> [Subject]{.underline} [Date/Reference]{.underline} [From]{.underline}
>
> Report on EOS Lessons Learned May 28, 2003 P. E.
> Brandinger![](media/image1.wmf)
>
> Working Group Meeting #12 PEB.200306.035
>
> [To]{.underline} [cc]{.underline} [Location/Phone]{.underline}
>
> EOS Lessons Learned G. Morrow GSFC 16/226

Working sub-Group Members R. Day 301-286-4571 (phone)

> E. Powers 301-286-1145 (fax)
>
> Paul.Brandinger@gsfc.nasa.gov (email)
>
> On 25 June 2003 the EOS Lessons Learned Working sub-Group (EOS-LLWG)
> held its twelfth meeting; a list of attendees is contained in
> Attachment 1, presentation material discussed at this meeting is
> provided as a separately attached file. The next EOS-LLWG meeting will
> be held on 25 June 2003.
>
> P. Brandinger summarized activities since the last Working Group
> meeting including;

a.  Mini-Course #7 led by Mark Steiner on Where is Weather Headed in the
    Future,

b.  Continued daily operation of Lessons Learned TV and updates to the
    program schedule,

c.  Acquisition of video content and planning for video capture,

d.  Library data organization and identification of information
    resources within the Project taxonomy,

e.  Updates to the Lessons Learned Web site including archive links to
    Webcasts, mini-courses and associated presentation material where
    available,

f.  Draft of GPG for Lessons Learned, and

g.  Portal development.

> G. Hodge presented a summary of Library resource support activities
> including; mapping of eJournals, catalogs, standards/handbooks, video
> content and databases to provide information within the
> Project-defined taxonomy, definition of a GSFC common metadata
> structure consistent with the EOS Project-oriented categories and
> NASA's Agency-wide system, video encoding and Webcast of Lessons
> Learned TV. The Library is working with LaRC to obtain search results
> from the NT; via periodic alerts (for pre-defined categories), in
> metadata format and in electronic files. Preliminary analysis was
> performed on several representative Project documents to determine the
> feasibility of automated extraction of metadata. Tools to facilitate
> capture of metadata from Project documents are being reviewed.
>
> S. Naus provided an update on EOS Portal development, this effort has
> been delayed due to staff commitments on other Projects. With
> completion of support to flight Project activities progress on
> implementing planned Portal capabilities will occur during July.
> Funding for the Vivisimo product is pending a decision from HQ on
> selection of GSFC for Next-Generation LLIS efforts.
>
> R. Seftas from ESMO described recent meetings on SOARS upgrades and an
> Aerospace Corporation anomalies database as examples where operations
> users are interested in those tools that add value to Project
> activities including anomaly resolution.
>
> P. Brandinger discussed the content of an initial draft GPG that has
> been developed for lessons learned. After approximately one-year's
> effort, several conclusions from the EOS Pilot include; a) one size
> does not fit all, multiple processes and techniques are required, b)
> data do not solve problems for Projects and people, c) staff interest
> alone cannot support active involvement, d) value-adds to existing
> work processes will drive participation and e) Project, staff and
> organization needs, interests and perspectives result in different
> priorities for the same lessons learned activities.
>
> Additional conclusions were provided on what is needed from GSFC for
> lessons learned to succeed:

1.  Project Management endorsement is essential; Center, Directorate and
    Program Office must establish capture and sharing of knowledge
    across Projects as a priority,

2.  Projects require infrastructure to be provided by the Center; tools
    and resources from other Directorates are part of this process,

3.  Center guidelines for Project management need to be aligned with
    Agency process standards; the review process should reinforce
    sharing of lessons learned, and

4.  Cultural change cannot be motivated from the grass-roots and it
    takes time; Center leadership is necessary to encourage staff
    involvement.

> Key activities planned for the coming month include; obtaining
> feedback OHR on matching funds for awards allocation, rollout of the
> EOS Portal in a "beta" version, initiation of a capture and lessons
> processing cycle, and expanding in-reach communications.
>
> **Attachment 1**
>
> **EOS Lessons Learned Working Group**

####### Meeting #12

> **25 June 2003**

  ---- ------------ ---------- ---------- --------------- ------------------------------------------------------
       **Name**                **Code**   **Telephone**   **Email**

       Wolford      Don        114        301-286-9236    <Donald.L.Wolford@nasa.gov>

       Healey       Patrick    292        301-286-0884    <Patrick.A.Healey@nasa>[.gov]{.underline}

       Hodge        Gail       292        610-789-6769    <GailHodge@aol.com>

       Ormes        Janet      292        301-286-6728    <Janet.D.Ormes@nasa.gov>

       Templeton    Clay       292        301-286-1310    <ctemple@library>[.gsfc.nasa.gov]{.underline}

       Rogers       Ed         300        301-286-4467    [erogers@pop300.gsfc.nasa.gov]{.underline}

       Gallo        Al         304        301-286-3756    <Albert.M.Gallo@nasa.gov>

       Luce         Peg        400        301-286-6527    <Margaret.A.Luce@nasa.gov>

       Mortimer     Katy       400        301-286-7025    <Catherine.D.Mortimer.1@gsfc>[.nasa.gov]{.underline}

       Yancy        Terri      400        301-286-5566    <Terri.R.Yancy@nasa.gov>

       Margolies    Don        410        301-286-8984    <Donald.L.Margolies@nasa.gov>

       Brandinger   Paul       420        301-286-4571    <Paul.Brandinger@gsfc.nasa.gov>

       Chandler     Lynn       420        301-286-2806    <Lynn.Chandler-1@nasa.gov>

       Schiavone    Bill       420        301-286-4517    <William.J.Schiavone@nasa.gov>

       Travis       Ann        420.2      301-296-5494    [Ann.M.Travis.gsfc.nasa.gov]{.underline}

       Ullman       Richard    423        301-614-5228    <Richard.E.Ullman@nasa.gov>

       Berry        Rick       424        301-286-9620    <Richard.P.Berry.1@gsfc>[.nasa.gov]{.underline}

       Loiacono     John       424        301-286-8562    <John.J.Loiacono@nasa.gov>

       Anselm       Bill       425        301-616-0489    <William.C.Anselm@nasa.gov>

       Miller       Ron        427        301-286-6331    <Ronald.A.Miller@nasa.gov>

       Seftas       Randy      428        301-614-5122    <George.R.Seftas@nasa.gov>

       DeVito       Dan        429        301-286-4850    <Daniel.S.DeVito@nasa.gov>

       Roman        Juan       443        301-286-4727    <Juan.A.Roman@nasa.gov>

       Butler       Madeline   500        301-286-4806    <Madeline.J.Butler@nasa.gov>

       Guy          Paul       565        301-286-8804    <Paul.D.Guy@nasa.gov>

       Durachka     Chris      585        301-286-6107    <Christopher.D.Durachka@nasa>[.gov]{.underline}

       Naus         Steve      585        301-286-5640    <Stephan.A.Naus@nasa.gov>

       Hull         Larry      588        301-286-3009    <Larry.G.Hull@nasa.gov>
  ---- ------------ ---------- ---------- --------------- ------------------------------------------------------