Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698928676678.pdf (South Africa)
PO Box 15 Cape Town 8000 Republic of South Africa Tel: 27 (21) 403 2911 www.parliament.gov.za ANNUAL REPORT 2009-2010 ANNUAL REPORT 2009-2010 PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Parliament Of the rePublic Of SOuth africa Our Vision: To build an effective people’s Parliament that is responsive to the needs of the people and that is driven by the ideal of realising a better quality of life for all the people of South Africa.
Our mission: As the freely elected representatives of the people of South Africa, our mission is to represent, and act as a voice of the people, in fulfilling our constitutional functions of passing laws and overseeing executive action.
 annual rePOrt 2009/2010  Presiding Officers of Parliament of the republic of South africa foreword by the Secretary to Parliament Mr MV Sisulu Speaker National Assembly Mr MJ Mahlangu Chairperson National Council of Provinces Ms NC Mfeketo Deputy Speaker National Assembly Ms TC Memela Deputy Chairperson National Council of Provinces Parliament is elected to represent the After the establishment of the 4th people, ensure government by the people Parliament a process commenced to under the Constitution, and represent craft and develop a strategic plan for the the provinces in the national sphere of institution.
This process was undertaken government.

in accordance with the provisions of the Finance Management of Parliament Act, 10 This annual report sets out performance of 2009, under the direction of the Executive information and the financial statements for Authority.

A strategic framework in a form of the financial year 2009/10 ended 30 March policy imperatives was produced by the end 2010. of the 2009/2010 financial year.
The year under review saw successful The years ahead will see Parliament execution of a project to establish the 4th implementing the strategic plan for the 4th democratic Parliament shortly after the Parliament which focuses on strengthening April 2009 elections.
This project dealt the oversight function, increasing with all aspects of the constitutional public involvement and participation, requirements to dissolve the 3rd Parliament strengthening cooperative government, and establish the 4th Parliament, including improving the role of Parliament in the swearing-in of Members, election of the international co-operation and continuing to President, the formal induction processes build an effective and efficient institution.
and the provision of new ICT equipment for Members.
During this year Parliament embarked on the process to implement the Financial Management of Parliament Act (2009), which aims to regulate the financial management of Parliament consistent with its status in terms of the Constitution; the Oversight and Accountability model aimed at enhancing oversight work, create I am pleased to present to the Speaker of the National Assembly and the Chairperson of the National Council of Provinces the Annual Report of Parliament for the financial year ending 31 March 2010. mechanisms, systems and acceptable ZA Dingani culture of oversight; and the Money Bills Secretary to Parliament Amendment Procedure Act which requires the establishment of a budget office in Parliament.
A project was initiated to develop the Public Participation Model to improve public involvement and participation.

table of contents PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA Foreword by the Secretary of Parliament Vote Performance I.

1.1 Aim of the Vote 1.2 Programmes and Strategic Objectives STRATEGIC OBjECTIVE : TO BUILD AN EFFECTIVE AND EFFICIENT INSTITUTION II.
Programme 1: Administration 2.1 Subprogramme: Office of the Speaker 2.2 Subprogramme: Office of the Chairperson 2.3 Subprogramme: Office of the Secretary to Parliament 2.4 Subprogramme: Corporate Services 2.5 Subprogramme: Institutional Support III.
Programme : Legislation and Oversight 3.1 Subprogramme: National Assembly 3.2 Subprogramme: National Council of Provinces 3.3 Subprogramme: Legislation and Oversight STRATEGIC OBjECTIVE 3: TO BUILD A PEOPLE’S PARLIAMENT THAT IS RESPONSIVE TO THE NEEDS OF ALL THE PEOPLE OF SA IV.
Programme 3: Public and International Participation 4.1 Subprogramme: Parliamentary Communication Services 4.2 Subprogramme: International Relations PAGE 11 11 15 17 18 21 24 27 29 31 46 50 V. Programme 4: Members’ Facilities 5.1 Subprogramme: National Council of Provinces Members’ Facilities 55 VI.

6.1 6.2 6.3 Programme 5: Associated Services Subprogramme: Political Party Support Subprogramme: Constituency Support Subprogramme: Party Leadership Support 57 57 57 VII.
FINANCIAL STATEMENTS 7.1 Accounting Officer’s Report 7.2 7.3 Report of the Audit Committee Report of the Auditor-General 7.4 Appropriation Statement for the year ended 31 March 2010 7.5 Notes to the Appropriation Statement for the year ended 31 March 2010 7.6 Statement of Accounting Policies and Related Matters for the year ended 31 March 2010 7.7 Statement of Financial Performance for the year ended 31 March 2010 7.8 Statement of Financial Position as at 31 March 2010 7.9 Statement of Changes in Net Assets for the year ended 31 March 2010 7.10 Cash Flow Statement for the year ended 31 March 2010 7.11 Notes to Annual Financial Statements for the year ended 31 March 2010 7.12 Disclosure Notes to the Annual Financial Statements 7.13 Annexures to the Annual Financial Statements VIII.
ANNExURES 8.1 Parliamentary Service Organogram 8.2 Human Resource information 8.2.1 Number of Staff per Occupational Category 8.2.2 Number of Staff with Disabilities per Occupational Category 8.2.3 Separation of employees by Race, Gender and Grade 8.2.4 New employment by Race, Gender and Grade 8.2.5 Leave utilization for the period April 2009 to 31 March 2010 8.3 Performance Awards 8.3.1 Performance Rewards by Occupational Category 8.3.2 Performance Rewards by Occupational Category performance appeal process) 8.3.3 Performance Rewards by Gender 8.3.4 Performance Rewards by Gender (Outcome of performance appeal process) 8.3.5 Training per Occupational Category and Gender 8.3.6 Internship per Division April 2009 to March 2010 8.3.7 Internship per NQF April 2009 to March 2010 8.4 Labour Relations 8.4.1 Misconduct addressed and Disciplinary Hearings 8.5 Health Promotion and HIV/AIDS Programme PAGE 59 68 72 76 84 86 92 93 94 95 96 111 112 117 118 119 120 120 121 122 122 122 123 123 124 125 126 ACRONYMS: ACP-EU Africa Caribbean Pacific - PCMS Parliament Content Management European Union System CPA Commonwealth Parliamentary PDO Parliamentary Democracy Offices Association ER Employee Relations PMU Policy Management Unit RPP Research and Parliamentary ERP Enterprise Resource Plan Practice FMO Financial Management Office SADC-PF Southern African Development IA Internal Audit ICASA Independent Communications Community Parliamentary Forum SASL South African Sign Language Authority of South Africa SHE Safety Health and
 Environment IGFR Intergovernmental Fiscal Review VCT Voluntary Counselling and Testing IPU International Parliamentary Union LOGB Leader of Government Business MSP Master Systems Plan MTEF Medium-Term Expenditure Framework NDPW National Department of Public Works OD Organisational Development OSTP Office of the Secretary to Parliament PAF Policy Advisory Forum PAP Pan-African Parliament i.
Vote Performance i.

Vote Performance Vote PerformAnce 1.1 Aim of the Vote The aim of the Vote is to provide the support services required by Parliament to fulfil its constitutional mandate, to assist political parties represented in Parliament in securing administrative support and servicing constituents, and to provide Members of Parliament with the necessary facilities.
1.2 ProgrAmmes And strAtegic objectiVes For the financial year 2009/10, the budget structure of the Parliament of the Republic of South Africa consisted of five budget programmes, namely: Key programmes and sub-programmes Programme 1: Administration • Office of the Speaker • Office of the Chairperson • Office of the Secretary to Parliament • Corporate Services • Institutional Support Strategic objectives Programme outcome To build an effective and efficient Improved institutional governance and policy, provision of institution.
modern systems and facilities, enhancing institutional culture to enable effective service delivery.

Performance budgeting: over and underspending The bulk of the overexpenditure in this programme was incurred in the subprogramme Office of the Secretary.

This relates mainly to expenses for establishment of the 4th Parliament and the rest of the refurbishment of the Members’ offices.
Programme 2: Legislation and To pass legislation and build a Effective legislation aimed at improving the quality of life and oversight • National Assembly • National Council of Provinces • Legislation and Oversight quality process of scrutinising and promoting the constitutional rights of the people of South overseeing government’s action.

Africa.

Effective and robust oversight by Members of Parliament, to ensure transparency and accountability of the Executive.
Performance budgeting: over and underspending The underspending has mostly occurred in the Legislation and Oversight programme.

The underspending in this programme can be directly attributed to the fact that the programmes of Parliament only really started in earnest after the induction of the new Members and orientation of Members on the mandates of the various committees.
This is evident in the fact that approximately 65 per cent of the expenditure of Committees was incurred during the 4 months from December 2009 to March 2010. annUaL rePort 2009/2010 11 10 Vote PerformAnce Key programmes and sub-programmes Strategic objectives Programme outcome Key programmes and sub-programmes Strategic objectives Programme outcome Programme 3: Public and international Participation • International Relations • Parliamentary Communication Services Another factor contributing to the underspending was the fact that the process for recruitment of employees commenced late due to the uncertainty of availability of funds.
This was only confirmed after approval of the request for additional funds through the Adjustment Budget in November 2009.

Interpreting during and translation for committee proceedings could only be provided on an ad hoc basis due to limited human resources.

Recruitment of more employees is dependent on availability of funds and office space.

Publication of Hansard is behind schedule due to system problems and the demise of the contracted printer, which created backlogs.
The backlogs are not clearing very fast, due to the system problems.

The system is long overdue for upgrade.

the actual expenditure incurred was based on the dependant profile of the Members of the 4th Parliament.

The new member profile has fewer dependants.

It should also be noted that budgeting in this programme is for the full entitlements of the Members and expenditure is dependent on whether all the entitlements are fully utilised by the Members.
Programme 5: Associated services • Political party Support • Constituency Support • Party Leadership Support To provide financial and Effective and participatory multiparty democracy that administrative assistance represents and acts as the voice of the people.

to enable Political Parties to perform their functions effectively.
To build a people’s Parliament A people’s Parliament that co-operates with other spheres of that is responsive to the needs of government in deepening and entrenching democratic values.

all the people of South Africa.

Major achievements of Parliament are noted in the Secretary to Parliament’s Report on highlights.

The purpose of each programme and its measurable objectives are listed below.
In addition more detailed achievements are briefly described in the sub-programmes that follow: A people’s Parliament working with continental and international bodies for a participatory world order based on the foundation of a democratic and open society, the will and participation of the people.

Performance budgeting: over and underspending Underspending in the subprogramme International Relations was used to fund events.
The events were initially to be funded through retained funds, hence the reason for no budget allocation from Voted Funds.

Some of the funding which was not utilised relates to international trips budgeted for Committees.

The short period available after induction of Members was the most important reason for these not materialising.
Programme 4: members’ facilities • National Assembly • National Council of Provinces To support Members by providing Effective elected representatives who will respond to the operational facilities.

call and will of the people in discharging their constitutional functions.
Performance budgeting: over and underspending The underspending in this programme can be directly attributed to the fact that the initial budget was based on the dependant profile of Members in the 3rd Parliament whereas 12 annUaL rePort 2009/2010 annUaL rePort 2009/2010 13 II.

PROGRAMME 1: ADMINISTRATION II.


PROGRAMME 1: ADMINISTRATION PrOgramme 1: aDmiNiStratiON Strategic Objective: To build an effective and efficient institution Purpose To provide strategic leadership, institutional policy, overall management, administration and corporate service to the executive, management and employees of Parliament.

Administration consists of the Office of the Speaker, Office of the Chairperson, Office of the Secretary, Corporate Services and Institutional Support Services.
Performance and service delivery achievements The section that follows indicates the programme’s objectives, performance indicators, and performance levels against outcomes/ targets.

2.1 SubPrOgramme: Office Of the SPeaker Performance Indicator and performance level Subprogramme Objective(s) To provide political leadership to the management of core business.
Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level Strategic Management of the Tracks legislative trends in relation Facilitated the Speaker’s office.

to constitutional imperatives and international engagements in New international obligations.

York and Cuba.

Setting up of research archives and The Office monitored, facilitated data base.

and liaised with regard to: Effective, structured and disciplined operations.
• Filling of vacancies for Chapter 9 Institutions; • Tracking document for the processing of international agreements and written instruments; • Lapsing of Bills and reports; and • Programme of committee for scheduling Budget Vote debates and committee briefings prior to debates.

Critically analysed and tabled the following reports: • The People’s Assembly Report; and • Auditor–General’s Report on performance of departments and provinces.
14 ANNUAL REPORT 2009/2010 15 PrOgramme 1: aDmiNiStratiON 2.1 SubPrOgramme: Office Of the SPeaker Performance Indicator and performance level 2.2 SubPrOgramme: Office Of the chairPerSON Performance Indicator and performance level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level Consistent engagement on Developed content material on Facilitated the Chairperson’s local international issues.


and international engagements including Durban, Nigeria, Germany and SA-EU 2010 Consultative Seminar.

Accurate and constitutionally sound legislation is passed.

Constitutionally sound and accurate briefings given on time.

Provided constitutional advice on matters including interventions at Municipality level.

Communication mechanisms Enhanced communication.

Facilitated implementation of set up to promote work of the institution.
media and publicity strategy for preliminary and main activities under the NCOP Taking Parliament to the People programme.

House resolutions with recommendations were communicated to the Executive Committee as Committee reports.

Analysed five-year programmes developed by the newly established Committees with relevant departments.
Monitored reports of the following Task Teams on a regular basis: • Implementation of the Oversight Model Task Team • Implementation of the Money Bills and Related Procedures Act (Act 9-2009) Task Team; and • Political Task Team on Implementation of the Money Bills and Related Procedures Act.

Established a Chairpersons’ Management Committee.


Managed the provision of written research analysis, and draft issue and position papers to the Speakership to provide information which supports all efforts geared towards oversight, legislative, international obligation and public participation To provide political leadership to the management of core business.

Presidium is provided with Developed content material for Developed a concept document for content for political input.
public engagements by the Presiding Taking Parliament to the People Officers.

for adoption by the steering committee.

Co-ordinated the implementation of the oversight programme in preparation for the NCOP visit to Limpopo.
16 ANNUAL REPORT 2009/2010 ANNUAL REPORT 2009/2010 17 PrOgramme 1: aDmiNiStratiON 2.3 SubPrOgramme: Office Of the SecretarY tO ParLiameNt 2.3 SubPrOgramme: Office Of the SecretarY tO ParLiameNt Performance Indicator and performance level Performance Indicator and performance level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level To provide transparent, Effective financial management Timeous budget preparation.
Procured and provisioned goods effective and efficient in the Institution.

and services in compliance with Supply Chain Management Policy.

administrative, operational and financial management services to ensure achievement of Parliamentary objectives in compliance with established laws, regulations and policies.

Implementation of Security Provide maximum security.

Facilitated screening and vetting Policy.

of all officials and contractors and formed a Joint Security Forum.
Improved and enhanced internal Perform reviews per the approved Established professional assurance control, risk management and Internal Audit Plan Audit Committee and consulting Internal Audit governance processes for the and management requests.

Service in relation to internal institution.

control, risk management, and governance through reviews of business processes, Information Technology, Performance Information, and Financial Management.

Facilitated risk analysis and fraud prevention.


Co-ordinated Auditor-General and Audit Committee activities.

To render efficient and Parliament extends proper Protocol support, on a par with Provided protocol services to the professional protocol and protocol and ceremonial international standards, to the Presiding Officers, visiting Heads ceremonial services to courtesies to South African and Presiding Officers of Parliament of State, Heads of Government, Parliament.
visiting foreign dignitaries, locally and abroad, and to visiting visiting Presiding Officers and conducts ceremonies of state and of Parliament effectively and dignitaries on ceremonial and diplomatic occasions.

other foreign dignitaries, as well as for state and parliamentary meets its obligations relating to national ceremonial occasions.

ceremonies.

To provide transparent, All functional areas of Parliament Improved parliamentary service.
Created, coordinated and facilitated effective and efficient to deliver services efficiently and a new organisational design.

administrative, effectively.

operational and financial management services to ensure achievement of Parliamentary objectives in compliance with established laws, regulations and policies.

Effective and efficient institution.

Institutional policies that will Provided institutional policies enhance good parliamentary for management and employees governance.
through workshops Monitoring, assessing and Number of effective mechanisms/ Developed and provided evaluation mechanisms instruments in place.

monitoring, assessment and developed.

evaluation mechanisms.

To strategically position Advice on strategic planning process Developed, coordinated and Parliament enabling members to provided.

fulfil their constitutional functions implemented an integrated institutional strategic planning Advice on strategy provided.

process according to political priority.


Published a manual for strategic planning Completed the Draft Strategic Framework Proper and constitutionally sound To enhance and ensure good quality Provided written and oral legislation.

support and timeous legal advice legal opinions and advice to to Parliamentary Management, Parliamentary Service and Risk-free and legally sound Committees and verifying Committees (including Portfolio contracts and sound decisions.

constitutional compliance.


and Select Committees) in terms of relevant legislation.

Assisted in drafting contract rules with respect to Parliamentary matters.

Develop public trust and Compliance with the code of Provided advice on Code of Conduct confidence in Members of parliamentary ethics.

to Members of Parliament.

Parliament.

Maintained the register and ensured disclosure of interest by Members and Parliamentary employees in compliance with the Code of Parliamentary Ethics.
To provide transparent, Effective resourcing and Integrated Human Resources Processed 47 appointments and 78 effective and efficient administration system.

processes.

terminations.

administrative, operational and financial management services to ensure achievement of Parliamentary objectives in compliance with established laws, regulations and policies.
Special Projects conducted • Tender evaluation of i- Recruitment • Restructuring of packages of employees 18 ANNUAL REPORT 2009/2010 ANNUAL REPORT 2009/2010 19 PrOgramme 1: aDmiNiStratiON 2.3 SubPrOgramme: Office Of the SecretarY tO ParLiameNt 2.4 SubPrOgramme: cOrPOrate ServiceS Performance Indicator and performance level Performance Indicator and performance level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level • Abolishment of motor vehicle allowances finalised with effect from March 2010 • Medical aid abatement for employees paying medical aid outside payroll finalised and appropriate process changes put in place with effect from March 2010.
To provide strategic and Quality support and co-ordination Facilitate meetings of sector Co-ordinated, facilitated and project management of legislative sector bodies: bodies as per SA Legislative Sector provided support to the Sector support to the South African • Speakers’ Forum & task teams programme schedule.

Bodies and Forums in compliance Legislative Sector.
• SALSA & Executive Forums of SALSA • Sector Dialogue body with the SA Legislative Sector programme and Sector Action Plan including: • Speakers’ Forum of SA: • Various Speakers’ Forum task teams: including the Collective Bargaining and Members’ Capacity Building Programme • Secretaries’ Association of the Legislatures of SA (SALSA Sector Dialogue Co-ordination Body: Meetings of 9 SALSA Forums.
Project management – internal Project team support and co- Facilitated attendance and and external (sector action plan).

ordination.

participation in international events Project management of sector action directed at the enhancement of SA plan projects.

Legislative Sector co-ordination: Outputs as per sector action plan & IPU, EU-SA Parliamentary Summit respective project plans.

meeting, SADC PF ICT seminar.


To provide effective ICT Planning, Governance, CT Service offerings made known to Nine ICT Steering Committee Information Communication Management support, users.

Technology (ICT) compliance and innovation.

meetings were held.
meetings were held.

Issues discussed in the Steering infrastructure support Full participation in regional and Committee meetings: and leadership towards Enhancing relationships with international initiatives (Global MSP Projects Progress & the achievement of stakeholders and external Center, UN, IPU, APKN).

Governance; ICT Trends, Parliamentary objectives.

organisations.

Development and Business Cases; Strengthening ICT relationships with ICT Participation and ICT Risks.

Members of Parliament.


ICT Participation in ICT regional and Continued alignment of Master international events such as SADC Systems Plan (MSP) strategies with PF Conference, Sector ICT Report, business requirements.

TRADOS Implementation assistance to Pan-African Parliament (PAP).

Established an ICT Focus group to facilitate engagement with Members of Parliament to encourage the exploration of public participation platforms to increase civic activism and citizen involvement in Parliament.
ICT Strategy (MSP) 2009-2014 approved by Presiding Officers, Feb 2010.

To implement the Master Oversee the implementation of Annual review of the ICT Strategy ICT Strategy (MSP) 2009-2014 Systems Plan (MSP) and Management Information ICT Strategy.

(MSP) 2009-2014. approved by Presiding Officers.

Systems.

Standardise and improve Projects implemented as per MSP Projects implemented and business processes.

plan (2009-2014).
plan (2009-2014).

completed: Virtualisation, Edge Switch Upgrade and Wireless LAN Business process improvement.

infrastructure.

To provide ICT infrastructure, Build and maintain internal ICT Capacitation of ICT.

Upskilling of ICT Employees systems and support.

capacity for the support of ICT – functional, ARIS, Oracle, Sound & systems & infrastructure.

Support and maintain the audio Vision.

systems in the Chambers and committee rooms.


5 Business cases endorsed by the ICT Steering committee; 2067 business processes mapped and store d on ARIS.
20 ANNUAL REPORT 2009/2010 ANNUAL REPORT 2009/2010 21 PrOgramme 1: aDmiNiStratiON 2.4 SubPrOgramme: cOrPOrate ServiceS Performance Indicator and performance level 2.4 SubPrOgramme: cOrPOrate ServiceS Performance Indicator and performance level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level Support, replace and stabilise Technology options (hardware, Provide support to NCOP, NA and audio and video system in software, systems, etc) acquired in Commit tee sittings.
Parliament.

terms of Technology Life Cycle & Ensure compliance with Technology Life Cycle & Standards.

Standards framework.

Facilitated acquisition of specified Provide IT support for Parliament.

Members.

100% roll-out of ICT equipment for 4th Parliament equipment to Members of 4th Parliament.

T support for employees and Members: • 7379 Incidents - technical issues resolved • 8278 IT requests - creation of accounts, purchases, etc.

• 185 Change requests – moves, additions etc.


Conducted to employees and Members of Parliament Information Communication Technology and Parliament Content Management System.

Rolled out Parliament Content Management System to 51 employees.

To provide effective Information Communication.

ICT Planning, Governance, Management support, ICT Service offerings made known to users.
Monitor ICT trends and development of relevant systems • 3rd World e-Parliament conference and presented a paper on ICT Strategic Planning, Management and Oversight: The complexity of the Legislative environment.

Published and shared development of Parliament of SA ICT Strategy (2009-2014).

Enhancing relationships with Full participation in regional and Engaged with Gartner (IT Solutions stakeholders and external international initiatives (Global organisation) in respect of the organisations.
Center, UN, IPU, APKN).

readiness assessment of the Provide guidance and advice on Sharing Parliamentary efficiency Provincial Legislatures for the institutional and divisional ICT achievements with provincial Shared Services project.

budget.

legislatures.

Assisted House Chairperson with the development of a committee planning tool.

To provide effective Oversee the implementation of Annual review of the ICT Strategy Ensured compliance with Information Communication ICT Strategy.
(MSP) 2009-2014. technology and life cycle standards.

Technology (ICT) infrastructure support and Leadership towards the achievement of Parliamentary objectives.

Projects implemented as per MSP Ensured and facilitated acquisition plan (2009-2010).

of specified equipment for 4th Parliament Members.

Technology (ICT) compliance and innovation.

infrastructure support and leadership towards the achievement of Parliamentary objectives.

to support effective operations of the institution.
Participated in and hosted regional and international initiatives including: • ICT regional and international events • SADC Conference • Sector ICT Report • Assisted African Parliamentary Knowledge Network (APKN) • TRADOS Implementation Assistance to PAP 22 ANNUAL REPORT 2009/2010 ANNUAL REPORT 2009/2010 23 PrOgramme 1: aDmiNiStratiON 2.5 SubPrOgramme: iNStitutiONaL SuPPOrt Performance Indicator and performance level 2.5 SubPrOgramme: iNStitutiONaL SuPPOrt Performance Indicator and performance level Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level To provide effective Effective facility support.
Provide healthy meals timeously as Provided meals for Members’ institutional support and facilities including catering, office space, parking, artworks, transport, and accommodation and housekeeping services.

per set standards.

and Committee functions within security standards.

Data related to the artworks and Improved access to up-to-date Maintained the databases for heritage collections must be information on the artworks and artworks in digital format.

maintained as per museum best practices.


heritage collections.

Conducted re-evaluation of Parliament’s Heritage Asset Register and developed the Heritage and Artworks Policy.

Works must be stored in Upgraded storerooms maintained Ensured environmentally controlled environmentally controlled and and monitored regularly.

and secure storerooms.

secure storerooms according to museum standards.

The condition of all works Annual programme arranged with Arranged the annual programme must be assessed.
Works must the Conservation Centre for works with the Conservation Centre for be professionally cleaned on paper.

works on paper.

and conserved or restored if necessary.

The collections should be Requests for loans and reproductions Ensured the availability, available for exhibition, dealt with effectively and efficiently.

accessibility of collections for publication and research.

exhibition, publication and research.


Responsible management The heritage contents of Parliament Managed heritage contents of and conforming to Policy should be managed in a responsible Parliament according to SAHRA’s requirements.

way that conforms to SAHRA’s policies.

policies.

The Office is responsible for the All selected antique and historical Restored antique furniture pieces care of the antique and historical furniture to be placed on a database for use in Committee Rooms, furniture.
in next financial year.

lobbies and other public areas.

The Office should provide Internal institutional support working Prepared a paper with visuals on effective and efficient internal relationships were established and “Art in the corridors of Parliament” institutional support regarding art ongoing support provided.

for presentation at the IPU and heritage.

Conference in Bangkok.


Public outreach: establish working Beneficial relations between relationships with external bodies Maintained beneficial relations Parliament and professional and respond to enquiries from the between Parliament and organisations and individuals, general public.

professional organisations.

both internationally and nationally.


Subprogramme Objective(s) Performance Indicator Performance levels against the Outputs/Targets Outputs/ Targets Performance Level Maintained membership with SAMA (SA Museums Association), ICOM SA (International Council of Museums), SAPCON (SA Preservation & Conservation Group), SANG (Friends of the SA National Gallery) and SAM (Friends of the SA Museum).
Facilitated, co-ordinated and hosted SoNA June 2009 , SoNA 2010 and various other events including delegations from King of the Royal Bofokeng, Japan, Nigeria, DRC, Norway, Sweden, Finland, Hungary and China.

Optimal availability of telephone Telephony communication with Maintained effective telephony services.

stakeholders internally and communication with stakeholders externally.

internally and externally.


Papers officially before Papers published in the ATC and Published all l papers received Parliament for its consideration.

referred to appropriate committees from government departments in for their consideration.

the ATC.

Tabled 235 annual reports from government departments and public entities in Parliament.

Availability of papers for the Papers on the business of the Ensured availability of papers for business of the Houses to Members and employees.
Houses delivered to Members’ and employees’ offices every morning.

the business of the Houses to Members and employees.
Books available for use in the Books and flat-paper-based artefacts Completed the conservation of Library and flat paper artefacts, are conserved for preservation special collection rare books for which include artworks on paper purposes and for use in the Library the library, artworks on paper and photographic materials, are of Parliament and for exhibitions in and historical photographs for the ready for archival preservation and outside of Parliament.

Artworks Office.

and / or for exhibitions.


Improve access to and use of Implementation of the PCMS and Redeveloped Workflow for information.

improvement on usage.

Committees, Bills and Question processes.

24 ANNUAL REPORT 2009/2010 ANNUAL REPORT 2009/2010 25 III.

Programme 2: LegISLaTIoN aND oVerSIgHT III.


Programme 2: LegISLaTIoN aND oVerSIgHT PrOgramme 2: legiSlatiON aND OverSigHt Strategic Objective: To pass legislation and build a quality process of scrutinising and overseeing government’s action Purpose To fulfil Parliament’s legislation and oversight functions and provide auxiliary services to enable the institution to function smoothly.

Legislation and Oversight consists of the National Assembly, National Council of Provinces and Legislation and oversight.
3.1 SubPrOgramme: NatiONal aSSembly Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level To provide advice, guidance Proactive, comprehensive, Efficient functioning of National Provided procedural advice and and support in respect of reliable and timely advice is Assembly proceedings and secretarial support in relation to parliamentary proceedings provided.
procedures, and strengthening of the the development of the Oversight and procedures.

oversight function of Parliament.

Model.

Provided procedural and secretarial support to : • Task Team on the Independent Commission for the Remuneration of Public Office Bearers; • Task Team on 4th Parliament; • Task Team on Money Bills Amendment Procedure & Related Matters Act; and • Task Team on Oversight and Accountability.
Provided content and secretarial support to House Committees, that is: • NA Programme Committee meetings; • NA Programme Technical Committee meetings; • NA & Joint Rules Committee; • Chief Whips’ Forum Provided advice and guidance in respect of questions for oral and written reply and communicated National Assembly resolution to the Executive.
26 aNNUaL rePorT 2009/2010 27 PrOgramme 2: legiSlatiON aND OverSigHt 3.1 SubPrOgramme: NatiONal aSSembly Performance Indicator and performance level 3.2 SubPrOgramme: NatiONal cOuNcil Of PrOviNceS Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Comprehensive, accurate and National Assembly resolutions Provided advice, guidance and To provide constitutionally 100 percent accurate and no Comply with the Constitution of the Prepared procedural advice on the timely support is provided communicated to the Executive support in sittings of the National sound procedural and constitutional comebacks if Republic of South Africa when doing 15 Joint Rules 159. to members of the National within set timeframes.
Assembly, and Extended Public related legal advice.

advice is accepted.

business of Parliament – NCOP.

Assembly.

Committees.

Updated Rules of the National Assembly.

To provide procedural advice To contribute effectively towards Members of the public to have Provided advice to Presiding and support in respect of Parliament’s objective of knowledge about Parliament and its Officers on public submissions external parliamentary building a People’s Parliament function.

received.

interaction.


by providing procedural, content and secretarial support to programmes and events hosted by the institution.

Provided content, procedural and secretarial support during proceedings of the: • 55th CPA Conference & Society of Clerks at the Table; • 120th and 122nd Assembly of Inter-Parliamentary Union; and meetings of the Association of Secretaries General of Parliaments; and • 26th Plenary Assembly of SADC- PF.

Provided briefings for parliamentary delegations travelling overseas.
To verify opinion on tagging Provincial interest considered.

Tagging of Bills in line with the In the year under review 9 Bills of Bills.

Constitution.

were tagged.

To prepare record of 100% accurate for committees Tabling of relevant information 81 reports for publishing in the proceedings for tabling to have access to relevant timeously to committees.

Announcements, Tablings and Scrutinised 6 committee reports.

Provided 41 pieces of legal advice on procedural issues.
and relevant information information.

to legislation for referral to committees.

Intergovernmental Relations Section 106 investigations Committee reports (ATC) were prepared for Tablings and Referrals.
3 Agreements signed with the following countries:- • Government of the Republic of South Africa and the government of the Hong Kong Special Administrative Region of the People’s Republic of China concerning Surrender of Fugitive Offenders • Agreement on the Amendments to the Convention on Prohibition of the Use of Certain Weapons • Agreement on the Ratification of the South Africa –EU TDCA • 15 Interventions made in the municipalities in terms of section 139 of the Constitution.
Extension of an intervention in Ngaka Modiri Molema District Municipality was made.

3 Termination of interventions were conducted in Mohokare Local Municipality, Xhariep District Municipality and Ditsoloba Local Municipality.

Statements were issued to 16 local municipalities in terms of section 106(3) of the Local Government: Municipal Systems Act, 2000.
28 aNNUaL rePorT 2009/2010 aNNUaL rePorT 2009/2010 29 3.2 SubPrOgramme: NatiONal cOuNcil Of PrOviNceS 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt PrOgramme 2: legiSlatiON aND OverSigHt Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets Purpose: To fulfil Parliament’s legislative and oversight functions and provide auxiliary services to enable the institution to function smoothly.
outputs/ Targets Performance Level Performance Indicator and performance level The oversight responsibility Question Papers prepared to ensure 30 question papers for written and the public participation oversight and public interest.

reply were prepared.

responsibility of Parliament as provided for in the Constitution Questions published in Hansard.

7 questions for oral reply.

of the Republic of South Africa is facilitated.

Questions prepared for publication in Hansard.


Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Facilitation of and support to Capacitating Members to perform Reactive Research Services the oversight function and their constitutional responsibility responding to members’ and reSearCH SerVICeS 848 requests were received during building a quality process thereof.
of overseeing the executive action and holding the executive committees’ research requests to enable them to conduct effective this period and 627 new papers completed.

accountable.

oversight.
For the period under review the Unit completed a number of papers, amongst others, for:- • the 40th CPA Africa Region Conference, • 55th CPA Conference, • 11th PAP Conference, • the International Women’s Conference organised by Parliament and the Pan-African Parliament, • Analysis of the State of the Nation Address for the various sectors, • Budget Analyses and presentations to some committees, • Papers in support of the NCOP Taking Parliament to the People programme, • Papers for the Ad Hoc Committee on Service Delivery, • Papers for the delegation attending the 2010 meeting in Valencia, • Papers for the 122nd Assembly of the Inter-Parliamentary Union, • Papers for the International Consultative Seminar hosted by the Speaker, • 26th SADC-PF plenary, 30 aNNUaL rePorT 2009/2010 aNNUaL rePorT 2009/2010 31 PrOgramme 2: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt Performance Indicator and performance level Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level • Speakers’ Meeting, G8 Countries, • Papers for the IPU Parliamentary hearing at the United Nations, • Papers for the 18th ACP-EU Joint Parliamentary Assembly, and • Papers dealing with the Medium- Term Budget Policy Statement.
The details of the rest of the completed research papers can be obtained on request.

During the year, researchers provided support to their committees on oversight visits.
These included, amongst others: • Public Hearings, Briefings of the Sub-Councils and Oversight visits of the Ad-Hoc Committee on Service Delivery to the different provinces, • Oversight trip to the Eastern Cape and KwaZulu-Natal provinces with the PC on Agriculture, Forestry and Fisheries, • Oversight trip to Cape Town International with the PC on Home Affairs.
• PC on Science and Technology accompanied her Committee on an oversight visit to PlantBio and the African Centre for Crop Improvement in Pietermaritzburg.

• PC Public Enterprises.

Oversight visits to SAA, Eskom, PBMR and Transnet.

• PC Labour.

Oversight Visit to De Doorns.

• PC Labour.

Study Tour Labour Brokering.

Eastern Cape.

• Select Committee on Members’ Legislative Proposals and Special Petitions in relation to the Wolvenkop petition on land disputes.
Researchers assisted on international trips and Parliamentary meetings: • Two researchers accompanied the Deputy Speaker to the 3rd Annual Commonwealth Women Parliamentarians Conference in Yaounde, Cameroon.

• Two researchers accompanied a parliamentary delegation to the 54th Session of the United Nations Commission on the Status of Women in New York from 1-12 March 2010.

• Support to the delegation of the SADC-PF in Zimbabwe.
• One researcher accompanied a Member to the European Conference – solidarity with the Saharawi people.

• Support at the Climate Change meeting in Copenhagen.

• Support at the PAP meetings.

Researchers made presentations to Committees upon request of the Committees.

Proactive Research Services Proactive research Services providing members and committees provided: with research products on identified topical issues to facilitate their oversight function.
241 proactive papers were completed in this period, which excludes the larger Unit projects.
Among the larger Unit projects were:- • the 5-year review project – including a 5-year Review of the PAP, 32 aNNUaL rePorT 2009/2010 aNNUaL rePorT 2009/2010 33 PrOgramme 2: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt Performance Indicator and performance level Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level • 5-year Review of the SADC – PF work, • 5-Yyear Review of the CPA work, • Five-year Review of the IPU work.
Presentations of these projects were made to the new committees in the 4th Parliament.

Legislative analyses: These analyses are meant to provide input to committees and individual members for processing of introduced Bills and private members’ legislative proposals.
Among these are: • Brief summary of Section 53 of the SAPS Act • Child Justice Act, 2009: Regulations: comments for the PC on Police • Analysis of legislation dealing with the Commission for Gender Equality and the Human Rights Commission • Analysis of the Sport and Recreation Events Bills Library and information support for LIBrarY SerVICeS the work of members, committees and employees.
The following are the statistics of queries, books circulated, material requested from other libraries, purchased material, material received on legal deposit and material processed during the reporting period: 1.

Queries received from members of Parliament, employees, public and international researchers during the reporting period: • Reference Desk recorded 1 989 queries from Members of Parliament and employees and 213 queries from international researchers and outside clients.
• Special Service recorded 189 queries from international researchers and companies.

Most of the queries are requests for the reproduction of artworks, pictures and paintings from the Africana collection.

2.

Circulation of library material during the reporting period: Materials are borrowed from the library and other participating libraries.

Material borrowed from the Library of Parliament – 4 673, and 609 borrowed from other participating libraries.

Material lost by members and employees – 38.
3. acquired library material during the reporting period: • Purchased books – 96 • Journal subscription – 373 • Legal Deposit books – 5 910 • Legal Deposit journals – 10 443, recorded on the system – 8 289 • Legal Deposit CD ROM journals – 55 • Legal Deposit CD ROM books – 25 • Donations and material received on exchange program: - • Books – 74 • Journals – 123 34 aNNUaL rePorT 2009/2010 aNNUaL rePorT 2009/2010 35 PrOgramme 2: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt Performance Indicator and performance level Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level 4.Processed & Indexed material during the reporting period: Number of books Processed and Indexed: • New books catalogued – 1 592 • Old books catalogued – 2 688 • Number of classified books – 1 593 • Number of e-resources catalogued - 404 The Reference and Information Services sub-unit is divided into 10 (ten) clusters to provide focused attention to supply information targeting the needs of Members, particularly that of committees: 1.
Social & Public Services 2.

Finance & Public Accounts 3.

Trade & Economic Affairs 4.

ICT, Arts and Recreation 5.

Parliamentary Affairs & International Law 6.

Resource Matters 7.

Justice & Constitutional Affairs 8.

Social Affairs & International Relations 9.

Gender, Children and Education 10.

Safety and Security Supporting and facilitating oversight CommITTee SeCTIoN SUPPorT: processes in committees through procedural guidance, strategic advice, logistical arrangements and administration.
aCTIVITIeS oF CommITTeeS For WHICH ProCeDUraL gUIDaNCe, STraTegIC aDVICe, LogISTICaL arraNgemeNTS aND aDmINISTraTIVe SUPPorT Were ProVIDeD: The 4th Parliament established 51 Committees, 38 of the National Assembly and 13 of the NCOP.

The main objectives of Committees are to conduct oversight, and facilitate legislation referred to them on behalf of the two Houses.

2.
2.

CoNSIDeraTIoN oF BUDgeT VoTeS BY CommITTeeS: 2.1 Committees of the National assembly 34 Committees considered Budget Votes referred to them, reported on them and reports published in the ATC.

2.2 Committees of the National Council of Provinces Budget Votes are not formally referred to the Committees of the National Council.

However, the NCoP considers the policies which form the basis of the budget numbers: 7 Committees considered Budget Votes and their reports were published in the ATC.
MEETINGS HELD BY COMMITTEES (for which the administration provided procedural guidance, strategic advice, logistical arrangements, minuting and related administrative support): Total Number of Committee meetings held: 1 169 3.

PUBLIC ParTICIPaTIoN BY CommITTeeS: Committees held a total of 154 Public Hearings whose logistical arrangements were facilitated, and reports on them were drafted by the administration on the following areas of their work: • Departments’ Budget Votes referred to them.
• Bills referred to them.

• Annual Reports of Departments and Public Entities referred to them.
36 aNNUaL rePorT 2009/2010 aNNUaL rePorT 2009/2010 37 PrOgramme 2: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt Performance Indicator and performance level Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level • Investigation of the status of service delivery in the country and any other matters affecting specific communities.
4.

INTerVeNTIoNS TaBLeD IN THe NCoP aND reFerreD To THe SeLeCT CommITTee oN Co-oPeraTIVe goVerNmeNT aND TraDITIoNaL aFFaIrS For CoNSIDeraTIoN aND rePorTINg (public participation conducted with affected municipalities) Of the 15 interventions referred to this committee, 7 were finalised and reported on.
5. eNHaNCeD SUPPorT To CommITTeeS: Language support to committees is provided on an ad hoc basis when public hearings are conducted because no additional budget allocation was made to employ Language Practitioners and the office space is also a challenge.

Facilitation of and support Capacitating Members to perform Supporting and facilitating the 21 Bills processed and reported to the legislative function of Parliament.

their constitutional responsibility of passing legislation.
legislative processes in committees through procedural guidance, on by committees for which the administration provided strategic advice, logistical procedural guidance, strategic arrangements and administrative advice, logistical arrangements for support for committees to process meetings and public participation, and report on referred Bills.

and administrative support.

Of the 21 Bills processed, 11 Bills are still before committees at different stages of completion.
Private Members’ Legislative Proposals introduced 6 Legislative proposals before the Committee on Private Members’ Legislative Proposals and Special Petitions.

2 Legislative Proposals considered and reported on by the Committee.
International agreements/ Protocol/Convention for which the administration provided procedural guidance, strategic advice, logistical arrangements and administrative support The following International Agreements/Conventions/ Protocols were before committees for consideration and reporting to the National Assembly and NCOP.
These were international agreements tabled in Parliament by the Executive in terms of Section 231 (2) of the Constitution: • Protocol of Amendments to the International Hydrographic Organisation (IHO) Convention; • Agreement between the Government of the Republic of South Africa and the Government of the Hong Kong Special Administrative Region of the People’s Republic of China concerning Mutual Legal Assistance in Criminal Matters; • Agreement between the Republic of South Africa and the United Mexican States for the Avoidance of Double Taxation and the Prevention of Fiscal Evasion with respect to Taxes on Income; • Convention on International Liability for Damage Caused by Space Objects; • Convention on Registration of Objects Launched into Outer Space; • Accession to the revised Cotonou Partnership Agreement; 38 aNNUaL rePorT 2009/2010 aNNUaL rePorT 2009/2010 39 PrOgramme 2: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt Performance Indicator and performance level Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level • Agreement between the Government of the Republic of South Africa and the Government of the Hong Kong Special Administrative Region of the People’s Republic of China concerning
 the Surrender of Fugitive Offenders, tabled in terms of section 231 (2) of the Constitution, 1996; • Protocol of amendments to the International Hydrographic Convention; • Agreement between the Republic of South Africa and the Federal Republic of Germany for the Avoidance of Double Taxation with respect to Taxes on Income and on Capital; • Agreement between the Government of the Republic of South Africa and the Government of the Kingdom of Lesotho on the Facilitation of Cross-Border Movement of Citizens of
 the Republic of South Africa and the Kingdom of Lesotho, tabled in terms of section 231(2) of the Constitution, 1996; • Accession to the revised Cotonou Partnership Agreement: Agreement Amending the Partnership Agreement between the Members of African, Caribbean and Pacific Group of States, of the one part, and the European Community and Member States of the other part, tabled in terms of section 231(2) of the Constitution; • Convention on International Liability for Damage Caused by Space Objects; • Convention on Registration of Objects Launched into Outer Space; • Amendments to the Convention on Prohibition or Restriction of the use of Certain Conventional Weapons which may be deemed to be excessively Injurious or to have indiscriminate effects (CCW); • Membership of South Africa to the International Renewable Energy Agency (IRENA); • Agreement between the European Community and its Member States, of the one part, and the Government of the Republic of South Africa, of the other part, Amending the Agreement on Trade, Development and Co-operation (TDCA); and • Preferential Trade Agreement (PTA) between the Southern African Customs Union (SACU) and the Common Market of the South (MERCOSUR) and Explanatory memorandum.
other matters referred to committees were: • Report on the provisional suspension of a magistrate: Public Official, an additional magistrate at Daveyton • Report on the provisional suspension of a magistrate: Public Official, an additional magistrate at Ermelo, Mpumalanga • Report on the provisional suspension of a magistrate: Public Official, an additional magistrate at Emlazi, KwaZulu Natal 40 aNNUaL rePorT 2009/2010 aNNUaL rePorT 2009/2010 41 PrOgramme 2: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt 3.3 SubPrOgramme 3: legiSlatiON aND OverSigHt Performance Indicator and performance level Performance Indicator and performance level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level Subprogramme objective(s) Performance Indicator Performance levels against the outputs/Targets outputs/ Targets Performance Level • Report on the provisional suspension of a magistrate: Public Official, an additional magistrate at Pretoria, Gauteng in terms of section 13(3)(c) of the Magistrates Act, 1993 (Act No 90 of 1993) • Draft regulations made in terms of section 97(1) of the Child Justice Act, 2008 (Act No 75 of 2008) • Code of Good Administrative Conduct tabled in terms of section 10(5A) of the Promotion of Administrative Justice Act, 2000 (Act No 3 of 2000) CoNFereNCeS/WorKSHoPS/ SemINarS (for which the administration provided procedural guidance, strategic advice, logistical arrangements and administrative support,
 including drafting of reports) 40 Workshops/conferences/ seminars were attended by Committees as indicated below: • Portfolio Committees (NA Committees): 29 • Select Committees (NCOP Committees): 11 To facilitate House Render interpreting services.
Members’ speeches are interpreted.

Production of unrevised Hansard proceedings, records and publications through Language Services.

Members’ speeches were transcribed within the agreed time frames.

The proceedings of the Extended Public Committees (EPCs) were transcribed within agreed time frames.

They will be reported after the EPCs.

Publication of Bound Volumes NA bound volumes have been produced up to vol.

117 (2008).
117 (2008).

Bills: 553.25 pages of translated versions of Bills were proofread and quality- assured.

Non-Hansard documents translated and edited- 465.5 pages of translations delivered.

Number of Questions & pages translated and edited: 3 725 questions were translated and edited.

Deadlines were always met [as employees worked through lunch two days a week (Wednesdays & Thursdays)].

Services delivered received much positive feedback.

Number of motions & pages translated and edited: 424 motions.
Deadlines were always met.

Services delivered received much positive feedback.

42 aNNUaL rePorT 2009/2010 aNNUaL rePorT 2009/2010 43 IV.

PROGRAMME 3: PublIc And IntERnAtIOnAl PARtIcIPAtIOn IV.

PROGRAMME 3: PublIc And IntERnAtIOnAl PARtIcIPAtIOn PrOgramme 3: Public anD internatiOnal ParticiPatiOn Strategic Objective: To build a people’s Parliament that is responsive to the needs of all the people of South Africa.
Purpose To fulfil Parliament’s public participation and international participation role and provide support to undertake such activities.

The programme consists of Parliamentary Communication Services and International Participation.
4.1 SubPrOgramme: Parliamentary cOmmunicatiOn ServiceS Performance Indicator and performance level Programme Objectives Performance Indicator(s) Performance levels against the Outputs/targets Outputs/ target(s) Performance level To provide communication Develop and manage an internal Promotes positive media coverage Drafted and released press support and promote and external communication and profiling of Parliament.
statements to provide information the image and a better programme to profile the work of understanding of legislative Parliament.

and oversight role of Parliament through public education and participation.

about Parliament to the public and considered responses to media enquiries.

Facilitated media reports about aspects of Parliament that are less well known.

Conducted exhibitions and educational presentations on Parliament across the country to create interest in Parliament and its business.
Initiated the Each One of Us campaign, which introduced a multi-way communication between management and employees, and the InSession and OUR PARLIAMENT publications.

Develop and manage an internal Production of publications & English copies were printed for and external communication development of promotional distribution to guests attending programme to profile the work of materials which inform and enhance the State of the Nation Address, Parliament.

the image of the institution.


Parliamentary Democracy Offices and schools that requested copies.

Contribute, through strategic Effective project implementation & Project Management and communication support, to the monitoring through the application Communication sub-project creation of an effective people’s of project management principles.

responsibilities were provided Parliament that is responsive to the needs of the people.

for international conferences and workshops.
44 AnnuAl REPORt 2009/2010 45 PrOgramme 3: Public anD internatiOnal ParticiPatiOn 4.1 SubPrOgramme: Parliamentary cOmmunicatiOn ServiceS 4.1 SubPrOgramme: Parliamentary cOmmunicatiOn ServiceS Performance Indicator and performance level Performance Indicator and performance level Programme Objectives Performance Indicator(s) Performance levels against the Outputs/targets Outputs/ target(s) Performance level Programme Objectives Performance Indicator(s) Performance levels against the Outputs/targets Outputs/ target(s) Performance level To promote public education Integrate public participation in Encouraging participation and Public education programmes and public participation in the programmes and events of enhancing democracy.
conducted for participants the processes and activities Parliament.

of Parliament.

attending parliamentary events included presentations, tours, educational content for Internal Communication activities, activity booklets and pamphlets.
Public participation, mobilisation and programme development to maximise participation and increase the understanding of Parliament included: • 100 students as part of the “Take a Girl-child to Work”; • a total of 3 755 people from all over South Africa participating in both State of the Nation Addresses; • 100 youth from identified rehabilitation centres to participate in the activities of Youth Month; • 250 women from women’s organisations attended the Women’s Month Joint Sitting; • 5000 people per day attending the NCOP’s Taking Parliament to the People; • 130 people attending the President’s Address to the NCOP; • 400 targeted audience members attended the FIFA Joint Sitting; and • breaking new ground in conceptualising and staging Career Exhibitions around South Africa, which was attended by some 262 700 people.
Develop, implement and manage Provide national and global access public education programmes.

to information and education on Parliament and its work via the Parliamentary Website.

The Parliamentary Website lists unique visitors at 307 152 and hits of 389 978.

Develop, implement and manage Provide national and global access Developed a 360° Virtual Tour of public education programmes.

to information and education on Parliament.

Parliament and its work via the Parliamentary Virtual Tour.
Develop, implement and manage Develop a Super-Curriculum to Completed the first phase of public education programmes.

inform all future public education development of the curriculum curricula.

framework for General Education/ Training, including content for Grades 7-9, has been completed.

Develop, implement and manage Production of publications.

Over 2.3 million pamphlets public education programmes.
Development of educational material covering an extensive range of to enhance Parliament’s public topics in all official languages have education programme.

been distributed.

Develop promotional materials which inform and enhance the image of the institution.

Ensure that people interacting Implement Visitors to Parliament Educational tours attracted 25 919 with Parliament experience programme.

visitors.

the interaction as positive and Conduct tours for visitors and new constructive.

employees.
employees.

To provide communication Make strategic communication Provision of strategic communication • Developed and issued press support to the Legislative support an inherent and support to Committees.

and Oversight role of consistent element of law- Parliament.

making and the exercise of oversight.

statements/alerts and organised media briefings for Committee activities.
• Facilitated interviews on both radio and television, in particular SABC 3, on Committee activities as well as institutional activities such as Taking Parliament to the People in Limpopo.

• Developed script and questions for Campaigns to be broadcasted on SABC radio stations.
46 AnnuAl REPORt 2009/2010 AnnuAl REPORt 2009/2010 47 PrOgramme 3: Public anD internatiOnal ParticiPatiOn 4.1 SubPrOgramme: Parliamentary cOmmunicatiOn ServiceS 4.1 SubPrOgramme: Parliamentary cOmmunicatiOn ServiceS Performance Indicator and performance level Performance Indicator and performance level Programme Objectives Performance Indicator(s) Performance levels against the Outputs/targets Outputs/ target(s) Performance level Programme Objectives Performance Indicator(s) Performance levels against the Outputs/targets Outputs/ target(s) Performance level Improve the understanding and Provide support for Institutional Presentations to 21 CDWs from 3 appreciation of Parliament’s Public Participation Programmes.
municipalities under the Greater Oversight role.

Sekhukune District Municipality were conducted as part of the NCOP’s Taking Parliament to the People.

Used radio programmes for the promotion and interaction between Members of Parliament and the public on topics such as the roles of the Houses of Parliament, Service Delivery, Public Hearings and Taking Parliament to the People.
taking Parliament to the People • Public education material was distributed through Limpopo PDO to use as part of the mobilisation campaign for the Public Meeting.

• Public education presentation took place for 21 CDWs from 3 municipalities under the Greater Sekhukhune District Municipality.

State of the nation Address An educational presentation about SONA was made for Parliamentary Employees and Civil/ Junior Guards of Honour.
Promote public involvement and Parliamentary Radio programme For the past year, 17 SABC Radio involvement of the public (public revamped and reformatted to Stations broadcasting in all official education and participation) in include all African languages service languages reached a total of all parliamentary processes and and Public Broadcasting stations.

53,000,000 people.

programmes.

Publicising events and issues related to Parliament and the impact of that on its image.
Parliament used the different radio platforms to engage the public on current issues that Parliament is dealing with through 19-minute interactive chat shows, educational 5-minute prerecorded sessions and promotion of the Institution through 30 and 60-seconders.

In addition to the programme run on SABC radio stations, Parliament also effectively used Primedia stations to engage in voter education in the run-up to the April 2009 general election.
48 AnnuAl REPORt 2009/2010 AnnuAl REPORt 2009/2010 49 PrOgramme 3: Public anD internatiOnal ParticiPatiOn 4.2 SubPrOgramme: internatiOnal relatiOnS Performance Indicator and performance level 4.2 SubPrOgramme: internatiOnal relatiOnS Performance Indicator and performance level Programme Objectives(s) Performance Indicator Actual performance against the outcome or target Outputs or target Actual Performance Programme Objectives(s) Performance Indicator Actual performance against the outcome or target Outputs or target Actual Performance To provide content and Facilitate the work of the To ensure content and logistical Arranged meetings and provided logistical support to the Parliamentary Group on support is provided.
necessary briefings and preparatory Parliamentary Group on International Relations and sub- groups.

documentation for all PGIR members and sub-group members.

Co-ordinated the submission of the PGIR report to the Joint Rules Committee (JRC).

International Relations (PGIR) and sub-groups within the framework of Parliament’s international relations policy.
To manage Parliament’s relations at a bilateral level by facilitating courtesy call meetings and official visits within the framework of Parliament’s international relations policy.

Facilitate bilateral engagements To provide adequate content, • Compiled programmes and for Parliament (Members, procedural and logistical support for briefing packages for incoming Presiding Officers and officials).

incoming and outgoing delegations.

and outgoing visits.


• Conducted briefings to Presiding Officers, Members and officials.

• Prepared reports for incoming and outgoing visits.

• Follow-up on the implementation of decisions and resolutions taken.

• Co-ordinated and made all travel arrangements for Members, Presiding Officers and officials.

A: Incoming Visits for national Assembly and national council of Provinces: • Co-ordinated 33 meetings for both Houses.
b: Outgoing Visits for national Assembly and national council of Provinces: • Co-ordinated 4 outgoing visits for both Houses.

c: Employees Attachments for national Assembly and national council of Provinces: • Co-ordinated 9 employee attachments from foreign Parliaments.
To manage Parliament’s Facilitate multilateral To provide adequate content, • Compiled programmes relations at a multilateral engagements for Parliament procedural and logistical support for and briefing packages for all level by facilitating (i.e.

Presiding Officers, Members incoming and outgoing delegations.

multilateral engagements.

d: bilateral meetings during Multilateral conferences: Coordinated 9 meetings for the National Assembly Speaker at the G8 meetings and 122 IPU Assembly.
international participation of various Portfolio and Select within the framework of committees and Parliamentary Parliament’s international Service officials).

relations policy.

• Conducted briefings to Presiding Officers, Members and officials.

• Prepared reports for all related meetings.

• Follow-up on the implementation of decisions and resolutions taken.

• Co-ordinated and made all travel arrangements for Members, Presiding Officers and officials.

A.
A.

Facilitated and co-ordinated Parliament’s participation in the Africa Region Institutions for the following meetings: • 26 Southern African Development Community meetings: SADC-PF Assembly meetings, workshops ; • 14 Pan-African Parliament: PAP, including participation at the Climate Change Conference in Copenhagen; • 1 Parliamentary Group on Global Action: PGA.
50 AnnuAl REPORt 2009/2010 AnnuAl REPORt 2009/2010 51 PrOgramme 3: Public anD internatiOnal ParticiPatiOn PrOgramme 3: Public anD internatiOnal ParticiPatiOn 4.2 SubPrOgramme: internatiOnal relatiOnS Performance Indicator and performance level Programme Objectives(s) Performance Indicator Actual performance against the outcome or target Outputs or target Actual Performance b.
Other Multilateral Institutions Facilitated and coordinated parliament’s participation in the following meetings: • 4 Inter-Parliamentary Union-IPU Assembly meetings and other related activities • 4 Africa Caribbean and Pacific- European Union- ACP-EU.

• Coordinated World Trade Organization–WTO, • 1 G8 Speakers meeting.
52 AnnuAl REPORt 2009/2010 AnnuAl REPORt 2009/2010 53 V. Programme 4: members’ Facilities V. Programme 4: members’ Facilities PrOgramme 4: memberS’ facilitieS Strategic Objective: To build a people’s Parliament that is responsive to the needs of all the people of South Africa.

Purpose To provide telephone, travel and other facilities to Members of Parliament and fund medical aid contributions and travel facilities for certain former members.
This programme consists of National Assembly and National Council of Provinces Members’ Facilities.

5.1 SubPrOgramme: NatiONal aSSembly aNd NatiONal cOuNcil Of PrOviNceS memberS’ facilitieS Performance indicator and performance level Programme objectives(s) Performance indicator Performance levels against the outputs/targets outputs/ targets Performance level To provide support Accurate and valid travel Members to carry out their 3-day turnaround on claim and Members’ Facilities transactions are captured.
legislative mandate efficiently and processing was maintained.

for both Houses.

effectively.

Processed claims for both Houses which covered the following: • Committee • S&T • Telephone • Travel • Other Facilitated Real-time travel reservations.

Provided support for the administration of member turnover at elections, including resignations, appointments, allocation of travel facilities, registrations as required, relocation allowances, gratuities and induction training.
Conducted an inspection of all members’ offices to ensure compliance with policy standards.

Co-ordinated a new programme sponsored by the Speakers’ Forum and facilitated by Public Administration Leadership And Management Academy – PALAMA.

Asset provision as required.

54 aNNUal rePort 2009/2010 55 Vi.

Programme 5: associated serVices Vi.

Programme 5: associated serVices PrOgramme 5: aSSOciated ServiceS Strategic Objective: To build an effective and efficient institution.
Purpose To provide financial support to political parties represented in Parliament.

This programme consists of Political Party Support, Constituency Support and Party Leadership Support.
6.1 SubPrOgramme: POlitical Party SuPPOrt Performance indicator and performance level Programme objectives(s) Performance indicator Performance levels against the outputs/targets outputs/ targets Performance level To provide administration Accurate calculation of the Political parties to carry out their Notifications provided and funds of associated services to various support categories legislative mandate efficiently and transferred timeously in accordance political parties.
for all political party support effectively.

and timeous notification and payments.

with the policy requirements for political party allowances.
6.2 SubPrOgramme: cONStitueNcy SuPPOrt Performance indicator and performance level Programme objectives(s) Performance indicator Performance levels against the outputs/targets outputs/ targets Performance level To provide Accurate calculation of the Constituency Offices to carry out Notifications provided and funds administration of various support categories for their legislative mandate effectively transferred timeously in accordance associated services to Constituency Offices.
all the Constituency Offices and timeous notification and and efficiently.

with the policy requirements for political party allowances.

payments.
6.3 SubPrOgramme: Party leaderShiP SuPPOrt Performance indicator and performance level Programme objectives(s) Performance indicator Performance levels against the outputs/targets outputs/ targets Performance level To provide Accurate calculation of the Political party leaders to carry out Notifications provided and funds administration of various support categories for their legislative mandate efficiently transferred timeously in accordance associated services to all the political party leadership and effectively.
Party Leadership.

and timeous notification and with the policy requirements for political party allowances.

payments.

56 aNNUal rePort 2009/2010 57 VII.

FInancIal StatementS finanCial stateMents 7.1 Report by the accounting Officer to the executive authority and Parliament of the Republic of South africa.

1.
1.

General review of the state of affairs • To engage in, participate in and oversee international relations; Budget The aim of the vote is: These core objectives are mainly funded in programmes 2 and 3.
As members of Parliament are the major stakeholders • To provide support services required of the Institution it is important that the by Parliament to fulfil its constitutional funding towards enabling members to functions; discharge their duties is reflected, hence • To enable representative political parties the programme 4. to secure administrative support and service constituents; In terms of S 57(2) (c) of the Constitution • To provide Members of Parliament with of the Republic of South Africa, Parliament the facilities needed to enable them to has the duty to provide for financial and discharge their duties in an effective and administrative assistance to each party efficient manner.
represented in the Assembly, in proportion to its representation, to enable the party The original budget allocation for Parliament and its leader to perform their functions amounted to R1 350 740 000 for the financial year under review and there in the Assembly effectively.

To this end, programme 5 reflects transfers made to was additional funding of R133 940 000 political parties.

requested from National Treasury through the Adjustment Budget.
In a bid to align the strategic objectives to the budget, Parliament decided to have five (5) programmes instead of the three (3) programmes to the vote.

The five (5) programmes that the Institution adopted are listed in the table below.
The administration programme was essentially aligned to the core objectives of the institution which are: • • To pass laws (Legislation); To oversee and scrutinise executive action (Oversight); • To facilitate public participation and involvement; • To participate in, promote and oversee co-operative government; 58 annUal RePORt 2009/2010 59 finanCial stateMents finanCial stateMents The adjusted appropriation was made up as follows and is compared with the final appropriation of prior years: table 1: Programme 2009/10 r’000 % increase/ (Decrease) 2008/09 r’000 2007/08 r’000 2006/07 r’000 1.
Administration 2.

Legislation and 292 150 232 991 30% 31% 224 944 191 110 252 956 178 268 164 950 139 206 Oversight 3.

Public and International Participation 98 832 53% 64 489 60 881 84 468 4.

Members Facilities 225 243 23% 183 025 173 370 148 657 5.
Associated Services 258 686 (2)% 263 073 245 403 156 846 sub-total 1 108 002 Direct charge: 376 678 21% 48% 913 799 835 714 782 133 253 979 242 380 229 218 national Revenue Fund - members Remuneration total 1 484 680 27% 1 167 778 1 078 094 1 011 351 From the table it is evident that the budget for Parliament has increased by 27% from the 2008/09 financial year to the 2009/10 financial year.

The increase includes an adjustment to the baseline of R119 765 000.
This amount was funded in previous years by utilising Parliament’s retained funds.

In addition to the above Parliament utilised an amount of R22 000 000 which was previously approved by the Treasury of Parliament to fund the upgrading of various offices and meeting rooms by the Department of Public Works.

The above additional funds and virements between programmes recorded after the determination of the adjusted appropriation had the following result: Programme 1.

Administration 2.
Administration 2.

Legislation and Oversight 3.

Public and International Participation 4.

Members’ Facilities 5.
Associated Services Transfer from Retained Earnings sub-total adjusted appropriation 2009/10 r’000 292 150 232 991 98 932 225 243 258 686 virements r’000 40 000 (40 000) 22 000 final appropriation 2009/10 r’000 332 150 232 991 98 932 185 243 258 686 22 000 1 108 002 22 000 1 130 002 Direct Charge: National 376 678 376 678 Revenue Fund total 1 484 680 22 000 1 506 680 The transfer from retained funds and the virements were deemed necessary to enable functionaries to achieve the targets as set out in the strategic plan of the Institution.
Further detail can be obtained from the Appropriation Statement and the Notes to the Appropriation Statement as included in the Annual Financial Statements.

It should further be noted that the transfers from Retained Earnings were utilised for payment of the upgrading of offices and meeting rooms used by the institution.

Further clarity relating to the changes in Retained Earnings is provided under the explanation on under / (over) expenditure.
60 annUal RePORt 2009/2010 annUal RePORt 2009/2010 61 finanCial stateMents finanCial stateMents Over / Under expenditure spending trends on voted funds By comparing the actual expenditure to the budget allocation the institution has recorded an overspending for the financial year under review.

The overspending relates primarily to the spending on compensation for Members.

Further clarity is contained in section 11, other matters.
A comparison of the spending against voted funds for the past four financial years show that Parliament has in the three financial years from 2007/8 spend the full allocated budget with only a surplus on the direct charge against the National Revenue fund showing an under- spending in 2007/08 and 2008/09.
2009/10 r’000 2008/09 r’000 2007/08 r’000 2006/07 r’000 Spending on vote 0 6 883 1 672 33 026 retained earnings approved for spending for 2009/10 Retained Funds approved in prior years 22 000 Less: Spending (18 221) per Appropriation Statement Under-spending 3 779 From Table 1 above it is clear that the budget for program 1 was insufficient and funds were re-directed from the remaining programmes.

This was required in order to attain the set objectives for these programmes for the year.
The requests for the additional funding were lodged with and approved by National Treasury.

The enhanced participation in international fora and the capacitation of key offices such as the Committee Section in order to further enhance the support to the various Committees are some of the examples where such funding was required.
The request further entailed the funding of strategic projects that were vital in facilitating the achievement of the strategic objectives of the Institution, these also related to multi-year projects.
2009/10 r’000 2008/09 r’000 2007/08 r’000 2006/07 r’000 Final Appropriation 1 484 680 1 224 840 1 078 094 1 011 351 Expenditure % Spent 1 478 732 1 217 957 1 075 678 978 325 99.6% 99,4% 99,8% 96,7% 2. serviCes renDereD by the Programme 5: associated services institution The vote of Parliament comprises of the five parties represented in Parliament and programmes, namely: pay membership fees to certain inter- Provide financial support to political Programme 1: administration Provide strategic leadership, institutional parliamentary bodies.
tariff policy policy, overall management, administration Tariff charged for catering is done as per and corporate services to the executive, agreement with the service provider to management and staff of Parliament.

whom this service has been outsourced, and other internal services are rendered at a agreed upon rate as per the catering policy.

free services No free service per definition is provided by Parliament to the members or any other bodies.
Programme 2: legislation and oversight Fulfil Parliament’s legislative and oversight functions and provide auxiliary services to enable the institution to function smoothly.

Programme 3: Public and international Participation Fulfil Parliament’s public participation and international participation role and provide support to undertake such activities.
Programme 4: Member’s facilities Provide telephone, travel and other facilities for MP’s and fund medical aid contributions and travel facilities for certain former members.

62 annUal RePORt 2009/2010 annUal RePORt 2009/2010 63 finanCial stateMents finanCial stateMents 3.
CaPaCity Constraints • Membership fees: Funding of membership fees to certain Inter- Through constant monitoring the Institution Parliamentary bodies to ensure managed to spend satisfactorily and thus Parliament’s continued involvement discharged its duties in an effective and in international participation efficient manner.

To this end no major programmes and in the activities of capacity constraints can be highlighted for inter-parliamentary associations.

the 2008/09 financial year.


4. utilisation of Donor funDs 6.

CorPorate GovernanCe arranGeMents For the period under review Parliament The Audit Committee has been functional received foreign donor funding as part for the year under review and based on of a country agreement between the a recommendation from this body, the Republic of South Africa and the European co-sourcing agreement with Deloitte and Union.
Parliament and the nine Provincial Gobodo which was previously extended Legislatures benefit from the agreement till 31 March 2009 and from there on through a sub-agreement for the Legislative a month-to-month basis to complete Sector.

outstanding matters and ensure the transfer of knowledge and skills to the Institution.

The funds are transferred via Parliament The Internal Audit Office has also been for use within the various legislatures.
functioning and various audits and follow-up Parliament recognises as income in the audits were conducted.

financial statements the portion allocated for use by the institution.

The Risk Management Committee for the Institution has been re-constituted Funds available will be determined as per and a Risk Management Framework has the agreement, provided the objectives been developed.

The Institution has been are achieved as per the agreement.
investigating and is in the process of procuring suitable software that would 5. orGanisations to whoM ensure that risks are managed in an efficient transfer PayMents have been and effective manner.

MaDe 7. asset ManaGeMent Transfer payments have been made to political parties for the following reasons: Parliament manages its assets in accordance • Political party support: Financial with its Fixed Asset policy as approved in support to political parties represented July 2005 and the ERP Fixed Asset Module.
in Parliament; • Constituency support: Financial support In the previous financial period Parliament for constituency offices of political had adjusted the asset figures in the parties represented in Parliament; financials to give effect to the change in • Party Leadership support: Financial accounting policy regarding revaluation support to leaders of political parties of assets as agreed with the Office of the represented in Parliament; Accountant General.
This change had the effect that the figures were adjusted to the values prior to the valuation which took 10. exeMPtions anD Deviations reCeiveD froM the national place in the 2004/5 financial year.

treasury Further investigation has however indicated National Treasury permitted Parliament to that the valuation performed in the 2004/5 continue reporting on the modified accrual financial year was in fact not a revaluation basis of accounting and was exempted but a valuation for take-on purposes.
This from the directive issued by the Accountant has been agreed with the Office of the General that Parliament was to be audited Accountant General.

The result of this is strictly according to the Guideline and that the adjustment of the prior year to template for Annual Financial Statements.

restate the figures has been reversed in this Hence, the transactions of Parliament are financial year.

audited in accordance with the accounting and other policies of the Institution.
The effect of the change in accounting policy and reversal of the restated figures are included under note 22 to the financial statements.

8. events after the rePortinG Date In April 2010 the Treasury of Parliament approved the use of R20 000 000 of the retained funds for technology enhancements in the National Council of Provinces Chambers.

The tender process is underway and work is expected to start within the next six months.

9.
9.

PerforManCe inforMation Where feasible performance indicators are identified during the planning phases of the Institution.

Performance achievements are reported on a monthly basis.

64 annUal RePORt 2009/2010 annUal RePORt 2009/2010 65 finanCial stateMents finanCial stateMents 11. other Misuse of Members’ travel warrants The recovery of amounts through the liquidation process as reported in the prior financial year has been replaced by recovery as per Parliament’s debt collection policy.
The reasons are described below.
name of travel agent Quantum of fraud established as per initial forensic report Debt established by liquidators as owing by MP’s, ex-Mp’s and related parties Parliament’s validated claim inclusive of costs recoveries from liquidators to date Parliament Deficiency after awards as per accounts lodged Bathong Travel & Tours (Pty) Ltd r r r r r 3,341,768 3,078,821 4,987,106 1,355,340 3,631,766 Business & Executive 3,429,289 1,517,254 3,126,710 877,484 2,249,226 Travel (Pty) Ltd Ilitha Travel & Tours 2,040,378 549,484 2,184,102 206,788 1,977,314 (Sole Proprietor) ITC Sure Travel (Pty) 5,486,106 2,582,675 4,535,166 1,296,437 3,238,729 Ltd Star Travel Bureau CC 2,751,562 1,744,250 3,407,224 1,384,764 2,022,460 Eyabantu Travel 158,160 - - - - The Statement of Financial Position reflects an amount of R12,642 million as an asset and as recoverable revenue in the books of the institution.
It should be noted that Parliament has been advised through independent legal opinion that it will not be economically feasible to continue to pursue settlement of the outstanding amounts through outside legal resources as all the travel agents have been liquidated and Parliament has already received its share of the liquidated amount.
The result of this opinion is that the Parliamentary Oversight Authority took a decision to pursue the outstanding amounts through the normal processes as included in the policies for debt collection.

The outstanding debts will thus be treated in accordance with these policies and will be reviewed from time to time in the manner required by the Policy.
overspending on Members’ remuneration Parliament accounted in the financial statements for the expenditure relating to the gratuities to be paid to former Members who left during the year ending 31 March 2010 as well as providing for current serving Members who have reached the qualifying number of years as at the end of March 2010.

This is in line with the provisions of the proclamation published in Government Gazette 31513 of 15 October 2008.
The impact on the financial statements is an overspending of an amount of R23 201 Instances of possible irregular expenditure under investigation: 965.76 included in the figure for current payments which is paid from the statutory appropriation and is a direct charge against the Revenue Fund.

• Goods purchased for an amount of R189 000 where the proper procurement processes were not followed.

This figure is disclosed in note 12 to the financial The Statutory Appropriation included in Vote statements.
2 for each year provides for payment of this • Goods and services to the value of R6 047 103.45 where the procurement processes were not followed.

This is disclosed in note 26 to the financial statements.

sCoPa resolutions There were no formal SCOPA resolutions issued to Parliament for the financial year under review.

approval The Annual Financial Statements as set out from page 13 to 50 have been approved by the Accounting Officer.

expenditure when it occurs.


Investigation into possible fruitless and wasteful and irregular expenditure Instances of possible fruitless and wasteful expenditure under investigation: • Parliament appointed a professional valuation concern to complete the valuation of assets before the change in accounting policy noted in point 7 above were approved.

The outcome of the revaluation was not used to prepare the financial statements as the values of the assets were not changed.
The cost of the revaluation will form the basis of an investigation into possible fruitless and wasteful expenditure.

The amount paid for the service was R645 895.60.

• Interest of R3 840.76 paid to Telkom for late payment of internet access accounts.

• Insurance excess of R112 194.33 paid to Mr. Z.A.

Dingani CABS Car Hire for replacement of a Secretary to Parliament gearbox of a hired vehicle after the 31 July 2010 driver continued driving the vehicle after an oil leak was noticed.
• Overpayment of R135 424.59 to Fulumeni Multi Management for provision of ablution facilities at the “Taking Parliament to the People” event.

• Payment of R143 400 to Cape Town Lodge for accommodation cancelled outside of the agreed time.
66 annUal RePORt 2009/2010 annUal RePORt 2009/2010 67 finanCial stateMents finanCial stateMents 7.2 Report of the audit committee for the year ended 31 march 2010 report of the audit Committee We are pleased to present our report for the financial year ended 31 March 2010. audit Committee Members and attendance The Audit Committee operates within formally approved terms of reference.
It met five (5) times and consists of the members listed below: name of Member number of Meetings attended Comment Mr C. Choeu (Chairperson) Mr D. Coovadia Mr V. Nondabula Ms N.Z.
Qunta Honourable L. Mabe (MP – National Assembly) Honourable D. Botha (MP – NCOP) Honourable A. Rantsolase (MP – National Assembly) Honourable T. Chaane (MP – NCOP) 5 5 5 4 2 0 Term extended to 30 September 2010 Term ended with the end of the third Parliament on 27 April 2009 1 Appointed on 1 December 2009 to replace Ms L. Mabe 2 Appointed on 22 September 2009 to replace Mr D. Botha audit Committee responsibility We report that we have operated and performed our oversight responsibilities to the Parliament of the Republic of South Africa (Parliament) independently and objectively to ensure compliance with the spirit of section 38 (1) (a) (ii) of the Public Finance Management Act, 1999 (Act No.
1 of 1999 as amended by Act No.

29 of 1999) (PFMA) and in particular paragraph 3.1 of the Treasury Regulations as well as section 48 of the Financial Management of Parliament Act, 2009 (Act No.

10 of 2009) (FMPA).

Furthermore, we have adopted appropriate formal terms of reference (charter), and discharged all our responsibilities as contained therein and regulated our affairs in compliance with the charter.
the effectiveness of internal control In line with the Financial Management of Parliament Act (FMPA) and King III Report on Corporate Governance requirements, Internal Audit provides the Audit Committee and management with assurance that internal controls are adequate and effective.

This is achieved by means of the risk analysis process, as well as the identification of control weaknesses for recommendation to management to take corrective action and for enhancement and improvement of operations.
We have confirmed that a proactive approach to Enterprisewide Risk Management (ERM) was implemented across the institution to ensure that all risks are identified and responded thereto.

The progress on the implementation is envisaged in the next financial year.
The Audit Committee was not satisfied with the design of controls, its effectiveness and adequacy due to the findings from internal audit and external audits that included the following: • Reconciliations were not performed, signed as checked and reviewed on a monthly and continuous basis.

• The number of suspense/clearing accounts that are not reconciled and cleared in a timely manner.

This has been identified in the areas of Assets and Cash and Bank.
• Financial Management Office was not adequately staffed to enhance segregation of duties • The Chief Financial Official position was vacant for the year under review and the Unit Manager: Financial Accounting position vacant for the past two years.

We are therefore not satisfied that management has effectively implemented and addressed the weaknesses, gaps and concerns raised by both internal and external auditors.
We have reviewed the report on the implementation of AGSA recommendations towards achieving a clean audit opinion, and, in many cases, this report addressed the findings and not the root causes.

This has resulted in delays in the submission of Annual Financial Statements (AFS) and relevant supporting documentation as identified and manifested in the AG Management Report for the current year.
Accordingly, we can report that the system of internal control on the financial management for the period under review was not satisfactory.
68 annUal RePORt 2009/2010 annUal RePORt 2009/2010 69 finanCial stateMents finanCial stateMents internal audit The Committee has reviewed: Although the In-House Internal Audit function has not been adequately capacitated and operated under strenuous conditions, we are satisfied that it has effectively discharged its responsibilities and has effectively addressed the risks pertinent to the institution in its audits.
However, the inadequate In-House capacity and extent of utilisation of co-source service providers, with the resultant effect of the lack of transfer of institutional memory and skills, remained a concern during the year under review.

Management has not taken adequate steps to resource the In-House Internal Audit approved structure, however, a co-source partner has been appointed towards the end of the financial year to ensure that the objectives of the function are met.
the quality of in year management and monthly/quarterly reports submitted in terms of the PfMa and the Division of revenue act (Dora) The Accounting Officer has tabled the In-Year Monitoring and Monthly Management (IYM) and Quarterly Reports to the Committee as required and we were satisfied with the content thereof.
We are also satisfied that through the formal programme of action to deal with the AG recommendations and evaluation of state of readiness programme for the statutory audit, management has taken steps to address the issues relating to quarterly reports and performance information to ensure that performance levels are measured against predetermined objectives.

Based on the above, we concur with the findings of the AG in their audit report in relation to performance information.
evaluation of annual financial statements Management has taken steps to prepare financial statements on a quarterly basis so as to detect and minimise the possibility of material misstatements at the end of the financial year.
Steps were taken during the year under review to: • Review the state of readiness of the institution for the statutory audit to timeously identify gaps, with a view to further strengthen the control environment and internal control system; and • Put in place a formal programme of action to address the gaps and findings identified, and implement the recommendations made by the AG over 6 financial years (2003/2004 to 2008/2009).
• • • The audited AFS and the Audit Report to be included in the Annual Report; The accounting policies and practices and changes thereof; Parliament’s compliance with operational, legal and regulatory provisions; and • Adjustments made during the audit based on the AG’s findings and recommendations.
The Management Report has been discussed with management and the AG during the audit and we are satisfied with the Audit Report to be included in the Annual Report as management has satisfactorily responded to and dealt with the issues raised.

auditor-General south africa (aGsa) We have met with the AGSA to ensure that there are no unresolved issues relating to the audit.
The AGSA has once again issued an unqualified (with emphasis of matter) audit opinion and as a result of the internal control matters as indicated above, Parliament thus remains one level from a ‘clean’ Audit Report.

The Committee concurs with the audit opinion expressed by the AGSA .
appreciation We wish to thank the Executive Authority, management and staff for their support as well as the AG and Internal Audit for their consistent value-adding contributions chairperson of the audit committee 31 august 2010 70 annUal RePORt 2009/2010 annUal RePORt 2009/2010 71 finanCial stateMents finanCial stateMents 7.3 RePORt OF tHe aUDItOR-GeneRal tO PaRlIament On tHe FInancIal StatementS anD PeRFORmance InFORmatIOn OF VOte nO.
2: PaRlIament OF tHe RePUBlIc OF SOUtH aFRIca FOR tHe YeaR enDeD 31 maRcH 2010 rePort on the finanCial stateMents introduction auditor-General’s responsibility 3.

As required by section 188 of the Constitution of the Republic of South Africa, 1996, read with sections 4, 15 and 20 of 1.

I have audited the accompanying the Public Audit Act, 2004 (Act No.
25 financial statements of the Parliament of of 2004) (PAA) and; section 40(2) of the the Republic of South Africa (Parliament) Public Finance Management Act, 1999 (Act which comprise the statement of financial No.

1 of 1999) (PFMA), my responsibility position as at 31 March 2010, and the is to express an opinion on these financial statement of financial performance, the statements based on my audit.
statement of changes in net assets and the cash flow statement for the year then ended and a summary of significant accounting policies and other explanatory notes, as set out on pages 86 to 111. accounting officer’s responsibility for the financial statements 2.
The accounting officer is responsible for the preparation of these financial statements in accordance with the entity- specific basis of accounting, as set out in note 1 to the financial statements and in the manner required by the Public Finance Management Act, 1999 (Act No.

1 of 1999) (PFMA).
1 of 1999) (PFMA).

This responsibility includes: designing, implementing and maintaining internal control relevant to the preparation of financial statements that are free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances.

4.
4.

I conducted my audit in accordance with International Standards on Auditing and General Notice 1570 of 2009 issued in Government Gazette 32758 of 27 November 2009.

Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

5.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.
The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error.

In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control.
An audit also includes evaluating 11.

As disclosed in note 9 to the financial the appropriateness of accounting policies statements, a prior period adjustment used and the reasonableness of accounting has occurred as a result of Parliament estimates made by management, as well not providing for amounts due to the as evaluating the overall presentation of the Unemployment Insurance Fund being financial statements.

6.

I believe that the audit evidence I deducted from members.
Prior period figures are adjusted accordingly have obtained is sufficient and appropriate irregular expenditure to provide a basis for my audit opinion.

opinion 7.

In my opinion, the financial statements of the Parliament of the Republic of South Africa for the year ended 31 March 2010 have been prepared, in all material respects, in accordance with the basis of accounting described in note 1 to the financial statements and in the manner required by the PFMA.

emphasis of matters 8.


I draw attention to the matters below.

My opinion is not modified in respect of these matters: basis of accounting 9.

The entity’s policy is to prepare 12.

As disclosed in note 26 to the financial statements, irregular expenditure to the amount of R4 901 188 was incurred.

This relates to possible instances of irregular expenditure in terms of non compliance with the approved procurement policies and procedures.

fruitless and wasteful expenditure 13.


As disclosed in note 11 to the financial statements, fruitless and wasteful expenditure totalling R12 641 000 was incurred This amount relates to the misuse of travel warrants by Members.

The process of recovering the fruitless and wasteful expenditure is ongoing and the recovered amounts are transferred to retained funds on an annual basis.
financial statements on the entity-specific additional matters basis of accounting, described in note 1 to the financial statements.

14.

I draw attention to the matters below.

My opinion is not modified in respect of restatement of corresponding figures these matters:express an opinion thereon.

10.
10.

As disclosed in note 22 to the financial unaudited supplementary schedules statements, the corresponding figures for 31 March 2009 have been restated by R767 000 as a result of an error discovered during 31 March 2010 in the financial statements of Parliament at, and for the year ended, 31 March 2009.

15.

The appropriation statement as set out on pages 76 to 85, do not form part of the financial statements and are presented as additional information.
I have not audited these schedules and accordingly I do not express an opinion thereon.

72 annUal RePORt 2009/2010 annUal RePORt 2009/2010 73 finanCial stateMents finanCial stateMents 16.

The annexures to the financial internal Control statements as set out on pages 112 to 115, do not form part of the financial statements and are presented as additional information.

I have not audited these schedules and accordingly I do not express an opinion thereon.
I considered internal control relevant to my audit of the financial statements and the report on predetermined objectives and compliance with the PFMA, but not for the purposes of expressing an opinion on the effectiveness of internal control.

Delays in finalisation of audit 21.

No matters to report.

17.

In terms of section 40(2) of the PFMA I am required to submit my report to the other rePorts accounting officer within two months of Investigations the receipt of the financial statements.
Due to the late submission of the asset investigations in progress register and the resolution of audit findings, 22.

An investigation is being conducted into supply chain management irregularities.

The investigation aims to establish whether there were any instances of non compliance to supply chain management regulations.

The investigation is still in progress at the date of this report.
Pretoria 27 August 2010 including unreconciled suspense accounts and the non-availability of supporting documentation, I have delayed the finalisation of my report.

rePort on other leGal anD reGulatory reQuireMents 18.

In terms of the PAA of South Africa and General notice 1570 of 2009, issued in Government Gazette No.

32758 of 27 November 2009 I include below my findings on the report on predetermined objectives, compliance with PFMA and financial management (internal control).
findings Predetermined objectives 19.

No findings to report Compliance with laws and regulations Public Finance Management Act late submission of financial statements 20.

Parliament only submitted its financial statements for auditing 1 June 2010 and not 31 May 2010, as required in terms of section 40(1)(c) of the PFMA.

The primary reasons for the lapse in compliance are detailed in paragraph 17.
74 annUal RePORt 2009/2010 annUal RePORt 2009/2010 75 finanCial stateMents finanCial stateMents 7.4 appropriation Statement for the year ended 31 march 2010 7.4 appropriation Statement for the year ended 31 march 2010 appropriate per Programme 2009/10 adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % 276,107 - 16,043 - - - 62,000 - - 338,107 (0) 16,043 370,044 1 14,350 (31,936) 1 1,692 109.4% -1250.0% 89.5% 322,685 40,476 34,077 322,685 40,477 34,077 - - (22,000) (22,000) - (22,000) 0.0% (221,348) 0 - 0 - - - - - - - 0 227,315 - 5,676 94,580 2,756 1,596 223,127 - 2,116 258,686 1,108,002 376,678 - - 0 - - - 227,316 - 5,675 208,851 - 1,506 18,465 - 4,170 91.9% 0.0% 26.5% 202,009 - 1,513 202,008 - 1,513 94,580 2,756 1,596 71,089 2,772 344 23,491 (16) 1,252 75.2% 100.6% 21.5% 127,220 2,557 578 - 127,220 2,557 578 - (40,000) - - 183,127 2,116 169,369 - 4 13,758 - 2,111 92.5% 0.0% 0.2% 157,598 - 1,011 157,598 - 1,011 - - 258,686 258,743 (57) 100.0% 245,423 245,362 1,108,002 1,097,073 10,930 99.0% 913,799 1,135,088 376,678 399,879 (23,202) 106.2% 311,041 356,884 1. administration Current payment Transfers and subsidies Payment for capital assets changes in retained revenue 2. legislation and Oversight Current payment Transfers and subsidies Payment for capital assets 3.
Public and International participation Current payment Transfers and subsidies Payment for capital assets 4. member’s Facilities Current payment Transfers and subsidies Payment for capital assets 5. associated Services Transfers and subsidies Subtotal Statutory appropriation Current payments total 1,484,680 0 - 1,484,680 1,496,953 (12,272) 100.8% 1,224,840 1,491,971 Reconciliation with Statement of Financial Performance add: Prior year unauthorised expenditure approved with funding Departmental receipts Local and foreign aid assistance actual amounts per Statement of Financial Performance (total Revenue) Assets acquired and capitalised during the current financial year, Other payments in Appropriation Statement, not accounted for in the Statement of Financial Performance - 29,902 6,625 1,521,207 - 55,190 1,194 1,281,224 (16,151) (37,179) appropriation per economic classification 2009/10 adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % current payments Compensation of employees Goods and services transfers & subsidies Provinces & municipalities Departmental agencies & accounts Foreign governments & international organisations Non-profit institutions Payment for capital assets Buildings & other fixed structures Machinery & equipment Software & other intangible assets changes in retained revenue 403,374 417,754 - - 2,756 258,686 -
 25,432 - - - - - - - - - - - - - 22,000 403,374 439,754 394,187 425,166 9,187 14,588 97.7% 96.7% 351,692 457,820 351,692 457,820 - - - - - - - - - - - - - 0.0% - - 0.0% 40,476 40,476 2,756 258,686 2,772 258,743 (16) (57) 100.6% 100.0% 2,557 245,423 2,557 245,362 - - - - - - 25,432 16,145 9,287 63.5% 37,179 37,179 - 59 (59) 0.0% - - - (22,000) (22,000) - (22,000) - (221,348) total 1,108,002 - - 1,108,002 1,097,074 10,929 99.0% 913,799 1,135,088 Direct charge against Provincial revenue fund adjusted
 appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 statutory appropriation 2009/10 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % List all direct charges against the Revenue Fund President and Deputy President salaries Member of executive committee / parliamentary officers Judges salaries - - 376,678 376,678 - 399,879 (23,201) - 106.2% 311,041 356,884 actual amounts per Statements of Financial Performance 1,480,802 1454,792 total 376,678 - - 376,678 399,879 (23,201) 106.2% 311,041 356,884 76 annUal RePORt 2009/2010 annUal RePORt 2009/2010 77 finanCial stateMents finanCial stateMents 7.4 appropriation Statement for the year ended 31 march 2010 7.4 appropriation Statement for the year ended 31 march 2010 Programme per subprogramme adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 Detail per programme 1 - administration 2009/10 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % economic classification adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 appropriation per economic classification 2009/10 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % 1.1 Office of the Speaker
 Current payment Transfers and subsidies Payment for capital assets 1.2 Office of the chairperson Current payment Transfers and subsidies Payment for capital assets 1.3 Office of the Secretary Current payment Transfers and subsidies Payment for capital assets 1.4 corporate Services Current payment Transfers and subsidies Payment for capital assets 1.5 Institutional Support Current payment Transfers and subsidies Payment for capital assets changes in retained revenue 22,080 - 388 14,037 107 (71) 22,080 - 26,657
 - (4,577) - 120.7% 0.0% 26,872 - 26,872 - 388 139 249 35.9% 254 254 14,037 - 36 16,920 33 (2,883) - 3 120.5% 90.9% 17,055 - 371 17,055 371 105,779 28,113 40,000 173,892 - 190,796 - (16,903) - 109.7% 176,798 - 176,798 - 14,175 (119) 14,056 12,080 1,976 85.9% 26.492 26,492 69,676 (28,113) 41,563 - 41,266 298 - 99.3% 34,510 - 34,511 906 464 1,370 1,658 (288) 121.0% 1,062 1,062 64,535 22,000 - 86,535 - 94,406 - (7,871) - 109.1% 0.0% 67,451 40,476 67,451 40,476 466 (274) 192 440 (248) 228.8% 5,898 5,898 (22,000) (22,000) - (22,000) (172,294) - total 292,150 - 40,000 332,150 384,934 (52,244) 115.7% 224,944 397,239 current payments Compensation of employees Goods and services transfers & subsidies Provinces & municipalities Departmental agencies & accounts Foreign governments & international organisations Non-profit institutions 213,990 62,143 - 62,000 213,990 124,143 194.881 175,162 19,109 (51,019) 91.1% 141.1% 183,045 139,640 183,045 139,640 - - - - - - - - - - - - 0.0% - - 0.0% 40,476 40,476 - - Payment for capital assets Machinery & equipment Software & other intangible assets 16,017 - Changes in retained revenue 16,017 14,291 1,726 89.2% 34,077 34,077 - 59 (59) 0.0% - - (22,000) (22,000) (22,000) (172,294) total 292,150 - 40,000 332,150 384,394 (52,244) 115.7% 224,944 397,239 78 annUal RePORt 2009/2010 annUal RePORt 2009/2010 79 finanCial stateMents finanCial stateMents 7.4 appropriation Statement for the year ended 31 march 2010 7.4 appropriation Statement for the
 year ended 31 march 2010 Detail per programme 2 - legislation and oversight 2009/10 Programme per subprogramme adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % Detail per programme 3 - Public and international Participation Programme per subprogramme adjusted appropriation r’000 shifting of funds r’000 virement r’000 final
 appropriation r’000 actual expenditure r’000 variance r’000 2009/10 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % 2.1 national assembly Current payment Transfers and subsidies Payment for capital assets 2.2 national council of Provinces Current payment Transfers and subsidies Payment for capital assets 2.3 legislation and Oversight Current payment Transfers and subsidies Payment for capital assets 3,459 13,639 - 21 17,098 - 16,944 - 154 - 99.1% 0.0% 14,690 - 14,690 - 19 2 92.6% 371 371 21 - 22,152 632 22,785 - 22,792 (7) - 100.0% 0.0% 22,024 - 22,024 605 605 155 450 25.6% 163 163 191,524 (4,091) 5,050 - 187,433 - 5,050 - 169,116 1,331 18,317 - 3,719 - 90.2% 0.0% 26.4% 0.0% - 165,295 - 980 165,294 979 total 232,991 0 - 232,991 210,357 22,634 90.3% 203,522 203,521 economic classification adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 2009/10 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % current payments Compensation of employees Goods and services 152,188 75,100 transfers & subsidies Provinces & municipalities Dept agencies & accounts capital Buildings & other fixed structures Machinery & equipment Software & other intangible assets Changes in retained revenue - 5,703 152,188 75,100 143,795 65,056 8,393 10,044 94.5% 86.6% 127,541 74,468 127,541 74,468 - - - - - 0.0% - - - -
 5,703 1,506 - 4,197 26.4% - 1,513 1,513 - - - - - - total 232,991 - - 232,991 210,357 22,634 90.3% 203,522 203,521 3.1 Public affairs Current payment Transfers and subsidies Payment for capital assets 3.2 International Relations Current payment Transfers and subsidies Payment for capital assets Changes in retained revenue 50,080 - 1,528 44,500 2,756 68 2,346 52,426 - 52,432 - (7) - 100.0% 0.0% 109,798 - 109,798 - 1,528 282 1,246 18.4% 567 567 (2,346) 42,154 2,756 18,657 2,772 23,497 (16) 44.3% 100.6% 17,422
 2,557 17,422 2,557 62 68 - 6 - 91.4% 11 11 (49,054) total 98,932 - - 98,932 74,205 24,727 75.0% 81,301 130,355 economic classification adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 2009/10 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % current payments Compensation of employees Goods and services 13,492 81,088 13,492 81,088 22,397 48,692 (8,905) 32,396 166.0% 60.0% 18,494 108,726 18,494 108,726 transfers & subsidies Provinces & municipalities Dept agencies & accounts Foreign governments & international organisations Non-profit institutions capital Buildings & other fixed structures Machinery & equipment Software & other intangible assets Changes in retained revenue 2,756 - 1,596 - - - 2,756 - - - - - 2,772 - (16) - 100.6% 0.0% 2,557 - 2,557 - - 1,596 - 1,252 344 21.5% - 578 578 - - - - - (49,054) total 98,932 - - 98,932 74,205 24,727 75.0% 81.301 130,355 80 annUal RePORt 2009/2010 annUal RePORt 2009/2010 81 finanCial stateMents finanCial stateMents 7.4 appropriation Statement for the year ended 31 march 2010 7.4 appropriation Statement for the year ended 31 march 2010 Programme per subprogramme adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 Detail per programme 4 – Members’ facilities 2009/10 2008/09 final appropriation r’000 actual
 expenditure r’000 expenditure as % of final appropriation % Detailed per programme 5 - associated services 2009/10 Programme per subprogramme adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % 4.1 national assembly members’ Facilities Current payment Transfers and subsidies Payment for capital assets 4.2 national council of Provinces
 members’ Facilities Current payment Transfers and subsidies Payment for capital assets 188,838 (20,000) 168,838 - 159,707 9,131 - 94.6% 0.0% 140,311 - 140,311 2,116 2,116 4 2,112 0.2% 1,011 1,011 34,289 (20,000) 14,289 - - 9.662 4,627 - 67.6% 0.0% 17,287 - 17,287 - 0.0% - total 225,243 - (40,000) 185,243 169,374 15,869 91.4% 158,609 158,610 economic classification adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure r’000 variance r’000 2009/10 2008/09 final appropriation r’000 actual expenditure r’000 expenditure as % of final appropriation % current Compensation of employees Goods and services transfers & subsidies Provinces & municipalities Dept agencies & accounts Foreign governments & international organisations Non-profit institutions capital Buildings & other fixed structures Machinery & equipment Software & other intangible assets 23,704 199,423 (40,000) 23,704 159,423 33,114 136,256 (9,410) 23,167 139.7% 85.5% 22,612 134,986 22,612 134,986 - - - - - 2,116 - - - - - 0.0% 0.0% 0.0% 0.0% - - - - - 2,112 4 0.0% 0.2% - 1,011 1,011 - 0.0% - 2,116 total 225,243 - (40,000) 185,243 169,374 15,869 91.4% 158,609 158,610 54,965 198,413 5,308 5.1 Political Party Support Current payment Transfers and subsidies Payment for capital assets 5.2 constituency Support Current payment Transfers and subsidies Payment for capital assets 5.3 Party leadership Support Current payment Transfers and subsidies Payment for
 capital assets 5.4 membership Fees Current payment Transfers and subsidies Payment for capital assets - 54,965 - 55,163 - (198) 0.0% 100.4% - 52,347 52,347 - 0.0% - - 198,413 198,341 - - 5,308 5,239 - - - - - 72 - - 69 - - - - 0.0% 100.0% - 188,001 188,001 0.0% - - 5,075 5,015 - - - 0.0% 98.7% 0.0% 0.0% 0.0% 0.0% total 258,686 - - 258,686 258,743 (57) 100.0% 245,423 245,362 economic classification adjusted appropriation r’000 shifting of funds r’000 virement r’000 final appropriation r’000 actual expenditure
 r’000 variance r’000 2009/10 2008/09 expenditure as % of final appropriation % final appropriation r’000 actual current Goods and services transfers & subsidies Foreign governments & international organisations Non-profit institutions capital Machinery & equipment - - - 258,686 - 258,686 - 258,743 - (57) 100.0% - 245,423 245,362 - - - 82 annUal RePORt 2009/2010 annUal RePORt 2009/2010 83 finanCial stateMents finanCial stateMents 7.5 notes to appropriation Statement for the year ended 31 march 2010 4. explanations of material variances from amounts voted (after virement): 4.1 Per programme: 1.
Detail of transfers and subsidies as per appropriation act (after Virement): Detail of these transactions can be viewed in note 8 (Transfers and subsidies) and Annexure 1 (G & K) to the annual financial statements.

2.

Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the annual financial statements.

3.
3.

Detail on financial transactions in assets and liabilities Detail of these transactions per programme can be viewed in note 7 voted funds after virement r’000 actual expenditure r’000 variance r’000 variance as a % of final approp.

% Administration 332,150 384,395 (52,245) Legislation and Oversight 232,991 210,357 22,634 The over-expenditure relates to expenses for setting up the 4th Parliament.
-16% 10% Under-expenditure relates to the fact that Committees started late in the year with their programme due to new Members first having to be inducted.

Public and International Participation 98,932 74,205 24,727 25% The induction of new Members into Parliamentary procedures had the effect that international participation started late into the financial year.
Members’ Facilities 185,243 169,374 15,869 9% Members’ services are budgeted to cater for the maximum possible expenditure - in practice Members do not take up all entitlements.

Associated Services Change in retained revenue 258,686 22,000 258,743 1 (57) 22,000 0% 100% During this period the Treasury of Parliament of the Republic of South Africa approved the transfer of the above amount from retained earnings of prior years to fund the space utilisation programme.
4.2 Per economic classification: R’000 Current expenditure transfers and subsidies Departmental agencies and accounts Foreign governments and international organisations Non-profit institutions Payments for capital assets Machinery and equipment Change in retained revenue - (16) (57) 9,287 - 84 annUal RePORt 2009/2010 annUal RePORt 2009/2010 85 finanCial stateMents finanCial stateMents 7.6 Statement of accounting Policies and Related matters for the year ended 31 march 2010 The financial statements have been 1.4 Comparative figures prepared in accordance with the following policies, which have been applied consistently in all material respects, unless otherwise indicated.
However, where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the relevant statutory requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999) and the Division of Revenue Act, Act 1 of 2005.

1.

Presentation of the annual finanCial stateMents Where necessary, comparative figures have been adjusted to conform to changes in presentation in the current year.
1.5 Prior year adjustments Prior year adjustments arise from omissions, misstatements in the financial statements of prior years.

The impact of the adjustments is disclosed in the notes to the financial statements and included in the statement of performance and statement in changes of net assets.

2. revenue 1.1 basis of preparation 2.1 appropriated funds The financial statements have been prepared on a modified accrual basis of accounting, except where otherwise stated.
Under the accrual basis of accounting, transactions and other events are recognised when incurred and not when cash is received or paid.

Parliament has Voted funds are the amounts appropriated to Parliament in accordance with the final budget known as the Adjusted Estimate.
Unexpended voted funds (except for the underspent in the Statutory Appropriation which is for the Members’ remuneration) are not surrendered to the National Revenue Fund and is available to Parliament for permission from the Office of the Accountant future utilisation.

General to prepare the financial statements on the modified accrual basis.

1.2 Presentation currency The currency used in the financial statements is ZAR ( R ).

1.3 rounding All amounts are rounded to the nearest R1,000 (thousand rand).
2.2 Departmental revenue 2.2.1 sale of goods and services other than capital assets Revenue from the sale of goods and/ or services produced by Parliament is recognised in the Statement of Financial Performance when the goods and/or services are provided.

2.2.2 interest, dividends and rent on land 3. exPenDiture Revenue from interest and dividends is 3.1 Compensation of employees recognised in the Statement of Financial Compensation to Parliamentary employees Performance on the accrual basis.
is calculated on the basis of total cost 2.2.3 laptops issued to members Members of Parliament are issued laptops and printers upon being sworn in.

The equipment remain the assets of Parliament.

Members of Parliament are given the option to purchase the equipment at residual value at the end of the parliamentary term or at replacement value upon resignation during to employer whereas compensation to members is based on salaries and the various legislated allowances.
Social contributions include Parliament’s contributions to social insurance schemes paid on behalf of employees and members.

3.1.1 short-term employee benefits the parliamentary term.

Monthly salary Short-term employee benefits that gives rise deductions which equal the residual value at to a present legal or constructive obligation the end of the parliamentary term are made are disclosed in the notes to the financial from members who intend to purchase the statements.
These amounts are recognised equipment.

2.2.4 sale of capital assets Profit from the sale of capital assets is recognised in the Statement of Financial Performance when the sale takes place.

2.2.5 financial transactions in assets and liabilities Revenue from the repayment of loans and advances previously extended to employees and public corporations for policy purposes is recognised in the Statement of Financial Performance upon receipt of the funds.
in the statement of financial performance and the statement of financial position.

3.1.2 Post employment retirement benefits Parliament provides retirement benefits for certain of its employees through a defined benefit plan for government employees.

These benefits are funded by both employer and employee contributions.

Parliament’s contributions to the fund are recognised as an expense in the Statement of Financial Performance when payment is made.
No provision is made for retirement benefits in these financial statements.

Any 2.2.6 local and foreign aid assistance potential liabilities are disclosed as a note Revenue from local and foreign aid assistance is recognised in the Statement of Financial Performance upon receipt of the funds except in the case of conditional funding or where the funds are destined to be used by other entities.
A liability is recognized as payables in the Position Statement where the conditions attached to the funds have not been met or where the funds have not been transferred yet to the financial statements of the National Revenue Fund and not in the financial statements of Parliament.

3.1.3 termination benefits Termination benefits are recognised as an expense in the Statement of Financial Performance when payment is made.
86 annUal RePORt 2009/2010 annUal RePORt 2009/2010 87 finanCial stateMents finanCial stateMents 3.1.4 long-term employee benefits and other post employment benefits 3.3 financial transactions in assets and liabilities 3.1.4.1 Medical benefits Parliament provides medical benefits for members through Parmed.

Contributions are made by Parliament and members.

Parliament’s contributions to the funds are recognised as an expense in the Statement of Financial Performance when payment is made.
No provision is made for medical benefits in these financial statements.

Contributions to medical benefits for retired members are recognised as an expense in the Statement of Financial Performance when payment is made.

3.1.5 other employee benefits Pro rata thirteenth cheque entitlement and performance bonuses have been accrued for and are recognised in the Statement of Financial Performance as an expense.
Employees’ leave entitlement taken during the year and leave entitlement paid on termination of employees’ contracts are recognised in the Statement of Financial Performance as an expense.

Employees’ leave entitlement as at year end have been accrued for and are recognised in the Statement of Financial Performance as an expense.

3.2 Goods and services Goods and services received and / or supplied are recognised as an expense in the Statement of Financial Performance when the expense is incurred.
Expenses in respect of local and foreign aid are recognised as an expense in the Statement of Financial Performance when the expense is incurred.

Financial transactions in assets and liabilities include depreciation on capital assets and bad debts.

Bad debts are recognised as an expense in the Statement of Financial Performance when they are identified as irrecoverable and the Secretary’s approval is granted.
Provision is made for bad/ doubtful debts which are considered irrecoverable but which have not been approved by the Secretary as bad debts at year end.

3.4 unauthorised expenditure When discovered unauthorised expenditure is recognised as an asset in the statement of financial position until such time as the expenditure is either approved by the relevant authority, recovered from the responsible person or written off as irrecoverable in the Statement of Financial Performance.
Unauthorised expenditure approved with funding is recognised in the Statement of Financial Performance when the unauthorised expenditure is approved and the related funds are received.

Where the amount is approved without funding it is recognised as expenditure, subject to availability of savings, in the Statement of Financial Performance on the date of approval.
3.5 fruitless and wasteful expenditure Fruitless and wasteful expenditure is recognised as an asset in the statement of financial position until such time as the expenditure is recovered from the responsible person or written off as irrecoverable in the statement of financial performance.

3.6 irregular expenditure 6.2 Cash and cash equivalents Irregular expenditure is expenditure, other Cash and cash equivalents consist of cash than unauthorised expenditure, which on hand and balances with banks.
Cash is was incurred in contravention of, or not recognised in the Statement of Financial in accordance with a requirement of any Position as a current asset.

legislation providing for procurement procedures in Parliament.

Irregular expenditure is recognised as an expense in the Statement of Financial Performance unless such expenditure is not condoned and is possibly recoverable, in which case it is recognised as a current asset in the Statement of Financial Position.
4. transfers anD subsiDies Transfers and subsidies include payments to non-profit institutions.

Transfers and subsidies are recognised as an expense in the Statement of Financial Performance 6.3 inventory Inventory consists of inventory of catering supplies on hand at year end.

Inventory is valued at the lower of cost and net realisable value on a weighted average basis.

Inventory is recognised in the Statement of Financial Position as a current asset.
6.4 Prepayments and advances Prepayments consists of payments made during the current financial year for expenses to be incurred in the next financial when the expenditure is incurred.

year.

5. exPenDiture for CaPital assets Capital expenditure is expenditure incurred on the acquisition of assets that can be used repeatedly and continuously in production for more than one year.
Expenditure incurred on assets having a cost of less than R5000.00 per item is recognised as an expense in the Statement of Financial Advances consists of amounts advanced to staff or members either as cash floats or for use to make cash payments for future expenses.

7. net assets 7.1 recoverable revenue Performance when the expenditure is Recoverable revenue represents payments incurred.

6.
6.

Current assets 6.1 receivables Receivables arise from income accrued but not yet received, as well as payments which are recoverable from a third party.

made in prior years which were recognised as an expense in the Statement of Financial Performance at the time, but which have now become recoverable from a debtor due to non-performance by such debtor in accordance with an agreement.
7.2 retained funds Receivables are recognised in the Statement Retained funds represents unspent annual of Financial Position as a current asset.

appropriated funds plus net departmental revenue which are not required to be returned to the National Revenue Funds.

88 annUal RePORt 2009/2010 annUal RePORt 2009/2010 89 finanCial stateMents finanCial stateMents 8.

CaPital assets The depreciation rates are as follows: Capital assets are recognised at cost of acquisition.
Cost is the amount of cash or cash equivalent paid.

Cost includes all expenditure incurred to bring the capital Heritage assets No depreciation Computer equipment 33.3% asset to its useful purpose, including inter Computer software 33.3% alia : · Import duties and taxes · Site preparation · Delivery and handling · Professional fees · Installation and assembly costs · Expenditure relating to a specific fixed asset that increases the useful life of the asset.
Equipment Audio and visual equipment Furniture and fittings Vehicles 20% 20% 20% 20% 9. liabilities 9.1 Payables Capital expenditure incurred on assets Payables arise from expenditure incurred having a cost of more than R5 000.00 per but not yet paid, as well as receipts which item is capitalised and recognised as a are due to a third party.

Payables are capital asset in the Statement of Financial recognised in the Statement of Financial Position.
Assets with a known original cost Position as a current liability.

of less than R5 000.00 and assets with an indeterminate original cost and a fair market 9.2 accruals value of less than R5 000.00 are included in the capital asset register at the fair value.

The value of these assets are not reflected in the Statement of Financial Position.
At each reporting date, an assessment will be made to establish whether a fixed Accruals arise from the receipt of goods and/or services which were received/ delivered prior to year end but for which no invoice had been received as at year end.

Accruals are recognised in the Statement of Financial Position as a current liability.

asset has been impaired.


In the case of 9.3 Provisions impairment, an estimate of the recoverable service amount of the affected assets will be made, and such impairment losses recognised in the Statement of Financial Performance at that time.

Provisions are liabilities of uncertain timing or amount.

Provisions are recognised in the Statement of Financial Position as a current liability.
Depreciation Currently the following measurement criteria apply: Depreciation is provided on the straight line basis at rates that will reduce the cost of the 9.3.1 leave pay provision asset to its estimated residual value over its The provision is calculated by determining estimated useful life.

the balance of untaken leave for each employee as at 31 March of each year and multiplying this by the daily rate calculated a future event taking place.
Contingent on the basis of the annual total cost to liabilities are disclosed at the most realistic employer divided by 261 working days per possible value as a note to the financial annum.

statements.

Values calculated where staff members have 10.

General a credit balance is shown seperately in the disclosure notes.
10.1 related party transactions 9.3.2 Performance bonus provision Related parties are departments that control or significantly influence entities in making Calculated on 70% of the annual total cost financial and operating decisions.

Specific to employer divided by 12 months.

information with regards to related party transactions is included in the disclosure The value of the bonus is determined by the notes.

score out of 5 achieved by an employee at the time of the performance assessment.
The number of employees qualifying for the bonus is based on management’s best estimate taking into consideration trends of the prior 3 years.

9.4 lease commitments Expenditure on operating and financial 10.2 Key management personnel Compensation paid to key management personnel including their family members where relevant, is included in the disclosure notes.
Key management personnel currently comprises of the following: leases is recognised as an expense in Political Office Bearers: the Statement of Financial Performance • Speaker of the National Assembly when the expenditure is incurred.

Lease Chairperson of the National Council of commitments for the period remaining Provinces from the accounting date to the end of the • Deputy Speaker of the National lease contract are disclosed as a note to the Assembly financial statements.
• Deputy Chairperson of the National 9.5 Commitments Council of Provinces Office of the Secretary: Commitments arise when goods and/ • Secretary to Parliament or services have been ordered prior to • Deputy Secretary to Parliament year end, but not delivered at year end.

• Chief Operating Officer of Parliament Commitments are disclosed as a note to the financial statements.
9.6 Contingent liabilities Contingent liabilities arise where the amounts of liabilities cannot be determined with certainty and may be dependant on Senior managers: • Divisional managers • Chief Financial officer 90 annUal RePORt 2009/2010 annUal RePORt 2009/2010 91 finanCial stateMents finanCial stateMents 7.7 Statement of Financial Performance for the year ended 31 march 2010 7.8 Statement of Financial Position for the year ended 31 march 20010 ReVenUe Annual appropriation Statutory appropriation Departmental revenue Local and foreign aid assistance tOtal ReVenUe eXPenDItURe current expenditure Compensation of employees Goods and services Financial transactions in assets and liabilities Local and foreign aid assistance total current expenditure transfers and subsidies tOtal eXPenDItURe SURPlUS/(DeFIcIt) SURPlUS/(DeFIcIt) FOR tHe YeaR Reconciliation of net Surplus (Deficit) for the year Funds unutilised/(overspent) Departmental revenue Local and foreign aid assistance SURPlUS/(DeFIcIt) FOR tHe YeaR note 1.
2.

3.

4.

5.

6.

7.

ANNEXURE 1N 8.

3.

4.
2009/10 r’000 2008/09 r’000 1,108,002 398,133 29,902 6,625 1,542,662 794,066 399,101 22,283 6,609 1,222,059 913,799 311,041 55,190 1,194 1,281,224 708,576 482,975 16,219 1,659 1,209,429 258,743 245,363 1,480,802 1,454,792 61,860 (173,568) 61,860 (173,568) 25,333 29,902 6,625 (229,952) 55,190 1,194 61,860 (173,568) aSSetS current assets Irregular expenditure Fruitless and wasteful expenditure Cash and cash equivalents Inventory Prepayments and advances Receivables non-current assets Tangible capital assets Intangible capital assets Less :Accumulated depreciation tOtal aSSetS lIaBIlItIeS current liabilities Voted funds to be surrendered to the Revenue Fund Payables tOtal lIaBIlItIeS net aSSetS Represented by: Capitalisation reserve Recoverable revenue Retained funds (Legislatures/Parliament/CARA Fund assistance) Revaluation reserves tOtal note 2009/10 r’000 2008/09 r’000 12.
11.

13.

14.

15.

16.

20.

21.

20&21 17.

18.
384,103 189 12,642 340,825 245 3,120 27,083 79,041 138,657 2,409 (62,025) 313,768 189 12,655 283,809 205 3,462 13,449 84,753 117,794 1,976 (35,017) 463,144 398,522 188,423 - 188,423 178,385 6,883 171,502 188,423 178,385 274,721 220,136 - 12,098 262,622 - - 12,112 208,024 - 274,721 220,136 92 annUal RePORt 2009/2010 annUal RePORt 2009/2010 93 finanCial stateMents finanCial stateMents 7.9 Statement of changes in net assets for the year ended 31 march 2010 7.10 cash Flow Statement for the year ended 31 march 2010 Recoverable revenue Opening balance Transfers: Debts recovered Debts raised Closing balance Retained funds Balance at 1 April Prior year adjustments Change in accounting policy Fruitless and wasteful expenditure recovered Voted funds to be surrendered to the revenue fund Unutilised during the year Balance at 31 March note 2009/10 r’000 2008/09 r’000 12,112 (14) (14) 12,098 208,023 (7,275) 14 - 61,860 262,622 12,958 (846) (846) 12,112 387,691 (58) - 842 (6,883) (173,568) 208,024 9.
22.2 11.
17. tOtal 274,721 220,135 caSH FlOWS FROm OPeRatInG actIVItIeS Receipts Annual appropriated funds received Statutory appropriated funds received Departmental revenue received Local and foreign aid assistance received Other Income Net (increase)/decrease in working capital Current payments Add back non-cash item Surrendered to the revenue fund Transfers and subsidies paid net cash flow available from operating activities caSH FlOWS FROm InVeStInG actIVItIeS Payment for tangible capital assets Payments for intangible capital assets Proceeds from sale of tangible assets (Increase)/decrease in other financial assets net cash flows from investing activities caSH FlOWS FROm FInancInG actIVItIeS Increase/(decrease) in non-current payables net cash flows from financing activities Net increase/(decrease) in cash and cash equivalents cash and cash equivalents at the beginning of the period cash and cash equivalents at end of period note 2009/10 r’000 2008/09 r’000 1.1 2.
3.

4.

7.

8.

19.

20.

21.

13.
1,540,703 1,108,002 398,133 27,943 6,625 - (4,093) (1,222,059) 22,283 (6,883) (258,743) 71,208 (15,904) (247) 1,959 (14,192) - - 57,016 283,809 340,825 1,281,224 913,799 311,041 55,190 1,194 - 92,115 (1,209,429) 16,219 (1,672) (245,363) (66,906) (37,179) - - (37,179) - - (104,085) 387,894 283,809 94 annUal RePORt 2009/2010 annUal RePORt 2009/2010 95 finanCial stateMents finanCial stateMents 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 final appropriation actual funds received funds not requested/ not received appropriation received 2008/09 2.
Statutory appropriation R’000 R’000 note 2009/10 2008/09 1. annual appropriation Programmes Administration Legislation and Oversight Public and International Participation Members’ Facilities Associated Services R’000 292,150 232,991 98,932 225,243 258,686 R’000 292,150 232,991 98,932 225,243 258,686 total 1,108,002 1,108,002 R’000 - - - - - - R’000 224,944 178,268 64,489 183,026 263,073 913,799 Amount forming a direct charge on the National Revenue Fund in respect of salaries, allowances and other benefits of office-bearers and other members of the National Assembly and the National Council of Provinces (in terms of Act No.
6 of 1994) total Actual Statutory Appropriation received 3.
Revenue Sales of goods and services other than capital assets Interest, dividends and rent on land Other income 3.1 3.2 3.3 Total revenue collected 3.1 Sales of goods and services other than capital assets Sales of goods and services produced by entity Sales by market establishment Other sales Sales of scrap, waste and other used current goods total 3.2 Interest, dividends and rent on lands and buildings Interest total 3.3 Other receipts including recoverable revenue total 4. local and foreign aid assistance ANNEXURE 1N annUal RePORt 2009/2010 annUal RePORt 2009/2010 97 finanCial stateMents finanCial stateMents 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 note 2009/10 r’000 2008/09 r’000 note 2009/10 r’000 2008/09 r’000 5. compensation of employees 5.1 Salaries and wages Salary Performance award Compensative / circumstantial Periodic payments Other non-pensionable allowances total 5.2 Social contributions 5.2.1 employer contributions Pension Medical UIF Insurance total 5.2.2 Post retirement benefits Medical total total compensation of employees Average number of employees 520,088 5,860 3,930 2,641 172,515 705,034 48,749 - 2,923 4,246 55,918 33,114 33,114 512,266 7,263 4,255 782 106,185 630,751 40,216
 10,082 1,705 3,209 55,213 22,612 22,612 794,066 708,576 1,185 1,201 6.
Goods and services Advertising Bank charges and card fees Bursaries (employees) Capital works Communication Computer services Commission Consultants, contractors and special services Courier and delivery services Entertainment Audit fees Equipment less than R5 000 Inventory Learnerships Legal fees Maintenance, repair and running costs Other operating expenditure – Other Operating leases Personnel agency fees Plant flowers and other decorations Printing and publications Professional bodies and membership fees Resettlement costs Translations and transcriptions Transport provided as part of the departmental activities Travel and subsistence Venues and facilities Protective, special clothing & uniforms Training & staff development total 399,101 482,975 98 annUal RePORt 2009/2010 annUal RePORt 2009/2010 99 finanCial stateMents finanCial stateMents 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 note 2009/10 r’000 2008/09 r’000 note 2009/10 r’000 2008/09 r’000 During the 2009/10 financial year Parliament changed the classification of the payment to Department of Public
 Works for upgrading of buildings used by Parliament but owned by the department.
The classification was changed from transfers to departmental agencies to capital works shown as an expense under goods and services.

In addition the classification of payments of membership fees to overseas organisations were changed from transfers to non- profit organisations to professional bodies and membership fees.
The prior year compartive figures for goods and services and transfers and subsidies have been restated as follows: Increase in goods and services Decrease in transfers and subsidies 43,033 (43,033) 6.1 audit fees External audit fee Audit Committee Internal audit fee total audit fees 6.2 Inventory Other inventory Food and Food supplies Other consumables Restoration and fittings Medical Supplies total Inventory 6.3 travel and subsistence Local Foreign total travel and subsistence 7.
Financial transactions in assets and liabilities 7.1 Depreciation: computer equipment Depreciation: Computer software Depreciation: Equipment Depreciation: Furniture & fittings Depreciation: Vehicles Depreciation: Audio & visual equipment Profit or loss on disposal of assets total depreciation 7.2 Debts written off Bad debts Bad debts provided for Bad debts written off total bad debits total 8. transfers and subsidies Non-profit instutions total 3,203 541 4,041 7,785 - 4,363 1,039 102 50 5,554 170,836 23,020 193,856 9,181 780 2,106 5,569 596 3,653 - 21,885 398 - 398 22,283 258,743 258,743 2,820 336 1,473 4,629 500 5,092 729 103 25 6,449 173,720 25,535 199,255 6,489 615 1,848 3,510 596 3,131 56 16,245 (459) 433 (26) 16,219 245,363 245,363 ANNEXURE 1K 100 annUal RePORt 2009/2010 annUal RePORt 2009/2010 101 finanCial stateMents finanCial stateMents 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 note 2009/10 r’000 2008/09 r’000 note 2009/10 r’000 2008/09 r’000 13. cash and cash equivalents Cash on hand Cash with commercial banks (Local) total 14.
Inventory current local (Group major categories, but list material items) Catering stock total 15.

Prepayments and advances Description Prepayments total 74 340,751 340,825 35 283,774 283,809 245 245 3,120 3,120 205 205 3,462 3,462 9.
Prior year adjustment Unemployment Insurance Fund payable by elected members of Parliament Included in the prior year adjustment is an amount of R6,873m which represents the amount owing to SARS/UIF Commissioner for both employer and employee contributions for Members of Parliament.

This amount is the contributions from March 2002.

Contributions were not deducted or paid due to no clarity as to whether Members as elected representatives are liable for contributing to the Unemployment Insurance Fund.
Current legal opinion indicates that Members are not excluded from paying UIF.

Change in net surplus due to: 9.1. decrease in goods and services 9.2.1 increase in other income 9.2.2 increase in compensation of employees 9.2.3 increase in goods and services 9.2.4 decrease in depreciation total 10. expenditure on capital assets Heritage assets Machinery and equipment Computer software total 11.

Fruitless and wasteful expenditure - (6,873) (402) - (7,275) (14) 15,918 247 16,151 20.

20.

21.
20.

21.

- 644 (526) (176) - (58) 442 36,737 - 37,179 Fruitless and wasteful expenditure relates to misuse of travel warrants by Members.

The process of recovering the money is ongoing and the recovered amounts are transferred to retained funds on an annual basis.
11.1 Reconciliation of fruitless and wasteful expenditure Opening balance Fruitless and wasteful expenditure – current year Current Amounts recovered Transfers to receivables for recovery (not condoned) total fruitless and wasteful expenditure 12.

Irregular expenditure 12,655 - (14) 12,641 189 13,497 - (842) 12,655 189 The irregular expenditure relates to certain aspects of the procurement procedure not being followed.
102 annUal RePORt 2009/2010 annUal RePORt 2009/2010 103 finanCial stateMents finanCial stateMents 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 less than one to older than 2009/10 2008/09 one year three years three years r’000 r’000 r’000 total r’000 total r’000 30 Days 30+ days r’000 r’000 2009/10 total r’000 2008/09 total r’000 16.
Receivables Households and non profit institutions Staff debtors Other debtors Intergovernmental Receivables total 16.1 16.2 16.3 Annex 253 555 25,340 631 26,779 - - 231 - 231 69 4 73 Houshold and non profit 16.1 Institutions (Group major categories, but list material items) Political parties total 16.2 Staff debtors Staff debtors Provision for bad debts total 16.3 Other debtors Other debtors ACBF – donor aid organisation Media Accrued income Provision for bad debts total 17.
Voted funds to be surrendered to the Revenue Fund Opening balance Transfer from Statement of Financial Performance Paid during the year Closing balance 253 624 25,575 631 27,083 253 253 624 - 624 2,844 - 13 23,684 (966) 25,575 6,883 - (6,833) - 308 824 11,727 589 13,449 308 308 824 - 824 616 - 11 11,670 (570) 11,727 1,672 6,883 (1,672) 6,883 18.
Payables - current Description Amounts owing to other entities Other payables total ANNEXURE 5 18.1 - 119,182 119,182 906 68,335 69,241 906 187,517 188,423 18.1 Other payaables Description (Identify major categories, but list material amounts) Accurals Provisions Suppliers total 18.1.1 employee benifits Negative leave entitlement Leave entitlement Performance awards Capped leave commitments Members’ gratuities total 19. net cash flow available from operating activities Net surplus/(deficit) as per Statement of Financial Performance Add back non cash/cash movements not deemed operating activities (Increase)/decrease in receivables – current (Increase)/decrease in prepayments and advances (Increase)/decrease in other current assets (Increase)/decrease in payables – current Depreciation on assets Proceeds on sale of other financial assets Expenditure on capital assets Surrenders to revenue fund Other non cash items: net cash flow generated by operating activities 35,619 70,107 81,791 187,517 (449) 11,232 5,860 5,938 47,526 70,107 61,860 9,348 (13,638) 342 (40) 16,920 22,283 (1,959) - (6,883) (7,677) 71,208 47,038 124,464 171,502 20,792 64,431 39,242 124,464 (703) 9,946 5,800 5,715 43,674 64,431 (173,568) 106,662 (4,848) 6,173 (93) 90,008 16,219 508 (37,179) (1,672) 37,546 (66,906) 104 annUal RePORt 2009/2010 annUal RePORt 2009/2010 105 finanCial stateMents finanCial stateMents 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 7.11 notes to the annual Financial Statements for the year
 ended 31 march 2010 20. tangible Capital assests 20.2 mOVement In tanGIBle caPItal aSSetS PeR aSSet ReGISteR FOR tHe YeaR enDeD 31 maRcH 2009 At 31 March 2005 all fixed assets were inventoried and reflected at their fair value.
The aggregate fair value amounts of these fixed assets are shown per category.

The remaining heritage assets will subsequently be revalued in the future and their fair values will be recognised at that time.
MoveMent in tanGible CaPital assets Per asset reGister for the year enDeD 31 MarCh 2010 opening balance Cost r’000 35,925 - - - 35,925 81,869 2,689 28,101 25,619 25,460 BUIlDInG anD OtHeR FIXeD StRUctUReS Dwellings Non-residential buildings Other fixed structures Heritage assets macHIneRY anD eQUIPment Transport assets Computer equipment Furniture and office equipment Other machinery and equipment tOtal tanGIBle aSSetS 117,794 Current year adjustments to prior year balances additions Cost r’000 Cost r’000 Disposals Cost r’000 Closing balance Cost r’000 - 9,873 279 5,252 268 4,074 9,873 (14) - - - -14 15,918 (0) 13,179 2,194 545 15,904 - - - - - 4,914 - 4,914 - - 4,914 35,911 - - - 35,911 102,746 2,968 41,618 28,081 30,079 138,657 20.1 additions to tangible capital asset per asset register for the year ended 31 march 2010 non-Cash fair value Cost r’000 (Capital work in progress - current costs) Cost r’000 Cash Cost r’000 received current year, not paid (Paid current year, received prior year) Cost r’000 BUIlDInG anD OtHeR FIXeD StRUctUReS Heritage assets macHIneRY anD eQUIPment Transport assets Computer equipment Furniture and office equipment Other machinery and equipment tOtal caPItal aSSetS (14) -14 15,918 (0) 13,179 2,194 545 15,904 - - - - - - - - - total Cost r’000 (14) (14) 15,918 (0) 13,179 2,194 545 15,904 Current year adjustments to prior year balances Cost r’000 opening balance Cost r’000 additions Cost r’000 Disposals Cost r’000 Closing balance Cost r’000 BUIlDInG anD OtHeR FIXeD StRUctUReS Heritage
 assets macHIneRY anD eQUIPment Transport assets Computer equipment Furniture and office equipment Other machinery and equipment tOtal tanGIBle aSSetS 35,483 35,483 45,132 2,689 22,550 4,979 14,914 80,615 20.3 accumulated Depreciation – tangible assets - - - - - 442 442 36,737 0 5,551 20,640 10,546 37,179 - - - - - - - - 35,925 35,925 81,869 2,689 28,101 25,619 25,460 117,794 Current year adjustments to prior year balances r’000 opening blance r’000 Current year Depreciation r’000 adjustments for retired assets r’000 Closing balance r’000 macHIneRY anD eQUIPment Transport assets Computer equipment Furniture and office equipment Other machinery and equipment 33,393 1,767 19,039 5,003 7,584 9,606 279 5,385 268 3,674 21,105 596 9,181 5,569 5,759 (4,483) - (4,483) 59,620 2,642 29,122 10,840 17,016 106 annUal RePORt 2009/2010 annUal RePORt 2009/2010 107 finanCial stateMents finanCial stateMents 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 21.
Intangible capital assets mOVement In IntanGIBle caPItal aSSetS PeR aSSet ReIGSteR FOR tHe YeaR enDeD 31 maRcH 2010 Current year adjustments to prior year balances Cost r’000 opening balance Cost r’000 additions Cost r’000 Disposals Cost r’000 Closing balance Cost r’000 Computer software tOtal IntanGIBle aSSetS 1,976 1,976 186 186 247 247 - - 2,409 2,409 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 22. change in accounting policy In the previous financial period Parliament had adjusted the asset figures in the financials to give effect to the change in accounting policy regarding revaluation of assets as agreed with the Office of the Accountant General.
This change had the effect that the figures were adjusted to the values prior to the valuation which took place in the 2004/5 financial year.

Further investigation has however indicated that the valuation performed in the 2004/5 financial year was in fact not a revaluation but a valuation for take-on purposes.

This has been agreed with the Office of the Accountant General.
The result of 21.1 aDDItIOnS tO IntanGIBle caPItal aSSetS PeR aSSet ReGISteR FOR tHe YeaR enDeD 31 maRcH 2010 this is that the adjustment of the prior year to restate the figures has been reversed in this financial year.
received current year, not paid (Paid current year, received prior year) Cost r’000 Development work in progress – current costs) Cost r’000 Cash Cost r’000 non-cash fair value r’000 Computer software tOtal 247 247 - - - 21.2 mOVement In IntanGIBle caPItal aSSetS PeR aSSet ReGISteR FOR tHe YeaR enDeD 31 maRcH 2009 total Cost r’000 247 247 opening balance Cost r’000 Current year adjustment to prior year balances Cost r’000 additions Disposals Closing balance Cost r’000 Cost r’000 Cost r’000 Computer software total Intangible assets 1,976 1,976 - - 21.3 accUmUlateD DePRecIatIOn – IntanGIBle aSSetS opening balance Cost r’000 Current year adjustment to prior year balances Cost r’000 Current year Depreciation adjustment for retired assets Cost r’000 Cost r’000 1,625 - 1,625 - - - 780 - 780 Computer software 108 annUal RePORt 2009/2010 1,976 1,976 Closing balance Cost r’000 2,405 - 2,405 - - - - The reinstatement of the figures adjusted in the prior year is shown in the notes as an adjustment in the current year of prior year balances.
22.1 movement in tangible assets as per asset register for the year ended 31 march 2009 Opening balance Add back: Adjustment of the prior year due to change in accounting policy closing Balance 117,794 10,373 128,167 22.2 movement in accumulated depreciation on tangible assets for the year ended 31 march 2008 Opening balance Add back : Adjustment of prior year due to change in accounting policy The above results in a net movement is asset balance of 15,246 9,606 24,852 767 10,373 (9,606) annUal RePORt 2009/2010 109 finanCial stateMents finanCial stateMents 7.11 notes to the annual Financial Statements for the year ended 31 march 2010 Disclosure notes Disclosure notes these amounts are not recognised in the financial statements and are disclosed to enhance the usefulness these amounts are not recognised in the financial statements and are disclosed to enhance the usefulness of the financial statements.
23. contingent liabilities Liable to Nature Claims against the department Other tOtal 24. commintments current expenditure Approved and contracted Approved but not yet contracted non-current expenditure Approved and contracted Approved but not yet contracted total commitments note 2009/10 r’000 2008/09 r’000 ANNEXURE 3B ANNEXURE 3B 7,457 - 7,457 3,512 - 3,512 32,650 20,000 52,650 56,162 10,619 - 10,619 2,395 2,395 41,000 - 41,000 43,395 Implementation of the Parliamentary Space Unitilsation Project.
Upgrade of the National Council of Provinces Chamber 25. lease commitments 25.1 Operating leases 2008/09 Not later than 1 year Later than 1 year and not later than 5 years Later than five years total present value of lease liabilities 2008/09 Not later than 1 year Later than 1 year and not later than 5 years Later than five years total present value of lease liabilities land r’000 buildings & other fixed structures r’000 Machinery and equipment r’000 total r’000 876 444 876 444 1,320 1,320 577 651 577 651 - 1,228 1,228 - - - - 7.12 Disclosure notes to the Financial Statements for the year ended 31 march 2010 buildings & other fixed structures r’000 Machinery and equipment r’000 total r’000 land r’000 375 - 375 375 375 375 - - 375 375 - 375 - - - - 25.2 Finance leases 2009/10 Not later than 1 year Later than 1 year but not later than 5 years Later than five years total present value of lease liabilities analysis Condoned Not condoned total 26.
IRReGUlaR eXPenDItURe UnDeR InVeStIGatIOn Parliament is currently investigating instances of possible irregular expenditure .

4901 4,555 The investigation emanates from non-compliance with the approved procurement policies and procedures.

27.

KeY manaGement PeRSOnnel The aggregate compensation of the senior management of the department showing separately major classes of key management personnel and the respective benefits according to the headings indicated for the current and comparative period.
Description Political Office Bearers (provide detail below) Officials Level 15 to 16 Level 14 (incl.

CFO if at lower level) (Prior year = 8) Family members of key management personnel total Presiding Officers: no of individuals r’000 total r’000 total r’000 4 3 9 6,900 4,860 7,441 5,534 3,544 7,180 19,201 16,258 1.

Mahlangu-Nkabinde, Gwendoline Sisulu, Max V Speaker of National Assembly up to 21 April 2009 Speaker of National Assembly from 23 April 2009 2.
Madlala-Routledge, Nozizwe Mfeketo, Nomaindia Deputy Speaker of National Assembly up to 21 April 2009 Deputy Speaker of National Assembly from 23 April 2009 3.

Mahlunga, Mninwa Chairperson NCOP 4.
Hollander, Peggy Memela, Thandi Deputy Chairperson NCOP up to 05 May 2009 Deputy Chairperson NCOP up to 05 May 2009 110 annUal RePORt 2009/2010 annUal RePORt 2009/2010 111 finanCial stateMents finanCial stateMents 7.13 annexures to the annual Financial Statement anneXURe 1m Statement OF GIFtS, DOnatIOnS anD SPOnSORSHIPS ReceIVeD FOR tHe YeaR enDeD 31 maRcH 2010 naMe of orGinisation nature of Gift, Donation or sPonsorshiP r’000 2009/10 r’000 2008/09 r’000 anneXURe 1K Statement OF tRanSFeRS tO nOn-PROFIt InStItUtIOnS transfer alloCation exPenDiture 2007/08 non-Profit institutions appropriation roll overs adjustments adjusted act % of total actual available available transfer funds transferred final appropriation act r’000 r’000 r’000 r’000 r’000 % r’000 transfers Constituency allowance Party Leadership allowance Party support allowance 198,413 5,308 54,965 total transfers 258,686 - - - - - - - - 198,413 5,308 54,965 198,341 5,239 55,163 100.0% 98.7% 100.4% 188,001 5,015 52,347 Received in cash Old mutual Standard Bank Subtotal Subtotal anneXURe 1n 856 1,738 2,591 - 2,591 - - - - 258,686 258,743 100.0% 245,363 Statement OF lOcal anD FOReIGn aID aSSIStance ReceIVeD FOR tHe YeaR enDeD 31 maRcH 2010 naMe of Donor Received in cash PurPose r’000 oPeninG balanCe 2009/04/01 r’000 revenue exPenDiture r’000 r’000 Contribution by Parliament r’000 ACBF European Union Capacity building Legislature support programme 209 6,416 209 6,400 total anneXURe 3B Statement OF cOntInGent lIaBIlItIeS aS at 31 maRcH 2010 - 6,625 6,609 - -
 16 - - 16 nature of liability claims against the department Litigation by former staff member Other litigation Department of Foreign Affairs total opening balance 2009/01/04 r’000 liabilities incurred during the year r’000 liabilities paid/ cancelled/reduced during the year r’000 liabilities recoverable (Provide details hereunder) r’000 Closing balance 31/03/2010 r’000 3,175 4,685 2,759 10,619 10,619 - - - - - 2,385 777 3,162 3,162 3,175 2,300 1,982 7,457 7,457 - - 112 annUal RePORt 2009/2010 annUal RePORt
 2009/2010 113 finanCial stateMents finanCial stateMents anneXURe 4 InteR-GOVeRnmental ReceIVaBleS Government entity Department Department of Rural Development & Land Reform Department of Basic Education Department of Correctional Services Department of Health Department of Home Affairs Department of Housing Department of Education Department of Minerals & Energy Department of Public Works Department of Higher Education Department of Economic Development Department of International Relations & Copperation Department of Trade & Industry Department of Police Services Department of Local & Provincial Government Department of Labour Department of Water Affairs & Forestry Department of Public Service & Administration Other Government entities Auditor General National Treasury Office of the President SARS total Confirmed balance unconfirmed balance Confirmed balance unconfirmed balance total anneXURe 5 InteR-GOVeRnmental PaYaBleS 31/03/2010 31/03/2009 31/03/2010 r’000 r’000 r’000 31/03/2009 r’000 Government entity 31/03/2010 31/03/2009 31/03/2010 31/03/2009 31/03/2010 31/03/2009 r’000 r’000 r’000 r’000 r’000 r’000 DePaRtmentS nB: amounts included in Statement of financial position current Department of Foreign Affairs Department of Transport Department of Justice Department of Health Department of Public Works Free State Legislature Subtotal non-current Subtotal total 148 577 18 163 906 1,295 1,982 2,759 54 45,558 132 47,039 - 1,982 2,759 148 577 18 163 - 906 4,054 - - 54
 45,558 132 49,798 - - 906 47,039 1,982 2,759 906 49,798 12 40 0 -0 -1 2 0 39 25 0 -0 8 0 -2 124 18 110 378 507 631 3 -0 -1 0 70 72 - - 4 1 6 (2) -0 -0 -6 -0 0 -0 -3 -2 (7) - 3 43 478 527 517 - - - Include all amounts owing by national and Provincial Departments as well as all Public entities, constitutional Institutions and trading entities.
114 annUal RePORt 2009/2010 annUal RePORt 2009/2010 115 VIII.

Annexures VIII.
Annexures 8.1 PARLIAMENT ORGANISATIONAL STRUCTURE fi fi fi f O s n o i t a r e p O f e h C i ANNEXURES ’ fi & y g e t a r t S s s e n i s u B i g n n n a l P e c fi fi fi f O t n e m e g a n a M e c fi f O y r u s a e r T e c i v d A e c fi 116 AnnuAL rePOrT 2009/2010 117 ANNEXURES ANNEXURES HuMAn resOurCe InFOrMATIOn seCTIOn 8.2 EMPLOYMENT EQUITY The tables in this section are based on the formats prescribed by the Employments Equity Act, 55 of 1998.
8.2.1 Number of Staff per Occupational Category 8.2.2 Number of Staff with Disabilities per Occupational Category Male Female Male Female Occupational Level Total Workers in Level African Coloured Indian White Total African Coloured Indian White Total Occupational Level Top Management Senior Management 2 10 1 6 Prof.
Qualified and 132 45 Experience Specialist and Mid-Management 1 2 5 0 0 10 0 0 9 2 8 0 1 0 0 69 28 21 Skilled, Academic, 569 150 53 6 24 233 186 102 Jr. Management, Supervisors, Foremen and Superintendents Semi-skilled and Discretionary Decision Making 300 51 73 Unskilled and Defined 183 7 45 Decision Making 5 0 20 149 94 49 4 56 26 85 0 1 6 6 3 1 0 0 8 0 2 63 42 336 Top Management Senior Management Prof.
Qualified and Experience Specialist and Mid-Management Skilled, Academic, Jr. Management, Supervisors, Foremen and Superintendents 5 151 Semi-skilled and Discretionary Decision Making 15 127 Unskilled and Defined Decision Making Total Workers in Level 0 0 1 6 6 2 Total 1196 260 179 21 57 517 335 257 17 70 679 Total Permanent 15 African Coloured Indian White Total African Coloured Indian White Total 118 AnnuAL rePOrT 2009/2010 AnnuAL rePOrT 2009/2010 119 ANNEXURES ANNEXURES 8.2.3 Separations of employees by Race, Gender and Grade 8.2.5 Leave utlization for the period April 2009 to 31 March 2010 A B C D E Total Grade Level Total days taken Average per Employee Grade level Accumulated annual leave April 2009 to March 2010 Total number of employees on 31 March 2010 Race and Gender Female Sub-Total Male Sub-Total Grand Total African Coloured Indian White African Coloured Indian White New employment by Race, Gender and Grade Race and Gender Female Sub-Total Male Sub-Total Grand Total African Coloured Indian White African Coloured Indian White A B C D Total Grade level A B C D E F Total 63 80 253 19 0 0 415 Average
47 A B C D E F Total 63 80 253 19 0 0 415 Average days per Employee 15.18% 19.28% 60.96% 4.58% 0.00% 0.00% 100.00% 0.35 1198 Annual leave April 2009 to March 2010 Grade Level Total days taken Average per Employee Total number of employees on 31 March 2010 A B C D E F Total 5054 7451 13290 3061 256 61 29173 Average days per Employee 17.32% 25.54% 45.56% 10.49% 0.88% 0.21% 100.00% 24.35 1198 Sick leave taken from April 2009 to March 2010 Grade Level Total days taken Average per Employee Total number of employees on 31 March 2010 A B C D E F Total 1147 1953
 2994 533 18 0 6645 Average days per Employee 17.26% 29.39% 45.06% 8.02% 0.27% 0.00% 100.00% 5.55 1198 120 AnnuAL rePOrT 2009/2010 AnnuAL rePOrT 2009/2010 121 ANNEXURES ANNEXURES 8.3 PERFORMANCE AWARDS 8.3.1 Performance Rewards by Occupational Category 8.3.4 Performance Rewards by Gender(Outcome of performance appeal process) Occupational Category Number of Beneficiaries Total employees % of total beneficiaries Cost (R’000) Av Cost per Beneficiary A B C D E 172 328 399 101 9 194 370 498 139 12 Sub Total 1 1,009 1,215 89% 89% 80% 73% 75% 83% 535,029 1,177,643 2,531,309 1,241,896 200,135 5,686,010 3,111 3,590 6,344 12,296 22,237 5,635 8.3.2 Performance Rewards by Occupational Category (Outcome of performance appeal process) Occupational Category Number of Beneficiaries Total employees % of total beneficiaries Cost (R’000) Av Cost per Beneficiary A B C D Sub Total 2 Sub Total 1 Sub Total 2 Grand Total Performance Rewards by Gender Gender Female Male Sub Total 1 Number of Beneficiaries Total employees % of total beneficiaries Cost (R’000) Av Cost per Beneficiary 584 425 1,009 688 527 1,215 85% 81% 83% 3,152,421 2,533,589 5,686,010 5,398 5,961 5,635 Gender Female Male Sub Total 1 Sub Total 1 Sub Total 2 Grand Total Number of Beneficiaries Total employees % of total
 beneficiaries Cost (R’000) Av Cost per Beneficiary 12 5 17 1,009 17 1,026 688 527 1,215 1,215 1,215 1,215 2% 1% 1% 83% 1% 84% 51,744 28,576 80,320 5,686,010 80,320 5,766,330 8.3.5 Training per occupational catergories and gender Gender Total employees Academic Courses Skills programme & other short courses Total Occupational Catergories Legislators, Senior Officials & Managers Proffesionals Technicians & Male Female Male Female Male Associate Proffesionals Female Clerks Elematary Occupations Sales & Service
 Workers Plant & Machine Workers Total Male Female Male Female Male Female Male Female AnnuAL rePOrT 2009/2010 AnnuAL rePOrT 2009/2010 123 ANNEXURES ANNEXURES 8.3.6 Internships per Division (April 2009 - March 2010) 8.4 LABOUR RELATIONS Section/Unit African Coloured Indian White Total Male Female Male Female Male Female Male Female Male Female 8.4.1 Misconduct addressed and Disciplinary Hearings for 1 April 08 to 31 March 09 Office of the Secretay Institutional Support Legislation & Oversight Human Resources Corporate Services National Assembly National Council of Provinces Total - 2 4 2 8 1 1 7 11 1 19 2 1 1 1 3 1 5 2 Types of Misconduct Addressed and Disciplinary Hearings Unfair Labour practice Theft, bribery, corruption, defeating the ends of justice and fraud Insubordination Abuse of alcohol drugs and other stupefying substances Absent without authorised leave Improper, disgraceful and unacceptable conduct at work 1 1 13 19 Sexual Harassment Poor Performance 8.3.7 Internships per NQF level (April 2009 - March 2010) Misuse or Damage of Parliamentary Property Qualification type & NQF level Hons Degree, NQF 7 Degree, NQF 7 B Tech, NQF 6 HDE, NQF 6 National Diploma, NQF 5 National Certificate, NQF 5 Total - African Coloured Indian White Total Negligence Abusive behavior Male
 Female Male Female Male Female Male Female Male Female Failure to comply with an instruction 2 3 3 8 4 6 8 1 19 1 1 2 2 1 1 1 1 Procurement misconduct Inflammatory comments regarding manager Termination of contract Allegations – serious criminal activities Misuse of Parliament Funds Misrepresentation Total Grievances Lodged Grievances Lodged Resolved Retracted Not resolved Total Disputes Lodged Disputes Lodged Upheld Dismissed Pending CCMSA, Labour Court and others Total Total 0 12 2 0 4 1 0 0 0 2 0 9 0 0 1
 1 1 1 33 34 13 1 20 34 6 None 17 18 41 124 AnnuAL rePOrT 2009/2010 AnnuAL rePOrT 2009/2010 125 ANNEXURES ANNEXURES 8.5 HEALTH PROMOTION AND HIV/AIDS AND PROGRAMME 8.5 HIV/AIDS AND HEALTH PROMOTION PROGRAMMES (CONTINUED) Steps taken to reduce the risk of occupational exposure Categories of employees identified to be at high risk of contracting HIV and related diseases (if any) Key steps taken to reduce the risk Steps taken to reduce the risk of occupational exposure Details of Health Promotion and HIV and Aids Programmes Sister in the Clinic Apply Universal precautions e.g.
use gloves, use of sharps Question 5.

Has Parliament reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status?

If so, list the employment policies/practices so reviewed 6.

Has Parliament introduced Performance Indicators to protect HIV-positive employees or these perceived to be HIV-positive from discrimination?

If so, list the key elements of these Performance Indicators 7.
Does Parliament encourage its employees to undergo Voluntary Counseling and Testing (VCT)?

If so, list the results that you have achieved.

8.

Has Parliament developed Performance Indicators/indicators to monitor and evaluate the impact of its health promotion programmes?

If so, list these Performance Indicators/indicators Yes X No Details, if yes HIV/AIDS Policy X X X HIV/AIDS policy, awareness campaigns.
External Service Provider for Comprehensive Counseling has been contracted to provide support services (ICAS).

Parliament’s HIV/AIDS strategy promotes participation on VCT programme.

The VCT programme is done on the premises and it is provided by external service provider.

Employees are encouraged to use external facilities as well.

Monthly and quarterly reports.

Attendance to workshops, VCT and psychosocial counseling sessions.

containers, correct method of giving injections and finger pricks.
If the unfortunate needle stick happens, the Post Exposure Prophylaxis treatment will be given to her.

First Aiders have been nominated by line groups and have been sent for training which includes how to apply universal precautions.

Details of Health Promotion and HIV and Aids Programmes First Aiders Question 1.

Has Parliament designated a member of SM to implement Health Promotion and HIV and AIDS Programmes?

If so, provide her/ his name and position.

2.


Does Parliament have a dedicated unit or has it designated specific staff members to promote the health and well being of your employee?

If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

3.

Has Parliament introduced an Employee Assistance or Health Promotion Programme for your employees?

if so, indicate the key elements/services of this programme.

Yes X X X 4.
Yes X X X 4.

Has Parliament established (a) committee(s) If so, Please provide the names of the members of the committee and the stakeholder(s) that they represent X No Details, if yes Dr. S. Paruk Division Manager: Human Resources Parliament has a dedicated Wellness Unit for promoting Health and Wellbeing of employees.

It consists of 3 internal staff members and an outsourced service.

The annual Budget is R2.5m.

Parliament has a Wellness Programme which focuses mainly on: 1.
HIV/AIDS response strategy 2.

Policies and Procedures 3.

Awareness and education 4.

Prevention Programmes 5.

Consultation and advice 6.

Counseling 7.

Case Management 8.

Sporting codes WELLNESS COMMITTEE SBS Bashe (Organisational Wellness & Chairman); S. Arendse (Wellness Coordinator); S. Zisile (Employee Wellness Practitioner); M. Lawrence (SHE Coordinator); E. Gqotso (Coordinator Employment Equity); MI.
Cookson (Wellness Practitioner); M. Stuurman (HIV/AIDS Peer Educator); R. Gie and M. Tabata (Employment Relations Practitioners); M. Molokomme (First Aider); N. Maart (SHE Representative).

126 AnnuAL rePOrT 2009/2010 AnnuAL rePOrT 2009/2010 127 ANNEXURES 128 AnnuAL rePOrT 2009/2010