Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1696587829951.pdf (Vanuatu)
QUICK USER GUIDE – TRADE PORTAL How to log-in to the trade portal?

1) If you access the page of your national trade portal (https://country.tradeportal.org, <- substitute “country” with the name of your country, e.g.

https://nauru.tradeportal.org or https://kiribati.tradeportal.org ), click on the lock symbol in the upper right hand corner to enter your user name and password: 2) Once you clicked on “Login”, you will see that different options appear on the top of the page.
Click on “Admin Site”, and the internal admin site will open up in a new tab of your web browser.

3) Once you´re logged in you will see the following start screen with the different options that give you access to the different parts of the trade portal.

(e.g.

“Legislation” where you can upload/modify legislation) QUICK USER GUIDE – TRADE PORTAL How to create/modify a user?

1) On the Admin main site, click on “Settings”, than “Users” to access the user management section on the right-hand side.
2) The following overview will show, with a database of existing users on the left-hand side 3) If you click on the name of one of the users, you can modify the details (e-mail, admin rights,…) of the respective user.

To save your changes, click on the red disk button .

4) To create a new user, click on the plus on the left hand side.

Fill in all the details and select “Admin – Administrators” as “User Role” if you want to give the user editing& uploading rights.
Make sure to save your changes by clicking QUICK USER GUIDE – TRADE PORTAL How to modify an existing procedure?

1) If you click on “Procedures”, you will see an overview of the different procedures and steps on the left-hand side Note: It is helpful to check on the public page which procedure/product/steps you want to modify.

Choose the right category (e.g.

Import), the right product (e.g.

Vehicles) and the corresponding step you want to modify (e.g.

Obtain Customs Inspection).


Scroll down on the left-hand side and find the respective correct step.

2) Click on the respective Step that you want to modify (e.g.

Pay company registration fee or Obtain Customs Inspection- Import Vehicles) 3) Once you click on the step, you´ll see on top of the page the different categories (Contacts, Results, Requirements, etc.)

that you can modify.

These categories correspond to the ones you see on the public page.

Public Page: 4) Choose the category (e.g.
Contact) you want to modify and click on it to see all the details QUICK USER GUIDE – TRADE PORTAL 5) You can modify any detail of your chosen step by clicking on “Edit“ or pencil symbol Example 1 (with pencil symbol ) Example 2 (with “Edit”) 6) Save any changes by clicking on Save (the red disk button on the right side) 7) To also Publish the changes on the public website and once you double checked that the modified information is correct, click on (thumbs-up button) For more detailed information about each category and your modifying options, please have a look at the Online Trade Portal Manual - https://help.eregulations.org/ (Log in with the following User: unctad, Password: simple) QUICK USER GUIDE – TRADE PORTAL How to create a new procedure?
1) Structure your procedure first to make sure that you capture all the steps that a user has to do to achieve a certain objective (e.g.

Register a business).

Each procedure consists at least of one objective, one block and one step.

First, click on the Procedure tab.


On the left hand side you will see an overview of the existing procedures as well as the buttons to create new procedures New Procedures: Existing Procedures: 2) Create a New Objective: An objective is an overarching goal or operation that traders/investors want to achieve (e.g.

Register a business or Import plant products via the seaport).

In the system, an objective is a folder in the tree of objectives with sub-folders, blocks and steps.
In order to Create a “New Objective”, click on .

Type in the name of the objective and select the folder (=tick the respective box) where your new objective should be stored (e.g.

under “Starting a Business” or “Import”).


Save by clicking on a) Type in the name here c) Save b) Select the respective folder where your New Objective should be stored (tick the respective box) QUICK USER GUIDE – TRADE PORTAL 3) Create a “New Block”: Often there is a long list of steps to complete an objective, this makes it difficult to understand the procedure.

Blocks group the steps that are related to each other (e.g.
as they take place in the same institution) and make the procedure more easily understandable.

In order to Create a “Block”, click on Type in the name of the objective and select the folder/procedure (=tick the respective box) where your new block should be stored (e.g.

under “Starting a Business” or “Import”).


Save by clicking on a) Type in the name of block here c) Save b) Select the respective folder where your New Block should be stored (tick the respective box) 4) Create a “New Step”: A step is any necessary interaction between the user and the institution.

In order to Create a “New Step”, click on .

Type in the name of the objective and select the corresponding block (=tick the respective box) where your new step should be stored (e.g.
under “Obtain Customs Clearance” or “Pay Wharfage Fees”).

Save by clicking on .

If a procedure consists of several steps you can add any additional step in the same fashion (make sure to save it in the correct objective/block).

a) Type in the name of step here c) Save b) Select the respective block where your New Step should be stored (tick the respective box) QUICK USER GUIDE – TRADE PORTAL 5) Once the step is created, you can enter the details of the step.
Make sure to enter only steps that are important from a user perspective (not internal steps.

To modify the steps, please have a look above on the information on “How to modify an existing procedure?.

Make sure to save and publish any changes so that they appear on the public website of the trade portal How to upload/modify legislation?

1) After log-in to the Trade Portal, click on the Legislation tab.
You can either modify existing legislation by clicking on the pencil symbol close to the name ( ) or add new legislation (click on the respective button).

If you need further guidance, please look at the guide that gives you step-by-step support on how to upload