Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697751329472.pdf (Georgia)
Regulation for Inviting and Hosting Foreign Visitors at Caucasus International University 1.

Caucasus International University (hereinafter - the university) establishes a Regulation for Inviting and Hosting Foreign Visitors (hereinafter- the regulation) with the purpose of carrying out academic and scientific activities to promote an organized and effective implementation of the activities within the internationalization strategy of the university.

2.
2.

With the purpose of the present regulation, the following individuals are considered as foreign visitors: a professor appointed in an academic position at university living abroad, a visiting professor, a honorable guest having special achievements in the field, a researcher, a scientist, a visiting professional within the external expertize of the university or any individual invited at university due to the academic- scientific and developmental objectives of the university.

3.
3.

Regulation for Inviting and Hosting Foreign Visitors manages the activities to be implemented before and after arrival, identifies the responsible person/unit and divides responsibilities.

1.

Before Arrival # Activity 1 Gaining information on the academic course/lecture to be delivered; as well as on the activity, scientific research, project, audit to be implemented.
2 3 4 Identifying a hosting professor, student and other administrative person in compliance with the content of academic course/lecture, research and other activities.

The decision on receiving visitor is made in Dean’s Office or in International Relations Department according to the content of the visit.

A special template #1 is to be filled.


In case of filling the template by Dean’s Office, the completed one is sent to International Relations Department, in case of a researcher’s visit- it is also sent to Scientific Research Department.

International Relations Department fills a template #2 in agreement with corresponding structures of the university and chooses the responsible persons and identifies deadlines.
Responsible Structural Unit/ Person Faculty administration (Dean and/or Programme Supervisor) Academic personnel of the corresponding direction or International Relations Department.

Faculty administration Faculty administration, International Relations Department.

Templates #1 and 2, provided with a written consent by International Relations Department, are submitted to Rector or Deputy Rector in the field of International Relations and the visit is agreed.
In case of a researcher’s visit, a written consent is also provided by Scientific Research Department.

6 The resolution on co-funding/ the invitation of a visitor is made by Chancellor with Rector’s submission.
funding Chancellor makes a resolution on issuing an order for funding allocation or issues a decree on funding/co-funding a visitor Distribution of Functions according to Structural Units 1 Disseminating information on academic course/lecture and choosing target audience Faculty administration, A hosting professor* 2 3 Elaborating a schedule/timetable of lectures on the basis of the volume of the academic course/lecture Faculty administration Providing a foreign professor with elaborated schedule/timetable Faculty administration 4 Determining a working schedule for a researcher’s visit Faculty administration and Scientific Research Department 5 6 7 8 Providing with accommodation (in case of request) Material Assurance Service In case of necessity, providing a visitor with the consultation on legal, university-related and common issues Planning and organizing cultural events (excursion, supper, farewell party, etc.)
in compliance with template #2.

Legal Affairs Service and International Relations Department Public Relations Service and a hosting professor In case of request, providing a visitor with transfer from the airport to the flat, accommodation and departure.

Material Assurance Service and a hosting professor * 2.
After Arrival # Activity 1 Organizing transportation a visitor to university Responsible Structural Unit/ Person Material Assurance Service 2 Meeting with Dean/ Rector 3 Introduction of the university/a short-term tour International Relations Department, Faculty administration International Relations Department, A hosting professor 4 Instruction on the system “Goni”, making familiar him/her with the schedule/timetable and students’ list Faculty administration 5 Attaching a contact person to the professor from the Dean’s Office, who will insert activity marks for Faculty administration and Quality Assurance Service, a coordinator of students in “GONI” for the academic course delivered by a foreign professor.
A coordinator of Faculty Quality Assurance is obliged to attend at least one lecture and conduct a survey among students upon completion of the course.

Faculty Quality Assurance, a hosting professor.

6 Professor’s remuneration, costs for transportation, accommodation and food shall be compensated in compliance with template #2.
Financial Service *In case a foreign professor’s visit is not related to a specific educational programme, research project or programme audit at Caucasus International University, the corresponding person or structure initiating the invitation shall be responsible for the visit.
Template 1: First name and surname: Faculty : Educational Programme/ Research Project: Aim of Arrival: Duration of Arrival: A hosting person(s) of the visitor: Location of accommodation: Predictable outcome of the visit: Funding sources: Need and volume for co-funding: A list of special requirements for lecture halls, meetings, technology and other service: Template2: The aim of a foreign professor’s arrival and a plan of the faulty: The events and activities to be implemented after a foreign professor’s arrival The structure involved in the events: The terms of events to be implemented The persons being responsible for welcoming and accommodating the guest The individuals being responsible for ensuring working process at university Providing with technology: Ensuring financial sustainability: