Sportsgrounds Tariffs

REGULATIONS 1.CANCELLATION OF BOOKING/REFUND OF HIRE CHARGE 1.1 Cancellations must be by written notice and submitted to the City's booking offices or online. 1.2 An administration fee equivalent to 10% of the tariff applicable to a booking will be levied for every transfer of a booking provided that written notice of intention to transfer is given on or before the 14th day prior to the date originally reserved and the facility being available on the new date requested. 1.3 If the booking is cancelled after the payment was received a 10% cancellation fee will be charged, based on the total amount due (excluding breakage deposit). 1.4 If a cancellation request is received less than 14 (fourteen) days before occupation, no refund of any money will be made. 1.5 Notwithstanding the abovementioned, should a booking be transferred or cancelled, the date of the original booking will be used to determine the amount of refund to which the Lessee is entitled. CONCESSIONS The Director : Recreation & Parks, Area Managers: Recreation and Parks or his or her nominee may grant individuals or organisations concessions as stipulated in Council's Concessions Policy. Applications are to be submitted via the booking office. 1.1 Rebates on Film Permits: If for Cape Town Marketing or Student Film, 100% rebate may be applied in consultation with Cape Town Film Permit Office. SPECIAL CONDITION The booking, for fund raising and commercial purposes, of resorts, coastal facilities, parks or sections thereof, where traditionally high volumes of communities make use of such facilities during season and public holidays, is not permitted. This prohibition is applicable particularly where such organisations, individuals or entities will exclude the general public from making use of the facilities and/or where an entrance fee is applicable. Events and activities formally supported by the City are not affected EVENTS "Event application may not be processed or allocated an Event Organiser reference number without venue confirmation letter by the venue owner. Events may only proceed upon receipt of events permit obtainable from Events Office. Conditions of hire for sportsfields as well as consideration of facility user priority are applicable upon consideration of events permit. In addition to a deposit being charged, the Event Organiser must sign a consent form which obliges the Event Organiser full responsibility and accountability for field damages caused by the event. Event Organiser is liable for cost of post event reinstatement where applicable. " No parking allowed on Green Point Common fields during events to preserve fields for high sporting demand Refundable deposit for events for 1 to 5 fields = 50% of hire fee. Deposit to increase by 20% per field in excess of 5 fields used. Commercial tariffs applicable to all revenue generating events Non commercial tariffs applicable to all non-revenue generating events. Preparation and dismantling shall form part of the letting period for events and shall be charged at 20% of the applicable tariff. The preparation and dismantling period shall not exceed 2 days. Where an excess of 2 days is required, written approval must be obtained from the Director Recreation & Parks prior to confirmation of the booking. To manage risk and user demand: Users are to ensure the facility suitability in terms of the expectation and scope of the intended event. Event confirmation will be assigned on final issue of event permit and not on reservation of the facility.