Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1696587606723.pdf (Vanuatu)
Right To Information Unit Proactive Publication Presented By Kevin Henry NATIONAL SUSTAINABLE DEVELOPMENT PLAN SOCIETY PILLAR 6.7 Guarantee the publics right to information NSDP SOC 6.7 Right To Information Unit Proactive Publication Publishing information to avoid negative public reaction.

Be the first to inform the public.


125,366 2017 Internet Subscribers www.trbr.vu www.datareportal.com36%of total population Crossover The Telecommunications Radiocommunications & Broadcasting Regulator (TRBR) expected a cross over from mobile calls to mobile data as the go-to option in the last quarter of 2018.

The overall trend is seen to be declining – sms, mobile calls.
MOBILE DATA TRAFFIC (MB) Source: TRBR 3,800,000,000 2,132,864,160 663,137,542 272,690,000 85,440,000 Crossover 2nd Quater 2015 2016 2017 2018 2019 15 CATEGORIES of Information Subject to subsection 2(4), a Government agency or a relevant private entity must publish and disseminate an initial statement of its organization in each official language, including the following: a. b. c. d. e. f. A description of its structure and functions.
A list of the entities falling under it including their location, opening hours, and subjects handled.

The title ,business address and contact details of the Principal Administrative Officer.

The particulars of its finances.

A directory of its officers and employees and a brief description of the functions and powers of its officers and employees.

The procedure followed in the decision making process, including channels of supervision and accountability.

g. h. i. j.
g. h. i. j.

A simple guide to its information- keeping system.

A statement of the types and forms of information and categories of documents that are held by it or used by its officers and employees in the discharge of its function.

Relevant details concerning any services it provides directly to members of the public.
The content of all decisions or policies it has adopted which affect the public, along with the reasons for them, any authoritative interpretations of them and any important background material; k. l. The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation of its policies.
the procedure to be followed in making an application for information, the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; and m. n. o.
Any direct application or complaints mechanisms available to members of the public regarding acts or a failure to act by that Government agency or relevant private entity, along with a summary of any applications, complaints or other direct actions by members of the public and that Government agency or relevant private entity’s response.

The names, designations, contact details and other particulars of its Right to Information Officers.
Such other information deemed necessary in the public interest or as may be prescribed by this Act or any other Act.

15 CATEGORIES of Information a. b.

A description of its structure and functions.

Present the structure of your agency including a description of its functions d. The particulars of its finances.

A list of the entities falling under it including their location, opening hours, and subjects handled.
The agency has two other entities that fall under it, they are the Technical Support Department and the Field Department.

Technic al Department Nambatu Street P .O Bo x 1234 T el: 1234 Emai l: 1234@vanuatu.gov.vu Monday - Friday 8AM - 5PM The Technical Support Department assists the Field Staff with Scientific Research and Field Lab Tests.
Direct or John Smith Department of Research Nambatu Street P.O Box 1234 Tel: 1234 Email: sjohn@vanuatu.gov.vu or 1234@vanuatu.gov.vu e. A directory of its officers and employees and a brief description of the functions and powers of its officers and employees.

f. The procedure followed in the decision making process, including channels of supervision and accountability.

c. The title business address and contact details of the Principal Administrative Officer.
The Parliament of Vanuatu has appropriated VUV 200 Million to the Ministry of Research, VUV 100 Million is allocated to the Department of Research.

VUV 40 Million for Salaries VUV 50 Million for Operational Costs VUV 10 Million for Administrative Expenses Sam Junior Senior Technical Officer jsam@vanuatu.gov.vu The Senior Technical Officer supports and provides technical assistance to officers in the Technical Department.
He reports directly to the Director and is responsible for the functions and the operations of the Technical Department.

The Field Staff are accountable to the the Senior Field Officer who is accountable to the Director.

15 CATEGORIES of Information g. A simple guide to its information-keeping system.

h. A statement of the types and forms of information and categories of documents that are held by it or used by its officers and employees in the discharge of its function.
We store our records in physical and digital form.

You can access the digital records on the internet on our website or you can visit us at out office to physical records.

The Department of Research creates and stores electronic and hard copy documents.
Types of information; policies, procedures and standards, briefings and reports, correspondence, meeting minutes and records, financial records, training and education material, employee records, operational records, images and videos, contracts, registers.

Categories of documents; administrative, business planning, training and education, financial management, human resources, legal, policy, operational j. k. l. i.

Relevant details concerning any services it provides directly to members of the public.
The Field Department delivers community awareness's based on research findings..

The content of all decisions or policies it has adopted which affect the public, along with the reasons for them, any authoritative interpretations of them and any important background material; The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation of its policies.
The procedure to be followed in making an application for information, the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

Legislations & Policies: 1.

2.

Research Act Research Policy 2021 It is important to publish and promote upcoming and regular community engagements that will assist decision makers.
A contact information can also be inserted to invite the public for comments and suggestions.

A page can be dedicated to this article with dates, locations, time-frames, and topics to be discussed and consulted on.

Insert into your website a note like this; To make an application for a information please download the brochure in the language of your choice.

The 'CLICK HERE' must be linked to this URL: https://rti.gov.vu/index.php/en/resource s/publications/brochures 15 CATEGORIES of Information m. n. o.
Any direct application or complaints mechanisms available to members of the public regarding acts or a failure to act by that Government agency or relevant private entity, along with a summary of any applications, complaints or other direct actions by members of the public and that Government agency or relevant private entity’s response.

The names, designations, contact details and other particulars of its Right to Information Officers.
You must insert into your website a complaints mechanism for your agency if s there is one.

If you have had complaints in the past, please insert,as an example, one of those complaints including how your agency responded to that complaint.

Brenda Steve Right To Information Officer Department of Research Email: bsteve@vanuatu.gov.vu Tel: 1234 Such other information deemed necessary in the public interest or as may be prescribed by this Act or any other Act.
Information of public interest via press releases, public announcements, radio shows, TV shows, community awareness's and any other medium's used by your agency.

Publish the 15 Categories of Information on your public platforms.

What To Do MAINSTREAM You can use the radio, television, newspapers to publish information on any of the 15 categories of information.

ONLINE Online platforms that anyone can easily access like websites and social media platforms like Youtube, Facebook, Twitter and etc.
AWARENESS Community awareness programs.

Website ProactiveAssessment The online assessment of websites that are administrated by Ministry's, Departments, and Units, to identify the status of their progress to achieve Section 6 of the Right To Information Act.
Proactive Publication 2020 2019 Website Assessment 22 Websites In 2019 the Right To Information Unit carried out its first assessment of government administrated websites to establish a baseline of their obligations to Section 6 of the Right To Information Act.
2019 20% 0 25 50 75 100 Proactive Publication 2020 2020 Website Assessment 45 Websites In 2020 the Right To Information Unit carried out its second assessment of government administrated websites to measure progress made and identify articles that need to be inserted into websites.
2019 48% 0 25 50 75 100 Proactive Publication 2020 Budget The particulars of your finance 11% 2020 45 Websites The Parliament of Vanuatu has appropriated VUV 200 Million to the Ministry of Research, VUV 100 Million is allocated to the Department of Research.
VUV 40 Million for Salaries VUV 50 Million for Operational Costs VUV 10 Million for Administrative Expenses 0 25 50 75 100 Proactive Publication 2020 45 Websites Services Relevant details concerning any services it provides directly to members of the public.

96% 2020 0 25 50 75 100 Proactive Publication 2020 Principal Administrative Officer 45 Websites The title ,business address and contact details of the Principal Administrative Officer.
46% 2020 0 25 50 75 100 Proactive Publication 2020 45 Websites Legislations The content of all decisions or policies it has adopted which affect the public, along with the reasons for them, any authoritative interpretations of them and any important background material; 87% 2020 0 25 50 75 100 Proactive Publication 2020 45 Websites Contact Details A list of the entities falling under it including their location, opening hours, and subjects handled.
33% 2020 0 25 50 75 100 Proactive Publication 2020 2020 Assessment 15 Categories of Information 45 Websites 100% 75% 50% 25% 0% a b c d e f g h i j k l m n o Proactive Publication 2020 rti.gov.vu Website Right To Information Unit Contact KEVIN HENRY Publications Officer hkevin@vanuatu.gov.vu VOIP: 2678