Pandemic Influenza

Continuity of Operations (COOP) Annex Template Instructions

######## Federal Emergency Management Agency

######## 500 C ST, SW 

######## ![](media/image1.wmf){width="2.8472222222222223in" height="1.3125in"}Washington, D.C. 20472 

**Guide Instructions**

This guide provides instructions for developing a Pandemic Influenza
Continuity of Operations (COOP) Annex based on the *Pandemic Influenza
Continuity of Operations (COOP) Guidance Memorandum,* dated March 1,
2006. Although general guidance and sample information is provided in
this guide for reference, organizations are encouraged to tailor
Pandemic Influenza COOP Annex development to meet their own needs and
requirements. Sample text has been provided throughout this guide and is
italicized to aid in identification. These instructions accompany an
electronic template that may be downloaded from the Federal Emergency
Management Agency (FEMA) Office of National Security Coordination (ONSC)
website at the following address:
http://www.fema.gov/government/coop/index.shtm

Questions concerning this guide can be directed to:

Office of National Security Coordination

Federal Emergency Management Agency

500 C Street, SW

Washington, DC 20472

\(202\) 646 3754

##   {#section .Phase-Heading}

Table of Contents

[I. Introduction 2](#introduction)

[II. Purpose 2](#purpose)

[III. Concept of Operations 3](#concept-of-operations)

[IV. Pandemic Planning Assumptions 3](#pandemic-planning-assumptions)

[A. General Assumptions 3](#a.-general-assumptions)

[B. Department/Agency Assumptions 5](#b.-departmentagency-assumptions)

[V. Elements of a Viable COOP Capability
5](#elements-of-a-viable-coop-capability)

[A. Plans and Procedures 6](#a.-plans-and-procedures)

[B. Essential Functions 7](#b.-essential-functions)

[C. Delegations of Authority 9](#c.-delegations-of-authority)

[D. Orders of Succession 9](#d.-orders-of-succession)

[E. Alternate Operating Facility(ies)
10](#e.-alternate-operating-facilityies)

[F. Interoperable Communications 12](#f.-interoperable-communications)

[G. Vital Records and Databases 13](#g.-vital-records-and-databases)

[H. Human Capital 13](#h.-human-capital)

[I. Test, Training and Exercises 14](#i.-test-training-and-exercises)

[J. Devolution of Control and Direction
15](#j.-devolution-of-control-and-direction)

[K. Reconstitution 16](#k.-reconstitution)

[VI. Conclusion 16](#conclusion)

[Appendix 1: Federal Government Response Phases and World Health
Organization (WHO) Phases Chart
17](#appendix-1-federal-government-response-phases-and-world-health-organization-who-phases-chart)

[Appendix 2: Pandemic Influenza COOP Elements Checklists for Federal
Government Response Stages
18](#appendix-2-pandemic-influenza-coop-elements-checklists-for-federal-government-response-stages)

[Appendix 3: Additional Potential Annexes for Pandemic Influenza
Preparedness
39](#appendix-3-additional-potential-annexes-for-pandemic-influenza-preparedness)

#  {#section-1 .unnumbered}

# Introduction

The introduction should briefly address COOP planning in general and the
need for specialized planning to respond to an influenza pandemic.

(Sample text)

*The Federal Government performs essential functions and services that
may be adversely impacted in the event of a natural or man-made
disaster. In such events, all government Departments and Agencies should
have plans to continue to operate their core missions. Maintaining
essential functions and services is a vital element in an organization's
ability to continue operations. Continuity of operations for various
agencies, businesses, and governmental jurisdictions may be disrupted
during a pandemic; therefore, it is important for these entities, in
particular, the (insert D/A name), to ensure it can execute its
essential missions in the event of a threat to its normal continuity of
operations. Federal Preparedness Circular (FPC) 65, Federal Executive
Branch Continuity of Operations (COOP), provides guidance to Federal
Executive Branch Departments and Agencies for use in developing
contingency plans and programs for COOP. COOP planning is intended to
ensure the performance of Department and Agency essential functions
across a wide range of all-hazards emergencies.*

*The Federal Implementation Plan for the National Strategy for Pandemic
Influenza acknowledges that an influenza pandemic will require
specialized planning beyond that addressed in FPC 65. To address this,
FEMA issued a memorandum on March 1, 2006, "Continuity of Operations
(COOP) Pandemic Influenza Guidance." The memorandum provides guidance to
Federal Executive Branch Departments and Agencies for incorporating
pandemic influenza considerations into their COOP planning.*

#  Purpose 

The purpose should briefly address the organization of the Pandemic
Influenza COOP Annex and its relationship to the overall COOP plan. It
should also discuss the key elements of Pandemic COOP planning.

(Sample text)

*This Annex provides guidance to (insert D/A name) Components and serves
as the (insert D/A name) Headquarters plan for maintaining essential
functions and services during an influenza pandemic. This annex neither
replaces nor supersedes the current approved (insert D/A name)
Headquarters COOP Plan; rather it supplements it, bridging the gap
between the traditional, all-hazards COOP planning of FPC 65 and the
specialized COOP planning required for a pandemic by addressing those
considerations, challenges, and elements specific to the dynamic nature
of a pandemic.*

*This Annex emphasizes that maintaining essential functions in a
pandemic environment may not*

*entail an official "COOP" declaration, that maintaining essential
functions may be accomplished through contact intervention (social
distancing) strategies, and may not require the relocation of the entire
(insert D/A name) Headquarters Emergency Relocation Group. The annex
recognizes that relocation may be necessary due to a separate or
concurrent event.*

*Since these requirements apply across all levels of the Department, the
term "(insert D/A name)," for the purposes of this Annex, refers to the
entire (insert D/A name) organization, including Headquarters personnel,
all Components, and operating elements.*

# Concept of Operations

The Concept of Operations section should explain how the organization
will implement its Pandemic Influenza COOP Plan and specifically its
response to changes in the Federal Response Stages.

(Sample text)

*This Annex is built upon the assumption that the Pandemic Influenza
Federal Response Stages will serve as the Pandemic COOP Plan activation
criteria or "triggers" for (insert D/A name) actions. As such,
worksheets aligning specific responses in each of the 11 traditional
areas of COOP for each Federal Response Stage are included in Appendix
2.*

*In addition, the (insert D/A name) Secretary may choose to add
additional Pandemic COOP Plan activation criteria and responses to
reflect the unique nature of the (insert D/A name). These may be
pre-identified in Appendix 2 or may be communicated as needed during
implementation of the (insert D/A name)Pandemic Influenza COOP plan.*

# Pandemic Planning Assumptions

The Assumptions section should address the overarching planning
assumptions that were used for development of the Pandemic Influenza
COOP Plan Annex *i.e*. those provided in the *National Strategy for
Pandemic Influenza Implementation Plan.* It should also identify any
*(insert D/A name)* specific planning assumptions.

## A. General Assumptions 

(Sample text)

-   *Susceptibility to the pandemic influenza virus will be universal.*

-   *Efficient and sustained person-to-person transmission signals an
    imminent pandemic.*

-   *The clinical disease attack rate will likely be 30 percent or
    higher in the overall population during the pandemic. Illness rates
    will be highest among school-aged children (about 40 percent) and
    decline with age. Among working adults, an average of 20 percent
    will become ill during a community outbreak. Some persons will
    become infected but not develop clinically significant symptoms.
    Asymptomatic or minimally symptomatic individuals can transmit
    infection and develop immunity to subsequent infection.*

-   *Of those who become ill with influenza, 50 percent will seek
    outpatient medical care. With the availability of effective
    antiviral drugs for treatment, this proportion may be higher in the
    next pandemic.*

-   *The number of hospitalizations and deaths will depend on the
    virulence of the pandemic virus. Estimates differ about 10-fold
    between more and less severe scenarios. Two scenarios are presented
    based on extrapolation of past pandemic experience (Table 1).
    Planning should include the more severe scenario. Risk groups for
    severe and fatal infection cannot be predicted with certainty but
    are likely to include infants, the elderly, pregnant women, and
    persons with chronic medical conditions.*

-   *Rates of absenteeism will depend on the severity of the pandemic.
    In a severe pandemic, absenteeism attributable to illness, the need
    to care for ill family members, and fear of infection may reach **40
    percent** during the peak weeks of a community outbreak, with lower
    rates of absenteeism during the weeks before and after the peak.
    Certain public health measures (closing schools, quarantining
    household contacts of infected individuals, "snow days") are likely
    to increase rates of absenteeism.*

-   *The typical incubation period (interval between infection and onset
    of symptoms) for influenza is approximately two days.*

-   *Persons who become ill may shed virus and can transmit infection
    for up to one day before the onset of symptoms. Viral shedding and
    the risk of transmission will be greatest during the first two days
    of illness. Children usually shed the greatest amount of virus and
    therefore are likely to post the greatest risk for transmission.*

-   *On average, infected persons will transmit infection to
    approximately two other people.*

-   *A pandemic outbreak in any given community will last about six to
    eight weeks for each wave of the pandemic.*

-   *Multiple waves (periods during which community outbreaks occur
    across the country) of illness could occur with each wave lasting
    two-three months. Historically, the largest waves have occurred in
    the fall and winter, but the seasonality of a pandemic cannot be
    predicted with certainty.*

-   *The stages of the pandemic should occur sequentially, though they
    may overlap or occur so rapidly as to appear to be occurring
    simultaneously or being skipped. For example, the pandemic could
    spread so rapidly that Federal Government Response Stages 3 and 4
    may be activated simultaneously or a change from Stage 3 to 5 is
    ordered.*

***Sample Table 1: Number of Episodes of Illness, Healthcare
Utilization, and Death Associated with Moderate and Severe Pandemic
Influenza Scenarios\****

  ----------------------------------------------------------------------------
  ***Characteristic***   ***Moderate               ***Severe (1918-like)***
                         (1958/68-like)***         
  ---------------------- ------------------------- ---------------------------
  *Illness*              *90 million (30%)*        *90 million (30%)*

  *Outpatient Medical    *45 million (50%)*        *45 million (50%)*
  Care*                                            

  *Hospitalization*      *865,000*                 *9,900,000*

  *ICU Care*             *128,750*                 *1,485,000*

  *Mechanical            *64,875*                  *745,500*
  Ventilation*                                     

  *Deaths*               *209,000*                 *1,903,000*
  ----------------------------------------------------------------------------

*\*Estimates based on extrapolation from past pandemics in the United
States. Note that these estimates do not include the potential impact of
interventions not available during the 20^th^ century pandemics.*

## B. Department/Agency Assumptions

(Sample text)

-   *D/A will be operational during a pandemic influenza outbreak.*

-   *All D/A Components have actionable COOP plans and capabilities in
    accordance with FPC 65.*

-   *Alternate facilities may be activated for use during a pandemic.
    (insert D/A name) may make its alternate facilities, along with
    other locations, available to be used as a precaution to separate
    staff i.e., implement social distancing protocols. A pandemic
    influenza event does not necessarily require the use of alternate
    facilities.*

-   *Essential functions, (insert D/A name) operations and support
    requirements will continue to be people-dependent. These activities
    require human interactions to be carried out, however many
    interactions may not require face-to-face contact or can be
    conducted with precautionary measures.*

-   *Travel restrictions, such as limitations on mass transit,
    implemented at Federal, State, local and/or Tribal levels will
    affect the ability of staff to get to work.*

# Elements of a Viable COOP Capability

The Elements of a Viable COOP Capability section should address the 11
traditional elements of COOP in the context of a pandemic influenza.

(Sample text is included for all 11 elements)

## A. Plans and Procedures

*(insert D/A name) pandemic influenza COOP planning and response actions
shall be appropriately linked to the Federal Government Response Phases
(see Appendix 1). A change from one Federal Government Response Phase to
another automatically activates certain readiness measures and
procedures.*

***1. Pandemic Coordinators and Pandemic Response Teams***

*The Secretary has designated (insert name) as the (insert D/A name)
Pandemic Coordinator. The (insert D/A name) (insert name) will serve as
the Alternate Pandemic Coordinator. (insert D/A name) will establish a
Pandemic Response Team (PRT) to anticipate the impacts of a pandemic on
(insert D/A name) and to assist with developing strategies to manage the
effects of a pandemic outbreak. Each Component shall establish and
designate a Pandemic Coordinator and identify and designate a
Component-level PRT to support the Pandemic Coordinator, with
representatives of all relevant stakeholders. The Pandemic Coordinator
should work closely with the Component's COOP Program Manager. The COOP
Program Manager shall also serve as a member of the Component's PRT if
he or she is not already designated as the Component's Pandemic
Coordinator.*

*The (insert D/A name) Headquarters PRT is composed of the following
members:*

• (insert names and positions)

***2. Sustaining Operations***

*Sustaining operations will be performed until normal business activity
can be reconstituted; this may take longer than 30 days. The principal
focus in making this determination will be the minimization of the
effects of a pandemic on staff and operations. (insert D/A name)
Headquarters will emphasize and implement procedures such as social
distancing techniques, infection control and personal hygiene,
cross-training, and telework to sustain operations.*

***3. Risk Communications***

*(insert D/A name) shall develop a Risk Communications Plan for
communicating with stakeholders (internal and external). A change from
one Federal Government Response Phase to another automatically triggers
certain readiness measures.*

*When conditions change from one Federal Response Stage to another, or
as directed by the Secretary, (insert D/A name) Headquarters COOP
Emergency Relocation Group (ERG) members receive pre-recorded or
customized messages from (insert D/A name) leadership. In a pandemic
influenza environment, (insert D/A name) pandemic COOP planning and
response actions shall be appropriately linked to the Federal Government
Response Phases (see Appendix 1 for a mapping of WHO Global Pandemic
Phases to Federal Government Response Stages). A change from one Federal
Government Response Phase to another automatically triggers certain
readiness measures and procedures.*

***4. (Insert D/A Name) Response Phases***

*The Secretary of Homeland Security, in coordination with Department of
Health and Human Services, the White House Homeland Security Council,
and other Federal partners as required, shall set the Federal Government
Response Stages as a pandemic evolves.*

*(insert D/A name) Headquarters and Components may also utilize their
own internal customized phases to supplement the Federal Government
Response Phases in order to achieve a higher state of readiness. The D/A
Head will need to implement the corresponding actions associated with
each change in Federal Government Response Phase and then communicate
that action to his/her organization.*

## B. Essential Functions 

*According to the Implementation Plan for the National Strategy for
Pandemic Influenza, during a pandemic or any other emergency, essential
functions must be continued to facilitate emergency management and
overall national recovery. Given the expected duration and potential
multiple waves of a pandemic, (insert D/A name) Components must review
their essential functions and services to take into account the need to
perform essential functions beyond the traditional 30-day COOP
requirement.*

***1. Essential Functions***

*(insert D/A name) must include definitions and identification of
essential functions and services needed to sustain agency mission and
operations for several months. For pandemic planning purposes, essential
services and functions are likely to be broader than the traditional
COOP essential functions.*

*As part of the (insert D/A name) Headquarters plan, Table 2 is the
prioritized list of the essential functions of the Office of the
Secretary with supporting information for ERG Personnel, Vital Records
and Databases, and Mission Critical Systems and Equipment required to
perform each of the essential functions.*

*In order to minimize the effects of a pandemic on staff and operations
and continue essential functions and services, (insert D/A name) will
emphasize and implement procedures such as social distancing techniques,
infection control and personal hygiene, cross-training, and telework.*

***Sample Table 2: Office of Secretary Essential Functions and
Supporting Information***

  --------------------------------------------------------------------------------------
  ***Priority***   ***Essential           ***ERG         ***Vital       ***Mission
                   Functions***           Personnel***   Records and    Critical Systems
                                                         Databases***   and Equipment***
  ---------------- ---------------------- -------------- -------------- ----------------
  *1*              *Essential Function A* *ERG Member A* *Document ABC* *Secure and
                                                                        Non-secure Phone
                                                                        and Fax*

  *2*              *Essential Function    *ERG Members B *Document DEF* *Secure and
                   Name B*                & C*                          Non-secure Phone
                                                                        and Fax*

  *3*                                                                   

  *4*                                                                   

  *5*                                                                   

  *6*                                                                   
  --------------------------------------------------------------------------------------

***2. Identification of Essential Positions and Skills***

*(insert D/A name) shall identify positions, skills, and personnel
needed to continue essential functions and services. Components will
also identify back-up personnel, in different geographic locations, by
position, and ensure that all personnel needed to perform those
essential functions shall also receive COOP and specific pandemic
influenza training.*

*Annex (insert if applicable) of the (insert D/A name) Headquarters COOP
Plan identifies those personnel needed to support continuity of
operations in all-hazards scenarios.*

***3. Alternative Work Arrangements***

*(insert D/A name) shall assess which essential functions and services
can be conducted through the use of alternative work arrangements (e.g.,
home, staggered work hours, flex time, etc.).*

***4. Essential Contract and Support Services and Other
Interdependencies***

***Contractual Staff-** (insert D/A name) shall initiate pre-solicited,
signed and standing agreements with contractors and other third parties
to ensure fulfillment of mission requirements.*

***Other Interdependencies-** (insert D/A name) shall identify the
contractors, suppliers, shippers, resources and other businesses that it
interacts with on a daily basis. (insert D/A name) shall develop
relationships with more than one supplier should a primary contractor be
unable to provide the required service. Table 3 is a sample chart used
to depict the Contractual Staff and other interdependencies necessary to
perform essential functions.*

***Sample Table 3:*** Essential Contractual Arrangement and
Interdependencies

  --------------------------------------------------------------------------
  ***Essential       ***Primary        ***Back-up      ***ERG Member
  Service or         Contractor***     Contractor***   Manager***
  Function***                                          
  ------------------ ----------------- --------------- ---------------------
  *Security*         *ABC Company*     *DEF Company*   *ERG Member X*

  *Cleaning*         *XYZ Company*     *123 Company*   *ERG Member Y*
  --------------------------------------------------------------------------

***5. Impact Analysis on Operations***

*(insert D/A name) shall conduct an impact analysis of an influenza
outbreak on all operations, using multiple scenarios, including:*

-   *Workforce reductions (up to 40 percent absenteeism for 1 month, 2
    months, 3 months).*

-   *Limited access to facilities.*

-   *Impact of telework and social distancing policies.*

## C. Delegations of Authority

*At the height of a pandemic wave, absenteeism may reach a peak of 40
percent. As such, delegations of authority are critical.*

*The (insert D/A name) Delegations of Authority can be found in (insert
location) of the (insert D/A name) Headquarters COOP Plan*

***1. Three Deep per Responsibility***

*(insert D/A name) shall plan for delegations of authority that are at
least three deep per responsibility to take into account the expected
rate of absenteeism to help assure continuity of operations over an
extended time period, i.e., 30-60-90 days.*

***2. Geographic Dispersion***

*(insert D/A name) shall plan for geographical dispersion of delegations
of authority, taking into account the regional nature of an outbreak.*

## D. Orders of Succession

*Since an influenza pandemic may affect regions of the United States
differently in terms of timing, severity, and duration, (insert D/A
name), as a Department with geographically dispersed assets and
personnel, should consider dispersing the order of succession.*

*The Orders of Succession for (insert D/A name) Headquarters can be
found in (insert location).*

***1. Three Deep per Position***

*(insert D/A name) shall plan for orders of successions that are at
least three deep per position to take into account the expected rate of
absenteeism.*

***2. Geographic Dispersion***

*(insert D/A name) shall plan for geographical dispersion of orders of
succession, taking into account the regional nature and possibility of
different orders of succession depending on the spread of the pandemic
as shown in Sample Table 4.*

***Sample Table 4: Order of Succession Chart***

  ------------------------------------------------------------------------
  **Position**              **Successors**         **Location**
  ------------------------- ---------------------- -----------------------
  1\. Position A                                   City W

                            A. Position B          City X

                            B. Position C          City Y

                            C. Position D          City Z

  2\. Position B                                   City X

                            A. Position C          City Y

                            B. Position D          City Z

                            C. Position E          City O
  ------------------------------------------------------------------------

## E. Alternate Operating Facility(ies)

*The traditional use of alternate operating facilities to maintain
essential functions and services may not be a viable option during a
pandemic. Rather, safe work practices, which include contact
interventions and transmission interventions, reduce the likelihood of
contacts with other people that could lead to disease transmission.
Strategies for maintaining essential functions and services will largely
rely on social distancing and dispersion of the workforce including
telework, preventative health practices, and other efforts to reduce the
chance of infection.*

*(insert D/A name) may choose to make its alternate facilities, along
with other locations, available to be used as a means of implementing
social distancing.*

*A separate incident concurrent to a pandemic outbreak could necessitate
the use of an alternate operating facility for the (insert D/A name)
Headquarters ERG members. All planning requirements listed in FPC 65
referencing alternate operating facility(ies) or existing field
infrastructures should be understood to be viable only in the event of
an incident concurrent with a pandemic in which their use is vital. If
the ERG members must be brought together in one location, increased use
of PPE and other infection control measures must be implemented.*

***1. Essential Function by Remote Location***

*(insert D/A name) shall determine which essential functions and
services can be conducted from a remote location (e.g., employees' homes
or other geographically dispersed work locations) and those that must be
performed at a designated department or agency facility.*

*As part of the (insert D/A name) Headquarters plan, the list of the
Mission Critical Systems and Equipment for the Office of the Secretary
is shown in Table 5.*

***Sample Table 5: Mission Critical Systems and Equipment- Office of the
Secretary***

  -----------------------------------------------------------------------
  ***Mission Critical Systems and Equipment***
  -----------------------------------------------------------------------
  *Secure and Non-Secure Phone and Fax*

  *LAN A Network Access, desktop with standard software suite, email,
  Adobe Acrobat, internet access, and network printing*

  *GETS cards, cell phones, Blackberry, and pager*

  *Etc.*
  -----------------------------------------------------------------------

***2. Facilities Support***

*(insert D/A name) shall consider the need for reliable logistical
support, services, and infrastructure systems at facilities that remain
open (for greater than 30 days), to include alternate operating
facilities in the event of an incident concurrent with a pandemic
influenza outbreak. This support includes:*

-   *Prioritization/determination of accessible facilities/buildings (as
    alternative to relocating to remote facility)*

-   *Necessary support staff*

-   *Social distancing techniques*

-   *Medical screening of employees*

-   *Health/medical units*

-   *Sanitation*

-   *Essential Services*

-   *Food and water*

***3. Restriction of Movement***

*(insert D/A name) Components shall consider the impact of restriction
of movement (Federal, State, Local and Tribal) on open/accessible
facilities and operating plans.*

## F. Interoperable Communications 

*According to the National Strategy Implementation Guidance, workplace
risk can be minimized through implementation of systems and technologies
that facilitate communication without person-to-person contact.*

***1. Telework- Analysis and Development of Capability***

*(insert D/A name) shall analyze its current telework capability and
identify its personnel performing essential functions who anticipate a
need to telework, and the IT requirements, tools, and resources
necessary to support telework during a pandemic. The use of laptops,
high-speed telecommunications links, Personal Digital Assistants (PDAs),
flash drives, and other systems that enable employees performing mission
essential functions and services to communicate and maintain
connectivity with internal organizations, external partners, critical
customers, and other key stakeholders shall be considered when
performing analysis.*

***2. Telework- Plan***

*(insert D/A name) shall develop a telework plan, which identifies
personnel performing essential functions who anticipate a need to
telework, a description of their responsibilities while teleworking, the
infrastructure needed to support this work and how technological
assistance will be provided to teleworkers.*

*(Insert, attach or reference Telework Plan here.)*

***3. Telework- Test, Training and Exercises***

*(insert D/A name) shall evaluate telework plans, procedures, and
capabilities through reviews, testing, post-incident reports, lessons
learned, performance evaluations, and exercises. Procedures shall be
established to ensure that corrective action is taken on any deficiency
identified in the evaluation process.*

*(Insert, attach or reference Telework TT&E Plan here.)*

***4. Communications to Stakeholders***

*(insert D/A name) shall develop a Communications Plan and mechanisms to
provide relevant information to internal and external stakeholders,
including but not limited to instructions for determining the status of
agency operations and possible changes in working conditions and
operational hours.*

*(Insert, attach or reference Communications Plan here.)*

## G. Vital Records and Databases

***1. Identification, Protection and Availability***

*(insert D/A name) shall identify, protect, and ensure the ready
availability of electronic and hardcopy documents, references, records,
and information systems needed to support essential functions for up to
several months.*

*The (insert D/A name) Headquarters COOP Plan identifies vital records
and databases needed by the Secretary to sustain essential functions and
services (see Table 6).*

***Sample Table 6: Bureau of Water Management***- Vital Records and
Databases

  ------------------------------------------------------------------------------------------------
  ***Vital       ***Form of       ***Pre-positioned   ***Hand       ***Backed up  ***Maintenance
  Records and    Record (e.g.     at Alternate        Carried to    at Third      Frequency***
  Databases***   hardcopy,        Facility***         Alternate     Location***   
                 electronic)***                       Facility***                 
  -------------- ---------------- ------------------- ------------- ------------- ----------------
                                                                                  

                                                                                  

                                                                                  
  ------------------------------------------------------------------------------------------------

***2. Access from Remote Locations***

*(insert D/A name) shall determine whether systems, databases, and files
can be accessed electronically from a remote location (e.g., an
employee's home or alternate workplaces) and establish reliable access
and security protocols for them.*

***3. Periodic Maintenance***

*(insert D/A name) shall identify and plan for the maintenance of those
vital systems and databases that require periodic maintenance or other
direct physical intervention by employees.*

## H. Human Capital

*Although a pandemic influenza will not directly affect the physical
infrastructure of an organization, a pandemic will ultimately threaten
all operations by its impact on an organization's human resources. The
health threat to personnel is the primary threat to maintaining
essential missions and services during a pandemic. To assist agencies in
making sure they are able to fulfill their missions, while at the same
time, preparing and protecting the Federal workforce should a pandemic
influenza outbreak occur, OPM has updated and developed policies on
leave, pay, hiring, alternative work arrangements, and other critical
human capital issues in relation to pandemic influenza. This information
can be found in "Human Capital Planning for Pandemic Influenza" at
http://www.opm.gov/pandemic/index.asp.*

*(insert D/A name) shall review this information and develop, update,
exercise, and be able to implement comprehensive Human Capital plans to
protect its workforce.*

*(Insert, attach or reference Human Capital Plan here.)*

***1. Telework Policy***

*Telework is an integral part of plans and procedures to maintain
essential functions and services in an influenza pandemic.*

*(Insert, attach or reference Telework Plan here.)*

## I. Test, Training and Exercises

*Testing, training, and exercising are essential to assessing,
demonstrating, and improving the ability of organizations to maintain
their essential functions and services.*

***1. Social Distancing***

*(insert D/A name) shall conduct annual tests, training, and exercises
to ensure sustainable social distancing techniques, including telework
capabilities, and to assess the impacts of reduced staff on the
performance of essential functions.*

***2. Tabletop, Functional, and Full-Scale Exercises***

*(insert D/A name) shall conduct annual pandemic exercises (tabletop,
functional, or full scale) to examine the impacts of pandemic influenza
on agency essential functions, to familiarize agency personnel with
their responsibilities, and to validate the effectiveness of pandemic
influenza COOP planning by senior leadership.*

*(Insert, attach or reference TT&E Plan here.)*

***3. Annual Awareness Training***

*(insert D/A name) shall conduct annual awareness briefings specific to
pandemic influenza.*

*(Insert, attach or reference Annual Training Plan here.)*

***4. Cross-Training Successors and Back-up Personnel***

*(insert D/A name) shall identify and train personnel, by position,
needed to perform essential functions, including backups in different
geographic locations (see Section B- Essential Functions).*

*The Emergency Relocation Group (ERG) personnel roster listed in (insert
location) of the (insert D/A name) Headquarters COOP Plan identifies the
personnel required to support continuity of operations.*

## J. Devolution of Control and Direction

*Pandemic outbreaks will occur at different times, have variable
durations, and may vary in the severity; therefore, full or partial
devolution of essential functions may be necessary to execute essential
functions and services. Devolution planning may need to include rotating
operations among regional/field offices as the pandemic wave moves
throughout the United States.*

***1. Devolution and Essential Functions***

*(insert D/A name) shall take into account how an organization will
conduct essential functions if pandemic influenza renders leadership and
essential staff incapable or unavailable to execute those functions.
Full or partial devolution of essential functions may be necessary to
ensure continuation of these essential functions and services.*

*(insert D/A name) Headquarters will ensure that devolution plans and
procedures are consistent with the three-deep rule and geographic
dispersion (see Section C , Delegations of Authority, and Section D,
Orders of Succession).*

***2. Devolution Guidance***

*(insert D/A name) shall develop guidance for those organization
elements receiving the devolution of control and direction, including:*

-   *Essential functions and services;*

-   *Rotating operations geographically as applicable;*

-   *Supporting tasks;*

-   *Points of Contacts; and,*

-   *Resources and phone numbers.*

## K. Reconstitution

*Reconstitution embodies the ability of an organization to recover from
a catastrophic event and consolidate the necessary resources that allow
it to return to a fully functional entity of the Federal government. The
objective during the recovery and reconstitution phase during a pandemic
is to expedite the return of normal services to the nation.*

***1. Replacement of Employees***

*(insert D/A name) shall develop plans for replacement of employees
unable to return to work and prioritize hiring efforts, including but
not limited to retired federal employees and emergency use of contractor
services.*

***2. Facility/Building Habitability***

*(insert D/A name) shall develop plans and procedures, in conjunction
with public health authorities, to ensure the facilities/buildings are
safe for employees to return to normal operations.*

# Conclusion

The Conclusion section should revisit the need to address the
specialized planning required to respond to an influenza pandemic and
summarize the overall purpose of the Pandemic Influenza COOP Annex.

(Sample text)

*Maintaining essential functions and services in the event of pandemic
influenza requires additional considerations beyond traditional COOP
planning as outlined in FPC 65. Unlike other hazards that necessitate
the relocation of staff performing essential functions to an
organization's alternate operating facility, an influenza pandemic will
not directly affect the physical infrastructure of an organization. As
such, a traditional "COOP activation" may not be required under a
pandemic influenza scenario. However, a pandemic threatens an
organization's human resources by removing essential personnel from the
workplace for extended periods of time. Accordingly, **COOP plans should
be modified or supplemented to achieve a pandemic influenza
capability**. Plans for maintaining essential functions and services in
a pandemic influenza must emphasize and implement procedures such as
social distancing techniques, infection control and personal hygiene,
cross-training, and telework. Protecting the health and safety of
employees must be the focus of planning in order to ensure the
continuity of essential functions and continuity of government.*

# Appendix 1: Federal Government Response Phases and World Health Organization (WHO) Phases Chart {#appendix-1-federal-government-response-phases-and-world-health-organization-who-phases-chart .unnumbered}

## 

  ---------------- ---------- ------------- ------------- -------------- ----------- ------------ -------------
  **Federal                                                                                       
  Government                                                                                      
  Response                                                                                        
  Phases**                                                                                        

  **Stage 0**                 **Stage 1**   **Stage 2**   **Stage 3**    **Stage 4** **Stage 5**  **Stage 6**

  **New Domestic              **Suspected   **Confirmed   **Widespread   **First     **Spread     **Recovery
  Animal Outbreak             Human         Human         Human          Human Case  throughout   and
  in At-Risk                  Outbreak      Outbreak      Outbreaks in   in North    United       Preparation
  Country**                   Overseas**    Overseas**    Multiple       America**   States**     for
                                                          Locations                               Subsequent
                                                          Overseas**                              Waves**

  **WHO Phase 1 or **WHO                    **WHO Phase 4 **WHO Phase 6\                          
  2:               Phase 3\                 or 5\         Pandemic                                
  Inter-Pandemic   Pandemic                 Pandemic      Period**                                
  Period**         Alert                    Alert                                                 
                   Period**                 Period**                                              
  ---------------- ---------- ------------- ------------- -------------- ----------- ------------ -------------

# Appendix 2: Pandemic Influenza COOP Elements Checklists for Federal Government Response Stages  {#appendix-2-pandemic-influenza-coop-elements-checklists-for-federal-government-response-stages .unnumbered}

**Federal Response Stage 0: Pandemic Influenza COOP Checklist**

  ------------------------------------------------------ ----------------
  Federal Response Stage                                 0

  WHO Pandemic Stage                                     1-3
  ------------------------------------------------------ ----------------

Sample Actions Provided for each Stage- (insert D/A name) should modify
based on (insert D/A name)specific requirements and overall plan. D/As
may choose to consolidate some checklists e.g. Federal Response Stages
0-2.

+----------------------+---+--------------------------------------------+
| **COOP Element**     | * | **Actions To Be Taken**                    |
|                      | * |                                            |
|                      | √ |                                            |
|                      | * |                                            |
|                      | * |                                            |
+----------------------+---+--------------------------------------------+
| **1) Plans and       |   |                                            |
| Procedures**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review Headquarters plans and procedures   |
|                      |   | for pandemic influenza.                    |
+----------------------+---+--------------------------------------------+
| **2) Essential       |   |                                            |
| Functions**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Assuming that the animal outbreak will     |
|                      |   | lead to a human outbreak, ensure that      |
|                      |   | Headquarters essential functions and       |
|                      |   | services have been identified.             |
+----------------------+---+--------------------------------------------+
|                      |   | Review contractors, suppliers, shippers,   |
|                      |   | resources, and other businesses that       |
|                      |   | support essential functions, and as        |
|                      |   | necessary, implement standing agreements   |
|                      |   | for back-up.                               |
+----------------------+---+--------------------------------------------+
| **3) Delegations of  |   |                                            |
| Authority**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Delegations of Authority |
|                      |   | with respect to three-deep rule and        |
|                      |   | geographic dispersion.                     |
+----------------------+---+--------------------------------------------+
| **4) Order of        |   |                                            |
| Succession**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Order of Succession with |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **5) Alternate       |   |                                            |
| Operating            |   |                                            |
| Facility(ies)**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of primary and alternate  |
|                      |   | operating facilities, telework locations,  |
|                      |   | and other designated work sites in the     |
|                      |   | event of an incident concurrent to a       |
|                      |   | pandemic that would necessitate relocation |
|                      |   | of Emergency Relocation Groups.            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of staff telework and/or  |
|                      |   | devolution arrangements to include         |
|                      |   | readiness of required communications       |
|                      |   | equipment.                                 |
+----------------------+---+--------------------------------------------+
| **6) Interoperable   |   |                                            |
| Communications**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and test communications mechanisms  |
|                      |   | (i.e., laptops, high-speed                 |
|                      |   | telecommunications links, Personal Digital |
|                      |   | Assistants (PDAs), GETS cards) to provide  |
|                      |   | relevant information to internal and       |
|                      |   | external stakeholders, including but not   |
|                      |   | limited to instructions for determining    |
|                      |   | the status of agency operations and        |
|                      |   | possible changes in working conditions and |
|                      |   | operational hours.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Update *(insert D/A name)* website with    |
|                      |   | latest pandemic information.               |
+----------------------+---+--------------------------------------------+
| **7) Vital Records   |   |                                            |
| and Databases**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, review, and update vital records,    |
|                      |   | databases, and systems, in particular      |
|                      |   | those that will need to be accessed        |
|                      |   | electronically from a remote location.     |
+----------------------+---+--------------------------------------------+
| **8) Human Capital** |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Implement workforce guidelines (contact    |
|                      |   | and transmission interventions) to include |
|                      |   | Personal Protective Equipment (PPE) to     |
|                      |   | prevent or minimize workplace exposure to  |
|                      |   | contagious disease for those employees in  |
|                      |   | high-risk occupations that come in contact |
|                      |   | with potentially diseased animals. Review  |
|                      |   | workforce guidelines for other employees.  |
|                      |   |                                            |
|                      |   | Discuss the effect of pandemic related     |
|                      |   | human capital issues with its procurement  |
|                      |   | and contract workforce (including contract |
|                      |   | workers who are co-located with or         |
|                      |   | routinely work at the same worksite as     |
|                      |   | Federal employees, as well as those who    |
|                      |   | are not collocated with Federal            |
|                      |   | employees).                                |
+----------------------+---+--------------------------------------------+
|                      |   | Develop an employee-labor relations plan   |
|                      |   | for and conduct post-implementation        |
|                      |   | bargaining that may be necessary as the    |
|                      |   | result of management actions.              |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update pay and leave policies   |
|                      |   | as necessary.                              |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update hiring policies as       |
|                      |   | necessary.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Test telework capability for people,       |
|                      |   | processes, and technology.                 |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update technology support       |
|                      |   | (i.e., help desk) sufficient to meet       |
|                      |   | telework needs.                            |
+----------------------+---+--------------------------------------------+
|                      |   | In anticipation of a mutation from an      |
|                      |   | animal to a human outbreak, review and     |
|                      |   | continuously update safety and health      |
|                      |   | policies on, including but not limited to: |
|                      |   |                                            |
|                      |   | -   Restriction of travel to geographic    |
|                      |   |     areas affected by animal or human      |
|                      |   |     disease;                               |
|                      |   |                                            |
|                      |   | -   Employees who become ill or are        |
|                      |   |     suspected of becoming ill while at     |
|                      |   |     their normal work site;                |
|                      |   |                                            |
|                      |   | -   Returning previously ill,              |
|                      |   |     non-infectious, employees to work;     |
|                      |   |                                            |
|                      |   | -   Social distancing;                     |
|                      |   |                                            |
|                      |   | -   The dissemination and posting of       |
|                      |   |     educational and training materials to  |
|                      |   |     raise awareness about pandemic and     |
|                      |   |     workplace related policies (i.e.,      |
|                      |   |     cough etiquette, hand hygiene, and     |
|                      |   |     social distancing strategies);         |
|                      |   |                                            |
|                      |   | -   The performance and regular updating   |
|                      |   |     of risk assessments based on           |
|                      |   |     occupational exposures and objective   |
|                      |   |     medical evidence, and procurement of   |
|                      |   |     appropriate types and quantities of    |
|                      |   |     infection control-related supplies     |
|                      |   |     (e.g., personal protective equipment   |
|                      |   |     (PPE), hand sanitizers, surface wipes, |
|                      |   |     cleansers, and tissues);               |
|                      |   |                                            |
|                      |   | -   The implementation of infection        |
|                      |   |     control measures, including (if        |
|                      |   |     applicable) the appropriate selection  |
|                      |   |     and use of personal protective         |
|                      |   |     equipment;                             |
|                      |   |                                            |
|                      |   | -   Vaccine and anti-viral prioritization  |
|                      |   |     information and distribution; and      |
|                      |   |                                            |
|                      |   | -   Psychological and social needs of      |
|                      |   |     employees.                             |
+----------------------+---+--------------------------------------------+
| **9) Test, Training, |   |                                            |
| and Exercises**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, train, and exercise Headquarters     |
|                      |   | capability to maintain essential functions |
|                      |   | and services.                              |
+----------------------+---+--------------------------------------------+
| **10) Devolution of  |   |                                            |
| Control**            |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review plan against current condition.     |
+----------------------+---+--------------------------------------------+
| **11)                |   |                                            |
| Reconstitution**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review plan against current condition.     |
+----------------------+---+--------------------------------------------+

**Federal Response Stage 1: Pandemic Influenza COOP Checklist**

  ------------------------------------------------------ ----------------
  Federal Response Stage                                 1

  WHO Pandemic Stage                                     3
  ------------------------------------------------------ ----------------

+----------------------+---+--------------------------------------------+
| **COOP Element**     | * | **Actions To Be Taken**                    |
|                      | * |                                            |
|                      | √ |                                            |
|                      | * |                                            |
|                      | * |                                            |
+----------------------+---+--------------------------------------------+
| **1) Plans and       |   |                                            |
| Procedures**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review Headquarters plans and procedures   |
|                      |   | for pandemic influenza.                    |
+----------------------+---+--------------------------------------------+
| **2) Essential       |   |                                            |
| Functions**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and communicate Headquarters        |
|                      |   | essential functions and services that will |
|                      |   | continue and non-essential functions that  |
|                      |   | will be suspended temporarily for          |
|                      |   | personnel assigned to overseas areas that  |
|                      |   | are affected.                              |
+----------------------+---+--------------------------------------------+
|                      |   | In anticipation of a migration of the      |
|                      |   | outbreak to U.S. citizens, ensure          |
|                      |   | essential functions and employees have     |
|                      |   | been identified.                           |
+----------------------+---+--------------------------------------------+
|                      |   | Review contractors, suppliers, shippers,   |
|                      |   | resources, and other businesses that       |
|                      |   | support essential functions, and as        |
|                      |   | necessary, implement standing agreements   |
|                      |   | for back-up.                               |
+----------------------+---+--------------------------------------------+
| **3) Delegations of  |   |                                            |
| Authority**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Delegations of Authority |
|                      |   | with respect to three-deep rule and        |
|                      |   | geographic dispersion.                     |
+----------------------+---+--------------------------------------------+
| **4) Order of        |   |                                            |
| Succession**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Order of Succession with |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **5) Alternate       |   |                                            |
| Operating            |   |                                            |
| Facility(ies)**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of traditional alternate  |
|                      |   | operating facility(ies) in the event of an |
|                      |   | incident concurrent to a pandemic that     |
|                      |   | would necessitate relocation of Emergency  |
|                      |   | Relocation Groups.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of staff telework and/or  |
|                      |   | devolution arrangements to include         |
|                      |   | readiness of required communications       |
|                      |   | equipment.                                 |
+----------------------+---+--------------------------------------------+
| **6) Interoperable   |   |                                            |
| Communications**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and test communications mechanisms  |
|                      |   | (i.e., laptops, high-speed                 |
|                      |   | telecommunications links, Personal Digital |
|                      |   | Assistants (PDAs), GETS cards) to provide  |
|                      |   | relevant information to internal and       |
|                      |   | external stakeholders, including but not   |
|                      |   | limited to instructions for determining    |
|                      |   | the status of agency operations and        |
|                      |   | possible changes in working conditions and |
|                      |   | operational.                               |
+----------------------+---+--------------------------------------------+
|                      |   | Realign and re-issue communications        |
|                      |   | resources as appropriate.                  |
+----------------------+---+--------------------------------------------+
|                      |   | Update website with latest pandemic        |
|                      |   | information.                               |
+----------------------+---+--------------------------------------------+
| **7) Vital Records   |   |                                            |
| and Databases**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, review, and update vital records,    |
|                      |   | databases, and systems, in particular      |
|                      |   | those that will need to be accessed        |
|                      |   | electronically from a remote location.     |
+----------------------+---+--------------------------------------------+
| **8) Human Capital** |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and incorporate OPM's Human Capital |
|                      |   | Planning guidance for a Pandemic Influenza |
|                      |   | (**http://www.opm.gov/pandemic/**) in its  |
|                      |   | pandemic influenza planning to provide     |
|                      |   | workplace flexibility, including telework, |
|                      |   | during a pandemic.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Implement workforce guidelines (contact    |
|                      |   | and transmission interventions) to prevent |
|                      |   | or minimize workplace exposure to          |
|                      |   | contagious disease for affected areas.     |
+----------------------+---+--------------------------------------------+
|                      |   | Implement alternative work arrangements    |
|                      |   | (e.g., job sharing, flexible work          |
|                      |   | schedules) available for use in the case   |
|                      |   | of a pandemic health crisis as necessary   |
|                      |   | for affected areas.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Implement infection control measures.      |
+----------------------+---+--------------------------------------------+
|                      |   | Collect and report the status of its       |
|                      |   | employees during a pandemic health crisis  |
|                      |   | for the purpose of monitoring agency       |
|                      |   | workforce levels and reporting such        |
|                      |   | information to the Office of the Chief     |
|                      |   | Medical Officer, which in turn             |
|                      |   | consolidates and reports the Department's  |
|                      |   | information to OPM.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Discuss the effect of pandemic related     |
|                      |   | human capital issues with its procurement  |
|                      |   | and contract workforce (including contract |
|                      |   | workers who are co-located with or         |
|                      |   | routinely                                  |
|                      |   |                                            |
|                      |   | work at the same worksite as Federal       |
|                      |   | employees, as well as those who are not    |
|                      |   | co-located with Federal employees.         |
+----------------------+---+--------------------------------------------+
|                      |   | Develop an employee-labor relations plan   |
|                      |   | for and conduct post-implementation        |
|                      |   | bargaining that may be necessary as the    |
|                      |   | result of management actions.              |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute pay and leave       |
|                      |   | policies as necessary.                     |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute hiring policies as  |
|                      |   | necessary.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Test, and as necessary, implement telework |
|                      |   | capability.                                |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update technology support       |
|                      |   | (i.e., help desk) sufficient to meet       |
|                      |   | telework needs.                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and continuously update safety and  |
|                      |   | health policies on, including but not      |
|                      |   | limited to:                                |
|                      |   |                                            |
|                      |   | -   Restriction of travel to geographic    |
|                      |   |     areas affected by the pandemic;        |
|                      |   |                                            |
|                      |   | -   Employees who become ill or are        |
|                      |   |     suspected of becoming ill while at     |
|                      |   |     their normal                           |
|                      |   |                                            |
|                      |   | -   work site;                             |
|                      |   |                                            |
|                      |   | -   Returning previously ill,              |
|                      |   |     non-infectious, employees to work;     |
|                      |   |                                            |
|                      |   | -   Social distancing;                     |
|                      |   |                                            |
|                      |   | -   The dissemination and posting of       |
|                      |   |     educational and training materials to  |
|                      |   |     raise awareness about pandemic and     |
|                      |   |     workplace related policies (i.e.,      |
|                      |   |     cough etiquette, hand hygiene, and     |
|                      |   |     social distancing strategies);         |
|                      |   |                                            |
|                      |   | -   The performance and regular updating   |
|                      |   |     of risk assessments based on           |
|                      |   |     occupational exposures and objective   |
|                      |   |     medical evidence, and procurement of   |
|                      |   |     appropriate types and quantities of    |
|                      |   |     infection control-related supplies     |
|                      |   |     (e.g., personal protective equipment   |
|                      |   |     (PPE), hand sanitizers, surface wipes, |
|                      |   |     cleansers, and tissues);               |
|                      |   |                                            |
|                      |   | -   The implementation of infection        |
|                      |   |     control measures, including (if        |
|                      |   |     applicable) the appropriate selection  |
|                      |   |     and use of personal protective         |
|                      |   |     equipment;                             |
|                      |   |                                            |
|                      |   | -   Vaccine and anti-viral prioritization  |
|                      |   |     information and distribution; and      |
|                      |   |                                            |
|                      |   | -   Psychological and social needs of      |
|                      |   |     employees.                             |
+----------------------+---+--------------------------------------------+
| **9) Test, Training, |   |                                            |
| and Exercises**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, train, and exercise Headquarters     |
|                      |   | capability to maintain essential functions |
|                      |   | and services, incorporating Lessons        |
|                      |   | Learned from previous Response Phases and  |
|                      |   | implementing corrective actions.           |
+----------------------+---+--------------------------------------------+
| **10) Devolution of  |   |                                            |
| Control**            |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Implement full or partial devolution of    |
|                      |   | control and direction as necessary with    |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **11)                |   |                                            |
| Reconstitution**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Assess the sufficiency of resources to     |
|                      |   | commence reconstitution efforts, including |
|                      |   | but not limited to replacement of          |
|                      |   | employees unable to return to work,        |
|                      |   | habitability of facilities and buildings,  |
|                      |   | and availability of equipment.             |
+----------------------+---+--------------------------------------------+

**Federal Response Stage 2: Pandemic Influenza COOP Checklist**

  ------------------------------------------------------ ----------------
  Federal Response Stage                                 2

  WHO Pandemic Stage                                     4-5
  ------------------------------------------------------ ----------------

+----------------------+---+--------------------------------------------+
| **COOP Element**     | * | **Actions To Be Taken**                    |
|                      | * |                                            |
|                      | √ |                                            |
|                      | * |                                            |
|                      | * |                                            |
+----------------------+---+--------------------------------------------+
| **1) Plans and       |   |                                            |
| Procedures**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review Headquarters plans and procedures   |
|                      |   | for pandemic influenza. (insert D/A name)  |
|                      |   | may begin implementing parts of the PI     |
|                      |   | Plan.                                      |
+----------------------+---+--------------------------------------------+
| **2) Essential       |   |                                            |
| Functions**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and communicate Headquarters        |
|                      |   | essential functions and services that will |
|                      |   | continue and non-essential functions that  |
|                      |   | will be suspended temporarily for          |
|                      |   | personnel assigned to overseas areas that  |
|                      |   | are affected.                              |
+----------------------+---+--------------------------------------------+
|                      |   | In anticipation of a migration of the      |
|                      |   | outbreak to U.S. citizens, ensure          |
|                      |   | essential functions and employees have     |
|                      |   | been identified.                           |
+----------------------+---+--------------------------------------------+
|                      |   | Review contractors, suppliers, shippers,   |
|                      |   | resources, and other businesses that       |
|                      |   | support essential functions, and as        |
|                      |   | necessary, implement standing agreements   |
|                      |   | for back-up.                               |
+----------------------+---+--------------------------------------------+
| **3) Delegations of  |   |                                            |
| Authority**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Delegations of Authority |
|                      |   | with respect to three-deep rule and        |
|                      |   | geographic dispersion.                     |
+----------------------+---+--------------------------------------------+
| **4) Order of        |   |                                            |
| Succession**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Order of Succession with |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **5) Alternate       |   |                                            |
| Operating            |   |                                            |
| Facility(ies)**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of traditional alternate  |
|                      |   | operating facility(ies) in the event of an |
|                      |   | incident concurrent to a pandemic that     |
|                      |   | would necessitate relocation of Emergency  |
|                      |   | Relocation Groups.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of staff telework and/or  |
|                      |   | devolution arrangements to include         |
|                      |   | readiness of required communications       |
|                      |   | equipment.                                 |
+----------------------+---+--------------------------------------------+
| **6) Interoperable   |   |                                            |
| Communications**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and test communications mechanisms  |
|                      |   | (i.e., laptops, high-speed                 |
|                      |   | telecommunications links, Personal Digital |
|                      |   | Assistants (PDAs), GETS cards) to provide  |
|                      |   | relevant information to internal and       |
|                      |   | external stakeholders, including but not   |
|                      |   | limited to instructions for determining    |
|                      |   | the status of agency operations and        |
|                      |   | possible changes in working conditions and |
|                      |   | operational.                               |
+----------------------+---+--------------------------------------------+
|                      |   | Realign and re-issue communications        |
|                      |   | resources as appropriate.                  |
+----------------------+---+--------------------------------------------+
|                      |   | Update website with latest pandemic        |
|                      |   | information.                               |
+----------------------+---+--------------------------------------------+
| **7) Vital Records   |   |                                            |
| and Databases**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, review, and update vital records,    |
|                      |   | databases, and systems, in particular      |
|                      |   | those that will need to be accessed        |
|                      |   | electronically from a remote location.     |
+----------------------+---+--------------------------------------------+
| **8) Human Capital** |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and incorporate OPM's Human Capital |
|                      |   | Planning guidance for a Pandemic Influenza |
|                      |   | (**http://www.opm.gov/pandemic/**) in its  |
|                      |   | pandemic influenza planning to provide     |
|                      |   | workplace flexibility, including telework, |
|                      |   | during a pandemic.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Implement workforce guidelines (contact    |
|                      |   | and transmission interventions) to prevent |
|                      |   | or minimize workplace exposure to          |
|                      |   | contagious disease for affected areas.     |
+----------------------+---+--------------------------------------------+
|                      |   | Implement alternative work arrangements    |
|                      |   | (e.g., job sharing, flexible work          |
|                      |   | schedules) available for use in the case   |
|                      |   | of a pandemic health crisis as necessary   |
|                      |   | for affected areas.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Implement infection control measures.      |
+----------------------+---+--------------------------------------------+
|                      |   | Collect and report the status of its       |
|                      |   | employees during a pandemic health crisis  |
|                      |   | for the purpose of monitoring agency       |
|                      |   | workforce levels and reporting such        |
|                      |   | information to the Office of the Chief     |
|                      |   | Medical Officer, which in turn             |
|                      |   | consolidates and reports the Department's  |
|                      |   | information to OPM.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Discuss the effect of pandemic related     |
|                      |   | human capital issues with its procurement  |
|                      |   | and contract workforce (including contract |
|                      |   | workers who are co-located with or         |
|                      |   | routinely work at the same worksite as     |
|                      |   | Federal employees, as well as those who    |
|                      |   | are not co-located with Federal employees. |
+----------------------+---+--------------------------------------------+
|                      |   | Develop an employee-labor relations plan   |
|                      |   | for and conduct post-implementation        |
|                      |   | bargaining that may be necessary as the    |
|                      |   | result of management actions.              |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute pay and leave       |
|                      |   | policies as necessary.                     |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute hiring policies as  |
|                      |   | necessary.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Test, and as necessary, implement telework |
|                      |   | capability.                                |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update technology support       |
|                      |   | (i.e., help desk) sufficient to meet       |
|                      |   | telework needs.                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and continuously update safety and  |
|                      |   | health policies on, including but not      |
|                      |   | limited to:                                |
|                      |   |                                            |
|                      |   | -   Restriction of travel to geographic    |
|                      |   |     areas affected by the pandemic;        |
|                      |   |                                            |
|                      |   | -   Employees who become ill or are        |
|                      |   |     suspected of becoming ill while at     |
|                      |   |     their normal                           |
|                      |   |                                            |
|                      |   | -   work site;                             |
|                      |   |                                            |
|                      |   | -   Returning previously ill,              |
|                      |   |     non-infectious, employees to work;     |
|                      |   |                                            |
|                      |   | -   Social distancing;                     |
|                      |   |                                            |
|                      |   | -   The dissemination and posting of       |
|                      |   |     educational and training materials to  |
|                      |   |     raise awareness about pandemic and     |
|                      |   |     workplace related policies (i.e.,      |
|                      |   |     cough etiquette, hand hygiene, and     |
|                      |   |     social distancing strategies);         |
|                      |   |                                            |
|                      |   | -   The performance and regular updating   |
|                      |   |     of risk assessments based on           |
|                      |   |     occupational exposures and objective   |
|                      |   |     medical evidence, and procurement of   |
|                      |   |     appropriate types and quantities of    |
|                      |   |     infection control-related supplies     |
|                      |   |     (e.g., personal protective equipment   |
|                      |   |     (PPE), hand sanitizers, surface wipes, |
|                      |   |     cleansers, and tissues);               |
|                      |   |                                            |
|                      |   | -   The implementation of infection        |
|                      |   |     control measures, including (if        |
|                      |   |     applicable) the appropriate selection  |
|                      |   |     and use of personal protective         |
|                      |   |     equipment;                             |
|                      |   |                                            |
|                      |   | -   Vaccine and anti-viral prioritization  |
|                      |   |     information and distribution; and      |
|                      |   |                                            |
|                      |   | -   Psychological and social needs of      |
|                      |   |     employees.                             |
+----------------------+---+--------------------------------------------+
| **9) Test, Training, |   |                                            |
| and Exercises**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, train, and exercise Headquarters     |
|                      |   | capability to maintain essential functions |
|                      |   | and services, incorporating Lessons        |
|                      |   | Learned from previous Response Phases and  |
|                      |   | implementing corrective actions.           |
+----------------------+---+--------------------------------------------+
| **10) Devolution of  |   |                                            |
| Control**            |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Implement full or partial devolution of    |
|                      |   | control and direction as necessary with    |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **11)                |   |                                            |
| Reconstitution**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Assess the sufficiency of resources to     |
|                      |   | commence reconstitution efforts, including |
|                      |   | but not limited to replacement of          |
|                      |   | employees unable to return to work,        |
|                      |   | habitability of facilities and buildings,  |
|                      |   | and availability of equipment.             |
+----------------------+---+--------------------------------------------+

**Federal Response Stage 3: Pandemic Influenza COOP Checklist**

  ------------------------------------------------------ ----------------
  Federal Response Stage                                 3

  WHO Pandemic Stage                                     6
  ------------------------------------------------------ ----------------

+----------------------+---+--------------------------------------------+
| **COOP Element**     | * | **Actions To Be Taken**                    |
|                      | * |                                            |
|                      | √ |                                            |
|                      | * |                                            |
|                      | * |                                            |
+----------------------+---+--------------------------------------------+
| **1) Plans and       |   |                                            |
| Procedures**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review Headquarters plans and procedures   |
|                      |   | for pandemic influenza.                    |
+----------------------+---+--------------------------------------------+
| **2) Essential       |   |                                            |
| Functions**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and communicate Headquarters        |
|                      |   | essential functions and services that will |
|                      |   | continue and non-essential functions that  |
|                      |   | will be suspended temporarily for          |
|                      |   | personnel assigned to overseas areas that  |
|                      |   | are affected.                              |
+----------------------+---+--------------------------------------------+
|                      |   | In anticipation of a migration of the      |
|                      |   | outbreak to U.S. citizens, ensure          |
|                      |   | essential functions and employees have     |
|                      |   | been identified.                           |
+----------------------+---+--------------------------------------------+
|                      |   | Review contractors, suppliers, shippers,   |
|                      |   | resources, and other businesses that       |
|                      |   | support essential functions, and as        |
|                      |   | necessary, implement standing agreements   |
|                      |   | for back-up.                               |
+----------------------+---+--------------------------------------------+
| **3) Delegations of  |   |                                            |
| Authority**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Delegations of Authority |
|                      |   | with respect to three-deep rule and        |
|                      |   | geographic dispersion.                     |
+----------------------+---+--------------------------------------------+
| **4) Order of        |   |                                            |
| Succession**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Order of Succession with |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **5) Alternate       |   |                                            |
| Operating            |   |                                            |
| Facility(ies)**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of traditional alternate  |
|                      |   | operating facility(ies) in the event of an |
|                      |   | incident concurrent to a pandemic that     |
|                      |   | would necessitate relocation of Emergency  |
|                      |   | Relocation Groups.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of staff telework and/or  |
|                      |   | devolution arrangements to include         |
|                      |   | readiness of required communications       |
|                      |   | equipment.                                 |
+----------------------+---+--------------------------------------------+
| **6) Interoperable   |   |                                            |
| Communications**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and test communications mechanisms  |
|                      |   | (i.e., laptops, high-speed                 |
|                      |   | telecommunications links, Personal Digital |
|                      |   | Assistants (PDAs), GETS cards) to provide  |
|                      |   | relevant information to internal and       |
|                      |   | external stakeholders, including but not   |
|                      |   | limited to instructions for determining    |
|                      |   | the status of agency operations and        |
|                      |   | possible changes in working conditions and |
|                      |   | operational.                               |
+----------------------+---+--------------------------------------------+
|                      |   | Realign and re-issue communications        |
|                      |   | resources as appropriate.                  |
+----------------------+---+--------------------------------------------+
|                      |   | Update website with latest pandemic        |
|                      |   | information.                               |
+----------------------+---+--------------------------------------------+
| **7) Vital Records   |   |                                            |
| and Databases**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, review, and update vital records,    |
|                      |   | databases, and systems, in particular      |
|                      |   | those that will need to be accessed        |
|                      |   | electronically from a remote location.     |
+----------------------+---+--------------------------------------------+
| **8) Human Capital** |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and incorporate OPM's Human Capital |
|                      |   | Planning guidance for a Pandemic Influenza |
|                      |   | (**http://www.opm.gov/pandemic/**) in its  |
|                      |   | pandemic influenza planning to provide     |
|                      |   | workplace flexibility, including telework, |
|                      |   | during a pandemic.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Implement workforce guidelines (contact    |
|                      |   | and transmission interventions) to prevent |
|                      |   | or minimize workplace exposure to          |
|                      |   | contagious disease for affected areas.     |
+----------------------+---+--------------------------------------------+
|                      |   | Implement alternative work arrangements    |
|                      |   | (e.g., job sharing, flexible work          |
|                      |   | schedules) available for use in the case   |
|                      |   | of a pandemic health crisis as necessary   |
|                      |   | for affected areas.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Implement infection control measures.      |
+----------------------+---+--------------------------------------------+
|                      |   | Collect and report the status of its       |
|                      |   | employees during a pandemic health crisis  |
|                      |   | for the purpose of monitoring agency       |
|                      |   | workforce levels and reporting such        |
|                      |   | information to the Office of the Chief     |
|                      |   | Medical Officer, which in turn             |
|                      |   | consolidates and reports the Department's  |
|                      |   | information to OPM.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Discuss the effect of pandemic related     |
|                      |   | human capital issues with its procurement  |
|                      |   | and contract workforce (including contract |
|                      |   | workers who are co-located with or         |
|                      |   | routinely                                  |
|                      |   |                                            |
|                      |   | work at the same worksite as Federal       |
|                      |   | employees, as well as those who are not    |
|                      |   | co-located with Federal employees.         |
+----------------------+---+--------------------------------------------+
|                      |   | Develop an employee-labor relations plan   |
|                      |   | for and conduct post-implementation        |
|                      |   | bargaining that may be necessary as the    |
|                      |   | result of management actions.              |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute pay and leave       |
|                      |   | policies as necessary.                     |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute hiring policies as  |
|                      |   | necessary.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Test, and as necessary, implement telework |
|                      |   | capability.                                |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update technology support       |
|                      |   | (i.e., help desk) sufficient to meet       |
|                      |   | telework needs.                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and continuously update safety and  |
|                      |   | health policies on, including but not      |
|                      |   | limited to:                                |
|                      |   |                                            |
|                      |   | -   Restriction of travel to geographic    |
|                      |   |     areas affected by the pandemic;        |
|                      |   |                                            |
|                      |   | -   Employees who become ill or are        |
|                      |   |     suspected of becoming ill while at     |
|                      |   |     their normal                           |
|                      |   |                                            |
|                      |   | -   work site;                             |
|                      |   |                                            |
|                      |   | -   Returning previously ill,              |
|                      |   |     non-infectious, employees to work;     |
|                      |   |                                            |
|                      |   | -   Social distancing;                     |
|                      |   |                                            |
|                      |   | -   The dissemination and posting of       |
|                      |   |     educational and training materials to  |
|                      |   |     raise awareness about pandemic and     |
|                      |   |     workplace related policies (i.e.,      |
|                      |   |     cough etiquette, hand hygiene, and     |
|                      |   |     social distancing strategies);         |
|                      |   |                                            |
|                      |   | -   The performance and regular updating   |
|                      |   |     of risk assessments based on           |
|                      |   |     occupational exposures and objective   |
|                      |   |     medical evidence, and procurement of   |
|                      |   |     appropriate types and quantities of    |
|                      |   |     infection control-related supplies     |
|                      |   |     (e.g., personal protective equipment   |
|                      |   |     (PPE), hand sanitizers, surface wipes, |
|                      |   |     cleansers, and tissues);               |
|                      |   |                                            |
|                      |   | -   The implementation of infection        |
|                      |   |     control measures, including (if        |
|                      |   |     applicable) the appropriate selection  |
|                      |   |     and use of personal protective         |
|                      |   |     equipment;                             |
|                      |   |                                            |
|                      |   | -   Vaccine and anti-viral prioritization  |
|                      |   |     information and distribution; and      |
|                      |   |                                            |
|                      |   | -   Psychological and social needs of      |
|                      |   |     employees.                             |
+----------------------+---+--------------------------------------------+
| **9) Test, Training, |   |                                            |
| and Exercises**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, train, and exercise Headquarters     |
|                      |   | capability to maintain essential functions |
|                      |   | and services, incorporating Lessons        |
|                      |   | Learned from previous Response Phases and  |
|                      |   | implementing corrective actions.           |
+----------------------+---+--------------------------------------------+
| **10) Devolution of  |   |                                            |
| Control**            |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Implement full or partial devolution of    |
|                      |   | control and direction as necessary with    |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **11)                |   |                                            |
| Reconstitution**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Assess the sufficiency of resources to     |
|                      |   | commence reconstitution efforts, including |
|                      |   | but not limited to replacement of          |
|                      |   | employees unable to return to work,        |
|                      |   | habitability of facilities and buildings,  |
|                      |   | and availability of equipment.             |
+----------------------+---+--------------------------------------------+

**Federal Response Stage 4: Pandemic Influenza COOP Checklist**

  ------------------------------------------------------ ----------------
  Federal Response Stage                                 4

  WHO Pandemic Stage                                     6
  ------------------------------------------------------ ----------------

+----------------------+---+--------------------------------------------+
| **COOP Element**     | * | **Actions To Be Taken**                    |
|                      | * |                                            |
|                      | √ |                                            |
|                      | * |                                            |
|                      | * |                                            |
+----------------------+---+--------------------------------------------+
| **1) Plans and       |   |                                            |
| Procedures**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review Headquarters plans and procedures   |
|                      |   | for pandemic influenza and begin           |
|                      |   | implementing based on direct impact to     |
|                      |   | (insert D/A name) as directed by D/A head. |
+----------------------+---+--------------------------------------------+
| **2) Essential       |   |                                            |
| Functions**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and communicate Headquarters        |
|                      |   | essential functions and services that will |
|                      |   | continue and non-essential functions that  |
|                      |   | will be suspended temporarily.             |
+----------------------+---+--------------------------------------------+
|                      |   | Review essential positions, skills, and    |
|                      |   | personnel and continue to train, identify, |
|                      |   | and as necessary, augment with back-up     |
|                      |   | personnel.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Review contractors, suppliers, shippers,   |
|                      |   | resources, and other businesses that       |
|                      |   | support essential functions, and as        |
|                      |   | necessary, implement standing agreements   |
|                      |   | for back-up.                               |
+----------------------+---+--------------------------------------------+
| **3) Delegations of  |   |                                            |
| Authority**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Delegations of Authority |
|                      |   | with respect to three-deep rule and        |
|                      |   | geographic dispersion.                     |
+----------------------+---+--------------------------------------------+
| **4) Order of        |   |                                            |
| Succession**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Order of Succession with |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **5) Alternate       |   |                                            |
| Operating            |   |                                            |
| Facility(ies)**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of traditional alternate  |
|                      |   | operating facility(ies) in the event of an |
|                      |   | incident concurrent to a pandemic that     |
|                      |   | would necessitate relocation of Emergency  |
|                      |   | Relocation Groups.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of staff telework and/or  |
|                      |   | devolution arrangements to include         |
|                      |   | readiness of required communications       |
|                      |   | equipment.                                 |
+----------------------+---+--------------------------------------------+
| **6) Interoperable   |   |                                            |
| Communications**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and test communications mechanisms  |
|                      |   | (i.e., laptops, high-speed                 |
|                      |   | telecommunications links, Personal Digital |
|                      |   | Assistants (PDAs), GETS cards) to provide  |
|                      |   | relevant information to internal and       |
|                      |   | external stakeholders, including but not   |
|                      |   | limited to instructions for determining    |
|                      |   | the status of agency operations and        |
|                      |   | possible changes in working conditions and |
|                      |   | operational.                               |
+----------------------+---+--------------------------------------------+
|                      |   | Realign and re-issue communications        |
|                      |   | resources as appropriate.                  |
+----------------------+---+--------------------------------------------+
|                      |   | Update website with latest pandemic        |
|                      |   | information.                               |
+----------------------+---+--------------------------------------------+
| **7) Vital Records   |   |                                            |
| and Databases**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, review, and update vital records,    |
|                      |   | databases, and systems, in particular      |
|                      |   | those that will need to be accessed        |
|                      |   | electronically from a remote location.     |
+----------------------+---+--------------------------------------------+
| **8) Human Capital** |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and incorporate OPM's Human Capital |
|                      |   | Planning Guidance for a Pandemic Influenza |
|                      |   | (**http://www.opm.gov/pandemic/**) in its  |
|                      |   | pandemic influenza planning to provide     |
|                      |   | workplace flexibility, including telework, |
|                      |   | during a pandemic.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Implement workforce guidelines (contact    |
|                      |   | and transmission interventions) to prevent |
|                      |   | or minimize workplace exposure to          |
|                      |   | contagious disease for affected areas.     |
+----------------------+---+--------------------------------------------+
|                      |   | Implement alternative work arrangements    |
|                      |   | (e.g., job sharing, flexible work          |
|                      |   | schedules) available for use in the case   |
|                      |   | of a pandemic health crisis as necessary   |
|                      |   | for affected areas.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Implement infection control measures.      |
+----------------------+---+--------------------------------------------+
|                      |   | Collect and report the status of its       |
|                      |   | employees during a pandemic health crisis  |
|                      |   | for the purpose of monitoring agency       |
|                      |   | workforce levels and reporting such        |
|                      |   | information to                             |
|                      |   |                                            |
|                      |   | the Office of the Chief Medical Officer,   |
|                      |   | which in turn consolidates and reports the |
|                      |   | Department's information to OPM.           |
+----------------------+---+--------------------------------------------+
|                      |   | Discuss the effect of pandemic related     |
|                      |   | human capital issues with its procurement  |
|                      |   | and contract workforce (including contract |
|                      |   | workers who are co-located with or         |
|                      |   | routinely                                  |
|                      |   |                                            |
|                      |   | work at the same worksite as Federal       |
|                      |   | employees, as well as those who are not    |
|                      |   | co-located with Federal employees.         |
+----------------------+---+--------------------------------------------+
|                      |   | Implement the previously developed         |
|                      |   | employee-labor relations plan.             |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute pay and leave       |
|                      |   | policies as necessary.                     |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute hiring policies as  |
|                      |   | necessary.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Test, and as necessary, implement telework |
|                      |   | capability.                                |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update technology support       |
|                      |   | (i.e., help desk) sufficient to meet       |
|                      |   | telework needs.                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and continuously update safety and  |
|                      |   | health policies on, including but not      |
|                      |   | limited to:                                |
|                      |   |                                            |
|                      |   | -   Restriction of travel to geographic    |
|                      |   |     areas affected by the pandemic;        |
|                      |   |                                            |
|                      |   | -   Employees who become ill or are        |
|                      |   |     suspected of becoming ill while at     |
|                      |   |     their normal work site;                |
|                      |   |                                            |
|                      |   | ```{=html}                                 |
|                      |   | <!-- -->                                   |
|                      |   | ```                                        |
|                      |   | -   Returning previously ill,              |
|                      |   |     non-infectious, employees to work;     |
|                      |   |                                            |
|                      |   | -   Social distancing;                     |
|                      |   |                                            |
|                      |   | -   The dissemination and posting of       |
|                      |   |     educational and training materials to  |
|                      |   |     raise awareness about pandemic and     |
|                      |   |     workplace related policies (i.e.,      |
|                      |   |     cough etiquette, hand hygiene, and     |
|                      |   |     social distancing strategies);         |
|                      |   |                                            |
|                      |   | -   The performance and regular updating   |
|                      |   |     of risk assessments based on           |
|                      |   |     occupational exposures and objective   |
|                      |   |     medical evidence, and procurement of   |
|                      |   |     appropriate types and quantities of    |
|                      |   |     infection control-related supplies     |
|                      |   |     (e.g., personal protective equipment   |
|                      |   |     (PPE), hand sanitizers, surface wipes, |
|                      |   |     cleansers, and tissues);               |
|                      |   |                                            |
|                      |   | -   The implementation of infection        |
|                      |   |     control measures, including (if        |
|                      |   |     applicable) the appropriate selection  |
|                      |   |     and use of personal protective         |
|                      |   |     equipment;                             |
|                      |   |                                            |
|                      |   | -   Vaccine and anti-viral prioritization  |
|                      |   |     information and distribution; and      |
|                      |   |                                            |
|                      |   | -   Psychological and social needs of      |
|                      |   |     employees.                             |
+----------------------+---+--------------------------------------------+
| **9) Test, Training, |   |                                            |
| and Exercises**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Note suggestions for improvements to TT&E  |
|                      |   | plans for future modification.             |
+----------------------+---+--------------------------------------------+
| **10) Devolution of  |   |                                            |
| Control**            |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Implement full or partial devolution of    |
|                      |   | control and direction as necessary with    |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **11)                |   |                                            |
| Reconstitution**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Assess the sufficiency of resources to     |
|                      |   | commence reconstitution efforts, including |
|                      |   | but not limited to replacement of          |
|                      |   | employees unable to return to work,        |
|                      |   | habitability of facilities and buildings,  |
|                      |   | and availability of equipment.             |
+----------------------+---+--------------------------------------------+

**Federal Response Stage 5: Pandemic Influenza COOP Checklist**

  ------------------------------------------------------ ----------------
  Federal Response Stage                                 5

  WHO Pandemic Stage                                     6
  ------------------------------------------------------ ----------------

+----------------------+---+--------------------------------------------+
| **COOP Element**     | * | **Actions To Be Taken**                    |
|                      | * |                                            |
|                      | √ |                                            |
|                      | * |                                            |
|                      | * |                                            |
+----------------------+---+--------------------------------------------+
| **1) Plans and       |   |                                            |
| Procedures**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review Headquarters plans and procedures   |
|                      |   | for pandemic influenza and fully           |
|                      |   | implement.                                 |
+----------------------+---+--------------------------------------------+
| **2) Essential       |   |                                            |
| Functions**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and communicate Headquarters        |
|                      |   | essential functions and services that will |
|                      |   | continue and non-essential functions that  |
|                      |   | will be suspended temporarily.             |
+----------------------+---+--------------------------------------------+
|                      |   | Review essential positions, skills, and    |
|                      |   | personnel and continue to train, identify, |
|                      |   | and as necessary, augment with back-up     |
|                      |   | personnel.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Review contractors, suppliers, shippers,   |
|                      |   | resources, and other businesses that       |
|                      |   | support essential functions, and as        |
|                      |   | necessary, implement standing agreements   |
|                      |   | for back-up.                               |
+----------------------+---+--------------------------------------------+
| **3) Delegations of  |   |                                            |
| Authority**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Delegations of Authority |
|                      |   | with respect to three-deep rule and        |
|                      |   | geographic dispersion.                     |
+----------------------+---+--------------------------------------------+
| **4) Order of        |   |                                            |
| Succession**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Order of Succession with |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **5) Alternate       |   |                                            |
| Operating            |   |                                            |
| Facility(ies)**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of primary and alternate  |
|                      |   | operating facilities, telework locations,  |
|                      |   | and other designated work sites in the     |
|                      |   | event of an incident concurrent to a       |
|                      |   | pandemic that would necessitate relocation |
|                      |   | of Emergency Relocation Groups.            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of staff telework and/or  |
|                      |   | devolution arrangements to include         |
|                      |   | readiness of required communications       |
|                      |   | equipment.                                 |
+----------------------+---+--------------------------------------------+
| **6) Interoperable   |   |                                            |
| Communications**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and test communications mechanisms  |
|                      |   | (i.e., laptops, high-speed                 |
|                      |   | telecommunications links, Personal Digital |
|                      |   | Assistants (PDAs) GETS cards) to provide   |
|                      |   | relevant information to internal and       |
|                      |   | external stakeholders, including but not   |
|                      |   | limited to instructions for determining    |
|                      |   | the status of agency operations and        |
|                      |   | possible changes in working conditions and |
|                      |   | operational hours.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Realign and reissue communications         |
|                      |   | resources as appropriate.                  |
+----------------------+---+--------------------------------------------+
|                      |   | Update website with latest pandemic        |
|                      |   | information.                               |
+----------------------+---+--------------------------------------------+
| **7) Vital Records   |   |                                            |
| and Databases**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, review, and update vital records,    |
|                      |   | databases, and systems, in particular      |
|                      |   | those that will need to be accessed        |
|                      |   | electronically from a remote location.     |
+----------------------+---+--------------------------------------------+
| **8) Human Capital** |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and incorporate OPM's Human Capital |
|                      |   | Planning Guidance for a Pandemic Influenza |
|                      |   | (**http://www.opm.gov/pandemic/**) in its  |
|                      |   | pandemic influenza planning to provide     |
|                      |   | workplace flexibility, including telework, |
|                      |   | during a pandemic.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Implement workforce guidelines to prevent  |
|                      |   | or minimize workplace exposure to          |
|                      |   | contagious disease.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Implement alternative work arrangements    |
|                      |   | (e.g., job sharing, flexible work          |
|                      |   | schedules) available for use in the case   |
|                      |   | of a pandemic health crisis as necessary.  |
+----------------------+---+--------------------------------------------+
|                      |   | Implement infection control measures.      |
+----------------------+---+--------------------------------------------+
|                      |   | Collect and report the status of its       |
|                      |   | employees during a pandemic health crisis  |
|                      |   | for the purpose of monitoring agency       |
|                      |   | workforce levels and reporting such        |
|                      |   | information to the                         |
|                      |   |                                            |
|                      |   | Office of the Chief Medical Officer. The   |
|                      |   | Office of the Chief Medical Officer in     |
|                      |   | turns consolidates and reports the         |
|                      |   | Department's information to OPM.           |
+----------------------+---+--------------------------------------------+
|                      |   | Discuss the effect of pandemic related     |
|                      |   | human capital issues with its procurement  |
|                      |   | and contract workforce (including contract |
|                      |   | workers who are co-located with or         |
|                      |   | routinely                                  |
|                      |   |                                            |
|                      |   | work at the same worksite as Federal       |
|                      |   | employees, as well as those who are not    |
|                      |   | co-located with Federal employees.         |
+----------------------+---+--------------------------------------------+
|                      |   | Implement employee-labor relations plan.   |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute pay and leave       |
|                      |   | policies as necessary.                     |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute hiring policies as  |
|                      |   | necessary.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Test, and as necessary, implement telework |
|                      |   | capability.                                |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update technology support       |
|                      |   | (i.e., help desk) sufficient to meet       |
|                      |   | telework needs.                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and continuously update safety and  |
|                      |   | health policies on, including but not      |
|                      |   | limited to:                                |
|                      |   |                                            |
|                      |   | -   Restriction of travel to geographic    |
|                      |   |     areas affected by the pandemic;        |
|                      |   |                                            |
|                      |   | -   Employees who become ill or are        |
|                      |   |     suspected of becoming ill while at     |
|                      |   |     their normal work site;                |
|                      |   |                                            |
|                      |   | ```{=html}                                 |
|                      |   | <!-- -->                                   |
|                      |   | ```                                        |
|                      |   | -   Returning previously ill,              |
|                      |   |     non-infectious, employees to work;     |
|                      |   |                                            |
|                      |   | -   Social distancing;                     |
|                      |   |                                            |
|                      |   | -   The dissemination and posting of       |
|                      |   |     educational and training materials to  |
|                      |   |     raise awareness about pandemic and     |
|                      |   |     workplace related policies (i.e.,      |
|                      |   |     cough etiquette, hand hygiene, and     |
|                      |   |     social distancing strategies);         |
|                      |   |                                            |
|                      |   | -   The performance and regular updating   |
|                      |   |     of risk assessments based on           |
|                      |   |     occupational exposures and objective   |
|                      |   |     medical evidence, and procurement of   |
|                      |   |     appropriate types and quantities of    |
|                      |   |     infection control-related supplies     |
|                      |   |     (e.g., personal protective equipment   |
|                      |   |     (PPE), hand sanitizers, surface wipes, |
|                      |   |     cleansers, and tissues);               |
|                      |   |                                            |
|                      |   | -   The implementation of infection        |
|                      |   |     control measures, including (if        |
|                      |   |     applicable) the appropriate selection  |
|                      |   |     and use of personal protective         |
|                      |   |     equipment;                             |
|                      |   |                                            |
|                      |   | -   Vaccine and anti-viral prioritization  |
|                      |   |     information and distribution; and      |
|                      |   |                                            |
|                      |   | -   Psychological and social needs of      |
|                      |   |     employees.                             |
+----------------------+---+--------------------------------------------+
| **9) Test, Training, |   |                                            |
| and Exercises**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Note suggestions for improvements to TT&E  |
|                      |   | plans for future modification.             |
+----------------------+---+--------------------------------------------+
| **10) Devolution of  |   |                                            |
| Control**            |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Implement full or partial devolution of    |
|                      |   | control and direction as necessary with    |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **11)                |   |                                            |
| Reconstitution**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Assess the sufficiency of resources to     |
|                      |   | commence reconstitution efforts, including |
|                      |   | but not limited to replacement of          |
|                      |   | employees unable to return to work,        |
|                      |   | habitability of facilities and buildings,  |
|                      |   | and availability of equipment.             |
+----------------------+---+--------------------------------------------+

**Federal Response Stage 6: Pandemic Influenza COOP Checklist**

  ------------------------------------------------------ ----------------
  Federal Response Stage                                 6

  WHO Pandemic Stage                                     6
  ------------------------------------------------------ ----------------

+----------------------+---+--------------------------------------------+
| **COOP Element**     | * | **Actions To Be Taken**                    |
|                      | * |                                            |
|                      | √ |                                            |
|                      | * |                                            |
|                      | * |                                            |
+----------------------+---+--------------------------------------------+
| **1) Plans and       |   |                                            |
| Procedures**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review Headquarters plans and procedures   |
|                      |   | for pandemic influenza for lessons learned |
|                      |   | and update in preparation for next wave.   |
+----------------------+---+--------------------------------------------+
| **2) Essential       |   |                                            |
| Functions**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and communicate Headquarters        |
|                      |   | essential functions and services that will |
|                      |   | continue and non-essential functions that  |
|                      |   | will be suspended temporarily.             |
+----------------------+---+--------------------------------------------+
|                      |   | Review essential positions, skills, and    |
|                      |   | personnel and continue to train, identify, |
|                      |   | and as necessary, augment with back-up     |
|                      |   | personnel.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Review contractors, suppliers, shippers,   |
|                      |   | resources, and other businesses that       |
|                      |   | support essential functions, and as        |
|                      |   | necessary, implement standing agreements   |
|                      |   | for back-up.                               |
+----------------------+---+--------------------------------------------+
| **3) Delegations of  |   |                                            |
| Authority**          |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Delegations of Authority |
|                      |   | with respect to three-deep rule and        |
|                      |   | geographic dispersion.                     |
+----------------------+---+--------------------------------------------+
| **4) Order of        |   |                                            |
| Succession**         |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update Order of Succession with |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **5) Alternate       |   |                                            |
| Operating            |   |                                            |
| Facility(ies)**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of primary and alternate  |
|                      |   | operating facilities, telework locations,  |
|                      |   | and other designated work sites in the     |
|                      |   | event of an incident concurrent to a       |
|                      |   | pandemic that would necessitate relocation |
|                      |   | of Emergency Relocation Groups.            |
+----------------------+---+--------------------------------------------+
|                      |   | Ensure readiness of staff telework and/or  |
|                      |   | devolution arrangements to include         |
|                      |   | readiness of required communications       |
|                      |   | equipment.                                 |
+----------------------+---+--------------------------------------------+
| **6) Interoperable   |   |                                            |
| Communications**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and test communications mechanisms  |
|                      |   | (i.e., laptops, high-speed                 |
|                      |   | telecommunications links, Personal Digital |
|                      |   | Assistants (PDAs) DHSInteractive, GETS     |
|                      |   | cards) to provide relevant information to  |
|                      |   | internal and external stakeholders,        |
|                      |   | including but not limited to instructions  |
|                      |   | for determining the status of agency       |
|                      |   | operations and possible changes in working |
|                      |   | conditions and operational hours.          |
+----------------------+---+--------------------------------------------+
|                      |   | Realign and reissue communications         |
|                      |   | resources as appropriate.                  |
+----------------------+---+--------------------------------------------+
|                      |   | Update website with latest pandemic        |
|                      |   | information.                               |
+----------------------+---+--------------------------------------------+
| **7) Vital Records   |   |                                            |
| and Databases**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Test, review, and update vital records,    |
|                      |   | databases, and systems, in particular      |
|                      |   | those that will need to be accessed        |
|                      |   | electronically from a remote location.     |
+----------------------+---+--------------------------------------------+
| **8) Human Capital** |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and incorporate OPM's Human Capital |
|                      |   | Planning Guidance for a Pandemic Influenza |
|                      |   | (**http://www.opm.gov/pandemic/**) in its  |
|                      |   | pandemic influenza planning to provide     |
|                      |   | workplace flexibility, including telework, |
|                      |   | during a pandemic.                         |
+----------------------+---+--------------------------------------------+
|                      |   | Implement workforce guidelines to prevent  |
|                      |   | or minimize workplace exposure to          |
|                      |   | contagious disease.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Implement alternative work arrangements    |
|                      |   | (e.g., job sharing, flexible work          |
|                      |   | schedules) available for use in the case   |
|                      |   | of a pandemic health crisis as necessary.  |
+----------------------+---+--------------------------------------------+
|                      |   | Implement infection control measures.      |
+----------------------+---+--------------------------------------------+
|                      |   | Collect and report the status of its       |
|                      |   | employees during a pandemic health crisis  |
|                      |   | for the purpose of monitoring agency       |
|                      |   | workforce levels and reporting such        |
|                      |   | information to OPM.                        |
+----------------------+---+--------------------------------------------+
|                      |   | Discuss the effect of pandemic related     |
|                      |   | human capital issues with its procurement  |
|                      |   | and contract workforce (including contract |
|                      |   | workers who are co-located with or         |
|                      |   | routinely                                  |
|                      |   |                                            |
|                      |   | work at the same worksite as Federal       |
|                      |   | employees, as well as those who are not    |
|                      |   | co-located with Federal employees.         |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update the employee-labor       |
|                      |   | relations plan for and conduct             |
|                      |   | post-implementation bargaining that may be |
|                      |   | necessary as the result of management      |
|                      |   | actions.                                   |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute pay and leave       |
|                      |   | policies as necessary.                     |
+----------------------+---+--------------------------------------------+
|                      |   | Administer and execute hiring policies as  |
|                      |   | necessary.                                 |
+----------------------+---+--------------------------------------------+
|                      |   | Test, and as necessary, implement telework |
|                      |   | capability.                                |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update technology support       |
|                      |   | (i.e., help desk) sufficient to meet       |
|                      |   | telework needs.                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and continuously update safety and  |
|                      |   | health policies on, including but not      |
|                      |   | limited to:                                |
|                      |   |                                            |
|                      |   | -   Restriction of travel to geographic    |
|                      |   |     areas affected by the pandemic;        |
|                      |   |                                            |
|                      |   | -   Employees who become ill or are        |
|                      |   |     suspected of becoming ill while at     |
|                      |   |     their normal work site;                |
|                      |   |                                            |
|                      |   | ```{=html}                                 |
|                      |   | <!-- -->                                   |
|                      |   | ```                                        |
|                      |   | -   Returning previously ill,              |
|                      |   |     non-infectious, employees to work;     |
|                      |   |                                            |
|                      |   | -   Social distancing;                     |
|                      |   |                                            |
|                      |   | -   The dissemination and posting of       |
|                      |   |     educational and training materials to  |
|                      |   |     raise awareness about pandemic and     |
|                      |   |     workplace related policies (i.e.,      |
|                      |   |     cough etiquette, hand hygiene, and     |
|                      |   |     social distancing strategies);         |
|                      |   |                                            |
|                      |   | -   The performance and regular updating   |
|                      |   |     of risk assessments based on           |
|                      |   |     occupational exposures and objective   |
|                      |   |     medical evidence, and procurement of   |
|                      |   |     appropriate types and quantities of    |
|                      |   |     infection control-related supplies     |
|                      |   |     (e.g., personal protective equipment   |
|                      |   |     (PPE), hand sanitizers, surface wipes, |
|                      |   |     cleansers, and tissues);               |
|                      |   |                                            |
|                      |   | -   The implementation of infection        |
|                      |   |     control measures, including (if        |
|                      |   |     applicable) the appropriate selection  |
|                      |   |     and use of personal protective         |
|                      |   |     equipment;                             |
|                      |   |                                            |
|                      |   | -   Vaccine and anti-viral prioritization  |
|                      |   |     information and distribution; and      |
|                      |   |                                            |
|                      |   | -   Psychological and social needs of      |
|                      |   |     employees.                             |
+----------------------+---+--------------------------------------------+
| **9) Test, Training, |   |                                            |
| and Exercises**      |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Review and update TT&E plan incorporating  |
|                      |   | Lesson Learned from previous Response      |
|                      |   | Phases and implementation of corrective    |
|                      |   | actions.                                   |
+----------------------+---+--------------------------------------------+
| **10) Devolution of  |   |                                            |
| Control**            |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Implement full or partial devolution of    |
|                      |   | control and direction as necessary with    |
|                      |   | respect to three-deep rule and geographic  |
|                      |   | dispersion.                                |
+----------------------+---+--------------------------------------------+
| **11)                |   |                                            |
| Reconstitution**     |   |                                            |
+----------------------+---+--------------------------------------------+
|                      |   | Assess the sufficiency of resources to     |
|                      |   | commence reconstitution efforts, including |
|                      |   | but not limited to replacement of          |
|                      |   | employees unable to return to work,        |
|                      |   | habitability of facilities and buildings,  |
|                      |   | and availability of equipment.             |
+----------------------+---+--------------------------------------------+

# Appendix 3: Additional Potential Annexes for Pandemic Influenza Preparedness {#appendix-3-additional-potential-annexes-for-pandemic-influenza-preparedness .unnumbered}

In addition to the basic Pandemic Influenza COOP Plan,
Departments/Agencies may wish to consider including some of the
following types of annexes. These may be useful for larger or more
complex Departments/Agencies. Additionally, a Department or Agency may
choose to create a separate Pandemic Influenza Preparedness Plan and
include an annex on COOP within that structure.

**Annex A: Preparedness**

The *Preparedness Annex* details a coordinated series of actions
*(insert D/A name)* will undertake as part of the national strategy to
build operational capability to prepare for and respond to a potential
pandemic influenza. Implementation of these actions will enhance
*(insert D/A name)* readiness to execute its operational options. The
preparedness actions are tasks designed to facilitate *(insert D/A
name)'s* efforts to inform, prevent, prepare for, respond to, recover,
and maintain continuity of operations during various phases of a
pandemic. The end state of this effort will be a robust, sustainable
baseline of national preparedness across all phases of a pandemic and
for all homeland security mission areas.

**Annex B: Intelligence Support**

The *Intelligence Support Annex* provides a description of intelligence
gathering and analysis and information sharing activities in support of
the *(insert D/A name)* *Pandemic Influenza Contingency Plan*. The Annex
also describes the relationship between the major internal and external
(e.g., Intelligence Community, law enforcement, inter-agency partners)
components of the biosurveillance and intelligence infrastructure.

**Annex C: *(insert D/A name)*** **Operations**

The *(insert D/A name) Annex* provides operational guidance to
accomplish the mission of *(insert D/A name)* during a pandemic
influenza. In particular, the Annex identifies the desired operational
results, identifies operational constraints, and sets forth Component
guidance to develop/refine their own operational action items.

**Annex D: Task Organization**

The *Task Organization Annex* provides a framework for organizing the
*(insert D/A name)* response to a pandemic influenza outbreak in
accordance with NIMS and the NRP. *Task organizing is the process of
identifying and allocating available assets in preparation for the
response to an event.* The Task Organization Annex includes information
on federal assets available for response to support pandemic influenza
operations.

**Annex E: Logistics**

The *Logistics Annex* provides a strategic level description of
coordinated activities for *(insert D/A name)* Components and various
inter-agency partners in preparing for and responding to the logistical
support requirements of a pandemic influenza. It includes information on
the coordination and planning required, ensuring the smooth and
uninterrupted delivery of critical support to meet the needs of affected
populations. It highlights the fact that *(insert D/A name)* will
coordinate appropriate logistics support to Federal, State, and local
authorities conducting pandemic influenza operations in accordance with
this Plan and consistent with the NIMS, the NRP, and other supporting
plans.

**Annex F: Protecting the Health of Employees**

The *Protecting the Health of Employees Annex* notes that the protection
of the *(insert D/A name)* workforce during an influenza pandemic is
paramount to preserving the *(insert D/A name)* mission and will require
dynamic awareness, prevention, and preparedness efforts from all
Components. This Annex provides information on various strategies and
interventions necessary to protect the health of *(insert D/A name)*
employees during a pandemic influenza.

**Annex G: Communications to Stakeholders**

The *Communications to Stakeholders Annex* identifies key stakeholders
and describes their communications roles and responsibilities in
preparing for, responding to, and recovering from a pandemic influenza.
It also provides guidance to *(insert D/A name)* Components on incident
management to ensure that timely, accurate, credible, and integrated
information is provided at all times during a pandemic influenza.
Additionally, it outlines stakeholder outreach strategies to include
both internal and external communications.

**Annex H: National Incident Management**

The *National Incident Management Annex* describes the national incident
management activities, concepts, and structure under which *(insert D/A
name)* will operate during a pandemic influenza and the roles and
responsibilities that apply to various incident management entities. In
particular, Annex H delineates the roles and responsibilities of the
National PFO and the principal Federal officials, and describes their
established relationships with each other, as well as other entities at
both the national and field levels. The roles and responsibilities of
the pertinent *(insert D/A name)* Components are also addressed, as well
as *(insert D/A name)*'s Federal partners; State, local, tribal, and
territorial partners; private sector and infrastructure providers;
non-governmental organizations (NGOs), and inter-agency entities. This
Annex addresses national incident management activities from the
national level to the field level, to include the regionally-based JFO
areas of responsibilities.

**Annex I: Reporting**

The *Reporting Annex* defines the reporting requirements and processes
to be used by *(insert D/A name)* Components during a pandemic influenza
outbreak.

**Annex J: Secretary's Decision Guides**

The *Secretary's Decision Guide Annex* is the Secretary's key critical
decision point list. It identifies those internal (within *(insert D/A
name)*) and external (primarily Federal) entities with which the
Secretary will communicate, coordinate, or otherwise interact relative
to each *(insert D/A name)* response phase. Appendices to this Annex
contain background data on specific subjects which have a bearing on the
Federal response.

**Annex K: Component Execution Checklists**

The *Component Execution Checklists Annex* provides guidance to
Components for the development of operational checklists to ensure a
consistent and coordinated execution of responsibilities during a
pandemic influenza outbreak. To assist *(insert D/A name)* and Component
leadership execute their responsibilities under this Plan, Components
are instructed to develop structured step-by-step checklists and guides,
including playbooks, quick reference cards, decisions points, and flow
charts.

**Annex L: Legal Authorities**

The *Legal Authorities Annex* provides the statutory legal foundation
for an integrated Federal and local response to biological and
agricultural incidents, including pandemic influenza.

**Annex M: References**

The *References Annex* provides a comprehensive summary of all documents
referenced in the *(insert D/A name)Pandemic Influenza Contingency Plan*
and its annexes and appendices.

**Annex N : Abbreviations and Acronyms**

The *Abbreviations and Acronyms Annex* provides a comprehensive list of
all abbreviations and acronyms used in the *(insert D/A name)* *Pandemic
Influenza Contingency Plan* and its annexes and appendices.

**Annex O: Internal Dissemination and Integration**

The *Internal Dissemination and Integration Annex* describes how the
*(insert D/A name)* Office of Public Affairs (OPA) serves as the conduit
of coordination for all internal and external messages regarding a
pandemic influenza, and will work with White House and Communications
Directors of other Federal agencies that cater to constituencies
throughout the nation to help manage outreach strategies for their
specific audiences. Strategies include a basic awareness education
module for pandemic influenza within six months of this Plan's release,
pandemic influenza job aids that can be customized by *(insert D/A
name)* Components within three months of this Plan's release, and
Exercise and Evaluation Division-level Pandemic Influenza tabletop
exercises for *(insert D/A name)* personnel within six months of this
Plan's release.