# REQUEST FOR PROPOSAL

Your firm has been selected by the City of Santa Monica as a qualified
IPM contractor. The City of Santa Monica is soliciting Service Proposals
from your firm for the implementation of a structural Integrated Pest
Management (IPM) program to service properties owned, occupied, leased
or otherwise operated by the City of Santa Monica. The City's IPM
program, as detailed in the enclosed "Conditions for Professional
Service", is designed as a pest prevention and management program that
prioritizes preventative measures, mechanical management strategies, and
education and training of City staff. IPM is the coordinated use of
site-specific environmental and pest information with available pest
management methods to effectively manage pests over the long-term with
the least possible hazard to human health and the environment. IPM
programs employ a holistic approach to pest management decision-making,
prioritizing low hazard management options that emphasize prevention,
monitoring, and natural biological controls. IPM allows the appropriate
use of the least hazardous, selective pesticides only when non-chemical
methods are ineffective. Thus, IPM is: a system utilizing multiple
methods; a decision-making process; a hazard reducing system;
information, education and training intensive; biologically based; cost
effective; and site specific. An IPM program implements the following
steps in order:

1.  Establish site specific pest management objectives.

2.  Establish pest management action threshold levels.

3.  Identify and implement behavioral modifications, including improved
    sanitation, and utilize pest prevention methods, such as structural
    modifications, that reduce food, water, harborage, access and the
    environmental conditions favored by pests.

4.  Employ progressive nonchemical methods and techniques, including
    pest monitoring and trapping.

5.  Employ least hazardous progressive pesticide selection only when
    nonchemical methods are ineffective.

The City is seeking the professional services of a qualified IPM
contractor in dealing with immediate pest management problems and the
formulation of long-term solutions. Response to this request must
address all aspects of the defined program and not simply chemical
management services.

Enclosed you will find the following documents which provide further
detail regarding this request:

A.  Conditions for Professional Service;

B.  List of City Structures and Buildings (final list may vary);

C.  Insurance Requirements; and

D.  Quality Assurance Form.

**Contract Duration and Renewal**

The contract period shall be from 1 March 2001 through 30 June 2002. The
City desires the right and option, at its sole discretion, to extend any
contract for a period of up to three (3) additional one-year periods
from the date of expiration under the same price, terms and conditions.

**Information Meeting and Site Tour**

Attendance at an informational meeting and tour of various sites listed
in Attachment A on Tuesday, 12 December 2000 is mandatory for Pest
Control Operators. We will meet at the Santa Monica Pier at 9 am in the
Environmental Programs Division Conference Room, located above the
Carousel at 200 Santa Monica Pier, Suite B. Please contact Sandra
Schubert at 310.458.2255 with questions.

**Submittal Format and Deadline**

Licensed Pest Control Operators responding to this request must submit a
Pest Management Service Proposal according to the following format:

1\. Copy of appropriate licenses of BOTH the Pest Control Operator and
the personnel that will be servicing this account, including appropriate
subcontractors and their qualifications (see section II.E. of Conditions
for Professional Service).

2\. [Completed]{.underline} section VIII.B. and VIII.C. of Conditions
for Professional Service listing hourly rates and other fees.

3.  Description of services you will provide to accomplish the
    requirements of this program. Include the following elements:

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a.  Detail of work plan for pest management evaluation of City buildings
    (how you will evaluate the current situation).

b.  Detail of work plan for development of pest management plans (how
    you will generate a plan for managing what is detailed in the
    evaluation).

c.  Detail of monitoring program for these sample pests: Norway rats,
    German cockroaches, Pharaoh ants, house flies and termites (both
    subterranean and dry wood).

d.  Detail of method for setting thresholds for these sample pests:
    Norway rats, German cockroaches, Pharaoh ants, house flies and
    termites (both subterranean and dry wood).

e.  Suggested format for training of the City's Pest Managers (see
    section I. A.2) and general City staff.

f.  Quality control program.

4\. List the options available to manage the following pests. Rank the
options in order of lowest risk to highest risk or group in categories
of "low", "medium" and "high" risk to human health and the environment.
Include recommended brand names when applicable.

> a\. German cockroaches
>
> b\. American cockroaches
>
> c\. Argentine ants
>
> d\. Pharaoh ants
>
> e\. Norway rats
>
> f\. Roof rats
>
> g\. Mice

h.  Cat fleas

i.  House flies

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4.  Estimate the overall cost of rendering the above services for the
    fiscal year ending 30 June 2002.

5.  Contractor will be required to have a City of Santa Monica Business
    License and to provide and maintain proof of insurance in the amount
    of \$1,000,000 as follows:

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a.  Comprehensive General Liability;

b.  Comprehensive Auto Liability; and

c.  Workers' Compensation Liability.

> All insurance documents submitted must list the City of Santa Monica,
> its City Council, boards, commissions, officers, agents, employees and
> volunteers as "additional insureds" if awarded the contract. Please
> call 310.458.8745 for further information.
>
> Can comply
>
> Cannot comply

**Two copies of the Proposal for Service must be submitted to:**

Sandra Schubert

> Environmental Programs Division
>
> 200 Santa Monica Pier, Suite I
>
> Santa Monica, CA 90401

**no later than 5:00 pm on Thursday, 21 December 2000** (postmarks
[not]{.underline} accepted).

Please note:

When submitting documents to the City of Santa Monica, vendors are
required to comply with the following guidelines:

-   All submittals and copies shall be printed on recycled and/or tree
    free paper.

-   All copies shall be double‑sided.

-   Report covers or binders shall be recyclable, made from recycled
    materials and/or easily removable to allow for recycling of the
    report pages. Reports with glued bindings that meet all other
    requirements are acceptable.

-   The use of plastic covers or dividers should be avoided.

-   Unnecessary attachments or documents not specifically asked for
    should not be submitted. Avoid superfluous use of paper (e.g.
    separate title sheets or chapter dividers).

These guidelines were developed as part of Santa Monica's Sustainable
City Program to promote waste reduction and resource conservation within
the community. Thank you for your cooperation in this important effort.

If you have any questions about this Request for Proposal, please
contact Sandra Schubert at 310.458.2255.