Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1696587635449.pdf (Vanuatu)
Vanuatu Meteorology and Geo‐Hazards Department 2017 Annual Business Plan Please refer to this document in citations as: The Vanuatu Meteorology and Geo‐Hazards Department (2016), The Vanuatu Meteorology and Geo‐Hazards Department 2017 Business Plan.

Port Vila, Vanuatu: VMGD Publications.


For more information, contact: The Director The Vanuatu Meteorology and Geo‐Hazards Department Private Mail Bag 9054, Port Vila, Vanuatu +678 24686 2 | P a g e Business Planning is a requirement from the Public Service Commission for all institutions to provide on an annual basis.

The Vanuatu Meteorology and Geo Hazards Department is a department within the Ministry of Climate Change.
Vision The vision of the VMGD is to be a world class meteorological and geo-hazards institution that contributes to the sustainable development of Vanuatu, and the Pacific region.
Mission The VMGD will achieve its Vision by being: A fully professional institution comprising skilled and motivated staff, using updated and state of the art science and technology, within an efficient and effective organization, providing high quality meteorological and geo- hazards services that are widely available and accessible, effectively applied, beneficial and highly valued by all sections of the community in Vanuatu Specifically, this will be achieved through the excellence in the following areas:  Excellence in weather and climate forecasting processes  Leader in climate change adaptation and mitigation implementation, monitoring, negotiations  Active monitoring and state of the art implementation of early warning systems for Geohazards  Accessing and supporting international and regional observation networks  Research and innovation targeting improved products and services to all stakeholders  Facilitating cooperation with respect to its monitoring networks  Cutting edge technology  Quality control systems in place with supporting administrative and financial resources in place Principles The guiding principles of the VMGD as set out below apply to the implementation of this Strategy.
1.

Vanuatu focus: The work of the VMGD is primarily focused on effective delivery of meteorological (weather and climate) and geo-hazards services for the benefit of the people and communities of Vanuatu, with its focus of development consistent with the priorities of relevant national sustainable development framework.

2.

Partnerships: Partnerships with the WMO, regional inter-governmental agencies and organizations, and technical partners are critical to the success of this Strategy.
The participation of VMGD in a national and regional coordinated approach enhances effectiveness in increasing resources, targeting effort and managing potential overlap between agencies, organizations and development partners, especially where these are managed through national, bilateral and multilateral arrangements.

Partnerships between VMGD and its counterparts in other Pacific Island countries have an important role in ensuring cooperation and sharing of lessons-learned within the region.
3 | P a g e 3.

Supporting gender equality and the most vulnerable in society: VMGD accepts the need to operate and deliver services in ways that address principles of gender equality and the needs, both internally of the Department and in the development and delivery of VMGD services to the most vulnerable in Vanuatu society.

4.

Cost effectiveness: Services should be delivered in an efficient, cost-effective way.
VMGD’s ability to deliver the actions in this Strategy is critically dependant on the resources available to it.

The VMGD will endeavor to be strategic in the alignment of the development and delivery of VMGD services in ways that maximize the development support from national government and from regional partners.

5.
5.

Sharing information: The VMGD is committed to sharing data in line with national obligations and international policies; in particular the WMO commitment to free and unrestricted exchange of meteorological and related data and products (WMO Resolutions 40 and 25).

6.
6.

Regional and Global contribution: The VMGD recognizes the regional and global character of weather, climate, and geo-hazards, and the need for an international approach that is consistent with relevant guiding regional frameworks such as the Pacific Islands Meteorological Strategy, the Disaster Risk Management Framework, and the Pacific Islands Framework for Action on Climate Change, amongst others.

Objective The object can be divided into these main areas: 1.
Improve enabling environment for development and improvement of weather, climate, climate change, water, volcano, earthquake and other related environment and geo-hazard information and services 2.

Improve weather information, forecasts, services and warnings for air navigation 3.

Improving quality, timelines, and availability of climate and other related environment information, forecasts, services and warnings.

4.
4.

Improving accuracy, timelines, quality of geo-hazards’ information, alerts, warnings and services.

5.

Improve quality, timelines, availability, accessibility, presentation and delivery of observation data, weather, climate, flood and geo-hazard information, forecasts, warnings and services both within VMGD and among its sections and, to VMGD’s clients.

6.

Ensure the safety, security and wellbeing of the people and communities of Vanuatu 7.
Fulfill Vanuatu’s commitments and obligations under relevant regional and international agreements and conventions.

8.

Guide national planners, donors and partners to focus on priority capacity building activities and transfer of technology identified by the VMGD that may be delivered either through national budgetary mechanisms, bilaterally and/or through regional and international approaches; 9.

Guide the VMGD towards critical activities aimed at building or strengthening capacity, planning; and, 10.
Guide the VMGD with respect to supporting priority actions at the regional level 4 | P a g e Programs The Department consists of six major programs (Activities) to carry out its functions and they are as follows: The Administration, the Weather Forecasting and Services Section, the Climate Services Section which also includes Climate Change, the IT and Engineering Section, the Observation Section and the Geo Hazards Section.
5 | P a g e Administration Division Programs Objective (Targets) Strategy/ies ACTION/ Performance Indicators Responsibility Expected Key Result Areas/Achievements Revenue Increase revenue Legislation Develop legislation for organizational operations and decision making Strengthen mechanisms and processes for collecting revenue Strengthen policy, legislative, organizational and decision making arrangements Director, PSO, Commercial, Finance Officer Increase in revenue Invoices issued on time Invoices issued from VMGD’s end 1.Enact draft Meteorology/Geo‐ Hazards/Climate change bill into law Director DG Minister State Law 2 Change regulation to allow for increase revenue a) State Law reviews and finalises draft Meteorology and Geo Hazard Department act bills c ) Bills presented to parliament and enacted d) Regulation changed/revised Comments Budget Implication (Amount) Time Frame All year round March 2016 Policy Improvement of weather, climate, climate change, water, volcano, earthquake and related meteorological and geological hazards Amalgamation Complete implementation of new structure Develop policies, SOPs, Directives and Work Instructions Director, QMS Manager Policy, SOPs, Directives and work instructions updated yearly October – December 2015 Improve service delivery Implement VMGDs new structure in accordance with the Public service regulations Director, CSU HR, Rebecca, PTO ICT/Engineering ‐ PSO Position filled Forecast Division – 4 forecaster position filled Geo‐hazards ‐ 6 | P a g e Observation – PSO position filled Climate – Climatologist position filled Administration – Executive officer position filled Director and Managers Discussion Paper External Funding/World Bank 1st Quarter QMS Manager Forecast Manager Director Continuous Quality Management System implementation for aviation and marine Services, continuous customer feedback Strengthening Operations Deliver better services more effectively Maintain and review current operations set‐ up Quality Management System Sustain QMS on services to Aviation sector, expanding to marine sector.
Conduct one internal Audit per year and one external Audit every five years Maintain and improve joint operations centre for seismic, geo‐hazards, weather to achieve a combined delivery dissemination & response Maintain and continually improve the Quality Management System for Aviation and marine Services to ensure that the VMGD comply with ICAO/CAA/WMO regulations.
Competency Conduct competency test for aviation forecasters and observers Conduct competency test for aviation forecasters and observers once every year QMS Manager Observations Manager Forecast Manager Competency test for aviation forecasters and observers conducted Certificate issued at the end of the test Strengthen services Strengthen services to rural communities Support COP activities, strengthen provincial offices Support COP activities, strengthen provincial offices, train VMGD officers in provinces, Director, Manager (Obs), Manager (ICT), COP Co‐ Chairs Trained officers, COP activities carried out, offices improved (New PC, new Furniture, access to Internet) Working Groups Ensure working groups are effective Working group to meet regularly Working groups to meet regularly Activities of the working group to be sustained Chairs of the working group, Director, PTO 1,500,000 internal 1,500,000 external September 2016 August 2016 7 | P a g e Strengthen relationships between partners Establish MOU’s with partners Develop MOUs with partners Director and All Managers Agreements drafted and signed Annual Report Develop appropriate monitoring and reporting systems to meet the required public service standard.
Develop and Strengthen our monitoring and reporting system against the allocated budget and service targets.
a) Establish monitoring and evaluation and reporting mechanism Director and Managers b) Prepare and document all reports against Annual Business Plan a) MOU developed between Fiji Met and VMGD b) MOU developed between VMGD and Meteo France, NC c) MOU developed between other research institutes a) section quarterly report Nil b) Biannual report c ) Annual report Section report quarterly Biannual report by November Annual Report by December Business Plan Develop business plan Develop business plan for 2017 Director, all Managers Completed business plan for 2017 VMGD Structure update VMGD structure to reflect changes Review VMGD Structure Review VMGD Structure, covering all divisions Director Structure reviewed August 2016 Appraisal Conduct appraisal for all staff Improve VMGD staff performance Conduct appraisal for VMGD staff, review at mid‐year and finalise it by end of year Director and Managers Appraisal conducted Increment for all staff – 500,000 January, July and December 8 | P a g e Review VMGD Strategic Development Plan Budget Revise VMGD SDP VMGD SDP updated to reflect changes Managers and Director to meet quarterly to put forward changes Directors office to compile changes Director and all managers Revised VMGD Strategic Development Plan for 2014 to 2023 Completed budget Compile budget that reflect all divisions needs Complete proposed 2017 on scheduled time Director, Finance Officer Completed 2017 budget proposal Third quarter April 9 | P a g e Climate Division Programs Objective Strategy/ies ACTION/ Performance Indicators Expected Key Result Areas/Achievements Primary Responsibility Budget Implication Timeframe Seasonal Forecasting Produce, issue and circulate a. Teleconference preparation a.
Completed outlook tables and email to BOM before teleconference Daphne Nalawas latest Monthly bulletins to all government and relevant agencies b.

Monthly teleconference b.
Participate in 12 OCOF Teleconferences and chair Daphne Nalawas Providing relevant information to aid decision making with regards to climate natural hazards c. Publish rainfall c. 12 rainfall outlook Daphne Outlook bulletins develop Nalawas d. Publish monthly VCU d. Publish 12 VCU through webpage, intranet and email Daphne Nalawas e. Hold stakeholders meeting e. Have 4 stakeholders meeting ‐ should ENSO event exist ENSO committee f. Monthly climate briefing with VMGD officer f. Have 12 Monthly climate briefing with VMGD officer Philip Malsale 10 | P a g e g. Include Bislama language into SCOPIC g. Bislama language incorporated into SCOPIC Outlook.
Daphne Nalawas h. Update of h. Update provincial Daphne provincial board boards Nalawas i.

Review of i.

Amended ENSO ENSO directive directive Philip Malsale Provide a blanket seasonal forecast for a long term outlook Produce a seasonal (6 months)forecast j. develop and trial a six month forecast ‐ rainfall and ENSO j.
Draft six months forecast template develop Philip Malsale Better inform people on mid‐season TC information Review and provide mid‐season TC update k. Produce mid‐ k. draft mid‐season TC season TC update review and update Philip Malsale l. Organize a National Climate Outlook Forum l. Report on the priority and how climate division can work with other sectors Working in partnership on seasonal forecast Working with Red cross to inform community on early action relating to rainfall forecast m. develop and trial rainfall forecast with specific action for provinces in Vanuatu m. Template for rainfall forecast and specific actions for different levels of rainfall for 6 provinces in Vanuatu Climate Early Warning System To provide climate services to other sectors to aid decision making Providing useful and timely information to each sector through Dashboard a.
Run workshop a. Workshop report with priority needs for Agriculture, hydrology, health, energy and DRR captured b.

Purchase AWS b.
7 AWS procure Philip Malsale Philip Malsale V‐CAP coordinator V‐CAP procurement officer 11 | P a g e Data Management Safeguard historical and current climate data to aid national development in Vanuatu Data Request Reporting and proving data request facility to client using up to date technology and mode of communication Digitize and Validate climate meta data and synoptic data into CliDE a. Well‐ coordinated data request activity and reporting c. Install AWS c. Installation report NIWA d. Onsite testing d. On site testing report e. Commission of CLEWS e. Launching of CLEWS f. Climate Vehicle f. Vehicle deliver to procurement VMGD NIWA V‐CAP coordinator V‐CAP coordinator a. Digitize 3 a. CliDE report of 3 hourly data for Aneityum, Lamap hourly data for Aneityum and Lamap Mercy Nalawas b. Validate climate data 2 days per week b.
Complete validate of Bauerfield Synoptic station Mercy Nalawas a.

Collect and archive Shanna soft climate data request Joseph Analyze data request and report b.

Request statistics in Shanna quarterly reports Joseph c. Data request form integrated to new VMGD webpage Shanna Joseph 12 | P a g e Data Archive a.

Continuous monitoring and backup of climate data a.

Produce a spreadsheet of monthly data in hard and soft copy.

a.
a.

Monthly data in archive room and include in all quarterly reports Shanna Joseph Safeguard historical and current climate data to aid national development in Vanuatu Traditional Knowledge b.

Back up climate b.
Back up climate b.

Monthly electronic Mercy data into hard drive archive of all Nalawas c. Develop Vanuatu Tropical Cyclone database c. Vanuatu Tropical cyclone database – Linking TC module (IT Division ) Contractor d. Store all 2015 climate data field books in archive room e. Store all 2015 climate data in excel in massive storage device provided and CliDE d. Report of 2015 archive Mercy Nalawas e. Report of completed archive of 2015 excel data and CliDE Mercy Nalawas a.

Pilot site visit to a.


Report on visit and Daphne Tanna.

database information Nalawas b.
Enter TK information collected to TK database (Tanna visit) b. TK database update Shanna Joseph c. Pilot Visit to Pentecost c. Report on visit and database information To provide easy and relevant information Collect weather and climate traditional d. Enter TK information collected to d.TK database update Shanna Joseph Shanna Joseph 13 | P a g e to aid decision making in the communities knowledge to aid scientific information TK database (Pentecost visit) Vanuatu Rainfall Network Expansion and collection of timely observation data Continuous monitoring of updated rainfall in all six provinces in Vanuatu e. Pilot visit to Malekula e. Report on visit and database information Shanna Joseph f. Enter TK information collected to TK database (Malekula visit) f.TK database update Shanna Joseph g. Pilot visit to Gaua g. Report on visit and database information Shanna Joseph h. Enter TK information collected to TK database (Gaua visit) a.
Replace battery and capacitor for automatic rain gauge h. TK database update Shanna Joseph a.

Report of automatic rainfall visit Peter Feke b.
Installation of 6 b. report of climate site climate sites installation Peter Feke c. Visit all rainfall sites in Malampa province c. Report of Malampa rainfall visit Peter Feke d. Visit of rainfall d. Report of Sanma sites in Sanma province rainfall visit Peter Feke e. Commit LPO e. Cheque collected Peter Feke for payment for ANZ, and cash deposit into 14 | P a g e NBV, BRED and WESPAC bank rainfall collector's bank account Agro‐met Expansion of climate services to other sectors Incorporating climate services into decision making in Agriculture Sector a.
Produce 12 a.

12 agro‐met Robson agro‐met bulletins bulletin produce Tigona b.
Manage Vanuatu rainfall and agro‐met face book for dissemination of information on line c. Attachment of agriculture officers to climate section and vice versa d. Conduct climate field schools in Malampa and Penama province e. Review VMGD and DARD MOA b. Update face book Robson page Tigona c. Attachment of one agri‐officer to climate section Peter Iesul d. Reports off climate field school in Malekula and Penama province Technical Team e. Amended MOA Philip Malsale f. Review f. Melanesian Agro‐ Melanesian agro‐Met paper with MSG Met paper submitted and get funding g. Talk with Agriculture department to set up Agro‐Met stations g. A report or follow up on initial discussions and secure funding Philip Malsale Philip Malsale 15 | P a g e Hydrology Incorporating climate services into decision making in Hydrology sector a. Organize workshop to capture priorities a. Workshop report Erickson with hydrology priority Sammy Marine Health Energy Training b.
Develop a ENSO handbook for Hydrology b.

Printing and distribution of ENSO handbook Erickson Sammy Incorporating climate services into decision making in Marine sector a. Organize workshop to capture priorities a. Workshop report with Marine priority Kalo Pakoa/NOAA b.

Develop a ENSO handbook for Hydrology b.


Printing and distribution of ENSO handbook Kalo Pakoa/NOAA Incorporating climate services into decision making in Health sector a. Organize workshop to capture priorities a. Workshop report with Health priority Nelly Wolusej b.

Develop a ENSO handbook for Hydrology b.


Printing and distribution of ENSO handbook Nelly Wolusej Incorporating climate services into decision making in Energy sector a. Organize workshop to capture priorities a. Workshop report with Energy priority Jesse Benjamin a.

Attend COP 22 a.

Report on COP22 Philip Malsale b.

Attend IPCC 43rd b.
Report on IPCC season meeting Philip Malsale 16 | P a g e To upgrade skills of climate officers and others to perform effectively and raise the profile of VMGD Attending internal and external trainings, workshops and conferences through in‐kind and donor funded c. Attend internal c. Training/Workshop and external training/workshop report with recommendations Mercy, Peter, Daphne, Shanna d. Attend COSPPac annual planning and steering committee meeting d. COSPPac meeting report Philip Malsale e. Attachment with e. BOM attachment Shanna BOM report Joseph f. Attachment with f. NIWA attachment Daphne NIWA report Nalawas g. CliDE internal training Training report Philip Malsale train media about issue of climate h. FINPAC media h. Media training training report Philip Malsale Studies Enroll for further studies in Universities a.
Study foundation and degree courses at USP a.

Exam results Melinda, Shanna Joseph and Daphne Nalawas b.

Apply for PHD b.

Approve and submit Studies application Philip Malsale Policy Establish mechanism to enable new initiatives in VMGD Establish workable and collective new initiative that can move activities forward within a.

Develop VMGD uniform policy a.

1 VMGD Uniform Policy Philip Malsale 17 | P a g e VMGD and in the region b. Update Climate b.
Amended Climate SOP Operating Procedures Philip Malsale c. Help develop Vanuatu National Drought Policy c. Vanuatu National Erickson drought Policy Sammy d. Update ENSO d. Amended ENSO Directive Directive Philip Malsale e. Update tropical e. media release on cyclone seasonal outlook procedures review of TC seasonal outlook Philip Malsale f. Develop Vanuatu Framework on climate services f. Launching of Vanuatu Framework on Climate Services Technical Advisor Research New initiatives to further enhance the work of Climate Services in Vanuatu Research on paleo‐climate to better under past climate of Vanuatu Participate in speleothems research 1.
Report of Maewo cave ( to collect speleothems) research Peter Feke Participate Efate lake research 2.

Report of Lake in Efate regarding Tropical cyclone Daphne Nalawas 3.

Publish TK paper on Write up TK paper how to collect TK information Philip Malsale Develop a project proposal 4.

A research proposal on MJO rainfall contribution on Vanuatu's monthly and annual rainfall.

Develop a Philip Malsale 18 | P a g e Communications Improvement of Information a.
Participate in 4 talkback shows map of the different phase (1‐8) of MJO a.

Include talkback shows in quarterly reports (4 talk back shows) Philip Malsale Dissemination (Communications) b.

Updated VCU (12), TC seasonal Outlook (1) on provincial noticeboard b.
Provincial notice Daphne boards updated Nalawas Accessible climate information using modern technology that benefits all citizens of Vanuatu c. Provide latest seasonal outlook to VNSO for display c. Monthly updated seasonal outlook display on VNSO screen Daphne Nalawas d. Provide SMS on climate extreme events or climate seasonal forecast (SMS)through Digicel and TVL network d. Rainfall collectors can receive climate seasonal forecast.
They can also txt back TK indicators and assessment Philip Malsale e. Upload of Climate information on website and Intranet e. Latest VCU on climate website and intranet Daphne Nalawas, Shanna Joseph f. Climate officers to use travel board prior to local travel f. All local travels for climate officers are in travel board Philip, Mercy, Peter, Shanna, Daphne Increase VMGD's Outreach Activities Utilize climate vehicle to increase outreach program a.
Use vehicle to deliver seasonal forecast, awareness and rainfall sites visits a. Log book fill whenever Vehicle is used and report on visits Philip Malsale 19 | P a g e b.

Vehicle maintenance b.

Vehicle garage services Philip Malsale Short Video or documentary a.

Create a climate a.

Launch climate documentary documentary Contractor a.

Upgrade Climate intranet a.

Launch new intranet Contractor Upgrade online climate information dissemination platform b.

Upgrade Climate b.
Upgrade Climate b.

Launch new climate webpage webpage Contractor c. Develop a climate information system/Information Hub c. Launching of Climate information system Contractor WMO open day a.

Display of IPCC outreach materials a. WMO/IPCC to provide materials.

WMO open day report Daphne Nalawas Improvement a.Institutional strengthening Upgrade of climate division infrastructure and data Centre a.

Purchase of new computers and display screens a.


New computers installed in the climate division V‐CAP coordinator b.

Purchase of new b.

New climate server Patricia climate server install on server room Mawa c. Purchase of c. A new printer install printer for the climate division Patts e. Develop Traditional knowledge value added products such as pull down e. Pull down banner, seasonal calendar are produce Shanna Joseph 20 | P a g e banner, seasonal calendar a.
Develop review climate structure to include 7 new officers a.

A revised climate structure developed Philip Malsale Restructuring a. strengthen and expand climate services to effectively provide services and information to aid decision making a.

Expand climate division to other sectors a.

Review and develop climate structure a.

A new structure to include 7 new positions Philip Malsale Reporting a.

Quarterly reports Improving reporting within Climate division a.
Write up quarterly report for Climate Division a.

4 quarterly reports, 1 Bi‐annual and 1 annual report for climate Division Philip Malsale Develop Climate Complete and operate Patricia electronic reporting Climate reporting system Mawa Review 2016 2016 business plan business plan reviewed Philip Malsale Review Climate Climate strategy plan strategy Plan reviewed Philip Malsale Review a.

Updated working procedures and environment to enable high productivity within Climate Division Update Climate SOP a.
Review climate SOP with QMS criteria a.

Annual Update of SOP uploaded on intranet and print Jerry Timothy Retirement a.

Appreciate hardworking officers Retiring climate officers with full benefits a. Liaise with admin and CSU for payment of benefits a. Organize a farewell party Philip Malsale 21 | P a g e Recruitment To recruit 4 new officers to occupy vacant post To fully implement climate structure 1.

Advertise external for 2 post 1.

2 permanent officers recruited 2.

Upgrade two 2.
2 permanent Bae Williams officers to take permanent post officers recruited Internal July 22 | P a g e Geo‐Hazards Division Programs Objective (Targets) Strategy/i es ACTION/ Performance Indicators Responsibility Expected Key Result Areas/Achieveme nts Budget Implicati on (Amount) Time Fram e Commen ts Research and Development+RC:R[56] C[2] I‐ Improve current knowledge in Geo‐ Hazards Improve scientific research and technical skills by promoting scientific information of Vanuatu volcanoes, earthquakes, and tsunami a.
Engage in research activities with local and international scientists on earthquakes, tsunamis and volcanoes in Vanuatu b.
Carry out scientific assessment after major volcanic, earthquake and tsunami events c. Provide and undertake on the job training in volcano‐seismic data processing & analysis d. Coordinate & facilitate training workshops and attachment with other a. PSOs/SOs/Data analysts/Manager a.Research Publication, research agreements and synthetic summary report Research projects b. PSOs/SOs/Data analysts/Manager b.
Assessment reports c. Volcanology/ TA/ Admin c. Workshop and training held d. Manager/ /Admin/ TA d. Workshop and training held Admin/ Crisis Budget?

Admin Admin 23 | P a g e counterparts in Geohazards field e. Participate in regional and international conferences, trainings and seminars f. Facilitate Internal technical trainings relevant to Geohazards areas of work for Geohazards staff a: Maintain and strenghten trilateral and multilateral agreements to address Geohazards Observations and data sharing b.
Share seismic data with other regional seismic observatoriess to re‐enforce earthquake monitoring system in Vanuatu and the region e. Manager/ PSO /SO/Data e. Mission report drafted; mingle with other scientists, established contacts for further collaborations Admin f. Manager/ PSO/SOs /TA/Technicians f. Technical needs well addressed a. Manager/ Director a.multi‐lateral agreements strenghten Admin ORSNET b. Geohzards/ Geo‐ Engineering b.
Data well shared for effective management of geohazards events‐ Annual report ORSNET Scientific collaboration and partnership for Data sharing II‐Enhance collaboratio n with regional institutes to promote the regional geophysical network Build Partnership with regional and international partners to improve Geohazards Warning Systems 24 | P a g e Crisis response III‐ Undertake responses to volcanic eruption, earthquakes and tsunami Collaborate with NDMO, and other stakeholders (locally and internationall y) to better coordinate disaster response c.Cooperate with Regional Partners to maintain and enhance regional seismic network c. Manager/Geo‐ Scientists/Geo‐technicians c. Regional seismic network/sever well maintained ORSNET a.Manager/Geo‐ scientific team a.Emergency responses to geohazards events are done properly‐ Annual report ADMIN b. Volcanology/ Geo technicians/Manager b.
Assessment Reports, conferences presentation abstracts Admin/Crisis Budget?

c. Seismology/ Geo‐ Engineering/Manager c. Assessment reports, abstract and scientific publications developed Admin/Crisis budget?

d. seismology/ Geo ‐ Engineering/ Manager d. Assessment reports, abstract and scientific publications developed Admin/Crisis budget?

a: Liaise with NDMO, and other stake holders for disaster response plan and action in times of volcanic eruptions, earthquake and tsunami b. .
Carry out hazard assessment in response to major volcano activity events c. Carry out earthquake intensity survey and hazards assessment in response to major earthquake events d. Carry out tsunami run up and hazards assessment in response to a major tsunami event 25 | P a g e e. Contribute in the tropical Cyclone shift e‐ Any staff e‐ Tropical Cyclone response report VMGD f. Undertake 24 hour analysis on the Geo‐ Hazards data in times of volcanic, earthquake or tsunami crisis f‐ All staffs f‐ Crisis response report, activity status report with the information and Alert bulletins VMGD Geo‐hazards Warning System IV‐To improve tsunami warning systems in Vanuatu IV‐1‐ Earthquake, tsunami and volcano warning systems and hazard maps a.
Ensure Geohazards Warning centre operations up and running a. Geo‐Hazards/Geo‐ Engineering/Admin a. GeoHazards Warning Center Operational VMGD b.
Contribute to the Development of the reviewed Hazard map and contingency planning for Amabe, Gaua, Lopevi and Vanua Lava c. Install volcano risk map, signage and information board on Ambry, Tanna, Aoba, Gaua, Vanua‐Lava, Lopevi d. Manager/ Volcanology/TA/NDMO b. Gaua, Vanua‐Lava, Lopevi and Ambae Volcano Hazard maps completed essential for community, contingency plans Funding source Volcanology, Geo‐ Engineering volcano risk management framework well established Funding source 26 | P a g e d Participate in the Tsunami sirene installation in Port Vila and Luganville Geo‐Tech Tsunami sirene installed MDRR a.
Ensure 24H/7 dutyl services for Geohazards Early Warning systems a.

All Geo Technicians a.

Shift Roster well implemented and weekly technical report Admin Earthquakes and volcano monitoring V‐Improve seismic and volcano monitoring systems to prevent disastrous consequenc es of natural disasters to humans and the environmen t IV‐3‐ Implement the Geo‐ hazards early warning system b.Manager/Director b. Geo‐hazards warning systems up to date Project b.
Acquire a vehicle dedicated for for the Warning Center operations for quick response Services c. Undertake the observations of earthquakes and volcanoes in real‐time 24H/7 for tsunami and volcanic eruptions early warning c. Geo‐Hazards /On duty Staffs V‐1‐ Improve the seismic a.
Upgrade, maintain and install Real‐time seismic monitoring system on Efate, b. Geo‐Hazards/Geo‐ Engineering c. Timely earthquake and tsunami nformation/ warning dissemination, weekly routine reports and daily routine notes available b.

Shed light on seismicity around central New Hebrides fore arc and seismic VMGD IRCCNH 27 | P a g e monitoring network Malekula, Maewo, Malo, Santo, Ambae, Gaua, Vanua Lava, Lopevi gap area‐ Installation mission reports b.
Maintain and upgrade the Efate seismic network c. Geo technicians c. Efate network field book updated, daily routine records and weekly reports VMGD c. Undertake the site survey on Tafea for an additional seismic station site d. Maintain the Geoscope station for global earthquake monitoring network Geo technicians d. Site survey Campaign report VMGD e. Geo technicians e. Daily records, SANVU station fieldf book updated, mission report IPGP V‐2‐Set up and upgrade volcano monitoring network a.
Daily volcanic hazards Assessment on Ambrym, Tanna, Ambae, Lopevi and Gaua a. Volcanology/ Manager/TA a.

Up to date Hazards information, assessment reports VMGD b.

Draft the initial proposal for a possible geodetic network for volcano and earthquake monitoring c. Maintain volcano and earthquake monitoring systems b. PSO b.

Draft proposal VMGD c‐ Geo‐engineering c. Maintenance report VMGD 28 | P a g e VI‐1‐ Update Geo‐hazards databas a.
Collect, analyse, backup and store volcano data and analysis software in a daily basis from national and international monitoring network b.
Collect, analyse, backup and store earthquake and tsunami data and analysis software in a daily basis from national and International monitoring network c‐ Ensure daily data quality checks on volcanic and Earthquake data a. Volcanology/ /Manager/TA/Geo‐ Engineering a. Gigabtes of volcano data stored per year VMGD b. Seismology/ /Manager/TA /Geo‐ Engineering b. Gigabtes of f earthquake data stored per year VMGD c. Geo technicians and analysts c‐ Data avalability report VMGD Geo‐hazards data/products and services VI‐Organise Geo‐hazards information into the hazards database and issue the correspondi ng hazards information to reduce Geohazards risks to local VI‐2‐Issue and disseminate Geo‐hazards observations information for public safety a.
Issue earthquake occurrence bulletins to relevant authorities, and media outlets a. Seismology PSO/ Data Analysts/ Geohazards on duty staffs a. Earthquake bulletins issued and archived VMGD 29 | P a g e communitie s, the general public and the tourism industry b.
Issue monthly and annual earthquake bulletins for scientific communities c. Issue volcano Alert Bulletins for tourism industry, relevant authorities and media outlets d. Issue monthly and annual volcano activity bulletins for scientific communities b.

Data Analysts/Seismology PSO/Manager b.
Monthly and annual earthquake bulletins issued and archived VMGD c. Volcanology SO/Data Analyst/ /Manager c. Volcano bulletins issued VMGD d. Volcanology Data analyst/ SO/Manager d. Annual and monthly volcano activity bulletin up to date e. Issue monthly volcano activity update bulletins for general public e. Volcanology Data Analyst/SO/ Manager e. Monthly volcano activity up to date, copies of bulletin f. Issue weekly report of Geo‐hazards monitoring systems and operations g. Issue daily report of Geo‐Hazards observations and analysis f. staffs on duty/Manager Staffs of duty f. Routine observations well recorded, Weekly report, daily routine notes available g. Daily observations well recorded amd archived VMGD VMGD VMGD VMGD 30 | P a g e h. Contribute in the VMGD warning dissemination platform activities and add a display screen of tide data in the warning center All IV‐3‐ Educate communities and the general public about Geological Hazards in Vanuatu a.Review and develop specific education and awareness materials for specific audience using specific software a. PSOs/SOs/ Manager b.
Participate in COP activities b.
Scientific team Geo‐Hazards management and operating procedures V‐To ensure a high standard operation of the Vanuatu Geo‐hazards Observatory and a proper managemen t of Geo‐ 1‐Formalise the Emergency response Manual Operation Procedures for cases of volcanic eruption, earthquakes a. Update Draft SOPs/instructions/templ ates Geohazards response, emergency response, Issuance of Geohazards products a. Manager/Director/PSOs/SO s/TA g. In formation well disseminated, tide data screen dispay installed VMGD a.
Number of PowerPoint presentations, pamphlets distributed and students assisted per quarter b..

Number of awareness events attended and PowerPoint presentations, pamphlets distributed and Posters displayed per month a.SOPs and directive finalised VMGD VMGD VMGD 31 | P a g e Hazards staffs and assets and tsunamis.

b.
Review Tsunami detection and operation procedures c. Update Geo‐Hazards operating manual/Geo‐ Hazards Directive including all hazards/Geo‐Hazards Monitoring systems Manual b. Manager/PSO b. Tsunami SOP reviewed c. Manager/ PSO/ SOs/Director c. Geo‐Hazards Operating Manual well Established, Geo‐ Hazards monitoring systems Manual developed, Geo‐ Hazards directive finalised a.Plans developed, reports written, assets controlled and staffs well managed b.Reports compiled VMGD VMGD VMGD VMGD 2‐Manage Geo‐Hazards resources, plans and reporting a.
Engage in the VMGD Business/corporate planning and annual budgeting for 2014/2015 a. Manager/ Geo‐Hazards Division/ b.
Report annually and bi‐annually on the Geo‐ hazards operations and achievements 2013 b.Manager/Geo‐Hazards section/Geo‐Engineering c. Assess staffs through staffs appraisal c. Manager/ PSO/Senior officers c.Appraisal submitted d. Control the Geohazards assets d.Manager/ TA/ senior officers of Geohazards and Geo‐Engineering d. Geohazards inventory Checked on a bi‐annual basis, VMGD 32 | P a g e Instruments/equipmen t log book up to date e. Geo‐Hazards capacity gaps well addressed, training reports VMGD e. Manager/ Admin f. Manager/ Admin f. Geohazards Buisness plan well implemented, annual report VMGD e. Address Geo‐Hazards capacity building in collaboration with Aid Donors and Scientific partners f. Ensure the Geo‐ Hazards business plan is well implemented within means and timeframe 33 | P a g e CLIMATE CHANGE AND DISASTER RISK REDUCTION PROJECT MANAGEMENT UNIT (PMU) Programs Objective (Targets) Strategy/ie s NAB is recognised as an on‐ going decision‐ making and advisory body NAB secretariat will function independent ly from PMU Services and support for the National Advisory Board on Climate Change and Disaster Risk Reduction (NAB) transferred to the established NAB secretariat Support the coordinatio n, manageme nt and implementa tion of PMU and NAB is aware of all CC & DRR u being undertaken or planned By December 2016 ensure that all relevant functions of the NAB secretariat is handed over to the NAB secretariat proper under the CSU of MCC Existing project manageme nt systems maintained and improved Budget Implication (Amount) a. UNDP‐ PRRP b. UNDP ‐ PRRP c. UNDP‐ PRRP Time Frame Comme nts a.
Ongoing until June 2016 b. Comme ncing November 2015 c. December 2015 Lead is Manage r, but support ed by PMU staff and TAs Responsibili ty a.

Manager , PMU ACTION/ Performance Indicators a.

Hand over templates and SOPs b.

Conduct trainings c. Update the NAB on status of transition from PMU Expected Key Result Areas/Achieveme nts a.

Shared directory for NAB secretariat set up with all SOPs and NAB related documents archived b.
Training report c. NAB decision separating the functions of the NAB secretariat from the PMU a. Collate SOPs and ensure project compliance with existing or new a.

Manager , PMU b. TAs c. M&E & Comms Officer, a.

All a. WB‐ implementing agencies are aware of and use the PMU‐ established systems and IRCCNH, MDRR, FCPF, UNDP‐ VCAP a.
By June 2016 b. On‐going c. On‐going d. Quarterly “a” and “c” support ed by PMU 34 | P a g e Time Frame Comme nts e. On‐going f. Ongoing staff and TAs Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators relevant CC and DRR projects endorsed by the NAB in Vanuatu and coordinates to ensure complement arity PMU supports and facilitates the implementat ion of CCA/DRR programmes and projects with NAB stakeholders to meet relevant donor requiremen ts and implementi ng agency needs Document and maintain lessons and best practices from CC/DRR projects management systems b. Update and further develop existing project management systems (GIS, Financial, procurement etc) c. Maintain CC & DRR project calendar of events on NAB portal d. Maintain and coordinate progressive reporting of all projects directly managed through PMU e. Explore opportunities for new Budget Implication (Amount) b. WB‐ IRCCNH, MDRR c. ICLIM, UNDP‐ VCAP d. WB‐ IRCCNH, MDRR, FCPF, UNDP‐ VCAP, PRRP, SPREP/GIZ‐ EBA e. As above f. As above Responsibili ty Project Coordina tors d. M&E Expected Key Result Areas/Achieveme nts processes to effectively implement projects Officer b. SOPs are e. Manager , PMU updated to adapt to new donor requirements c. Public and stakeholders are informed and engaged in relevant CC/DRR events d. NAB, donors and all stakeholders are up to date with project progresses e. Sustainability and continuity of relevant CC/DRR initiatives f. MoU developed or 35 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts projects and scaling up of existing projects f. Maintain and strength working relationships with implementing partner agencies a.
Establish system (including via the NAB portal) for managing requests to the PMU, including allocation to appropriate implementing agencies, tracking and follow up Advisory Services Set up mechanism s for provision of advice PMU is recognised as an informed, accurate source of best practice knowledge for CC and DRR PMU provides timely and appropriate updated where necessary and relevant information shared between PMU and implementing agencies a.

All projects a. On‐going b.


As above c. As above b. g Ongoin c. Ongoing a.

Manager, PMU b.

Manager, PMU and staff c. All a.
All requests received are recorded and actioned in a timely manner b. Consistencies and alignment with existing PMU project activities and donor requirements c. PMU formally represented in 36 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts advice to GoV, NGO and CSO actors on CC and DRR issues Policy and Strategy Engage in mechanism s for stakeholder engagemen t in national CC & DRR action plan.
Support the implementat ion of CCDRR Policy.

Support the developmen t and implementat ion of CCDRR b.

Review and support key CC/DRR perspectives in partner reports, training, project proposals and work plans c. Represent CC & DRR perspectives in sectoral discussions related to projects and initiatives a.

Input CC & DRR priorities into VMGD and NDMO strategic plans a.
Manager sectoral steering groups and CC/DRR issues considered in sectoral discussions/for a a. VMGD and NDMO strategic plans include CC & DRR priorities and actions b.

Identified capacity and climate finance priorities and recommendatio ns that are used to inform PMU projects and a. ongoing a. VCAP,U NDP‐PRR (x), IRCCNH 37 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Policy action plan.
Budget Implication (Amount) Time Frame Comme nts Expected Key Result Areas/Achieveme nts National CC & DRR action plan c. CC & DRR mainstreamed into sector policies and plans either through the national policy or individual sector plans where possible d. Support the review of the legal framework for DRM in Vanuatu.
Project Manageme nt and Operations Effective PMU coordination and project managemen t PMU adequately staffed Develop comprehen sive PMU operational procedures Seek additional funding to extend a.

Develop PMU operational procedures for planning, coordination, monitoring, reporting, financial management, procurement, a.

All a. PMU b.
All a. PMU b.

Director, Manager, CCA/DRR PA operational procedures completed b. Departmental and external funding secured for PMU positions in 2014 a. IRCCNH (TDB); UNDP‐PRR (TBD) b. VCAP c. Department al, Other (TBD) a.

Ongoing 38 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts d. Ministry of Climate Change and Natural Disaster a.
Ongoing a. IRCCNH, MDRR, VCAP, PRRP b.

As above c. As above contracts for existing PMU positions and to fill vacant positions record keeping, HR, grievance, staff induction & asset management b.

Seek Departmental and external funding for 2014 for PMU positions Internation al CC & DRR obligations Support the national implementat ion of international CCA/DRR obligations Contribute to NDMO’s annual reporting against the Hyogo Framework a.
Support NDMO to contribute to annual reporting against the Hyogo Framework b.

Support preparations of presentations of Vanuatu position for Pacific Platform negotiations Contribute to the 2017 Global Platform for Disaster Risk Manageme nt a.

Manager , PSOs b.
As above plus TA support as necessar y c. As above a. NAB PMU provide timely and appropriate support to NDMO for the Hyogo Framework Report b. Vanuatu prepare presentations and a position paper prior to the event 39 | P a g e Budget Implication (Amount) Time Frame Comme nts Responsibili ty Expected Key Result Areas/Achieveme nts c. Vanuatu prepare presentations and a position paper prior to the event Programs Objective (Targets) Strategy/ie s Contribute to UNFCCC reporting obligations ACTION/ Performance Indicators c. Support Preparation of presentations and Vanuatu position for Global Platform negotiations d. Support preparations for UNFCCC submissions and any other relevant reporting requirements Participatio n in internation al agenda Support training and information sharing Support to raise capacity of GoV representati ves to participate in international fora a.
Attend a.

As above a.

2 x international and/or regional CC/DRR negotiating meetings b.

Support and attend at least one training session on international negotiating for international and 2 x regional CC/DRR meetings attended by 2 GoV representative s b.

At least one training session on a.

Ongoing a. IRCCNH, MDRR, PRRP, VCAP & TA staff salaries; b.
As above 40 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts potential Vanuatu representative s c. Support pre‐ and de‐ briefing meetings for key international negotiating meetings to be attended by Vanuatu representative s Adaptation & DRR Support CCA & DRR initiatives in Vanuatu a.
Coordinate existing and new CCDRR initiatives endorsed by the NAB a) All PMU and project staff.

Enhance data collection activities and build information sharing and technical knowledge of international negotiations delivered/atte nded and PMU staff aware of key international negotiating issues c. Pre‐ and de‐ briefings held for key international negotiating meetings attended by Vanuatu representative s a.
Number of sector stakeholders trained in land and coastal management sector adaptation practices; workshop a.

As above a.

Ongoing 41 | P a g e Budget Implication (Amount) Time Frame Comme nts Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty stakeholder s/ partners to underpin and better inform CCA & DRR work in Vanuatu Facilitate the developme nt of Vanuatu’s NAP?
– think Brian will provide further guidance on this Expected Key Result Areas/Achieveme nts reports produced including data collected and priority strategies and actions to inform the policy.

b.

Number of coordinators trained in climate change data collection and DRR impact observations and communicatio n; and priority strategies and actions identified for the policy.
c. PMU has supported finalisation of the framework for collection and use of 42 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts Climate Change Mitigation Ensure PMU input to mitigation and energy‐ related projects in Vanuatu Actively participate in cross‐ sectoral committees and working groups Support Improved GoV oversight of CC mitigation projects in Vanuatu Support mainstream CC perspectives into energy‐ related projects and improve CC mitigation outcomes Traditional Knowledge Indicators.
a. PMU has a. US$230K Ongoing PIGGAREP TBD; ADB & SPC‐GIZ funding for VMGD/PEE P TBD b. US$250K SREP supported and provided input to DoE on: i) Awareness on PALS and the developme nt of draft labelling legislation ii) Training on RE to provinces; a feasibility study on hydro power; and wind resource analysis iii) VMGD audit completed, recommend ations implemente All PMU staff.

a.
Support DOE on the implementatio n of: i) the Pacific Islands Greenhous e Gas Abatement through Renewable Energy Projects (PIGGAREP) programme ii) the Pacific Appliance Labelling and Standards (PALS) project iii) the ADB‐ IIEC Promoting Energy The PMU will have limited capacity to contrib ute significa nt staff time to these projects 43 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts Efficiency in the Pacific (PEEP) project including overseeing the completion of the VMGD energy audit, implement ation of audit recommen dations & developme nt of a proposal for a medium‐ scale solar PV installation on the VMGD building (PEEP) d & Solar PV project commence d; Energy efficiency guidelines and project activity plan are developed for the VMGD building b. Implementatio n plan for the SREP project is progressed or completed and incorporates PMU analysis c. Geothermal Taskforce meets and provides facilitation and steering for projects as necessary 44 | P a g e Programs Objective (Targets) Strategy/ie s Budget Implication (Amount) Time Frame Comme nts Responsibili ty ACTION/ Performance Indicators b.
Support the development of the Implementatio n Plan for the Scaling Up Renewable Energy Projects (SREP) programme c. Act as Secretariat to the Geothermal Taskforce Committee d. Establish a Designated National Authority (DNA) for the Clean Development Mechanism (CDM) within PMU including capacity building Expected Key Result Areas/Achieveme nts d. A DNA is established and recognised by the UNFCCC and DNA processes included in the NAB ToR and PMU SOP e. Vanuatu REDD+ Readiness Preparation Proposal completed and submitted to the World Bank (Forest Carbon Partnership Facility); NAB engaged in REDD+ agenda; REDD+ incorporated into national CC & DRR 45 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty e. Participate in the REDD+ Steering Committee and assist the REDD+ Coordinator in the development and implementatio n of the National REDD+ Programme f. Provide assistance to consultants in the development of Nationally Appropriate Mitigation Actions (NAMAs) g. Provide support for the implementatio Budget Implication (Amount) Time Frame Comme nts Expected Key Result Areas/Achieveme nts policy and action plan f. PMU and NAB involved in the development of any NAMAs g. Blue Carbon Taskforce meets and functions as necessary; GoV provides input as necessary to the feasibility study and any subsequent framework (if applicable) 46 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts Financial Manageme nt & Procureme nt Establish PMU capacity to manage donor funds Support NAB oversight of all GoV managed CC&DRR funding Develop financial manageme nt system for PMU manageme nt of donor funding Build financial reporting systems with implementi ng agencies a.
Ongoing b.

Ongoing c. Ongoing d. ongoing a. MDRR & IRCCNH, PRRP, VCAP, FCPF (Finance & Procureme nt positions); TA staff salaries b.

As above c. As above d. As above n of the Blue carbon initiative a.

Work with VMGD staff and relevant donor agencies (eg.

World Bank) to maintain established PMU financial management systems b.

Prepare annual PMU budget and project budgets and procurement plans as necessary c. Prepare regular financial reports as necessary a.

Finance Officer b.
Finance Officer b.

Finance Officer, Manager , Project Coordina tors c. Finance Officer d. Finance Officer, Partners hips Coordina tor a.

Financial management system operational and adhered to.

b.
Annual PMU and project budgets and procurement plans prepared; project goods and services procured c. Financial reports submitted as per donor and GoV requirements d. Half‐yearly CC&DRR financial status reports 47 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Budget Implication (Amount) Time Frame Comme nts Expected Key Result Areas/Achieveme nts submitted to NAB Monitoring, Evaluation and Reporting Monitor progress and outcomes of government and externally funded CC & DRR projects Build and implement M&E system for the PMU and key PMU‐led projects Monitor and evaluate the work of the PMU d. Prepare/comp ile half yearly financial reports to NAB from all government‐ implemented CC & DRM programmes a.
Coordinate baseline studies b.
Build M&E frameworks for PMU‐led projects and for the National CC & DRR Policy and action plan and ensure these are disseminated via the NAB portal c. Integrate the different M&E frameworks All: IRCCNHP (baseline study funding x); a. Varies according to different project time frames a. M&E a. Baselines Officer, Project Coordina tors b. M&E Officer, Project Coordina tors, Climate Change Officer c. M&E Officer, Partners hips Coordina tor established for MDRR, IRCCNH and other PMU‐projects as necessary b.
A monitoring and evaluation framework (including systems, collection methods and schedule) is produced for key projects and the Policy and Action Plan 48 | P a g e Programs Objective (Targets) Strategy/ie s Budget Implication (Amount) Time Frame Comme nts Responsibili ty d. M&E Officer, VMGD Training Officer e. Manager , M&E Officer f. M&E Officer ACTION/ Performance Indicators together and with a database of activities d. Train key staff and stakeholders in M&E processes and reporting e. Prepare Annual PMU Report f. Publish and circulate M&E results Expected Key Result Areas/Achieveme nts c. M&E systems integrated and linked with relevant databases d. At least one member of NAB, VMGD and NDMO are trained in PMU M+E processes and reporting; at least one training session held with key NAB stakeholders on M+E for the national policy and action plan e. Annual PMU report f. M&E results published in annual PMU report plus in half yearly PMU analysis 49 | P a g e Budget Implication (Amount) Time Frame Comme nts a.
1st to 4th quarters 2016 b.

4th quarter 2016 Project contributions currently managed through PMU (PRRP, V‐CAP, IRCCNH, ICLIM, MDRR) Expected Key Result Areas/Achieveme nts reports to the NAB a. CCA/DRR project information expertise, reports, studies, and lessons learned are collected and easily accessible to PMU and NAB stakeholders b.
As above Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Information manageme nt Collect information , establish databases and ensure accessibility Collect, manage and make accessible data and information on CC & DRR knowledge and activities relevant to Vanuatu a. Informati on M&E Officer, Comms Officer, Admin Officer b.

As above a.
Develop databases for: i) Contacts, including expertise ii) Current and past CC & DRR projects and activities in Vanuatu iii) Vanuatu CC & DRR projects related documents , reports, proposals, assessment s and evaluations iv) CCA & DRR reports, studies, shared baseline 50 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts data, lessons learned and informatio n relevant to Vanuatu v) CCA/DRR adaptation and risk reduction strategies, including their location, effectivene ss, and lessons learned b.
Ensure all publically relevant NAB information is accessible through the NAB Portal Communica tion & Raise awareness of NAB and Begin implementa tion of PMU a.

Achieve a.

As a.
As identified implementation of PMU identifie in CEP Strategy Project contributio ns currently a. Varies according to different 51 | P a g e Budget Implication (Amount) Time Frame Comme nts project time frames managed through PMU (PRRP, V‐ CAP, IRCCNH, ICLIM, MDRR) Programs Objective (Targets) Strategy/ie s Engagemen t PMU activities Ensure visibility of all NAB related decisions and initiatives Build partnerships with VMGD sections, NDMO and NAB stakeholders Ensure appropriate visibility of all PMU managed projects sections of VMGD CEP Strategy Complete and implement national ICS strategy Develop standardise d messages Undertake Visibility Plan activities under each project in line with donor requiremen ts ACTION/ Performance Indicators activities identified in CEP Strategy b. launch NAB logo and branding material c. NAB Internet Portal i) Finalise portal ii) Maintain upload of core material iii) Maintain portal iv) Train users and build partner commitment d. Develop and implement national CC & DRR Information and Communication Strategy and materials Responsibili ty d in CEP Strategy b.
Partners hips Coordina tor, Comms Officer c. Info M&E Officer, Partners hips Coordina tor d. Partners hips Coordina tor, Comms Officer, TA e. Comms Officer; Policy Advisor; Partners hips Expected Key Result Areas/Achieveme nts b.
All NAB‐ related material incorporates logo c. Portal finalised and fully functional with all core material uploaded, NAB partners trained, and partners aware of and using the portal d. National CC & DRR ICS approved and implementati on commenced e. Consistent messaging workshop held & 52 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators e. Undertake consistent messaging project f. Implement Visibility Plan & produce communication materials (MDRR and IRCCNH) Responsibili ty Coordina tor f. Comms Officer, Partners hips Coordina tor g. Comms Officer Partners hips Coordina tor Info M&E Officer Expected Key Result Areas/Achieveme nts Budget Implication (Amount) Time Frame Comme nts number of people attended f. Number of organisations participating in Symposium g. Visibility Plan produced and accepted by EU; items as identified in plan produced on‐ schedule and within budget h. Newsletter produced quarterly on CC & DRR related activities relevant to Vanuatu 53 | P a g e Programs Objective (Targets) Strategy/ie s Training and capacity building Increase PMU, VMGD & NDMO staff capacity to implement NAB agenda Facilitate and/or find opportuniti es for training for VMGD & NDMO staff ACTION/ Performance Indicators a.
Develop an intern program b. PMU staff attend regional or international training events relevant to PMU work Responsibili ty a.

Manager , VMGD Training Officer b.

Manager Expected Key Result Areas/Achieveme nts a. PMU intern program established b.

Number of technical trainings attending by PMU staff Budget Implication (Amount) a.
Various Time Frame Comme nts On‐going according to different project time frames 54 | P a g e Observations Division Programs Objective (Targets) Strategy/ies Provision of Weather & climate Monitoring 365 days & 24/7 recording and measurement of land and Atmospheric conditions Allocate staffing and equipment to all 7 synoptic sites around the country VCAP Climate Early warning systems Install 6 Automatic weather stations (AWS) in 3 airports and 3 weather sites Sites Assessment Land approval Civil aviation approval ACTION/ Performance Indicators ‐3 hourly synop/Metar data observations.
‐Hourly Metar observations ‐daily upperair observations for buerfeild ‐daily climate data To consult with provincial government, land owners, airports officers and on site staff to upgrade provincial weather sites Improve upper air Building.

House upper‐air observations Equipment for measuring profile of the atmospeher Identify a contractor to do the structural works Old roofing removed and construct new roof Manager, OBs, Technicians Responsibilit y Manager l SMOs& Observers.
Expected Key Result Areas/Achievement s ‐ Monthly Climate data Reports ‐ Monthly synoptics data Reports ‐ Monthly Metar data Reports.

‐Monthly Upper‐air Report Time Frame Budget Implication (Amount) NA On‐going Comme nts Ensure all stations performs above 90% Manager & All Observers Site inspection Report ‐site agreements ‐ communication s test report New roofing completed VCAP Funding 1,000,000 vt January 2016 3,600,000 vt Jan‐Feb 2016 Roofing damaged by Tc Pam.
55 | P a g e Requires funding in 2017 Franky to Melbour ne 2017 PSC PMS SECTION A Manage staff performances to achieve VMGD BP Performance Management System.
(PMS) All staff appraised Manager Obs PSO, SMO Section A of PMS form completed NA Jan‐feb 2016 Prepare one observer to attend Class 1 meteorology training in BOM 2017 Improve provincial weather offices to support rural communities Improve real‐time transmission of weather & provincial weather sites to access VMGD products for rural users Improvement of data networking in the rural weather Office.
Upgrade communications Link & Equipment for Provincial weather sites One Observer to attach with Forecasting Division Attach with duty forecasters daily to learn roles n duties of a forecaster Manager Obs/Forecast ‐able to interpret weather charts, sat pics, models, and produce daily weather forecast, marine n aviation products NA Jan‐Dec 2016 ‐develop a list of appliance for each site ‐Source 3 quotes solar suppliers.
‐3 quotes from office furniture’s suppliers Source potential suppliers Quotes for solar systems & office equipment and furniture completed.

Joe Mala Manager Observations ‐Select Solar supplier.
‐select office equipment suppliers ‐installation solar powers 3,000,000 vt Feb‐April Obs/ICT Collect quotes and make payments of PC,internet connection, printer Communications via internet is improved for fast data transmit ion Mar‐Apr 2016 Data Quality Constructive QMS In place Collaborate with forecasting to improve the QMS Review & amend current QMS Forecasting/Obs QMS completed NA May 2016 56 | P a g e Training & Development Enhance staff skills Collaborate with forecasting to improve the QMS PSC PMS SECTION B Ensure staff performs duties well Staff Aprsails Do a refresher course for observers in aviation and cloud observers tions Review PMS with ALL staff Forecat/Obs Training completed 1,000,000vt June 2016 Manager Section B Completed NA July 2016 AWS Training PSC PMS section C Annual Report Enhance staff skills Onsite training onsite training NIWA Ale to caliberate and install aws 2,000,000 v September Ensure staff performs duties well Staff appraisals All staff aprased Magar Obs Section complted NA December‐ 2016‐Feb 2017 Dec 2016 – Jan 2017 57 | P a g e ICT/Engineering Division Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implicatio n (Amount) Time Frame Commen ts Data and Computing Services To provide computing and data storage services to support all VMGD operations and housed departments and projects.
1‐Improve ICT/Engineerin g support services i‐Helpdesk system created and made available online via intranet Manager 20,000 1st Qtr ii‐Ensure all active directories are properly configured for each departments and respective domains Senior Network Officer, ICT Helpdesk Support b.
Each divisions/units has auto schedule rights for printing, wireless access and file sharing repositories 100,000 2nd Qtr iii‐Carry out annual desktop upgrades for each divisions iv‐Carry out daily ICT support services to all operations within the VMGD building HQ and throughout Provincial stations Senior Network Officer, ICT Helpdesk Support All ICT/Enginering Technicians c. Desktops upgraded for Observations and Admin Divisions 2,000,000 d. Monthly reports submitted Daily v. Ensure technicians are equiped with field laptops Manager ICT/Engineering e. Procurement of 3 laptops 250,000 58 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty 2‐Improve VMGD LAN/WLAN monitoring network i‐Update VMGD LAN network with VLAN subnets Manager ICT/Engineering Expected Key Result Areas/Achieveme nts b. new network diagram updated Budget Implicatio n (Amount) ‐ Time Frame Commen ts ii.
Network monitoring properly managed Senior Network Officer b.

Security cameras installed 500,000 Manager ICT/Engineering c. Operational network monthly traffic reports produced 150,000 ly 1st Qtr 2nd Qtr Quarter 3‐Improve data redundancies and storage i.

Ensure VMGD has a centralised standard database server for all common operations ICT Helpdesk Support a.

Database server installed and fully operational with respective documentation 1,000,000 3rd Qtr ii.
Ensure VMGD's Data Centre's operations adheres to standard operations Senior Network Officer, ICT Helpdesk Support b. Servers undergone maintenance with reports produced 300,000 Year Mid Manager ICT/Engineering c. VMGD's Data Centre Environment monitoring plan developed iii.

Ensure VMGD operations and NDMO, Energy Dept.

and CSU storage units fully operational.


Manager ICT/Engineering d. project proposal developed for acquiring centralised storage ‐ ‐ 2nd Qtr 2nd Qtr 59 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty iv.
Ensure VMGD Operations and MoCC Units employs a fully off‐site redundant system Manager ICT/Engineering v. Ensure all data and services employ scheduled automatic backups Senior Network Officer, ICT Helpdesk Support Expected Key Result Areas/Achieveme nts servers for all Ministry needs and submitted e. Project proposal developed for acquiring an off‐site redundant Data Centre to service all MoCC Units online and storage operations f. Logs of scheduled backups are produced Time Frame Commen ts Budget Implicatio n (Amount) ‐ ‐ 2nd Qtr 2nd Qtr 4‐Improve data security services environment i.
Employ secure Internet support services Manager ICT/Engineering a. Firewall Policies tightened and documented.

1,000,000 Qtr 1st/2nd Manager ICT/Engineering b. DNS subscription services supported annually 200,000 y Annuall 2nd/3r ii.

Trial out employment of proxy services ICT Helpdesk Support a Proxy environment prototype employed 150,000 d Qtr iii.
Enhance the quality use of anti spam, malware and anti viruses protection services Senior Network Officer a. Anti Viruses, anti‐ spams and malware applications employed and updated 500,000 3rd Qtr 60 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Manager ICT/Engineering Manager ICT/Engineering Expected Key Result Areas/Achieveme nts b.
Security application subscription service supported annually Time Frame Commen ts Budget Implicatio n (Amount) 170,000 y Annuall 1‐Upgrade VMGD's website ii.
work with each divisions to discuss new design of website b. a meeting with each divisions to discuss website design Manager ICT/Engineering ‐ Qtr 1st/2nd Telecommunicatio ns To provide and maintain a telecommunicatio ns network to transmit weather, seismic and volcanic observations from instrumentation located throughout Vanuatu to VMGD operations, and to distribute weather forecasts, climate and geo‐hazards bulletins and data nationally and to WMO members worldwide together with Geosciences regional partners.
61 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty iii.

website upgraded with relevant users services Manager ICT/Engineering Expected Key Result Areas/Achieveme nts c. temporary website made available online for staff Budget Implicatio n (Amount) 200,000 iv.
website hosting server made available Manager d. new website goes live ICT/Engineering 200,000 2‐Redesign and upgrade VMGDs Intranet i. server identified and installed with respective services ICT Officer a. Intranet host made available online 5,000,000 100,000 Time Frame Commen ts 3rd Qtr 3rd Qtr 4th Qtr 3rd Qtr ICT Officer b.

Staff traning provided 50,000 2nd Qtr i.


Ensure communication hubs and power packs purchased, configured and installed for all sites ‐ VCAP Project Manager ICT/Engineering 3‐Ensure VMGD provincial and real‐time monitoring stations are connected online Senior Network Officer a. Routers, switches and E1 connections with respective power packs purchased for Sola, Norsup, Lamap, Ambae, Aneityum and Tanna sites b.
Communications transmission survey done for Tanna, Sola, Lakatoro, Ambae and Pekoa 2nd Qtr 2nd Qtr 62 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Time Frame Commen ts Budget Implicatio n (Amount) Expected Key Result Areas/Achieveme nts c. Procurement of equipment and recorded d. Clearance and shipment of equipment Senior Network Officer e. Sola, Norsup, Aneityum, Lamap, Ambae and Tanna stations connected directly to VMGD domain ‐ 2nd Qtr ii.
Ensure new AWS and new Tide stations communications fully operational with real‐ time data monitoring Manager ICT/Engineering ICT Helpdesk Support a. Realtime communications are made for AWS on respective new sites b.

Data displays on monitor for stations iv.

Ensure realtime monitoring back to HQ a.


All data stream live to VMGD HQ 500,000 2nd Qtr 4‐Secure VPN connection to be established to VMGD domain 5‐Ensure all HF Radio communicatio ns as backup i. VPN host be tested, installed ICT Helpdesk Support a.

Secure VPN connection established and connected to vmgd domain 150,000 d Qtr 2nd/3r i.
Polish HF communications reception on each station Senior Technician, a. acquire 2 HF Antennae for Bauerfield and Anietyum 3rd Qtr 63 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implicatio n (Amount) Time Frame Commen ts i. GTS MSS maintained Manager Observations Manager ICT/Engineering, Senior Technician a. GTS MSS operates smoothly ‐ d Qtr 2nd/3r Manager ICT/Engineering b. GTS data traffic logged monthly ‐ monthl y i.
New Exchange server installed and operational a.

Exchange server annual subscription service supported Manager ICT/Engineering 180,000 y Annuall comms are made available per provincial station 6‐Ensure GTS communicatio ns MSS operates smoothly 7.

Ensure VMGD Exchange Server fully operational with limmitted downtime ICT Helpdesk Support ICT Helpdesk Support ICT Helpdesk Support b.
Exchange server and services installed c. Exchange services made available online ‐ ‐ d. Exchange service documentation produced 2nd Qtr 2nd Qtr 2nd/3r ‐ d Qtr 64 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty 8.

Ensure an Early Warning Disemination Platform is established i.
New Early Warning Dissemination Platform developed Time Frame Commen ts Budget Implicatio n (Amount) Expected Key Result Areas/Achieveme nts a. EWDP Server operational and fully functional Infrastructure Management 1.

Ensure weather instruments are annualy serviced To maintain a robust and sustainable national observations infrastructure and capability to meet VMGD and regional partners needs i.
Weather instruments serviced at 3 stations a. Sola, Pekoa and Aneityum station's instruments maintenance works carried out Instrument technician 500,000 d Qtr 2nd/3r i.

Upper Air station serviced quarterly i. VMGD buildings employs EE lightings a.

Upper Air station equipment serviced and hydrogen operations smoothly operational b.
Upper Air flights operations logged monthly a. EE lightings installed throughout all VMGD building infrastructure Senior Technician Senior Technician Technician Electrical 200,000 Qtrly ‐ y monthl 50,000 2nd Qtr 2.
Ensure Upper Air station is fully operational 3.Ensure Electrical Efficient (EE) appliances are operational throughout VMGD buildings 65 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Expected Key Result Areas/Achieveme nts Budget Implicatio n (Amount) Time Frame Commen ts i.

Designing of a new standard engineering workshop Senior Technician a.

A project proposal developed for funding of new standard engineering workshop ‐ d Qtr 2nd/3r i.
Transition of manual to AWS data infrastructure and communications for 2 stations Senior Technician a. AWS installed for Pekoa and Bauerfield Station ii.

Digital wind systems upgrade for stations Manager ICT/Engineering b. AWS communications and data logger connected real‐time Senior Technician a.

Upgrade windsystems and respective display for Pekoa and Whitegrass station ‐ ‐ 2nd Qtr 2nd Qtr 200,000 d Qtr 2nd/3r iii.

Employ security measures for new stations Tide stations' infrastructure i.
Provision of weather instruments upgrade be made Senior Technician a.Tide stations' infrastructure fenced 600,000 Qtr 1st/2nd Senior Technician a.

A project proposal deviced to upgrade all weather instruments to ‐ 3rd Qtr 4.

Provsion of Engineering workshop environment is employed 5.

Ensure provision of automatic weather station transition are met 6.
Ensure upgrade of manual instruments to digital/electro nic 66 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty Time Frame Commen ts Expected Key Result Areas/Achieveme nts modern electronic data sensors Budget Implicatio n (Amount) instruments with respective spares are made for all stations 7.

Ensure proper use of all electrical appliances within VMGD premises i.
Ensure safe electrical appliances/equipment installations and operations in VMGD buildings Technician Electrical a.

Air conditions quarterly serviced with maintenance logs 50,000 annually Bi‐ Technician Electrical b. Lightings bi‐annually serviced 20,000 annually Bi‐ Technician Electrical c. Backup generators quarterly services with maintenance logs ‐ ii.
Ensure corrective maintenance principals are applied Technician Electrical a. Rewiring of electrical light switches of VMGD HQ 150,000 Qtr Qtrly 1st/2nd 8.

Provision of regular preventative maintenance i.

Ensure all equipment/receivers/transcei vers are regularly serviced/maintained Technician Electrical a.

Communications receivers/antennae, cleaned/ bi‐annually 50,000 annually Bi‐ Technician Electrical b.
Electrical wiring cabling works for all systems 67 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty i.

Ensure server room's UPS cabinet and system operational and fuctioning Technician Electrical 9.

Provision of Server Rooms UPS fully operational Time Frame Commen ts 2nd Quarter 2016 Budget Implicatio n (Amount) 1,000,000 Expected Key Result Areas/Achieveme nts a.
Electrical wiring installed properfly and clearly identified in the archive room b. Respective air condition installed and operationsl ICT/Engr Management & Operating Procedures To ensure a high standard operation of the ICT/Engineering Division and a proper management of ICT/Engineering Staff and assets 1‐Formalise a contingency plans for cases of power and communicatio ns failure i.

Provision of contingency plans for VMGD response for power and communication failures Manager ICT/Engineering a.
Plan drafted and finalised 2‐Formalise standard operations procedures i. Finalise ICT/Engineering Operations Directive including all systems operations procedures Manager ICT/Engineering 3‐Manage ICT/Engineerin g resources, plans and reporting i.

Engage in the VMGD Business/corporate planning and annual budgeting for 2016/2017 Manager ICT/Engineering ii.
Report annually and bi‐ annually on the ICT/Engineering operations and achievements 2015 Manager ICT/Engineering a. ICT/Engineering Operations Manual developed and standard operation procedures finalised a.Plans developed, reports written, assets controlled and staffs well managed b.Reports compiled ‐ ‐ ‐ ‐ 2nd Quarter 2016 3rd/4th Qtr On‐going On‐going 68 | P a g e Programs Objective (Targets) Strategy/ie s ACTION/ Performance Indicators Responsibili ty iii.
Assess staffs through staffs appraisal Manager ICT/Engineering iv.

Control the ICT and equipment assets ICT Officer v. Address technicians capacity building in collaboration with Aid Donors Manager ICT/Engineering Expected Key Result Areas/Achieveme nts c.Appraisal submitted d. Equipment inventory checked and updated bi‐ annually e. ICT and Engineering Technicians capacity gaps addressed, training reports vi.
Ensure the ICT/Engineering business plan is well implemented within means and timeframe Manager ICT/Engineering f. ICT/Engineering Buisness plan well implemented, annual report Time Frame Commen ts Budget Implicatio n (Amount) ‐ On‐going 50,000 On‐going ‐ ‐ On‐going On‐going 3‐Long Term Human resource development i.

Assist in the Drafting of the human resource development plan Manager ICT/Engineering a.

Draft Human Resources plan completed ‐ Qtr 3rd/4th ii.
Address ICT and Engineering career paths for future technicias ICT Officer a. ICT and Engineering career path pamplets and brochures created 1st/2nd Qtr ‐ ‐ 4‐Ensure QMS documents updated i‐QMS documents updated, tested and verified Manager ICT/Engineering.
Senior Technician, PSO a. ICT/Engr QMS documents created and made available ‐ Qtr 3rd/4th ICT/Engr Management & Operating Procedures 69 | P a g e Weather Forecasting and Services Division Programs Aviation Weather Services Aviation Weather Services Aviation Weather Services Objective (Targets) Maintain all current Aviation forecasts and Develop additional products and Services Maintain all current Aviation forecasts and Develop additional products and Services Maintain all current Aviation forecasts and Develop additional products and Services Strategy/ies ACTION/ Responsibility Performance Indicators Expected Key Result Areas/Achievements Budget Implication (Amount) Time Frame Comments Improve and develop Aviation weather forecasts 1.
Terminal Aerodrome Forecast for NVSC, NVSG, NVSS, NVSL, NVVV, NVVW AND NVVA Manager WFSD Archived file reviewed weekly and Manager copied on communication Improve and develop Aviation weather forecasts 2.

AREA FORECAST (issued every 6 hours) Manager WFSD Archived file reviewed weekly and Manager copied on communication Improve and develop Aviation weather forecasts 3.
ROUTE FORECAST for Air Vanuatu Flights departing Bauerfield and Pekoa International Airports based on weekly flight schedules Manager WFSD Archived file reviewed weekly and Manager copied on communication Ongoing Ongoing Ongoing 70 | P a g e Aviation Weather Services Marine Weather Products & Services Marine Weather Services Marine Weather Services Maintain all current Aviation forecasts and Develop additional products and Services Maintain all current Marine forecasts and develop additional products and services Maintain all current Marine forecasts and develop additional products and services Maintain all current Marine forecasts and develop additional products and services Improve and develop Aviation weather forecasts 4.
TTF for NVVV, NVSS and NVVW when weather condition warranted Improve and develop Marine weather Forecasts 5.

Marine Forecast, covering Northern, Central, Channel between Efate and Erromango & Southern Waters including Port Vila and Luganville harbours Manager WFSD Archived file reviewed weekly and Manager copied on communication Manager WFSD Archived file reviewed weekly and Manager copied on communication Improve and develop Marine weather Forecasts 6.
Marine Warnings (Strong, Gale, Storm and Hurricane) when warranted Manager WFSD Archived file reviewed weekly and Manager copied on communication Improve and develop Marine weather Forecasts 7.
High Seas Forecast Manager WFSD Archived file reviewed weekly and Manager copied on communication Ongoing Ongoing Ongoing Ongoing 71 | P a g e Marine Weather Services Commercial & Public Weather Services Commercial & Public Weather Services Commercial & Public Weather Services Maintain all current Marine forecasts and develop additional products and services Maintain all current Commercial & Public Weather Forecasts and Develop additional products and services Maintain all current forecasting Services & Integrate new Products Maintain all current forecasting Services & Integrate new Products Improve and develop Marine weather Forecasts 8.
High Seas warning when weather condition warranted Manager WFSD Archived file reviewed weekly and Manager copied on communication Improve and develop Commercial & Public weather Forecasts Improve and produce additional products & services 9.

Radio Vanuatu Forecast, issued every four hours Manager WFSD Archived file reviewed weekly and Manager copied on communication 10.
7‐Day Forecast For Selected Centers issued twice daily Manager WFSD Archived file reviewed weekly and Manager copied on communication Improve and produce additional products & services 11.
7‐Day Forecast for Media Print (IPV & Independent) for Port Vila and Luganville (issued once a week) Manager WFSD Archived file reviewed weekly and Manager copied on communication Ongoing Ongoing Ongoing Ongoing New Format for Independent Newspaper Forecast and additional information added (Weather icons, Marine Forecast, 72 | P a g e Commercial & Public Weather Services Commercial & Public Weather Services Commercial & Public Weather Services Commercial & Public Weather Services Commercial & Public Maintain all current forecasting Services & Integrate new Products Maintain all current forecasting Services & Integrate new Products Maintain all current forecasting Services & Integrate new Products Maintain all current forecasting Services & Integrate new Products Maintain all current forecasting Services & Improve and produce additional products & services Improve and produce additional products & services Improve and produce additional products & services Improve and produce additional products & services Improve and produce additional 12.
Daily Post Forecast new format, issued daily Manager WFSD Archived file reviewed weekly and Manager copied on communication 13.

Daily Post Forecast for Website (uploaded once daily) Manager WFSD Archived file reviewed weekly and Manager copied on communication 14.

Surface charts (issued every 6 hours) Manager WFSD Archived file reviewed weekly and Manager copied on communication 15.
Forecast Policy (uploaded on VMGD website every 12 hours) Manager WFSD Archived file reviewed weekly and Manager copied on communication 16.
Forecasts uploaded on VMGD Website Manager WFSD Archived file reviewed weekly and Manager copied on communication Tides and Sunrise/set information) Inclusion of main upper level wind in Policy discussion (925, 850, 700, 500, 250 hPa) 73 | P a g e Ongoing Ongoing Ongoing Ongoing Ongoing Weather Services Commercial & Public Weather Services Commercial & Public Weather Services Commercial & Public Weather Services Commercial & Public Weather Services Integrate new Products Maintain all current forecasting Services & Integrate new Products Maintain all current forecasting Services & Integrate new Products Maintain all current forecasting Services & Integrate new Products Maintain all current forecasting Services & Integrate new Products products & services Improve and produce additional products & services Improve and produce additional products & services 17.
Provincial Forecasts displayed on VMGD Website Manager WFSD Archived file reviewed weekly and Manager copied on communication 18.

Cities Forecast (covering all provincial center including Port Vila and Luganville) ‐ displayed on WMO Website Manager WFSD Archived file reviewed during TC shift and Manager copied on communication Improve and produce additional products & services 19.
Severe Weather Warnings issued when weather conditions warranted (issued every 6 hours) Manager WFSD Archived file reviewed during Tsunami shift and Manager copied on communication Improve and produce additional products & services 20.

Severe Weather Outlook Manager WFSD TC Report is produced and presented Commercial & Public Maintain all current forecasting Improve and produce additional 21.
Recorded Variables, data provided by the Observation Division Manager WFSD Archived file reviewed weekly and Manager copied on communication Ongoing Ongoing Ongoing Ongoing Ongoing 74 | P a g e Weather Services Commercial & Public Weather Services Tropical Cyclone Services Tropical Cyclone Services Tropical Cyclone Services Services & Integrate new Products Maintain monthly Weather Summary and develop additional products and services Maintain all current TC forecasts and develop additional products and services Maintain all current TC forecasts and develop additional products and services Maintain all current TC forecasts and develop additional products and services products & services Improve and develop monthly weather summary 22.
Monthly weather Summary Manager WFSD Monthly Weather Summary is produced and presented to the WFSD Improve and develop Tropical Cyclone Forecasts 23.

TC information, Advisories and Warnings, number based on number of Tropical Cyclones affecting Vanuatu per cyclone season Manager WFSD Archived file reviewed weekly and Manager copied on communication Improve and develop Tropical Cyclone Forecasts 24.
5‐Day TC Outlook via VMGD Website during 2014/2015 TC Season Manager WFSD Archived file reviewd weekly Manager copied on communication Improve and develop Tropical Cyclone Forecasts 25.

Tropical Cyclone Season Report Manager WFSD Archived file reviewed weekly Manager copied on communication Seasonal Seasonal Seasonal 75 | P a g e Tsunami Advisory Services Maintain all current Tsunami Information & Advisory products and services Improve and develop Tsunami warning system 26.
Tsunami Information and Advisory, number based on number of events per year Manager WFSD Archived file reviewed weekly Manager copied on communication Quality Management System Attain ISO 9001:2008 Certification Conduct two internal audits per year and one external audit every three years Maintain and continually improve the Quality Management System for Aviation Services to ensure that the VMGD complies with ICAO regulations.
Acting Manager QMS & Manager WFSD Quality Management System Improve verification Improve verification of TC and Rainfall forecasts Include rainfall network readings in verification.
Include analysis from user survey Acting Manager QMS & Manager WFSD When warranted (1) CAAV: first internal audit in June 2017 (2) CAAV: second audit in November 2017 (3) ISO external audit to be confirmed by CAAV 200,000 300,000 Qualification requirement All Forecasters to eventually be Uni graduates Allow one forecaster at a time for WMO Fellowship each year All Forecasters to obtain a WMO Class 1 Qualification to better adhere to ICAO and MWO standards and requirements Upgrade Synergie Platform with an IWFS (VCAP) To purchase and install synergie IWFS sofware and PCs through Synergie IWFS software and PC be installed at the WFSD Conduct an internal training on the new Synergie IWF system for its presicion and functionality Manager WFSD Record file for all WMO Class 1 Forecasters WMO Funding End of 2017 Manager ICT Synergie IWFS Software VCAP to be tested for its automation capabilities Project fund (50,000,000) Before end of 2017 76 | P a g e VCAP funding Conduct in‐ house training and assessment Develop French text warning version on TC Module Annual Internal Training TC Module French text warning version Improve performance by conducting internal trainings Tropical Cyclone, Aviation, Marine and Commercial/Public Weather Trainings Manager WFSD 2‐week In‐house training conducted Assess staff knowledge before and after training 200,000 End of October 2017 Develop and improve French texts for TC warning French text warning version for Information, Advisory and Warning Manager ICT/Manager WFSD Meet Users' demand 200,000 Scope it by June, Develop it by August, Test it by Sept, Training by Oct and Application by Nov 2017 Awareness Material Improve Vanuatu TC Tracking map Revise and update Vanuatu TC Tracking map Awareness Material Marketing of Commercial & Public Weather Products & Services Identify new potential subscribers and stakeholders Market new products & Services Improve usability Make available in 3 languages Distribute widely and update TVL Phonebook TC Tracking map Improve existing Products, Develop new Services and Identify potential subscribers/stakeholders Manager WFSD Meet Users' demand 100,000 Distribution (FINPAC support) as soon as printing is done PSO ‐ Commercial & Public Weather Meet Users' demand 500,000 Forecasting Technology & Equipment To improve weather forecasting capability with Weather RADAR Develop a project proposal for a Weather RADAR Improve Early warning of the Severe Weather Phenomena Manager WFSD Project Fund Jun‐17 77 | P a g e 78 | P a g e