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Ministry of Education Annual Report Ministry of Education Annual Report 2013 Produce by the Policy and Planning Unit 2014 Page 1 Ministry of Education Annual Report Table of Contents 1.

FORWARD FROM THE DIRECTOR GENERAL ............................................................................................ 4 2.

3.
CORPORATE STRUCTURE ..................................................................................................................... 5 CORPORATE OVERVIEW ....................................................................................................................... 9 Vision ........................................................................................................................................................ 9 Mission ..................................................................................................................................................... 9 Objectives (Goal or Aims) ......................................................................................................................... 9 Key Strategies, Activities, Accomplishments and Challenges of the Ministry of Education in 2013 ....... 9 4.
HUMAN RESOURCE ............................................................................................................................ 13 5.

6.
KEY STATISTICAL SUMMARY .............................................................................................................. 15 EDUCATION SECTOR FINANCING ....................................................................................................... 17 Ministry of Education Budget Overview ................................................................................................ 17 Recurrent Budget ................................................................................................................................... 17 Payroll Expenses ..................................................................................................................................... 19 Operational Expenses ............................................................................................................................ 20 Allocation of Government Grant ............................................................................................................ 26 7.
DEVELOPMENT BUDGET .................................................................................................................... 28 8.
OTHER ISSUES .................................................................................................................................... 34 Portfolio legislation ................................................................................................................................ 34 Statutory Authorities and Non statutory Bodies ................................................................................... 34 International Agreements or Commitments .......................................................................................... 34 Complaints Mechanism .......................................................................................................................... 35 CONTACT OFFICER ............................................................................................................................. 35 9.
Tables Table 1: Key Strategies, Activities, Accomplishments and Challenges ....................................................... 10 Table 2: Number and Status of Positions, 2013 ......................................................................................... 13 Table 3: Budget Allocations and Actual Expenditure Incurred by MoE in 2013 ......................................... 18 Table 4: Major Payroll Expenditure Accounts ............................................................................................ 18 Table 5: Payroll Expenditure by Activity, 2013 ........................................................................................... 19 Table 6: Detail Cost Centre Budget and Actual for 2013 ............................................................................ 21 Table 7: Grant Summary in Vatu, 2013 ...................................................................................................... 27 Table 8: Development Budget, 2013 .......................................................................................................... 28 Table 9: VERM Project Budgets vs. Actual - Active Projects ....................................................................... 29 Table 10: Other Major Projects, 2013 ........................................................................................................ 30 2014 Page 2 Ministry of Education Annual Report Figures Figure 1: Approved organization structure for the office of the Director General ...................................... 5 Figure 2: Approved organization structure for the division of Administration and Finance ....................... 6 Figure 3: Approved organization structure for the division of Policy and Planning ..................................... 7 Figure 4: Approved organization structure for the division of Education Services ...................................... 8 Figure 5: Number and Status of MoE Positions, 2013 ................................................................................ 13 Figure 6: School enrolment population and estimated right age, 2013 .................................................... 15 Figure 7: GER vs. NER Trend in Primary (Yr. 1-6) ........................................................................................ 15 Figure 8: Pupil to Classroom ratio, 2013 .................................................................................................... 15 Figure 9: Certified and Qualified ratio, 2013 .............................................................................................. 16 Figure 10: Transition rate from year 8 - 9 .................................................................................................. 16 Figure 11: Transition rate to year 11 and to year 13 .................................................................................. 16 Figure 12: Ministry of Education Budget vs. Actual by Activity, 2013 ........................................................ 19 Figure 13: Actual Grant and Financing Allocation ...................................................................................... 25 Figure 14: Percentage (%) Share of Expenditure of Grants and Financing ................................................ 25 Figure 15: Recurrent Expenditure 2013 ..................................................................................................... 26 Figure 16: % of VERM Activities Implemented ........................................................................................... 31 Figure 17: Budget and Actual as Shared % of VERM Annual Budget, 2013 ............................................... 32 Figure 18: Budget and Actual for other small projects .............................................................................. 33 2014 Page 3 Ministry of Education Annual Report 1.
FORWARD FROM THE DIRECTOR GENERAL Dear, Honorable Minister, I have the honor in submitting to you the 2013 Annual Report of the Ministry of Education.

This report has been prepared under subsection 20 (1) (L) of the Public Service Act of 1998 and in accordance with the guidelines for the preparation of Annual Reports referred to in this subsection and related documents issued by the Public Service Commission.

Year 2013 has been another challenging year.


A lot has been done to implement the activities under the Vanuatu Education Road Map (VERM).

The VERM 2010-2012 (extended into 2013) was funded jointly by AusAID, NZAID and UNICEF.

The funding arrangement for the VERM activities signifies that the Vanuatu Government through the Ministry of Education has established a closer working relationship with the donors through a Sector Wide Approach (SWAp).
At this point, I wish to thank the team of people who have worked tirelessly in realizing the changes and achievements that have taken place to date.

First of all to yourself as Minister responsible, for not only rendering me your full support, but in particular for the level of wisdom expended in navigating the changes, culminating in the successes we have experienced to date.
The political advisors made the most difference in working together as a strong team in terms of unconditional support that was rendered.

The Directors, both Principals of VIT and Vanuatu Institute of Teacher Education (VITE), the Secretary to the TSC, the PEO’s and the general staff have all contributed in their very unique ways in realizing these positive changes.
Honorable Minister, as you are fully aware, the Ministry of Education is currently going through major changes and I strongly believe that those changes as they unfold, will be of significant benefit not only to the school children of Vanuatu but also for the youth and adult population at large in the years to come.

Yours sincerely, Jesse Dick Joe Director General, Ministry of Education 2014 Page 4 Ministry of Education Annual Report 2.
CORPORATE STRUCTURE The Public Service Commission (PSC) approved the Ministry of Education (MoE) organization structure and the Job Description for the office of the Director General (i.e.

Corporate Services Unit), division of Administration and Finance, Policy and Planning and Education Services under the Ministry of Education, on the 19th of November 2009.

In addition to that, the PSC also approved the salary grade for each position as presented on the approved structures.
Until 2006, the MoE’s organizational structure had 7 Director Positions.

In 2007, a review of the MoE organization structure was made and the 7 Director positions were reduced to 2.

The 2 Directors were responsible for the 2 Divisions, particularly the Division of Corporate Services and the Division of Education Services).
However, a later review to the structure in 2009 saw the inclusion of one more Director Position which brings the total directorate positions in the MoE structure to 3 (Director of Administration and Finance, Director of policy and planning and the Director of Education Services).

Find below is the copy of the approved MoE organizational structure.

The consultation and reviewing of the MoE structure is underway.
It is assumed that the review of the MoE structure will ensure there are better alignment of the structure with the revised legislations to address the current MoE policies and the MoE priorities, outlined in the Education sector plans.
Figure 1: Approved organization structure for the office of the Director General 3000 Director General of Education 3001 Office Manager/Typist 3002 Professional Assistant 3003 PEO Audit 3008 3010 Legal & Industrial Officer Human Resource Officer 3004 Senior Auditor (Schools) 3009 UNSECO Officer 3011 Assistant Human Resource Officer 3005 Senior Auditor (Central Systems) 3006 - 3007 Auditors (2) 2014 Page 5 Ministry of Education Annual Report Figure 2: Approved organization structure for the division of Administration and Finance 3200 Director 3201 Executive Secretary 3202 PEO Finance 3209 3220 PEO Administration PEO Scholarship 3203 SEO Budget 3210 Archive and Library Officer 3221 SEO Scholarship 3204 SEO Income & Expenditure Officer 3211 SEO Procurement 3205 3212 SEO Development Accountant Asset & Executive Officer 3206 SEO Accountant 3213 - 3214 Distribution Officer (2) 3207 - 3208 Accounts Clerk (2) 3215 Groundsman 3216 - 3217 Cleaner (2) 3218 MoE Receptionist 3219 Driver 3222 Scholarship Finance Officer (2) 3223 Info.& Counseling Officer 3224 Scholarship Officer 3225 Clerk/Typist 3226 Secretary/Typist 3227 Office Assistant 2014 Page 6 Ministry of Education Annual Report Figure 3: Approved organization structure for the division of Policy and Planning 3100 Director, Policy & Planning 3101 Executive Secretary 3110 PEO Facilities 3111 Architect 3112 Implementation Manager 3113 Senior Forman PMO Shefa 3114 Forman 3115 Forman 3116 Forman 3117 Forman 3118 Forman PMO Sanma PMO Penama PMB Malampa PMO Torba PMO Tafea 3119 IT Manager 3124 PEO National & MoE HRD 3120 - 3121 3125 - 3126 IT/Network Support Officer Education System HRD Officers (2) 3122 - 3123 Application Support 3127 - 3128 National HRD Planning Officer (2) 3102 PEO Education Policy & Planning 3103 Monitoring & Evaluation Officer 3104 - 3105 VEMIS Statistics Officer(s) 3106 Monitoring Officer 3107 School Mapping Officer 3108 Policy Development Officer 3109 Planning Officer 2014 Page 7 Ministry of Education Annual Report Figure 4: Approved organization structure for the division of Education Services 3300 Director Education Services Executive Secretary (Primary) Executive Secretary (Secondary) 3303 PEO Education Services 3315 - 3320 PEO Provincial Edu.
(6) 3374 PEO Curri & Assess.

3304 Pre-School Coordinator 3321 - 3326 Deputy PEO (5) 3381 - 3382 Secretary/Typist (2) 3305 Basic Edu.

Coordinator 3339 – 3344 (6) Prov.

Fin.

and Corp Off.

3375 - 3376 Exam & Assess Off (2) 3306 - 3309 National Programs 3333 - 3338 Stat.

& Distri.Officer (6) 3310 3345 - 3353 Secondary Schl Coord Schl Impro Officer(s) (9) 3311 Secondary Officer 3354 - 3359 Preschool Coord.
(6) 3312 3360 - 3361 TVET Coordinator Planning Officer(s) (2) 3313 3327 - 3332 Inclusive Edu Coord Facility Supervisor(s) (6) 3314 School Research Officer 3368 - 3373 Secretary (6) 3362 - 3367 Boat/Driver 3377 Assess.

Off Data & Stat.

Anal.

3378 - 3380 Assess Process.

Off.

3383 Sen. Curriculum Officer 3384 - 3389 Curriculum Coord.

(6) 3390 - 3391 Editor/Desktop Publ.


(2) 3394 - 3395 Graphic Designers 3392 - 3394 Book Designer (2) 3396 Printer 3397 Driver/Groundsman 3398 – 3399 Cleaner (2) 2014 Page 8 Ministry of Education Annual Report 3.
CORPORATE OVERVIEW Vision Our vision is for a caring education system which provides every young person with the lifelong skills, values, and confidence to be self-reliant and to contribute to the development of Vanuatu, and which works in partnership with all stakeholders to provide well-managed schools.
Mission Our mission is to provide student-centered education that is accessible, relevant, sustainable, responsive, and of good quality, to guarantee every young person:  Pre-school and basic education to year 10, including literacy, numeracy, life skills, and livelihood skills, respect for our history and culture, and respect for human rights;  Expanded opportunities for secondary, technical, tertiary and higher education;  Support for parents and communities to participate in and manage their schools;  A well-managed and accountable education system which focuses on building the human resources of Vanuatu, improving learning, living, and working opportunities, and enabling young people to contribute to the productive sectors in both rural and urban areas.
Values  Students and schools first  Transparency, fairness, equity, and respect  Professionalism and accountability, focused on results  Grounded in the best of Ni-Vanuatu culture and open to the knowledge of the world  A team/ family approach Objectives (Goal or Aims) The Ministry of Education has three major objectives:  To increase equitable access to education for all people at all levels of education in Vanuatu   Improve the quality of education Improve planning, fiscal and financial management Key Strategies, Activities, Accomplishments and Challenges of the Ministry of Education in 2013 The Vanuatu Education Road Map (VERM) program that was largely supported by the pool partner funding begins in 2010 and ended in 2012 (as stipulated in the joint partnership agreement (JPA) and the initial Grant Funding Agreement (GFA)).
2013 marks the transition period of which both the government through the ministry of education and the donor partners reflect on the challenges and achievements of VERM, and preparing to embark on new support program; the Vanuatu Education support program (VESP).

Thus a transition plan was developed.

2014 Page 9 Ministry of Education Annual Report There are five key strategies in the transition plan.
These key strategies were identified through systematic reviews conducted by external partners in consultation with the ministry of education.

And these five strategies will be the focus of the Ministry of Educations planning and budgeting for the next five years.

Table 1: Key Strategies, Activities, Accomplishments and Challenges Objective Key Strategies 1.

Improve the quality of Education 1.


Train and support teachers to implement the new curriculum Key Activities  Curriculum development (K1- yr. 13)  100 match program   In-service training of teachers Implementation of internal assessments in schools  Development of teacher guides  To procure support learning materials for school children 2.
Strengthening of ECCE delivery  Training of provincial coordinators and ECCE key teachers  Registration of ECCE teachers  Licensing of ECCE centers (model kindys)  Developing the Vanuatu National Kindergarten Curriculum 2014 Key Accomplishments  Approval of syllabuses for Years 4-6 by    NEC Junior Secondary school syllabus writing completed, ready for consultation Finalization of the Senior Secondary school syllabus Learning materials were identified for procuring.
 Rules and Procedures & Verification Manuals developed and used with VSSC assessment.

 CATs designed in Vanuatu and administered  100% submission of IA marks  70% of VSSC school based IA workshops carried out  Awareness on introduction of IA in French Senior Secondary schools.

 Reprinting of IA books  Training of IA task designers conducted.
 New ECCE tools develop for coordinators, ECCE teachers and communities to use on;  Code of ethics  Child readiness  Child observation  Positive behavior &  Early identifying      Challenges/Issues Shortage of human capacity Lack of skilled personal to carry out the task Lack of specific skills to meet requirements of certain activities Lack of budget support to provincial ECCE coordinators and key teachers to fully carry out their mentoring visits Lack of specific skills to meet requirements of Page 10 3.
Engaging communities through the school base management approach 2.

To increase equitable access to education for all people at all levels of education in Vanuatu.
Ministry of Education Annual Report Skills learnt in developing lesson plans   National quality framework developed  Conduct follow up trainings on  Head teachers were trained on making school finance management to all school heads  Roll-out of school improvement plan trainings  Conduct national awareness/campaign on school grants/minimum quality standards and SBM  adjustment to financial plans to improve management.

Roll out to SHEFA.
Roll out to SHEFA.

It includes;  Schools formulating their own improvement planning Integrating the 15 minimum quality standards into improvement plans & 4.
Providing locally relevant and efficient delivery of services and equipment  VITE classroom construction supervision  Supervision of other classroom building projects (NZAID, France AID, Japanese AID, USP)  Supervise Tafea college water supply system rehabilitation  Supervise repairs on cyclone damaged schools in Tafea  use school grant according to the grant criteria  School committee members understand their roles  VITE classroom building completed and opened by the minister for 2014 use  10 2013 GGP classroom projects are completed and will be opened in early 2014  Completion of the multipurpose court  for Onesua college Site inspection conducted (awaiting funding for continuation)  Repair of damage classrooms are completed by Grammar 5.
Developing capacity within the Ministry of Education to deliver an effective, well managed and de- concentrated education system in Vanuatu  Facilitate MoE staff participation  4 MoE staff graduating with APTC in the APTC management program  Facilitate procurement activities  Reviewing of legislations (Education Act/TSC Act)  Carry out reporting’s (monthly/annual)  Collect, analysis and disseminate data (VEMIS)  VEMIS development diploma in management in May 2014  Procurement procedure is strengthen  Education Act review in final stage (with state law)  TSC Act approved by DCO  2012 annual report submitted  Monthly development reports informs management on progress of activities  Annual School Survey administered.
3.
Improve planning, fiscal and financial management 2014             certain activities Lack of budget support to roll out training to all provinces Lack of direction Lack of specific skills to meet requirements of certain activities Slow process of tender Lack of community motivation Lack of specific skills to meet requirements of certain activities Lack of confidence from management Lack of directions and delegation from managers Lack of coordination Lack of recognition and low staff motivation Lack of determination from staff Page 11 Ministry of Education Annual Report  Planning and budgeting  School grant payment  Organizational structure review  Carry out school Auditing/audit officers training  Managing scholarships  Manage teacher postings  ICT support /MoE website  Facilitate the Public Expenditure Review (PER)  Staging a senior education officers conference meeting Overall, 89% of surveys received of which 67.7% was received on time  VEMIS data base is reviewed for ownership purposes  Provincial education managers & officers understand planning and budgeting requirements  Grants use to purchase learning materials and resources for schools   Ad hoc implementation of the MoE Policies Lack of specific skills to meet requirements of certain activities   Organizational structure and Job descriptions reviewed (on-going) Schools heads comply to the school grant criteria Student allowances are well managed   Teacher postings are administered (ongoing)  MoE website development (yet to be launched)  Report produce on public expenditure  review Senior education conference conducted and resolutions integrated into annual work plans 2014 Page 12 Ministry of Education Annual Report 4.
HUMAN RESOURCE A report produced by the Human Resource Management Unit on the number of positions and the status of officers within the Ministry of Education structure has revealed the following information in the table beneath, from 2013 to 6 March 2014; Table 2: Number and Status of Positions, 2013 DIVISIONS vacant vacant Total Occupied Contract Permanent Temporary TSC Secondment occupied Total Grand Total Ministry Cabinet Office of the Director General Office of the Director of Education Services Office of the Director of Finance and Administration Office of the Director of Policy and Planning Grand Total Figure 5: Number and Status of MoE Positions, 2013 120 100 80 60 40 20 0 ocupied - TSC Secndmnt ocupied - Temporary ocupied - Permanent ocupied - Contract vacant - (blank) Ministry Cabinet Office of the Director General Office of the Director of Education Services Office of the Director of Finance and Administration Office of the Director of Policy and Planning 2014 Page 13 Ministry of Education Annual Report Not much recruitment was done last year however;  About nine (9) staff which was on acting basis since 2010, transferees from the old structure to current structure have finally been directly appointed and approved on permanent basis by the Public Service Commission.
 On that note based on work performance eight (8) staff that has been on temporary employment against existing positions have been recommended by the superiors and approved by Public Service Commission on permanent basis.

 MoE have also temporarily employed nine (9) staff who is not on the current structure but are needed for effective workflow, waiting for the proposed structure to be finalized and approved.
 Apart from other means of recruitment, seven (7) staff have been assessed, selected, appointed and approved by the Public Service Commission following the advertising and recruitment procedure.

2014 Page 14 Ministry of Education Annual Report 5.

KEY STATISTICAL SUMMARY Figure 6: School enrolment population and estimated right age, 2013 School enrolment represents approximately 28.2 per cent of the estimated total population of Vanuatu in 2013.
The shaded pyramid on the right shows the shape of the enrolment, age 6-10 in 2013.

In orange is the estimated population of correct age 6-18.

The pyramid shows two important characteristic about the school enrolment.

 The school enrolment population in the first five years of primary schooling is larger than the estimated population of the correct age, which means significant number of children in these year levels may not be at their correct ages (either under or over age).
 The school enrolment population showed significant decrease in numbers from year seven up to year 13, meaning high number of drop-outs.

The Net Enrolment Rate (NER) has increased by one and levels off, meaning MoE has a lot to do in terms of advocating and managing the children to attend primary school at the right age.

The primary school grant incentive, introduced in 2010 has seen an increase in the primary school enrolment.
The Gross Enrolment Rate (GER) trend shows a steady increase, and leveling in 2013, meaning more unofficial age children are present in the system.

Figure 7: GER vs. NER Trend in Primary (Yr. 1-6) GER vs NER, Primary 1-6 110.8% 85.6% 140.0% 120.0% 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% 119.4% 86.7% 2009 2010 2011 2012 2013 GER NER The graph on the right shows the pupil to classroom ratio for Figure 8: Pupil to Classroom ratio, 2013 the primary school (Government and Government assisted) in 2013.
The norm pupil to classroom ratio in primary schools is 1:30.

 The portrait shows that the ratio of pupil to classroom is very high in the two urban centers compared to the province  Enrolment in the rural provinces does not meet the standard ratio.
60.0 50.0 40.0 30.0 20.0 10.0 0.0 54.9 45.6 23.3 24.1 18.8 19.2 19.8 17.3 2014 Rural Urban Page 15 Enrolment and 2013 estimated population 6000400020000200040006000Year 1Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 9Year 10Year 11Year 12Year 13MaleFemale Ministry of Education Annual Report Figure 9: Certified and Qualified ratio, 2013 Qualified is defined as a teacher that is not specifically trained at VITE but has an academic qualification.
Certified is a teacher that has an academic qualification background and have been trained at VITE.

Among the total number of 3,738 teachers, VEMIS is showing that still there are 1,334 teachers that are not qualified to teach, meaning these teachers do not meet the relevant academic qualification to teach or teachers that are actually teaching on temporary and contract basis.
80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% Certified and Qualified ratio, 2013 69.8% 65.9% 60.7% 60.1% 64.3% 57.6% 50.6% 48.2% Early Childhood Education Primary School Secondary School VANUATU Certified Ratio Qualified Ratio Figure 10: Transition rate from year 8 - 9 The transition rate to year 9 in average is 83.9% between 2009 and 2013.

VEMIS is recording a gradual increase starting at 79.1% in 2009 to 89.2% in 2013.
There might be 100% of student who sat the national year 8 exam but not all of them have been placed in year 9 due to other factors; It is possible that the difference of 89.2% out of 100% transition rate to year 9 repeat year 8 in 2014.

A more in-depth analysis is needed to actually trace where these students go.
90.0% 88.0% 86.0% 84.0% 82.0% 80.0% 78.0% 76.0% 74.0% 88.1% 89.2% 82.1% 79.7% 79.8% 2009 2010 2011 2012 2013 Transition rate The transition rate to year 11 and year 12 is fluctuated over years since 2009; there is a decrease of 4% difference in 2013 from 85.9% in 2012 to 81.6% in 2013.

However the transition rate to year 13 show a big decrease over years from 28.8% in 2009 to 11.6% in 2013.
The big gap on the transition rate between year 11 and 13 is significant, it could be defined by the high drop out after the year 10 and year 12 exams or a high percentage of student who carry on at VIT or in any formal and non-formal tertiary institutions in Vanuatu.
Figure 11: Transition rate to year 11 and to year 13 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% 81.5% 74.2% 72.5% 85.9% 81.6% 28.8% 22.9% 14.0% 10.6% 11.6% 2009 2010 2011 2012 2013 to year 11 to year 13 2014 Page 16 Ministry of Education Annual Report 6.

EDUCATION SECTOR FINANCING Ministry of Education Budget Overview In summary, the Ministry has continued to implement activities within the Vanuatu Education Road Map (VERM) with technical and budget support from development partners.
In 2013, as 72.2% of the recurrent budget was for staff personnel emoluments, the development budget was utilized to carry out priority activities identified within VERM to achieve the Ministry’s objectives, which were not funded within the recurrent budget.

At the end of 2013 total net value of assets for the Ministry as captured in Smart Stream for 540 was 116 million vatu ,550 was 7.3 million vatu and 510 10.7 million vatu.
Therefore in total there was a total of 134 million vatu was recorded and captured in the system.

However this does not capture and include all assets at the provincial and most importantly at the school level as yet with the vast amount of resource and support being provided by the Vanuatu Government and the other donor partners.

There are three categories of revenue for the Ministry; 1.

Housing recovery 2.

Exams Levee 3.


Other payments for school registration fees The total revenue collected for these categories was 3.7 million vatu.
Furthermore the Ministry will need to continue to work more closely with managers to ensure that planned budgets and activities for the year can be fulfilled within a given timeframe, and all resources are available to ensure that efficiency prevails within the system, and all funds are well accounted for and utilized to ensure the Ministry is able to deliver on its objectives.
Recurrent Budget This report has collated all budget and expenditure activities for overhead and payroll under the Ministry of Education which comprises of the Cabinet Services (510), Department of Education (540) and Teaching Service commissions and other Education Commissions and Councils for the financial year of 2013.

In 2013, the Ministry of Education was allocated an annual Budget of 4,285,025,195 vatu.
This was approximately 26.2 % of the total Government appropriated recurrent budget of 16.33 billion vatu which is an increase in budget of 2.1% compared to the 2012 appropriated annual budget.

This budget of 4,285,025,195 vatu is at 31st of December 2013, which represents the actual appropriated budget by the parliament as at 31st of January which was 3,987,025,195 (MFEM, Budget 2013, Vol.

1 & 2) and the final budget, which included the Vanuatu Government scholarship supplementary of 298 million vatu.
The table below shows the budget allocations and actual expenditure that was incurred by the Ministry in 2013 within various divisions.
2014 Page 17 Ministry of Education Annual Report Table 3: Budget Allocations and Actual Expenditure Incurred by MoE in 2013 Program Activity Details Budget Total Expenditure Remaining Balance MEA MEAA Cabinet 47,447,892 48,190,157 - 742,265 MEB MEBA Office of the Director General 25,386,224 24,047,891 1,338,333 MEBB Office of the Director of Corporate Services 88,659,167 84,985,814 3,673,353 MEBC Policy & Planning 52,061,344 46,418,371 5,642,973 MEC MECA School Support Services 126,611,935 122,772,203 3,839,732 MECB MECC MECD MECE Secondary Schools 1,151,654,328 1,185,048,593 (33,394,265) Primary Schools 1,721,180,473 1,715,321,656 5,858,817 Post-Secondary Schools 813,457,882 697,217,351 116,240,531 School Support Services 142,333,413 136,367,150 5,966,263 MED MEDA MEDB Teaching Service Commission Other Education Commissions & Councils Total Ministry of Education 99,400,602 99,403,210 (2,608) 116,232,537 116,082,954 149,583 4,285,025,195 4,176,452,140 108,573,055 Source: Extracted from Vanuatu Government Smart stream Vision Report (20/03/2014) Overall, the Ministry had a favorable variance of 108.6 million vatu.
The above favorable accounts were mainly due to the Vanuatu Government Scholarship Supplementary funds of 119.4 million vatu not fully utilized.

This was due to lack of timely communication between the Scholarship office and the Institutions to providing invoices on time for payments to be committed and paid to be cleared.
Of that 119.4 million vatu of the Vanuatu Government Scholarship Funds remaining, 10.9 million vatu was used to offset overspending in the payroll .About 93.2 % of the total overspending in payroll was from the Teachers’ payroll as shown in the table below.

These major overspending in the Teachers’ payroll was for the housing allowances, special allowances for head teachers especially, leave allowance payouts with severances, overtime wages, permanent wages and employee recreation leave.
See as attached Annex for details.
Table 4: Major Payroll Expenditure Accounts # 1 2 3 Cost Centre Budget Secondary schools 547,980,472 Remaining Balance 577,682,962 Total Committed Budget to date - 29,702,490 Primary schools 543,482,998 558,259,860 - 14,776,862 Vanuatu Institute of Technology 107,453,633 113,931,640 - 6,478,007 Total 1,198,917,103 1,249,874,462 -50,957,359 Source: Extracted from Vanuatu Government OLAP Report (25/03/2014) 2014 Page 18 Ministry of Education Annual Report Figure 12: Ministry of Education Budget vs. Actual by Activity, 2013 Other Education Commissions & Councils Teaching Service Commission School Support Services Post-Secondary Schools Primary Schools Secondary Schools School Support Services Policy & Planning Office of the Director of Corporate Services Office of the Director General Cabinet Total Expenditure Budget 0 500,000,000 1,000,000,000 1,500,000,000 2,000,000,000 Payroll Expenses The Ministry has overspent its annual payroll budget of 100.5 % on staff personnel entitlements, including salaries, family allowances, housing allowances, and superannuation.
Most of these payroll expenditures are for primary and secondary teachers of both government and government assisted schools and post-secondary institutions, VIT & VITE.

Additional payroll commitments arose from backlog of teachers’ salaries, scholarship teachers being paid on full salary for the duration of their 3 year program which was unbudgeted for, arrears of family and housing allowances, and overtime payments.

See attached Annex for details of payroll expenditure for 510,540 and 550.
All teachers who have either retired, died in service or have been dismissed from the TSC have been replaced by graduates from the Vanuatu Institute of Teacher Education (VITE), or from regional institutions such as USP and PAU.

Of the 22 PSC vacancies budgeted for 2013, there were only 3 permanent recruitments to the PSC, and the rest of the recruitments were deferred to 2014.Annex to this report is the detail of budgeted positions and any or all vacancies.
Table 5: Payroll Expenditure by Activity, 2013 No.

Activity Annual Payroll Budget Total Payroll Expenditure 510 – Cabinet Services 40,026,962 40,534,167 540 – Department of Education 3,025,508,691 3,038,862,092 550 – Teaching Service Commission & Education Commission.
&Councils 15,747,247 15,702,943 1 2 3 2014 % as share of total payroll expenditure 101.3 100.4 99.7 Page 19 Ministry of Education Annual Report Operational Expenses In 2013, the Ministry incurred expenses which were unplanned for therefore there virements and advances prepared within the Activities and Programs payroll and overheads to ensure that operational costs were met and managed well.
In total there was a total of 197.5 million vatu worth of virements prepared and approved of which 41.1 % was for payroll to meet payroll expenditures or overspending and ensure availability of overhead warrants.
The other 58.9 % was done for over heads and that was done to meet mostly unplanned or under budgeted activities as such for the Council of Ministers’ trips, international trips with additional delegation, school grants for secondary, freighting of the three school buses and the Tafea Education Office vehicle, purchasing of the Tafea Education Office new vehicle and so on.
Furthermore there was a total of 104.2 million vatu worth of advances prepared and approved by the department of finance to meet other activities as school grants, for unplanned trips or to balance any shortfall in payroll or overhead expenditures.

The major activities affected were the:  Vanuatu Government Scholarship – The increased number of intakes this year required an extra supplementary budget to sustain the Vanuatu Government Scholarship scheme for the full year.
This supplementary was for payments for the student fees, allowances, food allowances, medical insurance, students international travelling and all other related costs;  NEC Sitting – Due to and increase with the Vanuatu Government Scholarship awardees ,there needed to be an increase in the frequency of meets for the Nation Educational Commission to discuss and manage the Scholarship Scheme appropriately .Therefore their sitting allowances increased as well.
 Land Compensations – However unlike 2012, this year all School Land Compensation were no longer single handed handled by the Ministry but through a working committee comprising of Ministry of Finance, Ministry of Lands and Ministry of Education in which it had eased the work ,process and burden .There was only one School land compensation and that was for Tafea College.
 VAT - Current tax charges for the department were under-budgeted;  Unplanned Travelling – These referred to the Council of Minister’s meetings held in Torba and Shefa which required delegation from the Ministry to part take in ,other international trips for meetings ,trainings and so on which was very costly when there were long list of delegation than what was planned and budgeted for initially ;  Tafea Education Office – New vehicle was purchased and freighted to the Tafea Education office of which this was not budgeted and planned for;  Freighting – There was the freighting of the three school buses was also unplanned for [‘as distributed by MOIA from after the ACP EU meeting which was held in Port Vila;  Utilities bills - including telephone and electricity were under-budgeted;  High expenditure in subsistence allowances – These were for other related local travelling hence allowances increased during the year due to more monitoring and site visits to schools and provincial offices; 2014 Page 20 Ministry of Education Annual Report  Outstanding – The meal allowance outstanding with Sucre Sale for 2012 for Vanuatu Government Scholarship Students in New Caledonia was paid this year.
This payment was pending awaiting advice from the State Law.

 Facilities Hire – For annual work plan meetings, reviews, the SEO conference, Unit retreats etc.
 Refunds - There were refunds for teacher transfers ,for domestic allowances when funds were not available at the time of travelling , tuition/course fee refunds for scholarship students, medical refunds and so on ;  General materials - Other minor overspending occurred in areas of cleaning supplies, repair and maintenance materials, vehicles fuel, freight, equipment hire, stationery, and other rentals (this covers the JICA volunteer house rent and the Central School Chinese teacher as per agreement signed between MOE and Chinese Embassy / JOCV).
Table 6: Detail Cost Centre Budget and Actual for 2013 Code Description Final Budget Actual Expenditure Commitments Total Expenditure Remaining Balance M03 Ministry of Education and Youth and Sports MEA Cabinet Support 51AA Cabinet Support Services 47,447,892 48,190,157 MEAA Cabinet Support Division 47,447,892 48,190,157 MEA Cabinet Support 47,447,892 48,190,157 MEB Executive Management and Corporate Services 54AA 54AB 54AC 54AD Office of the Director General 15,366,917 14,551,480 Internal Audit Unit 10,019,307 9,386,878 Human Resource Management Unit Training & Scholarship Fund - - 111,433 (1,900) MEBA Director General's Division 25,386,224 24,047,891 54BA 54BB 54BC 54BD 54BE 54BG Office of the Director of Administration & Finance Finance Unit Training and Scholarship Coordination Unit Administration Unit 50,247,826 48,898,072 15,319,083 14,230,507 6,509,341 6,182,159 14,067,948 14,168,935 Procurement & Assets Unit 2,514,969 1,506,141 Policy and Planning Unit - - MEBB Administration & Finance Division 88,659,167 84,985,814 54BF Office of the Director of Policy and Planning 6,519,814 6,165,890 2014 - - - - - - - - - - - - - - - - 48,190,157 (742,265) 48,190,157 (742,265) 48,190,157 (742,265) 14,551,480 9,386,878 111,433 815,437 632,429 (111,433) (1,900) 1,900 24,047,891 1,338,333 48,898,072 1,349,754 14,230,507 1,088,576 6,182,159 327,182 14,168,935 (100,987) 1,506,141 1,008,828 - - 84,985,814 3,673,353 6,165,890 353,924 Page 21 Ministry of Education Annual Report 54BG 54BH 54BI 54BJ Policy and Planning Unit Facilities Unit Information and Communication Technology Unit VEMIS Unit 8,366,500 7,156,981 7,366,490 5,774,917 20,503,119 20,369,634 9,514,930 6,741,440 MEBC Policy & Planning Division 52,061,344 46,418,371 MEB Executive Management and Corporate Services 166,106,735 155,452,076 MEC School Education 54CA 54CB 54CC 54CD 54CE 54CF 54CG 54CH 54CI 54CJ 54CK 54CL 54CM Office of the Director of School Administration Primary Education Unit 11,747,198 11,713,488 12,135,540 10,589,932 Secondary Education Unit
 5,763,891 Early Childhood Education Unit 2,242,667 Torba Provincial Education Office 9,986,397 Sanma Provincial Education Office 9,453,461 5,477,629 2,046,989 9,742,245 8,393,044 Penama Provincial Education Office Malampa Provincial Education Office Shefa Provincial Education Office 12,107,235 12,300,039 11,563,876 11,768,514 14,120,648 14,462,627 Tafea Provincial Education Office 11,507,902 10,223,636 Government Assisted Education Authority Unit Training & Scholarship Coordination Unit Technical & Higher Education Unit 7,886,514 7,755,489 15,580,860 15,854,333 2,515,746 2,444,238 54ED Malampa Primary Schools - - MECA School Administration Division 126,611,935 122,772,203 54DA 54DB 54DC Torba Secondary Schools 12,485,815 12,231,833 Sanma Secondary Schools 156,088,876 154,613,513 Penama Secondary Schools 45,756,566 44,425,490 54DD Malampa Secondary Schools 120,586,413 120,883,175 54DE 54DF 54DG 54DH 54DI 54DJ 54DK 54DL 54DM 54DN 54DO Shefa Secondary Schools 285,107,977 284,943,382 Tafea Secondary School 88,704,213 95,638,881 Catholic Secondary Schools 171,325,213 177,888,058 Protestant Secondary Schools 26,757,192 27,722,967 Apostolic Secondary Schools 3,255,289 4,119,674 SDA Secondary Schools 42,888,503 45,455,853 Church of Malanesia Secondary Schools Church of Christ Secondary Schools Prebyterian Secondary Schools 32,648,960 35,500,498 24,476,021 27,333,649 37,338,668 43,082,873 Secondary Schools Grant 101,301,822 101,301,822 Secondary Teachers Incidentals 2,932,800 2,892,743 2014 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,366,490 5,774,917 1,000,010 1,382,064 20,369,634 133,485 6,741,440 2,773,490 46,418,371 5,642,973 155,452,076 10,654,659 11,713,488 33,710 10,589,932 1,545,608 5,477,629 2,046,989 9,742,245 8,393,044 286,262 195,678 244,152 1,060,417 12,300,039 (192,804) 11,768,514 (204,638) 14,462,627 (341,979) 10,223,636 1,284,266 7,755,489 131,025 15,854,333 (273,473) 2,444,238 71,508 - - 122,772,203 3,839,732 12,231,833 253,982
 154,613,513 1,475,363 44,425,490 1,331,076 120,883,175 (296,762) 284,943,382 164,595 95,638,881 (6,934,668) 177,888,058 (6,562,845) 27,722,967 (965,775) 4,119,674 (864,385) 45,455,853 (2,567,350) 35,500,498 (2,851,538) 27,333,649 (2,857,628) 43,082,873 (5,744,205) 101,301,822 - 2,892,743 40,057 Page 22 Ministry of Education Annual Report 54DP 54DQ 54DR Bahai'i Secondary Schools VFF Academy Secondary Schools NTM Secondary Schools 54ED Malampa Primary Schools 54EE 54FA Shefa Primary Schools Vanuatu Institute of Technology - - - - - - 886,072 922,879 1,525,975 - - 3,679,256 MECB Secondary Schools Division 1,151,654,328 1,185,048,593 54DO Secondary Teachers Incidentals - - 54EA 54EB 54EC Torba Primary Schools 63,065,009 60,011,825 Sanma Primary Schools 209,157,116 208,429,127 Penama Primary Schools 154,856,793 155,857,156 54ED Malampa Primary Schools 178,072,908 171,488,712 54EE 54EF 54EG 54EH 54EI 54EJ 54EK 54EL 54EM 54EN 54EO 54EP 54EQ 54ER 54ES 54ET 54EU 54GC 54HB Shefa Primary Schools Tafea Primary Schools 360,928,879 372,274,902 190,068,256 181,690,653 Catholic Primary Schools 266,991,650 266,518,203 Protestant Primary Schools 43,263,842 41,245,173 Apostolic Primary Schools 3,758,592 2,972,017 SDA Primary Schools 27,697,326 30,127,802 Schools Solar Panel Maintenance - (35,296) Provincial Education Office Maintenance Pre Schools Grant 2,900,000 2,894,749 4,000,000 4,000,000 Primary Schools Grant 202,312,534 202,312,534 Primary Teachers Incidentals Church of Melanesia Primary Schools Presbyterian Primary Schools Neil Thomas Ministry Primary Schools Bahai'i Primary Schools VFF Academy Primary Schools Primary Scholarship Teachers Curriculum Development Unit Penama Primary Schools 4,332,080 2,054,708 5,582,918 2,137,862 - - - - - 4,332,080 2,553,639 2,567,963 2,184,770 2,665,312 798,024 427,810 - 4,501 MECC Primary Schools Division 1,721,180,473 1,715,321,656 54DD Malampa Secondary Schools Shefa Secondary Schools Sanma Primary Schools - - - 57,334 - - Vanuatu Institute of
 Technology 107,453,633 110,252,384 Vanuatu Institute of Teacher Education In Service Unit Vanuatu Government Scholarship Fund 80,328,551 79,915,303 17,050,692 16,980,153 608,625,006 489,185,047 54DE 54EB 54FA 54FB 54FC 54FD - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 886,072 922,879 (886,072) (922,879) 1,525,975 (1,525,975) - - - - 3,679,256 (3,679,256) 1,185,048,593 (33,394,265) - - 60,011,825 3,053,184 208,429,127 727,989 155,857,156 (1,000,363) 171,488,712 6,584,196 372,274,902 (11,346,023) 181,690,653 8,377,603 266,518,203 473,447 41,245,173 2,018,669 2,972,017 786,575 30,127,802 (2,430,476) (35,296) 2,894,749 35,296 5,251 4,000,000 202,312,534 4,332,080 2,553,639 2,567,963 2,184,770 - - - (498,931) 3,014,955 (46,908) 2,665,312 (2,665,312) 798,024 427,810 - 4,501 (798,024) (427,810) - (4,501) 1,715,321,656 5,858,817 57,334 (57,334) - - - - 110,252,384 (2,798,751) 79,915,303 413,248 16,980,153 70,539 489,185,047 119,439,959 2014 Page 23 Ministry of Education Annual Report 54HF Tafea Primary School - 827,130 MECD Technical & Higher Education 813,457,882 697,217,351 Division 54EG Catholic Primary Schools SDA Primary Schools Office of the Director of School Support Services Examination & Assessment Unit - - - - 1,287,725 277,445 22,143,137 20,141,708 Curriculum Development Unit 25,135,420 22,852,414 School Based Management Unit 15,119,009 14,142,565 Zone Curriculum Advisors 78,648,122 78,953,018 54EJ 54GA 54GB 54GC 54GD 54GE MECE School Support Services Division 142,333,413 136,367,150 MEC School Education 3,955,238,031 3,856,726,953 MED Teaching Services Commission & Other Education Commissions and Councils 55AA Teaching Service Commission 99,400,602 99,403,210 MEDA Teaching Service Commission 99,400,602 99,403,210 55AB 55AC 55AD 55AE National Qualification & Accreditation Council Vanuatu National Commission for UNESCO National Education Advisory Council National Education Commission 1,602,584 1,556,923 8,470,457 8,470,344 4,726,164
 4,640,097 2,032,730 1,973,449 MEDB Other Education Commissions & 16,831,935 16,640,813 MED Councils Teaching Services Commission & Other Education Commissions and Councils MEF Teaching Service Commission 116,232,537 116,044,023 5501 Teaching Service Commission MEFB Teaching Service Commission MEF Teaching Service Commission - - - 38,931 38,931 38,931 M03 Ministry of Education and Youth and Sports Grand Total 116,232,537 116,082,954 4,285,025,195 4,176,452,140 4,285,025,195 4,176,452,140 - - - - - - - - - - - - - - - - - - - - - - - - - 827,130 (827,130) 697,217,351 116,240,531 - - - - 277,445 1,010,280 20,141,708 2,001,429 22,852,414 2,283,006 14,142,565 976,444 78,953,018 (304,896) 136,367,150 5,966,263 3,856,726,953 98,511,078 99,403,210 99,403,210 (2,608) (2,608) 1,556,923 45,661 8,470,344 113 4,640,097 86,067 1,973,449 59,281 16,640,813 191,122 116,044,023 188,514 38,931 38,931 38,931 (38,931) (38,931) (38,931) 116,082,954 149,583 4,176,452,140 108,573,055 4,176,452,140 108,573,055 In terms of operational costs 11.4% was spent on the government scholarship students, 8.7% was spent on operating grants to the government and government assisted primary and secondary schools, the six provincial offices, and the post-secondary institutions: VIT and VITE.
2014 Page 24 Ministry of Education Annual Report Figure 13: Actual Grant and Financing Allocation ZCA PEB 6,650,538 24,000,000 Van.Gov.Schl.

VIT/VITE 29,248,699 Secondary Primary 100,034,322 202,312,534 ECCE 4,000,000 489,185,047 The total actual cost of financing the different levels of the Education system, Institutions and the provincial offices amounted to 855.4 million vatu.

The chart below will give a clearer picture of the share percentage of expenditure of the total.
Figure 14: Percentage (%) Share of Expenditure of Grants and Financing 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0 0.5 ECCE 57.2 23.7 11.7 3.4 Primary Secondary VIT/VITE Van Gov.Schl.
2.8 PEB 0.8 ZCA Also as part of the grants payments was the two separate payments to Commonwealth of learning for Vanuatu Country Profile fee and the annual contribution to Commonwealth of learning by the Ministry which was an obligation .As part of other non-Profitable ,grant was paid to Vasanoc to help with the Inter-Provincial games that was held in the Torba Province.
The Ministry paid a grant as well to Vanuatu National Broadcasting Corporation (VBTC) as part of its annual contribution for using its radio programs to make announcements, school programs aired live, school grants recording and so on .About 2.2% was spent on the teachers termination and death benefits and of which all funds were made and managed by the Teaching Service Commission.

The 2014 Page 25 Ministry of Education Annual Report remaining 5.5% was spent on the Ministry’s administrative expenses.
The pie chart below shows the major expenditure items under MOE Recurrent Budget for 2013.
Figure 15: Recurrent Expenditure 2013 Recurrent Expenditure 2013 5.5% 2.2% 8.7% 11.4% 72.2% Salaries, Wages, Allowances & VNPF Contributions Government Scholarship Funds Grants MOE Administrative Costs Terminations & Death Benefits Allocation of Government Grant All government and government-assisted schools are paid grants twice each year, directly to their official bank account held with the National Bank of Vanuatu.

No grants are paid to private schools which operate in the country.
In 2013, the first tranche was paid in February and the second tranche paid in August.

The total grant paid to educational institutions in 2013 was 537.1 million vatu of which 407.9 million vatu at primary level, 100 million vatu at the secondary level and 29.2 million vatu for VIT and VITE.As share percentage of total payments made for grants, 76 % were for primary schools while 19 % was for secondary schools and 5.4% was for the post-secondary levels.
Government-assisted education authorities (GAEA) schools receive equal funding in terms of operational grants and teachers personnel emoluments, as government schools.

In addition, directors nominated by the education authorities and that are employed by the Teaching Service Commission are funded by the MOE.
In 2013, the GAEA comprised of schools administered by the Apostolic Church, Catholic Mission, Church of Christ, Anglican Church of Melanesia, Bahai ,La Federation De L’ Ensignement Libre Protestant, Neil Thomas Ministry, Presbyterian Church, Protestant Church and Seventh Day Adventist Mission.
Bahai is the new GAEA that was included recently for the first time with the School Grants Scheme of which after complying and meeting the school grants criteria and was eligible to receive the school grants in the second tranche allocation in August.

The grant allocation per student differed across the levels of education.
For primary schools, years 1 to 6, the grant allocation was 8,900 vatu per student, for years 7 to 8 (in centre schools and secondary schools) was 3,668 vatu per student, and for years 9 to 13, the grant allocation per student was 8,125 vatu.

The following table shows the total primary and secondary education actual grants expenditure to all respective education authorities around the country.
The final column shows the total grant paid to each education authority at the primary and secondary level in 2013.
2014 Page 26 Ministry of Education Annual Report Table 7: Grant Summary in Vatu, 2013 AUTHORITIES PRIMARY TOTAL SECONDARY TOTAL TOTAL # 1 2 3 Torba Provincial Education Board Sanma Provincial Education Board Penama Provincial Education Board Years 1 - 6 PRIMARY Years 7 - 8 17,307,651 17,307,651 1,014,569 Years 9 - 14 942,500 SECONDARY ALL SCHOOLS 1,957,069 19,264,720 61,459,840 61,459,840 4,115,496 9,246,250 13,361,746 74,821,586 40,712,160 40,712,160 1,690,948 2,803,125 4,494,073 45,206,233 4 Malampa Provincial Education 46,539,880 46,539,880 2,831,696 8,011,250 10,842,946 57,382,826 Board Shefa Provincial Education Board Tafea Provincial Education Board Apostolic Education Authority Church of Melanesia Education Authority Bahai Catholic Mission Education 66,454,520 66,454,520 3,755,298 8,750,625 12,505,923 78,960,443 Authority La FELP Education Authority 11 12 Presbyterian Education 13 Authority Seventh Day Adventist Education Authority 14 Neil Thomas Ministry Education Authority 15 Church of Christ Education 8,833,492 8,833,492 348,460 731,250 1,079,710 9,913,202 2,251,700 2,251,700 - 3,485,625 3,485,625 5,737,325 14,654,740 14,654,740 1,232,448 5,671,250 6,903,698 21,558,438 1,032,400 1,032,400 124,712 528,125 652,837 1,685,237 414,484 2,356,250 2,770,734 2,770,734 Authority TOTAL GRANT - 407,811,112 - 407,811,112 26,406,666 73,627,657 100,034,323 507,845,436 Usually the school grants are paid in two tranches the first one in the beginning of the schooling year which is 60% of the total schools’ grants for the year and 40% in the second half of the year.
However this year due to lack of sufficient cash flow, primary schools being the bulk of school grants payment were paid 40% as first tranche in the beginning of the year and were later paid the other 60% when there was sufficient available funds in August.

This was the case only for primary school grants payments as the secondary and post-Secondary school grants were paid accordingly which is 60% in the first tranche and the other 40% in the other half of the year.
In addition to the above grants, the Government also pays an annual grant to the Pri-Skul Assosiesen Blong Vanuatu (PSABV) of 4 million vatu to assist the PSABV deliver its program to pre-school programs around the country.
At post-secondary level, the Vanuatu Institute of Technology received 10 million vatu and the Vanuatu Institute of Teacher Education received 19.2 million from the Government, to assist in the institutions operational expenses and meet part of their ancillary staff expenses for the year.

2014 Page 27 Ministry of Education Annual Report 7.
DEVELOPMENT BUDGET In 2013, the Ministry received financial and technical support from donor partners to fund the activities contained within the Vanuatu Education Road Map (VERM) and the Grass root Projects (GGP).There were also funding and support provided through the New Zealand Small Basket projects, the French Embassy, Unicef, UNESCO and the Commonwealth of Learning through the University of the South Pacific.
In total the Ministry received 537.2 million vatu to implement these activities of which 407.9 million was funded by AusAID, NZAID and UNICEF.

There was a total of 104.2 million vatu which was supported by the other donor partners as mentioned earlier apart from VERM.

These were the active projects.

There also the funds available for the inactive projects which amounted to a total of 25.1 million vatu.
These projects were funded through UNESCO and New Zealand which have to be closed or reimbursed and this is summarized in the table below.

Table 8: Development Budget, 2013 Projects Budget Actual % Expenditure Active Projects VERM 407,864,473 362,180,109 UN, UNESCO, Unicef etc.

6,759,163 4,791,077 Japan GGP NZ Small Basket French Sub -total In-Active Projects 52,052,017 50,644,003 29,767,524 17,638,676 15,623,595 13,293,095 512,066,772 448,546,960 UN, UNESCO, Unicef etc.
7,641,514 7,504,803 NZ AID Sub-total Total 17,450,463 11,783,751 25,091,977 19,288,554 537,158,749 467,835,514 Source: Extracted from Vanuatu Government Smart stream Vision Report (03/04/2014) 88.8 70.9 97.3 59.3 85.1 87.6 98.2 67.5 76.9 87.1 Remaining balance 45,684,364 1,968,086 1,408,014 12,128,848 2,330,500 63,519,812 136,711 5,666,712 5,803,423 69,323,235 The following tables show the details of all the Active Projects (VERM, GGP, NZ Small Basket, Unicef, UNESCO, USP etc.)
expenditures till December 2013.

The narratives of the activities are already included within individual division’s annual report.
2014 Page 28 Ministry of Education Annual Report Table 9: VERM Project Budgets vs. Actual - Active Projects VERM Project Description Internal Audit Unit Project Code 13Z25401 13Z25411 Policy and Planning Unit Revenue Actual 871,575 827,439 2,375,746 2,006,680 13Z25415 Data Gathering Analysis and Dissemination 1,507,013 1,337,522 13Z25421 Coordination and Decentralization Schools 4,884,003 4,884,003 13Z25425 100 Maths Program 13Z25431 Leftimap ECE 13Z25432 Teacher Training 5,922,918 5,521,208 33,059,291 31,540,717 1,137,577 1,099,091 13Z25433 Vanuatu National Kindergarten Curriculum 5,888,479 4,491,813 13Z25434 Consultancy And Printing For ECCE 6,795,847 3,154,242 13Z25435 Vanuatu East-Asia Pacific Early Childhood 4,822,750 4,506,197 26 27 28 29 30 31 32 33 34 35 13Z25436 Development Standards Survey 2013 Early Childhood & Care 2013 to 2014 29,791,439 13Z25441 Complete Tafea College Water Supply - 13Z25442 Complete 2009 to 2011 Classrooms 224,190 224,190 13Z25443 Complete Tafea Cyclone Damaged Classrooms 23,208,178 23,208,178 13Z25451 Primary School Grants 206,605,399 206,605,399 13Z25452 Survey of Impact School Grants 4,916,560 1,888,723 13Z25461 VITE 13Z25462 VITE Pre-Service Teacher Training 13Z25463 Complete VITE Classrooms 13Z25464 VITE Teachers In-Service Training - - 7,769,651 7,769,651 20,097,844 19,557,415 13Z25471 EAU Prepare National Year 12 Examinations 5,993,450 5,577,181 13Z25472 EAU Implement Internal Assessment in Schools 6,074,945 5,234,075 13Z25481 Curriculum 13Z25482 Years 1 to 3 Curriculum 13Z25483 Years 4 to 6 Curriculum 13Z25484 Years 1 to 6 Support Materials 13Z25485 Years 1 to 6 Teacher Guide 13Z25486 Years 7 to 10 Curriculum 13Z25487 Years 11 to 13 Curriculum - 835,119 983,353 - - 633,048 983,353 10,774,127 10,035,127 3,537,697 2,978,452 13Z25488 Years 11 to 13 Support Materials - 13Z25489 13Z25491 CDU Publications Process and Environment Support and Training SBM Management and Administration 13Z25492 SBM Communication
 Strategy 13Z25493 Education In Emergency 13Z25494 Inclusive Education Total 540,146 540,146 15,158,140 14,619,648 1,360,467 1,360,467 1,793,784 934,785 661,359 934,785 407,864,473 362,180,109 Source: Extracted from Vanuatu Government Smart stream Vision Report (02/04/2014 Expenses Commitment - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total 827,439 2,006,680 1,337,522 Remaining Balance 44,136 369,066 169,491 4,884,003 - 5,521,208 401,710 31,540,717 1,518,574 1,099,091 38,486 4,491,813 1,396,666 3,154,242 3,641,605 4,506,197 316,553 - - 224,190 23,208,178 206,605,399 29,791,439 - - - - 1,888,723 3,027,837 - - 7,769,651 - - - 19,557,415 540,429 5,577,181 5,234,075 - 633,048 983,353 - - 416,269 840,870 - 202,071 - - - 10,035,127 739,000 2,978,452 559,245 - 540,146 - - 14,619,648 538,492 1,360,467 - 661,359 934,785 1,132,425 - 362,180,109 45,684,364 2014 Page 29 Ministry of Education Annual Report Table 10: Other Major Projects, 2013 Project Description Actual Actual Commitment Total Remaining Balance NZ Small Basket Projects 12H154 The Upgrade of Five Secondary Schools 442,850 442,850 - 442,850 - 12E655 Laruanu Community Kindergarten 3,999,471 3,381,584 334,761 3,716,345 283,126 13J354 Central School Enhancing Physical Wellbeing 4,900,000 12G254 Sanma Province Eli Jaelud Edukesen 2,855,000 2,855,000 12G658 13J254 Multipurpose Court for Onesua Presbyterian College Saletui School Library 3,816,952 2,585,350 933,000 568,143 12G154 Malampa Province Kindy Teacher Training 2,731,653 2,731,653 - - - - - 4,900,000 2,855,000 - 2,585,350 1,231,602 568,143 364,857 2,731,653 - 13J154 12F954 Double Classroom Lenakel Harbour View Primary School Port Narvin Pre School 1,137,692 987,306 2,519,136 2,220,259 2,220,259 298,877 13K954 Pinapow Primary School Desk 1,088,920 1,088,920 11 13J354 Central School Enhancing Physical Wellbeing 4,900,000 12 12H154 The Upgrade of Five Secondary Schools 442,850 442,850 - - - 987,306 150,386 1,088,920 - - 4,900,000
 442,850 - Sub Total French 29,767,524 15,083,656 2,555,020 17,638,676 12,128,848 1 2 3 13D554 License AES Francophone Au Vanuatu 11,445,330 11,445,330 - 13D354 Diplome Access Etudes Universitaires 1,847,765 1,847,765 11,445,330 1,847,765 - - 13D454 Conception Et Reduction,Reforme Du Systeme Scolaire du Vanuatu Sub Total USP 2,330,500 - 2,330,500 15,623,595 13,293,095 - 13,293,095 2,330,500 1 13A154 Open School Concept Vanuatu 595,700 352,575 100,000 452,575 252,575 Sub Total 595,700 352,575 100,000 452,575 252,575 Commonwealth 1 13C154 Open Distance Learning (ODL) 1,238,563 984,702 Sub Total UNICEF 1,238,563 984,702 1 2 13L654 ECCE Identification Tool 3,000,000 1,625,850 13L754 Pacific Regional Council For Early Childhood Care Sub Total 129,400 3,129,400 1,625,850 UNESCO 1 13M354 Professional Standard For School Principals 1,795,500 1,727,950 1,795,500 1,727,950 Sub Total Total - - - - - 984,702 253,861 984,702 253,861 1,625,850 1,374,150 - 129,400 1,625,850 1,503,550 1,727,950 67,550 1,727,950 67,550 52,150,282 33,067,828 2,655,020 35,722,848 16,536,884 The actual budget for VERM in 2013 was 407.9 million vatu of which by the 31st of December only 88.8 % was expended and the remaining 11.2 % was rolled over to 2014 to continue with VERM priority activities.
2014 Page 30 Ministry of Education Annual Report Of the 35 activities to be implemented in VERM 2013 , over 24 of them have either over half way through implementation and nearing completion of the activities or have completed implementing.

The percentage rating range for these activities was between 70 – 100 % of implementation.
The other 11 activities were in-complete and have been rolled over to 2014 to be completed by February as the VERM program is nearing its end .Any funds remaining will either be refunded back or reallocated to other priority activities to implement within VERM as agreed by the Pool partners and Ministry’s management.

The Pie chart will give a better picture of the VERM program as at the 31st of December 2013 in terms of its performance.
Figure 16: % of VERM Activities Implemented 31% Complete or nearing completetion In-complete 69% The chart below shows VERM expenditures by different VERM Activities.
2014 Page 31 Ministry of Education Annual Report Figure 17: Budget and Actual as Shared % of VERM Annual Budget, 2013 Inclusive Education Education In Emergency SBM Communication Strategy SBM Management and Administration CDU Publications Process and Environment Support… Years 11 to 13 Support Materials Years 11 to 13 Curriculum Years 7 to 10 Curriculum Years 1 to 6 Teacher Guide Years 1 to 6 Support Materials Years 4 to 6 Curriculum Years 1 to 3 Curriculum Curriculum EAU Implement Internal Assessment in Schools EAU Prepare National Year 12 Examinations VITE Teachers In-Service Training Complete VITE Classrooms VITE Pre-Service Teacher Training VITE Survey of Impact School Grants Primary School Grants Complete Tafea Cyclone Damaged Classrooms Complete 2009 to 2011 Classrooms Complete Tafea College Water Supply Early Childhood & Care 2013 to 2014 Vanuatu East-Asia Pacific Early Childhood… Consultancy And Printing For ECCE Vanuatu National Kindergarten Curriculum Teacher Training Leftimap ECE 100 Maths Program Coordination and Decentralization Schools Data Gathering Analysis and Dissemination Policy and Planning Unit Internal Audit Unit 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Budget Expndt.
2014 Page 32 Ministry of Education Annual Report Figure 18: Budget and Actual for other small projects French 13,293,095 15,623,595 NZ Small Basket /NZ 29,422,427 Japan GGP UN,Unesco,Unicef etc.. 12,295,880 14,400,677 47,217,987 50,644,003 52,052,017 0 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 2014 Page 33 Ministry of Education Annual Report 8.
OTHER ISSUES Portfolio legislation The Ministry of education is governed by the EDUCATION ACT NO.21 of 2001 and the Education Regulation Order No.44 of 2005.

The Education Act describes the functions and powers of the Minister, the Director General, the Directors and the Provincial Education Officers.

It also provides a clear directive for the development and maintenance of an effective and efficient primary and secondary education system for the benefit of Vanuatu and its people.
The Education Regulation Order on the other hand prescribes precisely the standards of what has been agreed on in the Act.

The Ministry also oversees other subsector Acts such as the Teaching Service Commission (TSC) Act, The Vanuatu Institute of Teacher Education (VITE) and the Vanuatu Institute of Technology (VIT) Act.

The Education Act and the Regulation Order is under review.
An advisor was contracted under VERM on ad-hoc basis to review the Education Act and Regulation Orders, and the Teaching Service Act.

Proposed amendments to this legislation are to be submitted to the Minister for review before he refers them to the Council of Ministers and then to be passed by the Parliament later on in 2014.
Statutory Authorities and Non statutory Bodies The Ministry of Education portfolio includes the following statutory bodies;  Teaching Service Commission (TSC)  Vanuatu Institute of Technology (VIT)  Vanuatu Institute of Teacher Education (VITE)  National Education Commission (NEC)  National Education Advisory Council (NEAC) TSC, VIT and VITE are govern by their own Acts while NEC and NEAC are commissions and Councils International Agreements or Commitments The Government through the Ministry of Education has been a signatory with a number of these regional and international agencies: below are the agencies by which the government through the Ministry of Education is working closely with;  University of the South Pacific  Agence Universitaire de la Francophonie (AUF)  UNESCO  UNICEF  South Pacific Board of Education and Assessment (SPBEA) 2014 Page 34 Ministry of Education Annual Report  Commonwealth of learning (Absence of officer to administer the office)  EFA and MDG Targets – are incorporated into VERM goals to address the surrounding  issues Links and engagements with NGOs and organizations in Vanuatu (World Vision, Peace Corps and JOCV.
Complaints Mechanism The Ministry administers complaints through the office of the Director General and relates these either to the Teaching Service Commission or the Public Service Commission.

Legal advice is sought from the State Law Office for all legal issues and complains.

The Ministry of Education is not aware of any investigations by the Ombudsman’s Office or the Auditor General carried out during the year.

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CONTACT OFFICER Jesse Dick Joe Director General, Ministry of Education, Private Mail Bag, 9028, Port Vila Assistant Cobin Ngwero Tarimauri Monitoring & Evaluation Officer, Division of Policy and Planning, Ministry of Education, Private Mail Bag, 9028, Port Vila 2014 Page 35