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ANNUAL REPORT 2019 Department of Climate Change Ministry of Climate Change and Natural Disasters Government of Vanuatu ANNUAL REPORT 2019 Department of Climate Change Ministry of Climate Change and Natural Disasters Government of Vanuatu Prepared by Johnie Tarry Nimau Senior Monitoring and Evaluation Officer Department of Climate Change Ministry of Climate Change and Natural Disasters Florence Kuali-Iautu Senior Communication, Outreach and Partnerships Officer Department of Climate Change Ministry of Climate Change and Natural Disasters Design and Layout by Daryl Abel © Department of Climate Change (DoCC) 2020 All rights for commercial / for profit reproduction or translation, in any form, reserved.
DoCC authorises the partial reproduction or translation of this material for scientific, educational or research purposes, provided that DoCC and the source document are properly acknowledged.

Permission to reproduce the document and/ or translate in whole, in any form, whether for commercial / for profit or non-profit purposes, must be requested in writing.
Original text: English Design and Layout by Daryl Abel Produced by: The Department of Climate Change Ministry of Climate Change and Natural Disasters Government of Vanuatu Port Vila, Vanuau P : +678 22160 E : docc@vanuatu.gov.vu W : www.nab.vu ABOUT THIS ANNUAL REPORT This 2019 Annual Report outlines the activities and projects implemented by DoCC in the 2019 calendar year and reports on the achievements from implementing these activities.
Reporting Requirements: This Annual Report is a requirement from the Public Service Commission for all institu¬tions to provide on an annual basis.

Reporting Processes: The Annual Report comprises of a collection of reports and feedbacks from all the staff of DoCC and the Project managers and coordinators.

This report is reporting against the 2019 Business Plan as required by the Public Service Commission (PSC) through the Director General’s office of the Ministry of Climate Change and Natural Disasters.
CONTENTS FOREWORD FROM THE DIRECTOR INFORMATION SNAPSHOT ABOUT US 2019 BUSINESS PLAN OVERVIEW OUR PERFORMANCE 2019 PRIORITIES OVERVIEW PROJECTS DoCC- NAB COORDINATION 2019 FINANCIAL REPORT HIGLIGHTS LESSONS LEARNED RECOMMENDATIONS MONITORING AND EVALUATION 4 5 6 9 10 14 16 20 23 24 26 27 28 Department of Climate Change Annual Report 2019 iii I R O T C E R D E H T M O R F D R O W E R O F “ As a leading agency in climate change practical approach of adaptation and mitigation actions, we consider climate implementation actions with the support of projects as our highest priorities to take lead and continue ensuring the development of robust legislative frameworks to assist in our strategic plans towards implementations.
“ The year 2019 marks a special year for the establishment of this new meetings and COP25.

With further due of the development of the department, department of climate change.

The department is now well functioning with we show we fit to recruit few more staffs to be part of the team.

This including the support of all the filled structured positions recruited.

Climate change an Information Knowledge Management (GIS) Officer, Mitigation MRV is everyone’s business to be resilient.
Climate change is a cross cutting coordinator, CC/DRR support officer, Driver, Administration officer and issues that affects all sectors to be vulnerable.

The New department is Reinstate PMU structured into DOCC Structured.

set up to coordinate and provide assistance to mitigation and adaptation implementation towards the country needs and priories.
We will continue to build and enhance coordination and partnership with our stakeholders (government, private sectors, donor partners and NGOs) and Starting a new journey is not easy despite some unexpected challenges, the would like to congratulate them for the support given throughout this year.

department have overcome them with our young graduates growing team efforts which has also enable us to achieve some success this year.
Finally, the achievements could not be reached without the support of the As a leading agency in climate change practical approach of adaptation Minister of climate change, the Former and Acting Director General and other and mitigation actions, we consider climate implementation actions with the supporting colleagues.

And filly but not the least, to GOD who gave us the support of projects as our highest priorities to take lead and continue ensuring strength throughout our year-long journey to this far.
department staffs and the ministry including the Former and the current the development of robust legislative frameworks to assist in our strategic plans towards implementations.

Vanuatu is leading the region and even the world on climate change initiatives approaches in adaptation which now adopting the mitigation into play in dealing with Renewable energy and Energy efficiency.
With our continued efforts on awareness and educating our communities, we held the first nationwide climate change and NAB awareness across all the six provinces.

Mike Sam Waiwai Director We further went beyond leading the country out of the region to attend climate Department of Climate Change 4 Department of Climate Change Annual Report 2019 The following is a general Information Snapshot of DoCC in 2019.
25+ million VT Total Expenditure 6 Provincial Awareness 3 New Staff Recruited 4 Project Staff 5 Permanent Staff 14 Reports Disseminated 4 Projects Implemented P O H S P A N S N O T A M R O F N I I Source: Akil Mazumder Department of Climate Change Annual Report 2019 5 Inforgraphics Source (Top to bottom): Siddharth Dasari, DailyPM, Vectors Point, Nithinan Tatah, Ismael Ruiz, Alfredo @ IconsAlfredo.com, IconPai.
S U T U O B A The Department of Climate Change (DOCC) is a Department within the Ministry of Climate Change and Natural Disasters.

The DOCC in its first year of establishment catered for six sections namely Adaptation, Mitigation, Monitoring and Evaluation, Finance and Administration, Communications and Partnerships and the Project Management Unit (PMU).
These sections work together to ensure the core functions of the Department are carried out as indicated in the annual Business Plans, the Corporate Plan and the National Strategic Development Plan (NSDP) the People’s Plan of the Government of Vanuatu.
OUR VISION OBJECTIVES The DOCC’s main objective is to ensure that all residents of Vanuatu have access to reliable and factually correct information about climate change issues to help them make informed decisions to become resilient to the impacts and effects of climate change in the future.

This will be achieved through the following: 1.

Strengthen relationship with key stakeholders to allow for mainstreaming of Climate Change into sector plans, polices and budgets.

2.
2.

Raise awareness to stakeholders and partners on Climate Change initiatives and national endorsement processes A sustainable and Climate Resilient Vanuatu 3.
Ensuring effective monitoring and reporting and efficient management of OUR MISSION To promote an enabling environment encompassing climate governance, adaptation and mitigation approaches via inclusive and equitable service OUR PRINCIPLES AND VALUES • Transparency and Accountability • Innovation • Partnership • Positive Working Environemnt • Equity and inclusiveness • Community Focus • Learning and Reflection • Sustainability • Effectiveness 6 Department of Climate Change Annual Report 2019 department resources.
4.

Department of Climate Change supports and facilitate the implementation of programmes and projects.

5.

Effective project coordination to support the Department of Climate Change mandate.

6.

DoCC is recognized as an informed, accurate source of best practice knowledge and provides timely advice to stakeholders for CCDRR issues.

7.

Support the review and implementation of CCDRR policy and action plan.

8.
8.

Partner with stakeholders to effect the national implementation of international Climate Change and Disaster Risk Reduction convention obligations.

9.
Support government guidance and facilitation of CCDRR Projects KEY OUTCOMES The Department of Climate Change is guided by Vanuatu’s CCDRR Policy, will establish clear priorities for action, deliver better assessment of climate change and disaster risks, monitor and evaluate projects and outcomes, EXECUTIVE SUMMARY capture experiences and lessons learned, and drive better climate service The Department implements and operates an effective and efficient Climate delivery.” The department stands as the focal point for achieving resilient coordination and assistance to NAB sec and Project Management Unit development across all levels and sectors which intended to carry out the deploying qualified, skilled and motivated staff with appropriate access ABOUT US following tasks: to sufficient resources, to manage and operate the implementation and integration of climate change adaptation and disaster risk reduction programs • Lead innovation and change in CC initiatives across Vanuatu.
and activities of projects such as the Increasing Resilience to Climate Change • Support the National Advisory Board on Climate Change and Disaster and Natural Hazards (IRCCNH) projects, Vanuatu Coastal Adaptation Project Risk Reduction (NAB).

(VCAP), Technology Needs Assessment (TNA) project, the iCLIM project and • Improve sustainability by securing highly trained technical contracted the Forest Carbon Partnership Facility (FCPF) project to support national level staff in permanent Government positions.
commitments to Climate Change adaptation, mitigation and Disaster Risk • Maintain momentum & delivery of current projects.

Management multilateral agreements.

• Progress current & new initiatives in the Climate Change and Disaster Risk Reduction arena.

The following are key outcomes and achievements identified by the • Progress compliance to International Conventions to which Vanuatu is a department of Climate Change that are aligned to the Business plan and signatory.
policies of the department: • Mainstream Climate Change across the Vanuatu Government as per National Sustainable Development Plan (NSDP).

• Successful establishment of DOCC and the implementation of its • Operationalize the CCDRR Policy.

• Coordinate and monitor CC & DRM projects.

• Secure further CC & DRR projects and funding first Business Plan 2019 activities within this first year (12 months) of operation.
• Developed integrated climate change adaptation, mitigation and disaster risk reduction action plan(s); The DOCC contributes to the overall business of the MOCC purpose by • Updated governance for climate change mitigation, Adaptation and being an effective department in the management, operation and integration disaster risk reduction; of climate change adaptation, mitigation and disaster risk reduction activities • Ownership of climate change and disaster reduction integration; and and projects, by way of qualified, skilled and motivated staff appropriately • Contributed to regional and global integrated climate change mitigation, trained and participating actively in national, regional, and international adaptation and disaster risk reduction agenda.
climate change programs, and working effectively with local, regional and international partners.

Department of Climate Change Annual Report 2019 7 ABOUT US STRUCTURE AND STAFF The new structure for this new Government Department was approved on the 29th April 2016.

In the new structure a total of eight positions and job descriptions were created and approved by the Public Service Commission (PSC) for DOCC.
The structure consists of the Director, senior staffs – Mitigation, Adaptation and Disaster Risk Management, Finance, Procurement, Monitoring and Evaluation, Communication and Partnerships and Administration Officers.
Senior Mitigation Officer Nelson Kalo Senior CC Adaptation Officer Paulianne Basil Senior M&E Officer Johnnie Tarry Nimau Director Mike Sam Waiwai Senior Communications Officer Florence Kuali-Iautu The following tables provide information about staffing of the Climate Change department in 2019.

The number of staff at DoCC has completely fill up all the current structure.

All DoCC staff are supported by projects staffs on information and providing advice on a daily basis.
The table below shows the number of staff against their employment status and gender.

Sections Male Female Total Remarks Administration (Director, Finance, Procurement, Admin) Mitigation Adaptation Monitoring & Evaluation Communication & Partnership Project Management Unit Total 3 6 3 1 13 The table below shows the leave status of the staff.
The Procurement and Admin officers are still under probation A cadet is supporting the Mitigation section There are three projects currently in operation under DOCC PMU.
Senior Procurement Officer Nettie Joseph Staffing Numbers Details 13 staffs altogether including international consultants offering support when needed Senior Finance Officer Anne Marie Robert Performance Appraisals Conducted Five staffs Numbers Secondment None None Administration and Finance Officer Henry Kramuel Annual Administration Leave All staff but varies according to the number of leave Other Leave/Resignation/Retirement None 8 Department of Climate Change Annual Report 2019 Photo: DOCC end of year retreat workshop for all DOCC and Project staffs at the Warwick resort.
Source: DoCC The role of the Business Plan 2019 has helped guide the Department of what the appropriate service levels should be and to chart the immediate Climate Change in its overall operations for its first year 2019 of establishment direction of the organization through the Business Plans.

The ultimate goal as a government department.


The Business Plan clearly outlines the of this process is always to be cognizant of the long-term viability of the Department’s work plans that are aligned and aimed to fulfill the activities in department, to spend public funds wisely, and to maintain the quality of life for the Corporate Plan of the Ministry of Climate Change and Natural Disasters.

all of our citizens during disaster events.


The Corporate Plan and the Departmental strategy plan are series of documents that bridge the Business Plan with day-to-day work plans and When deliberating business plans and budgets, departments must budgets.

It allows the department to look ahead, focus on key activities, constantly weigh up the different governance spheres form national down allocate resources, prepare for opportunities and risks, and set priorities to community level needs.
Increases in service demands must be matched accordingly.

Most important, the Business Plans ensure that all Departments by corresponding allocated budget.

By Financial regulation, the department are moving in the same direction.

Departments prepare Business Plans which cannot spend more funds than the approved recurrent budget ceiling.

have two primary purposes: In addition the department does not have the financial resources or the organizational capacity to undertake its mandates all at one.

1.
1.

A planning tool to achieve the objectives of Ministry in an organized and efficient manner.

Therefore, choices need to be made on service levels and allocation of 2.

A communication tool to solicit Ministry feedback and direction on service budget and this is decided through the business planning process.
While this delivery so that we clearly understand and meet their expectations; and is a challenge, it also presents an opportunity for the organization to become more effective, enable improvement, and to do business differently where Every year difficult decisions have to be made around which initiatives to fund, efficiencies can be achieved.
Department of Climate Change Annual Report 2019 Programs and Objectives outlined in the 2019 Business Plan including its results are summarized in the table below and commentary provided in the following text.
Programs DoCC and the Secretariat Services for the National Advisory Board on Climate Change and Disaster Risk Reduction (NAB) Objective (Targets) DoCC in working in collaboration with NAB operating as a well- functioning decision-making and advisory body Result Summary A number of NAB meetings were convened throughout 2019.

Most meetings focused on the endorsement of new projects and projects in the pipeline developed by key government sectors as well as civil society organizations.
Establishment of the new Department - - Strengthen relationship with key stakeholders Coordination of all CC and DRR initiatives in Vanuatu Strengthen relationship with key stakeholders to allow for mainstreaming of climate change into sector plans, polices and budget DoCC and NAB is aware of all CC & DRR activities being undertaken or planned in Vanuatu and coordinates to ensure complementarity DoCC to supports and facilitates the implementation of CCA/DRR & Mitigation programmes and projects with NAB stakeholders International CC & DRR obligations Support and facilitate the national implementation of international CCA/ DRR obligations DoCC Mitigation and Adaptation have established both of their Technical working group (TWG) to share data information and allow maintaining of CCA&DRR & Mitigation into their sectoral plans, policies and Budget into their business plans for 2020 implementation and working together.
(a) Throughout the first, second and third quarter, DoCC Conducted an exercise on stock take within MOCC, other government stakeholders, projects and NGO’s.

(b) DoCC developed a stoke take form on all Mitigation and CCDRR projects brief form and Mapped out previous implementation initiatives and activities that happens throughout all provinces in Vanuatu.

(c) These records are now managed by DoCC and NAB Sec with the communications and M&E officer.
In 2019 a number of projects and initiatives were endorsed by NAB To date four large multi-sectoral projects are managed if not supported by the DoCC.

These projects include the World Bank projects namely; IRCCNH and FRDP (REDD+) projects, the TNA and V-CAP projects, and the ICLIM project.

Apart from DoCC projects continues to provide secretariat services to the NAB and coordinates international and regional agendas on Mitigation CC/DRR aspects on behalf of the government of the Republic of Vanuatu.
Such included the coordination of COP25 meeting, SIDs meeting in Samoa and several other COP related meetings attended by the NAB Strategic Manager.

DoCC staff played a key role in coordinating the Vanuatu delegation at the SIDs conference in Fiji in July 2019.

At the conference DoCC Director coordinated the meetings relevant for Vanuatu’s attendance on a daily basis.

Apart from SIDs conference DoCC represented the Vanuatu government in the following meetings this year accompanied by the Director.
10 Department of Climate Change Annual Report 2019 OUR PERFORMANCE Programs Participation in international agenda Objective (Targets) Raise capacity of GoV representatives to participate in international workshops, training & meetings Result Summary Each DoCC staff is designated to participating and contributing to regional and international meetings due to the small number of DoCC staffs.

M&E officer attended the NAP meeting in Samoa on behalf of the Adaptation and CC/DRR officer.
Adaptation & DRR Build the foundations for more effective CCA & DRR work in Vanuatu The setting up and reviewing the CC/DRR technical working group.

Together to work on National Adaptation Plan framework Climate Change Mitigation Improved GoV oversight of CC mitigation projects in Vanuatu DoCC is lacking a support mitigation officer.
The officer/ coordinator will be overlooking at the MRV and develop tracking took of MRV Mainstream CC perspectives into energy-related projects and improve CC mitigation outcomes same as above Financial Management & Procurement Establish DoCC capacity to manage donor funds (a) With technical assistance DoCC managed to develop guidelines related to managing future Projects financial procedures.

DoCC still lacks the PMU support in decision to Projects management.
(b) Procurement and Financial management advisors currently sit within DoCC to train and support the local officers.

The Procurement officer have been recruited in December 2019.
NAB oversight of all GoV managed CC&DRR funding As mentioned above, six NAB meetings in 2014 to endorse new projects and initiatives in Vanuatu Monitoring, Evaluation and Reporting Monitor progress and outcomes of government and externally funded CC & DRR projects Monitor and evaluate the work of the DoCC Each donor funded project has its M&E framework to monitor and report on progress.

Emails and regular online updates play an active role for M&E purposes.
There is no overarching M&E framework within DoCC since there are several donors funded projects with their specific requirements therefore all M&E framework in place are project specific.

All projects also have different frequencies in reporting Few of the past risk governance assessment was developed by few projects.

Some of the recommendations are now being implemented by DoCC and relevant sectors.
An evaluation was conducted in assessing the progress of the IRCCNH project and VCAP but also assessing DoCC and NAB involvement.

Recommendations from this evaluation guided the implementations of the next phase future projects to come.
More of these evaluations will be a Lesson learn for M&E and the overall department Department of Climate Change Annual Report 2019 11 OUR PERFORMANCE Programs Information management Objective (Targets) Collect, manage and make accessible data and information on Mitigation and CC & DRR knowledge and activities relevant to Vanuatu Communication & Engagement Raise awareness of NAB and PMU activities Build partnerships with Energy, VMGD, Environment, NDMO and NAB stakeholders Training and capacity building Increase DoCC staff capacity to implement NAB agenda Result Summary The Communications Officer and M&E officer participated in two IKM meetings in 2019.
Some of the discussions included the linking up of the NAB portal to the IKM (regional portal) which the two officers are managing locally.

The NAB portal is well functioning with an average of 20-50 users per day recorded in 2019.

This illustrates the number of people accessing information from the NAB portal.

ICLIM project upgrade the portal including the department of climate change overview and adding some of the project site mapping.
Awareness of the NAB and DoCC was undertaken throughout 6 provinces of Vanuatu.

These activities include all DoCC staff.

The outreach highlighted mostly the setting up of the new department and its roles and the NAB sec DoCC communications Officer is the coordinating a communication, outreach and partnership internal working group (COPWIG) of NDMO, Energy, Environment and VMGD.
This will help ensure all information communication is implementing the national communication strategy and production of products produce publicly.

This working group has not yet functioning but will very efficiently when it comes to effect.
DoCC Communications officer also coordinated the radio programs and talkback show for DoCC Reports results shows that an increase in capacity has been achieved throughout this year 2019 however the participation of officers in international meetings and conferences provides an avenue that supports capacity building.
Several meetings were attended by officers within Projects and DoCC 12 Department of Climate Change Annual Report 2019 Photo: Part of the Vanuatu delegation who attended the COP25 Meeting in Spain on behalf of the Vanuatu Government.

Source: DoCC Department of Climate Change Annual Report 2019 13 I W E V R E V O S E T R O R P 9 1 0 2 I I I The RAG (Red, Amber, Green) method is used to identify the 2019 activities below based on its Urgency as for High, Medium and Low respectively.
Actions Activities Time frame Responsible Separations of function exercise • Conduct stock take exercise (adaptation and general CCDRR function) by Jul - Sep emailing out tracking tools, and convening stake holders workshop • Inform MCCA department.

Heads on stock take Staff induction Trainings / induction of critical tool and processes.
• Adaptation planning • Vulnerability assessment • MRV tool • Project screening • GCF project development Jul - Sep CCDRR policy implementation plan • CCDRR policy implementation plan formulation • Reviewing of implementation plan.

(staff workshop) Jul Budget NAB portal • Develop assets NPP (non –current) - Comms equipment , Vehicle, Laptop • Re current NPP’S (Climate and DRR symbolism, International negotiations 12 Jul regional) Assign administrative rights to focal staff member.
• DoCC to seek short term IT support to upgrade portal.

• Training and handover asap Buisness plan Draft 2020 business plan Sep, Nov - Dec SMR Compilation and submission of SMR Staff tracking and accountability Formulation of meeting minutes’ action template.

• Circulate populated templates to all staff for each meeting.

• Track action Jun - Dec On- going • CCDRR officer and director.

(lead) • Stake holders: • VCAN • NAB • Donors • MCCA department • Mitigation, CCDRR officer.

• M&E, comms office.


• NAB • Director and TA (lead) • All staff • Finance (Lead) • All staff • NAB sec Manager.

(lead) • Comms manager / M and E • Director(lead) • VCAN , iCLIM • All staff (M and E – lead) • NAB sec • M and E (lead) • All staff • Finance / admin (lead) and M and E • Director.
14 Department of Climate Change Annual Report 2019 2019 PRIORITIES OVERVIEW Actions Activities Time frame Responsible Establish partnerships with NGOs private sectors and government department through MOUs DoCC to ensure timely PMR of each staff members • Recommended to be address to Red color as a level of urgency to Q3 • Department of Forestry and DoCC be done in quarter 3 in 2019.
• To be completed by end of September (all staff to be in permanent Q3 position) • To be added to Red color (Mitigation) • DoCC and OXFAM • DoCC and Government stakeholders and NGOs in relation to CCA TAs supports to DoCC • Maybe to be considering in the future since DoCC had recruited a TBC senior COM Officer to assist in this area.

• To be added into Green color Activity prioritization • Stock take All staff Budgeting • Development of publications/ printing/ marketing.
• Financial Resources Directory • Finance and Admin • Coms Legislation and Policy Stock take of sectors activities on CC and DRR ( CC policy mapping) MEL and Reporting Obligation Monitoring, Evaluation and Learning Staffing and Administration • Travel policy • Internal arrangements and Planning •All staff and stakeholders • M and E • Director All staff Department of Climate Change Annual Report 2019 15 S T C E J O R P Increasing Resilience to Climate Change and Natural Hazards (IRCCNH) Project of other governmental departments based within the same Ministry: the National Disaster Management Office (NDMO) and three other Ministries: the Department of Local Authorities (DLA), under the Ministry of Internal Affairs, for Component 2; the Department of Agriculture and Rural Development (DARD) OBJECTIVE: Increasing resilience of local communities to adapt to under the Ministry of Agriculture, Quarantine, Forestry and Fisheries, for climate change and natural hazards The designated implementing agency is the Vanuatu Meteorology and Geo-hazards Department (VMGD), within the Ministry of Climate Change Adaptation, Meteorology, Environment, Energy and Disaster Management (MCC).
Given the complexity of the main purpose of the project, ‘to mainstream Climate Change Adaptation and climate-related Disaster Risk Reduction’, the implementation of the project also requires the involvements component 3.1; and the Department of Geology, Mines and Water Resources (DGMWR), under the Ministry of Lands and Natural Resources, as well as of one governmental agency: the Vanuatu Agriculture Research and Technical Centre (VARTC).

All of the project component was achieved successfully.
The project was implemented in Tanna, Tongoa, Tongariki, Buniga and up northern islands of Sola and Gaua.

In terms of implementation and impact, since 2012-2019, most efforts have 16 Department of Climate Change Annual Report 2019 been achieved.

The Project has come to a close in June 2019 with its financial system on safeguards.

Finally, the R-PP contains the proposed budget and a operations closed on December 31st 2019.

Most of the staffs have dispersed framework for monitoring and evaluation.
BUDGET PROJECTS to other organisations while the Communication officer has been recruited into the new Department of Climate Change.

The project will be implemented on Santo, Efate, Erromango and Tanna.

All materials have been already purchase and send to those pilot sites.

Local The next figure shows all 11 different types of micro-projects and their and overseas Consultants are now on firm to start the work of measuring and locations around the country being implemented under the IRCCNH project.
reporting plus the verifications tracking of MRV and also to assist on SESA- Strategic Environment & social assessment.

The project has completed all it’s purchasing of materials and will roll out next year 2020 and ended on July Forest Carbon Partnership Facility (FCPF) Programme 2020.
OBJECTIVE: The RPP sets out how Vanuatu intends to develop its REDD+ programme which is referred to as the National REDD+ scheme Vanuatu’s engagement with the Forest Carbon Partnership Facility (FCPF) was initiated as a result of the Vanuatu Carbon Credits Project (VCCP).

This project is implemented by the Department of Forestry under the Ministry of Agriculture with the overall coordination role by the Department of Climate Change especially with Finance and Procurement role.
A roadmap workshop for the VCCP in 2008, marking the close of the project’s first phase and establishing the way forward for its second phase, provided the mandate for the development of the Readiness Plan Idea Note (R-PIN).

The R-PIN was written by an international consultant from Carbon Partnership Limited in conjunction with the Government of Vanuatu, specifically the Department of Forests.
The FCPF ultimately accepted Vanuatu’s R-PIN and signed the R-PP Formulation Grant of US$200,000 in order to develop the Readiness Preparation Proposal in May, 2010.

The project gives details of the proposed institutional arrangements for the management of the REDD+ readiness process and for the implementation of the national strategy, as well as the process of stakeholder engagement, and consultation and participation.
It also covers the technical aspects of REDD+ and establishes the proposed process for the development of subnational and national reference levels for REDD+, a national forest monitoring system and a safeguards information iCLIM Project OBJECTIVE: Supporting the regional management of climate change information in the Pacific by upgrading the NAB Portal website The Pacific iCLIM project is a regional project focusing on establishing a regional system for managing and sharing climate change data and information in the Pacific.
The project is being implemented by the Griffith University in Australia in collaboration with the Secretariat of the Pacific Regional Environment Programme (SPREP), commencing on 3 March 2014, with an anticipated completion date to end of December 2019.

The Project is funded by the Australian Government.
The establishment of a Pacific regional system for managing and sharing climate change data and information is being carried out in collaboration with three pilot countries (Fiji, Tonga and Vanuatu), who are already involved in implementing national level portals, procedures, policies and practices that will enable connectivity to the SPREP hosted the Pacific Climate Change Portal (PCCP).
The Government of Vanuatu is in the process of finalizing the draft National Climate Change and Disaster Risk Reduction (CCDRR) Policy.

The vision of Department of Climate Change Annual Report 2019 17 PROJECTS this Policy is for Vanuatu to be resilient to climate change impacts, natural and stakeholders with the help of UNDP to present some of their final results and geological risks, which will be achieved by targeting the five key priority areas look at next steps recommendation for phase 2nd project.
The VCAP Team of governance, capacity, information, preparedness and knowledge.

has managed to evaluate and scope around the sites to observation the The CCDRR policy prioritization of information focuses specifically on this project for 2020. success of the project.
UNDP has officially announced the second phase of improving Vanuatu’s management of climate change and disaster risk reduction data and information in order to enable more informed decision making for planning, development and disaster operations, and development of accurate community awareness tools.

The ICLIM project is contributing to the area of information management and knowledge sharing related to climate change and disaster risk reduction.
ICLIM is implemented by The Technology Needs Assessment Project (TNA) VMGD-ICT division in collaboration with the PMU with specific support and OBJECTIVE: To prioritize and enable the adoption of climate adaptation development of the NAB portal.
and mitigation technologies The Vanuatu Coastal Adaptation Project (VCAP) OBJECTIVE: To improve the resilience of the coastal zone to the impacts of climate change in order to sustain livelihoods, food production and preserve and improve the quality of life in targeted vulnerable areas This Technology Needs Assessment (TNA) Project is implemented through the Department of Climate Change and endeavors to undertake the following objectives: 1.
To identify and prioritize through country-driven participatory processes, technologies that can contribute to mitigation and adaptation goals of the participant countries, while meeting their national sustainable development goals and priorities (TNA).

2.

To identify the barriers that hinder the acquisition, deployment, and VCAP project is now in a closer stage.

Within this period, they closed all diffusion of the prioritized technologies for mitigation and adaptation.
activities and handing over assets to the department of climate change and 3.

To develop Technology Action Plans (TAP) that specify activities and auditing financial sum-up.

All of the project component was successfully enabling frameworks to overcome the barriers and facilitate the transfer, achieved accordingly to the United Nations development programme support adoption, and diffusion of selected technologies in the participant (UNDP).
VCAP project is one of the project that address the national priories countries including Vanuatu.

of this country from national to communities focusing more on communities Updates: needs especially with roads, evacuation centres, bridges, early warning systems for cyclones and vulnerable areas within the coastal.

• Project agreement with UNEP DTU Partnership was signed end of 2018.
As the first phase is completed this year, they now consulting for the • Donor: GEF second phase designing which allow the team consult with different/ related • Project funding: VT 14 000 000 approx.

• Project period: 2 years 18 Department of Climate Change Annual Report 2019 PROJECTS Photo: The regional Technical working group of information knowledge management in Samoa.

Source: DoCC • First phase kick started in July 2019.
Priority sectors for technology new varieties, Agro-forestry and Farmer field schools.

Water - Rainwater prioritization are renewable energy and waste management for the harvesting from rooftops, Water safety plans and Flood hazard mitigation sector.

Agriculture and water are the two adaptation sectors mapping.

Energy - Efficiency wood stove, Battery electric vehicle and selected for technology prioritization.
solar electric boat and lastly, Waste to energy - Manure based biogas • Prioritization is done according to a muliti-criteria analysis approach, with digester, Compact biogas digester for urban households and anaerobic top 2-3 technologies selected for further barrier analysis and technology digestion biogas plant.

Finalization of the technologies prioritization action plan formulation.
Since July 2019, various stakeholders were consulted to draw up priority • Stakeholder consultations were carried out during the period of July to technologies phase report is currently underway with technical review Aug 2019 inputs being provided by the UNEP and USP which is acting as the • Final draft TNA report now being reviewed by UNEP and stakeholders regional resource center.
It is expected that Component 2 will kick-start • Technologies being retained for next steps: The prioritized technologies in early 2020 whereby market assessments of the selected technologies for each sectors are as follows, Agriculture - Crop diversification and will be undertaken.
Department of Climate Change Annual Report 2019 19 I I N O T A N D R O O C B A N - C C o D Project Name Vanuatu REDD+ Project (FRDP) ICLIM Project Type / Theme REDD+ Implementation –MRV Funding Source Private equity Lead Implementing Agency DoCC and Vanuatu Carbon Syndicate stakeholders to be registered Tender processes undertaken in compliance with CTB legislation and donor requirements with reports to Director DFAT (Department of Foreign Affairs and Trade – Australian Government Griffith University and SPREP (piloting in three countries; Vanuatu, Fiji and Tonga TWG-IKM Develop a regional and National technical working group on information knowledge management GIZ Department of climate change & NAB Sec The above table lists all projects endorsed by NAB in 2019.
Secretariat and coordinates international, regional and national agendas on Climate Change and Disaster Risk Management on behalf of the national Most national, regional meeting convened throughout 2019 mostly focused on government of the Republic of Vanuatu.
This includes the coordination the endorsement of new projects and initiatives in the pipeline developed by of COP25 meeting, several other COP preparatory and related meetings key government sectors and regional and international as well as civil society attended by the Director and staffs of DoCC and the Ministry of Climate organizations.

Change.

Specific information on projects is captured through project brief form developed by DoCC to support NAB endorsement process.
Once projects are endorsed, all information is recorded in a database managed by DoCC Communications Officer.

A letter is issued to all lead implementing agencies PARTICIPATION IN REGIONAL AND INTERNATIONAL CC/DRR AGENDA to advice on the status of endorsement.

To date, large multi-sectorial projects are managed if not supported by the DoCC.
These projects include the World Bank projects namely; IRCCNH and REDD+ projects, the UNDP- Pacific Risk Resilience Program (PRRP), TNA and VCAP projects, and the iCLIM project by Australian Aid.

Apart from project work, DoCC continues to provide support services to the NAB The staff of the Department of Climate Change have been assigned to follow and participate on key international and regional climate change and disaster related agendas in 2019.
Reports of these meetings are available for government and non-government stakeholders and partners upon request.

The following table summarizes all regional and international meetings attended by the Department staff from January to December 2019.

20 Department of Climate Change Annual Report 2019 DoCC-NAB COORDINATION CC/DRR Theme Green Climate Fund (GCF) Designated DoCC Officer Snr.
Finance Officer Meeting/Conference outcomes The Regional Climate Change Finance Meetings, Regional Media Training & FRDP Regional Information and Knowledge Management (IKM) Technical Working Group meeting Communication Officer and M&E Officer Planning of activities for ICLIM project managed by Griffith University for Tonga, Fiji, Samoa, PNG and Vanuatu.

Coordinating Agency/ Venue USAID, ISACC Project & GIZ/DFAT Climate Finance Readiness for the Pacific (CFRP) Project/ FIJI.

SPREP and SPC, Samoa MRV Snr.


Mitigation Officer NDC HUB Blue Carbon Snr.

M&E Officer Snr.

Mitigation Officer Pacific Islands Regional MRV network 1st training and peer review workshop.

UNEP, Sydney.
UNEP, Sydney.

Develop NAP Strategic GIZ, Samoa Regional Workshop on Incorporating Blue Carbon into Nationally Determined Contributions - Integrating science with policy discourse to address climate change and achieve sustainable development in Asia Pacific Region CIFOR, IUCN, Silver strum Climate Associates, Vietnam Adaptation fund training Snr.
Adaptation Officer, CC-DRR Hazard and Risk Assessment for Coastal Area Management by Using Remote Sensing Technology JICA , Apia - Samoa COP25 Meeting UNFCCC Paris Agreement Response Measures Awareness Creation Workshop National GHG Inventory Management System Snr.

Adaptation and Mitigation Officer, Snr Finance officer DoCC Director and NAB Strategic Manager Snr.
Communication and Partnerships Officer Vanuatu representative to G77 plus China, SIDs, LDCs and AOSIS UNFCCC Secretariat, Bonn - Germany To maximize the positive and to minimize the negative impacts of implementation of response measures for Asia Pacific Region.

UNFCCC and ILO, Maldives Snr.

Mitigation Officer For countries to be able to manage their own national Green House Gas Inventory Management System.

UNFCCC, Maldives Media/Communications Climate Change Meetings Snr.
Communication and Partnerships Officer For all media and communication personals to work together towards informing public on CC issues in future.

Regional NDC Hub/GIZ, Fiji Regional National Adaptation Plan (NAP) Training Snr.

Adaptation Officer, VCAP Project Coordinator Countries becoming familiar with the NAP processes.

SPREP, Solomon Islands Green Climate Fund and National Adaptation Plan Training Snr.
Finance Officer, VCAP Project Coordinator Countries are well versed with the requirements of accessing GCF and how to develop their own NAPs UNFCCC/SPREP, Korea Climate Change Negotiations Training for women leaders Climate Change and Statistics Meeting GIS STAR Remote Sensing meeting Snr.

Finance Officer To support women leaders to gain skills and knowledge on negotiations.

Fiji Snr.
Fiji Snr.

Monitoring and Evaluation Officer For M&E officers working on CC and Statistics personals to consider CC issues on M&E and Statistics plans.

UNFCCC, Indonesia Snr.

Monitoring and Evaluation Officer GIS regional meeting to be hosted by Vanuatu in 2020.
Fiji Department of Climate Change Annual Report 2019 21 Photo: Tengua, Toress Islands affected by Climate Change Source: Mark Boe 22 Department of Climate Change Annual Report 2019 2019 BUDGET The Total Budget for 2019 is VT 25,495,777 and the total expenses to date is VT 19,596,216.

DoCC main expenses are its bills (Elec.

), travelling expenses, purchase of office furniture and assets and other activities.

DoCC has a surplus of payroll due to late recruitment of staffs.
This surplus has been transferred to operations via Virement that was submitted on QTY 3 to complete 2019 work plan.

The below table shows the total budget and actuals for the year 2019. and Admin officer with the support of the new Procurement staffs will now registered all the handover resources to the DOCC.

This includes chairs, computers, Laptops, Vehicles, stationaries and printing machines etc.

Procurement and Financial Admin have been recruited and will continue to support the DOCC in 2020.
For Projects, the table below provides the lists of ongoing, implemented, managed or monitored by the DOCC team in 2019.

Description Payroll Budget 15,905457 Actual 12,238,363 Operations 25,495,777 19,516,296 Variance 3667094 5979481 Note that total amount of donor funded projects is quite significant for a newly creat¬ed Government institution to manage.
Furthermore the roles of contracted staffs have been important to ensure that these projects continue to be implemented so as to support Vanuatu’s devel¬opment goals.

In Total Budget 41,401,234 31,754,659 9,646,575 addition to these ongoing projects, DoE team were also heavily involved in With technical assistance DOCC managed to develop guidelines related to managing the handover assets from IRCCNH and VCAP project.
Finance developing policies and legislations to establish the necessary platforms for the sustainability of these existing projects, along with future pipeline projects.
LISTS OF PROJECTS MANAGED BY THE DEPARTMENT OF CLIMATE CHANGE Project Increasing Resilience to Climate Change and Natural Hazards Project (IRCCNH) Donor EU, GFDRR, GEF through the World Bank Amount VT 1,082,029,642 Type of Project Climate Change Resilience and Adaptation Status Completed 2019 Vanuatu Coastal Adaptation Project (VCAP) UNDP 803,000,000 Climate Change Adaptation Completed 2019 REDD+ Project FCPF (World Bank) 689,327,978 Climate Change Mitigation Technical Needs Assessments (TNA) Project GEF 14,629,963 Adaptation and Mitigation Ongoing Ongoing iCLIM II Project DFAT through SPREP and Griffith University Information and Communications Completed 2019 Department of Climate Change Annual Report 2019 23 I T R O P E R L A C N A N F 9 1 0 2 I S T H G I L G H I Head of Government departments, UNDP and VCAP team, Site Coordinators and DOCC staffs during the closing lessons learned workshop in Port Vila.
* Minister Ham Lini and Acting DG Esline Garaebiti Bule and MOCC Directors cutting the cake to mark the launching of the new logo and awareness materials for DOCC.

* First workshop on setting up the foundation of the department.

Meeting held at Irirki Island resort.

* The Senior Finance officer and the VCAP Manager at the GCF Meeting in Korea.

* Participants at the negotiations training workshop.
Source: VCAN * Source: DoCC DOCC Director, Vanuatu-Fiji embassy High commissioner and the Minister of Foreign Affairs meeting the UNSG at the PIFS seminar in Suva.

* HIGLIGHTS Vanuatu DoCC representative attended the First Regional Capacity Building Workshop in Thailand.

Source: Unknown Vanuatu delegation at the Pacific GIS &Remote Sensing Conference (PGRSC) in Suva, FIJI.

Vanuatu received the gift as the next host of the meeting in 2020.
* The signing of an MOU between Oxfam and the Department of Climate Change.

* Mitigation Stakeholders establishing the TWG-Mitigation.

* * Source: DoCC D E N R A E L S N O S S E L These are experiences and challenges faced by DOCC from planning to implementation: • Institutional capacity verses stakeholders’ expectations and service demands.
• The need to collate and stock take all required data information, resources and materials across climate change stakeholders to have a central location of CC baseline data.

• Budget constraints faced to implement all planned activities due to high demand of involvement from DOCC compared to available financial resources.

• Being new demands more support from networks amongst key stakeholders to help effect work the Climate Change Adaptation and mitigation initiatives.
• Clear understanding of roles and responsibilities between the NAB Secretariat, VMGD and DoCC – need more discussion to draw lines where human resource capacity can be address via staff job descriptions.

• The CCA & DRM stocktaking workshop is pending due to less feedback on the circulation of matrix electronically.

Low feedback from stakeholders on the Department’s stock take matrix.
• Delay in communicating response to the stakeholders at the national, regional and international arena given urgent matters arise.

26 Department of Climate Change Annual Report 2019 Photo: DoCC and MOCC leading the Climate Emergency strike.
Source: DoCC I S N O T A D N E M M O C E R The below recommendations are derived based on the experiences and challenges faced by DOCC in its first year of operations through its activities as per this year’s Business Plan: • Department’s current structure needs reviewing to meet current demand and work load.
• To collate and stock take of data information, resources and materials across stakeholders • Appraisal of DoCC Staffs to be permanent • Build more networks amongst key stakeholders to help effect work of Climate Change Adaptation and mitigation initiatives.

• Prior consultation and planning with relevant stakeholders regarding future plans so will be budgeted for given that there is high demand of DOCC involvement in other sectors’ activities.
• Recommended to have Procurement and Contract officer to begin operations soon to facilitate on projects tenders and contracts.

• An incomplete stock of required information so the need for a face to face follow up with different stakeholders to complete the matrix then proceed with the workshop.

• Documentation of progress or updates of the DoCC with the Projects.

This will help the projects to fill in gaps where DoCC can’t address.
• Finance – recommendation for the Department to continue in improving its planning processes for Budget submission.

The Department needs the budget for specific expenses to avoid major recurring unplanned expenditures.

• One of the best practices is to develop MOU’s between stakeholders to allow data/information sharing.

• To strengthen institutional Capacity of staffs.


Department of Climate Change Annual Report 2019 27 I N O T A U L A V E D N A G N R O T N O M I I The Department of Climate Change sees the Climate Change and Disaster Risk Reduction (CCDRR) Policy, the DOCC Business Plan and the MOCC Corporate Plan as the guiding principles to its functions and role as the focal point for all climate change programs and activities in Vanuatu.
All planning and implementation of the activities are guided by these policy and planning strategies.

For monitoring and evaluation purposes, DoCC have just employed an M&E officer to assist on monitoring, evaluation and reporting of all climate change projects and activities coming into the country under the overall coordination of the National Advisory Board on Climate Change and Disaster Risk Reduction (NAB)’s projects endorsement process managed by the NAB Secretariat.
Each donor funded project has its M&E framework to monitor and report on progress.

Emails and regular online updates play an active role for M&E purposes.

There is no overarching M&E framework within DOCC as yet since there are several donors funded projects with their specific requirements therefore all M&E framework in place are project specific.

All projects also have different reporting requirements.

A risk governance assessment was conducted previously by UNDP-PRRP programme.
Some of the recommendations are now being implemented by DOCC and relevant sectors.

An evaluation was conducted by IRCCNH in assessing NABs involvement.

All recommendations are now being implemented by DOCC and the NAB Secretariat.
28 Department of Climate Change Annual Report 2019 Photo: A coastal area in Vanuatu Source: Unkown Produced by The Department of Climate Change, Government of Vanuatu The Department of Climate Change Ministry of Climate Change and Natural Disasters Government of Vanuatu PMB VA0059 , Lini Highway, Nambatu Area, Port Vila Telephone: +678 22160 Email: docc@vanuatu.gov.vu Website: www.nab.vu © Department of Climate Change (DoCC) 2020