Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697806582785.pdf (India)
SCHEDULE-III SCHEDULE CONTAINING FINANCIAL POWERS OF THE HEAD OF POSTAL DIVISION Note-1: For the purpose of this schedule the term Head of Postal Division includes Head of a Postal Division in Group ‘A’ and Group ‘B’ also includes Chief Postmaster, Senior Postmaster and Superintendant Foreign Post.

The officers will exercise these powers as operational requirements in respect of offices/establishments under their administrative control.
Note-2: The financial powers contained in this schedule are subject to the limitations and restrictions laid down in the Delegation of Financial Powers Rules, 1978 regarding the financial powers of the authorities subordinate to the President and they can be exercised only in respect of the Officers and the establishment under the control of the Director General (Posts).
Note-3: The powers mentioned herein shall be exercised subject to the condition that expenditure involved shall be met from the funds placed at his disposal by competent authority.

Note-4: No work requiring sanction of higher authorities may be sanctioned by the Officer in parts as two or more distinct works.

Note-5: These powers shall not be delegated further nor any person shall be authorized to exercise these powers.
Note-6: Financial Powers contained in this Schedule shall be exercised keeping in view the conditions and limitations contained in the Delegation of financial Powers, General Financial Rules, Financial Hand Book Volume-I, Fundamental Rules & Supplementary Rules, Departmental Code Books, Manuals and instructions/guidelines issued by the Ministry of Finance from time to time.
Note-7: All conditions/instructions as contained in column-4 of the schedule shall be complied with while exercising financial powers so delegated.

Schedule-III Schedule of Financial Powers of Head of Postal Division Item of Expenditure Sl.

No.
No.

Extent of Financial Powers Delegated Rules, orders, authority 1 1 2 ADDITIONS TO PAY 3 4 by As per monthly ceiling prescribed the concerned Circle/Regional Head for the divisions under them Subject to OTA Rules and also general orders issued by the department from time to time.

to a Up limit of Rs.500/- in a month in any one case MOF (C) endst.

No.

F.56-1/ 47 dated 20-10- 47 As indicated in column (2) DGP&T No.
18/11/58-CI dated 28-11-58 (a) Overtime allowance: (for all eligible categories) Boat allowance (c) to Postmen, village postmen and such other officials who have to incur expenditure regularly on boat hire holders to and (d) May sanction house rent of allowance temporary permanent posts provided that: - i)The allowance is at the rates sanctioned by Government, and ii)The holders of the posts are entitled free accommodation and no rent is free available at the place accommodation rent to (e) Outstation allowance to village postmen May sanction at the rate and scale fixed by Directorate Subject to general orders issued by the department from time to time 2 CONTINGENT EXPENDITURE (NON- RECURRING) (a) May sanction non-recurring contingent expenditure, powers for which are not provided for specifically.
Up to Rs.5,000/- in each case.

Schedule-V read with Rule-13 (2) of DFPRs (b) Embedding of cash/mail chests, purchase of technical Up to Rs.5,000/- in each case Schedule-V read with Rule-13 (2) of DFPRs books/maps, painting of Letter boxes, Sign boards, notice boards etc.

(c) Purchase of equipments and consumables connected with computers and other equipments furniture (d) May purchase offices, for and fittings rest tiffin including rooms, rooms, homes, holiday inspection rooms/quarters etc.
3 CONTINGENT EXPENDITURE (RECURRING) (a)May sanction all rates and taxes legally assessed on buildings and vehicles in their charge (b)Water, electricity and Gas charges (c) Renting of buildings for office use Up to Rs.5,000/- in each case Annexure to Schedule V of DFPRs Annexure to Schedule V of DFPRs.

The power delegated is subject to overall annual ceiling of Rs.
Two Lakh only for the Division as a whole and also after framing of necessary norms on the subject by Directorate Per annum per office:- Divisional Office- Rs.30,000/- Sub-Divisional Office- Rs.15,000/- Gazetted HO-Rs.
75,000/- HSG HO/MDG/HSG SO -Rs.50,000/- LSG SO-Rs.30,000/- Time Scale SO- Rs.15,000/- EDSO/EDBO-Rs.5,000/- Full Powers Annexure to Schedule V of DFPRs Full Powers Without FRAC:- A1 & A city-Up to Rs.5,000/-per month B1 & B2 city-Up to Rs.4,000/- per month Other cities-Up to Rs.3,000/- per month Annexure to Schedule V of DFPRs Rule-13 (2) and Annexure to Schedule V of DFPRs This is subject to hiring of building as per SOA, prevailing market rate of rent being paid by Govt./Semi-Govt.
organizations for similar type of accommodation and Govt.

approved rate of rent for the locality.

A quarterly report on all such hiring cases should be sent to PMG with a copy to the DAP.
These case should also be seen at the time of inspection Rule 341 of Postal Manual Vol.-II (d) Fixed Stationary charges and fixed contingent allowance Full Powers in accordance with the scale/norms fixed by Replacing, repairing, (e) cleaning, shifting, oiling, purchase of spare parts for repairing, for electrical/light fittings, fans, air and water coolers, typewriters, instruments, minor equipments & apparatus, including electric (duplicating stencil machines) telephone instruments, photocopiers, fax machines, franking machines etc (f) Repair of boats, bicycles, mopeds, motorcycles, 3 wheelers, tricycles, handcarts (g) Maintenance of gardens cutters Legal and (h) obtaining copies of judgements charges, (i) Advertisement charges for calling tenders for mail contracts, buildings etc, and advertisements of products, services and initiatives of the Department (j) Hiring of accommodation for holding examinations and for other purposes e.g.
holding customer meet etc.

(k) Hiring of generators, water/air coolers, heaters, air- conditioner, other equipment like franking machines etc.

the department from time to time to Rs.2,000/- Up each case.

Annexure to Schedule V of DFPRs in Up to Rs.500/- in each case Annexure to Schedule V of DFPRs Up to Rs.1,000/- per month in each case Annexure to Schedule V of DFPRs May incur an amount payable at the rate and scale fixed by the Govt.
from time to time Up to Rs.5,000/- in each case through DAVP Annexure to Schedule V of DFPRs Annexure to Schedule V of DFPRs.

Advertisements to be released through DAVP only.

Up to Rs.

5000/- in each case Annexure to Schedule V of DFPRs Up to Rs.5,000/- in each case.

The power should be utilized only after issue of norms/guidelines on the subject by Postal Directorate.

Annexure to Schedule V of DFPRs Rule 13 (2) read with Annexure to Schedule V of DFPRs.
(l) Hot and cold weather charges Up to Rs.5,000/- only in each case (m) Emergent purchase of articles of stock & stationery not ordinarily available in the stock Up to Rs.50,000/- per annum after obtaining Non-Availability Certificate from PSD concerned.

4 Repairs of Buildings (a) May sanction petty works - Up to Rs.
10000/- Annexure to Schedule V per annum per departmental building of DFPRs (b) May sanction annual or repairs/maintenance special expenses to Departmental buildings - per annum per building (c) May works/special maintenance rented building petty repairs/ in expenses sanction 5 (i) May sanction expenditure on carriage of mails by modes other air transport than and rail Up to Rs.15,000/- Annexure to Schedule V of DFPRs Up to Rs.2,500/- only per rented building per annum in each case Annexure to Schedule V of DFPRs and subject to the following conditions:- (i) Such expenditure may be incurred only if the landlord refuses to meet the expenditure.
(ii) The expenditure should be deducted from the rent payable to landlord and other conditions stipulated in Rule 391 of FHB Vol I should be fulfilled.
Up to Rs.1,000/- per month in each case Rule 13 (2) of DFPRs (ii) May sanction temporary arrangements for conveyance calling of mails without tenders in to Rs.5,000/- Up each case for a period of three months only Rule 13 (2) of DFPRs (iii) May sanction payment for provision of escorts for carriage of cash Full Powers in respect of escorts from State Police Force Annexure to Schedule V of DFPRs 6 Write-Off (i) May write off value of spoiled/damaged postage/recruitment stamps fee Up to Rs.
1000/- in not case, each exceeding Rs.50,000/- per annum OM No.

6-14/87-Fin.Co- ord dated 26-3-2001 (ii) May write off articles of dead stock, used up equipment OM No.
6-14/87-Fin.Co- ord dated 26-3-2001 In all cases where original price of stock was not more than Rs.1,000/- subject to limit of an overall Rs.50,000/- per annum 7 Refunds (i) Refund of postage on articles which have been maliciously sent unpaid for the purpose the addressee annoying of unused (ii) Refund of coins, currency notes, unused loose postage stamps, unused postcards, embossed empty envelopes or stamp booklets found in the letter boxes or at post and credited in the accounts of the office counters office Full Powers OM No.
6-14/87-Fin.Co- ord dated 26-3-2001 Full Powers OM No.

6-14/87-Fin.Co- ord dated 26-3-2001 (iii) Refund of amounts over paid by or short paid to a member of the public and found excess in the accounts of an office Full Powers OM No.

6-14/87-Fin.Co- ord dated 26-3-2001 (iv) Refund of earnest money received from tenderers with their tenders in respect of contracts Full Powers in respect of tenders within the competency of divisional head OM No.
6-14/87-Fin.Co- ord dated 26-3-2001 (v) Refund of air surcharge or the difference between the air mail fee-cum-postage, in case of surcharged air mail articles which are subjected to delay beyond time ordinarily taken for the delivery thereof consequent on such articles being sent by the surface route due to fault of service the 8 Miscellaneous (a) Printing of rate charts, mailers, brochures and other for required material publicizing products, the services and initiatives of the Department – and distribution to post offices, marketing executives and customers Full Powers OM No.
6-14/87-Fin.Co- ord dated 26-3-2001 Up to Rs.10,000/-per annum for all activities taken together Rule 13 (2) of DFPRs of customer folders, of (b) Holding meets: preparation hiring/transport equipment/staff, tea/coffee/other soft drinks & snacks, and other activities necessary conducting for customer meets Rule 13 (2) of DFPRs Up to Rs.5,000/- for each meet with a ceiling of Rs.1,000/- on hiring, Rs.100/- per head on tea, snacks etc.
and Rs.50/- per head on stationery and ancillaries (c) May provide to members of staff undertaking any activity that facilitates marketing of products/services or initiatives of the Department: Rule 13 (2) of DFPRs per annum Per person:- i)Visiting Cards-Up to Rs.500/- ii)Reimbursement of cell phone charges-Up to Rs.4,000/- ten A maximum of persons in a Class-I division and six persons in Class-II division --- o ---