**Guidelines for Pilot**

**Procurement Officer**

-   Lead MD-715 action plan development (working with Karen and the
    management team)

-   Acknowledge management team members who offer topics for diversity
    dialogue at the Topic Staff meetings

-   Obtain a coach (See Karen for further procedures)

-   Develop recognition process to support organizational change effort

    -   Reward Associate and Procurement Manager who presents the best
        challenge to GSFC way of doing things, best new idea, and best
        email during the pilot period

    -   Reward the Employee who presents the best challenge to GSFC way
        of doing things and best new idea

    -   Develop award process to promote diversity efforts in the
        organization after the pilot

    -   Reward Associate organization that most fully demonstrates
        incorporation of the guidelines into practice

-   Send out an email to the Pilot Group

    -   Thank employees for participating

    -   Encourage employees to follow the guidelines

    -   Encourage employees to ask questions and offer suggestions

-   Delegate coordination of watching "Color of Fear" (finish watching
    the video)

-   Continue Learning Group; identify ways to expand participation

-   Host Procurement Officer's Can We Talk series with Tom and Rosa
    (Karen can coordinate) by invitation

-   Have at least one meeting with outside facilitator in order to gain
    exposure to different styles of facilitation and new facilitation
    skills; ask Karen to solicit feedback on the experience

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Deputy**

-   Participate in the MD-715 action plan development by identifying
    which practices enhance organizational effectiveness; offer
    suggestions

-   Encourage employees to review their comments in a face-to-face
    meeting

-   Contact employees directly regarding comments on their file

-   Attend at least one branch staff meeting or an Associate meeting for
    branches

-   Capture lessons learned

-   Coordinate lessons learned briefing (with other members of Senior
    Staff) for employees

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-   Participate in the Procurement Officer's Can We Talk series with Val
    and Rosa (Karen can coordinate) by invitation

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Strategic Planner**

-   Participate in the MD-715 action plan development by identifying
    which practices enhance organizational effectiveness; offer
    suggestions

-   Attend at least one branch staff meeting or an Associate meeting for
    branches

-   Work with Industry Assistance and PSST to capture lessons learned

-   Coordinate lessons learned briefing (with other members of Senior
    Staff) for employees

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-   Participate in the Procurement Officer's Can We Talk series with Val
    and Tom (Karen can coordinate) by invitation

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Associates**

-   Participate in the MD-715 action plan development by identifying
    which practices are enhancing your organization's effectiveness

-   Initiate one-on-one meetings with employees to provide an
    opportunity for each employee to dialogue about his/her current role
    and/or future career plans

-   Provide feedback to employees not selected for any announcement (if
    you are part of an interview panel)

-   Listen to employees asking questions or challenging the system; take
    the time for dialogue

-   Document questions that challenge the GSFC way and share at POD
    Associate meetings

-   Listen to employees with new ideas; take the time for dialogue

-   Document new ideas presented and share at POD Associate meetings

-   Hold an "All Hands" meeting for your organization

-   Send out an email communication with your organization at least
    every other week (The message does not need to be long.)

-   Take the time to bring new employees to Building 8 for introductions

-   Meet weekly with Procurement Managers

-   Contact employees directly if you have a concern with a file

-   Synthesize best practices and changes in procedures for MD-715
    \[rolled up from Procurement Manager(s)\]

-   Have at least one meeting with an outside facilitator in order to
    gain exposure to different styles of facilitation and new
    facilitation skills; ask Karen to solicit feedback on the experience

-   Obtain a coach (See Karen for procedures)

-   Email or meet with the Pilot Group

    -   Thank employees for participating

    -   Encourage employees to follow the process

    -   Encourage employees to ask any questions regarding their career
        advancement or career development

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Procurement Managers**

-   Participate in the MD-715 action plan development by identifying
    which practices are enhancing your organization's effectiveness

-   Review Performance Requirement criteria with your staff

-   Review warrant criteria with your staff

-   Review Attributes for Excellence with your staff

-   Invite Olivia Gunter to a staff meeting to review FAC-C process

-   Discuss work assignments with individual employees; specifically ask
    if their assignments are challenging enough

-   Listen to employees asking questions or challenging the system; take
    the time for dialogue

-   Document questions that challenge the GSFC way and share with your
    Associate

-   Listen to employees with new ideas; take the time for dialogue

-   Document new ideas and share with your Associate

-   Make sure employees are getting credit for their ideas

-   Invite employees to have conversation about not being selected for a
    promotion; give feedback on your perspective of "readiness" for
    promotion

-   Take the time to congratulate employees who have been promoted (If
    the employee has been promoted, then the management team supports
    the promotion.)

-   Invite Senior Staff members to a staff meeting (individually or
    several at one time)

-   Meet with every employee for 30 minute one-on-one chat (regarding
    career advancement/development)

-   Have at least one meeting with an outside facilitator in order to
    gain exposure to different styles of facilitation and new
    facilitation skills; ask Karen to solicit feedback on the experience

-   Identify best practices and changes in procedures for MD-715 project
    \[Rolled up from employee(s)\]

-   Obtain a coach (See Karen for procedures)

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Employees**

-   Offer suggestions for the MD-715 action plan development

-   Complete the Pilot (pre and post) questionnaire

-   Review Performance Requirement criteria

-   Review warrant criteria

-   Review Attributes for Excellence

-   Ask questions if you don't understand something and document whether
    or not your question was answered

-   Speak up if you have concerns

-   Talk to manager and Associate if you perceive something from your
    past is getting in the way

-   Hand carry packages to Senior Staff reviewers and/or legal

**Employees (continued)**

-   Meet with Senior Staff reviewer to go over your comments

-   Provide new ideas and document when the idea was presented

-   Contact Olivia if you have any questions regarding training or
    educational requirements for advancement

-   Contact Olivia or Karen regarding identifying a mentor (if desired)

-   Contact Karen regarding coaching opportunities (if desired)

-   Accept the offer to be interviewed for the MD-715 project

-   Respond to Karen's request for feedback during the pilot

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Policy Reviewers**

-   Participate in the MD-715 action plan development by identifying
    which practices enhance organizational effectiveness; offer
    suggestions

-   Encourage employees to review their comments in a face-to-face
    meeting

-   Contact employees directly if you have a concern with their file

-   Attend at least one branch staff meeting or an Associate meeting for
    branches

-   Capture lessons learned

-   Coordinate lessons learned briefing (with other members of Senior
    Staff) for employees

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Team Leads for the Systems**

-   Participate in the MD-715 action plan development by identifying
    which practices enhance organizational effectiveness; offer
    suggestions

-   Attend at least one branch staff meeting or an Associate meeting for
    branches

-   Work with PSST to capture lessons learned

-   Coordinate lessons learned briefing (with other members of Senior
    Staff) for employees

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Training Coordinator**

-   Participate in the MD-715 action plan development by identifying
    which practices enhance organizational effectiveness; offer
    suggestions

-   Brief pilot branch on FAC-C procedures

-   Assist with requests for mentors

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

**Organizational Development Specialist**

-   Facilitate MD-715 action plan development by summarizing and
    analyzing data that demonstrates organizational effectiveness

-   Meet with the Pilot Group

    -   Thank the group for their participation

    -   Encourage pilot employees to interview for the MD-715

    -   Schedule interviews with employees

**Organizational Development Specialist (continued)**

-   Meet with the Pilot Group (continued)

    -   Encourage employees to ask questions and offer suggestions

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-   Solicit feedback on facilitation experience of the various meetings
    in the organization

-   Assist with requests for mentors and coaching opportunities

-   Check-in with the pilot groups and solicit feedback on changes being
    implemented

-   Continue to seek ways to create a safe environment for dialogue and
    feedback

-   Capture feedback regarding guidelines and update as appropriate

**Everyone: Please contact Karen if you have any questions or concerns
regarding the pilot guidelines.**

> Guidelines for Pilot 102407.doc