Military Police

# Army Participation In Criminal Justice Information Systems, Federal Bureau Of Investigation

                     Headquarters
                     Department of the Army
                     Washington, DC
                     8 November 2005
UNCLASSIFIED

## Summary Of Change

AR 19027 Army Participation in Criminal Justice Information Systems, Federal Bureau of Investigation This major revision, dated 8 November 2005--

o Changes the name of the publication from Army Participation in National Crime
Information Center to Army Participation in Criminal Justice Information
Systems, Federal Bureau of Investigation.
o Assigns proponency to the Provost Marshal General (para 1-4). o Assigns the Director, U.S. Army Crime Records Center responsibility as the
Criminal Justice Information Systems Coordinator (para 1-4b).
o Assigns responsibility to the Assistant Chief of Staff, Installation
Management Agency and garrison commanders for processing requests for access and funding requirements (paras 1-4, 3-1, and 3-7).
o Establishes procedures for participation in the National Crime Information
Center (chap 3).
o Establishes procedures for Army law enforcement participation in the
Integrated Automated Fingerprint Identification System (para 3-7).
# Military Police Army Participation In Criminal Justice Information Systems, Federal Bureau Of Investigation

D u r i n g  m o b i l i z a t i o n ,  p r o c e d u r e s  i n  t h i s p u b l i c a t i o n  c a n  b e  m o d i f i e d  t o  s u p p o r t policy changes as necessary.

H i s t o r y .  T h i s  p u b l i c a t i o n  i s  a  m a j o r revision.

Proponent and exception authority.

The proponent of this regulation is the Provost Marshal General. The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. The proponent may delegate this approval authority, in writing, to a division chief within the proponent agency or its direct reporting unit or field operating agency, in the grade of colonel or the civilian equivalent. Activities may request a waiver to this regulation by providing justification that includes a full analysis of the expected benefits and must include formal review by the activity's senior legal officer. All waiver requests will be endorsed by the commander or senior leader of the requesting activity and forwarded through t h e i r  h i g h e r  h e a d q u a r t e r s  t o  t h e  p o l i c y proponent. Refer to AR 2530 for specific guidance.

S u m m a r y .  T h i s  p u b l i c a t i o n  e s t a b l i s h e s policies and procedures for participation in the Criminal Justice Information Systems, Federal Bureau of Investigation; the National Law Enforcement Telecommunications Systems; and State Criminal Justice Systems.

Army management control process.

This regulation contains management control provisions and identifies key management controls that must be evaluated.

Applicability. This regulation applies to t h e  A c t i v e  A r m y ,  t h e  A r m y  N a t i o n a l Guard of the United States, and the U.S. A r m y  R e s e r v e  u n l e s s  o t h e r w i s e  s t a t e d .

## S U P P L E M E N T A T I O N .  S U P P L E M E N T A T I O N  O F Contents (Listed By Paragraph And Page Number)

Chapter 1 General, page 1
Purpose - 11, page 1 References - 12, page 1 Explanation of abbreviations and terms - 13, page 1
Responsibilities - 14, page 1
Chapter 2 Policy, page 2
Authority - 21, page 2 Standards - 22, page 2
this regulation and establishment of command and local forms are prohibited witho u t  p r i o r  a p p r o v a l  f r o m  t h e  P r o v o s t M a r s h a l  G e n e r a l  ( D A P M - M P D - L E ) , 2 8 0 0  A r m y  P e n t a g o n ,  W a s h i n g t o n ,  D C 203102800.

Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recomm e n d e d  C h a n g e s  t o  P u b l i c a t i o n s  a n d Blank Forms) directly to the Provost Mars h a l  G e n e r a l  ( D A P M - M P D - L E ) ,  2 8 0 0 A r m y  P e n t a g o n ,  W a s h i n g t o n ,  D C 203102800.

Distribution. This publication is available in electronic media only and is intended for command levels C, D, and E for the Active Army, the Army National Guard of the United States, and the U.S. Army Reserve.

## ContentsContinued

Authorized access - 23, page 2

## Chapter 3 Procedures For Participation In National Crime Information Center, Page 3

Section I
Participation, page 3
Requesting an originating agency identifier - 31, page 3 Suspension or revocation - 32, page 5
Section II Records, page 5
Entry - 33, page 5 Modification - 34, page 7
Cancellation - 35, page 7 Validation - 36, page 7
Army participation in the Criminal Justice Information Systems - 37, page 7

## Appendixes

A.
References, page 8
B.
Management Control Checklist, page 8

## Figure List

Figure 31: Sample Originating Agency Identifier Request, page 4 Figure 32: Sample Originating Agency Identifier Holder Agreement, page 6

## Glossary

11. Purpose This regulation provides policies and procedures for Army participation in the Criminal Justice Information Systems (CJIS), National Crime Information Center (NCIC) of the Federal Bureau of Investigation (FBI). It supplements standards and procedures established in the NCIC operating manual and the National Law Enforcement Telecommunications Systems (NLETS) Operating Manual.

## 12. References Required And Related Publications And Prescribed And Referenced Forms Are Listed In Appendix A. 13. Explanation Of Abbreviations And Terms Abbreviations And Special Terms Used In This Regulation Are Explained In The Glossary.

14. Responsibilities a. The Provost Marshal General (PMG) will (1) Establish policy and procedures for the Army's participation in CJIS, NCIC, NLETS, and Army access to state law enforcement and criminal justice agency information consistent with applicable State and Federal law.

(2) Prepare and execute the Department of the Army's agreement to use the services of NLETS and participate in CJIS.

b. The Director, U.S. Army Crime Records Center will (1) Coordinate the installation provost marshal's or Director, Emergency Services' participation in CJIS and NCIC
and resolve operational issues concerning the Department of the Army's participation in CJIS and NLETS.

(2) Establish for the commander, U.S. Army Criminal Investigation Command, internal NCIC operating policies based on rules and operating policies of the NCIC Advisory Policy Board and State control terminal agencies.

(3) Appoint a Federal service coordinator to represent the PMG at working group meetings for CJIS and NLETS. (4) Enter into a user agreement with CJIS and, where applicable, State criminal justice agencies concerning the Army's adherence to all CJIS operating policies and regulations.

c. The Director, Installation Management Agency will (1) Forward requests for participation that meet the criteria of this regulation to Director, U.S. Army Crime Records Center (CICRXA), 6060 6th Street, Fort Belvoir, VA 22060.

(2) Ensure that installation provost marshals enter into State User Agreements for access to State Law Enforcement Telecommunications Systems and agencies.

d. The Commanding General, U.S. Army Materiel Command will (1) Forward requests for participation that meet the criteria of this regulation to Director, U.S. Army Crime Records Center (CICRXA), 6060 6th Street, Fort Belvoir, VA 22060.

(2) Ensure that installation provost marshals enter into State User Agreements for access to State Law Enforcement Telecommunications Systems and agencies.

e. The Commanding General, U.S. Army Medical Command will (1) Forward requests for participation that meet the criteria of this regulation to Director, U.S. Army Crime Records Center (CICRXA), 6060 6th Street, Fort Belvoir, VA 22060.

(2) Ensure that installation provost marshals enter into State User Agreements for access to State Law Enforcement Telecommunications Systems and agencies.

f. The Director, U.S. Army Criminal Investigation Laboratory will (1) Provide guidance which identifies live scan electronic fingerprint equipment that is compatible with the FBI
Electronic Fingerprint Transmission Specification Standard, the American National Standards Institute/National Institute of Standards and Technology, the National Law Enforcement Standard for Finger/Palm Prints, and the U.S. Army Criminal Investigation Laboratory's Automated Fingerprint Identification System.

(2) Provide guidance which identifies live scan electronic palm print equipment that is compatible with the American National Standards Institute/National Institute of Standards and Technology, the National Law Enforcement Standard for Finger/Palm Prints, and the U.S. Army Criminal Investigation Laboratory's Automated Fingerprint Identification System.

(3) Oversee all Army Integrated Automated Fingerprint Identification System transactions involving latent finger or palm prints.

(4) Coordinate Army law enforcement activities with the FBI concerning special latent cognizant file systems in the Integrated Automated Fingerprint Identification System.

(5) Enter into a user agreement with CJIS concerning the Army's adherence to all CJIS operating policies and regulations involving latent print transactions and special latent cognizant files.

g. The installation provost marshal or Director, Emergency Services will
(1) Ensure that funding requirements for equipment, software, and maintenance are submitted through the appropriate resource channels.

(2) Ensure that all transactions are in compliance with this regulation, the operating policies of the NCIC, and State control terminal agencies.

(3) Ensure that terminals are staffed 24 hours a day. (4) Ensure that terminal operators successfully complete required training on the NCIC and State systems. (5) Appoint a terminal coordinator in writing, identifying their duties and responsibilities. (6) Conduct NCIC inquiries for U.S. Army Criminal Investigation Command special agents in support of criminal investigations or related inquiries.

(7) Be responsive to the Federal Service Coordinator and State control terminal agencies on operating the NCIC and State Law Enforcement Telecommunications Systems, and access and dissemination of criminal information.

h. The installation provost marshal terminal coordinator will (1) Ensure the accuracy of entries and records validation records. (2) Respond to inquiries. (3) Maintain physical security of the terminal. i. The terminal coordinator, U.S. Army Deserter Information Point, will (1) Ensure NCIC entries concerning U.S. Army deserters. (2) Ensure NCIC terminal operations at the Personnel Control Facility, Fort Knox, KY. (3) Conduct criminal history record checks for identifying and verifying Army deserters, parole violators, and escaped prisoners.

(4) Keep up NCIC records of parole violators and escaped military prisoners.

## Chapter 2 Policy

21. Authority The authority for Army law enforcement agencies to access CJIS, NCIC, and NLETS is based on this regulation, user agreements between the installation law enforcement activity and the respective State control terminal agencies, and issuance of an originating agency identifier. All transactions must be according to the standards of this regulation, the NCIC operating manual, State user manuals, and State user agreements. In instances where there may be a conflict in standards, the strictest policy interpretation will apply.

22. Standards
The following standards must be followed in operating terminals:
a. The NCIC will use for limited authorized criminal justice purposes (i.e., stolen vehicle checks or wants and
warrants).
b. Dissemination of information will be based on an official need to know. c. Only trained and authorized personnel will operate terminals.
d. An Army agency queried over the NCIC must respond within 10 minutes. e. Required NCIC and State written documentation must be prepared and retained for audit by the NCIC or State
control terminal agencies.
f. Army law enforcement agencies will not use U.S. Department of Justice, Joint Automated Book System accounts
to directly interface with CJIS.
g. Only personnel in the Latent Print Division of the U.S. Army Criminal Investigation Laboratory may submit or
receive Integrated Automated Fingerprint Identification System transactions involving latent finger or palm prints.
23. Authorized access a. The NCIC terminal operators, in the performance of their official duties, are authorized access to files maintained in the NCIC.

b. Participation in other Federal, State, and local police information systems is authorized.

## Chapter 3 Procedures For Participation In National Crime Information Center Section I Participation

31. Requesting an originating agency identifier a. To be considered for participation and assignment of an originating agency identifier, an activity must meet the standards of the NCIC and the State control terminal agencies.

b. Requests for participation are initiated by the provost marshal or Director, Emergency Services and submitted to the garrison commander. Requests are then forwarded through the regional Installation Management Office or commander, U.S. Army Materiel Command or U.S. Army Medical Command. The regional Installation Management Office will forward its requests to the Headquarters, Department of the Army, Installation Management Agency and to the Director, U.S. Army Crime Records Center for a decision. The U.S. Army Materiel Command and U.S. Army Medical Command commanders will forward their request to the Director, U.S. Army Crime Records Center for a decision. The Director, U.S. Army Crime Records Center will disapprove requests that do not meet the criteria of this regulation, the NCIC, or State eligibility requirements (see figure 31 for an example of a request for an originating agency identifier).

32. Suspension or revocation a. The NCIC and State control terminal agencies have the authority to suspend or revoke an Army terminal's access to files when operating policies are not correctly followed.

b. Notification of serious violations, suspension, or revocation from the use of NCIC and State terminals and NCIC
files will be immediately reported directly to the Director, U.S. Army Crime Records Center, Federal Service Coordinator by the most expeditious means. The Federal Service Coordinator will review the circumstances and effect immediate coordination to resolve issues.

c. When notified of a serious violation, the installation provost marshal or Director, Emergency Services will take corrective action required by the NCIC or State control terminal agencies.

## Section Ii Records

33. Entry a. Entry messages place a new record in the NCIC using the originating agency identifier assigned to the agency.

Procedures for entering a new record are explained in each file of the NCIC operating manual.

(1) The provost marshals within the continental United States, Alaska, and Hawaii will enter stolen or missing U.S.

Government property valued at $500 or more and having a unique manufacturer assigned serial number. All U.S. Government or privately owned weapons reported lost, stolen, or recovered will be entered into the NCIC gun file, regardless of value.

(2) The Director, U.S. Army Crime Records Center enters stolen property and gun reports for provost marshal or Director, Emergency Services offices in overseas areas.

b. Law enforcement activities not located on an Army installation or having access to a terminal may enter into a written agreement with an installation provost marshal or Director, Emergency Services to have the installation provost marshal office enter records and act as the originating agency identifier holder (see fig 32 for an example of an originating agency identifier holder agreement).

34. Modification Modification messages are used to add, delete, or change a portion of data that is part of the NCIC entry. An entering agency may modify a record while it is in an active status following file procedures in the NCIC operating manual.

35. Cancellation Cancellation of an NCIC entry removes the entire record from the NCIC. A record must be canceled by the entering originating agency identifier when it is determined to be invalid.

36. Validation The NCIC periodically prepares a listing of records on file for validation by system users. Each State control terminal agency and Federal Service Coordinator receives a letter explaining the records on the validation list, the order in which records are listed, and general procedures for validating the records. Army participants must validate their records and respond to the State control terminal agency. Failure to comply with validation procedures could result in the record being deleted or administrative action taken against the entering agency.

37. Army participation in the Criminal Justice Information Systems a. The FBI Criminal Justice Information Systems Division includes the NCIC, Uniform Crime Report, Fingerprint Identification that includes the Integrated Automated Fingerprint Identification System (IAFIS), and the National IncidentBased Reporting System.

b. The provost marshal or Director, Emergency Services procedures for submitting data to the Uniform Crime Report, IAFIS, and National IncidentBased Reporting System are explained in AR 19045.

c. The purchase of IAFIS equipment must be coordinated and approved by the Installation Management Agency or the U.S. Army Materiel Command, the U.S. Army Medical Command, and the Director, U.S. Army Crime Records Center. This will ensure that all IAFIS devices are compatible and that the Director, U.S. Army Crime Records Center properly submits all fingerprint submissions to IAFIS and the criminal history file of the NCIC.

## Appendix A References Section I Required Publications

National Crime Information Center Operating Manual
(Cited in paras 11, 21, and 34. Obtained at the United States Government Printing Office, Purchase Division, Printing Procurement Department, Stop PPP, Room C817, Washington, DC 20401.)
National Law Enforcement Telecommunications Systems Operating Manual
(Cited in para 11. Obtained at the United States Government Printing Office, Purchase Division, Printing Procurement Department, Stop PPP, Room C817, Washington, DC 20401.)

## Section Ii Related Publications A Related Publication Is Merely A Source Of Additional Information. The User Does Not Have To Read It To Understand This Publication. Ar 1909 Absentee Deserter Apprehension Program And Surrender Of Military Personnel To Civilian Law Enforcement Agencies. Ar 19045 Law Enforcement Reporting. Ar 19047 The Army Corrections Systems. Section Iii Prescribed Forms This Section Contains No Entries. Section Iv Referenced Forms This Section Contains No Entries. Appendix B Management Control Checklist

B1. Function The function covered by this checklist is Army participation in Criminal Justice Information Systems, Federal Bureau of Investigation.

B2. Purpose The purpose of this checklist is to assist assessable unit managers and management control administrators in evaluating the key management controls outlined below. It is not intended to cover all controls.

B3. Instructions Answers must be based on the actual testing of key management controls (that is, document analysis, direct observation, sampling, simulation, other). Answers that indicate deficiencies must be explained and corrective action indicated in supporting documentation. These key management controls must be formally evaluated at least once every 5 years. Certification that this evaluation has been conducted must be accomplished on DA Form 112R (Management Control Evaluation Certification Statement).

B4. Test Questions
a. Are installation provost marshals or Director, Emergency Services appointing terminal coordinators? b. Are terminal coordinators ensuring that NCIC use is limited to authorized criminal justice purposes? c. Are only trained personnel allowed to operate terminals?
d. Are requests for participation initiated by the provost marshal or Director, Emergency Services and submitted to the garrison commander?

e. Are notification of serious violations, suspension, or revocation from the use of NCIC and State terminals and NCIC files immediately reported to the Director, U.S. Army Crime Records Center, Federal Service Coordinator by the most expeditious means?

f. Are all U.S. Government or privately owned weapons reported lost, stolen, or recovered entered into the NCIC
gun file, regardless of value?

## B5. Suppression There Is No Previous Edition Of This Checklist.

B6. Comments Help to make this a better tool for evaluating management controls. Submit comments to HQDA, Office of the Provost Marshal General (DAPMMPDLE), 2800 Army Pentagon, Washington, DC 203102800.

## Glossary Section I Abbreviations Afis Automated Fingerprint Identification System Cjis Criminal Justice Information Systems Cta Control Terminal Agency Fbi Federal Bureau Of Investigation Iafis Integrated Automated Fingerprint Identification System Ncic National Crime Information Center Nlets National Law Enforcement Telecommunications Systems Pmg Provost Marshal General Section Ii Terms

Control terminal agency A State criminal justice agency on the NCIC system providing statewide service to criminal justice users with respect to NCIC data.

Criminal history file Information collected by criminal justice agencies on individuals consisting of descriptions of an individual, notations of arrests, detentions, indictments on serious criminal charges, and any disposition. The term does not include identification information such as fingerprints.

## Live Scan An Electronic Finger And/Or Palm Print Capturing System. National Crime Information Center A Nationwide Computerized Information System Established As A Service To All Criminal Justices Agencies.

National Law Enforcement Telecommunications Systems Computer-controlled message switching network linking local, State, and Federal criminal justice agencies together for the purpose of information exchange.

## Originating Agency Identifier An Identifier Assigned By The Fbi To An Agency Meeting The Criteria For Participation In The Ncic.

User agreement A document describing operating policies and responsibilities between an installation provost marshal or Director, Emergency Services and a State control terminal agency.

## Section Iii Special Abbreviations And Terms This Section Contains No Entries. Usapd

# Electronic Publishing System Onecol Formatter Win32 Version 227

PIN:
               002211000
DATE:
               11- 8-05
TIME:
               11:38:44
PAGES SET:
               14

DATA FILE:
             C:\wincomp\r190-27.fil
DOCUMENT:
             AR 19027

SECURITY:
UNCLASSIFIED
DOC STATUS: REVISION