Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697735203062.pdf (Fiji)
1 2 VISION DYNAMIC YOUTH, LIVE BETTER THROUGH SPORTS OUR MISSION EMPOWERING YOUTH & FOSTERING A CULTURE OF SPORTING EXCELLENCE FOR ALL VALUES We in the Ministry of Youth and Sports are committed to delivering our services based on the following seven elements of success that are depicted in the seven stars of our logo: 1.

Focus 2.

Integrity 3.

Ambition 4.

Drive 5.

Passion 6.

Perseverance and 7.
Positive Attitude Ministry of Youth and Sport’s Logo and what it represents 1 Ministry of Youth and Sports 3 GORDON STREET NASOQO HOUSE PO BOX 2448 GOVERNMENT BUILDINGS SUVA, FIJI “DYNAMIC YOUTH, LIVE BETTER THROUGH SPORTS” www.youth.gov.fj Telephone: 3315960 Fax: 3305348 OFFICE OF THE PERMANENT SECRETARY The Honorable Laisenia Tuitubou Minister for Youth and Sports Nasoqo House 3 Gordon Street Suva Honorable Minister I am delighted to present to you and Parliament the Ministry of Youth and Sports’ Annual Report for the shortened seven month 2016 financial year.
The document provides a summary of the Ministry’s performance and highlights various achievements of the financial year ending 31 July 2016.

Youth and sports development remain the Ministry’s mandate through which we address skills training and non- formal education to support youth between the ages of 15 and 35 to return to education or to enter training or employment to expand their ability to contribute to economic growth.
The Ministry has also been proactive in developing partnerships with other Ministries, multi- and bi-lateral agencies as well as local business and non- Government organisations to achieve our mandate in a coordinated and efficient way.

We acknowledge the contribution of our foreign partners and their continuing support specifically the UNDP, UNFPA, UNESCO and the Peace Corps.
We continuously seek ways to strengthen our regional and international relations to exchange ideas and skills in order to harness youth and sports development in Fiji primarily through signing and implementing memoranda of understanding.

I thank our colleagues for their ongoing commitment to supporting the youth of Fiji.

I therefore submit to you the 2016 Annual Report of the Ministry of Youth and Sports.
Yours faithfully ALISON BURCHELL Permanent Secretary 2 Table of Contents PERMANENT SECRETARY’S STATEMENT SECTION 1 ORGANIZATIONAL PROFILE SECTION 2 HIGHLIGHTS OF 2016 OUTCOME 6: PUBLIC SECTOR REFORM OUTCOME 31: GENDER EQUALITY AND WOMEN IN DEVELOPMENT OUTCOME 32: CHILDREN AND YOUTH OUTCOME 36: SPORTS DEVELOPMENT INFRASTRUCTURE WORKS AND REFURBISHMENT AT YOUTH TRAINING CENTERS [CAPITAL PROJECTS 2016] SECTION 3: ADDITIONAL MAJOR ACTIVITIES 4 5 12 12 13 15 21 25 26 SECTION 4: HUMAN RESOURCE DEVELOPMENT AND FINANCIAL MANAGEMENT 32 APPENDIX 1 STAFF TRAINING ANNEX 1 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2016 INDEPENDENT AUDIT REPORT STATEMENT OF RECEIPTS AND EXPENDITURE APPROPRIATION STATEMENT STATEMENT OF LOSSES NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS GLOSSARY 38 40 41 42 45 46 47 48 51 3 PERMANENT SECRETARY’S STATEMENT Upon assuming office on 1 February 2016, the welcome received from the Honorable Minister, Minister Assistant colleagues was and gratefully received.
However, it was indeed a short period before Tropical Cyclone Winston caused both death and extensive destruction around the country.

This led to an approach of meeting the needs of the people as a result while also focusing on continuing service delivery in line with the 2016 Annual Corporate Plan.

It was, indeed, a balancing act.


With the support of the United Nations Development Program, the Ministry embarked upon a cash for work program with young people in Koro to support them to re-build their homes and lives.

This was done through providing training and equipment to support debris management and removal.

As part of a legacy approach, 27 young people were trained in managing waste and debris, including nine women, who can support such initiatives in the country if/when another disaster occurs.
The cash generated enabled families to come to Suva to place orders for materials with which to re-build their homes.
Key activities which we embarked upon included a review of the Ministry through support from the World Bank as part of the Civil Service reforms; ensuring that our YTCs are fully operational in training and income generation; a move to accrediting our training courses, whether offered through our five youth training centres (YTCs) or in the communities; and ensuring our YTCs themselves are accredited the trainers we appoint.
This has led us to support several of our staff through a training of trainers’ course as part of their personal development.

together with the diplomatic corps and other as well as stakeholders.

This has entailed identifying areas of skills development which are fundamental to economic growth as well as focusing on what we can do differently and what different things we can do.
As part of this process, the Ministry has brought into our training offer financial literacy, financial inclusion, project management and an introduction to computers.

The Ministry will also be offering more training in a non-formal education format in understanding the Constitution, rights and obligations, inter-generational dialogue, multi- cultural exchange, sexual reproductive health and rights, suicide and drowning awareness and prevention as well as physical and mental health and wellness.
In the area of sports development, the Fiji National Sports Commission and Fiji Sports Council have continued to be active in meeting their mandates.

While they submit separate reports, the ongoing cooperation received from both statutory bodies bodes well for the development of sport across Fiji.

Similarly, the partnership continues to develop with the Fiji Association of Sports and National Olympic Committee as well as the Fiji Paralympic Committee, Special Olympics Fiji and Deaflympics Fiji.
The ongoing Civil Service reforms and the change to the financial year have provided challenges to the status quo within the Ministry and all staff are meeting these challenges through adapting and improving their performance.

Linked to this is an increasing focus on delivering positive outcomes rather than outputs, again, an indication of ongoing positive change within the Ministry.
The Ministry has also been focused on improving service delivery and increasing cooperation with other Ministries, multi- and bi-lateral partners ALISON BURCHELL 4 SECTION 1 ORGANIZATIONAL PROFILE 1.0 Roles and Responsibilities The Ministry of Youth and Sports’ core responsibilities are focused on facilitating youth and sports development through the establishment of a conducive policy environment that provides strategic support systems, initiatives for personal development, character building, sports policy implementation and community based youth led programs.
There are two core programmes coordinated and facilitated by the Ministry of Youth and Sports (MYS): Youth Development: • The programme centres on the provision of assistance to youths through advisory, empowerment and capacity building including specific skills training at five youth training centres and in the community.
Sports Development: • The programme focuses on the development of sports and its infrastructure nationwide through the provision of grants to the Fiji National Sports Commission, National Sporting Organisations, Fiji Sports Council as well as the provision of basic sports equipment and the development of rural sports facilities.

1.1 Legislation and Policies The Ministry of Youth and Sports is guided by the following legislation and policies in its operations: Primary Legislation: 1.

2.

3.

4.
2.

3.

4.

Fiji Sports Council Act 1978 Boxing Commission of Fiji Act No.13 of 2008 National Sports Commission Act of 2013.

Boxing Commission of Fiji (Amendment) Act 2014 Existing Secondary Legislation: Other Government legislation which has a direct impact and is linked to the Ministry’s functions are: 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.
Constitution of the Republic of Fiji 2013 Social Justice Act 2001 Occupational Health and Safety at Work Act 1996 Public Service Act 1999 and Public Service Regulations National Employment Centre Act 2009 State Services Act 2009 of the Republic of the Fiji Islands Fiji Procurement Act 2010 Financial Administration Act 2009 Financial Instruction 2005 Financial Management Act 2004 General Orders 2011 Terms and Conditions of Employment of G.W.E 2010 Policies: There are three main policies approved by Cabinet that guide the work of the Ministry of Youth and Sports: 1.
2.

3.

National Youth Policy National Sports Policy Safety in Sports Participation Policy 5 1.2 Divisional Offices The Ministry of Youth and Sports has 4 divisional offices based in each of the four divisions namely Central, Eastern, Western and Northern.
Table 1: Location of MYS Office Office Location • Office of the Honorable Minister of Youth and Sports Ministry of Youth and Sports • Office of the Honorable Assistant Minister of Youth and Sports Nasoqo House • Office of the Permanent Secretary of Youth and Sports 3 Gordon Street • Office of the Director of Youth and Sports Suva • Research and Development • Finance • Administration • Central Division • Eastern Division • Sports • Northern Division • Western Division Level 1 Vishal Bhartiya Complex 6 Waimanu Road, Suva Ro Qomate House Labasa Tavewa Avenue Lautoka Fukuoka Prefectural Assembly Chairperson Hidetoshi Shiokawa being taken on a tour of Nasau youth training centre in Sigatoka in the company of the Minister for Youth and Sports Hon.
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NimaS/T(Vacant)PS[AsstTrn] 1.3 Linkages between MYS Outcomes and Government Development Frameworks Table 2: Linking Peoples Charter for Change Peace and Progress (PCCPP) with Ministry’s Outputs Key Pillar(s) PCCPP Targeted Outcomes out- lined in the RSSED Outcome Performance Indicators/ Measures Ministry’s Outputs 4 Outcome 6 Public Sector Reform 3, 9 Outcome 31 Gender Equality and Women In Development 2, 3, 5, 7, 8, 9, 10 Outcome 32 Children and Youth 8 Output 1: Portfolio Leadership, Policy Advice and Secretariat Support *30% of Young Women into Self Help Projects through MYS Multi Skills Training *50% Success Rate of Young Women in Self Help Projects *Gender Equality Training for Youths Output 2: Youth Capacity Building and Project Establishment for Improved Livelihood *Cabinet Papers Accepted and Approved by Cabinet *New Policies Approved for Implementation *NYCF Quarterly Activities endorsed by Project Board *Endorsement of NYP Implementation Report *New Youth Research Papers Endorsed for Policy Direction *Review of Situation Analysis Report *Skills Identified through Training Need Survey *Endorsement of Monitoring and Evaluation Report *Accurate, up-to-date Accessible MYS Data online *30% of Young Women into Self Help Projects through MYS Multi Skills Training *50% Success Rate of Young Women in Self Help Projects *Gender Equality Training for Youths *Increase in Youth Group Registrations *Percentage of Young Farmers selling more than 50% of their produce *Pool of Successfully Accredited DEIAP Trainers *Pool of Successfully Accredited and registered SYOB Trainers *Implementation of KAB Training at all Youth Training Centers *Youth Projects established through successful completion of Empowerment Training *40% of Youths attended FAB Training in Leadership take up leadership roles *Upgrading of MYS Training Centres to Level 2 & 3 Certification in Relevant Key Trade Vocational Courses *Increase in Beneficiaries through Youth Grants *Trainees Acquiring Relevant Trade Skills through Mobile Skills Training
 *Registration of New DEIAP Participants and 80% Bronze Accreditation Achieved *New DEIAP Operating Authority License Approved and 60% registered for Accreditation Key Pillar(s) PCCPP Targeted Outcomes out- lined in the RSSED Outcome Performance Indicators/ Measures Ministry’s Outputs 2, 3, 5, 7, 8, 9, 10 Outcome 32 Children and Youth *Youth and Sports Resolution developed and endorsed through the successful completion of the National Youth and Sports Conference *Endorsement of Youth Workers’ reports and release of quarterly allowances Output 2: Youth Capacity Building and Project Establishment for Improved Livelihood 2, 9, 10 Outcome 33 Sports Development • Increase in MYS Media Releases • Active Participation in Radio Talkback shows and live broadcast • Publication of MYS IEC Materials and Adverts • Timely Publication of E-Newsletters and MYS Quarterly Newsletters • Effective and timely updates posted on MYS website and social media pages • Establishment of fully functional • and Accessible Resource Centre at YTC Nasau Increased Participation of Youths with Special Needs in MYS Programmes • New MOUs endorsed and implemented and TWG reports endorsed • Facilitation of MYS Stakeholder Workshops • Increase number of organizations assisted with sports equipment • Development of standardized sports field • • Successful completion of Phase 1 and 2 of Sports Complex Development Inclusion of Special Needs Athletes in Sports for All and MOUs endorsed and administered with Key Stakeholders • Administration and release of grants to Fiji National Sports Commission • • Administration and release of grants to Fiji Sports Council Improved rankings through the participation of National Teams in international sporting events • Greater Participation of Civil Servants in the Inter- Ministry Sports and Wellness Programmes Output 4 Sports Development 9 1.4 2016 Performance The Ministry of Youth and Sports Annual Corporate Plan assessment for 2016 covers the progress of implementation of
 the 2016 Annual Corporate Plan from the period 1 January to 31 July 2016.
With the disestablishment of the Monitoring and Evaluation Unit of the Implementation and Coordinating Office (ICO) of the Office of The Prime Minister, the assessment of the Ministry’s performance was conducted internally.

The period of assessment covered was mandated by Cabinet on the adjustment of the financial year, which determined the new financial year period to commence on 1 August 2016.
The graph below illustrates a trend analysis of the Quarterly Performance rating given by the Research and Development Unit with regards to the Ministry’s annual performance in 2016 within the first two quarters of the year and a month of the third quarter.
Graph 1: Ministry of Youth and Sports Annual Performance Rating for 2016 by Quarters 2016 Ministry of Youth and Sports Quarterly Performance Ratings 89% 42% 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Quarter 1 Quarter 2 The trend shown above illustrates the achievements during the first two quarters of 2016 as the ascending performance rating achieved effectively reflects the proper mobilization of technical resources, funding and with the appropriate personpower, enabling the Ministry to achieve a rating of 89% in Quarter 2, 2016.
Performance Ratings by Outcome The table below provides a summary of the Outcome Achievement in 2016 which contributes to the overall rating achievement for the shortened financial year.
Table 3: 2016 Performance Rating by Outcome Achievement (%) Benchmark (%) Children and Youth Gender Equality and Women in Development Public Sector Reform Sports Development Overall Rating 48 2 20 19 89 56 2 22 20 100 10 The graph below provides an analysis illustration of the achievement of each Outcome against the benchmark measured through a percentage rating.
Graph 2: Ministry of Youth and Sports 2016 Outcome Performance Rating 2016 Comparative Assessment on Achievement against Benchmark 120 100 80 60 40 20 0 Achievement Benchmark Children and Youth Gender Equality and Women in Development Public Sector Reform Sports Development Overall Rating The trend analysis shown above positively reflects the commitment shown by the operational arms of the Ministry to accomplish the targets set for each deliverable under the four outcomes even though the occurrence of TC Winston posed a challenge in accomplishing our deliverables.
However with the approach taken by the Ministry, a “Catch Up Plan” was rolled out to allow the Divisions and Sections to complete most of their annual operational targets before 31 July 2016.
Rehabilitation work being carried out at Nakodu Village by youths of the village that registered as part of the Work for Cash initiative by the United Nations Development Fund and the Ministry of Youth and Sports 11 SECTION 2 HIGHLIGHTS OF 2016 Youths of Bua with their certificates following basic financial literacy & business planning empowerment training con- ducted for youths of Veiseaseavula Settlement, Lekutu OUTCOME 6: PUBLIC SECTOR REFORM Table 4: Achievements for Outcome 6 - Public Sector Reform Public Sector Reform KEY PERFORMANCE INDICATORS Number of Cabinet Papers Approved Number of New Policies Developed Number of MYS’s ACP Quarterly Reports Submitted Number of Quarterly Reports Submitted on NYCF Number of Reports Submitted on Review, Implementation, Monitoring and Evaluation of Policies Number of Youth Research Papers formulated on MYS Programmes Monitoring conducted and Quarterly Reports submitted Number of MYS Programmes Evaluated and reports submitted Target Achievement Percentage 6 3 4 4 2 3 20 12 10 5 2 2 1 2 10 6 167 166 50 50 50 67 50 50 12 OUTCOME 31: GENDER EQUALITY AND WOMEN IN DEVELOPMENT Gender Equality and Women in Development is a key strategic outcome that cuts across all Government Ministries in line with the Gender Policy which includes mainstreaming gender equality into all Government sectoral policies.
Table 5: Achievement for Sub-Output 3- Multi Skills Training and Programme Key Performance Indicator Number of young women completed Multi-Skills training programme and reports submitted Annual Target 200 Achievement Result 138 69% The table above shows the achievement for this Outcome across the Divisions which culminates in the above score with details against the Divisional Target shown in the table below with a percentage achievement rating.
Number of young women completed Multi-Skills training 32 22 16 68 138 Central Eastern Northern Western Total Table 6: Quarterly and Divisional Rating Divisional Distribution of Multi Skills Training for Young Women in 2016 Division Quarter Training Number of young women attended Annual Achievement Annual Target Percentage 36 80 45 Central 2 Northern Western Eastern 1.

Baking and Cooking – Waiqanake Village Rewa 2.

Certificate Level in Basic Computing IT (batch 1) 3.
Certificate Level in Basic Computing IT (batch 2) 1.

Multi-Skills Screen Printing – Nubu Village 1.

Massage and Beauty Therapy – Navisabasaba 2.

Tourism and Hospitality training - Rakiraki Town Council 1.

Multi-Skills training – Rotuma 2.
Multi-Skills training - Gau 20 9 7 16 38 30 11 11 2016 National Total for Number of Young Women Attended Multi Skills Training 138 200 16 68 40 40 22 40 40 170 55 69 13 Graph 3: Divisions Comparisons against the Annual Target 90 80 70 60 50 40 30 20 10 0 Annual Achievement Annual Target Central Division Northern Division Western Division Eastern Division Members of the Ambassador Youth Club of Motusa Village, Rotuma showcase their basket weaving skills to a joint visiting Ministerial delegation of the Ministry of Youth and Sports and Ministry of Fisheries and Forests 14 OUTCOME 32: CHILDREN AND YOUTH Table 6: Achievements for Activity 32.1.1 OUTPUT 32.1 YOUTH CAPACITY BUILDING AND PROJECT ESTABLISHMENT FOR IMPROVED LIVELIHOOD Activity 32.1.1 - Advocate, coordinate youth in communities and promote youth development initiatives Youth Groups registered, supported, monitored and are active Young Farmers Established through MYS training programmes and reports submitted Graph 4: Comparisons against the Target for Activity 32.1.1 200 180 160 140 120 100 80 60 40 20 0 Target Achievement 190 40 119 10 Target Achievement Groups registered, supported, monitored and are active Young Entrepreneurs Established through MYS Training Programmes and reports submitted Table 7: Achievements for Activity 32.1.2 OUTPUT 32.1 YOUTH CAPACITY BUILDING AND PROJECT ESTABLISHMENT FOR IMPROVED LIVELIHOOD Target Achievement Trainees completed National Seeds of Success Training of Trainers Know About Business Training of Trainers Completed Trainees completing Empowerment Training and Report Submitted Youths Completed Leadership Training with I Taukei Affairs Board Youth family gardens established nationwide and reports submitted 10 1 600 120 100 0 0 641 79 80 15 Graph 5: Comparisons against the Targets for Activity 32.1.2 Target Achievement Review of Know About Business Trainings Completed Trainees completing Empowerment Training and Report Submitted Youths Completed Leadership Training with I Taukei Affairs Board Youth family gardens established nationwide and reports submitted Youth grant recipient and young entrepreneur, Puja Prishika Kumari, who single handedly manages, Friendly Fire caterers, with a plate of her specially baked samosa’s and sweets 700 600 500 400 300 200 100 0 16 Table 7: Achievements for Activity 32.1.3 OUTPUT 32.1 YOUTH CAPACITY BUILDING AND PROJECT ESTABLISHMENT FOR IMPROVED LIVELIHOOD Activity 32.1.3 Improved livelihoods through Specific Skills Training Target Achievement Number of Youth graduated from Youth Training Centres and Reports Submitted 185 15 Graph 6: Comparisons against the Target for Activity 32.1.3 350 300 250 200 150 100 50 0 Target Achievement Number of Youths graduated from Youth Training centres and Reports Submitted The Ministry coordinates the training of youths in five Youth Training Centres around Fiji.
Established in 1993, most of these Youth Training Centres focus on basic agriculture and carpentry training through non-formal education to interested youths who have left the school system or are seeking to improve their skills.

Objectives of the training centres include the following: • To provide appropriate non-formal education training to ensure career development and sustainable self- employment for the youths around the country.

• To pursue economically viable enterprises.


• To provide character development training as a vehicle to complement up-skilling programmes and ensure holistic development of youth for improved livelihood.

• A cumulative total of 15 youths graduated from the Nasau Youth Training Centre by the end of the shortened year.
17 Basic carpentry students of Nasau youth training centre in Sigatoka practicing their acquired trade skill by laying bricks for the new classroom block at the centre Table 8: Achievement for Activity 32.1.4 OUTPUT 32.1 YOUTH CAPACITY BUILDING AND PROJECT ESTABLISHMENT FOR IMPROVED LIVELIHOOD Activity 32.1.4 - Effective utilization of Youth Grant Target Achievement Number of NGO’s, Youth Organisations and Youth benefitting from Youth Grants 60 52 Graph 7: Comparisons against the Target for Activity 32.1.4 62 60 58 56 54 52 50 48 18 Target Achievement Number of NGO’s, Youth Organizations and Youth benefitting from Youth Grants Youth Grant Programme: The Ministry, in working towards extending youth development in Fiji, advances its core responsibilities of youth empowerment by supporting individual youth, youth clubs, faith based organisations and non-governmental organisations that a undertake work that is in line with the themes under the National Youth Policy.
The National Youth Policy espouses 9 thematic areas which are listed below: 1.

2.

3.

4.

5.

6.

7.

8.

9.
Making Healthy Choices Youth and Environmental Considerations Sports for Development and Inclusion Youth and Human Rights Creating Skilled Leaders Making Ethical Decisions Cultural Heritage, Religious Values and Virtues Youth Empowerment, Entreprenuership Development and Livelihood Opportunities Vulnerable Youths Emele Soqovosa (left), a young woman with special needs of Navaga Village, Koro who undertook mobile skills training in basic carpentry and received a Certificate of Attainment in Demonstrated Knowledge of Carpentry Hand Tools and Demonstrated Knowledge of Building Setting Out after successfully completing the training in Cawa District, Koro.
Objectives of Youth Grants: The grant focuses on activities and projects initiated by individual youth, youth clubs and non-governmental organisations such as Empowerment, Leadership Training, Youth Camps, Sports and Recreation Training, Youth Workshops, Seminars and Income Generating projects to: • • Strengthen networking and partnerships between civil society organizations and the Ministry Elevate and strengthen youth development work in Fiji In 2016, a total of 52 grants were issued through the Youth Grant Programme which is inclusive of both individuals and Youth Clubs.
19 Table 9: Achievement for Activity 32.1.5 OUTPUT 32.1 YOUTH CAPACITY BUILDING AND PROJECT ESTABLISHMENT FOR IMPROVED LIVELIHOOD Activity 32.1.5 - Encourage life skills initiatives for young people Trainees benefitting from Mobile Skills Training in relevant trade/skills and reports DEIAP Participants registered and reports submitted New Operating Authority Licenses approved and reports submitted Target Achievement 360 325 38 290 668 9 Duke of Edinburgh’s International Award The Duke of Edinburgh International Award (DEIA) is recognized as the world’s leading youth achievement award and is a voluntary, non-competitive, enjoyable and balanced program that requires dedication and commitment by participants.
The Award develops initiative, self-reliance, leadership skills and social responsibility and challenges young people through their participation in a series of activities that would build their character and change their lives.

The Award is open to all young people aged 14 to 24.

Award: There are three levels: • Bronze - for those over 14 years and minimum participation of 6 months.

• Silver - for those over 15 years and minimum participation of 12 months.
• Gold - for those over 16 years and minimum participation of 18 months.

• Each level of the Award has four (4) sections: • Service • Physical Recreation • Skills • Adventurous Journey and • Residential Project (at Gold Level ONLY) Participants are required to complete a minimum of one (1) hour for each section per week for the minimum period required for the respective level.
In Fiji, the Award is currently delivered in registered secondary schools and a total of 668 students registered for the programme in 2016.

20 Duke of Edinburgh International Award participants of Ratu Mara College in Lakeba, Lau undertaking their community service OUTCOME 36: SPORTS DEVELOPMENT SPORTS SECTION 2016 FINANCIAL YEAR REPORT A.

Rural Sports Facilities Development Program Background 1.
The Rural Sports Facilities Development Program is implemented by the Ministry to ensure development and promotion of sports at all levels.

This involves the provision of sports facilities for schools and communities in rural areas and to offer opportunities and encourage more active participation of all citizens in sports and recreational activities.

2.
Benefits • National Sporting Organisations are able to facilitate development programmes in rural areas • Youths are able to organize sports competitions in rural areas as well as going to urban centers • • Availability of facilities in rural areas and the organisation of sports competitions help to entice unemployed Income generated from the use of the sports facilities can assist in community projects youths in urban centres back to their villages • Identification of potential talent through participation during organized sporting tournaments • Physical Education and sports classes can be taught by teachers with access to sports facilities • School children are taught the basic skills of sports and games with the availability and accessibility of these facilities.
3.

Criteria • Short lists of facilities are developed from written requests received • Site visits by relevant Officials to determine the need to construct sports facilities • Reports on the visit compiled and submitted for endorsement and confirmation of the number of Rural Sports Facilities to be developed • Once endorsed then necessary paper work through the budgetary process for capital projects is undertaken.

4.
4.

Government’s Support Government increased the funding to $400,000 from the baseline budget of $200,000 in 2015.

This is due to the number of requests received and needs identified.

5.

Allocation use for 2016 – $66,525 6.
Challenges • Reviewed guidelines by Fiji Procurement Office • Wet weather which affects implementation of earth moving works • Damage caused by TC Winston to schools identified which resulted in diversion of projects as repair of schools took priority Inability of contractor to complete the work required in the scope of work • • Workplan for the project was for the whole year and the change in financial year (7 months) reflected poorly on the physical implementation of 20% and budget utilization of 16% • Extra work needed outside scope of work due to unforeseen circumstances.
7.

No.

of fields completed in 2016 – 1 No.

of facilities carried over to the 2016/2017 financial year – 5 21 Preliminary construction work being conducted at the Vunisea Integrated Rural Sports Complex in Kadavu National Sports Day 1.
Background The National Sports Day is especially set aside by Government as a public holiday to allow all citizens of Fiji to understand the benefits of participating in sporting activities and to celebrate sports as a means of acquiring physical fitness for a healthy lifestyle, promoting health and wellbeing to address Non Communicable Diseases.
This was an unprecedented initiative for a “One day Sports Inclusiveness and Mass Participation” with the objective of engaging half of Fiji’s population (about 400,000) on the day.

The National Sports Day also offered exciting opportunities for communities to come together to get active and have fun.
The Ministry of Youth and Sports takes the lead role in coordinating sports and physical activities in communities, districts and divisions to ensure that the National Sports Day holiday is celebrated widely around Fiji.

2.
Events organised with the Ministry’s assistance Events Olympic Fun Run Sports Try-outs Inter-ministry sports Venue Suva & Nadi Suva Suva, Lautoka, Labasa, Nausori, Sigatoka, Rakiraki, Levuka & Vunisea Organisers FASANOC FASANOC MYS Naweni Youth 7s and Netball tournament Naweni, Cakaudrove Community, MYS, FNSC Buca Bay Youth 7s and Netball tournament Buca, Cakaudrove Lakeba Youth Council Volleyball tournament Tubou, Lakeba, Lau Community, MYS Community, MYS Nawaisomo Youth Sports Day Nawaisomo, Beqa Community 22 Events Venue Wainibuka Youth Association Nayavu, Wainibuka Nukunuku Youth Club Saliadrau Youth Club Roshnee Youth Club Nukubolu Youth Cluib Nabua Saliadrau, Namosi Nasinu Nukubolu Village, Cakaudrove Wailevu West Youth Cluster Valeni Village, Cakaudrove Organisers Community Community Community Community Community Community Korovou Women’s Volleyball tournament Gatward Park, Korovou Community, FVF Lau Provincial Urban Youth Suva Barara Youth Club Soccer Tournament Barara, Lomolomo, Lautoka Nakavu Volleyball tournament Nakavu, Nadi Naganivatu Youth Sports Day Naganivatu, Naitasiri Reproductive & Family Health Ass.
Sports Day Toki Youth Sports Day Taveuni Ovalau Community Community Community Community Community, RFHA Community 3.

Events organised by National Sports Organisations Events Venue Organisers Oceania Swimming Championship Suva Aquatic Centre Fiji Swimming & Oceania Swimming Fiji v Georgia Rugby Test Match ANZ Stadium, Suva Fiji Rugby Union 4.

Allocated funds - $30,000 Actual utilised - $67,000 Donation of Sports Equipment 1.
Background The donation of sporting equipment to schools, youth and sporting clubs is a way the Ministry engages young people in sports and physical activity which promote sports for health and recreation purposes.

The provision of equipment assists in harnessing sports skills of young people at school or in a local club and is often the first step to competition with a pathway to the highest level.

2.
2.

Aims and Objectives The main objective of this program is to support the promotion of sports and physical activity at all levels of engagement through the provision of safe and standardised sports equipment.

3.

Eligibility and beneficiaries • Registered Youth Clubs under the Ministry of Youth and Sports • Registered schools • In accordance with Standard Operating Procedures.

23 4.

Criteria • Written requests are witnessed officially i.e.
a request signed by the President is supported by the Vice President, Secretary or Treasurer • Requests from schools are submitted on school’s letterhead and/or stamped with school stamp for verification purposes • Sporting items are collected by the applicant or if there is an appointee, he or she produces a certified letter from the youth group or school on stamped letterhead with production of a valid photo ID • No request will be accepted if the period of the first assistance to a school or youth group/club is less than 3 years • Officials of the club will NOT claim ownership to the assistance and whatever assistance they obtained for the Club during their term of office will always remain the property of the club.
5.

Allocated funds The Training Materials and Stores allocation of $50,000 includes procurement of equipment and other training materials.

Amount utilised – $44,076 6.

Assistance 100 Youth Groups and Schools assisted – target set out in the ACP achieved.

7.

Types of assistance rendered: i.

Basic sporting equipment selected from: • PE cones • Rugby Balls • Netball Balls • Soccer Balls • Volleyball balls & nets • Water Bottles with 1 Rack • Kicking Tees • Ball Pumps • Whistles ii.
Weightlifting equipment Kilaka’s Saint Mary’s Rugby Club captain Nikolau Rabokata receives BLK sportswear from BLK Lautoka branch manager Jese Gade in the presence of the Minister for Youth and Sports Hon.

Laisenia Tuitubou 24 INFRASTRUCTURE WORKS AND REFURBISHMENT AT YOUTH TRAINING CENTERS [CAPITAL PROJECTS 2016] Upgrading Training Centres through refurbishment and infrastructure development is a priority of the Ministry.
Table 7 outlines the major capital works carried out at the various Training Centres in 2016.
Table 10: Progress of Youth Training Centres - Capital Project 2016 Youth Training Centres Progress of Capital Works Achievement (%) YTC – Yavitu • Construction of Workshop: Analysis of Building Plans with 90% YTC – Nasau YTC – Naleba YTC – Naqere engineers, Heath Inspection for Approval, RIE Quotation and Bill of Quantity, Purchasing & delivery of materials, Construction work Begins, 2nd Purchasing for finishing material, Completion • Construction of Resource Centre: Purchasing and Delivery, Construction work, 2nd Purchasing and Completion of works • Fibre-glass Purchasing with Engine: RIE submission, Quotation, Purchasing and Delivery • Purchasing Tools, Equipment, Machine: RIE, Quotation, Delivery • Work Force: Supervisor, Leading hand, Labourers • Foundation to Floor Level • Construction of Wall, Block laying • Roof Construction • Fixtures and Finishing Works • Electrical Works • Furniture and Equipment • New Hardcourt Construction completed • TFL VT SAT Installation • Flat Screen TV purchase • Admin Block Furniture purchase • Renovate Admin Building Ablution block • Classroom furniture purchase • Kitchen utensils & Furniture upgrading • Smokeless Stove construction • FEA Domestic Wiring • Purchase Water Tanks • Pig Stock & Feed • Green House construction • Quarters Furniture purchase • Storeroom Construction • Road construction within campus Naqere Training Centre • Purchase resource material • Construction Work • Construction of Dining Hall & Purchasing of Dining hall Furniture: Acquire Quotes • Contractors Selection • Furniture quotes acquired • Purchasing of Furniture • Purchasing of Mini Gym: Equipment and quotes • Purchase of Equipment • VT SAT - Internate Access: Quotation, Purchase of Equipment • Purchasing of flat Screen: Quotation, Purchase of Equipment 100% 50% 50% 25 Youth Training Centres Progress of Capital Works Achievement (%) YTC - Valelevu 1.
Construction work begins phase 1 2.

Continuing Construction work 3.

Monitoring of construction work and collation of reports 4.

Finishing & site cleaning 5.
Purchasing of Music instruments 50% The upgraded Yavitu youth training centre workshop building SECTION 3: ADDITIONAL MAJOR ACTIVITIES TC WINSTON JOINT RELIEF & REHABILITATION MISSION MINISTRY OF YOUTH AND SPORTS AND THE UNITED NATIONS DEVELOPMENT PROGRAMME The Fiji Strengthening Youth Participation in the Transition to Democracy Project, or simply UNDP Fiji Youth Project, is a joint partnership between UNDP and the Ministry of Youth and Sports focusing on building capacity of youth around civic participation, in decision making, empowering youths to become able leaders in society, inculcating entrepreneurship and most importantly enabling effective resource management and planning for the youth population base.
The massive devastation presented by Tropical Cyclone Winston affected more than 350,000 people in Fiji, and youths in Fiji are a considerable segment of the population that has been affected in their daily livelihoods and community participation.
As a means to engage youth effectively given their role in society as key segments of the workforce, UNDP Fiji Youth Project and Strengthening Citizen Engagement in Fiji Initiative (SCEFI) Project pooled resources to respond to the immediate needs of youths through a “Cash for Work” initiative.

Through this initiative a total of FJD$100,000 ($50,000 USD) was re-diverted as “cash for work” from existing project activities to support the Government’s rebuilding and recovery efforts.
The Project was designed to help mobilize around 500 youths in total on a “cash for work” basis, 300 immediately to support the reconstruction and debris clearance efforts and another 200 later in Quarter 2, 2016 for replanting with and agriculture revival 26 efforts.

This support was provided by the Ministry, NDMO and UNDP.
Short and Medium Term Recovery Measures Phase 1: Clearing, Cleaning & Reconstruction Activities This phase aimed at mobilizing 300 youth volunteers for clearing of light debris and light reconstruction efforts in the identified areas in need of assistance.

Whilst the exact locations were identified and confirmed following a brief assessment mission led by MYS and UNDP in the affected areas, considering budget provisions for Phase 1, Koro Island was the focus.
Briefly, Koro island has 14 villages with an estimated population of 2000 people.

After consultation with the key stakeholders, 4 villages were identified as the pilot community for the ‘cash for work’ programme.

These 300 youth volunteers were identified from the affected areas and paid on a daily rate of F$20 per youth per day for a five day work week over two consecutive weeks.

Each week had a different grouping of youths to ensure distribution and benefits were evenly distributed.
This rate served as a minimum income to support the youths and their families recovering during these challenging times.

The registered youth groups and also other youths needing assistance were identified by Youth Officers in the areas identified and selected based on a brief profiling while ensuring gender representation.

The required tools and equipment for this phase provided by the UNDP following consultation with NDMO and MYS following the field assessment mission.
Phase 2: Replanting To address the food security issues in the communities, the remaining 200 youth volunteers were engaged to replant vegetables and other short term and resilient crops.

The supply of seedlings and root crops were provided by the Ministry of Agriculture following a meeting between the Project Mission Team and Ministry of Agriculture Extension Officials on 8 March 2016.
The volunteers were paid a daily allowance of F$20 per youth per day for a five day work week over two consecutive weeks.
Budget Break down Expense(s) Phase 1: Rebuilding Amount Youth Volunteer Allowances 8hrs/day = $20 $20 x 150 = $3000 per/day $3000 x 5days = $15,000/week $15,000 x 2 weeks = $30,000 Equipment $15,000 Accommodation (Staff) and transportation (Government and UNDP) $4,000 for up to 2 weeks Contingency $1,500 per week Sub-total Total $30,000 $15,000 $8,000 $3,000 $56,000 27 Phase 2: Replanting Youth Volunteers Allowances 8hrs/day = $20 $20 x 100 = $2000 $2000 x 5 days = $10,000/week $10,000 x 2 wks = $20,000 Equipment / Tools $10,000 Accommodation and transportation (Staff) Contingency $5,000 per week for up to 2 weeks $1,000 Sub-total Communication and visibility Promotional materials TOTAL Phase 3 – Mission Report $20,000 $10,000 $10,000 $1,000 $41,000 $3,000 $100,000 The three weeks mission to Koro entailed registration of youths for the cash for work program, training identified youths in the first four villages namely Nasau, Naqaidamu, Sinuvaca and Namacu and implementation.
Two UNDP consultants (one debris management expert and other communication personnel), the Project Manager and two Ministry staff provided training to the youth who had registered for the programme.

The training conducted was on safety and efficiency in preparation for the villages before the first phase of the recovery program.

Mr. Fasal Ridwan, the Debris Management Consultant for UNDP, conducted an average of 2 hours training for each of the four villages.
One hundred and twenty nine (129) youths were registered before distribution of equipment to the four villages.

Equipment Distribution Villages Wheel Barrows Pinch Bars Shovels Bolt Cutters Sledge Hammers Rake With Handles Gum Boots NASAU NAQAIDAMU SINUVACA NAMACU TOTAL REMAINING * The equipment was distributed based on UNDP ratio determined by the number of participants per village.
As word spread about the CfW done for the first four villages, the youth of Nacamaki, Tuatua, Nakodu and Mudu approached the MYS and UNDP to run a second course for them.

This was done and 143 young people, including 33 young women were recruited and received equipment and training.
28 Training trainers Purpose : ToT for Debris Clearance, CfW Progress Overview, and Debris Assessment The second phase of debris clearing through Cash for Work (CfW) with MYS in Koro Island finished in the second week of May 2016.

Scope of Works - UNDP-MSB debris specialists presented the ToT on debris clearing in 2 locations targeting participants from 8 villages.
- UNDP-MSB team also assessed the debris quantity that was collected during the CfW activities and debris piled independently by the communities.

Training of Trainers The purpose of the ToT was to create a knowledge legacy for Koro and Fiji.
The training was basically the same as the previous training run as part of CfW: > Safety awareness, the importance of wearing the personal protective equipment (PPEs), importance to keep healthy; > Technique/methods of post-disaster debris clearing work, the effective use of working tools and methods of working together; > Basic principles of demolition work, risks of unstable structures and prioritizing safety in all conditions.
NO VILLAGE MALE FEMALE TOTAL Nacamaki Tuatua Naqaidamu Sinuvaca Namacu Nakodu Mudu 2 2 2 2 1 1 8 TOTAL 18 Table 1.

Number of ToT participants in Koro 2 1 1 1 2 0 2 9 4 3 3 3 3 1 10 27 29 Debris Piles Assessment The two phases of cash for works (CfW) has resulted to big amounts of debris piled across the 8 covered villages.
NO VILLAGE Nacamaki Tuatua Nasau Naqaidamu Sinuvaca Namacu Nakodu Mudu DEBRIS / WASTE TYPE (m3) Roof Sheets Metal Concrete Blocks Timber Green Waste Electronic Other Waste TOTAL (m3) 212 186 364 208 183 202 91 340 2 2 3 0 3 0 2 3 9 18 47 15 28 19 8 5 15 149 1,786 455 Table 2.
Quantity of debris piled in 8 villages in Koro TOTAL 318 49 30 Fallen trees as potential resource for timber/ carpentry Photo credit: Faisal Ridwan Concrete debris used for sea protection Home gardening in Tuatua and Mudu Photo credit: Faisal Ridwan Corrugated sheets debris to be removed Photo credit: Faisal Ridwan Bulk bags filled with E-waste and bottles/plastics Photo credit: Tova Andersson & Faisal Ridwan Massive debris outside/in between villages Concrete debris needing heavy equipment to remove Photo credit: Faisal Ridwan & Tova Andersson 31 SECTION 4: HUMAN RESOURCE DEVELOPMENT AND FINANCIAL MANAGEMENT ADMINISTRATION AND FINANCE The Administration Section is responsible for the overall human resource management, staff recruitment, development, performance, observance of regulations of the Ministry.
These key human resource activities involve additional activities that cover job analysis, human resource planning, recruitment and selection, performance appraisal and human resource development, compensation, benefits, employee relations and effective health and safety programs.

The Accounts Section oversees and maintains the Ministry’s budgetary allocations for all payment of goods and services.

It monitors the Ministry’s spending and ensures it is within the annual approved provision.
It also ensures compliance with the Ministry’s Finance Manual.

The Accounts Section also provides an advisory role and discharges responsibilities of the Ministry in accordance with Government financial and procurement regulations.

The Section maintains financial records and undertakes reconciliations to reflect correct expenditure.

Ministry’s Staff Establishment as at 31 July 2016 Gender Position/Title Grade App.

Est.
Vacant Filled Minister Assistant Minister Permanent Secretary Director Senior Administrative Officer Administrative Officer Senior Secretary Executive Officer Secretary Clerical Officer Typist Senior Accounts Officer Accounts Officer Assistant Accounts Officer Principal Youth Officer Senior Youth Officer Youth Officer US 01 US 03 SS 02 SS 03 SS 03 SS 04 SS 04 SS 05 SS 05 AC 02 AC 03 AC 04 SS 01 SS 02 SS M 1 1 1 1 1 2 1 2 4 F 1 1 1 1 2 9 8 2 2 3 14 11 Ministry’s Staff Establishment as at 31 July 2016 (cont’d) Position/Title Grade App.
Est.

Vacant Filled Assistant Youth Officer Senior Sports Officer Sports Officer Assistant Sports Officer Store man SS 04 SS 01 SS 03 SS 04 SK 05 1 1 1 1 1 1 1 1 1 1 1 1 1 Gender M F Ministry’s General Wage Earners Establishment as at 31 July 2016 Position/Title App.

Est.
Est.

Vacant Filled Driver Receptionist Cleaner/Gardner Messenger/Cleaner Messenger/Driver Stockman IV Storeman Cleaner 6 1 1 1 3 1 1 1 1 6 1 1 1 2 1 1 1 F 1 1 Gender M 6 1 2 1 1 1 Youth Administrator 15 15 11 4 Recruitment and Selection Process The Ministry adheres to the policies put in place through the Civil Service Reform process on Recruitment and Selection.
Vacant positions are advertised and filled through the normal process as and when vacancies arise under the Open Merit Recruitment and Selection Guidelines.
Division Administration Administration Administration Post Senior Administrative Officer Secretary Secretary Research and Development Youth Officer Western Division Youth Officer Administration Administration Driver/Messenger Driver Grade SS 02 SS 04 SS 04 SS 03 SS 03 GWE GWE F √ √ M √ √ √ √ √ 33 Staffing Status Engagement Status Division/Units Volunteers (Local) • Research & Development (2) • Central Division (1) • Northern Division (1) • Sports Section (1) Volunteers (International) • Research & Development • Western Division • Central Division • Northern Division • YTC Nasau • Sports Section • Administration • Central Division - • Western Division • Sports Section Retirements Suspension Resignation Deemed to have Resigned Terminations Deaths - - - Postings and Transfers – Inward • Administration Section • Central Division Postings and Transfers – Outward - M 2 1 1 1 2 - 1 - - - 1 1 - F 3 1 1 1 1 1 1 1 - 1 - - - 1 - Staff Development Staff development covers the activities and programs to help staff members learn about responsibilities, develop required skills and competencies necessary to accomplish organizational and divisional goals, grow personally and professionally to prepare the workforce for advancement in the organization or beyond.
Professional development of the workforce is the responsibility of the organization.

Although the employee is normally hired with a certain knowledge, experience, skills and abilities, if the roles and responsibilities of the position change, the employer should invest in their human capital.

The Ministry understands the true value of professional development, culture, innovation and creativity and also recognizes the value of continuously educating the current workforce.
The staff development records for overseas and local training for 2016 are attached as Appendix 1.
34 Leave Management Divisions/Units Leave Types Admin Acc R & D Sports 43 25 10 2 63 20 8 5 1 1 13 15 4 1 36 8 6 4 1 A/L SLWSS SLWOSS B/L M/L Long Service Leave Study Leave Sporting Tour Leave Overseas Training Tours Leave Without Pay Overseas Leave C 54 21 12 6 1 Time off 18 6 0 3 5 E 20 5 8 0 1 2 N 30 24 9 5 W 11 10 10 3 1 0 10 YTC [N] 43 30 5 1 1 14 Secretariat Support Services to Management The Administration Section provided secretariat support to management meetings held during the year.
The total number of management meetings conducted during the year was 6 and management decisions were implemented, accordingly.

Asset Management (vehicles and properties) i) Annual BOS The 2016 Annual Board of Survey was conducted in June and July for 12 different Sections/Divisions/Units.

Special Boards of Survey were also conducted during the year as and when there was a need.
Each Division and Section maintains their own Inventory records and a Fixed Assets Register to account for the assets of the Ministry.

The Ministry’s assets and properties for the Training Centres are managed by the respective Divisions.

ii) Office Space Office accommodation issues regarding leakages and air con units were handled for Nasoqo House and VB Complex with the assistance of the Ministry of Economy Office Accommodation Unit.
35 iii) Transport Fleet 2016 vehicle fleet for the Ministry is outlined below.
NO Vehicle Registration Number Vehicle Make Division Section GQ 115 GQ 123 GQ 144 GP 612 GQ 070 GP 462 GQ 264 GP 675 GP 260 GP 404 GQ 248 GN 264 GN 524 GM 968 GP 717 GP 617 GP 987 GM 914 Prado Prado Prado Trail Blazer Kia Sorento Minister Assistant Minister Permanent Secretary Administration - Pool Administration - Pool Chevrolet car Administration - Pool Twin cab (4x2) Administration - Pool 3 Ton Truck Administration (YTC Valelevu) Prado Twin Cab (4x4) Twin Cab (4x4) Mini Pajero Eastern Division Central Division Western Division Western Division Twin Cab (4x4) Youth Training Centre – Nasau Pajero Youth Training Centre – Nasau 3 Ton Truck Youth Training Centre – Nasau Trail Blazer Twin Cab (4x4) Twin Cab (4x4) Northern Division Northern Division Northern Division Occupational Health and Safety The OHS allocation for the Ministry of Youth and Sports in 2016 was $8,000.
The 2016 fund was used for the following: • Health screening consumables (strips and lancets) for the whole Ministry • Servicing of and installation of new fire extinguishers at HQ, VB Complex and YTC Valelevu • • Purchase of items to replenish first aid kits in all the Divisions and Training Centres.

Installation of two nozzles for the hose reels at HQ Registry Management The Ministry of Youth and Sports Registry stores all files and information that is received on a daily basis.
The Registry also processes leave applications which are reflected under Leave Management shown above.

36 Service Charter Our Customer service charter has an overview of the Ministry’s vision, mission and the 7 Star values.

It clearly states the Ministry’s goals and how they relate to the Ministry’s customers.

The charter also includes information pertaining to customer rights and expectations.
It generally involves the expected time frame for customers to receive feedback or services and outlines how the Ministry will handle complaints and dispute processes.

The Customer service charter reassures our customers that the Ministry delivers services within the timeframe and is posted on the Ministry website and made available in all our divisional offices and outlets where our customers go to make use of our services.
37 APPENDIX 1 Ministry of Youth and Sports Staff Training 2016 Srl Name of Officer Division/ Section Name of Training/ Workshop Attended Institution Duration (Hrs) William Naisara Peni Vasuturaga Corporate Iveri Naba Finance George Francis Eastern Philip Hereniko R&D Vignesh Naidu Corporate Shamim B Mohammed Central Prem Lata Corporate Iowane Soko Sitiveni Rokoro Central Sports Alison Burchell Executive Open Merit Recruitment and Selection Training Ministry of Economy Lavenia Leawvere Kelerayani Savei John Taweni Jone Tuinanuya Mere Degei Jaoji Dabui Masi Chet Tito Kainitikuabia Mesake Vuniwai Josefa Dua Central Certificate in Report Writing USP - TAFE 15 hrs 15 hrs 15 hrs 15 hrs 15 hrs 15 hrs 15 hrs 15 hrs 15 hrs 15 hrs 15 hrs 16hrs and 20 mins 16hrs and 20 mins 16hrs and 20 mins 16hrs and 20 mins 16hrs and 20 mins 16hrs and 20 mins 16hrs and 20 mins 16hrs and 20 mins 16hrs and 20 mins 16hrs and 20 mins 1.
2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

38 Srl 22.

23.

24.

Name of Officer Pauliasi Niusama Joseva Tuqiri John William Tamanikaisawa 25.

Jone Vukicewa Tuinanuya 26.

27.

28.

29.

30.

31.

32.

33.

34.

35.

36.
Rakesh Kumar Sarah Tafo'ou Vasiva Adimailagi Tevita Nakaba Kinivuwai Naba Kaminiela Matai Satadra Shalendra Bishwa Anare Sikoa Elenoa Vavana Matekiwai Mei Mili Semisi Raicebe Division/ Section Name of Training/ Workshop Attended Institution Duration (Hrs) All Divisions Youth Administrators Induction Training In House 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 24hrs 39 ANNEX 1 MINISTRY OF YOUTH AND SPORTS AGENCY FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JULY 2016 40 1 MINISTRY OF YOUTH AND SPORTS AGENCY FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JULY 2016 TABLE OF CONTENTS INDEPENDENT AUDITOR’S REPORT.................................................................................................... MANAGEMENT CERTIFICATE................................................................................................................
STATEMENT OF RECEIPTS AND EXPENDITURE............................................................................... APPROPRIATION STATEMENT...............................................................................................................
STATEMENT OF LOSSES............................................................................................................................ NOTES TO AND FORMING PART OF THE AGENCY FINANCIAL STATEMENTS...................... 41 42 3 4 43 MINISTRY OF YOUTH AND SPORTS MANAGEMENT CERTIFICATE FOR THE PERIOD ENDED 31 JULY 2016 We certify that these agency financial statements: (a) fairly reflect the financial operations and performance of the Ministry of Youth and Sports and its financial position for the period ended 31 July 2016; and (b) have been prepared in accordance with the requirements of the Financial Management Act 2004, Financial Management (Amendment) Act 2016 and the Finance Instructions 2010.
______________________ Ms. Alison Burchell Permanent Secretary ______________________ Mr. Abdul Rasheed Senior Accounts Officer Date: _______________ Date: ______________ 44 5 MINISTRY OF YOUTH AND SPORTS STATEMENT OF RECEIPTS AND EXPENDITURE FOR THE PERIOD ENDED 31 JULY 2016 Notes 2016 $ 2015 $ RECEIPTS State Revenue Commission Recovery of OPR in Previous Years Total State Revenue Agency Revenue Sales of School Farm Produce Surplus Miscellaneous Revenue Total Agency Revenue TOTAL RECEIPTS EXPENDITURE Operating Expenditure Established Staff Government Wage Earners Travel & Communications Maintenance & Operations Purchase of Goods & Services Operating Grants & Transfers Special Expenditure Total Operating Expenditure Capital Expenditure 3 (a) 3 (b) 3(c) 3(d) 3(e) 3(f) 3(g) 3 (h) 3 (i) Capital Grants & Transfers 3(j) Total Capital Expenditure Value Added Tax 164,981 627,854 TOTAL EXPENDITURE 13,061,837 16,057,426 6 45 MINISTRY OF YOUTH AND SPORTS APPROPRIATION STATEMENT FOR THE PERIOD ENDED 31 JULY 2016 SEG Item Budget Estimate $ Appropriation Changes $ (Note 4) Revised Estimate $ a Actual Expenditure $ b Lapsed Appropriation $ (a-b) Established Staff 1,912,717 (15,000) 1,897,717 1,085,738 811,979 Government Wage Earners 203,003 15,000 218,003 123,104 Travel & Communication 263,350 Maintenance & Operations 264,550 --- --- 263,350 137,595 264,550 125,374 Purchase of Goods & Services 1,155,100 14,544 1,169,644 527,539 94,899 125,755 139,176 642,105 Operating Grants & Transfers 8,650,166 260,858 8,911,024 7,454,528 1,456,496 Special Expenditure 3,456,333 (275,502) 3,181,162 1,643,675 1,537,487 Total Operating Expenditure 15,905,450 --- 15,905,450 11,097,553 4,807,897 Capital Expenditure 10 Capital Grants & Transfers 6,106,000 --- 6,106,000 1,799,303 4,306,697 Total Capital Expenditure 6,106,000 --- 6,106,000 1,799,303 4,306,697 13 Value Added Tax 450,294 --- 450,294 164,981 285,313 TOTAL EXPENDITURE 22,461,744 --- 22,461,744 13,061,837 9,399,907 46 7 MINISTRY OF YOUTH AND SPORTS STATEMENT OF LOSSES FOR THE PERIOD ENDED 31 JULY 2016 Loss of Money There was no loss of money recorded for the financial period ended 31 July 2016.
Loss of Revenue There was no loss of revenue recorded for the financial period ended 31 July 2016.

Loss of Fixed Assets There was a loss of fixed asset amounting $301 recorded for the period ended 31 July 2016.

In addition, the Ministry is awaiting approval for write-off from Ministry of Economy for items worth $13,119 fol- lowing the Board of Survey for the period ending 31 July 2016.
8 47 MINISTRY OF YOUTH AND SPORTS NOTES TO AND FORMING PART OF THE AGENCY FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JULY 2016 NOTE 1: REPORTING ENTITY The Ministry of Youth and Sports is responsible for the formulation and implementation of policies and programs aimed at enabling youths to meet challenges of their generation and create a better future through informed choices and the promotion and development of sports and its infrastructure both in the urban and rural areas in recognition of the important role of sports in nation building and to create a vibrant and highly competitive sports industry which will be economically beneficial to Fiji.
The Ministry’s mandate is to provide training for the young people of Fiji aged between 15 and 35 years who are not in employment, education or training.

NOTE 2: STATEMENT OF GOVERNMENT ACCOUNTING POLICIES a.

Basis of Accounting/Presentation In accordance with Government accounting policies, the agency financial statements of the Ministry of Youth and Sports is prepared on cash basis of accounting.

All payments related to purchases of fixed assets have been expensed.
The agency financial statements are presented in accordance with the Financial Management Act 2004, Financial Management (Amendment) Act 2016 and the requirements of Section 71(1) of the Finance Instructions 2010.

The preparation and presentation of a Statement of Assets and Liabilities is not required under the current Government policies, except for that of the Trading and Manufacturing Accounts.

b.

Accounting for Value Added Tax (VAT) All income and expenses are VAT exclusive.
The Ministry on a monthly basis takes out VAT output on total money received for expenditure from Ministry of Economy.

VAT input on the other hand is claimed on payments made to the suppliers and the sub-contractors for expenses incurred.

The VAT payment as per the statement of receipts and expenditure relates to the VAT input claimed on payments made to the suppliers and sub-contractors for expenses incurred and VAT payments to Fiji Revenue & Customs Authority (FRCA).
Actual amount paid to FRCA during the year represent the difference between VAT Output and VAT Input.

48 9 c.) Comparative Figures The Ministry changed its reporting period from 1August to 31 July as per the Ministry of Economy circular number 04/16 due to a change in the whole of government reporting period.

This was provided for in the Financial Management (Amendment) Act 2016.

Hence, the 2016 financial reporting period is for 7 months effective from 1 January 2016 to 31 July 2016.
In comparison, the 2015 financial reporting period is for 12 months effective from 1 January 2015 to 31 December 2015. d) Revenue Recognition Revenue is recognised when the actual cash is received by the Ministry.

NOTE 3: SIGNIFICANT VARIATIONS a) The sale of farm produce from Nasau and Naleba is $25,873 or 35% of revenue collected for the financial year 2015.This revenue are collected from sale of pigs and chickens.
b) Miscellaneous revenue collected for 2016 was $10,435 or 61% of revenue collected in 2015.This revenue is collected through hire of mattress and National Youth Dance and Brass Bands.

c) The Established Staff costs for 2016 financial year was $1,085,738 or 55% of 2015 annual expenditure.

d) The Government Wage Earners costs for 2016 financial year was $123,104 or 65% of 2015 GWEs expenditures.

This includes virement of funds to cater for overtime pay for drivers.
e) The Travel Subsistence and Communications cost for 2016 financial year was $137,595 or 47% of 2015 expenditure.

f) The Maintenance and Operations cost for 2016 was $125,374 or 64% of 2015 expenditure.

g) The Purchase of Goods and Services cost for 2016 was $527,539 or 54% of 2015 expenditure.

Virement of $14,544 was initiated into activity 3, research and planning to cater for Training and Stores.
h) The Operating Grants and Transfers expenditure increased in 2016 by $3,659,443 or 96% compared to 2015 due to increased funding allocations provided for Overseas Sport tours for Fiji’s National Sporting teams’ participation in the Rio Olympic and Paralympic Games 2016. i) The Special Expenditures cost in 2016 was $1,643,675 or 58% of 2015 expenditure.

This includes funds allocated for engagement of International Coaches.
j) The Capital Grants and Transfers cost for 2016 was $1,799,303 or 35% of 2015 expenditure.

This includes capital grants provided to Fiji Sports Council for the upgrade of its sport facilities.

10 49 NOTE 4: DETAILS OF APPROPRIATION CHANGES There was no redeployment of the Ministry’s funds during the year.
The following virement was approved in-line with Section 10 of Financial Instructions 2010 by the Ministry of Economy for 2016 to incur further expenditure on critical areas of the Ministry of Youth and Sports budgetary allocation.
Virement Number 25002/16 DV2501 DV2502 DV2503 DV2504 DV2505 From To SEG 1 SEG 7 SEG 13 SEG 7 SEG 1 SEG 7 SEG 3 SEG 1 SEG 5 SEG 13 SEG 7 SEG 2 SEG 6 SEG 3 Amount $ 1,500 14,544 1,309 160,481 15,000 260,858 500 50 11 ACP A/L B/L BOS CfW DEIA DEIAP FAB FASANOC FNSC FVF ICO IEC KAB M/L MOU MSB MYS NDMO NYCF NYP PCCPP RFHA RDSSED SLWSS SLWOSS SYOB ToT TWG YTC - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GLOSSARY Annual Corporate Plan Annual Leave Bereavement Leave Board of Survey Cash for Work Duke of Edinburgh International Award Duke of Edinburgh International Award Progamme Fijian Affairs Board Fiji Association of Sports and National Olympic Comittee Fiji National Sport Commission Fiji Volleyball Federation Implementation Coordinating Office Information Education Communication Know About Business Maternity Leave Memorandum of Understanding Myndigheten för Samhällsskydd Och beredskap Ministry of Youth and Sports National Disaster Management Office National Youth Council of Fiji National Youth Policy Peoples Charter for Change, Peace and Progress Reproductive and Family Health Association Roadmap for Democracy and Sustainable, Socio-Economic Development Sick Leave With Sick Sheet Sick Leave Without Sick Sheet Start Your Own Business Training of Trainers Technical Working Group Youth Training Centre 51 52 55 56