Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697806333192.pdf (India)
Forest and Environment Department Government of Sikkim, Forest Secretariat, Deorali, Gangtok, Sikkim – 737102, Phone: 03592-28177, Email: pccf-fewd@sikkim.gov.in RFP No:92/UC/F&ED/GOS Date:15/6/2023 Inviting Request for Proposal (RFP) for: Hiring of Project Management Consultant (PMC) to manage the carbon credit project cycle in the forestry sector of Sikkim.

I.
I.

Background Sikkim, the green state of India located in the north-eastern region, stands out as one of the biologically most diverse States of India.

Forestry is the major land use with luxuriant forest abounding in all parts of state.

The total area of the state is 7,096 square km of which as much as 82.31% is under the administrative control of the State Forest Department (Annexure I).

The total forest cover of the State as per the latest Indian State of Forest Report (ISFR) 2021 is 3341.03 sq.

km.
km.

The total forest cover accounts to 47.08% of the total geographical area of the state.

The forests range from sub-tropical, wet-temperate oak, sub-alpine conifers and alpine eco-regions spanning across the elevation range of 300-5500m.

Mount Khangchendzonga (8,586 meters), the world’s third-highest mountain peak and revered as a guardian deity, is situated on the border between Sikkim and Nepal.
Sikkim has 9 Protected Areas comprising of one National Park, seven Wildlife Sanctuaries and one Conservation Reserve covering nearly 31 percent of the total geographical area of the State.

It was inscribed to the UNESCO World Heritage Sites list in July 2016, becoming the first "Mixed Heritage" site of India.

II.
II.

Intent of the RFP Setting aside such large area for forestry landuse, biodiversity conservation, and conserving and managing this resource sustainably, qualifies to be a potential project in the global carbon market.

These natural forests sequester carbon and also harbour endangered biodiversity thereby creating opportunities for the state to enter the carbon market and withdraw the financial gains, which could further be used for the conservation and sustainable development in the State.
The Forest and Environment Department (hereinafter referred to as FED), is now desirous of hiring a Project Management Consultant (PMC) to assess the feasibility of the project to enter the carbon trading market, support in the development of a detailed Project Implementation Plan and drive the project through the entire lifecycle of carbon credit issuance, selling the carbon credits, as per the timelines and norms of the carbon credits market regulator.
The FED does not intend to provide any funds upfront to the PMC, who shall be paid an all-inclusive success fee on the value of carbon credit realized in the carbon markets from the total carbon credits generated from the project during the tenure of its engagement.

The quoted success fee (as a % of the value of carbon credits realized) shall be inclusive of all expenses, boarding, lodging, travel, etc.

The detailed scope of work has been defined in the Terms of Reference (TOR).

Page 1 of 20 III.
Page 1 of 20 III.

RFP Schedule and General Conditions A.
General 1 Name of the Issuing Agency: Forest and Environment Department, Government of Sikkim (FED) Method of selection: Quality and Cost Based Selection (QCBS) Financial Proposal to be submitted together with Technical Proposal: Yes 2 The name of the assignment is: Hiring of Project Management Consultant (PMC) to manage the carbon credit project cycle in the forestry sector of Sikkim 3 A pre-bid meeting would be held: Yes Date of pre-bid meeting: 20th July 2023 at 11:30 hrs Address: The meeting would be held online through video-conferencing Link: meet.google.com/ffo-gfpq-rvy Contact person or meeting coordinator: Mrs. Dichen Namdul, Carbon Credit Project Cycle in Sikkim, Forest and Environment Department, Forest Secretariat, Deorali, Gangtok, Sikkim-737102 Telephone: +91-9475130351 E-mail: sikcarbon23@gmail.com Earnest Money Deposit (EMD) is applicable: Yes 4 The Earnest Money Deposit of INR 50,000 (Rupees Fifty Thousand only) in shape of Demand Draft in favour of “ Secretary, Forest and Environment Department” drawn in any Scheduled or Nationalized Commercial Bank payable at Gangtok, shall be furnished.
FED shall not be liable to pay any interest on the Earnest Money Deposit.

Any bid not accompanied by an acceptable Earnest Money Deposit in the prescribed manner shall be summarily rejected.

The Earnest Money Deposit of all unsuccessful bidders shall be returned without interest normally within 90 days after finalization of the tender process i.e.

signing of the Contract Agreement with the successful bidder.
5 Qualifying criteria for bidders Only those bidders who satisfy the below mentioned criteria shall be eligible for bidding, namely; a) The bidder shall be a business firm or registered entity, that has been in business for at least last three years.

Such business firm or registered entity should have maintained its records and has had them properly audited.

An annual statement of accounts of the last three years should have been prepared.
(Proof of Registration Certificate, Articles and Memorandum of Association, Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN) card copy should be enclosed); b) The firm should have a minimum consulting or advisory average annual sales revenue of Indian Rupees 3 Million during the last three completed financial years.
(The Consulting firm should provide copies of the Audited Financial Reports of the last three completed fiscal years: 2019-20, 2020-21, and 2021-22 with its sales revenue, clearly highlighted).
Page 2 of 20 6 Performance Bank Guarantee: (PBG) Within 30 days of notifying the acceptance of proposal for the award of Contract, the qualified bidder shall furnish an unconditional Performance Bank Guarantee amounting to INR 10,00,000.00 (lndian Rupees One Million) from a Scheduled Commercial Bank in India in favour of “ Secretary, Forest and Environment Department”, as per the format at Annexure-4, for a period of 6 months beyond the entire contract period (i.e.
PBG must be valid from the date of effectiveness of the contract to a period of 6 months beyond the contract period) as its commitment to perform services under the contract.

Failure to comply with the requirements shall result in forfeiture of the PBG.

7 Corrigendum(s) to this RFP shall be published only on Website : http://www.sikkimforest.gov.in, http://www.sikenvis.nic.in B.

Preparation of Proposals 8 9 All proposals shall be submitted in the English language.
All correspondence exchanges and documents shall be in the English language.
The Proposal shall comprise the following: 1st Inner Envelope with the Technical Proposal: • Power of Attorney to sign the Proposal • TECH-1 • TECH-2 • TECH-3 • TECH-4 2nd Inner Envelope with the Financial Proposal: • FIN-1 The outer Envelope must contain the following information: Subject: Project Management Consultant (PMC) to manage the carbon credit project cycle for the forestry sector of Sikkim Postal Address: Secretary, Forest and Environment Department, Forest Secretariat, Deorali, Gangtok, Sikkim – 737102 Bidders Address: < > The proposals shall be submitted as stated below, namely; a.
Hard copy of Technical Proposal: one (1) original; b.

Hard copy of Financial Proposal: one (1) original.

NOTE: Bidders shall ensure to submit their proposals in a legible, organized and concise manner with unique page numbers on each page, an index at the starting.

Page number of all proof attached in the proposal shall be referenced at the appropriate places wherever mentioned.

Relevant points in the proof shall be highlighted.


Proposals found to have inadequate information or not organized properly shall be summarily disqualified.

Page 3 of 20 10 Bid validity period Proposals must remain valid for 90 calendar days after the proposal submission deadline.

The FED may request one or more extensions of the Bid Validity Period.

To make such request, FED shall give notice through email to the Bidder(s) at least three (3) days prior to expiration of the Bid Validity Period.
If any Bidder does not agree to the extension, they may withdraw its Bid by giving notice in writing to FED of its decision prior to the expiration of the Bid Validity Period.

In case, FED does not receive any written notice of withdrawal prior to expiration of the Bid Validity Period, the requested extension shall be deemed to have been accepted by the Bidder(s).

When an extension of the Bid Validity Period is made, Bidders shall not be permitted to change the terms and conditions of their Bids.
The Bid Validity Period of the Successful Bidder shall be automatically extended till the date on which the Agreement is signed and is in force.

11 The PMC shall be paid a success fee on the value of carbon credit realized in the carbon markets among the total carbon credits generated from the project during the tenure of the engagement of the PMC.

Accordingly, the Financial Proposal shall be stated as a percentage (%) of the value realized.
The quoted success fee (as a % of the value of carbon credits realized) shall be inclusive of all expenses, boarding, lodging, travel, etc.

The currency of transaction and calculation of success fee shall be Indian Rupees (Rs.).

C. Submission and Evaluation 12 The Proposals shall be submitted by the respondents of this RFP physically or through Postal means only.

The bidders may be asked to make a presentation of their technical proposal.
13 Criteria and Point system for the evaluation of the Technical Proposals: Criteria a.

Adequacy and quality of the proposed methodology (maximum 5 pages), and work plan in responding to the Terms of Reference (TOR) Approach and Methodology: 20 Work plan and overall impression: 20 b.

The bidder shall have a minimum of 3 years of continuous consulting experience working in the area of Carbon Credits.
(3-5 years: 5 points, 5-8 years: 7 points, more than 8 years: 10 points c. Number of registered projects as per global standards in carbon credit generation in projects related to Forestry and allied sectors where carbon credits have been issued successfully.

(per project 10 points each) TOTAL Points 40 10 50 100 *Experience highlighted in c should be unique and not repeated.
* Upon selection, the bidder shall be required to enter into an agreement with the FED 14 The minimum technical score (St) required to qualify is 50 points, and those who do not qualify shall not be considered for further evaluation.

Page 4 of 20 15 "The lowest price of an evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100.
The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows: Sf= 100 x Fm/ F, in which "Sf' is the financial score, "Fm" is the lowest price, and "F" is the price of the proposal under consideration.
The weightage given to the Technical (T) and Financial (P) Proposals are: T = 30, and P = 70 Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weightage (T = the weightage given to the Technical Proposal; P = the weightage given to Financial Proposal; T + P = 1) as follows: S = St x T% + Sf x P%.
D. Project expenditure and tenure 16 The PMC shall pay all the expenditures incurred till the carbon credits are issued and sold in the carbon market, including registration with the chosen carbon offset standard, third-party Validation and Verification Bodies (VVB) fees for validation and verification, issuance fees, and any other such expenses.

17 The engagement of the PMC will be initially for a period of 7 years, renewable thereafter every 2 years based on performance and as per mutual agreement.
E. RFP schedule 18 Items Description Sl.

No.
No.

i ii RFP document download start or close date and time Last date for submission of pre-bid queries iii Date and venue for pre- bid conference to be held online iv v Last date and time for submission of bids (technical and financial both) in hard copy by post or physically Date and time for opening of bids by committee Start Date: 19th June 2023 at 10:00 hrs IST Closing Date: 31st July 2023 at 16:30 hrs IST 18th July 2023 by 16:30 hrs email ID:sikcarbon23@gmail.com Dt.

20th July 2023 at 11:30 hrs.


at Forest Secretariat, Forest and Environment Department, Government of Sikkim, Forest Secretariat, Deorali, Gangtok, Sikkim -- 737102 Dt.

31st July 2023 at 16:30 hrs.

at Forest Secretariat, Forest and Environment Department, Government of Sikkim, Forest Secretariat, Deorali, Gangtok, Sikkim -- 737102 Dt.

1st August 2023 at 11:00 hrs.


at Forest Secretariat, Forest and Environment Department, Government of Sikkim, Forest Secretariat, Deorali, Gangtok, Sikkim – 737102 Page 5 of 20 F. Award of work 19 After selection, a Letter of Award (LOA) shall be issued, in duplicate, by the FED to the selected bidder and the selected bidder shall, within 15 (fifteen) days of the receipt of the LOA, sign and return the duplicate copy of the LOA in acknowledgement thereof.
In the event the duplicate copy of the LOA duly signed by the selected bidder is not received by the stipulated date, the FED may, unless it consents to extension of time for submission thereof, appropriate the Earnest Money Deposit of such bidder as mutually agreed genuine pre-estimated loss and damage suffered on account of failure of the selected bidder to acknowledge the LOA, and the next highest-ranking bidder may be considered.
After acknowledgement of the LOA as aforesaid by the selected bidder, it shall execute the Agreement within the period specified in LOA.

The selected bidder shall not be entitled to seek any deviation in the Agreement.
G. Project coordination and communication 20 All clarifications and communication regarding this project must be addressed to: Project coordinator, Nodal Officer: Mrs Dichen Namdul, Carbon Credit Project Cycle in Sikkim, Forest and Environment Department, Forest Secretariat, Deorali, Gangtok, Sikkim-737102 Telephone: +91-9475130351 E-mail: sikcarbon23@gmail.com IV.
Disclaimer: FED reserves the right to withdraw from the whole process or any part thereof, to accept or reject all efforts at any stage of the process and/or modify the process at any time without giving any reasons, thereof.

No financial obligation shall accrue to FED in such an event.

It shall not be responsible for non-receipt of correspondence.

In case of unsatisfactory performance of the PMC as assessed by FED, the agreement shall be terminated by FED by giving 15 days advance notice.
No financial obligation shall accrue to FED in such an event.

V. Alignment with other regulations, laws, policies, and programs: The credits must be generated, issued, and accounted for in a way that is aligned with all relevant governmental or industry-level regulations, laws, policies, commitments and programs.

VI.

Proprietary data: All documents, maps, data and other information provided by the FED or submitted by the bidder to the FED shall remain or become the property of the FED.
Bidders and the Agency, as the case may be, are to treat all information as strictly confidential.

The FED shall not return any proposal, or any information related thereto.

All information collected, analysed, processed or in whatever manner provided by the Agency to the State Govt.

in relation to this project shall be the property of the FED.

Page 6 of 20 VII.
Page 6 of 20 VII.

Due diligence by the bidders: Bidders may prior to submitting their Proposals, examine the requirements at their own expense and obtain and ascertain for themselves, at their own responsibility and other information necessary for preparing their Proposals.

Bidders shall be deemed to have full knowledge of the requirements of the work.
FED will not accept any responsibility or liability for any errors, omissions, inaccuracies or errors of judgment with respect to information or materials provided in this RFP Document or otherwise, with respect to this Project.

Although such information and materials are to the best of FED’s knowledge, however, their verification is the sole responsibility of Bidder.
Neither FED nor their employees make any representation or warranty as to the accuracy, reliability or completeness of the information provided nor will have any liability to any bidder which may arise from or be incurred or suffered in connection with anything contained in this RFP and the award of the work or otherwise arising in any way from the selection process.

VIII.
VIII.

The bidder, must meet the following additional eligibility requirements, namely; • Be free from violations and have no record of violations in the past, according to credit registries, regulators, or governmental bodies.

• The bidder shall furnish an undertaking on the company letter head clarifying whether the firm is not blacklisted or debarred by any organisation, government body, any government undertaking, bilateral agencies and likewise (Annexure - 5).

IX.
IX.

Fraud and Corrupt Practices: FED requires all applicants to observe the highest standard of ethics.
In pursuant to this policy, the following have been defined as below, namely; • • • 'Corrupt Practice' means behavior on the part of officials in the public or private sector by which they improperly and unlawfully enrich themselves and or those close to them, or induce others to do so, by misusing the position in which they are placed, and includes the offering, giving, receiving or soliciting of anything of value; 'Fraudulent Practice' means a misrepresentation of facts in order to influence an evaluation process of execution to the detriment of the Government and includes collusive practice among applicants (prior to or after bid submission) designed to establish bid price at an artificial non-competitive level; In such an event, the FED shall blacklist or debar the applicant from participating in future bidding processes of the FED for a period of 5 years.
X.

Jurisdiction: In all cases of a legal dispute regarding Tender, the Courts of Sikkim shall have the jurisdiction.

Page 7 of 20 XI.

Annexures: (a) Annexure 2: Technical Proposal - Standard Forms (b) Annexure 3: Financial Proposal - Standard Forms XII.

Terms of Reference (TOR) A.

Background and project description Sikkim, the green state of India located in the north-eastern region, stands out as one of the most biologically diverse States of India.
Forestry is the major land use with luxuriant forest abounding in all parts of the state.

The total area of the state is 7,096 square km of which as much as 82.31% is under the administrative control of the State Forest Department.

The total forest cover of the State as per the latest Indian State of Forest Report (ISFR) 2021 is 3341.03 sq.

km.

The total forest cover accounts to 47.08% of the total geographical area of the state.
The forests range from sub-tropical, wet-temperate oak, sub-alpine conifers and alpine eco-regions spanning across the elevation range of 300-5500m.

Mount Khangchendzonga (8,586 meters), the world’s third-highest mountain peak and revered as a guardian deity, is situated on the border between Sikkim and Nepal.

Sikkim has 9 Protected Areas comprising of one National Park, seven Wildlife Sanctuaries and one Conservation Reserve covering nearly 31 percent of the total geographical area of the State.
It was inscribed to the UNESCO World Heritage Sites list in July 2016, becoming the first "Mixed Heritage" site of India.

Setting aside such large area for forestry landuse and biodiversity conservation and conserving and managing this resource sustainably qualifies to be a potential project in the global carbon market.
These natural forests sequester carbon and also harbour endangered biodiversity thereby creating opportunities for the state to enter the carbon market and withdraw the financial gains, which could further be used for the conservation and sustainable use of the forests and biodiversity in the State.
Given this opportunity, the process to be followed shall be: 1) The hiring of a Project Management Consultant (PMC) to manage the carbon project development cycle (including design, validation and verification through accredited third party, registration and credit sales in consultation with FED); 2) Finalization of a carbon offset standard for registration of the project; 3) Submission of Project Assessment Report by PMC; 4) Validation of the project under the selected standard by a third-party Validation and Verification Bodies (VVBs) and registration of the project; 5) FED shall be the “owner” of the account in the registry; 6) Monitoring of the project and verification by third party VVBs; 7) Submission of the verified project documents with the carbon offset standard board; 8) Issuance of carbon credits into the project's account after review by the registry officer to check the completeness of the project documents; 9) Selling of carbon credits with due consent of FED in the carbon market and ensuring fair market price.
Key resources needed for the above process shall be as follows, namely; 1) A Project Management Consultant (PMC) - to support in the development of a detailed Project Implementation Plan, and drive the project through the entire lifecycle of carbon Page 8 of 20 credit issuance, selling the carbon credits, as per the timelines and norms of the carbon credits market regulator; 2) Validation and Verification Bodies (VVBs) - to assess projects against the carbon offset standard rules and the requirements of the applied methodology.
V\/Bs are qualified, independent third parties which are approved by the carbon offset standard board to perform validation and verification.

This independent assessment process is critical to ensuring the integrity of the projects registered with the carbon offset standard; 3) The PMC shall be paid a success fee, inclusive of all its actual expenses, and calculated as a percentage of the value realized from the sale of the accrued carbon credits.
The PMC shall pay applicable fees payable to the carbon offset standard board for registration of the project, audit fee to the VVBs, issuance fee on the carbon credits issued, and any other such cost.

No payment whatsoever shall be paid by the Forest and Environment Department (FED) to the PMC other than the success fee.

The FED, is now desirous of hiring a Project Management Consultant (PMC).

The detailed scope-of-work of the PMC is provided herein below: B.
Scope of Work The PMC shall be responsible for the below scope of work to be taken up with due consent of the FED: 1) Selection of carbon offset standard: Select and finalize the most suitable carbon offset standard for registering the project.

2) Submission of Project Assessment Report: The purpose of submitting this report would be to assess the project with the perspective of it qualifying the requirements of the selected carbon offset standard.
3) Validation services: The PMC shall prepare the Project Design Document based on the applicable guidelines of the selected carbon offset standard and methodology.
The PMC shall carry out the following services to be able to complete successful registration with carbon offset standard board, namely; • Collect required technical studies and impact assessment documents • Prepare the presentations or documents and manage the stakeholder consultation requirements for carbon offset standard; • Provide responses to stakeholder questions or comments related to the project registration; • Prepare carbon offset standard project description template as per the applicable formats; • Prepare all requisite documents as mandated; • Facilitate appointment for the third-party auditor or validator (VVB) to complete the validation of the project; • Arrange and pay for any travel required for the site visit and complete the site visit as per the requirement of the validator; • Submit application and meet or present to India’s designated national authority or any other government authority for the letter of approval, if required in future years; • Resolve corrective action requests and clarification requests identified by the auditor Page 9 of 20 in the draft validation reports; • Submit documents to the carbon offset standard board for registration; • Make the payment of all related fees to carbon offset standard board for registration of the project; • Provide any clarification or responses requested by the carbon offset standard board before registration; • Any other services required for successful registration of the project; • Undertake Bid-Management services for the onboarding of the third-party auditors for validation (VVBs) including their payment.
The FED may provide the PMC with available technical information or data.

4) Verification services: The PMC shall prepare the Monitoring Report (MR) based on the applicable guidelines.
The appointed PMC shall carry out the following services to be able to complete the successful issuance of the credits with the carbon offset standard board, namely; • Collection of documents; • Prepare Monitoring Report (MR) in the carbon offset standard Monitoring Report template; • Facilitate appointment for the third-party verifier (VVB) to complete the verification of the project; • Arrange and pay for any travel required for the site visit and complete the site visit as per the requirement of the verifier; • Resolve any corrective action request and clarification request identified by the auditor in the draft verification reports; • Successfully close the verification activity; • Submit documents for issuance to carbon offset standard board and pay all related fees for the issuance of carbon credits; • Provide any clarification or responses requested by the carbon offset standard board before issuance; • Any other services required for the successful issuance of the credits; • Undertake Bid-Management services for the onboarding of the third-party auditors for verification (VVBs) including their payment.
The PMC shall develop a monitoring framework that is compliant with the current practices of Forestry management.

The FED may provide the PMC with available technical information or data.
5) Credit selling support • FED shall be the “owner” of the account in the registry; • Take up the sale of the resulting carbon credits, in the marketplace to obtain the best market prices with due consent of the FED; • Coordination with other parties or buyers and assisting with the execution of Emission Reduction Purchase Agreements (ERPAs); • Facilitating successful transaction of carbon credits; • And such other services as may be agreed by the parties from time to time.
6) The PMC shall also adhere to any other work expressed by FED related to the project which has not been mentioned herein above.

-----x----- Page 10 of 20 Annexure 1 Sikkim Forests related details Certain details of Forestry Sector in Sikkim are as follows: Total geographical area of the state of Sikkim 7096 sq.
km Total area under the administrative control of the forest department (in % terms) of total geographical area Total forest cover as per India State of Forestry Report (ISFR 2021) in square km Percentage of total forest cover as per India State of Forestry Report (ISFR 2021) Protected area coverage (in % terms) of total geographical area 82.31% 3341.03 47.08% 30.77% -----x----- Page 11 of 20 Annexure 2 Technical Proposal - Standard Forms {Notes to Consulting Organisation shown in brackets { } throughout Section III provide guidance to the Consulting Organisation to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
Checklist of Required Forms FORM TECH-1 DESCRIPTION Technical Proposal Submission Form.

Authorization Letter No pre-set format.

TECH-2 TECH-2A TECH-2B TECH-3 TECH-4 Consulting Organization’s structure and Experience.

A.

Consulting Organization’s background and structure B.
Consulting Organisation’s Experience Description of the Approach and Methodology for Performing the Assignment Work Plan and Planning for Deliverables Page Limit 2 pages As required 3 pages 20 pages 25 pages 5 pages All pages of the original Technical and Financial Proposal shall be initiated by the same authorized representative of the Consulting Organisation who signs the Proposal.
Page 12 of 20 Form TECH-1 Technical proposal submission form {Location, Date} To, The Secretary, Forest and Environment Department, Forest Secretariat, Deorali, Gangtok, Sikkim – 737102 Dear Sir, We, the undersigned, offer to provide the consulting services as Project Management Consultant (PMC) to manage the carbon credit project cycle in the forestry sector of Sikkim in accordance with your Request for Proposal (RFP) dated: ______________.
We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal sealed in separate envelopes.
We hereby declare that; a) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification b) Our Proposal shall be valid and remain binding upon us for the period of time specified c) in the RFP In competing for (and, if the award is made to us, in executing) the Contract, we undertake to observe the laws against fraud and corruption, including bribery, in force in India d) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment within a month from the date of written notification issued to us by the FED.
We understand that the FED is not bound to accept any Proposal that it receives.
Yours sincerely, Signature (of the authorized representative) {In full and initials}: Full name: {insert full name of authorized representative} Title: Address: Phone: {insert the authorized representative's phone number} Email: {insert the authorized representative's email address} {insert title or position of authorized representative} {insert the authorized representative's address} Page 13 of 20 Form TECH-2 Consulting Organisation’s Structure and Experience Form TECH-2: a brief description of the Consulting organization and an outline of the recent experience of the Consulting Organisation that is most relevant to the assignment.
A - Consulting Organization’s background and structure 1.

Provide here a brief description of the background of your organization.

2.

Include organizational chart, a list of Board of Directors, and beneficial ownership disclosure, the successful Consulting organization shall provide additional information to FED if so desired.

3.

Proof of Registration Certificate, Articles and Memorandum of Association, Permanent Account Number and Tax Deduction and Collection Account Number.

4.
4.

The Consulting firm should provide copies of the Audited Financial Reports of the last three completed fiscal years: 2019-20, 2020-21, and 2021-22 with its sales revenue, clearly highlighted.

B – Consulting Organisation Experience 1.

The consulting organisation shall list their experience as per the requirements given in point number III.C.13 (Criteria and Points system for the evaluation of the technical Proposals).

2.
2.

List only those assignments for which the Consulting Organisation was legally contracted and/or had registered projects as per global standards in carbon credit generation in projects related to Forestry and allied sectors where carbon credits have been issued successfully.
Assignments completed by the Consulting Organisation's individual experts working privately or through other consulting firms cannot be claimed as the relevant experience of the Consulting Organisation, or that of the Consulting Organisation's partners or sub-consulting organisation, but can be claimed by the Experts themselves in their Curriculum Vitaes.

The Consulting Organisation should substantiate the claimed experience by presenting copies of relevant documents and references.
As these documents may be subsequently called from the selected Consulting Organisation.

3.

Only those assignments should be included, which have been carried out by the applicant.

The assignments carried out by parent or sister companies should not be included.
Page 14 of 20 Duration (beginning and end year along with months served) Assignment name and brief description of main deliverables or outputs Name of client and location of assignment Role in the assignment Number of registered projects as per global standards in carbon credit generation in Forestry and allied sectors where carbon credits have been issued successfully Quantum of the carbon credits issued for such projects Revenue realized through sale of the carbon credits realized for such projects in INR/$ Page 15 of 20 Form TECH-3 Description of Approach and Methodology in Responding to the Terms of Reference Form TECH-3: a description of the approach and methodology for performing the assignment, including a detailed description of the proposed methodology and staffing for training, if the Terms of Reference specify training as a specific component of the assignment.
• Technical Approach and Methodology: {Please explain your understanding of the objectives of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and the methodology you would adopt for implementing the tasks to deliver the expected output(s), and the degree of detail of such output.

Please do not repeat or copy the TORs in here.}


Page 16 of 20 Form TECH-4 Work Plan and planning for deliverables Work Plan: {Please outline the plan for the implementation of the main activities or tasks of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the FED), and tentative delivery dates of the reports.
The proposed work plan should be consistent with the technical approach and methodology, showing your understanding of the TOR and ability to translate them into a feasible working plan.

A list of the final documents (including reports) to be delivered as final output(s) should be included here.}
..... n TOTAL Months No Deliverables 1 (D-..) D-1 {e.g., Deliverable #1: Report A 1) data collection 2) drafting 3) inception report 4) incorporating comments 5) delivery of final report to the FED} D-2 {e.g., Deliverable #2 ........ } 1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the FED’s approvals.

For phased assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase.
2 Duration of activities shall be indicated in a form of a chart.

Include a legend, if necessary, to help read the chart.

3.
3.

Page 17 of 20 Annexure 3 Financial Proposal - Standard Forms Form FIN-1 Financial Proposal Submission Form {Location, Date} The Secretary, Forest and Environment Department, Forest Secretariat, Deorali, Gangtok, Sikkim – 737102 To, Sir, We, the undersigned, offer to provide the consulting services for Project Management Consultant (PMC) to manage the carbon credit project cycle in the Forestry sector in Sikkim in accordance with your Request for Proposal (RFP) dated: - ___________________.
We understand that the FED shall not provide any funds upfront to the PMC.

Expenses towards the project registration with the chosen carbon offset standard, third-party Validation and Verification Bodies fees for validation and verification, issuance fees, and any other such expenses, shall be borne by us.

With that consideration, our attached Financial Proposal is a success fee, for an amount equivalent to ______________ % of the value realized from the sale of carbon credits.
Our Financial Proposal shall be valid and remain binding upon us.

We understand you are not bound to accept any Proposal you receive.
Yours sincerely, Signature (of authorized representative) {In full and initials}: Full name: {insert full name of authorized representative} Title: Address: Phone: Email: {insert title or position of authorized representative} {insert the authorized representative's address} {insert the authorized representative's phone number} {insert the authorized representative's email address} Page 18 of 20 Annexure 4: Performance Bank Guarantee {Location, Date} To Sir, The Secretary, Forest and Environment Department, Forest Secretariat, Deorali, Gangtok, Sikkim – 737102 WHEREAS, < > registered under < > with its principal place of business at (hereinafter called "the Consulting organization") has undertaken, in pursuance of R F P N o .
_ _ _ _ _ _ _ _ _ _ to undertake the service Project Management Consultant (PMC) to manage the carbon credit project cycle in the forestry sector of Sikkim (herein after called "the contract").
AND WHEREAS, it has been stipulated by the Forest and Environment Department, Government of Sikkim (FED) in the said contract that the Consulting Organization shall furnish a bank guarantee from a scheduled commercial bank in India for the sum specified therein as security for compliance with its obligations in accordance with the contract.

AND WHEREAS, we have agreed to give the supplier such a bank guarantee.
NOW THEREFORE, we hereby affirm that we are guarantors and responsible to you, on behalf of the Consulting Organization, up to a total of INR 10,00,000.00 (Indian Rupees One Million), and we undertake to pay you, upon your first written demand declaring the consulting organisation to be in default under the contract and without cavil or argument, any sum or sums within the limits of INR 10,00,000.00 (Indian Rupees One Million) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the consulting organisation before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the consulting organisation shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification.
This performance bank guarantee shall be valid until the < >.

Our branch <Name & Address of the Bank> is liable to pay the guaranteed amount depending on the filing of claim and any part thereof under this Bank Guarantee only and only if you serve upon us at our branch a written claim or demand and received by us on or before date < > otherwise bank shall be discharged of all liabilities under this guarantee thereafter.
(Signature of the authorized officer of the Bank) Name and designation of the officer Seal, name & address of the Bank & Branch Any other assignment related Material may also be included Page 19 of 20 FORMAT OF UNDERTAKING, TO BE FURNISHED ON COMPANY LETTERHEAD ABOUT BLACKLISTING OR NON-DEBARMENT, BY ORGANISATION Annexure 5 UNDERTAKING REGARDING BLACKLISTING OR NON-DEBARMENT The Secretary, Forest and Environment Department, Forest Secretariat, Deorali, Gangtok, Sikkim – 737102 To, Sir, We hereby confirm and declare that we, M/s____________________, is not blacklisted or De registered or debarred by any Government department or Public Sector Undertaking or Private Sector or any other agency for which we have Executed or Undertaken the works or Services during the last 3 years.
Yours sincerely, (Authorised Signatory) Date: __________________ Page 20 of 20