2300.2 REV-3

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HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

TABLE OF CONTENTS

Chapter 2. Relocation Allowances

Part 1. Applicability and General Rules

Paragraph Page

Authority 2-1.1 2-1-1

Authorizing official 2-1.1a

Authorization procedures 2-1.1b

Responsibilities 2-1.1b(1)

Personnel actions 2-1.1b(2)

Standard Form 52 2-1.1b(2)(a)

Standard Form 50 2-1.1b(2)(b)

Processing relocation orders 2-1.1b(3) 2-1-3

Subsistence allowance under

relocation travel 2-1.1c

Taxation of relocation allowances 2-1.1d

General provisions 2-1.3

Reasonable advance notice of

reassignment or transfer 2-1.3b

Travel authorization 2-1.3c 2-1-4

Applicable provisions for

reimbursement purposes 2-1.3d

Eligibility and conditions 2-1.5

General requirements 2-1.5a

Service agreements 2-1.5a(1)

Transfers within the conterminous

United States and appointments

and assignments of new appointees

and student trainees to certain

positions within the 50 states

and the District of Columbia 2-1.5a(1)(a)

Employee liability for each agreement 2-1.5a(1)(c) 2-1-5

New appointees 2-1.5e

Agency responsibility 2-1.5e(2)

Overseas assignment and return 2-1.5g

Prior return of immediate family 2-1.5g(5)

Return for compassionate reasons 2-1.5g(5)(b)

Prior return at employee\'s expense/

reimbursement 2-1.5g(5)(f) 2-1-6

Eligibility for Relocations

Entitlements Summary Chart 2-1-7

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1 5/84

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2300.2 REV-3

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Part 2. Allowances for Subsistence and Transportation

Paragraph Page

Applicable per diem rates for enroute

travel 2-2.1 2-2-1

When lodging is required 2-2.1b

When lodging is not required 2-2.1c

For use of a privately-owned automobile

in connection with permanent change

of station 2-2.3

Maximum per diem allowances when

privately owned automobile is used 2-2.3d

Rates 2-2.3d(1)

Maximum allowances based on total

distance 2-2.3d(2)

Status and duration of travel 2-2.5 2-2-2

Part 4. Travel to Seek Residence Quarters

Applicability of and general policy for

authorizing travel to seek

residence 2-4.1 2-4-1

Duration of trip 2-4.2

Procedural Requirements 2-4.3

Status 2-4.3a

Part 5. Subsistence While Occupying Temporary Quarters

Policy 2-5.1 2-5-1

Conditions and limitations for

eligibility 2-5.2

What constitutes temporary quarters 2-5.2c

Temporary quarters located at other

than official station 2-5.2d

Interruption of temporary quarters 2-5.2j

Exclusions 2-5.3

Allowable amount 2-5.4 2-5-2

Actual expenses allowed 2-5.4a

Itemization and receipts 2-5.4b

Computation of maximum 2-5.4c

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5/84 2

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2300.2 REV-3

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Part 6. Allowance for Expenses Incurred in Connection

with Residence Transactions

Paragraph Page

Conditions and requirements under which

allowances are payable 2-6.1 2-6-1

Location and type of residence 2-6.1b

Reimbursable and nonreimbursable expenses 2-6.2

Miscellaneous expenses 2-6.2d

Reimbursable items 2-6.2d(1)

Overall limitations 2-6.2g

Settlement of an unexpired lease 2-6.2h

Reimbursable expenses 2-6.2h(1)

Nonreimbursable 2-6.2h(2) 2-6-2

Documentation required 2-6.2h(3)

Procedural and control requirements 2-6.3

Application for reimbursement and

documentation of expenses 2-6.3a

Review and administrative approval of

sale and purchase expenses 2-6.3b

Assistance provided by local offices of

the Department 2-6.3c

HUD assistance to other agencies 2-6.3c(1)

Form FHA 2496, Schedule of Closing

Costs 2-6.3c(2)

Violation of employment agreement 2-6.3d

Part 7. Transporting Mobile Homes

Eligibility and limitations 2-7.1 2-7-1

Eligibility 2-7.1a

Part 8. Transportation and Temporary Storage of Household

Goods and Professional Books, Paper and Equipment

General limitations 2-8.2 2-8-1

Maximum weight allowance 2-8.2a

Temporary storage 2-8.2b

Transportation within the conterminous

United States 2-8.3

Use of commuted rate or actual expense

method 2-8.3c

Estimating costs 2-8.3c(2)

Employee assistance 2-8.7 2-8-2

Pamphlet 2-8.7a

Carrier\'s liability and insurance 2-8.7b

Loss or damage claims 2-8.7c 2-8-3

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2300.2 REV-3

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HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

Chapter 2. Relocation Allowances

Part 1. Applicability and General Rules

2-1.1. Authority.

a\. Authorizing official. Principal authorizing officials

(PAO\'s) have authority to authorize and approve relocation allowances
as

provided in chapter 2 of this handbook. Officials must be aware that

relocation allowances were changed substantially effective October 1,
1982,

and again effective November 14, 1983 (issued by Federal Register,
Volume

49, Number 69, on April 9, 1984). Because of these changes and the

extended eligibility period for certain allowances (potential 3 years),

payment of relocation allowance claims may require application of
different

allowance levels for different employees. The provisions of the

regulations in effect on the employee\'s or new appointee\'s effective
date

of transfer or appointment must be used for payment purposes. PAO\'s may

redelegate authority to authorize and approve relocation allowances in

accordance with para. 1-1.6. Approval of the personnel action covering

change of official duty station, new appointment, etc., is required
prior

to the authorization of relocation allowances. An authorized employee of

the appropriate personnel office is required to sign block 21 of the

HUD 25, Official Travel Order, prior to the authorization of allowances.

b\. Authorization procedures. Travel and transportation

expenses and other applicable relocation allowances shall be authorized
on

the HUD 25, Official Travel Order (REV 10/83), and HUD 20005, Supplement
to

Official Travel Order (Rev 10/83). Instructions for the preparation of

these forms are on the back of the form. Prior to authorizing
allowances,

authorizing officials shall obtain the signature of the employee on the
HUD

21004, Service and Reimbursement Agreement - Moving Expense Allowances
(REV

10/83).

\(1\) Responsibilities. Authorizing officials shall review

and consider employee requests for the various relocation allowances
based

upon each employees individual circumstances. Consideration shall be
given

to family size and circumstances, need for a househunting trip and/or

temporary quarters and time of move. Recommending officials shall
propose

the most economical means of accomplishing the transfer without hardship
to

the employee or his/her immediate family. Such recommendation(s) shall
be

considered by AO\'s in making the final determination and authorization
of

allowances. The head of the new duty station or his/her designee should

make available to transferees, information which may assist and expedite

resettlement at the new duty station. Examples of factors that AO\'s
shall

consider prior to authorizing relocation allowances are indicated below:

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2300.2 REV-3

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\(a\) An employee on extended TDY assignment to a

location which is subsequently made the permanent duty station is not

generally eligible for a househunting trip or temporary quarters since

he/she has been residing in the area for a considerable period of time,
is

familiar with the new duty station, lives in suitable quarters (even if
of

a temporary nature) and usually has a chance to locate more permanent

quarters prior to the TDY assignment being made permanent. However,

househunting trips for spouses may still be authorized when they are not

residing with the employee during the extended TDY stay.

\(b\) To qualify for real estate expenses for the sale

of a residence at the old duty station, the residence must qualify as
the

employee\'s principal residence at the time of notification of a
permanent

change of duty station.

\(c\) Use of more than one POV for permanent change of

station travel may only be authorized under certain circumstances (see
FTR

2-2.3e). For example, authorizations for the use of a second POV may be

granted when completion of a new residence is delayed, movers require
the

spouse\'s assistance, or a minor child must stay at the old duty station
to

complete the school term.

\(2\) Personnel actions.

\(a\) Standard Form 52. Whenever a transfer, new

appointment or assignment involves payment of moving expenses by HUD,
the

following remark will be entered in item F on SF 52, Request for
Personnel

Action, by the initiating (gaining) office:

\"Employee has signed service and reimbursement

agreement required by 5 U.S.C. 5723(b) or 5724(i),

as applicable, to establish eligibility for

payment of moving expenses. The employee is

subject to a Service and Reimbursement Agreement

HUD 21004 (REV 10/83) which does not expire

until \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.\"

\(b\) Standard Form 50. Gaining personnel offices are

responsible for entering the following remark on SF 50, Notification of

Personnel Action, when processing actions described in a, above:

\"Employee subject to service and reimbursement

agreement required by 5 U.S.C. 5723(b) or 5724(i),

as applicable for payment of moving expenses which

does not expire until \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.\"

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5/84 2-1-2

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2300.2 REV-3

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\(3\) Processing relocation orders. Employees who qualify

for relocation allowances must complete the HUD 25, Official Travel
Order

(REV 10/83), and HUD 20005, Supplement to Official Travel Order (REV

10/83), and forward them to the supervisor at the new duty station
unless

otherwise instructed. The supervisor and/or recommending official shall

review, make any needed modifications, sign the HUD 25 and submit the

forms to the personnel office. After processing by the personnel office,

the forms are forwarded to the authorizing official who shall distribute

them after final approval as indicated below. See para. 2-1.5.(1)(c) for

information concerning required service agreements.

Copies 3-6 Traveler

Copy 1 Authorizing official or

originating office.

Copy 2 Accounting Office

Copy 5 SATO, GSA travel agent contractor,

in-house ticketing office,

Administrative Services office

if GBL is issued.

c\. Subsistence allowances under relocation travel.

The entitlement basis for relocation travel, including en route travel,

travel to seek residence quarters and temporary quarters, is per diem in

lieu of actual subsistence even when the locality involved has been

designated a high rate geographical area for purposes of temporary duty

travel.

d\. Taxation of relocation allowances. All relocation

allowances for employees authorized to move at HUD expense, paid
directly

to them or to a third party, such as a moving company or airline, will
be

reported as income on their W-2, Wage and Tax Statement, in the calendar

year that the accounting office processes the travel voucher. Internal

Revenue Service (IRS) Publication 521, Tax Information on Moving
Expenses,

covers the handling and reporting of moving expenses for Federal tax

purposes. IRS requires that HUD withhold additional Federal Income tax
at

the rate of 20 percent for all nondeductible moving expense
reimbursements

contained in IRS Publication 521. HUD will furnish a completed IRS Form

4782, Employee Moving Expense Information, along with the employee\'s
W-2 at

the end of the calendar year in which the voucher was processed by the

accounting office.

2-1.3. General provisions.

b\. Reasonable advance notice of reassignment or transfer.

When an employee shall be transferred or reassigned to a new permanent
duty

station outside the employee\'s commuting area, authorizing officials
must

allow the employee thirty (30) days of advance notice. This advance
notice

is required to enable the employee to begin arrangements needed to
relocate

his/her

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2-1-3 5/84

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2300.2 REV-3

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residence and family. This period may be reduced when the employee and

both the losing and gaining organizations (including other Federal

agencies) agree on a lesser period of time. It may also be reduced under

emergency circumstances, which must be fully justified and documented.
The

justification statement must be attached to the travel order.

c\. Travel authorization. HUD 25, Official Travel Order, and

HUD 20005, Supplement to Official Travel Order, must be prepared and
issued

to the employee prior to the employee\'s actual relocation and transfer
to

the new permanent duty station. Employees shall not be required to
report

to the new duty station or incur relocation expenses until receiving

written notification via the HUD 25 and HUD 20005. The specific
allowances

which are authorized as provided by FTR and Department regulations must
be

documented on the travel order and supplement. The employee must also

agree to remain in Government service for a one-year period and sign HUD

21004, Service and Reimbursement Agreement, Moving Expense Allowances,

prior to incurring relocation expenses.

d\. Applicable provisions for reimbursement purposes. Refer to

FTR appendix 2-A prior to authorizing and/or approving specific
relocation

allowances for individual employees. This presents a summary of
allowance

levels in effect on specific dates.

2-1.5. Eligibility and conditions.

a\. General requirements.

\(1\) Service agreements.

\(a\) Transfers within the conterminous United States

and appointments and assignments of new appointees and student trainees
to

certain positions within the 50 States and the District of Columbia. The

Assistant Secretary for Administration has authority to waive the
recovery

of relocation allowances paid to employees who fail to fulfill their

service agreement. The official who authorized relocation allowances is

responsible for approving requests for waivers and submitting them by
the

Assistant Secretary for final authorization. Acceptable reasons for

release from an agreement include:

\(i\) Voluntary separation of an employee upon

satisfying age and service requirements for optional retirement.

\(ii\) Separation of the mother because of

pregnancy;

\(iii\) Illness not incurred by misconduct;

\(iv\) Active duty in the Armed Forces;

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2-1-4

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2300.2 REV-3

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\(v\) Exercise of statutory reemployment rights

within a time limitation which precludes completion of the required

service; or

\(vi\) Separation for the convenience of the

Government because of the following conditions (excluding separation

because of misconduct or illness induced by misconduct):

o Physically unqualified;

o Mentally incapacitated;

o Disqualified by lack of skill to perform

duties for which recruited or any other duties which might be assigned;
and

o Reduction in force.

Note: Separation of an employee for violation of

an agency\'s minimum standards of conduct is not eligible for a waiver.

\(c\) Employee liability for each agreement. HUD 21004,

Service and Reimbursement Agreement-Moving Expenses Allowances (see

Appendix J), is prescribed for use in completing the agreement required
to

establish eligibility for payment of travel, transportation, and other

authorized moving expenses. The gaining office should initiate HUD 21004

in quadruplicate and obtain the employee\'s signature on the original
and

all copies of the form. The original of the signed HUD 21004 should be

forwarded to the gaining Personnel Division for filing in the official

personnel folder of the employee after he reports for duty. One copy of

the form must accompany HUD Form 25, Official Travel Order, and HUD
21005,

Supplement to Official Travel Authorization, to the appropriate region
for

obligation of funds; one copy should be given to the employee; and the

remaining copy should be retained by the initiating service or staff

office.

e\. New appointees.

\(2\) Agency responsibility. It is the responsibility of the

personnel official who authorizes the personnel action to provide full

information to eligible new appointees and student trainees concerning

availability and limitations of relocation benefits for travel and

transportation involved in reporting to their official station.

g\. Overseas assignment and return.

\(5\) Prior return of immediate family.

\(b\) Return for compassionate reasons. Employee

requests for the prior return of immediate family shall be in writing.

Requests must include a full explanation of the humanitarian,
compassionate

or other

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2-1-5 5/84

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2300.2 REV-3

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circumstances, which necessitate the prior return of immediate family.

When justifiable, authorizing officials shall approve requests by
signature

on the HUD 25.

\(f\) Prior return at employee\'s expense-reimbursement.

When an employee elects to return his/her immediate family and household

goods or any part thereof at his/her own expense, he/she may be
reimbursed

for proper expenses after he/she becomes eligible for such
transportation.

Since payment may not be made until after the employee becomes eligible,

U.S. Government Transportation Request and Government Bill of Lading,
shall

not be used for the travel and transportation. When claiming such

expenses, employees are required to furnish receipts for transportation

costs and for shipment of household goods. Other pertinent information

relating to the expenses claimed shall also be provided such as the date

of travel by family members, date of shipment of household goods, weight
of

shipment, etc. Employees are cautioned to maintain records and required

receipts to support their claim for reimbursement.

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5/84 2-1-6

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CHG-1

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ELIGIBILITY FOR RELOCATION ENTITLEMENTS

SUMMARY CHART

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Category of Employees

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Requirements Transfer Transfer Outside

and Type of Within 48 Conterminous

Allowance Adjacent States United States

(FTR Reference) & the District Alaska

of Columbia Hawaii Other

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1\. Signed agreement to

\* stay with the

Government (2-1.5a(1))\* Yes Yes Yes

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2\. En route transportation

for employee and

family (2-2.1 and 2a) Yes Yes Yes

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3\. Per diem en route for

employee (2-2.1) Yes Yes Yes

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Yes, at a Yes, at a

4\. Per diem en route for reduced reduced

family (2-2.2h and c) Yes rate rate

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5\. House hunting trip

(per diem and

transportation for

employee and spouse) (2-4) Optional No No

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Yes, except Yes, except

6\. Miscellaneous expense returns for returns for

allowance (2-3.2) Yes separation separation

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No, unless

7\. Subsistence while Optional, returning

occupying temporary except to new

quarters (2-5) Optional returns for official

separations duty

station

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8\. Real-estate commission

for selling home

(2-6.2) Yes Yes No

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9\. Real-estate commission

on purchased home (2-6.2a) No No No

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10\. Advertising, selling and

appraisal expenses for

selling old home (2-6.2b) Yes Yes No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2-1-7 (1 of 2) 12/84

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2300.2 REV-3

CHG-1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

ELIGIBILITY FOR RELOCATION ENTITLEMENTS

SUMMARY CHART

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Category of Employees

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Requirements Personnel

and Type of Shortage,

Allowance SES, certain Transfer Travel

(FTR Reference) Presidential Under Advance

appointees the IPA Authorized

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1\. Signed agreement to

\* stay with the

Government (2-1.5a(1))\* Yes No N/A

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2\. En route transportation Yes, for

for employee and mileage

family (2-2.1 and 2a) Yes Yes allowance

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

3\. Per diem en route for

employee (2-2.1) Yes Yes Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

4\. Per diem en route for

family (2-2.2h and c) No Yes Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5\. House hunting trip

(per diem and

transportation for

employee and spouse) (2-4) No No Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

6\. Miscellaneous expense

allowance (2-3.2) No \*Yes\* No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

7\. Subsistence while

occupying temporary

quarters (2-5)

No Optional Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

8\. Real-estate commission

for selling home

(2-6.2) No No No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

9\. Real-estate commission

on purchased home (2-6.2a) No No No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

10\. Advertising, selling and

appraisal expenses for

selling old home (2-6.2b) No No No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2-1-7 (2 of 2) 12/84

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2300.2 REV-3

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ELIGIBILITY FOR RELOCATION ENTITLEMENTS

SUMMARY CHART

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Category of Employees

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Requirements Transfer Transfer Outside

and Type of Within 48 Conterminous

Allowance Adjacent States United States

(FTR Reference) & the District Alaska

of Columbia Hawaii Other

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

11\. Legal expenses paid by

employee for sale of

old hone and purchase

of new home (2-6.2c) Yes Yes No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

12\. Other miscellaneous

expenses on sale or

purchase of home (2-6.2d) Yes Yes No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

13\. Loss on sale of home

(2-6.2e) No No No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

14\. Cost of settling

unexpired lease (2-6.2h) Yes Yes No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

15\. Transportation of

mobile home for use Yes-Alaska

at residence (2-7) Yes No-Hawaii No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

16\. Transportation of

household goods (2-8) Yes Yes Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

17\. Temporary storage of

household goods (2-8) Yes Yes Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

18\. Extended storage of

household goods (up

to 3 years)(2-9) No Yes Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

19\. Transportation of

automobile (2-10) No Yes Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5/84 2-1-8 (1 of 2)

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2300.2 REV-3

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

ELIGIBILITY FOR RELOCATION ENTITLEMENTS

SUMMARY CHART

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Category of Employees

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Requirements Appointee to

and Type of Personnel Transfer Travel

Allowance Shortage Under Advance

(FTR Reference) Pos. or SES the IPA Authorized

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

11\. Legal expenses paid by

employee for sale of

old home and purchase

of new home (2-6.2c) No No No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

12\. Other miscellaneous

expenses on sale or

purchase of home (2-6.2d) No No No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

13\. Loss on sale of home

(2-6.2e) No No No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

14\. Cost of settling

unexpired lease (2-6.2h) No No No

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

15\. Transportation of

mobile home for use

at residence (2-7) Yes No Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Yes , if

not paid

16\. Transportation of directly

household goods (2-8) Yes Yes by HUD

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Yes, if

not paid

17\. Temporary storage of directly

household goods (2-8) Yes Yes by HUD

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

18\. Extended storage of

household goods (up

to 3 years)(2-9) No No Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

19\. Transportation of

automobile (2-10) No No Yes

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5/84 2-1-8 (2 of 2)

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2300.2 REV-3

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Footnotes

1/ The purpose of this chart is to determine eligibility for various

permanent change of station allowances. The following definitions apply:

a\. \"Yes\" means that an employee must be paid this allowance if

eligible for it and it is not at the discretion of the authorizing
official

to deny payment of this allowance to the employee if all determinations
and

requirements of these regulations are met. For example, if an employee

owns a home at his old duty station, sells it within the allotted time

period and meets the other requirements of being reimbursed for selling

expenses required by these regulations, he may not be denied this
allowance

by the authorizing official. If an employee did not own a home at the
old

duty station, he would not be authorized to sell one.

b\. \"Optional\" means that the employee is eligible for the allowance;

however, it is at the discretion of the authorizing official as to
whether

will be authorized.

c\. \"No\" means that an employee is not eligible for this allowance

under any statute or regulation. It is not at the discretion of the

authorizing official to authorize this allowance.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2-1-9 5/84

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2300.2 REV-3

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HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

Chapter 2. Relocation Allowances

Part 2. Allowances for Subsistence and Transportation

2-2.1. Applicable per diem rates for en route travel.

a\. The per diem rates are calculated in accordance with chapter

part 7 (see appendix J), except that:

\(1\) The 10-hour rule is not applicable;

\(2\) The per diem rates are calculated according to agency

policy which does not require the employee to average the lodging for

permanent change of station travel; and

\(3\) The rates applicable for temporary duty travel in a

high rate geographical area do not apply.

b\. When lodging is required. When lodging is shared by members

of the traveler\'s family, the single occupancy rate Will be used to
compute

lodging costs. It is the responsibility of the employee to ascertain and

use the single occupancy rate in this situation. In addition, the travel

voucher shall include a statement that the single occupancy rate was
used

to compute the per diem claimed.

c\. When lodging is not required. When the distance between the

old and new duty stations is close and lodging is not required, the per

diem rate within the conterminous United States is \$23.

2-2.3. For use of a privately owned automobile in connection with

permanent change of station.

d\. Maximum per diem allowances when privately owned automobile

is used.

\(1\) Rates. For travel en route from the old to the new

official duty station, reimbursement for the employee shall be a daily
per

diem rate not in excess of \$50.

\(2\) Maximum allowance based on total distance.

\(a\) The authorizing official shall prescribe a

reasonable minimum driving distance which may not be less than an
average

of 300 miles per calendar day. The daily minimum distance must be
included

on the travel

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2-2-1 5/84

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2300.2 REV-3

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

order. The voucher must show the actual travel time even though
allowances

may not exceed an amount computed on the basis of a minimum driving

distance per day. To compute the per diem amount for a prescribed
minimum

driving distance per day, one-fourth of the prescribed per diem rate
shall

be allowed for each one-fourth of the minimum distance. For example,
when

the A.O. authorizes a minimum driving distance of 325 miles and a per
diem

of \$50 per day, \$12.50 would be allowed for each 81.25 miles driven
when

travel involves lodging, or

\(i\) \$12.50 for 81.25 miles

\(ii\) 25.00 for 162.50 miles

\(iii\) 37.50 for 243.75 miles

\(iv\) 50.00 for 325.0 miles

\(b\) In those instances where travel time appears

excessive and no satisfactory explanation is provided on the travel

voucher, the excessive travel time will be charged to leave. The A.O.

must approve any exception to the daily minimum driving distance and

determine whether per diem should be allowed for the period of the delay
or

for a shorter period see FTR 2-2.3d(2) . When an exception to the daily

minimum driving distance is made, the justification and approval must be

attached to the voucher.

2-2.5. Status and duration of travel. Authorizing officials shall

allow sufficient time for the employee to accomplish the move, including

en route travel from the old to the new duty station. Generally, A.O.\'s

may authorize up to five working days for employees to complete a move.

However, various factors including the length of travel time required

shall be considered and, when justifiable, a longer period of time may
be

authorized. For example: When authorized a minimum driving distance of
300

miles per day, an employee moving from New York City to San Francisco
would

require 10 days en route travel (2974 miles / 300 miles = 9.9 days) and,

depending on the individual circumstances of the traveler, time at both

stations may be needed to allow the movers to pack and unpack, etc. The

employee shall be carried in a duty status while traveling en route
between

duty stations. Time needed for packing and unpacking of household goods

and like functions inherent in relocation of a place of residence may be

allowed under administrative leave (i.e., one day at old duty station
and

one day at new duty station, depending on individual circumstances of

traveler.) Only one one-way trip to the new duty station may be

authorized. Administrative leave must be documented in block 17 on the

HUD 25 and approved by the authorizing official.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2-2-2

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2300.2 REV-3

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

Chapter 2. Relocation Allowances

Part 4. Travel to Seek Residence Quarters

2-4.1. Applicability of and general policy for authorizing travel to

seek residence quarters.

a\. If the employee makes the trip (alone or with spouse) it

must be made prior to reporting for duty at the new official station. If

the spouse makes the trip, it must be prior to the relocation of the
family

to the new duty station and may not exceed the expiration of the maximum

time limitation on allowable travel and transportation at the new duty

station. Administrative leave, per diem, local transportation and other

househunting trip allowances may not be authorized or approved once the

employee reports for duty (or the family relocates) even though time, or

other circumstances, did not permit a househunting trip.

b\. A trip to seek residence quarters may be authorized for

eligible employees at the discretion of the authorizing official. The
trip

may not be authorized under the following circumstances:

\(1\) When an employee will be assigned to Government or

other prearranged residence quarters at the new official station
location;

\(2\) When an employee has not yet formally agreed to

transfer to the new station signed the HUD 21004, Service and

Reimbursement Agreement, Moving Expense Allowance (Rev 10/83) ;

\(3\) When either the old or new duty station or both are

located outside the conterminous United States; and

\(4\) When the map distance between the old and new stations

is less than 75 miles via usually traveled surface route.

2-4.2. Duration of trip. A GSA motor pool may not be used for local

transportation.

2-4.3. Procedural requirements.

Status. The employee shall be carried in a duty status during

the authorized trip to seek residence quarters.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2-4-1 5/84

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2300.2 REV-3

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HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

Chapter 2. Relocation Allowances

Part 5. Subsistence While Occupying Temporary Quarters

2-5.1. Policy. Temporary quarters allowance for eligible employees may

be authorized at the discretion of principal authorizing officials.

Redelegation of this authority must be restricted to the highest

organizational level feasible. This is particularly important when

consideration must be given to both travel to seek residence quarters
and

subsistence while occupying temporary quarters. The period for temporary

quarters may be reduced or avoided if a round trip to seek permanent

residence quarters has been made or if, as a result of extended TOY at
the

new official station or other circumstances, the employee has had
adequate

opportunity to complete arrangements for permanent quarters. The

determination as to the need for temporary quarters and the length of
time

for occupancy must be made by the PAO or designee on an individual-case

basis. See FTR 2-5.2a for guidelines concerning length of time allowable

for temporary quarters.

2-5.2. Conditions and limitations for eligibility.

c\. What constitutes temporary quarters. The following

guidelines apply for temporary quarters lodging obtained from
noncommercial

sources;

\(1\) If the employee or family member(s) obtains lodging

from friends or relatives, the lodging cost will be considered to be
zero

unless the traveler furnishes a statement detailing the actual
additional

expenses incurred by the host in operating the household due to the

employee\'s and/or family members\' presence (such as extra utilities
and

laundering of bed linen) and a receipt from the host for payment of the

expenses reported is obtained.

\(2\) If the employee or family member(s) obtains lodging

with an individual(s) in a shared apartment arrangement, the lodging
cost

will be allowable not to exceed the authorized maximum rates. The shared

apartment arrangement normally assumes that the expenses will be shared
on

a prorata basis and the expense is usually in the form of monthly rent

evidenced by a rental or lease agreement payable to a third party in a

fixed amount. Documented proof of payment must be provided, such as the

canceled check and a signed statement from the other party that the
shared

occupancy did occur with the stated contributed amount.

d\. Temporary quarters located at other than official station.

Payment of subsistence expenses for occupancy of temporary quarters in

locations outside reasonable proximity of the old and/or new official

station shall not be allowed unless justified by circumstances unique to

the individual employee

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2300.2 REV-3

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or the employee\'s family that are reasonably related and incident to
the

transfer. Payment for such expenses must be authorized or approved by
the

principal authorizing official. Redelegation of this authority is

permitted, however, redelegation must be restricted to the highest

organizational level feasible. As required by Department procedures,

redelegations must be in writing and submitted on an annual fiscal basis

and/or whenever changes occur.

j\. Interruption of temporary quarters.

a\. The days of occupancy of temporary quarters run

consecutively except when the period is interrupted by official travel.

b\. The running of the period of temporary quarters is not

interrupted when an employee interrupts the temporary quarters for
personal

reasons or the taking of annual leave.

2-5.3. Exclusions. New appointees, including SES and certain

Presidential appointees, are not eligible for temporary quarters

subsistence allowances.

2-5.4. Allowable amount.

a\. Actual expenses allowed. Expenses of local transportation

incurred for any purpose during occupancy of temporary quarters shall be

disallowed.

b\. Itemization and receipts. All expenses must be itemized on

HUD 21007A, Schedule of Daily Expenses While Occupying Temporary
Quarters

(REV 10/83), and attached to HUD 21007, Claim for Reimbursement of

Subsistence Expenses While Occupying Temporary Quarters (REV 10/83).

Receipts are required for lodging, all laundry and cleaning costs
(except

when coin-operated facilities are used), meals over \$25, and all
groceries.

c\. Computation of maximum. See FTR 2-5.4.c and FTR Appendix

2-A, Table 2.

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5/84 2-5-2

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2300.2 REV-3

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HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

Chapter 2. Relocation Allowances

Part 6. Allowance for Expenses Incurred In Connection

with Residence Transactions

2-6.1. Conditions and requirements under which allowances are payable.

It is not necessary for an employee to sell a home at his old duty
station

in order to be authorized to purchase a home at the new duty station.

b\. Location and type of residence. The following are

recognized residences for which selling and purchase expenses or
expenses

for settlement of unexpired lease may be claimed:

Single unit dwelling, Mobile home,

Condominium, Boat/houseboat, or

Cooperatively owned dwelling, Converted rail car.

2-6.2. Reimbursable and nonreimbursable expenses.

d\. Miscellaneous expenses.

\(1\) Reimbursable Items.

\(b\) Loan origination fee on purchase of residence

only, for an employee whose effective date of transfer (date the
employee

reports for duty at the new official station), is on or after October 1,

1982\. Employee\'s who transferred prior to October 1, 1982, are not

eligible for reimbursement of the loan origination fee.

g\. Overall limitations. See FTR Appendix 2-4, Table 2, for

application of maximum allowances for employees by the following
reporting

(transfer) dates:

\(1\) On or before September 30, 1982;

\(2\) October 1, 1982 through November 13, 1983; and,

\(3\) On or after November 14, 1983.

h\. Settlement of an unexpired lease.

\(1\) Reimbursable expenses. Reimbursable expenses may

include lost security deposits, rent paid for occupancy of the residence

after the

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2-6-1 5/84

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2300.2 REV-3

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employee has vacated the residence if the employee gave timely notice,

broker fees for obtaining a sublease or advertising expenses for
obtaining

a sublease, and other costs to terminate the lease.

\(2\) Nonreimbursable. Reimbursement may not be allowed for

costs of clean-up, fix-up or repair to a residence charged by the
landlord.

\(3\) Documentation required. Itemization of lease breaking

expenses is required and shall be entered on the travel voucher. A copy
of

the lease is required and each item of expense must be supported by

documentation showing that the expense was in fact incurred and paid by
the

employee.

2-6.3. Procedural and control requirements.

a\. Application for reimbursement and documentation of expenses.

To be reimbursed for the expenses of a real estate transaction, the

employee must prepare and submit to the supervisory official responsible

for administrative approval of the voucher:

\(1\) Form HUD 21006, Application for Reimbursement of Real

Estate Expenses Related to Change of Official Station;

\(2\) Amounts claimed must be supported by documentation

showing that the expense was in fact incurred and paid by the employee.

Included in the required supporting documents (as appropriate) are
copies

of:

\(a\) The sales agreement;

\(b\) The purchase agreement;

\(c\) Property settlement documents;

\(d\) Loan closing statements;

\(e\) Invoices and receipts for other bills paid; and

\(f\) Loan origination fee documents.

\(3\) SF 1012, Travel Voucher, in duplicate, to serve as the

covering transmittal for the HUD 21006 and supporting documents.

b\. Review and administrative approval of sale and purchase

expenses.

\(1\) Each Regional Administrator shall designate an official

and an alternate to be solely responsible for execution of sections IVA
and

IVB for property located in the confines of the regional boundaries.
These

sections

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5/84 2-6-2

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2300.2 REV-3

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of the HUD 21006 require that a determination be made as to whether the

expenses claimed for sale (section IV.A) or purchase (section IV.B) of a

residence are both reasonable in amount and customarily paid by the
seller

buyer, respectively in the particular locality. If any sale or purchase

expense appears to be inflated or higher than normally imposed for
similar

services in the locality, the designee shall disallow any portion of
such

expenses determined to be excessive.

\(2\) Each Regional Administrator shall also designate

another official and an alternate (preferably one with an accounting or

legal background) to be solely responsible for execution of section lV.C
of

all HUD 21006\'s paid from regional funds. The Director, Office of
Finance

and Accounting (AF), or his/her designee are solely responsible for

execution or section IV.C of all HUD 21006\'s paid out of Headquarters

funds.

c\. Assistance provided by local offices of the Department of

Housing and Urban Development.

\(1\) HUD assistance to other agencies. Each Regional

Administrator shall designate an individual and an alternate to receive
and

handle requests for technical assistance in determining the
reasonableness

of expenses claimed for real estate transactions as provided in FTR
2-6.3c.

The Office of Administrative and Management Services (AS), Management

Services Division (ASE) and administrative services offices in the field

shall be advised by October 1 of each fiscal year and at any other time

that changes occur, of the designees so that inquiries can be referred
to

the proper person. Such inquiries should be handled quickly and

efficiently. The designated employee must become familiar with FTR 2-6

which provides detailed instructions concerning allowances for expenses

incurred in connection with real estate transactions.

\(2\) Form FHA 2496, Schedule of Closing Costs. Upon request

for information from another agency or another office of the Department,

Form FHA 2496, Schedule of Closing Costs, shall be furnished for the
area

concerned. It is the responsibility of each Regional Administrator to

assure that the schedules are current. Any schedule more than twelve

months old shall be revised and up-dated in accordance with the

instructions in Handbook 4190.1, Single Family Underwriting Reports Form

Catalog. The employee designated to provide technical assistance shall

also provide other information as indicated in the FTR concerning local

custom and practices with respect to charging of closing costs related
to

either a sale or purchase, including information as to whether such
costs

are customarily paid by the seller or purchaser and the local
terminology

used to describe them.

d\. Violation of employment agreement. Employees who fail to

complete the one-year, or other time period, service agreement with the

Department shall be liable for all relocation allowances paid by the

Department. However, when separated from the Government for reasons
beyond

their control, employees may request a waiver to the recovery of
expenses

through their normal chain

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2300.2 REV-3

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of command. Principal authorizing officials may approve or disapprove

requests for waivers based on the individual circumstances of each case.

Cases that are approved by the PAO must be submitted for final

authorization to the Assistant Secretary for Administration see para.

2-1.5.a.(1)(a) .

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5/84 2-6-4

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2300.2 REV-3

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HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

Chapter 2. Relocation Allowances

Part 7. Transportation of Mobile Homes

2-7.1. Eligibility and limitations.

a\. Eligibility. To be eligible for an allowance for the

transportation of a mobile home, the employee shall certify that the
mobile

home is for use as his/her residence at the new official station. This

certificate shall be in letter form prepared in triplicate and addressed
to

the authorizing official. The original of the certificate shall be

attached to the accounting office copy of the HUD 25 and HUD 20005,

Supplement to Official Travel Order, and forwarded to the appropriate

region for processing. The second copy should be retained with the

initiating office copy of the HUD 25 and HUD 20005. The remaining copy

should be given to the employee. The allowance may only be granted to

eligible employee\'s in lieu of transportation of household goods.

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2300.2 REV-3

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HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

Chapter 2. Relocation Allowances

Part 8. Transportation and Temporary Storage of Household

Goods and Professional Books, Papers and Equipment

2-8.2. General limitations.

a\. Maximum weight allowance. See FTR Appendix 2-A, Table 2,

for applicable maximum weight allowances for employees per the following

transfer dates:

\(1\) On or before September 30, 1982;

\(2\) October 1, 1982 through November 13, 1983; and

\(3\) On or after November 14, 1983.

b\. Temporary storage. See FTR Appendix 2-A, Table 2.

2-8.3. Transportation within the conterminous United States.

c\. Use of commuted rate or actual expense method.

\(2\) Estimating costs.

\(a\) The commuted rate system shall be used for

individual employee transfers without consideration being given to the

actual expense method, except that the actual expense method may be used
if

the actual costs to be incurred by the Government for packing and other

accessorial services are predetermined (at least as to price per 100

pounds) and if that method is expected to result in a real savings to
the

Government of \$100 or more. Cost comparisons should be requested from
the

Headquarters imprest fund cashier or the appropriate administrative

services office in the field.

\(b\) GSA Form 2, Cost Comparison for Shipping Household

Goods (Commuted Rate System vs Actual Expense Method) (see Appendix J)

should be used for obtaining cost comparisons and contains the following

information:

\(1\) Name of employee to be moved;

\(2\) Origin city, county, and state;

\(3\) Destination city, county, and state;

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2300.2 REV-3

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\(4\) Anticipated or actual date household goods

are to be picked up;

\(5\) Estimated weight of shipment;

\(6\) Number of days storage-in-transit is required

(if applicable); and

\(7\) Other pertinent data.

\(c\) Requests for cost comparisons shall be made as far

in advance of the moving date as possible (preferably 30 calendar days).

In case of an emergency or an imminent moving date (less than 10
workdays)

these details may be transmitted to the appropriate administrative
services

office by phone. If information is received by phone, the response will
be

made by phone when requested. Regardless, all cost comparison and
carrier

selection information will be confirmed in writing. The authorizing

official will make the final determination as to the method of shipment

(actual expense method or commuted rate system) based on the results of
the

cost comparison.

\(d\) If household goods in excess of the weight

allowable are shipped on a Government Bill of Lading, the employee shall

reimburse the Government for the extra expenses associated with the
excess

weight. The reimbursement is calculated by using the following formula:

Excess weight

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Amount due Government = (Total charges-valuation charges) X Total weight

of shipment

2-8.7. Employee assistance.

a\. Pamphlet - \"Shipping Your Household Goods.\" This pamphlet

provides guidance to employees in solving some of the problems
encountered

in connection with the shipment of household goods. Employees who have

been authorized to ship their household goods at Government expense
should

obtain a copy of the pamphlet from their administrative office. Copies
are

also available from the General Services Administration under Federal
Stock

number 7610-058-7938.

b\. Carrier\'s liability and insurance.

\(1\) The carrier\'s liability in the shipment of household

goods (commuted rate of Government Bill of Lading), is limited to 60
cents

per pound per article unless the employee obtains increased protection.

The purchase of insurance based on a lump sum value (rather than a value

per pound) is subject to a valuation charge which is payable by the

employee. This charge is not an allowable expense. Employees are urged
to

carry the maximum amount of private insurance practicable to avoid large

losses which

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5/84 2-8-2

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2300.2 REV-3

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may not be recoverable. When shipment is to be made under a Government

Bill of Lading (GBL) and increased protection is desired, the employee

should furnish a written request to the office issuing the GBL, stating
the

value that is to be placed on the shipment. Such information must be
shown

on the GBL.

\(2\) Employees may elect to obtain additional coverage at

their own expense from the carrier. Carriers will provide additional

coverage up to a valuation of \$1.25 times the weight of the shipment in

pounds or a higher lump sum according to the employee\'s valuation of
the

shipment. The higher valuations are generally available at 50 cents per

\$100 of valuation. Employees shipping household goods under the actual

expense method should request in writing the additional coverage from
the

office issuing the GBL. The excess cost will be paid by the Government
and

then collected from the employee.

\(3\) Carrier liability and increased valuation charges may

differ on intrastate shipments. For these shipments, the appropriate

administrative services office should be contacted.

\(4\) Under the Military and Civilian Employee\'s Claims Act

of 1964, as amended (31 U.S.C. 241), employees may file claims against
the

United States for not more than \$15,000 for damage to or loss of
personal

property incident to the employee\'s service. This applies to commuted

rates moves as well as actual expense moves.

c\. Loss or damage claims. Payment of claims by the Department

for loss or damage to personal property is governed by the Military

Personnel and Civilian Employees Claims Act of 1964, Public Law 88-558
(31

USC 40) and 24 CFR, Part 17. Prior to filing a claim with the
Department,

a written claim for reimbursement must be filed with the last commercial

carrier known or believed to have handled the goods or the carrier known
to

be in possession of the property when the damage or loss occurred.

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2-8-3 5/84