6510.1

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CHAPTER 2. REVIEW FOR COMPLETENESS

2-1. PURPOSE. This review is designed to assure that each Grantee

Performance Report submitted contains all of the required forms and

that those forms are internally consistent. The accuracy of the

substantive reviews would be questionable if they were based upon

information reported in the GPR which was incomplete or internally

inconsistent.

2-2. CONDUCTING THE REVIEW. The Area Office shall review each

entitlement Grantee Performance Report for completeness as soon as

possible following receipt, normally within five (5) days. The Area

Office shall review the GPR to assure that it contains all of the

required forms, that each form is internally consistent (for example,

sums total correctly), and that the data presented on related forms

do not conflict. A checklist is included as Exhibit 2 at the end of

this chapter to assist Area Offices in conducting this review of the

entitlement Grantee Performance Reports (HUD-4950.1 through

HUD-4950.10).

2-3. CORRECTING DEFICIENCIES. Deficient GPR\'s should be returned to the

grantee for correction along with an identification of the errors to

be corrected, unless it is determined that the omissions and errors

are such that they can be corrected orally. If a GPR is corrected

orally, the Area Office should enter in the file the following

documentation: (1) the changes made to each form, (2) the date of

the change, and (3) the grantee staff member(s) or official(s)

agreeing to the change. All necessary corrections should be made not

later than thirty (30) days after the original submission of the GPR.

This will allow the Area Office to use the GPR data to identify and

follow-up on apparent performance problems, and to select projects

for on-site monitoring.

2-4. AMENDMENTS TO GPR\'S. Any page of any form which has been amended

by the grantee and resubmitted to HUD should be subjected to the

completeness review again before the substantive reviews are carried

out. When a page to the GPR has been revised or amended, Area Office

shall clearly mark on that page that it has been revised or amended

and the date of the revision.

2-5. SANCTIONS FOR AN INCOMPLETE GPR. If, despite the Area Office\'s

repeated attempts to acquire a complete and accurate GPR, the grantee

has failed to submit a GPR, failed to complete an incomplete GPR, or

failed to correct an erroneous GPR, the Area Office should either

condition the succeeding year\'s grant or make a recommendation to the

Assistant Secretary for Community Planning and Development in

Headquarters for an appropriate adjustment to that grant. Such grant

adjustments and contract conditions are taken pursuant to 24 CFR

570.911(b) and are based upon nonconformance with the requirements of

24 CFR 570.906. Recommendations for grant reductions should be based

upon the seriousness of the nonconformance of the GPR to the

requirements, the grantee\'s willingness to

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2-1

8/81

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6510.1

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correct such deficiencies, and the Area Office\'s administrative

record in dealing with such deficiencies.

2-6. SUBMISSION OF GPR TO HEADQUARTERS. When the Area Office has

received a final corrected copy of the GPR from the grantee, which

meets the completeness screening criteria, one copy of this corrected

document shall be forwarded to Headquarters, CPD, Office of

Evaluation, Program Evaluation Division. The corrected copy of the

GPR shall be forwarded to Headquarters no later than sixty (60) days

after the submission due date to the Area Office. Allowing a greater

period of time, or failing to have GPRs that are properly corrected,

will cause significant delays in meeting the Department\'s program

evaluation and Congressional reporting responsibilities.

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2-2

8/81

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6510.1

Suggested Completeness Screening Exhibit 2

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COVER SHEET (4950.1)

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_

1\. Do items 1. & 2. contain the Name and Address of the

grantee? YES NO

2\. Does item 3. contain the CDBG Number for the last

completed program year? YES NO

3\. Do items 4. & 5. contain a Name and Telephone of a local

official? YES NO

4\. Does item 6. contain the date of the last day of the

last completed CDBG program year? YES NO

5\. CITIZEN PARTICIPATION (CP) COMMENT\'S

Has the grantee completed one of the following? YES NO

a\. Attached written CP comments to the GPR; or

b\. Stated that CP comments had previously

been forwarded to HUD; or

c\. Stated that NO written CP comments were received

during the last CDBG program year.

6\. Does item 10 contain the signature of the chief

executive officer? YES NO

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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1 8/81

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6510.1

Exhibit 2 Suggested Completeness Screening

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PROJECT PROGRESS (HUD-4950.2)

FISCAL YEAR 1979 AND LATER

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

Complete one copy of this checklist for each Project Progress form for
FY

1979 or later for each annual entitlement grant received which has not
been

reported as complete in a previous GPR.

1\. Has each project reported as incomplete in the last GPR

been reported on this Project Progress form? YES NO

2\. Has the current environmental review status been reported

in column (b) for each project? YES NO

3\. For each project reported, has the grantee included

the individual component activities in column (c) of YES NO

the Project Progress form?

4\. Have street addresses been provided for each physical

development component activity (excluding residential YES NO

rehabilitation)?

5\. Has the Total Estimated Cost been entered in column (d)

for each Project and component activity in column (c)? YES NO

6\. For each project and component activity in column (c),

do the financial figures add as follows?: YES NO

column (d) = column (e) + column (f) + column (g)

Total Unliquidated Unobligated

Estimated = Expenditures + Obligations + Balance

Cost

7\. Have products and units of measure, \# of units completed,

and \"Total Projected Units\" been shown in columns (h), YES NO

(i), and (j), respectively, for each activity listed in

in column (c)?

8\. For each product listed in column (h), is the number

shown in column (j) equal to or greater than the number YES NO

shown in column (i)?

\* \* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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8/81 2

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6510.1

Suggested Completeness Screening Exhibit 2

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PROJECT PROGRESS (HUD-4950.2)

FISCAL YEARS 1975-1978

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

Use one copy of this checklist for each Project Progress form for

each FY 1975-1978 entitlement grant received but not previously

reported as complete.

1\. Has each activity reported as incomplete in the last GPR

been reported on this Project Progress form? YES NO

2\. Has the environment review status been shown in column

\(b\) for each activity? YES NO

3\. Have street addresses been provided for each physical

development activity (excluding residential YES NO

rehabilitation)?

4\. Has the Total Estimated Cost been entered in column (d)

for each activity in column (c)? YES NO

5\. For each activity in column (c), do the financial

figures add as follows?: YES NO

column (d) = column (e) + column (f) + column (g)

Total Unliquidated Unobligated

Estimated = Expenditures + Obligations + Balance

Cost

6\. Have products and units of measure, \# of units completed,

and \"Total Projected Units\" been shown in columns (h), YES NO

(i), and (j), respectively, for each activity listed in

column (c)?

7\. Has the number of units completed been shown in column

\(i\) for each product listed in column (h)? YES NO

8\. For each product listed in column (h) is the number shown

in column (j) equal to or greater than the number shown YES NO

in column (i)?

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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3 8/81

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6510.1

Exhibit 2. Suggested Completeness Screening

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STATUS OF FUNDS (HUD-4950.3)

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

1\. Has the Status of Fund information been provided for

each grant not previously reported as complete? YES NO

2\. For each annual grant checked as complete in item 3.,

have all funds reported under Total Estimated Costs YES NO

(column a/e/i) been reported as Expended (column b/f/j)?

3\. For each annual grant, does the amount shown on line 4a

Total Estimated Cost (column a/e/i) equal the sum of YES NO

the Total Estimated Costs reported on the Project

Progress form? (Note, don\'t double count both project

costs and component activity costs reported on the

Project Progress form.)

4\. For lines 4a. through 8., are the following arithmetic

calculations correct?: YES NO

column = column + column + column

(a/e/i) (b/f/j) (c/g/k) (d/h/l)

Total Unliquidated Unobligated

Estimated = Expenditures + Obligations + Balance

Cost

5\. Has the grantee attached a schedule of program income

received during the last program year? Note: a schedule YES NO

is not required if the grantee had no program income.

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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8/81 4

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6510.1

Suggested Completeness Screening Exhibit 2

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AREA BENEFIT (HUD-4950.4)

FISCAL YEARS 1976-1978

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

Complete one copy of this checklist for each annual grant from

Federal Fiscal Years 1975-1978.

1\. Has the number and name of each activity shown on the

Project Progress sheet been listed in columns (a) and YES NO

\(b\) of the Area Benefit form (HUD-4950.4)?

2\. For each activity listed in column (b), has the grantee

completed columns (f) through (j)?

OR

YES NO

Has the grantee listed that activity as:

a\. a direct benefit activity;

b\. a citywide activity;

c\. an economic development activity; or

d\. an architectural barrier removal activity?

3\. For each activity listed, does the sum of the percentages

in columns (f) through (j) equal 100%? YES NO

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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5 8/81

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6510.1

Exhibit 2 Suggested Completeness Screening

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AREA BENEFIT (HUD 4950.4)

FISCAL YEAR 1979 AND LATER

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

Complete one copy of this checklist for each annual grant from

Federal Fiscal Years 1979 and later.

1\. Has the number and name of each project shown on the

Project Progress sheet been listed in columns (a) and YES NO

\(b\) on the Area Benefit form (HUD-4950.4)?

2\. For each project listed in column (b), has the grantee

identified the subparagraph of Section 570.302 under YES NO

which that project qualifies under the \"Maximum Feasible

Priority\" criteria?

3\. For any project for which the grantee has not provided

data in columns (d) through (j), has the grantee listed

that project as: YES NO

a\. a direct benefit project,

b\. a citywide or countywide project,

c\. an economic development project principally benefitting

low- and moderate-income households; or

d\. an architectural barrier removal project.

FOR EACH PROJECT NOT QUALIFIED IN 3. ABOVE:

4\. Has the grantee completed columns (d) through (j)?

YES NO

5\. Is the percentage in column (d) greater than the

percentage in column (e)? YES NO

6\. Does the sum of the percentages in columns (f) through

equal 100%? YES NO

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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8/81 6

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6510.1

Suggested Completeness Screening Exhibit 2

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DIRECT BENEFIT (HUD 4950.5)

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

1\. Has the grantee listed the project number and name

columns (a) and (b) for each project identified as a YES No

Direct Benefit Project on the Area Benefit form (b)?

2\. For non direct benefit projects listed on the Area

Benefit form, has the grantee identified all obvious

or known direct benefit component activities carried YES NO

out within such projects?

3\. For each direct benefit activity listed in column (b),

has the grantee completed columns (c) through (k)? YES NO

4\. For each activity listed in column (b), the percentage in

column (e) is less than the percentage in column (d)? YES NO

5\. For each activity listed in column (b), the sum of the

percentage in columns (f) through (j) equals 100%? YES NO

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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7 8/81

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6510.1

Exhibit 2 Suggested Completeness Screening

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HOUSING ASSISTANCE PERFORMANCE - PART I (FORM 4950.6)

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

The Housing Assistance Performance - Part I form should be reviewed for

completeness to determine whether all arithmetic calculations are
correct.

1\. ARITHMETIC CALCULATIONS

Are the arithmetical calculations correct so that the

following are true?: YES NO

A. Additions of Figures In Individual Lines

For each column (a) through (h), the following should be correct:

1\. Homeowners: OK

\_\_\_

a\. line 2 = lines 3 + 4 /\_\_/

\_\_\_

b\. line 5 = lines 6 + 7 + 8 /\_\_/

\_\_\_

c\. line 1 = lines 2 + 5 /\_\_/

2\. Renters:

\_\_\_

a\. line 11 = lines 12 + 13 /\_\_/

\_\_\_

b\. line 14 = lines 15 + 16 /\_\_/

\_\_\_

c\. line 19 = lines 20 + 21 /\_\_/

\_\_\_

d\. line 17 = lines 18 + 19 + 22 /\_\_/

\_\_\_

e\. line 24 = lines 25 + 26 /\_\_/

\_\_\_

f\. line 23 = lines 24 + 27 /\_\_/

\_\_\_

g\. line 10 = lines 11 + 14 + 17 /\_\_/

B. Additions of Figures in Columns

For each completed line, the following should be correct:

\_\_\_

a\. column (a) = columns c + e + g /\_\_/

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8/81 8

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6510.1

Suggested Completeness Screening Exhibit 2

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HOUSING ASSISTANCE PERFORMANCE - PART I, cont.

OK

\_\_\_

b\. column (b) = columns (d) + (f) + (h) /\_\_/

line 9, column (e) = line 1, column (e) \_\_\_

line 1, column (a) /\_\_/

line 1, column (g) \_\_\_

d\. line 9, column (g) = line, column (a) /\_\_/

e\. line 28, column (e) = line 10 column (c) \_\_\_

line 10 column (a) /\_\_/

f\. line 28, column (e) = line 10, column (e) \_\_\_

line 10, column (a) /\_\_/

g\. line 28, column (g) = line 10, column (g) \_\_\_

line 10, column (a) /\_\_/

II\. ADDITIONAL CHECKS FOR INTERNAL CONSISTENCY

For each line is:

\_\_\_

a\. Column (b) = column (a)? /\_\_/

\_\_\_

b\. Column (d) = column (c)? /\_\_/

\_\_\_

c\. Column (f) = column (e)? /\_\_/

\_\_\_

d\. Column (h) = column (g)? /\_\_/

III\. Has the grantee attached a narrative of steps

taken to achieve its HAP goals, short of firm

financial commitment of units? YES NO

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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6510.1

Exhibit 2 Suggested Completeness Screening

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HOUSING ASSISTANCE PERFORMANCE - PART II (HUD 4950.7)

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

1\. Has the grantee entered on this form each HUD assisted

housing project which received a firm financial commitment

since 1975, and which has not been previously reported

on this form in a previous GPR as having either begun

construction or lost its firm financial commitment. YES NO

(Note, to verify this item check both the last completed

GPR and the Housing Production Reports in the Area Office.)

2\. For each project has the grantee completed each

of the following: YES NO

OK

\_\_\_

column a: Project Number /\_\_/

\_\_\_

column b: Project Name /\_\_/

\_\_\_

column c: Census Tract Number /\_\_/

\_\_\_

column d: i. Total Number of assisted units /\_\_/

ii\. \# of assisted units by household type \_\_\_

(E = Elderly, S = Small Family, & /\_\_/

L = Large Family)

column e: The month and year of HUD\'s firm \_\_\_

financial commitment. /\_\_/

3\. For each assisted housing project in which more than 18

months has elapsed from the date of the GPR, has the

grantee completed either column (f) or column (g) or

provided a narrative description describing the reasons

for the delay? YES NO

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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8/81 10

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6510.1

Suggested Completeness Screening Exhibit 2

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HOUSING OPPORTUNITIES - PART I

HUD FORM 4950.8

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

1\. Has the grantee described in item 3 the actions taken

in the last CD program year to further fair housing? YES NO

2\. Has the grantee described in item 3. the results of

the actions taken to affirmatively further fair

housing? YES NO

3\. Has the grantee described in item 4. specific actions

it has taken in the last CD program year to increase YES NO

housing opportunities for lower-income persons?

\* \* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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11 8/81

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6510.1

Exhibit 2 Suggested Completeness Screening

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HOUSING OPPORTUNITIES - PART II

HUD FORM 4950.9

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

1\. Has the grantee completed a separate Housing

Opportunities Part H forms for each housing

program which provided assistance in the grantee\'s

jurisdiction during the last CD program year? YES NO

(Note that the name of each housing program should

be entered in item 3.)

2\. For each completed form, has the grantee provided

census tract numbers? YES NO

3\. Opposite each census tract number, has the grantee

identified the number of households receiving

assistance in columns (b) through (p)? (Note, each

line should be completed for each household type YES NO

and racial or ethnic group.)

4\. For each column (b) through (p), has the grantee

provided the correct arithmetic Total for the

column? YES NO

5\. For each completed form, has the grantee provided

the number of \"female headed households\" for each

household type? YES NO

\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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6510.1

Suggested Completeness Screening Exhibit 2

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DISPLACEMENT (HUD 4950.10)

Grantee:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Reviewer:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:\_\_\_\_\_\_\_

Complete this review if the grantee shows on the form that displacement
has

occurred or if you know that activities causing displacement have
occurred

during the last completed program year.

1\. If the grantee has completed the Displacement form,

has the grantee attached a narrative of the actions

it has taken to mitigate any adverse effects? YES NO

2\. Has the grantee provided census tract numbers in

column (a)? YES NO

3\. For each column (b) through (s), has the grantee

provided the correct arithmetic Total at the bottom

of each column? YES NO

CHECKS FOR INTERNAL CONSISTENCY: Review the \"TOTALS\" line only

4\. Are each of the following correct?:

YES NO

OK

a\. WHITE, not Hispanic origin \_\_\_

Totals line: column (b) = columns (h) + (n) /\_\_/

b\. BLACK, not Hispanic origin \_\_\_

Totals line: column (c) = columns (i) + (o) /\_\_/

c\. AMERICAN INDIAN or ALASKAN NATIVE \_\_\_

Totals line: column (d) = columns (j) + (p) /\_\_/

d\. HISPANIC \_\_\_

Totals line: column (e) = columns (k) + (q) /\_\_/

e\. ASIAN or PACIFIC ISLANDER \_\_\_

Totals line: column (f) = columns (1) + (r) /\_\_/

d\. FEMALE HEADED HOUSEHOLD \_\_\_

Totals line: column (g) = columns (m) + (s) /\_\_/

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6510.1

Exhibit 2 Suggested Completeness Screening

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\* \* \* \* \* \* \* \* \* \*

Provide details for all NO answers above.

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