The Use of Colours with Filing The colour coding of files in by no means a revolutionary concept, businesses across the World have been using colours in one format or another to categorise their files for many years. In fact, a properly managed and structured colour coding system is probably the greatest cost saving feature that has ever been developed for filing and retrieval of records. The idea behind the use of colours in a filing system is to segment the total number of files in your system to smaller blocks or groups of colour. Because the eye recognises colours more quickly than text, the use of basic colours on your files makes it many times faster to find the file you are looking for. Similarly, if a file in the sequence contains a colour that does not match, it is automatically flagged as a misfile, and is thus many times faster to locate. Can you spot misfile in the below example? Each letter or digit from 0 to 9 in the system and each letter from A -- Z is assigned its own specific colour, some colours are used twice in the second half of the alphabet (but with lines). This practice of colouring, using specifically designated PMS colours for each digit or number build bands of colour in your filing system and consistency that will last for many years to come. The statistics have proven that if you save 30 minutes filing and retrieving files a day using