Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698076083088.pdf (Saint Lucia)
INCREASING SAINT LUCIA’S CAPACITY TO MONITOR MULTILATERAL ENVIRONMENTAL AGREEMENTS (MEAS) IMPLEMENTATION AND SUSTAINABLE DEVELOPMENT PROJECT TERMS OF REFERENCE For Consultancy to Conduct Information Management Training Workshops 1 Background In conducting the 2007 National Capacity Self-Assessment (NCSA) project development process, capacity limitations to implement the obligations arising from multilateral environmental conventions and other environmental initiatives critical to the island's sustainable development were underscored.
These capacity needs were to be addressed at all levels (namely, systemic, institutional and individual).

Addressing these needs would allow Saint Lucia to optimally utilize the opportunities for synergistic relationships.

In addition, specific areas of training in information management research techniques and analysis1 would help address the gaps, and in so doing improve the islands' capacity to meet its obligations under Multilateral Environmental Agreements (MEAs).
In particular, the report highlighted a number of gaps in acquiring and enhancing skills needed to ensure effective implementation of MEAs and environmental management initiatives.
While MEAs reflect the high level of awareness regarding global environmental threats and set an agreed framework for action in the research, policy and financial areas, there is the recognition that many agencies face challenges with data access, monitoring and evaluation as well as the capacity to utilize information acquired in decision making processes.
In Saint Lucia many of the agencies engaged in data collection lack the required capacity and/or ability to transform environmental information into decision making tools, and to effectively 1 Simmons and Associates Ltd (2014) Update: 2007 National Capacity for Self-Assessment Report; ‘List of training areas include: negotiating, information management, understanding and applying convention methodologies, technology development and transfer, research techniques and analysis, monitoring and evaluation’.
1 interpret and utilize the available data in the decision making process.

The ability to effectively monitor MEAs has also been identified as a gap by stakeholders with the resultant need to build capacity among local experts to undertake the same.

The Government of Saint Lucia (GOSL) seeks to address the national need for decision makers to have access to the information based on science in order to inform decision-making.
Additionally, GOSL seeks to enhance its ability to meet reporting requirements with respect to MEAs.

In this regard, the Department of Sustainable Development is increasing its efforts to institute efficient measures for monitoring the implementation of MEAs.
With support from the Global Environment Facility (GEF) and the United Nations Environment Program (UNEP), the Increasing Saint Lucia’s Capacity to Monitor MEAs implementation and Sustainable Development Project will assist in enhancing capacity building and priorities through targeted interventions.

Achieving this in an effective and efficient manner, the successful execution of the project, calls for targeted training of all key agencies engaged in environmental management and reporting.
To this end, a consultant will be engaged to provide expert training on five (5) of the areas identified during the 2007 National Capacity Self-Assessment (NCSA) project.

The executing agency intends to engage a suitably qualified consultant to provide the requisite training as detailed in Table 2.

2 Objectives The objectives of this consultancy are as follows: 1.
To conduct training and equip public and private sector, civil society and nongovernmental officers in the use of environmental information to facilitate national, indicator-based reporting on conventions; 2.
To facilitate advanced training workshops in, i) information management in records management (data collection), ii) data analysis and interpretation, iii) communicating environmental information and risk, iv) understanding and v) applying convention methodologies and monitoring and evaluation and; 2 3.
To undertake cutting edge and future focused training which could be practically transferred into the workplace and facilitate training of trainers who could serve as focal points for internal agency transfer of skills.

3 Scope of Services Training sessions will be held at the National ICT Centre and will be facilitated by the contracted consultant.

The targeted agencies are listed will be supplied to the engaged consultant.
The Consultant is required to undertake services in keeping with the following tasks: Task 1- Create a training action plan, which must ensure that the necessary systems are in place, resources are accessible, and training can be sourced or designed, coordinated, delivered and positioned for greatest impact.

Task 2 - Develop a training module based on the requirements identified in Table 2.

Task 3 - Identify areas where a training of trainers’ approach can be adopted.
Task 4 - Undertake a cross agency approach to training and ensure that all key agencies engaged in environmental management and reporting are targeted.

Task 5 - Evaluate the training administered by assessment and verification 4 Proposed Training Areas with Objectives, Target Group and Strategy2 A training plan is strategic to increasing the capacity of stakeholders engaged in MEA implementation and monitoring.
Targeted agencies will receive training to improve information management, reporting for MEAs and sustainable development.

The Consultant is free to propose additional agencies which could benefit from the proposed training, but have not been considered by the Department.
2 Ministry of Sustainable Development, Energy, Science and Technology, Increase Saint Lucia’s Capacity to Monitor MEA Implementation and Sustainable Development Project, Information Management Training Needs Assessment Report, submitted by Simmons & Associates Ltd (2014), pp.

13-23.
3 Training Levels Key Basic (B) Understands the existing issues Aware of the range of possible approaches Able to do the tasks in a simple environment, or with supervision Intermediate (I) Able to do the task in medium complexity environment Able to make a decision and choose an approach where several approaches are available Advanced (A) Able to train others Able to manage others undertaking task Able to apply the learning/undertake tasks in a complex environment 4 Table 1 - Information Management Training Plan Area of Training Training Objective Expected Outcome Target Group and Mode of Training Level of Training Training Strategy Records Management To enable agencies to retain and record evidence work of undertaken.
This task has become more important and challenging in this electronic age, when employees have various location options at which to store and share the documentation of their work.
This training will look at the core principle of records management, and how they can be applied to assess and improve participants: - familiarity with the main elements of records management in order to be able to identify opportunities for the application / improvement of Participants should:  possess increased understanding of the business and legal benefits of establishing a records retention program.
Be able to:  explain how to conduct and document legal research on, state, and local records retention requirements.

 establish guidelines for developing vital records operating procedures.

identify the various types of coding systems.

  recommend solutions for common filing problems and for safeguarding the security and confidentiality of The training program should be designed to target each of the groups separately i.e.

i. ii.

iii.
i. ii.

iii.

Senior managers (A); Practitioners/ Middle managers (A) Administrators/ Operational staff (workers); (B) is The training aimed at senior managers intended to sensitize them as to the benefits and solicit support for its implementation.

The middle level practitioners and operational staff are targeted for a more practical and hands on approach so as to increase the possibility of successful implementation.
The training program should be conducted in Face to Face mode and be as hands on as possible.

It the should and development implementation of a records management an organizational level.
involve system at The training should also allow participants to have online access to the facilitator training project the during thus implementation period facilitating and mentoring during the hands on training session coaching 5 Area of Training Training Objective Expected Outcome Target Group and Mode of Training Level of Training Training Strategy records management within an organization's record management systems, - familiarity with the scope, principles and purpose of records management  records.
identify the reasons for careful selection of records housing equipment and describe the criteria and considerations in selecting equipment.

- understanding of the  explain how to elements that make up a records management policy - ability to diagnose risk areas where records management action is required This The focus of this training is an introduction to the statistical component of SPSS.

an is application-oriented training and the approach practical.
will Participants will take a look at several statistical techniques and discuss situations in which one each use would be establish an effective forms analysis programme.
 describe the principles of conservation of archival materials to ensure their permanent preservation  Demonstrate an understanding and skills associated with data extraction, data management and Statistical analysis, including setting up a data entry page  Working with variables  Adding, moving and recoding variables Senior Managers (B) Practitioners/Middle Managers (I) Administrators/Operational Staff (workers); (I) The training should include both class sessions as well as hands the Middle for on projects Managers and Operational Staff.
of the engaged The Senior Managers and Middle various Managers agencies in administration and decision making should be exposed to the value of SPSS and benefits to 6 Data analysis and interpretation (SPSS) Area of Training Training Objective Expected Outcome Target Group and Mode of Training Level of Training Training Strategy  Using the drop down menus to perform tasks  Perform analysis as how technique, the assumptions made by each method, how to set up the analysis using SPSS as well to interpret the results.
This includes a broad range of techniques for exploring and summarizing data, as well as investigating and underlying testing relationships Understanding and Convention Methodologies applying training This should provide participants with guidance on the practical aspects of negotiating, implementing, and enforcing environmental the conventions at Participants should: Middle Managers (I) Senior Managers (I) Operational Staff (B)  Learn about international environmental politics, definitions, theories, concepts, ideas, and conflicts.
their organization as well as the resource requirements.

Consultant to source access to the software and hardware required to implement training and should support this training program provided there is a commitment to implement.

managers staff One component of this training is a joint organization team of and middle trained operational together and assigned to a project which is geared at using SPSS within their organization.
This should be hands on and phased facilitate a implementation of SPSS for organizations which can benefit from this intervention.

7 Area of Training Training Objective Expected Outcome Target Group and Mode of Training Level of Training Training Strategy of international and national levels.

It will also inform them the major environmental challenges and how they have been addressed by the global community.
to introduce It will also global them discussions on sustainable development and invite them to think and debate on innovative ways accelerate achieving in progress sustainable development goals at the national, regional and international level to  Identify global environmental problems, causes, inter-linkages, drivers for priority setting.
 Identify actors in global environmental politics, role of international organizations (normative vs. operational),  Understand the international convention process, obstacles, opportunities, criteria and conditions for successful environmental agreements.

Identify the sustainable development goals at the global, national, local scale and investigate how they are related.
  Evaluate sustainability indicators  Analyze interactions 8 Area of Training Training Objective Expected Outcome Target Group and Mode of Training Level of Training Training Strategy and conflicts among MEAs and other global institutional arrangements  Investigate how information management has and can be used to inform policy makers.
with At the end of the training, should be participants familiar the components of an effective monitoring and evaluation plan, and methods and conduct data tools to collection, statistical analysis and reporting.
Participants should gain an understanding of:  Differences between supervision, monitoring and evaluation  Components of a successful monitoring and evaluation plan  Identifying outcome indicators for their project and training should This provide participants with of an understanding concepts and skills in designing, planning, monitoring and evaluation programs.
It should also introduce participants to tools and to measure techniques and report project/programme outcomes to stakeholders, including donors, funders, supervisors the general public as they implement M&E plans or Monitoring and Evaluation Middle Managers (I) Senior Managers (I) to design a The training program should provide participants with the opportunity and implement monitoring for MEA's.

A cross program cutting among approach agencies will make the training to even more meaningful stakeholders.
9 Area of Training Training Objective Expected Outcome Target Group and Mode of Training Level of Training Training Strategy Communication of Environmental Information and risk gain safety issues responsible This training should assist those for environmental management, and health or to effectively communicate to information risk employees, community members, and the media.

They will an understanding of how risk is perceived and learn the best approaches to communicating risk.
Sharpen their environmental and risk communication skills presentation through role playing and mock media interviews.

Develop their own crisis/ environmental education communication plan.
Middle Managers (A) Senior Managers (B) programmes  Data and types of data, as well as challenges of data collection  Writing an effective M&E report  Principles of Environmental /Risk Communication  Determining purpose and objective of one's communication imitative  Analyzing their audience  Determining the appropriate methods of communication  Setting a schedule  Developing a crisis Management/Commu nication Plan  Information materials development and assessment  Face-to-Face Communications  Working with the media 10 Area of Training Training Objective Expected Outcome Target Group and Mode of Training Level of Training Training Strategy which Understand computer-based applications can be used in successfully environmental and risk communication.
to exposed case Be studies (real world and local based examples will be incorporated into the training).

 Computer-based applications  The meaning of success  Evaluating a communication intervention (practical assignment)  Ethical issues 11 5 Deliverables The Consultant is required to undertake the following deliverables: i. ii.

iii.
iii.

Training Action Plan to be submitted to the client one (1) week after contract signing Training Module for areas identified three (3) weeks after contract signing (refer to course objective and outcomes detailed in Table 2) Facilitation of training sessions for target areas identified in Table 2 over a three- week period iv.
Training Evaluation Report one (1) week after administration of the training The consultant should allow for a period of one (1) week after submissions to facilitate review and comments from the Department.

Following this, an incorporation of comments into final documents must be presented to the Department for final acceptance/approval.
6 Duration and Cost The consultant will be engaged for a period of ten (10) weeks, on a lump-sum contract payable in accordance with the schedule proposed in the agreed contract between the Government of Saint Lucia (GOSL) and the Consultant.

The payment level is in keeping with the GOSL procurement guidelines for administration of a Departmental Tenders Board.
7 Qualifications and Experience Qualifications The Consultant is required to possess qualification of at least a Master’s Level Degree in one of more of the following (Information Management, Management Information Systems, Environmental Management, International Relations) or related fields.

Experience The Consultant must possess: i.

At least five (5) years working experience in Information Management Training or Electronic Record Keeping in Saint Lucia or in the Caribbean Region.

12 ii.
12 ii.

At least five (5) years experience delivering training and capacity building programs.

Competencies The consultant’s CV should: i.

Demonstrate expert knowledge of, and experience in, information management and records management, Management Information Systems, meta data, data analysis and interpretation particularly Statistical Package for Social Science (SPSS) and other data analysis software.

ii.
ii.

Possess an understanding of the principles of environmental management training in the mentioned fields and resources required to facilitate the training iii.

Demonstrate thorough knowledge and proposal, competence in report writing, presenting information and consulting with stakeholders 8 Reporting and Logistics The consultant will report directly to the Permanent Secretary, Department of Sustainable Development or his designee.
The consultant is expected to make his/her own transportation and office arrangements.

9 Submissions All Technical and Financial Proposals should be submitted in a sealed envelope marked INFORMATION MANAGEMENT “CONFIDENTIAL, CONSULTANCY TO CONDUCT TRAINING WORKSHOP”.

The submissions should reach the address below no later than 4:00p.m on Wednesday 16th November 2016.

The Permanent Secretary Departmental Tenders Board Department of Sustainable Development Norman Francis Building Balata CASTRIES 13