Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698143560024.pdf (Mauritius)
CHAPTER SIX MISCELLANEOUS 2001 to June 2003 2001 to June 2003 6.1 Security and Confidentiality Security is a very important aspect at the PSC and DFSC.

With a view to reinforcing the security at this office different measures have been taken: n Disclosure of Information Members of the Staff are not allowed to disclose any type of information to any unauthorised person.
n Access to Divisions/Sections Heads of Division have been instructed that access to their division is restricted to officers belonging to that particular division and other officers are allowed access only on o fficial business.

The offices of the Chairman, the Deputy Chairmen, and the Commissioners, the Confidential Registry and offices occupied by the Confidential Secretaries are considered as restricted zones and access thereto is limited.
n Access to Files Access to files at the Registries is strictly controlled and monitored and files are issued to schedule officers only.

n Contact with candidates calling at the office Members of the staff are not allowed to hold any type of discussion with candidates or to talk to them except for official purposes.
n Access to Office Premises No unauthorised person is allowed access to the office premises before, during and after office hours, except with prior approval of the Secretary or unless convened officially by the Commissions.

6.2 Computerisation project of the PSC and DFSC The computerisation of the office of the PSC and DFSC started in 1992 following a study carried out by the State Informatics Limited in collaboration with the Central Informatics Bureau.
2001 to June 2003 43 6.2.1 Objectives The objectives for embarking on such a project were to: n Enhance the administrative efficiency of the PSC and DFSC by improving its capacity to speedily process recommendations from Ministries/Departments, thus enabling the Commissions to respond to their requests within reasonable time limits; n Redistribute human resources normally involved in routine work and to channel them towards higher value activities; n Improve the availability and quality of information to enable the Commissions to take prompt decisions; and n Provide, as and when required, various types of management information reports and statistics for the compilation of adhoc and annual reports.
6.2.2 First Phase Computerisation has so far been carried out in the Recruitment Division, the Scrutiny Division A and the Registry and has enabled the Commissions to improve their efficiency in processing cases and in handling selection exercises.

The following benefits have resulted from the computerisation of the above mentioned functions: u Recruitment Division Computerisation has helped in processing applications much faster and with greater precision.
The following information which is generated by the computer makes several selection exercises s i m u l t a n e o u s l y: it possible to handle n Eligibility/non-eligibility of candidates; n Acknowledgement of applications; n Reports on applications; n n Convocation letters to candidates; and Reports with all relevant data on candidates.
u Registries At the level of the Registries the following advantages have been noted: n Quick filing of mail as files can be easily located and retrieved; 44 2001 to June 2003 n Availability of information on all incoming and outgoing mail; and n Availability of relevant policy decisions and legal advice online for quick reference.

u Scrutiny Division A The computerisation of the Scrutiny Division A started in 1994.
The database for the system was designed to provide all the basic information on any public officer, e.g.

his basic particulars like date of birth, address, marital status, career history, date joined service, date of present/previous appointment, seniority on previous and present appointments.

The system caters for a huge amount of reports in the form of letters that are sent to Ministries/Departments relating, among others, to appointment, promotion, retirement or transfer.
As many as 250 p ro f o r m a of such letters have been incorporated in the system.

6.2.3 Second Phase Much has been done and achieved in respect of computerisation during the last decade.

T h i s has been made possible with the commitment and full involvement of the officers.

The system now needs to be upgraded and extended to cover other divisions and functions which need to be computerised.
In this context, there is an ongoing project at the office, in close collaboration with the Central Informatics Bureau and the State Informatics Limited, to effect a complete review of the system including the replacement of terminals by Personal Computers, updating existing functions and integrating new functions which had not been computerised previously.

To be in line with Government decision to provide certain of its services electronically, the Commission has set up its website since August 2001.
This provides basic information on the PSC & DFSC and also on all advertisements of vacancies in the public service through a link with the website of the Ministry of Civil Service A ffairs & Administrative Reforms.

Application Forms are available in the PDF format on the website for download.

The website address of the Public and Disciplined Forces Service Commissions is as follows : ( h t t p : / / p s c .

g o v .
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m u/) Another major step in the context of the setting up of the Government Online Centre will be the online applications for posts advertised in the public service.

The computerised system contributes in enhancing the overall performance of the PSC and D F S C .
2001 to June 2003 45 6.3 Expenditure The expenses of the Commissions for the last three financial years are as follows: Table IX – Expenditure for Financial Years 2000 – 2003 Expenses Rs 000 2000-01 Rs 000 2001-02 Rs 000 2002-03 Rs 000 Personal Emoluments 13,361 13,780 14,144 Wages Travelling & Transport Maintenance & Running of Vehicles Maintenance of Buildings, Grounds, Plant & Equipment IT Facilities Others TOTAL 134 1,859 116 166 312 2,207 39 46 2,032 2,230 66 219 480 262 230 415 1,694 2,296 18,155 18,310 19,623 1.
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46 2001 to June 2003 6.4 Welfare The Public Service Commission Staff Welfare Association (PSCSWA) was set up in 1993 and is affiliated to the Public Officers’ Welfare Council since 1994.

It has participated in many activities organised by the Council especially in football tournaments and the Civil Service Kermesse.

The PSCSWA has won the first prize in the Kermesse organised by the Council on three occasions namely in 1996, 2000 and 2002 and the second prize in 2001.
A special prize was also awarded to the PSCSWA on the occasion of the 10th Anniversary of the POWC in 2002.

The success of the Association is attributed to the active participation of all staff members.

The PSCSWA has one hundred members and its main source of revenue is a monthly subscription fee.
Its main objective is to cater for the welfare of all its members and it is very active in organising sports, leisure and recreational activities such as indoor game tournaments, outings, family day, mid-year lunch, culinary exhibition, donation at charitable institutions, blood donation and medical screening, children’s day/end of year party and farewell parties for officers going on retirement.
The Association organised/participated in the following activities for the period 2001 to June 2003: u Activities for Year 2001 n Mid Year Lunch 2001 n n n n Football Tournament Indoor Games Tournament 2 Outings - Petrin-Gorges & Flic-en-Flac Civil Service Kermesse 2001 n Donation at Charitable Institution (“Mere Augustin” Home, Rose Belle) n End of Year Party u Activities for Year 2002 n Mid Year Lunch 2002 n 2 Retirement Parties n Outing – visit to Midlands Dam n Donation at Charitable Institution (“Fille de Marie” Home, Rose Hill) n n n n Civil Service Kermesse 2002 Indoor games tournament Children’s Party End of Year Party u Activities up to June 2003 n Mid Year Lunch 2003 n Indoor game tournament n One Retirement Party 2001 to June 2003 47