Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1696591701915.pdf (Zimbabwe)
NATIONAL ARCHIVES OF ZIMBABWE DIRECTOR`S ANNUAL REPORT 2021 1 | P a g e REPORT OF THE DIRECTOR NATIONAL ARCHIVES OF ZIMBABWE (NAZ) FOR THE YEAR 2021 2 | P a g e TABLE OF CONTENTS 1.

Introduction to National Archives of Zimbabwe………………………………………………………………….4 2.

Acting Director`s Statement………………………………………………………………………………………………..5 3.

Sections and Units reports…………………………………………………………………………………………………..7 4.

Records Management…………………………………………………………………………………….....................7 5.
Public Archives and Research Section……………………………………………………………......................9 6.

National Reference Library………………………………………………………………………………………………….12 7.

Technical Section…………………………………………………………………………………………………………………14 a) Audio Visual Unit…………………………………………………………………………………………………...14 b) Oral History Unit…………………………………………………………………………………………………….15 c) Reprography Unit……………………………………………………………………………………………………17 d) Conservation Unit…………………………………………………………………………………………………..18 8.
Information and Communication Technology Section…………………………………………………………18 9.

Editorial and Publications Programme…………………………………………………………………………………18 10.

Staff and Professional Management…………………………………………………………………….……………..22 11.

Appendices………………………………………………………………………………………………………………………….25 12.
Contact details and detailed establishment………………………………………………………………………..28 3 | P a g e INTRODUCTION TO NATIONAL ARCHIVES OF ZIMBABWE Mandate The National Archives of Zimbabwe(NAZ) was created by an Act of Parliament in 1935 and its mandate is derived from the National Archives of Zimbabwe Act of 1986(25/11).

NAZ exists primarily for the acquisition, preservation and provision of access to the nation’s past and present documentary heritage in whatever format.
It fulfills its mandate through its various Sections namely, the National Reference Library, Records Management, Public Archives and Research, and Technical Services Vision To be the leading custodian and provider of Zimbabwe`s documentary heritage.

Mission Statement To acquire, preserve and provide access to documentation, in whatever format, which comprises a legal and historic record of Zimbabwe’s past and present.

Core Values • Professionalism.

• Excellence.

• Transparency.

• Accountability.


Motto “Our Documentary Heritage Is Our Responsibility.” 4 | P a g e ACTING DIRECTOR`S STATEMENT Secretary for Home Affairs and Cultural Heritage, Mr A.D.T Nhepera The year 2021 Sir ended on a sad note for the Department.

A black cloud descended on the Department following the untimely death of the Director of the National Archives of Zimbabwe on 7 August 2021 (Ivan Munhamu Murambiwa).
The archaeological and archival profession was robbed of a devout professional who served both government and the nation at large diligently.

Furthermore, the recurring of the Covid 19 pandemic hampered some of the set targets for the Department.

The number of staff members coming to work was reduced with some staff members reporting to work on a rotational basis resulting in the Department scaling down its operations.
Regardless of the aforementioned devastating challenges, the National Archives of Zimbabwe, I am pleased to record, has continued to maintain a high level in all its various operations which formed part of the Ministry’s deliverables under the 100-day cycle projects.

Notable achievements recorded in this regard include the following: • Efforts to decentralize archives gained momentum in 2021.
Two community archives were successfully established in the Midlands Province (Shabani community archive) and Mashonaland West Province (Kariba community archive) in line with the National Development Strategy 1(NDS1).

These were successfully set up on target within the 7th and 8th cycles 100-day programs.

5 | P a g e • Auditorium construction project completed and car park refurbishment site construction is at an advanced stage.
• Archival processing backlog reduced by 120 cubic feet • The quest to adjust to the new normal saw Department increasing the usage of online services such as the issuance of International Standard Book Numbers and online inquiries, • The department successfully classified non-classified records at Washington and New York Embassies in the United States of America.

Records and archival management consultancy services were also rendered to the two missions.
• The department managed to have the Native Affairs Departmental Annual Reports ranging from 1923-1980(NADA) successfully shortlisted for inscription in the International Memory of the World register.

• The Acting Director was nominated to become the Vice President of the Africa Regional Committee of Memory of the World.
Her portfolio will be responsible for finance and marketing the memory of the world programs in Africa • Successful implementation of the Oral History projects on the documentation of the unsung liberation heroes focusing on the role of women in the Second Chimurenga and the Tonga ethnic group of Kariba rural • Digitization of the Film collection under the FIAT/IFTA partnership project facilitated by the Swiss Embassy now stands at over 2560 film reels digitized.
• Electronic Document Records Management System acquisition at an advanced procurement stage.

Research, security vetting and tendering were completed.

6 | P a g e • The Library collection of monograms now stands at 54 428.

• Inclusivity and community capacitation at the grassroots level.

A total of 34 officers were trained in records, Archives and Information management in Shabani and Kariba Communities.

• Commemorations and festivals were successfully held, despite the Covid-19 pandemic.
The International Archives Week was virtually celebrated from Monday 7 to Friday 11 June 2021 running under the theme “Empowering Archives”.

The department hosted the World Day for Audiovisual Heritage day with the theme, “Your window to the World” • In pursuit of increasing access, the Department delegated representatives to market and raise awareness of its products and services through exhibitions.
The Department exhibited at the Zimbabwe International Trade Fair (ZITF) on the 21st to 24th of September 2021 and the Zimbabwe Agricultural Show (ZAS) from the 27th of September to the 2nd of October 2021.

• A total of 1423 researchers were given access to the research control desk I would like to commend the management and staff of the Department who have continued to perform fairly well even through a challenging year.
Having adjusted to the new normal, we are looking forward to a successful and healthy 2022.

B. Mamvura ACTING DIRECTOR 7 | P a g e 1.0 SECTIONS AND UNITS OPERATIONAL REPORTS WITH STATISTICS The National Archives of Zimbabwe’s 2022 report will provide a summation of the achievements of each Section in both statistical and non-statistical format.

It will also highlight challenges faced by each Section that hindered the progress of some targeted projects.
Outlined hereunder are major activities undertaken by the Department’s Sections in the period under review which to a greater extent promotes acquisition, preservation and access as adopted by the Department’s supreme mandate.

2.0 RECORDS MANAGEMENT The Records and Information Management Section continued to extend its services to Ministries, Departments and Agencies.

The report consolidated all 6 Records Centres comprising of Harare, Bulawayo, Masvingo, Mutare, Chinhoyi and Gweru.
The Section has noted an increase in statistics during the period under review as compared to the previous year.

Despite the aforementioned point, it is no doubt that we continue to live and work in a period of uncertainty owing to the effects of Covid 19.
2.1 ACQUISITION Accessions (Previous year statistics in brackets) A total of 2792(1072) cubic feet of records were accessioned in all the six Records Centres with Bulawayo Records Centre contributing the highest figure of 1182 cubic feet of accessioned records.

8 | P a g e Processing.

Records Centres processed a total of 2821(1091) cubic feet of records.

Although the figure seems to be higher than the previous year, the Section could have obtained highest figure under the normal operational environment.
2.2 PRESERVATION The Records Centre`s preservation drive is centered on the state of repositories and offices, records disposals, records surveys and shelving.

It is the mandate of the Records Centre staff to ensure records are stored safely before their disposal.

State of repositories and offices The state of repositories at Harare Records Centre has greatly improved with leakages in the rooms and passages having been fixed.
However, there is still a need to attend to the lighting system in the rooms as it hinders retrieval and shelving of records as well as housekeeping of the repositories.

Chinhoyi Records Centre has 2 broken windows in the repository and three union lever locks that need to be replaced.

It has also been noted that the ceiling needs immediate repairs as it has several leakages.

Gweru Records Centre is seeking financial resources to engage in renovations.
Relatedly, there is an urgent need to speed up the process of constructing the Masvingo Records Centre since the structure is being affected by the heavy rains.

9 | P a g e Disposals • Destructions The year 2021 saw a total of 8059(5543) cubic feet of records destroyed in all the Records Centres thereby creating space for new deposits in the repositories and in the registries were onsite destructions were conducted.
• Transfer of Records There were no transfers of records registered during the period under review.

Efforts to embark on this exercise were being hampered owing to space challenges at Harare Public Archives and Research Section.

Records Management Surveys A records survey is a critical exercise aimed at achieving proper records management practices and all Records Centres are mandated to conduct records surveys in their various operational areas.
Harare Records Centre managed to conduct only 5 surveys locally and for other Records Centre there were no records surveys carried out owing to Covid 19 containment efforts.

Shelving A total of 2881(1217) cubic feet was shelved in the year 2021.

The boxes shelved will enable easy retrieval and access as the creating Departments request the files for reference purposes.

Having completed shelving the creating Departments are provided with locations.
2.3 ACCESS The archival institution is mandated to provide access to clients.

In Records Centres, access is portrayed by file requests and returns, the number of visitors, workshops, tours and outreach programs.

10 | P a g e Files requested, issued out and returns The six Records Centres in providing access managed to issue out 2375(2480) files against the requisition of 3278(3645) thus, giving an access provision rate of 72 %( 68%) which is a slight increase from the previous year.
An increase in the service was noted despite the effects of the pandemic Covid- 19, wrong locations, and requests of already issued out files.

Visitors A total of 13 tours were conducted during the year under review with Masvingo and Harare.

A total of 1174(1027) visitors were received at all Records Centres during the year under review.

For the year 2021 and the previous year, Records Centres witnessed a sharp decline with regards to visitor ship owing to Covid 19 restrictions.
11 | P a g e Records Management (Summary of statistics in cubic feet, previous year figures in brackets) Centre Accessions Processed Issued out files Harare 953(767) 1392(788) 1973(2381) Bulawayo 1182(Nil) 895(Nil) 706(652) Gweru 145(143) 108(33) 40(24) Masvingo 138(39) 138(144) 22(33) Mutare 34(Nil) 33(123) - (5) Chinhoyi 338(123) 546(115) 537(550) 3.0 PUBLIC ARCHIVES AND RESEARCH SECTION 2021 was a year of mixed fortunes as the Section met both exciting and painful moments.
Despite challenges posed by the COVID pandemic, the Section excelled significantly by meeting all targets for the year.

Two community archives were successfully set up and completed on target.

120(118) cubic feet of archives were processed, whilst access was granted throughout the year.

There were no major preservation issues.

12 | P a g e 3.1 ACQUISITION The Section is only acquiring deposits that are to be processed within the academic year due to storage space shortages.
A total of 200 cubic feet were processed at Shabani Community Archives whilst 150cubic feet were processed at Kariba Community Archives.

3.2 PRESERVATION Archives preservation state is moderately good.

Repository inspections were continuously done and fumigation was timely done to curb the termites that frequently infested the repositories.

However, there is a frequent reappearance of termite anthills in the repositories.
The Section considers that there could be an underneath large colony that is not being eliminated.

The Section, however, recommends internal equipping the caretaker with fumigation chemicals and protective clothing to supplement external efforts.

Relatedly, strides were made in preserving Shabani and Kariba community archives.

In the same vein, the onset of the 2021 rainy season has brought with it flood occurrences in the repositories bay 11 to 12 for federal archives.
Fortunately, none of the archives was directly affected, thanks to archival boxes.

However, continuous moisture is likely to damage archives by producing moulds.

A structural fault was observed which is resulting in the leakages.

In collaboration with the Caretaker, the Local Government was contacted to assess the situation.

Urgent attention is required to prevent the potential disaster.
13 | P a g e Moisture rising in the repository 3.3 ACCESS The Section facilitated access to 1423(484) researchers at the research control desk which is a sharp increase from the previous year statistics regardless of the Covid 19 disturbances.6(24) group tours were conducted and the decline in statistics was as a result of the Covid 19 containment efforts.1524(674) items were retrieved from the repositories.

The lockdown and COVID pandemic continuously affected access provision at the control desk.
The pandemic had a direct negative impact to Researchers and Officers who had to deal with direct face to face service.

The Section continued to face challenges with the domain e-mail research@archives.gov.zw which was not accessible most of the time.

The Section and the Information Communication Technology Unit created Gmail account zimresearch@gmail.com to respond to enquiries.
14 | P a g e 3.4 COMMUNITY ARCHIVES PROGRAM The quest to empower communities saw the Section successfully establishing two community archives on target.

The Shabani Community Archives in Midlands province was officially launched on the 10th of December 2021 by the Deputy Minister for Home Affairs and Cultural Heritage (Honorable Ruth.

Maboyi) for the Minister of Home Affairs and Cultural Heritage (Honorable Kazembe Kazembe).
The Kariba Community Archives was completed in November awaiting official handover, slated for 28 January 2022.

The Kariba Community Archives surpassed the previous four in terms of inclusivity and community capacitation.

A total of 34 Officers were trained in Records, Archives and Information Management during the set-up project.

Two Community Archives are earmarked for setting up in the year 2022 in Manicaland Province and Matebeleland South Province.
Shabani community archives before, during and after program completion.

15 | P a g e Kariba community archives before, during and after program completion.

3.5 INTERNATIONAL ARCHIVES DAY The International Archives Week was celebrated virtually from Monday 7 to Friday 11 June 2021 in line with the Covid 19 regulations.

The theme was, “Empowering Archives”.


The Late Director Mr Murambiwa gave some remarks on the celebrations through media platforms such as the Zimbabwe Broadcasting Cooperation (ZBC) and the Zimpapers.

Archivists gave some remarks on the importance of the Week on Yaa FM.

The Society continues to be enlightened about the importance of archives as well as promoting access to the Department.
3.6 OPPORTUNITIES The Section recommends the essential for training on digital curation and implementation of digitization and online information services.

This however calls for robust equipment and resources to be channelled towards proper, secure equipment and Information Communication Technologies Services.

The Section is continuing to adjust to the new normal so that services will not be deprived by the current situation.
16 | P a g e 3.7 SOCIAL On the social front, the year was generally a difficult one for staff.

The COVID pandemic wrecked emotional turmoil to most officers who lost loved ones and immediate family members to the pandemic.

To mention Mrs Mudzaki lost her father, Ms Nherudzo lost her mother whilst Ms Bandera lost her mother-in-law.

The loss of the director Mr Murambiwa dealt a big blow to the already wounded staff.
These challenges highlighted the need for Institutional moral and emotional support in grief moments.

Activity Year2020(Total) Year2021(Total) Processed 118 cubic feet 120 cubic feet Researchers/ 484 1423 visitors Group tours 24 Individual tours 143 Minor enquiries Nil Documents repaired Nil Acquisition 16 Community archives 2 established 6 213 78 2 Nil 2 17 | P a g e 4.0 NATIONAL REFERENCE LIBRARY The year 2021 was more of a replica of its predecessor 2020.
It was a year in which the Covid-19 pandemic eclipsed most of the normal activities that generally embody the Library Section.

The Section scaled down operations as some members were operating on a rotational basis in line with Covid 19 containment regulations.

This in turn negatively impacted some of the deliverables for the Section.

4.1 ACQUISITION Under the new norm, the Section had to resort to the use of the electronic platform to source deposits from Publishers.
Most of the books that were acquired for the year 2021 were through the legal deposit route.

It was pleasing to note that most of the Publishers who had applied for ISBNs in the lockdown period managed to fulfil their legal obligation.

A total of 263(144) books were deposited in the National Reference Library.

However, the acquisition process was affected by the limited staffing levels.
Due to limited personnel in the office, not much was done to visit Publishing Houses and Bookshops in search of newly published material.

Most of the business across the country was done virtually.

In the same vein, transport problems hampered the smooth collection of Government Gazettes from Printflow.

4.2 ACCESS The figures below show an increase in terms of access services for the year 2021 compared to the previous year.
This can be attributed to the relaxation of Covid-19 related lockdown measures by the government.

18 | P a g e 2020 2021 Retrievals 423 1209 Processing 65 120 ISBN 1056 744 Scanning 591 Despite the increase in statistics for access, persistent power cuts especially during the last quarter of the year negatively affected access and processing of books.
Relatedly, the unavailability of an online payment system disadvantaged clients and forced them to risk travelling to the Department against government calls for staying at home.

4.3 PRESERVATION MATTERS Despite it being a difficult time in the wake of covid-19, the Section made sure that the collection is well preserved.

The limited number of personnel that was reporting for duty conducted periodic checks in the repository for termites and other rodents that destroy the collection.
A re-boxing exercise was also done for the newspapers though there is still a lot that still needs to be done in that area.

The same can be said about the Illustrations Office.

It was noted that lots of envelopes for the photographs are either empty or torn.

An exercise to rectify that anomaly has been scheduled for the year 2022.
COMPARATIVE SCHEDULE FOR STATISTICS ACTIVITY ISBNS Retrievals Acquisitions 2020 1056 423 144 2021 744 1209 263 19 | P a g e Requisitions for scanning Cataloguing 65 591 120 PROJECTS The Section, through the Illustrations Office, has partnered with other stakeholders in a project to establish the African Liberation Museum.

The INSTAK project, as it has become to be known, will see the Illustrations Office being the centre for the digitisation of photographic images for the project.
All images that will be gathered through the Oral History sessions for the project will be deposited at the Department for digitisation.

Furthermore, the office will also provide content on the Liberation War history.

5.0 TECHNICAL SECTION The Section consists of four Units namely, Oral History, Reprography, Audio-visual and Conservation.
The Section witnessed a little progress in its execution of work during the year under review owing to challenges relating to breakdowns of outdated equipment 5.1 AUDIO VISUAL UNIT Work did not progress quite well for the period under review because of the Covid 19 pandemic and the malfunctioning of other machines.
The Section still thrives in executing its mandate through acquisition of collection, support services to other Sections (conservation work), preservation of collection as well as provision of access.

It should also be highlighted in this preamble that the flagship project – digitization of films is progressing well despite the setbacks aforementioned.
It is worth 20 | P a g e reporting that for the period under review, the Section continues to pursue all potential collaborations that were identified for the digitization of film and sound collection to be realised.

An edited framework Agreement was produced as per the Attorney General’s office recommendations.

A training programme was drafted to train NAZ Technical staff including two from Zimbabwe Broadcasting Cooperation on cataloguing and database management.
ACQUISITION There were no changes on the stocks in the database because no cataloguing was done as the playback equipment was not working throughout the year.

PRESERVATION The Unit requested permission to conduct film cleaning over the weekend to ensure that almost all films were cleaned and ready for digitization since we were having challenges with the cold rooms which were not functional for three quarters of the year.
WORLD DAY FOR AUDIO-VISUAL HERITAGE The Section successfully hosted World Day for Audio-visual Heritage.

The theme was “Your Window to the World”.

Key stakeholders who attended the event were the Publicity and Broadcasting Service, radio stations and private producers, researchers and the academia.

The turnout of guests was more than 70%.

The event was hosted at the National Archives of Zimbabwe.

21 | P a g e ACCESS Digitised films are still not yet accessible.
Plans are underway to invest in equipment that will make it accessible.

Facilitation of access to 3 visitors who came to consult on various audio-visual matters was done and 2 guided tours were conducted.

All the old access pieces of equipment are down except the new digitization workstation.

Unfortunately, this cannot be used for access because the files are too big and the Section only has archival copies and no backup.
5.2 ORAL HISTORY The Oral History Unit continues to fill in the gaps and supplement the nation’s historical record by capturing undocumented and under- documented historical materials.

The Unit has successfully implemented projects which include documenting the unsung liberation heroes with a focus on the role played by women during the liberation struggle.
In its quest to fill in gaps of archival materials, the Oral history 22 | P a g e programme also recorded the intangible cultural heritage such as rituals and ceremonies of under-documented ethnic groups in Zimbabwe.

ACQUISITION The Oral History Unit managed to conduct 58(10) interviews amid limited resources to carry out extensive interviews across the country.
Interviews were carried out in Masvingo province in April documenting the unsung heroes of the liberation struggle focused on the role played by women as nationalists, freedom fighters and war collaborators to liberate the nation during the second Chimurenga.

Testimonies from the survivors of the Kamungoma massacre attack in Gutu were recorded.
Interviews were also conducted in October, on the preservation of the intangible cultural heritage of the Tonga people who used to live along the Zambezi valley and were relocated to Nyami Nyami rural upon the construction of Kariba dam.

The Archivists managed to capture and participate in the rain making ceremonies of the Tonga people under Chief Msambakaruma and Chief Negande.
Oral Historians with the Kamungoma massacre survivor 23 | P a g e Oral Historian participating in Chief Negande rain making ceremony in Nyami Nyami rural Capturing the Nyere dance and musical instruments of the Tonga people 24 | P a g e Comparative Statistics are as follows 2021 2020 Interviews 58 Transcriptions 10 10 15 TRANSCRIPTION The Unit managed to transcribe 10 oral history interviews.

The transcripts are waiting for processing for them to be accessible by researchers.
The Unit failed to meet the set target number of transcriptions because of a lack of equipment and personnel.

The Unit recommends the need to train other Provincial Archivist on how to conduct as well as transcribe oral interviews.

5.3 REPROGRAPHY UNIT Though the coming in of Covid 19 plague confused some of the mandatory stipulations of the Reprography Unit, the shortage of technical equipment has more to play.
The Unit managed to perform some of its duties such as scanning, photocopying filming and photographing with the aid of other units within the Department.

It is this shortage of equipment that has put the Unit on a drive to operate in the Library Section abandoning its permanent and traditional place.

Considering the Department’s objective of accessing information to researchers, the Unit is aiding in photocopying and scanning of historical manuscripts and other related files upon request.
The Unit managed to process 591 scans.

This number declined due to the lockdowns induced by the government.

It is the absence of proper equipment and chemicals that seem to have brought some of the Unit’s activities such as photo processing to a 25 | P a g e standstill.

The photo catalogue in the Illustrations office needs to be updated since this was last done in 1997.
The Unit recommends the resuscitation of the Unit’s life through the renovation of offices, refurbishment of the laboratories, installation of wifi, reinstatement of proper equipment and chemicals.

5.4 CONSERVATION UNIT Conservation efforts resulted in the repair of 264 items and 8 bound books despite the stiff conditions and shortage of materials to use.
6.0 INFORMATION AND COMMUNICATION TECHNOLOGY SECTION The Unit continued to provide user support for the automation of archival processes despite the challenges faced during the period under review.

6.1 USER SUPPORT User support services provided include maintenance of computer systems, backing up of data, installation of software, antivirus and windows 10 and many others.
To adjust to the new norm of using virtual platforms saw the Section educating staff members on how to conduct meetings using zoom and team viewer.

The main thrust of the Section is to make sure that all Sections have the latest state of art automated systems hence the need for financial and material support.

7.0 EDITORIAL AND PUBLICATIONS PROGRAMME The Editorial desk like any other facet of work was affected by the recurring of the Covid 19 pandemic.
Various activities were forced to unleash through adjustments, postponements and some were not 26 | P a g e accomplished due to induced lockdowns by the government.

Despite challenges that came with adjusting to the new norm, it remained the Editor’s office duty to market and publicise, assist on reference services on control desk, produce publications such as newsletters and annual reports, among other duties.
In the same vein, the office during the period under review facilitated the promotion of access through exhibitions, production of publications, control desk manning, social media marketing, responding to email enquiries on webmail, designing of marketing materials, among other routine work Despite that the year 2021 had its setbacks due to the pandemic Covid 19 the Unit managed to accomplish some of its objectives.
The Unit is recommending the Department to timely avail funds towards marketing endeavors such procurement of cameras, printer, the printing of banners, flyers and pamphlets.

7.1 PUBLICATIONS The compilation of the 2020 annual report was completed during the first quarter of 2021.In line with the current trends; this publication is mainly distributed through online platforms.
7.2 EXHIBITIONS Zimbabwe International Trade Fair In pursuit of increasing access, the Department of National Archives of Zimbabwe (NAZ) delegated representatives from the Editorial Unit to market and raise awareness of its products and services through exhibitions.
The Editorial Unit in collaboration with National Museums and Monuments of Zimbabwe (NMMZ) as Heritage Management Institutions participated at the 61st edition of the Zimbabwe International Trade Fair(ZITF) which was held in Bulawayo from the 21st to 24th of 27 | P a g e September 2021.

The expo was officially opened by His Excellency, President of the Second Republic of Zimbabwe; Emmerson Mnangagwa on the 23rd of September 2021.
The ZITF ran under the theme, “Showcasing the New Normal for Business and Industry: Realities and Opportunities” and Heritage Management Institutions` theme was Embracing New Realities; Exploring New Opportunities in Heritage Management”.

On the exhibition stand of the Heritage Management Section, were vinyl panels showcasing various photographs with captions of Heritage Management.

Fliers and brochures decorated the stand and were handed out as takeaways to the visiting public.
At the reception, a television was mounted playing videos of all the Departments exhibiting at the Ministry stand.

Heritage Management Institutions chronicled all Sections within the NAZ and a detailed brief of monuments, sites and museums through the televised Heritage in Focus.

Taking from the theme, Heritage Management Institutions exhibited trade from pre- colonial times chronicled by the concessions signed by the paramount Chief Lobengula with the settlers.
Mbuya Nehanda and Sekuru Kaguvi statues symbolised the struggle that was then fought to undo the trade agreements that had given away our wealth and resources to the settler regime.

The Departments of National Archives of Zimbabwe ( Chipo Mahovo) Editor and National Museums and Monuments of Zimbabwe (Charity Muvhavhauri and Phinias Chauke)- Marketing Officers, represented Heritage Management.

Mr Kwesu (Provincial Archivist) Bulawayo assisted with transportation to and from the ZITF grounds.
Ministry of Home Affairs and Cultural Heritage principals graced the event.

These include Honourable Minister Kazembe Kazembe, Deputy 28 | P a g e Minister Honourable Ruth Mabhoyi, Permanent Secretary Aaron D.T Nhepera, NAZ Acting Director Brenda Mamvura and Principal Human Resources Officer Babra Dzoriwa.
Heritage Management Institutions exhibitors Heritage Management stand ii Zimbabwe Agricultural Show National Museums and Monuments of Zimbabwe and National Archives of Zimbabwe through the continued efforts to promote and market the Institutions` products and services delegated representatives Chipo Mahovo (Editor) NAZ and Esther Chipashu(Curator-Ethnography) NMMZ to exhibit at the 2021 Zimbabwe Agricultural Show (ZAS).
The two Institutions participated in this year’s 111th edition of the ZAS under the auspices of the parent Ministry of Home Affairs and Cultural Heritage.
The Show which ran from the 27th of September to the 2nd of October 2021 was held under the broader ZAS theme, “Celebrating Unprecedented Growth.” The Ministry had its subtheme, “Economic Growth through Social Economic Investment and Empowerment.” 29 | P a g e NMMZ and NAZ jointly exhibited under a subtheme, “Celebrating Unprecedented Growth in Cultural Heritage Management.” On display at the NAZ section stand, were vinyl panels showcasing various photographs with captions of NAZ Sections.
The information on the vinyl panels highlighted the Department`s current services and new projects embarked by NAZ such as the establishment of Community Archives and the digitalisation of film collections demonstrating the growth in archival heritage.

A map showing Records Centres throughout the country was part of the exhibition.

The Nehanda vinyl, fliers and brochures on display complemented the Heritage Management stand.
A television was mounted at the reception playing videos of all the Departments exhibiting at the Ministry stand.

NAZ Section stand Heritage Management stand 30 | P a g e 7.3 MEDIA MARKETING The Unit leveraged social media platforms in marketing the Department.

The operation in the new normal has been different in the hosting of events such that some events either had limited participants or participants would attend on zoom.
The International Archives Week remarks by the late Director Mr I. Murambiwa were posted on social media platforms such as Facebook and Twitter.

The Unit sought media coverage from Zimpapers where the late Director was interviewed for newspaper publication.

The Editorial Unit also covered the Audio-Visual Day and marketed the event on the social media platform.
Relatedly, Shabani Community Archives launch was marketed on social media, banners were exhibited on the day, invitations and acceptance of state media coverage saw the presence of Zimbabwe Broadcasting Cooperation (ZBC) reporters as a way of marketing the Department.
31 | P a g e 7.4 ROUTINE WORK The Unit was ceaselessly inundated with a plethora of tasks, which includes among others; responding to online inquiries on the Department`s webmail, assisting researchers on the control desk, taking minutes in meetings.
8.0 STAFF AND PROFESSIONAL MANAGEMENT 8.1 STAFF MATTERS It is worthy of note that, as of 31 December 2021, the Department`s establishment had a total of one hundred and four (104) staff members against the approved establishment of one hundred and thirty-four (134).

The Department is operating under a shortage of thirty (30) staff members.

The Department received one (1) staff member Jephter Murambi as an Archivist on 11 August 2021 through appointment from Public Service Commission.
Trevor Gumbo Assistant Librarian was upgraded to the post of Archivist Librarian.

During the period under review, the Department lost the services of staff members who transferred, resigned, retired and passed on.

Resignations were the major causes of the separation of staff members from the Department and were highly noted in the Records Section.
Victor Nduna(Principal Archivist Records Section)resigned on 1 July 2021, Samson Mutsagondo who was the Chief Archivist Records Section resigned on 9 July 2021, Tafadzwa Zawi(Archivist Records) Resigned on 1 September 2021, Blessing Chikukwa(Archivist Records) 32 | P a g e resigned on 30 September 2021, Blessed Magama( Provincial Archivist Records Masvingo) resigned on 3 August 2021, Hove Siyana (Provincial Archivist Records Gweru) resigned on 30 September 2021, Admire Madhina (Office Orderly Harare) resigned on 11 January 2021 and Linda Sithole an Information Technology Officer resigned on 1 September 2021.
Constance Mukundwa who was the Records and Information Assistance working in the Registry retired on 9 August 2021 after a long service in the public service.

On a sad note, the Department was robbed of a devout professional who served both government and the nation at large Mr Ivan Munhamu Murambiwa on 7 August 2021.

He had served the Department of National Archives of Zimbabwe as the Director for two decades until the time of his death.

For his detailed Obituary see Appendix A.


May His Dear Soul Continue to Rest in Peace!

On health issues, 15 staff members tested positive for Covid 19 during the period under review, all of them recovered well and fortunately, no one succumbed to this pandemic.

Relating to staff developments issues, Barbra Dzoriwa(Principal Archivist) attained a Master of Science Degree in Peace, Leadership and Conflict Resolution.
Wendy Mubariri (Librarian) attained a Bachelor of Science Degree in Library and Information Science and Simbisai Mupambwa(Senior ExecutiveAssistant) graduated with a Bachelor of Science Honors Degree in Development Studies.

33 | P a g e 8.2 PROFESSIONAL DEVELOPMENT The Department, being an archiving silo and oasis needs to modernize its approaches to certain archiving concepts, in line with the new trends through facilitation of the attendance of training and development programmes to the staff members.
Consequently, various training programmes, workshops, seminars and study tours locally and abroad were conducted to continue developing and enhancing the knowledge and skills base for staff members in the year 2021 Locally based programmes: Records Management staff members facilitated the Zimbabwe Land Commission workshop on the development of a Record Management policy from 23 to 27 May 2021 at the Rainbow Hotel in Harare.
The International Programmes: The Acting Director Ms B. Mamvura represented the Department in Dakar Senegal at the UNESCO workshop from the 13th to the 20th of June 2021.

The workshop was on documentary heritage preservation for memory institutions in Africa and was meant to improve the knowledge and techniques of memory institutions experts in Sub-Saharan Africa in the preservation of documentary heritage with a focus on disaster risk reduction and management.
The Acting Director also gave expert advice to two embassies in the United States of America, i.e.

New York and Washington regarding the classification of non-classified records and disposal of time expired ones.

Blessing Chikukwa (Archivist) went on to Zimbabwe-Cairo Embassy in Egypt to carry out an appraisal and disposal of non-classified documents from the 26th of June to the 7th of July 2021.
Relatedly, Sinikiwe 34 | P a g e Kambaza(Records Management Officer) carried the same exercise at Zimbabwe- Beira in Maputo –Mozambique from 6 to 14 September 2021.

Owing to the Covid 19 containments efforts, the ESARBICA general conference was done virtually from the 19th to the 23rd of July 2021.
The forum brings together regional institutions concerned with the creation, use, preservation and management of recorded information, promoting and ensuring ideal preservation techniques for our national cultural heritage.

Kudakwashe Tonhodzai accompanied by Kundai Chazovachii went to Paris- France on the 14th to the 22nd of November 2021 to attend the 41st UNESCO General Conference focused on the preservation and protection of cultural Heritage as enshrined in the 1972 Convention.
Mr Tonhodzai during the Culture Session Ms Chazovachii and the Communication team 35 | P a g e Appendix A The untimely death of Ivan Munhamu Murambiwa (Director National Archives of Zimbabwe) on 7 August 2021 has robbed the nation and the archaeological and archival profession of a devout professional who served his Government and Ruling Party diligently.
36 | P a g e Sadly, Mr Murambiwa’s death comes at a time in which the Department had successfully completed various flagship programmes under the National Heritage front which anchored the Ministry’s deliverables under the 100 Day projects.

Born on 20 October 1965 in Chivhu, Mr Murambiwa attended Unyetu and Rujeko Primary Schools in Chivhu.

He subsequently attended Dangamvura High School in Mutare and Chinhoyi High School in Mashonaland West Province.
Following his natural passion for history, Mr Murambiwa, enrolled for a BA Honours in History which he completed in 1987.In 1990, Mr Murambiwa won the coveted Cambridge Commonwealth Trust Scholarship whilst in 1991 he was also recognised as a fellow of Cambridge Commonwealth Society in 1991 exhibiting his prowess.

He also underwent a Master of Philosophy in (Heritage Management) from Trinity Hall, University of Cambridge (UK), which he completed in 1991.
He joined the Public Service in 1988 as a Historian at Mutambara Mission School until 1989.

Having showcased his profound passion in Heritage Management, Mr Murambiwa subsequently joined our sister Research Centre and Heritage Institution, the National Museums and Monuments of Zimbabwe (NMMZ) where he worked in various capacities including inter-alia, Curator of Archaeology, Heritage Programme Coordinator and Regional Director for the Eastern Region (Manicaland) between 1997 to 2000.
In February 2000, Mr Murambiwa’s illustrious works and immense contribution to the heritage profession led to his promotion to Director Post at a prime age of 35, a post he held until his untimely death on 07 August 2021.

37 | P a g e Among several notable achievements under his Directorship, the Late Ivan Munhamu Murambiwa saw the following accomplishments to fruition: • Listing of the Nehanda/Kaguvi trial transcripts on the UNESCO Memory of the World Register.
• He was an Advocate for Records and Archives Management programmes in Tertiary Institutions where he championed Records and Archives Management programmes at several Research Centres countrywide.

• Under his able Leadership he spearheaded the repatriation of Cabinet Records from South Africa among the various nation’s migrated archives.
• Through exploration of Private Public Partnerships, a continual clarion call by the Second Republic, the National Archives of Zimbabwe partnered with United Nations Education Scientific and Cultural Organisation (UNESCO), Federation Internationale Des Archives de Television (/ The International Federation of Television Archives (FIAT)/ IFTA and the Swiss Embassy in the digitisation of a rare film collection of unique film collection on the African Continent.
• Among several publications which he partnered and solely published are high-profile periodicals and journals such as the National Archives of Zimbabwe 75 @ 30 and Philatelic Treasures of the National Archives of Zimbabwe among a raft of Internationally Published Articles.
• Ivan also held International and Regional significant positions within the Archival and Museum Fraternity which include inter alia, 38 | P a g e twice election as such from 2001 to 2003 and 2015-2017 respectively as ESARBICA President and Executive Board member of the International Council on Archives (ICA).
• Mr Murambiwa steered the ship in Preservation and Disaster Preparedness, (ICA) programme Commission (2007-2008) and Fund for the International Development of Archives (FIDA) Trustee (2013-2017) in International Archives Management • He was a diligent part-time Lecturer in the Records and Archives Management Department at the National University of Science and Technology (NUST).

He was also a Part-Time Lecturer in the History Department of the University of Zimbabwe.
• He ably led the National Archives of Zimbabwe to successfully launch the Community Archives at Arcturus High School in Mashonaland East, Girls High School in Harare, Mbungo Zion Christian Church in Masvingo.

He unfortunately passed on before the launch of the Zvishavane Community Archives in the Midlands Province which he was passionate about.

All these milestones under his leadership are in tandem with the Vision 2030 trajectory that of leaving no one behind in development.
• He pioneered and coordinated a National project entitled Capturing a Fading National Memory” which aimed at documenting liberation war history from grass root levels.

He together with Dr Mahachi his long-time professional colleague and Executive Director for National Museums and Monuments of Zimbabwe.
The duo successfully interviewed the Seating President for the Republic of Zimbabwe, His Excellency Dr Emmerson Dambudzo Mnangagwa in the collection, preservation and provision of access to his liberation war heritage.

This Interview is ably preserved at the National Archives of Zimbabwe.
39 | P a g e • In his bid to promote social cohesion and unifying the whole nation he pioneered the One Nation, One Zimbabwe Project that aimed at documenting the history of the under documented to fill in archival gaps to ensure the voices of the marginalised are visible and to bridge the gap on same to remove all silences in the archives.
• Ivan was an Instrumental Resource in the Cabinet Committee on Place Names as he sat on the Technical Committee on same, to immensely contribute to the building up of archival information in line with the Alterations Act which is housed in the Ministry of Local Government and Public Works.
Through his career he has been Member of The Bulawayo Centenary Celebrations Committee, Secretary General SADC Association of Museums and Monuments (SADCAMM), Co-Chairperson Chikomba Development Association, Audit Committee Member for the Ministry of Local Government and Public Works and Non-Executive Director for the Rainbow Tourism Group.

He was also a Board Member for the National Building Society (NBS) under the Ministry of Public Service, Labour and Social Welfare.
On behalf of the Ministry of Home Affairs and Cultural Heritage; National Archives of Zimbabwe and its line Departments we wish to convey our heartfelt condolences to Clarah his spouse, his 5 Children and 4 grandchildren not forgetting his mother Ambuya Dorcas Murambiwa.

To the Makwapula and Mukarakate families, the entire nation and the profession at large we say Let us celebrate a family well mentored, a life well lived, a profession well fulfilled and a legacy that will forever be remembered.
40 | P a g e Fly High Hungwe, Chasura Chati Bwege, Maoko Mavi.

Rest In Power our Archival Par excellence, Our Archival Giant!
GUNHILL, BORROWDALE PRIVATE BAG 7729 CAUSEWAY TEL: 792741-3/ 795695 E-mail: archives@archives.gov.zw Website: www.archives.gov.zw DIRECTORATE Acting Director Ms B. Mamvura MSc Library and Information Science, BA Deputy Directors Mr D. Maboreke MSc in Library and Information Science, BA (Honours), Grad CE, Certificate in Records Management 41 | P a g e Senior Executive Assistant Ms S. Mupambwa Bachelor of Science Honors Degree in Development Studies.
PUBLICATIONS PROGRAMME Editorial Archivist Ms. C. Mahovo Bsc (Honours) Degree in Publishing Studies.

PUBLIC ARCHIVES AND RESEARCH SECTION Chief Archivist Information Archaeology Archivists and Mrs. F.Mudzaki Msc Library and Science.

BA (Honours) Ms P. Mutumhe BA (Honours) History Development Studies Mr D. Mutungwe BA (Honours) History and Development Studies Mr M. Dube BA General Ms E Nherudzo BA Honours History and Development Studies Ms M. Vitori BA General Mr. Tatira.
E BA General Archaeology Ms. R. Bandera BA (Honours) in Archaeology 42 | P a g e Executive Assistant Mrs S. Mlambo Dip Secretarial Studies LIBRARY SECTION Chief Archivist Mr K. Tonhodzai BA General, Archivists Ms R. Muroi Mr E. Shumba Bsc Honours Records and Archives Management Assistant Librarian Ms W. Mubariri Bachelor of Science Degree in Library and Information Science Assistant Librarian Ms T. Makoni Higher National Diploma in Library and Information Science Assistant Librarian Ms R. Kanyoka National Diploma in Records Management and Information Science MAIN RECORDS CENTRE 43 | P a g e Acting Chief Archivist Ms K. Chazovachii BSc Honours Records and Archives Management Archivists Ms T.K.S.
Madondo BA Honours History and Development Studies Mr .J Murambi Records Management Officers Ms S. Kambaza (Records Management Officer) Higher National Diploma Records and Archives Management Ms P. Chikono National Diploma in Records Management and Information Science Ms M. Mugugu National Diploma in Records Management and Information Science .
ORAL HISTORY PROGRAMME Oral Historians Mrs R.Mbanyele BA (Honours) Africa Languages and Culture Mr. T.Matambo BA General 44 | P a g e REPROGRAPHIC UNIT Reprographers Mr Tachiona Mr S.Mutenha, NC Photography Ms L. Makuwaza Certificate in Mr C.Mupfupi, In-house training Reprography Darkroom Assistant in reprography CONSERVATION UNIT Document Conservator Mr E. Kore Cert.

Print Finishing and Converting Doc.
Conservator Operatives Mr T. Ndaba In-house training in Conservation Mr T. Nyandoro Inhouse Book Binding and Conservation AUDIO– VISUAL UNIT Chief Archivist Mr. K. Mavingire BA, Diploma in Media and Archivists Communication Studies Ms A. Goshomi BA Honours in Economic History Ms M Rwodzi BA African Languages and Culture Mr M. Kashiri Equipment Assistant 45 | P a g e ICT UNIT ICT Officers Mrs M. Marara BSc Honours in Information Systems ICT Technicians Mr A. Moyo National Diploma in Information Technology ACCOUNTS Accountants Ms G. Pamire Bachelor of Commerce Accounting Degree Mr.O.
Twamba Bachelor of Commerce Accounting Degree Miss.

G.A.
Nyamadzawo (ACCA) Mr. L. Makarimai National Diploma in Accounting HUMAN RESOURCES Mrs B. Dzoriwa (HR Officer) MSc in Peace, Leadership and Conflict Resolution, BSc Honours in Psychology Mr J. Sanedi (HR Assistant) Diploma in IPMZ ADMINISTRATION Mr.L.Makarimai in Office Technology and Administration Ms. M. Mudekwa Advanced Diploma 46 | P a g e Purchasing and Supply, Mr. T. Mutanga, Diploma in Registry Clerk Ms. M Mupatsi, National Diploma in Records Management Commissionaire 3 Proficiency Mr D. Matongo Certificate in Mr O. Alufayi Certificate in Proficiency Mrs E. Mushonga Ordinary Level Mr K, Mudenhe Ordinary Level Ms.A.
Rufai Ordinary Level Mr C. Mapuranga Ordinary Level Ms.P, Mureyani Ordinary Level Office Orderlies Mr K. Mafuga (Caretaker) Ordinary Level Mr T Nyoni National Certificate in Information Technology Mr P. Chinowanisa Certificate in Human Resources Mr E. Brandy Ordinary Level Mr E Maromo Ordinary Level Ms M. Mutamba Ordinary Level Ms L. Madera Ordinary Level 47 | P a g e Mr.M.
Maenzanise Ordinary Level Ms.M.Ngano Ordinary Level Ms F.Chaitezvi Ordinary Level Ms P. Sirinara Ordinary Level Ms.A.Sibanda Ordinary Level Ms M. Mujuru Ordinary Level Mr.P.

Chimbeya Ordinary Level General Hands Mr T.C.

Chirenje Ordinary Level Mr T. Mukosera Ordinary Level Mr J.Chandikwisa Ordinary Level Mr B Mpamba Ordinary Level Mr.N.
Machiha Ordinary Level Ms. F. Mutunya Ordinary Level Drivers Mr G. Mboneke Ordinary Level Mr M. Mushayamano Ordinary Level Mr J Musemani Ordinary Level 48 | P a g e BULAWAYO NATIONAL ARCHIVES P. O BOX 2358 BULAWAYO Chief Archivist (Matabeleland) Mr M. Kwesu MSc Library and Information Science, BSc Library and Information Science Archivists Mr S. Bhebhe (Principal Archivist) MSc Library and Information.
Science Mr. Simango BA General Records Management Officer Ms M. Muzira Diploma in Records and Information Management Mr L. Mudonhi Diploma in Records Management Secretary Ms A. Bunure Higher National Diploma in Secretarial Studies Commissionaire 1 Ms Z. Sibanda National Certificate in Secretarial.

Studies Ms. S Mkandla Ordinary Level Office Orderly Mr M. Rufu Advanced Level 49 | P a g e General Hand Mr. P. Chipangura Ordinary Level Ms. N Mucheki Ordinary Level GWERU RECORDS CENTRE OLD PRISON COMPLEX P. O.
BOX 825 GWERU Archivist (Midlands) Ms S. Hove BSc Honours in Records and Archives Management Records Management Officer Mrs T. L Mupindu National Diploma in Records and Information Management CHINHOYI RECORDS CENTRE OLD CHINESE COMPLEX P. O BOX 1332 CHINHOYI Archivist (Mashonaland West) Mr M. Sibanda BA (Honours) Archaeology Cultural, Museum and Heritage Studies 50 | P a g e Records Management Assistants Ms.W.
Marutaya National Diploma in Records Management Information Science Mrs Mazvanya Diploma in Secretarial Mr L. Ziumbwa Ordinary Level Secretary Studies Office Orderly MUTARE RECORDS CENTRE EMBASSY BUILDING P. O BOX 639 MUTARE Archivist (Manicaland) Mr O. Sigauke BA (Honours) History Records Management Assistant Mr S. Chizanga National Diploma in Records and Information Science Secretary Secretarial Studies Office Orderly Mrs R.Muchete Diploma in Mr S. Katehwe Certificate in Plumbing and Drain Laying MASVINGO RECORDS CENTRE ZIMRE BUILDING FOURTH FLOOR MASVINGO 51 | P a g e Archivist Mr B.Magama (Principal Archivist) Master of Information in Archival Science, BA Honours History Records Management Assistant Mrs J. Kuriri National Diploma in Records Management Executive Assistant Ms. S. Chidyamakono Certificate in Secretarial Studies Office Orderly Level Ms K Chitapa Ordinary 52 | P a g e