Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698927893207.pdf (United Kingdom)
UC Programme Board Action Point Log – Actions closed from previous meetings OFFICIAL-SENSITIVE UCPB190718 - BTL03 Reference Action Assigned to: Due Date UCPB240414/03 PMU to provide independent assurance to Programme Board of figures supplied by 29/05/14 End State team UCPB240414/02 Share names with LAs involved in contingency work with PR Karen Gosden 29/05/14 UCPB240414/04 Programme Board to question the wording on the PAR recommendation around End Ann Harris 29/05/14 Update/Dea dline Closed Closed Closed Janice Hartley 28/03/14 Closed Ann Harris 24/04/14 Closed UCPB270214/03 State with MPA Include people readiness explicitly into expansion criteria and submit a trend summary of metrics to a future PB.
UCPB280314/02 Provide relevant background to TUPE issues to RW.

UCPB280314/03 Provide assurance to Programme Board on the rationale for the 10,000 test, informing the scaling decision in conjunction with UCPB280314/04 Write to DWP clarifying the Chief Secretary’s position on Tax Credits/Debt.

UCPB280314/05 Confirm 14-15 costs reflect accurately the end state service plans.
UCPB280314/01 Programme Secretariat to circulate minutes of Feb Programme Board following today’s meeting UCPB270214/01 AH to go back to regarding deadline for Tax Credits UCPB270214/02 JP Marks to attend a future meeting to update PB on progress of Test and Learn UCPB300114/01 AH to circulate updated report for MOG Kevin Cunnington Beth Russell Kevin Cunnington Ann Harris John-Paul Marks Ann Harris UCPB181213/02 AH to draft a costed proposal for consideration by HMT prior to next PB.
Ann Harris UC PB010813/01 SC to produce the Terms of Reference for the Critical Friends Group Sarah Cox UC PB040613/06 HS asked members to put forward any suggestions they might have for a person to All chair the critical friends group.
1 of 9 24/04/14 Cleared 24/04/14 Cleared 24/04/14 Closed 29 March 2014 28 March 2014 28 March 2014 February 2014 January 2014 December 2013 December 2013 Closed Closed Closed Closed Closed Closed Closed 1 s40s40s40s40 UC Programme Board OFFICIAL-SENSITIVE UCPB181213/04 AH to continue to improve the dashboard for the next PB, particularly around the Ann Harris reported financial information.
UCPB190718 - BTL03 January 2014 Closed UCPB271113/01 AH to take on board all suggestions made by PB members including sections on risk and financials, for future dashboard reports UCPB271113/02 NH to consider colour coding the Programme Plan to re-enforce dashboard Nigel Halsall information UCPB260614/01 C E to provide an update on Release 7 for the next Programme Board meeting Craig Eblett December 2013 February 2014 24/07/14 UCPB260614/03 TOM to be updated to reflect the comments made by Programme Board members Karen Gosden 26/07/14 UCPB240414/01 KC to discuss demands on DWP computer systems with RW UCPB240714/01 Circulate NAO VfM Terms of Reference to all PB Members.
UCPB240714/02 Provide an update of the Payment Accuracy position to inform the decision to go ahead with further NW expansion, and to report on whether there were classes of claims that might justify exemption from manual checks.

24/07/14 Kevin Cunnington UC Secretariat 01/08/14 20/08/14 Steve Riley / Ann Harris Closed Closed Cleared Cleared Closed Cleared Cleared UCPB240714/05 Produce a formal letter to gain approval of the SOBC with HMT.
UCPB240714/06 Update the Stage Plan to limit historical reporting, to a three month view, so as to Ann Harris Ann Harris 20/08/14 20/08/14 Cleared Cleared provide greater coverage of future deliverables.

UCPB260614/02 AH to bring back findings of the deliverability of the cohesive planning work to the Ann Harris 28/08/14 Cleared October Programme Board, with a verbal update at the August Programme Board.

UCPB280314/07 Consult Cabinet Office colleagues and provide milestones for the IDA programme.
UCPB290514/01 UCPB240714/03 to provide IDA plan with milestones.

Include the 6 key high level milestones/deliverables, from the critical path, in the Programme Dashboard.
Ann Harris 24/04/14 Closed 26/06/14 20/08/14 Closed Cleared UCPB280814/01 Payment accuracy percentages to be incorporated into the Dashboard UCPB280814/03 Provide an update of the re-use position in September and timetable to support Ann Harris Ann Harris 25/09/14 25/09/14 Cleared Cleared delivery UCPB280814/04 Provide 2nd Line Assurance of the Digital Service to support the Stocktake in Ann Harris 25/09/14 Cleared September 2 of 9 2 s40s40s40s40 UC Programme Board OFFICIAL-SENSITIVE UCPB240714/04 Gain all delivery partners’ approval of the SOBC.
UCPB240714/07 Update the Strategic Risks within the Dashboard, which includes: Data Sharing, Ann Harris Ann Harris UCPB250914/03 Review the Digital Service Milestone reporting statuses Regulations and Payment Error.
UCPB250914/04 Insert the named accountable owners to the Critical path UCPB250914/01 Provide the key delivery IDA milestones with named accountable owners UCPB231014/03 Schedule the Test Readiness Review on 18 Nov for PB & UCET UCPB250914/05 Refresh the financial reports to reflect the agreed budget limits UCPB250914/02 Provide the documented audit trail of Departmental approval of IDA UCPB231014/01 Programme to discuss and confirm the NAO VfM definition/statement JP Marks / Ann Harris JP Marks / Ann Harris Secretariat JP Marks / Ann Harris Ian Wright / Cath Hamp Ian Wright UCPB231014/02 Agree the reporting requirements of IT Planning assumptions into Programme Board Ian Wright UCPB190718 - BTL03 30/09/14 20/08/14 Cleared Cleared 31/10/14 Cleared 31/10/14 Cleared 31/10/14 1/11/14 31/10/14 Closed Cleared 31/10/14 Cleared 14/11/14 14/11/14 Cleared Cleared UCPB231014/05 with PPC Insert the named accountable owners into the Programme Expenditure and Forecast movement section of the Dashboard Ian Wright 14/11/14 Cleared UCPB280814/02 Confirm proposals to reduce micromanagement checks and resources deployed.
Ian Wright 31/10/14 Cleared UCPB250914/02 Provide the documented audit trail of Departmental approval of IDA UCPB231014/01 Programme to discuss and confirm the NAO VfM definition/statement UCPB231014/02 Agree the reporting requirements of IT Planning assumptions into Programme Board UCPB231014/05 with PPC Insert the named accountable owners into the Programme Expenditure and Forecast movement section of the Dashboard Ian Wright / Cath Hamp Ian Wright Ian Wright 31/10/14 Cleared 14/11/14 14/11/14 Cleared Cleared Ian Wright 14/11/14 Cleared UCPB280814/02 Confirm proposals to reduce micromanagement checks and resources deployed.
Ian Wright 31/10/14 Cleared UCPB231014/04 a UCPB231014/04 b Confirm the TUPE & COSOP agreements in place Ian Wright / 14/11/14 Cleared Confirm the HMRC agreement in relation to FTE and premises for UC Ian Wright 18/12/14 Cleared 3 of 9 3 s40s40 UC Programme Board OFFICIAL-SENSITIVE UCPB201114/01 Align the delivery partner accountabilities within the dashboard.

Ian Wright UCPB190718 - BTL03 18/12/14 Cleared UCPB181214/01 Write to Local Authorities to arrange a meeting to discuss IT supplier costs.
Neil Couling 26/02/15 Cleared UCPB181214/02 Provide a further 2nd Line Assurance report to complement the further work Neil Couling 23/04/15 Cleared UCPB220115/02 Include key OBC milestone information within the dashboard.

commissioned for DS IE.

UCPB181214/02 Provide a further 2nd Line Assurance report to complement the further work commissioned for DS IE.

UCPB181214/03 Confirm the position of the interface control documents for inter-dependent system integration to the Digital Service.
UCPB181214/04 Confirm the Digital Service contingency provision and the plans for authorising its utilisation UCPB181214/05 Confirm the financial forecasts, profiles and management arrangements for Improve Efficiency UCPB220115/01 Provide a payment error profile, to the 0% target over time UCPB260215/01 Ensure that amendments identified are made to the Terms of Reference for the Independent Review of Digital Service.
Ian Wright / JP Marks Neil Couling 26/02/15 Cleared 23/04/15 Cleared 23/04/15 23/04/15 Ian Wright / Anthony Brigginshaw Ian Wright / Anthony Brigginshaw Ian Wright / Anthony Brigginshaw Ian Wright / Janice Hartley John Porteous 26/03/15 26/02/15 23/04/15 Cleared Cleared Cleared Cleared Cleared UCPB181214/02 Provide a further 2nd Line Assurance report to complement the further work Neil Couling 23/04/15 Cleared UCPB220115/01 Provide a payment error profile, to the 0% target over time commissioned for DS IE.
UCPB230415/01 Insert and report against the “Backlog Delivery Graph”, as Key Performance Indicator, within the Programme Dashboard.

Ian Wright / Janice Hartley Ian Wright 26/02/15 Cleared 23/05/15 Cleared UCPB260315/01 Consult stakeholders and delivery partners in advance of the contingency review JP Marks 21/05/15 Cleared point in May 2015 on Live Service contingencies.

UCPB181214/06 Provide a detailed briefing of devolution powers and liabilities.
Neil Couling 23/06/15 Cleared UCPB210515/01 Circulate the UC Programme Operating Model Ian Wright 23/06/15 Cleared 4 of 9 4 UC Programme Board OFFICIAL-SENSITIVE UCPB210515/03 Insert the commercial risk to the register: “Commercial Policies and processes exist, and are adequately operating, that enable the programme to procure and progress the development to required timescales to fully support agile delivery”.
UCPB210515/05 Insert the Improve Efficiency risk to the register: “Failure to deliver the full functionality of the Digital Service by Dec’16”.

UCPB210515/04 Insert the Digital Service caseload, by type, to the Programme Dashboard.

UCPB230415/02 Review the Digital Service Labour / Resource position.
Ian Wright / UCPB190718 - BTL03 23/06/15 Cleared Ian Wright / Anthony Brigginshaw Ian Wright Ian Wright / Lara Sampson 23/06/15 Cleared 23/07/15 Cleared 21/05/15 Cleared UCPB210515/02 Confirm IT licencing costs and the impairment position.

Ian Wright / 23/06/15 Cleared UCPB210515/06 Undertake further impacting of the Digital Service expansion sites with Local Authorities (incl Wandsworth).

UCPB230615/01 Insert Digital Service milestones that track the planned phases (IE/MS) into the milestone report.
UCPB230615/03 Undertake a Health and Safety Risk Assessment for all staff located in Victoria Street premises.

UCPB230615/04 Provide the timetable to relocate the digital staff to suitable premises UCPB230615/05 Provide monthly statistical assurance reports to highlight urgency, importance, associated risk and progress achieved and forecast with the dashboard.

UCPB230615/07 Develop readiness and exit criteria plan for Transition phases 1 & 2.
UCPB230615/09 Incorporate data sharing milestones to track progress of delivery capability.

UCPB230615/10 Confirm the Data Sharing position and how Release 10 will support Local Authorities.
Ian Wright / Anthony Brigginshaw Ian Wright / Anthony Brigginshaw Debbie Alder Ian Wright / Anthony Brigginshaw Ian Wright / JP Marks Ian Wright / JP Marks Ian Wright / JP Marks Ian Wright / JP Marks 23/06/15 Cleared 23/07/15 Cleared 23/07/15 Cleared 23/07/15 Cleared 23/07/15 Cleared 21/01/15 Cleared 23/07/15 Cleared 23/07/15 Cleared 5 of 9 5 s40s40 UC Programme Board OFFICIAL-SENSITIVE UCPB230615/02 Insert a Digital Service milestone to track delivery of the backlog.
UCPB230615/08 Insert the digital service phases onto the backlog delivery graph.

UCPB230715/01 Submit proposed “Improve Efficiency” exit criteria as a below the line paper.

UCPB230715/03 Confirm the legal protocols, including legal objections, to data sharing between DWP and Local Authorities.

UCPB170915/01 Assess the Digital Service IE and MS plans for discussion at October meeting.

UCPB170915/02 Insert a milestone within the dashboard to assure operational readiness to commence London Bridge rollout.
UCPB210515/07 Provide integration plans of the Digital Service to the Central Payment System.

UCPB230615/06 Confirm the readiness criteria for Transition.

UCPB230715/02 Insert further Digital Service Centre deliverables into the dashboard.

UCPB221015/01 Insert risk mitigation activities into the milestone plan.

UCPB191115/01 Arrange periodic review of the Programme Board Terms Of Reference, to include addition of Northern Ireland.
UCPB191115/02 Confirm the assessment of the Genesys company as part of the selection for DSC Case Management.
Ian Wright / Anthony Brigginshaw Ian Wright / Anthony Brigginshaw Ian Wright / Anthony Brigginshaw Ian Wright / Cath Hamp / UCPB190718 - BTL03 23/07/15 Cleared 23/07/15 Cleared 17/09/15 Cleared 19/11/15 Cleared Mayank Prakash Ian Wright 22/10/15 Cleared 22/1015 Cleared Ian Wright / Anthony Brigginshaw Ian Wright / JP Marks Ian Wright / Myrtle Lloyd Ian Wright Neil Couling / Secretariat Mike Driver / Ian Wright 23/07/15 Cleared 23/09/15 Cleared 19/11/15 Cleared 19/11/15 Cleared 17/12/15 Cleared 17/12/15 Cleared UCPB191115/03 Confirm the resilience tolerances specified for DSC capabilities and how these will be tested.
Mike Driver / Ian Wright 17/12/15 Cleared 6 of 9 6 s40 UC Programme Board OFFICIAL-SENSITIVE UCPB210116/02 Circulate the 2nd Line Assurance Terms of Reference Review and gain UCPB UCPB180216/01 Provide Lessons Learned of the Hounslow Go-Live Approval.
UCPB230316/01 Date to be agreed for the UC Programme Board Chairman to attend a future Benefits Realisation Steering Group meeting UCPB190718 - BTL03 Ian Wright / JP Marks Ian Wright / Janice Hartley JP Marks 29/01/16 Cleared 19/05/16 Cleared 29/04/16 Cleared UCPB210416/02 Below the Line paper on HMRC Debt to be produced for the June Programme Board JP Marks 23/06/16 Cleared UCPB210116/01 Provide a below the line paper to confirm Local Authority Delivery Plans.
Cath Hamp / 21/07/16 Cleared UCPB210416/01 Bring plan for Commercial activity with input from Cabinet Office and Treasury to a Carol Murray 29/07/16 future Programme Board.
UCPB210716/03 Communicate decision on LA Temporary Accommodation Management Fee to LGA Neil Couling 22/09/16 and LA Associations Cleared – revised to UCPB210 716/02 Cleared UCPB210716/02 Produce a table showing the extent contracts have been let and are in prospect for 20/10/16 Cleared UCPB210716/01 Consider whether Programme Board should have a 4th priority outcome on delivery Pete Searle 17/11/16 the UC Programme and their value.

of AME savings.
of AME savings.

UCPB230217/1 Paper on Benchmarks discussed at PDE in November to be issued as a below the line paper at the April Programme Board meeting UC Secretariat 06/04/17 UCPB220417/1 Provide a below the line paper on Contingency (including decisions taken and Paul McKeown 22/06/17 governance) to Programme Board.
UCPB180517/1 Below the line paper on progress of the Complementary Service for June Programme Board Lara Sampson / Craig Eblett 20/07/17 UCPB180517/2 Invite the Chief Security Officer to attend a future Programme Board meeting to update on Security issues.
UC Secretariat 19/10/17 7 of 9 Cleared BTL paper Feb PB Cleared BTL05 for April PB Cleared BTL04 June PB Cleared BTL05 July PB Cleared 7 s40s40 UC Programme Board Update: CSO will attend PB in Feb 2018 OFFICIAL-SENSITIVE UCPB191017/2 01-141217 Provide a written update on Payment Quality & Accuracy for a Programme Board early in the New Year A below the line paper on the current political dimensions to be provided for the January Programme Board.
UCPB190718 - BTL03 Susan Park 22/02/18 Cleared Neil Couling 25/01/18 02-141217 Produce a below the line paper for Programme Board in January outlining the differences between this years and next year’s budget.

Ian Wright 25/01/18 02-191017 Provide a written update on Payment Quality & Accuracy for a Programme Board early in the New Year Susan Park 22/02/18 03-141217 Peter Loosley to provide regular updates to the PB and draft an overarching risk statement for the PB dashboard.
Peter Loosley 22/02/18 03-191017 Programme to work with Cabinet Office colleagues to try to develop a new metric that would give a more useful measure of efficiency Ian Wright 19/04/18 8 of 9 Cleared - BTL paper circulated with Jan PB papers Cleared - BTL paper circulated with Jan PB papers Cleared – BTL paper 04 for Feb 18 meeting Cleared – risk raised for managed migration, and next update to PB in March.
Cleared 8 UC Programme Board OFFICIAL-SENSITIVE 01-250118 01-220218 02-220218 Programme Director to review the Programme Dashboard critical path to confirm it remains valid and to consider whether the milestones associated with External Relations remain the best possible for judging progress in this area.

Include an intermediate milestone for the Welsh Language Solution in the Programme Dashboard and adjust the prioritisation of risks.
Produce an accountability diagram for UC Security outlining responsibilities and owners for specific areas.

Ian Wright UCPB190718 - BTL03 19/04/18 Cleared Ian Wright 19/04/18 Cleared 19/04/18 Cleared Ian Wright (Mayank Prakash & Claudia Natanson) If you require a copy of the PREVIOUSLY CLOSED AP log please send your request to CAXTONHOUSE.UCPROGRAMMESECRETARIAT@DWP.GSI.GOV.UK 9 of 9 9