Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1696577315826.pdf (Vanuatu)
MINISTRY OF EDUCATION AND TRAINING THE 2013 SEO RESOLUTION PROGRESS REPORT POLICY AND PLANNING UNIT 12/2/2014 This year 2014, the Policy and Planning Unit coordinated the compilation of the 2013 SEO Resolutions progress reports.

Note that a progress report template has developed and emailed out to all unit managers.

Therefore this document is compiled based on the response the Policy and Planning received from each division and responsible units.
The blank uncompleted table rows indicated the unit or division not providing their progress report.

Senior Education Officers Conference Resolution – Monitoring Progress Coordinating Division Units to Assist No.
Resolutions Describe the Progress of the Activity to date Key Challenges Affecting the Implementation of the Activity Proposed Solution/Way forward Timeframe DG Office of the Director General Scholarship 1 2 That a small team of MoE Managers, PEB, Education Authorities & senior MoE representatives to discuss (unpack) the agreement between MoE and the Authorities.
That MoE & MYDT work with other government agencies, churches and NGOs to address issues affecting youths 3 MOE consider to provide on and science scholarship Maths/Science language/social at VITE 4 MoE, scholarship and Policy and Planning Office of the Director PPU 5 pool partners to consider areas of specific areas of need for teachers on Scholarship Circulate copies of Amended Education Act to all stakeholders after Parliamentary approval 2013 2014 2015 2014 - ongoing 2014 1 | P a g e Currently as to date the English version of this document has only been circulated via email among the education users only and uploaded on to the Management Webpage inside the Policy page.
 No further dissemination using the government network, due to no French version of this legal document  Due to financial commitment, PPU  Work with the DG’s office for translation of this legal document into French 6 7 Establish taskforce to complete the implementation plan Awareness to PEBs, EAs and Education stakeholders on guidelines for the implementation and enforcement of the amended Education Act.
Planning 8 Health, Safety and Drugs issues to be maintained together in one section PPU has developed an implementation plan and has emailed Senior Management for their awareness Currently nothing has been done in terms of delivering awareness to stakeholders on this legal document.
PPU has developed a matrix table outlining all major sections of this legal document PPU also has developed an implementation plan on this legal document PPU has maintained Health, Safety and Drugs as a new additional section to the Regulation Order Matrix Table.

9 Guidelines should be expanded to accommodate for School registration in section 17 for takeover of schools PPU has inserted on to the education regulation matrix section 17, 18 & 19 that looks at school registration.
does not have sufficient fund to print this document  Available resources for responsible units to implement the plan  Lack of funding to fund awareness activity on this legal document  Whether the Senior Management would like to separate health, safety and drugs from child protection which is a cross reference from all three mentioned or merged all additional sections as one main section  Repetition of activities inside the Education Act no 9 of 2014.
2014  To include inside the revised 2015 MOET plan for each division  PPU could work 2014 - 2015 with the VBTC on their program “save mo inside long law” where senior management could talk more about this document using radio broad casting networks  Child Protection is a cross reference of health, safety, drugs, therefore PPU to ensure to get a good discussion around this section 2013 - 2014 2013 - 2014  Consult closely with the new Education Act no 9 of 2014 to avoid duplication of 2 | P a g e 10 only Hard copies & e-copies of regulation order to be circulated to PEB, EA & MOE Stakeholders Draft revised regulation order matrix in place and still need to get everybody’s view on this document.
 The development of the regulation order document has not yet started 11 Finalizing the location of schools PPU has developed a draft planning the location of a school guiding document 12 Finalize MOE Corporate Plan 2014 - 2017 PPU already has a draft in place, however with the draft M&E framework in place, the Planning team has identified a few changes to this draft document 13 To involve Education Services and Finance in provincial planning workshops conducted at Provincial levels Planning workshop awareness and training has been conducted both at the central level and provincial level involving  All legal document and guiding document talk the same language to avoid duplication of task  The 2012 corporate plan of the Ministry that saves as the main document has too narrowed strategy outputs that could not allow MOE to expand on, therefore would be a challenge for team to reword and submit to the Senior Management for approval  Due to financial commitment, not all team could afford travelling to all provinces.
2014 2014 2013 activity  Need to get every unit’s views and comment to all additional section to the revised education regulation order matrix before starting the drafting of this document.

 Consult closely with the Education Act no 9 of 2014 and other existing document to avoid duplication of activity  Planning team to reword strategy output indicator and objective to be in line with the M&E framework as well.
2014 - ongoing  Re plan priorities for planning to continue with training to Provinces 3 | P a g e 14 To include PEBs and EAs on important trainings conducted in provinces (especially planning) 15 Support PEBs and EAs in the format and the development of policy.

the Education Services and Finance Team.

The Planning team has included in their workshop participants from EA as well to attend the 2014 reporting and planning workshop held at the central and provincial levels.
MOE Policy format developed and uploaded to the Management Webpage and also emailed to all PEOs and few EAs upon request.
Gender Desk 16 Agreed on Gender Implementation Plan 2005 - 2015 GEEP Implementation plan agreed by Senior Management 17 Develop programs and projects to implement the approved gender implementation plan Currently nothing has been developed towards seeking further assistance in implementing GEEP plan, however in terms of specific activities such as training, leadership and  Due to other  Re visit each 2014 - ongoing province again and organize a second session with all participants to ensure they understand well the concept of providing progress report  PPU team need to review the policy format 2014 commitments few EAs attended the workshop  Another challenge faced was due to financial commitment the team were able to spent two to three days per province  The current policy format is too broad and covers a wide range of areas which at some cases is not relevant to a policy area  Due to financial  Insert into the 2013 constrain most of the activities outlined in the implementation plan are not carried out.
 No full time Gender desk personnel recruited to work on such tasks  Currently the training and capacity component has been inserted to the HRD plan planning unit plans some of the key activity as part of the PPU planned activities  Recruit full time personnel to coordinate all gender activities in the MOE.
 Insert to HRD plan the capacity and training component inside the GEEP  Coordinate with VESP to look at 2014 - 2015 4 | P a g e Activities deferred to 2015 work plan  Activity managers often took quite sometimes to compile and complete this quarterly progress report.
conducting a gender scan to MOET important documents 2014 - 2015  M&E unit to 2014 continue on a one to one coaching sessions with activity managers on this quarterly progress report awareness a few program has been developed to implement such activities M & E has developed a quarterly reporting format and did awareness and workshop on this reporting format and the importance of compiling such report.
So far the M&E unit has managed to compile first and second quarter reports and upload all reports to the Management Webpage M & E has managed to have a draft MOE M&E framework developed.

18 Conduct awareness on reviewing the gender policy.

19 M & E to develop simple reporting format M & E 20 To developed M&E framework for MoE HRD 21 Revised structure to be submitted to PSC.
 A draft MOET M&E framework Revised MOE Structures submitted and approved by PSC Staff received transferred letters to revised structure post on the August 2014  No wide consultation with MOE staff regarding the revised structure  No consultation to staff on revised job description 2014 2013  The draft MOET M&E framework to be presented at the next SEO conference  All managers to consult staff on their JDs  All managers to ensure to conduct staff appraisal after six month as stated in the transfer letters to post.
22 All TSC positions to have Education Service, finance  No School  Need to complete 2014/2015 5 | P a g e post numbers.

unit and HR since last year did created post numbers Management structure the school management structure Currently in progress  No School  Need to complete 2014/2015 Management structure the school management structure Currently in progress  No School  Need to complete 2014 /2015 ICT 23 24 25 26 27 28 All schools ancillary and administration positions to have post numbers.
TSC to start developing and establishing registration processes.

PEBs and EAs to identify ICT projects and MOE to assist sourcing of funds.

IT officers to finalize the MOE in collaboration with SPC.

website PEBs, EAs, & MOE department to assist by providing information to the MOE insert website into ICT in collaboration with SPC to assist PEBs and EAs to develop own websites.
29 PEBs, EAs & schools to Management structure the school management structure   Currently ICT did not receive any ICT projects from PEBs or EAs Corey (Peace Corp) and ICT team has managed to develop and have a MOET Website demo up and currently running  Activity Managers not providing enough content to feed into the website At this stage the ICT team did not consult with the PEBs and EAs.
 2014 2014 2015  ICT is currently working with the Communication Committee to coordinate collection of information with all activity managers  January 2015, team to work with PEBs and EAs in getting their content uploaded to the MOET Website Not yet started, need to rephrase this resolution as to work with SPC or using the existing capacity and strengthening partnership still with Peace Corps Current practice in place,   2014  Although ICT unit uses  ICT to develop 2014/2015 6 | P a g e work with ICT unit on the procurement of ICT equipment PEBs, EAs and schools liaise with ICT unit for procurement of ICT equipment current procurement measures in place, ICT need to provide specific guidance and procedures in place for PEBs and EAs and schools to use as a guide as well guideline and procedures for PEBs and EAs and schools to use as a guide to procure ICT equipment Facilities 31 30 Facilities unit to design standard staff house, costing at 6 hundred thousand vatu to 1 million vatu Newly built classrooms to consider partitions Facilities unit to design partitioning for multiclass teachings in existing schools Facilities unit to design inclusive school facilities.
34 Modification or extension 33 32 35 Administratio n & Finance Finance 36 37 of classrooms should go through process of approval from Director through PEB.

Schools that have reliable water sources must use flush toilets or water seal toilets.

revised Resubmit proposal GRT Committee for approval and implementation Develop a Medium Term Expenditure Framework the to 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - ongoing 2013 Submission proposal is this ?
of which Incomplete.

Need total commitment from both PPU and FU to Request from assistance to PMO 2015 7 | P a g e which will be aligned the Ministry’s with from Corporate 2015 onwards.

Plan Establish School a Finance System Taskforce with complete Terms of Reference to oversee the implementation of the tasks below.
an Develop & Administration Financial Management Policy a Standard Develop Financial Schools Management Software (to build on the OPAD system) School Grant is applicable to REGISTERED Government (GOV) and Assisted Government Education Authority (GAEA) Schools ALL 38 39 40 41 42 Consult with the Minister on secondary schools that offer USP senior undertake this exercise.

Currently managers providing 3 year plan and budget but without a detailed MTEF to assist management in decision making.
Internal processes.

Capacity to undertake work.

delays to and IAU, Currently set up with FU, PPU, ES (including from PEO).

With contributions from donor partners.

inputs No policy developed yet.

MoET is able to use the software available to Fiji schools and adapt it to suit Vanuatu.

Team work established between FU, PPU, IAU, ES for payment of SG to schools.

Tranche 1, 2014 has been paid.

Tranche 2, 2014 is being paid in phases due to cashflow position of the government.
This is applicable to # 41, 42, 43, 44, 45, 46 and 48. tool Budget 2015 preparation causing minor delay.

Capacity and time to concentrate on policy development.

Will need to adapt Fiji Finance to Vanuatu’s situation.

Capacity to fully develop this tool.

For Tranche 2, 2014: -Delay in VEMIS input -Government cashflow -Response from schools with regards to financial reports -Response from schools to regards with implementation of audit recommendations.
This is applicable to # 41, 42, 43, 44, 45, 46 and 48. establish a team to undertake a MTEF for the MoET.

Phase duration of various activities over time.

2013 2013 2013 2014 - ongoing FU will need to work together with IAU, PFOs, HoSs, ICT and OGCIO to adapt the finance tool.

the Continue with school task grant force, but to include donors at an early stage.

This is applicable to # 41, 42, 43, 44, 45, 46 and 48.
2014 8 | P a g e is 44 43 courses on whether they are eligible to receive school grant or not eligible.

Grants will be paid to that offer a schools Schools” in “TVET Program Grants will be paid to regardless of schools a there whether Government paid teacher in the school.

The PEOs & EAs will be responsible and manage to administer the use of the grant.

Schools are eligible to receive the grant in the following year, if it is a registered and NEWLY school authorized or This must be level.
approved and endorsed by the PEB.

All schools must operate ONLY the official NBV account as approved by the DG of Ministry of Finance & Economic Management.

47 Work with MFEM 45 46 to source additional funding up to the severance outstanding and transfer allowances pay 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - ongoing 2013 - 2014 severance -Phase payouts -Restrict # of staff retiring -Restrict severance budget to only paying and severances 9 | P a g e Budgetary allocation within TSC for this.
This is currently phased out over the next few years.

in severance -Budget constraints.

-Increase payments for teachers.

-Use of severance and allowances transfer budget other purposes.

for 48 49 Procurement 50 51 52 with Schools low enrolment and does not school “remote meet criteria’s” will not be eligible to receive any grants, unless the PEB has approved for them to operate in the current year.

Finance to secure funding for literacy and numeracy positions at CDU.

Explore online procurement.


MoE to pursue option.

Develop a standard Procurement Policy.
Finalize Asset Management Policy Human Resource Unit Education Services Office of Director Education Services 53 MOE to review job description and to amalgamate roles of SIO, ZCA’s, and ISU so that activities initiated are planned and implemented Review Job description of ZCA’s to compliment task carried out in zones That all school children and school observe the provincial day of the province where the 54 55 outstanding allowances -Develop succession plan staff 2014 - ongoing No persons have been recruited for the positions Budgeted positions for include 2014 did not these positions Will need prioritized for 2016 to be 2014 - 2015 2014 2014 2013-2014 2014 2014 School Heads were informed Officials from the MOET, Provincial staff and schools continue to disregard this decision Minister to regulate it.
2014 - ongoing 10 | P a g e 56 57 school is located.

To approve the Vanuatu Principals standards and circulate to schools Request SPBEA and UNESCO to work on Vanuatu Teachers standards.

58 MoE plans to be made available in advance so that PEB/EA uses it to align their plans against, for consistency purposes.

All Schools must teach the approved Vanuatu National Curriculum.
59 60 61 For senior secondary schools, the schools supplementing the Vanuatu National Curriculum, for specific subjects, must have the approval of the Minister of Education All H/Schools that are alleged to any misuse of school fund will be recommended by PEO and EA, through the Director of Education Services to discipline In progress Getting it to schools In development stage A Working committee chaired by VITE is developing this In working progress Awareness to schools, PEO/EA Meetings To be completed and then reviewed before finalization.
2014 2013 To follow MOET plan format Working progress 2014 - ongoing In working progress How to deal with schools that offer other curriculum like Self Accelerated Learning In working progress VESP does not fund the Senior Cycle Curriculum development With the revised National Curriculum and implementation plan, all schools will and must follow the national Curriculum.

This will continue to be made through awareness.

In working progress 2014 2014 This is the bottom line.
Where Internal Audit reports such incidents, those involved are recommended for discipline.

School Heads who undertook training in school financial management fail to implement what they have learnt, thus increase the chance to Continue to implement SBM Plans and Internal Audit work.

2013 – 2014 ongoing 11 | P a g e 62 Secondary 63 64 65 66 immediately by the TSC.
Develops a policy guideline to on conditions and or terms of reference for other stakeholders including EA in hiring the services of Government Training Institutions such as in Service Unit /School Base Management/Examinatio n & Assessment Unit/Early Childhood Care Education/Inclusive Education/ Education In Emergency Develop a concept paper on how to develop the Secondary School Advisory/Professional support.
Develop sub sector policy to administer the secondary school rationalization To develop legislation that will lead to establishment of an institute of higher education.

Take lead in conducting a feasibility study to find out how colleges and other institutions are operating so that there is first-hand information to Some policies have been developed.

Others will be addressed in future.

misuse school funds Whose role is to develop policies?

Sometimes I find this problematic.


Also, other activities tend to slow down the progress of the policies.

To work and complete unfinished policies.

2014 Not yet addressed To be reactivated Under the DG’s direction Needs to discuss this further with Policy and Planning to be clear about what the paper would entail.

No political support due to the assumption that schools are used as a means to gain political gain.

New Directorate to take lead in the discussion To be addressed.
2014 To be progressed 2014 To be progressed 2014 Not yet undertaken Funding availability To be progressed 2014 12 | P a g e make informed decision on.

68 67 MOE to come up with the strategy with dateline to direct current tertiary institution to be prepared for Higher Education Institution Establishment That MoE work closely with the Pool partners to established learning centres (in schools) in the provinces.

Conduct a study on factors that affecting teacher’s motivation.
69 70 71 Review ZCA grant funding re-allocation (more places are expensive to visit) ZCA grants to be released in full at the year beginning (Jan) 72 MOE to conduct a baseline study on effectiveness of the multiclass teaching.

Set up a taskforce to look at ECCE funding ECCE Taskforce to partnership with parents 74 73 75 Develop a costing for IE implementation plan Primary ECCE IE Not yet undertaken Education Services to discuss this with Division of Tertiary and Training.
To be progressed 2014 In close consultation Not clearly indicated under VESP To be progressed 2014 - 2015 Not yet undertaken Increase made in the budget Discussed with Director responsible and to be implemented in 2015 Not yet done Not yet done Awareness is being carried out in Torba, Malampa and Shefa under VESP.

1.Not carried out as planned 2.


Support ECCE project at The research officer has not been recruited or earmarked for recruitment No clear direction from Finance unit on this due to low grant size per province - Who to carry this out?

Vangov Funding apart from Donor support Parents and community buy-in and ownership.
To be progressed 2014 To be progressed 2014 - 2015 To be progressed 2014 VITE is conducting training in Multigrade teaching 2014 To be progressed 2014 To be progressed Change of priorities in VESP focusing on ECCE and earlier primary Establish a Vanuatu Inclusive Education Committee (starting 2014 - ongoing 2014 13 | P a g e with Members within MoET) the beginning of the year on inclusive education policy 2010-2020 awareness 3.
(a) Support research project funded by Australian Fund on developing and testing indicators on inclusive education in the pacific coordinated by Monash University and Nossal Institute July 2013-July 2015) (a) Support research project funded by Australian Fund coordinated by Queensland University of Technology and University of Pacific on “Strengthening capacity for disability-inclusive education development policy formation, implementation and monitoring in the south pacific region (July 2013- July 2015) 76 77 That PEBs, EAs and all schools must have a disaster plan in place for speedy recovery purposes To inform PEBs and EAs of those schools that are located in disaster prone areas.
2014 - ongoing 2014 14 | P a g e 78 Work with the department of climate change to cost the EiE policy implementation plan 79 Work with PEB to TEVT in Schools 80 appoint EiE focal point officer in the provincial education offices.
Develop a concept paper on TVET in schools program 2014 2014 2013 81 MoE (through TVET in 2014 -2015 schools) liaise with VNTC to carry out accreditation preparation process for the implementation of the new developed technical subject for implementation in 2015 To follow up with common wealth of learning (Vancouver) to assist in finalizing ODL policy for the MoE Finalize communication strategy Accept communication strategy related to minimum standard and school grant Awareness on how to interpret Education Act in the province, in order to understand roles Training and workshops 82 83 84 85 86 School Base Management 2014 2014 2014 - 2015 2014 - ongoing 2014 - 15 | P a g e Provincial Education Office & PEB to be conducted on roles of school councils and committee That SBM and Education services pilot the Teacher standards in selected schools.
SBM to continue to train school heads on financial management in schools Improve mentoring and monitoring of school grants by Provincial Finance Officer through school visits to all schools and running of workshops.

PEBs to develop policy guidelines to oversee and strengthen the management and administration of schools.

Finalize PEB Development Plan PEBs & EAs to Strengthen communication with MOE, Zones & Schools.
PEBs & EAs to develop bi- laws to manage schools PEBs and EAs to develop Provincial M&E framework and align with MOE M&E framework PEOs/EA’s to present model staff house built in their province.

Best one 87 88 89 90 91 92 93 94 95 ongoing 2014 2014 - ongoing 2014 - ongoing 2014 2013 2014 2014 2014 2015 16 | P a g e 96 97 98 99 100 101 102 103 104 105 will be awarded prize PEBs and EAs to conduct assessments and to report to DG on why heads of schools find difficulty in sending reports.
PEBs & EAs to establish reporting guidelines for all head teachers and principals.

Appraisals must be conducted for principals, ZCA’s, Head Teachers, and SIO’s (payroll and non-payroll staff) PEBs and EAs to train key school heads on how to appraise teachers.

PEB and Authorities to strengthen relationship in managing ZCA’s.

PEB is responsible to manage all ZCAs.

PEB reports in future to include performance of zones PEBs & EAs to develop own Procurement Policy align with MOE Procurement Policy.
PEBs and EAs to develop own Asset Management Strategy PEOs and EAs to encourage schools to 2014 - ongoing 2014 2014 - ongoing 2014 2014 2014 - ongoing 2014 - ongoing 2014 2014 - 2015 2014 17 | P a g e 106 107 108 109 plant 1000 trees following school landscaping plans before the next SEO conference.

Regular visits and reports from PEOs EAs, PFOs and ZCAs to schools to motivate teachers.

Schools to submit the VEMIS Forms to the PEOs by 31st March, and entered on the system by 30th April each year.
PEOs will be responsible to recommend to TSC to discipline Head of Schools (HOS), through the Director of Education Services, for late submissions.

Schools to submit previous year’s Annual Report by 9th December each year.

(PEOs and EA Directors will be responsible to recommend to TSC to discipline Head of Schools (HOS), through the Director of Education Services, for late submissions.)
PEBs and EAs, to plan and start TVET in school program in one of their schools then liaise with MoE and VNTC to 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - 2015 18 | P a g e CDU 110 111 Exams 112 113 implement.

Trained teachers to be posted to teach Years 1, 2 and 3.

That CDU to develop teaching and learning resources for teachers on Literacy EAU to distribute to all PEB/EA and all schools copies of approved Assessment Policy, rules and procedure.
EAU to distribute yearly examination results and analysis reports to all schools and authorities 114 Work towards an out- come based Assessment 115 Work with SPBEA to develop a transition plan to guide transition from content based assessment towards outcome based assessment.
116 Develop literacy and 117 numeracy policy Strengthen VANLET program to address literacy needs in school Conference accept the PILNA report conclusion report by SPBEA 119 Negotiate with AusAid for Vanuatu to 118 2014 - ongoing 2014 2014 on- going 2014 - ongoing 2014 - 2015 2014 - 2015 2014 2014 2013 2014 19 | P a g e VIT participate in the next PILNA/Paber.
120 Develop a framework to guide rollout of VIT courses to the province TA to assist MoE and VIT to review programs 122 Develop implementation 121 123 VITE 124 plan for VIT.

VIT to develop Procurement Policy and Asset Management Policy.

To develop Policy to guide path ways for students undertaking VIT courses/VITE.
125 Develop and finalize VITE 127 128 corporate plan 126 Develop implementation plan with costing and the support of PPU That management trainings to be adopted into VITE courses Further to Face-to-Face Module, VITE will develop a Distance Learning Module with the assistance of USP (REN)and Pool Partners Expand on the definition to the word “respect to others” in the code of conduct Some power needs to be 135 136 2014 2014 2014 2013 2013 2014 - ongoing 2014 2014 2014 20 | P a g e decentralized to PEB’s and EAB’s to discipline teachers.
TSC to revise teacher’s appraisal form.

To develop a standard Teacher’s Housing Policy and aligning with the National Housing Policy.

That MoE and TSC develop guidelines of teacher postings and appeals Teachers on scholarship; should follow the PSC process.
137 138 139 140 141 Amend TSC staff manual remove Ministers to maintain teachers on to powers salary of scholarships 129 New TSC Act should be inclusive of teachers disciplinary and code of conducts guidelines Certain power of the TSC may be delegated.

130 131 A Teacher Association 132 133 may be established and regulated.

TSC to action Audit report findings and recommendations.
TSC to inform all PEB’s and EA’s on the termination of a teacher TSC Teaching Service Commission 2014 2013 2014 2014 - ongoing 2014 2013 - 2014 2014 2014 2013 - 2014 2013 - 2014 21 | P a g e 134 A new TSC Staff Rule to 2013 - 2014 include the following aspect   Teachers dressing code, use of mobile phones, kava and smoking Appraisal of teacher be part of PEB/EA and each schools yearly plan  DOE and TSC to  Develop teacher’s promotion process.
Teacher’s punctuality and absenteeism to be included in the Teachers code of Conduct.

Expand on the definition to the word “respect to others” in the code of conduct Some power needs to be decentralized to PEB’s and EAB’s to discipline teachers.

TSC to revise teacher’s appraisal form.

To develop a standard Teacher’s Housing Policy and aligning with the National Housing Policy.
That MoE and TSC 135 136 137 138 139 2014 2014 2014 2013 2014 22 | P a g e develop guidelines of teacher postings and appeals Teachers on scholarship; should follow the PSC process.

140 141 Amend TSC staff manual remove Ministers to maintain teachers on to powers salary of scholarships 142 National Qualification Development Working Committee to develop National Qualification Framework within six months.
That Schools need to register with VQA in order to offer TVET in school programs, to allow for accreditations.

143 VNTC Vanuatu National Training Council 2014 - ongoing 2014 The VQF policy has been approved by the DCO and COM.

And it has been launched on the 5th September 2014.

Quality management system for schools is in good progress to qualify school registration.

2 or 3 schools are in progress to be registered this year 2014 others 2015 & 2016 Luck of funding is a challenge.
A NPP has been submitted for MBC decision/approval 2013 Quality management system knowledge TVET Quality Coaching program in process 2014 - ongoing Funds to implement QMS in schools Small project proposal submitted to MOET Finance for 2015 23 | P a g e Coordinating Division Units to Assist Provincial Education Office & PEB Education services MALAMPA PROGRESS REPORT ON SEO EDUCATION OFFICERS RESOLUTION 24TH JULY 2014 No.
Resolutions 90 91 92 93 94 95 96 97 98 PEBs to develop policy guidelines to oversee and strengthen the management and administration of schools.

Finalize PEB Development Plan PEBs & EAs to Strengthen communication with MOE, Zones & Schools.

PEBs & EAs to develop bi-laws to manage schools PEBs and EAs to develop Provincial M&E framework and align with MOE M&E framework PEOs/EA’s to present model staff house built in their province.
Best one will be awarded prize PEBs and EAs to conduct assessments and to report to DG on why heads of schools find difficulty in sending reports.

PEBs & EAs to establish reporting guidelines for all head teachers and principals.

Appraisals must be conducted for principals, ZCA’s, Head Teachers, and SIO’s (payroll and non-payroll staff) Describe the Progress of the Activity to date Still working on the policy guidelines.

A draft plan has been done but needs to be finalized.
Updated list of contacts in office, ZCA meetings and PEB meetings held A Head teachers manual has been developed Tools are currently developed, English assessment tool completed Yet to be completed.

Will be addressed at the next ZCA meetings and reported to DG office.

Has been address in the head teachers Manuel Yet to be completed Key Challenges Affecting the Implementation of the Activity Timing and work load causing delays of completion of policy guidelines.

Political decisions to open new schools.


Lack of mobile signal coverage of some areas still a problem.

New policy’s had been approved making the manual outdated.

ZCA lack of knowledge on how monitoring is done.

PMO is not been trained yet to use the computer design program by Facility unit.

Implementing a reporting procedure by ZCA with the head teachers has not be a priority.

HTs need to use the head teacher’s manual regularly.
Proposed Solution/Way forward 2014 2013 2014 2014 2014 2015 2014 - ongoing 2014 Assessment tools need to be created.

24 | P a g e 2014 - ongoing 99 100 101 102 103 104 105 106 107 PEBs and EAs to train key school heads on how to appraise teachers.

PEB and Authorities to strengthen relationship in managing ZCA’s.

PEB is responsible to manage all ZCAs.

PEB reports in future to include performance of zones PEBs & EAs to develop own Procurement Policy align with MOE Procurement Policy.
PEBs and EAs to develop own Asset Management Strategy PEOs and EAs to encourage schools to plant 1000 trees following school landscaping plans before the next SEO conference.

Regular visits and reports from PEOs EAs, PFOs and ZCAs to schools to motivate teachers.

Schools to submit the VEMIS Forms to the PEOs by 31st March, and entered on the system by 30th April each year.
PEOs will be responsible to recommend to TSC to discipline Head of Schools (HOS), through the Director of Education Services, for late submissions.

ZCA has been briefed on Assessment tool; PEB will be brief on next meeting.

A schedule of meetings have been held consequently to strengthen relationship Relationship between PEB and ZCA has been strengthening.

Ready to be implemented through Assessment tool.


Yet to be completed Yet to be completed Information has been send to instructed all schools/councils and Advisors.

Effective and on-going Majority head teachers are teaching heads and this could be affected.

2014 No challenge seen here but funds is always an issue 2014 Lack of funds to gather ZCA regularly due to high transport cost Lack of reports by head teachers to the ed.

Office.
Office.

2014 - ongoing 2014 - ongoing Timing and work load has delay this tasks 2014 Timing and work load has delay this task Lack of space and available land to carry out these projects in all schools.

2014 - 2015 2014 Complete and effective.

Seen some delays due to connection problems on the government network.

2014 - ongoing 2014 - ongoing 25 | P a g e 108 109 Schools to submit previous year’s Annual Report by 9th December each year.
(PEOs and EA Directors will be responsible to recommend to TSC to discipline Head of Schools (HOS), through the Director of Education Services, for late submissions.)

PEBs and EAs, to plan and start TVET in school program in one of their schools then liaise with MoE and VNTC to implement.

Lack of funds to specifically carried out these assessments.

2014 - ongoing Reports will be made by using assessment tool kits used in province and other Related reports from SBM and ZCAs.
Yet to be finalized by PEB, proposals are needed to be made to the board.

Commitment to salaries.

Overload of teaching hours for existing staff.

2014 - 2015 26 | P a g e