Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698939738748.pdf (South Africa)
PARLIAMENT O F T H E R E P U B L I C O F S O U T H A F R I C A Annual Report 2005/06 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Presiding Officers of Parliament of the Republic of South Africa Speaker of the National Assembly: Ms B Mbete Chairperson of the National Council of Provinces: Mr M Mahlangu 2 Deputy Speaker of the Deputy Chairperson of the National Assembly: Ms G Mahlangu-Nkabinde National Council of Provinces: Ms P Hollander Annual Report 2005/06 Secretary’s Message C H A P T E R I am pleased to present to the Speaker of the National Assembly and the Chairperson of the National Council of Provinces the Annual Report of Parliament, which covers the financial year April 2005 to March 2006.
The report broadly covers the delivery outputs of Parliament in pursuit of its goal to provide adequate support services for Members of Parliament to fulfil its constitutional functions.

The focus of the Parliamentary Service in the financial year 2005/ 2006 was in the following strategic areas namely: a) The implementation of Enterprise Resource Planning (Marang) System.

b) The implementation of a Members travel system.

c) The finalisation of the Financial Management of Parliament Bill.
d) The reviewing of existing and formulation of new administrative policies.

3 e) The development of a Competency Framework aimed at improving human resource capacity for the institution.

The Annual Report is published in compliance with the spirit and provision of the Public Finance Management Act of 1999.

Contained in this report are the financial statements for the year ending 31 March 2006 as well as the Auditor-General’s report thereon.

Z A Dingani Secretary to Parliament.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Abbreviations C H A P T E R ACBF : African Capacity Building Foundation ACPEU : African, Caribbean, Pacific-European Union APRM : African Peer Review Mechanism ATCs : Announcements, Tablings and Committee reports AU BST CPA : African Union : Budget Statement Two : Commonwealth Parliamentary Association EULSP : European Union Legislatures Support Programme ENE : Estimate of National Expenditure EUPSP : European Union Parliamentary Support Programme FFC FMPA LOD IPU JRC KPI KPA MPs 4 : : : : : : : Financial and Fiscal Commission Financial Management of Parliament Act Legislative and Oversight Inter Parliamentary Union Joint Rules Committee Key performance indicator Key performance area : Members of Parliament NCOP : National Council of Provinces NA NC : National Assembly : National Council NEPAD : New Partnership for Africa’s Development PAP PFMA POA : : : Pan African Parliament Public Finance Management Act Parliamentary Oversight Authority SALSA : Secretaries Association of South Africa SADCPF: Southern African Development Community-Parliamentary Forum SCOPA : Standing Committee on Public Accounts UN : United Nations Annual Report 2005/06 Definitions C H A P T E R African Peer Review Mechanism A key accountability and self-assessment element Performance level An acceptable level of performance that will signal of the continent’s developmental project.
that an objective has been obtained.

Budget Vote An individual item of Estimates indicating the Outputs Final goods and services produced or delivered by amount of money required by the government for departments to customers or clients that are a particular programme or function.

external to the department.

Outputs may be Objective An essential goal intended to be attained (and which is believed to be attainable).
Measurable objectives Clear statements of specific outcomes or results defined as the ‘what’ that departments deliver or provide, contributing towards meeting outcomes that the government wants to achieve.

Outcomes The end social and economic result of public policies or programmes.

They mainly refer to that can be achieved over a medium-term period changes in the general state of wellbeing in the in a given programme.
They should provide a clear communities; for example, a safe and secure link between the programme’s output/s and environment, healthy citizens, reduction in repeat 5 Parliament’s goals, and define the actual impact offenders, etc.

on service delivery rather than focusing on the level of effort that is expended.

They serve as tools to assess the effectiveness of an institution’s performance.

Programme A system of projects or services intended to meet a public need.
Performance information This is intended to ensure transparency and accountability in the use of public funds, help government to make the correct budget decisions and contribute to service delivery improvement.

Performance measure This gives effect to the emphasis on improved Hansard An official verbatim report of proceedings in the transparency and accountability for the management and use of public resources.

Houses of Parliament.


Primary output An output that a programme will achieve when all Performance targets These are the targets that are set so as to improve the cost-effectiveness, efficiency and overall subprogrammes’ outputs are considered.

effectiveness of service delivery measures.

Intended impact An impact that a programme’s output will have on the public or client.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Output performance measure This measures how well an expenditure C H A P T E R Annual report This is a key reporting instrument for departments programme (or main division of a Vote) is to report against the performance targets and delivering its output in contributing towards budgets outlined in their strategic plans, read meeting the outcomes that government wants to together with the Estimate of National Expenditure achieve.
Output measure It refers to the tabulation, calculation or recording of an activity, representing the level of service (for the national sphere) and Budget Statement Two (for the provincial sphere).

Management report This is a progress report that is based on daily provided, for example, the number of Bills passed, activities of the Division, Section and Unit.

It does number of employees trained, number of policies not place major emphasis on the alignment of developed, etc.
activities with the budget allocated to that cost centre.

Audit report This is an independent assessment of the quality of financial statements, including all disclosures.

Secretary to Parliament The Chief Executive Officer and Accounting Officer to Parliamentary services.
6 Service delivery indicator/Outcome indicator This is a proxy that is used to measure a certain aspect of output performance which is difficult to measure, and tends to be expressed in quantitative or numerical terms such as percentages, ratios and rates.

Non-financial performance information This is information that is required on ‘programme performance’, which includes reports on the extent to which the department (or entity) has delivered on its strategic plans and budget.
Access measure and indicators measure This determines how well a service is reaching the targeted group.

Standing Committee on Public Accounts This is Parliament’s watchdog over the way taxpayers’ money is spent by the executive.

Oversight This is management by overseeing the performance or operation of Houses in parliament.
Annual Report 2005/06 Contents C H A P T E R Introduction Vision Statement Chapter 1: Parliament of the Republic of South Africa 1.1 1.2 1.3 Mission Statement 1.4 1.5 Values Core Objectives Chapter 2: Programme Performance 2.1 2.2 2.3 Aim of the Vote Overview and key Policy Developments Core Business of Parliament: Achievements and Outputs for 2005-06 Chapter 3: Programme 1: Administration Office of the Secretary National Assembly Table Division National Council of Provinces Table Division Legislation and Oversight Division Corporate Services Division Human Resources ICT Section Institutional Support Division Chapter 4: Programme 2: Members’ Facilities Chapter 5: Programme 3: Associated Services Chapter 6: Financial Statements Audit Committee Report Report of the Auditor-General Accounting Officer’s Report Statement of Accounting Policies and Related Matters Appropriation Statement for the year ended 31 March 2006 Notes to the Appropriation Statement Statement of Financial Performance for the year ended 31 March 2006 Statement of Financial Position as at 31 March 2006 Statement of Changes in Net Assets for the year ended 31 March 2006 Cash Flow Statement for the year ended 31 March 2006 Notes to Annual Financial Statements for the year ended 31 March 2006 Disclosure Notes to the Annual Financial Statements Annexures to the Annual Financial Statements Chapter 7: Annexures Parliamentary Service Organogram Staff Establishment Appointments and terminations Training provided PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Chapter 1: Parliament of the Republic of South Africa 1.1 Introduction 1.2 Vision Statement To build an effective people’s Parliament that is responsive to the needs of the people and that is driven by the ideal of realising a better quality of life for all the people of South Africa.
This means: • A people’s Parliament to transform an entire society.
Establishing a society based on democratic values, social justice and fundamental human rights • A people’s Parliament of freely elected representatives building on the foundation of a democratic and open society based on the will of the people, their participation and access to Parliament • A people’s Parliament providing a national forum for public consideration of issues, which includes educating, informing and involving the people of South Africa in its processes and acting as a voice of the 8 people • A people’s Parliament co-operating with other spheres of government as it deepens and entrenches our democratic values • A people’s Parliament working with continental and international bodies to create a new democratic and participatory world order • A people’s Parliament passing good laws, and scrutinising and overseeing execute action, as it moves to improve the quality of life of the people of South Africa, building a united and democratic South Africa 1.3 Mission Statement As the freely elected representatives of the people of South Africa, our mission is to represent, and to act as a voice of the people, in fulfilling our Constitutional functions of passing law and overseeing executive action.
1.4 Values We believe in the following values: • Constitutionality Democratic values of human dignity, equality and freedom Social justice and fundamental human rights • People-centeredness Respect, integrity and service delivery Annual Report 2005/06 • Co-operative government Co-operating with other spheres of government • Professionalism and good institutional governance C H A P T E R Accountability and transparency, value for money, customer focus, service quality and a good work ethic 1.5 Core Objectives The core objectives for the Parliamentary Service indicate our main business.
They are: Core Objective 1: To pass laws (legislation) Core Objective 2: To oversee and scrutinize executive action Core Objective 3: To facilitate public participation and involvement Core Objective 4: To facilitate co-operative government Core Objective 5: To facilitate international participation 9 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Chapter 2: Programme Performance 2.1 Aim of the Vote The aim of the Vote is to provide the support services required by Parliament to fulfill its constitutional functions, to assist political parties represented in Parliament to secure administrative support and service constituents, and to provide members of Parliament with the necessary facilities.
2.2 Overview and key policy developments The 2005-06 financial year was characterised by a number of events and milestones in Parliament and across South Africa.
African Peer Review Mechanism One of the highlights of this period is the high standard of support services provided by the staff in the 10 Information Services, Language Services and Committee sections to ensure that the parliamentary process of the African Peer Review Mechanism is the resounding success that has been acknowledged throughout the country.
All the staff who participated worked long hours travelling throughout the country at great sacrifice to themselves and their families at a time when all staff in Parliament were on compulsory December leave.

All participants, including civil society, have lauded the report that they have produced as one of the great contributions to this process.
Interpreting services As an attempt to improve access to the proceedings of the Houses by all South Africans, the Division sought and obtained additional resources to set up a fully fledged interpreting service.

Additional booths were built for both Houses.

New equipment was purchased and additional staff recruited.
For the first time in the history of Parliament, four language practitioners who specialise in South African Sign Language have been employed to enable both Members of Parliament and members of the public who have a hearing impairment to follow the debates, thereby improving the participation of the public in parliamentary proceedings.

Provision of simultaneous interpreting services for Parliament Additional interpreting booths have been built and equipped for the National Assembly.
Eleven new booths were built and relocated for the National Council of Provinces.

The additional intake of 44 new Language Practitioners in the interpreting unit, also assist with translations when they are not engaged in interpreting.

Annual Report 2005/06 Core Objectives 2.3 The core objectives for the Parliamentary Service indicate our main business.
C H A P T E R They are: Core Objective 1: To pass laws (legislation) Thirty-Eight Bills (38) were passed by the NCOP during the period under consideration.

Forty-two (42) Bills were received and processed during this period.

Thirty-nine (39) Bills were processed and finalised by the National Assembly committees.

Thirty-two (32) Bills were processed and finalised by the Committees of the National Council of Provinces.

Thirty-nine (39) Acts were sent to the President for assent without any comebacks.
Core Objective 2: To oversee and scrutinise executive action The document Programme 2009, updated in terms of the focus areas of delivery that the President highlighted in his State of the Nation Address at the beginning of 2006 and adopted in plenary as a programme of action by the NCOP, embodies the main focus of the work of the Council in the Third Term of Parliament.
In terms of this programme the NCOP directs the greater portion of its time and resources toward the performance of oversight work as a mechanism for following up on the implementation of government policies and programmes, as well as the laws it has passed and continues to pass.

There is furthermore a deliberate bias in the NCOP’s oversight work towards assisting with delivery at local government level.
Core Objective 3: To facilitate public participation and involvement The Taking Parliament to the People programme is part of Parliament’s obligation to facilitate public 11 participation.

The public were motivated to participate by forming a civil guard of honour during the State of the Nation Address.

This included the Civil Guard of Honour, Eminent Persons and Junior Civil Guard of Honour (Schools).
The Public Education Office (PEO) was tasked to assist with the mobilisation of communities as well as co-coordinating activities for the opening and closing ceremonies.

The Public Affairs Section (PAS) was tasked with mobilising and publicising the event among surrounding communities.

MPs, MPLs, Cabinet Ministers, Deputy Ministers, Councillors, NGOs, and CBOs attended these public participation events.
Core Objective 4: To facilitate co-operative government While parliaments have traditionally limited their approach to international relations by concerning themselves with monitoring executive action, there is a growing international trend that acknowledges the role of parliaments in not only monitoring, but engaging and shaping foreign policy; a role that has historically and politically been the preserve of the executive branch of government.
The Parliament of the Republic of South Africa has openly accepted this new role and is developing mechanisms to ensure that it is able to fully engage in the international political environment.

Parliament’s engagement in the international relations sphere has undergone significant and positive changes in 2005 that have primarily been driven by the Speaker of the National Assembly.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Core Objective 5: To facilitate international participation C H A P T E R Parliament’s international participation During the Fourth Session of PAP, Researchers provided research-related support to the Members of the South African delegation to PAP.
The following research documents were prepared for the Members prior to the Fourth Session: • Overview of Issues Relevant to the Committee on International Relations, Co-Operation and Conflict Resolution • Overview of Issues Relevant to the PAP Committee on Human Rights and Justice Other support in respect of international participation was on the: • Background Notes for the plenary debate on the United Kingdom (UK) Commission for Africa • Background Notes for the plenary debate on the Report of the African Union on Peace and Security in Africa • Background Notes for the plenary debate on the oversight role of PAP The Research staff also drafted the Report of this session on behalf of the South African Delegation.
12 Annual Report 2005/06 Chapter 3: Programme 1: Administration C H A P T E R PURPOSE To manage Parliament, providing procedural and legal advice and support; facilitate public involvement in parliamentary processes; facilitate Parliament’s legislative and oversight processes; and provide institutional support and corporate services.
MEASURABLE OBJECTIVE Enhance the capacity of MPs by providing administrative and procedural support services for parliamentary processes so that Parliament is able to fulfil its constitutional mandate.

Office of the Secretary Intended impact and performance level.

Intended impact Programme output Performance level 13 Provide advice on implementation, interpretation and review of Code of Conduct.

Accurate and appropriate advice provided to Members.

Investigate complaints on non disclosure of interests.
Members have a clear understanding of the Code of Conduct.

Reports tabled in both Houses.

Table amendments to the Code.

Amendments tabled.

Maintain Register of Members’ Interests.

Annual register of Members’ Interests.

Accurate and accessible.

Provide secretarial support to Joint Committee on Ethics and Members Interests.

Administration of Office.

Providing legal support to committees and the parliamen- tary administration by presenting oral and written legal advice.
Provision of Treasury Advice and auditing.

Provide Secretarial Support to Members.

Provided support to the Committee when required.

.

Office managed in terms of the policies and procedures of Parliament.

Office administered in terms of policy and procedure.

Sound legal advice.

Provided sound legal advice.

Audit reports.

Provided accurate audit reports.

Facilitating international participation.

Excellent logistical, policy and research support.

Improved engagement with international issues.


Facilitating bilateral engagements.

Efficient and effective content and logistical support.

Improved engagements and/ or relations with foreign Parliaments.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Intended impact Programme output Performance level C H A P T E R Facilitate Strategic and Business Planning.

Consolidated Environmental Analysis.

Performed according to planning manual.

Updated and revised Strategic Plan.

Updated and revised Business Plans.


Monitor and implement the Strategic Plan.

Programme of Strategic objectives managed.

Performed according to planning manual.

Institutional projects managed.

Project management support provided.

Donor projects.

Co-ordination of physical security.

Security in place.

Security provided accordingly.

Provision of access control measures.

Systems of access control in place.

The access control system provided according to plan.
14 Development and implementation of security procedure.

Security procedure.

Security procedure in place as per Government regulation.

Reduced theft of Parliamentary property/ assets.

Upgrade of security locks.

Specific information protected.

Protection of information.

Policy development.

New and refined policies in place.

Efficiency and effectiveness.

Provided audit reports.

Ensure that communication serves as a management tool in support of the change process at Parliament.
Facilitate active citizenship and interest in the business of Parliament.

Management equipped with necessary communication skills/ capacity.

An appropriately structured public participation / education concepts for all key Parliamentary events / activities (e.g.

People’s Assembly, Women’s Parliament as per the events calendar).

A properly developed public participation / education element for identified outreach initiatives.

All MPs offices have been upgraded.

Documents protected as per instruction.


Policies were developed and refined according to the timeframe.

Improved efficiency and effectiveness of Parliament.

Improved communication skills.

Parliamentary events uniformly support public participation and education.

Annual Report 2005/06 Intended impact Programme output Performance level Ensure that communication is utilised as a vehicle for public education and participation.

Competency model.

Change Management.


A fully operational Resource Centre for Parliament.

An improved information / PR service to clients and visitors.

C H A P T E R Competency Framework outlining a list of competencies key to the achievement of strategic objectives by Parliament.

Develop and implement a change management plan for Enterprise Resource Planning (ERP).

Competency framework developed.

Change management plan developed and implemented.


Strategic and Business Planning Purpose To advise and support the Secretary to Parliament with regard to the strategic management, the strategic analysis, and strategic positioning of Parliament.

Core business of Parliament: Achievement and output over the previous financial year.

Events that took place over the financial year 15 Event Aim of the event Period of event Delegation Achievements Strategic Plan of Parliament.

Implementation Summit.


Budget Vote 2 Formulate/develop the strategy of Parliament.

Clarify the Vision, Mission & Values of Parliament as per the Strategic Plan.

Management Team development.

Top management team development.

LOD Staff retention.

Secretary ’s boardroom.

Committee rooms.

Facilitate the formulation of a staff retention strategy for LOD.

Develop a state of the art boardroom for the Secretary.

Conversion of offices into functional committee rooms.
May - June Strategic & business planning office.

Strategic Plan passed in both Houses.

July Strategic & business planning office.

Understanding of the strategy of Parliament as well as the challenges on implementation.

September September August - December April - June Strategic & business planning office.

Report Strategic & business planning office.

To stem high staff turnover in LOD.

Strategic & business planning office.

High tech boardroom facility.

Strategic & business planning office.


Increased rooms for committee meetings.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Output and service delivery trends C H A P T E R Main task output Facilitate Strategic and Business Planning.

Consolidated Environmental Analysis.

Service delivery indicator Actual performance In accordance with the planning manual.

In accordance with the planning manual.

Updated and revised Strategic Plan.

Updated and revised Business Plans.


Programme of Strategic objectives managed.

Institutional projects managed.

Project management support provided.

Donor projects co-ordinated.

Monitor and implement the Strategic Plan.

16 In accordance with the planning manual.

In accordance with the planning manual.


Annual Report 2005/06 Legal services C H A P T E R Purpose To provide sound legal advice and assistance to the Presiding Officers, committees of Parliament, the Joint Tagging Mechanism and the Secretary to Parliament on all aspects of law, including vetting of contracts and representing Parliament at the CCMA.

Core business of Parliament: Achievement and output over the previous financial year.
The workload in the Legal Services Office has increased significantly during the period under review as Parliament has embarked on employing several new systems and programmes that required agreements with service providers.

The Office has therefore been tasked to either examine or draft a total of 42 contracts.

This constitutes more than ten percent of the total of 357 legal opinions written over the period.
The Office has successfully completed three arbitration matters at the CCMA with awards in favour of Parliament during the period under review.

Output and service delivery trends.

Main task Output Legal Opinions (written).

Legal Opinion.

Service delivery indicator Actual performance Legal Opinions (verbal).

Legal Opinion.

Legal Opinions on the tagging of Bills.

Draft and edit Standing rules.

Legal Opinion.

Standing rules.

Draft and edit contracts, policies, procedures and guidelines.
Sound contracts, policies, procedures and guidelines.

Screen Petitions.

Legal Opinion.

Assist in legal proceedings.

Conduct investigations.

Brief State Attorneys and Counsel.

Attend court.

Assist, advise and report on litigation proceedings.

Professional interviews, consultations and compile relevant information.

Sound, correct and timeous legal opinion.

Sound, correct and timeous legal opinion.

Sound, correct and timeous legal opinion.

Sound, correct and timeous legal opinion.


Accurate and efficient assistance.

Sound Legal Advice.

17 Sound Legal Advice.

Sound Legal Advice.

Well written rules.

Effective, lawful and sustainable contracts and policies.

Sound Legal Advice.

Sound strategy direction and well prepared court documents to ensure successful litigation.

Clear report with recommendation.

Sound Legal Advice/ recommendations.


Arbitration Preparing for presentation.

Submit legal argument based on sound law.

Representing Parliament at CCMA.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Quality assurance The Legal Service Office has in terms of its business planning session for the period under review changed C H A P T E R from two legal advisers writing an opinion together to an individual legal adviser writing an opinion.
This allows for the Chief Legal Adviser to take responsibility for the quality of all opinions that leave the office.

In the absence of the Chief Legal Adviser the Senior Parliamentary Legal Adviser attends to quality control of all opinions.

This measure increases the output of work without compromising quality and facilitates the process of performance assessments.
Registrar of Members’ Interests Purpose Provide support to the Joint Committee on Ethics and Members’ Interests to implement ITS functions in terms of the Joint Rules of Parliament.

Core business of the Office of the Registrar of Members’ Interests: Achievement and output over the previous financial year.

Output and service delivery trends.

18 Main task Output Service delivery indicator Actual performance Provide advice on implementation, interpretation and review of Code of Conduct.
Written advice to Members.

Table report on complaints to the Committee.

Accuracy of advice.

Accuracy of reports.

Timeous and accurate Advice.

Reports accurate and timeous.

Table amendments.

Amendments tabled.

Amendments tabled.

Maintain Register of Members’ Interests.

Annual Register.

Accurate Register.

Register of Members’ Interests finalised in terms of the time- frames set by the Committee.
Annual Report 2005/06 Treasury Advice and Auditing C H A P T E R Purpose Provision of Treasury Advice and Auditing function to the Secretary to Parliament on all aspects of internal auditing and co-ordination of external auditing, risk management and fraud prevention.

Core business of Parliament: Achievement and output over the previous financial year.

Output and service delivery trends.


Main Tasks Output Service delivery indicator Actual Performance Assess compliance with the various systems implemented by management that regulate the usage of resources.

Monitoring of the various systems instituted by management that control and measure the usage of resources.

Audit of general and computer controls in order to ensure the integrity of financial information.
Identify high risk areas and their impact on the organisation, to focus the audit work in these areas and to ensure that management is aware and understands the implications of these risks.

Ensure that proper procedures are in place to prevent and detect fraud and the creation of a fraud prevention strategy.

Monitoring of the integrity of data utilised in the measurement of key performance indicators across all programs.
Creation of an environment of good control and governance by persistence and focussed auditing.

Advising management on how to improve the efficiency and effectiveness of policies and procedures and provision of feedback on fraud prevention on monthly basis.

Internal audits conducted per approved audit plan.

Internal audit reports issued.

Internal audits conducted per approved audit plan.

Internal audit reports issued.

19 Performed risk analysis at all stages of the planning process.
Internal audit reports issued.

Internal audits conducted per each case of fraud reported.

Internal audit reports issued.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Policy Management C H A P T E R Purpose To provide research support, analysis and advice on all aspects of policy development, co-ordination, implementation and monitoring.

Output and service delivery trends.

Main task Output Service delivery indicator Actual performance Policy development.

Developing policies.


Policies developed and implemented.

25 new policies developed and implemented.

20 Annual Report 2005/06 Protection Service C H A P T E R Purpose To create a safe and secured environment for Parliament to function effectively.

Core business of Parliament: Achievement and output over the previous financial year.

Output and service delivery trends.


Main Tasks Targets/Outputs Service Delivery Indications Actual Performance Provide Safety and Security within the precincts of Parliament.

Environment Safe and Secure.

Create a safe and secure environment.

No loss of life or injury due to threats recorded.

Internal Movement Controlled.

Movement of all visitors and contractors controlled.

Limited control exercised due to a lack of human resources.

Access Controlled.

Provided on a daily basis.


Access control provided on a daily basis.

Contingency Planning.

Evacuation Plan provided for all parliamentary buildings.

Evacuation diagrams completed.

21 Personnel Security.

All staff vetted.

Vetting in process.

Protection and monitoring.

Building and property security.

Inspections conducted and response services provided.

Regular inspections conducted, and all Incidents responded to.

Movement of Assets controlled.


Controlled the movement of assets.

Movement of assets controlled.

Key Control.

Exercise control over the institution’s keys.

Locks and keys of all MPs upgraded.

Physical Protection of Information.

All specified information protected.

No breaches recorded.

Classified Information.

All specified information protected.

No breaches recorded.


PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Achievements C H A P T E R Co-ordination of physical security provided by service providers During this financial year, a security committee was established to formulate a security framework and a security policy for Parliament.

The security policy for Parliament was finalised and signed by the Presiding Officers in December 2005.
Provision of access control measures During the 2005-06 financial year the Protection Services Section participated in several events and assisted in providing security for several official visits.

This Section also received attachments from the Gauteng and Limpopo Legislatures, the Office of the President, the Australian Parliament and the Nigerian Parliament.

Provide inspections of security facilities and equipment All security facilities and equipment are inspected on a daily basis.
Faults are reported and rectified immediately.

Design shortfalls have been identified at several entrances.

Co-ordinate personnel security All Occupational Support Personnel (OSP) were trained in the administration of vetting documentation for 22 parliamentary employees.

and all parliamentary employees are being re-vetted.
Due to the volume of employees to be vetted, the vetting processes started with key services such as The Office of the Speaker, Office of the Chairperson, Office of the Secretary to Parliament, Protection Services, IT, HR, and the FMO Office.

Theft of Parliamentary property/ assets reduced Security has been put in place to reduce the property and assets loss.

Since the new measures have been in place, no major losses have been reported.
Projects The Fire Control System in the Old Assembly has been upgraded.
Annual Report 2005/06 International relations C H A P T E R Purpose Facilitate Parliament’s engagement with multilateral organisations and bilateral engagements with foreign parliaments through the provision of logistical, policy and research support to members and ensuring the implementation of decisions taken at a multilateral level A. Multilateral Desk Core business of Parliament: Achievement and output over the previous financial year.

Output and service delivery trends.


Main task Output Service delivery indicator Actual performance Facilitating international participation.

Providing support to Members to improve participation at an international level.

Improved international participation.

Reports on international participation.

23 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Events that took place at the Multilateral Desk.

C H A P T E R Event Aim of the event Leader of the Delegation Achievements Chairperson of the NCOP.
Started lobbying for the hosting of the 38th CPA Africa Region Conference.

Event hosted by the Presiding Officers.

The event was successfully hosted.

36th CPA Africa Region Conference, Yaounde, Cameroon.

17th CPA Seminar, Cape Town.

112th IPU Manila, Philippines.

CPA Wilton Park Conference, United Kingdom.

Gathering of all African CPA branches to discuss matters pertaining to the CPA Plenary.

Parliament hosted 40 CPA countries to train parliamentarians on various aspects of parliamentary procedure.
Gathering of about 140 parliaments to discuss matters of international significance affecting parliamentarians.

The Conference concentrated on good governance and development in conflict affected countries.

Speaker of the NA.

Hon F Beukman.

24 Visit by Special Rapporteur on Indigenous Peoples Rights to Chairperson.

UN Special Rapporteur visited five Chairpersons of Portfolio Committees to discuss matters pertaining to indigenous persons.

Chairpersons of the Portfolio committees.


2nd World Conference of Speakers of the World, New York.

Meeting of Speakers of parliaments affiliated to the IPU.

Speaker of the NA.

51st CPA Plenary Conference: Nadi, Fiji Islands.

ACP-EU meeting of the Bureau, Brussels.

Gathering of all CPA branches to discuss matters of international significance to the CPA.
Meeting of African, Caribbean and Pacific states on the one hand with Members of the EU states on the other, to discuss trade matters pertaining to the Cotonou Agreement.

Chairperson of the NCOP.

Hon D J Sithole.

Parliamentary Forum on Energy Legislation and Sustainable Development: Parliament, Cape Town.

Parliament co-hosted an international conference with the UN dealing with issues of energy and sustainable development.

Event hosted by the Presiding Officers.

The event was successfully hosted.


Lobbying for the IPU President – Mr Casini (Speaker of the Italian Parliament).

Benchmarks discussed and set for good governance and development strategies developed for conflict affected countries.

Discussions held with PC Chairpersons on the rights of indigenous peoples within SA.

Adopted the Declaration on bridging the democracy gap in international relations: A stronger role for parliaments.
Lobbying for an “Africa Candidate” for the Secretary General position for 2006.

Ensured that the issues pertaining to the REACH legislation would be discussed at the Edinburgh JPA.

Annual Report 2005/06 Event Aim of the event Leader of the Delegation Achievements C H A P T E R 113th IPU, Geneva.

Deputy Speaker.

Gathering of about 140 parliaments to discuss matters of international significance affecting parliamentarians.

CPA Parliamentary Seminar on Africa: London.


Special seminar hosted by the CPA on African development.

Speaker of the NA.

Held several bilateral meetings with various countries including Cuba, Ethiopia & Côte d’ Ivoire.

UK’s initiative to focus on Africa in 2005, as Chair of G8 and the European Union and the Commission for Africa Report to galvanise political will behind Africa’s own priorities.

Bilateral visit: CPA- UK delegation.

Convocation of the 2005 Parliamentary Hearing at the United Nations.
10th ACP-EU Joint Parliamentary Assembly: Edinburgh, Scotland.

ACP-EU, Brussels.

The CPA - UK delegation visited with the Deputy Speaker and Education Portfolio Committee.

Meeting of parliamentarians to voice issues of concern affecting parliaments to the UN.

Meeting of African, Caribbean and Pacific states on the one hand with Members of the EU states on the other, to discuss trade matters pertaining to the Cotonou Agreement.


Hosted by the Chairperson of the NCOP.

Strengthened relations between the two CPA branches.

Speaker of the NA.

Issues of concern were successfully raised.

25 Hon D J Sithole.

Hosted a meeting for ACP delegates on impact of REACH legislation.

Hon D J Sithole.
Hon D J Sithole.

Consolidated ACP approach to economic partnership agreements and met with the EU Delegation for Relations with SA.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA B.

Bilateral Desk C H A P T E R Core business of Parliament: Achievement and output over the previous financial year.

Output and service delivery trends.

Main task Output Service delivery indicator Actual performance Influencing good governance practices.
Sharing information and experiences with other Parliaments to enhance democratic principles, especially on the African continent.

Improved international participation.

Reports on bilateral engagements and recording of interventions and lessons learnt.

Events that took place at Bilateral desk Event Aim of the event Delegation Composition Achievements Visit of the Speaker of Zimbabwe.

26 Exchange visit by parliamentary staff from Malawi.

Speaker JL Nkomo and four delegates.

One staff member.
One staff member.

To provide the newly appointed Speaker of Zimbabwe with mechanisms aimed at enhancing a multi-party Parliament.

• Consolidation of Parliamentary relations between the two countries.

An opportunity to share our knowledge base in the financial management area and allow our staff to exchange experiences.

A study visit to learn more about parliamentary processes and oversight mechanisms.

• To engage the Speaker of NA and President Mbeki on various political processes and advice.
To observe how best the administrative structures of Parliament can assist the Parliament of Malawi to transform its parliamentary service procurement and financial management section in line with policy provisions.

Visit by a Committee on Education, Culture and youth from the Vietnamese Parliament.

To learn from RSA how best can women and youth be accommodated in a democratic institution.

Fifteen MPs.

Information sharing and an opportunity to learn about policies relating to women and youth.
Annual Report 2005/06 Event Aim of the event Delegation Composition Achievements C H A P T E R Visit by the Tanzanian Parliamentary Commission.

The study visit concentrated on good governance in the area of administration and oversight and how best an efficient parliamentary service can support MPs.

Deputy Speaker of Parliament and Chairperson of the Commission.

Visit by Speaker of the Côte d’ Ivoire.

Visit by MPs from the Kingdom of Thailand.

Visit by a delegation of MPs from Malawi.


Visit by the Secretariat members of the House of Representatives of the Kingdom of Thailand.

Visit by the Speaker of the Parliament of Swaziland.

To learn on how best to institutionalise a multiparty Parliament.

* The effectiveness of the role of Presiding Officers.

Exchange visit on areas pertaining to rules of both NA and NCOP and how best is RSA able to implement oversight mechanisms and principles and what tools are being used thereof.
A study visit aimed at understanding the provisions of the Promotion of Access to Information Act.

To tap into RSA experiences around the area of; • Parliamentary procedures and minutes • Legislative process • Information technology • Modus operandi of the Secretariat and terms of reference thereof.

To learn and seek advice from RSA on how best can Swaziland transform its Parliament into a fully functional democratic institution.

Prof. Koulibaly, Speaker of Parliament.

Chairpersons and MPs.


Deputy Speaker of Parliament and eight MPs.

Deputy Secretary.

Speaker Sgayoyo Magongo.

Best platform to test the effectiveness of our administrative systems.

• Possibilities of designing best models in line with principles of good governance.

A reciprocal invitation expressed for Speaker Mbete to visit Côte d’Ivoire.

Exchange of ideas on house rules and examination of their effectiveness.
Undertook to use this piece of legislation as a guide to formulating a similar one but taking into account their special environmental needs.

Allowing managers an opportunity to test their skills base through first hand experience and sharing in their respective fields.

* A reciprocal invitation extended for our secretariat to visit Thailand.

Provided information and policy framework to be customised to suit the needs of the Swazi people.
27 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Event Aim of the event Delegation Composition Achievements C H A P T E R Visit by the Governor of Adamawa of Nigeria.

Visit by MPs from Kuwait.

Visit by staff attachment from the Parliament of Namibia.

To learn from Secretariat’s approach to management and leadership in pursuit of an effective Parliamentary Service.

To engage around Finance and Economic Affairs, Defense and observe the plenary.
To observe the functioning of the following structures, namely • NCOP • NA Table • IT • Research • Legal Services • Committee Section Governor of Adamawa.

Benchmarking RSA’s administrative models and the effectiveness thereof.

Chairpersons and Ambassador of Kuwait.

Benchmarking our defence and finance policies.

Staff members.

Benchmark our systems and procedures.

Official trip by NA members to the Union of Comoros.

28 To assist the Union of Comoros to facilitate the reconciliation programme.
Mr Magwanishe Ms CB Johnson.

To effect a sustainable national reconciliation programme.

Visit by the President of Sinn Fein of Northern Ireland.

To address MPs on the peace process in Northern Ireland.

Visit by Deputy Speaker of the Parliament of Hungary.

To pay a courtesy call on the Deputy Speaker with a view to enhancing the bilateral relations.

Mr G Adams, President of Sinn Fein.

An insight into the peace process.

Deputy Speaker Harach.

Sustained bilateral relations.


A reciprocal visit extended.

Annual Report 2005/06 C. Africa Desk Event Aim of the event Delegation Composition Achievements C H A P T E R Core business of Parliament: Achievement and output over the previous financial year.

Output and service delivery trends.

Main task Output Service delivery indicator Actual performance Influencing good governance practices.
Sharing information and experiences with other Parliaments to enhance democratic principles, especially on the African continent, through African Multilateral Forums.

Improved international participation.

Reports on African Multilateral engagements and recording of interventions and lessons learnt.

Events that took place at Africa Desk.


Event Aim of the event Delegation Composition Achievements Seminar in Tunisia, organised by the Joint Africa Institute, the African Development Bank, the IMF and the World Bank.

Election Observer Mission to the Comoros, organised by the Department of Foreign Affairs.

SADC-PF workshop of Chairpersons in Swaziland.

SADC-PF Summit of the AU on HIV/Aids, TB and Malaria in Nigeria.
To capacitate MPs and enhance the role of parliaments in good governance and poverty reduction in Africa.

The invite was addressed to Madam Speaker, however due to prior engagements she nominated Hon D Gumede.

To observe how free and fair the presidential elections in the Comoros were conducted.

Hon D J Sithole.

Hon M M Maunye.

Hon A Van Wyk.

Hon A C Steyn.

Hon P Smith.

29 • Consolidation of parliamentary relations between the institutions and other countries.
• Information shared with other parliaments.

• Consolidation of parliamentary relations between the two countries.

Hon G G Oliphant.

Hon O M Thetjeng.

• Members informed.

• Information shared with other parliaments.

Hon M S Manana.

* Information shared with other Parliaments.

Workshop Chairpersons of Committees dealing with media, information and communications related issues, on broadcasting reforms/ICT regulations.
To review the progress made in implementing the Plans of Action on the Abuja Declarations on Malaria (2000) and HIV/ Aids, Tuberculosis and other related infectious diseases (2001).

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Event Aim of the event Delegation Composition Achievements C H A P T E R Pan-African Parliament 5th Session, Midrand, RSA.

SADC-PF 20th Plenary Assembly, Maputo, Mozambique.

To attend the 5th Ordinary Plenary Session of the PAP.

Hon B Mbete.

Hon M J Mahlangu.

Hon F Hajaig.


Hon S Vos.

Hon P Nefolovhodwe.

The 5th Ordinary Plenary Session attended.

To attend the 20th Plenary Assembly of the SADC-PF.

Hon D J Sithole.

Hon F Hajaig.

Hon L K Joubert.

The Plenary Session attended.

IPU Seminar on Environment, Yaounde, Cameroon.

To capacitate MPs on dealing with issues of environment and water.

Hon C September.

Hon C Van Rooyen.

Hon H Matlanyane.

Adv Z L Madasa.

Hon M O Thetjeng.

Hon M Swart.


Information shared with other Parliaments and members capacitated.

Parliamentarians for Global Action meeting in New York, USA.

Legislative XML Workshop, Italy, Florence.

30 SADC-PF Elections Observer Mission to the DRC.

Invited to deliver a presentation to the PGA.

Hon F Hajaig.

• Presentation delivered.

Invited to present a paper on the PAP.

Invited to be capacitated on issues of IT and Legislation.
To observe how free and fair the presidential elections in the DRC are and if the SADC Election Guidelines were observed.

Hon S Vos.

• Paper presented.

Hon N Kheswa.

Hon R O Yako.

Hon M Mbangula.

Hon S Naidoo.

Hon S Rwexana.

Hon P H Maluleke.

Hon R Mohlaloga.

Hon S Sigcau.

• Managers capacitated.

• Elections observed.


Annual Report 2005/06 Public Affairs C H A P T E R Purpose To thread responsibilities of diverse administrative and political organs influences and reflect these internally and externally, and harness communication as a management tool.

Measurable objectives Oversight Integrates into the system of Parliament and harnesses communication as strategic political tool in support of democracy.
Provides strategic communication support to POs, Houses, Committees, etc (influences and reflects the exercise of oversight).

Public Participation Provides for meaningful interface with broader public.

Executes measurable (unified) public education programme across PAS.

Facilitates appropriate communication training for Leadership, Members and management.

Programme performance Provided media platforms through press conferences, interview sessions, opinion pieces, etc,.
for the 31 parliamentary leadership and Committees in communication, profiling and promotion of the business of parliament.

Conceptualised and executed events as per the parliamentary events programme, conducted tours and facilitated other interfacing opportunities in support of public participation and education.

Core business of Parliament: Achievement and output over the previous financial year.
Public education office: Publications Events that took place in public education publication Event/Project Aim of the event/project Delegation Achievements Radio programme.

To inform and educate the public on parliamentary processes To promote an understanding of Parliament and its work.

Programme flighted to 14 SABC radio stations, 11 Official Languages: 25 Seconds – infomercials/ads 90 seconds – interviews and docu-dramas 300(5 minutes)seconds – Weekly magazine.
Listenership: Reach – 86% over 26 million people reached Average frequency 31.4.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Event/Project Aim of the event/project Delegation Achievements C H A P T E R Conference on Challenges of Fire and Floods in Human Settlements.

Portfolio Committee on Housing hosted the event.

PEO was tasked with organising the event.

About 150 participants attended the event.


MPs, Government Officials mostly from Disaster Management sector, NGOs and CBOs dealing with fire and flood management.

People’s Assembly.

To create an opportunity for the public, particularly the most marginalised communities, to engage with Parliament, the Provincial Legislatures and Local Government.

MPs, MPLs, Cabinet Ministers, Deputy Ministers, Councillors, Ward committees, NGOs, CBOs and general public from City of Johannesburg.

Women’s Parliament.
Women’s Parliament.

32 NCOP “Taking Parliament to People” - Limpopo.

State of the Nation Address.

“Taking Parliament to People” - Northern Cape.

To draw together a gathering of women from civil society and parliamentarians across the national spectrum to share and reflect on their common and distinctive experiences.

Participants: Parliamentarians Office of the Status of Women (OSWs) Chapter 9 Institutions NGO and CBO dealing with women’s issues.
Taking Parliament to People programme is part of Parliament’s obligation to facilitate public participation.

PEO tasked to assist with mobilisation of communities as well as co-ordinating activities for the opening and closing ceremonies.

To organise public to participate by forming civil guard of honour during the State of the Nation Address.

PAS was tasked with mobilising and publicising the event to surrounding communities.
Participants: MPs, MPLs, Cabinet Ministers, Deputy Ministers, Councillors, NGO, CBOs and general public of Tzaneen district.

Conceptualised event.

Organised the: Civil Guard of Honour Eminent Persons Junior Civil Guard of Honour - Schools.

Taking Parliament to People programme is part of Parliament’s obligation to facilitate public participation.

PEO tasked to assist with mobilisation of communities as well as co-ordinating activities for the opening and closing ceremonies.
PAS was tasked with mobilising and publicising the event to surrounding communities.

MPs, MPLs, Cabinet Ministers, Deputy Ministers, Councillors, NGO, CBOs and general public of Kuruman district.

Live broadcast of event on SABC2.

Live link up with the 9 Provincial Legislatures.

About 1500 people attended the Kliptown event.

First time that Parliament gathered outside of Cape Town.

About 90 participants attended the event.

About 3000 people attended per day.


100 Civil Guard of Honour drawn from all the provinces participated.

10 Eminent Persons 270 Junior CGOH – Schools.

More than 3000 people attended the event per day.

Annual Report 2005/06 Output and service trends.

Task Output Service delivery indicators Actual performance C H A P T E R Information provided.

Informative, accurate and timely.


Planning and production of educational and informational material for Members of Parliament, parliamentary staff and the public.

Accurate and timely.

Promotional items in support of events.

33 Website: Information provided via website attracted a total of 1 126 958 hits.

This is an increase of more than 65% over the previous year.

InSession: Produced and distributed 3 issues.

320 000 copies.
320 000 copies.

Around the House: Produced and distributed 4 issues to all staff and Members.

Conference on the Challenges of Fire and Floods in Human Settlements: 19 – 20 April 2005, Designed and produced: Banners, bags and t-shirts.

Mission and Vision of Parliament: 17 May 2005, Mugs, key rings, mouse pads and book markers.

2 000 of each.

People’s Assembly: 26 to 27 June, Designed and produced: t-shirts, beanies, shopping bags, banners and men’s scarves.
Distributed nationally to all provincial events.

Women’s Parliament: 30 to 31 August, 200 bags, 200 ladies scarves, 30 pashminas and 30 men’s scarves.

Zimbabwean Observer Mission by Members of Parliament: 31 April, Golf shirts, sun hats, umbrellas, cooler bags, suntan lotion, bibs, arm bands, first aid kits and folio bags.

Taking Parliament to the People: Limpopo: 31 October to 4 November, 3000 t-shirts and peak caps.

Also hand held flags.


PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Task Output Service delivery indicators Actual performance 34 Accurate and timely.

Publications in support of events.

UN Energy & Sustainable Development Conference: 5 to 7 October, Windmills, beaded pens, golf shirts, conference bags.

200 of each.

African Peer Review Mechanism: November – December, T- shirts and peak caps.

5 000 of each International Children’s Day: 1 June 40 t-shirts.
Secretary ’s greeting card: December 500 cards.

Speaker’s greeting card: December 500 cards.

People’s Assembly: MATV presentation for internal flighting, Posters and booklets.

Taking Parliament to the People: Limpopo Posters, pamphlets, newsletters and submissions booklets.

Taking Parliament to the People: Kuruman 27 to 31 March 2006, 1 000 posters, 10 000 pamphlets, 3 000 newsletters and submissions booklets.

UN Energy and Sustainable Development Conference: Booklet and pamphlets.
African Peer Review Mechanism: Produced event Newsletter.

Annual Report: December 2 000 copies.

State of the Nation Address: 11 February 2006, SONA theme publication.

Keiskamma Tapestry launch: 8 March 2006, Designed and produced 5 000 brochures for the event.

Annual Report 2005/06 Public Relations Events that took place over the year.

C H A P T E R Event Aim of the event Period of event Achievements 4 x Conferences.
Facilitate active citizenship as well as international participation and interest in the business of Parliament and South Africa.

Throughout the year.

Conferences received good attendance and were successfully organised.

25 x Exhibitions.

Facilitate active citizenship and interest in the business of Parliament.

Throughout the year.

32 x Functions, lunches & dinners.

Facilitate active citizenship and interest in the business of Parliament.

3 x Joint Sittings.
3 x Joint Sittings.

Facilitate active citizenship as well as international participation and interest in the business of Parliament and South Africa.

Throughout the year.

Throughout the year.

6 x Launches.

Facilitate active citizenship and interest in the business of Parliament.

Throughout the year.

All exhibitions were successfully facilitated and accommodated.

Problems have arisen where ministerial officials do not adhere to the guidelines provided.
All functions were successfully facilitated and/ or organised.

All Joint Sittings were fully attended by invited guests as well as members of the public.

All launches were fully attended by invited guests as well as members of the public.

35 4 X Meetings and Workshops.

2 x Photo sessions.

Facilitate active citizenship and interest in the business of Parliament.

Facilitate active citizenship and interest in the business of Parliament.

Throughout the year.


Meetings and Workshops received good attendance.

Throughout the year.

Sessions received maximum participation.

11 x Special sittings and outreach programmes.

Facilitate active citizenship and interest in the business of Parliament.

Throughout the year.

Provided structured support to the NA and NCOP for their sittings and outreach programmes.

8 X State and Delegation Visits.

Facilitate active citizenship and interest in the business of Parliament.

Throughout the year.


Provided structured support to facilitate the visits.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Media Relations Output and service delivery trends.

C H A P T E R Main task Outputs Service delivery indicators Actual performance Media Management.

Mobilising the regional and national media about the NCOP.

Print Campaign.

Participated in KZN and Limpopo Take Part in Parliament campaign.

36 Raising awareness.


Print adverts were placed in both regional and mainstream media targeting members of the public.

Public Hearings.

The public hearings were successfully held through various provinces of the country.

Follow up visits.

Organised Media interviews for NCOP Presiding Officer.

Working with international media.

Organised accreditations for International Journalists to attend joint sitting of Parliament.

Media services and support.

Co-ordinated electronic and print media schedules.


Support for Committee.

Organised numerous media briefings for Committees and provided media advice.

APRM Opinion pieces were disseminated to mainstream media in an attempt to raise awareness about the role of Parliament in the process.

The members of the public were mobilised to attend and had an opportunity to engage Parliament on the APRM process and how they could play a role.
Following the NCOP visits to KZN and North West, intensive media support was churned out to highlight the significance of the follow up visits during the ‘Take Part in Parliament’ campaign.

Hosted international Journalists, General Secretary of UN, and Prince of Belgium.

Effective media liaison and media support provided for enhance effective people’s Parliament.
The support to Parliamentary Committees has been intensified to a more interactive level; this includes support for the Joint Committee on Ethics and Members Interest and many other Select Committees in the NCOP.

Annual Report 2005/06 Organisational Development C H A P T E R Purpose: Design and implement organisational development initiatives aligned to the strategic objectives of Parliament Output and service delivery trends.
Main task Output Service delivery indicators Actual performance Developing a competency model.

Develop Competency framework.

Acceptance of the competency framework by the institution.

Competency Framework developed.

Change Management support to Marang (Enterprise Resource Planning).

Strategy to manage change during the implementation of an Enterprise Resource Planning system.

Implementation of the change strategy.

Change management strategy developed and implemented.
37 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Project Management C H A P T E R Strategic Projects for the year 2005-06 The projects per Strategic Objectives are: 1.

Build a quality process of scrutinising and overseeing government’s action 1.1 Constitutional Negotiators Interviews The Constitution has a number of areas that require clarity, especially with regard to the Oversight role of Parliament.
This project was designed to interview the constitutional negotiators in order to understand the thinking at the time of the drafting of the Constitution around the various oversight clauses.

This project has already completed 48% of the required interviews and will result in a report for consideration by the Task Team on Oversight and Accountability.

These outputs will also provide valuable information for the development of Parliament’s Oversight Model.
38 1.2 Institutions Supporting Democracy Interviews The role of Institutions Supporting Democracy within the Oversight model of Parliament is being investigated through this project.

The project has interviewed all Chapter 9 institutions and other bodies supporting democracy and is in the process of finalising the report for the Task Team on Oversight and Accountability.

The outputs of this project will help enrich the oversight model of Parliament.
1.3 Best Practice on Oversight The Task Team on Oversight and Accountability are in the process of researching and developing a best practice guide for committees.

The best practice guide will become a practical institutional tool to improve the effectiveness of committees.

The project has made substantial progress and the best practice guide will be launched in 2006 and play an important role in the development of members and staff.
1.4 Audit of Public-funded Institutions This project conducted research to identify all public-funded institutions accountable to Parliament due to constitutional or legislative requirements.

A total of 742 institutions were identified and Parliament is now conducting a process to determine their lines of accountability to Parliament.

The project will provide a valuable input to the implementation of Parliament’s Oversight Model.
1.5 Development of the Parliamentary Oversight Model The Parliamentary Oversight Model is a model intended to give the broad framework for Parliament to conduct oversight within its five-year term.

The model intends to address the institution’s challenges of long-term oversight, programming, executive accountability and resourcing.

The oversight model is currently in draft form and will be finalised for adoption by the Joint Rules Committee in 2006.
Annual Report 2005/06 1.6 Implement the Parliamentary Content Management System (PCMS) Critical to the effective management of Parliament’s core business is the management of parliamentary C H A P T E R information in compliance with National Archives regulations.

The PCMS project will provide Parliament with electronic document management and workflows for both legislative and oversight processes.

In addition the system will have programming and scheduling functionality for the houses and committees.
Parliament has already appointed the service provider to implement this two-year project.

This project is an initial stepping stone toward proper Knowledge Management within the institution.

1.7 Provide committee rooms with systems and technologies This project was approved in 2005 and has resulted in the implementation of modern committee room systems in the NCOP and old Assembly buildings.
The project plans to further upgrade the electronic systems of committee rooms E249, M46, the Old Assembly Chamber and Good Hope Chambers where systems are outdated and urgently require replacement 1.8 Human resource capacity needs for implementation of the oversight model of Parliament This project aims to develop research and analytical capacity for each committee of Parliament in order to assist committees to conduct quality oversight.
The additional capacity will assist Parliament to implement its oversight model more effectively.

The project will initially focus on 15 committees and over a three-year period address the content needs of all committees.

1.9 Establish a training programme for members in oversight-related areas Parliament has appointed a consortium of service providers to develop a curriculum for Members of Parliament to better equip them for the role of oversight.
The project will not only develop the curriculum but will also, through a series of accredited courses, provide Parliament with a virtual university for the future development of parliamentary skills.

This programme will also be extended to parliamentary staff.
39 1.10 Establish a communication and co-ordination mechanism across committees and clusters Parliament has the important task of co-ordinating and communicating across portfolio committees, select committees and joint committees on issues that are transversal and must be dealt with greater co-ordination.

This project is aimed at developing processes for this co-ordination and with communication.

It is a project that is linked to Oversight and Accountability.
1.11 Refurbish and upgrade committee rooms This project is aimed at the refurbishment of existing committee rooms and the identification and development of additional committee rooms across Parliament.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 2.


C H A P T E R Further build a people’s Parliament that is responsive to the needs of all the people of South Africa 2.1 Implementation of the language policy The language policy aims at building capacity, systems and process for Parliament to provide language services in all 11 official languages.

This project will ensure multilingual services in translation, interpreting and reporting.
2.2 Improve the public participation model This project is aimed at developing and implementing a model for Parliament that will integrate with the Oversight and Accountability Model in order to make Parliament more responsive to the needs of the people.
2.3 Implement a video-conferencing system This project is part of a national video conferencing project supported by the EU-Legislature Support Programme aimed at linking all nine provincial legislatures with the national legislature via video conferencing.

2.4 Implement the Parliamentary Intranet Due to the numerous ICT systems within Parliament, this project is aimed at providing a single integrated access to the various systems.
40 2.5 Provide translation systems This project is aimed at implementing translation systems to improve the efficiencies in the language services section of Parliament.

2.6 Develop public participation systems This project relates to the integration of existing public participation systems and the development of new systems to support the Public Participation Model for Parliament.
2.7 Implement the Parliamentary Broadcasting Project This project aims at implementing capacity, process and systems to ensure the development and distribution of content from Parliament.

The project also aims at upgrading Parliaments existing broadcast infrastructure to meet the demands of digital technology and delivery formats.

This project will also look at the storage and digital retrieval of volumes of parliamentary video footage currently inaccessible by the public.
2.8 Establish a SADC participation system This project aims at developing and implementing systems to support Parliament’s participation in SADC.

Annual Report 2005/06 2.9 Provide people-centred training for staff As the institution moves towards becoming a People’s Parliament that is responsive to the needs of the C H A P T E R people, it is important the internal culture of the organisation becomes more people-centred through adequate training of staff.
2.10 Develop new parliamentary symbols This project has been completed with the installation of the National Assembly Mace and the NCOP Black Rod.

2.11 Develop a new Parliamentary image and position This project aims at introducing Parliament’s new Emblem and promoting the vision, mission and values of Parliament to the people of South Africa.
2.12 Establish Parliamentary Democracy Offices The aim of this project is to establish nine Parliamentary Democracy Offices to provide parliamentary information directly to the people in less serviced areas of South Africa.

The project will initially start with four offices in 2006 and will eventually have mobile units to assist the offices to disseminate information in distant communities.
2.13 Pan-African Parliament Establishment This project was completed in 2004 when Parliamentary resources were used to support the establishment of the Pan-African Parliament.

41 2.14 Facilitate SADC co-operation This project is aimed at facilitating better parliamentary co-operation within SADC PF.

2.15 Unified Communications Project This project is aimed at the integration of telephones, emails, faxes and other communications required by members.
The solution would take into account the mobility of members and the difficulties of communicating with members when they are away on constituency work.

2.16 10-Year Review project This project is conducting a review of all the achievements of the Parliament of South Africa since 1994 and will result in a book to be launched later in 2006.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 3.


C H A P T E R Build an effective and efficient institution (service delivery improvement programme) 3.1 Improve institutional governance This project was completed with the adoption by the Joint Rules Committee of the new governance model of Parliament, which provides structures for the effective and efficient running of the institution.
3.2 Parliamentary policy project This project aims at realigning the policies of parliament with the vision, mission and values of the organisation.

3.3 Financial Administration of Parliament and Provincial Legislatures Bill This project aims to provide positive input into the development of this legislation and to ensure the implementation of the legislation’s provisions within Parliament.
3.4 Enterprise Resource Planning (ERP) System (including integrated Finance, Human Resources, Procurement Systems, budgeting, performance management and planning) Parliament has implemented a new ERP solution for Finance, Human Resources, Members’ Travel and Procurement.

The project will now be extended to implement integrated planning, budgeting and performance 42 management systems.
3.5 National Assembly sound and voting system In 2004 Parliament implemented a new sound and voting system for the NA Chamber to improve the service quality of plenary sessions.

3.6 Implement a digital recording system Parliament has implemented a digital recording system to record sessions of the houses in digital format and thus reduce the time required to produce parliamentary Hansard.
3.7 Provide a system to record Members’ attendance and information The members’ attendance system would provide Parliament with systems to validate member attendance and supply relevant information to the member.

3.8 Integrate the library system Parliament’s library requires a modern library system to manage the library collection and services to the public.

3.9 Upgrade of the IT network This project, completed in 2004, provided Parliament with a new network backbone with greater bandwidth and redundancy.
Annual Report 2005/06 3.10 Conduct a skills audit The skill audit project was completed with the development of a competency model for the institution.

C H A P T E R 3.11 Competency Assessment Project This project will assess competencies of all senior staff and management to determine the existing competencies as against the future requirements of Parliament and their positions.

These assessments would be done against the competency model determined by the Parliamentary Skills Audit.
3.12 Provide human resource training and development alignment The competency assessment project will help determine the institution’s key development and training requirements in order for the institution to deliver on its mission and vision.

This project is aimed at establishing and implementing an organisational programme to provide the required training and development.
In addition this project will develop programmes to upskill and develop staff who currently have administrative skill, to enable them to work in a knowledge environment.

3.13 Provide Information Communication Technology contractors Parliament completed a process to contract additional ICT support services for the institution.
3.14 Changing the culture in Parliament – moral regeneration This project aims at developing and implementing a long-term programme to introduce and promote good culture and values amongst parliamentary staff.

43 3.15 Parliamentary process review and change management This project is aimed at establishing and implementing an institutional change management programme to manage organisational change resulting from Parliament’s strategic projects.
3.16 Team development programme This project established a number of sporting codes, wellness programmes and other events to foster greater team-work, development and co-operation.

3.17 Relocation to 90 Plein Street This project, completed in early 2004, relocated over four hundred parliamentary staff to new offices in 90 Plein Street, where modern facilities and a better working environment were created.
3.18 Provide for artworks storage This project will provide sufficient artwork storage space with suitable provision to ensure the proper preservation of artwork of historical and national importance.

3.19 Asset tracking and management system The asset tracking and management system would provide Parliament with a fixed asset register for the management of parliamentary assets.

This includes the evaluation of artworks.


The evaluation of Parliament’s fixed assets and artwork collection was completed in 2005.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 3.20 Museum Although Parliament has a number of exhibition areas, the institution has no space allocated for a museum C H A P T E R where permanent displays of artwork of national and historical significance can be displayed.

This project would identify, renovate and establish the Parliamentary Museum.
3.21 Space Utilisation Project This project will address the problems of lack of adequate banqueting facilities, facilities to receive foreign dignitaries, including making additional space provisions for the President, the Leader of Government Business and the Speaker’s Office.
44 Annual Report 2005/06 National Assembly Table Division C H A P T E R Purpose The National Assembly Table provides overall advice and guidance on, and support in respect of, National Assembly and Parliamentary proceedings and procedures, and related administrative services.
Measurable objectives The measurable objectives of the National Assembly Table Division in pursuit of the core objectives, which are in line with the strategic objectives of Parliament, are: • Provide advice and guidance on parliamentary proceedings and procedures • Provide support in respect of parliamentary proceedings and procedures • Render Chamber and administrative support • Provide procedural advice and support in respect of external parliamentary interaction Intended impact and performance level.
Intended impact Programme output Performance level Provide advice and guidance on parliamentary proceedings and procedures.

Advice and guidance provided on parliamentary proceedings and procedures.

Accurate, appropriate and clear.

45 Support provided in respect of parliamentary proceedings and procedures.

Support provided in respect of parliamentary proceedings and procedures.

Comprehensive, reliable and prompt.

Render Chamber and administrative support.

Chamber and Administrative support rendered.


According to procedure and Policy.

Provide procedural advice and support in respect of external parliamentary interaction.

Procedural advice and support in respect of external parliamentary interaction.

Appropriate to needs, timely comprehensive and clear.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA The output and service delivery trend.

C H A P T E R Sub-programmes Outputs Service delivery indicators Actual performance National Assembly Table.
Advice and guidance provided on parliamentary proceedings and procedures.

Comprehensive, reliable, clear and timely advice and guidance.

Advice and guidance provided for:- • 57 sittings of the • National Assembly and 7 Joint Sittings • 28 Extended Public Committees • 9 considered rulings • 23 notices of motion 4 appointments processed in respect of constitutional and other statutory institutions.

Training provided for Members on 10 issues.


180 requests processed in respect of non-plenary related advice and research.

46 Support provided in respect of parliamentary proceedings and procedures.

Comprehensive, accurate and clear processes and procedures.

Minutes of proceedings produced for 57 sittings of the National Assembly and 28 Extended Public Committees.

93 House resolutions communicated.
Support provided to meetings managed by the Division: • 5 Joint Rules committees • 4 Joint Subcommittee on Review of the Joint Rules • 8 Task Team on International Relations Policy • 5 Subcommittee on Review of National Assembly Rules • 27 Chief Whips’ Forums • 2 Chief Whips Forum Workshops • 24 National Assembly Programme Committees • 4 National Assembly Rules Committees Annual Report 2005/06 Sub-programmes Outputs Service delivery indicators Actual performance C H A P T E R Issue 10 of Procedural Developments in the National Assembly produced.
Chamber and administrative support provided in respect of:- • 57 Sittings of the National Assembly • 7 Joint Sittings and • 28 Extended Public Committees • Crossing the floor of 25 members of the National Assembly processed.

• The establishment of 5 new parties processed.

• 5 parties reviewed a total of 18 candidates lists.

• 7 parties’ candidates lists submitted after floor crossing period.

• 13 resignations and 13 appointments of members of the National Assembly processed.
Procedural advice and support provided on 10 occasions in respect of Parliament’s international participation.

47 Chamber and Administrative support rendered.

House functioning smoothly.

Timely, comprehensive and clear.

Procedural advice and support in respect of external parliamentary interaction provided.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA The outputs of the Division The outputs of the Division, by their nature, continue to be primarily demand driven through House Rules, C H A P T E R decisions of the House and its committees, and requests and directives of the Speaker and other presiding officers, whips and members.
Support and participation There are increasing demands on the Division in terms of support to and participation in task teams and projects:- Oversight Task Team, Panel of House Chairpersons, Chief Whips Task Teams, Transformation Task Team, Video Conferencing Project, Information Communication Technology, Parliamentary Democracy Offices Project.
Procedural Developments in the National Assembly “Procedural Developments in the National Assembly,” a publication produced by the staff of the Division, records significant procedural matters.

This publication serves as a source of readily available information, which can be accessed quickly to assist with dealing with procedural matters.

Issue 11, which covers the procedural developments for the period January to December 2005, is in the process of completion.
Audit of Statutes The “Audit of Statutes” is another important publication by the Division.

This publication identifies the functions and duties assigned to Parliament in the Constitution and other laws.

An update of this publication 48 is nearing completion.

National Assembly Guide to Procedure A third valuable publication produced by the Division is the National Assembly Guide to Procedure.
This publication provides a structured and comprehensive overview of the constitutional and other statutory provisions, the National Assembly and Joint Rules, and established practices and conventions which, taken together, provide the framework within which members exercise their powers and functions.

The first edition of the guide was produced in March 2004.

An update of the Guide to Procedure has been commissioned for publication in 2006.
Ten Year Review Publication The 10 Year Review is a publication, celebrating Parliament’s achievements since 1994 and highlighting challenges the institution continues to face.

The design and layout of the book are nearing completion.

A launch date toward the end of 2006 is being planned in consultation with the Presiding Officers.
Annual Report 2005/06 National Council of Provinces Table Division C H A P T E R Purpose Facilitate passage of constitutionally sound legislation and provide constitutionally sound procedural and legal advice.

Measurable objective of the National Council of Provinces Providing procedural advice and related services as well as liaison with provincial legislatures and local government in accordance with the guidelines determined by the House and the Chairperson.

Intended impact and performance level.


Intended impact Programme output Performance level Provide constitutionally sound procedural and related legal advice.

Procedural advice provided.

Procedural guide produced.

Prepared minutes of plenaries and House Committees Record of time spent Legal advice provided.

Provide information and communication with provinces and local government.

Provide information to provinces.

Facilitate provincial and SALGA participation.


49 Achieved according to timeframes and accurately.

Achieved according to timeframes and accurately.

Minutes prepared timeously and accurately.

Time recorded accurately.

Legal advice provided timeously and accurately.

Accurate Information provided to: • Provincial legislatures • Provincial liaison officers • SALGA • Ministries • NCOP Members • Public Provincial and SALGA delegates were included in NCOP workshops and events.
Mandates were requested and received on S76 legislation as per the programme for the period in question, prior to the start of the relevant sitting.

Provide security and protocol services.

Chamber security.

No incidents of unauthorised entry in the Chamber were reported.

Access control.

Chamber always kept locked and no incident of unauthorised access reported.

Evacuation in the Chamber Protocol services.

No emergency evacuation in the Chambers.


PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Intended impact Programme output Performance level C H A P T E R Provision of administrative support.

Administrative services.

Logistics and provision.

Documentation management.

Facilities management.

Achieved according to timeframes.

Scheduling of House business.

NCOP programming.

Achieved accurately and timely.


Output and service delivery trends Main task Outputs Service delivery indicators Actual performance Provide constitutionally sound procedural and related legal advice.

Procedural advice provided.

Procedural Advice provided.

No constitutional comebacks.

Procedural guide produced.

Procedural Guide produced.

Smooth functioning of the House.

50 Prepared minutes of plenaries and House Committees.

Record of time spent.


Legal advice provided 100% Accurate records.

Prepared minutes of plenaries and House Committees.

Record of time spent.

Legal advice provided No constitutional comebacks.

Scheduling of House business.

NCOP programming.

Programme for NCOP.

delivered.

Programmes for NCOP delivered in time.

Provide information and communication with provinces and local government.

Provide information.

Improved interaction between Parliament and Public Enhanced participation.
Information requested by the provinces, SALGA, liaison officers, the public, etc, was disseminated or correctly referred within 24 hours of receipt.

Facilitate provincial and SALGA participation Media liaison.

Quarterly production of NCOP News.

Touch screen buttons in the chamber were updated by 12:00 on every sitting day.

Reminders for names of special delegates and requests for mandates were submitted 48 hours prior to the relevant sitting.
Meetings with provincial and SALGA liaison officers were held to inform them of developments eg Taking Parliament to the People, workshops and administrative issues.

Provide security and protocol services.

Chamber security.

Access control.

Evacuation in the chamber.

Protocol services.

Safe chamber.

Controlled access.

Evacuation plan developed.

Protocol services rendered.

No incident.

No unauthorised access.

No complaints.

Successful evacuation.

No breach of protocol.


Annual Report 2005/06 Main task Outputs Service delivery indicators Actual performance C H A P T E R Provision of administrative support.

Administrative services.

Successful committee meetings.

House committee meetings: Multi Party Whips Forum.

Logistics and Provision.

Successful NCOP events and projects supporting public participation and oversight.

20 meetings were held: Joint Rules Committee: 4 meetings were held.
NCOP Rules Committee: 3 meetings were held.

Programming Committee: 19 meetings were held.

Joint Programming Committee: 3 meetings and 14 events were held.

Documentation management.

Effective document management.

Implementation of the new in- house system.

Facilities management.

NCOP premises prepared.

Chamber cleaned before and after sittings, and all NCOP offices daily before 8:30am.

51 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Achievements C H A P T E R 1.
President’s Annual Address Aim To emphasise a theme identified by the Executive (and introduced in the State of the Nation address), on the occasion of a Taking Parliament to the People visit.

Stakeholders President, NCOP Ministers, MECs, MPLs, SALGA, public and staff members Achievement The theme of “People’s Parliament at work together with our people” was highlighted and provinces received the opportunity to participate in the debate.

2.
2.

Deputy President’s Annual Address Aim To emphasise a theme identified by the Executive (and introduced in the State of the Nation address), on the occasion of a Taking Parliament to the People visit.

52 Stakeholders Deputy President, NCOP and provinces Achievement The theme “Towards ensuring that wealth (economy) is accelerated and shared amongst the people” was highlighted and provinces received the opportunity to participate in the debate.
3. International relations Working visit by Prof Ginandjar Kartasasmita, chairperson of the Indonesian Regional Representatives Council.

The Indonesian Regional Representatives Council as a newly established body (Oct 2004) engaged the NCOP in discussions on: 1.

Effective supervision of the national budget by a regional chamber 2.

Parliament’s constituent outreach strategies 3.

Effective representation of regional needs and demands 4.
Constitutional reform The Indonesian delegation received briefings on the oversight role of the NCOP, its Committee system, role in budgeting process (including reviewing the national budget, intergovernmental finance, equalisation and revenue sharing), links with the provinces, local government and the public, as well as “Taking Parliament to the People” Annual Report 2005/06 4.
Workshop conducted 4.1 Presiding Officers Aim To consider the draft mandates legislation, protocol and policy for NCOP members’ travel to provinces and processing of international agreements.

NCOP Presiding Officers and provincial Speakers participated in this workshop.

C H A P T E R Achievement Guidance and input received with respect to the drafting of mandates legislation and adoption in principle of protocols.
The important decision was taken that mandates would not be required for international agreements.

4.2 Institutional Memory Reports Aim To engage the author of the two institutional memory reports: Second Term Review 1999- 2004 and Speeding Transformation.

Achievement Inputs and comments received in order to finalise the content of the two reports so that they can be published as the final document.
53 4.3 Intergovernmental Fiscal Review Aim To provide Members of the NCOP with an understanding of the Intergovernmental Fiscal Review (IGFR) and its importance and relevance to Parliament.

Achievement Workshop arranged arising from discussions between the Minister of Finance and the Chairperson of the NCOP to provide an in-depth insight into the oversight of spending trends in provinces and local government.
4.4 Whippery workshop Aim To crystallise the role of Chief Whip, party whips and provincial whips within the NCOP, and between the NCOP whippery and provincial whips.

Achievement NCOP whippery and provincial whips increased understanding of the role of whips PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 5.
NCOP Youth Parliament C H A P T E R Aim To recognise that Youth Day was going to be celebrated on 16 June and to provide the NCOP with the opportunity to listen to the youth and also to educate the youth about the NCOP and its constitutional mandate.

Achievement One hundred and fifty learners (youth) participated in 3 subjects for discussion, which were structured in the format of a mock NCOP plenary, and Ministers participated in the discussions.

6.
6.

Taking Parliament to the People 6.1 North West and KwaZulu-Natal Aim To review issues highlighted by the initial visits and to monitor progress.

54 Stakeholders NCOP permanent delegates, MECs and MPLs, public and staff members participated during this visit.

Achievement Continued challenges in service delivery were identified, and communities were informed of the progress regarding the issues they originally raised.

6.2 Limpopo Aim The programme is part of Parliament‘s public participation efforts.
It is intended to afford people residing in places that are regarded as the back of the beyond an opportunity to interact with Parliament and the Executive.

Stakeholders NCOP Members, Ministers, MECs and MPLs, SALGA, the public and staff members participated during the visit.

Achievement Report on hearings compiled and tabled in the NCOP and debated in the House, and report referred to the Executive.
Annual Report 2005/06 6.3 Northern Cape Aim Public participation programme intended to afford people residing in places that are regarded as the back of the beyond an opportunity to interact with Parliament and the Executive.

C H A P T E R Stakeholders NCOP Members, Ministers, MECs and MPLs, SALGA, the public and staff members Achievement Draft report compiled, to be tabled and debated in the House and referred to the Executive.

7.
7.

Celebration of the NCOP ninth year anniversary Aim To celebrate the ninth year of the existence of the NCOP Stakeholders NCOP Members and staff, Speaker, Secretary to Parliament Achievement People understood the role of the NCOP and its achievements during the past nine years 55 8.

Launch of Private Members’ Legislative Proposals manual Aim To enable Members and MPLs to effectively introduce legislation in Parliament and the provincial legislatures.
Stakeholders Forty (40) NCOP members, provincial delegates, representatives from the Konrad Adenauer Foundation.

Achievement Members of the NCOP, MPLs and other relevant stakeholders were able to realise their constitutional mandate and introduce legislation in Parliament and the provincial legislatures.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Legislation and Oversight Division C H A P T E R Purpose The purpose of the Legislation and Oversight Division is to provide procedural, administrative, language and information support services to the legislation and oversight function of parliament, as well as to produce Hansard.
The measurable objective of the Legislation and Oversight Division is: In pursuit of the core objectives of: • Passing laws; • Overseeing executive action; • Facilitating public participation and involvement; and • Facilitating international participation The Legislation and Oversight Division provides procedural, administrative, information, research and language support services to Parliament, including facilitating the participation of the Executive through the Office of the Leader of Government Business.
Intended impact and performance level.

56 Intended impact Programme output Performance level Facilitation of the legislative and oversight functions.

Bills (official text) published for introduction.

Accomplished within agreed time.

Bills (official translation) proofread and edited.

Accomplished within agreed time.

Processed Amended Bills (official text).

Achieved within timeframe required by committees.

Amended Bills (official translation) proof-read and edited.
Advice and guidance on committee proceedings and procedures.

Accomplished within the agreed time.

Provided as required.

Research papers and information on legislative matters before committees.

Provided within agreed timeframes in spite of limited resources.

Research papers for members.

Library material for members.

Provided within agreed timeframes in spite of limited resources.

Facilitation of the oversight function.

Published Question Papers.

Published within agreed time.


Annual Report 2005/06 Intended impact Programme output Performance level C H A P T E R Published official record of questions and replies.

Met the deadline.

Fact sheets, oral presentations and sectoral advice Library and research material.

Information fact sheets and sectoral advice provided to committees in time.

Administration requirements of committees met and logistical arrangements for committees’ oversight visits made.

Accomplished within the current practice.


Committee reports drafted, edited and published.

Issues of quality of reports are a challenge Facilitation of House proceedings and publications.

Produced and published Order Papers.

Published within the agreed timelines.

Produced and published ATCs.

Produced within agreed time.

Produced and published Minutes of Proceedings of the Houses.

Submitted in time.

Simultaneously interpreted speeches.


Provided in time with the recently increased human resource capacity.

57 Official report of proceedings (Hansard) drafted, edited and published.

Translated texts of documents and speeches.

Achieved.

A lot of improvement has been seen in the production of the Unrevised Hansard with the improvements that were introduced in the systems and human resource capacity.
Publication of hardbound volumes of Hansard and website publications still a challenge with a limited capacity for translation and lack of capacity at quality assurance level.

Not achieved to the maximum, it is still a challenge with limited human resources and it is affecting the publication of Hansard books.

Ensured availability of Cabinet Ministers to participate in House proceedings and committees.

Achieved.
Achieved.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA During the year under review this division rendered the following services as per the measurable objective: C H A P T E R 1.

Processing of legislation Forty-two (42) Bills were received and processed during this period.

Thirty-nine (39) Bills were processed and finalised by the National Assembly committees.

Thirty two (32) Bills were processed and finalised by the Committees of the National Council.
Thirty-nine (39) Acts were sent to the President for assent without any comebacks.

2.

Processing of questions and replies Written questions and oral replies.
Questions requiring written reply Questions requiring oral reply 10 000 1000 100 10 1 10 000 1000 100 10 1 58 President Deputy President Ministers NA 18 10 1835 NCOP 1 8 175 President Deputy President Ministers NA 24 25 486 NCOP 0 19 144 There were a total of 1863 and 184 written replies for the National Assembly and National Council of Provinces respectively.

The oral replies were 535 and 163 for the National Assembly and National Council of Provinces respectively.
This makes a total of two thousand, three hundred and ninety-eight (2398) questions and replies that were processed for the National Assembly, and three hundred and forty-seven (347) for the National Council of Provinces.

3.

Production of papers relating to proceedings of the Houses and committees This is one of the work performance areas that places a lot of demand on the resources due to its tight delivery deadlines to which staff have consistently performed excellently.
The deadline for publications is 08:30 and this has been met irrespective of how late the political input has been received, which has led to staff working long hours (sometimes up to 23:00).

280 pages were produced, printed and published for the following Daily papers as required: • Order Papers: 62 for National Assembly (NA) in two languages and 40 for National Council of Provinces (NCOP).
• ATCs: 158 • House Minutes: 55–National Assembly, 40 for National Council of Provinces, 4–Joint sittings (2 languages) and 28–Extended Public Committees (2 languages).

Annual Report 2005/06 4.

Provision of guidance and advice in relation to committee proceedings and procedures (excluding House Committees) C H A P T E R Nine hundred and seventeen (917) meetings of committees were held and facilitated during the period April 2005 to March 2006.
These meetings dealt with all the business of parliamentary committees such as: • committee internal affairs; • activities related to the oversight of the Executive by Parliament, including briefings, interrogation of the annual reports, strategic plans and budgets; and • processing of legislation.

Minutes of these meetings have been produced.

Committees also undertook one hundred and thirty-eight (138) oversight visits to sites throughout the country.
The main objective of the oversight visits was to confirm levels of service delivery at grassroots level and to identify obstacles to service delivery.

After each visit committees submitted a report and made recommendations to the Houses on what needed to be done by the Executive to improve service delivery.

African Peer Review Mechanism (APRM) Four researchers were seconded to the APRM between October 2005 and February 2006.
The researchers provided support to the Ad Hoc committees on Corporate Governance; Democracy and Good Political Governance; and Socio-Economic Development.

During this process, the researchers provided support to the committees for the collation of their reports to inform the parliamentary report in the APRM.
This included providing the committee with background papers, compiling reading materials, arranging committee hearings with stakeholders and attending to logistical requirements thereof, drafting reports on the public hearings, drafting reports of committees and preparing notes for the political report of the Presiding Officers.

59 5.
59 5.

Provision of Library and Research services to Members, Committees, Management and staff 5.1 Reactive research The Research Unit received approximately 363 research requests during the period April 2005 to January 2006.

Approximately 723 research reports were completed, including 125 proactive research papers.

Fifty-five evaluation forms were returned.

Most of the forms indicated positive responses to the research briefs.
In general, where comments are included on evaluation forms, it was to request additional information.

On occasion, where negative comment was received, it was due to the lack of information received from the Department or where the information was sent to the incorrect address.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Reactive research requests form the bulk (598) of the research work was produced by the Unit.
We have seen a C H A P T E R slight shift in that the research unit has become more involved in Parliamentary projects, such as the People’s Assembly, Women’s Parliament, Youth Parliaments, etc, which has necessitated more in-depth papers.

Two researchers were part of a team that was involved in developing guidelines on Parliament’s involvement in International Relations.
Two papers, with follow-up questions, were prepared for the Speaker on the crisis in Sudan and Burundi: • The crises in Darfur – Sudan and Burundi: the role of the African Union (AU), United Nations (UN) and Pan-African Parliament (PAP) in promoting peace and related matters.
• Background to the Conflict, Peace, Negotiations and Future Prospects in Burundi–for the Speaker of the National Assembly 5.2 Proactive Research Papers A significant component of the Information Services’ strategic repositioning within Parliament is for library, research and information services to become more pre-emptive, thereby improving the efficiency and effectiveness of services supporting the work of Members, Committees and management of Parliament.
The Research Unit embarks on various proactive research projects initiated by individual researchers or research teams.

The focus of these projects is based on the researchers’ assessment of current and 60 forthcoming issues of relevance to Parliament.

The products range from short briefs to bigger projects usually undertaken by teams.

For the period under review, the Research Unit embarked on a project entitled, “South Africa and the Millennium Development Goals: Assessing Progress and Challenges”.
The Project will conduct a situational analysis and assessments that compare the current situation with the targets set by the Millennium Declaration and explore the role of Parliament in ensuring that there is optimal progress and the country is able to meet the targets set by the Goals.

A draft report has been produced.

5.3 Facilitation of the oversight functions Fact Sheets for Members A number of Fact Sheets were developed during the period under review.
These fact sheets present topical and current information in an easily accessible format.

The rationale for such fact sheets is that they can serve numerous purposes for Members of Parliament, that is, a quick and handy source of reference, a tool to assist in formulating questions to departmental officials and the Executive, and as a tool for use in debates and speeches.
Review of the Impact of Equality Legislation A team of researchers is assisting in the preparation of documentation for the review of the impact of equality legislation project.

In this regard, the Research Unit has already completed a list of all equality legislation that has been passed since 1994.

In addition, the Research Unit is currently undertaking a desktop study looking at research relating to the impact of equality legislation especially as it relates to gender and disability.
The Unit Annual Report 2005/06 has also drafted a guide, which could be used by Provinces to assist them to conduct provincial reviews, and is doing a comparative analysis between South Africa and other countries with regard to the status of gender and C H A P T E R disability in those countries.

The countries include Nigeria, Rwanda, Sweden, Norway, Chile, Malaysia, Australia and Bolivia or Nicaragua.
5.4 Parliamentary Bills Digest The Bills Digest includes a short summary of all legislation that was processed by Committees in Parliament.

The Bills Digest gives an indication of the status of the legislation with respect to the legislative process.

During the period under review, the Bills Digest was compiled until mid-2005.

5.5 Library DVD Project The Research Unit assisted the Library with the development of a conceptual framework focusing on an envisaged Library video project.
The Research Unit was tasked with scrutinising all the documents outlining the history of the Library, its establishment, aims, and activities and how these activities have changed with the inception of democracy in 1994.

The project culminated in the production of a digital video disk (DVD) to be used as a promotional and marketing tool by the Library of Parliament.
5.6 Library collection: Committee work by Reference Librarians A considerable number of Members of Parliament and staff make regular use of the Reference service and the frequency has increased considerably during the reporting period.

Reference work is an indispensable part of the Library function, especially in a parliamentary environment where Members of Parliament are seldom in a 61 position to spend time on information searches themselves.
Information Files/Web logs created/updated The following new files/web logs/CDs were created: • Web logs: Education, Gender and Children, Beijing +10, Violence against women; Women and HIV/ AIDS; Children and HIV/AIDS, Trafficking and Migration, Accountability.

• RICH web log for RIC communication purposes discontinued due to lack of interest.

• File on the Dual Economy.


• File on Floor crossing • File on Good Governance • File on Public Protector • File on the Health Charter and the state’s proposed medical plan.

• Information file on the title change of the Black Administration Act since 1927 as a result of a long search for the information.

• File on AIDS in the Workplace • CD of information to Justice Chairperson • CD of material on APRM PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 6.
Provision of simultaneous interpreting services for Parliament Members were able to use any official language of their choice and the staff interpreted these simultaneously.

C H A P T E R The challenge here is the quality of the interpreting, especially when Members use flowery language or slang.

Staff undergo training and also participate in terminology development to develop term banks which are appropriate for the parliamentary environment.
Additional interpreting booths have been built and equipped for the National Assembly.

Eleven new booths were built and relocated for the National Council of Provinces.

7.

Production of the official report of debates in both Houses Members’ speeches were transcribed within 24 hours of delivery.

However, producing unrevised Hansard within 48 hours was not always possible due to lack of capacity at the quality control level.
This is being addressed by the appointment of 33 Senior Language Practitioners that is currently being processed.

8.

Provision of translation services Since the appointment of 4 extra Language Practitioners per language, in the Interpreting Unit, the translation of Members’ speeches delivered in languages other than English is going smoothly.

The 24-hour deadline is easily met.

However, work still needs to be done to improve the quality of the translations.
This will be greatly enhanced by the appointment of Senior Language Practitioners for each language to undertake quality assurance.

62 The additional intake of 44 new Language Practitioners in the interpreting unit, however, assisted with the translations when they were not engaged in interpreting.

9.

Provision of administrative and logistical support to Committees Nine hundred and seventeen (917) meetings of committees were held and facilitated during the period April 2005 to March 2006.
These meetings dealt with all the business of parliamentary committees such as: • committee internal affairs; • activities related to the oversight of the Executive by Parliament, including briefings, interrogation of the annual reports, strategic plans and budgets; and • processing of legislation.

Minutes of these meetings have been produced.

10.


Provision of support to Parliament’s participation in national, regional and international activities 10.1 Parliamentary Offices One researcher was involved in a project to establish the provincial Parliamentary Democracy Offices.

This involved identifying three possible areas in each province where these offices could be established.
The researcher worked closely with Statistics South Africa and drafted methodology for choosing offices across the nine different provinces.

Based on the criteria chosen, the data generated three possible options per province.

In addition, together with the Chief Researcher, a questionnaire was drafted to measure international best practice.
Annual Report 2005/06 10.2 Children’s Day debate A researcher was involved in the development of a proposal for possible themes for debates on International C H A P T E R Children’s Day and National Youth Day.

A content framework for celebrations on International Children’s Day on 1 June 2005 was developed.

10.3 State of the Nation Address 2006 The theme for the 2006 State of the Nation Address is, “All Shall Have Equal Rights”.
The Research Unit has formed part of the team working on the conceptualisation of the event.

The Unit produced a content framework and content papers for this event.

10.4 People’s Assembly The Research Unit assisted the Public Education Office with the development of a content framework and sectoral papers for the People’s Assembly held in October 2004.

At the People’s Assembly: 50 Years of the Freedom Charter, two researchers co-ordinated the rapporteur component.
10.5 Taking Parliament to the People Programme At the end of the last reporting period, the Unit provided research support to the NCOP “Putting our People First.

Taking Parliament to the People” programme in Mpumalanga, 14 – 18 March 2005.

During the period under review, the report was drafted and tabled in the House.

Two researchers provided research support to this programme of the NCOP during November 2005.
The Committee Section provided rapporteuring services and the researchers were responsible for collating the report.

Research papers were also prepared in advance for the Members of Parliament in preparation for the 63 meeting in the Province.
10.6 Pan-African Parliament (Committees and Language Services) The division, on the request of the Pan-African Parliament, again seconded a staff member to the PAP to continue co-ordinating the committee support services to the 10 committees and five regional caucuses prior to and during the Third Session.

The staff member was further given the responsibility of co-ordinating the activities of the interpreting services.
10.7 Women’s Parliament Researchers were involved in the drafting of the content framework for the Second Women’s Parliament, which was held in August 2005.

This entailed compiling papers on the four thematic areas that were discussed by the meeting.

This content framework was used to assist the various Members of Parliament that participated in the different breakaway sessions, which dealt with a variety of thematic areas.

10.8 Youth Day Youth Day was celebrated in the NCOP on 15 June 2005.
This took the form of a Youth Parliament.

One researcher was involved in developing the thematic areas and questions for discussion.

The researcher, together with the Chief Researcher, briefed the youth in a session preceding the Youth Parliament.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R 10.9 Provision of support to the South African delegation to the Pan-African Parliament Two researchers provided research support to the South African Parliamentary delegation attending the Third Ordinary Session of the Pan-African Parliament.

The session took place from 29 March to 11 April 2005.

A Report was prepared on the Third Ordinary Session of the Pan-African Parliament.
In addition, a number of research papers were requested during the session: • Fact sheet – HIV and AIDS statistics for Africa.

• Fact sheet – Communicable diseases in Africa.

• Fact sheet – Immunisation in Africa.

• Fact sheet - Health-related Millennium Development Goals.

• Paper on Access to Justice.


• “Preparatory Notes for the Keynote Address at the Strategic Planning Workshop of the Committee on Gender, Family, Youth and People with Disability”: Paper produced for the Deputy Speaker ’s address at the meeting of the Pan-African Parliament.

During the Fourth Session, which was held in Midrand from 21 November – 2 December 2005, two Researchers provided research-related support to the five (5) members of the South African delegation to PAP.
64 Accordingly, the following research documents were prepared for the members prior to the Fourth Session: • Overview of Issues Relevant to the Committee on International Relations, Co-Operation and Conflict Resolution • Overview of Issues Relevant to the PAP Committee on Human Rights and Justice.

During the Session different support was specifically provided to Hon Ms Fatima Hajaig, who hold a seat on the PAP Committee on Human Rights and Justice.
The assistance provided ranged from preparing background documents for Ms Hajaig’s submission and debate during the plenary sessions to assisting her during the Meetings of the Committee on Human Rights and Justice.

Accordingly, the support extended to Ms Hajaig included: • Background Notes for the plenary debate on the United Kingdom (UK) Commission for Africa.

• Background Notes for the plenary debate on the Report of the African Union on Peace and Security in Africa.
• Background Notes for the plenary debate on the oversight role of PAP.

The Research staff also drafted the Report of the Fourth Session on behalf of the South African Delegation.

Annual Report 2005/06 Corporate Services Division C H A P T E R Purpose The Corporate Services Division is responsible for human resources, information and communication technology services.

Measurable objectives • To provide Human Resource (HR) and Information Communication Technology (ICT) services.
65 Programme performance Main achievements of the division in the previous year • development of human resource strategy • establishment of the employee wellness programme • reduction of sick leave • development of HIV and Aids policy and strategy • development of the Master Systems Plan (MSP) • implementation of Oracle Enterprise Resource Planning • implementation of Members Travel System Intended impact and performance level.

Intended impact Programme output Performance level Human resource management.
Provision of human resources.

Facilitated recruitment and appointment of staff in accordance with approved policy and procedure.

Employee benefits administration.

Managed employee benefits in terms of policy and procedure.

Created platforms for fostering and maintaining good labour relations.

Availability of platforms and support provided within agreed time.

Provided human resource development services.

Services provided within agreed time frames, policy and procedure.
Provided support for the utilisation of the performance management system.

Provided support for achieving employment equity.

Advice and support provided during performance planning, contracting, review and assessment in terms of policy and procedure.

Co-ordinated implementation of employment equity process in compliance with legislation.

Provided employee assistance services.

Co-ordinated employee wellness services in accordance with policy and agreed time.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Intended impact Programme output Performance level C H A P T E R Managed remuneration and job level information; and provided organisation design services Accurate information managed and services provided within agreed time and in terms of policy and procedure Implementation of human resource information system Oracle HR system implemented within approved time-frames Provide information, communication and technology services Provision of ICT system The service was provided within the agreed timeframe 66 Annual Report 2005/06 Human Resources C H A P T E R Human resource strategy A strategy was developed to address the challenges facing the human resources function in terms of capacity and alignment with the strategic objectives of Parliament.
The strategy also aims to improve human resource capacity to create an efficient and effective institution.

Staff establishment Parliament employed a total of 966 employees, including fixed-term contract staff.

The organisational structure and details of workforce profile in terms of race and gender, according to occupational categories and levels, are included in the annexure.

Staff movements Staff movements include changes in staff complement as a result of appointments and separations.
Staff movement 966 81 68 16 1000 100 10 1 Management, Professional and Specialists Appointments Total workforce Separations 67 The graph above indicates that a total of 85 separations and 83 appointments were recorded between 1 April 2005 and February 2006 with the total workforce of 964.

This indicates 9 percent of labour turnover.

The 83 appointments include a total of 16 management, professional and specialist positions from various divisions; sections and units.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Appointments made to key managerial and professional/specialists positions include the following C H A P T E R Position Chief Operations Officer Head Researcher Manager Senior Researcher Head Deputy Head Division/Section/Unit Office of the Secretary Office of the Speaker Office of Speaker Office of the Chairperson Office of the Chairperson Security Management Security Management Organisational Development Specialist Office of the Secretary Manager Section Manager Section Manager Section Manager Section Manager Unit Manager Provincial and Municipal Liaison Catering Services Procurement Finance Management Accounting Financial Accounting Procurement Specialist Team Leader Procurement Bi-Laterals 68 Employee wellness The employee wellness programme provides a wide range of services with the overall purpose of enabling employees to improve and maintain a healthy life, which contributes to better performance and service delivery.
The service is currently outsourced and a holistic approach to employee wellness has been adopted.
The following services were provided: • training workshops for managers and supervisors to create awareness of the employee wellness programme and services available to staff; • co-ordinated coaching programmes on leadership and managerial skills; • 6.7 percent of staff participated in counseling sessions on a number of issues; • developed a strategy to guide all interventions in relation to HIV and Aids; • co-ordinated the International/World Aids Day events to strengthen awareness amongst staff and to demystify the stigma associated with HIV and Aids; • facilitated HIV and Aids awareness workshops to further educate staff; • provided voluntary counseling and testing on HIV and Aids; • co-ordinated the Women’s Day celebration in recognition of the contributions made by women in various sectors; • co-ordinated the participation of staff in the Cape Times/FNB Walk and Twilight Team Run as part of the team-building initiatives; and • co-ordinated wellness days to promote employee wellness.
Labour relations The purpose of the labour relations function is to create platforms for fostering and maintenance of good labour relations.

Annual Report 2005/06 Collective agreements The function facilitated the appointment of the Full-time Shop Steward in terms of the collective agreement C H A P T E R reached with NEHAWU.

There was no agreement on the negotiations on the conditions of service and the dispute was resolved through arbitration at the CCMA.
Conditions of employment Parliament implemented a 5.3 % salary adjustment with effect from 1 April 2005 in terms of the three-year agreement on the improvement of conditions of employment concluded with NEHAWU.

The adjustment was implemented for staff in the bargaining unit (grades A1 to C3) and for managers and professionals/specialists (grades D1 to F2) in terms of the mandate provided by the Presiding Officers.
Sick leave The sick leave entitlement for employees was reduced from 86 to 36 working days in a three-year cycle.

Disputes All conciliations and arbitrations heard at the CCMA and Labour Court regarding alleged unfair dismissals and mutual interest matters were successfully awarded in Parliament’s favour.

Labour relations training Training was arranged for managers and supervisors to empower them with skills to effectively initiate and manage disciplinary action.
The critical importance of such training lies in educating managers and supervisors 69 on current and latest developments in legislation and best practices.

Overtime variation On the recommendation of the auditors and in consultation with organised labour, Parliament successfully obtained an overtime variation from the Department of Labour.

The variation enables parliamentary employees to work a maximum of 20 hours overtime per week, instead of the prescribed 10 hours per week.
Performance management The main objective of the performance management system is to ensure that the strategic and business objectives of Parliament are achieved by setting clear individual performance outputs and measures to review and assess these objectives.

Included in the performance contract is a personal development plan that identifies gaps in required competencies and solutions to address these gaps.
Human resource development The human resource development function manages training and development programmes.

Training programmes Parliament spent a total amount of R1 132 453 on training programmes in the 2005-06 financial.

The details of training interventions implemented are contained in the annexure.
Training programmes implemented include: PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA • corporate governance C H A P T E R • knowledge management • language training • management development • legislative drafting • protocol • project management • meetings and minute taking Bursaries Parliament provides financial assistance to staff to enrol in tertiary institutions to further their educational qualifications and to address knowledge and skills requirements of the institution.
A total of 110 staff received bursaries to study at institutions of higher learning at a total cost of R558 638.

Internships A total of 17 interns (graduates and students) were placed in the internship programme during this reporting period at a total cost of R271 500.
The breakdown of interns is as follows: • 01 post-graduate • 10 graduates • 06 students 70 Employment equity Parliament as a national institution aims to develop a workforce representative of the national demographics of the country through the employment equity process.

This will ensure that the workforce profile is representative at all occupational categories and levels.
Initiatives implemented include the appointment of staff to meet employment equity objectives as well as the training of managers and staff on dealing with diversity.

The process of developing a new employment equity plan and related policies was initiated.

The details of the workforce profile in terms of race and gender are contained in the annexure.
Remuneration and job level management The remuneration and job level management function is responsible for job analysis, evaluation and grading, as well as the maintenance of job level and remuneration information.

Services were provided to various business units in organisation structuring, job design and job evaluation.

The function also conducted surveys on remuneration in preparation for negotiations and for benchmarking of policies and practices.
Human resource information management The Oracle HR Information System went live on 2 March 2006 as part of the Marang Enterprise Resource Planning (ERP) project.

The implementation of the system will improve human resource information management capacity of the institution.

Human resource staff played a major part in the solution design and implementation process.
The system currently caters for organisation maintenance, position management and control, recruitment and appointments, employee benefits administration, labour relations, training administration/learning management, personnel administration, payroll administration and report functions.
Annual Report 2005/06 ICT Section C H A P T E R Main achievements of the ICT Section The development of the Master Systems Plan (MSP) was followed through with a Change Management Project to provide business units with a detailed understanding of the MSP and its implementation.

The largest of the MSP projects implemented was Project Marang, which involved the implementation of the Oracle Enterprise Resource Planning software to manage Parliament’s Finance, Human Resources and Procurement functions.
A system was also provided to manage members’ travel requirements.

Other achievements for the Section include: • Constitution of an IT Steering Committee to improve the governance of IT in Parliament.

• Improvements made to the network, backups and Internet and PC security.

• Provision of an ICT Help-Desk • Provision of ICT Training of Members and staff.

• Improved administration of GroupWise e-mail and the network.

• Electronic refurbishment of 7 Committee Rooms.


• Interpretation systems for NA and NCOP Committees.

• Improved PC technician service.

• Development of micro-systems to assist LOD in their work.

71 Core business of Parliament: Achievements and outputs over the previous financial year.

Output Achievement Change Management Project for the MSP.

Business awareness of the MSP and its implementation plan.

Project Marang.
Project Marang.

Improved management of Parliament’s Finance, Human Resources and Procurement functions.

Members Travel System.

Improved management of travel for members.

IT Steering Committee.

Improved governance of ICT in Parliament.

Capacity Plan for ICT Section.

Revised structure of Section to align with the strategy of Parliament and MSP requirements.

IT Policies.

Improved governance of IT.

Capacitated ICT Infrastructure.

Capacitated S&V Infrastructure.

Improved backups of electronic data.


Improved access control over Internet access.

Improved server management.

Improved Internet bandwidth.

Improved anti-virus controls and management.

Improved electronic facilities in Committee Rooms Improved Interpretation systems for NA and NCOP Committees.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Activities that took place and delivered as per the ICT mandate (main task).

C H A P T E R 1.
C H A P T E R 1.

Provision of ICT leadership • Provided an Implementation plan for the Master Systems Plan (MSP) • Implemented an IT Steering Committee • Engaged resources through SITA to assist with the implementation of the MSP • Developed 7 IT policies • Entered into Service contracts with ETA and Dimension Data 2.
Provision of systems • Implemented the Marang ERP System, which included modules to manage Finance, procurement and Human Resources • Completed the Electronic Refurbishment of 7 Committee rooms • Completed Xywrite to Word Conversion • Provided a Resource Booking System for Committee Rooms • Provided an ICT Customer Support Helpdesk System • Provided a Research Management System • Provided a Legislation and Support website • Provided a Questions Management System • Provided a PIO webpage 72 • Designed and developed a specification for the Intranet tender • Designed and developed a specification for the Website tender • Evaluated Voice Recognition Software • Assisted with the analysis, design and preparation of a tender for the EU-sponsored video conferencing project 3.
Support of systems • Installed 454 new laptops and desktops, and 454 printers for Members.

• Rolled out 274 new PCs, 41 laptops, and 54 printers for support personnel and staff.

• Maintenance performed on the following systems: o Maintained Internet o Maintained GroupWise o Implemented management reports o Implemented Zen for Desktops 4.

Provision of infrastructure support services • Performed maintenance of the Parliamentary Network • Provided anti-virus security.
• Updated the Tivoli system for data backups • Implemented NIC teaming on all servers • Upgraded the DNS and DHCP Servers • Customised the Service Desk software • Implemented a Content Filtering System to manage Internet access.
Annual Report 2005/06 C H A P T E R • Upgraded the Internet proxy server • Upgraded the Netware servers to version 6.5 • Updated firewall policies and rules to improve WAN controls • Relocated Wan Infrastructure to 90 Plein Street • Provided infrastructure for the ERP solution • Installed desktops and thin Client infrastructure in the training room • Upgraded storage systems • Provided anti-virus security.

• Implemented system monitoring tools 5.


Provision of customer care and admin support services • Provided ICT Customer Support Helpdesk • Provided ICT Training to Members and staff numbering 46 and 615 respectively • 6718 requests for IT assistance were processed.

• Compiled inventory of ICT Assets • Provided Electronic Tagging of Assets • Updated Asset management system 6.

Provision of audio and video services • Installed 15 monitors for Members and parliamentary management.
21 offices were cabled for MATV.

• 54 NA sittings, 38 NCOP sittings, and 2 joint sittings were recorded.

Live feeds were provided to the 73 SABC, E-TV and DSTV.

• Audio services were provided for 2240 Committee meetings.

• Assisted NCOP in providing audio services for sessions in Provinces.

• Provided extended audio and video services for the People’s Assembly, Women’s Parliament, and State of the Nation Address, Budget Speech and EPCs.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Institutional Support Division C H A P T E R Purpose Institutional Support Division supports Parliament’s vision, “To build an effective people’s Parliament that is responsive to the needs of the people and that is driven by the ideal of realising a better quality of life for all the people of South Africa” through rendering the following in an effective and efficient manner: • Provisioning services • Catering services • Housekeeping and accommodation • Documentation Management • Health and safety services • Artwork Management Measurable objectives of the Institutional Support Division: • To provide management of documents and records by ensuring their classification, distribution, preservation, conservation and production and reproduction of other parliamentary papers.
• To provide for the provisioning and procurement of goods and services.

• Provisioning of meals to members of Parliament, cater for functions and provide refreshments for 74 • To provide adequate office accommodation, parking facilities and office maintenance to all members committees.

and administrative staff.

• To ensure that the artworks and artefacts in Parliament are preserved, recorded, maintained and accessible.
• To provide a SHE Management system driven through certain objectives that stem from the requirements of the Occupational Health and Safety Act 85/ 1993.

Intended impact and performance level.

Intended impact Programme output Performance level Procurement services.

Catering services.

Accommodation and Housekeeping service.

Timely delivery, quality goods/ services, according to the procurement procedures.

Healthy meals and refreshments served on time.

Timely delivery of quality goods & services.


Timely, quality, within budget.

Co-ordinating office, parking accommodation including maintenance of buildings and housekeeping services.

Adequate, maintained facilities including office, parking and grounds and house-keeping services.

Document management Effective use of information.

Providing documents and records management.

Improved access to information.


Annual Report 2005/06 Intended impact Programme output Performance level Health and Safety services.

Safety, Health, Environmental Quality (SHEQ) system implemented in time and management / control processes established.

C H A P T E R Improved Legal compliance, SHE GAP audit and risk assessments conducted.

Making art/ antique collection and information on it accessible.

Providing an up-to-date database and ongoing maintenance and display of artworks and antiques.
Improved access to information and ongoing preservation and display.

Output and service delivery trends.

Main task Outputs Service delivery indicators Actual performance Provide document and records management for Parliament.

Monitoring usage of telephone services.

Reports provided on usage of telephone services.

Reporting on usage of telephone services.

Papers tabled before Parliament.

Papers recorded in the ATC.

Papers referred to appropriate committees.

Daily papers delivered.


Members and staff received papers.

Papers delivered to Members’ offices by not later than 09:00.

75 Conserved and preserved books and paper-based artefacts.

Books and paper-based artifacts available for use.

Books and paper-based artefacts preserved.

Printed documents bound into books.

Created books from printed materials.

Bound documents into books for preservation.

Printed and reproduced documents.

Papers required for service made available.


Papers produced for the service.

Updated file plan and availability of records.

Control and archive records.

Inventory of records compiled.

Provide Catering Services.

Meals served in restaurants.

Time spent between order taking and delivery time.

Meals delivered within 3 minutes of placing order.

Satisfied clients.

Satisfied clients.

Functions catered for Committee; light meals and refreshments served.

Meals ready when delegates arrive.


Meals and refreshments delivered 10 minutes before meal breaks.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Main task Outputs Service delivery indicators Actual performance C H A P T E R Provisioning and Procurement of goods and services.

Procurement of goods and services facilitated.

Timely, quality delivery, in accordance with procurement procedures.

Goods and services delivered on time.

Arrange enabling contracts/term agreements.


Timely in accordance with procedure.

All enabling contracts in place before expiry thereof.

Provision of vehicles.

Timely Vehicles provided to POs.

Provide vehicles and drivers.

Timely Travel service provided.

Timely Accommodation and housekeeping services.

Allocated office space.

Request forwarded to DPW for additional accommodation.

76 Delivered mail/ documents.

Documents/mail received.

Co-ordinated cleaning/ upgrading/ refurbishment of buildings.
Co-ordinated and requested cleaning/ upgrading of buildings and grounds.

Interior cleaning of buildings.

Special services in N A Chamber.

Provide services during sittings and special events.

Vehicles and drivers provided to all staff.

Travel service arranged for committees and staff.

Reporting on acquired office space/building.

Reporting on allocated office space.

Documents/mail delivered to Members’ and staff offices.

Timeously.

Reporting on cleaned/ upgraded buildings and grounds.
Timeously and professionally.

Timeously and professionally.

Move assets [furniture].

Furniture moved and disposed of.

Timeously Refurbishment (offices and other various areas).

Compliance with the OHS Act, Environmental Act, Building Regulations, etc.

Co-ordinate refurbishment of various areas.

Timeously Conduct legal compliance audits and risk assessments.

100% assessments conducted and reporting on compliance and non compliance to established health and safety committees.
Effective and Efficient Safety, Health and Environmental Quality (SHEQ) system.

Annual Report 2005/06 Main task Outputs Service delivery indicators Actual performance Making art antique collection and information on it accessible.

Inventory compiled and maintained.

Up to date inventory available for use.

Compiling of inventory ongoing.

C H A P T E R Condition reports compiled and conservation programme maintained.

Up-to-date condition reports available for reference and conservation programme ongoing.
Compiling of condition reports and referral of works to conservationists ongoing.

Conditions in upgraded storage rooms maintained.

Storage rooms maintained as per museum best practices.

Maintenance of storage rooms ongoing.

Selection of art and artefacts displayed.

Selection of art and artefacts on display in Parliament.

A selection of art and artefacts are on display in public areas in Parliament.

Loan agreements entered into with borrowers and loans monitored.
Loans effected as per agreement and artworks put on display at borrowing institutions.

Loans monitored and ongoing.

Public outreach actions implemented.

Public outreach working relationships established.

Public outreach efforts ongoing.

Inventory compiled and maintained.

Up to date inventory available for use.

Compiling of inventory ongoing.

77 THE DELIVERY PROCESS PER MAIN TASK OF ISD DIVISION 1.

PROVIDE DOCUMENT AND RECORDS MANAGEMENT FOR PARLIAMENT 1.1.
Provision of telephone administration service The Telephone Administration Office is using a telephone management system to report on the usage of telephones.

The reports produced by the system are forwarded to the Finance Management Office for billing the various offices.

1.2.

Facilitating tabling of papers Papers received for tabling are checked against the appropriate legislation to establish the purpose for tabling.
A recommendation is sent to the Presiding Officers for referral of the paper tabled to the appropriate committee.

The referral will either be for consideration and report or for information based on the established purpose for tabling the paper.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 1.3.


Distribution of papers to members and staff C H A P T E R Papers for the parliamentary proceedings such as Order Papers and Bills are delivered to Members and other stakeholders every morning before 09h: 00 during session The daily papers are also distributed electronically to Members, staff and other stakeholders outside Parliament.
Parliamentary papers are also distributed to schools for use as resource materials and also to promote understanding of parliamentary processes.

1.4.

Conservation of books and paper artefacts In the main, books that are conserved in the Conservation Laboratory are Library books.

The unit is also involved in the conservation of the maps of Parliament.

It also assists in the preparation of other artworks for exhibitions by both the Artworks Office and the Parliamentary Millennium Project Office.

2.
2.

PROVIDE CATERING SERVICES Number of meals provided to MPs and Staff 1000000 78 312551 212218 130554 100000 10000 Members’ meal Members’ refreshments Staff meals and drinks 2.1 The graph above indicates the number of meals served to members of Parliament and staff during this financial year.

2.2 Personnel Matters: The position of Section Manager was filled.

2.3 Refurbishments: Old Assembly Building Sam’s Bar was renovated.
2.4 The outsourcing of the staff cafeteria was concluded and awarded to Royal Sechaba Food Services.

Annual Report 2005/06 3.

PROVISIONING AND PROCUREMENT OF GOODS AND SERVICES Number of orders raised for the 2005-6 financial year amounts to 57 204.

C H A P T E R Servicing the Procurement Committee: 16 Procurement Committee meetings were conducted in the financial year.

Tender administration: Tenders advertised in the 2004-05 financial year amount to 11 tenders.

4.
4.

ACCOMMODATION AND HOUSEKEEPING SERVICES 4.1.

Providing and allocating of offices for Members and Staff The Department of Public Works leases buildings to provide Parliament with office space.

The allocation of offices for political parties [Members and political party support staff and administrative staff is done by Household Services].

Lack of adequate Parliamentary office space remains a challenge.
Providing and allocating Parking for Members and Staff 4.2 The Department of Public Works allocates parking space for Parliament.

Household Services provide block allocations of parking bays to Members of Parliament and administrative staff.

Lack of adequate parking facilities for both Members of Parliament and parliamentary officials remains a 79 serious concern.

4.3.
4.3.

Distribution of mail/documents to Members and Staff Household Services receives, sorts and distributes mail/documents for Members of Parliament and administrative staff (officials).

This service includes internal mail/document distribution (office to office).

4.4 Maintenance of buildings and grounds The Department of Public Works, through facilities management [WSP / DSVH], is responsible for the maintenance/refurbishment/upgrading of all buildings within the parliamentary precincts.
The maintenance/cleaning of grounds and gardens forms part of their responsibilities and Household Services monitors and reports on their performance.

Insufficient budget allocations for refurbishment/upgrading of buildings and the turn-around time on services provided by both the Department of Public Works and WSP/DSVH have been a cause for concern in the past years.

Providing NA Chamber Services 4.5 Household Services provides services in the National Assembly Chamber during sittings and special events.
All Chamber Service Officers were transferred to Protection Services with effect from 1 April 2005.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 4.6 Office Movement Household Services is responsible for relocating Members to various offices/buildings.

Unused furniture C H A P T E R storage and disposal is also Household Service’s responsibility.

Broken and irreparable furniture was auctioned.


Refurbishment – Offices and other areas 4.7 Household Services is responsible for the co-ordination and refurbishment of office and other facilities.

These recently included the Medical Clinic, Postal Agency and numerous offices.

5.
5.

EFFECTIVE AND EFFICIENT SHEQ SYSTEM 5.1 Ensuring a health and safe work environment The SHE Unit used the newly developed Occupational Health and Safety Policy to ensure that a risk-free work environment is maintained on a continuous basis.

Functional health and safety related committees were established, and monthly meetings were held by the Central Health and Safety Committee, Health and Safety Reps Committee, Emergency Preparedness Planning Committee and the Parliamentary SHEQ Steering Committee.
5.2..Ensuring availability of information Information received from outside suppliers was checked against the Occupational Health and Safety Act and 80 Parliamentary Rules before disseminating it to various stake-holders within the precincts.
5.3 Staff training on health and safety related issues Outcome-based training was regularly arranged and it was ensured that all training material was aligned with the SAQA-approved Unit Standards, accredited with Health and Welfare SETA and that the training provider was recognised and approved nationally.
The 2005-06 training programme focused more on the following: • Behaviour Safety Presentation • SETA Accredited Health and Safety training • Fire, First Aid, Hazardous material, Hygiene • Risk Assessments, Emergency and Evacuation plans and procedures • Legal and Safety, Health Environmental Risk Quality (SHERQ) compliance Audits 5.4 Ensuring the safe use of machinery and equipment Audits were carried out on all safety appliances and maintenance of building structures, equipment and components as follows: • Health and Safety: First Aid & Fire Fighting Equipment, Escape Routes & Emergency Preparedness; • Plant and Machinery: Air-conditioners, Store Rooms, Emergency Power Systems & Fire & Smoke detection; • Public Areas: Walls & Floors (All surfaces, ie tiles, paint surfaces, carpets, etc) Ceilings, Canteens, Staircases & Hazardous Chemical Substances; • Gardens and Outside Premises: Roof & Gutters, Fencing & Walling, Building Entrance & Lawns/Gardens.
Annual Report 2005/06 5.5 Environmental Management An indoor air quality survey was performed at some areas of the Old Assembly, Documentation Stores and 90 C H A P T E R Plein street buildings.

The extent to which good quality supplied air can deteriorate within an indoor environment is determined by the number of occupants in the area, the activities inside the area and the extent to which air is recirculated through the environment for air-conditioning purposes.
5.6 Managing activities of health and safety representatives Health and Safety representatives provide the employer and employees with information regarding occupational health and safety.

They inform people regarding what can be done and what cannot.

5.7 Providing advisory service within the Parliamentary SHE Steering Committee The SHE Unit advises the SHE steering committee on general issues relating to compliance with the requirements of the Occupational Health and Safety Act No.
85 of 1993 as amended.

6.

MAKING ART/ ANTIQUE COLLECTION AND INFORMATION ON IT ACCESSIBLE 6.1 Compiling and maintaining of artworks and artefacts inventory The databases for artworks and artefacts in the Artworks Office and the Library of Parliament are both being constantly added to and developed.

Approximately 2 400 items on the Library’s artworks database have been assessed.
To date detailed information on approximately 650 artworks and artefacts have been entered into the 81 Artworks Office’s database.

The inventories continue to grow as more works are located, purchased and accessioned.

The initial photographic documentation of the artworks and artefacts was completed, and covered approximately 80% of the collection.
Further photographing will take place in the next financial year and it is planned that the photographs will become available on Parliament’s IT Server network.

The professional valuation figures for 90% of items were incorporated into the databases.

The public continued to make use of the collections, especially researchers in need of illustrative material.
6.2 Compiling of condition reports and maintaining of conservation programme Parliament’s two conservators for flat paper artefacts treated 65 artworks on paper and 15 maps.

This included full conservation, making of individual mounts and Melinex sleeves for storage.

In addition the Artworks Office oversaw the restoration of Parliament’s collection of official robes, wigs and hats, as well as the collection of antique clocks by specialist restorers.
The Office continued to identify and provide storage for Parliament’s antique furniture and oversaw the restoration of a number of items.

6.3 Maintaining of storage rooms for art and artefacts.

The upgrading by the Department of Public Works of the storerooms for artworks and artefacts was completed at the end of the 2005-06 financial year.

The shelving, climate control and fire prevention systems were all upgraded.

The reorganising of the maps in their storage units continued.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 6.4 Permanent and temporary display of artworks.

The Standard Bank of SA purchased the Keiskamma Tapestry and has lent it to Parliament for display for an C H A P T E R extended period.

The Artworks Office was fully involved in the planning, textile conservation, installation and PR activities around this event.

The Office continued to select and hang artworks in the Speaker’s suite as requested.
The Office also continued to obtain artworks from the various provinces for display in the NCOP, in consultation with the NCOP Political Office Bearers.

The Office selected and arranged the purchase of two artworks for the suite of the Secretary to Parliament.

The Office purchased two artworks for the new lounges in the NA Wing.

The Artworks Office continued to advise and assist with other exhibitions in the precincts.
6.5 Lending of artworks to institutions for display under approved conditions A number of internal and external loan requests were processed, including the Langenhoven portrait bust to the Afrikaanse Taalmuseum in Paarl, and the Helen Suzman portrait painting to the SA Jewish Museum.
6.6 Fulfilling a public outreach function in Parliament The Office has ongoing contact with various state and private institutions, including DAC, SAHRA , the SA Museums Association and Iziko (incorporating the SA National Gallery and the Michaelis Collection).

This 82 regular contact includes serving on their committees and being consulted on heritage-related matters.
Parliament’s art collection is of national importance as part of South Africa’s cultural heritage, and such contact and outreach efforts are mutually beneficial.

Annual Report 2005/06 Chapter 4: Programme 2: Members’ Facilities C H A P T E R Purpose Provide telephone, travel and other facilities for MPs and fund medical aid contributions and travel facilities for certain former members.
Measurable objectives Provide facilities to members and former members of Parliament, according to internal policy, so that they can fulfil their functions efficiently and effectively.

Intended impact and performance level.

Intended impact Programme output Performance level Support and service to Members of Parliament.

Provision of facilities for Members in accordance with policy.

Provided professional and effective service delivery.

Output and service delivery trends.


Main task Output Service delivery indicators Actual performance 83 Members’ HR administration.

Maintained personal data.

Current and accurate.

Data maintained and validated.

Members’ travel administration.

Payments to members and creditors.

Timely and accurate.

Improved turnaround time for payments and successful implementation of an electronic procurement platform.

Committee expense administration.

Members’ telephone facility administration.


Payments for S&T and creditors.

Timely and accurate.

Payments processed.

Payments to members.

Timely and accurate.

Payments processed.


PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Significant activities plan that took place in the division Parliament has successfully implemented a travel procurement system for Members and their dependants that C H A P T E R enforces stricter travel policy compliance without restriction, while at the same time providing each Member with traveller satisfaction and professional service.
Members procure their travel via an electronic platform in accordance with travel policy.

The system addresses significant shortcomings in the previous travel procurement process.

The new system provides the following service to members: • Central storage of data accessible by Parliament.

• Electronic control of entitlements.

• Stricter adherence to travel policy.

• Airline data on flown revenue.

• Control before the fact.

• Multiple ways to use the system.


• Travel statements and procurement data available to Members.

The system is Internet-based, allowing Members to procure and authorise travel irrespective of their location by SMS or via the Internet.

84 A travel centre is fully operational within the parliamentary precincts, staffed by six experienced travel specialists and two administrative staff.
The travel agencies of choice previously used by Members have been accredited and trained to provide a continuing service to Members while utilising the electronic procurement platform implemented by Parliament From 1 April 2006 all Members procure their travel through the platform, either by self service or through an accredited travel agency.

Main achievements The successful implementation of a travel procurement system for Members and their dependants.
Annual Report 2005/06 Chapter 5: Programme 3: Associated Services C H A P T E R Purpose Provide financial support to political parties represented in Parliament and pay membership fees to certain interparliamentary bodies.

Measurable objectives Contribute to multiparty democracy through timely and efficient financial support to political parties represented in Parliament.

Intended impact and performance level.

Intended impact Programme output Performance level Performed according to expected standards.
Provided timely and efficient support.

Members were provided with the required services.

85 Management reporting.

Financial accounting.

Members’ support.

Compilation of budget facilitated Current year budget maintained Reports provided.

Managed credit exposure.

Financial transactions recorded.

Funds managed.

Reports provided.

Establish Members’ needs.

Facilitate the provision of needs.

Reporting.

Provided timely support to Members’ needs.

Members’ facilities administration.


Members’ database maintained.

Utilisation of facilities controlled.

Reports provided.

Members’ payroll maintained.

Access to Members’ entitlements managed.

Committee expense administered.

PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Output and service delivery trends.

C H A P T E R Main task Outputs Service delivery indicators Actual performance Management reporting.

Compilation of budget facilitated.

Timely and in terms of policy.

Current year budget maintained.


Accurately & transparently.

Reports provided.

Timely, accurate, relevant.

Financial accounting.

Managed credit exposure.

Within credit policy.

Financial transactions recorded.

Timely, accurate.

Funds managed.

Efficiently, within policy.

Reports provided.

Timely, accurate, relevant.

86 Members’ support.

Establish Members’ needs.

Members’ needs established.

Facilitate the provision of needs.

The provision of Members’ needs facilitated.

Reporting.
Reporting.

Reports provided.

Members’ facilities administration.

Members’ database maintained.

Complete, accurate.

Utilisation of facilities controlled.

Within policy.

Necessary assistance was given to budget-holders and the budget was completed on time.

Budget-holders were assisted to ensure compliance.

Accurate reports were provided on time.

Compliance with credit policy was ensured and maintained.

Recording of transactions was done timeously in order to meet reporting target dates.
Funds were requested on time from Treasury and no interest was paid for late payments.

The relevant reports were provided on a monthly basis or when required.

Members’ needs were monitored throughout the year.

The necessary services to meet the needs of members were provided and constantly improved where necessary.

The relevant reports were provided timeously.

Strict control as per policy ensured member satisfaction.
All relevant reports related to members were provided timeously and were deemed accurate by members.

Annual Report 2005/06 Main task Outputs Service delivery indicators Actual performance C H A P T E R Reports provided.

Timely, accurate, relevant.

Members’ payroll maintained.

Timely, complete, accurate.

Access to Members’ entitlements managed.

Within policy, timely.

Committee expense administered.


Within policy, timely Database of old and new members and changes of members’ affiliation was maintained.

Members were paid the correct amounts on the days as laid down by policies.

New systems were put in place to ensure easier access and management of entitlements.

Expenses were managed in line with budgets.


87 PARLIAMENT O F T H E R E P U B L I C O F S O U T H A F R I C A Financial Statements PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Audit Committee Report C H A P T E R Report of the Audit Committee We are pleased to present our report for the financial year ended 31 March 2006.

Audit Committee Members and Attendance: The audit committee consists of the members listed hereunder and meets twice per annum as per its approved terms of reference.
During the current year one meeting was held due to the requirement of appointing a new committee.

Name of Member Ms Z. Rylands (Chairperson) Mr D. Msibi Mr E. Sogoni Mr D. Gumede Audit Committee Responsibility Number of Meetings Attended 1 1 0 1 The Audit Committee reports that it has complied with its responsibilities in the spirit of section 38 (1)(a) of the PFMA and Treasury Regulation 3.1.1.3.
The Audit Committee also reports that it has adopted appropriate formal terms of reference as its audit committee charter, has regulated its affairs in compliance with this charter and has 90 discharged all it’s responsibilities as contained therein.
The effectiveness of Internal Control The approved internal audit plan focussed on the following areas during the period under review and did not cover the entire spectrum of Parliament: • Follow up on issues reported to the committee on previous audits • Donor funding • Committees support function • Legislation and oversight • Payroll • Grants to political parties and • Stores management Adhoc audits on the following areas were also conducted: • NCOP website • Travel solution proposals • Procurement due diligence • Travel system control review • Alleged misuse of transport • National Assembly refurbishment • Leave audit and • Public works Annual Report 2005/06 A post implementation assessment of the new accounting system was undertaken and reported on by internal audit.
The audit Committee therefore cannot express an opinion on the effectiveness of the internal controls that was not C H A P T E R covered in those areas not audited.

During the year under review various control weaknesses were identified by both Internal Audit and the Auditor- General.

Matters requiring attention were brought to the attention of Management for further action.

The audit Committee is satisfied with the good progress made by Management in addressing those issues highlighted.
The progress will be reviewed by the Audit Committee on a regular basis.

The Audit Committee also awaits the finalisation of the proposed Financial Administration for Parliament and the Provincial Legislature Bill which is currently with the political parties for consideration.
Evaluation of Financial Statements The Audit Committee has • Reviewed and discussed with the Auditor-General and the Accounting Officer the audited annual financial statements to be included in the annual report; • Reviewed the Auditor-General’s report and management response; • Reviewed changes in accounting policies and practices; • Reviewed significant adjustments resulting from the audit; • Been briefed on the extent of the member facilities fraudulent claims by certain travel agencies and that the 91 matter is still under investigation.
The Audit Committee concurs and accepts the conclusions of the Auditor-General on the annual financial statements and is of the opinion that the audited annual financial statements be accepted and read together with the report of the Auditor-General.

Ms. Z. Rylands Chairperson of the Audit Committee 04 August 2006 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Report of the Auditor-General to Parliament on the Financial Statements of Vote 2 - Parliament for the Year ended 31 March 2006 1.
Audit Assignment The financial statement as set out on pages 98 to 130, for the year ended 31 March 2006, have been audited in terms of section 188 of the Constitution of the Republic of South Africa, 1996 (Act No.

108 of 1996), read with sections 4 and 20 of the Public Audit Act, 2004 (Act No.

25 of 2004).

These financial statements are the responsibility of the accounting officer.

My responsibility is to express an opinion on these financial statements, based on the audit.

2.
2.

Scope The audit was conducted in accordance with the International Standards on Auditing read with General Notice 544 of 2006, issued in Government Gazette no.

28723 of 10 April 2006 and General Notice 808 of 2006, issued in Government Gazette no.

28954 of 23 June 2006.

Those standards require that I plan and perform the audit to obtain reasonable assurance that the financial statements are free of material misstatement.
An audit includes: • Examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, • Assessing the accounting principles used and significant estimates made by management, and 92 • Evaluating the overall financial statement presentation.

I believe that the audit provides a reasonable basis for my opinion.

3.
3.

Basis of Accounting Parliament’s policy is to prepare financial statements on the modified accrual basis of accounting determined by the National Treasury, as described in note 1 to the financial statements.

4.
4.

Qualification 4.1 Asset management The audit review of the asset management at the National Parliament revealed the following discrepancies: (i) Inspection and verification of details and amounts recorded in the asset register identified the following: • Assets included in the asset register amounting to R2,934,455 could not be physically verified due to incomplete details reflected on the asset register to perform physical verification procedures.
• The asset management policy relating to the capitalisation of assets requires management to expense assets purchased with a value lower than R5 000.00.

For the year under review management had deviated from the above policy where assets below R5 000.00 were capitalised, since it could be assessed that the item would result in an enduring benefit to Parliament.
However, it has been identified that the above deviation has not been consistently applied for the year under review, since items that qualified in terms of the above deviation were not capitalised.

An exercise has not been performed to determine the quantity of assets that were expensed incorrectly and as a result the financial statements are misstated by an unknown amount.
Annual Report 2005/06 (ii) An unreconciled difference amounting to R306,025 was identified between the fixed asset register and the financial statements.

The financial statements are understated with the above mentioned amount.

C H A P T E R Due to the weaknesses identified above, uncertainty exists with regard to the existence, accuracy and completeness of the assets owned by the National Parliament.

5.
5.

Audit Opinion In my opinion, except for the effect on the financial statements of the matters referred to in the preceding paragraph, the financial statements present fairly, in all material respects, the financial position of Parliament at 31 March 2006 and the results of its operations and its cash flows for the year then ended, in accordance with the modified accrual basis of accounting determined by the National Treasury of South Africa, as described in note 1 to the financial statements.

6.
6.

Emphasis of matter Without further qualifying the audit opinion, attention is drawn to the following matters: 6.1 Surplus funds relating to statutory appropriations Section 31(7) of the Powers and Privileges Act (Act 91 of 1963) requires Parliament to surrender surplus funds relating to statutory appropriations to National Treasury.

Surplus funds amounting to R4,6 million relating to the 2004/05 financial year was not surrendered to National Treasury during the year under review.
93 6.2 Policies and procedures An evaluation of the approved policies and procedures and compliance thereto by Parliament was performed and the following were noted: • Evidence relating to the evaluations of the performance of staff for the year under review could not be provided for audit purposes contrary to paragraph 1 of the procedure manual for human resources.
• The approved debt recovery policy does not include the conditions, circumstances and timing of debtors to be recognised in the provision for bad debts and the timing and process for the actual bad debt write-offs.

• A register of all the laws and regulations applicable to Parliament could no be submitted for audit purposes.

• Process flows and procedure manual were not compiled per audit cycle but for certain parts of the audit cycle.
Furthermore, the manuals and process flows does not include references to applicable laws and regulations.

6.3 Weaknesses in internal control The following internal control weaknesses of Parliament were noted: • A risk management policy could not be submitted for audit purposes.

Furthermore it was noted that a risk committee exists, however, no meetings were held during the 2005/06 financial year.
• Performance information is included in the annual report however, a performance review policy does not exist.

An analysis and review of performance information is not frequently performed and evidence of management actions as a result of the performance reviews could not be obtained.

• The code of conduct included in the fraud prevention plan, was not signed, as acknowledged, committed and understood by the staff member at Parliament.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 6.4 Unresolved matters reported in prior years C H A P T E R 6.4.1 Tax RSA account Reference is made to paragraph 4.1.2 of the 2001/02 audit report [followed up as per par.

5.5(1) of the 2003/04 audit report and par.

5.4 (a) of the 2004/05 audit report], where it was reported that explanations could not be provided in respect of the finalisation of the 1997 tax reconciliation and the related debt amounting to R468,555 due in this regard.
It was identified that the above amount has been set-off against the SARS liability disclosed in the contingent liability note 17.

No supporting documentation could be furnished to indicate that the debt owed by SARS has been confirmed to facilitate the set off against future liability.
6.4.2 Parliamentary Association With reference to paragraph 5.4 of the 2004/05 audit report, information regarding the future use of the availability arrangements in respect of Parliamentary Association of the prior period could still not be obtained.

It was noted in the memo, dated 19 April 2005 from the Chief Legal Advisor that the Speaker instructed that the money be transferred to the Parliamentary disaster fund.
Feedback received from management has identified that no further progress has been made in this regard.

6.4.3 Parliament Finance Bill 94 The Finance bill in respect of Parliament’s own legislation to manage Parliament’s finances, which is currently known as the “Financial Administration of Parliament and the Provincial Legislatures Bill” and Parliament’s own “Treasury Regulations” have not been finalised.
The feedback received from management is that the Bill is under discussion in the Parliamentary Portfolio Committee for Finance and has therefore not been finalised as yet.
6.5 Performance information An evaluation performed of the performance reporting at Parliament, identified the following: • The objectives as per the strategic plan cannot be linked to the objectives per the budget nor to the objectives reflected in the annual report and therefore the actual achievements cannot be compared to the desired outcome.

• In addition, the strategic plan does not include measurable objectives, expected outcomes, programme outputs, indicators or targets.

7.
7.

Appreciation The assistance rendered by the staff of Parliament during the audit is sincerely appreciated.

Pretoria 31 July 2006 Annual Report 2005/06 Report of the Accounting Officer for the Year ended 31 March 2006 C H A P T E R Report of the Secretary to Parliament to the Presiding Officers and the Parliament of South Africa.

1.
General review of the state of financial affairs 1.1 Financial performance for the year end 31 March 2006: Unspent funds brought forward from 2004/5 Generated Revenues Local and Foreign Aid Assistance Annual appropriation Statutory appropriation (direct charge) Total available funds Actual expenditure for the year Statutory (direct charge) Other expenditure Net surplus for the financial year R million 186 24 3 672 213 1,098 211 580 307 R 55,7 million of the prior year surplus was allocated to projects in pursuance of the strategic objectives These are: Actual spend R million Build a quality process of scrutinising and overseeing govemment’s action: 28,4 • Parliamentary Content Management System • Committee Rooms Refurbishment • Upgrade of PO’s Boardrooms • Peoples Assembly • Commissioned Research and Equipment for Committees Build a people’s Parliament that is responsive to the needs of all the people of South Africa • African Peer Review • Image and Branding • Language Policy Build an effective and efficient institution • Enterprise Resource Planning System • Members’ Office Refurbishment • Master Systems Plan 7,5 32,3 95 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 1.2 Space utilisation fund R250 million C H A P T E R The Presiding Officers have authorised the earmarking of R151 million for the creation of a space utilisation fund.
It is envisaged that an additional R100 million from unspent funds will be allocated to this fund.

The fund will be used to improve building facilities as required by Parliament.

Plans are being drafted in conjunction with the Department of Public Works.

2.

Services rendered by the Parliamentary Service Parliament’s vote comprises three programmes, namely: • Programme 1: Administration; • Programme 2: Members’ Services; • Programme 3: Associated Services.
In accordance with the Constitution, Members’ remuneration is a Direct Charge against the National Revenue Fund.

Programme 1: Administration Manage Parliament, providing procedural and legal advice and support; facilitate pub!ic involvement in parliamentary processes; facilitate Parliament’s legislative and oversight processes; and provide institutional support and corporate services.
Programme 2: Members’ Facilities 96 Provide telephone, travel and other facilities for MPs, and fund medical aid contributions and travel facilities for certain former members.

Programme 3: Associated Services Provide financial support to political parties represented in Parliament and pay membership fees to certain interparliamentary bodies.

3.

Utilisation of donor funds During the year, Parliament received funding from foreign donors.
These funds were utilised for various projects aimed at building capacity amongst Members and staff.

4.

Trading entities Parliament operates catering facilities that are utilised by Parliamentary Committees, Members of Parliament, personnel within the Parliamentary precinct and other outside entities.

5.

Organisations to whom transfer payments have been made Transfer payments during the year comprised: • Political Party Support provides financial support to political parties represented in Parliament.
• Constituency Support provides financial support to the constituency offices of political parties represented in Parliament.

• Party Leadership Support provides financial support to leaders of political parties represented in Parliament.

• Membership Fees funds membership fees to certain interparliamentary bodies so that Parliament may continue its involvement in international participation programmes and in the activities of interparliamentary associations.

Annual Report 2005/06 6.


Misuse of Members’ Travel Warrants Recovery of the amounts established through the forensic audit is continuing through the liquidation C H A P T E R process.
Current status: Name of travel agent Bathong Travel & Tours (Pty) Ltd Business & Executive Quantum of Fraud established as per initial forensic report Debt established by Liquidators as owing by MPs, ex-MPs and related parties Parliament’s validated claim inclusive of costs Recoveries from liquidators to date Projected recovery in insolvency matters only 3,341,768 3,078,821 4,987,106 2,500,926 Travel (Pty) Ltd 3,429,289 1,517,254 3,126,710 739,979 Ilitha Travel and Tours (Sole Trader) ITC Sure Travel (Pty) Ltd Star Travel Bureau CC Eyabantu Travel Total Approval 2,040,378 549,484 2,184,102 8,487 395,405 97 5,486,106 2,582,675 4,535,166 637,938 409,952 2,751,562 1,744,250 3,407,224 1,047,382 158,160 17,207,263 9,472,484 18,240,308 646,425 5,093,644 The attached annual financial statements set out on pages 98 to 130 have been approved by the Accounting Officer.
ZA Dingani Secretary to Parliament 31 May 2006 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Statement of Accounting Policies and Related Matters for the Year ended 31 March 2006 The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material respects, unless otherwise indicated.
However, where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), the Treasury Regulations for Departments and Constitutional Institutions issued in terms of the Act and the Division of Revenue Act, Act 1 of 2005.

1.
1.

Presentation of the Annual Financial Statements Basis of preparation The financial statements have been prepared on a modified accrual basis of accounting, except where otherwise stated.

Under the accrual basis of accounting, transactions and other events are recognised when incurred and not when cash is received or paid.

Presentation currency 98 The currency used in the financial statements is ZAR ( R ).
Rounding All amounts are rounded to the nearest R1 000 (thousand rand) Comparative figures Where necessary, comparative figures have been adjusted to conform to changes in presentation in the current year.

2.

Revenue Appropriated funds Voted funds are the amounts appropriated to Parliament in accordance with the final budget known as the Adjusted Estimate.

Unexpended voted funds (except the Statutory Appropriation) are not surrendered to the National Revenue Fund.
Other revenue Sale of goods and services other than capital assets Revenue from the sale of goods and/or services produced by Parliament is recognised in the Statement of Financial Performance when the goods and/or services are provided.

Interest, dividends and rent on land Revenue from interest and dividends is recognised in the Statement of Financial Performance upon receipt of the funds.
Annual Report 2005/06 Laptops issued to members Members of Parliament are issued laptops and printers upon being sworn in.

The equipment remain the assets of C H A P T E R Parliament.

Members of Parliament are given the option to purchase the equipment at residual value at the end of the parliamentary term or at replacement value upon resignation during the parliamentary term.
Monthly salary deductions which equal the residual value at the end of the parliamentary term are made from members who intend to purchase the equipment.

Sale of capital assets Profit from the sale of capital assets is recognised in the Statement of Financial Performance when the sale takes place.
Financial transactions in assets and liabilities Revenue from the repayment of loans and advances previously extended to employees and public corporations for policy purposes is recognised in the Statement of Financial Performance upon receipt of the funds.

Local and foreign aid assistance Revenue from local and foreign aid assistance is recognised in the Statement of Financial Performance upon receipt of the funds.

3.
3.

Expenditure 99 Compensation of employees Salaries and wages comprise payments to Parliament employees.

Social contributions include Parliament’s contribution to social insurance schemes paid on behalf of employees.

Short-term employee benefits The cost of short-term employee benefits is recognised as an expense in the Statement of Financial Performance when the expenditure is incurred.
Post employment retirement benefits Parliament provides retirement benefits for certain of its employees through a defined benefit plan for government employees.

These benefits are funded by both employer and employee contributions.

Parliament’s contributions to the fund are recognised as an expense in the Statement of Financial Performance when payment is made.

No provision is made for retirement benefits in these financial statements.
Any potential liabilities are disclosed as a note to the financial statements of the National Revenue Fund and not in the financial statements of Parliament.

Long-term employee benefits and other post employment benefits Termination benefits Termination benefits are recognised as an expense in the Statement of Financial Performance when payment is made.
PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Medical benefits C H A P T E R Parliament provides medical benefits for members and its employees through various medical plans.

Contributions are made by Parliament, members and employees.

Parliament’s contributions to the funds are recognised as an expense in the Statement of Financial Performance when payment is made.

No provision is made for medical benefits in these financial statements.
Contributions to medical benefits for retired members are recognised as an expense in the Statement of Financial Performance when payment is made.

Other employee benefits Pro rata thirteenth cheque entitlement and performance bonuses have been accrued for and are recognised in the Statement of Financial Performance as an expense.
Employees’ leave entitlement taken during the year and leave entitlement paid on termination of employees’ contracts are recognised in the Statement of Financial Performance as an expense.

Employees’ leave entitlement as at year end have been accrued for and are recognised in the Statement of Financial Performance as an expense.

Goods and services Goods and services received and / or supplied are recognised as an expense in the Statement of Financial Performance when the expense is incurred.
Expenses in respect of local and foreign aid are recognised as an expense in the Statement of Financial Performance when the expense is incurred.

100 Financial Transactions in assets and liabilities Financial transactions in assets and liabilities include bad debts.

Bad debts are recognised as an expense in the Statement of Financial Performance when they are identified as irrecoverable and the Secretary’s approval is granted.
Provision is made for bad/ doubtful debts which are considered irrecoverable but which have not been approved by the Secretary as bad debts at year end.

Unauthorised expenditure Unauthorised expenditure is the overspending of a vote or a main division within a vote, or, expenditure that was not made in accordance with the purpose of a vote, or, in the case of a main division, not in accordance with the purpose of the main division.
Irregular expenditure Irregular expenditure is expenditure, other than unauthorised expenditure, which was incurred in contravention of, or not in accordance with a requirement of any applicable legislation, including: the Public Finance Management Act, the State Tender Board Act or any legislation providing for procurement procedures in Parliament.
Irregular expenditure is recognised as an expense in the Statement of Financial Performance unless such expenditure is not condoned and is possibly recoverable, in which case it is recognised as a current asset in the Statement of Financial Position.

Annual Report 2005/06 4.

Transfers and subsidies Transfers and subsidies include payments to non-profit institutions.
Transfers and subsidies are recognised as an C H A P T E R expense in the Statement of Financial Performance when the expenditure is incurred.

5.

Expenditure for capital assets Capital expenditure is expenditure incurred on the acquisition of assets that can be used repeatedly and continuously in production for more than one year.
Expenditure incurred on assets having a cost of less than R5 000.00 per item is recognised as an expense in the Statement of Financial Performance when the expenditure is incurred.

6.

Current assets Receivables Receivables arise from income accrued but not yet received, as well as payments which are recoverable from a third party.

Receivables are recognised in the Statement of Financial Position as a current asset.
Recoverable revenue Recoverable revenue represents payments made in prior years which were recognised as an expense in the Statement of Financial Performance at the time, but which have now become recoverable from a debtor due to non- performance by such debtor in accordance with an agreement.

101 Cash and cash equivalents Cash and cash equivalents consist of cash on hand and balances with banks.

Cash is recognised in the Statement of Financial Position as a current asset.
Inventory Inventory consists of catering supplies on hand at year end.

Inventory is valued at the lower of cost and net realisable value on a weighted average basis.

Inventory is recognised in the Statement of Financial Position as a current asset.

Prepayments and advances Prepayments consists of payments made during the current financial year for expenses to be incurred in the next financial year.
Advances consists of amounts advanced to staff or members either as cash floats or for use to make cash payments for future expenses.

7.

Fixed Assets Fixed assets are recognised at cost of acquisition or fair value.

Cost is the amount of cash or cash equivalent paid.

Fair value is the amount for which an asset would be exchanged, or a liability settled, between knowledgeable, willing parties in an arm’s length transaction.
Cost includes all expenditure incurred to bring the fixed asset to its useful purpose, including inter alia: PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA · Import duties and taxes C H A P T E R · Site preparation · Delivery and handling · · · Professional fees Installation and assembly costs Expenditure relating to a specific fixed asset that increases the useful life of the asset.

At 31 March 2005 all fixed assets were inventoried and revalued and reflected at their fair value.
The aggregate fair value amounts of these fixed assets are shown per category.

The remaining heritage assets will subsequently be revalued in the future and their fair values will be recognised at that time.

Depreciation is applied to re-valued assets.

Capital expenditure incurred on assets having a cost of more than R5 000.00 per item is capitalised and recognised as a fixed asset in the Statement of Financial Position.
Assets with a known original cost of less than R5 000.00 and assets with an indeterminate original cost and a fair market value of less than R5 000.00 are included in the fixed asset register at a zero value.

These assets are not reflected in the Statement of Financial Position.

All fixed assets are to be professionally revalued every three years.
When the carrying amount of a class of fixed asset comprising items with costs of acquisitions exceeding R5 000.00 per item is increased as a result of a revaluation, the increase is credited directly to a revaluation surplus.

To the extent that a revaluation reverses a revaluation decrease of a fixed asset with an acquisition cost below R5 000.00 and previously expensed, the surplus is recognised as revenue.
When the carrying amount of a class of fixed asset comprising items with costs of acquisitions exceeding R5 000.00 per item is decreased as a result of a revaluation, the decrease is debited directly to a revaluation surplus.

To the extent that a revaluation reverses a revaluation increase of a fixed asset with an acquisition cost below R5 000.00 and previously expensed, the deficit is recognised as an expense.
At each reporting date, an assessment will be made to establish whether a fixed asset has been impaired.

In the case of impairment, an estimate of the recoverable service amount of the affected assets will be made, and such impairment losses recognised in the Statement of Financial Performance at that time.

Depreciation Depreciation is provided on the straight line basis at rates that will reduce the cost of the asset to its estimated 102 residual value over its estimated useful life.
The depreciation rates are as follows: Heritage assets: Computer equipment: Equipment: Audio and visual equipment: Furniture and fittings: Vehicles: No depreciation 33.3% 20% 20% 20% 20% 8.

Liabilities Payables Payables arise from expenditure incurred but not yet paid, as well as receipts which are due to a third party.

Payables are recognised in the Statement of Financial Position as a current liability.
Annual Report 2005/06 Accruals Accruals arise from the receipt of goods and/or services which were received/delivered prior to year end but for C H A P T E R which no invoice had been received as at year end.

Accruals are recognised in the Statement of Financial Position as a current liability.

Provisions Provisions are liabilities of uncertain timing or amount.

Provisions are recognised in the Statement of Financial Position as a current liability.
Lease commitments Expenditure on operating leases is recognised as an expense in the Statement of Financial Performance when the expenditure is incurred.

Lease commitments for the period remaining from the accounting date to the end of the lease contract are disclosed as a note to the financial statements.

Commitments Commitments arise when goods and/or services have been ordered prior to year end, but not delivered at year end.

Commitments are disclosed as a note to the financial statements.
Deferred income Deferred income is income which will be recognised in the Statement of Performance in future once the actual cash is received.

An asset (debtors) has in the meantime been created as the contra entry.

103 Contingent liabilities Contingent liabilities arise where the amounts of liabilities cannot be determined with certainty and may be dependant on either a future event taking place or an issue of clarity.
Contingent liabilities are disclosed at the most realistic possible value as a note to the financial statements.

9.
General Key management personnel Key management personnel comprises of the following: Political Office Bearers: Speaker of the National Assembly Chairperson of the National Council of Provinces Deputy Speaker of the National Assembly Deputy Chairperson of the National Council of Provinces Office of the Secretary: Secretary to Parliament Deputy Secretary to Parliament Chief Operating Officer of Parliament Senior Managers: Divisional managers PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Appropriation Statement for the Year ended 31 March 2006 C H A P T E R Appropriation per Programme Adjusted Appro- priation Shifting of Funds Virement 2005/06 Final Appro- priation Actual Expen- diture Variance 2004/05 Final Appro- priation Actual Expen- diture Expen- diture as % of final appro- priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 104 1.Administration Current payment 375,862 Transfers and subsidies 665 Payment for capital assets 17,267 2.
Members’ Services Current payment 181,067 Transfers and subsidies - Payment for capital assets 1,390 3.Associated Services Current payment - 96,161 Transfers and subsidies Payment for capital assets - Subtotal 672,412 Statutory Appropriation Current payments 213,149 - Transfers and subsidies Payment for capital assets Total - 885,561 Reconciliation with Statement of Financial Performance - - - - - - - - - - - - - - - - - - - - 52,247 (109) 428,109 556 370,902 575 57,207 (19) 86.6% 103.4% 294,677 285,828 - - 795 18,062 17,407 656 96.4% 32,980 28,290 (52,452) - 128,615 - 113,236 - 15,379 - 88.0% 157,471 - 98,981 - - 1,390 633 757 45.5% 13,016 10,691 - (481) - 95,680 - 95,181 - - - 499 - 99.5% 1,280 76,720 1,490 73,746 - - 672,412 597,934 74,479 88.9% 576,144 499,026 213,149 - 211,719 - 1,430 - - 99.3% 208,527 203,903 - - - - 885,561 809,653 75,909 91.4% 784,671 702,929 Add: Prior year unauthorised expenditure approved with funding Departmental receipts Local and foreign aid assistance Actual amounts per Statement of Financial Performance (Total Revenue) Investments acquired and capitalised during the current financial year, but expensed for appropriation purposes Actual amounts per Statement of Financial Performance - 23,667 2,492 911,720 - 16,479 1,850 803,000 (18,040) 791,613 (37,937) 664,992 Annual Report 2005/06 Appropriation Statement for the Year ended 31 March 2006 Appropriation per Economic classification Adjusted Appro- priation Shifting of Funds Virement 2005/06 Final Appro- priation Actual Expen- diture Variance C H A P T E R 2004/05 Final Appro- priation Actual Expen- diture Expen- diture as % of final appro- priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 Current payments Compensation of employees 255,049 Goods and services 301,880 Interest and rent on land Financial transactions in assets and liabilities Transfers & subsidies Provinces & - - municipalities 665 Departmental agencies & accounts - Universities & technikons - Foreign governments & international organisations 1,043 Public
 corporations & private enterprises - Non-profit institutions 95,118 Households - Gifts and donations - Payment for capital assets Buildings & other fixed structures - Machinery & equipment 18,657 Biological or cultivated assets - Software & other intangible assets - Land & subsoil assets - Total 672,412 105 - - - - - - - - - - - - - - - - - - (64,663) 190,386 189,463 923 99.5% 208,158 187,781 64,458 366,338 294,675 71,663 80.4% 245,270 198,518 - - - - (109) 556 - - - - - - - - - - - 556 0.0% - - (1) 1,042 575 467 55.2% - - - - - - - - - - - - - - - - - - (480) 94,638 95,181 (543) 100.6% 76,720 73,746 - - - - - - - - - - - - - - - - - - 795 19,452 18,040 1,413 92.7% 45,996 38,981 - - - - - - - - - - - - - - - - - - - 672,412 597,934 74,479 88.9% 576,144 499,026 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Appropriation Statement for the Year ended 31 March 2006 Statutory Appropriation Direct charge against National Revenue Fund Adjusted Appro- priation Shifting of Funds Virement 2005/06 Final Appro- priation Actual Expen- diture Variance 2004/05 Final Appro- priation Actual Expen- diture Expen- diture as % of final appro- priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 List all direct charges against the Revenue Fund 213,149 President and Deputy President salaries Member of executive committee/parliamen- tary officers Judges salaries Sector education and training authorities SETA National skills fund - - - - - Total 213,149 - - - - - - - - - - - - - - 106 213,149 211,719 1,430 99.3% 208,527 203,903 - - - - - - - - - - - - - - - - - - - - - - - - - 213,149 211,719 1,430 99.3% 208,527 203,903 Annual Report 2005/06 Appropriation Statement for the Year ended 31 March 2006 Detail per programme 1 - Administration Programme per subprogramme Adjusted Appro- priation Shifting of Funds Virement C H A P T E R 2005/06 Final Appro- priation Actual Expen- diture Variance 2004/05 Final Appro- priation Actual Expen- diture Expen- diture as % of final appro-
 priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 1.1 Office of the Secretary Current payment Transfers and subsidies Payment for capital assets 1.2 National Assembly Current payment Transfers and subsidies Payment for capital assets 1.3 National Council of Provinces Current payment Transfers and subsidies Payment for capital assets 1.4 Legislation and Oversight Current payment Transfers and subsidies Payment for capital assets 1.5 Corporate Services Current payment Transfers and subsidies Payment for capital assets 1.6 Institutional Support Current payment Transfers and subsidies Payment for capital assets 174,257 665 12,905 9,883 - 156 15,217 - 1,397 96,778 - 456 28,807 - 1,398 50,920 - 955 Total 393,794 - - - - - - - - - - - - - 88,072 - 262,329 665 198,200 575 64,129 90 75.6% 86.5% 115,186 112,587 - - - 12,905 13,468 (563) 104.4% 32,980 28,290 (3,963) - 5,920 - 5,805 - 115 - 98.1% 6,442 - 5,149 - - 156 201 (45) 128.8% - - 107 (4,065) - 11,152 - 11,676 - (524) - 104.7% 12,390 - 10,114 - - 1,397 313 1,084 22.4% - - (19,805) - 76,973 - 76,894 - 79 - 99.9% 92,690 - 75,602 - - 456 811 (355) 177.9% - - (2,205) - 26,602 - 28,665 - (2,063) - 107.8% 23,183 - 30,776 - - 1,398 1,745 (347) 124.8% - - (5,101) - 45,819 - 49,662 - (3,843) - 108.4% 44,786 - 51,600 - - 955 869 86 91.0% - - 52,933 446,727 388,884 57,844 87.1% 327,657 314,118 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Appropriation Statement for the Year ended 31 March 2006 Economic classification Adjusted Appro- priation Shifting of Funds Virement 2005/06 Final Appro- priation Actual Expen- diture Variance 2004/05 Final Appro- priation Actual Expen- diture Expen- diture as % of final appro- priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 Current payments Compensation of employees 237,557 Goods and services 138,305 Interest and rent on land Financial transactions in assets and liabilities Transfers & subsidies 108 Provinces & municipalities Departmental agencies & accounts
 Universities & technikons Foreign governments & international organisations Public corporations & private enterprises Non-profit institutions Households Gifts and donations Payments for capital assets Buildings & other fixed structures - - 665 - - - - - - - - Machinery & equipment 17,267 Biological or cultivated assets Software & other intangible assets Land & subsoil assets - - - Total 393,794 - - - - - - - - - - - - - - - - - - (64,662) 172,895 189,463 (16,568) 109.6% 192,148 170,161 116,909 255,214 181,439 73,775 71.1% 102,529 115,667 - - - - - - - - (109) 556 575 (19) 103.4% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 795 18,062 17,407 656 96.4% 32,980 28,290 - - - - - - - - - - - - - - - - - - 52,933 446,727 388,884 57,844 87.1% 327,657 314,118 Annual Report 2005/06 Appropriation Statement for the Year ended 31 March 2006 Detail per programme 2 - Members’ Services C H A P T E R Programme per subprogramme Adjusted Appro- priation Shifting of Funds Virement 2005/06 Final Appro- priation Actual Expen- diture Variance 2004/05 Final Appro- priation Actual Expen- diture Expen- diture as % of final appro- priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 2.1 National Assembly Current payment 114,423 Transfers and subsidies - Payment for capital assets 1,390 2.2 National Council of Provinces Current payment 66,644 Transfers and subsidies Payment for capital - - assets Total 182,457 - - - - - - - (3,185) 111,238 98,100 13,138 88.2% 137,527 86,446 - - - - - - - 1,390 633 757 45.5% 11,367 9,303 (49,267) 17,377 15,136 2,241 87.1% 19,944 12,535 - - - - - - - - - - 109 1,649 1,388 (52,452) 130,005 113,869 16,136 87.6% 170,487 109,672 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Appropriation Statement for the Year ended 31 March 2006 Economic classification Adjusted Appro- priation Shifting of Funds Virement 2005/06 Final Appro- priation Actual Expen- diture Variance 2004/05 Final Appro-
 priation Actual Expen- diture Expen- diture as % of final appro- priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 110 Current Compensation of employees 17,492 Goods and services 163,575 Interest and rent on land Financial transactions in assets and liabilities Transfers & subsidies Provinces & municipalities Dept agencies & accounts Universities & Technikons Foreign governments & international organisations Public corporations & private enterprises Non-profit institutions Households Gifts and donations Capital Buildings & other fixed structures - - - - - - - - - - - Machinery & equipment 1,390 Biological or Cultivated assets Software & other intangible ssets Land & subsoil assets - - - Total 182,457 - - - - - - - - - - - - - - - - - - (1) 17,491 - 17,491 16,010 17,620 (52,451) 111,124 113,236 (2,112) 101.9% 141,461 81,361 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,390 633 757 45.5% 13,016 10,691 - - - - - - - - - - - - - - - (52,452) 130,005 113,869 16,136 87.6% 170,487 109,672 Annual Report 2005/06 Appropriation Statement for the Year ended 31 March 2006 Detail per programme 3 - Associated Services C H A P T E R Programme per subprogramme Adjusted Appro- priation Shifting of Funds Virement 2005/06 Final Appro- priation Actual Expen- diture Variance 2004/05 Final Appro- priation Actual Expen- diture Expen- diture as % of final appro- priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 3.1 Political Party Support Current payment - Transfers and subsidies 31,688 Payment for capital assets 3.2 Constituency Support Current payment - - Transfers and subsidies 59,956 Payment for capital assets 3.3 Party Leadership Support Current payment - - Transfers and subsidies 3,474 Payment for capital assets 3.4 Membership Fees Current payment - - Transfers and subsidies 1,043 Payment for capital - assets Total - - - - - - - - - - - - - - - - - - - - - 31,688 31,697 (9)
 100.0% 31,932 30,360 - - - - - - - - - - (1) 59,955 59,930 25 100.0% 40,797 40,041 111 - - - - - - - - - 3,474 3,474 - - - - - - - - - - - - - 100.0% 3,991 3,293 - - 1,280 1,490 - - 52 - (480) 563 80 483 14.2% - - - - 96,161 - (481) 95,680 95,181 499 99.5% 78,000 75,236 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Appropriation Statement for the Year ended 31 March 2006 Economic classification Adjusted Appro- priation Shifting of Funds Virement 2005/06 Final Appro- priation Actual Expen- diture Variance 2004/05 Final Appro- priation Actual Expen- diture Expen- diture as % of final appro- priation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 112 Current Compensation of employees Goods and services Interest and rent on land Financial transactions in assets and liabilities Transfers & subsidies Foreign governments & international organisations - - - - 1,043 Public corporations & private enterprises - Non-profit institutions 95,118 Households Gifts and donations Capital Buildings & other fixed structures Software & other intangible assets Land & subsoil assets - - - - - Total 96,161 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (480) 563 80 483 14.2% - - 1,280 1,490 - - - - - - - - - (1) - - - - - - - - 95,117 95,101 16 100.0% 76,720 73,746 - - - - - - - - - - - - - - - - - - - - - - - - - (481) 95,680 95,181 499 99.5% 78,000 75,236 Annual Report 2005/06 Notes to the Appropriation Statement for the Year ended 31 March 2006 C H A P T E R 1.
Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in note 8 (Transfers and subsidies) and Annexure 1 to the annual financial statements.

2.

Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the annual financial statements.

3.
3.

Explanations of material variances from Amounts Voted (after virement): 3.1 Per programme: virement Voted Funds after Expenditure Actual R’000 % Administration 446,727 388,884 57,844 13% The Presiding Officers authorised roll over of funds for various projects to continue in the new financial year.

Members’ Services 130,005 113,869 16,136 12% Members’ services are budgeted to cater for the maximum possible expenditure - in practice Members do not take up all entitlements.
113 Associated Services 95,680 95,181 499 1% 3.2 Per economic classification: Current expenditure Compensation of employees Goods and services Interest and rent on land Financial transactions in assets and liabilities Unauthorised expenditure approved Transfers and subsidies Provinces and municipalities Departmental agencies and accounts Universities and technikons Public corporations and private enterprises Foreign governments and international organisations Non-profit institutions Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Biological assets Software and other intangible assets Land and sub soil assets R’000 923 71,663 - - - 556 - - - 467 (543) - - 1,413 - - - - PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Statement of Financial Performance for the Year ended 31 March 2006 Note 2005/06 R’000 2004/05 R’000 REVENUE Annual appropriation Statutory appropriation Departmental revenue Local and foreign aid assistance TOTAL REVENUE EXPENDITURE Current expenditure Compensation of employees Goods and services Financial transactions in assets and liabilities Local and foreign aid assistance Total current expenditure 114 Transfers and subsidies TOTAL EXPENDITURE SURPLUS/(DEFICIT) FOR THE YEAR Reconciliation of Net Surplus/(Deficit) for the year Funds unutilised Departmental revenue Local and foreign aid assistance SURPLUS/(DEFICIT) FOR THE YEAR Net surplus for the year Opening balance Prior year adjustment Voted funds to be surrendered 672,412 213,149 23,667 2,492 911,720 401,182 287,865 7,368 17 696,432 95,181 791,613 120,107 93,948 23,667 2,492 120,107 186,994 2,077 (1,431) 307,747 576,144 208,527 16,479 1,850 803,000 391,684 199,065 396 102 591,247 73,745 664,992 138,008 119,781 16,479 1,748 138,008 54,538 (928) (4,624) 186,994 Annual Report 2005/06 Statement of Financial Position as at 31 March 2006 C H A P T E R Note 2005/06 R’000 2004/05 R’000 18 ASSETS Current assets Fruitless and
15 16 18 17 ASSETS Current assets Fruitless and wasteful expenditure Cash and cash equivalents Other financial assets Prepayments and advances Receivables Non-current assets Fixed assets Less: Accumulated depreciation TOTAL ASSETS LIABILITIES Current liabilities Voted funds to be surrendered to the Revenue Fund Payables Non-current liabilities Revenue surplus Fruitless and wastefull expenditure Deferred income TOTAL LIABILITIES NET ASSETS Represented by: Revaluation Reserves TOTAL 336,556 16,561 283,080 203 31,345 5,367 63,708 71,059 (7,351) 400,264 69,785 6,055 63,730 324,968 307,747 17,207 14 394,753 5,511 5,511 400,264 196,724 - 172,893 487 19,117 4,227 52,521 52,521 - 249,245 55,094 4,624 50,470 188,711 186,994 - 1,717 243,805 5,440 5,440 249,245 115 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Statement of Changes in Net Assets for the Year ended 31 March 2006 Revaluation Reserve Balance at 1 April Revaluation adjustment (Housing departments) Transfers Other Balance at 31 March TOTAL Note 2005/06 R’000 2004/05 R’000 5,440 71 - - 5,511 5,511 - - 5,440 - 5,440 5,440 116 Annual Report 2005/06 Cash Flow Statement for the Year ended 31 March 2006 C H A P T E R Note 1.1 2 3 4 18 3 CASH FLOWS FROM OPERATING ACTIVITIES Receipts Annual appropriated funds received Statutory appropriated funds received Departmental revenue received Local and foreign aid assistance received Net (increase)/ decrease in working capital Surrendered to Revenue Fund Current payments Add back non- cash item Transfers and subsidies paid Net cash flow available from operating activities CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets Payments for investments Proceeds from sale of capital assets Proceeds from sale of other financial assets (Increase)/ decrease in loans (Increase)/ decrease in assets (Increase)/ decrease in other financial assets Net cash flows from investing activities CASH FLOWS FROM FINANCING ACTIVITIES Distribution/dividend received Increase (decrease) in loans received Increase/ (decrease) in
 net assets Increase/ (decrease) in non-current payables Net cash flows from financing activities Net increase/ (decrease) in cash and cash equivalents Cash and cash equivalents at beginning of period Cash and cash equivalents at end of period 2005/06 R’000 911,689 672,411 213,150 22,990 2,492 646 - (696,432) 7,473 (95,181) 127,549 (18,040) - 677 - - - - (17,363) - - - - - 110,187 172,893 283,080 2004/05 R’000 813,734 576,144 208,527 16,185 1,850 11,028 (401) (592,175) - (73,745) 147,413 (37,937) - 294 - - - - (37,643) - 1,630 - - 1,630 111,400 61,493 172,893 117 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Notes to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R 1.
Annual Appropriation 1.1 Annual Appropriation Included are funds appropriated in terms of the Appropriation Act for National Departments (Voted Funds) Programmes Administration Members’ Services Associated Services Total Total Appropriation R’000 393,794 182,457 96,161 2005/06 Actual Expenditure R’000 388,883 113,869 95,181 Variance over/(under) R’000 4,911 68,588 980 2004/05 Total Appropriation R’000 327,657 170,487 78,000 672,412 597,933 74,479 576,144 2.
Statutory Appropriation Note 2005/06 R’000 2004/05 R’000 Amount forming a direct charge on the National Revenue Fund in respect of salaries, allowances and other benefits of office-bearers and other members of the National Assembly and the National Council of Provinces (in terms of Act No.

6 of 1994) 118 3.
6 of 1994) 118 3.

Departmental revenue Description Sales of goods and services other than capital assets Interest, dividends and rent on land Sales of capital assets Financial transactions in assets and liabilities Other revenue 4.

Local and foreign aid assistance 5.
Compensation of employees 5.1 Salaries and wages Basic salary Performance award Service Based Compensative/circumstantial Periodic payments Other non-pensionable allowances Total salaries and wages 5.2 Social contributions 5.2.1 Short term employee benefits Pension Medical UIF Insurance Total social contributions 5.2.2 Post retirement benefits Medical Total compensation of employees Average number of employees 213,149 208,527 7,381 16,125 677 130 24,313 2,492 266,285 782 - 371 10 56,146 323,594 31,977 22,862 1,008 3,410 59,257 18,331 401,182 974 5,876 9,876 294 433 16,479 1,850 251,707 2,170 852 388 11,667 51,845 318,629 29,833 21,284 - 4,318 55,435 17,620 391,684 946 Annual Report 2005/06 Notes to the Annual Financial Statements for the Year ended 31 March 2006 6.
Goods and services Note 6.1 6.2 6.3 6.4 Advertising Bank charges and card fees Bursaries (employees) Communication Computer services Commission Consultants, contractors and special services Courier and delivery services Entertainment Audit fees Equipment less than R5 000 Fruitless and wasteful expenditure Inventory Learnerships Legal fees Maintenance, repair and running costs Membership fees Operating leases Personnel agency fees Plant flowers and other decorations Printing and publications Professional bodies and membership fees Resettlement costs Subscriptions Translations and transcriptions Transport provided as part of the departmental activities Travel and subsistence Venues and facilities Protective, special clothing & uniforms Training & staff development Town & regional planning Total goods and services 6.5 6.1 Audit fees External audits Internal audits Total audit fees 6.2 Equipment less than R5 000 Capital expenditure - artwork & antiques Capital expenditure - audio visual equipment Capital expenditure - computer Capital expenditure - general Capital expenditure - furniture & fittings Capital expenditure - labour saving devices Total equipment less than R5 000 6.3 Fruitless and wasteful expenditure 6.4 Inventory Other inventory Food and Food supplies Other consumables Stationery and Printing Restoration and fittings Medical Supplies Total inventory 6.5 Travel and subsistence Local Foreign Total travel and subsistence 2005/06 R’000 6,340 248 422 16,382 4,631 124 86,112 531 304 3,910 4,898 - - 212 6,253 758 - 80 63 7,366 106,092 13,895 119,987 119 C H A P T E R 2004/05 R’000 3,959 216 480 14,682 2,512 - 36,334 454 242 2,492 1,044 252 9,355 251 445 2,272 1,490 2,256 558 218 8,119 - 2,221 - - - 97,609 5,734 484 4,636 750 199,065 947 1,545 2,492 6 19 309 319 354 37 1,044 252 247 5,579 560 2,778 180 11 9,355 92,376 5,233 97,609 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Notes to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R 7.
Financial transactions in assets and liabilities Depreciation Depreciation Computer Equipment - at cost Depreciation Computer Software Depreciation Equipment - at cost Depreciation Furniture & fittings - at cost Depreciation Vehicles - at cost Depreciation Audio & Visual Equipment - at cost Total depreciation Bad debts Bad debts provided for Bad debts written off Total bad debts Total financial transactions in assets and liabilities 8.
Transfers and subsidies Note 2005/06 R’000 2004/05 R’000 4,538 81 934 476 422 982 7,433 (65) - (65) 7,368 - - - - - - - 383 13 396 396 Non-profit institutions Total transfers and subsidies Annexure 1K 95,181 95,181 73,745 73,745 120 9.
Prior year adjustment 9.1 Parliament previously provided for the possible payment of both employer and employee portions of the UIF which may have to be paid due to the changes in the Unemployment Fund Act which indicates that employees of Parliament now fall within the ambit of the Act.

This was confirmed at meetings held with the Department of Labour.
Investigations are underway to determine how the employee portion can be recovered from current and former employees and Parliament has decided to show only the employer portion as a liability while the employee portion is shown as a contingent liability.

9.2 An error in the calculation of political party support during prior years led to an overstatement of expenses for transfers and subsidies.
9.3 Income received for future purchases of parliamentary assets (laptops) by members were erroneously recognised as income in prior years.

This is now included in the total for accruals in the Position Statement.

9.4 Parliamentary symbols (2 x duplicate maces) acquired during the past year was posted to expenses in error.
The effect of all the above changes is as follows: Increase/decrease in net surplus due to: 9.1 decrease in compensation of employee expenses 9.2 decrease in transfers and subsidies 9.3 decrease in other income 9.4 decrease in goods and services Total 10.
Cash and cash equivalents Cash on hand Cash with commercial banks Total cash and cash equivalents 928 588 (114) 675 2,077 109 282,971 283,080 (928) - - - (928) 11 172,882 172,893 Annual Report 2005/06 Notes to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R 11.

Other financial assets Catering stock Stationery stock Total other financial assets 12.

Prepayments and advances Description Travel and subsistence Prepayments Total prepayments and advances 13.
Receivables Note 2005/06 R’000 203 203 52 31,293 31,345 Households and non profit institutions Staff debtors Other debtors Total receivables Annexure 6 13.1 13.2 328 1,695 3,344 5,367 13.1 Staff debtors Staff debtors Provision for bad debts Total staff debtors 13.2 Other Debtors Other Debtors ACBF - donor aid organisation Media Parliamentary Millenium Project UNESCO Motor vehicle loans to former members of parliament Total other debtors 14.
Fixed Assets 14.1 Fixed assets at valuation Heritage assets Audio & visual equipment Computer Equipment Equipment Furniture & fittings Motor vehicles Total fixed assets at valuation 14.2 Fixed assets at cost Heritage assets Audio & visual equipment Computer Equipment Equipment Furniture & fittings Motor vehicles Total fixed assets at cost 1,916 (221) 1,695 3,225 12 63 30 14 3,344 33,906 2,837 8,319 3,908 334 465 49,769 1,324 5,430 8,151 1,277 3,340 1,768 21,290 71,059 121 2004/05 R’000 163 324 487 5 19,112 19,117 466 2,361 1,400 4,227 2,744 (383) 2,361 1,008 343 - - - 49 1,400 33,906 2,837 8,319 3,908 334 465 49,769 35 377 2,110 74 156 - 2,752 52,521 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Notes to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R Note 15.
Voted funds to be surrendered to the Revenue Fund Opening balance Transfer from Statement of Financial Performance Transfer to income statement Paid during the year Closing balance 16.
Payables – current Description 2005/06 R’000 4,624 1,431 - - 6,055 Amounts owing to other entities Other payables Total payables - current Annexure 7 16.1 1,108 62,622 63,730 122 16.1 Other payables Description Accruals Provisions Suppliers Current portion of non-current liabilities Total other payables Employee benefit provisions 16.1.1 Leave entitlement Thirteenth cheque Performance awards Capped leave commitments UIF Total 16.1.2 Accruals By economic classification Compensation of employees Goods and services Transfers and subsidies Machinery and equipment Total accruals 17.
Payables Non-current Deferred income Less: current portion Total payables non-current 18.
Fruitless and wasteful expenditure 16.1.2 16.1.1 34,938 16,186 11,498 - 62,622 4,589 3,279 1,900 4,849 1,569 16,186 - 32,028 - 2,910 34,938 14 - 14 - 17,207 17,207 - (646) 16,561 18.1 Reconciliation of fruitless and wasteful expenditure Opening balance Fruitless and wasteful expenditure – current year Current Capital Amounts recovered Total Fruitless and wasteful expenditure Fruitless and wastefull expenditure relates to the investigation into travel fraud committed during the past years.
The investigation is still ongoing but the above amounts have been confirmed already.

It is expected that further amounts might be uncovered during the coming financial year.
2004/05 R’000 401 4,624 - (401) 4,624 27 50,443 50,470 24,684 16,488 8,816 455 50,443 4,320 3,039 2,169 5,104 1,856 16,488 266 19,285 1,031 4,102 24,684 2,172 (455) 1,717 - - - - - - Annual Report 2005/06 Disclosure notes to the Annual Financial Statement for the Year ended 31 March 2006 C H A P T E R These amounts are not recognised in the financial statements and are disclosed to enhance the usefulness of the financial statements.
Note 2005/06 R’000 ANNEXURE 3B 2,318 2,318 2004/05 R’000 70 70 Motor Vehicles R’000 Office Equipment R’000 Machinery & equipment R’000 42 600 - - - - - - - Total Total R’000 642 - - R’000 965 598 - 123 42 600 - 642 1,563 19.

Contingent liabilities Other Total 20.

Lease Commitments 20.1 Operating leases Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total present value of lease liabilities 21.
Key management personnel The aggregate compensation of the senior management of the department showing separately major classes of key management personnel and the respective benefits according to the headings indicated for the current and comparative period.
Description No of Individuals Total R’000 Political Office Bearers (provide detail below) Officials Level 15 to 16 Level 14 Family members of key management personnel 4 3 6 Total 2,896 2,322 3,943 9,161 Total R’000 2,739 1,626 4,594 8,959 Presiding Officers: 1.

Mbete, Baleka 2.

Mahlangu-Nkabinde, Gwendoline Deputy Speaker 3.

Mahlangu, Mninwa 4.
Hollander, Peggy Chairperson Deputy Chairperson Speaker of National Assembly NA NCOP NCOP PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Annexures to the Annual Financial Statements for the Year ended 31 March 2006 ANNEXURE 1J STATEMENT OF TRANSFERS TO FOREIGN GOVERNMENT AND INTERNATIONAL ORGANISATIONS TRANSFER ALLOCATION EXPENDITURE 2004/05 FOREIGN Adjusted Roll Overs Adjust- Total Actual % of Final GOVERNMENT/ Appro- ments Available Transfer Available Appro- INTERNATIONAL priation ORGANISATION Act Funds priation Transferred Act R’000 R’000 R’000 R’000 R’000 % R’000 Transfers Membership fees 1,043 - (1) 1,042 575 55.2% 1,490 124 Total Total 1,043 - (1) 1,042 575 55.2% 1,490 1,043 - (1) 1,042 575 55.2% 1,490 Annual Report 2005/06 Annexures to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R ANNEXURE 1K STATEMENT OF TRANSFERS/SUBSIDIES TO NON-PROFIT INSTITUTIONS NON PROFIT Adjusted Roll Overs Adjust- Total Actual % of Final TRANSFER ALLOCATION EXPENDITURE 2004/05 ORGANISATION Appro- priation Act ments Available Transfer Available Appro- Funds priation Transferred Act R’000 R’000 R’000 R’000 R’000 % R’000 Transfers Constituency allowance 59,956 Party leadership allowance 3,474 Party support allowance 31,688 Membership fees 1,043 - - - - - 59,956 59,930 - 3,474 3,474 - 31,688 31,697 - 1,043 80 96,161 - - 96,161 95,181 100.0% 100.0% 100.0% 7.7% 99.0% 40,041 3,293 30,359 52 73,745 125 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Annexures to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R ANNEXURE 3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2006 Nature of Liability Opening Balance Liabilities Liabilities paid/ Liabilities incurred cancelled/ recoverable Closing Balance 01/04/2005 during the reduced during (Provide details 31/03/2006 R’000 year R’000 the year hereunder) R’000 R’000 R’000 Other Penalties and interest - SARS 70 675 Unemployment Insurance Fund Total 126 - 70 70 1,573 2,248 2,248 - - - - - - - - 745 1,573 2,318 2,318 ANNEXURE 3B (continued) STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2006 Nature of Liabilities recoverable Opening Balance 01/04/2005 R’000 Details of Liability and Movement Closing Recoverability during year Balance 31/03/2006 R’000 R’000 Unemployment Insurance Fund Total Employee share of UIF not paid for period April 2003 to November 2005 The chances of recovering this from the employees are minimal as some have already left the employment of Parliament.
Annual Report 2005/06 Annexures to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R ANNEXURE 4 CAPITAL TANGIBLE ASSET MOVEMENT SCHEDULE FOR THE YEAR ENDED 31 MARCH 2006 Opening Closing balance R’000 Additions Disposals balance R’000 R’000 R’000 BUILDING AND OTHER FIXED STRUCTURES 34,616 614 - 35,230 Heritage assets 34,616 614 - 35,230 MACHINERY AND EQUIPMENT 18,580 17,496 247 35,829 Transport assets Computer equipment 465 1,768 - 2,233 10,429 6,288 247 16,470 Furniture and Office equipment 4,472 3,184 - 7,656 Other machinery and equipment 3,214 6,256 - 9,470 TOTAL CAPITAL ASSETS 53,196 18,110 247 71,059 127 ANNEXURE 4.1 ADDITIONS MOVEMENT SCHEDULE FOR THE YEAR ENDED 31 MARCH 2006 Cash R’000 In-Kind R’000 Total R’000 BUILDING AND OTHER FIXED STRUCTURES 614 - 614 Heritage assets 614 - 614 MACHINERY AND EQUIPMENT 17,426 70 17,496 Transport assets Computer equipment 1,768 - 1,768 6,218 70 6,288 Furniture and Office equipment Other machinery and equipment 3,184 6,256 - - 3,184 6,256 TOTAL CAPITAL ASSETS 18,040 70 18,110 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Annexures to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R ANNEXURE 4.2 CAPITAL TANGIBLE ASSET MOVEMENT SCHEDULE FOR THE YEAR ENDED 31 MARCH 2005 Additions Disposals Total Movement R’000 R’000 R’000 MACHINERY AND EQUIPMENT 9,144 - 9,144 Transport assets Computer equipment 120 - 120 4,485 - 4,485 Furniture and Office equipment 1,679 - 1,679 Other machinery and equipment 2,860 - 2,860 TOTAL CAPITAL ASSETS 9,144 - 9,144 128 Annual Report 2005/06 Annexures to the Annual Financial Statements for the Year ended 31 March 2006 C H A P T E R ANNEXURE 6 INTER–GOVERNMENTAL RECEIVABLES Confirmed balance Unconfirmed balance Total Government Entity 31/03/2006 31/03/2005 31/03/2006 31/03/2005 31/03/2006 31/03/2005 R’000 R’000 R’000 R’000 R’000 R’000 Department Auditor General Department of Agriculture & Land Affairs Department of Arts & Culture Department of Communication Department of Correctional Services
 Department of Defence Department of Education Department of Environmental Affairs Department of Foreign Affairs Department of Health Department of Home Affairs Department of Housing Department of Immigration Department of Intelligence Department of Labour Department of Media & Liaison Department of Minerals & Energy Department of Public Works Department of Safety & Security Department of Social Development Department of Sport & Recreation Department of Trade & Industry Department of Transport Department of Water Affairs Department of Local & Provincial Government Provincial Legislature SA Police Department of Finance Department of Justice Department of Public Service & Administration - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 3 3 - - - 3 - - - - - - - - - - - - - - - - - -9 1 -9 1 44 43 44 43 3 2 -8 1 - 1 3 -8 1 2 1 - 9 31 9 31 1 9 26 194 1 26 9 194 129 7 39 -2 4 2 - 1 23 3 - 7 -2 - 1 - 39 4 2 23 3 - 5 - 5 2 19 2 19 12 15 12 15 2 31 2 31 11 1 - 1 11 22 4 22 4 - - - - 14 2 1 3 5 - 14 - 3 6 - - - - 2 - 19 1 8 8 - 4 - 3 2 19 8 4 3 - - - 20 - 2 168 446 2 168 - 466 2 1 5 6 1 8 - - PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA C H A P T E R Annexures to the Annual Financial Statements for the Year ended 31 March 2006 ANNEXURE 6 INTER–GOVERNMENTAL RECEIVABLES Confirmed balance Unconfirmed balance Total Government Entity 31/03/2006 31/03/2005 31/03/2006 31/03/2005 31/03/2006 31/03/2005 R’000 R’000 R’000 R’000 R’000 R’000 Other Government Entities National Treasury Office of the President SARS - - - - - - 39 49 72 - - - 39 49 72 - - - - - 160 - 160 - TOTAL - 20 328 446 328 466 130 ANNEXURE 7 INTER–DEPARTMENTAL PAYABLES – CURRENT Confirmed balance Unconfirmed balance Total Government Entity 31/03/2006 31/03/2005 31/03/2006 31/03/2005 31/03/2006 31/03/2005 R’000 R’000 R’000 R’000 R’000 R’000 DEPARTMENTS Current SARS Department of Foreign - 27 - Affairs 1,078 Department of Transport 30 - - - - - - - - 27 1,078 - 30 - TOTAL 1,108 27 - - 1,108 27 Annual
 Report 2005/06 ANNEXURES C H A P T E R 131 m a r g o n a g r O PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA ANNEXURES Number of Staff per Occupational Category C H A P T E R Occupational Categories Legislators, Senior official and Managers Professionals Technicians and associate professionals Clerks Service and sales workers Skilled agricultural and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations TOTAL PERMANENT EMPLOYEES NON-PERMANENT EMPLOYEES TOTAL EMPLOYEES 132 Male Female Total A C I W A C I W Number of Staff with disabilities per Occupational level Occupational Categories Legislators, Senior official and Managers Professionals Technicians and associate professionals Clerks Service and sales workers Skilled agricultural and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations TOTAL PERMANENT EMPLOYEES NON-PERMANENT EMPLOYEES TOTAL EMPLOYEES Male Female Total Annual Report 2005/06 ANNEXURES Number of Staff per Occupational Category Appointments per Grade Termination per Grade C H A P T E R 100 10 1 100 10 1 Grade 1 Grade 2 Grade 3 B 2 5 7 C 20 0 18 D 6 7 2 E 0 1 1 B 4 10 0 Grade 1 Grade 2 Grade 3 C 3 5 9 D 26 5 10 E 5 3 1 Appointments by Gender Terminations by Gender 133 100 10 1 20 17 10 5 7 7 B C D 1 1 E 100 10 1 24 16 7 5 11 6 B C D 6 3 E Male Female Male Female PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA ANNEXURES Appointments by Race
 Termination by Race C H A P T E R 100 10 1 Whites B 1 Coloureds 3 Africans Indians 9 1 C 5 4 27 1 D 1 2 11 1 E 0 0 2 0 100 10 1 Whites B 5 Coloureds 8 Africans Indians 1 0 C 5 4 8 0 D 18 3 20 0 E 2 0 6 1 Please note; A, B, C, D and E above is a salary category and A1 to A3, B1 to B3, C1 to C3, D1 to D3 and E1 to E3 is a Grade 134 Annual Report 2005/06 ANNEXURES Training Provided Breakdown of staff attending workshops/conferences during 2005/6 C H A P T E R Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL - 64 18 13 11 7 3 1 2 9 34 30 Breakdown of staff attending IT/Computer training during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total Legislators & Managers Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators 5 2 1 13 19 20 8 4 1 13 17 21 8 3 2 2 8 9 28 52 3 4 TOTAL - PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA ANNEXURES Breakdown of staff attending training on corporate governance during 2005/6 C H A P T E R Africans Coloureds Indians/Asians White Total Occupation Male Female Male Female Male Female Male Female Male Female 1 1 1 1 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 6 1 1 2 1 1 2 1 2 1 2 5 1 Breakdown of staff attending training on knowledge management during 2005/6
 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total 2 2 2 2 1 1 136 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators 2 2 2 2 1 1 TOTAL - 10 6 2 2 6 4 Breakdown of staff attending training on financial management/budgeting during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators 1 1 3 1 1 1 2 TOTAL - 11 1 1 2 5 1 1 2 1 3 1 1 2 4 7 1 1 Annual Report 2005/06 ANNEXURES Breakdown of staff attending job analysis training during 2005/6 Africans Coloureds Indians/Asians White Total C H A P T E R Occupation Male Female Male Female Male Female Male Female Male Female 5 1 2 1 4 1 1 3 1 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators 1 5 1 4 3 2 1 3 1 TOTAL - 20 6 3 4 6 1 10 10 Breakdown of staff attending Secretarial training during 2005/6 * Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total 1 10 2 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators 24 4 5 9 1 24 4 1 137 1 18 15 1 3 52 9 1 3 4 1 3 4 TOTAL - 219 29 * Includes Filing, Office Administration, Secretarial, Meetings & Minute-Taking, Telephone, Receptionist and Frontline 28 65 13 15 35 7 8 Breakdown of staff attending access control training during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds
 Indians/Asians White Total Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators 1 3 2 2 TOTAL – 9 1 3 2 2 1 1 4 5 4 5 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA ANNEXURES Breakdown of staff attending language training during 2005/6 * C H A P T E R Africans Coloureds Indians/Asians White Total Occupation Male Female Male Female Male Female Male Female Male Female 1 1 16 8 1 14 39 7 3 2 8 22 1 1 23 13 2 1 25 68 3 8 1 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 134 26 54 10 32 1 11 38 96 * Includes Languages, Communication skills, business writing, presentation skills Breakdown of staff attending management training during 2005/6 * Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total 1 1 3 2 1 2 5 1 1 7 1 4 2 1 138 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 16 2 1 5 6 1 1 8 8 * Includes Management, Supervisory and Project Management Annual Report 2005/06 ANNEXURES Breakdown of staff attending Initiating Disciplinary Enquiries during 2005/6 Africans Coloureds Indians/Asians White Total C H A P T E R Occupation Male Female Male Female Male Female Male Female Male Female 5 4 3 2 1 1 1 3 2 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – Breakdown of staff attending Human Resources Management training during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female
 Africans Coloureds Indians/Asians White Total 1 1 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 2 1 1 1 139 1 1 1 Breakdown of staff attending Practical Update on Government Technology during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 1 1 1 1 1 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA ANNEXURES Breakdown of staff attending Identification and Prevention of Fraud and Corruption during 2005/6 C H A P T E R Africans Coloureds Indians/Asians White Total Occupation Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 1 1 1 1 1 Breakdown of staff attending Wine Tasting during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total 140 1 1 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators 2 1 6 2 2 3 1 4 11 2 TOTAL – 18 2 2 1 8 2 3 5 13 Breakdown of staff attending Managing the Employment Process during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 1 1 1 1 1 Annual Report 2005/06 ANNEXURES Breakdown of staff
 attending Advanced Skills Auditing during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total C H A P T E R Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 1 1 1 1 Country 1 Breakdown of staff attending Performance Management in Relation to Service Delivery Excellence during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 1 1 1 141 1 1 Breakdown of staff attending Diploma in Conference, Exhibition and Event Management during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 2 2 2 2 2 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA ANNEXURES Breakdown of staff attending Storekeeping and Stock Control during 2005/6 C H A P T E R Africans Coloureds Indians/Asians White Total Occupation Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators 1 1 1 2 1 1 2 2 1 TOTAL – 6 1 1 4 5 1 Breakdown of staff attending Train as a Facilitator of Learning during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total 142 Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales &
 Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 1 1 1 1 1 Breakdown of staff attending Ergonomics/Office Safety during 2005/6 Occupation Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers Elementary Occupation Crafts and Related Workers Plant and Machine Operators TOTAL – 12 2 2 10 10 12 12 Annual Report 2005/06 ANNEXURES Breakdown of Internships per Section/Unit (April 2005 - March 2006) Section/Unit Male Female Male Female Male Female Male Female Male Female Africans Coloureds Indians/Asians White Total C H A P T E R Sound & Vision Public Relations Finance Management Office Human Resources Library Documentation National Council of Provinces Procurement 1 3 1 3 1 1 TOTAL - 17 10 2 1 1 1 1 6 1 1 1 3 1 3 1 1 10 2 1 1 1 2 7 Breakdown of Internships per Section/Unit (April 2005 - March 2006) Qualification type & NQF level Degree, NQF 6 B Tech, NQF 6 National Diploma, NQF 5 National Certificate, NQF 5 TOTAL - 17 Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female 3 1 5 1 10 2 3 1 6 1 1 143 3 1 5 1 10 2 1 3 1 7 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA NOTES C H A P T E R 144