1037.0 Purpose

This chapter establishes policy, and standards and procedures for
Bonneville Power Administration (BPA) executive, manager, and employee
offices or workstations, general workspace environment, and furniture
allocation and acquisition. The policy and standards maximizes the
effective and efficient use of space in all BPA occupied buildings. The
policy and standards apply to all BPA employees and contractors.

1037.1 Definitions

A.  **Furniture**

    1.  Systems furniture consists of interconnecting furniture and
        panel components with painted metal, plastic, or fabric-covered
        construction.

    2.  Executive furniture is constructed of hardwood, wood veneer, or
        quality laminate with like cabinetry finish.

    3.  Storage furniture is free-standing units such as bookshelves,
        credenzas, cabinets or mobile pedestals, and may consist of wood
        or metal.

        **B. Seating** consists of task, side and conference room
        chairs.

        **C. Space allocation** is the square footage provided for a BPA
        employee or contractor workspace or office area.

        1037.2 Policy

BPA Space Management is accountable to design, allocate, and maintain
space usage based on 41 C.F.R. §§ 102-79, Assignment and Utilization of
Space**.**

**A. Space allocation** standards, workstation layout standards, and
furniture standards apply to office spaces at commercial sites and
BPA-owned facilities. Space Management will determine specific workspace
designs, within the range of the recommended standards and building
limitations. Allocations are intended to be consistent within the
designated maximum limits that normally apply and will adhere to safety
requirements and take into consideration site-specific variables (e.g.,
posts and pillars).

**B. Any deviation** from BPA's set space allocation standards and/or
workstation layout standards must be reasonable, cost-effective, and
necessary. Deviations require the requesting organization's
justification and managerial approval, along with Space Management
manager approval. Deviations may include medical accommodation, and
accommodations due to physical limitations or disability that cannot be
accomplished within the space and layout standards.

**1037.3 RESPONSIBILITIES**

**A. Performance Managers**, or support personnel acting on managements'
behalf, are responsible for approving and requesting space management
services.

**B. Safety Office,** Space Management, or any BPA or contractor
manager, may require the removal of unauthorized furniture or
furnishings, in accordance with, and subject to, these responsibilities
and procedural guidelines.

**C. Space Management** is responsible for providing a safe physical
environment from the standpoint of space and furniture for all employees
and contractors. Space Management will oversee the application and
implementation of the space allocation and workstation layout standards;
as well as the standards, procurement, and installation of
Government-provided furniture at BPA worksites. Personal furniture is
not permitted. The Space Management manager will approve or disapprove
requests for deviations from the space allocation and/or workstation
layout standards.

**D. BPA Reasonable Accommodation** Program Coordinator works with Space
Management to address any office, workstation, and/or furniture needs
associated with a reasonable accommodation situation.

**E. Contractor Managers** are responsible for providing any ergonomic
assessments and resulting recommended furniture for their employees. BPA
approval is required prior to bringing any contractor provided furniture
to the worksite.

1037.4 ProcedureS

(See pages 3 through 5 - Standards for Space Allocations and Standards
for Workstation Layout)

**A.** **Requests** for space and/or furniture (in accordance with the
standards) are coordinated and submitted through the appropriate
performance manager to Space Management.

**B. Deviations** from the standard space allocation or standard
workstation layout are submitted to Space Management with a
justification and approval from the performance manager. The Space
Management manager approves or disapproves the deviation and
communicates the decision to the performance manager.

**C. Ergonomic** requests for assessments for BPA employees are
coordinated and submitted through the appropriate performance manager to
Space Management. Assessments are scheduled with managerial approval.
All ergonomic assessment recommendations will be implemented. Existing
ergonomic assessment recommendations on file will be applied to an
employee's new workstation, if they are subsequently moved. (See also,
*BPA Manual Chapter 183*, Ergonomic Program).

1037.5 References

A.  **Federal Property Management Regulations System (FMPR), 41 C.F.R.,
    102-79,** Assignment and Utilization of Space:
    <http://www.access.gpo.gov/nara/cfr/waisidx_01/41cfr102-79_01.html>

    **B. Safety and Health Program Handbook**:
    <http://webip1/ebr/safety/dsftybook.htm> (Scroll down to Section B,
    Ergonomics, Chapter 16.)

    **C.** **BPA Manual Chapter 183**, Ergonomic Program:
    <http://bpaweb/sites/BPMAN/default.aspx>

    **TABLE: STANDARDS FOR SPACE ALLOCATIONS**

+-------------------------------------------------+--------------------+
| ###  Position                                   | **Maximum Space**  |
|                                                 |                    |
|                                                 | **Allocated**      |
+-------------------------------------------------+--------------------+
| **Open Workstation Standards**                  |                    |
+-------------------------------------------------+--------------------+
| GS-4 thru GS-14 Non-Managerial Positions        | 72 sq. ft.         |
|                                                 |                    |
| Contractors, Students, Volunteers, Visitors     |                    |
+-------------------------------------------------+--------------------+
| GS-4 thru GS-14 Non-Managerial positions; all   | 90 sq. ft.         |
| classifications, with a                         |                    |
|                                                 |                    |
| drafting table as approved by Performance       |                    |
| Manager                                         |                    |
+-------------------------------------------------+--------------------+
| GS-12 thru GS-14 Performance Managers           | 108 sq. ft.        |
|                                                 |                    |
| GS-14 thru GS-15 Core Customer Account          |                    |
| Executives                                      |                    |
|                                                 |                    |
| GS-15 Senior Level Non-Managerial Positions     |                    |
+-------------------------------------------------+--------------------+
| Schedulers/Traders                              | 48 sq. ft.         |
+-------------------------------------------------+--------------------+
| **Enclosed Office Standards**                   |                    |
+-------------------------------------------------+--------------------+
| Attorney Advisers                               | 120 sq. ft.        |
|                                                 |                    |
| (108 sq. ft. workstation, if enclosed office    |                    |
| not available)                                  |                    |
+-------------------------------------------------+--------------------+
| GS-15 Senior Level Performance Managers         | 200 sq. ft.        |
|                                                 |                    |
| (144 sq. ft. workstation, if enclosed office    |                    |
| not available)                                  |                    |
+-------------------------------------------------+--------------------+
| Senior Vice Presidents, Executive Vice          | 260 sq. ft.        |
| Presidents and                                  |                    |
|                                                 |                    |
| Vice Presidents                                 |                    |
+-------------------------------------------------+--------------------+
| Administrator/Chief Executive Officer           | 400 sq. ft.        |
|                                                 |                    |
| Deputy Administrator                            |                    |
|                                                 |                    |
| Chief Operating Officer                         |                    |
+-------------------------------------------------+--------------------+
| **Other**                                       |                    |
+-------------------------------------------------+--------------------+
| Executive Secretaries                           | Open space         |
+-------------------------------------------------+--------------------+

**STANDARDS FOR WORKSTATION LAYOUT**

72 sq. ft. workstation

+------------------------+-----------------------+---------------------+
| **Fixed Components**   | **Flexible            | **Employee          |
|                        | Components**          | Options**           |
+------------------------+-----------------------+---------------------+
| Work Surfaces:         | Task Chair Placement: | Select two items    |
|                        |                       | max from list:      |
| Configured in a        | Employee Has 3        |                     |
| Standard L-Shape **See | Location Choices      | 1.  Storage         |
| Figure 1**             | **See Figure 2**      |     Cabinets:       |
|                        |                       |                     |
|                        |                       |     (2 Drawer, 4    |
|                        |                       |     Drawer,         |
|                        |                       |     Bookcase or     |
|                        |                       |     Combo)          |
|                        |                       |                     |
|                        |                       | 2.  Small Table     |
|                        |                       |                     |
|                        |                       | 3.  Guest Chair     |
+------------------------+-----------------------+---------------------+
| Overhead Storage:      | Keyboard Mechanism:   |                     |
|                        |                       |                     |
| 1 Binder Bin, 1 Shelf  | Optional Based on     |                     |
|                        | Preference            |                     |
| 2 Tack Boards          |                       |                     |
+------------------------+-----------------------+---------------------+
| Seating:               | 2 Pedestal Files:     | Additional Binder   |
|                        |                       | Bin                 |
| 1 Task Chair, 1 Guest  | 1 Box/File, 1         |                     |
| Chair                  | File/File             |                     |
+------------------------+-----------------------+---------------------+
| Access Hole Location   | See Figure 3 For      |                     |
|                        | Example               |                     |
| Workstation Opening    |                       |                     |
| Location               |                       |                     |
+------------------------+-----------------------+---------------------+

90 sq. ft. workstation

+------------------+-----------------+----------------+----------------+
| **Fixed          | **Flexible      | **Employee     | **Employee     |
| Components**     | Components**    | Options**      | Options**      |
|                  |                 |                |                |
|                  |                 | **w/drafting   | **w/ layout    |
|                  |                 | table**        | table**        |
|                  |                 |                |                |
|                  |                 | **or sit/stand |                |
|                  |                 | work surface** |                |
+------------------+-----------------+----------------+----------------+
| Work Surfaces:   | Task Chair      | Select two     | Select two     |
|                  | Placement:      | items max from | items max from |
| Configured in a  |                 | list:          | list:          |
| Standard L-Shape | Employee Has 3  |                |                |
| **See Figure 4** | Location        | 1.  Rolling    | 1.  Storage    |
|                  | Choices **See   |     Pedestal   |     Cabinets:  |
|                  | Figure 5**      |     File       |                |
|                  |                 |                |     (2 Drawer, |
|                  |                 | 2.  Small      |     4 Drawer,  |
|                  |                 |     Table      |     Bookcase   |
|                  |                 |                |     or Combo)  |
|                  |                 | 3.  Guest      |                |
|                  |                 |     Chair      | 2.  Small      |
|                  |                 |                |     Table      |
|                  |                 |                |                |
|                  |                 |                | 3.  Guest      |
|                  |                 |                |     Chair      |
+------------------+-----------------+----------------+----------------+
| Overhead         | Keyboard        |                |                |
| Storage:         | Mechanism:      |                |                |
|                  |                 |                |                |
| 1 Binder Bin, 1  | Optional Based  |                |                |
| Shelf            | on Preference   |                |                |
|                  |                 |                |                |
| 2 Tack Boards    |                 |                |                |
+------------------+-----------------+----------------+----------------+
| Seating:         | 2 Pedestal      | Additional     | Additional     |
|                  | Files:          | Binder Bin     | Binder Bin     |
| 1 Task Chair, 1  |                 |                |                |
| Guest Chair      | 1 Box/File, 1   |                |                |
|                  | File/File       |                |                |
+------------------+-----------------+----------------+----------------+
| Access Hole      | See Figure 6    |                |                |
| Location         | For Example     |                |                |
|                  |                 |                |                |
| Workstation      |                 |                |                |
| Opening Location |                 |                |                |
+------------------+-----------------+----------------+----------------+

108 sq. ft. workstation

+------------------------+-----------------------+---------------------+
| **Fixed Components**   | **Flexible            | **Employee          |
|                        | Components**          | Options**           |
+------------------------+-----------------------+---------------------+
| Work Surfaces:         | Task Chair Placement: | Select four items   |
|                        |                       | max from list:      |
| Configured in a        | Employee Has 3        |                     |
| Standard L-Shape **See | Location Choices      | 1.  Storage         |
| Figure 7**             | **See Figure 8**      |     Cabinets:       |
|                        |                       |                     |
|                        |                       |     (2 Drawer, 4    |
|                        |                       |     Drawer,         |
|                        |                       |     Bookcase or     |
|                        |                       |     Combo)          |
|                        |                       |                     |
|                        |                       | 2.  Small Table     |
|                        |                       |                     |
|                        |                       | 3.  Guest Chair     |
+------------------------+-----------------------+---------------------+
| Overhead Storage:      | Keyboard Mechanism:   |                     |
|                        |                       |                     |
| 1 Binder Bin, 1 Shelf  | Optional Based on     |                     |
|                        | Preference            |                     |
| 2 Tack Boards          |                       |                     |
+------------------------+-----------------------+---------------------+
| Seating:               | 2 Pedestal Files:     | Additional Binder   |
|                        |                       | Bin                 |
| 1 Task Chair, 1 Guest  | 1 Box/File, 1         |                     |
| Chair                  | File/File             |                     |
+------------------------+-----------------------+---------------------+
| Access Hole Location   | See Figure 9 For      |                     |
|                        | Example               |                     |
| Workstation Opening    |                       |                     |
| Location               |                       |                     |
+------------------------+-----------------------+---------------------+

48 sq. ft. workstation

+-----------------------------------+----------------------------------+
| **Fixed Components**              | **Flexible Components**          |
+-----------------------------------+----------------------------------+
| Work Surfaces:                    | Task Chair Placement:            |
|                                   |                                  |
| Configured in a Standard L-Shape  | Employee Has 2 Location Choices  |
| **See Figure 10**                 | **See Figure 11**                |
+-----------------------------------+----------------------------------+
| Overhead Storage:                 | Keyboard Mechanism:              |
|                                   |                                  |
| 1 Binder Bin, 1 Shelf             | Optional Based on Preference     |
|                                   |                                  |
| 2 Tack Boards                     |                                  |
+-----------------------------------+----------------------------------+
| Seating:                          | 2 Pedestal Files:                |
|                                   |                                  |
| 1 Task Chair                      | 1 Box/File, 1 File/File          |
+-----------------------------------+----------------------------------+
| Access Hole Location              | Guest Chair optional             |
|                                   |                                  |
| Workstation Opening Location      |                                  |
+-----------------------------------+----------------------------------+

**EXAMPLES OF STANDARD 72 ft^2^ WORKSTATION LAYOUTS**

![](media/image1.jpeg){width="1.4166666666666667in"
height="1.2826388888888889in"}

A.  **EXAMPLES OF STANDARD 90 ft^2^ WORKSTATION LAYOUTS**

    ![](media/image5.jpeg){width="1.5131944444444445in"
    height="1.573611111111111in"}

B.  **EXAMPLES OF STANDARD 108 ft^2^ WORKSTATION LAYOUTS**

    ![](media/image8.jpeg){width="1.1993055555555556in"
    height="1.5847222222222221in"}

C.  **EXAMPLES OF STANDARD 48 ft^2^ WORKSTATION LAYOUTS**

    ![](media/image11.jpeg){width="1.3631944444444444in"
    height="1.9243055555555555in"}