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BUSINESS PLAN 2021 Department of Climate Change Ministry of Climate Change and Natural Disasters Government of Vanuatu BUSINESS PLAN 2021 Department of Climate Change Ministry of Climate Change and Natural Disasters Government of Vanuatu © Department of Climate Change (DoCC) 2021 All rights for commercial / for profit reproduction or translation, in any form, reserved.
DoCC authorizes the partial reproduction or translation of this material for scientific, educational, or research purposes, provided that DoCC and the source document are properly acknowledged.

Permission to reproduce the document and/ or translate in whole, in any form, whether for commercial / for profit or non-profit purposes, must be requested in writing.
Original text: English Design and Layout by Abel Consolidate Produced by: The Department of Climate Change Ministry of Climate Change and Natural Disasters Government of Vanuatu Port Vila, Vanuatu P : +678 22160 E : docc@vanuatu.gov.vu W : docc.gov.vu CONTENTS FOREWORD FROM THE DIRECTOR EXECUTIVE SUMMARY THE ROLE OF THE BUSINESS PLAN REPORTING STRUCTURE GOALS, VISION, MISSION, AND VALUES ORGANIZATIONAL STRUCTURE 2021 PRIORITY TARGETS 2021 PRIORITY OBJECTIVES PRIORITIES AND ACTIONS RESOURCES ANNEX A: 2021 RECURRENT BUDGET 2021 ANNEX B: CLIMATE CHANGE PROJECTS ANNEX C: 2021 STAFF WORK PLANS iii I R O T C E R D E H T M O R F D R O W E R O F The 2021 business plan’s activities will require collaboration and support from all its stakeholders at all levels “ “ The republic of Vanuatu is located in the southwest pacific and placed in the This business plan will guide the department in 2021 in achieving its goals ring of fire and the south pacific belt of tropical cyclones, making Vanuatu outlined in the strategic plan 2021-2023.
It will address adaptation and have a high level of exposure to natural hazards events and becomes more mitigation strategies with the overall policy framework.

vulnerable to diverse climate change impacts.


Frequent and seasonal hazards include tropical cyclones, sea-level rise, drought, ocean acidification, The 2021 business plan’s activities will require collaboration and support temperature rise, earthquakes, tsunami and flooding, and climate change from all its stakeholders at all levels; the government, MoCC, line government impacts.
Vanuatu was ranked in 2015 as one of the most vulnerable agencies, Provincial government, development partners, Non-government countries in the world, meaning it is most prone to natural hazards and organizations (NGOs), the private sectors, civil societies, and communities.

man-made disasters and to the impacts of climate change.
Vanuatu is one of the strong advocates of climate change and risk management activities initiatives who have participated in many regional and international forums on climate change and resilience activities to determine the country’s risk.
The department of climate change (DOCC) is a mandated Vanuatu Government Department under the Ministry of Climate and Natural Disasters (MoCC) as per the Meteorology, Geological Hazards and climate change Act No.25, tasked with the coordination and implementation of all adaptation, mitigation, and disaster risk reduction programs and initiatives to climate change impacts Mike Sam Waiwai Director in Vanuatu.
Department of Climate Change 4 DoCC BUSINESS PLAN 2021 According to the White Paper which justified the establishment of the signatory Department of Climate Change, the Department, guided by Vanuatu’s • Mainstream Climate Change across the Vanuatu Government as per CCDRR Policy, will establish clear priorities for future action, deliver a better National Sustainable Development Plan (NSDP) assessment of climate change and disaster risks, monitor and evaluate • Operationalize the CCDRR Policy projects and outcomes, capture experiences and lessons learned, and drive • Coordinate and monitor CC & DRM projects better climate service delivery.
• Secure further CC & DRR projects and funding As the Vanuatu Government’s focal point for achieving resilient development This year’s Business Plan will be guided by the indicators of the Department’s across all levels and sectors, the Department of Climate Change aims to: newly developed Strategic Plan for 2021 to 2023, with the overall objective • Lead innovation and change in CC initiatives across the Pacific; planning and resource framework, and sustainability scenarios for the • Support the National Advisory Board on CCDRR Department of Climate Change.
The Strategic Plan will have a strong focus • Improve sustainability by securing highly trained technical contracted on building national and community resilience climate against the impacts of staff in permanent Government positions; climate variability, climate change and disasters in Vanuatu in the future.
The • Maintain momentum & delivery of current projects; Strategic Plan is in line with the existing Vanuatu Climate Change and Disaster • Progress current & new initiatives in Climate Change and Disaster Risk Risk Reduction Policy 2016-2030 and the National Sustainable Development to establish the vision and mission, scope of the mandate of the long-term Reduction Plan 2016-2030.
• Progress compliance to International Conventions to which Vanuatu is a Y R A M M U S E V T U C E X E I EXECUTIVE SUMMARY 5 N A L P S S E N S U B I E H T F O E L O R E H T The Department of Climate Change staff has developed this Business with day-to-day work plans and budgets.
It allows the department to look Plan to serve as a guide for streamlining and coordinating staff activities ahead, focus on critical activities, allocate resources, prepare for opportunities towards achieving the Departmental key objectives and targets for 2021. and risks, and set priorities accordingly.
These activities will also help the The department’s overall mandate centers around climate change and department in its efforts to contribute towards achieving Vanuatu’s National environmental sector priorities and goals articulated in the updated Vanuatu Determined Contributions (NDC) targets.

National Energy Road Map (2016-2030) and in line with the Ministry of Climate Change’s corporate objectives.
With an allocated recurrent budget of VT 27,124,815 to run the department in 2021, coupled with financial and technical inputs from our development The Ministry of Climate Change’s Corporate Plan, and the Departmental partners, the department has come up with a list of priority targets, listed Strategy Plan, is a series of documents that bridge this year’s Business Plan below, which it aims to achieve in 2021.
6 DoCC BUSINESS PLAN 2021 The Ministry Corporate Plan, and the Departmental strategy plan, is a series of this process is always to be cognizant of the long-term viability of the of documents that bridge the Business Plan with day-to-day work plans and department, to spend public funds wisely, and to maintain the quality of life for budgets.

It allows the department to look ahead, focus on key activities, all of our citizens during disaster events.
allocate resources, prepare for opportunities and risks, and set priorities accordingly.

Most important, the Business Plans ensure that all Departments When deliberating business plans and budgets, departments must constantly are moving in the same direction.

Departments prepare Business Plans weigh different National down to community level needs.

Increases in service which have two primary purposes: levels must be matched by corresponding allocated budget.
By Financial regulation, the department cannot spend more funds than the approved 1.

A planning tool to achieve the objectives of Ministry in an organized and recurrent budget ceiling, and even the department does not have the financial efficient manner.

resources or the organizational capacity to do everything at once.

2.
2.

A communication tool to solicit Ministry feedback and direction on service delivery so that we clearly understand and meet their expectations; and Therefore, choices need to be made on service levels and allocation of budget and this is decided through the business planning process.
While this Every year difficult decisions have to be made around which initiatives to fund, is a challenge, it also presents an opportunity for the organization to become what the appropriate service levels should be and to chart the immediate more resilient, to improve, and to do business differently where efficiencies direction of the organization through the Business Plans.

The ultimate goal can be achieved.


E R U T C U R T S G N T R O P E R I Ministry Corporate Plan 2019 - 2021 Articulates Ministry high level of goals and priorities Nab Secretariat Plan DoCC Annual Business Plan 2021 Identifies department tasks/actions that meet the strategic Plan Annual Budget Allocation 2021 Identifies the resources needed to achieve those activities mention in Business plan The reporting structure depicted above guides the planning and reporting processes within the DoCC.
REPORTING STRUCTURE 7 , I N O S V I , S L A O G S E U L A V D N A , I N O S S M I GOAL Resilient development, environment and economy.

VISION A sustainable and Climate Resilient Vanuatu.

MISSION To Promote an enabling environment encompassing climate governance, adaptation and mitigation approaches via inclusive and equitable services.
VALUES The values of the Department that set out the basis of the organization’s vision, mission and objectives are listed here under: 1 2 Partnership Working together with other responsible humanitarian actors including government, private, donors funded projects and civil society organizations to implement priority activities highlighted in the business plan.
Transparency and Accountability Transparency: Operating openly on insensitive matters for others to see and to enable effective good relationship among our partners and increased participation in all aspect of planning and implementation of activities; Accountability: Maintain the integrity of the department by ensuring culturally acceptable provision of services through proper uses of allocated budget and relief supplies.
Innovation Always be innovative in all climate change initiatives planned for in Vanuatu.

Sustainability Strengthening and utilizing the existing systems through mitigation and adaption building on experience, learning from events, activities and good practice to ensure continuity of programs.
Equity and Inclusiveness Equity: providing opportunities for meaningful participation by all groups in society, including women, youth, the elderly, people with disabilities, remote communities; valuing traditional practices; and engaging with all levels of government, industry sectors, development partners, donors, academia, regional and international bodies; Inclusiveness: To encourage the participation of all groups to achieve equitable outcomes and interventions in Climate change and DRM.
Learning and Reflection Learning and reflection must be carried out from all climate change related activities carried in Vanuatu to inform future planning and policies.

Community Focused All Climate Change activities to be community focused.

Positive Working Environment Open & honest communication, support and respect in the work place, be it in the office or out on the field.

SMARTER Specific, Measurable, Achievable, Realistic, Timeframe, Evaluate, Readjust.
DoCC BUSINESS PLAN 2021 Director Mike Sam Waiwai Senior Mitigation Officer Nelson Kalo Senior Adaptation CCDRR Officer Paulianne Basil Senior M&E Officer Johnnie Tarry Nimau Senior Communications Officer Florence Kuali-Iautu Senior Procurement Officer Nettie Joseph Senior Finance Officer Anne Marie Robert The current structure of the Department as shown above was approved in August 2016, by the Public Service Commission.
Administration and Finance Officer Henry Kramuel ORGANIZATIONAL STRUCTURE The priority targets for the Department of Climate Change, which it aims to achieve in 2021 include; CCDRR policy Implementation Plan: Ensure the development of the CCDRR Policy Implementation Plan.

DOCC Restructure: Ensure the review of current officers’ Job Descriptions are amended and Restructuring based on this review is carried out.
LEDS Development: Ensure the development of the Low Emission Development Strategy (LEDS) is being done and implemented COPE Strategy: Ensure the completion of the Communication Outreach, Partnership and Engagement Strategy is completed with appropriate Action Plans.

M&E Framework: Ensure a Monitoring and Evaluation Framework is developed and implemented by the Department.
NDCs Implementation: Enhancement of NDC on Adaptation quantifiable targets and indicators are validated for the sectors of water & Agriculture and ensure their implementation plans are carried out.

7 Partnership Activities: For the Department of Climate Change to continue and strengthen its partnership development initiatives with relevant stakeholders and partners for a climate resilience Vanuatu.
8 9 Awareness/Symposium: To continue and strengthen the awareness and outreach activities and to ensure all climate change sectors are taking part in a national climate change symposium.

Implementation of DOCC Strategic Plan: Ensure the smooth implementation of the Department’s Strategic Plan activities by incorporating the key indicators and objectives into each staff workplans for 2021.
10 IKM Strategy: Ensure the development and implementation of the Information Knowledge Management (IKM) Strategy is completed with close collaboration with the NAB Secretariat.

11 12 Reporting & Business plan: Ensure timely reporting and submission of the Climate Change initiatives and yearly Business Plan of the Department.

Budget and NPP 2022: Ensure the development of an appropriate budget and New Project Proposal (NPP) is done.
10 DoCC BUSINESS PLAN 2021 This Department’s national strategy and priorities serve as the foundation for developing annual business plans and budgets that guide how we will deliver programs and services to our citizens in 2021; Strengthen relationship with key stakeholders to allow for mainstreaming of climate change into sector plans, policies and budgets.

Raise awareness to stakeholders and partners on climate change initiatives and national endorsement processes.
Ensuring effective monitoring and reporting and efficient management of department resources.

Department of climate change supports and facilitate the implementation of programmes and projects.

Effective project coordination to support the Department of climate change mandate.

DOCC is recognised as an informed, accurate source of best practice knowledge and provides timely advice to stakeholders for CCDRR issues.

Support the review and implementation of CCDRR policy and action plan.
Partner with stakeholders to effect the national implementation of international climate change and disaster risk reduction convention obligations.

Support government guidance and facilitation of CCDRR Projects.
6 7 8 9 2021 PRIORITY OBJECTIVES 11 CLIMATE CHANGE MITIGATION UNIT CP Objective (Env 3.4) Promote strengthen resilience adaptation to climate related, natural and man-made hazards SP Objective Sustainable Development opportunities that reduce carbon emissions BP Objective Strategy Action Responsibility Resources Time Frame KPI Low Carbon Development Climate Change Mitigation and REDD+ Collaborate and support Department of Energy (DOE) on Implementation’s and achievement of NERM/NDC targets and goals Coordinate and support the Low Emission Development Strategy Project Supports Assist/support the implementation of PACRES - tree planting Project Support Assists and Support the implementation of the Biogas systems installation at Rural Educational Institution in Vanuatu Nelson & DoE + Mitigation Stakeholders Development Partner/ Donor/CSO Q1 – Q4 2021 Annual Progress Reports on NERM/NDC Targets (Implementation progress) Nelson / Development Partner/ Donors Nelson & PACRES project team Nelson, Project Team, DoE Q1 – Q4 Development Partner/ Donor/CSO (GGGI/AFD) Project Q1 – Q4 Low Emission Development Strategy developed and Approved by CoM Report on the progress of Implementations Project Q1 – Q4 Report produced on the Progress of implementation M&E Draft Annual Progress Report Draft Low Emission Development Strategy 12 DoCC BUSINESS PLAN 2021 PRIORITIES AND ACTIONS CP Objective (Env 3.5.2) Access available Financing for CCA and DRM /
 & (ECO 3.6) Improve the provision of Government service to rural areas SP Objective Enhancing climate change response and recovery planning strengthen preparedness activities BP Objective Strengthen relationships with key stakeholders to allow for mainstreaming into Climate change mitigation Strategy Action Responsibility Resources Time Frame KPI DOCC supports and Facilitates the implementation of the programs Awareness & Capacity Building Assist NAB on Climate Change Mitigations Initiative’s at the
 National, Regional & International level Climate Change Mitigation & Adaptation awareness to the Vulnerable, Remote & Isolated Communities of Vanuatu - Shepherds islands (Shepherds Mini Agriculture Festival (SMAS)) Facilitate Training for Small island with an engagement of Stakeholders for possible Adaptation and Mitigation Options for the Community - Aniwa & Futuna Nelson/ COM’s Officer/Key Stakeholders GoV - DOCC/ NAB/ Stakeholders January 31st 2021 Q1 – Q4 Nelson/COM's Officer/Key Stakeholders GoV May – June 2020 Awareness delivered Nelson/COM's Officer/Key Stakeholders GoV April 2020 Training Delivered Training on GHG Inventory analysis for each sector - Waste, AFOLU & IPPU Nelson/ COM's Officer/Key Stakeholders GoV April, July & September Training Delivered M&E Assistance reported in the Monthly/ Quarterly & Annual Report Awareness report produced # of training Facilitated Reports Training Report Produced for; Waste, Afolu & IPPU PRIORITIES AND ACTIONS 13 PRIORITIES AND ACTIONS CLIMATE CHANGE ADAPTATION UNIT CLIMATE CHANGE ADAPTATION UNIT CP Objective Improve the provision of government services to rural areas CP Objective Improve the provision of government services to rural areas SP Objective Vulnerability and climate change impact assessment SP Objective Vulnerability and climate change impact assessment BP Objective To support and develop adaptation interventions for realistic assessment of climate change and climate actions BP Objective To support and
 develop adaptation interventions for realistic assessment of climate change and climate actions Strategy Strategy Action Action Responsibility Responsibility Resources Resources Time Frame KPI Time Frame KPI M&E M&E Carry out participatory vulnerability Carry out participatory vulnerability assessments at provincial and assessments at provincial and community community levels levels Pauliane, M&E, MO with Projects Government Pauliane, M&E, (NPP) & MO with Projects projects support Government (NPP) &
 projects support Quarter 1-Quarter 2 Quarter 1-Quarter 2 At least 2 provinces and 8 communities assessed At least 2 provinces and 8 communities assessed Ongoing Ongoing DoCC Team DoCC Team Government Government June-July June-July NPP Proposal NPP Proposal Support Development of New Support Development of New Project Project Proposals (NPPs) Proposals (NPPs) on Vulnerability and impact on Vulnerability and impact assessment in 2021 to effect on 2022 assessment in 2021 to effect on Ensure that any CCDRR or risk proof plans 2022 existed in the communities are captured by Ensure that any CCDRR or projects for implementation risk proof plans existed in the communities are captured by projects for implementation Pauliane, M&E, MO, NAB, DLA, Director & projects Pauliane, M&E, MO, NAB, DLA, Director & projects Paully & NDMO Government Quarter 1-4 Government Quarter 1-4 Quarter 1-4 Government (NPP) + Project Quarter 1-4 # of Community Adaptation plan & action # of Community Adaptation framework plan & action framework Climate change response recovery integrated into development plans at all levels Climate change response recovery integrated into development plans at all levels Paully & NDMO Government (NPP) + Project Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Paully, DLA, NDMO, Projects Quarter 1-4 Government (NPP) + Project Quarter 1-4 Paully, DLA, NDMO, Projects Government (NPP) + Project Guidelines on appropriate standards for climate Guidelines on appropriate change integration into standards for climate change planning and budgeting integration into planning and developed.
budgeting developed.
Ongoing Ongoing Collaborate with NDMO, National Recovery Committee (NRC) and relevant stakeholders Collaborate with NDMO, National to address preparedness and recovery Recovery Committee (NRC) and to climate change impacts into national, relevant stakeholders to address sectoral, provincial, municipal and preparedness and recovery to community level plans climate change impacts into national, sectoral, provincial, municipal and community level plans Address Site- Address Site- Specific Climate Specific Climate Vulnerabilities Vulnerabilities Address community Address adaptation community priorities adaptation Climate Change priorities response Climate Change recovery response integrated into recovery development integrated into plans at all development levels plans at all levels 14 DoCC BUSINESS PLAN 2021 Support Support ecosystem- ecosystem- based based adaptation adaptation services services Meet international Meet climate change international obligations climate change Awareness obligations and capacity Awareness building and capacity programs for building stakeholders programs for within Vanuatu stakeholders on Climate within Vanuatu Science, on Climate Variability and Science, associated Variability and Climate Actions associated (Mitigation, Climate Actions Adaptation (Mitigation, Adaptation Paully & MO Projects Paully & MO Support relevant stakeholders to Support relevant stakeholders to develop develop guidelines and trainings guidelines and trainings to ensure to ensure appropriate standards appropriate standards and consistency when and consistency when integrating integrating climate change into subnational climate change into subnational planning and budgeting processes.
planning and budgeting Assist Ecosystem based project: PACRES, processes.
TNA, Live & Learn Vanuatu, VCAP 2, PRDD, Assist Ecosystem based VCCRP… project: PACRES, TNA, Live & Learn Vanuatu, VCAP 2, PRDD, Assist & Support NAB on UNFCCC Requests Paully VCCRP… Assist & Support NAB on UNFCCC Requests Assist & Support NAB on UNFCCC Requests Projects Quarter 1-4 Quarter 1-4 BTOR & Monthly report BTOR & Monthly report PRIORITIES AND ACTIONS Ongoing Ongoing Government Quarter 1-4 Monthly report UNFCCC ongoing Government Quarter 1-4 meeting minutes Monthly report UNFCCC meeting minutes ongoing Government Quarter 1-4 Monthly report Ongoing Assist & Support NAB on UNFCCC Requests Paully Government Quarter 1-4 Monthly report Ongoing Supporting work placement, Cadetship,Internship,awareness programs, Supporting work placement, TVET Courses and mentoring programs Cadetship,Internship,awareness programs, TVET Courses and mentoring programs Internship report Ongoing Quarter 1-4 Monthly report UNFCCC ongoing Internship report Ongoing Quarter 1-4 meeting minutes Monthly report UNFCCC meeting minutes ongoing Paully, Nelson, Johnny & Florence Government (NPP) Paully, Nelson, Johnny & Florence Government (NPP) May-July Awareness Report May-July Awareness Report Paully, Nelson, Johnny & Florence Government (NPP) April-May Awareness Report Government (NPP) April-May Awareness Report Paully, Nelson, Johnny & Florence NPP: Outreach Symposium Activities: -Climate Change Mitigation & Adaptation NPP: Outreach Symposium awareness to the Vulnerable Remote Activities: -Climate Change & Isolated Communities of Vanuatu - Mitigation & Adaptation awareness Shepherds islands (Shepherds Mini to the Vulnerable Remote & Agriculture Festival (SMAS)).
Isolated Communities of Vanuatu NPP: Outreach Symposium Activities: - Shepherds islands (Shepherds -Facilitate Training for Small island with an Mini Agriculture Festival (SMAS)).

engagement of Stakeholders for possible NPP: Outreach Symposium Adaptation and Mitigation Options for the Activities: -Facilitate Training for Community - Aniwa & Futuna.

Small island with an engagement of Stakeholders for possible Adaptation and Mitigation Options for the Community - Aniwa & Futuna.
Annual Report Annual Report Annual Report Annual Report PRIORITIES AND ACTIONS 15 PRIORITIES AND ACTIONS ADMINISTRATION, FINANCE & PROCUREMENT UNIT CP Objective Establish an Effective and Efficient Department SP Objective BP Objective Ensure an Enabling Working Environment Strategy Action Responsibility Resources Time Frame KPI A new office building and office logistical support services Office Building Director Gov, Donor (projects) 2nd Quarter 2021 New Building to house the DOCC Undertake stocktake of office equipment Undertake regular maintenance of DOCC assets such as photocopy, air condition, vehicles, laptops and computers Nettie and Henry Gov March 2021 Nettie and Henry GoV (est.
Every month annual fee of VT600,000) Stock take report produced for Management Printer and photocopy machine are maintained at working standard.
M&E On Target On-going CP Objective Establish an Effective and Efficient Department SP Objective BP Objective Strengthen Policy Planning and Legislative Framework Strategy Action Responsibility Resources Time Frame KPI DOCC Budget Formulation Develop and finalize 2021 Business Plan Director, Anne and all other staff members GoV January 31st 2021 DOCC 2021 Business Plan finalized and approved.
M&E On Process Develop New Policy Proposals (NPPs) for 2022 Nettie and Henry Gov March 2021 Stock take report produced for Management 16 DoCC BUSINESS PLAN 2021 MONITORING AND EVALUATION UNIT CP Objective (Env.3.4.1) Implement and Track communication & partnership strategies targeting CCA and Resilience SP Objective (3.5.1) Integrate M&E into project and programme design across government agencies and stakeholder groups BP Objective (objective 3 &4) Effective M&E Collaboration, Communication and Reporting’s PRIORITIES AND ACTIONS Strategy Action Responsibility Resources Time Frame KPI M&E Monitoring and Evaluation activities carried out Ensure effective monitoring and reporting and efficient management of department resources Monitoring and Evaluation Framework developed To develop a comprehensive M&E Framework for ensuring proper and holistically monitoring of CC projects M&E & COMs + stakeholders GoV- DOCC & NABs Q1-Q4 Training to be delivered Quarterly reports, SMR, Annual Reports & Mid- term review workshops/ trainings + Evaluations and Reporting’s M&E & COMs + stakeholders GoV- DOCC & NABs Q1 – Q2 Training to be delivered M&E Framework document completed PRIORITIES AND ACTIONS 17 PRIORITIES AND ACTIONS COMMUNICATION OUTREACH AND PARTNERSHIPS UNIT CP Objective (Env.3.4.1) Implement and Track communication & partnership strategies targeting CCA and Resilience SP Objective BP Objective (objective 3 &4) Effective M&E Collaboration, Communication and Reporting’s Strategy Action Responsibility Resources Time
 Frame KPI M&E Communications, Outreach and Partnerships activities carried out and reported on Ensure effective communication, outreach and partnership engagement activities are implemented and reported where needed COMs + stakeholders, All staffs GoV- DOCC & NABs Q1-Q4 Training to be delivered Quarterly reports, SMR, Annual Reports & Mid- term review workshops/ trainings + Evaluations and Reporting’s NPP activities are carried out Communication Outreach, Partnerships and Engagement (COPE) Strategy Finalised National Information Knowledge Management (IKM) Framework finalised Ensure climate change symposium and awareness outreach are done To complete the Action Plans for the COPE Strategy with all DOCC officers.
COMs + All staffs GoV- DOCC & NABs Q4 Training, field schools, Days event Symposium report COMs + All staffs GoV- DOCC & NABs Q1-Q4 Final COPE document printed and launched COPE strategy actions made known to relevant and responsible officers through a workshop To work closely with the NAB Secretariat to complete the draft IKM Framework.
COMs + NAB Sec GoV- DOCC & NABs Q1 – Q3 IKM Framework activities shared in workshops Final IKM Framework document printed and launched 18 DoCC BUSINESS PLAN 2021 S E STRATEGIC C OBJECTS AND R ACTIVITY U ACTIONS O S E R The Department of Climate Change currently has eight permanent officers, four department is also fortunate to have access to development project funds project officers, with one additional intern since 2020. from its major donors and other development partners such as the UNDP A total budget of VT 27,124,815 is allocated to the Department of Climate these development funds will be supporting and facilitating the department to Change to carry out its activities for 2021, compared to VT 27,453,580 progressively achieve its goals under its new Strategic Plan 2021 - 2023 and, allocated for 2020. at the same time, will contribute to achieving the objectives of the National and the World Bank in its climate change programs.
About 1 billion Vatu from In addition to the Vanuatu Government recurrent fund allocation, the Sustainable Development Plan (NSDP).

RESOURCES 19 : Below is the budget summary for DoCC from 2019 – 2021 (excluding 2021 NPPs).
Operating Year Payroll (VT) 15,905,457 2019 Operations (98AA) VT 9,590,320 2020 2021 19,757,773 20,837,924 7,695,807 3,545,500 Mitigation (98BC) VT Adaptation (98BA) VT 1,470,391 1,271,000 Operation Cost (24%) Payroll Cost (76%) 20 DoCC BUSINESS PLAN 2021 : S B T BUDGET C X E E J N O N R A P E G N A H C E T A M I L C Project PACRES Technology Planting of trees FCPF (REDD+) Development of the National REDD+ Management through coordination and capacity building Infrastructures, Conservation and biodiversity VCAP 2 TNA Reports on priority Technologies Policy Objective Low Carbon Emission through; 7.5.2 Mitigation and REDD+ Low Carbon Emission through; 7.5.2 Mitigation and REDD+ 7.4 Climate change adaptation and disaster risk reduction 7.3 Knowledge and information; 7.3.7 Risk assessment Funding Source EU Start Date Duration Officer (s) 3 years 2020 Director, Project Coordinator Current Resource Allocation Sufficient IBRD ( international bank of reconstruction and development )/World Bank 2015 7 years Sufficient Director, Finance and Procurement Officers GEF 2021 6 years GEF 2018 3 years Director, Project Coordinator Project Coordinator Funding OK, no dedicated HR recruited as yet Project Complete ANNEX B: CLIMATE CHANGE PROJECTS 21 : C X E N N A S N A L P K R O W F F A T S 1 2 0 2 22 DoCC BUSINESS PLAN 2021 Strengthen relationships with key stakeholdes to allow for mainstreaming of CC into Participate in Climate Change & DRM workshops, conference at National, Regional & International Level Training,
 Meeting,Workshop or Conference Reports 400,000 Q1 - Q4 Mitigation Officer Output Indicator Budget VT Time frame Responsible 5,000 Q1 - Q4 Mitigation Officer/ CC Mitigation Key Stakeholders WORKPLAN: SENIOR MITIGATION OFFICER Activities 1.1 1.1.1 1.1.2 1.1.3 1.1.4 1.1.5 Collect and make available mitigation information’s & studies from key stakeholders # of Material collected and published on DOCCWebsite/NAB Portal Ease close working collaborations on Climate Change Mitigation with Key Stakeholders through MOU's -
 Department of Livestock # of MOU's Developed and Signed Assist with the Advisories and Input to the Curriculum Materials - stocktake on cc syllabus / review & identify gaps Document Sectoral Mitigation Stakeholders and Archived Assits and support with development of climate change mitigation awareness materials # of Mitigation Materials developed 13,000 Apr Admin Jun 50,000 Q1 - Q4 13,000 Mar 1.1.5a Develop Brochure on Updated NDC Brochure Developed & Uploaded on DOCC website 1.1.5b Develop Brochure on the Usefulness & benefits of Integrated MRV tool Draft Copy & # of Brochures Printed 13,000 Mar 1.1.6 1.1.7 1.1.8 Assist and Support key CC mitigation Stakeholders on Project development Monthly reports on the support Facilitate and/or find opportunities for training on CC Mitigation/REDD+/ Carbon Credit issues to the Key Mitigation Stakeholders # training facilitated & Delivered & Training Report DOCC/ Projects Q1 - Q4 250,000 Jan - Feb Mapping out, update and Archive sectoral Climate Change Mitigation Stakeholders Mitigation Stakeholders lists Mapped out and updated Admin Feb 1.2 Awareness 1.2.1 Radio program on Climate Change Mitigation & NDC implementations & updates Radio Script developed & Redorded 150,000 May 1.2.2 1.2.3 1.2.4 liaise with key Stakeholders to Raise Awareness on Communities/Public Institutions (Schools) and Provincial Level Awareness report produced 177,000 Jul Climate Change Mitigation & Adaptation awareness to the Vulerable, Remote &
 Isolated Communities of Vanuatu - Shepherds islands (Shepherds Mini Agriculture Festival (SMAS)) Awareness report produced NPP May - Jul Facilitate Training for Small island with an engagement of Stakeholders for possible Adaptation and Mitigation Options for the Community - Aniwa & Futuna # of training Facilitated Reports NPP Apr Mitigation Officer/ CC Mitigation Key Stakeholders Mitigation Officer/ CC Mitigation Key Stakeholders Mitigation Officer/ CC Mitigation Key Stakeholders Mitigation Officer/ CC
 Mitigation Key Stakeholders Mitigation Officer/Project staffs & Key stakeholders Mitigation Officer/ CC Mitigation Key Stakeholders Mitigation Officer/ CC Mitigation Key Stakeholders Mitigation Officer (Lead)/ COM's Officer/Key Stakeholders Mitigation Officer (Lead)/ COM's Officer/Key Stakeholders Mitigation Officer (Lead)/ COM's Officer/Key Stakeholders Mitigation Officer (Lead)/ COM's Officer/Key Stakeholders ANNEX C: 2021 STAFF WORK PLANS 2021 23 WORKPLAN: SENIOR MITIGATION OFFICER 1.2.5 Training on GHG Inventory analysis for each sectors - Waste, AFOLU & IPPU Training Report Produced for; Waste, Afolu & IPPU Project Apr, Jul, Sep 1.3 DOCC supports and Facilitates the implementation of the programs 1.3.1 Convene Mitigation TWG TWG Meeting Minutes 150,000 Feb, May, Aug, Nov 1.3.2 Assist NAB on Climate Change Mitigations Intiatives at the National, Regional & International level Assistance reported in the Monthly/Quarterly & Annual Report DOCC/NAB/ Stakeholders Q1 - Q4 1.3.2 Assist NAB on Project Screening # Project screened Admin Q1 - Q4 1.4 1.4.1 1.4.2 Low Carbon Development, and Project Supports Collaborate and support Department of Energy (DOE) on Iimplementations and achievement of NERM/NDC targets and goals Annual Progress Reports on NERM Targets (Implementation progress) Development Partner/ Donor/CSO Q1 - Q4 identify opportunities to associate with line ministries and stakeholders to develop approaches to
 implement and achieve NDC targets (Energy Sector) NDC (Energy)target achievement opportunities identified and appropriate plans developed 50,000 Q1 - Q4 1.4.3 assists and support the development of Nationally Determined Contribution Roadmap (NDC-IR) NDC-IR draft report produced 1.4.4 Assist/support the implementation of PACRES - tree planting Report on the progress of Implementations 1.4.5 Assists and Support the impementation of the Biogas systems installation at Rural Eduational Institution in Vanuatu Report
 produced on the Progress 1.5 Climate Change Mitigation and REDD+ 1.5.1 Lead and support the Low Emission Development Strategy Low Emission Development Strategy developed and Approved by CoM 1.5.2 support and Engage in the national REDD+ Readiness process through the National REDD+ Technical Committee Inputs provided for Nationa REDD+ Program Development Partner/ Donor/CSO Development Partner/ Donor/CSO Development Partner/ Donor/CSO Development Partner/ Donor/CSO (GGGI/AFD) Development Partner/ Donor/CSO 24 DoCC BUSINESS PLAN 2021 Q1 - Q4 Q1 - Q4 Q1 - Q4 Q1 - Q4 Jan - Apr Mitigation Officer (Lead)/ Development Partner/ Donors Mitigation Officer (Lead)/ COM's Officer/Key Stakeholders Mitigation Officer (Lead)/ COM's Officer/Key Stakeholders Mitigation Officer (Lead)/ COM's Officer/Key Stakeholders Mitigation Officer (Lead)/ COM's Officer/Key Stakeholders Mitigation Officer (Lead)/ Development Partner/ Donors Mitigation Officer (Lead)/ Development Partner/ Donors Mitigation Officer & all mitigation stakeholders Mitigation officer & Project team Mitigation officer & Project team Mitigation Officer (Lead)/ Development Partner/ Donors WORKPLAN: SENIOR MITIGATION OFFICER 1.6 UNFCCC Support and Engagement 1.6.1 drafting country statements related to mitigation & Climate Change Draft Statements Accessed on Share-drive Admin Q1 - Q4 1.6.2 Lead and Coordinate the drafting of mitigation country positions Draft Country positions documented Admin Q1 - Q4 1.6.3 Assists & NAB
 on UNFCCC requests Monthly report Admin Q1 - Q4 Mitigation Officer (Lead)/ Development Partner/ Donors Mitigation Officer (Lead)/ Development Partner/ Donors Mitigation Officer (Lead)/ Development Partner/ Donors ANNEX C: 2021 STAFF WORK PLANS 2021 25 WORKPLAN: SENIOR FINANCE OFFICER Activities 1.1 Financial Reports Output Indicator Budget VT Time frame Responsible 1.1.1 1.1.2 1.1.3 Provide Monthly budget and expenditure Reports to M & E and Director Department Report (atleast 10) Support Project Finance
 Officer to deliver monthly reports to Director and Project Manager.
Project Finiacial Report - Number of Financial Report Provide human resource Report to human resource manager on Contracts, annual leave,Departmental Training.

Human Resource Report (number of reports produced) Q1 - Q4 Q1 - Q4 So Finance Officer & Finance Admin Officer Project FInance Officer & SO Finance Officer Q1 - Q4 Admin officer, Director, HR 1.1.4 Provide Financial Support refering to each BP.
Number of reports Q1 - Q4 1.2 Budget and NPP Entries for 2022 (Cooperate plan Pillar 1 - Soc 6.1.2 1.2.1 Consult with Technical and senior staffs on 2022 Activites Budget Entered into VBMS Jun - Jul 1.2.2 Review of 2021 Workplans, SP and CP.

Budget Entered into VBMS May - Jun 1.2.3 Budget Trainings Budget Entered into VBMS 1.2.4 Finilization of Budget and entered into VBMS Budget Entered into VBMS 1.2.5 Assist and Support Senior Officers in developing New Policy Proposal for the Department.
Number of NPPs submitted and Budget Narratives 1.2.6 Budget narratives 1.3 Supervise Finance & Adminsitration Officer Number of NPPs submitted and Budget Narratives Jul Jul Jul Jul 1.3.1 Monitor Monthly report against Workplan Monthly Reports Q1 - Q4 1.3.2 Provide Appraisal for Finance & Admin Officer Apprasials Jan, Jun, Dec Senior Finance Officer & Finance Admin officer SO Finance officer and All staff to contribute SO Finance officer and All staff to contribute SO Finance officer and All staff to contribute SO Finance officer and All staff to contribute So Finance Officer & Finance Admin Officer So Finance Officer & Finance Admin Officer 1.4 Mechanism for Climate Change Fund allocation in Budgets 1.4.1 Identify and stock take on CF activities funding through exsisting Mechanism 1.5 Establish National Climate Change Fund 1.5.1 scope exercise with stake holders and explore setup of NGEF 50,000 Mar, Jun, Sep DoCC FInance & Other stake holders Reports on establishment of CC Fund 100,000 Apr - Sep DoCC FInance, Comms & Other stake holders 26 DoCC BUSINESS PLAN 2021 WORKPLAN: SENIOR FINANCE OFFICER 1.6 Identify and develop a framework for private sector investment in climate change projects 1.6.1 identify and support the private sector investment framework Report on progress of investment framework 20,000 Oct - Dec DoCC FInance & Other stake holders 1.7 Collaborate with relevant stakeholders to explore options for a climate change insurance or risk sharing scheme 1.7.1 1.8 scoping execise to identify the options
 of climate change insurance or risk scheme Number of reports on scoping exercise 50,000 Aug - Dec DoCC FInance & Other stake holders Implement measurable improvments in climate change budgeting, financial statements, reoporting, audit aprocess, procuremnet practices, project management and transparancy policies 1.8.1 Support NAB to implement the NIE for GCF Number of reports Q1 - Q4 1.8.2 Support NAB with Climate Finance review and Climate Finance roadmap framework.
Number of reports 50,000 Q3 - Q4 1.9 Meet UNFCCC obligations 1.9.1 Support NAB in UNFCCC Submissions 1.9.2 Support CFWG workplan for 2021 1.9.3 Attending CF thematic meetings (National, Regional, international) Number of reports, Meeting minutes Number of reports, Meeting minutes Number of reports, Meeting minutes Q1 - Q4 Q1 - Q4 40,000 Q1 - Q4 DoCC FInance & Other stake holders DoCC FInance & Other stake holders DoCC FInance & Other stake holders ANNEX C: 2021 STAFF WORK PLANS 2021 27 WORKPLAN: SENIOR MONITORING & EVALUATION OFFICER Activities 1 Vulnerability and Impact Assessment Output Indicator Budget VT Time frame Responsible Assist with the development of proposals Adress Site-Specific Climate Vulnerabilities Projects Gather information on CCA for the development of NAPA same as 1.1 M&E/Adaptation Officer & COMs Adptation Officer, M&E & COMs Develop schedule/rooster on tools for national training Assist with the developments of NPPs for CCA Facilitate vulnerability workshops/consultations at provincial and municipal levels same as 1.1 same as 1.1 same as 1.1 Assist with the development of the vulnerability assessment reports same as 1.1 DoCC Budget 1.1 1.2 1.3 1.4 1.5 1.6 2 2.1 2.2 2.3 3 3.1 Integrate Climate Change Governance and Implementation Strenghten Coordination Mechanism to MEL and develop Monitoring and Evaluation frameworks integrating CC governance Develop innovative partnerships with relevant stakeholders Supports NABs on project Screening Community Based Adaptation Ensure community
 engagement/consultation activities are conducted through partnerships and outreach approach Relevant Policies, Initiatives and Programmes must include an intergrated Climate Change Adaptation Approach same as 2.1 same as 2.1 a) Adaptation actions in communities addresses real, current and priority vulnerabilities; b) Adaptation actions are owned and driven by the communities c) Rights and needs of individuals are respected and recognised at community level 3.2 Ensure adaptation plans and action framework are developed within sectors and provinces same as 3.1 3.3 Ensure inclusion approaches are established through reporting same as 3.1 28 DoCC BUSINESS PLAN 2021 Mitigation Officer (Lead)/ COM’s Officer/Key Stakeholders Mitigation Officer (Lead)/ COM’s Officer/Key Stakeholders Mitigation Officer (Lead)/ COM’s Officer/Key Stakeholders WORKPLAN: SENIOR MONITORING & EVALUATION OFFICER Mitigation Officer (Lead)/ Development Partner/ Donors Mitigation Officer (Lead)/ Development Partner/ Donors Mitigation Officer (Lead)/ Development Partner/ Donors 4 4.1 Loss & Damage incurred as a result of Climate Change Collaborate with relevant line ministries and sectors to ensure L&D assessments are linked/incoporated into vulnerability assessment processes Take action around Loss and Damage 4.2 Assist in the development of L&D implementation framework same as 4.1 Ecosystem Based Approches Collaborate with relevant line ministries to identify sound-land planning approches and to
 develop ecosystem related development policy documents.
Support ecosystem based adaptation approches Low Carbon Development Assist with the annual progress report on NERM targets (implementation progress) Support implementation of the Vanuatu National Energy Road Map (NERM) and energy considerations for CCA and mitigation Assist with the creation of list of technology for achieving NDC targets same as 6.1 M&E Approach to developed into MRV Tool same as 6.1 CCM and REDD+ Prepare IEC materials, publications and access to communications on the acheivements of mitigation activities Support implementation of the outreach, awareness and communication sector strategies on CCM and REDD+ activities Assist in the development of the LC Development Strategy by providing relevant Monitoring and information reports on MRV Tool same as 7.1 Assist with field surevey assesssments same as 7.1 Governance activities 5 5.1 6 6.1 6.2 6.3 7 7.1 7.2 7.3 8 8.1 8.2 8.3 8.4 Coordinate and develop reports for strategic and annual work plans 300,000 M&E/Adaptation Officer M&E tracking activities to strengthening SP action plan deliverables Assist to develop action plan ofr institutional collaborations nationally 250,000 Support in scoping activities towards the establishent of financial echaniss Senior Finance Officer ANNEX C: 2021 STAFF WORK PLANS 2021 29 WORKPLAN: SENIOR MONITORING & EVALUATION OFFICER 9 9.1 9.2 9.3 9.4 9.5 10 Operations Priorties Coordinate and compilation of Business Plans Standardize M&E templates SMR develop Coordinate with the development of ADR Compilation of monthly
 report into quarterly reports Monitoirng and Evaluation activities carried out 10.1 Asist with the development of IEC mateirals Collabration, Communitication and Reportings same as 9.1 same as 9.1 same as 9.1 same as 9.1 # of IECs and awareness programs same as 10.1 same as 10.1 same as 10.1 45,000 500,000 500,000 300,000 300,000 300,000 200,000 Lead in keeping the DOCC website up to date Assist in keeping the NAB Portal website up to date Assist NAB with IEC endorsement process Update and assist DOCC FB page
 with relevant DOCC information same as 10.1 Assist with Desimmination of IEC materials Develop and Implement the M&E Framework same as 10.1 same as 10.1 Assist NAB/MOCC with implementation of national IKM framework same as 10.1 10.2 10.3 10.4 10.5 10.6 10.7 10.8 10.9 Assist and provide information to develop newsletters and press releases & other DOCC reports/plans same as 10.1 200,000 Comms Officer CCA Officer Mi&E Officer & COMs Comms Officer & M&E Comms Officer COMs 11 Information management 11.1 Liaise with sectors to mainstream CC activities # of outreach and partnership activities carried out 100,000 11.2 11.3 11.4 11.5 11.6 11.7 Assist with the development of MOU with sectors Develop plan and implement the NPP/symposium activities Prepare and support outreach and awareness programs to maintain CC and DRM messaging same as 11.1 same as 11.1 same as 11.1 Promote partnership and outreach and communication related policy and programs same as 11.1 Develop and implement outreach programs plan same as 11.1 Coordinate and assist with the development of data sharing Hub same as 11.1 200,000 50,000 100,000 50,000 30 DoCC BUSINESS PLAN 2021 WORKPLAN: SENIOR MONITORING & EVALUATION OFFICER 100,000 Jul - Sep 200,000 Jul - Sep 50,000 Jul - Sep 100,000 Jul - Sep 50,000 Jul - Sep ANNEX C: 2021 STAFF WORK PLANS 2021 31 12 12.1 Develop Evluation Reports on outreach activities 12.2 12.3 12.4 12.5 Supports on NPP development # community adaptation plans and actions plans sectorial/
 provincial/ vulnerable groups supports the development of provinvcial plans, priorities vulnerabilities same as 12.1 Organise workshops and training and develop reports same as 12.1 # of islands and locations visited/reached for outreach activities same as 12.1 same as 12.1 WORKPLAN: SENIOR SCIENTIFIC CLIMATE CHANGE ADAPTATION 1.1 1.2 1.3 1.4 1.5 1.6 1.7 2 2.1 2.2 2.3 2.4 Activities 1 Vulnerability and Impact Assessment Output Indicator Budget VT Time frame Responsible Include and carry out vulnerability
 assesments, climate risk profiling and mapping as part of all CCA setors action.
# of vulnerability, climate risk profiling and mapping of CCA sector Action Carry out participatory vulnerability assesments at provincial and commuity levels at least 2 provinces & 8 Communities Carry out assesments on potential and actual loss and damage across Vanuatu linked with vulnerability assesment process Loss and damage assessments completed Develop a loss and damage implementation framework, including risk sharing, insurance and compensation approaches at replacement value.
Procure/Develop climate focused systems and climate service products for vulnerability and impact assesments tailored to user/stakeholder needs a) Loss and damage implementation framework (methodology) developed; b) L&D assessment models developed for projections and scenario analysis 2 Types of climate focused system & service product Assist with the Adaptation Implementation Framework (TNA- cost benefit analysis & measures, CCDRR IP:validation of actions-inputs to proposed Plan & Report Jan - Apr CCAO, CCMO, COMMSO, Stakeholders Jan - Apr Jan - Apr Jan - Apr Q1 - Q4 Q1 - Q2 CCA,DLA & Projects & NAB sec CCAO, Procurement O, Finance O CCAO, CCMO, Consultant, NAB Sec NPP proposal Jun - Jul CCAO, COMMSO & M&EO Develop New Project Proposals (NPPs) on Vulnerability and impact assesment in 2021 to effect on 2022 Integrate climate change governance & implementation Strenghten Coordination Mechanism to communicate and develop frameworks integrating CC governance (TWG ToR) Develop innovative partnerships with relevant partnerships with relevant stakeholders (Government, private, civil society,private etc) to integrate climate change approaches and actions.
MoU TWG ToR, TWG establishment + 1 meeting/ quarter Report of Partnerships + # MoU Ongoing Mainstreaming of CCDRM into legislations and policies to be reviewed or designed.
# of legislation or policies reviewed or designed Assist with the Advisories and Input to the Curriculum materials-Conduct stocktake, review and identify gaps Stocktake data and analysis report 2.5 Assist with the review of CCDRR Policy Updated CCDRR policy developed and approved by CoM 32 DoCC BUSINESS PLAN 2021 Mar, Jun, Sep, Dec CCAO, NAB Sec & CCA Stakeholders Q1 - Q4 CCAO & CCMO, Comms, stakeholder & Director Q1 - Q4 CCAO & other Staffs Q1 - Q4 CCAO, CCM, M&E Q1 - Q4 CCAO, CCMO, & Consultant WORKPLAN: SENIOR SCIENTIFIC CLIMATE CHANGE ADAPTATION 2.6 3 3.1 Collaborate with relevant agencies to develop practical strategies to adress gender and social inclusion issues within the Climate Change Context (IOM PRDD Project), UN Women Climate proofing guidelines developed for major infrastructure (development) projects Community Based Adaptation Ensure that any CCDRR or risk proof plans existed in the communities are captured by projects for implementation Q1 - Q4 CCAO, NAB Sec, DWA Q1 - Q4 CCAO, M&E, DLA & Director ANNEX C: 2021 STAFF WORK PLANS 2021 33 WORKPLAN: SENIOR SCIENTIFIC CLIMATE CHANGE ADAPTATION 4 4.1 4.2 5 5.1 6 6.1 Planning and Preparedness to Climate related Disasters Collaborate with NDMO, National Recovery Committee (NRC) and relevant stakeholders to adress preparedness and recovery to climate change impacts into national, sectoral, provincial, municipal and community level plans Support relevant stakeholders to develop guidelines and trainings to ensure appropriate standards and consistency when intergrating climate change into subnational planning and budgeting processes.
Ecosystem based approaches Assist Ecosystem based project:PACRES, TNA, Live & Learn vanutu, VCAP 2, PRDD, VCCRP… International obligations & provide assistance to NAB Carry out periodic compilation and submission of UNFCCC reporting requirement on Adaptation and L&D 6.2 Attending thematic Virtual Workshop & Meetings 6.3 Assist & Support NAB on UNFCCC Requests Climate change response recovery integrated into development plans at all levels Guidelines on appropriate standards for climate change integration into planning and budgeting developed.
Ecosystem based development approaches identified and policy documents developed Workshop & meetings outcome report Monthly Report, UNFCCC Meeting minutes National Adaptation Plans (NAPs) developed Q1 - Q4 CCAO & NDMO Q1 - Q4 CCAO, NDMO & DLA Q1 - Q4 Q1 - Q4 CCAO & UNFCCC taskforce & COP delegation Q1 - Q4 CCAO Q1 - Q4 CCAO Q1 - Q4 CCAO, NAB sec, CommsO 6.4 7 7.1 7.2 7.3 7.4 7.5 Initiate and develop National Adaptation Plans (NAPs) as per the UNFCCC and as outlined in the CCDRR policy Communication & Awareness Development of IEC materials for workshops # of IEC Materials & Type Supporting work placement, Cadetship,Internship,awareness programs, TVET Courses and mentoring programs # of Cadet, internship supervise Q1 - Q4 Q1 - Q4 CCAO & CommsO NPP: Outreach Symposium Activities:-Climate Change Mitigation & Adaptation awareness to the Vulerable, Remote & Isolated Communities of Vanuatu - Shepherds islands (Shepherds Mini Agriculture Festival (SMAS)).
NPP: Outreach Symposium Activities:-Facilitate Training for Small island with an engagement of Stakeholders for possible Adaptation and Mitigation Options for the Community - Aniwa & Futuna.

National & World Adaptation events engagement (World Water day, Agri Tourism week, kava & Coconut Forum, CC day etc).
Awareness Report May - Jul CCAO & CCMO Awareness Report Apr - May CCAO & CCMO Monthly Report & BTOR Feb - Dec CCAO & CCMO 34 DoCC BUSINESS PLAN 2021 Activities 1 Oversee the development, adjustment and implementation of procurement plans.

Tendering/Procurement from selection of firms local and international for public, restricted and informal tenders.
Supervise transparent procurement processes complying with national and international guidelines (solicitation bases, evaluation reports to progress contracting) To obtain quotes for parts, goods and equipment locally and overseas in accordance with the financial requirements of the PFEM Act, Government contracts and Tenders Act.

To purchase parts/goods locally and overseas on accordance with the financial requirements of the PFEM Act, Government Contracts and Tenders Act.
Output Indicator Procurement Plan submitted to and approved by with reports to Director.
Tender processes undertaken in compliance with CTB legislation and donor requirements with reports to Director Procurement processs undertaken in compliance with legislation and donor requirements with reports to Director Copies of quotation is attached to Assessment Forms, submitted signing by Director Monthly Report to Director WORKPLAN: SENIOR PROCUREMENT OFFICER Budget VT Time frame No funding required Q1 Responsible Procurement Officer DOCC Q1 – Q4 Procurement Officer No funding required Q 1 – Q 4 Procurement Officer DOCC Q1 – Q4 Procurement Officer No funding required Q 1 – Q4 Procurement Officer DOCC Quarterly Procurement Officer Manage timely and efficient delivery of goods to be procured and of services, overseeing delivery of goods and services to project sites or implementing agencies.
Goods and services delivered with reports to SO Finance and Director Development of Contract and report produce on contracts a) Number of contracts developed; b) Annual report produced On-going Quarterly ANNEX C: 2021 STAFF WORK PLANS 2021 35 WORKPLAN: FINANCE ADMINISTRATION Activities 1 payment process Output Indicator Budget VT Time frame Responsible 1.1 get aproval from supervisor & Director before commit LPO Q1 - Q4 finance Admin Officer 2 Fillings 2.1 File accodring to LPO # 2.2 file according to dates 3 monthly warrant LPO File Letters File Q1 - Q4 finance Admin Officer Q1 - Q4 finance Admin Officer 3.1 provide report on update budget update weekly fund avilable Q1 - Q4 finance Admin Officer 4 Secretarial Duties 4.1 staff meeting minutes must be taken staffs meeting minutes 4.2 Update DOCC staffs forthnight payslip payslip sent out via email (2 weeks) 4.3 4.4 4.5 4.6 4.7 4.8 email update of cleaning the office update Excel (leaves ) update stationaries office cleaning staffs leaves stationaries attent to every customers entering the ofice customer service Assist director submiting appraisal for each staff to PSC staff appraisal assit director in adimin side and finance side periodic review of departmental structure staffing and functioning Q1 - Q4 Q1 - Q4 Q1 - Q4 Q1 - Q4 Q1 - Q4 Q1 - Q4 Q1 - Q4 Q1 - Q4 36 DoCC BUSINESS PLAN 2021 WORKPLAN: FINANCE ADMINISTRATION l h s a p s n U n o o r e Z y m e r e J y b o t o h P 5 Requesting Funds 5.1 funding approval/supervisor & director payment Q1 - Q4
 finance Admin Officer 6 Asset 6.1 update and Records of every Assets /monthly report asset listing Q1 - Q4 finance Admin Officer 7 Finance/Admins assistance to DOCC strategic plan 7.1 Prepare LPO # of LPO done/Monthly report Admin & DOCC Activity Budget Q1 - Q4 Finance/Admin & All Staff 7.2 Prepare Imprest # of imprest done & reported on Monthly report sama as 7.1 Q1 - Q4 7.3 Prepare DSA # of DSA developed sama as 7.1 Q1 - Q4 Logistic done & reported on Monthly report sama as 7.1 Q1 - Q4 Finance/Admin & All
 Staff Finance/Admin & All Staff Finance/Admin & All Staff 7.4 8 8.1 Logistics Arrangement for DOCC priority activities throughout the year A DOCC Cash Box Purchased and Installed DOCC cash box for the savings of DOCC finances on hand Cash Box Purchased & Installed Apr finance Admin Officer 8.2 a laptop purchased for admin/finance use laptop purchased ANNEX C: 2021 STAFF WORK PLANS 2021 37 WORKPLAN: SENIOR COMMUNICATION OUTREACH AND PARTNERSHIP Activities 1 Vulnerability and Impact Assessment Output Indicator Budget VT Time frame Responsible Assist with the development of proposals Adress Site-Specific Climate Vulnerabilities Projects Gather information on CCA for the development of NAPA same as 1.1 CCAO, CCMO, COMMSO, Stakeholders Adptation Officer, M&E & COMs 1.1 1.2 1.3 1.4 1.5 1.6 2 2.1 Develop schedule/rooster on tools for national training Assist with the developments of NPPs for CCA Facilitate vulnerability workshops/consultations at provincial and municipal levels same as 1.1 same as 1.1 same as 1.1 Assist with the development of the vulnerability assessment reports same as 1.1 DoCC Budget Integrate Climate Change Governance and Implementation Strenghten Coordination Mechanism to communicate and develop frameworks integrating CC governance Relevant Policies, Initiatives and Programmes must include an intergrated Climate Change Adaptation Approach 2.2 Develop innovative partnerships with relevant stakeholders same as 2.1 3 3.1 Community Based Adaptation
 Ensure community engagement/consultation activities are conducted a) Adaptation actions in communities addresses real, current and priority vulnerabilities; b) Adaptation actions are owned and driven by the communities c) Rights and needs of individuals are respected and recognised at community level 3.2 Ensure adaptation plans and action framework are developed within sectors and provinces same as 3.1 38 DoCC BUSINESS PLAN 2021 Mitigation Officer (Lead)/ COM’s Officer/Key Stakeholders Mitigation Officer
 (Lead)/ COM’s Officer/Key Stakeholders Mitigation Officer (Lead)/ COM’s Officer/Key Stakeholders Mitigation Officer (Lead)/ COM’s Officer/Key Stakeholders WORKPLAN: SENIOR COMMUNICATION OUTREACH AND PARTNERSHIP 3.3 Ensure inclusion approaches are established same as 3.1 4 4.1 Loss & Damage incurred as a result of Climate Change Collaborate with relevant line ministries and sectors to ensure L&D assessments are linked/incoporated into vulnerability assessment processes Take action around Loss and Damage Mitigation Officer (Lead)/ COM’s Officer/Key Stakeholders Mitigation Officer (Lead)/ Development Partner/ Donors ANNEX C: 2021 STAFF WORK PLANS 2021 39 WORKPLAN: SENIOR COMMUNICATION OUTREACH AND PARTNERSHIP Mitigation Officer (Lead)/ Development Partner/ Donors Mitigation Officer (Lead)/ Development Partner/ Donors 4.2 Assist in the development of L&D implementation framework same as 4.1 Ecosystem Based Approches Collaborate with relevant line ministries to identify sound-land planning approches and to develop ecosystem related development policy documents.
Support ecosystem based adaptation approches Low Carbon Development Assist with the annual progress report on NERM targets (implementation progress) Support implementation of the Vanuatu National Energy Road Map (NERM) and energy considerations for CCA and mitigation Assist with the creation of list of technology for achieving NDC targets same as 6.1 CCM and REDD+ Prepare IEC materials, publications and access to communications on the acheivements of mitigation activities Support implementation of the outreach, awareness and communication sector strategies on CCM and REDD+ activities Assist in the development of the LC Development Strategy by providing relevant communication and information same as 7.1 Assist with field surevey assesssments same as 7.1 Governance activities 5 5.1 6 6.1 6.2 7 7.1 7.2 7.3 8 8.1 8.2 8.3 9 9.1 9.2 9.3 9.4 Coordinate and develop reports for strategic and annual work plans 300,000 M&E/Adaptation Officer Assist M&E activities to strengthening SP action plan Develop action plan ofr institutional collaborations nationally Communications activities Develop IEC mateirals Lead in keeping the DOCC website up to date Assist in keeping the NAB Portal website up to date Assist NAB with IEC endorsement process 250,000 300,000 300,000 300,000 200,000 CCA Officer Mitigation Officer Comms Officer Comms Officer 40 DoCC BUSINESS PLAN 2021 9.5 9.6 9.7 9.8 9.9 Update DOCC FB page with relevant DOCC information Organise and host radio programs/panels/talkback shows Desimmination of IEC materials
 Implement the COPS strategy Assist NAB/MOCC with implementation of national IKM framework 9.10 Develop newsletters and press releases & other DOCC reports/plans 200,000 Comms Officer WORKPLAN: SENIOR COMMUNICATION OUTREACH AND PARTNERSHIP 10 10.1 10.2 10.3 10.4 10.5 Outreach & Partnerships activities Liaise with sectors to mainstream CC activities Develop MOU with sectors Develop plan and implement the NPP/symposium activities Prepare and support outreach and awareness programs to maintain CC and DRM messaging Promote partnership and outreach and communication related policy and programs 10.6 Develop and implement outreach programs plan 11 11.1 11.2 11.3 11.4 11.5 NPP Activities Development of documentary/video productions/develop scripts Implement School Climate quiz competion plans and activities Sports activities Organise music/sports competitions/field schools Organise workshops and training and develop reports 100,000 200,000 50,000 100,000 50,000 100,000 200,000 50,000 ANNEX C: 2021 STAFF WORK PLANS 2021 41 NOTES 42 DoCC BUSINESS PLAN 2021 Produced by The Department of Climate Change, Government of Vanuatu The Department of Climate Change Ministry of Climate Change and Natural Disasters Government of Vanuatu PMB VA0059 , Lini Highway, Nambatu Area, Port Vila Telephone: +678 22160 Email: docc@vanuatu.gov.vu Website: docc.gov.vu © Department of Climate Change (DoCC) 2021