can just exclude the header row when you're doing the highlighting, but I suppose it would be useful if you realise you've accidentally highlighted the headers too). I've sorted by Paragraph, Text, and in Ascending Order here, and to be honest, that's what I always do. Click on OK , and look what you get: Here's our bibliography in order by author surname with just a highlight of the text and a few clicks -- much quicker and with far less risk of human error than doing it manually. Note: if your results come out a bit odd and have split your entries up into two halves, reverse your alphabetising by either hitting Control-Z or the Undo button, and check there aren't any pesky hard returns hiding out in the middle of paragraphs (the best way to do this is to click the Paragraph button , to the right of the A-Z button and look out for bent arrows signifying carriage returns). Get rid of those and alphabetise again to your heart's content! This is part of my series on how to avoid time-consuming "short cuts" and use Word in the right way to maximise your time and improve the look of your documents. If you have enjoyed this post and found it useful, please click on the "share" buttons below or tell your friends and colleagues about it! Thank you! Please note, these hints work with versions of Microsoft Word currently in use -- Word 2003, Word 2007 and