2025 Municipal Primary Election Mail Ballot Requests Department of State

FINAL UPDATE 09/29/2025. Final update was contingent upon counties completing data reconciliation. This dataset describes the current state of mail ballot requests for the 2025 Municipal Primary Election. It’s a snapshot in time of the current volume of ballot requests across the Commonwealth. The file contains all mail ballot requests except ballot applications that are declined as duplicate. This point-in-time transactional data is being published for informational purposes to provide detailed data pertaining to the processing of absentee and mail-in ballots by county election offices. This data is extracted once per day from the Statewide Uniform Registry of Electors (SURE system), and it reflects activity recorded by the counties in the SURE system at the time of the data extraction. Please note that county election offices will continue to process ballot applications (as applicable), record ballots, reconcile ballot data, and make corrections when necessary, and this will continue through, and even after, Election Day. Administrative practices for recording transactions in the system will vary by county. For example, some counties record individual transactions as they occur, while others record transactions in batches at specific intervals. These activities may result in substantial changes to a county's reported data from one day to the next. County practices also differ on when cancelled ballot data is entered into the database (i.e., before or after the election). Some counties do not enter cancelled ballot data entirely. Additional notes specific to this dataset: • Counties can enter cancellation codes without entering a ballot returned date. • Some cancellation codes are a result of administrative processes, meaning the ballot was never mailed to the voter before it was cancelled (e.g., there was an error when the label was printed). • Confidential and protected voters are not included in this file. • Counties can only enter one cancel code per ballot, even if there are multiple errors. Different counties may vary in what code they choose to use when this arises, or they may choose to use the catch-all category of 'CANC - OTHER'. • Counties may use ‘PEND’ codes as part of their notice and cure practice. These are usually converted to ‘CANC’ codes after the election. However, in situations where PEND codes remain after the election, these should be considered cancelled. • Columns and data codes included in this file have evolved over time. For example, for past elections (e.g., 2020), cancelled ballots were not included in the file. This may make it difficult to compare data from election to election. Type of data included in this file: This data includes all mail ballot applications processed by counties, which includes voters on the permanent mail-in and absentee ballot lists. Multiple rows in this data may correspond to the same voter if they submitted more than one application or had a cancelled ballot(s). A deidentified voter ID has been provided to allow data users to identify when rows correspond to the same voter. This ID is randomized and cannot be used to match to SURE, the Full Voter Export, previous iterations of the Statewide Mail Ballot File. All application types in this file are considered a type of mail ballot. Some of the applications are considered UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) or UMOVA (Uniform Military and Overseas Voters Act) ballots. These are listed below: • CRI - Civilian - Remote/Isolated • CVO - Civilian Overseas • F - Federal (Unregistered) • M - Military • MRI - Military - Remote/Isolated • V - Veteran • BV - Bedridden Veteran • BVRI - Bedridden Veteran - Remote/Isolated *We may not have all application types in the file for every election.