Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1694848386139.pdf (Uganda)
PARLIAMENT OF UGANDA Parlia Parliamentary Commission Annual Report For Financial Year 2017/18 Prepared in Compliance with Section 39 of the Administration of Parliament Act, 1997 (as Amended), Cap 257 Office of the Clerk to Parliament Parliament of Uganda Parliament Building Plot 16-18, Parliament Avenue Kampala, Uganda i TABLE OF CONTENT TABLE OF CONTENT ......................................................................................... ii LIST OF FIGURES ............................................................................................. iii LIST OF TABLES ............................................................................................... iii LIST OF ACRONYMS .......................................................................................... iv VISION, MISSION AND THEME IN THE STRATEGIC PLAN ........................................ v FOREWORD BY THE SPEAKER ........................................................................ vi EXECUTIVE SUMMARY ...................................................................................... x 1.0 BACKGROUND .................................................................................................. 1 2.0 METHODOLOGY AND STRUCTURE OF THE REPORT ....................................... 2 3.0 ORGANIZATIONAL OVERVIEW ............................................................ 3 3.1 Mandate of the Parliament of Uganda ..................................................................... 3 3.2 Corporate Governance of the Parliamentary Commission ........................ 3 3.2.1 The Parliamentary Commission ............................................................................ 4 3.2.2 Committees of the Parliamentary Commission...................................................... 5 3.2.3 The Parliamentary Service ................................................................................ 6 3.3 Operational System of Parliament ..................................................................... 8 3.3.1 Plenary ............................................................................................................... 8 4.0 PERFORMANCE OF THE PARLIAMENTARY COMMISSION IN FY 2017/18 ........ 9 4.1 Strengthened institutional capacity to deliver effectively and efficiently ................. 10 4.2 Increased public involvement and participation .................................................... 26 4.3 Strengthened Parliamentary accountability and scrutiny ...................................... 38 4.4 Enacted legislation for equitable and sustainable development ............................. 49 4.5 Effective Participation in International Engagements ............................................ 53 4.6 Improved work environment for Members and staff of Parliament and the public .. 55 6.0 KEY STRATEGIES FOR THE FUTURE ........................................................... 61 7.0 THE LEGISLATURE PERFORMANCE INDEX (LPI) .......................................... 62 ANNEXES .............................................................................................................. 63 Annex 1: Business Transacted by the Parliamentary Commission ................................. 64 Annex 2.
Parliamentary Calendar for the 3rd Session ..................................................... 65 Annex 3.

Legislative Performance Index ........................................................................ 68 Annex 4.

Parliamentary Commission Organogram…………………………………………….
71 ii LIST OF FIGURES Figure 1: Displays the Vision, Mission and Strategic Objectives of the Parliament of Uganda ...... 9 Figure 2: Composition of Parliament as at June, 2018 ....................................................... 10 Figure 3: Male Vs Female Staff ...................................................................................... 12 Figure 4: Permanent Vs Contract staff ............................................................................ 12 Figure 5: Gender distribution of recruited staff members .................................................... 12 Figure 6: Gender distribution by PC salary scales.
............................................................ 13 Figure 6: Capacity building activities undertaken by IPS in FY 2017/18 ................................ 17 Figure 7: Planned outputs of Capacity Development Project for District Local Councils ............. 28 Figure 8: Parliament Week activities .............................................................................. 29 Figure 9: Parliamentary Planning, Budgeting and Reporting System ..................................... 39 Figure 10: Highlights of the Parliamentary Rules of Procedure, 2017 .................................... 44 Figure 11: Summary of findings of the self-assessment exercise ........................................... 48 Figure 12: Summary of legislative business achieved in FY2017/18 ..................................... 49 Figure 13: Comparative analysis of legislative business in FY2017/18 with FY2016/17 ............ 50 Figure 14: International engagements of Parliament in the FY 2017/18 ................................. 54 Figure 15: Overall Gymnasium Participation .................................................................... 57 Figure 16: Gymnasium participation by Gender ............................................................... 57 Figure 17: Annual Performance of the First aid clinic ......................................................... 57 LIST OF TABLES Table 1: Mandates of Departments and Political Offices in the Parliamentary Service ...... 7 Table 2: Budget Performance for the Parliamentary Commission FY 2017/18 ............... 40 Table 3: Status of Committee Reports and backlog clearance ........................................ 41 Table 4a: Legislative Scrutiny of Budgets ...................................................................... 42 Table 4b: Legislative Scrutiny of Audit Reports.............................................................. 43 iii LIST OF ACRONYMS African, Caribbean and Pacific Group of States-European Union African Parliamentary Union Balanced Score Card Chief Opposition Whip Commonwealth Parliamentary Association Corporate Planning and Strategy Commonwealth Women Parliamentarians Democratic Governance Facility District Local Councils East African Community East African Legislative Assembly European Union Financial Management and Accountability Program Financial Year Governance Accountability Participation and Performance Government Chief Whip Information Communication Technology Institute of Parliamentary Studies Inter-Parliamentary Union Leader of the Opposition Members of Parliament National Development Plan Pan-African Parliament Parliamentary Budget Office Parliamentary Commission Public Finance Management Parliament of Uganda Parliamentary Strategic Plan Performance Measurement Process Top Management Team Uganda North America Association United Nations Development Programme ACP-EU APU BSC COW CPA CPS CPW DGF DLC EAC EALA EU FINMAP FY GAPP GCW ICT IPS IPU LoP MPs NDP PAP PBO PC PFM PoU PSP PuMP TMT UNAA UNDP iv VISION, MISSION AND THEME IN THE STRATEGIC PLAN VISION • A Transformed, Independent people- centred Parliament MISSION • Achieve improved accountability, representation, democracy and good governance for Sustainable Development in Uganda THEME • Legislating for the People, Sustainable Development and Democracy v FOREWORD BY THE SPEAKER On behalf of the Parliamentary Commission, I wish to congratulate the Top Management Team, the staff and other stakeholders for completing yet another milestone as we closed the Financial Year 2017/18.
I wish to report that the Parliamentary Commission and Top Management Team have continued to play a strong leadership role in the institution.

Section 39 of the Administration of Parliament Act, 1997 (as Amended), Cap 257 requires the Parliamentary Commission to prepare an Annual Report on the performance of Parliament.

This report the documents for FY Parliamentary Commission 2017/18 and the second session of the 10th Parliament of the Republic of Uganda.
the performance of This was the second financial year of implementation of the Parliamentary Strategic Plan (PSP), 2016/17 – 2019/20 under the theme “Legislating for the People, Sustainable Development and Democracy”.

The Parliamentary Commission aims to deliver its Vision to be a “Transformed, independent and people-centred Parliament” as it pursues its Mission to “Achieve improved accountability, representation, democracy and good governance for sustainable development in Uganda”.
The plan is well aligned to the Second National Development Plan (NDP II) and the Uganda Vision 2040.

In partnership with the United Nations Development Program (UNDP), the Commission embarked on setting up a Parliament Radio Station.

By close of the financial year, the space of the studios had been refurbished and procurement of the equipment was in advanced stages.

It is envisaged that the radio will start airing before the close of FY 2018/19.
The Commission and its service put up a great of exhibition at the 2nd Parliament week where the Parliament opened up to the public.

More than 3,000 members of the public participated in the activities of the week.

The Commission also initiated the review of the Administration of Parliament Act, Staff Regulations and Human Resource Manual to facilitate smooth management of the human capital in the service.
There was ground breaking ceremony for the construction of new Parliamentary chambers and construction is by ROKO Construction (Uganda) Ltd and ROKO Construction (Rwanda) Ltd; Completion is expected by 2022.

This is expected to solve the long-lasting problem of sitting space for MPs and also provide more offices, committee rooms, space for the Parliament Museum and a fitness Centre.

vi The achievements notwithstanding, the Commission encountered a number of challenges.
Among these are the high expectations of the public towards Parliament, changing perception of the public towards Parliament and the inadequate capacity to fast track Parliament business.

The Parliamentary Commission will continue to analyze, synthesize and prescribe strategies to arrive at actionable solutions and to enable the institution continue creating value to the nation in the short, medium and long term.

I would like to thank Hon.


Members of the Parliamentary Commission, the Party Whips, Committee Chairpersons, Hon.

Members of Parliament and the staff of the service for the diligent efforts they put in towards the improvement in performance registered this financial year.
I also appreciate the contributions of the Executive and the Judiciary arms of the State as well as development partners, civil society organizations and the media fraternity, for the excellent working relationships we enjoyed in the period under review, as we carried out the Legislative business.

Special acknowledgement goes to the Clerk to Parliament and her team for the dedicated and productive technical support.
I call for more action-renewed commitment towards the implementation of the strategic plan creating more value for the achievement of the aspirations in the Parliamentary Strategic Plan, 2016/17 – 2019/20.

In the next financial year, I am confident that the Commission will build upon its successes and further introduce innovative approaches to fulfill its constitutional mandate in order to better serve the people of Uganda.

Thank you!
Thank you!

Rebecca A. Kadaga, MP SPEAKER OF PARLIAMENT vii ACKNOWLEDGEMENT BY THE CLERK TO PARLIAMENT It is with great pleasure that I present the Parliamentary Commission’s Annual Report for Financial year 2017/18, in fulfillment of Section 39 of the Administration of Parliament Act, 1997 (as amended), Cap 257.

This was the second financial year running under the Parliamentary Strategic Plan (PSP) 2016/17-2019/20 and the 2nd National Development Plan.
The six (6) strategic priority areas of the PSP take cognizance of the challenges that the Commission is faced with and the measures to address them.

In order to strengthen the institutional capacity of Parliament, the Commission facilitated trainings, attachment programs, affiliations to professional bodies and participation in international engagements.

The Institute of Parliamentary Studies was at the center of capacity building within and outside Parliament.
To ensure participation and involvement of the public in Parliamentary business, the Commission created more avenues for public engagement through publications on the role of Parliament, social media engagements like tweet chats, Parliament week, Health week and open media access.
The contribution of technical departments in the legislative process has been instrumental in supporting the institution of Parliament with evidence-based information in order to achieve its constitutional mandate as a legislature.

On the international collaboration, the Commission hosted a number of international conferences; among these was the 4th Youth Parliament for Commonwealth Parliamentary Association (CPA) Africa Region, 2017.
The ground breaking for the construction of the new chambers was a great step towards improved working space for Members and Staff of Parliament.

I would like to acknowledge the contribution of the Speaker/Deputy Speaker, Hon.

Commissioners, Chairpersons of Committees, Hon.

Members of Parliament and the Staff of Parliament for the diligent and professional performance during the year, which enabled Parliament to achieve what is documented in this report.
Where we fell short, we are challenged to pick lessons and continue the pursuit of achieving our Vision of becoming a “transformed, independent and people-centred Parliament” by 2020.

Jane L. Kibirige (Mrs.) CLERK TO PARLIAMENT viii MEMBERS OF THE PARLIAMENTARY COMMISSION, FY2017/18 Jacob L. Oulanyah Rt.

Hon.

Deputy Speaker Rebecca A Kadaga Rt.

Hon.Speaker Dr.Ruhakana Rugunda Rt.

Hon.

Prime Minister Hon.


Matia Kasaija Minister of Finance, Planning & Economic Development Hon.Winfred Kiiza Leader of the Opposition Hon.

Peter Ogwang (Usuk County, Katakwi) Hon.

Atim-Ogwal Cecilia Barbara (Dokolo District) Hon.


Robinah Nabbanja (Kakumiro District) Hon.Arinaitwe Rwakajara (Workers Representative) Jane L. Kibirige (Mrs.) Clerk to Parliament/Secretary to the Commission ix EXECUTIVE SUMMARY The Parliament of Uganda has the constitutional duty and power to enact laws and approve resources for implementation of Government programs.
In line with the statutory requirement stipulated in Section 39 of the Administration of Parliament Act, 1997 cap 257 (as amended), the Parliamentary Commission is required to submit to Parliament an annual report highlighting the activities and operations of the Commission within the year, which shall include such other information as Parliament may request.

This report covers operations in FY2017/18 and was prepared through a participatory process by all departments and offices in Parliament.
The report highlights the performance in terms of achievements and challenges under each Strategic Objective (S.O.)

of the Parliamentary Strategic Plan 2016/17 – 2019/20.

S.O 1: To strengthen the institutional capacity of Parliament to deliver effectively and efficiently The Parliamentary Commission strengthened its capacity by externally recruiting forty two (42) new staff and promoting twenty six (26) staff to address the human capacity gaps.
The Institute of Parliamentary Studies (IPS) was strengthened with more funding under Government of Uganda Budget.

The IPS successfully undertook trainings for staff and members of Parliament, including induction and orientation programs for the newly recruited and promoted staff.

The Commission undertook performance management through periodic appraisal system and through the reward and recognitions scheme.
The Parliamentary Information Management System was enhanced through the digitization process of Library and Information Communication and Technology (ICT) services.

S.O.

2: To Increase Public Involvement and Participation by all Some new initiatives were instituted to attract public participation in Parliamentary process.

There was a Parliament Week, in which Parliament opened its doors to the public and over 3,000 members of the public participated.
The Commission hosted the Annual Health Week where members of the public underwent medical tests and sensitizations.

Corporate Social Responsibility (CSR) activities were organized among which was a special fundraising event in support of Persons with Albinism.

A total of Ushs.75,000,000 was raised.

The Commission further partnered with National Forestry Authority to plant trees in Moroto District.

The Commission expanded its social media base through engagements on twitter and facebook.
Tweet chats were held with the public on a number of topical issues.

The Commission boosted the outreach programs under the Office of the Speaker, the Office of the Deputy Speaker, the Office of the Leader of the Opposition in Parliament, Committees and Fora of Parliament and school outreach programs.

S.O 3: To strengthen Parliamentary Accountability and Scrutiny The Commission strengthened the Parliamentary Planning, Budgeting and Reporting System.
This system contributed to cost minimization and better resource mobilization.

The Commission held the first ever annual sector review retreat for the Legislature sector and conducted a self-assessment of the first session of the 10th Parliament in December 2017.

The annual report of the Commission for FY2016/17 was also prepared and tabled in fulfillment of Section 39 of the Administration of Parliament Act.
x As required by law, the Commission facilitated Parliamentary Committees to undertake a number of oversight field visits to monitor the implementation of government programs and policies.

Accountability Committees were supported to effectively consider the reports of the Auditor General and report on them for approval by the House.

S.O.
S.O.

4: To enact Legislation for equitable and sustainable development Parliament diligently undertook its legislative, oversight, representation and budget approval mandates and the following were achieved: fifteen (15) Oaths were administered to MPs, eleven (11) Government bills were passed.

Five (5) private members bills were introduced while fifty six (56) resolutions were made.
Furthermore, sixty two (62) Ministerial Policy Statements were debated and approved, thirty four (34) reports were adopted and one hundred seventeen (117) questions were answered during the Prime Minister’s time.

The National Budget Framework Paper, the Annual Budget Estimates and the Appropriation Bill were all processed in time as required by the PFM Law.

One post legislative scrutiny was undertaken on the Domestic Violence Act, 2010.
S.O.5: Effective Participation in International Engagements The Commission supported Members and staff to participate in International engagements including attending International meetings, conferences and bench marking visits to other countries.

Fourteen (14) resolutions and statements of Parliament on international affairs were passed.

Twenty two (22) committee reports from Parliamentary delegations abroad were considered in the House.
The Commission also hosted one hundred thirty seven (137) Parliamentary delegations from abroad as part of improving Inter-Parliamentary relations.

S.O.6: To improve the work environment In a bid to provide adequate working space for Members and Staff of Parliament, the Commission commenced the construction of new chambers.

As a short-term measure, the Commission acquired and equipped the Queen’s Chambers building with furniture and internet facilities.
The Commission maintained security within the Precincts of Parliament.

The clinic and the gymnasium were also equipped with new drug supplies and treadmills respectively, which increased the uptake of services.

The gym registered a total attendance of Four hundred fifty (450) persons for fitness and wellness programs while 3,700 clients sought services from the medical clinic.

During this reporting period, Parliament encountered a number of challenges.
These were: inadequate physical space for office accommodation, limited facilitation of resources and inadequate debating time on the floor of Parliament, among others.

The Commission is optimistic that Parliament is growing stronger and better outputs are expected in the next financial year (2018/19).
xi 1.0 BACKGROUND This annual report is prepared by and is delimited to the Parliamentary Commission operations during the FY 2017/18 in fulfillment of the requirements of Section 39 of the Administration of Parliament Act, 1997 Cap 257.

The report highlights the achievements of the Commission to inform future planning.
This report mainly focuses on the progress registered in implementation of the annual work plans as well as overall legislature sector performance against the targets set for the FY 2017/18.

The report takes into consideration the annual performance on the functions of Parliament.

The annual report herein is structured according to the International Integrated Reporting (IR) Framework, as customized to the Parliament of Uganda.
It elicits from the gathered material information about the Parliamentary strategy, governance, performance and prospects in a clear, concise and comparable matter.

The reports reflects a fair judgment of the Commission’s performance on the several issues that are considered pertinent and worthy reporting to stakeholders.

It is written in a manner that enables stakeholders of the Parliamentary Commission make informed assessments of the organization’s performance during the financial year under review.
The structure of this report therefore includes a Foreword by the Speaker (Chairperson of the Commission), acknowledgement by the Clerk to Parliament (Secretary to the Commission), an Executive Summary, Background information, Organizational Overview, the Parliamentary Commission performance FY 2017/18, highlighting the mandate, achievements, challenges as well as the key initiatives for the next Financial Year 2018/19.
The report includes Annexes, which provide detailed information relating to performance of the Parliamentary Commission.

Annex 1 includes meetings held, policies passed and resolutions implemented.

Annex 2 details the Parliamentary Calendar for the 3rd Session of the 10th Parliament.

Annex 3 details the information required to build the Legislative Performance Index and other indicators compiled to inform this report and Annex 4 illustrates the Parliamentary Commission Organogram.
1 2.0 METHODOLOGY AND STRUCTURE OF THE REPORT This report was prepared through a participatory and consultative process involving the leadership of Parliamentary Committees, Top Management Team and staff at different levels.
The process also entailed a detailed review of the performance of the Parliamentary Strategic Plan FY2016/17 – 2019/20, the Rules of Procedure as reviewed in the 10th Parliament, the Order Papers produced in FY2017/18, the Hansard, Committee work plans, Departmental work plans, the Ministerial Policy Statement for the Parliamentary Commission for FY 2017/18 and the budget of the Parliamentary Commission of FY 2017/18.
This report is organized in seven (7) sections, as follows: Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 • Background • Methodology and Structure of the Report • Organizational Overview • Performance of the Parliamentary Commission in the FY 2017/18 • Key Observations and Lessons from the year under assessment • Key Strategies for the future • Legislative Perfomance Index 2 3.0 ORGANIZATIONAL OVERVIEW The Parliament of Uganda is the national legislature of the Republic of Uganda and it derives its mandate from the 1995 Constitution.
Article 77 of the Constitution establishes Parliament.

Article 79(1) of the Constitution provides that Parliament shall have powers to make laws on any matter for the peace, order, development and good governance of Uganda.

Article 164(3) of the Constitution provides that Parliament shall monitor all expenditure of public funds.
3.1 Mandate of the Parliament of Uganda The Parliament of Uganda derives its mandate from Chapter 6 of the Constitution of the Republic of Uganda: a) To pass laws for the good governance of Uganda.

b) To provide, by giving legislative authority to taxation and acquisition of loans, the means of carrying out the work of Government.
c) To scrutinize Government policy and administration through the following:  pre-legislative scrutiny of bills referred to committees of Parliament;  scrutiny of the various objects of expenditure and the sums to be spent on each;  assuring transparency and accountability in the application of public funds; and  Monitoring the implementation of Government programs and projects d) To debate matters of topical interest usually highlighted in the President's State of the Nation Address.
e) To vet the appointment of persons nominated by the President under the Constitution or any other enactment.

3.2 Corporate Governance of the Parliamentary Commission Good corporate governance requires acknowledgement that an organization doesn’t operate in a vacuum, but is an integral part of society and therefore has accountability towards current and future stakeholders.
Corporate governance as a system of rules, practices and processes by which an organization is directed and controlled, essentially focuses on the need to balance the interests of different stakeholders in an organization.

The Parliamentary Commission has a solid governance framework that drives the 3 institution of Parliament to perform its corporate obligation and legislative requirements sustainably.

The Commission is a corporate member of the Institute of Corporate Governance.
The Commission is governed as follows: 3.2.1 The Parliamentary Commission The Parliamentary Commission is a body corporate established by Section3 (1) of the Administration of Parliament Act, 1997.

It is responsible for the organization and provision of strategic guidance to the Parliament of Uganda.
The Commission is comprised of the Speaker, the Deputy Speaker, the Leader of Government Business in Parliament, the Minister responsible for Finance, the Leader of the Opposition in Parliament and four Backbench Commissioners.

It is the governing body of Parliament whose primary responsibilities are to:  Set and steer strategic direction with regards to both (i) the organization’s strategy; and (ii) the way in which specific governance areas are to be approached, addressed and conducted.
 Approve policy and planning that give effect to the strategy and set direction;  Oversee and monitor implementation and execution by management; and  Ensure accountability for organizational  Performance by means of, among others, reporting and disclosure.
Specific functions of the Parliamentary Commission are: a) To appoint, promote and exercise disciplinary control over persons holding public office in Parliament; b) To review the terms and conditions of service, standing orders, training and qualifications of persons holding office in Parliament; c) To provide a Parliamentary reporting service; d) To provide such other Staff and facilities as are required to ensure efficient functioning of the Parliament; e) To cause to be prepared in each financial year, estimates of revenue and expenditure for the next financial year; and f) To make recommendations to Parliament, or with the approval of Parliament, determine the allowances payable and privileges available to the Speaker and Members of Parliament.
The Commission is responsible for the welfare of both Members and Staff of Parliament.

The Commission also operates through its own Committees of: Human Resource & Administration; Finance & Planning; and Audit & Risks.

Refer to Annex 1 for summary of business transacted by the Commission in FY2017/18.
4 3.2.2 Committees of the Parliamentary Commission To facilitate the conduct of its business, the Commission established Sub-Committees to assist in the performance of its duties and to enable it make effective decisions.
To assist the Commission in carrying out its functions of ensuring strategic guidance, the Commission has the following three (3) sub-committees: (i) Audit and Risk Management Sub-Committee The Audit and Risk Management Sub-Committee is comprised of independent and competent individuals at least one of whom has expertise in accounting and/or financial management and audit.

The powers of the Committee are to: a.


Obtain all information from management and staff as it deems appropriate; b. exercise the powers of final execution in the following areas: i.

Approval of the Audit plans of the Internal Auditor; ii.

Clear and monitor responses to Management letters; iii.

Clear and monitor responses to the recommendations made by external auditors.

c. Act on information pertaining to a critical risk to the organization.
(ii) Finance and Planning Sub-Committee The powers of the Committee are to: i) Re-allocate budgeted expenditure to meet an emergency affecting the organization; ii) Take appropriate measures to avert an impending significant financial loss to the organization and inform the Commission.
The specific roles of the Committee are: (a) Finance i) Reviewing the PC work plans and budgets as presented by Top Management; ii) Reviewing performance reports of the organization against the approved budget; iii) Examining the Organization‘s financial plans and commitments; iv) Reviewing and approving the procurement and disposal policies; v) Overseeing the periodic financial reporting process implemented by Management and reviewing the interim and annual financial statements prior to their approval by the Commission; and vi) Ensuring that significant adjustments, unadjusted differences, disagreements with Management and critical accounting policies are reported and; 5 vii) Reviewing of the annual reports and ensuring that the information therein is accurate and consistent; and that the institution’s financial practice are discussed with the external auditors.
(b) Planning Reviewing and recommending to the Commission for approval the Strategic, Operational (Annual) and Tactical (Quarterly) Plans of the various organs of the institution; Specifically, this involves: i.

Monitoring and evaluation of performance in implementation of approved Plans and projects; ii.

Reviewing and recommending for approval by the Commission Memoranda of Understanding and financing agreements with development partners; iii.
Monitoring and evaluation of resource mobilization, utilization and accountability functions for development partners’ support to the institution; (iii) Human Resource and Administration Sub-Committee The specific roles of the Sub-Committee are: i. ii.

iii.

iv.
iii.

iv.

Reviewing PC‘s broad human resource strategy; Reviewing human resource policies to ensure fairness, transparency and consistency with PC core values and the laws of Uganda; Reviewing the organization functional structure and salary structure; Reviewing the leadership needs of the institution at all levels to ensure continued ability to achieve the organization objectives.
3.2.3 The Parliamentary Service The Parliamentary Service, established by Section 9 (1) of the Administration of Parliament Act 1997, is headed by the Clerk to Parliament who is deputized by two Deputy Clerks; one in charge of Corporate Affairs and another in charge of Parliamentary Affairs.
The departments and offices of the service are created and reviewed from time to time to optimize implementation and execution of policies/programs set by the Commission for the efficient and effective service delivery to all stakeholders.

As at 30th June 2018, there were thirteen (13) departments under the two directorates headed by the Deputy Clerks, five (5) political offices, and two cost centers.

Table 1 details the mandates of departments and Annex 4 shows the organogram.
6 Table 1: Mandates of Departments and Political Offices in the Parliamentary Service DEPARTMENT 1.

Human Resource 2.

Sergeant-At-Arms 3.

Corporate Planning & Strategy 4.

Finance 5.

6.

7.

8.

9.

Communication & Public Affairs Information and Communication Technology Administration & Transport Logistics Library Services Legal and Legislative Services 10.

Parliamentary Budget Office 11.

Clerks 12.

Research Services 13.

Official Report 14.

Office of the Speaker 15.


Office of the Deputy Speaker 16.

Office of the Leader of the Opposition 17.

Office of the Leader of Government Business 18.

Commission Secretariat 19 Institute Parliamentary studies of support financial, procurement and stores MANDATE Advise the Parliamentary Commission and implement Human Resources Management matters.
Provide ceremonial aspects of the House, building maintenance, cleaning services, front desk services, to manage accommodation and facilitate occupational health and safety.

Coordinate the preparation and implementation of the Parliamentary Strategic Plan, monitor and report on the performance of Parliament and mobilize external resources.
inventory Provide services to the Parliamentary Commission Disseminate accurate information and educate the public on the operations and functions of Parliament to foster the corporate image of Parliament Develop, maintain and Information and Communications (ICT) Systems and services and to provide user support and ICT training Provide administrative, transport and logistical services to members, committees and units of Parliament.
Provide technical support to the Parliamentary Commission through the provision of Library & Information services and coordination of Records Management services Provide efficient and timely Legal and Legislative Services to the Parliament of Uganda, its Committees and the Parliamentary Commission.

Advise Parliament and its Committees on the Budget and National Economy.

Provide legislative procedural advice and administrative support to the House and its Committees.
Support the work of Parliament by providing research services, analysis and technical advice.

Produce an accurate, timely, verbatim report of the proceedings of Parliament.

To provide administrative support services to facilitate Rt.

Hon.

Speaker’s work Provide Administrative Support Services to facilitate Rt.Hon.

Deputy Speaker’s work.

Provide administrative support services to the Leader of the Opposition), Opposition Chief Whip, Party Whips (PWs) and Shadow Cabinet Ministers.
Provide administrative support services to the Leader of Government Business, Chief Whip and Cabinet Ministers.

Provide technical and administrative support services to the Parliamentary Commissioners in the execution of their work and to facilitate the meetings of the Commission and its Sub-Committees.

Deliver capacity building for Members and staff of Parliament, and other stakeholders for effective oversight, quality legislation, representation and consolidation of multi-party parliamentary system.
7 The Top Management Team (TMT) The Parliamentary Service is headed by the Clerk to Parliament.

There is a Top Management Team (TMT) which comprises; Clerk to Parliament, the two Deputy Clerks and all Heads of Department.

The TMT is chaired by Clerk to Parliament.

TMT meets at least once a month to deliberate on operational issues from departments and to consider policy matters to be referred to the Parliamentary Commission for discussion and approval.
3.3 Operational System of Parliament 3.3.1 Plenary Parliament conducts its business in plenary and through Committees.

The plenary is the sitting of Parliament and is at times referred to as “The House”.

It is presided over by the Rt.

Hon.

Speaker or Deputy Speaker.

Plenary operates in terms of sessions, which run from the month of June of one year to May of the year that follows (refer to Annex 2 for the Parliamentary Calendar for the third session of the 10th Parliament).
Each session is broken down into three (3) meetings the first meeting (June to October) focusing on legislation, the second meeting.

(November to December) focusing on oversight and the third meeting (Jan-May) focusing on budgeting.

On average eighty (80) plenary sittings are held in each session.

3.3.2 Committees of Parliament Under Article 90(1) of the Constitution, Parliament is empowered to appoint committees necessary for the efficient discharge of its functions.
There are sectoral, standing, select and Ad hoc committees of Parliament.

Their roles and functions are prescribed in the Rules of Procedure of Parliament.

The Committees of Parliament, in the exercise of their duties, conduct meetings, carry out public hearings, consider petitions, scrutinize Auditor General’s Reports, Ministerial Policy Statements, Budget Framework Papers and conduct any other business delegated by the House in accordance with the Rules of Procedure.
8 4.0 PERFORMANCE OF THE PARLIAMENTARY COMMISSION IN FY 2017/18 The performance of the Commission in 2017/18 is hereby presented according to the Strategic Objectives (S.Os) in the Parliamentary Strategic Plan, 2016/17-2019/20 and the proposed interventions under each objective displayed in figure 1.
Figure 1: Displays the Vision, Mission and Strategic Objectives of the Parliament of Uganda Strengthened institutioal capacity Improved work environment Effective Participation in international engagements VISION Transformed, Independent People-Centered Parliament MISSION To achieve improved accountability, representation, democracy and good governance for sustainable development in Uganda Increased Public involvement & Participation Strengthened Parliamentary Accountability & Scrutiny Enactment of Comprehensive Legislations 9 4.1 Strengthened institutional capacity to deliver effectively and efficiently In order to enhance the capacity of Parliament to effectively and efficiently deliver on its constitutional mandate, the Parliamentary Commission planned to undertake the following interventions.
Planned Interventions i. i. ii.

iii.

iv.

v. vi.

Build strong institutional mechanisms for delivery of services to Members and staff; Build capacity of Committees to increase their efficiency; Review and develop policies and regulatory frameworks; Strengthen Human Capital, Organizational Development and Design; Strengthen the Institute of Parliamentary Studies (IPS); Develop and implement an ICT Strategy and Plan; and Provide support to the Political Offices.
Source: Parliamentary Strategic Plan, 2016-2020 i.

Composition of Members of Parliament By the close of FY2017/18, Parliament had a total of 452 Members.

This comprised 290 directly elected members of Parliament 120 district women representatives, 25 representatives of special interest groups these are the youth, army, Persons with Disabilities and Workers and 17 ex-official members as in Figure 2.
Figure 2: Composition of Parliament as at June, 2018 Directly elected (290) District Women Rep. (120) Special interest groups (25) Ex- officios (17) 452 MPs 10 In terms of female representation, 35% of the members were female; this is an increase from 34.3% in FY 2016/2017.

This led the Inter-Parliamentary Union to rank the Parliament of Uganda at 31 (out of the 193 Parliaments) in terms of women representation, from an equivalent of the 33rd position in 2015/16 (IPU, 2017 & 2016)1.
Furthermore, Rule 154 (2.2) provides that the Speaker shall ensure that at least 40% of the leadership of the Committees of Parliament are women.

Women in Committee leadership were at 46% against the male MPs at 54%.

ii.

The staffing structure of the Institution By close of the financial year, the Parliamentary Commission had a total of 493 staff.
Among these, three hundred and three (303) staff were male representing 61% while 190 were female representing 39%, which is a slight improvement from 38% of female staff in FY2016/17 as illustrated in figure 3.

In addition to the staff on the payroll, the Commission is supported by 257 security personnel from the Uganda police force.
Out of the 493 staff, 81 staff members (19%) are employed on contract terms while 412 (81%) are employed on permanent and pensionable terms, implying a high sense of job security at Parliament (refer to figure 4).

There is low staff turnover standing as 0.5% for involuntary staff and 1.8% on voluntary exits with an average tenure of service being 12 years.
1 Women in Politics Info graphics, IPU, 2017, 2016 11 Figure 3: Male Vs Female Staff Figure 4: Permanent Vs Contract staff 81% 19% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Female (39%) Male 61% Source: PC Human Resource Records The Parliamentary Commission externally recruited 42 staff (19 female and 23 male), who joined the service in December 2017 (as illustrated in figure 5).

The Commission also promoted (26) staff to higher positions effective March 2018.
Figure 5: Gender distribution of recruited staff members 19 (45%) 23 (55%) 12 Figure 6 illustrates the gender distribution of staff members at the Top Management level (PC 1).

The figure indicates that there is still some male domination, with 29 male staff against 13 female staff.

However, there is a positive trend from 33% female staff at PC1 level in FY2016/17 to 45% in FY 2017/18.
r e b m u N 100 90 80 70 60 50 40 30 20 10 0 Female Male Figure 6: Gender distribution by PC salary scales PC 1 13 29 PC 2 17 38 PC 3 38 43 PC 4 94 91 PC 5 5 19 PC 6 5 4 PC 7 1 5 PC 8 13 78 At middle management level (PC 2 and PC 3) male staff have continued to dominate with a percentage decrease of women staff from 42% in FY2016/17 to 40% in FY 2017/18.

This decrease is attributed to three female staff who moved from PC2 to PC1 arising from the internal promotion exercise.
At PC4, there is some female domination and PC8 registered more male staff, as attributed to the male drivers in the service, most of whom are at PC8.

13 iii.

The Parliamentary Service Performance Management System The system aims to provide a mechanism by which the Parliamentary Service can assess, monitor, receive feedback and continuously foster improvements in staff performance.
Through an open appraisal process, staff performance towards attainment of work targets is measured on a scale of 1-5 via an iterative process encompassing the employee, supervisor (s), and line managers.

The feedback generated from the performance reviews, provides a baseline for evaluating the overall institutional practices, and progress towards attainment of strategic goals.
The findings indicate that as the Parliamentary service continues to grow, there is need for concerted management effort to influence employee performance and overall organizational productivity2.

iv.

The Parliamentary Reward and Recognition Scheme The Reward and Recognition Scheme (RRS) is aimed at recognizing and rewarding the efforts and achievements of teams and individuals who have rendered distinguished service to the institution.
The 2017 Employee Annual Awards marked the fifth year of implementation of the scheme.

Since its inception, the RRS has provided a platform for identification and focus on areas of performance excellence.
Reward Categories  Individual category comprises of the following awards: Employee of the Year; who is also the best performer of the year; Innovator of the Year, namely: (a) Innovator of the year from the level (Graduate level Officer and above) (b) innovator of the year Junior Officers to Support Staff; Departmental Achiever of the Year; Smartest Employee of the Year (Female and Male); Sports Personality of the Year (Sportswoman and Sportsman); Unsung Hero (driver and office assistant).
2 Three Year Staff Performance Report, HRM, October 2018 14  The group or team awards are intended to recognize organization-wide efforts and milestones attained by departments/teams in line with the PSP.

The categories are best performing directorate (parliamentary affairs and corporate affairs), best performing group (departments, political offices and secretariat) and best head of department.

Mr. Mugisa Justus was recognized and awarded as the employee of the year.
The officer was commended for his timely submission of Institutional Accounts and Ministerial Policy Statements coupled with extending support to Departments with budget information on disbursements.

The department of CPS was recognised as the best performing department based on their effort in successfully holding the first ever annual sector review of the legislature sector, preparation of the annual report of the Parliamentary Commission for FY 2016/17 and cascading of the Parliamentary Strategic Plan.
Consequently, Mr. Dison B. Okumu, Director, CPS was the best performing head of department.

The awardees are listed provided in the chart on the next page.

15 Poster of the awardees of the Parliamentary Reward and Recognition Scheme 16 v. Capacity building of Staff and MPs The Parliamentary Commission highly values its MPs and staff.
The Parliament of Uganda established the Institute of Parliamentary Studies in 2012 as a center for building institutional capacity to deliver trainings and other human capacity building initiatives.

The Institute routinely delivers capacity building programs in response to assessments and demands from both internal and external clients.

Parliament works with a pool of experts, other legislative and capacity building initiatives, and development partners.
By the end of the financial year, the Institute delivered as detailed in Figure 6.
Figure 6: Capacity building activities undertaken by IPS in FY 2017/18 Planned Achieved 20 14 8 4 5 4 6 5 10 7 Trainings for staff of Uganda Parliament Capacity building undertaken with MPs Capacity building to other Parliaments Capacity Building for local governments Training modules developed Source: IPS records 17 In order to strengthen the corporate visibility and commitment of the institution further, the Commission has signed up for corporate membership in a number of professional bodies among these: The Institute of Corporate Governance of Uganda (ICAU), the Federation of Uganda Employers (FUE), Human Resource Managers’ Association of Uganda (HRMAU), the Public Relations Association of Uganda (PRAU), the Uganda Evaluation Association (UEA), the International Development Evaluation Association (IDEAS), Uganda Law Society (ULS) among others.
Individual staff members have also been supported for professional certifications during the year under review among these are twenty (20) staff certified as for Balanced Scorecard Professionals (BSP) and Performance Measurement Process (PuMP).

Others were certified by the Chartered Institute for Personnel Development (CIPD), Chartered Professional Accountants, among others.

vi.
vi.

The Parliamentary Breastfeeding Crèche The Parliamentary Commission continues to provide support to women Members and staff of Parliament to effectively balance work and motherhood.

The Parliamentary Crèche (breastfeeding center), which, has been in existence since September 2015 continues to be applauded as one of the greatest workplace initiative in Uganda and beyond.

The Crèche is equipped with a number of baby friendly facilities and a dedicated staff.
The Crèche was projected to have a daily average of eight (8) babies attended to, however during the reporting period, the crèche registered an average attendance of twelve (12) babies.

In the reporting period, the center has served about 41 mothers.

18 Parliamentary Breastfeeding Creche Matron attending to the toddlers More than thirty (30) delegations have since visited the center to learn and document this as a best practice.
The center hosted delegations from Parliaments of Kenya, Namibia, Nigeria, Zambia and Sierra Leone, Ghana, Tanzania among others.

Locally, the center hosted delegations from the Ministry of Health, Ministry of Gender Labour and Social Development, Private Sector Foundation, Voice of France and BBC, among others.

vii.
vii.

The Employee Assistance Program In FY 2017/18, the Commission introduced the Employee Assistance Program (EAP) to provide psychosocial support in terms of guidance and counseling to staff who may be facing personal challenges that ultimately effect one’s productivity.

In its first year of piloted implementation, the program has supported four (4) staff members and there are positive outcomes.

The Commission intends to roll out the EAP to the benefit of MPs and a wider scope of staff members.
19 vii.

Increased access to Parliamentary information The Commission enhanced its Information Communication and Technology (ICT) services for both internal and external users.

There is increased access to Parliamentary information for members of the public through an interactive website and social media platforms.

An E-voting system was introduced and digital signage installed in vantage points, which has enhanced information interface.
With more paperless processing of Parliamentary business, great strides were made towards a “Green Parliament”.

Seven hundred thousand (700,000) documents were digitized at the Parliament Library.

ix.

Strategic policy formulation and guidelines Parliamentary Commission being the policy-making organ, passed the Transport Management Policy and undertook a shift in policy on medical insurance for MPs.
Under review is the Parliamentary Commission governance policy manual, which will guide the Commission, Committees of Parliament, Management and staff in conducting their business.

The Commission was also considering the proposals for amendment of the Administration of Parliament Act.

The process of reviewing the Parliamentary staff regulations and the Human Resource Manual was almost completed.

The Commission continued to facilitate the operations of political offices.
These included staffing the office of the Leader of the Opposition in Parliament, elevation of the Office of the Leader of Government Business to Department level and financing various activities under the offices of the Speaker and Deputy speaker.

20 x.

Parliamentary Pensions Scheme Parliamentary Pensions Scheme was established by the Parliamentary Pensions Act, 2007 as a Contributory Hybrid Cash Balance retirement benefit plan for Members and Staff of Parliamentary Commission.
The Act came into force on the 1stJuly 2001.

Since 2007 a number of amendments have been passed and incorporated in the Act.

The main purpose of the Scheme is to provide pensions and other retirement benefits to Members and Staff of Parliamentary Commission, and relief to the dependents of deceased participants.

The Members contribute 15% of the basic salary and the Sponsor contributes 30% or a rate determined to guarantee solvency of the Scheme.
Members receive interest on their scheme credit at a guaranteed rate of 8% as specified by the Parliamentary Pension Act.

The Fund registered positive performance in the financial year ended 30th June 2018.

The investment income before tax increased from UgX.

19.85 billion in FY 2016/17 to UgX.

23.06 billion in FY 2017/18.

The percentage growth was lower at 16.2% in 2017 compared to 58.4% in 2017.

The assets of the Scheme grew from UgX.

152.83 billion in FY2016/17 to UgX.


204.55 billion in FY 2017/18.

The Scheme registered reasonable growth in member contributions and interest income and posted a return on average investable fund of 13% before tax and 11% after tax.

The benefits paid out amounted to UgX.

3.75 billion in FY 2017/18 compared to UgX.

2.05 billion paid out the previous FY.

The Board remains focused and committed to superior service delivery that increases efficiency of the Scheme for the benefit of its members.
During the year, the Board operationalized the loan scheme and has been able to review Scheme’s strategic documents such as the Finance Manual, Strategic Plan and a 3 –year Investment Policy Statement.

The development of such Scheme policies will offer direction in the management of the Scheme operations and investments for the defined future.
21 Xi Development Partners Support to Parliament for FY2017/18 Currently, there are four Programmes actively supported by Development Partners to complement the financing of approved activities of the Parliamentary Commission.

These are: a) The Rule of Law and Constitutional Democracy (RLCD) Programme This Programme is being supported by the United Nations Development Programme.
During the year under review, a grant of USD300,000 (Three Hundred Thousand Dollars) was approved and specifically earmarked for procurement of equipment and construction of the studios for the Parliament FM Radio Kampala Station.

Direct payment method was used to pay the Contractor and Equipment Suppliers.

 USD50,000 was utilized on feasibility study studies (Technical and Socio- economic)  USD250,000 for equipment and studio set up.
 Commissioning of the Parliament Radio is expected by close of June 2019.

The Parliamentary Commission envisages increased participation and enhanced citizen engagement through the radio which will provide more access to Parliamentary business.

b) Strengthening the Oversight and Legislative Function of Parliament for Increased Political Responsiveness This Programme is being managed under the Memorandum of Understanding between the Parliamentary Commission and the Democratic Governance Facility (DGF).
The total disbursement for the Programme over the five year period is UGX.998,400,000/= (Uganda Shillings Nine hundred ninety eight million four hundred thousand only) advanced to Parliament in six installments.
22 These funds were utilized to:  Support the Office of the Leader of Opposition and Shadow Cabinet  Support the Government Assurances and Implementation Committee of Parliament  Support the Institute of Parliamentary Studies; and  Support the establishment of a Monitoring & Evaluation System in Parliament.
c) Governance, Accountability, Participation and Performance (GAPP) Programme The partnership for this Programme is governed by a Memorandum of Understanding signed between the Parliamentary Commission and GAPP on 25th September 2013.

GAPP Program supports the efforts of accountability institutions for better coordination.

All funds are managed by the Programme Implementation Unit of GAPP.
During the year the following activities were supported;  Tripartite outreach meetings The Programme supported the Public Accounts Committee-Local Government to liaise with the Office of the Auditor General (OAG), Public Procurement and Disposal Authority (PPDA), Ministry of Public Service, Ministry of Local Government, and the office of the Inspectorate of Government to jointly follow up audit findings and conducting public hearings.
The public hearings involved the local leadership and citizens in selected local Governments with a view to enhancing participatory local accountability.

During the year tripartite outreaches were undertaken in Masaka, Gulu, Lira, Arua and Hoima audit regions.

 Report writing and Clearance of backlogs Upon completion of hearings from the outreach programs, the Program supported the Public Accounts Committee-Local Government to undertake report writing retreats.
Additionally, the Committee was supported to process 4 23 years’ backlog of FYs 2010/11 – 2013/14.

Consequently, the Committee reports on the audit report of FY2015/16 and the backlog were all tabled, debated and adopted in the House.

 Entry and Exit meetings GAPP program has supported Public Accounts Committee-Local Government to hold entry and exit meetings with accounting officers from Local Governments in relation to the report of the Auditor General.
 Public Accounts Committee-Local Government Mentoring Program to Local Government Public Accounts Committees Prior to tripartite outreach programs, the Program organizes an interface between the members of the Public Accounts Committee-Local Government and Local Government Public Accounts Committees to enhance their knowledge and skills in the audit process and draw an expectation plan by both parties.

iv.
iv.

FINANCIAL MANAGEMENT AND ACCOUNTABILITY PROGRAMME (FINMAP) The Financial Management and Accountability Programme (FINMAP) started in 2007 as key program mandated to take forward Public Finance Management (PFM) reforms in Uganda.

FINMAP has supported all dimensions of the budget cycle.
The six components are: (1) Medium Term Fiscal Planning, (2) Budgeting Systems, (3) Budget Execution, Financial Management and Accounting, (4) Oversight, (5) Local Government Financial Management Programme, (6) Management Support.

Within the Parliament of Uganda, the support is aimed at improving reporting systems and consideration of the reports of the Auditor General.

This programme is managed by the Programme Management Unit based in the Ministry of Finance, Planning & Economic Development.
24 The program supported the following activities:  Annual maintenance of the Parliamentary Information Management System  Functional capacity building for IT staff to implement and manage the system  Capacity building of technical staff who support accountability committees  Learning program to strengthen monitoring, evaluation and reporting of PFM reforms.
 Technical oversight studies to inform committees of Parliament on bills and laws related to PFM (Post-Legislative scrutiny of the Public Finance Management Act, 2015).
 Capacity of committees on PFM related modules strengthened  Build the capacity of MPs on the consideration of Value for Money Audit Reports  Field visits for value for money audits in four regional offices to assess the findings of VFM audits  Procurement of recording equipment for the storage of PFM sessions for evidence based official reports.
In the period under review, FINMAP III supported Parliament with the procurement of a set of recording and conference equipment, and delivery is expected before the end of FY 2018/19.

25 4.2 Increased public involvement and participation Parliament is expected to fulfill its mission of being people-centered by ensuring that legislation; oversight and representation functions entail the views of the public and address their needs and expectations.
The Commission undertook to enhance public participation and involvement in the business of Parliament through the following interventions.

Planned Interventions i. ii.

iii.

iv.

v. vi.

vii.

viii.
Improve access to Parliament by stakeholders; Establish linkages between local government councils and Parliament Increase public awareness on the role of Members and the mandate of Parliament; Update the Civil Society Organization’s database and regularly disseminate information to Members and staff of Parliament; Develop parliamentary programs to include and involve special interest groups; Support Committee-based site visits, public hearings and outreach programs; Develop feedback mechanisms between Parliament and the public; and Cascade support to constituency offices for Members.
Source: Parliamentary Strategic Plan, 2016-2020 i. Mechanisms to improve public Access to Parliament a) The Commission put up mechanisms to ease access to Parliament.

A total of 24,590 visitors accessed Parliament, which is an average of 95 visitors per each working day in a year.
b) In a bid to enhance online access to information, COSEKE (U) Ltd was contracted to digitalise Parliamentary proceedings, Committee Reports, Commission of Inquiry Reports, archival documents pertaining the history of Uganda, and other vital legislative publications.

The phase 1 and phase 2 of the project has digitized over 3 million pages of documents.

c) The establishment of the Parliament Museum and Archives is being fast tracked.
The Commission approved the commencement and development of the Parliament Museum and Archives through a phased approach.

26 ii.

Linking Parliament to Local Governments The District Councils “mirror” the national parliament in as far as legislative roles are concerned.

In order to further strengthen the linkage between Parliament and local governments, the Parliament of Uganda, through the IPS, undertook to implement an eighteen (18)-month capacity development project for District Local Councils.
The Speaker of Parliament, Rt.

Hon Rebecca A. Kadaga in center with district council leaders at the launch of the Capacity Development Project for District Local Councils in Uganda The specific outputs of the project are detailed in figure 7.
27 Figure 7: Planned outputs of Capacity Development Project for District Local Councils Communication Strategy Strategic Plan for the Uganda District Speakers Association Standardized and adopted Rules of Procedure for DLCs Capacity Needs Assessmen Report for DLCs Training curriculum and training modules for DLCs Platforms for interaction between Parliament and DLCs iii.
Awareness creation and feedback mechanisms of Parliament (a) Parliament Week Parliament of Uganda organized its second Parliament Week under the theme “Parliament; the voice of the people”.

During the week the precincts of the August House were opened to the Public from 21st to 25th January, 2018.

The five- day event attracted over 3,000 members of the Public who participated in various activities indicated in Figure 8.
28 Figure 8: Parliament Week activities Fundraising Drive Public Parliament Multi- denomination thanksgiving service PARLIAMENT WEEK Departmet Exibitions Parliament Tours Meet your MP session Civil Society Dialogue i. Fundraising drive The charity Fundraising Walk was the first activity of the Parliament Week.

The activity was held on Sunday January 21st 2018 aimed at raising funds for the construction of a community rehabilitation center for persons living with albinism.
Uganda has over 20,000 persons living with albinism, many of whom are faced with social stigma and discrimination that has limited their access to opportunities.

A total of Ushs.75,000,000/= was raised in cash and pledges.

ii.

Ecumenical Thanksgiving Service The Parliament of Uganda hosted a multi-denominational (Ecumenical) Thanks giving Service as one of the activities for the Parliament week.

The Service brought together Muslims, Catholics, Anglicans, the Orthodox and others.

Msgr.
Msgr.

Dr. Lawrence Semusu who delivered the sermon for the day called on Members of Parliament to ensure unity and cohesion amongst the three arms of Government.

29 iii.

Departmental Exhibitions One of the key activities of the Parliament week was the exhibition by all Departments.

The aim of the 5-day exhibition was to enable the staff of Parliament showcase to the public what they do and how they support Parliament.
The exhibition helped to educate the public on what Parliament does and the underlying processes that the public never gets to know.

It provided an opportunity for interaction between the technical staff of Parliament and the general public.

iv.

Civil Society Engagement Civil Society plays a key role in setting the public agenda.

One of the objectives of the Parliament week was to improve links between Parliament and the Public.
Therefore a high level panel discussion involving the civil society and leadership of Parliament was organized on Tuesday 23rd January, 2018.

The Topic for discussion was “The Voice of the people a reflection of the 10th Parliament”.

The keynote presenter was the Rt.

Hon.

Deputy Speaker of Parliament, Jacob L’Okori Oulanyah, who urged participants to focus on constructive criticism that can help Parliament improve its performance.
The panel of discussants included; Dr. Margaret Ssekagya, the Executive Director, Human Rights Centre, Mr. Francis Gimara the President of the Uganda Law Society, Prof. Gerald Karyeija, Senior Lecturer, Uganda Management Institute and Mr. Godber Tumushabe the Executive Director Advocates Coalition for Development and Environment.

v. Meet your MP Session and Tours of Parliament During the publicity of the Parliament week, the public was called upon to visit Parliament to learn and meet their MPs.
A team of protocol officers provided some guided tours of precincts of Parliament.

Over 3,000 members of the public accessed Parliament for these sessions during the 5-day Parliament week.

30 Some members of the public had the opportunity to sit in the gallery of Parliament and attend sittings of the East African Legislative Assembly that had its meetings in the chambers of the Parliament of Uganda at the time.

vi.
vi.

The Public Parliament The climax of the week was when the public was provided an opportunity to act as Members of Parliament for a day.

Selected members of the public were allowed to hold a mock debate in the Parliament Chamber.

The debate was held under the topic “Budget allocation and its impact on the standard of living of Ugandans”.
In fulfilling the requirements of a new ‘‘Parliament’’, the selected ‘‘legislators’’ were accorded an opportunity to choose from amongst themselves a ‘‘Speaker of Parliament’’.

Mr. Ouma Michael Kelvin was elected the speaker of this second public Parliament week.
The public Parliament, in its resolution, urged government to increase the budgetary provision to the Education and Health sectors to at least 15 percent of the national budget to fulfill recommendations in international conventions to which Uganda is party.

They further resolved that enhancing the salaries for teachers and medical personnel should be a priority in the coming national budget.
31 Parliament Week in Pictures The President of Uganda, H. E. Yoweri Kaguta Museveni, accompanied by the Speaker of Parliament Rt.

Hon.

Rebecca A. Kadaga, tour stalls of Departments and Offices of Parliament.

The Speaker of Parliament Rt.

Hon.

Rebecca A. Kadaga, accompanied by the Leader of the Opposition Hon.

Winfred Kiiza, led the 3 km walk, in a fundraising drive towards construction of a Community Rehabilitation Center for Persons with Albinism 32 The Leader of the Opposition Hon.
Winfred Kiiza explains the role of her Office to the public Hon.

Alyek Judith (Kole District) meets her constituents in "Meet Your MP" sessions 33 The Speaker accompanied by the Deputy Speaker lead the Public Parliament Speaker Mr. Ouma Michael Kelvin's into the Chamber of Parliament.

Mzee Semakula makes his submission to the public Parliament in the Chambers 34 vii.
Publications The Parliamentary Commission produced a number of publications aimed at raising public awareness on the role of Parliament and MPs specifically.

Some of these are illustrated below: viii.

Social media engagement During the reporting period, the Commission increased its visibility on social media through the Facebook page and initiated a formal twitter handle.
By close of the FY, the followership was as below: 35 @Parliament_UG 109,000 followers Parliament of Uganda 61,338 followers Furthermore, live tweet chats were organized as a platform for interaction between key leaders in Parliament with the public.

Some of the topics covered during the year were: nodding disease situation in northern Uganda; safety and protection of women in Uganda; the budget process; and hepatitis B vaccines situation.

An example of an e-poster is shown below: 36 ix.


Parliamentary Outreach and field visit programs During the period under review, a number of outreach and field visit programs were undertaken.

Committees of Parliament undertook eighty-eight (or 59%) oversight field visits out of the 150 planned.

The performance is attributed to resource constraints to facilitate implementation of Committee work plans.
Nevertheless, the oversight visits were used to engage with the public through inquiries, hearings and monitoring status of service delivery.

The Rt.

Hon.

Speaker undertook 120 (or 67%) out the planned 180 outreach program.

The Rt.

Hon.

Deputy Speaker took 73 outreach and the Leader of the Opposition 17.

The department of Communication and Public Affairs (CPA) undertook schools outreach programs to engage students and create awareness on the role of Parliament.
37 4.3 Strengthened Parliamentary accountability and scrutiny Parliament is responsible for oversight on the actions of the Executive but also to be exemplary in accounting for its resources.

There were established internal mechanism of tracking institutional performance and outcomes, which this section will be reporting on.

i. ii.

iii.

iv.

v. vi.

vii.

viii.
Planned Interventions Implement an integrated system of planning, budgeting and reporting; Establish an integrated Parliamentary information management system; Enhance resource mobilization; Improve cost minimization; Utilize assets and other resources effectively and efficiently; Enhance and implement regular internal monitoring and evaluation; Enhance monitoring systems for public expenditure; and Produce and disseminate the Annual Performance Report for the Legislature; Source: Parliamentary Strategic Plan, 2016-2020 i.
Planning, Budgeting and Reporting System The Parliamentary Commission complied with the highly comprehensive and integrated system of planning, budgeting and reporting as detailed in figure 9.

The system fits within the wider national budgeting frameworks for MDAs in compliance with the Public Finance Management Act (2015).

The compliance assessment of the Legislature sector annual budget for FY 2016/17 was found to be at 61.0 percent compliant to the NDP II.
In particular, the sector was 100%, 100%, 40%, and 50% compliant at sector planning, projects planning, budget process instruments and budget performance levels of alignment to the NDPII, respectively.

The Commission undertakes to improve on its budget execution and absorption.

38 Figure 9: Parliamentary Planning, Budgeting and Reporting System Source: Department of Finance Table 2 indicates the budget performance for the Parliamentary Commission for the period under review.
While the total approved budget amounted to shs.

483.754 billion the release amounted to shs.

561.263 billion and the actual expenditure was shs.

556.746 billion, hence a budget performed of 115.1%.

The over performance was due to a supplementary request made by Parliament to cater for clearance a construction certificate and to cater for the elected MPs from the newly created constituencies.
39 Table 2: Budget Performance for the Parliamentary Commission FY 2017/18 FY 2017/18 Type of Expenditure Wage Non-Wage Approved Budget (shs.

bn) 86.863 371.894 Released Amount (shs.

bn) 86.863 416.551 Amount Spent (shs.

bn) 86.805 412.596 Budget Performance (%) 99.93% 110.94% Release Performance (%) 99.93% 99.05% FY 2018/19 Approved Budget (shs.
bn) 86.933 343.871 Development 24.997 57.849 57.345 229.41% 99.13% 66.997 Total 556.746 483.754 Source: Ministry of Finance Planning and Economic Development 115.09% 561.263 99.20% 497.801 ii.

Enhanced cost minimization (efficiency) In order to enhance cost minimization (efficiency), a number of stringent financial management measures were instituted.

As a result, there was an improvement in accountability for travel abroad and hence a reduction in recoveries from MPs and staff.
Nevertheless, there was a general increase in the incidents of fund recoveries for local field visits not taken.

Total recoveries remitted to the consolidated fund from July 2017 to June 2018 amounted to Ushs.

992,710,774/= compared to Ushs.

612,607,200/= for FY 2016/2017 which translates into to a 62% increase in recovery.

Such incidents cause loss of resources that would otherwise be utilized for other productive activities.

iii.
iii.

Performance of Accountability Committees Parliament works through Committees to deliver its mandate.

In its oversight role, one of the mandates/functions of Parliament is to examine the reports of the Auditor General on all the sectors and make recommendations to the Executive.
During the period under review, the Accountability Committees of Parliament did a commendable job and tabled Six (6) reports that were adopted in plenary as per table 3; 40 Table 3: Status of Committee Reports and backlog clearance Date of Adoption 22/06/17 Committee Committee on Commissions, Statutory Authorities and State Enterprises (COSASE) Public Committee Government) Accounts (Central Public Committee Government) Accounts (Central 4/04/18 5/04/18 25/04/18 Committee on Public Accounts (Local Government) 25/04/18 Committee on Public (Local Accounts Government) 31/05/18 Public Committee Government) Accounts (Central Title of the Report Report on the investigations into the circumstances under which the reward of UGX 6 billion was given to 42 public officials of Uganda Revenue Authority (URA).
Report on the acquisition and utilization of the USD 200M loan facility from the Eastern and Southern African Trade and Development Bank.
the public-sector Report on entities under management (Ministry of Local Government, Office of the Prime Minister and Ministry of Public Service) for the FY 2014/15 Report on 139 Reports of the Auditor-General on District Local Governments and Municipal Councils for Financial Year 2015/16 Report on the consolidated backlog of the Auditor- General Reports for District Local Governments and Municipal Councils for the F/Y 2010/11 – 2013/14 Report on the report of the Auditor-General for the FY 2014/15 (Entities with unqualified opinion).
Source: Department of Clerks During the period under review, the Committee on Public Accounts (Local Government) presented a consolidated report for 139 local governments and went further to clear a long outstanding backlog of four (4) years (F/Y 2010/11 – 2013/14).

41 iv.

Public Expenditure and Financial Accountability (PEFA) Assessment 2016 The Commission contributed to the compilation of the PEFA Assessment Report of the Republic of Uganda.
The purpose of this PEFA assessment is to provide an objective analysis of the present performance of the PFM system in Uganda against the PEFA indicators.

The PEFA provides an update of progress in Public Finance Management (PFM) in Uganda since the last PEFA in 2012 and establishes a new PEFA baseline using the 2016 PEFA methodology.

The assessment covered expenditures by central government, budgetary units and revenues collected by government.
As Uganda has been the recipient of significant technical assistance to support the enhancement of many elements of its PFM system, it was considered appropriate to take stock of the overall progress.

Overall, the results of the PEFA showed that public financial management systems in Uganda are strong and reforms have improved systems as the PFM Reform Action Plan was operationalized.
Some PEFA assessment indicators were specifically targeting the contribution and performance of Parliament in the PFM process and the findings are provided in tables 4a and 4b.

42 UGANDA PUBLIC EXPENDITURE AND FINANCIAL ACCOUNTABILITY (PEFA)ASSESSMENT 201630th December 2017THE REPUBLIC OF UGANDA The indicator PI-18 as in Table 4a, was used to assess the nature and extent of legislative scrutiny of the annual budget.
It considers the extent to which the legislature scrutinizes, debates and approves the annual budget, including the extent to which the legislature’s procedures for scrutiny are well established and respected and the existence of rules for in-year amendments to the budget without ex-ante approval by the legislature.
The findings indicated a low score of D+ because, the budget calendar during the previous two (out of the three) years of assessment (FY 2013/14, FY 2014/15 and FY 2015/16) was providing that Parliament approves the annual budget after the start of the financial year.

The anomaly was corrected by the Public Finance Management Act (2015).

However, according to the PEFA assessment report, Parliament still lack clear rules on how to re-allocate the budget as well as the total expansion of the expenditure.
Table 4a: Legislative Scrutiny of Budgets Minimum Requirements (Scoring Method M1) Overall Assessment 18.1 Scope of budget scrutiny 2016 D+ A 18.2 Legislative procedures for budget scrutiny A Explanation The legislature’s review covers fiscal policies, medium term fiscal framework and medium term priorities.

Aggregates for the coming year as well as details of expenditure and revenue.
The legislature’s procedures to review budget proposals are approved by the legislature in advance of budget hearings and respected.

Consultation with the public contributes to this level of score.
18.3 Timing of budget approval 18.4 Rules for budget adjustments by the executive D C The legislature has not approved the annual budget within one month of the start of the year in two or more of the last three fiscal years Clear rules exist which may be adhered to in some instances OR they may allow administrative re-allocation as well as total expansion of expenditure.
Source: Uganda PEFA Assessment 2016 Report (Department of International Development December, 2017) 42 Table 4b presents another PEFA assessment indicator PI-31 for Parliament as it scrutinizes the Audit reports.

The findings indicated a score of C, because at the time of assessment, Parliament had a backlog for the scrutiny of Audit reports.

Over time, the accountability committees have come up with strategies for overcoming the challenge of backlogs.
Table 4b: Legislative Scrutiny of Audit Reports Minimum Requirements (Scoring Method M2(AV)) 2016 Explanation Overall Assessment 31.1 Timing of audit report scrutiny 31.2 Hearings of audit findings 31.3 Recommendations on audit by the legislature 31.4 Transparency of scrutiny of audit reports legislative C D C C B Parliament has not yet completed scrutiny of the audit report for the financial year 2012/13 though is reviewing 2013/14 and 2014/15 concurrently.
In-depth hearings of key findings of audit reports take place occasionally, covering a few audited entities, or may take place with ministry of finance officials only.

legislature The actions to be implemented by the executive.

Hearings conducted few in public with a exceptions for example issues of national security or similar sensitive discussions.

Committee reports are provided to the entire House and also published on the official website or any other means easily accessible to the public.
issues recommendations on Source: Uganda PEFA Assessment 2016 Report (Department of International Development December, 2017) v. The Parliamentary Rules of Procedure Parliament is mandated to set guidelines for its operations herein referred to as the Rules of Procedure.

These Rules provide minimum standards and procedures for conducting Parliamentary business.

The Rules are laid down in 29 parts as detailed in Figure 10.

43 Figure 10: Highlights of the Parliamentary Rules of Procedure, 2017 I. II.
Preliminary including short title and interpretation Oaths, elections, general authority of speaker, suspension of rules, whips and related matters III.

Meetings, sittings and IV.

V. VI.

VII.

VIII.

IX.

X. adjournment of the House Order of Business Petitions Papers Presentation of parliamentary delegations abroad Treaties, Protocols and International agreements Prime Minister’s time, questions to ministers and other members Statements by ministers, members and personal explanations XI.
Motions and amendments to motions Rules of debate XII.

XIII.

XIV.

XV.

XVI.

XVII.

XVIII.

XIX.

XX.

XXI.

XXII.

XXIII.

XXIV.

XXV.

XXVI.

XXVII.

XXVIII.

XXIX.


Behaviour of members during debate Order in the House Voting in the House Votes of censure and removal from office Leave of absence Form, publication and introduction of bills Progress of bills Second reading Bills in Committee Recommital and third reading of a bill Delays with bills The estimates, budget and Committee of Supply Committees of Parliament Select Committees Ad hoc Committees Operation of Committees generally General vi.
Annual report of the Parliamentary Commission In fulfillment of Section 40 of the Administration of Parliament Act, 1997, the Parliamentary Commission is required to submit to Parliament an annual report of the activities and operations of the Commission within the FY that ended.

The report should include such other information as Parliament may request.

The Annual report was duly prepared and tabled in the House.

44 vii.
44 vii.

Annual Legislature Sector Review The implementation framework of the 2nd National Development Plan requires all sectors to undertake sector annual reviews.

Annual reviews are conducted by all Sector Working Groups, jointly with other stakeholders such as development partners as appropriate.

They include collating input, output and where available, outcome performance data for key results.
The annual reviews focus on assessing performance during the previous fiscal year, and determining actions and spending plans for the year ahead (current year+1).

The Parliamentary Commission organized a retreat for the first annual review of the legislature sector from 13th to 15th December 2017 at Speke Resort Munyonyo, under the theme “Legislating for the People, Sustainable Development and Democracy”.
The retreat was attended by over 170 participants comprising of Parliamentary Commissioners, chairpersons and vice chairpersons of committees, senior staff of Parliament, development partners, civil society organizations and representatives from other key MDAs.

The Speaker of Parliament Rt.Hon.

Rebecca A Kadaga in a group photo at the 1st Legislature Sector Review held from 13-15 December, 2017 at Speke Resort Munyonyo.

45 The review meeting, which was officially opened by the Rt.

Hon.
Hon.

Speaker of Parliament, aimed to:  Scrutinize the Legislature Sector progress in achieving the agreed sector level performance as stipulated in the Ministerial Policy Statement, the 2016-2021 NRM Manifesto and NDP II, and the Parliamentary Strategic Plan 2016-2020;  Generate, discuss and agree on the Legislature Sector’s emerging issues, priority actions, recommendations and undertakings over the next FY;  Aid planning and budgeting for FY2018/19.
The performance assessment of the sector was based on five (5) areas.

These were: the Self-Assessment tool of the Parliament of Uganda; The Sustainable Development Goals (SDGs); The National Development Plan II 2012-2020; The NRM Manifesto 2016/17 and The Parliamentary Strategic Plan 2016-2020.
Key undertakings from the Review retreat for implementation by the Parliamentary Commission were: Undertakings from the 1st Annual Legislature Sector Review 1) Hold sector reviews annually in the month of September 2) Submit the report of the self-assessment exercises to IPU as a best practice from Uganda 3) Improve efficiency in committee management systems 4) Improve public perception and image of Parliament 5) Enhance office space through fast tracking completion of the new chambers 6) Continuous capacity building of members to address the challenge of loss of capacity due to high attrition rates of MPs 7) Improve plenary system specifically making Prime Minister’s question time more effective, providing prime time for standing committees to present reports and requiring sectoral committees to report on a quarterly basis, the status of implementation of programs by sectors under their jurisdiction 8) Develop a governance policy and tighten the code of conduct to address issues of conflict of interest 9) Strict tracking of attendance of MPs to Parliamentary business through the plenary clock-in system and committee attendance books 46 viii.
Self-Assessment of the first session of the 10th Parliament In 2008 the Inter-Parliamentary Union (IPU) developed a self-assessment toolkit to assist Parliaments assess their performance against widely accepted criteria for democracy and good governance (IPU, 2008).

In 2013, the Parliament of Uganda customized the toolkit into a self-assessment tool for Parliament of Uganda.
This section presents the results of the self-assessment exercise, held on the 15th December 2017, on the performance of the first session of the 10th Parliament.
The tool was administered against eight (8) questions as listed in the box below: The eight (8) questions in the Self-Assessment Tool of Parliament of Uganda 1) The representativeness of Parliament; 2) Parliamentary oversight over the Executive; 3) Parliament’s legislative capacity; 4) Parliament and the budget process; 5) The transparency and accessibility of Parliament; 6) The accountability of Parliament; 7) Parliament and gender 8) Parliament’s involvement in international policy.
The purpose of the self-assessment exercise was to assist Parliament to systematically analyze its performance in the second session of the 10th Parliament.

This exercise would lead to the identification of strengths, weaknesses and the formulation of recommendations for reform and development.

The self-assessment exercise took a participatory approach, which involved answering questions about the nature of parliamentary business and how well it had been done.
Each of the questions in the tool covered one aspect of a democratic Parliament.

The 47 ASELFASSESSMENTTOOLFORTHEPARLIAMENTOFUGANDA participants debated and ranked the performance of Parliament on a five-point scale: 5 = very high/very good, 4 = high/good, 3 = medium, 2 = low/poor and 1 = very low/very poor.
Three other questions follow this initial group of questions.

These questions asked respondents to identify what they consider to be the greatest improvements made recently in that particular area, the most serious on-going deficiency and what measures are required to improve performance.

These conclusions formed the basis for recommendations at the end of the self-assessment exercise as presented in figure 11.
Figure 11: Summary of findings of the self-assessment exercise 4 3.5 3 2.5 2 1.5 1 0.5 S E R O C S 0 Q.1 Series1 3.2 Q.2 3.4 Q.3 3.5 Q.4 3.2 Q.5 3.1 Q.6 2.6 Q.7 3.9 Q.8 2.7 The findings of the self-assessment rated the 1st session of the 10th Parliament at average (3.2) inline of the eight (8) elements of the tool.
The greatest improvements were documented as diversity in representation of the country in Parliament in terms of interest groups and locations, the enactment of the public finance act which gave Parliament more powers in the budgetary process and the comprehensive rules of procedure that guide the operations of Parliament.
The greatest deficiencies were: limited legislative capacity especially in Committees; interference by the Executive; lack of or delayed information on the budgetary processes and recommendations of Parliament being non-binding.
48 4.4 Enacted legislation for equitable and sustainable development Article 79 of the Constitution provides that Parliament shall have powers to make laws on any matter “for the peace, order, development and good governance of Uganda.” Parliament is an enabling sector for the successful implementation of the National Development Plan (NDP) and attainment of the Sustainable Development Goals (SDGs).
It thus has an important role to play in ensuring that all people and communities are given equal opportunities to benefit from national development plans and projects.

The interventions towards achievement of this objective are listed in the box below: Planned Interventions i. ii.

iii.

iv.
iii.

iv.

v. Timely enactment of legislation; Enact legislation for national development; Strengthen the oversight role of Parliament in the budgeting processes; Carry out post- legislation oversight; and Scrutinize and mainstream cross-cutting issues in development plans and programs.

Source: Parliamentary Strategic Plan, 2016-2020 i.


Timely enactment of legislation The legislative business of Parliament is assessed in terms of bills passed, resolutions passed, committee reports adopted, ministerial statements adopted and petitions disposed.

A summary of the performance against the planned for the year under review is provided in Figure 12.
Figure 12: Summary of legislative business achieved in FY2017/18 70 60 50 40 30 20 10 0 65 56 40 50 50 34 20 11 5 2 BILLS PASSED RESOLUTIONS COMMITTEE REPORTS ADOPTED MINISTERIAL STATEMENTS PETITIONS Planned Achieved 49 Parliament registered the following performance:  Eleven (11) bills were enacted into law against the twenty (20) bills planned, indicating a performance of 55%, which was below the previous year’s performance of 85% at seventeen (17) enacted bills.
The executive withdrew three (3) bills and one was returned to the House.

 The sector registered performance over and above planned in some areas namely: the resolutions considered were (56) more than the planned (40) by 40%, Ministerial and other statements delivered at plenary were 65 against planned 50 hence performance of (124%) and public hearings held totalled to 104 against the planned 50 recording a performance of over 208% during the period under review.
 The sector held 80 plenary sittings, and 1,075 meetings of committees of Parliament.

The Prime Ministers question time attracted 117 responses on the status of service delivery in Uganda.

A comparative analysis of FY 2016/17 and FY 2017/18 in Figure 13 indicates that Parliament registered improvement in ministerial policy statements by 14% (eight ministerial statements), Reports adopted, by 6% (2 reports) and motions adopted by 4% (2 motions).
However there was a decline in the petitions disposed by 33% and of bills passed/enacted by 35%.

Figure 13: Comparative analysis of legislative business in FY2017/18 with FY2016/17 Petitions 2 3 Ministerial Statements Reports adopted Motions Bills passed 11 17 20 0 10 34 32 65 57 56 54 30 40 50 60 70 FY 2017/18 FY 2016/17 50 ii.
Introduction and Presentation of Private Members’ Bill Rule 120 provides an opportunity for introduction of a private member’s bill as follows; (1) Every Member has a right to move a Private Member’s Bill.

(2) The Member moving a Private Members’ Bill shall be afforded reasonable assistance by the Department of Government whose area of operation is affected by the Bill.
(3) The Department of Legal and Legislative Services of Parliament shall, where necessary, afford the Member moving the Private Members’ Bill professional assistance in the drafting of the Bill.

In line with Rule, nine (9) private members were drafted during the reporting period.

iii.
iii.

Bills Pending in Committees by the end of the FY Rule 128 (1 and 2) of the Parliamentary Rules of procedure of Parliament, 2017 explicitly states that; Whenever a Bill is read for the First Time in the House, it shall be referred to the appropriate Committee.
The Committees are further empowered to examine the Bill in detail and make all such inquiries in relation to it as the Committee considers expedient or necessary and report to the House within forty five days from the date the Bill is referred to the Committee.

By the end of FY 2017/18, 22 bills remained pending for consideration by Committees as detailed in the box below.

Pending bills in Committees by end of FY 2017/18 1.

The Uganda Forestry Association Bill 2015 2.


The National Biosafety Bill 2017 as returned by the president.

3.

The Supplementary Appropriation Bill 2017 4.

The Kampala Capital City (Amendment) Bill, 2015 5.

The Sugar Bill, 2016 6.

The Local Government (Amendment) Bill 2017 7.

The Data Protection and Privacy Bill, 2015.

8.

The Administration of the Judiciary Bill, 2018 9.


The Cooperative Societies (Amendment) Bill, 2016 10.The Anti-Counterfeiting Goods, Bill 2015 11.The Civil Aviation Authority (Amendment) Bill 2017 12.The Retirement Benefits Sector Liberalization Bill, 2011 13.The Investment Code Bill, 2017 14.The Mental Health Bill, 2014 15.The Uganda National Health Laboratory Services Bill, 2016.
16.The Indigenous and Complimentary Medicine Bill, 2015 17.The Persons with Disability Bill 2014 18.The Minimum Wages Bill 2015 19.The Human Rights (Enforcement) Bill, 2015 20.The Law Revision (Penalties in Criminal Matters Miscellaneous (Amendment) Bill 2015 21.The Marriage and Divorce Bill, 2009 22.The Sexual Offences Bill 2015 51 iv.
Strengthened oversight role of Parliament in the Budgetary Process The Commission continued to strengthen the institution to effectively play its role in the budget process.

During the year under review, the sector aligned specific provisions in the Rules of Procedure of Parliament (Rules 143 to 151) to the budgeting mandate of Parliament entailed in the Public Finance Management Act, 2015 (Sections 12-15).
To strengthen the capacity of Parliament to analyze compliance of the national budget to gender and equity requirements, the Equal Opportunities Commission (EOC) developed guidelines, which were tabled and envisaged to be fully disseminated to sectoral Committees for application during the budget discussions.

Post legislative scrutiny is key in assessing the efficacy of law under implementation for not less than five years.
During the year a post legislative scrutiny of the Domestic Violence Act (2010) was undertaken.

52 4.5 Effective Participation in International Engagements Parliament of Uganda engages internationally with the Executive as a key player in international relations.

Article 123(1) of the Constitution of Uganda empowers the President to make treaties between Uganda and any other country or international organization in respect to any matter.
Rule 40 of the Parliamentary Rules of Procedure makes provision for presentation of and reporting on treaties, protocols and international agreements before Parliament.

This is done by the Executive and examined by the Parliamentary Committee on Foreign Affairs.

Parliament planned to undertake the following interventions under strategic objective 5: Planned Interventions i. ii.

iii.

iv.
iii.

iv.

Develop and implement a strategy for international engagements; Establish a digitized system for tracking and coordinating incoming and outgoing delegations; Establish a mechanism for tracking treaties, agreements, conventions and protocols; and Empower Members and staff to participate in international parliamentary fora optimally.

Source: Parliamentary Strategic Plan, 2016-2020 The Commission recognizes the need to have in place a strategy for international collaboration.
A strategy would provide a framework for tracking international documents, among other issues.

This need will be prioritized in the FY2018/19 The Rt.Hon.

Speaker played leadership roles in IPU, CWP and CPA.

The Speaker participated in APU, EALA/EAC, African Union, United Nations, PAP activities and was also invited by other Parliaments and international organizations to Parliamentary conferences and meetings.

In total the Speaker led 27 delegations under this intervention.
The different engagement mechanisms are described in Figure 14.

53 Figure 14: International engagements of Parliament in the FY 2017/18 1 Report on international Protocols, treaties and agreements 14 Resolutions and Statements of Parliament on International affairs 27 delegations Participated in International bodies 3 Foreign speakers hosted 22 Reports from Parliamentary delegations abroad tabled 137 Foreign delegations hosted by the sector Parliament remitted Uganda government contribution of shs.
11.5b to the East African Community (EAC) for the East African Legislative Assembly.

A remittance of shs.

2.4b was made towards subscription fees for Parliament of Uganda to Commonwealth Parliamentary Association (CPA).
54 4.6 Improved work environment for Members and staff of Parliament and the public One of the major constraints facing Parliament in conducting its business efficiently is the inadequate physical space due to the increase in the number of MPs, staff and persons accorded access to the premises.

Inadequate office space may also hinder recruitment of staff to support the expanding Parliamentary business.

Planned Interventions i. ii.

iii.

iv.


Increase the physical space, facilities and equipment in Parliament Building; Acquire land for expansion; Establish a “Green” Parliament including waste management strategy; and Review the Occupational Health and Safety measures.

Source: Parliamentary Strategic Plan, 2016-2020 i.

Construction of new chambers During the reporting period, the Commission held a ground breaking ceremony for the Construction of the new Parliamentary Chambers.
The new chamber is envisaged to sit 500 MPs, accommodate the Parliament Museum and create more office space.

The construction work was progressing well by the end of FY 2017/18.

The Speaker of Parliament Rt.

Hon.

Rebecca A.Kadaga, accompanied by the Deputy Speaker, of Parliament Rt.

Hon.

Jacob Oulanya and Parliamentary Commissioners and Honorable Members of Parliament at the ground breaking for the construction of the new Parliament Chamber.

55 ii.
55 ii.

Occupational Health and Safety The Commission attaches a lot of importance on the health and safety of the MPs and staff.

The Occupational Safety and Health policy is being adhered to.

All staff who work in the library, stores, IT department and electrical, engineering units and official report are provided with adequate protective wears and work uniforms.

All floors of Parliament are equipped with fire extinguishers, which are regularly serviced.

iii.
iii.

Gymnastics services The Commission operates an in-House fitness center to help the MPs and staffs keep fit and more productive.

The gymnasium has two fulltime gym instructors and holds three sessions on a daily basis: in the morning (6.00-8.00am), lunchtime (1.00-2.00pm) and evening (5.00-7.00pm).

The picture below captures moment of action in the gym.

In FY 2017/18, the fitness center was equipped with wall mirrors.
The Center planned to have 800 participants (staff and MPs) access services but by close of the year 450 (56%) had been recorded.

The gym registered more male participants.

There were 300 male which is 67% and 150 female which is 33% as illustrated in figure 15 and 16.
56 Figure 15: Overall Gymnasium Participation Figure 16: Gymnasium participation by Gender 800 300 (67%) 450 150 (33%) Planned Achieved Male Female The attendance records indicate high preference for evening session, and in terms of equipment, the treadmill was most used.

There was more participation of Staff compared to MPs.

iv.

First aid clinic A first aid clinic continues to handle emergencies and medical related advisory services.
The clinic is headed by a senior medical officer (Dr) and supported by two nurses.

The clinic registered a number of achievements as indicated in Figure 17 below.
Figure 17: Annual Performance of the First aid clinic Patient Consultations made Consultations by Gender 3700 2,183 (59%) 3700 3650 3600 3550 3600 Planned Achieved 1,517 (41%) Female Male 2,500 2,000 1,500 1,000 500 0 57 Distribution of consultations Other achievements MPs, 07% Staff, 93% Referrals Made Health camps held 4 15 Respiratory infections highest consultations Beneficiaries of health camps 30% 1,500 During the year, the clinic developed a medical recording system to capture statistics related to disease incidence, medical supplies and stock outs, among others.
58 5.0 KEY OBSERVATIONS AND STRATEGIES FOR THE YEAR UNDER ASSESSMENT In the process of this review, a number of lessons and observations were made under each strategic objective as detailed below: 5.1.

Strengthened institutional capacity of Parliament to undertake its constitutional mandate effectively and efficiently; i. ii.

iii.

iv.

v. vi.

ISSUE/OBSERVATION Long working hours that result into reduced productivity.
Outdated editorial software and limited equipment Erratic IT network & limited technical support to Library services.

Undue delays in returning borrowed books Poor programming of Parliamentary activities Conflicting and unclear schedule of Committee meetings.

vii.

viii.

Delayed peer review which compromises the quality of work Lack of budget for airport parking and street parking fees.
PROPOSED RECOMMENDATION Flexible working hours Procurement of new editorial software & equipment such as cameras and computers.

Increase the bandwidth for internet; acquisition of a Library server.

Enforcement of punitive measures on late return/loss of books Design and operationalize a business tracking system.

Harmonize sittings of Committees to ensure that technical staff can ably provide support.
Consider reviewing the Rules of Procedure to provide for single committee membership by members of Parliament.

Strict enforcement of research standards.

Make budget provision for parking fees 5.2.

Increased public involvement and participation in Parliamentary business; i. ISSUE/OBSERVATION Lack of a communication strategy for the Parliamentary Commission.

PROPOSED RECOMMENDATION Consideration, approval and adoption of a communication strategy.

5.3.
5.3.

Strengthened Parliamentary accountability and scrutiny i. ISSUE/OBSERVATION Delays by user department contract managers in handling paper work for clearing invoices leading to delays in payment.

ii.

Unforeseen political programs interfering with the Parliamentary business PROPOSED RECOMMENDATION Monthly user department procurement statements should be availed to user entities and a copy to Director Finance to halt clearance of new procurement requisitions where pending issues exist.
Enforce the adherence to the Parliamentary calendar.

59 iii.

iv.

Lack of a risk management policy Delay in the submission of budget data as stipulated in the PFM Act 2015 v. Limited capacity for handling new emerging areas within the economy.

vi.

vii.

viii.

Lack of centralized electronic database for vehicles.

Absence of a pre and post- repair inspection facility for vehicles Limited use of monitoring and evaluation results ix.

Limited human resources to undertake M&E functions.

x. xi.
x. xi.

Lack of an automated Monitoring and Evaluation system.

Lack of sufficient funding for publication Developing a risk management policy.

Streamline data collection mechanism so that the department can timely access the budget data.

Re-design the economic analysis division to accommodate new emerging areas like financial market development; petroleum management, public debt portfolio products, performance of existing debt, risk assessment of debt and contingent liabilities.
Creating a centralized electronic database for vehicle fleet management Set up an inspection facility within the precincts of Parliament.

Improve uptake of Monitoring and Evaluation results for evidence-based decision making during budgeting and planning in Departments and Committees.

Equip departments to support Monitoring & Evaluation function in Parliament.

Procure software for online Monitoring & Evaluation system.
Increase budget for publication & frequent dissemination of Monitoring & Evaluation reports 5.4.

Enacted comprehensive legislations for equitable and sustainable i. ii.

development ISSUE/OBSERVATION Consideration of bills is continuously falling beyond the stipulated 45 days.

The process of drafting private member’s bills is majorly based on desk research and hence limited evidence based legislation PROPOSED RECOMMENDATION Explore mechanisms on how to dispose bills in time.
Institute stakeholder consultations in the drafting process of private member’s bills.

5.5.

Improved work environment i. ii.

ISSUE/OBSERVATION Health and safety concerns of the printing unit.

Long working hours experienced by door keepers PROPOSED RECOMMENDATION Rehabilitate the printing station to meet health and safety standards Institute flexible schedules/shifts 60 5.6.

Effective participation in international engagements i. ii.
ISSUE/OBSERVATION Weak enforcement of Rule 40 requiring the executive to present reports on international agreements, treaties and conventions Lack of guidelines for effective international engagement by Parliament.

PROPOSED RECOMMENDATION Strict enforcement of Rule 40 Design an international collaboration strategy 6.0 KEY STRATEGIES FOR THE FUTURE Expected Outcome Initiatives 1.

2.

3.

4.

5.
2.

3.

4.

5.

Improved image and branding of Parliament Improved access to IT services Improved processing & production of the Hansard Improved participation of Parliament in the budgetary process Improved visibility of Parliament Standardization and corporate branding of official stationery and other items.

a) Digitization of documents.

b) Finalize and operationalize the ICT help desk, which will support end users who request services of the department online.
The system will be instrumental in collection of information needs for members, guiding decisions on areas of prioritization for ICT and a feedback mechanism.

c) Integrated Parliamentary networks.

d) Operationalize the Bill Tracking System e) Live streaming of plenary to increase access to Parliament by the public.

a) An Ingestion and Archival System is required for audio/video digital storage and retrieval.
b) Committee rooms need to be urgently equipped with new public address and conference systems to facilitate audio recording of committee proceedings in an efficient manner.

c) Portable public address and recording systems for coverage of other parliamentary functions and activities need to be acquired urgently.

d) Implement an intranet-based/local network platform for editorial workflows to enable the efficient production of the Hansard.
e) Re-design the Printing Press to enable resumption of in- House printing activities.

a) Hold budget week b) Hold budget breakfast meetings.

a) Establishment of Parliament Museum b) Launch of the Parliamentary Radio c) Start the process of establishing the Parliamentary TV 61 6.

Improved accountability and scrutiny a) Designing a notification system to Members and Staff for advances paid.
b) Customer satisfaction survey c) Develop a compendium of all policies implemented by the executive d) Developing a Monitoring and Evaluation Policy 7.0 THE LEGISLATURE PERFORMANCE INDEX (LPI) In FY 2016/17, the Commission commissioned the development of a statistical index to measure its internal operational performance and to gauge the extent to which achievement of the six strategic objectives has been realized, herein referred to Legislative Performance Index (LPI).
The operational statistics for the period 2016/17, are the baselines against which the performance of FY2017/18 is measured as detailed in Annex 3.

Every financial year following, information on the same parameters is recorded, to eventually form a time series.

The resulting computation, after a consultation with the Uganda Bureau of Statistics, will be an LPI with FY 2016/17 as base year (LPI 2016/17 = 100).
62 ANNEXES 63 Annex 1: Business Transacted by the Parliamentary Commission Meetings of the Commission 59th Parliamentary Commission meeting held on 04/07/2017 60th Parliamentary Commission meeting held on 28/08/2017 61st Parliamentary Commission meeting held on 30/10/2017 62nd Parliamentary Commission meeting held on 23/11/2017 63rd Parliamentary Commission meeting held on 22/11/2017 64th Parliamentary Commission meeting held on 26/02/2018 65th Parliamentary Commission meeting held on 30/04/2018 66th Parliamentary Commission meeting held on 25/06/2018 67th Parliamentary Commission meeting held on 27/06/2018 Health Sub Committee Meetings held: 14th February, 2018 19th February, 2018 21st May, 2018 Finance and Planning Sub Committee Meetings held: On 26th March, 2018 On 16th June, 2018 POLICIES PASSED: Total No.
14 Meetings 1) 2) Transport Management Policy A Shift in Policy on Medical Insurance for Members of Parliament.

Total No.

2 Policies Resolutions Implemented Min.

PC.

033/2017: Employment of a person with Albinism.

Min.

PC.

035/2017: Appointment of Acting Directors for Office of the Leader of Government Business (OLGB) and Commission Secretariat.

Min.

PC.

042/2017: Establishment of a Travel Office in Parliament.

Min.

PC.

043/2017: Redeployment of staff in the Printing Section.

Min.

PC.
Min.

PC.

045/2017: Appointment of Coach for Football, Netball and Volleyball.

Min.

PC.

079/2017: Shift in Medical Insurance Policy for Members of Parliament.

Min.

PC.

005/2018: Promotion of staff.

Min.

PC.

013/2018: Approval of Organogram for OLGB.

Min.

PC.

016/2018: Establishment of the Parliamentary Museum.

Min.

PC.

018/2018: Appointment of Contracts Committee members.

Min.

PC.

073/2017: Appointment of the Internal Audit Committee Min.

PC.
PC.

035/2018: Change of terms of employment for Drivers in the pool.

12 Resolutions 64 Annex 2.
Parliamentary Calendar for the 3rd Session SUMMARY PHASE LEGISLATION 1ST RECESS OVERSIGHT 2ND RECESS BUDGETING PROGORATIO N June 201 8 July 201 8 Aug 201 8 Sept 201 8 Oct 201 8 PERIOD Dec 201 8 Nov 201 8 6th June-4th October Jan 201 9 Feb 201 9 Marc h 2019 May 201 9 Apri l 201 9 5th Oct-5th Nov 6th Nov-20th Dec 21st Dec-7th Jan 8th Jan-31st May 31st May THE 1ST MEETING OF THE 3RD SESSION OF THE 10TH PARLIAMENT (6TH JUNE – 4th OCT 2018)-LEGISLATION Time Frame 06/06/2018 14/06/2018 19/06/2018 10/07/2018 10– 12/07/2018 6/06 – 4/10/2018 S/No Business to be handled Delivery of the State of the Nation Address by H.E The President Reading of the Budget Speech Report of the Committee on Budget on the Supplementary Expenditure Schedule No.
3, FY 2017/18.

Receive the list of Accounting Officers Constitution of Sectoral Committees Motion that thanks of Parliament be Recorded for the clear and precise exposition of Government policy contained in the Address on the State of the Nation by H.E the President to Parliament on Tuesday 06th June, 2017 Response by the Leader of the Opposition in Parliament to the Address on the State of the Nation delivered to Parliament by H.E the President Response by the Rt.

Hon.
Hon.

Prime Minister/Leader of Government Business to the response by the Leader of Opposition in Parliament on the State of the Nation Address delivered by H.E the President Bills The Uganda National Health Laboratory Services Bill, 2016 A Bill for an Act entitled the National Biosafety Act, 2017, (as returned by H.E.
The President in accordance with Rule 142) The Investment Code Bill, 2017 The Sugar Bill, 2016 The Mental Health Bill, 2014 The Human Rights (Enforcement) Bill, 2015 The Law Revision (Penalties in Criminal Matters) Miscellaneous (Amendment) Bill, 2015 The Kampala Capital City Authority (Amendment) Bill, 2015 The Retirement Benefits Sector Liberalization Bill, 2011 The Indigenous and Complementary Medicine Bill, 2015 65 The Minimum Wages Bill, 2015 The Sexual Offences Bill, 2015 The Constitution (Amendment) Bill, 2017 The Security Interest in Movable Property Bill, 2018 The Administration of the Judiciary Bill, 2018 The Data Protection and Privacy Bill, 2015 The Civil Aviation Authority (Amendment) Bill, 2017 The Uganda Wildlife Bill, 2017 The National Environment Bill, 2017 The Cooperative Societies (Amendment) Bill, 2016 The Marriage and Divorce Bill, 2009 The Uganda Forestry Association Bill, 2010 1ST RECESS 5/10- 5/11/2018 THE 2ND MEETING OF THE 3RD SESSION OF THE 10TH PARLIAMENT (6th NOV 2018 – 20th DEC 2018)-OVERSIGHT S/No Business to be handled 1.
Consideration of business carried forward from the First Meeting and any other to be presented by Hon.

Ministers/Backbench Members (Committee Reports on Motions, Petitions, Oversight, etc.

): 6/11- 20/12/2018 Time Frame I.

Report of the Committee on Finance, Planning and Economic Development on the Proposed Increase of the Share Capital of Housing Finance Bank (U) Limited.

II.

Report of the Committee on Physical Infrastructure on the Inquiry into Mandatory Inspection of Motor Vehicles in Uganda III.
Report of the Committee on Presidential Affairs on the Management and Operations of the City Abattoir.

IV.

Report of the Committee on Natural Resources on The Progress of the Karuma and Isimba Hydro Power Projects as of December 2017.

V. Report of the Committee on Education and Sports on the Hosting of the 2017 East African Secondary Schools Athletics Competitions in Gulu.

VI.
VI.

Report of the Committee on Government Assurances and Implementation on the Status of Implementation of Government Assurances in Sectors of Health, Works, and Transport, in Selected Districts.

VII.

Report of the Committee on HIV/AIDS and Related Matters on a Motion for Approval of the HIV and AIDS Prevention and Control (HIV and AIDS Trust Fund) Regulations, 2018.

VIII.
VIII.

Report of the Committee on Equal Opportunities on the Ramifications of the Influx of Immigrants engaged in Petty Trade, on the Economic space and Livelihoods of Citizens.

IX.

Report of the Committee on Equal Opportunities on an Oversight Visit to the Karamoja Sub-Region in Appraisal of the State of Education and Healthcare Services Delivery among the Marginalised Communities of Ik, Tepeth and Pokot (21st – 27th August, 2016).

X.
X.

Report of the Committee on Natural Resources on a Matter of National Importance raised by Hon.

Isaac Mulindwa Ssozi (NRM) Lugazi Municipality, on Chemicals and Gases emitted by Sugar Cooperation of Uganda Limited (SCOUL) and Hope Trading Company Limited (Matter raised at the 31st sitting of the 2nd Meeting of the 2nd Session of the 10th Parliament of Uganda held on Thursday, 8th February, 2018).

66 XI.
66 XI.

Report of the Committee on Information Communication, Technology and National Guidance on the Alleged Fraudulent Award of Tender by NITA-U to Huawei Technologies Ug Ltd for the Missing Links Project, Phase IV of the National Backbone Infrastructure (NBI) XII.

Report of the Committee on Rules, Privileges and Discipline on Investigations into the Relations between the Media and Parliament (Report dated December 2016).
Statutory Reports and other mandatory reports from Committees 2019/2020 Budget Approval Process in accordance with the PFM Act, 2015 Parliament receives the Budget Framework Paper from the Ministry of Finance, Planning and Economic Development in accordance with Section 9 (5) of the PFM Act, 2015 2.

3.

2ND RECESS (CHRISTMAS PERIOD) 20/12/2018 21/12/2018- 7/01/2019 THE 3RD MEETING OF THE 3RD SESSION OF THE 10TH PARLIAMENT (8TH JAN – 31ST MAY 2019)-BUDGETING 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.
By 31/12/ 2018 By 20/01/2019 By 01/02/2019 Budget matters, ending with the prorogation on the 31st May 2019 Date/period Parliament receives Budget Framework Paper (BFP) for FY 2019/20- 2023/24 Sectoral Committees should have reported to the Budget Committee on the BFPs of their respective Ministries Budget Committee reports to Parliament on the BFP for FY 2019/20- 2023/24 Parliament should have received Ministerial Policy Statements for FY 2019/2020 Alternative Policy Statements should have been submitted to Parliament Minister of Finance, Planning and Economic Development should have presented to Parliament, the proposed annual budget for the FY 2019/2020 Sectoral Committees should have reported to Parliament on the Policy Statements referred to them in their jurisdiction The Budget Committee should have reconciled recommendations on the reports on the Ministerial Policy Statements.
The Budget Committee should have reported to Parliament on the recommendations of the reports on the Ministerial Policy Statements Parliament should have considered the Bills operationalizing the collection of taxes The Committee of Supply should have approved the estimates and expenditure for the FY 2019/2020 By 15/05/2019 By 20/05/2019 By 20/05/2019 By 01/04/2019 By 15/03/2019 By 20/04/2019 By 30/04/2019 By 29/03/2019 12.
Budget Committee should have reported on the Appropriation Bill PROROGATION OF THE 3RD SESSION OF THE 10TH PARLIAMENT By 30/05/2019 31/05/2019 67 Annex 3: Proposed Information for the Legislative Performance Index S/ No.

1.
STRENGTHENED THE INSTITUTIONAL CAPACITY OF PARLIAMENT TO DELIVER ITS MANDATE EFFECTIVELY Parameters Unit of Measure 2016/17 Baseline 2017/18 2018/19 2019/20 26 Sittings of the House Sitting days Average Length of Sittings Sittings of Committees Standing Sectoral Adhoc Committee of the Whole House Committee of supply Hansard Processing Parliamentary recordings produced on DVDs and Tapes Audio committee recordings produced Number Hours Number Number Number Number Number Number Number Live proceedings produced on CCTV network Number Transcript edited Edited Hansard transcripts printed Recording facilities provided for meetings outside plenary Number Number Number Legislation Resolutions passed Number Government bills introduced Number Government bills passed Private bills member’s bills drafted Number Number Private Members bills passed Number Petitions submitted Number Petitions disposed Number Reports committee adopted Number Budgets approved Number Number Ministerial statements Prime minister’s question time Number Loans Loans approved Sector beneficiaries of approved loans USD Millions Number 88 5 1,168 80 5 1,075 tba tba tba tba tba Loan financiers Number 5 9 68 S/ No.
28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 1.
STRENGTHENED THE INSTITUTIONAL CAPACITY OF PARLIAMENT TO DELIVER ITS MANDATE EFFECTIVELY Parameters 2018/19 2019/20 2017/18 Unit of Measure 2016/17 Baseline 38 14 23 18 5 4 39 52 4 1 1 7 25 8 1 1 60 Number Number Number Number Number Business of leader of opposition office Alternative policy statements Number Number Minority reports Responses to national budget Number Responses to budget speech Number Number Motions and statements drafted Issue Briefs produced Bill Analysis reports Accountability reports Presentations made Questions Staffing Staff recruited externally Staff promoted Staff retired Individual external training undertaken Group trainings organized Administrative support services Vehicle repair activities Requests for transport deployments 2.
INCREASED PUBLIC INVOLVEMENT AND PARTICIPATION IN PARLIAMENTARY BUSINESS Outreach programs Number Number Number Number 4 50 3 184 Number Number 82 1,724 265 2,708 42 26 5 Number 4 27 2 44a Outreach programs under Number 168 120 Speaker’s office 44b Outreach programs under Number Number Deputy Speaker’s office Outreach programs under LoPs office School engagement Visits held at schools School hosted Media relations Media Houses engaged in covering parliament Number Press briefs held Talk shows organized Number Newspaper supplements run Number Number Number Number 45 46 47 48 49 50 51 73 17 5 tba 874 tba tba tba tba 69 52 S/ No.
53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 Hours Average coverage hours provided to broadcasters 1.
STRENGTHENED THE INSTITUTIONAL CAPACITY OF PARLIAMENT TO DELIVER ITS MANDATE EFFECTIVELY Parameters 2017/18 tba Unit of Measure 2016/17 Baseline 2018/19 2019/20 6 8 tba tba tba tba tba n/a 2,805 3,000 Number Number Number Number Number Number Number 6227 18730 24,590 77,937 Number Number Documentaries produced and aired Parliament Events Guests involved in the Parliament week Guests participated in the Health week Guests involved in the research week Visitors in the chambers gallery Parliament visitors Outside mails slotted in MPs Pigeon Holes Corporate social events Parliamentary Information access Number of telephone inquiries by the public Number of written inquiries Number Types of publications produced Website articles posted Twitter followers 3.
STRENGTHENING PARLIAMENTARY ACCOUNTABILITY AND SCRUTINY Internal processes Meetings by audit and risk committee Departments undergone internal Audit Reports tabled from accountability committees Staff on the payroll as 30th June, 2018 Fixed assets verified Percentage growth of the parliamentary pension scheme Amount of resources mobilized Monitoring and evaluation M and E reports produced Number Number Committees using the committee tracker system Payments processed for companies tba 15 350 57,000 Number Percent 6,577 13 109,000 Number Number Number Number Number 27,952 USD 5 3 4 3 493 431 10 6 3 5 70 S/ No.
76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 1.
STRENGTHENED THE INSTITUTIONAL CAPACITY OF PARLIAMENT TO DELIVER ITS MANDATE EFFECTIVELY Parameters 2018/19 2019/20 2017/18 Unit of Measure 2016/17 Baseline 44 50 15 45 235 424 UGX UGX 2,110 4,754 4,490 2,005 Number Number Number Number 94, 992,000 869,409,214 517,615,200 123,301,560 Departments that submitted progress reports Financial Management Payments processed for travel abroad activities Advances processed for fuel, imprest, committee etc Amounts recovered as unutilized per diem for travel abroad Amounts recovered as unaccounted advances for committee inland field trips Procurement management Prequalified suppliers for goods and services Procurement adverts placed in media Evaluation reports submitted to the contracts committee Procurement requests submitted to contracts committee for consideration Orders places for procurement of goods and services Air tickets secured Stores management Batches received of deliveries by suppliers to the stores Batches issued of items from the store Intended lots disposed Lots of fixed assets disposed Fixed assets physically verified of existence, location & condition.
4.

ENACTING LEGISLATION FOR EQUITABLE AND SUSTAINABLE DEVELOPMENT Research Services Committee issue briefs Standard desk research reports prepared Bill analysis reports produced for MPs and Committees.

5 16 6,577 Number Number 433 364 455 268 Number Number Number Number 2,421 2,855 1,797 2,236 230 194 331 339 607 26 14 71 S/ No.

95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 1.
STRENGTHENED THE INSTITUTIONAL CAPACITY OF PARLIAMENT TO DELIVER ITS MANDATE EFFECTIVELY Parameters 2018/19 2019/20 2017/18 Unit of Measure 2016/17 Baseline Post-Legislative Scrutiny Studies conducted Policy Analysis reports produced Monitoring and Evaluation reports produced Committee meetings notes Committee field notes prepared Concept notes produced Bills analyzed under LoP Library services Documents scanned for archival collection Documents uploaded on e-library via Alfresco Document Management System Number Number Number Number Number Number Number 2 22 1 66 67 4 2 1 9 2 12 7 Number 2,000,000 10,806 Number 560 880 Number Number Number Number Number Number Number Number Clients who visited library Publications loaned out Publications returned Files retrieved from both active and semi-active Daily and instant classification and filing of documents Documents received and forwarded for action Letters delivered externally Entries made in various registers Transactions made through transit sheet and file requisitions forms Parliamentary proceedings undergone retrospective indexing Internal documents distributed Number Development Partner’s support to Parliament Donors programs at parliament Amounts of funds mobilized from donors Number Number Number USD 5,798 380 282 2,144 4,496 tba tba 1,610 13,608 8,953 10,032 4,354 5,948 13,078 8,632 4,633 466 916 3,000,000 3,344 4,851 6 4 tba 300,000 Legal services Legal opinions provided Number 122 201 72 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 Parliamentary contracts Number drafted Private member’s bills drafted Number Number Memoranda of understanding reviewed Number Legal briefs to committees Number Motions drafted Number Petitions drafted Number Questions drafted Number Cases of the Commission fully represented Number Bills amended 70 6 tba tba 54 20 7 6 27 76 22 2 50 67 15 10 24 25 28 27 137 3 7 7 10 Number Number Number Number 5.
PARLIAMENT’S PARTICIPATION IN INTERNATIONAL ENGAGEMENTS External trips undertaken by the speaker Speakers hosted Number of external visits by the Leader of opposition Delegations hosted by the Commission Parliamentary bodies meeting Number Number International treaties/ protocols International engagements of Committees External benchmarking visits undertaken Delegation reports prepared Delegation reports tabled 6.IMPROVED WORK ENVIRONMENT Space allocations Queens chamber office allocated Number Number tba tba Number Number 22 2 26 22 15 2 tba tba 137 Daily cleaning services 138 139 140 141 Parliament main building Development House Parking Multi-level parking Queen’s chambers Occupational Health and safety services Patients handled at the clinic Participants in the gym 142 143 144 Water dispensers in committees Per M2 Per M2 Per M2 Per M2 Number Number Number 15,818 4,560 20,451 2,535 1,780 600 70 15,818 4,560 20,451 3,700 450 73 74 ANNEX 4: PARLIAMENTARY COMMISSION ORGANOGRAM CHAIRPERSONPARLIAMENTARYCOMMISSIONCLERKTOPARLIAMENT(Secretary,Commission)DeputyClerkCorporateAffairsDeputyClerkParliamentaryAffairsAdmin & Logistics Finance SAA Corporate Planning & Strategy Communication public affairs ICT Library Human Resource Official Report Legal & Legislative services Budget Office Clerks Research Services Internal Audit POLITICAL OFFICES Institute of Parliamentary Studies Commission Secretariat Speaker’s Office Deputy Speaker’s Office Office of LOP Office of LOGB 75