Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698141861738.pdf (South Africa)
REQUEST FOR QUOTATION Service Requested: Provision and Servicing of the Ablution Facilities for Taking Parliament to the People at Alberton Civic Centre-Alberton, Ekurhuleni Metro, Gauteng Province on 18 – 22 November 2018 Date of Issue: 31 October 2018 Closing Date and Time: 6 November 2018 At 16:00 Quotation Reference Number: RFQ1765/2018 Item Quotation Quantity Delivery Price in South Number Description Required Period African Currency (inclusive of VAT) Provision and 1 Servicing of the Ablution Facilities Z MSOLO FOR SECRETARY TO PARLIAMENT GENERAL CONDITIONS Quotations will be evaluated on 80 /20 Scoring System 80 points allocated for price and 20 points allocated for BBBEE & Preferential Procurement Points will be awarded to bidders for attaining the B-BBEE status level of contributor in accordance with the table below.
B-BBEE Status level of contributor Number of points Points claimed by the bidder Non –compliant contributor 20 18 14 12 8 6 4 2 0 All suppliers responding to quotation should be registered on Central Supplier Database (CSD) The quotation must be emailed to zmsolo@parliament.gov.za Further information regarding this quote may be obtained from 021 4038477 All quotations received after the closing date will not be accepted Acceptance of a quotation will be subject to Parliament’s own supply chain management policy All suppliers are required to fill in and submit the Declaration of Interest Certificate below A current list of references where similar work was undertaken should be supplied All suppliers must submit valid tax clearance certificates and Broad Based Economic Empowerment Status Level Certificates The appointment of the service provider will not necessarily be on the basis of the lowest quote.
Quotes should be detailed and specify the services and cost, market related prices will be negotiated with the preferred service provider.

 Parliament reserves the right to award the contract.

 Quotes should be on the company letterhead, indicating the VAT registration number.

 Companies are prohibited from using Parliament’s logo on their proposal.

 The declaration of interest form must be filled in, signed and returned with the quotation.
Failure to complete and stamp the declaration of interest form may result in the disqualification of the quotation.

 Failure to submit all documents as required will result in disqualification.
Parliament cannot award contracts to provide goods and services to a Member of Parliament, or Cabinet, A Member of a Provincial Legislature or Member of the Provincial Executive Council, a Municipal Councillor, a person in the employ of state whose participation in quotation process for the contract may result in a conflict of interest, or any entity in which any of the mentioned persons is a director or has controlling or other substantial interest.
Parliament may request service providers to provide additional pricing information to be utilised for comparative purposes during evaluations.
SUPPLIER INFORMATION FORM REGISTERED NAME TRADING NAME (IF APPLICABLE) COMPANY REGISTRATION NUMBER (or ID) BBBEE STATUS LEVEL BBBEE CERTIFICATE EXPIRY DATE VAT REGISTRATION NUMBER CENTRAL SUPPLIER DATABASE NUMBER TAX CLEARANCE CERTIFICATE NUMBER TAX CLEARANCE CERTIFICATE EXPIRY DATE INCOME TAX NUMBER ADDRESS PHYSICAL ADDRESS CITY/TOWN POSTAL CODE ADDRESS POSTAL ADDRESS CITY/TOWN CONTACT DETAILS POSTAL CODE OFFICE CELLPHONE FAX EMAIL BANK DETAILS CONTACT PERSON BANK NAME BRANCH CODE ACCOUNT NUMBER ACCOUNT NAME I …………………………………………hereby certify that the above information is correct and that I am not a Member of Parliament or Cabinet, Member of Provincial Legislature or Provincial Executive Council, Municipal Councillor, a person employed by the State whose participation in Parliament’s procurement process may result in a conflict of interest.
I am also declaring that none of the entities in the company who is a director or has a controlling or substantial interest fall under the category of the person mentioned above.
(Additional details to be provided should this declaration not be correct) I also agree that, in the event of false, incorrect or misleading information being provided in this declaration, the Secretary to Parliament of the Republic of South Africa shall have the right to recover any losses or damages sustained by Parliament under such agreement and/or restrict the supplier from further business depending on the materiality of the misrepresentation and the degree of prejudice _____________________________ _________________________ Signature Date (Attach a bank confirmation letter or cancelled cheque to confirm bank account number) PRODUCT OR SERVICE DESCRIPTION Terms of Reference PROVISION OF SERVICES: ABLUTION FACILITIES 18 -22 November 2018 Alberton Civic Centre, Ekurhuleni, GAUTENG ROVINCE CONTENTS 1 BACKGROUND ............................................................................................................... 5 PAGE 2 OBJECTIVES .................................................................................................................. 5 3 4 5 PURPOSE OF RFB ......................................................................................................... 5 SCOPE OF THE REQUIRED SERVICE .................................................................................. 4 PROJECT DELIVERABLES ................................................................................................ 4 6 MANDATORY REQUIREMENTS .......................................................................................... 5 7 EVALUATION CRITERIA ................................................................................................ 5-7 8 RESPONSES .................................................................................................................. 8 1 BACKGROUND Parliament of the RSA will be conducting its programme “Taking Parliament to the People at the Alberton Civic Centre, Ekurhuleni, GAUTENG PROVINCE as part of its oversight function.
Numerous delegates comprising Executive Authorities, Members of Parliament, Members of the Provincial Legislature, other dignitaries and the general public will be in attendance on 18 - 22 November 2018.

Mobile Ablution Facilities are required during this Report Back programme.

2 OBJECTIVES The broad objectives of this RFB include: • To provide prospective service providers with adequate information to understand and respond to Parliament’s requirements for the required Ablution Facilities.
• To ensure uniformity in the responses received from each prospective service provider.

• To provide a structured framework for the evaluation of proposals.

3 PURPOSE FOR REQUEST FOR BIDS (RFB) Parliament seeks to identify and appoint a suitable service provider that can supply and service the required Ablution Facilities during the above programme.
The purpose of this RFB is to contract with a suitably qualified service provider with the requisite capacity to execute this project within the desired quality, scope, timeframe and cost for Parliament.

4 SCOPE OF THE REQUIRED SERVICE The following is a brief specification of the required Ablution Facilities.
The indicated specifications shall be as follows: SERVICES Ablutions Facilities SPECIFICATIONS o Public Facilities - These ablution facilities shall be self- contained Plastic Stand Alone type and shall each include a separate toilet facility with a hand wash basin and running water.

No bucket type ablutions shall be accepted.

Total required number of these toilets shall be 30 Ablutions Facilities (20 x Females (Sanitary Bins required) and 10 x Males).
o Disabled Facilities for Public - The ablutions facilities shall be of the self-contained type approved as Disabled Friendly ablution facilities.

Each ablution facilities shall include a separate toilet facility and a wash hand basin and running water.
Total required number of these toilets shall be 5 x Disabled Ablutions 5 PROJECT DELIVERABLES • Conformance to the required ablution facilities specifications • Type and quality of ablution facilities • Capacity to deliver the ablution facilities • Capacity to service the ablution facilities.

6 MANDATORY FUNCTIONAL REQUIREMENTS o o It is expected that the all of the required Ablution Facilities will be delivered and installed on site by 13:00 hours on 18 November 2018.
Installed items may only be removed after 17:00 hours on 22nd November 2018. o The Service Provider is responsible for the completed supply, unloading, erection of ablution facilities.

o On completion of the event the Service Provider is responsible for the complete emptying and removal of all ablution facilities and contents.

Any resultant damage to the existing property must be repaired by the Service Provider.

o The ablution facilities must be serviced and sanitized.
Sanitization and cleaning of each facility must also be undertaken before and during the feedback session.

This also includes the replenishing of toilet papers and cleaning material, including air fresheners.

Toilet paper, cleaning material and air fresheners must be supplied by the Service Provider.

o All costs, whether direct or indirect (e.g.

: materials, labour, travelling, accommodation, meals etc.)

must be borne by the Service Provider.


o Parliament will not be liable for overtime worked by the Service Provider.

o It is a requirement that all Service Providers inspect the site and identify their requirements prior to submitting their quotations.

o Photographs indicating the various different specified toilet types must be included with submission of this R.F.B.

o All items / services must comply with the Occupation Health and Safety regulation (OHS Act).
Protective clothing must be worn at all times.

o The successful service provider must possess a minimum of 3 years’ relevant experience supplying ablutions facilities.

o The service provider may be required to make a presentation to Parliament’s evaluation committee to further clarify or substantiate its bid.

o Parliament may award the tender to more than one Service Provider.
EVALUATION CRITERIA 7.1 80/20 Preference points system shall be applicable to this request, and all bid offers received shall be evaluated based on the following criteria; 7.1.1 Evaluation Stage One – Compliance with the mandatory functional requirements.

In this evaluation stage, all bidders that fail to provide the required information and documentation will be disqualified from further evaluation.
7.1.3 Evaluation Stage Two – 80/20 Preference point system shall be applicable to this phase, where 80 points represent maximum obtainable points for the cheapest price, and 20 points represents the BBBEE level status.
BACKGROUND AND EXPERIENCE IN THE INDUSTRY LIST THE TWO LARGEST CONTRACTS / ASSIGNMENTS BY YOUR FIRM IN THE LAST TWO YEARS IF ANY OR LIST CONTRACTS WHICH YOUR ORGANISATION IS CURRENTLY ENGAGED IN IF ANY WORK DESCRIPTION YOUR CLIENT CONTACT PERSON CONTACT NUMBER CONTRACT VALUE PROPOSED PRICING SCHEDULE TOTAL COST TOTAL COST (inc.

V.A.T.)

(In numbers) (inc.

V.A.T.)

(In Words) ABLUTIONS FACILITIES Public Facilities 30 Ablutions Facilities (20 x Females (Sanitary Bins required) and 10 x Males).
Disabled Facilities for Public Facilities 5 x Disabled Ablutions GRAND TOTAL SIGNATURE SERVICE PROVIDER NAME SERVICE PROVIDER CONTACT DETAILS DECLARATION OF INTEREST 1.
No contracts to provide goods or services to Parliament may be provided to the following categories of entities: - Member of Parliament, Member of the Cabinet, Member of a Provincial Legislature, Member of a Provincial Executive Council, a Municipal Councilor or a person in the employ of the State whose participation in bidding for the contract may result in a conflict of interest; or any entity in which a person mentioned above is a Director or has a controlling or other substantial interest.

2.
2.

The bidder is therefore requested to complete Sections a – d of the declaration below in substantiation.

(a) Are you or any person connected with the bidder, a Member of Parliament or a Cabinet Member?

Y N If yes, state whether you are a Director or have a Controlling or other substantial interest in the bidding company.
……………………………………………………………………………………………………………………………………………….. …………………………………………………………………………………………………………………………………………........ (b) Are you or any person connected with the bidder, a Member of the Y N Provincial Legislature or a Member of a Provincial Executive Council or a Municipal Councilor If yes, state whether you are a Director or have a Controlling or other substantial interest in the bidding company.
………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………….

(c) Are you or any person connected with the bidder, Employed by the State?
Y N If yes, state whether you are a director or have a controlling or other substantial interest in the bidding company …………………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………….. (d) Do you, or any person connected with the bidder, have any relationship (family, friend, other) with Y N a person employed by Parliament and who may be involved with the evaluation and or adjudication of this bid?
If yes, state whether you are a director or have a controlling or other substantial interest in the bidding company.

…………………………………………………………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………………………………………………………….
DECLARATION I hereby agree that, in the event of false, incorrect or misleading information being provided in this declaration, the Secretary to Parliament of the Republic of South Africa shall have the right to: recover any losses or damages sustained by Parliament under such agreement restrict the supplier from further business with Parliament depending on the materiality of the misrepresentation and the degree of prejudice suffered.
Name of Representative: ___________________________________________________________ Identity number: ___________________________________________________________ Signature: ___________________________________________________________ (DULY AUTHORISED TO SIGN FOR AND ON BEHALF OF THE ABOVE ENTITY) No Contract to provide goods or services to Parliament may be awarded to - • • • • • a Member of Parliament or a member of the Cabinet A Member of a provincial legislature or a member of a provincial Executive Council; A Municipal Councillor; A person in the employ of the State whose participation in bidding for the contract may result in a conflict of interest; or Any entity in which a person mentioned above is a Director or has a controlling or other substantial interest COMMISSIONER OF OATHS STAMP