Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1696577186546.pdf (Vanuatu)
Senior Education Officers Conference Resolution “Planning for a Strengthened Management to improve Student’s Performance in 2014” was the main theme to the Senior Education Officers Conference, held on the 12th – 23rd August 2013 at the Tourism and Hospitality Centre, in Port Vila.

The SEO Conference concluded with hundred and forty-three key resolutions that was approved and endorsed and to be included into Ministry of Education 2014 divisional work plan.
Note that these agreed activity oriented resolutions were arranged in this way to ensure that the governance and the management of the resolution are aligned to the management structure of the Ministry of Education.

Thus it must be rightly acknowledge that the Directors concerned shall be responsible to oversee the implementation of these resolutions under its division.

Coordinating Division Office of the Director General Units to Assist DG No.
1 2 Scholarship Policy and Planning Office of the Director PPU Planning Resolutions Timeframe That a small team of MoE Managers, PEB, Education Authorities & senior MoE representatives to discuss (unpack) the agreement between MoE and the Authorities.
That MoE & MYDT work with other government agencies, churches and NGOs to address issues affecting youths consider scholarship on provide to 2013 2014 2015 3 MOE Maths/Science and language/social science at VITE 4 MoE, scholarship and pool partners to consider 2014 - ongoing areas of specific areas of need for teachers on Scholarship Circulate copies of Amended Education Act to all stakeholders after Parliamentary approval Establish taskforce to complete the implementation plan Awareness to PEBs, EAs and Education stakeholders on guidelines for the implementation and enforcement of the amended Education Act.
Health, Safety and Drugs issues to be maintained together in one section Guidelines should be expanded to accommodate for School registration in section 17 for takeover of schools only Hard copies & e-copies of regulation order to be circulated to PEB, EA & MOE Stakeholders Finalizing the location of schools Finalize MOE Corporate Plan 2014 - 2017 To involve Education Services and Finance in provincial planning workshops conducted at Provincial levels To include PEBs and EAs on important trainings conducted in provinces (especially planning) Support PEBs and EAs in the format and the 1development of policy.
2014 2014 2014 - 2015 2013 - 2014 2013 - 2014 2014 2014 2013 2014 - ongoing 2014 - ongoing 2014 1 | P a g e Gender Desk 16 17 M & E HRD ICT Facilities Administration & Finance Finance in to finalise the MOE website Agreed on Gender Implementation Plan 2005 - 2015 Develop programs and projects to implement the approved gender implementation plan Conduct awareness on reviewing the gender policy.
18 19 M & E to develop simple reporting format 20 21 22 23 To developed M&E framework for MoE Revised structure to be submitted to PSC.

All TSC positions to have post numbers.

All schools ancillary and administration positions to have post numbers.

TSC to start developing and establishing registration processes.

PEBs and EAs to identify ICT projects and MOE to assist sourcing of funds.

IT officers collaboration with SPC.


PEBs, EAs, & MOE department to assist by providing information to insert into the MOE website ICT in collaboration with SPC to assist PEBs and EAs to develop own websites.
PEBs, EAs & schools to work with ICT unit on the procurement of ICT equipments Facilities unit to design standard staff house, costing at 6 hundred thousand vatu to 1 million vatu Newly built classrooms to consider partitions Facilities unit to design partitioning for multiclass teachings in existing schools Facilities unit to design inclusive school facilities.

24 25 26 27 28 29 30 31 32 33 34 Modification or extension of classrooms should go through process of approval from Director through PEB.
Schools that have reliable water sources must use flush toilets or water seal toilets.

Resubmit the revised proposal to GRT Committee for approval and implementation Develop a Medium Term Expenditure Framework which will be aligned with the Ministry’s Corporate Plan from 2015 onwards.

Establish a School Finance System Taskforce with complete Terms of Reference to oversee the implementation of the tasks below.
Develop an Administration & Financial Management Policy Develop a Standard Schools Financial Management Software (to build on the OPAD system) School Grant is applicable to ALL REGISTERED Government (GOV) and Government Assisted Education Authority (GAEA) Schools Consult with the Minister on senior secondary 35 36 39 40 37 38 42 41 2013 2014 2014 - 201 2014 2014 2013 2014 2013 - 2014 2014 2014 2013 2013 2014 2014 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - ongoing 2013 2015 2013 2013 2013 2014 - ongoing 2014 2 | P a g e 43 44 45 46 schools that offer USP courses on whether they are eligible to receive school grant or not eligible.
Grants will be paid to schools that offer a “TVET in Schools” Program Grants will be paid to schools regardless of whether there is a Government paid teacher in the school.

The PEOs & EAs will be responsible to manage and administer the use of the grant.

Schools are eligible to receive the grant in the following year, if it is a NEWLY registered and authorized school or level.

This must be approved and endorsed by the PEB.


All schools must operate ONLY the official NBV account as approved by the DG of Ministry of Finance & Economic Management.
2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - ongoing 47 Work with MFEM to source additional funding to 2013 - 2014 48 49 pay up the outstanding severance and transfer allowances Schools with low enrolment and does not meet “remote school criteria’s” will not be eligible to receive any grants, unless the PEB has approved for them to operate in the current year.

Finance to secure funding for literacy and numeracy positions at CDU.

Explore online procurement.

MoE to pursue option.


Develop a standard Procurement Policy.

Finalize Asset Management Policy 50 51 52 53 MOE to review job description and to amalgamate roles of SIO, ZCA’s, and ISU so that activities initiated are planned and implemented Review Job description of ZCA’s to compliment task carried out in zones That all school children and school observe the provincial day of the province where the school is located.
To approve the Vanuatu Principals standards and circulate to schools Request SPBEA and UNESCO to work on Vanuatu Teachers standards.

54 55 56 57 Procurement Human Resource Unit Office of Director Education Services Education Services 60 59 58 MoE plans to be made available in advance so that PEB/EA uses it to align their plans against, for consistency purposes.

All Schools must teach the approved Vanuatu National Curriculum.
For senior secondary schools, the schools supplementing the Vanuatu National Curriculum, for specific subjects, must have the approval of the Minister of Education All H/Schools that are alleged to any misuse of school fund will be recommended by PEO and EA, through the Director of Education Services to 61 2014 - ongoing 2014 - 2015 2014 2014 2013-2014 2014 2014 2014 - ongoing 2014 2013 2014 - ongoing 2014 2014 2013 – 2014 ongoing 3 | P a g e Secondary Primary ECCE EIE 62 63 64 65 66 discipline immediately by the TSC.
Develops a policy guideline to on conditions and or terms of reference for other stakeholders including EA in hiring the services of Government Training Institutions such as in Service Unit /School Base Management/Examination & Assessment Unit/Early Childhood Care Education/Inclusive Education/ Education In Emergency Develop a concept paper on how to develop the Secondary School Advisory/Professional support.
Develop sub sector policy to administer the secondary school rationalization To develop legislation that will lead to establishment of an institute of higher education.

Take lead in conducting a feasibility study to find out how colleges and other institutions are operating so that there is first-hand information to make informed decision on.
68 67 MOE to come up with the strategy with dateline to direct current tertiary institution to be prepared for Higher Education Institution Establishment That MoE work closely with the Pool partners to established learning centres (in schools) in the provinces.

Conduct a study on factors that affecting teacher’s motivation.
Review ZCA grant funding re-allocation (more places are expensive to visit) ZCA grants to be released in full at the year beginning (Jan) 69 71 70 2014 2014 2014 2014 2014 2014 2014 - 2015 2014 2014 - 2015 2014 72 MOE to conduct a baseline study on effectiveness of 2014 73 74 75 76 77 the multiclass teaching.
Set up a taskforce to look at ECCE funding ECCE Taskforce to partnership with parents Develop a costing for IE implementation plan That PEBs, EAs and all schools must have a disaster plan in place for speedy recovery purposes To inform PEBs and EAs of those schools that are located in disaster prone areas.
2014 2014 - ongoing 2014 2014 - ongoing 2014 78 Work with the department of climate change to cost 2014 the EiE policy implementation plan 79 Work with PEB to appoint EiE focal point officer in 2014 TEVT in Schools 80 the provincial education offices.
Develop a concept paper on TVET in schools program 81 MoE (through TVET in schools) liaise with VNTC to carry out accreditation preparation process for the implementation of the new developed technical subject for implementation in 2015 To follow up with common wealth of learning 82 2013 2014 -2015 2014 4 | P a g e School Base Management Provincial Education Office & PEB 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 (Vancouver) to assist in finalizing ODL policy for the MoE Finalize communication strategy Accept communication strategy related to minimum standard and school grant Awareness on how to interpret Education Act in the province, in order to understand roles Training and workshops to be conducted on roles of school councils and committee That SBM and Education services pilot the Teacher standards in selected schools.
SBM to continue to train school heads on financial management in schools Improve mentoring and monitoring of school grants by Provincial Finance Officer through school visits to all schools and running of workshops.

PEBs to develop policy guidelines to oversee and strengthen the management and administration of schools.

Finalize PEB Development Plan PEBs & EAs to Strengthen communication with MOE, Zones & Schools.
PEBs & EAs to develop bi-laws to manage schools PEBs and EAs to develop Provincial M&E framework and align with MOE M&E framework PEOs/EA’s to present model staff house built in their province.

Best one will be awarded prize PEBs and EAs to conduct assessments and to report to DG on why heads of schools find difficulty in sending reports.

PEBs & EAs to establish reporting guidelines for all head teachers and principals.
Appraisals must be conducted for principals, ZCA’s, Head Teachers, and SIO’s (payroll and non payroll staff) PEBs and EAs to train key school heads on how to appraise teachers.

PEB and Authorities to strengthen relationship in managing ZCA’s.

PEB is responsible to manage all ZCAs.

PEB reports in future to include performance of zones PEBs & EAs to develop own Procurement Policy align with MOE Procurement Policy.
PEBs and EAs to develop own Asset Management Strategy PEOs and EAs to encourage schools to plant 1000 trees following school landscaping plans before the next SEO conference.

2014 2014 - 2015 2014 - ongoing 2014 - ongoing 2014 2014 - ongoing 2014 - ongoing 2014 2013 2014 2014 2014 2015 2014 - ongoing 2014 2014 - ongoing 2014 2014 2014 - ongoing 2014 - ongoing 2014 2014 - 2015 2014 5 | P a g e CDU Exams 107 108 109 106 Regular visits and reports from PEOs EAs, PFOs and ZCAs to schools to motivate teachers.
Schools to submit the VEMIS Forms to the PEOs by 31st March, and entered on the system by 30th April each year.

PEOs will be responsible to recommend to TSC to discipline Head of Schools (HOS), through the Director of Education Services, for late submissions.

Schools to submit previous year’s Annual Report by 9th December each year.

(PEOs and EA Directors will be responsible to recommend to TSC to discipline Head of Schools (HOS), through the Director of Education Services, for late submissions.)
PEBs and EAs, to plan and start TVET in school program in one of their schools then liaise with MoE and VNTC to implement.

Trained teachers to be posted to teach Years 1, 2 and 3.

That CDU to develop teaching and learning resources for teachers on Literacy EAU to distribute to all PEB/EA and all schools copies of approved Assessment Policy, rules and procedure.
EAU to distribute yearly examination results and analysis reports to all schools and authorities 114 Work towards an out-come based Assessment 115 Work with SPBEA to develop a transition plan to guide transition from content based assessment towards outcome based assessment.
116 Develop literacy and numeracy policy 117 110 112 111 113 Strengthen VANLET program to address literacy needs in school Conference accept the PILNA report conclusion report by SPBEA 118 2014 - ongoing 2014 - ongoing 2014 - ongoing 2014 - 2015 2014 - ongoing 2014 2014 on-going 2014 - ongoing 2014 - 2015 2014 - 2015 2014 2014 2013 119 Negotiate with AusAid for Vanuatu to participate in 2014 the next PILNA/Paber.
VIT 120 Develop a framework to guide rollout of VIT courses 2014 to the province TA to assist MoE and VIT to review programs 121 122 Develop implementation plan for VIT.

123 VIT to develop Procurement Policy and Asset Management Policy.

To develop Policy to guide path ways for students undertaking VIT courses/VITE.
VITE 124 125 Develop and finalize VITE corporate plan 126 Develop implementation plan with costing and the support of PPU That management trainings to be adopted into VITE courses Further to Face-to-Face Module, VITE will develop a 127 128 2014 2014 2013 2013 2014 - ongoing 2014 6 | P a g e Teaching Service Commission TSC Distance Learning Module with the assistance of USP (REN)and Pool Partners 129 New TSC Act should be inclusive of teachers disciplinary and code of conducts guidelines Certain power of the TSC may be delegated.
130 131 A Teacher Association may be established and 132 133 regulated.

TSC to action Audit report findings and recommendations.

TSC to inform all PEB’s and EA’s on the termination of a teacher 2013 - 2014 2014 2014 2013 - 2014 2013 - 2014 134 A new TSC Staff Rule to include the following aspect 2013 - 2014   Teachers dressing code, use of mobile phones, kava and smoking Appraisal of teacher be part of PEB/EA and each schools yearly plan  DOE and TSC to Develop teacher’s promotion  process.
Teacher’s punctuality and absenteeism to be included in the Teachers code of Conduct.

Expand on the definition to the word “respect to others” in the code of conduct Some power needs to be decentralized to PEB’s and EAB’s to discipline teachers.

TSC to revise teacher’s appraisal form.

To develop a standard Teacher’s Housing Policy and aligning with the National Housing Policy.

That MoE and TSC develop guidelines of teacher postings and appeals Teachers on scholarship; should follow the PSC process.
135 136 137 138 139 140 141 Amend TSC staff manual to remove Ministers teachers on to maintain salary of powers scholarships Vanuatu National Training Council VNTC 142 National Qualification Development Working Committee to develop National Qualification Framework within six months.

That Schools need to register with VNTC in order to offer TVET in school programs, to allow for accreditations.

143 2014 2014 2014 2013 2014 2014 - ongoing 2014 2013 2014 - ongoing 7 | P a g e