Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1694875503696.pdf (India)
NEW TRANSFER/ POSTING POLICY FOR ROS & SROS FOR TRANSFER OF NON-MEDICAL STAFF WITHIN THE REGION UPTO THE CADRE OF MANAGER GR.-I (ASSISTANT DIRECTOR) Vision To have standard functioning of ESIC across the country and for best possible operations and delivering services to stakeholders to achieve the objectives of the Corporation.

Objectives 1.

To meet organizational requirement of staff with varied experience and enriched job knowledge.

2.
2.

To provide an opportunity to all the staff to improve their proficiency, self-development and career path.

3.

To groom staff for taking positions in higher rank and utilize their experience earned with age and position.

4.

To conform to various DoPT/ Government guidelines/ Supreme Court directions, as far as possible.

5.

To implement Central Vigilance Commission (CVC) guidelines regarding rotation of staff in sensitive posts.

6.

To have right person at right position and place.

7.
7.

To have transparency in transfer and posting.

1.

Introduction The post of Assistant, UDC, Stenographer, LDC & MTS being Regional Cadre/ State Cadre, there is no uniform transfer/ posting policy existing in the Corporation with respect to these cadres.

Presently, transfer/posting guidelines for Regional Directors (within the state up to Assistant level) are governed by the guidelines issued vide Hqrs.

Office letter No.

A-22/13/1/2019(1)-E-I dated 14-01-2021.


As per the directions of Ministry of Labour & Employment, Government of India, New Delhi the transfer/ posting policy of Manager Gr.-I (Assistant Director), Social Security Officer/ Manager Grade – II/ Superintendents, Assistant, UDC, Stenographer, LDC & MTS for transfer/ posting within the region is being issued.

2.

Definitions 2.1 Choice Station: The place where an employee desires to be posted, not necessarily his/her home station.
2.2 Competent Authority: Regional Director/ SRO(I/C) of the concerned Regional Office/ Sub Regional Office.

2.3 Station: Any place within the region where ESIC Office(s)/ Hospital(s)/DCBO(s)/ Branch Office(s) are located.

2.4 Tenure: Continuous stay at a station for a specific period, irrespective of the post/ offices within the same station.

2.5 Transfer year: The year in which the annual general transfer takes place.

3.
3.

Applicability All the staff members upto the cadre of Manager Gr.-I(Assistant Director) in the state concerned shall be liable for transfer and posting anywhere within the state/region.

4.

Annual General Transfers 4.1 Annual General Transfers would normally be ordered once a year in the month of February for which the online process through the portal would be initiated during the month of December of the preceding year.
Online portal for the same is being developed by the ICT Division, Headquarters as per the requirements of this transfer policy.

4.2 Annual General Transfers shall consist of following three categories: i.

Tenure Completion Transfers: Transfers in respect of staff who have completed or going to complete prescribed maximum tenure at a station as on 31st March of the transfer year.

ii.
ii.

Request Transfer: Request Transfer covering family issues including medical grounds of self or family members, compassionate ground, choice station etc.

in respect of staff who has completed or going to complete prescribed minimum tenure at a station as on 31st March of the transfer year and seeks posting at his/ her choice station.

iii.
iii.

Transfers on Compassionate Ground requiring deviation from the norms/ criteria and tenure prescribed under this policy: Individual cases of transfer/ posting requests received from the staff through the online portal requiring deviation from the norms/ criteria and tenure prescribed under this policy on various compassionate grounds.
Such cases shall be dealt and decided as per weightage points secured under ‘Priority Matrix’ enclosed in Annexure – I of this policy and shall cover such cases which are mentioned under the criteria prescribed therein.

These cases shall be considered on case-to-case basis on securing weightage points once in every year with total number of decided cases restricted to 5 percent of the total transfer requests [under 4.2 (i) & 4.2 (ii)] received in respect of a particular post.
Transfer on Compassionate Grounds requiring deviation shall not be a matter of right and shall be subject to administrative feasibility.

4.3 Staff under clause 4.2 [(i), (ii) & (iii)] above shall have to file their online applications through the online portal for transfer to Station(s)/ Office(s) of their choices indicating 5 stations in the order of preference.
4.4 Transfer orders on Compassionate grounds requiring deviation covered under clause 4.2(iii) above shall be ordered at own cost of staff concerned and TA/ DA/ Joining Time etc.

shall not be admissible to him/ her if he/ she has not completed minimum tenure of three years at his/ her present station.

Entitlement to TA/DA/Joining Time shall be further subject to SRs in this regard.

5.
5.

Other Transfer/ Posting during the year 5.1 Transfer/ Posting orders under this clause shall cover transfers during the year required on account of administrative exigencies to run field Offices smoothly, retirement of Staff, opening of new Offices, promotion, complaints, vigilance cases, public interest etc.
5.2 Transfer/ posting orders of Administrative requirements (under clause 5.1) may be ordered by the Competent Authority prescribed for the purpose as per the requirement in public interest any time during the year by recording on the file the reasons in writing.
5.3 Transfer/ posting orders in deviation of norms/ criteria prescribed in this transfer policy may be done at any time by the Competent Authority prescribed for the purpose in larger public interest by recording on the file the reasons in writing.

6.

Transfer Committee 6.1 There shall be a Transfer Committee for each RO/SRO to deal and dispose the online applications for transfer/posting received from staff under clause 4.3.
The online applications shall be placed before the said Transfer Committee, which shall examine all such online requests and make its recommendations as per this transfer policy.

6.2 Transfer Committee shall consist of following Officers of ESI Corporation: Sl.

No.
No.

Designation (I) Senior Most Officer* (not below the rank of Chairman Assistant Director) (II) State Medical Officer/ Medical Referee Member (III) Branch Officer of concerned Administration Member Secretary Branch *In case Senior Most Officer happens to be the Branch officer of Administration Branch, the next Senior Most Officer may be co-opted with the approval of Competent Authority.
6.3 Recommendations for the Annual General Transfer in respect of cases covered under clause 4.2 (i) and 4.2 (ii) shall be made by the Transfer Committee as per criteria/ norms prescribed in this transfer policy, keeping in view the administrative requirements.

The recommendations of Transfer Committee would be subject to the approval of Competent Authority prescribed for the purposes in this transfer policy.

After the approval of Competent Authority relevant transfer/ posting orders shall be issued.
6.4 Recommendations for the Transfer on Compassionate Ground requiring deviation from the norms/criteria and tenure prescribed under this policy in respect of cases covered under clause 4.2 (iii) shall be made by the Transfer Committee on case-to-case basis on merit keeping in view the administrative requirements.

The recommendations of Transfer Committee would be subject to the approval of Competent Authority prescribed for the purpose in this transfer policy.
After the approval of Competent Authority relevant transfer/ posting orders shall be issued.

6.5 Transfer Committee shall record reasons for its recommendations.

These recommendations would be made available in the online portal.

6.6 In cases where the recommendation of Transfer Committee, the reasons for such decision will be recorded and the same would be made available in the online portal.
the prescribed Competent Authority does not accept 6.6 Time schedule for various procedure/ actions related to the 'Annual General Transfer' under clause 4.3 above shall be as prescribed in the Annexure – II enclosed with this policy.

7.
7.

Norms/ Criteria for transfers/ postings 7.1 Mere existence of a vacancy in an office/ at a station shall not entitle the staff serving at that station/ office to remain posted at that station/ office or a staff serving outside that station/ office to be posted to his/her choice station/ office.

7.2 All requests for choice postings will be considered subject to administrative feasibility and availability of vacancies.
While carrying out transfer under this policy, minimum disturbance may be ensured as far as possible.

7.3 It shall be the endeavour of the office to alternate postings between various Units of Corporation to ensure exposure of all the officials to different facets of its functioning viz.

RO, SRO, Office of SMO, ESICH, ESICMH, PGIMSR, Medical Colleges, Headquarters, NTA, ZTI, ZDE, Branch Offices, DCBO, Dispensary directly run by ESIC etc.
7.4 The station/ office (Tenure-wise) seniority of the staff in the station/ office from which such transfer is being proposed shall be the primary criteria for selecting staff for transfer.

In other words, staff posted at a station/ office for a longer period shall be considered for transfer out first whenever a transfer is considered.
7.5 In case the number of online applications for a particular station/ office is more than the vacancy or requirement available, tenure rendered by such staff at that station/ office earlier shall also be a criteria for consideration of his/ her application(s) for such station/ office and the staff who has rendered lesser tenure at that station/ office shall be considered first for that particular station/ office.
7.6 Staff who are due for retirement on superannuation within next two years may not be considered for non-request transfer in general.

However, if exigency of service requires such a transfer, orders thereof will be issued after recording the reasons in writing.

7.7 Posting consideration of Persons with Disability and staff who have differently abled dependents shall be governed as per extant guidelines of DoPT in the matter(s).
7.8 Posting consideration of Husband and Wife shall be governed as per extant guidelines of DoPT in the matter.

8.

Tenure 8.1 All postings of Staff shall not normally be for a period less than three years provided there is no serious complaint of misconduct against the staff or it is expedient in public interest to transfer him/ her before completion of minimum tenure.
8.2 No staff shall remain posted to a sensitive seat/post for more than three years as per Central Vigilance Commission (CVC) and Vigilance Division, Headquarters instructions in the matter issued from time-to-time.

Compliance of rotation between sensitive and non-sensitive seat/post shall be ensured by the Competent Authority.
8.3 Maximum tenure at Metro/ Urban agglomeration, which has more than 3 establishments, shall not be more than Nine years, whether in a unit or different units at same level or at different levels.

For all other stations, the maximum tenure shall be Seven years.

9.

Transfer/ posting on Promotion Promotion to the next higher post shall generally attract transfer from existing station/ office and would ordinarily entail mandatory rotation from the station/ office as per the administrative requirements.
However, present tenure at the office/ station and maximum tenure prescribed at the current station under this policy shall also be taken into account while determining such transfers.

Accordingly, transfer/posting on promotion shall be approved by the Competent Authority.

10.
10.

Updation of past transfer/ posting details under online portal/ ERP 10.1 Every staff shall have to go through the available/ captured details available in the ERP system related to his/ her transfer/posting details and mandatorily add/ update/ modify his/ her past details since joining services under ESI Corporation, by 1st November of each year in the online portal/ ERP application developed by the ICT Division.
Updated/ modified posting details would be provisional and shall be verified and approved/ freezed by the concerned Administration Branch by 15th November of concerned year from the Service Book.

10.2 It may be noted that the online transfer/ posting details, which are required to be updated mandatorily shall be the basis of ascertaining the tenure of the staff at an Office/ station for the purpose of this policy.
10.3 Head of the office shall ensure that all staff update their past posting details as per the requirement under clause 10.1.

If not updated by the staff due to non-access to ID or unavoidable circumstances, Head of the office shall ensure updation of the past posting details of the staff concerned and shall thereafter approve/ freeze the details.

10.4 In no case updated posting details in respect of staff posted at an Office shall remain pending.
Head of the office shall ensure the compliance of this direction.

11.

Rotation of Staff among various posts/ Offices/ station In order to ensure all around development of manpower and to equip the staff to handle various assignments, all staff are expected to work in all types of offices/ establishments in the state/ region.
They will be rotated among the RO, SRO, Office of SMO, ESICH, ESICMH, PGIMSR, Medical Colleges, Headquarters, NTA, ZTI, ZDE, Branch Offices, DCBO, Dispensary directly run by ESIC etc.

as per the provisions of this transfer policy.

12.

External influence No staff shall bring or attempt to bring any political or other outside influence to bear upon any superior authority to further his/ her interest in respect of matters pertaining his/ her service including transfer in the state/ region.
Any violation shall attract actions including disciplinary action as per the provisions of Rule 20 of CCS (Conduct) Rules, 1964.

Any request/ representation received, indirectly viz.

from parents, friends, relatives etc., shall also be treated similarly under the same rule.

13.
13.

Redressal of Transfer Grievances 13.1 There shall be one State Transfer Grievance Redressal Committee to deal and dispose the online grievances received, if any, from the staff arising out of transfer/ posting orders issued on the recommendations of Transfer Committee(s) of ROs/ SROs under clause 6 above.

13.2 All the grievances from the staff shall be received through online portal developed by the ICT Division, Headquarters for the purpose.
13.3 The State Transfer Grievance Redressal Committee shall consist of following three members of ESI Corporation: Sl.

No.
Designation (I) Medical Superintendent of ESIC Model Hospital (if available) failing which Chairman DD/AD(Finance) of Regional Office (II) DD/AD(Finance) of Regional Office Member (In case DD(F) of RO is the Chairman of the Committee, Branch Officer of concerned Administration Branch) (III) Any other officer not below the rank of Assistant Director nominated by the Member Regional Director 13.4 Committee shall look into the grievances of staff as per the provisions of this transfer policy and dispose the grievances with the approval of the Regional Director.
13.5 The decision of the Committee shall be made public to the staff concerned through the online portal.

13.6 Time schedule for various process/ actions related to the ‘Redressal of Transfer Grievances’ shall be as prescribed in the Annexure-II enclosed with this policy.

14.
14.

Miscellaneous 14.1 After completion of Maximum Tenure at a station/ office, the online ERP portal shall prompt the staff concerned to compulsorily give options for choice of station/ office posting as per the provisions of this transfer policy.

A list of such staff due for mandatory transfer, shall also be made available through online module to all concerned.

14.2 Relieving Date shall be indicated in the transfer order itself.
Pay & Allowances shall not be drawn beyond 30 days after the relieving date specified in the transfer order by the relieving office.

14.3 In case a transfer is made in mid-academic session on account of administrative exigencies, an option leased accommodation up to the end of the academic session will be allowed to the staff, if any child is studying at that station.
the Corporation accommodation/ retain to 14.4 Once a transfer order of a staff has been issued by Competent Authority, staff concerned will not be granted leave of any kind by his/her controlling authority.

All requests for leave of any kind thereafter will be sent, through E-mail alone to the Competent Authority, who has issued the order of transfer.
14.5 As this policy mandates an online mechanism through online portal to deal with the transfer/ posting requests, physical applications/screenshot of online options applied etc.

shall not to be sent by post or email by the staff.

15.

Power to remove difficulty In case of any doubt regarding any of the provisions of this transfer policy, the matter shall be placed before the Director General for consideration.

The decision of Director General shall be final in regard to matters thus referred.
(S. Ravichandran) Insurance Commissioner (P&A) Encls.

1) 2) Annexure – I Annexure – II [Under transfer/ posting policy of Staff of ESI Corporation posted in Regions/ Sub Regions/Hospitals issued vide Hqrs.

letter no.

A-33/19/2/Transfer Policy/2022-E.II Dated: 20-05-2022] PRIORITY MATRIX TO CONSIDER COMPASSIONATE GROUND TRANSFERS REQUIRING DEVIATION FROM THE NORMS/CRITERIA AND TENURE PRESCRIBED UNDER THIS POLICY ANNEXURE - I Sl.

No.
No.

Criteria Weightage Point 1 Age in completed years as on 31st March of the transfer year.

Admissible only for staff aged greater than 58 years of age.
2 Single Woman staff 3 Single Parent 4 Spouse ground (defined as per DoPT guidelines) 5 Life threatening/ terminal diseases – self/ spouse/ children/ dependent parents* 6 Staff with children appearing in Class X/ XII Board Examinations for the academic year starting in transfer year 15 10 10 10 20 10 Note 1: Criteria for staff with disability (PH) or Staff who have differently abled dependent children: Transfer/posting of staff covered under criteria prescribed in this Note shall be recommended by the Transfer Committee for decision of the prescribed Competent Authority on case to case basis as per extant DoPT instructions.
The Transfer Committee shall consider the percentage of disability of PH staff.

The Transfer Committee shall consider the percentage of disability of dependent children in respect of officials who have differently abled dependent children.

*Note 2: The maximum Weightage Point secured by an official under various criteria against on or more reasons of above Priority Matrix shall be restricted to 30 points only.
Note 3: Renal Disorder, Cancer, Major Organ Transplant, Coronary Artery Bypass Grafting or any other disorder severely hampering outstation movement.

In such cases, Competent Authority may constitute a Medical Board to ascertain the genuineness of case.

[Under transfer/ posting policy of Staff of ESI Corporation posted in Regions/ Sub Regions/Hospitals issued vide Hqrs.

letter no.
letter no.

A-33/19/2/Transfer Policy/2022-E.II Dated: 20-05-2022] Annexure - II Date by which action to be taken 1st December 15th to 31st December 10th February 25th February Exercise Preparatory work of Annual General Transfer.

List of Staff who are due for mandatory transfer to be made available in the online portal.
Calling of option(s) by 31st December through online portal in respect of Staff (a) having completed or completing minimum/ maximum tenure as prescribed at a station as on 31st March of transfer year and; and (b) seeking Compassionate Ground Transfers requiring deviation from the norms/criteria and tenure prescribed under this policy under clause 4.2(iii) of transfer policy Transfer Committee to recommend Annual General Transfer Orders for Annual General Transfer to be issued - 5th 2nd March Online grievance representation by those aggrieved by the Annual General Transfer order(s) 10th March Comments of Transfer Grievance Redressal Committee to be submitted before Competent Authority 15th March Disposal of online grievances Note 1: Reference to a date in this table shall be taken as the next working day in case the indicated date happens to be a public holiday or a weekend.
Note 2: For the Annual General Transfer for the year 2022, time lines shall be circulated separately.