Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697751491045.pdf (Georgia)
Invitation to Quote (ITQ) - Shopping For Non-Consulting Service „Startup Matching Grants Award’s Video Production, Photoshooting and Streaming Service in Batumi, Georgia“ GE-GITA-242805-NC-RFQ .

National Innovation Ecosystem Project (GENIE) – P152441 Project Title: Source of Funding: Loan # IBRD-8595-GE Contract Ref: Date of Issue of ITQ: July 22, 2021 GE-GITA-242805-NC-RFQ 1.
The LEPL Georgia’s Innovation & Technology Agency (GITA) (Employer) hereby invites you to submit a quotation for the following non-consulting services: Startup Matching Grants Award’s Video Production, Photoshooting and Streaming Service in Batumi, Georgia.

2.

To assist you in the preparation of your price quotation we enclose the following: i.

Terms of Reference; ii.

Form of Quotation; iii.

Qualification Information; iv.

v. Sample Format of Curriculum Vitae (CV); Form of Contract (see separate file).
3.

Your price quotation shall be submitted electronically through Georgian E-Government Procurement System.

State procurement procedures SHALL NOT apply to this procurement.

Quotation submission and quotation opening will take place electronically using Georgian E-Government Procurement System with certain modifications.

Major modifications to the Georgian E- Procurement System are: - Functionality of the three rounds of e-Reverse auction is removed.

Rounds will not be applicable.


- The estimated cost of the contract is disclosed in the E-Procurement system and Service Providers can submit a quotation price, which could be below or above the estimated cost, however pricing the quotation is the responsibility of the Service Provider, which shall be based on the current market prices and any other factors which may influence the pricing of the proposed service.

4.
4.

Please note that bidding is conducted under Price Quotation (Shopping) procedures as specified in the World Bank’s Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, January 2011, revised July 2014 (“Procurement Guidelines”).

5.

The deadline for submission of your quotation is: August 12 , 2021, at 13:00 Georgian local time.

GE-GITA-242805-NC-RFQ 6.


The Employer shall determine to its satisfaction whether the Service Provider that is selected as having submitted the lowest evaluated and substantially responsive quotation meets the following post-qualification criteria: a.

The Service Provider shall have experience in providing similar services with contract price of not less than 100,000 GEL (including taxes) and provide evidence of such successfully completed assignment.

b.

The Service Provider has to have at least: i. ii.


For broadcasting - Mobile TV Station with 6 professional UHD TV Broadcast cameras, controlled by RCP (Remote Control Panel) and CCU (Camera Control Unit) Sensors 2/3-inch type.

Note – All Cameras must be recorded separately Lenses: 3 – 22x 2 – 4.3 (Wide angle) 1 – 42x 4 UHD PTZ Cameras, controlled by remote camera controller.

Note – Cameras must be recorded separately iii.

TV Crane with at least 10-meter length with 360 Dutch roll kit iv.
LED Screen 3.99P Outdoor (at least 30 sq.

meters overall), v. Aluminum Frame Truss 2x 5m, 4x 3.5m with stands for LED Screen vi.

LED lighting.

vii.

4 Fresnel lighting 4KW, 1 Fresnel lighting 6KW viii.

Silent Diesel Generator 60 KW with distribution ix.

x. xi.

Stage 40 sq.
meter Outdoor Stage Cover 12 to 10 meter Drone with 1080p Live HDMI output Staffing Requirements: • Video Director – With 5 years of work-experience in the given field; • Video Director Assistant – With 1 year of work-experience in the given field; • Video Editor - All Video deliverables shall be edited by a professional video editor with no less than last 5 years of work-experience in the given field; • Operator - With at least 3 years of work-experience in the given field; • Sound Engineer – With at least 2 years of experience; • DJ – With at least 1 year of experience.
*Service Provider shall submit the proposed personnel’s CV’s with quotation.

2 GE-GITA-242805-NC-RFQ 7.

An affirmative determination of qualification shall be a prerequisite for award of the Contract to the Service Provider.

A negative determination shall result in disqualification of the quotation, in which event the Employer shall proceed to the next lowest evaluated quotation to make a similar determination of that Service Provider’s qualifications to perform satisfactorily.

8.
8.

Each Service Provider shall submit only one quotation, either individually, or as a partner in a joint venture.

All quotations submitted in violation of this rule shall be rejected.

Partners in a joint venture shall be jointly and severally liable for the execution of the contract.

In the case of a joint venture at least one partner should demonstrate work experience under paragraph 5 (a) above.

9.
9.

In evaluating the quotations, the Employer will determine for each proposal the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows: (a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern; (b) if a Service Provider refuses to accept the correction, his quotation will be rejected.

10.
10.

Your quotation shall be valid for a period of thirty (30) days from August 12, 2021 (deadline for submission of the quotation).

11.

A Pre-Bid meeting shall not take place.

12.

Your quotation in English language shall be for the whole services and based on the lump- sum price indicated in the Priced Activity Schedule.

Currency of quoted prices and payment shall be Georgian Lari (GEL).
The quotation shall include all duties, local taxes, customs and other levies payable by the Service Provider in accordance with the local laws.

13.

The Employer will award the contract to the Service Provider whose quotation has been determined to be substantially responsive to this invitation to quote and who has offered the lowest evaluated price quotation and is qualified to do the work.

14.

The contract will be governed by the terms and conditions of the attached draft Contract 15.
Inspections and Audits 15.1 The Service Provider shall carry out all instructions of the Employer which comply with the applicable laws of Georgia.

15.2 The Service Provider shall permit, and shall cause its Sub-Contractor to permit, the Bank and/or persons or auditors appointed by the Bank to inspect and/or audit its accounts and records and other documents relating to the submission of the Quotation to provide the Services and performance of the Contract.
Any failure to comply with this obligation may constitute a prohibited practice subject to contract termination and/or the imposition of sanctions by the Bank (including without limitations determination of ineligibility) in accordance with prevailing Bank’s sanctions procedures.

3 GE-GITA-242805-NC-RFQ 1.


Definitions Terms of Referance Client /Employer LEPL - Georgia’s Innovation & Technology Agency (GITA) Service Provider Private law entity to be awarded the contract to Provision of broadcasting, video and photo shooting services for Matching Grants Program.

Work days Calendar days except Saturdays, Sundays and public holidays as specified in the laws of Georgia.

Calendar days Calendar days including Saturdays, Sundays and public holidays.

2.
2.

Background The Government of Georgia has secured support from the IBRD (the Bank) for the Georgia National Innovation Ecosystem (GENIE) Project in the amount of US $23.5 million.

The main objective of the project is to increase innovative activities of the micro, small, and medium-sized enterprises (MSMEs) and individuals in Georgia and their participation in the digital economy.
The Project will enhance Georgia’s national innovation ecosystem through an integrated approach across three components, plus project implementation support.

Component 1: Innovation Infrastructure.


The component will: (a) develop a network of Regional Innovation Hubs (RIH) and Community Innovation Centers (CICs) in selected cities, towns and villages of Georgia; and (b) design and pilot a Broadband-for-Development (BfD) program to support the increase in adoption and use of broadband internet services and advanced information technology by eligible households and eligible Micro, Small, and Medium Enterprises (MSMEs), with a focus on rural areas.
Component 2: Innovation Services.

This component provides training and technical assistance in support of developing the digital economy skills of individuals and support of firms receiving financial support under the Innovation and Startup Matching Grants programs.

Component 3: Innovation Financing.
This component supports the: (a) provision of Matching Grants, selection of eligible MSMEs for receipt of Matching Grants and supervision of Matching Grants; (b) provision of technical assistance to Eligible MSMEs to prepare and implement Sub-Projects; (c) provision of Applied Research Grants to selected scientists through the Shota Rustaveli National Science Foundation (the Foundation); and (d) provision of technical assistance and related costs to the Foundation for the administration of the Applied Research Grants program, as well as to GITA and Enterprise Georgia, in administering support to MSMEs.
4 GE-GITA-242805-NC-RFQ 3.

Implementing Agencies The central institution responsible for coordination of the project is Georgia’s Innovation and Technology Agency (GITA) under the Ministry of Economy and Sustainable Development of Georgia (MoESD).

GITA is responsible for all project implementation except for the Applied Research Grants program to be implemented by the Shota Rustaveli National Science Foundation.
The GITA will coordinate the gathering and processing of the results of monitoring, reporting, fiduciary functions, and safeguard procedures in close cooperation with relevant institutions participating in the project.

4.

Objectives The objective of this assignment to ensure production, photo-shooting and streaming service for startup matching grants award, to be taken place in Batumi, Georgia.

5.
5.

Scope of Work and Deliverables Service Provider shall assume following services: pitching sessions, 3 days, at Batumi Tech Park, located on Giorgi Leonidze Street 15; and award ceremony, 1 day, at Tsikhisdziri, Venue – Castello Mare Hotel & Wellness Resort Tsikhisdziri.

Dates are as follows: 26, 27, 28 September.

2021 – pitching sessions, 28 September, 2021 – award ceremony.

a) Video-recording of the pitching sessions.


Video recording and live video streaming on Facebook of the final award ceremony events; b) Creation of the event-summarizing documentary movie in full UHD format (resolution of 3840 by 2160 pixels).

Specifically, movie shall summarize the sessions; contain interviews with the jury members and organizers.

Movie has to be 20-30 minutes long.
c) Creating 15-20 minutes long profile high quality videos in FHD format for each team that pitch; profile videos shall summarize and document main idea of each project, contain interviews with participant before and after pitching and full pitching session lasting 15 minutes each; d) Photo shooting of the 3-day event to provide minimum 5 photos for each participant with resolution of at least 300 PPI (pixel per inch); e) Service Provider shall decorate and ensure adequate lighting (10-20 KWT) of filming area to accommodate smooth and quality filming.
Specifically, Service Provider shall design document for area decoration for client’s approval and manage all issues upon agreement.

Decoration is expected but not limited to involve printed banners and lighting.

f) Provision of 20-25 printed banners with the dimensions of 100X60 centimeters for award ceremony; Banners shall be printed on PVC material.

5 GE-GITA-242805-NC-RFQ g) Provision of following equipment (indoors at tech park as well as outdoors at Castello Mare): a.
For broadcasting - Mobile TV Station with 6 professional UHD TV Broadcast cameras, controlled by RCP (Remote Control Panel) and CCU (Camera Control Unit) Sensors 2/3- inch type.

Note – All Cameras must be recorded separately Lenses: 3 – 22x 2 – 4.3 (Wide angle) 1 – 42x b.

4 UHD PTZ Cameras, controlled by remote camera controller.

Note – Cameras must be recorded separately c. TV Crane with at least 10-meter length with 360 Dutch roll kit d. LED Screen 3.99P Outdoor (at least 30 sq.
meters overall), e. Aluminum Frame Truss 2x 5m, 4x 3.5m with stands for LED Screen f. LED lighting.

g. 4 Fresnel lighting 4KW, 1 Fresnel lighting 6KW h. Silent Diesel Generator 60 KW with distribution i.

Stage 40 sq.

meter j.
Outdoor Stage Cover 12 to 10 meter k. Drone with 1080p Live HDMI output h) Providing with sound system (3-5 KWT) and professional radio microphones to ensure requested quality of sound for hall of 200 square meters (12 microphones minimum) and filming; mixer with 24-30 channels, and ensure recording audio in a track by track manner; i) Provide music support to the final part of the event – award ceremony; j) Service Provider shall provide with necessary technical support, ensure involvement of necessary service personnel and be responsible for smooth uninterrupted operation of all necessary equipment; k) Service Provider shall be responsible for transportation, installation and removal of all necessary equipment.
l) Service Provider shall provide Simultaneous interpreter and video prompter services (Interpreter booth and earpieces.

Translation shall be provided from Georgian to English language and vise-versa); m) Service provider shall design the Event Scenario, agree it with the Client and implement it.

6 GE-GITA-242805-NC-RFQ 6.


Deliverables: The deliverables schedule is described below: Deliverables Submission Date Language Submission form of the Reports Photo and video material of the conducted work Within 2 weeks after completion of services for each session N/A Electronic version 7 GE-GITA-242805-NC-RFQ No.
1 SECTION 2 – PRICED ACTIVITY SCHEDULE SUMMARY ACTIVITY SCHEDULE Description Unit Quantity Unit Price in GEL Total Price in GEL Photo-shooting and streaming service for startup matching grants award, to be taken place in Batumi, Georgia.
Session (Lump- sum) 1 Total Price in GEL VAT 18 % Grant Total including all taxes, customs and VAT 8 GE-GITA-242805-NC-RFQ Form of Quotation (Date) To: (Employer’s Name) (Employer’s Address) We offer to execute the (name and number of Contract) in accordance with the Conditions of Contract accompanying this Quotation for the Contract Price of (amount in words and numbers) ( ) Georgian Lari (GEL).
We propose to complete the Services described in the Contract - for each session - within a period of 17 calendar days which includes: (i) 3 calendar days for photo shooting and streaming services, (ii) 14 calendar days for production of movies, from the date of commencement of services.

This Quotation and your written acceptance will constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any Quotation you receive.
We hereby confirm that this Quotation complies with the Validity of the Quotation required by the Request for Quotation.

Authorized Signature: _____________________________________ Name and Title of Signatory: _____________________________________ Name of Service Provider: _____________________________________ Address: _____________________________________ Phone number/e-mail: _____________________________________ 9 GE-GITA-242805-NC-RFQ 1.
Individual Service Providers or Individual Members of Joint Ventures Qualification Information 1.1 Services performed as Service Provider on the provision of Services of a similar nature and volume over the last seven years.

Also list details of Services under way or committed, including expected completion date.
Project name and country Name of employer and contact person Type of Services provided and year of completion Value of contract (a) (b) 1.2 Major items of Service Provider's Equipment proposed for carrying out the Services.

List all information requested below.

Item of equipment Description, make, and age (years) Condition (new, good, poor) and number available Owned, leased (from whom?

), or to be purchased (from whom?)


(a) (b) (a) (b) 1.3 Qualifications and experience of key personnel proposed for administration and execution of the Contract.

Attach biographical data.

Position Name Years of experience (general) Years of experience in proposed position 2.

Joint Ventures 3.1 Attach the power of attorney of the signatory (ies) of the quotation authorizing signature of the quotation on behalf of the joint venture.
3.2 Attach the Agreement among all members of the joint Venture (and which is legally binding on all members), which shows that (a) All members shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms; 10 GE-GITA-242805-NC-RFQ Important Note: (b) One of the members will be nominated as being in charge, authorized to incur liabilities, and receive instructions for and on behalf of any and all members of the joint venture.
Contracts and Hand-Over Agreement of similar assignments, as well as CVs of proposed Personnel shall be attached to the Quotation (see attached below the Sample Format of Curriculum Vitae).
11 Sample Format of Curriculum Vitae (CV) GE-GITA-242805-NC-RFQ Proposed Position: Name of Firm: Name of Staff: Profession: Date of Birth: Years with Firm/Entity: Nationality: Membership in Professional Societies: Detailed Tasks Assigned: Key Qualifications: [Give an outline of staff member’s experience and training most pertinent to tasks on assignment.

Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations.

Use about half a page.]


Education: [Summarize college/university and other specialized education of staff member, giving names of schools, dates attended, and degrees obtained.

Use about one quarter of a page.]

Employment Record: [Starting with present position, list in reverse order every employment held.

List all positions held by staff member since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments.
For experience in last ten years, also give types of activities performed and client references, where appropriate.

Use about two pages.]

Languages: [For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]

Certification: I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience.
[Signature of staff member and authorized representative of the firm] Day/Month/Year Date: Full name of staff member:______________________________________ Full name of authorized representative: ____________________________ 12