In Reply Refer To:

FWS/ABHR-DB 032871

Memorandum

To: Service Directorate

From: Director

Subject: FY 2008 -- Preparing Draft Planning (Target) Allocations and
Setting Performance Targets

Program managers were asked via an August 31, 2007 e-mail from the
Acting Service Budget Officer to issue draft planning allocations
(target allocations) to the regions and subsequently to field stations
for the Resource Management account. A copy the e-mail and the guidance
it contained are included in Attachment 1. At this time, Washington
Office and Regional program staff are well on their way to completing
this exercise, and it is requested that target planning allocations at
all levels be completed (and a copy of the allocations provided to the
Division of Budget) by October 31, 2007. As explained in the guidance,
these allocations will provide the base upon which final allocations
will be built when the Service receives its FY 2008 appropriation.

The Department of the Interior (DOI) has issued a request for FY 2008
performance measure targets. The 2008 performance targets will be
entered through Enterprise Planner (EP). Please ensure that your program
staffs follow the timeframe and assignments for entering and reviewing
FY 2008 performance targets in EP. The Service will submit DOI GPRA
performance measure targets to the DOI on Friday, November 30, 2007. EP
will be closed at cob. Monday, November 26, 2007.

The Planning and Evaluation office will issue guidance to the Regional
and Washington program offices via email on setting FY 2008 Operational
Plan performance targets. The Planning and Evaluation office will
schedule a conference call on Thursday, October 25 to all Enterprise
Planner users to discuss the FY 2008 target setting process.

Please note that the Service will set FY 2008 performance targets for
the GPRA performance measures in the DOI Management Excellence mission
area. These measures will be identified in EP with the responsible
reporting office, i.e., Business Management Operations (BMO),
Information Resources Technology Management (IRTM), and Budget Planning
and Human Resources (BPHR). The Planning office will meet with
representatives from these offices, prior to opening EP, to assist them
in entering data in EP.

2

When setting your FY 2008 performance targets, please use the funding
distribution shown in the column entitled ***"2007 Final Operations
Plan,"*** included in the attached e-mail. The numbers in this column do
*not* include the 2% reduction included in the target allocation column
and therefore represent a more reasonable budget basis upon which to set
your performance targets.

Please do your best to meet the deadlines. The Planning and Evaluation
staff will be available to assist you and answer any questions regarding
the completion of performance targets. If you have any questions, please
contact the Planning and Evaluation staff at 703-358-2098.

Please contact Patrick Joos or Kathy Scully in the Division of Budget at
(703) 358-2501, if you have questions about completing FY 2008 target
allocation.

Attachment

cc: FWS/BPHR-DB/Surname

FWS/BPHR-DB/KScully:sls:10/18/07:x2501:s:\\exec08/planningtargets/FY08/allocation-pertarusing08opsplan.doc

**Attachment 1**

+------------------+---------------------------------------------------+
| > **Hugh         |                                                   |
| > Morrison       |                                                   |
| /RO/R1/FWS/DOI** |                                                   |
| >                |                                                   |
| > 08/31/2007     |                                                   |
| > 04:58 PM       |                                                   |
+------------------+---------------------------------------------------+

> To: Benito A Perez/ARL/R9/FWS/DOI@FWS, Bryan
> Arroyo/ARL/R9/FWS/DOI@FWS, Christine Eustis/ARL/R9/FWS/DOI@FWS, Denise
> Sheehan/ARL/R9/FWS/DOI@FWS, Elizabeth Stevens/ARL/R9/FWS/DOI@FWS,
> Everett Wilson/ARL/R9/FWS/DOI@FWS, Geoff Haskett/NWRS/R9/FWS/DOI@FWS,
> H Dale Hall/ARL/R9/FWS/DOI, Hope Y Mentore-Smith/ARL/R9/FWS/DOI@FWS,
> Jerome Ford/ARL/R9/FWS/DOI@FWS, Jim Kurth/NWRS/R9/FWS/DOI@FWS, Jim
> Willis/NCTC/R9/FWS/DOI@FWS, Mamie Parker/ARL/R9/FWS/DI@FWS, Margaret
> Hopkins/ARL/R9/FWS/DOI@FWS, Mike Weimer/ARL/R9/FWS/DOI@FWS, Pam
> Matthes/AMBS/R9/FWS/DOI@FWS, Paul Henne/ARL/R9/FWS/DOI@FWS, Paul R
> Schmidt/AMBS/R9/FWS/DOI@FWS, Rick Lemon/NCTC/R9/FWS/DOI@FWS, Robert
> Ashworth/ARL/R9/FWS/DOI@FWS, Roslyn Sellars/ARL/R9/FWS/DOI@FWS, Rowan
> Gould/ARL/R9/FWS/DOI@FWS, Teiko Saito/ARL/R9/FWS/DOI@FWS
>
> cc
>
> Jill Parker/ARL/R9/FWS/DOI@FWS, Martha BalisLarsen/ARL/R9/FWS/DOI@FWS,
> Larry Williams/NWRS/R9/FWS/DOI@FWS, Julian L
> DeLaughter/AMBS/R9/FWS/DOI@FWS, Patrick Joos/ARL/R9/FWS/DOI@FWS,
> Patrick Purvis/ARL/R9/FWS/DOI@FWS, Kathleen Scully/ARL/R9/FWS/DOI@FWS,
> Kathy Walker/ARL/R9/FWS/DOI@FWS, Kenneth Stansell/ARL/R9/FWS/DOI@FWS
>
> Subject
>
> FY 2008 Draft Planning Allocation (\"target allocations\")

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

> In recent years, the Service has received our final appropriations act
> well after the beginning of the fiscal year. In some years, this has
> resulted in the issuance of field allocations after half the fiscal
> year has elapsed, making it difficult for stations to effectively plan
> for projects in time for the field season. In anticipation of another
> late appropriations act, and in an effort to provide some certainty
> regarding field budgets, it was agreed at the July Directorate Meeting
> that draft planning allocations (\"target allocations\") for Resource
> Management programs should be issued for FY 2008 by October 1.
>
> Attached is a draft memo providing guidance on the completion of the
> target allocations. The formal memo is expected to be issued next
> week.
>
> Thanks,
>
> Hugh
>
> ![](media/image1.png){width="2.4479166666666665in"
> height="0.4895833333333333in"}![](media/image2.png){width="2.1145833333333335in"
> height="0.4895833333333333in"}
>
> Hugh Morrison
>
> Chief, R1 Division of Budget & Finance
>
> On Detail to WO Division of Budget
>
> \(703\) 358-2343

Memorandum

To: Service Directorate

From: Director

Subject: FY 2008 Draft Planning Allocations ("Target Allocation")

(DUE DATE: October 1, 2007)

In all but one of the past ten years, the Service has begun the new
fiscal year under a Continuing Resolution. It appears that the trend
will continue in FY 2008. By law, the Service cannot issue final
allocations until after the appropriations act has been signed. The
lapse between the beginning of the fiscal year and the time in which the
Service can issue final allocations has resulted in field stations not
receiving their allocations until half the fiscal year has elapsed.

The uncertainty about annual budgets until midway through the year has
made it difficult for stations to effectively plan for projects during
the field season and obligate the funds associated with the projects
early in the fiscal year.

To correct this problem, the Directorate has asked programs to issue
draft planning allocations ("target allocations") for the Resource
Management account to the regions by October 1, 2007. Regions will then
have 15 working days to issue target allocations to their field
stations. Guidance for completion of the target allocations is provided
in Attachment 1.

The target allocations will identify to the field stations the minimum
level of funding they will receive in FY 2008. Target allocations are
designed to form the baseline upon which the final allocations should be
built. Once the appropriations act for FY 2008 is signed, the final
allocations should be comprised of the amounts in the target allocation,
plus any additional increment of funding provided in the final
appropriations act.

To ensure that the target allocations are indeed the minimum amount a
field station will receive and to avoid future reductions, a
conservative approach has been used in establishing the amounts to be
allocated for each program ("control numbers") under the target
allocation. The control numbers are provided as Attachment 2 and a
description of the process used to determine the control numbers is
provided in Attachment 3.

Please note that the amounts allocated through the target allocation
process are for planning purposes only and cannot be loaded in the
Budget Allocation System (BAS) or the Federal Financial System (FFS), as
the Service will not officially have the funds. During the period of
Continuing Resolutions (CR), BAS and FFS will be loaded according to the
percentages appropriated under the CR(s) and apportioned by OMB.
Additional guidance on the CR(s) will be issued in the next few weeks.

Please contact Hugh Morrison or Kathy Scully in the Division of Budget
at (703) 358-2501 if you have questions.

Attachments

**Guidance for Planning Target Allocations**

The intent of the target allocations is to provide field stations with a
planning tool that will identify the minimum level of Resource
Management funding they will receive in FY 2008. Therefore, the target
allocations should be comprehensive and should specify priority programs
and projects that will be funded in FY 2008.

-   ***What Accounts Require Target allocation?***

> The target allocations are to be issued only for Resource Management
> that provide funding for field stations operations.
>
> The following Resource Management program elements do not need to
> provide target allocations as they do not provide funding for field
> stations operations:
>
> \- 1660 -- Central Office Operations;

\- 1664 -- Operational Support;

\- 1665 -- National Foundation for Fish and Wildlife;

\- 1661 -- National Conservation Training Center Operations;

\- 1666 -- National Conservation Training Center Maintenance;

\- 1671 -- International Wildlife Trade;

\- 1672 -- International Conservation.

-   ***What is to be included in the Target Allocations?***

> \- The target allocations should include base and flexible funding.

-   ***What is NOT to be included in the Target Allocations?*** --

> \- ***Fixed Cost Increases*** -Funding for anticipated increases for
> pay, benefits and leased space should not be provided in the target
> allocations. In program elements for which the FY 2008 President's
> Budget determines the control number, increases requested for fixed
> costs should remain unallocated.
>
> \- ***Earmarks*** -Earmarks added during House and Senate action on
> the FY 2008 President's Budget will not be included in the target
> allocations (earmarks have been excluded from the control numbers in
> Attachment 2).
>
> \- ***FY '07 Competitive Projects*** -- Projects funded in the FY 2007
> Operating Plan under the competitive process used by the Service
> should only be funded if they are included as part of the FY 2008
> President's Budget. Such projects should be funded even if they are
> specified in the FY 2008 House Report or Senate Committee Mark (such
> projects are not considered earmarks).

**Methodology for Determination of Target Allocation Control Figures**

To avoid issuing target allocations that may exceed the final
allocations, a conservative approach was used in determining the control
numbers provided in Attachment 2. For each program element, a comparison
of four funding levels was completed:

-   FY 2007 Operating Plan;

-   FY 2008 President's Budget Request,

-   FY 2008 House Report, and

-   FY 2008 Senate Committee Mark.

The lowest of these four numbers for the program element was then
multiplied by 98 per cent (.98) to establish the amounts to be allocated
in the target allocations. The 98 per cent factor was applied to ensure
that an across-the-board reduction during the final appropriation
process will not result in a final allocation that is lower than the
target allocations. In all cases, the lowest figure was either the FY
2007 Operating Plan of the FY 2008 President's Budget. To ensure the
most conservative number was used for each program element, some of the
control numbers are determined by the FY 2007 Operating Plan amount and
some are determined by the FY 2008 President's Budget (please see the
lists below).

Again, this approach was used to avoid the issuance of final allocations
that are lower than the target allocations. By using a low figure in the
target allocations, it allows for the final allocations to be comprised
of the amounts in the target allocation, plus any additional increment
of funding provided in the final appropriations act.

[Program elements with control numbers determined by the FY 2007
Operating Plan:]{.underline}

1111; 1112; 1115; 1121; 1122; 1125; 1130; 1263; 1264; 1232; 1233; 1234;
1220; 1321; 1334; 1341; 1342; and 1662.

[Program elements with control numbers determined by the FY 2008
President's Budget:]{.underline}

1113; 1124; 1261; 1262; 1265; 1231; 1225; 1311; 1322; 1335; 1343; 1351;
1352; and 1680.