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**Chief Engineer**

### Office Work Instruction {#office-work-instruction .unnumbered}

**Lead & Manage PAPAC Process**

Original Approved by: Mr. W. Brian Keegan, Chief Engineer

**DOCUMENT HISTORY LOG**

+---------+--------+--------+-----------------------------------------+
| Status  | Do     | Eff    | Description                             |
|         | cument | ective |                                         |
| (Ba     |        |        |                                         |
| seline/ | Re     | Date   |                                         |
|         | vision |        |                                         |
| Re      |        |        |                                         |
| vision/ |        |        |                                         |
|         |        |        |                                         |
| Ca      |        |        |                                         |
| nceled) |        |        |                                         |
+=========+========+========+=========================================+
| B       |        | 12     |                                         |
| aseline |        | /10/99 |                                         |
+---------+--------+--------+-----------------------------------------+
| R       | a      | 5/3/00 | Modified flowcharts and narratives to   |
| evision |        |        | enhance clarity (no substantive         |
|         |        |        | changes). Changed flowchart symbology   |
|         |        |        | to align with recommendations in HCP    |
|         |        |        | 1400-1. Changed some quality records    |
|         |        |        | for clarity. Revised the Review PCAs    |
|         |        |        | flowchart to clarify role of            |
|         |        |        | Headquarters Correspondence Management  |
|         |        |        | Office. Clarified quality records.      |
+---------+--------+--------+-----------------------------------------+
| R       | b      | 8      | Added quality records: Draft Update of  |
| evision |        | /15/00 | PAPAC Goals and Objectives, PAPAC       |
|         |        |        | Performance Plan Targets, and Code AE   |
|         |        |        | Input to the Performance/Accountability |
|         |        |        | Report. Added step 6.1a for clarity.    |
|         |        |        | Corrected actionee in step 6.6a.        |
|         |        |        | Renamed a quality record and added a    |
|         |        |        | quality record in flowchart G.          |
+---------+--------+--------+-----------------------------------------+
| A       | b      | 10     | Administrative Update to change the     |
| dminis- |        | /25/00 | record owner of two quality records     |
| trative |        |        | (Strategic Plan and PAPAC NPD and NPG). |
| Update  |        |        | Code Z and J have always been official  |
|         |        |        | owner of these records.                 |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+

# Purpose

> The purpose of this procedure is to document the process used by the
> Office of the Chief Engineer (Code AE) to lead and manage the Provide
> Aerospace Products and Capabilities (PAPAC) crosscutting process, as
> described in NPG 1000.2.

# Scope and Applicability

## 2.1 Scope {#scope .unnumbered}

The process used by Code AE to lead and manage the PAPAC crosscutting
process is documented in this OWI. Separate flowcharts are provided for
the sub-processes implemented within Code AE. The activities Code AE
performs to lead and manage the PAPAC process are to update the PAPAC
strategic goals & objectives, revise the PAPAC policy and guidelines
(NPD and NPG), develop performance targets for the NASA Performance Plan
and report performance against the targets. Code AE also manages PMC
meetings for evaluation: IAs, NARs, and IARs, and PMC meetings for
quarterly status review. In addition, Code AE is responsible for
reviewing all PCAs for recommendation for the Administrator's signature.

## 2.2 Applicability {#applicability .unnumbered}

This OWI applies to Code AE.

# Definitions

1.  [AA]{.underline}. Associate Administrator

2.  [CIC.]{.underline} Capital Investment Council

3.  [Deputy AE]{.underline}. Deputy Director of Code AE

4.  [IA]{.underline}. Independent Assessment

5.  [IAR]{.underline}. Independent Annual Review

6.  [IPAO]{.underline}. Independent Program Assessment Office

7.  [NAR]{.underline}. Non-Advocate Review

8.  [NODIS]{.underline}. NASA On-line Directives Information System

9.  [NPD]{.underline}. NASA Policy Directive

10. [NPG]{.underline}. NASA Procedures & Guidelines

11. [PAPAC]{.underline}. Provide Aerospace Products and Capabilities;
    One of the NASA Cross-Cutting Processes

12. [PCA]{.underline}. Program Commitment Agreement -- signed contract
    between the Administrator and an Associate Administrator to provide
    specified goods or services in a given time with specified resources

13. [PCC]{.underline}. Program Cost Commitment

14. [PMC]{.underline}. Program Management Council

15. [PMCWG]{.underline}. Program Management Council Working Group

16. [PRC]{.underline}. Program Review Center

17. [Purple Package]{.underline}. Code A Review Package (as defined in
    NHB 1450.10)

18. [QSR.]{.underline} Quarterly Status Review

19. [SMC.]{.underline} Senior Management Council

# References

  ------------ ----------------------------------------------------------
  NPD 1000.1   NASA Strategic Plan

  NPG 1000.2   NASA Strategic Management Handbook

  NHB 1450.10  NASA Concurrence Package

  NPD 7120.4   NASA Policy Directive for Program/Project Management

  NPG 7120.5   NASA Procedures and Guidelines for Program/Project
               Management
  ------------ ----------------------------------------------------------

The correct version of the NPD and NPG documents cited above may be
obtained from the NODIS Directives Library at
\<http://nodis.hq.nasa.gov/Library/processes.html\>

# 5.0 Flowchart {#flowchart .unnumbered}

\(a\) Update PAPAC Goals & Objectives for Strategic Plan

\(b\) Revise PAPAC NPD and NPG

\(c\) Develop PAPAC Performance Plan Targets

\(d\) Performance Reporting

\(d\) Performance Reporting - continued

\(e\) Manage PMC Meetings for Program Evaluation: IAs, NARs, IARs

\(e\) Manage PMC Meetings for Program Evaluation: IAs, NARs, IARs -
continued

\(e\) Manage PMC Meetings for Program Evaluation: IAs, NARs, IARs -
continued

\(f\) Manage PMC Meetings for Quarterly Status Review

\(f\) Manage PMC Meetings for Quarterly Status Review - continued

\(g\) Review PCAs

\(g\) Review PCAs - continued

#  Procedure

\(a\) Update PAPAC Goals & Objectives

  --------------------------------------------------------------------------------------------------
  [Step]{.underline}   [Actionee]{.underline}   [Action]{.underline}
  -------------------- ------------------------ ----------------------------------------------------
  6.0a                                          Receive a letter of request for Updated PAPAC goals
                                                & objectives/input to the Strategic Plan sent by
                                                Code Z.

  6.1a                 Code AE as assigned by   Review current goals & objectives. Taking into
                       AE Director or Deputy    account prior PAPAC goals & objectives, and internal
                                                and external influences develop a draft update of
                                                the PAPAC goals & objectives in coordination with
                                                Director AE. Send the proposed targets via email or
                                                memo to the responsible organizations for
                                                input/comments.

  6.2a                 Code AE as assigned by   Compile the input/comments supplied by the
                       Director or Deputy       responsible organizations, and revise the PAPAC
                                                Performance Plan targets, in coordination with
                                                Director AE. Send the draft update (electronic or
                                                hardcopy) to Code Z.

  6.3a                 Code Z                   Integrate into Strategic Plan.

  6.4a                 Code AE/ Other Codes     Taking into account internal and external
                                                influences, review update of goals and
                                                objectives/Strategic Plan and develop
                                                comments/concurrence.

  6.5a                 Code Z                   Code Z next step based on concurrence input.

  6.6a                 Director AE/ Other       Discussion between Code AE, other Codes, and
                       Codes/ Stakeholders      stakeholders, such as the Administration and
                                                Congressional representatives to negotiate
                                                concurrence.

  6.7a                 Code Z                   Incorporate PAPAC goals and objectives into the
                                                Strategic Plan. This final version includes any
                                                changes developed in the negotiations.

  6.8a                 Code Z                   Process complete.
  --------------------------------------------------------------------------------------------------

**(b) Revise PAPAC NPD and NPG**

  --------------------------------------------------------------------------------------------------
  [Step]{.underline}   [Actionee]{.underline}   [Action]{.underline}
  -------------------- ------------------------ ----------------------------------------------------
  6.0b                                          The PMCWG charter calls for an update of NPD 7120.4
                                                and NPG 7120.5

  6.1b                 Secretary PMCWG          The Secretary of the PMCWG logs in all proposed
                                                changes. Changes may arrive via the NODIS system or
                                                other comments provided to the Secretary.

  6.2b                 PMCWG                    Develop a proposed update, including the proposed
                                                changes as input and provide (hardcopy) to Director
                                                AE.

  6.3b                 Director AE              Receive and review the proposed update from the
                                                PMCWG.

  6.4b                 Director AE              Determine if the proposed update is acceptable in
                                                that it improves the process, and, in the
                                                professional judgement of the Director AE,
                                                consistent with good program/project management
                                                practices.

  6.5b                 Secretary AE             Send the Deputy AE comments (electronic) to the
                                                PMCWG for them to incorporate into a revised
                                                proposed update.

  6.6b                 Director AE              Send the revised PAPAC NPD or NPG (hardcopy) to Code
                                                J.

  6.7b                 Director AE              Receive and sign the NPD/NPG Purple Package.

  6.8b                 Code J                   Implement Code J Approval process. The result is a
                                                NASA Approved, Updated version of the PAPAC NPG/NPD.

  6.9b                 Director AE              Process complete.
  --------------------------------------------------------------------------------------------------

\(c\) Develop PAPAC Performance Plan Targets

  --------------------------------------------------------------------------------------------------
  [Step]{.underline}   [Actionee]{.underline}   [Action]{.underline}
  -------------------- ------------------------ ----------------------------------------------------
  6.0c                                          Code B requests Performance Plan targets for FY+2
                                                and last minute changes to FY+1. The request is
                                                issued (hardcopy) with the budget guidelines.

  6.1c                 Code AE as assigned by   Based on last year's Performance Report, next year's
                       AE Director or Deputy    Draft Performance Plan targets and the current year
                                                metrics & targets, draft, in coordination with
                                                Director AE, the Proposed PAPAC Performance Plan
                                                targets for FY+2 and/or develop any necessary
                                                changes to FY+1 targets. Send the proposed targets
                                                via email or memo to the responsible organizations
                                                for input/comments.

  6.2c                 Code AE as assigned by   Compile the input/comments supplied by the
                       AE Director or Deputy    responsible organizations, and revise the PAPAC
                                                Performance Plan targets, in coordination with
                                                Director AE. Provide electronic copy or hardcopy
                                                with cover sheet to Code B.

  6.3c                 Code B                   Integrate PAPAC Performance Plan Targets into the
                                                Performance Plan.

  6.4c                 Code AE as assigned by   Are comments received via Code B?
                       AE Director or Deputy    

  6.5c                 Director AE/ Assignee    Discussion between Code AE and other Codes to
                       and Responsible          negotiate concurrence.
                       Organizations            

  6.6c                 Code B                   Finalize PAPAC Performance Plan Targets in the
                                                Performance Plan. This final version includes any
                                                changes developed in the negotiations.

  6.7c                 Code B                   Process complete.
  --------------------------------------------------------------------------------------------------

\(d\) Performance Reporting

  --------------------------------------------------------------------------------------------------
  [Step]{.underline}   [Actionee]{.underline}   [Action]{.underline}
  -------------------- ------------------------ ----------------------------------------------------
  6.0d                                          A request for status, presentation, input and/or
                                                assessment against Performance Plan targets is
                                                received from Code B or initiated within Code AE.
                                                The material is requested for a variety of purposes,
                                                including mid-year status, CIC or SMC presentation,
                                                Performance Report

  6.1d                 Code AE as Assigned by   Send request for performance information to
                       AE Director or Deputy    responsible organizations. The secretary AE issues a
                                                memo (hardcopy) with the request and targets to the
                                                responsible organizations for concurrence, with
                                                Director AE signature.

  6.2d                 Code AE as Assigned by   Receive input (hardcopy or email) from responsible
                       AE Director or Deputy    organizations. Code AE assigned person performs
                                                roll-up of target(s) assigned to AE for roll-up.
                                                Code AE assigned person compiles input corresponding
                                                to each target.

  6.3d                 Director AE/ Deputy AE   Assess the performance of the PAPAC Process, by
                                                comparing the compiled inputs with the Performance
                                                Plan targets.

  6.4d                 Code AE as Assigned by   A presentation may be requested, such as for CIC
                       AE Director or Deputy    review of SMC briefing.

  6.5d                 Director AE/ Responsible Present the performance information.
                       Organization             

  6.6d                 Code AE as Assigned by   Is this for the Annual Performance/Accountability
                       AE Director or Deputy    Report?

  6.7d                 Code AE as Assigned by   The process is complete.
                       AE Director or Deputy    

  6.8d                 Code AE as Assigned by   In coordination with Director AE, provide the PAPAC
                       AE Director or Deputy    input to Code B in the requested format. Provide
                                                electronic copy or hardcopy with cover sheet to Code
                                                B.

  6.9d                 Code B                   Integrate into Performance/Accountability Report.

  6.10d                Code AE as Assigned by   Are comments received via Code B?
                       AE Director or Deputy    

  6.11d                Director AE/ Director B/ Discussion between Code AE and B Directors and other
                       Other Codes              Codes to negotiate concurrence.

  6.12d                Code B                   Incorporate PAPAC Performance/Accountability Report
                                                input into the Performance/Accountability Report.
                                                This final version includes any changes developed in
                                                the negotiations.

  6.13d                Code B                   Process complete.
  --------------------------------------------------------------------------------------------------

\(e\) Manage PMC Meetings for Program Evaluation: IAs, NARs, IARs

  --------------------------------------------------------------------------------------------------
  [Step]{.underline}   [Actionee]{.underline}   [Action]{.underline}
  -------------------- ------------------------ ----------------------------------------------------
  6.0e                                          Each Program/Project/Initiative review process is
                                                documented in the PCA. For Programs that report to
                                                the HQ PMC, the results of IAs, NARs, and IARs are
                                                presented to the PMC.

  6.1e                 IPAO/ Enterprise         Both the Enterprise and the IPAO recommend the type
                                                of review that should be performed (IA, NAR, IAR) to
                                                Code AE.

  6.2e                 Deputy AE                Place the PMC meeting on the Agenda. The Agenda is
                                                maintained and distributed by the Secretary AE.

  6.3e                 Deputy AE                Request IPAO to perform the appropriate review type.
                                                This request is a written memo signed by the Deputy
                                                AE

  6.4e                 IPAO                     Conduct the requested review. Produce a draft
                                                briefing of the review results.

  6.5e                 Code AE/ Code B          Receive the draft briefing (hardcopy) from IPAO and
                                                review.

  6.6e                 Code AE/ Code B          Determine if the draft briefing is acceptable for
                                                presentation. Acceptability is based on the
                                                completeness and accuracy of the briefing, and its
                                                compliance with the requirements given in NPG
                                                7120.5. If not, send comments to the IPAO for them
                                                to revise the briefing.

  6.7e                 IPAO                     Revise the draft briefing based on comments from
                                                Code AE and Code B. Negotiate with Code AE and Code
                                                B as necessary.

  6.8e                 Deputy AE                The PMC Agenda is changed if necessary. The Agenda
                                                is maintained and distributed by the Secretary AE
                                                (hardcopy). If changes are made, the Agenda is
                                                redistributed.

  6.9e                 Deputy AE                Table discussion of presentation viewgraphs with
                                                Associate Deputy Administrator

  6.10e                Associate Deputy         Conduct PMC meeting. The PCA and the briefing are
                       Administrator            presented by the IPAO.

  6.11e                Deputy AE                Draft the PMC meeting minutes.

  6.12e                Secretary AE             Send draft meeting minutes to other codes for
                                                concurrence via memo signed by Deputy AE.

  6.13e                Other Codes              Review the meeting minutes.

  6.14e                Other Codes              Develop comments/concurrence.

  6.15e                Deputy AE/ Other Codes   Discussion between Deputy AE and other Codes to
                                                negotiate differences.

  6.16e                Deputy AE                Send revised draft PMC minutes (hardcopy) and
                                                concurrence sheet to the Associate Deputy
                                                Administrator for approval.

  6.17e                Associate Deputy         Review the meeting minutes.
                       Administrator            

  6.18e                Associate Deputy         Develop comments/concurrence.
                       Administrator            

  6.19e                Associate Deputy         Meet as necessary to discuss the reasons for
                       Administrator/ Deputy    non-concurrence. Negotiate differences.
                       AE/ Other Codes          

  6.20e                Associate Deputy         Sign PMC minutes.
                       Administrator            

  6.21e                Correspondence           Receive signed PMC minutes. Record actions for
                       Management Office        tracking and closure in the HATS system (see Code
                                                CIC HQOWI 14509-C009 for information on the handling
                                                of HATS records), and forward to Code AE. The Deputy
                                                AE approves action closures and notifies
                                                Correspondence Management Office of any changes to
                                                the actions/action schedules.

  6.22e                Secretary AE             Send (hardcopy) to Administrator and Codes.

  6.23e                                         Process Complete.
  --------------------------------------------------------------------------------------------------

\(f\) Manage PMC Meetings for Quarterly Status Review

  --------------------------------------------------------------------------------------------------
  [Step]{.underline}   [Actionee]{.underline}   [Action]{.underline}
  -------------------- ------------------------ ----------------------------------------------------
  6.0f                                          The HQ PMC reviews Agency
                                                Program/Projects/Initiatives quarterly.

  6.1f                 Deputy AE                Place the PMC meeting on the Agenda. The Agenda is
                                                maintained and distributed (hardcopy) by the
                                                Secretary AE.

  6.2f                 Deputy AE or assignee    Approximately 3 weeks prior to the meeting, a memo
                                                (hardcopy) is sent to the Enterprises detailing the
                                                required reporting formats for the upcoming QSR,
                                                including the status of open PMC actions.

  6.3f                 Other Codes              Prepare QSR presentations.

  6.4f                 Other Codes              Provide presentations on computer disk to Program
                                                Review Center.

  6.5f                 Associate Deputy         Conduct PMC meeting. Overdue open actions may be
                       Administrator            addressed by the Associate Deputy Administrator.

  6.6f                 Deputy AE                Draft the PMC meeting minutes.

  6.7f                 Secretary AE             Send draft meeting minutes to other codes for
                                                concurrence via memo signed by Deputy AE.

  6.8f                 Other Codes              Review the meeting minutes.

  6.9f                 Other Codes              Develop comments/concurrence.

  6.10f                Deputy AE/ Other Codes   Discussion between Deputy AE and other Codes to
                                                negotiate differences.

  6.11f                Deputy AE                Send revised draft PMC minutes (hardcopy) and
                                                concurrence sheet to the Associate Deputy
                                                Administrator for approval.

  6.12f                Associate Deputy         Review the meeting minutes.
                       Administrator            

  6.13f                Associate Deputy         Develop comments/concurrence.
                       Administrator            

  6.14f                Associate Deputy         Meet as necessary to discuss reasons for
                       Administrator/ Deputy    non-concurrence. Negotiate differences and Deputy AE
                       AE/ Other Codes          makes necessary changes (hardcopy).

  6.15f                Associate Deputy         Sign PMC minutes.
                       Administrator            

  6.16f                Correspondence           Receive signed PMC minutes. Record actions for
                       Management Office        tracking and closure in the HATS system (see Code
                                                CIC HQOWI 14509-C009 for information on the handling
                                                of HATS records), and forward to Code AE. The Deputy
                                                AE approves action closures and notifies
                                                Correspondence Management Office of any changes to
                                                the actions/action schedules.

  6.17f                Secretary AE             Send (hardcopy) to Administrator and Codes.

  6.18                                          Process complete.
  --------------------------------------------------------------------------------------------------

\(g\) Review PCAs

  --------------------------------------------------------------------------------------------------
  [Step]{.underline}   [Actionee]{.underline}   [Action]{.underline}
  -------------------- ------------------------ ----------------------------------------------------
  6.0g                                          PCA has been generated, signed by the Comptroller,
                                                and is ready for review.

  6.1g                 Secretary AE             Determine if PCA is in response to an Action.

  6.2g                 Correspondence           Log status into HATS.
                       Management Office        

  6.3g                 Secretary AE             Receive the PCA and log its receipt. This log file
                                                (electronic) is kept by the Secretary AE.

  6.4g                 Deputy AE, or Assignee   Review the PCA for recommendation for Administrator
                                                signature. Review changes from previous PCA and for
                                                consistency with requirements in NPG 7120.5.

  6.5g                 Deputy AE                Determine that the PCA is acceptable, or develop
                                                comments for the originating office.

  6.6g                 Secretary AE             Log the PCA disposition and send it (hardcopy) with
                                                comments to the originating office.

  6.7g                 Originator               Revise the PCA per the comments from the Deputy AE.

  6.8g                 Secretary AE             Log the acceptable status of the PCA. []{.mark}

  6.9g                 Secretary AE             Has the Correspondence Management Office initialed
                                                the PCA?

  6.10g                Correspondence           Review the PCA for format. If changes are
                       Management Office        identified, facilitate changes with the originating
                                                office. Forward to Code AE Secretary.

  6.11g                Secretary AE             Prepare the concurrence sheet and the PCA (hardcopy)
                                                to Code AI. If changes were made, the Deputy AE or
                                                assignee may check these changes. A cover memo is
                                                generated and signed by the Chief Engineer to note
                                                changes from the previous PCA and any outstanding
                                                issues. Forward package to Code AI.

  6.12g                Code AI                  Receive and review PCA package and schedule meeting
                                                for Administrator's signature. Meet as
                                                necessary/direct responsible offices to resolve
                                                issues. After signature, forward to the
                                                Correspondence Management Office.

  6.13g                Correspondence           Headquarters Correspondence Management Office
                       Management Office        receives and processes the original PCA (signed by
                                                the Administrator). Hardcopies are sent to Code AE,
                                                Code AI, and the originating office.

  6.14g                Secretary AE             Receive copy of signed PCA from Correspondence
                                                Management Office.

  6.15g                Secretary AE             Process Complete.
  --------------------------------------------------------------------------------------------------

6.  Quality Records

+-----------+---------+---------+------+---------+-------------------+
| Record ID | Owner   | L       | Re   | NPG     | Rete              |
|           |         | ocation | cord | 1441.1  | ntion/Disposition |
|           |         |         | M    | S       |                   |
|           |         |         | edia | chedule |                   |
|           |         |         |      | and     |                   |
|           |         |         |      | Item    |                   |
|           |         |         |      | Number  |                   |
+===========+=========+=========+======+=========+===================+
| Draft     | Sec AE  | Code AE | hard | S       | Destroy when 3    |
| Update of |         | File    | copy | chedule | months old or     |
| PAPAC     |         |         |      | 1, Item | when no longer    |
| Goals and |         |         |      | 24      | needed, whichever |
| O         |         |         |      |         | is sooner.        |
| bjectives |         |         |      |         |                   |
+-----------+---------+---------+------+---------+-------------------+
| AE        | Sec AE  | Code AE | hard | S       | Destroy or delete |
| Con       |         | File    | copy | chedule | when no longer    |
| currence/ |         |         |      | 1, Item | needed.           |
| Comments  |         |         |      | 78C     |                   |
| on the    |         |         |      |         |                   |
| Update    |         |         |      |         |                   |
+-----------+---------+---------+------+---------+-------------------+
| NASA      | Code Z  | Code JM | el   | S       | Permanent.        |
| Strategic |         | Suite   | ectr | chedule | Transfer to FRC 1 |
| Plan      |         |         | onic | 7, Item | year after        |
|           |         |         |      | 4a      | obsolete of       |
|           |         |         |      |         | superseded.       |
|           |         |         |      |         | Transfer to NARA  |
|           |         |         |      |         | in 5-year blocks  |
|           |         |         |      |         | when 20 years     |
|           |         |         |      |         | old.              |
+-----------+---------+---------+------+---------+-------------------+
| AE        | Code AE | Code J  | hard | S       | Retire to FRC 1   |
| Approved  |         | File    | copy | chedule | year after        |
| Revised   |         |         |      | 1, Item | becoming obsolete |
| PAPAC NPD |         |         |      | 72A     | or superseded.    |
| or NPG    |         |         |      |         | Transfer to NARA  |
|           |         |         |      |         | in 5 year blocks  |
|           |         |         |      |         | when 20 years     |
|           |         |         |      |         | old.              |
+-----------+---------+---------+------+---------+-------------------+
| PAPAC     | Sec AE  | Code AE | hard | S       | Destroy when 3    |
| Pe        |         | File    | copy | chedule | months old or     |
| rformance |         |         |      | 1, Item | when no longer    |
| Plan      |         |         |      | 24      | needed, whichever |
| Targets   |         |         |      |         | is sooner.        |
+-----------+---------+---------+------+---------+-------------------+
| NASA      | Code B  | Code B  | hard | S       | Permanent.        |
| Pe        |         | File    | copy | chedule | Transfer to NARA  |
| rformance |         |         |      | 9, Item | when 35 years     |
| Plan      |         |         |      | 2A      | old.              |
+-----------+---------+---------+------+---------+-------------------+
| Code AE   | Sec AE  | Code AE | hard | S       | Destroy when 3    |
| Input to  |         | File    | copy | chedule | months old or     |
| the       |         |         |      | 1, Item | when no longer    |
| Per       |         |         |      | 24      | needed, whichever |
| formance/ |         |         |      |         | is sooner.        |
| Accou     |         |         |      |         |                   |
| ntability |         |         |      |         |                   |
| Report    |         |         |      |         |                   |
+-----------+---------+---------+------+---------+-------------------+
| Pe        | Code B  | Code B  | hard | S       | Permanent.        |
| rformance |         | Library | copy | chedule | Transfer to NARA  |
| Report    |         |         |      | 9, Item | when 35 years     |
|           |         |         |      | 2A      | old.              |
+-----------+---------+---------+------+---------+-------------------+
| Accou     | Code B  | CFO web | el   | S       | Delete/destroy    |
| ntability |         | page    | ectr | chedule | when obsolete or  |
| Report    |         |         | onic | 9, Item | superceded or     |
|           |         |         |      | 3A      | when 5 years old. |
+-----------+---------+---------+------+---------+-------------------+
| Final     | Sec AE  | Code AE | hard | S       | Retire to FRC     |
| Meeting   |         | File    | copy | chedule | when 2 years old. |
| Minutes   |         |         |      | 1, Item | Transfer to NARA  |
|           |         |         |      | 14B1a   | when 20 years     |
|           |         |         |      |         | old, whichever is |
|           |         |         |      |         | sooner.           |
+-----------+---------+---------+------+---------+-------------------+
| Co        | Sec AE  | Code AE | hard | S       | Destroy or delete |
| ncurrence |         | File    | copy | chedule | when no longer    |
| Sheet     |         |         |      | 1, Item | needed.           |
| (for PMC  |         |         |      | 78C     |                   |
| Meeting   |         |         |      |         |                   |
| Minutes)  |         |         |      |         |                   |
+-----------+---------+---------+------+---------+-------------------+
| Comments  | Sec AE  | Code AE | hard | S       | Destroy when two  |
| on PCA    |         | File    | copy | chedule | years old.        |
|           |         |         |      | 1, Item |                   |
|           |         |         |      | 26      |                   |
+-----------+---------+---------+------+---------+-------------------+
| Code AE   | Sec AE  | Code AE | hard | S       | Destroy when two  |
| Memo of   |         | File    | copy | chedule | years old.        |
| Issues    |         |         |      | 1, Item |                   |
| and/or    |         |         |      | 26      |                   |
| Changes   |         |         |      |         |                   |
+-----------+---------+---------+------+---------+-------------------+
| Co        | Sec AE  | Code AE | hard | S       | Destroy or delete |
| ncurrence |         | File    | copy | chedule | when no longer    |
| Sheet     |         |         |      | 1, Item | needed.           |
|           |         |         |      | 78C     |                   |
+-----------+---------+---------+------+---------+-------------------+
| Signed    | C       | C       | hard | S       | \*Permanent\*     |
| PCA       | orrespo | orrespo | copy | chedule |                   |
|           | nd-ence | nd-ence |      | 7, Item | Retire files by   |
|           | Man     | Man     |      | 10A     | fiscal year to    |
|           | agement | agement |      |         | FRC when no       |
|           | Office  | Office  |      |         | longer needed for |
|           |         |         |      |         | active reference  |
|           |         |         |      |         | or when 8 years   |
|           |         |         |      |         | old, whichever is |
|           |         |         |      |         | sooner. Transfer  |
|           |         |         |      |         | to NARA when 25   |
|           |         |         |      |         | years old.        |
+-----------+---------+---------+------+---------+-------------------+