Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697804204099.pdf (India)
Self appraisal report for Year (2021-22) Auditor Agency: PANKAJ KUMAR Ministry Name: Ministry of Defence Department Name: Department of Defence Public Authority Name: Controller General of Defence Accounts (CGDA) Sr. No Details of disclosure Category Marks Obtained Remarks Mark Auditor Category Auditor Marks Auditor Remarks/URL 1 1.1 1.1.1 Organisation and Function Particulars of its organisation,functions and duties[Section 4(1)(b)(i)] Name and address of the Organization Fully Met 1.28 1.28 1.1.2 Head of the organization Fully Met 1.28 1.28 1.1.3 Vision, Mission and Key objectives Fully Met 1.28 1.28 1.1.4 Function and duties Fully Met 1.28 1.28 1.1.5 Organization Chart Fully Met 1.28 1.28 1.1.6 1.2 1.2.1 1.2.2 1.28 Fully Met Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt Power and duties of its officers and employees[Section 4(1) (b)(ii)] Powers and duties of officers (administrative, financial and judicial) Power and duties of other employees Fully Met Fully Met 1.54 1.54 1.28 1.54 1.54 https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 1.28 Fully Met 1.28 Fully Met 1.28 Fully Met 1.28 Fully Met 1.28 Fully Met 1.28 https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 1.54 Fully Met 1.54 ok ok ok ok ok ok ok ok 1 / 11 Auditor Category Fully Met Auditor Marks 1.54 Auditor Remarks/URL ok Sr. No Details of disclosure Category Marks Obtained Remarks 1.2.3 1.2.4 Rules/ orders under which powers and duty are derived and Exercised Fully Met 1.54 Mark 1.54 Fully Met 1.54 1.54 1.2.5 Work allocation Fully Met 1.54 1.54 1.3 1.3.1 1.3.2 Procedure followed in decision making process [Section 4(1)(b)(iii)] Process of decision making Identify key decision making points Final decision making authority Fully Met Fully Met 1.54 1.54 1.54 1.54 1.3.3 Related provisions, acts, rules etc.
Fully Met 1.54 1.54 1.3.4 Time limit for taking a decisions, if any Fully Met 1.54 1.54 1.3.5 Channel of supervision and accountability Fully Met 1.54 1.54 1.4 1.4.1 Norms for discharge of functions[Section 4(1)(b)(iv)] Nature of functions/ services offered Fully Met 1.54 1.54 1.4.2 Norms/ standards for functions/ service delivery Fully Met 1.54 1.54 1.4.3 1.4.4 Process by which these services can be accessed Time-limit for achieving the targets Fully Met 1.54 1.54 Fully Met 1.54 1.54 1.4.5 Process of redress of grievances Fully Met 1.54 1.54 https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 Fully Met 1.54 1.5 1.5.1 1.5.2 Rules, regulations, instructions manual and records for discharging functions[Section 4(1)(b)(v)] Title and nature of the record/ manual /instruction.
List of Rules, regulations, instructions manuals https://cgda.ni c.in/ https://cgda.ni Fully Met Fully Met Fully Met Fully Met 1.92 1.92 1.92 1.92 1.92 1.92 ok ok ok ok ok ok ok ok ok ok ok ok ok ok 2 / 11 Auditor Category Auditor Marks Auditor Remarks/URL Sr. No Details of disclosure Category Marks Obtained Remarks 1.5.3 and records.

Acts/ Rules manuals etc.
Mark Fully Met 1.92 1.92 1.5.4 Transfer policy and transfer orders Fully Met 1.92 1.92 1.6 1.6.1 Categories of documents held by the authority under its control[Section 4(1)(b) (vi)] Categories of documents Fully Met 3.85 3.85 1.6.2 Custodian of documents/categories Fully Met 3.85 3.85 c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 1.92 Fully Met 1.92 https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 3.85 Fully Met 3.85 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] Name of Boards, Council, Committee etc.
Composition Dates from which constituted Term/ Tenure Powers and functions 1.7 Not Applicable0 1.7.1 Not Applicable0 1.7.2 Not Applicable0 1.7.3 Not Applicable0 1.7.4 1.7.5 Not Applicable0 1.7.6 Whether their meetings are open to the public?
Not Applicable0 Not Applicable0 1.7.7 Whether the minutes of the meetings are open to Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 empty empty empty empty empty empty empty 0 0 0 0 0 0 0 1.7.8 1.8 1.8.1 the public?

Place where the minutes if open to the public are available?
Directory of officers and employees[Section 4(1) (b) (ix)] Name and designation Fully Met 1.8.2 Telephone , fax and email ID Fully Met 3.85 3.85 3.85 3.85 https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 3.85 Fully Met 3.85 Not Applicable0 0 empty Not Applicable0 1.9 1.9.1 1.9.2 1.10 Monthly Remuneration received by officers & employees including system of compensation[Section 4(1) (b) (x)] Partially Met 3.85 List of employees with Gross monthly remuneration System of compensation as provided in its regulations Name, designation and other particulars of public information officers[Section 4(1) (b) (xvi)] https://cgda.ni c.in/ https://cgda.ni c.in/ Partially Met 1.93 Fully Met Fully Met 1.93 3.85 3.85 3.85 ok ok ok ok N.A.
N.A.

N.A.

N.A.

N.A.

N.A.

N.A.

N.A.

ok ok partial info ok 3 / 11 Sr. No Details of disclosure Category Marks Obtained Remarks 1.10.1 Name and designation of the public information officer (PIO), Assistant Public Information officer (APIO) & Appellate Authority Fully Met 3.85 Mark 3.85 https://cgda.ni c.in/ 1.10.2 Address, telephone numbers and email ID of Fully Met 3.85 3.85 1.11 1.11.1 No.

of employees against whom disciplinary each designated official.

No.
Of employees against whom Disciplinary action has been proposed/ taken(Section 4(2)) https://cgda.ni c.in/ Fully Met 3.85 3.85 https://cgda.ni c.in/ 1.11.2 action has been (i) Pending for Minor penalty or major penalty proceedings (ii) Finalised for Minor penalty or major penalty proceedings Programmes to advance understanding of RTI(Section 26) Fully Met 1.12 1.12.1 Educational programmes Fully Met 1.92 1.92 3.85 3.85 Auditor Category Fully Met Auditor Marks 3.85 Auditor Remarks/URL ok Fully Met 3.85 ok Fully Met 3.85 ok 1.12.2 Efforts to encourage public authority to participate Fully Met 1.92 1.92 in these programmes 1.12.3 Training of CPIO/APIO Fully Met 1.92 1.92 1.12.4 Update & publish guidelines on RTI by the Public Fully Met 1.92 1.92 Authorities concerned Transfer policy and transfer orders[F No.
1/6/2011- IR dt.

15.4.2013] 1.13 1.13.1 Transfer Policy And Transfer Orders[F No.

Fully Met 7.69 7.69 1/6/2011- IR Dt.

15.4.2013] Total 2 2.1 2.1.1 Budget and Programme Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.
[Section 4(1)(b)(xi)] Total Budget for the public authority Fully Met 10.00 10.00 10 ok 92 90 92 90 2.1.2 Budget for each agency and plan & programmes Fully Met 2.1.3 Proposed expenditures Fully Met 10 10 10.00 10.00 https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 3.85 ok Fully Met 1.92 Fully Met 1.92 Fully Met 1.92 Fully Met 1.92 ok ok ok ok Fully Met 7.69 ok Fully Met https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni Fully Met Fully Met 10.00 10.00 ok ok 4 / 11 Sr. No Details of disclosure Category Marks Obtained Remarks 2.1.4 Revised budget for each agency, if any Fully Met 2.1.5 2.2 2.2.1 2.2.2 2.2.3 2.3 2.3.1 2.3.2 2.3.3 2.3.4 2.3.5 2.3.6 2.3.7 2.3.8 Report on disbursements made and place where the related reports are available Foreign and domestic tours(F.No.
1/8/2012- IR dt.
11.9.2012) Budget Fully Met Partially Met 16.67 16.67 Partially Met 16.67 Fully Met Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.- (a) Places visited, (b) The period of visit, (c) The number of members in the official delegation, (d) Expenditure on the visit Information related to procurements- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, (c) The works contracts concluded – in any such combination of the above-and, (d) The rate/ rates and the total amount at which such procurement or works contract is to be executed.
Manner of execution of subsidy programme [Section 4(i)(b)(xii)] Not Applicable0 Name of the programme of activity Not Applicable0 Objective of the programme Not Applicable0 Procedure to avail benefits Duration of the programme/ scheme Not Applicable0 Physical and financial targets of the programme Not Applicable0 Not Applicable0 Nature/ scale of subsidy /amount allotted Not Applicable0 Eligibility criteria for grant of subsidy Not Applicable0 Details of beneficiaries of subsidy programme 10 10 Mark 10.00 10.00 8.34 8.34 c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ Auditor Category Auditor Marks Auditor Remarks/URL Fully Met 10.00 Fully Met 10.00 ok ok Partially Met 8.34 partial info Partially Met 8.34 partial info 16.67 https://cgda.ni c.in/ Fully Met 16.67 ok 0 0 0 0 0 0 0 0 empty empty empty empty empty empty empty empty Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 N.A.
N.A.

N.A.

N.A.

N.A.

N.A.

N.A.

N.A.

5 / 11 Sr. No Details of disclosure Category Marks Obtained Remarks Mark Auditor Category Auditor Marks Auditor Remarks/URL 2.4 2.4.1 2.4.2 2.5 2.5.1 2.5.2 2.6 2.6.1 Total 3 3.1 3.1.1 3.1.2 0 0 N.A.

empty empty Not Applicable0 Not Applicable0 Not Applicable0 (number, profile etc) Discretionary and non-discretionary grants [F. No.

1/6/2011-IR dt.
1/6/2011-IR dt.

15.04.2013] Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions Annual accounts of all legal entities who are provided grants by public authorities Particulars of recipients of concessions, permits of authorizations granted by the public authority[Section 4(1) (b) (xiii)] N.A.
Concessions, permits or authorizations granted by public authority For each concessions, permit or authorization granted - (a) Eligibility criteria, (b) Procedure for getting the concession/ grant and/ or permits of authorizations, (c) Name and address of the recipients given concessions/ permits or authorizations, (d) Date of award of concessions/ permits of authorizations CAG & PAC paras [F No.

1/6/2011- IR dt.
1/6/2011- IR dt.

15.4.2013] CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 empty empty empty N.A.

N.A.

N.A.
N.A.

N.A.

0 0 0 100 83 100 83 Publicity Band Public interface Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt.
15.04.2013] Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens Arrangements for consultation with or representation by - (a) Members of the public in policy formulation/ policy implementation, (b) Day & time allotted for visitors,(c) Contact details of Information & Facilitation Counter (IFC) to Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 empty empty 0 0 N.A.

N.A.
N.A.

6 / 11 Sr. No Details of disclosure Category Marks Obtained Remarks Auditor Category Auditor Marks Auditor Remarks/URL 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.1.8 3.1.9 provide publications frequently sought by RTI applicants Public- private partnerships (PPP)- Details of Special Purpose Vehicle (SPV), if any Public- private partnerships (PPP)- Detailed project reports (DPRs) Public- private partnerships (PPP)- Concession agreements.
Public- private partnerships (PPP)- Operation and maintenance manuals Public- private partnerships (PPP) - Other documents generated as part of the implementation of the PPP Public- private partnerships (PPP) - Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government Public- private partnerships (PPP) -Information relating to outputs and outcomes 3.1.10 Public- private partnerships (PPP) - The process of the selection of the private sector party (concessionaire etc.)
Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 Not Applicable0 3.1.11 Public- private partnerships (PPP) - All payment Not Applicable0 Mark 0 0 0 0 0 0 0 0 0 empty Not Applicable0 empty Not Applicable0 empty Not Applicable0 empty Not Applicable0 empty Not Applicable0 N.A.

N.A.

N.A.

N.A.

N.A.

empty Not Applicable0 N.A.

empty Not Applicable0 empty Not Applicable0 N.A.

N.A.

empty Not Applicable0 N.A.
3.2 3.2.1 3.2.2 made under the PPP project Are the details of policies / decisions, which affect public, informed to them[Section 4(1) (c)] Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Policy decisions/ legislations taken in the previous one year Publish all relevant facts while formulating important policies or announcing decisions which Not Applicable0 Not Applicable0 empty empty 0 0 Not Applicable0 Not Applicable0 N.A.
N.A.
7 / 11 Sr. No Details of disclosure Category Marks Obtained Remarks Mark Auditor Category Auditor Marks Auditor Remarks/URL 3.2.3 3.3 3.3.1 3.4 3.4.1 3.4.2 3.5 3.5.1 3.5.2 Total 4 4.1 4.1.1 4.1.2 4.2 4.2.1 4.3 4.3.1 0 empty Not Applicable0 Not Applicable0 affect public to make the process more interactive - Outline the Public consultation process Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Outline the arrangement for consultation before formulation of policy Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)] Use of the most effective means of communication - Internet (website) Form of accessibility of information manual/ handbook[Section 4(1)(b)] Information manual/handbook available in Electronic format Information manual/handbook available in Printed format Whether information manual/ handbook available free of cost or not [Section 4(1)(b)] List of materials available Free of cost https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met Fully Met Fully Met Fully Met Fully Met Fully Met Fully Met Fully Met 25.00 25.00 25.00 50.00 25.00 50.00 25.00 25.00 N.A.
50 25 25 25 ok ok ok ok https://cgda.ni c.in/ empty Not Applicable0 N.A.

List of materials available At a reasonable cost of the medium Not Applicable0 0 125 125 125 125 E-Governance Language in which Information Manual/Handbook Available [F No.

1/6/2011-IR dt.

15.4.2013] https://cgda.ni English c.in/ https://cgda.ni c.in/ Vernacular/ Local Language Partially Met 14.29 Fully Met 14.29 14.29 7.15 Fully Met 14.29 ok Partially Met 7.15 partial When was the information Manual/Handbook last updated?

[F No.
1/6/2011-IR dt 15.4.2013] https://cgda.ni Last date of Annual updation c.in/ Fully Met 28.57 28.57 Fully Met 28.57 ok Information available in electronic form[Section 4(1)(b)(xiv)] Details of information available in electronic form Fully Met 9.52 9.52 https://cgda.ni Fully Met 9.52 ok 8 / 11 Sr. No Details of disclosure Category Marks Obtained Remarks Mark Auditor Category Auditor Marks Auditor Remarks/URL Name/ title of the document/record/ other information Location where available Fully Met 9.52 9.52 Fully Met 9.52 9.52 c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 9.52 Fully Met 9.52 Particulars of facilities available to citizen for obtaining information[Section 4(1)(b)(xv)] Name & location of the faculty Fully Met 7.14 7.14 4.3.2 4.3.3 4.4 4.4.1 4.4.4 4.5 4.5.1 4.5.2 4.5.3 4.5.4 4.5.5 4.5.6 4.5.7 4.5.8 4.4.2 Details of information made available Fully Met 7.14 7.14 4.4.3 Working hours of the facility Fully Met 7.14 7.14 Contact person & contact details (Phone, fax email) Such other information as may be prescribed under Section 4(i) (b)(xvii) 3.57 Grievance redressal mechanism Fully Met Fully Met 3.57 7.14 7.14 Fully Met Not Applicable0 Details of applications received under RTI and information provided List of completed schemes/ projects/ Programmes List of schemes/ projects/ programme underway Not Applicable0 Not Applicable0 Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract Annual Report Frequently Asked Question (FAQs) Any other information such as - (a) Citizen’s Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the , (d) Performance against the benchmarks set in the Citizen’s Charter Not Applicable0 Not Applicable0 Fully Met 3.57 3.57 3.57 0 0 0 0 0 3.57 ok ok ok ok ok ok ok ok N.A.
N.A.

N.A.

https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 7.14 Fully Met 7.14 Fully Met 7.14 Fully Met 7.14 https://cgda.ni c.in/ https://cgda.ni c.in/ empty Fully Met 3.57 Fully Met 3.57 Not Applicable0 empty empty Not Applicable0 Not Applicable0 empty empty https://cgda.ni c.in/ Not Applicable0 Not Applicable0 Partially Met 1.79 N.A.

N.A.
N.A.

partial 9 / 11 Sr. No Details of disclosure Category Marks Obtained Remarks Mark 4.6 4.6.1 Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt.
15.04.2013] Details of applications received and disposed Fully Met 14.29 14.29 4.6.2 Details of appeals received and orders issued Fully Met 14.29 14.29 Auditor Category Auditor Marks Auditor Remarks/URL Fully Met 14.29 Fully Met 14.29 ok ok https://cgda.ni c.in/ https://cgda.ni c.in/ Replies to questions asked in the parliament[Section 4(1)(d)(2)] Details of questions asked and replies given Not Met 28.57 182 0 146 empty Not Met 182 0 145 not uploaded Information as may be prescribed Such other information as may be prescribed [F.No.
1/2/2016-IR dt.

17.8.2016, F No.

1/6/2011-IR dt.
15.4.2013] Name & details of - (a) Current CPIOs & FAAs, (b) Earlier CPIO & FAAs from 1.1.2015 https://cgda.ni c.in/ Partially Met 10.00 Fully Met 20.00 20 earlier CPIOs details to be uploaded ok Details of third party audit of voluntary disclosure -(a) Dates of audit carried out , (b) Report of the audit carried out Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD - (a) Date of appointment , (b) Name & Designation of the officers Consultancy committee of key stake holders for advice on suo-motu disclosure - (a) Dates from which constituted, (b) Name & Designation of the officers Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI - (a) Dates from which constituted, (b) Name & Designation of the Officers Fully Met 20 20.00 Fully Met 20 20.00 https://cgda.ni c.in/ https://cgda.ni c.in/ Fully Met 20.00 Fully Met 20.00 ok Not Applicable0 Not Applicable0 0 0 empty Not Applicable0 N.A.
60 60 60 50 Information Disclosed on own Initiative Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information Fully Met Item / information disclosed so that public have https://cgda.ni Fully Met 25.00 25 25.00 ok 10 / 11 4.7 4.7.1 Total 5 5.1 5.1.1 5.1.2 5.1.3 5.1.4 5.1.5 Total 6 6.1 6.1.1 Sr. No Details of disclosure Category Marks Obtained Remarks Mark Auditor Category Auditor Marks Auditor Remarks/URL 6.2 minimum resort to use of RTI Act to obtain information Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Publ c.in/ 6.2.1 Whether STQC certification obtained and its Not Met 6.2.2 validity Does the website show the certificate on the Website?
Not Met Total Grand Total 12.5 12.5 50 609 0 0 25 530 empty Not Met empty Not Met 50 609 0 0 25 518 not uploaded not uploaded Powered by TCPDF (www.tcpdf.org) 11 / 11