, Matrix of Compliance Requirements, to identify which of the 14
types of compliance requirements described in Part 3 are applicable and
then look to Parts 3 and 4 for the details of the requirements.**

**A. Activities Allowed or Unallowed**

> Administrative grant funds may be used only for the purposes and in
> the amounts necessary for proper and efficient administration of the
> UI program (SSA, section 303(a)(8)).

**E. Eligibility**

> **1. Eligibility for Individuals**
>
> **a. Regular Compensation Program**
>
> Under State UI laws, a worker's benefit rights depend on the amount of
> the worker's wages in covered employment in a 'base period.' While
> most States define the base period as the first 4 of the last 5
> completed calendar quarters prior to the filing of the claim, other
> base periods are used. To qualify for benefits a claimant must have
> worked a certain number of weeks, or have worked a certain number of
> weeks or calendar quarters within the base period, or meet some
> combination of wage and employment requirements. A 'waiting period' is
> a noncompensable period of unemployment in which the worker was
> otherwise eligible for benefits. Most States require a waiting period
> of one week of total or partial unemployment before UC is payable.
>
> To be eligible to receive UC, all States provide that a claimant must
> be able and available for work (i.e., must be in the labor force;
> unemployment must be caused by lack of suitable work; and the claimant
> must be legally authorized to work). A claimant must not be unemployed
> for such acts as leaving voluntarily without good cause, discharge for
> misconduct connected with work, and refusal of suitable work.

**b. EB Program**

> To qualify for EB, a claimant must have exhausted Regular Compensation
> (20 CFR section 615.4(a)). To be eligible for a week of EB, a claimant
> must apply for and be able and available to accept suitable work, if
> offered. What constitutes suitable work is dependent on a required
> SESA\'s evaluation of the claimant's employment prospects. An EB
> claimant must make a \"systematic and sustained effort\" to seek work
> and must provide \"tangible evidence\" to the SESA that he or she has
> done so (EUCA section 202(a)(3); 20 CFR section 615.8).
>
> **c. The UCFE and UCX Programs**
>
> For UCFE, the claimant's eligibility and benefit amount will generally
> be determined in accordance with the UI law of the State of the
> claimant's last duty station (20 CFR section 609.8). For UCX, a
> claimant's eligibility is determined in accordance with the UI law of
> the State in which the claimant files a first claim after separation
> from active military service (20 CFR section 614.8).
>
> **2. Eligibility for Group of Individuals or Area of Service
> Delivery** - Not Applicable

**3. Eligibility for Subrecipients** - Not Applicable

**G. Matching, Level of Effort, Earmarking**

> **1. Matching - Shareable Compensation Program (EB)**
>
> From its UI tax revenues, the State is required to pay either zero
> percent (UCFE, UCX), 50 percent (EB) or 100 percent (Regular
> Compensation) of the UC paid by the SESA to eligible claimants.
>
> The State is required to provide 50 percent of the amounts paid to the
> majority of eligible EB claimants (those not covered by Federal law or
> special provisions of State law) (20 CFR sections 615.2 and
> 615.14(a)). Those EB amounts paid by the SESA, and which are not the
> responsibility of the State, are reimbursable to the State from the
> UTF (20 CFR section 615.14). The first week of EB is reimbursable to
> the State only if, in addition to other requirements, the State
> requires the first week of an individual\'s benefit year to be an
> 'unpaid waiting week' (EUCA section 204; 20 CFR section 615.14).
>
> The 50 percent share of EB for which the State is responsible is
> prorated for those claimants whose base period includes wages from
> both public and private sector employment.
>
> **2. Level of Effort** - Not Applicable
>
> **3. Earmarking** - Not Applicable

**L. Reporting**

> **1. Financial Reporting**
>
> Instructions for reporting financial and program activities are
> contained in ETA Handbook 336, *SESA Program and Budget Plan Handbook*
> and in the *Unemployment Insurance Reports Handbook 401*. The SESA may
> file certain reports electronically.
>
> a\. SF-269, *Financial Status Report* - One SF-269 is submitted for
> unemployment insurance operations, Trade, and North American Free
> Trade Agreement (NAFTA) benefits. Separate SF-269s are submitted for
> UI National Activities (excluding cooperative agreements), NAFTA
> benefits, and Disaster Relief projects (administration and benefits).
>
> States are to submit the report each quarter for each fiscal year of
> funds until all resources on order are liquidated and a final SF-269
> submitted. The Final SF-269 is to be submitted when all financial
> activity has ceased. States are to report administrative expenditures
> on the accrued expenditure basis, per 29 CFR 97.41(b)(2). UI benefit
> payments for DUA, Trade, and NAFTA are to be reported on the cash
> basis.
>
> b\. SF-270, *Request for Advance or Reimbursement* - Not Applicable
>
> c\. SF-271, *Outlay Report and Request for Reimbursement for
> Construction Program* - Not Applicable
>
> d\. SF-272, *Federal Cash Transactions Report* - In accordance with 29
> CFR 97.41(c), SESAs are required to submit the SF-272 under the
> Department of Health and Human Services\' Payment Management System.
> However, SESAs are exempt from submitting the SF-272A Continuation
> Sheet.
>
> e\. ETA 2112, *UI Financial Transaction Summary (OMB No. 1205-0154)* -
> A monthly summary of transactions which account for all funds received
> in, passed through, or paid out of the State unemployment fund (Page
> II-1-1 of ETA Handbook No. 401).
>
> f\. ETA 581, *Contribution Operations (OMB No. 1205-0178)* - Quarterly
> report on volume of SESA work, performance in determining the taxable
> status of employers, and other information pertinent to the overall
> effectiveness of the tax program (Page II-2-1).
>
> g\. ETA 191, *Financial Status of UCFE/UCX (OMB No. 1205-0162)* -
> Quarterly report on UCFE and UCX expenditures and the total amount of
> benefits paid to claimants of specific Federal agencies (Page II-3-1).
>
> h\. ETA 227, *Overpayment Detection and Collection Activities (OMB No.
> 1205-0173)* - Quarterly report on results of SESA activities in
> principal detection areas of benefit payment control (Page IV-3-1).
>
> **2. Performance Reporting** - Not Applicable
>
> **3. Special Reporting**
>
> a\. ETA 2208A, *Quarterly UI Contingency Report (OMB No. 1205-0132)* -
> Quarterly report of staff years worked and paid by program category.
> Key line items are 1 through 7 of Section A. The auditor is not
> expected to test Sections B through E.

**N. Special Tests and Provisions**

**1. Employer Experience Rating**

> **Compliance Requirement** - Certain benefits accrue to States and
> employers when the State has a federally-approved experience-rated UI
> tax system. All States currently have an approved system. For the
> purpose of proper administration of the system, the SESA maintains
> accounts, or subsidiary ledgers, on State UI taxes received or due
> from individual employers, and the UC benefits charged to the
> employer.
>
> The employer's 'experience' with the unemployment of former employees
> is the dominant factor in the SESA computation of the employer's
> annual State UI tax rate. The computation of the employer's annual tax
> rate is based on State UI law (26 USC section 3303).
>
> **Audit Objective** - To verify the accuracy of the employer's annual
> State UI tax rate. To determine if the tax rate was properly applied
> by the State.
>
> **Suggested Audit Procedures**
>
> a\. Experience rating systems are generally highly automated systems.
> These systems could contain errors that are material in the aggregate,
> but which are not susceptible to detection solely by sampling. If
> detected, sampling may not be the most effective and efficient means
> to quantify the extent of such errors. For this reason, the auditor
> should have a thorough understanding of the operation of these
> systems, and is strongly encouraged to consider the use of
> computer-assisted auditing techniques (CAATs) to test these systems.
>
> b\. On a test basis, reconcile the subsidiary employer accounts with
> the State's UI general ledger control accounts.
>
> c\. Trace a sample of taxes received and benefits paid to postings to
> the applicable employer accounts. Verify the propriety of any
> non-charging of benefits paid to an employer account.
>
> d\. Trace a sample of postings to employer accounts to documentation
> of taxes received and benefits paid.
>
> e\. On a test basis, recompute employer experience-related tax rates.

**2. Match with IRS 940 FUTA Tax Form**

> **Compliance Requirement** - States are required to annually certify
> for each taxpayer the total amount of contributions required to be
> paid under the State law for the calendar year and the amounts and
> dates of such payments in order for the taxpayer to be allowed the
> credit against the FUTA tax (26 CFR 31.3302(a)-3(a)). In order to
> accomplish this certification, States annually perform a match of
> employer tax payments with credit claimed for these payments on the
> employer's IRS 940 FUTA tax form (IRS Doc. No. 6581, 'Specifications
> for a Nationwide System for Computerized Certification of State FUTA
> Credits,' Rev. August 1997).
>
> **Audit Objective** - Determine whether the State properly performed
> the match to support its certification of State FUTA tax credits.
>
> **Suggested Audit Procedures**
>
> a\. Ascertain the State's procedures for conducting the annual match.
>
> b\. Ascertain if the match was properly performed by reviewing
> supporting documentation.

**IV. OTHER INFORMATION**

> State unemployment tax revenues and the government and non-profit
> contributions in lieu of State taxes (State UI funds) must be
> deposited to the Unemployment Trust Fund in the U.S. Treasury, only to
> be used to pay benefits under the federally approved State
> unemployment law. This Compliance Supplement includes several
> compliance requirements that must be tested with regard to these State
> UI funds. Consequently, State UI funds as well as Federal funds shall
> be included in the total expenditures of CFDA 17.225 when determining
> Type A programs. State UI funds should be included with Federal funds
> on the Schedule of Expenditures of Federal Awards. A footnote to the
> Schedule to indicate the individual State and Federal portions of the
> total expendi­tures for CFDA 17.225 is encouraged.

**DEPARTMENT OF LABOR**

**CFDA 17.235 SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM**

**I. PROGRAM OBJECTIVES**

To provide, foster, and promote useful part-time work opportunities
(usually 20 hours per week) in community service activities for low
income persons who are 55 years of age and older. To the extent
feasible, the program assists and promotes the transition of program
enrollees into unsubsidized employment. Authorized by the Older
Americans Act of 1965 (the Act), as amended (42 USC 3056 et seq; 20 CFR
Part 641).

**II. PROGRAM PROCEDURES**

To allot program funds for use in each State, the Department of Labor
(DOL) utilizes a statutory formula based on the number of persons aged
55 and over, per capita income, and hold-harmless considerations.
Program grants are awarded to eligible applicants, which include States,
U.S. Territories, and public and private non-profit entities other than
political parties (Section 506 of the Act). The relative amount of
funding for each type of eligible applicant has historically occurred at
proportions of 22 percent to State agencies and 78 percent to 10
national sponsors. Annual awards, which are currently made to 46 States;
the Commonwealth of the Marianas Islands, American Samoa, and Guam; nine
non-profit organizations, and the U.S. Forest Service (the national
sponsors), are administered by the DOL at the national level. The
one-year grant period may be extended up to two months through a grant
modification. The program year is July 1st to June 30th.

**III. COMPLIANCE REQUIREMENTS**

**In developing the audit procedures to test compliance with the
requirements for a Federal program, the auditor should first look to
Part 2, Matrix of Compliance Requirements, to identify which of the 14
types of compliance requirements described in Part 3 are applicable and
then look to Parts 3 and 4 for the details of the requirements.**

**A. Activities Allowed or Unallowed**

> 1\. Allowable activities include, but are not limited to: outreach,
> orientation, assessment, counseling, classroom training, job
> development, community service assignments, payment of wages and
> fringe benefits, training, supportive services, and placement in
> unsubsidized employment.
>
> 2\. Lobbying and building repairs and acquisition costs, except for
> (1) labor involved in the minor and necessary remodeling of public
> facilities for the benefit of the project and/or community and (2) the
> minor rehabilitation or repair of houses of low income persons by
> enrollees, are specifically prohibited (20 CFR Section 641.403).

**E. Eligibility**

**1. Eligibility for Individuals**

> Persons, 55 years or older, whose family is low-income (i.e., income
> does not exceed the low-income standards defined in 20 CFR section
> 641.102) are eligible for enrollment (20 CFR Section 641.305(b)).
> Low-income under 20 CFR section 641.102 means an income of the family
> which, during the preceding six months on an annualized basis or the
> actual income during the preceding 12 months, whichever is more
> beneficial to the applicant, is not more than 125 percent of the
> poverty levels established and periodically updated by the U.S.
> Department of Health and Human Services. In addition, an individual
> who receives, or is a member or a family which receives, regular cash
> welfare payments shall be deemed to have a low income for purposes of
> this part. Enrollee eligibility is redetermined on an annual basis (20
> CFR section 641.305(e)(1)).
>
> **2. Eligibility for Groups of Individuals or Area of Service
> Delivery** - Not Applicable

**3. Eligibility for Subrecipients** - Not Applicable

**G. Matching, Level of Effort, Earmarking**

**1. Matching**

> The grantee must contribute matching, in cash or in-kind, not less
> than 10 percent of the total cost of the project, except that the
> Federal government may pay all costs of any project which is:
>
> a\. An emergency or disaster project;
>
> b\. A project located in an economically depressed area as determined
> by the Secretary of Labor in consultation with the Secretary of
> Commerce and the Director of the Office of Community Services of the
> Department of Health and Human Services;
>
> c\. A project which is exempt by law; or
>
> d\. A project serving an Indian reservation that can demonstrate it
> cannot provide adequate non-Federal resources (20 CFR Section
> 641.407).
>
> **2.1 Level of Effort** - *Maintenance of Effort* - Not Applicable
>
> **2.2 Level of Effort** - *Supplement not Supplant*
>
> Employment of an enrollee shall be only in addition to budgeted
> employment which would otherwise be funded by the grantee,
> subgrantee(s) or host agency(ies) without assistance from the Act, and
> shall not result in employee displacement (including persons in
> lay-off status) or substitute project jobs for contracted work or
> other Federal jobs (20 CFR section 641.325).
>
> **3. Earmarking**
>
> The amount of Federal funds expended for enrollee wages and fringe
> benefits shall be no less than 75 percent of the grant (20 CFR section
> 641.405(b)(2)).
>
> The amount of Federal funds expended for the costs of administration
> during the program year shall be no more than 13.5 percent of the
> grant (20 CFR section 641.405). A waiver of this requirement to
> increase administrative expenditures to 15 percent may be granted by
> the Secretary (20 CFR section 641.405(b)(1)).

**L. Reporting**

**1. Financial Reporting**

a\. SF-269, *Financial Status Report* - Applicable

> b\. SF-270, *Request for Advance or Reimbursement* - Not Applicable
>
> c\. SF-271, *Outlay Report and Request for Reimbursement for
> Construction Program* - Not Applicable
>
> d\. SF-272, *Federal Cash Transactions Report* - Payments under this
> program are made by the Department of Health and Human Services,
> Payment Management System. Reporting equivalent to the SF-272 is
> accomplished through the Payment Management System and is evidenced by
> the PMS 272 series of reports.

**2. Performance Reporting** - Not Applicable

> **3. Special Reporting** - Not Applicable

**DEPARTMENT OF LABOR**

**CFDA 17.245 TRADE ADJUSTMENT ASSISTANCE\--WORKERS (TAA)**

**I. PROGRAM OBJECTIVES**

The purpose of the TAA and NAFTA-TAA programs is to assist individuals
who become unemployed or underemployed as a result of increased imports
(or, under the NAFTA-TAA program, a shift of production to Mexico or
Canada) to return to suitable employment.

**II. PROGRAM PROCEDURES**

Funds are provided to State Employment Security Agencies (SESAs) to
serve as agents of the U.S. Department of Labor for administering the
worker adjustment assistance benefit provisions of the Act. Total
program funds for training are capped for each fiscal year. Funds for
job search and relocation are appropriated separately.

Through their local offices, SESAs arrange for training and provide
weekly trade readjustment allowances (TRA) for program participants. In
addition, eligible individuals may receive (1) a job search allowance,
(2) a relocation allowance, and (3) a transportation and/or subsistence
allowance for the purpose of attending approved training outside the
normal commuting distance of their regular place of residence (20 CFR
part 617).

This program is authorized by the *Trade Act of 1974*, as amended (19
USC section 2271 et. seq; 20 CFR part 617; 29 CFR part 90, subpart B;
Public Law 93-618; and Public Law 103-182).

**III. COMPLIANCE REQUIREMENTS**

**In developing the audit procedures to test compliance with the
requirements for a Federal program, the auditor should first look to
Part 2, Matrix of Compliance Requirements, to identify which of the 14
types of compliance requirements described in Part 3 are applicable and
then look to Parts 3 and 4 for the details of the requirements.**

**A. Activities Allowed or Unallowed**

> Allowable activities include job search, relocation assistance,
> training (including payments for transportation and subsistence where
> required for training), and payment of weekly TRA to eligible
> participants. TAA funds cannot be used to pay for testing, counseling,
> and job placement services; however, TAA participants may be receiving
> these services through other programs (20 CFR part 617).

**E. Eligibility**

**1. Eligibility for Individuals**

> a\. *Department of Labor Certification* - In order to be eligible for
> training and other re-employment services, an individual must: (1) be
> an adversely affected worker covered under a Labor Department
> certification and (2) have a qualifying separation which occurred (a)
> on or after the impact date specified in the Certification as the
> beginning of the import caused unemployment or underemployment and (b)
> before the expiration of the two-year period beginning on the date on
> which the Secretary of Labor issued the Certification for his or her
> group or, if earlier, before the termination date, if any, specified
> in the Certification. Regulations governing \"Certification of
> Eligibility to Apply for Adjustment Assistance\" are found at 29 CFR
> part 90.
>
> b\. *Qualifying Wages, Duration of Employment, and Training* - To be
> eligible for weekly TRA payments, the worker must: (1) have been
> employed at wages of \$30 or more per week in adversely affected
> employment with a single firm or subdivision of a firm for at least 26
> of the the previous 52 weeks ending with the week of the individual\'s
> qualifying separation (up to seven weeks of employer-authorized leave,
> up to seven weeks as a full-time representative of a labor
> organization, or up to 26 weeks of disability compensation may be
> counted as qualifying weeks of employment); (2) have exhausted all
> Unemployment Compensation to which he or she is entitled; and (3) be
> enrolled in or have completed an approved job training program, unless
> a waiver from the training requirement has been issued after a
> determination is made that training is not feasible or appropriate
> (waivers from training are not authorized under the NAFTA-TAA program)
> (20 CFR section 617.11).
>
> c\. *NAFTA-TAA* - To be eligible for weekly TRA payments under the
> NAFTA-TAA program, workers must meet all the requirements for the
> regular TAA program. In addition, workers must be enrolled in their
> approved training within six weeks of the issuance of the
> Certification or within 16 weeks of their most recent qualifying
> separation, whichever is later (Public Law 103-182 section
> 250(d)(3)(B)).
>
> d\. *Maximum Combined Number of Weeks for Receipt of UC, EB and TRA* -
> TRA becomes payable to eligible claimants only after they have
> exhausted their entitlement to regular State unemployment compensation
> benefits (UC), including extended benefits (EB), if applicable. The
> maximum combined number of weeks for receipt of UC, EB, and TRA cannot
> exceed 52 weeks, except that up to 26 additional weeks of TRA may be
> paid to program participants enrolled in approved training (20 CFR
> sections 617.14 and 617.15).
>
> e\. *Maximum Number of Weeks for Receipt of Approved Training* - The
> maximum duration for any approvable training program is 104 weeks, and
> no individual shall be entitled to more than one training program
> under a single Certification (20 CFR 617.22(f)(2)).
>
> **2. Eligibility for Groups of Individuals or Area of Service
> Delivery** - Not Applicable

**3. Eligibility for Subrecipients** - Not Applicable

**L. Reporting**

**1. Financial Reporting**

> a\. SF-269, *Financial Status Report* - Not Applicable

b\. SF-270, *Request for Advance or Reimbursement* - Not Applicable

> c\. SF-271, *Outlay Report and Request for Reimbursement for
> Construction Program* - Not Applicable
>
> d\. SF-272, *Federal Cash Transactions Report* - Data equivalent to
> that which is required on the SF-272 is submitted electronically by
> the recipient. A PMS 272-E, *Federal Cash Transaction Report - Major
> Program Statement*, is issued by the Department of Health and Human
> Services, Division of Payment Management as confirmation of what was
> electronically submitted to the Federal government for the SF-272.
>
> e\. ETA 9023, *Trade Adjustment Assistance, Financial Status
> Report/Request for Funds (OMB No. 1205-0275)* - SESAs are required to
> furnish this quarterly report to ETA (20 CFR section 617.61; 29 CFR
> section 97.41).

**2. Performance Reporting** - Not Applicable

**3. Special Reporting**

> a\. ETA 563, *Quarterly Determinations, Allowance Activities and
> Reemployment Services Under the Trade Act (OMB No. 1205-0016)* - This
> report is due quarterly from each SESA. Two reports are submitted, one
> for the regular TAA program and one for the NAFTA-TAA program (20 CFR
> section 617.57, 29 CFR section 97.40).
>
> b\. ETA 9027, *(OMB No.1205-0016)* - This report, due quarterly from
> each SESA, summarizes training waivers issued and revoked for the
> regular TAA program only (20 CFR section 617.19).

**DEPARTMENT OF LABOR**

**CFDA 17.247 MIGRANT AND SEASONAL FARMWORKERS**

**I. PROGRAM OBJECTIVES**

The purpose of the program is to provide job training, job search
assistance, employment opportunities, and other supportive services for
migrant and seasonal farmworkers and their families who suffer chronic
seasonal unemployment and underemployment in the agricultural industry
(20 CFR section 633.102(a)). Programs and activities shall enable
farmworkers and their dependents to obtain or retain employment, allow
participation in other program activities leading to eventual placement
in unsubsidized employment, allow activities leading to stabilization in
agricultural employment, and provide assistance and supportive services
(20 CFR section 633.102(b)).

**II. PROGRAM PROCEDURES**

Entities eligible to be a migrant and seasonal farmworkers program
grantee are:

\(1\) Public agencies, and

> \(2\) Private, non-profit organizations authorized by their charter or
> articles of incorporation to provide employment and other training
> services (20 CFR section 633.106).

Program grants are awarded, and the program is administered, at the
national level. The Employment and Training Administration (ETA)
annually determines the level of program funding on a state-wide basis
using a formula. While state-wide programs are encouraged, the
Department reserves the right to select eligible applicants which
represent less than a state-wide area. The grant year, and program year,
is July 1st to June 30th.

Grant terms and conditions that are more restrictive than the Title IV,
Section 402 of the JTPA program regulations or applicable cost
principles shall take precedence.

The Job Training Reform Amendments of 1992, Public Law 102-367
(specifically in Section 141), made certain generic changes to program
operations that apply to all Titles of the JTPA, (e.g., prohibition on
\"economic development\" activities; restrictions on certain on-the-job
training activities).

The program is authorized by Title IV, Section 402 of the Job Training
Partnership Act, as amended (JTPA) (29 U.S.C. 1672; Public Law 97-300).

**III. COMPLIANCE REQUIREMENTS**

**In developing the audit procedures to test compliance with the
requirements for a Federal program, the auditor should first look to
Part 2, Matrix of Compliance Requirements, to identify which of the 14
types of compliance requirements described in Part 3 are applicable and
then look to Parts 3 and 4 for the details of the requirements.**

**A. Activities Allowed or Unallowed**

> **1.** The grantee is authorized to provide training activities and
> supportive services to eligible individuals (20 CFR section 633.302).
> Permitted training activities include: job search assistance, job
> development, classroom training, on-the-job training, work experience,
> and tryout employment. Permitted services include: training-related
> supportive services (services which are necessary to enable an
> individual to participate in training (20 CFR section 633.304(c)(3))
> and nontraining-related supportive services (services provided to
> participants who are not engaged in work experience, tryout
> employment, or a training activity (20 CFR section 633.304 (c)(4)).
> Services may include the costs of such items as transportation,
> relocation assistance, health care, meals, shelter and emergency
> assistance.
>
> **2.** The hourly allowance for participation in classroom training
> shall not exceed the higher of the State or Federal minimum hourly
> wage (20 CFR section 633.305(e)). Participants employed in work
> experience shall be paid an hourly wage not less than (a) the State,
> local, or Federal minimum hourly wage, or (b) the prevailing rate of
> pay for individuals employed in similar occupations by the same
> employer (20 CFR section 633.305(b)). A participant's enrollment in
> work experience shall not exceed 1000 hours in a one-year period (20
> CFR section 633.302(d)).
>
> **3.** Payments to employers for the on-the-job training (OJT) of a
> participant(s) shall not average more than 50 percent of the wages
> paid by the employer to the participant during the period of the
> training. The OJT shall be limited to a duration only sufficient to
> acquire the necessary skills, and shall not exceed 6 months unless the
> total number of training hours is less than 500. The length of OJT
> training shall be based on consideration of recognized references such
> as the [Dictionary of Occupational Titles]{.underline}, training
> content offered by the employer, the participant's skill level, and
> the service strategy for the participant (Section 141(g) of JTPA; 29
> USC 1551(g)).

4.  Single unit charges to the \"training\" cost category are allowable
    when the contract or agreement between the grantee and a service
    provider (1) is for classroom training, (2) clearly indicates a
    fixed unit price method of payment to the service provider, and (3)
    stipulates that full payment will only be made when (a) the
    participant completes the training, (b) the participant is placed
    into unsubsidized employment in the occupation trained for, and (c)
    at not less than the wage

> specified in the agreement. Under these conditions, the various costs
> which comprise the single unit charge do not have to be allocated or
> prorated among the several cost categories, and may be charged to
> training in its entirely (20 CFR section 633.303(f)).
>
> **5.** Under the authority of Title IV, Section 402 of JTPA, ETA
> awards a small number of grants exclusively for the purpose of
> enhancing the housing of migrant and seasonal farmworkers. Since the
> purpose of these \"housing\" grants is different from the activities
> described above, the terms and conditions of the grant are applicable
> in lieu of the activities described above.

**E. Eligibility**

**1. Eligibility for Individuals**

> Program participation is limited to those individuals and their
> dependents who, for any consecutive 12 month period within the 24
> month period preceding their application for enrollment (20 CFR
> section 633.107):
>
> a\. Were a migrant or seasonal farmworker (20 CFR section 633.104),
>
> b\. Earned at least 50 percent of their total earned income or were
> employed at least 50 percent of their total work time in farm work,
> and
>
> c\. Are a member of a family which received public assistance, or was
> a member of a family whose annual family income does not exceed the
> higher of either the poverty level or 70 percent of the lower living
> standard income level (LLSIL) (20 CFR section 633.107).
>
> **2. Eligibility for Group of Individuals or Area of Service
> Delivery** - Not Applicable

**3. Eligibility for Subrecipients** - Not Applicable

**G. Matching Funds, Level of Effort, Earmarking**

**1. Matching** - Not Applicable

> **2. Level of Effort** - Not Applicable

3.  Earmarking

> a\. Grant expenditures for \"training\" shall be no less than 50
> percent of the total amount of the grant (20 CFR section
> 633.304(b)(3)).
>
> b\. Grant expenditures for non-training-related supportive services
> shall not exceed 15 percent of the total amount of the grant (20 CFR
> section 633.304(b)(2)).
>
> c\. Grant administrative expenditures are limited to and shall not
> exceed 20 percent of the total amount of the grant (20 CFR section
> 633.304(b)(1)).

**J. Program Income**

> The JTPA specifically includes as program income (1) receipts from
> goods and services, including conferences, provided as a result of
> JTPA-funded activities, (2) JTPA funds provided to a service provider
> in excess of the costs associated with the services provided, and (3)
> interest income earned on funds received under JTPA (29 USC 1551(m);
> JTPA Section 141(m)).

**L. Reporting**

> **1. Financial Reporting**
>
> a\. SF-269, *Financial Status Report* - Not Applicable
>
> b\. SF-270, *Request for Advance or Reimbursement* - Not Applicable
>
> c\. SF-271, *Outlay Report and Request for Reimbursement for
> Construction Program* - Not Applicable
>
> d\. SF-272, *Federal Cash Transactions Report* - Payments under this
> program are made by the Department of Health and Human Services,
> Payment Management System. Reporting equivalent to the SF-272 is
> accomplished through the Payment Management System and is evidenced by
> the PMS 272 series of reports.
>
> e\. ETA 8597, *JTPA Financial Status Report, Title IV-A, Section 402 -
> Migrant/820D Seasonal Farmworker Program (OMB No. 1205-0215)* - In
> accordance with 20 CFR 633.314, the grantee is to submit the ETA 8597
> once a year to cover the semi-annual period from July 1 through
> December 31.
>
> **2. Performance Reporting** - Not Applicable
>
> **3. Special Reporting** - Not Applicable

**DEPARTMENT OF LABOR**

**CFDA 17.250 JOB TRAINING PARTNERSHIP ACT (JTPA Title II)**

**CFDA 17.246 EMPLOYMENT AND TRAINING ASSISTANCEDISLOCATED WORKERS
(JTPA Title III)**

**I. PROGRAM OBJECTIVES**

The Job Training Partnership Act (JTPA), as amended provides job
training services for economically disadvantaged adults and youth,
dislocated workers, and others who face significant employment barriers.
The Act, which became effective on October 1, 1983, seeks to move
jobless individuals into permanent self-sustaining employment.

The objectives of Title II of the program are to prepare low-income
youth and adults facing serious barriers to employment for participation
in the labor force by providing job training and other services that
will result in increased employment and earnings, increased educational
and occupational skills and decreased welfare dependency, thereby
improving the quality of the workforce and enhancing the productivity
and competitiveness of the Nation. The programs are authorized by Titles
I and II of JTPA (29 USC section 1501 et seq; Public Law 102-367).

The objective of Title III of the program is to assist dislocated
workers in obtaining unsubsidized employment through the provision of
training and related employment services which are delivered primarily
through a decentralized system of State and local organizations. The
program is commonly referred to as EDWAA, or the Economic Dislocation
and Worker Adjustment Assistance Act. The program is authorized by:
Title III of JTPA, as amended (29 USC 1501, et seq., Public Law 97-300);
the Defense Economic Adjustment, Diversification, Conversion and
Stabilization Act of 1990 (29 USC 1662, Public Law 101-510); the Defense
Conversion, Reinvestment and Transition Assistance Act of 1992 (29 USC
1662, Public Law 102-484); the Appropriations Bill Act language of
Program Year 1995 and 1996; and Clean Air Act of 1990 (29 USC 1662,
Public Law 101-549).

**II. PROGRAM PROCEDURES**

State and local governments, together with the private sector, have
primary responsibility for development, management, and administration
of the job training programs under JTPA. Governors have approval
authority over locally-developed plans and are responsible for
monitoring program compliance. States may have received statutory
waivers which apply to activities under the JTPA.

Title I of JTPA's six titles describes the coordination that takes place
among the State and local governments and business community to produce
partnerships that combine effective program administration and knowledge
of the private sector job market. The coordination includes the
following major entities:

> State Job Training Coordination Councils - appointed by Governors and
> composed of representatives of business, State agencies, local
> government, and the unemployed to
>
> recommend training components of the Act. The States also may
> establish a Human Resource Investment Council representing major
> Federal and State human service programs. It reviews and coordinates
> these programs and replaces the various, separate advisory councils.
>
> Service Delivery Areas (SDA) - designated by Governors to receive
> Federal job training funds. Among the areas automatically eligible to
> be SDAs are those where the local governments have populations of
> 200,000 or more. An SDA must submit a two-year job training plan to
> the Governor as a condition for receiving JTPA funding. The State must
> allocate 77 percent of its Title II formula allocation to its SDAs.
>
> Private Industry Council (PIC) - appointed by local elected officials
> to guide and oversee job and training programs at the SDA. PIC\'s
> serve as key mechanisms for bringing the private sector into the
> active management of job training programs. Membership includes
> representatives from business, education, organized labor,
> rehabilitation agencies, community-based organizations, economic
> development agencies, and public employment services. The majority of
> the members must represent business and industry within the SDA, and
> the chairperson must be a business representative.

The Department of Labor allocates Title II funds to the States in
accordance with statutory allotment formulas. The Secretary of Labor and
each Governor enter into an agreement in which each State agrees to
comply with the JTPA and applicable rules and regulations. To receive
JTPA financial assistance, each State must submit a Governor\'s
Coordination and Special Services Plan covering two program years.

Title II-A authorizes training and services for the economically
disadvantaged adults and older individuals who face significant
employment barriers. Training is afforded through grants to States for
local training and employment programs. States are responsible for
further allocating funds to their SDAs and for overseeing the planning
and operation of local programs. Program services include an assessment
of an unemployed individual's needs and abilities and a strategy of
services, such as classroom training, on-the-job training, job search
assistance, work experience, counseling, basic skills training, and
supportive services.

Title II-B offers economically disadvantaged young people jobs and
training during the summer. This includes basic and remedial education,
work-experience programs, and support services, such as transportation.
Academic enrichment also is a major part of the program and may include
basic and remedial education.

Title II-C provides year-round training and employment programs for
youth, both in and out of school. Program services may include all
authorized adult services, limited internships in the private sector,
school-to-work transition services, and alternative high school
services.

Title III - the *Economic Dislocation and Worker Adjustment Assistance
Act* authorizes employment and training help for dislocated workers.
Workers who lose their jobs in mass

layoffs or plant closings, and others who were laid off and are unlikely
to return to their jobs can

take advantage of the following services, as set forth is Section 314 of
the JTPA: rapid response; basic readjustment services; retraining;
supportive services; and needs-related payments.

The Secretary allots 80 percent of the appropriated Title III funds to
States by formula, and retains 20 percent for the Secretary's National
Reserve Account. Of the funds allotted to each State, at least 60
percent is allocated by formula to substate grantees (which typically
correspond to SDAs established to manage Title II programs) that design
and manage services at the local level. No more than 40 percent of the
State's allotment, called the Governor's Reserve, is used by the
Governor for overall administration of the JTPA dislocated worker
system, for the provision of rapid response to workers dislocated by
plant closures and substantial layoffs, and, where funds are still
available, for regular dislocated worker activities. National Reserve
Account funds are used for projects in areas of special need, technical
assistance and training, exemplary and demonstration programs, and funds
reserved for the territories.

Appendix 1, Programs Excluded from the A-102 Common Rule, provides
guidance on applicable requirements for the JTPA Cluster.

**Transfer of Funds Among Programs**

An SDA is permitted to transfer funds among Title II-A, II-B, II-C, and
III programs within certain limits. The limits vary according to program
and year of funding. Such transfers would also be described in the job
training plan and approved by the Governor.

**III. COMPLIANCE REQUIREMENTS**

**In developing the audit procedures to test compliance with the
requirements for a Federal program, the auditor should first look to
Part 2, Matrix of Compliance Requirements, to identify which of the 14
types of compliance requirements described in Part 3 are applicable, and
then look to Parts 3 and 4 for the details of the requirements.**

**A. Activities Allowed or Unallowed**

**1. Title II**

> A wide variety of allowable services and activities are subsumed under
> the generic cost classifications of: direct training services;
> administration; and training-related and supportive services,
> including outreach, intake, and eligibility determination, in
> accordance with guidelines issued by the Governor (20 CFR section
> 627.440).
>
> Generally, authorized services that may be made available to each
> participant under Title II include:
>
> a\. Direct Training Services, including the personnel and
> non-personnel costs directly related to:
>
> \- Basic skills training, including remedial education, literacy
> training, and English-as-a-second-language instruction;
>
> \- Institutional skills training;
>
> \- On-the-job training;
>
> \- Assessment of the skill level and service needs of participants;
>
> \- Counseling, such as job counseling and career counseling;
>
> \- Case management services;
>
> \- Education-to-work transition services;
>
> \- Programs that combine workplace training with related instruction;
>
> \- Work experience;
>
> \- Programs of advance career training that provide a formal
> combination of on-the-job and institutional training and internship
> assignments that prepare individuals for career employment;
>
> \- Training programs operated by the private sector, including
> programs operated by labor organizations or by consortia of private
> sector employers utilizing private sector facilities, equipment, and
> personnel to train workers in occupations for which demand exceeds
> supply;
>
> \- Skill upgrading and retraining;
>
> \- Bilingual training;
>
> \- Entrepreneurial training;
>
> \- Vocational exploration;
>
> \- Training programs to develop work habits to help individuals obtain
> and retain employment;
>
> \- Attainment of certificates of high school equivalency;
>
> \- Pre-apprenticeship programs;
>
> \- On-site, industry-specific training programs supportive of
> industrial and economic development;
>
> \- Customize training conducted with a commitment by an employer or
> group of employers to employ an individual upon successful completion
> of the training; and
>
> \- Use of advanced learning technology for education, job preparation,
> and skills training (JTPA Section 204(b)(1)).
>
> b\. Training-Related and Supportive Services, including the personnel
> and non-personnel costs directly related to:
>
> \- Eligibility determination;
>
> \- Job search assistance;
>
> \- Outreach to make individuals aware of, and encourage the use of,
> employment and training services, including efforts to expand
> awareness of training and placement opportunities for limited-English
> proficient individuals and individuals with disabilities;

-   Outreach to develop awareness of, and encourage participation in,
    education, training services, and work experience programs to assist
    women in obtaining nontraditional employment, and to

-   facilitate the retention of women in nontraditional employment,
    including services at the site of training or employment;

> \- Specialized surveys not available through other labor market
> information sources;
>
> \- Dissemination of information on program activities to employers;
>
> \- Programs coordinated with other Federal employment-related
> activities;
>
> \- Supportive services, as defined in Section 4(24) of JTPA, necessary
> to enable individuals to participate in the program;
>
> \- Needs-based payments and financial assistance;
>
> \- Follow-up services with participants placed in unsubsidized
> employment; and
>
> \- Services to obtain job placements for individual participants (JTPA
> Section 204(b)(2)).
>
> **2. Title II-A and II-C**
>
> No funds made available under Titles I, II-A, and II-C may be used
> for:
>
> \- Public Service Employment (JTPA Section 141(p); 29 USC 1551(p), 20
> CFR section 627.205);
>
> \- Sectarian Activities (20 CFR section 627.210(b));
>
> \- Relocation of Establishments, if the relocation results in loss of
> employment at the original location (20 CFR section 627.215);
>
> \- Employment Generating Activities (20 CFR section 627.225); or
>
> \- Worker Displacement (20 CFR section 627.230).
>
> **3. Title II and III**
>
> With certain exceptions, on-the-job training reimbursements to
> employers are limited to 50 percent of wages paid participants, and
> training is limited to six months or 500 hours (20 CFR section
> 627.240).

**4. Title III**

> Title III (EDWAA) funds may be used for:

*State Activities*

> Such activities as rapid response assistance, basic readjustment
> services, retraining services, supportive services and needs-related
> payments, and coordination with the Unemployment Insurance system
> (JTPA Section 314, 20 CFR section 631.41).

*Local Government Activities*

> Such activities as basic readjustment services, retraining services,
> supportive services, and needs-related payments (JTPA Section 314, 20
> CFR section 631.51).

**5. Governor's Incentive Grants (Five Percent Set-aside)**

*Local Government Activities*

> SDAs are to use incentive grant funds for capacity building and
> technical assistance activities and/or for the conduct of allowable
> Title II activities (JTPA Sections 202(c)(1)(B) and 262(c)(1)(B); 20
> CFR section 628.325).

**E. Eligibility**

**1. Eligibility for Individuals**

> See the matrix of JTPA Title II eligibility criteria at the end of
> this section.
>
> **a. General Requirements**
>
> All JTPA participants must (1) be citizens, nationals, or lawfully
> admitted permanent resident aliens of the United States, refugees and
> parolees and other individuals authorized by the Attorney General to
> work in the United States (JTPA Section 167(a)(5)); and (2) except for
> the five percent Older Individual program, comply with Section 3 of
> the Military Selective Service Act (20 CFR section 627.235 (b)). Title
> II participants shall be residents of the SDA (20 CFR section
> 628.505(a)(2); JTPA Section 141(e)).
>
> **b. Title II-A - Adult and Older Individual Programs**
>
> Under written agreements establishing joint programs, individuals
> determined eligible under Title V, Section 510 of the Older Americans
> Act of 1965 (42 USC 3056 et seq., Public Law 102-375), commonly
> referred to as Title V, are deemed to have met the JTPA economically
> disadvantaged criterion (20 CFR section 628.605(e)).
>
> **c. Title II-A - Adult Program**
>
> Individuals are eligible if they are 22 years of age or older, and
> economically disadvantaged, as defined in the JTPA, Section 4(8) (20
> CFR section 628.605(a)).
>
> Non-economically disadvantaged individuals age 22 years or older may
> be enrolled provided they have one or more of the barriers noted in
> Programmatic Earmarking, Title II-A, Adult Programs (JTPA Section
> 203(c); 20 CFR section 628.605(b)).
>
> **d. Title II-A - Five Percent Set-aside for Older Individuals**
>
> Individuals are eligible if they are 55 years of age or older, and
> economically disadvantaged (JTPA Section 204(d)(5), 20 CFR section
> 628.320(d)).
>
> Non-economically disadvantaged individuals age 55 years or older may
> be enrolled if they have serious barriers to employment, as identified
> by the Governor, and meet the income eligibility requirements under
> Title V (JTPA Section 204 (d)(5)(B); 20 CFR section 628.320(d)).
>
> **e. Title II-B - Summer Youth Employment and Training Program**
>
> Individuals served under this program must be 14 through 21 years old
> and either economically disadvantaged or (1) eligible for free school
> meals under the National School Lunch Act (42 USC 1751), (2)
> participating in a compensatory education program, or (3)
> participating in a school-wide project for low income schools (JTPA
> Section 254(b); 20 CFR section 628.702).
>
> **f. Title II-C - Youth Training Program**
>
> There are separate eligibility requirements for \"out-of-school\" and
> \"in-school\" youth. An \"out-of-school\" youth must be 16 to 21 years
> old and economically disadvantaged. An \"in-school\" youth must be
> attending school full time, not yet obtained a high school diploma,
> and aged 16 through 21 or, if provided in the job training plan, aged
> 14 through 21. The in-school youth must also be either economically
> disadvantaged or (1) eligible for free school meals, (2) participating
> in a compensatory education program or (3) enrolled in a public school
> that meets the requirements for a school-wide project (JTPA Section
> 263; 20 CFR section 628.803).
>
> Non-economically disadvantaged youth may be enrolled, provided they
> have one or more of the barriers noted under item G.3.f., Earmarking
> (JTPA Section 263(e)).
>
> **g. State Education Coordination and Grants, 8 Percent Set-aside**
>
> Generally, economically disadvantaged individuals eligible to
> participate in other JTPA Title II and Title III programs may be
> served with these funds (20 CFR section 628.325(d)).
>
> Youths aged 14 through 15 who are economically disadvantaged or face
> any one of the barriers to employment, described under item G.3.f.,
> Earmarking, may also be served. Youth (1) eligible for free school
> meals under the National School Lunch Act during the most recent
> school year (CFDA 10.555), (2) participating in a compensatory
> education program or (3) enrolled in a public school that meets the
> requirements for a school-wide project, are considered to have met the
> economically disadvantaged criterion (20 CFR section 628.315(f)).
>
> **h. Title III, EDWAA**
>
> Eligible individuals are those who: (1) have been terminated or laid
> off, or received a notice of termination or lay off, and are unlikely
> to return to their previous industry or occupation; (2) have been
> terminated, or who have received a notice of termination, as a result
> of any permanent closure of a plant or facility; (3) are long-term
> unemployed and have limited opportunity for employment or
> re-employment in the same or similar occupation in the area in which
> they reside, including any older individuals who may have substantial
> barriers to employment by reason of age; or (4) were self-employed and
> are unemployed as the result of general economic conditions or natural
> disasters (JTPA Section 301(a)(1); 20 CFR section 631.3).
>
> For the Defense Conversion Adjustment Program (DCAP): individuals who
> were terminated or laid off, or received a notice of termination or
> lay off, as a consequence of reductions in expenditures by the Federal
> Government for defense or by closures of Federal Government military
> facilities (JTPA Section 325(a) and (e)).
>
> For the Defense Diversification Program (DDP): civilian employees and
> certain military members who have been terminated or laid off, or have
> received a notice of termination or lay off, as a consequence of
> reductions in expenditures by the Government for defense or by
> closures of Government military facilities (JTPA Section 325A(b)).
>
> For the Clean Air Employment Transition Assistance Program (CAETA):
> individuals who were terminated or laid off, or received a notice of
> termination or lay off, as the result of compliance with the \"Clean
> Air Act of 1990\" (JTPA Section 326(a)(1)).
>
> **2. Eligibility for Group of Individuals or Area of Service
> Delivery** - Not Applicable
>
> **3. Eligibility for Subrecipients** - Not Applicable

**G. Matching, Level of Effort, Earmarking**

> **1. Matching**
>
> Subject to exceptions provided in 20 CFR section 628.315(e)(3), the
> State shall contribute an amount equal to 100 percent of that allotted
> under Section 123 of JTPA (Governor\'s eight percent Set-aside for
> State Education Agencies). The match cannot be from JTPA funds;
> however, it may include direct costs of employment and training
> services provided by other Federal agencies, if allowed by laws
> governing their use (20 CFR section 628.315(e)(1) and (2)).
>
> **2.1 Level of Effort** - *Maintenance of Effort* - Not Applicable
>
> **2.2 Level of Effort** - *Supplement not Supplant*
>
> Generally, States and subrecipients shall not use JTPA funds to
> duplicate facilities or services available in the area (with or
> without reimbursement) from Federal, State or local sources (20 CFR
> section 627.420(a)(5)).
>
> When funds are used for skills upgrading under the Title III, EDWAA,
> Defense Diversification Program, the grantee shall maintain its
> expenditures, from all other sources, for skills upgrading at or above
> the average level of such expenditures for fiscal year 1991 (JTPA
> Section 325A(c)(1)(D)).
>
> **3. Earmarking**
>
> Title II of the JTPA contains both financial earmarking requirements
> (cost limitations) and programmatic earmarking requirements.
> Programmatic earmarking occurs when the Act stipulates individuals
> with certain characteristics shall be served at or above a certain
> percentage in relation to total program participation.
>
> **a. State-level Set-asides**

*State Activities*

> Specific percentages of each State's Title II allotment must be
> set-aside (JTPA section 202(c)) for:
>
> State-level Administration, Management and Auditing Activities 5%
>
> Incentive Grants to SDAs 5%
>
> State Education Coordination and Grants 8%
>
> Older Individual Programs (Title II-A Program) 5%
>
> **b. Title II-A - Adult and Older Individual Programs**
>
> For both State- and SDA-administered programs, of the funds allocated
> for any program year, (1) not more than 20 percent shall be expended
> for the costs of administration, and (2) not less than 50 percent
> shall be expended for the cost of direct training services (20 CFR
> section 627.445(a) and (b)).

*Local Government Activities*

> There is an exception to the above requirement. Administrative costs
> incurred by a community-based organization or nonprofit service
> provider is not included in the 20 percent limitation, provided:
>
> \(1\) Such costs are incurred under an agreement that meets the
> requirements of Section 141(d)(3)(C)(i) and (ii) of the Act;
>
> \(2\) The total administrative expenditures of the SDA, including the
> administrative expenditures of such community-based organizations or
> nonprofit service providers, do not exceed 25 percent of the funds
> allocated to the SDA for the program year of allocation; and
>
> \(3\) The total direct training expenditures of the SDA, including the
> direct training expenditures of such community-based organizations or
> nonprofit service providers is equal to or exceeds 50 percent of the
> funds allocated to the SDA for the program year less one-half of the
> percentage by which the total administrative expenditures of the SDA
> exceeds 20 percent (20 CFR section 626.445(d)).
>
> **c. Title II-B - Summer Youth Employment and Training Program**
>
> Of the funds allocated to a SDA for any program year, not more than 15
> percent shall be expended for the costs of administration (20 CFR
> section 627.445(b)(3)).
>
> **d. Title II-A - Adult Programs**

*Local Government Activities*

> No less than 65 percent of the participants in each SDA shall be
> \"hard-to-serve\" individuals who face one or more of the following
> barriers to employment (JTPA Section 203(b)): (1) Basic skills
> deficiency, (2) School dropout, (3) Recipient of cash welfare
> payments, (4) Offender, (5) Individual with disability, (6) Homeless
> individual, or (7) a SDA- Designated Category (JTPA Section 203 (b);
> 20 CFR section 628.605(c)).
>
> A minimum of 90 percent of Title II-A participants in each SDA must be
> economically disadvantaged (JTPA Section 203(c); 20 CFR section
> 628.605(b)).
>
> **e. Title II-A - Five Percent Set-aside for Older Individuals**
>
> A minimum of 90 percent of Title II-A Older Individual program
> participants must be economically disadvantaged (20 CFR section
> 628.320 (d)).
>
> **f. Title II-C - Youth Training Program**

*Local Government Activities*

> No less than 65 percent of both the \"in-school\" and
> \"out-of-school\" youth served shall be members of a hard-to-serve
> group that have one or more barriers to employment. The barriers
> applicable to each group are: (1) basic skills deficient (in and
> out-of school), (2) educational attainment that is one or more grades
> below that appropriate for their age (in-school), (3) pregnant or
> parenting (in and out-of-school), school dropouts (out-of school), (4)
> offenders (in and out-of-school), (5) individual with a disability,
> including those with a learning disability (in and out-of-school), (6)
> Homeless, or run-away youth (in and out-of-school), (7) Job Corps
> participant (out-of-school), or (8) SDA-designated category (in and
> out-of-school) (JTPA Section 263(b) and (c) (20 CFR section
> 628.803(d)).
>
> A minimum of 90 percent of Title II-C participants in each SDA must be
> economically disadvantaged (20 CFR section 628.803(f)).
>
> A minimum of 50 percent of Title II-C participants in each SDA shall
> be \"out-of-school\" youth (20 CFR section 628.803(h)(1)).
>
> **g. State Education Coordination and Grants (Eight Percent
> Set-aside)**

*State Activities*

> At least 80 percent of the eight percent set-aside funds are to be
> expended on: school-to-work transition services, literacy and other
> services, and programs promoting women in non-traditional employment
> (JTPA Section 123(d)(2)(B), 20 CFR section 628.315(d)). Also, no less
> than 75 percent of these funds (75 percent of the 80 percent) are to
> be spent on projects for economically disadvantaged individuals who
> experience barriers to employment (JTPA Section 123, 20 CFR section
> 628.315 (d)(1)(ii)).
>
> **h. Governor\'s Incentive Grants (Five Percent Set-aside)**

*State Activities*

> Not less than 67 percent shall be used to provide incentive grants to
> SDAs (except for programs for older individuals) exceeding Title II
> performance standards (JTPA Section 202(c)(3)(A)).
>
> **i. Title III, EDWAA**
>
> No more than 15 percent of the allocation to the Governor, or any
> sub-State grantee, shall be expended for the costs of administration
> (JTPA Section 315(c), 20 CFR section 631.14(c)).
>
> Of the funds allocated to the Governor or to any sub-State grantee,
> not more than 25 percent may be expended for needs-related payments or
> other supportive services (JTPA Section 315(b), 20 CFR section
> 631.14(b)). DOL provided Governors the authority to waive the 25
> percent cost limitation in Training and Employment Guidance Letter
> (TEGL) 12-94, and 12-94 change 1; subsequent appropriations language
> has extended this authority through program year 1998.
>
> Of the funds allocated to a sub-State grantee, not less than 50
> percent shall be expended for retraining services unless granted a
> waiver by the Governor (JTPA Section 315(a), 20 CFR sections
> 631.14(a)).
>
> National Reserve Account (NRA) grants have cost limitations as
> specified by the terms and conditions of the grant (20 CFR section
> 631.62).
>
> Under DDP, not more than 20 percent of the allocated funds shall be
> used for administration; conversion planning activities; and to
> develop and introduce high performance workplace systems, management
> systems, and workforce participation (JTPA Section 325A (g)).

**I. Procurement and Suspension and Debarment**

*Local Government Activities*

> *Selection of Service Providers* - The SDA shall award funds to
> organizations possessing the ability to perform under the terms and
> conditions of a proposed subgrant or contract. Determinations of
> demonstrated performance shall be documented in writing by the JTPA
> fund recipient (20 CFR section 627.420(a)(6)) and take into
> consideration such matters as whether the organization has:
>
> \- Adequate financial resources or the ability to obtain them;
>
> \- The ability to meet the program design specifications at a
> reasonable cost as well as the ability to meet performance goals;
>
> \- A satisfactory record of past performance (in job training, basic
> skills training, or related activities), including demonstrated
> quality of training; reasonable drop-out rates from past programs;
> where applicable, the ability to provide or arrange for appropriate
> supportive services as specified in the Individual Service Strategy
> (ISS), including child care; retention in employment; and earnings of
> participants;
>
> \- For Title II programs, the ability to provide services that can
> lead to the achievement of competency standards for participants with
> identified deficiencies;
>
> \- A satisfactory record of integrity, business ethics, and fiscal
> accountability;
>
> \- The necessary organization, experience, accounting and operational
> controls; and
>
> \- The technical skills to perform the work (20 CFR section
> 627.422(d)).

**J. Program Income**

> Program income earned by a recipient or subrecipient may be retained
> only if used for JTPA activities (20 CFR section 627.450).
>
> The JTPA specifically includes as program income: (1) receipts from
> goods and services, including conferences; (2) funds provided to a
> service provider in excess of the costs associated with the services
> provided; and, (3) interest income earned on funds received under this
> Act (29 USC Section 1551\[m\]; the Job Training Reform Amendments of
> 1992, Title I, Part C, Section 141(m)).

**L. Reporting**

> **1. Financial Reporting**
>
> a\. SF-269, *Financial Status Report* - Not Applicable
>
> b\. SF-270, *Request for Advance or Reimbursement* - Not Applicable
>
> c\. SF-271, *Outlay Report and Request for Reimbursement for
> Construction Program* - Not Applicable
>
> d\. SF-272, *Federal Cash Transactions Report* - Payments under this
> program are made by the Department of Health and Human Services,
> Payment Management System. Reporting equivalent to the SF-272 is
> accomplished through the Payment Management System and is evidenced by
> the PMS 272-E, *Major Program Statement*.

e.  ETA 9038, *Dislocated Worker Special Project Report (OMB Number
    1205-0318)* - This report is submitted by NRA, DCAP, DDP and CAETA
    grantees. For NRA, Section I is submitted quarterly, and Section III
    is submitted at project completion. For DCAP, DDP and CAETA grants,
    Section I is submitted quarterly, Section II is submitted at the end
    of each program year and at project completion, and Section III is
    submitted only at project completion. Beginning October 1, 1994,
    DCAP, DDP and

> CAETA projects were funded with NRA funds, therefore, the NRA
> reporting requirements applied for these grants from this point
> forward. Key line items are those in Sections I and III. The auditor
> is not expected to test Section II. Each recipient shall report
> program outlays on the accrual basis (20 CFR section 627.455(d)(2)).
>
> f\. ETA 9040, *JTPA Quarterly Status Report (OMB No. 1205-0323)* - Key
> line items are those in Parts I through V. The auditor is not expected
> to test Part VI. Each recipient shall report program outlays on the
> accrual basis (20 CFR section 627.455(d)(2)). Reports are to be
> submitted by program year of appropriation (20 CFR section
> 627.455(d)(1)).
>
> g\. ETA 9041, *Worker Adjustment Formula Financial Report (OMB Number
> 1205-0326)* - This reported is submitted for the formula-funded
> portion of Title III: the Governor's Reserve and the sub-State Grantee
> (SSG) funds. Title III discretionary activity is reported on an
> individual grant basis on a separate form ETA 9038, beginning in
> Program Year (PY) 1993. Reports are submitted quarterly. A final
> report is submitted for a program year when all funds have been
> expended, but not later than 90 days after the expiration of the
> period of the fund availability. Key line items are those in Sections
> I, II, and IV. The auditor is not expected to test Section III. Each
> recipient shall report program outlays on the accrual basis (20 CFR
> section 627.455(d)(2)).
>
> **2. Performance Reporting** - Not Applicable
>
> **3. Special Reporting** - Not Applicable

**M. Subrecipient Monitoring**

*State Activities*

> The Governor is responsible for ensuring that regular examinations of
> expenditures against the cost categories and cost limitations
> specified in the Act and regulations are performed for all substate
> entities. The Governor is also responsible for ensuring that all areas
> of SDA and SSG operations are monitored regularly, but not less than
> once annually (20 CFR section 627.475(b)).
>
> Standards for the resolution for audits of all subrecipients and
> related debt collection policies and procedures are prescribed by the
> Governor and included in each job training plan (20 CFR section
> 627.481(c)).

*Local Government Activities*

> Substate entities are required to follow a monitoring plan developed
> by the Governor and included in the job training plan (20 CFR section
> 627.475(c)).

**MATRIX OF TITLE II JTPA ELIGIBILITY CRITERIA WITH CORRESPONDING JTPA
or 20 CFR section 628.xxx CITATIONS**

+--------------------------+-----+------+------+------+------+------+
| ELIGIBILITY AND          |     |      |      |      |      |      |
| HARD-TO-SERVE CRITERIA   |     |      |      |      |      |      |
| BY PROGRAM               |     |      |      |      |      |      |
+==========================+=====+======+======+======+======+======+
| **CATEGORY/CRITERIA**    | AD  | SU   | I    | OUT  | 5%   | 8%   |
|                          | ULT | MMER | N-SC | -OF- | O    | S    |
|                          | 22  |      | HOOL |      | LDER | TATE |
|                          |     | Y    |      | SC   |      |      |
|                          | &   | OUTH | Y    | HOOL | IN   | ED.  |
|                          | OL  | 1    | OUTH |      | DIVI | &    |
|                          | DER | 4-21 | 1    | Y    | DUAL |      |
|                          |     |      | 4-21 | OUTH |      | CO   |
|                          | I   | II-B |      | 1    | 55 & | ORD. |
|                          | I-A |      | II-C | 6-21 | OVER |      |
|                          |     |      |      |      |      | GR   |
|                          |     |      |      | II-C | II-A | ANTS |
+--------------------------+-----+------+------+------+------+------+
| **GENERAL ELIGIBILITY**  |     |      |      |      |      |      |
+--------------------------+-----+------+------+------+------+------+
| RESIDENCE                | 141 | 14   | 14   | 14   | 14   |      |
|                          | (e) | 1(e) | 1(e) | 1(e) | 1(e) |      |
+--------------------------+-----+------+------+------+------+------+
| CITIZEN OR ELIGIBLE TO   | 167 | 1    | 1    | 1    | 1    | 1    |
| WORK                     | (a) | 67(a | 67(a | 67(a | 67(a | 67(a |
|                          | (5) | )(5) | )(5) | )(5) | )(5) | )(5) |
+--------------------------+-----+------+------+------+------+------+
| SELECTIVE SERVICE        | 604 | 604  | 604  | 604  |      | 604  |
| REGISTRANT               |     |      |      |      |      |      |
+--------------------------+-----+------+------+------+------+------+
| AGE                      | 203 | 2    | 2    | 2    | 2    | **   |
|                          | (a) | 54(b | 63(a | 63(c | 04(d | 628. |
|                          | (1) | )(1) | )(1) | )(1) | )(7) | 315( |
|                          |     |      |      |      |      | f)** |
+--------------------------+-----+------+------+------+------+------+
| **ECONOMIC               |     |      |      |      |      |      |
| ELIGIBILITY** - One of   |     |      |      |      |      |      |
| five categories listed.  |     |      |      |      |      |      |
+--------------------------+-----+------+------+------+------+------+
| 1\. ECONOMICALLY         | 203 | 254( | 263( | 2    | 2    | 123( |
| DISADVANTAGED §4(8)      | (a) | b)(2 | a)(2 | 63(c | 04(d | d)(2 |
|                          | (2) | )(A) | )(A) | )(2) | )(5) | )(C) |
| Any one of the following |     |      |      |      |      |      |
| six elements:            | **  |      |      |      | *    |      |
|                          | OAA |      |      |      | *OAA |      |
| A. Cash welfare          | J   |      |      |      | Joi  |      |
| recipient                | oin |      |      |      | nt** |      |
|                          | t** |      |      |      |      |      |
| B. Family income at or   |     |      |      |      | **Pr |      |
| below poverty line or    | **P |      |      |      | ogra |      |
|                          | rog |      |      |      | ms** |      |
| 70% of the Lower Living  | ram |      |      |      |      |      |
| Standard                 | s** |      |      |      | *    |      |
|                          |     |      |      |      | *628 |      |
| a\. family size (§4(34)) | **  |      |      |      | .320 |      |
|                          | 628 |      |      |      | (d)( |      |
| b\. family members\'     | .60 |      |      |      | 2)** |      |
| income                   | 5(e |      |      |      |      |      |
|                          | )** |      |      |      |      |      |
| C. Receives Food Stamps  |     |      |      |      |      |      |
| or was found             |     |      |      |      |      |      |
|                          |     |      |      |      |      |      |
| eligible to receive in   |     |      |      |      |      |      |
| last 6 months            |     |      |      |      |      |      |
|                          |     |      |      |      |      |      |
| D. Homeless per          |     |      |      |      |      |      |
| §103(a)&(c) of the       |     |      |      |      |      |      |
|                          |     |      |      |      |      |      |
| McKinney Act             |     |      |      |      |      |      |
|                          |     |      |      |      |      |      |
| E. Publicly supported    |     |      |      |      |      |      |
| foster child             |     |      |      |      |      |      |
|                          |     |      |      |      |      |      |
| F. Individual with a     |     |      |      |      |      |      |
| disability had own       |     |      |      |      |      |      |
|                          |     |      |      |      |      |      |
| income at or below       |     |      |      |      |      |      |
| poverty line or 70% of   |     |      |      |      |      |      |
|                          |     |      |      |      |      |      |
| the Lower Living         |     |      |      |      |      |      |
| Standard                 |     |      |      |      |      |      |
+--------------------------+-----+------+------+------+------+------+
| 2\. ELIGIBLE FOR FREE    |     | 254( | 263( |      |      | **6  |
| MEALS under the          |     | b)(2 | a)(2 |      |      | 28.3 |
|                          |     | )(B) | )(C) |      |      | 15** |
| National School Lunch    |     |      |      |      |      |      |
| Act during the most      |     |      |      |      |      | **   |
|                          |     |      |      |      |      | (d)( |
| recent school year       |     |      |      |      |      | 1)(i |
|                          |     |      |      |      |      | i)** |
+--------------------------+-----+------+------+------+------+------+
| 3\. Participating in a   |     | **6  | 263( |      |      | **6  |
| COMPENSATORY             |     | 28.7 | a)(2 |      |      | 28.3 |
|                          |     | 02** | )(B) |      |      | 15** |
| EDUCATION PROGRAM under  |     |      |      |      |      |      |
| Chapter 1 of Title I     |     | **(  |      |      |      | **   |
|                          |     | a)(2 |      |      |      | (d)( |
| of the Elementary and    |     | )(ii |      |      |      | 1)(i |
| Secondary Ed. Act of     |     | i)** |      |      |      | i**) |
| 1965                     |     |      |      |      |      |      |
+--------------------------+-----+------+------+------+------+------+
| 4\. SPECIAL              | 203 |      | 26   | 26   | 204( | 123( |
| RULES/EXCEPTIONS - Not   | (c) |      | 3(e) | 3(e) | d)(5 | d)(2 |
|                          |     |      |      |      | )(B) | )(C) |
| economically             | 10% |      | 10%  | 10%  |      |      |
| disadvantaged but        |     |      |      |      | 10%  | 25%  |
| individual faces         |     |      |      |      | T    | of   |
|                          |     |      |      |      | itle | the  |
| one or more serious      |     |      |      |      | V of |      |
| barriers to employment   |     |      |      |      | OAA  | 80%  |
|                          |     |      |      |      | of   | \$   |
|                          |     |      |      |      | 1965 |      |
+--------------------------+-----+------+------+------+------+------+
| 5\. SCHOOLWIDE PROJECTS  |     | **6  | 26   |      |      | **6  |
|                          |     | 28.7 | 3(g) |      |      | 28.3 |
|                          |     | 02** |      |      |      | 15** |
|                          |     |      |      |      |      |      |
|                          |     | **(  |      |      |      | **   |
|                          |     | a)(i |      |      |      | (d)( |
|                          |     | v)** |      |      |      | 1)(i |
|                          |     |      |      |      |      | i**) |
+--------------------------+-----+------+------+------+------+------+
| **65 PERCENT             |     |      |      |      |      |      |
| HARD-TO-SERVE            |     |      |      |      |      |      |
| REQUIREMENTS FOR TITLE   |     |      |      |      |      |      |
| II-A and II-C** - Any of |     |      |      |      |      |      |
| the following criteria   |     |      |      |      |      |      |
| that is indicated.       |     |      |      |      |      |      |
+--------------------------+-----+------+------+------+------+------+
| BASIC SKILLS DEFICIENT - | 203 |      | 2    | 2    |      |      |
| §4(31) Skills at or      | (b) |      | 63(b | 63(d |      |      |
| below 8th grade level    | (1) |      | )(1) | )(1) |      |      |
+--------------------------+-----+------+------+------+------+------+
| BELOW GRADE LEVEL        |     |      | 2    |      |      |      |
|                          |     |      | 63(b |      |      |      |
|                          |     |      | )(2) |      |      |      |
+--------------------------+-----+------+------+------+------+------+
| PREGNANT OR PARENTING    |     |      | 2    | 2    |      |      |
|                          |     |      | 63(b | 63(d |      |      |
|                          |     |      | )(3) | )(3) |      |      |
+--------------------------+-----+------+------+------+------+------+
| SCHOOL DROPOUT - §4(38)  | 203 |      |      | 2    |      |      |
|                          | (b) |      |      | 63(d |      |      |
|                          | (2) |      |      | )(2) |      |      |
+--------------------------+-----+------+------+------+------+------+
| RECIPIENT OF CASH        | 203 |      |      |      |      |      |
| WELFARE                  | (b) |      |      |      |      |      |
|                          | (3) |      |      |      |      |      |
+--------------------------+-----+------+------+------+------+------+
| OFFENDER - §4(17)        | 203 |      | 2    | 2    |      |      |
|                          | (b) |      | 63(b | 63(d |      |      |
|                          | (4) |      | )(6) | )(6) |      |      |
+--------------------------+-----+------+------+------+------+------+
| INDIVIDUAL WITH A        | 203 |      | 2    | 2    |      |      |
| DISABILITY - §4(10)      | (b) |      | 63(b | 63(d |      |      |
|                          | (5) |      | )(4) | )(4) |      |      |
+--------------------------+-----+------+------+------+------+------+
| HOMELESS OR RUN-AWAY     | 203 |      | 2    | 2    |      |      |
| YOUTH                    | (b) |      | 63(b | 63(d |      |      |
|                          | (6) |      | )(5) | )(5) |      |      |
+--------------------------+-----+------+------+------+------+------+
| JOB CORPS PARTICIPANT    |     |      |      | **6  |      |      |
|                          |     |      |      | 28.8 |      |      |
|                          |     |      |      | 03** |      |      |
|                          |     |      |      |      |      |      |
|                          |     |      |      | **   |      |      |
|                          |     |      |      | (d)( |      |      |
|                          |     |      |      | 2)(i |      |      |
|                          |     |      |      | i)** |      |      |
+--------------------------+-----+------+------+------+------+------+
| SDA DESIGNATED CATEGORY  | 203 |      | 2    | 2    |      | .    |
|                          | (b) |      | 63(b | 63(d |      |      |
|                          | (7) |      | )(7) | )(7) |      |      |
+--------------------------+-----+------+------+------+------+------+

Note: All references are to the Job Training Partnership Act (JTPA)
except for references to 628.xxx which are to 20 CFR section 628.xxx.

**DEPARTMENT OF LABOR**

**CFDA 17.251 NATIVE AMERICAN EMPLOYMENT AND TRAINING PROGRAMS**

**I. PROGRAM OBJECTIVES**

**Adult Program**

To afford job training to Native Americans facing serious barriers to
employment who are in special need of such training to obtain productive
employment. To reduce the economic disadvantages among Indians and
others of Native American descent, and to advance the economic and
social development of such people. The program is authorized by Title
IV, Section 401, of the Job Training Partnership Act, as amended (JTPA),
as amended (JTPA Title IV, Section 401) (29 USC 1671, et seq., Public
Law 97-300).

**Summer Youth Program**

To provide work experience and training opportunities to Native American
youth who are economically disadvantaged. The program is authorized
under Title II, Part B, Section 252(a) of the JTPA (29 USC 1631).

**II. PROGRAM PROCEDURES**

Program regulations are codified at 20 CFR part 632. Waivers of
statutory and eligibility requirements are specifically prohibited.
However, other regulatory requirements may have been waived by the
Employment Training Administration (ETA).

**Adult Program**

Entities eligible to be designated by the Department as a program
grantee are: Indian or Native American tribes, bands, or groups; Alaskan
Native entities as defined in the Alaska Native Claims Settlement Act
(ANCSA); private non-profit organizations or public agencies
representing Native Hawaiians; public or private agencies; or consortia
thereof, which have the capability to administer employment and training
programs (20 CFR section 632.10).

Grants are awarded and administered at the Federal level by the ETA.
Grant funds are distributed annually, by formula, directly to individual
grantees. The grant year and program year is July 1st to June 30th.

Grant terms and conditions which are more restrictive than the JTPA
Title IV, Section 401 program regulations or applicable cost principles
shall take precedence.

**Summer Youth Program**

Many of the procedures and compliance requirements for the adult program
are applicable to the summer youth program.

Only those grantees which are authorized to receive Native American
program grants are eligible to receive JTPA Title II summer youth
program funds (20 CFR section 632.251). Grantees must serve economically
disadvantaged Indian or Native American youth residing on or near a
federally or State-recognized reservation, to include Alaskan Native and
Native Hawaiian youth.

The grant year is October 1st to September 30th. Participants may not be
enrolled prior to the end of the school year. Participants may not be
enrolled beyond September 30th, or beyond the date they resume full-time
school, whichever occurs earlier (20 CFR sections 632.254 and 632.262).

**III. COMPLIANCE REQUIREMENTS**

**In developing the audit procedures to test compliance with the
requirements for a Federal program, the auditor should first look to
Part 2, Matrix of Compliance Requirements, to identify which of the 14
types of compliance requirements described in Part 3 are applicable and
then look to Parts 3 and 4 for the details of the requirements.**

**A. Activities Allowed or Unallowed**

**1. Adult Program**

> a\. Allowable activities and services include: classroom training,
> on-the-job training, entry employment experience programs and limited
> internships in the private sector, training assistance and combined
> activities (20 CFR section 632.78); community service employment (CSE)
> and work experience (20 CFR section 632.79); and, other activities and
> supportive services (20 CFR section 632.80). The \"other activities\"
> regulations provide for employment and training activities which are
> not specifically described in the regulations; however, a description
> of these activities must be contained in the grantee's Comprehensive
> Annual Plan (CAP).
>
> b\. Limitations are placed on: (1) the wage rate for CSE, (2) the
> hourly allowance rate for participation in classroom training or
> services (20 CFR section 632.81), and (3) limitations on the length of
> time allowed (1000 hours) for participation in work experience and CSE
> (20 CFR section 632.85).

c.  Single unit charges to the \"training\" cost category are allowable
    when the contract or agreement between the grantee and a service
    provider: (1) is for classroom training; (2) clearly indicates a
    fixed unit price method of payment to the service provider; and, (3)
    stipulates that full payment will

> only be made when (a) the participant completes the training, (b) the
> participant is placed into unsubsidized employment in the occupation
> trained for, and (c) at not less than the wage specified in the
> agreement. Under these conditions, the various costs which comprise
> the single unit charge do not have to be allocated or prorated among
> the several cost categories, and may be charged entirely to training
> (20 CFR section 632.37(e)).
>
> **2. Summer Youth Program**
>
> Allowable activities are the same as those for the adult program
> except that community service employment is prohibited (20 CFR section
> 632.258). The summer plan will be a separate part of the CAP and
> follow the same format as the CAP (20 CFR section 632.256).

**E. Eligibility**

**1. Eligibility for Individuals**

**a.** **Adult Program**

> The eligibility requirements for this grant program are unique in that
> the regulations intentionally allow the grantee to determine, using
> its own criteria, whether an individual is a member of an eligible
> group. The criteria for group membership shall be delineated in the
> grantee's Master Plan, and applied uniformly to all applicants.
>
> To be eligible for JTPA Title IV, Section 401 activities, an
> individual shall be:
>
> \(1\) Either a Native American, Alaskan Native, or Native Hawaiian,
> and
>
> \(2\) Economically disadvantaged, or unemployed, or underemployed (20
> CFR section 632.172).
>
> The ultimate responsibility for the selection of participants and the
> maintenance of participant records rests with the grantee (20 CFR
> section 632.77).

**b.** **Summer Youth Program**

> To be eligible for JTPA Title II-B activities, an individual must be:
>
> \(1\) Either a Native American, Alaskan Native, or Native Hawaiian,
> and
>
> \(2\) Economically disadvantaged, and
>
> \(3\) At the time of enrollment, age 14 through 21 inclusive (20 CFR
> section 632.257).
>
> **2. Eligibility for Group of Individuals or Area of Service
> Delivery** - Not Applicable
>
> **3. Eligibility for Subrecipients** - Not Applicable

**G. Matching, Level of Effort, Earmarking**

> **1. Matching** - Not Applicable
>
> **2 Level of Effort** - Not Applicable

**3. Earmarking**

> **a.** **Adult Program**
>
> Administrative expenditures are limited to and shall not exceed 20
> percent of the funds available in any program year (20 CFR section
> 632.174). The DOL has defined \"funds available' as new money for the
> current funding period, plus allowable carry-forward from prior
> funding periods. The auditor should be attentive as to whether the
> grantee has properly classified all costs, with particular attention
> to the potential for misclassification of 'administrative' costs as
> 'training' or 'service' costs.
>
> Program year expenditures for CSE are limited to 10 percent of the
> grantee's funds available, or to a percentage equal to the current
> unemployment rate for the group served by the grantee, whichever is
> higher. Without a waiver from ETA, no more than 25 percent of the
> total funds available may be used for \"other activities\" (20 CFR
> section 632.173).
>
> **b.** **Summer Youth Program**
>
> Administrative expenditures shall not exceed 15 percent of the funds
> available for any Summer Youth Program funding period (29 USC 1632;
> JTPA Section 253(a)(3)).

**J. Program Income**

> The JTPA specifically includes as program income (1) receipts from
> goods and services, including conferences, provided as a result of
> JTPA-funded activities; (2) JTPA funds provided to a service provider
> in excess of the costs associated with the services
>
> provided; and (3) interest income earned on funds received under JTPA
> (29 USC 1551(m), JTPA Section 141(m)).

**L. Reporting**

**1. Financial Reporting**

a\. SF-269, *Financial Status Report* - Not Applicable

b\. SF-270, *Request for Advance or Reimbursement* - Not Applicable

> c\. SF-271, *Outlay Report and Request for Reimbursement for
> Construction Program* - Not Applicable
>
> d\. SF-272, *Federal Cash Transactions Report* - Payments under this
> program are made by the Department of Health and Human Services,
> Payment Management System. Reporting equivalent to the SF-272 is
> accomplished through the Payment Management System and is evidenced by
> the PMS 272 series of reports.
>
> e\. ETA 8602, *JTPA Financial Status Report, Title IV-A, Section 401,
> Indian/Native American Program (OMB No. 1205-0308)* - A report for the
> six-month period ended December 31 is required for the Adult Program
> and year ending September 30 for the Summer Youth Program.
>
> f\. ETA 8604, *JTPA Annual Status Report, Title IV-A, Section 401,
> Indian/Native American Program (OMB No. 1205-0308)* - A report for
> year ending June 30 is required. Key line items are lines 28 through
> 40 in Section III of the report. No Annual Status Report is required
> of the Title II-B Summer Youth Program.

**2. Performance Reporting** - Not Applicable

**3. Special Reporting** - Not Applicable