**[Los Alamos National Laboratory]{.smallcaps}**

**[Theoretical Division]{.smallcaps}**

**[Group T-11]{.smallcaps}**

**[Building Emergency Plan]{.smallcaps}**

**[TA-3, SM--524]{.smallcaps}**

**Resident Responsibilities and Training**

**[Revised by: Stacie Bird]{.smallcaps}**

**[Date October 13, 2005]{.smallcaps}**

**[Executive Summary]{.smallcaps}**

The TA 3 - SM 524 Building Emergency Plan (BEP) was prepared in response
to Department of Energy Order 151.1, LANL's Director's Policy 109, and
the Emergency Management Plan. The BEP provides concise building and
emergency preparedness information for building residents, emergency
management response organization, other Laboratory organizations, and
external agencies.

The Building Emergency Plan includes:

 Building Description/Location/Access

 Accountability/Evacuation & Sweep Procedures

X Handicapped Employee(s)/Guest(s) Evacuation

 Notifications Procedures

 Return to Normal Operations/Re-entry Procedures

 Shelter-In-Place Procedures

X Spill & Containment Procedures

Threa

The Appendices to the BEP include:

A. Training Requirements

B. Checklist & Training Acknowledgment

C. Bomb Threat Checklist

D. TA-03, SM-524 Floor Plan

E. Roster of SM-524 Building Occupants

As an integrated Management and Employee Training Unit, this BEP
emphasizes and defines the roles, responsibilities, and procedures
required for emergency preparedness within the safety envelope of the
facility. Managers are presented with information to assist them in
their responsibilities, and meet compliance requirements for audits.
Residents are presented acknowledgment based training and common sense
guidance in developing and remembering their personal emergency action
plan, and they are given the opportunity to complete their required
annual emergency training.

## Building Emergency Procedures

## TA-3, SM-524

**BUILDING DESCRIPTION/LOCATION/ACCESS**

SM-524 is located approximately 65 yards off of Diamond Drive, south of
building 1690 (Center for Nonlinear Studies). SM-524 has open access to
the east and west sides of the building. SM-524 is accessible by vehicle
only in the parking lot located on the east and south sides of the
building. SM-524 is a single story building with two exterior
entrances/exits. The work performed is technical and administrative
office/computer work. There are no laboratories, but there is a computer
room which has additional cooling and electrical requirements. The
exterior doors are access controlled by badge readers and by key core
T-105. The residents of SM-524 are staff, postdocs, students, visitors,
U.S and non-U.S. citizens, and are all members of, or associated with,
Theoretical Division.

**(Specific building hazards/Run Sheets are on file with EM&R)**

**ACCOUNTABILITY/EVACUATION & SWEEP PROCEDURES**

Upon hearing any alarm (audible, visual, or vocal), all personnel shall
immediately evacuate the building and report to the nearest muster area
designated for that building.

When evacuating the building please observe the following rules:

\(1\) Do not take drinks or food with you.

\(2\) Evacuate in a quiet and orderly manner.

\(3\) Be observant of visitors and assist them in evacuating the
building.

(4) Do not re-enter the building, or go back to your office for personal
    items.

(5) Be safe when crossing parking lots and roads on the way to the
    muster area.

(6) Report to a muster area for roll call, check-in with the *Assembly
    Point Leader (APL)*, usually the person with the Building Roster.

Once at the Muster Area:

(1) Follow instructions from your Group Management or the Person in
    Charge.

(2) Do not smoke, keep discussions to a minimum, and assist if needed

(3) Do not re-enter the building until the all clear signal is given by
    the Command Post

(4) DO NOT LEAVE the muster area unless authorized to leave by the
    Person in Charge or your Group Management.

Upon notice to evacuate the building, designated personnel (in-house
resident/tenant only) will sweep the designated area checking for
remaining personnel and/or obvious hazards, problems, and them proceed
immediately to the muster area. At the muster area, roll call
information will be collected and accounted for by the *APL.*. The *APL*
will report to the Person in Charge (usually the person with the two-way
radio).

The ***Sweeper's*** Responsibility:

(1) Walk the area and tell everyone to evacuate immediately. Be sure to
    knock on closed doors and don't assume any office is unoccupied.

(2) Exit the building immediately after sweeping and report to the
    muster area.

(3) Take roll call for the building once at the muster area.

(4) Document the people in your sweep zone that are **not accounted
    for.**

\(3\) Identify areas that have not been swept.

\(4\) Give the information to the *Assembly Point Leader.*

At the muster area the roll call information will be collected and
accounted for by the *APL.* The *APL* will report via runner to the
Incident Command Post and relay the following information to the
Incident Commander and the Facility Manager/Designee (FM/D)**:**

(1) Which areas were swept

(2) Any information gathered during the sweep

(3) Which areas were NOT swept

In the event there is not a Facility Representative available at the
Command Post, information should be relayed directly to the Incident
Commander. The Facility Representative will keep the Incident Commander
updated on this and any other information.

**HANDICAPPED EMPLOYEE(S)/GUEST(S) EVACUATION**

The person who removes the sweep zone tag will identify any
employee/guest having a handicap, permanent or temporary, which would
hinder their timely evacuation and assure they are evacuated to the
assembly area. If emergency responder assistance is required, the
assigned assistant shall immediately notify the *APL* so personnel and
equipment can be requested immediately through the Incident Commander.

**NOTIFICATIONS PROCEDURES**

Upon noticing any situation which is perceived to be capable of causing
immediate harm to people, property, or the environment, anyone can and
should:

a.  Pull the handle on a fire alarm pull box if immediate evacuation of
    the area seems necessary.

**Please: "DO NOT USE PULL BOXES FOR SUSPICIOUS PACKAGES/BOMB THREATS,
INSTEAD DIAL 911."**

b\. Instructions:

(1) Call 911 if emergency response personnel is needed.

(2) If a pull box alarm was pulled, call and tell 911 operator why alarm
    was pulled.

(3) If building was evacuated due to an automatic alarm, call and give
    911

operator any information gathered during the sweep and evacuation

(i.e., broken water pipe, toaster set off smoke detector, workers cut

a power line, no visible sign of why alarm went off, etc.).

c\. Bomb Threat:

(1) Reference the Bomb Threat Call Checklist (see Appendix A of this
    Building Emergency Plan or go to:
    <http://int.lanl.gov/orgs/hr/resources/news/2005/pdfs/BombThreat.pdf>)

(2) Evacuate the building

(3) On any phone call 911, (preferably from an office phone, when
    calling from a cell phone, these calls get routed to Santa Fe or
    Albuquerque and then get forwarded to the LAPD), 667-7080 Central
    Alarm Station, or PTLA (TA-64). If none of these were done,
    personnel should call EM&R directly at 667-6211. EM&R will notify
    ESH-7 (Occurrence Investigation Group), designated Facility Manager,
    and the appropriate personnel required for response.

**RETURN TO NORMAL OPERATIONS/RE-ENTRY PROCEDURES**

Re-entry is the first entry made after evacuation in order to perform
mitigation or determine the area safe for building personnel to return.
This must **[ONLY]{.underline}** be done by emergency response personnel
at the direction of the Incident Commander. This decision will be made
in conjunction with the Facility Representative at the Incident Command
Post and with all information available on building hazards, the
incident, and safety considerations.

Return to normal operations is the point in an incident when the
facility is turned back over from the Incident Commander to Facility
Management. The Facility Representative must participate in a
face-to-face briefing with the Incident Commander to determine any
recovery tasks that may still need to be accomplished as a result of the
incident. If there are none, the facility may be reoccupied immediately.
Otherwise, the responsible Facility Representative will direct personnel
when to return.

**SHELTER-IN-PLACE**

Shelter-in-place procedures involve being able to close all exterior
windows and doors and turning off all ventilation equipment that
involves outside air. Depending on building configuration and
operations, sheltering in place can be possible in a single area or in
multiple areas within a building.

***The location of shelter-in-place can be anywhere you feel would be
safe.  If there is a conference room that would be big enough to fit all
of your employees or even the entire building can be a shelter in
place.  You want it to be somewhere that does not have a lot of
windows.  If you use the entire building you want to have the correct
tools to seal up any windows/openings.  You might want to have a towel
for under the doors or plastic for the windows. ***

(1) Upon advisement to shelter-in-place, proceed to the designated
    shelter-in-place area designated by the Incident Commander, Facility
    Manager, or designee.

(2) If needed, while in route to the shelter-in-place area, place a
    handkerchief or cloth over your mouth and nose to help prevent
    possible inhalation of contaminants.

(3) Close and lock all windows and doors (Locking provides for a tighter
    seal).

#### SPILL & CONTAINMENT PROCEDURES

(1) Get away from the spill (uphill, upwind).

(2) Isolate the area.

(3) Identify the hazard, if possible.

(4) Notify proper response personnel. If the spill is small and site
    personnel have been trained and proper equipment is available, local
    notifications will suffice. Otherwise, call 911 or notify EM&R
    (667-6211).

###### **[APPENDIX A: Training Requirements]{.smallcaps}** 

##### 

##### [TA-3, SM-524 SITE-SPECIFIC EMERGENCY]{.smallcaps}

##### [TRAINING]{.smallcaps}

**[New Resident & Annual Refresher Training
Acknowledgment]{.smallcaps}**

All LANL employees and long-term visitors/affiliates are required to
receive and understand site-specific emergency training. It is
management's responsibility to ensure that the annual emergency
site-specific training requirements are met. *Course Number 17398, CNN
Building Emergency Plan for TA-03 is the required course for meeting the
site-specific emergency training responsibilities as a resident
employee/visitor at TA-3, SM-524. This course is available on-line at*
<http://www.hr.lanl.gov/TIOCourses/TIOAha.asp?CourseNumber=17398>. After
you have read the Resident TA-3 SM-524 Building Emergency Plan and
completed the training acknowledgment, you will have completed your
site-specific emergency training responsibilities as a resident employee
at TA-3 SM-524. You will be required to participate in individual
training annually. Update briefings of the Building Emergency Plan will
be conducted as needed.

In order to be effective in remembering these emergency procedures, take
the time to walk the evacuation routes to your assembly and
shelter-in-place areas. Locate the emergency pull boxes, and emergency
information maps in your work area, and develop a personal emergency
action plan in your mind, as to what your response will be to emergency
situations.

###### 

###### 

######  

###### **[APPENDIX B: Checklist and Acknowledgement]{.smallcaps}** 

After reading the TA-3, SM-524 Building Emergency Plan, review the
following checklist. Initial each item you understand, and know your
response during an emergency. If there are items which you do not
understand, ask your manager to expand, clarify, or define in more depth
the actions you should take.

**[[Checklist]{.underline}]{.smallcaps}**

+-----------------------------------------------------------------------+
| \_\_\_\_\_ 1. My Workstation is located at TA-3, SM-524, Room: .      |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 2. Location of Evacuation Maps.                            |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 3. Location of Emergency Pull Boxes.                       |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 4. Dial 911 when you need to reach the Fire Department     |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 5. Contacting the Laboratory Emergency Management and      |
| Response Office (667-6211).                                           |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 6. Contacting the building Facility Management Team (See   |
| 24 Hour Emergency Contact listing).                                   |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 7. Notification and procedures for suspicious packages or  |
| bomb threats (including provisions for                                |
|                                                                       |
| after-hours notification).                                            |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 8. Response to and reporting of unusual events ( i.e.      |
| smell of smoke in the building).                                      |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 9. Tagging of all personal items and keeping such items in |
| your possession.                                                      |
|                                                                       |
| (Not listed in BEP, however required by security at LANL.)            |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 10. Security requirements (varies between organizations,   |
| and is provided by your Organization                                  |
|                                                                       |
| Safeguard and Security Officer).                                      |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 11. Disposal requirement for hazardous waste, if           |
| applicable.                                                           |
|                                                                       |
| (Call waste coordinator for information/directions.)                  |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 12. Evacuation Instructions.                               |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 13. Shelter-in-Place instructions.                         |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 14. Building Sweep Procedures                              |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 15. Muster area location.                                  |
+-----------------------------------------------------------------------+
| \_\_\_\_\_ 16. Sweep Instructions (Roll Call).                        |
+-----------------------------------------------------------------------+

# [Building Emergency Plan (BEP) Training Acknowledgment]{.smallcaps}

**COMPLETE AND SUBMIT TO T-11 GROUP OFFICE, MS-B262 or TA-03, SM-524,
RM-118.**

**[Organization:
\_\_[T-11]{.underline}\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.smallcaps}**

**[Work Station Location TA-3, SM-524,]{.smallcaps} [Room :
\_\_\_\_\_\_\_\_\_\_\_\_ ]{.smallcaps}**

**Employee Signature:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Z# :
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Print Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Organizational Line Manager:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Print Name: \_\_\_[Robert C.
Albers]{.underline}\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**[[Notice to Organizational Training
Representatives]{.underline}]{.smallcaps}**

This completed Acknowledgment Form must be kept on file (for every
employee) in your Organization's Records. In the event of an audit by
LANL or the DOE, this is the compliance documentation which will be
requested.

###### **[APPENDIX C: Bomb Threat Checklist]{.smallcaps}**

**REMEMBER:** Remain calm and obtain as much information as possible!

1.  If possible, **signal to a second person** that you are receiving a
    bomb threat.

    -   Instructions for **second person**

    -   Dial 911

    -   Ask that the Emergency Operations Center be notified of the bomb
        threat and give them the telephone number the call is coming in
        on.

    -   **IF** you have a phone that allows you to listen in to the
        conversation, take notes.

2.  Be calm and **listen** carefully.

3.  Do **not** interrupt or antagonize the caller.

4.  Try to **develop a rapport** by being sympathetic.

5.  Take **notes.**

    -   Time and date call received

    -   Time caller hung up

    -   Exact words of the caller

    -   Describe the caller\'s voice: (male or female, young or old,
        accent, tone of voice. Is the voice familiar? Who does it sound
        like? Other voice characteristics)

    -   Background noise

**Questions to ask**

1.  **When** is the bomb going to explode?

2.  **Where** is the bomb right now?

3.  **What kind of bomb** is it?

4.  **What** does it look like?

5.  **Why** did you place the bomb?

6.  **Where are you** calling from?

7.  What is your name, address, and telephone number?

> (Believe it or not, many bomb threat callers will give this
> information just because they are asked to furnish it.)

###### **[APPENDIX D: TA-03, SM-524 Floor Plan]{.smallcaps}**

![](media/image1.jpeg){width="5.624305555555556in"
height="6.449305555555555in"}

###### **[APPENDIX E: Roster of SM-524 Building occupants]{.smallcaps}**

![](media/image2.jpeg){width="6.497222222222222in"
height="8.407638888888888in"}