Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698141515093.pdf (South Africa)
REQUEST FOR QUOTATION: PROVISION OF MOBILE ABLUTION FACILITIES Date of Issue: 20 October 2022 Closing Date and Time: 27 October 2022 at 13:00 PM Quotation Reference Number: RFQ1446/2022 Item Quotation Description Quantity Delivery Price in South Number Required Period/Training African Currency Dates (inclusive of VAT) See TOR under product 1. or service description below M Tshipepele ………………………………….
FOR SECRETARY TO PARLIAMENT (BUSINESS UNIT OR SCM TO SIGN HERE) GENERAL CONDITIONS  Quotations will be evaluated on 80 /20 Scoring System   80 points allocated for price and 20 points allocated for BBBEE & Preferential Procurement Points will be awarded to bidders for attaining the B-BBEE status level of contributor in accordance with the table below.
B-BBEE Status level of contributor Number of points Points claimed by the bidder Non –compliant contributor 20 18 14 12 8 6 4 2 0  All suppliers responding to quotation should be registered on Central Supplier Database (CSD)   The quotation must be emailed to mtshipepele@parliament.gov.za Further information regarding this quote may be obtained from zmahlangu@parliament.gov.za  All quotations received after the closing date will not be accepted  Acceptance of a quotation will be subject to Parliament’s own Supply Chain Management policy  All suppliers are required to fill in and submit the Declaration of Interest Certificate below  A current list of references where similar work was undertaken should be supplied  All suppliers must submit valid tax pin and Broad Based Economic Empowerment Status Level Certificate SPECIFIC CONDITIONS            The appointment of the service provider will not necessarily be on the basis of the lowest quote.
Quotes should be detailed and specify the services and cost, market related prices will be negotiated with the preferred service provider.

Parliament reserves the right not to award the contract.

Quotes should be on the company letterhead, indicating the VAT registration number.

Companies are prohibited from using Parliament’s logo on their proposal.

The declaration of interest form must be filled in, signed and returned with the quotation.
Failure to complete and stamp the declaration of interest form may result in the disqualification of the quotation.

Failure to submit all documents as required will result in disqualification .
Parliament cannot award contracts to provide goods and services to a Member of Parliament, or Cabinet, A Member of a Provincial Legislature or Member of the Provincial Executive Council, a Municipal Councillor, a person in the employ of state whose participation in quotation process for the contract may result in a conflict of interest, or any entity in which any of the mentioned persons is a director or has controlling or other substantial interest.
Parliament may request service providers to provide additional pricing information to be utilised for comparative purposes during evaluations.

Parliament reserves the right, for purposes of promoting the values of competitiveness and fairness, not to award the RFQ/bid to the highest scoring bidder if such a bidder has been awarded a bid by Parliament or has performed services for Parliament, during the last 12 months prior to the closing date of the RFQ/bid.
 Parliament reserves the right to re-appoint or extend the service of the service provider where there is a natural continuation of assignment RFQ | Effective August 2019 SUPPLIER INFORMATION FORM REGISTERED NAME TRADING NAME (IF APPLICABLE) COMPANY REGISTRATION NUMBER (or ID) BBBEE STATUS LEVEL BBBEE CERTIFICATE EXPIRY DATE VAT REGISTRATION NUMBER CENTRAL SUPPLIER DATABASE NUMBER TAX COMPLIANCE STATUS PIN TAX COMPLIANCE STATUS PIN EXPIRY DATE INCOME TAX NUMBER ADDRESS PHYSICAL ADDRESS CITY/TOWN POSTAL CODE ADDRESS POSTAL ADDRESS CITY/TOWN CONTACT DETAILS POSTAL CODE OFFICE CELLPHONE FAX EMAIL BANK DETAILS CONTACT PERSON BANK NAME BRANCH CODE ACCOUNT NUMBER ACCOUNT NAME  I …………………………………………hereby certify that the above information is correct and that I and other members, directors, managers, or shareholders with a controlling or other substantial interest of the entity, are not Members of Parliament or Cabinet, Members of a Provincial Legislature or a Provincial Executive Council, Municipal Councillors, persons em ployed by the State as their participation in Parliament’s procurement process may result in a conflict of interest.
 I am also declaring that none of the entities in the company who is a director or has a controlling or substantial interest f all under the category of the person mentioned above.
(Additional details to be provided should this declaration not be correct)  I also agree that, in the event of false, incorrect or misleading information being provided in this declaration, the Secreta ry to Parliament of the Republic of South Africa shall have the right to recover any losses or damages sustained by Parliament under such agreement and/or restrict the supplier from further business depending on the materiality of the misrepresentat ion and the degree of prejudice.
_____________________________ Signature _________________________ Date (Attach a bank confirmation letter or cancelled cheque to confirm bank account number RFQ | Effective August 2019 PRODUCT/SERVICE DESCRIPTION Terms of Reference Provision of Services: MOBILE ABLUTION FACILITIES 14 -18 November 2022 Ugu Sports and Leisure Centre, Ray Nkonyeni Local Municipality, Ugu District Municipality, KWAZULU-NATAL PROVINCE RFQ | Effective August 2019 BACKGROUND Parliament of the RSA will be conducting its programme “Taking Parliament to the People” programme from the 14 -18 November 2022 at Ugu Sports and Leisure Centre in Ray Nkonyeni Local Municipality, Ugu District Municipality, Kwazulu-Natal Province as part of its oversight function.
Numerous delegates comprising Executive Authorities, Members of Parliament, Members of the Provincial Legislature, other dignitaries and the general public will be in attendance and Mobile Ablution Facilities are required during this programme.

OBJECTIVES The broad objectives of this RFB include:  To provide prospective service providers with adequate information to understand and respond to Parliament’s requirements for the required Ablution Facilities.
 To ensure uniformity in the responses received from each prospective service provider.

 To provide a structured framework for the evaluation of proposals.

PURPOSE FOR REQUEST FOR BIDS (RFB) Parliament seeks to identify and appoint a suitable service provider that can supply and service the required Ablution Facilities during the above programme.
The purpose of this RFB is to contract with a suitably qualified service provider with the requisite capacity to execute this project within the desired quality, scope, timeframe and cost for Parliament.

RFQ | Effective August 2019 SCOPE OF THE REQUIRED SERVICE The following is a brief specification of the required Ablution Facilities.
The indicated specifications shall be as follows: SERVICES Ablutions Facilities SPECIFICATIONS o VIP Facilities – These 1st-Class VIP ablution facilities shall be of the self contained luxury and not trailer type.

Each ablution facility shall include a separate toilet facility and a wash hand basin facility and running water and an interior light.
Total required number of these toilets shall be 1 x Female Disable Toilet (Sanitary Bins required) and 1 x Male Disable Toilet including normal VIP facilities in this order 3 x Female (sanitary bins required) and 3 x Male.

o Support Staff Facilities - These ablution facilities shall be self contained free standing type and shall each include a separate toilet facility with a wash hand basin.

Total require number of these toilets shall be 3 x Female (sanitary bins required) and 3 x Male.
o Public Facilities - These ablution facilities shall be self contained Plastic Stand Alone type and shall each include a separate toilet facility with a hand wash basin and running water.

No bucket type ablutions shall be accepted.

Total required number of these toilets shall be 20 x Ablutions Facilities (10 x Females (Sanitary Bins required) and 10 x Males).
o Disabled Facilities for Public Facilities - The ablutions facilities shall be of the self contained type approved as Disabled Friendly ablution facilities.

Each ablution facilities shall include a separate toilet facility and a wash hand basin and running water.
Total required number of these toilets shall be 2 x Disabled Ablutions (Female and Male) PROJECT DELIVERABLES  Conformance to the required ablution facilities specifications  Type and quality of ablution facilities  Capacity to deliver the ablution facilities  Capacity to service the ablution facilities RFQ | Effective August 2019 MANDATORY FUNCTIONAL REQUIREMENT Service Providers must please include supporting documentation, where required.
Description of requirement Indicate YES/NO Comment or reference to proposal It is expected that all of the required Ablution Facilities will be delivered and installed on site by 15:00 hours on Sunday 13 November 2022.

Installed items may only be removed after 16:00 hours on the 18 November 2022.

The Service Provider is responsible for the complete supply, unloading and installation or positioning of all ablution facilities as directed by the client.
On completion of the event the Service Provider is responsible for the complete emptying and removal of all ablution facilities and contents.

Any resultant damage to the existing property must be repaired by the Service Provider.

The ablution facilities must be serviced and sanitized.

Sanitization and cleaning of each facility must also be undertaken before and during the feedback session.

This also includes the replenishing of toilet papers and cleaning material, including air fresheners.
Toilet paper, cleaning material and air fresheners must be supplied by the Service Provider.

All costs, whether direct or indirect (e.g.

: materials, labour, travelling, accommodation, meals etc.)

must be borne by the Service Provider.

Parliament will not be liable for overtime worked by the Service Provider.

It is a requirement that all Service Providers inspect the site and identify their requirements prior to submitting their quotations.
Photographs indicating the various different specified toilet types must be included with submission of this R.F.Q.

All items / services must comply with the Occupation Health and Safety regulation (OHS Act).

Protective clothing must be worn at all times.

The successful service provider must possess a minimum of 3 years’ relevant experience supplying ablutions facilities.
The service provider may be required to make a presentation to Parliament’s evaluation committee to further clarify or substantiate its bid.

Parliament may award the tender to more than one Service Provider.

RFQ | Effective August 2019 PRICING TYPE OF SERVICE TOTAL COST TOTAL COST (Inc.

V.A.T.)

(Inc.

V.A.T.)
(In Words) (In Numbers) For supply, removal and servicing of all the ablution facility as determined in this RFQ SIGNATURE SERVICE SERVICE PROVIDER CONTACT PROVIDER NAME DETAILS BACKGROUND AND EXPERIENCE IN THE INDUSTRY LIST THE TWO LARGEST CONTRACTS / ASSIGNMENTS BY YOUR FIRM IN THE LAST TWO YEARS IF ANY OR LIST CONTRACTS WHICH YOUR ORGANISATION IS CURRENTLY ENGAGED IN IF ANY WORK DESCRIPTION YOUR CLIENT CONTACT PERSON CONTACT NUMBER CONTRACT VALUE RFQ | Effective August 2019 DECLARATION OF INTEREST 1.
No contracts to provide goods or services to Parliament may be provided to the following categories of entities: - Member of Parliament, Member of the Cabinet, Member of a Provincial Legislature, Member of a Provincial Executive Council, a Municipal Councilor or a person in the employ of the State whose participation in bidding for the contract may result in a conflict of interest; or any entity in which a person mentioned above is a Director or has a controlling or other substantia l interest.

2.
2.

The bidder is therefore requested to complete Sections a – d of the declaration below in substantiation.

(a) Are you or any person connected with the bidder, a Member of Parliament or a Cabinet Member?

Y N If yes, state whether you are a Director or have a Controlling or other substantial interest in the bidding company.
……………………………………………………………………………………………………………………………………………….. …………………………………………………………………………………………………………………………………………........ (b) Are you or any person connected with the bidder, a Member of the Y N Provincial Legislature or a Member of a Provincial Executive Council or a Municipal Councilor If yes, state whether you are a Director or have a Controlling or other substantial interest in the bidding company.
………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………….

(c) Are you or any person connected with the bidder, Employed by the State?
Y N If yes, state whether you are a director or have a controlling or other substantial interest in the bidding company …………………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………….. (d) Do you, or any person connected with the bidder, have any relationship (family, friend, other) with Y N a person employed by Parliament and who may be involved with the evaluation and or adjudication of this bid?
If yes, state whether you are a director or have a controlling or other substantial interest in the bidding company.

…………………………………………………………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………………………………………………………….
RFQ | Effective August 2019 DECLARATION I hereby agree that, in the event of false, incorrect or misleading information being provided in this declaration, the Secretary to Parliament of the Republic of South Africa shall have the right to:   recover any losses or damages sustained by Parliament under such agreement restrict the supplier from further business with Parliament depending on the materiality of the misrepresentation and the degree of prejudice suffered.
Name of Representative: ___________________________________________________________ Identity number: ___________________________________________________________ Signature: ___________________________________________________________ (DULY AUTHORISED TO SIGN FOR AND ON BEHALF OF THE ABOVE ENTITY) No Contract to provide goods or services to Parliament may be awarded to - • • • • • a Member of Parliament or a member of the Cabinet A Member of a provincial legislature or a member of a provincial Executive Council; A Municipal Councillor; A person in the employ of the State whose participation in bidding for the contract may result in a conflict of interest; or Any entity in which a person mentioned above is a Director or has a controlling or other substantial interest COMMISSIONER OF OATHS STAMP RFQ | Effective August 2019