Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1696577798448.pdf (Vanuatu)
p Ministry of Education Annual Report 2009 , P o r t V i l a T e l : 2 2 3 0 9 F a x : 2 7 6 7 1 D a t e : 6 / 1 6 / 2 0 1 0 Policy and Planning Unit The introductory part of this report contains brief information’s on the Education Sector, particularly the enrolment number of students, the number of schools and the number of teachers.
The main part focuses on the one year programmes, implemented under the Vanuatu Education Support Action Plan (VESAP) 1 Ministry of Education 2009 Annual Report Table of Content a) b) c) d) Table of Content .............................................................................................................. 2 Abbreviations ................................................................................................................... 3 Director General’s Statement ............................................................................................ 4 Fig.
1 an Overview of the Revised Structure of Education .................................................... 5 Corporate Overview ......................................................................................................... 6 Overview of the different plans of the Ministry of Education since 1999 ............................. 6 An overview of the Education Sector .................................................................................. 7 2009 Enrolments .......................................................................................................... 7 Number of schools by school type in 2006-2008 ............................................................. 8 Number of Teachers in each Sector, by Gender and by Province ..................................... 8 Number of teachers by language group, by school type code, by gender, 2008 ................. 9 Human Resources ....................................................................................................... 9 Ministry of Education restructuring ................................................................................. 9 Statutory Bodies ............................................................................................................ 10 Teaching Service Commission (TSC) ........................................................................... 10 Activities carried out by the Commission .................................................................. 10 Challengers ........................................................................................................... 10 Achievements ........................................................................................................ 10 Vanuatu Education Support Action Plan, 2008 .................................................................. 12 Key Areas Addressed in VESAP ................................................................................. 12 Increased access to education;
 ..................................................................... 12 Improved quality of education; ...................................................................... 12 Enhanced MoE management; and ................................................................ 12 Development of national human resource development planning ..................... 13 Report on the Implementation of the Development Projects under VESAP ...................... 14 Program 1; Access ................................................................................................. 14 Program 2: To improve quality ................................................................................. 14 Program 3: Improve MoE Capacity and School Management ..................................... 17 Program 4: National Human Resources Development Plan ........................................ 19 Program 5: Collective Bargain Agreement ................................................................ 19 Variations ...................................................................................................................... 20 Variation 1 ................................................................................................................. 20 Program 3: Improve MoE Capacity and School Management ..................................... 20 Variation 2 ................................................................................................................. 21 Program 2: Improve Quality .................................................................................... 21 Program 3: Improve MoE Capacity and School Management ..................................... 21 New activities utilizing available VESAP funds (in VUV) in October 2009-December 2010 ............................................................................................................................. 22 Development Fund Summary Report (excl Budgets) ......................................................... 23
23 Financial Statements for the Ministry of Education ............................................................ 24 Department Expenditure Report .................................................................................. 24 Other Expenses ......................................................................................................... 29 Statement of Financial Appropriations for the Ministry of Education and the Department of Youth & Sports .......................................................................................................... 36 Statement of Financial Performance ............................................................................ 43 Contact Officer ............................................................................................................... 48 16th June 2010 Page 2 Ministry of Education 2009 Annual Report Abbreviations Adult Reproductive Health Australian Agency for International Development Agences Universitaires Francaise Curriculum Development Unit Computer Network Services Division of Administration and Finance Division of Basic Education Diploma in Education for Secondary Anglophone Teachers British Development Fund for International Developments Division of Policy and Planning Services Division of Secondary Tertiary and Further Education Examination Assessment Unit Early Childhood Education Education For All Education Management Information System European Union Vanuatu Education Development Projects Gross Enrolment Ratio Government Investment Projects Ministerial Budget Committee Millennium Development Goals ARH AusAID AUF CDU CNS DAF DBE DESA DFID DPPS DSTFE EAU ECE EFA EMIS EUVED GER GIP MBC MDGs MYDT Ministry of Youth Development and Training NEC NGOs NZAID PAHP PEIP Primary Education Improvement Project PRIDE Pacific Initiatives for the Delivery of basic Education PSC RTCs SIL SWAp Sector Wide Approach TVET TSC TSCU Training and Scholarship Coordination Unit UNESCO USP VASTEP VASANOC Vanuatu Amateur Sports and Athletics National
 Organization National Education Commission Non Government Organizations New Zealand Agency for International Development Pacific Action for Health Project United Nations Educational Scientific and Cultural Organization University of the South Pacific Vanuatu/Australia Secondary Teachers Education Project Public Service Commission Rural Training Centers Summer Institute of Linguistics Technical Vocational Education and Training Teaching Services Commission Committee Value Added Tax VAT VEMIS Vanuatu Education Management Information System VESAP Vanuatu Education Support Action Plan VESS Vanuatu Education Sector Strategy VRDTCA Vanuatu Rural Development and Training Community Association Volunteer Services Association Vanuatu Institute of Teacher Education Vanuatu Institute of Technology Vanuatu Institute of Education VSA VITE VIT VIOE 16th June 2010 Page 3 Ministry of Education 2009 Annual Report Director General’s Statement 16th June 2010 Hon.
Charlot Salwai Tabimasmas, MP- Minister of Education Ministry of Education Port Vila, Vanuatu.

Dear, Honourable Minister, I have the honour in submitting to you the 2009 Annual Report of the Ministry of Education.

This report has been prepared under subsection 20 (1) (L) of the Public Service Act of 1998 and in accordance with the guidelines for the preparation of Annual Reports referred to in this subsection and related documents issued by the Public Service Commission.
Year 2009 has been another challenging year.

A lot has been done to implement the agreed activities from the programs under the Vanuatu Education Support Action Plan (VESAP).

The Vanuatu Education Support Action Plan 2008-2009 was funded jointly by AusAID and NZAID from August 2008 to December 2009.
This funding arrangement addresses a transitional period for the Government of Vanuatu and the Development Partners as they work towards the establishment of a Sector Wide Approach (SWAp) in the Education Sector.

This report particularly focuses on the description of each activity under each programme; it highlights the allocated budget towards each programme activities and the actual amount spent; the purpose of the activity, the challenges encountered and the achievements.
At this stage, I wish to thank the team of people who have worked tirelessly in realizing the changes that have taken place to date.

First of all to yourself as Minister responsible, for not only rendering me your full support, but in particular for the level of wisdom expended in navigating the changes, culminating in the successes we have experienced to date.

The political advisors made the most difference in working together as a strong team in terms of unconditional support that was rendered.
The Directors, both Principals of VIT and Vanuatu Institute of Teacher Education (VITE) and the Secretary to the TSC, the PEO‟s and the general staff have all contributed in their very unique ways in realizing these positive changes.
Honourable Minister, as you are fully aware, the Ministry of Education is currently going through major changes and I strongly believe that those changes as they unfold, will be of significant benefit not only to the school children of Vanuatu but also for the youth and adult population at large in the years to come.

Yours sincerely, Wilson Tari Vuti, Acting Director General 16th June 2010 Page 4 Ministry of Education 2009 Annual Report Fig.
1 an Overview of the Revised Structure of Education Minister of Education Political Advisors National Education Commission Teaching Service Commission Education Authorities VITE Council Secretariat for Education Commissions and Councils Secretariat Internal Audit Division of Corporate Services Finance & Accounts Budgeting Planning/Research Monitoring & Evaluation and EMIS Facilities/Asset Management Procurement Director General of Education SCHOOLS TEACHERS & STUDENTS 16th June 2010 Page 5 Secretariat National Education Advisory Council Vanuatu National Commission for UNESCO Universities VIT Council VNTC (Formal TVET) National and MoE HRD Planning & Scholarships Division of Education Services Provincial Education Coordination Basic Education Pre-school & Primary Education Secondary Education Junior Secondary, Senior Secondary & Pre-tertiary & TVET Schools Improvement & National Initiatives Curriculum, Examinations & Assessment Examinations & Assessment Examinata Ministry of Education 2009 Annual Report Corporate Overview Below is a diagram that shows the sequencing of the different sectoral plans and strategies that the Ministry of Education has embark on beginning in 1999 at the dawn of implementing the Comprehensive Reform Program (CRP).
Overview of the different plans of the Ministry of Education since 1999 Ministry of Education Education Master Plan (1999) Corporate Plan (2001) Corporate Plan (2002- 2006) Corporate Plan (2003- 2005) Corporate Plan (2004-2006) Government of Vanuatu Comprehensive Reform Program (CRP) undertaken by the Gov of Vanuatu (1998) PAA (Priorities Action Agenda) 2006-2015.
The PAA is developed from the CRP Vanuatu Education Sector Strategy (VESS) (2007-2016) Planning Long, Acting Short Action Agenda for (2009-2012) Vanuatu Education Support Action Plan 2008-2009 Vanuatu Education Road Map 2010 - 2012 16th June 2010 Page 6 Ministry of Education 2009 Annual Report An overview of the Education Sector The Education Sector comprises of;  Over 80 secondary schools, 400 primary schools 500 kindergartens, and several national institutions which, under the leadership of school committees and councils and the support of parent-teacher associations, deliver education services to over 65,000 students.
 The sub-sectors of early childhood education, primary education, secondary education, technical vocational education and training (TVET), distance education, and tertiary education  Educational services such as teacher training, curriculum, examinations, and the national scholarships office  National advisory groups such as the National Education Commission and the National Education Advisory Council  The Teaching Service Commission  Education Authorities, notably the churches that were registered to manage some schools.
 The Department of Education and six Provincial Education Offices and their Boards which provide overall leadership, management, monitoring and evaluation of the sector.

2009 Enrolments Note that the primary figure accounts for the year levels 1-8 that are only found in the primary schools The distribution number of students in the above table is made by school type.
The total number of pupils in pre-school only includes pupils that enrolled in 2008 in the registered kindergarten schools regardless of age.

The number of primary school students only involves pupils from class 1 to 6 whereas in secondary schools it covers students that enrolled in year 7 to 14 in 2008.
16th June 2010 Page 7 Early Childhood EducationPrimary SchoolSecondary SchoolTotal200513172397381220165111200614056382381350665800200711934376241515364711200811536380571643566028 Ministry of Education 2009 Annual Report Number of schools by school type in 2006-2008 There are three main types of schools operating in the formal education sector of Vanuatu: Early Childhood Education (ECE) centres, or Pre-Schools; Primary Schools (PS); and Secondary Schools (SS).
ECEs are generally operated by communities, to provide young children (usually aged 3 – 5) with introductory schooling before starting Primary School.

Primary School starts at Year 1 in Vanuatu, and continues to year 6, before pupils enter Junior Secondary schooling at Year 7.

Secondary schools usually offer years 7 to 13, with a small number of French institutions also offering Year 14 as a preparatory level for pupils wanting to go on to higher education.
The table above shows the number of ECEs, Primary Schools (PS) and Secondary Schools (SS) over the years 2006 – 2008.

There has been a big decrease in the number of ECEs operating during this time.

This is due to a number of factors, including the limited funding available to support the running of ECEs, and the Government‟s recent focus on establishing „model kindy‟s‟ that teach an approved national curriculum and have trained teachers.
The increase in the number of model kindies has lead to the closure of many informal ECE centres in the rural areas.

On the other hand the number of primary schools decreases each year due to:  We are uncertain about the data of 2006 and suspect it might have been artificially inflated;  The closing of certain primary schools between 2007 and 2008.

In total, 11 primary schools were closed due to the lack of finance and all of them are private schools.
The number of the secondary schools remains stable since 2006.

Number of Teachers in each Sector, by Gender and by Province The above table shows the total number of male and female teachers in each sector by Gender, by Province.

For example, out of the total 694 female ECE teacher, 153 of them were teaching in Malampa.

Note that the total number of teacher is less by 2 in the above table, because the gender identity of two teachers has not been specified.
The 16th June 2010 Page 8 ECEPSSSTotal200686145681139820076794368211972008627425821134NumTeachers2008FMFMFMTotalMalampa15341861733073619Penama7791291283653432Sanma208192331455183739Shefa112625013796140741Tafea99151261682746481Torba4512474418157Total French694659717952414033169ECEPSSS Ministry of Education 2009 Annual Report table below shows the above table in percentage.
There is no gender equality in the teaching force, the distribution of teachers by level shows that there are more female teachers in primary schools compared to the secondary schools.

Number of teachers by language group, by school type code, by gender, 2008 The above number of teachers in the above table is less by 2 because the gender identity of the two teachers was not specified.

Human Resources The table below shows the number of people that are employed by the Ministry of Education in 2009.
The table disaggregates them by gender and their employment status.

Total number of employees + Provinces 114 Gender Males Females Permanent Temporary Contract Daily Rated 69 45 88 8 15 3 Ministry of Education restructuring The temporary and contracted staff will be placed in some of the new positions in the MoE revised structure which should be implemented in 2010.

For permanent staff, transfers will be made by the DG through the directors‟ recommendation.
16th June 2010 Page 9 2008EnglishFrenchVernacularTotalF6172453694M573565F6573077971M5522430795F171691241M2731291403Grand Total2327775673169ECEPSSS Ministry of Education 2009 Annual Report Statutory Bodies Teaching Service Commission (TSC) Activities carried out by the Commission The functions of the Teaching Service Commission are outlined in the Teaching Service Act N0.

15 of 1983 and is mostly to deal with employment issues of the Teaching Service workforce.
Therefore, the major activity of the commission in 2009 includes; dealing with Appeal cases with regards to Posting, Appointing of Officers, Disciplining of officers, Termination of officers, dealing with court cases for officers, Visits to Provinces, Training of officers/ Budget acquisitions, Budget preparations, VERM Annual Work Plan & Disciplining officers appealed against terminations Challengers  Under staffing in the Secretariat of the commission  Political interferences in the commission‟s decisions  Lack of Finance to investigate appeal against terminations  Finance controlled by the Ministry and commission has no control over its usages therefore, always faced difficulties to access of finance on a monthly basis  Decisions of the commission sometimes never carried out by the Ministry staff  Chances to the Ministry of Education Structure by removing the Salary section in the Ministry thus handicap the commission‟s work  Too lengthy bureaucratic processes in the commissions decisions to reach the officers in the field  Amendment to regulations, a priority task was never carried out in 2009 Achievements  MBC approval for the commission‟s 2010 budget to be separated from the Corporate services of the Ministry by creating the commissions chapter head from 544 to 550  Complete 40 appeal cases to posting  Appointment of 129 teachers in 2009  Deal with and complete 28 cases of discipline for serious misconduct  Terminate 8 teachers by way of retirements and resignations  Council of Ministers approval of VT141,900,000 for payment of Non-VTU members for three years disbursements  Deal with and complete three Civil cases before the supreme courts  Visitation in the provinces – Torba and Sanma  Complete the Annual Work Plan for the VERM 16th June 2010 Page 10 Ministry of Education 2009 Annual Report  Complete the 2010 Annual Recurrent budget which include NPI for terminal Benefits for extra VT 64.900.000 which was approved by MBC  Recommended and approved 10 teachers for further tertiary educations 16th June 2010 Page 11 Ministry of Education 2009 Annual Report Vanuatu Education Support Action Plan, 2008 The Vanuatu Education Support Action Plan (VESAP) is a one transitional plan that was funded jointly by AusAID and NZAID from August 2008 to December 2009 Key Areas Addressed in VESAP The 12 months Funding Arrangement for the Vanuatu Education Support Action Plan 2008 (VESAP) sets out the framework for the governance and management of VESS Priorities in 2008.
They are to; a) Increased access to education; To achieve the objectives of the Millennium Development Goals on Universal Primary Education and literacy, a feasibility study on school access and fees was planned to be undertaken under VESAP.

The purpose of this activity was to identify possible new school models and to study the possibility of improving access by removing fees in primary schools.
However, this activity did not happen, since the Government directly embarked on its fee free Universal Primary Education policy in 2009.

The first variation to VESAP provided funds for incentive grants for schools to set up bank accounts with the National Bank of Vanuatu, and to fund financial management training as preparation towards the 2010 Primary School Grants Program.
b) Improved quality of education; There are a number of activities in VESAP that addresses the issue of improving the quality of education.

Pre-school material was procured and successfully delivered to schools.

Consultations on the National Curriculum Statement were held.

Stationery was procured and delivered to schools.

VITE successfully implemented a “Pre-service teacher training harmonized framework”.

The review of education legislation did not occur.


The implementation of the In-service Unit activity was poor.

The book flood activity failed to reach its targets in 2009. c) Enhanced MoE management; and The management of the Ministry depends upon the availability of good quality data in VEMIS.

VEMIS was strengthened by the recruitment of Data Entry Officers.

Funds were allocated for the collection of data and training for MoE staff in data analysis and interpretation.
The Audit Unit was established and strengthened by the contracting two auditors and an international TA.

16th June 2010 Page 12 Ministry of Education 2009 Annual Report d) Development of national human resource development planning The Council of Ministers directed that the Ministry of Education be the leading Ministry in the development of a National Human Resources Development Plan.
Hence under VESAP, the Ministry of Education was to carry out a tracer study of scholarships undertaken and/or completed since 1999.

The activity was carried out successfully and a report was produced.

This was the first move towards the development of the National HRD plan.

16th June 2010 Page 13 Ministry of Education 2009 Annual Report Report on the Implementation of the Development Projects under VESAP Program 1; Access VESAP Activity: Feasibility study on School Access and Fees Project No.
08H75401 Budget: 1,000,0000 Vatu The purpose of this activity was to identify possible new school models and to study the possibility of improving access by removing fees in primary schools.

The activity was postponed owing to the establishment of the School Grant Policy in 2009 by the government of the day.

It was planned for the study to be undertaken in 2010.

Program 2: To improve quality VESAP Activity: Improve Existing Facilities & Logistic Study Project No.
08H75402 Budget: 202,109,999, Vatu The purpose of this activity was to start to refurbish and renovate some of Vanuatu‟s major existing primary schools.

A Technical Assistant was to be recruited to coordinate and study the logistics.

The TA was also to assist the MoE to harmonize the delivery of stationery and to study the best way to deliver stationery along with other equipment and materials.

Challenges: Not all schools were refurbished or renovated as planned owing to the approach adopted by the TA.
The approach focused on renovating schools on a province-by-province basis, rather than on a systematic multi-province approach.

What was achieved?

In 2009, 17 classrooms were built (1 double classroom for Eratap, 1 double classroom for Magarango school, 4 new classrooms for Itakuma, 4 new classrooms for Kokonak.
The following construction or renovation started in 2009 and was completed in 2010: 14 new classrooms in Tafea, 1 new double classroom in Eratap, 1 double classroom in Benbon, 1 double classroom in Brenwei, and renovations in Olal, Sesivi, Silua, and Pangi primary schools.

16th June 2010 Page 14 Ministry of Education 2009 Annual Report VESAP Activity: Curriculum Statement Project No.08H75403 Budget: 15,890,000 Vatu The purpose of this activity was to develop the National Curriculum Statement for Vanuatu.
The National Curriculum Statement is the document which schools will use to ensure that teaching and learning programs enable all students to meet the requirements of the Vanuatu curriculum.

Challenges: Credit to the small number of curriculum officers, inspectors and clerical staff who gave up many weekends and after hours to organize the Forums and to prepare documents.

What was achieved?
What was achieved?

After consultations, a draft Vanuatu National Curriculum Statement has been developed VESAP Activity: VITE Curriculum Harmonization Project No.08H75404 Budget: 4,000,000 Vatu The purpose of this activity was to harmonize the VITE Pre-Service Curriculum Framework curriculum.

VITE is still not harmonized in terms of entry criteria, structures, content and assessment of courses.

What was achieved?
What was achieved?

The document: „Pre-Service Teacher Training: A New Harmonized Framework’ including criteria, structures, content and assessment of courses as well as 90 Course Outlines were developed and written involving all VITE lecturers.

VITE ready to start new programs with 2010 trainees‟ intake.
VESAP Activity: In-Service Unit (ISU) Project No.08H75405 Budget: 24, 826,400 Vatu The purpose of this activity was to establish the In-Service Unit Challenges: The ISU Manager, Primary Coordinator, Secondary Coordinator and the administrative officer were working on a temporary basis and were not formally appointed in 2009.

The office was not set up & opened in 2009.

There was no training undertaken in 2009.

What was achieved: The renovation of the building was completed.
Office equipment and furniture were purchased.

Visits to 5 schools on Santo & 5 schools on Malekula occurred to collect information on training needs.
16th June 2010 Page 15 Ministry of Education 2009 Annual Report VESAP Activity: Book Flood Project No.08H75406 Budget: 80,750,000 Vatu The purpose of this activity was to procure reading books and cupboards for French and English primary schools, including year 5 and 6, and distribute them to the selected schools Challenge: The Ministry of Education lacks an officer with knowledge of the National Tender Board procedures and processes.
Another challenge was the delay (several months) caused by MoE and State Law Office in approving the contracts template.

What was achieved?

The books have not yet been delivered to schools.

Books and cupboards were, however, ordered and paid for.
VESAP Activity: Stationery Project No.08H75407 Budget: 94,440,220 Vatu The purpose of this activity was to provide stationery to all government and government assisted primary schools in all provinces Challenge: The challenge has been completing the activities in a timely way.

What was achieved?

The activity was implemented without much difficulty and all stationery supplies were distributed to all state schools between February and March of 2009.
VESAP Activity: Pre-School Material Project No.08H75408 Budget: 13,514,297 Vatu The proposed activity aims to help actual long-established pre-schools to renew their material.

.

The challenges faced are the same for all Provinces:  Funds were received late, so work started late.

 There was difficulty with transport for some ports where ships and planes do not make regular calls.

 Weather was also one reason why work was occasionally delayed.
 Communities usually have a lot of other activities going on, and ECE is usually at the bottom of their list.

ECE is not a priority for many leaders/parents.

What was achieved?

All Provinces have selected 35 pre schools, with priority given to the schools that are attached to a Primary School.

All Provinces have reported 100% completion except for Shefa.

9 pre schools in Epi have upgrades done to their buildings and their teachers will be getting training in June 2010.
100 percent selected pre schools received a copy of the curriculum and the kindabuk.

16th June 2010 Page 16 Ministry of Education 2009 Annual Report Program 3: Improve MoE Capacity and School Management VESAP Activity: VEMIS Survey 2008 Project No.08H75409 Budget: 13,000,000 vatu The purpose of this activity was to continue updating and upgrading the 2008 VEMIS database.

Challenge: The server was down at the end of 2009 and affected VEMIS work.
When problems occur in the IT system, the VEMIS Unit does not have the expertise to fix them.

Hence, they need to liaise with UNIQUEST, which is not always easy.

The VEMIS unit lacks manpower, and the urgent recruitment of an extra statistician is crucial for reducing workload and maintaining continuity in the work of VEMIS.

The lack of a competent VEMIS Manager is also a challenge.

What was achieved?

All planned VEMIS training was undertaken.

VEMAC meetings were held.


A VEMIS pre-service teaching module was developed with VITE.

User of the system requires basic skills in operating the system as well as interpretation of the statistics and provision of reports.

The VEMIS Survey of 2008-2009 was done.

The rate of return of survey returns forms was 100% for the 2008-2009 year.

This activity absorbed the major portion of the VEMIS funds.

The VEMIS system was upgraded 4 times to create new fields in the system.
The VEMIS Survey Manual was reviewed.

2008 and 2009 baseline data were established, and were used to design the 2008 and 2009 budget.
VESAP Activity: Strengthening of Audit Unit Project No.08H75410 Budget: 5,900,000 Vatu The purpose of this activity was to expand and strengthen the capacity of the Internal Audit Unit, ensuring it was adequately resourced with non- salary funding and technical assistance to undertake a structured rolling program of Head Office, PEO and school audits (Financial Capacity Assessment, 2007).
Challenge: Given the new government policy on UPE, the Internal Audit Unit also assisted the Ministry of Finance with the implementation of the new school bank accounts by monitoring progress and checking bank confirmations of closures.

What was achieved?

The following documents were developed: Internal Audit Handbook, Internal Audit Charter drafted, and Internal Control Questionnaire for school audits finalized and implemented.
There were courses and workshops conducted for Internal Audit staff to strengthen their capacity.

In 2009, 48 schools were audited.

16th June 2010 Page 17 Ministry of Education 2009 Annual Report VESAP Activity: Additional Finance Officers Project No.08H75411 Budget: 3,700,000 Vatu The purpose of this activity is to recruit two additional finance officers to reinforce the Head Office Finance Unit.
The two officers to be recruited were: a senior programme budgeting officer, with responsibility for overall coordination of medium term and annual budgeting and costing of the education SWAp, and an Accountant tasked with full time responsibility for financial management and donor-assisted projects/programs What was the funding used for?

The two officers were recruited in 2009 and contracted up to 31st December 2009.

Challenge: No challenge What was achieved?


Two Finance officers were appointed as planned.

VESAP Activity: MTEF and FC TA Study on Models of Pro-poor Scholarship Project No.08H75412 Budget: 1,000,000 The purpose of this activity is to refine and further develop the education MTEF, especially the costing and sequencing of its individual components.
At the same time the project was intended to design and cost the financial management component of an overall MoE capacity building program to help strengthen MoE capacity for program design, costing and prioritization.

Challenge: The main challenge was actually implementing the activity.

The terms of reference for the role of the international technical assistant were not developed by the MOE.

What was achieved?
What was achieved?

There was no achievement as activity was not implemented VESAP Activity: VESS facilitator Project No.08H75413 Budget: 1,000,000 The fund was developed to meet administrative costs for the VESS facilitator.

The facilitator will advise and assist MoE senior staff with the successful implementation of the VESS through improved sector coordination and management.
Other roles of the facilitator were to assist MoE to achieve well coordinated sector planning and budgeting, management, monitoring and progress reporting in order to achieve the goals set out in the VESS Challenges: The formalization and setting up of Technical Working Groups were delayed.

The respective roles of MoE and MFEM in relation to VESS implementation were not clear.

What was achieved?

A long term expert was contracted for 18 months, starting from August 2008.
Seven (7) workshops on SWAp were conducted at the MoE and 2 in the provinces.

The Facilitator also ran SWAp sessions for the Education Partners Group.

A session on decentralization was also conducted.

TOR for JRM and Technical Working Group were developed.

The following documents were developed: Progress Report model, the Manual on Proceedings for Implementing VESS, VESAP & PAF.
16th June 2010 Page 18 Ministry of Education 2009 Annual Report Program 4: National Human Resources Development Plan VESAP Activity: Tracer study Project No.08H75414 Budget: 5,000,000 The purpose of this activity was to undertake a tracer study of scholarships undertaken and/or completed since 1999.
Challenges: The lack of staffing and weak capacity in the MOE HRD Unit, and the full workload of the Scholarships Unit, means that it will be difficult for the MOE to follow up adequately this report and the associated draft National Human Resource Development Plan, which was developed in December 2007.

The MOE plans to recommend that responsibility for this activity be transferred to a control department such as the Prime Minister‟s Office.
The report was done in isolation without proper consultation with the MoE.

No presentation of the findings was done to the Ministry of Education What was achieved?
The tracer study report was produced in the first half of 2010 but not used by the MoE, Program 5: Collective Bargain Agreement VESAP Activity: Teachers transfer allowance backlog payment Project No.08H75415 Budget: 114,210,000 Vatu The purpose of this activity was to get the outstanding transfer allowances for the teachers paid as stated in the Teaching Service Staff Rules of 1985, paragraph 6.12 (b).
The amended in 1994 state that ”that an officer who has been transferred from his home island to an urban area, or to another island, or to an urban area on home-island will be entitled to receive an allowance of 2,500 vatus per month”.

The amendment was made but never budgeted for and paid.

The allowance was incurred from 1994 to 2005 when the transfer allowance entitlement ceased when The Teaching Service Commission amended the Teaching Service Staff rules effective as of 1 January 2005.
Challenges: The challenge was to fund the backlog of teacher expenses at one time (VTU and Non VTU members).

The MoE and TSC have no proper teachers records which makes it difficult to cover teachers who entitle.

What was achieved?

Payments were made to teachers who were members of VTU.
16th June 2010 Page 19 Ministry of Education 2009 Annual Report Variations While approaching the dateline for the completion of the VESAP activities, the Ministry realizes that due to certain reasons the VESAP funds were not fully utilize.
This prompted the Government of the Republic of Vanuatu (represented by the Ministry of Education), AusAID and NZAID to make a variation on the funding arrangement for Vanuatu Education Sector Action Plan 2008 Variation 1 The Variation No.1 on 17 June 17th 2008 agree that, VUV 40,000,000 of Development Partners‟ tranche 1 contribution would be immediately drawn down by the Ministry of Finance and Economic Management to be used as incentive grants to reform school grant payments system in this new activity.
And also that VUV 16,000,000 of Development Partners Tranche 1 contributions, be used by the Ministry of Finance and Economic Management to be drawn upon immediately to provide training, accountability and public awareness support to the school financial management reform in conjunction with the Ministry of Education.
Program 3: Improve MoE Capacity and School Management VESAP Activity: School Fee Grants Project No.08H75416 Budget: 40,000,000 Vatu Amount spent: 37,129,870 Vatu Unspent: 2,870,130 Vatu Purpose.

The Council of Ministers approved a proposal to introduce in 2009 a system of bank accounts for primary schools in accordance with the requirements of the Public Finance and Economic Management Act.

All primary schools were to open bank accounts approved by the DG of the Ministry of Finance.
A 40,000,000 Vatu grant (allocated on a per student basis) would be distributed to schools that opened such accounts.

Challenges: The main challenge was to ensure that every school opened a bank account with the National Bank of Vanuatu.

What was achieved?

99% of targeted schools managed to open their bank accounts ready for delivery of the funds from the primary school grants programme in 2010.
VESAP Activity: Improve School Financial Management Project No.08H75417 Budget: 16,000,000 Vatu Purpose: The incentive activity was supported by additional technical assistance and training activities to a budget of 16,000,000 Vatu.

Challenges: A challenge was managing the co-ordination between MFEM and the MoE.

The split roles had the potential to lead to confusion.

What was achieved?

The training was delivered.


Preparation for the pre-training was done in late 2009. and the training actually took place in 2010.
16th June 2010 Page 20 Ministry of Education 2009 Annual Report Variation 2 The Government of the Republic of Vanuatu (represented by the Ministry of Education), AusAID and NZAID made a second variation to the funding arrangement for Vanuatu Education Sector Action Plan 2008 on 12 October 2009 The variation approves transition of VESAP activities and new activities to take place up until the end of December 2010.
These activities include 2 ongoing VESAP activities (that were intended to conclude in 16 June 2009), as well as other new VESAP activities to utilize the remaining VESAP funds.

The first two tables below ate the transition activities, while the last table outlines the new activities that the available VESAP funds will be used on.
Program 2: Improve Quality VESAP Activity: Language Policy Project No.08H75418 Budget: 7,100,000 The funds were used to conduct consultations in the provinces for the Education Language Policy.

The policy‟s objective is to create through the education system Ni Vanuatu who can speak more than one language (particularly English & French) Challenges: The VESAP fund allocated for this activity is insufficient for the wider coverage of people that need to be consulted.

Further funding is sought through VERM.


What was achieved?

More than 270 people were consulted in the provinces.

Consultations were successfully conducted in Shefa, Sanma and Penama.

Program 3: Improve MoE Capacity and School Management VESAP Activity: Review Education Acts Project No.08H75419 Budget: 5,000,000 Vatu Most of the educational acts are obsolete and need revision to progress reforms.

The purpose of this activity was to fund a TA to undertake review of the existing educational acts.
Challenges: The Ministry of Education needed to develop the terms of reference for the TA‟s work, and advertise for a TA.

This work was not done.

What was achieved?
No achievement, as activity was not implemented 16th June 2010 Page 21 Ministry of Education 2009 Annual Report New activities utilizing available VESAP funds (in VUV) in October 2009-December 2010 Program Program 2: Activity 1: Improving existing facilities and logistics study Program 2: Activity 1: Improving existing facilities and logistics study Program 2: Quality Improvement Activity 2: Curriculum Statement Program 2: Quality Improvement Activity 2: Curriculum Statement Program 2: Quality Improvement Activity 3: Stationery Program 2: Quality Improvement Activity 7: Language Policy Consultation (new activity) Program 2: Quality Improvement Activity 8: Review of Education Acts (new activity) Total Recruitment and Salary for a PEO Facilities Explanation Expected expenditure by 31 December 2010 750,000 Recruitment and Salary for 4 facilities foremen 900,000 Recruitment and Salary for a PEO curriculum Recruitment and Salary for 4 curriculum writers Tendering for 2011 stationery requirements National consultation on Draft Education Language Policy Review and revision of education related acts to progress reforms 750,000 1,140,000 33,900,000 7,100,000 5,000,000 49,540,000 16th June 2010 Page 22 Ministry of Education 2009 Annual Report Development Fund Summary Report (excl Budgets) For transactions up to 30 June 2010, Projects from 08H75401 to 08H75419 Project Description Revenue Actual Expenses Commitment Total Project Balance 08H75401 VESAP Feasibility Study on School Access & Fees 1,000,000 - - - 1,000,000 08H75402 VESAP Improve Existing Facilities & Logistics Study 202,109,999 104,508,317 63,775 104,572,092 97,537,907 08H75403 VESAP Curriculum Statement 15,890,000 12,538,548 - 12,538,548 08H75404 VESAP VITE Curriculum Harmonization 4,000,000 2,124,581 08H75405 VESAP Establishment of the In-Service Unit 24,826,400 8,426,308 56,538 69,486 08H75406 VESAP Book Flood 08H75407 VESAP Stationery 08H75408 VESAP Pre-school Materials 08H75409 VESAP VEMIS Survey 2008 08H75410 VESAP Strengthening of Audit Unit 08H75411 VESAP
 Additional Finance Officers 80,750,000 94,440,220 947,675 67,795,219 60,540,214 26,645,001 13,514,297 13,514,297 13,000,000 10,837,286 5,900,000 3,700,000 3,878,912 2,869,521 08H75412 VESAP MTEF and FC TA Study on Models of Pro-poor scholarship 1,000,000 08H75413 VESAP VESS facilitator 08H75414 VESAP Tracer Study 08H75415 VESAP Teachers transfer allowances backlog payment 08H75416 VESAP School fee grants 1,000,000 522,104 5,000,000 5,000,000 114,210,000 113,500,000 40,000,000 37,129,870 2,181,119 3,351,452 1,818,881 8,495,794 16,330,606 61,487,889 94,440,220 13,514,297 19,262,111 - - 10,837,286 2,162,714 4,058,462 2,869,521 1,841,538 830,479 - 1,000,000 522,104 5,000,000 477,896 - 113,500,000 710,000 37,129,870 2,870,130 - - 179,550 - - - - - 08H75417 VESAP Improved school financial management 16,000,000 16,172,559 58,320 16,230,879 (230,879) 08H75418 Language Policy 08H75419 Review Education Acts Total 7,100,000 5,000,000 648,440,916 7,100,000 - 7,100,000 - 406,865,197 87,612,884 494,478,081 - 5,000,000 153,962,835 16th June 2010 Page 23 Ministry of Education 2009 Annual Report Financial Statements for the Ministry of Education Department Expenditure Report DEPARTMENT EXPENDITURE REPORT 54 EDUCATION For the Twelve Months Ending Thursday December 31 2009 COA DESCRIPTION EXPENSES MENTS COMMIT- TOTAL EXP & COMMT ANNUAL UNDER/ ORIGINAL BUDGET (OVER) BUDGET PERSONNEL EXPENSES Family Allowance 8AAF 8AAG Political Gratuity Allowances 52,271,393 52,271,393 8AAH Housing Allowances 8AAO Other Allowances 8AAP Home Island Passage Allowances 8AAS Special Allowances 8ASP Provident Fund 8AWD Daily Rated Wages 8AWO Overtime Wages 154,845,800 529,741 1,778,532 8,958,760 101,241,830 901,903 1,411,461 154,845,800 529,741 1,778,532 8,958,760 101,241,830 901,903 1,411,461 117,730,624 49,890,404 287,300 -2,380,989 287,300 - 37,115,176 21,662,852 21,133,111 -451,565 74,347,112 65,388,352 1,105,788 -901,903 -1,411,461 - 1,326,967 102,347,618 49,890,404 287,300 117,730,624 21,662,852
 1,326,967 74,347,112 102,347,618 8AWP Permanent Wages PAYR Personnel Budget Virements 2,518,158,272 2,518,158,272 2,427,897,944 -4,441,000 90,260,328 2,427,897,944 -4,441,000 TOTAL PERSONNEL EXPENSES 2,840,097,692 2,840,097,692 2,791,049,821 49,047,871 2,795,490,821 - 16th June 2010 Page 24 OPERATING EXPENSES 8CAB Subsistence Allowances 8CAP Repatriation Allowances 8CAS Sitting Allowances 8CBI International Accommodation 8CBL Local Accommodation 8CCL Local Courses Injuries Damages 8CDI 8CEC Consultants Fees 8CFV Vehicles Fuel 8CGM Mail Carriage Freight 8CGO Other Charges - Freight 8CGR Transport - Freight 8CGS Storage - Freight 8CHI 8CIE 8CIF 8CJO Office Cleaning 8CKD Advertising - Communications 8CKL 8CKP Postage - Communications 8CKR Printing - Communications 8CKS Stationery - Communications Telephone / Fax - Communications International Medical Treatment Equipment Hire Facilities Hire Translation Communications 8CKT 8CMG General - Materials 8CNO Office Rental 8CNT Other Rental 8COC Court Costs 8COF Refunds 8COI Incidentals Ministry of Education 2009 Annual Report -4,025,760 15,000 856,181 2,640,000 -752,089 1,810,549 1,000,000 1,500,000 1,396,908 -1,008,206 -689,402 -1,532,614 200,000 -190,000 -106,500 -883,266 532,186 -100,924 -9,460 -35,810 -7,119,186 -510,993 555,328 -474,813 -214,956 -75,000 977,000 1,158,212 -8,250,677 6,683,603 15,000 860,000
 2,640,000 2,692,209 2,100,000 1,000,000 1,500,000 2,173,922 215,000 179,881 881,492 200,000 545,120 475,000 300,000 300,000 6,520,488 2,990,932 5,270,000 60,000 1,000,000 1,700,000 1,490,196 16th June 2010 Page 25 Ministry of Education 2009 Annual Report 8COP Official Entertainment 8COS Insurance 8COT Termination Payment 8CPA Allowances - Scholarships 8CPE Fees - Scholarships 8CRB Buildings Repairs & Maintenance International Travel Local Travel Equipment Repairs & 8CRE Maintenance 8CRM Maintenance Contract 8CRV Vehicles Repairs & Maintenance 8CSD Distribution Supplies 8CTI 8CTL 8CUE Electricity Utilities 8CUW Water Utilities 8CWL Local Workshops 8CXD Death Benefit - Ex-gratia 8CZV Value Added Tax 8DGA Ancillary Staff 8DGO Operating Grant 8DGR Repairs 8DGS Stationery 8DNO Other Non Profit Institution 8DNV V.B.T.C.
Non Profit Institution 8EBR Buildings - Renovation 8EEA Equipment - Additional General 8EEC Equipment - Computer 8EEH Equipment - Heavy Equipment 8EEP Equipment - Photocopiers 8EFO Furniture - Office Furniture -20,500 - 23,241,339 - 26,250,000 15,020,025 26,541,197 16,629,754 -162,461 1,011,000 7,681,569 2,250,000 500,000 1,072,112 7,500,000 400,000 1,600,000 5,000,000 7,230,827 758,194 500,000 479,620 -672,656 5,451,070 13,299,010 11,527,009 618,639 -321,507 1,580,000 5,000,000 -731,962 47,214,422 47,214,422 - 42,925,706 -44,450 3,532,838 3,310,000 800,000 -200,000 2,114,657 75,574 -240,030 -1,711,421 - 16th June 2010 Page 26 Ministry of Education 2009 Annual Report 8FCB Bank Charges OVER Overhead Budget Virements 33,100 33,100 70,000 4,441,000 36,900 4,441,000 70,000 TOTAL OPERATING EXPENSES 381,286,760 381,286,760 386,683,999 5,397,239 382,242,999 TOTAL EXPENDITURE 3,221,384,452 3,221,384,452 3,177,733,820 43,650,632 3,177,733,820 - DEPARTMENT EXPENDITURE REPORT 51 EDUCATION For the Twelve Months Ending Thursday December 31 2009 TOTAL EXP & COMMT ANNUAL UNDER/ ORIGINAL BUDGET (OVER) BUDGET COA DESCRIPTION EXPENSES MENTS PERSONNEL EXPENSES Family Allowance 8AAF 251,564 COMMIT- 8AAG Political Gratuity Allowances 3,286,917 8AAH Housing Allowances 8AAO
 Other Allowances 8ASP Provident Fund 8AWO Overtime Wages 8AWP Permanent Wages 7,320,037 373,826 929,451 277,000 20,005,445 251,564 816,000 3,286,917 564,436 - 3,286,917 - 7,320,037 106,174 -59,553 -277,000 20,005,445 26,408,397 6,402,952 7,320,037 373,826 929,451 277,000 480,000 869,898 816,000 480,000 869,898 26,408,397 28,574,295 TOTAL PERSONNEL EXPENSES 32,444,240 32,444,240 28,574,295 - 3,869,945 OPERATING EXPENSES 16th June 2010 Page 27 International Accommodation Local Accommodation 8CAB Subsistence Allowances 8CAS Sitting Allowances 8CBI 8CBL 8CFV Vehicles Fuel 8CGR Transport - Freight 8CHT Other Medical Treatment 8CJO Office Cleaning 8CKP Postage - Communications 8CKS Stationery - Communications Telephone / Fax - 8CKT Communications Incidentals 8COI 8COT Termination Payment 8COU Uniforms 8CRB Buildings Repairs & Maintenance Equipment Repairs & Maintenance 8CRE 8CRV Vehicles Repairs & Maintenance 8CTI International Travel Local Travel 8CTL 8CZV Value Added Tax 8EFO Furniture - Office Furniture TOTAL OPERATING EXPENSES Ministry of Education 2009 Annual Report -383,840 100,000 300,000 24,556 279,543 15,000 10,000 25,000 20,000 90,111 216,307 26,213 90,000 10,800 216,000 84,222 46,169 -71,839 - 1,383,186 -42,337 263,111 350,000 100,000 300,000 150,000 500,000 15,000 10,000 25,000 20,000 150,000 250,000 130,442 90,000 10,800 216,000 100,000 300,000 250,000 484,000 300,000 400,000 4,215,412 4,215,412 4,151,242 -64,170 4,151,242 TOTAL EXPENDITURE 36,659,652 36,659,652 32,725,537 - 3,934,115 32,725,537 16th June 2010 Page 28 Ministry of Education 2009 Annual Report Other Expenses 16th June 2010 Page 29
 recv_entity_idText58recv_doc_idActualMBudgetM1_Year_+ActualYTDBudgetYTD4_Years_+Text62Personnel8AAFFamily Allowance2208071544494642515648160005644368160008AAGGratuitie Allowances32869170-328691732869170-328691708AAHHousing Allowances6765050-67650573200370-732003708AAOOther Allowances450042081375813738264800001061744800008ASPProvident Fund8719376266-10927929451869898-595538698988AWOOvertime Wages240000-240002770000-27700008AWPPermanent Wages189039823153564249582000544526408397640295226408397Goods and services8CABSubsistence Allowances-45000045000733840350000-3838403500008CASSitting Allowances00001000001000001000008CBIInternational Accommodation00003000003000003000008CBLLocal Accommodation000125444150000245561500008CFVVehicles Fuel0002204575000002795435000008CGRTransport - Freight00001500015000150008CHTOther Medical Treatment00001000010000100008CJOOffice Cleaning00002500025000250008CKPPostage - Communications00002000020000200008CKSStationery - Communications-1057901057959889150000901111500008CKTTelephone / Fax - Communications000336932500002163072500008COIIncidentals-30000030000104229130442262131304428COTTermination Payment00009000090000900008COUUniforms00001080010800108008CRBBuildings Repairs & Maintenance00002160002160002160008CREEquipment Repairs & Maintenance00015778100000842221000008CRVVehicles Repairs & Maintenance000253831300000461693000008CTIInternational Travel000321839250000-718392500008CTLLocal Travel0001867186484000-13831864840008CZVValue Added Tax-132101321342337300000-423373000008EFOFurniture - Office Furniture000136889400000263111400000OVEROverhead expenses0000000 Ministry of Education 2009 Annual Report 16th June 2010 Page 30 ACTUALBUDGETUNDER / OVERTOTAL BUDGETPERSONNEL EXPENSES8AAFFamily Allowance251,564 816,000 564,436 816,000 8AAGGratuitie Allowances3,286,917 - (3,286,917) - 8AAHHousing Allowances7,320,037 - (7,320,037) - 8AAOOther Allowances373,826 480,000 106,174 480,000 8ASPProvident Fund929,451 869,898 (59,553) 869,898 8AWOOvertime Wages277,000 -
 (277,000) - 8AWPPermanent Wages20,005,445 26,408,397 6,402,952 26,408,397 TOTAL PERSONNEL EXPENSES32,444,240 28,574,295 (3,869,945) 28,574,295 OPERATING EXPENSES8CABSubsistence Allowances733,840 350,000 (383,840) 350,000 8CASSitting Allowances- 100,000 100,000 100,000 8CBIInternational Accommodation- 300,000 300,000 300,000 8CBLLocal Accommodation125,444 150,000 24,556 150,000 8CFVVehicles Fuel220,457 500,000 279,543 500,000 8CGRTransport - Freight- 15,000 15,000 15,000 8CHTOther Medical Treatment- 10,000 10,000 10,000 8CJOOffice Cleaning- 25,000 25,000 25,000 8CKPPostage - Communications- 20,000 20,000 20,000 8CKSStationery - Communications59,889 150,000 90,111 150,000 8CKTTelephone / Fax - Communications33,693 250,000 216,307 250,000 8COIIncidentals104,229 130,442 26,213 130,442 8COTTermination Payment- 90,000 90,000 90,000 8COUUniforms- 10,800 10,800 10,800 8CRBBuildings Repairs & Maintenance- 216,000 216,000 216,000 8CREEquipment Repairs & Maintenance15,778 100,000 84,222 100,000 8CRVVehicles Repairs & Maintenance253,831 300,000 46,169 300,000 8CTIInternational Travel321,839 250,000 (71,839) 250,000 8CTLLocal Travel1,867,186 484,000 (1,383,186) 484,000 8CZVValue Added Tax342,337 300,000 (42,337) 300,000 8EFOFurniture - Office Furniture136,889 400,000 263,111 400,000 TOTAL OPERATING EXPENSES4,215,412 4,151,242 (64,170) 4,151,242 Ministry of Education 2009 Annual Report PERSONNEL EXPENSES ACTUAL BUDGET UNDER / OVER TOTAL BUDGET 8AAF 8AAG 8AAH 8AAO 8AAP 8AAS 8ASP 8AWD 8AWO 8AWP TOTAL PERSONNEL EXPENSES OPERATING EXPENSES 8CAB 8CAP Family Allowance 52,271,393 49,890,404 (2,380,989) 49,890,404 Gratuitie Allowances - 287,300 287,300 287,300 Housing Allowances 154,845,800 117,730,624 (37,115,176) 117,730,624 Other Allowances Home Island Passage Allowances 754,741 21,662,852 20,908,111 21,662,852 1,778,532 1,326,967 (451,565) 1,326,967 Special Allowances 9,013,558 74,347,112 65,333,554 74,347,112 Provident Fund 101,241,830 102,347,618 1,105,788 102,347,618 Daily Rated
 Wages Overtime Wages 901,903 1,411,461 - - (901,903) (1,411,461) - - Permanent Wages 2,518,509,147 2,427,897,944 (90,611,203) 2,427,897,944 2,840,728,365 2,795,490,821 2,795,490,821 2,795,490,821 Subsistence Allowances 10,709,363 6,683,603 (4,025,760) 6,683,603 Repatriation Allowances - 15,000 15,000 15,000 16th June 2010 Page 31 8CAS 8CBI 8CBL 8CCL 8CDI 8CEC 8CET 8CFV 8CGM 8CGO 8CGR 8CGS 8CHI 8CIE 8CIF 8CJO 8CKD Ministry of Education 2009 Annual Report Sitting Allowances 3,819 860,000 856,181 860,000 International Accommodation - 2,640,000 2,640,000 2,640,000 Local Accommodation 3,444,298 2,692,209 (752,089) 2,692,209 Local Courses 289,451 2,100,000 1,810,549 2,100,000 Injuries Damages Consultants Fees Other Fees Vehicles Fuel - - - 1,000,000 1,000,000 1,000,000 1,500,000 1,500,000 1,500,000 - - - 777,014 2,173,922 1,396,908 2,173,922 Mail Carriage Freight 1,223,206 215,000 (1,008,206) 215,000 Other Charges - Freight 869,283 179,881 (689,402) 179,881 Transport - Freight 2,414,106 881,492 (1,532,614) 881,492 Storage - Freight International Medical Treatment Equipment Hire Facilities Hire Office Cleaning Advertising - Communications - 200,000 200,000 200,000 190,000 106,500 883,266 - - - (190,000) (106,500) (883,266) - - - 12,934 545,120 532,186 545,120 16th June 2010 Page 32 8CKL 8CKP 8CKR 8CKS 8CKT 8CMG 8CNO 8CNT 8COC 8COF 8COI 8COP 8COS 8COT 8CPA 8CPE Ministry of Education 2009 Annual Report 575,924 475,000 (100,924) 475,000 Translation Communications 309,460 300,000 (9,460) 300,000 Postage - Communications 335,810 300,000 (35,810) 300,000 Printing - Communications 13,639,674 6,520,488 (7,119,186) 6,520,488 Stationery - Communications Telephone / Fax - Communications 3,501,925 2,990,932 (510,993) 2,990,932 4,714,672 5,270,000 555,328 5,270,000 General - Materials 534,813 60,000 (474,813) 60,000 Office Rental Other Rental Court Costs Refunds Incidentals 214,956 75,000 - - (214,956) (75,000) - - 23,000 1,000,000 977,000 1,000,000 541,788 1,700,000 1,158,212 1,700,000
 9,740,873 1,490,196 (8,250,677) 1,490,196 Official Entertainment 11,557 400,000 388,443 400,000 Insurance 20,500 - (20,500) - Termination Payment 85,153,074 61,911,735 (23,241,339) 61,911,735 Allowances - Scholarships 41,270,025 26,250,000 (15,020,025) 26,250,000 Fees - Scholarships 9,911,443 26,541,197 16,629,754 26,541,197 16th June 2010 Page 33 8CRB 8CRE 8CRM 8CRV 8CSD 8CSO 8CTI 8CTL 8CUE 8CUW 8CWL 8CXD 8CZV 8DGA 8DGO 8DGR 8DGS Ministry of Education 2009 Annual Report Buildings Repairs & Maintenance Equipment Repairs & Maintenance Maintenance Contrac Vehicles Repairs & Maintenance 1,173,461 1,011,000 (162,461) 1,011,000 1,491,806 2,250,000 758,194 2,250,000 - 500,000 500,000 500,000 592,492 1,072,112 479,620 1,072,112 Distribution Supplies 672,656 Other Suppliers - - - (672,656) - - - International Travel 2,230,499 7,681,569 5,451,070 7,681,569 Local Travel 1,772,001 13,299,010 11,527,009 13,299,010 Electricity Utilities 6,881,361 7,500,000 618,639 7,500,000 Water Utilities 721,507 400,000 (321,507) 400,000 Local Workshops 20,000 1,600,000 1,580,000 1,600,000 Death Benefit - Ex-gratia - 5,000,000 5,000,000 5,000,000 Value Added Tax 7,962,789 7,230,827 (731,962) 7,230,827 Ancillary Staff Grant - 47,214,422 47,214,422 47,214,422 Operating Grant 145,357,064 102,431,358 (42,925,706) 102,431,358 Repairs Grant Stationery Grant 44,450 - (44,450) - 16th June 2010 Page 34 Ministry of Education 2009 Annual Report 11,467,162 15,000,000 3,532,838 15,000,000 Other Non Profit Institution V.B.T.C.
Non Profit Institution Vanuatu Youth Council Non Profit Institution Buildings - New - - - - Buildings - Renovation 200,000 3,310,000 3,310,000 3,310,000 800,000 800,000 800,000 - - - - - (200,000) - - - Equipment - Aditional General 3,462,269 5,576,926 2,114,657 5,576,926 3,024,426 3,100,000 75,574 3,100,000 Equipment - Computer Equipment - Heavy Equipment Equipment - Photocopiers 1,711,421 240,030 - - (240,030) (1,711,421) - - Furniture - Office Furniture 730,532 300,000 (430,532) 300,000 Bank Charges 33,100 70,000 36,900 70,000 8DNO 8DNV 8DNY 8EBN 8EBR 8EEA 8EEC 8EEH 8EEP 8EFO 8FCB TOTAL OPERATING EXPENSES 381,286,760 381,286,760 381,286,760 381,286,760 16th June 2010 Page 35 Ministry of Education 2009 Annual Report Statement of Financial Appropriations for the Ministry of Education and the Department of Youth & Sports 16th June 2010 Page 36 OriginalSupplementaryFinalBudgetFinalAppropriationAppropriationAppropriationVirementsBudgetActualVariance%MINISTRY OF EDUCATIONEDUCATION MINISTRY CABINET32,725,53732,725,53732,725,53736,659,652-3,934,115-12.00%EDUCATION DEPARTMENT3,177,733,8203,177,733,8203,177,733,8203,221,058,907-43,325,087-1.40%TOTAL FOR MINISTRY OF EDUCATION3,210,459,3573,210,459,3573,210,459,3573,257,718,559-47,259,202-1.50%MINISTRY OF YOUTH DEVELOPMENT & TRAININGYOUTH DEVELOPMENT & TRAINING CABINET31,635,98131,635,98131,635,98135,797,134-4,161,153-13.20%DEPARTMENT OF YOUTH & SPORTS72,160,71772,160,71772,160,71771,832,342328,3750.50%Total for Ministry of Youth Development & Training103,796,698103,796,698103,796,698107,629,476-3,832,778-3.70%Government of VanuatuSUMMARY OF APPROPRIATIONS BY DEPARTMENT (EXPENSES AND CAPITAL PAYMENTS)Recurrent Fund excl AccrualsFor the Twelve Months Ending Thursday December 31 2009 Ministry of Education 2009 Annual Report Ministry of Education Statement of Appropriations Min Program Activity Cost Centre Budget Original Appropriation Actual to Date Ministry Cabinet Cabinet Support Cabinet Operations Cabinet Operations Office of the Director General Office of the Director
 General Internal Audit Unit Human Resource Development Unit Human Resource Development Unit 32,725,537 32,725,537 36,659,652 0 32,725,537 32,725,537 6,725,222 0 5,357,472 26,744,233 0 0 0 32,725,537 36,659,652 32,725,537 36,659,652 6,725,222 5,391,806 0 0 5,357,472 4,222,435 26,744,233 22,923,819 0 0 Training & Scholarship Fund 64,641,197 64,641,197 64,682,478 Code 51AA 51AA MEAA MEA 54AA 54AA 54AB 54AC 54AC 54AD 16th June 2010 Page 37 ActivityOriginalSupplementaryFinalBudget VirementsFinal Budget Actual Expenditure Under/ (Over)Percentagevatuvatuvatuvatuvatuvatuvatu%MINISTRY OF EDUCATIONMinistry CabinetMEAA32,725,537 -32,725,537 -32,725,537 36,659,652 (3,934,115)-12%Director General's OfficeMEBA174,222,161 -174,222,161 -174,222,161 168,755,771 5,466,390 3%Teaching Services CommissionMEBB74,415,753 -74,415,753 4,441,000 78,856,753 73,648,674 5,208,079 7%Vanuatu Institute of EducationMECA152,268,913 -152,268,913 (4,441,000)147,827,913 146,939,553 888,360 1%Secondary, Technical and Further EducationMECB994,360,921 -994,360,921 -994,360,921 1,000,174,759 (5,813,838)-1%Primary EducationMECC1,595,248,291 -1,595,248,291 -1,595,248,291 1,650,428,193 (55,179,902)-3%Primary AdministrationMECD187,217,781 -187,217,781 -187,217,781 181,437,502 5,780,279 3%TOTAL FOR MINISTRY OF EDUCATION3,210,459,357 -3,210,459,357 -3,210,459,357 3,258,044,104 (47,584,747)-1%Appropriations 54AD 54AE 54AF MEBA 54CA 54CB 54CC 54CD 54GA MEBC 54DA 54DB 54DC 54DD MEBD MEB Ministry of Education 2009 Annual Report Training & Scholarship Fund Project Management Unit Teaching Service Commission Office of the Director General 0 4,818,409 65,935,628 0 0 4,818,409 5,101,060 65,935,628 65,927,587 174,222,161 174,222,161 168,249,185 Curriculum Development Unit Basic Education Unit Secondary, Technical & Vocational Unit Inspectorate Unit Administration - Basic Education Administration and Finance Torba Secondary Schools Sanma Secondary Schools Penama Secondary Schools Malampa Secondary Schools 0 0 0 0 0 0 0 0
Schools Malampa Secondary Schools 253,058,914 248,617,914 241,897,859 Policy and Planning Executive Management and Corporate Services 16th June 2010 Page 38 54CA 54CA 54CB 54CB 54CC 54CC 54CD 54CE 54CF 54CG 54CH 54CI 54CJ 54CK 54CL 54EA 54EB 54EC 54ED 54EE MECA 54DA 54DB 54DC 54DD 54DE Ministry of Education 2009 Annual Report Curriculum Development Unit 25,271,013 25,271,013 24,506,052 Curriculum Development Unit 0 0 0 Basic Education Unit Basic Education Unit 14,044,162 14,044,162 14,175,542 0 0 0 Secondary, Technical & Vocational Unit 15,393,004 15,393,004 14,995,623 Secondary, Technical & Vocational Unit 0 0 0 Inspectorate Unit 19,499,619 19,499,619 17,951,273 Torba Provincial Education Office Sanma Provincial Education Office 8,496,689 8,470,173 9,231,689 8,350,410 9,154,173 8,273,862 Penama Provincial Education Office 10,352,957 11,238,957 10,007,963 Malampa Provincial Education Office Shefa Provincial Education Office 9,860,909 8,940,909 10,698,909 9,558,659 9,768,909 8,531,623 Tafea Provincial Education Office 10,384,925 10,854,925 9,864,547 Government Assisted Education Directors 2,738,166 2,738,166 5,971,762 Examination and Assessment Unit 14,375,387 14,375,387 14,747,237 Torba Primary Schools Sanma Primary Schools Penama Primary Schools Malampa Primary Schools Shefa Primary Schools School Support Services Administration 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 147,827,913 152,268,913 146,934,553 Torba Secondary Schools 13,607,568 13,607,568 13,454,300 Sanma Secondary Schools 135,054,814 135,054,814 133,615,035 Penama Secondary Schools 38,753,306 38,753,306 43,983,413 Malampa Secondary Schools 112,842,335 112,842,335 113,824,998 Shefa Secondary Schools 234,006,657 234,006,657 233,783,771 16th June 2010 Page 39 54DF 54DG 54DH 54DI 54DJ 54DK 54DL 54DM 54DN 54DO 54FA 54FB 54FC 54FD 54FF 54FG MECB 54EA 54EB 54EC 54ED 54EE 54EF 54EG 54EH 54EI Ministry of Education 2009 Annual Report Tafea Secondary School 82,587,843 82,587,843 82,871,019 Catholic
 Secondary Schools 120,171,339 120,171,339 126,623,909 Protestant Secondary Schools Apostolic Secondary Schools SDA Secondary Schools 37,517,526 16,621,551 34,191,700 37,517,526 35,377,261 16,621,551 14,872,968 34,191,700 32,991,459 Church of Malanesia Secondary Schools 32,806,835 32,806,835 33,209,929 Church of Christ Secondary Schools Prebyterian Secondary Schools Secondary Schools Grant Secondary Teachers Incidentals Vanuatu Institute of Technology Vanuatu Institute of Teacher Education DAEU - USP Implementation Program Vanuatu Institute of Technology Secondary Schools Grant Section Secondary Schools Teachers Salaries Secondary Schools 994,360,921 994,360,921 1,000,174,759 Torba Primary Schools 66,442,303 66,442,303 71,206,121 Sanma Primary Schools 191,634,409 191,634,409 200,064,137 Penama Primary Schools 189,138,600 189,138,600 198,025,523 Malampa Primary Schools 201,911,698 201,911,698 210,817,347 Shefa Primary Schools Tafea Primary Schools 363,365,924 363,365,924 377,972,689 207,050,527 207,050,527 213,857,101 Catholic Primary Schools 239,320,096 239,320,096 243,148,586 Protestant Primary Schools 44,630,654 44,630,654 45,853,027 Apostolic Primary Schools 4,788,572 4,788,572 4,174,014 16th June 2010 Page 40 54EJ 54EK 54EL 54EM 54EN 54EO 54EP 54GA 54GB 54GC 54GD 54GE 54GF 54GG 54GH 54HA 54HB 54HC 54HD 54HE 54HF 54HG 54HH 54HI 54HJ 54HK MECC Ministry of Education 2009 Annual Report SDA Primary Schools 20,963,430 20,963,430 19,066,970 Schools Solar Panel Maintenance Provincial Education Office Maintenance Primary Schools Stationery Primary Schools Grants & ZCA Fund Primary Teachers Incidentials Church of Melanesia Primary Schools Administration - Basic Education Torba Provincial Office Penama Provincial Office Malampa Provincial Office Sanma Provincial Office Shefa Provincial Office Tafea Provincial
 Office Government Assisted Heads of Education Authorities Salary Torba Primary Schools Penama Primary Schools Malampa Primary Schools Sanma Primary Schools Shefa Primary Schools Tafea Primary School Catholic Primary Schools Protestant Primary Schools Apostolic Primary Schools SDA Primary Schools Primary Schools Grants 739,111 3,000,000 15,000,000 32,560,000 14,702,967 739,111 739,111 3,000,000 3,000,000 15,000,000 14,991,500 32,560,000 32,481,320 14,702,967 15,060,803 ( 30,056) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Primary Schools 1,595,248,291 1,595,248,291 1,650,428,193 16th June 2010 Page 41 Ministry of Education 2009 Annual Report 54FA 54FB 54FB 54HA 54HB 54HC 54HD 54HE 54HF 54HG 54HH 54HI 54HJ 54HK 54IC MECD MEC 5501 MEFB MEF Ministry of Education M03 Total for all Ministries Vanuatu Institute of Technology 113,086,298 113,086,298 106,657,856 Vanuatu Institute of Teacher Education 74,131,483 74,131,483 74,759,646 Vanuatu Institute of Teacher Education Torba Primary Schools Penama Primary Schools Malampa Primary Schools Sanma Primary Schools Shefa Primary Schools Tafea Primary School Catholic Primary Schools Protestant Primary Schools Apostolic Primary Schools SDA Primary Schools Primary Schools Grants Solar Panel Maintenance (School Electrification) Teaching Service Commission 187,217,781 187,217,781 181,417,502 2,924,654,906 2,929,095,906 2,978,955,007 0 0 0 0 0 0 0 0 0 3,210,439,357 3,210,439,357 3,257,512,518 3,210,439,357 3,210,439,357 3,257,512,518 Post Secondary Schools Teaching Service Commission School Education Teaching Service Commission 16th June 2010 Page 42 Ministry of Education 2009 Annual Report Statement of Financial Performance STATEMENT OF FINANCIAL PERFORMANCE FOR RECURRENT FUND M03 MINISTRY OF EDUCATION, YOUTH & SPORT For the Twelve Months Ending Thursday December 31 2009 BUDGET ACTUAL
 COMMITMENT EXPENDITURE VARIANCE % VT 20,000 20,000 VT 25,000 25,000 VT 25,000 25,000 (VT 5,000) -5,000 -25.00% -25.00% REVENUE 2 Departmental Recoveries TOTAL REVENUE Expenses 8 Personnel Expenses 9 Operating Expenses 10 Transfer Payments and Grants 11 Fixed Asset Purchases 12 Interest and Loan Service Charges 15 Accrual Expense 2,786,336,047 2,827,458,853 208,593,973 156,868,676 7,814,277 33,100 -6,291,892 199,219,680 168,755,780 8,976,926 70,000 TOTAL EXPENDITURE 3,163,358,433 3,194,476,987 - 41,122,806 2,827,458,853 208,593,973 -9,374,293 156,868,676 11,887,104 1,162,649 36,900 6,291,892 - 31,118,554 7,814,277 33,100 -6,291,892 3,194,476,987 -1.50% -4.70% 7.00% 13.00% 52.70% -1.00% 7N??
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NET SURPLUS/(DEFICIT) - 3,163,338,433 - 3,194,451,987 -3,194,451,987 31,113,554 -1.00% NOTES TO THE ACCOUNTS NOTE A: STATEMENT OF FUND MOVEMENTS Revenue and Capital Receipts Revenue 20,000 25,000 25,000 -5,000 -25.00% 16th June 2010 Page 43 Ministry of Education 2009 Annual Report Total Revenue and Capital Receipts 20,000 25,000 25,000 -5,000 -25.00% Expenses and Capital Expenditure Expenses 3,163,358,433 3,194,476,987 3,194,476,987 Total Expenses and Capital Expenditure 3,163,358,433 3,194,476,987 3,194,476,987 - 31,118,554 - 31,118,554 -1.00% -1.00% SURPLUS/(DEFICIT) - 3,163,338,433 - 3,194,451,987 -3,194,451,987 31,113,554 -1.00% 20,000 20,000 25,000 25,000 25,000 25,000 -5,000 -5,000 -25.00% -25.00% NOTE 2: DEPARTMENTAL RECOVERIES 7NFO Other Fees TOTAL DEPARTMENTAL RECOVERIES NOTE 8: PERSONNEL EXPENSES 8AAF Family Allowance 8AAG Political Gratuity Allowances 8AAH Housing Allowances 8AAO Other Allowances 8AAP Home Island Passage Allowances 8AAS Special Allowances 8ASP Provident Fund 8AWD Daily Rated Wages 8AWO Overtime Wages 49,602,404 287,300 116,470,512 21,662,852 1,326,967 74,347,112 102,043,976 52,057,265 153,839,616 513,001 1,744,062 8,365,645 100,833,871 901,903 428,722 8AWP Permanent Wages 2,420,594,924 2,508,774,768 TOTAL PERSONNEL EXPENSES 2,786,336,047 2,827,458,853 16th June 2010 Page 44 52,057,265 -2,454,861 -4.90% 287,300 100.00% 153,839,616 - 37,369,104 513,001 21,149,851 -417,095 1,744,062 8,365,645 65,981,467 1,210,105 -901,903 -428,722 - 88,179,844 - 41,122,806 100,833,871 901,903 428,722 2,508,774,768 2,827,458,853 -32.10% 97.60% -31.40% 88.70% 1.20% -3.60% -1.50% NOTE 9: OPERATING EXPENSES 8CAB Subsistence Allowances 8CAP Repatriation Allowances 8CAS Sitting Allowances 8CBI 8CBL 8CCL 8CDI 8CFV Vehicles Fuel International Accommodation Local Accommodation Local Courses Injuries Damages 8CGM Mail Carriage Freight 8CGO Other Charges - Freight International Medical Treatment Equipment Hire Facilities Hire 8CGR Transport - Freight 8CGS Storage - Freight 8CHI 8CIE 8CIF 8CJO Office Cleaning 8CKD
 Advertising - Communications 8CKL 8CKP Postage - Communications Translation Communications 8CKR Printing - Communications 8CKS Stationery - Communications 8CKT Telephone / Fax - Communications 8CMG General - Materials 8CNO Office Rental 8CNT Other Rental 8COC Court Costs Ministry of Education 2009 Annual Report 6,683,603 15,000 860,000 2,640,000 2,692,209 2,100,000 1,000,000 1,861,922 9,814,363 - 16th June 2010 Page 45 9,814,363 -57,181 3,408,298 289,451 228,092 1,199,812 810,481 2,350,666 190,000 106,500 733,266 12,934 532,363 309,460 315,674 -3,130,760 -984,812 -46.80% 15,000 100.00% 917,181 106.60% 2,640,000 100.00% -26.60% -716,089 1,810,549 86.20% 1,000,000 100.00% 87.70% 1,633,830 - 458.10% - 350.60% - 301.80% 200,000 100.00% -190,000 -106,500 -733,266 492,186 -57,363 -9,460 -65,674 -630,600 -1,765,666 97.40% -12.10% -3.20% -26.30% - 153.20% -15.40% 13.90% - 791.40% 97.70% 13,413,391 2,759,295 4,534,901 -8,115,024 -368,363 735,099 534,813 214,956 75,000 23,000 -474,813 -214,956 -75,000 977,000 Ministry of Education 2009 Annual Report 8COF Refunds 1,700,000 541,788 541,788 1,158,212 8COI Incidentals 8COP Official Entertainment 8COS Insurance 1,490,196 400,000 8,622,670 11,557 20,500 8COT Termination Payment 61,911,735 84,960,962 8CPA Allowances - Scholarships 8CPE Fees - Scholarships 8CRB Buildings Repairs & Maintenance 8CRE Equipment Repairs & Maintenance 8CRM Maintenance Contract 8CRV Vehicles Repairs & Maintenance 8CSD Distribution Supplies 8CTI 8CTL 8CUE Electricity Utilities 8CUW Water Utilities 8CWL Local Workshops 8CXD Death Benefit - Ex-gratia 8CZV Value Added Tax International Travel Local Travel TOTAL OPERATING EXPENSES NOTE 10: TRANSFER PAYMENTS AND GRANTS 8DGA
 Ancillary Staff 8DGO Operating Grant 8DGR Repairs 8DGS Stationery 8DNO Other Non Profit Institution 8DNV V.B.T.C.
Non Profit Institution TOTAL TRANSFER PAYMENTS AND GRANTS 16th June 2010 Page 46 68.10% - 478.60% 97.10% 84,960,962 41,270,025 -37.20% 8,622,670 11,557 20,500 -7,132,474 388,443 -20,500 - 23,049,227 - -57.20% 15,020,025 62.70% 9,911,443 16,629,754 -18.00% -182,335 1,193,335 974,768 43.30% 1,275,232 500,000 100.00% 759,598 70.90% -672,656 5,451,070 799,148 11,899,862 618,639 -321,507 980,000 71.00% 93.70% 8.20% -80.40% 98.00% 5,000,000 100.00% -1.60% -4.70% 312,514 672,656 2,230,499 6,881,361 721,507 20,000 -118,414 -9,374,293 7,349,241 208,593,973 145,357,064 44,450 11,467,162 -41.90% 47,214,422 100.00% - 42,925,706 -44,450 3,532,838 23.60% 3,310,000 100.00% 800,000 100.00% 7.00% 156,868,676 11,887,104 Ministry of Education 2009 Annual Report NOTE 11: FIXED ASSET PURCHASES 8EBR Buildings - Renovation 8EEA Equipment - Additional General 8EEC Equipment - Computer 8EEH Equipment - Heavy Equipment 8EEP Equipment - Photocopiers 5,576,926 3,100,000 200,000 1,907,868 3,024,426 240,030 1,711,421 8EFO Furniture - Office Furniture TOTAL FIXED ASSET PURCHASES 300,000 8,976,926 730,532 7,814,277 NOTE 12: INTEREST AND LOAN SERVICE CHARGES 200,000 1,907,868 3,024,426 240,030 1,711,421 -200,000 3,669,058 75,574 -240,030 -1,711,421 730,532 7,814,277 -430,532 1,162,649 65.80% 2.40% - 143.50% 13.00% 8FCB Bank Charges TOTAL INTEREST AND LOAN CHARGES 70,000 70,000 33,100 33,100 33,100 33,100 36,900 36,900 52.70% 52.70% Note 15: Accrual Expense 8ZZV Vat Expense Refund TOTAL ACCRUAL EXPENSE -6,291,892 -6,291,892 -6,291,892 -6,291,892 6,291,892 6,291,892 16th June 2010 Page 47 Ministry of Education 2009 Annual Report Contact Officer Cobin Ngwero Monitoring and Evaluation Officer Policy and Planning Unit 16th June 2010 Page 48