# Unclassified Chairman Of The Joint Chiefs Of Staff Instruction

J-7
OISTRIBUTION:
A,B,C,S
STANOARDIZATION OF MILITARY AND ASSOCIATED TERMINOLOGY
Reference( s):
See Enclosure 0 for References
1. Purpose. Establish policy and implement procedures for the standardization of Oepartment of Defense (OOD) terminology.

2. Superseded/Cancellation. CJCSI 5705.01E, 15 August 2016, is hereby superseded.

3. Applicability. This instruction applies to the Office of the Secretary of Defense (OSD) in accordance with reference a; the Chairman of the Joint Chiefs of Staff (CJCS); the Services; combatant commands (CCMOs); OOD agencies;
and the National Guard Bureau (NGB).

4. Policy. In accordance with reference a, DOO policy on terminology is to improve communications and mutual understanding within DOD, with other federal agencies, and between the U.S. and its international partners through standardization of military and associated terminology.

5. Oefinitions. None.

## 6. Responsibilit.Ies.

a. In accordance with reference a, CJCS is the primary office responsible for the development of the DOD Dictionary of Military and Associated *Terms* (also known in its shortened form as the OOD Dictionary), reference b. In accordance with CJCS Memorandum of Policy 59 and 109,
"Standardization of Military *Terminology,* (references c and d), the Director for Joint Force DevelopmentjJoint Staff, J-7 (Director, J -7), is responsible for the
000 Terminology Program a,nd reference b.

## Unclassified

b. The Director, J-7, on beha1f of the CJCS, provides generaljflag officer
.

oversight of the DOD Terminology Program. This program includes U.S
participation in the North Atlantic Treaty Organization (NATO) Terminology Programme and other terminology forums. The Director, J ,- delegates these responsibilities to the Deputy Oirector, Joint Education and Doctrine
.

DDjJED J-7 )
(
c. DD j JED, sha11:
(1) Oversee the development and management of the DOD
Terminology Program that includes the DOD Dictionary, the Terminology Repository for DOD (OSD and CJCS) issuances (a1so known in its shortened form as the Terminology Repository), and involvement in the functiona1 issues that impact joint doctrine.

(2) Serve as the DOD planner for terminology issues.
(3) Appoint and supervise the DOD Terminologist.
d. The DOD Terminologist sha11:
(1) Staff terminology actions in accordance with references e through g. This includes staffing actions to Joint Staff J-7 joint doctrine planners j strategists (collectively known as joint terminologists), Services and NGB joint doctrine planners, and other terminology points of contact (e.g. OSD, JS directorates, CCMDs, and combat support agencies [CSAs]) as required to align terminology across the joint doctrine hierarchy.

(2) Create terminology forums, processes, policies, criteria, and procedures concerning the standardization of DOD military (or support of other DOD or United States Government) terminology efforts and frameworks as needed.

(3) Develop and recommend policies, criteria, and procedures concerning the inclusion of terminology in the DO D Dictionary and the Terminology Repository as may be directed by the Secretary of Defense, the Deputy Secretary of Defense, or the CJCS.

(4) Manage the DOD office of record for terminology as directed, including oversight of the Joint Terminology Master Database automated information storage and retrieva1 system database, the Terminology RepositQry, and the DOD Dictionary.

(5) Ensure the DOD Dictionary and other doctrine and information documents are updated at least quarterly to incorporate changes that have been approved in accordance with reference a and this instruction.

(6) Serve as head of delegation in NATO terminology conferences and represent DOD at other terminology-related forums and events unless otherwise delegated to a designated representative.

(7) Chair terminology working groups and other terminology events as directed unless otherwise delegated to a designated representative.

(8) Staff, consolidate, and adjudicate terminology inputs from OSD, Joint Staff, CCMDs, Services, NGB, and other DOD components when appropriate.

(9) Manage Joint Staff J-7 joint doctrine planners/strategists regarding joint publication (JP) or NATO terminology responsibilities to include accuracy of JP glossaries per the DOD Dictionary and references f and g. Also, provide assistance in their support to lead agents, Joint Staff doctrine sponsors or others in the proper use of terminology in JPs and policy documents under revision or development, especia11y when proposing a new or modified term and definition.

(10) Provide guidance to OSD (principal staff assistants), the Joint Staff (directorates), CCMDs, Services, the NGB, and other DOD components to set up supporting terminology processes and roles, and other assistance as needed.

(11) Provide terminology proposals as required.

12) Manage oversight of OSD and Joint Staff terminology requests
(
.y that modify the DOD Dictiona e. Services and NGB shall:
(1) Designate a single point of contact to coordinate with Service or NGB on joint doctrine terminology issues and participate in joint doctrine terminology-related events as required in accordance with their established policy and this instruction.

(2) Develop, coordinate, and report terminology positions for their respective organizations as required in accordance with their established policy.

(3) Submit terminology proposals in accordance with organizational policy, this instruction, and references e through g.

f. Tenninology personnel selected to coordinate on joint doctrine from OSD, the Joint Staff, CCMDs, DOD CSAs, and any other DOD component shall:
(1) Coordinate on terminology issues and participate in tenninology events as required.

(2) Develop, coordinate, and report tenninology positions for their respective command, agency, unit, or component as required.

(3) Submit terminology proposals in accordance with this instruction.

7. Summary of Changes. This revision captures the following changes:
, itary and Associated *Terms"*
a. Renames JP 1-02, "DOD Dictionary o! Mi
1-02
removing the JP z,S'
as the "DOD Dictionary o! Milita.ry and Associated Te
.

from the title b. Articulates procedures and provides clarity to the Terminology Repository.

c. Distinguishes between doctrine and policy terrns and defmitions.
es of the DOD
d. Clarifies roles, responsibilities, procedures and ru
.
Terminology program
8. Releasability. This directive is approved for public release; distribution is unlimited. DOD components, other Federal departments and agencies, and the public, may obtain copies of this directive through the internet from the CJCS
Directives Electronic Library at http://www.dtic.mil/cjcs_directives. The DOD
Dictionary and the Tenninology Repository are accessible through the Joint Electronic Library at http://www.dtic.mil/doctrine/ dod_dictionary /index.html.

9. Effective Date. This instruction is effective upon signature.

For the Chairrnan of the Joint Chiefs of Staff:
z{~
VADM, USN
Director, Joint Force Development

## Enclosures

A - Standardization of Military and Associated Terminology
B - Terminology Coordination Procedures
C - Definition Writing Guide
D - References
E - Glossary

## Distribution

:
C plus the following
B
Distribution A

Copies
........ .. ...2
Chairman Military Communications-Electronics Board
2
........
NATO
Liaison Office U.S. Representative to Military Committee
2
U.S. National Military Representative to Allied Command Operations ........
..... ........2
U.S. Liaison Officer to Allied Command Transformation ........
2
........
President National Defense l!niversity
2
........
Commandant Joint Forces Staff College
........2
National Military Command Center Site R ........
........2
........
Inter-American Defense Board
Director
........2
.......
Military Cooperation Committee
U.S. Section
Chairman

Office of the Secretary of Defense (Washington Headquarters Services
........2
) ........
Directives Division

"Office of Primary Responsibility for the subject directive has chosen electronic distribution to the above organizations via E-mail. The Joint Staff Information Management Division has responsibility for publishing the subject directive to the SIPRNET and NIPRNET Joint Electronic Library Websites."
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## Table Of Contents Of Contents A Standardization Of Military And Associated Terminology...A-1 A Standardization Of Military And Associated Terminology ... A-1

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Methods to Manage DOD Dictionary Terms and Definitions........ A-2
NATO Terms arid Debiis.
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Purpose ........ ........ ........ A-1
Organization ....... ..... ... ........ ........ ........ ........ A-1 Guidelines ........ ........ ....... ........ ........ ........ A-1
Methods to Manage DOD Dictionary Terms and Definitions ........ ....... A-2
NATO Terms and Definitions ........ .... ........ A-3

## B Terminology Coordination Procedures ......Cccvivviiiieenenannenn. B-1 B Terminology Coordination Procedures ........ B-1

|                      |                    |                    | Proposed                                               | Joint          | Publication                    | Termisand.                     | DefiftitIonNs      | ..c.swssssmavsnsosanves    | wssass    | B-1    |
|----------------------|--------------------|--------------------|--------------------------------------------------------|----------------|--------------------------------|--------------------------------|--------------------|----------------------------|-----------|--------|
| Directed             | Secretary          | of                 | Defense,                                               | Deputy         | Secretary                      | of                             | Defense,           | or                         | CJCS      | Terms  |
| and                  | Definitions        | via                | Specific                                               | Memorandum     | cccicveevnivisnioniosciorneses | B-1                            |                    |                            |           |        |
| Proposed             | Issuance           | DOD                | Dictionary                                             | Terms          | and                            | Definitions                    | B-1                |                            |           |        |
| Terminology          | Proposed           | from               | NATO c.ccouiiiiriiiiniiitiiieiiieieeeereeeaeaeeeneaean | B-4            |                                |                                |                    |                            |           |        |
| Procedures           | for                | Proposed           | NATO                                                   | Terms          | and                            | Definitions cccoeveiuiinennnns | B-4                |                            |           |        |
| Proposed             | Joint              | Publication        | Terms                                                  | and            | Definitions                    | .                              | .                  |                            | B         | -      |
| Directed             | Secretary          | of                 | Defense,                                               | Deputy         | Secretary                      | of                             | Defense,           | or                         | CJCS      | Terms  |
| and                  | Definitions        | via                | Specific                                               | Memorandum     |                                | .                              |                    | .                          | ...       | .      |
| Proposed             | Issuance           | DOD                | Dictionary                                             | Terms          | and                            | Definitions                    | .                  |                            | .         | .      |
| Terminology          | Proposed           | from               | NATO                                                   |                | ..                             | ...                            | .                  | .                          | .         | .      |
| Procedures           | for                | Proposed           | NATO                                                   | Terms          | and                            | Definitions                    |                    |                            |           | .      |
| C                    | BEFINITION"WRITING | GUIDE              | /s                                                     | b              | amsiid                         | s                              | ki                 | s                          | s         | s      |
| C DEFINITION WRITING | GUIDE              |                    |                                                        | ...            |                                |                                | C-1                |                            |           |        |
| (63                  | 5103               | g                  | E-18                                                   | 10)            | ol                             | 1S3                            | 9                  | 6 1                        | S0P       | C-1    |
| Dehnihen             | "Writifig          | Gideq              | v                                                      | sk             | C-1                            |                                |                    |                            |           |        |
| Criteria             | for                | Terms              | ..                                                     |                | ..                             |                                | .                  |                            | ...       |        |
| Definition           | Writing            | Guide              |                                                        |                |                                |                                | .                  |                            | ...       |        |
| D                    | REFERENCES         | ...                | ittt                                                   | ee             | et                             | ae                             | e                  | esae                       | et        | e      |
| D                    |                    |                    |                                                        |                |                                |                                |                    |                            |           |        |
| REFERENCES           | .                  |                    |                                                        |                |                                |                                | .                  |                            | .         |        |
| E                    | GLAISSARY          | ciuimmmanmomisises | s                                                      | s              | e                              | s                              | s                  | i                          | et        | i      |
| E GLOSSARY           |                    |                    |                                                        |                |                                |                                |                    |                            |           |        |
| .                    | ..                 | .                  | .                                                      | .              | ...                            | .                              | ..                 | .                          | .         | .      |
| Shortened            | Word               | Forms              | (e.g.                                                  | Abbreviations, | Acronyms,                      | and                            | Initialisms)...E-1 |                            |           |        |
| Criteria.            | for                | Shortennet]        | WO                                                     | TTODIIIR       | ewesessssmsmmmesmsamm          | s                              | s                  | s                          | s         | s      |
| Shortened            | Word               | Forms              | (e.g.                                                  | Abbreviations, | Acronyms,                      | and                            | Initia1isms)       | ...                        | E-1       |        |
| Criteria             | for                | Shortened          | Word                                                   | Forms          |                                | .                              |                    | .                          |           | E-1    |

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## Enclosure A Stanoardization Of Military Ano Associateo Terminology

1. Purpose. Establish methods, guidelines, and procedures to coordinate, standardize, and disseminate OOD military and associated terminology, applicable to policy, strategy, doctrine, and plan writers, for the DOO
Terminology Program.

2. Organization. The terminology community consists of terminologists from the Joint Staff (Joint Staff J-7 joint doctrine planners/strategists that are collectively known as joint terminologists and joint directorate assigned personnel, as identified), Services, and NGB, and points of contact from OSO, CCMOs, OOD CSAs, and other DOO components.

3. Guidelines. Joint doctrine terms form the foundation for military guidance and serve to clearly articu1ate U.S. policy, strategy, and doctrine to facilitate the effective application of U.S. military power. Through years of development, the DO 0 Oictionary reflected foundational doctrinal terms as wel1 as some policy terms that may fill gaps in joint doctrine until adopted as extant practice. In addition to the 000 Oictionary, the Terminology Repository contains policy terms and definitions from other DOD sources. A wellmaintained collection of doctrjne and policy terms will assist doctrine writers, policy developers, strategists and planners in the pursuit of better com.munication and standardization within the department.

a. For inclusion in either the OOD Dictionary or the Terminoiogy Repository, terms and definitions must be unclassified and marked as such if in controlled (e.g., FOUO) or classified documents, or restricted systems. For controlled unclassified information (CUI) and classified documents, they shall include the following caveat at the bottom of the cover page; "The Glossary in this (JP or Issuance [choose one]) is UNCLASSIFIEO." Components are responsible for the proper marking and classification of terms and definitions prior to submission for consideration by the DOD Terminologist.

b. Glossary sections should contain terms and definitions that follow guidelines in this instruction. Terms tha:t are a duplicate to those contained in the DOD Dictionary or Terminology Repository are discouraged but, if required, should be staffed as an additional definition to the existing term. For OOD
issuance glossary caveats, see Department of Defense Instruction (0001)
5025.01 Issuances Template (reference h) wmch requires uniformity through the use of "Unless otherwise referenced, terms and definitions are sourced to tms document only.n Issuances with terms and their definitions embedded only within the content of issuance text (not listed in a glossary section) will not be reflected in the Tenninology Repository. Abbreviation, acronym, and initialism (also known as shortened word fonns) sections will follow the appropriate document guidelines.

c. Unclassified issuances with multiple volumes should create one glossary for all common terms and definitions of that set contained within Volume 1 of the issuance. Only terms and definitions unique to individual volumes should be contained in volume specific glossaries.

d. New and existing terms will be vetted by the author for existence in the DOD Dictionary and the Terminology Repository through the process outlined in Enclosure B. DOD documents should use approved, widely recognized, and accepted terminology already in existence. Authors should first reference the DOD Dictionary and then the Terminology Repository, to preclude creating alternate and unique DOD definitions unnecessarily.

e. Terms in glossaries should be properly sourced to the base document or referenced to the document of origination. For JPs, see reference g for annotation guidance. For issuances, when tenns appear in other document glossaries (e.g., DOD Dictionary or Tenninology Repository), definitions should reference the source documen t as detailed below.

(1) When the source is the DOD Dictionary it should read as
"Defined in DOD Dictiona.ry" without the definition. Alternatively, the definition can be listed but must be verbatim.

(2) When the source is the Tenninology Repository, the base issuance shown in the Terminology Repository should be listed as the source and not the repository itself. For example, if the author wants to use the definition already included in the repository for 'date of separation' sourced to, for example DODI 1315.18, the entry can read one of two ways:
(a) The definition can be repeated verbatim, followed by a reference to the source document, "DODI 1315.18."
(b) The definition does not have to be repeated and would be shown as "date of separation. As defined in DODI 1315.18."
4. Methods to Manage DOD Dictionary Terms and Definitions. DOD
tenninology additions, modifications, revalidations, or deletions will be processed using procedures established in reference a as well as Enclosure B of this instruction.

a. Terminology Changes to the DOD Dictionary. Additions, modifications, revalidations, or deletions of terminology for the DOD Dictionary must be approved using one of the following five methods:
(1) DOD Terminology Proposed from JPs. Establishing new terminology, or modifying or deleting existing terminology in the DOD
Dictionary from approved JPs is the preferred methQd since a JP provides a doctrinal basis for the proposed terminology.

(2) DOD Terminoiogy Directed by the Secretary of Defense, the Deputy Secretary of Defense, or CJCS via Specific Memorandum. Terminology proposals shal1 be approved for inclusion in the DOD Dictionary when so directed by the Secretary of Defense, the Deputy Secretary of Defense, or CJCS
via Specific Memorandum. Terms and definitions may be adopted by a component issuance or JP as the new source upon their revision or the term's revalidation.

(3) DOD Terminology Proposed From DOD (OSD / CJCS) Issuances.

The proponents for these sources sha11 identify each term and definition in its glossary being proposed for inclusion in the DOD Dictionary and coordinate them with the DOD Terminologist during developmentj revision of the source document. Terms and definitions may be adopted by a JP as the new source upon the JP's revision or term's revalidation.

Allied i
4) Terminology Proposed from NATO. 'Terminology
(
ns and Dejinitions (English Administrative Publication-6, NATO Glossary o!Te and *French),* (reference i) and "NATOTerm" the official NATO Terminology Database may be proposed for inclusion in tbe DOD Dictionary with the
.

appropriate DOD issuance or JP as the source document
(5) Administrative changesjupdates by the DOD Terminologist.

b. Resolution of DOD Dictionary Terminology issues. Per reference a, CJCS will resolve DOD terminology issues. Resolution of terminology issues will be accomplished using the procedures in reference e. lssues with OSD-
nominated or sourced terms shall be referred to DA ODCMO [tbe Director of Administration, Office of the Deputy Chief Management Officer of the Department of Defense], through the OSD terminology point of contact in accordance with reference a.

c. Terms and defmitions from Joint Doctrine Notes or other documents not mentioned in this instruction will not be considered for inclusion in the DO D Dictionary or Terminology Repository.

5. NATO Terms and Definitions. The 000 Terminologist, or J-7-designated U.S. representative, will serve as head of delegation at NATO terminology meetings, present the U.S. position on NATO terminology, and attend terminology forums or events. As required, the OSD Terminology point of contact, Joint, Service and NGB terminologists will provide recommended U.S.

positions for consideration to J-7.

## Enclosure 8 Terminology Coordination Procedures

Coordination procedures for DOD terminology changes will fol10w one of five methods. The first four modify the 000 Dictionary and Terminology Repository (both found at the DOD Terminology Program web page http://www.dtic.mil/doctrine/dod_dictionary/index.html) and the last to modify NATO terminology. Proposed terms and definitions must comply with the criteria in reference a and Enclosure C of this instruction. All terms and definitions for inclusion in the DOD Dictionary or the Terminology Repository must be unclassified and marked as such if in controlled (e.g., FOUO) or classified glossaries in accordance with sub para 3.a in Enclosure A. Adhering to these procedures will help ensure the harmonization of DOD terminology within the DOD Terminology Program.

1. Proposed JP Terms and Defi.nitions. This is the preferred method for inclusion of terms that are reflected in the DOD Dictionary since a JP provides a doctrinal basis for the proposed term.inology. Joint terminologists will: review and manage glossary development as part of the joint doctrine development process (reference e assure proper alignment of terminology placement and ;
usage within the JP hierarchYi and work with the Joint Staff doctrine sponsor who assures staffing with DOD components including OSD counterparts through the revision process to ensure al1 JP glossaries meet standards and
.

criteria in reference a and this instruction prior to the final approval of the JP
2. Directed Secretary of Defense, Deputy Secretary of Defense, or CJCS Terms and Definitions via Specific Memorandum. Terms and definitions proposed by OSD should be electronically submitted to the Director, Washington Headquarters Service (WHS), Attn: OSD Terminology Point of Contact for Standardization of Military and Associated Terminology. Joint Staff directorates/ components responding to tasking on OSD terms wil1 assure coordination with DOD Terminologist via JS J -7. Joint Staff directorates/ components initiating or responding to CJCS terms will provide response and/or coordinate with DOD Terminologist via JS J-7.

3. Proposed DOD *(OSD/CJCS)* Issuance Terms and Definitions. Procedures are divided into three phases: pre-coordination, coordination and approval.

For OSD terms, approved coordinated submissions should be electronically submitted via e-mail (whs.mc-alex.esd.mbx.dod-directives@mail.mil) to the Director, Washington Headquarters Service (WHS), Attn: OSD Terminology Point of Contact for Standardization of Military and Associated Terminology, for sub.mission and consideration in accordance with this instruction. The OSD
terminology point of contact will notify the proposing component once a decision has been made on the proposed submission. If issues arise, the OSD
terminology point of contact will notify the proposing component of the issue for col1aborative adjudication. For the Joint Staff, any Joint Directorate initiating or coordinating on such a term wil1 assure coordination with DOD
Terminologist via JS J -7.

a. Pre-coordination Phase. Authors should pre-coordinate annotated terms for the DOD Dictionary and revalidate existing terms sourced to the DOD
Dictionary via provisions in this instruction. Proposals for inclusion or revalidation should be pre-coordinated with the DOD Terminologist. In addition, al1 Joint Staff offlces of primary responsibility (OPRs) for an issuance will pre-coordinate their DOD Dictionary modification(s) with their OSD
counterpart prior to submission to the DOD Terminologist.

b. Coordination Phase. Terms and definitions should reside in a glossary section.

(1) For new *terms* or the modification/revalidation ofterms that are sourced to *the* DOD Dictionary, tbe following statement with selection must follow the term and definition in *the* glossary of the source document: "(Upon approval of this issuance, this *term* and definition is proposed for (addition to, modification of, revalidation in, or deletion from [choose appropriate action])
the DOD Dictionary)."
(2) Information pertaining to *terms* and definitions intended to update the DOD Dictionary shall be identified in either: the Department of Defense (DoD) Form 106, "DOD Issuances Program Coordination Records"
Purpose and Remarks Section and submitted with the issuance via DOD
issuances Portal system in accordance with DODI 5025.01; or JS Form 136,
"Joint Staff Action Processing Form" Executive Summary, to ensure OSD, Military Service, and relevant Joint Staff elements have an opportunity to review and comment on the proposed terms for appropriateness and potential inclusion in the DOD Dictionary. For OSD actions, the OSD terminology point of contact shall ensure that the Chairman, Joint Chiefs of Staff is selected as a primary coordinator on the coordination request. The JS recipient for this coordination shall provide a notification via email to the DOD Terminologist to expedite the review process and guarantee socialization. Proposed changes/revalidation of DOD Dictionary terms that are not coordinated with the Joint Staff will be deferred to the Terminology Repository. For CJCS
actions, the CJCS OPR for an issuance shall *ensure* that the JS J-7 is selected as a primary coordinator on the coordination request with additional notification via email to the DOD Terminologist to expedite the review process and guarantee socialization. CJCS proposed changes/revalidation of DOD
Dictionary terms that are not coordinated with OSD and the DOD
Terminologist will be deferred to the Terminology Repository. For OSD and CJCS terminology actions. any term and definition that fails to fol10w the criteria established in accordance with this instruction will be deferred to the Terminology Repository. CJCS OPRs will assure staffmg with OSD
counterparts per reference e.

(3) Terms and defmitions .included in issuances that already exist in the DOD Dictionary shall be referenced in accordance with subparagraph
3.e( 1) of Enclosure A. Terms and definitions included in the Terminology Repository shall be referenced in accordance with subparagraph 3.e(2) of Enclosure A.

(4) Terms and definitions shall be added, revalidated, modified, or deleted as a part of the issuance revision process. Any term identified to be removed from issuances will be subsequently removed from the DOD
Dictionary or Terminology Repository.

(5) Terms and definitions that exist in the Terminology Repository can on1y be modified or deleted by the identified source issuance or direction of the Secretary of Defense.

(6) All issuances should attempt to remove duplicative terms and resolve terms with multiple different definitions in the Terminology Repository.

c. Approval Phase. Once an issuance is signed, a1l unclassified terms and definitions (as well as terms and definitions in CUI) intended for inclusion in the DOD Dictionary will be incorporated and reflected at its next update without further coordination if in accorda.nce with the procedures and criteria of this instruction. All other unclassified terms and definitions (as well as terms and definitions in CUI) will be refiected in the Terminology Repository using the following procedures:
(1) Issuance OPR 0-6 or civilian equivalents verify that each term and definition is unclassified without additional controls and marked as such.

(2) For those terms identified in (1) above, issuance OPRs move or transfer correctly marked unclassified glossary terms and definitions that reside on the classified, restricted or limited system, to the unclassified and unrestricted j unlimi ted system.

(3) Issuance OPRs populate and trans.mit the gIossary content using the DOD Terminology Glossary Transmit Form found at http:j jwww.dtic.miljdoctrinejdod_mctionaryjindex.html with 0 -6 (or civilian equivalent) approval to the DOD Terminologist for inclusion in the Terminology Repository .

## 4. Terminoloe:V Proposed From Nato. Terminology In Allied Administrative ) Publication-6, Nato Glossary O[Terms And De.Finitions (English And French

and "NATOTerrn" the official NATO Terminology Database may be proposed for inclusion in the DOD Dictiona.ry with the appropriate DOD issuance or JP as the source document. Coordination of such terms must also follow the procedures detailed in para. 1 above for other JP terms.

## 5. Procedures For Proposed Nato Terms And Definitions

a. Prior to attending a terminology-related forum or event, the DOD
Terminologist or delegated representative will solicit input from the OSD Terminology point of contact, Joint Staff elements, and Service and NGB
terminologists when required for consideration in determining a U.S. position on a NATO term. The DOD Terminologist or delegated representative consolidates input, attempts to achieve consensus, then provides a U.S.

position memo to the NATO Terminology Office indicating the U.S. formal position on a given term.

b. Any DOD component or Federal department or agency may propose additions, modifications, or deletions to NATO terminology. Proposals will be submitted to the DOD Terminologist for submission to the NATO terminology coordinator.

c. The fundamental U.S. position on any NATO term should begin with the DOD Dictionary definition. Absent a DOD Dictionary definition, a defmition in the most recent edition of The Concise Ox!ord English Dictionary should be considered before agreeing to a NATO-unique defmition.

## Enclosure C Definition Writing Guide 1. Criteria For Terms And Definitions

The DOD Dictionary supplements common English-language dictionaries with standard terminology for military and associated use. A definition is a formal statement of the exact meaning of a term that clearly distinguishes it from other terms. A description, in contrast, is a narrative containing explanatory information about the term or its use, and is not constrained in format or content. Only definitions are included in the DOD Dictionary. Accordingly, the following criteria are used to determine the acceptability of terminology for inclusion in the DOD Dictionary and guidance for other terms in issuances:
a. The term in a standard, commonly accepted dictionary is inadequate for DOD use.

b. The term is not a standard dictionary definition with non-definitional text added. Example: capability - The ability to complete a task or execute a course of action under specified conditions and level of performance.

c. The term is not self-defining. Example: bomber aircraft - An aircraft that is capable of delivery bombs.

d. The term is not a policy term that competes or overrides a doctrinal term in the DOD Dictionary.

e. The proposed term follows established procedures in this issuance.

Verification must be provided that the DOD Terminologist approved; otherwise the term will only be refiected in the Terminology Repository.

f. Refiects extant DOD capabilities and practices.
g. Of general military or associated significance. Technical or highly specialized terms may be included if they can be defined in easily understood language and if their inclusion is of general military or associated significance.

h. Terms for weaponry are limited to generic weapon systems.
i. Are not to consist of or contain shortened word forms; e.g., abbreviations, acronyms, or initialisms.

j. Must be UNCLASSIFIED (including shortened word forms) and marked as such if in control1ed (e.g., FOUO) or classified documents.

k. Are not prowords, code words, brevity words, or NATO-only terms.
1. Are not Service-specific or functionality-specific unless they are commonly employed in U.S. joint force operations.

m. An approved joint term with similar definition does not exist.
n. Must be consistent with U.S. law, treaties, international agreements,
and executive orders.
o. Noun terms should be in singular form.
p. With few exceptions, should be general terms, not proper names.
q. Cross reference entries, i.e., 'also cal1ed' terms, wil1 not have a separate entry. Example: 'Universal Time' is also called 'ZULU time,' but no separate entry for 'ZULU time'.

r. Terms must appear and be used in the body of the document, not just in its glossary.

s. Proposed entries should be written as a definition and not as a description.

2. Definition Writing Guidance. The following guidance should be fol1owed when developing terms and definitions intended for inclusion in the DOD
Dictionary (example definitions are provided for instructional purposes only and are not intended to be authoritative):

## Step 1: Research

o Proposed term meets the "Criteria for Terms and Definitions" outlined in paragraph 1 of this enclosure.

## Step 2: Development Principles

o Clear -- Address the meaning of the term only. A definition should not contain doctrinal or procedural information, i.e., it should focus on describing
"what" a term means and not "how" or "why" the term is :used. Definitions should not address the term itself, e.g., "An overarching term ... "
o Concise -- 8e as brief as possible, including only information that makes the term unique. Limit the definition to one sentence whenever possible.

o Complete -- Include all information required to distinguish the term from those that are related or similar. This includes addressing an associated
.

if applicable
parent term

o Two-part defmitions -- Wherever possible use the two-part definition forrn:
theater of operations -- An operational area defined by the geographic combatant comrnander for the conduct or support of specific military operations.

The flrst part (operational area) specifies the relevant general type; the
...

second part (defmed by the geographic combatant commander
.

specifies the instance of the type that is being defined

## Step 3: Check For Errors

o Avoid multiple definitions -- Provide only one definition for the term you are o not use a series of numbered definitions for different meanings of .

defining the term. Although a different JP or issuance may define the terrn differently, a
.

single issuance should only have one definition o Incomplete -- Ensure the defmition is detai1ed enough to ru1e out objects that s.hould be excluded.

Wrong rifle -- A weapon incorporating a metal tube from which bullets are propel1ed by explosive force.

Right rifle -- A shoulder weapon with a spirally grooved bore from which bullets are propelled by explosive force.

o Over-restrictive -- Too detailed so that it excludes objects that shou1d be covered.

Wrong fighter -- A fast and rnaneuverable fIXed-wing aircraft with equipment and weapons which enable it to engage airborne targets in all weather conditions, day and night.

Right fighter -- A fast and maneuverable flXed-wing aircraft with equipment and weapons that enable it to engage airborne targets.

o Circular -- Repeats the term being defined as part of the definition or use it as a characteristic.

Wrong crisis response shipping -- Shipping employed to respond to a crisis.

Right crisis response shipping -- All shipping employed in support of military operations, including ships taken up from trade, chartered shipping and, when appropriate, national prepositioned ships.

o Negative -- States what is not covered rather than what is.

Wrong force protection -~ All measures and means, not including actions to defeat the enemy or protect against accidents, weather, or disease, to minimize the vulnerability of persannel, facilities, equipment and operations to any threat and in all situations, to preserve freedom of action and the operational effectiveness of the force.

Right force protection -- All measures and means to minimize the vulnerability of personnel, facilities, equipment and operations to any threat and in all situations, to preserve freedom of action and the operational effectiveness of the force.

o Hidden definitions -- Embedding the definition of one term inside that of another.

Wrong open-source intelligence -- The product resulting from the processing of publicly available information, as well as other unclassified information
, that has limited public distribution or access, concerning foreign nations or areas of actual or
hostile or potentially hostile forces or elements
.

poten tial operations Right intelligence -- The product resulting from the processing of information concerning foreign nations, hostile or potentially hostile forces or elements, or areas of actual or potential operations.

open-source intelligence - Intelligence derived from publicly available information, as well as other unclassified information that has limited public distribution or access.

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## Enclosure 0 References

a. DOOI 5025.12,11 Apri12017, "Standardization ofMilitary and
Associated Terminology"
b. CJCS, "000 Oictionary of Military and Associated Terms"
c. CJCS MOP 59, "Standardization of Military Terminology" d. CJCS MOP 109, "Standardization of Military Terminology"
e. CJCSI 5711.01 series, "Policy on Action Processing"
f. CJCSI 5120.02 series, "Joint Ooctrine Oevelopment System"
g. CJCSM 5120.01 series, "Joint Ooctrine Oevelopment Process"
h. DOD 5025.01, 1 August 2016, "000 Issuance Program"
i. Al1ied Administrative Publication-6, "NATO Glossary of Terms and
Oefmitions (English and French)"
j. 00015025.13,30 March 2017, "000 Plain Language Program"
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## Enclosure E Glossary 1. Shortened Word Fonns (Abbreviations, Acronyms, And Initialisms)

CCMD
CJCS
CJCSI
CSA CUI
DDjJED DOD DODI
JP
JS
NATO NGB
OSD
WHS
Combatant Command
Chainnan of the J oint Chiefs of Staff Chainnan of the Joint Chiefs of Staff Instruction
combat support agency
controlled unclassified information
Deputy Director, Joint Education and Doctrine Department of Defense Department of Defense Instruction
joint publication
Joint Staff
North Atlantic Treaty Organization
National Guard Bureau
Office of the Secretary of Defense
Washington Headquarters Service

## 2. Criteria For Shorted Word Forms.

The list below is not an exhaustive list of criteria for shortened word fonns but is provided as general guidance for organizations in their creation and management. Shortened word forms listed in reference b reflect those used in individual joint doctrine publications. Additional detail on shortened word form construction and guidance may be found in organizational standard operating procedures. Avoid overuse of acronyms, reference j.

a. Must be unclassified and marked as such if in controlled or classified
documents. This means a glossary has to be marked unclassified to
have the tenns and defmitions considered for inclusion on the DOD
Dictionary or Tenninology Repository.
b. Must be more than one letter.
c. Should avoid duplicating existing or combining shortened word fonns (to
create new fonns) and must only have one meaning within a single document.
d. Should generally use capitalletters.
e. Shortened fonns should only be created when needed and commonly
used. All tenns do no not need a shortened word fonn.
f. Establish acronyms in a document only when the tenn is used more
than once within the body.
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