Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697762390119.pdf (Fiji)
VISION DYNAMIC YOUTH, LIVE BETTER THROUGH SPORTS MISSION EMPOWERING YOUTH AND FOSTERING A CULTURE OF SPORTING EXCELLENCE FOR ALL VALUES WE IN THE MINISTRY OF YOUTH AND SPORTS ARE COMMITTED TO DELIVERING OUR SERVICES BASED ON THE FOLLOWING SEVEN ELEMENTS OF SUCCESS; 1.

FOCUS 2.

INTEGRITY 3.

AMBITION 4.

DRIVE 5.

PASSION 6.

PERSEVERANCE AND 7.

POSITIVE ATTITUDE 1 ANNUAL REPORT 2019-2020 The Honourable Minister Parveen Kumar Bala, Minister for Youth and Sports, Nasoqo House, 3 Gordon Street, SUVA.
Honourable Minister, Annual Report 2019 – 2020.

I am pleased to present to you the Annual Report for the period 2019 to 2020 for the Ministry of Youth Sports.

and of achievement against its Annual Operational Plan.

overview provides report This an the Ministry’s performance and outlines the Ministry’s This Annual Report extends the performance of the Ministry in implementing its programmes following the outbreak of the COVID-19 global pandemic.
implementation refocusing defined The programmes which will be extensively implemented in the subsequent financial year.

reinforces activities report this the the of in of the Ministry’s The report also serves to challenge us all in our performance for the coming years.

Yours faithfully, ……………………….


ROVERETO NAYACALEVU Permanent Secretary 2 ANNUAL REPORT 2019-2020 PERMANENT SECRETARY’S STATEMENT The Financial Year 2019-2020 was the beginning of an extremely challenging era and the Ministry’s rapid response plan in the wake of this global pan- demic was through the announcement and imple- mentation of the Youth Farm Initiative Programme.
The Ministry continued with its programmes under the Youth Empowerment Programs and simultane- ously carried out the implementation of the Civil Service Reforms.

We continued pathways to take on board the Minister’s direction for the Ministry and these include the repackaging of empowerment programmes to focus on issues currently faced by our youth.
This also complements the Ministry’s focus on “building values that lead to success” through being a “Ministry for all youth” and integrating sport and youth development into the mainstream work of the Ministry.

This has also allowed a more inclusive approach with priority being given to youth at risk in line with Government’s stated objective of leav- ing no-one behind.
There are areas of improvement including more services being provided in urban areas, to women and persons with disabilities as well as changing from outputs to outcomes and impacts.

The Ministry continued conducting accredited trainings at its five youth training centers.

Mobile skills training continued to be rolled out across the four divisions and there was a notable increase in number of youth attending these trainings.
The Ministry also initially launched its Youth Coast Care Club (YCC) at Korotogo in Nadroga with the focus of engaging youth to rehabilitate and restore their coastal zone to its natural functions and beauty.

Projects under YCC’s aims to help build the resilience of coastal communities on the impact of climate-in- duced coastal erosion, storm surge, and coastal flooding.
The launch also saw the planting of 200 mangrove plants as part of Korotogo and the Ministry’s contribution to the Fijian Government’s 4 million trees initiative.

With the Fijian Government’s committed efforts against climate change, the ministry will now focus on empowering youth on disaster risk management and climate change adaption.
The development of sports is ongoing with the Ministry working in close collaboration with the Fiji National Sports Commission in bringing in expert coaches to raise our sporting standards locally and internationally and in reaching out to youth groups for sports programmes and training.
The Fijian Gov- ernment, through the Ministry of Youth and Sports, ensures that we have an all-inclusive approach towards sports development in the country and we are ensuring that, increasingly, all Fijians receive equal access to sports and sporting facilities regardless of gender, background or ability.

We also received the Sports Complex Project at Sawaieke as it was handed over back to the Ministry by the Republic of Fiji Military Forces after completing phase two.
By end of 2020, the Ministry handed over a total of three sports ground which was constructed within the previous financial year of 2018-2019.

The donation of basic sports equipment continued for youth clubs and schools to support young people in reaching their full sporting potential.

Our thanks go to our partners, including foreign embassies and multi-lateral agencies, to our stake- holders in sport and to the non-formal education sector for your ongoing contributions.
Appreciation also goes out to our clients in the youth and sports sector for your support.

Our thanks also go to the Honorable Minister and Assistant Minister for their ongoing guidance and commitment to the cause of both youth and sports development as well as for pushing the Ministry to meet our ongoing commitments to the highest standards possible.

I must of course also thank the Ministry staff for the invaluable work they have carried out in ensuring that the objectives set out were met.
3 ANNUAL REPORT 2019-2020 Table of Contents Permanent Secretary’s Statement SECTION 1 ORGANIZATIONAL PROFILE 1.1 Roles and Responsibilities 1.2 Legislations and Policies 1.3 Divisional Offices MYS Corporate Structure Divisional Structure National Development Plan 1.4 Linkages between MYS Outcomes and Government National Development Programme Goal: Policies and Strategies (Youth Development) Goal: Policies and Strategies (Sports Development) Annual Report 2019-2020 SECTION 2 HIGHLIGHTS OF 2019- 2020 Empowerment Program: Duke of Edinburgh’s International Award Specific Skills Training Mobile Skills Training Youth and Sports Club Registration Youth Grants SPORTS DEVELOPMENT Donation of Sports Equipment SECTION 3 Human Resource Development and Financial Management Administration Unit Divisional Staff as at 31 July 2020 Staff Training Recruitment and Selection Process Registry Management Leave Management Asset Management Annual Board of Survey Office Accommodation Ministry of Youth and Sports Financial Statements For The Year Ended 31 July 2020 Glossary 3 27 28 29 29 30 30 30 30 31 32 44 4 ANNUAL REPORT 2019-2020 SECTION 1 ORGANIZATIONAL PROFILE 1.1 Roles and Responsibilities Existing Secondary Legislation: The Ministry of Youth and Sports’ core responsibilities A number of government legislations directly impact are the establishment of a policy environment that and are linked to the Ministry’s functions and these provides strategic support systems, initiatives for are: personal development, character building, sports policy implementation and community based 1.
Constitution of the Republic of Fiji [2013] youth led programs.

2.

Social Justice Act- 2001 3.

Occupational Health and Safety at Work There are two core programmes coordinated and Act- 1996 facilitated by the Ministry of Youth and Sports.

4.

Public Service Act 1999 and Public Service Regulations • Youth Development: 5.

National Employment Centre Decree- 2009 The programme centers on the provision of 6.
State Services Decree 2009 of the Republic assistance to youths through advisory, empowerment and capacity building including specific skills training.

• Sports Development: of the Fiji Islands 7.

Fiji Procurement Act 2010 8.

Financial Administration Decree 2009 9.

Financial Instruction 2005 10.

Financial Management Act 2004 The programme focuses on the development 11.

General Orders 2011 of sports and its infrastructures nationwide 12.
Terms and Conditions of Employment of through the provision of grants to the Fiji G.W.E 2010 National Sports Commission and National Sporting Organisations as well as the Policies: provision of basic sports equipment and the There are two main policies that guide the work of development of rural playing fields.

the Ministry of Youth and Sports.

1.

National Youth Policy 2.


National Sports and Recreational Policy 1.2 Legislations and Policies The Ministry of Youth and Sports is guided by the following legislation and policies in its operations; Primary Legislation: 1.

Fiji Sports Council Act 1978, 2.

Boxing Commission of Fiji Promulgation No.13 of 2008 3.

National Sports Commission Decree 5 of 2013.


5 ANNUAL REPORT 2019-2020 1.3 Divisional Offices The Ministry of Youth and Sports (MYS) has 4 divisional offices based in each of the four divisions namely Central, Eastern, Western and Northern.
OFFICE LOCATION Headquarters • Office of the Minister of Youth and Sports • Office of the Assistant Minister of Youth and Sports • Office of the Permanent Secretary Youth and Sports • Office of the Director of Youth, Sports and Business Development • Knowledge Management Unit • Finance Unit • Corporate Support Unit Northern Division Western Division MYS Corporate Structure Ministry of Youth and Sports Nasoqo House 3rd Gordon Street Suva.
Ro Qomate House Hospital Road Labasa Tavaiqia House Tavewa Avenue Lautoka MINISTER ASSISTANT MINISTER FIJI SPORTS COUNCIL FIJI NATIONAL SPORTS COMMISSION BOXING COMMISSION OF FIJI PERMANENT SECRETARY DIRECTOR KNOWLEDGE MANAGEMENT SENIOR RESEARCH & DATA ANALYTICS COORDINATOR (INSIGHT & GRANT) MEDIA OFFICER ICT NETWORK ADMINISTRATOR SEXUAL REPRODUCTIVE HEALTH & RIGHTS OFFICER CLERICAL OFFICER SPORTS SENIOR SPORTS OFFICER ASSISTANT SPORTS OFFICER CLERICAL OFFICER CORPORATE FINANCE MANAGER MANAGER ACCOUNTS OFFICER 2 ASSISTANT ACCOUNTS OFFICER 5 CLERICAL OFFICERS SENIOR HUMAN RESOURCE OFFICER HUMAN RESOURCE OFFICER ASSISTANT ADMIN OFFICER (TRANSPORT & LOGISTICS) CLERICAL OFFICER RECEPTIONIST 4 DRIVERS 6 ANNUAL REPORT 2019-2020 Divisional Structure ASSISTANT MINISTER MINISTER PERMANENT SECRETARY DIRECTOR DIVISIONS CENTRAL EASTERN NORTHERN WESTERN DIVISIONAL MANAGER DIVISIONAL MANAGER DIVISIONAL MANAGER DIVISIONAL MANAGER SENIOR YOUTH OFFICER YOUTH OFFICER X 3 ASSISTANT YOUTH OFFICER X 11 CLERICAL OFFICER SENIOR YOUTH OFFICER SENIOR YOUTH OFFICER YOUTH OFFICER X 2 YOUTH OFFICER X 2 YOUTH OFFICER X 3 ASSISTANT YOUTH OFFICER X 4 ASSISTANT YOUTH OFFICER X 4 ASSISTANT YOUTH OFFICER X 10 CLERICAL OFFICER CLERICAL OFFICER X 2 CLERICAL OFFICER X 2 DRIVERS X 2 DRIVER YTC VALELEVU YTC YAVITU YTC NAQERE YTC NALEBA YTC NASAU TRAINER X 3 CLERICAL OFFICER BANDSMAN/WOMEN X15 CARPENTRY TRAINER ASSISTANT TRAINER CARETAKER COOK ASSISTANT TRAINER ASSISTANT TRAINER CARETAKER CARETAKER COOK COOK MANAGER NASAU CARPENTRY INSTRUCTOR CLERICAL OFFICER STOREMAN DRIVER STOCKMAN ASSISTANT STOCKMAN FARM HAND LABOURER COOK KITCHEN HAND/MATRON 7 ANNUAL REPORT 2019-2020 National Development Plan 1.4 Linkages between MYS Outcomes and Government National Development Programme Goal: Policies and Strategies (Youth Development) Goal: Policies and Strategies (Sports Development) 8 ANNUAL REPORT 2019-2020 Annual Report 2019-2020 The Ministry of Youth and Sports Annual Report highlights its operational and financial performance from 1st August 2019 -31st July
 2020 against the outcomes, planned activities, performance indicators and service standards consistent with the Ministry’s strategic plan and 2019-2020 operational plan.
The report also summarizes the Ministry’s achievements of programmes implemented by each divisional offices.

These are development programmes that provide opportunities for youth empowerment and self-re- liance in addressing the needs of youths not in the formal education sector or those facing socio-economic difficulties.
The Ministry encountered a few challenges in implementing its programs and services in 2019-2020 resulting in its inability to reach a hundred percent for targets set in the financial year.

The measles outbreak in the later part of 2019 and the global COVID-19 pandemic caused the suspension of several programs for a total of seven months.
This significantly affected the Ministry’s community based empowerment programme, mobile skills programme, specific skills training programmes and youth club registrations.

Despite this, the Ministry continued to provide quality and impactful services and programmes targeted at youths in communities that are disadvantaged.
Through conducting its training needs analysis and individual youth and youth club pro- filing to identify the current skill and empowerment trainings needs the Ministry was able to ensure that its trainings were focused on areas of need and resources were allocated and used effectually.
9 ANNUAL REPORT 2019-2020 SECTION 2 HIGHLIGHTS OF 2019 - 2020 YOUTH EMPOWERMENT PROGRAM: Given Fiji’s young population, the Ministry has the mandate of providing conditions that promote healthy youth development to enable young people to reach their full potential.

The Youth Empowerment Programme is imperative not only for national development but also for the personal development of an individual and is pursued by learning, promoting youth rights, youth activism and in community decision making.
This involves providing opportunities to learn and advance soft and hard skills, encouraging networking, and mentoring, providing opportunities to learn, build leadership skills through community participation, and promoting in- novation and entrepreneurship.

Through establishing conditions for positive youth development, the Government is enabling Fiji’s next generation of leaders to improve Fijian communities of the future.
10 ANNUAL REPORT 2019-2020 Youth Empowerment Programme Achievements NDP TARGET NDP Target 2019-2020: 1046 ACHIEVED 700 NO.
OF YOUTHS TRAINED CENTRAL 5 MYS ACHIEVEMENT 14 T r ainings 5 3 Achivements 2019- 2020: 1046 Youths trained in Empowerment EAST 7 WEST NORTH 9 600 Males 1046 Youths trained in Empowerment 446 Females 11 ANNUAL REPORT 2019-2020 In this programme a number of trainings were covered and these are listed below: • Law and order • Health and Wellbeing - (Food Security & Nutrition, NCD’s, Teenage Pregnancy & Positive Parenting, • Climate Change - (Food Security, Adaptation & Mitigation, Preparedness and Disaster Risk - (gender violence; crime, drugs and substance abuse; legal literacy) Reduction, Environment Management, aquatic ecosystems, waste management, environment sustainability, reforestation and coastal care) • Soft Skills - (Job Search: CV development, letter writing, how to prepare for interviews, Leadership: how to conduct meetings, communication and negotiation skills, Customer Service: Telephone etiquette, effective communication, basic computer) • Financial Literacy - (Business Literacy: Start & manage your own business, Business Plan & Proposal, Record Keeping, Revenue & Expenses; Financial Literacy: Basic Budgeting, credit & saving, Protecting & Insuring; Entrepreneurship: Innovation, Financial Investment, Value adding and marketing) • Project Management - (Project Lifecycle: project proposal, project implementation and completion, risk analysis & management; Change Management; Monitoring & Evaluation: pre, during & post implementation) - (Self -Reflection, Being a Part of Something Bigger & Self Development) • Seeds of Success • Sports skills • Sexual Reproductive Health and Rights - 1.
Rights, relationships & responsibilities 2.

The Body, puberty and reproduction 3.

Communication and decision making skills 4.

Staying Safe 5.

Healthy Futures Duke of Edinburgh’s International Award The Duke of Edinburgh’s International Award (DEIA) is an internationally recognized programme and is a vol- untary, non-competitive, enjoyable and balanced program that requires dedication and commitment by par- ticipants.
The award develops resilience, self-reliance, leadership skills and social responsibility and challeng- es young people through participation in a series of activities that builds character, communication and drive.

The Award is available to all 14 - 24 year olds.

The Ministry of Youth & Sports is the National Award Operator coordinating the program in conjunction with the Ministry of Education through the respective participating Secondary Schools and youth clubs.
The Duke of Edinburgh’s International Award (DEIA) is an internationally recognized programme and is a voluntary, non-competitive, enjoyable and balanced program that requires dedication and commitment by participants.

The award develops resilience, self-reliance, leadership skills and social responsibility and challenges young people through participation in a series of activities that builds character, communication and drive.

The Award is available to all 14 - 24 year olds.


The Ministry of Youth & Sports is the National Award Operator coordinating the program in conjunction with the Ministry of Education through the respective participating Secondary Schools and youth clubs.
12 ANNUAL REPORT 2019-2020 500 400 300 200 100 0 The divisional breakdown of participants for the programme is illustrated below: Division Number of Registrations Participants Awarded West 497 447 East 23 Central 111 North 88 23 56 22 West East Central North Figure 3: Breakdown of DEIA participation by Divisions Target vs Achievement DEIA Registration Target DEIA Registration Achievement 450 629 Figure 4: Achievement of DEIA programme against Ministry target.
13 ANNUAL REPORT 2019-2020 Specific Skills Training This concept of youth development offers a wide range of training programmes delivered at the 5 Youth Training Centers of the Ministry.

The five centers provide the following courses respectively: 1.

YTC Valelevu - Musical Training – Certificate 4 in Music and Performance 2.

YTC Nasau - Basic Agriculture (Organic Farming), Class III Carpentry 3.

YTC Naleba - Certificate III General Agriculture 4.

YTC Naqere - Basic Carpentry 5.


YTC Yavitu - Class III Carpentry Tradesmen Course, Joinery Training, Short Courses on Basic 14 ANNUAL REPORT 2019-2020 Mobile Skills Training The Mobile Skills programme is a capacity and skills building programme that provides youths with job-re- lated education to upgrade existing skills or to learn new skills.
Lessons under this programme are usually facilitated by an expert trainer and includes theory and practical sessions that enable youths to experience a friendly and holistic learning environment.

These are community based courses targeting various skill sets that offer sustainable livelihood opportunities for youths.

These skills based programmes are identified through Training Needs Analysis conducted within communities by the Ministry.
These trainings focus on areas that can assist youth towards income generation and employment ensuring sustainable livelihoods.

Listed below are a few mobile skills trainings that the Ministry conducts throughout the four divisions.
• Beauty and Massage Therapy • Hair Dressing/Barber Training • House Keeping/ Food and Beverages Training • Boat Masters & Class 6 License • Small engine repair • Screen Printing & Signage • Sewing • Forklift operator • Basic Care giving • Basic Computer skills 15 ANNUAL REPORT 2019-2020 2019-2020 Youths Trained in Mobile Skills Training 4 0 0 1 1 7 0 5 9 0 342 248 NDP TARGET MYS TARGET ACHIEVEMENT Figure 4: Achievement of Mobile Skills programme against Ministry target.
16 ANNUAL REPORT 2019-2020 Youth and Sports Club Registration Youth clubs are essential in promoting collaboration and meaningful engagement for young people at all lev- els.

The Ministry continued with its registrations throughout the financial year ensuring youths in both urban and rural areas were reached and provided a stronger, inclusive and democratic platform for participation and recognition.
2019-2020 Youth Clubs Registered NDP Target - 190 800 700 600 500 400 300 200 100 0 MYS Target Achievements 700 270 2019-2020 Youth and Sports Clubs Registered in the 4 Divisions MYS Target MYS Achievement Central Eastern Western Northern 250 39 100 17 200 150 150 64 17 ANNUAL REPORT 2019-2020 Youth Grants The Ministry of Youth and Sports advances its key duties of establishing an enabling environment for youth by providing individual youths and youth clubs grant assistance to establish small scale income generating projects or improve existing projects.
The Youth and Sports Grant is open to all youth and sports clubs/groups and focuses on activities and projects initiated by individual youths; by youth and sports clubs, uniform groups, faith based and non-governmental organisations.
The Youth Grant has 3 core objectives which is to; Support registered youth clubs, faith based organisations and non-Governmental organisations in the areas of youth training, capacity building and youth projects in- cluding small micro-enterprises; strengthen networking and partnerships between civil society organizations and the Ministry of Youth and Sports and elevate and strengthen youth development work in Fiji.
The grant focuses on individual youth led operations and initiatives such as: • Youth Empowerment Training; • Youth Leadership Training; • Youth Camp; • Sports Recreation Training; • Youth Workshops, Seminars • and Income Generating Projects.

During the Financial Year a total of 54 youth and sports groups and individuals were assisted through youth grants across all the four divisions including assistance in Sports through the sports Unit.

Below is the graphical breakdown of the grant assistance.
YOUTH & SPORTS GRANTS Eastern Division Western Division Northern Division Central Division Sports Unit 5 6 7 7 29 Figure 11: Breakdown of Youth and Sports grants.

18 ANNUAL REPORT 2019-2020 Establishing Youth and Sports cooperation The Ministry continued forming new partnerships through the signing of Memorandum of Understandings and collaborating with external stakeholders to achieve common goals for Fijian youth.
The Ministry also maintained and strengthened ongoing partnerships and collaboration through reciprocity.

One of the outcomes of such partnerships was the signing of an agreement with the Secretariat of the Pacific Community (SPC) through which the Ministry received vital tools and equipment to implement its Certificate in Resilience training programme.
Additionally, the Ministry further strengthened its collaboration with UNICEF through a through conducting a Youth Voice Survey to better inform efforts towards better preparedness, response and empowerment of youths in Fiji.

The survey results provided empirical evidence on well-being (social, psychological, physical, financial, security and protection) and enabled the Ministry to focus its programs to strategic areas of need.
2 MOU’s signed (2019-2020) • • 1 Secretariat of the Pacific Community (SPC) – DRR&CCA Think Pacific Ltd and Ministry of Youth and Sports (renewed) Three Coastal Care clubs has been established along the Coral Coast in the Western Division in Establish Youth Coast Care Clubs collaboration with Department of Environment and Ministry of Forestry.

Activities conducted include mangrove planting and coastline cleaning.

A total of over 163,334 trees were planted.


Additionally, with the assistance of OISCA staff, a tree nursery has been established at the Youth Training Centre in Nasau and in Navolau village.

19 ANNUAL REPORT 2019-2020 Upgrade of Youth training Centers (YTCs) Construction of Naleba Female Dormitory A new girl’s dormitory was constructed and completed in July 2020 to accommodate young women from the northern division undertaking the Certificate III in General Agriculture program.
The new dormitory has the capacity to accommodate 20 young women and has the following provisions & amenities; • • • • • • • 10 rooms with a double bunk and a study table each.

It has a big common room with 3 piece lounge suite and a coffee table 2 flush toilets, 2 showers, 8 concrete washing tubs.

Large wooden Ironing board 2 outdoor cloth hanging stand A gym house for the Naleba Youth Training Centre was constructed for trainees and staff for their fitness & wellness programs.
The gym house has the following provisions; • 1 full set Bench press • Dumb bells • Medicine ball, kettle bell, row twist, exercise wheel & hand grip 20 ANNUAL REPORT 2019-2020 Development of Youth with Special Needs through training The Ministry recognizes the need to provide skills training for Youths with disabilities as these young people are usually deprived of access to education and services for employment.
The Ministry had targeted train- ing for 60 youths with disabilities and has surpassed its target providing various skills based training for 106 youths with disabilities.
Development of Youth with Special Needs through training Total Young People with Special Needs Trained Annual Target for Participants Participants trained in FY 19-20 Total Males Total Females 60 106 51 55 Development of Policies and Research Enhancement Fiji National Youth Policy The Ministry of Youth and Sports is mandated to develop and implement youth and sport policies and establish a conducive policy environment that provides strategic support systems, initiatives for personal de- velopment, character building, sports policy implementation and community-based youthled programmes.
The Fiji National Youth Policy began in 2019 and it sets out the Government’s agenda and priorities for 2021 to 2026 in relation to the youth.

The Policy establishes an inclusive, binding and accountable frame- work which will provide direction, guide and monitor the development agenda and progress of youth in Fiji.
Recognising the multi-sector nature of youth development, it takes a whole of Government approach, bringing together key Government ministries, departments and authorities to work in a coordinated way towards achieving strategic goals for Fiji’s youth.

In developing the Policy, feedback from a range of key stakeholders was considered.

Consultations were held with representatives of various youth organizations including the Fiji Youth Council, Government min- istries and agencies, key NGOs and Youths.
Consultations were carried out in Central, Western, Northern and Eastern divisions from November 2019 to February 2020.

Following consultations all relevant feedback received was consolidated and incorporated into the draft policy.

The Ministry then conducted policy validation sessions.

The Policy validation involving representatives from various line ministries, Youths and representatives from youth organizations and NGOs was conducted in May 2020.
Following validation, the Policy was further revised and an action plan will be developed before the final policy is submitted to cabinet for approval in 2021.

Internal Policies and Procedures Developed • MYS Grants Policy revised • HR Manual revised • • Internal IT Equipment Policy revised Finance Manual revised 21 ANNUAL REPORT 2019-2020 Review of Youth Training Centre Valelevu Youths are and will remain, a significant share of Fiji’s population for the foreseeable future.
Developing and implementing appropriate strategies, policies and programs to mitigate the risks and challenges they face is a priority area for the government.

MYS while having governmental oversight of youth issues, has a duty of care and mandate for Fijian youth who are the target group for its youth centers.
In an effort to provide a more holistic view of helping youth to realize their full potential, the MYS conducted an evaluation and review process of the Youth Training Centre in Valelevu (YTCV) in 2019.

A major recommendation of the review was to appoint a long term Manager to admister staff and provide leadership and to review the current curriculum and identify TVET programs in skills shortage areas in Fiji and establish new training partnerships and MOUs for the effective use of YTCV.
The Ministry will implement appropriate recommendations from the review in the subsequent financial year.

Review of MYS community based Youth Development programs The Ministry in collaboration with an independent expert consultant conducted a review of its current youth development programs being implemented to reinforce Government’s approach towards meeting young people’s needs.
The review examined areas of improvement and identified appropriate programs or trainings to address contemporary issues affecting our young people.

The Ministry will implement appropriate recom- mendations from the review in the subsequent financial year.

3 Research Projects Conducted in 2019-2020 • • • Review of Youth Training Centre Valelevu completed.

Review of MYS community based Youth Development programs completed.
Youth Voice Survey in partnership with UNICEF 22 ANNUAL REPORT 2019-2020 Sports Development A.

Sports Facilities Development Program 1.

Background The Development of Sports Facilities is one of the core business objectives of the Ministry of Youth and Sports.

This is essential in ensuring development and promotion of physical activity and sports participation at all levels for all Fijians.
This involves the establishment of proper physical activity or sports facilities for schools and communities in rural and urban areas to encourage more active participation of all citizens in sports, physical activity and promoting health and well-being.

2.
2.

Benefits • More Fijians are moving which is also a partnership goal with Wellness Unit from the Ministry of Health and Medical Services • National Sporting Organization is able to facilitate development programs in the community • Youths and Sports Clubs are able to organize sports competitions in their community through partnership with relevant community and business stakeholders • Income generated from the use of the sports facilities through organised sports events assists in community projects.
• Availability of facilities in the community and the organisation of sports competitions assists in reducing criminal activity in the community.

• Early identification of talent through participation during organized sporting tournaments.

• Proper Physical Education and sports classes are taught by teachers with access to proper sports facilities.

3.
3.

Process for Prioritizing Facilities that are to be Developed • Short listing of facilities is conducted from written requests received with land consent approval documented.

• Site visits by the Sports Officials to determine the need to construct sports facilities.

• Reports on the visit compiled and submitted to PSYS for endorsement and confirmation on the number of Sports Facilities Development Program (SFDP) developed.
• Once endorsed, necessary paper work through the budgetary process for capital projects is undertaken.

4.

Government Support Government provided funding of $400,000 for the development program for 2019- 2020 period and part of this funding was utilized for a project under the CIU Team with the Ministry of Economy to improve the standard of existing Sports Fields within the communities.

23 ANNUAL REPORT 2019-2020 5.


Achievements A. Nakasi Volleyball Court A new sports facility was constucted for the community of Nakasi and it is expected to promote health and wellbeing for residents in the area.

This hard court will allow youths living in Nakasi to participate in physical activity and also to participate in organized competition in their community.

This project was a partnership between the Ministry and the Embassy of China B.
Gym Equipment Handover The Ministry assisted Natumua Youth and Sports Club in Kadavu and Semo District Youth and Sports Club in Nadroga with the Gym Equipment.

The donation of these equipment will complement the community sports development already being undertaken in these communities by the Fiji national Sports Commission through Coaching and Strength and Conditioning training.
These assistance is also an income generation opportunity for the clubs where they can charge a minimum fee for the usage of the equipment as these funds are invested in the maintenance of the equipment and future investment in more equipment for the club.

The Community and village elders assisted the club in securing the land for the gym and also in building their gym house with the Ministry completing this project with Gym Equipment worth $6,000.00.
24 ANNUAL REPORT 2019-2020 Donation of Sports Equipment 1.

Background Through providing sporting equipment the Ministry is enabling and harnessing sports skills of young people at school and local clubs as a first step to competition and a pathway to the highest level of competition.

The main objective of this program is to support the promotion of sports and physical activity at all levels of engagement through the distribution of safe and standardized sports equipment.

2.
2.

Eligibility and beneficiaries • Registered Youth Clubs under the Ministry of Youth and Sports • Registered schools and affiliated Sports Clubs • In accordance with Standard Operating Procedures.

3.

Criteria for considering applications for assistance • Written requests are to be witnessed officially i.e.

a request signed by the President is to be witnessed by the Vice President, Secretary or Treasurer.
• Requests from Schools should be written on school’s letterhead and or stamped with school stamp for verification purpose • Sporting items to be collected by writer or if there is an appointee, he or she should produce a certified letter from the youth group or school on stamped letterhead with production of valid ID.

• There will be an interval of no less than three years before assistance can be given again to the same school or youth club.
• Officials of the club will NOT claim ownership of the equipment and whatever assistance they obtain for the Club during their term of office will always remain the property of the club.

a.

Gym Equipment Criteria • The Youth and Sports Club must be registered with the ministry and active in both youth and sports activities.

• Request letter to be sent to the PSYS or Ministers office for approval and directed to Sports unit and youth section for verification.
• Youth and sports club should first have a place to house the gym equipment and should measure 10meters by 11meters.

• The house should be OHS compliance where gym training can be conducted.

• Recipients are to undergo training on Strength and Conditioning • If it is in the urban area it must have public convenient for both genders.

• The gym house must have a qualified instructor for gym equipment usage and first aid.

• The gym house must have a log book.


• The gym house must have electricity and water supply.

25 ANNUAL REPORT 2019-2020 4.

Assistance A total of 29 youth and sports clubs from the four divisions (Central, Western, Northern and Eastern) were assisted through the sports equipment donation program.
The donations to these groups included basic sporting equipment such: • PE cones • Rugby Balls • Netball Balls • Soccer Balls • Volleyball Nets • Water Bottles with 1 Rack • Kicking Tee • Ball Pump, Whistle • Badminton Kits Conferences Participated/Conducted 1.

National Sports and Recreational Activity Policy Review 2.

National Anti-Doping Policy Review 3.

IOC and Interpol Regional Webinar on Drugs and Crime with Anti-Doping and Sports Manipulation as the Agenda 4.
Melanesian Spearhead Group Sports Committee and Sports Minister’s Meeting 5.

Sports Delegation Visit to China 6.

Macolin Convention – Fiji Threat and Risk Assessment 26 ANNUAL REPORT 2019-2020 SECTION 3 HUMAN RESOURCE DEVELOPMENT AND FINANCIAL MANAGEMENT Administration Unit The Role of Human Resources is to provide administrative support to the office of the Permanent Secretary in a responsive manner.
The Administration Unit is responsible for the overall human resource management, staff recruitment, development, performance and observance of regulations of the Ministry.

These key human re- source activities involve additional activities that cover job evaluation, human resource planning, recruitment and selection, performance appraisal and compensation, benefits, employee relations and effective health and safety programs.
This Unit also oversees the registry, transport and the up keeping of Office buildings.

Position/Title Band App.

Est.
Vacant Filled Gender M F Minister Assistant Minister Permanent Secretary Director Manager HR Senior HR Officer HR Officer Senior Secretary Administrative Assistant Secretary Clerical Officer (Finance) Clerical Officer (Admin) Manager Finance Accounts Officer Assistant Accounts Officer Manager Senior Youth Officer Youth Officer Assistant Youth Officer Senior Sports Officer Assistant Sports Officer Senior Research Officer IT Coordinator Coordinator Insight & Grant 10 29 28 15 13 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 2 1 1 27 ANNUAL REPORT 2019-2020 Position/Title Band App.
Est.

Vacant Filled Gender M F Media & Communication Carpentry Instructor Trainer Assistant Trainer Store Person F F F D C 1 2 3 3 1 1 1 2 2 1 1 1 1 1 1 1 1 Ministry’s Government Wage Earners Establishment as at 31 July 2020 Position/Title App.

Est.
Vacant Filled Driver Receptionist Messenger /Driver Assistant Trainer Stockman IV Labourer 9 1 1 3 1 1 2 9 1 1 1 1 1 Gender F 1 M 9 1 1 1 1 Divisional Staff as at 31 July 2020 Division Senior Executive Administration Unit Finance Unit KMU Unit Sports Section Central Division Eastern Division Northern Division Western Division Established GWE M 4 2 1 2 2 9 4 3 16 F 4 2 6 1 0 8 4 5 4 M 2 4 0 0 0 0 2 4 F 0 1 0 0 0 0 0 0 28 ANNUAL REPORT 2019-2020 Staff Training The objectives is to act as a point of reference in relation to all training activity conducted or proposed for delivery to MYS Staff.
Also to maintain a MYS staff training plan that reflects outcomes of Training Needs Analysis in collaboration with recommendation of Divisional Managers in line with the Individual Learning and Development Plan.

This is to ensure it matches against the training that is provided by internal partners and external do- nors and to manage and administer In house and overseas trainings.

Professional development of the workforce is the responsibility of the organization.
Although, the employee is appointed with a certain set of knowledge, skills and abilities, if the roles and responsibilities of the position change, the em- ployer has a “corporate social responsibility” to invest in their human capital.

The Ministry understands the true value of professional development, culture, innovation and creativity and also recognizes the value of continuously educating the current workforce.
Recruitment and Selection Process The Open Merit Recruitment Selection Criteria guidelines are followed in order to recruit and select candidates.

The following are adhered with the guidelines: a.

Management of all areas of recruitment b.
Vacancy Processing c. Provide support and training d. Appointments and Promotions New Appointments as at 31 July 2020 Division Finance Administration Administration Central Northern Eastern Western Central Western Eastern Northern Western Knowledge Management Unit Post Band Gender M Accounts Officer Manager HR Senior HR Divisional Manager Senior Youth Officer Youth Officer Clerical Officer Assistant Youth Officer Assistant Youth Officer Assistant Youth Officer Assistant Youth Officer Carpentry Instructor Senior Research & Data Analytics F I G H F F C D D D D F H B 1 2 6 6 2 1 1 1 1 Administration Driver F 1 1 1 1 1 5 4 2 2 29 ANNUAL REPORT 2019-2020 Registry Management Registry serves as an organization’s heart.
The Registry of the Ministry also plays a vital role in the stor- ing and securing of daily correspondence and data.

In 2019-2020, the Registry received approximately 723 inward mails.

The Registry equally plays a significant role in processing leave applications.

The leave applications processed are reflected under Leave Management shown below.
Leave Management Leave Types Divisions/Units Admin Finance KMU Sports A/L SLWSS SLWOSS B/L M/L Long Service Leave Study Leave Sporting Tour Leave Overseas Training Leave Leave Without Pay Overseas Leave Time off 75 42 66 24 1 - - - - - 1 35 84 32 22 5 - - - - 1 - 1 4 51 19 28 9 - - - - 1 - 1 70 15 12 6 - - - - 1 - - C 85 50 42 15 - - - - - - - E 45 27 23 4 - - - - - - - W 132 27 72 20 1 - - - 1 - - N 129 56 23 9 - - - - 1 - 1 21 30 10 5 20 10 Secretariat Support Services to Management The Administration Unit provided Secretariat Support Services to Management meetings held in the year 2019 - 2020.
Asset Management Annual Board of Survey The 2019-2020 Annual Board of Survey was conducted at 12 different Sections, Divisions and Units.

Special Board of Surveys were also conducted during the year as and when there was a need.

Each Division and Section maintains its own Inventory records and a Fixed Assets Register to account for the assets of the Ministry.

The Ministry’s assets for the Youth Training Centers are managed by respective Divisions.
30 ANNUAL REPORT 2019-2020 Office Accommodation The Central and Eastern Division staff based at VB Complex moved to Ministry Headquarters at Nasoqo House.

The following new office space were occupied by the Ministry during the 2019 – 2020 financial year: 1.

Nausori office – Nausori Town Council Complex 2.

Sigatoka office – Rattan Building, Sigatoka 3.

Ba Office – Western Builders Complex 4.

Savusavu Office – Cakaudrove Provincial Holdings Ltd Building No.
Vehicle Registration Number Vehicle Make Division Section GQ 123 GQ 144 GQ 070 GQ 688 GQ 701 GQ 422 GR 659 GR 801 GR 465 GQ 585 GR 575 GR 019 GR 806 GQ 248 GQ 264 GR 658 GR 523 GR 576 Prado Prado Kia Sorrento Kia Sorrento Assistant Minister Permanent Secretary Admin - Pool Admin – Pool Kia Cerato Sedan Admin – Pool 15-seater Minibus Admin-Pool Twin cab (4x4) Admin – Pool Isuzu NPR Steel 3 ton truck Twin cab (4x4) Kia Sorrento Twin cab (4x4) 15-seater Minibus Isuzu NPR Steel 3 ton truck Twin Cab (4x4) Twin cab (4x2) Twin Cab (4x4) Twin Cab (4x4) Twin Cab (4x4) Admin – Pool Nausori Ba Sigatoka Sigatoka Sigatoka Lautoka Lautoka Lautoka Labasa Labasa 31 ANNUAL REPORT 2019-2020 Ministry of Youth and Sports Financial Statements For the year ended 31 July 2019 32 ANNUAL REPORT 2019-2020 33 ANNUAL REPORT 2019-2020 34 ANNUAL REPORT 2019-2020 35 ANNUAL REPORT 2019-2020 36 ANNUAL REPORT 2019-2020 37 ANNUAL REPORT 2019-2020 38 ANNUAL REPORT 2019-2020 39 ANNUAL REPORT 2019-2020 40 ANNUAL REPORT 2019-2020 41 ANNUAL REPORT 2019-2020 42 ANNUAL REPORT 2019-2020 43 ANNUAL REPORT 2019-2020 Glossary – Annual Corporate Plan – Annual Leave – Bereavement Leave – Board of Survey – Cash for Work – Duke of Edinburgh’s International Awards – Fijian Affairs Board ACP A/L B/L BOS CfW DEIA FAB FASANOC – Fiji Association of Sports and National Olympic Committee FNSC – Fiji National Sports Committee FVF ICO IEC KAB M/L MOU MYS – Fiji Volleyball Federation – – Implementation Coordination Committee Information Education Communication – Know About Business – Maternity Leave – Memorandum of Understanding – Ministry of Youth and Sports NDMO – National Disaster Management Office NYCF NYP PCCPP RFHA – National Youth Council of Fiji – National Youth Policy – Peoples’ Charter for Change, Peace and Progress – Reproductive and Family Health Association RDSSED – Roadmap for Democracy and Sustainable, Socio – Economic Development SLWSS – Sick Leave with Sick Sheet SLWOSS – Sick Leave Without Sick Sheet SYOB SYPTD
 ToT TR TWG YTC – Start Your Own Business – Strengthening Youth Participation in Transition to Democracy – Training of Trainers – Temporary Relieving – Technical Working Group – Youth Training Centre 44 ANNUAL REPORT 2019-2020