**4.7 Cash Receipts (Drawdowns) Modifications**

**4.7.1 Eliminate the Drawdown Request Record Layout (Batch Type #J)**

A Drawdown Request Record CANNOT be transmitted to GAPS via the TIVWAN.
A school must request a drawdown by using the WEB or by calling the
Department of Education..

Therefore, the Drawdown Request Record (Message Class DEDDXXIN/Batch
Type #J) and Drawdown Request Acknowledgment (Message Class
DIDDXXOP/Batch Type #J) are eliminated.

+-----------------------------------------------------------------------+
| **Business Rules:**                                                   |
|                                                                       |
| -   Schools have two options for requesting drawdowns:                |
|                                                                       |
| -   Using the WEB.                                                    |
|                                                                       |
| -   Calling the Department of Education                               |
|                                                                       |
| -   The Drawdown Request record is eliminated and CANNOT be           |
|     transmitted to GAPS.                                              |
|                                                                       |
| -   Message Class DEDDXXIN                                            |
|                                                                       |
| -   Batch Type #J                                                     |
|                                                                       |
| -   The Drawdown Acknowledgment is eliminated.                        |
|                                                                       |
| -   Message Class DIDDXXOP                                            |
|                                                                       |
| -   Batch Type #J                                                     |
|                                                                       |
| -   No acknowledgment is transmitted to a school. To verify the       |
|     receipt of funds, a school must check the school's bank account.  |
+-----------------------------------------------------------------------+

**4.7.2 Subsequent Cash Receipts (Drawdowns) for the Same Anticipated
Disbursement for Level 2 (Option 1) and Level 3 (Standard) Schools**

**1999-2000 Modifications:** When a Level 2 (Option 1) or Level 3
(Standard) school increases a \$0 Loan Amount Approved (LAA) and
increases the anticipated disbursements up from \$0, the increased
amount must appear on an Actual Disbursement Roster and added to the
drawdown request so that the school receives funding even if the school
previously received a drawdown for the anticipated disbursement(s).

Upon implementation, this modification affects only 1999-2000.

Currently, if a Level 2 (Option 1) or Level 3 (Standard) school
increases an anticipated disbursement after a cash receipt (drawdown)
has occurred the anticipated disbursement does NOT appear on an Actual
Disbursement Roster (ADR). Thus, an additional drawdown does not occur
and the school does NOT receive the additional funding.

Starting in 1999-2000, all schools no longer cancel loans or
disbursements. Instead, loans and disbursements are adjusted to \$0 and
have the capability to be adjusted upward at a later date. Thus,
anticipated disbursements can be adjusted upward after a disbursement
and drawdown has occurred. Therefore, this increase must appear on an
Actual Disbursement Roster (ADR) and added to the drawdown request so
that a Level 2 (Option 1) or Level 3 (Standard) school receives the
appropriate funding even if a previous drawdown has occurred. Therefore,
a subsequent drawdown can occur for the same anticipated disbursement.

+-----------------------------------------------------------------------+
| **Business Rules:**                                                   |
|                                                                       |
| -   In 1999-2000, schools can make an actual disbursement on a loan   |
|     and later adjust the actual disbursement to \$0, the anticipated  |
|     disbursement to \$0, and the LAA to \$0. Then, at a later date,   |
|     perform an upward adjustment which increases the LAA and          |
|     anticipated disbursements, requiring a subsequent drawdown.       |
|                                                                       |
| -   Level 2 and 3 schools must be able to receive funding for an      |
|     increased, anticipated disbursement when a drawdown has           |
|     previously occurred for that disbursement.                        |
|                                                                       |
| -   If an anticipated disbursement is increased, and a previous       |
|     drawdown has occurred for this disbursement, and the              |
|     corresponding actual disbursement is currently adjusted to \$0,   |
|     the new increased, anticipated disbursement displays on the next  |
|     appropriate ADR and a drawdown request occurs. An example is      |
|     provided in Scenario 1 on the following pages.                    |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| -   If an anticipated disbursement is increased, and a previous       |
|     drawdown has occurred for this disbursement, and the              |
|     corresponding actual disbursement is currently NOT adjusted to    |
|     \$0, the difference between the new increased, anticipated        |
|     disbursement and the actual disbursement displays on an ADR, if   |
|     the new increased anticipated disbursement is more than the       |
|     actual disbursement. An example is provided in Scenario 2 on the  |
|     following pages.                                                  |
|                                                                       |
| -   If an anticipated disbursement is increased, and a previous       |
|     drawdown has occurred for this disbursement, and the              |
|     corresponding actual disbursement is currently NOT adjusted to    |
|     \$0, the new increased, anticipated disbursement does NOT display |
|     on an ADR, if the new increased anticipated disbursement is equal |
|     to or less than the actual disbursement. An example is provided   |
|     in Scenario 3 on the following pages.                             |
+-----------------------------------------------------------------------+

**EXAMPLE**

**Scenario 1:** If an anticipated disbursement is increased, and a
previous drawdown has occurred for this disbursement, and the
corresponding actual disbursement is currently adjusted to \$0, the new
increased, anticipated disbursement displays on the next appropriate
ADR, and a drawdown request occurs.

  ------------------------------ --------- ----------- ------------ ---------- --------- ----------
  **School Action:**             **1^st^   **Actual    **Drawdown   **School   **1^st^   **Return
                                 Antcpd.   Disb.       Request**    Recvd      Actual    Excess
                                 Disb.**   Roster                   Funds**    Disb.**   Cash**
                                           (ADR)**                                       

  School has an accepted LO      \$1,000   \$1,000     \$1,000      \$1,000    \$1,000   N/A
  record with the LAA of \$2,000                                                         
  and a first anticipated                                                                
  disbursement of \$1,000.                                                               

  School sends the LOC an        \$0       Not         No drawdown  N/A        \$0       \$1,000
  adjustment to \$0 for the                displayed                                     
  1^st^ actual disbursement and                                                          
  then sends a Change record to                                                          
  adjust the LAA \$0 and the                                                             
  anticipated disbursements to                                                           
  \$0.                                                                                   

  School increases the first     \$500     \$500       \$500        \$500      \$500     N/A
  anticipated disbursement to                                                            
  \$500 and the LAA to \$1,000.                                                          
  The school needs to receive                                                            
  funds to disburse the actual                                                           
  disbursement of \$500 even                                                             
  though a drawdown was                                                                  
  previously performed for the                                                           
  first disbursement.                                                                    
  ------------------------------ --------- ----------- ------------ ---------- --------- ----------

**Scenario 2:** If an anticipated disbursement is increased, and a
previous drawdown has occurred for this disbursement, and the
corresponding actual disbursement is currently NOT adjusted to \$0, the
difference between the new increased, anticipated disbursement and the
actual disbursement displays on an ADR, if the new increased,
anticipated disbursement is more than the actual disbursement..

  ----------------------------- --------- ----------- ------------ ---------- --------- ----------
  **School Action:**            **1^st^   **Actual    **Drawdown   **School   **1^st^   **Return
                                Antcpd.   Disb.       Request**    Recvd.     Actual    Excess
                                Disb.**   Roster                   Funds**    Disb.**   Cash**
                                          (ADR)**                                       

  School has an accepted LO     \$1,000   \$1,000     \$1,000      \$1,000    \$1,000   N/A
  record with the LAA of                                                                
  \$2,000 and a first                                                                   
  anticipated disbursement of                                                           
  \$1,000.                                                                              

  School sends the LOC a        \$500     Not         No drawdown  N/A        \$500     \$500
  downward adjustment to \$500            displayed                                     
  for the 1^st^ actual                                                                  
  disbursement, and then sends                                                          
  a Change record to adjust the                                                         
  LAA \$1,000, and the                                                                  
  anticipated disbursements to                                                          
  \$500.                                                                                

  School increases the first    \$750     \$250       \$250        \$250      \$750     N/A
  anticipated disbursement to                                                           
  \$750 and the LAA to \$1,500.                                                         
  The school needs to receive                                                           
  funds to disburse the                                                                 
  difference between the                                                                
  anticipated disbursement of                                                           
  \$750 and the actual                                                                  
  disbursement of \$500, even                                                           
  though a drawdown was                                                                 
  previously performed for the                                                          
  first disbursement.                                                                   
  ----------------------------- --------- ----------- ------------ ---------- --------- ----------

**Scenario 3:** If an anticipated disbursement is increased, and a
previous drawdown has occurred for this disbursement, and the
corresponding actual disbursement is currently NOT adjusted to \$0, the
new increased, anticipated disbursement does NOT display on an ADR, if
the new increased, anticipated disbursement is equal to or less than the
actual disbursement.

  ----------------------------- --------- ----------- ------------ ---------- --------- ----------
  **School Action:**            **1^st^   **Actual    **Drawdown   **School   **1^st^   **Return
                                Antcpd.   Disb.       Request**    Recvd.     Actual    Excess
                                Disb.**   Roster                   Funds**    Disb.**   Cash**
                                          (ADR)**                                       

  School has an accepted LO     \$1,000   \$1,000     \$1,000      \$1,000    \$1,000   N/A
  record with the LAA of                                                                
  \$2,000 and a first                                                                   
  anticipated disbursement of                                                           
  \$1,000.                                                                              

  School sends the LOC a        \$ 250    Not         No drawdown  N/A        \$750     N/A
  downward adjustment to \$750            displayed                                     
  for the 1^st^ actual                                                                  
  disbursement, and then sends                                                          
  a Change record to adjust the                                                         
  anticipated disbursements to                                                          
  \$250. Anticipated                                                                    
  disbursement does not appear                                                          
  on an ADR and the school                                                              
  should NOT receive funds,                                                             
  since the actual disbursement                                                         
  of \$750 is greater than the                                                          
  anticipated disbursement of                                                           
  \$250.                                                                                

  School increases the first    \$500     Not         No drawdown  N/A        \$750     N/A
  anticipated disbursement to             displayed                                     
  \$500. Anticipated                                                                    
  disbursement does not appear                                                          
  on an ADR and the school                                                              
  should NOT receive funds,                                                             
  since the actual disbursement                                                         
  of \$750 is greater than the                                                          
  anticipated disbursement of                                                           
  \$500.                                                                                
  ----------------------------- --------- ----------- ------------ ---------- --------- ----------

**4.8 Reconciliation Modifications**

**4.8.1 Redesign the Direct Loan School Account Statement (DLSAS)**

**1999-2000 Modification:** Enhance the Direct Loan School Account
Statement (DLSAS) to further assist schools with the reconciliation
process. New fields are added to the Cash Summary, Cash Detail, and Loan
Detail record layouts.

Upon implementation this modification affects only 1999-2000.

Currently, the DLSAS Cash Summary record layout is not in the same order
as the suggested DLSAS report format. The net totals for unbooked
disbursements are reported on the cash summary but the breakdown between
unbooked disbursements and adjustments are not. The cash detail does not
report the GAPS Control Number for a cash receipt or a Check Number for
an excess cash check transaction, and the loan detail does not report
the Disbursement Booked Date at the LOC for each disbursement detail.

For 1999-2000, the DLSAS is redesigned. However, the DLSAS continues to
be sent as an electronic file and NOT as a pre-formatted report.

The **Cash Summary** Section record layout is revised to follow the same
order as the suggested DLSAS report format. All fields that reported
disbursement cancellations in the past are eliminated since there are no
disbursement cancellations in 1999-2000, only disbursement adjustments.

In addition, the Cash Summary Section has four new fields

-   Total Net Cash Receipts (Field #10),

-   Total Booked Loan Detail (Field #13),

-   Net Unbooked Disbursements Actual (Field #15), and

-   Net Unbooked Adjustments (Field \# 16).

The "Prior Months Unbooked Records" field is eliminated from the cash
summary report.

The **Cash Detail Section** has two new fields:

-   Check Number (Field \# 9), and

-   GAPS Control Number (Field #11).

Both of these fields contain data when available.

The **Loan Detail Section** has a new field, Disbursement Booked Date at
the LOC (Field #25). The Disbursement Book date is the date the
individual disbursement books at the LOC. All fields in the Loan Detail
Section that reported disbursement cancellations in the past are
eliminated since there are no disbursement cancellations in 1999-2000,
only disbursement adjustments. The new Adjusted Disbursement Date
transactions are not reported on the DLSAS.

+-----------------------------------------------------------------------+
| **Business Rules:**                                                   |
|                                                                       |
| -   The DLSAS record layout is redesigned to follow the order of the  |
|     suggested DLSAS report layout. The new record layout is provided  |
|     in the Custom Layout Section 1. There are changes to Cash Summary |
|     Section, Cash Detail Section, and Loan Detail Section. However,   |
|     the record lengths are the same as 1998-99.                       |
|                                                                       |
| -   Even though GAPS accepts pennies, all dollar figures on the DLSAS |
|     are truncated and do NOT have pennies.                            |
|                                                                       |
|     **For example:** \$15,000.63 is truncated and reported as 15000.  |
|                                                                       |
| -   New Adjusted Disbursement Date ("Q") transactions are NOT         |
|     reported on or used in the calculation of figures for the DLSAS.  |
|                                                                       |
| -   Prior Month's Unbooked Records are eliminated from the DLSAS-Cash |
|     Summary Section record layout.                                    |
|                                                                       |
| -   The new fields added to the Cash Summary Section are listed       |
|     below.                                                            |
|                                                                       |
| -   Total Net Cash Receipts (Field #10) is equal to cash receipts     |
|     (Field #8) minus excess cash returned (Field #9).                 |
|                                                                       |
| -   The valid field content is -9999999999 to 09999999999.            |
|                                                                       |
| -   If there is no activity the field is zero filled.                 |
|                                                                       |
| -   Total Booked Loan Detail (Field #13) is equal to the sum of Net   |
|     Booked Disbursements (Field #11) and Net Booked Adjustments       |
|     (Field #12).                                                      |
|                                                                       |
| -   The valid field content is -9999999999 to 09999999999.            |
|                                                                       |
| -   If there is no activity the field is zero filled.                 |
|                                                                       |
| -   Net Unbooked Disbursements Actual (Field #15) is the sum of all   |
|     actual net disbursements at the LOC that are unbooked year to end |
|     of current statement period.                                      |
|                                                                       |
| -   The valid field content is -9999999999 to 09999999999.            |
|                                                                       |
| -   If there is no activity the field is zero filled.                 |
+-----------------------------------------------------------------------+
| -   Net Unbooked Adjustments (Field #16) is the sum of all actual net |
|     disbursement adjustments at the LOC that are unbooked year to the |
|     end of current statement period.                                  |
|                                                                       |
| -   The valid field content is -9999999999 to 09999999999.            |
|                                                                       |
| -   (-) indicates a downward adjustment and (+) indicates an upward   |
|     adjustment.                                                       |
|                                                                       |
| -   If there is no activity the field is zero filled.                 |
|                                                                       |
| -   Total Unbooked Loan Detail (Field #17) is the sum value of all    |
|     unbooked disbursement activity(Field #15 and Field #16) on file   |
|     at the LOC, cycle to date, at the end of the current month.       |
|                                                                       |
| -   The valid field content is -9999999999 to 09999999999             |
|                                                                       |
| -   If there is no activity the field is zero filled.                 |
|                                                                       |
| -   The two new fields added to the Cash Detail are listed below.     |
|                                                                       |
| -   Check Number (Field #9) is the check number returned by the       |
|     school on a check for return of excess cash. This number is       |
|     provided if available at the LOC.                                 |
|                                                                       |
| -   Valid field content is numeric \> or = 0                          |
|                                                                       |
| -   GAPS Control Number (Field #11) is the code received from GAPS    |
|     for cash receipts (drawdowns) only. This number is provided if    |
|     available at the LOC.                                             |
|                                                                       |
| -   Valid field content is numeric \> or = 0.                         |
|                                                                       |
| -   This field can be blank.                                          |
|                                                                       |
| -   A new field added to the Loan Detail Section is the Disbursement  |
|     Booked Date at the LOC. The Disbursement Book Date at the LOC is  |
|     the date the individual disbursement books at the LOC.            |
|                                                                       |
| -   The Disbursement Booked Date at the LOC (Field #25) is determined |
|     by either the disbursement acknowledgment date or the promissory  |
|     note acknowledgment date.                                         |
|                                                                       |
| -   If the disbursement is the component that books the loan. The     |
|     disbursement booked date is the disbursement acknowledgment date. |
|                                                                       |
| -   If the promissory note is the component that books the loan and   |
|     is received **after** a disbursement, then the disbursement       |
|     booked date is the promissory note acknowledgment date.           |
|                                                                       |
| -   If a subsequent disbursement is received **after** the loan       |
|     books, then the disbursement booked date is the disbursement      |
|     acknowledgment date for that subsequent disbursement.             |
|                                                                       |
|     The disbursement booked date indicates the month the disbursement |
|     appears on the DLSAS.                                             |
|                                                                       |
| -   The format for this field is CCYYMMDD.                            |
|                                                                       |
| -   All fields pertaining to Disbursement cancellations are           |
|     eliminated from the Cash Summary and Loan Detail record layouts.  |
+-----------------------------------------------------------------------+

Below is a quick reference to the new and deleted fields in the
1999-2000 Direct Loan School Account Statement.

+------------------+--------------------------+--------+---------------+
| **DLSAS**        | **New Fields**           | *      | **Deleted     |
|                  |                          | *Field | Fields**      |
|                  |                          | Nu     |               |
|                  |                          | mber** |               |
+------------------+--------------------------+--------+---------------+
| **Cash Summary** | -   Total Net Cash       | 11     | -   Prior     |
|                  |     Receipts             |        |     Months    |
|                  |                          | 13     |     Unbooked  |
|                  | -   Total Booked Loan    |        |               |
|                  |     Detail               | 15     |               |
|                  |                          |        |               |
|                  | -   Net Unbooked         | 16     |               |
|                  |     Disbursements Actual |        |               |
|                  |                          |        |               |
|                  | -   Net Unbooked         |        |               |
|                  |     Adjustments          |        |               |
+------------------+--------------------------+--------+---------------+
| **Cash Detail**  | -   Check Number, if     | 9      |               |
|                  |     available at the LOC |        |               |
|                  |                          | 11     |               |
|                  | -   GAPS Control Number, |        |               |
|                  |     if available at the  |        |               |
|                  |     LOC                  |        |               |
+------------------+--------------------------+--------+---------------+
| **Loan Detail**  | -   Disbursement Booked  | 25     |               |
|                  |     Date at the LOC      |        |               |
+------------------+--------------------------+--------+---------------+

**Direct Loan School Account Statement (DLSAS)**

**Message Class DSAS00OP**

Report Date: 09/06/1999 U.S. DEPARTMENT OF EDUCATION Page: 1

Report Time: 05:08:59 PM Federal Direct Loan Program

Direct Loan School Account Statement

THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY
ACT

\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*

Batch ID: AS0Gxxxxx19990905050859

LOC Process Date: 09/05/1999

School Code: Gxxxxx

School Name: Reconciliation Institute

End Date: 08/31/1999 Program Year: 99-00

CASH SUMMARY

Beginning Balance \$0

Cash Receipts \$90,000

Excess Cash Returned \$0

Total Net Cash Receipts \$90,000

Net Booked Disb. Actual \$20,640

Net Booked Disb. Adjustments \$0

Total Booked Loan Detail: \$20,640

Ending Cash Balance \$69,360

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

Net Unbooked Disb. Actual \$185,747

Net Unbooked Disb. Adjustments: \$0

Total Unbooked Loan Detail \$185,747

Adjusted Ending Cash Balance \$116,387-

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

\*\*\*

The LOC\'s Ending Cash Balance represents the Department\'s official
cash

balance for your school at the end of the current month. This ending

cash balance from the LOC\'s records will be used by the Department to

monitor the cash activity and balances at your school. If your records

do not agree, please notify your LOC Customer Service Representative

IMMEDIATELY.

# 4.9 Report Modifications

## 4.9.1 Update Duplicate Student Borrower Report

**1999-2000 Modifications:** The monthly Duplicate Student Borrower
Report is updated to accommodate the new loan limit edits. This update
includes the addition of the borrower's academic year, dependency
status, and additional unsubsidized eligibility flags, if appropriate,
to the report. The **new message class for this report is ED0300OP**.

Upon implementation, this modification affects only 1999-2000.

In the past, the LOC edited annual loan limits upon receipt of a Loan
Origination record by using the loan approved amount for all loans for a
borrower for a given award year from all schools.

In 1999-2000, the LOC edits annual loan limits for a specific borrower
at a specific school for equal or overlapping academic years upon
receipt of a Loan Origination record. The annual loan limit edit across
schools for a specific borrower for equal or overlapping academic years
occurs upon receipt of a Disbursement record. To perform this edit the
LOC uses the amount of the actual gross disbursement. If a loan limit is
exceeded, the incoming disbursement or adjustment record is rejected by
the LOC.

**Note:** Upon implementation of this modification, an actual
Disbursement record might be rejected after a school has disbursed the
funds to a student if the borrower has been disbursed a loan at another
school.

To assist schools with the identification of student borrowers across
multiple schools, with equal or overlapping academic years, the LOC has
modified the monthly Duplicate Student Borrower Report. This reports
identifies student borrowers at your school who have Direct Subsidized
Loans and/or Direct Unsubsidized Loans approved at other institutions
for equal or overlapping academic years. Using this report, schools may
identify loan limit issues and contact colleagues at other schools to
update Loan Origination records. For example, once the school has this
information, the school may contact the other school(s) to see if one of
the accepted Loan Origination records is going to be adjusted to \$0.

+-----------------------------------------------------------------------+
| **Business Rules:**                                                   |
|                                                                       |
| -   The **Duplicate Student Borrower Report** has been updated to:    |
|                                                                       |
| -   identify a specific student who has loans originated at different |
|     schools with equal or overlapping borrower academic years,        |
|                                                                       |
| -   include the borrower's academic year start date and the           |
|     borrower's academic year end date for each loan on the report,    |
|                                                                       |
| -   show all duplicate subsidized and unsubsidized loans for a        |
|     student with equal or overlapping borrower academic years. This   |
|     report excludes all PLUS loans borrowed on behalf of the student, |
|                                                                       |
| -   list all student borrower's with originated subsidized and/or     |
|     unsubsidized loans with overlapping or equal borrower academic    |
|     years at more than one school.                                    |
|                                                                       |
| -   New fields on the report include:                                 |
|                                                                       |
| -   borrower academic year start date,                                |
|                                                                       |
| -   borrower academic year end date,                                  |
|                                                                       |
| -   dependency status,                                                |
|                                                                       |
| -   additional unsubsidized eligibility flag for dependent student,   |
|                                                                       |
| -   additional unsubsidized eligibility flag for HEAL.                |
|                                                                       |
| -   The format for this report is portrait, Courier 10 pitch and 78   |
|     characters. The new message classes for 1999-2000 is ED0300OP.    |
|                                                                       |
| -   This report sorts by student Social Security Number in ascending  |
|     order, and if the student has multiple duplicate schools, the     |
|     duplicate schools are sorted alphabetically.                      |
+-----------------------------------------------------------------------+

**Duplicate Student Borrower Report**

**Message Class: ED0300OP**

Report Date: 03*/10/2000* U.S. Department of Education Page: 1

Report Time: 18:31:25 Federal Direct Loan Program

> Duplicate Student Borrower Report for Direct Loan Year 1999-2000

Reporting Period: *02/30/2000*

This Document Contains Sensitive Information Protected By the Privacy
Act

School Code: *G99999*

School Name: *Sample Institute*

Borrower SS \# Borrower Name

Loan ID Lower of Loan Total G Loan Period School

Approved/Loan Actual R Code

Requested Amt Gross A

Dis D

E

School Name City State Zipcode Telephone \#

Borrower Academic Year Dependency Additional Unsub. Eligibility:

> Dependent Student HEAL

*999-99-9999 Student Smith*

*999999999S00G99999001 \$02625 \$01313 01 09/10/1999-06/01/2000 G99999*

*Sample Institute New City VA 99999-0000 999-999-9999*

*09/10/1999-06/01/2000 D*

*999999999S00G88888001 \$02625 \$01312 01 09/06/1999-05/10/2000 G88888*

*Test College College Station CA 99999-0000 999-999-9999*

*09/06/1999-05/10/2000 D*

*999999999S00G77777001 \$00500 \$00000 01 01/02/2000-05/10/2000 G77777*

*Sample University Town IL 99999-0000 999-999-9999*

*01/02/2000-08/25/2000 D*

*888-88-8888 Student Jones*

*888888888U00G99999001 \$03500 \$03500 03 09/02/1999-12/15/1999 G99999*

*Sample Institute New City VA 99999-0000 999-999-9999*

*09/02/1999-05/20/2000 D*

*888888888U00G99999002 \$04000 \$04000 03 02/01/2000-06/30/2000 G99999*

*Sample Institute New City VA 99999-0000 999-999-9999*

*02/01/2000-08/28/2000 D Y*

The Duplicate Student Borrower Report lists student borrowers for which
the LOC has accepted multiple Direct Subsidized and/or Unsubsidized Loan
Origination records. The list indicates other schools that have
submitted a loan origination record for the same borrower who may be
attending your school. This report assists in identifying subsequent
loan origination records that may reject due to exceeding the annual
loan limits. **This report does NOT relieve the school of its
responsibility to monitor all loan activity (including FFEL) for a
student through the Financial Aid Transcript and NSLDS processes.**

## 4.9.2 New Optional Report to Identify Inactive Loans

**1999-2000 Modifications: A new monthly Inactive Loans Report** is
available to schools electronically. This preformatted, optional report
identifies loans that have been adjusted to \$0. The **new message class
for this report is ED0600OP**.

Upon implementation, this modification affects only 1999-2000.

Starting in 1999-2000, a loan can be adjusted to \$0 but cannot be
canceled. Thus, a loan adjusted to \$0 is considered an inactive loan
and no longer displays on the 30 Day Warning Report. Instead, a new
monthly Inactive Loans Report is generated by the LOC.

The Inactive Loans Report is an optional, preformatted report that may
be used by the school to track inactive loans.

A loan is considered inactive when:

-   the Loan Amount Approved is adjusted to \$0,

-   all anticipated disbursements are adjusted to \$0, and

-   all actual disbursement, if applicable, are adjusted to \$0.

+-----------------------------------------------------------------------+
| **Business Rules:**                                                   |
|                                                                       |
| -   The Inactive Loan Report is generated monthly as an optional,     |
|     preformatted report for schools to track inactive loans.          |
|                                                                       |
| -   An inactive loan = Loan Amount Approved adjusted to \$0 with all  |
|     anticipated disbursements equal to \$0 and all actual             |
|     disbursements, if applicable, equal to \$0.                       |
|                                                                       |
| -   To receive this report, a school must call the LOC and request    |
|     this report be electronically sent monthly to the school.         |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| -   Fields on the new Inactive Loan Report include:                   |
|                                                                       |
| -   Loan Type,                                                        |
|                                                                       |
| -   Loan ID,                                                          |
|                                                                       |
| -   Borrower Name,                                                    |
|                                                                       |
| -   Inactive Date,                                                    |
|                                                                       |
| -   Total number of inactive Direct Subsidized Loans for the report   |
|     period,                                                           |
|                                                                       |
| -   Total number of inactive Direct Unsubsidized Loans for the report |
|     period,                                                           |
|                                                                       |
| -   Total number of inactive PLUS loans.                              |
|                                                                       |
| -   The format for this new report is portrait, Courier 10 pitch and  |
|     78 characters. The new message classes for 1999-2000 is ED0600OP. |
+-----------------------------------------------------------------------+

**Inactive Loans Report**

**Message Class: ED0600OP**

REPORT DATE: /MM/DD/YYYY U.S. DEPARTMENT OF EDUCATION PAGE: 0000

PROGRAM: XXXXX FEDERAL DIRECT LOAN PROGRAM

> INACTIVE LOANS REPORT
>
> FOR THE PERIOD 01/01/1999 - 01/31/1999

SCHOOL NAME: XYZ ACADEMY SCHOOL CODE: 000000

ADDRESS: 123456 X-RAY TECHNICIAN BLVD, WINSTON-SALEM, NC 27403

LOAN INACTIVE

TYPE LOAN ID BORROWER NAME DATE

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

S 000000000S00X00000000 PAULSEN, PATRICK 01/03/1999

S 000000000S00X00000000 COLLINS, MICHILLE 01/02/1999

S 000000000S00X00000000 CARTWRIGHT, ROBERT 01/22/1999

S 000000000S00X00000000 BASILE, LINDA 01/28/1999

TOTAL NUMBER OF INACTIVE DIRECT SUBSIDIZED LOANS FOR PERIOD: 4

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

U 000000000U00X00000000 MARSHALL, EDWARD 01/28/1999

U 000000000U00X00000000 FORRESTER, SUSAN 01/02/1999

TOTAL NUMBER OF INACTIVE DIRECT UNSUBSIDIZED LOANS FOR PERIOD: 2

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

P 000000000P00X00000000 PHILLIPS, JOAN 01/13/1999

TOTAL NUMBER OF INACTIVE PLUS LOANS: 1

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

GRAND TOTAL: 7

## 4.9.3 New Report to Identify Social Security Number, Name, and Date of Birth Changes

**1999-2000 Modifications: A new monthly Social Security Number, Name,
and Date of Birth Change Report** is available to schools
electronically. This preformatted report identifies Social Security
Number, Name, and Date of Birth changes for a student that have occurred
during the last month. The **new message class for this report is
ED0700OP**.

Upon implementation, this modification affects only 1999-2000.

This report lists Social Security Number, Name, and Date of Birth
changes for a student for all Direct Loans for a given award year. This
includes multiple loans at multiple schools. Consequently, the report
assists schools in identifying demographic data changes for a student
which may have been processed by another school.

In addition, this report allows the LOC to inform a school that the
Servicer has notified the LOC of a different Social Security Number for
a borrower. Thus, the Central Database System has rejected the loan
record of the borrower. In this situation, the LOC recommends that the
school send a Change record to the LOC to update the borrower's Social
Security Number at the LOC, so that the student's records can be
accepted by the Central Database System.

+-----------------------------------------------------------------------+
| **Business Rules:**                                                   |
|                                                                       |
| -   The Social Security, Name, and Date of Birth Change Report is     |
|     generated monthly as a preformatted report, for schools to track  |
|     borrower demographic information changes during the last month    |
|     for all loans for a borrower. This includes loans at multiple     |
|     schools.                                                          |
|                                                                       |
| -   This report also lists Social Security Number changes that have   |
|     been rejected by the Central Database System, and provides the    |
|     school with the new recommended Social Security.                  |
|                                                                       |
| -   The LOC database is NOT updated with the new recommended Social   |
|     Security Number unless the school sends a Change record to the    |
|     LOC to change the borrowers Social Security Number to the new     |
|     recommend number.                                                 |
+-----------------------------------------------------------------------+

+-----------------------------------------------------------------------+
| -   Fields on the new Social Security Number, Name, and Date of Birth |
|     Change Report include:                                            |
|                                                                       |
| -   Borrower Name and Social Security Number,                         |
|                                                                       |
| -   Loan ID,                                                          |
|                                                                       |
| -   Changed Field,                                                    |
|                                                                       |
| -   Old Value,                                                        |
|                                                                       |
| -   New Value,                                                        |
|                                                                       |
| -   Date Change record was accepted by the LOC,                       |
|                                                                       |
| -   Change Status with the Central Database System.                   |
|                                                                       |
| -   The format for this new report is portrait, Courier 10 pitch and  |
|     78 characters. The new message classes for 1999-2000 is ED0700OP. |
+-----------------------------------------------------------------------+

**Social Security Number/Name/Date of Birth Change Report**

**Message Class: ED0700OP**

Run Date: 09/05/1999 U.S. Department of Education Page 1

Run Time: 05:46:14 PM Federal Direct Loan Program

Social Security Number/Name/Date of Birth Change Report

Reporting Period: Month Ending 08/30/1999

THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY
ACT

School Code: GXXXXX School Name: UNIVERSITY OF FINANCE

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

Borrower Name Borrower SS \#

Loan ID Field Name Old Value New Value

Loan Period School Code Change Date Status Ini. Ini.

accepted by Loan Code

LOS

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

School Name City State Zipcode Telephone \#

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

MILLER, ANN 888-88-8888

999999999S00GXXXXX101 LST NAME SMITH MILLER

08/20/1999-05/30/2000 GXXXXX 08/24/1999 A Y

UNIV OF FINANCE CITY MO 65211 999-999-9999

999999999U00GXXXXX101 BIRTH DT 01/12/1970 01/21/1970

08/20/1999-05/30/2000 GXXXXX 08/28/1999 A Y

UNIV OF FINANCE CITY MO 65211 999-999-9999

999999999U00EXXXXX101 SSN 999-99-9999 888-88-8888

09/20/1999-06/30/2000 EXXXXX 08/04/1999 A N

UNIVERSITY NEWTOWN MO 63121 888-888-8888

TUSKFB, JOAN 222-22-2222

222222222S00GXXXXX101 FST NAME JO-ANN JOAN

08/20/1999-05/30/2000 GXXXXX 08/07/1999 A Y

UNIV OF FINANCE CITY MO 65211 999-999-9999

222222222U00GAAAAA101 SSN 222222222 122222222

09/10/1999-04/15/2000 GAAAAA 08/18/1999 R N **\*\***

XYZ ACADEMY SALT WATER MD 99999 777-777-7777

This report lists SSN/Name/Date of Birth changes for a student with
loans

from schools. The list also indicates SSN changes rejected by CDS. This

report assists schools in identifying when demographic data changes for

a student.

\*\* Servicer has notified the LOC of a different Social Security Number
for this borrower. The LOC recommends that the school sends a Change
record to the LOC to update the borrower's Social Security Number.