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| **[State Transportation Agency (STA)                    |   |   |   |
| Responsibilities]{.smallcaps}**                         |   |   |   |
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| **Equal Employment Opportunity (EEO) Program:**         | * | * | * |
|                                                         | * | * | * |
| ***Implementation and Administration***                 | Y | N | ? |
|                                                         | e | o | * |
|                                                         | s | * | * |
|                                                         | * | * |   |
|                                                         | * |   |   |
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| 1\. Is the STA's EEO Program current and has the STA    |   |   |   |
| submitted annual program updates to the FHWA Division   |   |   |   |
| Office? (23 CFR 230.311 (a) )                           |   |   |   |
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| 2\. Does the STA set both short and long-range          |   |   |   |
| objectives, with priorities and target dates for        |   |   |   |
| achieving goals and measuring progress? (23 CFR 230     |   |   |   |
| Part II)                                                |   |   |   |
+---------------------------------------------------------+---+---+---+
| 3\. Does the STA consider and respond to written        |   |   |   |
| comments from FHWA regarding the program update and     |   |   |   |
| preparation of the program requirements? (23 CFR        |   |   |   |
| 230.311(a) (1),(2) and (b))                             |   |   |   |
+---------------------------------------------------------+---+---+---+
| 4\. Has the STA designated an Affirmative Action        |   |   |   |
| Officer (AAO)? (23 CFR 230 Part II) (Section II, A,     |   |   |   |
| (1))                                                    |   |   |   |
+---------------------------------------------------------+---+---+---+
| 5\. Does the AAO manage the EEO program full-time? (23  |   |   |   |
| CFR 230 Part II) (Section II, A, 1 (a- c) (Section II,  |   |   |   |
| A, 2 (a.))                                              |   |   |   |
+---------------------------------------------------------+---+---+---+
| 6\. Does the AAO assist managers and supervisors in     |   |   |   |
| collecting and analyzing employment data, identifying   |   |   |   |
| problem areas, setting goals and timetables, and        |   |   |   |
| developing programs to achieve goals? (23 CFR 230 Part  |   |   |   |
| II) (Section II, A, 2 (c) )                             |   |   |   |
+---------------------------------------------------------+---+---+---+
| 7\. Does the AAO handle and process informal/formal     |   |   |   |
| discrimination complaints? (23 CFR 230 Part II)         |   |   |   |
| (Section II, A, 2 (d) and A, 2 (g) (3) )                |   |   |   |
+---------------------------------------------------------+---+---+---+
| 8\. Does the AAO have a monitoring tool available for   |   |   |   |
| auditing reporting systems to measure program           |   |   |   |
| effectiveness, determine where progress has been made,  |   |   |   |
| and where further action is needed?                     |   |   |   |
|                                                         |   |   |   |
| (23 CFR Part II) (Section II, A, 2 (e.))                |   |   |   |
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| 9\. Does the AAO report (at least quarterly) to the     |   |   |   |
| Head of STA on progress and deficiencies of each unit   |   |   |   |
| in relation to agency goals? (23 CFR 230 Part II)       |   |   |   |
| (Section II, A, 2 (f))                                  |   |   |   |
+---------------------------------------------------------+---+---+---+
| 10\. Does the STA have an EEO Advisory Committee? (23   |   |   |   |
| CFR 230 Part II) (Section II, A, 2 (g) (1) )            |   |   |   |
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| 11\. Does the STA have an EEO Employee Committee that   |   |   |   |
| meets regularly with the AAO? (23 CFR 230 Part II)      |   |   |   |
| (Section II, A, 2 (g) (2) )                             |   |   |   |
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| **Affirmative Action Plan (AAP) Contents**              | *  | * | * |
|                                                         | *Y | * | * |
| **Implementation and Administration**                   | es | N | ? |
|                                                         | ** | o | * |
|                                                         |    | * | * |
|                                                         |    | * |   |
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| 1\. Does the STA's AAP include a survey of the labor    |    |   |   |
| market area in terms of population makeup, skills, and  |    |   |   |
| availability for employment? (23 CFR 230 Part II)       |    |   |   |
| (Section II, (B) (3))                                   |    |   |   |
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| 2\. Does the STA's AAP analyze the present work force   |    |   |   |
| to identify jobs, departments, and units where          |    |   |   |
| minorities and females are underutilized? (23 CFR 230   |    |   |   |
| Part II) and (Section II (B) (4))                       |    |   |   |
+---------------------------------------------------------+----+---+---+
| 3\. Does the STA's AAP include specific, measurable,    |    |   |   |
| attainable goals for hiring and promotions with         |    |   |   |
| targeted dates? (23 CFR 230 Part II) and (Section II,   |    |   |   |
| (B) ( 5))                                               |    |   |   |
+---------------------------------------------------------+----+---+---+
| 4\. Are managers and supervisors responsible and held   |    |   |   |
| accountable for meeting these goals?                    |    |   |   |
|                                                         |    |   |   |
| (23 CFR 230 Part II) and (Section II, (B) (6))          |    |   |   |
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| 5\. Does the STA's AAP include reevaluation of job      |    |   |   |
| descriptions and hiring criteria to assure that they    |    |   |   |
| reflect actual job needs? (23 CFR 230 Part II) (Section |    |   |   |
| II, (B), (7))                                           |    |   |   |
+---------------------------------------------------------+----+---+---+
| 6\. Does the STA's AAP identify how the STA finds       |    |   |   |
| minorities and females who are qualified or qualifiable |    |   |   |
| to fill jobs? (23 CFR 230 Part II) (Section II, (B), (8 |    |   |   |
| and 9))                                                 |    |   |   |
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| 7\. Has the STA developed systems to monitor and        |    |   |   |
| measure progress regularly? (23 CFR 230 Part II)        |    |   |   |
| (Section II, (B), (10))                                 |    |   |   |
+---------------------------------------------------------+----+---+---+
| 8\. Has the STA established procedures where employees  |    |   |   |
| and applicants may process allegations of               |    |   |   |
| discrimination without fear of reprisal? (23 CFR 230    |    |   |   |
| Part II) (Section II,( B), (11) )                       |    |   |   |
+---------------------------------------------------------+----+---+---+
| 9\. Has the STA issued a written EEO Policy statement   |    |   |   |
| and AA commitment? (23 CFR 230 Part II)                 |    |   |   |
|                                                         |    |   |   |
| (Section II (C) (1),(a-g))                              |    |   |   |
+---------------------------------------------------------+----+---+---+
| 10\. Has the STA publicized its AAP internally and      |    |   |   |
| externally? (23 CFR 230 Part II) (Section II, (C),      |    |   |   |
|                                                         |    |   |   |
| (2), (a), (1-7))                                        |    |   |   |
+---------------------------------------------------------+----+---+---+
| 11\. Is the STA's AAP presented and discussed as part   |    |   |   |
| of your employee orientation and all training programs? |    |   |   |
| (23 CFR 230 Part II) (Section II, (C), (2), (a), (6)    |    |   |   |
+---------------------------------------------------------+----+---+---+
| 12\. Does the STA invite employee organization          |    |   |   |
| representatives to cooperate and assist with developing |    |   |   |
| and implementing the AAP? (23 CFR 230 Part II) (Section |    |   |   |
| II, (C), (2), (7))                                      |    |   |   |
+---------------------------------------------------------+----+---+---+
| 13\. Has the STA developed and implemented specific     |    |   |   |
| programs to eliminate discriminatory barriers to        |    |   |   |
| achieve goals? (23 CFR 230 Part II) (Section II, (C),   |    |   |   |
| (3), (a-f))                                             |    |   |   |
+---------------------------------------------------------+----+---+---+
| 14\. Does the STA have an internal reporting system to  |    |   |   |
| continually audit, monitor and evaluate programs        |    |   |   |
| essential for a successful AAP? (23 CFR 230 Part II)    |    |   |   |
| (Section II, (C),(4), (a-c))                            |    |   |   |
+---------------------------------------------------------+----+---+---+
| 15\. Does the STA review and evaluate its AAP at least  |    |   |   |
| annually? (23 CFR 230 Part II) (Section II, (C), (4),   |    |   |   |
| (d)(1-2) and (e)                                        |    |   |   |
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| 16\. Does the STA furnish the most recent employment    |    |   |   |
| statistical data? (23 CFR 230 Part II) (Section III,    |    |   |   |
| (A), (1-3)                                              |    |   |   |
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| 17\. Does the STA use the EEO-4 form to provide current |    |   |   |
| workforce data? (23 CFR 230 Part II)                    |    |   |   |
|                                                         |    |   |   |
| (Section III, B)                                        |    |   |   |
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