Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1696590970899.pdf (Vanuatu)
MINISTRY OF EDUCATION AND TRAINING ANNUAL REPORT 2015 Compiled & Produced by the Policy and Planning Unit MINISTRY OF EDUCATION AND TRAINING Table of Contents 1.

FORWARD FROM THE DIRECTOR GENERAL .......................................................................... 3 2.

CORPORATE STRUCTURE ....................................................................................................... 4 3.
CORPORATE OVERVIEW ....................................................................................................... 6 Vision ........................................................................................................................................... 6 Mission ......................................................................................................................................... 6 Objectives (Goal or Aims) ........................................................................................................ 6 Key Strategies, Activities, Accomplishment and Challenges/Issues, 2015 ....................... 6 4.
HUMAN RESOURCE MANAGEMENT .................................................................................. 14 MoET Workforce (PSC & TSC) as of Pay Period 1605 .......................................................... 14 MoET Staff Status under PSC as of 22/03/2016 .................................................................... 14 Payroll Summary for Pay Periods 1605 .................................................................................. 15 5.
KEY STATISTICAL SUMMARY ................................................................................................ 16 6.
EDUCATION SECTOR FINANCING ...................................................................................... 18 Budget Overview .................................................................................................................... 18 Recurrent Budget .................................................................................................................... 19 Payroll expenses .................................................................................................................. 20 Operational expenses ........................................................................................................ 22 Development Budget ............................................................................................................. 27 Active & Ongoing Projects ................................................................................................ 28 7.
OTHER ISSUES ........................................................................................................................ 30 Portfolio legislation .................................................................................................................. 30 Statutory Authorities and Non statutory Bodies .................................................................. 30 International Agreements or Commitments ....................................................................... 30 Complaints Mechanism ......................................................................................................... 31 8.
CONTACT OFFICER.............................................................................................................. 31 2015 Page 1 MINISTRY OF EDUCATION AND TRAINING Tables Table 1: Key Strategies, Activities, Accomplishments and Challenges ................................. 7 Table 2: Number of staff by Divisions and their status ............................................................ 14 Table 3: Payroll Summary ........................................................................................................... 15 Table 4: Total Budget Expenditure Summary for MoET: Recurrent & Development .......... 18 Table 5: Recurrent Budget Allocation & Actual Expenditure Incurred by MoET in 2015, by Programs & Activities .................................................................................................................. 20 Table 6: Payroll Expenditure Accounts ..................................................................................... 21 Table 7: 2015 Payroll Expenditure Summaries in 3 Groupings ............................................... 21 Table 8: Summary of Operational Budget Expenditure by 4 Groupings ............................. 22 Table 9: 2014 MoET Internal Virement Summary ..................................................................... 24 Table 10: Summaries of School Grant Payment to Schools, 2015 ........................................ 25 Table 11: School Grant Payment as per Tranches & Timing ................................................. 26 Table 12: Revenue Report as of 31st December 2015 ........................................................... 27 Table 13: Summary of Net Book Value for All MoET Assets .................................................... 27 Table 14: Donor funding spread across activities with the Ministry ...................................... 28 Table 15: Summary of projects by donor funding .................................................................. 29 Figures Figure 1: Amended Organizational Structure of 2014 ............................................................. 5 Figure 2: Percentage of Total workforce (PSC/TSC) .............................................................. 14 Figure 3: Staff Status (Percentage) ........................................................................................... 14 Figure 4: Payroll Summary for Pay Period 1605 ....................................................................... 15 Figure 5: 2015 emrolment & estimate population .................................................................. 16 Figure 6: 2015 GER vs NER in Primary (Yrs.
1-6)......................................................................... 16 Figure 7: Pupil to Classroom Ratio, 2015 .................................................................................. 16 Figure 8: Qualified and Certified Teacher ratio, 2015 ............................................................ 17 Figure 9: Transition rate Yr. 8 to Yr. 9, 2015 ............................................................................... 17 Figure 10: Transition rate to Yr. 11 and to Yr. 13, 2015 ............................................................ 17 Figure 11: MoET 2015 Budget vs. Actual................................................................................... 20 Figure 12: 2015 Recurrent Budget & Actual Expenditure by 5 different groupings ........... 23 2015 Page 2 MINISTRY OF EDUCATION AND TRAINING 1.
FORWARD FROM THE DIRECTOR GENERAL Dear Honorable Minister, I have the honor in submitting to you the 2015 Annual Report of the Ministry of Education.

This report has been prepared in accordance with the guidelines for the preparation of Annual Reports referred to in the Public Service Act and related documents issued by the Public Service Commission.

2015 has been a very challenging year for the Ministry.
The destruction on the school facilities (buildings, resources and equipment’s) left behind by TC Pam was felt heavily.

Many planned programs and activities at the national, provincial and at the school level were put on hold for lengthy periods.

At the national level a TC Pam committee was set up and all staff was mobilized to carry out assessments in the most damaged province, namely Tafea, Shefa and parts of Malampa and Penama.
Major alterations and postponement to the planned activities become a solution to the situation.

Much of the work done in 2015 was focused on the immediate rehabilitation of the schools.

The main development partners supporting the Ministry with its programs were Australia, New Zealand, France, Japan, China, UNESCO, Unicef, the European Union and the current inclusion being the ADB.

Bulk of their support comes in a form of budget support that goes towards specific activities.
With these remarks, may I take this opportunity to also thank the team of people who have worked tirelessly in realizing these changes and achievements that have taken place to date.

First of all to yourself as the Minister responsible, and the past Education Ministers for not only rendering me your full support, but in particular for the level of wisdom expended in navigating the changes, culminating in the successes we have experienced to date.
The political advisors made the most difference in working together as a strong team in terms of unconditional support.

The Directors, both Principals of VIT and VITE, the CEO of the VQA, the Secretary to the TSC, the PEO’s and all senior and junior staff that have all contributed in their very unique ways in realizing these positive changes.
Honorable Minister, as you are fully aware, the Ministry of Education is currently going through major changes and I strongly believe that as those changes unfold, they will be of significant benefit not only to the school children of Vanuatu but also to the youth and the adult population at large in the years to come.

Yours sincerely, Jesse Dick Joe Director General, Ministry of Education 2015 Page 3 MINISTRY OF EDUCATION AND TRAINING 2.
CORPORATE STRUCTURE The Public Service Commission (PSC) approved the Ministry of Education and Training (MoET) organization structure and the Job Description for the office of the Director General (i.e.

Corporate Services Unit), division of Administration and Finance, Policy and Planning and Education Services under the Ministry of Education, on the 19th of November 2009.

In addition to that, the PSC also approved the salary grade for each position as presented on the approved structures.
Until 2006, the MoE’s organizational structure had 5 Director Positions (Policy & Planning, Primary Education, Secondary Technical & Further Education, Administrative Services, and Vanuatu Institute of Education).

In 2007, a review of the MoE organization structure was made and the 5 Director positions were reduced to 2.

The 2 Directors were responsible for the 2 Divisions, (particularly the Division of Corporate Services and the Division of Education Services).
However, a later review to the structure in 2009 saw the inclusion of one more Director Position which brings the total directorate positions in the MoE structure to 3 (Director of Administration and Finance, Director of policy and planning and the Director of Education Services).
In 2014 another amendment was made in the organizational structure to gather for the new directorate position looking after all tertiary education outlets which includes a new function (TVET & Training) which previously was a fuction under the Ministry of Youth & Sports.

Find below is the copy of the approved 2014 MoET organizational structure.

The consultation and reviewing of the MoET structure is underway.
It is expected that the current review of the MoET structure will provide a better platform to ensure that, there are better alignment of the structure and the functions outlined in the revised Education legislations, to better address the current MoET policies and the MoET priorities, as outlined in the Education sector plans.

2015 Page 4 Figure 1: Amended Organizational Structure of 2014 MINISTRY OF EDUCATION AND TRAINING 2015 Page 5 MINISTRY OF EDUCATION AND TRAINING 3.
CORPORATE OVERVIEW Vision Our vision is for a caring education system which provides every young person with the lifelong skills, values, and confidence to be self-reliant and to contribute to the development of Vanuatu, and which works in partnership with all stakeholders to provide well-managed schools.
Mission Our mission is to provide student-centered education that is accessible, relevant, sustainable, responsive, and of good quality, to guarantee every young person:  Pre-school and basic education to year 10, including literacy, numeracy, life skills, and livelihood skills, respect for our history and culture, and respect for human rights;  Expanded opportunities for secondary, technical, tertiary and higher education;  Support for parents and communities to participate in and manage their schools;  A well-managed and accountable education system which focuses on building the human resources of Vanuatu, improving learning, living, and working opportunities, and enabling young people to contribute to the productive sectors in both rural and urban areas.
Values  Students and schools first  Transparency, fairness, equity, and respect  Professionalism and accountability, focused on results  Grounded in the best of Ni-Vanuatu culture and open to the knowledge of the world  A team/ family approach Objectives (Goal or Aims) The Ministry of Education has three major objectives:  To increase equitable access to education for all people at all levels of education in Vanuatu   Improve the quality of education Improve planning, fiscal and financial management Key Strategies, Activities, Accomplishment and Challenges/Issues, 2015 The Vanuatu Education Road Map (VERM) program that was largely supported by the pool partner funding begins in 2010 and ended in 2012 (as stipulated in the joint partnership agreement (JPA) and the initial Grant Funding Agreement (GFA)).
2013 was the transition period of which both the government through the ministry of education and the donor partners reflect on the challenges and achievements of VERM, and preparing to embark on new support program; the Vanuatu Education support program (VESP).

2015 Page 6 MINISTRY OF EDUCATION AND TRAINING These are three main goals and the five key strategies, governing the plans of the Ministry and the Vanuatu Education Support Program (VESP).
The five key strategies were identified through systematic reviews conducted by external partners in consultation with the Ministry of Education.

And these five strategies is said to be the focus of the Ministry of Educations planning and budgeting for the next five years (2013-2018) The table beneath highlights some of the key activities undertaken under each of these key strategies and the associated accomplishments.
The challenges/issues faced when executing the activities are also noted to ensure realible planning is made next time to minimize the impact of these identified issues.

Table 1: Key Strategies, Activities, Accomplishments and Challenges Goals/Objective Key Strategies Key Activities1 Key Accomplishments2 1.

Improve the quality of Education 1.

Train and support teachers to implement the new curriculum  Curriculum development (K- 13) Implementation of the Education Language Policy.
Significant achievements were made by the responsible staff of the CDU and the officers recruited by the VESP to enhance the development of Teachers support resources.

The following materials and resources are produced ready to be printed and be used in the next school academic year.
 Teacher Guide year 2 Science (Bislama)  Teacher Guide year 2 math (term 1-2) - Bislama  Teacher Guide year 1 (language and Communication (Bislama)  Teacher Guide Year 1 Living in Our Community) – Bislama  Grading of readers from Pearson Company to Challenges/Issues3  Unavailability of funds to support JSS and senior curriculum development  Work load and  timeframe vs man power restricted sites for access to research and to support the writers ( the management to request OGCIO for assistance in coming months) Yr1 level  Need more of Specific 1 Note that other smaller activities have been synchronize into these one activity for the purpose of these reporting 2 Note that these are some of the highlights of the activities implemented 3 Thw issues that have considerable impact on the implementation of the activity 2015 Page 7 MINISTRY OF EDUCATION AND TRAINING  Translation of Graded readers into Bislama  Translation of Graded readers and Vanua reader in Bislama to 46 languages of Vanuatu covering 85% of the population  Development of Baseline Test instruments in Bislama, French and English  Conduct Base line Test in Yr. 4 involving 10%  of the school population in this grade  Base line tests marked and data collected, stored for the next 3 years to use to see the impacts of the new curriculum.
 Graded Readers in Bislama are printed in NZ and shipped to Vanuatu  Translation to Bislama of posters (wash) from Live and Learn Vanuatu for Yr. 1.

 Organize and conduct literacy day programme under VESP support.

 Posters above are translated in 46 languages of Vanuatu.

 Printing of Yr. 1-3 National Primary Curriculum Training related to curriculum development for the coordinators and the officers of the publication section.
Shortfall of funds to carry out maintenance and minor repairs when needed   Allocated funding of budgeted activities is absorbed by salaries beginning mid-year.

Level of commitments/ productions and performance required closer monitoring.

 Printing of the Vanuatu National Language  Discipline and work Policy  Printing of the Vanuatu National Assessment and Reporting Policy  Verification and assistance from EQAP on Senior Syllabuses.
 Verification of French senior programme by an International expert under OIF (Organization International de la ethics needs to be strengthen.

 More in house training to help understand the priorities, the SDGs and the intermediate outcomes.

Page 8 2015 MINISTRY OF EDUCATION AND TRAINING  Control and update of leaves/ attendances and absences for fairness to staff Francophone) funding.
 Coproduction of teaching and Learning resources of the Climate Change in F/E with (GIZ, VMGHD)  Coproduction of Teaching and Learning Resources in F/E for Fisheries with MSG and SPC  Participation to awareness of Family Education and Reproductive health programme of the UNDP and DESPAC.

 Evidences of development for the Team work between ISU/VITE/SIOs and Provincial Staff on curriculum roll out.

 Assisting OGCIO and TRR on ICT development for schools.
In-service teacher training  Mathematics Curriculum  training Language and Communication curriculum training (1)  Training of Trainers Instructional Leadership  Support for teachers in  475 year 1 teachers received training on Year  1 maths teacher guide  1043 years 1-3 received training on how the content of Years 103 Language and Communication Teacher guides.

 22 PTs and 6 ZCA coordinators received training on how to train principals and ZCAs to implement the new curriculum.
 53 ZCAs received training on how to support  classroom teachers in the classrooms  Supporting Principals to implement the new curriculum  ZCA support for Principals  32 principals were supported to implement the new curriculum by the ZCAs  167 received support from the ZCAs on both the running of their school as well how principals can coach and mentor their Timing of plan Professional Development that reaches all early years teachers without duplication and with minimal interference with student learning Insufficient funds for ZCAs regular visits to schools to assist teachers.
2015 Page 9 MINISTRY OF EDUCATION AND TRAINING  Administer students Internal  All IA programs are well coordinated and teachers.

 Assessments (IA) and National Examinations Implementation of policies/rules and procedures and intervention tools for assessments completed by dateline  Examination &assessment processed are adhere to 2.
Strengthening of ECCE delivery   Implementation of the Pilot SECCE programme through World Vision Vanuatu Implementing of new curriculum to Provincial Coordinators to Key Teachers (ToT) to teachers  Psychosocial training  Introduction of Literacy and Numeracy  Provincial Coordinators (PC)  54 teachers from 60 pilot kindy’s received training  Face to face coaching provided to all 60 kindy teachers  Community awareness delivered to  communities of all 60 kindy on importance of the early years Individual household awareness raising sessions on importance of kindy conducted in every pilot kindy catchment area- ready tool used(844 household) Conference  Establishing and mentoring of kindy  committees (47 of 60 pilot) Launching of an alternate ECCE programme  195 teachers have been trained on the new curriculum and how to use a lesson plan  Trainings conducted by MoET staff and ZCAs in Tafea and Shefa for teachers in Kindy and Primary Schools (Total 439 teachers reached and 27,302 children) Learning materials 2015   Insufficient funding for verification of IAs Communication issues between ZCA’s and their zone schools, with regards to registration and enrolment of their schools  Disruption from TC Pam – some kindy’s were destroyed in Tafea, Shefa and Malampa Changes in staff and in the field and in office   Geographical spread of islands causing difficulty in executing activities Insufficient time and funds to mentor and monitor all teachers in remote kindy’s  Delay of funds to  carry out activities.
 No proper storage facility at schools Page 10 MINISTRY OF EDUCATION AND TRAINING developed and given to teachers included Teachers handbook, children’s activity book, 10 story books and 10 posters)  Children’s’ Outpatient room has had   paintings on the wall and tables and chairs, books and games provided for children to use whilst waiting to see a doctor.

Literacy and numeracy training was conducted for all 60 pilot kindergarten.
 Encouraged PCs to take Diploma and Degree  courses online to further equip their knowledge on ECCE.
 Writing course material for ECCE Diploma  62 School principals from TORBA, SANMA, SHEFA and TAFEA have gone through the awareness of the Standards  133 Schools with 831 participants (Principals, teachers, students and community members) in PENAMA and MALAMPA have been trained to develop a school improvement plan  145 Schools with 663 participants (Principals, teachers and community members) have gone through the awareness of Minimum Quality Standards for primary schools  150 schools in SHEFA and TEFEA have been visited for psycho-socio Support  Preliminary survey in the two urban centres (Port Vila & Luganville) have been completed, 10 primary schools were selected for building in the two urban centres to ease enrolment       Insufficient funding for follow up of activities Timing issues of activities Financial constrain is the main factor affecting the implementation of this activity The delaying of approving the project profile from the PMO Lack of leadership skills.
Lack of Psycho-Socio Support Materials to utilize after a disaster Slow process of tender Lack of community motivation Page 11 2.

To increase equitable access to education for all people at all levels of education in Vanuatu.

3.
3.

Engaging communities through the School Base Management Approach  School inspection  Development of the Principal Professional Standards  School Improvement Plan Training  Awareness on Minimum Quality Standards  Awareness and Community Advocacy Program  Psycho-socio support 4.
Providing locally relevant and efficient delivery of  Asset Management strategy survey (VESP work plan)  Supervision of classroom up- grade building projects from 2015 MINISTRY OF EDUCATION AND TRAINING services and equipment the Japanese Grassroots Grant Project (GGP) pressure.

Survey is ongoing in other provinces   Supervision of other projects: o Malapoa College new classroom facility o GGP classrooms  4 classrooms were approved and funded by the GGP in 2015.
TC Pam has affected Facilities plan on classroom buildings in the two urban centres.

VESP Facility funds for the entire program was diverted to Tanna.

3.

Improve planning, fiscal and financial management 5.

Developing capacity within the Ministry of Education to deliver an effective, well managed and de- concentrated education system in Vanuatu Implement and manage all educational Acts and legislations.
 Manage staff welfare, maintaining staff records and facilitating recruitments and retirement of staff  Manage Planning & budgeting activities  Manage financial acquittals  Coordination of MoET  Staff leaves are properly documented and updated in the system  Recruitment processes of staff are adhere to  2016 planning & budgeting exercise completed  Quarterly progress reports on planned activities produce (by cost centre)  2014 Annual report produced  Teacher data clean-up is carried out in the OV data base.
reporting’s (quarterly/annual)  VEMIS data in the existing VEMIS has been  Manage the existing and the development of the Open VEMIS (OV)data base In school auditing   Scholarship management and coordination  Provision of policy advice to the Government on strategies and priorities for post-school education and training (VQA) transferred into the OV  School auditing carried out  Scholarships are deployed  National Qualifications Framework developed  Quality assurance and standard unit officer recruited to man and establish the unit ICT support is provided on daily basis   School/provincial grants paid  Procurement guideline in place  School registration processes are managed  All development project proposals are 2015  Gaps in policies / regulations  Minimal directions       /trust provided from managers to staff Poor of planning of activities by activity managers Poor management of activities from managers Lack of recognition and motivation for staff Lack of skills to meet specific requirements and administer certain activities from staff Lack of confidence from staff Lack of leadership at Page 12 MINISTRY OF EDUCATION AND TRAINING managed through the PPD  Successful hosting of the PHES meeting  Teachers are posted to schools various levels within the Education system  Delay of the TC Pam  Job descriptions for many of the positions are reviewed rehabilitation projects  Briefs and advices provided to the Minister  TC Pam MoET committee set up and manages all responses  Establishement of the Quality Assurance and standard unit ICT support and management   Manage grant payments to schools/province  Manage procurement activities  Manage the school registry  Manage all development projects  Hosting of the Pacific Heads of the Education System (PHES) meeting held at the Warwick  Manage teacher postings /deployment  Review MoET organizational structure and their Job descriptions  Ministerial briefs and advices provided on key programs issues  Manage response towards TC Pam damages in schools 2015 Page 13 MINISTRY OF EDUCATION AND TRAINING 4.
HUMAN RESOURCE MANAGEMENT MoET Workforce (PSC & TSC) as of Pay Period 16054 Figure 2: Percentage of Total workforce (PSC/TSC) Total 6% 94% Employer No.
of Employees PSC TSC PSC TSC Grand Total 144 2376 2520 MoET Staff Status under PSC as of 22/03/2016 Figure 3: Staff Status (Percentage) 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Vacant TSC Transfer Secondment Permanent Contract Table 2: Number of staff by Divisions and their status Division Contract Permanent Secondment TSC Transfer Vacant Grand Total Ministry Cabinet Office of the Director General Office of the Director of Education Services Office of the Director of Finance and Administration Office of the Director of Policy and Planning Office of the Director of Tertiary Education & Training Grand Total 20 2 1 1 1 25 4 Pay period code from SMARTSTREAM 2015 17 76 18 9 15 135 1 1 2 8 3 13 8 56 13 14 28 119 20 29 142 32 23 47 293 Page 14 MINISTRY OF EDUCATION AND TRAINING Payroll Summary for Pay Periods 16055 Figure 4: Payroll Summary for Pay Period 1605 100% 80% 60% 40% 20% 0% -20% -40% -60% -80% -100% G N I T C A - A C O S S A - A S E R - O S S A - A K N A B - A D L I H C - A R R A - L I H C - A S E R - L I H C - A R R A - S U O H - A G N I S U O H - A S E R - S U O H - A K R A M - A S N A R T - A R R A - S S A B - B S E R - S S A B - B D R O G F P N D - C E R - D R O TSC PSC Table 3: Payroll Summary Payroll Payout PSC TSC A-ACTING A-ASSOC A-ASSO-RES A-BANK A-CHIL-ARR A-CHILD A-CHIL-RES A-HOUS-ARR A-HOUSING A-HOUS-RES A-MARK A-TRANS B-BASS-ARR B-BASS-RES D-NPFG ORD ORD-REC 45978 2547 29078 -14800 11408 Grand Total 45978 29078 -14800 2547 11408 170199 1998423 2168622 -45000 8280 -45000 8280 875862 6500368 7376230 -406130 -406130 25000 18398 139695 -10000 10822 135972 -20000 35822 18398 275667 -30000 295053 3924875 4219928 6964160 95696908 102661068 437178 437178 Grand Total 8526892 108267382 116794274 5 2015 Page 15 MINISTRY OF EDUCATION AND TRAINING 5.
KEY STATISTICAL SUMMARY The school enrolment years 1 to 13 represents approximately Figure 5: 2015 emrolment & estimate population 28 per cent of the estimated total population of Vanuatu in 2015.

The shaded pyramid on the right shows the shape of the enrolment against the estimated population (unshaded pyramid) of the right age in each of the year levels (Age 6- 18).

The pyramid shows two important characteristic about the school enrolment.
 The school enrolment population in the first five years of primary schooling is larger than the estimated population of the correct age, which means that significant number of children in these year levels may not be at their correct ages (either under or over age).

 The school enrolment population decrease in numbers from year seven up to year 13, meaning high number of push outs from the system.
The Net Enrolment Rate (NER) has been constant over the years, meaning MoET has a lot to do in terms of advocating and managing the children to attend primary school at the right age.

Male Female Year 13 Year 12 Year 11 Year 10 Year 9 Year 8 Year 7 Year 6 Year 5 Year 4 Year 3 Year 2 Year 1 6,000 4,000 2,000 0 2,000 4,000 6,000 Figure 6: 2015 GER vs NER in Primary (Yrs.
1-6) 118.1% 87.4% 118.0% 86.2% 140% 120% 100% 80% 60% 40% 20% 0% The primary school grant incentive, introduced in 2010 has seen an increase in the primary school enrolment.

The Gross Enrolment Rate (GER) trend shows a steady increase, meaning more unofficial age children are present in the system.

2011 2012 2013 2014 2015 GER NER for the primary school The graph on the right shows the pupil to classroom ratio (Government and Government assisted only) in 2015.
The norm pupil to classroom ratio in primary schools is 1:30.

The graph shows that;  The pupil to classroom ratio is high in the two urban centers compared to that of all the rural province Figure 7: Pupil to Classroom Ratio, 2015 29.7 35.2 33.2 25.4 23.7 22.2 23.9 25.4 31.0 25.2 40 35 30 25 20 15 10 5 0 Rural Urban 2015 Page 16 MINISTRY OF EDUCATION AND TRAINING Qualified is defined as a teacher that is not specifically trained to be a teacher but has an academic qualification.
Certified is a Figure 8: Qualified and Certified Teacher ratio, 2015 teacher that has an academic qualification and is trained to be a teacher.
The graph on the right shows the percentage of qualified and certified teachers by school type 50 40 30 20 10 0 41.8 36.2 31.2 30.0 34.7 31.4 25.1 23.5 ECE Primary Secondary Vanuatu Certified Ratio Qualified Ratio Figure 9: Transition rate Yr. 8 to Yr. 9, 2015 Data from VEMIS shows an increased in the rate of transition from year 8 to year 9 from 2011 to 2013 and later decrease until 2015.

This means more year 8 school children are moving on to years 9 but later this enrolment decreases in 2014 and 2015.
Despite of these fluctuations, where does the remaining percentage of school children drop outs go to is a question that still needs an answer to.

90.0 88.0 86.0 84.0 82.0 80.0 78.0 82.1 89.2 88.8 88.1 85.8 2011 2012 2013 2014 2015 Figure 10: Transition rate to Yr. 11 and to Yr. 13, 2015 The transition rate to year 11 and to year 13 fluctuates over years since 2011.

The transition rate to year 11 ranges between 72 to 93 % from year 2011 to 2015.
The transition rate to year 13 show a significant decrease over years from 22.9% in 2011 to 20.1% in 2015.

The big gap on the transition rate between year 11 and 13 is significant, it could be defined by the high drop out after the year 10 and year 12 exams.

It could be said that many of these dropouts carry on at VIT and other formal and non- formal tertiary institutions throughout the country.
100 80 60 40 20 0 81.5 22.9 85.9 93.3 72.5 72.5 14.0 10.6 19.1 20.1 2011 2012 2013 2014 2015 Yr. 11 Yr. 13 2015 Page 17 MINISTRY OF EDUCATION AND TRAINING 6.

EDUCATION SECTOR FINANCING Budget Overview The Ministry of Education & Training (Ministry) continues to implement its programs and activities with technical and budget support from development partners.
The development partners program, Vanuatu Education Road Map (VERM)6 program ended in March 2013, and the Vanuatu Education Sector Program (VESP) was then established to continue and better manage activities funded by the Australian & New Zealand governments.
In 2015, 71% of the recurrent budget was budgeted for staff personnel emoluments, thus the development budget was approved to fund priority activities which were planned but did not have sufficient budget within the recurrent budget to achieve the Ministry’s objectives.

Expenditure Table 1 shows a summary of the 2015 Ministry’s recurrent and development budget expenditure.

The total expenditure for the Ministry in the year 2015 was 5.226 billion vatu.
Table 4: Total Budget Expenditure Summary for MoET: Recurrent & Development Revenue Overall, there are four categories of revenue for the Ministry: 1.

Exam Levies 2.

Government Houses Recoveries 3.

Other fees 4.

Application Charges Recoveries – Scholarship application fees received by the Scholarships Office from individual applicants.

The total revenue collected in 2015 was 23.3 million vatu.

Assets 6 Although VERM ended in 2013, there are still few projects active and ongoing in the year 2015.
2015 Page 18 CodeDescriptionAnnual BudgetTotal ExpenditureBudget RemainingRevenue/ BudgetTotal ExpenditureProject BalanceMEAACabinet Support Division45,078,579 44,925,942 152,637 00044,925,942 MEBAOffice of the Director General29,540,152 28,262,787 1,277,365 00028,262,787 MEBBAdministration & Finance Directorate195,084,383 193,928,863 1,155,520 000193,928,863 MEBCPolicy & Planning Directorate26,537,188 23,266,516 3,270,672 1951295926977952-746499350,244,468 MECAEducation Services Directorate292,528,167 268,564,136 23,964,031 24178090721324830028532607481,812,436 MECBSecondary Schools1,162,666,933 1,282,500,828 (119,833,895)0001,282,500,828 MECCPrimary Schools1,795,322,662 1,843,199,001 (47,876,339)6339681335171428281168253052,360,341,829 MECDTertiary Education- 9,116,848 (9,116,848)8473165307328-446001214,424,176 MECESchool Support Services Division- 4,730,096 (4,730,096)532855836095-3032405,566,191 MEDATertiary Education & Post Schooling47,356 (258,431)305,787 000(258,431)MEDBTraining & Scholarship Coordination482,438,166 483,033,162 (594,996)000483,033,162 MEDCTechnical, Vocational & Continuing Education105,469,791 111,941,555 (6,471,764)000111,941,555 MEDDHigher Education10,000,000 9,963,724 36,276 0009,963,724 MEDETeacher Education125,912,129 128,337,387 (2,425,258)000128,337,387 MEEATeaching Services Commission12,569,969 12,855,284 (285,315)00012,855,284 MEEBOther Authority, Boards & Councils20,537,212 19,111,803 1,425,409 00019,111,803 M03Ministry of Education & Training4,303,732,687 4,463,479,501 (159,746,814)896,642,170 763,512,503 133,129,667 5,226,992,004 RECURRENTDEVELOPMENTTOTAL EXPENDITURE (Recurrent + Development) MINISTRY OF EDUCATION AND TRAINING With regards to Ministerial assets, Smart stream recorded the total net value of assets for the Ministry at 257 million vatu, by 31st December 2015.
Unfortunately the Ministry has captured this information only at the central and the provincial level, while the data for schools is not yet captured on the system.

Recurrent Budget This report has collated all budget and expenditure activities for overhead and payroll under the Ministry which comprises of the following programs: Cabinet Services (510), Department of Education (540) and Teaching Service Commission and other Education Commissions and Councils (550) for the financial year of 2015.
In 2015, the Ministry was allocated an annual Budget of 4,303,732,687 vatu.

This was approximately 24 % of the total Government appropriated recurrent budget of 17.773 billion vatu.

In comparison with the 2014 appropriated annual budget, this is an increase in budget by 2.96%.

However, the original budget ceiling that was approved and allocated by Council of Ministers (COM) for the Ministry for the 2015 financial year was 4,197,924,503 vatu.
However this amount increased to 4,303,732,687 vatu and remained as the final appropriated budget for the Ministry.

In contrast, the budget increased by 105,808,184 vatu, three items (these were New Policy Proposal/Projects that were submitted by MoET and picked and approved by COM as additional to the allocated budget ceiling) that gave rise to this budget increase was: 1.

Severance/Termination Payment 2.

Secondary Schools Grant 3.


Primary Schools Grant 28,768,818 VT 13,816,700 VT 63,222,666 VT The table beneath shows the summary of the Ministry’s Budget allocation and Actual Expenditure by Programs and Activities.

2015 Page 19 MINISTRY OF EDUCATION AND TRAINING Table 5: Recurrent Budget Allocation & Actual Expenditure Incurred by MoET in 2015, by Programs & Activities Overall, the Ministry had an unfavorable variance of 159 million vatu.
Table 2 shows that the unfavorable accounts occurred in most activities.

The unfavorable balance were caused by, overspending in the payroll budget especially the Acting allowances, Responsibility allowance and leave expense that were not budgeted for The following is a bar graph reflecting Table 2, which shows the overall picture of total budget and expenditure as at 31st of December 2015, by each respective Directorate, and by major programs.
Figure 11: MoET 2015 Budget vs. Actual Payroll expenses About 90% of the total payroll budget was for the teachers’ payroll as shown in the Table 3.
2015 Page 20 ProgramActivityActivity DescriptionAnnual BudgetTotal ExpenditureBudget RemainingMEAMEAACabinet Support Division45,078,579 44,925,942 152,637 MEBAOffice of the Director General29,540,152 28,262,787 1,277,365 MEBBAdministration & Finance Directorate195,084,383 193,928,863 1,155,520 MEBCPolicy & Planning Directorate26,537,188 23,266,516 3,270,672 MECAEducation Services Directorate292,528,167 268,564,136 23,964,031 MECBSecondary Schools1,162,666,933 1,282,500,828 (119,833,895)MECCPrimary Schools1,795,322,662 1,843,199,001 (47,876,339)MECDTertiary Education- 9,116,848 (9,116,848)MECESchool Support Services Division- 4,730,096 (4,730,096)MEDATertiary Education & Post Schooling47,356 (258,431)305,787 MEDBTraining & Scholarship Coordination482,438,166 483,033,162 (594,996)MEDCTechnical, Vocational & Continuing Education105,469,791 111,941,555 (6,471,764)MEDDHigher Education10,000,000 9,963,724 36,276 MEDETeacher Education125,912,129 128,337,387 (2,425,258)MEEATeaching Services Commission12,569,969 12,855,284 (285,315)MEEBOther Authority, Boards & Councils20,537,212 19,111,803 1,425,409 M03Ministry of Education & Training4,303,732,687 4,463,479,501 (159,746,814)MEEMEBMECMED MINISTRY OF EDUCATION AND TRAINING Table 6: Payroll Expenditure Accounts The Ministry was overspent in its annual payroll budget by 176,284,185VT on staff personnel entitlements, including salaries, family allowances, housing allowances, and superannuation.
The payroll accounts that were overspent include budgeted accounts like permanent wages which simply implies that the number of actual people paid by the Ministry exceeded the payroll budget for the year.

Major causes for the payroll overspending were unbudgeted probationary teachers that were already in the system and even though were not budgeted for but were automatically paid each payday.
MoET in its 2015 budget preparation had submitted a New Policy Proposal (NPP) for additional budget support to pay the additional probationary teachers totaling 611,837,154 vatu.

However, it turned out that the request was not approved and it is likely that the payroll overspending will continue into 2016.

The other group with major overspend is the Vanuatu Government Scholarships by 525,903VT.

This is due to increased number of awardees.


Table 4 shows that the teachers’ payroll caused the MoET payroll overspending.
Table 7: 2015 Payroll Expenditure Summaries in 3 Groupings 2015 Page 21 Staff GroupingsAnnual Payroll Budget% as Share of Total Payroll BudgetTotal ExpenditureAnnual Payroll Budget RemainingOfficial Salaries Act - Staffs (Cabinet)35,199,8351%35,058,962140,873Public Service Commission - Staffs271,127,5879%262,276,9108,850,677TSC-Teachers2,761,727,57990%2,947,003,314-185,275,735Grand Total3,068,055,001100%3,244,339,186-176,284,185Staff GroupingsAnnual Payroll Budget% as Share of Total Payroll BudgetTotal ExpenditureAnnual Payroll Budget RemainingOfficial Salaries Act - Staffs (Cabinet)35,199,8351%35,058,962140,873Public Service Commission - Staffs271,127,5879%262,276,9108,850,677TSC-Teachers2,761,727,57990%2,947,003,314-185,275,735Grand Total3,068,055,001100%3,244,339,186-176,284,185 MINISTRY OF EDUCATION AND TRAINING Operational expenses Allocation of the Ministry’s operation budget is as follows: Table 8: Summary of Operational Budget Expenditure by 4 Groupings Table 5 summarizes the operational budget expenditure into 4 major budget groupings, GRANTS, PRIORITY COMMITMMENTS, SCHOLARSHIP, and NORMAL OFFICE OPERATIONS.
Of these 4 groupings, Grants has the highest budget allocation of 43%, followed by Scholarships 37%, Priority commitments 11% and lastly normal operations with 8%.
2015 Page 22 #SUB BUDGET GROUPINGBudgetTotal ExpenditureBudget Remaining% as share of total Operations Budget(VT)(VT)(VT)AGRANTS536,650,029 529,132,160 7,517,869 43%1SCHOOL GRANTAPre School4,000,000 4,000,000 BPrimary School316,113,329 316,113,329 CSecondary School114,876,700 114,876,700 2INSTITUTIONAL GRANTSAVanuatu Institute of Technology10,000,000 6,000,000 4,000,000 BVanuatu Institute of Teacher Education20,000,000 19,854,424 145,576 CIn Service Unit2,000,000 2,000,000 DUtrained Teachers Program (UTP)9,000,000 9,000,000 EUSP Fencing10,000,000 7,022,514 2,977,486 FVanuatu Qualification Authority20,000,000 20,000,000 - 3PROVINCIAL EDUCATION OFFICE (PEO) GRANTSATorba PEO4,000,000 4,000,000 - BSanma PEO4,000,000 3,605,193 394,807 CPenama PEO4,000,000 4,000,000 - DMalampa PEO4,000,000 4,000,000 - EShefa PEO4,000,000 4,000,000 - FTafea PEO4,000,000 4,000,000 - 4PROVINCIAL EDUCATION OFFICE (PEO) GRANTS6,660,000 6,660,000 - BPRIORITY COMMITMENTS139,045,552 138,433,504 612,048 11%1MAINTENANCE CONTRACTS2,000,000 (61,316)2,061,316 2TERMINATION PAYMENTS104,535,698 100,054,122 4,481,576 3ELECTRICITY UTILITIES13,200,000 11,656,956 1,543,044 4WATER UTILITIES2,000,000 2,031,239 (31,239)5VAT3,220,407 3,204,389 16,018 6COMMUNICATIONS4,800,000 1,922,733 2,877,267 7OTHER PRIORITY9,289,447 19,625,381 (10,335,934)9SEO CONFERENCE1,500,000 1,430,790 69,210 10PROVINCIAL MAINTENANCE FUND3,000,000 2,182,684 817,316 CSCHOLARSHIP459,515,006460,040,909-525,90337%DNORMAL OFFICE OPERATIONS100,467,09991,537,8928,929,2078%100,467,099 91,537,892 8,929,207 - Total1,235,677,686 1,219,144,465 16,533,221 100%Incidentals, Refunds, Repairs & Maintenance, Travel, Official Entertainment, Equipment, Travels, Official Cleaning, Vehicle Replacement (All stored in Office of Director of Administration & Finance)These includes fuel, stationaries, communication, printing etc… that all cost centers within MoET spend on to sustain their daily operationsBUDGET GROUPING2015 OPERATIONS BUDGET EXPENDITURE SUMMARY BY 4 GROUPINGSThis is the Vanuatu Government Scholarship Fund which includes Fees, Allowances, Accomodation… etc and other associated fees concerning vangov scholarships.
MINISTRY OF EDUCATION AND TRAINING In summary, the following bar graph shows the overall performance (Budget vs Actual Expenditure) of the Ministry by 5 different groupings which include the 4 operations grouping mentioned above with payroll as the additional grouping.
Figure 12: 2015 Recurrent Budget & Actual Expenditure by 5 different groupings The graph clearly shows that majority of the Ministry’s annual budget was for Payroll (71 %) and the remaining 29 % was for operational budget which was represented by the four groupings, Grants 12%, scholarship 11%, Priority Commitments and Normal Office Operations with 2%.

In addition, the graph also shows two groupings that overspends their annual budget.
Aside from the payroll budget, the other group that was overspent on its budget was scholarship fees of by 525,903VT.

This is due to increased number of awardees which incurred expenses that exceeded the appropriated scholarship budget for the year.

Moreover, the operational accounts that were budgeted for but were overspent were for traveling expenses, equipment repairs and maintenance, value added tax, bank charges, electricity & water utility and scholarships fees.
Unbudgeted accounts that contributed to the unfavorable balance were vehicle replacement, house furniture, house renovation, house repairs & maintenance and land leases.

Virement In 2015, the Ministry incurred expenses for activities which were not planned for therefore there were Virement and advances prepared within the activities and programs payroll and overheads to ensure that operational costs were met and managed well.
The table displays the summary of all the Virement of funds within accounts of the Ministry: 2015 Page 23 MINISTRY OF EDUCATION AND TRAINING Table 9: 2014 MoET Internal Virement Summary The table shows internal Virement from accounts to accounts within the Ministry.

Of the 10.7 million vatu worth of Virement 25% of the total was made from payroll to payroll and 5% from operations to payroll mainly to offset various payroll overspending.
The remaining 70% comprise transfer of funds from operation to operation (49%) and again from payroll to overhead (21%).

School Grant: Primary Schools, Centre Schools & Secondary Schools As per the School Grant Scheme, all government and government-assisted schools are usually paid school grants twice each year, Tranche 1 worth 60% of the total annual grant is paid in January, while the remaining grant for Tranche 2 worth 40% is paid in July.
In 2015, there were three parts to Tranche 1 payment and 4 parts of Tranche 2 part payments.

The table beneath shows the 2015 School Grant Payments to all schools by Authority Type & Tranches.
2015 Page 24 Virements AccountsTotal (VT)%OVER-OVER5,239,44749%OVER-PAYR533,3715%PAYR-OVER2,278,74421%PAYR-PAYR2,697,73325%Grand Total10,749,295100% MINISTRY OF EDUCATION AND TRAINING Table 10: Summaries of School Grant Payment to Schools, 2015 2015 Page 25 AUTHORITYTRANCHE PAYMENTS (VUV)Year Level1.11.21.32.12.22.32.4Grand TotalANGLICAN CHURCH OF MELANESIA1,761,547.201,761,547.20493,060.001,241,819.00753,053.800.006,011,027.20PRIMARY 1 - 6611,430.00611,430.00493,060.000.00562,480.000.002,278,400.00YEAR 7 - 8 184,867.20184,867.200.00125,444.0078,448.80573,627.20YEAR 9 - 13/ 14965,250.00965,250.000.001,116,375.00112,125.003,159,000.00APOSTOLIC CHURCH VANUATU851,730.00851,730.00293,700.000.002,441,705.000.004,438,865.00PRIMARY 1 - 6851,730.00851,730.00293,700.000.001,666,080.000.003,663,240.00YEAR 7 - 8 0.000.000.000.00215,000.00215,000.00YEAR 9 - 13/ 140.000.000.000.00560,625.00560,625.00ASSEMBLIES OF GOD0.000.000.000.000.00PRIMARY 1 - 60.000.000.000.000.00YEAR 7 - 8 0.000.000.000.00YEAR 9 - 13/ 140.000.000.000.00BAHAI419,379.90419,379.900.00513,865.200.000.001,352,625.00PRIMARY 1 - 6189,570.00189,570.000.00154,860.000.000.00534,000.00YEAR 7 - 8 61,622.4061,622.400.00134,755.200.00258,000.00YEAR 9 - 13/ 14168,187.50168,187.500.00224,250.000.00560,625.00CATHOLIC23,612,337.6023,986,137.60117,480.0017,761,597.407,397,364.002,916,588.003,782,500.0079,574,004.60PRIMARY 1 - 619,840,770.0020,214,570.00117,480.0015,170,940.005,199,380.001,618,020.003,782,500.0065,943,660.00YEAR 7 - 8 1,148,817.601,148,817.601,194,782.40605,484.00213,068.004,310,969.60YEAR 9 - 13/ 142,622,750.002,622,750.001,395,875.001,592,500.001,085,500.009,319,375.00CHURCHES OF CHRIST0.00234,755.400.00317,194.602,241,400.000.002,793,350.00PRIMARY 1 - 60.000.000.000.000.000.000.00YEAR 7 - 8 0.0083,630.400.00127,069.60421,400.00632,100.00YEAR 9 - 13/ 140.00151,125.000.00190,125.001,820,000.002,161,250.00LA FEDERATION DE L' ENSEIGNEMENT LIBRE PROTESTANT3,239,291.103,239,291.103,595,667.800.00582,060.000.0010,656,310.00PRIMARY 1 - 62,939,670.002,939,670.003,323,260.000.00582,060.000.009,784,660.00YEAR 7 - 8 92,433.6092,433.60150,532.800.000.00335,400.00YEAR 9 - 13/ 14207,187.50207,187.50121,875.000.000.00536,250.00MALAMPA PEB16,625,877.0017,309,397.00635,460.0021,624,062.201,492,593.800.00419,785.0058,107,175.00PRIMARY 1 - 613,608,990.0014,292,510.00635,460.0016,377,780.00854,400.000.00288,360.0046,057,500.00YEAR 7 - 8 720,762.00720,762.001,477,907.20370,068.800.0025,800.003,315,300.00YEAR 9 - 13/ 142,296,125.002,296,125.003,768,375.00268,125.000.00105,625.008,734,375.00NEIL THOMAS 136,500.00136,500.000.00623,225.000.00896,225.00PRIMARY 1 - 60.000.000.00275,900.000.00275,900.00YEAR 7 - 8 0.000.000.00124,700.000.00124,700.00YEAR 9 - 13/ 14136,500.00136,500.000.00222,625.000.00495,625.00PENAMA PEB13,287,009.6013,287,009.6013,342,865.801,156,897.002,238,665.401,826,877.6045,139,325.00PRIMARY 1 - 612,207,240.0012,207,240.0011,167,720.00872,200.001,424,000.001,682,100.0039,560,500.00YEAR 7 - 8 329,019.60329,019.60698,020.80146,572.00283,290.40144,777.601,930,700.00YEAR 9 - 13/ 14750,750.00750,750.001,477,125.00138,125.00531,375.000.003,648,125.00PRESBYTERIAN1,684,290.001,684,290.000.00639,020.000.000.004,007,600.00PRIMARY 1 - 6699,540.00699,540.000.00639,020.000.000.002,038,100.00YEAR 7 - 8 0.000.000.000.000.000.00YEAR 9 - 13/ 14984,750.00984,750.000.000.000.001,969,500.00SANMA PEB20,618,200.8020,618,200.8019,985,306.80105,020.0011,536,496.600.0072,863,225.00PRIMARY 1 - 615,862,470.0015,862,470.0017,616,660.00105,020.004,781,080.000.0054,227,700.00YEAR 7 - 8 1,460,230.801,460,230.801,819,396.800.00497,541.600.005,237,400.00YEAR 9 - 13/ 143,295,500.003,295,500.00549,250.000.006,257,875.000.0013,398,125.00SDA1,447,419.001,447,419.00PRIMARY 1 - 61,068,000.001,068,000.00YEAR 7 - 8 121,044.00121,044.00YEAR 9 - 13/ 14258,375.00258,375.00SEVENTH DAY ADVENTIST EDUCATION6,624,897.906,624,897.901,128,520.005,213,477.401,663,468.40526,880.0021,782,141.60PRIMARY 1 - 64,739,250.004,739,250.001,128,520.003,656,120.00731,580.00526,880.0015,521,600.00YEAR 7 - 8 303,710.40303,710.400.00557,982.40161,638.401,327,041.60YEAR 9 - 13/ 141,581,937.501,581,937.500.00999,375.00770,250.004,933,500.00SHEFA PEB31,637,766.3031,637,766.30691,571.400.0036,677,540.0012,162,842.802,590,188.20115,397,675.00PRIMARY 1 - 623,666,880.0023,666,880.00389,820.000.0026,413,420.007,331,820.002,102,180.0083,571,000.00YEAR 7 - 8 2,059,948.802,059,948.8072,626.400.003,608,120.00290,772.80297,883.208,389,300.00YEAR 9 - 13/ 145,910,937.505,910,937.50229,125.000.006,656,000.004,540,250.00190,125.0023,437,375.00TAFEA PEB15,491,533.2015,760,413.609,322,053.603,872,806.8015,879,060.200.004,633,352.0064,959,219.40PRIMARY 1 - 613,440,780.0013,440,780.007,459,980.000.0015,681,800.000.003,867,940.0053,891,280.00YEAR 7 - 8 559,003.20642,633.60477,573.601,107,056.80221,635.200.00316,912.003,324,814.40YEAR 9 - 13/ 141,491,750.001,677,000.001,384,500.002,765,750.00-24,375.000.00448,500.007,743,125.00TORBA PEB5,029,132.505,029,132.500.008,244,744.60300,820.00250,820.4018,854,650.00PRIMARY 1 - 64,181,220.004,181,220.000.006,947,340.00300,820.00115,700.0015,726,300.00YEAR 7 - 8 275,100.00275,100.000.00675,029.600.0073,370.401,298,600.00YEAR 9 - 13/ 14572,812.50572,812.500.00622,375.000.0061,750.001,829,750.00Grand Total141,019,493.10142,580,448.9012,213,984.0082,097,586.8079,501,820.8036,837,100.0014,030,403.20508,280,836.802015 SCHOOL GRANTS PAYMENT SUMMARY TO SCHOOLS BY AUTHORITY MINISTRY OF EDUCATION AND TRAINING According to the school grants table, tranche 1 payments were paid in 3 parts, Tranche 1 part 1 (1.1), Tranche 1 part 2 (1.2), and Tranche 1 part 3 (1.3).
On the other hand, tranche 2 payments were paid in 4 parts Tranche 2 part 1 (2.1), Tranche 2 part 2 (2.2), Tranche 2 part 3 (2.3), and Tranche 2 part 4 (2.4).

The Grants Payment Summary as per the Tranche Part Payments & Date of Payment is shown in table below: Table 11: School Grant Payment as per Tranches & Timing Total Grants paid to all Primary and Secondary Schools totaled to 508,280,837 VT.

This amount was paid partly by the government with top-up support by the Donors.
Of that total amount the breakdown payment is displayed below: 1.

2.

Vanuatu Government Contribution: 430,990,029 VT Donors Contribution: 77,290,808 VT TOTAL 508,280,837 VT Revenue As previously mentioned, the four (4) revenue accounts for the Ministry are: Exam Levies Examination Levies is collected annually by the Examination and Assessment Unit (EAU) to cater for all national examination costs.
Although the money is not directly used by the EAU for its operational expenses, the EAU sees fit to charge all examination fees at differing rates depending on the qualification level.
Government Houses Recoveries The revenue for Government Houses Recoveries was recovered given these two situations below: - - Staffs that have been overpaid on housing allowances during employment Staff that are not entitled to housing allowance, but were receiving housing allowance Other Fees Other Fees received as revenue are mainly: - For the reprinting of curriculum materials for all schools by the CDU which includes reprinting of curriculum syllabus, teachers guides, readers and other curriculum materials 2015 Page 26 Tranche Part PaymentDescriptionDate of PaymentAmount1.1Tranche 1 Part 119th February 2015141,019,493.101.2Tranche 1 Part 217th April 2015142,580,448.901.3Tranche 1 Part 37th July 201512,213,984.002.1Tranche 2 Part 18th September 201582,097,586.802.2Tranche 2 Part 227th September 201579,501,820.802.3Tranche 2 Part 316th November 201536,837,100.002.4Tranche 2 Part 421st January 201614,030,403.20Grand Total508,280,836.80 MINISTRY OF EDUCATION AND TRAINING Application Charges Recoveries Application Charges Recoveries are revenue collection from the Scholarships Application Forms which was charged at 2,000VT per Forms.
Total revenue collection from these charges totalled to 2,140,000 VT.

The table beneath shows total revenue collected in 2015 was 23.3 million vatu.

The 23.3 million vatu is more than half the budgeted amount of 8.5 million vatu.

The highest revenue contribution comes from Exam Levies and the lowest from Government Houses Recoveries.
Table 12: Revenue Report as of 31st December 2015 Assets The total net value of assets, as earlier stated for the Ministry and as captured in Smart Stream was 257 million vatu.
The summary by the three departments are outlined below: Table 13: Summary of Net Book Value for All MoET Assets However this does not capture and include all assets at the provincial and most importantly at the school level as yet with the vast amount of resource and support being provided by the Vanuatu Government and the other donor partners.
Development Budget In 2015, the Ministry received financial and technical support from donor partners to fund activities contained within the Vanuatu Education Sector Program (VESP) and the Grass Root Projects (GGP).

Other funding support were provided through the New Zealand Small Basket projects, the French Embassy, United Nations, United Kingdom, UNICEF, UNESCO and the Commonwealth of Learning through the University of the South Pacific.
In table 11, it shows the donor funding spread across the activities within the Ministry.

Donor funds are more concentrated in the Policy & Planning Directorate, the Education Services Directorate and the Primary Schools; with no funding support to the Cabinet services and Other Education Commissions and Councils.
2015 Page 27 AccountDescriptionRevenueBudgetOver/(Under)Cash ReceivedAgriculture, Quarantine, Forestry and Fisheries CabinetRevenue7NFOOther Fees 8,846,713 1,500,0007,346,713 8,846,7137NFXExam Levies 12,178,956 012,178,956 12,178,9567NOAApplication Charges Recoveries 2,168,000 02,168,000 2,140,0007NOHGovernment Houses Recoveries 192,793 7,000,000(6,807,207) 192,793Revenue23,386,462 8,500,000 14,886,462 23,358,4620199 Balance Sheet AccountsTotal Revenue and Receipts23,386,462 8,500,000 14,886,462 23,358,462Row LabelsSum of NetBookValue510 13,810,174540 235,822,937550 7,534,308Grand Total257,167,419 MINISTRY OF EDUCATION AND TRAINING Table 14: Donor funding spread across activities with the Ministry The 2015 development budget extracted show a total revenue received by donors of 896.6 million vatu, with actual expenditure of 763.5 million vatu with a remaining balance as at 31st December 2015 of 133.1 million vatu.
Active & Ongoing Projects The following table shows a list of all active and ongoing Projects for the Ministry that was funded by various financing sources in 2015.
2015 Page 28 ProgramActivityDescriptionRevenueExpenditureProject BalanceMEBMEBC Policy & Planning Directorate-19,512,95926,977,9527,464,993MECA Education Services Directorate-241,780,907213,248,300-28,532,607MECC Primary Schools-633,968,133517,142,828-116,825,305MECD Tertiary Education*-847,3165,307,3284,460,012MECE School Support Services Division-532,855836,095303,240Grand Total-896,642,170763,512,503-133,129,667MEC MINISTRY OF EDUCATION AND TRAINING Table 15: Summary of projects by donor funding Finally, the Ministry will continue to work more closely with managers to allow planned budgets and activities for the year to be fulfilled, and all resources are available to ensure that efficiency prevails within the system.
This will assist us to ensure that all funds are well accounted for and utilized to ensure the Ministry is able to deliver on its objectives 2015 Page 29 Projects per DonorBudgetExpenditureProject BalanceAustralia Contributions-756,473,080636,117,708-120,355,372Education Support Grant - Early Recovery From TC Pam-382,447,000382,447,0000VESP Primary School Grant-251,521,133134,695,828-116,825,305VESP Strengthening Early Child Care-12,893,8979,363,830-3,530,067VESP World Vision ECCE-109,611,050109,611,0500France Contribtuions-517,236756,868239,632Teacher Training Support for the Vanuatu Institute for Teachers Education-517,236756,868239,632Japan Contributions-40,860,58217,022,352-23,838,230Iethverkar Primary School-8,511,17617,022,3528,511,176Lenakel Harbour View Primary School New Double Classroom-7,930,5000-7,930,500Manua Primary School New Double Classroom-8,089,2790-8,089,279Maumau Primary School New Double Classroom-7,930,5000-7,930,500Tautu Primary School New Double Classroom-8,399,1270-8,399,127Miscellaneous O/S Contributions-1,745,3191,577,100-168,219Small Engine User Maintenance Course Development and Accreditation-1,745,3191,577,100-168,219New Zealand Contributions-3,414,59510,355,2206,940,625Atariboe Kingy Building Upgrade-51,750103,50051,750Construction Of Taloa Community Kindergarden Classroom-12,690280-12,410Double Classroom Lenakel Harbour View Primary School-147,600295,200147,600Early Childhood Education Strengthening012,69012,690Korauken Kindergarden School Building-1,167,9632,335,9261,167,963Laruanu Community Kindergarten-552,659780,658227,999Megamone Primary School Classroom Building-1,272,2532,544,5061,272,253Port Narvin Pre School-27,20027,2000PSABV Capacity Building03,890,3003,890,300Saletui School Library-182,480364,960182,480Publications Revenue-20,104,71430,685,54010,580,826School Text Book Supplies-20,104,71430,685,54010,580,826South Pacific Commission Contributions-724,0000-724,000Pacific Island Literacy and Numeracy Assessment (PILNA)-724,0000-724,000U.N.I.C.E.F Contributions-36,917,03533,754,255-3,162,780ECCE Identification Tool-154,000308,000154,000Pacific Regional Council for Eatly Childhood Care & Education Meeting (PRC4ECCE)-1,872,0403,656,1401,784,100Psycho- Social Orientation Program 2015-19,588,35519,588,3550Psycho Social Roll Out For Tafea Primary And Kindy Teachers-15,302,64010,201,760-5,100,880UNESCO Contributions-16,490,15314,865,180-1,624,973Leader Standards Capacity Building Workshop in Vanuatu-5,488,3704,909,580-578,790Plan And Awareness For Emergency Preparedness In the Province-11,001,7839,955,600-1,046,183United Nations Contribution-751,996751,992-4Tanna TC Pam Lessons Learn Workshop-751,996751,992-4United Nations Contributions-18,643,46017,626,288-1,017,17221st Consultation of Pacific Heads of Education System (PHES)-7,704,9867,267,124-437,862Melanesian Workshop on the Fight Against Illicit Trafficking In Cultural-10,405,6199,523,069-882,550Professional Standard For School Principals-532,855836,095303,240Grand Total-896,642,170763,512,503-133,129,667 MINISTRY OF EDUCATION AND TRAINING 7.
OTHER ISSUES Portfolio legislation The following legislation governs the affairs of the Ministry of Education and Training:  Education Act No 9.

Of 2014  Teaching Service Act No 30. of 2013  Vanuatu Qualification Authority Act No 1. of 2014  Vanuatu Institute of Technology Act No.

24 of 2001  Vanuatu Institute of Teacher Education Act No 25.

Of 2001 Other related acts includes: LAWS OF THE REPUBLIC OF VANUATU Consolidated Edition 2006 LEADERSHIP CODE [CAP.
240]   CHAPTER 219 CONVENTION ON THE RIGHTS OF THE CHILD (RATIFICATION) Act 26 of 1992  LAWS OF THE REPUBLIC OF VANUATU Consolidated Edition 2006 VANUATU NATIONAL PROVIDENT FUND [CAP.
189] Consolidated Edition 2006 Statutory Authorities and Non statutory Bodies The Ministry of Education portfolio includes the following statutory bodies;  Teaching Service Commission (TSC)  Vanuatu Institute of Technology (VIT)  Vanuatu Institute of Teacher Education (VITE)  National Education Commission (NEC)  National Education Advisory Council (NEAC) TSC, VIT and VITE are govern by their own Acts while NEC and NEAC are commissions and Councils International Agreements or Commitments The Government through the Ministry of Education has been a signatory with a number of these regional and international agencies: beneath are the agencies by which the government through the Ministry of Education is working closely with;  University of the South Pacific  Agence Universitaire de la Francophonie (AUF)  UNESCO (MDG and EFA Goals – are incorporated into the MoET performance framework to address the surrounding issues  UNICEF  South Pacific Board of Education and Assessment (SPBEA)/Educational Quality and Assessment Program (EQAP) as a subsidiary of SPC.
 2015 Page 30 MINISTRY OF EDUCATION AND TRAINING  Commonwealth of learning  Links and engagements with NGOs and organizations in Vanuatu (World Vision, Peace Corps and JOCV.

Complaints Mechanism The Ministry administers complaints through the office of the Director General and relates these either to the Teaching Service Commission or the Public Service Commission.

Legal advice is sought from the State Law Office for all legal issues and complains.
The Ministry of Education is not aware of any investigations by the Ombudsman’s Office or the Auditor General carried out during the year in relation to its operations.

8.

CONTACT OFFICER Mr Jesse Dick Joe Director General, Ministry of Education and Training, Private Mail Bag, 9028, Port Vila 2015 Page 31