Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697754438471.pdf (Ghana)
GHANA NATIONAL FIRE SERVICE (GENERAL ADMINISTRATION) REGULATIONS, 2020 (L.I.

2415) ARRANGEMENT OF REGULATIONS Regulation Preliminary Provisions 1.

Purpose of Regulations 2.

Application of Regulations Structure of the Service 3.

Directorates, Departments and Units of the Service 4.

Posts and ranks 5.

Senior and junior officers 6.

Service posts and ranks 7.

Badges of ranks Administration of the Service 8.

Composition of the Service 9.

Deputy Chief Fire Officers 10.


Fire Service Appointments and Promotions Advisory Committee 11.

Functions of the Advisory Committee 12.

National Fire Service Management Committee 13.

Membership of the Management Committee 14.

Functions of the Management Committee 15.

Meetings of the Management Committee 16.

Regional Fire Service Management Committee 17.

Membership of the Regional Fire Service Management Committee 18.

Functions of the Regional Fire Service Management Committee 19.
Meetings of the Regional Fire Service Management Committee 20.

Metropolitan, Municipal or District Fire Service Management Committee 21.

Membership of the Metropolitan, Municipal or District Fire Service Management Committee 22.

Functions of the Metropolitan, Municipal or District Fire Service Management Committee 23.

Meetings of the Metropolitan, Municipal or District Fire Service Management Committee 1 24.

Disclosure of interest 25.

Failure to comply with a request of a committee 26.
Service Instructions 27.

Scheme of Service 28.

Training Scheme 29.

Revision of Scheme of Service 30.

Training and staff development Recruitment and Enlistment in the Service 31.

Recruitment and enlistment 32.

Personal data of recruit or officer cadet 33.

Declaration 34.

Training of recruit or officer cadet 35.

Qualifications for recruit and career progression 36.

Senior ranks 37.

Appointments 38.

Non-discrimination 39.

Probation and confirmation 40.

Nomination form 41.
Nomination form 41.

Oath of Allegiance and Oath of Secrecy 42.

Reporting and filling of vacancies in the Service 43.

Acting assignment 44.

Formal acting appointment 45.

Secondment of an officer Conditions of Service 46.

Hours of work 47.

Order of seniority 48.

Command General 49.

Regional Command 50.

Metropolitan, Municipal or District Command 51.

Promotions 2 52.

Transfer and posting 53.

Performance appraisal 54.

Cross-over to general duties 55.

Training courses 56.


Professionals in the Service Remuneration 57.

Salaries 58.

Absent without permission 59.

Award of increment 60.

Withholding of increment Allowances Payable 61.

Allowances 62.

Acting allowance 63.

Batman allowance 64.

Clothing allowance 65.

Height and depth allowance 66.

Duty allowance 67.

Kilometric allowance 68.

Command allowance 69.

Entertainment allowance 70.

Transport allowance 71.

Leave allowance 72.

Transfer and posting grants 73.

Fuel allowance 74.
Fuel allowance 74.

Rent allowance 75.

Night out-of-station allowance 76.

Market premium 77.

Detective allowance 78.

Utility allowance 79.

Haulage grant 3 80.

Sitting allowance 81.

Operational allowance 82.

Hazardous exposure allowance 83.

Tools allowance 84.

Vehicle maintenance allowance 85.

Gardener allowance 86.

Cook allowance 87.

Steward allowance 88.

Teaching and instruction allowance 89.

Allowance for overseas training courses, conferences and duties 90.
Revision of allowances Leave 91.

Annual leave 92.

Recall from leave 93.

Casual leave 94.

Compassionate leave 95.

Disembarkation leave 96.

Post-operation leave 97.

Leave of absence 98.

Maternity leave 99.

Paternity leave 100.

Sick leave 101.

Study leave with pay 102.

Study leave without pay 103.

Terminal leave Staff Welfare 104.

Group insurance 105.

Sports and recreational facilities 106.

Establishment and management of canteens at fire stations 107.

Clothing and equipment 4 108.


Housing 109.

Transportation on assumption of duty or retirement 110.

Purchase of means of transport 111.

Medical care 112.

Fire Officers’ Welfare Fund 113.

Management of the Fund 114.

Special advance 115.

Provident Fund 116.

Death and bereavement 117.

Scholarship scheme Modes of Leaving the Service 118.

Resignation 119.

Compulsory retirement 120.

Voluntary retirement 121.

Premature retirement 122.

Release from the Service on medical grounds 123.


Release from the Service on grounds of inefficiency 124.

Clearance Form Retirement and Termination Benefits 125.

Gratuity 126.

Calculation of pension and gratuity 127.

Monthly pension 128.

Commuted pension Death Gratuity and Compensation 129.

Death gratuity 130.

Compensation Vacation of Official Accommodation 131.

Vacation of official accommodation on death of an officer 132.

Vacation of official accommodation on retirement of an officer 133.
Vacation of official accommodation on release from the Service on medical grounds 5 134.

Vacation of official accommodation on release from the Service on grounds of inefficiency 135.

Vacation of official accommodation on resignation of an officer 136.

Vacation of official accommodation on release of an officer with benefits 137.

Vacation of official accommodation on dismissal 138.

Vacation of official accommodation on deserting office Accessories and Certificate 139.
Accessories of retired officer 140.

Certificate of Service Service Awards 141.

Service awards 142.

Long service award 143.

Chief Fire Officer’s Special Medal 144.

Dedication award 145.

Medal of valour 146.

Medal of honour 147.

Merit award 148.

Certificate of good conduct Miscellaneous Provisions 149.

Civilian employees 150.

Farewell ceremonies 151.

General complaints and petitions 152.

Confidentiality 153.
Interpretation SCHEDULES FIRST SCHEDULE Directorates, Departments and Units SECOND SCHEDULE Posts and Ranks for Commissioned Officers THIRD SCHEDULE Posts and Ranks for Non-Commissioned Officers 6 FOURTH SCHEDULE Ranks, Badges and Gorgets FIFTH SCHEDULE Personal Data Form and Declaration SIXTH SCHEDULE Badge of Authority SEVENTH SCHEDULE Nomination Form for Payment of Gratuity EIGHTH SCHEDULE Oath of Allegiance and Oath of Secrecy NINTH SCHEDULE Clearance Form TENTH SCHEDULE Citation 7 GHANA NATIONAL FIRE SERVICE (GENERAL ADMINISTRATION) REGULATIONS, 2020 IN exercise of the power conferred on the Minister responsible for the Interior by subsection (2) of section 28 of the Ghana National Fire Service Act, 1997 (Act 537) and on the advice of the National Fire Service Council, these Regulations are made this 5th day of October, 2020.
Preliminary Provisions Regulation 1—Purpose of Regulations The purpose of these Regulations is to prescribe the (a) administrative structure of the Ghana National Fire Service; and (b) terms and conditions of service of employees of the Ghana National Fire Service.

Regulation 2—Application of Regulations (1) These Regulations apply to an employee of the Service.
(2) Despite subregulation (1), the Service shall specify in the letter of appointment the terms and conditions of service of an employee on special contract.

Structure of the Service Regulation 3—Directorates, Departments and Units of the Service (1) The Service shall have the Directorates, Departments and Units as specified in the First Schedule.
(2) Without limiting subregulation (1), the Chief Fire Officer may, with the approval of the Council, establish any other Directorates, Departments or Units that are necessary for the efficient performance of the functions of the Service.

(3) The Directorates, Departments and Units as specified in the First Schedule shall be under the command of their respective officers.
(4) The Regional, Metropolitan, Municipal and District Fire Stations may have similar structures of administration as specified in the First Schedule.

Regulation 4—Posts and ranks (1) The Service shall have the posts and ranks specified in the Second and Third Schedules and any other posts and ranks that may be established by the Council.

(2) The number of personnel for each post and rank shall be as provided for in the Establishment Schedule.
Regulation 5—Senior and junior officers (1) The holders of the posts and ranks set out in the Second Schedule are senior officers.

(2) The holders of the posts and ranks set out in the Third Schedule are junior officers.

Regulation 6—Service posts and ranks 8 The Council shall, on the advice of the Public Services Commission, determine posts in the Service and their corresponding ranks.
Regulation 7—Badges of ranks (1) The badges of the ranks as specified in the second column of the Fourth Schedule shall be worn by the respective officers specified in the first column of that Schedule.

(2) The following Service regalia shall be worn by categories of officers as specified in the Dress Code of the Service: (a) gorgets; (b) collar types; (c) head gears; (d) helmets; (e) aiguillettes, (f) lanyards; (g) Service decorations; and (h) medals.
(3) For the purpose of this regulation, “Dress Code of the Service” means a set of rules in respect of the appropriate dressing for (a) work; (b) functions; and (c) celebrations of the Service published on the website of the Service.

Administration of the Service Regulation 8—Composition of the Service The membership of the Service comprises (a) personnel enlisted in the Service existing immediately before the coming into force of the Act; and (b) any other person enlisted in the Service.
Regulation 9—Deputy Chief Fire Officers (1) For the purpose of section 18 of the Act, the Chief Fire Officer shall be assisted by deputies designated as Deputy Chief Fire Officers of the Service.

(2) A Deputy Chief Fire Officer shall (a) supervise; 9 (b) control; (c) monitor; and (d) provide the day-to-day management of the schedules and command of the Service.

(3) A Deputy Chief Fire Officer is accountable to the Chief Fire Officer in the performance of functions.
(4) A Deputy Chief Fire Officer working from the headquarters of the Service is directly responsible to the Chief Fire Officer in the administration of the Service.

Regulation 10—Fire Service Appointments and Promotions Advisory Committee (1) There is established by these Regulations a Fire Service Appointments and Promotions Advisory Committee.
(2) For the purpose of recommending the appointment or promotion of a senior officer, the Advisory Committee shall consist of (a) the Chief Fire Officer as the chairperson; (b) a representative from the Ministry of the Interior not below the rank of a Director; (c) a representative from the Public Services Commission not below the rank of a Director; (d) the Director of Operations; (e) the Director of Administration; (f) the Director of Human Resource Development and Training; and (g) the Director of the Legal Directorate as secretary to the Advisory Committee.
(3) For the purpose of recommending the appointment or promotion of a junior officer, the Advisory Committee shall consist of (a) a chairperson not below the rank of a Deputy Chief Fire Officer; (b) the Director of Administration; (c) the Director of Human Resource Development and Training; (d) a legal officer from the Legal Directorate; (e) an officer not below the rank of Assistant Divisional Officer II as Secretary to the Committee; (f) a junior officer not below the rank of a Station Officer I; and (g) a representative of the Public Services Commission.
(4) The chairperson shall preside at meetings of the Advisory Committee and in the absence of the chairperson, the most senior member present shall preside.

(5) The quorum for a meeting of the Advisory Committee is five members including a representative of the Public Services Commission.

10 (6) The Advisory Committee shall regulate the procedure for meetings of the Advisory Committee.
Regulation 11—Functions of the Advisory Committee (1) The Advisory Committee shall advise the Council on appointments and promotions of officers.
(2) For the purpose of subregulation (1), the Advisory Committee shall be guided by the following criteria: (a) Station Officer I and below based on (i) the results of the examinations conducted by the Service for that purpose under the supervision of the Public Services Commission; and (ii) a satisfactory Appraisal Report on that officer; (b) Assistant Divisional Officer II to Assistant Divisional Officer I, based on (i) that officer serving for a minimum period of two years; and (ii) a satisfactory Appraisal Report on that officer; (c) Assistant Divisional Officer I to Divisional Officer III based on (i) merit; (ii) that officer serving for a minimum period of three years; (iii) a satisfactory Appraisal Report on that officer; and (iv) the results of an interview conducted for that officer; (d) Divisional Officer III to Divisional Officer II based on (i) merit; (ii) that officer serving for a minimum period of four years; (iii) a satisfactory Appraisal Report on that officer; and (iv) the results of an interview conducted for that officer; (e) Divisional Officer II to Divisional Officer I based on (i) merit; (ii) that officer serving for a minimum period of four years; (iii) a satisfactory Appraisal Report on that officer; and (iv) the results of an interview conducted for that officer; (f) Divisional Officer I to Assistant Chief Fire Officer II based (i) merit; (ii) that officer serving for a minimum period of five years; 11 (iii) a satisfactory Appraisal Report on that officer; and (iv) the results of an interview conducted for that officer; (g) Assistant Chief Fire Officer II to Assistant Chief Fire Officer I based on (i) merit; (ii) that officer serving for a minimum period of five years; (iii) a satisfactory Appraisal Report on that officer; and (iv) the results of an interview conducted for that officer; and (h) Assistant Chief Fire Officer I to Deputy Chief Fire Officer based on (i) merit; (ii) that officer serving for a minimum period of five years; (iii) a satisfactory Appraisal Report on that officer;
 and (iv) the results of an interview conducted for that officer.
(3) For the purpose of paragraph (c) to paragraph (h) of subregulation (2), “merit” means the positions of officers in ascending order based on the result of the interview conducted.

(4) An officer on the rank of Assistant Chief Fire Officer 1 and below shall be promoted to next higher rank one year to the compulsory retirement of the officer from the Service.
Regulation 12—National Fire Service Management Committee There is established by these Regulations, a National Fire Service Management Committee at the Ghana National Fire Service Headquarters.

Regulation 13—Membership of the Management Committee The Management Committee consists of (a) the Chief Fire Officer; (b) the Deputy Chief Fire Officers; and (c) the Director of the Legal Directorate as the Secretary.
Regulation 14—Functions of the Management Committee (1) The Management Committee shall serve as an advisory body to the Council on major policy issues and decisions on the administration and operation of the Service.
(2) Without limiting subregulation (1), the Management Committee shall (a) take administrative and operational measures for the implementation of major policies, decisions and directions necessary for the effective and efficient performance of the functions of the Service; (b) conduct the day-to-day administration and operations of the Service; 12 (c) advise on the formulation of policies to serve as guidance for the effective and efficient performance of the functions of the Service; and (d) perform any other function that the Council may assign.
(3) A recommendation made for the purpose of subregulation (1) shall be made through the Chief Fire Officer.

Regulation 15—Meetings of the Management Committee (1) The Chief Fire Officer shall preside at meetings of the Management Committee and in the absence of the Chief Fire Officer, a Deputy Chief Fire Officer or the most senior officer present shall preside.

(2) The Management Committee shall regulate the procedure for meetings of the Management Committee.
(3) The quorum for a meeting of the Management Committee is a simple majority of the members.

(4) Where a member of the Management Committee is unable to attend a meeting of the Management Committee, the immediate superior of that member shall represent the member at the meeting.

(5) A matter before the Management Committee shall be decided by a majority of the members present and voting and in the event of an equality of votes, the person presiding shall have a casting vote.
(6) The Management Committee may co-opt a person to attend a meeting of the Management Committee but that person shall not vote on any matter for decision at the meeting.

Regulation 16—Regional Fire Service Management Committee There is established by these Regulations, a Regional Fire Service Management Committee in each region of the country.
Regulation 17—Membership of the Regional Fire Service Management Committee (1) A Regional Fire Service Management Committee consists of (a) the Regional Fire Officer as the chairperson; (b) the Deputy Regional Fire Officer; (c) the Regional Fire Departmental heads; (d) all Metropolitan, Municipal and District Fire Officers in the region; and (e) one representative of the other rank not below the rank of Station Officer I or Group Officer 1.
(2) The Chief Fire Officer shall appoint the members of the Regional Management Committee.

(3) The Chief Fire Officer or a representative of the Chief Fire Officer shall inaugurate the Regional Management Committee.
13 Regulation 18—Functions of the Regional Fire Service Management Committee (1) A Regional Fire Service Management Committee is responsible to the Chief Fire Officer for the (a) implementation of management policy decisions on the work, conduct, welfare and related matters of the officers in the region; (b) enforcement of law, order and discipline of officers in the region; (c) management of human, material and financial resources allocated to the region in an effective and efficient manner so as to ensure the attainment of objective of the Service in the region; and (d) performance of any other function incidental to the objectives of the Service in the region.
Regulation 19—Meetings of the Regional Fire Service Management Committee (1) The Regional Management Committee shall meet at least once every three months and submit minutes on the meeting to the Chief Fire Officer.

(2) The Regional Fire Officer shall preside at a meeting of the Regional Management Committee and in the absence of the Regional Fire Officer, the Deputy Regional Fire Officer or the most senior officer present shall preside.
(3) The quorum for a meeting of the Regional Management Committee is two-thirds of the membership of the Regional Management Committee.

(4) The Regional Management Committee shall regulate the procedure for meetings of the Committee.

Regulation 20—Metropolitan, Municipal or District Fire Service Management Committee There is established by these Regulations, a Metropolitan, Municipal or District Fire Service Management Committee in each Metropolitan, Municipal or District in a region.
Regulation 21—Membership of the Metropolitan, Municipal or District Fire Service Management Committee (1) A Metropolitan, Municipal or District Fire Service Management Committee consists of (a) the Metropolitan, Municipal or District Fire Service Officer as chairperson; (b) the Deputy Metropolitan, Municipal or District Fire Officer; and (c) all the Sectional Heads in the Metropolitan, Municipal or District Fire Station.
(2) The Regional Fire Officer shall appoint the members of the Metropolitan, Municipal and District Management Committees.

(3) The Regional Fire Officer or a representative of the Regional Fire Officer shall inaugurate the Committee.
Regulation 22—Functions of the Metropolitan, Municipal or District Fire Service Management Committee 14 A Metropolitan, Municipal or District Fire Service Management Committee is responsible to the Regional Fire Officer for the (a) implementation of management policy decisions on the work, conduct, welfare, and related matters of the officers in the Metropolitan, Municipal or District Fire Station; (b) enforcement of law, order and discipline in the Metropolitan, Municipal or District Fire Station; (c) management of human, material and financial resources allocated to the Metropolitan, Municipal or District Fire Station in an effective and efficient manner to ensure the attainment of the objectives of the Service in the Metropolitan, Municipal or District Fire Station; and (d) performance of any other function incidental to the objectives of the Service in the Metropolitan, Municipal or District Fire Station.
Regulation 23—Meetings of the Metropolitan, Municipal or District Fire Service Management Committee (1) A Metropolitan, Municipal or District Fire Officer shall preside at a meeting of the Metropolitan, Municipal or District Fire Service Management Committee and in the absence of that officer, the Deputy Metropolitan, Municipal or District Fire Officer or the most senior officer present shall preside.
(2) The Metropolitan, Municipal or District Fire Service Management Committee shall meet at least once every three months and submit minutes to the Regional Fire Officer.

(3) The quorum for a meeting of the Metropolitan, Municipal or District Fire Service Management Committee is a simple majority of the members.

(4) The Metropolitan, Municipal or District Fire Service Management Committee shall regulate the procedure for meetings of the Committee.
Regulation 24—Disclosure of interest (1) A member of a committee who has an interest in a matter for consideration (a) shall disclose in writing to the chairperson the nature of that interest and the disclosure shall form part of the record of the consideration of the matter; and (b) is disqualified from being present at or participating in the deliberations or determination of the committee in respect of that matter.
(2) A member ceases to be a member of a committee, if that member has an interest in a matter before the committee and (a) fails to disclose that interest; or (b) is present at or participates in the deliberations of the committee in respect of that matter.
Regulation 25—Failure to comply with request of a Management Committee (1) An officer commits a misconduct if that officer, 15 (a) without reasonable excuse, fails to appear before a Management Committee when given notice to do so; or (b) fails to comply with a request by a Management Committee.

(2) The Management Committee may direct that a misconduct under subregulation (1) be brought to the notice of the relevant disciplinary authority.
Regulation 26—Service Instructions Subject to these Regulations and any directive given by the Council, the Chief Fire Officer may issue Service Instructions to provide for any matter that the Chief Fire Officer considers necessary for the efficient and effective administration of the Service.

Regulation 27—Scheme of Service (1) The Ghana National Fire Service shall, in consultation with the Public Services Commission and with the approval of the Council, prepare a Scheme of Service.
(2) The objective of the Scheme of Service is to (a) provide a clearly defined structure for the Service; (b) attract, retain and motivate qualified and eligible persons to perform specific duties within the Service; (c) ensure uniform standards, procedures and quality of work; (d) prescribe realistic qualification and other conditions for entry into existing and approved ranks; (e) recognise and maintain professional affiliations and standards; (f) prescribe required and desired competencies and available training opportunities for all categories of staff; (g) spell out a career progression path; and (h) facilitate effective succession planning.
(3) The Scheme of Service shall contain (a) an organogram of the Service; (b) the ranks in the Service; (c) the reporting structures in the Service; (d) duties and responsibilities of each post and rank; (e) minimum qualification and experience required for each rank; (f) competencies for each rank; (g) direct entry for applicants; (h) promotion of officers; 16 (i) career progression; and (j) training and continuous development programmes for each rank.
Regulation 28—Training Scheme The Scheme of Service shall have a training scheme that defines (a) the purpose of training; (b) the eligibility criteria for training; (c) the modalities for selection for training; (d) the scope of training for the respective ranks; (e) the place and duration of training; (f) the terms of awards; (g) the qualification to be acquired on completion of training; (h) the appointment for which a person is eligible; and (i) bonding.
Regulation 29—Revision of Scheme of Service The Ghana National Fire Service shall, in consultation with the Public Services Commission and with the approval of the Council, revise the Scheme of Service to meet the changing required qualification and developmental needs of the Service.
Regulation 30—Training and staff development (1) The Chief Fire Officer shall, in consultation with the Council, ensure that officers of the Service undertake approved courses of study and training as specified in the Scheme of Service.

(2) A recruit or an officer cadet with the requisite educational qualification shall undergo a specified period of training as required by the Fire Service Training Policy.
(3) A post-entry training programme shall include the following requirements: (a) induction training for new recruit or officer cadets; (b) proficiency courses; (c) instructions in basic job or operational skills; (d) training courses conducted by national and international training institutions; (e) professional or specialised courses; (f) degree, diploma or certificate courses; (g) command courses organised for officers appointed to command positions; (h) courses of study for professional, technical and administrative qualifications; (i) training on new processes, equipment and technologies; 17 (j) refresher courses designed and organised periodically to enhance the knowledge and skills of officers on the job; and (k) any other training necessary for staff development.
(4) An officer with the requisite educational qualification and work experience may apply to attend any of the approved courses referred to in subregulation (3) if that officer satisfies the conditions for training.

(5) The Chief Fire Officer may determine the conditions to be satisfied as required by the training policy of the Service.
Recruitment and Enlistment in the Service Regulation 31—Recruitment and enlistment (1) A person is eligible for recruitment and enlistment into the Service if that person (a) is a citizen; (b) possesses the requisite qualifications determined by the Scheme of Service; (c) has not been convicted of an offence involving moral turpitude, dishonesty or fraud; and (d) has not been dismissed from any other employment.
(2) A person eligible for recruitment or enlistment into the Service shall be required to pass a pre-recruitment or pre-enlistment medical examination.

(3) A recruit or an enlisted person is entitled to the following without cost to that recruit or enlisted person during the period of training: (a) accommodation; (b) medical care; and (c) meals.
Regulation 32—Personal data of recruit or officer cadet (1) A person who is recruited or enlisted into the Service shall complete a personal data form as set out in the Fifth Schedule.
(2) The personal data form shall contain the following information in respect of that person: (a) full name; (b) date of birth; (c) place of birth; (d) gender; (e) height; (f) religion; (g) academic qualifications; 18 (h) hometown, postal and residential address; (i) nationality; (j) names and addresses of parents or guardians; (k) name and address of spouse, if married; (I) name and age of a child, if any; (m) name and address of the next-of-kin; (n) name and address of an emergency contact person; (o) details of previous employment, if previously employed; (p) name and address of the previous employer; (q) the reasons for leaving the previous employment; (r) the details of a criminal offence committed and the nature of the any document that the Service may require.
(3) A date of birth entered by a recruit or an enlisted person in the Service as provided under paragraph (b) of sub regulation (2) shall not be changed or altered during the tenure of that officer in the Service.

Regulation 33—Declaration A recruit or an officer cadet shall make the declaration specified in the Fifth Schedule in respect of the information required to be submitted under sub regulation (2) of regulation 32.
Regulation 34—Training of recruit or officer cadet (1) A recruit or an officer cadet who has the requisite educational qualification shall undergo a specified period of training as provided in the Fire Service Policy Guidelines on Appointments, Promotions and Training.
(2) The Commandant of the Fire Academy and Training School shall make recommendations to the Appointments and Promotions Advisory Committee through the schedule officer in charge of human resources development for the dismissal of a recruit or an officer cadet who exhibits unprofessional conduct.
Regulation 35—Qualifications for recruit and career progression (1) A person is qualified for appointment as a recruit Fireman or Firewoman in the Service, if that person holds a (a) Secondary School Certificate Examination or an equivalent academic qualification; or (b) West Africa Senior School Certificate Examination or an equivalent academic qualification.
(2) A person is qualified for appointment under subregulation (1) if that person (a) is a citizen; (b) is of good character; 19 (c) is eighteen years and above but not more than twenty-eight years; (d) is physically and medically fit by the standards of the Service; (e) is of a minimum height of 1.60 metres, in the case of a male; (f) is of a minimum height of 1.40 metres, in the case of a female, and (g) has not been convicted of a criminal offence.
(3) Despite paragraphs (e) and (f) of sub regulation (2), the standard given in respect of the height of a recruit Fireman or Firewoman may be lowered for a professional.
(4) A recruit Fireman or Firewoman may be promoted to the rank of Fireman or Firewoman if that recruit Fireman or Firewoman (a) successfully completes basic training in firemanship at the Fire Academy and Training School; (b) is of good character; and (c) successfully completes the six-month probation period after passing out from the Fire Academy and Training School.
(5) A Fireman or Firewoman may be promoted to the rank of a Senior Fireman or Senior Firewoman if that officer has (a) successfully served three years in the Service; (b) passed the appropriate promotion examination; and (c) been given a satisfactory Annual Performance Appraisal Report.
(6) A Senior Fireman or Senior Firewoman may be promoted to the rank of a Leading Fireman or a Leading Firewoman if that officer has (a) successfully served for three years in the Service; (b) passed the appropriate promotion examination; and (c) a satisfactory Annual Performance Appraisal report; (7) A Leading Fireman or a Leading Firewoman may be promoted to the rank of Subordinate Officer or Assistant Group Officer if that officer has (a) served as Leading Fireman or Leading Firewoman for at least three years in the Service; (b) passed the required promotion examination; and (c) a satisfactory Annual Performance Appraisal Report.
(8) A Subordinate Officer or Assistant Group Officer may be promoted to the rank of Assistant Station Officer or Deputy Group Officer, if that Subordinate Officer or Assistant Group officer has (a) served on the rank of Subordinate Officer or Assistant Group Officer for at least three years in the Service; 20 (b) passed the prescribed promotion examination; and (c) a satisfactory Annual Performance Appraisal report.
(9) An Assistant Station Officer or Deputy Group Officer may be promoted to the rank of Station Officer II or Group Officer II if that Officer or has (a) served on the rank of Assistant Station Officer or Deputy Group Officer for at least three years in the Service; (b) passed the required promotion examination; and (c) a satisfactory Annual Performance Appraisal report.
(10) A Station Officer II or Group Officer II may be promoted to the rank of Station Officer I or Group Officer I if that officer has (a) served on the rank of Station Officer II or Group Officer II for at least three years in the Service: (b) passed the required promotion examination; and (c) a satisfactory Annual Performance Appraisal report.
Regulation 36—Senior ranks (1) A junior officer in the Service may be promoted to a senior rank of Assistant Divisional Officer II if that officer (a) in the case of a Station Officer I or Group Officer I, (i) has served on the rank of Station Officer I or Group Officer 1 for a minimum of four years in the Service; (ii) passes the relevant examination; (iii) passes a Selection Board examination; (iv) is of good character; and (v) successfully completes not less than four months Cadet Training at the Fire Academy and Training School.
(b) in the case of any other junior rank, (i) obtains a degree from an accredited university or an equivalent academic qualification from an accredited tertiary institution; or (ii) is a graduate of the Institution of Fire Engineers while in the Service; (iii) is of good character; (iv) has served in the Service for at least a continuous period of twelve years; (v) passes a Selection Board examination; and (vi) successfully completes not less than four months cadet training at the Fire Academy and Training School.
21 (2) A person may be appointed into the Service as an officer cadet if that person (a) is a citizen; (b) is of good character; (c) is between the ages of twenty-three and thirty years; (d) is physically and medically fit by the standards of the Service; (e) in the case of a male, has a minimum height of 1.60 metres; (f) in the case of a female, has a minimum height of 1.40 metres; (g) has a degree from an accredited university or an equivalent academic qualification from an accredited tertiary institution; (h) passes a Selection Board examination; and (i) has not been convicted of a criminal offence.
(3) For the purpose of this regulation, (a) “relevant examination” means an examination that the Service conducts for a Station Officer I who does not have a tertiary qualification but is due to be upgraded to a commissioned officer after undergoing a three weeks’ course to that effect; and (b) “Selection Board Examination” means a written examination and an interview that the Service conducts for (i) a junior officer due for promotion to a senior rank; or (ii) a commissioned officer, in the case of a direct entry into the Service.
(4) An officer who wishes to pursue a self-initiated degree or higher qualification shall obtain the prior written approval of the Chief Fire Officer.

Regulation 37—Appointments (1) A recruit or an officer cadet qualifies for appointment to a rank in the Service on satisfactory completion of training under regulation (2) An appointment to a rank in the Service shall be communicated by a letter of appointment addressed to the person appointed and signed by or on behalf of the President.
(3) A recruit or an officer cadet appointed under subregulation (1) shall notify the Service in writing of the acceptance of the offer.

(4) A fire officer on first appointment shall be issued with a (a) badge of authority as set out in the Sixth Schedule; (b) certificate of appointment signed by or under the authority of the appointing authority.

(5) The badge constitutes the warrant for the execution of lawful duties of a fire officer.
(6) The badge shall be displayed as part of the Fire Service uniform insignia.

22 Regulation 38—Non-discrimination The appointing authority shall not (a) discriminate on the basis of gender, race, ethnic origin, religion, creed or social or economic status when making an appointment or a promotion to a rank in the Service; or (b) reserve a particular schedule of a rank for a particular gender.
Regulation 39—Probation and confirmation (1) An officer appointed to a rank in the Service shall serve a period of probation of (a) six months, in the case of a junior officer; and (b) nine months, in the case of a senior officer.

(2) An officer may, on completion of the probation period, be confirmed in the rank, subject to a report of satisfactory work and good conduct given by the head of the Department or Unit under whom the officer served.
(3) In a case of unsatisfactory probationary service of an officer, the Chief Fire Officer shall, on the advice of the Appointments and Promotions Advisory Committee and in consultation with the Council, recommend an extension of the probationary period for another three months for the purpose of the confirmation or termination of the appointment.
Regulation 40—Nomination form (1) A person recruited or enlisted into the Service shall nominate a next-of-kin by completing the nomination form as set out in the Seventh Schedule.

(2) An officer shall promptly notify the Service of any change in the information contained in the nomination form supported by any relevant document.
Regulation 41—Oath of Allegiance and Oath of Secrecy An officer or a civilian permanently employed by the Service shall subscribe to the Oath of Allegiance and Oath of Secrecy as set out in the Eighth Schedule.

Regulation 42—Reporting and filling of vacancies in the Service (1) The Chief Fire Officer shall notify the Council in writing of a vacancy that arises in the Service within one month of the occurrence of the vacancy.
(2) The Service may declare a vacancy in a post specified in the Service on the occurrence of any of the following: (a) death; (b) resignation; or (c) retirement.

(3) A vacancy in the Service may be filled by (a) promotion; 23 (b) transfer; (c) recruitment; or (d) enlistment.

(3) Despite paragraph (c) of subregulation (2), where practicable, a vacancy in the Service shall be filled by a promotion or a transfer within the Service.
(4) The Service shall, in filling a vacancy, give preference to an employee who, in accordance with the Establishment Schedule, is (a) the most senior employee; (b) the most qualified; and (c) due for promotion to the vacant post.
(5) For the purposes of this regulation, (a) “promotion” means appointing an officer from a lower grade or rank to a vacant grade or rank with an increase in salary; (b) “transfer” means the movement of an officer from a Directorate, Department or Unit to another Directorate, Department or Unit within the Service but without a change in rank or alteration in salary; and (c) “recruitment or enlistment” means the appointment of a person who was not previously a member of the Service.
Regulation 43—Acting assignment (1) Where a post is vacant, or an officer or a civilian employee is absent from duty for any reason, the Chief Fire Officer may assign another officer or civilian employee to discharge the duties related to the vacant post or the absent officer or civilian employee.
(2) For the purpose of subregulation (1), the Chief Fire Officer may assign an officer to discharge an assignment in the event of (a) an interdiction of an officer; (b) a sudden dismissal or removal of an officer from post; (c) the death of an officer; (d) a vacation leave; (e) an authorised absence from duty by an officer; (f) the attendance by an officer on a short residential course at home or abroad; (g) the transfer of an officer to another location; or (h) a vacation of post.
24 (4) For the purpose of subregulation (1), the Chief Fire Officer shall appoint the next senior officer who is subordinate in rank or position to the absentee officer to discharge the duties relevant to the vacant post unless the ability of that officer is in doubt.

(5) In the absence of a senior officer under subregulation (4), the Chief Fire Officer shall request the next senior officer in rank or position to discharge the duties in respect of the vacant post.
(6) An acting assignment is not subject to confirmation as in the case of a dismissal, removal, discharge or death.

(7) An acting assignment shall not persist continuously for more than three months.
(8) Despite subregulation (7), the Chief Fire Officer may extend the duration of an acting assignment to more than three months but not more than six months if the substantive officer is (a) on interdiction, (b) on vacation, (c) on study leave, (d) indisposed, or (e) on temporary assignment and is not likely to resume duty before the expiry of three months.

(9) An officer who acts in a position or a rank to perform a specific duty is entitled to an acting allowance specified in regulation 62.
(10) An officer who is assigned a specific duty is not entitled to any advantage for the purposes of promotion.

(11) An officer or civilian employee who is assigned to discharge duties under subregulation (1) shall cease to discharge those duties (a) on the filling of the vacancy; (b) on the return to duty by the officer or civilian employee who was absent; (c) if another officer or civilian employee is assigned to carry out the duties; or (d) if the assignment is terminated by the Chief Fire Officer.
Regulation 44—Formal acting appointment (1) An appointing authority may authorise a formal acting appointment in accordance with the applicable procedure.

(2) Where the substantive officer is unlikely to resume duty, the Chief Fire Officer shall, in consultation with the Appointments and Promotions Advisory Committee, appoint an officer to the post, within three months and not later than six months from the date of the vacancy in the post.
25 (3) An officer in respect of whom a formal acting appointment is authorised is entitled to full compensation.

(4) For the purpose of this regulation, “compensation” includes (a) salary; (b) an allowance; and (c) a fringe benefit.

Regulation 45—Secondment of an officer (1) The appointing authority may second an officer to a public service, (2) The prospect of promotion of an officer seconded under subregulation (1) shall remain intact during the period of secondment of that officer.
(3) The duration of a secondment is two years in the first instance but where in the opinion of the appointing authority, an extension of secondment is required in the best interest of the public service, the appointing authority may extend the secondment by a period of twelve months at a time.

(4) The allowance and any other benefit pertaining to the post the officer holds shall be paid by the recipient organisation.
(5) Where the basic salary attached to the position is higher than the salary the Service pays, the officer shall be paid the difference between the basic salary and that of the basic salary of the post the officer holds.

(6) Where the total allowance paid to the officer is less than the allowance the officer would receive from the Service, the receiving organisation shall pay the difference to the officer.
(7) An officer who is on secondment to an international organisation is entitled to retain the accommodation provided to that officer by the Service.
(8) Where an officer is seconded to an international institution or organisation, ten percent of the total allowance payable to the officer shall be paid into the Fire Service Welfare Fund established under regulation (9) For the purpose of this regulation, “secondment” means the posting of an officer to an international institution for an international assignment at the request of the international organisation.
Conditions of Service Regulation 46—Hours of work (1) The minimum hours of work for each day is eight hours.

(2) An officer or a civilian employee may be required to work beyond the eight-hour period where the Chief Fire Officer or a representative of the Chief Fire Officer determines that the exigencies of the Service require the officer or civilian employee to do so.
26 (3) An officer or a civilian employee shall not leave the place of work during working hours without the permission of the immediate supervisor.

(4) Permission may be granted to enable an officer or a civilian employee to attend to an urgent matter that require the personal attention of the officer or civilian employee of which the officer or civilian employee cannot attend to after the close of hours of work.
(5) Where an officer works beyond the specified period, the officer shall be paid an allowance in line with Government pay policy.

Regulation 47—Order of seniority (1) Seniority between officers who hold posts with the same salary conditions shall be determined according to the respective dates of appointment or promotion to the post.

(2) Where the dates of appointment or promotion to the post are the same, seniority between the officers shall be determined according to previous seniority.
(3) Seniority between officers who hold posts with different salary conditions shall be determined according to the salary conditions of the respective posts.

(4) Despite subregulation (3), a senior officer shall enjoy seniority over a junior officer.

(5) The Management Committee shall determine any questions in respect of the seniority of an officer or the relative seniority of a number of officers.
(6) The seniority of an officer may be lost as a result of a sanction imposed by a disciplinary body in accordance with the National Fire Service Regulations, 2003 (L.I.

1725) to reduce the rank of that officer.

(7) An officer who has lost seniority through a reduction in rank may, on the recommendation of the superior officer under whom that officer works, be promoted by the appointing authority to the next rank after that officer has served in the reduced rank for a period of not less than one year.
(8) An officer who entered the Service by recruitment or enlistment is considered as not having previous seniority but between two or more of those officers, previous seniority is determined (a) in the case of an enlisted person or recruit on first appointment, according to merit grading on the completion of a cadet or recruit course; and (b) in any other case, by the appointing authority taking into account the length of service, qualification and any other matter as the appointing authority considers appropriate.
(9) Where an officer is promoted to the next rank together with other officers, the seniority of that officer among those promoted shall be determined according to the enlistment number of that officer in the Service, the officer enlisted with a lesser number being senior to another officer enlisted with a greater number.
(10) For the purpose of this regulation, (a) “salary conditions” means the salary attached to the post or where a salary scale is not attached to the post, the highest point on the pervious scale; 27 (b) “seniority” means the position of an officer after promotion interview or after cadet training; (c) “seniority date” in relation to an officer means the date on which the officer entered the current post or if the officer has suffered loss of seniority while holding that post, the date on which the officer is considered to have entered the post; (d) “previous seniority” in relation to an officer means the seniority of the officer immediately before the officer entered the current position; and (e) “promotion to the next rank after reduction in rank” means returning the officer concerned to the former rank and salary level but not to the position the officer concerned was occupying on the rank, at the time of the reduction.
Regulation 48—Command General In any circumstance in respect of which command is not specifically provided for in an enactment affecting the Service, the most senior commissioned officer shall assume command and in the absence of a commissioned officer, the most senior non-commissioned officer shall have the command.
Regulation 49—Regional Command (1) The appointing authority shall designate the most senior officer stationed in a region as the Regional Fire Officer and that officer shall assume command over the Fire Stations or Posts of the Service in that region.

(2) In the absence of the Regional Fire Officer, the Deputy Regional Fire Officer shall assume the command of the region and in the absence of the Deputy Regional Fire Officer, the next most senior commissioned officer shall assume the command of the region.
(3) An Assistant Chief Fire Officer I shall head a Regional Command.

Regulation 50—Metropolitan, Municipal or District Command (1) The appointing authority shall designate the most senior officer as the commander of the Metropolitan, Municipal or District Fire Station in the region.

(2) In the absence of the Metropolitan, Municipal or District Fire Officer, the Deputy Metropolitan, Municipal or District Fire Officer shall assume the command of the Metropolitan, Municipal or District Fire Station.
(3) An Assistant Chief Fire Officer II shall head a Metropolitan Fire Service Command.

(4) A Divisional Officer I shall head a Municipal or District Fire Service Command.

(5) Despite subregulations (3) and (4), a Divisional Officer I or Divisional Officer II may be considered by the appointing authority to head a Metropolitan, Municipal or District Fire Service Command where the need arises.
Regulation 51—Promotions (1) There is established by these Regulations, a Promotions Assessment Committee at the national and regional levels to make appropriate recommendations for consideration of the Fire Service Appointments and Promotions Advisory Committee and the Council.
28 (2) The Promotions Assessment Committee consists of (a) the Director of Human Resources; (b) the Director of Finance and Administration; (c) the Director of Welfare; (d) a staff of the Administration Directorate not below the rank of a Divisional Officer I; and (e) a senior officer not below the rank of a Divisional Officer II as Secretary.
(3) The Promotions Assessment Committee shall, at least once in each year, submit to the Council through the Chief Fire Officer, a list of officers eligible for promotions.
(4) Promotions in the Service generally shall be on the basis of (a) availability of a vacancy; (b) satisfactory performance appraisal report; and (c) passed examinations conducted by the Service in consultation with the Public Services Commission; and (d) satisfactory performance at interviews conducted by the Service in consultation with the Public Services Commission.
(5) The following factors shall be taken into account in considering a promotion: (a) written examination for junior officers; and (b) interview for senior officers.
(6) Despite subregulation (4), the Promotions Assessment Committee shall consider the following criteria in the assessment of an officer for promotion: (a) seniority and length of years served; (b) whether the officer has served the required number of years in the relevant post; (c) special recommendation based on meritorious acts of bravery, valour or outstanding performance of duty; (d) exemplary service in the Service on the recommendation of the superior officer under whom the officer serves; (e) integrity and good conduct; (f) efficiency, attitude towards work and sense of responsibility; (g) experience; (h) level of co-operation with other officers; (i) initiative and creativity; (j) leadership qualities; and 29 (k) self-development.
(7) Subject to availability of vacancy, (a) a senior officer who has completed not less than four years of satisfactory service is eligible for promotion in accordance with these Regulations; and (b) a junior officer who has completed not less than three years of satisfactory service is eligible for promotion in accordance with these Regulations.
(8) The appointing authority shall, acting on the advice of the Council on the recommendation of the Fire Service Appointments and Promotions Advisory Committee, decide on the effective date of promotion of an officer.

(9) An officer who attains a higher academic qualification is not necessarily eligible for promotion by reason only of the fact of having attained that academic qualification.
(10) In addition to this regulation, the procedure for promotion shall be in accordance with the guidelines specified in the Policy Guidelines on Enlistment, Promotions and Career Progression.

Regulation 52—Transfer and posting (1) There is established by these Regulations, a National Transfer and Posting Committee which shall oversee and co-ordinate all transfers, postings and movement of personnel in the Service.
(2) The National Transfer and Posting Committee shall, (a) for purposes of recommending the transfer or posting of a senior officer, consist of (i) the Deputy Chief Fire Officer responsible for Administration who shall be the chairperson; (ii) a representative of the Operations Directorate not below the rank of an Assistant Chief Fire Officer I; (iii) a representative from the Technical Service Directorate not below the rank of an Assistant Chief Fire Officer I; (iv) a representative of the Finance Directorate not below the rank of an Assistant Chief Fire Officer I; (v) a representative from the Welfare Directorate not below the rank of an Assistant Chief Fire Officer I; (vi) a representative from the Human Resource Development and Training Directorate not below rank of an Assistant Chief Fire Officer I; and (vii) a legal officer from the Legal Directorate not below the rank of an Assistant Chief Fire Officer I; and (b) for purposes of recommending the posting or transfer of a junior officer, consist of (i) the Deputy Chief Fire Officer responsible for Human Resource Management and Development who shall be the chairperson; 30 (ii) a representative from the Operations Directorate not below the rank of an Assistant Chief Fire Officer II; (iii) a representative from the Technical Service Directorate not below the rank of an Assistant Chief Fire Officer II; (iv) a representative of Finance Directorate not below the rank of an Assistant Chief Fire Officer II; (v) a representative of the Welfare Directorate not below the rank of an Assistant Chief Fire Officer II; (vi) a legal officer from the Legal Directorate not below the rank of an Assistant Chief Fire Officer II; and (vii) a representative from the Administration Directorate not below the rank of an Assistant Chief Fire Officer II.
(3) The quorum for a meeting of the National Transfer and Posting Committee is five members including the chairperson or a member nominated by the chairperson.

(4) An officer shall serve at any place in the country to which that officer, in the interest of the Service, is posted.

(5) An officer may be posted to (a) the National Headquarters, Regional Headquarters, Metropolitan, Municipal or District Fire Stations; or (b) an institution or organisation within or outside the country on secondment.
(6) Subject to the requirements of the Service, an officer shall not serve in (a) a region continuously for more than twelve years; or (b) at a station for more than seven years.

(7) The Service shall provide an officer on posting or transfer with transport to convey the spouse of that officer, dependants and their personal belongings to the new station of the officer.
(8) Subject to the requirement of the Service, an officer who requests for transfer or posting from a station to another station is not entitled to a transfer grant and transportation.

(9) Without limiting subregulation (1), the National Transfer and Posting Committee is responsible for outlining the policy on transfers, postings, reviewing all petitions or grievances and advising the Chief Fire Officer on the merits of petitions or grievances.
(10) The Chief Fire Officer may affirm or vary the decision of the National Transfer and Posting Committee subject to the approval of the Council.

Regulation 53—Performance appraisal (1) An immediate superior officer who has responsibility for a subordinate officer shall appraise the subordinate officer in the last quarter of every year, and the results shall be 31 forwarded to the Chief Fire Officer for review by the Fire Service Appointments and Promotions Advisory Committee.
(2) An appraisal under subregulation (1), shall conform to the guidelines issued by the Public Services Commission.

Regulation 54—Cross-over to general duties (1) An officer appointed to the Service for professional duties shall not be allowed by the appointing authority to cross-over to general duties unless that officer has (a) made a decision within four years of becoming an officer; and (b) undergone the requisite training for the cross-over.
(2) The appointing authority may allow a general duty officer to cross over to the professional duties after that officer has (a) served in the general duties for a minimum period of ten years in the Service; and (b) undergone the requisite professional training.

(3) An officer may apply to the Chief Fire Officer in writing for a change in job category stating reasons for seeking the change.
(4) The Chief Fire Officer may grant an application made under subregulation (3) on the advice of the head of Department.

Regulation 54—Training courses [sic] (1) The Chief Fire Officer may, for the purpose of equipping officers for higher responsibility in the Service, (a) send officers on training courses; or (b) cause courses to be organised for the Service.

(2) The head of each Department of the Service shall, annually, submit a departmental scheme of training to the Chief Fire Officer.
(3) The Chief Fire Officer shall cause a scheme of approved courses to be prepared for the Service based on the departmental scheme of training submitted under subregulation (2).

(4) An officer may be nominated by the head of department or an immediate superior officer of that officer to attend a course if that officer (a) is of a rank not lower than Fireman or Firewoman; and (b) has served for a period of not less than three years in the Service.
(5) An officer nominated for an approved course under subregulation (4) shall attend the course.

(6) Despite subregulation (4), an officer may apply to the Chief Fire Officer for approval to attend a course relating to the field of work of that officer in the Service, if that officer (a) is of a rank not lower than a Subordinate Officer or an Assistant Group Officer; and 32 (b) has served for a period of not less than eight years in the Service.
(7) Subject to the availability of funds, the Chief Fire Officer (a) shall approve the nomination of an officer under subregulation (4) to attend an approved course; or (b) may approve an application made by an officer under subregulation (6).

Regulation 56—Professionals in the Service (1) The Service may engage a professional or any other technical officer that the Council may determine.
(2) A person with a professional qualification may be recruited to a rank in the Service if that person (a) is between the ages of twenty-five to thirty-five years; and (b) undergoes fire training.

(3) The Council may, in accordance with the Scheme of Service, appoint a person to a rank if that person meets the criteria specified in subregulation (2).

(4) The progression of a person after the appointment of that person shall be in accordance with the Scheme of Service.
(5) For the purpose of subregulation (1), a “technical officer” means a driver, artisan, bandsman, sportsman, technician and any other person that the Council may designate.

Remuneration Regulation 57—Salaries (1) The Council shall, in accordance with Government pay policy, determine the salary scale for each rank in the Service.

(2) An officer shall be paid a salary from the date on which that officer assumes duty.

(3) The salary of an officer shan be paid through a bank chosen by that officer.
(4) Where a salary is attached to a rank, the point of entry on the scale shall be at the minimum point of the scale, unless the appointing authority for reasons stated in writing determines otherwise.
(5) Where a person (a) is appointed to the Service from any other public service; or (b) possesses a qualification in a specialised field or profession which makes the person suitable for appointment to any of the specialist branches of the Service, the appointing authority shall in consultation with the Fair Wages and Salaries Commission determine the point of entry for that person on the scale attached to the rank.
33 (6) Where an officer is wrongly graded or placed on a salary scale, the Chief Fire Officer shall cause the error to be corrected immediately and any salary arrears that may be due the officer shall be paid to the officer concerned.

(7) Where there has been an overpayment to an officer, the Chief Fire Officer shall take reasonable steps to recover the amount overpaid to the officer.

(8) The Council shall in accordance with Government pay policy, review the salary scale for each rank in the Service.
Regulation 58—Absence without permission (1) An officer shall not be absent from duty without obtaining permission from the officer in- charge of that officer.

(2) Where the circumstances do not permit obtaining permission, the officer shall, through the immediate supervisor of that officer, notify the officer in-charge of the Station or Department.

(3) An officer who is absent from duty without permission or reasonable cause shall not receive salary for the days on which the officer is absent.
Regulation 59—Award of increment (1) Where a salary scale is attached to a rank, a normal advancement through the scale shall be by way of annual increment.

(2) The procedure for the award of increment shall be in accordance with Government pay policy.
Regulation 60—Withholding of increment (1) Where the Chief Fire Officer is satisfied on the recommendation of the Disciplinary Committee that an annual increment in the salary of an officer should be withheld on the grounds of unsatisfactory service during the previous year which does not amount to misconduct, the Chief Fire Officer shall withhold the increment.
(2) Where the Chief Fire Officer is satisfied on the recommendation of a Regional, Metropolitan, Municipal or District Fire Officer that an annual increment which has been withheld should be restored, the Chief Fire Officer shall restore the increment.
(3) Where the increment is restored, and the officer suffers loss of the increment for the period between the withholding and restoration of the increment, the officer is entitled to subsequent increments on the date the officer previously received increments.

(4) For the purpose of subregulation (1), “unsatisfactory service” in relation to the work of an officer means service rendered by an officer that does not meet the professional standards of the Service.
Allowances Payable Regulation 61—Allowances 34 Allowances payable to an officer of the Service shall be determined in accordance with Government pay policy and the administrative rules and procedures approved by the Minister responsible for Finance.
Regulation 62—Acting allowance (1) Where an officer is appointed to act in a post or perform the duty of another officer with a higher rank for a continuous period of more than one month, that officer shall be paid the appropriate allowance for the period of acting.
(2) The allowance payable to an officer under subregulation (1), shall be (a) calculated as the difference between the salary of that officer and the salary attached to the post to which the officer has been appointed to act; and (b) paid in accordance with Government pay policy.

Regulation 63—Batman allowance A senior officer is entitled to receive twenty percent of the basic monthly salary of the officer as batman allowance.
Regulation 64—Clothing allowance Where an officer is obliged to wear clothing which is not provided by the Service in carrying out official duties, that officer is entitled to a clothing allowance of ten percent of the basic salary of the officer at the end of every month.

Regulation 65—Height and depth allowance An officer whose duties involve climbing a height or descending into a pit shall be paid a height allowance or depth allowance respectively in accordance with Government pay policy.
Regulation 66—Duty allowance An officer is entitled to duty allowance at the end of each month in accordance with Government pay policy.

Regulation 67—Kilometric allowance An officer who travels in a personal car, on a motorcycle or bicycle in the discharge of official duties shall be paid a kilometric allowance in accordance with Government pay policy.
Regulation 68—Command allowance (1) An officer in charge of command position and of the rank of an Assistant Divisional Officer II or above is entitled to a command allowance in accordance with Government pay policy.

(2) For the purposes of subregulation (1), “command position” includes a Schedule Officer designated by the Chief Fire Officer.
Regulation 69—Entertainment allowance An officer of the rank of an Assistant Chief Fire Officer II or above is entitled to entertainment allowance in accordance with Government pay policy.

35 Regulation 70—Transport allowance (1) Except as otherwise provided in subregulation (3), an officer who lives beyond one kilometre from the place of work is entitled to free transport to and from the place of work.
(2) Where the Service does not provide a transport facility, an officer is entitled to a transport allowance determined in accordance with Government pay policy.

(3) An officer is not eligible for transport allowance, where that officer receives vehicle maintenance allowance, kilo metric allowance or both allowances for the use of the personal vehicle of that officer.
(4) The Internal Audit Unit shall conduct periodic checks to ensure that officers who are paid vehicle maintenance allowance or kilo metric allowance use their vehicles for official duties.

Regulation 71—Leave allowance An officer is entitled to annual leave allowance determined in accordance with Government pay policy.
Regulation 72—Transfer and posting grants An officer who proceeds on posting from one station or duty post to another station or duty post within a region or inter-regions is entitled to a posting grant in accordance with Government pay policy.
Regulation 73—Fuel allowance (1) The Service shall pay fuel allowance to a commissioned officer, if an official vehicle has not been allocated to that commissioned officer and that commissioned officer uses the personal vehicle of that commissioned officer for official duties.

(2) The fuel allowance shall be paid in accordance with Government pay policy.

Regulation 74—Rent allowance (1) The Service shall pay rent allowance to an officer who does not live in an accommodation provided by the Service.
(2) The rent allowance shall be paid in accordance with Government pay policy.

Regulation 75—Night out-of-station allowance (1) The Service shall pay night out-of-station allowance to an officer who travels on official duties and is required to spend the night away from the duty station of that officer.

(2) The night out-of-station allowance shall be paid in accordance with Government pay policy.
Regulation 76—Market premium An officer who is a professional with critical and scarce skills who discharges duties pertaining to that profession shall be paid a market premium at levels determined by the Fair Wages and Salaries Commission.

Regulation 77—Detective allowance 36 An officer is entitled to detective allowance in accordance with Government pay policy.
Regulation 78—Utility allowance (1) The Chief Fire Officer, a Deputy Chief Fire Officer, an Assistant Chief Fire Officer I, Assistant Chief Fire Officer II, Divisional Officer I or a Metropolitan, Municipal, District Fire Officer who occupies a Government bungalow or a rented apartment paid for by the Service shall enjoy free utilities.
(2) An officer of the Service who does not fall within the category of officers specified under subregulation (1) is entitled to a utility allowance at the approved Government rate.

(3) For the purpose of subregulation (1), “utilities” mean (a) a water billing; (b) an electricity billing; and (c) a local telephone call billing.
Regulation 79—Haulage grant (1) The Service shall provide transport to convey the belongings of an officer who is on transfer or postings from one station or post to another within region or inter-region or who is on retirement.

(2) Where the Service does not provide transport for the purpose specified in subregulation (1), the Service shall pay a haulage grant to an officer who proceeds on transfer or posting from one station or post to another within region or inter-region or who is on retirement.
(3) The haulage grant shall be determined in accordance with Government pay policy.

Regulation 80—Sitting allowance The Service shall pay members of the Council, members and co-opted members of committees allowances as determined by the Minister responsible for Finance in accordance with Government pay policy.

Regulation 81—Operational allowance An officer is entitled to operational allowance at the end of each month in accordance with Government pay policy.
Regulation 82—Hazardous exposure allowance An officer exposed to a hazardous environment is entitled to a hazardous exposure allowance determined in accordance with Government pay policy.

Regulation 83—Tools allowance (1) The Service shall provide an officer who is an artisan with the necessary tools required for the discharge of official duties of that officer.
(2) Despite subregulation (1), where an officer is obliged to provide a personal set of tools for the performance of the official duties of that officer, that officer is entitled to tools allowance as determined in accordance with Government pay policy.

37 Regulation 84—Vehicle maintenance allowance (1) An officer who uses a personal vehicle in the performance of official duties is entitled to a vehicle maintenance allowance in accordance with Government pay policy.
(2) An officer shall not be paid vehicle maintenance allowance (a) if the vehicle is sold or damaged beyond repairs and that vehicle is not replaced within three months; (b) if the vehicle has been unserviceable for more than three months; (c) where the officer is on duty or on a course of study overseas for a period of three months or more; or (d) where the officer is on study leave without pay.

(3) For purposes of this regulation, “vehicle” includes a motor-car, motorcycle, tri-cycle and bicycle.
Regulation 85—Gardener allowance An officer of the rank of Assistant Chief Fire Officer II or above is entitled to the services of one gardener or instead, the amount approved in accordance with Government pay policy.

Regulation 86—Cook allowance An officer of the rank of Assistant Chief Fire Officer II or above is entitled to the services of one cook or instead, the amount approved in accordance with Government pay policy.
Regulation 87—Steward allowance The Chief Fire Officer is entitled to the services of one steward or instead, the amount approved in accordance with Government pay policy.

Regulation 88—Teaching and instruction allowance (1) An officer who is required to provide specialised teaching and instruction at the Fire Academy and training schools shall be paid teaching and instruction allowance at rates determined in consultation with the Fair Wages and Salaries Commission.
(2) Subregulation (1) applies to a trainer in a specialised department or unit of the Service to be determined by the Chief Fire Officer.

Regulation 89—Allowance for overseas training courses, conferences and duties (1) An officer who attends a training course or a conference or travels on official duty outside the country which is sponsored by the Service shall be paid by the Service, per diem allowance at the rate determined by the Minister responsible for Finance.
(2) Where an officer proceeds on a training course or conference or official duty in a temperate climate, the officer shall be paid by the Service, a warm clothing allowance at the rate determined by the Minister responsible for Finance.

Regulation 90—Revision of allowances 38 The Management Committee shall, in consultation with the Fire Service Council and approval by the Fair Wages and Salaries Commission, review the allowances specified in regulations 62 to 89 every two years.
Leave Regulation 91—Annual leave (1) An officer of the Service is entitled to annual leave of forty-two working days in respect of each calendar year for senior officers and thirty-six working days for junior officers.

(2) The Chief Fire Officer shall cause to be prepared, a leave roster for each year showing the day on which each officer is to proceed on annual leave and the number of days to which each officer is entitled.
(3) An officer shall, as much as possible, take annual leave in the year the leave falls due.

(4) Where the exigencies of the Service prevent an officer from taking annual leave as shown in the leave roster, the officer shall be permitted, having regard to the needs of the Service, to take the annual vacation leave at a later date.
(5) Where an officer is on study leave for a period of more than six months that officer shall, on resumption of duty, not be eligible for annual leave until after that officer has completed twelve months of continuous service with effect from the date of resumption of duty.
(6) An officer who does not return to duty for a period of less than twenty-one days after annual leave without reasonable excuse or permission is liable to disciplinary action and if found guilty, that officer shall forfeit the monthly salary in proportion to the period for which that officer was absent from duty.
(7) Where an officer overstays after annual vacation leave without reasonable excuse or permission or is absent from duty for a period of ten continuous days or more, that officer is liable to disciplinary proceedings.

(8) Subregulation (7) does not prevent the Service from instituting criminal proceedings against the officer for desertion.

(9) An officer shall not receive salary in respect of the period during which that officer is absent from duty as a deserter under subregulations (7) and (8).
(10) An officer who intends to travel out of the country while on leave shall apply to the Chief Fire Officer for approval before embarking on the trip.

(11) An application under subregulation (10) shall indicate (a) the purpose of the trip, (b) the place of residence, and (c) the contact address and telephone number of the employee while outside the country.

(12) Deferment of leave shall be in accordance with Government leave policy.
Regulation 92—Recall from leave 39 (1) The Service may recall an officer from leave when the exigencies of the work demand the recall.

(2) Where subregulation (1) applies, the part of the leave that was not enjoyed by the officer shall be credited to the officer as deferred leave.

Regulation 93—Casual leave (1) An officer who has exhausted the annual leave entitlement due to that officer may on an application in writing be granted casual leave to enable that officer attend to an urgent personal matter.
(2) An officer is entitled to a maximum of ten days in a calendar year as casual leave.

Regulation 94—Compassionate leave (1) In special circumstances of an unforeseen event including death, serious accident or illness of a member of the immediate family of an officer, the superior officer charged with responsibility for that officer may, on written application by the officer concerned, grant to the officer compassionate leave for a period of not more than five days in a calendar year.
(2) Where the officer requests for more than five days compassionate leave to be granted, a proportion of earned annual leave of that officer may be granted, but where the officer has exhausted the annual leave, that officer may be granted a casual leave of not more than ten days.

(3) For purposes of this regulation, “a member of the immediate family of an officer” means the father, mother, spouse or child of the officer.
Regulation 95—Disembarkation leave (1) An officer who reports for duty on the return from overseas after a course of study or duty tour of not less than one year is entitled to ten days disembarkation leave to take effect from the day following the date of disembarkation of the officer.
(2) Where the course of study or duty tour is for a period of more than three months but less than one year, the officer is entitled to two days disembarkation leave with effect from the day following the date of disembarkation of the officer.

Regulation 96—Post-operation leave An officer who returns from an internal operation of at least one month outside the duty post of that officer is entitled to five days post-operation leave.
Regulation 97—Leave of absence (1) The Chief Fire Officer may, on the advice of Management Committee, grant leave of absence for a period of one year to an officer who has served for a period of not less than five years in the Service, if the officer applies for leave of absence to enable the officer to attend to personal affairs of that officer.

(2) An officer who is on leave of absence is not entitled to receive salary for the period of absence.
40 Regulation 98—Maternity leave (1) A female officer who has given birth is entitled to maternity leave with full pay in addition to the earned annual leave of that female officer.

(2) A female officer shall take at least six weeks of the maternity leave before her confinement if she submits to the Chief Fire Officer, a certificate signed by a registered medical practitioner or a registered midwife stating that her confinement is expected to take place within six weeks after the date of the certificate.
(3) A female officer on resumption of duty after maternity leave shall be given the opportunity after four continuous hours of work each day to nurse her baby for a maximum period of nine months with effect from the date that the female officer resumes duty.
(4) If on the expiration of the maternity leave of a female officer, a registered medical practitioner certifies that the female officer is not fit to resume duty or that the child is not healthy enough, the maternity leave of the female officer may be extended for a further period of not more than three months with full pay.
(5) A female officer who becomes pregnant during recruitment and enlistment training (a) may defer the training; and (b) may, after delivery, re-apply for recruitment and enlistment training.

Regulation 99—Paternity leave (1) A male officer who is not on probation, upon proof by the officer that the wife of the male officer has delivered a baby is entitled to five days paternity leave in accordance with Government leave policy.
(2) A male cadet or recruit officer who is under enlistment or recruitment training is not entitled to paternity leave even though there is proof by that officer of the delivery of a baby by the wife of that officer.

Regulation 100—Sick leave (1) An officer whose state of health renders that officer unfit for duty shall be granted sick leave for the period that the Medical Director, a registered medical practitioner or a registered practitioner of traditional medicine may recommend.
(2) Where an officer is absent from duty on grounds of ill-health that officer shall produce a medical certificate issued by the Medical Director, a registered medical practitioner or a registered practitioner of traditional medical care to that effect.
(3) An officer who has been (a) ill continuously without cure for a period of nine months, or (b) excused from duty on grounds of ill-health for a cumulative period of thirty days within a period of ninety days, shall be referred to a Medical Board to be examined and for the determination of the suitability or otherwise of that officer for continued service.
Regulation 101—Study leave with pay 41 (1) An officer is eligible for study leave with pay if that officer satisfies the requirements determined by the Management Committee for the approved course of study.

(2) An officer who intends to pursue an approved course of study shall submit a written application to the Management Committee through the appropriate chain of command for consideration.
(3) An officer selected by the Management Committee for an approved course of study shall be granted study leave with pay for a period of not more than four years.

(4) Despite subregulation (3), the Management Committee may extend the period in exceptional circumstances for a further period as determined by the Management Committee.
(5) An officer shall not be granted study leave with pay unless (a) that officer has (i) served for eight years after training; or (ii) five or more years to serve before the officer retires from the Service; (b) the course of study is for duration of one year or more.

(6) An officer on study leave with pay is not (a) entitled to promotion; (b) eligible to attend a promotion interview; or (c) eligible to write an examination for promotion.
(7) An officer on study leave with pay shall continue to receive the basic monthly salary and other emoluments.

(8) Where an officer has been granted study leave with sponsorship, the Service is responsible for the payment of the tuition, boarding and lodging and other reasonable expenses of that officer as the Chief Fire Officer may with the approval of the Council determine, including expenses incidental to the course.
(9) An officer who has been granted study leave with pay shall enter into a bond with the Service to serve for a period of not less than one year and not more than five years depending on the duration of the course of study.

(10) The bond specified in subregulation (9) becomes effective immediately after the completion of the course.
(11) An officer who has entered into a bond under subregulation (9) shall not be granted further sponsorship to pursue a course on study leave, with or without pay by the Chief Fire Officer unless (a) that officer has served the term of the existing bond, or (b) the Management Committee has advised the Chief Fire Officer that it is in the best interest of the Service to grant a waiver to that officer in respect of the existing bond or part of the term of the existing bond.
42 (12) An officer who has five years or less to serve shall not be granted study leave with pay to pursue a course which is more than one year in duration.

(13) Despite subregulation (12), the Chief Fire Officer may on the advice of the Management Committee, approve the sponsorship of an officer who has five years or less to serve to pursue a short course approved by the Service.
(14) An officer who (a) without reasonable excuse, fails to resume duty after the completion of a course of study, (b) abandons or changes the course without written permission of the Chief Fire Officer, or (c) breaches the bond, is liable to (d) refund the total amount of money spent on that officer in respect of the course during the period of the study together with interest at the prevailing bank rate, and (e) disciplinary action.
(15) Where an officer fails to refund the amount required to be refunded under subregulation (14), the Chief Fire Officer shall cause an action to be instituted in court for the recovery of the amount.

(16) The Chief Fire Officer shall not accept a certificate emanating from an officer who pursues a course of study without prior approval from management.

(17) A junior officer under bond may be considered for cadet training.
Regulation 102—Study leave without pay (1) An officer may be considered for the grant of study leave without pay for a period of not more than four years, if that officer (a) holds the rank of a Leading Fireman or a Leading Firewoman; and (b) has been admitted to a course of study in an educational institution.

(2) An officer who intends to pursue a course of study shall submit a written application together with proof of admission to the Chief Fire Officer through the appropriate chain of command.
(3) An officer on study leave without pay is not entitled to promotion or eligible to write an examination for promotion during the period of the leave.

Regulation 103—Terminal leave (1) An officer is entitled to six months terminal leave prior to proceeding on compulsory retirement.

(2) Despite subregulation (1), an officer may waive that entitlement to proceed on terminal leave.
Staff Welfare Regulation 104—Group insurance 43 The Service shall provide officers of the Service with group insurance cover to cater for bodily injuries or deaths that may be occasioned in the course of duty with the approval of the Minister responsible for Finance.
Regulation 105—Sports and recreational facilities The Service may (a) provide sports and recreational facilities including a mess for the officers of the Service; (b) organise sporting activities at the National Headquarters, Regional, Metropolitan, Municipal and District Station levels at least once every year; and (c) provide rations to personnel on specific sports and recreational activities.
Regulation 106—Establishment and management of canteens at fire stations (1) There is established by these Regulations canteens for the exclusive use or benefit of the officers, the families of officers and other persons or categories of persons.
(2) For the purposes of this section “canteen” includes (a) a mess for officials of the Service or any institution of the Service or any premises temporarily or permanently used for providing recreation, refreshment or necessaries for the exclusive use or benefit of officers of the Service, the families of the officers and other persons or categories of persons prescribed by guidelines; and (b) a canteen which before the coming into force of these Regulations was certified by the Minister or any other appropriate regulatory authority as a canteen, is a canteen within the meaning of these Regulations.
Regulation 107—Clothing and equipment (1) The Service shall provide each officer with the required clothing, equipment or accessory for the efficient performance of duties.

(2) An officer while in uniform on duty shall not carry an unauthorised article of clothing, equipment or accessory.

(3) An officer is responsible for the proper care and maintenance of the clothing, equipment or accessory supplied to the officer.
(4) Where the disciplinary authority decides in disciplinary proceedings that an officer is to be punished for an offence involving the sale, loss through negligence or wilful damage to any (a) clothing, (b) equipment, or (c) accessory supplied to the officer, the disciplinary authority may impose a punishment including the recovery of the cost of the clothing, equipment or accessory or part of the cost, from the salary of that officer.
44 (5) An officer on leave shall not wear or use any clothing, equipment or accessory unless the officer has been specifically authorised by a superior officer or an officer responsible for that officer.

(6) An officer who (a) retires or resigns from the Service, (b) is dismissed or removed from the Service, or (c) is interdicted from duty by the Service shall surrender to the Service, the Service identity card, clothing, equipment and other accessories supplied to that officer.
(7) Matters relating to the care and maintenance of clothing, equipment and other accessories supplied to an officer shall be as provided in the Service Instructions.

Regulation 108—Housing (1) The Service shall provide free accommodation for the officers of the Service.
(2) The accommodation shall be (a) soft furnished by the Service, if it is to be occupied by the Chief Fire Officer, Deputy Chief Fire Officer, Assistant Chief Fire Officer I or Assistant Chief Fire Officer II; and (b) hard furnished by the Service, if it is to be occupied by an officer of a higher rank other than those specified in paragraph (a).
(3) Where the Service does not provide an officer with free accommodation, the officer shall be paid a rent allowance of twenty percent of the basic monthly salary of that officer, until the Service provides that officer with free accommodation.
Regulation 109—Transportation on assumption of duty or retirement (1) The Service shall bear the transportation cost of conveying an officer, the family of the officer and the personal belongings of that officer from the present residence of that officer to a new residence, where that officer (a) is scheduled to assume duty for the first time at a new station during transfer; or (b) retires from the Service.
(2) Subregulation (1) does not apply to an officer who resigns or is summarily dismissed from the Service.

Regulation 110—Purchase of means of transport The Service may, in accordance with the terms and conditions prescribed by the Government, grant an advance to an officer for (a) the purchase of a means of transport for that officer; or (b) the reconditioning of the means of transport of that officer.
Regulation 111—Medical care 45 (1) The Service shall provide free and full medical care, dental care and eye care including the supply of drugs and laboratory services to (a) an officer; (b) the spouse of an officer; (c) four children of an officer, who are below eighteen years of age; (d) a retired officer; and (e) the spouse of a retired officer.
(2) Where the Service does not have a hospital or clinic, the persons specified under subregulation (1) shall seek medical, dental and eye care from (a) a hospital approved by the Ministry of Health, (b) a medical practitioner, in the case of an emergency, or (c) a herbal clinic approved by the Ministry of Health, and submit the medical bill to the Service for a refund.
(3) A sick (a) officer, (b) spouse of an officer, (c) child of an officer, who is below eighteen years of age, (d) retired officer, or (e) spouse of a retired officer who requires medical treatment abroad at the expense of the Service, shall obtain a medical certificate from a Government recognised medical practitioner.
(4) The Chief Fire Officer shall approve payment for medical expenses in respect of which a medical certificate has been issued under subregulation (3), including cost of passage, cost of treatment and cost of boarding and lodging.
(5) Where it is certified by a medical practitioner that the sickness of an officer cannot be cured by use of orthodox medicine, that officer may with the approval of the medical practitioner, seek herbal medical care from an approved herbal clinic and submit the medical bill from the herbal clinic to the Service for a refund.

(6) The Service shall pay for the medical expenses and other relevant expenses of an officer who suffers an injury as a result of an accident in the course of performing a duty.
(7) An officer shall undergo periodic medical examination at a hospital or clinic approved by the Ministry of Health, if the duty of that officer exposes the officer to a health hazard.

(8) The Service shall refund to an officer, the expenses incurred in procuring spectacles, a hearing aid, crutches, artificial limbs or functional dentures approved by the Medical Director or a medical officer for purchase by the officer.
46 (9) Where a medical board certifies that an officer, the spouse or a child of the officer who is above eighteen years of age requires medical treatment outside the country, the Service shall bear the cost of passage, treatment, boarding, lodging and any other medical care as recommended by the Chief Fire Officer.
(10) Where a medical board certifies that a retired officer or the spouse of a retired officer requires medical treatment outside the country and that officer retired on the rank of Assistant Chief Fire Officer II and above, the Service shall bear the cost of passage, treatment, boarding and lodging and where the Service cannot bear the full cost, the Service shall make a special appeal to Government for assistance.
(11) Where a medical board certifies that a retired officer or the spouse of a retired officer requires medical treatment outside the country and the officer retired on the rank of Divisional Officer I and below, the Service shall bear the cost of treatment and passage.

Regulation 112—Fire Officers’ Welfare Fund (1) There is established by these Regulations a Fire Officers’ Welfare Fund.
(2) The object of the Fund is to provide financial resources for the payment of rewards to officers of the Service for (a) meritorious acts of bravery or gallantry in (i) the prevention of fire, (ii) the fighting of fire or rescue of trapped victims, (iii) the saving of life, (iv) the saving of property from loss or destruction, or (v) any act deemed to be extraordinary.
(b) provision of facilities and amenities for the benefit of officers of the Service; and (c) payment of gratuity to dependants of deceased officers of the Service.
(3) The sources of money for the Fire Officers’ Welfare Fund include (a) contributions deducted from the salaries of officers as determined by the Management Committee with the approval of the Fire Service Council; (b) donations and gifts; (c) fees or charges paid for approved services rendered by officers; (d) a percentage of allowances paid to officers on secondment; (e) a percentage of retained internally generated funds of the Service approved by the Minister responsible for Finance; and (f) any other moneys that may become available to the Service.
Regulation 113—Management of the Fund (1) The Fund shall be managed by a committee comprising 47 (a) the head of the Human Resource Directorate; (b) the head of the Legal Directorate; (c) the head of the Finance Directorate; (d) the head of the Welfare Directorate; (e) one representative from the Accounts Department; (f) one senior officer; and (g) one junior officer.

(2) The Chief Fire Officer shall appoint the members of the Committee.
(3) The Committee shall ensure that the financial records of the Fund are maintained in accordance with the Public Financial Management Act, 2016 (Act 921) and other international accounting principles.

(4) The Fund shall be audited annually by the Internal Audit Section of the Service.
Regulation 114—Special advance (1) The Service may grant an officer a loan from the Fire Officers’ Welfare Fund by the Service at concessionary interest rate (a) in the event of the death of any of the following relatives of the officer (i) father, (ii) mother (iii) spouse (iv) child, (v) brother, or (vi) sister, or (b) in the case of a loss resulting from robbery, arson, theft or natural disaster, which is verified by the Service.
(2) The loan shall not be granted to an officer if the total deduction from the monthly salary of the officer exceeds forty per cent of the monthly salary of that officer.

Regulation 115—Provident Fund (1) The Service shall establish a Provident Fund which shall be governed by a constitution.
59 (2) An officer shall contribute into the Provident Fund, an amount of money (a) determined by the Management Committee with the approval of the Council; and (b) to be deducted monthly from the salary of the officer.
Regulation 116—Death and bereavement 48 (1) Where a serving officer dies in circumstances other than suicide, the Service shall accord that officer a burial with the full honours of the Service and provide the following: (a) a coffin; (b) a donation: and drinks as the Management Committee may determine; (c) a wreath; (d) canopies and chairs; (e) music band; (f) cash in place of a coffin, where the religion of the deceased officer does not require the provision of a coffin, drinks or wreath; (g) transport to convey the corpse to the place of burial; (h) transport to convey members of the Service, the spouse and members of the immediate family of the deceased office to the place of burial; and (i) any other form of assistance as appropriate.
(2) The Service shall provide mortuary facilities for a deceased serving officer for the first one month of preservation, free of charge.

(3) Where a serving officer dies by committing suicide, the Service shall provide a coffin or cash in place of a coffin and transport to convey the corpse, the spouse and members of the immediate family of the deceased officer to the place of burial, but that deceased officer shall not be accorded a burial with the full honours of the Service.
(4) Where the spouse or child of a serving officer dies, the Service shall make a cash donation of an amount as the Management Committee may determine.

(5) Where a spouse or child of a retired officer dies, the Service shall provide mortuary facilities for the first one month of preservation free of charge.
(6) Where a retired officer dies, the deceased officer shall be accorded a burial with the full honours of the Service and the Service shall, in addition, make a cash donation of an amount determined by the Management Committee, to the bereaved family.

(7) Subregulations (1) to (5) apply in accordance with the Fire Service Policy Guidelines.
(8) On the death of an officer, a benefit, unpaid salary or allowance or both, due the officer excluding any outstanding debt the officer may owe the Service, shall be paid to the nominee of the deceased officer.

(9) In the event of the death of a serving officer, all entitlements due the employee under the Fire Officers’ Welfare Fund and the Provident Fund shall be paid to a nominee of the deceased officer.
Regulation 117—Scholarship scheme (1) The Service shall establish a scholarship scheme for the award of scholarships to not more than two children of an officer who dies or becomes incapacitated in the course of duty, and 49 cannot continue work, to enable the children pursue education up to the first degree level or its equivalent.
(2) The Chief Fire Officer shall appoint a Scholarship Scheme Management Committee consisting of officers that the National Fire Service Management Committee considers appropriate to manage the Scheme.

(3) The funds of the Scheme consist of (a) a percentage of the funds of the Fire Officers’ Welfare Fund as determined by the Welfare Management Committee; (b) seed money provided by the Service; and (c) donations and gifts to the scholarship scheme.
Modes of Leaving the Service Regulation 118—Resignation (1) An officer who wishes to resign from the Service shall give thirty days notice in writing to the Chief Fire Officer of the intention of that officer to resign.

(2) The notice referred to in subregulation (1) shall be submitted through the immediate senior officer of the officer who wishes to resign and the date on which it is received by the senior officer shall be taken as the date on which it was submitted to the Chief Fire Officer.
(3) A Regional, Metropolitan, Municipal, District Fire Officer or any senior officer responsible for an officer who wishes to resign shall notify the Chief Fire Officer whether the Officer is indebted financially to the Service or is facing any disciplinary action.
(4) Where criminal or disciplinary proceedings have been or are about to be instituted against an officer who has given notice under subregulation (1) to resign, the Chief Fire Officer shall not permit the officer to resign until proceedings are finally concluded.

Regulation 119—Compulsory retirement (1) An officer shall retire from the Service on attaining the mandatory retiring age of sixty years.
(2) The Chief Fire Officer shall, not later than twelve months before the officer is due to retire, notify the officer in writing of the effective date of retirement of that officer.

(3) Where the exigencies of the Service require, an officer who retires from the Service on attaining sixty years of age may be re-engaged on a limited terms and conditions that the appointing authority shall determine for a period not exceeding two years at a time and not exceeding five years in total.
(4) Despite subregulation (3), only recommendation to re-engage an officer for a limited period.

the appointing authority shall determine the (5) The retirement benefits of an officer against whom criminal or disciplinary proceedings are pending shall be withheld until the proceedings are finally concluded.

50 (6) Any accumulated annual leave to which an officer is entitled at the time the officer retires from the Service shall be commuted into money calculated in line with Government pay policy.
Regulation 120—Voluntary retirement (1) An officer may retire from the Service at any time after attaining the age of forty-five years.

(2) An officer who wishes to retire on attaining forty-five years shall give three months' written notice to the Chief Fire Officer.

(3) The Chief Fire Officer may in exceptional circumstances waive the requirement stated in subregulation (2).
(4) The Chief Fire Officer shall forward the notice stated in subregulation (2) and accompany the notice with a recommendation, if any, to the Council in respect of a senior officer of or above the rank of Assistant Chief Fire Officer II for approval.

(5) The Chief Fire Officer shall grant approval to a request in respect of officers of the rank of Divisional Officer I and below.
(6) Where criminal or disciplinary proceedings have been or are about to be instituted against an officer who wishes to retire, the Chief Fire Officer or the Council shall not grant that officer permission to retire until the proceedings are finally concluded.

Regulation 121—Premature retirement (1) A senior officer of the Service who wishes to retire before attaining the voluntary retiring age may retire with the consent of the Council.
(2) A junior officer of the Service who wishes to retire before attaining the voluntary retiring age, may retire with the consent of the Chief Fire Officer.
Regulation 122—Release from the Service on medical grounds (1) The Chief Fire Officer shall, on the advice of the Medical Board and with the approval of the Council, release an officer from the Service after the officer has been examined and declared by the Medical Board to be incapable of discharging the duties of the post of that officer on medical grounds by reason of infirmity of mind or body.
(2) An officer released from the Service on medical grounds shall receive the gratuity and pension determined in accordance with the Government pension policy for the Service as recommended by the Council.
Regulation 123—Release from the Service on grounds of inefficiency (1) An officer may be released from the Service for general inefficiency, after the officer has been (a) assessed by the Chief Fire Officer; (b) put on a performance improvement programme; and (c) served with a written warning by the Chief Fire Officer on three previous occasions for being inefficient.

51 (2) For the purpose of subregulation (1), the Chief Fire Officer shall ensure that due process is followed.
Regulation 124—Clearance Form An officer who leaves the Service in any of the circumstances stated under regulations 118 to 122 shall complete and sign the Clearance Form set out in the Ninth Schedule.
Retirement and Termination Benefits Regulation 125—Gratuity (1) An officer of the Service who has attained the voluntary or compulsory retirement age, in accordance with clauses (1) and (2) of article 199 of the Constitution, shall be paid gratuity and pension as recommended by the Council with the approval of Government and in accordance with the formula specified under regulation 126.
(2) An officer who retires after serving ten continuous years or more but has not attained the voluntary retiring age of forty-five years is entitled to proportionate gratuity for the period served in accordance with the formula specified under regulation 126.
(3) An officer who retires after serving for less than ten continuous years, unless otherwise prescribed in these Regulations, is entitled to a proportionate gratuity for the period served in accordance with the formula specified under regulation 129.

(4) The Chief Fire Officer, Deputy Chief Fire Officer and an officer not below the rank of Assistant Chief Fire Officer II shall, on retirement, enjoy any other benefits of the Service on the recommendation of the Council.
(5) The retirement benefits of an officer against whom criminal or disciplinary proceedings are pending shall be withheld until the proceedings are concluded.

(6) An officer who is dismissed is not entitled to any retirement benefits.
Regulation 126—Calculation of pension and gratuity (1) Full pension and gratuity shall be calculated as the product of the duration of service in months multiplied by the consolidated annual salary attached to the rank on which the officer retired and the appropriate pension constant of 1/480.

(2) Gratuity shall be paid at the rate of twenty-five per cent of full pension multiplied by twenty years.
(3) The consolidated annual salary to be used for the calculation of pension and gratuities shall be the basic salary and allowances enjoyed by an officer at the time of retirement.

Regulation 127—Monthly pension (1) The Chief Fire Officer, Deputy Chief Fire Officers and any officer not below the rank an Assistant Chief Fire Officer II shall be paid a monthly pension equivalent to the consolidated monthly salary of the officer concerned.
(2) An officer of the rank of Divisional Officer I and below shall be paid a monthly pension equivalent to eighty per cent of consolidated monthly salary of the officer.

52 Regulation 128—Commuted pension (1) The estate of an officer who is on retirement from the Service and lives for less than twenty years after retirement is entitled to commuted pension which shall be calculated as the product of the unexpired period multiplied by the monthly pension of the officer at the time of death.
(2) The commuted pension shall be paid to the nominated beneficiaries of the deceased officer or where there are no nominated beneficiaries, the legal representative of the deceased officer shall share the commuted pension in accordance with the Intestate Succession Act, 1985 (P.N.D.C.L.

111).
111).

Death Gratuity and Compensation Regulation 129—Death Gratuity (1) An officer who dies while in active service is entitled to death gratuity calculated as the product of the full pension of the officer multiplied by twenty years and divided by two.
(2) A death gratuity shall be paid to the nominated beneficiaries of the officer or where the nominated beneficiaries do not exist, to the legal representative who shall distribute it in accordance with the will of the deceased officer or the provisions of the Intestate Succession Act, 1985 (P.N.D.C.L.

111).

(3) Despite subregulation (2), the surviving spouse is entitled to fifty percent of the monthly pension of the deceased officer.
(4) Surviving children of a deceased officer who are (a) under twenty-one years of age, or (b) twenty-one years or above but still pursuing full time education or learning a vocation are entitled to fifty per cent of the monthly pension of the deceased officer until each child attains the age of twenty-one years or completes the education or vocation.
Regulation 130—Compensation (1) An officer who sustains injuries in the execution of lawful duties is entitled to compensation under the Workmen’s Compensation Act, 1987 (P.N.D.C.L.

187).

(2) The degree of impairment shall be determined by a medical officer of the Service or a government approved medical officer.
(3) An officer who dies in the execution of a lawful duty without the fault of the officer is entitled to compensation calculated in accordance with a formula recommended by the Council with the approval of Government.
(4) The compensation under subregulation (3) shall be paid to the nominated beneficiaries of that officer or where the nominated beneficiaries do not exist, to the legal representative of the officer who shall distribute the compensation in accordance with the will of the deceased or the provisions of the Intestate Succession Act, 1985 (P.N.D.C.L.

111).
111).

53 (5) An officer whose personal belongings are destroyed as a result of a mob attack, a natural disaster or any other circumstances without the fault of that officer, shall be paid an appropriate compensation from the Welfare Fund approved by the Management Committee of the Fund.
Vacation of Official Accommodation Regulation 131—Vacation of official accommodation on death of an officer (1) In the event of the death of a serving officer, the surviving spouse and children are entitled to stay in the official accommodation for a period of not more than ninety days after the burial of the officer.
(2) The Service shall provide transport to convey the personal belongings of the deceased officer, the spouse and children to the hometown of that officer or place of settlement, whichever is applicable.

Regulation 132—Vacation of official accommodation on retirement of an officer (1) Where an officer retires from the Service, that officer is entitled to stay in the official accommodation for a period not more than ninety days after the effective date of retirement.
(2) The Service shall provide transport to convey the officer, the spouse, children and their personal belongings to the hometown or place of settlement, whichever is applicable.

Regulation 133—Vacation of official accommodation on release from the Service on medical grounds An officer who is released from the Service in accordance with regulation 122 shall vacate the official accommodation within ninety days after the officer has been served with a notice of retirement.
Regulation 134—Vacation of official accommodation on release from the Service on grounds of inefficiency An officer who is released from the Service in accordance with regulation 123 shall vacate the official accommodation within sixty days after the officer has been served with a notice of release.

Regulation 135—Vacation of official accommodation on resignation of an officer An officer who resigns from the Service shall vacate the official accommodation the day after the effective date of resignation.
Regulation 136—Vacation of official accommodation on release of an officer with benefits An officer who is removed from the Service with full or reduced benefits shall vacate the official accommodation not later than ninety days following the removal from the Service.

Regulation 137—Vacation of official accommodation on dismissal An officer who is dismissed from the Service shall vacate the official accommodation within thirty days after that officer has been served with notice of dismissal.
Regulation 138—Vacation of official accommodation on deserting office 54 An officer who deserts the Service is deemed to have vacated the official accommodation on the date the desertion took place.
Accessories and Certificate Regulation 139—Accessories of retired officer (1) An officer of the rank of Assistant Chief Fire Officer II or above who retires honourably from the Service, may retain the following accessories: (a) mess kits; (b) ceremonial uniform; (c) number one Service uniform; and (d) any other property of the Service that the Chief Fire Officer considers appropriate.
(2) A senior officer who is below the rank specified in subregulation (1), and retires honourably from the Service, may retain the following: (a) ceremonial uniform; and (b) other property of the Service that the Chief Fire Officer considers appropriate.

(3) A retired officer may, with the permission of the Chief Fire Officer, wear a retained accessory to a function organised by the Service.
Regulation 140—Certificate of Service The Chief Fire Officer shall issue a Certificate of Service to an officer who retires honourably from the Service.

Service Awards Regulation 141—Service awards (1) There shall be an award of medals and decorations of personnel in recognition of service and personal accomplishment in the discharge of duties.

(2) The awards shall be displayed as part of the Ghana National Fire Service uniform insignia.
(3) A medal award committee shall be constituted at the Regional and National levels to determine the personnel who are qualified for each award.

(4) Nominees for national awards shall be selected from personnel nominated at the regional level.

(5) The citation accompanying the medals shall be as set out in the Tenth Schedule.

(6) The Chief Fire Officer may create categories of awards and medals of decoration as and when the exigencies of the Service demand and subject to the approval of the Council.
(7) The sources of funding for an award specified in regulation 142, 143, 144, 145, 146 and 147 and decoration shall be disbursed from the Fire Officers Welfare Fund.

Regulation 142—Long service award 55 (1) An officer of the rank of Station Officer I or below who has served with exemplary conduct for sixteen years in the Service is eligible for the Long Service and Good Conduct Medal.
(2) A senior officer shall be eligible for Long Service and Efficiency Medal on completion of ten years continuous service in a senior rank with exemplary conduct and efficiency.

Regulation 143—Chief Fire Officer’s Special Medal (1) The Chief Fire Officer's Special Medal shall be awarded to an officer who exhibits efficiency and exemplary conduct in the discharge of the duties of that officer.
(2) The recommendation for the award of the Special Medal shall be made by the immediate officer in-charge of the officer concerned.

Regulation 144—Dedication award (1) The Dedication Medal shall be awarded to personnel who exhibit commitment to the vision of the Service.

(2) The Dedication Medal may be awarded posthumously.
Regulation 145—Medal of valour (1) The Medal of Valour shall be awarded to an officer who exhibits act of valour and heroism under hazardous conditions or life-threatening circumstances to save life and property.

(2) The Medal of Valour may be awarded posthumously.
Regulation 146—Medal of honour (1) The Medal of Honour shall be awarded to an officer who delivers outstanding service in respect of fire, rescue and emergency services to the course of the Ghana National Fire Service, to provide public safety in the country.

(2) The Medal of Honour may be awarded posthumously.
Regulation 147—Merit award (1) The Merit Award shall be awarded to an officer who performs assigned duties in an outstanding, extraordinary and superior manner so as to merit commendation and recognition from the Service.

(2) The Merit Award may be awarded posthumously.


Regulation 148—Certificate of good conduct (1) The Chief Fire Officer shall grant a certificate of good conduct to an officer who leaves the Service for any reason other than dismissal after the officer has served for more than twenty- four months.

(2) The Chief Fire Officer shall grant a discharge certificate to an officer who leaves the Service after the officer has served for less than twenty-four months.
Miscellaneous Provisions Regulation 149—Civilian employees 56 (1) Civilian employees of the Service consist of (a) permanent employees; and (b) temporary employees.

(2) The Service may temporarily engage a civilian to undertake a specific assignment for the Service for which that civilian would be paid off upon successful completion of that assignment.

(3) A civilian engaged in accordance with paragraph (b) of subregulation (1) is not an officer of the Service.
(4) For the purposes of this regulation, a permanent civilian employee is a professional or non- professional person whose services are required by the Service.

(5) The Human Resource Directorate of the Service, in consultation with the Chief Fire Officer shall, subject to the approval of the Fire Service Council, determine the nature and number of professionals to be employed depending on the exigencies of the Service.
(6) A permanent civilian employee shall, upon entry into the Service, be assessed and placed in accordance with the guidelines in the Human Resource Policy of the Service.

(7) The promotion of the civilian employee shall be in accordance with the Human Resource Policy of the Service.

(8) The salary and other conditions of service of civilian employees shall be determined in consultation with the Fair Wages and Salaries Commission.
(9) Without limiting subregulations (1) to (8), the Council shall issue guidelines on the conditions of service which shall include the terms of employment, promotion, training and retirement of a civilian employee.

(10) The Service may, in accordance with subsection (5) of section 19 of the Act, engage on a temporary basis, the services of a civilian as a consultant to undertake a specific assignment for the Service.
(11) A consultant engaged by the Service pursuant to subregulation (10) is not an officer of the Service.

Regulation 150—Farewell ceremonies (1) An officer of the rank of Assistant Chief Fire Officer II and above proceeding on retirement shall be “Pulled Out of Command” and given parting gifts.

(2) A Regional Fire Officer, Commanding Officer, Commandant, Metropolitan, Municipal or District Fire Officer shall be pulled out when proceeding on retirement and shall be given parting gifts.
(3) All other officers shall be accorded a farewell reception and presented with parting gifts when proceeding on retirement.

(4) The pull out and farewell ceremonies shall be performed on the last working day before the terminal leave of the retiring officer commences.

57 (5) The Chief Fire Officer shall form a committee to determine the modalities for the pull out and farewell ceremonies and the parting gifts.
(6) The funding for the farewell ceremonies shall be drawn from the Fire Officers’ Welfare Fund.

Regulation 151—General complaints and petitions An officer may lodge a complaint or make a petition in accordance with the National Fire Service Disciplinary Regulations, 2003 (L.I.

1725).
1725).

Regulation 152—Confidentiality (1) An officer or a civilian permanently employed by the Service, whether retired or in active service, shall not (a) divulge to an unauthorised person any classified information that comes to the knowledge of that officer or civilian; (b) unlawfully remove or destroy any official document; or (c) send an official document to an unauthorised destination.
(2) For the purpose of subregulation (1), the following constitutes classified information: (a) personal information relating to another officer of the Service; (b) information concerning operational activities of the Service; (c) Service Instructions or directives concerning operations of the Service; (d) matters relating to the transactions, proceedings and decisions of the (i) Council including the sub-committees of the Council; (ii) Regional Command of the Service; (iii) Appointments and Promotions Advisory Committee; (iv) Directors; and (v) Management Committees; and (e) any other information that is unauthorised and the disclosure of which is prejudicial to the image or integrity of the Service.
(3) An officer or a civilian permanently employed by the Service who contravenes subregulation (1) is liable to disciplinary action under disciplinary proceedings or a criminal prosecution.
Regulation 153—Interpretation In these Regulations, unless the context otherwise requires, “accommodation” means a housing facility to which an officer is entitled in accordance with the Housing Allocation Policy of the Service; 58 “Advisory Committee” means the Fire Service Appointments and Promotions Advisory Committee established under regulation 10; “appointing authority” means the President acting in accordance with the advice of the Council or the person to whom power is delegated by the President under clause (2) of article 195 of the Constitution; “appropriate authorities” include the President of the Republic of Ghana and the Minister responsible for the Service; “batman allowance” means the allowance that is paid by the Service to a senior officer instead of providing that officer with a domestic assistant; “burial with the full honours of the Service” includes the attendance of the Fire Service Band at the funeral, performance of bearer party, sounding of last post and reveille accorded to the rank of Assistant Chief Fire Officer II and above; “Chief Fire Officer” means the person appointed as the head of the Service by the President in accordance with article 195 of the Constitution; “child” means (a) a biological child of an officer; (b) a person adopted under any enactment by an officer; (c) a person adopted under customary law by an officer; or (d) a person recognised by an officer as a child of that officer; “commissioned officer” means an officer of the rank of Assistant Divisional Officer II and above; “consolidated salary” means the basic salary and all approved allowances attached to the rank; “Council” means the Fire Service Council established under section 5 of the Ghana National Fire Service Act, 1997 (Act 537); “Establishment Schedule” means the organogram of the Service that provides the ranks in the Service, the responsibility attached to each rank and the reporting lines in the Service; “Fire Academy and Training School” means the School established by the Service to offer professional
 training to serving officers, officer cadets, recruits and the general public in firefighting and prevention; “fire burial” includes performing bearer party and sounding of bugle at the funeral in accordance with the rank of the departed officer; “Fire Service Instructions” means the Service policy directives and guidelines issued for the administration of the Service by the Chief Fire Officer; “Fire Service Management” includes the Chief Fire Officer and Directors of the various Directorates of the Ghana National Fire Service Headquarters; “gratuity” means a lump sum of money paid to an employee upon retirement; 59 “junior officer” means an officer below the rank of Assistant Divisional Officer II and as specified in the Third Schedule; “Management Committee” means (a) the National Fire Service Management Committee established under regulation 12; (b) the Regional Service Management Committee established under regulation 16; and (c) the Metropolitan, Municipal or District Management Committee established under regulation 20; “market premium” means an allowance paid to a category of employees in a public service establishment, for the purpose of attracting and retaining critical and scarce skills pertaining to that category of employees in the establishment, on the basis of guidelines established by the Fair Wages and Salaries Commission; “medical board” means the body of medical personnel set up by the Ministry of Health in accordance with Government policy; “money” includes coins, bank notes, postal orders, cheques, bankers’ draft and other valuable securities; “non-commissioned officer” means an officer below the rank of Assistant Divisional Officer II; “officer” means a person appointed to an established post under subregulations (1) and (2) of regulation 5; “officer cadet” means a person undergoing training to become a commissioned officer of the Service; “pension” means the regular monthly payment to an officer on retirement; “performance improvement
 programme” means a remedial programme aimed at helping an officer, with a performance deficiency, the opportunity to improve; “personal representative” means the executor, original or by representation, or the administrator for the time being, of a deceased person; “professional” means a member of a professional body registered under an enactment for the time being in force regulating that professional body; “recruit” means a person undergoing training to become a non-commissioned officer of the Service; “Region" means an area designated by the Service for its operational and administrative duties; “retired officer” means an officer who is no more in active service for reasons other than dismissal, desertion or removal by due process of the law; “salary” includes wages; “schedule officer” refers to head of Directorate designated by the Chief Fire Officer to perform specific duty; 60 “senior officer” means an officer of the Service who is on the rank of an Assistant Divisional Officer II or above; “specialised fields or duties” include marine fire fighting and rescue duties, aerial fire fighting and rescue duties and forensic laboratory research duties; “spouse” means a person married in accordance with the Marriages Act, 1884 - 1985 (CAP 127) or customary law; “Station” means a location of the Service in a Region; “technical officer” means a driver, artisan, bandsman, sportsman, technician and any other person that the Council may determine; and “unprofessional conduct” means an unacceptable or inappropriate behaviour of an officer such as intimidation, bullying, sexual harassment, rude and loud comments, use of offensive and abusive language, stealing, persistent lateness to duty and engaging in an activity without reasonable excuse and issuing of violent threat.
SCHEDULE FIRST SCHEDULE Directorates, Departments and Units (regulations 3(1), 3(3) and 3(4)) S/No.

Directorate Departments Units 1.

Administration 1.

Secretariat of the Chief Fire Officer 2.

Record & Statistics 3.

Public Relations 1.1 Chief Staff Officer 1.2 Confidential Registry 2.1 General Registry 3.1 Protocol and External relations 3.2 Audio-Visual/Library 3.3 Media Relations 2.

Operations 1.

Incidence Response 2.

Communications 3.


Disaster management 1.1 Structural Firefighting 1.2 Marine 1.3 Hazardous Material Management 61 1.4 Transport Accident 2.1 Mobilising Control 2.2 Situational Reports and Monitoring 3.1 Disaster response and resilience 3.

Special Duties 1.

Incident Investigation 2.

Intelligence 1.0 Incident Scene Preservation 1.2 Field Investigation and Report Writing 1.3 Forensic Laboratory 2.0 Information gathering and Analysis 4.

Welfare 1.

Music 2.


Guidance and counselling 3.

Religious Affairs 4.

Messes and Canteens 5.

Schemes and Associations 1.0 Fire Service Bands 1.2 Choirs 2.1 Family Life and Retirement 2.2 Trauma Care Unit 5.

Technical Services 1.

Maintenance 2.

Transport 1.1 Mechanical Workshop 1.2 Electronic Workshop 2.1 Fuel Depot 2.2 Fleet Management 6.

Finance 1.

Accounts 2.

Budget 1.1 Salaries and Compensation 1.2 Pensions 1.3 Treasury 7.

Fire Safety 1.

Occupational Health and Safety 2.

Public education 3.
Public education 3.

Certification 4.

Enforcement 1.1 Inspectorate 62 1.2 Risk Assessment 2.1 Institutional and Community 4.1 Guidelines, Codes and Standards 8.

Human Resource, Development and Training 1.

Training 2.

Human Resource Management 3.

Sports and Recreation 1.1 Curriculum Development 1.2 Professional and Career Development 2.1 Human Resource Planning Unit 2.2 Promotion Examinations 2.3 Recruitment and Enlistment 9.

Logistics 1.

Supply Chain Management 2.

Estate 3.


Project Office 1.1 Central Stores 1.2 Tailoring 2.1 Accommodation 2.2 Land valuation and Development 2.3 Technical and Building Drawings Unit 10.

Research and Information Technology 1.

Research 2.

Information Communication Technology 11.

Policy Planning, Monitoring and Evaluation 1.

Policy Planning 2.

Monitoring and Evaluation 2.1 Monitoring Team and Evaluation Team 2.3 Performance 12.

Rural Fires 1.

Bushfire Prevention and Suppression 2.


Ecology Preservation 1.1.

Volunteer Squads 1.2 Enforcement 13.

14.

15.

Legal Health 1.
Clinics and Health Post** Internal Audit reports directly to the Chief Fire Officer 63 SECOND SCHEDULE Posts and Ranks for Commissioned Officers (regulations 4(1) and 5(1)) Chief Fire Officer Deputy Chief Fire Officer Assistant Chief Fire Officer I Assistant Chief Fire Officer II Divisional Officer I Divisional Officer II Divisional Officer III Assistant Divisional Officer I Assistant Divisional Officer II Officer Cadet THIRD SCHEDULE Posts and Ranks for Non-Commissioned Officers (regulations 4(1), 5(2) and 153) Station Officer I and Group Officer I Station Officer II and Group Officer II Assistant Station Officer and Deputy Group Officer Subordinate Officer and Assistant Group Officer Leading Fireman and Leading Firewoman Senior Fireman and Senior Firewoman Fireman and Firewoman Recruit Fireman and Firewoman FOURTH SCHEDULE (regulation 7(1)) a) Ranks, Badges and Gorgets RANK (COMMISSIONED OFFICERS) BADGES Chief Fire Officer 64 A bar, laurel wreath with two large impellers and a star woven in white and black thread and made of silver metal as an epaulette.
Deputy Chief Fire Officer A laurel wreath with a large impeller and two small impellers woven in white and black thread and made of silver metal as an epaulette, Assistant Chief Fire Officer I A bar laurel wreath with one large impeller and one small impeller woven in white and black thread and made of silver metal as an epaulette.

Assistant Chief Fire Officer II A laurel wreath with one large impeller and one small impeller woven in white and black thread and made of silver metal as an epaulette.
RANK (COMMISSIONED OFFICERS) BADGES Divisional Officer I A bar with a laurel wreath and one large impeller woven in white and black thread and made of silver metal as an epaulette.

Divisional Officer II A laurel wreath and one large impeller woven in white and black thread and made of silver metal as an epaulette.
Divisional Officer III A laurel wreath and one small impeller woven in white and black thread and made of silver metal as an epaulette Assistant Divisional Officer I Three large impellers woven in white and black thread and made of silver metal as an epaulette Assistant Divisional Officer Two large impellers and one small impeller woven in white and black thread and made of silver metal as an epaulette.
RANK (COMMISSIONED OFFICERS) BADGES Group Officer I 65 Two large impellers woven in white and black thread and made of silver metal as an epaulette.

Three small impellers woven in white and black thread and made of silver metal as an epaulette.

Deputy Chief Fire Officer Group Officer II thread and/or made of silver metal as an epaulette.
One large impeller and one small impeller woven in white and black One large impeller and one small impeller woven in white and black thread and/ or made of silver metal as an epaulette.

Assistant Station Officer Deputy Group Officer One large impeller woven in white and black thread and made of silver metal as an epaulette Two small impellers woven in white and black thread and made of silver metal as an epaulette.
Subordinate Officer Assistant Group Officer Two large strips woven in white and black thread and made of silver metal as an epaulette.

66 One small impeller woven in white and black thread and made of silver metal as an epaulette.

Leading Fireman Leading Firewoman One large strip woven in white and black thread and or made of silver metal as an epaulette.

One large strip woven in white and black thread and made of silver metal as an epaulette.
Senior Fireman Senior Fin-woman Blank epaulette Fireman / Firewoman And Recruit Fireman/ Firewoman No epaulette FIFTH SCHEDULE PERSONAL DATA FORM AND DECLARATION (regulations 32(1) and 33) INDEX NUMBER PHOTO 1.

FIRST NAME 2.

SURNAME 3.

OTHER NAMES 4.

DATE OF BIRTH DD / MM / YY 5.

PLACE OF BIRTH 7.

HEIGHT 67 M / CM 6.

SEX FEMALE MALE 8.

RELIGION 9.

APPLICANT’S HOME TOWN & ADDRESS 10.

CURRENT RESIDENTIAL ADDRESS 11.

POSTAL ADDRESS 12.

(a) TEL.

NO.


(Residence): (b) CELL PHONE NUMBER: (c) ELECTRONIC MAIL ADDRESS: 13.

EMERCENGY CONTACT [Name and address of Contact] 14.

RELATIONSHIP TO CONTACT 15.

NAME AND ADDRESS OF FATHER 16.

NAME AND ADDRESS OF MOTHER 17.

FATHER’S HOMETOWN 18.

MOTHER’S HOMETOWN 19.

MARITAL STATUS DIVORCED MARRIED SINGLE WIDOWED SEPARATED 20.

NAME AND ADDRESS OF SPOUSE(S) CHILDREN 21.

NAME AND DATE OF BIRTH OF (1) (2) (3) (4) (5) 22.

NAME AND ADDRESSES OF NEXT OF KIN 23.


SCHOOLS ATTENDED 68 NAME AND LOCATION OF SCHOOLS DATES ATTENDED (FROM – TO) QUALIFICATION a. b. c. d. e. 24.

SPECIAL SKILLS a. b. c. 25.

WORK EXPERIENCE ORGRANISAION FROM TO 26.

Last position held in previous employment ……………………………………………………………………………………….................. ....................................... previous 27.
………………………………….............................................................. Reason(s) leaving for employment …………………………………………………………………………………………….......... ....................................... …………………………………………………………………………………………….......... ....................................... …………………………………………………………………………………………….......... .......................................

If convicted of any criminal offence, provide details The i.
.………………………………….................................................... offence nature and the of nature of conviction: …………………………………………………………………………………………….......... ....................................... 69 …………………………………………………………………………………………….......... ....................................... ii.
Previous convictions for any criminal offence: ………………………………………………………………………………………….............. ...................................... ………………………………………………………………………………………….............. ...................................... ………………………………………………………………………………………….............. ...................................... ………………………………………………………………………………………….............. ...................................... 28.
HOBBIES AND INTERESTS a. b. c. Declaration “I declare that the information I have given is complete and correct to the best of my knowledge.

I understand that any false answers or withholding of any relevant information may provide grounds for the withdrawal of any offer of appointment or its immediate cancellation if an appointment has been accepted or for the prosecution for criminal offence” Signature: …………………………..................
Date: ………………………….................. SIXTH SCHEDULE Badge of Authority (regulation 37 (4)(a)) SERVICE WITH COMPASSION It is an eight insignia of the Service which reflects the core values of the Service.
At the center of the insignia is a helmet with black star of the crown sandwiched by two (2) Fireman axes surrounding the helmet is a red ring which stands for “An unbroken Service” with the inscription “Ghana National fire Service” At the base of the insignia is a banner with the motto of the Service “Service with Compassion”, on it.
70 CHAIRPERSON Ghana National Fire Service Council SEVENTH SCHEDULE NOMINATION FORM FOR PAYMENT OF GRATUITY (regulation 40(1)) NAME OF NOMINATING OFFICER (IN FULL): ………………………………………………………………………………….......................... ...................................................................……….
RANK: …………………………………………………………………….............................................. ...............................................…………… DEPARTMENT: …………………………………………………………….......................................................... ...................................………… DATE OF APPOINTMENT IN GOVERNMENT SERVICE: ………………………………………………….......................................................................... ..................……………………………………….
I, the undersigned, ……………………………………............……………..do hereby make this nomination pursuant to the provisions of section 3 of Part II of the Pensions (Amendment) Act,1971 (Act 369).

NAME(S) OF NOMINEE(S) RELATIONSHIP OF NOMINEE(S) TO NOMINATOR GRATUITY PRESENT ADDRESS OF NOMINEE(S) PROPORTION PAYABLE TO EACH NOMINEE IF MORE THAN ONE NOMINATED OF 1 …………..............…….

2 …………..............…….

3 ………….............…….

4 …….............………….

5 ….............…………….

6 ………….............…….


7 ……….............……….

8 …….............………….

9 ………............……….

10 ……............……….

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71 …………...............…….

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Witness: Name: 72 Rank: Signature: ............................................................ ............................................................ Head of the nominator’s department or Magistrate Signature of nominating officer Date …………………………………………..
Date ………………………….......... EIGHTH SCHEDULE PART A Oath of Allegiance (regulation 41) I, …………………………………………………………………………………………….., do ( in the name of the Almighty God swear) (solemnly affirm) that I will bear true faith and allegiance to the Republic of Ghana as by law established; that I will uphold the sovereignty and integrity of Ghana; and that I will preserve, protect and defend the Constitution of the Republic of Ghana.
(So help me God) (To be sworn before the President, the Chief Justice or any other person as the President may designate.)
PART B Oath of Secrecy (regulation 41) I, ………..................................………………………………………………, holding the office of ………………………………………………………………………… do ( in the name of the Almighty God swear) (solemnly affirm) that I will not directly or indirectly communicate or reveal to any person any matter which shall be brought under my consideration or shall come to my knowledge in the discharge of my official duties except as may be required for the discharge of my official duties or as may be specifically permitted by law.
(So help me God).

(To be sworn before the President, the Chief Justice or any other person as the President may designate.)

NINTH SCHEDULE CLEARANCE FORM (regulation 124) GHANA NATIONAL FIRE SERVICE OFFICER’S DISCHARGE CERTIFICATE ISSUED BY THE AUTHORITY OF GHANA NATIONAL FIRE PHOTOGRAPH OFFICER’S 73 GHANA NATIONAL FIRE SERVICE Name: …………………………….

Age: ……………………………… Rank on Discharge: ……………… Length of Service:………………...
THIS IS TO CERTIFY THAT No: ……………………………… Name: …………………………… Served in this Service for:……….... GENERAL REMARKS: …………………………………… …………………………………… Rank: …………………………….. …………………………………… Signed: …………………………..

Title: ……………………………..

This Certificate will only be issued to officers who have completed two or more years’ service.

PARTICULARS OF SERVICE Date of Joining Service: …………...

Date of Discharge: ………………...

Cause of Discharge: ……………….


…………………………………….. …………………………………….. …………………………………….. for Chief Fire Officers TENTH SCHEDULE 74 CITATION (regulation 141(5)) Long Service and Good Conduct Medal Rank:………………..........................................................……………Name:………………… …..................................................................was born on………………………….................................................................……….enlisted into the Ghana National of …………………………….

(month), …………………., (year).


You worked in various capacities at various stations/Posts as follows ………………….. Having served a minimum of twenty years with unblemished record, the Ghana National Fire Service awards you this medal.

Congratulations!

the ………………................. Service Fire day on Chief Fire Officer's Special Medal Rank: …………………………….

Name: ……………………………………………….

was born on ………………………………………………….enlisted into the Ghana National Fire Service on the …………………….
day of ………………………………………….. (month), ...................... , (year).

You worked in various capacities at various stations/Posts as ……………… Having served with efficiency and exemplary conduct in the discharge of your duties, the Ghana National Fire Service awards you this medal.

Congratulations!

Dedication Award Rank: …………………….


Name: ………………………………………………………was born on ………………………………………………… enlisted into the Ghana National Fire Service on the ,………………………… day of …………………………………….. (month), ..................... , (year).

You worked in various capacities at various stations/posts as …..………………………….. Having shown your commitment to the cause of the Ghana National Fire Service.

Congratulations!
Congratulations!

Medal of Val our Rank: ………………………….. Name:……………………….……………………….was born on ………………………………………………… enlisted into the Ghana National Fire Service on the ……………………….

day of …………………………………… (month), ...................... , (year).

You worked in various capacities at various stations/Posts as …………………………… Having shown conspicuous act of valor and heroism under hazardous condition to save life and property.

Congratulations!
Congratulations!

Medal of Honour Rank: …………………………… Name: ………………………………………………was born on ………………………………………………..enlisted into the Ghana National Fire Service on the……………….

day of ……………………………………………….

(month), ...................... , (year).

You worked in various capacities at various stations/Posts as …………………………………… Having performed outstanding service to Ghana National Fire Service or the public safety of the country with regards to fire, rescue and emergency service.

Congratulations!
Congratulations!

75 Merit Award Rank: ………………………….

Name: ……………………………………………….

was born on ……………………………………………….

enlisted into the Ghana National Fire Service on the ………………….

day of ……………………… (month), …...................... , (year).

You worked in various capacities at various stations/Posts as …………………… Having performed assigned duties in outstanding, superior and extraordinary manner which deserves the commendation and recognition of the Ghana National Fire Service.

Congratulations!
Congratulations!

Certificate is to certify This Name: ……………………………............................................................................. has been awarded (type of award) this …………………..day of …………………………… (month), ……………………(year).

……………………….. Rank that HON.

AMBROSE DERY Minister responsible for the Interior Date of Gazette Notification: 6th October, 2020.

Entry into force: 9th November, 2020.

76