Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1694861112183.pdf (Fiji)
M I N I S T R Y O F L A N D S & M I N E R A L R E S O U R C E S ANNUAL REPORT 2014 2014 Annual Report COVER PAGE LETTER TO THE MINISTER PSLMR STATEMENT VISION, MISSION & VALUES MINISTRY’S OVERVIEW MINISTRY OF LANDS & MINERAL RESOURCES ORGANISATION STRUCTURE LANDS & SURVEY DEPARTMENT Survey Division Valuation Division Geospatial Information Management Division Land Administration Division Land Use Division Challenges & Way Forward MINERAL RESOURCE DEPARTMENT Geological Services Division Geological Survey Mines Division Challenges & Way Forward EXECUTIVE SUPPORT Corporate Services Division Monitoring (Report) Challenges & Way Forward AUDITED FINANCIAL STATEMENT 1 Letter to the Minister 20th , September 2021 Hon.
Jone Usamate Minister for Lands & Mineral Resources iTaukei Trust Fund Board Complex SUVA.

I am honoured to present to you the 2014 Annual Report covering the work of the Ministry of Lands & Mineral Resources for the financial year ending December 31st, 2014.

The Report highlights the Ministry’s performance in delivering services to the people of Fiji and its contribution to the outcomes established by the Government.

It is aligned to the Financial Management Act 2004.
The report also illustrates the efforts, commitment and achievements of the Ministry’s projected programmes.

We also pledge our commitment towards achieving Government’s national vision and expectations towards the sustainable management of our lands, mineral and groundwater resources.
Yours Sincerely, _______________ Raijeli Taga (Mrs.) Permanent Secretary 3 PSLMR Statement The Ministry for Lands and Mineral Resources in 2014 continue to work towards improving the wellbeing of the people of Fiji, through projected plans/programs.

Our focus is the efficient use of land and mineral resources for sustainable and economic benefit.

The Report is intended to provide information about the Ministry, its purpose, services and performance.
The Ministry has been working to improve its service delivery through planned and improved team work, networking and continuous dialogue with relevant stakeholders.

Most importantly, through capacity building our Ministry would be in par with other competing agencies with the required knowledge and skill set.

This will result in efficient & effective delivery of services with the enhancement of execution of programs.
The alignment and adoption of best practices within our processes and procedures continues to be part and parcel of our continuous journey to quality work and services.

The Ministry has an important role to play in Fiji’s economic prospects.

However, we acknowledge that there is a need for improvement to address administrative and facilitative services within our Ministry.

Therefore, the Ministry will continue in its efforts to “strike the right balance and meet the expectations of its customers”.
_______________ Raijeli Taga (Mrs.) Permanent Secretary 4 "Our Lands and Mineral; Smart Management for Growth" OUR MISSION Implementing the established platforms by: Vigorously implementing government’s reforms and policy initiatives on lands, minerals and groundwater resources; Provide outstanding administrative and facilitate services to our customers without compromising the relevant legislation and policies V I S I O N Adopting appropriate technological changes and modern approaches to ensure timely and quality services; strengthen revenue information system and improving revenue collection; embracing a corporate culture by adhering to the Service Excellence Award Framework and the Ministry's Service Charter; Leading, motivating and developing team leaders and members to be effective and efficient in any formal engagement; developing a sense of societal and environmental responsibility; Recruiting, developing, motivating, rewarding and retaining capable personnel through good leadership and conducive working environment M I S S I O N V A L U E S Honesty Commitment Responsiveness Sharing & Caring Respect Professionalism Transparency & Accountability Integrity 5 Ministry Overview The Ministry of Lands and Mineral Resources administrates all state lands and regulates all mineral resources in Fiji with the aim to ensure that all state lands, minerals and groundwater sector is sustainable.
The Ministry through its two departments, namely the Lands Department and Mineral Resources Department ensures that these activities are carried out in an effective and efficient manner.
The two Departments are supported by the Corporate Service Division and the Policy & Research Unit (Policy & Reporting) The Ministry’s daily operations is guided by the following legislation's and regulations: Direct:- Land Use Decree 2010 & Land Use Regulations Subdivision of Lands Act Explosives Act Land Transfer Act Surveyors Act Agriculture Landlord & Tenant Ac t Property Law Act Oil & Petroleum Act Quarry Act Rivers & Streams Act State Lands Act Land Sales Act Valuation Registration Act State Acquisition of Lands Act Mining Act Indirect:- Environment Management Act Fisheries Act Forestry Act Native Lands Trust Act Town Planning Act Roads Act Local Government Act Public Trustees Act Burial & Crematorium Act I Taukei Lands Act Public Health Act 6 MLMR Structure 7 Department of Lands & Survey The department’s programmes and activities are designed to provide the administration, development and management of all State Land including the foreshore.
These functions translated into the following key functions; Land Surveying, Valuation, Geospatial Information Management, Lands Administration and Land Use.

The department takes its cue from the targeted outcomes of the government of the day’s manifesto, namely; the Roadmap for Democracy and Sustainable Socio- Economic Development [RDSSED) 2010 -2014, the People’s Charter for Change, Peace and Progress (PCCPP).

This is reflected in the ministry's Annual Corporate Plan (ACP).
The Survey Division targeted outcomes is aligned to Pillar 5; Achieving Higher Economic Growth while Ensuring Sustainability and Pillar 6; Making More Land Available for Productive and Social Purposes, of the PCCPP.
Activities and strategies under this program include the; Survey Division Demarcation and survey of mahogany plantation lease; Establishment of new control marks; Development of state land; Maintenance of Existing Subdivision; Survey of Government Stations on iTaukei Land; and Survey of approval Notices [by subdivisions] The above activities are distributed amongst the three divisional offices (West, Central Eastern and North) except for the establishment of new control marks which is a role solely carried out by the Control Survey unit.
8 ACHIEVEMENTS Project Target Achievement SURVEYED MAHOGANY PLANTATION 3,000 HA 3,790 HA 30 3 5 14 15 CONTROL MARKS ESTABLISHED SUBDIVISIONS - PHASE 1 COMPLETE DEVELOPMENT OF STATE LAND - COMPLETION OF PHASE DEVELOPMENT AND ISSUANCE OF APPROVED SURVEY PLAN COMPLETION CERTIFICATES ISSUED MAINTENANCE OF EXISTING SUBDIVISIONS GROUND SURVEY OF GOVERNMENT STATIONS ON I TAUKEI LAND LODGED AND AWAITING APPROVAL GROUND SURVEY FOR SUBDIVISION APPROVAL NOTICES LODGED AND AWAITING APPROVAL 30 10 5 14 15 9 Valuation Division The Valuation Division targeted outcomes for the year is aligned to Pillar 5; Achieving Higher Economic Growth while Ensuring Sustainability and Pillar 6; Making More Land Available for Productive and Social Purposes, of the PCCPP.
Activities and strategies under this program include: iTaukei Land Leases to State; State Land Valuation; Land Acquisition for public purposes and Special Valuation; and Statistical Information and Property Research Project Target Achievement FINALIZATION OF LEASE REQUESTS FOR ITAUKEI LAND LEASES TO STATE REQUESTS COMPRISE OF NEW LEASES, RENEWALS, RENTAL REASSESSMENT AND RENEWAL OF LEASE FOR NON- GOVERNMENT SCHOOLS.
GROUND RENTAL ASSESSMENTS & REASSESSMENTS FOR STATE LEASES STATE LAND VALUATION - NUMBER OF LEASE RENTALS ASSESSED AND REASSESSED BY THE END OF 2015 PROPERTIES ACQUIRED FOR PUBLIC PURPOSES AND SPECIAL VALUATION LAND ACQUISITION FOR PUBLIC PURPOSES AND SPECIAL VALUATION PROPERTY SALES INFORMATION COLLATED STATISTICAL INFORMATION AND PROPERTY RESEARCH 86 86 247 355 85 60 1600 1750 10 A C H I E V E M E N T S Geospatial Information Management Division The Geospatial Information Management Division targeted outcomes for the year is aligned to Pillar 5; Achieving Higher Economic Growth while Ensuring Sustainability and Pillar 6; Making More Land Available for Productive and Social Purposes, of the PCCPP.
Activities and strategies under this program include: Production & upgrading of maps and plans; Development & Updating of National Land Register; and Development & updating of National LandUse Master Plan [NLUMP] Project Target Achievement CUSTOMIZED MAPS PRODUCED NUMBER OF CUSTOMIZED MAPS FOR THE PRODUCTION AND UPGRADE OF MAPS AND PLANS.
SURVEY PLANS EXAMINED NUMBER OF PLANS EXAMINED FOR THE PRODUCTION AND UPGRADE OF MAPS AND PLANS 600 652 180 180 ONGOING DEVELOPMENT/UPDATE OF LANDUSE/ DEVELOPMENTS DEVELOPMENT AND UPDATE OF NATIONAL LANDUSE MASTER PLAN PHASE 2 OF THE NATIONAL LAND REGISTER - COMPLETE DEVELOPMENT AND UPDATING OF THE NATIONAL LAND REGISTER 11 A C H I E V E M E N T S Land Administration Division Lands Administration Division targeted outcomes for the year is aligned to Pillar 5; Achieving Higher Economic Growth while Ensuring Sustainability and Pillar 6; Making More Land Available for Productive and Social Purposes, of the Peoples Charter for Change Peace and Progress.
Activities and strategies under this program include: Issue of Leases & Licenses & other related legal documents; Development of identified, underutilized, underdeveloped state land/leases; Administration if State Leases on iTaukei Land; and Identification of un/under-utilized land including ‘Tenancy At Will state lands Project Target Achievement LEASES, LICENSES AND LEGAL DOCUMENTS ISSUED ISSUE OF LEASES, LICENSES AND OTHER RELATED LEGAL DOCUMENTS LOTS DEVELOPED DEVELOPMENT OF IDENTIFIED, UNDERUTILIZED, UNDER DEVELOPED STATE LAND / LEASES 4000 4869 100 103 IDENTIFICATION OF UN/UNDERUTILIZED STATE LAND 100 103 A C H I E V E M E N T S 12 Land Use Divsion The Land Use Division targeted outcomes for the year was aligned to Pillar 5; Achieving Higher Economic Growth while Ensuring Sustainability and Pillar 6; Making More Land Available for Productive and Social Purposes, of the PCCPP.
Activities under this program mainly focuses on ‘Land Reform’ in particular the acquiring and designation of land to the land bank for sustainable productive use.
Project Target Achievement TOTAL ACREAGE ACQUIRE AND DESIGNATE LAND TO THE LAND BANK FOR SUSTAINABLE PRODUCTIVE USE Total number of LOU/PUBLIC AWARENESS TOTAL NUMBER OF LAND PARCELS DEPOSITED INTO LANDBANK Number of leases on Designated land 1,800 HA 4,377.8095 HA 26 24 6 20 20 10 13 A C H I E V E M E N T S Challenges & Way Forward Adverse weather conditions and changing weather patterns Set up fly camps Teams given relevant equipment and camp items Valuation processes require approvals and decisions from other stakeholders and these have impacted the achievement of certain targets Improve networking and relationship with stakeholders Delays in processing of land dealings Development of Customer Service Charter Internal training Documentation of internal processes Development of Standard Operating Procedures 14 Department of Mineral Resources Geological Services Division The division works towards providing access to available groundwater resources that is present for human consumption and development through, properly conducted hydrogeological investigation and assessment with quality boreholes.
In addition, manage groundwater resources to ensure sustainability with minimum impact on the environment.

Project Target Achievement GROUNDWATER ASSESSMENT AND INVESTIGATION CONDUCTED CONSULTING SERVICES – GROUNDWATER BOREHOLE & DEVELOPMENT.
GROUNDWATER ASSESSMENT AND INVESTIGATION QUARTERLY REPORT SUBMISSIONS OF SEISMIC EVENT MONITORING MONITORING OF SEISMIC EVENTS AND TIMELY DISSEMINATION OF EARTHQUAKES & TSUNAMI WARNING PUBLIC AWARENESS CONDUCTED EMPOWERING THE RESILIENCE OF THE NATION THROUGH PUBLIC AWARENESS OF THE NATURE 24 24 4 REPORTS 4 REPORTS 82 82 GROUNDWATER BOREHOLES DEVELOPED PROVIDING ACCESS TO CLEAN WATER FOR COMMUNITIES - 14 SUCCESSFUL 15 A C H I E V E M E N T S 16 Geological Survey Division Role of the division is to provide timely geoscience information to support the sustainable development of mineral (metalliferous and industrial), hydrocarbon and geothermal resources within Fiji and its EEZ and to provide advisories on geo-hazard, aggregate resources and geotechnical assessments for development.
Project Target Achievement GEOLOGICAL OR GEO- TECHNICAL ASSESSMENTS CONDUCTED CONDUCT GEOLOGICAL AND OR GEOTECHNICAL ASSESSMENT AND PROVIDE ADVICE (REQUEST FROM DTCP, LANDS DEPT.
AND COMMUNITIES) RESEARCH REPORTS ON GEOLOGY OR MINERAL FINDINGS UNDERTAKE RESEARCH GEOLOGICAL MAPPING, MINERAL INVESTIGATION AND CONSULTATION WITH RELEVANT STAKEHOLDERS GEOLOGICAL MAP PRODUCED UNDERTAKE GEOLOGICAL MAPPING OF TWO MAP SHEETS ON THE VITI LEVU FOR SEAMLESS MAPPING SHEET 12 4 1 20 4 1 A C H I E V E M E N T S 17 Mines Division Mining Division is one of the major divisions that generate revenue for Government.
The Mining Division is responsible for using best practice, stronger customer focus to promote, facilitate and maintain a competitive minerals sector for Fiji that is beneficial to all stakeholders through: Ensuring effective and efficient development of Fiji's mineral sector through regulatory framework that exists in the Mining Act, Explosives Act, Quarries Act, Environmental Management Act and Oil & Petroleum Act; and Responsible to formulate, review and offer advice on policies; administer mining tenement; environmental monitoring, protection and social impact assessment liaison.
Project Target Achievement QUARTERLY MONITORING REPORTS PROVISION OF EXPLOSIVES, SPL, MINING & QUARRY LICENSES AND MONITORING FOR COMPLIANCE QUARTERLY REPORTS - PUBLIC AWARENESS ON MINING CONDUCT PUBLIC AWARENESS ON MINING THROUGH COMMUNITY VISITATIONS WITH RELEVANT STAKEHOLDERS QUARTERLY MONITORING REPORTS ENSURE SPL, MINING QUARRY LICENSE HOLDERS COMPLY WITH THE RELEVANT ENVIRONMENTAL LEGISLATIONS THROUGH CLOSE MONITORING 4 4 4 4 4 4 18 A C H I E V E M E N T S Challenges & Way Forward Lack of technical equipment for field survey works Ensure this is included in the PSIP submission Lack of skilled staff or officers Officers recommended for further studies and supported for scholarship application 19 Executive Support Corporate Services Division The Corporate Services Division provides policy and administrative management support to the ministry.
It is also responsible for ensuring that all human resource management and financial services are aligned to the legislations and policies of government.

These corporate functions are implemented through the following sub sections; The Human Resource Management/Development and Administration Section is responsible for the activities relating to recruitment and selection, employee relations, customer and secretariat services.
OHS and training and registry functions; and The finance unit oversees all financial aspect of the ministry including all ministry projects ensuring compliant to the government’s Financial Management system and related policies and guidelines.
Human Resource and Administration Management 20 Project Target Achievement STRUCTURAL REALIGNMENT STRENGTHENING THE SYSTEM & PROCESSES THROUGH STRUCTURAL RE-ALIGNMENT DECENTRALIZATION OF AUTHORITY TO DIVISIONAL HEADS GENDER EQUALITY POLICY DEVELOPED GENDER EQUALITY POLICY DEVELOPED & COORDINATED INTO THE HUMAN RESOURCES POLICY IN CONSULTATION WITH PSC AFS REPORT SUBMISSION ANNUAL REPORT SUBMISSION QUARTERLY REPORT SUBMITTED TO MLMR MONTHLY REPORT SUBMITTED TO MLMR 20 2 1 4 12 19 8 1 4 12 A highlight of the division this year was the preliminary work facilitated on the review of the organizational restructure and the decentralization of authorities on finance and budget implementation.
The division also set up a training unit to coordinate human resource management, and post processing unit to simultaneously review all Job Descriptions and advertised vacancies accordingly.

The division continued to coordinate apart from its core functions on administrative, human resource management & development and finance management, support for ministry activities such as senior management meetings, staff forum, awareness/careers expos and public consultations.
21 A C H I E V E M E N T S The division provides support to the executive office through performing duties such as policy & research and report monitoring including the execution of 2 projects: Harmonization and State Land Rent Arrears Collection.
In line with the Annual Corporate Plan 2014, the division is Policy & Quality Assurance responsible for the following: Providing policy advice & research; Report monitoring; and Projects; Harmonization and State Land Rent Arrears Collection; Project Target Achievement CABINET PAPERS TABLED AND NOTED NATIONAL LAND REGISTER NATIONAL LAND USE DEVELOPMENT PLAN 2013 GROUNDWATER DEVELOPMENT PROJECT MINERAL INVESTIGATION REPORT CURRENT STATUS OF LAND REFORM PROGRAM CABINET DECISIONS IMPLEMENTATION UPDATE CABINET OFFICE REPORT SUBMISSIONS SUBMITTED ALL SFCCO & QPPR REPORTS TO CENTRAL AGENCIES SUBMITTED BUDGET JUSTIFICATION TO MANAGER FINANCE FOR ONWARD SUBMITTED ANNUAL WORK PROGRAM FOR ALL BUDGETED PROJECTS SUBMITTED OPM REPORTS SUBMITTED PSIP TO CENTRAL AGENCIES SUBMITTED PEOPLE’S CHARTER FOR CHANGE UPDATE SUBMITTED RDSSED UPDATE STATE LAND LEASES HARMONIZED HARMONIZATION OF STATE LAND DATABASE 20 7 5 7 4000 1,146 TOTAL OF STATE LAND RENT ARREARS COLLECTION 15,000,000 $14,337,258.28 22 A C H I E V E M E N T S Challenges & Way Forward Lack of training on Cabinet submission, policy development and report monitoring Relevant training attended by staff Projects – Outdated and absence/incomplete of relevant data Setting up of internal data storage Proper record keeping Periodic updating of data.
Absence of standard operating procedures Formulation of standard operating procedures.

23 Audited Financial Statement 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40