Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698928657012.pdf (South Africa)
PO Box 15 Cape Town 8000 Republic of South Africa Tel: 27 (21) 403 2911 www.parliament.gov.za PR No.
RP97/2007 ANNUAL REPORT 2006-2007 ANNUAL REPORT 2006-2007 Presiding Officers of Parliament of the Republic of South Africa Ms BM Mbete Speaker National Assembly Mr MJ Mahlangu Chairperson National Council of Provinces Ms G Mahlangu-Nkabinde Deputy Speaker National Assembly Ms P Hollander Deputy Chairperson National Council of Provinces Foreword by the Secretary to Parliament During the past year, we celebrated the pilot project around unified communications, 10th anniversary of our Constitution, laying and the finalisation of the first phase of the foundation for a democratic and open the Parliamentary Content Management society in which government is based on System which will be implemented in the the will of the people and where every present financial year.
The implementation citizen has equal rights, and is equally of all 11 official languages in Parliamentary protected by the law.

The Constitution, activities through the Language Policy being the supreme law of the Republic, Project, continues to provide these services shapes our democracy and establishes ensuring active engagement by Members Parliament, to represent the people and to and the public in the everyday business ensure government by the people under the of Parliament.
The implementation of the Constitution, and to represent the provinces pilot project to establish Parliamentary in the national sphere of government.

Democracy Offices in provinces, remains on To this effect, a range of projects have of the first four offices by the end of 2007, been designed, thereby implementing whilst the remainder will be rolled out in schedule, with the planned establishment the strategic objectives and ensuring the 2008. successful accomplishment of the vision of Parliament.
This past year saw the second Several functional areas continued to be year of implementation of the new vision, transformed and restructured including and several projects were implemented the Financial Management Office, the successfully, including the launch of the new Parliamentary Communication Services, The emblem for Parliament, the implementation International Relations Section, the new of an Enterprise Resource Planning system Internal Audit Office, the Protocol Office, and as well as a new Travel System for members the Human Resources Section.
of Parliament.

Further completed projects included the introduction of an institutional We recognize that much still needs to be competency model, the upgrading of done to assert the role of our Parliament certain committee meeting rooms, and the thereby entrenching democracy in South development and launch of the Leadership Africa.

We continue on the long road to Development Programme for Members.
building a people’s Parliament that is responsive to the needs of all the people The past year also saw significant progress of South Africa.

The implementation of made in areas of work and projects institutional mechanisms and facilities scheduled for completion over multiple that will enable parliament to fulfill its financial years.
These include the ongoing constitutional requirements is not an work on the development of the Oversight overnight task, it is however one that we Model for Parliament, the activation of the are determined to fulfill.

This Annual Report reflects on the achievements made in the 2nd year of implementation of the new vision for Parliament, as adopted by the 3rd Democratic Parliament in 2005.
It is therefore aligned with the medium-term expenditure framework for the reporting period, and the direction set in the Strategic Plan tabled in Parliament.

ZA Dingani Secretary to Parliament Table of Contents I.

ParlIament of the rePublIc of South afrIca VI.

fInancIal StatementS 1.1 Introduction 1.2 Vision Statement 1.3 Mission Statement 1.4 Values 1.5 Core Objectives II.
Vote Performance 2.1 Voted funds 2.2 Aim of the Vote 6.1 Audit Committee Report 6.2 Report of the Auditor-General 6.3 Accounting Officer’s Report 6.4 Statement of Accounting Policies and Related Matters 6.5 Appropriation Statement for the year ended 31 March 2007 6.6 Notes to the Appropriation Statement 6.7 Statement of Financial Position for the year ended 31 March 2007 6.8 Statement of Changes in Net Assets for 2.3 Overview and Key Policy Developments the year ended 31 March 2007 2.4 Core Business of Parliament: 6.9 Cash Flow Statement for the year Achievements and Outputs for 2006-07 ended 31 March 2007 6.10 Notes to Annual Financial Statements III.
Programme 1: admInIStratIon for the year ended 31 March 2007 6.11 Disclosure Notes to the Annual 3.1 Subprogramme 1: Office of the Financial Statements Secretary 6.12 Annexures to the Annual Financial 3.2 Subprogramme 2: National Assembly 3.3 Subprogramme 3: National Council of Statements Provinces VII.

annexureS 3.4 Subprogramme 4: Legislation and Oversight Parliamentary Service Organogram 3.5 Subprogramme 5: Corporate Services Division 3.6 Subprogramme 6: Institutional Support Division IV.
Programme 2: memberS’ facIlItIeS V. Programme 3: aSSocIated SerVIceS human reSource InformatIon Staff Establishment Appointments and Separations Capped Leave Labour Relations Training and Skill Development Provided I.

PARlIAmenT OF The RePublIC OF SOuTh AFRICA Our Vision: To build an effective people’s Parliament that is responsive to the needs of the people and that is driven by the ideal of realising a better quality of life for all the people of South Africa.
Our mission: As the freely elected representatives of the people of South Africa, our mission is to represent, and act as a voice of the people, in fulfilling our constitutional functions of passing laws and overseeing executive action.

 ParlIament of the rebublIc of South afrIca I.


PARlIAmenT OF The RePublIC OF SOuTh AFRICA 1.1 IntroductIon The establishment of the first democratic accelerating the transformation of the Parliament in 1994 meant that South African society, has been Parliament’s Parliament, as an institution, was to overriding policy and strategic objective undergo unprecedented and fundamental since 1994.
Since the first democratic transformation as required by the interim elections, significant transformation has constitution and later the new Constitution.

occurred through the legislative process.

A complete and wholly new institution was The period 1994 to 2004 saw a sustained to be established, on both the political and focus on eradicating the statute books of administrative levels.
discriminatory legislation and laying the foundations for a democratic and open New rules, procedures, mechanisms and society.

capacities were needed to effect the work of the new Parliament.
One of the most As an institution, significant changes were significant changes for Parliament was the also needed in the administration to meet establishment of an entirely new House the demand for services by members of Parliament, the National Council of of Parliament, as they performed their Provinces (NCOP), to ensure that provincial functions outlined in the Constitution.

interests are taken into account in the The new Parliament had to provide the national sphere of government.
In addition, services required by members to pass new working methods were created, legislation, oversee organs of state and the adhering to the central value and theme of executive, facilitate public involvement in our participatory democracy.

The tradition the legislative process, exercise co-operative of committees meeting behind closed doors government, provide a platform for public ended as these meetings were opened to consideration of issues, and review the the public.
Ordinary people, representatives Constitution.

of interest groups, business and trade unions became a familiar sight in Parliament’s In recent years the organisational structure corridors.

Newly introduced programmes of Parliament was revised to add needed by the 3rd Parliament include the ‘Taking capacity and to improve planning, Parliament to the People’ campaign and the administration, and financial management.

‘People’s Assembly’.

During 2003 new budget processes were put in place.
Key objectives and outputs were Building a democratic Parliament that prioritized, and systems were improved and is transparent and responsive to the integrated.

These will be further improved electorate, and that develops and follows by the new enterprise resource planning a legislative agenda that is aimed at system.

Training staff in the operation AnnuAl RePORT 2006/200  of all new systems is an ongoing focus.

forums increased.
forums increased.

Public participation The legislation and oversight function activities have also increased, whilst the has received attention, and the language level of ongoing activities in the lawmaking services section was reengineered, with process declined.

In addition the Constitution the transcription service moved from one and relevant legislation inform, and is the platform to another.
A survey was conducted anchor, for engagement within the national on the research and legal capacity needs and international political or governance of the Parliamentary committees, and environment.

The year 2007 sees a focus a process started for developing and on areas to deepen debate on the role documenting standard operating procedures.
and place of the legislative arm and the Strengthening the research function to relationship between the three arms of the improve Parliament’s oversight function state, and building a people’s Parliament will receive considerable attention in the for a developmental state with the ultimate medium term.

Significant progress has objective of pushing back the frontiers of been made in the implementation of poverty.

strategic projects, moving the organisation toward achieving its vision.
The most 1.2 VISIon Statement recent of these has been the completion of Parliament’s total transformation from its our vision is: old symbols to symbols that our people can identify with.

To build an effective people’s Parliament that is responsive to the needs of the Parliament has also implemented people and that is driven by the ideal of interpreting services in both Houses in all realising a better quality of life for all the 11 official languages.

Consistent progress people of South Africa.


is being made towards the development of an oversight model for the institution 1.3 mISSIon Statement and enhancing capacity to committees to support the growing oversight mandate.

As the freely elected representatives of Parliament also embarked on training the people of South Africa, our mission programmes for members.
In building a is to represent, and to act as a voice of more effective and efficient institution the people, in fulfilling our Constitutional Parliament has successfully implemented functions of passing law and overseeing numerous projects to enhance the ICT executive action.

infrastructure with new networks and data centre.


In addition, the institution’s facilities this means: have been renovated with new training facilities and the creation of additional A people’s Parliament to transform an committee rooms.

entire society.
Establishing a society based on democratic values, social justice and In the last three years the demand on fundamental human rights members of Parliament to engage in oversight activities and participate in international organisations, events and  AnnuAl RePORT 2006/200 ParlIament of the rebublIc of South afrIca A people’s Parliament of freely elected co-operative government representatives building on the foundation of a democratic and open society based on Co-operating with other spheres of the will of the people, their participation government and access to Parliament A people’s Parliament providing a national forum for public consideration of issues, Professionalism and good institutional governance which includes educating, informing and Accountability and transparency, value for involving the people of South Africa in money, customer focus, service quality and its processes and acting as a voice of the a good work ethic people 1.5 core objectIVeS A people’s Parliament co-operating with other spheres of government as it deepens The core objectives for the Parliamentary and entrenches our democratic values Service indicate our main business.
A people’s Parliament working with They are: continental and international bodies to create a new democratic and participatory world order core objective 1: To pass laws (legislation) A people’s Parliament passing good laws, and scrutinising and overseeing executive core objective 2: To oversee and scrutinize executive action (oversight) action, as it moves to improve the quality of life of the people of South Africa, building a united and democratic South Africa 1.4 ValueS core objective 3: To facilitate public participation and involvement core objective 4: To participate in, promote and oversee co-operative We believe in the following values: government core objective 5: To engage in, participate in, and oversee international participation constitutionality • Democratic values of human dignity, equality and freedom • Social justice and fundamental human rights People-centeredness Respect, integrity and service delivery AnnuAl RePORT 2006/200  achievements of Strategic objective 1. build a quality process of scrutinising and overseeing government’s action Output measure Target 2006/0 Build an oversight process that ensures Develop an oversight model; March 2007 a quality process of scrutinising and overseeing government’s action, and that Develop a quality oversight and is driven by the ideal of realising a better accountability process; quality of life for the people of South • Institutions Supporting Democracy Africa • Audit public funded institutions Conduct research into best practices of oversight and international practices on oversight; Determine and implement systems and human resource capacity for the function of the process.
actual achievements of the strategic objectives: development of the Parliamentary oversight model The Parliamentary Oversight Model is a model intended to give the broad framework for Parliament to conduct oversight within its five-year term.

The model intends to address the institution’s challenges of long-term oversight, programming, executive accountability and resourcing.

The oversight model is currently in draft form and will be finalised for adoption by the Joint Rules Committee in 2007.
Institutions Supporting democracy The Task Team has investigated the role of the Institutions Supporting Democracy and its place within the oversight model of Parliament.

Interviews were conducted with Chapter 9 Institutions, which addressed the independence of State Institutions Supporting Democracy, their understanding of oversight and accountability, and their working relationships with Parliament, budgets and reporting.

A final report has been completed.


The findings in the report have been utilized in the development of the oversight model.

audit of Public-funded Institutions The need for Parliament to pay greater attention to overseeing and holding Constitutional, Statutory and Executive bodies accountable for the implementation of legislation was identified.

This project conducted research to identify all public funded institutions accountable to Parliament due to constitutional or legislative requirements.
A total of 750 institutions were identified which are functioning in the national, provincial and local spheres of government.

Parliament is in the process of determining their lines of accountability to Parliament.

The research explored how parliamentary oversight could be linked with organs of state.
10 AnnuAl RePORT 2006/200 ParlIament of the rebublIc of South afrIca The rationale for this approach was intended culture operating within the ambit of to discern how lines of accountability these underlying values and spirit of the are arranged across the three spheres of Constitution whilst taking cognizance of the government, and how this accountability vision of Parliament.

chain impacts on organs of state exercising public powers and performing public The Constitutional Landscape aims to functions.
It has also attempted to situate provide a perspective on provisions of the practicalities of performing oversight the Constitution that are cited as the in the context of a web of constitutional constitutional provisions relating to provisions coupled with evolving the interrelated themes of oversight, intergovernmental statutes.

accountability, transparency and responsiveness.


The central argument of constitutional landscaping this paper is that Parliament must maintain oversight with reference to the Preamble The Ad Hoc Joint Sub-Committee on and the Founding Provisions of the Oversight and Accountability recommended Constitution, including democratic values, that Parliament, through the Joint social justice and human rights.
This paper Rules Committee, compile a document has been utilized in the development of the landscaping the constitutional provisions oversight model.

dealing with the interrelated themes of oversight, accountability, transparency constitutional negotiators Interviews and responsiveness, and outlining international trends.
The Sub-Committee One of the Joint Rules Committee resolutions further recommended that following the was the need for the development of an tabling of the above-mentioned document, understanding of oversight.

This objective debates, workshops and discussions was to be attained through interviews should be programmed and organised with constitutional negotiators.

A report in within Parliament, first amongst Members relation to this project has been completed.
themselves, and then later on expanded The report presents the findings that to include other stakeholders with the emerged from a survey of the views of objective to develop a broad understanding constitutional negotiators regarding issues of the oversight role and functions of surrounding oversight and accountability.

Parliament within our constitutional The survey was conducted through the use democracy.

of a questionnaire, which was responded to in written form or through interviews.
The document builds on the view of the Inputs received from these constitutional Sub-Committee that oversight is not negotiators have been utilized in the only the responsibility of the National development of the oversight model.

Assembly based on section 55(2) as an “obligatory minimum standard”.
Instead, Project Outputs: oversight should be established on a • Adopted Oversight Model for Parliament broad approach based on the underlying • Training of Members and employees on values of the Constitution with the idea of the new Oversight Model building a strongly entrenched democratic AnnuAl RePORT 2006/200 11 2. further build a people’s Parliament that is responsive to the needs of all the people of South africa Output (KPA) measure Target 2006/0 Further build a people’s Parliament that Instill the value of being people-centred in March 2007 is responsive to the needs of all the the institution; people of South Africa, deepening public participation and involvement, and being Provide opportunities to deepen people-centred democracy; Be responsive to people’s needs; Conduct programmes and projects furthering education and information about Parliament; Act as the voice of the people; Include people on the periphery; Provide access to Parliament; Set up Parliamentary Democratic Offices.
actual achievements of the strategic objective: develop new parliamentary symbols Parliament had been using the symbols that dated back to 1963 that reflected the composition of the Union of South Africa.

These symbols did not reflect the diversity, unity and values of the new Democracy and as such in 1999 Parliament embarked on a process to change these symbols.
The project was completed with the installation of the People’s Mace in the National Assembly and the Black Rod in the National Council Of Provinces.

develop a new Parliamentary image and position This project introduced the new Parliamentary Emblem that promotes the vision, mission and values of Parliament to the people of South Africa.
The emblem was developed through a nationwide public participation process that led to the selection of designers from across the country to develop an emblem that represents the people’s Parliament.

The emblem was unveiled at a joint sitting of Parliament on 27 March 2007.

The project also developed the identity manual and organizational communications standards.

african Peer review mechanism (aPrm) assessment.


The African Peer Review Mechanism (APRM) is a key accountability and self-assessment element of Africa’s development project, the New Partnership for Africa’s Development (Nepad).

The APRM seeks to ensure that governance and national management conform to agreed political, economic and corporate governance values, codes and standards.

It further aims to ensure that the mutually agreed objectives for socioeconomic development detailed in Nepad are achieved.
12 AnnuAl RePORT 2006/200 ParlIament of the rebublIc of South afrIca 10-Year review project This project is conducting a review of actual achievements of the strategic objective: all the achievements and challenges of develop new parliamentary symbols Parliament since 1994.

The review was compiled in a publication to be launched Parliament had been using the symbols later this year.
The publication covers the that dated back to 1963 that reflected the development of the democratic Parliament, composition of the Union of South Africa.

procedural development and parliamentary These symbols did not reflect the diversity, transformation since 1994. unity and values of the new Democracy establish Parliamentary democracy on a process to change these symbols.
The and as such in 1999 Parliament embarked offices (Pdos) project was completed with the installation of the People’s Mace in the National The objective of the PDO project is to develop a mechanism for Parliament to Assembly and the Black Rod in the National Council Of Provinces.
inform, educate and involve the people of South Africa in rural and less serviced areas develop a new Parliamentary image and in the public participation processes of position Parliament by establishing fully operational Parliamentary Democracy Offices in all nine This project introduced the new provinces by close of the 3rd Parliament.

Parliamentary Emblem that promotes the Project Outputs: vision, mission and values of Parliament to the people of South Africa.
The emblem • Develop a PDO Concept Document; was developed through a nationwide • Identifying the PDO locations and public participation process that led to buildings; the selection of designers from across • Renovating / constructing the buildings; the country to develop an emblem that • Establishing administration and represents the people’s Parliament.

The management capacity in Parliament; emblem was unveiled at a joint sitting of • Equipping the offices with mobility for Parliament on 27 March 2007.
The project also developed the identity manual and organizational communications standards.

public outreach; • Recruiting and training of PDO staff; • Setting up Information Technology infrastructure and resource facilities; • Defining the PDO operational processes; • Integrating the PDOs into the core functions of Parliament.
AnnuAl RePORT 2006/200 13 3. build an effective and efficient institution Output (KPA) measure Target 2006/0 Build an effective and efficient institution Improve communication; March 2007 • Enterprise Resource Planning (ERP) System • Datacentre Infrastructure Project Improve institutional governance and policy; Implement modern systems and technologies; • Implement a digital recording system Improve human resources capacity; • Conduct a skills audit • Competency Assessment Project • Team development programme Provide an institutional culture that enables service delivery; Provision of space; • Refurbish and upgrade committee rooms Accommodation and facilities actual achievements of the strategic objective: enterprise resource Planning (erP) System Parliament implemented a new ERP solution for Finance, Human Resources, Members’ Travel and Procurement.
The Oracle-based ERP system went live in 2006 and provides Parliament with many efficiency features such as employee self-service for leave applications and electronic payslips.

datacentre Infrastructure Project This project implemented Parliament’s server and storage infrastructure to cater for the growing demands due to increases in the staff numbers and content systems.
The project provides the Parliamentary Content Management System with sufficient storage capacity to archive all the institution’s information electronically.

14 AnnuAl RePORT 2006/200 ParlIament of the rebublIc of South afrIca Implement a digital recording system committee rooms across Parliament.

The project refurbished 7 committee rooms and Parliament has implemented a digital created 10 new committee rooms and two recording system to enable the digital Members’ lounges.
recording of proceedings in both Houses, thus reducing the turnaround time related team development programme to the distribution and production of Parliamentary records (Hansard).

This digital This project established a number of recording system contributes significantly sporting codes, wellness programmes and to increase the speed of service delivery of other events to foster greater teamwork, the Reporting Unit of the Language Services development and co-operation.

Parliament’s Section.


Institutional Policy wellness programme has now become an annual programme influencing the culture of the organisation as a caring organization.

Refined and developed new policies and procedures.

Successfully implemented policies and organising the policy writing learning course.

conduct a skills audit The skills audit project was completed with the development of a competency model for the institution.

This was subsequently used in the Competency Assessment Project.
competency assessment Project This project assessed the competencies of all senior parliamentary employees to determine the existing competencies against the future requirement of Parliament and their positions.

The assessment allows Parliament to start developing individual skills development programmes to address the developmental gaps and evaluate the suitability of employees to fulfill their functions.
refurbish and upgrade committee rooms This project is aimed at the refurbishment of existing committee rooms, and the identification and development of additional AnnuAl RePORT 2006/200 15 ii.

Vote Performance 16 Vote PerformAnce ii.


Vote Performance 2.2 Aim of the Vote Parliament has adopted an International Relations policy that guides its interaction The aim of the Vote is to provide the with the rest of the world and how it support services required by Parliament to receives international visitors to Parliament.
fulfil its constitutional functions, to assist There is still more work to be done in this political parties represented in Parliament regard in building internal capacity, enabling to secure administrative support and service Parliament to engage with international constituents, and to provide Members of relations issues on a higher level than Parliament with the necessary facilities.
today, including a content-based executive 2.2 oVerView And Key Policy deVeloPments development programme to develop capacity in international relations and to establish specialist areas of work within the International Relations Section.

In this financial year Parliament conducted a review of the impact of the Promotion Parliament aims to improve public of Equality and Prevention of Unfair participation in all parliamentary processes Discrimination Act of 2000.

The review as set out in the Constitution.


The new concentrated on the impact of the Equality Oversight and Accountability Model aims to Act on the lives of women and people make the parliamentary oversight process with disabilities.

A report was tabled in more effective and efficient.
An integrated Parliament to enable it to intensify its fight Public Participation Model that integrates against poverty and take concrete steps public participation into the core functioning in implementing the recommendations of of Parliament is the process of development.
the review campaign, including a review The model will inform all public participation of the Equality Act of 2000, the adequate provision of monitoring information, and address specifically shortcomings in terms programmes of Parliament as well as all supportive communication initiatives.
of statutory requirements for people with Parliament, in its effort to expand disabilities Parliament’s access, opportunity and space to directly be in touch with and The African Peer Review Mechanism (APRM) engage continuously with the people who is a key accountability and self-assessment are ordinarily outside national debates element of Africa’s development project, the in society, is establishing Parliamentary New Partnership for Africa’s Development Democracy Offices (PDOs) throughout (Nepad).
Parliament is in the process of the country in each province.

An ongoing increasing the capacity to monitor the activity in PDOs would be political discussion implementation of recommendations of the to obtain people’s views on matters of APRM.

national importance, major policy or annUaL rePort 2006/2007 17 legislation before Parliament.
In addition has made Parliament to successfully enter they will assist with realising the public into partnerships with Provincial Legislators participation objectives of Parliament, create in further reaching people in all corners of an immediate parliamentary presence in South Africa.
The campaign has created the the provinces, and ensure a greater level opportunities for the public, particularly of efficiency in accessing communities and the most marginalised communities, to providing ground support for parliamentary engage with Parliament and the Provincial programmes.

Legislatures.

core objectiVes The core objectives for the Parliamentary Service indicate our main business.
They are: core objective 4: To participate in, promote and oversee co-operative government Parliament and Provincial Legislatures have created partnerships that enhance opportunities of understanding and delivery according to the needs of the people core objective 1: To pass laws (legislation) at community level (youth can engage with National Youth Structures and Local Twenty-eight (28) Bills were introduced Government).
This has encouraged young in both Houses during the period under people to take part in decision-making and review, and thirty-six (36) Bills were tabled legislative processes which directly affect before committees in 2006/07 financial them.

year.

Of the thirty-six (36), twenty-two (22) were processed, finalized and reported on There is a platform of multi-sectoral by committees while 13 are still before networking on important issues affecting committees.

One Bill was withdrawn for resubmission.


the quality of life of women; this has also created an opportunity for the public, particularly the most marginalised core objective 2: To oversee and scrutinize communities, to engage with Parliament executive action (oversight) and the Provincial government.
There were a total of 3210 and 321 replies core objective 5: To engage in, participate for the National Assembly and National in, and oversee international participation Council of Provinces respectively for the year under review.

These total of replies include Parliament has been engaged in numerous the replies for the both Deputy President interactions with different countries with and President.
regard to issues pertaining to Agriculture, Land Affairs, Correctional Services, Water core objective 3: To facilitate public Affairs, Health Services, Minerals and Energy, participation and involvement Constitutional Development, Education and Home Affairs and Women Empowerment Parliament is living by its slogan that says issues.

“Masijule ngengxoxo Mzansi”, which means, “Let’s deepen the debate, South Africa”.
This 18 annUaL rePort 2006/2007 Vote PerformAnce There were other exchange information sessions where Parliament shared views and experiences around the role played by these Parliaments and the Parliament of South Africa in their legislative and oversight functions, aimed at facilitating dialogue and exploring possible areas of cooperation for mutual benefit between the respective Parliaments.
The overall focus was to build lasting friendships and sustainable working relations for the optimal benefit of the Parliaments involved.

annUaL rePort 2006/2007 19 iii.

PROGRAMMES MEASUREMENTS AND ACTUAL PERFORMANCE 20 Programmes measurement and actuaL Performance iii.
PROGRAMMES MEASUREMENTS AND ACTUAL PERFORMANCE Programme 1: administration Purpose Manage Parliament, providing procedural and legal advice and support; facilitate public involvement in parliamentary processes; facilitate Parliament’s legislative and oversight processes; and provide institutional support and corporate service.
measurable objective To provide the core support services required by Parliament to fulfil its legislative and oversight functions and to provide the auxiliary support services required to enable the institution to function smoothly.
3.1 subProgramme 1: office of the secretary Sub-Subprogramme 1: Financial Management Office Output and service delivery trends Actual performance against target KPA/Objective Measure Target 2006/07 Actual To provide timeous payment and, valid, accurate recording of transactions.

Creditors are paid within 30 days.

Prompt payment of Creditors.

Suppliers were paid and the outstanding invoices will be settled soon.

To compile and monitor the budget of Parliament.


Monthly monitoring of budgets of Parliament.

Budgets prepared within framework and timelines as prescribed by National Treasury;.

All frameworks and timelines adhered to.

Verifying and capturing all budget shifts.

To provide travel facilities for members as prescribed.

Accurate and valid travel transactions to be captured.

All travel to be conducted by members should be done through the Commerzone travel system;.

Member support provided timeously.


Monthly reports available to divisions.

Budget Councils instituted to provide platform to do this.

All shifts authorized and reconciled to original and final budget figures.

All travel facilities arranged through the Commerzone system.

All travel supporting documents inspected to ensure that they are adequate prior to payments being made.

Member support provided as and when required.


ANNUAL REPORT 2006/2007 21 Sub-Subprogramme 2: Organisational Development Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual Actual performance against target To conduct competency Profiling and Assessment of employees.

Profiling of all jobs in Parliamentary job grades C3 and above to ensure alignment of the job profiles to the strategic objectives.
Assessment of all employees occupying jobs in Parliamentary job grades C3 and above in order to identify developmental gaps.

All jobs in Parliamentary job grades C3 and above profiled.

All jobs in Parliamentary job Grades C3 and above were profiled.

All employees occupying jobs in Parliamentary Job grades C3 and above assessed.

All employees occupying jobs which fall in Parliamentary job grades C3 and above were assessed.
Provision of feedback to assessed employees outlining the developmental areas for each employee.

All employees in Parliamentary Job grades C3 and above receive feedback on the outcome of their assessments as well as areas of development.

All the assessed employees received feedback on the outcome of the assessement as well as areas of development.

To conduct culture and climate assessment of the parliament service.
Completion of a Parliamentary Completion of a service-wide as well as division- comprehensive culture specific reports based on culture and climate assessment report and climate assessment aimed outlining how the questionnaires at establishing the state of were compiled, distributed and readiness of the institution to Interpreted.

deal with more change and the impact of the previous change.

A Comprehensive culture and climate assessment report was completed with clearly outlined recommendations.
Achievements 1.

Completion of a Competency Profiling and Assessment project within budget.

2 The Competency Profiling and Assessment project, assessment of employees now forms part of the recruitment and selection process.

This allows the institution to appoint the “right” people into the “right” jobs.
22 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance Sub-Subprogramme 3: Policy Management Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual To develop and formulate internal policies.

Reviewed existing policies and developed new policies.

Draft policies and procedures developed.

18 draft policies developed.

Actual performance against target Policy training course.

To provide research support, analysis and advice.

Provide research support and analysis.


Reports and research papers.

11 draft procedures developed.

Arranged a policy writing course for Managers and Specialists.

Provided analytical research papers to assist in decision-making.

Member support provided as and when required.

Provided advice on policy issues.

To monitor, assess and evaluate activities of parliamentary service.

Develop mechanisms for monitoring, assessment and evaluation.

Effective mechanisms/ instruments in place.


Developed templates for monthly, quarterly and annual reports.

Developed monitoring framework for policy implementation Developed electronic instrument for monitoring policy implementation.

Achievement Successful organisation of Policy Writing training course.
ANNUAL REPORT 2006/2007 23 Sub-Subprogramme 4: Strategy and Business Planning Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual To facilitate and maintain Strategic and Business Planning of Parliament.

Facilitate and maintain the environmental analysis.

Comprehensive, reliable, clear, timely and proactive.

Environmental Analysis review.

Actual performance against target Facilitate and maintain the According to regulatory frameworks.

Strategic Plan tabled in June 2006.


Strategic Plan.

Facilitate and maintain the According to planning policy Business Plans reviewed.

Business Plan(s).

To monitor and implement the Strategic Plan.

Programme management of strategic objectives.

According to institutional policy.

Programme for Strategic Objectives managed.

Management of institutional According to institutional policy.

Projects managed.

projects.

Project management support.

According to institutional policy.


Project support provided.

Co-ordinate and facilitate the According to donor and institutional Donor programmes planning and submission of policy.

Co-ordinated.

projects for Donor support.

achievements Strategic and Business Planning • Tabling of the reviewed Strategic Plan in June 2006.
• Annual Strategic Summit held in July 2006 • Review of Divisional Business Plans • Completion of 13 Business Plans for Portfolio Committees Projects • Image and Positioning project – launch of new emblem • Upgrading of various committee rooms (including the Secretary’s boardroom) 24 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance Project office Project Outputs: • Best Practice Guide The Strategic Objectives are divided into 61 • Training of members and staff on the strategic projects spread across the five-year Best Practice Guide term of the third Parliament.
Since 2004 Parliament has successfully implemented Develop Rules for oversight processes 21 projects, 25 are currently managed at different stages of the project cycle To accommodate the implementation of (initiation, planning, execution or closure) the Oversight Model, the Parliamentary and 16 projects are still to be initiated.

Rules will have to be reviewed.


Once the Projects in implementation Joint Rules Committee adopts the Oversight Model, the Task Team would have to finalise the review of the Parliamentary Rules and The following strategic projects have been they would have to make recommendations initiated and are in different phases of to the Joint Rules Committee as to the delivery: proposed amendments that need to be Best Practice on Oversight effected.
The review process would assist in The Best Practices Guide derives its mandate identifying areas where the rules are silent from the Joint Rules Committee.

The Task on certain current practices and to identify Team on Oversight and Accountability is in the rules which would cater for current the process of finalizing the Best Practice unwritten practices and which would Guide for Committees.

It purports to support the oversight model.


capture in a single document, for ease of reference, both new ideas on oversight as Project Outputs: well as those already contained in different • Identification of rules to be added or parliamentary documents prepared over the modified past decade.

• Adoption of the new rules The need was identified for the Best Develop Legislative Framework for Practice Guide to address key procedural Oversight components of best practice identified within committees.
It recognises that In terms of Section 77 (3) of the flexibility has to be obtained in the Constitution, Parliament must provide for preparation of committee programmes for a procedure to amend money Bills before oversight, as many exigencies arise from Parliament.

The mandate from the Joint time to time and have to be immediately Rules Committee to the Task Team was that accommodated.
the Task Team develops draft legislation incorporating a procedure to amend money It will become a practical institutional tool Bills.

The draft legislation has been finalized to improve the effectiveness of committees.

and will be presented for consideration to The Best Practice Guide is being developed the Joint Rules Committee.

to take cognizance of the oversight model.


ANNUAL REPORT 2006/2007 25 Project Outputs: Unified Communications Project • Development of Draft Legislation • Submit Draft Legislation to the Presiding In order to fulfil the core objectives of Officers for referral to relevant Parliament successfully, Members engage committee to process into an Act.
in the following activities away from their offices: study groups, committee implement the Parliament Content work, plenaries, caucus meetings, public Management System (PCMS) participation meetings, constituency work and international participation.
Members The Parliament Content Management of Parliament also spend their time divided System seeks to achieve the following between their constituencies and Cape objectives: Town and their International Participation • To ensure that Parliament meets activities often result in international travel.

legislative and policy requirements which pertain to the management The nature of the activities mentioned of records and information in the public above decreases the time that a Member of sector (e.g.
National Archives Act and Parliament is able to work from a desk.

Promotion of Access to Information Act) • To provide an integrated approach to the The Unified Communications project aims management of institutional documents to provide members with a single mobile and records.

communication tool that integrates all • To improve on Parliament’s ability communications into one device: a pocket to share and exchange information and PC or a Personal Digital Assistant (PDA) knowledge.
with cell phone capabilities.

The system • To improve administrative efficiency would avoid the time and effort it takes and effectiveness through automated in accessing messages from different workflow processes for the core communication tools such as e-mail, voice business of Parliament (e.g.

legislation, mail, fax and SMS.

It also allows extensive committees, questions and oversight mobile access to Parliamentary information, processes).
calendaring and communications when not The system will be rolling out in the first in the office.

half of 2007.

Project Outputs: The Unified Communications Project is currently running a three-month pilot project until the end of June 2007.

During • The provision of an enterprise-wide the last two weeks of March and the central repository for document and first two weeks of April 2007 fifty-seven records management.
Members of Parliament in the pilot group • The workflow automation of received their pocket PCs.

Parliament’s core business processes to enhance Parliament’s ability to track Project Outputs: and monitor efficiency and progress of • Rollout of pilot project legislation, Members’ questions, • Evaluation of pilot project committee work, and oversight • Plans for institution-wide rollout processes.
26 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance • Rollout to all 450 Members of candidates in 2007-08, 48 candidates in Parliament 2008-09.
• Training of IT Support to assist members Provide committee rooms with systems • Post development Project Outputs: and technologies • Appointment of 8 Senior Researchers, 29 Researchers, 45 Content Analysts, This project was approved in 2005 and has 8 Librarians and 7 Administrative resulted in the implementation of modern Assistants for the Legislation and digital committee room systems in the Oversight Division National Assembly, NCOP and Old Assembly • Induction and integration of the new buildings.
To date seven committee rooms recruits to the institution.

have been electronically refurbished.

• Office space and equipment for new The project plans to further upgrade the appointments electronic systems of committee rooms E249, M46, the Old Assembly Chamber and Establish a training programme for Good Hope Chambers, where systems are members and employees in oversight- outdated and urgently require replacement.
related areas Project Outputs: Parliament has appointed a consortium of • 11 modern committee room systems service providers to develop a curriculum implemented for Members of Parliament to better equip • Training of parliamentary staff to utilise them for the role of oversight.

The project and maintain these systems.


will not only develop the curriculum but will Enhanced Capacity for Oversight provide Parliament with a virtual university also, through a series of accredited courses, In order for Parliament to effectively skills.

This programme will also be extended conduct oversight, the institution requires to parliamentary employees.

for the future development of parliamentary increased research and analytical capacity for committees.
This oversight project is Project Outputs: aimed at facilitating the rapid recruitment • Appointment of accredited service of specialised support capacity for providers committees over the period of three years.
• Development of parliamentary specific The recruitment drives under this project curriculum will bring on board support capacity • Provision of training facilities and • of the following nature: subject expert administration Researchers; Content Analysts; Librarians • Provision of courses and Administrative Assistants to provide • Review of programme members and committees with substantive knowledge and specialised information relevant to their oversight work.
The three- year recruitment cycle will be undertaken in two recruitment drives as follows: 49 ANNUAL REPORT 2006/2007 27 Establish a communication and co- This project aligns functional multilingualism ordination mechanism across committees as a constitutional requirement with the and clusters institutional value of people-centeredness and provides the impetus to change the One of the resolutions of the Task Team was institutional culture to become a more the development of guidelines for Select inclusive and representative reflection of our and Portfolio committees for joint planning diversity.
and protocols to assist committees with joint planning.

The Task Team is currently in One of the aims of the LPIP is to develop the process of developing these guidelines sufficient capacity, both at a functional based on the Oversight Model.

system and human resource level, Project Output increasing and balancing the linguistic output and input.
This implies the building • Adoption of guidelines for joint planning of sufficient internal capacity of the and protocol project’s primary customer, the Language • Implementation of rules, system and Services Section (LSS), and ensuring quality capacity to facilitate joint planning and • multilingual service delivery in all 11 official protocol languages and SA Sign Language (SASL) to the customers of the institution, internally The Language Policy implementation and externally, by using a phasing-in Project (LPiP) approach over a proposed period of six Parliament gives expression to our years.
democracy and entrenches representability.

Milestones achieved by the project were The LPIP refines and inculcates these the undertaking and implementation constructs by integrating multilingual of the work-study analysis results to communication into the daily activities and optimise changes to the organisational outreach of the institution.
structure in order to meet the additional demands created by the language policy; The political mandate of the LPIP emanates also a linguistic quality control level was from the linguistic rights as entrenched introduced to the organisational structure to in the Constitution of South Africa, 1996. ensure quality service delivery in all official This project contributes significantly to the languages in the reporting, translation, and incorporation of the linguistic wealth as part interpreting units of the LSS.
of the indigenous knowledge obtainable in the country, critically positioning the Prior to the aforementioned work-study, institution for the 21st century.

Data simultaneous interpreters were appointed published by Statistics SA underline the to address the immediate demands of the importance of this project with the fact that interpreting services in both parliamentary more than 38,7 million or more than 90% of Houses.
As a direct result of the project the the current South African population do not simultaneous interpreting service outputs in use English as their mother tongue.

the Houses increased by 550%, providing a continuous service in all official languages during parliamentary proceedings.
SASL- 28 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance interpreting broadcasting will be introduced Project Outputs: during the second quarter of 2007, • Building simultaneous interpreting which will conclude this phase.
Various capacity to render a quality service to infrastructure, technical and functional the institution in all 11 official languages systems have been introduced into the and SASL - 296 Language Practitioners institution, which also meets industry (Interpreters) standards in order to render simultaneous • Create translation capacity to interpreting, reporting and translation render a quality service to the institution services in all official languages.
The digital in all 11 official languages – 117 recording system is one of the notable Language Practitioners (Translators) achievements.
• Install and establish adequate equipment, infrastructure and workspace Other relevant milestones are the in the organisation to support development and expansion of reporting multilingual service outputs by building and translation capacity to reduce and equipping booths and offices to turnaround time and to enable service support service delivery in the current delivery in all official languages.

Upcoming 22 committees’ venues of Parliament.


phases of the project have an additional • Establishing and implementing a directive to deal with appointing staff on a functional organisational structure sessional basis, which will present unique to ensure the delivery of quality opportunities and challenges.
multilingual language services through the establishment of an Interpreting Numerous project challenges exist that Unit and additional managerial support are related to innovative problem-solving structures, creating a quality control demands on the project team and balancing level of 35 Senior Language Practitioners cost-effectiveness with quality service and the related required Controllers delivery.

Interdepartmental co-operation, positions according to internal policies.
as a project strategic objective to grow and • Research and implement appropriate share the limited skilled resources and the business processes and technology optimisation of existing resources, remains systems to maximise service delivery an issue.
A long-term mature funding enabling multilingual publishing approach, similar to the generally accepted outputs of the institution to be installed project management approach to support and established, reducing turnaround implementation sustainability, will further time required, such as the digital maximise the impact this project has on its recording system and the interpreting customers.

Short-term and medium-term quality control system.


spatial constraints of the institution have a further negative impact on the life cycle of Development of Translation Systems the project and remain a challenge.

This project, currently in the design and procurement phase, intends to apply technology to reduce the turnaround time required to translate parliamentary content into the 11 South African official languages.
ANNUAL REPORT 2006/2007 29 This solution will increase the quality of Project Outputs: multilingual service delivery output of • Develop systems specification translation-related activities relating to • Acquire and implement system the production and publication of Hansard, • Train Language Services Staff on the the translation of general documents and system the translation of Bills and other legal documents, contributing to the objective of implement a video-conferencing system an effective and efficient institution.
This project is part of a national video The mandate of this project is founded in conferencing project supported by the the language clause of the Constitution of EU-Legislature Support Programme, aimed South Africa, supporting and upholding the at linking all nine provincial legislatures implied linguistic rights of the population with the national legislature via video of South Africa.

This project, driven by the conferencing.


institutional values of constitutionality and people-centeredness, will use available Project Output: technologies and systems to incorporate • Video Conferencing linkage with all written indigenous knowledge produced nine local legislatures from both Houses in the institution into all daily activities, of Parliament positioning the institution to lead the • Trained staff to support and maintain the cultural renaissance in South Africa.
system Effective multilingual communication, an Parliamentary Website Project essential building block of the institutional vision to take Parliament to the people, The primary objective of the project is to will be established through the building build a new integrated, interactive and of a database and systems in the official dynamic website in order to provide a languages and add efficiency to the two-way participative relationship between translation process by making it easier to Parliament and the citizens of South deal with multilingual text or different Africa, Members of Parliament, relevant variations.
stakeholders, international governments and the media, using the web channel.

The broad objectives of this project will enable Parliament to build a database of The new website will: corpora for the 11 official languages by • Enable greater public participation; using available parliamentary linguistic • Provide a holistic view of Parliament’s content and by further developing related business; content to enhance the translation • Provide a singular view of Parliamentary turnaround time.
Translation quality will be information to all stakeholders and assured through standardisation with the customers; added value of nationally contributing to • Establish and maintain an Internet language development in South Africa.

presence to inform the stakeholders (nationally and internationally) of legislation, oversight, public 30 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance participation and international The Parliamentary Communication Service participation activities.
would provide strategic political and • Provide an interactive and /or communication support to the institution feedback facility for public to engage through internal communication, media with Parliament’s public participation management and productions, public processes.

relations, public education, content development and specialist communication Project Outputs: services.
• Analyse Parliament’s current website environment Project Outputs: • Develop user requirements • Developing job description and approval • Develop technical requirements for the new structure • Design and develop interim website • Capacitation of the new structure • Deploy Content Management Software • Build and deploy a prototype of 50 html Refurbishment of Members’ Offices pages • Develop and implement the final Parliament has the difficult role of allocating website • Train 20 administrators offices and furniture to political parties based on the proportions determined during elections and floor crossing periods.
Public Affairs Restructure (Establishment Currently furniture is allocated without of the Parliamentary Communications systematic thought to the Members’ Service) standing within Parliament.
There is no uniformity in what a Member may receive In July 2006, the Secretary to Parliament in terms of furniture and often the furniture constituted and mandated a Task Team on items are broken, mismatched or have been Public Affairs, Protocol and international haphazardly repaired, making it difficult for Relations (IR), to work with the respective Members to conduct official business with structures on transformational processes members of the public effectively within aimed at enabling better performance of their offices.
the Public Affairs section of Parliament.
The proposal developed proposed the Project Outputs: establishment of the Parliamentary • Development of furniture standard Communications Service with the objectives • Development of prototype show offices of: • Appointing furniture manufacturers • Refurbishment, delivery and installation • Promoting the image and a better of 400 Members’ offices understanding of Parliament and its role • Disposing of old furniture • Promoting public education and public participation in the processes and activities of Parliament • Providing communication support to the Legislative and Oversight role of Parliament ANNUAL REPORT 2006/2007 31 Space Utilisation Project This project is meant to address the spatial problem and a lack of adequate facilities in Parliament.
The need for banqueting and hosting facilities, a need for a joint seating chamber with a public gallery, VIP facilities to receive foreign dignitaries and additional space provision for identified offices.

32 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance sub-subprogramme 5: Protection services Output and service delivery trends.

KPA/Objective Measure Target 2006/07 Actual Actual performance against target To provide safety & security within the precincts of Parliament .
Contingency planning.

Providing contingency plans for all eventualities in order to ensure the safety of persons and the ability of the institution to continue with its business.

Parliamentary Emergency Preparedness Manuals were developed in conjunction with the SAPS.

These manuals include all evacuation routes for all buildings.

Internal Movement Control.

Restricting the movements of All manuals have been finalized, persons to authorized areas only.

printed and delivered and are ready for rollout.


During this period the access control monitoring facility was upgraded and is in use.

All Operations Support Personnel received training in the use of the monitoring room.

RF reader networks in Parliament have been activated.

This enhances the control of movement of persons within all Parliamentary buildings.

During this year Parliament experienced several upgrades and renovations.
The high number of contractors on site put serious strain on human resources resulting in additional overtime being worked by employees.

26 Protection Officers were appointed this year.

This improved the control of contractors and visitors on the parliamentary precincts.

Entrances such as the NCOP, service entrances and the NA basement entrance are now staffed for the first time.
This also made it possible for the Protection Service to introduce patrols, reaction services, escorting of visitors in 90 Plein Street and 24-hour monitoring of the Nerve Centre.

ANNUAL REPORT 2006/2007 33 sub-subprogramme 5: Protection services Output and service delivery trends.

KPA/Objective Measure Target 2006/07 Actual Actual performance against target Environment safe & secure.

Creating a safe and secure working During this year the Protection environment at Parliament.
Services have on a regular basis inspected all fire escapes, stairs and doors.

Tests were also conducted on: Fire extinguishers & hydrants X-ray machines & Metal detectors All lifts Gas installations Generators & Transformers All safety equipment inspected daily.

Ongoing repairs are being effected where required.

Access Control.

Providing effective access control at A new Security Policy was Parliament.

.

introduced.
.

introduced.

This clarifies roles and responsibilities of the South African Police Service and Parliament Protection Services.

Conditions of access signage were erected at all entrances.

Structural problems relating to aluminum door fitted with access control equipment is a continuous problem effecting the down time of the system.

DPW are addressing this problem.


Preparations for the reissuing of permits to all permit holders have been finalized as all permits have reached the end of their guarantee period.

Stock has been procured and a roll-out is scheduled for the next financial year.

Personnel Security.

Ensure that persons accredited at Several initiatives have been Parliament do not pose a threat to initiated to enhance the level of the institution and that the persons security at Parliament.
have the appropriate levels of clearance for their respective jobs 34 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance sub-subprogramme 5: Protection services Output and service delivery trends.

KPA/Objective Measure Target 2006/07 Actual Actual performance against target Protection Services started with the re-vetting of all Parliamentary employees.

Operator Support Personnel have all been trained by the NIA in the administration of vetting documentation for Parliament.
Protection of Information.

Ensure that specific classified During this year the Protection documentation is protected upon Services in conjunction with SAPS request.

and NIA were responsible for the protection of the National Budget embargo and mid-term budget.

No information breaches reported.

Theft of Parliamentary property.

Minimize theft at Parliament.


During this financial year the following thefts were reported to the Protection Services Section: A two point plug was stolen from the office of an MP Laptop in Old Assembly IPAQ stolen in 90 Plein street.

Theft of money out of staff member’s purse.

Theft of newspapers.

Theft of portable air conditioner.

Video machine Desktop computer Tablet computer Protection of Property.

Ensure the protection of Parliament’s The fire detection system of assets.
Parliament has been upgraded and is monitored 24 hours per day.

All protection services staff received training in fire fighting, fire marshal training and evacuation and procedures.

Protection of Chambers at Parliament.

Provide chamber security to the National Assembly Chamber and the NCOP Chamber.

Only NA Chamber received security support from the Parliamentary Protection Services.
Since the appointment of additional Protection Officers ANNUAL REPORT 2006/2007 35 sub-subprogramme 5: Protection services Output and service delivery trends.

KPA/Objective Measure Target 2006/07 Actual Actual performance against target the Protection Services are now rendering security support to both Houses of Parliament.

Key Control.

Ensure the effective control of the institution’s keys.

The locks of all Members of Parliament were upgraded with high security locks.
In addition, all locks of committee rooms were also upgraded.

Two Key Control Officers were appointed in June 2006.

The Key Control Office is busy with a key audit to determine upgrades for the next financial year.

Protection of Events and special Provide effective security at events The Protection Services provided visits.

and Special Visits.

protection for the following events, and official visits: Visits: The Protection Services provided protection during 45 foreign visits.
Events: SADC-PF Launch of the new emblem Parliamentary Network on the World Bank NCOP visit to Gauteng NCOP visit to free state Women’s Parliament Youth Parliament International Women’s conference 10th anniversary of the Constitution.

Official opening of the National House of Traditional Leaders 36 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance sub-subprogramme 5: Protection services Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual performance against target Actual BUDGET DAY State of the nation address 2007 Progressive Women’s Movement of SA Workshop hosted by Speaker.

Effectively manage security related Upgrade of the access monitoring events.

room completed.

A Down Room for all staff is still being developed in the Old Assembly basement.

Upgrade of the 90 Plein Street entrance completed.

Upgrade of the enhancement of CCTV systems, not completed.
Provide programs to the Documentation is prepared and Parliamentary community to make will be forwarded to all Members them aware of security policy and and staff during the Emergency procedures.

Preparedness Roll-out.

ANNUAL REPORT 2006/2007 37 sub-subprogramme 6: member’s interest Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual Actual performance against target To implement the Code of Conduct for Members of Parliament Publish Annual register of Update the Register of Members’ The 2006 Register of Members’ Members’ Interests.

Interests.

Interests was adopted by the Joint Committee on Ethics and Members’ Interests in 2006.

The Register was published and distributed to various stakeholders.

The 2006 register was also published on the parliamentary website.

No Reported errors.
No Reported errors.

Investigate complaints against Facilitating and coordinating the The Office of the Registrar of Members of Parliament.

investigations.

Members’ Interests investigated three complaints against twenty Members of Parliament.

The Office was finalising one complaint, all the investigations have been concluded and reports of all the investigations have been tabled in both Houses.

Reports adopted in both Houses.


Provide Advice on the Code Checking the status of directorship of In order to assist Members in of Conduct to Members of Members with CIPRO.

Checking the complying with the Code of Parliament.

status of directorship of Members Conduct, the Company and with CIPRO.

Intellectual Property Rights Organisation (CIPRO) was requested to assist members in checking the details of their directorships as it appears on the CIPRO record.
Approximately three hundred Members responded to CIPRO help desk in parliament.

Written advice was given to Accurate advice provided within individual Members on issues of three days of requests.

disclosure.

38 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance sub-subprogramme 6: member’s interest Output and service delivery trends.

KPA/Objective Measure Target 2006/07 Actual Actual performance against target To provide support to the Joint Committee on Ethics and Members’ Interests.
The Joint Committee on Ethics Meetings arranged and reports The Joint Committee on Ethics and Members’ Interests held a completed.

total of eight meetings in 2006. and Members’ Interests met with its counterparts from Indonesia, Germany and Canada during their visits to the South African Parliament.

Reports and minutes adopted.

Keep track of policy developments.

Follow local and international The Registrar of Members’ debates on developments in ethics.

Interests attended an International Draft tabled.


Conference of Ethics Professionals at Oxford, in April 2006.

The Revised Draft Code of Conduct was tabled for consideration of the Committee.

ANNUAL REPORT 2006/2007 39 sub-sub-Programme 7: treasury advice and internal audit Output and service delivery trends.
Actual performance against target KPA/Objective Measure Target 2006/07 Actual Co-ordinate Audit To ensure that the activities of All members accepted the offer and Members signed their letters of Committee (AC) Activities the Audit Committee are co- sign their contract before financial appointment as planned.

Contracts and to ensure that it is ordinated in the manner that will year end.
were signed in April 2007. functioning ensure that they discharge their responsibilities effectively end efficiently in compliance with the approved AC Terms of Reference and their contracts.

Amended Terms of reference for the The new AC has adopted the AC to be approved by the POs before amended charter in their first adoption by the AC.

meeting held on 29 March 2007.


To ensure that the institution has effective systems of risk management, internal control and governance To enhance a systematic, structured and well co-ordinated and integrated risk management function throughout Parliament To ensure meetings are held as The AC held two meetings during provided in the terms of reference.
the current financial year and one Facilitation, co-ordination of the development of the Enterprisewide Risk Management (ERM) Framework to be developed, adopted by management and approved by the STP by end of March 2007. the inaugural meeting.

The Revised Framework is in draft form and not yet adopted by management.

Risk assessment and management methodology has been developed awaiting the approval process and the formal appointment of the RMC members.
40 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance sub-sub-Programme 7: treasury advice and internal audit Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual Actual performance against target Ensure a new Risk Management Revised Risk Management Committee (RMC) is established, Committee (RMC) charter and/or restructured and functional by the Terms of Reference with the risk end of March 2007. management philosophy has been endorsed by Secretariat of Parliament.

The restructured RMC will be fully functional and launch will be held in the financial year 2007/08.
Facilitate development of a risk Identification of key risk areas profile of the institution has been done through the development of Three year strategic plan of the unit and will be reviewed in October 2008.

To ensure that there is effective system of fraud prevention To ensure that organizational Organising and facilitating fraud Fraud Prevention Awareness culture of financial management prevention awareness campaigns.
Campaign for the year took place and accountability is improved and that all staff upholds the image and subscribes to Parliament ethical values and the principles of good governance.

on the 30th March 2007.

The Fraud Prevention program for the year was developed and will be implemented in 2007/08 financial year.

Whistle blowing Hotline reports to be The Hotline is outsourced.

The managed and effectively monitored whistle blowing reports from on a monthly basis.
the hotline are monitored on a monthly basis and followed up where necessary.

To develop a whistle blowing policy These are both at a draft stage and review the Fraud Prevention and will be finalized during the plan.

2007/08 financial year.


Review and evaluation of internal 13 Internal audit reports with control and governance processes recommendations to improve in compliance with the internal these processes were tabled and risk based internal audit plans – 13 discussed with management Key risk areas informed the annual and audit committee for internal audit plan.

implementation and monitoring.

ANNUAL REPORT 2006/2007 41 sub-sub-Programme 7: treasury advice and internal audit Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual To ensure that an in-house To ensure that Parliament Internal audit organizatioal structure New Head of Internal Audit internal audit function maintains an effective and to be developed and approved appointed in November and Actual performance against target is fully established and efficient system of internal before end June 2007 operates in compliance with audit and does not depend the Internal Audit Charter by on the outsource services of 31 March 2008 the Consortium of Delotte and Gobodo to deliver on its mandate.
internal audit structure will be finalized during the 2007/08 financial year.

Internal audit charter approved.

The amended internal audit charter has been approved by the audit Committee.

Management of internal audit Monthly meetings were held Consortium Contract of Gobodo and with the Head of Internal Audit Deloitte to ensure compliance with to ensure that there is a platform the provisions of the contract.
to discuss both strategic and operational challenges and monitor deliverables and status of reports in line with the contract: Development and approval of risk Annual risk based plans were based three year strategic and approved by management and the annual internal audit plans for the Audit Committee.

2006/07 financial year.


To ensure findings and The issues as reported by the recommendations of the AG are auditor General in the financial attended to and recommendations year 2005/06 were included in the implemented by management internal audit plan for follow up and were resolved To ensure that the internal audit For this period the unit is relying on activity is functioning effectively the consortium methodologies and procedures to conduct the audits.
Internal audit manuals and procedures are in the process of being developed and are draft from.

Building professional relationship Facilitated the establishment of a with the external auditors to ensure formal Audit Task Team composed co-operation and co-ordination of Parliamentary Service staff from of scope of audits and to ensure key components to ensure timoeus effective management of audit cost and reliable information to the of Parliament (both internal and auditors.

external).
external).

42 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance achievements • Developed and submitted Internal Audit and Audit Committee charters have been approved and endorsed by the Audit Committee respectively.
• Audit Committee is fully established and has started to function effectively; • • • • Successfully organised meeting and/or activities of the Audit Committee Effectively co - ordinated the external audit to ensure efficiency which resulted to the reduced external audit costs of external audit.

Facilitated Fraud Awareness Campaign.


Enhanced the relationship with the AG to ensure that the communication between AG and management is effective (AG plans, scope and related fee discussed at appropriate governance levels within Parliament).
ANNUAL REPORT 2006/2007 43 sub-subprogramme 8: Public affairs Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual Actual performance against target To ensure that communication is utilised as a vehicle for public education and participation.

Establishment of a Resource A fully operational Resource Centre.

Resource Centre is operational.

Centre.

To implement strategic outreach media liaison initiatives.

Media Management.

Proper media profiling of Parliament.


Information provided via website attracted a total of 1 870 543 hits.

Year on Year increase: 743 585.

The PABX software has been upgraded and the call monitoring system has been installed and the Braille printer has been purchased.
Provided media support in the following events: • People’s Assembly 2006 • Women’s Parliament; • Youth Parliament • Taking Parliament to the People (Free State and Gauteng) • Public Hearing conducted by the Portfolio Committee on Home Affairs • Equality Review Public Hearings • Secretary’s Greeting Card • Speaker’s Greeting Card • Speaker’s Greeting Card sub-subprogramme 8: Public affairs Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual Actual performance against target • Speaker’s Visit to the Republic of China • Presiding Officers’ Political Report • State of the Nation Address • World Bank Conference • Parliamentary Calendar • Cost to Company Banners • National Assembly • Africa Day • The Report of the South African Parliament on the 49th Session of the United Nations Commission on the Status of Women.
44 ANNUAL REPORT 2006/2007 Programmes of Public affairs Programmes measurement and actuaL Performance Programme Aim of the programme Achievements Radio programme.

Inform and educate the public on parliamentary Radio materials produced and flighted on processes.

Promoting the understanding of Parliament and its work.

14 SABC radio stations and in 11 official languages.

Public informed on key legislation being Educate the public on how they as citizens can participate considered by Parliament.
in the lawmaking process.

Youth Parliament.

Project plan developed.

Marked the 30th anniversary of the 1976 Soweto Uprising.

Created an opportunity for youth to engage with Parliament, Provincial Legislatures, National Youth Increased basic understanding of how Parliament functions.

Increased understanding of how to participate in the legislative process.

Approximately 250 youth delegates participated in the event.

Successful implementation of project.


Increased awareness of the event and its significance to the people.

Structures and Local Government.

Making Parliament more accessible to the people.

Encouraged young people to take part in decision-making and legislative processes which directly affect them.

Women’s Parliament.

Project plan developed.

Approximately 250 delegates participated Marked the 50th anniversary of the Women’s March to the Union Buildings on 9 August 1956.
Successful implementation of project.

in the event.

Created a platform for the creation of a multi-sectoral Increased awareness of the event and its network on important issues affecting the quality of life significance to the people.

of women.

Making Parliament more accessible to the people.

People’s Assembly.

Project plan developed.

Approximately 1 000 people attended the Marked the 10th anniversary of the Constitution.
Created an opportunity for the public, particularly the most marginalised communities, to engage with Parliament and the Provincial Legislatures.

main event in Oudtshoorn.

200 people attended the public meeting prior to the main event in Oudtshoorn.

Successful implementation of project in partnership with Provincial Legislatures.

Successful co-ordination of programme via a live satellite link-up with the SABC.

Increased awareness of the event and its significance to the people.
Making Parliament more accessible to the people.

ANNUAL REPORT 2006/2007 45 sub-subprogramme 9: international relations multilateral desk Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual To facilitating international Providing support to Members Improved international participation.

Reports on international Actual performance against target participation.

to improve participation at an international level.

bilateral desk Output and service delivery trends participation.
Logistic and administrative support provided to Members Twenty One (21) events/meetings took place in the year under review.

KPA/Objective Measure Target 2006/07 Actual To provide research support Qualitative analytical research Improved international participation.

Advice and guidance on research in respect of bilateral provided.

engagements.

required for bilateral engagements.

To co-ordinate logistical Well co-ordinated logistical Database for trips undertaken.
Arrangement of flights, Actual performance against target arrangements for international travel.

arrangements for international travel.

accommodation, travel documentation and other logistical support.

Twenty Nine (29) events/meetings took place in the year under review.
46 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance africa desk Output and service delivery trend KPA/Objective Measure Target 2006/07 Actual To influence good Sharing information and Improve international participation.

Report on African fora and Actual performance against target governance and practices.

experiences with other Parliaments to enhance democratic principles, especially on African continent, through African Multilateral Forums.
achievement recording of interventions and lessons learnt.

Twenty Seven (27) events/ meetings took place in the year under review.

In terms of achieving its main task, the Bilateral Unit has been able to provide effective content and logistical support to Members for incoming and outgoing visits.

However, the Unit is slowly moving towards capacitating itself to provide better research and policy support on international relations topical issues.
The Multilateral Desk has consistently provided logistical and administrative support to Members.

However, the Unit is slowly moving towards capacitating itself to provide better research and policy support on international matters.

ANNUAL REPORT 2006/2007 47 3.3 subProgramme 2: nationaL assembLy tabLe division Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual To provide advice and Timely, accurate, comprehensive Comprehensive, reliable, clear and Advice & guidance provided and Actual performance against target guidance on parliamentary and in accordance with timely advice.

proceedings and procedures developed processes and procedures.

processed in respect of: 56 National Assembly sittings 3 x Joint Sittings 2 x Extended Public Committees 231 non-plenary related matters.
Processed resignations of 5 Independent Communications Authority of South Africa members.

Developing performance management system for Independent Communications Authority of South Africa councillors.

Imminent expiry of terms of office of board members of 2 statutory bodies processed.

Approval for the appointment of 11 candidates to the Gender Commission.

Staggering of terms of Gender Commissioners processed.

Reviewing of Party candidates list undertaken.

The appointment of the Auditor General.


48 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance 3.3 subProgramme 2: nationaL assembLy tabLe division Output and service delivery trends.

KPA/Objective Measure Target 2006/07 Actual To provide support in Researched, developed Comprehensive, accurate and clear Support provided in respect of respect of parliamentary and updated processes and processes and procedures.
parliamentary proceedings and Actual performance against target proceedings and procedures.

procedures.

procedures: 21 x Ad Hoc Committees looking into the operational problems in the Office of the Public Protector 5 x Draft Leave Policy prepared and presented at Chief Whips’ Forum workshop.

21 x Meetings of Ad Hoc Committee on review of Chapter 9 Institutions.

163 House resolutions communicated.
56 x House sittings 3 x Joint Sittings 2 x Extended Public Committees; 27 x National Assembly Programme Committee 28 x Programming Technical Committee 62 x Chief Whips’ Forum [including task teams & sub committees] 1 x Chief Whips’ Forum workshop 5 x Joint Subcommittee on review of the Joint Rules 4 x Joint Rules Committee 1 x National Assembly Rules Committee 2 x Joint Programme Committee 4 x Panel of House Chairpersons 2 x Subcommittee on Review of the National Assembly Rules 1 x Task Team on Parliament’s International Relations Policy 3 x Disciplinary Committees ANNUAL REPORT 2006/2007 49 3.3 subProgramme 2: nationaL assembLy tabLe division Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual To render Chamber and Maintained Chamber information Punctual, precise, according to Chamber functioned and administrative support.

system.

guidelines.
administrative support provided in Actual performance against target respect of: 56 x House sittings 3 x Joint Sittings 2 x Extended Public Committees Internal committees provided with administrative support in respect of: 27 x National Assembly Programme Committee 28 x Programming Technical Committee 62 x Chief Whips’ Forum [including task teams & sub committees] 1 x Chief Whips’ Forum workshop 5 x Joint Subcommittee on review of the Joint Rules 4 x Joint Rules Committee 1 x National Assembly Rules Committee 2 x Joint Programme Committee 4 x Panel of House Chairpersons 2 x Subcommittee on Review of the National Assembly Rules 1 x Task Team on Parliament’s International Relations Policy 3 x Disciplinary Committees 50 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance 3.3 subProgramme 2: nationaL assembLy tabLe division Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual To provide procedural advice Facilitate Parliament’s Timely, comprehensive and clear.

Procedural advice and support Actual performance against target and support in respect of international participation.

external parliamentary interaction.


provided in respect of: 8 x Assisting Task Team on Parliament’s International Relations Policy in finalising draft International Relations Policy and draft Memorandum of Understanding between National Assembly and National People’s Congress [China] 1 x Assisting Southern African Development Community Parliamentary Forum members with analysis of draft Rules of Procedure for Southern African Development Community Parliamentary Forum and report submitted to Forum.
2 x Advising on legislative powers of Economic Community of West African States.

achievements The Audit of Statutes 2nd edition was produced and distributed in the month of September 2006, the printed version and CD were distributed to all Members of Parliament.

The Audit identifies the functions and duties assigned to Parliament in the Constitution and other laws.
A further enhancement to this document was undertaken in October 2006 to include in the Audit the relevant Department/Ministry responsibility for each statutory function.

The 2nd Edition of the National Assembly Guide to Procedure is in process of completion for publication.

This publication provides a comprehensive overview of the constitutional and other statutory provisions.
Including the National Assembly and Joint Rules, and established practices and conventions which, taken together, provide the framework within members exercise their powers and functions.

The 10 Year Review, a record celebrating Parliament’s achievements since 1994, which also highlights the challenges the institution continues to face was completed and published.

The book will be launched and distributed in the coming months.
A pocket sized parliamentary calendar was produced and distributed within Parliament to Members and staff.

ANNUAL REPORT 2006/2007 51 sub-Programme 2: national assembly table division Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual To render Chamber and Maintained Chamber information Punctual, precise, according to Chamber functioned and administrative support.

system.

guidelines.
administrative support provided in Actual performance against target respect of: 56 x House sittings 3 x Joint Sittings 2 x Extended Public Committees Internal committees provided with administrative support in respect of: 27 x National Assembly Programme Committee 28 x Programming Technical Committee 62 x Chief Whips’ Forum [including task teams & sub committees] 1 x Chief Whips’ Forum workshop 5 x Joint Subcommittee on review of the Joint Rules 4 x Joint Rules Committee 1 x National Assembly Rules Committee 2 x Joint Programme Committee 4 x Panel of House Chairpersons 2 x Subcommittee on Review of the National Assembly Rules 1 x Task Team on Parliament’s International Relations Policy 3 x Disciplinary Committees 52 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance sub-Programme 3: national council of Provinces Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual To provide constitutionally Procedural advice provided.
No constitutional comebacks.

Prepare procedural advice.

sound procedural and No constitutional comebacks.

related legal advice.

Committee reports scrutinised Scrutiny of Committee report.

Actual performance against target for constitutional and procedural No constitutional comebacks.

Provide legal advice (relating to compliance.

procedural issues).

Legal advice provided.

in youth of the NCOP and its Smooth functioning of the House.

Facilitate the understanding Accurate records.

processes.
processes.

Procedural guide produced for Performing Table duties for plenaries.

Oversight plan developed.

plenaries.

Prepared minutes of plenaries Delegated legislation in line with and House Committees.

scrutiny criteria.

Prepare records of proceedings.

Participation of youth in NCOP Tagging of Bills in line with the processes.

Constitution; Provincial interest taken Implementation of oversight Overall oversight plan for the into account.

model.

NCOP.
model.

NCOP.

Support provided to the mechanism tasked with the scrutiny of delegated legislation.

Opinion on tagging of Bills verified and Chairperson provided the NCOP perspective on Bills to be tagged.

Providing support to the mechanism for the scrutiny of delegated legislation.

Tagging of Bills.

ANNUAL REPORT 2006/2007 53 sub-Programme 3: national council of Provinces Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual To facilitating the sharing of NCOP News Published.
100% accurate, positive feedback Provide information; promote the information with provinces, Member’s Album.

from Target Group.

work of the NCOP.

Actual performance against target SALGA, municipalities and Press statements – Taking the Public.

Parliament to the People.

Exhibitions (Publications, Audio- visual material).

To provision of Administrative and logistical Reliable; resources available on Provide administrative and administrative support.

support provided.

demand.


logistical support services.

Chamber support provided and Messages promptly delivered.

Chamber support.

communication during plenary facilitated.

Papers available.

Papers available.

Daily papers distributed.

Information provided.

Provision of information.

Provision of information to Cyber Reliable and accessible.

Documentation management.

café users.

Reliable record of documentation.

Facilities maintained.

Facilities in acceptable condition.

Facilities management.
achievements Workshops conducted • • • Conducted NCOP Programming Workshop Conducted Intergovernmental and Fiscal Review Workshop Conducted Intergovernmental Relations Framework Act and the NCOP Workshop • Produced NCOP News 54 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance 3.4 sub-Programme 4: LegisLation and oversight Processing of legislation Second 2010 FIFA World Cup South Africa Special Measures Bill • Prohibition of Mercenary Act Bill • National Land Transport Transition Amendment Bill Twenty-eight (28) Bills were introduced • Firearms Control Bill in both Houses during the period under • Health Professions Bill review; thirty-six (36) Bills were tabled • Postal Services Amendment Bill before committees in 2006.
Of the 36, 22 • Carriage By Air Bill were processed, finalized and reported on • Drug-free Sport Bill by committees while 13 are still before • Measurement Units and Measurement committees.

One Bill was withdrawn Standards Bill for resubmission in 2007.

The two Bills • Accreditation for Conformity Assessment, introduced in 2007, viz Appropriation Bill Calibration and Good Laboratory Practice and Division of Revenue Bill, were still Bill before committees.
Two Bills were referred • Red Cross Society Bill for mediation.
The following Bills were processed during the year under review National Assembly Committees:- • Division of Revenue Bill • Independent Communications Authority of South Africa Amendment Bill • Additional Adjustments Appropriation Bill • Older Persons Bill • Electricity Regulation Bill • • Immigration Bill Further Education and Training Colleges Bill • Adjustments Appropriation Bill • Revenue Laws Bill • Revenue Laws Second Amendment Bill • • Civil Union Bill Transnet Pension Fund Bill Bills referred to the Joint Committee on Mediation For the year under review, the Older Persons • Genetically Modified Organisms Bill Bill (B68D-2003) s76, was amended by • Foodstuffs, Cosmetics & Disinfectants Bill the National Assembly and rejected by • Deeds Registry Bill • Sectional Titles Bill • Appropriation Bill • Repeal of Black Administration Act and Amendment of Certain Laws Amendment Bill • • Corporate Laws Amendment Bill Small Business Tax Amnesty and Amendment of Taxation Laws Bill • Second Small Business Tax Amnesty and Amendment of Taxation Laws Bill • 2010 FIFA World Cup South Africa Special Measures Bill • the National Council of Provinces, and was referred to the mediation committee in terms of Joint Rule 186(2)(b).
Prevention of illegal eviction from unlawful occupation of Land Amendment Bill, 2006 The Minister of Housing withdrew the Bill.

Criminal Law (Sexual Offences & Related Matters) Amendment Bill was debated in the NA, but was referred back to the Committee for the Committee to consider its tagging.
ANNUAL REPORT 2006/2007 55 Foodstuffs, Cosmetics & Disinfectants Amendment Bill Section 30(1) of the Marriage Act The Marriage Act was challenged in the The Bill was passed by the NA with court in a case of Minister of Home Affairs amendments and transmitted to the NCOP, VS Fourie and Another; Lesbian and Gay which also passed it with amendments.

It Equality Project and Others vs Minister of was sent back to the NA to consider NCOP Home Affairs; amendments.
The NA rejected the NCOP The majority judgment delivered by Judge J amendments.

The Bill was referred to the Sachs in this regard declared section 30(1) mediation committee.

inconsistent with the Constitution.

As a necessary consequence, the Marriage Act Bills still before NA Committees is unconstitutional to the extent to which 1.

Judicial Officers Bill 2.

Child Justice Bill 3.

Superior Courts Bill it is inconsistent with the Constitution in this section.
The invalidity of the Act was suspended for a year from 1 December 2005 4.

Government Immovable Asset to allow Parliament to redefine “spouse.” Management Bill Furthermore, it was highlighted that in 5.

Regulation of Interception of the event Parliament fails to correct this Communications Bill within the prescribed period, the section 6.

National Sport & Recreation Bill will judicially be interpreted to include “or 7.

Tobacco Products Control Bill spouse” after “or husband.” This resulted in 8.
Films & Publication Bill Parliament enacting the Civil Union Act.

9.

Public Service Bill 10.

SA Airways Bill On 17 August 2006, the Constitutional Court handed down judgment in an application Bills still before NCOP Committees but by Doctors for Life International (DFL).

passed by the National Assembly The applicant, DFL, had applied directly to 1.

Health Professions Bill 2.

Electricity Regulation Bill 3.

Red Cross Society Bill 4.

Immigration Bill 5.


Transnet Pension Bill the Constitutional Court, challenging the constitutional validity of certain Bills.

The application was originally brought against the Speaker of the National Assembly and the Chairperson of the National Council of 6.

The Firearms Control and Mercenary Bills Provinces.
After argument at the original are awaiting translations hearing, the Minister of Health and the The President assented to 26 Bills during the were subsequently joined as respondents in year under review.

the matter.
the matter.

Speakers of the nine provincial legislatures Constitutional Court Judgements DFL argued that Parliament failed to fulfil its constitutional obligation to facilitate Three Acts passed by Parliament were public involvement when it passed four challenged at the Constitutional Court: Bills, all of which related to health issues.

The complaint was confined to the process followed by the National Council of Provinces.
56 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance These are the following Bills: The NCOP did not hold public hearings.

In the light of this, the Judge held that the • • • • Traditional Health Practitioners Bill failure by NCOP to hold public hearings in Choice on Termination of Pregnancy relation to these Bills was unreasonable.
Amendment Bill Therefore, concluded that the NCOP did not Constitution Twelfth Amendment Bill comply with its obligation to facilitate public Cross Boundary Municipalities Laws involvement in relation to these two Acts Repeal and Related Matters Bill as contemplated by section 72(1)(a) of the Constitution.

The Court had to consider four questions: The NCOP has been given 18 months to first, whether the Constitutional Court is rectify the situation.
the only court which can hear a matter of this nature; secondly, whether it is Films and Publications Bill competent for the Court to grant declaratory relief in respect of the proceedings of The Bill was introduced and referred to the Parliament; thirdly, the nature and scope PC on Home Affairs.

A decision was taken of the constitutional obligation of a at Cabinet level that further consultation legislative organ of state to facilitate public was required on the Bill.
The Committee involvement in the law-making process; suspended its deliberation on the Bill.

and fourthly, whether on the facts of the case the NCOP complied with that obligation when passing the health legislation under challenge, and , if it did not, the consequences of its failure.
In summary, the question was whether the NCOP has complied with its duty to facilitate public involvement in relation to the Traditional Health Practitioners Bill, and the Choice on Termination of Pregnancy Amendment Bill, the Court found that: These two Bills had generated great public interest at the NCOP, as evidenced by requests for public hearings; In the light of these requests, the NCOP decided that public hearings would be held in the provinces and advised the interested groups of this fact; The nature of these Bills was such that public hearings should be held; A majority of the provinces did not hold hearings on these Bills because of insufficient time and this fact was drawn to the attention of the NCOP; Bills referred to the House of Traditional Leaders • Repeal of the Black Administration Act and Amendment of Certain Laws • Amendment Bill • • Children Amendment Bill Civil Union Bill international Agreements The Portfolio Committees and the Select Committees considered the following International Agreements: • International Convention for the Suppression of Acts of Nuclear Terrorism.
• UNESCO Convention Against Doping in Sport • Joint Convention on the Safety of Spent Fuel Management and on the Safety of Radioactive Waste Management • Organisation for Economic Co-operation and Development Convention on Combating Bribery of Foreign ANNUAL REPORT 2006/2007 57 Public Officials in International Business Transactions • Protocol to the Convention on International Interests in Mobile Equipment on Matters Specific to Aircraft Equipment.
• Convention for the Unification of Certain Rules for International Carriage by Air • Protocol to the Convention on International Interests in Mobile Equipment on Matters Specific to Aircraft Equipment • Joint Convention on the Safety of Spent Fuel Management and the Safety of Radioactive Waste Management • • International Convention on the Mutual Administrative Assistance in Customs Matters Convention on the Avoidance of Double Taxation and Prevention of Fiscal Evasion (Spain) • Convention on the Avoidance of Double Taxation and Prevention of Fiscal Evasion (Tanzania) • Protocol to the OAU Convention on the Prevention and Combating of Terrorism • • International Convention for the Suppression of Acts of Nuclear Terrorism.
Convention on the Protection and Promotion of the Diversity of Cultural Expressions and the Agreement between the Republic of Botswana, Republic of Mozambique, the Republic of Zimbabwe and the Republic of South Africa for the establishment of the Limpopo Watercourse Commission.

• Free Trade Agreement between the European Free Trade Association and the SA Customs Union.

58 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance oversight facilitation.
Written and oral replies qUESTiONS REqUiRiNG WRiTTEN AND ORAL REPLy 10000 1000 100 10 1 NA NCOP WRITTEN 2056 172 ORAL 1114 133 DEPUTY PRESIDENT PRESIDENT 24 16 16 0 TOTAL 3210 321 There were a total of 2056 and 172 written replies for the National Assembly and National Council of Provinces respectively.

The oral replies were 1114 and 133 for the National Assembly and National Council of Provinces respectively.
This makes a total of three thousand two hundred and ten (3210) and three hundred and twenty one (321) questions and replies that were processed for both National Assembly and National Council of Provinces during the 2006-07 financial year.

Three quarterly bound volumes of questions and replies have been issued.
ANNUAL REPORT 2006/2007 59 Questions hansard published qUESTiON PAPERS PUBLiSHED NCOP 35 8 43 Internal questions Question papers Total NA 42 15 57 0 20 40 60 80 100 120 National Assembly had forty-two (42) Internal Question Papers published and fifteen (15) Question Papers published.

National Council of Provinces had thirty-five (35) Internal Question Papers and eight (8) Question papers published.
A total of fifty-seven question papers were published in the National Assembly and forty-three (43) question papers published in the National Council of Provinces.
research support to the oversight work of members and committees RESEARCH STATiSTiCS Request Received Proactive Research New papers completed Packages Resent papers Total requests completed Evaluation forms 925 72 33 1000 100 10 1 669 683 166 4 The Research Unit actively supports the oversight work of Committees through the proactive analysis of the State of the Nation Address (SONA), Annual Reports, Strategic Plans and Budget Votes.
The Research Unit produced a publication on the analysis of SONA to assist committees in their oversight work.

60 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance There were 925 total requests completed, 683 new papers completed, 669 requests received, 166 proactive research, 72 resent papers, 33 evaluation forms and 4 packages.

The amount of research requests received does not correspond with the number of requests and products completed.
This is due to proactive work undertaken, work being carried over from the previous period under review and administrative errors related to not all requests received by individual researchers logged with the administrative assistant.

The research unit documentation tool was developed to partially meant to address this administrative flaw.

It is envisaged that the PCMS system will be a more reliable and useful management tool to rectify and eliminate the types of errors noted here.
facilitation of house proceedings and publications Proceedings and Publications Order Papers Plenaries Announcements Tablings and Committees (ATCs) Papers for Committee Meeting per language (published in English and Afrikaans) Joint Sittings Total NA 66 61 0 0 0 127 NCOP Joint Business 44 41 0 0 0 85 0 0 162 148 6 316 There were sixty-six (66) Order Papers in the National Assembly and forty-four (44) Order Papers in the National Council of Provinces.
The National Assembly had sixty-one (61) Plenaries and the National Council of Provinces had forty-one (41).

Six Joint Sittings were held in the year under review.

One hundred and sixty-two (162) Announcements, Tablings and Committee Reports were presented.

One hundred and forty-eight (148) papers for Committees meetings per language were published in English and Afrikaans.

Members’ speeches were transcribed within the agreed timeframes.

There is still a bottleneck at the checking and collation levels.
However, this will soon be resolved because 11 senior language practitioners have been appointed to exercise quality control.

ANNUAL REPORT 2006/2007 61 Simultaneously interpreted speeches The section provided interpreting services during the People’s Assembly as well as during the Women’s Parliament.
The Develop information Services Section (iSS) knowledge and information management strategy The Research Unit implemented a document section also provided interpreting services management system developed in during the NCOP’s “Taking Parliament to the People” campaign in the Free State and in Gauteng.

Members’ speeches were interpreted into all official languages, including SASL.

Translated texts of documents Parliamentary documents and reports collaboration with the IT Section.
This was, however, not utilised optimally as the system was not compatible with windows.

There were a number of system errors, which hampered effective usage.

However, it is envisaged that the functions of this system will be incorporated into PCMS.

As part of the ISS knowledge management strategy, the Research and Library Units delivered in languages other than English have implemented two projects: are translated into all official languages.
Documents in French, Arabic, German and Portuguese were translated for the Offices of the Speaker and the Secretary to Parliament.

No comebacks were received.

Documents were translated into all official Seminar programme The seminar programme is a joint initiative between the units of the ISS.

The main aim was to build the knowledge and capacity languages for various sections, especially for of employees in various content areas the Public Education section.
Members’ speeches delivered in languages other than English were translated into English.

Additional translators are being through seminars presented by experts in the various fields.

These include external and internal experts/researchers, policy analysts, Members of Parliament, etc.

Some of the topics presented in the year under appointed in order to translate Members’ review include: speeches into all official languages.
Due to lack of capacity at the quality control level, in the Reporting Unit, transcribed Members’ speeches often reach the Translation Unit two to three weeks late.

• Women and sustainable development • Women and poverty • ASGISA • Masculinity The recent appointment of senior language practitioners will address this problem.
• Access to antiretrovirals • Input on the Budget 2007 Provision of Library and Research Library received a total of 4575 reference queries from both Members of Parliament and employees and issued 3181 books.

Library requested 448 publications from other libraries and received 7 loan requests from other libraries.
• 2007 State of the Nation Address Networking programme This capacity development initiative is designed to forge linkages with appropriate NGOs, research institutes, academic institutions, etc, to build on the ISS sources of data.

The focus is on grey literature and 62 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance in obtaining information on relevant conferences, workshops, book launches, etc.
The following files/blogs/CDs were created to promote proactive provision of information to Committees and Members • Chapter Nine institutions • Opposition politics • Mercenaries • Delegated legislation • Parliamentary Standards • Code of ethics • Public Participation • Presidential systems • Constituency relations • ASGISA information packs • Blogs: Education, Gender and Children, Beijing +10, Violence against women; Women and HIV/AIDS; Children and HIV/AIDS, Trafficking and Migration, Accountability.
An Alert service with Table of Contents has been started and a CGE database created on InMagic.

Library acquires publications through purchase, legal deposit, exchange programme and donations.

Purchased publications include monographs, journals, videos and subscription to commercial databases such as SABINET, Press Clippings and EBSCOHOST.

ANNUAL REPORT 2006/2007 63 The list of library materials acquired during the period under review.
Library materials Legal deposit Donations Purchases Other Books CDs for books Periodicals CD for periodicals Not for keeps books Newspapers Loose Leaves UN Books UN periodicals 2 238 54 10 275 194 2 049 2 752 0 0 0 Total The library materials this year amounted to a total of 17 562 legal deposits; 441 donations; 238 purchases and 534 loose leaves.

Maintained Catalogue, and Processing and indexing Statistics.
Library Statistics Processing and indexing Statistics Pre-catalogued book Processed books Processed periodicals Maintained catalogue Upgrade Records Deleted Records Re-catalogued items Number of Catalogue Records April 2006 Number of Catalogue Records November 2006 Number of Catalogue Records February 2007 The above table indicates the functions that were performed by the Library.
items 1016 1231 316 items 51080 7524 5160 103 281 978 200 8 063 64 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance Processing and indexing of publications of presenters invited to brief a committee, etc).

• Pre-catalogued books were 1016; Programme Committee Meetings Processed books were 231; Processed periodicals were 316.
The committee section reports weekly • Weeding and stocking of publications: to the programme committees of both 11 688 publications on the first floor Houses on the status of legislation before were weeded and tagged.

committees.

It also reports to the Forum of Maintained catalogue was as follows: • Upgraded Records 51 080; Deleted records 7 524; Re-Catalogued items 5 160; Number of catalogue Records Chairpersons weekly.
Committee Reports published in the ATC 402 committee reports were published in the ATC.

Of these, 331 were for NA in April 2006 was 103 281; Number of committees, while 71 were for NCOP Catalogued Records in November 2006 committees.

The figure for NA reports was was 978 200 and Number of Catalogued boosted by the manifold reports put out by Records in February 2006 was 8 063.

SCOPA.

The reports tabled were largely on Bills and oversight trips.
The intended blogs on the Extended Public Works Programme did not materialise and the blogs on Communications, Sports and Recreation and Science and Technology exist but are not maintained due to limited human resource capacity.

Provision of administrative and logistical support to Committees Committee meetings held • The number of meetings held by committees of both Houses (National Assembly and National Council of Provinces) was 1199.
• The Committees of the National Assembly: Portfolio Committees held 1 005 meetings.

• The Committees of the NCOP: Select Committees held 194 meetings.

• Cancelled meetings were 58 for various reasons (change of Parliamentary Programme, unavailability ANNUAL REPORT 2006/2007 65 chairpersons of committees List of Committees and Chairpersons Public Committees 1.

Arts and Culture 2.

Agriculture and Land Affairs 3.

Communications 4.

Correctional Services 5.

Defence 6.

Education 7.


Environmental Affairs and Tourism 8.

Finance 9.

Health 10.

Housing 11.

Home Affairs 12. International Affairs 13.

Justice and Constitutional Development 14.

Labour 15.

Minerals and Energy 16.

Provincial and Local Govt 17.

Public Enterprises 18.

Public Services and Administration 19.Public Works 20.

Safety and Security 21.

Science and Technology 22.

Social Development 23.

Sport and Recreation 24.

Trade and Industry 25.

Transport 26.
Water Affairs and Forestry 66 ANNUAL REPORT 2006/2007 Chairpersons Ms P Tshwete Ms N D Nhlengethwa Mr GG Oliphant (Acting) Mr D V Bloem Ms T V Tobias Prof S M Mayathula Mr L Zita Mr N M Nene Mr L V Ngculu Ms Z Kota Mr C P Chauke Mr J Sithole Ms F I Chohan-Khota Ms O R Kasienyane Mr N Mthethwa Mr S L Tsenoli Mr Y Carrim Mr P J Gomomo Mr F Bhengu Ms M M Sotyu Mr E N Ngcobo Mr T Tshivhase Mr B M Komphela Mr B A D Martins Mr J P Cronin Ms C C September Programmes measurement and actuaL Performance National Council of Provinces 1.
Finance 2.

Economic Affairs 3.

Education and Recreation 4.

Labour and Public Enterprises 5.

Public Services 6.

Security and Constitutional 7.

Local Government and Administration Mr T S Ralane Ms N D Ntwanambi Mr B J Tolo Ms M P Themba Ms R J Tau Kgoshi, L M Mokoena Mr S Shiceka ANNUAL REPORT 2006/2007 67 3.5 sub-Programme 5: corPorate services division Sub-sub-Programme 1: Human Resource Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual To provide Recruitment and Facilitated recruitment and Recruitment and selection processed Processed 131 appointments.

Selection Services.

selection.

timeously.

To administer Employee Processed terminations.

Terminations processed timeously.

Processed 88 terminations.

Benefits.


Actual performance against target Preparation of letters to medical All medical aids and staff informed All stakeholders informed aids and employees regarding regarding policy changes.

timeously.

policy changes.

Preparation of documentation Documentation prepared accurately.

Adjustments approved.

for adjustment of motor vehicle allowances.


Facilitated process for medical Employees belonging to smaller Employees informed and reminded aids to arrange debit orders for medical aids arrange debit orders.

as from February 2007. staff.

Update of global values in motor Updates carried out accurately.

100% accuracy.

vehicle allowances and housing subsidy.

Scheduling of Employer self Training scheduled on time.

All participants informed and are service training.

being trained.
being trained.

HR Statistical report provided.

Provide accurate reliable information.

Reports provided timeously Preparation of statistical report Report prepared on time.

Report delivered on time.

on Members of Parliament.

To provide Platforms for Labour relations report attached Labour relations.

(See Annexure A).

To provide learning and Compiled Training/ Workplace Compliance with Legislation.

Preparation of 2007 workplace Development.

Skills Plan.

skills plan.


Last 3 quarters submitted to PSETA for 2006.

Implementation of Breakdown of Training attended/ Training/Workplace skills.

conducted for 2006-07 attached (See Annexure B).

New Staff Inducted.

All new staff orientated and 10 new staff members attended acclimatised to new work induction programme since January.

environment.

Placement of interns.

According to available budget.

Report attached.


68 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance Sub-sub-Programme 2: information Communication Technology Output and service delivery trends.

KPA/Objective Measure Target 2006/07 Actual To provide ICT service to ICT Strategy.

ICT Strategy Approved.

ICT Strategy was approved in parliamentary service 2005 and is reviewed and aligned annually.
Actual performance against target Advice and recommendations Resolutions captured in steering The steering committee convened presented to ICT Steering committee minutes.

six times during 2006/7.

Committee.

Systems data repository.

Single data repository for all Enterprise content is currently Parliament data.

being captured and stored within the E-docs application.

The implementation is spread over a three-year period.
Business analysis/process Business processes documented and The following processes were documentation.

captured on process modelling tool documented : (Aris).

• Finance • Human Resources • Procurement • Institutional Planning • Institutional Budgeting • Institutional Reporting • ICT ITIL Implement MSP change Plan implemented with all divisions/ First phase completed.

management plan.

sections/units.

Phase two and three in progress.

New ICT structure, post, job New structure us fully implemented.
Completed to date : descriptions, grades and performance contracts.

• Sound and Vision unit • MSP unit • IT operations unit Center of Excellence ICT policies.

ICT policies approved by ICT steering Following policies have been committee and implemented.
submitted for review : • Network security • Desktop usage • E-mail usage • Internet usage • Laptop for members • Equipment for staff • Tools of trade • Password management Implement ICT governance ICT steering committee and user CT steering committee has structures.

forums operational.

convened six times this year.

ANNUAL REPORT 2006/2007 69 Sub-sub-Programme 2: information Communication Technology Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual Actual performance against target Identification of leading edge New solutions proposed to ICT Following proposals were made : solutions.

steering committee.

• New Management process framework • Business Modelling tool • ERP – shared services • Video conferencing • Intranet system • Digital Archiving • Digital audio systems • Web content management • Voice recognition Develop and train managers.
Service Management and project Four managers were certified in ITIL management certifications.

foundation.

Two trained in Aris.

Six trained in SLA development.

Two trained in policy development.

Five Managers were trained in project management.

Programme management of the Attainment of approved MSP The following projects have been MSP portfolio of projects.

deliverables.
completed : • Parliamentary Administrative system ( Marang) • Telephone management system • Data storage upgrade • Server consolidation • Implemented new Interim website • Developed new public gallery ticketing system • Implemented NCOP online website • Developed media monitoring website • Developed Policy Management website • Developed IFLA website • Developed a committee room booking system • Developed the total remuneration website Infrastructure Capacitation - IT • GroupWise Upgrade 70 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance Sub-sub-Programme 2: information Communication Technology Output and service delivery trends.
KPA/Objective Measure Target 2006/07 Actual Actual performance against target • Brightstor data backup system • Blue Coat internet security system • Replacement of obsolete network switches • Replaced Symantec with Trend anti virus • Upgraded all office packages to version 2003.

• Relocated all servers to 90 Plein Street • Implemented new Identity Management system • Upgraded audio and video in three committee rooms Systems maintained as per SLA 100% Adherence to SLA metrics.
The % availability of systems agreements.

were : • Telephone Management- 95% • GroupWise - 99% • Internet – 96% • Internal Websites – 99.9 % • Marang – 100% • Documentum – 80% • LexisNexis – 99% • Xpert system – 99% • Citrix – 99% • Members register -99% • Website – 80% Data Centre equipped to support 100% Adherence to SLA metrics.

• Server consolidation completed systems provided.

• Storage upgrade completed 100% Adherence to SLA metrics.
• Migration to blade server Infrastructure maintained as per SLA requirement.

technology 80 % complete.

• Network Performance : LAN - 99% available 1% core utilisation WAN - 98% availability - 51% average utilisation - 1066.06 GB data downloaded ANNUAL REPORT 2006/2007 71 Sub-sub-Programme 2: information Communication Technology Output and service delivery trends.
Actual performance against target KPA/Objective Measure Target 2006/07 Actual E-mail : Total sent/rec – 17,738,606 Total volume – 1044.11 GB Virus Scanning : deleted/cleaned – 301,550 To provide customer care Service desk statistics.

100% Adherence to SLA metrics.


5857 requests logged : and administration of ICT service • 3418 IT incidents resolved • 1691 Audio/video incidents resolved • 239 Changes/moves • 273 PC installed • 108 printers installed • 04 notebooks installed • 42 mobile devices installed • 19 Tablets installed • 355 desktops upgraded Training of users.

Users trained on the appropriate The following training was systems and technology.
provided : • E-mail • Internet • MS Office • MS Visio • MS Project • Basic PC • Intermediate PC • Advanced PC • Laptop • PDA Manage external contracts.

Contracts, SLA’s and minutes of SLA Following contracts were concluded review meetings.
and managed : • Support for National Assembly chamber • Infrastructure Support • NCOP online support • Off site tape storage • Bandwidth provision • Microsoft Enterprise contact • Novell Enterprise contract 72 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance Sub-sub-Programme 2: information Communication Technology Output and service delivery trends.

KPA/Objective Measure Target 2006/07 Actual To provide audio and video Archiving of audio and video All audio and video content archived.
All NCOP and National Assembly information content.

plenaries were recorded and Feeds provided to approved archived.

Actual performance against target Provision of audio and video broadcasters.

feeds to broadcasters.

Five committee venues are archived daily.

All NCOP and National Assembly plenaries are provided to broadcasters ( SABC, ETV, DSTV).

Committee meetings are broadcast internally and are available to broadcasters.
Provision of audio and video Audio and video support provided as Audio and video services were support.

per SLA metrics.

provided for the following events : • People’s Assembly • Youth Parliament • Women’s Parliament • NCOP – provincial visits • SADC_PF conference • World Bank conference Fifty six National Assembly sittings Three Joint Sittings Two Extended Public Committees.
ANNUAL REPORT 2006/2007 73 3.6 sub-Programme 6: institutionaL suPPort division Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual To provide document and Monitoring usage of telephone Reports provided on usage of Monthly reporting on usage records management for services.

telephone services.

of telephone services and Actual performance against target Parliament.

maintenance of telephone systems.


The unit is managing two service level agreements – Bytes (technical Support) and Unison (Telephone Management System Support).

100 telephone lines and 76 fax lines were ordered from Telkom.

Papers officially before Papers recorded in the Papers referred to appropriate Parliament.

Announcements, Tablings and parliamentary committees.

Committee Reports.

Statistics on the number of papers tabled are also available in the last section of this report.
Daily papers delivered to Members and employees informed Papers delivered to Members’ Members and officials.

of daily business of Parliament.

offices on a daily basis in preparation for debates in the House and in Committees.

Conserved and preserved books Damaged books and paper-based Books and paper-based artefacts and paper-based artifacts.

artefacts restored and available for preserved.

539 books have been use.

conserved in the current financial year and 309 paper-based artefacts.
Printed documents bound into Created books from printed 974 documents bound into book books.

materials.

form were completed for use and preservation.

Printed and reproduced Papers required for service produced Documents printed and reproduced documents.

when requested.

as per the requirements of users.

The unit also provided printing support to a number of projects and events which include the Marang project, International Women’s Parliament and Policy Project.
Updated file plan and availability Control and archive records.

Inventory of records compiled of records.

and updated.

No queries raised by auditors about documents requested.

74 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance 3.6 sub-Programme 6: institutionaL suPPort division Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual To provide accommodation Staff and furniture relocated Accommodation provided and Fully done as per mandate.
and housekeeping services timely.

relocation done timely.

for Parliament.

Accommodation provided.

Actual performance against target Refurbishment requisitions The process of refurbishment of All requests submitted.

submitted timely to National public areas has commenced and Refurbishment in progress.

Department of Public Works.

is ongoing especially during recess periods.


Contractors from National Contractors monitored closely and A Household Services Controller Department Public Works and effectively.

has been deployed to monitor Drake and Skull Vulindlela Holding monitored to avoid disruptions during working and after hours.

Contractors.

A two-year contract for cleaning Proposal approved and contract in Contract is being implemented.

of public areas by service place.

provider.


To provide procurement of Procurement of goods and Timely delivery, quality goods/ Goods and services delivered on goods and services.

services facilitated.

services, according to the procurement procedures.

time.

Travel services provided.

Timely/quality/cost-effective travel Travel services arranged for service.

committees and employees.

Provide vehicles and drivers.

Timely provision.

Vehicles and drivers provided to all employees.


Provision of vehicles.

Timely provision.

Vehicles provided to PO-drivers.

Regular meetings conducted.

Meetings held timely/quality Monthly meetings held.

decisions.

To provided Catering Meals served in restaurants.

Minimum time spent between order Meals served within standard time.

Services for Parliament.

taking and delivery time [Standard - 3 minutes].


Beverages served in coffee shops Hot beverages and pastries served in Hot beverages served hot on time and bars.

coffee shops, cold beverages in bars.

Cold beverages served cold on time Functions catered for.

Meals and refreshments ready when Meals were ready by specified delegates arrive.

times.

Committees catered for with light Meals and refreshments ready at Meals were ready by specified meals and refreshments.

specified times.

times.


ANNUAL REPORT 2006/2007 75 3.6 sub-Programme 6: institutionaL suPPort division Output and service delivery trends KPA/Objective Measure Target 2006/07 Actual TO provide effective and Compliance with the Occupational Legal compliance audits and risk 100% assessments conducted and efficient SHEQ system.

Health and Safety Act, assessments conducted.

reporting on compliance and non- Actual performance against target Environmental Act, Building Regulations, etc.
compliance to established health and safety committees.

Minutes and reports available on time.

Health & Safety-related minutes, reports compiled and distributed.

Accurate reports and minutes distributed on time.

Employees undergo health & Relevant health and safety training Staff attended courses and safety training.

courses attended.

obtained enhanced knowledge of health and safety issues.

Recommendations accepted and Maintenance done as per the Reliable and safe use of equipment approved.
requirements of the OHS Act.

by employees.

Acceptable health and safety Inspections carried out as stipulated Reliable information for inspection reports.

in the OHS Act.

management action.

Acceptable environmental audit Audits conducted within the ambit of Sub-standard conditions reports.

the Environmental Law.

immediately rectified to prevent diseases.

Meeting regularly with various Reporting back to the Divisional Various issues raised and solved stakeholders on the precinct.
Manager on progress.

by Public Works through Facility Management company.

To make art/ antique Inventory compiled and Up to date inventory available for Compiling of inventory ongoing.

collection and information maintained.

use.

of parliament accessible.

Policies presented to Policy Policies available on the Web.

Visual documentation (digitising) of Advisory Forum.

collection progressing.


Data on condition recorded and conservation programme Up to date condition available for reference and conservation Recording of data on condition and referral of works to conservationists maintained.

programme ongoing.

ongoing.

Conditions in upgraded storage Storage rooms maintained as per Maintenance of storage rooms rooms maintained.

museum best practices.

ongoing and problems dealt with as they arise.


Selection of art and artefacts Selection of art and artefacts on A selection of art and artefacts displayed.

display in Parliament.

are on display in public areas in Parliament.

Public outreach actions Public outreach working relationships Public outreach efforts ongoing.

implemented.

established.

Internal support actions Internal support working Internal support ongoing.

implemented.

relationships established.


76 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance achievements Documentation Section There were complaints of lack of clean air in some work areas.

The environmental regulations for workplaces (OHS Act No.
85 of 1993) state that employers should The implementation of Electronic Documents ensure that the air breathed by employees Management System / Parliament’s Content is ventilated in such a way that carbon Management System (PCMS) and Unified dioxide concentrations do not exceed 0.5% Communications has been the major project as measured over the entire shift, or 3% at posing challenges to the Section.

The any time.

systems are due to be implemented in April and May 2007.
Household Services Section • Responding to customer requests and request tracking has been improved as a result of the installation of Helpdesk software.

Procurement Section • • Creation of the transit store Implementation of the ERP-system (Marang) Catering Section Restructuring of the catering section and filling of posts: Environmental Management An indoor air quality survey was performed in some areas of the Old Assembly, Documentation Stores and 90 Plein Buildings.
The extent to which good quality supplied air can deteriorate inside an indoor environment is determined by the number of occupants in the area, the activities inside the area and the extent to which air is re-circulated through the environment for air-conditioning purposes.
ANNUAL REPORT 2006/2007 77 additional information Procurement expenditure Categories of Service Number of Consultants Value offered (R’000) % offered to BEE Companies Communication Travel and Accommodation Consulting IT Other (miscellaneous services) Total Contracts awarded between April 2006 to 31 March 2007 08 17 19 14 09 67 14 21,891 117,694 46,793 28,306 11,919 226,603 26,106 51.70% 79% 48% 34% 29% 48.00% Please note: The above table reflects expenditure on suppliers above R500, 000.00.
The Black Economic Empowerment (BEE) companies have the ownership of 51.1% and above.

In some other services, chapter 9 Institutions have been used for specialised expertise, eg 51.70% in communication.
documentation section The following table represents a statistical representation of papers tabled during 2006/07 financial year: No Tabled Papers qty Annual Reports from National Departments Annual Reports from Constitutional Institutions & National Bodies Annual reports from Public Entities Written Explanations for late tabling of annual reports Strategic Plans in terms of Treasury Regulations Annual Reports from Sector Education Reports of the Auditor-General (Not Contained in other Reports) International Agreements in terms of section 231(2)Constitution International Agreements in terms of section 231(3)Constitution 10 Government Notices 33 10 189 12 41 23 23 15 38 109 78 ANNUAL REPORT 2006/2007 Programmes measurement and actuaL Performance Procurement section Procurement of Goods and Services The number of orders raised in the 2006/7 financial year amounts to 12 875.
Servicing the Procurement Committee 14 Procurement Committee meetings were conducted in the financial year.

Tender Administration 22 Tenders were invited and 12 tenders awarded in the financial year.

Vehicles provision 5 new vehicles were purchased for PO drivers.

ANNUAL REPORT 2006/2007 79 iv.

Programme 2: members’ Facilities 80 MeMBers’ FACILITIes iv.
Programme 2: members’ Facilities PurPose To provide telephone, travel and other facilities for MPs, and fund medical aid contributions and travel facilities for certain former Members.

Measurable objective To provide facilities to Members and former Members of Parliament according to internal policy, so that they may fulfil their functions efficiently and effectively.
Output and service delivery trends KPa/objective measure target 2006/07 actual To provide support and Facilities for Members effectively Accurate and valid travel transactions All travel supporting documents actual performance against target Members’ facilities.

administered.

captured.

inspected to ensure that they are adequate prior to payments being made.

Members’ support provided.

Members’ support provided Members’ support provided as and timeously.

when required.
when required.

aNNUal rePort 2006/2007 81 v. Programme 3: associated services 82 AssoCIATeD serVICes v. Programme 3: associated services PurPose To provide financial support to political parties represented in Parliament and pay membership fees to certain interparliamentary bodies.
Measurable objective Financial support to Political Parties.. Output and service delivery trends KPa/objective measure target 2006/07 actual To provide support to Accurate calculation of the Payments made to political parties All payments for the financial year Members.

various support categories for all as per policy.

have been made.

actual performance against target the political parties and timeous notification and payments.
All the parties have complied with submission of audited financial statements and declarations.

Payments are up to date.

Notification to parties about amounts which will be paid to them in the 2007/08 financial year and reminder for the year-end requirements has been sent.

aNNUaL rePort 2006/2007 83 VI.

FInancIal StatementS 84 FINANCIAL stAtemeNts VI.
FInancIal StatementS audit committee Report Introduction and Background • Ensure that the items that gave rise to audit qualification or emphasis of In line with the National Treasury guide for matter in the prior year/ (s) have been the preparation of annual reports, the Audit satisfactorily resolved and if not, assess Committee is pleased to present our report the adequacy of proposed action plans, for the financial year ended 31 March 2007. their timelines and the reporting thereof by Internal Audit to the Audit The treasury guidelines specify that the Committee.
following should be observed by the Audit • Determine the independence, objectivity Committee in its preparation of the annual and competence of internal and external report: audit.

• Determine how significant financial reporting issues for the reporting period AudIt CommItee ACtIvItIes audit committee members and attendance: The composition of the audit committee changed during the period under review.
A new audit committee was appointed with effect from 01 February 2007 only two months to the close of the financial year 2006/07.

The outgoing audit committee consisted of the members listed hereunder and met once in August 2006 and served until 31 January 2007 as per its approved terms of reference.

During the year only one meeting was held due mainly to the requirement of appointing a new committee.
were resolved between management and the internal and external auditors; • Review significant adjustments arising from the external audit (“overs and unders schedule) and their impact on the AFS, the transactions agreed with management and processed, and those not adjusted for; • Enquire from Internal Audit if there is any significant non-compliance with legal requirements and the impact thereof in the AFS; • Determine the extent to which the work of Internal Audit contributed towards the total audit coverage (internal and external audit coverage co-ordination and the reliance of external audit on the work of internal audit); • Understand the reasons for the audit qualification and/or emphasis of matter (if any) and the impact thereof on the AFS and the department and/or institution’s operations and assess the adequacy of the action taken/processed by management to rectify the qualifications, and/or emphasis of matter.
annUal RePORt 2006/2007 85 members ms Z. Rylands (chairperson) mr D. msibi mr e. Sogoni mr D. Gumede meetings attended 1 1 1 1 The new committee, consisting of the following, met on 19 February 2007 and 30 March 2007: members mr c. choeu (chairperson) mr V. nondabula mr D. coovadia ms Z. Qunta ms l. mabe (mP- national assembly) mr D. Botha (mP- ncOP) meetings attended 2 2 2 1 0 1 86 annUal RePORt 2006/2007 FINANCIAL stAtemeNts AudIt CommIttee AssessmeNt oN ANNuAL RepoRt However, we noted with concern the inconsistency in the timely production, monitoring and quality of the quarterly effectiveness of Internal control reports, as only one (1) quarterly report was submitted for review.
The audit committee is satisfied through interaction with internal audit and However, the committee has addressed the management that the various control issue with management and this will be weaknesses that were identified by both rectified in future years.

Internal Audit and the Auditor General matters requiring attention were brought evaluation of Financial Statements to the attention of Management for further action.
We are satisfied with the The Committee has: good progress made by Management in • Reviewed and discussed the audited addressing those issues.

The progress will annual financial statements to be be reviewed by the Audit Committee on a included in the annual report with the regular basis.
Auditor General and the Accounting Officer; Through internal audit reports and final • Reviewed the Auditor General’s Auditor General Report, there does not management letter and management’s appear to be any significant non-compliance response thereto; with any legal requirement by Parliament in • Reviewed changes in accounting policies the current year.
and practices; and As the Auditor General and internal audit • Reviewed significant adjustments did not co-ordinate their scope for the resulting from the audit.

financial year under review, the Auditor General could not use internal audit work The Audit Committee therefore, concurs and to reduce their coverage plan, however, accepts the Auditor General’s conclusion on internal audit reports were used for risk the annual financial statements, and the identification.
The issue has been addressed opinion given in the report of the Auditor with both internal and external audit and General.

adequate co-ordination will be complied with in future.
the quality of in year management and monthly/quarterly reports submitted in terms of the pfma and the division of revenue act We were satisfied with the quality and content of in year management monthly reports prepared and issued by the Institution during the year under review, as they complied with the National Treasury requirements.
annUal RePORt 2006/2007 87 conclusion It can be deduced from the above report that although the internal controls, including financial controls of Parliament have shown significant improvement, certain areas of control need the attention of management.
MR C Choeu Chairperson: Audit Commitee Date: 10th September 2007 88 annUal RePORt 2006/2007 FINANCIAL stAtemeNts Report of the auditor-General to Parliament on the Financial Statements and Performance Information of the Parliament of the Republic of South Sfrica – vote 2 for the year ended 31 march 2007 RepoRt oN tHe FINANCIAL stAtemeNts Introduction due to fraud or error.

Selecting and applying appropriate accounting policies.

Making accounting estimates that are reasonable in the circumstances.

1.
1.

I have audited the accompanying financial statements of the Parliament Responsibility of the auditor-General of the Republic of South Africa (Parliament) which comprise the 3.

As required by section 188 of the statement of financial position as at Constitution of the Republic of South 31 March 2007, appropriation Africa, 1996 read with section 4 of the statement, statement of financial Public Audit Act, 2004 (Act No.
25 of performance, statement of changes in 2004), my responsibility is to express an net assets and cash flow statement opinion on these financial statements for the year ended, and a summary of based on my audit.

significant accounting policies and other 4.

I conducted my audit in accordance with explanatory notes, as set out on pages the International Standards on Auditing 102 to 138.

Responsibility of the accounting officer for the financial statements 2.
The accounting officer is responsible read with General Notice 647 of 2007, issued in Government Gazette no.

29919 of 25 May 2007.

Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether for the preparation and fair presentation the financial statements are free from of these financial statements in material misstatement.
accordance with the modified accrual 5 An audit involves performing procedures basis of accounting as determined to obtain audit evidence about the by the National Treasury, as set out in amounts and disclosures in the financial accounting policy note 1 and in the manner required by the Public Finance Management Act, 1999 (Act No.

1 of 1999) (PFMA).

This responsibility includes : Designing, implementing and statements.
The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error.
In making those risk assessments, maintaining internal control relevant the auditor considers internal control to the preparation and fair presentation relevant to the entity’s preparation and of financial statements that are free from material misstatement, whether fair presentation of the financial annUal RePORt 2006/2007 89 statements in order to design audit Other matters procedures that are appropriate in the circumstances, but not for the purpose of I draw attention to the following matters expressing an opinion on the that are ancillary to my responsibilities in effectiveness of the entity’s internal the audit of the financial statements: control.
6.

An audit also includes evaluating the: Appropriateness of accounting policies used.

Reasonableness of accounting estimates made by management.

Overall presentation of the financial statements.

7.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Basis of accounting 8.


Parliament’s policy is to prepare financial statements on the modified accrual basis of accounting determined by the National Treasury, as set out in accounting policy note 1 to the financial statements.

Opinion 9.

In my opinion, the financial statements present fairly, in all material respects, the financial position of the Parliament of the Republic of South Africa as at 31 March 2007 and of its financial performance and cash flows for the year then ended.
In accordance with the modified accrual basis of accounting determined by the National Treasury of South Africa, as set out in note 1 to the financial statements, and in the manner required by the PFMA.

material corrections made to the financial statements submitted for audit 10.
The financial statements, approved by the accounting officer as submitted for audit on 31 May 2007 have been significantly revised in respect of the following misstatements identified during the audit: Interest earned was not accrued for resulting in interest income and receivables being understated by an amount of R1 467 684 A provision was made for performance bonuses which was not in terms of acceptable accounting standards.
This resulted in payables and employee costs being understated by R2 036 865 and R753 670 respectively and provisions was overstated by the amount of R1 283 195.

Due to an incorrect allocation transfer payments and payables were understated by an amount of R234 024.

Due to lack of monitoring and control over fixed assets certain assets were incorrectly valued in the asset register in prior years.
Thus property, plant and equipment were understated by an amount of R164 481 (cost of R224 287 and accumulated depreciation of R59 809) (prior year adjustment) An asset account was not performed and consequently certain assets that were not the property of Parliament were not identified as such and property, plant and equipment were overstated by an amount of R496 984 (cost of 90 annUal RePORt 2006/2007 FINANCIAL stAtemeNts R826 640 and accumulated depreciation over fixed assets and the fixed asset of R329 656) (prior year adjustment).
register.

• The amount reflected in the asset 12.

A physical asset was not conducted register did not agree with that shown during the financial year under review on the financial statements this resulted due to the fact that information was in property, plant and equipment transferred from the previous system to being understated by R857 000 (prior the new system which presented year adjustment).
challenges in the respect of the way • As a result of misallocations the in which the information was structured European Union (EU) donor funding in the original register.

This led to a revenue was overstated and African decreased amount of control over Capacity Building Foundation (ACBF) the assets and resulted in numerous donor funding revenue was understated adjustments being made.

by an amount of R166 000.

13.


A lack of controls over late cut off issues • EU donor funding expenditure was led to a number of adjustments such as understated and ACBF donor funding interest and receivables.

revenue was overstated by an amount of R325 000.

• A provision for UIF contributions should have been reflected as an accrual thus provisions were overstated and accruals understated by an amount of R1 572 993. controls in the information technology environment 14.
An information systems audit of the general controls surrounding the information technology environment at • Due to misallocation receivables was Parliament was completed in August understated and fruitless and wasteful expenditure and was overstated by 2007.

The following significant weaknesses were identified: R250 835.
• Income earned during the period under • User accounts were not always review was not recognized as a receivable and other income and receivables were understated by R3 475 032. immediately revoked when the users’ services were terminated • Adequate supporting documentation was not available for all program • Contingent liabilities were understated changes.

by an amount of R3 175 000 (disclosure note).


Internal control control environment Due to loss of helpdesk data, at could not be determined whether incidents were timely resolved.

Management referred to various corrective 11.

A number of asset items selected from measures that had been implemented.
various locations could not be traced These corrective measures will be evaluated back to the fixed asset registers due to during the follow-up information systems ineffective controls being implemented audit.

annUal RePORt 2006/2007 91 matters of governance audit of this entity for the 2006-07 financial year.

15.
15.

With reference to paragraph 6.4.2 of the 2005-06 audit report, it was reported that the future use of the available funds in respect of Parliamentary Association was uncertain other Reporting Responsibilities Reporting on performance information due to insufficient information being 18.

I have audited the performance available to track all ex-members that information as set out on pages 120 to contributed to the fund.
Subsequently 121. an advertisement was placed in the national newspapers to locate the Reporting of the accounting officer relevant parliamentary ex- members in order to get consent from these 19.

The accounting officer has additional members to either continue with the responsibilities as required by fund or to disband it.

To date only 27 section 40(3)(a) of the PFMA to ensure responses were received but comments that the annual report and audited were not adequate.
This matter financial statements fairly present was placed on the agenda for the the performance against predetermined next Parliamentary Oversight Association objectives of Parliament.

meeting.

16.

With reference to paragraph 6.4.3 the Responsibility of the auditor-General 2005-06 audit report, it was reported that the Finance Bill in respect of 20.
I conducted my engagement in Parliament’s own legislation to manage accordance with section 13 of the Public Parliament’s finances (known as the Audit act,2004 (Act No.

25 of 2004) read “financial Administration of Parliament with General Notice 646 of 2007, issued and the Provincial Legislatures Bill”) and in Government Gazette no.

29919 of Parliament’s own “Treasury Regulations” 25 May 2007. had not been finalized.

The Bill has been 21.

In terms or the foregoing my gazetted but not enacted to date.
engagement included performing procedures of an audit nature to obtain Delay in finalisation of the audit sufficient appropriate evidence about the performance information and related 17.

Due to the national public sector strike systems, processes and procedures.

The action during June 2007 the Auditor- procedures selected depend on the General had to delay the finalisation auditor’s judgement.

of affected departments.

As a result, 22.


I believe that the evidence I have the Auditor-General’s consistency obtained is sufficient and appropriate to review process of the audit reports report that there have been no could only be conducted subsequent to significant findings identified as a result 31 July 2007, the consequence of which of my audit.
was a delay in the finalisation of the 92 annUal RePORt 2006/2007 FINANCIAL stAtemeNts appreciation The assistance rendered by the staff of the Parliament of the Republic of South Africa during the audit is sincerely appreciated.

DEL Zondo Auditor-General Cape Town 31 August 2007 annUal RePORt 2006/2007 93 Report by the accounting Officer to the executive authority and Parliament of the Rebuplic of South africa 1.
GeNeRAL RevIew oF tHe stAte oF AFFAIRs Budget The aim of the vote is: • To provide Members of Parliament with the facilities needed to enable them to discharge of the duties in an effective and efficient manner.

The original budget allocation for Parliament amounted to R1 011351 for the financial • To provide support services required year under review and there was no by Parliament to fulfil its constitutional additional funding that was required for this functions; financial year.
• To enable representative political parties to secure administrative support and The adjusted appropriation was made up service constituents; as follows and is compared with the final appropriation of prior years: Programme 2006/07 R’000 % Increase 2005/06 R’000 2004/05 R’000 1.

Administration 472 802 5,84 446 727 327 657 2.

Members Facilities 151 212 16,31 130 005 170 487 3.
Associated Services 158 119 65,26 95 680 78 000 Sub-total 782 133 16,32 672 412 576 144 Direct charge: national Revenue Fund Members Remuneration total 229 218 7,54 213 149 208 527 229 218 7,54 213 149 208 527 1 011 351 14,21 885 561 784 671 94 annUal RePORt 2006/2007 FINANCIAL stAtemeNts From the table it is evident that the budget for Parliament has increased from the 2005/06 financial year to the 2006/07 financial year with 14, 21%.
Upon closer analysis it is found that a major increase occurred in the Associated Services and upon closer scrutiny it can be seen that this relates to a major increase in transfer payments made to political parties.

More detail can be obtained from the Appropriation Statement as contained as part of the Annual Financial Statements.
The virements recorded after the determination of the adjusted appropriation is as follows: Programme adjusted appropiation 2006/07 R’000 Virements R’000 Final appropiation 2006/07 R’000 1.

Administration 472 802 1 912 474,714 2.

Members Facilities 151 212 (2 555) 148 657 3.


Associated Services 158 119 643 158 762 Sub-total Direct charge: National Revenue Fund 782 133 229 218 Members Remuneration 229 218 total 1 011 351 - - - - 782 133 229 218 229 218 1011 351 These virements were deemed necessary to enable functionaries to achieve the targets as set out in the strategic plan of the Institution.
Further detail can be obtained from the Appropriation Statement and the Notes to the Appropriation Statement as included in the Annual Financial Statements.

annUal RePORt 2006/2007 95 Over / Under expenditure By comparing the actual expenditure to the budget allocation it is evident that the institution has recorded an under-spending for the financial year under review.
In comparison with prior years it is however evident that the level of under-spending has shown an improvement, as is evident from the table below.

2006/07 R’000 2005/06 R’000 2004/05 R’000 Under-Spending 33 026 75 909 81 742 Upon closer scrutiny of the Annual Financial Statements it is evident that most of the under- spending registered related to Personnel costs and a portion was attributable to goods and services as well.
As was envisaged in the strategic plan for the year, major projects were undertaken to facilitate the capacitating of the institution to ensure that the institution is able to discharge effectively and efficiently of its constitutional mandate.

In order to ensure that the institution attracted the requisite skills, it was important to assess the competency currently found in the institution.
This was a very intricate process and as it unfolded it was found that the time estimation for the completion of this critical process left the institution wanting.

In addition to this the institution was also in the process of converting all staff in the institution to the Total Cost to Company principle, and inherent in this it was anticipated that there would be additional costs, but due to principle matters relating to pension funds for example, this process also took longer than envisaged.
Various support functionaries in the institution was also under-going restructuring and this also proved a more timely exercise than was envisaged.

All instances mentioned thus had a direct effect on the budget and thus the under-spending is registered.
As part of the budget process it is important that one identifies all resources required that would create an enabling environment for staff to function in, and thus a major part of the under-spending that pertains to goods and services was due to the ineptness of the capacitating process of the institution.
Final Appropiation Expenditure % Spent 2006/07 R’000 2005/06 R’000 2004/05 R’000 1 011 351 978 325 96,7% 885 561 809 653 91,4% 784 671 702 929 89,6% From the table above it is evident that the percentage spending has shown an increase, and this is mainly attributable to the ineptness of various capacitating processes alluded to in the reasons given for the under-spending for the financial year.

96 annUal RePORt 2006/2007 FINANCIAL stAtemeNts 2. seRvICes ReNdeRed By tHe 3.
CApACIty CoNstRAINts INstItutIoN Capacity constraints delayed the completion The vote of Parliament comprises of the of projects, which also resulted in under three programmes, namely: expenditure during the financial year as described in the paragraph relating to Programme 1: administration under-expenditure.
Manage Parliament, providing procedural Key capacity weaknesses were as follows: and legal advice and support; facilitate public involvement in parliamentary • Lag time in the completion of the processes; facilitate Parliament’s legislative competency assessments; and oversight processes; and provide • Inept process of the filling of vacant • institutional support and corporate services.

positions.
positions.

Programme 2: members’ Facilities 4. utILIsAtIoN oF doNoR FuNds Provide telephone, travel and other facilities For the period under review Parliament for MP’s and fund medical aid contributions received foreign donor funding and as in and travel facilities for certain former prior years this funding was utilised for members.
various projects for capacity building of staff and members with the aim of enabling the Programme 3: associated Services institution to achieve its strategic objective Provide financial support to political A major project that benefited from this parties represented in Parliament and fund was the PCMS project.

pertaining to legislation and oversight.

pay membership fees to certain inter- parliamentary body.

tariff policy In terms of the agreement these funds are audited on an annual basis.
This project is still valid till September 2007 as per the agreement.

Funds available Tariff charged for catering is done as per will be determined as per the agreement, agreement with the service provider to provided the objectives are achieved as per whom this service has been outsourced, the agreement.

and other internal services are rendered at a agreed upon rate as per the catering policy.
Free services No free service per definition is provided 5. oRGANIsAtIoNs to wHom tRANsFeR pAymeNts HAve BeeN mAde by Parliament to the members or any other Transfer payments have been made to bodies.
political parties for the following reasons: • Political party support: Financial support to political parties represented in Parliament; annUal RePORt 2006/2007 97 • Constituency support: Financial support to the constituency offices of political parties represented in Parliament; • Party Leadership support: Financial support to leaders of political parties represented in Parliament; • Membership fees: Funding of membership fees to certain Inter-Parliamentary bodies to ensure Parliament’s continued involvement in international participation programmes and in the activities of inter- parliamentary associations.
6.

CoRpoRAte GoveRNANCe ARRANGemeNts “A high-level risk profile was developed as a platform and foundation to be used by the Parliament in identifying, managing and controlling the business risks of the institution.

The risk assessment was also used as a basis for the compilation of the internal audit strategy.

The internal audit unit has been functional as from 2003, with the function being outsourced to the Deloitte/ Gobodo Consortium.
Parliament is now in the process of capacitating the unit so as to have an institutional Internal audit unit.

A new audit committee was appointed during February 2007 and has been functional since then.

7. eveNts AFteR tHe RepoRtING dAte No events to report at this stage.

8. otHeR misuse of members’ travel Warrants As reported in the prior financial year, the recovery of amounts is continuing through the liquidation process.
name of travel agent Quantum of Fraud established as per initial forensic report Debt established by liquidators as owing by mP’s and related parties Parliament’s validated claim inclusive of costs Recoveries from liquidators to date Projected recovery in insolvency matters only R R R R R Bathong Travel & Tours (Pty) Ltd 3,341,768 3,078,821 4,987,106 797,259 3,603,642 Business & Executive 3,429,289 1,517,254 3,126,710 495,828 720,455 Travel (Pty) Ltd Ilitha travel & tours 2,040,378 549,484 2,184,102 84 872 254,632 (Sole Proprietor) ITC Sure Travel (Pty) 5,486,106 2,582,675 4,535,166 637,938 637,938 Ltd Star Travel Bureau CC 2,751,562 1,744,250 3,407,224 630 537 1 524 573 Eyabantu Travel 158,160 - - - - 17,207,263 9,472,484 18,240,308 2,646,434 6,741,239 98 annUal RePORt 2006/2007 FINANCIAL stAtemeNts 9.
AppRovAL The Annual Financial Statements as set out from page 11 to 44 have been approved by the Accounting Officer.

10. sCopA ResoLutIoNs There were no formal SCOPA resolutions issued to Parliament for the financial year under review.

Mr. Z.A.
Mr. Z.A.

Dingani Secretary to Parliament 31 May 2007 annUal RePORt 2006/2007 99 Statement of accounting Policies and Related matters for the year ended 31 march 2007 “The financial statements have been comparative figures prepared in accordance with the following policies, which have been applied “Where necessary, comparative figures have consistently in all material respects, been adjusted to conform to changes in unless otherwise indicated.
However, presentation in the current year.” where appropriate and meaningful, additional information has been disclosed 2.

ReveNue to enhance the usefulness of the financial statements and to comply with the appropriated funds statutory requirements of the Public Finance Management Act, Act 1 of 1999 Voted funds are the amounts appropriated (as amended by Act 29 of 1999), the to Parliament in accordance with the final Treasury Regulations for Departments and budget known as the Adjusted Estimate.
Constitutional Institutions issued in terms of Unexpended voted funds (except the the Act and the Division of Revenue Act, Act Statutory Appropriation) are not surrendered 1 of 2005.” to the National Revenue Fund.
1. pReseNtAtIoN oF tHe ANNuAL Departmental revenue FINANCIAL stAtemeNts Basis of preparation Sale of goods and services other than capital assets “The financial statements have been prepared on a modified accrual basis of Revenue from the sale of goods and/ or services produced by Parliament is accounting, except where otherwise stated.

recognised in the Statement of Financial Under the accrual basis of accounting, Performance when the goods and/or transactions and other events are services are provided.
recognised when incurred and not when cash is received or paid.” Interest, dividends and rent on land” Presentation currency The currency used in the financial statements is ZAR ( R ).

Rounding Revenue from interest and dividends is recognised in the Statement of Financial Performance upon receipt of the funds.

laptops issued to members “All amounts are rounded to the nearest and printers upon being sworn in.

The R1,000 (thousand rand)” equipment remain the assets of Parliament.
Members of Parliament are issued laptops 100 annUal RePORt 2006/2007 FINANCIAL stAtemeNts Members of Parliament are given the option Short-term employee benefits to purchase the equipment at residual value at the end of the parliamentary term or at The cost of short-term employee benefits is replacement value upon resignation during recognised as an expense in the Statement the parliamentary term.
Monthly salary of Financial Performance when the deductions which equal the residual value at expenditure is incurred.

the end of the parliamentary term are made from members who intend to purchase the Post employment retirement benefits equipment.

Sale of capital assets Parliament provides retirement benefits for certain of its employees through a defined benefit plan for government Profit from the sale of capital assets is employees.
These benefits are funded by recognised in the Statement of Financial both employer and employee contributions.

Performance when the sale takes place.

Parliament’s contributions to the fund are Financial transactions in assets and liabilities Revenue from the repayment of loans and advances previously extended to employees and public corporations for policy purposes is recognised in the Statement of Financial Performance upon receipt of the funds.
local and foreign aid assistance Revenue from local and foreign aid assistance is recognised in the Statement of Financial Performance upon receipt of the funds.

3. expeNdItuRe compensation of employees Salaries and wages comprise payments to Parliament employees.

Social contributions include Parliament’s contribution to social insurance schemes paid on behalf of employees.

recognised as an expense in the Statement of Financial Performance when payment is made.
No provision is made for retirement benefits in these financial statements.

Any potential liabilities are disclosed as a note to the financial statements of the National Revenue Fund and not in the financial statements of Parliament.

long-term employee benefits and other post employment benefits termination benefits Termination benefits are recognised as an expense in the Statement of Financial Performance when payment is made.
medical benefits “Parliament provides medical benefits for members and its employees through various medical plans.

Contributions are made by Parliament, members and employees.

Parliament’s contributions to the funds are recognised as an expense in the Statement of Financial Performance when payment is made.

No provision is made for medical benefits in these financial statements.
“ annUal RePORt 2006/2007 101 Contributions to medical benefits for retired is made for bad/ doubtful debts which are members are recognised as an expense considered irrecoverable but which have in the Statement of Financial Performance not been approved by the Secretary as bad when payment is made.

debts at year end.
debts at year end.

Other employee benefits Unauthorised expenditure Pro rata thirteenth cheque entitlement and “Unauthorised expenditure is the performance bonuses have been accrued overspending of a vote or a main division for and are recognised in the Statement of within a vote, or, expenditure that was not Financial Performance as an expense.
made in accordance with the purpose of a vote, or, in the case of a main division, not Employees’ leave entitlement taken during in accordance with the purpose of the main the year and leave entitlement paid on division.” termination of employees’ contracts are recognised in the Statement of Financial Irregular expenditure Performance as an expense.
Employees’ leave entitlement as at year end have “Irregular expenditure is expenditure, other been accrued for and are recognised in the than unauthorised expenditure, which Statement of Financial Performance as an was incurred in contravention of, or not expense.
Goods and services in accordance with a requirement of any applicable legislation, including: the Public Finance Management Act, the state Tender Board Act or any legislation providing for Goods and services received and / or procurement procedures in Parliament.

supplied are recognised as an expense in Irregular expenditure is recognised as an the Statement of Financial Performance expense in the Statement of Financial when the expense is incurred.
Performance unless such expenditure is not condoned and is possibly recoverable, in Expenses in respect of local and foreign which case it is recognised as a current asset aid are recognised as an expense in the in the Statement of Financial Position.” Statement of Financial Performance when the expense is incurred.

4. tRANsFeRs ANd suBsIdIes Financial transactions in assets and liabilities Financial transactions in assets and liabilities include bad debts.
Bad debts are recognised as an expense in the Statement of Financial Performance when they are identified as irrecoverable and the Secretary’s approval is granted.

Provision Transfers and subsidies include payments to non-profit institutions.

Transfers and subsidies are recognised as an expense in the Statement of Financial Performance when the expenditure is incurred.
102 annUal RePORt 2006/2007 FINANCIAL stAtemeNts 5. expeNdItuRe FoR CApItAL Assets the lower of cost and net realisable value on a weighted average basis.

Inventory is Capital expenditure is expenditure incurred recognised in the Statement of Financial on the acquisition of assets that can be used Position as a current asset.

repeatedly and continuously in production for more than one year.
Expenditure Prepayments and advances incurred on assets having a cost of less than R5000.00 per item is recognised as Prepayments consists of payments made an expense in the Statement of Financial during the current financial year for Performance when the expenditure is expenses to be incurred in the next financial incurred.

year.

6.

CuRReNt Assets Receivables Advances consists of amounts advanced to staff or members either as cash floats or for use to make cash payments for future expenses.
“Receivables arise from income accrued but not yet received, as well as payments 7.

FIxed Assets which are recoverable from a third party.

Receivables are recognised in the Statement “Fixed assets are recognised at cost of of Financial Position as a current asset.” acquisition or fair value.

Cost is the amount Recoverable revenue of cash or cash equivalent paid.
Fair value is the amount for which an asset would be exchanged, or a liability settled, between “Recoverable revenue represents payments knowledgeable, willing parties in an made in prior years which were recognised arm’s length transaction.
Cost includes all as an expense in the Statement of Financial expenditure incurred to bring the fixed asset Performance at the time, but which have to its useful purpose, including inter alia : now become recoverable from a debtor · Import duties and taxes due to non-performance by such debtor in · Site preparation accordance with an agreement.” cash and cash equivalents · Delivery and handling · Professional fees · Installation and assembly costs · Expenditure relating to a specific fixed Cash and cash equivalents consist of cash asset that increases the useful life of the on hand and balances with banks.
Cash is asset.

recognised in the Statement of Financial Position as a current asset.

Inventory At 31 March 2005 all fixed assets were inventoried and revalued and reflected at their fair value.

The aggregate fair value amounts of these fixed assets are shown per Inventory consists of catering supplies on category.

The remaining heritage assets will hand at year end.
inventory is valued at subsequently be revalued in the future and annUal RePORt 2006/2007 103 their fair values will be recognised at that Depreciation time.

Depreciation is applied to re-valued assets.

“ Depreciation is provided on the straight line basis at rates that will reduce the cost of the Capital expenditure incurred on assets asset to its estimated residual value over its having a cost of more than R5 000.00 per estimated useful life.
item is capitalised and recognised as a fixed asset in the Statement of Financial Position.

Assets with a known original cost of less than R5 000.00 and assets with an indeterminate original cost and a fair market value of less than R5 000.00 are included in the fixed asset register at a zero value.

These assets are not reflected in the Statement of Financial Position.

“All fixed assets are to be professionally revalued every three years.
When the carrying amount of a class of fixed asset comprising items with costs of acquisitions exceeding R5000 per item is increased as a result of a revaluation, the increase is credited directly to a revaluation surplus.

To the extent that a revaluation reverses a revaluation decrease of a fixed asset with an acquisition cost below R5000 and previously expensed, the surplus is recognised as revenue.
When the carrying amount of a class of fixed asset comprising items with costs of acquisitions exceeding R5000 per item is decreased as a result of a revaluation, the decrease is debited directly to a revaluation surplus.

To the extent that a revaluation reverses a revaluation increase of a fixed asset with an acquisition cost below R5000 and previously expensed, the deficit is recognised as an expense.
At each reporting date, an assessment will be made to establish whether a fixed asset has been impaired.
In the case of impairment, an estimate of the recoverable service amount of the affected assets will be made, and such impairment losses recognised in the Statement of Financial Performance at that time.” 104 annUal RePORt 2006/2007 the depreciation rates are as follows: FINANCIAL stAtemeNts Heritage assets: Computer equipment: Equipment: Audio and visual equipment: Furniture and fittings: no depreciation 33.3% 20% 20% 20% 8.
LIABILItIes commitments Payables “Commitments arise when goods and/ or services have been ordered prior to “Payables arise from expenditure incurred year end, but not delivered at year end.

but not yet paid, as well as receipts which Commitments are disclosed as a note to the are due to a third party.
Payables are financial statements.” recognised in the Statement of Financial Position as a current liability.” Deferred income accruals Deferred income is income which will be recognised in the Statement of Performance Accruals arise from the receipt of goods in future once the actual cash is received.

and/or services which were received/ An asset (debtors) has in the meantime delivered prior to year end but for which no been created as the contra entry.

invoice had been received as at year end.


Accruals are recognised in the Statement of contingent liabilities Financial Position as a current liability.

Provisions Contingent liabilities arise where the amounts of liabilities cannot be determined with certainty and may be dependant on Provisions are liabilities of uncertain timing either a future event taking place or an or amount.

Provisions are recognised in the issue of clarity.


Contingent liabilities are Statement of Financial Position as a current disclosed at the most realistic possible value liability.

as a note to the financial statements.

lease commitments 9.

GeNeRAL Expenditure on operating leases is recognised as an expense in the Statement of Financial Performance Key management personnel Key management personnel comprises of when the expenditure is incurred.
Lease the following: commitments for the period remaining from the accounting date to the end of the Political Office Bearers: lease contract are disclosed as a note to the financial statements.
Speaker of the National Assembly Chairperson of the National Council of Provinces annUal RePORt 2006/2007 105 Deputy Speaker of the National Assembly Deputy Chairperson of the National Council of Provinces Office of the Secretary: Secretary to Parliament Deputy Secretary to Parliament Chief Operating Officer of Parliament Senior Managers: Divisional managers Chief Financial officer 106 annUal RePORt 2006/2007 FINANCIAL stAtemeNts appropriation Statement for the year ended 31 march 2007 appropriate per Programme 2006/07 adjusted appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % 1. administration Current payment Transfers and subsidies Payment for capital assets 2. members’ Facilities 452,027 194 20,581 - - - - 85,654 537,681 450,039 87,642 (33) 1,548 161 107 54 22,129 11,675 10,455 83.7% 66.5% 52.8% 428,795 370,902 665 575 17,267 17,407 Current payment 149,181 - (2,555) 146,626 133,729 12,897 126 1,905 124 635 2 1,270 91.2% 98.4% 33.3% 128,615 113,236 - 1,390 - 633 Transfers and subsidies Payment for capital 126 1,905 assets 3. associated Services Current payment - Transfers and subsidies 158,119 - - - - - - - - Payment for capital assets Changes in Retained Revenue Subtotal Statutory appropriation - - - - 643 158,762 158,760 - - - - 2 - - - 100.0% 95,680 95,181 - - (85,257) (85,257) (85,257) 782,133 - - 782,133 755.069 27,064 96.5%
 672,412 597,934 Current payments 229,218 229,218 223,256 5,962 97.4% 213,149 211,719 Transfers and subsidies Payment for capital assets total 1,011,351 - - 1,011,351 978,325 33.026 96.7% 885,561 809,653 Reconciliation with Statement of Financial Performance add: Prior year unauthorised expenditure approved with funding Departmental receipts Local and foreign aid assistance actual amounts per Statement of Financial Performance (total Revenue) - 41.888 3,276 1,056,515 Assets acquired and capitalised during the
 current financial year, but expensed for appropriation purposes Other payments in Appropriation Statement, not accounted for in the Statement of Financial Performance - 23,667 2,492 911,720 (12,310) (18,040) actual amounts per Statement of Financial Performance 966,015 791,613 annUal RePORt 2006/2007 107 appropriation Statement for the year ended 31 march 2007 appropriation per economic classification 2006/07 adjusted appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % current payments Compensation of employees Goods and services Interest and rent on land Financial transactions in assets and liabilities transfers & subsidies 293,714 307,494 - - Provinces & municipalities 320 Departmental agencies & accounts Universities & technikons Foreign governments & - - international organisations 1,273 Public corporations & private enterprises Non-profit institutions Households Gifts and donations Payment for capital assets Buildings & other fixed structures - 156,846 - - - Machinery & equipment 22,400 Biological or cultivated assets Software & other intangible assets Land & subsoil assets Financial transactions in assets and liabilities - 86 - - - - - - - - - - - - - - - - - - - 0 0 - 0 0 0 0 (30,036) 263,678 223,321 40,357 113,135 420,629 360,448 60,181 84.7% 85.7% 190,386 189,463 366,338 294,675 - - - - -
 - - - 0 0 (33) 287 231 56 80.5% 556 - - - - - - 643 1,916 1,912 - - - - 4 - 99.8% 1,042 575 0 0 156,846 156,848 (2) 100.0% - - - - - - - - - 22,400 11,880 10,520 53.0% 94,638 95,181 - - - - - - - - - - - 1,548 1,634 429 1,205 26.3% - - - - (85,257) (85,257) (85,257) - - - - - - total 782,133 - - 782,133 755,069 27,064 96,5% 672,412 597,934 108 annUal RePORt 2006/2007 FINANCIAL stAtemeNts appropriation Statement for the year ended 31 march 2007 Direct charge against Provincial Revenue Fund adjusted
 appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 appropriate per Programme 2006/07 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % List all direct charges against the Revenue Fund President and Deputy President salaries Member of executive committee/parliamentary officers Judges salaries Sector education and training authorities SETA National skills fund - 229,218 - - - - - - - - - - - 229,218 - 223,256 - 5,962 - 97.4% - 213,149 - 211,719 - - - - - - - - - - - - Subtotal 229,218 - - 229,218 223,256 5,962 97.4% 213,149 211,719 annUal RePORt 2006/2007 109 Detail per programme 1-administration Programme per subprogramme adjusted appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 2006/07 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % 230,352 194 8,666 79,890 (33) - 310,242 161 8,666 245,114 107 6,268 65,128 54 2,398 79,0% 66.5% 72.3% 262,329 665 12,905 198,200 575 13,468 1.1 Office of the Secretary Current payment Transfers and subsidies Payment for capital assets 1.2 national assembly Current payment 10,092 Transfers and subsidies Payment for capital assets 1.3 national council of Provinces 208 Current payment 19,018 Transfers and subsidies Payment for capital assets 1.4 legislation and Oversight 1,234 Current
 payment 95,205 3,022 32,139 3,086 65,221 Transfers and subsidies Payment for capital assets 1.5 corporate Services Current payment Transfers and subsidies Payment for capital assets 1.6 Institutional Support Current payment Transfers and subsidies Payment for capital assets changes in retained revenue Subtotal 110 annUal RePORt 2006/2007 - - 10,092 - 208 7,439 99 2,653 - 109 73.7% 5,920 5,805 47.4% 156 201 19,018 - 1,234 15,076 561 3,942 - 673 79.3% 11,152 11,676 45.5% 1,397 313 95,205 - 3,022 82,753 923
 12,452 - 2,099 86.9% 76,973 76,894 30.5% 456 811 5,764 1,548 37,903 - 4,634 40,115 3,696 (2,212) - 938 105.8% 26,602 28,665 79.8% 1,398 1,745 - 65,221 - 59,543 5,678 - 91.3% 45,819 49,662 4,365 4,365 128 4,237 2.9% 955 869 472,802 - 87,169 559,971 461,821 98,150 82.5% 446,727 388,884 FINANCIAL stAtemeNts appropriation Statement for the year ended 31 march 2007 Economic classification adjusted appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 2006/07 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % current payments Compensation of employees Goods and services Interest and rent on land Financial transactions in assets and liabilities transfers & subsidies 274,093 177,934 (30,036) 244,057 205.069 38.988 115,690 293,624 244,971 48,653 84.0% 83.4% 172,895 189,463 255,214 181,439 - - Provinces & municipalities 194 (33) 161 107 Departmental agencies & accounts Universities & technikons Foreign governments & international organisations Public corporations & private enterprises Non-profit institutions Households Gifts and donations Payments for capital assets Buildings & other fixed structures - - - - - - - - 66.5% 556 575 - - 54 - - - - - - - - Machinery & equipment 20,495 - - 20,495 11,245 9,250 54.9% 18,062 17,407 Biological or cultivated assets Software & other intangible assets Land & subsoil assets - - 86 1,548 1,634 429 1,205 26.3% - - - -
 total 472,802 - 87,169 559,971 461,821 98,150 82.5% 446,727 388,884 annUal RePORt 2006/2007 111 Detail per programme 2 - members’ Facilities for the year ended 31 march 2007 Programme per subprogramme adjusted appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 2006/07 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % 2.1 national assembly Current payment Transfers and subsidies
 Payment for capital assets 2.2 national council of Provinces Current payment Transfers and subsidies Payment for capital assets 125,885 126 1,905 23,296 - - - - (1,750) - - 124,135 126 1,905 114,425 124 635 9,710 2 1,270 92.2% 98.4% 33.3% 111,238 198,100 1,390 633 - (805) 22,491 - - 19,304 3,187 - - 85.8% 17,377 15,136 total 151,212 - (2,555) 148,657 134,488 14,169 90.5% 130,005 113,869 112 annUal RePORt 2006/2007 FINANCIAL stAtemeNts appropriation Statement for the year ended 31 march 2007 Economic classification adjusted appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 2006/07 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % 19,621 129,560 19,621 18,252 1,369 (2,555) 127,005 115,477 11,528 93.0% 90.9% 17,491 - 111,124 113,236 Provinces & municipalities 126 - 126 124 - - - - - - - - - - 98.4% - - 2 - - - - - - - - current Compensation of employees Goods and services Interest and rent on land Financial transactions in assets and liabilities transfers & subsidies Dept agencies & accounts Universities & Technikons Foreign governments & international organisations Public corporations & private enterprises Non-profit institutions Households Gifts and donations capital Buildings & other fixed structures Machinery & equipment Biological or Cultivated assets Software & other intangible assets Land & subsoil assets 1,905 - - 1,905 635 1,270
 33.3% 1,390 633 - - - - - - total 151,212 - (2,555) 148,657 134,488 14,169 90.5% 130,005 113,869 annUal RePORt 2006/2007 113 Detail per programme 3- associated Services Programme per subprogramme adjusted appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 2006/07 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % 3.1 Political Party Support Current payment Transfers and subsidies Payment
 for capital assets 3.2 constituency Support Current payment Transfers and subsidies Payment for capital assets 3.3 Party leadership Support Current payment Transfers and subsidies Payment for capital assets 3.4 membership Fees Current payment Transfers and subsidies Payment for capital assets total 47,287 - (138 47,425 47,453 (28) 100.1% 31,688 31,697 - - - - 105,911 - (161) 105,750 105,749 - - 3,648 - 23 3,671 3,646 - - 1,273 - 643 1,916 1,912 - - - 1 - - 25 - - 4 - 100.0% 59,955 59,930 99.3% 3,474 3,474 99.8% 563 80 158,119 - 643 158,762 158,760 2 100.0% 95,680 95,181 114 annUal RePORt 2006/2007 FINANCIAL stAtemeNts appropriation Statement for the year ended 31 march 2007 economic classification adjusted appropriation R’000 Shifting of Funds R’000 Virement R’000 Final appropriation R’000 actual expenditure R’000 Variance R’000 2006/07 2005/06 Final appropriation R’000 actual expenditure R’000 expenditure as % of final appropriation % current Compensation of employees Goods and services Interest and rent on land Financial transactions in assets and liabilities transfers & subsidies Provinces & municipalities Dept agencies & accounts Universities & Technikons - - - - - - - Foreign governments & 1,273 - 643 1,916 1,912 international organisations Public corporations & private enterprises - - - - - - - - 4 - 99.8% 563 80 Non-profit institutions 156,846 - - 156,846 156,848 (2) 100.0% 95,117 95,101 Households Gifts and donations capital Buildings & other fixed
 structures Machinery & equipment Biological or Cultivated assets Software & other intangible assets Land & subsoil assets - - - - - - - total 158,119 - 643 158,762 158,760 - - - - - - - 2 100.0% 95,680 95,181 annUal RePORt 2006/2007 115 notes to the appropriation Statement for the year ended 31 march 2007 1. detail of transfers and subsidies as per Appropriation Act (after virement): Detail of these transactions can be viewed in note 9 (Transfers and subsidies) and Annexure 1 (A-L) to the annual financial
 statements.
2. detail of specifically and exclusively appropriated amounts voted (after virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the annual financial statements.
3. detail on financial transactions in assets and liabilities Detail of these transactions per programme can be viewed in note 8 4. explanations of material variances from Amounts voted (after virement): Per programme: Voted Funds after virement R’000 actual expenditure R’000 Variance R’000 Variance as a % of Final approp % Administration 559,971 461,821 98,150 18% Members’ Facilities Associated Services Changes in retained revenue The variance came about because of transfer of retained revenue for projects.
These projects were eventually funded from voted funds.

148,657 134,488 14,169 10% Members’ services are budgeted to cater for the maximum possible expenditure - in practice Members do not take up all entitlements.
158,762 158,760 2 0% (85,257) - (85,257) 100% Retained earnings earmarked for projects but not utilised 116 annUal RePORt 2006/2007 FINANCIAL stAtemeNts 4.2 Per economic classification: Per economic classification Voted Funds after virement R’000 actual expenditure R’000 Variance R’000 Variance as a % of Final approp % current expenditure Compensation of employees Goods and services transfers and subsidies Foreign governments and international organisations Non-profit institutions Payments for capital assets Machinery and equipment Heritage assets Software and other intangible assets - - - - - - 40,357 60,181 The variance is mostly due to underspent in compensation of employees due to a number of vacant posts taking longer to fill than originally planned and underspent on projects which started later than the intial planned date.
- - - - - - - - - - - - 4 (2) 10,520 1,205 Variance is due to projects starting later than the initial planned date.

This affected the procurement of assets required for these projects.
annUal RePORt 2006/2007 117 Statement of Financial Performance for the year ended 31 March 2007 Parliament of the Republic of South Africa - Vote 2 Statement of Financial Performance for the year ended 31 March 2007 revenue REVENUE Annual appropriation Statutory appropriation Departmental revenue Local and foreign aid assistance TOTAL REVENUE EXPENDITURE Current expenditure Compensation of employees Goods and services Financial transactions in assets and liabilities Local and foreign aid assistance Total current expenditure Transfers and subsidies TOTAL EXPENDITURE SURPLUS/(DEFICIT) SURPLUS/(DEFICIT) FOR THE YEAR Reconciliation of Net Surplus/(Deficit) for the year Funds unutilised Departmental revenue Local and foreign aid assistance SURPLUS/(DEFICIT) FOR THE YEAR Net surplus for the year Opening balance Prior year adjustment Voted funds to be surrendered Fruitless and wastefull expenditure recovered Note Note 2006/07 2006/07 R’000 R'000 2005/06 2005/06 R’000 R'000 1.
2.

3.

4.

5.

6.

7 8.

3 4.
(2,211) (5,962) 2,646 392,721 186,994 2,077 (1,431) 307,747 118 ANNUAL REPORT 2006/2007 Page 26 FInAnCIAL STATeMenTS Statement of Financial Position as at 31 March 2007 Note 2006/07 R’000 2005/06 R’000 ASSeTS LIABILITIeS ANNUAL REPORT 2006/2007 119 Parliament of the Republic of South Africa - Vote 2 Statement of Changes in Net Assets for the year ended 31 March 2007 Statement of Changes in Net Assets for the year ended 31 March 2007 reCOverABLe revenue Recoverable revenue Opening balance Transfers Debts written off Debts raised Balance at 31 March Retained funds Balance at 1 April Prior year adjustments Fruitless & wastefull expenditure recovered Unutilised during the year Voted funds to be surrendered Balance at 31 March Current liabilities Voted funds to be surrendered to the Revenue Fund Payables Non-current liabilities Fruitless and wasteful expenditure Deferred income Revaluation Reserve Balance at 1 April Balance at 31 March TOTAL Note Note 2006/07 2006/07 R'000 R’000 2005/06 2005/06 R'000 R’000 7.2 9 11 16 16 17 11 18 65 (559) (559) 65 65 (494) 65 307,747 (2,211) 2,646 90,501 (5,962) 392,721 186,994 2,077 - 120,107 (1,431) 307,747 88,139 5,962 82,177 69,785 6,055 63,730 14,570 14,561 9 17,221 17,207 14 5,511 5,511 5,511 5,511
 500,941 400,264 120 ANNUAL REPORT 2006/2007 Page 28 FInAnCIAL STATeMenTS Cash Flow Statement for the year ended 31 March 2007 Parliament of the Republic of South Africa - Vote 2 Cash Flow Statement for the year ended 31 March 2007 CASH FLOWS FrOM OPerATInG ACTIvITIeS CASH FLOWS FROM OPERATING ACTIVITIES Receipts Annual appropriated funds received Statutory appropriated funds received Departmental revenue received Local and foreign aid assistance received Other income Net (increase)/decrease in working capital
 Current payments Add back non-cash item Transfers and subsidies paid Net cash flow available from operating activities CASH FLOWS FROM INVESTING ACTIVITIES Payments for tangible capital assets Proceeds from sale of tangible capital assets (Increase)/ decrease in other financial assets Net cash flows from investing activities CASH FLOWS FROM FINANCING ACTIVITIES Increase/ (decrease) in non-current payables Net cash flows from financing activities Note Note 2006/07 R’000 2006/07 R'000 2005/06 R’000 2005/06 R'000 1.1 2 3 4 19 7 8 20 3 18 1,056,613 782,133 229,218 41,986 3,276 - 911,043 672,412 213,149 22,990 2,492 - 36,686 (807,254) 10,251 (158,760) 137,536 646 (696,432) 7,473 (95,181) 127,549 (12,310) (98) (18,040) 677 (12,408) (17,363) (5) (5) - Net increase/ (decrease) in cash and cash equivalents 125,122 110,187 Cash and cash equivalents at beginning of period 283,080 172,893 Cash and cash equivalents at end of period 12 408,202 283,080 ANNUAL REPORT 2006/2007 121 Page 29 Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 Notes to the Annual Financial Statements for the year ended 31 March 2007 1.
Annual Appropiation 1.

Annual Appropriation 1.1 Annual Appropriation Included are funds appropriated in terms of the Appropriation Act for Provincial Departments(Equitable Share) Programmes Administration Members' Facilities Associated Services Total 2.

Statutory Appropiation 2.
Statutory Appropriation Final Actual Funds Funds not requested/ Received not received Appropriation R'000 R'000 472,802 472,802 - 151,212 151,212 - 158,119 158,119 - R'000 Appropriation Received 2005/06 R'000 393,794 182,457 96,161 782,133 782,133 - 672,412 Note Note 2006/07 2006/7 R’000 R'000 2005/6 R'000 2005/06 R’000 Amount forming a direct charge on the National Revenue Fund in respect of salaries, allowances and other benefits of office-bearers and other members of the National Assembly and the National Council of Provinces (in terms of Act No.
6 of 1994) Total Actual Statutory Appropriation received 3.

Departmental revenue Sales of goods and services other than capital assets Interest, dividends and rent on land Sales of capital assets Other Income Total revenue collected 229,218 213,149 229,218 213,149 229,218 213,149 6,872 21,011 (98) 14,103 6,735 16,125 677 130 41,888 23,667 Local and foreign aid assistance 3,276 2,492 4.

5.
Compensation of employees 5.1 Salaries and wages Basic salary Performance award Compensative/circumstantial Periodic payments Other non-pensionable allowances Total 122 ANNUAL REPORT 2006/2007 279,200 4,028 687 3,662 75,825 266,285 782 371 10 56,146 363,402 323,594 Page 33 FInAnCIAL STATeMenTS Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 Note Note 2006/07 2006/7 R’000 R'000 2005/06 R’000 2005/6 R'000 5.2 Social contributions 5.2.1 Employer contributions Pension Medical UIF Insurance Total 5.2.2 Post retirement benefits Medical Total Total compensation of employees Average number of employees 6.
Goods and services Advertising Bank charges and card fees Bursaries (employees) Communication Computer services Commission Consultants, contractors and special services Courier and delivery services Entertainment External audit fees Equipment less than R5 000 Inventory Learnerships Legal fees Maintenance, repair and running costs Municipal Services Operating leases Personnel agency fees Plant flowers and other decorations Printing and publications Professional bodies and membership fees Resettlement costs Subscriptions Translations and transcriptions Transport provided as part of the departmental activities Travel and subsistence Venues and facilities Protective, special clothing & uniforms Training & staff development Town & regional planning Total 6.1 Audit fees External audit fee Internal audit fee Other audits Total external audit fees - - 1,266 2,644 - 3,653 3,910 6.1 6.2 6.3 ANNUAL REPORT 2006/2007 Page 33 123 Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 6.2 Inventory Other inventory Food and
 Food supplies Other consumables Restoration and fittings Medical Supplies Total Inventory 6.3 Travel and subsistence Local Foreign Total travel and subsistence 7 Financial transactions in assets and liabilities 7.1 Depreciation: Computer equipment Depreciation: Computer software Depreciation: Equipment Depreciation: Furniture & fittings Depreciation: Vehicles Depreciation: Audio & visual equipment Total depreciation 7.2 Debts written off Bad debts Bad debts provided for Bad debts written off Total bad debts Total 8.
Transfers and subsidies Note Note 2006/07 R’000 2006/7 R'000 2005/06 R’000 2005/6 R' (65) - 559 (65) 10,251 7,368 Non-profit institutions Unauthorised expenditure approved by Parliament ANNEXURE 1K 158,760 95,181 Total 158,760 95,181 124 ANNUAL REPORT 2006/2007 Page 33 FInAnCIAL STATeMenTS Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 Note Note 2006/07 R’000 2006/7 R'000 2005/06 R’000 2005/6 R'000 9 Prior year adjustment 9.1 Reversal of overprovision of expenses accrued for in prior year 9.2 Updating of the asset register and implementation of the policy where assets under R5000 are recognised as expenses has resulted in a prior year adjustment: 9.2.1 Assets under R5000 transferred to expenses 9.2.2 Asset additions for 2004/5 duplicated in 2005/6 9.2.3 Goods and services erroneously classified as assets 9.2.4 Depreciation reversed The effect of all the above changes is as follows: Decrease in net surplus due to: 9.1 decrease in compensation of employee expenses.
9.2 decrease in transfers and subsidies 9.3 decrease in other income 9.1 decrease in goods and services 9.2.1 increase in capital expenses under R5000.

9.2.2 decrease in assets at cost 9.2.3 increase in goods and services 9.2.4 decrease in depreciation Total 10 Expenditure on capital assets Heritage assets Machinery and equipment Total 11 Fruitless and wasteful expenditure Reconciliation of fruitless and wasteful expenditure Opening balance Amounts recovered Total fruitless and wasteful expenditure 12.
Cash and cash equivalents Cash on hand Cash with commercial banks (Local) Total 13.

Other financial assets Current Local (Group major categories, but list material items) Catering stock Total 14.
Prepayments and advances Description Travel and subsistence Prepayments Total 928 588 (114) 675 - 2,077 544 (1,191) (2,493) (772) 1,701 (2,211) 20 20 248 12,062 12,310 614 17,426 18,040 17,207 (2,646) 17,207 14,561 17,207 (169) 408,371 109 282,971 408,202 283,080 231 203 231 203 - 1,726 52 31,293 1,726 31,345 Page 33 ANNUAL REPORT 2006/2007 125 Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 Note Note 2006/07 R’000 2006/07 R'000 2005/06 R’000 2005/06 R'000 15.
Receivables Less than one year R'000 One to three years R'000 Older than three years R'000 Households and Staff debtors Other debtors Intergovernmental Total 15.1 15.3 15.4 Annex 4 293 204 72 438 9,578 462 243 548 1,651 10,186 - 15.1 Households and non profit institutions (Group major categories, but list material items) Political parties Total 15.3 Staff debtors Staff debtors Provision for bad debts Total 15.6 Other debtors Other debtors ACBF - donor aid organisation Media Accrued income Provision for bad debts Total 16 Voted funds to be surrendered to the Revenue Fund Opening balance Transfer from Statement of Financial Performance Paid during the year Closing balance Total R'000 497 510 10,040 791 11,838 Total R'000 - 1,695 3,344 328 5,367 497 497 - 731 (221) 510 1,916 (221) 1,695 2,231 1,517 19 6,824 (551) 10,040 973 - 12 2,359 3,344 6,055 5,962 (6,055) 5,962 4,624 1,431 - 6,055 17 Payables – current Description Amounts owing to other entities Other payables Total 30 Days R'000 30+ Days R'000 2006/07 Total R'000 2005/06 Total R'000 ANNEXURE 5 2,879 2,879 34,868 44,430 79,298 17.1 1,108 62,622 37,747 44,430 82,177 63,730 17.1 Other payables Description (Identify major categories, but list material amounts) Accruals Provisions Suppliers Total 19,798 18,446 41,054 34,938 16,186 11,498 79,298 62,622 126 ANNUAL REPORT 2006/2007 Page 33 FInAnCIAL STATeMenTS Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 Note 2006/07 R’000 2005/06 R’000
 6,686 3,786 3,258 4,716 - 18,446 4,589 3,279 1,900 4,849 1,569 16,186 17.1.1 Employee benefit provisions Leave entitlement Thirteenth cheque Performane awards Capped leave commitments UiF Total 18.
Payables – Non-current Description Defferred income Total One to two years R'000 Two to three years R'000 More than three years R'000 9 - 9 - 9 - 9 Total R'000 Total R'000 14 14 19.
Net cash flow available from operating activities Net surplus/(deficit) as per Statement of Financial Performance Add back non cash/cash movements not deemed operating activities (Increase)/decrease in receivables – current (Increase)/decrease in prepayments and advances (Increase)/decrease in other current assets Increase/(decrease) in payables – current Proceeds from sale of capital assets Depreciation on assets Proceeds on sale of other financial assets Expenditure on capital assets Surrenders to revenue fund Unauthorised expenditure per Stat of Fin Performance Fruitless and wasteful expenditure per Stat of Fin Performance Voted funds not requested/not received Other non cash items: Net cash flow generated by operating activities 90,501 47,035 (6,470) 29,619 2,000 18,447 (98) 10,251 (28) (12,310) 6,055 - - - (431) 120,107 7,442 (1,135) (12,233) - 13,260 677 7,473 284 (18,040) 401 - 16,561 194 137,536 127,549 ANNUAL REPORT 2006/2007 127 Page 33 Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 20 Tangible Capital Assets 20.
Tangible Capital Assets MOveMenT In TAnGIBLe CAPITAL ASSeTS Per ASSeT reGISTer FOr THe YeAr enDeD 31 MArCH 2007 MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2007 Opening Balance Cost r’000 Opening balance Cost R’000 Current Year Current Year Adjustments Adjustment to prior year to prior year balances balances Cost Cost r’000 R’000 Additional Costs R’000 Additions Cost Disposals Cost R’000 Disposals Cost Closing Balance Cost R’000 Closing balance Cost R’000 R’000 R’000 BUILDING AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structures Heritage assets 35,230 - - - 35,230 - 248 - - - - - - - - 248 35,478 - - - 35,478 MACHINERY AND EQUIPMENT Transport assets Specialised military assets Computer equipment Furniture and Office equipment Other machinery and equipment 35,829 2,233 - 16,470 7,656 9,470 - (3,741) 12,062 - 415 - - - 9,709 - 1,047 - 891 (2,315) (4,952) 3,526 44,150 2,648 - 23,864 3,751 13,887 TOTAL TANGIBLE ASSETS 71,059 (3,741) 12,310 - 79,628 20.1 ADDITIOnS TO TAnGIBLe CAPITAL ASSeT Per ASSeT reGISTer FOr THe YeAr enDeD In 31 MArCH 2007 20.1 ADDITIONS TO TANGIBLE CAPITAL ASSET PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2007 Cash Cost r’000 non-Cash Fair value r’000 Cash Cost Non-Cash Fair Value (Capital work in progress- (Capital work current costs) in progress - Cost current R’000 costs) Cost Received current Received current year, not paid year, not paid (Paid current (Paid current year, received year, received prior year) prior
 year) Cost Cost R’000 R’000 R’000 R’000 R’000 Total Cost R’000 Total Cost R’000 BUILDING AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structures Heritage assets MACHINERY AND EQUIPMENT Transport assets Specialised military assets Computer equipment Furniture and Office equipment Other machinery and equipment 248 - - - - - - 248 12,062 415 9,709 1,047 891 248 - - - 248 12,062 415 - 9,709 1,047 891 TOTAL CAPITAL ASSETS 12,310 - - - 12,310 128 ANNUAL REPORT 2006/2007 Page 38 20.
Tangible Capital Assets 20.2 MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2006 20.2 Movement in Tangible Capital Assets per Asset register for the year ended 31 March 2006 FInAnCIAL STATeMenTS Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 Opening balance Opening Balance Cost r’000 R’000 Additions Additions r’000 R’000 Disposals Disposals R’000 R’000 Closing Balance Closing Balance R’000 R’000 BUILDING AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structures Heritage assets 34,616 614 34,616 614 - 35,230 - - - 35,230 MACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and Office equipment Other machinery and equipment 18,580 465 10,429 4,472 3,214 17,496 1,768 6,288 3,184 6,256 247 247 35,829 2,233 16,470 7,656 9,470 TOTAL TANGIBLE ASSETS 53,196 18,110 247 71,059 ANNUAL REPORT 2006/2007 129 Page 38 Parliament of the Republic of South Africa - Vote 2 Notes to the Annual Financial Statements for the year ended 31 March 2007 Disclosure Notes DISCLOSure nOTeS These amounts are not recognised in the financial statements and are disclosed to enhance the usefulness of the financial statements.
21 Contingent liabilities Liable to Nature Claims against the department Other Total 22 Lease Commitments Note Note 2006/07 R’000 2006/07 R'000 2005/06 R’000 2005/06 R'000 ANNEXURE 3B 3,175 ANNEXURE 3B - 2,318 - 3,175 2,318 22.1 Operating leases Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total present value of lease liabilities 23 Key management personnel Motor Vehicles R'000 Office Equipment R'000 Machinery and equipment R'000 Total R'000 Total R'000 - - - - 642 - - - - 642 - - - The aggregate compensation of the senior management of the department showing separately major classes of key management personnel and the respective benefits according to the headings indicated for the current and comparative period.
Description Political Office Bearers (provide detail below) Officials Level 15 to 16 Level 14 (incl CFO if at lower level) Family members of key management personnel No of Individuals Total R'000 Total R'000 4 3,208 2,896 3 6 2,409 4,060 2,322 3,943 Total 9,677 9,161 Presiding Officers: 1.

Mbete, Baleka Speaker of National Assembly 2.

Mahlangu-Nkabinde, Gwendoline Deputy Speaker NA 3.

Mahlunga, Mninwa Chairperson NCOP 4.
Hollander, Peggy Deputy Chairperson NCOP 130 ANNUAL REPORT 2006/2007 Page 38 FInAnCIAL STATeMenTS Annexures to the Annual Financial Statements for the year ended 31 March 2007 Parliament of the Republic of South Africa - Vote 2 Annexure 1j Statement of transfers to foreign government and international organisations Annexures to the Annual Financial Statements for the year ended 31 March 2007 ANNEXURE 1J STATEMENT OF TRANSFERS TO FOREIGN GOVERNMENT AND INTERNATIONAL ORGANISATIONS Foreign Government/International Total TrAnSFer ALLOCATIOn Adjusted Organisation FOREIGN GOVERNMENT/ INTERNATIONAL ORGANISATION Appropiation Act Adjusted Appropriation r’000 Act R'000 roll Overs Adjustments TRANSFER ALLOCATION r’000 R’000 Roll Overs R'000 Adjustments R'000 Available R’000 Total Available R'000 exPenDITure 2005/06 Actual % of EXPENDITURE Transfer Available % of Funds Available Funds Transferred Transferred % % Final 2005/06 Appropriation Act Final Appropriation R’000 Act R'000 R’000 Actual Transfer R'000 Transfers Membership fees Total Parliament of the Republic of South Africa - Vote 2 - 0.0% 575 - - - - - 575 Annexure 1k Statement of Transfers/Subsidies to non-Profit Institutions ANNEXURE 1K STATEMENT OF TRANSFERS/SUBSIDIES TO NON-PROFIT INSTITUTIONS Annexures to the Annual Financial Statements for the year ended 31 March 2007 non Profit Institutions NON PROFIT INSTITUTIONS Transfers Constituency allowance Party Leadership allowance Party support allowance Membership fees Adjusted Adjusted Appropiation Appropriation
 Act Act r’000 R'000 105,911 3,648 47,287 1,273 TrAnSFer ALLOCATIOn TRANSFER ALLOCATION Adjustments roll Overs r’000 R’000 Roll Overs R'000 Adjustments R'000 Total Available Total R’000 Available R'000 exPenDITure EXPENDITURE Actual Transfer Actual R’000 Transfer R'000 % of % of Available Available Transferred Transferred % % 2005/06 2005/06 Final Final Appropriation Appropriation Act Act R’000 R'000 105,911 105,749 3,648 3,646 47,287 47,453 1,916 1,912 99.8% 99.9% 100.4% 99.8% 59,930 3,474 31,697 80 643 Total
 transfers 158,119 - 643 158,762 158,760 100.0% 95,181 Page 39 Page 40 ANNUAL REPORT 2006/2007 131 Annexure 1n Statement of Local and Foreign Aid Assistance received for the year ended 31 March 2007 Annexures to the Annual Financial Statements for the year ended 31 March 2007 Parliament of the Republic of South Africa - Vote 2 ANNEXURE 1N Revenue name of Donor STATEMENT OF LOCAL AND FOREIGN AID ASSISTANCE RECEIVED FOR THE YEAR ENDED 31 MARCH 2007 Opening Purpose NAME OF DONOR PURPOSE Balance OPENING BALANCE R’000 R'000 R’000 REVENUE R'000 Received in cash ACBF European Union Capacity building Legislature support programme 2,375 901 Expenditure R’000 EXPENDITURE R'000 Closing Balance CLOSING BALANCE R’000 R'000 - 1,183 1,192 901 - - - Total - 3,276 2,084 1,192 Parliament of the Republic of South Africa - Vote 2 - Annexure 3B Statement of Contingent Liabilities as at 31 March 2007 ANNEXURE 3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2007 nature of Liability Liabilities incurred during the Opening Annexures to the Annual Financial Statements for the year ended 31 March 2007 Liabilities paid/cancelled/ Liabilities Closing Nature of Liability Claims against the department Unemployment Insurance Fund Penalties and interest - SARS Litigation by former staff member Balance Opening 01/04/2006 Balance R’000 01/04/2006 R’000 1,573 745 year R’000 Liabilities incurred during the year R’000 reduced during the year Liabilities R’000 paid/cancelled/reduced during the year
 R’000 recoverable (Provide Liabilities details hereunder) recoverable(Provide R’000 details hereunder) R’000 Balance Closing 31/03/2007 Balance R’000 31/03/2007 R’000 3,175 1,573 745 - Page 41 - 3,175 Total 2,318 3,175 2,318 - 3,175 2,318 3,175 2,318 - 3,175 Page 42 132 ANNUAL REPORT 2006/2007 FInAnCIAL STATeMenTS Parliament of the Republic of South Africa - Vote 2 Annexures to the Annual Financial Statements for the year ended 31 March 2007 Annexure 4 Inter-Government receivables ANNEXURE 4
 INTER–GOVERNMENTAL RECEIVABLES Government entity Government Entity Department Department of Agriculture & Land Affairs Department of Arts & Culture Department of Communication Department of Correctional Services Department of Defence Department of Education Department of Environmental Affairs Department of Foreign Affairs Department of Health Department of Home Affairs Department of Housing Department of Intelligence Department of Minerals & Energy Department of Public Works Department of Safety & Security Department of Science & Technology Department of Social Development Department of Sport & Recreation Department of Trade & Industry Department of Transport Department of Water Affairs Department of Local & Provincial Government Provincial Legislature SA Police Department of Finance Department of Justice Department of Public Service & Administration Other Government Entities Auditor General National Treasury Office of the President SARS COnFIrMeD BALAnCe Confirmed balance 31/03/2007 31/03/2007 R’000 R’000 31/03/2006 31/03/2006 R’000 R’000 unCOnFIrMeD BALAnCe Unconfirmed balance 31/03/2007 31/03/2007 R’000 R’000 31/03/2006 31/03/2006 R’000 R’000 - -9 44 3 -8 1 9 1 26 7 -2 1 2 12 2 1 22 14 2 -3 0 0 1 0 1 1 -2 2 2 -6 49 1 2 94 3 2 19 8 4 3 2 212 167 70 4 -6 5 1 20 39 13 49 541 72 579 161 - - - - TOTAL - - 791 328 Include all amounts owing by National and Provincial Departments as well as all Public Entities, Constitutional Institutions and Trading Entities ANNUAL REPORT
 2006/2007 133 Page 43 Parliament of the Republic of South Africa - Vote 2 Annexures to the Annual Financial Statements for the year ended 31 March 2007 Annexure 5 Inter-Government Payable ANNEXURE 5 INTER–GOVERNMENTAL PAYABLES Government entity COnFIrMeD BALAnCe unCOnFIrMeD BALAnCe TOTAL 31/03/2007 31/03/2006 Confirmed balance 31/03/2007 Unconfirmed balance 31/03/2006 31/03/2007 31/03/2006 TOTAL GOVERNMENT ENTITY DEPARTMENTS NB: Amounts included in Statement of financial position Current Department of
 Foreign Affairs Department of Transport Department of Justice Subtotal Non-current Subtotal Total 31/03/2007 R’000 R’000 31/03/2006 R’000 R’000 31/03/2007 R’000 R’000 31/03/2006 R’000 R’000 31/03/2007 R’000 R’000 31/03/2006 R’000 R’000 1,919 1,078 0 - 30 0 960 - 0 0 0 0 1,919 - 960 1,078 30 - 2,879 1,108 - - 2,879 1,108 - - - - - - 2,879 1,108 - - 2,879 1,108 Page 44 134 ANNUAL REPORT 2006/2007 FINANCIAL STATEMENTS ANNUAL REPORT 2006/2007 135 VII.
Annexures 136 VII.
Annexures 7.1 PARLIAMENTARY SERVICE ORGANOGRAM fi fi f O y r a t e r c e S e h t f o e c fi fi fi f O t i n u s t e s s A & s s e c c A n o i t c e S s r i a f f A c i l b u P e c fi fi f O e h t f o e c fi f O r a r t s i g e R ’ s r e b m e M f o s t s e r e t n I & y r u s a e r T e c fi & ANNEXURES e c fi f O s e c i v r e S l a r u d e c o r P l a p i c i n u M & l a i i c n v o r P n o s i a i L e c fi & s e r o t S n o i t c e S n o i t a t n e m u c o D e c fi f O s r e p a P i g n d n B I , g n i t n i r P , e
fi f O e c fi & l
U t n e m g a n a M l e v e L b o J t n e m p o l e v e D & g n n a r T i i t i n U e c fi & & n o n o i t c e S i s g n d e e c o r P & & fi f O : & h c r a e s e R t i n U e c i t c a r P AnnuAL rePOrT 2006/2007 137 7.2 HUMAN RESOURCES INfORMATION Staff Establishment number of staff per Occupational category Male Female African Coloured Indian White Total African Coloured Indian White Total Occupational Level Total Workers in Level Top Management Senior Management 3 7 2 1 Prof.
Qualified and 90 32 Experience Specialist and Mid-Management 1 2 6 Skilled, Academic, 367 106 35 Jr. Management, Supervisors, Foremen and Superintendents.
Semi-skilled and 380 51 83 Discretionary Decision Making Unskilled and Defined 203 7 49 Decision Making Total AnnuAL rePOrT 2006/2007 ANNEXURES Occupational Level Total Workers in Level Top Management Senior Management Prof.
Qualified and Experience Specialist and Mid-Management Skilled, Academic, Jr. Management, Supervisors, Foremen and Superintendents.
Semi-skilled and Discretionary Decision Making 0 0 2 2 3 Unskilled and Defined 1 Decision Making Total 8 number of staff with Disabilities per Occupational category Male Female African Coloured Indian White Total African Coloured Indian White Total AnnuAL rePOrT 2006/2007 139 7.3 APPOINTMENTS ANd SEPARATIONS Separation and Appointment of Staff by Gender and Grade Comparison of Staff composition according to Gender and Race race Gender: separations Gender: Appointments separation and Appointment of staff by Gender and Grade African Coloured Indian White Total Female 27 10 1 7 45 Male 31 6 2 3 42 Total Female 58 16 3 10 87 63 19 1 3 86 Male 50 9 1 3 63 Comparison of Staff composition according to Occupational category and Gender Occupation category Gender: separations Gender: Appointments Comparison of occupation category and gender Female 32 Male 22 Total 54 5 1 1 13 0 42 5 1 6 21 0 87 Female 41 3 3 14 22 3 86 Male 21 2 3 12 23 2 63 Clerks Legislators, Senior Officials and Managers Professionals Service and Sales Workers Technicians and Associate Professionals Plant and Machine Operators and Assembler 0 0 5 8 0 Total 45 140 AnnuAL rePOrT 2006/2007 Total 113 28 2 6 149 Total 62 5 6 26 45 5 149 ANNEXURES Sick Leave taken from January 2006 to March 2007 by Grade Grade level Total days Percentage with Medical Certification number of employees using sick leave A B C D E F Total
 1416.20 1876 1519 263 05 02 5081 21.04 26.06 21.10 3.60 0.04 0.00 71 162 262 246 52 02 01 724 Sick Leave taken from January 2006 to March 2007 by Occupational category Occupational category Total days Percentage with Medical Certification number of employees using sick leave Clerks 1668 Legislators, Senior Officials and 149 Managers Professionals 34 Service and Sales Workers 1590.20 Technicians and Associate 1058 Professionals Plant and Machine Operators 115 and Assembler Elementary occupations total 467
 Total 5081 17.2 01 0.22 21.9 6.9 9.8 13.98 71 159 32 06 194 525 19 53 724 AnnuAL rePOrT 2006/2007 141 Annual Leave taken from January 2006 to March 2007 Grade level Total days number of employees using Annual Leave A B C D E F Total 5 701 7 735 7 406 1 679 134 58 22 743 200 367 364 89 0 7 02 1 029 Annual Leave taken from January 2006 to March 2007 by Occupational category Occupational category Total days Percentage with Medical Certification number of employees using Annual leave Clerks 7 568 Legislators, Senior Officials and 1 381 Managers Professionals Service and Sales Workers Technicians and Associate Professionals 133 6 604 4 753 Plant and Machine Operators 590 and Assembler Elementary occupations total 1 714 Total 22 787 0.62 0.00 0.00 1.63 0.11 0.01 0.50 2.86 375 65 09 268 225 24 63 1 029 142 AnnuAL rePOrT 2006/2007 ANNEXURES Sick Leave taken from January 2006 to March 2007 by Grade Grade level Total days number of employees who have sick Leave A B C D E F Total 2287.79 3603.75 2630.17 420 285.00 0.00 9227.21 195 349 348 90 07 02 991 AnnuAL rePOrT 2006/2007 143 7.4 LAbOUR RELATIONS Misconduct addressed and disciplinary Hearings for 1 January 06 to 31 december 07 Comparison of Staff composition according to Gender and Race Labour relations Types of Misconduct Addressed and Disciplinary Hearings Misrepresentations Theft, bribery, corruption, defeating the ends of justice and fraud Assault Abuse of alcohol drugs and other stupefying substances Insubordination
 Improper, disgraceful and unacceptable conduct at work Sexual Harassment Poor Performance Misuse or Damage of Parliamentary Property Negligence Conduct in the performance of Duty Political Participation Non disclosure of financial and other private interest Procurement misconduct Dereliction of Duty salary scale Total 3 0 0 1 5 1 0 0 0 1 0 0 0 1 0
0 0 0 0 0 1 0 Total 3 0 0 1 5 1 0 0 0 1 0 0 0 1 0 144 AnnuAL rePOrT 2006/2007 ANNEXURES Labour relations Types of Misconduct Addressed and Disciplinary Hearings Non-adherence to policy and procedure Incapacity Misuse of Parliament’s Funds Total A 4 0 0 4 B 1 0 0 4 Table 2: Grievances Lodged for 1 April 06 to 31 March 07 Grievances Lodged Resolved Not resolved Total A 0 3 3 B 1 4 5 C 3 0 2 13 C 1 2 3 salary scale e 0 0 0 0 salary scale e 0 0 0 D 0 0 0 1 D 0 0 0 Total 8 0 2 22 Total 2 9 11 AnnuAL rePOrT 2006/2007 145 Table 3: disputes Lodged for 1 April 06 to 31 March 07 Disputes Lodged Upheld Dismissed Pending CCMSA, Labour Court and others Total A 0 0 0 0 B 0 0 0 0 C 0 0 0 0 Table 3: Precautionary Suspension for 1 April 06 to 31 March 07 Precautionary suspensions Number of people whose suspension exceeded 30 days A 0 Average number of 0 days suspended Cost (R’000) of suspensions Total 0 0 B 0 0 0 0 C 0 0 0 0 salary scale e 0 0 0 0 salary scale e 0 0 0 0 D 0 0 0 0 D 0 0 0 0 Total 2 5 15 22 Total 0 0 0 0 146 AnnuAL rePOrT 2006/2007 ANNEXURES 7.5 HIV/AIdS ANd HEALTH PROMOTION PROGRAMMES Steps taken to reduce the risk of occupational exposure Categories of employees identified as being at high risk of contracting HIV/Aids and related diseases Key steps taken to reduce risk of infection Details of Health Promotion and HIV and Aids Programmes no Yes X Question 1.
Has Parliament designated a member of SM to implement Health Promotion and HIV and Aids Programmes?

If so, provide her/his name and position.

2.

Does Parliament have X a dedicated unit or has it designated specific staff members to promote the health and wellbeing of your employee?

If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

3.
3.

Has Parliament introduced X an Employee Assistance or Health Promotion Programme for your employees?

if so, indicate the key elements/ services of this programme.

Details, if yes Mr M S Mbangula Divisional Manager: Corporate Services PO Box 15 Cape Town 8000 The Wellness Unit is dedicated to promoting the health and wellbeing of employees.

It consists of 3 internal staff and an outsourced service provider.

The total budget is approximately R1, 160,000.


Parliament has introduced a Wellness Programme.

The key elements of this programme are Counselling; Health promotion programmes, eg wellness week; Training, eg emotional intelligence, stress management, etc; Supervisory/ Management consultation; Co- coordinating sporting activities.
AnnuAL rePOrT 2006/2007 147 Categories of employees identified as being at high risk of contracting HIV/Aids and related diseases Key steps taken to reduce risk of infection Details of Health Promotion and HIV and Aids Programmes Question 4.

Has Parliament established (a) Yes X committee(s) If so, Please provide the names of the members of the committee and the stakeholder(s) that they represent.

5.
5.

Has Parliament reviewed X its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status?

If so, list the employment policies/practices so reviewed.

6.

Has Parliament introduced X measures to protect HIV- positive employees or these perceived to be HIV-positive from discrimination?

If so, list the key elements of these measures.


no Details, if yes Parliament has thirty-five (35) HIV/Aids Practitioners representing their respective Divisions/Sections/Offices/ Units.

Their role is to provide support to all HIV/Aids initiatives in Parliament.

HIV/Aids Policy is currently under review.

Continuous reviews of related policies and practices are undertaken; these include the recruitment policy and practices, training and development practices.
HIV/Aids Policy, awareness and education workshops and training were held.

Formal presentations/talks were conducted by people living with HIV.

Peer educators were established to co-ordinate formal and informal activities.

148 AnnuAL rePOrT 2006/2007 ANNEXURES Categories of employees identified as being at high risk of contracting HIV/Aids and related diseases Key steps taken to reduce risk of infection Details of Health Promotion and HIV and Aids Programmes Yes X Question 7.
Does Parliament encourage its employees to undergo Voluntary Counselling and Testing (VCT)?

If so, list the results that you have achieved.

8.

Has Parliament developed X measures/indicators to monitor and evaluate the impact of its health promotion programmes?

If so, list these measures/ indicators.

no Details, if yes The promotion of VCT is guided by Parliament’s HIV/Aids Strategy.

According to this strategy, VCT is very central to all preventive and support initiatives.
Facilities and services for conducting VCT are made available on-site.

Staff members are also encouraged to use outside facilities.

Nearly a third (32.14%) of employees have utilized on-site VCT services and facilities.

Verbal and written feedback from clients Monthly and quarterly reports Meeting set targets, eg percentage that attend/use various services, eg VCT, counselling, attendance of workshops, concluded cases.
AnnuAL rePOrT 2006/2007 149 Training and Skill development provided breakdown of staff attending Time Management Training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 1 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 150 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Emotional Intelligence Training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 3 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total AnnuAL rePOrT 2006/2007 151 breakdown of staff attending Management development Programme during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers
 1 0 0 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 152 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Conflict Management training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers
 Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 6 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total AnnuAL rePOrT 2006/2007 153 breakdown of staff attending Oracle Learning Management fundamentals training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 2 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 154 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Project Management training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 1 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 0
AnnuAL rePOrT 2006/2007 155 breakdown of staff attending Customer Care training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 1 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 0
156 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Security and Risk Management training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 0 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total AnnuAL rePOrT 2006/2007 157 breakdown of staff attending Interviewing Skills training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 2 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 158 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending training on “dealing with difficult people” during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male
 Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 0 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total AnnuAL rePOrT 2006/2007 159 breakdown of staff attending Inmagic Training during 2006/7 Occupation
 Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 1 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 160 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Change Skills Training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 1 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 11 AnnuAL rePOrT 2006/2007 161 breakdown of staff attending Ergonomics Training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 0 0 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Operators Total 162 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Oracle - Compensation Management fundamentals training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 0 1 0
 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total AnnuAL rePOrT 2006/2007 163 breakdown of staff attending Oracle discoverer Training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk Sales & Service Workers 0 0 1 1 0 Elementary Occupation 0 Crafts & Related Workers Plant & Machine Operators Total 164 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending workshops/conferences during 2006/7 Occupational Level Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 3 1 10 1 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 46 0 0 15 14 1 0 0 0 0 7 2 5 6 0 0 0 0 23 20 AnnuAL rePOrT 2006/2007 165 breakdown of staff attending facilities Contract Management during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 0 0 2 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 11 166 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Mailroom training during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 0 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 11 AnnuAL rePOrT 2006/2007 167 breakdown of staff attending Managing Poor Performance and Incapacity training during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 1 0 1 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 12 168 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Service Level Agreement training during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 2 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 12 AnnuAL rePOrT 2006/2007 169 breakdown of staff attending Overview of broad-based black Economic Empowerment Codes during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 1 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 170 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Achieving disability Equity training during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 1 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - AnnuAL rePOrT 2006/2007 171 breakdown of staff attending training for facilities Managers during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 0 0 2 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 172 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Secretarial and Office Administration training during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 0 3 3 Elementary Occupation 2 Crafts and Related Workers Plant and Machine Operators Total - AnnuAL rePOrT 2006/2007 173 breakdown of staff attending Work Profiling System Course during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 3 0 2 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 13 174 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Language Training during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 2 1 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 25 11 0 0 0 0 0 11 0 0 6 1 0 0 0 0 7 0 0 18 0 0 0 0 0 18 AnnuAL rePOrT 2006/2007 175 breakdown of staff attending HIV/Aids Peer Group Educators Training during 2006/7 OCCuPATIOn Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk.
Sales & Service Workers 0 0 2 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total - 20 0 0 2 1 0 5 4 1 0 0 0 11 17 176 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Oracle HRMS Administer Payroll Training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk .
Sales & Service Workers 0 0 2 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total-14 AnnuAL rePOrT 2006/2007 177 breakdown of staff attending training on Statistical Package for the Social Services during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk .
Sales & Service Workers 0 0 3 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total-14 178 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Advanced official protocol, etiquette and function coordination training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk .
Sales & Service Workers 0 0 0 1 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total- AnnuAL rePOrT 2006/2007 179 breakdown of staff attending Problem Solving training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk .
Sales & Service Workers 0 0 1 1 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total- 180 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Presentation Skills training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk .
Sales & Service Workers 0 5 0 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total-14 AnnuAL rePOrT 2006/2007 181 breakdown of staff attending business Communication and Report Writing training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk .
Sales & Service Workers 0 0 0 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total- 182 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of staff attending Public Relations Management training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk .
Sales & Service Workers 0 0 0 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total- AnnuAL rePOrT 2006/2007 183 breakdown of staff attending Purchasing Management training during 2006/7 Occupation Africans Coloureds Indians/Asians White Total Male Female Male Female Male Female Male Female Male Female Legislators & Managers Professionals Technicians & Associate Professionals Clerk .
Sales & Service Workers 0 0 0 0 0 Elementary Occupation 0 Crafts and Related Workers Plant and Machine Operators Total- 184 AnnuAL rePOrT 2006/2007 ANNEXURES breakdown of Internship per Section/Unit (April 2006-March 2007) section/unit African Coloured Indian White Total Male Female Male Female Male Female Male Female Male Female Artworks Committees Documentation Human Resources Information Technology International Relations Language Services Legal Services Legislation & Proceedings Library National Council of Provinces Public Relations Procurement Sound & Vision Strategy and Business Planning 0 1 2 1 2 0 1 2 0 0 2 1 1 1 0 0 Total-30 15 20 10 AnnuAL rePOrT 2006/2007 185 breakdown of Internship per NQf level (April 2006-March2007) Qualification type & nQF level Degree, NQF 6 B Tech, NQF 6 HDE, NQF 6 National Diploma, NQF 5 National Certificate, NQF 5y Total-30 African Coloured Indian White Total Male Female Male Female Male Female Male Female Male Female 7 0 1 7 0 14 10 1 9 6 0 3 1 20 10
0 0 2 0 0 0 0 2 0 0 0 0 0 0 10 1 9 6 0 3 1 20 10 186 AnnuAL rePOrT 2006/2007 ANNEXURES AnnuAL rePOrT 2006/2007 187