1.  [HOW DO I ACCESS THE FOIS -- DIRECTORIES & LISTINGS MODULE?](#Q1)

2.  [WHAT DOES THE PAGE LOOK LIKE?](#Q2)

3.  [HOW IS THE PAGE FORMATTED?](#Q3)

4.  [HOW DO I ADD A NEW ITEM TO THE LIST?](#Q4)

5.  [HOW DO I ADD BIO INFORMATION?](#Q5)

6.  [HOW DO I ADD/UPDATE TITLE FOOTNOTE?](#Q6)

7.  [HOW DO I UPDATE AN EXISTING ITEM?](#Q7)

8.  [HOW DO I CHANGE BIO INFORMATION?](#Q8)

9.  [HOW DO I INDICATE THAT A PERSON IS (ACTING) IN A POSITION?](#Q20)

10. [HOW DO I DELETE AN ITEM?](#Q9)

11. [WHAT SPECIAL FORMATTING CAN BE DONE FOR A LINE ITEM?](#Q10)

12. [WHAT IS THE WARNING MESSAGE?](#Q11)

13. [HOW DO I UNDO CHANGES?](#Q12)

14. [HOW DO I PREVIEW CHANGES ON THE WEB?](#Q13)

15. [HOW DO I UPDATE OFFICE INFORMATION?](#Q14)

16. [HOW DO I ADD OFFICE FOOTNOTE?](#Q15)

17. [HOW DO I UPDATE OFFICE FOOTNOTE?](#Q16)

18. [WHAT ARE THE LINKS LOCATED ON THE PAGE?](#Q17)

19. [WHAT ARE THE SMALL TEXT LINKS FOUND IN THE UPPER RIGHT HAND CORNER
    OF THE PAGE?](#Q18)

20. [WHAT ARE THE LINKS FOUND AT THE BOTTOM OF THE PAGE?](#Q19)

**1.**[]{#Q1 .anchor} **[HOW DO I ACCESS THE FOIS -- DIRECTORIES &
LISTINGS MODULE?]{.underline}**

 

The FOIS- Directories & Listings module provides authorized users the
ability to maintain their office's Organization information.
Organization information maintained through FOIS is displayed on various
web-sites and should be kept current at all times. Authorized users can
make the following types of changes: add Position Titles to the list,
delete Position Titles from the list, change who occupies a position on
the list, add or update a contact person's bio, perform simple
formatting, update office information, add or update position contact
footnotes and add or update office footnotes.\
\
Each office is responsible for maintaining their Organization's
information. See the *Key Field Directory Point of Contact List* for the
list of designated users.

**To Access the FOIS -- Directories & Listings module follow the below
steps:**

(1) Access the User Profile and Access Control System (UPACS)

(2) Enter your UPACS User-ID and Password and press the "Login" button

(3) Select the "[FOIS - FWHA Organization Information
    System]{.underline}" link

(4) Select the "Directories & Listings" menu item

(5) Select the applicable Directory listing for updates

**2.**[]{#Q2 .anchor} **[WHAT DOES THE PAGE LOOK LIKE?]{.underline}**

 

![](media/image1.jpeg){width="5.874305555555556in"
height="4.021527777777778in"}

Figure 1 -- A screen shot of the Federal-aid Division Offices page

![](media/image2.jpeg){width="5.874305555555556in"
height="3.2708333333333335in"}

Figure 2 -- A screenshot noting the continuation of the Federal-aid
Division Offices page

  

**3.**[]{#Q3 .anchor} **[HOW IS THE PAGE FORMATTED?]{.underline}**

 

This page displays each office as one block of information. The
following features allow the user to navigate through the data they are
allowed to update.\
\
**Information Found In A Block Of Data**\
The block contains the following six columns:

> **Select** - Clicking this radio button activates this position
> contact so that the links found above the block work with this line of
> information.
>
> **Routing Symbol** - This column show the Routing Symbol for the line.
>
> **Title/Program Area** - This column lists the title or program area
> of the position.
>
> **Contact Name** - This column lists name of the contact person (if
> any) assigned to this position.
>
> **Telephone** - This column lists the telephone number for the
> position. If a contact person is assigned to this position, the
> contact person\'s telephone number is displayed from the person's
> UPACS profile record.
>
> **Fax Number** - This column list the fax number for the position. If
> a contact person is assigned to this position, the contact person's
> fax number is displayed from the person's UPACS profile record.

**Selecting a Specific Office**\
Users can quickly navigate to a specific office by using the "Select"
feature located in the upper left corner of the page.\
\
**Up and Down Arrows**\
Before and after the block name, there is an up and down arrow. These
arrows will move you up and down one block at a time.

**4.**[]{#Q4 .anchor} **[HOW DO I ADD A NEW ITEM TO THE
LIST?]{.underline}**

 

**Insert An Empty Row In The Block**

To add a new position to the list, click the \"Select\" radio button on
the item right above where you want to add the new item. Then click the
\"Add\" link. This will add an empty row below the currently selected
item.\
\
To add a new position as the first item in the list, click the \"Add\"
link without selecting the \"Select\" radio button. The system will
display a popup message that states that the system will create an empty
new position as the first item in the list. Clicking on \"Ok\" button
will refresh the page with a new empty position in the first row of the
selected block.\
\
**Assign A Routing Symbol**

Select a valid routing symbol by clicking the \"Assign\" link. This will
display the \"FOIS - Select Routing Symbol Page\" where you will select
a valid entry. If you cannot find the correct symbol, you will need to
contact the system owner for FOIS Directories and Listings to have the
selection added to FOIS.\
\
**Assign A New Position Title**

Select a new valid position title by clicking the \"Assign New
Position\" link. This will display the \"FOIS- Title Search Page\" where
you will select a valid entry. If you cannot find the correct title, you
will need to contact the system owner for FOIS Directories and Listings
to have the selection added to FOIS.\
\
**Select The Contact Person Who Occupies The Position**

Next, you will need to select the person who occupies the position by
clicking the link. This will display the \"FOIS- Employee Search\" page
where you can search User Profile and Access Control System (UPACS) for
the name of the person or you can make the position \"Vacant\". The
person you want must be a valid UPACS user. If you cannot find their
name, you will need to have your local UPACS Administrator add the
person to UPACS before you can enter their name.\
\
Once you select the person who will be filling the position, the phone
number, fax number and address will be pulled in from UPACS. If the
selected individual has more than one phone number in UPACS, you will be
able to select the number you wish to publish.\
\
**Make A Contact Person Display As \"Vacant\"**

To make a contact \"Vacant\", click the \"Unassigned\" link and the
\"FOIS- Employee Search\" page will be displayed where you can search
the UPACS for the name of the person or you can make the position
\"Vacant\".\
\
Selecting \"Vacant\" or leaving the contact \"Unassigned\" will affect
how the contact for a that position will be displayed on the Web page.
If a position is \"Vacant\", the contact name will be displayed as
\"Vacant\". If a position is \"Unassigned\", the contact name will be
blank.\
\
**Show Address/Hide Address**

If the address of the position contact is to be displayed on the
applicable Directories & Listings the web page, click on the \"Show
Address\" link next to the contact name. If the address is not to be
displayed, click on the \"Hide Address\" link.\
\
**Save Your Additions**

Once you have finished, click the "Save" link to save your changes.

**5.**[]{#Q5 .anchor} **[HOW DO I ADD BIO INFORMATION?]{.underline}**

 

To add Bio information for a person, click the \"Select\" radio button
to the left of the name. Then click the \"Bio\" link. This will display
the \"FOIS - Employee Bio\" page where you can enter or update Bio
information.

**6.**[]{#Q6 .anchor} **[HOW DO I ADD/UPDATE TITLE
FOOTNOTE?]{.underline}**

 

To add/update a Footnote for a title, click the \"Select\" radio button
to the left of the name. Then click the link. This will display the
\"FOIS - Footnote Maintenance\" page where you can enter or update Title
footnote.\
\
Save your changes by clicking on \"Save\" link.

**7.**[]{#Q7 .anchor} **[HOW DO I UPDATE AN EXISTING
ITEM?]{.underline}**

 

The Routing Symbol, Title, Contact and Telephone number are all links
that can be clicked in order to change the stored information. When
clicked on any of the item's links, that particular row is selected
automatically. To update the Bio information for a contact, select the
row and click on \"Bio\" link.

**Change The Routing Symbol**

To change the assigned routing symbol, click the current one and the
\"FOIS- Select Routing Symbol Page\" will be displayed where you will
select a different entry. If you cannot find the correct symbol, you
will need to contact the system owner for FOIS Directories and Listings
to have the selection added to FOIS.\
\
**Change The Position Title**

To change the position title, click the current one and the \"FOIS-
Title Search\" page will be displayed where you will select a different
entry. If you cannot find the correct title, you will need to contact
the system owner for FOIS Directories and Listings to have the selection
added to FOIS.\
\
**Change The Contact Person Who Occupies The Position**

To change the contact person, click the current one and the \"FOIS-
Employee Search\" page will be displayed where you can search the UPACS
for the name of the person or you can make the position \"Vacant or
Unassigned\".\
\
The person you want must be a valid UPACS user. If you cannot find their
name, you will need to have your local UPACS Administrator add the
contact person to UPACS before you can enter their name.\
\
Once you select the contact person who will be filling the position, the
new phone number, fax number and address will be pulled in from UPACS.
If the selected individual has more than one phone number in UPACS, you
will be able to select the number you wish to publish.\
\
If you know that the phone number, fax number or address is incorrect,
your local UPACS Administrator will need to correct the information in
UPACS. Once corrected in UPACS it will show correctly in FOIS and on the
web.\
\
If you make the contact person \"Vacant or Unassigned\", you will be
able to key information in the phone number, fax number fields. Click on
\"Show Address\" link to enter the address.\
\
**Make the Contact Person \"Vacant or Unassigned\"**

To make a contact \"Vacant or Unassigned\", click the current one and
the \"FOIS- Employee Search\" page will be displayed where you can
search the UPACS for the name of the person or you can make the position
\"Vacant or Unassigned\".\
\
Selecting \"Vacant or Unassigned\", will affect how the contact for a
certain position will be displayed on the Web page. If a position is
\"Vacant\", the contact name will be displayed as \"Vacant\". If a
position is \"Unassigned\", the contact name will be blank.\
\
**Show Address/Hide Address**

If the address of the position contact is to be displayed on the
applicable Directories & Listings the web page, click on the \"Show
Address\" link next to the contact name. If the address is not to be
displayed, click on the \"Hide Address\" link.\
\
**Save Your Changes**

Once you have finished, click the link to save the information.

**8.**[]{#Q8 .anchor} **[HOW DO I CHANGE BIO INFORMATION?]{.underline}**

 

To update Bio information for a person, click the \"Select\" radio
button to the left of the name. Then click the \"Bio\" link. This will
display the \"FOIS - Employee Bio\" page where you can enter or update
Bio information.\
\
Remember to save your changes before going to a different block of
information.

**9.** []{#Q20 .anchor}**[HOW DO I INDICATE THAT A PERSON IS (ACTING) IN
A POSITION?]{.underline}**

 

To indicate that a person is "Acting" in a position, click the "Select"
radio button to the left of the name. Next, click the corresponding
"Bio" link which will display the "FOIS -- Employee Bio" page. Select
the "Acting" checkbox then and select the "save" link to save the
changes.

**10.**[]{#Q9 .anchor} **[HOW DO I DELETE AN ITEM?]{.underline}**

 

To delete an item, click the \"Select\" radio button to the left of the
item. Then click the \"delete\" link. Remember to save your changes
before going to a different block of information.

**11.**[]{#Q10 .anchor} **[WHAT SPECIAL FORMATTING CAN BE DONE FOR A
LINE ITEM?]{.underline}**

 

Whether to indent or bold an item depends on how it is to be displayed.
You should keep the same type of look and feel for the position that you
are updating that goes along with how that position level is indented or
bolded in your block. An example: The head of the office, like the
Associate Administrators or Office Directors all should have their items
bolded and should be in the left most position as far as indenting goes.
Other positions should be indented once to the right and not be bolded.
In addition, if the item is in the wrong place, you can move it up or
down the list.

**To Bold An Item**

To bold an item, click the \"Select\" radio button to the left of the
item. Then click the \"bold\" link.\
\
**To Indent An Item**

To indent an item, click the \"Select\" radio button to the left of the
item. Then click the \"Right\" link. This will move the item to the
right. If you need to move the item back to the left, click the \"Left\"
link.\
\
**To Move An Item Up Or Down The List**

To move an item, click the \"Select\" radio button to the left of the
item. Then click the \"Up\" link to move the item up in the list. Click
the \"down\" link, if you need to move the item down.\
\
**Save The Format Changes**

Remember to save your changes before going to a different block of
information.

**12.**[]{#Q11 .anchor} **[WHAT IS THE WARNING MESSAGE?]{.underline}**

 

If you make changes within a block of data, you must save those changes
before moving to another block of data to make additional changes. If
you don't, you will get a warning message. This message also appears
when a row is not selected and links such as \"Bio\", \"Footnote\",
\"Delete\" except \"Add\" are clicked.

**13.**[]{#Q12 .anchor} **[HOW DO I UNDO CHANGES?]{.underline}**

 

You can undo any changes you make to a block of data. Clicking the
\"Undo\" link backs out the changes to the last time you clicked the
\"Save\" link.

**14.**[]{#Q13 .anchor} **[HOW DO I PREVIEW CHANGES ON THE
WEB?]{.underline}**

 

To look at how the changes you have saved look on the web pages, click
the \"Print\" link. This will display the information in the Web format
so you know that your changes were entered correctly.

 **15.**[]{#Q14 .anchor} **[HOW DO I UPDATE OFFICE
INFORMATION?]{.underline}**

 

Clicking the \"Update Office Information\" link next to the office will
display the \"FOIS - Update Office Information\" page where you can
update this information.\
\
Save your changes by clicking on \"Save\" link.

**16.**[]{#Q15 .anchor} **[HOW DO I ADD OFFICE FOOTNOTE?]{.underline}**

 

Clicking on the \"Add\" link at the bottom of the block will display the
\"FOIS - Footnote Maintenance\" page where you can enter this
information.\
\
Save your changes by clicking on \"Save\" link.

**17.**[]{#Q16 .anchor} **[HOW DO I UPDATE OFFICE
FOOTNOTE?]{.underline}**

Clicking on the \"Update\" link at the bottom of the block will display
\"FOIS-Footnote Maintenance\" page where you can update this
information.\
\
Save your changes by clicking on \"Save\" link.

**18.**[]{#Q17 .anchor} **[WHAT ARE THE LINKS LOCATED ON THE
PAGE?]{.underline}**

 

The following links are found on this page:

**Links Found Within A Block Of Data**

**Routing Symbol** - The column lists routing symbols and clicking this
link displays the \"FOIS - Select A Routing Symbol\" page where you can
update this information.\
\
**Title** - Clicking this link displays the \"FOIS - Title Search\" page
where you can change the title of the position.\
\
**Contact** - Clicking this link displays the \"FOIS - Employee Search\"
page where you can change the contact person or make this position
\"Vacant\" or \"unassigned\".\
\
**Show Address/Hide Address** - You can see either \"Show Address\" or
\"Hide Address\" links at a time. Clicking on link displays the address
of the contact. If the contact is Unassigned or Vacant, you can enter or
update the address.\
\
Clicking on \"Show Address\" link displays the contact address. Clicking
on \"Hide Address\" hides the contact address.\
\
**Telephone** - Clicking this link refreshes the page and depending on
the contact information, displays the telephone details. If the position
is an assigned position, the telephone numbers, if any of the contact
person is displayed as a drop down to be selected. If the position
selected is an unassigned or vacant position, the old telephone number
is displayed in a text field to be modified.

**Links Found At The Top Of Each Block Of Data**\
\
On the top right corner of the block, there is a list of icons that
provides users with the following functionalities:

**Footnote** - To add Footnote for a title/position or to update
existing Footnote, click the \"Select\" radio button to the left of the
item and then click on this icon. The \"FOIS - Footnote Maintenance\"
page will be displayed where the footnote can be updated or added.\
\
**Bio** - To add Biographical date for a contact or to update existing
Bio data, click the \"Select\" radio button to the left of the item and
then click on this icon. The \"FOIS - Employee Bio\" page will be
displayed where the contacts bio information can be updated or added. If
the position is vacant, a message \"The selected position is vacant\" is
displayed to the user.\
\
**Save** - Clicking on this icon will save the changes that have been
made to this office or group. This icon is only available when there is
a change to this block.\
\
**Undo** - Clicking on this icon will take out the last set of changes
performed back to the last \"Save\". This link is only available when a
row or line item is changed in the selected block.\
\
**Add** - Clicking on this icon will allow the user to add a new line of
data to the organization. If a row or radio button is not selected and
\"Add\" link is clicked, a pop up message appears, indicating a new row
will be added at the beginning of the list of line items. If a radio
button is selected and "Add" link clicked, an empty row is introduced
above the selected row.\
\
**Delete** - Clicking on this icon will delete the currently selected
position contact from the list.\
\
**Bold** - Clicking on this icon will display the currently selected
position contact as bold. If the position contact is already bold, it
will un-bold it.\
\
**Down** - Clicking on this icon will move the currently selected
position contact down one position in the list.\
\
**Up** - Clicking on this icon will move the currently selected position
contact up one position in the list.\
\
**Left** - Clicking on this icon will move the currently selected
position contact to the left.\
\
**Right** - Clicking on this icon will move the currently selected
position contact to the right.\
\
**Print** - Clicking on this icon will generate a printer friendly page
of the Administrative Service Team listing. Viewing this on-line allows
you to see what your changes look like on the Web.\
\
**Help** - Clicking on this icon will display the help text.

**Links Found At The Bottom Of Each Block Of Data**\
\
On the bottom right corner of each block, there is a \"Add\" or
\"Update\" link for Office Footnote.\
\
To add/update Footnote for the Office, click on \"Add\" or \"Update\"
link. The \"FOIS - Footnote Maintenance\" page will be displayed where
the footnote can be added or updated.\
\
**Update Office Link**

This link is found to the right of each organization and displays the
\"FOIS - Update Office Information\" page where you can update office
information.\
\
**Go To Link**

Go To: Directories & Listings - Returns you to the FOIS - Directories &
Listing Page.

 **19.**[]{#Q18 .anchor} **[WHAT ARE THE SMALL TEXT LINKS FOUND IN THE
UPPER RIGHT HAND CORNER OF THE PAGE?]{.underline}**

 

The following four links are found at the top right hand corner of the
screen:

 

**Help**-   This link displays a window with instruction on using the
page you are viewing.

**Home**-   This link returns to the FOIS Home Page.

**Feedback**-   This link displays a page where you can send comments
back to the FOIS System Owner.

**Exit**-   This link exits the FOIS system and takes you back to the
\"FHWA Information Systems\".

**20.**[]{#Q19 .anchor} **[WHAT ARE THE LINKS FOUND AT THE BOTTOM OF THE
PAGE?]{.underline}**

   

The following three links are found at the bottom of the screen:

   

**FHWA Home**-   This link returns to the FHWA staffnet page.

**Feedback**-   This link displays a page where you can send comments
back to the FOIS System Owner.

**Exit**-   This link exits the FOIS system and takes you back to the
\"FHWA Information Systems\".