Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698928551237.pdf (Trinidad and Tobago)
MINISTRY OF FINANCE AND THE ECONOMY INVESTMENTS DIVISION Central Audit Committee FINAL REPORT OF THE CENTRAL AUDIT COMMITTEE ON THE COMPREHENSIVE AUDIT OF THE PAYMENT SYSTEM OF THE LIFESPORT PROGRAMME July 25, 2014 Contents 1.0 OVERVIEW OF CONCLUSIONS .......................................................................................... 4 2.0 ENTITY ............................................................................................................................... 5 3.0 MANDATE ........................................................................................................................... 5 4.0 5.0 6.0 AUTHORITY ........................................................................................................................ 5 ASSIGNMENT ...................................................................................................................... 5 SCOPE ................................................................................................................................. 5 7.0 METHODOLOGY ................................................................................................................. 6 8.0 OBJECTIVES ....................................................................................................................... 6 9.0 9.1 9.2 9.3 9.4 9.6 9.7 9.8 EXECUTIVE SUMMARY ...................................................................................................... 7 Payment Process
7 Payment Process ................................................................................................................ 7 Centres ................................................................................................................................ 7 Coordinators ....................................................................................................................... 8 Coaches............................................................................................................................... 9 Participants......................................................................................................................... 9 Catering Services.............................................................................................................. 10 Janitorial Services ............................................................................................................ 10 9.9 Maintenance of Recreation Grounds .............................................................................. 12 9.10 Refurbishment of Community Centres............................................................................ 13 9.11 Rental / Purchases ........................................................................................................... 14 9.12 Vocational Training (Trade Component) ....................................................................... 17 9.13 EBeam Interact
 Limited................................................................................................... 17 10.0 Other Matters……………………………………………………………………………18 11.0 Conclusion………………………………………………………………………………18 REPORT ...................................................................................................................................... 19 12.0 PAYMENT PROCESS ......................................................................................................... 19 12.2 Payment by Cheque .......................................................................................................... 19 12.3 Automated Clearing House (ACH) Payment System ..................................................... 20 12.4 Cash Payment ................................................................................................................... 20 13.0 CENTRES .......................................................................................................................... 21 14.0 COORDINATORS ............................................................................................................... 23 1 15.0 COACHES .......................................................................................................................... 25 16.0 PARTICIPANTS ................................................................................................................. 25 16.14 Recommendations
 ............................................................................................................ 29 17.0 CATERING SERVICES ...................................................................................................... 30 17.9 Recommendations ............................................................................................................ 31 18.0 JANITORIAL SERVICES.................................................................................................... 32 18.11 Recommendations ............................................................................................................ 34 19.0 MAINTENANCE OF RECREATION GROUNDS ................................................................. 35 19.18 Recommendations ............................................................................................................ 38 20.0 REFURBISHMENT OF CENTRES ...................................................................................... 39 20.7 Recommendations ............................................................................................................ 40 21.0 RENTALS/PURCHASES ..................................................................................................... 40 21.28 Recommendations ............................................................................................................ 45 22.0 VOCATIONAL TRAINING (TRADE COMPONENT) .......................................................... 46 22.10
46 22.10 Recommendation .............................................................................................................. 48 23.0 E-BEAM INTERACT LIMITED ......................................................................................... 48 23.1 The Agreement ................................................................................................................. 48 23.2 EBeam’s Position ............................................................................................................. 49 23.3 Justification for Second Payment.................................................................................... 50 23.4 Auditor’s Comments ........................................................................................................ 51 23.5 Recommendation .............................................................................................................. 52 24.0 LIST OF APPENDICES ...................................................................................................... 54 APPENDIX 1 Life-Sport Centres and Addresses APPENDIX 2 APPENDIX 3 Ministry of Sport Life-Sport programme: Employee Information Log 2013 - Cordinators Ministry of Sport Life-Sport programme: Employee Information Log 2013 - Coaches APPENDIX 4 Participants submission for payment - June 2014 APPENDIX 5 APPENDIX 6 Ministry of Sport Life-Sport programme: Employee Information Log 2013 - Caterers Invoice for meals provided to the Barataria Life Sport Centre for June 2013 APPENDIX 7
 Caterers submission for payments - June 2014 APPENDIX 8 Letter from Alicia Mohammed dated July 31 2013 2 APPENDIX 9 APPENDIX 10 APPENDIX 11 Kardian Construction & Property Management invoice dated May 31, 2013 Payments made to Reno Energy Company Ltd dated March 13, 2013 Ministry of Sport Tender Evaluation Note for an award of contract to Reno Energy Company Ltd.
APPENDIX 12 Invoices from Reno Energy Company Ltd and Jolene Legere APPENDIX 13 Hartstone Construction Limited Invoice # 102 dated February 26, 2013 APPENDIX 14 Invoice # 2038 from Bowen’s Lowprice Hardware APPENDIX 15 Invoice # R1001 from D.C. Tent Rentals APPENDIX 16 Invoice # 0641 from D.C. Tent Rentals APPENDIX 17 APPENDIX 18 Invoices from Vocational Training companies- re: Trade Component Justification Technology Component for the Sole Select Literacy, Numeracy & APPENDIX 19 Concerns highlighted by Corporate Secretary re: Ebeam contract APPENDIX 20 Response to Corporate Secretary re: Ebeam contract APPENDIX 21 Report submitted by Ebeam re: unreadiness of Life Sport centres APPENDIX 22 APPENDIX 23 Opinion from the Head of Legal of SporTT re: second payment to Ebeam Interact Limited Advice on payment of fees to Ebeam Interact Limited from J.D.
Sellier + Co 3 MINISTRY OF FINANCE AND THE ECONOMY INVESTMENTS DIVISION Central Audit Committee FINAL REPORT OF THE CENTRAL AUDIT COMMITTEE ON THE COMPREHENSIVE AUDIT OF THE PAYMENT SYSTEM OF THE LIFESPORT PROGRAMME _________________________________________________________________________ 1.0 1.1 OVERVIEW OF CONCLUSIONS The review indicates that: (i) There were widespread breaches of proper procurement practices; (ii) The approval given by Cabinet was not strictly adhered to; (iii) Persons at the coordinating level may have been involved in criminal activity; (iv) There were several instances of fraudulent activity by suppliers to the Programme; (v) There may have been widespread theft of equipment from the Programme; (vi) There may have been breaches of the Proceeds of Crime Act; (vii) Exorbitant and questionable payments were made in several instances; and (viii) There was poor control and monitoring of the Programme by the Ministry of Sport.
1.2 Given the widespread nature of the breaches, it is difficult to understand how they went unnoticed by the Ministry of Sport.

Consideration has to be given to whether there was complicity by officers of the Ministry.

For example, the entire payment of $34 m to EBeam Interact Limited was made notwithstanding that external attorneys advised that there may have been grounds to contest and resist the final payment.
1.3 It is recommended that the entire matter be turned over to the Director of Public Prosecution and the Commissioner of Police to prosecute the several breaches identified.

4 2.0 ENTITY 2.1 The Ministry of Sport designed the LIFE-Sport (LS) Programme to induce unemployed young men to get involved in sport, in order to redirect their lives into productive activities and positive engagements.

Cabinet by Minute No.


2312 of August 30, 2011 agreed to the implementation of the LS Programme by the Ministry of Sport (MOS) through the Sport Company of Trinidad and Tobago (hereinafter referred to as ‘SporTT’ or ‘the Sport Company’).

This Programme which was launched on June 18, 2012, commenced August 6, 2012.

It is currently being conducted in forty three (43) centres throughout Trinidad for young men between the ages 16-25.

2.2 The objective of this Programme is to reduce crime in Trinidad.
The intention is to bring about social transformation in the lives of young men joining the Programme by strengthening their cognitive, personal and interpersonal abilities.

It is expected that these young men will then be able to make informed decisions, manage their finances, communicate effectively and build healthy relationships.
3.0 MANDATE 3.1 Based on recent negative media reports about the LS Programme, the Central Audit Committee was mandated by the Permanent Secretary of the Ministry of Finance and the Economy on directive from the Minister of Finance and the Economy to conduct an operations audit of the LS Programme with emphasis on the payment system.
4.0 AUTHORITY 4.1 The Central Audit Committee, which was established by Cabinet Minute 1266 dated September 2001 and is also empowered by same as well as by Section 4(2) of the Exchequer and Audit Act.

5.0 ASSIGNMENT 5.1 on the payment system from its inception to the present.

To conduct an audit of the operations of the LS Programme with emphasis 6.0 SCOPE 6.1 books and records of the LS Programme from its inception to the present time.
The audit included but was not limited to the examination of all relevant 5 7.0 METHODOLOGY 7.1 Central Audit reviewed all available documents and records with respect to payments made from the inception of the programme.

Most of the documents from February 2014 to present have not been yet seen even though numerous requests have been made.
Further, to substantiate and reconcile the level of activities to the payments made, the following Centres were selected for review during the period June 11, 2014 to June 13, 2014:- (i) (ii) (iii) June 11, 2014 – Marabella, Pleasantville (previously Embacadere), La Romain, Penal, Siparia, Santa Flora, Point Fortin and La Brea Centres; June 12, 2014 – John John, St Paul Street, Beetham Gardens, Barataria, Malabar Train Line 1 and Malabar Train Line 2 Centres, Carapo and Valencia; and June 13, 2014 – Carenage, Cocorite, Four Roads, Bagatelle, Covigne Road, River Estate, Enterprise and Tabaquite Centres.
7.2 Additionally, the Barataria, Maloney, Malabar, Pinto Road and La Horquetta Centres which were also visited prior to June 2014, were revisited on Wednesday June 18, 2014.
7.3 The following persons were interviewed: (i) Mr Theodore Charles, Assistant Programme Director (Administration); also in attendance were Mr. Ronnell Barclay, Project Manager, Mr. Cyril Berkley and Junior Barrack from the Programme’s Placement Unit; (ii) Mr. Cornelius Price, Programme Director; (iii) The Board of Directors of SporTT; (iv) Mr. John Mollenthiel, Ex-CEO SporTT; (v) Mr. Anil Roberts, Honourable Minister of Sport; (vi) Mr. Ashwin Creed, Permanent Secretary, MOS; (vii) Mr. Adolphus Daniell, President / CEO of EBeam Interact Limited; (viii) Several unsuccessful attempts were made to interview Ms Ruth Marchan the Deputy Programme Director; and In addition several relevant documents were presented to the Auditors by the Honourable Minister of National Security.
(ix) 8.0 OBJECTIVES 8.1 To ensure adequate controls, accountability and transparency exist in the LS programme and to ascertain whether expenses incurred were accurate and in accordance with the approved payment system.

6 9.0 EXECUTIVE SUMMARY 9.1 Payment Process Initial payments were paid in cash to participants.

This meant that there could be little verification or control over the payments.

9.1.1 When the LS Programme officially started in August 2012 it was initially overseen by SporTT.
This changed with effect from January 1, 2013 when full control of the programme was transferred to the MOS.

SporTT however was retained to facilitate payment or as a ‘payment provider’.

9.1.2 Payments were made either by cheques or via the Automated Clearing House (ACH) System.

Central Audit was informed that during a short period in 2012 cash payments were made to participants.
9.1.3 The decision to pay in cash was taken after it was discovered that numerous participants had no bank accounts and/or any form of identification to cash cheques.

It was possible that major discrepancies could have occurred between those who should have been paid and those who were actually paid.

The problem was subsequently resolved and Central Audit verified that participants have been receiving payments since October 2012 either via the ACH system or by separate cheques.
However, Central Audit was not able to verify if the list of participants to be paid was consistent with the list of participants actually paid through the ACH system.

9.2 Centres The Ministry of Sport increased the number of LS Centres without Cabinet’s approval.

Several of these Centres could not be located.

9.2.1 Cabinet by Minute No.


2312 of August 30, 2011 agreed to the implementation of the LS Programme in thirty-three (33) centres throughout Trinidad by the Ministry of Sport (MOS) through the Sport Company of Trinidad and Tobago (SporTT).

Subsequently, ten (10) centres were added to the programme.
Central audit was informed that of the ten (10) centres added, three (3) existing centres were downsized to thirty (30) participants each to accommodate three (3) additional centres, also with thirty (30) participants each.

Of the other seven (7) centres, two (2) were introduced with sixty (60) participants each, and five (5), with thirty (30) participants each.
7 9.2.2 Central Audit was informed that the decision to start a LS Centre in a community was based on the recommendation of residents within the communities via their respective parliamentary representatives.

However, no correspondence to this effect was seen.

9.2.3 It was discovered that some of the recently introduced centres do not have a fixed or proper place to operate.
For example, Central Audit discovered that the Four Roads and Cocorite Community Centres, out of which the Four Roads and Cocorite LS Centres were supposed to be operating, have never been used.

9.2.4 Similarly, Central Audit was unable to locate Malabar Train Line 1 and 2, Beetham Gardens and Covigne Road LS centres when a visit was made to the listed addresses.

It was also discovered that some of the older centres are still operating out of churches, pan-yards and savannahs.
9.3 Coordinators The Coordinators seem to have criminal records which made them unsuitable as role models for the participants.

9.3.1 One (1) coordinator was contracted for each of the forty three (43) LS Centres with specific responsibilities for the operations of the LS Programme.

Central Audit was informed that individuals in the communities who would have significant influence over the target group of young men were recommended by their respective communities.
These individuals were subsequently contracted as coordinators.

However from the list at Appendix 2 the contracts were given to contracting firms which was not as envisaged when the programme was first conceptualised and approved by Cabinet.

9.3.2 During the field visits, personnel from the police service who provided protective escort to officers of the Central Audit Committee expressed concern about certain individuals who were contracted as coordinators for specific centres.
These officers have alleged that a few such individuals in the East/West corridor are currently under police surveillance for illegal activities in their relevant areas.

9.3.3 The police officers were also very apprehensive whether such individuals can reform the participants under their watch when they themselves may still be involved in criminal behaviour.

One of the officers strongly believed that the Cocorite, Four Roads and Covigne Road centres may have some sort of allegiance with the Carapo centre.
Central Audit could not verify whether any such allegiance exists.

8 9.4 Coaches The number of coaches being paid is greater than the actual number of coaches who are actually working on the programme which suggest a real possibility of fraud.

9.4.1 From the inception of the Programme, it was agreed that four (4) coaches would be hired for each of the centres that has an approved enrolment of sixty (60) participants.
A minimum of one (1) coach was to be contracted for each of the three (3) sporting disciplines of football, cricket and basketball with an additional coach in each centre to assist in the sporting discipline that holds the interest of the largest number of participants.

Centres with an enrolment of thirty (30) participants on the other hand should have two (2) coaches (one (1) each for football and basketball) with the exception of River Estate Centre which has three (3) coaches.
9.5 Discrepancies were discovered with respect to the number of coaches performing the duties and the number of coaches actually being paid.

According to the accounting records the full complement of coaches has consistently been paid but what was discovered during the site visits was that several coaches were not actually performing the duties for which they were hired.

9.6 Participants The review of attendance reveals several irregularities.
There is a high possibility that the total number of participants being paid was significantly higher than the number of participants who actually attended the programme.

9.6.1 The LS Programme which was launched on June 18, 2012 and commenced August 6, 2012 started in thirty-three (33) centres throughout Trinidad for young men between the ages 16-25.

At that time, all the centres were approved to have an intake of not more than sixty, giving a maximum total enrolment of 1,980 participants.
9.6.2 Cabinet’s approval.

Subsequently the total enrolment increased to 2,250 participants without 9.6.3 Examination of the payment documents for June revealed several instances where stipends were made to participants without proper approvals and supporting documentation.
9.6.4 Additionally, during the visit to centres, it was noted that the number of participants present was less than the number of participants who signed the daily attendance register and even less than the number of participants submitted for the 9 monthly stipend.

In many instances participants were signing on behalf of other participants.

9.7 Catering Services A number of irregularities were observed involving catering services.
9.7.1 As at June 2014, forty-three (43) caterers were contracted to provide meals to participants at a cost of twenty-five dollars ($25.00) per breakfast and forty-five dollars ($45.00) per lunch.

9.7.2 During the visits to various LS centres it was discovered that in most cases the amount of meals catered far exceeded the amount of the average daily attendance of participants.

In one instance Central Audit actually observed the delivery of the lunches.
The caterer delivered the lunches without beverages in small lunch boxes, which normally retail for less than thirty dollars ($30.00) each in most fast food shops.

Checks however revealed that the caterer claimed and was paid for the full sixty-five breakfasts and sixty-five lunches for nineteen days in the month of June 2014.
What was more instructive was that the invoices submitted by the majority of the caterers were almost always equal to the full participants’ enrolment, notwithstanding the level of absenteeism observed in the programme.

9.7.3 It was discovered that this was encouraged by both the past and current Directors of the LS Programme, Mr Henry Charles and Mr Cornelius Price respectively.

They both insisted that the caterers must be paid for the number of meals as per the contracts.
9.8 Janitorial Services Payment of the janitorial services appeared exorbitant, questionable and fraudulent in many cases.

9.8.1 Mr. Theodore Charles, the current LS Assistant Programme Director (Administration), informed that contracts were awarded for janitorial services from a pre- qualified list of contractors provided by the MOS.

This resulted in a finite number of contractors being used throughout the Programme, with contractors being awarded contracts for more than one centre.
It should be noted that contractors were hired to conduct janitorial services for almost all the centres.

Commencing January 2014 contractors were awarded Janitorial Service Contracts for nine (9) months at $45,000.00 per month VAT exclusive.

9.8.2 Invoices showed the purchase of large quantities of janitorial supplies for the Programme.
Discussions with Mr. Ronnell Barclay, LS Project Manager revealed 10 that janitorial supplies were purchased and distributed to the various LS Centres prior to the engagement of janitorial contractors.

9.8.3 Examination of invoices revealed that the scope of works submitted by these contractors were the same regardless of the dissimilarity of the individual state of affairs of the Centres.

Examination of the items claimed for works performed appeared to be inflated and duplicated.
For example, an invoice from Kardian Construction and Property Management was paid $113,330.00 by cheque #2892.

An extract, which suggest that the invoices from Kardian may be padded, is shown as follows: Particulars Carapo Pinto La Horquetta Empty all trash containers, replace all garbage bags, remove from centre 2,700.00 2,750.00 2,700.00 Replace all garbage bags in all bins also wash sanitize and clean all bins as required 3,000.00 2,850.00 2,850.00 9.8.4 prices invoiced.
The description suggests duplication in the service with two separate 9.8.5 In addition, examination of the above revealed an invoice related to cleaning services at Carapo Community Centre in the amount of $37,900.00.

It should be noted that these participants are housed under tents, and as such, the provision of cleaning services needs further investigation as these cost may be exorbitant and questionable.
9.8.6 A site visit on June 11, 2014 to Point Fortin revealed that the programme has been operating from the Fanny Village Pavilion since August 2013 (9 months) which is located next to the community centre.

9.8.7 Despite this, substantial payments were made to Richie’s General Contractors Limited for janitorial services in the amount of $51,750.00 on two occasions.

Taking into account the location (a pavilion) it is questionable as to the relevance of the janitorial payments.
9.8.8 Renaissance Developers Limited (RDL) submitted two (2) invoices dated August 2013 for janitorial services at the Maloney Centre.

Both invoices had the same invoice number (#0103) and were for works provided during the same period that is 11 August 2013.

However, the amounts billed were different and were subsequently paid by cheques #3170 and #3322 dated September 2 and 12, 2013 respectively.
9.8.9 It was observed during visits to various centres that basic janitorial services were required with usually one (1) classroom, the washroom area and in some instances an office area to be cleaned.

Further, in some centres, it was observed that there was very little if any need for janitorial services which cost the Programme over one (1) million dollars per month.
At one centre, Central Audit was informed by a cleaner that she was hired by an official from the LS Programme and gets paid monthly in cash from said official.

9.9 Maintenance of Recreation Grounds Similar to janitorial services, several instances of exorbitant, questionable, and possible fraudulent payments were observed.
9.9.1 Mr. Theodore Charles, the current LS Assistant Programme Director (Administration), informed that contracts were awarded for maintenance works from a pre-qualified list of contractors provided by the MOS.

This resulted in a finite number of contractors being used throughout the Programme, with contractors being awarded contracts for more than one centre.

Central Audit noted several instances where companies contracted to provide maintenance works did not submit tax invoices.
Commencing January 2014 contractors were awarded nine (9) month contracts for Field Maintenance Works at a cost of $68,000.00 per month VAT exclusive.

9.9.2 The scope of works and costs relating to the maintenance of recreation grounds appears to be excessive and may have been overstated.

These concerns were confirmed when the various centres were visited; major discrepancies were observed with respect to invoices submitted by these contractors.
9.9.3 For instance, refurbishment, upkeep and maintenance contracts were awarded to Reno Energy Company Ltd (Reno).

It was observed payments were made to Reno for $199,582.50 on three occasions; however no invoices were provided to support these payments.

9.9.4 The review of payments for maintenance works revealed that even though the award of contracts was based on the lowest price submitted several contractors won awards even though their bids were not the lowest.
9.9.5 Several invoices from Reno were signed by Jolene Legere and affixed with the Company’s stamp.

Central Audit noted that Jolene Legere was also a contracted caterer attached to the Enterprise LS Centre.

The signature on the Reno invoice and the signature from a catering invoice submitted by Jolene Legere appeared identical.

This 12 defeated the stated purpose of encouraging many small entrepreneurs to be involved in the Programme.
9.9.6 Central Audit also noted numerous invoices submitted by Reno and SOS (West Indies) Ltd. (SOS) dated February 28, 2013 and March 31, 2013 which shared similar invoice numbers even though the periods being invoiced, the grounds being maintained and amounts charged were all different.

Further, both companies shared a common director, Mr James Dedier, the same fax number and had a similar pattern of invoice numbering.
9.9.7 Nasser Khan Construction and Engineering Ltd (NKC) was paid for maintenance works conducted during July 2013 at the La Brea Recreation Ground.

However, Mr. Ronnell Barclay, LS’s Project Manager stated the company had no contract for conducting said works.

Apparently NKC was maintaining a ground at the wrong location.

9.9.8 for painting/maintaining all lines to the Sobo Village Basketball Court for July 2013.
Both Lenco Construction Ltd and SOS (West Indies) Limited were paid 9.9.9 Discussions with LS Programme Coordinators/Supervisors during the various site visits revealed that recreations grounds used by the centres are maintained by the respective Borough/Regional Corporation.

However, invoices/payments were seen from contractors for maintenance works at the said grounds.

9.10 Refurbishment of Community Centres A number of irregular payments were observed for the refurbishment of community centres.
9.10.1 HartStone Construction Company Ltd and Agro Aggressive Business the Organisation and Maintenance Services Limited submitted refurbishment of two (2) Centres.

VAT registration numbers were not seen on both invoices although VAT was computed on the invoiced amounts.

invoices for 9.10.2 Mr. Kieron Edwards was reimbursed $10,493.00 for building materials purchased for the refurbishment of the Pinto Road Centre.
However, the invoice submitted in support of the reimbursement appeared questionable as it was not dated and stamped as being “PAID”.

9.10.3 The Point Fortin LS Programme operates out of the Fanny Village Community Centre.

The Centre was refurbished during August/September 2013.

However, even though the refurbishment works was completed over nine (9) months 13 ago the Programme continues to operate out of the Fanny Village Recreation Ground Pavilion as the Community Centre does not have electricity.
9.11 Rental / Purchases There is evidence of theft and fraud in a number of instances where the rental and purchase of items were concerned.

9.11.1 A documented cost benefit analysis was prepared regarding buying or rental of chairs and tables.

The purchasing option was the more economical option and in some instances the relevant purchases made.
However, it is believed some centres were not in receipt of the total number of pieces of furniture allocated to them and they continued to rent from other sources.

9.11.2 The providers of tables, chairs, tents and portables were D.C. Tent Rentals (Davoughn Cummings) and Densil Collins Auto Repairs and Rental (Densil Collins) who had no formal contracts.
9.11.3 Value for money was not being achieved as exorbitant amounts are being paid monthly for the rental of these items when it was abundantly clear that purchasing the items was the more economical option.

In addition, transparency was lacking as it was difficult to verify the services for which payments were being made.

Weaknesses in the approval and payment processes were also evident.

9.11.4 items which he claimed were destroyed during a Police raid in February 2013.
On April 30, 2014 Davoughn Cummings was reimbursed $98,000.00 for 9.11.5 It should be noted that cheque #9919 for $98,000.00 was originally prepared on April 24, 2013 and was cancelled and re-issued on April 30, 2014.

However, the invoice was dated and certified on April 30, 2014.

This shows a weakness in the internal controls as a cheque was prepared prior to the invoice date.

9.11.6 It should also be noted that the reimbursement was not formally authorised.
Mr. Price was advised by the Minister’s Advisor to approve the payment.

He also indicated that there was a police report.

However, no report was presented to Central Audit.

9.11.7 On November 11, 2013 Mr Cummings was paid $50,000.00 for the supply of eight (8) twenty-five (25) seater maxi-taxis and two hundred (200) meals (breakfasts, lunch and drinks) for a trip from Malabar to Guayaguayare.
The cost of a meal supplied 14 by Mr Cummings was $40.00 higher than what was being paid to caterers of the LS Programme.

9.11.8 It is noteworthy that the review of the General Ledger revealed that for the periods 2012 to 2013 and 2013 to 2014, payments of $3,416,900 and $2,173,325 respectfully were paid to Davoughn Cummings of D.C Tent Rentals.

For both periods the payment totalled $5,590,225.00.
Given that these payments are for the rental of tents, chairs and portable toilets, they appear to be very excessive.

9.11.9 The second supplier for rental of table and chairs was Densil Collins.

For the period August 2012 to October 2013, sixty (60) chairs and twenty-five (25) tables were rented to Angostura Centre.
Substantial amounts were being paid for rental however a field visit to this centre revealed that the number of chairs and tables located at the centre were significantly less than what was invoiced and paid for.

In addition, Densil Collins submitted invoices related to Barataria, Morvant and Mt.

Dor centres.

9.11.10 Cheque #2444 valued $232,760.00 was received, as part payment, by Tropical Tent Rentals Ltd for the supply of tables and chairs (purchased) for the LS Programme.
The invoice submitted totalled $465,520.00.

The allocation of these items could not be ascertained as a result of incomplete and/or lacking records.

9.11.11 Cheque #5156 valued $2,379,605.00 was received by Going All Out Event Planners as payments for rental of high tech surveillance equipment for the period May 2013 – Sept 2013.

Over the period August 2013 – October 2013 this same company rented billboards, PA systems, and conducted mini community competitions.
In addition a number of invoices were also submitted for consultancy and video production totalling $376,300.00.

The practical value of these expenses could be not be ascertained.

9.11.12 The invoices neither detailed which centres the service pertained too nor displayed any VAT registration number.

Given the value of these contracts the companies exceeded the legal VAT threshold.

Additionally, no documentation relating to the tender and award of the contracts stated above was seen.
9.11.13 Interior Concepts Limited was paid $820,900.00 to supply heavy duty multi-function photocopiers and ninety-seven (97) desktop computers for the LS Programme, 2013.

However, it was discovered on the site visits that the centres had no such computer equipment.

Discussions held with Mr Theodore Charles to ascertain the existence of these desks tops computers, revealed that only three could be accounted for.
9.11.14 21st Century Computers Inc Limited was paid $998,500.00 for the supply of two hundred (200) laptop computers for the LS Programme 2013.

No computers 15 and/or equipment were physically located at the centres visited.

Enquiries with Mr Theodore Charles revealed that seventy (70) laptops were accounted for.

9.11.15 Lewide Company was paid $986,866.55 for the supply of Computer Repair Kits for thirty-nine (39) LS Centres.
However, the site visits conducted revealed that no such equipment existed at any of the centres visited.

9.11.16 Cheque #9918 valued $48,500.00 was paid to Rishazz Marketing related to the provision of communication and marketing services for the month ending April 2014.

An invoice for the month ending June 2014 was also submitted valued $48,500.00.
9.11.17 The details of the invoice relate to the following:     Collection of Data & Achievement of LS Programme; Local Community Advertising; Published Positive Achievements of Participants; and Site Visit to Various Centres.

9.11.18 Examination of summary reports submitted on a monthly basis brought to the forefront the question of whether value for money was being achieved as no substantial work was evident.
The reports were also lacking in detail and contained photographs which were photocopied and repeated as images from different centres.

9.11.19 It appeared that proper tendering and procurement procedures were not followed in the selection of Epic Sports Plus (ESP), Kadeem & Associates, Hercules Enterprise Caribbean Ltd. and All U Need Ltd., for the provision of goods and supplies.
Also, from the invoices submitted it appeared that the aforementioned companies were not VAT registered, although the value of the contracts exceeded the legal VAT threshold.

16 9.12 Vocational Training (Trade Component) Payments were made for services not received and these may constitute a breach of the Proceeds of Crime Act.
9.12.1 An amount totalling $5,619,250.00 was paid to Allsnorth General Contractors, Re Construction and Repairs Limited, Scobex Tech Limited, Kadeem & Associates Ltd. and McKain Enterprises Ltd for the provision of vocational training.

Mr. Theodore Charles, Mr. Ronnell Barclay and Mr. Cyril Berkeley could not provide any details on the tender and award processes.

Centres visited revealed that the Vocational Training Component was never implemented.
9.12.2 All the companies listed above submitted invoices which did not have VAT registration numbers displayed.

Based on the value of the said invoices, they all exceeded the legal VAT threshold and it is mandatory that they are registered with the Board of Inland Revenue.

This constitutes a violation of the Proceeds of Crime Act.

9.12.3 training was implemented at the Larry Gomes Stadium.
Both Mr. Theodore Charles and Mr. Cyril Berkeley stated vocational 9.12.4 It was stated by Mr Theodore Charles that currently fibre optics, security camera installation and electrical installation classes were being conducted at the Larry Gomes Stadium.

These classes were allegedly attended by participants of the Malabar, Samaroo Village, Valencia, Carapo and Pinto LS Centres.
9.13 EBeam Interact Limited A payment of Thirty Four Million Dollars ($34,000,000.00) was made to EBeam Interact Limited although no services were rendered and the external attorneys suggested that the matter should be contested.
9.13.1 On December 6, 2012, by signed agreement, the Sports Company of Trinidad and Tobago Limited (SporTT) retained the services of EBeam Interact Limited (EBeam) to provide, by way of integrated interactive technology, the numeracy and literacy component to the participants of the LS Programme.

The contract amount was agreed at TT $34,000,000.00 with a planned commencement date of December 6, 2012 and a projected completion date of September 30, 2014.
To date that component of the programme has not started.

However, the payment of $34,000,000.00 was made to EBeam.

9.13.2 Central Audit was informed that E-Beam was sole selected mainly because of the company’s President/CEO, Mr Adolphus Daniell’s track record as an educator with respect to individuals who have struggled academically.
17 9.13.3 According to the contract, it was agreed that SporTT shall pay to EBeam the sum of seventeen million dollars (TT $17,000,000.00) which represented fifty per cent (50%) of the fee, contemporaneously with the signing of the agreement and the remaining fifty per cent (50%) on September 2, 2013.

Central Audit confirmed however that the first payment was made by cheque number 2185 dated June 14, 2013 and the second payment by cheque number 7997 dated February 11, 2014.
9.13.4 Ms Dawn Mohan, current Corporate Secretary of SporTT, however stated that since the Numeracy and Literacy Component had not started by EBeam, for which it was contracted, legal advice on whether to pay EBeam the second payment as per the terms of the contract was sought.

Two pieces of legal advice were received, one from Ms Lisa Solomon, the then Head of Legal of SporTT and the other from J.D.

Sellier & Company.

The opinion from J.


D Sellier suggested that measures, including arbitration be explored to avoid having to make the payments (appendix 23-1) 10.0 Other Matters 10.1 A number of other matters have been reported in the media but, given limited resources and time constraints, these were not all investigated.

However, the investigation provides enough information to allow definitive conclusions on a number of irregularities.
11.0 Conclusion 11.1 From the review it is clear that the LS Programme has a number of irregularities judging from the widespread absenteeism, absence of proper procurement practices, overpayment for goods and services and possible criminal activities ranging from fraud (where money has been invoiced and paid but goods and services not supplied) to theft and possible breaches of the Proceeds of Crime Act.
In addition, statements from members of the Police Service with whom the auditors interacted during the audit of the programme suggest that there may be criminal elements in positions of supervision and coordination within the Programme.

11.2 Given the substantial breaches identified, it is recommended that this matter be referred to the Director of Public Prosecutions and the relevant law enforcement agencies.
18 REPORT 12.0 PAYMENT PROCESS 12.1.1 When the LS Programme officially started in August 2012 it was initially overseen by the SporTT.

This changed with effect from January 2, 2013 when full control of the Programme was transferred to the MOS.

SporTT however was retained to facilitate payments or as described by some as a ‘payment provider’.

12.1.2 Payments are made either by cheques or via the Automated Clearing House (ACH) System.
Central Audit was informed that during a short period in 2012 payments were made to participants in cash.

12.1.3 A number of weaknesses were observed in the payment process most of which were observed in the initial stages of the Programme; over time some have been rectified.

It was observed, for example, that invoices mainly from coordinators and caterers did not appear genuine.
Mr Corneluis Price, LS Programme Director stated that this was observed and in an attempt to avoid such inconsistencies, invoices were standardized; one (1) was designed for use by the coordinators and another for the caterers.

What was significant to note however was that based on the accounting records examined no evidence was discovered to suggest that payments made to coordinators and caterers were duplicated.
12.1.4 It was also observed that most claims submitted were authorised for payment by the Programme Director and /or the Assistant Programme Director.

Authorisation by the Regional Managers, and the coordinators where applicable, were almost non-existent.

These were the individuals who were charged with the responsibility for directly supervising the actual operations of the centres to which they were assigned.
It would appear therefore that the Programme Director and/or the Assistant Programme Director were authorising documents for payment without full knowledge of what checks and balance, if any, were conducted 12.2 Payment by Cheque 12.2.1 Payments by cheque are made mainly to goods and service providers on submission of invoices.

Separate cheques may also be made to coordinators, caterers, coaches and participants who for one reason or another may not have bank accounts.
With respect to payments by cheques, documents submitted for payment were certified for payment by the Chairman or Vice Chairman of the Implementation Committee from inception to December 15, 2012 and from January 2, 2013 up to the current time by the LS Programme Director.

The Chief Executive Officer, SporTT would then approve the documents for payment after the authorised signatures and authority levels were verified.
19 12.2.2 A cheque payment voucher, which may include more than one invoice from the same payee, was prepared for each cheque.

The cheque together with the payment voucher and supporting documents were then forwarded to the relevant authorised personnel for signature and subsequently for distribution.

Initially cheques with respect to the LS Programme were distributed from SporTT head office but from late 2012 and up to the present time distribution took place from the Ato Boldon Stadium, Couva.
12.3 Automated Clearing House (ACH) Payment System 12.3.1 Similar approvals and authorisations, as per the cheque payment system, were required for payments under the ACH system.

However under this system no cheque payment vouchers or cheques were required.

Instead payments were processed directly from the LS Programme’s bank account into the payees’ bank accounts.
12.3.2 The process required the accounting staff of the Programme to check all relevant documents submitted and to send an email to the CEO and the Financial Accountant of SporTT confirming that the information uploaded was accurate.

The CEO and the Financial Accountant then approved and released the online transactions.

12.4 Cash Payment 12.4.1 Central Audit was informed that in the initial stage of the programme, for not more than three (3) months, a number of participants were paid in cash.
The decision to pay in cash was taken after it was discovered that numerous participants had no bank account and/or form of identification to cash cheques.

12.4.2 In the circumstance, cash was withdrawn, counted in stacks of $1,500.00, the amount of participants’ monthly stipend, and placed in envelopes.

Lists with the relevant participants’ names by centre and region were prepared.
The cash together with the related lists were then handed over to members of the Implementation Committee with armed security for distribution.

They together with the respective coordinators distributed the cash to the participants of the different centres.

Each participant was required to sign the list, mentioned above, as evidence of receipt of his stipend.
20 12.4.3 Central Audit was told that this was a very unusual situation and a solution had to be found immediately hence the decision to pay the participants in cash.

Special arrangements were subsequently made with the First Citizens Bank to have the requirement of two (2) forms of identification waived which allowed participants with only one form of identification to open bank accounts.
The problem was resolved and Central Audit verified that participants have since been receiving payments either via the ACH system or by separate cheque.

However, Central Audit was not able to verify if the list of participants to be paid was consistent with the list of participants actually paid through the ACH system.

12.5 Recommendation 12.5.1 any document that does not appear genuine.
It is recommended that no payment be made on duplicate documents or 12.5.2 All changes to documents must be initialled by all relevant persons authorising the change.

A replacement document, on the other hand, must go through the same stringent verifications and authorisations as the initial document.

12.5.3 verifying the authenticity, must be signed by the coordinators.
It is also recommended that all claims originating from the centres, after 12.5.4 After further verification all claims must also be authorised by the respective Regional Managers.

Based on what appears to be inflated claims, especially from centres in the East/West Corridor, the use of this control mechanism must be emphasised.

Due to the history of some of the coordinators, the Regional Managers become the first and most important control.
It is therefore imperative that they start performing the duties for which they are paid or be replaced.

13.0 CENTRES 13.1 A review of payment documents revealed that ten (10) LS Centres were added to the Programme making it forty-three LS Centres in total.

A list of all the forty-three centres is included as Appendix 1.
Central Audit was informed that three (3) of the existing centres were downsized, Fyzabad, Mayaro and La Horquetta, to thirty (30) participants each to accommodate the three (3) new centres, Beetham, Malabar Trainline 1 and Malabar Trainline 2, also with thirty (30) participants each.
Of the other seven (7) centres, two (2), Cocorite and John John were introduced with sixty (60) participants each, and the last five (5), Basilon Street, Covigne Road, Four Roads, River Estate and YTC, each with thirty (30) participants.

21 Central Audit was informed that the decision to start a LS Centre in a community 13.2 was based on recommendations from the residents within the community via the respective parliamentary representatives.
Arising out of the field visits conducted by Central Audit to selected LS Centres it appeared that due diligence exercises were not conducted on the implementation of the new centres and to a lesser extent some of the older centres.

13.3 It was discovered, for example, that the Community Centre from which the Barataria LS Centre was supposed to have functioned has been under construction for quite a number of years and is still incomplete.
Residents in close proximity to the building indicated that no work has been conducted for a number of years and hence continues to be unutilized.

Mr Theodore Charles when contacted said that the Ministry of Community Development would have given the assurance that all community centres, which were requested for use by the LS Programme, including the Barataria Community Centre, would have been ready within a ‘short period of time’.
He however claimed that he was unable to find the relevant documentary evidence to substantiate this statement.

13.4 In addition, Central Audit discovered that the Four Roads and Cocorite Community Centres, out of which the Four Roads and Cocorite LS Centres were supposed to be operating, have never been used for the LS Programme.
Furthermore, the coordinator for the Four Roads Centre stated that the centre has been operating from his home while some older centres are still operating out of churches, pan-yards and savannahs.

13.5 Central Audit was also unable to locate Malabar Train Line 1 and 2, Beetham Gardens and Covigne Road LS Centres during the visits made to the listed addresses.

Residents in Beetham Gardens who were contacted claimed they were unaware of the existence of such a centre.
13.6 Notwithstanding what Mr Theodore Charles stated, it is quite apparent that proper planning was not conducted in the introduction of certain centres, especially some of the new centres.

It was discovered that from the start some centres did not have a fixed or proper place from which to operate.

13.7 Recommendation It is 13.7.1 relevant stakeholders meet to find short term solutions or alternatively temporarily close the centres that do not have fixed places from which to operate.
recommended therefore that all the 22 13.7.2 It is also recommended that an urgent meeting be arranged with the Ministry of Community Development to arrive at a permanent solution to the readiness of the community centres for which the LS Programme have been granted permission to use but for some reason are still not in a condition for occupation.
13.7.3 To avoid a repeat of this, it is recommended that before setting up any new centre that due diligence checks be conducted on the location / centre to be used.

If the main objective is to be achieved, that is the reformation of participants; a safe and secure environment conducive to learning must be created.

The situation that is unfolding in certain centres cannot be allowed to continue if the programme is to achieve its objective.
14.0 COORDINATORS 14.1 There was one (1) Community Coordinator, hereinafter referred to as Coordinators, for each of the forty three (43) LS Centres (Appendix 2 refers) with specific responsibilities (referred to as “Services” in Appendix A to their agreements) for the operations of the LIFE-sport Programme.

Central Audit was informed that the coordinators are individuals in the communities who have significant influence over the target group.
All agreements were on short term basis, not exceeding four (4) months at a time, with to compliance with established responsibilities.

the option for extensions subject 14.2 It was agreed that a total monthly sum of $30,000.00 be paid to each coordinator assigned to centres with an approved enrolment of sixty (60) participants.

Of this sum it is expected that $2,000.00 be used on a monthly basis to cover the cost of incidentals.
It was also agreed that each coordinator shall hire two supervisors and one secretary to assist in the performance of their duties.

The two supervisors were to receive $5,000.00 per month each and the secretary $3,000.00 per month out of the $30,000.00 paid to these coordinators.

14.3 It was also agreed that a total monthly sum of $15,000.00 be paid to each coordinator assigned to centres with an approved enrolment of thirty (30) participants.
Of this sum it is expected that $3,500.00 be paid to one (1) assistant on a monthly basis.

14.4 Central Audit was unable to verify whether the coordinators were in fact hiring the relevant staff as per the agreement.

There also was no evidence that the Sport Company or the Ministry of Sport verified that the required staff were engaged before making the full payment.
23 14.5 During the field visits, personnel from the police service who provided protective escort to officers from the Central Audit Committee were concerned that certain individuals were contracted as coordinators for certain centres.

They alleged that a few individuals in the East/West corridor were currently under police surveillance for illegal activities in their relevant areas.
The officers were very apprehensive as to whether such individuals can reform the participants under their watch if they themselves are still involved in criminal behaviour.

14.6 One of the officers claimed that Cocorite, Four Roads and Covigne Road Centres may have allegiances with the Carapo Centre.

Central Audit could not verify whether any such allegiance exists.

It appears therefore that no character background checks were conducted on some of the coordinators.
14.7 Auditor’s Comment 14.8 Based on the history of some coordinators, the decision to give such persons the power to manage, control and authorise payments without proper supervision was ill-conceived.

14.9 Based on circumstantial evidence it appears that some coordinators are in collusion with certain providers of goods and services, some participants and maybe even officers from the LS Programme.

14.10 questionable individuals are entrusted with the reformation of the participants.
According to the police officers there is a real concern that some 14.11 Recommendations 14.11.1 It is therefore recommended that, with the assistance of the relevant unit of the Ministry of National Security, detailed investigations be conducted on all coordinators of the LS Programme.

It is expected, based on the nature of the programme, that a number of the coordinators may have criminal records.
However, the objective of the exercise is to rid the Programme of the coordinators who may still be involved in unlawful activities.

14.11.2 joined the Programme mainly for financial gains, should be replaced.

It is also recommended that all coordinators, who are found to have 14.11.3 All coordinators must submit status reports to their respective Regional Mangers on a monthly basis on all aspects of the LS Centres to which they are 24 contracted.
It is also essential for the Regional Managers to start performing the duties for which they are paid.

15.0 COACHES 15.1 From the inception of the Programme it was agreed that four (4) coaches would be hired for each of the centres that has an approved enrolment of sixty (60) participants.
A minimum of one (1) coach was to be contracted for each of the three (3) sporting disciplines of football, cricket and basketball with an additional coach in each centre to assist in the sporting discipline that holds the interest of the largest number of participants.

Centres with an enrolment of thirty (30) participants on the other hand should have two (2) coaches (one (1) each for football and basketball) with the exception of River Estate Centre which has three (3) coaches.
See Appendix 3 for a list (reformatted for presentation) of the coaches as provided by the LS Human Resource Manager.

15.2 During the site visits discrepancies were discovered with respect to the number of coaches performing the duties and the number of coaches actually getting paid.

For example it was found that even though basketball coaches are assigned to the La Brea and Point Fortin Centres they have never reported for duty.
However, according to the accounting records payments have already been made to Mr Sam Monbodh and Mr Gerald Garcia, the basketball coaches for La Brea and Point Fortin respectively, for the month of June 2014.

15.3 Currently it is the responsibility of the coordinators to recommend the coaches for payment; however Central Audit found that proper monitoring by other officials from the LS Programme was almost non-existent.
15.4 Recommendations 15.4.1 all LS Centres to determine the current need for coaches by the type of sport.

It is recommended that a complete verification exercise be conducted on 15.4.2 necessary that the persons who are hired to supervise start supervising or be replaced.

The problem again seems to be a lack of supervision.
It is therefore 16.0 PARTICIPANTS 16.1 The LS Programme which was launched on June 18, 2012 and commenced August 6, 2012 started in thirty-three (33) centres throughout Trinidad for young men between the ages 16-25.

At that time, all the centres were approved to have an intake of not more than sixty participants, giving a maximum total enrolment of 1,980.

25 16.2 Subsequently, due to requests from other communities, ten (10) more centres were added to the programme.
Of the ten (10) centres added, three (3) existing centres were downsized to thirty (30) participants each to accommodate to the Programme three (3) additional centres, also with maximum intake of thirty (30) participants each.

Of the other seven (7) centres, two (2) were introduced with sixty (60) participants each, and the last five (5), were approved for thirty (30) participants each.
This would have resulted in eleven (11) centres with an approved total enrolment of thirty (30) and thirty-two (32) with an agreed maximum intake of sixty (60), which would have increased the total enrolment to 2,250 participants.

16.3 On examination of the summary of payment document submitted it was revealed that for the month of June 2014, 2,059 participants were submitted for payment.

(Appendix 4 refers).
The following is a breakdown of the number of participants submitted by region and community: EAST COMMUNITY Carapo Malabar Malabar TL 1 Malabar TL 2 Pinto Samaroo Village Sangre Grande Valencia Sub-total REGION NORTH WEST ROLL COMMUNITY ROLL NORTH CENTRAL COMMUNITY 60 Bagatelle 56 Belmont 30 Basilon Street 28 Carenage 59 Cocorite 56 Covigne Road 59 Four Roads 59 Maraval Morvant River Estate St Paul Street Sub-total 407 58 Angostura 60 Barataria 60 Beetham Gardens 60 John John 60 La Horquetta 30 Maloney 30 Mt Dor 58 St Joseph 58 YTC 30 60 564 Sub-total SOUTH EAST REGION SOUTH WEST COMMUNITY ROLL COMMUNITY ROLL CENTRAL SOUTH COMMUNITY Mayaro Morne Diablo Moruga Penal Siparia 30 Fullerton 55 Fyzabad 60 La Brea 57 Point Fortin 46 Santa Flora 22 Embacadere 24 Enterprise 58 La Romain 30 Marabella 54 Tabaquite ROLL 60 58 30 60 59 60 60 60 38 485 ROLL 11 59 57 16 24 26 Sub-total 248 Sub-total 188 Sub-total 167 (ROLL = Nu(Number of Participants Enrolled and Submitted for Payment) 16.4 A comparison of the payments made as per the above table and what was noted during the visit to the centres revealed that the average number of participants observed on the daily attendance registers differed from the number of participants actually paid for the majority of centres.
16.5 Unsubstantiated claims by some coordinators were that this was as a result at a meeting held at the Ato Boldon Stadium last year where they were informed to only submit a list of names of the participants to be paid the stipend.

Proper time sheets and/or attendance registers were not required to be submitted with the lists for payment.

As a result payments were made without the relevant approvals and supporting documentation.
This decision would have created serious weaknesses in internal control with respect to accurate payment of stipend to participants.

This needs to be rectified with some urgency if the programme is to continue.

16.6 Proper registration and accurate attendance of participants remain a key area of concern.

Another area of concern is the lack of proper monitoring by the Regional Managers.
This is evident by the lack of proper records of participants in some centres such as fully completed registration forms, photographs, copies of birth certificates and identification cards.

16.7 It was noted that in some centres the attendance registers were completed by “ticking” a timesheet rather than the participants signing a register.

Due to the fact that anyone can insert a “tick” there is the risk that participants can be put as present even though they were absent.
It was noted in the attendance register at the Barataria Centre that a few persons were signing the names of other participants on the register.

So that even signing the register was not without risk.

16.8 It was noted that in most of the centres visited, on the days of the visits the number of participants present differed from the number of participants that signed the daily attendance register.
Subsequent checks revealed that these also differed from the number of participants submitted for the monthly stipend.

For example, at Point Fortin, La Brea, La Horquetta, Angostura, Maloney, Pinto Road and a few other centres the daily attendance averaged between twelve (12) and thirty (30) participants but in almost all instances payments were made to the number of participants enrolled and not according to attendance.
Other centres, for example at Covigne Road, Cocorite, Beetham Garden, Train Line 1 and 2 no activities were observed and again in almost all instances payments 27 were made to the approved number of participants enrolled.

At Beetham Garden, Train Line 1 and 2 residents of the respective areas were unaware of the existence of these centres.
16.9 Mr Cornelius Price, at a recent meeting at the MOS with Central Audit Committee insisted that there is no 75 or 80 per cent minimum attendance requirement of participants for payment.

This was at variance to what was mentioned in a previous audit, by Mr Henry Charles, Ms Ruth Marchan and others.
16.10 For the months of January 2014 to May 2014, it was observed that two (2) centres, Basilon Street and Carapo, submitted names for stipends that were more than the maximum number approved for the centres and these were paid.

Basilon Street was approved for thirty (30) participants but more than 30 names were submitted for each of the five months.

Carapo on the other hand was approved for sixty (60) participants and also submitted more than 60 names for each of the five months.
For the months of April and May more than 80 names were submitted and for January and March the amount of names submitted exceeded 90.

16.11 Central Audit noted at the Santa Flora Centre that even though all participants were being paid a stipend there were twenty-four (24) incomplete participant registration forms.

In addition, Shaquille Coutain a participant at the Malabar LS Centre received two (2) stipend payments of $1,500.00 for the month of October 2013.
A check of the month of November 2013 bank statements revealed that both cheques were cashed on November 12, 2013.

16.12 participants: The following are the major risks the programme faces with respect to the     That some participants are not interested but register just to collect the monthly stipend and the daily meals.

That some participants may not be the full beneficiary of the stipends, especially in areas where gang violence is rampant.

That some participants are forced to join the programme.
That some participants returned to a life of crime at the end of the programme if they are not successful in obtaining sustainable employment.

16.13 Auditor’s Comments 28 16.13.1 In most instances, enrolment was close to the total approved number of participants.

It was noted that although attendance averaged around fifty per cent (50%) all participants were paid with the full blessing of the coordinators and the Director of LS.
16.13.2 A number of arguments were put forward by officials of the LS Programme for this payment strategy, especially in the ‘hot spots’.

Most officials said that these youths, according to the local saying, ‘must eat and if they have nothing to eat someone will feel it.’ 16.13.3 The reasons put forward for the low attendance was that some of the participants have casual jobs and/or have court appearances and will join and attend part time because they need the food and money.
Others may have returned to prison while some in the ‘hot spots’ may want to attend but due to gang and border-wars were afraid.

16.13.4 These concerns may be real, but even if all these arguments were accepted it indicates that someone was failing in his/her duty.

If the objective of the Programme was the reformation of individuals and the individuals were absent, how can they be reformed?
16.13.5 In addition, why would the coordinators enrol participants who resided out of the area if they know in advance, from the address given, that attendance will be difficult if not impossible due to the border-wars?

16.14 Recommendations 16.14.1 It is imperative that better controls with respect to the registration of participants be implemented.
For example, it should be compulsory for participants to submit their birth paper, one (1) form of identification and/or a recent passport photograph before they are registered.

16.14.2 A signed registration form must be completed for all registered participants and a personal file created and maintained for each participant by the relevant persons at the centres.

16.14.3 An attendance register be created and maintained for the participants to sign on a daily basis to record their attendance.
It is recommended that a single sheet with the participants’ name pre-printed be used so that they can sign next to their names and if necessary, this can then be compared to the signature on the registration form for accuracy.
16.14.4 Using the attendance register, prepare a time sheet, which must be authorised by the coordinator and the regional manager and together with copies of the 29 signed attendance register, submit to the relevant person for final authorisation and payment.. 16.14.5 Require all participants to open bank accounts.

This together with the proper maintenance and monitoring of attendance will effectively eliminate the possibility of ghost participants.
16.14.6 regulations to promote discipline in the lives of the participants.

The formulation and strict implementation of standardised rules and 17.0 CATERING SERVICES 17.1 As at June 2014, forty-three (43) caterers were contracted to provide meals to participants at a cost of twenty-five dollars ($25.00) per breakfast and forty-five dollars ($45.00) per lunch.

A list (reformatted for presentation) is included as Appendix 5.
17.2 After visits to various LS Centres it was discovered that in most cases the amount of meals catered far exceeded the amount of the average daily attendance of participants.

As a matter of fact, Central Audit observed in the Barataria Centre, the delivery of only eighteen (18) lunches without a beverage.

The lunches were in small lunch boxes, which normally retail for less than thirty ($30.00) in most fast food shops.
Checks however revealed that the caterer claimed and was paid for the full sixty-five breakfast and sixty- five lunches for nineteen days in the month of June 2014 (Appendix 6 refers).

At the time of the visit at the Barataria Centre only about eight (8) participants were present and they shared the extra lunches among themselves.

The participants and the supervisors complained about the quality and quantity of the food from the current caterer.

They stated that the previous caterer was much better.
17.3 On a site visit to Point Fortin and La Brea, the actual number of participants present was twelve (12) and twenty six (26) respectively, however payments for June 2014 revealed that 65 lunches were catered and paid for both centres.

17.4 On a site visit to Beetham Community Centre, there was neither a physical location nor any life sport activity located at the address provided for Beetham Community Centre.

Residents of the area were unaware of the existence of any such centre.
However, payments for June 2014 revealed that 30 lunches were catered and paid.

Appendix 7 which refers to paragraphs 17.3 to 17.4.

17.5 Mr Henry Charles stated that caterers were encouraged as entrepreneurs and therefore saw this as a business opportunity.

At a recent meeting at the Ato Boldon Stadium, Mr Price echoed similar sentiments and further insinuated that caterers must be 30 paid for the maximum number of meals contracted regardless of the amount of participants present.
17.6 Furthermore, during the visits to the centres, it was discovered that the number of meals supplied in most instance were equivalent to or slightly greater than the average daily attendance.

However, what was most instructive was that the invoices submitted were almost always equal to the full participant’s enrolment.
17.7 On July 31, 2013 Ms. Alicia Mohammed wrote to the Director of the LS Programme regarding an outstanding payment of $20,300.00 for meals (breakfast and lunch) provided to the Fyzabad Centre during October 2012 Ms. Mohammed claimed that on October 8, 2012 she entered into a verbal agreement with Mr. Forbes Persaud to supply approximately forty-five (45) meals to the Fyzabad Centre.

Further, that she liaised with the Centre’s Coordinator regarding the amount of meals needed.
On October 9, 2012 she stated that the Coordinator requested that fifty (50) meals be provided.

She acceded to the request in good faith (Appendix 8 refers).

Invoice #AM-0003 for $92,750.00 was submitted for payment on October 17.8 31, 2012.

However, said invoice showed that during the month in question, Ms. Mohammed supplied sixty-five (65) meals for six (6) days and fifty-five (55) meals for seventeen (17) days.

This differs from the fifty (50) meals she claimed she was requested to supply.
On November 16, 2012 $72,450.00 (representing forty-five (45) meals) was paid via cheque #475.

The outstanding balance of $20,300.00 was eventually paid by cheque #4223 on October 16, 2013.

No explanations and/or documents were seen regarding the increase in the number of meals supplied.

Further, all efforts to contact Mr. Forbes Persaud to verify Ms. Mohammed’s claims were futile.
17.9 Recommendations 17.9.1 It is recommended that all catering contracts be renegotiated such that the number of meals to be supplied is based on the average daily attendance and not according to total enrolment.

17.9.2 monitoring and properly recording the number of meals supplied daily.

It is also recommended that more stringent measures, with respect to 17.9.3 standards of quality, quantity and variation.
Measures be put in place to ensure that all meals provided meet the stated 31 17.9.4 purposes be pursued.

Additionally, it is recommended that an alternative option for catering 18.0 JANITORIAL SERVICES 18.1 It was observed that a few companies and / or individuals operating under trading names have been awarded contracts to render janitorial services to a number of the LS Centres.
Mr Theodore Charles, the current LS Assistant Programme Director (Administration), informed that contracts were awarded for janitorial services from a pre- qualified list of contractors provided by the MOS.

This resulted in a finite number of contractors being used throughout the Programme, with contractors being awarded contracts for more than one centre.

It should be noted that contractors were hired to conduct janitorial services for almost all the centres.
Commencing January 2014 contractors were awarded Janitorial Service Contracts for nine (9) months at $45,000.00 per month VAT exclusive.

18.2 Central Audit noted several instances where companies contracted to provide janitorial services did not submit tax invoices.

It appears that these companies may not be VAT registered even though, based on the value of this contract alone, the threshold for VAT registration by these companies would have been exceeded.
18.3 Invoices also showed the purchase of large quantities of janitorial supplies (toiletries, brooms, mops etc.)

for the Programme.

Mr Theodore Charles stated that janitorial contractors were engaged to provide both labour and supplies and therefore he could not explain why said purchases occurred.

Subsequent discussions with Mr Ronnell Barclay, LS Project Manager revealed that janitorial supplies were purchased and distributed to the various LS Centres prior to the engagement of janitorial contractors.
18.4 Examination of invoices revealed that the scope of works submitted by these contractors were the same regardless of the dissimilarity of the condition of the centres.

Examination of the items claimed for works performed appeared to be inflated and duplicated.

For example an invoice from Kardian Construction and Property Management paid by cheque #2892 (Appendix 9 refers).
An extract from Kardian Construction and Property Management indicated the following: Particulars Carapo Pinto La Horquetta Empty all trash containers, replace all garbage bags, remove from centre $2,700.00 $2,750.00 $2,700.00 32 Replace all garbage bags in all bins also wash sanitize and clean all bins as required $3,000.00 $2,850.00 $2,850.00 18.5 prices invoiced.
The description suggested duplication in the service with two separate 18.6 In addition, examination of the said invoice listed cleaning services at Carapo Community Centre in the amount of $37,900.00.

It should be noted that these participants are housed under tents; as such, the provision of cleaning services cost needs further investigation as they may be exorbitant and/or even questionable.
18.7 A site visit to Point Fortin revealed that the programme has been operating from the Fanny Village Pavilion since August 2013 (9 months) which is located next to the community centre.

18.8 Despite this, substantial payments were made to Richie’s General Contractors Limited for janitorial services in the amount of $51,750.00 on two occasions.

Taking into account the location (a pavilion) it was questionable as to what the janitorial payments were made for.
18.8.1 services at various LS Centres for July and August 2013:- Renaissance Developers Limited (RDL) submitted invoices for janitorial Invoice Date 31.07.2013 Invoice Number 0085 31.07.2013 0086 30.08.2013 0103 Details Cleaning Services for Marac Community Centre for July 2013 Cleaning Services for Samaroo Village Community Centre for July 2013 Cleaning Services for Maloney Village Community Centre for August 2013 Paid on September 9, 2013 by cheque #3170 Amount ($) 37,190.00 39,030.00 35,600.00 111,820.00 33 Invoice Number 0101 Invoice Date Details 0102 30.08.2013 30.08.2013 Cleaning Services for Marac Community Centre for August 2013 Cleaning Services for Samaroo Village Community Centre for August 2013 Cleaning Services for Maloney Village Community Centre for August 2013 Paid on September 12, 2013 by cheque #3322 30.08.2013 0103 Amount ($) 37,190.00 39,030.00 35,550.00 111,770.00 18.9 Invoice #0103 dated August 30, 2013 regarding janitorial services at the Maloney Community Centre was submitted twice.
Further, both invoices had different totals, suggesting that either an error was made by the contractor or said contractor deliberately attempted (and succeeded) in defrauding the LS Programme.

After perusing documents regarding these transactions, it appears that no queries were made regarding these irregularities as both invoices were subsequently paid.

Central Audit noted that the invoices submitted listed Mr Joseph Pitt and Mr Christopher Mars as directors of RDL.
18.10 It was observed during visits to various centres that basic janitorial services were required with usually one (1) classroom, the washroom area and in some instances an office area to be cleaned.

Further, in some centres there was very little if any need for janitorial services which was costing the Programme more than one (1) million dollar per month.
At one centre, Central Audit was informed by a cleaner that she was hired by an official from the LS Programme and got paid monthly in cash from the said official.

18.11 Recommendations 18.11.1 An approved qualification list is needed.

A qualification exercise should be conducted to ascertain the technical capacity of contractors to provide services.

It should be ascertained whether sufficient tools, equipment, personnel, VAT compliance, etc.

are available to contractors.


In addition due to previous years’ experience with the contractors, it is more likely for LS to determine the quality of services and the level of past performance of contactors.

34 19.0 MAINTENANCE OF RECREATION GROUNDS Similar to the janitorial services, it was observed that a few companies 19.1 and/or individuals operating under trading names have been awarded contracts to maintain recreation grounds used by a number of the LS Centres.
Mr. Theodore Charles informed that contracts were awarded for maintenance of recreation grounds from a pre- qualified list of contractors provided by the MOS.

This resulted in a finite number of contractors being used throughout the Programme, with contractors being awarded contracts for more than one centre.

It should be noted that contractors were hired to conduct maintenance works for almost all the recreation grounds.
Commencing January 2014 contractors were awarded nine (9) month contracts for Field Maintenance Works at a cost of $68,000.00 per month VAT exclusive.

19.2 The scope of works and costs relating to the maintenance of recreation grounds appeared to be excessive and may have been overstated.

In addition, the issue also existed of whether the contracted services were in fact performed, especially in the dry season when even less maintenance was required.
These concerns were confirmed when the various centres were visited; major discrepancies were revealed with respect to invoices submitted by these contractors.

19.3 For instance, refurbishment, upkeep and maintenance contracts were awarded to Reno Energy Company Ltd (Reno).

It was observed payments were made to Reno for $199,582.50 on three occasions; however no invoices were seen.

(Appendix 10 refers).


19.4 work carried out during July 2013:- Reno also submitted two (2) invoices dated July 31, 2013 for maintenance  Invoice #1013-13 re: Maloney Recreation Ground for $137,988.50; and  Invoice #1014-13 re: Samaroo Village Recreation Ground for $137,988.50.

19.5 Both invoices which totalled $275,977.00 were paid on September 2, 2013 by cheque #3172.

The payments were supported by a “Tender Evaluation Note” to the Permanent Secretary of the Ministry of Sports (Appendix 11 refers).
For both recreation grounds in question it was recommended that the lowest tender be accepted.

From the table below it can be seen that Reno did not submit the lowest tender.
35 Company Reno Energy Co. Ltd. A Reliable Team of Professionals Kensyl Properties Ltd. Roamfort Enterprises Co. Ltd B and R Distributors Ltd Maloney ($) 137,988.50 119,460.00 119,640.00 N/A N/A Samaroo Village ($) 137,988.50 N/A N/A 120,300.00 142,036.50 19.6 Mr. Theodore Charles stated that due to the finite number of contractors used in the programme one contractor would be engaged to maintain approximately three (3) or four (4) recreation grounds.
It is therefore apparent that the contractor’s bid price was not the only factor used in the award of contracts.

19.7 Further, in accounting for the payment the Accounts Department at SporTT debited the Community Clean & Janitorial Account (General Ledger #8265) instead of the Maintenance & Upgrade Projects Account (General Ledger #8260).

19.8 Several invoices from Reno were signed by Jolene Legere and affixed with the Company’s stamp.
Central Audit noted that Jolene Legere is a contracted caterer attached to the Enterprise LS Centre.

The signature on the Reno invoice and the signature from a catering invoice submitted by Jolene Legere appeared identical (Appendix 12 refers).
19.9 Central Audit also noted numerous invoices submitted by Reno and SOS (West Indies) Ltd. (SOS) dated February 28, 2013 and March 31, 2013 which shared similar invoice numbers even though the periods being invoiced, the grounds being maintained and amounts charged were all different.

Further, both companies shared a common director Mr. James Dedier, the same fax number and had a similar pattern of invoice numbering.
19.10 Nasser Khan Construction and Engineering Ltd (NKC) submitted invoice #0026 dated July 31, 2013 for maintenance works conducted during July 2013 at the La Brea Recreation Ground (LBRG).

The invoice which totalled $133,170.00 (VAT Inclusive) was paid on September 2, 2013 by cheque #3173.
The transaction raised concern as there was only one (1) LS Centre in La Brea which operated out of the Sobo Village Community Centre and utilised the Sobo Recreation Ground (SRG); said ground was maintained in July 2013 by SOS (West Indies) Ltd. 36 19.11 At a meeting on July 3, 2014 Mr. Ronnell Barclay, LS’s Project Manager indicated that the LBRG and the SRG are two different grounds.

Further, that the LBRG was maintained in July 2013 by NKC due to an address error.
Subsequent discussions revealed that for July 2013 NKC was supposed to maintain the Cedros Recreation Ground.

When asked whether the La Brea LS Centre ever made use of the LBRG Mr. Barclay answered yes; during the period mid-July 2013 to mid-September 2013 while the Sobo Village Community Centre was being refurbished.

Mr. Barclay was also asked if NKC had a contract to maintain the LBRG to which he responded in the negative.
19.12 Mr. Len Smith, Managing Director of Lenco Construction Ltd (Lenco), submitted invoice #SOB-1 dated July 12, 2013 in the amount of $115,517.50 for “Paving Sobo Village Basketball Court”.

Documents revealed that said works were completed in July 2013.

Further, that the scope of works also required Lenco to “paint all lines on basketball court…..” This invoice was paid in full by cheque #3182 dated September 2, 2013.
However, SOS in their July 2013 invoice for maintenance of Sobo Recreation Ground, included a charge of $2,800.00 for maintaining all lines on the Sobo Village Basketball Court.

19.13 Central Audit questioned the $2,800.00 charge for maintaining basketball lines as the said ground was just paved and painted.
Mr. Ronnell Barclay, Project Manager, LS stated that the nature of the maintenance contracts was that the scope of works was “as needed” and that a contractor did not actually have to perform a specific task to be paid for that task.

19.14 Discussions with LS Programme Coordinators/Supervisors during the various site visits revealed that recreations grounds used by the centres were maintained by the respective Borough/Regional Corporation.
Central Audit noted the following:  Point Fortin Centre – Fanny Village Recreation Ground is maintained by the Point Fortin Borough Corporation.

Invoices for maintenance works at said ground were seen from SOS ($406,134.00) and Reno ($234,600.00).

 Santa Flora Centre – Only a basketball court was seen.

The supervisor stated that the centre used the Petrotrin Santa Flora Recreation Ground for inter-centre activities.

Further, that no maintenance work was ever carried out on the basketball court.
However, Mr. Ronnell Barclay stated the centre does not use the Petrotrin Santa Flora Ground but the Subnight Recreation Ground.

37  Siparia Centre – The coordinator indicated that the said centre did not use the ground since January/February 2014.

This was due to the construction of a new ground where the old one was located.

Notwithstanding, Mr. Barclay refuted this by saying the centre had use of a ground located a short distance away.
However, he could not provide the name of the ground in question.

19.15 When asked to explain why LS was maintaining grounds that appear to be already maintained, Mr. Theodore Charles and Mr. Ronnell Barclay stated that LS had an arrangement with the relevant Borough/Regional Corporations to maintain grounds used by LS.

Further, that generally LS contractors would maintain a ground only on the request of a centre and usually prior to a sporting activity.
19.16 Letters from the Sangre Grande Regional Corporation (SGRC) and the Mayaro-Rio Claro Regional Corporation (MRCRC) were presented to support the claims of Mr. Charles and Mr. Barclay.

The letters which were dated November 2012 and addressed to Ms. Ruth Marchan never mentioned the LS Programme.

In fact, both letters referenced the “Taking Sport to the Rural Areas” initiative.
The letter from the SGRC gave the Ministry of Sport permission to maintain the Lawrence Woods, Matura, Cumana, Matelot and Grande Rivere Recreation Grounds.

The letter from the MRCRC only granted permission to use the Biche, Rio Claro, Mayaro, Newlands and Cushe Recreation Grounds.

Further, permission was conditional pending the submission of a schedule.

19.17 There were forty-three (43) LS centres which cover the fourteen (14) Borough/Regional Corporations.
Only three (3) LS Centres namely Sangre Grande, Valencia and Mayaro fell within the purview of the SGRC and the MRCRC.

Correspondence from the remaining twelve (12) Borough/Regional Corporations regarding the maintenance of grounds used by the other forty (40) LS centres was not seen.

19.18 Recommendations 19.18.1 The scope of works and cost allocation needs to be reassessed.

19.18.2 that the services being paid for are received.
The maintenance services being contracted have to be monitored to ensure 19.18.3 includes the submission of proper documentation.

Ensure strict adherence to the approval and payment process which 19.18.4 avoid wastage of funds paid to contractors, who would be duplicating the service.
Determine the maintenance arrangement with the Borough Corporation to 38 19.18.5 If the contactor with the lowest bid was not selected due to the number of contracts already awarded, then the second lowest bidder should be selected.

The rationale for not selecting the lowest bidder must be clearly stated so as to avoid ambiguity in the tender process.

19.18.6 The accounting department should have a proper chart of accounts.
In addition, journal entries should be sufficiently reviewed by the Accountant prior to posting to the general ledger.

This would allow for consistent classification of accounts and allow for meaningful monthly comparisons.
20.0 REFURBISHMENT OF CENTRES 20.1 Invoice #102 dated February 26, 2013 from HartStone Construction Company Ltd (HSC) (Director, Mr. Sean Hart) for the refurbishment of the Mt Dor Community Centre displayed no VAT registration number although VAT was computed on the invoiced amount (Appendix 13 refers).

Further, the tender amount of $783,929.28 submitted by HSC was interestingly identical to the in-house estimate of the Project Management Unit.
20.2 Contractor Walter Alibey of Agro Aggressive Business Organisation and to carry out Maintenance Services Limited (Agro) was awarded refurbishment and maintenance work on the Valencia Community Centre.

The cost of the contract was $832,703.50 (VAT inclusive).

Agro submitted two invoices numbered MCL 0006 for payment.

The first invoice for $132,356.00 (VAT inclusive) was paid on July 5, 2013 by cheque #2453.
The second invoice for $253,000.00 (VAT inclusive) was paid on September 6, 2013 by cheque #3259. the contract 20.3 It was observed that an invoice date was absent from both invoices.

Also, even though VAT was being charged the invoices did not contain a VAT registration number that is these were not tax invoices.

A recent visit to this centre revealed that the centre was still incomplete.
It is not certain what refurbishment work was actually conducted since the centre was closed on the date of the visit.

Central Audit was subsequently informed that both the power and water was disconnected from the centre just the day before for outstanding bills.

20.4 Mr. Kieron Edwards was reimbursed $10,493.00 (cheque #1233) on February 8, 2013.
The payment related to the purchase of building materials used in the refurbishment of the Pinto Road Centre, located at the Simple Sounds Pan Tent #42 Pinto Road Arima.

An invoice (#2038) from Bowen’s Lowprice Hardware (BLH), which requested LS to“make cheque payable to Kieron Edwards”, was seen in support of the aforementioned payment (Appendix 14 refers).
However, the invoice did not have a date; was not a tax invoice (which is highly irregular within the hardware industry); did 39 not bear a resemblance to normal cash/charge invoices seen/received from local hardware stores; and was not stamped “PAID”.

20.5 Central Audit tried to ascertain whether or not Kieron Edwards is the owner of BLH.

An internet search revealed that one Nigel Bowen is the Managing Director of BLH.
Further, on BLH’s Facebook page the word “Lowprice” as seen on the invoice is actually “Low Price”.

Documents perused showed that Kieron Edwards is a member of the LS Implementation Committee.

Mr Ronnell Barclay confirmed that the refurbishment works (casting the floor at the Simple Sounds Pan Tent) conducted at the Pinto Rd.

LS Centre was completed.

20.6 The Point Fortin LS Programme operates out of the Fanny Village Community Centre.
The Centre was refurbished by Esperanza Construction Co. Ltd. during August/September 2013 at a cost of $485,900.30 (VAT inclusive).

During the refurbishment exercise the programme operated out of the Fanny Village Recreation Ground Pavilion.

However, even though the refurbishment works was completed over nine (9) months ago the Programme continues to operate out of the Fanny Village Recreation Ground Pavilion as the Community Centre does not have electricity.
20.7 Recommendations 20.7.1 all the refurbishment works surpassed the VAT threshold of $360,000.00.

Companies bidding for contracts should be VAT registered, as the value of 20.7.2 Revenue should be reported to the relevant authority.

Companies charging VAT and not remitting it to the Board of Inland 20.7.3 Persons approving payments based on invoices submitted must ensure that all invoices contain basic information i.e.
a date, an invoice number, a VAT registration number and company stamp (where applicable).

Also, invoices submitted for a claim of reimbursement must be stamped “PAID” by the supplier.

21.0 RENTALS/PURCHASES 21.1 A cost benefit analysis was carried out to determine whether it was more economical to purchase or rent tables and chairs for use in the LS Programme.

The analysis concluded that purchasing rather than renting was more cost effective.
According to the then CEO of SporTT relevant purchases were subsequently made.

Further, that some centres were not in receipt of the total number of pieces of furniture allocated and as a result furniture was rented to meet the shortfall.

40 21.2 A review of rental payments for tables, chairs, tents, portables etc.

revealed that these items were being rented from D.C. Tent Rentals (Davoughn Cummings) and Densil Collins.
According to Mr. Cornelius Price and Mr. Theodore Charles there were no formal contracts regarding the engagement of these two suppliers.

21.3 Value for money was not achieved as exorbitant amounts were being paid monthly for the rental of these items when it was abundantly clear buying was the more economical option.

In addition, transparency seemed to be lacking, as verification of the services being paid for was difficult.

Weaknesses in the approval and payment processes were also evident.
21.4 Cheque #10272 in the amount of $203,000.00 was paid to Davoughn Cummings on April 30, 2014.

The sum of $98,000.00 related to invoice #RI001 dated April 30, 2014 (Appendix 15 refers).

It related to the reimbursement of the listed items in the table below.

Mr. Cummings claimed that these items were destroyed in February 2013 during a police raid.
Quantity 2 2 6 2 1 Items Portable toilets 20X20 Tents 20Ft Sidewalls Port a Cool Unit Port a Hand Sink TOTAL Amount ($) 15,000.00 30,000.00 11,000.00 36,000.00 6,000.00 98,000.00 The transparency of 21.5 transaction was questionable.

It should be noted that the items purchased by DC Rentals from the funds reimbursed were subsequently rented back from them as noted in invoices dated June 30, 2014 for Evergreen Carapo and Valencia in the sums of $39,000 and $12,000 respectively.
reimbursement the entire 21.6 It should be noted that cheque #9919 for $98,000.00 was originally prepared on April 24, 2013 which was cancelled and re-issued on April 30, 2014 when the invoice was dated.

Mr Price certified it on 30th April 2014.

The question arose as to how a cheque could be prepared for payment prior to the invoice being prepared and submitted.
Further inquiry revealed that the assistant accountant Ms Beckles stated the cheque was printed on April 24, 2014 in error; when she observed the invoice was dated on April 30, 2014 the cheque was voided and reissued with the correct date.

How the accountant knew the cheque had to be issued prior to receiving the invoice remained unanswered.

21.7 It should be noted that the reimbursement was not authorized formally.
Mr. Price was advised by the Minister’s Advisor, Mr. Keryl Keller to approve the 41 payment.

He also indicated that that there was a police report however no report was presented to Central Audit.

21.8 On November 11, 2013 Mr. Cummings was paid $50,000.00 (cheque #4092) regarding invoice #0641 dated September 5, 2013 (Appendix 16 refers).
The payment relates to the provision of eight (8) twenty-five (25) seater maxi-taxis and two hundred (200) meals (breakfast, lunch and beverages) for a trip from Malabar to Guayaguayare.

It would appear from the number of maxi-taxis and meals provided that several centres were enlisted to make the trip.

However, the invoice submitted did not contain any information regarding the centre/s involved nor on what day the trip occurred.

21.9 The invoice showed that Mr. Cummings charged $110.00 per meal.
This differs significantly from the amount currently being paid ($70.00) by LS for a meal (breakfast and lunch).

LS personnel indicated that field trips would normally take place between Monday and Friday.

If this trip took place on a week day then participants would have already been provided a meal from the authorised caterer/s for the centre/s involved.

Therefore, there would be no need for Mr. Cummings to supply any meals.
Further, if the trip occurred on a weekend then a contracted caterer/s should have been used to supply the meals.

This could have resulted in a savings of $8,000.00 ($40.00 x 200 meals).

21.10 It is noteworthy that the review of the General Ledger revealed that for the periods 2012 to 2013 and 2013 to 2014, payments of $3,416,900 and $2,173,325 respectfully were paid to Davoughn Cummings of D.C Tent Rentals.

For both periods the payments totalled $5,590,225.00.
21.11 following payments were made to him: The second supplier for rental of table and chairs was Densil Collins.

The  Cheque #6984 in the amount of $132,520 related to the rental of 25 tables and 60 chairs for the period 01/06/2013 – 30/06/2013 to Angostura Centre.

 Cheque #830 in the amount of $23,140.00 related to the rental of 25 tables and 60 chairs for the period 06/08/2012 – 31/08/2012 (26) to Angostura Centre.
 Cheque #831 in the amount of $26,700.00 related to the rental of 25 tables and 65 chairs for the period 01/09/2012 – 30/09/2012 (30) to Angostura Centre.

 Cheque #832 in the amount of $27,590.00 related to the rental of 25 tables and 65 chairs for the period 01/10/2012 – 31/10/2012 (31) to Angostura Centre.

21.12 A field visit to this centre revealed, the chairs and tables located there were less than what were invoiced and paid for.
In addition, Densil Collins submitted invoices related to Barataria, Morvant and Mt Dor.

42 21.13 Cheque #2444 valued $232,760.00 was received, as part payment, by Tropical Tent Rentals Ltd for the supply (purchase) of tables and chairs for the LS Programme.

The invoice submitted totalled $465,520.00.

The allocation of these items could not be ascertained as a result of incomplete and/or lacking records.
21.14 Event Planners as payments for: Cheque #5156 valued $2,379,605.00 was received by Going All Out  Rental of high tech surveillance equipment for the period May 2013 – September 2013  Rental of Billboards, mini community competition, rental of PA system, for the period August 2013 – October 2013.
21.15 listed below: A number of invoices were submitted by Goin All Out Event Planners as Date 31.05.2014 30.06.2014 30.06.2014 30.06.2014 31.05.2014 30.04.2014 31.03.2014 Particular Professional Consultancy services at 10 centres for May 12th – 23rd, 2014 Professional Consultancy services at 10 centres for May12th – 23rd, 2014 Video production fees Video production fees Video production fees Video production fees Video production fees TOTAL Cost 90,000.00 90,000.00 28,700.00 81,500.00 28,700.00 28,700.00 28,700.00 376,300.00 21.16 The invoices neither detailed which centres the services pertained to nor displayed any VAT registration number.
Additionally, no documentation relating to the tender and award of the above was seen.

21.17 of the above was seen.

Also the invoices displayed no VAT registration number.

It should be noted that no documentation relating to the tender and award 21.18 Cheque #5161 valued $820,900.00 was paid to Interior Concepts Limited for the supply of computers and photocopiers.

Perusal of the invoice submitted showed that ninety-seven (97) desk tops computers in the amount of $658,630.00 were procured.
However, during the site visits no computers were seen at the various centres.

43 Discussions held with Mr Theodore Charles to ascertain the existence of the desks tops computers, revealed that only three (3) could be accounted for.

21.19 21st Century Computers Inc Limited was paid $998,500.00 via cheque #5159 for the supply of 200 laptop computers which was invoiced to the Director, LS Programme at Ato Boldon Stadium.

No computers and/or equipment were physically located at the centres visited.
21.20 Enquires with Mr Theodore Charles revealed that seventy (70) laptops were accounted for.

The risk of theft and misappropriation of funds in the absence of proper internal controls was again highlighted.

21.21 Lewide Co was paid $986,866.55 via Cheque #5157 for the supply of Computer Repair Kits for 39 Life Sport Centres.

However, the site visit conducted revealed that no such equipment existed at any of the centres visited.
21.22 Cheque #9918 valued $48,500.00 paid to Rishazz Marketing related to the provision of communication and marketing services for the month ending April 2014.

An invoice for the month ending June 2014 was also submitted valued $48,500.00.
21.23 The details of the invoices relates to the following: Particulars Collection of Data & Achievements of Life Sport Programme; Local Community Advertising; Published Positive Achievements of Participants; and Site Visit to Various Centres TOTAL Cost ($) 10,650.00 13,200.00 14,450.00 10,200.00 48,500.00 21.24 Examination of summary reports submitted on a monthly basis brought to the forefront the question of whether value of money was being achieved as no substantial work was verified.
The report was also lacking in detail; it contained photographs which were repeated as representing different centres.

However, the photographs were clearly copied and created a false representation.

44 21.25 Epic Sports Plus (ESP) (a little known company) was engaged to supply Football, Basketball and Cricket Kits and Equipment for the LS Programme without going through a tendering process.

In August 2013 the following four (4) invoices totalling $2,553,210.00 were seen:- Invoice No.
02082013-A 02.08.2013 Invoice Date Details Football jerseys, shorts and balls.

28082013-A 28.08.2013 28082013-B 28.08.2013 28082013-C 28.08.2013 Football boots, socks, shin guards, goal posts and goal post nets.

Basketball tops, shorts, nets and balls.

Cricket shirts, pants, wickets, bats and balls.

Amt.
Amt.

($) 664,950.00 880,110.00 513,150.00 495,000.00 Central Audit could not verify that these items were delivered and properly distributed 21.26 The invoices seen were not tax invoices that is they did not contain a VAT registration number even though the above sale (singular and in total) was above the VAT threshold of $360,000.00.
Similar invoices were seen from Kadeem & Associates, Hercules Enterprise Caribbean Ltd. and All U Need Ltd. Central Audit also noted that the cost of items purchased appeared to be exorbitant.

21.27 Mr. Cornelius Price and Mr. Theodore Charles were asked about the criteria used in selecting the aforementioned companies and the exorbitant prices being paid.

However, both individuals were unable to provide adequate answers to the issues raised.
21.28 Recommendations 21.28.1 All companies exceeding the VAT threshold ($360,000.00) have to be registered with the Board of Inland Revenue as law and the number has to be displayed on all invoices submitted for payment.

21.28.2 provided, and any other support.


Invoices submitted should detail the centres, participants names, service 21.28.3 All personnel, involved in the requisition to payment stages, who authorized the purchase of these equipment, who signed off as the service being provided satisfactorily, who certified as correct and the receipt and use of the goods and services procured ought to be held answerable, accountable and responsible as they were duty-bound to do such.
45 22.0 VOCATIONAL TRAINING (TRADE COMPONENT) 22.1 several companies in 2013 as follows: The Vocational Training aspect of the LS Programme was awarded to  Allsnorth General Contractor: Air conditioning, Refrigeration & Electrical Installation.

 Re Construction and Repairs Limited: Building Construction and Welding.

 Scobex Tech Limited: Aquaculture, Basic gym equipment maintenance, Physical Education, Fundamentals of Catering/Food Preparation, Physiotherapy & Fundamentals of Fabric design.
 Kadeem & Associates Ltd: Computer Repairs, Introduction to Photography & Videography, Radio & Television/Disc Jockey presentation & Print Media Layout & Script Writing.

 McKain Enterprises Ltd: Basic Bartending, Automobile detailing, Auto mechanics, Landscaping & Barbering.

22.1.1 Cheque stubs, payment vouchers, invoices and letters from the Ministry of Sport related to the Vocational Training were seen (Appendix 17 refers).

Details of the cheques are listed below.


Invoice Date Cost ($) Centres Contact Hours Chq.

No.
Company 5194 Allsnorth General Contractor 5193 Re Construction and Repairs Limited Scobex Tech Limited 5192 6983 Scobex Tech Limited 5191 Kadeem & Associates 27.09.2013 928,000.00 27.09.2013 26.09.2013 26.09.2013 981,250.00 935,000.00 935,000.00 Ltd 25.09.2013 935,000.00 6982 Mc Kain Enterprises Ltd TOTAL 24.09.2013 905,000.00 5,619,250.00 16 25 20 20 20 15 60 75 60 60 60 75 NB: Mc Kain Enterprises submitted an invoice dated June 25 2014 in the amount of $70,000.00 for the provision of videotaping services.
This related to 10 LS Centres during the period May 12th -23rd.

This invoice was separate to the vocational training invoice.

46 22.2 Mr Thedore Charles, Mr Ronnell Barclay and Mr Cyril Berkeley could not clarify to Central Audit anything regarding the award and tender process.

It is apparent that transparency and accountability is lacking as $5,619,250.00 was paid to these companies and no answers could have been furnished.
22.3 Centres visited revealed that the vocational training component was never implemented.

It is therefore questionable as to how invoices could have been signed off as “service provided satisfactorily” and “certified correct” and subsequently paid for.

22.4 The LS Programme has two sessions each day.

The class session commences at 9am and ends 12 noon.

The sporting session commences at 3pm.


It should be noted that invoices for the vocational training covers contact hours for tuition for 60 and 75 contact hours per centre.

No company submitting 22.5 invoices had VAT registration numbers displayed.

Based on the value of the said invoices, they have all exceeded the VAT threshold and it is mandatory that they are registered with the Board of Inland Revenue.
22.6 Stadium as follows: Mr Theodore Charles stated training was implemented at the Larry Gomes Vocational Training Fibre Optics Camera Installation Electrical Installation Centres Malabar Samaroo Village Valencia Carapo Pinto 22.7 Mr Cyril Berkeley commenced as Assistant Programme Director, Operations in March 2014.

He also could not provide any information regarding the selection and works conducted for the above listed companies.
22.8 He indicated, in April 2014 vocational training was implemented at Larry Gomes Stadium, however, he was not involved in the selection of service providers but only in the implementation.

The three areas selected are listed below:  Cable and security camera installation was currently being conducted at Larry Gomes Stadium with thirty (30) participants in attendance.

 Air condition and refrigeration was currently being conducted at Barataria with twenty five (25) participants in attendance.
47  The welding aspect was awaiting commencement at the Neal and Massy Industrial Centre.

22.9 Mr Berkeley was requested to provide details of service providers, names of the participants, course outline with attendance register and any relevant reports related to the training at Larry Gomes Stadium.

However, to date no documentation has been received.

22.10 Recommendation 22.10.1 The award and tender process used to select the companies should be re-examined.
This needs to be adhered to by all persons involved in the process to ensure accountability and transparency is observed.

22.10.2 The companies should be VAT registered.

22.10.3 to and the participants in attendance to be accompanied with invoices submitted.

Listing of centres to show which centres the trade components relates 22.10.4 Course outlines with monthly reports to be submitted.
23.0 E-BEAM INTERACT LIMITED 23.1 The Agreement 23.1.1 On December 6, 2012, by signed agreement, the Sports Company of Trinidad and Tobago Limited (SporTT) retained the services of E-Beam Interact Limited (EBeam) to provide, by way of integrated interactive technology, the Numeracy and Literacy Component (N&LC) to the participants of the LS Programme.
The contract amount was agreed at TT $34,000,000.00 with a planned commencement date of December 6, 2012 and a projected completion date of September 30, 2014.

To date however that component of the programme has not started 23.1.2 Central Audit was informed that E-Beam was sole selected mainly because of the company’s President/CEO, Mr Adolphus Daniell’s track record as an educator with respect to individuals who have struggled academically.
23.1.3 The justification, dated November 23, 2012, (Appendix 18 refers) stated that the sole selection method was used due to the sensitive nature of the LS Programme.

An overview of the crime situation in Trinidad and Tobago, the objective of the LS Programme, the criteria for the selection of prospective participants and a brief description of the Programme’s main components were also included as support for the justification for sole selection.
As a result of the above together with the fact that the 48 recommendation came from the Permanent Secretary, MOS to the CEO SporTT, the Board of SporTT at a meeting held on March 8, 2013 ratified the decision made on December 6, 2012 to award the contract for the N&LC of the LS Programme to EBeam Interact Limited.

(Appendix 18A refers).


23.1.4 Ms Dawn Mohan Corporate Secretary SporTT claimed that following the decision to award the contract she reviewed the draft, which was prepared by MOS Legal Unit, and pointed out to MOS numerous shortcomings, (Appendix 19 refers).

However, Central Audit saw the faxed response dated January 21, 2013, some six (6) weeks after the date of the contract, (Appendix 20 refers) sent by a Ms Judith Joseph from MOS to Ms Mohan.
She further claimed that against advice from his Legal Unit and with no change to the MOS draft, the CEO SporTT signed the agreement.

It appeared from the faxed response the advice came after the contract was signed.

23.1.5 Mr John Mollenthiel, ex CEO SporTT at a meeting on July 9, 2014, informed Central Audit that he signed the contract mainly to avoid any undue delays in the implementation of the N&LC of the Programme.
He said he did not consider the suggested changes to the shortcomings of the contract identified by SporTT Legal since he was told that the contract should be ‘loose’, a word he coined as he could not recall the actual word used.

He denied that prior knowledge of Mr Daniell’s track record as an educator influenced his decision to sign a ‘loose’ contract.

He said another reason for signing was that he always believed Mr Daniell would deliver since he felt that he had an international image to maintain.
In hindsight however he believes that he may have been set up and regretted signing the contract.

He said he is also astonished at Mr Daniell’s current ‘nit-picking’ behaviour.

23.2 EBeam’s Position 23.2.1 Central Audit was informed that Mr Adolphus Daniell, President/CEO of EBeam Interact Limited has always maintained that he would start the N&LC of the programme only when all the centres are ready according to the conditions stated in the contract.
Inspections of eighteen (18) centres with EBeam officials and LS representatives were conducted between March 26 and 27 and April 9 and 10, 2014 to assess the readiness to conduct the N&LC.

Arising out of the inspection Mr Daniell submitted a report which summarises the outstanding issues highlighted by EBeam officials as to the un-readiness of the centres.

(Appendix 21 refers).


The appendix also lists other issues, which according to Mr Daniell continue to frustrate the start of the N&LC of the programme.

49 23.3 Justification for Second Payment 23.3.1 According to the contract, it was agreed that SporTT shall pay to EBeam the sum of seventeen million dollars (TT $17,000,000.00) which represents fifty per cent (50%) of the fee, contemporaneously with the signing of the agreement and the remaining fifty per cent (50%) on September 2, 2013.
Central Audit confirmed however that the first payment was made by cheque number 2185 dated June 14, 2013.

EBeam subsequently submitted an invoice for the payment of the remaining seventeen million dollars as per the contract.

23.3.2 Ms Dawn Mohan, Corporate Secretary of SporTT, stated that since the N&LC, for which EBeam was contracted never got started, legal advice on whether to pay EBeam the second payment as per the terms of the contract was sought.
Ms Lisa Solomon, the then Head of Legal of SporTT after examining the contract, by letter dated November 11, 2013 advised that the second payment be made to EBeam.

(Appendix 22 refers).

She also advised that a robust reporting mechanism be introduced in order to properly monitor and evaluate EBeam’s performance.

23.3.3 J.D.
23.3.3 J.D.

Sellier & Company from whom a second legal opinion was sought also advised that based on the contract according to Clause 8 of the contract SporTT was obligated to make all payments to EBeam within the specifications and terms of payment under the agreement.

However, there appeared to be sufficient grounds to challenge this payment.

This course of action carried inherent risks which could have left SporTT exposed if the matter went to court.
Legal Counsel advised that some degree of arbitration could be entered into to resolve the situation.

SporTT ignored the latter portion of the advice and proceeded to make the payment.

The main reason given was that payment of the remaining fifty per cent (50%) was linked to the date September 2, 2013 and not upon certain services being completed within a certain timeframe.

(Appendix 23 refers).


23.3.4 Based on the two legal opinions SporTT made the second payment by cheque number 7997 dated February 11, 2014.

Central Audit was informed that SporTT is currently awaiting legal advice from Senior State Counsel, Mr Russel Martineau, on a way forward or what actions, if any, can be taken against EBeam.
50 23.4 Auditor’s Comments 23.4.1 It is obvious that SporTT was a party to this contract mainly because the contract was above the authorised limit of the Permanent Secretary, MOS.

It is evident that the ‘mind and management’ of this contract has always been and continues to be the MOS.

The contract was drafted by MOS Legal, and all the conditions necessary to satisfy the readiness of the centres for the start of the N&LC were always the responsibility of the MOS.
23.4.2 Central Audit noted that most of the centres visited were not in a state of readiness to accommodate the N&LC.

To name a few, Covigne Road, Four Roads, Cocorite, Bagatelle, River Estate, St Paul Street, Morvant, Barataria, Carapo, Pinto Road, Malabar Train Line 1 and 2, etc..

Furthermore, a number of participants have indicated their interest in pursuing vocational training instead of learning Mathematics and English.
These factors together with the significant reduction in attendance, may have further reduced the number participants interested in the N&LC of the programme.

51 23.5 Recommendation 23.5.1 The current position of this contract requires expert legal advice which Central Audit cannot provide.

It is therefore recommended that SporTT await the advice of the Senior Counsel, which it has sought, and which hopefully would assist in determining a way forward.
23.5.2 In the meantime it is recommended that MOS move with haste to have the centres ready or alternatively in the short term explore the option of setting up a few centralised centres that already have the necessary facilities and security and have the interested participants attend the centre closest to them.
23.5.3 Central Audit also recommends that a formal request be sent to the Inland Revenue Division (IRD) to examine whether or not E-Beam Interact Limited filed a Corporation Tax Return for the year 2013.

The objective is for IRD to verify that the company declared the seventeen million dollars (TT $17,000,000.00) it received in 2013 as well as to keep in mind the 2014 Corporation Tax Return due in 2015 for the declaration of the other seventeen million dollars received in 2014.
_____________________________ Lester Herbert Director, Central Audit Committee __________________________ Inshan Mohammed Senior Audit Analyst _____________________________ Varuna Ramdial __________________________ Khemkaran Kissun 52 Senior Audit Analyst Senior Audit Analyst 53 24.0 LIST OF APPENDICES AAPPPPEENNDDIICCEESS 54 LIFE-SPORT CENTRES - ADDRESSES Community Centers Address APPENDIX 1 True Holiness Experience Worship Centre Paris Bolvd, & Morvant Old Road, Success Village, Laventille No Area I Angostura Malabar Community Centre Covigne Road Basket Ball Court Bagatelle Centre Butcher's Skating Rink Basilon Street Community Centre, Beetham Gardens Belmont Community Centre Carapo .
c.. Carenage C Cocorite Community Centre Enterprise Centre Four Roads Community Centre Fullerton Community Fyzabad John John Sobo Village Community Centre La Horquetta Regional Complex La Romain Mt.

Dor Community Centre 2 Bagatelle 3 Barataria 4 Basilon Street Z Beetham 6 Belmont L Carapo !
Carenage 9 Cocorite 0 Covigne Road II Enterprise 12 Four Roads 33 Fullerton 14 Fyzabad 15 John John 16 La Brea 17 La Horquetta 18 jLa Romain 39 M t Dor 20 Malabar 21 Malabar Trainline Negotations underway with a church.

22 Malabar Trainline Negotations underway with a church.
23 Maloney 24 Marabella 25 Maraval 26 Mayaro 27 Morne Daiblo 28 Moruga 29 Morvant 30 Penal 31 Pinto 32 Pleasantville 33 Point Fortin 34 River Estate 35 Samaroo Village 36 Sangre Grande 37 Santa Flora 38 Siparia 39 St Joseph 40 St Paul Street 43 Tabaqite 42 Valencia 43 YTC Maloney Indoor Sporting Complex Marabella Crisis Centre Maraval Community Centre Mayaro Sports & Youth Facility Morne Diablo Mourga Morvant Methodist Church Penal Fanny Village Pavillion River Estate Basketball Court Samaroo Village Pentecostal Church Sangre Grande Santa Flora Community Centre Siparia Community Centre St. Joseph Community Centre St Paul Street Tabaquite Community Centre Valencia Community Centre Youth Training Centre Pleasantville Community Centre Simple Song Pan Yard Bagatelle Road, Diego Martin Corner 84-86 Eight Street & Sixth Avenue, Barataria Basilon St, Port of Spain Phase 5, Beetham Gardens, Beetham #47 Jerningham Ave, Belmont Evergreen, Carapo Haig Street, Carenage - Lady Hochoy Circular, Waterhole, Cocorite LP # 66 Covigne Road, Diego Martin Chrissie Terrace Lendore Village Enterprise Simeon Drive, Four Roads, Diego Martin Bonasse Village, Cedros Unity Court, Lam Tack Hill, Fyzabad Carib Tokyo Panyard, John John Sobo Road, Sobo Village, La Bea Majorie Padmore Street, La Hoquetta Lucky Street, La Romain Mt.
Dor Road, Champ Fleur Holly Betaudier Street, Phase 4 Malabar, Arima.
Currently in the Savannah currently in ihe Savannah Maloney & Flamingo Boulevards, Maloney Gardens Union Road, Marabella Morne Coco Road, Maraval Pierreville, Mayaro Scotts Road, Morne Diablo Marac Village, Mourga Corner Semp Street & Morvant Avenue, Morvant Community Centre Street, Penal #42 Pinto Road, Arima #2 Prince Albert Street, Pleasantville School Street, Fanny Village Cicada Extension, River Estate, Diego Martin Corner Church & Edma Streets, Samaroo Village, Arima Durante Gardens, Sangre Grande Beeswax, Los Bajos, Santa Flora Park & Grell Street, Siparia Market Street, St. Joseph St Paul Street Sporting Complex Main Road, Tabaquite lQuarry Road, Valencia lGolden Grove Road, Arouca (::,C) L o b ° 6 ,0 h, 0 C o '0 b C) é 0 0 6 0 6 C , o 0 60 60 L 0 0 o , o , 0 , 0 .
MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COORDINATORS LAPPENDIX 2 NAME COMPANY NAME ADDRESS Aaron John Ancil Elcock Giroc Construction and Maintenance # 8 Clever Heights, Arima Co. Limited And!

Elcock Limited # 17 Woodford Street, Curepe CONTACT NO 298-1890 VENUE REMARKS Samaroo Village Community Centre 748-6468 Mt.
D'Or Community Centre Anderson Ricardo Mantis Services Limited Clement Angus Eve Bariev Enterprise Limited Arithon Boney Anthony Rougier Baldath Bodoe Unlimited Development Company Limited LEO ATAMA Services and Management Limited A&V Sports Limited 65 Banyan Boulevard, Malabar, Arima #197 St. Nicholas Street, Carenage 785-4140 Carenage Community Centre 778-5820 Malabar Train Line Centre w.e.f.

01.10.2013 LP #6A Plaisance Road, John John 376-5586\ Carib Tokyo Pan Yard /John w.e.f.
01.10.2013 / Prior Laventille 466-2786 Dale Mitchell (399-8918) Ingles Street, Vance River Village, 735-1797 La Brea #66 Hillview Gardens, St. John Trace, Avocat, Fyzabad John (60) Sobo Community Centre Fyzabad Community Centre 752-2911 Christopher Charles Maloney Gardens Life Enhancement Building 5, Apt.
2-1 North, Maloney 324-7572 Maloney Community Danlandi Balewa Danvers Ottley Limited Ladi's Construction & Janatorial Company D.P Outsourcing Limited (PCM Engineering Services Limited) Deonarine Sookraj Deonarine Sookraj and Associates Derek King DSM General Limited Frank Edwards Edwards Enterprises Gardens, D'abadie 46 Road Reserve Ext, Isles Street, Enterprise Sallyann Drive Camden, Couva # 262 King Bird Crescent, Phase 3 Malabar, Arima Laventille Ext.
Road, Morvant Gavell George Gerrad Perriera Isam Alimayu GAVGEO Construction and Maintenance Contractors Limited Gerard Perreira General Contractors #152 Ridegwood Gardens, Limited Taharia Sports Enterprise Limited Subero Street, Malabar, Arima Golconda, San Fernando #3 Pomerack Drive, Santa Rosa, Arima Jamal Joseph Rand P Transport and Maintenance 1922 ART DECO ST., PHASE 11 LA HORQUETTA, ARIMA Joel Miller Piyo Construction and Maintenance LP #2 Subero Street, Malabar, Contractors Limited Arima 739-8853 370-4847 744-5181 389-2421 392-8047 380-0913 Covigne Road Life-Sport Centre Chrissie Terrace Sports Grounds Facility Los Bajos Community Centre St Joseph Community Centre The Cottage, Morvant Export Centre Barataria Community Centre Fanny Village Community Centre 795-4036 St. Paul Street Community Centre 309-0871/ La Horquetta Regional 376-3423 Complex 390-5368 Valencia Community Centre w.e.f.
01.07.2013 /Prior Anil Lakhan Oomata Lezama w.e.f.

April 01, 2013.
Jamal w.e.f 14.04.2014 MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COORDINATORS APPENDIX 2- 1 NAME COMPANY NAME ADDRESS John Joseph Up North Limited Julius Edwards Edwards Limited #28 Cocorico Crescent, Phase 3, Malabar, Arima #68 Malabar Extension Road, Arima CONTACT NO 484-4619 VENUE REMARKS Laventille Community Complex Phase 4 Community Centre Kerrance Burton Kerry Baptiste Burton's Development Company Limited KJBAPTISTE Enterprises Limited Kevin Brown Kerwyn Karatale Karatale's General Contractors Limited K. Brown and Sons General Construction and Services Company Arima Limited Kevon Alexander Deep Level Company Limited Kim Quashie Future Leaders Limited Kwesi James Louis Bobcombe Kalonfi's General Contracting and Maintenance Services Combe Sales and Services 23 3rd Street, Beetham Gardens, Beetham Peaspree Housing Development, Eldorado Building 6, Apt.
4-2 Cocorite #3 James Lane, Malabar Road, 353-5937 Beetham Life Centre (30) w.e.f.

01.10.2013 472-9792 Maraval Community Centre 493-5127 Cocorite Life-sport Centre w.e.f.

01.10.2013 (60) 748-6976 Malabar Train Line Centre w.e.f.
01.11.2013 332-7110 Evelyn Avenue, Cocorite Road, Arima LP# 53-1 Mahabir Street, Knox Lane, Siparia #101 Plurnrose Avenue, Santa Rosa 364-1576 Heights, Arima #284 Indian Walk, Moruga Road 755-5239 Bagtelle Merrytones Pan Complex Siparia Community Centre Pinto Road Community Centre 683-9493 Marac Community Centre 323-6715 Mark Miller M.K.M Motors limited Lot 400, Simon Ferreira, Arima 395-6444 Maurice Auguste DS Construction Limited #91 Benjamin Street, Diego Martin 678-4663 La Romain Community Centre Belmont Community Centre Mickelle Felix Quincy and Brothers Construction and Landscaping Company Limited Martin 52 North-West Drive Patna, Diego 298-8678 Riverestate Life-sport Centre w.e.f.
01.03.204 Nigel Cleghorn Nigel Pompey Debros Marketing and Services Company Limited Nigel and Lincoln Co. Limited Patrice De Vignes 20 Zinnia Drive, Pleasantville 338-1182 Penal Community Centre Four Roads Life-Sport Centre YTC Raj aee Ali Varied Project Co-Operation Limited #328 Melodians Cresent, Malabar, 387-7700 Evergreen Carapo Raj endra Ramnarine RAJRAM Enterprises Limited Arima #4 Satnarine Trace, Clarke Road, Penal 499-9593 Morne Diablo Community Centre MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COORDINATORS APPENDIX 2 -2 NAME COMPANY NAME ADDRESS Reynold Carrington LKR Carri Company Limited CONTACT NO VENUE REMARKS 732-3254 Marabella Crisis Centre #108 b, Ridgewood Gardens, Golconda, San Fernando #23 Lubin Lane, Basilon Street, POS Reynold Rosal Rodney Ramlal East Dry River Development Company Limited Yendor Events & Wedding Planning 16 Sampson Street, Waterloo, 378-3729 706-4583 Shamilla Samaroo SHDCA General Sports Promotion Stephen Johnetty Limited Johnettys Plantain King Limited Terrence Quashie QCAUE Enterprises Incorporated Veronica Bejai Limited ORAYAM General Contracting Services Limited 372-2714 Carapichaima #27 Guaracara Tabaquite Road, Tabaguite LP #81 COROMANDE VILLAGE, 328-6763 CEDROS #127 Azalea Circular, Duranta Gardens, Sangre Grande Eccies Road East, Grand Lagoon, Mayaro 351-8347 070 F-0 w.e.f 01.I0.2013 Peter Houlder Basilon Street Youth Facility!
EDR (30) Pleasantville Community Centre Tabaquite Community Centre Cedros Community Centre Durante Gardens Centre ______ _ Mayaro Indoor Sports Facility MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COACHES [APPENDIX 3 NO AREA I Angostura COACHES JEFFERSON ASHFORD SPORT FOOTBALL ADDRESS 67 Despers Cresent Malaba Arima 2 3 4 GARFIELD HODGE CRICKET #5 Hillside Terrace Ia Seiva AKIL PATTERSON BASKETBALL 60 Upper Santa Cruz, Cantaro SHELDON ABRAHAM FOOTBALL 31 Leotaud St, Success Drive, Laventille 5 Bagatelle ROSS RUSSELL FOOTBALL Quarry St, Diego Martin 6 7 8 RYAN CAESAR BASKETBALL Odonaheu Street Off Covigne Road BASIL SMITH JOEL BAKER FOOTBALL FOOTBALL Diego Martin 42 Sparrow Avenue Barataria 9 Barataria RAJENDRA RAMADHIN CRICKET #8 Kuthia Road Malick Barataria 10 U 12 13 Basilon Street 14 - 15 - 16 SEAN NIJNEZ FOOTBALL 195 North Stars Ave, Malabar, Arima NIGEL HITLAL FOOTBALL AARON EDWARDS FOOTBALL #68 Malabar Ext.
Malabar MARVIN NOEL __________________________ JAKAYA GEORGE CRICKET 4 Martineau Lane, Basilon Street, East- Dry-River, Port-of-Spam BASKETBALL 10 Ovid Alley, Basilon Street, Port-of- BRENT ABRAHAM FOOTBALL KERWYN JEMMOTT FOOTBALL Spain lB Calvary Hill, East-Dry-River, Port-of- Spain.
59-61 Nelson Street, Port-of-Spain 17 Beetham KENDELL VELOX FOOTBALL New Lane El Socorro 18 19 20 JASON SANDY CRICKET 43 Comprehensive Road, Malick Road, 7th Ave Barataria TIMOTHY GABRIEL BASKETBALL KEEDEL MONTROSE FOOTBALL 21 Belmont BEVON JULIEN CRICKET 17 Almond Drive, Morvant 22 23 24 VELMA HAZELWOOD BASKETBALL #IA Serranue Road, Belmont KATHY MARCELLE FOOTBALL #5A Gatacre Street Woodbrook ALLISTER RAMDOO FOOTBALL #9 Plover Street Morvant 25 Carapo VICTORIA GOPEE CRICKET 385 Giuseppi's Place, Phase 4-2 Malabar, Arima.
Replaced Hayden De Vcrteuil 26 27 28 STEPHAN CUMMINGS FOOTBALL FINBAR MOLLINEAU FOOTBALL lOA Ilamando Rd Malabar RICARDO CORNWALL BASKETBALL 11 Sandalwood Crescent, Malabar, Arima 29 Carenage NIGEL NEIL HENRY FOOTBALL 302 Mt.

Pleasant Road, Carenage 30 LENNOX RYAN CRICKET Mt Pleasant Carenage MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COACHES APPENDIX 3- 1 NO 31 32 AREA COACHES DEAN PACHECO SPORT FOOTBALL ADDRESS DENNISON CHARLES BASKETBALL Pelican Ext.
Morvant 33 Cocorite HAYDEN TINTO FOOTBALL CYRANO GLEN FOOTBALL KERW1N JOSEPH CRICKET Piarco Oropune Gardens, Building 8, Unit L #28 Waterhole Road, Cocorite 23 Water Hole Cocorite (Replaced Kevon Carter) ZANE COKER BASKETBALL #13 Foncette Road, Cascade 37 Covigne Road NKOSI BRYAN BASKETBALL 38 KEVIN PARKINSON FOOTBALL 39 Enterprise BERNARD MC CALL FOOTBALL GAIRY JOHN FOOTBALL ROY SAROOP CRICKET Lp #64 Chrissie terr Ex Lendore Village[ Chag LP # 50 Jerningham Junction Rd, Cunupia Peservance Road Carapichaima CLINTON MOTTLEY BASKETBALL ft 181 Croton Drive, Svannah Heights, Charlie yule 43 Four Roads CHARLES PHILLIP FOOTBALL 44 DAMANI RICHARDS BASKETBALL 45 Fullerton CLINTON JAGGERNATH FOOTBALL Bonasse Drive, Cedros 46 47 48 ANNETTE CRAIG CRICKET Building 241, Unit L, Oropune, Piarco ALEXIS MARCUS AMBROSE BASKETBALL 19 Sam Boucaud Road, Upper Santa Cruz MUHAMMED ISA FOOTBALL #LyIe Street, Point Fortin 49 Fyzabad FARZAN ALL CRICKET #233 Cunjal Road, Barrackporc 50 51 52 KERVYN CALLISTE FOOTBALL Benn Street South Oropuche KERON HOLDER FOOTBALL 7 Mulchan Trace, Siparia ABDALLAH PHILLIPS BASKETBALL Angelina Terrace, Never Dirty, Morvant 53 John John DEON CLARKE FOOTBALL KENNY SEEPAUL FOOTBALL LP 3 Marcano Quarry, Pleasant Terrace, P.O.S 4 B Pleasant Road, John John, P.O.S MARLON THOMAS CRICKET LP 15 Picton Road, Laventille MARLON MC FARLANE BASKETBALL LP 8 Picton Road, Laventille 57 La Brea SEPTIMUS TOUSSAINT FOOTBALL Parrylands Village, Guapo 58 59 60 EDDISON SMART FOOTBALL #9 Fortune Street Egypt Village Poin Fortin
 DINELL KEITH-LOPEZ BASKETBALL 13 Lionel Hoyte Phase 4-2, Malabar, SAM MONBODH CRICKET Arima 34 35 36 40 41 42 54 55 56 MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COACHES APPENDIX 3-2 AREA NO 61 La Horequetta COACHES SPORT ADDRESS JUDE JOHN BASKETBALL 1902 CLR James Crescent, La Horquetta 62 63 64 ERROL JOINT FOOTBALL KWAME WILTSHIRE FOOTBALL PERRY KNIGHT CRICKET 22-25 Jit Sarnaroo Lane, Phase 2 La Horguetta, Arima 46 Eastern Main Road, Tacarigua 65 La Roinain OSEI MC
 KNIGHT FOOTBALL Freedom St Enterprise Village Chaguanas 66 67 68 EARL SKEETE BASKETBALL #464 Southern Main Road, La Romain WAYNE CAESAR FOOTBALL 12Rraju blvd bay view La Romain KRISHAN RAMPAT CRICKET 19 Midway Park A Chase Village 69 Malabar ARV[ND KUMAR CRICKET 51 Brathwaite St, El Dorado 70 71 72 KENDELL ROACH FOOTBALL Church Street, Red Hill D'Abadie DINELVI TINTO FOOTBALL #132 Jupiter Crescent Galaxy Gardens, Boys Lane, D'Abadie LESTER GONZALES BASKETBALL 18 Poui Lane, Malabar, Arima 73 Malabar Train Line KEVIN GREEN BASKETBALL #80 Sandalwood Crescent, Malabar, GORIAN HJGHLEY FOOTBALL Arima Cocorite Road, Henri Street, Arima 74 75 76 NICHOLAS ARMSTRONG FOOTBALL LEEANNA SEBRO CRICKET #2 Tumpuna Villas, Malabar Road, Arima 97124 Yoland Pompey Avenue, Phase 7 La Horguetta, Arima #55church Street Red hill D'Abadie 77 Maloney LYNDON ANDREW FOOTBALL 78 79 80 SHURLAND DAVID FOOTBALL 3511 Willet Avenue Maloney Gardens TREVOR BURNETT CRICKET 18 Degannes St Arima DILLON HOWELL BASKETBALL 81 Marabella STEPHAN CAMPBELL FOOTBALL #85 Lumsden St, Barron Ave, Gasparillo 82 83 84 KESTER CORNWALL FOOTBALL #1 Welcome Hill, Gonzales Village, Guapo.
KENNETH DUNCAN CRICKET SANDRA POMPEY BASKETBALL #13 Maharaj Trace, Bedeau Street, 85 Maraval JEVON HURDLE CRICKET Gasparillo Lp 5 Hamil Lane Pionner Dr Petit Valley 86 87 88 SEAN MORRISON FOOTBALL 7 Barry Ave, Hillsborough, Maraval NIGEL PIERRE FOOTBALL Jeffers Lane St James RICARDO PATY BASKETBALL _ 67 Carnelian Gardens, Diamond Vale Diego Martin 89 Mayaro CIO MORRIS FOOTBALL MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COACHES APPENDIX 3-3 AREA COACHES KORDELL SAMUEL SPORT ADDRESS CRICKET Upper 29 Balthazar St. Tunapuna ANDY CAMPBELL FOOTBALL 10-12 Edwards Trace, Peter Hill, Mayaro BARRY GABRIEL BASKETBALL NO 90 91 92 93 Morne Diablo JEREMY THOMAS BASKETBALL #36 Latchoos Road, Penal 94 95 96 NOOR MOHAMMED CRICKET COREY BROWN FOOTBALL MARCELLE PHILIP FOOTBALL 19 Wright Trace, Cumuto Road, BARRACKPORE 4A Quarry Road, Morne Diablo 97 Moruga JOSEPH GEORGE FOOTBALL MICHAEL BRERETON FOOTBALL #32 Herrera Trace, Penal Rock Road, Moruga # 9 Shorty St Bois Jean Jean Moruga FRANKLYN HARRIOT CRICKET #30 Tableland Road Tableland NIGEL COOPER BASKETBALL Marac Village, Moruga 101 Morvant RONALD PRJMUS FOOTBALL TASHA ST. LOUIS FOOTBALL NEVICK DENOON CRICKET L.P. 1951,aventille Ext Road Never Dirty, Morvant Alex Trace, Bagatelle Road, Diego Martin (Replaced Jamal Shabaaz) #121 A Petunia Avenue, Morvant MORGAN SHADE BASKETBALL #2nd Street George Lane, Gonzales RICHARD MARTEN JEREMIAH SAMUEL MC.
DONALD BASKETBALL Upper Mt Door Road, Champ Fleurs CRICKET #36 La Baja Road, St. Joseph AKO JAMES FOOTBALL Mendez Drive, Champs Fleurs ADRIAN ROMAIN FOOTBALL replaced Jemel Patron 109 Penal AZARD ALE CRICKET #235 Cunjal Road, Barracpore 110 111 112 ADRIAN JOSEPH BASKETBALL #9 Murli Street, La Romain RICHARD SUTHERLAND FOOTBALL #40 Smart Street Latchoos Road Penal KEVAUGHN CONNELL FOOTBALL 18th Smart Street, St. Augustine 113 Pinto KEVON CORNWALL FOOTBALL Pole #41 Calvary Hill Arirna 114 115 116 DORIAN DANIEL FOOTBALL #1!
Cresent Dr, Ariina ARNOLD RUIZ JASON CRICK CRICKET 21 Hall St Sherwood Pk arima BASKETBALL #343 Flamboyant Cresant, Velencia Gardens, Velencia 90 Sahadatha Road, Princes Town CRICKET 117 Pleasantville KHAREOOL AL!

118 IAN DEMMING BASKETBALL 414 Ridge Wood Gardens, Golconda 98 99 100 102 103 104 105 Mt.
Dtor 106 107 108 MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COACHES APPENDIX 3-4 NO 119 120 AREA COACHES ANTHONY BARRINGTON SPORT FOOTBALL BRIAN JAMES FOOTBALL ADDRESS #21 Apparicio Circular, Bourg Mulartesse, Lower Santa Cruz #4 Harris Street, Petit Boug, San Juan 121 Point Fortin JESUS CORNWALL FOOTBALL Welcome Hill Gonzales Village Guapo 122 123 124 SEAN DE SOUZA FOOTBALL New Village Point Fortin GERALD GARCIA BASKETBALL 13 Ruby Drive, Diamond Vale, Diego CLAUDIUS RICHARDS CRICKET Martin Chiriket St Capde Ville Point Fortin 125 River Estate WAYNE CALVIN LEGERTON BASKETBALL Lp 15a Wateihole, Cocorite 126 127 MIGUEL PATY FOOTBALL ROBERT CYRIL CRICKET 67 Carnelian Gardens, Diamond Vale Diego Martin 128 Samaroo village CASEY LATAPY FOOTBALL Ip 5 Latchan Trace Arima 129 130 131 NYKOSI JAMES CRICKET 60 Rainbow Drive, Omera Courts, Arima KEMRON PURCELL FOOTBALL #32 Edma, Samaroo Village, Arima ROGER MELONEY BASKETBALL Richard Trace, Arima 132 Sangre Grande VICTOR SOLOMON FOOTBALL Wallenvale Road; Guaico S/Ode 133 134 135 141 142 143 KESTON PIERRE FOOTBALL Quash Trace, Foster Road, Sangre Grande RICHARD MUNGO BASKETBALL Lot #68 Picton Road Extension, Sangre MICHAEL GIBBS CRICKET 136 Santa Flora NAZIR ALl CRICKET Grande Lp #2 second St, Peytonville Rd.
Omeara South; Arima 231 Cunjal Road Barrackpore 137 138 139 DEVON CLEMENT FOOTBALL LAMEESHA BEST BASKETBALL 59 Woodstar Avenue, Phase 2, Bon Air RAJESH LATCHOO FOOTBALL Gardens 221 Cedar Hill, Princes Town 140 Siparia MARLENE PIERRE-LEWIS MARLON LEWIS BASKETBALL #2 Street Mary's Village South Oropouche Cocoa Alley, Siparia FOOTBALL LEONARD VARGAS CRICKET 12A Quinam Road, Siparia GLEN PATRICK BASKETBALL Lilly Trace, Siparia 144 St. Paul Street MARLON YEARW000 FOOTBALL Lot 4 Mendez Tr Mootoo Lands Arima 145 146 CEDRIC HAZELWOOD FOOTBALL Lp 119 Upper Laventille Road Laventille STEPHEN LEONCE BASKETBALL 43 Apt 1-3 Foster Street, Port of Spain MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - COACHES [~PPENDIX 3- 5 NO 147 AREA COACHES ISI-IWAR MARAJ SPORT CRICKET 148 St.Joseph KEVIN APPLEWHITE FOOTBALL ADDRESS #20 Trent Drive Orchard Gardens Chaguanas 48B Royal Road Maracas St Joseph 149 150 151 ROBERT DENNIS FOOTBALL El Chorro Road, Maracas, St. Joseph DALE SONDERS BASKETBALL School Street, Maracas, St. Joseph ANEAL RAJAH CRICKET 12 Freeman Road, St. Augustine (Replaced Trevor Mc Leod) 152 Tabaquite KESTON ALLARD FOOTBALL 153 154 155 JARED DE GANNES CRICKET #29 Sandstone Trace poonah Road Williamsville HUGH COLTHRUST BASKETBALL #375 Angisa Street, Couva KHALIL MUSTAPHA FOOTBALL LP 24 La Canoa Road, Santa Cruz 156 Valencia DAVID POWER FOOTBALL Bellamy St Cococrite Road Arirna 157 158 159 MARLON GUERRA FOOTBALL #54 Cocorite Road, Arima SYDNEY BAPTISTE CRICKET LP 51 McNeil Street, Cocorite
 Road, Arima FABRECE FISHER BASKETBALL #62 Back Street, Cane Farm, Arouca DISTRICT CENTRAL SOUTH CENTRE MARABELLA TABAQUITE ENTERPRISE PLESANTVILLE LA ROMAIN TOTAL CENTRAL SOUTH DISTRICT SOUTH WEST TOAL SOUTH WEST DISTRICT SOUTH EAST TOTAL SOUTH EAST CENTRE FULLIETON LA BREA SANTA FLORA FYZABAD POINT FORTIN CENTRE MAYARO MORUGA PENAL SIPARIA MORNE DIABLO DISTRICT NORTH WEST TOTAL NORTH WEST DISTRICT EAST TOTAL EAST DISTRICT NORTH CENTRAL CENTRE BELMONT MORVANT ST. PAUL ST. COCORITE CARENARGE BAGATELLE BASILON STREET RIVER ESTATE COVIGNE FOUR ROADS MARAVAL CENTRE SANGRE GRANDE VALENCIA PINTO MALABAR MALABAR TRAIN LINE 1 MALABAR TRAIN LINE 2 SAMAROO VILLAGE CARAPO CENTRE MALONEY LA -IORQUETrA ST. JOSEPH MT.
D'OR BARATARIA JOHN JOHN BEETHAM GARDENS 'n-c ANGOSTURA TOTAL NORTH CENTRAL LS PARTICIPANTS JUNE,2014 ACM $TOTAL ACH 21,000 13,500 67,500 3,000 52,500 157;500 14 9 45 2 35 105 [APPENDIX 4 J CHQ $TOTAL CHQ TOTAL PARTICP TOTAL PAYMENT 24,000 36,000 88,500 16,500 85,500 250,500 3,000 22,500 21,000 13,500 33,000 93,000 16 24 59 11 57 167 2 15 14 9 22 62 ACM $TOTAL ACH 25,500 79,500 48,000 34,500 17 53 32 23 28 153 229,500 000 5 5 22 1 CHQ $TOTAL CHQ TOTAL PARTICP TOTAL PAYMENT 33,000 87,000 81,000 36,000 45,000 282,000 7,500 7,500 33,000 1,500 3,000 52,500 22 58 54 24 30 188 2 35 ACH $TOTAL ACM 25,500 45,000 63,000 60,000 64,500 258,000 17 30 42 40 43 172 CHQ $TOTAL CHQ TOTAL PARTICP TOTAL PAYMENT 45,000 90,000 85,500 69,000 82,500 372,000 19,500 45,000 22,500 9,000 18,000 114,000 30 60 57 46 55 248 13 30 15 6 12 76 ACM $TOTAL ACH 87,000 72,000 76,500 - 54,000 33,000 28,500 - - 58 48 51 - 36 22 19 - - - 41 275 61,500 412,500 CHQ $TOTAL CHQ TOTAL PARTICP TOTAL PAYMENT ACM $TOTAL ACM 88,500 88,500 66,000 21,000 - 27,000 36,000 1,500 328,500 59 59 44 14 - 18 24 1 219 ACM $TOTAL ACM 69,000 88,500 90,000 27,000 46,500 - - - 78,000 399,000 46
 59 60 18 31 - - - 52 266 CHQ $TOTAL CHQ TOTAL PARTICP TOTAL PAYMENT 88,500 88,500 88,500 84,000 45,000 42,000 84,000 90,000 610,500 - - 22,500 63,000 45,000 15,000 48,000 88,500 282,000 - - 15 42 30 10 32 59 188 59 59 59 56 30 28 56 60 407 CHQ TOTAL CHQ TOTAL PARTICP TOTAL PAYMENT 90,000 88,500 90,000 90,000 87,000 90,000 45,000 57,000 90,000 727,500 21,000 - - 63,000 40,500 90,000 45,000 57,000 12,000 328,500 14 - - 42 27 60 30 38 8 219 60 59 60 60 58 60 30 38 60 485 1,190 1,785,000/ 869 1,303,500
 2,059 3,088,500 MINISTRY OF SPORT LIFE-SPORT PROGRAMME [APPENDIX 5 EMPLOYEE INFORMATION LOG 2013 - CATERERS NAME Alicia Mohammed Alana Villafana Anne Grant ADDRESS CONTACT NOS #124 San Francique Road, Penal via La 620-5131/ 392-5580 Romain Phase V Beetham Gardens, Beetham VENUE REMARKS Fyzabad Community Centre Beethain 3rd Avenue, Barataria Barataria Community Centre Brenda league #3 Bain Street, Point Cumana, Carenage 714-4929 Maraval Community Centre Brenda Teague (Sharing centers) 298-8678 Riverestate Life-sport Centre Cindy Garcia 925 Mount Pleasant Road, Arima 678-8990 Bagatelle Merrytones Pan Complex Crystal Francis #8 Cedar Avenue, Valencia 374-6089 Valencia Community Centre Donniel Hassan Maraj Mt D'Or Road, Chain Fleurs 307-8162 Mt.
D'Or Community Centre Dwan Ramsaran Esther Daniel Jagai Farlon Thomas George Edwards Glen Amedee Hamid Ali Ingrid Reefer 777-0667 172A Maranca Drive, Roystonia Housing Development, Roystonia Couva, Phase 6A, House #26 Pine Avenue, Orangefield Settlement, Carapichaima #33 Sawmill Avenue, Petit Bourg, San 355-2809 Juan Laventille Extension Road, Morvant Tabaquite Community Centre Pleasantville Community Centre La Horquetta Regional Complex 310-7685 Marabella Crisis Centre 49 4th Street ext.
6 Ave Malick, Barataria 320 Melodians Cresant, Malabar, Arima 336-3749 Malabar Train Line Centre Laventille Community Complex 397-7259 #3 Supersaud Avenue, St. Margarets, Claxton Bay 775-8870 Morne Diablo Community Centre Joann Williams Lp#15 Toco Main Road, Sangre Grande 376-7348 Durante Gardens Centre Jolene Legere Jo-Marie Bagot Bagna Trace, Chase Village, Carapichaima New Phase 4, Malabar, Arima 482-7250 495-3081 Judy Kirton 10 Mucarapo Rd.
St. James 345-5111 Kevin Thomas #16 Mootoo Lands, Arima 360-2961 Kevon Guy Kizzyann Edwards Kurt Rajkumar #98 Malabar Extension Road, Malabar, 361-3004 Arima Building 13 Apt.
3, Bellbird Avenue, Phase 3, Malabar, Arima #22 King Street, Princess Town 371-4411 339-2797 Chrissie Terrace Sports Grounds Facility La Romain Community Centre Belmont Community Centre Replaced Mr l-lollis Arthur Samaroo Village Community Centre Penal Central Community Centre Phase 4 Community Centre Carenage Community Centre Makana Kresha Asson Knox Lane, Siparia 217-4952 Siparia Community Centre Replaced Ms D.K.
Soverall Mervyn Hercules #16 Colorado Cresent, Edinburgh 500, 769-2886 Chaguanas St. Joseph Community Centre MINISTRY OF SPORT LIFE-SPORT PROGRAMME EMPLOYEE INFORMATION LOG 2013 - CATERERS APPENDIX 5-1 NAME ADDRESS Michelle Jack Building B Apt.4-2, Paradise Heights, Morvant Mustapha Abdul 1-lamid Building 96 Apt.
4-4 North, Maloney Nazilla James Gardens, Arouca Ferrier Circular Road, Guayaguayare Nekeisha Wallace #7 Pitchery Lane, Duke Street, POS CONTACT NOS 682-1968 VENUE REMARKS St. Paul Street Community Centre 357-5665 Maloney Community Complex 325-6799 Mayaro Indoor Sports Facility EDR 318-1579 Patrice Clarke #13 Chaconia Avenue, Coconut Drive, Morvant 322-4128 Roger Brown Los Bajos, Santa Flora The Cottage, Morvant Export Centre Los Bajos Community Centre Roger Springer Gaston Street, Lange Park, Chaguanas 620-1320 Cedros Community Centre Sharmaine James #421 Diamond Drive, Chaguanas 756-1381 Fanny Village Community Shelly-Ann George 2A Plaisance Road, E.D.R., POS 339-4521 John John Sheran White Shevon Walters #3 Christian Drive, Plaisance Park, Point-a Pierre #50 Pinto Road, Arima 771-0523 Marac Community Centre 382-8090 Pinto Road Community Centre Shurlana Borneo #28 Bye Pass Road, Arima 329-8890 Malabar Train Line Centre Stacey Joachim Stacy Griffith Tracy Williams PAST CATERERS: Crystal Mahabir Esther Pilgrim Hollis Arther 169 Buen Intento, Princess Town 341-8966 Sobo Community Centre #8 Rose Drive Extension, Carapo 322-5130 Evergreen, Carapo 180 Western Main Road, Cocorite 701-9748 1 Cocorite Life-sport Centre #32 Solomon Street, Wyaby Road, Carapichaima #7 Seventeen D Street, Beetham Gardens #19 De Freitas Street, St. James 323-6386 Embacadere Community Centre replaced w.e.f 03.06.20 13 761-0314 Marac Community Centre 787-9338 Belmont Community Centre replaced w.e.i Kirn Isaac #11 Soconusco Road,
 Santa Cruz 771-4338 Barataria Community Centre Maurine Soverall Siparia Community Centre 309-2229 Siparia Community Centre The caterer for the following centres were not included above: 03.02.2014 Maja La Kai replaced w.e.f 03 .02.20 14 1 Covigne Road 2 Four Roads 3YTC Thntie anne's kitchen Catering Services Yd Avenue Barataria Telephone: 322-8861/322-88225 APPENDIX 6 BILL TO: Director Life Sport Programme Ato Boldon Stadium INVOICE #009 DATE: June 30th, 2014 Service provided to the Barataria Life Sport Centre, for the period of June 2014.
MENU QUANTITY ITEMS 65 Only To cost of providing Life-Sport Participants Breakfast for of 19 days @ $25.00 per participant during the period 02 - 301 June, 2014 at the Barataria Life Sport Centre.

TOTAL $30,875.00 65 Only To cost of providing Life-Sport Participants Breakfast for of 19 days @ $45.00 per participant during the period 02 - 30th June, 2014 at the Barataria Life Sport Centre.

$55,575.00 TOTAL $86,450.00 h4 A-IPOR;ED SIONj ANNE GRANT d%j Anne's Nicher J.
&F Date Date LIFE-SPORT CATERERS JUNE, 2014 APPENDIX 7 Beetham Centre Belmont Community Centre Evergreen Carapo Carenage Community Centre CENTRE Laventille Community Complex Merrytones Pan Complex Barataria Community Centre Cocorite Centre Chrissie Terrace Sports Grounds Cedros Community Centre Fyzabad Community Centre John John Sobo Community Centre La Horquetta Regional Complex NAME Glen Amedee Cindy Garcia Tantie Anne's Kitchen Nekeisha Wallace Alana Villafaña Chez Elles Catering Stacy Griffith Kurt Rajkumar Tracy Williams Jolene Legere Roger Springer Alica Mohammed Shelly-Ann George Stacy Joachim AREA 1 Angostura Bagatelle 2 Barataria 3 4 Bassilon Street Bassilon Street Centre 5 Beetham 6 Belmont 7 Carapo 8 Carenage 9 Cocorite 10 Enterprise 11 Fullerton 12 Fyzabad 13 John John 14 La Brea 15 La Horquetta 16 La Romain 17 Malabar 18 Malabar 1 19 Malabar 2 20 Maloney 21 Marabella 22 Maraval 23 Mayaro 24 Morne Diablo 25 Moruga 26 Morvant 27 Mt Dor 28 Penal 29 Pinto 30 Pleasantville 31 Point Fortin 32 Samaroo Village Samaroo Village Community Centre Kevin Thomas 33 Sangre Grande Sangre Grande Settlement, Joann Williams 34 Santa Flora Roger Brown 35 Siparia Makana Kresha Asson 36 St Joseph Mervyn Hercules 37 St Paul Street Michelle Jack 38 Tabaquite Dwan Ramsaran 39 Valencia Crystal Francis Morrie Diablo Community Centre Marac Community Centre The Cottage, Morvant Export Centre Patrice Clarke Mt.
D'Or Community Centre Penal Central Community Centre Pinto Road Community Centre Pleasantville Community Centre Farlon Thomas Jo-Marie Bagot C Kizzy-Ann Edwards Shurlana Borneo C- Hamid All Mustapha Abdul Hamid George Edwards A, Brenda Teaque Nazilla James Ingrid Reefer Sheran White La Romain Community Centre Phase 4 Community Centre Malabar train line Malabar train line Maloney Community Complex Marabella Crisis Centre Maraval Community Centre Mayaro Indoor Sports Facility Los Bajos, Community Centre Siparia Community Centre St Joseph Community Centre St Paul Street Community Centre Tabaquite Community Centre Valencia Community Centre Donniel Hassan Maraj Kevon Guy Shevon Walter Esther Daniel Jagai Sharmaine James Fanny Village Community Centre BREAKFAST 1,125,7SOI LUNCH TOTAL 86,450 86,450 86,450 86,450 39,900 86,4SO 86,450 86,450 86,450 86,450 86,450 39,900 86,450 86,450 66,500 86,450 86,450 39,900 79,800 86,450 86,450 86,450 39,900 86,450 86,450
 86,450 86,450 86,450 79,800 86,450 86,450 86,450 86,450 86,450 86,450 86,450 86,450 86,450 86,450 2,026,3501 3,152,100 eóM APPENDIX 8 124 San Francique Road, Timital Junction, Penal, via La Romain P.O.
Telephone: 1-868-620-5131/ 1-868-392-5580 July 31, 2013 The Director, Life Sport Programme Ato Boldon Stadium COUVA.

Dear Sir, RE: OUTSTANDING PAYMENT ON INVOICE NO.

AM-003 I write to enquire about payment of amounts owed to me on the captioned invoice.

You would agree that this matter is taking way too long to be resolved.

As, I indicated to your Mr. Charles, I have been conversing since last year with your accounts department, and even, Mr. Forbes Persaud who made the decision to pay 45 meals per day.
I was informed since last year December, 2012 that the Board had agreed to pay the outstanding amount and I even spoke to Ms. Austin, who informed me that she got the approval, but was waiting on funds to accommodate this payment.

In the first place, Mr. Forbes had a meeting with me on 8th October, 2012 and he advised that I should supply approximately (45) Breakfasts and (45) Lunches respectively but liase with the Coordinator.
On the morning of October 9th 2012, the Coordinator called and asked me to send (50) meals.

In good faith, I supplied the meals and billed for it at the end of the month.

I was paid for (45) meals on this invoice and now to this date after numerous phone calls to Ms. Austin and even now with the new people in place, I still have not heard anything about payment of the balance.

I am now attaching an Invoice for the balance outstanding and look forward for payment of same.
Should you require any further information, please do not hesitate to contact the undersigned.

Yours respectfully, ALICIA MOHAMMED Caterer - Fyzabad LIFE \_ 7ort APPENDIX 9 ACCOUNTS DEPARTMENT Payment Voucher LIFE-SPORT Name: KARDIAN CONSTRUCTION AND PROPERTY MANAGEMENT Date Account Number Detailed Description of Goods and Services Amount $ Debit Credit 19/8/2013 8260 MAINT.
-CARAPO / PINTO / LA HORQIJETTA 113,330.00 COMM CENTRE- MAY 2013 3000 Accounts Payable 113,330.00 Total 113,330.00 113,330.00 Prepared Date Payment Request Date Account Number Detailed Description of Goods and Services 3000 2000 Accounts Payable FCB Life Sport A/c Total Cheque # - - Bank Account 2030081 Amount $ Debit Credit 113,330.00 113,330.00 113,330.00 1 113,330.00 Piepamedb+ Date , XK~XUDMA,W Telephone: 485-4065 APPENDIX 9- 1 NJ TV INVOICE The Project Manager Mr.Ronnell Barclay Cleaning Services at Carapo Community Centre Work Period: May 1st-May 31st, 2013 Invoice No.
14 ' Date: May 31st, 2013 Items Descriptions 1 Sweep and Mop all floor areas Unit Qty Rate SUM $ Cost 2,800.00 2 Empty all trash containers, replace all garbage bags, and remove all trash from the centre SUM $ 2,700.00 3 Clean and sanitize all bathrooms including toilets, urinals, sinks, doors and partitions 4 Disinfect all bathroom floors and drains, sinks, bathroom counter tops, and bathroom fixtures 5 Replace all toilet paper, paper towels and soap 6 Spot clean all doors, light switches and walls 7 Replace all garbage bags in all bins, also wash, sanitize and clean bins as required 8 Spot clean all windows and other glass panes 9 Wipe, dust and clean all tables, chairs and any other accessories 10 Clean and polish all stainless appliances such as refrigerators etc.
SUM SUM SUM SUM SUM SUM SUM SUM $ $ $ $ $ $ $ $ 6,800.00 6,400.00 2,400.00 2,200.00 3,000.00 4,000.00 3,900.00 3,700.00 TOTAL $ 37,900.00 36-9-962- :k ArIxA& øS 'LJC['XQN ANX (.. Telephone: 485-4065 APPENDIX 9-2 INVOICE The Project Manager Mr.Ronnell Barclay Cleaning Services at Pinto Road, Community Centre Work Period: May 1st-May 31st, 2013 Invoice No.
15 Date: May 31st, 2013 I Items Descriptions 1 Sweep and Mop all floor areas Unit Qty Rate SUM $ Cost 2,880.00 2 Empty all trash containers, replace all garbage bags, and remove all trash from the centre 3 Clean and sanitize all bathrooms including toilets, urinals, sinks, doors and partitions 4 Disinfect all bathroom floors and drains, sinks, bathroom counter tops, and bathroom fixtures 5 Replace all toilet paper, paper towels and soap 6 Spot clean all doors, light switches and walls 7 Replace all garbage bags in all bins, also wash, sanitize and clean bins as required 8 Spot clean all windows and other glass panes 9 Wipe, dust and clean all tables, chairs and any other accessories 10 Clean and polish all stainless appliances such as refrigerators etc.
TOTAL SUM SUM SUM SUM SUM SUM SUM SUM SUM $ 2,750.00 $ 6,800.00 $ $ $ $ $ 6,350.00 2,300.00 2,100.00 2,850.00 3,900.00 $ 3,850.00 $ 3,800.00 $ 37,580.00 /t / 0 UNDER I-!

In1 1.
I &IDTA2N CQ FW'rIrnJ J1 1VIPJT Telephone: 485-4065 APPENDIX 9-3 INVOICE The Project Manager Mr.Ronnell Barclay Cleaning Services at La Horquetta Regional Complex Work Period: May 1st-May 31st, 2013 Items Descriptions 1 Sweep and Mop all floor areas Unit Qty Rate SUM $ Cost 2,900.00 2 Empty all trash containers, replace all garbage bags, and remove all trash from the centre 3 Clean and sanitize all bathrooms including toilets, urinals, sinks, doors and partitions 4 Disinfect all bathroom floors and drains, sinks, bathroom counter tops, and bathroom fixtures 5 Replace all toilet paper, paper towels and soap 6 7 Spot clean all doors, light switches and walls Replace all garbage bags in all bins, also wash, sanitize and clean bins as required 8 Spot clean all windows and other glass panes 9 Wipe, dust and clean all tables, chairs and any other accessories 10 Clean and polish all stainless appliances such as refrigerators etc.
TOTAL SUM SUM SUM SUM SUM SUM SUM SUM SUM $ 2,700.00 $ $ $ $ $ $ 6,800.00 6,400.00 2,300.00 2,200.00 2,850.00 3,900.00 $ 3,900.00 $ $ 3,900.00 37,850.00 ,1 t`- ~ WL""' 4 8119/13 at 11:24:51.84 APPENDIX 9-4 Filter Criteria includes: 1) IDs: KARDIAN; 2) Includes Drop Shipments.

Report order is by ID.

Report is printed in Detail Format.
I fccCDf'DT I_It I J 'Jt I Aged Payables As of Aug 19, 2013 Vendor ID Vendor Contact Telephone I Invoice/CM # 0 - 30 31 - 60 61 -90 Over 90 days Amount Due KARDIAN Kardian Construction 14 15 16 KARDIAN Kardian Construction 37,900.00 37,580.00 37,850.00 37,900.00 37,580.00 37,850.00 113,330.00 113,330.00 Report Total 113,330.00 113,330.00 APPENDIX 10 ACCOUNTS DEPARTMENT Payment Voucher LIFE-SPORT Name: Reno Energy Company Ltd Date Account Number Detailed Description of Goods and Services Debit Amount $ Credit 13/3/2013 8075 2000 Maintenance FCB Operational A/c 199,582.50 The Fyzabad Recreational Grounds Jan-13 Total 199,582.50 199,582.50 199,582.50 Prepared Date Payment Request Date Account Number Detailed Description of Goods and Services Amount $ 13/3/2013 8075 2000 Maintenance FCB Operational A/c Debit Credit 199,582.50 199,582.50 Total 199,582.50 199,582.50 Cheque# 1518 Bank Account 2030081 Prepared by: Date File No.
sheet No MINUTE SHEET Scope cJ1L T11 v4A u IU L L APPENDIX 10 , -- e CA (ILt 19 617,Lro, f7o/i lid - .

0 04 4 ,11' OS or 4.

't ~( r ctrkjsi, to).

appr o v4 S () [APPENDIX 10-2 Government of the Republic of Trinidad & Tobago MINISTRYOFSPORT MOS: 60/2/2 Sub2 Vol.
1 NOTE TO THE PERMANENT SECRETARY The matter for consideration of the Permanent Secretary is the approval of the award of contract to Reno Energy Company Ltd. for the Proposed Refurbishment, Upkeep and Maintenance of Football Field, Cricket Pitch and Basketball Court at the Fyzabad Recreation Ground in the sum of One Hundred and Ninety Nine Thousand Eight Hundred and Fifty Two Dollars and Fifty Cents ($199,582.50) V.A.T.

Inclusive.

The works involve: 1.

Irrigate plow and roll cricket pitch 2.


Planting and maintaining savannah grass 3.

Water, fertilize and aerif' entire field 4.

Mow entire field to maintain40mm (1 1/2 ") grass height 5.

Supply and paint all line markings for cricket pitch 6.

Maintain clean and level playing surface 7.

Maintain all lines on basketball court 8.


Supply, replace and maintain all backboards, rings and nets Three (3) contractors were invited to a site meeting on Monday 16th October, 2012 to tender for the Proposed Refurbishment, Upkeep and Maintenance of Football Field, Cricket Pitch and Basketball Court at the Fyzabad Recreation Ground .
All Three (3) Contractors attended and all Three (3) Submitted bids as follows: [ALPPENIDIX 10-3 VAT $30,930.00 TOTAL $237,130.00 NO CONTRACTORS/ADDRESS TENDER 1 $206,200.00 AL Properties Limited 23 Victoria Square, Port of Spain Kensyl Properties Limited 34 Jade Gardens, Diamond Vale, Port of Spain Reno Energy Company ltd 27 DeVerteuil Street, Chaguanas 2 3 $2009212.50 $30,031.88 $230,244.38 $1731550.00 $26,032.50 $199,582.50 All mathematical checks were carried out.
Tenders were evaluated at the V.A.T Exclusive price in accordance with the Central Tenders Board's guidelines.

The recommendation is based upon the following criteria: tender responsiveness and pricing levels.
1 The pre-tender in-house estimate as prepared by the Project Manager is one hundred and sixty four thousand five hundred and thirty dollars and twenty five cent ($164,530.25), plus twenty nine thousand thirty four dollars and seventy five cent ($29,034.75) V.A.T totaling, one hundred and ninety three thousand five hundred and sixty five dollars ($193,565.00)V.A.T inclusive.

2 The two highest tenderers submitted the documents requested.

The lowest tenderer submitted some of the documents.
3 The pricing levels of all three tenders are above the Ministry's pre-tender estimate.

The lowest tender is 3%, above the pre-tender estimate but within the minus ten per cent plus fifteen per cent (40% + 15%) acceptable range.

APPENDIX 10-4 The two other tenders are higher than the ministry's in house by 18.9% and 22.5% respectively.

6 The completion time as indicated in the tender document is thirty (30) days.
7 Base on the foregoing, the lowest tender is the most competitive of those tendered and meet all requirements of the tender document.

The contractor can complete the works with respect to cost and time satisfactorily.

Funds to meet the above-mention expenditure will be made available under: HEAD 68— Ministry of sport Sub Head 04-.

Current Transfers and Subsidies Item 009-Other Transfers Sub Item 10- Life Sport Project No.
1 Recommended for your approval ........... Engineering Assistant III Approve Permanent Secretary Ministry of Sport [APPENDIX 10-5 ACCOUNTS DEPARTMENT Payment Voucher LIFE-SPORT Name: Reno Energy Company Ltd Date Account Number Detailed Description of Goods and Services Debit Amount $ Credit 13/3/2013 8075 2000 Maintenance FCB Operational A/c 199,582.50 The Tabaquite Recreational Grounds Jan-13 Total 199,582.50 199,582.50 199,582.50 Prepared by:)_ Date Payment Request Date Account Number Detailed Description of Goods and Services Amount $ 13/3/2013 8075 2000 Maintenance FCB Operational A/c Debit Credit - 199,582.50 199,582.50 Total 199,582.50 I 199,582.50 Cheque# 1519 Bank Account 2030081 Prepared by: Date File Sheet MINUTE SHEET c Pp& A(rLi T/ - r g1 re- PS 4tr o C. L - Ii qo Pr71 Cl (( Pcc pcop( &r Oa_r UK cc rk - (1 acil £ ) P14 MMf& 10-7 Government of the Republic of Trinidad & Tobago MINISTRYOFSPORT MOS: 60/2/2 Sub3 Vol.
1 NOTE TO THE PERMANENT SECRETARY The matter for consideration of the Permanent Secretary is the approval of the award of contract to Reno Energy Company Ltd. for the Proposed Refurbishment, Upkeep and Maintenance of Football Field, Cricket Pitch and Basketball Court at the Tabaquite Recreation Ground in the sum of One Hundred and Ninety Nine Thousand Eight Hundred and Fifty Two Dollars and Fifty Cents ($199,582.50) V.A.T.

Inclusive.

The works involve: 1.

Irrigate plow and roll cricket pitch 2.


Planting and maintaining savannah grass 3.

Water, fertilize and aerify entire field 4.

Mow entire field to maintain40mm (1 1/2 ")grass height 5.

Supply and paint all line markings for cricket pitch 6.

Maintain clean and level playing surface 7.

Maintain all lines on basketball court 8.


Supply, replace and maintain all backboards, rings and nets Three (3) contractors were invited to a site meeting on Monday 16th October, 2012 to tender for Proposed Refurbishment, Upkeep and Maintenance of Football Field, Cricket Pitch and Basketball Court at the Tabaquite Recreation Ground.
All Three (3) Contractors attended and all Three (3) Submitted bids as follows: APPENDIX 10-8 VAT $30,930.00 TOTAL $237,130.00 NO CONJ'RACTORSIADDRESS TENDER 1 $206,200.00 AL Properties Limited 23 Victoria Square, Port of Spain Kensyl Properties Limited 34 Jade Gardens, Diamond Vale, Port of Spain Reno Energy Company ltd 27 DeVerteuil Street, Chaguanas 2 3 $200,212.50 $30,031.88 $230,244.38 $173,550.00 $26,032.50 $199,582.50 All mathematical checks were carried out.
Tenders were evaluated at the V.A.T Exclusive price in accordance with the Central Tenders Board's guidelines.

The recommendation is based upon the following criteria: tender responsiveness and pricing levels.
1 The pre-tender in-house estimate as prepared by the Project Manager is one hundred and sixty four thousand five hundred and thirty dollars and twenty five cent ($164,530.25), plus twenty nine thousand thirty four dollars and seventy five cent ($29,034.75) V.A.T totaling, one hundred and ninety three thbusand five hundred and sixty five dollars ($193,565.00)V.A.T inclusive.

2 The two highest tenderers submitted the documents requested.

The lowest tenderer submitted some of the documents.
3 The pricing levels of all three tenders are above the Ministry's pre-tender estimate.

The lowest tender is 3%, above the pre-tender estimate but within the minus ten per cent plus fifteen per cent (-10% 4- 15%) acceptable range.

APPENDIX 10-9 The two other tenders are higher than the ministry's in house by 18.9% and 22.5/ respectively.

6 The completion time as indicated in the tender document is thirty (30) days.
7 Base on the foregoing, the lowest tender is the most competitive of those tendered and meet all requirements of the tender document.

The contractor can complete the works with respect to cost and time satisfactorily.

Funds to meet the above-mention expenditure will be made available under: HEAD 68— Ministry of sport Sub Head 04- Current Transfers and Subsidies Item 009-Other Transfers Sub Item 10- Life Sport Project No.
1 Recommended for your approval ......... Engineering Assistant ifi Approved by: Permanent Secretary Ministry of Sport APPENDIX 10- 10 ACCOUNTS DEPARTMENT Payment Voucher LIFE-SPORT Name: Reno Energy Company Ltd Date Account Number Detailed Description of Goods and Services Debit Amount $ Credit 13/3/2013 8075 2000 Maintenance FCB Operational A/c 199,582.50 Chrissie Trace Recreational Facilities Jan-13 Total 199,582.50 199,582.50 199,582.50 Prepared Date Payment Request Date Account Number Detailed Description of Goods and Services Amount $ 13/3/2013 8075 2000 Maintenance FCB Operational A/c Debit Credit 199,582.50 199,582.50 Total 199,582.50 199,582.50 Cheque# 1520 Bank Account 2030081 Prepared by: Date APPENDIX 10-11 File No: ...- i;..... Sheet No.
..........4 MINUTE SHEET r F1cQpoot gick,,i+ Upkap -'- tl 'ht &4L1 Pr/-zL cti( edi1 it tw(TeJpLlM.

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 1lap - ( i /-g VA J )' () APPENDIX 10-12 Government of the Republic of Trinidad & Tobago MI N ISTRYOFS PORT MOS: 60/2/2 Sub Vol.
1 NOTE TO THE PERMANENT SECRETARY The matter for consideration of the Permanent Secretary is the approval of the award of contract to Reno Energy Company Ltd. for the proposed upgrade and maintenance of the playing field and basketball court at the Enterprise Recreation ground, located at the Chrissie Trace Recreational Facilities, Chrissie Trace, Lendor Village, Enterprise in the sum of One Hundred and Ninety Nine Thousand, Eight Hundred and Fifty Two Dollars and Fifty Cents ($199,852.50) V.A.T.
Inclusive.

The works involve: 1.

Irrigate plow and roll cricket pitch 2.

Planting and maintaining savannah grass 3.

Water, fertilize and aerifr entire field 4.

Mow entire field to maintain40mrn (1 '/2 ") grass height 5.

Supply and paint all line markings for cricket pitch 6.

Maintain clean and level playing surface 7.

Maintain all lines on basketball court 8.


Supply, replace and maintain all backboards, rings and nets Three (3) contractors were invited to a site meeting on Monday 16th October, 2012 to tender for the proposed upgrade and maintenance of the playing field at the IAPPENDIX 10-13 Enterprise Recreation Ground at Chrissie Trace Lendor Village, Enterprise.
All Three (3) Contractors attended and all Three (3) Submitted bids as follows: NO CONTRACTORS/ADDRESS TENDER 1 Reno Energy Company ltd $173,550.00 VAT $26,032.50 TOTAL $199,582.50 27 DeVerteuil Street, Chaguanas 2 AL Properties Limited 23 Victoria Square, Port of Spain 3 Kensyl Properties Limited 34 Jade Gardens, Diamond Vale, Port of Spain $206,200.00 $30,930.00 $237,130.00 $2001212.50 $30,031.88 $230,244.38 All mathematical checks were carried out.
Tenders were evaluated at the V.A.T Exclusive price in accordance with the Central Tenders Board's guidelines.

The recommendation is based upon the following criteria: tender responsiveness and pricing levels.
1 The pre-tender in-house estimate as prepared by the Project Manager is one hundred and sixty four thousand five hundred and thirty dollars and twenty five cent ($164,530.25), plus twenty nine thousand thirty four dollars and seventy five cent ($29,034.75) V.A.T totaling, one hundred and ninety three thousand five hundred and sixty five dollars ($193,565.00) V.A.T inclusive.

2 The two highest tenderers submitted the dOcuments requested.

The lowest tenderer submitted some of the documents.
3 The pricing levels of all three tenders are above the Ministry's pre-tender estimate.

The lowest tender is 3%, above the pre-tender estimate but within APPENDIX 10- 14 the minus ten per cent plus fifteen per cent (40% + 15%) acceptable range.

The two other tenders are higher than the ministry's in house by 18.9% and 22.5% respectively.

4 The completion time as indicated in the tender document is thirty (30) days.
5 Base on the foregoing, the lowest tender is the most competitive of those tendered and meet all requirements of the tender document.

The contractor can complete the works with respect to cost and time satisfactorily.

Funds to meet the above-mention expenditure will be made available under: HEAD 68— Ministry of sport Sub Head 04- Current Transfers and Subsidies Item Sub Item 009-Other Transfers 10- Life Sport Project No.
1 Recommended for your approval /.1d'.... Engineering Assistant III Approved by: za)...................

Permanent Secretary Ministry of Sport LAPPENDIX 11 Government of the Republic of Trinidad & Tobago MINISTRYOFSPORT M5: 60/2/2 Sub 4 Vol.
11 NOTE TO THE PERMANANT SECRETARY The matter for consideration of the Permanent Secretary is the approval of the award of contract to Reno Energy Company Ltd. For the proposed upgrade and maintenance of the playing ficki and basketball court at the Maloney kecefon Ground, located at the Maloney Boulevard, Maloney Gardens in the sun.

of One Hi.indred and Thirty--Seven Th Fd Nir.

T-Tur, -ri Fifty Cent (Ii3 / 33i0') V1ncJusive.

Th:- wc:rks (/rz/c.

1. irrigate plow and roll cricket pitch 2.


Planting and maintaining savarmah grass 3.

Water, fertilize and aerify entire field 1 11 4.

Mow entire field to maintain40mm (1 '/2 ") grass height 5.

Supply and paint all line markings for cricket pitch 6.

Maintain clean and level playing surface 7.

Maintain all lines on basketball court 8.


Supply, replace and maintain all backboards, rings and nets Three (3) contractors were invited to a site meeting on Tuesday 29t1 January, 2013 to tender for the proposed upgrade and maintenance of the playing field at the Maloney Recreation Ground at Maloney Boulevard, Maloney Gardens.
All Three (3) Contractors attended and all Three (3) Submitted bids as follows: J1c0NTRACTORS/ADDRESS TENDER 1 Reno Energy Company Ltd $119,990.00 APPENDIX 11-i VAT $17,998.50 1 TOTAL $137,988.50 #27 De Vertuile Street Chaguanas 2 A Reliable Team of Profssionals 420 Moonstone Crescent Edinbi..irgh 500, Chaguanas 3 Kensyl Properties Ltd 4 Jade Gardens, Diamond $119,460.00 $119,460.00 $119,640,00 - $119,640.00 A1 nathematica1 checks i red ei't.

Teuder vere eveluatect at the 1.


_e d1ce ,r ie , s tueiiies 111E, :c rj 4ll t.': c i ia.
e'ice 16J J•e')c;;3.3 ;!l( 1 The pre-tender in-house estimate as prepared by the project manager is One }-Tuncfted and Fifteen Thousand IFive Hundred and Ninety-Seven Dollars and Thirty Cent ($115,597.30), plus Seventeen Thousand Three Hundred and Thirty-Nine Dollars and Fifty-Nine Cent ($17,339.59) V.A.T totaling, One Hundred and Thirty-Two Thousand Nine Hundred and Thirty-Six Dollars and Eighty-Nine Cents ($132,936.89) V.A.T Inclusive.

2 The three highest tenderers submitted the documents requested.
3 Estimate.

The lowest tender is 3.3%, above the pre-tender estimate but within the minus ten per cent plus fifteen per cent (-10% + 15%) acceptable range.

The two other tenders are higher than the ministry's in house by 3.5% and 4.0% respectively.

4 The completion time as indicated in the tender document is thirty (30) days.

APPENDIX 11-2 4 The completion time as indicated in the tender document is thirty (3 0) days.
5 Base on the foregoing, the lowest tender is the most competitive of those tendered and meet all requirements of the tender document.

The contractor can complete the works with respect to cost and time satisfactorily.

Funds to meet the above-mention expenditure will be made available under: 68 Ministry of sport D4.

C..'eL .&isR jiud 3siciie3 4tI 4 44qb..• lj'.b,,.'


HEAD 3ttb kiead FrojeTo Recommended for your approval ................ Engineering Assistant III Approved Permanent Secretary Ministry of Sport APPENDIX 12 JOLENE LEGERE Bagna Trace Chase Village Carapichaima MOBILE:- 868-482-7250 Bill to: Director, Life-sport Programme AtoBoldon Stadium Couva Invoke # JL-0012 Date:- February 2014.
Service provided to the Enterprise Life-sport Center - February 2014 Qty 65 Only To cost of providing Life-sport Participants Breakfast for 20 $32,500.00 Description Cost Days @ $25.00 per participant during the period February 2014 at the Enterprise Life-sport Center.

1st - 28th 65 Only To cost of providing Life-sport Participants Lunch for 20 $58,500.00 Days @ $45.00 per participant during the period - 28 th February 2014 at the Enterprise Life-sport Center.
TOTAL 1 $91,000.00 CERT1FUED)XJRRECT lolene LegereAuthorized Signature ,c • Date Date "the name says it all.

....... a taste you can trust" REND ENERGY COMPANY LTD.

APPENDIX 12 -1 27 DeVerteuil Street, Chaguenas, Thuildad, West Indies.

Tel: 868-671 -762 Fax: 868-685-8517 INVOICE To: The Project Manager Project: Maloney Recreation Ground Attention: Mr.Ronnell Barclay VAT Registration No.

137050 I Invoice No.


1013-13 Date: July 31st, 2013 Items Descriptions Unit Qty Rate Amount I Remove from field all weeds and knott grass.
m2 700 $ 29.00 $ 20,300.00 Supply and place but not limited to weed killers and fertilizers Supply and place but not limited to grass seedlings and grass plants Aerate, plow, roll and compact pitch Supply and apply lime to all infected areas of the field as required Clean and maintain surface free from all unwanted dirt, silt, oil, grass and grease 7 Maintain all lines to basketball court m2 800 $ 38.00 $ 30,400.00 m2 m2 800 $ 38.00 $ 30,400.00 80 $ 238.00 $ 19,040.00 m 80 $ 30.00 $ 2,400.00 m2 m 500 $ 28.50 $ 14,250.00 400 $ 8.00 $ 3,200.00 Sub Total Vat @15% Total ')' $ 119,990.00 17,998.50 $ $ 137,988.50 APPENDIX 13 HCONSTRUCTION LIMITED #193 NORTH STARS AVNU1 MALABAR PRONE.
# 733-8346/29-9-9 730 Invoice#102 2013-02-26 The Director, The Ministry of Sport, #12 Abercromby Street, Port of Spain.

Dear Sir/Madam, We are pleased to submit to you the following Invoice: Details Amt $ rbishment of Mt.

Dor Community Centre located 'II L 125,520.00 18,828.00 144,348.00 Details of Payments are as follows: • Request for the Payment of the above amount to be granted in order to commence project.
1st • All cheques be made payable to "IIARTSTONE CONSTRUCTION LTD" Yours Respectfully - Mr. Sean Hart HART STONE CONSTRUCTION Co. Ltd, Director HARTSTONE CONCTRUCTION LTD BOWEN'S LOWPRICE HARDWARE A Corner Peter Ave., Pinto Rd, Arima Tel : 486-4620/687-5080 INVOICE NO.

2038 LII Cash LII Charge Customer: Ministry of Sport!
Life Sport Programme Address : 12 Abercromby Street ,Port of Spain Qty 4 4 70 4 Description Roles of BRC Loads of Gravel Bags Cement Boxes of 2 /2 Concrete nail 100 LB Line Cost $1900.00 $5000.00 $3500.00 $68.00 $25.00 $10493.00 Received by Checked by .

................... - ) 12 - D.C. TENT RENTALS #g POLkt LANE MALA.kRARMA S14PPU&RS OF: TENTS, TALE5, C.f-tAIRS P0RrA1LE TOL(ETS APPENDIX 15 INVOICE DATE: 30th April 2014.
CUSTOMER NAME: LIFE-sport Committee ADRESS: Carapo QUANTI TY ITEMS 2 2 6 2 Portable toilets 20 x 20 Tents 20Ft Sidewalls @ $2.50 Per Foot Port a Cool Unit 1 Port Hand Sink Reimbursement for the above items destroyed in the month of February 2013 during a Police Raid.

COST PER DAY AMOUNT $15,000.00 $30,000.00 $11,000.00 $36,000.00 $6,000.00 TOTAL $98,000.00 Please make cheques payable to Davoughn Cummings. "

 fr uthorized by Contact No: (868) 760-2079 Cell.
Customer Signat Cl I' No: R1001 uc SpO1 iiNDIX16 D.C. TENT RENTALS #P POW L_AH tAA(AFAR ARTt"A tT-PI_F-f'?

 oF:Fir';, !AF.L ('i-i/\!F.S p()f F I OU&TS INVOICE DATE: 5th September, 2013.

CUSTOMER NAME: LIFE-sport Committee ADRESS: Malabar to Guyaguyare QUANTI TV ITEMS COST PER DAY AMOUNT 8 25 Seater Maxi Taxi $3500.00 $28,000.00 200 Catering Breakfast, Lunch and Drinks $110.00 $22,000.00 Please make cheques payable to Davoughn Cummings.
Authorizd by TOTAL $50,000.00 CERTJIE CORRECT M Customer Signature UF.

&Qt Q. cq/3 Contact No: (868) 760-2079 Cell.


 No: 0641 I APPENDIX 17 CLSNORI3IT GEXERALf COXTAACTOR #276 Allstars Cresent Malabar ARIMA Director Lifes port Ato Boldon Stadium COUVA INVOICE AGC/031-2013 Item Qty 1 Description To cost of providing the undermentioned modules for the LiFEsport Programme —July - September 2013 at sixteen (16) Lifesport Centers:- Tution 960 • Basic Course in Air Condition and Refrigeration @ sixty (60) Contact hours per Centre.
September 27, 2013 Unit Cost Total Cost $300.00 $288,000.00 960 • Basic Course Electrical Installation $300.00 $288,000.00 (House Wiring) @ sixty (60) Contact hours per Centre 2 3 16 16 Equipment and Material as per RFP Consumables $15,000.00 $240,000.00 $7,000.00 $112,000.00 TOTAL $928,000.00 / C, 1J) IS1A(Th1Y i Manager J4iTsnorth çenerat Contractor CERTIFIED CORRECT , C9.

, APPENDIX 17-1 R&CORSTRUCTIOIN ROD REPAIR$ UMITED # 17 Munroe Road IfiVOICE 2100 27.
September 2015 Description Cost Total Cost Item Qty 1 in 25 Centers Discipline at the Lifesport Centre:- Introductory Courses Basic the following 1.

Building Construction (Basic) to include Carpentry, Masonry, Plumbing and Steel Fabrication - Building Cladding (Metal & Glass) 2.

Welding Welding, Welding.

in and Acetylene include Safety ARC, MIG (Basic) to 3.
Tuition _for _75_ Contact _Hours _per _Centre Cost of Tools and Equipment 25 Consumables Contingencies $26,250.00 $656,250.00 $5,000.00 $175,000.00 $125,000.00 $ 25,000.00 TOTAL - $981,250.00 SAT1'' ' Manager Re-Construction & Repairs Ltd CER]FtED CORRECT 7=7Oe 5< L9/3 APPENDIX 17-2 IM!OIIJE # 279 SCOBEX TEK LIMITED kILWAt SEPTEMBER 26, 2013 TO: DIRECTOR, LIFESPORT MINISTRY OF SPORT ATO BOLDON STADIUM COil VA DESCRIPTION COST OF PROVIDING THE FOLLOWING BASIC FUNDAMENTAL THE LIFESPORT- COURSES FOR QTY COST EXT.
COST • AQUACULTURE/GROW BOX/RABBITRY • BASIC COURSE PHYSICAL EDUCATION FUNDAMENTALS • BASIC OF MAINTENANCE GYM AND EQUIPMENT UPKEEP • BASIS FUNDAMENTALS OF SMALL CATERING/FOOD PREPARATION.

• BASIS FUNDAMENTALS OF PHYSIOTHERAPY • BASIC FUNDAMENTALS OF FABRIC DESIGN/AIRBRUSH PAINTING/TIE DYE AND BATIK • @ 60 CONTACT HOURS PER CENTRE PER COURSE.
COST OF TOOLS AND EQUIPMENTS CONTINGENCIES CONSUMABLES 20 CENTERS $30,000.00 $600,000.00 $230,000.00 $ 35,000.00 $ 70,000.00 $935,000.00 TOTAL rCt!MEK LTD CERTIFIED CORRECT 3q.

I APPENDIX 17-3 JYOJtE # 279 SCOBEX TECH LIMITED #68 MALABAIR ROAD MALAEAR ARI[MA SUPiIii\4B1'R 26,201-'-') TO: DIRECTOR, LIFESPORT MINISTRY OF SPORT AT() BOLDON STADIUM CO U VA DESCRIPTION COST OF PROVIDING THE FOLLOWING BASIC FUNDAMENIAL TH]E IJFFSPOR'F:- COURSES FOR QTY COST EXT.
COST • AQUACULTURE/GROW EC'X/RAEBIThY • BASIC COURSE P][WSICAL EDTJCATK)N FUNDAMENTALS • BASIC OF MA1NTENANCi GYM AND EQUIPMENT UPKEEP • BASIS FUNDAMENTALS CAIERINGIFOOD PREPARATION.

OF SMALL • BASIS FUNDAMENTALS OF • BASIC FUNDAMENTALS OF FABRIC DESKN/ALRBRUSII PAIJ'4'I iNGIIIE D l'k AND BATIK • @ 60 CONTACT HOURS PER CHNThE PER COURSE.
COST OF TOOLS AND EQUIPMENTS CONTINGENCIES CONSUMABLES - 20 CENLERS 130,000.00 $600,000.00 $230,000.00 $ 35,000.00 $ 70,000.0() $935.00000 TOTAL /.

- DIRECTOR SCOBEX TECH LTD CERQF,Eo CORP!CT 343.


9q.J3 LAPPENDIX 17-4 Kadeern & Associates Ltd. 25 ALEXANDRITE STREET, SON AIR WEST, AROUCA, TRINIDAD AND TOBAGO, W. I. Ceo; (368) 7639444 Email; ht ii I cut TO: Life-sport Programme Alo Boldon Stadium COUVA INVOICE #KAL-21 15 September 25, 2013 THE SUPPLY AND DELIVERY OF FIVE (5) BASIC COURSES TO LIFESPORT [irn Quantity Description Unit Cost 'Total Cost 20 Centers Services provided to the Lifesport Centers as detailed:- 1.
Introductory Computer Services.

2.

Introductory Photography Vi deog raphy.

Course Repairs in and Course in a 3.

Introductory Course in Radio and Television Presentation, and Disc Jockey, Radio Voice Television Advertisements.

4.

Introductory Course in Print Media Copy and Layout & Script Writing.
60 Contact hours per $32,000.00 $640,000.00 Toots, Materials Tuition Centre Requisite Supplies Consumables Contingencies and - $160,000.00 $140,000.00 $ 30,000.00 $970,000.00 TOTAL CER ,kM CORRECT Please make cheque payable to Kadeem & Associates Ltd Operation Manager Kadeem & Associates Limited APPENDIX 17-5 M(Fa"KAIN ENTERPRISE LTD TO: LWESPORT ATO I3OLDON STADIUM COuVA ATTENTION: DIRECTOR QTY 15 CENTERS -SERVICE BEFORE SELF' DESCRIPTION SPECIALTY SERVICES FOR THE LWESPORT PROGRAMME - BASIC COURSE IN THE FIELDS OF I3ARTENDIN6, AUTOMOBILE DETAILING, AUTO MECHANICS, LANDSCAPING AND BARBERING @ 75 CONTACT HOURS PER CENTRE -TUITION ONLY TOOLS AND MATERIALS 0N-SITE VISITS AND CONTINGENCIES CONSUMABLES #24 KING ORANGE DRIVE SANTA ROSA HEIGHT ARIMA SEPTEMBER 24, 2013 INVOICE # 771 UNIT COST $40,000.00 $600,000.00 EXT.
COST $200,000.00 $30,000.00 $75,000.00 TOTAL I $905,000.00 THANKS FOR GIVING US THE OPPORTUNITY TO BE OF SERVICE TO YOUR ORGANIZATION.

DIRECTOR MCKAIN ENTERPRISE LTD 40 CERTIFIED CORRECT q. i APPENDIX 18 Literacy, Numeracy & Technology Component • IFYs2OI3&2014 I Justification for Sole Select Date: 23 November 2012 TPENDIX 18-1 LIFE-sport PROGRAMME Literacy, Numeracy & Technology Components FYs 2013 & 2014 Justification for Sole Select A.
INTRODUCTION The matter for consideration of the board of the Sports Company of Trinidad and Tobago Limited is the engagement of a Sole Select consultant to conduct the Literacy, Numeracy and Technology Component of the LIFE-sport Programme.

The Board is asked to note that in recent years, Trinidad and Tobago has experienced relatively high levels of criminal activity.

Statistics show that a significant number of these perpetrators are young males under the age of 25 years.
Research has revealed that the profiles of these offenders are from poorer communities; have little education and, most of all, lack employable skills.

Hence, many of these seek alternative economic opportunities by engaging in illegal activities which tend to have violent repercussions to human life.
The Life-sport Programme was introduced by the Ministry of Sport to get unemployed young men involved in a sporting activity in order to redirect their lives into productive activities through positive engagements.

The initial programme concept identified support elements such as occupational skills training, social life skills and social networking as a means of rounding out the profile of L-S programme participants.

With the establishment of the LIFE-sport Board!


Implementation Team whose mandate was to guide the operations of the programme, significant adjustments were made to the programme's concept with the overall purpose of plugging those gaps traditionally overlooked in the curricula of social programmes.

The Ministry of Sport identified 33 communities in need of intervention as it seeks to encourage 60 'at-risk' youths per community, to transform their lives by participating in the LIFE-sport Programme.
The LIFE-sport Programme is designed to affect the lives of 'at-risk' young males in the following ways: 1) To reduce their amount of idle, unproductive and unsupervised time 2) To introduce discipline, order and structure APPENDIX 18 -2 3) To help them become responsible and law-abiding members of society 4) To open avenues for educational and technical advancement, and gainful employment 5) To harness and strengthen their marketable skills Prospective participants should meet the following conditions: 1) Be unemployed 2) Be Young males 16-25 years 3) Be willing to participate in a sport (cricket/basketball/football) 4) Be willing to take instructions from programme officials 5) Be a team player The Programme has 3 main components: 1) LIFE-Skills 2) Educational 3) Sporting Items 1 and 2 are mainly classroom based while item 3 is conducted mainly outdoor, with complementary classroom-type sessions as required.
The overall complexity and critical nature of the LIFE-Sport Programme commands the most efficient execution in its operation.

Consequently, the need to infuse technology as a key enabler is deemed imperative.

B.

PURPOSE The purpose of this Proposal is to justify the use of a sole select approach to implementing the Educational component of the LIFE-sport programme for the two-year period commencing July 2012.
The following conditions have been met by the Supplier: 1) Supplier has operated effective educational training programmes for at least 3 years 2) Supplier has demonstrated the capability for prompt implementation of the L-S programme 3) Supplier has provided evidence that relevant training agencies such as area schools (through the MOE), law enforcement, Probation department and other relevant agencies will participate or are willing to participate with the L-S programme.
Participation includes but is not limited to: a.

Willingness to refer designated target client population b.
Willingness to provide data on participant client population iAPPENDIX18-3 The following conditions will define the engagement: 4) Operation of effective educational training programmes for at least 3 years 5) Demonstrable capability for prompt implementation of the L-S programme 6) Use of technology solutions that have the ability to stimulate interest and to capture and hold the attention of the participant population who may not have been in formal classroom sessions for some time 7) Provision of evidence that relevant training agencies such as area schools (through the MOE), law enforcement, Probation department and other relevant agencies will participate or are willing to participate with the L-S programme.
Participation includes but is not limited to: a.
Willingness to refer designated target client population b Willingness to provide data on participant client population ( The Proposal 1) 3) 2) The Technical proposal includes, Inter alia: A brief description of the Firm including copies of original documents defining the constitution or legal status, place of registration and principal place of business of the company firm, or partnership Details of general and specific experience and past performance of the firm on projects of similar nature including any currently being undertaken.
References should be identified for the project(s) cited Services to be provided by sub-consultants should be identified and detailed information should be supplied on the firm(s) and its personnel The composition of the Team and personnel which the supplier proposes for administration and execution of the contract 5) Curriculum Vitae of the individual members of the team or personnel be comprehensive and signed and dated by the person named.
Programme clinicians should be suitably qualified A description of the supplier's approach to the administration and execution of the services A Work Plan for the execution of the services.

This includes: a) Brief description of the services b) Estimates of the total time effort that could be provided by the work.
The CV assigned should 7) 6) to 4) the supplier APPENDIX18-4 I c) The supplier will be required to submit and maintain a Milestone Plan showing a schedule of all deliverables for the programme period Comments of the supplier on data, services and facilities to be provided by the Employer A valid Value Added Tax Clearance Certificate and Income Tax Certificate issued by the Board of Inland Revenue and dated not more than 12 months prior to submission of Proposal 8) 9) The Financial Proposal has been appraised and evaluated, and includes a comprehensive Financial Proposal which constitutes part of the Contract.
C. Overall Programme Objectives Programme Objectives are: 1) To provide an alternative opportunity for young males to involved in positive development through sport 2) To train young L-S participants for two years in a specific sporting discipline 3) To foster the development of '10-20% of participants as emerging athletes to become outstanding sport performers 4) To ready a cadre of 80-90% of young males, through social skills and industry-specific and psychological training, for entry to certified other forms of apprenticeship training.
5) To develop a cadre of young males to become certified coaches in the disciplines of Football/Futsal, Cricket/Wirtdball Cricket and Basketball 6) To bring about social transformation of participants through sport by fostering and developing attributes of self-image, self-confidence and self-concept 7) To ready 80% of programme participants to acquire or possess at least an adequate minimum level of competence in Mathematics and English Language D. Programme Strategies The Ministry of Sport has conducted a comprehensive needs assessment to determine the most critical programme needs.
Projects focusing on one or more priority target areas and providing one or more priority services is considered more deserving of funding.
APPENDIX 18-5 FY 2013 Priority Target Groups: 1) Pre-delinquent 'At-risk' young males 2) Juvenile delinquents 3) Gang members FY 2014 Priority Service areas: 1) Family counseling 2) Anti-truancy skill development programmes 3) Substance-abuse Counseling 4) Psychological Counseling F. Technology Requirements The choice and mix of technologies should be geared to satisfy the following requirements: 1) At the level of users who are mainly facilitators, teachers and coaches, any applied technology should be easy to use after very little training 2) At the level of the participants, the presence of technology should increase their rate of progress and keep them 3) At the level of administration and management, the technology should facilitate the recording, organization and retrieval of information in varied formats 4) The applied technology should have interactive and real-time capability, carry little or no support and be easily portable G. Management The applied technology has been designed to reduce management's dependence on staff and to provide management with on-time, accurate data.
It should allow for access to required data in real time, day or night.
I Products and Services A programme for the integration of interactive technology products and services into the LIFE-Sport Programme should be: APPENDIX 18-6 1) easy to adopt as an everyday tool by teachers without imposing any additional burden on them 2) smooth, seamless and non-disruptive in everyday classroom teaching 3) inclusive of training workshops for primary and secondary school teachers, principals, curriculum officers 4) described in a management framework for everyday use in primary and secondary schools 5) inclusive of professional workshops for primary and secondary teachers in groups no larger than 25 J.
Time and Attendance System A technology-based concept for introduction of a Time and Attendance System for LIFE-Sport participants should be proposed.

[For good reasons, various segments of the sporting activities will need to be captured.

Accordingly, each centre should be provided with one high definition, digital camcorder and appropriate accessories.]
It should be noted that the budget for Literacy and Numeracy is exclusively to meet the cost of Teachers, quality assurance and the Monitoring component.

There is no direct cost to eBeam Interact Limited for supplying these service elements.

In addition, the programme cost has been budgeted for Technology equipment and installation.

Given the sensitive nature of this programme, the Ministry of Sport supports this implementation approach of utilising the services of a sole select supplier.
In light of the above, the CEO SporTT recommends and the Board of Management, Sports Company of Trinidad and Tobago Limited, is asked to: a) Agree to: 1) utilise the services of eBeam Interact Limited, of Hayes Street, St Clair, POS, as the Sole Select (preferred supplier) to provide service solutions to the Ministry of Sport for the LIFE-sport educational and technological modules as a support tool to the educational components of the Programme.
i) inclusion of the Technology component of the LIFE-sport Programme as outlined in the Programme Proposal attached as Appendix I b) Note: APPENDIX 18-7 ii) the Educational component (Numeracy and Literacy) of the LIFE- sport Programme as detailed in the Programme Proposal attached as Appendix II c) and to also note that: i) Based on the requirements established for this educational programme module of LIFE-sport, eBeam Interact Limited has demonstrable experience in providing Mathematics and English language courses to participants who are considered ill-prepared for attaining academic success (CXC/CAPE passes) in standard classroom settings utilising standard methodological approaches.
The model employed by ebeam has yielded at least an 80% success rate after 2-3 years by previously ill-prepared students in these core subject areas.

ii) Utilising a structured, well controlled format of delivery that is uniform across all centres, the eBeam approach to curriculum implementation allows for an effective quality control system as well as a valid comparison of teaching success throughout the programme delivery process.
Some elements of this approach include scalability, consistent curriculum design, mandatory home assignments and a varied curriculum for remedial groups based on individual student needs iii) Quality is assured through externally set and marked bi-monthly examinations which will be administered at all centres simultaneously.

APPENDIX 18-A The Sports Company of Trinidad and Tobago Ltd.
EXTRACT FROM THE MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE SPORTS COMPANY OF TRINIDAD AND TOBAGO LIMITED WHICH WAS HELD ON FRIDAY 8" MARCH 2013 IN THE GISELLE SALANDY ROOM, THE SPORTS COMPANY OF TRINIDAD AND TOBAGO LIMITED (SPORTT) 111-117 HENRY STREET, PORT OF SPAIN AT 12:00 P.M. 14.0 CONTRACT FOR THE NUMERACY AND LITERACY COMPONENTS OF THE LIFE-sport PROGRAMME TO eBEAM INTERACT LIMITED 14.1 After discussions: Decision: The Board ratified the decision made on 6th December 2012 to award the contract for the Numeracy and Literacy components of the LIFE-sport programme to eBeam Interact Limited in the sum of TT$34M based on the fact, among other things, that the recommendation was made by the Permanent Secretary in the Ministry of Sport to the CEO of SPORTT.
Board approval will be required for any additional payment in excess of TT$34M to eBeam Interact Limited for the Numeracy and Literacy components of the LIFE-sport programme.
I, Dawn Mohan, Corporate Secretary (Interim), certify that the foregoing is a true and correct extract from the Confirmed Minutes of the meeting of the Board of Directors of The Sports Company of Trinidad and Tobago Limited which was held on Friday the 8th day of March, 2013 and which were confirmed on Wednesday the 31t1 day of April, 2013.
Dated the 8tl day of July, 2014 Dawn Mohan Corporate Secretary (Interim) The Sports Company of Trinidad and Tobago Limited 111-117 Henry Street Port of Spain APPENDIX 19 / QUALIFICATIONS CHECKLIST— Ebeam Interact Limited Will the provider of the services be required to have any particular qualification(s)?
Will the provider be required to provide warranties as to the qualifications that it holds or when using staff to provide the services that the staff will hold and continue to hold relevant professional qualifications etc?

LEGAL STATUS • Full legal name of provider of the services - proof (certificate of incorporation, copy of photo ID) • Legal status of provider of services - (company, individual, partnership) - documentary proof please • Is there a parent company to the provider of these services?

.
.

Are there any subsidiaries of this company that will also be involved in providing the service?

() APPOINTMENT • Will the agreement state that the provider will be appointed to provide services?

• Will the agreement state clearly what services are to be provided?

If so may I have a list of those services?

Thus far can list: -t. Administration of broad base elementary assessment examination to determine the present level of each participant t2.
Assigning each participant to either a Remedial Group or a Structured Group.

3.

Providing a minimum of one teacher/instructor at each centre for each of the 2 groups (Remedial and Structured) y4.

For the first 3 months the contact hours will be 45 minutes per day, 5 days a week.

Thereafter the timetable should/would be adjusted to facilitate more weekly contact hours if necessary.

.
.

Instructing participants of the LlFEsport programme at 33 locations (with a maximum of 60 participants at each location) for a period of 2 years in: a.

The fundamentals of mathematics b.

The fundamentals of English Language to provide an adequate minimum level (how do we measure this "adequate minimum level"?

what is this minimum level?

SEA?

CAPE?

A-Level?

Some other method of describing the minimum level?)

of competence in both Mathematics and English Language.

/'6.
/'6.

Structured Groups will follow an identical curriculum which would unfold weekly using pre- planned topics and common externally (what external body?)

set, mandatory home assignments which may be supplemented by teachers as the teachers deem necessary.

-7.

Remedial Groups will follow a varied curriculum that would be based on individual needs but it is expected aht a formal curriculum structure should evolve after approximately the first 6 months.

8.
8.

To administer an externally (what is this external body?

Is it internationally recognized?)

set and externally (what is this external body?

Is it internationally recognized?)

marked bi- monthly examination at all Centres (will provision be made for orally administered examinations as well as written?

Or written only?)

To we want to expand/modify this list?

PERFORMANCE LEVELS Page 1 of 4 APPENDIX 19- 1 j What is the performance level expected from the service provider?
Will it perform the services: 1.

So that it will devote such time, attention and effort to the performance of the services as may be necessary for completing them?

2.

With reasonable care and skill?

3.

Using reasonable endeavours?

4.

Or some other standards e.g.

a.

With care, skill and diligence b.


In accordance with generally accepted industry standards, practices and principles applicable to the service provider In compliance with the applicable policies of the client c. d. To attain basic SEA or CAPE or some other standard?

PROVISION OF THE SERVICE • Who is to provide the service?

Only the named provider?

Are specific individuals to be named?


• Should a specified level of competency of the staff of the providers of the service be required for • the work to be carried out?

Or for different aspects of the work to be carried out?

If named person or persons of the right level of competency become unavailable: a. b.
Can the provider nominate another person Is the contract cancelled UNAVAILABILITY OF SERVICE PROVIDER If the service provider becomes unavailable: • Will the agreement be terminated • Can the service provider provide an alternative • Are any deadlines extended until the service provider is again available • Will the parties need to negotiate a solution SERVICES TO BE PROVIDED Are the services: • To be provided as set out in a specification?

(e.g.

as listed in the APPOINTMENT section above?

Or wider?)
Or wider?)

• To be subject to a specification which is to be agreed after the agreement is signed • Not to be specifically defined at the start (e.g.

will be invoiced on a time taken basis) / MANAGEMENT OF THE CONTRACT • Are there to be named persons to represent each party during the existence of the contract?

• Are there to be regular meetings between these persons?

J REPORTING AND HANDLING OF DOCUMENTATION Will regular reports be required?
If yes, should these be provided: as and when required, • • when the client reasonably asks for them or • at set times - e.g.

on completion or within a set period of particular events occurring?

Where reports are required, should the content be specified or detailed in the agreement?

Would the results of the examinations and the reports to each center after the bi-monthly examinations be the property of the client?

Or the service provider?

Do we want it?


Or do we Page 2 of 4 APPENDIX 19-2 want some specific certification at the end of the 2 year period or at each stage that the participants pass during the 2 year period?

I RECORD KEEPING • • Is the service provider required to keep records?

Attendance?

Examination results?

Reports to centres after the bi-monthly examinations?

If records are required to be kept, do they need to be kept in a particular format?

Be supplied at particular times during the contract?
LENGTH OF APPOINTMENT Will the provider of the services start work: • From the date the agreement is signed?

• Prior to the date the agreement is signed • After the date the agreement is signed • In In stages or according to a schedule ser out in the agreement?

Is the are complete to continue until the specified services or the services contemplated by the parties WHAT IS THE CLIENT TO PROVIDE • Does the client need to provide access to its facilities (premises, equipment, staff?)
Appendix 1 - pages 6-10 refer to a contract with an entity different from SPORTT (it appears to be the Ministry of Education perhaps) but perhaps I can get the version that will apply to us (e.g.

as listed in the first box on page 9 of Appendix 1).

• Does the requirement for access need to be at reasonable times, during normal or specified work hours or as and when required by the service provider?
• Does the requirement for access need to be a requirement to provide access to particular resources, personnel, facilities?

• Is access to client's resources to be with or without charge to the service provider?

• Will access to such resources be subject to the service provider complying with health and safety and other policies of the client?

SUBCONTRACTORS • Is the service provider permitted to use sub-contractors - without restriction or on prior written approval of the client?
• Can the client specify which subcontractors the service provider can use?

LOCATION • Are the services to be provided to be carried out at the 33 specified locations?

Or at locations specified from time to time by the client?

PAYMENT • Confirm that the services to be provided are for a fixed fee • Does the client need to provide a payment (such as a deposit) on signature of the agreement?
• Will payments be made: o At regular intervals o When particular stages or a set amount of work has been completed Page 3 of 4 APPENDIX19-3 o On acceptance by the client Do the payments include VAT charges PROPERTY • Does any property purchased by the service provider for the performance of the services, after the contract belong to the client?

Or will it be the property of the service provider (e.g.

the eBeam clickers etc if any)?


• Will the service provider supply all material for the LIFE-sport participants (books, paper) pens, computers etc?)

• Which party is to provide the high definition digital camcorder and appropriate accessories?

INTELLECTUAL PROPERTY Will the intellectual property generated in the course of performing the services be owned by the client or the service provider?

Or do we want to remain silent on this issue?


CONFIDENTIALITY • Will the service provider keep the client's (and participants') information confidential?

• Not use the client's or participants' information for its own internal purposes?

• Use the client's information only for the purposes of supplying the services?

• Not disclose the client's information to any third parties?
• All persons from the service provider who perform any part of the services or who we can reasonably assume will become aware of the client's and participants' information will be required to enter into a confidentiality agreement, breach of which the service provider will have to compensate the client FIREARMS, DRUGS ETC.
• None of the personnel from the service provider is to have on their person or in their vehicle on the compound on which the services will be provided any firearm, ammunition, illegal drugs, alcohol or cigarettes.
DOCUMENTS REQUIRED FROM SERVICE PROVIDER AND ALL FORESEEABLE SUB CONTRACTORS • Certificate of Incorporation • Last annual return • Articles of Association • By-Laws • Notice of Directors/Change of Directors • Photo identification and CV of all directors, educators • Proof that relevant training agencies will participate or are willing to participate with the LlFEsport program • Milestone plan • Valid VAT Clearance Certificate & Income Tax certificate issued by the BIR and dated not more than 12 months prior to submission.
Page 4of4 r• '' t', - CHECKLIST— Ebeam Interact Limited [APPENDIX 20 -- -- Original text IMIM6,1011 Not relevant or Inapplicable QUALIFICATIONS LEGAL STATUS • Full legal name of provider of the services - proof (certificate of incorporation, copy of photo ID) • Legal status of provider of services - (company -documentary proof APPOINTMENT: (t (a)Ih)FD BY THE PROPOSAl.
[HAT WAS ACC r ul RINT Mt ST1PIJIAIION IS NOT A[)DDUf iF) [HE NATURE OF THE ASSIGNMENrAND1HE FACT VHAI A tol OF THE ACTUAL RFQUIR ULD UNFOLD DURING DELIVERY • Will the agreement state that the • Will the agreement state have a list of those services?

will be appointed to provide services?

xv Mfr what services are to be provided?


If so may I .sent Page lof S APPENDIX 20-1 PERFORMANCE LEVELS: PROVISION OF THE SERVICE UNAVAILABILITY OF SERVICE PROVIDER (As with most contracts, there should be standard clauses that treat with delinquency, variations and termination) SERVICES TO BE PROVIDED Are the services: To be on as set out in a specification?

_____s MANAGEMENT OF THE CONTRACT • Are there to be named persons to represent each party during the existence of the contract?
Page 2 of 5 LAPPENDIX 20-2 REPORTING AND HANDLING OF DOCUMENTATION Will reaular reoorts be reaulred?

Where Would the results of the examinations and the ?

I examinations be the property of RECORD KEEPING: • • Is the service provider required to keep records?

Attendance?

Examination results?

Reports to centres after the bi-monthly examinations?

Absolutely!

t ir if ii Be supplied at LENGTH OF APPOINTMENT When will the provider of the services start work: .
• Prior to the date the agreement is signed LfiL tfiit 3ittttitit i, Is the agreement to continue until the specified services or the services contemplated by the are complete 1tnhouId be set out in a variation clause.)

WHAT IS THE CLIENT TO PROVIDE SUBCONTRACTORS • Is the service provider permitted to use sub-contractors - atthfiit?

Page 3 of 5 APPENDIX 20-3 a Can the client specify which subcontractors the service provider can use?
LOCATION • Are the services to be provided to be carried out at the 33 specified locations?

PAYMENT S Confirm that the services to be provided are for a fixed fee a Does the client need to provide a payment (such as a deposit) on signature of the agreement?

a Will Do the payments Include VAT charges PROPERTY Does any property purchased by the service provider for the performance of the services, after the contract belong to the client?

Or will it be the property of the service provider (e.g.
the eBeam clickers etc if any)?

of upn1ent ucd by the provider' s staff in the execution of their • Will the service provider supply all material for the LIFE-sport participants (books, paper, pens, computers etc?)

NJ Which party is to provide the high definition digital camcorder and appropriate accessories?

INTELLECTUAL PROPERTY Will the intellectual property generated in the course of performing the services be owned by the client or Or do we want to remain silent on this issue?
CONFIDENTIALITY • Will the service provider keep the client's (and participants') information confidential?

• Not use the client's or participants' information for its own internal purposes?

• Use the client's information only for the purposes of supplying the services?

• Not disclose the client's information to any third parties?
• All persons from the service provider who perform any part of the services or who we can reasonably assume will become aware of the client's and participants' information will be required to enter into a confidentiality agreement, breach of which the service provider will have to compensate the client FIREARMS, DRUGS ETC.
None of the personnel from the service provider is to have on their person or in their vehicle on the compound on which the services will be provided any =firearm and _____ ammunition, illegal drugs, alcohol or cigarettes.
Page 4 of 5 LAPPENDIX 20-4 DOCUMENTS REQUIRED FROM SERVICE PROVIDER AND ALL FORESEEABLE SUB CONTRACTORS I UI Articles of Association By-Laws Notice of Directors/Change of Directocs :tpsiducators agencie~,wi 'participate or are willing to participate with the Valid VAT Clearance Certificate & Income lax certificate issued by the BIR and dated not more I an 12 months prior to submission Post-if Fax Note 7671 Date L, #o1.
page To mc- FromJjJ4, JJ, Phorle # Fax ig Y7 in Phone Fax 5 ~1.
Page 5 of 5 APPENDIX 21 8 Hayes Street, St. Clair, Port of Spain, Trinidad and Tobago, West Indies Ph: (868) 628-0006 www.ebearninteract.com Email: sales@ebeaminteract.com The Chief Executive Officer The Sports Company of Trinidad & Tobago Ltd. 111-117 Henry Street Port of Spain April 16 2014 Dear Mr Mollenthiel C 1?4 14th 2014, we both are well aware that the statements With reference to your letter dated March contained in your third paragraph are mainly false and conveniently misleading.
Before receiving your letter, I valued you as a strong and upright person who would be guided steadfastly by integrity, principle and the absolute truth.

Apparently, my long-held perception of you was flawed.

Nevertheless, previously, I had thought it prudent not to reply to you formally because of what the indisputable facts would reveal.

However, in light of your email of April other choice but to set the record straight.
2014 to me, you have now left me with no 11th Please allow me to carefully outline the facts as follows: A.

The presentation was NOT arranged to accommodate me but to accommodate the Board of SPORTT - a fact which you cannot truthfully dispute.

Below please find relevant text messages between us which complemented the several telephone calls which I made to you in an attempt to pin down a date and time for a presentation, convenient to your Board.
RELATED TEXT MESSAGES: 21/02/2014, 7:49 pm, YOU: Hi Adolphus, based on feedback it is proposed that the presentation take place early in March.

21/02/2014, 7:50 pm, ME: Ok, thanks.

[APPENDIX 21 -1 (Not having heard anything further from you in early March 2014, I proceeded to pursue the matter.)

06/03/2014,11:21 am, ME: My team and!

will be available on Tuesday 11th March pm for a presentation to the Board, again!
Please let them know that it would be our 3rd attempt, the Board requested a rescheduling on each of the previous occasions.

06/03/2014, 12:32 pm, YOU: We have board meeting on Wednesday so ft's proposed that ebeam does the presentation beteen noon and 1 pm on Wednesday.

07/03/2014, 6:05 pm, YOU: Any feedback on the Wednesday suggestion?
10/03/2014, 7:32 am, ME; With much difficulty and inconvenience, I have managed to make it possible for us to be available on Wednesday morning, after presenting to the PS and his team tomorrow.

Please set a precise starting time between noon and 1 pm.

The presentation would be 1 hour long.

10/03/2014, 8:50 am, YOU: Great.

The presentation may need to be shortened in order to allow discussions/questions.

This is based on feedback from the board.


10/03/2014, 8:57 am, ME: Please let the Board know that the actual presentation is 1 hour, not less!

Any shorter presentation would compromise its purpose and usefulness.

10/03/2014, 8:58 am, ME: Please let the Board know that the actual presentation is 1 hour, NOT LESS!

Any shorter presentation would compromise its purpose and usefulness.

10/03/2014, 9:01 am, YOU: OK.

I will pass on the message.


10/03/2014, 9:09 am, ME: Please confirm the commencement between noon and 1 pm.

I am actually booked to travel to London that same evening, out of Tobago.

10/03/2014, 9:12 am, YOU: Noon to 1 pm on Wednesday is confirmed.

10/03/2014, 9:13 am, ME: Okay thanks.

10/03/2014, 9:16 am, YOU: See you then, / will make arrangements for parking for you.

10/03/2014, 9:17 am, ME: Thanks again.

B.


It is indeed ironical that you should have stated," While we appreciate that your travel itinerary did not permit you to attend the presentation, we wish to record our disappointment that after the entire Board made arrangements to be available for the scheduled presentation: PA APPENDIX 21-2 1) You sent notifications a few hours before the scheduled presentation of your unavailability; 2) You instructed your representative team at approximately 12:05p.m.
to leave our premises abruptly; and 3) You failed to make the presentation to our Board of Directors."

Let's examine the various facets of your statement above which, in addition to other negatives, have implied that I was professionally negligent - an implication to which I object most vehemently: a) You were aware of my insistence that the presentation commence on time, for reasons which you knew long before.

b) You were the one who set the precise starting time as noon.
eBeam complied and the eBeam team was there at approximately 11:00 a.m. in preparation for your scheduled noon start.

c) I was online at 11:45 am to join the presentation remotely.

d) At noon, I requested the eBeam team to begin the presentation and was told that it could not because a properly representative quorum of the Board was not present.

e) No official word was passed to the eBeam team or me that the starting time had changed.
f) It was your responsibility or your Board's to respect eBeam's time and willing presence by properly requesting a change in the agreed starting time, and not to adopt the posture of you-would-just-have-to-sit-and wait-until-we-are-ready-for-you-to-begin-the-presentation.

Such disregard will always be unacceptable and alien to professional conduct.
g) In addition to the above, the eBeam team had another fixed appointment which was to follow the scheduled presentation; I myself had known time-constraints on that Wednesday as I expressed to you during a prior telephone conversation the day before and which I followed up with the text correspondence below.

Consequently, with the prevailing air of uncertainty surrounding the starting time and no official word from you or your Board, I had no choice but to advise the eBeam team to leave.
h) After detaching the connected pieces of equipment and packing them away, the eBeam team vacated the room at 12:25 p.m.

TEXT MESSAGES RELATED TO MY PHYSICAL ABSENCE FROM THE SCHEDULED PRESENTATION 12/03/2014, 7:56 am, ME: Came in yesterday and presented at the Ministry of Sport.

My Caribbean Airlines flights were absolutely chaotic with very long days on both legs.

/ cannot chance that today APPENDIX 21-3 because of my London flight.

Therefore, / will not be there today.


However, my team will be on time to present.

12/03/2014, 9:25 am, YOU: That is most unfortunate.

/ will extend the necessary apologies to the board.

12/03/2014, 9:39 am, ME: The guys who will present are competent.

Don't get nervous my friend.

C. The presentation in question was to be delivered by eBeam, the contracted partner, and not Adolphus Daniell particularly.

The management of eBeam reserves the right to determine who presents on its behalf at any time.
eBeam was present and on time for the presentation; without prior notice, you and your Board were not.

With regard to your proposed amendment to the existing contract between eBeam and Sportt, eBeam, consistent with its legal rights, shall not entertain any aspect of your proposal.
With reference to progress made since the date of payment of the second tranche of fees under the Contract, eBeam wishes to report the following: 1. eBeam has had a number of meetings with the management of the LifeSport Programme in an attempt to follow the progress made with respect to the readiness of the LifeSport centres in time for an April 2014 start of active teaching.
Please note that the timely readiness of the 28th appropriate centres is a necessary prerequisite and a contractual obligation of SPORTT.

However, for over a year, the management of the LifeSport Programme has remained incapable of satisfying this basic requirement.

eBeam officials accompanied Lifesport representatives on inspections of the proposed facilities for the conduct of the Literacy and Numeracy Programme.
The outstanding issues are summarised as follows: Serial LifeSport Representative Present 1 Mr. Theodore Charles Date of Visit 26 March 2014 LifeSport Outstanding Centre Visited Belmont Issues Publish Evacuation Plan Repair electrical outlets Install water tanks Install Fire Safety Equipment 4 LPPENDIX 21-4 Serial LifeSport Representative Present Date of Visit LifeSport Centre Visited Outstanding Issues 2 3 Mr. Theodore Charles Mr. Theodore Charles 26 March 2014 26 March 2014 Carenage Mt D'or 4 Mr. Theodore Charles 26 March 2014 Laventille (Angostura) 5 Mr. Berkeley Tabaquite 26 March 2014 6 Mr. Berkeley Pleasantville 26 March 2014 ____ ______ Install cooling fans Install whiteboard Service Fire Safety Equipment Stabilise Electrical Power Fluctuations Install whiteboard Install Fire Safety Equipment Publish Evacuation Plan Install whiteboard Install Fire Safety Equipment Publish Evacuation Plan Install Electrical outlets Install whiteboard Furnish with tables and chairs Provide Internet Access Install Fire Safety Equipment Publish Evacuation Plan Only one washroom Furnish with tables and chairs Install Fire Safety [A- PPENDIX 21-5 Serial LifeSport Representative Present Date of Visit LifeSport Centre Visited 7 Mr. Berkeley 8 Mr. Berkeley 9 Mr. Berkeley Mayaro Malabar La Brea 26 March 2014 27 March 2014 27 March 2014 10 Mr. Berkeley 27 March 2014 Fanny Village (Point Fortin) 11 Mr. Berkeley Siparia 27 March 2014 Outstanding Issues Equipment Publish Evacuation Plan Provide Internet Access Publish
 Evacuation Plan Install Fire Safety Equipment Provide Internet Access Provide Internet Access Install Fire Safety Equipment Publish Evacuation Plan Facility is empty and under renovation Install whiteboard Furnish with tables and chairs Provide Internet Access Install Fire Safety Equipment Publish Evacuation Plan Install WASA connection Provide Electrical connection to the building Provide date for the reconnection of electricity supply Install APPENDIX 21 -6 Serial LifeSport Representative Present Date of Visit LifeSport Centre Visited 12 Mr. Berkeley Santa Flora 27 March 2014 13 Mr. Ron Barclay 9 Apr 2014 Maraval Outstanding Issues whiteboard Furnish with tables and chairs Provide Internet Access Install Fire Safety Equipment Publish Evacuation Plan Repair Leaking Roof Install whiteboard Furnish with tables and chairs Provide Internet Access Install Fire Safety Equipment Publish Evacuation Plan Re-establish the connection to WASA mains Reconnect electricity supply Stabilise Electrical Power Fluctuations Install whiteboard Furnish with tables and chairs Install Fire Safety Equipment Publish Evacuation Plan Provide Internet Access Serial 14 LifeSport Representative Present Mr. Ron Barclay 15 Mr. Ron Barclay Date of Visit 9 Apr 2014 9 Apr 2014 LifeSport Centre Visited Carapo Maloney U 16 Mr. Ron Barclay 9 Apr 2014 Valencia 17 Mr. Ron Barclay 10 Apr 2014 Fyzabad 18 Mr. Ron Barclay 10 Apr 2014 Marac APPENDIX 21-7 Outstanding Issues Still under construction Install
 Whiteboard Install Fire Safety Equipment Provide Internet facilities Furnish with Tables, chairs or Desks Provide Internet Access Furnish with Chairs, Tables or Desks Install Whiteboard Install Fire Safety Equipment Install Whiteboard Install Fire Safety Equipment Publish Evacuation Plan Very low ceiling Provide independent Internet Access Install Fire Safety Equipment Publish Evacuation Plan Install Whiteboard Provide Internet Access APPENDIX iJ8j 2.
On or about February 2014, eBeam informed the Ministry of Sport that it had fixed April 17th 28th 2014 as the effective start-date of actual classroom teaching.

At that time, eBeam stressed the urgent need to have access to an operational centre immediately; to be provided with a complete list of the relevant participants in each of the various LifeSport centres; and to have the centres in a state of readiness without further delay.
The management of the LifeSport Programme had promised to have an operational centre available by March of which materialised.

2014 and the complete list of relevant participants within one week, none 3rd 3.

Since then, eBeam has been trying unsuccessfully to have the management of the LifeSport Programme arrange an agreed facility for pre- and on-going training, and for facilitating the coordination of several supporting activities including housing the location and management of the IT hub.

1st 4.
1st 4.

Up to Tuesday April 2014, the management of the LifeSport Programme could not decide on the specific locations where the Literacy & Numeracy Programme was to be conducted or who would comprise the list of the participants to be enrolled.

nd 5.
nd 5.

After the very late receipt of the partial enrolment data on Wednesday 2 April 2014, eBeam 9th advised that the essential baseline of the relevant participants must take place no later than Wednesday compatible teaching groups or arrange for individual tuition, to select and train appropriate staff, to revisit prepared lesson-plans, and print adequate amounts of teaching material.

April 2014.
April 2014.

This deadline was necessary in order to grade all the scripts, create It was agreed to conduct the Mathematics Assessment on Tuesday Language the following day.

81h April 2014 and the English 6.

By Friday April 2014, eBeam still hadn't received the requested breakdown of the number of 4th candidates per centre for the printer to be able to package the questions booklets.
Nevertheless, eBeam proceeded to print and had delivered to the Ministry of Sport on the morning of Monday 7 April 2014, new baseline assessment booklets (2000) in Mathematics and English Language for administering to the participants.

Attached please find my letter to the Permanent Secretary, Mr Ashwin Creed, which outlines eBeam's frustration in this area.

7. eBeam has pursued the checking of the equipment which it supplied to SPORTT from as early as December 2012.
To date, this activity is incomplete because the management of the LifeSport Programme seems unable to get elementary things right.

Attached please find eBeam's Roger Kirton's letter to Mr Theodore Charles, Assistant Director of the LifeSport Programme.

APPENDIX 21-9 In the absence of firm deadlines for the absolute perquisites and the absence of an up-to-date assessment of the relevant participants, planned objectives and milestones for the next quarter are premature.
Respectfully yours Adolphus Daniell President/CEO ) Roaming Cell: (868) 620-1717 Personal Email: danld.tman@hotmail.com Worldwide Offices: Caribbean, USA, UK, Africa 10 APPENDIX 22 The Sports Company of Trinidad and Tobago Limited MEMORANDUM Date: To: 11 November, 2013 Chief Executive Officer From: Head Legal Re: Opinion on the options available to the Sports Company of Trinidad and Tobago Limited with regard to the payment of invoice presented by eBeam Interact Limited for the provision of numeracy, literacy and interactive technology components of the Life Sport Programme second payment I have been asked to provide a brief opinion the options available to the Sports Company of Trinidad and Tobago Limited (SPORTT) with regard to the payment of an invoice presented by eBeam Interact Limited (eBeam) for the provision of numeracy, literacy and interactive technology components of the Life Sport Programme.
Set out below are the salient facts of this matter and a presentation of the courses of action which may be available to SPORTT at this time.

C) BACKGROUND: By contract dated 6's' of December 2012 (the Contract) SPORTT engaged eBeani to provide numeracy, literacy and interactive technology components of the Life Sport Programme of the Ministry of Sport.

eBeam agreed to provide these services in accordance with its proposal which was appended to and forms part of the Contract.
The Contract at clause 4 stipulates that for the performance of the agreed services the sum of TT$17M representing 50% of eBeam's fees be paid by SPORTTto efleam upon the execution of the contract.

I am instructed that the initial payment of TT$ I 7M was paid contemporaneously with the signing of the agreement.

The Contract further provides at clause 4 that a second payment of TT$ I 7M representing the 2fld, 2013.
1 am instructed balance of the fees due be paid by SPORTT on or before September APPENDIX 22-1 It is important to note that the total Fee for services of TT$34M is the full contractual price for the services provided by eBeam.

Therefore, the value of the contract by any court, arbiter or mediator in the event that damages are to be assessed will be for that sum.
On the basis of the Contract and the facts as presented, SPORTT is contractually obligated to pay to eBearn the second installment of the contractual Fee as per clause 4 of the Contract.

C This requirement to pay can only be displaced if eBeam has acted in breach of its obligations under the Contract.

The repo['( presented by eBeam includes an update on the provision of the literacy and numeracy components of the programme as well as the technology component.
There is no evidence, documentary or otherwise which has been presented by the Ministry who is the end user, or by any other party which would indicate that eBeam is not fulfilling its contractual mandate.

Additionally, it would appear that monthly updates or progress reports have not been presented to SPORTT by eBeam and in the absence of same, a legitimate determination on whether eBeam has met its deliverables cannot be made at this time.
In the circumstances, the presumption that eBeam has fulfilled its contractual obligations cannot be displaced.

Consequently, there is no evidence of a breach of contract by eBeam.

As a result, the contract sum remains legally due and owing.

Should SPORTT no longer wish to continue its contractual relationship with eBeani, there is an option of termination which can be examined.
Clause 13 of the Contract provides that termination can be effected as follows: "13.1 1/ eBeam becomes unavailable either party may terminate this Agreement by giving thirty (30) days written notice to the other Party and SPORTT shall be entitled to terminate this Agreement and the services then perjbrmed by eBeam shall he calculated on a pro-rated basis so that SPORTT will pay to eBeam such portion o/the fee which is due and payable or eBeam will refund SPORTT such portion of the fee thus far received by eBeam as appropriate; APPENDIX 22-2 2. that in order to properly monitor and evaluate eBeam's performance of its obligations, a robust reporting mechanism be introduced to ensure a more efficient administration of the Contract.
0 ...... Lisa Solomon Head Legal J.D.

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U Sc (5n), J.D 90ft FL N Alni LLB (NBB), CO. Ca,t FA MA n) Writer's extension: 1128 Your Ref: Our Ref: ARD January 17, 2014 Ms. Lisa Solomon Head Legal SPORT!

111-117 Henry Street Port-of-Spain, Trinidad W.I.
Dear Madame, :AdvkeQatheuavment of fees to eBeani Interact Limited Reference is made to the above subject matter and your e-mails dated the 17th December, 2013 and 15th January, 2014 requesting advice on the Agreement made between The Sports Company of Trinidad and Tobago Limited (hereinafter referred to as "SPORTT') and eBeam Interact Limited (hereinafter referred to as "eBeam") dated 6th December, 2012 regarding the following issues: (1) whether SPORTT is legally obligated under said Agreement to make payment to e-Beam, (2) what legal options are available to SPORTT in respect of the said demand for payment and (3) whether there is a legal exit strategy from the Contract for SPORT!?
If yes, what are the risks associated with same and what would SPORTT need to do to minimize those risks?

Under e-mail dated the 1701 December, 2013 we received the following documents to consider: • Agreement dated 6th December, 2012 between eBeam and SPORTT with Appendix A and B; • Background document with attachments: ) Invoice dated 300 August, 2013 from eBeam to SPORTT.

> Document/ report (not signed) dated the 16th September, 2013 from eBeam to SPORT!
; ) Letter dated 3 Vo October, 2013 from Ministry of Sport to SPORT!

; ) Letter dated 18th November, 2013 from eBeam to SPORT!

; ) Letter dated the 20th November, 2013 from SPORT!'

to eBeam; and > Letter dated the 21M November, 2013 from eBeam to SPORT!

; APPENDIX 23-1 J. D. Seller -f Co.

Page 2 January 17.

2014 SPORTT Whether SPORT.

!, is leRallv obligated under said Agreement to make payment to e-Beam.
SPORTT and eBeam entered into a contract for services on the 6th December, 2012 (hereinafter referred to as "the Contract") whereby, eBeam was to provide services for the numeracy and literacy aspect of the LIFE-Sport Programme through integrated interactive technology for the consideration of TT$34,000,000 to be paid by SPORTT.
This payment was to be made in two equal installments of TT$ 17,000,000.00, with the first installment being paid contemporaneously with the signing of the Contract and the second on or before the 2nd September, 2013.

The time stated in the Contract for the second payment has long past, with no payment having been made.

SPORTT is seeking advice as to whether it is obliged to pay same.
By the said report dated the 16th September, 2013 eBeam highlighted the difficulties they were facing whilst carrying out their contractual obligations.
The main difficulty being inadequate centers provided "total absence of the basic amenities such as water, electricity and toilet facilities at some of the venues.., little or no tables and desks, few chairs, poor lighting and lack offans" As a result of these inadequacies eBeain has stated that the installation of the technology has been delayed along with valuable teaching time being lost.

Consequently, a new commencement time frame for active teaching has been pushed to the first week in February 2014.
We have been informed by you that SPORT!'

is not responsible for the Centers in question but this responsibility lies with the Ministry of Sports (hereinafter the "MOS").

By letter dated the 31st October, 2013 from the MOS, the MOS indicated that works required to be undertaken by them were already completed and additional demands were outside of their obligations.
We have received no further documentation/reports on the works carried out by MOS and/or the condition of the said centers either prior and/or subsequent to eBeam commencing its work.

Upon perusal of the Contract it is noted inter alia that Clause 8 sets forth SPORTT 's obligations which states that "During the performance of the Services SPORTT will: make available to eBeam such facilities as eBeam reasonably requires."
Clause 7 adds that "e-Beam shall provide the Services in such places, locations and at such times as set out in the Specifications or as agreed by the Parties from time to time."

Also Clause 2.3 states that "SPORTT shall specify the time(s) and place(s)for the performance of the Services."
Clause 12.4.2 further adds that "SPORTT equally represents and undertakes.. .that it will do all things that are requisite and necessary in order to facilitate the performance by eBeam of its duties and obligations hereunder."
According to the above clauses, it is in the writer's opinion that SPORTT entered into the Contract as a separate legal entity and being the named party under the Contract is legally obligated under the said Contract to provide eBeam with the place(s)flocations and facilities as is required and necessary for eBearn to carry out the Services.

Given the nature of eBeam's contracted services, i.e.
the installation of interactive technology within the assigned centers and training teachers to use the equipment at the centers, it is in the writer's opinion that the performance of eBeam's service is reliant on SPORTT's performance to provide places/facilities to accommodate the installation and commissioning of these services.

Failure on SPORTT's part to provide facilities required by eBeam puts SPORTT in breach of its contractual obligations.

P.O.
P.O.

Box 116,129-131 Abercrcmby Street, Port-of-Spain, Trinidad, W.I.

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Sellier + Co.

Page 3 January 17,2014 SPORT!'

It is not clear who owns or has control over the centers and if there was a contract between a third party and SPORTT and/or MOS to ensure the building(s) and facilities were up to a certain standard in preparation for eBeam to carry out its Scope of Services under the Contract.
This failure is an issue that needs to be addressed between the MOS and/or SPORT!'

and the third party.

However, as it stands SPORTT is legally obligated under the Contract to have provided the facilities for eBeam as set out in the Contract.

With regards to payment, according to Clause 8 of the Contract SPORTT is obligated to make all payments to eBeam within the Specifications and terms of payment under the Agreement.
As mentioned above the payment of the remaining 50% of the contracted price (the remaining Fee of $17M) is linked to a date i.e.

2's" September, 2013 and not upon certain services being completed within a timeframe.

The only information we have of the services thus far carried out by eBeam is that listed under its said letter dated the 16th September, 2013.
We have been informed that SPORTT has not carried out investigations of the services done to date therefore we have no further instruction on whether the information provided under eBeam's letter is correct, in light of this, it would seem that SPORT!'

is legally obligated under the Contract to make payment.

It is however relevant to note that the Contract does not make time for payment of the Fee by SPORT!'

to eBeam to be of the essence of the Contract.


In these circumstances if SPORTT can demonstrate that eBeam was responsible for delay in commencement and/or performance of the Services then SPORTT would be excused from not having paid the balance of the Fee until eBeam has discharged its obligations under the Contract.

What leRal options are available to SPOR7T in respect of the said demand for payment?

SPORT!'

has not conducted any inspections of the centers or works done thus far by eBeam.
Further both parties have not met in person to discuss said issues.

In light of the above, and pending issue of payment, it 18 in the undersigned's opinion that SPORT!'

should exercise its rights under Clause 6 which entitles SPORT!'

to inspect all the systems and facilities for the purpose of ascertaining and investigating whether eBeam is providing the Services.
SPORTT should further request from eBeam sight of records of eBeam's activities in connection with the provision of the Services (Clause 9.1).

After an inspection is carried out and records provided to SPORTT, an evaluation of eBeam's performance of the Services should be carried out (Clause 15) to determine whether, based on the conclusion of the evaluation report, the second payment should be issued to eBeam.
Please note that written notice should be given to eBeam within a reasonable time regarding SPORTT's inspection of works done and the records.

(See Clause 6 Auditing and Clause 16.10 Notices.)

It is advised that SPORTT write to eBeam requesting a meeting to discuss the issuance of the second payment.

As eBeam has indicated verbally its unwillingness to meet in person until the second payment has been made.
We advise said that the proposed letter should indicate to eBeam that SPORTT has the funds to enable it to effect payment however certain concerns and issues need to be discussed to determine a way forward.

A new timetable of works still to be done by eBeam should be requested, discussed and approved at the meeting SPORT!'

should also set forth either in the letter and at the meeting that it will be conducting an inspection and evaluation of the works carried out by eBeam.
Furthermore, it is advised that an amendment to the Contract be agreed after the above is carried out to take into account new agreements made.

In accordance with Clause 3 of the Contract, in the event that P.O Box 116,129-131 AbercrDmby Street, Port-ol-Spain, Trinidad, W.I.

T86&623,4263/7 F 868.625.2984 E nlo@jdaeilier.com W jdseftiercom APPENDIX 23-3 J.D.

Settler •i- Co.
Settler •i- Co.

Page 4 January 17, 2014 SPORTI' there is to be a variation in the Scope of Services, details of the agreed variation should be documented, dated and signed by the parties.

Before all this is carried out it is advised that SPORTT carry out its own investigations of the centers and determine whether the current problems faced by eBeam i.e.
lack of chairs, tables, water, electricity, toilets etc is still ongoing and try to rectify, as failure to address this issue will inhibit any discussions and completion of the project.

Whether there is a leEal exit stride v from the Contract for SPORTT?

If yes.

what are the risks associated with same and what would SPORTI' need to do to minimize those risks?

Whether SPORT can terminate the contract depends on SPORT!'
conducting an investigation into (1) the allegations of the inadequacies of the centers and (2) eBeam's work to date.

As previously mentioned SPORTT should conduct an investigation into the allegations made by eBeam regarding the inadequacies of the centers, as SPORTT is legally obligated under the Contract to provide facilities/places that is required and necessary for eBeam to carry out its Services.
The investigation should determine whether the facilities were of a reasonably expected standard given the nature of the services to be carried out.

If the investigations determine that the centers were lacking certain facilities, the question of whether eBeam would still be able to carry about its Services would need to be determined.
On the other hand if the centers are deemed to be adequate SPORTT should investigate eBeam's work to date to determine whether there has been a gross failure to meet any dates specified as being of the essence or material breach on the part of eBeam.

SPORTT would be well advised to obtain an independent professional assessment carried out on its behalf.
In said situations under Clauses 5 and 13.2.1 SPORTT is entitled to give eBeam thirty (30) days written notice of the breach and allow a stipulated amount of time for eBeam to remedy said breach.

Failure to remedy will entitled SPORT!'

to terminate the Contract.

Services performed by eBeam shall be calculated on a pro-rated basis.

"SPORTT will pay to eBeam such portions of the fee which is due and payable or eBeam will refund SPOR7T such portion ofthefee this far received by eBeam as appropriate."
(Clause 5) Risks associated with the above approach and ways these risks can be minimized?

The risks associated with the above approach are: • SPORTT being held in breach of their obligations under the Contract; • The risk of the matter going to litigation (cost and time constraints) and details of the project becoming public; • Being held liable to pay the balance of the Fee ($17M) and/or damages for breach of contract, interest and cost.
• After termination the burden to find a new service provider which will result in a delay in the completion of the project and further cost for SPORTT.

However, SPORTT can try to minimize these risks by offering to meet with eBeam with the agenda of identifying the issues of concern to both parties.

We advise that parties should seek the agreed assistance of a Mediator to hopefully agree a way forward.

Such an agreement and any offers made should be confirmed in writing.
Though the Mediator would not have powers to make a legally binding order against the parties, if the matter eventually ends in litigation under the Civil Proceeding Rules a Judge for the purposes of awarding costs can take into account the conduct of the parties which includes P.O.

Box 116,129-131 Abercromby Street, Port-of-Spain.

Trinidad, W.I.

T 868.623.4283(7 F 868.625.2984 E infojdse(ier.com W jdseuier,com APPENDIX 23-4 J.D.

Sellier + Co.
Sellier + Co.

Page 5 January 17, 2014 SPORTY "whether either or both parties refuse unreasonably to try an alternative dispute resolution procedure."

We trust that the advice given in this correspondence will be of some assistance to you.

Please feel free to contact us if you should require any additional information or clarification on the matters discussed herein.

Yours faithfully, J. D. Sellier + Co. - - AnjaR.Dass P.O.

Box 116.129-131 Abercromby Sheet, Port-of-Spain.

Trinidad, Wi.
Trinidad, Wi.

T 868.623.42&W F 868.825.2984 E info@jdsesier.com W jdseliier corn