**Status Report to the Court**

**Number Twenty-One**

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**For the Period**

**January 1, 2005 through March 31, 2005**

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**May 2, 2005**

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**TABLE OF CONTENTS**

[**I.** **INTRODUCTION** 1](#__RefHeading___Toc102805864)

[**II.** **SECRETARY GALE NORTON'S OBSERVATIONS**
2](#__RefHeading___Toc102805865)

[**A.** **INFORMATION TECHNOLOGY** 4](#__RefHeading___Toc102805866)

[**B.** **CADASTRAL SURVEY** 11](#__RefHeading___Toc102805867)

[**C.** **MINERALS MANAGEMENT SERVICE**
14](#__RefHeading___Toc102805868)

[**D.** **OFFICE OF HISTORICAL TRUST ACCOUNTING**
16](#__RefHeading___Toc102805869)

[**III.** **OFFICE OF THE SPECIAL TRUSTEE FOR AMERICAN INDIANS**
25](#__RefHeading___Toc102805870)

[**A.** **TRUST REVIEW AND AUDIT** 27](#__RefHeading___Toc102805871)

[**B.** **OST-OFFICE OF THE CHIEF INFORMATION OFFICER**
29](#__RefHeading___Toc102805872)

[**1.** **RECORDS MANAGEMENT** 29](#__RefHeading___Toc102805873)

[**C.** **TRUST ACCOUNTABILITY** 33](#__RefHeading___Toc102805874)

[**1.** **TRUST BUSINESS PROCESS MODELING**
33](#__RefHeading___Toc102805875)

[**2.** **TRUST DATA QUALITY AND INTEGRITY**
36](#__RefHeading___Toc102805876)

[**3.** **INDIAN FIDUCIARY TRUST TRAINING PROGRAM**
39](#__RefHeading___Toc102805877)

[**4.** **RISK MANAGEMENT** 41](#__RefHeading___Toc102805878)

[**5.** **REGULATIONS, POLICIES AND PROCEDURES**
42](#__RefHeading___Toc102805879)

[**D.** **FIELD OPERATIONS** 44](#__RefHeading___Toc102805880)

[**1.** **APPRAISAL** 44](#__RefHeading___Toc102805881)

[**E.** **TRUST SERVICES** 47](#__RefHeading___Toc102805882)

[**1.** **CURRENT ACCOUNTING ACTIVITIES**
47](#__RefHeading___Toc102805883)

[**IV.** **BUREAU OF INDIAN AFFAIRS** 52](#__RefHeading___Toc102805884)

[**A.** **TRUST REGULATIONS, POLICIES AND PROCEDURES**
52](#__RefHeading___Toc102805885)

[**B.** **FRACTIONATION** 55](#__RefHeading___Toc102805886)

[**C.** **PROBATE** 58](#__RefHeading___Toc102805887)

[**ACRONYMS AND ABBREVIATIONS** 60](#__RefHeading___Toc102805888)

I.  []{#__RefHeading___Toc102805864 .anchor}**INTRODUCTION**

This *Status Report to the Court Number Twenty-One* (Report) represents
the period from

January 1, 2005, through March 31, 2005. The Report is presented for the
purpose of informing the Court on the progress of trust reform
activities occurring during this reporting period, and progress of the
historical accounting of individual Indian beneficiary funds managed by
Interior.[^1]

This Report is prepared in a manner consistent with previous reports to
the Court. Each manager in charge of an area of trust administration and
the director of the historical accounting project are submitting reports
on the progress of their respective activities.

A glossary of acronyms and abbreviations is included in this Report. The
glossary is located at the end of the Report.

II. []{#__RefHeading___Toc102805865 .anchor}**SECRETARY GALE NORTON'S
    OBSERVATIONS**

Interior staff reported continuing progress during this reporting
period. Implementation of the Fiduciary Trust Model continued on
schedule. We are implementing FTM initially at two pilot BIA agencies,
Concho and Anadarko. At these pilot sites, we introduced new systems to
process work, substantially eliminated backlogs in recording vital
information into the new title system, and distributed probates. We plan
to soon send new performance statements to all beneficiaries, giving
them more detailed information on their trust assets and trust income.
Across the country, follow-on agencies will use the lessons learned at
the pilot agencies to improve their work processes and eliminate many of
the backlogs in processing information. It is our goal for each agency
to eventually be operating at the same high standard at the end of this
process.

A primary FTM goal is providing ready access to information for
beneficiaries. Our new beneficiary call center, modeled after a major
private sector call center, handled more than 13,000 calls during its
first four months of operation. We were able to address 93 percent of
the inquiries during the initial call. We needed to refer only seven
percent of the calls to trust officers or BIA officials for further
resolution.

As reported previously, the American Indian Probate Reform Act requires
Interior to notify Indian Country about its provisions before the law
fully takes effect. We drafted a notice during this reporting period and
began mailing it to approximately 290,000 beneficiaries. We are also
publishing the notice in the Federal Register and local newspapers. We
expect the notice requirements to be completed during the next reporting
period. I will then be able to certify, as required by the Act, that the
notice has been given. Many of the provisions of the new law will become
effective one year from the date of my certification. Last quarter, I
reported we were training selected BIA, OST and call center employees
about the Act. These employees are now trained and available to answer
questions as beneficiaries receive our mailings.

Congress has held several hearings during this reporting period wherein
the impact of the *Cobell* litigation and the FY2006 trust activity
appropriations were discussed. A number of members expressed concerns
about using funds for litigation and accounting, instead of for other
programs with more direct benefit for Indian people. As previously
reported, our FY2005 budget request for historical accounting was \$109
million. However, Congress reduced that amount during the appropriation
process to \$57.2 million. Our FY2006 budget proposal requests
approximately \$135 million.

During this reporting period, the historical accounting project team
focused its efforts on judgment and per capita accountings and
high-dollar land-based accountings. As a result, approximately 47,000
judgment and per capita accounts have been reconciled since the
beginning of this project. The accounting work continues to disclose
very few accounting discrepancies.

Approximately 400 million pages of records have been collected to be
used in completing the historical accounting. Although plaintiffs
continue to report to the press and the Court that few records exist,
the facts show otherwise. Far more records exist than anyone anticipated
when the accounting exercise began several years ago. Of course, having
records is only the first step in accounting. Scanning, indexing, and
creating electronic files so that the records are readily usable by
accountants is very time consuming and very expensive. Thus far, over
110,000 boxes of records have been indexed and more than seven million
pages of records have been scanned.

As the Court is aware, Interior asked its Inspector General to verify
the security of its computer systems through penetration testing.
Although this process is designed to identify vulnerabilities, we were
disappointed that it did find some. Steps taken to address these
findings immediately have been described in documents already submitted
to the Court. On the more encouraging side, Interior ranked in the top
one-third of federal agencies in the annual House Government Reform
Committee computer security rating.

During this reporting period, the President nominated Lynn Scarlett to
be the Deputy Secretary for the Department. I am very pleased with her
nomination. Her experience as the Assistant Secretary for Policy,
Management and Budget of the Department will serve her well in this new
position. Also during this reporting period, Assistant Secretary for
Indian Affairs David Anderson resigned. At my request, James Cason,
Associate Deputy Secretary for the Department, agreed to temporarily
assume the duties of the Assistant Secretary for Indian Affairs. In
addition, Patrick Ragsdale was selected to be the Director of the Bureau
of Indian Affairs. Mr. Ragsdale has an extensive background in all areas
of the BIA. He moved to his new position from being the Director of
Trust Review and Audit in the Office of the Special Trustee for American
Indians.

A.  []{#__RefHeading___Toc102805866 .anchor}**INFORMATION TECHNOLOGY**

**[Introduction]{.underline}**

This section describes the status of Interior IT systems, particularly
the systems that house or provide access to IITD or provide various
computing capabilities, including functions critical to the proper
administration of the individual Indian trust responsibilities within
Interior. In addition, this section describes various efforts being made
to improve IITD security within Interior, pursuant to OMB Circular A-130
Appendix III, and the status of Internet connectivity.

**[Accomplishments and Completions]{.underline}**

**Computer Security:**

Interior continues to make progress in ensuring IT security and, in
particular, addressing the potential risks associated with unauthorized
access to IITD from the Internet. A primary focus for this reporting
period has been validating and improving the C&A packages completed
previously. C&A packages for systems with IITD were reviewed, and
deficiencies noted and addressed. The most noteworthy accomplishments
and completions during the reporting period are described below.

***Prevention and Monitoring***

-   Interior continued testing Internet-accessible systems against the
    SANS Top 20 vulnerability list. For the fourth consecutive reporting
    period, no hosts were found to have vulnerabilities listed in the
    SANS Top 20.

-   The Interior Inspector General continued unannounced penetration
    testing exercises for Internet-facing systems, completing reviews
    for three bureaus and offices during this reporting period. These
    bureaus and offices detected and blocked some intrusion attempts,
    but vulnerabilities of varying degrees that could be exploited were
    noted by the OIG. Bureau and office reports have been provided to
    Interior OCIO and deficiencies are being incorporated into the POA&M
    process for remediation. As Interior notified the Court on April 8,
    2005, the IG memorandum to BLM stated that, "\[the OIG\] could have
    easily compromised the confidentiality, integrity and availability
    of the identified Indian Trust data residing on those systems."
    Those systems/servers were promptly disconnected from the Internet.
    The OIG expects to continue penetration testing for all bureaus and
    offices throughout FY2005.

-   BIA completed a major replacement and/or upgrade of most of the
    workstations that are connected to the BIA network. BIA updated over
    5000 computer workstations with current versions of both the
    operating system and the virus protection software. The upgrades are
    expected to significantly enhance BIA's ability to centrally manage
    and protect its critical applications throughout the network.

-   BLM installed a new Bureau-wide monitoring system following the
    successful implementation of VBNS services. This is expected to
    allow BLM telecommunications specialists to respond much faster to
    any outbreaks of virus or other threats causing unusual bandwidth
    utilization. Unusual bandwidth utilization may indicate the need for
    investigation for potential attacks.

-   BLM completed approximately 40% of its migration from BLM\'s Active
    Directory to the Department\'s Active Directory. BLM expects to
    complete the migration by May 1, 2005.

***Policies and Guidance***

-   The Interior CIO issued a memorandum, "Re-Accreditation of Bureau of
    Indian Affairs Information Systems," to the Assistant Secretary for
    Indian Affairs on January 26, 2005. As a result of independent
    review by the Interior CIO of BIA C&A packages, the AS-IA was asked
    to update 12 packages and re-accredit those systems when complete.
    During this reporting period, these C&A packages were updated and
    the systems re-accredited.

-   The Interior CIO issued a memorandum, "Re-Accreditation of Bureau of
    Land Management Information System," to the Assistant Secretary for
    Land and Minerals Management on January 27, 2005. Upon independent
    review by the Interior CIO, the Assistant Secretary for Land and
    Minerals Management was asked to update one package and re-accredit
    the trust system when complete. During this reporting period, this
    C&A package was updated and the system re-accredited.[^2]

-   The Interior CIO issued a memorandum, "Fiscal Year 2004 Federal
    Information Security Management Act Report on the Department of the
    Interior's Security Program," to the Inspector General on February
    4, 2005. This memorandum responded to and requested clarification of
    portions of the OIG's 2004 annual FISMA report.

-   The Interior CIO and the Director of the Office of Acquisition and
    Property Management jointly issued OCIO Directive 2005-001,
    "Internet Protocol Version 6 (IPv6)." The directive provides policy
    for department-wide deployment of next generation internetworking
    protocols. IPv6 is designed to expand available IP address space,
    improve end-to-end security, and improve quality of service.

***Training and Awareness***

-   A revised version of IT security awareness training was deployed in
    January 2005 and the annual cycle of training was reset. The latest
    version of the training incorporates updates to Department guidance
    and OIG recommendations for content. With just over two months of
    the training delivered, 42% of Interior staff (30,172 of 71,729) has
    completed training. Interior is pursuing 100% completion by July 29,
    2005.

-   The quarterly MMS Information Security Awareness Newsletter, Winter
    2004, was distributed to employees and contractors on January 25,
    2005, to keep users abreast of IT security issues.

> ***E-Authentication and HSPD-12***

-   Interior signed a MOU with GSA to support the development and
    implementation of a common, government-wide electronic
    authentication service.

-   A logical access deployment plan was created and approved by the
    E-Authentication workgroup outlining Interior's plans for
    implementing the information technology components of HSPD-12. The
    plan consists of objectives, goals, bureau and office milestones,
    and the strategy for meeting the mandates outlined in HSPD-12.

**Plans of Action and Milestones**

Interior made progress in both identifying and completing corrective
actions this quarter, accomplishing an overall 6% reduction in
outstanding actions. Through extensive C&A activities by bureaus and
offices, as well as normal review processes such as management control
reviews and audits by the Interior OIG, Interior identified an
additional 58 program and 367 system weaknesses during the last
reporting period. The efforts of the bureaus and offices resulted in
resolving 35 program and 465 system weaknesses, and an overall decrease
in the number of weaknesses reported through POA&M.

**A-130 Certification and Accreditation:**

C&A reviews conducted by a qualified third party have been completed for
54 C&A packages in this reporting period. Twenty-two of the 54 C&A
package reviews were repeated for trust systems to ensure that
deficiencies noted from initial reviews were addressed. Remaining C&A
packages (102 or 60%) are scheduled for review in this fiscal year.
Bureaus and offices completed comprehensive reviews of the trust systems
or systems containing trust data, updated and improved the
documentation, and re-scored the C&A packages. After updating and
improving the documentation, re-scoring the C&As resulted in significant
increases per element, with many packages receiving the highest possible
score in the elements of risk assessment, system security plans and
system test and evaluation.

**IT Systems Architecture:**

***Phase 3B -- Business Reference Model***

Eight bureaus and offices collected and populated information for Phase
3B in the DEAR. Phase 3B focused on cross-mapping Interior's system
inventory to the functions and activities performed by the system as
defined in the OMB and Interior BRM. The Interior BRM details at a more
granular level the functions and activities performed within Interior.
This cross-mapping supports Interior's modernization blueprint analyses
for determining potentially duplicative systems and systems that may
benefit from integration, thus improving overall portfolio management.
Interior now expects to validate Phase 3B populated data and make
appropriate updates and corrections during the next reporting period.

-   MMS completed the DEAR Phase 3B update in February 2005**,**
    including the review, verification and correction of all previous
    inventories.

-   MMS started activities to prepare for DEAR Phase 4 to validate the
    previous inventory efforts. MMS initiated planning for the new
    inventory which maps the Interior DRM to existing or planned IT
    systems.

-   BIA completed 75% of activities associated with relating Indian
    Affairs systems to components of the Federal Enterprise Architecture
    Service Reference Model, and identifying relationships between those
    systems and the main, infrastructural components in the TRM.

-   BIA incorporated the Interior TRM into the BIA repository.

***DOI Land and Resource Management System***

Interior bureaus and offices reviewed the draft DLRM FRD, which
identifies the high-level functional and performance requirements that
were gathered in a series of meetings with subject matter experts across
Interior. Review comments were addressed and changes were incorporated
in the document. Briefings are planned with Interior bureaus and offices
to complete the approval process. After approval of the FRD, this
project is expected to enter the acquisition phase.

***Leasing System Module Independent Verification and Validation***

The DLRM system is expected to provide a long-term solution for the
legacy functionality of the CGI leasing software module, formerly a part
of the TAAMS project. As an interim solution:

-   The TESC directed OST to proceed with UAT of the salvageable portion
    of the TAAMS leasing module. The formal UAT occurred March
    29-30, 2005. The results are expected to be reported during the next
    reporting period.

-   Initial work on data quality efforts to support conversion from the
    legacy systems has begun.

**TrustNet**

-   As reported in the last status report to the Court, OHA had
    connected its Arlington office, two field offices, and its ZANTAZ
    connection to the Department's ESN operations. OHA\'s ZANTAZ
    connection is a point-to-point connection between OHA and the ZANTAZ
    facility. ZANTAZ is not directly connected to the ESN. During the
    current reporting period, all remaining OHA field office connections
    were routed through the ESN operations. With the completion of this
    task, OHA's wide area network is connected to ESN.

-   SOL completed its move to ESN in February 2005, and expects to
    complete C&A activities during the next reporting period.

**ZANTAZ**

-   BIA sent to ZANTAZ back-up tapes of the two e-mail servers that had
    not been copying e-mail to the ZANTAZ Digital Safe from July to
    December 2004. ZANTAZ restored these BIA back-up tapes to the
    Digital Safe. Interior reported on this incident to the Court
    January 31, 2005.

-   As reported to the Court on March 18, 2005, SOL discovered it was
    not using a buffer server. Following this discovery, a buffer server
    was installed.

-   Also noted in the report to the Court of March 18, 2005, when NBC
    upgraded its ZANTAZ software, its e-mails likely did not travel to
    the ZANTAZ Digital Safe on February 15-17, 2005. NBC expects to send
    back-up tapes from these days to ZANTAZ to permit inclusion of these
    e-mails in the Digital Safe.

-   Also noted in the report to the Court of March 18, 2005, due to a
    network problem, SOL e-mails queued for three days in early March
    before being forwarded to the Digital Safe.

-   The OSM VPN connection to ZANTAZ was down March 8-11, 2005, which
    delayed the transmission of live e-mail messages to the ZANTAZ
    Digital Safe. Also in March, OSM discovered an additional potential
    problem in the transmission of live e-mail messages to the ZANTAZ
    Digital Safe. Interior is investigating these incidents.

**[Current Status]{.underline}**

**A-130 Certification and Accreditation:**

Ninety-four percent of Interior systems have full authority to operate
(ATO) status. While this reflects a reduction from the previous
reporting period, none of the remaining systems remanded to IATO contain
IITD. Based on internal quality reviews of the relevant C&A packages,
BLM remanded six systems to IATO status until supporting documentation
could be corrected. Common supporting documentation is often included by
reference; Interior is now requiring inclusion of each referenced
document in hard copy with each C&A package. Interior continues its
active management and appropriate response to quality review issues as
part of FISMA-required management of deficiencies.

Although not required by FISMA or A-130, Interior expects to perform a
100% quality review of the C&A packages by the end of FY2005. C&A
reviews conducted by a qualified third party have been completed for 40%
of the bureau and office accreditations. Areas in C&A packages
identified for improvement are expected to be tracked using the POA&M
process. This process resulted in successful review and improvement of
several trust system C&A documents.

**Reports:**

-   Interior issued its second quarter FISMA update to OMB identifying
    that 98% of systems have completed contingency plans with 91% of
    those plans having been tested. The overall number of POA&M
    deficiencies decreased by 6% as 500 issues were closed, but 425
    added.

-   The U. S. House of Representatives Government Reform Committee (Rep.
    Tom Davis, Chairman) published its annual FISMA report card, raising
    Interior from an "F" in FY2003 to a "C+" in FY2004. This places
    Interior above the average federal grade, ranking in the top third
    of the 24 listed agencies.

-   *Federal Computer Week* issued its annual Fed 100 for 2005, a
    listing of 100 federal IT professionals recognized for their efforts
    to improve IT in the federal government. In the Fed 100, Brian
    Burns, AS-IA, CIO, is noted for his progress in providing American
    Indian Tribes access to better technology.

**[Delays and Obstacles]{.underline}**

There are many challenges that must be addressed regarding the
integration, performance, funding, security, and data integrity of
Interior IT systems. Interior initiated or completed steps to address
some of the challenges reported in this and previous reporting periods.
However, delays and obstacles listed here still impede progress in
achieving Interior's IT management goals:

**Litigation**

-   Employee fears about becoming personally implicated in the *Cobell*
    litigation continue to undermine creativity and decision-making.
    This impediment has worsened within Interior as depositions have
    been scheduled for many Interior employees, including those without
    decision-making authority.

-   Uncertainty over reconnection status is hampering progress on
    several IT projects which would improve efficiency and IT security.

**Funding**

-   Funding availability will continue to dictate the timing of
    IT-related initiatives. Interior's FY2005 budget will require
    managing a variety of IT-related requirements and tradeoffs.

**Denied Internet Access**

-   Several Interior bureaus and offices (BIA, OHA, OST and SOL) have
    not been permitted by the Court to have Internet access since
    December 5, 2001. Lack of Internet access impedes work processes and
    the ability to communicate effectively, both internally and
    externally. Maintaining security on internal systems is more
    difficult without access to the Internet for research, reporting,
    and patch management. Similarly, promulgation of policy and training
    is substantially hampered by the lack of interconnectivity and
    Internet access.

-   Lack of Internet access limits Interior's ability to provide
    services to Indian beneficiaries. As noted in GAO testimony before
    the House of Representatives Committee on Resources, *Indian Issues:
    Timeliness of the Tribal Recognition Process Has Improved, but It
    Will Take Years to Clear the Existing Backlog of Petitions*
    (GAO-05-347T), on February 10, 2005, "The main impediment to
    completely implementing the Strategic Plan and to making all of the
    information that has been compiled more accessible to the public is
    the fact that BIA continues to be disconnected from the Internet
    because of ongoing computer security concerns involving Indian trust
    funds."

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the
Information Technology section of the *Status Report to the Court Number
Twenty-One*. The information provided in this section is accurate to the
best of my knowledge.

Date: April 26, 2005

Name: *Signature on File*

W. Hord Tipton

Interior Chief Information Officer

A.  []{#__RefHeading___Toc102805867 .anchor}**CADASTRAL SURVEY**

**[Introduction]{.underline}**

Cadastral surveys provide assurance that land boundaries for individual
Indian and tribal trust lands are identified appropriately. By federal
law, surveys of Indian lands are to be performed under BLM's direction
and control. Official surveys, whether preexisting or new, identify the
location of land boundaries of Indian trust assets and determine
official acreage. The official surveys are integral to realty
transactions, resource management activities, litigation support and the
federal system of patent, allotment and survey records maintained by
BLM. Ownership information, distribution of trust assets, and management
of trust accounts may be related to or based upon information recorded
in official surveys.

**[Accomplishments and Completions]{.underline}**

**Training**

The latest LTIC class, attended by 32 individuals from BIA, BLM, OST and
tribal governments across the country, was held during this reporting
period. The attendees were a mix of cadastral surveyors, realty
specialists/officers, resource managers, attorneys, self-governance
specialists, leasing compliance officers/managers, accountants,
paralegal specialists, natural resource specialists, public service
directors, probate clerks and agency superintendents.

BLM presented a course for BLM employees on the impact of the Indian
Self-Determination and Education Assistance Act and the Tribal
Self-Governance Act on providing commercial activities related to
cadastral services.

**GCDB Data Collection for High Priority Areas**

The fourth GCDB pilot project to develop a CGIS was funded in this
reporting period. BIA, OST, BLM and the four participating Tribes
continue to implement these projects.

**Interagency Agreements for Cadastral Survey Services**

A modification to the BIA-BLM interagency agreement for FY2005 funding
was signed during this reporting period. This modification provides
supplemental funding to BLM for cadastral survey services on trust and
restricted lands throughout Indian country.

**Interior Indian Trust Lands Boundary Standards (Draft)**

BIA, BLM, OST and tribal representatives attended two working group
meetings and finalized the draft standards, together with relevant
portions of the departmental and bureau manuals and handbooks. These
drafts were then distributed to BIA, BLM, OST and Tribes for comments.

**[Current Status]{.underline}**

**Funding of the Recommendations Outlined in the FTM**

During this reporting period, representatives of the Cadastral Survey
Program presented to the TESC recommendations and a budget necessary to
achieve the FTM goals as they relate to cadastral surveys. FY2005 funds
were allocated for this purpose in this reporting period. FY2006 and
FY2007 budget requirements are being developed.

The first six BLM Indian land surveyor positions were advertised during
this reporting period. It is anticipated that these positions will be
filled during the next reporting period. These six surveyors are
expected to be located in the following BIA regional offices: Southern
Plains, Eastern Oklahoma, Midwest, Great Plains, Navajo and Northwest.
The remaining six BIA regions are expected to receive their BLM Indian
land surveyors in FY2006.

**Missing BIA Indian Service Survey Records and Unofficial Survey
Records**

BLM and OTR have begun to discuss searching for survey-related records.
As previously reported, BLM continues to search, on an as needed basis,
for records and unofficial surveys performed by BIA surveyors in the
19^th^ and 20^th^ centuries. These surveys records may be found filed
with inactive BIA records that may be at agency locations or stored at
the AIRR.

**[Delays and Obstacles]{.underline}**

**Disconnection from the Internet**

The Court-ordered disconnection from the Internet continues to adversely
impact the way communications are handled between BLM, BIA, OST and SOL,
including the way CARS is being implemented.

**Limited Resources**

Addressing the majority of cadastral survey services needs is dependent
upon future funding of FTM initiatives.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Cadastral
Survey section of the *Status Report to the Court Number Twenty-One*.
The information provided in this section is accurate to the best of my
knowledge.

Date: April 21, 2005

Name: *Signature on File*

Donald A. Buhler

Chief Cadastral Surveyor

Bureau of Land Management

B.  []{#__RefHeading___Toc102805868 .anchor}**MINERALS MANAGEMENT
    SERVICE**

**[Introduction]{.underline}**

Minerals Revenue Management, an MMS program, is responsible for
collecting, accounting for, and distributing mineral revenues from both
federal and Indian mineral leases, and for evaluating industry
compliance with laws, regulations and lease terms. MRM maintains
reported information and distributes revenues at the lease level. BIA
maintains individual Indian ownership records that are used to provide
information to OST for disbursement of the lease revenues to individual
Indian beneficiaries.

**[Current Status]{.underline}**

**Indian Oil Rule**

As previously reported, a proposed rule for valuing crude oil produced
from Indian leases is expected to be published by August 31, 2005. MMS
held three public workshops to gather preliminary comments and conduct
preliminary consultation in anticipation of publishing a new proposed
rule regarding Indian oil royalty valuation. The Oklahoma City workshop,
held on March 8, 2005, included 14 representatives (8 industry and 6
Indian). The March 9, 2005, Albuquerque workshop included 6
representatives (2 industry and 4 Indian). The Billings workshop was
held on March 16, 2005, and included 9 representatives (1 industry, 7
Indian, and 1 BIA). Indian representatives at these workshops included
both tribal and individual Indian mineral owners.

**Payment Receipt Date Verification**

The MRM's upgrade to the PeopleSoft software was successfully completed
January 17, 2005. With the completion of the PeopleSoft upgrade,
software changes and system enhancements are underway. As previously
reported, once completed and tested, further errors are expected to be
prevented. MMS will then devote resources to identify prior errors in
the Indian mineral revenue distribution file.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Minerals
Management Service section of the *Status Report to the Court Number
Twenty-One*. The information provided in this section is accurate to the
best of my knowledge.

Date: April 21, 2005

Name: *Signature on File*

Cathy J. Hamilton

Chief of Staff

Minerals Revenue Management

Minerals Management Service

C.  []{#__RefHeading___Toc102805869 .anchor}**OFFICE OF HISTORICAL TRUST
    ACCOUNTING**

**[Introduction]{.underline}**

OHTA was established by Secretarial Order No. 3231 on July 10, 2001, and
is charged with planning, organizing, directing and executing the
historical accounting of IIM and tribal trust accounts.

**[Current Status]{.underline}**

**Judgment IIM Accounts**

OHTA continues to perform historical accounting procedures on Judgment
IIM accounts. During this reporting period, OHTA completely reconciled
an additional 3,345 accounts in Subgroups[^3] as follows: 902 accounts
in Subgroup A, 1,676 accounts in Subgroup B, 411 accounts in Subgroup C,
and 356 accounts in Subgroup D. Of the 40,046 Judgment IIM accounts
completely reconciled as of March 31, 2005, quality control review has
been completed for 38,475 accounts. OHTA expects to complete quality
control review of the other 1,571 completely reconciled accounts during
the next reporting period.

As more data---particularly from the "Paper Records Era"---are collected
and keyed into the transaction listings, some accounts are reclassified
into Subgroups different from their original classification. The
following tables present the total number of Judgment IIM accounts in
each Subgroup reconciled as of March 31, 2005, including accounts
reconciled in previous reporting periods. The tables also report
balances and throughput.

![](media/image3.wmf)

![](media/image4.wmf)

A majority of the remaining Judgment IIM accounts (as well as some Per
Capita IIM accounts) require conversion of transaction data from manual
ledgers to electronic format. As of March 31, 2005, OHTA has searched
approximately 3,300 boxes of stored records for manual ledgers required
to complete the account history for Judgment and Per Capita IIM accounts
that originated in the "Paper Records Era." Approximately 250,000
transactions for 27,000 Judgment and Per Capita IIM accounts have been
located and entered into electronic format as a result of this effort.

**Per Capita IIM Accounts**

OHTA continues to perform historical accounting procedures on Per Capita
IIM accounts. During this reporting period, OHTA completely reconciled
an additional 198 accounts in Subgroups[^4] as follows: 158 accounts in
Subgroup A, 30 accounts in Subgroup B, and 10 accounts in Subgroup C. Of
the 7,558 Per Capita IIM accounts completely reconciled as of March 31,
2005, quality control review has been completed for 7,360 accounts. OHTA
expects to complete quality control review of the other 198 completely
reconciled accounts during the next reporting period.

As more data---particularly from the "Paper Records Era"---are collected
and keyed into the transaction listings, some accounts are reclassified
into Subgroups different from their original classification. The
following tables present the total number of Per Capita IIM accounts in
each Subgroup reconciled as of March 31, 2005, including accounts
reconciled in previous reporting periods. The tables also report
balances and throughput.

![](media/image5.wmf)

![](media/image6.wmf)

**Mailings to Judgment and Per Capita IIM Account Holders**

During this reporting period, OHTA mailed an additional 2,335 Historical
Statements of Account with an accompanying transmittal letter explaining
the Statement, bringing the total number of Statements mailed to
Judgment IIM account holders to 11,872. A toll-free telephone number is
available to account holders and/or their parents or guardians in the
event they have questions about the mailings.

On March 24, 2005, the Department of Justice filed a Third Submission
with the U.S. District Court in compliance with the May 28, 2004, Order
regarding Historical Statements of Account. This Third Submission
transmits four generic letters with accompanying redacted Statements
requesting approval from the Court to use these letters for the next
mailing of 28,107 Statements to Judgment and Per Capita account holders.

**Land-Based IIM Accounts**

OHTA continues to conduct reconciliation work on High-Dollar
Transactions identified as equal to or in excess of \$100,000, and on
National Sample Transactions under \$100,000 in Land-Based IIM accounts.
A final report on this work is expected during FY2005 when
reconciliation is completed.

**OHTA SDA Distribution Project**

The results of the OHTA SDA Distribution Project, as of March 31, 2005,
are provided in the following table.

**SDA Distribution Progress**

+---------------------------------------------+---------+---+---+-----------+
|                                             | *       |   |   | > **      |
|                                             | *Number |   |   | Dollars** |
|                                             | of**    |   |   |           |
|                                             |         |   |   |           |
|                                             | **Acc   |   |   |           |
|                                             | ounts** |   |   |           |
+---------------------------------------------+---------+---+---+-----------+
| > SDA that remained to be resolved as of    | 12,919  |   | > |           |
| > December 31, 2004 -\                      |         |   |   |           |
| > Reported in the *Status Report to the     |         |   | 3 |           |
| > Court Number Twenty*                      |         |   | 4 |           |
|                                             |         |   | , |           |
|                                             |         |   | 2 |           |
|                                             |         |   | 0 |           |
|                                             |         |   | 8 |           |
|                                             |         |   | , |           |
|                                             |         |   | 5 |           |
|                                             |         |   | 4 |           |
|                                             |         |   | 8 |           |
+---------------------------------------------+---------+---+---+-----------+
|                                             |         |   |   |           |
+---------------------------------------------+---------+---+---+-----------+
| > Interest posted on undistributed SDA and  | \--     |   | > |           |
| > additional                                |         |   |   |           |
| >                                           |         |   | 1 |           |
| > collections (net of disbursements         |         |   | , |           |
| > thereof) credited to SDA                  |         |   | 7 |           |
| >                                           |         |   | 6 |           |
| > during this reporting period              |         |   | 3 |           |
|                                             |         |   | , |           |
|                                             |         |   | 0 |           |
|                                             |         |   | 2 |           |
|                                             |         |   | 3 |           |
+---------------------------------------------+---------+---+---+-----------+
|                                             |         |   |   |           |
+---------------------------------------------+---------+---+---+-----------+
| > SDA resolved during this reporting period | [(321   |   | [ |           |
|                                             | )]{.und |   | ( |           |
|                                             | erline} |   | 3 |           |
|                                             |         |   | , |           |
|                                             |         |   | 6 |           |
|                                             |         |   | 3 |           |
|                                             |         |   | 4 |           |
|                                             |         |   | , |           |
|                                             |         |   | 8 |           |
|                                             |         |   | 9 |           |
|                                             |         |   | 2 |           |
|                                             |         |   | ) |           |
|                                             |         |   | ] |           |
|                                             |         |   | { |           |
|                                             |         |   | . |           |
|                                             |         |   | u |           |
|                                             |         |   | n |           |
|                                             |         |   | d |           |
|                                             |         |   | e |           |
|                                             |         |   | r |           |
|                                             |         |   | l |           |
|                                             |         |   | i |           |
|                                             |         |   | n |           |
|                                             |         |   | e |           |
|                                             |         |   | } |           |
+---------------------------------------------+---------+---+---+-----------+
|                                             |         |   |   |           |
+---------------------------------------------+---------+---+---+-----------+
| SDA remaining to be resolved as of March    | 12,598  |   | \ |           |
| 31, 2005                                    |         |   | $ |           |
|                                             |         |   | 3 |           |
|                                             |         |   | 2 |           |
|                                             |         |   | , |           |
|                                             |         |   | 3 |           |
|                                             |         |   | 3 |           |
|                                             |         |   | 6 |           |
|                                             |         |   | , |           |
|                                             |         |   | 6 |           |
|                                             |         |   | 7 |           |
|                                             |         |   | 9 |           |
+---------------------------------------------+---------+---+---+-----------+

The following table reflects the SDA dollars resolved by type of
recipient during this reporting period. Recipients in the "other"
category include transfers to the Miscellaneous Receipts Account at
Treasury, account reclassifications and transfers to the Federal Finance
System.

<table style="width:100%;">
<colgroup>
<col style="width: 31%" />
<col style="width: 12%" />
<col style="width: 1%" />
<col style="width: 12%" />
<col style="width: 1%" />
<col style="width: 13%" />
<col style="width: 1%" />
<col style="width: 12%" />
<col style="width: 1%" />
<col style="width: 12%" />
</colgroup>
<tbody>
<tr class="odd">
<td></td>
<td><blockquote>
<p><strong>Transfers<br />
to IIM Accounts</strong></p>
</blockquote></td>
<td></td>
<td><blockquote>
<p><strong>Transfers<br />
to Tribal Accounts</strong></p>
</blockquote></td>
<td></td>
<td><blockquote>
<p><strong>Paid to Non-Indian Third Party</strong></p>
</blockquote></td>
<td></td>
<td><blockquote>
<p><strong>Other</strong></p>
</blockquote></td>
<td></td>
<td><blockquote>
<p><strong>Total</strong></p>
</blockquote></td>
</tr>
<tr class="even">
<td><blockquote>
<p>Dollars resolved during this reporting period</p>
</blockquote></td>
<td><blockquote>
<p>$1,012,969</p>
</blockquote></td>
<td></td>
<td><blockquote>
<p>$2,171,536</p>
</blockquote></td>
<td></td>
<td><blockquote>
<p>$121,822</p>
</blockquote></td>
<td></td>
<td><blockquote>
<p>$328,565</p>
</blockquote></td>
<td></td>
<td>$3,634,892</td>
</tr>
</tbody>
</table>

**Imaging/Coding -- Individual Indian Trust Documents**

OHTA's IIM imaging and coding efforts continued during this reporting
period, and the updated *Coding and Imaging Manual* is now expected to
be released during the next reporting period. As of March 31, 2005, OHTA
had completed the following imaging and coding work.

**[Imaging and Coding Progress]{.underline}**

  -------------------------- ------------------------ ---------------------- ----------------------
                             **[Pages                 **[Documents           **Documents Loaded
                             Scanned]{.underline}**   Coded]{.underline}**   into Accounting
                                                                             [Reconciliation
                                                                             Tool]{.underline}**

  Work results from July 9,  6,400,046                223,390                223,339
  2003 (commencement of                                                      
  imaging and coding),                                                       
  through December 31, 2004                                                  
  -- Reported in the *Status                                                 
  Report to the Court Number                                                 
  Twenty*                                                                    

  Work results during this   [666,999]{.underline}    [15,476]{.underline}   [13,667]{.underline}
  reporting period                                                           

  Cumulative results through 7,067,045                238,866                237,006
  the end of this reporting                                                  
  period                                                                     
  -------------------------- ------------------------ ---------------------- ----------------------

**[Delays and Obstacles]{.underline}**

OHTA's ability to search for trust records necessary to its ongoing
historical accounting projects has continued to be impacted by limited
access to certain records, including: 1) records being prepared for
shipment, in transit to the AIRR, or being processed by NARA; and 2)
records held in Albuquerque because of Court orders in *Pueblo of Laguna
v. United States*, *Jicarilla Apache v. United States*, and *Osage
Nation and/or Tribe of Indians of Oklahoma v. United States*. In
addition, OHTA has reached the maximum capacity for the number of people
who can work in the archival storage area at the Lenexa FRC. OHTA and
OTR have negotiated a contract with NARA to expand record storage and
workspace at the Lenexa FRC for the purpose of conducting expanded
imaging, coding and document searching of the records. OHTA expects the
expansion to be completed during the next reporting period.

For fiscal years 2003 through 2005, the enacted appropriations have been
below the President's requests. This has prevented OHTA from making the
progress it projected in the January 6, 2003, Plan filed with the Court.

**[Assurance Statement]{.underline}**

I concur with the contents of the information contained in the Office of
Historical Trust Accounting section of the *Status Report to the Court
Number Twenty-One*. The information provided in this section is accurate
to the best of my knowledge.

Date: April 27, 2005

Name: *Signature on File*

> Bert T. Edwards, Executive Director
>
> Office of Historical Trust Accounting

III. []{#__RefHeading___Toc102805870 .anchor}**OFFICE OF THE SPECIAL
     TRUSTEE FOR AMERICAN INDIANS**

**[Introduction]{.underline}**

The Office of the Special Trustee for American Indians was created by
the American Indian Trust Fund Management Reform Act of 1994. The 1994
Act provides direction to the Department of the Interior on accounting
for Indian trust funds and reforming the operation of the Indian
fiduciary trust. The Special Trustee's responsibilities under the Act
include creating a comprehensive strategic plan for the operation of the
trust and providing oversight of the accounting for Indian trust funds
and the reform of the trust.

In addition to the role of the Special Trustee set forth in the Act, the
Secretary assigned other duties to the Special Trustee, including
accounting and investing of collected funds, developing a risk
management program, managing a reengineering effort of the trust
business processes and creating an audit and review function to grade
the performance of various Interior bureaus and offices and Tribes that
perform fiduciary trust functions.

**[Special Trustee's Observations]{.underline}**

**Trust Initiatives for the 21^st^ Century**

Work continued on the development of an implementation plan that will
result in the installation of the Fiduciary Trust Model throughout
Interior. Extensive work was done at the Anadarko and Concho BIA pilot
agency offices to convert title systems, reduce backlogs and improve
business processes.

**Trust Review and Audit**

OTRA continued its work of evaluating trust operations at various BIA
agencies and Tribes. Several reports are now final and corrective action
plans are expected to be prepared for agencies and Tribes where
deficiencies in operations were found. In particular, a report
concerning the sale of rights-of-way in the Navajo Region is being
drafted by OTRA. The report is expected to be made available to the
Navajo Region office and a corrective action plan requested during the
next reporting period.

**Appraisals**

Interior's Appraisal Services Directorate, Chief Appraiser has selected
a deputy who will principally be in charge of the contract between OST
and Interior ASD. This person is expected to be employed and begin a
full review of the OAS program during the next reporting period.
Recruitment for five additional review appraisers began during this
reporting period and these appraisers are expected to be hired during
the next reporting period. As a result of turnover and time requirements
of hiring new appraisers, the backlog of appraisals has grown.
Additional concerns of the Chief Appraiser focus on needed training of
existing appraisers and hiring contract appraisers timely.

In order to resolve the issue of methodology for appraising renewals of
rights-of-way, I have directed the ASD, Chief Appraiser to use his
professional judgment and follow the USPAP guidelines for these kinds of
appraisals. He is expected to have a policy developed for this kind of
appraisal during the next reporting period, which the field appraisers
can use as guidance. Finally, new appraisals of certain rights-of-way
previously appraised by former Navajo Region appraiser Anson Baker are
expected to be completed during the next reporting period.

**American Indian Probate Reform Act**

The notice required by AIPRA has been developed. Publication of the
notice as required by the Act began during this reporting period by
Interior's initiating the mailing of notices to Indian owners of trust
or restricted land. Additional mailings and publication of the notice in
newspapers and the Federal Register are expected to occur during the
next reporting period. After the notice requirements are met, the
Secretary is expected to execute a certification that the notice has
been provided. One year from the date of her certification, the probate
provisions become effective. In addition, some other sections of the Act
do not take effect until one year after certification.

**[Conclusion]{.underline}**

I am satisfied that trust reform is moving forward. The work at Concho
and Anadarko indicates that BIA and OST employees are committed to
improving their management of the trust. Together with the
implementation of new trust IT systems and conversion of many old legacy
systems to new systems, productivity should increase and the ability to
stay current and eliminate backlogs is expected to improve greatly the
delivery of services to beneficiaries of the trust.

Weaknesses continue in the administration of the appraisal program. In
response, the ASD Chief Appraiser has committed his resources to improve
delivery of services to bring appraisals current, particularly with
regard to the requirements of the ILCA program. Further, the time
required entering data into new systems is a challenge to trust reform.
OST continues to provide contractors to assist with data entry functions
to ensure that new IT systems can be used as soon as possible as systems
of record.

**[Assurance Statement]{.underline}**

The comments and observations are provided by the Special Trustee for
American Indians and reflect the opinion of the Special Trustee only.

Date: April 21, 2005

Name: *Signature on File*

Ross O. Swimmer

Special Trustee for American Indians

A.  []{#__RefHeading___Toc102805871 .anchor}**TRUST REVIEW AND AUDIT**

**[Introduction]{.underline}**

OTRA reports directly to the Special Trustee for American Indians. OTRA
was created by OST as a response to trust initiatives developed during
the tribal consultation process of 2002. OTRA conducts performance
audits, examinations and reviews of Interior entities as well as Tribes
that manage fiduciary trust activities. Examinations are routinely
conducted at locations that perform trust operations, and are planned to
result in a performance rating.

**[Current Status]{.underline}**

**Indian Trust Examinations**

During this reporting period, OTRA initiated field work on appropriate
trust examinations for FY2005. The examination plan provides coverage
for FY2005 of 32% of all trust income transactions and 42% of trust
assets. This plan is expected to bring the two-year totals to 58% and
68% respectively.

OTRA staff issued one final and ten draft reports for examinations
performed at various agencies and Tribes within the Southern Plains and
Eastern Oklahoma regions. These examinations were part of the pilot test
reported in the previous report to the Court. Once comments from
respective agencies and Tribes are received and incorporated into the
report, these ten reports will be finalized. Comments must be received
within 30 days from the issue date of the report.

**Annual Interior Indian Trust Funds Financial Statement Audit**

The Indian trust funds financial statement audit, required by the
American Indian Trust Fund Management Reform Act of 1994, is conducted
by an independent auditor under OIG management. The independent auditor
initiated work on the FY2005 audit during this reporting period and is
expected to continue through the first quarter of FY2006.

**Annual Audit Corrective Actions**

During this reporting period, in response to the FY2004 audit, OST
managers reported progress on implementing corrective action plans
addressing material weaknesses, non-compliance issues and management
letter comments.

**Compliance Reviews**

During this reporting period, 11 cases were in inventory. One case was
closed without the need for a final report. Field work or report
drafting continued on the remaining ten.

**Indian Trust Rating System**

The first version of the "Trust Examination Guide" was issued and is
being utilized by OTRA to conduct examinations. Work continues to expand
and modify the "Trust Examination Guide" to include examination
planning, final report writing and close-out of the examination.

**[Delays and Obstacles]{.underline}**

Lack of Internet access impedes OTRA's work processes and its ability to
communicate effectively, both internally and externally.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Trust
Review and Audit section of the *Status Report to the Court Number
Twenty-One*. The information provided in this section is accurate to the
best of my knowledge.

Date: April 20, 2005

Name: *Signature on File*

D. Jeff Lords

Acting Director, Office of Trust Review and Audit

Office of the Special Trustee for American Indians

B.  []{#__RefHeading___Toc102805872 .anchor}**OST-OFFICE OF THE CHIEF
    INFORMATION OFFICER**

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1.  []{#__RefHeading___Toc102805873 .anchor}**RECORDS MANAGEMENT**

**[Introduction]{.underline}**

The Office of Trust Records was established in 1999 to develop and
implement a program for the economical and efficient management of trust
records, consistent with the 1994 Act, the Federal Records Act and other
statutes and implementing regulations. The OTR records management
program has been developed and implemented, and continues to evolve, to
ensure that necessary Indian records are maintained, records retention
schedules are consistent with retention needs, and records are
safeguarded throughout their life-cycles.

**[Accomplishments and Completions]{.underline}**

**American Indian Records Repository**

During this reporting period, approximately 12,920 indexed boxes of
inactive Indian records were moved to the AIRR in Lenexa, KS, from OTR's
facilities in Albuquerque, NM. Approximately 104,370 indexed boxes are
located in the AIRR as of the end of this reporting period.

**Records Indexing Project**

Indexing of approximately 111,611 boxes was completed by the end of this
reporting period. Priority for the indexing of boxes of Indian records
continued to be given to those boxes of records potentially responsive
to tribal trust litigation, and included boxes required by OHTA for
litigation discovery requests.

Approximately 5,000 boxes of records**,** including approximately 1,200
boxes from SPRO and Anadarko Agency reported in the previous report to
the Court, were moved from BIA/OST locations and OTR to the Lenexa Annex
for indexing during this reporting period. Once indexed, these boxes
will be stored in the AIRR.

**Record Keeping Requirements**

During this reporting period, NPS and the Fish and Wildlife Service
amended prior certifications sent to the Assistant Deputy Secretary that
had stated that neither agency maintained Indian fiduciary trust
records. As reported in the *Status Report to the Court Number
Seventeen,* the prior certifications had indicated NPS and FWS had
assessed their respective record series and that no record series had
been identified as containing IFTR. Each agency has identified a subset
of one records series as potentially containing IFTR. Each agency has
taken steps to protect and prevent destruction of these records. Also
during this reporting period, BLM provided its certification to the
Assistant Deputy Secretary that it had completed the identification of
BLM records series containing IFTR and has identified the series as
permanent in its records schedules.

**Training**

OTR provided records management training for 38 BIA-identified records
contacts during this reporting period.

**Equipment Purchases**

OTR provided 54 pieces of fireproof filing equipment to OST and 402
pieces to BIA programs during this reporting period.

**[Current Status]{.underline}**

**Safeguarding Records**

During this reporting period, the contractor finished the report on the
283 boxes of records that were or may have been damaged or contaminated
by mold, mildew, mouse droppings or other adverse elements. Out of the
283 boxes assessed, 140 boxes were determined to have some records
within them where portions of the record are illegible or unclear. The
contractor estimated that less than 1% of the total pages of records
assessed for this project are completely illegible. The report was
transmitted to NARA for review and to request assistance in remediation
of the records. It is anticipated that OTR and NARA will begin to
address remediation of damaged records after NARA completes its review
of the report during the next reporting period.

**Record Keeping Requirements**

A Federal Register Notice was published on February 2, 2005, announcing
tribal consultation meetings on the proposed language for management of
fiduciary trust records that will be negotiated for the FY2006 funding
agreements for compacted and contracted Tribes. All meetings were
concluded during this reporting period. Written comments will be
accepted through April 1, 2005. It is anticipated that comments and
remarks received from the Tribes during the consultation period will be
evaluated in the next reporting period.

**Site Assessments**

During this reporting period, OTR furnished written site assessment
reports of BIA records programs at the following agencies: Osage, Miami,
Talihina, Chickasaw, Okmulgee, Zuni, Ramah and Wewoka. OTR furnished
written reports on the site assessments of OST records programs at the
following offices: Eastern Oklahoma Region office and Osage Agency.
Reports of tribal records programs were sent to OTRA for transmittal to
the following Tribes: Osage Nation, Eastern Shawnee Tribe of Oklahoma,
Chickasaw Nation of Oklahoma, Choctaw Nation and the Wyandotte Nation.
OTR forwarded the site assessment report on the Creek Nation to OTRA
during the previous reporting period, but inadvertently did not report
it in the previous report to the Court.

OTR completed records management site assessments of BIA and OST
programs located at the SWRO and BIA programs at Jicarilla and Mescalero
Agencies during March 2005. It is anticipated these reports will be
completed and forwarded in the next reporting period.

**Records Retention Schedules**

OTR sent the following electronic systems records schedules to the BIA
for final review and approval: Anadarko Real Estate Module (REM); Indian
Forestry Database (InfoDat); Continuous Forest Inventory (CFI); and
Geographic Information System (GIS). Once BIA approval is received, OTR
will forward the systems records schedules to the Archivist of the
United States for approval. It is anticipated that this will occur in
the next reporting period.

**Records Evaluation**

As reported in the *Status Report to the Court Number Twenty,* some
boxes of materials provided to attorneys conducting discovery for tribal
trust litigation were found to contain torn documents. Thirty-one boxes
were set aside by OTR for evaluation by OST because they were marked by
the OST field office located in the BIA SWRO as containing duplicates or
other non-record material.

These boxes remain at OTR pursuant to a litigation hold. Once the boxes
are released, OST can carry out its plans to verify whether any
potential records in these boxes are also filed at the field office. OST
plans to do this by taking the boxes to the field office and comparing
documents to documents maintained at the field office. This review is
intended to determine whether the contents might be federal/trust
records or whether the contents had been properly marked as non-record
duplicates. OST will implement its plan when SOL informs OST that the
boxes can be returned to OST.

**[Delays and Obstacles]{.underline}**

Lack of Internet access continues to hinder OTR's ability to provide
access to the record index database for authorized users of the records.
If Internet access were available, authorized researchers could conduct
their searches remotely from their respective work sites and only visit
OTR when necessary to inspect specific boxes.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Records
Management section of the *Status Report to the Court Number
Twenty-One.* The information provided in this section is accurate to the
best of my knowledge.

Date: April 26, 2005

Name: *Signature on File*

Ethel J. Abeita

Director, Office of Trust Records

Office of the Special Trustee for American Indians

A.  []{#__RefHeading___Toc102805874 .anchor}**TRUST ACCOUNTABILITY**

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1.  []{#__RefHeading___Toc102805875 .anchor}**TRUST BUSINESS PROCESS
    MODELING**

**[Introduction]{.underline}**

Interior is working to build a highly effective fiduciary trust services
organization by implementing the business objectives contained in the
CTM. Those business objectives are being used to guide implementation of
the FTM. Implementation of the FTM is a collaborative effort of BIA,
OST, BLM, MMS and OHA, and is integrated with Interior's other trust
reform initiatives. The FTM is being implemented to transform the
current trust business processes into more efficient, consistent,
integrated and fiscally responsible business processes that meet the
needs and priorities of the beneficiaries.

**[Accomplishments and Completions]{.underline}**

During this reporting period, the "To-Be" Model and the resulting FTM
were filed with the Court.

**FTM - General**

An FTM implementation team meeting was held February 1-3, 2005, in
Albuquerque. Draft language addressing outstanding issues related to
direct pay and fee interests has been forwarded to senior management for
review and comment. The FTM project schedules and the AIPRA
implementation schedule were consolidated into a single trust reform
implementation schedule.

Standardized handbook development guidance has been finalized and
approved by TPMC and BIA Office of Trust Services. This guidance has
been issued to BIA handbook team leaders and provides a standard
template for developing drafts. TPMC reengineering staff has been
heavily involved with the BIA handbook teams to bring elements of the
FTM into operation.

A "General Guidance and References" handbook (containing commonly used
acronyms, general authorities, etc.) has been drafted by the
reengineering staff and submitted to BIA for review.

**Organizational Impacts**

On March 9, 2005, OHA published regulations in the Federal Register
authorizing the transfer of the BIA ADM positions to OHA. This transfer
enabled the creation of a single adjudication office for probate, as
outlined in the FTM, which began operations as a newly formed OHA
Probate Hearings Division. The objective is to improve the level of
service to beneficiaries through timely adjudication of trust estates.

The FTM implementation team requested OAS create an Indian Minerals
Valuation Unit to perform minerals valuations for acquisition purposes.
A proposal was presented to and accepted by the TESC. OAS is expected to
respond to a proposed implementation schedule during the next reporting
period. Responsibility for valuations for mineral leases would remain
with BLM.

As recommended in the FTM, BLM and BIA have initiated the placement of
BLM cadastral surveyors in regional offices, and the development of a
certified federal survey program.

**Ownership**

Consistent with the Fiduciary Trust Model, BLM, BIA and OST have jointly
drafted the Interior Indian Trust Lands Boundary Standards for the
preparation of boundary evidence in land or resource transactions for
the benefit of individual Indians and Indian Tribes. These standards are
expected to streamline the delivery of trust cadastral services by
standardizing and formalizing existing best practices. These draft
standards, together with relevant portions of the departmental and
bureau manuals and handbooks, were distributed to BIA, BLM, OST and
Tribes for comment.

**Land and Natural Resource Management**

The reengineering staff has developed a proof-of-concept prototype
designed to provide an automated solution to current manual leases
produced in the field. The prototype includes mandatory provisions that
automatically populate depending upon the type of land use
authorization. An additional set of optional provisions that can be
selected is included, and the prototype provides flexibility to include
unique provisions that may arise during land use authorization
negotiations. It is expected during the next reporting period that OST
and BIA will explore the feasibility of testing the prototype's
functionality at BIA's pilot agencies.

**Trust Beneficiary Call Center**

TBCC successfully completed a pilot test to connect the Concho and
Anadarko agencies to the TBCC tracking system. The connection will allow
FTOs and staff to document and track beneficiary calls, walk-ins and
correspondence.

**[Current Status]{.underline}**

Since beginning operations in December 2004 through the end of this
reporting period, the TBCC received 13,141 calls and provided a
first-line resolution for 93% (12,221) of these calls. First-line
resolution means the person answering the call resolved the inquiry
without referral or escalation.

TBCC completed a roll-out schedule for re-directing toll-free calls to
TBCC. The roll-out will be implemented by region, and is expected to
begin in June 2005 and finish in December 2005. Re-directing the
toll-free calls to TBCC is expected to relieve some of the workload for
Interior staff in field locations.

During this reporting period, reengineering staff continued to develop
training curriculum to support the implementation of Phase 1 projects,
and to develop job skills models for clarifying roles performed in each
of the FTM business processes.

TPMC continued developing a communication strategy to promote the
implementation of FTM business processes to internal and external
stakeholders. Implementation of a communication plan is expected to
begin during the next reporting period.

**[Delays and Obstacles]{.underline}**

Major obstacles affecting the ability of Interior to build a trust
services delivery model include:

-   lack of Internet access, and

-   sheer complexity of reengineering the existing trust business
    processes to achieve integrated and consistent business processes.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Trust
Business Process Modeling section of the *Status Report to the Court
Number* *Twenty-One.* The information provided in this section is
accurate to the best of my knowledge.

Date: April 20, 2005

Name: *Signature on File*

John Bennett

Acting Deputy Special Trustee, Trust Accountability

Office of the Special Trustee for American Indians

2.  []{#__RefHeading___Toc102805876 .anchor}**TRUST DATA QUALITY AND
    INTEGRITY**

**[Introduction]{.underline}**

The success of trust reform depends, in part, on the accuracy of data
generated from the maintenance of trust assets, ownership of trust
assets, distribution of trust income, and management of trust accounts.
The DQ&I project focuses on accomplishing three initiatives: (1)
validating/correcting current CDE to their respective source documents,
(2) implementing Post-QA review processes which will help ensure that
on-going updates to CDE remain accurate, and (3) providing trust
transaction and real property asset statements to beneficiaries, after
CDE validation/correction has been completed for a location. CDE are
defined as those trust data elements that are needed to provide: (1)
timely and accurate payments to beneficiaries, (2) timely and accurate
transaction listings and asset inventories to beneficiaries, and (3)
effective management of the assets. Examples of CDE are beneficiary
name, account number, tract identification number, and land ownership
interests.

**[Accomplishments and Completions]{.underline}**

During this reporting period, TPMC\'s contractors completed the
following tasks, which eliminated or reduced backlogs:

-   Completed re-labeling of 998 Farming and Grazing files for the
    Anadarko Agency to complete this 1,429 file re-labeling task.

-   Completed re-labeling 226 Anadarko Agency Unitization &
    Communitization files.

-   Processed 743 Concho and Anadarko Agency probate orders by: (1)
    verifying 2,663 landowner ID numbers, (2) encoding 3,009 landowner
    ID numbers into the land title system, and (3) copying the probate
    orders for distribution to various LTROs for posting.

-   Researched 121 Papago Agency probate orders, of which 78 required
    encoding into IRMS.

**[Current Status]{.underline}**

The DQ&I project continued at: (1) SPRO-LTRO for all SPRO agency/field
office locations (Anadarko Agency, Concho Agency, Pawnee Agency, Horton
Agency and Shawnee Field Office), (2) GPRO-LTRO for the Pine Ridge
Agency, (3) Pima Agency and (4) PRO-LTRO for the Palm Springs Field
Office, Northern California Agency and Southern California Agency.

During this reporting period, TPMC\'s contractor:

-   Supported the Concho Agency with research and correction of cases
    where a beneficiary had been assigned more than one unique landowner
    ID number in the various trust systems. These landowners with
    multiple ID numbers were identified during the CDE
    validation/correction task; 209 out of 390 landowner IDs were
    researched during the reporting period.

-   Encoded Concho Agency encumbrance effective/expiration dates into
    the land title system. During the reporting period 95% of 2,872
    encumbrance effective/expiration dates were encoded.

-   Encoded Anadarko Agency encumbrance effective/expiration dates into
    the land title system. During the reporting period, 15% of 9,945
    encumbrance effective/expiration dates were encoded.

-   Supported Fort Belknap Agency\'s SDA distribution efforts, by
    encoding 46 out of 247 probate orders into IRMS. Of the 803 Fort
    Belknap Agency probate orders inventoried last reporting period, 247
    were identified to be encoded by the contractor.

-   Assisted PRO-LTRO with determining the correct landowner ID number
    in the land title system. 169 out of 535 BIA certified IDs have been
    verified in the land title system.

-   Encoded 152 of the 252 Concho Agency CDEs previously identified for
    BIA correction. BIA corrected 79 of the variances and the remaining
    21 will be returned to BIA for further research and correction, and
    are expected to be completed during the next reporting period.

-   Encoded 90.4% of the Anadarko Agency CDE corrections for which
    TPMC\'s contractor was originally responsible. Research efforts on
    the remaining tracts are ongoing but are significantly more
    time-intensive than was previously experienced. The contractor also
    encoded 40.7% of the Anadarko Agency CDE previously identified for
    BIA correction. These tasks are expected to be completed during the
    next reporting period.

-   Encoded into the land title system an additional 37 Concho Agency
    CDE and 13,470 Anadarko Agency CDE, which did not exist in the
    former BIA legacy land title system, for a total of 9,487 encoded at
    Concho and 14,881 at Anadarko. Examples of these CDE are: (1) agency
    contract number, (2) document effective date and (3) document
    cancellation date. This task is expected to be completed during the
    next reporting period.

**[Delays and Obstacles]{.underline}**

During this reporting period, the following delays and obstacles impeded
the progress of the DQ&I project:

-   Securing timely BIA trust system logon IDs and security profile
    set-ups.

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-   Lack of access to the Internet, which has resulted in: (1)
    communication delays; (2) adverse project coordination issues; (3)
    increased administrative program costs; and (4) the overall DQ&I
    project being unable to take full advantage of available information
    technology.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in this Trust
Data Quality and Integrity section of the *Status Report to the Court
Number Twenty-One.* The information provided in this section is accurate
to the best of my knowledge.

Date: April 26, 2005

Name: *Signature on File*

John E. White

Trust Reform Officer

Office of the Special Trustee for American Indians

3.  []{#__RefHeading___Toc102805877 .anchor}**INDIAN FIDUCIARY TRUST
    TRAINING PROGRAM**

**[Introduction]{.underline}**

Interior has a continuing responsibility to provide adequate staffing,
supervision and training for trust fund management and accounting
activities. Fiduciary trust training is essential to the success of
Interior's trust reform efforts and forms an integral part of all
training for Interior employees who are involved in the management of
Indian trust assets.

**[Accomplishments and Completions]{.underline}**

OST offered three sessions of the course, *Fiduciary Overview Program*,
presented by Cannon Financial Institute, with 76 BIA, OST, MMS and
tribal personnel attending during this reporting period. A total of 670
people have attended this course since March 2003. This course compares
and contrasts the federal Indian trust administered through Interior
with private sector trusts administered through banks and other
financial institutions.

Cannon personnel presented the *Fiduciary Behavior* and *Asset
Management* specialty courses to 42 OST and BIA personnel. These two
courses are part of the previously reported certification program.
Additional sessions of these courses are expected to be presented during
the next reporting period.

During this reporting period, OST training staff conducted 16 sessions
to provide training in TFAS, CSS, StrataVision and the historical query
database to 219 OST, BIA and contractor staff.

*The New Hire Handbook for the Supervisor* was distributed to BIA and
OST supervisors during this reporting period.

34 OST trust officers, BIA superintendents and deputy superintendents
for trust completed the three-week orientation program for trust. This
course is expected to be presented again during the next reporting
period.

OST coordinated training sites and produced training materials for the
AIPRA that was held the last two weeks of this reporting period for 170
BIA, OST and tribal employees.

**[Current Status]{.underline}**

Construction continues on the NIPTC in Albuquerque and is expected to be
completed by the end of CY2005.

Coordination efforts are underway for TFAS, CSS, Stratavision,
Historical Query, TAAMS, and Interagency Handbook training for OST and
BIA staff at Concho and Anadarko agencies. Training is expected to begin
during the next reporting period.

**[Delays and Obstacles]{.underline}**

The lack of Internet access inhibits electronic communication with other
governmental agencies and contractors, hinders the research of training
tools and potential contractors, and restricts OST's ability to access
online training programs.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Indian
Fiduciary Trust Training Program section of the *Status Report to the
Court Number Twenty-One.* The information provided in this section is
accurate to the best of my knowledge.

Date: April 15, 2005

Name: *Signature on File*

Dianne M. Moran

Director, Trust Training

Office of the Special Trustee for American Indians

4.  []{#__RefHeading___Toc102805878 .anchor}**RISK MANAGEMENT**

**Introduction**

The objectives of the risk management initiative are to design, deliver,
and implement a comprehensive risk management program that includes
extensive management controls for monitoring and evaluating Interior's
Indian trust asset management program. The risk management program
continues to be implemented by TPMC. OTRA monitors and evaluates
management corrective action plans to mitigate control deficiencies.

**[Accomplishments and Completions]{.underline}**

At the beginning of this reporting period, risk management contracts
were awarded for: 1) content development and training; and 2) system
maintenance and enhancement.

**[Current Status]{.underline}**

MMS initiated its identification of business processes for the purpose
of developing information needed to assess and mitigate risks using the
RM-PLUS tool. BLM and OST began validating their previously-identified
business processes and risk factors.

During the next reporting period, BIA is expected to provide a point of
contact necessary to implement the risk management program.

**[Delays and Obstacles]{.underline}**

The lack of Internet access complicates the implementation and use of
RM-PLUS since it was designed as a web-based application.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Risk
Management section of the *Status Report to the Court Number
Twenty-One*. The information provided in this section is accurate to the
best of my knowledge.

Date: April 20, 2005

Name: *Signature on File*

John Bennett

Acting Deputy Special Trustee, Trust Accountability

Office of the Special Trustee for American Indians

5.  []{#__RefHeading___Toc102805879 .anchor}**REGULATIONS, POLICIES AND
    PROCEDURES**

**[Introduction]{.underline}**

OTP in OST was established on April 21, 2003, to assist Interior in
establishing "consistent, written policies and procedures for trust fund
management and accounting" as stated in the 1994 Act. OTP oversees and
facilitates the development, promulgation and coordination of
trust-related regulations, policies, procedures and other materials to
guide the proper discharge of Interior's fiduciary responsibilities. OTP
is separate from BIA's PPA, which is responsible for policies,
procedures and regulations affecting all BIA activities. PPA activities
thus are reported in the BIA section of the reports to the Court.

**[Accomplishments and Completions]{.underline}**

The investment policy for tribal and IIM funds was completed and issued.

The procedure for making claims on missing or lost Treasury checks was
completed and issued.

**[Current Status]{.underline}**

OTP continues to convert frequently-used paper forms into fillable
electronic forms. These forms are then placed on Infonet where they can
be retrieved from any workstation, filled in electronically and printed.

As a result of extensive comments received, additional work by OTP is
necessary to amend the draft of an OST Directives Handbook and Manual.
Publication is expected by the end of CY2005.

A meeting was held between program SMEs and OTP to finalize the
Disbursing DOP. A similar meeting to finalize the Reporting and
Reconciliation DOP is scheduled for the next reporting period.

**25 CFR 124 -- Deposits of Proceeds of Lands Withdrawn for Native
Selection under the Alaska Native Claims Settlement Act.** Final
approval and publication of the rule is expected by the end of the next
reporting period.

**25 CFR 1200 -- American Indian Trust Fund Management Reform Act.** The
rule has been reassigned to a special working group for substantive
review and change. Publication is expected by the end of CY2005.

**[Delays and Obstacles]{.underline}**

Lack of access to the Internet and its repository of online statutes,
the Federal Register and other resources continues to present challenges
to this office.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Office of
Trust Regulations,

Policies and Procedures section of the *Status Report to the Court
Number Twenty-One*. The

information provided in this section is accurate to the best of my
knowledge and belief.

Date: April 28, 2005

Name: *Signature on File*

Richard V. Fitzgerald, Director

Office of Trust Regulations, Policies and Procedures

Office of the Special Trustee for American Indians

A.  []{#__RefHeading___Toc102805880 .anchor}**FIELD OPERATIONS**

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1.  []{#__RefHeading___Toc102805881 .anchor}**APPRAISAL**

**[Introduction]{.underline}**

The Office of Appraisal Services is responsible for the Indian land
valuation program, which was established to provide impartial estimates
of market value for a variety of real property interests on land owned
in trust or restricted status by individual Indians, Alaska Natives and
Indian Tribes. Various regulations governing Indian trust land actions
require valuations. To meet this requirement, an appraisal or other
valuation method is used to ensure that fair and just compensation is
received on Indian land transactions. The types of land actions are
varied. Major types include commercial, industrial, recreational,
agricultural and other types of leases; rights-of-way; land sales and
land exchanges; grazing and range permits and assessment of trespass
damages.

**[Accomplishments and Completions]{.underline}**

An Indian Minerals Valuation Unit is being established as a part of the
ASD to support the sale and acquisition of minerals on federal and
Indian lands. This is expected to incorporate the FTM's proposed Indian
minerals sale and acquisition initiative.

The Deputy Chief Appraiser position was filled during this reporting
period.

**[Current Status]{.underline}**

NBC-ASD, in coordination with OST, continues to conduct a comprehensive
analysis of OAS staffing and training requirements. An assessment of the
vacant regional appraiser position located in the Eastern Region was
completed, and the position is expected to be advertised during the next
reporting period.

Work continued on a directive to address the proper appraisal methods
and techniques to be used by OAS appraisers. The directive is expected
to be issued during the next reporting period.

Work continues to revise and update the OAS appraisal handbook, in
conjunction with an updated department-wide appraisal handbook. This
project still is expected to be completed during FY2005.

Work continues on the cooperative effort between OAS and NBC to
establish regional contracts with independent contractors to perform
appraisals and alleviate backlogs. A revised scope of work for a blanket
purchase order in the Northwest Region has been developed and is
expected to be readvertised during the next reporting period. This
approach will be duplicated in those regions where this approach may be
proven to be successful. The use of contractors is expected to be
considered as part of the staffing analysis discussed above.

OAS advertised five review appraiser positions to fill critical needs in
the Northwest, Rocky Mountain, Midwest and Navajo Regions.

**Appraisal Backlog**

As of this reporting period, the appraisal backlogs are as follows:

+--------------------+----------------------+--------------------------+
|                    | **Appraisal          | **Appraisal Backlog**    |
|                    | Backlog**            |                          |
|                    |                      | **[As of                 |
|                    | **[As of             | 03/31/05]{.underline}**  |
|                    | 12/                  |                          |
|                    | 31/04]{.underline}** |                          |
+--------------------+----------------------+--------------------------+
| Northwest          | 51                   | 166                      |
+--------------------+----------------------+--------------------------+
| Rocky Mountain     | 152                  | 139                      |
+--------------------+----------------------+--------------------------+
| Midwest            | 14                   | 21                       |
+--------------------+----------------------+--------------------------+
| Western            | 37                   | 9                        |
+--------------------+----------------------+--------------------------+
| Southwest          | 8                    | 6                        |
+--------------------+----------------------+--------------------------+
| E. Oklahoma        | 55                   | 33                       |
+--------------------+----------------------+--------------------------+
| Navajo             | 182                  | 203                      |
+--------------------+----------------------+--------------------------+
| Pacific            | 7                    | 13                       |
+--------------------+----------------------+--------------------------+
| Alaska \*          | 135                  | 318                      |
+--------------------+----------------------+--------------------------+
| Eastern            | 0                    | 0                        |
+--------------------+----------------------+--------------------------+
| Southern Plains    | 6                    | 1                        |
+--------------------+----------------------+--------------------------+
| Great Plains       | 46                   | 80                       |
+--------------------+----------------------+--------------------------+
| **Total**          | **693**              | **989**                  |
+--------------------+----------------------+--------------------------+

\*Due to extreme weather conditions, Alaska appraisers inspect
properties during the summer months and complete the reports during the
winter months.

This table does not include appraisal backlog information from the
compacted and contracted Tribes. In the MOUs that are currently being
negotiated with Tribes, reporting backlog information on a quarterly
basis is required. This information is expected to be incorporated into
future reports to the Court.

**[Delays and Obstacles]{.underline}**

The inability to utilize the Internet as a tool to communicate with
outside contacts to research comparable sales and other information is a
continuing hardship.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Appraisal
section of the *Status Report to the Court Number Twenty-One*. The
information provided in this section is accurate to the best of my
knowledge.

Date: April 26, 2005

Name: *Signature on File*

Brian M. Holly, MAI

Appraisal Services Directorate

National Business Center

A.  []{#__RefHeading___Toc102805882 .anchor}**TRUST SERVICES**

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1.  []{#__RefHeading___Toc102805883 .anchor}**CURRENT ACCOUNTING
    ACTIVITIES**

**[Introduction]{.underline}**

Current accounting activities focus on: a) whereabouts unknown accounts;
b) trust funds accounting system; c) special deposit accounts; d) small
balance accounts; and e) accounting discrepancies.

WAU are classified as such for various reasons, including (a) new
accounts established without an address, (b) mail returned for invalid
address and (c) account holder refused or did not claim mail. A variety
of methods and means are used to locate WAU account holders.

TFAS is a generic term for a COTS trust fund accounting system that
provides the basic receipt, accounting, investment, disbursing and
reporting functions common to commercial trust funds management
operations. All IIM accounts have been converted to this system.

SDA are temporary accounts for the deposit of trust funds that cannot
immediately be credited to the proper account holders. As explained in
the BIA/OST Interagency Handbook Procedures, this type of account is to
be used only as an exception to the rule that trust funds immediately be
deposited to the credit of, and then distributed as soon as practicable
to, the individual and tribal beneficiaries. The SDA project has two
sub-projects: the retrospective (pre-January 1, 2003 receipts) and the
prospective (post-December 31, 2002 receipts) phases. OHTA has
responsibility for "resolution" (i.e., research and distribution of
funds) of the retrospective phase, while BIA has comparable
responsibility for the prospective phase. This section of the report to
the Court thus addresses only the prospective phase.

Small balance accounts are defined as those with balances of \$.01 -
\$1.00 and no activity in the preceding eighteen months. Management
expenses for these accounts are considerable, in part because (as
directed by Congress) annual statements must be sent to these account
holders.

Various accounting discrepancies that existed prior to the conversion to
TFAS still need research and resolution. Some may impact individual
accounts. At present, OST has a daily and monthly reconciliation process
in place to ensure that transactional reporting to Treasury is accurate
and that any discrepancies are researched and reconciled during the next
accounting period. While this process ensures resolution of current
discrepancies in timely fashion, separate research and reconciliation
efforts are needed to address the pre-TFAS discrepancies.

a.  **Whereabouts Unknown Accounts**

**[Accomplishments and Completions]{.underline}**

During this reporting period, TPMC staff conducted WAU beneficiary
outreach at the Pima Agency, Winnebago Agency, Santee Sioux Tribe, Omaha
Tribe of Nebraska, Resighini Rancheria, Yurok Tribe and Karuk Tribe of
Northern California. As a result of these outreach efforts, TPMC
received current addresses for 138 WAU account holders.

**[Current Status]{.underline}**

Priority continues to be placed on securing current addresses for
account holders of the rolling top 100 highest dollar balance WAU
accounts. During this reporting period, 16 of the top 100 WAU accounts,
with combined account balances in excess of \$2 million, were updated
with current addresses. During the next reporting period, OST expects to
hire a contractor to focus exclusively on securing current addresses for
or determining the status of the top 100 WAU accounts.

During this reporting period, 2,129 accounts were added to the WAU list
and 5,721 account holders were located. As of March 31, 2005, there were
48,587 WAU accounts with a combined balance of \$73,934,529.95. The
following table illustrates the number of accounts stratified by account
balance and WAU category:

+----------------+-------------+--------+-----------+-----------+------+
| **Account      | **Corres    | **Acc  | **A       | **R       | *    |
| balance**      | pondence/** | ount** | waiting** | efused/** | *Tot |
|                |             |        |           |           | al** |
|                | **Check     | **S    | **Address | **Un      |      |
|                | Returned**  | etup** | Confi     | claimed** |      |
|                |             |        | rmation** |           |      |
|                |             | **No** |           | **Mail**  |      |
|                |             |        |           |           |      |
|                |             | **Add  |           |           |      |
|                |             | ress** |           |           |      |
+----------------+-------------+--------+-----------+-----------+------+
| Equal to or    | 21          | 9      | 0         | 0         | 30   |
| over \$100,000 |             |        |           |           |      |
+----------------+-------------+--------+-----------+-----------+------+
| Under          | 40          | 12     | 0         | 0         | 52   |
| \$100,000 and  |             |        |           |           |      |
| equal to or    |             |        |           |           |      |
| over \$50,000  |             |        |           |           |      |
+----------------+-------------+--------+-----------+-----------+------+
| Under \$50,000 | 2,422       | 860    | 0         | 2         | 3    |
| and equal to   |             |        |           |           | ,284 |
| or over        |             |        |           |           |      |
| \$5,000        |             |        |           |           |      |
+----------------+-------------+--------+-----------+-----------+------+
| Under \$5,000  | 6,682       | 1,890  | 1         | 5         | 8    |
| and equal to   |             |        |           |           | ,578 |
| or over        |             |        |           |           |      |
| \$1,000        |             |        |           |           |      |
+----------------+-------------+--------+-----------+-----------+------+
| Under \$1,000  | 9,445       | 3,725  | 2         | 8         | 13   |
| and equal to   |             |        |           |           | ,180 |
| or over \$100  |             |        |           |           |      |
+----------------+-------------+--------+-----------+-----------+------+
| Under \$100    | 12,766      | 5,490  | 2         | 14        | 18   |
| and equal to   |             |        |           |           | ,272 |
| or over \$1    |             |        |           |           |      |
+----------------+-------------+--------+-----------+-----------+------+
| Under \$1      | 3,593       | 1,582  | 8         | 8         | 5    |
|                |             |        |           |           | ,191 |
+----------------+-------------+--------+-----------+-----------+------+
| **Total**      | **34,969**  | **13   | **13**    | **37**    | **   |
|                |             | ,568** |           |           | 48,5 |
|                |             |        |           |           | 87** |
+----------------+-------------+--------+-----------+-----------+------+

**[Delays and Obstacles]{.underline}**

The influx of WAU accounts categorized as "Account Setup No Address"
causes the total number of WAU accounts to remain relatively constant.
These accounts primarily result from probates lacking addresses for
individual heirs.

There are 19,834 supervised IIM account holders (minors, emancipated
minors, adults in need of assistance, and non-compos mentis) coded as
WAU. Updating supervised account addresses presents a challenge because,
in addition to securing the current address, BIA Social Services must
also verify the address changes to these accounts. OST plans to work
with BIA leadership to get the appropriate approvals to update 253
account addresses that have been obtained.

The lack of Internet access limits communication effectiveness. OST and
its contractor must rely primarily on mail and telephone communication
with IIM account holders.

b.  **Trust Funds Accounting System**

**[Current Status]{.underline}**

OST continued working with BIA and systems contractors to produce
statements of assets for beneficiaries at the two pilot agencies, Concho
and Anadarko. Review of the data during testing indicated that the
program offices needed to clear some data anomalies. After clean-up of
the data is completed, statements of assets are expected to be mailed in
the fourth quarter of FY2005.

> **c. Special Deposit Account Activity**

**[Current Status]{.underline}**

BIA has the responsibility for distribution of SDA funds received since
January 1, 2003 (prospective receipts). It is the policy of BIA to
distribute funds within 30 days of receipt into SDA. During this
reporting period, there were 10,508 receipt transactions posted in SDA.
Of these, 3,895 were aged more than 30 days as of March 31, 2005.

During this reporting period, aged funds were held in 113 more SDA than
in the previous reporting period. Undistributed aged receipts increased
by 1,414 and the combined dollar amount increased by \$3,418,888.46. As
of March 31, 2005, funds were held in SDA with a combined dollar amount
of \$5,685,462.08 which represented 5,262 undistributed receipts aged
over 30 days from January 1, 2003, through March 31, 2005. As of March
31, 2005, there were 1,146 receipts in 243 SDA for a combined dollar
amount of \$632,363.95 aged over one year.

During this reporting period, TPMC staff concentrated on assisting
agency staff in performing work necessary to distribute aged receipts at
the Fort Belknap, Fort Hall, Rosebud, Pima and Eastern Navajo agencies.
TPMC staff and contractors spent a combined six weeks at these five
agencies. Through these efforts, in coordination with the efforts of
BIA, aged receipts totaling \$3.4 million were distributed from SDA
during the reporting period. In addition, OST staff and contractors
provided guidance and training to agency staff in: (1) encoding lease
and allotment numbers on transactions; (2) accessing reports from an
electronic storage application; and (3) utilizing aging reports in SDA
management.

During this reporting period, OST contractor staff also assisted Papago,
Pima and Fort Belknap agencies with encoding a backlog of probate orders
to BIA's distribution ownership system, which is necessary prior to
distribution of funds.

**[Delays and Obstacles]{.underline}**

Some BIA agencies still are not utilizing StrataVision to obtain current
aging reports to assist in the monitoring and management of their SDA
receipt activity. OST continues to make training available to encourage
the use of StrataVision.

d.  **Small Balance Accounts**

As of March 31, 2005, there were 14,811 accounts that have a \$.01 -
\$1.00 balance with no activity for the previous 18 months. The total
sum included in those accounts is \$2,102.07. Statements are sent to
account holders for these accounts on an annual basis pursuant to
direction from Congress.

**e. Accounting Discrepancies**

Interior's proposal to resolve the difference between the subsidiary
account ledger (liabilities) and the IIM investment pool (assets), of
approximately \$6 million, has been approved by OMB. Authorizing and
appropriating legislation is expected to be submitted to Congress during
the next reporting period.

OST is waiting for guidance from SOL on whether non-trust WAU may be
transferred to the Treasury Unclaimed Moneys Account. When the guidance
is received, OST's draft procedure for such transfers is expected to be
put into final form.

OST plans to work with SOL to develop a solution for the resolution of
pre-1994 unposted interest. Consideration will be given to the comments
previously received from the private sector. Legislation may be
necessary.

**[Assurance Statements]{.underline}**

I concur with the content of the information contained in the Accounting
Discrepancies subsection of the Current Accounting Activities section of
the *Status Report to the Court Number Twenty-One*. The information
provided in this subsection is accurate to the best of my knowledge.

Date: May 2, 2005

Name: *Signature on File*

Margaret Williams

Deputy Special Trustee, Trust Services

Office of the Special Trustee for American Indians

I express no opinion on the content of the Accounting Discrepancies
subsection, above. I concur with the content of the information
contained in the balance of the Current Accounting Activities section of
the *Status Report to the Court Number Twenty-One*, and this information
is accurate to the best of my knowledge.

Date: April 21, 2005

Name: *Signature on File*

John Bennett

Acting Deputy Special Trustee, Trust Accountability

Office of the Special Trustee for American Indians

IV. []{#__RefHeading___Toc102805884 .anchor}**BUREAU OF INDIAN AFFAIRS**

    A.  []{#__RefHeading___Toc102805885 .anchor}**TRUST REGULATIONS,
        POLICIES AND PROCEDURES**

**[Introduction]{.underline}**

The Office of Planning and Policy Analysis in the Office of the
Assistant Secretary -- Indian Affairs was established on April 21, 2003.
PPA is responsible for developing and promulgating Indian Affairs
directives. PPA is separate from OST's Office of Trust Regulations,
Policies and Procedures, whose activities are reported in the OST
section of the status reports to the Court.

**[Accomplishments and Completions]{.underline}**

**25 CFR 15 and 43 CFR 4 - Probate of Indian Trust Estates --** The
final rule consolidating the ADM and ALJ positions into OHA was
published during this reporting period.

**[Current Status]{.underline}**

**25 CFR 161 - Navajo Partitioned Lands Grazing Permits --** The Navajo
Nation's special session of its Intergovernmental Relations Committee,
to consider legislation approving the proposed regulation for final
publication in the Federal Register, was rescheduled. The completion
date for this regulation remains undetermined.

**25 CFR 162 Subparts C & D -- Residential Leases and Business Leases
--** The final rule continues on schedule for publication by the end of
the third quarter of FY2005.

**25 CFR 216 - Surface Exploration, Mining, and Reclamation of Lands
--** The project continues on schedule and publication of the final rule
is still expected by the end of the first quarter of FY2007.

**25 CFR 243 - Reindeer in Alaska --** Changes have been made to the
proposed rule as a result of public comments. The information collection
part of the Federal Register notice is being prepared for submittal to
OMB for approval. The final rule now is expected to be published by the
end of the third quarter of FY2005.

The following projects are in various stages of completion, and they are
expected to be published by the end of the fourth quarter of CY2005:

**25 CFR 151 - Acquisition and Disposal Handbook** -- Consists of four
parts:

-   Fee-to-Trust (in editing)

-   Trust-to-Trust (in initial drafting)

-   Trust-to-Fee (in initial drafting)

-   Government-to-Government (in initial drafting)

**25 CFR 162 - Surface Leasing Handbook --** Consists of three parts:

-   Business (in initial drafting)

-   Residential (in initial drafting)

-   Agriculture (in initial drafting)

**25 CFR 166 -** **Grazing Permits Handbook** (in initial drafting)

**25 CFR 169 -- Rights-of-Way Handbook** (in editing)

**National Environmental Policy Act Compliance Handbook** -- The project
is in the final approval stage and publication now is expected during
the next reporting period.

**IAM Parts 1, 2, 3 and 7** **containing delegations of authority --**
The project is on hold while issues related to reorganization are
resolved.

**IAM Part 13 - Indian Self-Determination --**The project now is
scheduled for publication by the end of the fourth quarter of FY2005.

**BIAM Conversion to IAM**

The following BIAM parts are in the process of being converted to the
IAM:

**35 BIAM Information Resources Management --** The IAM has been
finalized and is awaiting final approval. Publication is expected by the
end of the third quarter of FY2005. The handbook is expected to be
published by the end of the fourth quarter of FY2005.

**46 BIAM Facilities Management --** The workgroup has received final
comments on the IAM and the corresponding handbook and is incorporating
them into the final draft. Completion is still expected by the end of
the third quarter FY2005.

**51 BIAM Indian Rights Protection --** No activity has taken place with
this project. The completion date remains undefined.

**54 BIAM Resources/Land --** The completion date remains undefined.

**54 BIAM Real Property Management --** The completion date remains
undefined.

**57 BIAM Road Construction --** A draft outline of this IAM now is
complete. The completion date for the final IAM remains undefined.

**58 BIAM Road Maintenance --** Work groups have been convened and are
working on converting the BIAM to IAM/handbook format. A second draft
has been completed and sent to BIA management for review. The completion
date remains undefined.

**66 BIAM Social Services --** No additional activities have taken place
with this project. The completion date remains undefined.

**[Delays and Obstacles]{.underline}**

Lack of access to the Internet has hindered PPA's ability to research
statutes and departmental manuals and makes distribution of documents
for review by Tribes more difficult and costly.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Trust
Regulations, Policies and Procedures - BIA section of the *Status Report
to the Court Number Twenty-One.* The information provided in this
section is accurate to the best of my knowledge.

Date: April 20, 2005

Name *Signature on File*

Bruce Blanchard

Acting Director, Office of Planning and Policy Analysis

Bureau of Indian Affairs

A.  []{#__RefHeading___Toc102805886 .anchor}**FRACTIONATION**

**[Introduction]{.underline}**

Fractionation of Indian trust and restricted land stems from the federal
Indian policy of the 19^th^ Century. Fractionation occurs as land passes
from one generation to the next and more and more heirs or devisees
acquire an undivided interest in the land. This is a complex and
potentially emotionally-charged issue, due primarily to cultural
differences, historical legacy and family associations of the present
owners with the original Indian owners of those lands. Efforts to
address this complex issue are coordinated primarily through the BIA
Indian Land Consolidation Office, which seeks to help Tribes make use of
the opportunities offered by the Indian Land Consolidation Act, as
amended in 2000. ILCO is operating pilot projects and, from there, a
nationwide plan is being implemented to promote consolidation of the
ownership of Indian land.

**[Accomplishments and Completions]{.underline}**

-   Acquired 17,921 fractional interests during this reporting period,
    for a cumulative total of 135,582 interests for ILCP in the Midwest,
    Northwest, Western, Eastern Oklahoma, Navajo, Rocky Mountain and
    Great Plains Regions. Of the total interests acquired, 89% were
    interests of less than 2% ownership in the respective tracts of
    land.

-   Acquired a cumulative total equivalent of 115,462.55 acres for the
    project reservations.

-   Finalized a cooperative agreement with the Confederated Salish and
    Kootenai Tribe for performance of non-inherently federal ILCP
    activity on the Flathead Reservation.

-   Began active acquisition programs for the Navajo Nation and the Crow
    Reservations.

-   Added three reservations (Grand Portage, Ho Chunk, Bois Forte) in
    the Midwest Region and have begun active acquisition programs for
    each reservation.

-   Developed and implemented procedures to assure compliance with
    *Cobell* Court orders with regard to written communication to
    potential sellers.

**[Current Status]{.underline}**

ILCO now is managing active acquisition programs for 18 reservations
within seven BIA regions. The Winnebago Tribe of Nebraska officially
withdrew from ILCP in January 2005, because of a disagreement over the
use of the national contractor to acquire fractionated interests on that
reservation. The Tribe may reconsider and rejoin the program in the
future.

Current ILCP activities include:

-   Implementing ILCO's national expansion strategy;

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-   Targeting and acquiring *Youpee* interests;

-   Developing the Land Consolidation Tracking System, which is expected
    to be operational and available to all ILCP acquisition sites by the
    end of May 2005. LCTS is an automated case management system that is
    expected to be located on BIA's intranet. The new system should
    enable ILCP to track acquisition cases from receipt of an
    application to the final recording of an approved deed. The system
    will also automate use of standard forms and maintain a data base
    for report and outreach purposes;

-   Testing of MAD/LCP, which was completed on seven of the 14
    reservations within the Great Plains Region. The system is currently
    operating at the Pine Ridge and Rosebud Reservations. MAD/LCP adds
    two components, an accounting module and an appraisal module to the
    MADS to accommodate ILCP acquisition activities. The accounting
    upgrade will process ILCP purchase payments, keep track of purchase
    balances, track income related to the lien, print the form for a
    satisfaction of lien, and change the owner account number, upon
    satisfaction of the lien, from the ILCP purchase account to the
    Tribal Proceeds of Labor account. The appraisal module will
    interface with ILCP to post electronically appraised values to the
    owner master file and print out land owner inventories with
    appraised values. It is anticipated that all participating locations
    within the Great Plains Region will have this system operational by
    the end of this fiscal year.

**[Delays and Obstacles]{.underline}**

-   Providing support to the Great Plains and Southwest region LTROs to
    assist with recording ILCP deeds, re-vesting *Youpee* interests,
    researching ownership files and recording to ownership records
    reduces the availability of ILCP funds for acquisitions of land
    interests.

-   The need to reconcile ownership records causes delays in the
    expansion of ILCP. Reconciliation is expected to improve as a result
    of the ongoing implementation of the CGI title system.

-   Recruiting qualified staff at remote locations is a challenge.

-   Probate backlog and *Youpee* issues continue to impede the
    land-purchase transaction process.

-   Lack of Internet access results in slower processing of applications
    from potential sellers and hinders searches for WAU account holders.

-   Lack of receipt of surface and subsurface values has delayed some
    acquisition programs and may delay expansion efforts because the
    values are not being received in a timely manner to coincide with
    projected acquisition activity. Land acquisitions for the Crow
    Reservation will be limited until a reservation-wide appraisal is
    available.

-   Lack of a case management and tracking system outside of the Great
    Plains and Midwest regions impacts on current administrative and
    reporting requirements and may delay future expansion efforts
    because work activities will remain highly labor intensive. Ongoing
    discussions with the AS-IA, CIO are aimed at identification and
    deployment of a case management and tracking tool to assist all
    remaining project sites.

-   Continuing delay in obtaining timely access for BIA and contract
    employees to various BIA computer systems including CGI Title, IRMS,
    MADS, Lotus Notes, and TFAS creates delays in the timely acquisition
    of fractionated interests because users are unable to access
    critical data, information and communication systems. ILCO is
    working with the AS-IA OCIO to resolve the matter.

-   Lack of adequate staff at the AS-IA, Office of Budget Management,
    Division of Accounting Operations, had resulted in untimely encoding
    of program expenditures to FFS in January 2005. This was resolved
    when one additional staff member was added. However, as ILCP expands
    to include more reservations, the Division of Accounting Operations
    may receive increased requests to encode program expenditures in a
    timely manner. It is important that timely encoding to FFS is
    accomplished because Interior's Budget Office and OMB use data from
    FFS to verify the amounts expended through ILCP. Timely encoding
    also enables ILCO to do accurate projections and confirm
    expenditures for reporting purposes.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the
Fractionation section of the *Status Report to the Court Number
Twenty-One.* The information provided in this section is accurate to the
best of my knowledge.

Date: April 20, 2005

Name: *Signature on File*

Robert R. Jaeger

Director, Indian Land Consolidation Office

Bureau of Indian Affairs

A.  []{#__RefHeading___Toc102805887 .anchor}**PROBATE**

**[Introduction]{.underline}**

Federal law permits Indian owners to pass title to their trust assets by
testamentary devise or by intestate succession, and imposes upon
Interior the duty of determining the legal heirs. In order to perform
this duty, BIA, OHA and OST coordinate their work to accomplish the
probate process.

**[Accomplishments and Completions]{.underline}**

**Case Preparation**

As of the end of this reporting period, 11,799 probate cases were in the
case preparation stage.

**Case Adjudication**

In this reporting period, Interior implemented a major provision of the
FTM by consolidating all Indian probate adjudication functions in a new
Probate Hearings Division within OHA. The Division is dedicated
exclusively to Indian probate adjudications. ALJs, IPJs, attorneys and
support positions from most of OHA's field offices were realigned to the
new division; and 10 ADMs and 10 support positions from BIA were
transferred to OHA. Regulations reflecting the consolidation were
published at 45 FR 11804 (March 9, 2005). Currently, the Probate
Hearings Division has approximately 50 positions; when fully staffed, it
will have approximately 90 positions.

In this reporting period, deciding officials received 1,063 cases and
issued decisions on 676 cases.

**Case Closure**

In this reporting period, OST distributed funds and closed 1,139
accounts in TFAS representing 1,085 estates. TFAS, as of the end of
March 2005, contained 28,132 open estate accounts, which is an increase
of 85 from the 28,047 estate accounts at the end of the last reporting
period.

**[Current Status]{.underline}**

**Probate Case Management and Tracking System**

As previously reported, ProTrac was developed to provide probate case
tracking information and to assist in the management of probate cases
within BIA, OHA and OST. Each BIA regional office and corresponding
agencies continued in the process of encoding new cases, examining
"initial load" cases and making corrections. Data cleanup continued for
this period, with the end goal to replace the monthly manual spreadsheet
report described in previous reports. The monthly manual caseload
spreadsheet report is scheduled to be discontinued in June 2005, and
ProTrac will then be the source of probate data. Meetings were
scheduled, to be held in the next reporting period, to verify and
validate codes, forms and reports in ProTrac, and finalize corrections.
The meeting regarding program enhancements to ProTrac, reported in the
previous report to the Court, has been postponed.

**Probate Handbook**

As previously reported, Interior's draft handbook of Indian probate
procedures, dated September 30, 2003, was circulated in final draft form
and reviewed by field probate users. Publication is now expected in the
beginning of the third quarter of CY2005, with addenda to be provided
later to address AIPRA provisions.

**[Delays and Obstacles]{.underline}**

The following obstacles have been identified as having an impact on the
progress of the probate program:

-   Lack of access to the Internet, which includes the inability to use
    electronic mail communication between OHA and BIA/OST;

-   Fractionation of ownership of Indian lands;

-   Numerous initiatives competing for resources (e.g., *Youpee*
    revestitures, *Cobell* requirements, CGI title conversion, realty
    system development);

-   Cultural diversities regarding the subject of death;

-   Implementation of the probate reorganization has impacted available
    resources.

**[Assurance Statement]{.underline}**

I concur with the content of the information contained in the Probate
section of the *Status Report to the Court Number Twenty-One*. The
information provided in this section is accurate to the best of my
knowledge.

Date: April 27, 2005

Name: *Signature on File*

William Titchywy

Special Projects Director

Western Region

Bureau of Indian Affairs

[]{#__RefHeading___Toc102805888 .anchor}**ACRONYMS AND ABBREVIATIONS**

1994 Act (or Act) American Indian Trust Fund Management Reform Act of
1994

A-130 Office of Management and Budget Circular A-130 Appendix III

ADM Attorney Decision Makers

AFMSS Automated Fluid Mineral Support System

AIPRA American Indian Probate Reform Act

AIRR American Indian Records Repository

ALJ Administrative Law Judges

ARO Alaska Region office

ART Accounting Reconciliation Tool

AS-IA Assistant Secretary-Indian Affairs

ASD Appraisal Services Directorate

ATO authority to operate

BIA Bureau of Indian Affairs

BIAM Bureau of Indian Affairs Manual

BLM Bureau of Land Management

BOR Bureau of Reclamation

BPA Blanket Purchase Agreement

BRM Business Reference Model

C&A Certification and Accreditation

CARS Cadastral Automated Request System

CDE Critical Data Elements

CFI Continuous Forest Inventory

CGI Software vendor successor to TAAMS vendor

CGIS Cadastral Geographic Information Systems

CIFTA Certified Indian Fiduciary Trust Analyst

CIFTS Certified Indian Fiduciary Trust Specialist

CIO Chief Information Officer

CISSP Certified Information System Security Professional

COTS Commercial off-the-shelf

CSIRC Computer Security Incident Response Capability

CSIRT Computer Security Incident Response Team

CSS Customer StrataStation

CTM Comprehensive Trust Management Plan

DAA Designated Approving Authority

DEAR DOI Enterprise Architecture Repository

DLRM DOI Land and Resource Management

DOP Desk Operating Procedure

DM Departmental Manual

DOI Department of the Interior

DQ&I Data Quality and Integrity

DRM Data Reference Model

ENA Eastern Navajo Agency

EORO Eastern Oklahoma Region office

ERO Eastern Region office

ESN Enterprise Services Network

FAR Federal Acquisition Regulation

FIMO Farmington Indian Minerals Office

FISMA Federal Information Security Management Act

FRC Federal Records Center

FRD Functional Requirements Document

FTM Fiduciary Trust Model

FTO Fiduciary Trust Officer

GAO Government Accountability Office

GCDB Geographic Coordinate Data Base

GIS Geographic Information System

GLAD Great Lakes Agency Database System

GPRO Great Plains Region office

GPS Global Positioning System

GSA General Services Administration

GSS General Support Systems

HSPD-12 Homeland Security Presidential Directive 12

IAM Indian Affairs Manual

IATO Interim Approval to Operate

IFTR Indian Fiduciary Trust Records

IG Inspector General

IIM Individual Indian Money

IITD Individual Indian Trust Data

ILCA Indian Land Consolidation Act

ILCO Indian Land Consolidation Office

ILCP Indian Land Consolidation Project

InfoDat Indian Forestry Database

Interior Department of the Interior

IP Internet Protocol

IPJ Indian Probate Judges

IPv6 Internet Protocol Version 6

IRM Information Resources Management

IRMS Integrated Records Management System

IRS Internal Revenue Service

ISA Information Security Assessment

IT Information Technology

IV&V independent verification and validation

LAN Local area network

LCTS Land Consolidation Tracking System

LRIS Land Records Information System

LTIC Land Tenure in Indian Country

LTRO Land Titles and Records Office

MA Major Applications

MAD/LCP Management Accounting Distribution/Land Consolidation Program

MADS Management Accounting Distribution System

MMD Missing Mandatory Documents for Unrestricted Accounts

MMS Minerals Management Service

MOU Memorandum or Memoranda of Understanding

MRM Minerals Revenue Management

MWRO Midwest Region office

NARA National Archives and Records Administration

NBC National Business Center

NIPTC National Indian Programs Training Center

NIST National Institute of Standards and Technology

NPS National Park Service

NRO Navajo Region office

NWRO Northwest Region office

O&G Oil and Gas

OAS Office of Appraisal Services

OCIO Office of the Chief Information Officer

OHA Office of Hearings and Appeals

OHTA Office of Historical Trust Accounting

OIG Office of the Inspector General

OMB Office of Management and Budget

OSM Office of Surface Mining

OST Office of the Special Trustee for American Indians

OTFM Office of Trust Funds Management

OTP Office of Trust Regulations, Policies and Procedures

OTR Office of Trust Records

OTRA Office of Trust Review and Audit

PLSS Public Land Survey System

PMSO Project Management Support Office

POA&M Plans of Actions and Milestones

Post-QA Post Quality Assurance

PPA Office of Planning and Policy Analysis

PRO Pacific Region office

ProTrac Probate Case Management and Tracking System

QA Quality Assurance

QC Quality Control

RAF Recommended Action Forms

RDRS Royalty Distribution and Reporting System

REM Real Estate Module

RFP Request for Proposal

RM-PLUS Risk Management Assessment/Evaluation tool

RMRO Rocky Mountain Region office

SANS SysAdmin, Audit, Network, Security

SDA Special Deposit Accounts

SDLC System Development Life Cycle

SMEs Subject Matter Experts

SMS System Management Servers

SOL Office of the Solicitor

SPRO Southern Plains Region office

SSA Social Security Administration

SSM System Security Manager

SSP System Security Plan

ST&E Security Test and Evaluation

STIGs Security Technical Implementation Guides

SUS System Update Servers

SWRO Southwest Region office

TAAMS Trust Asset and Accounting Management System

TAP Technical Architecture Profile

TBCC Trust Beneficiary Call Center

TESC Trust Executive Steering Committee

TFAS Trust Fund Accounting System

TPMC Trust Program Management Center

TRAC Trust Tracking and Coordination

Treasury Department of the Treasury

TRM Technical Reference Model

TRO Temporary Restraining Order

UAT User Acceptance Testing

USGS United States Geological Survey

USPAP Uniform Standards of Professional Appraisal Practice

VBNS Very High Performance Backbone Network Service

VPN Virtual Private Network

WAN Wide area network

WAU Whereabouts Unknown

WRO Western Region office

[^1]: This report contains information on the broad trust reform efforts
    underway at Interior. Accordingly, it may include information on
    reform efforts that are not within the scope of the *Cobell*
    litigation.

[^2]: This system was not identified in the OIG report referenced above.

[^3]: Subgroup A contains Judgment IIM accounts with receipt deposit(s)
    and monthly interest postings through December 31, 2000, and no
    disbursement of funds. Subgroup B contains only Judgment IIM
    accounts with receipt deposit(s) and monthly interest postings with
    a single disbursement. Subgroup C contains only Judgment IIM
    accounts with receipt deposit(s) and monthly interest postings with
    multiple disbursements. Subgroup D contains accounts with both (1)
    Judgment transactions with receipt deposit(s) and monthly interest
    postings, and (2) land-based transactions (income from land
    interests owned by the account holder).

[^4]: Subgroup A contains Per Capita IIM accounts with receipt
    deposit(s) and monthly interest postings through December 31, 2000,
    and no disbursement of funds. Subgroup B contains only Per Capita
    IIM accounts with receipt deposit(s) and monthly interest postings
    with a single disbursement but do not necessarily disburse the
    entire balance of the account. Subgroup C contains only Per Capita
    IIM accounts with receipt deposit(s) and monthly interest postings
    with multiple disbursements but do not necessarily disburse the
    entire balance of the account. Subgroup D contains accounts with
    both (1) Per Capita transactions with receipt deposit(s) and monthly
    interest postings, and (2) land-based transactions (income from land
    interests owned by the account holder).