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Ministry of Science, Technology and Tertiary Education Administrative Report October 2008 to September 2009 1 SECTION 1.0 Context 1.1 Introduction 1.2 Our Mission SECTION 1.0 Context 1.1 Introduction 1.2 Our Mission 5 6 7 SECTION 2.0 Our Vision 8 SECTION 2.0 Our Vision 9 SECTION 3.0 Strategic Plan 3.1 Our Core Values & Principles 3.2 Our Corporate Plan 10 SECTION 3.0 Strategic Plan 3.1 Our Core Values & Principles 3.2 Our Corporate Plan Development Pillar Goals Outcomes • • • • • • • • • • • • • • 11 • Our Values • Teamwork Empowerment Accountability INTEGRITY Fairness Respect Commitment • Our Principles • Client Focus We continue to value our clients and strive to maintain a high quality customer service Professionalism The staff of the Ministry is committed to being profes- sional in interactions and relations with each other and or publics as well as in our work People Centred People are our key asset and resource and are to be highly valued Result Oriented Partnerships The staff is committed to achieve the Ministry’s targets and national goals and is dedicated to being result oriented and high performing The Ministry recognises that networking and partner- ships, with Agencies, other Ministries and the Private Sector are critical for success Honesty The staff of the Ministry is guided by the principle of honesty in all actions 12 • • • • • • • • • • • 13 SECTION 4.0 Financial Operations 4.1 Budget Formulation 4.1 Budget Formulation 4.2 Expenditure versus Budget 4.2 Expenditure versus Budget 4.3 Debt Policy
 4.3 Debt Policy 4.4 Investment Policy 4.4 Investment Policy 4.5 Auditor General’s Findings 4.5 Auditor General’s Findings 14 SECTION 4.0 Financial Operations 4.1 Budget Formulation 4.1 Budget Formulation 4.2 Expenditure versus Budget 4.2 Expenditure versus Budget 4.3 Debt Policy 4.3 Debt Policy 4.4 Investment Policy 4.4 Investment Policy 4.5 Auditor General’s Findings 4.5 Auditor General’s Findings Sub-Head Estimates Revised $ Actual Expenditure $ Variances $ 15 Sub-Head Estimates Revised $ Actual
 Expenditure $ Variances $ • • • • • • • 16 • • • • • • • 17 SECTION 5.0 Human Resources 5.1 Career Path Systems 5.1 Career Path Systems 5.2 Performance Measurement 5.2 Performance Measurement Tools Tools 5.3 Promotion 5.3 Promotion 5.4 Recruitment & Selection 5.4 Recruitment & Selection Procedures Procedures 18 SECTION 5.0 Human Resources 5.1 Career Path Systems 5.1 Career Path Systems 5.2 Performance Measurement 5.2 Performance Measurement Tools Tools 5.3 Promotion 5.3 Promotion 5.4 Recruitment & Selection 5.4 Recruitment & Selection Procedures Procedures a. b. c. 19 SECTION 6.0 Organisational Structure 6.1 Corporate Structure 6.1 Corporate Structure 6.2 Services/Products Provided 6.2 Services/Products Provided 6.3 Levels of Authority 6.3 Levels of Authority 6.4 Conditions of Employment 6.4 Conditions of Employment 6.5 Employment Practices 6.5 Employment Practices 6.6 Training Programmes 6.6 Training Programmes 20 SECTION 6.0 Organisational Structure 6.1 Corporate Structure 6.1 Corporate Structure 6.2 Services/Products Provided 6.2 Services/Products Provided 6.3 Levels of Authority 6.3 Levels of Authority 6.4 Conditions of Employment 6.4 Conditions of Employment 6.5 Employment Practices 6.5 Employment Practices 6.6 Training Programmes 6.6 Training Programmes Function Division/Unit/ Agency • • • • • • • • • • • • • • • • • • • • • • • • • • • • 21 & e c n e i c S , h c r a e s e R , e
& y g o o n h c e T l , • • • • • • i e m m a r g o r P p h s r e n t r a P t n e m y o p m E & g n n a r T h t u o Y • l i i i o g a b o T & d a d n i r T f o y t i s r e v n U e h T • i i s e d n I t s e W e h t f o y t i s r e
 v n U e h T • i e t u t i t s n I m s i r u o T & y t i l a t i p s o H o g a b o T & d a d n i r T • i y c n e g A g n n a r T i i l a n o i t a N • o g a b o T & • • r e t s i n M i ) E T T S M ( ) E T T S M ( n o i t a c u d E y r a i t r e T & y g o o n h c e T l , & & & - e h t - - e R e m m a r g o r P r o t c e S - i t l u M s l l i k S i g n n a r T i & e c n e i c S , h c r a e s e R , n o i t a c u
& e c n e i c S , h c r a e s e R , & g n i n i a r T h t u o Y e t u t i t s n I m s i r u o T & y t i l a t i p s o H o g a b o T & d a d i n i r T o g a b o T & & y g o l o n h c e T , e c n e i c S f o e g e l l o C e t u t i t s n I h c r a
& • • • • • • • • • • • • • r e t s i n i M ) E T T S M ( ) E T T S M ( n o i t a c u d E y r a i t r e T & y g o l o n h c e T , & & g n i d n u F n o i t a r t s i n i m d A h c r a e s e R & - e h t - n O g n i n i a r T e m m a r g o r P g n i n i a r T - e R e m m a r g o r P r o t c e S - i t l u M s l
 l i k S i g n n a r T i • • • • • • • • • • • • • • • • • • • • • 23 • • • • • • • • • • 24 Monthly Paid Employees Daily-rated Employees • • • • • • • Regulation Acts of Misconduct/Discipline • 25 • • NO.
2008 (OCT – DEC) NO.

2009 (JAN – SEPT) 26 NO.
2009 (JAN – SEPT) 27 SECTION 7.0 Procurement Procedures 7.1 Procurement of Resources 7.2 Requirement for Levels of Authority 7.3 Tendering Procedure 28 SECTION 7.0 Procurement Procedures 7.1 Procurement of Resources 7.2 Requirement for Levels of Authority 7.3 Tendering Procedure • • • • • • • • • • • • • 29 » » » » » » » » » » » » • • • • • • • • 30 » » » » » » » • • • • • • • • 31 • • • • • » » » » » » » » » » » » » » 32 • • • • 33 SECTION 8.0 Reporting Functions 34 SECTION 8.0 Reporting Functions Reports & n o i t a r t s i n m d A i n o i t a m r o f n I r e c fi 35 SECTION 9.0 Industrial Relations SECTION 10.0 Internal Audit Procedures 36 SECTION 9.0 Industrial Relations SECTION 10.0 Internal Audit Procedures • • • 37 SECTION 11.0 Special Plans & Projects for the Year 11.1 Special Plans 11.2 Projects for the Year 38 SECTION 11.0 Special Plans & Projects for the Year 11.1 Special Plans 11.2 Projects for the Year • • • • • • • • • • • • • • • • • • 39 • • • • • • 40 SECTION 12.0 Perfomance Highlights 12.1 Policy Development 12.1 Policy Development 12.2 Tertiary Education 12.2 Tertiary Education 12.3 Technical Vocational 12.3 Technical Vocational Education & Training Education & Training 12.4
 Science Technology 12.4 Science Technology & Innovation & Innovation 12.5 Support Services 12.5 Support Services SECTION 12.0 Perfomance Highlights 12.1 Policy Development 12.1 Policy Development 12.2 Tertiary Education 12.2 Tertiary Education 12.3 Technical Vocational 12.3 Technical Vocational Education & Training Education & Training 12.4 Science Technology 12.4 Science Technology & Innovation & Innovation 12.5 Support Services 12.5 Support Services 41 • • • • • • • • » » » » 1.
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• • • • • • 59 • • • • • • • • • • 60 • • • • • • • • 61 SECTION 13.0 Recommendations • • • • • 62 SECTION 13.0 Recommendations 63 64