# P1 -- Project Development Planning

This activity is the starting point for all projects. Included are the
tasks related to Interdisciplinary/Environmental scoping,
pre-construction work planning, scheduling and budgeting. A good working
draft of the Project Agreement is developed.

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  *The following list of typical tasks is based on and supplement the
  documents referenced in Section V of this SOW and the CFLHD Standard P3
  Template Activities. However, it may be appropriate to add, delete, or
  modify tasks to meet project specific requirements.*

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1.  Gather preliminary project information including as-builts, traffic
    counts, accident data, Road Inventory Project data, etc. as
    available. Submit one copy of project information to the CFLHD
    Project Manager when complete.

2.  Prepare a preliminary planning estimate for all work. The estimate
    should show all major work items and include a minimum contingency
    of 25%. Based on the estimate, recommend a project without funding
    limitations and a project within the program funds, if necessary.
    The final project to be advanced will be determined in cooperation
    with the Project Team.

3.  Prepare a Project Development Technical Memorandum detailing work
    tasks necessary to advance the project through the 30% design review
    stage. The PD Technical Memo should address all site specific
    conditions discovered during Scoping, and all testing, data
    collection and analyses required to produce a set of 30% design
    plans and estimate.

4.  Prepare a CPM Design Schedule complete with Work Breakdown
    Structures (WBS) necessary to advance the project to advertisement
    in [Month 200X]{.mark}. The schedule should use work activities
    consistent with CFLHD's Project Resource Management System (PRMS),
    and the WBS should identify personnel and cost resources required to
    accomplish the work.

5.  Prepare a draft Project Agreement for the project. The draft Project
    Agreement should summarize the key issues associated with the work,
    highlight the key elements of the project and show a draft schedule
    of all milestone activities through completion of construction.
    Submit the draft Project Agreement to FHWA for review. Following
    FHWA review, incorporate any changes and return to FHWA. The FHWA
    COTR will provide a signed copy of the Project Agreement for
    incorporation into the Scoping Report.

6.  Prepare a Design Scoping Report following the FHWA Scoping Report
    Outline. The Scoping Report should address all Project Development
    issues listed in the outline and recommend the work to be
    accomplished.

7.  Prepare a draft of the Project Scoping and Development Summary that
    includes the Design Scoping Report, preliminary planning estimate,
    the Project Development Technical Memorandum, the Environmental
    Screening Form (NPS Projects only), the Project Agreement and the
    CPM Design Schedule. Submit the draft Project Scoping and
    Development Summary to FHWA for review and comment.

8.  Incorporate comments and changes recommended by FHWA into the
    Project Scoping and Development Summary. Produce final bound copies
    for distribution to all Project Team Members.

**Deliverables for P1**

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  *Add/delete deliverables to correspond to the tasks above. Coordinate
  number of copies with COTR. Number of copies and submittal dates shall
  be shown in Section IV, Deliverables and Schedule.*

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-   Preliminary Project Data

-   Draft Project Agreement

-   Revised Project Agreement

-   Draft Project Scoping and Development Summary

-   Final Project Scoping and Development Summary