Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698056593328.pdf (Philippines)
S S S S U U U U O O O O H H H H E O F R E PRES E O F R E PRES E O F R E PRES E O F R E PRES E O F R E PRES E O F R E PRES E O F R E PRES E O F R E PRES E O F R E PRES 190 7 190 7 190 7 190 7 T T T T I I I I S U O H V V V V E E E E S S S S 190 7 190 7 190 7 190 7 190 7 S S S S S HILIPP I N E HILIPP I N E HILIPP I N E HILIPP I N E HILIPP I N E P P P P P HILIPP I N E HILIPP I N E HILIPP I N E HILIPP 190 7 V E S V E S V V V V E E E E S S S S S S S S HILIPP I N E Safety Guidelines for GUIDELINES ON THE ELECTRONIC GUIDELINES ON THE ELECTRONIC GUIDELINES ON THE ELECTRONIC General Guidelines on Guidelines for Guidelines for Guidelines for GUIDELINES ON THE ELECTRONIC GUIDELINES ON THE ELECTRONIC E O F R E PRES TRANSMITTAL OF DOCUMENTS TRANSMITTAL OF DOCUMENTS TRANSMITTAL OF DOCUMENTS House Operations use of facilities HRep Visitors HRep Visitors HRep Visitors TRANSMITTAL OF DOCUMENTS TRANSMITTAL OF DOCUMENTS INTERNAL COMMUNICATIONS For HRep concessionaires and VISITORS INTERNAL COMMUNICATIONS For all XXXXXXX For all For HRep concessionaires and guests For HRep concessionaires and VISITORS XXXXXXX NO MASK NO SHIELD NO ENTRY • All inter-office memoranda, except confidential documents, will be transmitted using @house.gov.ph email addresses only.
• Embedding of e-signatures on documents transmitted (in graphic file format) is allowed (leave applications, purchase requests, job/service requests, trip tickets, DTRs, etc.)

• Offices shall prepare electronic templates of Administrative documents NO MASK NO ENTRY 36.5° 36.5° E O F R E PRES E O F R E PRES E E E E A A N N I I N N T T INTERNAL COMMUNICATIONS WEAR a face mask and face shield.
Wear a face mask Members shall electronically file bills and resolutions Members shall electronically file bills and resolutions Except for confidential documents, ALL INTER-OFFICE CHECK body temperature.

Check body temperature.


Except for confidential documents, all inter-office to the Office of the Secretary General through the to the Office of the Secretary General through the MEMORANDA and electronic templates of administrative Persons with a temperature of 37.5° and above Persons with a temperature of memoranda and electronic templates of admin documents Bills and Index Service (BIS)official email: bills@house.gov.ph.

Bills and Index Service (BIS)official email: bills@house.gov.ph.
documents will be transmitted in PDF format using will be directed to quarantine tents.

Measures transmitted shall be in PDF and MS Word formats, Measures transmitted shall be in PDF and MS Word formats, 37.5° and above will be directed to will be transmitted in PDF format using the Officials’ @house.gov.ph email addresses only.

and if possible, bear the signatures of the authors.

and if possible, bear the signatures of the authors.

the Officials’ @house.gov.ph email addresses only.

quarantine tents.
quarantine tents.

Step on disinfecting foot mats E-signature may be embedded in documents.

E-signature may be embedded in documents.

Maintain a two-meter distance among persons STEP on disinfecting foot mats.

New Message New Message bills@house.gov.ph bills@house.gov.ph MAINTAIN a two-meter To: To: distance from each other.

bill and resolution bill and resolution Subject: Subject: • All documents to be sent shall be in PDF format and attached to email message.
Please note that Gmail has a limit of 25MB.

All files above limit shall be automatically uploaded to sender’s Google Drive.

2 Meters If so, please copy and paste link in email to be sent.
2 Meters S S HILIPP I N E HILIPP I N E V S E U S O H HILIPP I N E HILIPP I N E HILIPP I N E HILIPP I N E S U O H V E S 190 7 190 7 190 7 190 PRES E O F R E PRES E O F R E PRES V V S S E E U U S S O O H H E N T T T I I V V E E S S 190 7 190 7 E O F R E PRES House of Representatives Office of Representative ... Office of Representative ...
I T • For emails sent through channels, the first recipient should be the first Official in the hierarchy.

If email is in order, the recipient will pass message on to the next person in line, until it reaches the addressee.

The Official forwarding the email may 2 Meters 2 Meters E include a message to next recipient, if necessary.
V V E E S S HILIPP I N E S S U U O O H H S U O H V E S 190 7 E E T T A A T P A N N I I S I T T T E O F R E PRES N E O F R E PRES E O F R E PRES 190 7 190 7 P P HILIPP I N E HILIPP I N E S S • Once email is received by addressee, it is to be downloaded and printed (if required), along with all attachments.
Sender.name@house.gov.ph Sender: official @house.gov.ph Sender: official @house.gov.ph 1 1 P D F Send Send Confirm Sender.name@house.gov.ph Recipient1.name@house.gov.ph Recipient1.name@house.gov.ph • Proper acknowledgement of receipt of email to the sender is a MUST.

• Once email is received by addressee, ABOVE ABOVE All files above 25MB limit shall be For added safety Confirming Appointment on.....
Confirm • All official email addresses can be viewed in the HRep G-Suite manual, found in the Confirming Appointment on..... All files above 25GB limit shall be automatically uploaded to sender’s HRep website (http://www.congress.gov.ph) automatically uploaded to sender’s Google Drive.

Copy and paste the Google Drive.

GET SHAREABLE LINK and SHAREABLE LINK of the file.

paste link in email to be sent.

Observe occupancy limits of offices, rooms, and facilities.
For added safety 1st floor north parking building 1st floor north parking building We ARE We ARE OPEN on OPEN on THURSDAYs THURSDAYs For Visitors Seeking Assistance For Financial Assistance Visitors For Financial Assistance Visitors Travels The Members or their staff shall use the The Members or their staff shall use the Confirm Members’ official @house.gov.ph email Members’ official @house.gov.ph email or the Members’ personal email address or the Members’ personal email address Transmittal of emails thru channels CONFIRM prior appointment with pertinent office/s.
Offices Confirm prior appointment with pertinent office/s.

Offices CONFIRM prior appointment with pertinent office/s.

Offices must SUBMIT to the Office of Sergeant-at-Arms their guest • For emails sent through channels, the first recipient should must SUBMIT to the Office of Sergeant-at-Arms their guest must submit to the Office of Sergeant-at-Arms their guest list at least one hour before the guests’ expected time of arrival.

be the first Official in the hierarchy.


If email is in order, the Prioritize Members, Disinfect offices, list at least one hour before the guests’ expected time of arrival.

list at least one hour before the guests’ expected time of arrival.

recipient will pass message on to the next person in line, until it reaches the addressee.

seniors, PWDs and conference rooms, pregnant women in other facilities, • The Official forwarding the email may include a message to next recipient, if necessary.
riding elevators.

and shuttle buses daily.

• Proper acknowledgement of receipt of email to the sender is a MUST.

Simple transmittal of documents SUBMIT a duly accomplished Submit a duly accomplished SUBMIT a duly accomplished health declaration form at • All inter-office memoranda and admin documents, except health declaration form at health declaration form at building entry points.
For emails sent THROUGH CHANNELS, the sender confidential documents, will be transmitted in PDF format building entry points.

building entry points.

using the Officials’ @house.gov.ph email addresses only.

For emails sent through channels, the SENDER transmits transmits to first official recipient in the hierarchy.

Follow queuing system to first official RECIPIENT in the hierarchy.
If email is in If email is in order, the first recipient will pass message and use counter Wash hands frequently order, the FIRST RECIPIENT will pass message on to on to the next recipient in line, until it reaches protective shields.

and sanitize with alcohol.

P D F the NEXT RECIPEINT in line, until it reaches the the addressee.

The Official forwarding ADDRESSEE.


The Official forwarding the email the email may include a message to Concerned congressional may include a message to next recipient, next recipient, if necessary.

it is to be downloaded and printed (if required), DISINFECT offices, PRIORITIZE Members, staff shall be stationed in Recipient2.name@house.gov.ph along with all attachments.
The first level of the North Multi-Level Parking Building is the designated Bills and resolutions filed shall be Bills and resolutions filed shall be if necessary.

L Concerned congressional conference rooms, seniors, PWDs and OBSERVE occupancy WASH hands FOLLOW queuing system this area to meet their A transaction area.

Concerned congressional staff shall be stationed in this area to Recipient2.name@house.gov.ph ACKNOWLEDGED through the BIS email.

ACKNOWLEDGED through the BIS email.


staff shall be stationed in C other facilities, pregnant women in frequently and sanitize limits of offices, and use counter respective constituents.

L O F F I C I A L meet their respective constituents.

Acknowledgement message shall contain Acknowledgement message shall contain I • E-signature may be embedded in documents.

this area to meet their A Only official travels in the performance of HRep’s mandate and and shuttle buses daily.

riding elevators.
riding elevators.

rooms, and facilities.

with alcohol.

protective shields.

D T R AV E L C the assigned bill or resolution number, the assigned bill or resolution number, Health declaration form E respective constituents.

travels for personal or medical emergencies shall be granted clearance.
I M title, author, the date and time of filing, title, author, the date and time of filing, may be downloaded from D Proper ACKNOWLEDGEMENT Health declaration form E and the name of the BIS personnel and the name of the BIS personnel www.congress.gov.ph M of receipt of email to the sender may be downloaded from acknowledging the email.

acknowledging the email.

N www.congress.gov.ph is a must.


E N E E T E N T A N The REGISTRATION OFFICER of the The REGISTRATION OFFICER of the C BIS shall place the assigned bill or BIS shall place the assigned bill or A resolution number as well as the resolution number as well as the C date & time of the filing on the date & time of the filing on the After each transaction, printed copies of the PDF format printed copies of the PDF format the visitor shall proceed version of the filed bill or resolution.


After each transaction, Outside food delivery services will be to the North Gate He/she shall then provide the Member He/she shall then provide the Member the visitor shall proceed allowed up to designated receiving House employees are enjoined to exit premises.

Outside food delivery services will be with a copy of the numbered bill or with a copy of the numbered bill or to the North Gate • Send complete email to client points near entrances.
to bring their own food.

allowed up to designated receiving HOUSE employees are enjoined resolution through BIS email resolution through BIS email • Attach in email a confirmation notice stating that the client has received to exit premises.

Note: All official email addresses can be viewed in the Guidelines on Operations of the House of Representatives Amid Covid-19 found in the HRep website (www.congress.gov.ph).

transmission and business has been concluded, to be noted by points near entrances.
to bring their own food.

After each transaction, the visitor shall proceed to the North Gate to exit premises.
central office once sent by client Visitors seeking Once email is received by addressee, financial and medical EXTERNAL COMMUNICATIONS Visitors seeking Once email is received by addressee, it is to be downloaded and PRINTED (if required), assistance will The NUMBERING of bills and resolutions The NUMBERING of bills and resolutions financial and medical it is to be downloaded and printed (if required), only be permitted in HRep food concessionaires are open along with all attachments.
Visitors seeking financial and medical shall be according to the date and time shall be according to the date and time assistance will the HREP complex along with all attachments.

assistance will only be permitted in the for takeout only.

Their employees of transmittal as reflected in of transmittal as reflected in HRep food concessionaires are open only be permitted in on Thursdays.

HREP complex on Thursdays.

bills@house.gov.ph.

bills@house.gov.ph.

shall wear PPEs and practice for takeout only.


Their employees the HREP complex good personal hygiene.

on Thursdays.

shall wear PPEs and practice good personal hygiene.
u G • Receive email from client • Receiving office shall send acknowledgement of receipt of email to client r a u G • Receive completed request from concerned parties • Send acknowledgement that email has been The first level of the North Multi-Level Parking The first level of the North Building is the designated Multi-Level Parking transaction area.

Building is the designated transaction area.


CLIENTS Quarantine protocols prescribed by the Department of Health shall be strictly followed by those who travelled.

Proper acknowledgement of receipt of email to the sender is a MUST.
ONLY Food Services Food Services EXIT EXIT THURSDAY received and is ready for delivery to requesting party / parties bill and resolution bill and resolution addressee.name@house.gov.ph Jun 15 Jun 15 addressee.name@house.gov.ph Jun 14 Jun 14 Jun 15 Jun 15 Jun 15 Jun 15 Jun 19 Jun 19 Jun 13 Jun 13 Jun 18 Jun 18 Jun 11 Jun 11 E O F R E PRES e L e L P D F 1 1 HILIPP I N E S U O H P D F P D F P D F P D F P D F 1 1 V E S 190 Note: All official email addresses can be viewed in the Guidelines on Operations of the House of Representatives Amid Covid-19 found in the HRep website (www.congress.gov.ph).


Note: All official email addresses can be viewed in the Guidelines on Operations of the House of Representatives Amid Covid-19 found in the HRep website (www.congress.gov.ph).

Maintain a two-meter distance among persons