Utah Millard County Parcels LIR

Update information can be found within the layer’s attributes and in a table on the [Utah Parcel Data webpage] under LIR Parcels. In Spring of 2016, the Land Information Records work group, an informal committee organized by the Governor’s Office of Management and Budget’s State Planning Coordinator, produced recommendations for expanding the sharing of GIS-based parcel information. Participants in the LIR work group included representatives from county, regional, and state government, including the Utah Association of Counties (County Assessors and County Recorders), Wasatch Front Regional Council, Mountainland and Bear River AOGs, Utah League of Cities and Towns, UDOT, DNR, AGRC, the Division of Emergency Management, Blue Stakes, economic developers, and academic researchers. The LIR work group’s recommendations set the stage for voluntary sharing of additional objective/quantitative parcel GIS data, primarily around tax assessment-related information. Specifically the recommendations document establishes objectives, principles (including the role of local and state government), data content items, expected users, and a general process for data aggregation and publishing. An important realization made by the group was that ‘parcel data’ or ‘parcel record’ products have a different meaning to different users and data stewards. The LIR group focused, specifically, on defining a data sharing recommendation around a tax year parcel GIS data product, aligned with the finalization of the property tax roll by County Assessors on May 22nd of each year. The LIR recommendations do not impact the periodic sharing of basic parcel GIS data (boundary, ID, address) from the County Recorders to AGRC per 63F-1-506 (3.b.vi). Both the tax year parcel and the basic parcel GIS layers are designed for general purpose uses, and are not substitutes for researching and obtaining the most current, legal land records information on file in County records. This document, below, proposes a schedule, guidelines, and process for assembling county parcel and assessment data into an annual, statewide tax parcel GIS layer. gis.utah.gov/data/sgid-cadastre/ It is hoped that this new expanded parcel GIS layer will be put to immediate use supporting the best possible outcomes in public safety, economic development, transportation, planning, and the provision of public services. Another aim of the work group was to improve the usability of the data, through development of content guidelines and consistent metadata documentation, and the efficiency with which the data sharing is distributed. GIS Layer Boundary Geometry: GIS Format Data Files: Ideally, Tax Year Parcel data should be provided in a shapefile (please include the .shp, .shx, .dbf, .prj, and .xml component files) or file geodatabase format. An empty shapefile and file geodatabase schema are available for download at: At the request of a county, AGRC will provide technical assistance to counties to extract, transform, and load parcel and assessment information into the GIS layer format. Data Processing: Tax roll provided by the county has multiple records for each unique parcel record as many of the parcels have multiple uses. As a result many of the parcel records are duplicated. Geographic Coverage: Tax year parcel polygons should cover the area of each county for which assessment information is created and digital parcels are available. Full coverage may not be available yet for each county. The county may provide parcels that have been adjusted to remove gaps and overlaps for administrative tax purposes or parcels that retain these expected discrepancies that take their source from the legally described boundary or the process of digital conversion. The diversity of topological approaches will be noted in the metadata. One Tax Parcel Record Per Unique Tax Notice: Some counties produce an annual tax year parcel GIS layer with one parcel polygon per tax notice. In some cases, adjacent parcel polygons that compose a single taxed property must be merged into a single polygon. This is the goal for the statewide layer but may not be possible in all counties. AGRC will provide technical support to counties, where needed, to merge GIS parcel boundaries into the best format to match with the annual assessment information. Standard Coordinate System: Parcels will be loaded into Utah’s statewide coordinate system, Universal Transverse Mercator coordinates (NAD83, Zone 12 North). However, boundaries stored in other industry standard coordinate systems will be accepted if they are both defined within the data file(s) and documented in the metadata (see below). Descriptive Attributes: Database Field/Column Definitions: The table below indicates the field names and definitions for attributes requested for each Tax Parcel Polygon record. FIELD NAME FIELD TYPE LENGTH DESCRIPTION EXAMPLE SHAPE (expected) Geometry n/a The boundary of an individual parcel or merged parcels that corresponds with a single county tax notice ex. polygon boundary in UTM NAD83 Zone 12 N or other industry standard coordinates including state plane systems COUNTY_NAME Text 20 - County name including spaces ex. BOX ELDER COUNTY_ID (expected) Text 2 - County ID Number ex. Beaver = 1, Box Elder = 2, Cache = 3,..., Weber = 29 ASSESSOR_SRC (expected) Text 100 - Website URL, will be to County Assessor in most all cases ex. webercounty.org/assessor BOUNDARY_SRC (expected) Text 100 - Website URL, will be to County Recorder in most all cases ex. webercounty.org/recorder DISCLAIMER (added by State) Text 50 - Disclaimer URL ex. gis.utah.gov... CURRENT_ASOF (expected) Date - Parcels current as of date ex. 01/01/2016 PARCEL_ID (expected) Text 50 - County designated Unique ID number for individual parcels ex. 15034520070000 PARCEL_ADD (expected, where available) Text 100 - Parcel’s street address location. Usually the address at recordation ex. 810 S 900 E #304 (example for a condo) TAXEXEMPT_TYPE (expected) Text 100 - Primary category of granted tax exemption ex. None, Religious, Government, Agriculture, Conservation Easement, Other Open Space, Other TAX_DISTRICT (expected, where applicable) Text 10 - The coding the county uses to identify a unique combination of property tax levying entities ex. 17A TOTAL_MKT_VALUE (expected) Decimal - Total market value of parcel's land, structures, and other improvements as determined by the Assessor for the most current tax year ex. 332000 LAND _MKT_VALUE (expected) Decimal - The market value of the parcel's land as determined by the Assessor for the most current tax year ex. 80600 PARCEL_ACRES (expected) Decimal - Parcel size in acres ex. 20.360 PROP_CLASS (expected) Text 100 - Residential, Commercial, Industrial, Mixed, Agricultural, Vacant, Open Space, Other ex. Residential PRIMARY_RES (expected) Text 1 - Is the property a primary residence(s): Y'(es), 'N'(o), or 'U'(nknown) ex. Y HOUSING_CNT (expected, where applicable) Text 10 - Number of housing units, can be single number or range like '5-10' ex. 1 SUBDIV_NAME (optional) Text 100 - Subdivision name if applicable ex. Highland Manor Subdivision BLDG_SQFT (expected, where applicable) Integer - Square footage of primary bldg(s) ex. 2816 BLDG_SQFT_INFO (expected, where applicable) Text 100 - Note for how building square footage is counted by the County ex. Only finished above and below grade areas are counted. FLOORS_CNT (expected, where applicable) Decimal - Number of floors as reported in county records ex. 2 FLOORS_INFO (expected, where applicable) Text 100 - Note for how floors are counted by the County ex. Only above grade floors are counted BUILT_YR (expected, where applicable) Short - Estimated year of initial construction of primary buildings ex. 1968 EFFBUILT_YR (optional, where applicable) Short - The 'effective' year built' of primary buildings that factors in updates after construction ex. 1980 CONST_MATERIAL (optional, where applicable) Text 100 - Construction Material Types, Values for this field are expected to vary greatly by county ex. Wood Frame, Brick, etc Contact: Sean Fernandez, Cadastral Manager (email: sfernandez@utah.gov; office phone: 801-209-9359)