OSSMA

Software Quality Assurance

Data Management Plan

(DMP)

**November, 2005**

![](media/image1.wmf){width="6.34375in" height="1.3659722222222221in"}

DOCUMENT CONTROL INFORMATION

This document is controlled by the Office of Systems Safety and Mission
Assurance (OSSMA). Changes require the approval of the Assurance
Management Office (AMO) Project Manager. Submit proposed changes to the
AMO Lead Software Quality Engineer.

**OSSMA**

**Software Quality Assurance**

**Data Management Plan (DMP)**

Approved by:

> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Saul Harris, Jr. Date
>
> Lead Software Quality Engineer (SQE)

Assurance Management Office

> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Esmond Marvray I Date
>
> Chief
>
> Assurance Management Office

# 

#  DOCUMENT CHANGE RECORD

Note: The Document Change Record will be generated per the Code 300
Procedures and Guidelines (PG) for Software Quality Assurance
Configuration Management.

**[CHANGE RECORD PAGE]{.underline}**

+------------+----------+----------------------+-----------------------+
| **DOCUMENT |          |                      |                       |
| TITLE:**   |          |                      |                       |
| OSSMA      |          |                      |                       |
| Software   |          |                      |                       |
| Quality    |          |                      |                       |
| Assurance  |          |                      |                       |
| Data       |          |                      |                       |
| Management |          |                      |                       |
| Plan (DMP) |          |                      |                       |
|            |          |                      |                       |
| **DOCUMENT |          |                      |                       |
| DATE:**    |          |                      |                       |
| October    |          |                      |                       |
| 2005       |          |                      |                       |
+------------+----------+----------------------+-----------------------+
| **ISSUE**  | **DATE** | **PAGES AFFECTED**   | **DESCRIPTION**       |
+------------+----------+----------------------+-----------------------+
| Original   | 10/31/05 | All                  | CCB Approval          |
+------------+----------+----------------------+-----------------------+

CONTENTS

[Section]{.underline}

[1.0 **Introduction**](#__RefHeading___Toc23060743)

[1.1 Purpose](#__RefHeading___Toc23060744)

[1.2 Scope](#__RefHeading___Toc23060745)

[1.3 Objectives](#__RefHeading___Toc23060746)

[1.4 Plan Maintenance](#__RefHeading___Toc23060747)

2.0 **RESPONSIBILITIES**

[2.1 Document Management](#__RefHeading___Toc23060751)

[3.0 **DOCUMENT MANAGEMENT INDEX**](#__RefHeading___Toc23060761)

[3.1 Index Table](#__RefHeading___Toc23060762)

[3.2 Centralized Configuration Management
System](#__RefHeading___Toc23060763)

[3.3 Proprietary Data.](#__RefHeading___Toc23060764)

[3.4 Placing Documents in the Library](#__RefHeading___Toc23060773)

4.0 DOCUMENT CONTROL

[Appendix A Abbreviations and Acronyms](#__RefHeading___Toc23060876)

**1.0 [INTRODUCTION]{.underline}**

**1.1 PURPOSE**

The Software Quality Assurance (SQA) Data Management Plan (DMP) presents
a high-level plan for the collection and storage of the various types of
software quality data associated with the Office of Systems Safety and
Mission Assurance (OSSMA) SQA activities. The plan also reflects the
data owner responsible for the collection and maintenance for the
particular data records.

**1.2 SCOPE**

This DMP is to be used by the OSSMA SQA personnel and the supporting
contractor Software Quality Engineers (SQEs). This procedure details the
mechanisms by which documentation shall be identified, released,
maintained, dispositioned, archived, and stored.

**1.3 OBJECTIVES**

The basic objectives of the OSSMA SQA Data Management Plan are as
follows:

-   Implement and maintain a Data Management system for managing both
    general and proprietary documents in electronic or hardcopy format

-   Identify, collect, manage, and archive internal and external data

-   Establish and maintain status records of SQA data management
    activities

-   Provide direct data management support to the SQA organization

**1.4 PLAN MAINTENANCE**

The Data Management Plan will be reviewed and revised as necessary to
reflect changes in Data Management requirements and procedures.

**2.0 [RESPONSIBILITIES]{.underline}**

**2.1 DATA MANAGEMENT**

> The OSSMA SQA organization shall ensure that all data items are
> controlled to meet the requirements of the GSFC Quality Management
> System (QMS). The AMO Lead Software Quality Engineering (LSQE) shall
> be designated to ensure the integrity of the SQA organization's data
> as the acting Document Manager. The LSQE is responsible for oversight
> and coordination of the document control activities. The document
> management activities shall involve, but not be limited to the
> following:

-   Maintenance of the DMP

-   Accessibility to the data repositories (i.e., Software Quality
    Engineering Repository Database (SQERD), Configuration Control
    Management System (CCMS), SQE Folders, hardcopy files, etc.)

-   Authorization of SQA data distribution

-   Reporting on the status of the SQA data management

> The AMO Document Manager shall also act as the CCB Chairman.

**3.0 [DATA MANAGEMENT INDEX]{.underline}**

Section 3.1 contains a master list of the data categories and data items
that will be developed and maintained. The table also describes who is
responsible for the data, when it is collected, the data retention
period, and where it is archived.

1.  **INDEX TABLE**

+----------+-------------+--------+---------+--------------+----------+
| **Data   | **Document  | **O    | *       | **Collected  | **Data** |
| Ca       | Type        | wner** | *Stored | When?**      |          |
| tegory** | (Notes)**   |        | Where?  |              | **Ret    |
|          |             |        | (       |              | ention** |
|          |             |        | Specify |              |          |
|          |             |        | f       |              | **       |
|          |             |        | older/l |              | Period** |
|          |             |        | ocation |              |          |
|          |             |        | in SQA  |              |          |
|          |             |        | rep     |              |          |
|          |             |        | ository |              |          |
|          |             |        | if      |              |          |
|          |             |        | applic  |              |          |
|          |             |        | able)** |              |          |
+----------+-------------+--------+---------+--------------+----------+
| **Acq    |             |        |         |              |          |
| uisition |             |        |         |              |          |
| R        |             |        |         |              |          |
| ecords** |             |        |         |              |          |
+----------+-------------+--------+---------+--------------+----------+
| Service  |             | Code   | VOSSMA  | Bi-annual    | N/A      |
| O        |             | 300    |         |              |          |
| rders/SO |             | Mana   |         |              |          |
| Supp     |             | gement |         |              |          |
| lemental |             |        |         |              |          |
| forms/SO |             |        |         |              |          |
| History  |             |        |         |              |          |
| logs/SQA |             |        |         |              |          |
| Task     |             |        |         |              |          |
| Desc     |             |        |         |              |          |
| riptions |             |        |         |              |          |
+----------+-------------+--------+---------+--------------+----------+
| SO       |             | AMO    | WISP    | Yearly       | N/A      |
| W/Budget |             | Chief  | System  |              |          |
| Pro      |             |        |         |              |          |
| jections |             |        |         |              |          |
+----------+-------------+--------+---------+--------------+----------+
| Work     |             | SQEs   | SQE     | Bi-annual    | N/A      |
| Autho    |             |        | Folder  |              |          |
| rization |             |        |         |              |          |
| Form     |             |        |         |              |          |
+----------+-------------+--------+---------+--------------+----------+
| Project  |             | SQEs   | SQE     | As           | 1 yr     |
| -related |             |        | Desktop | determined   |          |
| email    |             |        |         | necessary    |          |
+----------+-------------+--------+---------+--------------+----------+
| Waiver   |             | Lead   | CCMS    | As submitted | 1 yr     |
| Requests |             | SQE    |         |              |          |
| and      |             |        |         |              |          |
| Waivers  |             |        |         |              |          |
+----------+-------------+--------+---------+--------------+----------+

  --------------- ------------------------- ---------- --------------------- --------------- -----------
  **SQA Reports**                                                                            

  SQ Program      Risks identified within   SQA Lead   Shared Server         As submitted    1 yr
  Risks           the OSSMA Project                                                          

  Project Risks   Formal Risks              SQEs       Project Risk          Monthly updates 1 yr
                  Submitted/Tracked                    Management (RM)                       
                                                       System                                

  SQ Monthly      Power Point Summary of    Lead SQE   Shared Server         Monthly updates 5 yrs
  Report          all SQ Activities                                                          

  Meeting -       CCB's                     Document   Shared Server         As CCB meeting  5 yrs
  Minutes                                   Manager                          is held         

  Meeting -       Minutes and Actions of    SQA Lead   Shared Server         Inputs as       5 yrs
  Minutes         SQA Team                                                   meetings occur  

  Meeting -       Meeting with OSSMA        SQA Lead   Shared Server         Inputs as       5 yrs
  Minutes         Management                                                 meetings occur  

  Weekly SQ       Weekly status to Project  SQEs       SQE Folder            Weekly          5 yrs
  Status          SAM                                                                        

  QTR SQ Status   Quarterly status to       SQEs       SQE Folder            Every 3 months  5 yrs
                  Project SAM                                                                

  **Training                                                                                 
  Material:**                                                                                

  SQ training                               SQEs       Contractor Training   Updated at time 5 yrs
  records                                              Folder                of training     

  SQE Training                              SQEs       SQE Folder            Updated at time 5 yrs
  Log                                                                        of training     

  Metrics                                   SQEs       SQE Folder            Monthly         5 yrs

  Configuration                             CMO        CCMS                  As submitted    5 yrs
  Change Requests                                                                            
  (CCR's)                                                                                    

  Discrepancy                               SQEs       SQERD                 Initiation +    5 yrs
  Requests (DR's)                                                            tracked to      
                                                                             closure         

  **QA                                                                                       
  Artifacts**                                                                                

  SQE Assessment  Reports from process and  SQEs       [SQERD]{.underline}   As conducted    5 yrs
  Reports         product assessments                                                        

  SQ Checklists   Standard checklists for   SQEs       [SQERD]{.underline}   Upon CCB        5 yrs
                  all process and product                                    approval        
                  assessments                                                                

  SQAP            Per project               SQEs       SQE Folder            Upon completion 5 yrs

  Stakeholder     Per project               SQEs       SQE Folder            Upon completion 5 yrs
  Table                                                                                      

  PPQA Audit      External Audit of SQEs to SQA Lead   Shared Server         As conducted    5 yrs
  Report          PPQA                                                                       

  IV&V Reports    Typically distributed     SQEs       SQE Folder            When provided   1 yr
                  from IV&V to the projects                                                  
                  on a monthly basis                                                         

  GSFC NCR                                  SQEs       GPRS                  When provided   5 yrs

  CMMI            Artifacts/PIIDs/working   Lead SQE   Shared Server         As updated      5 yrs
                  shared files                                                               

  SQE Schedule    Schedule/Notes and inputs SQEs       SQE Folder            Updated Monthly 1 yr
                  to schedule in the form                                                    
                  of redlines/emails                                                         

  Document        Draft and released        CMO        CCMS                  As generated    N/A
  Records         versions of deliverable                                                    
                  documents                                                                  
  --------------- ------------------------- ---------- --------------------- --------------- -----------

SQERD Web site address:
[http://sqerd.gsfc.nasa.gov](http://sqerd.gsfc.nasa.gov/)

**3.2 CENTRALIZED CONFIGURATION MANAGEMENT SYSTEM**

> Non-baseline, reference, deliverable documents, and all updates are
> maintained in this database. The database will encompass all documents
> acquired by the library.
>
> All SQEs have access to the library database through the GDMS website.
> The library database enables personnel to locate and retrieve document
> information. However, only the Document Manager has the capability to
> edit and delete entries in the system.

**3.3 PROPRIETARY DATA**

> Some documentation may contain information of a proprietary and/or
> sensitive nature. The document sponsor is responsible for informing
> the Document Manager of any restrictions that may apply to
> distribution. All outside requests for information (not in the public
> domain) should be referred to the Freedom of Information Act.

3.4 PLACING DOCUMENTS IN THE LIBRARY

> Each document placed in the library, regardless of media type, will be
> considered the library's master copy.

**4.0 DOCUMENT CONTROL**

> 4.1 CCB Change Control -- All documents considered for change will be
> submitted to the CCB in accordance with the Code 303 CCB Charter.
>
> 4.2 Document Control -- The types of documents that will be controlled
> by the Code 303 CCB are defined in the Code 300 Software Quality
> Assurance Configuration Management PG.

**APPENDIX A ABBREVIATIONS and Acronyms**

  -----------------------------------------------------------------------
  **Abbreviation/   Definition
  Acronym**         
  ----------------- -----------------------------------------------------
  AMO               Assurance Management Office

  CCB               Configuration Control Board

  CCMS              Centralized Configuration Management System

  CM                Configuration Management

  DM                Document Management

  DMP               Data Management Plan

  GPRS              Goddard Problem Reporting System

  GSFC              Goddard Space Flight Center

  ID                Identification

  IV&V              Independent Verification & Validation

  LSQE              Lead Software Quality Engineer

  NASA              National Aeronautics and Space Administration

  MSR               Monthly Status Report

  OSSMA             Office Of Systems Safety & Mission Assurance

  QTR               Quarterly

  PPQA              Process Product & Quality Assurance

  SAM               Systems Assurance Manager

  SQ                Software Quality

  SQA               Software Quality Assurance

  SQE               Software Quality Engineers

  SQERD             Software Quality Engineering Repository Database

  VOSSMA            Virtual Office of Systems Safety and Mission
                    Assurance

  WISP              Workforce Integrated Strategic Plan

                    

                    

                    
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