Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1694861335007.pdf (Fiji)
MINISTRY OF LANDS & MINERAL RESOURCES ANNUAL REPORT For the year ending 31st December, 2012 2012 MINISTRY OF LANDS & MINERAL RESOURCES G P O BOX 2222 GOVERNMENT BUILDINGS SUVA, FIJI ISLANDS Table of Contents TABLE OF CONTENTS Letter to the Honorable Prime Minister & Minister of Lands & Mineral Resources Permanent Secretary’s Overview Roles & Responsibilities Vision Mission Values Management Structure Key Output Areas Department of Lands & Survey Performance Review Land Use Unit State Land Administration Land Survey & Development Control Section Divisional Surveyor Central Eastern Divisional Surveyor Western Divisional Surveyor Northern Geospatial Division Fiji Land Information System (FLIS) Mapping & Technical and Plan Examination unit Valuation Division Mineral Resources Department Performance Review Mining Division Geological Survey & Information Geological Services Corporate Services 1 2 3 4 4 4 5 6 7 7 8 9 Audited Financial Statement 20 - 32 Letter to the Honorable Prime Minister & Letter to the Honorable Prime Minister & Minister for Lands & Mineral Resources Letter to the Honorable Prime Minister & Minister for Lands & Mineral Resources Minister for Lands & Mineral Resources 1 Permanent Secretary’s Permanent Secretary’s OVERVIEW OVERVIEW Permanent Secretary’s OVERVIEW The year 2012 was unique in that it has its own surprises, achievements and challenges.
The unanticipated appointment of the Permanent Secretary, Mr. Filimoni Kau as the Ambassador for Korea and the transfer of the Acting Deputy Secretary, Mr. Pene Baleinabuli The year 2012 was unique in that it has its own surprises, achievements and challenges.

to the President‟s Office as the Official Secretary in June.
This was followed by the appointment of Mr. Tevita Boseiwaqa as Acting Permanent Secretary and there was no The unanticipated appointment of the Permanent Secretary, Mr. Filimoni Kau as the replacement for Deputy Secretary due to organizational re-structural adjustments Ambassador for Korea and the transfer of the Acting Deputy Secretary, Mr. Pene Baleinabuli to the President‟s Office as the Official Secretary in June.
This was followed by the Fortunately, there was an appropriate structural system and processes with very clear appointment of Mr. Tevita Boseiwaqa as Acting Permanent Secretary and there was no direction in place to achieve the targeted outputs set for 2012.

This amongst other factors has replacement for Deputy Secretary due to organizational re-structural adjustments contributed significantly to the attainment of an 82.29 % achievement rate for the year.

This is above the national average of 76%.


Fortunately, there was an appropriate structural system and processes with very clear direction in place to achieve the targeted outputs set for 2012.

This amongst other factors has Such achievements have contributed to the natural development and have certainly made a difference in the lives of contributed significantly to the attainment of an 82.29 % achievement rate for the year.
This is above the national our clients and other communities through administration of State land, Surveying, Valuation, provision of maps and average of 76%.

Geospatial Information.


Such achievements have contributed to the natural development and have certainly made a difference in the lives of The Department of Mineral Resources have also contributed immensely with its provisions of adequate water supply to our clients and other communities through administration of State land, Surveying, Valuation, provision of maps and the rural communities through bore holes and for commercial purposes.

The Mining Industry looks promising for Geospatial Information.
expansion as the required platform has been set by its hard working staff through field investigations, processing of applications for Special Prospecting License (SPL) and Mining Licenses followed by close monitoring to ensure compliance The Department of Mineral Resources have also contributed immensely with its provisions of adequate water supply to with the Mining and other relevant Acts.

the rural communities through bore holes and for commercial purposes.
The Mining Industry looks promising for expansion as the required platform has been set by its hard working staff through field investigations, processing of The Land Use Unit has also recorded its fair share of achievements.
There has been an increase in the number of Land applications for Special Prospecting License (SPL) and Mining Licenses followed by close monitoring to ensure compliance Owning Units that deposited their land into the Land Bank resulting in the increase in total acreage and investors leasing with the Mining and other relevant Acts.

this land.

The Unit has also been proactive by venturing into development of subdivisions of land in the land bank.
The Land Use Unit has also recorded its fair share of achievements.

There has been an increase in the number of Land Despite this rosy image, the Ministry continues to be challenged by its outdated processes.

This needs to be reviewed and Owning Units that deposited their land into the Land Bank resulting in the increase in total acreage and investors leasing updated in order to absorb the new and increasing demand by our clients.

this land.
this land.

The Unit has also been proactive by venturing into development of subdivisions of land in the land bank.

There is also a need to fully utilize the Ministry budgetary allocation.

In 2012, a total of $26,992,045 was allocated to the Despite this rosy image, the Ministry continues to be challenged by its outdated processes.
This needs to be reviewed and Ministry and $3,499,391 was re-deployed by the Ministry of Finance and a further $4,386,737 was not utilized at the end updated in order to absorb the new and increasing demand by our clients.

of the year.

These challenges will be tackled head-on in 2013.

There is also a need to fully utilize the Ministry budgetary allocation.
In 2012, a total of $26,992,045 was allocated to the The onus therefore is on the Staff to shoulder these responsibilities as they have our confidence to do so.

They are the Ministry and $3,499,391 was re-deployed by the Ministry of Finance and a further $4,386,737 was not utilized at the end same staff that had made the Ministry proud in terms of its achievements in 2012. of the year.

These challenges will be tackled head-on in 2013.


I commend them for their great efforts, good work and looking forward to work with them as a team in 2013.

The onus therefore is on the Staff to shoulder these responsibilities as they have our confidence to do so.

They are the same staff that had made the Ministry proud in terms of its achievements in 2012.

Vinaka.

I commend them for their great efforts, good work and looking forward to work with them as a team in 2013.

_______________ Vinaka.


T G Boseiwaqa Permanent Secretary _______________ T G Boseiwaqa Permanent Secretary 2 Roles & Responsibilities Roles & Responsibilities Roles & Responsibilities The Ministry of Lands & Mineral Resources is made up of two Departments namely the The Ministry of Lands & Mineral Resources is made up of two Departments namely the Department of Lands & Survey and the Department of Mineral Resources.

Department of Lands & Survey and the Department of Mineral Resources.
DEPARTMENT OF LANDS & SURVEY DEPARTMENT OF LANDS & SURVEY The Department of Lands & Survey is responsible for the effective and efficient administration, The Department of Lands & Survey is responsible for the effective and efficient administration, development and management of all State land activities.

Activities under this programme include development and management of all State land activities.
Activities under this programme include Surveying, Land Valuation, Development and Maintenance of State Land and Geographic Information Surveying, Land Valuation, Development and Maintenance of State Land and Geographic Information Systems and additionally the Land Use Unit which coordinates the implementation of Government’s Systems and additionally the Land Use Unit which coordinates the implementation of Government’s Land Reform initiatives to improve socio-economic growth focusing on equitable returns to landowners Land Reform initiatives to improve socio-economic growth focusing on equitable returns to landowners and the security of tenure for the tenants.
Functions and responsibilities are categorized under the following entities: Functions and responsibilities are categorized under the following entities: ● Land Use Unit ● Land Use Unit ● State Land Administration ● State Land Administration ● Land Survey and Development ● Land Survey and Development ● Geospatial Division ● Geospatial Division ● Valuation ● Valuation ● Corporate Services ● Corporate Services DEPARTMENT OF MINERAL RESOURCES DEPARTMENT OF MINERAL RESOURCES DEPARTMENT OF MINERAL RESOURCES The Department of Mineral Resources oversees and facilitates development of the country’s mineral The Department of Mineral Resources oversees and facilitates development of the country’s mineral sector and groundwater resources.
It undertakes studies in relation to geographical hazard assessment sector and groundwater resources.
It undertakes studies in relation to geographical hazard assessment which includes earthquake and tsunami monitoring, mineral and groundwater development and which includes earthquake and tsunami monitoring, mineral and groundwater development and manages the development of the mining and quarrying sector with a mandate under the Mining, manages the development of the mining and quarrying sector with a mandate under the Mining, Petroleum (Exploration and Exploitation), Quarries, Explosives and Continental shelf Acts.


geological The department consists of four divisions which constitutes the overall mining and groundwater resources.

These The department consists of four divisions which constitutes the overall mining and groundwater resources.
These are namely the; are namely the;  Geological Services Division  Geological Services Division  Geological Survey & Information Division  Geological Survey & Information Division  Mining Division  Mining Division  Mineral Development  Mineral Development 3 Vision, Mission & Values Vision, Mission & Values Vision, Mission & Values Our Vision Our Vision Our Vision Our Mission Our Mission Our Mission Vision, Mission & Values “Our Lands & Minerals; Smart Management for Growth” “Our Lands & Minerals; Laying the platform: “Achieving Socio-Economic Growth through the Sustainable Development of Fiji’s Smart Management for Vigorously implement government’s reforms and policy initiatives Lands, Minerals and Groundwater Resources.” Growth” “Our Lands & Minerals; Provide outstanding administrative and facilitative services to our Smart Management for Vigorously implement government’s reforms and policy initiatives Keeping abreast with the technological changes and modern Growth” Provide outstanding administrative and facilitative services to our Improving revenue collection to assist with governments nation on lands, minerals and groundwater resources; approaches to ensure timely and quality services; on lands, minerals and groundwater resources; Laying the platform: customers Laying the platform: customers building efforts; on lands, minerals and groundwater resources; approaches to ensure timely and quality services; values; Vigorously implement government’s reforms and policy initiatives Keeping abreast with the technological changes and modern Embracing a corporate culture that is based on ethical and moral “The Ministry’s priority is to implement Government’s reform initiatives on lands, mineral and groundwater resources for sustainable socio-economic growth at the national level, by 2012.
The Ministry aims to provide outstanding administrative and facilitative services to its customers inclusive of both local and foreign investors.

It will invest in technology to provide high quality services and it will work within the allocated public funds while striving to generate the appropriate revenue to assist with Government’s nation-building efforts.

The Ministry’s leadership is dedicated to a management that recognizes the importance of its people.
Importantly, the Ministry aims to gain a competitive advantage by using the constructive and creative abilities and energies of its staff.

The Ministry will contribute to the economic strength of HONESTY the nation and function as a good corporate citizen.
Furthermore, the Ministry will recruit, develop, motivate, reward and retain personnel with exceptional qualities by providing excellent working conditions, superior leadership, recognition on the basis of performance, opportunity for growth, and a high degree of employment security.” HONESTY Provide outstanding administrative and facilitative services to our Improving revenue collection to assist with governments nation Molding team leaders and members to be agents of change; Developing a sense of societal and environmental responsibility Keeping abreast with the technological changes and modern Embracing a corporate culture that is based on ethical and moral Recruiting, developing, motivating, rewarding and retaining approaches to ensure timely and quality services; values; capable personnel through good leadership and conducive working Improving revenue collection to assist with governments nation Molding team leaders and members to be agents of change; environment building efforts; Developing a sense of societal and environmental responsibility Embracing a corporate culture that is based on ethical and moral Recruiting, developing, motivating, rewarding and retaining values; capable personnel through good leadership and conducive working environment Molding team leaders and members to be agents of change; Developing a sense of societal and environmental responsibility Recruiting, developing, motivating, rewarding and retaining capable personnel through good leadership and conducive working environment SATISFACTION COMMITMENT CUSTOMER customers building efforts; Our Values Our Values Our Values Values Values Values CUSTOMER SATISFACTION RESPECT CUSTOMER SATISFACTION RESPECT RESPECT HONESTY COMMITMENT SHARING & CARING RESPONSIVENESS COMMITMENT SHARING & CARING SHARING & CARING RESPONSIVENESS RESPONSIVENESS 4 Ministry of Lands & Mineral Resources Organisation Structure 5 Key Output Areas Key Output Areas There are Key Output Areas that are used as benchmarks to measure the performance and successful achievements of the Ministry of Lands & Mineral Resources KOA 8 – PUBLIC AWARENESS PROMOTIONS – MINING DEVELOPMENT OPPORTUNITIES Encourage & strengthen cordial relationships between government, investors, landowners and other stakeholders through constant dialogues, awareness and promotions.
KOA 1: PORTFOLIO LEADERSHIP ADVICE & SECRETARIAT SUPPORT The Ministry contributes to national development in terms of revised policies & number of cabinet papers produced to efficiently and effectively administer land, mineral and the development of groundwater resources in Fiji.
KOA 9 – MAINTENANCE OF LAND & GEOGRAPHIC INFORMATION SYSTEM Develop, enhance overall administration & management of geospatial information and technology on Land information systems (LIS), Geographical Information Systems (GIS) and remote sensing (RS) KOA 2: RESEARCH PUBLICATIONS – GEOLOGICAL SURVEY & DATABASE Provides geosciences information to support and regulate development of mineral resources.
Geoscience mapping and survey is carried outon selected areas where there are potential foe mining, petroleum production, geohazards and quarrying areas in Fiji.

KOA 10 – LICENSING, COMPLIANCE & MONITORING ENVIRONMENTAL LAW Ensures Special Prospecting Licenses (SPL), license holders comply with the relevant mining, quarry, and environmental legislations through close monitoring.
KOA 3: CONSULTING SERVICES – GROUNDWATER BOREHOLES & DEVELOPMENT Offer geological services and advice related to groundwater assessment, development including drilling & laboratory services.

Responsible for the implementation of groundwater projects throughout Fiji targeting local communities and schools.

KOA 4: LICENSING, COMPLIANCE & MONITORING – GEOLOGICAL HAZARD ASSESSMENT & EARTHQUAKE MONITORING Strengthens and improves community response capacity in dealings with disasters and risks.
Monitoring earthquakes & tsunamis with global networks with the aim to improve community response and disseminate early warning systems during disasters.

KOA 5 LICENSING, COMPLIANCE & MONITORING – EXPLOSIVES, resource MINING & management by proactive enforcement of provisions of the Environment Management Act and other legislations.
EXPLORATION TENEMENTS Strengthen KOA 6: LICENSING, COMPLIANCE & MONITORING – SURVEY & VALUATION To ensure qualified and capable staff enter the surveying and valuation profession by fulfilling certain requirements under the governing in regulations.

This developing state land are acceptable.

Land is the basis of development; therefore the role of surveyors and valuers is vital before any development takes place.
is to guarantee that the services provided KOA 7: CLIENT COMPLAINT INVESTIGATIONS – LAND MANAGEMENT SYSTEMS Formulation and implementation of a complaints resolution mechanism that will assist in the tracking of progressive updates on client complaints received.
6 KOA 11 – LAND MANAGEMENT SERVICES – LEASE, VALUATION & STATE LAND MANAGEMENT, LAND SURVEY & DEVELOPMENT Ensures the better management of state land in accordance with the State Lands Act commencing from the initial receipt if an application through to the preparation and registration of lease and subsequent follow up on the compliance of the lease conditions.
Also responsible for the negotiation and acquisitions of land required for public purposes such as roads, water supply and government facilities which is done through dialogue and negotiations.

In addition – looks after the assessment and periodic assessments of rentals on state leases, verifies rentals on iTaukei land leased to state besides being the official valuers for proclaimed town and cities for the assessment of property rates.
Added to that is the collation & analysis of land sales data throughout the country which is used as a basis for property valuation.

The KOA also deals with the regulation and checking of all land surveys attended by registered surveyors [whether private or Government] in accordance with the Surveyors Act Cap.260.
It also develops and provides the network of survey control system nation wide which isolated surveys implemented by individual integrates the many surveyors on behalf of their clients and at the same time develops state land for productive use.

KOA 12 – LAND REFORM is making more land available for productive and social purpose is one of the top priority for Government.

It calls for the creation of a market for leased land through sustainable lease arrangements.
This was possible through the establishment of the Land Use Unit to administer the reform in accordance with the Land Use Decree 2010. initiative by Government The type of work involves identifying idle and underutilized lands to be deposited into the land bank.

Land information should include land ownership, locality, topography, soil suitability and other relevant datasets.
All lands deposited in the bank must be free from any other encumbrances and should not be the subject of any dispute in any court, tribunal, and commission or before any other persons or body exercising a judicial function.

Department OF Lands & Survey DEPARTMENT OF LANDS & SURVEY Performance Review PERFORMANCE REVIEW LAND USE UNIT (LUU) The Land Use Unit is a promulgation of the Land Use Decree 2010.
The unit endeavors to achieve government‟s objective that stems from Pillar 6 of the PCCPP which is “Making more land available for productive and social purposes.” Despite the setbacks faced by the unit it managed to produce significant milestones during the year.

Highlights for the year  The issuing of lease to Kokomo Island resort on an island in Yaukuve, Ono, Kadavu.

 Lodgement of the Natodre Master Concept Plan (MCP) to Town & Country Planning.
The MCP focuses on sustainable development of proposed zones such as residential, industrial, civic etc.

that would meet the social obligations of the State.

This land has an optimum area of 1078.008 hectares.

 The Unit in partnership with Department of Environment (DoE) and a few other stakeholders was able to install bio-fuel and windmill at various parts in Fiji especially the Maritime region.

The achievement by LUU in this case would ne the number of leases issued under the Land Bank.
 The seventy public consultations awareness/consultations conducted denotes the interest shown by Land Owning units.
(70) ACTIVITIES 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER TOTAL PUBLIC AWARENESS Public Awareness & Consultations with Landowners Consultations with Investors/Tenants Consultation with Stakeholders Interests Registered DESIGNATION OF LAND Number of Land Designated 20 24 20 9 5 3 7 6 4 6 8 5 4 4 8 7 6 1 6 7 70 26 14 19 30 Area’s Designated 254.664hac 472.05 39.2212hac 202.8602hac 968.7954hac LEASING Number of iTaukei land leased Buy Back Land Leased SURVEYING Number of Survey Plans lodged for Examinations LAND ACQUISITIONS Number of Land Acquisitions Compensation Paid Out Number of Valuation TRAININGS Number of Trainings Conferences/Workshops 1 2 4 2 2 1 - - 3 - - 2 1 1 2 1 3 - - 7 1 4 5 13 4 4 13 1 2 1 2 3 2 2 3 7 State Land Administration STATE LAND ADMINISTRATION The Land Administration Division is responsible for administering all state land dealings within the Ministry.
It is one of the major divisions within the Ministry responsible for the legal documentation for all land administration.

Furthermore, the division is responsible for the issue of lease, lots for leasing for individual tenants, facilitating the vetting and processing of leases.

One of the major functions of the division is the overseeing of the land rent arrears and the prompt updating of all new leases and existing leases in the system, issuing of statement and notices to leases.
Acknowledgement of the over achieving of the 2012 targets is also extended out to staff in the Central Eastern, Western and Northern Divisions.

This had been made possible by the extra efforts being put in despite attending to the ever increasing complaints from lessees.

Major Achievement: Development of a draft State Land Administration Standard Operating Procedure (SOP) which is to be completed and implemented in 2013.
The numerous anomalies, public complaints and constraints‟ against/encountered by the Ministry throughout the years saw the Divisions initiative and drive to develop an updated SOP.

The production of this manual is therefore aimed to assist address this problem for quick turnaround time to the satisfaction of our customers.
OUTCOME 16: LAND RESOURCES DEVELOPMENT & MANAGEMENT OUTPUT STRATEGY KPI OUTPUT 11: Land Management Services Preparation of documents Number of documents prepared Stamping of documents with Commissioner of Stamp duties Number of documents stamped Lodge documents for registration with Registrar of Titles Number of documents registered Dealings on State Land Number of dealings assessed and approved on existing leases progressed 2012 TARGET 900 650 400 800 ACHIEVEMENTS HQ/DSCE – 589 DSW - 496 DSN - 173 Total 1,258 1st Qtr – 263 2nd Qtr - 131 3rd Qtr - 187 4th Qtr – 167 Total - 748 1st Qtr – 169 2nd Qtr - 113 3rd Qtr - 154 4th Qtr – 118 Total - 554 HQ/DSCE – 1,026 DSW - 671 DSN - 138 Total 1,835 Total documents prepared, leases registered and stamped totaled 4395 which far exceeded the targeted outcome of the units output for 2012 8 Land Survey & Development Namosi NLC Survey The surveyed carried out in the year covers parts of the periphery of the Namosi/Naitasiri provincial boundary and parts of Wainikoroiluva/Namosi tikina boundaries.
The surveyed covers 20km total periphery chainage demarcated and surveyed.

Namosi is the most rugged terrain in our country and it requires total commitment.

Through sheer hard work and dedication the teams have to overcome challengers faced out in the field.
The actual daily survey routine is such that from the base camp the teams travel by vehicle to the furthest it could carry them and then on foot to the survey site Viwa NLC Survey Allotments surveyed and plan drawings in progress NLC Lot Mataqali Mat Vacai Area 127.9ha Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Mat Natia 100.36ha Mat Natagani 37.53ha Mat Veruku 42.69ha Mat Ketenisau 2.12ha Lot 7 Mata Yakawe 70.61ha Lot 8 Mat Vacai 127.91ha Purchase of Survey Equipments Lands Indent 1/2012 was prepared and approved by the MTB and the following was purchased and distributed to the Divisions depending on the nature of the request - 5 x Flexline Series (TS06 ultra – 05”) Total Stations plus accessories - 3 x Liscad License (serial number 41662,41663,41664) LAND SURVEY & DEVELOPMENT Control The Control Survey Section is committed professionally to the establishment of a very precise geodetic survey datum through good leadership, and the optimum use of modern trained employees to ensure maximum return to government and the private sector.
survey equipment by well Also the unit is committed to the survey of the un- surveyed itaukei land in the district of Namosi The Control Office apart from its core function is also tasked to commence with the survey of the Galoa Mahogany Forest.

Naturally bounded in the form of creeks and rivers the lots concerned generally comprises of more than hundred hectares of land covering most part of Nuku District within Serua Province.
In addition, the survey of the mahogany plantation enables the issuance of the lease title to the proprietor.

Hence, the survey of the un-surveyed itaukei land in Namosi validates the itaukei land register title.
2012 Geodetic Control Survey      Savusavu - Natewa Geodetic Controls Tabia - Dreketi Geodetic Controls Nabouwalu 0 Dreketi Secondary Controls Galoa – Naboutini Secondary Control Galoa – Naboutini Geodetic Control Galoa Mahogany Survey Road Survey: To comply with the town and country planning act the access to all allotment was surveyed.

Total of 8.51km access to serve allotment 10 & 11 was surveyed during the year.
Boundary Demarcation & Survey: The following allotment was surveyed and plan was drawn in accordance to notices to surveyor and yet to be lodge to computing office for checking and approvals.

The allotment surveyed covers I.

Lot 2 – 189.3ha II.

Lot 3 – 339.6ha  III.

Lot 10 – 165.5ha IV.


Lot 11 – 866.3ha Total – 1560.7ha  9 Land Survey & Development LAND SURVEY & DEVELOPMENT Divisional Surveyor Central Eastern (DSCE) The DSCE office plays a critical role in the stewardship of State land related resources within its Division.

It also manages and provides submissions to Management for its it highest and best use of State residential, agricultural, commercial, industrial purposes and others.
land whether is The Division delivers an array of products including Land transfer surveys, Engineering surveys, Topographical surveys, Building & Engineering lease documentation and registration and sand & gravel extraction licensing.

set out, i.e.

circumstances to unforeseen due landslides, weathering, accidents etc.
The division assesses complaints and designs more comprehensive solution to maintain these investments for the safety and comfort of the maintenance works conducted during the year are; concerned.
clients Some of  Relocation and installation of power pole  Installation of power pole  Maintenance of drainage system DSCE is responsible for delivering Output 11 in the ACP namely: SURVEY PLANS New Survey Plans lodged Survey Plans approved Scheme Plans lodged Scheme Plans approved 12 6 14 10  Survey of Government Stations on ITaukei land  Raviravi Nursing station – awaiting lease arrangement  Raralevu Police Post – Scheme Plan lodged with  DTCP  Vunidawa Sports complex – Survey Plan approved (SO6633)  Korovisilou Health Center  Lawaki Nursing Station  Development of State Land Funds were withdrawn by Ministry of Finance (MoF)  1.
2.

 Survey of Nukurua Mahogany Plantation Two (2) survey plans lodged SO6483 NLC Lot 71 (pt of) 198.721ha (on requisition) requires some field work due to change of boundary by mataqali.

130.8373ha (on 13, SO6562 NLC Lot requisition) NLC Lot 15 – 150.178ha completed NLC Lot 32 – 44.839ha completed NLC Lot 72 – 76.039ha completed    Total of 600.6151ha surveyed in 2012.
 Maintenance of Existing Subdivision subdivisions All for are government, the division deals with lessee complaints on the defaults in the construction investments Total – 10 Land Survey & Development LAND SURVEY & DEVELOPMENT Divisional Surveyor Western (DSW) The DSW office started off with a challenging year since it was twice hit with severe flooding in all its responsible designated areas of work that is from Sigatoka, Nadi, Lautoka, Ba and Rakiraki areas.
Resources and mostly technical staff of the Ministry including those that were out in the field were called in to assist in the DISMAC operations.
The Survey Section in the Western Division is committed to the: Surveying of State Land, State Freehold Land and I (Redefinition, leased Taukei Land Topographic, Engineering & cadastral) to State Maintenance of Existing Subdivisions Development of State Land Native Lease to State (Capital Project) – 100% completed  Namarai Government Station  Nalotawa Health Center  Cuvu Health Center  Waimacia Government Station  Legalega Government Station Naboutini Mahogany Survey (Capital Project) Ad hoc Surveys (National Interest) – 100% completed    Survey of Rakiraki Rural Sport Complex Survey of Natabua Correctional services Survey of Caboni Fisheries Hatchery Site SURVEY PLANS Nine (9) new survey plans lodged  4 Plans I Taukei land leased to State  4 Plans for State land development  1 ad hoc survey One (1) survey plan approved  1 Plan SO6074 Scheme plans lodged  5 I Taukei land leased to State scheme plans   4 State land development scheme plans 1 Ad-hoc scheme plan Scheme plans approved  5 I Taukei land leased to State  2 State land development  Mataqali Nacegacega (800ha).
covered and is to be continued in 2013.

1 150ha 11 Land Survey & Development LAND SURVEY & DEVELOPMENT Divisional Surveyor Northern (DSN) The 2012 performance portrays activities, achievements which comprise of performance based on the deliverables within Output 11 of the ACP.
The Survey unit within the Division had tried all means with the limited resources to make more land available for productive purposes according to Output 6 of the People‟s Charter for Change Peace and Progress (PCCPP) and the Look North Policy.
Surveying work covers provinces of Cakaudrove, Bua and Macuata Deliverables within Output 11 includes:  Surveying of Government Stations on I Taukei Land (100% completed)  Naleba Youth & Sports  Automatic Weather Stations  Saqani Government Stations  Vunivutu Government Stations  Bagasau Nursing Station  Seaqaqa Research Station  Four (4) Maintenance of Existing Subdivision (100% completed)  Soak Pit and septic tank at Bulileka  Maintenance of access road at Bulileka Village low cost subdivision  Maintenance of foot path and V Drains at Bulileka low cost  Maitenance of access road at Vatia Subdivision  Five (5) Development of Existing subdivision on State Land  Boubale completed 30 Lots residential subdivision  Naiyaca Industrial Subdivision completed  Vatia Survey and Land development completed  Savusavu Industrial area completed  Dreketi Industrial area completed  There are other ad- hoc surveys conducted that are of National Interest  Survey of mid-point jetty 100% completed  Survey of Mini Hydro, Taveuni 100% completed Surveys range from Redefinition, Topographic, Engineering and Cadastral.
 SURVEY PLANS     Eleven (11) new survey plans lodged  6 Plans for iTaukei land leased to state  4 Plans for Ad-hoc Surveys  1 Plan for state land development Survey Plans approved  3 Plans (SO6009, SO6455, DP10333) Scheme Plans Lodged  6 iTaukei land leased to state scheme plans  6 Ad-hoc Scheme plans  5 State land development scheme plans Scheme Plans Approved  6 I Taukei land leased to state scheme plans  2 Ad-hoc scheme plans approved 12 Geospatial Information System GEOSPACIAL INFORMATION SYSTEM Fiji Land Information Section (FLIS) FLIS is a major government project designed to create a coordinated system for storing and providing „core‟ information about Land in the republic of Fiji.
In addition it is tasked with two other government projects namely the National Land Register and National Land Use Master Plan.

The National Land Register will allow for the integration of all land information in Fiji which can facilitate effective and efficient land reform policies.
This will augur well with the government initiatives for proper land use and management to support economic development as outlined in the People‟s Charter for Change, Peace & Progress (PCCPP) and the Roadmap to democracy and sustainable, socio, economic development (RDSSED).

The project is earmarked to provide resource backup to government‟s initiative for land reform starting with the establishment of the Land Use Division under the Land Use Decree.
Fiji‟s reliance on land resources pertaining to agriculture, property investment and mineral exploration vests on availability of relevant land data.

The National Land Use Master Plan One of the key measures and actions prescribed in Pillar 6 of the Charter is for the establishment of a Land Use Development Plan.
Currently there is no comprehensive land use map available that allows government to keep track of all developments on all land nor is there commitment by any ministry or institute for the collation of spatial and non-spatial data and the storage of all data pertaining to national land use.

The ministry has initiated the project as it has resources, expertise and capacity to undertake this responsibility.
In addition, the Ministry is designated under the economic sector in the Government budgetary structure.

The Land Use Master Plan will assist in identifying economic viability of each land development type or use and in which area.
OUTPUT STRATEGIES KPI TARGET Provide GIS/IT support services Provide database and applications for development/enhancement services Number of IT support services provided Number of database services provided Output 9 : Maintenance of Land and Geographic Information System Verify and integrate cadastral and titles data for National Land Register Number and percentage records integrated GIS project for National Land Use Master Plan integrating data collected from various stakeholders Review of Land information strategy – Existing processes and policies to global SDI standards in consultation with FLIC Percentage completed  Number of meetings coordinated and conducted for Fiji Land Information Council (FLIC)  Review of Land information strategy and policies to integrate SDI  Number of trainings conducted by FLIS (software application0 13 ACTUAL OUTCOMES FOR 2012 1,495 4  HRMS  VMS  Complaints  Lease Application system 85.25% of State Land Register completed 95% 3 1,200 4 30% 50% 4 100% Ongoing 4 4  MapInfo  FNU  Health  Geomedia National Land Use Master Plan National Land Register Mapping & Technical Division OUTPUT STRATEGIES KPI TARGET Output 9 : Maintenance of Land and Geographic Information System Cartographic production and upgrade of maps Acquire imagery for GIS projects & mapping Provide customer services Preparation of legal diagrams Number of cartographic productions (Topo & Thematic) Photogrammetric compilations Imagery acquired (aerial photo/satellite) Negotiations/confirmations for variation of aerial survey contract with NZAM Discussions for acquisitions of satellite imageries & training Revenue generated for products & services Customized maps produced Number of road acquisition diagrams prepared Locality/lease diagrams prepared 13 100% ACTUAL OUTCOMES FOR 2012 7 3 Aerial Photography assignment abandoned due to weather conditions.
Only further 5% of imageries captured $85,000.00 $86,725.02 120 160 500 136 441 888 Plan Examination Unit The Plan Examination Unit works in accordance to the Surveyors Regulation 1980 and the notice to Surveyors Nos.

1-29.

The sections main output being the total number of approved survey plans which partially contributes towards land developments that is reflected in the Nation‟s economic growth.
A New Plans received & placed under examination B New Plans checked C D E F G H I Plans sent on requisitions to surveyors Plans resubmitted after attending to requisitions Requisitions checked Plans sent to Department of Town Country Planning (DTCP) Plans returned from DTCP Plans approved by DTCP Plans Approved as to Survey 272 284 529 472 408 220 197 93 153 14 VALUATION DIVISION Valuation Division OUTPUT STRATEGIES KPI TARGET Output 6: Licensing, Compliance & Monitoring – Survey & Valuation Output 11: Land Management Services – Lease, Valuation and State Land Management; Land Survey & Development ACTUA L OUTCO ME 3 4 673 4 4 500 Valuers Registration Board to meet and consider critical issues by 4th Qtr Registration of new valuers Number of Valuers Registration Board meetings Number of new registered valuers Consult municipal councils for their rates demands and complete verification by 4th Qtr Collect and compile data on property sales from the stamp duty office by 4th Qtr Compile monthly property sales report for sale to members of the public by 4th Qtr Undertake sexennials revaluation for local authorities under the Local Government Act.
Cap.

125 by 4th Qtr Undertake roll maintenance valuation for local authorities under the Local Government Act.

Cap.
125 by 4th Qtr Collate data on leases due for re- assessment of rentals and undertake reassessments by 4th Qtr Undertake and submit Valuation requests for issue of new leases by 4th Qtr Collate data on leases due for reassessment of rentals and undertake reassessments by 4th Qtr Undertake and submit valuation requests for issue of new leases Assess penal rentals for leases who have been identified with breaches to lease conditions by 4th Qtr Consult with PSC and complete rental valuation for Government quarters by 4th Qtr Consult TLTB and finalizing processing of pending applications by 4th Qtr Consult TLTB and complete reassessment of rent on existing ITaukei land leased to state by 3rd Qtr Finalize processing of applications for new leases and submit To iTLTB by 4th Qtr Finalize processing of applications for renewal of leases and submit to TLTB by 3rd Qtr Access premiums and rentals for private schools by 4th Qtr Acquire land for public purposes by 4th Qtr Conduct and submit special valuation reports by 4th Qtr Demand notices for municipal rates by councils received and verified Data on property sales information captured, noted and plotted 1,500 1,608 Monthly Property Sales Reports compiled and ready for sales Undertake sexennials re-valuation of all rateable land within the Nasinu Town Boundary Undertake valuation of all rateable land within the Savusavu Town Boundary Undertake valuation of all rateable land within the Sigatoka Town Boundary Undertaking Valuation for rezoning, amalgamation and/or subdivisions on rateable land Reassessments or rentals for leases that is due in 2013 Assessment of premiums, leasehold market value & rentals for new leases Assessment of penal rent for breach of lease conditions completed Rental valuation for Government quarters completed Negotiations and finalizing of previous application to TLTB Reassessment of rent on existing iTaukei land leased to TLTB completed Applications for new leases from TLTB submitted Application for renewal of leases for ITaukei land submitted Consult TLTB and finalize negotiations of premium for renewal of non- government schools Number of properties acquired Valuation of State owned government entities and government properties 15 11,000 273 241 20 197 11,137 579 0 (Outsourc ed) 15 1,305 1,305 100 150 150 20 50 10 1 5 120 10 389 36 36 33 54 12 1 5 151 7 15 Mineral Resources Department MINERAL RESOURCES DEPARTMENT Performance Review PERFORMANCE REVIEW MINING DIVISION The Mining Division is one of the major Divisions within the Ministry earmarked for Government.
revenue rake to in In view of the divisions’ functions and deliverables on a national basis as outlined within the RDSSED, the annual expenditure of $105,464,040.31 from 2011 – 2012 has resulted in the establishment of two (2) mines.

According to national totaled $101,267,577.00 which exceeded the RDSSED target growth rate of 12.9%; with Silver export value amounting to $449,761.25 at a growth rate of 10.99%.
statistics Gold export value The Divisions is responsible for delivering outcomes within the Mineral and Groundwater sectors namely:  Critical Government Output (CGO) Review of the Mining Act .Eleventh (11th) draft with SG’s office.

An internal and external consultation conducted in 2012.

MEEB amended to MEED.
 Conducted 28 safety inspections on quarries  One (1) stop notice issued  Conducted nineteen (19) tenement site visits  269 Mineral Export permits issued  50 Gold & Silver permits issued  6 Bauxite Export permits issued  42 Prospector’s rights issued  Output 8 – Public Awareness Promotions (Mining Development Opportunities)  Attended thirteen (13) stakeholder meetings regarding the Namosi Joint Venture (NJV) on Exploration and Mining  A stakeholder deep sea mining workshop was conducted to explore new mining development opportunities in Fiji.
seventy (74) community awareness and promotions programmes to encourage well informed and supportive communities and investors towards mining.
 Conducted/attended four  Output 5 – Licensing, Compliance and Monitoring (Explosives, Mining and Exploration Tenements)  Eight(8) inspections conducted for mines & quarries  Two (2) underground safety inspections at Vatukoula Gold Mines Ltd (VGML)  Output 10 – Licensing, Compliance and Monitoring inspections to monitor Conducted twenty nine (29) mines/quarries total compliance with the Environments Management Act (EMA).
This is apart from the weekly environmental monitoring/inspection conducted by the division on the Namosi copper mine.

Nawailevu Mine Inspection Namosi Site Visit Wainivesi Gold Mine Inspection Stakeholder Meeting Namosi Rehab.
New Year Fireworks Display Inspection Firework Inspection Water Sampling at VGML Tuvatu Gold Mine Inspection 16 Geological Survey & Information Division GEOLOGICAL SURVEY & INFORMATION DIVISION  Sample location maps (rock, sediment & ridge samples)  Traverse maps  Geology & structural maps  Alteration and mineralization map GEOLIGICAL MAPPING AWARENESS & CONSULTATION GEOLOGICAL MAPPING AWARENESS & CONSULTATION Team headed by Mr Isei Rayawa conducted an awareness and consultation workshop at the request of the Commissioner Northern and the various village chiefs of the areas where mineral investigation was conducted from 2008 – 2011.
The awareness was to share results of the sampling program carried out in the area.

GEOLOGICAL HAZARD ASSESSMENT The division attended to twenty seven (27) requests for geotechnical assessments and played a significant role in seeing that the developments taking place around the country was safe so far as geotechnical issues were concerned.

This includes and not limited to geotechnical investigations on civil and infrastructure developments, landslides, aggregate assessments and foreshore developments.
The division will be better equipped to conduct mineral and geotechnical investigations with the purchase of the:  Shallow seismic refraction equipment services  Geological equipment.

super sting R8 shallow  XRF Handheld Analyzer received by the Division in December.

Training on the use of equipment was conducted in January 2013.
Survey division‟s major work The Geological undertaken for the year 2012 included the Vanua Levu Mineral Investigation project in the Macuata and Saqani area around Nubu, Tawake & Kedra.

The other major core-function of the division is the carrying out of Geo-technical assessments on foreshore developments, landslide assessments and core logging for drilling for development purposes.

The Division is responsible for outputs:  2 – Research Publications – Geological Survey & Database.
 4 – Research Publications – Geological hazard assessment & earthquake monitoring.

2012 PROSPECTS MAPPING Fieldwork was carried out on the three (3) targeted areas in Vanua Levu.

Geochemical mapping was also undertaken to find out anomalies in the area based on previous explorations works.
Field work maps that were digitized include: 17 Geological Services & Information GEOLOGICAL SERVICES & INFORMATION is tasked with the responsibilities of The Division developing groundwater resources of Fiji and providing geological hazard assessment and earthquake and tsunami monitoring.

Which are outputs 3, 4 & 13 of the ACP.


In order to facilitate such responsibilities the Division is made up of four sections tasked with thematic roles namely the Hydrological section, Drilling section, Seismology section and Laboratory section.

Major achievements included: (schools/villages/settlements).

Coastal areas covered were along northern coast of Vanua Levu from Macuata to Bua along with the offshore islands in this region.
Other locations covered were Vatulele islands, FICAC office in Lautoka and the tikina Noco, Vutia in Rewa  The division also contributed under this output through the Geotechnical drilling work.

This is demand driven.


At the end of the year the Geotech drilling team have completed 15 geotech test holes which are:  Output 3 Consulting services – Consulting Services – Groundwater boreholes and Development  Groundwater sources investigations and assessments with the 26 out of the targeted, 25 assessment and investigations were carried out.

 Borehole drilling: A commercial borehole was drilled at favorable Nadelei preliminary quality.
Confirmations on borehole to be made in 2013. for a Korean Investor with  Second potential commercial site was drilled and later suspended due to tropical cyclone Evan.

 Laboratory services have been flooded with water sample analysis requiring geochemical and some microbiological analysis and have far exceeded their half yearly target of 50 by 198.
 Output 4 Geological Hazard Assessment and Earthquake monitoring  Routine monitoring of seismic activities and tsunami monitoring  Achieved target of 100 centers for earthquake & communities on awareness tsunami coastal Location RIG Veisari – TENGY EHV 3300 EHV 3300 EHV 3300 Lami – TENGY Raiwai – Golden Century EHV 3300 Toorak – Fulluck Kiuva – China Railway EHV 3300 EHV 3300 Koronivia – ENTEC EHV 3300,GEMCO, Naisoso – ENTEC Tone 300 TOTAL No.
of holes: 1 3 3 3 1 1 3 15  Output 13 – Poverty Reduction (Alleviation) The borehole drilling have endured a slow start this year with old age drill rigs and supporting machinery (compressors) but did manage to complete drilling 26 holes out of the targeted 20 boreholes.

Out of the 26 drilled boreholes 2 were found to be successful due to salt water contamination/intrusion in Vatulele Island.
18 Corporate Services CORPORATE SERVICES 2012 HIGHLIGHTS The administrative and human resource management section of the ministry has in 2012 strived to improve its role in support to the professionals of the ministry through the application of best human resource management practices in line with the Equal Opportunity, OHS and Environment initiatives.

Some of the highlights of the year include; i) Improved HRM through the monitoring and review of temporary and project appointments.
ii) Advise to management on decentralization and the initiatives of reorganization line with in government‟s civil service reform programme.

iii) Coordination of ministry participation at the Agriculture Shows in Lautoka and Labasa.

And participation at the PSC GIRC week and USP Open Day.

iv) Facilitated overseas training for 10 staff; staff have been identified through succession planning and training needs analysis.

v) Processed and made appointments to 60 posts advertised by the ministry.
STAFF ESTABLISHMENT LANDS & MINERAL RESOURCES 2012 Total Number of Established Staff Total Number of Government Wage Earners Total Staff Establishment Total Number of Project Officers Total Number of Attaches TOTAL NUMBER OF STAFF FOR 2012 352 83 435 46 10 491 LAUTOKA AGRICLUTURAL SHOW vi) The implementation of the Human Resource Information Systems [HRIS] which incorporates the digital recording of staff leave information, training attended, acting appointments etc… for ease of reference, reporting and management decision making vii) The Vehicle Management System [VMS] which incorporates the digital recording of all fleet details e.g.
fuel consumption, mileage, maintenance & repair and reporting.

viii) The appointment of the Director Corporate Services in December 2012 strengthens the role of the Corporate Services Division in the Ministry.The creation of a Senior Administration Officer position through post tradeoffs to reinforce the middle section.
management capacity the of LAUNCHING OF WEBSITE, VMS & HRIS OVERSEAS TRAINING FACILITATED 19 Overseas Training Facilitated OVERSEAS TRAINING FACILITATED NO: OFFICER’S NAME DATE COURSES ATTENDED 1.

Samuela Naicegucegu 24/05/12- 26/05/12 2.

Jonati Railala 11/06/12- 25/06/12 3.

Mosese Tagicakibau 16/07/12- 17/07/12 4.

Samuela Naicegucegu 5.

Irena Nayacalevu 12/08/12- 15/08/12 14/10/12- 23/11/12 6.

Samuela Naicegucegu 29/10/12- 01/11/12 7.

Taraivini Ratumudu 05/11/12- 16/11/12 8.

Malakai Vakatauwale 9.


Hen Loon Wong 10.
Asakaia Tabua 19/11/12- 30/11/12 Global Geospatial Information Management Forum, China Groundwater Theory & Application, Korea International Seabed Authority Meeting, Kingston, Jamaica GGIM Workshop, New York Community Based Disaster Risk Management Course, Japan Forum on the 19th UN Regional Cartographic for Asia & The Pacific, Bangkok Environmental based land use planning for global mitigation & sustainable development, Thailand 10th Pacific Island Countries Advanced Article 76 of UNCLOS & Maritime Boundaries Development Workshop, Australia UNDP & MLMR TRAINING ON NEGOTIATION & MEDIATION FOR SENIOR EXECUTIVE MANAGERS AND THEIR SUCCESSORS, SOFITEL, 2012 COMMUNITY ASSISTANCE Flood Appeal Foreshore Clean Up 20 AUDITED FINANCIAL STATEMENTS Ministry of Lands & Mineral Resources Consolidates Financial Statements For the year ended 31st December, 2012 CONTENT i.
Independent Audit Report ii.

Managements Certificate iii.

Consolidated Statements of Receipts and Expenditure iv.

Consolidated Appropriation Statement v. Statement of Losses vi.

Notes to and forming part of the Financial Statement 1.

Reporting Entity 2.

Statement of Accounting Policies 3.

Significant Variations 4.

Details of Appropriation Changes 5.

Arrears of Revenue 6.

Drawings Account 7.

Revolving Fund Account 8.

Operating Trust Account 9.
Main Trust Account 21 2012 Annual Report 22 23 MINISTRY OF LANDS & MINERAL RESOURCES MANAGEMENT CERTIFICATE FOR THE YEAR ENDED 31ST DECEMBER, 2012 MINISTRY OF LANDS & MINERAL REOURCES MANAGEMENT CERTIFICATE FOR THE YEAR ENDED 31ST DECEMBER, 2012 24 MINISTRY OF LANDS & MINERAL RESOURCES MINISTRY OF LANDS & MINERAL REOURCES STATEMENT OF RECEIPT AND EXPENDITURE FOR THE YEAR ENDED 31ST DECEMBER, 2012 STATEMENT OF RECEIPTS AND EXPENDITURE FOR THE YEAR ENDED 31ST DECEMBER, 2012 REVENUE Land and Property Rent Rental for Quarters Fees Charges, Fine and Penalties Hire of Plants & Vehicles License Sale of Publications Mining Fees Chemical Stamp Duty Commission Miscellaneous Total Revenue EXPENDITURE Established staff Government wage earners Travel and communications Maintenance & operations Purchase of goods and services Operating grants and transfers Special expenditures Total Operating Expenditure Capital Construction Capital purchases Capital grants and transfers Total Capital Expenditure Value Added Tax Total Expenditure Notes 3 (a) 3 (b) 3 (c) 3 (d) 3 (e) 3 (f) 3 (g) 3 (h) 3 (i) 3 (j) 3 (k) 2012 ($) 2011 ($) 10,586,966 1,337 629,460 5,376 88,705 90 1,311,533 11,772 186,986 1,567 1,207,628 14,031,420 12,320,797 243,576 696,675 - MINISTRY OF LANDS & MINERAL RESOURCES MINISTRY OF LANDS & MINERAL REOURCES APPROPRIATION STATEMENT FOR THE YEAR ENDED 31ST DECEMBER, 2012 APPROPRIATION STATEMENT FOR THE YEAR ENDED 31ST DECEMBER, 2012 SEG Item Established Staff Government Wage Earner 941,274 Travel and Communications 485,341 Maintenance & Operations 6,208,167 Budget Estimate ($) 7,482,223 Changes (Note 4) ($) Revised Estimate ($) Actual Expenditure ($) 7,482,223 6,719,377 Lapsed Appropriat ion ($) 762,846 - - -
 - 941,274 485,341 6,208,167 799,210 142,064 402,851 82,490 4,393,006 1,815,161 Purchase of Goods & Services Operating Grants & Transfers Special Expenditures Total Operating Expenditure 1,405,301 (498,572) 906,729 32,100 180,039 - - 32,100 180,039 843,707 63,022 31,651 123,715 449 56,324 16,734,445 (498,572) 16,235,873 13,313,517 2,922,356 Capital Construction 3,080,000 (314,326) 2,765,674 2,212,247 553,427 Capital Purchases Capital Grants and Transfers 200,000 114,326 314,326 307,909 6,417 5,250,000 (2,696,033) 2,553,967 2,169,825 384,142 Total Capital Expenditure 8,530,000 (2,896,033) 5,633,967 4,689,981 943,986 Value Added Tax 1,727,600 (104,786) 1,622,814 1,102,419 520,395 TOTAL EXPENDITURE 26,992,045 (3,499,391) 23,492,654 19,105,917 4,386,737 26 MINISTRY OF LANDS & MINERAL REOURCES MINISTRY OF LANDS & MINERAL RESOURCES STATEMENT OF LOSSES FOR THE YEAR ENDED 31ST DECEMBER, 2012 STATEMENT OF LOSSES FOR THE YEAR ENDED 31ST DECEMBER, 2012 There was no loss of money, revenue, and fixed asset recorded for the year ended 31 December 2012.
27 MINISTRY OF LANDS & MINERAL RESOURCES MINISTRY OF LANDS & MINERAL REOURCES TRUST ACCOUNT STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER, 2012 TRUST ACCOUNT STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER, 2012 NOTES 2012 ($) RECEIPTS Lands Minerals – Mining Trust Minerals – Non Mining Trust Total Receipts PAYMENTS Lands Minerals – Mining Trust Minerals – Non Mining Trust Total Payments Net Surplus/ (Deficit) Balance as at 1 January Closing Balance as at 31 December 2012 28 3,107,704 1,167,913 37,364 4,312,981 1,032,632 1,500,769 495,159 3,028,560 1,284,421 3,498,895 4,783,316 MINISTRY OF LANDS & MINERAL RESOURCES MINISTRY OF LANDS & MINERAL REOURCES NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER, 2012 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER, 2012 NOTE 1 REPORTING ENTITY for the The Department of Lands & Survey is responsible administration, development and management of all state land property.
Activities include Land Valuation, Surveys & Mapping, Development and Maintenance of State Land, Land Use and Geographical Information System.

The Department of Mineral Resources undertakes studies in relation to geological hazards, mineral prospects and ground water development and manage the development of the Mining and Quarrying sector with a mandate under the and Mining, Exploitation) and Continental Shelf Acts.
(Exploration Explosives Quarries, Petroleum NOTE 2 STATEMENT OF ACCOUNTING POLICIES monthly basis takes out VAT output on total money received for expenditure from Ministry of Finance.

VAT input on the other hand is claimed on payments made to the suppliers and sub-contractors for expenses incurred.
The VAT payment as per the consolidated statement of receipts and expenditure relates to the VAT input claimed on payments made to the suppliers and sub-contractors for expenses incurred and VAT payments to FIRCA.

Actual amount paid to FIRCA during the year represent the difference between VAT Output and VAT Input.

d) Comparative Figures Where necessary, amounts relating to prior years have been reclassified to facilitate in achieve comparison disclosure with current year amounts.
consistency and a) Basis of Accounting NOTE 3 SIGNIFICANT VARIATIONS In accordance with Government accounting policies, the financial statements of the Ministry of Lands and Mineral Resources is prepared on cash basis of accounting.

All payments related to purchases of fixed assets have been expensed.

The financial statements are presented in accordance with the Financial Management Act and the requirements of Section 71(1) of the Finance Instruction 2010.
The preparation and presentation of a Statement of Assets and Liabilities is not required under the current Government policies.

b) Revenue Recognition Revenues are recognized when funds are receipted by the Ministry of Lands and Mineral Resources.

c) Accounting for Value Added Tax (VAT) All income is inclusive of VAT while all expenses are VAT exclusive.

The Ministry on a a.


Land and Property Rent decreased by $1,733,831 or 14% and were due to the disbanding of the Police Task Force Team in early 2012, which were assisting in the collection of rent arrears that were owed to the Ministry, and the waiving of rent payment to those lessee’s that were greatly affected by the flood in the Western Division early during the year.

b.
b.

Rental for Quarters decreased by $242,239 or 99% and was mainly due to the PSC taking over the management of government quarters in 2012. c. License fees increased by $64,280 or 263% due to increase in licenses issued by the Ministry during the year.

d. Sale of publication decreased by $1,802 or 95% and was mainly due the fact that all map sales were revenue allocation in the general ledger.
miscellaneous posted to e. Mining fees increased by $1,088,423 or 488% due to increase in new mining license issued by the Ministry and increase in renewal of mining license during the year.

29 f. Revenue from Chemical Analysis increased by $10,968 or 93% and was mainly due to increase in number of cases received from clients for sample testing of minerals.
g. Maintenance and Operations increased by $1,077,620 or 33% due to increase in budgetary h. Special Expenditure decreased by $660,869 or 84% and was mainly due to the significant decrease in appropriation provided for SEG 7 in 2012 by 89%.

i.

Capital Construction increased by $767,930 or 53% due to the increase in provision for budgetary appropriation for SEG 8 in 2012 by 40%.

j.
j.

Capital Grants and Transfers increased by $2,023,741 or 1,385% due to the increase in provision for budgetary appropriation for SEG 10 in 2012 by 97%.

NOTE 4 DETAILS OF APPROPRIATION CHANGES a.)
The Permanent Secretary for Lands and Mineral Resources and the Acting Minister for Finance approved the following virements for the Ministry of Lands and Mineral Resources: From Expenditu re Grp SEG4 SEG8 SEG8 Viremen t No: DV3301/ 12 DV3300 1/12 DV3300 1/12 Total Amoun t ($) 149,56 6 114,32 6 134,99 9 398,89 1 Vireme nt No: DV330 1/12 DV330 01/12 DV330 02/12 Total To Expenditur e Grp SEG4 SEG9 SEG8 Amoun t ($) 149,56 6 114,32 6 134,99 9 398,89 1 k. The Ministry of Finance had re – deployed the following funds from the Ministry of Lands and Mineral Resources Budgetary provisions: No: Expenditure Particulars Group Purchase of Goods & Services Capital construction Capital grants & transfers Value Added Tax Amount ($) 498,572 200,000 2,696,032 104,786 3,499,390 1 2 3 SEG 5 SEG8 SEG10 SEG13 4 Total NOTE 5 STATEMENT OF TRUST ACCOUNT a.)
The balance brought figure $3,498,895.15 was the closing balance of both Mining and Non-Mining Trust for the year ending December 2011.

Land Trust was only open in May 2012. forward 30 b.)
The details of the Lands Trust collected by monthly during the year is tabled below: Receipts Month Amount ($) May June July August September October November December Total 1,079,085 849,609 36,130 57,594 19,321 11,510 135,355 919,100 3,107,704 c.) The details of the Mining Trust collected by monthly during the year is tabled below: Receipts Month Amount ($) January February March April May June July August September October November December Total 1,035 84,191 90,081 23,347 4,087 231,406 24,305 615,994 5,000 32,400 26,132 29,935 1,167,913 d.) The details of the Non-Mining Trust collected by monthly during the year is tabled below: Receipts Month Amount ($) March May July August November December Total 300 16,769 11,171 3,678 4,725 721 37,364 MINISTRY OF LANDS & MINERAL RESOURCES MINISTRY OF LANDS & MINERAL REOURCES NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS (Cntd.)
FOR THE YEAR ENDED 31ST DECEMBER, 2012 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS (Cntd.)
FOR THE YEAR ENDED 31ST DECEMBER, 2012 e.) The details of Lands Trust Payments by monthly NOTE 5 ARREARS OF REVENUE during the year is tabled below: Payments Month Amount ($) May June July August September October November December Total 47,502 325,224 352,714 14,573 116,375 3,807 64,757 107,680 1,032,632 At balance date, the Arrears of Revenue Account for the Department of Lands and Survey had the following balances: Account Arrears of Revenue Lands & Survey 2012 ($) 2011 ($) 22,729,013 19,561,844 NOTE 6 DRAWINGS ACCOUNT At balance date, the Drawings Account for the Ministry had the following balances: f.) The details of Mining Trust Payments by monthly during the year is tabled below: Drawings Account Payments Month Amount ($) Dept.
of Lands & Survey Dept.
of Mineral Resources 2012 ($) 1,798,822 731,439 2011 ($) 2,101,253 680,881 January February March April May July August October November December Total 8,215 32,800 23,184 84,105 1,631 1,306,018 6,691 5,368 12,036 20,721 1,500,769 g.) The details of Non-Mining Trust Payments by monthly during the year is tabled below: Receipts Month Amount ($) January February March April May June July August October November December Total 365,319 7,209 15,327 38,996 14,474 7,952 12,425 7,897 1,490 9,833 14,237 495,159 31 NOTE 7 REVOLVING FUND ACCOUNT At balance date, the revolving fund account for the Ministry had the following balances: Revolving Fund Account Dept.
of Lands & Survey Dept.

of Mineral Resources 2012 ($) 960,060 - 2011 ($) 1,315,359 - NOTE 8 OPERATING TRUST ACCOUNT At balance date, the operating trust account for the Ministry had the following balances: Revolving Fund Account Dept.

of Lands & Survey Dept.


of Mineral Resources 2012 ($) (934,195) (3,236) 2011 ($) (852,533) 146 MINISTRY OF LANDS & MINERAL RESOURCES ANNUAL REPORT For the year ending 31st December, 2012 2012 MINISTRY OF LANDS & MINERAL RESOURCES G P O BOX 2222 GOVERNMENT BUILDINGS SUVA, FIJI ISLANDS