Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1694840113285.pdf (Jamaica)
Gordon House, 81 Duke Street, Kingston, Jamaica Tel.

: (876) 922-0200 Fax: (876) 967-1708 Email: clerk@japarliament.gov.jm Website: http://www.japarliament.gov.jm DEPUTY CLERK (GMG/SEG 5) Applications are invited from suitably qualified officers for the post of Deputy Clerk (GMG/SEG 5) (vacant) at the Houses of Parliament.

The salary ranges from $3,706,560- $4,405,935 and any allowance(s) attached to the post.
SCOPE OF DUTIES Under the delegated responsibility of the Clerk to the Houses, the Deputy Clerk manages the operations of the Technical Services Division and supports the parliamentary process by providing advice to parliamentarians on the appropriate procedures for the conduct of the nation’s business at sittings of both Houses.
KEY RESPONSIBILITY AREAS: Technical/ Professional Responsibilities  Provides procedural guidance and scripts to Parliamentarians for the introduction of motions regarding the formation of Parliamentary Committees, Private Members’ and other motions, Bills, Acts or Subsidiary Legislation in keeping with the provisions of the Standing Orders;  Manages the daily activities in the preparation of the printing and circulation of Bills; the laying of documents and preparation of Order and Question Papers;  Ensures the safe custody of all laws, Hansard reports and documents of the Parliament;  Assists in ensuring that the Parliament and its sessional and oversight committees have the necessary procedural, administrative and research support;  Sits at the Table for all meetings of the House of Representatives, the Senate and major committees such as the Standing Finance, Standing Orders and Oversight Committees as needed, to advice on procedures and note proceedings with a view to providing the required support services;  Attends sittings of the Standing Finance Committee which examines the Estimates of Expenditure and prepares Reports of the Committee’s proceedings for submission to relevant Ministries and Departments;  Provides high level advice to Parliamentarians, Parliamentary staff and external stakeholders in relation to the operations of and businesses before the Houses and Parliamentary Committees, including the interpretation and application of the Standing Orders, parliamentary law, procedures and administrative practices;  Assists with the checking of Bills for accuracy of form and content before printing and submission to the Governor General for assent;  Provides guidance in the conduct of business and the interpretation of rules and regulations governing Parliamentary Committees during their meetings;  Assists in the preparation for local and international workshops, seminars and conferences to be hosted by the Jamaican Parliament.
Management/Administrative Responsibilities the senior management  As part of the development of strategic/corporate/operational plans and associated budgets for the Houses of Parliament;  Coordinates the design of work plans and programmes for staff supervised, ensuring staff team, participates in is effectively utilized and productivity optimized;  Oversees the performance and development of staff through the conduct of performance appraisals and recommends training and development initiatives to enhance performance;  Provides guidance to staff through coaching, mentoring and training, providing assistance and support as needed;  Establishes and maintains systems/programmes to foster a culture of service and team work within the Technical Services Division which entails the Library, Hansard Reporting and Editing sections;  Prepares and submits performance and other reports at agreed intervals.
REQUIRED COMPETENCIES Core  Excellent oral and written communication skills  Excellent interpersonal skills, including handling conflicts and providing coaching and counselling  Excellent decision-making and problem solving skills  Understanding the use of technology and the scope it offers for supporting management and operations  Ability to exercise sound judgment and flexibility while being very decisive  Ability to achieve objectives and performance targets through a team  Ability to work effectively with and communicate complex issues to a variety of constituencies and negotiate agreements in an environment where interests frequently conflict Integrity in placing the public interest before personal interest  REQUIRED EDUCATION AND EXPERIENCE  Certificate in Legal Education  Master of Science Degree Management or Master of Laws Degree in Government/Public Administration/Public Sector  At least ten (10) years working experience with at least five (5) at senior management level  At least five (5) years’ experience in the field of law Application accompanied by résumé´ should be submitted no later than Friday, February 4, 2022 to: Chairman Commission established under section 47 of the Constitution c/o Clerk to the Houses Houses of Parliament Gordon House 81 Duke Street Kingston Email: clerk@japarliament.gov.jm Please note that only short listed applicants will be contacted.