Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698057142415.pdf (Philippines)
Congress of the Republic of the Philippines House of Representatives Quezon City MEMORANDUM For From Subject Date : : : : ALL Office of the Secretary General GUIDELINES ON OPERATIONS OF THE HOUSE OF REPRESENTATIVES AMID COVID-19 01 May 2020 As the House of Representatives (“HRep”) fully performs its Constitutional mandates amid COVID-19 risks, it adopts the following operational guidelines that are designed to balance the continuing performance of the institution’s functions and the provision of necessary protection for its Members, employees, and the general public.
Please understand that COVID-19 has placed all of us under totally new circumstances which continue to change as we learn more about this virus and adopt measures to effectively contain it.

There could be gaps in these guidelines — confusion and misunderstanding, even.

Please bear with us and with each other as we all try to adjust to the new normal and to the changing circumstances.

Activities have to be restricted, personal interactions limited, and work arrangements and processes changed.
The restrictions, limitations, and changes, while not to everyone’s satisfaction, are for everyone’s safety.

GENERAL GUIDELINES: a.

Physical distancing shall be maintained at all times.

It specifically means at least two (2) meters distance between a person and other person/s around him/her.

b.

To the extent possible, physical interaction between and among Members, employees, and guests shall be limited.
c. No mass gathering, or an activity that will be participated in by fifty (50) or more persons, shall be allowed.

d. Non-essential activities shall not be allowed.

e. The prevention of COVID-19 transmission shall be the overriding consideration in all aspects of HRep operations.

f. Appropriate health screening, sanitation, and disinfection protocols shall be undertaken.
House of Representatives, IBP Road, Batasan Hills, 1126 Quezon City Tel: 8931-5001 g. Special consideration shall be accorded to senior citizens, persons with disabilities (“PWDs”), the pregnant, and those with existing medical conditions.

h. Flexible work arrangements and schedules shall be adopted depending on the functions, circumstances, and deliverables of each department.

SPECIFIC GUIDELINES: Consistent with the General Guidelines, the following shall be observed: A.
Use of HRep Vehicles • HRep vehicles (buses and coasters) shall be used EXCLUSIVELY for employees’ shuttle service.

Use of HRep vehicles for other purposes shall not be allowed in the meantime.

Please see Annex A: Guidelines on Employees’ Shuttle Service.

B.

Entry of Members, Employees and Guests to the HRep Complex and Buildings • There will be separate lines for Members in all building entrances.
• Members, employees, and guests shall be subjected to health screening and disinfection protocols, as follows: § Body temperature shall be taken.

Persons with temperature reading of 37.5°C or higher shall be denied entry, directed to quarantine tents, and attended to by HRep medical personnel; § All will apply alcohol or sanitizers, which will be provided in all entrances.

§ Face mask shall be required.

A no-face-mask, no-entry policy shall be followed.

§ All will step on footwear disinfection mats.


• Only guests with confirmed appointments shall be allowed entry to HRep premises and buildings.

Offices must provide the Office of Sergeant-at-Arms their guest list at least one (1) hour before the guests’ expected arrival.

• Guests shall be required to submit duly accomplished Health Declaration Form.
While the form will be made available in every building entrance, guests should be encouraged to download the form from our website and accomplish it before going to HRep.

Please see Annex B: Health Declaration Form • Personnel of House food concessionaires, other agencies holding office in the House, and service providers (security guards and janitors) shall be required to submit Health Declaration Forms.
C. Use of Offices, Rooms, and Facilities • The use of offices, conference rooms, and other facilities shall, at no time, exceed their occupancy limit following physical distancing protocols.

Please see Annex C: Occupancy Limits of HRep Offices, Rooms and Facilities.

• The number of passengers per elevator shall be limited to a maximum of four (4) at any given time.

House Members, senior citizens, PWDs, and the pregnant shall be given priority in the use of elevators.
Other employees and 2 guests shall be encouraged to use the stairs instead.

HRep security personnel shall manage the queueing system for the elevators.

D. Work Scheme and Schedule • All employees shall continue to work for forty (40) hours per week through a combination of work-in-the-office and work-from-home arrangements.

• Only employees that need to do essential tasks that have to be performed in the office on specific days shall be required to physically report for work.
• As far as practicable, senior citizens, PWDs, the pregnant, and those with existing medical conditions should be made to work from home.

• Employees on work-from-home arrangement shall be on-call for physical reporting to work, if need arises.

• Efforts should be taken to rotate every fourteen (14) days employees who physically report for work.
• At any given time, the number of employees who shall be required to physically work in the offices shall be subject to the occupancy limit of the office spaces — with allowance for the number of guests that will be allowed entry.

• Members, Deputy Secretaries General and other office heads shall determine the work arrangements for their employees including the specific physical reporting dates and times and outputs required from them.
E. Work Processes and Workstations • Work processes and workstations shall be modified to minimize close physical contact and interaction between and among Members, employees and guests.

§ Information and communication technology (ICT)-based processes for the preparation, handling, transmission, custody of, and access to information and documents, except for strictly confidential information and documents, shall be observed.
Please see Annex D: Updated Directory of House Secretariat Officials and Offices; Annex E: Guidelines on the Electronic Filing of Bills and Resolutions; and Annex F: Guidelines on the Electronic Transmittal of Administrative Documents.

§ Each department/office shall have a centralized receiving station for guests/clients and for documents that cannot be electronically transmitted.
§ Queueing system following physical distancing protocols shall be implemented in the physical delivery of services to the public.

§ Appropriate protective shields (e.g.

plastic counter divider) shall be installed in areas where employees interact with guests/clients.

§ Alternative workstations (e.g.

library, conference rooms that are not in use) shall be made available to employees and guests/clients.

§ The implementation of biometrics attendance system shall be suspended.
Manual system of attendance recording shall be done and reporting shall 3 be through the issuance of Certificate of Service.

Please see Annex G: Guidelines on Employee Attendance Recording and Reporting.

F. Plenary Sessions • Plenary sessions shall be conducted with a maximum of twenty-five (25) Members physically attending at the Session Hall and the rest attending through video conferencing.
The Majority and the Minority Floor Leaders shall adopt a system for choosing their Members who will be physically attending the sessions.

• The total number of Secretariat employees, media personnel, and guests that shall be allowed inside the Session Hall shall not exceed twenty-five (25).

• The procedures used during the Special Session shall govern attendance, debates, voting, and all other aspects of a Session.
G. Committee Hearings, Technical Working Group Meetings, Administrative Meetings, Political Caucuses and Press Conferences • Committee hearings, technical working group meetings, administrative meetings, political caucuses, and press conferences shall be conducted through videoconferencing.
• The Secretary General, for compelling reasons, may allow, a physical meeting or a combination of physical meeting and videoconferencing with the number of physically-attending participants (Members, committee secretariat, resource persons, security personnel, IT technicians, protocol officers, and media) strictly limited to the occupancy limit of the meeting venue following physical distancing protocols.
• The Inter-Parliamentary and Public Affairs Department, the Committee Affairs Department, and the Office of the Secretary General will assist in conducting hearings and meetings via videoconferencing.

H. Visitors Seeking Assistance • The reception of visitors seeking financial, medical or other assistance from Members shall be allowed only during Thursdays and done only at the first level of the North Multi-Level Parking.

Please see Annex H: Guidelines on the Reception of Visitors Seeking Assistance.

I.
I.

Travels • Only official travels that are necessary in the performance of HRep’s mandate and travels that are needed for personal or medical emergencies shall be authorized or granted clearance.

Members and employees who travelled shall strictly follow the quarantine protocols prescribed by the Department of Health.

J.
J.

Medical Services • The Medical and Dental Service shall oversee the implementation of health and sanitation protocols, including reporting of suspected, probable, and confirmed cases and monitoring of health conditions of reported cases.

Please see Annex I: Guidelines on Medical Services at the MDS Clinic 4 K. Food Services • Food will continue to be served at the South Lounge but physical distancing protocols shall be observed.
• Food to be served in hearings and meetings shall be limited to pastries, water, coffee or tea.

• Employees shall be strongly encouraged to bring their own food and drinks when scheduled to work in the office.

• The provision of food services in the HRep Food Court and coffee shops shall be strictly limited to take-out/pick-up with food products packed in hygienic paper-based containers.

No dine-in food service shall be allowed.


• Pre-ordering of food through telephone call, text messaging, and other messaging applications shall be encouraged.

Please see Annex J: Directory of HRep Food Concessionaires.

• A queueing system strictly following physical distancing protocols shall be adopted in food take-out/pick-up; • HRep food concessionaires shall ensure that their employees wear face masks, face shields, hand gloves and other necessary PPEs, and observe good personal hygiene.
• Employees may avail of the delivery service of external food providers.

However, such deliveries shall only be up to the designated areas near the building entrances where employees themselves will claim the delivered food.

L. Hygiene and Sanitation • Face masks shall be worn at all times while inside the HRep premises.

• HRep medical employees and other frontline personnel who physically interact with the general public shall use face masks, face shields, gloves, and other necessary PPEs.
• Used face masks, face shields, gloves, and other PPEs shall be disposed of properly.

Please see Annex K: Guidelines on the Proper Disposal of Bio-Hazardous Materials.

• Personal hygiene through frequent and thorough washing and disinfection of hands using soap, alcohol, and alcohol-based hand sanitizers will be promoted by providing disinfection supplies in all building entrances, offices, and comfort rooms.
• Disinfection of offices, conference rooms, other facilities, and vehicles used for shuttle service shall be conducted daily.

M. Sanctions • Individuals who violate any of the guidelines prescribed herein shall be subject to appropriate administrative and criminal sanctions.

5 N. Effectivity • This Guidelines shall take effect immediately.

(Sgd.)
(Sgd.)

JOSE LUIS G. MONTALES Secretary General 6 GUIDELINES ON EMPLOYEES’ SHUTTLE SERVICE ANNEX A To comply with physical distancing protocol and to reduce the risk of transmission of COVID-19, the following shall be strictly observed when availing of the employees’ shuttle service: 1.

The shuttle service is exclusive for HREP employees and staff only.

Offices should submit via Viber or text to Engr.


Ed Tamayo (cellphone number 09206606473) of the Transport Group, Engineering Service a list of their personnel intending to avail of the service with their preferred pick-up points based on the schedule below.

2.

The seating capacity and manifest, which will be posted in each of the vehicles, must be followed always.

3.

Previously designated pick-up points and drop-off points at Lagro, Philcoa and Marikina shall still be serviced.
Additional pick-up points and drop-off points with estimated time of departure were added.

4.

Please refer to the table below: # Occupancy Limit Departure Time Pick-up points Departure Time Drop-off Points 26 7:00 a.m.

Welcome Rotunda, 7:00 p.m. 1 Bus (Extended Route) 1 Mini Bus 1 Bus 1 Bus (Extended Route) 1 Mini Bus 12 24 26 12 QC Banawe Sto.

Domingo Church (opposite)/Araneta Delta EDSA Dambana ng Bayani Philcoa (Jollibee) Sandiganbayan Cor.

Filinvest Rd.

& IBP Rd.


Philcoa EDSA Dambana ng Bayani Delta Banawe Sto.

Domingo Church/Araneta Welcome Rotunda, QC 7:30 a.m. Philcoa (Jollibee) 7:00 p.m. Philcoa 6:30 a.m. Sta.

Lucia, Cainta 7:00 p.m. Robinsons, Marikina Concepcion, Marikina San Mateo (near Bridge) 7 San Mateo (near Bridge) Concepcion, Marikina Robinsons, Marikina # Occupancy Limit Departure Time Pick-up points Departure Time Drop-off Points 7:10 a.m. Marikina City Hall 7:00 p.m. Sta.
Lucia, Cainta Marikina City Hall 6:30 a.m. SM San Jose Del Monte, Bulacan Pleasant Hills Bankers Village Dela Costa Terraces, Lagro 7:00 p.m. Terraces, Lagro Dela Costa Bankers Village Pleasant Hills SM San Jose Del Monte, Bulacan 6:45 a.m. Terraces, Lagro 7:00 p.m. Terraces, Lagro 8:15 a.m. Sandiganbayan NO TRIP 26 24 12 26 12 1 Bus 1 Bus (Extended Route) 1 Mini Bus 1 Bus 1 Mini Bus 1 Mini Bus 12 8:30 a.m. 5.
Appropriate health screening, sanitation, and disinfection protocols shall be undertaken when boarding the vehicles.

The bus personnel shall take the body temperatures of personnel boarding the vehicle, ensure that supply of alcohol or sanitizers is sufficient, and the no-face- mask, no-entry policy is strictly observed.
8 ANNEX B Republic of the Philippines House of Representatives Quezon City, Metro Manila NOTICE: The House of Representatives (HRep) is strictly implementing a “NO-FACE-MASK, NO-ENTRY” policy.

Wear your face mask at all times while inside the HRep premises.
HEALTH DECLARATION FORM Last Name First Name Middle Name Sex: Age: Contact Number: Full Name: Nationality: Email Address: Present Address: Foreign countries you have worked, visited, transited in the past 14 days Cities in the Philippines you have worked, lived or transited in the past 14 days Have you been sick in the past 30 days?

Hospital visited, if any?


'Yes', please describe condition: No In the last 14 days, did you have any of the following: fever, colds, cough, sore throat, loss of smell and taste, muscle pain, headache or difficulty in breathing?

In the last 14 days, have you been in close contact or exposed to any person suspected of or confirmed with COVID-19?

In the last 14 days, have you been in close contact with farm animals or exposed to wild animals?
Declaration and Data Privacy Consent Form: 'Yes', please specify: No 'Yes', please describe circumstance: No 'Yes', please describe circumstance: No The information I have given is true, correct, and complete.

I understand that failure to answer any question or giving false answer can be penalized in accordance with law.

I voluntarily and freely consent to the collection and sharing of the above personal information only in relation to the HRep COVID-19 internal protocols.
_________________________________ Name and Signature ______________ Date Please be advised that the above information shall only be used in relation to the HRep COVID-19 internal protocols in accordance with the Data Privacy Act.

For any concerns, you may contact secretary.general@house.gov.ph 9 ANNEX B Republic of the Philippines House of Representatives Quezon City, Metro Manila PAUNAWA: Ang House of Representatives (HRep) ay istriktong nagpapatupad ng "NO-FACE-MASK, NO- ENTRY" bilang polisiya.
Laging isuot ang inyong face mask habang kayo ay nasa loob ng HRep.

Buong Pangalan: Nasyonalidad: Email Address: PAHAYAG TUNGKOL SA KALUSUGAN Apelyido Unang Pangalan Gitnang Pangalan Kasarian: Edad: Telepono: Kasalukuyang Tirahan: Sa nakaraang14 na araw, mga bansa kung saan ka nagtrabaho, nagpunta, o dumaan Sa nakaraang 14 na araw, mga siyudad sa Pilipinas kung saan ka nagtrabaho, nagpunta, o dumaan Nitong nakaraang 30 araw, ikaw ba ay nagkasakit?

Bumisita sa isang Ospital?


'Oo', tukuyin: Hindi Sa huling 14 na araw, nakaranas ka ba ng lagnat, sipon, ubo, namamagang lalamunan, pagkawala ng pang-amoy at panlasa, sakit sa kalamnan, sakit ng ulo o hirap sa paghinga?

Sa huling 14 na araw, nagkaroon ka ba ng malapit na pakikipag-ugnayan taong pinaghihinalaan o kumpiramadong may COVID-19?

Sa huling 14 na araw, meron ka bang pagkakataong napalapit sa mga hayop sa bukid o mga mabangis na hayop?
pakikisalamuha sa o 'Oo', tukuyin: Hindi 'Oo', tukuyin: Hindi 'Oo', tukuyin: Hindi Pahayag at Pahintulot sa Pagkalihim ng Datos: Ang impormasyong aking ibinigay ay totoo, tama, at kumpleto.

Nauunawaan ko na ang hindi ko pagsagot sa anumang katanungan o pagbibigay ng hindi totoong kasagutan ay may karamptang parusa sa ilalim ng batas.

Ako ay kusa at malayang nagbibigay pahintulot sa paglikom at pagbahagi ng mga personal na impormasyong aking ibinigay alinsunod sa HRep COVID - 19 panloob na alituntunin.
_____________________________ Pangalan at Pirma ______________ Petsa Pinapaunawa na ang impormasyong ibinigay sa itaas ay gagamitin lamang ayon sa HRep COVID-19 panloob na alituntunin, ayon sa secretary.general@house.gov.ph sa Data Privacy Act.
Para katanungan, makipagugnayan sa anumang 10 ANNEX C OCCUPANCY LIMITS OF HREP OFFICES AND FACILITIES To comply with physical distancing protocols, the use of HRep offices, conference rooms, and facilities shall, at no time, exceed the occupancy limits prescribed as follows: 1.
For Conference Rooms and Session Hall: Conference Room Occupancy Limit RVM RVM 1 & 2 RVM 3 & 4 RVM 5 RVM 6 RVM 7 & 8 SWA Belmonte Hall Yñiguez Hall Fuentebella Hall Nograles Hall Villar Hall De Venecia Hall Makalintal-Aquino Zulueta Hall Laurel Hall Perez Hall MAIN BUILDING Social Hall Andaya Hall Legislative Executive Lounge NORTH BUILDING North Basement SESSION HALL 41 41 25 26 28 50 35 35 50 20 17 50 25 25 25 20 45 26 30 Occupancy Limit 50 2.

House Members Offices a.


48 sqm rooms = 4 pax including House Member b.

60 sqm rooms = 6 pax including House Member c. 90 sqm rooms = 8 pax including House Member 3.

Secretariat Offices To be determined by the Head of the office with the assistance of EPFD.
11 ANNEX D DIRECTORY OF HOUSE SECRETARIAT OFFICIALS AND OFFICES As of April 27, 2020 NAME POSITION DIRECT LINE LOCAL EMAIL ADDRESS Secretary General 8931-6216 7459 joseluis.montales@house.gov.ph Sergeant-at-Arms 8931-5808, 6137 7511, 7537 ramon.apolinario@house.gov.ph OFFICE OF THE SPEAKER (OSPK) SpeakerAlanPeterCayetano@house.gov.ph 8931-6437 7587 brianraymund.yamsuan@house.gov.ph ATTY.
JOSE LUIS G. MONTALES P/LTGEN RAMON COLET APOLINARIO PNP (RET) 1 MR. BRIAN RAYMUND S. YAMSUAN MR. FRITZ P. FLOIRENDO MS. MONICA ANN F. MITRA Deputy Secretary General Director Director MS. PATRICIA GIEZL T. VILLAR Director MR. DEXTER R. ESTACIO MR. ALFREDO M. LABRADOR V MR. MAXIMO S. OMIDO JR. Head Executive Assistant 8931-5307 Chief of Staff Director MR. RAFAEL NATAL P. ROQUE Director ATTY.
APRYLL JIN THERESE M. DUMAS Director fritztongfloirendo@yahoo.com monica@mitra.ph patty.giezl@gmail.com 7491 7419 dexter.estacio@gmail.com b6labrador@gmail.com jomax4661@yahoo.com.ph rafroque@gmail.com apryll.dumas@house.gov.ph OFFICE OF THE SECRETARY GENERAL (OSG) secretary.general@house.gov.ph Secretary General 8931-6216 7459 joseluis.montales@house.gov.ph Executive Director 8931-6216 8468 corazon.alano@house.gov.ph ATTY.

JOSE LUIS G. MONTALES MS. CORAZON B. ALANO ATTY.


JOSE MARMOI F. SALONGA OIC, Deputy Executive Director 8931-6298 7762 josemarmoi.salonga@house.gov.ph MS. MELISSA M. GASCON MS. MARIA JOSEFINA R. RICAFORT ATTY.
VANEZA U. DEFENSOR P/LTGEN RAMON COLET APOLINARIO PNP (RET) MR. ISABELITO P. FLORES Director 8931-6298 7762 melissa.gascon@house.gov.ph OIC, Director 8931-6298 8761 majosefina.ricafort@house.gov.ph OIC, Director 8931-6298 7498 vaneza.defensor@house.gov.ph OFFICE OF THE SERGEANT-AT-ARMS (OSAA) LEGISLATIVE SECURITY BUREAU (LSB) osaa@house.gov.ph Sergeant-at-Arms 8931-5808, 6137 7511 7537 ramon.apolinario@house.gov.ph Executive Director, Legislative Security Bureau 8951-4319 7544 isabelito.flores@house.gov.ph 12 NAME POSITION DIRECT LINE LOCAL EMAIL ADDRESS 3 MS. BELINDA C. BELLO Director, Legislative 8951-0710 7682 belinda.bello@house.gov.ph Security Service DR. RAMON RICARDO A. ROQUE, CESO I, DIPLOMATE MR. ANTONIO M. CHAN, JR. ATTY.
RICARDO D. BERING MS. EVELYN G. DE JESUS DR. SALVADOR RICHARD M. DIZON MR. EDWIN C. AVENIDO MR. JOSEPH FLORESTA MS. ANNABELLE C. HUFANDA ATTY.
ARLENE C. DADA-ARNALDO MS. VIOLETA T. VELOSO MS. LORELEI M. HERNANDEZ ADMINISTRATIVE DEPARTMENT (AD) admin.dept@house.gov.ph 7457 7455 8951-4339, 5687 Deputy Secretary General ramonricardo.roque@house.gov.ph Executive Director, Administrative Management Bureau OIC, Deputy Executive Director, Administrative Management Bureau Director, Human Resource Management Service Director, Medical and Dental Service OIC, Director, Printing and Reproduction Service OIC, Director, Procurement and Supply Management Service Director, Records Management Service 8951-8551, 8550 8931-5664 7618 antonio.jr.chan@house.gov.ph ricardo.bering@house.gov.ph 8931-5460 7528 evelyn.dejesus@house.gov.ph 8931-6588, 3013 8931-5906 8931-5683, 6273 8932-7159, 4337 7086 7087 7601 7523, 7398 7510 7545 salvadorrichard.dizon@house.gov.ph avenidoedwin@gmail.com pesoyd@yahoo.com annabelle.hufanda@house.gov.ph COMMITTEE AFFAIRS DEPARTMENT (CAD) committees@house.gov.ph 7113 7114 Deputy Secretary General 8931-2842 arlene.dada-arnaldo@house.gov.ph Executive Director, Committee Affairs Bureau Deputy Executive Director, Committee Affairs Bureau 8931-5865 7117 7118 violeta.veloso@house.gov.ph 8932-5321 7119 lorelei.hernandez@house.gov.ph 4 MS. VIVIAN L. NACION Director, Committee 8931-5434 7164 vivian.nacion@house.gov.ph 5 MS. CAROLINA G. CUSTODIO Management Support Service I Director, Committee Management Support Service II 6 MS. LINA L. MORTEGA Director, Committee 8931-0789 7 MS. LINA Q. JONES 8 9 MS. JANNALENNA SHENG OLLADAS MS. MAY M. ARANETA 10 ATTY.
NARCISA H. GUEVARRA 11 ATTY.
PETRA S. MARCOS 12 MR. ANGELO FIDELINO B. VILLANUEVA Technical Support Service I (Economic 1) Director, Committee Technical Support Service II (Economic 2) Director, Committee Technical Support Service III (Social Services) Director, Committee Technical Support Service IV (Governance) Director, Committee Technical Support Service V (Legal/Political 1) Director, Committee Technical Support Service VI (Legal/Political 2) Technical Staff Chief, Committee on Accounts 7722 carolina.custodio@house.gov.ph 7132, 7180 lina.mortega@house.gov.ph 8932-5322 lina.jones@house.gov.ph 8931-0265, 3675 7143 7144 jannalenna.olladas@house.gov.ph 8931-4072, 3016 8932-0232, 3026 8932-3114, 0217 7124 may.araneta@house.gov.ph 7153 7154 7165 7116 narcisa.guevarra@house.gov.ph petra.marcos@house.gov.ph 8931-5624 7566 angelofidelino.villanueva@house.gov.ph 13 NAME POSITION 13 MS. MARIA NENITA M. CASEM Director, Committee on Accounts 14 MS. JOCELYN G. LIM 15 MS. MA.
SOCORRO S. MENDOZA OIC, Technical Staff Chief, Committee on Appropriations OIC, Director, Committee on Appropriations 16 MR. JENNIFER “JEF” A. BAQUIRAN Technical Staff Chief, Committee on Rules 17 ATTY.
CHELOY V. GARAFIL Director, Committee on Rules DIRECT LINE LOCAL EMAIL ADDRESS 8931-5916 7569 nenita.casem@house.gov.ph 8931-6664 7059, 7175 joceelim@yahoo.com 8951-4323 7176 sockmendoza@yahoo.com.sg 8931-6538 7217 jef.baquiran@house.gov.ph 8951-3002 7217 cheloy.garafil@house.gov.ph 18 MR. DONALD Z. MARASIGAN 19 MR. MAURICIO R. PULHIN Technical Staff Chief, Committee on Ways and Means Director, Committee on Ways and Means 8931-4955 8931-4955 7633, 7643 7633, 7643 donald.marasigan@house.gov.ph mauricio.pulhin@house.gov.ph CONGRESSIONAL POLICY AND BUDGET RESEARCH DEPARTMENT (CPBRD) cpbrd@house.gov.ph DR. ROMULO EMMANUEL M. MIRAL, JR MR.
NOVEL V. BANGSAL MS. DINA DE JESUS PASAGUI MS. PAMELA D. MANALO MR. MANUEL P. AQUINO ATTY.
ROENTGEN F. BRONCE MS. ELSIE C. GUTIERREZ Deputy Secretary General 8931-6032, 1754 7503 7594 romuloemmanuel.jr.miral@house.gov.ph OIC, Executive Director, Budget and Tax Research Bureau Director, Tax Policy Research Service 8932-1090 7592 novel.bangsal@house.gov.ph 8932-1090 7493 dina.pasagui@house.gov.ph Director, Budget Policy Research Service 8932-1090 Executive Director, Socio-Economic Research Bureau Deputy Executive Director, Socio-Economic Research Bureau Director, Economic Policy Research Service 8931-6032, 6519 8932-1090, 4153 7493, 7697 7503 pdiaz_manalo@yahoo.com manuel.aquino@house.gov.ph 7886 roentgen.bronce@house.gov.ph 8931-6084 7596 elsiegutierrez91069@gmail.com MR. DOMINADOR M. GAMBOA Director, Social Policy Research Service 8931-9392 7592 dominador.gamboa@house.gov.ph ENGINEERING AND PHYSICAL FACILITIES DEPARTMENT (EPFD) engr.dept@house.gov.ph 7456 7458 Deputy Secretary General 8931-6611, 5860 floro.banaybanay@house.gov.ph ENGR.
FLORO A. BANAYBANAY ENGR.

RENATO L. DELA TORRE ARCH.

CESAR C. VERGARA ENGR.
VICSON C. PAINAGAN Executive Director, Engineering and Physical Facilities Bureau Director, Building and Grounds Maintenance Service Director, Engineering Service 8931-6535 8932-6117 8931-5887, 3009 7501, 7478 7504, 7509 7500, 7479 renato.delatorre@house.gov.ph cesar.vergara@house.gov.ph vicsonpainagan@gmail.com 1 MR. DANTE ROBERTO P. MALING MS. CELIA M. FONTELERA FINANCE DEPARTMENT (FD) finance.dept@house.gov.ph 7516 Deputy Secretary General 8951-3943, 0745 danteroberto.maling@house.gov.ph Executive Director, Finance Bureau 8951-7910 8605 celia.fontelera@house.gov.ph MS. GERMILA P. TABIGNE Deputy Executive Director, Finance Bureau 89517910 8541 germila.tabigne@house.gov.ph ATTY.
HYWEL JOSE T. VERGARA OIC, Director, Accounting Service 8931-5993, 6130 7520 7595 hyweljose.vergara@house.gov.ph 14 NAME POSITION DIRECT LINE LOCAL EMAIL ADDRESS 5 6 MS. MA.

ISABEL P. ROJAS Director, Budget Service 8932-6129 MS. JOSEPHINE M. CARAAN OIC, Director, Cashiering Service 8931-6591 7521 7597 7522 7599 mariaisabel.rojas@house.gov.ph phen_caraan@yahoo.com INTERNAL AUDIT DEPARTMENT (IAD) 1 MR. JOSE MA.

ANTONIO B. TUAÑO, CESO II MS. LILIA C. CONSUL ATTY.
GRACELDA N. ANDRES MS. MARIA LIZA N. PASCUAL Deputy Secretary General 8931-5204, 5250 7617 josemaantonio.tuaño@house.gov.ph Executive Director, Internal Audit Bureau Executive Director, Internal Audit Department Director, Management Audit Service 8932-6127 7551 consul8cl@gmail.com gracelda.andres@house.gov.ph 8931-5203 7485, 7486 marializa.pascual@house.gov.ph INTER-PARLIAMENTARY AND PUBLIC AFFAIRS DEPARTMENT (IPAD) protocol@house.gov.ph tours@house.gov.ph infodesign@house.gov.ph media@house.gov.ph ATTY.
DARREN M. DE JESUS Deputy Secretary General MS. EDITH J. CARDENAS MS. LOURDES RAJINI N. RYE MS. ROSEMARIE R. SANTOS Executive Director, Inter- Parliamentary Relations and Special Affairs Bureau Deputy Executive Director, Inter- Parliamentary Relations and Special Affairs Bureau Director, Protocol Service 8932-6138 7690 darren.dejesus@house.gov.ph 8931-6581, 6138 7661, 7658 edith.cardenas@house.gov.ph 7619 lourdesrajini.rye@house.gov.ph 8931-6581, 6138 7661 rosemarie.santos@house.gov.ph MS. MARIA ARLENE N. FIGUEROA Director, Travel Support Service 8931-5979, 9231 MR. FERDINAND M. BOLISLIS MS. CELINE MARIE F. BUENCAMINO Director, Institutional Information and Design Service Director, Media Affairs and Public Relations Service 8931-5335, 5370 8932-0062, 6177 7619, 7658 7552, 7490 7563, 7469 mariaarlene.figueroa@house.gov.ph ferdinand.bolislis@house.gov.ph celinemarie.buencamino@house.gov.ph LEGAL AFFAIRS DEPARTMENT (LAD) legal@house.gov.ph ATTY.
ANNALOU S. NACHURA Deputy Secretary General ATTY.

FERDINAND F. ANDRES ATTY.
MICHAEL B. MANUEL Deputy Executive Director, Legal Affairs Bureau Director, Legal Affairs Service 8931-6124 7525 annalou.nachura@house.gov.ph 8932-4789 7487 attylakayandres@yahoo.com 8932-4789 7487 manuel_manuel2005@yahoo.com LEGISLATIVE INFORMATION RESOURCES MANAGEMENT DEPARTMENT (LIRMD) library@house.gov.ph info.services@house.gov.ph DR. EDGARDO H. PANGILINAN Deputy Secretary General MS. DIVINA N. SAWIT- MEDINA MS. MARIVIC M. PAREJA Executive Director, Legislative Information Records and Advocacy Bureau Director, Legislative Archives and Museum Management Service 8951-4322 8951-0343 7656 7723 7686 edgardo.pangilinan@house.gov.ph divina.medina@house.gov.ph 8954-0343 7685 marivic.pareja@house.gov.ph 15 2 3 4 NAME POSITION 4 MS. HERMINIA B. CALLEJO 5 MR. JOSE V. ENCISO Executive Director, Legislative Information Reference and Service Development Bureau OIC, Director, Legislative Library Management Service DIRECT LINE 8931-5966 8952-3021, 4755 LOCAL EMAIL ADDRESS 7069 7100 herminia.callejo@house.gov.ph 7102 norjoven54@gmail.com LEGISLATIVE OPERATIONS DEPARTMENT (LOD) legislative.operations@house.gov.ph ATTY.
DAVID ROBERT U. AMORIN Deputy Secretary General 8931-5217, 5728 7526 davidrobert.amorin@house.gov.ph ATTY.
VALERIE E. FRANCISCO Director, Legislative Operations Department 7526 valerie.francisco@house.gov.ph MR. JOSE MIGUEL G. ARNALDO Executive Director, Plenary Affairs Bureau 8931-6466, 6190 7775 josemiguel.arnaldo@house.gov.ph MR. ALFREDO D. RECELLA MS. ARCELI C. MARTINEZ Deputy Executive Director, Plenary Affairs Bureau OIC, Director, Bills and Index Service 8931-6472 8475 alfredo.recella@house.gov.ph 8931-6262 7636 arcelcmartinez@yahoo.com MS. IVY F. LACAS Director, Journal Service 8931-5647 7549 ivy.lacas@house.gov.ph ATTY.
CRISTINA P. ANILLO-JACINTO Director, Plenary Support Service 8951-4321 MS. STELLA N. DOLLER Director, Publication and Editorial Service 8931-7868 7609 7610 7600 macristina.anillo-jacinto@house.gov.ph stella.doller@house.gov.ph ATTY.

ROSARIO H. AMATONG-BUENDIA ATTY.

JOSE NOEL A. GARONG Executive Director, Reference and Research Bureau Director, Bill Drafting Service ATTY.
JOSEPH RONALD T. ABESA Director, Legislative Counseling Service 8931-6571, 3020 7105 rosario.amatong-buendia@house.gov.ph 8951-3017 7108 josenoel.garong@house.gov.ph 8951-3010 7107 rtabesa@gmail.com ATTY.
RAUL R. BENABAYE Director, Legislative Research Service 8931-2831, 3023 7185 raul.benabaye@house.gov.ph KNOWLEDGE MANAGEMENT SYSTEMS BUREAU (KMSB) info@house.gov.ph planning@house.gov.ph MS. THELMA MARIE N. INTON MS. ANGELINE M. GARCIA MR. JAIME L. ENGRACIA Executive Director 8951-3005 Director, Information and Communications Technology Service Director, Planning and Management Information Service 8931-0536, 5792 8951-3005 7680 7443 7616 7444 7465, 7443 thelmamarie.inton@house.gov.ph angeline.garcia@house.gov.ph jaime.engracia@house.gov.ph 16 PROCEDURE ON THE ELECTRONIC FILING OF BILLS AND RESOLUTIONS ANNEX E 1.
Members shall electronically file bills and resolutions with the Office of the Secretary General through the Bills and Index Service (BIS) at bills@house.gov.ph.

2.

Members or their staff shall file the bills or resolutions using the Members’ official @house.gov.ph email address or the Members’ personal email address.

3.

To the extent possible, bills and resolutions shall bear the signatures of the authors to ensure that the measures filed are duly authorized by the Members.

4.
4.

Bills or resolutions must be submitted electronically in PDF and MS Word formats.

5.

The order of precedence in the numbering of bills and resolutions shall be according to the date and time of transmittal as reflected in bills@house.gov.ph.

6.

Bills and resolutions filed shall receive an acknowledgment email from bills@house.gov.ph.
The email shall contain the assigned bill or resolution number, title, author, the date and time of filing, and the name of the BIS personnel sending the acknowledgment email.

7.

The Registration Officer of the BIS shall place the assigned bill or resolution number on the printed copies of the PDF format version of the filed bill or resolution.

The Registration Officer shall also write the date and time of the filing of the bill or resolution and sign on the upper right-hand portion thereof.

8.
8.

The Registration Officer of the BIS shall provide the Member with a copy of the numbered bill or resolution thru bills@house.gov.ph.

17 ANNEX F GUIDELINES ON THE ELECTRONIC TRANSMITTAL OF ADMINISTRATIVE DOCUMENTS 1.

All inter-office memoranda or documents, except confidential documents, shall be sent through the official G-Suite email accounts provided by the Information and Communications Technology Service (ICTS) of the Knowledge Management Systems Bureau (KMSB).

2.
2.

Offices shall prepare documents to be attached to the email message using the electronic templates of the administrative documents (leave applications, purchase requests, job/service requests, trip tickets, DTRs, etc.).

3.

Electronic signatures (in JPEG, GIF, or TIF formats) may be embedded on the documents to be transmitted.

4.

Documents and other attachments to be sent shall be converted into PDF format and attached to the email message of the sender.

a.
a.

Please note that Gmail has a file size limit of 25mb for attachments.

If the attachment has a file size of more than 25mb, the attachment will automatically be uploaded to the sender’s Google Drive.

b.

Once uploaded to Google Drive, the download link shall be attached within the email message.

5.

For an email message sent through channels, the email message should initially be sent to the first official the email message will pass through.

a.
a.

If the email message is in order, the recipient shall then forward the email message to the next person in the channel of recipients, and so forth, until it reaches the addressee.

b.

The official forwarding an email message may include a note or message for the addressee.

6.

Once the email message is received by the addressee, the email message and attachments shall be downloaded, and printed if needed.

7.

All email messages must be properly acknowledged by the recipients to the sender.

8.
8.

The HRep G-Suite Manual may be viewed from the HRep website (https://www.congress.gov.ph) for your guidance.

18 ANNEX G Guidelines on Employee Attendance Recording and Reporting 1.

The implementation of biometrics attendance system shall be suspended until further notice.

2.

For work-in-the-office arrangement, manual system of attendance shall be done.
For this purpose, each office/unit shall assign Monitors who shall maintain a registry book of attendance (logbook or equivalent) in which all the names of reporting employees of that office will be listed.

3.

For work-from-home scheme, the head of office/unit concerned shall monitor the completion of assigned tasks.

4.

Reporting of attendance shall be through a Certificate of Service, using the attached form, to be accomplished by all employees per office/unit at the end of each month.
The head of office/unit concerned shall sign the “Noted by” portion of the form.

5.

The duly accomplished Certificate of Service shall be submitted to the Human Resource Management Service (HRMS) following the Guidelines on the Electronic Transmittal of Administrative Documents.

6.

Leaves of absence shall be processed using the standard procedures.

Submission of approved leaves of absence to the HRMS shall also follow the Guidelines on the Electronic Transmittal of Administrative Document.

7.
7.

The official email address of the HRMS is ptg@house.gov.ph.

19 Republic of the Philippines House of Representatives INDIVIDUAL CERTIFICATE OF SERVICE For the period ___________________________ This is to certify that the undersigned employee of ( Office ) has performed the assigned tasks and official duties during the period stated above.
Name of Employee Position Signature Days Absent (Without Approved Leave of Absence) Noted by: ___________________________________ (Signature over Printed Name) Director II / Head of Office 20 GUIDELINES ON THE RECEPTION OF VISITORS SEEKING ASSISTANCE ANNEX H 1.

Visitors seeking medical, financial and other assistance from Members shall be allowed only during Thursdays, from 9 a.m. to 4 p.m., at the first level of the North Multi-Level Parking.

2.
2.

Congressional Offices must request from the Office of the Sergeant-at-Arms (OSAA) for a space at the first level of the North Multi-Level Parking to conduct their Assistance Program at least (1) day before the intended date.

The approval of such request shall be subject to the availability of space.

If approved, Congressional Offices shall provide OSAA with a list of visitors at least one (1) hour before the appointed schedule.

3.
3.

OSAA shall only admit a maximum of thirty (30) visitors at any given time.

In no case shall the area have a total of fifty (50) or more occupants including the Congressional staff and security and utility personnel.

Congressional Offices may adopt a staggered scheduling of visitors to avoid overcrowding.

4.

The Congressional Offices shall inform their visitors in advance that HRep is strictly implementing a “no-face-mask, no-entry” policy.
Visitors are required to bring their own face mask and to wear it at all times while in the HRep premises.

5.

Visitors shall enter through the North Gate and undergo security protocols before proceeding to the North Multi-Level Parking.

6.

At the gate, the security personnel shall check the name of the individuals on the list provided and shall inform the concerned Congressional Office of the arrival of their visitors.

7.
7.

Visitors shall follow a queueing system that adheres to physical distancing of two (2) meters away from each other.

8.

Upon entry at the North Multi-Level Parking waiting area, visitors will be required to undergo health screening and disinfection protocols.

9.

The designated area at the first level of the North Multi-Level Parking shall be arranged following physical distancing and mass gathering protocols.

10.
10.

Concerned Congressional Staff shall be stationed at a receiving table by the designated area at the first level of the North Multi-Level Parking to meet their respective constituents for interview/submission of required documents.

11.

No one is allowed to loiter.

After each transaction, the visitor shall proceed to the North Gate to exit the premises.

12.

The release of assistance shall follow the above-mentioned protocols.
If allowed by relevant rules, the Congressional Offices may release the assistance through SMS or other digital platforms.

13.

The designated area at the first level of the North Multi-Level Parking shall be thoroughly cleaned and disinfected after each use.

21 GUIDELINES ON MEDICAL SERVICES AT THE MDS CLINIC ANNEX I 1.

Except for emergency cases, medical services will be provided at the Medical and Dental Service (“MDS”) Clinic strictly on an appointment basis only by calling telephone no.

8893-16588.
8893-16588.

2.
Only illnesses that are considered emergent during the COVID-19 pandemic – choking, trouble breathing, persistent severe vomiting, coughing or throwing up blood, passing out or fainting, cardiac arrest or stopped breathing, severe chest pain or pressure, sudden weakness on one side of the body, broken bones, especially if pushing through the skin, deep wounds, heavy bleeding, severe burns, severe allergic reaction with swelling and trouble breathing, accidental poisoning or overdose, electrical shock, head injury with fainting or confusion, neck or spine injury with a loss of feeling or movement, suicidal ideation and intentions, and seizures, and those that qualify for urgent care services - minor injuries, wounds, fractures, concussion, minor infections, including upper respiratory infections, rash, nausea, vomiting, and fever shall be entertained at the MDS Clinic.
3.

Employees who have developed mild symptoms of COVID-19 shall undergo home quarantine and self-monitoring of their symptoms and temperature.

They should call MDS to inform of the symptoms and be provided with home care instructions and regular follow-up.

They should also notify their Barangay Health Emergency Response Team (BHERT) to allow it to monitor their health condition.
If the symptoms are or became mild to severe, employees should request their barangay or city/municipality for ambulance assistance to transfer them to a hospital.

4.

If symptoms occurred while working in the office, employees should call MDS for immediate transfer to the isolation room for assessment as well as coordination with the barangay or referral hospital.

5.
5.

Employees confirmed to be COVID-19 positive shall inform the MDS immediately to facilitate contact tracing of close contacts and provide their personal details such as contact numbers, place of confinement, name of attending physician, and name of nearest kin.

6.

Employees who recovered from COVID-19 and have already been tested negative shall follow the DOH protocol and undergo home quarantine for two weeks under strict monitoring from the barangay.
The test result and return-to- work clearance issued by BHERT shall be submitted to MDS.

22 7.

Consultations for other illnesses will be entertained through telemedicine by MDS doctors and professionals at telephone no.

8893-15001 locals 7086, 7087, and 7093 for Medical; 7043 for Dental; and 7089 for HMO concerns.

8.

All MDS personnel shall be required to use face shield, face mask, gloves, and other appropriate personal protective equipment (“PPEs”) before handling patients.
The MDS shall monitor available face shields, face masks, gloves, PPEs and other medical supplies and ensure their restocking on a regular basis.

9.

At all times, the MDS Clinic shall observe the accepted protocols in the operation of a healthcare facility (e.g., triaging of patients, separating sick patients from well patients, non-entry of patient’s companions or visitors inside the clinic, setting up of physical barriers, sanitation and disinfection procedures, and communication with patients).
23 DIRECTORY OF HREP FOOD CONCESSIONAIRES ANNEX J NAME Cheryline's Diner Tarlaqueña SND Bluefood Katalina Food Intl Carmen's Best Lalyn Fruitstand Melt With Me Fruitas NAME Figaro 2/F South Wing Annex House of Runes 2/F South Wing Annex Taza Mia Lobby, LLAMB Dante Coffee Shop Lobby, RVM Building FOOD COURT CONTACT DETAILS 9176373912 (Chot) Loc.

7079 9175029972 (Paolo) 9171531001 (Rizza) Loc.

7075 9053454754 (Geace Dianasas) Loc.


7083 9178499687 (Lyn Sunico) 9178499687 (Erlinda Sunico) 9258441419 (Ester Arca) 9257801278 (Chris Arca) 9175246449 (Miguel Magsaysay) 9499044371 (Larry Donor) 9177461019 (Mary Tulagan) 9162069467 (Daniel Juluat) 9124964270 (Aireen Patindol) COFFEE SHOP CONTACT PERSON/S 9178072395 (Racquel Tolentino) 9178250115 (Percy Tolentino) DL: 8579-6063 9176907640 (Lito) DL: 8261-4790 9178236858 (Rodel Lacorte) 9188057777 (Pamela Ledesma) Loc.
7077 SOUTH LOUNGE NAME CONTACT PERSON/S IPRSAB / Food Branders 1/F Main Bldg.

9175850340 (Melody Calimba - IPRSAB) 9662049868 (Cynthia Perez - Food Branders) DL: 8931-6694; Loc.

7530 / 7531 24 ANNEX K GUIDELINES ON THE PROPER DISPOSAL OF BIO-HAZARDOUS MATERIALS The following rules are prescribed for the proper disposal of used face masks, face shields, gloves, and other personal protective equipment (collectively referred to as “Bio-Hazardous Waste”): 1.
The Housekeeping and Utilities Group will provide trash bins with clear trash liners and labeled “BIO-HAZARDOUS WASTE” to the following offices: a.

Congressional Offices - 1 per floor b. Secretariat Offices - 1 per office c. Medical and Dental Service – 4 2.

Offices shall throw their Bio-Hazardous Waste in these marked trash bins.

3.

The Housekeeping and Utilities Group shall collect the marked trash bins everyday as follows: a.
Congressional Offices - once a day (p.m.) b. Secretariat Offices - once a day (p.m.) c. Medical and Dental Service - twice a day (11 a.m. & 4 p.m.) 4.

The Housekeeping and Utilities Group will properly dispose the collected bio- hazardous waste at the Material Recovery Facility.

25