Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697807402091.pdf (Jamaica)
OFFICE OF THE CONTRACTOR GENERAL Conducted Into the Procurement Related Expenditure Associated With Hosting the Special Report of Investigation Jamaica 50 Celebration Activities Ministry of Tourism and Entertainment (MOTE) Ministry of Culture, Gender, Entertainment and Sports (MCGES) Table of Contents INTRODUCTION............................................................................................................. 2 METHODOLOGY ........................................................................................................... 5 JURISDICTION ............................................................................................................... 6 TERMS OF REFERENCE .............................................................................................. 9 FINDINGS OF FACT..................................................................................................... 11 DISCUSSION OF FINDINGS ....................................................................................... 32 The „Genesis of the „Jamaica 50 Celebrations‟ ............................................................ 32 The Role of the MOYC in the „Jamaica 50 Celebrations‟ ............................................ 38 Overall Budget for the „Jamaica 50 Celebrations‟ ............................................................... 58 Source of Funds for Jamaica 50 Celebration ........................................................................ 59 Total Expenditure for the „Jamaica 50 Celebrations‟ ........................................................... 67 Procurement Procedures undertaken for the Award of Contracts ............................... 71 Contracts Awarded by the MOYC for the Local Component of the „Jamaica 50 Celebrations‟................................................................................................................. 80 The London based Celebrations ................................................................................. 170 Budget and Expenditure
 ...................................................................................................... 174 The Role of the Jamaica Tourist Board ............................................................................... 177 Contracts awarded for the London based component of the „Jamaica 50 Celebrations‟ ... 188 Allegations Surrounding the GoJ‟s Spending in London for the „Jamaica 50 Celebrations‟............................................................................................................... 212 Review of the Quarterly Contract Award (QCA) Reports .......................................... 215 Value for Money (VfM) ............................................................................................... 223 CONCLUSIONS ........................................................................................................... 233 REFERRALS ................................................................................................................ 245 RECOMMENDATIONS .............................................................................................. 250 APPENDICES ............................................................................................................... 254 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 1 of 263 OFFICE OF THE CONTRACTOR-GENERAL Conducted Into the Procurement Related Expenditure Associated With Hosting the Special Report of Investigation Jamaica 50 Celebration Activities Ministry of Tourism and Entertainment (MOTE) Ministry of Youth and Culture (MOYC) INTRODUCTION On January 23, 2012, the Office of the Contractor General (OCG), acting on behalf of the Contractor General and pursuant to Sections 4 and/or 15 of the Contractor General Act, initiated an Investigation into the procurement related expenditure of the „Jamaica 50 Celebrations‟.
The decision to undertake an Investigation into the foregoing matter was prompted by pronouncements that were made by Ms. Lisa Hanna, former Minister of Youth and Culture, when she appeared as a guest on the television program, „Impact‟.

The programme was aired on Television Jamaica (TVJ) on January 19, 2012.

During the Broadcast, Mr. Cliff Hughes, questioned the former Minister, in relation to the expenditure associated with the „Jamaica 50 Celebrations‟.
In response to the questions posed by Mr. Cliff Hughes, Ms. Lisa Hanna expressed concerns that approximately sixty percent (60%) or seventy percent (70%) of the budget allocated to host the „Jamaica 50 Celebrations‟ was expended on only two (2) activities; namely, the Launch and the Fireworks.
Subsequent to the launch of its Investigation, the OCG received a further allegation on August 14, 2012, by way of an anonymous telephone call, and for which a File Note was ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 2 of 263 drafted.1 The Complainant indicated, inter alia, that Jamaica‟s spending in London at the recent „Jamaica 50 Celebrations‟ was a waste of money.
The Complainant further alleged that no proper records were being kept and pointed to an example of persons being paid £50 per day, “cash in hand”.

It was also indicated that there was nepotism involved, and that contracts were also being awarded to friends.

The OCG also took note of a Jamaica Gleaner Online article, dated April 11, 2013, which was entitled “Babsy‟ wants Jamaica 50 financial report”.
The referenced article stated, inter alia, that: “Opposition Spokesperson on Culture Olivia „Babsy‟ Grange has called for a full financial breakdown of the government‟s expenditure on the Jamaica 50 celebrations.

Grange made the call as she quizzed Culture Minister Lisa Hanna about spending on the festivities during yesterday‟s sitting of the Standing Finance Committee.

The Government had budgeted $688 million for the celebrations.
Hanna told the Standing Finance Committee; that the last figures show that the Jamaica 50 celebrations stood at approximately $729 million.

1 File Note was drafted by an OCG Officer and was dated August 14, 2012.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 3 of 263 She pointed out that the numbers are expected to be higher as her ministry is still going through invoices.
An insistent Grange said the country should be provided with a clear picture of the level of spending which was undertaken.”2 2 Jamaica Gleaner Online article, dated April 11, 2013, and entitled „Babsy‟ wants Jamaica 50 financial report” accessed on February 6, 2015.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 4 of 263 METHODOLOGY The OCG, in the conduct of its Investigation, issued Requisitions/Questionnaires to the following Public Officials/Officers who were required to provide written responses: a) Mr. Robert Martin, former Permanent Secretary, Ministry of Youth, Sports and Culture (MOYSC)3; b) Mrs. Jennifer Griffith, JP, Permanent Secretary, Ministry of Tourism and Entertainment (MOTE); c) Mr. Sydney Bartley, former Acting Permanent Secretary, MOYSC; d) Mrs. Sherril O‟Reggio Angus, former Permanent Secretary, Ministry of Youth and Culture (MOYC); e) The Hon.
Olivia Grange, former Minister of Youth, Sports and Culture (MYSC); f) Mrs. Hermine Lattibeaudierre, former Financial Director, MOYC; g) Ms. Lisa Hanna, former Minister of Youth and Culture (MOYC); h) Dr. Kenneth Wykeham McNeill, former Minister of Tourism and Entertainment (MOTE); and i) Mr. Delroy Gordon, JP, former Executive Director, JCDC.

The OCG conducted a detailed review and cross-referencing of the responses and supporting documents which were submitted by the Public Officials/Officers.
Additionally, the OCG took the decision to present the Findings of this Report in two (2) sections namely, the local component and the international component.

Of note, as it regards the international component, the scope of the OCG‟s investigations focused on the London component of the „Jamaica 50 Celebrations‟.

3 The Ministry of Youth, Sports and Culture (MOYSC) was renamed the Ministry of Youth and Culture (MOYC) in 2012.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 5 of 263 JURISDICTION Section 4 (1) of the Contractor General Act, tasks a Contactor General with the mandate of ensuring that Government of Jamaica (GoJ) contracts are undertaken in circumstances which do not involve impropriety and irregularity.

The referenced Section states as follows: “4.
(1) Subject to the provisions of this Act, it shall be the function of a Contractor- General, on behalf of Parliament- (a) To monitor the award and the implementation of government contracts with a view to ensuring that- (i) The circumstances in which each contract is awarded or, as the case may be, terminated, do not involve impropriety or irregularity; (ii) The circumstances in which each contract is awarded or, as the case may be, terminated, do not involve impropriety or irregularity; (iii) Without prejudice to the functions of any public body in relation to any contract, the implementation of each such contract conforms to the terms thereof; and (b) to monitor the grant, issue, suspension or revocation of any prescribed licence, with a view to ensuring that the circumstances of ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 6 of 263 such grant, issue, suspension or revocation do not involve impropriety or irregularity and, where appropriate, to examine whether such licence is used in accordance with the terms and conditions thereof.” 4 Section 2 of the Act provides the following interpretation: "government contract" includes any licence, permit or other concession or authority issued by a public body or agreement entered into by a public body for the carrying out of building or other works or for the supply of any goods or services; "prescribed licence" means any licence, certificate, quota, permit or warrant issued or granted pursuant to any enactment by a public body or an officer thereof; "public body" means – (a) a Ministry, department or agency of government; (b) a statutory body or authority; (c) any company registered under the Companies Act, being a company in which the Government or an agency of Government, whether by the holding of shares or by other financial input, is in a 4 Section 4(1) of the Contractor General Act.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 7 of 263 position to influence the policy of the company;” Section 15 (1) provides that: “Subject to subsection (2), a Contractor- General may, if he considers it necessary or desirable, conduct an investigation into any or all of the following matters- (a) the registration of contractors; (b) tender procedures relating to contracts awarded by public bodies; (c) the award of any government contract; (d) the implementation of the terms of any government contract; (e) the circumstances of the grant, issue, use, suspension or revocation of any prescribed license; (f) the practice and procedures relating to (g) the grant, issue, suspension or (h) revocation of prescribed licenses.” Section 16 of the Act expressly provides that, “An investigation pursuant to section 15 may be undertaken by a Contractor-General on his own initiative or as a result of representations made to him, if in his opinion such investigation is warranted.” ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 8 of 263 TERMS OF REFERENCE Having regard to the nature of the allegations that were received, the OCG conducted its Investigation into the procurement related expenditure associated with hosting the „Jamaica 50 Celebrations‟, and sought to determine, inter alia, the following: 1.
The procurement methodology (ies) which was/were utilised for the „Jamaica 50 Celebrations‟.

2.

Whether there was compliance with the relevant procedures, as embodied in the Government of Jamaica Handbook of Public Sector Procurement Procedures (2012), (hereinafter referred to as the GPPH (2012), the Contractor General Act (hereinafter referred to as the CG Act) and the Financial Administration and Audit Act (hereinafter referred to as the FAA Act).

3.
3.

Whether the process (es) which was/were utilised in the award of the contracts was/were in breach of any other applicable law(s), rule(s) or protocol(s).

4.

To determine the overall cost of undertaking the „Jamaica 50 Celebrations‟ and whether there was any associated cost overrun.

5.

To determine whether the GoJ realised value for money in the procurement activities undertaken for hosting the „Jamaica 50 Celebrations‟.

6.
6.

To ascertain whether the process(es) which resulted in the award of the contracts for the „Jamaica 50 Celebrations‟ was fair, impartial and transparent and involved any acts of impropriety, irregularity nepotism and/or favouritism.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 9 of 263 Specific Objectives 1.
To determine whether there was any conflict of interest with regard to the subject matter.

2.

To ascertain the budgetary allocation approved for hosting the „Jamaica 50 Celebrations‟.

3.

To determine the Accountable Officer(s) who authorised the award of the contracts.

4.

To ascertain the total cost expended by the MOYC and MOTE for the hosting of the London based component of the „Jamaica 50 Celebrations‟.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 10 of 263 FINDINGS OF FACT 1.

On August 6, 2012, Jamaica celebrated its 50th anniversary as an independent nation.

2.

In January 2011, the Cabinet of Jamaica approved the establishment of the Jamaica 50 National Planning Committee (Jam50 NPC), to undertake Jamaica‟s 50th Anniversary Celebration.5 3.
The Jam 50 NPC was established under the Chairmanship of Minister Olivia Grange, the former Minister of Youth, Sports and Culture, and was tasked with the mandate of planning and executing the celebratory events surrounding the „Jamaica 50 Celebrations‟.

4.

In 2011, the Jamaica Cultural Development Commission (JCDC), an agency of the MOYSC, was represented on the Jam 50 NPC and assisted in developing and conceptualizing the framework for the celebration of Jamaica 50 activities island- wide.

5.
5.

The Jam 50 NPC included a representative from the then Office of the Leader of the Opposition, the People‟s National Party (PNP).

6.

In addition to the establishment of the Jam 50 NPC, the Jamaica 50 Executive Management Committee and the Jamaica 50 Secretariat were established in furtherance of hosting the „Jamaica 50 Celebrations‟.

7.

The JCDC and the Jamaica 50 Secretariat developed and implemented the schedule of local celebratory activities and events for the „Jamaica 50 Celebrations‟.
5 Status Report-Jamaica50 Secretariat as at December 31, 2011.

Page1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 11 of 263 As part of the proposal for the referenced celebrations, the following activities were included: i. ii.

iii.

iv.

v. vi.
iii.

iv.

v. vi.

Best of Festival Concert Series; Float Parade; Grand Gala; Island-wide Street Dances; Festival Train; Jamaica 50 Independence Village; and vii.

Parish Civic and Commemorative Activities.

8.

The Jamaica 50 Secretariat was established as a unit within the then MOYSC, and was tasked with managing the operational responsibilities of the „Jamaica 50 Celebrations‟.

“All operational responsibilities were managed by the Jamaica 50 Secretariat and the Permanent Secretary.
I had no personal involvement with celebrations.6 the Jamaica 50 9.

The Jamaica 50 Secretariat reported directly to the Minister with responsibility for culture.

10.

The members of the Jamaica 50 Secretariat were paid a salary and emoluments commensurate with standard GoJ salary guidelines.

The remuneration was approved by the Ministry of Finance.
“Salaries and emoluments of the staff of the Jamaica 50 Secretariat were in line with 6 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.

Response #1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 12 of 263 GoJ salary guidelines and were approved by the Ministry of Finance.

I am not sure if this obtained after I demitted office.”7 11.
The „Jamaica 50 Celebrations‟ program was launched in October 2011 at Jamaica House by the Hon.

Bruce Golding, the then Prime Minister of Jamaica.

12.

The planning and execution of the „Jamaica 50 Celebrations‟ spanned the spectrum of two (2) administrations; namely, the Jamaica Labour Party (JLP), under the stewardship of Minister Olivia Grange and the People‟s National Party (PNP), under the stewardship of Ms. Lisa Hanna.

13.
13.

Ms. Lisa Hanna assumed policy responsibility for the planning and execution of the „Jamaica 50 Celebrations‟ in January 2012, upon her assuming the role of Minister of Youth and Culture, following the national elections in December 2011.

14.

Following the national elections in December 2011, and the subsequent change in the political administration, the Cabinet of Jamaica approved the restructuring of the „Jamaica 50 Celebrations‟ in 2012, upon the request of Ms. Lisa Hanna.
Consequently, the number and scope of activities proposed for the „Jamaica 50 Celebrations‟ were amended.

15.

Ms. Lisa Hanna requested the restructuring of the „Jamaica 50 Celebrations‟ on the basis that “Operationally the program had a lot of loose ends.”8 7 Response of Minister Olivia Grange, dated November 28, 2014, to the OCG.

Response #1.

8 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.

Response #14.
Response #14.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 13 of 263 “We were less than seven months away from Independence and there was no approved budget, there were no contracts in place, there were no funding commitments.

Also, there was inadequate staff to address the task at hand.”9 16.
The Cabinet had approved the restructuring of the „Jamaica 50Celebrations‟ “...based on the findings of an in-depth review of the Jamaica 50 Secretariat, which had the responsibility for drafting and implementing the existing programme.”10 17.

In January 2012, upon the restructuring the „Jamaica 50 Celebrations‟, „the Jam 50 NPC‟ was disbanded, and replaced with the Legacy Committee.

Mr. Lenford Salmon, the then Project Director of the Jamaica 50 Secretariat was replaced by Mr. Robert Bryan.
Also, the employment contract of Mr. Andrew Clunis, Community Relations Officer and Cultural Attaché, Jamaican High Commission, London, with direct responsibility for coordinating the Jamaica 50 activities in the UK and Europe, was terminated.

Procurement Methodology 18.


The Jamaica 50 Secretariat, the Jamaica Tourist Board (JTB) and the JCDC utilised both Competitive Tendering and Direct Contracting procurement methodologies for the procurement of goods and services for the „Jamaica 50 Celebrations.‟ 9 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.

Response #14.
10 MOYC Press Release dated January 31, 2012, and entitled „Cabinet Approves Request from Youth and Culture Minister Hanna that Jamaica 50 Programme be Restructured‟ ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 14 of 263 “Competitive Tendering and Direct Contracting methodologies were used for the procurement of goods and services contracted for Celebrations.”11 the Jamaica 50 19.
The procurement opportunities undertaken for the „Jamaica 50 Celebrations‟ fell within the exemptions of Section 1.2.1 of the GPPH (2012) and Circular No.35 of September 22, 200812.

The aforementioned section and circular exempts the procurement of cultural performances, creative products and services which are associated with the staging of cultural activities from adhering to the standard procurement procedures.
Accordingly, the „Jamaica 50 Celebrations‟ benefitted from the aforementioned exemptions, as the goods and services that were procured, was for the benefit of staging activities that are cultural in nature.

Budget and Expenditure of the „Jamaica 50 Celebrations‟ 20.

The „Jamaica 50 Celebrations‟ was funded by public and private sector sponsorship.

11 Response of Ms. Lisa Hanna to the OCG, dated September 22, 2014.

Response #12.
Response #12.

12 Circular 35 of September 22, 2008 was issued pursuant to Cabinet Decision No.
28/08 of August 25, 2008 stated, inter alia, that “the following are exempt from the procurement procedures effective 22nd September 2008…Artistic and cultural products and services-works of art , performance services and other cultural and creative products /services.” Section 1.2.1 of the GPPH (2012) exempts the “…procurement of works of art ; artistic and cultural performances; creative products and services associated with the staging of cultural productions and services in support of and associated with the staging of cultural events artistic and cultural products and services from adhering to the standard procurement guidelines.” ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 15 of 263 21.
The sum of Six Hundred and Eighty Eight Million, Five Hundred Thousand Dollars ($ 688,500,000.00) was approved as the budget to host the „Jamaica 50 Celebrations‟, pursuant to Cabinet Decision No.

27/12 of July 23, 2012.

“Based on Cabinet Decision No.

27/12 dated July 23, 2012, approval of JMD $688,500,000.00 was received Jamaica50 Celebrations…” 13 for the 22.
The Jamaica 50 Secretariat maintained two (2) bank accounts at the Knutsford Boulevard branch of the National Commercial Bank (NCB) that were dedicated solely to hosting the „Jamaica 50 Celebrations‟.

23.

Ten (10) persons were authorized as signatories on the Jamaica 50 Secretariat‟s bank accounts, they were as follows: “•Hermine Lattibeaudierre Finance Director •Shaun Thompson Director of Corporate Services •Karen Harriot-Wilson Administrative Director •W.
Billy Heaven Chairman for Finance & Administration •Robert Martin Permanent Secretary • Sydney Bartley Principal Director Culture & Entertainment/ Permanent Secretary •Jeremy Housen Director of Assets & Facilities 13 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.

Response #4.
Response #4.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 16 of 263 •Claudette Rookwood Director Human Resource Management & Development •Damion Rowe Director of Corporate Services •Sherill O‟Reggio-Angus”.

14 24.
14 24.

The sum of Twenty Three Million, Eight Hundred and Twelve Thousand, Two Hundred and Sixty Nine Dollars, and Eighty One Cents ($23,812,269.81) was expended on hosting the „Jamaica 50 Celebrations‟ at the close of Minister Olivia Grange‟s tenure as Minister of Youth, Sports and Culture in December 2011.

“…the total monies expended on the „Jamaica 50 Celebrations‟ up to the end of my tenure as Minister (December 2011) was $23,812,269.81…” 15 25.
As at January 2012, The sum of Seven Hundred and Seventeen Thousand, Seven Hundred and Ninety Six Thousand Dollars JMD ($717,796,000.00) was expended by the administration of Ms. Lisa Hanna, on the hosting the local and international component of the „Jamaica 50 Celebrations‟.

26.
26.

The MOYC indicated that the total cost of hosting the „Jamaica 50 Celebrations‟ amounted to Seven Hundred and Forty Eight Million, Five Hundred and Eighty Six Thousand Dollars ($748,586,000.00).16 The OCG, however, notes that based on the representations made by the MOYC and Minister Olivia Grange, Seven Hundred and Seventeen Thousand, Seven 14 Response dated September 16, 2014, of Mrs. Hermine Lattibeaudierre, Director of Finance, MOYC to the OCG.

Response # 4.
Response # 4.

15 Response of Minister Olivia Grange, dated November 28, 2014, to the OCG.

Response #4.

16 The indications were made by Ms. Lisa Hanna, Mrs. Sherill O‟Reggio Angus and Mrs. Hermine Lattibeaudierre in the respective responses to the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 17 of 263 Hundred and Ninety Six Thousand Dollars ($717,796,000.00) and Twenty Three Million, Eight Hundred and Twelve Thousand, Two Hundred and Sixty Nine Dollars, and Eighty One Cents ($23,812,269.81) was expended respectively.
The sum of the respective expenditures amounts to Seven Hundred and Forty One Million, Six Hundred and Eight Thousand, Two Hundred and Sixty Nine Dollars and Eighty One Cents ($741,608,269.81).17 The OCG, however, notes a shortfall of Six Million, Nine Hundred and Seventy Seven Thousand, Seven Hundred and Thirty Dollars and Nineteen Cents ($6,977,730.19) of the amount that was stated to have been expended by the MOYC.18 27.
The „Jamaica 50 Celebrations‟ comprised of (2) segments, the local component and the International component: a) The MOYC executed the local component of the „Jamaica 50 Celebrations‟.

Of note, the JCDC was also responsible for undertaking certain aspects of the celebrations, namely, the „Grand Gala‟; and b) The MOTE was responsible for executing the international component of the celebrations; specifically, the London based celebrations.
The referenced celebrations were executed by the Jamaica Tourist Board (JTB) under the direction of the MOTE.

The Local Component of the Jamaica 50 Celebrations 28.

The MOYC/Jamaica 50 Secretariat and the JCDC were responsible for undertaking the local component of the „Jamaica 50 Celebrations‟.
17 $717,796,000.00 + $23,812,269.81= $741,608,269.81 18 $748, 586,000 -741,608,269.81=$6,977,730.19 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 18 of 263 29.

Mr. Robert Martin, the then Permanent Secretary, MOYSC, approved the expenditure for the contracts that were issued by the Jamaica 50 Secretariat to host the Local component of the „Jamaica 50 Celebrations‟.

30.
Based on the statements of the MOYC, a total of fifty (50) contracts were awarded by the Jamaica 50 Secretariat directly to host the local component of the „Jamaica 50 Celebrations‟: a) Thirty (30) of the fifty (50 ) contracts were awarded by way of the Direct Contracting procurement methodology; b) Five (5) of the fifty (50 ) contracts were awarded by way of the Limited Tender procurement methodology; c) Thirteen (13) were listed under the designation of „Employment Contract‟; d) One (1) was related to the provision of telephone services by „Digicel‟; and e) One (1) which was, in fact, a disbursement that was made to the JTB.
31.

The Jamaica 50 Secretariat prepared documentation, inclusive of contract Agreements, for eighteen (18) of the fifty (50) contracts which were awarded directly for hosting the local component of the „Jamaica 50 Celebrations‟.

No individual contracts were prepared for the other persons/entities that were engaged.

“Copies of contracts, bank details and deliverables for eighteen (18) entities/persons listed below are enclosed in Appendices 1B and 1C.
No individual contracts were prepared entities/persons.”19 for the other 19 Response of Mr. Sydney Bartley, to the OCG dated July 12, 2013.

Response #1B.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 19 of 263 32.
The contract which was entered into between the Jamaica 50 Secretariat and Logistics Management Services to provide „Logistics works at Jubilee Village for the period July 23, 2012 to August 7, 2012‟, in the amount of Eight Million Dollars ($8,000,000.00), was signed subsequent to its performance.
The referenced Contract Agreement was executed on behalf of the Jamaica 50 Secretariat by Mr. Robert Martin, the then Permanent Secretary, MOYSC, on August 30, 2012, and by Mr. Barrington Miller on behalf of Logistics Management Services on August 12, 2012.

Of note, a contract is deemed to be in force upon the execution of both parties.

33.
33.

The MOYC failed to report all the contracts that were awarded for the local component of the „Jamaica 50 Celebrations‟ to the OCG, and as such, breached Section 29 (a) and b (ii) of the CG Act.

The OCG has seen no evidence that the contracts were reported by way of QCA Submissions made by the MOYC.
The unreported contracts are as follows: ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 20 of 263 TABLE 1 Contracts awarded by the Jamaica 50 Secretariat20 Rec Contractors No.

Date of Award Waterworks Limited 27/07/12 $40,000,000.00 Pauline Nelson None Seen 600,000.00 Contract Value Rec Contractors Date of Contract Value No.
16 17 Award Juice Production 21/05/12 $1,879,500.00 Production Business 26/07/12 $1,384,840.00 Solution Limited Creative Production 02/08/12 $9,204,000.00 18 Panache Entertainment 27/05/12 $10,300,000.00 Training Center (CPTC) Limited The Hynes Group 25/07/12 $9,198,000.00 Phase Three Production 04/07/12 $19,592,500.0 19 20 I print Digital Limited 29/05/12 $4,002,466.52 DOJ Marketing Limited 03/08/12 $1,279,425.00 Image One Limited 18/07/12 $15,026,902.80 21 Duane Marzouca 19/7/12 $2,266,350.03 Main Events Limited 25/07/12 $8,350,000.00 Visual Vibe Limited 16/7/12 $6,000,000.00 Security Services 09/7/12 $6,370,623.17 22 23 24 25 Equipment Co. Limited XYZ Construction Limited 19/7/12 $6,128,800.0 Touch Caribbean Limited 25/07/12 $2,778,000.00 Telegens Limited 25/07/12 $1,422,320.00 10 Caribbean Fencing 11/07/12 $5,652,290012 Limited Jamaica Tourist Board (JTB) 11 S.W.
Neil Plumbing 11/7/12 $2,266,350.03 26 Jamaica Cultural Sales and Services Limited Development Commission (JCDC).
None Seen None Seen $22,800,000.00 $200,000,000.00 12 Charles Campbell 17/06/12 $1,600,000.00 27 Manpower & Maintenance 26/07/12 $7,473,234.70 Services Limited 13 The Higher 10/05/12 $7,231,400.00 28 Time Code production 16/07/12 $9,198,000.00 Intelligence Agency Limited 14 Logistics Management 25/07/12 $8,000,000.00 29 Television Jamaica Group 29/07/12 $20,000,000.00 Services 15 Jamaica Information 31/07/12 $1,879,500.00 Service (JIS) 20 The referenced Contract Values are extracted from the document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was appended to the response of Mrs. Hermine Lattibeaudierre, Financial Director, MOYC, and dated September 16, 2014.
The date of award of the contracts was extracted from the document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” at Appendix 6.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 21 of 263 34.
The following table reconciles the total payments purported to have been made by the MOYC to the respective Contractors/Suppliers of goods and services for the local component of the „Jamaica 50 Celebrations‟.

The referenced table also includes the total Payment Vouchers, Invoices and Cheques calculated by the OCG.
TABLE 2 Contractors/Suppliers Waterworks Limited Pauline Nelson Creative Production Training Center (CPTC) The Hynes Group Limited Phase Three Production Limited Image One Limited Main Events Limited Visual Vibe Jamaica Limited Security Services (security portfolio) Event to Event Limited Caribbean Fencing Limited S.W.

Neil Plumbing Sales and Services Limited Charles Campbell The Higher Intelligence Agency limited Logistics Management Services Limited Manpower and Maintenance Services Limited.
Time Code Production Television Jamaica Group/ RJR Communications Group Rec.
No Total Payments indicated by the MOYC 22 payments totaling $40,000,000.00 2 payments totaling $600,000.00 11 payments totaling $9,204,000.00 2 payments totaling $9,198,000.00 12 payments totaling $19,592,500.00 6 payments totaling $40,387,983.00 3 payments totaling $8,350,000.00 4 payments totaling $6,000,000.00 10 payments totaling $6,370,623.17 21 payments totaling $47,846,861.76 3 payments totaling $5,652,290.12 4 payments totaling $2,266,350.03 3 payments totaling $1,600,000.00 5 payments totaling $7,231,400.00 5 payments totaling $8,000,000.00 7 payments totaling $7,473,234.70 Total Payment Vouchers calculated by the OCG 22 Payment Vouchers totaling $33,108,320.60 2 Payment Vouchers totaling $600,000.00 8 Payment Vouchers totaling $7,949,300.74 3 Payment Vouchers totaling $7,949,043.64 12 Payment Vouchers totaling $19,797,750.00 21 Payment Vouchers totaling $55,414,885.67 6 Payment Vouchers totaling $11,724,921.20 3 Payment Vouchers totaling $6,300,000.00 21 Payment Vouchers totaling $11,744,303.92 25 Payment Vouchers totaling $45,846,861.76 3 Payment Vouchers totaling $5,652,290.12 3 Payment Vouchers totaling $3,448,010.16 3 Payment Vouchers totaling $2,200,000.00 5 Payment Vouchers totaling $4,528,431.48 5 Payment Vouchers totaling $8,000,000.00 7 Payment Vouchers totaling $8,568,709.41 5 payments totaling $9,198,000.00 15 payments totaling $20,000,000.00 5 Payment Vouchers totaling $9,198,000.00 9 Payment Vouchers totaling $20,160,000.00 Total Cheques calculated by the OCG 21 Cheques totaling $36,761,355.60 2 Cheques totaling $600,000.00 8 Cheques totaling $7,949,300.74 3 Cheques totaling $7,949,043.64 12 Cheques totaling $19,797,750.00 22 Cheques totaling $56,514,885.67 6 Cheques totaling $11,724,921.20 3 Cheques totaling $6,300,000.00 25 Cheques totaling $12,0895,303.92 25 Cheques totaling $45,846,861.76 3 Cheques totaling $5,652,290.12 3 Cheques totaling $3,448,010.16 3 Cheques totaling $2,200,000.00 5 Cheques totaling $4,528,431.48 4 Cheques totaling
 $6,500,000.00 7 Cheques totaling $8,568,709.41 5 Cheques totaling $9,198,000.00 7 Cheques totaling $15,660,000.00 Total Invoices 9 Invoices totaling $15,029,248.00 2 Invoices totaling $600,000.00 8 Invoices totaling $9,513,300.74 2 Invoices totaling $8,011,295.85 3 Invoices totaling $18,594,500.00 2 Invoices totaling $43,950,000.00 2 Invoices totaling $9,305,000.00 2 Invoices totaling $12,300,000.00 18 Invoices totaling $11,294,303.92 7 Invoices totaling $28,618,250.00 4 Invoices totaling $5,594,548.41 1 Invoice totaling $3,448,010.16 3 Invoices totaling $2,200,000.00 1 Invoice totaling $3,179,410.00 1 Invoice totaling $8,000,000.00 5 Invoices totaling $8,568,709.41 2 Invoices totaling $9,198,000.00 1 Invoice totaling $20,000,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 22 of 263 The JCDC 35.
The JCDC awarded a contract to Jambiz International Limited, in the amount of Seventy Million Dollars ($70,000,000.00), by way of the Limited Tender procurement methodology for the staging of the „Grand Gala‟ Celebrations.

However, the cost of the event exceeded the stated contract amount by Eight Million, Nine Hundred and Fifty Six Thousand and Ninety Seven Dollars and Ninety One Cents ($8,956,097.91).

21 36.
21 36.

In addition to the contract that was awarded to Jambiz International Limited to host the „Grand Gala‟ Celebrations, the JCDC awarded an additional fifty four (54) contracts for its part in hosting the local component of the „Jamaica 50 Celebrations‟.

The stated fifty four (54) contracts amounted to Seventy Eight Million, Seven Hundred and Eighteen Thousand, Three Hundred Dollars and Eighty Six Cents ($78,718,300.86).22 37.
The GoJ allocated the sum of Two Hundred Million Dollars ($200,000,000.00) to the JCDC to undertake certain activities for the local component of the „Jamaica 50 Celebrations‟.

The sum of Twenty Five Million Dollars ($25,000,000.00) was also contributed by way of Private sector sponsorship.

38.
38.

Notwithstanding #35 and #36, the total cost/expenditure for the conceptualization, planning and implementation of the activities undertaken by the JCDC for the „Jamaica 50 Celebrations‟ was Two Hundred and Twenty Five Million, Two 21 The OCG was provided with documentary evidence inclusive of a Contract Agreement that was awarded to Jambiz International Limited; for the remaining fifty four (54) contracts, the JCDC provided the office with Payment Vouchers, Invoices and copy cheques.
22 The sum of $78,718,300.86 was derived from the OCG‟s calculations of the payment documents which were provided by the JCDC.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 23 of 263 Hundred and Forty Seven Thousand, Three Hundred and Eighty Five Dollars and Forty Four Cents ($225,247,385.44).23 Essentially, the JCDC incurred additional costs of Two Hundred and Forty Seven Thousand, Three Hundred and Eighty Seven Dollars, and Forty Four Cents ($247,385.44) in hosting the local component of the „Jamaica 50 Celebrations‟ 39.
Of the fifty five (55) contracts awarded by the JCDC for its role in the local component of the „Jamaica 50 Celebrations‟, the JCDC reported only fourteen (14) of the referenced contracts to the OCG by way of its QCA submissions.

40.
40.

The OCG has seen no evidence to indicate that the JCDC reported the contracts which were awarded with respect to the local component of the „Jamaica 50 Celebrations‟ in keeping with Section 4 (2) and 4 (3) of the CG Act Notably, the OCG was not provided with actual contract documents for the referenced contracts, and as such, is unable to determine the dates on which they were awarded, in order to determine the contracts which ought to have been reported, based on the applicable QCA threshold.
The OCG, however, notes for the most part, that the payment dates for the respective contracts were stated to have been post July 1, 2012.

The contracts are as follows: 23 The JCDC indicated that the sum of $225,247,385.44 was expended on hosting certain components of local component of „Jamaica 50 Celebrations‟ ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 24 of 263 TABLE 3 Rec No.
Contractors Actual Payment Date (s) Rec.

Contractors Payment Date Actual payments Represented by the JCDC No payments Represented by the JCDC 1.

Laribo Marketing $576,821.00 17/08/12 13 Love 101 FM 20/7/12 $600,000.00 and Consultants Limited 2.

Backstage and Rental $2,050,000.00 31/07/12; 22/08/12; 24/12/12; 14 Hitz FM 11/12/13 $350,000.00 16/10/13; 07/11/13; 07/03/14; 04/10/14 3.

Iprint Digital Limited $2,226,841.88 16/10/13; 07/11/13; 11/12/13; 15 Fame FM 11/12/13 $295,000.00 24/03/14.

4.
4.

LP Azar Limited $2,142,000.00 14/12/12; 02/03/13; 03/04/13; 16 Irie FM 23/08/12 $435,000.00 16/10/13; 07/11/13.

5.

Ewan Simpson $1,050,000.00 06/06/12;22/06/12; 04/07/12; 17 Sun Bloc 27/7/12 $325,000.00 20/07/12.

Awnings and Tents Limited 6 The Pantry Limited $1,842,800.00 03/08/12; 10/08/12; 17/08/12; 18 Digital Video 23/8/12 $330,000.000 04/07/12.

Concept 7 Paul Henton $806,040.00 27/04/12; 04/05/12; 17/05/12; 19 Jamaica 27/06/12; 16/07/12; $6,000,000.00 14/06/12.

National 26/07/12; 31/07/12.


Heritage Trust 8 Mother‟s Enterprise $1,425,000.00 10/08/12 20 Rhon 02/08/12 $500,000.00 Limited Matthison 9 Karleen Smith and $340,500.00 10/08/12 21 Grace Kennedy 13/07/12 $278,000.00 Company Limited Limited 10 Fireworks Explosive $1,311,000.00 10/8/12 22 Jambiz 10/07/1224 $70,000,000.00 Effects Limited International Limited 11 Jamaica Information $950,000.00 26/7/12; 14/8/12.

23 Frederick 17/07/12; 14/08/12.

$924,480.00 Services (JIS) Grant 12 Lubert Levy et.
al $1,480,000.00 27/07/12 24 The date on which the “CONTRACT FOR CONSULTANTS SERVICE‟ was entered into between Jambiz International and the JCDC was July 10, 2012.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 25 of 263 41.
The OCG attempted to determine whether value for money was realised in the procurements undertaken for the local component of the „Jamaica 50 Celebrations‟ by its utilization of the „Three E‟s Framework‟.

This Framework engages the principles of economy, efficiency and effectiveness as a useful measure in determining same.
The OCG was, however, unable to determine whether value for money was realised in the procurements undertaken for the celebrations due to the following reasons: a) The failure of the Jamaica 50 Secretariat to prepare and preserve procurement related documentation including certain Contract Agreements; b) The absence of documentary evidence in order to account for the variations in the contracts undertaken; c) The lack of documentary evidence to account for the total amount expended on hosting the referenced celebrations; and d) The lack of documentary evidence to reconcile the payments which were purportedly made to contractors/suppliers with payment details such as Cheques and Payment Vouchers which were observed by the OCG.
London Based Celebrations 42.

The London component of the „Jamaica 50 Celebrations‟ was undertaken in collaboration with the JTB, the Office of the Prime Minister, the MOYC, and the Jamaica Promotions (JAMPRO).

43.

The extent of Dr. Kenneth Wykham McNeil‟s involvement in the London based celebrations was limited to supporting the Ministry of Industry, Investment and Commerce in their submissions to Cabinet for approval to host Jamaica House in London.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 26 of 263 “As Minister my involvement in the “Jamaica 50” celebrations in London was primarily in my official capacity as Minister of Tourism and Entertainment.

My involvement extended to supporting the Ministry of Industry, Investment and Commerce in their Submissions to Cabinet to host the Jamaica House at the London Games.”25 44.
The London based component of the „Jamaica 50 Celebrations‟ was executed by the JTB.

It is our understanding that the contract for the London-based activities was signed by Jamaica Tourist representatives…” 26 Board (JTB) 45.

The JTB was selected to execute the London based events on the basis that the entity has a registered office in London.
“The Jamaica Tourist Board has a registered office in London and on that basis it was agreed among the parties that Jamaica Tourist Board would effect contracts for lease, design/build-out and management as well as to undertake 25 Response dated September 8, 2014 from Dr. Kenneth Wykeham McNeill to the OCG.

Response #9 26 Letter dated September 3, 2012 from Mr. Robert Martin to the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 27 of 263 marketing, relations.”27 promotion and public 46.

The JTB advised the National Contracts Commission (NCC), of its intention to co-sponsor the „Jamaica House‟ initiative, by way of letter dated March 19, 2011.
“The Jamaica Tourist Board intends to co- sponsor the Jamaica House at the O2 Arena in London during the London 2012 Olympics from July to August, 2012.The five Hundred Thousand Sterling (£500,000) co- sponsorship includes the rental of a designated space in “the Bubble” at the Arena.”28 47.

The following Public Officers/Officials were involved in the planning and execution of the London based Celebrations: “… 1.

John Lynch – Director Tourism, Jamaica Tourist Board 2.
Jason Hall – Deputy Director Tourism, Cruise, Events and Attractions, Jamaica Tourist Board 3.

Elizabeth Fox – Regional Director, United Kingdom, Jamaica Tourist Board.

27 Response dated September 8, 2014 from Dr. Kenneth Wykham McNeil to the OCG.

Response #2 28 Letter dated March 19, 2012, from Mr. Roy Miller, Head Corporate Services, Jamaica Tourist Board to Mr. Raymond McIntyre, Chairman, NCC.
Copied to Mrs. Jennifer Griffith, P.S, Ministry of Tourism and Entertainment, Mr. John Lynch, Director of Tourism, and Mrs. Maxine Saunderson, Chief Financial Officer ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 28 of 263 In addition: 4.
Jennifer Griffith, Permanent Secretary, Ministry of Tourism and Entertainment participated in the Jamaica 50 planning meetings and interacted with the Jamaica Tourist Board and Tourism Enhancement Fund regarding financing.

5.

Clyde Harrison, Executive Director, Tourism Enhancement Fund facilitated funding request through the Tourism Enhancement Board.”29 48.
A budget of One Million Pounds (£1,000,000.00) was approved by way of Cabinet Decision No.11/12 of March 28, 2012, to host the London component of the „Jamaica 50 Celebrations‟.

49.
49.

The breakdown of the budget for the London segment of the „Jamaica 50 Celebrations‟ was as follows: TABLE 4 Breakdown of the Budget for the London component of the „Jamaica 50 Celebrations‟ 1 2 3 Rental of Bubble-(50% deposit £125,000.00) Interior Design, Build out of Venue Management and Staffing Total £250,000.00 £750,000.00 £0 £1,000,000.00 50.
The budget for the London segment of the „Jamaica 50 Celebrations‟ was funded as follows: 29 Response dated September 8, 2014, from Dr. Kenneth Wykeham McNeill to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 29 of 263 TABLE 5 Breakdown of Funding for the London component of the „Jamaica 50 Celebrations‟ 1 Jamaica Promotions £100,000.00 2 3 4 Jamaica Tourist Board/Tourism Enhancement Fund £500,000.00 Ministry of Youth and Culture/Jamaica 50 Secretariat £250,000.00 Private Sector Sponsorship Total £150,000.00 £1,000,000.00 51.
The total value of the contracts that were awarded in respect of the London component of the „Jamaica 50 Celebrations‟ was in the amount of Nine Hundred and Ten Thousand, Seven Hundred and Sixty Pounds and Seventy Six Pence (£910,760.76).

52.

The JTB awarded a total of fourteen (14) contracts to undertake the London component of the „Jamaica 50 Celebrations‟.

Of the fourteen (14) contracts that were awarded, five (5) fell within the OCG‟s QCA reporting threshold, and were awarded as follows: TABLE 6 Rec.
Name of Contractor Procurement Date of Award Contract Value No.
1 2 3 4 Methodology Plantation Inn Direct Contracting No Contract £7,500.00 Document seen DraftFCB (Advertising) Open Tender August 13, 2012 £40,831.00 DraftFCB (Website) Open Tender August 13, 2012 £21,646.00 McCluskey International Open Tender June 28, 2012 £3,912.00 (Marketing and Public Relations) 5 McCluskey International Open Tender July 23, 2012 £28,250.00 (Photography )-Getty Images ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 30 of 263 The JTB, however, failed to report the aforementioned contracts to the OCG, and as such, breached Section 29 (a) and (b) (ii) of the CG Act.
The OCG has seen no evidence of the contracts on its QCA Consolidated Database, nor or in the certified hardcopy submissions of the QCA for the 1st Quarter of 2012 to the 1st Quarter of 2013.

53.

The JTB had contractual arrangements with DraftFCB and McCluskey International prior to „Jamaica 50 Celebrations‟ and, as such, these entities were utilised to undertake the advertising, design and marketing requirements of the London component of the celebrations.

54.
54.

The London based component of the „Jamaica 50 Celebrations‟ was executed below the budgeted amount.

The Cabinet approved the amount of One Million Pounds (£1,000,000.00), and the total expenditure was in the amount of Nine Hundred and Ten Thousand, Seven Hundred and Sixty Pounds and Seventy Six Pence (£910,760.76).
The total savings that accrued was Eighty Nine Thousand, Two Hundred and Thirty Nine Pounds and Twenty Four Pence (£89,239.24), which was the equivalent of Twelve Million, Forty Seven Thousand, Two Hundred and Ninety Seven Dollars and Forty Cents ($12,047,297.40) in 2012.30 55.

The principles of economy, efficiency and effectiveness were utilised as measures to determine whether value for money was realized in the procurement of goods and services for the „Jamaica 50 Celebrations‟.
Whilst the OCG has seen evidence to indicate that the London component of the „Jamaica 50 Celebrations‟ was implemented below the budgeted amount, the Office was not provided with sufficient information to determine the overall efficiency and effectiveness of the celebrations.

Chief amongst the reason is the absence of certain procurement related documentation.

30 See Appendix 1 for Calculations.


________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 31 of 263 DISCUSSION OF FINDINGS The „Genesis of the „Jamaica 50 Celebrations‟ The mission of the GoJ in celebrating Jamaica‟s golden Jubilee was to inspire nationalism and patriotism in Jamaicans at home and in the diaspora.
This mission was grounded in the „Jamaica 50 Mission Statement‟ which states as follows: “To deepen the spirit of Patriotism and Nationalism of Jamaicans at home and abroad through a series of planned activities and projects which will re-kindle a sense of pride in our Independence and create a lasting legacy.”31 The Hon.

Olivia Grange, Minister in the Ministry of Youth Sports and Culture (MOYSC) provided insight into the genesis of the Jamaica 50 Celebrations.
Minister Grange, in her response of November 28, 2014, advised the OCG, inter alia, as follows: “Planning of the Jamaica 50 celebrations began in earnest in 2009, with the underlying principle being that the development of the programme should be non-partisan, inclusive, and transparent in order to ensure acceptance and participation from the entire Jamaican population at home and abroad.

This should be a celebration in which all Jamaicans could participate and be proud.
31 Status Report-Jamaica50 Secretariat as at December 31, 2011.

Page 3.
Page 3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 32 of 263 The template used for the commemoration of the 21st (1983) and 25th (1987) Independence Celebrations, with which I was involved in the planning and execution as Junior Minister in the Office of the Prime Minister, was used as a guide for the development of the Jamaica 50 concept.
As Minister, I made a Cabinet Submission in January, 2010 to seek authorisation for the establishment of a Secretariat to oversee and coordinate the planning and implementation of the activities related to the celebration...”32 (OCG Emphasis) Minister Olivia Grange provided the OCG with a copy of her Draft Submission to Parliament dated January 14, 2010.
The objective of the Submission was to secure “…the establishment of a Secretariat the planning and the 50th Anniversary of Jamaica‟s implementation of activities Independence…”33 The Submission highlighted, amongst other things, “Guiding to oversee and coordinate to celebrate Principles” of the celebrations.
The Submission stated, inter alia, the following: “4.1 Jamaica 50 should encapsulate a homecoming through which Jamaicans all over the world would be encouraged to return home at some point during the celebration period.

This would require early engagement with Jamaicans in the diaspora.

32 Response of Minister Olivia Grange, MP, dated November 28, 2014, to the OCG.

Response # 1.

33 Draft Cabinet Submission dated January 14, 2010, which was submitted by Minister Olivia Grange.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 33 of 263 4.5 Jamaica 50 celebration should be configured to include activities that would encourage reflection, commemoration, exposition, and celebration and allow space for futuristic projections that would link into/promote Vision 2030.
4.6 Jamaica 50 celebrations should provide avenues and opportunities for economic advancement through the staging of activities geared at income generation, market penetration and merchandizing.
4.7 Jamaica 50 celebrations should have at the center activities linked to Culture and Sports as core elements of the Brand with trade fairs around them in some major world capitals.” 34 The following recommendations were advanced for the consideration of the Cabinet: “Cabinet is being asked to a) approve the establishment of a Jamaica 50 Secretariat to be tasked with the planning and implementation of activities toward the Jamaica 50 celebration 34Minister Olivia Grange‟s Draft Submission to Parliament January 14, 2010.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 34 of 263 b) approve the inclusion of the staging of CARIFESTA as part of Jamaica 50 celebration.
c) approve consideration of an activity to commemorate the Diamond Jubilee of the Queen as part of Jamaica 50 celebration.”35 In commemoration of Jamaica‟s golden Jubilee as a sovereign nation, the Cabinet approved the establishment of the Jamaica 50 National Planning Committee (JA 50 NPC) in January 201136.

The foregoing Committee, which was under the Chairmanship of the Minister Olivia Grange, the then Minister, MOYSC, was tasked with the mandate of planning and executing the celebratory events.
Minister Olivia Grange in her response of November 28, 2014, advised the OCG of the management and operational framework of the Celebrations.

Ms. Grange advised as follows: “The Jamaica 50 Secretariat was established as a unit in the Ministry of Youth, Sports and Culture (MYSC) with its nucleus staff housed within the Ministry.
The planning, organising and execution of what was branded “JAMAICA 50” would take place on three (3) levels: The Jamaica 50 National Planning Committee (JA 50 NPC), the Jamaica 50 Executive Management Committee (JA 50 EMC) and the Jamaica 50 Secretariat (JA 50 Secretariat).

35 Minister Olivia Grange‟s Draft Submission to Parliament January 14, 2010.

36 Status Report-Jamaica50 Secretariat as at December 31, 2011.

Page1.
Page1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 35 of 263 As portfolio Minister I set out to ensure that the JA 50 NPC had broad-based representation, to include a representative from the Office of the Leader of the Opposition.

In response to letter of invitation to the Leader of the Opposition, Mr. Julian Robinson was named to sit on the committee.
Critical areas of the Public and Private Sectors were also represented ...

Letters were written by me to the public and private sectors, as well as civil society, including the churches and educational institutions, among others, inviting them to nominate a representative to sit on the NPC.

I chaired the JA 50 NPC, assisted by two co- chairs, which established fifteen (15) sub- committees (also referred to as Sector Committees), to spearhead the planning of the various elements of the celebration.
The Jamaica 50 NPC was also engaged in seeking funding for the various programmes.

An Executive Management Committee was also appointed to serve as the management board, having oversight of the Jamaica 50 celebrations.” 37 The following represents the Chairpersons for the established Sector Committees: 37 Response of Minister Olivia Grange, MP, dated November 28, 2014, to the OCG.

Response # 1.
Response # 1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 36 of 263 “… a.
Finance & Administration: Chair- Mr. Billy Heaven b. Diaspora Engagement: Co-Vice Chairs- Professor Neville Ying and Judge Pamella Appelt (Canada) c. Youth:Chair-Senator,Warren Newby d. Education, Symposia, Exhibitions & Publications: Chairman-Mr. Vivian Crawford e. Investment and Legacy Projects: Chair-Mr. W. Billy Heaven f. Marketing, Sponsorship & PR: Chair- Mr. Mark Thomas g. Special Commemorative Events: Co-Chairs- Messrs. Howard McIntosh and Hugh Nash h. Jam50 Emancipation and Independence Celebration Committee: Chair- Mr. Delroy Gordon i.
Heritage & Community Month: Co- Chairs- Mrs. Laleta Davis Mattis & Mr. Dwayne Vernon j.

Sports and London 2012: Chair- the Honourable Mike Fennell k. Tourism Sector: Chair- Mr. John Lynch” 38 38Response of Minister Olivia Grange, MP, dated November 28, 2014, to the OCG.

Response # 9.
Response # 9.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 37 of 263 The Role of the MOYC in the „Jamaica 50 Celebrations‟ The MOYC is the Ministry with responsibility for the preservation and celebration of Jamaica‟s cultural legacy.
In commemoration of Jamaica‟s 50th year of Independence, the MOYC was tasked with the responsibility of commemorating this important milestone in the nation‟s history.

Mrs. Sherrill O‟Reggio Angus, former Permanent Secretary, of the then MOYC, in her response of September 22, 2014, to the OCG advised of the responsibility of the MOYC in the „Jamaica 50 Celebrations‟.
Mrs. Angus stated as follows: “The Ministry of Youth and Culture was responsible for the conceptualization, planning and execution of the Jamaica 50 Celebrations.

These functions were performed through two bodies established by the Minister of Youth and Culture: a) The National Planning Committee (NPC).

This Committee comprised a cross- section of Jamaicans from the public and private sectors.

b) The Jamaica 50 Secretariat.


The Secretariat essentially operated as a unit of the Ministry and was responsible for providing support to the NPC as well as administrative Celebrations.”39 oversight of the 39 Response dated September 22, 2014, of Mrs.Sherrill O‟Reggio Angus, former Permanent Secretary, the then MOYC to the OCG.

Response #1.
Response #1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 38 of 263 Mrs. Sherrill O‟Reggio Angus, further advised the OCG of the Public Officers, including the members of the Secretariat who were instrumental in the planning and execution of the „Jamaica 50 Celebrations‟.
The Permanent Secretary stated as follows: “The public officers in the Ministry that were instrumental in the planning and execution of the Jamaica 50 Celebrations are as detailed below: a) Former Permanent Secretary - Mr. Robert Martin b) Former Principal Director Culture - Mr. Sydney Bartley c) Members of the Jamaica 50 Secretariat, namely: Lenford Salmon, Project Director (2011-2012); Karen Harriott, Administrative Director (2011-2012); Mr. Robert Bryan, Project Director (2012); Mrs. Joan Young Davis, Administrative Director/Jamaica 50 Legacy Programme Marketing Manager (2012-2014); Mrs. Hermine Lattibeaudierre, Finance Director (2011-2014).”40 (OCG Emphasis) The OCG was also advised that the public officer(s)/official(s) listed above were paid salaries and emoluments commensurate to their respective roles and functions.
By way of her response to the OCG which was dated November 28, 2014, Minister Olivia Grange indicated as follows: 40 Response of Mrs. Sherrill O‟Reggio Angus, former Permanent Secretary, MOYC dated September 22, 2014, to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 39 of 263 “Salaries and emoluments of the staff of the Jamaica 50 Secretariat were in line with GoJ salary guidelines and were approved by the Ministry of Finance.
I am not sure if this obtained after I demitted office.”41 The names and titles of the public officers/officials in the MOYC, who were instrumental in the planning of the „Jamaica 50 Celebrations‟, were stated as follows: “To the best of my knowledge, the names and titles of the Public Officers in the Ministry of Youth and Culture who were instrumental in the planning of the „Jamaica 50 Celebrations‟ whilst I was Minister are as follows: a. Mr. Robert Martin – Permanent Secretary b. Mr. Shawn Thompson – Director, Corporate Services (deceased) c. Mr. Lenford Salmon – Project Director, Jamaica 50 Secretariat d. Mrs. Karen Harriott-Wilson – Administrative Director, Jamaica 50 Secretariat e. Mrs. Hermine Lattibeaudiere – Finance Director, Jamaica 50 Secretariat f. Mr. Sydney Bartley – Principal Director of Culture.
41 Response of Minister Olivia Grange, MP, dated November 28, 2014, to the OCG.

Response # 1.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 40 of 263 With regard to the Public Officers in the Ministry of Youth and Culture who were instrumental in the planning and execution of the „Jamaica 50 Celebrations‟ after I demitted office, as I am no longer involved in the Ministry, I am not in a position to indicate those details.”42 The Restructuring of the „Jamaica 50 Celebrations‟ The planning and execution of the „Jamaica 50 Celebrations‟ spanned the spectrum of two (2) political administrations, the Jamaica Labour Party (JLP), and the People‟s National Party (PNP).
Ms. Lisa Hanna assumed responsibility for the „Jamaica 50 Celebrations‟ in January 2012, and subsequently, restructured the scope of the Celebrations.
The former Minister advised the OCG of the following: “I assumed the policy responsibility of the Jamaica 50 celebrations upon my appointment as Minister of Youth and Culture in January of 2012…” 43 Minister Olivia Grange made the following representations as it regards the restructuring of the „Jamaica 50 Celebrations‟: “The Chairman of Jamaica Village was Mr. Clifton Cameron, and the Project Coordinator was Mr. Robert Bryan with 42 Response of Minister Olivia Grange dated November 28, 2014, to the OCG.
Response # 3.

43 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.

Response #1.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 41 of 263 whom we were in regular dialogue…The Jamaica Village project collapsed and consequent on the elections of December 2011, Mr. Robert Bryan was contracted as Project Director by the new government in 2012 to head the Jamaica 50 Secretariat after Mr. Lenford Salmon, the existing Project Director was fired without cause in January 2012.
Mr. Andrew Clunis, Community Relations Officer and Cultural Attaché, Jamaican High Commission, London, with direct responsibility for coordinating Jamaica 50 activities in the UK and Europe was also fired without cause.

It should also be noted, that shortly after assuming office, the new Minister of Culture disbanded the NPC and all the other structures.
a Committee was reestablished...”44 Subsequently, Legacy Minister Olivia Grange further stated that: “Based on my position as the former responsible Minister, and my professional relations in the local and international Entertainment Industry, I was subsequently informed that there were issues regarding 44 Response of Minister Olivia Grange, MP, dated November 28, 2014, to the OCG.

Response #1.
Response #1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 42 of 263 the arrangements with the 02 Arena as well as events and activities planned by Jamaica 50.
I am yet to be provided with answers for questions asked of the Minister in relation to the O2 Arena and other Jamaica 50 activities...45 The OCG will therefore appreciate my call for the country to be provided with a clear picture of the level of spending which was undertaken for the celebrations.
Appendices 49 and 50 clearly demonstrate the attempt of my administration to maintain transparency with respect to procurement of goods and services related to the event, even though the category of culture enjoys certain exemptions under the GOJ Procurement Guidelines...

Appendix 53 (Status Report as of January 4, 2012) and Appendix 54 (Brief for the Hon.

Lisa Hanna, M.P.
Lisa Hanna, M.P.

Minister of Youth and Culture), which were prepared to ensure that the new Minister was fully briefed and in order to facilitate the bi- partisan harmony that had obtained under 45 Response of Minister Olivia Grange, MP, dated November 28, 2014, to the OCG.

Response #1.
Response #1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 43 of 263 my stewardship, provide a basis for clarification by the new Minister of changes that were made to the programme that was very advanced and significantly resourced.
To date, the current Minister has not indicated what it has cost the country for the Jamaica 50 celebrations, inclusive of amounts already paid and outstanding commitments (locally and overseas) – to include Jamaica House at the O2 and the complex).”46(OCG (Stadium Village Emphasis) Of note, „Appendix 49‟ referred to in the aforementioned statement by Minister Olivia Grange refers to a Jamaica 50 “Expression of Interest” which stated, inter alia, as follows: “The Jamaica 50 Secretariat invites experienced companies or consortiums to submit expressions of interests for the manufacture or production of official merchandise, as part of the celebrations of our Golden Jubilee…”47 Additionally, „Appendix 50‟ referred to an unsigned letter bearing the subject, “Jamaica 50 Funding Request”, addressed to Mr. Phillip Henriques by Mr. Lenford Salmon.
The 46 Ibid 47 Appendix 49 is a „Jamaica 50 –Expression of Interest‟.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 44 of 263 letter sought to formalize the engagement of Waterworks Limited as the “…Creative Agency and to compensate them for the Jamaica 50 Logo which is now complete…”48 Ms. Lisa Hanna, former Minister of Youth and Culture in her response of September 22, 2014, to the OCG, provided a justification for the decision which was taken to restructure „the Jamaica 50 Celebrations‟ upon her assumption of office.
The former Minister indicated that: “I assumed the policy responsibility of the Jamaica 50 celebrations upon my appointment as Minister of Youth and Culture in January of 2012.

All operational responsibilities were managed by the Jamaica 50 secretariat and the Permanent Secretary.
I had no personal involvement with the Jamaica 50 celebrations.” 49 The former Minister further stated as follows: “The Jamaica 50 program was developed as an events program by the previous administration based on a document that was presented to me by the Jamaica 50 Secretariat Project Director Mr. Lenford Salmon.

The program was launched in October 2011 at Jamaica house by the Hon.

Bruce Golding.

There was a launch of the program in the UK at the London O2 arena.
48 Unsigned letter bearing subject “Jamaica 50 Funding Request” addressed to Mr. Phillip Henriques.

49 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.

Response #1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 45 of 263 The program was scheduled to run December 31, 2011 to December 31, 2012.
Assessment of the Program as contained in the project report/document implied the following: a.

The program required resources totaling in excess of J$2.5B to fund.

i.

The Legacy component as listed required funding amounting to J$683.90M ii.

Forty three (43) core events listed but no budget.

These include JCDC activities for which a budget of J$690M has been submitted by JCDC.

The majority of the 43 core events were non JCDC events iii.
International events in the 02 London plus assumptions of travel to various diaspora events had no budgeted allocated [sic] and there was no financing plan presented b.
The program as outlined in the document was unwieldy, lacked focus, and essentially was generally a listing of projects, events and ideas falling under categories official and endorsed ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 46 of 263 c. There was no marketing program presented, no advertising or promotion plan this despite the launch of the program in October.
d. A logo was developed for the program.

The tag line associated with the logo was ”FEEL THE HEART AND SOUL OF A NATION e. The Jamaica 50 trademarks while registered in Jamaica were unprotected in overseas markets.

Therefore commercial arrangements remained vulnerable and untapped.

Potential sponsors all felt the program was not implementable and had adopted a wait and see approach to it.

f. Twenty Eight Million Dollars (J$28M) was incapable of funding Jamaica 50 as scoped.
That level of funding was not adequate to cover the requirements for the normal JCDC festival events which were done annually g. The program lacked a coordinated international brand positioning.
(trade, tourism and diaspora affairs) this is particularly evident in the UK given the reality of the London 2012 Olympics ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 47 of 263 h. Operationally the program had a lot of loose ends.

i.

There were Incomplete contractual arrangements in respect to the development of a Jamaica 50 website, Marketing, London arrangements ii.
The non-financial information documentation was scarce and or not properly stored for ease of reference By the time I was appointed as Minister in January 2012, $30M had been spent and nothing tangible had been accomplished, other than the Procurement of equipment for the Jamaica 50 Secretariat.

Please see details of fixed assets procured …Contracted some staff for the Jamaica 50 Secretariat (Contracts of Employment), established a Jamaica 50 bank account and launched the programme.
We were less than seven months away from Independence and there was no approved budget, there were no contracts in place, there were no funding commitments.

Also, there was inadequate staff to address the task at hand.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 48 of 263 It was my duty to make the public aware that we were literally starting from zero.
When I did so she called for my resignation.

The Jamaica 50 Celebrations and the budget for its planning and implementation were approved by Cabinet on March 28, 2012.

I have attached the only document I came to find for the planning and execution of the programme ….” 50 The OCG makes reference to a Press Release which was issued by the MOYC, and dated January 31, 2012, and entitled “Cabinet Approves Request from Youth and Culture Minister Hanna that Jamaica 50 Programme be Restructured”.
The referenced Release stated, inter alia, the following: “…The Minister of Youth and Culture, Lisa Hanna has announced that Cabinet has approved her request that the Jamaica 50 Programme be restructured.

This approval was based on the findings of an in-depth review of the Jamaica 50 Secretariat, which had the responsibility for drafting and implementing the existing programme.
Minister Hanna said the secretariat, which reported directly to the then Minister, signaled its endorsement of 138 projects that were already planned as calendar events 50 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.

Response # 14.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 49 of 263 from both the public and the private sectors.
She further stated that while the programme cited five (5) categories of projects, there was no explanation of the categories, the significance of each, the objectives to be attained or the budgetary allocation to fund them.

In addition, there were 54 core events and 45 Legacy projects cited in the programme at a total cost of $693.4 million based on estimates that were presented.
The review also revealed 50 activities for Canada, 54 for the United States and 42 for the United Kingdom.” (OCG Emphasis) The Release further stated that: “The Minister added that since May 2011, the Secretariat had directly spent $23 million on administrative expenses, salaries, a media launch and a fireworks display.

It was also revealed that the GOJ procurement procedures in most instances seemed to have been circumvented.
Furthermore, the approval process for several payments did not follow the prescribed guidelines as per the Financial Administration an (sic) Audit Act.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 50 of 263 In light of these concerns the Permanent Secretary has asked for a Special Audit of the programme by the Auditor General‟s Department.”51 (OCG Emphasis) „Expenditure during the tenure of Ms. Olivia Grange‟ The following details regarding the total amount that was expended on the „Jamaica 50 Celebrations‟ under the stewardship of Minister Olivia Grange was provided as follows: “To the best of my knowledge, the current administration assumed responsibility for the execution of the „Jamaica 50 Celebrations‟ in early January 2012. a.
Responsibility for the „Jamaica 50 Celebrations‟ was handed over to Minister Hanna after she was sworn in as Minister.

b.

…to the best of my knowledge, the total monies expended on the „Jamaica 50 Celebrations‟ up to the end of my tenure as Minister (December 2011) was $23,812,269.81…” (OCG Emphasis) c. I am not in a position to provide a comprehensive list of the procurements that were undertaken by my administration up to the time I demitted office.
These details 51 MOYC Press Release dated January 31, 2012, and entitled „Cabinet Approves Request from Youth and Culture Minister Hanna that Jamaica 50 Programme be Restructured‟ ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 51 of 263 should be available at the Ministry of Youth and Culture”.52 In respect of the list of the procurements that were undertaken for the „Jamaica 50 Celebrations‟, under the stewardship of Minister Olivia Grange, Ms. Lisa Hanna provided the OCG with a document entitled “Fixed Asset Register”53, by way of her response which was dated September 22, 2014.
The content of the referenced document is represented below: TABLE 754 Fixed Asset Register Item Purchase Date Serial # Model # Invoice # Sharp FO-2080 Multifunction Copier HP2025N 21ppm Laserjet Printer 08-Jun-11 09-Jun-11 Dell Inspirion-560 Minitower (Black Bezel) 09-Jun-11 Dell Inspirion-560 Minitower (Black Bezel) 09-Jun-11 0504821Y IC 5486 ARFX13 2629 CNGSC50611 CB494A 1050005540 156DJQ1 156GJQ1 560 560 2630 2630 4 Draw Vertical Filing Cabinet (Beige) 09-Jun-11 FILEC-V- 4DRW2B 53037 Casio Adding Machine 09-Jun-11 696DQ03RA060 FR-2650TM 53037 140 2 Draw Filing Cabinet (Grey) Jamaica 50 Secretariat Stamp 14-Jun-11 14-Jun-11 Jamaica 50 Secretariat Stamp-Changeable 14-Jun-11 AF-2DG IN00284240 100BL-BLUE/S1824 9346 7310-BLUE/H6103 9346 Date Lenovo Laptop Lenovo Laptop Waste Paper Bins (3) White Boards-36 x 48 (2) 01-Jul-11 01-Jul-11 17-Aug-11 12-Sep-11 wb01564901 B560-4330 13QT 665 665 IN00288284 3421 Further, Minister Grange in response to the OCG, which was dated November 28, 2014, provided the following Spreadsheet which outlined the expenditure which was undertaken during her tenure for the „Jamaica 50 Celebrations‟: 52 Response of Minister Olivia Grange, MP, dated November 28, 2014, to the OCG.
Response # 11.

53 Response of Ms. Lisa Hanna which was dated September 22, 2014, to the OCG.

Response #10(d).

54 Response of Minister Olivia Grange to the OCG, dated November 28, 2014.

Appendix 9.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 52 of 263 TABLE 8 JAMAICA 50 SECRETARIAT CASH FLOW STATEMENT - as at December 31, 2011 INFLOWS Period May 2011 June 2011 July 2011 CHASE Fund (regular Support) $ 6,000,000.00 CHASE Fund (Media Launch Support) August 2011 $ 6,000,000.00 September 2011 SDF GOJ TOTAL $ - $ 312,705.00 $ 89,663.00 $ - $ 250,000.00 $ 6,000,000.00 $ 312,705.00 $ 89,663.00 $ 6,000,000.00 $ 250,000.00 October 2011 $ 6,000,000.00 $ 4,000,000.00 $ 250,000.00 $ 8,350,000.00 $ 18,600,000.00 November 2011 December 2011 $ 4,000,000.00 $ 250,000.00 $ 4,250,000.00 $ 250,000.00 $ 1,250,000.00 $ 1,500,000.00 TOTAL INFLOWS $18,000,000.00 $ 8,000,000.00 $ 1,402,368.00 $ 9,600,000.00 $ 37,002,368.00 OUTFLOWS May 2011 June 2011 July 2011 August 2011 September 2011 October 2011 November 2011 December 2011 TOTAL OUTFLOWS J$ 1,168,136.55 J$ 1,159,767.45 J$ 2,039,540.24 J$ 1,131,514.11 J$ 1,777,761.54 J$ 2,510,785.31 J$ 11,886,521.99 J$ 2,138,242.62 $ 23,812,269.81 $ 13,190,098.19 BALANCE AS AT DECEMBER 31, 2011 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 53 of 263 Minister Olivia Grange also provided the OCG with a document entitled “JAMAICA 50 REQUEST FOR DRAWDOWN OF GOJ FUNDING”55, which was dated July 20, 2011.
The referenced document detailed, inter alia, the following: Costs Heads TABLE 9 Description of Procurement Date Cost Feasibility study on the establishment of the September 2011 $2,700,000.00 Jamaica Performing Art Centre (JAMPAC) Engagement of creative Agency on a Retainer at August 2011 to March 2012 $2,800,000.00 $350,000.00 per month Jamaica 50 Logo- Concept and design Jamaica 50 Website Social Media Strategy August 2011 $400,000.00 August 2011 $1,100,000.00 August to September 2011 $500,000.00 Development of a Media Strategy August to September 2011 $500,000.00 Other creatives not covered by Retainer August to December 2011 $2,000,000.00 Registration of Logo and Jamaica 50 Song August 2011 Jamaica 50 Media Launch October 2011 $500,000.00 $8,000,000.00 Public Awareness Campaign August to December 2011 $20,000,000.00 Travel Expenses for Diaspora Engagement August to March 2011 $7,000,000.00 Bronzing and Installation of Basil Watson‟s September 2011 $2,700,000.00 sculpture at the Victoria Jubilee Hospital National Domino Tournament January to March 2012 $2,300,000.000 $50,500,000.00 Further, the referenced document also stated the following: “Cash Flow” August 2011 $8,150,000.00 September 2011 $11,550,000.00 October 2011 $13, 650,000.00 55 Response of Minister Olivia Grange to the OCG, dated November 28, 2014.
Appendix 8.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 54 of 263 November 2011 $5,650,000.00 December 2011 $5,650,000.00 January 2012 $2,250,000.00 February 2012 $2,150,000.00 March 2012 $1,450,000.00 Based on the OCG‟s calculations, the “Cash Flow” for the period of August 2011 to March 2012 amounted to Fifty Million and Five Hundred Thousand Dollars ($50,500,000.00).
The OCG, by way of its requisition dated August 19, 2014, required Mrs. Sherrill O‟Reggio Angus, former Permanent Secretary, MOYC to provide responses to the following questions: “Please provide a comprehensive list of all the Contracts awarded for the „Jamaica 50 Celebrations‟; your responses should include the following; (a) The names of the respective Contractors and/ or Suppliers; (b) The approved costs for each Contract awarded; (c) A description of the Contracts which were awarded; (d) The actual payments that were made to each Contractor and/or Supplier; (e) The date of engagement for each Contractor and/or Supplier; and (f) The date the payment(s) were made to each Contractor and/or Supplier.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 55 of 263 If [you] are unable to provide the foregoing list, please advise of person(s), entity (ies), and/or Ministry(ies) who are able to provide same.”56 Mrs. Sherill O‟Rregio Angus by way of her response provided the OCG with a table consisting of, inter alia, a list of Contractors/Suppliers, the respective dates of engagement, the description of the contracts, the value of the contracts and the payments that were made.
A copy of the subject table is attached at Appendix 6.

Of note, the OCG‟s review of the referenced representations made by Mrs. O‟Reggio Angus identified only one (1) Contractor/Supplier that was engaged prior to January 2012.57 The document which was provided by Mrs. Sherill O‟Reggio Angus included the following payments which were made by the MOYSC prior to January 2012.

Table 10 OCG‟s Review of Cheques which were made payable prior to January 2012 Contractor Cheque Cheque No.
Amount Waterworks Limited 21/12/11 1720000 $17,200.00 Date 18/11/11 4162500 $41,625.00 29/08/11 37840000 $378,400.00 Creative Production and Training Centre (CPTC) 2/11/2011 45050000 $450,500.00 2/11/2011 35080041 $350,800.74 Main Events Entertainment Group 18/11/11 345492120 $3,454,921.20 Limited Jamaica Information Service (JIS) 29/11/11 100000 $1,000.00 Total $4,694,446.94 56 OCG Requisition dated August 19, 2014 to Mrs. Sherrill O‟Reggio Angus.

Question 7.
Question 7.

57 This period reflects the end of the tenure of Minister Olivia Grange as Minister of MOYSC.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 56 of 263 Table 11 OCG‟s Review of the Payment Vouchers which were made payable prior to January 2012 Contractor Services Rendered Payment Payment Amount Voucher Voucher Date No.
Water Works Limited Printing of invitation for the Jamaica 50th Media Launch.
2011/11/17 000099 $41,625.00 Press kit folder (9” x12”) 2011/10/28 Illegible $146,390.00 Logo animation for Jamaica 50th Anniversary the 2011/10/25 000070 $151,375.00 Invitations, Programme and 2011/10/25 000067 $66,400.00 the date card Save Jamaica 50th Independence Logo Design “JAMAICA 50th for 2011/08/25 000038 $378,400.00 INDEPENDENCE” Creative Production and To record the launch of 2011/11/01 000083 $350,800.74 Training Centre (CPTC) Jamaica 50 at Jamaica House To produce a (5-8) minutes 2011/11/01 000082 $450,500.00 vignette for launch of Jamaica 50th Anniversary Celebrations Main Events Rental of venue, stage and 2011/11/17 000103 3,454,921.20 Entertainment Group light for the Jamaica 50 Limited Media Launch Jamaica Information Supply five copies of the codes 2011/11/29 000111 $1,000.00 Service (JIS) for National Symbols Total $5,041,411.94 The OCG has utilised the foregoing tables to highlight the payments that were made by the MOYC in relation to the „Jamaica 50 Celebrations‟ prior to January 2012, under the stewardship of Minister Olivia Grange.
Based on the documentation submitted to the OCG by the MOYC, the OCG is unable to reconcile the total amount of Twenty Three Million, Eight Hundred Twelve Thousand, Two Hundred and Sixty Nine Dollars and ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 57 of 263 Eighty One Cents ($23,812,269.81), which was stated to have been spent, with the cheques and Payment Vouchers which were submitted by the MOYC for the stated period.
Overall Budget for the „Jamaica 50 Celebrations‟ The OCG was advised by Mr. Robert Martin, the former Permanent Secretary, MOYC, that the overall budget for the „Jamaica 50 Celebrations‟ was approved as per Cabinet Decision No.

27/12, which was dated July 23, 2012.
Mr. Martin stated, inter alia, as follows: “The Note recalled the approved overall budget of $ 688,500,000 for the Jamaica50 Programme; the amount of $474,750,000.00 approved from the Jamaica50 Programme from the Government of Jamaica budgetary estimates through various Ministry allocations; and the targeted balance of $194,000,000.00 to be financed from private sector sponsorship and from revenues generated by the Jamaica50 programme.”58 The OCG was provided with a document, entitled „OVERALL APPROVED JAMAICA 50 BUDGET INCLUSIVE OF UK COMPONENT‟59 by Mr. Robert Martin.
The instant document detailed, inter alia, the budgeted amount, funding source, and the sponsorship amount.

The document further stated that the budget for the „Jamaica 50 Celebrations‟ was in the amount of Six Hundred and Eighty Eight Million, Five Hundred Thousand Dollars ($688,500,000).

58 Response dated September 6, 2012, from Mr. Robert Martin, the then Permanent Secretary, MOYC, to the OCG.

59 Please see Appendix 2.


________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 58 of 263 As it regards the approved overall budget for the „Jamaica 50 Celebration, Ms. Lisa Hanna, indicated in her response of September 22, 2014, to the OCG, the following: “Based on Cabinet Decision No.
27/12 dated July 23, 2012, approval of JMD $688,500,000.00 was received Jamaica50 Celebrations…” 60 for the Minister Olivia Grange indicated to the OCG, by way of her response dated November 28, 2014, of the following: “To the best of my knowledge, a final budget was not approved for the „Jamaica 50 Celebrations‟ during my tenure as Minister.

It was really a work in progress.


However, ongoing expenditure had to be approved by the Executive Management Committee.” 61 The OCG has appended, herewith, a copy of the “Overall Approved Budget Jamaica 50 Inclusive of UK Component” at „Appendix 2‟.

Source of Funds for Jamaica 50 Celebration The „Jamaica 50 Celebrations‟ was funded through the efforts of the private and public sectors.
Mrs. Hermine Lattibeaudierre, the former Director of Finance, MOYC, indicated in her response of September 16, 2014, that public sector sponsorship, for the referenced event was in the amount of Thirty Six Million, Two Hundred Thousand Dollars 60 Response of Ms. Lisa Hanna, Minister of Youth and Culture, dated September 22, 2014.

Response #4.

61 Response of Minister Olivia Grange dated November 28, 2014, to the OCG.

Response #6.
Response #6.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 59 of 263 ($36,200,000.00).

It was also stated that private sector sponsorship amounted to Ninety Eight Million, One Hundred and Seven Thousand, Seventy One Dollars and Sixty Cents ($98,107,071.60).
The total value, therefore, amounted to One Hundred and Thirty Four Million, Three Hundred and Seven Thousand, and Seventy One Dollars and Sixty Cents ($134,307,071.60).62 The OCG has affixed hereto a copy of the document entitled „SPONSORSHIP/DONATIONS‟ at Appendix #4.

Ms. Lisa Hanna in her response of September 22, 2014, provided the OCG, with a table entitled „Source of Funds/Donations for the Jamaica 50 Celebrations‟.
The stated document indicated the source of Funds/Donations that were used to fund the „Jamaica 50 Celebrations‟.

Based on the representations made in Table 11, which is represented hereunder, the total funds received was in the amount of Six Hundred and Ninety Three Million, Three Hundred and Seven Thousand, Seventy One Dollars and Sixty Cents ($693,307,071.60).

62 Response September 16, 2014, of Mrs. Hermine Lattibeaudierre, former Director of Finance, MOYC to the OCG.
Response #5 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 60 of 263 TABLE 12 Source of Funds/Donations for the Jamaica 50 Celebrations Organization GOJ Budgetary Allocation (Total JMD 460 M) Ministry of Finance and Planning Tourism Enhancement Fund (TEF) CHASE Public Sector Donors/Sponsors (Total JMD 86.2 M) National Housing Trust Airport Authority Heart Trust-NTA FINSAC (non-interest bearing loan) Private Sector Donors/Sponsors (Total JMD147,102,071.6M) J Wray & Nephew FINSAC (non-interest bearing loan) Red Stripe Restaurants of Jamaica Jamaica National Building Society Norbrook Package Company National Commercial Bank Lime Digicel CB Foods Best Dressed Foods Supreme Ventures Victoria Mutual Building Society Unicomer & Co./ COURTS Advantage General National Health Fund Development Bank of Jamaica Pepsi Cola Jamaica Mailpac Services Ltd. Sagicor Stewarts Auto Funds Contributed (JMD $) 300,000,000.00 70,000,000.00 90,000,000.00 26,200,000.00 5,000,000.00 5,000,000.00 50,000,000.00 10,000,000.00 50,000,000.00 10,032,620.00 2,000,000.00 9,600,451.60 37,500.00 5,000,000.00 5,000,000.00 4,224,000.00 1,000,000.00 3,750,000.00 25,000,000.00 6,000,000.00 5,000,000.00 1,025,000.00 1,000,000.00 5,000,000.00 1,700,000.00 37,500.00 1,200,000.00 500,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 61 of 263 Public Sector Sponsorship-Jamaica 50 Celebrations The OCG was provided with a document entitled, “GOJ Agencies that Participated in the Jamaica 50 Celebrations” by Mrs. Sherrill O‟Reggio Angus, Permanent Secretary, MOYC, in support of her response of September 22, 2014.
The said document indicated that the total contribution that was received from the Chase Fund was in the amount of Eighty Nine Million, Nine Hundred and Seventy Eight Thousand, Ninety Two Dollars and Seventeen Cents ($89,978,092.17).
The total contribution that was received from the Tourism Enhancement Fund (TEF) was in the amount of Seventy Million Dollars ($70,000,000.00), resulting in the cumulative total of One Hundred and Fifty Nine Million, Nine Hundred and Seventy Eight Thousand, Ninety Two Dollars and Seventeen Cents ($159,978,092.17)63.
In relation to the pledged support for the „Jamaica 50 Celebrations‟, Minister Olivia Grange provided the OCG with a document entitled “Jamaica 50 Secretariat (Ministry of Youth, Sports and Culture) Status Report as of January 4, 2012”, in support of her response of November 28, 2014, indicating the following financial support pledged by Public Sector partners: “Secretariat Funding In March 2011 the Chase Fund agreed to fund the secretariat as its contribution to the celebration of the country‟s 50th anniversary.
A proposal amounting to eighty-four million dollars ($84M) was submitted to the CHASE Board of Directors.

Thirty Million dollars ($30M) was approved.

In addition Central Government 63 Response dated September 22, 2014, of Mrs. Sherrill O‟Reggio Angus, former Permanent Secretary, MOYC to the OCG.

Response # 8.
Response # 8.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 62 of 263 had budgeted fifty million dollars ($50M) for Jamaica 50 planning and early execution.

That was later reduced to thirty five million dollars ($35M).
To date we have only received Nine million six hundred thousand ($9.6M; 27%) of the thirty five million dollars ($35M), with only three (3) months left in the fiscal year.
The Board of the Sports Development Foundation (SDF) also committed a monthly subvention to Jamaica 50 to assist with feasibility studies on the identification and development of Sporting Infrastructure as a part of the Jamaica 50 Legacy programme….”64 Advance from the MoF to the MOYC for the „Jamaica 50 Celebrations‟ The Ministry of Finance approved „Contingency Advancements‟ in the amount of One Hundred and Thirty One Million, Four Hundred and Thirty Four Thousand Dollars ($131,434,000.00) to the MOYC to execute the „Jamaica 50 Celebrations‟.
Mrs. Hermine Lattibeaudierre, by way of her response which was dated September 16, 2014, provided the OCG with a letter dated July 11, 2012, which indicated the total advancements approved by the MoF in respect of the „Jamaica 50 Celebrations‟.

The referenced letter was signed by Ms. Eleth Desouza, MOF, on behalf of the Financial Secretary and was sent to the attention of „Mrs.

R. Phipps‟ of the MOYC.


The said letter bore the subject line “Contingency Advance for Head 4500A-Ministry of Youth and Culture,” and stated, inter alia, as follows: 64Document entitled “Jamaica 50 Secretariat (Ministry of Youth, Sports and Culture) Status Report as of January 4, 2012”.

Page 3 of Appendix 53.


________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 63 of 263 “Please be informed that the Ministry of Finance and Planning has approved a Contingency Advance of Seventy Million ($70m) to Head 4500A- Ministry of Youth and Culture-Project 1680- Jamaica 50 Celebrations.
The amount will be transferred the Ministry‟s account number *** *** ***65 at the National to Commercial Bank, Jamaica Limited, Knutsford Boulevard Branch.
This advance, in addition to that provided in June 2012, will amount to $131.434m and will be recovered from the August 2012 warrant issue.”66 (OCG Emphasis) Mrs. Lattibeaudierre also provided the OCG, with a letter dated July 13, 2012, under the signatures of Mrs. Rosalie Phipps, Principal Finance Officer and Mr. Shawn Thompson, Director of Corporate Services, Office of the Prime Minister, and addressed to the National Commercial Bank.
The OCG observed that the said letter was directed to the attention of Ms. Anthea Morris and stated, inter alia, the following: 65 Account Number withheld for security purposes.

66 Letter dated July 11, 2012, from Ms. Eleth Desouza, Ministry of Finance and Planning, for and behalf of the Financial Secretary, to Mrs. R. Phipps of the MOYC.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 64 of 263 TABLE 13 “Grateful if you transfer the following From Account # To Account # Bank Agency Amount ***-***-**** **-***-****67 NCB Jamaica 50 J$70,000,000.00 Ministry of Youth and Jamaica 50 1-7 Knutsford Celebrations Culture Capital „A‟ Bank Account Boulevard Bank Account Kingston 51(sic) Kindly debit the said bank account with the relevant bank charges.”68 The OCG was also provided with a copy of a Memorandum, dated July 13, 2012, which was sent to Miss Deowne Taylor, Acting Director, Accounts Payable and Payroll, from Yvonne Wallace-Monroe, Acting Director, Management Accounts.
The Memorandum bore the subject line “Transfer of Funds to Jamaica 50 Celebration Bank Account ($70, 000,000.00)”, and stated, inter alia, as follows: “Attached please see Bank statement for MYC Capital A Account #*******69 showing lodgment made by the Accountant General‟s Department on the 12th July 2012 for the amount of $70,000,000.00 Grateful if you have the amount of $70,000,000.00 transferred from MYC Capital A Bank Account to the Jamaica 50 Celebrations Account #******”70 67 Account Number withheld for security purposes.
68 Letter dated July 13, 2012, from Mrs. Rosalie Phipps, Principal Finance Officer and Mr. Shawn Thompson, Director of Corporate Services, Office of the Prime Minister, to Ms. Althea Morris of the National Commercial Bank.

69Account Number withheld for security purposes.

70 Account Number withheld for security purposes.


________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 65 of 263 The OCG has observed the aforementioned Account Statement reflecting a deposit of Seventy Million dollars ($70,000,000.00).
The Account Statement bore the ID*******71; and detailed the following: TABLE 14 Details Opening Balance Closing Balance Deposit Date 7/9/12 7/13/12 7/12/12 Amount $9,998,902.22 $79,949,432.90 $70,000,000.00 The Jamaica 50 Secretariat maintained two (2) bank accounts, at the Knutsford Boulevard branch of the National Commercial Bank (NCB), which were dedicated to hosting the „Jamaica 50 Celebrations‟.72 Mrs. Lattibeaudierre also provided the OCG with particulars of the referenced accounts and the names and titles of the signatories which are listed hereunder:  Hermine Lattibeaudierre Finance Director  Shaun Thompson Director of Corporate Services  Karen Harriot-Wilson Administrative Director  Hugh Nash Co-Vice Chair Jamaica 50 Secretariat  W. Billy Heaven Chairman for Finance & Administration  Robert Martin Permanent Secretary  Sydney Bartley Principal Director Culture & Entertainment/ Permanent Secretary 71 ID Number withheld for security purposes.
72 Response of Mrs. Hermine Lattibeaudierre, Director of Finance, and MOYC dated September 16, 2014, to the OCG.

Response # 3.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 66 of 263  Jeremy Housen Director of Assets & Facilities  Claudette Rookwood Director Human Resource Management & Development  Damion Rowe Director of Corporate Services  Sherill O‟Reggio-Angus Permanent Secretary”.73 Total Expenditure for the „Jamaica 50 Celebrations‟ The OCG, in an effort to ascertain the total amount expended for the hosting of the „Jamaica 50 Celebrations‟, required Mrs. Hermine Lattibeaudierre, former Director of Finance, MOYC, to provide a response to the following question: “Please indicate the total cost/expenditure of conceptualizing, planning and implementing the „Jamaica 50 Celebrations‟; you should also provide: (a) Itemized details of the sources of the funds and/or donations which were actually used to meet these costs; (b) A copy of all payment records inclusive of invoices, cheques receipts, payment memos, amongst all other applicable records.
The list should include the following: i.

The description of the contracts; 73 Response dated September 16, 2014, of Mrs. Hermine Lattibeaudierre, former Director of Finance, and MOYC to the OCG.

Response # 4.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 67 of 263 ii.

The date on which the contract was awarded; iii.


The Procurement Methodology that was adopted for the award of the iv.

v. contract; The value of the contract; The date on which the payments were made to the Contractor(s); and vi.
The amount of money which paid to the Contractor (s) to date; and (d) A comprehensive list of payments made to all Contractors/Suppliers of goods and services.”74 In response to the foregoing requisition, Mrs. Hermine Lattibeaudierre provided the OCG with a document entitled “Source of Funds for Jamaica 50”.
The document provided a breakdown of the total cost/expenditure for hosting the „Jamaica 50 Celebrations‟: 74 OCG Statutory Requisition dated August 19, 2014, to Mrs. Hermine Lattibeaudierre, Financial Director, MOYC.

Question # 5.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 68 of 263 “Source Of Funds For Jamaica 50 Source 4,288.0 Sale of Merchandise 70,000.0 TEF CHASE FUND 59,978.0 Consolidated Fund 300,000.0 Private Sector: Cash 94,307.0 $‟000 In Kind Public Sector: National Housing Trust Airport Authority Heart Trust-NTA DBJ FINSAC Loan OPM Treasury Deposit Touchline Industries Licensing & Merchandising Funds Booth Rental CHASE FUND (2011-2012) Social Dev.
Fund (2011-2012) OPM lodge directly to Cap A (2011-2012) Subvention (2013-2014) Contingency (2013-2014) Subvention (2014-2015) 25,000.0 5,000.0 5,000.0 5,000.0 50,000.0 20,000.0 697.0 2,441.0 955.0 30,000.0 1,652.0 28,249.0 487.0 11,000.0 900.0 714,954.000 Outstanding bills paid for through JCDC/ Ministry of Finance 33,632.000 Grand Total 748,586.000”75 Mrs. Sherrill O‟Reggio Angus, in her response of September 22, 2014, to the OCG, provided a similar response to that of Mrs. Hermine Lattibeaudierre, in relation to the total cost/expenditure for hosting the „Jamaica 50 Celebrations‟.
Mrs. Angus stated as follows: “The total cost for conceptualizing, planning and implementing the Jamaica 50 Celebrations was JMD $748,586,000.00 since 2011-2013.” 76 (OCG Emphasis) 75 Response dated September 22, 2014, of Sherrill O‟Reggio Angus, former Permanent Secretary, MOYC to the OCG.

Response #5.

76 Response dated September 22, 2014, of Sherrill O‟Reggio Angus, former Permanent Secretary, MOYC to the OCG.

Response #4.
Response #4.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 69 of 263 Mr. Robert Martin also provided a table entitled “Contracts Awarded For Jamaica 50 Celebrations” in support of his response of September 6, 2012, to the OCG.

The referenced table detailed the contracts that were awarded for both the local and London based components of the „Jamaica 50 Celebrations‟.
The said document indicated as follows: Local Segment: $565,058,012.60 London Segment: $81,000,000.00 Total: $646,058,012.60 As it regards the total amount expended for hosting of the „Jamaica 50 Celebrations‟, Ms. Lisa Hanna, in her response of September 22, 2014, to the OCG, indicated as follows: “The current administration expended JMD $717,796,000.00 from the time it assumed responsibility of the project to date.
The total cost for conceptualizing, planning and implementing the Jamaica 50 Celebrations was JMD $748,586,000.00 since 2011-2013” 77(OCG Emphasis) 77 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.

Response #5.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 70 of 263 Procurement Procedures undertaken for the Award of Contracts Policy Guidelines employed for the „Jamaica 50 Celebrations‟ In an attempt to ascertain the policy guidelines employed in hosting the „Jamaica 50 Celebrations‟, the OCG, by way of a requisition dated August 19, 2014, required Ms. Lisa Hanna, the former Minister of Youth and Culture, to respond to the following: “Please outline the policy guideline(s), if any, that was/were employed to govern the procurement or any other process used to access goods and services for the „Jamaica 50 Celebrations.” 78 Ms. Lisa Hanna, by way of her response dated September 22, 2014, indicated as follows: “The policy guidelines were as follows: The Jamaica 50 Celebrations would have a local and international feel to take full advantage of the fact that the Olympics were taking place in the same year in London.
The elements of the programme would have been undertaken through: 1. design and structure done be [sic] the Jamaica 50 secretariat; 2. the Festival of the Arts programme and the Gala done by the JCDC; 78 OCG Requisition dated August 19, 2014, to Ms. Lisa Hanna, former Minister of Youth and Culture.

Question #2.
Question #2.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 71 of 263 3. the Jubilee Village done by the Jamaica 50 secretariat; 4. overseas celebrations done by the JTB, JAMPRO, overseas missions and associations; and 5. events were to be held around the island to give all of Jamaica a feel for the celebrations (Jamaica 50 Secretariat)-June to August 6.
6. there would also be a Legacy Programme Direct Contracting was authorized where the artistic component was unique or the technical capacity was limited.”79 (OCG Emphasis) The OCG also required Mrs. Sherill O‟Reggio Angus to advise of the policy guidelines that were employed to govern the procurement process undertaken for the „Jamaica 50 Celebrations‟.
By way of her response, dated September 22, 2014, to the OCG, Mrs. O‟Reggio Angus stated as follows: “The procurement of goods and services for the Jamaica 50 Celebrations was governed by the guidelines of the GOJ Handbook of Public Sector Procurement Procedures.”80 Minister Olivia Grange provided a similar response to that of Minister Hanna and Mrs. O‟Reggio Angus, as it regards the policy guidelines that were employed to govern the 79 Response of Ms. Lisa Hanna, former Minister of Youth and Culture, dated September 22, 2014.
Response #2.

80 Response of Mrs. Sherill O‟Reggio Angus, former Permanent Secretary, Ministry of Youth and Culture, dated September 22, 2014, to the OCG.

Response # 2.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 72 of 263 procurement of goods and services for „Jamaica 50 Celebrations‟.
Ms. Grange stated as follows: “To the best of my knowledge, the policy guidelines that were employed to govern the procurement of goods and services for the „Jamaica 50 Celebrations‟ were the Government of Jamaica Procurement Guidelines and the Handbook of Public Sector Procurement Procedures in combination with Circular No.
35 which is dated 2008 September 22 and which is entitled, “Exemptions from the Government of Jamaica Handbook of Public Sector Procurement Procedures”.81 Section 1.2.1 (b) of the Government of Jamaica Handbook of Public Sector Procurement Procedures (GPPH) (2012), states as follows: “EXCLUSIONS This section addresses issues which are outside the scope of coverage of the procedures contained in this Handbook.
These issues will be governed by other guidelines or where no guidelines exist, Procuring Entities may refer to industry practice or utilize their own procedures.” (OCG Emphasis) 81 Response of Minister Olivia Grange, MP, dated November 28, 2014, to the OCG.

Response # 2.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 73 of 263 The following, amongst others, are not subject to the procedures contained in the GPPH (2012): “(b) procurement of works of art; artistic and cultural performances; creative products and services associated with the staging of cultural productions and services in support of, and associated with the staging of cultural events, which shall include but not be limited to: i. artistic co-ordination, direction and management; ii.
management of artistic works and events; iii.

management of Intellectual Property Rights; health and medical services; venue rental; infrastructure and technical iv.

v. vi.

effects; vii.
design, technical direction, artistes and performers;… NOTE: Any other exclusion determined from time to time will be highlighted as appropriate, through circulars issued by the Ministry of Finance”82 In an effort to ascertain the procurement procedure(s) that was/were employed for the award of contracts for the „Jamaica 50 Celebrations‟, the OCG required Ms. Lisa Hanna, 82 Section 1.2.1 Volume 1 of 4, (May 2012) of the GPPH ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 74 of 263 by way of a Requisition dated August 19, 2014, to provide a response to the following question: “Please indicate the procurement methodology (ies) or other process that was/were employed for the procurement of goods and services for the Jamaica 50 Celebrations; and the justification for using same.”83 Ms. Lisa Hanna, in her response of September 22, 2014, indicated as follows: “Competitive Tendering and Direct Contracting methodologies were used for the procurement of goods and services contracted for the Jamaica 50 Celebrations.
Where Direct Contracting was used it was recommended by the then Permanent Secretary and Project Director because of the following reasons: a) the limited time that was available to execute the celebrations; and b) the artistic and cultural nature of the goods and services required for the celebrations are exempt from the regular procurement process.

Please refer to Section 1.2.1 (b) of the GOJ Handbook 83OCG Requisition dated August 19, 2014, to Ms. Lisa Hanna.

Question #12.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 75 of 263 Public of Procedures.”84 Sector Procurement Mr. Robert Martin advised the OCG, by way of a letter dated September 6, 2012, that in relation to the contracts that were awarded for the „Jamaica 50 Celebrations‟, “In all cases, where applicable, the emergency procedures, and exclusions at 1.2.1(b) have been invoked.”85 Section 1.1.5 of the GPPH (2012) sets out the requirements for the use of the Emergency Contracting Methodology, and states as follows: “Emergency contracting is permitted in any of the following circumstances: (a) for the repairs or remedial action necessary to preserve public safety or property; or to avoid great social harm or significant public inconvenience; (b) for the procurement of goods, services or works in any extenuating circumstances in which the procuring entity is likely to incur or suffer financial loss if the procurement is not executed immediately; (c) for the procurement of goods, services or works in any circumstances in which the national interest and/or national 84 Response of Ms. Lisa Hanna to the OCG, dated September 22, 2014, to the OCG.
Response #12.
85 Letter dated September 6, 2012, from Robert Martin, former Permanent Secretary, Ministry of Youth, Sports and Culture ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 76 of 263 security considerations demand that the procurement be undertaken immediately; or (d) for business-sensitive procurement of goods, services or works in any extenuating circumstances in which the operating functions or business objectives of a Procuring Entity are likely to be significantly impeded, or placed in jeopardy if the procurement is not executed in a limited timeframe.
The need for such procurement must be sudden, unexpected and a pressing necessity or exigency.

Where an emergency situation exists as defined above, the Procuring Entity may engage a contractor by means of Direct Contracting.

The Head of the Procuring Entity shall give approval for the issuing of emergency contracts.

This approval shall be in writing and shall form part of the procurement record to be kept by the Entity.
Contracts awarded under emergency circumstances above J$5M shall be reported to the National Contract‟s Commission within the month in which the award was made, along with full justification for the procurement.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 77 of 263 The report shall be done within the month the contract is awarded and shall include: (a) (b) a justification; a statement as to why the contractor was selected; and (c)The value of contract awarded.” (OCG Emphasis) Direct Contracting Section 1.1.4 of the GPPH (2012) states as follows: “Procurement by Direct Contracting means only one contractor is invited to participate.
For contracts valued up to $500,000.00 this method may be used.
However, this method is also permitted for procurement valued above $500,000.00 under the following circumstances: (a) where the procurement is of a confidential nature; (b) if a particular contractor has exclusive/proprietary rights in respect of goods, services or works; (c) where standardizing equipment is available only from a specific source, and the Procuring Entity has purchased goods, equipment or technology from a ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 78 of 263 contractor, and additional supply is required for reasons of uniformity; (d) for the purposes of research, experiment, study or development; (e) follow-on procurement, where a contractor has already provided goods, services or works and additional goods services or works of a similar nature are required to complete the procurement requirements; or (f) for reasons of extreme urgency brought about by events unforeseen by the Procuring Entity, the products or services could not be obtained in time by means of International Competitive Bidding, Local Competitive Bidding or Limited Tender procedures.
NOTE: The Head of the Procuring Entity may approve Direct Contracting up to J$5M.

Contract values above this threshold will approval/endorsement of the NCC.”86 require the pre- 86 Section 1.1.4 of the GPPH (2012) ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 79 of 263 Contracts Awarded by the MOYC for the Local Component of the „Jamaica 50 Celebrations‟.
The Jamaica 50 Secretariat awarded various contracts in relation to the local component of the celebrations.

Mrs. Sherill O‟Reggio Angus provided the OCG, with a document entitled “List of Contracts Awarded for the Jamaica 50 Celebrations,” which detailed the contracts that were awarded.

The aforementioned document was provided by Mrs. O‟Reggio Angus in her response to the OCG which was dated September 22, 2014.

The document detailed the following: 1.


The names of the entities/individuals to whom the contracts were awarded; 2.

The dates on which the contracts were awarded; 3.

The description of the contracts; 4.

The total value of the contracts awarded; and 5.

The payments that were made to the Contractors and the dates on which the payments were made.

It should be noted that a similar document87 was provided by Mrs. Hermine Lattibeaudierre in her response to the OCG, which was dated September 16, 2014.
Mrs. Hermine Lattibeaudierre, by way of her response which was dated September 16, 2014, advised the OCG that the person who approved the expenditure for the contracts awarded for the local component of the Celebrations was Mr. Robert Martin.88 The document detailing the list of contracts awarded for hosting the local component of the „Jamaica 50 Celebrations‟ revealed that a total of fifty (50) contracts were awarded.89 The Direct Contracting procurement methodology was employed in the award of thirty (30) of the fifty (50) contracts.
Five (5) contracts were awarded by way of the Limited 87 A copy is provided at Appendix 6 of this Report.

88 Response of Mrs. Hermine Lattibeaudierre dated September 16, 2016, to the OCG.

Response # 3b.

89 „List of Contracts Awarded for Jamaica 50 Celebrations‟ provided in the response of Mrs. Hermine Lattibeaudierre, dated September 16, 2014.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 80 of 263 Tender procurement methodology, thirteen (13) were categorized as „Employment Contracts‟.
The OCG noted that of the two (2) remaining contracts, one (1) was related to the provision of telephone services by „Digicel‟, and the other was a disbursement that was made to the Jamaica Tourist Board.90 By way of a requisition dated June 19, 2013, the OCG required Mr. Sydney Bartley, the former Permanent Secretary, MOYC, to provide supporting documentation for thirty two (32) contracts that were awarded to host the local component of the „Jamaica 50 Celebrations‟.
The thirty two (32) contracts for which documentation was requested were those which utilised the Direct Contracting and the Limited Tender procurement methodologies.

Instructively, the rationale for the OCG‟s decision to request information for only thirty two (32) of the fifty (50) contracts, is premised on the fact that thirteen (13) of the fifty (50) contracts were categorized as „employment contracts‟, and as such, were outside the scope of the OCG‟s investigative jurisdiction91.
Of the remaining five (5) contracts, three (3) were disbursements made to the Jamaica Tourist Board for “Entertainment in the UK” and “Jamaica House”, one (1) was for the provision of telephone services, and the other for the “JCDC Gala”.
Instructively, the three (3) contracts in relation to “Entertainment in the UK” and “Jamaica House” are discussed further into this Report.92 Mr. Sydney Bartley, in his response of July 12, 2013, to the OCG‟s Requisition which required him to provide documentation for thirty two (32) of the contracts that were awarded for the „Jamaica 50 Celebrations‟, provided documentation for only eighteen (18).
Mr. Bartley stated as follows: “Copies of contracts, bank details and deliverables for the eighteen (18) 90 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was appended to the response of Mrs. Hermine Lattibeaudierre, to the OCG, and dated September 16, 2014.The contracts were awarded by the MOYC.
91 Section 1.2.1 (C) of the GPPH (2012) 92 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 81 of 263 entities/persons listed below are enclosed in Appendices 1B and 1C.

No individual contracts were prepared for the other entities/persons.
-Waterworks Limited -Pauline Nelson -Creative Production Training Center -The Hynes Group -Phase Three Production -Image One Limited -Main Events Limited -Visual Vibe -Security Services -Event2 Event -Caribbean Fencing -S.W.
Neil Plumbing -Charles Campbell -The Higher Intelligence Agency -Logistics Management -Manpower -Time Code Production -Television Jamaica Group”93 (OCG Emphasis) Mr. Bartley did not provide supporting documentation for fourteen (14) contracts which were entered into between the MOYC and the following entities: 1.

Jamaica Information Service; 2.

Production Business Solution; 93 Response of Mr. Sydney Bartley, to the OCG dated July 12, 2013.

Response # 1B.
Response # 1B.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 82 of 263 3.

Panache Entertainment Limited; 4.

Iprint Digital; 5.

National Outdoor Advertising; 6.

DOJ Marketing; 7.

Jambiz International; 8.

Fencing Associates; 9.

Duane Marzouca Equipment Co. Ltd; 10.

XYZ Construction; 11.

Touch Caribbean Limited; 12.

Telegens Limited; 13.

Juice Production; and 14.


Jamaica Tourist Board.

As stated herein, Mr. Bartley indicated that no individual Contract Agreements were prepared for the foregoing contracts.

In that regard, the OCG required Mrs. Sherrill O‟Reggio Angus, by way of a requisition dated January 14, 2015, to provide proof of the actual payments that were made in respect of same.
By way of a response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus provided the OCG with payment details for the contracts which were awarded to thirteen (13) of the aforementioned Contractors/ Suppliers.

Mrs. O‟Reggio Angus also indicated that the Jamaica Cultural Development Commission (JCDC) directly awarded a contract to Jambiz International94 for the „Jamaica 50 Celebrations‟, and as such, the JCDC was in possession of those documentation95.
94 This indicates the sole contract that was not was provided by Mrs. Sherill O‟Reggio Angus in her response dated February 11, 2015.

The figures calculated in relation to the Invoices that were submitted by Mrs. O‟Reggio Angus were calculated based on the sub total value.

95 Response dated February 11, 2015, of Mrs. Sherill O‟Reggio Angus to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 83 of 263 The following table was constructed by the OCG and represents the information that was provided by Mrs. Sherill O‟Reggio Angus.

TABLE 15 Rec.

Entity/Contractor Total No.

of Total Value of Total No.

Total Value of Total Total Value Description No Voucher(s) Voucher(s) of Invoice(s) Invoice(s) No.
of Cheques of Cheque(s) 1 XYZ Construction 5 $8,107,679.90 2 $8,314,700.00 5 $8,107,679.90 Construction Limited work at Jubilee Village 2 Touch Caribbean 1 $2,778,000.00 1 $2,778,000.00 1 $2,778,000.00 Payment for Limited imported Audio and video equipment for Jubilee Village 3 Telegens 2 $1,422,320.00 3 US$15,460.00 2 $1,422,320.00 Live streaming Incorporated ($92-US1) equipment and tech support for „Jamaica 50 Celebrations‟ 4 Production 2 $1,384,840.00 1 $1,442,655.00 2 $1,384,840.00 Final payment Business Solutions Limited for accreditation system for Jubilee Village 5 „Juice Productions‟ 2 $1,879,500.00 1 US$21,000.00 2 $1,879,500.00 Final payment for streaming of Jamaica 50 Event 6 Jamaica Tourist 1 $22,080,000.00 1 £160,000.00 1 $22,080,000.00 Payment to JTB Board(JTB) for Jamaica House 2012 design, build out, and event management.
7 Panache 19 $9,561,751.23 5 $5,108,561.7 19 $9,561,751.23 Payment for Entertainment Jamaica design artwork various of in ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 84 of 263 Rec.

Entity/Contractor Total No.

of Total Value of Total No.

Total Value of Total Total Value Description No Voucher(s) Voucher(s) of Invoice(s) Invoice(s) No.

of Cheques of Cheque(s) newspapers.


8 Iprint Digital 7 $6,318,782.33 3 $4,470,575.68 6 $6,159,210.63 Payment for Limited additional prints of banners and installation.

9 DOJ Marketing 2 $798,375.00 2 $798,375.00 2 $798,375.00 Payment for the provision of equipment.

10 Fencing 1 $204,000.00 1 $204,000.00 1 $204,000.00 The provision Associates Limited and installation of fence at King‟s House – Park and Ride.
11 Jamaica 4 $2,766,555.00 3 $1,266,555.00 4 $2,766,555.00 Advertisement Information Services (JIS) in the newspapers during the celebratory period.

12 National Outdoor 11 $1,281,340.03 11 $1,281,340.03 11 $1,281,340.03 Payment for Advertising Limited banners, standees and foamcore cut- out.

13 Duane Marzouca 12 $29,009,500.00 2 $37,105,720.00 12 $29,009,500.00 Rental of Equipment Co. Limited containers from “August 20-12 March to 2013”96 96 Payment Voucher dated April 19, 2013.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 85 of 263 Review of the Contracts Awarded for the Local Component of the „Jamaica 50 Celebrations‟.
The OCG conducted a comprehensive review of certain contracts that were awarded to host the local component of the „Jamaica 50 Celebrations‟, and the observations made therein are presented below: Waterworks Limited The above stated entity was awarded a contract to provide marketing and media services in relation to the „Jamaica 50 Celebrations‟, in the amount of Forty Million Dollars ($40,000,000.00), on July 27, 2012, by way of the Direct Contracting procurement methodology.
97 The OCG is in possession of a Contract Agreement dated July 27, 2012, between the MOYC and Waterworks Limited for “…advertising programme and placements of advertisements and commercials for Jamaica 50 Celebrations…”98 Clause 5(vii) of the Agreement indicated that the total contract value was in the amount of Forty Million Dollars ($40,000,000.00).
The referenced Clause stated as follows: “The Parties agree that the total cost associated with the execution of this entire Agreement and payments hereunder shall not exceed the sum of Forty Million Dollars ($40,000,000.

)”99 The Agreement was executed by the following persons: 97 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.

98 Clause 2 of the contract dated July 27, 2012, between the MOYC and Waterworks Limited.
99Clause 5(vii) of the Contract dated July 27, 2012, between the MOYC and Waterworks Limited.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 86 of 263 1.

Mr. Robert Martin, MOYC; and 2.

Mr. Kirk Waldemar and Mr. Patrick Waldemar, Directors, Waterworks Limited.
The OCG notes, that the Jamaica 50 Secretariat indicated that twenty two (22) payments were made to the referenced Contractor on the following dates: “29.08.11; 10.01.12; 01.03.12, 06.03.12; 16.03.12; 23.03.12; 03.04.12; 20.04.12; 18.05.12; 31.05.12; 11.06.12; 14.06.12; 28.03.13; 07.11.12; 26.09.12; 27.07.12; 10.07.12; 20.06.12; 06.07.12; 27.12.12; 24.12.12; 16.05.13” 100 By way of a response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus provided the OCG with Payment Vouchers and copies of cheques which were prepared in respect of the mentioned contract.
The Permanent Secretary also provided a copy of the Invoices which were prepared by Waterworks Limited and directed to the Jamaica 50 Secretariat.
The details are represented as follows: TABLE 16 Payment Vouchers Copy Cheques Invoices Quantity 22 21 9 Total Amount $33,108,320.60 $36,761,355.60 $15,029,248.00101 „Pauline Nelson‟ Pauline Nelson was awarded a contract to provide media and public relations services for the „Jamaica 50 Celebrations‟, in the amount of Six Hundred Thousand Dollars ($600,000.00), by way of the Direct Contracting procurement methodology.
The OCG 100 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.

101 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
Response # 1.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 87 of 263 notes that the document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS”, did not indicate the date on which the contract was awarded.102 The OCG considers it prudent to note, at this juncture, that its Office was not provided with a Contract Agreement in relation to the referenced contract.
However, the OCG was provided with a copy of two (2) Invoices which were prepared by the Contractor and which were directed to the Jamaica 50 Secretariat.

The details thereof are represented in the following table: 102 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 88 of 263 Details of the Invoices prepared by Pauline Nelson TABLE 17 Invoice Number Date Description Amount OCG Observations Invoice June 29, 2012 “To Public and Media Services rendered for $250,000.00 Invoice was stamped Number#29/06/2012 June, 2012 -preparation of news releases -preparation of articles for website -liaising with all media houses on public “Jamaica 50 Secretariat PAID” and bore the inscription “Approved for payment relations activities and events and execution of 9/7/2012” sponsorship -media monitoring and coordination”1 Invoice Number# August 20, 2012 “To Public and Media Relations consultancy $350,000.00 Invoice was stamped 20/08/2012 “Approved for payment 4/9/12”.
The Invoice was also stamped “certified” and „services rendered satisfactorily” services rendered for July & August, „12 -Preparation of Media Releases & Advisories -Pre-Event Press Conference concept -Agreements with 4 Radio Stations to broadcast from Jubilee Village -Negotiate with print media for complimentary newspaper.
August 1-6 (8:30 a.m. - 10:00 p.m.) -Coordinating Outside Broadcasts from the Village, Arranging interviews with Team Members, sponsors and patrons -Dispatching media advisory & ensuring media/press coverage of Conversations Post Event (August 7-20) -Preparation for Press Conference on Wednesday, August 15 at Wyndham Kingston Hotel- mobilize and follow-up with media, special guests and team members -Preparation of speaking notes for Project Director and Director of Administration & Jubilee Activities (master of ceremonies) -Follow-up with media houses for coverage and publishing event photos /stories…”1 Total $600,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 89 of 263 The Jamaica 50 Secretariat indicated that two (2) payments were made to the referenced Contractor on the following dates: “16.07.12; 04.09.12”.
103 By way of response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus provided the OCG with Payment Vouchers and copies of Cheques which were prepared in respect of the contract.

The Permanent Secretary also provided a copy of the Invoices which were prepared by „Pauline Nelson‟ and directed to the Jamaica 50 Secretariat.
The details are represented as follows: TABLE 18 Payment Vouchers Copy Cheques Invoices Quantity 2 2 Total Amount $600,000.00 $600,000.00 2 $600,000.00104 Creative Production Training Centre (CPTC) The above captioned Contractor was contracted to provide “production: broadcast and audio-visual services” on August 2, 2012, for the „Jamaica 50 Celebrations‟ in the amount of Nine Million, Two Hundred and Four Thousand Dollars ($9,204,000.00), by way of Direct Contracting procurement methodology.105 The OCG was not provided with a copy of the Contract Agreement that was entered into between CPTC and the MOYC.
The OCG is, however, in possession of a copy of a proposal dated July 26, 2012, which was addressed to Mr. Robert Bryan of the CPTC and captioned, “Production Proposal/Budget Jamaica 50 Celebration Activities…Outside Broadcast Production Services for Independence Gala 2012.” The proposal was signed on August 2, 2012, for/on behalf of Mr. Kirk J. Buchanan, Deputy CEO, Director of Production (Acting) and Ms. Karen Robotham, Director of Finance.
The proposal was 103 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.

104 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
Response # 1.

105 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 90 of 263 also signed by Mr. Robert Bryan, Project Director, Jamaica 50 Secretariat.
The proposal indicated as follows: 1) The cost for “…OB Production Services…” was in the amount of Three Million, and Forty Eight Thousand Dollars ($3,048,000.00); 2) The total production budget for CPTC “OB Services” was in the amount of Three Million Three Hundred and Fifty Four Thousand Dollars ($3,354,000.00).
The Jamaica 50 Secretariat indicated that eleven (11) payments were made to the referenced Contractor on the following dates: “02.11.11; 12.04.12; 29.06.12; 02.11.12; 05.07.12; 05.08.13; 03.08.12; 24.08.12; 17.12.12; 20.08.13; 17.09.13;”106 By way of response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus provided the OCG with Payment Vouchers and copies of cheques which were prepared in respect of the contract at caption.
The Permanent Secretary also provided a copy of the Invoices which were prepared by the CPTC and directed to the Jamaica 50 Secretariat.

The details are represented as follows: TABLE 19 Payment Vouchers Copy Cheques Invoices Invoices Quantity 8 8 Total Amounts $7,949,300.74 $7,949,300.74 8 $9,513,300.74107 106Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudiere, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

107 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 91 of 263 The Hynes Group The Hynes Group was awarded a contract on July 25, 2012, to produce the Jamaica 50 song and video, in the amount of Nine Million, One Hundred and Ninety Eight Thousand Dollars ($9,198,000.00) by way of the Direct Contracting procurement methodology.108 The Contract Agreement was executed by Mr. Robert Martin, in the presence of one „T.
Taylor‟, on behalf of the Jamaica 50 Secretariat, as well as the „Service Provider‟, in the presence of one „Omar Smith‟.

Clause 18 of the subject Contract Agreement indicated that, “…This agreement shall enter into effect on the date of the signing of both parties…IN WITNESS WHEREOF the parties have signed this Agreement on this day of July 2012”.

Further, it was observed that upon signing the contract the parties failed to specify the date of signing.
Schedule 1 of the said contract stated as follows: “The total sum for the provision of the event shall be Nine Million One Hundred and Ninety Eight Thousand Dollars ($9,198,000.00) and payable as per clause 4 herein.”109 Schedule 2, stated that: “The Service Provider agrees to provide the following services: 108 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

109 Contract Agreement between the Hynes Group and the Jamaica 50 Secretariat.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 92 of 263 Music Production for Jamaica 50 song “on a Mission”.
The Jamaica 50 Secretariat indicated that two (2) payments were made to the Contractor at caption on the following dates: “31.05.12; 10.09.12”110 By way of her response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus provided the OCG with a copy of the Payment Vouchers and cheques which were prepared in respect of the captioned contract.

The Permanent Secretary also provided a copy of the Invoices which were prepared by the Hynes Group and directed to the Jamaica 50 Secretariat.
The details are represented as follows: TABLE 20 Payment Vouchers Copy Cheques Invoices Quantity 3 3 2 Total Amounts $7,949,043.64 $7,949,043.64 $8,011,295.85111 Phase Three Production Limited „Phase Three Production Limited‟ was awarded a contract to provide LED screens for the Jubilee Village on July 4, 2012, in the amount of Nineteen Million, Five Hundred and Ninety Two Thousand, Five Hundred Dollars ($19,592,500.00), by way of the Limited Tender procurement methodology.
The LED screens were procured in order to implement the „Jamaica 50 Celebrations‟ „live sites‟ island wide.112 110 Ibid 111 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.

112 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 93 of 263 The OCG is in possession of a copy of a MOYC Memorandum dated July 24, 2012, which was directed to Mr. Robert Martin, by Mr. Robert Bryan, Project Director, Jamaica 50 Secretariat, and copied to Mrs. Hermine Lattibeaudierre.
The referenced Memorandum stated as follows: “Further to the plans approved by Cabinet to have live sites island wide we have sourced the following suppliers of LED screens in Jamaica.

Approval is being sought to engage the services of the following companies to supply these screens island wide in keeping with the plans for Jamaica 50 under the Limited Tender Methodology as outlined in the GOJ Procurement Guidelines.
If this methodology is approved can you provide guidance in terms of activating the payments to these suppliers.

1.

Main Event [sic] Entertainment Group Nine (9) Screens Island-wide and Jubilee Village August 5-6 J$8,350,000 2.

Visual Vibes [sic] Five (5) Screens at various locations island-wide August 5-6 2012 J$6,000,000 3.

Image One a.
Image One a.

One screen at the National Trials June 28- July 1, 2012 (already supplied) US $59,000 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 94 of 263 b.

Three (3) Screens at the NISC JCDC best of Festival Series July 7, 8, and 22nd US $24,720 c. Three (3) Screens Jubilee Village August 1- 6, 2012 US $84,000 4.
Phase Three productions two (2) screens August 5-6 2012 J$2,367,000”.
113 (OCG Emphasis) By way of letter dated July 27, 2012, under the signature of Mr. Karl Martin of the National Contracts Commission (NCC), to Mr. Robert Martin, the following was stated: “The National Contracts Commission (NCC) considered the matter at its meeting held on 2012 July 25 and noted the use of Contracting Under Emergency Circumstances by the Ministry of Youth & Culture to rent nineteen (19) LED Screens so as to implement the Jamaica 50 Live Sites island wide.
The following four (4) suppliers were utilized:  Main Event [sic] Entertainment Group  Visual Vibe  Image One  Phase 3 Production Company 113 MOYC Memorandum dated July 24, 2012, to Mr. Robert Martin former Permanent Secretary, from Mr. Robert Bryan, Project Director-Jamaica 50, and copied to Mrs. Hermine Lattibeaudierre.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 95 of 263 The total cost for the rental of screens was approximately Thirty-one Million, Seven Hundred and Twenty-six Thousand, Two Hundred and Sixty- two Dollars and Eighty Cents (J$31,726,262.800) [sic]”114 The OCG is in possession of a letter dated July 19, 2012, which indicated that a Performance Guarantee was issued by the Royal Bank of Canada (RBC) in the amount of Three Million Five Hundred and Fifty Three Thousand, Two Hundred and Fifty Dollars ($3,553,250.00).115 The OCG is also in possession of a copy of an Invoice which was prepared by Phase Three Production Limited and directed to Mr. Robert Bryan of the Jamaica 50 Secretariat in the amount of Two Million, Seven Hundred and Fifty Seven Thousand, Five Hundred and Fifty Five Dollars ($2,757,555.00).
The said Invoice was in relation to the erection of two (2) LED Screens.
The OCG also notes, that the Jamaica 50 Secretariat indicated that twelve (12) payments were made to the referenced Contractor on the following dates: “ 24.07.12; 24.07.12; 02.08.12; 02.08.12; 02.08.12; 29.08.12; 26.09.12; 10.10.12; 10.10.12; 06.11.12; 24.12.12; 19.08.13”.116 Mrs. Sherill O‟Reggio Angus, in her response dated February 11, 2015, provided the OCG with Payment Vouchers and a copy of cheques which were prepared in respect of the contract.
The Permanent Secretary also provided a copy of the Invoices which were 114 Letter dated July 20, 2012, form Mr. Karl Martin, NCC, to Mr. Robert Martin, MOYC.

115 Letter dated July 18, 2012, to the MOYC from RBC.

116 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 96 of 263 prepared by Phase Three Production Limited and directed to the Jamaica 50 Secretariat.
The details are represented as follows: TABLE 21 Quantity 12 12 Payment Vouchers Copy Cheques Invoices 3 Total Amount $19,797,750.00 $19,797,750.00 $18,594,500.00117 Main Event Entertainment Group Limited Main Event Entertainment Group Limited was awarded a contract to provide LED screens in the amount of Eight Million, Three Hundred and Fifty Thousand Dollars ($8,350,000.00) on July 25, 2012, by way of the Limited Tender procurement methodology.118 The Contract Agreement was executed by Mr. Robert Martin and Mr. Richard Blair and witnessed by „T.
Taylor‟ and „Patricia Morant‟.The OCG observed that the contract was undated.

Schedule 1 indicated that the total value of the said contract was in the amount of Eight Million Three Hundred and Fifty Thousand Dollars ($8,350,000.00).

Schedule 2, stated as follows: “The service provider agrees to provide the following services: 1 22ft x 7ft mobile screen (August 1-6) 117 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
Response # 1.

118 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 97 of 263 30ft x 16ft or 40ft x 12ft transparent LED screen (August 1-6) 16 x 10ft LED Screens (4 days) 6 16 x 9ft LED screen (2 days) Trussing grid Technicians” The OCG is in possession of a copy of a „Letter of Guarantee‟ dated August 2, 2012, which was prepared by Pan Caribbean Bank Limited on behalf of Main Event Entertainment Group Limited and directed to the Jamaica 50 Secretariat in the amount of Four Million, and Five Hundred Thousand Dollars ($4,500,000.00).
The OCG also notes, that the Jamaica 50 Secretariat indicated that three (3) payments were made to the referenced Contractor on the following dates:“07.11.12; 24.12.12; 17.09.13”119 By way of a response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus provided the OCG with a copy of the Payment Vouchers and Cheques which were prepared by the Jamaica 50 Secretariat in respect of the contract.
The Permanent Secretary also provided a copy of the Invoices which were prepared by Main Event Entertainment Group Limited and directed to the Jamaica 50 Secretariat.

The details are represented as follows: TABLE 22 Payment Vouchers Copy Cheques Invoices Quantity 6 6 Total Amount $11,724,921.20 $11,724,921.20 2 $9,305,000.00120 119 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.
Response #3.

120 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 98 of 263 Image One Limited The captioned entity was awarded a contract to provide LED screens, in the amount of Fifteen Million, Twenty Six Thousand, Nine Hundred and Two Dollars and Eighty Cents ($15,026,902.80) on July 16, 2012, by the MOYC, by way of the Limited Tender procurement methodology.121 The OCG was also provided with a copy of the proposal which was prepared by Mr. Martin Lewis of Image One Limited and addressed to Mr. Robert Bryan, under cover of letter dated July 12, 2012.The referenced proposal was in the amount of US One Hundred and Sixty Six Thousand, Nine Hundred and Twenty Dollars (US $166,920.00), for the provision of LED Screens for the „Jamaica 50 Celebrations‟.
The following payment schedule was indicated: TABLE 23 Payment Schedule Date Amount 1st Payment (50%) On or before, Friday, July 20, 2012 US$83,460.00 2nd Payment (50% + GCT) On or before, Friday, August 10, 2012 US$111,001.80 The Jamaica 50 Secretariat indicated that six (6) payments were made to the referenced Contractor on the following dates: “26.07.12; 26.07.12; 26.07.12; 14.08.12; 14.08.12; 14.08.12”122 By way of response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus provided the OCG with a copy of the Payment Vouchers and cheques which were prepared by the 121 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.
Response #3.

122 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 99 of 263 Jamaica 50 Secretariat in respect of the contract.
The Permanent Secretary also provided a copy of the Invoices which were prepared by Image One Limited and directed to the Jamaica 50 Secretariat.

The details are represented as follows: TABLE 24 Payment Vouchers Copy Cheques Invoices Quantity 21 22 Total Amount $55,414,885.67 $56,514,885.67 2 $ 43,950,000.00123 Image One Limited was awarded another contract in the amount of Forty Million, Three Hundred and Eighty Seven Thousand, Nine Hundred and Eighty Three Dollars ($40,387,983.00) on July 18, 2012.
The contract was for “Production: Lighting, staging, backline, crew, generator, production and stage management package”, by way of the Direct Contracting procurement methodology.124 The OCG is in possession of a letter dated July 6, 2012, from Mr. Raymond McIntyre, Chairman, NCC, and addressed to Mr. Robert Martin.
The referenced letter stated, inter alia, as follows: “The National Contracts Commission (NCC) considered the matter at its meeting held on 2012 July 4 and noted that the Ministry of Youth & Culture based on the Exclusions in the GoJ Procurement Guidelines utilized the Limited Tender provisions as outlined in Sub-Section 1.1.3 to award a contract to IMAGE ONE in the 123 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
Response # 1.

124 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 100 of 263 amount of Four Hundred and Fifty Thousand United States Dollars (US$450,000.00) for the execution of technical services for the Jamaica Golden Jubilee Village.”125 Visual Vibe Limited Visual Vibe Limited was awarded a contract to provide LED screens in the amount of Six Million Dollars ($6,000,000.00) on July 16, 2012, by way of the Limited Tender procurement methodology.126 The OCG was provided with a quotation dated July 19, 2012, which was prepared by Visual Vibe Ltd, and addressed to Mr. Robert Martin in the amount of Six Million Dollars ($6,000,000.00).
The quotation was to facilitate a live broadcast of the „Jamaica 50 Celebrations‟ on August 5 and 6, 2012, from 12:00 pm to 1:00 am in certain specified town centers.

The aforementioned quotation was accompanied by an Invoice dated August 8, 2012, which was addressed to Mr. Robert Bryan, and bore the number 1001837.

The instant Invoice was in the amount of Three Million Dollars ($3,000,000.00).The OCG notes that both the Invoice and the quotation as provided, were stamped „Jamaica 50 Secretariat PAID‟.
The OCG was also provided with a copy of the NCC and TCC certificates of Visual Vibe Ltd. the details of same are as follows: 125 Letter dated July 6, 2012 from Mr. Raymond McIntyre, Chairman, NCC and addressed to Mr. Robert Martin.

126 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 101 of 263 TABLE 25 Document Registration Date Expiry Date Remarks Type TCC NCC Number 12002425 (open) February 14, 2012 August 12, 2012 021 5656 July 25, 2012 July 24, 2013 Visual Vibe Ltd. is registered in the category of Audio Visual Services (specializing in electronic signage/advertising).
The Jamaica 50 Secretariat indicated that four (4) payments were made to the referenced Contractor on the following dates: “30.07.12; 11.09.12; 26.09.12; 06.11.12” 127 By way of response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus, provided the OCG with a copy of the Payment Vouchers and cheques which were prepared by the Jamaica 50 Secretariat in respect of the instant contract.
The Permanent Secretary also provided a copy of the Invoices which were prepared by Visual Vibe Ltd. and directed to the Jamaica 50 Secretariat.

The details are represented as follows: TABLE 26 Payment Vouchers Copy Cheques Invoices Quantity 3 3 3 Total Amounts $6,300,000.00 $6,300,000.00 12,300,000.00128 127 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

128 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 102 of 263 Security Services The contract for the provision of security services (armed guards and dogs for the Jubilee Village) was awarded on July 9, 2012, in the amount of Six Million, Three Hundred and Seventy Thousand, Six Hundred and Twenty Three Dollars and Seventeen Cents ($6,370,623.17), by way of the Direct Contracting procurement methodology.129 The OCG was provided with two (2) Jamaica 50 Secretariat Memoranda, both dated July 9, 2012, and under the signature of Ms. Lisa Ann OGilvie, and directed to Mr. Robert Martin and copied to Mr. Robert Bryan.
One of the referenced Memoranda concerned the contracting of a Safety and Security Manager.

The Memorandum stated, inter alia, as follows: “…in this regard, the Secretariat has engaged in detailed discussions with Robert Finzi Martin [sic] a seasoned security and safety professional for the captioned role, and would be retained for seven weeks in this capacity as of July 1st.
We have agreed on a package of $450,000 for the period, which is commensurate with the budget projections, and allocations related to critical operations management.

The figure is also commensurate with fees paid for similar capacities, and represents a lower median figure for similar roles.

The 129 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 103 of 263 scope of work is included in the attached contract.”130 Further, another Memorandum of even date was prepared by Ms. Lisa Ann OGilvie, which was directed to Mr. Robert Martin and copied to Mr. Robert Bryan and Ms. Sophia Binns.
The Memorandum stated, inter alia, as follows: “Further to the previous submission, Sophia Binns has made a recommendation for the addition of a clause that speaks to Mr. Smith‟s self employment and responsibility for taxes.

This has been included under the Financial Proposal, Point 4… As mentioned before, please note that the Safety and Security team for the Jubilee Village, will also include other operation staff.
They will include  Safety Operations Officer  Security Operations Officer” 131 Contractual Agreements The OCG notes that three (3) individual contracts were prepared for the line item „Security Services‟ for the Jubilee Village.

The details of the contracts are as follows: 130 Memorandum dated July 9, 2012, from Ms. Lisa Ann OGilvie to Mr. Robert Martin and copied to Mr. Robert Bryan.
131 Memorandum dated July 9, 2012, from Ms. Lisa Ann OGilvie to Mr. Robert Martin and copied to Mr. Robert Bryan and Ms. Sophia Binns.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 104 of 263 TABLE 27 Name of Date of Amount Details Duration Contractor/Date Execution/MOYC Mr. Robert Finzi Mr. Robert $450,000.00- Security and Seven (7) Weeks - Smith-July 9, Martin-July 7, payable in Safety July 2-August 18, 2012 2012 three Manager- 2012 installments Jubilee Village Ms. Tara Renee Mr. Robert $150,000.00- Security Seven (7) Weeks - Price-July 11, Martin-July 10, payable in 2012 2012 three Officer- Jubilee July 2-August 18, 2012 installments Village Mr. Robert $150,000.00- Safety Seven (7) Weeks - Ms. Juliet Angelique Martin-July 10, payable in Bodley-July 11, 2012 three Officer- Jubilee July 2-August 18, 2012 2012 installments Village The Jamaica 50 Secretariat indicated that ten (10) payments were made to the referenced Contractors on the following dates: “ 29.08.12; 10.09.12; 10.09.12; 10.09.12; 06.11.12; 06.11.12; 06.11.12; 06.11.12; 06.11.12; 06.11.12”.132 By way of her response dated February 11, 2015, Mrs. Sherill O‟Reggio Angus provided the OCG with a table which indicated the various contracts concerning the line item “Security Services”133.
The table detailed, inter alia, the following: 132 Ibid 133 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 2.
Response # 2.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 105 of 263 TABLE 28 Contractor Procurement Methodology Services Rendered Robert Finzi-Smith Direct Contracting Planned and managed the safety and security components of the „Jamaica 50 Celebrations‟.

Tara Renee Price Direct Contracting Assisted with the management of the security component of the „Jamaica 50 Celebrations‟.
Juliet Bodley Direct Contracting Assisted with the management of the safety component of the „Jamaica 50 Celebrations‟.

DA Technology Services Direct Contracting Provided, transported and installed security products.

and Consultancy Sentry Services Security Direct Contracting Provided security guards at the National Stadium.

Company Limited Security Alliance Services Direct Contracting Provided security guards at the National Stadium and Limited Jamaica 50 Jubilee Village.
Modern Investigation and Direct Contracting Provided security guards and dogs at the National Security Company Limited Stadium.

Knightsman Limited Direct Contracting Direct Contract Provided executive guards, unarmed guards, bouncers Guardsman Limited Direct Contracting Direct Contract 2-6 Emmaville Crescent Provided security guards during the „Jamaica 50 and barriers at the National Stadium.

Celebrations‟.

Marksman Limited Direct Contracting Provided security guards during the „Jamaica 50 Celebrations‟.
Atlas Protection Limited Direct Contracting Provided security guards and dogs at the „Jamaica 50 Jubilee Village‟.

Phillip C. Johnson Direct Contracting Provided security barriers at various venues during the „Jamaica 50 Celebrations‟ Mrs. O‟Reggio Angus also provided the OCG with a copy of the payment vouchers, cheques and the Invoices which were prepared in relation to the above stated contractors.
Details of the referenced documents are represented below: ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 106 of 263 TABLE 29 Contractor Robert Finzi – Smith Juliet Bodley DA Technology Services and Consultancy Sentry Services Security Company Limited Security Alliance Services Limited Modern Investigation and Security Company Limited 2 1 3 3 3 Quantity of Payment Voucher(s) Total Value of Payment Voucher(s) Quantity of Copy Cheque(s) Total Value of Copy Cheque(s) Quantity- Invoice(s) OCG‟s Observations 2 $270,000.00 3 $450,000.00 Tara Renee Price 2 $90,000.00 3 $150,000.00 None provided to the OCG None provided to the OCG None provided to the OCG.
$90,000.00 3 $150,000.00 $1,386,563.17 2 $1,427,563.17 1 $2,007,600.00 3 $2,007,600.00 2 $1,971,200.00 $942,975.00 3 3 $1,971,200.00 $942,975.00 2 2 Knightsman Limited 1 $1,558,150.00 1 $1,558,150.00 3 Guardsman Limited 1 $1,365,355.75 1 $1,365,355.75 2 Marksman Limited 1 $1,004,095.00 1 $1,004,095.00 4 Atlas Protection Limited Phillip C. Johnson 1 1 $815,365.00 1 $815,365.00 $243,000.00 1 $243,000.00 1 1 Contract Agreement indicated the sum of $450,000.00 Contract Agreement indicated the sum of $150,000.00.
Invoice indicated the sum of $1,386,563.17 Invoices indicated the sum of $2,007,600.00 Invoices indicated the sum of $1,971,200.00 Invoices indicated the sum of $942,975.00 Invoices indicated the sum of $1,558,150.00 Invoices indicated the sum of $1,365,355.75 Invoices indicated the sum of $1,004,095.00 Invoice indicated the sum of $815,365.00 Invoice indicated the sum of $243,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 107 of 263 Based on the OCG‟s calculations of the total cheques paid, the amount expended on “Security Services” for the „Jamaica 50 Celebrations‟ was Twelve Million, Eighty Five Thousand and Three Hundred and Three Dollars, and Ninety Two Cents ($12,085,303.92).
Caribbean Fencing Limited Caribbean Fencing Limited was awarded a contract to provide fencing at the Jubilee Village on July 11, 2012, in the amount of Five Million, Six Hundred and Fifty Two Thousand, Two Hundred and Ninety Dollars and Twelve Cents ($5,652,290.12) by way of the Direct Contracting procurement methodology.134 In addition to the „Letter of Guarantee‟, the MOYC was provided with a letter dated July 13, 2012, under the signature of Ms. Inger Hainsley-Bennett, Companies Office of Jamaica, regarding “…CARIBBEAN FENCING LIMITED REG # 21190”.
The letter advised, inter alia, as follows: “This letter serves to advice that a search of our records was conducted, which revealed that Phillip Paul Martin is a Director of the above named company, and the company “Caribbean Fencing Limited” still appears on our register.” 135 The OCG is also in possession of a copy of two (2) Tax Compliance Certificates (TCC) for Caribbean Fencing Limited.
The details are as follows: 1) TCC # 11015519 (OPEN) 021 dated October 26, 2011, and valid up to and including April 25, 2012.

134 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.

135 Letter dated July 13, 2012, from Ms. Inger Hainsley-Bennett, Companies Office of Jamaica.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 108 of 263 2) TCC # 12010394 (OPEN) 021 dated July 10, 2012, and valid up to and including October 09, 2012.
Mr. Phillip Martin, by way of a letter dated July 16, 2012, which was directed to the attention of Mrs. Hermine Lattibeaudierre, indicated his willingness to accept liability for the fencing works at the Jubilee Village “should anything happen to Caribbean Fencing”.

Mr. Martin also provided a Letter of Guarantee dated July 16, 2012, which was issued by the Scotia Investments Jamaica Limited, in the amount of Three Million Dollars ($3,000,000.00).
The Jamaica 50 Secretariat indicated that three (3) payments were made to Caribbean Fencing Limited on the following dates:“11.07.12; 22.08.12; 29.08.12”136 Mrs. Sherill O‟Reggio Angus, provided the OCG with a copy of the payment vouchers, cheques and invoices which were prepared in relation to the contract which was awarded to Caribbean Fencing Limited.
The details are represented as follows: TABLE 30 Payment Vouchers Copy Cheques Invoices Quantity 3 3 Total Amounts $5,652,290.12 $5,652,290.12 4 $5,594,548.41137 Event2Event Limited „Event2Event‟ was awarded a contract for events coordination services at the Jubilee Village on June 19, 2012, in the amount of Forty Seven Million, Eight Hundred and Forty 136 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.
Response #3.

137 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 109 of 263 Six Thousand, Eight Hundred and Sixty One Dollars and Seventy Six Cents ($47,846,861.76), and was awarded by way the Direct Contracting procurement methodology.138 The OCG was provided with a copy of a „Memorandum of Understanding‟ that was entered into between the MOYC and Event2Event, and which was executed by the following representatives, on the stated dates: TABLE 31 Name Title and Organization Date Mr. Robert Bryan Project Director, Jamaica 50 Secretariat June 16, 2012 Mr. Peter Green Managing Director, Event2Event Limited June 16, 2012 Mr. Robert Martin Former Permanent Secretary, MOYC June 19, 2012 The OCG highlights that the Memorandum of Understanding indicated, inter alia, the following: “OVERVIEW …Event 2 Event was selected by the JCDC as their preferred supplier in an initial bidding process for a concept and management team.
Since this initial process, the direct management and execution of the Village has redirected to the Jamaica 50 secretariat.

Detailed discussions have been engaged to determine the best approach for 138 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 110 of 263 the implementation and management of the site.” 139 The referenced Memorandum of Understanding also included a site management budget, entitled “JUBILLEE VILLAGE OVERLAY AND SITE MANAGEMENT BUDGET”, which indicated that the total cost of coordinating the events was in the amount of Fifty Two Million, Nine Hundred and Sixty Five Thousand Dollars ($52,965,000.00).Of note, the project management fee was Five Million, Two Hundred and Ninety Six Thousand, and Six Hundred Dollars ($5,296,600.00), which represented 10% of the „Scope cost‟.
The Jamaica 50 Secretariat indicated that twenty one (21) payments were made to Event2Event Limited on the following dates: “ 20.06.12; 12.07.12; 12.07.12; 12.07.12; 12.07.12; 24.07.12; 24.07.12; 30.07.12; 30.07.12; 30.07.12; 30.07.12; 30.08.12; 21.09.12; 21.09.12; 15.11.12; 23.11.12; 14.12.12; 24.12.12; 21.2.13; 28.03.13; 16.05.13”140 Mrs. Sherill O‟Reggio Angus, provided the OCG with a copy of the payment vouchers, cheques and invoices which were prepared in relation to the contract which was awarded to Event2Event Limited.
The details are represented as follows: 139 „Memorandum of Understanding‟ between the MOYC and Event2 Event.

140 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 111 of 263 TABLE 32 Payment Vouchers Copy Cheques Invoices Quantity 25 25 Total Amounts $45,846,861.76 $45,846,861.76 7 $28,618,250.00141 S.W.

Neil Plumbing S.W.
Neil Plumbing S.W.

Neil Plumbing was awarded a contract for the supply of plumbing equipment and services for the Jubilee Village on July 11, 2012, in the amount of Two Million, Two Hundred and Sixty Six Thousand, Three Hundred and Fifty Dollars and Three Cents ($2,266,350.03), by way of the Direct Contracting procurement methodology.142 The MOYC was provided with a „Letter of Guarantee‟ dated July 18, 2012, which was issued by Garfield A. Smith and Tara Whyte, First Global Bank.
The letter stated, inter alia, as follows: “We hereby guarantee to pay The Ministry of Youth & Culture on behalf of S.W.

Neil Plumbing Sales and Services Limited, the sum of One Million Three Hundred and Thirty Eight Thousand Jamaican Dollars (J$1,338,000.00).”143 141 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
Response # 1.

142 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.

143 Letter of Guarantee dated July 18, 2012, from First Global Bank to the MOYC on behalf of S.W.

Neil Plumbing.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 112 of 263 S.W.
Neil Plumbing submitted additional documents to the MOYC, the particulars of which are as follows: TABLE 33 Name of Document Provided Identification Number Date Expiry Date Tax Compliance Certificate Tax Compliance Certificate 11017815 (OPEN) 021 December 8, 2011 June 5, 2012 12010624 (OPEN) 021 July 13, 2012 January 9, 2013 Letter of Good Standing (Companies Office of Company Number.
27429 March 20, 2012 January 26, 2013 Jamaica) The Jamaica 50 Secretariat indicated that four (4) payments were made to S.W.

Neil Plumbing on the following dates: “20.07.12; 10.09.12; 19.09.12; 06.11.12”.144 Mrs. Sherill O‟Reggio Angus, provided the OCG with a copy of the payment vouchers, cheques and invoices which were prepared in respect of the contract which was awarded to S.W.

Neil Plumbing.
The details are represented as follows: TABLE 34 Payment vouchers Copy Cheques Invoice Quantity 3 3 1 Total Amounts $3,448,010.16 3,448,010.16 $3,448,010.16145 Charles Campbell Charles Campbell was awarded a contract on June 17, 2012, for “Services rendered for Jamaica 50 venues” in the amount of One Million and Six Hundred Thousand Dollars ($1,600,000.00) by way of the Direct Contracting procurement methodology.146 144 Ibid 145 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.
Response # 1.

146 Document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was attached to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 113 of 263 The OCG was provided with two (2) undated and unsigned letters which were on the letter head of „Charles Campbell‟ and addressed to Mr. Robert Bryan, Project Director, Jamaica 50 Secretariat.
The first letter detailed the breakdown and deliverables of the contracted services to provide logistics, organizational and technical oversight for sixteen (16) venues in selected parishes for the joint JCDC/ Jamaica 50 programme of events on August 5th and 6th 2012.

The document also indicated that the “BUDGET-JAMAICA 50 VENUE OVERSIGHT COORDINATION” was in the amount of $1,600,000.00.
Of note, the instant document bore the inscription, “Approved 17/6/2012.” The following is a breakdown of the services that were to be provided by Charles Campbell and the costs associated with each line item: TABLE 35 Dates Services Rendered Cost July 9, 2012 Consultations with Jamaica 50 Project Director, Director of Events and Events - Consultants/Administrative Director July 10, 2012  Mobilization fee paid out  10 days accommodation and meals  Consultation with Technical Officers, Producer as well as JCDC Field Services Coordinator July 11-14, 2012 Reconnaissance and Consultations July 14, 2012 Preliminary Report, Layout and Recommendations July 23-26, 2012  Second reconnaissance  Meeting with Parish Officers, Operations Officers for each parish committee, Police and selected suppliers of equipment and services  Confirm all logistic arrangements are in place     Second tranche Status report and final recommendations Final report on execution of project Final payment July 27, 2012 August 8 TOTAL $500,000.00 $100,000.00 - - - $600,000.00 $400,000.00 $1,600,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 114 of 263 The second letter detailed the expansion of the scope of work to be undertaken by Charles Campbell, which amounted to Six Hundred Thousand Dollars ($600,000.00).
The Jamaica 50 Secretariat indicated that three (3) payments were made to Charles Campbell on the following dates: “17.07.12; 27.07.12; 15.08.12”.”147 Mrs. Sherill O‟Reggio Angus, provided the OCG with a copy of payment vouchers, cheques and invoices which were prepared in relation to the contract which was awarded to Charles Campbell.
The details are represented as follows: TABLE 36 Payment Vouchers Copy Cheques Invoices Quantity 3 3 Total Amounts $2,200,000.00 $2,200,000.00 3 $2,200,00.000148 The Higher Intelligence Agency Limited „The Higher Intelligence Agency Limited‟ was awarded a contract on May 10, 2012, to launch the Jamaica 50 Trademark internationally in the amount of Seven Million, Two Hundred and Thirty One Thousand, and Four Hundred Dollars ($7,231,400.00), by way of the Direct Contracting procurement methodology.149 The OCG is in possession of a copy of the Brand Consultancy Agreement dated February 8, 2012, between the Jamaica 50 Secretariat and the Higher Intelligence Agency Limited.
The Agreement was executed by Ms. Andrea M. Davis on March 6, 2012, and Mr. Robert 147 Letter of Comfort, dated July 5, 2012, from the First Global Bank to the MOYC on behalf of S.W.

Neil Plumbing.

148 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.

149 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 115 of 263 Martin on March 1, 2012.

The OCG notes the following handwritten inscription which appeared on the document: “THIS IS AN AGREEMENT TO PROVIDE SERVICES IN REGISTRATION OF THE TRADEMARK THE INVOICED AMOUNT OF US$9,737 IS IN FULL AND FINAL SETTLEMENT.

RM 1/3/2012 N.B.
RM 1/3/2012 N.B.

Agent fees for UK, Canada are not included in costs above and are to be confirmed.” Section 2.1 of the Agreement states as follows: “2.1.1 Client agrees to pay an initial Consultancy Services retainer of U$500 or the Jamaican equivalent, to activate development of the Trademark Brief.

2.1.2 Client agrees to pay U$450/ mark or the Jamaican equivalent, for oversight of the trademark registration in the United States, United Kingdom and Canada.
2.1.3 Client agrees to pay a Per-Instance fee of U$150/territory per mark for each additional territory.” The OCG is in possession a copy of a National Commercial Bank cheque dated March 1, 2012, which bore the number 00419099, and which was made payable to The Higher ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 116 of 263 Intelligence Agency Limited in the amount of Nine Thousand Seven Hundred and Thirty Seven US Dollars (USD $9,737.00).
The OCG was also provided with a document entitled “HIA…THE HIGHER INTELLIGENCE AGENCY LIMITED –Jamaica 50 Creative Services Proposal Phase 1” dated May 10, 2012, which was presented to Mr. Robert Bryan.

The proposal was executed by Ms. Andrea Davis on behalf of The Higher Intelligence Agency Limited on May 10, 2012, and by Mr. Robert Bryan for the Jamaica 50 Secretariat on even date.
The proposal stated, inter alia, the following: “PROJECT OVERVIEW …The goal of this project is to define, refine, revitalize and consolidate the JAMAICA 50 brand, protect the trademark in the target markets worldwide, provide a standard for permissions/licenses to access and use the mark, provide a manual (which may be made available to all JAMAICA 50 partners) for the use of the mark and the representation of the Brand, and provide a protocol portal for all creative materials which purport to represent the Brand in any market.
…HIA will act as the creative and design arm to design new collaterals and edit/oversee existing creative processes already underway.”150 150 “HIA…THE HIGHER INTELLIGENCE AGENCY LIMITED –Jamaica 50 Creative Services Proposal Phase 1”, prepared by The Higher Intelligence Agency Limited for the MOYC.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 117 of 263 Section 2.1 stated as follows: “Fees for each Phase are due in full to activate each activity.

2.1.1.

PHASE 1A-EVENT ARCHITECTURE (May 11- June 1) - $1,179,140.00 2.1.2.

PHASE 1B- TRADEMARK REGISTRATION (May 11- June 1)- $604,140.00 2.1.3.

PHASE 1C- BRAND MANUAL DEVELOPMENT (May 11- August 31)- $2,268,710.00 2.1.4.
PHASE 1D- CONTENT CREATION (May $3,179,410.00.”151(OCG 11-June 30)- Emphasis) The OCG is also in possession of a MOYC Memorandum dated May 16, 2012, from Mr. Robert Bryan to Mr. Robert Martin and copied to Ms. Joudene Morris and Mrs. Hermine Lattibeaudierre.

The Memorandum sought permission to execute the “Contract for The Higher Intelligence Agency Limited to provide the Creative Services Portfolio for the Jamaica 50 Project”.
It further stated as follows: “These services are needed urgently and based on the protocols to be observed under the Procurement Guidelines would not see this being executed in a timely manner.
Hence we refer to the protocols stipulated by Direct Contracting Procedure and Exclusions outlined in the Handbook of 151 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 118 of 263 Public Procedures.”152(OCG Emphasis) Sector Procurement The OCG notes the following handwritten inscription which was marked on the referenced Memorandum: “17/5/2012 Dear Mr. Bryan APPROVAL IS HEREBY GRANTED UNDER THE EXCLUSIONS TO THE GOJ PROCUREMENT HANDBOOK AND USE OF THE EMERGENCY PROCEDURES.
PLEASE ENSURE THAT THERE IS VALUE FOR MONEY.

RM 17/5/2012”153 A copy of an invoice dated September 5, 2012 was prepared by The Higher Intelligence Agency Limited.

The invoice, which bore the number 299, was billed to the Jamaica 50 Secretariat in the amount of One Million, One Hundred and Sixty Four Thousand, Eight Hundred and Ninety Dollars ($1,164,890.00).
The invoice detailed the following services: “Represent JAMAICA 50 Secretariat to consult with relevant suppliers for the provision of Event, Production and Creative Services for all JAMAICA 50 activities with initial project components defined as: i) Jamaica House ii) Jubilee Village and iii) 152 MOYC Internal Memorandum, dated May 16, 2012, from Mr. Robert Bryan, to Mr. Robert Martin and copied to Ms. Joudene Morris and Mrs. Hermine Lattibeaudierre 153 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 119 of 263 Launch Weekend including the International Reggae Day Street Party and National Trials at the Stadium…”154 The Jamaica 50 Secretariat indicated that five (5) payments were made to The Higher Intelligence Agency Limited on the following dates: “18.05.12; 04.06.12; 10.09.12; 25.09.12; 07.11.12;”.155 Mrs. Sherill O‟Reggio Angus, provided the OCG with a copy of the payment vouchers, cheques, and invoices which were prepared in respect of the contract which was awarded to The Higher Intelligence Agency Limited.
The details are represented as follows: TABLE 37 Payment Vouchers Copy Cheques Invoice Quantity 5 5 1 Total Amounts $4,528,431.48 $4,528,431.48 $3,179,410.00156 Logistics Management Services (LMS) Logistics Management Services was awarded a contract on July 25, 2012, in the amount of Eight Million Dollars ($8,000,000.00) to provide „logistics works‟ at the Jubilee Village, by way of the Direct Contracting procurement methodology.157 Ms. Lisa Ann OGilvie, Jamaica 50 Secretariat, prepared a Memorandum which was dated August 13, 2012, which was addressed to Mr. Robert Martin, and copied to Mr. Robert Bryan.
The Memorandum requested permission to utilise the Emergency Contracting 154 Invoice #299 –The Higher Intelligence Agency Limited dated September 5, 2012, to the Jamaica 50 Secretariat.

155 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.

156 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.

157 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 120 of 263 Methodology to engage the services of Logistics Management Services to provide logistics works at the Jubilee Village.
The Memorandum stated, inter alia, as follows: “Given the delays and the limited remaining period to the event, undertaking this approach to individually hire and train persons would not be a feasible undertaking.

The process of selection would take us into the celebratory period and we need to identify a solution that delivers the caliber staffing and expertise required for the scale and period required.
It is with this in mind that special permission is requested for the emergency contracting of an organization identified that we believe has the capacity to deliver some of our most critical logistics and operations needs.
…Logistics Management Services (LMS) is an entity that evolved from a group of Logistics Coordinators (LC) who, have assisted the Electoral Office of Jamaica in the successful staging of the General and Local Government Elections of Jamaica since 2002.”158 (OCG Emphasis) The Memorandum also bore the following handwritten inscription: 158 Memorandum dated August 13, 2012, to Mr. Robert Martin, from Ms. Lisa Ann OGilvie, and copied to Mr. Robert Bryan.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 121 of 263 “Approved using the Emergency Procedures-LMS are Consultants who have provided training to Personnel to work at the Grand gala and the Jubilee Village.
This procurement would also fall under the Exclusion for Artistic services at 1.2.1 (b) of the Procurement Handbook.”159 (OCG Emphasis) The NCC, by way of letter dated August 20, 2012, advised the MOYC of, inter alia, the following: “The National Contracts Commission (NCC) considered the matter at its meeting held on 2012 August 15 and noted the use of Contracting Under Emergency Circumstances to engage the services of Logistics Management Services (LMS) Limited to provide trained personnel to work at the Grand Gala and the Jamaica 50 Golden Jubilee Village for the period August 1-6, 2012 in the amount of Eight Million Dollars ($8,000,000.00), net of GCT.”160 The foregoing letter from the NCC, bore the handwritten inscription, “Seen 28/8/2012 Noted …Copy to Mrs. H. Lattibeaudierre”.
159 Ibid 160 Letter dated August 20, 2012, from Mr. Raymond McIntyre to Mr. Robert Martin.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 122 of 263 An “AGREEMENT FOR EVENT SERVICES TO THE JAMAICA 50 SECRETARIAT LOGISTICS MANAGEMENT SERVICES” was signed by Mr. Barrington Miller on August 12, 2012, and by Mr. Robert Martin on August 30, 2012.
The Agreement stated, inter alia, as follows: “Introduction: …From August 1 to 6, 2012, a series of events and activities will be staged for a projected 165,000 to be in attendance.
The Jamaica 50 secretariat wishes to ensure the implementation of a management system, within the very truncated timelines that maximizes available expertise, to deliver the high level of event operations and venue operations systems required, intensive week of activities.”161 for the Clause 4(1) of the document, which refers to the “PERIOD OF CONTRACT ” indicated that the contract period was from Monday, July 23, 2012 to Tuesday, August 7, 2012, twelve (12) working days.
Clause 4(2) outlines the “COMPENSATION FOR CONTRACT” and indicates the amount of Eight Million Dollars ($8,000,000.00), which was payable in three (3) installments, between July 2 and August 13, 2012.

The OCG considers it prudent to note that the foregoing Contract Agreement was executed by the respective parties after the contract was performed.

161 “AGREEMENT FOR EVENT SERVICES TO THE JAMAICA 50 SECRETARIAT LOGISTICS MANAGEMENT SERVICES”.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 123 of 263 The Jamaica 50 Secretariat indicated that five (5) payments were made to Logistics Management Services on the following dates: “20.08.12; 30.08.12; 10.09.12; 24.09.12; 06.11.12”.162 Mrs. Sherill O‟Reggio Angus provided a copy of the payment vouchers, cheques and invoices which were prepared in relation to the contract that was awarded to Logistics Management Services.
The details are represented as follows: TABLE 38 Quantity 5 4 Payment Vouchers Copy Cheques Invoice 1 Total Amount $8,000,000.00 $6,500,000.00 $8,000,000.00 Manpower & Maintenance Services Limited (MMS) Manpower & Maintenance Services Limited was awarded a contract on July 26, 2012, to provide garbage disposal and sanitation services at the Jubilee Village.
The contract was in the amount of Seven Million, Four Hundred and Seventy Three Thousand, Two Hundred and Thirty Four Dollars and Seventy Cents ($7,473,234.70), and was awarded by way of the Direct Contracting procurement methodology.163 A document entitled “MANPOWER & MAINTENANCE SERVICES LIMITED COST PROPOSAL- (KINGSTON ONLY) (July26-August 13, 2012)” was prepared and attached to a letter dated July 23, 2012.
The letter was signed for and on behalf of Ms. Audrey Hinchcliffe, CEO, Manpower & Maintenance Services Limited and addressed to 162 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.

163 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3.
Response #3.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 124 of 263 Miss Lisa Ann OGilvie, Director of Events, Jamaica 50 Secretariat.

The mentioned document indicated, inter alia, as follows: “PROPOSED PAYMENT PLAN (To be agreed) A.
Client Pays $6,190,949.41 50% prior to start of the service 50% upon successful completion of the services (7 days credit period) B. MMS Sponsorship of $2,000,000.00 – Sponsorship entitlement to be agreed”.164 The OCG is also in possession of a copy of the “CLEANING & SANITATION SERVICE AGREEMENT” which was executed on July 31, 2012.
The Agreement also indicated the amount of Six Million, One Hundred and Ninety Thousand, Nine Hundred and Forty Nine Dollars and Forty One Cents ($6,190,949.41) for the provision of the mentioned services.
The Jamaica 50 Secretariat indicated that seven (7) payments were made to Manpower & Maintenance Services Limited on the following dates: “02.08.12; 03.08.12; 31.08.12; 10.09.12; 28.09.12; 26.10.12; 07.11.12”.165 Mrs. Sherill O‟Reggio Angus provided the OCG with a copy of the payment vouchers, cheques and invoices which were prepared in respect of the contract which was awarded to Manpower & Maintenance Services Limited.
The details are represented as follows: 164 Manpower & Maintenance Services Limited Cost Proposal to Jamaica 50 Secretariat.
165 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 125 of 263 TABLE 39 Payment Vouchers Copy Cheques Invoices Quantity 7 7 5 Total Amount $8,568,709.41 $8,568,709.41 $8,568,709.41166 Time Code Production Limited Time Code Production Limited was awarded a contract to provide a Technical Infrastructure Broadcast on July 16, 2012, in the amount of Nine Million, One Hundred and Ninety Eight Thousand Dollars ($9,198,000.00), by way of the Direct Contracting procurement methodology.167 The OCG was provided with a copy of the “Services Contract” which was dated July 16, 2012.
The contract was executed on the same date by Mr. Robert Martin, MOYC, and Mr. Bryan St. Juste, Managing Director, Time Code Production.
Schedule 1 of the contract indicated as follows: “The total sum for the provision of the event shall be Nine Million One Hundred and Ninety Eight Thousand Dollars ($9,198,000.00) and payable as per clause 4 herein.”168 Schedule 2 further indicated as follows: “The service provider agrees to provide the following services: 166 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.
Response # 1.

167 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.

Response #3 168 Service Contract dated July 16, 2012, between Time Code Production and the Jamaica 50 Secretariat.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 126 of 263 Production Post Production Production Management”.169 The Jamaica 50 Secretariat indicated that five (5) payments were made to Time Code Production Limited on the following dates:“30.08.12; 10.09.12; 26.09.12; 06.11.12; 24.12.12”170 Mrs. Sherill O‟Reggio Angus provided the OCG with a copy of the payment vouchers, cheques and invoices which were prepared in relation to the contract that was awarded to Time Code Production Limited.
The details are represented as follows: TABLE 40 Payment Vouchers Copy Cheques Invoices Quantity 5 5 2 Total Amount $9,198,000.00 $9,198,000.00 $9,198,000.00171 RJR Communications Group/ Television Jamaica Group RJR Communications Group/ Television Jamaica Group was awarded a contract on July 29, 2012 for “Broadcast sponsorship in the UK”, in the amount of Twenty Million Dollars ($20,000,000.00), by way of the Directing Contracting procurement methodology.172 The “Contract Agreement between RJR Communications Group and JAMAICA 50 SECRETARIAT”, dated July 20, 2012, was executed by Mr. Robert Bryan and witnessed by Ms. Joan Young Davis on behalf of the Jamaica 50 Secretariat; and by Mr. Gary Cole on behalf of the RJR Group.
The Agreement stated, inter alia, as follows: 169 Ibid 170 Ibid 171 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.

172 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.
Response #3 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 127 of 263 “…Whereas both parties have a mutual interest in providing tailored television and JAMAICA‟S 50TH coverage of radio Celebratory Events.

i.
i.

The RJR Group grants JAMAICA 50 co- sponsorship of Television Jamaica‟s (TVJ) Pure Gold Smile Jamaica Olympic coverage which will be broadcast during the period 23rd July to 12th August, 2012 within the UK and Diaspora markets via BEN TV and OHTV using the BSkyB satellite platform.

ii.

The RJR Group has committed to allowing JAMAICA 50 branding and promotion on our national coverage of the forthcoming National Athletics Championship”.

The Contract further stated as follows: “Payment Method xxxvii.
JAMAICA 50 commits to pay RJR Group the sum of JMD$20M in lieu of promotional considerations outlined.

xxxviii.
Payment of JMD$15M for the promotional consideration is to be made on or Accordingly: Fifteen Million (J$15M) before July 27, 2012 and the remaining J$5Million before August 3, 2012.” ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 128 of 263 The Jamaica 50 Secretariat indicated that fifteen (15) payments were made to RJR Communications Group/ Television Jamaica Group on the following dates: “31.07.12; 31.07.12; 31.07.12; 31.07.12; 02.08.12; 02.08.12; 02.08.12; 27.09.12; 27.09.12; 27.09.12; 06.11.12; 06.11.12; 24.12.12;02.04.13; 16.05.13”173 Mrs. Sherill O‟Reggio Angus provided a copy of the payment vouchers, cheques and invoices which were prepared in respect of the contract that was awarded to RJR Communications Group/ Television Jamaica Group.
The details are represented as follows: TABLE 41 Payment Vouchers Copy Cheques Invoice Quantity 9 7 Total Amount $20,160,000.00 $15,660,000.00 1 $20,000,000.00 174 Jamaica Cultural Development Commission (JCDC) The Jamaica Cultural Development Commission (JCDC) expended Two Hundred Million Dollars ($200,000,000.00) on hosting the “JCDC Gala”, by way of the Limited Tender procurement methodology175.
Mrs. Sherill O‟Reggio Angus advised the OCG, by way of her response of February 11, 2015, that the JCDC directly awarded contracts to undertake activities for the „Jamaica 50 Celebrations‟.

Her response indicated, inter alia, as follows: 173 Ibid 174 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 1.

175 Table appended to the Response of Mrs. Hermine Lattibeaudierre, dated August 19, 2014, to the OCG.
Response #3 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 129 of 263 “Jambiz International was engaged by way of Direct Contract by the Jamaica Cultural Development Commission (JCDC)... As such, the JCDC would have information concerning proof of payment to Jambiz International.
These documents are not in the possession of the MYC.”176 Mr. Delroy Gordon, JP, Executive Director, JCDC, provided an Executive Summary to the OCG “… detailing the JCDC‟s role in conceptualizing, planning and implementing the „Jamaica 50 Celebrations‟”.177 Mr. Gordon, in his response of February 27, 2015, indicated, inter alia, as follows: “The Jamaica Cultural Development Commission (JCDC), an agency of the Ministry of Youth and Culture, in association with the Jamaica 50 Secretariat developed and implemented the schedule of local celebratory activities and events in commemoration of Jamaica 50.
The major highlights of the celebrations spanned the period July 7 to August 6, 2012.

In 2011 the JCDC served on the then established National Planning Committee and assisted in developing and conceptualizing the framework for the celebration of Jamaica 50 activities island wide.

As part of the proposal for the celebration, the following 176 Response dated February 11, 2015, from Mrs. Sherill O‟Reggio Angus, to the OCG.

Response # 3.

177 OCG Requisition to Mr. Delroy Gordon dated February 23, 2015.
Question #1a.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 130 of 263 activities were included: the Best of Festival Concert Series; Float Parade and Grand Gala; Island wide Street Dances; Festival Train; Jamaica 50 Independence Village; and Parish Civic and Commemorative Activities.
With the change in the political administration, following the national elections in December of 2011, some amendments were made to the number and scope of activities to be staged.

The activities that were finalized for implementation in 2012 included: the Best of Festival Concert Series; Grand Gala; Street Dances, the Jamaica 50 Independence Village renamed the Golden Jubilee Village; and Parish Civic and Commemorative Activities.
Regarding the Golden Jubilee Village, the JCDC was asked to provide content (events and activities) for the Village while the Jamaica 50 Secretariat had overall responsibilities for the establishment, running and maintenance of the Village.

The JCDC was also directly responsibility [sic] for the staging of the Grand Gala which was produced by Jambiz International Limited through contractual arrangement.
The JCDC also implemented, ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 131 of 263 through its parish offices, the activities organized and staged local in each parish.

For its part the JCDC was allocated Two Hundred Million Dollars ($200M) from Government Subventions to undertake all the activities for which it was responsible including the Grand Gala...
These funds were disbursed to the JCDC through the Ministry of Youth and Culture in tranches as follows: 1st Tranche [June 14, 2012] $30,000,000 2nd Tranche [July 09, 2012] $79,485,000 3rd Tranche [July 19, 2012] $50,000,000 4th Tranche [July 26, 2012] $20,000,000 $179,485,000 The remaining balance of $20.515M was received in financial year 2013/14.
For the purpose of the celebrations, given the significance of the special anniversary being celebrated, all of the regular annual events of the JCDC were regarded as Jamaica 50 Celebratory events.
These included the annual Performing Arts ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 132 of 263 Competition, Festival Song Competition, Gospel Song Competitions, Miss Jamaica Festival Queen Competition, World Reggae Dance Championship, Mello Go Roun, Grand Gala, Street Dances and all the local parish events.”178 The OCG sought to ascertain the approved budget and the actual amounts expended on the „Jamaican Events‟ which were undertaken by the JCDC in hosting certain activities for the local component of the „Jamaica 50 Celebrations.‟ Mr. Sydney Bartley, the former Permanent Secretary of the MOYC, in his response of July 12, 2013, defined the phrase „Jamaican Event‟, in the following manner: “Jamaican Event” refers to the activities that were centered around the Jubilee Village at the National Stadium and its environs.
These activities included: -tarring of certain dirt areas; -construction of fencing, gates, booths and stages; -laying of pipes, plumbing material and equipment, water tanks, pumps and fittings; -rental of containers and standby generators; -provision of sanitary conveniences, porta loos and sanitation services; and 178 Response of Mr. Delroy Gordon, JP, former Executive Director, JCDC dated February 27, 2015, to the OCG.
Response 1 (a) ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 133 of 263 -live broadcasting of events using LED screens”.
179 As it regards the source of funding for the „Jamaican Events‟, Mr. Delroy Gordon indicated as follows: “The sources of funding allocated to offset the activities undertaken by the JCDC were as follows: • Government Subventions = $200M • Privates [sic] Sector Sponsorship = $25M”180 Mr. Gordon further indicated that: “The total cost/expenditure for the conceptualization, planning and implementing the activities undertaken by JCDC the 50 Celebrations‟ was: $225,247,385.44.”181 „Jamaica the for (OCG Emphasis) Mr. Gordon also provided the OCG with a document entitled, “JAMAICA CULTURAL DEVELOPMENT COMMISSION Jamaica 50 Payment Listing”, which indicated that the total budgetary allocation for the JCDC was in the amount of Two Hundred and Thirteen Million, Seven Hundred and Eleven Thousand Dollars ($213,711,000.00).
Of the total allocation, Thirteen Million, Seven Hundred and Eleven Thousand Dollars ($13,711,000.00) was accrued by way of sponsorship and Two Hundred Million Dollars 179 Response of Mr. Sydney Bartley, dated July 12, 2013, to the OCG.

Response # 1A 180 Response of Mr. Delroy Gordon, JP, Executive Director, JCDC, dated February 27, 2015, to the OCG.

Response 4.

181 Response of Mr. Delroy Gordon, JP, former Executive Director, JCDC, dated February 27, 2015, to the OCG.

Response 5.
Response 5.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 134 of 263 ($200,000,000.00) was allocated by the Jamaica 50 Secretariat.
Additionally, the document provided a detailed breakdown of the expenditure for the activities undertaken by the JCDC, and is represented as follows: “PAYMENTS 5,929,916.84 2,657,842.94 6,719,553.27 3,510,850.22 4,512,316.00 1,943,820.00 2,106,740.00 1,300,000.00 754,207.80 Festival Song Children‟s Gospel Gospel Song Festival Queen World Reggae Dance Mello Go Roun Jamaica Praise Nostalgia Street Dance 13,958,423.19 Best of Festival Creative Writing 608,875.00 Performing Arts 12,465,066.43 Grand Gala 78,956,097.91 Miscellaneous Bills 964,020.70 13,239,601.76 Marketing 425,684.00 Norman Manley 360,000.00 Marcus Garvey 2,040,266.65 Festival of Foods 1,000,000.00 East Central St. James 6,000,000.00 Emancipation Jubilee 41,658,021.58 Parish Bills 628,448.75 Church Service 28,000.00 Visual Arts 4,482,105.22 Independence Village 15,013,792.68 Jamaica 50 3,983,734.50 Emancifest 225,247,385.44”182 Contract awarded to Jambiz International Limited by the JCDC The OCG is in possession of a document entitled, “Procurement Evaluation Meeting- Jamaica 50 Grand Gala…183” which stated the basis upon which Jambiz International 182 The table was extracted from the document entitled “JAMAICA CULTURAL DEVELOPMENT COMMISSION…Jamaica 50 Payment Listing”, which was provided by Mr. Delroy Gordon, JP, Executive Director, JCDC, by way of his response which was dated February 27, 2015, to the OCG.
183 Extract from the “Procurement Evaluation Meeting- Jamaica 50 Grand Gala …” which was held on May 24, 2012.

In attendance were Mr. Carey Brown, Chairman, Mr. Martin Lewis, Director, Total Event &Media Solutions, Mr. Glendon Watson, Event Specialist, Major Desmond Brown, CEO, Independence Park, Mr. Kamar Coombs, Procurement Officer, Ms. Paulette Sutherland, Recording Secretary.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 135 of 263 Limited was selected for the award of the contract to undertake the “Jamaica 50 Independence Grand Gala”.
The document stated, inter alia, as follows: “Tender under consideration: Producer –Jamaica 50 Independence Grand Gala, RFP#2012-J50-GALA From the evaluation matrix which carried a total score of one hundred (100), the following score was based on the criteria that were set out:  Adequacy of the proposed technical approach, methodology and work plan in responding to the Terms of Reference (40%)  Key professional staff qualifications and competence for the assignment (60%)  The proposal must achieve a minimum of 70 marks to be accepted Jambiz International Limited- 78.70 (average score) The budget amount for this event is- $95,142,474.00”.184 The JCDC provided the OCG with eight (8) documents, all of which were entitled “Producer-Jamaica 50 Independence Grand Gala RFP # 2012-J50- GALA…EVALUATION MATRIX”.
The documents were used to evaluate the proposals that were submitted in response to the Request for Proposal (RFP).

The documents depicted nine (9) categories, with varying „point‟ allocations totaling one hundred (100) points.
Based on the evaluation criteria, each proposal must receive a minimum score of 184 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 136 of 263 70 marks to be accepted.

The OCG highlights that the documents did not state the entity to which the evaluation sheet referred.
Based on the evaluation exercise undertaken, Jambiz International Limited was selected to execute the “Jamaica 50 Independence Grand Gala”.
By way of letter dated May 29, 2012, Mr. Delroy Gordon, wrote to Mr. Raymond McIntyre, Chairman of the NCC, advising as follows: “The Jamaica Cultural Development Commission (JCDC) would like to engage the services of Jambiz International Limited in providing artistic and creative services in producing the Jamaica 50 Independence Grand Gala in the National Stadium on August 6.
The estimated cost of staging this event is Ninety Million Jamaican Dollars ($90M) of which the contract to be awarded to this firm is Seventy Million Dollars (J$70M).”185 In response to the foregoing, Mr. Raymond McIntyre, by way of a letter dated June 5, 2012, stated, inter alia, as follows: “…The National Contracts Commission (NCC) considered the matter at its meeting held on 2012 May 30 and offered no objection to the request from the JCDC to utilize the Direct Contracting Procurement 185 Letter dated May 29, 2012, from Mr. Delroy Gordon, JP, former Executive Director, JCDC JP, Executive Director, JCDC, to Mr. Raymond McIntyre, Chairman of the NCC, and copied to Mr. Robert Martin, then PS, MOYC.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 137 of 263 Methodology to engage the services of Jambiz International Limited to provide artistic and creative services in producing Jamaica 50 Independence Grand Gala at the National Stadium on 2012 August 6 in the estimated amount of Seventy Million Dollars ($70,000,000.00).
The Commission noted that the estimated cost for staging the event is Ninety Million ($90,000,000.00).”186 Dollars (OCG Emphasis) By way of a letter dated June 6, 2012, Mrs. Hope Blake, on behalf of the Financial Secretary, the Ministry of Finance and Planning, advised Mr. Robert Martin, inter alia, as follows: “The Ministry of Finance and Planning offers no objection to the approval of contract for Jambiz International Ltd. to provide artistic and creative services in producing Grand Gala 2012…”187 The OCG was also provided with a Memorandum dated June 19, 2012, and captioned “Approval of Contract for Jambiz International Limited to Provide Artistic and Creative Services in Producing Grand Gala 2012 in the National Stadium”.
The 186Letter dated June 5, 2012, from Mr. Raymond McIntyre, NCC, to Mr. Robert Martin, MOYC and copied to Mr. Delroy Gordon, Executive Director (Acting), JCDC, which was attached to the response of Mr. Delroy Gordon, dated February 27, 2015 to the OCG.
187 Letter dated June 6, 2012, from Mrs. Hope Blake, on behalf of the Financial Secretary, MoF, which was addressed to Mr. Robert Martin, and captioned, “Draft Cabinet Submission- “Approval of Contract for Jambiz International Ltd to provide artistic and creative services in producing Grand Gala 2012”.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 138 of 263 Memorandum, which was directed to Mr. Sydney Bartley from Mr. Robert Martin, and copied to Mr. Delroy Gordon, indicated, inter alia, as follows: “This is to advise that Cabinet Decision No.
21/12 dated June 11, 2012 in respect of the above abovementioned subject, Cabinet gave approval for the award of the contract in the amount of $70 million to Jambiz International Limited for the provision of artistic and creative services in producing Grand Gala 2012 at the National Stadium as part of the celebrations of Jamaica‟s 50th Anniversary of Independence.”188 By way of a Letter of Acceptance, dated May 28, 2012, captioned “Proposal for Jamaica 50 Independence Grand Gala”, under the signature of Mr. Delroy Gordon which was sent to Mr. Lenford Salmon, Administrative Director, Jambiz International Limited, and copied to Miss Grace Silvera, JCDC, the following, inter alia, was stated: “This is to notify you that your Bid dated May 22, 2011 to produce the Jamaica 50 Independence Grand Gala in response to Request for Proposal (RFQ) Reference number 2012-J50-Gala, is hereby accepted by our Agency.”189 The OCG was also provided with a copy of a document entitled “CONTRACT FOR CONSULTANTS‟ SERVICES”, dated July 10, 2012, in the amount of Seventy Million 188 “Ministry of Youth and Culture MEMO” dated June 19, 2012, to Mr. Sydney Bartley, and copied to Mr. Delroy Gordon, from Mr. Robert Martin.
189 Letter of Acceptance, dated May 28, 2012, from Mr. Delroy Gordon to Mr. Lenford Salmon.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 139 of 263 Dollars ($70,000,000.00) between JCDC and Jambiz International.

The Contract Agreement was executed by Mr. Delroy Gordon of the JCDC and Mr. Lenford Salmon of Jambiz International, and witnessed accordingly.
The Contract Agreement stated, inter alia, as follows: “Jambiz International will produce the show for the Executive Producers the Jamaica Cultural Development Commission (JCDC).

Jambiz International will be responsible for all creative and technical aspects of the event.
Jambiz International will provide all creative and technical services required to successfully produce the Grand Gala show at the standard and in the manner required by the JCDC…” 190 The following table represents the information and documentation that was provided by Mr. Delroy Gordon: 190“Appendix A- DESCRIPTION OF SERVICES” of the Contract Agreement dated July 10, 2012, between the JCDC and Jambiz International.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 140 of 263 Table 42 Payment Details for the contract that was awarded to Jambiz International to undertake the Grand Gala Celebrations.
Invoices prepared by JCDC Payment JCDC Payment Authorization OCG‟s Observation of Jambiz International Vouchers Letter payments Invoice # JA50 Gala #1 Payment Voucher Letter dated July 11, 2012, from Mr. “Debit Memo” dated “July dated July 10, 2012, in prepared by the Delroy Gordon, Executive Director 12”, in the amount of the amount of JCDC in the amount (Actg.)

and Mr. Noel Campbell, Deputy $35,000,000.00 to “Jambiz $35,000,000.00 and of $35,000,000.00 Executive Director (Actg.
), to the Project Account”.

billed to the JCDC.

and dated July 11, Manager of Bank of Nova Scotia (BNS) 2012, reflecting requesting the transfer of $35,000,000.00 payment to Jambiz to Jambiz International‟s Project International.

Account.

Invoice # JA50 Gala#2 Payment Voucher Letter dated July 20, 2012, from Mr. “Debit Memo” dated “July dated July 20, 2012, in prepared by the JCDC Delroy Gordon, Executive Director 24”, in the amount of the amount of in the amount of (Actg.)
and Mr. Noel Campbell, Deputy $14,000,000.00 to “Jambiz $14,000,000.00 and $14,000,000.00 and Executive Director (Actg.)

to the Project Account”.

billed to the JCDC.

dated July 20, 2012, Manager of BNS requesting the transfer reflecting payment to of $14,000,000.00 to Jambiz Jambiz International.

International‟s Project Account.


Invoice # JA50 Gala Payment Voucher Letter dated July 27, 2012, from Mr. “Debit Memo” dated “July #3 dated July 27, prepared by the JCDC Delroy Gordon, Executive Director 27” in the amount of 2012, in the amount of in the amount of (Actg.)

and Mr. Noel Campbell, Deputy $14,000,000.00 to “Jambiz $14,000,000.00 and $14,000,000.00 and Executive Director (Actg.

), to the Project Account”.

billed to the JCDC.


dated July 26, 2012 Manager of the BNS requesting the reflecting payment to transfer of $14,000,000.00 to Jambiz Jambiz International.

International‟s Project Account.

Invoice # JA50 Gala #4 Payment Voucher Letter dated August 10, 2012, from Mr. “Debit Memo” dated dated August 07, 2012, in prepared by the JCDC Delroy Gordon, Executive Director “August 10” in the amount the amount of in the amount of (Actg.)
and Mr. Noel Campbell, Deputy of $7,000,000.00 to $7,000,000.00 and billed $7,000,000.00 and Executive Director (Actg.

), to the “Jambiz Project Account”.

to the JCDC.

dated August 10, Manager of the BNS requesting the 2012 reflecting transfer of $7,000,000.00 to Jambiz payment to Jambiz International‟s Project Account.

Limited.
Limited.

$70,000,000.00 $70,000,000.00 $70,000,000.00 $70,000,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 141 of 263 Based on the table represented above, the total value of the invoices prepared was in the amount of Seventy Million Dollars ($70,000,000.00), and the total value of the payment vouchers prepared was in the amount of Seventy Million Dollars ($70,000,000.00).
Mr. Delroy Gordon, by way of his response dated February 27, 2015, provided the OCG with a table comprising of a “…comprehensive list of all major contracts that were awarded by the JCDC in relation to the „Jamaica 50 Celebrations‟.”191 Supporting documentation was also provided to the OCG.

TABLE 43 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments 1 Juice Productions- 1.

CHQ#-037540192- 1.
CHQ#-037540192- 1.

PV#-836193 Delroy Thompson July 26, 2012- July 26, 2012- $650,000.00 $650,000.00 made as represented by the JCDC 2.

CHQ#-037807 2.

PV#-959- August 3, 2012- August 3, 2012- $650,000.00 $650,000.00 Total $1,300,000.00 Total $1,300,000.00 $ 1,300,000.00 Ten performers (10) for “Ska Mania” at the Jubilee Village in amount the $1,300,000.00194 of 191 Response of Mr. Delroy Gordon dated February 27, 2015, to the OCG.
Response #2 The OCG was not provided with Contact Agreements with respect the contracts that were awarded by the JCDC with the exception of Jambiz International Limited.

192 „CN#‟ is abbreviated for Cheque Number.

193 „VN#‟ is abbreviated for Voucher Number.

194 “Jamaica Cultural Development Commission Internal Memorandum Events Unit” of July 26, 2012, to Mr. Delroy Gordon, former Executive Director, from Germaine Raymond, Events Unit.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 142 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments 2 Premier 1.

CHQ#-041405- 1.
CHQ#-041405- 1.

PV# -1302- $540,000.00 Payment Voucher made as represented by the JCDC Entertainment “11/7/2013” “7/11/2013” Services $340,000.00 $340,000.00 indicated “Final payment for Sound Reinforcement for Ja.

50 Celebrations” One (1) Invoice in the amount of $540,000.00 for sound reinforcement for Independence Celebrations in Portmore.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 143 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC 3 NARYSA CHQ#-041228 PV#-1165 $900,000.00 A Contract Enterprise October 11, 2013 October 11, 2013 $450,000.00 $450,000.00 Agreement dated June 26, 2012, between NARYSA Enterprise and the JCDC, which was in the amount of $900,000.00 for the procurement of sound, light and stage for JCDC, St. Catherine Independence Celebration.

Invoice# 354 indicated that the JCDC paid deposit $450,000.00 a of in respect of the foregoing Contract.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 144 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC 4 CVM TV 1.

CHQ#-038117 1.

PV#-1290 $600,000.00 Two (2) Invoices which amounted to $600,000.00 for the „Jamaica 50 Celebrations‟ August 23, 2012 November 7, 2012 $300,000.00 $200,000.00 2.
CHQ#-041247 2.

PV#-1181 October 16, 2013 October 16, 2013 $100,000.00 $100,000.00 3.

CHQ#-041385 3.

PV#-1186 November 7, 2013 August 23, 2012 $200,000.00 $300,000.00 Total $600,000.00 Total $600,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 145 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments 5 Xpress Litho 1.


CHQ#-038400- 1.

PV#-1343- $1,346,588.75 Three (3) Invoices made as represented by the JCDC which amounted to $1,304,742.07 for the printing of magazines and brochures.

Limited October 3, 2012 October 3, 2012 $222,008.71 $222,008.71.

2.

CHQ#-039030 2.

PV#-1789 January 10, 2013 January 10,2013 $382,733.36 $382,733.36 3.

CHQ#-040217 3.

PV#-523 July 3, 2013- July 3, 2013 $100,000.00 $100,000.00 4.

CHQ#-041415 4.
CHQ#-041415 4.

PV#-1312 July 11, 2013 July 11, 2013 $500,000.00 $500,000.00 6 Guardsman 1.

CHQ#-037969 1.

PV#-1067 $1,561,560.00 Four (4) Invoices Total $1,204,742.07 Total $1,204,742.07 Limited August 15, 2012 August 15, 2012- $872, 200.00 $872,200.00 2.

CHQ#-041408 2.

PV#-1305 “11/7/2013” $328,547.20 “7/11/2013” $328,547.20 Total $1,200,747.20 Total $1,200,747.20 which amounted to $1,576,187.20 for the provision of security services.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 146 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments 7 Hitz FM CHQ#-041601 PV#-1461 “12/11/2013” “11/12/13” $350,000.00 $350,000.00 made as represented by the JCDC $350,000.00 Three (3) Invoices which amounted to $350,000.00 for advertisements for „Jamaica 50 Celebrations‟.
8 Fame 95 FM CHQ#-041600 PV#-1460 $295,000.00 Three (3) Invoices “12/11/2013” “11/12/2013” $295,000.00 $295,000.00 9 Party Time CHQ#-037997 PV#-1086 Services Limited August 15, 2012 August 15, 2012 which amounted to $295,000.00 for advertisements for Jamaica 50 Celebrations‟.

One (1) Invoice which amounted to $2,327,100.00 $2,327,100.00 $2,327,100.00 $2,327,100.00.

10 Advertising 1.

CHQ#-038029 1.

PV#-1114 Specialities August 17, 2012 August 17, 2012 Limited $952,329.10 $952,329.10 2.

CHQ#-037259 2.
CHQ#-037259 2.

PV#-680 July 13, 2012 $800,000.00 July 13,2012 $800,000.00 $1,752,329.10 $1,752,329.10 $1,752,329.10 .

Two (4) Invoices which amounted to $1,893,960.00 for merchandise items for Jamaica 50.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 147 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments 11 Headline 1.


CHQ#-037643 1.

PV#-894 Entertainment Co. July 31, 2012 July 31, 2012 Limited $2,222,842.50 $2,222,842.50 2.

CHQ#-037797 2.

PV#-950 “3/8/12” “3/8/12” $2,222,842.50 $2,222,842.50 made as represented by the JCDC One (1) Invoice which amounted to $4,544,181.75 for performances.
Total $4,445,685.00 Total $4,445,685.00 $4,445,685.00 12 Image Matters CHQ#-037569 PV#852 July 27, 2012 July 27, 2012 One (1) Invoice which amounted to $715,600.00 $715,600.00 $715,600.00 $715,600.00 13 Television Jamaica 1.

CHQ#-041383 1.

PV#-1288 Limited “11/7/2013” $317,540.04 “7/11/13” $317,540.04 Three (3) Invoices which amounted to $750,000.00 for Advertisements.

2.

CHQ#-041592 2.
2.

CHQ#-041592 2.

PV#-1452 “12/11/2013” “11/12/13” $432,459.96 $432,459.96 Total $750,000.00 Total $750,000.00 $749,999.99 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 148 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC 14 Creative 1.

CHQ#-037934 1.
CHQ#-037934 1.

PV#-1039 Production and August 14, 2012 August 14, 2012 Training Centre $1,530,000.00 $1,530,000.00.

(CPTC) 2.

CHQ#-041602 2.

PV#-1462 “12/11/2013” “12/11/2013” $246,500.00.

$246,500.00 Six (6) Invoices which amounted to $1,776,500.00 for the provision of technical production and multi-media Total $1,776,500.00 Total $1,776,500.00 $1,776,000.00 services for Best of 15 Touchline 1.

CHQ#-037568 1.

PV#-852 Industries July 27, 2012 July 27, 2012 $683,496.75 $683,496.75 2.

CHQ#-037258 2.
CHQ#-037258 2.

PV#-680 July 13, 2012 July 13, 2012 $1,195,294.15 $1,195,294.15 Total $1,878,790.90 Total $1,878,790.90 $2,678,790.90 Total Festival.

Five (5) Invoices which amounted to $1,878,790.90 for the production of Merchandise & Souvenir.

16 Laribo Marketing CHQ#-038047 PV#-1121 & Consultants August 17, 2012 August 17, 2012 One (1) Invoice totaling Limited $576,821.00 $576,821.00 $576,821.00 $576,821.00 for operation and Video Board Services.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 149 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC $1,272,314.13 Two (2) Invoices which amounted to $1,272,314.13 for Regional Festival Foods.

Five (5) Invoices which amounted to $3,210,000.00 for monitors, music et al.

17 JCDC St. Mary & 1.


CHQ#-036910 PV#- 467 Manchester June 22, 2012 June 22, 2012 $802,744.13 $1,272,314.13 2.

CHQ#-036911 June 22, 2012 $469,570.00 Total $1,272,314.13 18 GT Sound Limited 1.

CHQ#-037319 1.

PV#-722 July 19, 2012 July 18, 2012 $245,000.00 $245,000.00 2.

CHQ#-036842 2.

PV#-428 June 21,2012- June 21, 2012 $1,085,000.00 $1,085,000.00 3.

CHQ#-037093 3.

PV#-593 July 5, 2012 $540,000.00 July 5, 2012 $540,000.00 4.

CHQ#-036912 4.
CHQ#-036912 4.

PV#-468 June 22, 2012 June 22, 2012 $540,000.00 $540,000.00 5.

CHQ#-037543 5.

PV#-839 July 26, 2012 July 26, 2012 $800,000.00 $800,000.00 Total $3,210,000.00 Total $3,210,000.00 $3,210,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 150 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC Three (3) Invoices which amounted to $2,050,000.00 for Décor, Set Design and Construction services.

19 Backstage Rental 1.

CHQ#-037633 1.

PV#-884 July 31, 2012 July 31, 2012 $650,000.00 $650,000.00 2.

CHQ#-037952 2.

PV#-1055 Aug. 15, 2012 Aug. 15, 2012 $250,000.00 $250,000.00 3.

CHQ#-038081 3.

PV#-1154 August 22, 2012 Aug 22,2012 $500,000.00 $500,000.00 4.

CHQ#-041412- 4.
CHQ#-041412- 4.

PV#-1309 “11/7/2013” Nov. 07, 2013 $100,000.00 $100,000.00 Total $1,500,000.00 Total $1,500,000.00 $2,050,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 151 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments 20 I Print Digital 1.

CHQ#-041413 1.
CHQ#-041413 1.

PV#-1310 Limited “11/7/2013” $500,000.00 “7/11/2013” $500,000.00 made as represented by the JCDC One (1) Invoice in which amounted to $2,226,841.88 for „Backdrop‟.

2.

CHQ#-042106 2.

PV#-1799 Mar.

24, 2014 March 24, 2014 $200,000.00 $200,000.00 3.

CHQ#-041603 3.

PV#-1463 Dec. 11, 2013 “11/12/13” $524,576.11 $524,576.11 Total $1,224,576.11 Total $1,224,576.11 $2,226,841.88 21 LP Azar Limited 1.
CHQ#-041411 PV#-1308 $2,142,000.00 One (1) Invoice November 7, 2013 November 7, 2013 $392,000.00 $392,000.00 which amounted to $2,142,000.00 for fabric.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 152 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC Two (2) Invoices which amounted to $1,700,000.00 for Band services for the Festival Queen competition.

22 Ewan Simpson 1.

CHQ#-037402 1.

PV#-778 July 20, 2012 July 20, 2012 $100,000.00 $200,000.00 2.

CHQ#-037403 2.

PV#-368 July 20, 2012 June 14, 2012 $100,000.00 $200,000.00 3.

CHQ#-036677 3.

PV#-561 June 14, 2012 July 4, 2012- $200,000.00 $425,000.00 4.

CHQ#-037051 July 4, 2012 $425,000.00.


Total $825,000.00 Total $825,000.00 $1,050,000.00 23 Security and 1.

CHQ#-038044 Safety: Robert August 17, 2012- PV#-1120 Finzi- Smith, Juliet $250,000.00 August 17, 2012 Bodley & Tara $550,000.00 Prince 2.

CHQ#-038046 Three (3) Invoices which amounted to $550,000.00 for the provision of security services.

August 17, 2012 $150,000.00 3.

CHQ#-038045 Aug.17, 2012 $150,000.00.


Total $550,000.00 $550,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 153 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC Six (6) Invoices which amounted to $879, 200.00.

24 The Pantry Limited 1.

CHQ#-038055 1.


PV#-1129 August 17, 2012 August 17, 2012 $796,400.00 $796,400.00 2.CHQ#-037071 2.

PV#-573 “4/7/2012” $284,200.00 “4/7/12” $284,200.00 3.

PV#-1019 August 10, 2012 $378,000.00 25 Griot Music CHQ#-038074 PV#-1147 $530,000.00 One (1) Invoice Total $1,080,600.00 Total $1,458,600.00 $1,842,800.00 Limited August 22, 2012 August 22, 2012 $265,000.00 $265,000.00 which amounted to $530,000.00 for musical entertainment for Golden Jubilee.
26 Hot Off The Press CHQ#-038084 PV#-1157 $268,240.00 Three (3) Invoices Limited August 22, 2012 August 22, 2012 $268,240.00 $268,240.00 which amounted to $268,240.00 for printing service.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 154 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC 27 Paul Henton 1.

CHQ#-036679 1.

PV#-370 Document entitled June 14, 2012- June 14, 2012 $256,040.00 $256,040.00 2.

CHQ#-036620 2.

PV#-325 “7/6/12” “7/6/12” $100,000.00 $100,000.00 “FESTIVAL SONG CREATIVE PRODUCER‟S AGREEMENT” which was in the amount of Total $356,040.00 Total $356,040.00 $806,040.00 $806,040.00.
28 Irie FM CHQ#-038115 PV#-1184 August 23,2012 August 23, 2012 One (1) Invoice which amounted to $435,000.00 $435,000.00 $435,000.00 $435,000.00.

29 Linval Gibbons CHQ#-038130 PV#-1192 August 23, 2012 August 23, 2012 Contract Agreement in the $150,000.00 $150,000.00 $400,000.00 amount of 30 JCDC Parish Offices St. Catherine 1.

CHQ#-037105 1.

PV#-603 July 11, 2012 $1,000,000.00 July 11, 2012 $11,000,000.00 195 Kingston and St. 2.

CHQ#-037107 Andrew July 11, 2012 2.


PV#788 $1,000,000.00 July 24, 2012 $8,000,000.00 196 $400,000.00.

JCDC Internal Memorandum, dated July 11, 2012, advised that each parish was granted allocation an of $1.5M to assist in implementing their parish „Jamaica 50 195 Payment Voucher #603 authorized payments amounting to Eleven Million dollars ($11,000,000.00) to eleven (11) JCDC parish offices.
196 Payment Voucher # 788 authorized payments amounting to Eight Million dollars ($8,000,000.00) to thirteen (13) JCDC parish offices.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 155 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC activities, with the exception of St. James, which was granted an approval of $8M.

The Memorandum sought approval of recommendations that each parish be paid an advance grant allocation of $1M and $4 to St. James for the commencement of preparation hosting events each parish.199 for in St. Elizabeth- 3.

CHQ#-037110 Westmoreland Hanover Trelawny St. Ann St. Mary July 11, 2012 $1,000,000.00 4.

CHQ#-037111 July 11, 2012 $1,000,000.00 5.


CHQ#-037112 July 11, 2012 $1,000,000.00 6.

CHQ#-037113 July 11, 2012 $1,000,000.00 7.

CHQ#-037114 July 11, 2012 $1,000,000.00 8.

CHQ#-037115 July 11, 2012 $1,000,000.00 Portland 9.

CHQ#-037116 $21,071,432.11197 197 The amount of $21,071,432.11 represents the total amount represented on the Payment Vouchers.
199 “JCDC FIELD SERVICES DEPARTMENT INTERNAL MEMORANDUM” dated July 11, 2012, to Mr. Noel Campbell, Deputy Executive Director (Acting), from Mrs. Marjorie Leyden- Vernon, JP, Field Services Director and copied to Mr. Delroy Gordon, JP, Executive Director (Acting) and Mrs. Tracey Ann Thomas, Finance Director (Acting).

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 156 of 263 Rec.
Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC $21,071,432.11 July 11, 2012 $1,000,000.00 Total $9,000,000.00 Kingston and St. 1.

CHQ#-037117 PV#-604 Andrew July 11, 2012 $320,372.13 July 11, 2012 $2,071,432.11198 St. Catherine 2.

CHQ#-037118 St. July 11, 2012 $136,751.70 Clarendon 3.

CHQ#-037119 July 11, 2012 $69,002.00 Manchester 4.

CHQ#-037120 July 11, 2012 $274,055.91 St. Elizabeth 5.
CHQ#-037121 July 11, 2012 $105,271.00 Westmoreland 6.

CHQ#-037122 July 11, 2012 $146,045.33 St. James 7.

CHQ#-037123 198 Payment Voucher # 604 authorized payments amounting to Two Million, Seventy One Thousand, Four Hundred and Thirty Two dollars and Eleven cents ($2,071,432.11) to twelve (12) JCDC parish offices.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 157 of 263 Rec.
Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC 8.

July 11, 2012 $198,034.04 Hanover 9.

CHQ#-037124 July 11, 2012 $139,915.00 Trelawny 10.

CHQ#-037125 July 11, 2012 $307,549.00 Portland 11.

CHQ#-037126 July 11, 2012 $225,440.00 St. Ann 12.

CHQ#-037127 July 11, 2012 $76,386.00 St. Mary 13.

CHQ#-037128 July 11, 2012 $72,610.00 $2,071,432.11 1.
Request for the approval for the balance of $500,000.00 to be paid to the respective parish offices and $2M to St. James.200 200 “JCDC FIELD SERVICES DEPARTMENT INTERNAL MEMORANDUM” dated July 24, 2012, to Noel Campbell, Deputy Executive Director (Acting), from Mrs. Marjorie Leyden- Verrnon, JP, Field Services Director and copied to Mr. Delroy Gordon, Executive Director (Acting) and Mrs. Tracey Ann Thomas, Finance Director (Acting).
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 158 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC Westmoreland 1.

CHQ#-037431 July 24, 2012 $500,000.00 Hanover 2.

CHQ#-037432 July 24, 2012 $500,000.00 St. Thomas 3.

CHQ#-037426 July 24, 2012 $500,000.00 Manchester 4.
CHQ#-037429 July 24, 2012 $500,000.00 St. Elizabeth 5.

CHQ#-037430 July 24, 2012 $500,000.00 St. James 6.

CHQ#037420 July 24, 2012 $2,000,000.00 Trelawny 7.

CHQ#037421 July 24, 2012 $500,000.00 St. Ann 8.

CHQ#-037422 July 24, 2012 $500,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 159 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC St. Mary 9.

CHQ#-037423 July 24, 2012 $500,000.00 Portland 10.


CHQ#-037424 July 24, 2012 $500,000.00 $6,500,000.00 Total $17,571,432.11 31 Stephen Jones None provided to the None provided to the $83,000.00 None provided to Landscaping & OCG OCG the OCG Garden Center 32 Sun –Bloc CHQ#-037601 PV#-862 $325,000.00 One (1) Invoice Awnings &Tents July 27, 2012 July 27, 2012 Limited $325,000.00 $325,000.00 which amounted $325,000.00 to transport, rent and install tents for the Best of Festival Event.
33 Mother‟s CHQ#-037892 PV#-1019 $1,425,000.00 Two (2) Invoices Enterprise Limited August 10, 2012 August 10, 2012 $1,425,000.00 $2,143,500.00 which amounted to $1,425,000.00 for the provision of meals relating to „Jamaica 50 Celebrations‟ ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 160 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments 34 Karleen Smith and Company Limited CHQ#-037894201 $340,500.00202 PV# 1019 August 10, 2012 One (1) Invoice in the amount of $340,500.00 $340,500.00 $340,500.00 for the made as represented by the JCDC provision of meals relating to „Jamaica 50 Celebrations‟ 35 Fireworks and CHQ#-037912 PV#-1023 $1,311,000.00 One (1) Invoice Explosive Effects August 10, 2012 August 10, 2012 Limited $1,311,000.00 $1,311,000.00 36 Clearsound CHQ#-037930 PV#-1035 August 14, 2012 August 14, 2012 Production Services which reflects a subtotal of US$30,000.00203 for Fireworks Display at Grand Gala.
One (1) Invoice which amounted to $190,000.00 $190,000.00 $190,000.00 $190,000.00 for the rental of a „PA System‟.

201 The Cheque Number was represented on the Payment Voucher bearing the number 1019.

202 The value of the cheque was represented on Payment Voucher bearing the number 1019.

203 The invoice reflected an advance payment of US $15,000.00, and a further payment of US $15,000.00 which was approved at a rate of J$87.40 to US$1.

The Jamaican equivalent of the payment amounted to $1,311,000.00.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 161 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC 37 Jamaica 1.

CHQ#-037933 1.

PV#-1038 Information August 14, 2012 August 14, 2012 Service (JIS) $500,000.00 $500,000.00 2.

CHQ#-037550 2.
CHQ#-037550 2.

PV#-843 July 26, 2012 July 26, 2012 $450,000.000 $450,000.000 Total $950,000.00 Total $950,000.00 $950,000.00 Three (3) Invoices which amounted to $950,000.00 for the supply of paper flags.

38 Digital Video CHQ#-038110 PV#-1179 Concept August 23, 2012 August 23, 2012 Three (3) Invoices which amounted to $330,000.00 $330,000.00 $330,000.00 $540,000.00 for the 39 Frederick Grant 1.

CHQ#-037935 1.

PV#-1040 August 14.

2012 August 14.

2012 $504,980.00 $504,980.00 2.

CHQ#-037286 2.


PV#-705 July 17, 2012 $216,000.00 July 16, 2012 $216,000.00 Total $720,980.00 Total $720,980.00 $924,480.00 provision of photography services for Best of Festival concert series.
Eight (8) Invoices which amounted to $720,980.00 for meals/refreshments served at events relating to the „Jamaica 50 Celebrations‟ ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 162 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC Seven (7) Performance Agreements which indicated a total of $1,480,000.00 performances for „Emancifest‟.

40 Patricia Levy 1.

CHQ#-037583 1.

PV#-853 July 27, 2012 July 27,2012 $80,000.00 $1,480,000.00 Lubert Levy 2.

CHQ#-037570 July 27, 2012 $100,000.00 George Nooks 3.

CHQ#-037575 July 27, 2012 $300,000.00 Total $480,000.00 $1,480,000.00 41 W.B.
Trophies CHQ#-037541 PV#-837 Limited July 26, 2012 July 26, 2012 One (1) Invoice which amounted to $208,678.00 $208,678.00 $208,678.00 $208,678.00 for Trophies for the deaf dance and dance competitions 2012.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 163 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC One (1) Invoice in the amount of $6,000,000.00 represented as contribution for Emancipation Jubilee 2012.

42 Jamaica National 1.

CHQ#-036948 Heritage Trust June 27, 2012 $2,000,000.00 2.

CHQ#-037278 1.

PV#-697 July 16, 2012 July 16, 2012 $1,000,000.00 $1,000,000.00 3.

CHQ#-037551 2.

PV#-844 July 26, 2012 July 26, 2012 $1,000,000.00 $1,000,000.00 4.

CHQ#-037655 3.
CHQ#-037655 3.

PV#-898 July 31, 2012 $2,000,00.00 July 31, 2012 $2,000,000.00 Total $6,000,000.00 Total $4,000,000.00 $6,000,000.00 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 164 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.

Suppliers Vouchers Payments made as represented by the JCDC 43 Andrea Lindo 1.

CHQ#-03726 1.
CHQ#-03726 1.

PV#-682 July 13, 2012 July 13, 2012 $150,000.00 $150,000.00 2.

CHQ#-037585 2.

PV#-855 July 27, 2012 July 27, 2012 $235,000.00 $235,000.00 Total $385,000.00 Total $385,000.00 $235,000.00 Three (3) Invoices which amounted to $425,000.00 for aprons caps and gowns relating to the „Jamaica 50 Celebrations‟.
44 Kingston Hireage CHQ#-038742 PV#-1590 & Wholesale November 23, 2012 November 23, 2012 One (1) receipt in the amount of Liquor Limited $200,000.00 $200,000.00 $476,000.00 $476,600.00 for the 45 Coleen Douglas CHQ#-038190 PV#-1235 August 30, 2012 Aug. 30, 2012 provision of Chairs for Jubilee Village.

Service Agreement for Public $120,000.00 $120,000.00 $120,000.00 Relations services for „Jamaica 50 Celebrations‟ activities in the amount of $120,000.00 per month.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 165 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC 46 Jamaica Urban CHQ#-038177 PV#-1225 Transit Co. Limited August 27, 2012 August 27, 2012 One (1) Invoice which amounted to $120,000.00 $120,000.00 $120,000.00 $120,000.00 to 47 Suretime CHQ#-037527 Emergency July 26, 2012 PV#-832 “26/5/12” provide transportation services for the Grand Gala event.
Three (3) Invoices which amounted to Medical Service $438,000.00 $438,000.00 $214,000.00 $438,000.00 to 48 Bell CHQ#-037386 PV#-764 Communications July 20, 2012 July 20, 2012 provide Ambulance services for the Best of Festival Concert series.

One (1) Invoice which amounted to Limited $255,000.00 $255,000.00 $255,000.00 $297,075.00 for 49 Love 101 FM CHQ#-037404 PV#-779 July 20,2012 $600,000.00 July 20,2012 $600,000.00 the rental of portable radios and headsets for the Best of Festival Concert series.
Two (2) Invoices which amounted to $600,000.00 $600,000.00 for “JCDC Road shows” and “JCDC Children‟s gospel”.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 166 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC 50 Rhon Matthison CHQ#-037669 PV#-900 August 2, 2012 August 2, 2012 Pursuant to the document entitled $500,000.00 $1,015,000.00 $500,000.00 “ARTIST PERFORMANCE AGREEMENT”, the amount of $500,000.00 was paid for performance at Jamaica Praise, Independence Park.
Approval of additional grant 51 JCDC St. Catherine CHQ#-037674 PV#-902 August 2, 2012 August 2, 2012 $2,000,000.00 $2,000,000.00 $2,000,000.00 allocation of 52 Grace Kennedy CHQ#-037263 PV#-684 Limited July 13, 2012 July 13, 2012 $4,000,000.00 for Portmore, Catherine.204 St. One (1) Invoice which amounted to $278,800.00 $278,800.00 $278,000.00 $278,800.00 refreshment for for Best of Festival.
204 “JCDC FIELD SERVICES DEPARTMENT INTERNAL MEMORANDUM” dated July 31, 2012, to Noel Campbell, Deputy Executive Director (Acting), from Mrs. Marjorie Leyden- Vernon, JP, Field Services Director and copied to Mr. Delroy Gordon, Executive Director (Acting) and Mrs. Tracey Ann Thomas, Finance Director (Acting).

The Memorandum indicated that the referenced amount was “An additional Grant Allocation for Jamaica 50 Parish Activities”.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 167 of 263 Rec.

Contractors/ Cheque Payments JCDC Payment Total OCG Observation No.
Suppliers Vouchers Payments made as represented by the JCDC 53 Jason Oliphant CHQ#-037799 PV#-952 August 3, 2012 August 3, 2012 One (1) Invoice which amounted to $200,000.00 $200,000.00 $200,000.00 $200,000.00 for the 54 Heart Trust NTA CHQ#-037798 PV#-951 August 3, 2012 August 3, 2012 provision transportation services for the Festival Queen Competition.

One (1) Invoice which amounted to $191,250.00 $191,250.00 $382,500.00 $382,500.00 for “VIP Cocktail”- Grand Gala.
TOTAL $66,632,725.62 $78,718,300.86 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 168 of 263 The following table was constructed by the OCG and indicates a reconciliation of the Cheque payments and disbursements made by the MOYC and/or the Jamaica 50 Secretariat in respect of the „Jamaica 50 Celebrations‟.

Table 44 Rec.
Table 44 Rec.

No Total Cheque payments made to Contractors where Contract Agreements were evidenced.

$36,761,355.60 $600,000.00 1 Water Works Limited 2 Pauline Nelson 3 Creative Production Total Cheque payments made to Contractors where no Contract Agreements were evidenced.
1 2 3 XYZ Construction Limited Touch Caribbean Limited Telegens Incorporated $8,107,679.90 $2,778,000.00 4 5 6 7 Production Business Solutions limited Juice Productions Jamaica Tourist Board Panache Entertainment Jamaica IPrint Digital Limited DOJ Marketing 8 9 10 Fencing Associates Limited Jamaica Information 11 Services(JIS) 12 National Outdoor $1,422,320.00 $1,384,840.00 $1,879,500.00 $22,080,000.00 $9,561,751.23 $6,159,210.63 $798,375.00 $204,000.00 $2,766,555.00 Advertising Limited $1,281,340.03 13 Duane Marzouca Co. Limited $29,009,500.00 Training Center (CPTC) $7,949,300.74 4 The Hynes Group 5 Phase Three Production Limited 6 Main Events Group Limited 7 Image One Limited 8 Visual Vibe Limited 9 Security Services 10 Caribbean Fencing 11 Event2Event 12 S.W Neil Plumbing 13 Charles Campbell 14 Higher Intelligence Agency 15 Logistics Management Services 16 Manpower and Maintenance Services Limited 17 Time Code Production Limited 18 RJR/TV J 19 JCDC Disbursement205 $7,949,043.64 $19,797,750.00 $11,724,921.20 $56,514,885.67 $6,300,000.00 $12,085,303.92 $5,652,290.12 $45,846,861.76 $3,448,010.16 $2,200,000.00 $4,528,431.48 $6,500,000.00 $8,568,709.41 $9,198,000.00 $15,660,000.00 Total $261,284,863.70 $87,433,071.79 $$261,284,863.70+$87,433,071.79=$348,717, 935.49 205 The monies expended by the JCDC are represented further in this report.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 169 of 263 The London based Celebrations As it relates to the international component of the „Jamaica 50 Celebrations‟, the OCG, was specifically concerned with the procurement related expenditure of the London based Celebrations.
The basis for the OCG‟s focus relates specifically to the allegations which suggested the mismanagement of funds.
The OCG, in an attempt to determine the veracity of the foregoing allegation, contacted Mr. Robert Martin, the then Permanent Secretary, MOYSC, who advised the OCG as follows: “In response to your request for the information regarding the alleged One Million British Pounds (£1,000,000.00) which was reportedly expended on the London-based Independence Celebrations, this Ministry directs your attention to the Permanent Secretary in the Ministry of Tourism and Entertainment.
It is our understanding that the contract for the London-based activities was signed by Jamaica Tourist representatives…” 206 Board (JTB) In an effort to determine the manner in which the London based Celebrations were conceptualized and executed, the OCG sought to ascertain the public officer(s) and officials(s) who were instrumental.
Dr. the Hon Kenneth Wykham McNeill, the then Minister, MOTE, in his response of September 8, 2014, to the OCG, stated as follows: 206 Letter dated September 3, 2012 from Mr. Robert Martin to the OCG.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 170 of 263 “The following public officers were involved in the planning and execution of the London-based celebrations: 1.
John Lynch – Director Tourism, Jamaica Tourist Board 2.

Jason Hall – Deputy Director Tourism, Cruise, Events and Attractions, Jamaica Tourist Board 3.

Elizabeth Fox – Regional Director, United Kingdom, Jamaica Tourist Board.

In addition: 4.

Jennifer Griffith, Permanent Secretary, Ministry of Tourism and Entertainment participated in the Jamaica 50 planning meetings and interacted with the Jamaica Tourist Board and Tourism Enhancement Fund regarding financing.

5.
5.

Clyde Harrison, Executive Director, Tourism Enhancement Fund facilitated funding request Enhancement Board.”207 through the Tourism Further, the former Minister indicated the extent of his role and involvement in the London based Celebrations which was as follows: “As Minister my involvement in the “Jamaica 50” celebrations in London was 207 Response dated September 8, 2014 from Dr. Kenneth Wykeham McNeill to the OCG.
Response #3 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 171 of 263 primarily in my official capacity as Minister of Tourism and Entertainment.

My involvement extended to supporting the Ministry of Industry, Investment and Commerce in their Submissions to Cabinet to host the Jamaica House at the London Games.
I also worked along with the Jamaica 50 Planning Committee and the Jamaica Tourist Board who had responsibility to plan and execute the tourism aspect of the „Jamaica 50‟ celebrations.

I would have been briefed by the Jamaica Tourist Board from time to time on the progress of the Project.
Cabinet by way of its Decision No 28/12 dated 30th July 2012 gave its approval for me to participate in the Jamaica House Celebrations in London...”208 Dr. Kenneth Wykham McNeill further stated that: “The Government Agencies which played an integral role in the London-based component of the Jamaica 50 Celebrations are as follows: 1.

Jamaica Promotions 208 Response dated September 8, 2014 from Dr. Kenneth Wykham McNeill to the OCG.
Response #1 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 172 of 263 2.

Jamaica Tourist Board 3.

Ministry of Youth and Culture/The Jamaica 50 Secretariat Jamaica Promotions: I am advised by the Jamaica Tourist Board that no funds were received from Jamaica Promotions.
Jamaica 50 Secretariat: I am advised by the Jamaica Tourist Board that the Jamaica 50 Secretariat/Ministry of Youth and Culture contributed £250,000.00.

These funds were earmarked to design & build-out of venue, marketing and public relations.” 209 209 Response dated September 8, 2014 from Dr. Kenneth Wykham McNeill to the OCG.
Response #9 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 173 of 263 Budget and Expenditure The OCG, during the course of its investigation, sought to ascertain the overall expenditure associated with hosting the London based component of the „Jamaica 50 Celebrations‟.
Mrs. Jennifer Griffith, Permanent Secretary, MOTE, by way of a letter dated September 10, 2012, to the OCG, stated, inter alia, as follows: “…Please note that the budget for the United Kingdom Celebrations in particular the One Million Pound (£1,000,000.00) was approved in Cabinet Decision No.11/12 dated March 28, 2012.
The related Cabinet Submission was submitted by the Ministry of Investment, Industry and Commerce.”210 (OCG Emphasis) The OCG was provided with two (2) spreadsheets, entitled “JAMAICA TOURIST BOARD JAMAICA 50th EXPENDITURE 2012”, by Mrs. Jennifer Griffith.

The referenced spreadsheets outlined the initial agreed value of the contracts that were awarded for the London component of the Celebrations and the actual expenditure.
The following information was represented: TABLE 45 Initial Agreed Value of Actual Expenditure £ Contract £ Jamaica 50 Expenditure (London) £989,359.39 Foreign Travel Airfare/ Per £46,406.37 Diem/ Accommodation/ £864,354.39 £46,406.37 Transportation Total £ 1,035,765.76 £ 910,760.76 210 Letter from Mrs. Jennifer Griffith, Permanent Secretary, MOTE, to the OCG, dated September 10, 2012.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 174 of 263 The OCG notes that the Nine Hundred and Eighty Nine Thousand, Three Hundred and Fifty Nine Pounds and Thirty Nine Pence (£989,359.39) highlighted in the above table was expended on services which included catering, marketing, events management services and photography.
Having regard to the line item, entitled Foreign Travel/Airfare, Mrs. Jennifer Griffith, stated as follows: “Regarding transportation from Jamaica to London and back, note the attached approvals from Cabinet Office for Official Travel Overseas.

Airline tickets were purchased through the travel agents, as indicated on the spreadsheets, for travel on British Airways.
Also, the Jamaica Tourist Board has advised that there were no formal contract for transportation in London, however, a car was hired on a needs basis.

Funds were provided to each person for accommodation as indicated on the approval for Official Travel Overseas Form Attached.”211 The OCG was also provided with a copy of the document entitled, “APPLICATION FOR APPROVAL OF OFFICIAL TRAVEL OVERSEAS.” It is to be noted that the said document was stamped “RECEIVED 04 July 2012 CABINET SECRETARY‟S OFFICE”.
211 Ibid (JG letter) ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 175 of 263 Dr. Kenneth Wykeham McNeill, in his response which was dated September 8, 2014, advised the OCG, of the manner in which the London based component of the „Jamaica 50 Celebrations‟ was funded.

The following was stated: “The „Jamaica 50 Celebrations‟ was funded in accordance with Cabinet Decision No.
11/12 dated 28th March, 2012.

Cabinet by this Decision had approved the sum of £1 million only, which was funded as follows: TABLE 46 ENTITIES Jamaica Promotions Jamaica Tourist Board/Tourism Enhancement Fund Ministry of Youth and Culture/Jamaica 50 Secretariat Private Sector Sponsorship Total AMOUNT £100,000.00 £500,000.00 £250,000.00 £150,000.00 £1,000,000.00212 212 Response of the Dr. Kenneth Wykham McNeill dated September 8, 2014, to the OCG.

Response #4.
Response #4.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 176 of 263 The Role of the Jamaica Tourist Board The Jamaica Tourist Board (JTB) was tasked with the mandate of executing the London component of the „Jamaica 50 Celebrations‟.

The foregoing was in furtherance of the JTB‟s agenda of promoting Jamaica‟s tourism product.
Dr. Kenneth Wykeham McNeill, advised the OCG, by way of his response, dated September 8, 2014, that: “A part of the Jamaica Tourist Board‟s mandate is to seek unique opportunities which allow us to showcase Brand Jamaica to the world.

The 2012 Olympics in London which coincided with Jamaica celebrating its 50th year of Independence provided the ideal stage on which to launch and manage a promotional campaign.
Jamaica House 2012 was approved by Cabinet as a quadripartite undertaking to be included as part of the wider “Jamaica 50 Celebrations”.

The Jamaica Tourist Board has a registered office in London and on that basis it was agreed among the parties that Jamaica Tourist Board would effect contracts for lease, design/build-out and management as well as to undertake marketing, promotion and public relations.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 177 of 263 Other policy guidelines which were used to execute these undertakings were the standard government procurement guidelines including the exemption clauses contained therein.”213 (OCG Emphasis) Co-sponsorship of the „Jamaica 50 Celebrations‟ by the JTB The JTB sought the guidance of the Ministry of Finance and the Public Service (MOFPS) regarding its intention to co-sponsor the Jamaica Village initiative during the London Olympics.
The foregoing advice was sought by way of a letter dated December 23, 2011, under the signature of Ms. Kathleen Beckford, JTB, on behalf of the Procurement Committee and addressed to Mr. David Thomas, Procurement Unit, MOFPS.

The referenced letter stated, inter alia, the following: “…Under Circular 34 dated September 22, 2008 the JTB was given exemption from co- sponsorship arrangements.
In this regard, the Board is desirous of co-sponsoring the Jamaica Village at the London 2012 Olympics to a tune of Five Hundred Thousand Pounds Sterling (£500,000) which is approximately Sixty Seven Million Jamaican dollars (J$67 M)… Given the value of our intended sponsorship, we seek the guidance of your Ministry in moving forward.”214 (OCG Emphasis) 213 Response dated September 8, 2014 from Dr. Kenneth Wykham McNeill to the OCG.
Response #2 214 Letter dated December 23, 2011, from Ms. Kathleen Beckford, JTB to Mr. David Thomas, Procurement Unit, MOFPS which was appended to the response of Mrs. Jennifer Griffith, Permanent Secretary, MOTE dated July 3, 2013, to the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 178 of 263 In response to the foregoing, Miss Janet Mitchell, MOFPS, responded to Ms. Kathleen Beckford, Office Manager, JTB, on behalf of the Financial Secretary, by way of a letter dated January 10, 2012.The referenced letter stated, inter alia, as follows: “Please be advised that this Ministry‟s Circular No.
34 dated September 22, 2008 does provide for inter alia exemption from co-sponsorship arrangements for the Jamaica Tourist Board.

The Government of Jamaica Handbook of Public Sector Procurement Procedures Volume 1 of 4, Section 1.2.1, (p), also excludes co- sponsorship arrangements from the standard tender rules and procedures.
Notwithstanding we advise you to carefully note and ensure adherence to number‟s 2 and 3 of the above mentioned Circular:- 2 “The exemptions do not discharge the entities from their responsibility to advise their portfolio Ministers of developments taking place within these entities.” \3 Notwithstanding any internal approval, the NCC must be advised of all contract awards within the NCC threshold on a quarterly basis”.

215 (OCG Emphasis) Circular No.


34 dated September 22, 2008, states, inter alia, as follows: 215 Letter from Miss Janet Mitchell, MOFPS for the Financial Secretary dated January 10, 2012, to Ms. Kathleen Beckford, office Manager, JTB which was appended to the response of Mrs. Jennifer Griffith, Permanent Secretary, MOTE, dated July 3, 2013, to the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 179 of 263 “Re: Amendments to Procurement Procedures for Commercial Entities … Jamaica Tourist Board & Jamaica Vacations Ltd.

The following activities are exempt from coverage under the procurement rules and guidelines and these activities will be undertaken according to standard industry practice.

i. Co-Sponsorship arrangements; ii.


Trade and travel road shows; iii.

Supplies of goods and services to overseas offices of the JTB; and iv.

Co-operative advertising.

1.

All other procurements conducted by the above named entities will be subject to standard tender rules and procedures as contained in the Government of Jamaica Handbook of Public Sector Procurement Procedures.

2.
2.

The exemptions do not discharge the entities from their responsibility to advise their portfolio Ministers of developments taking place within these entities.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 180 of 263 3.
Notwithstanding any internal approval, the NCC must be advised of all contract awards within the NCC thresholds on a quarterly basis.”216 The JTB‟s intention to co-sponsor the Jamaica House initiative was captured in a Jamaica Tourist Board Memorandum dated March 15, 2012, which was prepared by Ms. Sandra Scott and sent to Mr. Roy Miller.
The Memorandum was entitled “Jamaica House at O2 Arena in London”, stated inter alia, as follows: “…we will be co-sponsoring the Jamaica House initiative at a total £500,000, which includes a rental fee of £250,000.00 to secure a designated space in “The Bubble” at the O2 Arena.”217 Of note, the foregoing Memorandum was endorsed by the JTB‟s Procurement Committee, as it was stamped “JTB PROCUREMENT COMMITTEE Recommendation”.
The Memorandum also bore the following inscription: “The procurement process is approved based on the fact that Co-Sponsorship is exempt under the Procurement Guidelines… 15/3/12.”218 216 Ministry of Finance and the Public Service -Circular No.

34 dated September 22, 2008.

217 Jamaica Tourist Board Memo, dated March 15, 2012, from Ms. Sandra Scott to Mr. Roy Miller.
Thru Ms. Kathleen Beckford and CC, Maxine Saunderson, which was appended to the response of Mrs. Jennifer Griffith, Permanent Secretary, MOTE dated July 3, 2013, to the OCG.

218 JTB Memo, dated March 15, 2012, from Ms. Sandra Scott to Mr. Roy Miller.

Thru Ms. Kathleen Beckford and CC, Maxine Saunderson, which was appended to the response of Mrs. Jennifer Griffith, Permanent Secretary, MOTE dated July 3, 2013, to the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 181 of 263 Mr. Raymond McIntyre, Chairman, NCC, was advised of the JTB‟s intention to co- sponsor the „Jamaica House‟ initiative in London (O2 Arena) by way of a letter dated March 19, 2012, from Mr. Roy Miller, Head of Corporate Services, JTB, which stated, inter alia, as follows: “Co-sponsorship JTB at O2 Arena in London The Jamaica Tourist Board intends to co- sponsor the Jamaica House at the O2 Arena in London during the London 2012 Olympics from July to August, 2012.The Five Hundred Thousand Sterling (£500,000) co-sponsorship includes the rental of a designated space in “the Bubble” at the Arena.
Other co-sponsors include the Ministry of Youth & Culture, JAMPRO in addition to private sector sponsorship… Given the value involved and the fact that this expenditure will not normally be captured in the usual Quarterly Report to the Contractor General, the Board is specifically advising the NCC of this co- 219(OCG arrangement.” sponsorship Emphasis) 219 Letter dated March 19, 2012, from Mr. Roy Miller, Head Corporate Services, Jamaica Tourist Board to Mr. Raymond McIntyre, Chairman, NCC.
In copy are Mrs. Jennifer Griffith, P.S, Ministry of Tourism and Entertainment, Mr. John Lynch, Director of Tourism, and Mrs. Maxine Saunderson, Chief Financial Officer, which was appended to the response of Mrs. Jennifer Griffith, Permanent Secretary, MOTE dated July 3, 2013, to the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 182 of 263 The OCG highlights the following extract from its requisition which was dated June 25, 2012, and which was issued to all Public Bodies: “B.

Substance of Requisition 1.


Commencing with contracts which are awarded as at July 1, 2012, every Public Body is required to prepare, certify and submit, a Quarterly Contracts Awards (QCA) Report comprising the particulars of each contract which it has awarded whenever such contract is of a value of J$500,000 and above.
Accordingly, and effective with contracts awarded as at July 1, 2012, and for the third (3rd ) quarter QCA Report for 2012, Public Bodies will be required to report on contracts above J$500,000.00 to infinity in value.
Please note as well, that the new QCA Report system will capture more information that is related to the tender process than was previously captured.”220 By way of a letter dated April 13, 2012, Mr. Raymond McIntyre wrote to Mrs. Jennifer A. Griffiths, Permanent Secretary, MOTE, and stated, inter alia, as follows: “Re: Co-sponsorship JTB at O2 Arena in London 220 OCG‟s revised requisition dated June 25, 2012, to all Public Bodies.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 183 of 263 Please refer to a letter dated 2012 March 19, from Mr. Roy Miller, Head, Corporate Services at the Jamaica Tourist Board (JTB), regarding the subject at caption.
“The National Contracts Commission (NCC) considered the matter at its meeting held on 2012 April 4 and noted the intention of the Jamaica Tourist Board to enter into a co-sponsorship arrangement with the Ministry of Youth & Culture, JAMPRO along with private sector sponsors for the Jamaica House O2 Arena in London during the London 2012 Olympics from July to August 2012.”221 The Chairman of the NCC further noted the following: Budget &Partnership Contribution: Rental of Bubble-(50% deposit £125,000.00) Interior Design, Build out of Venue Management and Staffing Total: - £250,000.00 - £750,000.00 - £1,000,000.00 Broken down as follows: JTB Ministry of Youth and Culture JAMPRO £500,000.00 - - £250,000.00 £100,000.00 - Private Sector Sponsorship - £150,000.00 221 Letter dated April 13, 2012, from Mrs. Jennifer A. Griffith to Mr. Raymond McIntyre.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 184 of 263 * To be coordinated/ raised by JAMPRO”.222 The OCG was provided with a letter dated May 7, 2012, under the signature of Mrs. Jennifer Griffith, Permanent Secretary, MOTE, and captioned “Extract from Cabinet Decision dated 28 March 2012”, and addressed to Mr. John Lynch, Director of Tourism, JTB, which stated as follows: “Please see below for your information and attention, Extract from Cabinet Decision No 11/12 dated 28 March 2012… Proposal to Host “Jamaica House” at the London Olympic Games in the O2 Entertainment Complex.
The Submission advised that the proposed promotional event was in collaboration with the Jamaica Tourist Board, the Office of the Prime Minister, the Ministry of Youth and Culture; and the Jamaica Promotions (JAMPRO).

The event was projected to cost approximately £ 1million and would be held over the period 3-12 August 2012.
The Submission provided details on the O2 Entertainment Complex as the proposed venue; the cost implications; the management of the staging of the event by 222 Letter dated April 13, 2012, from Mrs. Jennifer A. Griffith to Mr. Raymond McIntyre.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 185 of 263 an Inter- Ministerial Committee; and the contractual details in terms of renting the venue.
After consideration, the Cabinet approved: (i) Jamaica‟s rental of the O2 venue and the staging of the London 2012 event as proposed in the Submission; (ii) The establishment of an inter- Ministerial-Committee to oversee the event as under: - Ministry of Tourism and Entertainment- Chairman - Ministry of Youth and Culture - Ministry of Industry, Investment and Commerce - Representative, Jamaica Tourist Board - Representative, Jamaica Promotions - Representative, Ministry of Tourism and Entertainment - Representative, Ministry of Youth and Culture - Representative, Ministry of Industry, Investment and Commerce - Representative, Office of the Prime Minister - Representative, Ministry of Foreign Affairs and Foreign Trade and - Representative, Jamaica Customs ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 186 of 263 (iii) The proposed event budget and financing arrangements and its incorporation in the 2012/2013 Estimates of Expenditure in the sum of £ 1 million ONLY; and (iv) The requirement that every effort be made to promote genuine Jamaican cuisine at the event as an integral part of the JAMPRO.”223(OCG export thrust by Emphasis) Funds Transfer from the Jamaica 50 Secretariat to the JTB The following table was compiled by the OCG, and depicts information adduced from Authorization Letters to the National Commercial Bank (NCB) and NCB Payment Instruction Forms requesting the transfer of funds to the JTB.
TABLE 47 Document Type From To Date Amount Remark Authorization Letter Jamaica 50 Secretariat Jamaica Tourist August 2, 2012.

$23,800,000.00 Signed by Mrs. Hermine to NCB Capital A Bank Account Board -Account ***-***-*** ***-***-*** Lattibeaudierre and Mr. Robert Martin.
NCB-Payment Jamaica 50 Secretariat – Jamaica Tourist August 2, 2012 $23,800,000.00 The Instruction Form bore two Instruction Form Bank Account # ***-***- Board- Account *** #***-***-*** signatures, one of which appears to be that of Mr. Robert Martin.

Authorization Letter Jamaica 50 Secretariat Jamaica Tourist August 14, $9,835,000.00 The Authorization Letter was to NCB Capital A Bank Account # Board Account 2012 ***-***-*** # ***-***-*** signed by Mrs. Hermine Lattibeaudierre and Mr. Robert Martin.
NCB-Payment Jamaica 50 Secretariat Jamaica Tourist August 14, $9,835,000.00 The instruction Form bore two Instruction Form Capital A Bank Account # Board- Account 2012 ***-***-*** #***-***-*** signatures, one of which appeared to be that of Mr. Robert Martin.224 223 Letter dated May 7, 2012, from Mrs. Jennifer Griffith, Permanent Secretary, MOTE to Mr. John Lynch, Director of Tourism, JTB.

224 The documents were appended to Mrs. Hermine Lattibeaudierre response dated September 16, 2014, to the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 187 of 263 Contracts awarded for the London based component of the „Jamaica 50 Celebrations‟ The JTB was tasked with the mandate of hosting the London based component of the „Jamaica 50 Celebrations‟.
Mrs. Jennifer Griffith, in her response of September 10, 2012, to the OCG appended a document entitled “JAMAICA TOURIST BOARD- JAMAICA 50th EXPENDITURE 2012”, which is attached at Appendix four (4).

The aforementioned document detailed the expenditure associated with hosting the said events, and listed a total of fourteen (14) contracts which were awarded in that regard.

Of the fourteen (14) contracts listed, the OCG noted a total of five (5) contracts that fell within the QCA Reporting threshold.
They are as follows: TABLE 48 Rec.
No Name of Contractor Plantation Inn DraftFCB (Advertising) DraftFCB (Website) Actual Expenditure £7,500.00 £40,831.00 £21,646.00 Procurement Method Direct Contracting Open Tender Open Tender Open Tender McCluskey International (Marketing and Public £3,912.00 Relations) McCluskey International (Photography) £28,250.00 Open Tender Having regard to the abovementioned contracts, the OCG, by way of a Requisition dated June 19, 2013, required Mrs. Jennifer Griffith to provide further and better information as it relates to the basis upon which the said contracts were awarded.
Mrs. Griffith in her response225 to the OCG appended a letter dated July 3, 2013, under the signature of Mr. Jason Hall, Deputy Director of Tourism, Cruise - Attractions and Events, and addressed to her.

The referenced letter detailed the rationale for the award of same.

225 Response of Mrs. Jennifer Griffith to the OCG dated July 5, 2013.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 188 of 263 Plantation Inn (PI) Plantation Inn is a United Kingdom based catering company, which specializes in Caribbean cuisine.226 The OCG was advised by way of a letter dated July 3, 2013, that Plantation Inn was “…asked to assume role of caterer extending operation from the Proud to Jamaica House (Direct Contracting).” Mrs. Jennifer Griffith appended a letter dated July 3, 2013, to her response of July 5, 2013, to the OCG.
The attached letter which was addressed to Mrs. Griffith was under the signature of Mr. Jason Hall, wherein he rationalized the decision to award the contract for catering services to Plantation Inn.
The referenced letter stated, inter alia, as follows: “Plantation Inn - No contract for services, JTB undertook to purchase meals and hire wait staff from this entity…” “Plantation Inn Rationale: One key objective of Jamaica House was to provide patrons with authentic Jamaican culinary experiences, however, the venue had neither kitchen facilities nor running water and preparation of meals therein was prohibited under fire safety regulations.
Plantation Inn is a London based caterer specializing in Jamaican cuisine that had been granted concession to sell food at the “Proud”, another venue within the O2 Arena, independent of AEG/Barc Ash 226 Extracted from http://www.plantation-inn.co.uk/content.php?p=93 on August 9, 2016.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 189 of 263 Operating (operators of the O2 Arena) opposite Jamaica House.

On June 22, Plantation Inn (PI) had been granted the food concession for another venue at the O2 Arena, The Proud by their management.

This venue was located opposite Jamaica House and operated under separate management, independent of AEG.
Given that PI; i) had the capacity to prepare and deliver meals, (ii) that their delivery truck and driver were already accredited by the LOCOG and could access Olympic Red Zone, (iii) that they had a known track record of being able to prepare Jamaican food, having catered numerous events at the Jamaican High Commission and for various other Jamaican Businesses staging functions in London and (iv) that they were willing to provide catering in Jamaica House, selling meals for the desired maximum of £7.50, they were asked to assume role of caterer extending operation from the Proud to Jamaica House (Direct Contracting).
Cognizant that this extension of operations would require additional staff, JTB undertook hiring of additional wait staff for the 12 days through PI.

Additionally, JTB ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 190 of 263 were responsible for food and beverage in the VIP lounge and these were purchased from PI along with meals for JH staff and performers.
The total cost of staff and food & beverage for the period came up to £7,500.00.” 227 (OCG Emphasis) In support of the foregoing assertions, Mrs. Jennifer Griffith provided the OCG with an Invoice which was prepared by “Plantation Inn”, and directed to the attention of the „Jamaica Tourist Board‟ “to provide staff for the Hospitality Suite at Jamaica and service areas”.
The said Invoice detailed the services rendered for the period of August 3 through to August 12, 2012, which included, the provision of ten (10) staff members per day at a cost of £60 per staff member, amounting to £600.00 per day.

The total amount for the period of ten (10) days was £6,000.00.228 Barc Ash Operating „Barc Ash Operating or AEG‟ was the lessor of the „Bubble‟; the venue at which „Jamaica House‟ was sited during the London Olympics.
„Jamaica House‟ occupied a section of the O2 Arena, known as the iconic Millennium Dome, which is located in South East London.
It is important to note that a section of the „Dome‟ was being used to host selected Olympic events, and was located in close proximity to the main Olympic Park.229 Mr. Jason Hall sought to justify the decision of the JTB to award the referenced contract to „Barc Ash Operating‟ in a letter dated July 3, 2013, to Mrs. Jennifer Griffith, which stated, inter alia, the following: 227 Response of Mrs. Jennifer Griffith dated July 5, 2013 to the OCG.
Appended letter dated July 3, 2013, from Mr. Jason Hall to Mrs. Jennifer Griffith.

228 Invoice from „Plantation Inn to the Jamaica Tourist Board.
229 Jamaica Observer Online Article dated August 19, 2012, retrieved December 17, 2014, and entitled “After the success of Jamaica House…” ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 191 of 263 “Barc Ash Operating Rationale: The Jamaica House 2012 Project was a quadripartite co-sponsorship arrangement between; JTB, JAMPRO, Jamaica 50 Secretariat and Office of the Prime Minister/Ministry of Sport.
The rental of the venue to stage Jamaica House was handled by the JTB given that agency‟s partial VAT exemptions status in the UK.
Barc Ash Operating, also known as AEG is the lessor of the venue for Jamaica House otherwise called “The Bubble”.230 (OCG Emphasis) The OCG is in possession of a copy of a document entitled „Agreement for Jamaica 50 Event at the O2‟, dated March 14, 2012, between “Anschutz Sports Holdings Ltd”, “The Waterfront Limited Partnership” and “The Jamaica Tourist Board” for the hireage and occupation of a section of the O2 Arena, for the period of July 30, 2012, through to August 15, 2012.
The contract further stated, inter alia, as follows: “Hire Fee: £250,000.00 (two hundred and fifty thousand pounds) plus VAT, payable as follows: (a) £125,000.00 plus VAT as a non- refundable (subject to clauses 7.3 and 230 Response of Mrs. Jennifer Griffith dated July 5, 2013 to the OCG.

Appended letter dated July 3, 2013, from Mr. Jason Hall to Mrs. Jennifer Griffith.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 192 of 263 7.4) deposit to be paid upon signature of this Agreement; and (b) £125,000.00 plus VAT payable 3 months before the start of the Hire Period.”231 The Contract Agreement was executed by Ms. Natasha Rosen on behalf of Anschutz Sports Holdings Ltd. and the Waterfront Limited Partnership and witnessed by Ms. Sarah Brooks; however, the JTB failed to execute same.
Time-Based Events Ltd.

The entity „Time-Based Events Ltd.‟ was contracted by the JTB to „build-out‟ and manage Jamaica House at the 2012 London Olympics.

The foregoing entity is concerned with the production of events across the United Kingdom, Europe and Asia.
These events ranged from launch events, fashion shows, pop-up experiences, charity auctions, film premieres, parties, awards ceremonies, amongst others.232 The said entity‟s website, www.timebased.co.uk marketed its reputation as follows: “…During the London 2012 Olympic Games we also delivered a number of high profile, public facing events for international organizations visiting London.
These included the launch of the Omega London 2012 Olympic Games Countdown Clock in London‟s iconic Trafalgar Square as well as the creation of both Jamaica 231 Agreement dated March 14, 2012, between Anschutz Sports Holdings Ltd, The Waterfront Limited Partnership and the Jamaica Tourist Board for rental of “The Bubble” for Jamaica 50 Event.

232 www.timebased.co.uk extracted December 17, 2014.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 193 of 263 House and USA House for their respective Olympic Committees.” 233 Mr. Jason Hall sought to justify the decision of the JTB to award the referenced contract to “Time-Based Events Ltd.” in a letter dated July 3, 2013, to Mrs. Jennifer Griffith, which stated, inter alia, the following: “Time-Based Events Ltd. Once approval was given by Cabinet to proceed with staging of Jamaica House a joint committee comprised of representatives from JTB, JAMPRO, Jamaica 50 Secretariat and the Office of the Prime Minister/Ministry of Sport set about business of finding companies that could design, build out and manage Jamaica House.
Given extremely short time frame to execution, committee had to move quickly to get company in place.

RFP‟s were sent out to five companies; Time Based Events, Smyle, Jack Morton, Quintessentially Events Lt [sic] and RPM.

Given location of Jamaica House within an Olympic Red Zone, JTB could only employ companies approved by the Local Organizing Committee of the Games (LOCOG).

233 http:www.timebased.co.uk/international.php.


Accessed on 12/17/2014 at 10.54 am ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 194 of 263 Only Time Based Events, Smyle, and Jack Morton reverted with proposals which were reviewed on April 12, 2012.
The review panel was comprised of; Robert Bryan- Jamaica 50 Secretariat/ Project Director Laurence Jones-JAMPRO Jason Hall, Torrance Lewis, Elizabeth Fox-JTB Judy International”.234 McCluskey- McCluskey Procurement Methodology Employed for the Award of the Contract.

The contract that was awarded to “Time Based Events” for the “Event Design, Fit-Out and Operational Event Cost for Jamaica House 2012, O2 Bubble 3rd -12th August 2012”235 was awarded by way of the Limited Tender procurement methodology.
Budget Quotes Received In response to the Request for Bids (RFB) issued by the JTB, the following Estimates were received: 1.

Time Based Events The captioned entity provided two (2) „ESTIMATES‟, the details of which are as follows: 234 Letter dated July 3, 2013 from Mr. Jason Hall, Deputy Director of Tourism, Jamaica Tourist Board to Mrs. Jennifer Griffith.
235 Letter dated September 1, 2012, from Mrs. Jennifer Griffith to the OCG, ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 195 of 263 i.

“ESTIMATE JAMAICA HOUSE 2012 O2 BUBBLE, 3rd -12th August 2012 Pre-Production”.

The proposed “Production budget total Sterling GBP (ex VAT)” was in the amount of £516,556.00.

Of note, the referenced document was unsigned.

ii.
ii.

“ESTIMATE JAMAICA HOUSE 2012 O2 BUBBLE, 3rd -12th August 2012 Design and Fit-Out”.

The proposed “Production budget total Sterling GBP (ex VAT)” was in the amount of £467,187.00, and the “Production budget limit” was in the amount £450,000.00 Sterling GBP (ex VAT).

The referenced document was executed by Mr. Jason Hall on July 13, 2012.

2.
2.

Smyle Events Management The total production budget presented by “Smyle Events Management” was Four Hundred and Sixty Four Thousand, Twenty Two Pounds and Ninety Five Pence (£464,022.95) (price excluded VAT).

3.

Jack Morton Based on the document entitled “JACK MORTON Cost Estimate”, dated April 11, 2012, the total production budget presented by „Jack Morton‟ was in the amount of Three Hundred and Ninety Seven Thousand, Four Hundred and Thirty Four Pounds and Seventy Seven Pence (£397,434.77).
Of note, Items 11,12 and 13 on the instant cost estimate of „Jack Morton‟ contemplated the following: 11.

Project Management-Core team 12.

Project Management On-site 94,520.00 39,570.00 13.

Project Management Post-production 1,220.00…”236 236 Document entitled “JACK MORTON Cost Estimate” dated April 11, 2012.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 196 of 263 Design and Event Management Evaluation for Time Based Events, Smyle Events Management, and Jack Morton The OCG was provided with a total of six (6) sheets entitled “JAMAICA TOURIST BOARD DESIGN & EVENT MANAGEMENT EVALUATION FORM 2012 Jamaica House, O2 Arena” as it relates to the three (3) quotations that were received from Time Based Events, Smyle Events Management, and Jack Morton.
The Evaluation Sheets were dated April 12, 2012, and bore the signatures of the respective Evaluators.
The following table reflects the score allocated to each entity upon evaluation of the respective Quotations: TABLE 49 Name of Evaluator Evaluator (2) Evaluator (3) Evaluator (4) Evaluator(5) Evaluator (6) Total Company (1) Time Based 85/120 92/120 96/120 97/120 88/120 87/120 Score 545 Events Smyle Events 69/120 78/120 84/120 86/120 84/120 77/120 478 Management Jack Morton 64/120 81/120 69/120 85/120 70.5/120 74/120 443.5 Having regard to the foregoing, Mr. Jason Hall provided the following information regarding the evaluation methodology that was utilised in the award of the referenced contract: “…Proposals were evaluated based on the following criteria weighted as indicated; Experience in Major Event management -10 points Cost-15 points Understanding of Product (Jamaica) and our needs-15 points ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 197 of 263 Overall Design-10 points Functionality of Design -10 points Creative Ability/Flair- 10 points Full Service P.R.
In House capabilities & Management capabilities-15points Crisis Management ability- 5 points Stable, reliable, experienced account management team- 10 points Relationship with Trade Media Authorities- 10 points Track Record- 10 points Authenticity of Jamaican Experience- 10 points Time Based Events showed best interpretation of brief, the most suitable design as well as ability to execute within required time frame.
They also were willing to undertake Event Management activation.”237(OCG Emphasis) aspect of the Award of the Contract-Time Based Events Ltd.

The OCG is in possession of a copy of the Contract Agreement for the provision of management services which was executed on June 19, 2012, between the Jamaica Tourist Board and Time Based Events Ltd.
The referenced company agreed to provide equipment and event management services for the, “Jamaica House project” that was to be staged at the O2 Arena in London, in relation to the said Celebrations.

237 Letter dated July 3, 2013 from Mr. Jason Hall, Deputy Director of Tourism, Jamaica Tourist Board to Mrs. Jennifer Griffith.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 198 of 263 Mrs. Hermine Lattibeaudierre, by way of her response dated September 16, 2014, to the OCG, provided two (2) Invoices that were prepared by the JTB and addressed to Mr. Robert Bryan, Project Director, Jamaica 50 Secretariat.
The details are as follows: TABLE 50 Invoice Date Description Amount Observation 119 6/14/2012 “First payment of four scheduled £160,000.00 Inscribed payments to Timebased Events (UK) „Approved14/6/2012‟ and for „Jamaica House 2012‟ design, Stamped “Paid Jamaica build out, operate/ event managed 50 Secretariat” during the period August 3-12, 2012”.

120 6/20/2012 “2nd.
120 6/20/2012 “2nd.

Payment of Four Scheduled £170,000.00 Inscribed „On hold Payments to Timebased Events (UK) (1888*******)” for „Jamaica House 2012‟ design, build out, operate/ event managed during the period August 3-12, 2012.” Payments made to Time Based Events Ltd.

The OCG is in possession of Invoices and the attendant “Request for Telegraphic Transfers” from the National Commercial Bank Ltd. (NCB) which indicates the sums which were transferred to Time Based Events Ltd.
The following Invoices were prepared by Time Based Events: 1.

Invoice No.

P1419 Invoice, dated June 19, 2012, in the amount of One Hundred and Sixty Five Thousand Pounds (£165,000.00) to the JTB.

In response to same, the JTB requested a Telegraphic Transfer of One Hundred and Sixty Five Thousand Pounds (£165,000.00) to Time Based Events Ltd. 2.

Invoice No.
Invoice No.

P1426 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 199 of 263 Invoice dated June 27, 2012, in the amount of One Hundred and Sixty Five Thousand Pounds (£165,000.00) to the JTB.

The JTB‟s request for Telegraphic Transfer in the amount of One Hundred and Sixty Five Thousand Pounds (£165,000.00) to Time Based Events Limited on July 20, 2012.

3.

Invoice No.
3.

Invoice No.

P1469 Invoice dated August 28, 2012, in the amount of Two Hundred and Forty Thousand Pounds (£240,000.00) to the JTB.
The request for transfer was done by way of a letter to the National Commercial Bank, Foreign Exchange Department, and directed to the attention of Mrs. Jacqueline Harrison, requesting “wire-transfer funds as a charge against the Board‟s account #351-****** to the following.” The letter further stated that Two Hundred and Forty Thousand Pounds (£240,000.00) should be made payable to Time Based Events Limited.
The OCG notes that the letter was under the signatures of Mrs. Maxine Saunderson, Chief Financial Officer, JTB, and Mrs. Carol Samuel Johnson, Secretary, JTB.

The referenced letter bore the stamp of the Knutsford Boulevard Branch of the National Commercial Bank and bore the date August 3, 2012.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 200 of 263 Transfers from the Jamaica 50 Secretariat to the JTB for payments to Time Based Events Ltd. TABLE 51 Type of Preparing Receiving Date Description Amount Remarks Document Entity Entity Payment MOYC- JTB June 14, Payment to Jamaica J$22,080,000.00 Stamped Paid Voucher authorized 2012 Tourist Board for by S. Jarrett and signed by Programme Manager on June 14, 2012.
Jamaica House 2012 design, build out, event managed during the period of August 3-12, 2012.

Email from JTB MOYC- June 14, The email advised of Lisa Lisa Adelle- Mr. 2012 at the Invoice for Adelle- Jondeau Robert 10.01 £160,000.00, which Jondeau Bryan am represented the first Attachment indicated on email.

payment to Time based Events Limited.


Receipt- JTB - June 14, Payment to Time Based J$22,080,000.00 General Form (CCRS No 888947) 2012 Event (UK) for Jamaica House 2012 – August 3-12, 2012-first payment Copy Jamaica 50 JTB June 14, J$22,080,000.00 Bore the Cheque Secretariat 2012 stamp of the NCB and was dated June 15, 2012238 238 Response of Mrs. Hermine Lattibeaudierre dated September 16, 2012, to the OCG.

Response #2.
Response #2.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 201 of 263 DraftFCB (Advertising) Mr. Jason Hall sought to justify the decision of the JTB to award a contract to “DraftFCB (Advertising)” by way of correspondence which was provided under cover of letter dated July 3, 2013.
The letter was addressed to Mrs. Jennifer Griffith and stated, inter alia, the following: “Draft FCB (Advertising) Draft FCB is JTB contracted advertising agency of record worldwide.

The open tender referred to in matrix is for the appointment of an advertising agent for JTB… As it relates to the purchase of advertising, DraftFCB being JTB advertising agency of record were asked to secure advertising for Jamaica House to promote the activation in London, as per contract.
Based on limited time to activation of Jamaica House, budgetary constraints and available options during the London Olympics, DraftFCB were authorized by the Director of Tourism to secure; 71 poster panels in the London Underground (Tube), printed ads in the London Metro (twice daily edition Monday- Friday for 3 weeks), and printed ads in The ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 202 of 263 Voice and the Gleaner (UK) for 2 weeks.”239 (OCG Emphasis) By way of letter dated March 2, 2012, Mr. Raymond McIntyre, Chairman, NCC, advised Mrs. Jennifer Griffith, inter alia, as follows: “The JTB requested approval to extend the existing contracts for a period of eight (8) months to facilitate a new tender process and noted that although the incumbents did not respond to the Expression of Interest, they submitted bids and were evaluated and scored.
The team from JTB was advised to submit details of the tender process which led to a short listing of contractors including the proposals submitted by the three (3) agencies and all related information used in the selection process.

The matter was again considered at the NCC‟s meeting of 2012 February 29 when a letter dated 2012 February 27 from Mr. John Lynch, Director of Tourism with the following attachments were tabled.

1.
1.

Completed National Contracts Commission Transmittal Form 239 Letter dated July 3, 2013, from Mr. Jason Hall, Deputy Director of Tourism, Jamaica Tourist Board to Mrs. Jennifer Griffith.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 203 of 263 2.

Tender Report with attachments 3.

A copy of each creative proposal submitted by the agencies 4.
A copy of each agency‟s Financial Proposal 5.
Additional information requested by the Sector Committee Having carefully reviewed the documentation in respect of the pre- qualification and short listing to be satisfactory and that the process was fair and transparent, the NCC offered „no objection‟ to the request from the Jamaica Tourist Board to award the following contracts: (a) Ruder Finn, Inc.-US$996,000 per annum (b) DraftFCB- US$1,170,000 per annum (c) McCluskey £144,000 Emphasis) International annum”240 per Ltd.- (OCG The OCG was provided with an approved copy of a „Buy Authority Request Form‟ which was directed to DraftFCB and dated June 22, 2012.
The Form was signed on June 26, 2012, authorizing „Jamaica House Advertising‟, in the amount of Fifty Thousand Pounds (£50,000.00) or the equivalent amount of Seventy Seven Thousand, Nine Hundred and Sixty Five United States Dollars (US$77,965.00).

240 Letter dated March 2, 2012, from Mr. Raymond McIntyre to Mrs. Jennifer Griffith.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 204 of 263 Additionally, DraftFCB prepared an Invoice for the JTB which was dated September 24, 2012, and bore the number 9045001632, for the provision of media and miscellaneous services for „Jamaica House‟, in the amount of Forty Nine Thousand, Five Hundred and Seventy Eight Pounds and Eighteen Pence (£49,578.18) or Seventy Seven Thousand, Seven Hundred and Fifty Seven United States Dollars and Fifty Cents (US$77,757.50).
Contract- DraftFCB The Contract Agreement dated April 1, 2012, entered into between DraftFCB and the JTB for the provision of advertising services, was executed on June 28, 2012, by the JTB and on August 13, 2012, by DraftFCB.
The attendant fee and payment structure was set out in Exhibit C (A) 1 of the Contract Agreement as follows: “AGENCY COMPENSATION TERMS … Based on Agency‟s cost estimates, Cllent [sic] will compensate Agency at an annual rate of $1,170,000 per year for the global core team for the period commencing April 1, 2012 and ending March 31, 2017241 (the “Initial Period”).

Such fee is earned and payable in equal monthly installments of $97,500.00 on the first of each month (the “Monthly Fee”).
242 241 Section 14 A. of the Contract between DraftFCB and the JTB for the provision of exclusive advertising Agent of the JTB provides that, “the term of this Agreement shall be for a period of five (5) years commencing as of the Effective Date first stated above and continuing in full force and effect from that date until March 31, 2017 unless terminated by either party as provided herein.” 242 Contract Agreement dated April 1, 2012, between DraftFCB and the JTB.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 205 of 263 Based on the agreed fee and payment structure, the monthly subscription which was paid by the JTB to DraftFCB did not include the cost of producing advertisement campaigns.
As a result, the JTB was billed separately for producing Jamaica House advertising campaigns, as those services were billable subject to the approval of the JTB.

Exhibit C (C) (1) of the referenced contract, entitled “Production and Presentation Materials”, further stated that: “The costs of preparation of copy and rough layouts are included in the Monthly Fee.
The costs for comprehensive layouts, publication-ready electronic composition, finished art, tightly rendered storyboards, animatics and/or other digital video materials, interactive prototypes, versioning and programming will be billable in accordance with paragraph C(2) below”.243 Exhibit C (C) (2) stated as follows: “Once Client has approved the advertising concept and the campaign moves to the execution phase, Agency will complete an estimate of production costs for Client‟s approval …” 244 243 Ibid 244 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 206 of 263 DraftFCB (Website) Mr. Jason Hall sought to justify the decision of the JTB to award the referenced contract to “DraftFCB (Website)” by way of correspondence which was provided under cover of letter dated July 3, 2013.
The letter was addressed to Mrs. Jennifer Griffith and stated, inter alia, the following: “Draft FCB (Website) In addition to advertising DraftFCB were [sic] also commissioned to design and manage a dedicated Jamaica House Website.
Invoice for £21,646.00 covers; registration of website HTML development (front and back end), Testing, Deployment, Web Hosting set up and monthly hosting, digital production, daily updates and contingency.”245 In support of the foregoing, an approved copy of a document entitled “JAMAICA Buy Authority Request Form” was provided to the OCG by Mrs. Jennifer Griffith.
The Request Form was directed to DraftFCB and dated March 30, 2011, to build a website, for Jamaica House in the amount of Twenty Thousand Pounds (£20,000.00) or Thirty One Thousand, Nine Hundred and Ninety Six United States Dollars (US$31,996.00).
In addition to the foregoing Request Forms, the OCG was also provided with two (2) Invoices which were prepared by DraftFCB, and directed to the JTB, the details are as follows: 245 Letter dated July 3, 2013 from Mr. Jason Hall, Deputy Director of Tourism, Jamaica Tourist Board to Mrs. Jennifer Griffith.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 207 of 263 Invoice number 9045001502 Invoice dated August 22, 2012, was prepared by DraftFCB to JTB for the construction of the „Jamaica House website‟, in the amount of Nineteen Thousand, Nine Hundred and Ninety Six Pounds and Eight Pence (£19,996.08) or Thirty One Thousand, Two Hundred United States Dollars (US$31,200.00).
Invoice number 9045001635 Invoice dated September 24, 2012, was prepared by DraftFCB to the JTB, was in the amount of One Thousand, Six Hundred and Fifty Seven Pounds and Seventeen Pence (£1,657.17) or Two Thousand, Five Hundred and Ninety Nine United States Dollars and Eight Cents (US$2,599.08).

The aforementioned payment was made to facilitate the pre- registration of the Jamaica House website.
McCluskey International (MCI) McCluskey International (MCI) offers a range of marketing functions, which include public relations, trade representation, business travel consultancy, consumer promotions, advertising and online and social media networking and marketing.246 Of note, the referenced entity is the JTB‟s Public Relations firm of record, for the United Kingdom, Ireland and Northern European markets.
Mr. Jason Hall sought to justify the decision of the JTB to award the referenced contract to MCI by way of correspondence which was provided under cover of letter dated July 3, 2013.

The letter was addressed to Mrs. Jennifer Griffith and stated, inter alia, the following: “MCI is JTB‟s PR agency of record in the UK and they were commissioned to engage 246 http://www.mccluskey.co.uk/ accessed on December 18, 2014.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 208 of 263 public relations activities geared toward promoting Jamaica House.

This necessitated hiring additional staff.

The procurement process followed and award of contract for McCluskey International is the same as that for DraftFCB… i.
The Marketing & Public Relations There was no contract awarded for this activity as McCluskey International were already contracted for this purpose as per retainer, an additional £3,000.00 was paid to McCluskey to cover hire of additional temporary staff and their attendant expenses (subsistence and transportation) ii.
Documentary A documentary was produced after staging of Jamaica House for post event Public Relations and this was done at a cost of £3,000.00…This was undertaken by McCluskey International.

iii.
Photography Photography and video filming of Jamaica House was furnished by Endeavour, a company that works closely with Getty Images… The JTB engaged Getty Images Worldwide to enable access to photo and video archive ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 209 of 263 and utilize content both in production of Jamaica House as well as for activations in the 50th Anniversary of Jamaica for Independence Celebrations…The expense item for £27,500.00 covered ;£15,000.00 for Getty Images and £12,500.00 for Endeavour…” (OCG Emphasis) The OCG considers it prudent to reiterate, at this juncture, that in the aforementioned letter of March 2, 2012, under the signature of Mr. Raymond McIntyre, which was addressed to Mrs. Jennifer Griffith, to the NCC offered „no objection‟ to the request from the JTB to award the following contracts: a) Ruder Finn, Inc.- US$996,000.00 per annum; b) DraftFCB- US$1,170,000.00 per annum; and c) McCluskey International Ltd. - £144,000.00 per annum.
Contract -McCluskey International Holdings Limited.

The OCG is in possession of a copy of the Contract Agreement dated June 28, 2012, which was entered into between McCluskey International Holdings Ltd. and the JTB for the provision of public relations and marketing services.
The contract was executed on June 28, 2012, by Mr. John D. Lynch, Director of Tourism, JTB and Ms. Judy McCluskey, Chairman, McCluskey International Limited: Section 3(a) of the foregoing Contract Agreement stated as follows: “Compensation In consideration of the services to be rendered hereunder, the Board shall pay to McCluskey Int.
£144,000.00 per annum in ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 210 of 263 equal installments on a monthly basis of £12,000.00.
Billing of this fee will be on the first day of each month, in advance, and will be due 30 days after the invoice date.”247 Getty Images The OCG is in possession of a copy of the Contract Agreement between Getty Images and the JTB which was executed on July 23, 2012, by Mr. Jason Hall, Deputy Director of Tourism, JTB, for, “…ASSIGNMENT PHOTOGRAPHY & USE OF GETTY IMAGES WHOLLY-OWNED IMAGERY”.
The fees payable are set out hereunder: “Fees: £15,000 -London Jamaica House x 3 events -1 x Editor x 3 events -Distribution of Imagery x 3 events -Use of Wholly-owned imagery”248 The following table indicates the particulars of the Invoices and „Estimate Work of Intent Approval‟ which were prepared by McCluskey International Holdings Limited and directed to the JTB: 247 Contract dated June 28, 2012, between „McCluskey International Holdings Limited‟ and the Jamaica Tourist Board (JTB).
248 Contract dated July 23, 2012, between „Getty Images‟ and the Jamaica Tourist Board (JTB).
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 211 of 263 TABLE 52 Invoice Date Contract Details Estimate Work Invoice Invoice of Intent Amount Number Approval-JTB July 13, 2012 To supply Getty Media Platform at Jamaica £27,500.00 £27,500.00 I-8003 House 2012, “including 5xdays of Video News Release, 3x days of Still Photography and digital treatment for wall of images; access to archives".
July 23, 2012 For additional staffing costs for Jamaica House.

£3,000.00 £3,000.00 I-8013 August 30,2012 For the filming of „shift documentary on August £2,500.00 £2,500.00 I-8027 11, 2012‟, and for four (4) days of editing.

September 3, For additional and final film/edit of interview for £500.00 £500.00 I-8034 2012.

Jamaica House documentary.

TOTAL £33,500.00 Of note, the abovementioned „Estimate Work of Intent Approval‟ were unsigned and undated.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 212 of 263 Allegations Surrounding the GoJ‟s Spending in London for the „Jamaica 50 Celebrations‟ In an effort to ascertain the veracity of the allegations which were made by an anonymous caller to the OCG, who expressed disappointment with the GoJ‟s spending in London, the OCG, by way of its requisition dated August 19, 2014, required Dr. Wykeham McNeill, to provide a response to the following question: “On August 4, 2012, at approximately 12.05 pm, the OCG received an anonymous call pertaining to the execution of the London- based component of the „Jamaica 50 Celebrations‟.
The caller expressed disappointment with the Government of Jamaica‟s spending in London.

The caller further stated that, the administrators of the events „kept no proper records‟ of their spending.

The caller pointed to an example of „volunteers‟ being paid fifty pounds per day in cash for their assistance… Please indicate based on your awareness, whether there is any truth to the allegation detailed above.
Additionally please indicate: (a) Whether there were any volunteers and explain the extent of their duties; and (b) Provide any and all records in your possession pertaining to the assignment of ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 213 of 263 volunteers for Celebrations.”249 the London-based In relation to the foregoing allegation, Dr. Kenneth Wykeham McNeill, by way of his response dated September 8, 2014, to the OCG‟s requisition, stated, inter alia, as follows: “As Minister I was not involved in administration.
I have however been informed by the Jamaica Tourist Board that all documentations were in order and all funds under Jamaica Tourist Board‟s management were accounted for and the project was executed under the budgeted amount.

As Minister of Tourism and Entertainment I am unable to say whether the allegation detailed by the anonymous caller on August 4, 2012 was true or not.
Further, I have been advised by the Jamaica Tourist Board that they did not recruit any volunteers and did not pay for any.” 250 (OCG Emphasis) 249 Requisition dated August 19, 2014, to Dr. Wykeham McNeill, Minister, MOTE, Question 10.

250 Response dated September 8, 2014, from Dr. Kenneth Wykeham McNeil to the OCG.
Response #10 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 214 of 263 Review of the Quarterly Contract Award (QCA) Reports The provisions of Section 1.2.1 of the GPPH (2012) and Circular No.
35 (September 22, 2008), exempts procurement opportunities which are undertaken in furtherance of cultural activities, such as the „Jamaica 50 Celebrations‟, from adhering to the standard GoJ procurement guidelines.
Notwithstanding the foregoing exemptions, the OCG, pursuant to Section 4 (2) and 4(3) of the Contractor General Act (1983), requires that all Public Bodies, submit in the form of Quarterly Contracts Award (QCA) Reports, the particulars of all contracts which are awarded, above Five Hundred Thousand and One Dollar (J$500,001.00) and upwards, as at July 1, 2012.
Section 4(2) of the Act provides as follows: “For the purpose of the discharge of his functions under this Act a Contractor- General shall be entitled- (a) to be advised of the award … of any government contract by the public body responsible for such contract”.
Section 4(3) of the Act provides as follows: “For the purposes of subsection (2), the Contractor-General shall have power to require any public body to furnish in such manner and at such times as may be specified by the Contractor-General, information with regard to the award of any contract and such other information in ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 215 of 263 relation thereto as the Contractor-General considers desirable.” In recognition of the aforementioned, the OCG undertook a review of the QCA Reports, which were submitted by the MOYC, the JTB and the JCDC, in respect of the contracts that were awarded for the „Jamaica 50 Celebrations‟, both locally and internationally.
The JTB The OCG‟s perusal of its QCA Consolidated Database, as well as the certified hardcopy submissions which were prepared by the JTB, revealed that the JTB failed to report to the OCG the following contracts: TABLE 53 Rec.

Name of Contractor Procurement Date of Award Contract Value No.
1 2 3 4 Methodology Plantation Inn Direct Contracting No Contract £7,500.00 Document seen DraftFCB (Advertising) Open Tender August 13, 2012 £40,831.00 DraftFCB (Website) Open Tender August 13, 2012 £21,646.00 McCluskey International Open Tender June 28, 2012 £3,912.00 (Marketing and Public Relations) 5 McCluskey International Open Tender July 23, 2012 £28,250.00 (Photography )-Getty Images ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 216 of 263 The MOYC The OCG‟s perusal of its QCA Consolidated Database, as well as the certified hardcopy submissions which were prepared by the MOYC, revealed that the MOYC failed to report to the OCG the following contracts: TABLE 54 Contracts awarded by the Jamaica 50 Secretariat251 Rec Contractors No.
Date of Award Waterworks Limited 27/07/12 $40,000,000.00 Pauline Nelson None Seen 600,000.00 Contract Value Rec Contractors Date of Contract Value No.
16 17 Award Juice Production 21/05/12 $1,879,500.00 Production Business 26/07/12 $1,384,840.00 Solution Limited Creative Production 02/08/12 $9,204,000.00 18 Panache Entertainment 27/05/12 $10,300,000.00 Training Center (CPTC) Limited The Hynes Group 25/07/12 $9,198,000.00 Phase Three Production 04/07/12 $19,592,500.0 19 20 I print Digital Limited 29/05/12 $4,002,466.52 DOJ Marketing Limited 03/08/12 $1,279,425.00 Image One Limited 18/07/12 $15,026,902.80 21 Duane Marzouca 19/7/12 $2,266,350.03 Main Events Limited 25/07/12 $8,350,000.00 Visual Vibe Limited 16/7/12 $6,000,000.00 Security Services 09/7/12 $6,370,623.17 22 23 24 25 Equipment Co. Limited XYZ Construction Limited 19/7/12 $6,128,800.0 Touch Caribbean Limited 25/07/12 $2,778,000.00 Telegens Limited 25/07/12 $1,422,320.00 10 Caribbean Fencing 11/07/12 $5,652,290012 Limited Jamaica Tourist Board (JTB) 11 S.W.
Neil Plumbing 11/7/12 $2,266,350.03 26 Jamaica Cultural Sales and Services Limited Development Commission (JCDC).
None Seen None Seen $22,800,000.00 $200,000,000.00 12 Charles Campbell 17/06/12 $1,600,000.00 27 Manpower & Maintenance 26/07/12 $7,473,234.70 251 The referenced Contract Values are extracted from the document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was appended to the response of Mrs. Hermine Lattibeaudierre, Financial Director, MOYC, and dated September 16, 2014.
The dates of award of the contracts were extracted from the document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” at Appendix 6.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 217 of 263 13 The Higher 10/05/12 $7,231,400.00 28 Time Code production 16/07/12 $9,198,000.00 Services Limited Intelligence Agency Limited 14 Logistics Management 25/07/12 $8,000,000.00 29 Television Jamaica Group 29/07/12 $20,000,000.00 Services 15 Jamaica Information 31/07/12 $1,879,500.00 Service (JIS) Of note, the OCG was not provided with Contract Agreements for the engagement of the Contractors which are listed at numbers sixteen (16) through to twenty six (26) of the foregoing table.
The OCG was, however, provided with payment details which included Invoices, copies of cheques and payment vouchers which were prepared by the referenced Contractors and procuring entities, respectively.

The JCDC The OCG perused its QCA Consolidated Database, as well as the certified hardcopy submissions which were prepared by the JCDC, which revealed that the JCDC reported to the OCG fourteen (14) of the fifty four (54) contracts which were awarded for the „Jamaica 50 Celebrations‟.
The contracts that were reported by way of QCA submissions are represented as follows: ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 218 of 263 Rec.

No.
No.

1 2 3 TABLE 55 Reported JCDC‟s QCA Submissions Details Contracts Juice The amount of $1,300,000.00 was awarded on July 25, 2012, to the referenced contractor by way of Productions/ the Direct Contracting procurement methodology for the supply of performers and their management Delroy Thompson for a staged „Jamaica 50 Celebration‟ event –Jubilee Village-Independence Park.
Premiere The amount of $540,000.00 was awarded on September 18, 2012, to the referenced contractor by Entertainment way of the Direct Contracting procurement methodology to provide technical effects including lighting, stage and sound reinforcement-Independence Jubilee Village, Burke Road, Spanish Town.
NARYSA The amount of $900,000.00 was awarded on July 26, 2012, to the referenced contractor by way of Enterprise the Direct Contracting procurement methodology to provide technical effects for the town‟s square Independence Celebration at Burke Road, Spanish Town.
4 CVM TV The amount of $600,000.00 was awarded on June 2, 2012, to the referenced contractor by way of the Direct Contracting procurement methodology for part sponsorship: re advertisement of the Gospel Song and Festival Song Finals and Road Shows-Blaise Industrial Park, Constant Spring Road, Kingston 10.
„Lithographic‟ 252 The amount of $1,273,505.00 was awarded on August 6, 2012, to the referenced contractor by way of the Limited Tender procurement methodology for co-sponsorship arrangements at the JCDC head office.
Guardsman The amount of $872,200.00 was awarded on July 11, 2012, by way of the Direct Contracting Limited procurement methodology to provide security coverage from July 7-28, 2012- Independence Park Party Time The amount of $2,327,100.00 was awarded on July 7, 2012, to the referenced contractor by way of Services the Direct Contracting procurement methodology to supply event infrastructure-Independence Park.
Advertising The amount of $1,000,000.00 was awarded on July 19, 2012, to the referenced contractor by way of Specialities the Direct Contracting procurement methodology to supply Jamaica 50 memorabilia pins and gift Limited Headline items-Jubilee Village-Independence Park and the JCDC head office.
The amount of $4,544,181.00 was awarded on July 27, 2012, to the referenced contractor by way of Entertainment the Direct Contracting procurement methodology for the provision of performers and their and Co. Ltd. management for staged event during the Jamaica 50 celebrations at the Jubilee Village, Independence Park.
10 Image Matters The amount of $715, 600.00 was awarded on July 12, 2012, to the referenced contractor by way of the Direct Contracting procurement methodology, for the provision of Memorabilia Pins and gift 252 Mr. Delroy Gordon indicated by way of his response dated February 27, 2015, to the OCG that a contract was awarded to „Xpress Litho limited‟ by the JCDC in „August 2012‟, in the amount of $1,346,588.75, for the „printing of Magazines and brochures‟.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 219 of 263 items-JCDC.

11 Television The amount of $750,000.00 was awarded on June 18, 2012, to the referenced contractor by way of Jamaica the Direct Contracting procurement methodology for Part Sponsorship re: advertisement for Best of Festival Series and Festival Queen Coronation Show- 32 Lyndhurst Road, Kingston 5.
12 Creative The amount of $1,530,000.00 was awarded on July 30, 2012, to the referenced contractor by way of Production the „Government to Government‟ procurement methodology for the provision of technical, and Training production and multimedia services for the Best of Festivals at the Independence Park Ltd./National Center Indoor Sports Center.
13 Touchline The amount of $1,195,294.00 was awarded on July 11, 2012, to the referenced contractor by way of Industries the Direct Contracting procurement methodology for the provision of Memorabilia Pins and gift items-JCDC head office.

14 GT Sounds 1.
14 GT Sounds 1.

The amount of $1,015,000.00 was awarded on May 18, 2012, to the referenced contractor by way of the Direct Contracting procurement methodology to provide technical effects including lighting, stage and sound reinforcement for the National reinforcement for the National Children‟s Gospel Song Festival Finals-Ranny Williams Entertainment Center; 2.
The amount of $1,015,000.00 on June 1, 2012, to the referenced contractor by way of the Direct Contracting procurement methodology to provide technical effects including lighting, stage and sound reinforcement for the National Gospel Song Competition Road Shows in the parishes of Portland, Montego Bay, and Mandeville; and 3.
The amount of $800,000.00 was awarded to the referenced contractor on July 26, 2012, by way of the Direct Contracting procurement methodology to provide technical effects including lighting, stage and sound reinforcement for the Sligoville Emanci-Fest, Sligoville, St. Catherine.

The following table indicates the contracts that were not reported by the JCDC to the OCG, by way of its QCA Submissions253.
253 The OCG accounted for the contracts which fell within the QCA reporting threshold range of $275,001 to $10,000,000.00 and $500,001 to infinity.

*Pursuant to the OCG‟s Requisition dated, November 20, 2008, to all Public Bodies, the applicable QCA reporting threshold ranged from $275,001 to $10,000,000.00.

*** Pursuant to OCG‟s Requisition dated, June 25, 2012, to all Public Bodies, the applicable QCA reporting threshold ranged from $500,001 to infinity.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 220 of 263 TABLE 56 Rec Contractors Actual Payment Rec Contractors Payment Actual No.

payments Date (s) .No Date payments Represented by the JCDC Represented by the JCDC 1.

Laribo Marketing and $576,821.00 17/08/12 13 Love 101 FM 20/7/12 $600,000.00 Consultants Limited 2.
Backstage and Rental $2,050,000.00 31/07/12; 14 Hitz FM 11/12/13 $350,000.00 22/08/12; 24/12/12; 16/10/13 07/11/13 07/03/14 04/10/14 3.

Iprint Digital Limited $2,226,841.88 16/10/13; 15 Fame FM 11/12/13 $295,000.00 07/11/13; 11/12/13; 24/03/14.

4.

LP Azar Limited $2,142,000.00 14/12/12; 16 Irie FM 23/08/12 $435,000.00 02/03/13 03/04/13; 16/10/13; 07/11/13.

5.

Ewan Simpson $1,050,000.00 06/06/12 17 Sun Bloc Awnings and 27/7/12 $325,000.00 Tents Limited 22/06/12; 04/07/12; 20/07/12.
6 The Pantry Limited $1,842,800.00 03/08/12; 18 Digital Video Concept 23/8/12 $330,000.000 10/08/12; 17/08/12; 04/07/12.

7 Paul Henton $806,040.00 27/04/12; 19 Jamaica National 27/06/12; $6,000,000.00 04/05/12; Heritage Trust 16/07/12; ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 221 of 263 17/05/12; 14/06/12.

26/07/12; 31/07/12.
26/07/12; 31/07/12.

8 9 Mother‟s Enterprise $1,425,000.00 10/08/12 20 Rhon Matthison 02/08/12 $500,000.00 Limited Karleen Smith and $340,500.00 10/08/12 21 Grace Kennedy Limited 13/07/12 $278,000.00 Company Limited 10 Fireworks Explosive $1,311,000.00 10/8/12 22 Jambiz International 10/07/12254 $70,000,000.00 Effects Limited Limited 11 Jamaica Information $950,000.00 26/7/12; 23 Frederick Grant 17/07/12; $924,480.00 Services (JIS) 14/8/12.

14/08/12.

12 Lubert Levy et.


al $1,480,000.00 27/07/12 The OCG was not provided with a copy of the contract documents for the procurements which appear in the aforementioned table.

The OCG, however, notes the dates on which payments were made to the respective Contractors as well as the periods for which the services and goods would have been required.
Having regard to Section 4 of the Contractor General Act, and based upon the MOYC‟s, the JTB‟s and the JCDC‟s non-compliance and failure to report the referenced contracts, the OCG has found that Mr. John Lynch, the then Director of Tourism and Chairman of the JTB Board, Mr. Robert Martin, the then Permanent Secretary, MOYC, and Mr. Delroy Gordon, JP, former Executive Director, JCDC who were required to sign and submit the referenced QCA Reports, breached the provisions of Section 29(a) and (b)(ii) of the Contractor General Act.
254 The date on which the “CONTRACT FOR CONSULTANTS SERVICE‟ was entered into between Jambiz International and the JCDC was July 10, 2012.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 222 of 263 Value for Money (VFM) In the conduct of GoJ public sector procurement, securing value for money is of paramount importance.
The Procurement Policy Statement of the Ministry of Finance & the public Service indicates, inter alia, as follows: “The GOJ procurement policy is governed by the following key principles: 1) 2) 3) 4) 5) 6) 7) Value for Money; Economy; Efficiency; Equity; Fairness; Transparency/Accountability; Reliability Value for Money: Value for Money (VFM) is a measure of economy and efficiency with which the financial resources of the Government are converted.
Value for Money is represented by a number of factors and not only the price paid for the goods.
Typically these factors are: The suitability of the goods/equipment/services purchased; The useful life of the goods/equipment/services; ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 223 of 263 Operating, maintenance and servicing costs; The administrative cost of the selected purchasing method; The delivery/construction period; Onwards transportation costs; Storage costs; The time taken to complete the procurement; Any other factor that is related to the procurement.”255 (OCG Emphasis) The OCG sought to ascertain whether the procurements undertaken to host the „Jamaica 50 Celebrations‟, both locally and internationally, resulted in the GoJ realizing value for money.
In order to determine this, the Office employed the use of the „Three Es Framework‟ in order to make this determination.

This assessment framework was selected on the basis that it is a preferred method of assessment in various jurisdictions, inclusive of the United Kingdom.

The National Audit Office of the United Kingdom employs the „Three Es‟ criteria to assess the VFM in government spending, to determine whether the resources expended achieved the intended outcomes.
The „Three E‟s Framework‟256 contemplates the following: TABLE 57 1 Economy Minimising the cost of resources (inputs) used or required in an effort to spend less.

2 Efficiency The relationship between the output from goods or services and the resources to produce them; that is, spending well.

3 Effectiveness The relationship between the intended and actual results of public spending (outcomes); that is, spending wisely.
257 255 The Procurement Policy Statement of the Ministry of Finance & the Public Service.

256 Assessing Value for money, accessed on January 20, 2015, on www.nao.org.uk .
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 224 of 263 Assessing Value for Money The following chart258 depicts the assessment of VFM in public sector procurement using the „Three Es Framework‟: Chart 1 O b j e c t i v e s Resources Inputs Processes Outputs Other influences Outcomes (intended and unintended) Economy Minimising the cost of resources used while having regard to quality Efficiency Relationship between outputs, eg.
services, and the resources used to produce them Effectiveness Extent to which objectives are achieved and the relationship between intended and actual impacts of a service.

The optimal use of resources to achieve the intended outcomes Cost-Effectiveness 257 Assessing Value for money, accessed on January 20, 2015, on www.nao.org.uk .
258 Ibid ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 225 of 263 International (London based Celebrations) The OCG utilised the „Three E‟s Framework‟ as a means of ascertaining whether the expenditure incurred for hosting the London based component of the „Jamaica 50 Celebrations‟ reflected VFM.
Economy- The Cabinet of Jamaica had approved a budget of One Million Pounds (£1,000,000.00) to host the London component of the „Jamaica 50 Celebrations‟.

Of the One Million pounds (£1,000,000.00), a total of Nine Hundred and Ten Thousand, Seven Hundred and Sixty Pounds and Seventy Six Pence (£910,760.76) was expended.

Consequently, the referenced celebration accrued savings of Eighty Nine Thousand, Two Hundred and Thirty Nine Pounds and Twenty Four Pence (£89,239.24).
Notwithstanding the foregoing, in the absence of certain procurement documents,259 and other variables, the OCG is unable to determine whether the referenced celebration was economical.

The transparency of the process, vis a vis the availability of procurement documentation for review and scrutiny, would serve as a useful tool in assisting the OCG in determining whether the contracts were awarded on merit and whether the GoJ secured value for money in the procurements undertaken.
Efficiency- In order to assess efficiency in public spending, the relationship between the output from the procurement opportunities undertaken and the resources to produce them has to be considered.

The JTB expended a total of Nine Hundred and Ten Thousand, Seven Hundred and Sixty Pounds and Seventy Six Pence (£910,760.76) on hosting the London component of the „Jamaica 50 Celebrations‟.
259 such as, Bid documents, tender reports, Procurement Committee Minutes, evidence of payments, amongst others, ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 226 of 263 The following table depicts the major contracts that were awarded to host the London component of the mentioned Celebrations: TABLE 58 Rec.

Contractor Contract Purpose No.


Amount Barc Ash Operating £260,000.00 For the rental of a space in the O2 Arena in London for Jamaica House.

Plantation Inn £7,500.00 To provide local cuisine to the patrons and visitors of Jamaica House.

Time Based Events Ltd. £494,000.00 For the design, build out and management of DraftFCB £40,831.00 For the advertising for Jamaica House.

Jamaica House DraftFCB £21, 646.00 To design and maintain the Jamaica House website.
McCluskey International £3,912.00 To provide Public Relations services for Jamaica (MCI) House.

McCluskey International £3,000.00 To film and compile Documentary (MCI) Getty Images £28,250.00 (Photography) For the use of “Getty Images” Although the intended outcome of the London component of the „Jamaica 50 Celebrations‟ was achieved260, the OCG is unable to determine whether the resources utilised were expended in a prudent manner, as the JTB failed to provide supporting documents in certain instances.
Effectiveness- In assessing effectiveness, the OCG sought to ascertain whether the intended outcome of public expenditure in London correlated with the actual results.

260 The successful staging of the „Jamaica House‟ initiative in London.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 227 of 263 The GoJ intended to showcase and celebrate Jamaica‟s cultural legacy, whilst marketing Jamaica‟s tourism product, in a bid to increase tourist arrivals from underserved markets in the United Kingdom.
The foregoing was indicated in a letter dated December 23, 2011, under the signature of Ms. Kathleen Beckford, JTB, to Mr. David Thomas, Procurement Unit, Ministry of Finance and the Public Service, which stated, inter alia, the following: “… The primary objective is to provide an extra thrust to the important but waning UK and European markets in particular and the global market as a whole, by infusing the diverse, fiercely passionate Olympic setting with a memorable, impactful shot of the Jamaican culture and destination Jamaica, which communicates the strength and allure of the brand.
Twenty twelve 2012 is a very important year as we celebrate the nation‟s 50th anniversary of independence and it is anticipated that the Olympics, which will coincide with our Independence Day, will be a major highlight of the genius of Jamaica and will present a number of unique Public Relations Opportunities.”261 (OCG Emphasis) The question of whether the JTB‟s objective of boosting the island‟s tourism product was met is one which is more appropriately addressed by the requisite field experts and practitioners.
The OCG, however, notes that Dr. Kenneth Wykeham McNeill, former 261 Letter dated December 23, 2011, from Ms. Kathleen Beckford, JTB to Mr. David Thomas, Director, Ministry of Finance.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 228 of 263 Minister of Tourism and Entertainment, by way of his response, dated September 8, 2014, informed the OCG, that the London component of the „Jamaica 50 Celebrations‟ had achieved its intended objectives.
Minister McNeill stated as follows: “The “Jamaica House” promotion performance has been a resounding success for tourism and continues to bring positive returns to the country as demonstrated by the increase in arrivals from the United Kingdom.

In fact Jamaica had four years of negative growth in stop over arrivals out of the United Kingdom leading up to 2012.
Subsequent to that in 2013 we had growth of 4.7% and for the January to July period this year [2015] we have had a resounding 15% growth in stop over arrivals from the United Kingdom…”262 (OCG Emphasis) Local Component The „Three E‟s Framework‟ was also employed in analyzing whether the procurement opportunities undertaken for the local component of the „Jamaica 50 Celebrations‟ reflected VFM.

Economy- The local component of the „Jamaica 50 Celebrations‟ was undertaken in excess of the budgeted amount.
Based on the OCG‟s calculations, the programme accrued costs overruns in the amount of Seventy Eight Million, Seven Hundred and Eighteen Thousand, Three Hundred Dollars and Eighty Six Cents ($78,718,300.86) in an 262 Response dated September 8, 2014, from Dr. Kenneth Wykeham McNeil to the OCG ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 229 of 263 attempt to meet the outcomes of the programme, that is, to host the planned events.263 The aforementioned expenditure was shared between the Jamaica 50 Secretariat and the JCDC: Expenditures of the Jamaica 50 Secretariat and the JCDC for the local component of the „Jamaica 50 Celebrations‟ TABLE 59 Entities Budget Allocation Expenditure Cost Over Observations run Jamaica 50 $553,500,000.00* $625,633,297.40** $72,133,297.40 The OCG noted: Secretariat 264 1.
Poor accounting and records management, and 2.

In some instances, the referenced entity failed to prepare Contract documents for certain contracts that were undertaken.

*The amount of $688,500,000.00 was the budgeted amount allocated for the „Jamaica 50 Celebrations‟.
This sum includes £1,000,000.00 or the equivalent of $135,000,000.00 (at an exchange rate of $135: £1) which was allocated for the London based component of the Celebrations, with the remaining balance of $553,500,000.00 being utilised for the local component.

** The amount of $748,586,000.00 was the total sum expended for the „Jamaica 50 Celebrations‟.
This sum includes the amount of £910,760.76 or the equivalent of $122,952,702.60 (at an exchange rate of $135: £1) which was expended on the London based component of the „Jamaica 50 Celebrations, with the remaining balance of $625,633,297.40 being expended on the local component.

NB: The total amount of $225,000,000.00 was the budgeted allocation to the JCDC.

Of this amount, the sum of $225,247,385.44 was expended, resulting in a cost overrun in the amount of $247, 385.44.
The OCG considers it prudent to point out at this juncture, that cost overruns and variances do not equate, in all instances, to a programme/project being uneconomical.

However, the variations that resulted in the cost overruns must be justified, in that, the achievements must exceed the intended outcome of the project in order to account for the upward variation in costs.
In the instant case, the absence of documentary evidence and a justification to account for the variations in 263 See Appendix 1 for Calculations.
264 The figure presented contemplated the $200,000,000.00 which was issued to the JCDC to undertake certain activities for the local component of the „Jamaica 50 Celebration‟ ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 230 of 263 the expenditure resulted in the OCG being unable to determine whether the local component of the „Jamaica 50 Celebrations‟ was economical.
Efficiency- In order to assess efficiency in public spending, the relationship between the output from the procurement opportunities undertaken and the resources to produce them must be considered.

In assessing same, a total of Six Hundred and Twenty Five Million, Six Hundred and Thirty Three Thousand, Two Hundred and Ninety Seven Dollars and Forty Cents ($625,633,297.40) was expended on hosting the referenced celebrations.
In applying the „Three E‟s Framework‟ test for efficiency, the pertinent question to be answered is whether maximum value was obtained for the monies expended.

Having regard to the absence of certain procurement documentation, the OCG is unable to determine the efficiency with which the local component of the „Jamaica 50 Celebration‟ was executed.

Effectiveness- There is no dispute that Jamaica‟s 50th Anniversary was widely celebrated by both Jamaicans at home and in the diaspora.
There was a grand display of the country‟s cultural legacy, coupled with the participation of a wide cross section of Jamaicans.

In assessing effectiveness, the OCG sought to ascertain whether the intended results correlated with the actual outcomes of public spending for the local component of the „Jamaica 50 Celebrations‟.

Additionally, the OCG also contemplated whether the outcome of the referenced celebrations was capable of justifying the cost overruns which accrued.
In the instant regard, the primary outcome of the programme was the celebration of Jamaica‟s 50th anniversary as an independent state whilst showcasing Jamaica‟s cultural legacy and achievements as indicated in the “STATUS REPORT…JAMAICA 50”, which stated, inter alia, as follows: ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 231 of 263 “The Celebrations will highlight, in various and meaningful ways, the rich and vibrant history and culture of Jamaica and its proud people.
It will trace Jamaica‟s political evolution into an independent democratic state at the heart of the Caribbean Community and its economic and industrial development.”265 Based on the primary objectives of the celebrations, there is no dispute that through the hosting of events such as the Festival Song Competition, the Grand Gala Celebrations, the various Parish Celebrations, the Jamaica Festival Queen competition, amongst others, and the widespread participation of Jamaicans at home and in the diaspora, the celebration inspired national pride and increased cultural awareness.
265 “STATUS REPORT…JAMAICA 50” page 8 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 232 of 263 CONCLUSIONS 1.

The „Jamaica 50 Celebrations‟ was undertaken in commemoration of Jamaica‟s Golden Jubilee as a sovereign state, by the GoJ and with the support of private sector sponsorship, through the Ministry of Youth and Culture (MOYC) and the Ministry of Tourism and Entertainment(MOTE).
The „Jamaica 50 Celebrations‟ consisted of two (2) components, the local and the international.

The local component of the celebrations was undertaken by the MOYC/ Jamaica 50 Secretariat; while the international component, specifically, the London based events, were undertaken by the Jamaica Tourist Board (JTB) under the direction of the MOTE.

2.
2.

The OCG has found no act on the part of any Officer/Official of the MOYC and the JTB which constitutes a conflict of interest in the procurement opportunities undertaken to host the „Jamaica 50 Celebrations‟, either locally or internationally.

3.

Ms. Lisa Hanna, former Minister, MOYC, requested and was granted approval from the Cabinet of Jamaica on March 28, 2012, to restructure the „Jamaica 50 Celebrations‟.

The Celebrations were thereafter executed under the leadership of Ms. Lisa Hanna.
The „Jamaica 50 Celebrations‟ was initially conceptualized in 2009, under the stewardship of Minister Olivia Grange.

4.

The MOYC/Jamaica 50 Secretariat failed to prepare and/or preserve documentation for several procurement opportunities which were undertaken with respect to aspects of the „Jamaica 50 Celebrations‟, and which have been noted herein.
This has had the effect of impairing the OCG‟s efforts in determining (a) whether all the contracts were awarded transparently and on merit, and (b) the ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 233 of 263 basis upon which certain contractors were selected to undertake aspects of the local component of the Celebrations.
Consequently, the foregoing failures of the MOYC/Jamaica 50 Secretariat contributed to the OCG‟s inability to determine whether value for money was in all obtained Celebrations.266 the procurement activities undertaken for the instant 5.

The MOYC, in certain instances, provided inaccurate and/or inconsistent accounting information of payments made to certain contractors for the „Jamaica 50 Celebrations‟.
This has resulted in the OCG being unable to reconcile these payments with the information which was provided for consideration.

For example, the OCG noted discrepancies in (i) the Cheque Payments, (ii) Payment Vouchers and (iii) Invoices which were prepared in regard to the contract which was awarded to the Hynes Group Limited.

The contract was awarded by the „Jamaica 50 Secretariat‟ for the production of the Jamaica 50 song and video.
The MOYC/„Jamaica 50 Secretariat‟ indicated that two (2) payments were made to the Hynes Group Limited totalling Nine Million, One Hundred and Ninety Eight Thousand Dollars ($9,198,000.00).267 The OCG noted the following: (a) Three (3) Payment Vouchers authorizing payments to the Hynes Group Limited totalling Seven Million, Nine Hundred and Forty Nine Thousand, Forty Three Dollars and Sixty Four Cents ($7,949,043.64); (b) Three (3) Cheques totalling Seven Million, Nine Hundred and Forty Nine Thousand, Forty Three Dollars and Sixty Four Cents ($7,949,043.64); and 266 Response of Mr. Sydney Bartley, to the OCG, dated July 12, 2013.
Response #1B .

See page 82 267 The referenced Contract Values are extracted from the document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was appended to the response of Mrs. Hermine Lattibeaudierre, Financial Director, MOYC, and dated September 16, 2014.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 234 of 263 (c) Two (2) Invoices which were prepared by the referenced entity in the amount of Eight Million, Eleven Thousand, Two Hundred and Ninety Five Dollars and Eighty Five Cents ($8,011,295.85).

6.
6.

The OCG accepts that under the stewardship of Minister Grange, the amount of Twenty Three Million, Eight Hundred and Twelve Thousand, Two Hundred and Sixty Nine Dollars and Eighty One Cents ($23,812,269.81) was expended on the „Jamaica 50 Celebrations‟ up to December 2011.
The foregoing determination was made on the basis that the document entitled “Jamaica 50 Secretariat…Cash Flow Statement as at December 31, 2011” which was provided by Minister Grange indicated that the total amount expended on the Celebrations was Twenty Three Million, Eight Hundred and Twelve Thousand, Two Hundred and Sixty Nine Dollars and Eighty One Cents ($23,812,269.81).
It must be categorically stated that the acceptance of the referenced expenditure is being arrived at in the absence of documentary evidence to substantiate same.

The OCG is therefore, unable to ascertain the manner in which the funds were expended and the purpose for which they were expended.

7.
7.

An anomaly exists between the expenditure stated by (a) the MOYC/ the Jamaica 50 Secretariat and (b) the OCG‟s calculations of the sums which were expended by the administrations of Minister Grange and Ms. Hanna with respect to the hosting of the „Jamaica 50 Celebrations‟ during their respective tenure as Minister.
The MOYC/ the Jamaica 50 Secretariat indicated that the total amount expended on hosting the referenced Celebrations was Seven Hundred and Forty Eight Million, Five Hundred and Eighty Six Thousand Dollars ($748,586,000.00).
Ms. ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 235 of 263 Lisa Hanna indicated that the sum of Seven Hundred and Seventeen Million, Seven Hundred and Ninety Six Thousand Dollars ($717,796,000.00) was expended under her stewardship.
We reiterate that the amount of Twenty Three Million, Eight Hundred and Twelve Thousand, Two Hundred and Sixty Nine Dollars, and Eighty One Cents ($23,812,269.81) was expended by the administration of Minister Grange.

Based on the OCG‟s calculations, the cumulative value of the expenditure of both administrations amounts to Seven Hundred and Forty One Million, Six Hundred and Eight Thousand, Two Hundred and Sixty Nine Dollars and Eighty One Cents ($741,608,269.81).
268 Essentially, an amount of Six Million, Nine Hundred and Seventy Seven Thousand, Seven Hundred and Thirty Dollars and Nineteen Cents ($6,977,730.19) represents the difference between the monies allegedly expended by (a) the MOYC/ Jamaica 50 Secretariat and (b) Minister Grange and Minister Hanna.

8.

The OCG is unable to determine whether the GoJ received value for money in all the procurement opportunities undertaken to host the local component of the „Jamaica 50 Celebrations‟.
This is as a result of the failure of the procuring entities (i.e.

the MOYC and the JCDC) to maintain, in some instances, the requisite documentary evidence which would clearly identify the procurement process which was employed and the manner in which funds were expended.

268 Ms. Lisa Hanna indicated in a MOYC Press Release dated January 31, 2012, that the administration of Minister Olivia Grange expended Thirty Million Dollars ($30,000,000.00) on the celebrations up to December 2011.
The “Jamaica 50 Secretariat…Cash Flow Statement as at December 31, 2012” indicated that the amount of Twenty Three Million, eight Hundred and Twelve Thousand, Two Hundred and Sixty Nine Dollars, and Eighty One Cents ($23,812,269.81) was expended on the „Jamaica 50 Celebrations‟ up to December 2011.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 236 of 263 The OCG highlights, with emphasis the fact that the MOYC was able to produce procurement related documentation for only eighteen (18) of the thirty two (32) contracts which were requested by the OCG.

Remarkably, the MOYC advised that no contract agreements/documentation were prepared for the remaining fourteen (14).269 9.
Notwithstanding the fact that variations do not equate, in all instances, to a programme/project being uneconomical, variations that result in the cost overruns must be justified.

In this regard the achievement must exceed the intended outcome of the project in order to account for the upward variation in costs.
In respect of the local component of the Celebrations, the absence of documentary evidence and a justification to account for the variations in the expenditure resulted in the OCG being unable to determine whether the local component of the „Jamaica 50 Celebrations‟ was economical.

10.
10.

Based on the primary objectives of the „Jamaica 50 Celebrations‟, there is no dispute that through the hosting of events such as the Festival Song Competition, the Grand Gala Celebrations, the various Parish Celebrations, the Jamaica Festival Queen competition, amongst others, and the widespread participation of Jamaicans at home and in the diaspora, the celebration inspired national pride and increased cultural awareness.

11.
11.

The Accountable Officers of the MOYC, the JTB and the JCDC acted in breach of Sections 29(a) and (b)(ii) of the Contractor General Act as a result of their failure to submit the requisite QCA Reports to the OCG advising of all contracts, within the specified threshold, that were awarded for the „Jamaica 50 Celebrations‟.

269 Response of Mr. Sydney Bartley, to the OCG, dated July 12, 2013.

Response # 1B.
Response # 1B.

See page 82 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 237 of 263 The total number of contracts which were awarded by the MOYC, the JTB and the JCDC for the „Jamaica 50 Celebrations‟ are represented in the following table.
The referenced table also depicts the number of contracts awarded that fell within the QCA reporting threshold, the number of contracts that were actually reported by the respective entities and the total number of contracts that were unreported: TABLE 60 Entity Total Number of Contracts that fell within Total Contracts Total Contracts Contracts Awarded the QCA Reporting Reported unreported Threshold MOYC Fifty (50) Twenty Nine (29) JTB Fourteen (14) Five (5) Nil (0) Nil (0) Twenty Nine (29) Five (5) JCDC Fifty-Five(55) Thirty Seven (37)* Fourteen (14) Twenty Three (23)* *NB: Of the thirty seven (37) contracts noted by the JCDC, the OCG was only provided with payment dates, and not the actual contract award dates.
Accordingly, the OCG is unable to appropriately determine the applicable threshold.

12.

The London component of the „Jamaica 50 Celebrations‟ was undertaken below the budgeted amount.

The Cabinet approved an overall budget of One Million Pounds (£1,000,000.00) to host the referenced Celebrations.

The JTB expended a total of Nine Hundred and Ten Thousand, Seven Hundred and Sixty Pounds and Seventy Six Pence (£910,760.76).
Given the budget that was allocated and the expenditures undertaken, the GoJ realised savings of Eighty Nine Thousand, Two Hundred and Thirty Nine Pounds and Twenty Four Pence (£89,239.24).

(OCG Emphasis) In addition to the balance from the budgeted allocation for hosting the referenced Celebrations, the OCG acknowledges the benefits to the Tourist Industry, as indicated by Dr. Kenneth Wykeham McNeill, the former Minister of Tourism and Entertainment.
Mr. McNeill stated that Jamaica‟s presence at the 2012 London Olympics provided invaluable marketing opportunities for the island‟s tourism product, which resulted in an increase in tourist arrivals from “underserved” European markets.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 238 of 263 Having regard to the pronouncements of the then Minister, the OCG is of the considered view that, the question of whether the referenced expenditure amounted to value for money, is one which is more appropriately addressed by the designated field experts.

13.
The local component of the „Jamaica 50 Celebrations‟ reflected cost overruns in the amount of Seventy Two Million, One Hundred and Thirty Three Thousand, Two Hundred and Ninety Seven Dollars and Forty Cents ($72, 133,297.40).270 a) The Cabinet had approved an overall budget of Six Hundred and Eighty Eight Million, Five Hundred Thousand Dollars ($688,500,000.00) for hosting the local and international components of the „Jamaica 50 Celebrations‟; b) The sum of One Million pounds (£1,000,000.00) or the equivalent of One Hundred and Thirty Five Million Dollars ($135,000,000.00) was budgeted for the London component of the „Jamaica 50 Celebrations‟; c) The sum of Five Hundred and Fifty Three Million, Five Hundred Thousand Dollars ($553,500,000.00) was allocated for hosting the local component of the „Jamaica 50 Celebrations‟; and d) The overall cost of hosting the local component of the „Jamaica 50 Celebrations‟ was Six Hundred and Twenty Five Million, Six Hundred and Thirty Three Thousand Two Hundred and Ninety Seven Dollars and Forty Cents ($625,633,297.40).
14.

The JTB awarded fourteen (14) contracts in relation to the London component of the „Jamaica 50 Celebrations‟.

Of the fourteen (14) contracts that were awarded, Five (5) fell within the OCG‟s QCA reporting threshold.

Four (4) of the aforementioned Five (5) contracts were undertaken by Contractors who were engaged using the Open Tender procurement methodology by the JTB to execute 270 See appendix 1 for calculations.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 239 of 263 its core functions.

Whilst one (1) was awarded by way of the Direct Contracting procurement methodology.

15.

The OCG has found no evidence to substantiate the allegation that there was any act of nepotism in the award of the contracts for the London based component of the „Jamaica 50 Celebrations‟.

16.
16.

The OCG has concluded that the Jamaica 50 Secretariat in its execution of the „Jamaica 50 Celebrations‟, reported directly to the then Minister of Youth and Culture, Ms. Lisa Hanna.

17.

Section 1.2.1 of the GPPH (2012) excludes procurement opportunities undertaken for “…artistic and cultural performances… the staging of cultural productions and services in support of, and associated with the staging of cultural events…”271 amongst other things.
The OCG is of the opinion that the actions of the MOYC/Jamaica 50 Secretariat in undertaking the award of contracts for the „Jamaica 50 Celebrations‟ displayed scant regard for certain established standards of accountability and transparency.

The Secretariat to whom public funds were entrusted, in noted instances, expended scarce public resources in the absence of written contracts and procurement documentation.
(OCG Emphasis) The foregoing conclusion is especially premised on the representations made by Mr. Sydney Bartley, the former Permanent Secretary, MOYC, in his response of July 12, 2013.
In a point of fact, Mr. Bartley stated that no individual written contract was prepared for fourteen (14) of the thirty-two (32) contractual arrangements for the local component of the „Jamaica 50 Celebrations‟.272 271 Section 1.21 of the GPPH (2012) 272 The MOYC awarded fifty (50) contracts in respect of the local component of the „Jamaica 50 Celebrations‟, thirty two (32) of which fell within the OCG‟s jurisdiction.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 240 of 263 18.

The OCG has found no evidence to substantiate the claim that the JTB paid „volunteers‟ the amount of fifty pounds (£50) to participate in the London component of the „Jamaica 50 Celebrations‟.
The OCG, however, accepts that the JTB employed ten (10) additional „wait staff‟ at a cost of sixty pounds (£60) per person, for twelve (12) days for Jamaica House.

19.

The JTB was correct in its decision to exclude its co-sponsorship of the Jamaica House initiative at the O2 Arena in London, in the amount of Five Hundred Thousand Pounds (£500,000.00)273 from its Quarterly Contracts Award (QCA) submission to the OCG.
The JTB was not required to report the mentioned expenditure on the basis that the amount exceeded the QCA reporting threshold at the time.

274 The then applicable QCA reporting threshold ranged from Two Hundred and Seventy Five Thousand and One Dollars ($275,001.000) to Ten Million Dollars ($10,000,000.00).
Notwithstanding the foregoing, as at July 1, 2012, the threshold changed, and all GoJ procuring entities were mandated to report all contracts awarded with value thresholds exceeding Five Hundred Thousand dollars ($500,000.00) to the OCG by way of its QCA submissions.

Consequently, the JTB was required to report all procurement opportunities which fell within the aforementioned category.
Nevertheless, the JTB failed to report five (5) of the fourteen (14) contracts which were awarded and which fell within the reporting threshold to the OCG, and as such, was in breach of Section 29 (a) and (b) (ii) of the Contractor General Act.

20.

The JCDC indicated that the sum of Two Hundred and Twenty Five Million, Two Hundred and Forty Seven Thousand, Three Hundred and Eighty Five Dollars and 273 Or the equivalent of Sixty Seven Million, Five Hundred Thousand Dollars ($67,500,000.00).
274 Letter dated March 19, 2012, from Mr. Roy Miller, Head Corporate Services, Jamaica Tourist Board to Mr. Raymond McIntyre, Chairman, NCC.

In copy are Mrs. Jennifer Griffith, P.S, Ministry of Tourism and Entertainment, Mr. John Lynch, Director of Tourism, and Mrs. Maxine Saunderson, Chief Financial Officer.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 241 of 263 Forty Four Cents ($225,247,385.44) was expended on hosting certain events for the local component of the „Jamaica 50 Celebrations‟275.
Of note, the JCDC is only able to account, by way of documentary evidence, for One Hundred and Thirty Six Million, Six Hundred and Thirty Two Thousand, Seven Hundred and Twenty Five Dollars and Sixty Cents ($136,632,725.60) of the amount stated to have been expended.

Consequently, the OCG is unable to ascertain the manner in which Eighty Eight Million, Six Hundred and Fourteen Thousand, Six Hundred and Fifty Nine Dollars and Eighty Four Cents ($88,614,659.84) was expended.276 21.
The MOYC incorrectly stated to the OCG, that the JCDC expended the sum of Two Hundred Million Dollars ($200,000,000.00) on hosting the “JCDC Gala” by way of the Limited Tender procurement methodology.277 There is, however, evidence to indicate that the JCDC expended a total of Two Hundred and Twenty Five Million, Two Hundred and Forty Seven Thousand, Three Hundred and Eighty Five Dollars and Forty Four Cents ($225,247,385.44) on fifty five (55) contracts inclusive of the „Grand Gala‟, for hosting certain events for the local component of the „Jamaica 50 Celebrations‟.278 Having regard to the staging of the „Grand Gala‟ Celebrations, Jambiz International Limited was awarded the contract by the JCDC to execute the aforementioned Celebrations in the amount of Seventy Million Dollars ($70,000,000.00), by way of the Limited Tender procurement methodology.
Of note, the „Grand Gala‟ Celebrations was undertaken in the amount of Seventy 275 Response of Mr. Delroy Gordon, Executive Director, JCDC, dated February 27, 2015, to the OCG.

Response #4.
Response #4.

276 The total reconciled payments of $136,632,725.60 is the sum total of the $70,000,000.00 payment which was made to Jambiz for the Grand Gala and the total Cheque Payments of $66,632,725.62 which were observed by the OCG, in respect of disbursements which were made to the JCDC parish offices in addition to payments made to respective contractors.
277 The table entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS…” was provided by Mrs. Hermine Lattibeaudierre by way of her response dated August 19, 2014, to the OCG.

Additionally, the reference to the „JCDC‟ is stated at Rec.

No.

27 of the aforementioned table which is marked as Appendix 6.

278 Response of Mr. Delroy Gordon, Executive Director, JCDC, dated February 27, 2015, to the OCG.

Response # 4 and 5.

Page 135 to 137.


________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 242 of 263 Eight Million, Nine Hundred and Fifty Six Thousand, Ninety Seven Dollars and Ninety One Cents ($78,956,097.91), thus accruing a cost overrun of Eight Million, Nine Hundred and Fifty Six Thousand, Ninety Seven Dollars and Ninety One Cents ($8,956,097.91).

22.
22.

In respect of the hosting of the „Jamaica 50 Celebrations‟, the OCG has seen no evidence to account for One Hundred and Sixteen Million, Four Hundred and Seventy Thousand, Three Hundred and Sixty Six Dollars and Fifty Cents ($116,470,366.50)279 of the Seven Hundred and Forty Eight Million, Five Hundred and Eighty Six Thousand Dollars ($748,586,000.00)280 which was stated to have been expended on the hosting of the local and international component of the referenced Celebrations.
a) Based upon the OCG‟s calculation of the information provided by the MOYC and the JCDC, the cumulative value of the total disbursements and Cheque payments amounted to Four Hundred and Eighty Five Million, Three Hundred and Fifty Thousand, Six Hundred and Sixty One Dollars and Nine Cents ($485,350,661.09)281; b) The total expenditure which accrued for hosting the International component of the referenced Celebrations amounted to One Hundred and Twenty Two Million, Nine Hundred and Fifty Two Thousand, Seven Hundred and Two Dollars and Sixty Cents ($122,952,702.60) or Nine Hundred and Ten Thousand, Seven Hundred and Sixty Pounds and Seventy Six Pence (£910,760.76); c) The administration of Minister Olivia Grange expended Twenty Three Million, Eight Hundred and Twelve Thousand, Two Hundred and Sixty Nine Dollars and Eighty One Cents ($23,812,269.81); and 279 Please See Table 44 on page 171.
280 The indications were made by Ms. Lisa Hanna, Mrs. Sherill O‟Reggio Angus and Mrs. Hermine Lattibeaudierre in the respective responses to the OCG.

281 The amount of $485,350,661.09 is the total of $348,717,935.49 and $136,632,725.60 which were expended by the MOYC and the JCDC respectively, which can be accounted for by the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 243 of 263 d) The cumulative value of the aforementioned expenditure amounted to Six Hundred and Thirty Two Million, One Hundred and Fifteen Thousand, Six Hundred and Thirty Three Dollars and Fifty Cents ($632,115,633.50).

23.
23.

The contract which was entered into between the MOYC/Jamaica 50 Secretariat and Logistics Management Services for the provision of „Logistics works at Jubilee Village for the period July 23, 2012 to August 7, 2012‟, in the amount of Eight Million Dollars ($8,000,000.00), was executed subsequent to its performance.
The referenced Contract Agreement was signed on behalf of the Jamaica 50 Secretariat by Mr. Robert Martin, the then Permanent Secretary, MOYSC, on August 30, 2012, and by Mr. Barrington Miller, Logistics Management Services, on August 12, 2012.

The OCG is of the view that this was irregular and improper.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 244 of 263 REFERRALS The OCG, in the conduct of its investigation, is required to be guided by Section 21 of the Contractor General Act.
Section 21 of the Contractor General Act provides as follows: “If a Contractor-General finds, during the course of his investigations or on the conclusion thereof that there is evidence of a breach of duty or misconduct or criminal offence on the part of an officer or member of a public body, he shall refer the matter to the person or persons competent to take such disciplinary or other proceeding as may be appropriate against that officer or member and in all such cases shall lay a special report before Parliament.”282 The MOYC, the JCDC and the JTB failed to report to the OCG, the particulars of certain contracts which were awarded for the „Jamaica 50 Celebrations‟, by way of their respective QCA Reports.
Having regard to foregoing, the OCG, pursuant to Section 29 of the Contractor General Act hereby refers a copy of its report of Investigation to the Office of the Director of Public Prosecution (ODPP) for such actions as the ODPP may deem to be applicable, against the then accountable officers of the following public bodies: 1.

The former Permanent Secretary of the MOYC; 2.

The former Executive Director, JCDC; and 3.

The former Director of Tourism & Chairman of the JTB Board.
282 Section 21 of the Contractor General Act (1983).

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 245 of 263 In furtherance of the OCG‟s Findings and Conclusions, Mr. John Lynch failed to report, in the respective QCA Report and submission, the award of the following contracts for the London based component of the „Jamaica 50 Celebrations‟ in 2012: TABLE 61 Rec.
Name of Contractor Procurement Date of Award Contract Value No.
1 2 3 4 Methodology Plantation Inn Direct Contracting No Contract £7,500.00 Document seen DraftFCB (Advertising) Open Tender August 13, 2012 £40,831.00 DraftFCB (Website) Open Tender August 13, 2012 £21,646.00 McCluskey International Open Tender June 28, 2012 £3,912.00 (Marketing and Public Relations) 5 McCluskey International Open Tender July 23, 2012 £28,250.00 (Photography )-Getty Images Mr. Delroy Gordon, JP, former Executive Director, JCDC also failed to report in the respective QCA Report and submission, the award of the following contracts for the local component of the „Jamaica 50 Celebrations‟ in 2012: ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 246 of 263 TABLE 62 Rec Contractors Actual Payment Rec Contractors Payment Actual No.
payments Date (s) No.

Date payments Represented by the JCDC Represented by the JCDC 1.

Laribo Marketing and $576,821.00 17/08/12 13 Love 101 FM 20/7/12 $600,000.00 Consultants Limited 2.

Backstage and Rental $2,050,000.00 31/07/12; 14 Hitz FM 11/12/13 $350,000.00 22/08/12; 24/12/12; 16/10/13 07/11/13 07/03/14 04/10/14 3.

Iprint Digital Limited $2,226,841.88 16/10/13; 15 Fame FM 11/12/13 $295,000.00 07/11/13; 11/12/13; 24/03/14.

4.
4.

LP Azar Limited $2,142,000.00 14/12/12; 16 Irie FM 23/08/12 $435,000.00 02/03/13 03/04/13; 16/10/13; 07/11/13.

5.

Ewan Simpson $1,050,000.00 06/06/12 17 Sun Bloc Awnings and 27/7/12 $325,000.00 Tents Limited 22/06/12; 04/07/12; 20/07/12.

6 The Pantry Limited $1,842,800.00 03/08/12; 18 Digital Video Concept 23/8/12 $330,000.000 10/08/12; 17/08/12; 04/07/12.
7 Paul Henton $806,040.00 27/04/12; 19 Jamaica National 27/06/12; $6,000,000.00 04/05/12; Heritage Trust 16/07/12; ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 247 of 263 17/05/12; 14/06/12.

26/07/12; 31/07/12.
26/07/12; 31/07/12.

8 9 Mother‟s Enterprise $1,425,000.00 10/08/12 20 Rhon Matthison 02/08/12 $500,000.00 Limited Karleen Smith and $340,500.00 10/08/12 21 Grace Kennedy Limited 13/07/12 $278,000.00 Company Limited 10 Fireworks Explosive $1,311,000.00 10/8/12 22 Jambiz International 10/07/12283 $70,000,000.00 Effects Limited Limited 11 Jamaica Information $950,000.00 26/7/12; 23 Frederick Grant 17/07/12; $924,480.00 Services (JIS) 14/8/12.

14/08/12.

12 Lubert Levy et.


Al $1,480,000.00 27/07/12 Additionally, Mr. Robert Martin failed to report in the respective QCA Report and submission, the award of the following contracts for the local component of the „Jamaica 50 Celebrations‟ in 2012: TABLE 63 Rec Contractors Date of Award Waterworks Limited 27/07/12 $40,000,000.00 Pauline Nelson None Seen 600,000.00 No.

1 2 3 Contracts awarded by the Jamaica 50 Secretariat284 Contract Value Rec Contractors Date of Contract Value No.
16 17 Award Juice Production 21/05/12 $1,879,500.00 Production Business 26/07/12 $1,384,840.00 Solution Limited Creative Production 02/08/12 $9,204,000.00 18 Panache Entertainment 27/05/12 $10,300,000.00 Training Center (CPTC) Limited 283 The date on which the “CONTRACT FOR CONSULTANTS SERVICE‟ was entered into between Jambiz International and the JCDC was July 10, 2012.
284 The referenced Contract Values are extracted from the document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” which was appended to the response of Mrs. Hermine Lattibeaudierre, Financial Director, MOYC, and dated September 16, 2014.

The dates of award of the contracts were extracted from the document entitled “LIST OF CONTRACTS AWARDED FOR JAMAICA 50 CELEBRATIONS” at Appendix 6.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 248 of 263 The Hynes Group 25/07/12 $9,198,000.00 Phase Three Production 04/07/12 $19,592,500.0 19 20 I print Digital Limited 29/05/12 $4,002,466.52 DOJ Marketing Limited 03/08/12 $1,279,425.00 Image One Limited 18/07/12 $15,026,902.80 21 Duane Marzouca 19/7/12 $2,266,350.03 Main Events Limited 25/07/12 $8,350,000.00 Visual Vibe Limited 16/7/12 $6,000,000.00 Security Services 09/7/12 $6,370,623.17 22 23 24 25 Equipment Co. Limited XYZ Construction Limited 19/7/12 $6,128,800.0 Touch Caribbean Limited 25/07/12 $2,778,000.00 Telegens Limited 25/07/12 $1,422,320.00 10 Caribbean Fencing 11/07/12 $5,652,290012 Limited Jamaica Tourist Board (JTB) 11 S.W.
Neil Plumbing 11/7/12 $2,266,350.03 26 Jamaica Cultural Sales and Services Limited Development Commission (JCDC).
None Seen None Seen $22,800,000.00 $200,000,000.00 12 Charles Campbell 17/06/12 $1,600,000.00 27 Manpower & Maintenance 26/07/12 $7,473,234.70 Services Limited 13 The Higher 10/05/12 $7,231,400.00 28 Time Code production 16/07/12 $9,198,000.00 Intelligence Agency Limited 14 Logistics Management 25/07/12 $8,000,000.00 29 Television Jamaica Group 29/07/12 $20,000,000.00 Services 15 Jamaica Information 31/07/12 $1,879,500.00 Service (JIS) ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 249 of 263 RECOMMENDATIONS Section 20(1) of the Contractor-General Act mandates that “after conducting an Investigation under this Act, a Contractor-General shall, in writing, inform the principal officer of the public body concerned and the Minister having responsibility therefor of the result of that investigation and make such recommendations as he considers necessary in respect of the matter which was investigated.” (OCG‟s Emphasis) In light of the foregoing, and having regard to the Findings and Conclusions that are detailed herein, the OCG now makes the following Recommendations: 1.
Whilst the OCG is cognizant of the general provision, that activities of a cultural nature are exempt from adhering to the GPPH, the OCG, nonetheless, recommends and highly encourages Procuring Entities who undertake such procurement activities to employ processes and standards which will: (a) enable the selection of the most economically viable bid; (b) secure value for money in the procurement activities undertaken; (c) ensure prudent public administration and management of public funds; and (d) ensure accountability through transparent practices.
2.

The OCG, also urges the Ministry of Finance & Public Service to review the limitations of the exemptions provided by Circular #35285, in an effort to prevent the recurrence and/or likelihood of a public body misinterpreting and/or abusing the exemptions facilitated therein to by-pass certain procurement requirements and their respective QCA reporting obligations to the OCG.
285 Circular 35 exempts artistic and cultural products, services, works of art, performance services and other cultural and creative products and services‟ from adhering to standard GoJ procurement guidelines.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 250 of 263 Further, the OCG encourages Public Bodies to apprise themselves of all the applicable policies, procedures and governing Legislation in the award of government contracts.

3.
3.

It is recommended that an immediate review of the accounting, procurement and public administration management practices at the Ministry of Culture, Gender, Entertainment and Sport (MCGES), JCDC and the JTB be undertaken by the Public Administration and Appropriations Committee of the House of Representatives, the Auditor General and the MOFPS.
Greater vigilance and oversight is especially necessary where public procuring entities undertake large scale procurements or procurement activities which involve the award of numerous contracts.
This recommended review should be conducted to ensure that adequate procedures, systems, checks and balances are not only implemented, but are aggressively enforced to secure a radically improved level of compliance on the part of the named entities in accordance with the provisions, inter alia, of the Financial Administration and Audit Act, the Public Bodies Management and Accountability Act, the Contractor General Act, and the Public Sector Procurement Regulations.

4.
4.

The OCG recommends that Procuring Entities take due care in ensuring that there is timely planning and execution of procurement activities, in an effort to obtain the best value for the money spent, and to ensure that all procedural activities are observed in accordance with applicable Procurement Guidelines.

Proper procurement planning will ensure that the procuring entity has adequate time to award contracts by way of a competitive tendering process.
This would better facilitate transparency and accountability, thus, ensuring that value for money is realized in the award of government procurements.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 251 of 263 5.

The OCG recommends that the MCGES, JTB and the JCDC implement an effective and efficient record keeping/filing system which will aid in maintaining proper documentation.
This would further facilitate greater levels of transparency and accountability in the administration and management of entrusted public resources as this is paramount to dispel the perception of bias, delinquency, and or misfeasance on the part of Public Officers.

6.

In an effort to ascertain value for money in public sector procurement opportunities, the OCG urges the MOFPS to invest in the inclusion of a „Value for Money assessment test‟, that forms a part of the procurement process.
This test must be administered when undertaking public sector procurements and will aid in ensuring that Public Bodies obtain the maximum benefits from the goods and services acquired with the resources available.

In assessing VFM the UK Treasury Department286 utilises the „Three Stage Assessment Test‟, which entails (1) a Program Level Assessment, (2) a Project Level Assessment, and (3) a Procurement Level Assessment.
The OCG, therefore, recommends that the aforementioned test be modified and implemented as follows: a) Program Level Assessment- ensures that only programmes which are necessary and likely to lead to good value for money are considered for implementation; b) Project Level Assessment - requires identification of every aspect in a project which are key to VFM (ability to modify the programme, depending on the nature of the circumstances); and 286 Value for Money Assessment Guidance, dated November 2006, and extracted on January 1, 2015 from https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/252858/vfm_assessmentgu idance061006opt.pdf, stated, inter alia, that “In August 2004, the Treasury released its Value for Money Assessment Guidance replacing Treasury Taskforce ‘Technical Note 5’ for Private Finance Initiative (PFI) procurements.
This introduced a new three stage process to assess the Value for Money (VfM) of PFI schemes.

________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 252 of 263 c) Procurement Level Assessment- identifies market conditions and potential problems which could erode VFM; (bid evaluation process, which will determine the best value for money).

7.
7.

Finally, Public Bodies must be reminded that the Contractor General, pursuant to Section 4 of the Contractor General Act, has jurisdiction over the award and implementation of all government contracts, irrespective of whether such contracts are exempted from the GOJ procurement guidelines.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 253 of 263 APPENDICES Appendix 1 The following table details the basis upon which the OCG derived at the following figures.
TABLE 64 Description/Details Formula Calculation method Total Overall Budget for the „Jamaica 50 $ 688,500,000.00 Celebrations‟ London Budget London Expenditure £1:J$135 287 £1,000,000.00 x $135 $135,000,000.00 £910,760.76 Jamaican Dollar equivalent of the London expenditure less £910,760.76 x 135 $122,952,702.60 amount expended on the London multiplied by J$ exchange component the „Jamaica 50 rate Celebrations‟.
Savings accrued from the hosting of £1: J$135 £1,000,000.00- £89,239.24 or the London component of the „Jamaica (Overall London budget less £910,760.76 J$12,047,297.40 50 Celebrations‟ (-) the actual London expenditure) Budgetary allocation for the local Overall budget for the „Jamaica $ 688,500,000.00- $ 553, 500,000.00 component of the „Jamaica 50 50 Celebrations‟ less (-) the J$ $135,000,000.00 Celebrations‟ equivalent of the budget for the London component.
Cost of the local component of the Overall cost of celebrations $748,586,000.00- $ 625,633,297.40 „Jamaica 50 Celebrations‟ less (-) J$ equivalent of $122,952, 702.60 London expenditure.
Cost overrun associated with hosting Total local allocation less (-) $ 625,633,927.40 - $ 72,133,297.40 the local component of the „Jamaica 50 Local component allocation $553,500,000.00 Celebrations‟ 287 Based on the overall approved „Overall Jamaica 50 Budget inclusive of UK component‟ which provided by, Mr. Robert Martin, then Permanent Secretary, MOYC, by way of letter dated September 6, 2012, to the OCG.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 254 of 263 Appendix 2 The following table entitled „Overall Approved Budget Jamaica 50 Inclusive of UK Component‟ details the overall budget approved for hosting the „Jamaica 50 Celebrations‟.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 255 of 263 Appendix 3 The following is a photograph of the O2 Arena/ „the Bubble‟ in London, that housed „Jamaica House‟ in 2012.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 256 of 263 Appendix 4 The following depicts details of sponsorship/donations received from both private and public sector partners to host the „Jamaica 50 Celebrations‟.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 257 of 263 Appendix 5 The following table depicts details of the expenditure undertaken for the London based component of the „Jamaica 50 Celebrations‟.
________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 258 of 263 Appendix 6 ________________________________________________________________________________________________ Jamaica 50 Celebrations Office of the Contractor General March 2017 Page 259 of 263 ________________________________________________________________________________________________ Jamaica 50 Celebrations Office of the Contractor General March 2017 Page 260 of 263 ________________________________________________________________________________________________ Jamaica 50 Celebrations Office of the Contractor General March 2017 Page 261 of 263 ________________________________________________________________________________________________ Jamaica 50 Celebrations Office of the Contractor General March 2017 Page 262 of 263 ________________________________________________________________________________________________ March 2017 Jamaica 50 Celebrations Office of the Contractor General Page 263 of 263