Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697640259399.pdf (Bahamas)
Ministry of Health Project Name: Program to support the Health Sector to Contain and Control Coronavirus and to Mitigate its effects in Service Provision – BH-L1055 Loan No.

5179OC-BH Request for Quotation: 03/2023 REQUEST FOR QUOTATION Product No.

: Date: June 19, 2023 REQUEST FOR QUOTATION 1.


The Government of The Bahamas has received financing from the Inter-American Development Bank toward the cost of the Program to support the Health Sector to Contain and Control Coronavirus and to Mitigate its effects in Service Provision and it intends to apply part of the proceeds of this financing for eligible payments.

2.
2.

You are invited to submit a quotation for the following items, in accordance with the technical specifications as outlined below [or attached]: Item Number Quantity Item Description Place of Delivery 1 2 Compact Sports Utility Vehicle Ministry of Health & Wellness Meeting & Augusta Street Nassau, NP The Bahamas Suppliers shall present their quotation including all items.

The quotations will be evaluated as a package based on the lowest overall price for all the items.

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3.

This Request for Quotation (RFQ) will be governed by the Policies for the Procurement of Goods and Works Financed by the Inter-American Development Bank GN-2349-January 2020.

Accordingly, Goods and related services to be supplied under this Contract shall have their country of origin in any of the Bank’s member countries.

4.

Prohibited Practices: Appendix I is an extract of the Prohibited Practices clause from the IDB Standard Bidding Documents for Procurement of Goods of January 2020.

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5.

The quotation should include [as applicable]: a. Quote price: currency and state VAT separately.

b.
b.

Technical information and catalogue(s) on the item for purchase; c. After-sales service provisions, specified in detail; d. Delivery Period: The maximum delivery period required is six weeks from the date of order; e. Validity: The quotation must be valid for 90 days from the date for receipt of the quotation given below; f. Warranty Period: The minimum warranty period offered shall be: 0ne (1) year; g. Country of Origin of item; h. Country of Origin of the Bidder; i.
A statement signed by the authorized representative, indicating that the Bidder is compliant with the “Prohibited Practices clause at Appendix 1” (paragraph 4 in this RFQ).

6.

Further information may be obtained from Ms Thea Glinton, Procurement Specialist of the Project Execution Unit at – email: MOHWPEU@BAHAMAS.GOV.BS 7.

Your quotation must be delivered to the address below by 5:00 pm on July 3, 2023.

8.
8.

Details on the technical requirements in Appendix II Ministry of Health & Wellness Attention: Ms Thea Glinton TheaGlinton@bahamas.gov.

bs Project Execution Unit Meeting & Augusta Street Nassau, New Providence The Bahamas Appendix I: Prohibited Practices Extract from Standard Bidding Documents; Procurement for Procurement of Goods: IDB, January 2020 1.
Prohibited Practices 3.1 The Bank requires that all Borrowers (including grant beneficiaries), Executing Agencies and Contracting Agencies, including members of its personnel, as well as all firms, entities and individuals participating in a Bank-financed activity acting as, inter alia, bidders, proposers, suppliers, contractors, consultants, sub- contractors, sub-consultants, service providers and concessionaires (including their respective officers, employees and representatives or agents, irrespective of whether the agency is express or implied), adhere to the highest ethical standards, and report to the Bank1 all suspected acts of Prohibited Practices of which they have knowledge or become aware both, during the bidding process and throughout the negotiation or execution of a contract.
Prohibited Practices are: (i) corrupt practices; (ii) fraudulent practices; (iii) coercive practices; (iv) collusive practices; (v) obstructive practices; and (vi) misappropriation of funds.

The Bank has established mechanisms to report allegations of Prohibited Practices.

Any allegation shall be submitted to the Bank’s Office of Institutional Integrity (OII) for the appropriate investigation.

The Bank has adopted procedures to sanction those who have incurred in Prohibited Practices.
The Bank also entered into an agreement with other International Financial Institutions (IFIs) to mutually recognize debarment decisions.
(a) For the purposes of this provision, the definitions of Prohibited Practices are as follows: (i) “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party; (ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; (iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper 1 Information on how to present allegations of Prohibited Practices, the application of rules regarding investigation and sanctions process, and the agreement regulating the mutual recognition of sanctions among the IFI’s are available on the Bank's web site (www.iadb.org/integrity) purpose, actions of another party; including influencing improperly the (iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party; (v) “obstructive practice” is (i) destroying, falsifying, altering or concealing of evidence material to an IDB Group investigation, or making false statements to investigators with the intent to impede an IDB Group investigation; (ii) threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to an IDB Group investigation or from pursuing the investigation, or (iii) acts intended to impede the exercise of the IDB Group’s contractual rights of audit or inspection provided for under ITB 3.1(f) below or access to information; and (vi) a “misappropriation” is the use of IDB Group financing or resources for an improper or unauthorized purpose, committed either intentionally or through reckless disregard.
(b) If the Bank determines that at any stage of the procurement or implementation of a contract the Borrower (including beneficiaries of grants), Executing Agencies, Contracting Agencies, any firm, entity or individual participating in a Bank-financed activity as, inter alia, bidders, proposers, suppliers, contractors, consultants, sub- providers, or consultants, concessionaires, (including their respective officers, employees and representatives or agents irrespective of whether the attribution is express or implied) engaged in a Prohibited Practice during the award or implementation of the Contract, the Bank may: personnel, goods sub-contractors, service (i) not finance any proposal to award a contract for works, goods or services, and consulting services; (ii) suspend disbursement of the operation if it is determined at any stage that an employee, agent or representative of the Borrower, Executing Agency or Purchaser has engaged in a Prohibited Practice; (iii) declare Misprocurement and cancel, and/or accelerate repayment of the portion of a loan or grant earmarked for a contract, when there is evidence that the representative of the Borrower, or Beneficiary of a grant, has not taken the adequate remedial measures (including, inter alia, providing adequate notice to the Bank upon learning of the Prohibited Practice) within a time period which the Bank considers reasonable; (iv) issue the firm, entity or individual a reprimand in the form of a formal letter of censure for its behavior; (v) declare that a firm, entity, or individual is ineligible, either permanently or for a stated period of time, to participate and/or be awarded additional contracts financed with IDB Group resources; (vi) impose other sanctions that it deems to be appropriate, among others, the restitution of funds and of fines equivalent to the reimbursement for costs associated with investigations and proceedings contemplated in the Sanctions Procedures.
Such other sanctions may be imposed in addition to or in lieu of the sanctions referred above (the “abovementioned” sanctions are reprimand and debarment/ineligibility); (vii) extend the sanctions imposed on any individual, entity or firm that, directly or indirectly, owns or controls a sanctioned entity, is owned or controlled by a sanctioned entity or is the object of common ownership or control with a sanctioned entity, as well as to officials, employees, affiliates or representatives or agents of a sanctioned entity who also own a sanctioned entity and/or exercise control over a sanctioned entity, even if it has not been concluded that those parties directly incurred in a Prohibited Practice; and/or (viii) refer the matter to appropriate law enforcement authorities.
(c) The provisions of ITB 3.1 (b) (i) and (ii) shall also be applicable when such parties have been temporarily suspended from eligibility to be awarded additional contracts pending a final outcome of a sanction proceeding, or otherwise.

(d) The imposition of any action to be taken by the Bank pursuant to the provisions referred to above may be made public.
service sub-consultants, (e) Pursuant to the Agreement for Mutual Enforcement of Debarment Decisions entered into with other IFIs, any firm, entity or individual bidding for or participating in a Bank-financed activity or acting as bidders, proposers, suppliers, contractors, consultants, personnel, sub- contractors, providers, concessionaires, personnel of the Borrower (including or grant Beneficiaries), Executing Agencies Contracting Agencies, (including their respective officers, employees, representatives and agents, irrespective of whether the attribution is expressed or implied) may be subject to a sanction.
For purposes of this paragraph, the term “sanction” shall mean any debarment, conditions on future contracting or any publicly-disclosed action taken in response to a violation of an IFI’s applicable framework for addressing allegations of Prohibited Practices.
(f) The Bank requires that all applicants, bidders, proposers, suppliers, and their representatives or agents, contractors, consultants, officers or employees, sub- contractors, service providers and concessionaires permit the Bank to inspect accounts, records and other documents relating to the submission of bids and contract performance as well as to have them audited by personnel appointed by the Bank.
Applicants, bidders, proposers, suppliers, and their representatives or agents, contractors, sub- consultants, service providers and concessionaires shall fully assist the Bank with its investigation.
The Bank also requires that all applicants, bidders, proposers, suppliers, and representatives or agents, contractors, consultants, personnel, sub-contractors, sub-consultants, service providers and concessionaires: (i) maintain all documents and records related to the sub-contractors, consultants, their Bank-financed activities for seven (7) years after completion of the work contemplated in the relevant Contract; (ii) deliver any document necessary for the investigation of allegations of Prohibited Practices; and (iii) ensure that employees, representatives or agents of the applicants, bidders, proposers, suppliers and their representatives or agents, contractors, consultants, personnel, sub-contractors, sub-consultants, service providers or concessionaires who have knowledge that the Bank financed the activities to respond to questions from Bank personnel or any properly designated investigator, agent, auditor or consultant relating to the investigation.
If the applicant, bidder, supplier and its representative or consultant, personnel, sub-contractor, sub-consultant, service provider or concessionaire fails to cooperate and/or comply with the Bank’s request, or otherwise obstructs the investigation, the Bank, discretionally, may take appropriate action against the applicant bidder, supplier and its agent or representative, contractor, consultant, personnel, service provider or concessionaire.
sub-contractor, contractor, agent, their (g) If the Borrower procures goods or services, works or consulting services directly from a specialized agency, all provisions under section 3 regarding Prohibited Practices and to the correspondent sanctions shall apply in their entirety to applicants, bidders, proposers, suppliers and representatives or agents, contractors, consultants, personnel, sub-contractors, sub-consultants, service providers, and concessionaires, (including their respective officers, employees, and representatives or agents, irrespective of whether the agency is express or implied), or to any other entities that signed contracts with such specialized agency to supply such goods, works, or non-consulting services in connection with the Bank-financed activities.
The Bank will retain the right to require the Borrower to invoke remedies such as contract suspension or termination.

Specialized agencies shall consult the Bank’s list of suspended or debarred firms and individuals.

In the event a specialized agency signs a contract or purchase order with a firm or an individual suspended or debarred by the Bank, the Bank will not finance the related expenditures and will apply other remedies as appropriate.
3.2 By submitting bids bidders and proposers represent and warrant: (a) that they have read and understood the Bank’s definition of Prohibited Practices and the applicable sanctions pursuant to the Sanctions Procedures; (b) that they have not engaged in any Prohibited Practice as set forth herein during the selection, negotiation, adjudication or execution of this Contract; (c) that they have not misrepresented or concealed any material facts during the procurement or contract negotiation processes or during the performance of the Contract; (d) that neither they nor their representatives or agents, sub- contractors, sub-consultants, directors, key personnel or principal shareholders have been declared ineligible to be awarded a contract by the Bank (e) that all commissions, representative or agents’ fees, facilitating payments or revenue-sharing agreements related to the Bank-financed activities have been disclosed; and (f) that they acknowledge that the breach of any of these representations may constitute a basis for the adoption by the Bank of one or more of the measures set forth in ITB 3.1 (b).
Appendix II: Technical Specification Name of Goods or Related Service Technical Specifications and Standards Compact Sports Utility Vehicle Left-Hand or Right-Hand Drive model Vehicle type and specifications − New − − Minimum of 5 seats (including the driver seat) with adequate luggage space to store large size suitcases when all seats are occupied − Flexible seat configuration.

It must be possible to collapse the rear seats to enlarge the luggage storage space.
− Height: 60 inches or higher − Width: 65 to 75 inches − Length: 175 to 185 inches − Wheelbase: 95 to 105 inches − Minimum 5 doors; Engine and transmission − Hybrid engine with the following specifications: o Engine capacity maximum 2500cc o Engine must be energy efficient – 45 to 50 miles per gallon o Engine power minimum 120 hp o AWD − Automatic transmission Safety and security − ABS − Traction Control System − Front and side airbags − Head supports for all seats (front and rear) − All seats must be fitted with seatbelts − Remote central locking system − Anti‐theft system (key immobilizer) − Rear Parking Sensors − Rearview Camera/Monitor − Blind Spot Monitoring/Detection System − Rust Proofing Treatment Interior comfort specifications − Automatic air conditioning − Power-assisted steering wheel with tilt and collapsible steering column − Cruise control − Power side mirrors − Electric powered for all windows − Upholstery on seats to be fabric − Overhead front and rear reading lights − Audio system with Bluetooth and hand free option Other requirements − Rust Proof Treatment − Delivery time of the vehicle: maximum 6 weeks from signing the date of order − Delivery place of the vehicle: New Providence, The Bahamas Warranty and service plan − Minimum factory warranty of one (1) year.