Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1694869055989.pdf (Georgia)
Action Plan of Election Administration for 2015 Strategic Pillar 1: Institutional Strengthening Strengthen independence, professionalism of and confidence in the Election Administration; establish a system with an effective budget policy and continuous organizational and professional development.

Contribute to the development of democratic processes.
№ Activity Indicator Resource / Responsible I II III IV V VI VII VIII IX X XI XII Term for Implementation of the Activity 1.1 Improve/review the rule for reporting and drafting annual action plan 1.2 1.3 Establish new mechanisms for auditing, monitoring and evaluating activities Increase CEC members' role (participation) in implementation of the strategy Number of recommendations considered/Updated rule Coordination, Management and Reporting Department Finance Department Responsible unit defined CEC Responsible Unit Number of mechanisms suggested for increasing initiatives of the CEC members Coordination, Management and Reporting Department 1.4 Develop the work concept of election administration 1.5 Develop effective organizational structure of the CEC staff Improve communication system between the CEC and District Election Commissions (DEC) during the election and non- election period Improve the communication system among the CEC structural units Improve financial management, accounting, and inventory accounting process at the DECs Develop effective mechanism for attracting and maintaining qualified staff 1.6 1.7 1.8 Concept document is developed Working Group Coordination, Management and Reporting Department Updated organizational structure is created CEC Public Relations Department Communication plan is updated Organizational Department Coordination, Management and Reporting Department Instruction is developed Finance Department HR policy document is developed Administrative Department 1.9 Employ persons with disabilities at the CEC 1.10 Improve, update and introduce evaluation forms and staff’s work descriptions 1.11 Create training system for the staff 1.12 Develop/introduce orientation training system 1.13 Participate in conferences and working meetings 1.14 Participate in observation missions Not less than 2 employed persons with disabilities Coordination, Management and Reporting Department Clearly defined functions for each job position, flexible assessment system and relevant decisions Annual plan of
 the trainings is elaborated Resources retrieved / Modules developed Number of trainings Training-module is elaborated Number of trainings and working meetings abroad Administrative Department Administrative Department CEC Training Center Administrative Department Public Relations Department Number of international observation missions Public Relations Department 1.15 Trainings for the DEC members on media relations 1.16 Improve qualification of the DEC member in HR and correspondence management 1.17 Develop and implement the plan for repair works at the DECs 1.18 Conduct various repair- rehabilitation works to improve infrastructure of the election administration 1.19 Regular collaboration with self- governing bodies in order to adapt election precincts 1.20 Utilize and use contemporary electronic programs in election processes 1.21 Certification of election administration officials Not less than 70 trained DEC members Public Relations Department DEC Chairpersons are trained Administrative Department Instruction is elaborated Organizational Department Finance Department Work environment and infrastructure is properly arranged Finance Department Number of adapted election precincts Coordination, Management and Reporting Department Organizational Department Needs assessment / Design-update Informational Technologies Department Not less than one certification exam is conducted CEC Training Center 1.22 Ensure certification program of election administration officials on the basis of the administration 1.23 Update on-line registration system for certification applicants 1.24 1.25 Improve the system of electronic bookkeeping of the administration property Update electronic correspondence system (eDocument) 1.26 Perfection of Election Process Management System (EPMS) 1.27 Update and improve electronic system of HR management, integrate it into electronic information system; implementation of the system New program is developed on the relevant bases Informational Technologies
 Department User friendly registration system Informational Technologies Department Inventory accounting conducted Finance Department Updated system Administrative Department Assessed needs Number of new or/and updated modules according to the needs Complete, flexible and efficient HR database Informational Technologies Department Organizational Department Administrative Department Informational Technologies Department 1.28 Improve electronic archive system, integrate electronic information into program, and implement 1.29 Update server part and increase information storage capacity 1.30 Create informational security policy document 1.31 Develop mechanisms for collaboration with state agencies in order to ensure placement of Precinct Election Commissions in appropriate buildings 1.32 Define alternatives buildings for placing Precinct Election Commissions Flexible and operative search system for documents, complete electronic database of election administration updated Administrative Department Information storage capacity is increased Informational Technologies Department Finance Department Draft project of the informational security policy document is created Security Council Information Security Manager Main plan of placement is developed Organizational Department DECs Plan of alternative buildings incorporated in the main plan Alternative plan is developed Organizational Department DECs 1.33 Create image-advertisement concept 1.34 Update the CEC official web- page 1.35 Adapt the CEC official website for visually impaired voters 1.36 Update the CEC Training Center website 1.37 Implement new projects and programs in cooperation with international organizations and election administrations of other countries 1.38 Host the annual meeting of election management bodies Image-advertisement campaign with new concept is implemented Public Relations Department Web-page updated Public Relations Department Informational Technologies Department Public Relations Department
 CEC official website is adapted Informational Technologies Department Coordination, Management and Reporting Department Updated web-page CEC Training Center Number of the requested events CEC CEC Training Center Number of participant/organizations Public Relations Department 1.39 Design electronic version of the exhibition - History of Elections 1.40 Organize social events Strategic Pillar 2: Civic and Voter Education Electronic version of the exhibition uploaded on the CEC website Public Relations Department Informational Technologies Department Not less than three organized events Administrative Department Increase the level of civic engagement through educational programs; increase voter turnout and increase the number of informed voters 2.1 Implement pilot projects for the public high school students 2.2 Implement pilot projects for public school students in regions densely populated with ethnic minorities 2.3 Informational meetings with underprivileged children (age 16- 17 years old) Number of conducted seminars/ Number of public schools/ number of students Number of conducted seminars/ Number of public schools/ number of students CEC Training Center Organizational Department DECs CEC Training Center Organizational Department DECs Coordination, Management and Reporting Department Number of conducted meetings/participants CEC Training Center 2.4 Short seminars for young voters at the universities 2.5 Learning course on election law at high education institutions in Georgia 2.6 Legal clinic 2.7 Organize debates between students at the universities 2.8 Develop and implement summer school project Number of conducted seminars, Number of universities/Number of students CEC Training Center Number of universities /alumni CEC Training Center Number of the Universities and participant students Number of conducted debates/number of participants CEC Training Center CEC Training Center Pilot project elaborated Working Group CEC Training Center Studying materials elaborated
 Organizational Department TOT trainings conducted/Number of trained trainers Finance Department DECs 2.9 Develop and implement informational/learning programs for ethnic minority voters including youth representatives 2.10 Develop and implement informational/learning programs for voters with disabilities 2.11 Elaborate and implement informational/learning programs for stakeholders Number of conducted trainings/ Number of summer school participants Syllabus elaborated Number of types of information-learning materials Number of conducted events Number of events CEC training Center Organizational Department Coordination, Management and Reporting Department Relevant DECs CEC Training Center Number of information- learning material types Coordination, Management and Reporting Department Number of participant persons with disabilities DECs Syllabus elaborated Number of participant parties/subjects CEC Training Center Number of participants 2.12 support conducting internal election in various organizations / institutions 2.13 Organize open door days in election administration 2.14 Improve the rule for conducting grant competition Number of organizations that received the service in response to their request CEC Training Center Organizational Department Public Relations Department Number of conducted open door days CEC training Center Amendments are made to the rule Coordination, Management and Reporting Department CEC CEC Training Center 2.15 Define priority directions Number of priorities CEC 2.16 Organize grant competition Improve working format with international and local organizations, and working groups in election administration (persons with disabilities, gender, ethnic minorities) 2.17 Number of financed projects, Monitoring reports Regulations elaborated for working groups (persons with disabilities, gender, ethnic minorities) Number of regular meetings with persons with disabilities CEC Training Center Gender equality commissionCoordination, Management and
 Reporting Department Number of regular meetings on gender issues Number of regular meetings with ethnic minority representatives Strategic Pillar 3: Electoral Environment Create an inclusive electoral environment through the active participation of stakeholders in election processes, support improved legislation.
Organize workshops with DEC members to discuss legislative gaps in election code norms revealed during the 2014 elections; 3.1 Elaborate project of recommendations and amendments to the election code of Georgia 3.2 Introduce analysis of DEC legal acts and disputes resolution 3.3 Organize workshops/seminars with DECs to establish uniform application of disciplinary liability measures Organize not less than 7 meetings; document on amendments Legal Department Organizational Department Organize not less than 7 meetings Legal department Organizational Department Organize not less than seven meetings Legal department Organizational Department 3.4 Conduct meetings with the CEC structural units/CEC Training Center in order to study legislative gaps and analyze CEC decrees 3.5 Conduct workshops with NGOs in order to analyze submission of application-complaint 3.6 Support electoral process integrity 3.7 3.8 Design voters' information calendar on election procedures( including for persons with disabilities and ethnic minorities on Georgian-Azeri-Armenian languages) Study other countries experience on participation of visually impaired voters in election and introduce /implement it in elections.
Meetings conducted with CEC departments/CEC Training Center Legal department Number of meetings/participants Legal department Develop draft project of the plan for election integrity management CEC Calendar is designed Coordination, Management and Reporting Department CEC Training Center Report/presentation on other countries practices Coordination, Management and Reporting Department 3.9 Create potential employees' reserve of ethnic minorities in election administration 3.10 Elaborate action plan on activities carried out for ethnic minority representatives 3.11 Elaborate action plan on activities carried out for persons with disabilities 3.12 Develop Gender policy of the election administration Organizational Department Number of trained reserve in database CEC Training Center DECs Coordination, Management and Reporting Department Updated action plan Coordination, Management and Reporting Department Updated action plan Coordination, Management and Reporting Department Policy document elaborated Gender Equality Commission Coordination, Management and Reporting Department 3.13 Trainings on gender issues in relation with elections 3.14 Consider gender equality issues while organizing grant competitions 3.15 Organize meetings of the CEC target working groups in order to exchange information and asses needs Number of conducted trainings/participants Gender Equality Commission Coordination, Management and Reporting Department Gender equality and women participation is defined as one of the priority for grant competition Amount of allocated finances Number of beneficiary projects financed CECTraining Center Number of Meetings /participants Public Relations Department Coordination, Management and Reporting Department 3.16 Process election data according to gender composition Election data is processed according to gender composition Gender Equality Council Coordination, Management and Reporting Department Informational Technologies Department Administrative Department Organizational Department Collaborate with the
 local self- governing bodies/Service Development Agency/Public Service in order to precise the DEC/PEC borders 3.17 3.18 Develop mechanism for verification of addresses on the spot by the DECs 3.19 Update voter lists Instruction for DECs and Organizational Department on collaboration with other agencies is elaborated Organizational Department Informational Technologies Department DECs Mechanism for verification of addresses on the spot is integrated in main instruction Organizational DepartmentInformational Technologies DepartmentDECs Updated list Informational Technologies Department Strategic Pillar 4: Electoral Operations To ensure Election Day is organized on a highly professional level; to inform society of ongoing election processes and results in an efficient manner; 4.1 Organize and conduct By- elections 4.2 Elaborate and publish standards for publishing statistical data of political parties/election subjects financing 4.3 Develop standard for the statistical data on election expenses 4.4 Create unified statistical data (database) of election information/regularly publish By -elections Plan is elaborated Election activities implemented Election conducted Form of the standardInformation published on the CEC web-page according to the standard CEC Relevant DECs CEC Training Center Finance DepartmentInformational Technologies Department Form of the Standard is elaborated and published on the CEC web-page Finance Department Informational Technologies Department Needs identified for creating catalog of statistical data and the catalog is created Working Group 4.5 Simplify procedures / study existing practice through technological innovations and elaborate recommendations 4.6 Regular update of the CEC and CEC Chairpersons' Facebook pages Exciting practice of data transfer analyzed (from the precincts to the CEC) CEC Organizational Department Number of Likes on CEC Facebook page Number of Likes on CEC Chairpersons Facebook page Public Relations Department