Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698941682886.pdf (Uganda)
THE PARLIAMENTARY COMMISSION PROMOTIONAL/INTERNAL JOB ADVERT In line with the Parliamentary Service Staff Regulation (2001), Regulation 18, the Promotion Policy and the provisions of Public Service Standing Orders (A-a) 15 (i) and (A-g); applications are from Parliamentary Service Members of Staff to fill the published career advancement positions in the Parliamentary Service.
invited Please submit a cover letter (addressed to the Secretary, Parliamentary Commission) together with curriculum vitae (CV), copies of academic and or professional certificates to the Parliamentary Registry Room No 112, 1st Floor South wing; not later than Wednesday 15 November, 2016, 5:00pm.
You MUST with effect from 7th November, 2016 to the closing date, register your application on the E-form by visiting the Parliament website: www.parliament.go.ug, click on the “Internal Jobs” icon to view the Job Descriptions for the post(s) you are interested in; then fill in and submit your online application as directed.

Please take note of the published schedule for your ease of planning.

NOTE: These are promotional/internal posts; therefore staff on contract are Not eligible to apply.
Only persons with valid contracts of IPS are eligible to apply for positions in IPS.

Further clarifications should be sought from the Director, Human Resources.
Signed: For CLERK TO PARLIAMENT November, 2016 Page 1 of 39 PROMOTION/INTERNAL RECRUITMENT EXERCISE SCHEDULE: NOVEMBER 2016-JANUARY 2017 STAGE JOB ADVERT PUBLISHED SHORTLISTING & VALIDATION COMPILE/COLLATE SHORTLISTS DISPLAY OF SHORTLIST INTERVIEWS PREPARE REPORTS FOR APPROVALS AWAIT COMMISSION MEETING & DECISION LETTERS PREPARATIONS AND ACCEPTANCE/ADJUSTMENTS PERIODS ASSUMPTION OF DUTIES OPTIMISTIC TIME FRAME WORK DAYS START END 10 3 1 5 4 5 6 10 45 2-Nov 15-Nov 16-Nov 18-Nov 21-Nov 21-Nov 22-Nov 28-Nov 29-Nov 2-Dec 5-Dec 9-Dec 12-Dec 19-Dec 20-Dec 31-Dec 1-Jan Page 2 of 39 PROMOTIONAL/INTERNAL RECRUITMENT DECLARED POST – NOVEMBER 2016 1.
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POSITION Director, Office of Leader of the Opposition Director, Institute of Parliamentary Studies (IPS) Chief Accountant Chief Procurement Officer Assistant Director, Administration Assistant Director, Legislative Services Deputy Sergeant-At-Arms Principal Information Technology Officer Principal Administrative Assistant 9.

10.

Principal Clerk Assistant 11.

Principal Human Resource Officer 12.

Principal Librarian 13.

Principal Program Officer (IPS) 14.


Principal Research Officer (Science &Tech.)

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Senior Administrative Assistant 16.

Senior Legislative Counsel 17.

Senior Assistant Secretary 18.

Senior Asst.

Editor of Hansard 19.

Senior Clerk Assistant 20.

Senior Assistant Sergeant-At-Arms 21.

Senior Economist 22.

Senior Information Technology Officer 23.

Senior Web Officer 24.

Senior Human Resource Officer 25.

Senior Internal Auditor 26.

Senior Librarian 27.


Senior Monitoring &Evaluation Officer (IPS) 28.

Senior Procurement Officer 29.

Senior Accountant 30.

Senior Publications Officer 31.

Senior Research Officer 32.

Senior Technician 33.

Front Desk Officer 34.

Librarian (Records) 35.

Engineering Officer (Electrical) 36.

Senior Driver DEPARTMENT/OFFICE NO.
OFFICE OF THE LEADER OF THE OPPOSITION INSTITUTE OF PARLIAMENTARY STUDIES FINANCE FINANCE OFFICE OF THE SPEAKER LEGAL AND LEGISLATIVE SERVICES SERGEANT-AT-ARMS INFORMATION & COMMUNICATION TECHNOLOGY ADMINISTRATION & TRANSPORT LOGISTICS CLERKS HUMAN RESOURCE LIBRARY SERVICES INSTITUTE OF PARLIAMENTARY STUDIES RESEARCH SERVICES ADMINISTRATION & TRANSPORT LOGISTICS LEGAL AND LEGISLATIVE SERVICES ADMINISTRATION & TRANSPORT LOGISTICS OFFICIAL REPORT CLERKS SEARGEANT-AT-ARMS PARLIAMENTARY BUDGET OFFICE INFORMATION & COMMUNICATION TECHNOLOGY INFORMATION & COMMUNICATION TECHNOLOGY HUMAN RESOURCE INTERNAL AUDIT LIBRARY SERVICES INSTITUTE OF PARLIAMENTARY STUDIES FINANCE FINANCE OFFICIAL REPORT RESEARCH SERVICES OFFICIAL REPORT SERGEANT-AT-ARMS LIBRARY SERVICES SERGEANT-AT-ARMS ADMINISTRATION & TRANSPORT LOGISTICS Page 3 of 39 OFFICE JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : LEADER OF THE OPPOSITION : : : : : DIRECTOR, OFFICE OF LEADER OF THE OPPOSITION PC1SE 1 ONE) 35 YEARS AND ABOVE DEPUTY CLERK, CORPORATE AFFAIRS To provide technical guidance and leadership in the Office of the Leader of the Opposition Required Qualifications and working Experience  An Honours Bachelor’s Degree in, Arts, Social Sciences, Social Works and Administration, Public Administration, Development Studies or any other relevant discipline; from a recognized University/Institution  A Masters Degree in a relevant field from a recognized University/Institution.
 An Administrative Officers Law Course Certificate from the Law Development Centre  At least ten (10) years’ relevant working experience, of which: EITHER three (3) years are at Assistant Director level; OR six (6) years at Principal Officer level; in the Parliamentary Service or any other reputable institution Leadership, managerial and People management skills Skills and Abilities   Good mentoring, coaching and supervisory skills  Proven public financial management skills  Planning and organizational skills  Excellent verbal and written Communication  Good interpersonal skills  Problem solving and decision-making skills  Strong analytical skills  Demonstrated proficiency in computer applications Key Result Areas      To provide leadership in the Office of the Leader of the Opposition To plan for and manage the financial resources of the Office To prepare the annual departmental budget, procurement plan and workplan for the Office in line with established financial, procurement and accountability guidelines To validate prepared submissions for payment of allowances or bills of the Office To manage staff development in accordance with the staffing and HR policies and guidelines  To facilitate the LOP’s internal and external communications and manage the calendar  To ensure timely provision of relevant information to guide decisions and actions of the LOP  To coordinate the LOP’s itinerary in liaison with the CPA department  To manage the logistics of the transport fleet of the Office  To Supervise, mentor and coach staff in the Office  Any other duties as may be assigned from time to time Page 4 of 39 OFFICE : INSTITUTE OF PARLIAMENTARY STUDIES (IPS) JOB TITLE : DIRECTOR, INSTITUTE OF PARLIAMENTARY STUDIES SALARY SCALE : PC1SE NO.
OF VACANCIES : ONE (1) AGE LIMIT : 35 YEARS AND ABOVE TERMS OF EMPLOYMENT : PERMANENT AND PENSIONABLE REPORTS TO : DEPUTY CLERK, CORPORATE AFFAIRS PURPOSE OF THE JOB To coordinate the development, delivery and reporting on capacity development programmes for Members of Parliament and other stakeholders Required Qualifications and working Experience  An Honours Bachelors degree in: Arts, Social Sciences, Economics, Development Planning/Studies, Project/Resource Management or Administration studies, or related field  A Masters Degree in a relevant field from a recognized University/Institution.
 At least ten (10) years’ relevant working experience, of which: EITHER three (3) years are at Assistant Director level; OR six (6) years at Principal Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities Leadership, managerial and people management skills   Problem solving, decision-making and analytical skills  Demonstrated knowledge in project/programme development and management  Effective planning, monitoring and evaluation competence   Knowledge in financial, public expenditure and accountability management  Good negotiation and resource mobilisation skills  Knowledge of parliamentary procedures and practices.
Strategic planning and designing capacity building initiatives Key Result Areas           To provide leadership in the Institute To formulate capacity building strategies that enhance the institutional capacity of Parliament To analyse capacity building work plans from user units in Parliament for presentation to the IPS Steering Committee for approval To conduct regular capacity needs assessments to identify training needs for IPS clientele To coordinate the development of training modules for the target clientele To draft proposals for resource mobilization for presentation to the IPS Steering Committee To facilitate the periodic monitoring and evaluation of on-going training interventions and other capacity building programmes in Parliament To create, collate, institutionalize and manage a forum and expert base for exchange information and peer reviews from incoming and outgoing delegations (MPs and Staff) To be the Secretary to the IPS Steering Committee To perform any other related duties that may be assigned from time to time Page 5 of 39 OFFICE JOB TITLE SALARY NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : OFFICE OF THE SPEAKER ASSISTANT DIRECTOR, ADMINISTRATION PC1E ONE (1) 30 YEARS AND ABOVE PRINCIPAL PRIVATE SECRETARY (PPS) To provide technical administrative support services to the Office of the Speaker Required Qualifications and working Experience  An Honours Bachelor’s Degree Administration; Public Administration; Development Studies University/Institution in, Arts; Social Sciences; Social Work and Social recognized from a  Masters Degree in a relevant field from a recognized University/Institution  Certificate in Administrative Law from the LDC  At least nine (9) years’ relevant working experience, of which: EITHER three (3) years are at Principal Officer level; OR six (6) years at Senior Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities Leadership and managerial skills   Proven technical abilities in the relevant field  Planning and organizational skills  Excellent communication and interpersonal skills  Problem solving and decision-making skills  Ability to build and maintain effective teams  Ability to coach and develop subordinates Key Result Areas        To provide technical administrative support services to the Office To schedule meetings and program activities of the Office in consultation with the PPS To provide supervisory management on the Speaker’s fleet in collaboration with the Department of Administration and Transport Logistics To ensure compilation of relevant and accurate information to facilitate the Speaker’s meetings and stakeholder engagements To coordinate the activities, schedules and or Calendar of the Speaker To plan staff development activities in the Office in consultation with the PPS To supervise the work performance of subordinate Staff in the Office of the Speaker Page 6 of 39 DEPARTMENT JOB TITLE SALARY SCALE VACANCIES AGE LIMIT REPORTS TO : : : : : : PURPOSE OF THE JOB: LEGAL AND LEGISLATIVE SERVICES ASSISTANT DIRECTOR - LEGISLATIVE SERVICES PC 1E 1 (ONE) 30 YEARS AND ABOVE DIRECTOR, LEGAL AND LEGISLATIVE SERVICES To provide Legislative support services to the Parliament of Uganda.
Required Qualification and work Experience  An Honours Bachelor’s Degree in Law from a recognized University/Institution, plus a PDG in Legal Practice from the Law Development Centre.

 A Master’s Degree in Law obtained from a recognized University/ Institution.

 He/she should be in possession of a certificate in Legislative drafting.
 At least nine (9) years’ legislative services working experience , of which: EITHER three (3) years are at Principal Officer level; OR six (6) years at Senior Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Knowledgeable in Parliamentary Practice and Procedures.

 Excellent interpersonal and communication skills  Possession of strong leadership and managerial skills.

 Ability to effectively train, guide and build capacity of subordinate officers.
  Excellent organizational and time management skills.

Should demonstrate problem solving and decision making skills.

Key responsibilities         To provide legislative services to the Parliamentary Commission.

To monitor the legislative process during Parliamentary debates.

To prepare assent copies passed by Parliament.

To participate and guide in drafting amendments to bills and Private Member’s Bills.
To carry out research in line with legislative drafting and other legal matters of importance to Parliament To participate in planning and budgeting for the department.

To develop capacity of and appraise subordinate staff To perform any other duties as may be assigned from time to time.
Page 7 of 39 DEPARTMENT : SERGEANT-AT-ARMS DEPARTMENT JOB TITLE : DEPUTY SERGEANT-AT-ARMS SALARY SCALE NO OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : PC1E ONE (1) 30 YEARS AND ABOVE SERGEANT-AT-ARMS To ensure ceremonial procedures are carried out with parliamentary decorum; and to coordinate maintenance, housekeeping, works and auxiliary services for the precincts of Parliament Required Qualifications and working Experience  An Honors Degree in Public Administration and Management, Social Studies, Business Administration and Management, Human Resource, Social Works and Administration from a recognized University  Masters Degree in a relevant field from a recognized University/Institution  Certificate in Administrative Law from the LDC  At least nine (9) years’ relevant working experience, of which: EITHER three (3) years are at Principal Officer level; OR six (6) years at Senior Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities Leadership and managerial skills   Proven technical abilities in the relevant field  Planning and organizational skills  Excellent communication and interpersonal skills  Problem solving and decision-making skills  Ability to build and maintain effective teams  Ability to coach and develop subordinates Key Result Areas      To perform duties of Sergeant-At-Arms To execute parliamentary ceremonial protocols To Perform Chamber duties To manage and coordinate requests for accommodation for Committees and meetings of the House.
To coordinate meetings/appointments for the general public and petitioners to access the House and public committee sittings To maintain the general cleanliness of the Parliamentary precincts   Prepare periodic departmental reports   Any other duties that may be assigned from time to time To supervise and appraise subordinate staff Page 8 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES JOB STATUS AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : : DEPARTMENT OF FINANCE CHIEF ACCOUNTANT PC1E 1 (ONE) PERMANENT AND PENSIONABLE 30 YEARS AND ABOVE DIRECTOR FINANCE To manage the accounts of the Parliamentary Commission in accordance with established government financial regulations Required Qualifications and working Experience  An Honours Bachelors Degree with an Accounting or Finance option  Full professional accounting qualification, such as CPA or ACCA  Masters Degree in a relevant field from a recognized University/Institution  At least nine (9) years’ accounting work experience, of which: EITHER three (3) years are at Principal Officer level; OR six (6) years at Senior Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Knowledge of laws, rules and regulations relating to Public Finance Management  Knowledge and experience in modern Public Finance Management best practices including the Integrated Financial Management System (IFMS)  Excellent Interpersonal and Communication skills  Ability to supervise and coach subordinate staff Key Result Areas To provide leadership to the Accounts Division   Provide technical support on accounting matters to the Parliamentary Commission  Ensure expenditure revenue and expenditure is in accordance with the Parliamentary Commission budget  Coordinate the preparation of the payroll for salary and monthly allowances for members of Parliament and staff  Coordinate the computation, payment and reporting of the pension for the mainstream public service pensioners  Ensure proper operation of the Parliamentary staff welfare fund  Ensure prompt payments to members of Parliament and staff of their salaries, emoluments, other claims, and to suppliers for goods and services  Ensure expenditure returns are prepared and submitted according to statutory timelines  Prepare responses to queries in management letters issued by the Auditor General  Prepare responses to queries contained in the report of the Auditor General to Parliament  Ensure queries on financial issues raised by members of Parliament, Staff, suppliers and other Stakeholders are adequately responded to.
Page 9 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES JOB STATUS AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : : DEPARTMENT OF FINANCE CHIEF PROCUREMENT OFFICER PC1E ONE (1) PERMANENT AND PENSIONABLE 30 YEARS AND ABOVE DIRECTOR FINANCE To manage the procurement system of the Parliamentary Commission in accordance with the Public Procurement and Disposal of Public Assets Act and Regulations Required Qualifications and working Experience  Honors Bachelor degree in Procurement or Business administration or Supplies/Logistics management or Commerce majoring in Procurement / from a recognized institution  Professional qualification from a recognized awarding institution such as Institute of Supplies Management, Certified Institute of Procurement and Supplies (CIPS), and Chartered Institute of Logistics and Transport (CILT) (UK)  Masters Degree in a relevant field from a recognized University/Institution  At least nine (9) years’ procurement working experience, of which: EITHER three (3) years are at Principal Officer level; OR six (6) years at Senior Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Knowledge of laws, rules and regulations relating to public procurement  Must be dynamic and able to work under pressure  Knowledge and experience in modern public finance and procurement management best practices including the Integrated Financial Management System (IFMS)  Excellent Interpersonal and Communication skills  Ability to supervise and coach subordinates Key Result Areas To provide leadership to the Procurement Division   Provide technical support on procurement matters to the Parliamentary commission  Ensure the Parliamentary Commission effectively plans all its procurement and disposal activities through a master procurement plan  Ensure all procurements and disposals are in accordance with the procurement plans  Ensure timely preparation and submission of procurement and disposal reports  Support the functioning of the Contracts Committee by providing appropriate advice on procurements  Prepare responses to queries contained in the reports by the Public Procurement and Disposal of Public assets Authority  Ensure issues raised by suppliers, members of parliament and staff, are adequately responded to Page 10 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : INFORMATION AND COMMUNICATION TECHNOLOGY PRINCIPAL INFORMATION TECHNOLOGY (IT) OFFICER PC2 ONE (1) 28 YEARS AND ABOVE ASSISTANT DIRECTOR, ICT To ensure design and implementation of User training programs and provision of User Support Services Required Qualifications and Working Experience  An Honours Bachelor’s Degree in Computer Science or Information Technology, or any other relevant degree from a recognized university/Institution ICT Certification and or Association Membership shall be an added advantage  A Postgraduate qualification in a relevant Discipline/field.
  At least six (6) years’ ICT relevant working experience, of which: EITHER three (3) years are at Senior Officer level; OR six (6) years at Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Proficient in use of MS OFFICE applications in a Windows environment.

 Knowledge and skills in use of various Operating Systems & Internet   Good Communication skills  Ability to design IT training programs Training and knowledge sharing skills.
Key Result Areas            To develop and maintain help desk standards, procedures and policies.

To manage user support services.

To analyze user requests and provide user support services To manage preventive maintenance of the ICT equipment To maintain ICT equipment register To design and conduct training of the users.

To provide technical specifications of systems to users.
To prepare system documentation such as user manuals for users To prepare periodic sectional reports To supervise and appraise subordinate staff To perform any other duties as may be assigned from time to time Page 11 of 39 DEPARTMENT : HUMAN RESOURCE JOB TITLE : PRINCIPAL HUMAN RESOURCE OFFICER NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB: : : : ONE (1) 28 YEARS AND ABOVE ASSISTANT DIRECTOR, HUMAN RESOURCE To provide human resource management services and offer advisory support in relation to all HRM and related functional areas Required Qualifications and working Experience  An Honours bachelors Degree in Human Resource Management, Organisational/Industrial Psychology, or Management/Administration, Social Sciences/Arts with Personnel/Human Resource Management as a subject/major  A Postgraduate qualification in relevant discipline  At least six (6) years’ HRM working experience, of which: EITHER three (3) years are at Senior Officer level; OR six (6) years at Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Demonstrable human resource management proficiency  Good written and verbal communication skills  Good organisation, coordination and time management proficiency  Good coaching and mentoring skills  Working knowledge of change and project Management  Good people management and Interpersonal skills  Problem Solving/Analysis Scope of Responsibilities               To provide recruiting and staffing support services; To review and implement Performance management systems; To implement Organization Development initiatives and interventions; To support HR audits to ensure employment and compliance to regulatory frameworks; To design and coordinate staff orientation, development and training programmes; To offer employee relations/assistance, coaching and counseling services to staff; To perform routine benefits administration, staff accreditations; and welfare incentives To coordinate employee safety, welfare, wellness and health programs and schemes To prepare staff retirement/exit notices and related documentation and benefits To develop employee handbooks and policy/procedures manuals regulations governing human resources functions To prepare Workplans and periodic sectional reports in line with department goals, objectives, budget and systems To conduct HR analytics and identify relevant metrics as informed by HRIS /HR data To recommend new approaches, procedures and HR best practices for the continuous improvement and efficiency of the department and Service To perform any other duties assigned from time to time in line with Page 12 of 39 DEPARTMENT : RESEARCH SERVICES JOB TITLE : PRINCIPAL RESEARCH OFFICER (SCIENCE & TECHNOLOGY) SALARY SCALE : PC2 NO.
OF VACANCIES : ONE (1) AGE LIMIT : 28 YEARS AND ABOVE REPORTS TO : ASSISTANT DIRECTOR PURPOSE OF THE JOB To initiate, coordinate, and manage research activities in the section PERSON SPECIFICATIONS Education and Qualifications:  An Honors’ Bachelor’s Degree in the areas of science and technology (including engineering, agriculture, environment, pure sciences, energy and minerals etc )  A Postgraduate qualification in relevant discipline  At least six (6) years’ research working experience, of which: EITHER three (3) years are at Senior Officer level; OR six (6) years at Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Research Methods  Analytical Skills  Data Analysis & Report Writing  Computer Applications like SPSS, Epinfo  Monitoring and evaluation  Policy and Bills Analysis  People Management Skills Key Result Areas    To ensure that issues are identified, analyzed , monitored and evaluated to facilitate the work of relevant committees of Parliament; To participate in the design and development of research systems, procedures and policies; To initiate, prioritize and coordinate research activities and ensure timely provision of well researched information;  To provide research support services to committees;  To plan and budget for activities of the section;  To assign work to staff;  To store ,retrieve and disseminate reports of the section;  To design and develop research proposals/concepts  To supervise and appraise staff in the section;  To prepare periodic and progress reports for the section;  Any other job related duties assigned from time to time.
Page 13 of 39 DEPARTMENT : ADMINISTRATION AND TRANSPORT LOGISTICS JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : PRINCIPAL ADMINISTRATIVE ASSISTANT PC2 THREE (3) 28 YEARS AND ABOVE DIRECTOR, ADMINSTRATION To provide administrative support and office management services Required Qualifications and working Experience  An Honours Bachelors degree in secretarial, office management or office administration disciplines OR  An Honours Bachelors degree in management/administration/Arts/social or development science with a qualification (certificates, diploma) in secretarial studies  Postgraduate qualification in relevant discipline  At least six (6) years’ secretarial/adminstrative working experience, of which: EITHER three (3) years are at Senior Officer level; OR six (6) years at Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Computer and office equipment/machinery operations proficiency  Good written and oral communication skills  Highly organized and good time management  Good interpersonal and people skills  Ability to prioritise work, plan and organize busy office  Ability to multi-task  Discretion and understanding of confidentiality issues Key Result Areas Provide secretarial and managerial services to include:-  Ensuring timely responses to inquiries and correspondences to and from the office.
 Drafting letters of routine nature.

 Managing records in accordance with established security and records management procedures.

 Requisitioning office stock and managing office imprest  Organising and coordinating office activities in liaison with other departments.

 Provide secretarial support to committees    Any other duties that may be assigned from time to time To manage the supervisor’s diary To supervise and appraise subordinate staff Page 14 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : LIBRARY SERVICES PRINCIPAL LIBRARIAN PC2 THREE (3) 28 YEARS AND ABOVE ASSISTANT DIRECTOR, LIBRARY SERVICES To provide knowledge management services and library and information services to clientele of Parliament.
Required Qualifications and working Experience  An honors Bachelor’s degree in Library and Information Science or records/archives management from recognized university  Postgraduate qualification in relevant discipline  At least six (6) years’ library working experience, of which: EITHER three (3) years are at Senior Officer level; OR six (6) years at Officer level; in the Parliamentary Service or any other reputable institution Skills and abilities  Good working knowledge of library systems, content management and web publishing technology.
 Advanced referencing skills.

 Good communication and interpersonal skills.

 Good PR and customer care skills.

 Leadership abilities.

Key Result Areas          To ensure usage and maintenance of library systems To ensure digitization of current and heritage collections To organize and manage digital content To monitor trends and developments in library technologies To coordinate collection management including acquisitions, cataloguing, book and journal services and document delivery.
To ensure appropriate preservation of Parliamentary reports and publications.

To prepare budget estimates, work plans and reports for the section.

To supervise and appraise subordinate staff To perform any other duties as may be assigned from time to time.

Page 15 of 39 DEPARTMENT : CLERKS JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : PRINCIPAL CLERK ASSISTANT PC 2 TWO (2) 28 YEARS AND ABOVE ASSISTANT DIRECTOR, CLERKS To provide parliamentary procedural advice, services and administrative support to the House and Committees of Parliament Required Qualifications and Working Experience  An Honours Bachelor’s Degree in Arts; Social Sciences; Social Work and Social Administration; Law (with a Post Graduate Diploma in Legal Practice from the Law Industrial/Organisational Development Centre); Psychology, Communication Studies or Development Studies recognized University/Institution Business Administration, from a Public/  Postgraduate qualification in relevant discipline  At least six (6) years’ relevant working experience, of which: EITHER three (3) years are at Senior Officer level; OR six (6) years at Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Proven skills in handling Parliamentary meetings both at Table and Committee  Demonstrate clear grasp of Rules of Procedure, Parliamentary Practices and procedures  Good report writing and minute taking skills  Good communication and interpersonal skills  Ability to interface with Members of Parliament  Leadership and supervisory skills Key Responsibilities         To provide instant interpretation of rules of procedure and give prompt advice during meetings of the Plenary and Committees.
To arrange and organize Committee meetings and field study visits To prepare reports of Parliamentary Study Visits To liaise with International Parliamentary bodies and foreign parliaments on matters relating to parliamentary cooperation To perform duties of Clerk at Table To perform duties of a Secretary to a Committee To appraise staff under his/her supervision To perform any other duties that may be assigned from time to time.

Page 16 of 39 OFFICE JOB TITLE SALARY SCALE NO.
OF VACANCIES : : : : INSTITUTE OF PARLIAMENTARY STUDIES PRINCIPAL PROGRAM OFFICER PC2 ONE (1) AGE LIMIT : 28 YEARS AND ABOVE REPORTS TO : DIRECTOR, IPS PURPOSE OF THE JOB To implement, monitor and control the capacity development programmes for Members of Parliament and other stakeholders Required Qualifications and working Experience  An Honours Bachelors degree in Arts or Social Sciences or Economics, or Statistics, or Development/Project Planning or resource management studies or any other related field; from a recognised University/Institution  A postgraduate qualification in relevant discipline  At least six (6) years’ program/project relevant working experience, of which: EITHER three (3) years are at Senior Officer level; OR six (6) years at Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Good people management, communication and interpersonal skills  Good problem solving, decision-making and analytical skills  Demonstrated knowledge in project/programme development and management  Effective planning, monitoring and evaluation competence  Ability to design and deliver effective capacity building interventions  Good negotiation and resource mobilisation skills  Good organisational and coordination skills Key Result Areas  To prepare implementation plans, operational budgets and assessment reports for execution of capacity development activities To carry out M&E of on-going capacity building interventions in Parliament To prepare for Mid-term reviews and Project/Programme Terminal Evaluation exercises    Prepare periodic progress reports on all activities undertaken by of IPS  Provide secretariat services for IPS partners and IPS Steering Committee    To ensure proper utilisation and accountability of resources To manage contractual arrangements put in place for IPS service providers Support activities of twinning arrangements between Parliament of Uganda and regional Parliaments.
To supervise surbordinate staff in the IPS   Any other duties as may be assigned from time to time Page 17 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : LEGAL AND LEGISLATIVE SERVICES SENIOR LEGAL COUNSEL PC3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL LEGAL COUNSEL To provide for legislative drafting and legal services to Members of Parliament, Parliament committees and the Parliamentary Commission Required Qualifications and Working Experience  An Honours Bachelors Degree in Law from a recognized University/Institution plus Post Graduate Diploma in Legal Practice from the Law Development Centre  A certificate or any other qualification in Legislative Drafting is added advantage  An Advocate of the High Court of the Republic of Uganda.
 A minimum 3 (three) years working experience in legal/legislative practice, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities Legislative drafting skills   Good Interpersonal, communication and leadership skills  Analytical and problem solving/decision making skills.

 Excellent organizational and time management skills.
Key Result Areas        To act as counsel of Parliamentary Commission and represent the Commission in court proceedings To provide legal services and advice to members of Parliament, Parliamentary committees and the Commission To draft motions, resolutions, petitions, questions for oral answer and proclamations on behalf of MPs for consideration in the house To act as legal counsel in disciplinary proceedings, inquiries, investigations and other contentious legal matters To draft and give legal opinions on contracts, agreements, and other legal documents To research on and verify all statutory instruments to be laid before parliament To perform any other job related duties assigned from time to time Page 18 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : ICT SENIOR WEB DEVELOPER PC3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL SYSTEMS ANALYST/PROGRAMMER To design, develop and manage the web-based information systems.
Required Qualifications and Working Experience  An Honours Bachelor’s Degree in Computer Science or Information Technology, or any other relevant degree from a recognized university/Institution  Professional certifications/ or postgraduate qualifications in relevant discipline is an added advantage  At least Three (3) years’ ICT relevant working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities Should be proficient in programming using web technologies Should have knowledge and skills in use of Linux, Windows and other Operating Systems    Knowledge of standard web development tools Key Result Areas         To design, develop and maintain website and intranet To manage the digital signage system To implement Parliamentary Web Standards To monitor external and internal site usage To prepare systems documentation such as user manuals To prepare periodic Unit reports To supervise and appraise subordinate staff To perform any other duties as may be assigned from time to time Page 19 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : ICT SENIOR ICT OFFICER PC3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL ICT OFFICER To provide ICT User support services and manage the Help Desk Required Qualifications and Working Experience:  An Honours Bachelor’s Degree in Computer Science or Information Technology, or any other relevant degree from a recognized university/Institution  Professional certifications/postgraduate qualifications relevant discipline is an added advantage  At least Three (3) years’ ICT relevant working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities  Proficient in use of MS OFFICE Applications in a Windows Environment  Proficient in troubleshooting and training  Knowledge and skills in use of various operating systems  Knowledge of email, internet and intranet  Good Communication skills  Ability to run a user help service desk  Good interpersonal skills Key Result Areas           To manage the user helpdesk To develop and maintain help desk standards and procedures To provide second line support to users To provide advice to users on the use of IT facilities To compile/analyze user requests and provide solutions To conduct training and staff sensitization programs To prepare systems procedures documentation for users To prepare periodic Unit reports To supervise and appraise subordinate staff To perform any other duties as may be assigned from time to time Page 20 of 39 DEPARTMENT JOB TITLE : : OFFICIAL REPORT SENIOR ASSISTANT EDITOR OF HANSARD SALARY SCALE : PC3 NO.
OF VACANCIES AGE LIMIT REPORTS TO : : : PURPOSE OF THE JOB THREE (3) 25 YEARS AND ABOVE PRINCIPAL ASSISTANT EDITOR OF HANSARD To prepare and avail the second edited transcripts of Parliamentary Debates Required Qualifications and working Experience  An Honours Bachelors Degree in Mass Communication; Communication Studies, or Arts with Literature and English Language Studies (ELS) studied as subjects; from a recognized University/Institution.
 A Postgraduate qualification in a relevant discipline is an added advantage  At least Three (3) years’ editing and transcribing/relevant working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Good editing skills  Excellent written and verbal communication  Good team working and interpersonal skills  Ability to work for long hours under minimum supervision  Should have the ability to effectively develop and mentor subordinate Staff Key Result Areas        To merge the transcribed takes and carry out a second edit of the transcripts of Parliamentary Debates To verify the Members’ log against the transcripts To contact Members about their speeches for any verification/correction To submit transcripts for third edit to the Principal Assistant Editor of Hansard To supervise and appraise the assistant editors.
To monitor and supervise the operation of the editing and transcribing standards To perform any other duties as may be assigned from time to time Page 21 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : OFFICIAL REPORT SENIOR PUBLICATIONS OFFICER PC3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL PUBLICATIONS OFFICER To publish the official report of the proceedings of Parliament; and other parliamentary publications Required Qualifications and working Experience  An Honours Bachelors Degree in Arts with Literature in English and English Language; or Bachelors in Library and Information Science; or relevant Bachelors degree with graphics design and/ or printing as a major subject  A Postgraduate qualification (diploma and above) in a relevant discipline is an added advantage.
 At least Three (3) years’ publications/relevant working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level (PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities Should have good editing and graphic design skills  Knowledge in web designing, desktop publishing and editing   Good communication and interpersonal skills  Ability to effectively develop and mentor subordinate Staff Key Result Areas       To prepare camera-ready copies of the parliamentary proceedings for printing To design, layout and publish other parliamentary publications To post the daily Hansard on the intranet To compile monthly Hansards for printing To publish monthly Hansards on the Parliament website To supervise the publications officers Page 22 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : OFFICIAL REPORT SENIOR TECHNICIAN PC 3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL TECHNICIAN To produce audio and video recordings of the Parliamentary proceeding for transcription, webcasting, archiving and broadcasting Required Qualifications and working Experience  An Honours Bachelors Degree in Telecommunication Engineering, Electronics and Communication Engineering or from a recognised university/Institution  A Postgraduate qualification in a relevant discipline is an added advantage.
 At least Three (3) years’ electronics related working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities • Excellent analytical and troubleshooting skills • Good documentation skills • Good communication and interpersonal skills • Ability to work in a team • Ability to work under minimum supervision Key Result Areas          To record and make available audio and video parliamentary proceedings for transmission, broadcasting or archiving To avail to the end users (the editorial team) recorded digital video/audio files for transcription and reference To relay video and audio proceedings of Parliament to the Parliamentary Website, CCTV network and media broadcast stations To ensure availability of audio and video recordings for digital archiving, live streaming To maintain an up to date portfolio of recordings on the Video-on-Demand Server To ensure Public Address Systems are set up and tested for use before commencement of parliamentary proceedings To supervise undertaken by technicians To relay terrestrial digital TV programmes on the CCTV network To prepare periodic sectional performance reports routine systems maintenance and electronic equipment repair works Page 23 of 39 DEPARTMENT : HUMAN RESOURCE JOB TITLE : SENIOR HUMAN RESOURCE OFFICER NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB: : : : THREE (3) 25 YEARS AND ABOVE PRINCIPAL HUMAN RESOURCE OFFICER To provide human resource management services and offer advisory support in relation to all HRM and related functional areas Required Qualifications and working Experience  An Honours Bachelors Degree in Human Resource Management, Organisational/Industrial Psychology, or Management/Administration, Social Sciences/Arts with Personnel/Human Resource Management as a subject/major  A Postgraduate qualification in relevant discipline is an added advantage  At least Three (3) years’ HRM working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities  Good Analytical and Report writing skills.
 Good Communication and Interpersonal skills.

 Ability to develop and maintain highly effective working relationships.

  Solid sense of confidentiality and discretion.

Interpersonal, leadership, decision-making and communication skills.
Key Result Area          including claims resolution, welfare To implement all phases of the employee lifecycle to ensure effect management of recruitment, onboarding/orientation, career-pathing and exit interviews To conduct basic employee relations investigations including counseling, interviewing and documenting To carry out benefits administration requisitions and communicating benefit/incentives to staff To ensure up to date documentation of personnel records, staffing, structures, leaves, welfare schemes, employee-related issues etc To conduct periodic employee satisfaction and opinion surveys to inform interventions for enhancement of effective employee-employer relations To advise on appropriate resolutions of employee relations issues To maintain HRIS records and compile reports from the database To Identify future talent needs and develop strategies to manage the talent pool To coordinate training and development activities including identifying and scheduling facilitators, compiling materials and scheduling resources.
To manage professional association/membership subscriptions for the department staff To coordinate the activities and operations of reward and recognition programmes    Performs other related duties as required and assigned related Page 24 of 39 DEPARTMENT : RESEARCH SERVICES JOB TITLE : SENIOR RESEARCH OFFICER SALARY SCALE : PC3 NO.
OF VACANCIES : TWO (2) AGE LIMIT : 25 YEARS AND ABOVE REPORTS TO : PRINCIPAL RESEARCH OFFICER PURPOSE OF THE JOB Carry out research, produce written reports, ensure that team assignments are completed, and meet quality standards.
Required Qualifications and working Experience  An Honours Bachelor’s Degree in Social Sciences, Social Work and Social Administration, Education, Health, Economics, from a recognized University/Institution,  A Postgraduate qualification in the relevant discipline is an added advantage.
 At least Three (3) years’ research work experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and abilities Social research reporting and methodologies   Analytical and interpretation Skills  Good writing editing and publications skills  Working knowledge of publishing and web technologies  Ability to use Applications like SPSS, Epinfo  Monitoring and evaluation  People Management Skills Key responsibilities         To lead assigned research teams To collect, collate, analyze, document and store research data/information; To produce research reports and briefs to Parliamentary Committees, Members of Parliament and Senior Staff ; To initiate and participate in designing research proposals/ Concept papers, work plans and budgets for carrying out research activities; technical support To provide investigations; To analyse Bills and Policies; To monitor and evaluate Government Projects / programs; To carry out any other duties as may be assigned from time to time.
to Committees when conducting Parliamentary Page 25 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : ADMINISTRATION & TRANSPORT LOGISTICS SENIOR ADMINISTRATIVE ASSISTANT PC3 TWO (2) 25 AND ABOVE PRINCIPAL ADMINISTRATIVE ASSISTANT To provide administrative support and office management services Required Qualifications and working Experience  An Honours Bachelors degree in secretarial, office management or office administration disciplines OR  An Honours Bachelors degree in management/administration/Arts/social or development science with a qualification (certificates, diploma) in secretarial studies  Postgraduate qualification in relevant discipline is added advantage  At least Three (3) years’ secretarial and/or administrative services working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities  Computer and office equipment/machinery operations proficiency  Good written and oral communication skills  Highly organized and good time management  Good interpersonal and people skills  Ability to prioritise work, plan and organize busy office  Ability to multi-task  Discretion and understanding of confidentiality issues Key Result Areas  Receiving and recording incoming mail; and supervision the dispatch of outgoing mail  Organising meetings and taking minutes  Ensuring timely responses to inquiries and correspondences to and from the office  Drafting letters of routine nature  Managing records in accordance with established records management procedures  Requisitioning office stock and managing office imprest  Organising and coordinating office activities in liaison with other departments  Provide secretarial support to committees To manage the supervisor’s diary   Ensuring cleanliness and orderliness of the office To supervise and appraise subordinate staff   Any other duties that may be
 assigned from time to time Page 26 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : ADMINISTRATION & TRANSPORT LOGISTICS SENIOR ASSISTANT SECRETARY PC3 ONE (1) 25 AND ABOVE PRINCIPAL ASSISTANT SECRETARY To provide administrative support and logistical support Required Qualifications and working Experience  An honours Bachelors degree Administration, Social works and Administration and Social Administration/management field from a recognized institution in Arts, Business Administration, Commerce, Public sciences or other  A certificate in Administrative Law is a must  Postgraduate qualification in relevant discipline is added advantage  At least Three (3) years’ relevant working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer leve(PC5)l; in the Parliamentary Service or any other reputable institution Skills and Abilities  Planning, organizing and coordinating  Effective supervisory and people management skills  Good oral and written communication skills  Time management and prioritizing skills  Effective meetings Management  Report writing and minute taking skills Key Result Areas        To provide secretariat services to the Board of Management To coordinate logistics for state and Parliamentary functions To appraise subordinate staff To manage the operations of the vehicles fleet of the organisation To prepare accountability documentation for funds advanced for the fleet operations and incidentals To supervise and appraise subordinate staff To perform any other duties that may be assigned from time to time Page 27 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : LIBRARY SERVICES SENIOR LIBRARIAN PC3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL LIBRARIAN To provide knowledge management services and library and information services to clientele of Parliament Required Qualifications and working Experience  An honours Bachelors degree in Library and Information Science or records/archives management from recognised university  Postgraduate qualification in relevant discipline is added advantage  At least Three (3) years’ library work experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities  Good working knowledge/use of library software, packages web publishing technologies  Advanced referencing skills  Good communication and interpersonal skills  Good PR and customer care skills  Leadership abilities Key Result Areas           To offer technical advice on library processes and procedures To coordinate networking and sharing of information with local and international libraries To coordinate and ensure information and or library documents are uploaded on the relevant digital repositories To ensure generation of accession lists To ensure appropriate preservation of parliamentary reports and publications To maintain up to date catalogues of books, periodicals and documents of the library To advise on acquisition of reading materials for the library To prepare budget estimates, work plans and reports for the section To supervise and appraise subordinate staff To perform any other duties as may be assigned from time to time.
Page 28 of 39 DIVISION JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : INTERNAL AUDIT : : : : : SENIOR INTERNAL AUDITOR PC3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL INTERNAL AUDITOR To carry out independent and objective audit of the Parliamentary Commission’s operations and processes Required Qualifications and working Experience  An Honours Bachelors Degree with an Accounting option, or full professional accounting qualifications, such as CPA or ACCA  Postgraduate qualification in relevant discipline is added advantage   At least Three (3) years’ auditing work experience, of which: EITHER three (3) years are at is an added advantage Officer level; in the Parliamentary Service or any other reputable institution Skills and abilities Should have good investigative and forensic skills • • Knowledgeable in audit techniques and standards • Possess excellent communication skills, both written and oral • Demonstrate excellent report writing skills Key Result Areas          To conduct assigned audit engagements, fraud, forensic and other special investigations in line with the professionally accepted audit standards and candidly report on results To develop audit programs and testing procedures relevant to risk and test objectives To obtain and review evidence ensuring audit conclusions are well documented To evaluate the reliability of information generated by accounting and information management systems To ensure audit procedures in the audit manual are current, accurate, and adequate To maintain up to date audit knowledge-base for solutions to addressed queries for ease of reference To communicate assigned tasks to engagement teams in a manner that is clear, concise and accurate, with efficient results To prepare of periodic reports To perform any other role related duties as may be assigned from time to time Page 29 of 39 DEPARTMENT JOB TITLE SALARY NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : FINANCE SENIOR ACCOUNTANT PC3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL ACCOUNTANT To ensure accuracy of payments made Required Qualifications and working Experience  An Honours Bachelors Degree with an accounting option, from a recognized University  OR A full professional accounting qualification such as CPA or ACCA  Postgraduate qualification in business administration or financial management or accounting from a recognized institution is an added advantage  At least Three (3) years’ accounting and finance working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level (PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities Should possess analytical skills Should be a person of integrity  Advanced knowledge in government integrated financial management systems    Ability to detect accounting problems and take corrective action  Should be able to work under minimum supervision Key Result Areas        To check invoice register of unvalidated invoices against source payment documents To compute invoice amounts for payments To file monthly PAYE & WHT returns to URA Issue WHT certificates to suppliers To submit new supplier/employee bank details to the appropriate Ministry To issue payment advice slips To receive and make cash payments Page 30 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : FINANCE SENIOR PROCUREMENT OFFICER PC 3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL PROCUREMENT OFFICER To manage the bidding process in line with the PPDA Framework Required Qualifications and working Experience  Honors Bachelor degree in Procurement or Business administration or Supplies/Logistics management or Commerce majoring in Procurement / from a recognized awarding institution  Professional qualification from a recognized awarding institution such as Institute of Supplies Management, Certified Institute of Procurement and Supplies (CIPS), and Chartered Institute of Logistics and Transport (CILT) (UK)  Postgraduate qualification in a relevant discipline is added advantage  At least Three (3) years’ procurement working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level (PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities  Knowledge of laws, rules and regulations relating to public procurement  Must be dynamic and able to work under pressure  Knowledge and experience in modern public finance and procurement management best practices  Good Interpersonal and Communication skills Key Result Areas  Check statements of requirements/specifications for accuracy and/or assist in preparation  Prepare bid documents for procurements - Supplies, Works, Services (Consultancy & Non Consultancy)  Prepare advertisements of bid opportunities as well as update the PPDA website on the advertised tenders  Co-ordinate Pre-Bid meetings, bid closings and openings  Issue bid clarifications in response to queries from bidders  Recommend the composition of the evaluation committees and negotiation committees for approval of Contracts committee  Coordinate the evaluation process and provide technical advice to evaluation committees Page 31 of 39 DEPARTMENT : CLERKS JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : SENIOR CLERK ASSISTANT PC 3 TWO (2) 25 YEARS AND ABOVE PRINCIPAL CLERKS DEPARTMENT To provide parliamentary procedural advice, services and administrative support to the House and Committees of Parliament Required Qualifications and Working Experience  An Honours Bachelor’s Degree in Arts; Social Sciences; Social Work and Social Administration; Law (with a Post Graduate Diploma in Legal Practice from the Law Industrial/Organisational Development Centre); Psychology, Communication Studies or Development Studies recognized University/Institution Business Administration, from a Public/  Postgraduate qualification in a relevant discipline is added advantage  At least Three (3) years’ relevant working experience, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level(PC5); in the Parliamentary Service or any other reputable institution Skills and Abilities  Proven skills in handling Parliamentary meetings both at Table and Committee  Demonstrate clear grasp of Rules of Procedure, Parliamentary Practices and procedures  Good report writing and minute taking skills  Good communication and interpersonal skills  Ability to interface with Members of Parliament  Leadership and supervisory skills Key Result Area         To provide instant interpretation of rules of procedure and give prompt advice during meetings of the Plenary and Committees.
To arrange and organize Committee meetings and field study visits To prepare reports of Parliamentary Study Visits To liaise with International Parliamentary bodies and foreign parliaments on matters relating to parliamentary cooperation To perform duties of Clerk at Table To perform duties of a Secretary to a Committee To appraise staff under his/her supervision To perform any other duties that may be assigned from time to time.

Page 32 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : PARLIAMENTARY BUDGET OFFICE SENIOR ECONOMIST PC3 ONE (1) 25 YEARS AND ABOVE PRINCIPAL ECONOMIST To carry out technical analysis of the national economy and the budget in division team Required Qualifications and Working Experience  An Honours Bachelors Degree in Economics; Statistics; Quantitative Economics; Development Economics, Finance, Commerce or Business Administration/ Studies  Postgraduate qualification in a relevant discipline is added advantage  At least Three (3) years’ economist/relevant working experience, of which: EITHER three (3) years are at Officer level; in the Parliamentary Service or any other reputable institution Skills and Abilities  Public sector, macroeconomic, financial, real, external sector and social analytical skills  Econometrics; policy formulation, analysis and evaluation;  Research and M&E skills, Information Systems Design & operations; Key responsibilities  To devise methods and procedures for collecting, compiling, storing, analyzing and dissemination of data.
To carry out analysis of the sectoral and ministerial policies, operations, structures, plans, programmes and projects and make proposals for their improvement to Parliament.

To Plan, design and conduct research leading to interpretation and finding the implication of Government proposals, initiatives and decisions on the budget and the economy.

To analyse Government expenditure at central and local government levels and propose means for efficiency and effective utilization of public resources.
To analyse Government Revenue mobilization strategies and explore avenues for efficiency and improvement.

To analyse the National Debt stance and advise Parliament on Government Loan applications to Parliament.

To examine the validity of the assumptions underpinning the revenue projections/targets in line with factors affecting outturns.

To analyse performance of the Government Macroeconomic position, and advise Parliament on its prospects and the implication to the national budget.
To carry out monitoring and evaluation of selected Government projects and programmes and advise Parliament and its Committees.

To prepare economic and budget sectoral performance measurement indicators for Parliament and its Committees for implementation during oversight and legislative processes.

To administer and manage an Information System of Economic and Social data at PBO.
          Page 33 of 39 DEPARTMENT : SERGEANT-AT-ARMS DEPARTMENT JOB TITLE : SENIOR ASSISTANT SERGEANT-AT-ARMS SALARY SCALE NO OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : PC3 ONE (1) 25 YEARS AND ABOVE DEPUTY SEARGEANT-AT-ARMS To ensure proper coordination of delivery of services with other departments and handling customer complaints in a timely manner Required Qualifications and working Experience  An Honors Degree in, Social Science, Public Administration, Management, Business Administration, Social Works and Administration; Accounting and Finance from a recognized University  A Post Graduate Diploma in the relevant field is added advantage  At least Three (3) years’ performing Assistant sergeant-At-Arms duties, of which: EITHER three (3) years are at Officer level; OR six (6) years at Assistant Officer level; in the Parliamentary Service or any other reputable institution Leadership and managerial skills Skills and Abilities   Proven technical abilities in the relevant field  Planning and organizational skills  Excellent communication and interpersonal skills  Problem solving and decision-making skills  Ability to build and maintain effective teams  Ability to coach and develop subordinates Key Result Areas  Perform Chamber duties.
 Fulfill the duties of Sergeant-At-Arms as a focal contact for MPs, outside bodies and members of the public.

 Coordinate/handle complaints and supervise the SAA help desk.
 Act as the Sergeant-At-Arms representative outside normal working hours, liaising with security and Works Maintenance  Execute orders of the House and committees  Coordinate the maintenance and service of firefighting equipment  Organize and arrange for visiting officials in liaison with Public Relations department  Coordinate/handle complaints and supervise the SAA help desk  Fulfill the duties of Sergeant-At-Arms as a focal contact for MPs, outside bodies and members of the public  Prepare periodic sectional reports.
 To supervise and appraise staff in reporting line  Any other related duties assigned from time to time Page 34 of 39 OFFICE JOB TITLE SALARY SCALE NO.
OF VACANCIES : : : : INSTITUTE OF PARLIAMENTARY STUDIES SENIOR MONITORING & EVALUATION OFFICER PC3 ONE (1) AGE LIMIT : 25 YEARS AND ABOVE REPORTS TO : PRINCIPAL PROGRAMME OFFICER PURPOSE OF THE JOB To monitor and document outputs of the activities; and support the expenditure and accountability function of the IPS Required Qualification and work Experience  A Honors Bachelors Degree in in Economics, development studies or related field from a recognized institution  Postgraduate qualification in a relevant discipline is added advantage  At least Three (3) years’ M&E working experience, of which: EITHER three (3) years are at Officer or comparable level; OR six (6) years at Assistant Officer or comparable level; in the Parliamentary Service or any other reputable institution Skills and Abilities Familiarity with development and maintenance monitoring and evaluation systems   Good problem solving, decision-making and analytical skills  Working Knowledge of project/programme development and management  Good Organisational and coordination skills Key Result Areas  Prepare implementation plans, operational budgets and assessment reports for execution of training activities;  Develop monitoring and evaluation indicators for IPS planned activities;  Carry out monitoring and evaluation of on-going capacity building interventions in Parliament;  Prepare periodic progress reports on all activities undertaken by of IPS and, Document and store outputs arising from IPS training programmes  Provide secretariat services for IPS partners and IPS Steering Committee;  Prepare for Mid-term reviews and Project/Programme Terminal Evaluation exercises;  Support the engagement of IPS with relevant Government authorities, donor agencies, private sector, and civil society organisations  Contribute to the production of IPS promotional materials;  Provide support to the secretariat for IPS partners and IPS Steering Committee;  Support activities of twinning arrangements between Parliament of Uganda and regional Parliaments  Any other duties as may be assigned from time to time Page 35 of 39 DEPARTMENT JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : : SERGEANT-AT-ARMS ENGINEERING OFFICER – ELECTRICAL PC 4 ONE (1) 21 YEARS AND ABOVE DEPUTY SERGEANT-AT-ARMS To coordinate, control, plan and perform electrical maintenance activities on a broad range of equipment and systems.
 An Honours Bachelors degree in Electrical Engineering obtained from a recognized Institution  Certificate in electrical craftsmanship is added advantage  At least Three (3) years’ electrical related working experience at Officer level; OR six (6) years at U/PC6 level in the Parliamentary Service or any other reputable institution Competences, Skills and Abilities  Building (auxiliary) maintenance and servicing skills  Ability to carry out repair of electrical fittings and installations  Good problem solving, analytical and troubleshooting skills  Good communication, listening and interpersonal skills Key Result Areas  Inspecting, performing maintenance and safety procedures, and repairing all minor electrical equipment  Providing technical assistance and resolution when electrical or engineering problems are  encountered Inspecting completed installations and observing operations to ensure conformance to design and equipment specifications; and operational and safety standards.
 Preparing service schedules and statements of works for the maintenance of electrical equipment in the prescribed condition and safety standards  Conducting inspections to investigate existing equipment conditions and determine requirements  Reporting on conditions of equipment/works and preparing specifications for the procurement of electrical equipment/ spare parts Liaising with contracted firms to carry out major electrical repairs on equipment and systems   Prepare sectional reports monthly Page 36 of 39 DEPARTMENT : SERGEANT-AT-ARMS JOB TITLE SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : FRONT DESK OFFICER PC4 ONE (1) 21 YEARS AND ABOVE SENIOR ASSISTANT SERGEANT-AT-ARMS To provide front desk and customer care services to external and internal clientele of Parliament Required Qualifications and working Experience  An honours Bachelors degree in communication studies, hospitality, public relations, diplomacy or related field, from a recognised university/institution  At least Three (3) years’ front desk/customer service working experience at Assistant Officer level (AOL); OR six (6) years at U/PC6 level in the Parliamentary Service or any other reputable institution Skills and Abilities  Customer care and public relations skills  Confident, articulate, cordial with pleasant personality  Good communication and interpersonal skills  Very good telephone etiquette  Tact and people skills Key Result Areas           To promote a good image of Parliament through efficient Front Desk services To maintain a Front Desk Log Book/records of visitors and important events in Parliament To relay timely information to all persons To plan for and coordinate all activities and work schedules of the Front Desk To ensure adherence to customer service guidelines and procedures To ensure incoming mail for Members of Parliament are dispatched to respective receptacles To ensure the front desk is appropriately resourced at all times To prepare periodic station reports To supervise and appraise subordinate staff To perform any other duties that may be assigned from time to time Page 37 of 39 DEPARTMENT : LIBRARY SERVICES JOB TITLE : LIBRARIAN (RECORDS) SALARY SCALE NO.
OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB : : : : : PC 4 ONE (1) 21 YEARS AND ABOVE SENIOR LIBRARIAN (RECORDS) To provide efficient and effective records management services in the Parliamentary Registry Required Qualifications and working Experience  An Honors’ Bachelor’s Degree in Records/Archives Management or Library and Information Science (majoring in records management) from a recognized University/Institution  At least Three (3) years’ records and archiving services working experience at Assistant Officer level (PC5); OR six (6) years at U/PC6 level in the Parliamentary Service or any other reputable institution Skills and Abilities  Excellent records and information management skills  Ability to use of Library and/ or records systems and software applications  Good interpersonal and communication skills  Ability to work under minimum supervision Key Result Areas          To classify and index records and subject files according to professional standards To carry out daily shelving of records and conduct periodic file census To perform routine filling of records including opening, closing and archiving files within the laid down procedures To index and abstract incoming documents and reports, and maintain a database of communiqués, circular notices etc To collect and store for retrieval subject specific information for a time required or requested To maintain an up to date inventory of existing files and process files for transfer to the Records Archive Centre To receive, sort, register and route all mails (incoming and outgoing) To retrieve and forward files to action officers To perform any other duties as may be assigned from time to time.
Page 38 of 39 DEPARTMENT POST SALARY SCALE NO OF VACANCIES AGE LIMIT REPORTS TO PURPOSE OF THE JOB: : : : : : : ADMINISTRATION AND TRANSPORT LOGISTICS SENIOR DRIVER PC7 FOUR (4) 25 YEARS AND ABOVE ASSISTANT SECRETARY To provide safe and efficient driving services to the Parliamentary Commission Required Qualifications and working Experience  Hold a valid driving permit with following classes: B, DL, and DM with none vehicle Restriction.
 Must have passed a competency driving test with the Government Chief Mechanical Engineer.

Training in defensive driving and basic motor vehicle mechanics is added advantage Should have at least Nine (9) years driving experience in the Parliamentary Service.

  Skills and Abilities:  Defensive driving skills.

 Ability to work under pressure and work overtime.
 Ability to communicate clearly  A cordial, courteous personality Key Result Areas          To drive/chauffer official passengers to and from assigned destinations To take responsibility for maintenance and cleanliness of vehicles in ones’ custody To carry out minor/basic repairs and advise on vehicle(s) service schedules To ensure assigned vehicle is in safe mechanical condition before embarking on an errand To ensure passengers adhere to safety regulations, and assure passengers of safety while on assignment To receive accident and mishap reports from subordinate drivers and report to the officer in charge To collate and maintain accurate vehicle log & records To undertake any other driving assignments as may be obliged from time to time.
To Partner with the officer in charge during appraisal of supervisee drivers.

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