Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698927835361.pdf (Trinidad and Tobago)
Administrative Report 2013/2014 YTEPP Limited Administrative Report 2013 - 2014 Page 1 Foreword The Youth Training and Employment Partnership Programme (YTEPP) Limited is a limited liability company, funded by the Government of the Republic of Trinidad and Tobago (GORTT) and is a training organization which focuses on Technical Vocational Education and Training (TVET) throughout Trinidad and Tobago.

YTEPP was established in 1988 as a pilot project and became a registered limited liability company in 1990.
YTEPP was originally funded by the World Bank and the GORTT as a short-term intervention programme aimed at addressing the issue of escalating youth unemployment, particularly among young persons between the ages of 15 to 25.

The mandate of YTEPP was expanded in February 2011 when the Retraining Programme which targets mainly retrenched/displaced persons was repositioned from the then Ministry of Science, Technology and Tertiary Education (MSTTE) to YTEPP Limited.
With this change YTEPP Limited also assumed responsibility for the Rehabilitating Inmates through Training and Retraining (RITTR) Programme which is executed in partnership with the Ministry of National Security and provides training to the incarcerated with the intent of reducing re-offending and recidivism and thereby contributing to national efforts for crime reduction.
In addition, in 2011 the GORTT approved the re-definition of the target audience of YTEPP Limited to expand the offerings of the Retraining Department to persons up to 50 years.

Therefore, the institution now targets youth, unemployed, underemployed, retrenched and displaced citizens between 15 and 50 years.

YTEPP Limited offers a wide range of courses in both the production and service areas at levels I, II and III.
Training is available throughout the country at YTEPP’s full-time Training Centres; part-time Centres; contracted Training Providers; and through its Community Based Projects.

Consequently, the Organisation is in the process of reviewing its course offerings, with a view of providing higher levels of training in skill areas that are matched to the needs of expanding sectors in the economy, so as to ensure a greater absorption of its graduates into the labour force.
YTEPP Limited Administrative Report 2013 - 2014 Page 2 Contents 1.
VISION, MISSION, PHILOSOPHY AND STRATEGIC OBJECTIVES ............................................................. 5 Vision ......................................................................................................................................................... 5 Mission ...................................................................................................................................................... 5 Philosophy ................................................................................................................................................. 5 Strategic Objectives .................................................................................................................................. 5 2.
ORGANISATIONAL STRUCTURE ............................................................................................................. 7 a. Organisational Profile ....................................................................................................................... 7 b.
Corporate Structure – Departments, Divisions, Units ...................................................................... 7 c. Services/products provided and Special Projects ............................................................................. 9 d. Delegated Levels of Authority ......................................................................................................... 13 i.
Authority to sign cheques ........................................................................................................... 13 ii.

Approval Limits ........................................................................................................................... 14 iii.
Recurrent .................................................................................................................................... 14 e. Legislative and Regulatory Framework ........................................................................................... 14 f. Reporting Functions – Departmental Reports, Reports to Ministries, President/Parliament ........ 15 3.
POLICIES AND DEVELOPMENT INITIATIVES......................................................................................... 16 a.

Short Term Plans ............................................................................................................................. 16 b.
Medium Term Plans ........................................................................................................................ 18 c. Long Term Plans .............................................................................................................................. 18 d. Performance Objectives .................................................................................................................. 18 Remedial plans ........................................................................................................................................ 19 4.
FINANCIAL OPERATIONS ..................................................................................................................... 20 a.

Budget Formulation ........................................................................................................................ 20 b.
Expenditure versus Income ............................................................................................................. 20 c. Debt Policy ...................................................................................................................................... 21 d. e. Investment Policy ............................................................................................................................ 21 Internal Audit Functions ................................................................................................................. 21 5.
HUMAN RESOURCE DEVELOPMENT PLAN .......................................................................................... 22 a.

Organizational Establishment ......................................................................................................... 22 b.
Category of Employees ................................................................................................................... 22 YTEPP Limited Administrative Report 2013 - 2014 Page 3 c. Career Path Systems ....................................................................................................................... 22 d. Performance assessment/management strategies ........................................................................ 23 e. Promotion – selection procedures .................................................................................................. 23 f. g. h. Recruitment Process ....................................................................................................................... 24 Promotion & Transfers .................................................................................................................... 25 Employee support services ............................................................................................................. 25 6.
PROCUREMENT PROCEDURES ............................................................................................................ 26 a.
Open Tender ................................................................................................................................... 26 b. c. Selected Tender .............................................................................................................................. 26 Sole Tender ..................................................................................................................................... 26 7.
PUBLIC AND COMMUNITY RELATIONS ............................................................................................... 27 a.

Client and Public access to services/service delivery systems........................................................ 27 b.
Community and Stakeholder relations/outreach ........................................................................... 29 c. Strategic Partnerships ..................................................................................................................... 31 8.
Enrolment and Certification ................................................................................................................ 34 a. Retraining ........................................................................................................................................ 34 b. RITTR ............................................................................................................................................... 34 c. d. Youth Training – Centre Based ........................................................................................................ 35 Youth Training – Community Based ................................................................................................ 35 e. Certified Welders and Fabricators Project (CWFP) ......................................................................... 35 Conclusion ................................................................................................................................................... 36 Appendix 1 – COURSE OFFERINGS 2013 – 2014 FISCAL YEAR .................................................................... 37 Appendix 2 - HUMAN RESOURCE DEVELOPMENT PLAN ............................................................................ 41 Table 4 Category of Employees (Full-time positions) ......................................................................... 41 Table 5 Category of Employees (Temporary/Part-time positions) ..................................................... 43 Table 6 Category of Employees (contract positions) .......................................................................... 44 YTEPP Limited Administrative Report 2013 - 2014 Page 4 1.
VISION, MISSION, PHILOSOPHY AND STRATEGIC OBJECTIVES Vision To be a performance leader, in building human capacity for a competitive economy.

Mission To prepare citizens for a changing economy, through delivery of innovative, market driven technical vocational education and training and entrepreneurial development.
Philosophy All personnel shall strive to ensure that each trainee is treated fairly and justly regardless of sex, ethnic origin, social or economic status, political and religious affiliation, ensuring that the principles of natural justice prevail at all times.

Strategic Objectives The aim of the organization is to support human capital development through market driven technical education and employability skills training to citizens of Trinidad and Tobago.
Education and training interventions are executed to enhance the employability and self- employment opportunities for programme participants.

The organization accomplishes this goal with a focus on a variety of targets which include the unemployed and underemployed, displaced and retrenched workers, the socially dispossessed and the incarcerated.
Strategies used to achieve the objectives of the organization include demand driven skills training as well as entrepreneurship training and exposure to the use of information and communication technology particular to vocations.

The organization also attempts to foster creativity and innovation amongst tutors and trainees to ensure their contribution to sustainable growth in the modern economy.
To meet these objectives, the organization has adopted the following strategic approaches: YTEPP Limited Administrative Report 2013 - 2014 Page 5 Goal 1: Effective and Efficient Institutions      Implement an action-based learning programme (e.g.
executive coaching) to engender training and development for all staff Engage the various functional divisions in a process of enhancing internal processes toward the increased efficiency of the departments and thereby the overall organization Establish cross-functional teams to drive the development of specific strategic deliverables Link the (functional or individual) performance of departments to the realization of the strategic deliverables and the contribution to organizational development Develop specialized centres with assistance of corporate partners to meet the training demands created by changing industry needs Goal 2: Service Delivery Excellence      Develop a system to continuously review and update curricula, database services and software Develop Tutor Licensure programme to ensure effective and efficient delivery of curricula Advance Quality Assurance systems to incorporate the effective implementation of the Caribbean Vocational Qualification (CVQ) Identify and develop strategic locations that would serve as the regional centres through which to engage the identified market segments Develop and execute a Customer Service training plan Goal 3: Management Performance        Provide leadership and guidance, to achieve objectives of the organization Develop an entrepreneurial approach to the YTEPP Limited business model Expand the business model through Strategic Business Units Effectively manage and control budgetary allocations Advance policy development for organizational growth Introduce greater transparency and accountability in management performance Initiate organizational transformation in all performance sectors YTEPP Limited Administrative Report 2013 - 2014 Page 6 2.
ORGANISATIONAL STRUCTURE a. Organisational Profile YTEPP Limited was launched in 1988 as a pilot project under the University of the West Indies Extra Mural Studies Unit with 2,650 persons between the ages of 18 and 25.

Over the past 27 years the programme has grown and remains committed to the main initiatives of providing technical and vocational skills training to citizens of Trinidad and Tobago.
The organization provides technical vocational and educational programmes in various occupational skill areas to persons between 15 – 50 years.

The courses are delivered at 25 part- time Centres and 8 full-time Centres throughout Trinidad and Tobago.

The institution also implements some courses as community based projects where skills classes are established to serve the needs of specific communities.

In addition, the company has introduced a series of mobile computer buses.
The computer labs are stationed in different villages throughout Trinidad and Tobago to improve access to computer training in remote communities.

YTEPP Limited also plans to add to its fleet of mobile training units a Cosmetology Training Unit in March 2015 and has intentions to complete a mobile Welding Training Unit as well.

These mobile training units represent YTEPP’s exploration of creating a mobile training academy which will be capable of providing quality training in a more flexible format.
As a strategic initiative, YTEPP Limited has established a strategic business unit for cosmetology in San Fernando.

Signature Creations provides graduates with an opportunity to hone their skills in an authentic business environment.

The operation of the salon also benefits the public (cosmetology consumer) as quality cosmetology services are offered at the salon at competitive prices.

b.
Corporate Structure – Departments, Divisions, Units YTEPP Limited’s corporate structure includes the following functional areas: Corporate Administration Youth Training Department Accounts – Fixed Assets/Payroll/Purchasing Finance Entrepreneurial Development and Support Services (EDSS) Research – Monitoring and Evaluation/Data Management/Occupational Research YTEPP Limited Administrative Report 2013 - 2014 Page 7 Curriculum Development Human Resource – Health and Safety Facilities Management Audit Communications – Events Management Retraining Department Information Technology The following chart identifies the reporting relationships of these functions: Figure 1 YTEPP Limited Organisation Chart YTEPP Limited Administrative Report 2013 - 2014 Page 8 c. YTEPP Limited – Current Status Through its present programmes, YTEPP Limited has trained 183,575 persons from inception to date: • 174,788 beneficiaries for the Youth Training Department at our full and part-time centres: • 7919 with the Retraining Department: • 868 in the RITTR Programme.
In the 2013 – 2014 fiscal year 6,446 (see Section 8) persons were trained through YTEPP Limited.

Training was offered in a variety of occupational areas for the 2013 – 2014 fiscal year.

These course offerings are listed in Appendix 1.

During the 2013 – 2014 fiscal year, YTEPP Limited also added to its list of skills offerings.
These new skills included: • Jewelry Production (Precious Metals) – CVQ Level 2 • Leather Craft Leather Goods Manufacture – CVQ Level 2 d. Services/products provided and Special Projects 1.

Micro-Entrepreneurship Training – CEPEP Feb - Aug 2014 Micro-Entrepreneurship training was facilitated for CEPEP workers throughout Trinidad and Tobago.

2.
2.

YTEPP Limited Digital Animation Lab April 2014 Construction has commenced on the Organisation’s Digital Arts Academy at the Carapichaima/Waterloo Business Education and Training Campus.

This facility will facilitate training for occupations within the digital and creative sectors of the economy, for example, multimedia animation, live sound engineering, television and video production and camera editing.

3.
3.

Tilapia Production Facility – Phase 1 April 2014 Phase one of the Organisation’s Tilapia Production Facility was completed.

This included outfitting of a hatchery and a grow-out pond as components of the fish farm.

The facility has the capacity to produce both fingerlings and adult fish for sale.
YTEPP Limited Administrative Report 2013 - 2014 Page 9 Figure 2 Tilapia production facility producing fingerlings and adult tilapia for commerce Figure 3 Phase 1 of the Tilapia Production Facility with a hatchery and grow out ponds 4.

Participation in the Trinidad and Tobago Hair and Beauty Trade Show May 2014 The YTEPP Cosmetology class participated in the Trinidad and Tobago Hair and Beauty Trade Show.

YTEPP trainees attained 1st place in three categories – make up, upsweep and fantasy competitions.
YTEPP Limited Administrative Report 2013 - 2014 Page 10 Figure 4 YTEPP Cosmetology class attained 1st place in three categories at the Trinidad and Tobago Hair and Beauty Show 5.

Woodford Lodge Integrated Campus June 2014 YTEPP Limited has begun construction of an integrated campus at Woodford Lodge, Chaguanas.

The Woodford Lodge Campus is expected to be operational by October 2015.

This Campus will see the introduction of an entrepreneurial training model for the areas of Cosmetology and Culinary Arts.
Figure 5 Woodford Lodge Integrated Campus expected to be operational by October 2015 6.

Preparation for the Introduction of Blended Learning July 2014 YTEPP Limited Administrative Report 2013 - 2014 Page 11 With the pending inclusion of online/blended learning courses, YTEPP Limited developed an online course for the skill of Television and Video Production.
The organisation has also conducted training for the instructors for this course along with administrators and other skill instructors as part of the overall strategy to introduce blended approaches to learning.

7.

Establishing a Training Lab for TOON BOOM Software Training September 2014 Also at WBETA an animation lab is being outfitted for an October 2014 launch specifically for training persons in the use of the Toon Boom animation software.
Figure 6 The opening ceremony of the Toon Boom Training Centre in Digital Animation 8.

National Symposium on the Future of Learning through Technology September 2014 YTEPP Limited hosted Dr Sugata Mitra renowned scholar and Professor of Educational Technology at the School of Education, Newcastle University, United Kingdom.

Dr Mitra is known for his “Hole in the Wall Experiment” which utilizes digital technology to increase access to education.
At the conference, Dr Mitra and several other academics presented research on the future of technology in education.

YTEPP Limited Administrative Report 2013 - 2014 Page 12 Figure 7 Dr Sugata Mitra making a presentation at the Trinidad Hilton e. Delegated Levels of Authority i.

Authority to sign cheques Differing levels of delegated authority exist to ensure the Organisation’s efficient operations.

i.
i.

More than $125,000 to Unlimited Chairman, Board of Directors Vice Chairman, Board of Directors Chairman, Finance Committee (sub-committee of Board of Directors) Chief Executive Officer ii.

Up to $125,000 Chief Executive Officer Director, Finance and Information Technology Director, Youth Training iii.

Up to $20,000 Regional Manager – Tobago YTEPP Limited Administrative Report 2013 - 2014 Page 13 $5,000 - $10,000 - $25,000 - ii.
Approval Limits Managers Director, Entrepreneurial Development & Support Services Directors: • Finance & IT • Youth Training • Retraining $50,000 - Chief Executive Officer – Capital Projects More than $50,000 - Tenders Committee (sub-committee of the Board) iii.
Recurrent Up to $250,000 - Chief Executive Officer – Recurrent Expenditure More than $250,000 - Board of Directors for Recurrent Expenditure $10,000,000 - Cheque signatories for Automatic Clearing House (ACH) Payrolls Only f. Legislative and Regulatory Framework YTEPP Limited is a Limited Liability Company established by the GORTT in 1990 and was incorporated under the Companies Act October 10, 1990.
The Organisation reports to the Ministry of Tertiary Education and Skills Training and complies with the Ministry of Finance regulatory requirements.

YTEPP Limited Administrative Report 2013 - 2014 Page 14 g. Reporting Functions – Departmental Reports, Reports to Ministries, President/Parliament Monthly reports are prepared by the Retraining, Youth Training, Finance, IT, Entrepreneurial Development and Support Services (EDSS) Departments for submission to the CEO and Board of Directors.
Additionally there are monthly and quarterly financial reports prepared for the Ministry of Finance.

Quarterly, Semi-Annual and Annual achievement reports are sent to the Ministry of Tertiary Education and Skills Training.

These reports include Parliamentary Administrative Reports as well as reports to the Social Sector Investment Programme Unit and the Public Sector Investment Programme Unit as required.

YTEPP Limited Administrative Report 2013 - 2014 Page 15 3.

POLICIES AND DEVELOPMENT INITIATIVES a.


Short Term Plans The Organisation is in the process of restructuring its processes which includes discontinuation of outdated courses and introduction of new courses based on labour market information.

The Organisation also intends to move to a semester system to allow for a universal start date for all classes.

This strategy is intended to synchronise much of the activities involved in the implementation of training for diverse groups.
The Organisation’s mobile academy will benefit from the introduction of a mobile computer training bus for persons with disabilities in 2015.

It is the intention that this resource will allow persons with disabilities in rural areas to access computer literacy training at times and venues that cater to their needs.

Figure 8 YTEPP Mobile Computer Bus for the differently-abled sponsored by Republic Bank The Organisation is also increasing its entrepreneurial activity with its Tilapia farm.
The farm has been in operation during the present fiscal year and it is intended that the produce from the farm will be available for sale to the public on a consistent basis.

YTEPP Limited Administrative Report 2013 - 2014 Page 16 The Organisation also plans to redesign the curricula for three (3) skills in order to utilise a blended approach for these skills – Television and Video Production, Cosmetology and Jewellery Production.
Within the 2014 -2015 fiscal year, it is intended that YTEPP Limited will resume operations of the Diego Martin Training and Enterprise Academy.

Figure 9 YTEPP Limited Diego Martin Training and Enterprise Academy Discussions have begun between YTEPP Limited and COSTAATT to form a partnership which will allow graduates of YTEPP Limited’s Patient Care Assistant course to access COSTAATT’s Allied Health programmes once competency is attained.

Acting for Film is another training initiative to be developed.
In light of the growing need to improve and address acting skills within the local film industry, a twelve (12) week programme has been designed to address this need.

As an element of the entrepreneurial approach to teaching and learning, YTEPP Limited has established an apprenticeship programme for its air conditioning and refrigeration course.

This initiative is intended to provide hands-on authentic learning experiences to enhance retention and competence.
This programme will be conducted over a two (2) year period.

YTEPP Limited Administrative Report 2013 - 2014 Page 17 b.

Medium Term Plans YTEPP Limited intends to complete construction of its Woodford Lodge Campus.

This Campus will house centres of excellence for the cosmetology and culinary arts occupational areas.

YTEPP Limited has established partnerships with two foreign Universities to establish these Centres.
The Vancouver Island University, of Canada, has partnered with YTEPP Limited under the Caribbean Education for Employment (CEFE) Programme to establish a centre of excellence for cosmetology, and, talks are being held with the Highbury College, of England, to establish a centre of excellence in culinary arts with the inclusion of a patisserie shop as part of an apprenticeship initiative for graduates from the culinary arts classes.
It is also intended that, over the coming fiscal year, YTEPP Limited introduce strategies that will enable the Organisation to be in a better positon to comprehensively infuse technology as a core component in all programmes resulting in work ready graduates.
As an element of the entrepreneurial approach to teaching and learning, YTEPP Limited intends to establish an apprenticeship programme for at risk youth especially catering to ex-inmates in conjunction with food and beverage employers as well as hotels and restaurants.

This initiative is intended to provide hands-on authentic learning experiences to enhance retention and competence.
The Organisation intends to enhance its mobile training academy with the introduction of a mobile training unit for welding training.

In addition, the establishment of YTEPP Marketing Limited is intended to facilitate the promotion and marketing of the entrepreneurial output from YTEPP graduates.

In particular this initiative will focus, at the inception, on the produce of the Tilapia Fish Farm at the Carapichaima/Waterloo Business Education and Training Campus.
c. Long Term Plans The Organisation intends to establish more full-time campuses owned by YTEPP Limited to facilitate the growing demand for higher level courses which go beyond the demands of part time courses.

It is intended that these campuses will be purpose driven and will focus on the provision of training for skill clusters.
d. Performance Objectives YTEPP Limited’s performance objectives for the subsequent fiscal year, as identified in our short and medium term plans, necessitate the implementation of particular activities.
These activities, and the relevant target dates, are identified below: YTEPP Limited Administrative Report 2013 - 2014 Page 18 WORK ACTIVITY PERFORMANCE OBJECTIVE Introduction of a semester system to allow for a universal start date for all classes Commenced October 2014 Curricula redesign for blended learning for 3 pilot skills Introduction of new occupational areas keeping with labour market needs in To be completed by December 2015 Three curricula reviewed per academic year as part of a continuous curricula revision process with the addition of at least one new skill to the slate of offerings per academic year Launch of a mobile computer training bus for persons with disabilities.
Bus launched in April 2015 Tilapia farm fully operational making produce and fish stock available for commercial sale.

October 2015 Re-introduction of the Diego Martin Training and Enterprise Academy.
Launched December 2014 Establishment of a Cosmetology Academy at the Woodford Lodge Campus October 2015 Establishment of a Culinary Arts Academy at the Woodford Lodge Campus October 2015 Establishment of YTEPP apprenticeship for air conditioning and refrigeration November 2015 Introduction of YTEPP Marketing To be launched in 2016 Infusion of technology in all courses To commence in October 2015 Apprenticeship for At Risk Youth January 2016 Establishment of Day time centres September 2016 Remedial plans The Organisation’s principal risk is that of inadequate funding for projects, to this end, the organization, as a proactive measure, has written a number of funding proposals for grant funding from European Development Fund (EDF) and the People’s Republic of China and United States Agency for International Development (USAID).
YTEPP Limited Administrative Report 2013 - 2014 Page 19 4.

FINANCIAL OPERATIONS a.

Budget Formulation Each department submits its Budgetary Estimates to the Director, Finance & Information Technology ensuring that its plans are in line with the company’s Strategic Plans.

The Director then collates the various submissions into the Organisation’s Master Plan aimed at achieving the overall goals set by the Government of the Republic of Trinidad and Tobago.
The company’s Budgetary Submission for the ensuing year is then sent to the Board of Directors for review and approval, before being sent to the line Ministry.

b.
Expenditure versus Income Table 1: 2013-2014 Recurrent Income and Expenditure Report Income: Government Subventions Enrollment Fees Other Income Interest Income Fixed Deposit Total Income Expenditure: Sub-Head Budget $ 123,757,000 600,000 1,300,000 100,000 - 125,757,000 Actual $ 123,757,000 773,755 1,315,798 45,036 3,000,000 128,891,589 Budget Estimates $ Actual Expenditure $ Variances $ 01 Personnel Expenditure 85,142,909 81,134,971 4,007,938 02 Goods and Services 03 Minor Equipment 04 Current Transfers and Subsidies 06 Current Transfers to Statutory Board and Similar Bodies 38,364,091 42,776,304 (4,412,213) 250,000 3,945,887 (3,695,887) - - - - - - Total Recurrent Expenditure 123,757,000 127,857,162 (4,100,162) YTEPP Limited Administrative Report 2013 - 2014 Page 20 Explanation for variance The variance was caused by the purchase of a bus from China, and other equipment acquisitions, which were funded from funds generated.
Table 2: 2013-2014 PSIP Income and Expenditure Report Project No.

Project Name Waterloo Training Centre Budget Estimates $ 2,000,000 Actual $ 2,209,144 Variance $ (209,144) Woodford Lodge Campus 30,710,000 3,728,086 26,981,914 D013 J057 Total Capital Expenditure 32,710,000 5,937,230 26,772,770 Explanation for variance: The overrun for the Waterloo Training Centre was mainly attributable to the purchase of computers needed for outfitting the Media Lab.
The funds came from internal funds generated by the company.

Payments for the award of contracts at Woodford Lodge Campus would be subsequently paid in FY 2014 – 2015 for the construction and outfitting of the buildings.

c. Debt Policy YTEPP Limited is not authorised to enter into debt obligations without the approval of the Ministry of Finance.

Accordingly, as at September 30, 2014 YTEPP Limited has no debt.
d. Investment Policy YTEPP Limited is authorised to invest internally generated funds in reputable institutions that offer maximum prevailing returns with low risk.

e. Internal Audit Functions The Internal Audit Department reports to the Audit Committee of the Board of Directors and submits quarterly reports to the Ministry of Finance.
The Department is authorised to audit any YTEPP Limited Administrative Report 2013 - 2014 Page 21 department, activity or function accountability, transparency and reporting.

in the Organisation with a view to ensure proper 5.

HUMAN RESOURCE DEVELOPMENT PLAN a.

Organizational Establishment YTEPP Limited is a training organization which focuses on Technical Vocational Education and Training (TVET) throughout Trinidad and Tobago.
YTEPP was established in 1988 as a pilot project and became a registered limited liability company in 1990.

The organization is governed by a Board of Directors and the executive management and operations lie with the Chief Executive Officer.

b.

Category of Employees The attached Tables (pg.

40 – 43) show the categories of employees at YTEPP Limited along with the number of persons in the positions.
c. Career Path Systems Career development is provided by YTEPP Limited through: • Continuous training and development to address skill gaps that may exist.

This will better position staff to fill future vacancies.

• Encouraging employees to improve academically; as such, there is a policy to reimburse the employee 50% of the costs incurred on degree programmes.
• Giving staff the opportunity to act in positions to provide exposure at a higher level of responsibility and by extension improve their competency.

• Providing opportunities for persons to be promoted, this is not based strictly on seniority but rather on general performance.

• Preference given to employees when filling vacancies before external candidates are considered.
YTEPP Limited Administrative Report 2013 - 2014 Page 22 d. Performance assessment/management strategies Through the Performance Management System annual performance reviews are conducted for the period October to September – the Organisation’s financial year.

During this period, performance is provided to employees through quarterly assessments.
This system is applicable to all employees of YTEPP Limited however, Contract and Temporary/Part-time employees are appraised at the end of the contract of employment.

is assessed and feedback YTEPP’s Performance Management System provides for the context of linking individual objectives with departmental and organizational goals hence effectively meeting with the strategic objectives of the Organisation.

The purpose of the performance management process is to ensure that: 1.
Work performed by employees accomplishes the mission of YTEPP Limited; 2.

Employees have a clear understanding of the quality and quantity of work expected from them; 3.

Employees receive ongoing information about how effectively they are performing relative to expectations 4.

Salary increases based on employee performance are distributed accordingly 5.

Opportunities for employee development are identified; and 6.

Employee performance that does not meet expectations is addressed.
There is a formal appeal process for employees who may not be in agreement with the performance evaluation and are unable to reach an amicable understanding with the Supervisor.

e. Promotion – selection procedures The policy of the organization is to attract, recruit and retain an adequate complement of the most suitably qualified, technically competent and well-disciplined personnel.
The promotion and selection policies and procedures are designed to ensure that the Recruitment and Selection Process is free of bias and is maintained by a high level of integrity and transparency.

The Company subscribes to the principle of being an Equal Opportunity Employer in filling all vacancies and will not discriminate against any applicant on the basis of sex, race, colour, YTEPP Limited Administrative Report 2013 - 2014 Page 23 religious and/or political affiliation.
As far as possible, whenever vacancies exist, preference will be given to employees within the organization who possess the required qualifications and/or experience – the Company subscribes to the principle of promotion from within.

f. Recruitment Process The position of the Chief Executive Officer (CEO) is recruited by the Board of Directors.

The Directors are recruited by the Board of Directors in the consultation with the CEO.
The Managerial positions are recruited under the consultation of the CEO and Directors.

All other employees are recruited by the Manager, Human Resource and the CEO.

With the exception for positions that can be filled by a promotion, the Manager, Human Resource will inform all Staff of vacancies.
Once there are no suitable internal applicants that have availed themselves of the vacancy, the Manager, Human Resource systematically uses every means available to attract suitable applicants, including, applicant pool, referrals, recruitment agencies, and external advertisements.

The recruitment procedure is listed below: • • • • • • • Applicants are reviewed and shortlisted based on suitability.

Each short listed applicant is subject to an interview before a hiring decision is made.
This interview is conducted by a panel of no less than three (3) persons.

When a final candidate selection is made, the Manager, Human Resource submits a written proposal for hire to the Chief Executive Officer for approval.

Candidates are given an Offer of Employment letter.

All offers of employment are conditioned on completion of background checks, a pre-employment medical /psychometric test.

Contract of employment is prepared and issued.


All new employees undergo a formal orientation programme conducted by the Human Resource Department.

All newly hired employees are required to undergo a Probationary Period of a maximum of six (6) months.
YTEPP Limited Administrative Report 2013 - 2014 Page 24 g. Promotion & Transfers The Company recognizes its responsibility to provide equitable consideration and opportunity for qualified employees to be transferred or promoted to job openings that may become available from time to time.

As such, the Company subscribes to the principle of promotion from within the ranks of existing staff that may be qualified to perform in such vacant position.
In selection of an employee to fill a higher position, the following are taken into account by the Manager, Human Resource: Attitude, skill, ability and past performance of the employee Level of experience, competence, efficiency and flexibility Qualifications and advance training Disciplinary record Attendance and punctuality record Length of service If the Manager, Human Resource is unable to find a suitable qualified employee from the rank of staff for such promotion or transfer, then qualified, suitable candidates are sought outside of the Company.
In extenuating circumstances, an advertisement may be placed internally and externally simultaneously.

h. Employee support services There is no in-house Employees Assistant Programme (EAP) at YTEPP Limited.

If there is a need employees recommended are Consultants/Professionals.

requiring refereed services various such to YTEPP Limited Administrative Report 2013 - 2014 Page 25 6.

PROCUREMENT PROCEDURES a.


Open Tender Public advertisements are placed in the media inviting tenderers to submit proposals for the supply of Goods and Services, which must be submitted by a stipulated dead line.

Tenders are deposited into a tender box, the keys of which are kept by the Chairman of the Tenders Committee.

A special meeting is convened by the Tenders Committee to open tenders, review proposals and to make recommendations for the award of Tenders.

b.
b.

Selected Tender Selected Tendering is used where there is a known pool of suppliers, who is perceived to have the resources to undertake the exercise, particulars where they have completed works previously for the company.

Invitations to tender would be sent to pool, following the same procedures as outlined above.

c. Sole Tender In extremely rare cases, sole tendering is used where the skill or supply is urgently required.
In such a case, it is deemed that the failure to obtain the said resources would negatively impact the achievement of a major Organisational activity.

In such cases, time is critical and a sole tenderer would be approached to provide the goods or service at short notice, ensuring that value for money is achieved.

YTEPP Limited Administrative Report 2013 - 2014 Page 26 7.

PUBLIC AND COMMUNITY RELATIONS a.


Client and Public access to services/service delivery systems Launch of YTEPP’s Digital Animation Lab at Carapichaima/Waterloo Business September – October 2014 Education and Training Campus This site is YTEPP’s advanced lab for multimedia skills.
During the 2013 – 2014 fiscal year YTEPP Limited became the authorised trainer for TOONBOOM animation software in the Caribbean Region, this allows individuals to develop the requisite skills at entry level into digital animation.
This strategic alliance with Toon Boom is aligned to one of Government’s seven strategic business clusters within its diversification plan, the Creative Industries, aimed at creating employment and opening the doors to international markets thus adding to the overall growth of the national economy.

The first batch of graduates completed their training in October 2014 at this facility.
Figure 10 Digital Arts Academy based at the Carapichaima/Waterloo Business Education and Training Campus YTEPP Limited Administrative Report 2013 - 2014 Page 27 Figure 11 Participant in the Toon Boom training YTEPP Limited worked with the National Training Agency towards CVQ centre approval by October 2014.

YTEPP Limited conducted a self-assessment exercise and worked along with the National Training Agency towards establishing CVQ centre approval status by October 2014.
Figure 12 YTEPP Limited received Centre Approval to offer the Caribbean Vocational Qualification YTEPP Limited Administrative Report 2013 - 2014 Page 28 b.

Community and Stakeholder Relations/Outreach 1.

Ministry of People and Social Development – Direct Impact HEAL November 2013 YTEPP was present at the Ministry of People and Social Development – Direct Impact HEAL – an outreach event to promote government services in T&T.

All age groups were targeted.

2.


Mayaro Secondary Annual 5K November 2013 YTEPP was present at the Mayaro Secondary Annual 5K.

The occasion was used to promote YTEPP as a preferred training provider in the area.

In particular, this event highlighted the Certified Welders and Fabricators Project (CWFP) courses offered at HydroTech Limited.

3.
3.

Youth Capital Development & Entrepreneurial Forum December 2013 A Youth Capital Development & Entrepreneurial Forum was hosted in Mt Hope by the office of the Member of Parliament for St Joseph.

YTEPP’s objective at this event was to inform the public about all programmes available through YTEPP.

4.

Health and Knowledge Fair March 2014 YTEPP participated in the Health and Knowledge Fair in Dow Village.

The aim of this initiative was to educate the community on communicable diseases.

5.
5.

National Training Agency (NTA) forum “Meet The Ministry” May 2014 The National Training Agency (NTA) forum “Meet The Ministry” which allowed the residents of Bamboo and environs to familiarize themselves with the agencies of the Ministry of Tertiary Education and Skills Training (MTEST).

YTEPP was present at this assembly where residents had an opportunity to obtain information on the training opportunities available through YTEPP Limited.

6.
6.

Ministry of Education – Symposium Virtual Educa May 2014 YTEPP participated in the Ministry of Education – Symposium Virtual Educa.

The objective of this symposium was to introduce the use of ICTs in education.

The learnings from this symposium provided strategic information for YTEPP’s introduction of technology in the skills classroom.

7.

Community career fair at St Madeleine Regional Complex July 2014 The Organisation participated in a community career fair at St Madeleine Regional Complex.
The aim of this outreach exercise was to provide information on technical and vocational YTEPP Limited Administrative Report 2013 - 2014 Page 29 education programmes to young persons to encourage their participation in post-secondary education.

8.

Youth Workshop Point Fortin July 2014 YTEPP was represented at Youth Workshop in Point Fortin.

Persons between the ages 18-30 were targeted; the aim of the session was youth empowerment through participation in post- secondary education.

9.
9.

Public Access Learning System (PALS) Sea Lots and Barrackpore September 2014 Public Access Learning System (PALS) were installed in Sea Lots and Barrackpore.

These easy access technology points are designed to provide rural and depressed communities with information and communication technology facilities as a Minimally Invasive Education strategy to enhance technology readiness in these communities.
The new additions in Sea Lots and Barrackpore will offer these communities the opportunity to explore and learn at their own pace at no cost.

Figure 13 Dr Sugata Mitra at the opening of the Public Access Learning System at Sea Lots 10.

Career Fairs YTEPP also participated in several career fairs and outreach programmes in the communities of Maracas Bay, Toco, Guayaguayare and Todd’s Road.

YTEPP Limited Administrative Report 2013 - 2014 Page 30 c. Strategic Partnerships 1.
Walk for Autism November 2013 As part of its ongoing social and corporate responsibility, YTEPP Limited joined with the Autistic Society of Trinidad and Tobago to host a 5K Walk-a-thon.

This effort was intended to highlight the issues surrounding the autistic condition and raise funds for the Organisation through the sale of t-shirts.

Figure 14 Minister Karim and YTEPP Limited representatives on the Walk for Autism 2.
MoU between YTEPP and the Chaguanas Chamber of Commerce April 2014 YTEPP has signed an MoU with the Chaguanas Chamber of Commerce.

This partnership is to enhance human capital development, expansion of entrepreneurship and poverty alleviation in the Chaguanas and wider central area.

With this arrangement the Chamber will actively post available opportunities to graduates and advise YTEPP Limited of labour shortages.
YTEPP Limited Administrative Report 2013 - 2014 Page 31 Figure 15 YTEPP Limited partnered with the Chaguanas Chamber of Commerce for new skills and opportunities for YTEPP participants 3.

Vancouver Island University Partnership May 2014 YTEPP Limited also entered into a three (3) year partnership agreement with the Vancouver Island University.

This project focusses on the establishment of a Centre of Excellence in Cosmetology at the Woodford Lodge training site.
The aim of this partnership is to increase efficiency and productivity for the Cosmetology sector in Trinidad and Tobago.

Figure 16 YTEPP Limited signs an MoU with the Vancouver Island University 4.

Highbury College MoU September 2014 YTEPP Limited Administrative Report 2013 - 2014 Page 32 YTEPP Limited initiated discussion with Highbury College, England to enter into an MoU.
The agreement is to focus on enabling TVET curriculum development using ICT; continuous professional development; furthering of learning technologies; sharing of leadership and management programmes and facilitation of teacher training.

5.

Authorised Toon Boom Animation Software Trainer September 2014 YTEPP Limited negotiated a contractual arrangement with TOON BOOM Animation to make YTEPP Limited the authorized trainer for the TOON BOOM software in the Caribbean region.
This strategic alliance with TOON BOOM will allow individuals to develop the required skills at entry level into digital animation.

YTEPP Limited Administrative Report 2013 - 2014 Page 33 8.

Enrolment and Certification In the 2013 – 2014 fiscal year YTEPP Limited trained 6,446 beneficiaries.

The breakdown of this figure is identified in the tables below1.

The tables also reflect the number of persons certified for the period where certification can be confirmed.
At the time of the preparation of this report, all CVQ claims made to the National Training Agency were not yet processed.

Where this is the case, a notation has been included in the table.

a. Retraining PERIOD CYCLE NO.

ENROLLED NO.

CERTIFIED MALE FEMALE TOTAL MALE FEMALE TOTAL Mar 2013 - Nov 2013 26 Total 199 199 474 474 673 148 673 148 423 423 571 571 CVQ Levels 1, 2 & 3 Courses b. RITTR PERIOD CYCLE NO.

ENROLLED NO.
ENROLLED NO.

CERTIFIED MALE FEMALE TOTAL MALE FEMALE TOTAL Mar 2013 – Nov 2013 7 Total 147 147 8 8 155 155 140 140 7 7 147 147 CVQ Levels 1 & 2 Courses 1 Enrolment and certification figures related to training cycles that were completed during the 2013 – 2014 fiscal year.

YTEPP Limited Administrative Report 2013 - 2014 Page 34 c. Youth Training – Centre Based PERIOD CYCLE NO.

ENROLLED NO.

CERTIFIED MALE FEMALE TOTAL MALE FEMALE TOTAL NEC: Oct 2013 - Apr.

2014 NEC: Feb. - July 2014 CVQ: Mar.


– Dec. 2013 40 41 38 478 1513 1991 238 858 1096 414 1015 1429 181 487 499 1058 1557 227 474 668 701 Total 1391 3586 4977 646 1819 2465 NEC & CVQ Level 1 Courses d. Youth Training – Community Based NO.

ENROLLED NO.

CERTIFIED PERIOD CYCLE MALE FEMALE TOTAL MALE FEMALE TOTAL Oct 2013 - Sept 2014 39 Total 67 67 413 413 480 480 Presently being processed NEC Level 1 Courses e. Certified Welders and Fabricators Project (CWFP) NO.

ENROLLED NO.
ENROLLED NO.

CERTIFIED PERIOD MALE FEMALE TOTAL MALE FEMALE TOTAL Oct. 2013 – Sept. 2014 Total 152 152 9 9 161 161 85 85 7 7 92 92 YTEPP Limited Administrative Report 2013 - 2014 Page 35 Conclusion YTEPP Limited, over the fiscal year 2013 – 2014 has further solidified the integration of the Programmes that have merged based on the directives of the Ministry of Tertiary Education and Skills Training.
During this year, efforts were made to continue the synchronisation of process between the Youth Training and Retraining Departments with the intention to seek National Training Agency accreditation.
During the period, the institution trained 6,446 nationals of Trinidad and Tobago and we attempted to improve training quality and increase access to training opportunities through strategic initiatives which included the expansion of the institution’s mobile training units and most notably the construction of a new campus at Woodford Lodge and the enhancement of training resources at our Waterloo Campus.
The various partnerships that we have forged with international universities also assisted the institution with its efforts to bring its operations and offerings to international occupational standards.

These strategies will serve to propel the institution to consistently improve its quality.

YTEPP Limited Administrative Report 2013 - 2014 Page 36 COURSE OFFERINGS 2013 – 2014 FISCAL YEAR Appendix 1 – No.
of Trainees Enrolled & Certified – October 2013 to September 2014 Youth Training Department – Centre Based Projects COURSE Auto Electrical Maintenance & Repair Beauty Therapy Bread, Cakes and Pastry Making Building Electrician Assistant Cakes Making & Decorating Child Care Attendant Commercial Food Preparation Cosmetology Data Operations Domestic Refrigeration Servicing & Repair Dressmaking & Design Electrical Installation Engine Tune-up Events Decorating Fabricating Food Preparation Graphic Design Hairdressing Herbs Production Hotel Room Attendant Joinery, Furniture Design & Construction Lawn and Landscape Micro Entrepreneurship Patient Care Assistant Plumbing Skills for the Automated Office Small Parts & Simple Tool Making Tailoring Textile Design & Print Tour Guide Escort Vegetable Production - Grow Box Method Welding TOTAL NO.
ENROLLED FEMALE 10 157 350 82 31 230 180 301 307 8 MALE 24 1 44 227 4 2 27 1 40 9 TOTAL MALE 14 1 17 100 0 1 5 0 18 5 34 158 394 309 35 232 207 302 347 17 NO.
CERTIFIED FEMALE 2 57 140 39 13 152 46 123 193 6 TOTAL YTEPP Limited Administrative Report 2013 - 2014 Page 37 No.
of Trainees Enrolled – October 2013 to September 2014 Youth Training Department - Community-Based Projects LOCATION COURSE NO.

ENROLLED Biche Presbyterian School Biche Presbyterian School Coryal Festival Centre Coterie of Social Workers Coterie of Social Workers Divine Destiny Worship Centre Institute of Health and Fitness Kingdom People International Mt.

Lambert Learning Centre P.A.V.I.
Facility READI Centre Child Care Attendant Food Preparation Vegetable Production - Grow Box System Bread, Cakes and Pastry Making Food Preparation Skills for the Automated Office Food Preparation Child Care Attendant Micro Entrepreneurship Bread, Cakes and Pastry Making Vegetable Production - Grow Box System Food Preparation Cake Making & Decorating Bartending Skills for the Automated Office Bread, Cakes and Pastry Making Graphic Design Bread, Cakes and Pastry Making Household Furnishings Lawn and Landscape Management San Raphael Community Centre Barrackpore Regional Complex Cedros Community Centre Greater Love Christian Centre Islamic Hall Calcutta #2 Libertville Community Centre Marabella Family Crisis Centre Mission for Christ Church, Caparo Moolchan Trace Community Centre Food Preparation Rural Women for Development Centre Betsy's Hope/Louis D'or Multi Purpose Centre Mason Hall Secondary School Mt.
St. George Methodist Primary School Roxborough Secondary Tobago Technology Centre TOTAL Hairdressing Household Furnishings Beauty Therapy Micro Entrepreneurship Micro Entrepreneurship MALE 0 3 6 0 0 4 2 0 5 4 4 0 0 5 2 0 4 10 0 1 0 5 0 0 0 12 67 FEMALE TOTAL YTEPP Limited Administrative Report 2013 - 2014 Page 38 No.
of Trainees Enrolled & Certified – October 2013 to September 2014 Retraining Department COURSE Agro-Processing Automotive Maintenance Bread, Cakes & Pastries Cake Baking & Decorating Cosmetology - Level 1 Cosmetology - Level 2 Data Operations Desktop Publishing Draughting & Construction Editing & Advanced Camera Operations Electrical Installation Fabric Design Fluid Power Mechanical Maintenance Food Preparation Garment Production Grow Box & Plant Propagation Heavy Machinery Operations Home Furnishings Jewellery Production (Precious Metal Clay) Jewellery Production (Precious Metals) Leather Craft Live Sound Engineering Massage Therapy Multi-Media Animation Music Producer Nail Technology Plumbing Screen Printing Television & Video Production Tilapia Production Woodworking & Furniture Design - Level 1 TOTAL NO.
ENROLLED FEMALE MALE TOTAL MALE NO.
CERTIFIED FEMALE TOTAL YTEPP Limited Administrative Report 2013 - 2014 Page 39 No.
of Trainees Enrolled & Certified – October 2013 to September 2014 Rehabilitating Inmates Through Training and Retraining COURSE NO.

ENROLLED NO.
CERTIFIED MALE FEMALE TOTAL MALE FEMALE TOTAL Masonry/Carpentry Upholstery & Furniture Design Furniture Making Welding Bread, Cakes & Pastries Masonry/Tile Laying Plumbing Electrical Installation Amenity Horticulture/Crop Production (GGPM) Amenity Horticulture/Crop Production (MSP) TOTAL YTEPP Limited Administrative Report 2013 - 2014 Page 40 HUMAN RESOURCE DEVELOPMENT PLAN Appendix 2 - Table 4 Category of Employees (Full-time positions) Positions No.
of Employees in position Full-Time Positions Accounting Assistant Accounting Officer Administrative Assistant I Administrative Assistant II Assistant Welding Tutors Audit Assistant Business Development Officer I Business Development Officer II Clerk I Clerk II Communication and Marketing Assistant I Communication and Marketing Assistant II Community Based Project Coordinator Computer Tutor Corporate Administrator Curriculum Development Assistant Curriculum Development Officer Curriculum Development Specialist Customer Service Assistant (Communications & Marketing) Customer Service Representative (Workforce Assessment Centre) Data Entry Clerk Data Processing Supervisor Driver/Messenger Driver/Loader Events and Stakeholder Relations Assistant I Events Coordinator Fabrication Tutor Field Supervisor Fixed Assets Assistant Fixed Assets Officer Graphic Designer Guidance and Orientation Officer Handyman Health and Safety Officer Human Resource Assistant Human Resource Officer Internal Audit Clerk YTEPP Limited Administrative Report 2013 - 2014 Page 41 Itinerant Counselor Loader/Warehouse Attendant Machine Operator Maid/Cleaner Manager Manager, Workforce Assessment Centre Monitoring and Evaluation Specialist Network Administrator Network Technician I Network Technician II Office Assistant Payroll Assistant Payroll Officer Pre-School Tutor Programme Assistant Programme Coordinator Project Assistant (CWFP; ICT; Digital Media) Purchasing Assistant
 Purchasing Officer Receptionist Research Assistant Research Officer Security Officer Senior Accounting Assistant Senior Administrative Assistant Senior Facilities Officer Senior Payroll Assistant Senior Research Officer Stores Attendant Storekeeper Support Services Officer Theory Tutor (CWFP) Training Centre Manager Training Coordinator Training Specialist TOTAL Welding Tutors (CWFP) YTEPP Limited Administrative Report 2013 - 2014 Page 42 Table 5 Category of Employees (Temporary/Part-time positions) Temporary/Part-Time Positions Position No.
of Employees position in Vocational Skills Tutor Career Enhancement Tutor Micro Entrepreneurship Tutor Technical Supervisor Centre Manager Clerical Assistant Key Holders Cleaners Training Providers (Retraining) Internal Verifier (Retraining and RITTR) Tutors - Life Skills (Retraining and RITTR) Tutors – (RITTR) TOTAL Instructors– (Retraining and RITTR) 202 119 38 62 20 21 17 18 155 39 36 9 756 20 For the Temporary/Part-time positions, persons are employed for periods ranging between six (6) to eleven (11) months based on the course offerings (National Examination Council (NEC); Caribbean Vocational Qualifications (CVQ).
YTEPP Limited Administrative Report 2013 - 2014 Page 43 Table 6 Category of Employees (contract positions) Contract Positions Positions Period of Contract No.
of Employees in Position Administrator (WAC) Assistant Fish Technician Chief Executive Officer Community Based Coordinator Curriculum Development Specialist Customer Service (WAC) Directors Executive Assistant Facilities Assistant Field Placement Officer Garment Lab Supervisor Garment Lab Worker Office Assistant (South) Office Assistant (Family Service Lab) Programme Manager Project Assistant (Facilities) Training Specialist Technical Advisor Vocational Skills Training Officer Training Centre Manager (Waterloo) Interns (Summer Vacation) One year One year Three years One year One year One year Three years Three years One year One year One year Three Years One year Six months One year One year One year One year One year One year TOTAL Three months 2 1 1 2 1 2 4 1 2 2 1 3 1 1 1 1 1 1 1 1 53 23 YTEPP Limited Administrative Report 2013 - 2014 Page 44