Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698927029149.pdf (Trinidad and Tobago)
ADMINISTRATIVE REPORT October 2012 to September 2013 National Energy Skills Center Administrative Report 2012 - 2013 TABLE OF CONTENTS CONTENTS ORGANIZATION PROFILE Introduction Mandate Vision Mission Motto Value Proposition Quality Policy Health and Safety Policy ORGANIZATIONAL STRUCTURE Governance and Corporate Structure Management Structure Campus Locations Programmes Offered and Student Enrollment Graduates for the period 2012 to 2013 Special Programmes Military-Led Youth Programme of Apprenticeship & Re-orientation Training PTSC/ NESC Trade School TechnoKids Workforce Assessment/ Not in Education, Employment or Training Worker Productivity School NESC and Construtora OAS New Programme Offering Autotronics Legislative and Regulatory Framework 2.8.1 Delegated Authority 2.8.2 Reporting Functions of the NESC FINANCIAL OPERATIONS Budget Formulation Income Recurrent Expenditure Public Sector Investment Programme (PSIP) Debt Policy Investment Policy Internal Audit Functions HUMAN RESOURCES DEPARTMENTAL PLAN Organization Establishment Categories of Employees Career Path Systems Performance Systems Promotion Selection Procedures Employee Support Services PROCUREMENT PROCEDURES Open Tender Selective Tender PUBLIC AND CONNUNITY RELATIONS Client Public Access to Services Community Stakeholder Relations/Outreach Strategic Partnerships CONCLUSION PHOTO GALLERY 6.0
4.6 5.1 2.2 6.1 6.2 6.3 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 PAGE Page 1 of 42 National Energy Skills Center Administrative Report 2012 - 2013 LIST OF TABLES DESCRIPTOR PAGE TABLE NUMBER Table 1 Board of Governors Table 2 NESC Campus Locations Table 3 Student Enrollment for the Academic Year 2012 - 2013 Table 4 Number of Graduates for the period 2012 to 2013 Table 5 Delegated Authority Table 6 Reporting Functions of the NESC Table 7 Recurrent Expenditure for the period 2012 to 2013 Table 8 NESC’s Actual PSIP Expenditure versus Budget for the period 2012-2013 Table 9 Categories of Employees FIGURE NUMBER LIST OF FIGURES DESCRIPTOR Figure 1 Organization Structure 2012 - 2013 9 11 12 13 19 20 24 25 28 PAGE 10 Page 2 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Page 3 of 42 National Energy Skills Center Administrative Report 2012 - 2013 1.0 ORGANIZATIONAL PROFILE 1.1 INTRODUCTION The National Energy Skills Center (NESC) is a non-profit foundation established in 1997 by the Government of Trinidad & Tobago (GOTT) in partnership with major industrial enterprises.
The organization’s primary purpose is to build the human resource capital of Trinidad and Tobago.

The NESC has trained persons in the energy and energy related industries in Trinidad and Tobago.
Since its inception the NESC has focused on:  Establishing modern training facilities throughout Trinidad and Tobago;  Introducing advanced level skills and technology training programmes which meet or exceed local and international accreditation and certification requirements;  Developing curricula that incorporate local and international industry best practices;  Employing and retaining experienced and qualified staff who strive to fulfill the mandate of the foundation and to satisfy all stakeholders;  Holistic development of trainees and apprentices under the guidance of dedicated instructors; and  Placing graduates into long term sustainable jobs in the industry.
Based on the above, the NESC’s focus is guided by Governments’ “Seven Interconnected Pillars for Sustainable Development”, with particular focus on:  Pillar 1 - People-Centered Development.

 Pillar 4 - Information and Communication Technologies.

 Pillar 5 - A More Diversified, Knowledge Intensive Economy.
Page 4 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Whilst the NESC was originally established to meet the needs of the energy sector, it now offers multi-sector training, opening doors for graduates to a variety of employment opportunities.

The NESC is a dynamic and proactive organization that offers premier skills training programmes for the energy and energy related industries.
In 2004, the NESC was transferred from the Ministry of Energy and Energy Related Industries (MEEI) to the Ministry of Science, Technology and Tertiary Education (MSTTE).

In 2012, as a result of the realignment of government ministries, NESC was placed under the ambit of the Ministry of Tertiary Education and Skills Training (MTEST).

Over the past fifteen (15) years, the NESC has graduated more than 12,000 Craftsmen and over 110,000 participants in Computer Literacy Training.
Over twenty (20) courses are offered ranging from Automotive Services, Derrickman, Industrial Mechanical Maintenance, Masonry, Pipe Fitting and Fabrication, Plumbing, Rig Electrician, Rig Mechanic, Roustabout, Welding, and much more.

The NESC’s core training programmes are in plant maintenance, automotive technology and construction trades.
Page 5 of 42 National Energy Skills Center Administrative Report 2012 - 2013 1.2 MANDATE NESC is mandated to promote the advancement of the education of members of the public in the skills and technology, requisite for the needs and development of energy and energy related industries and the industrial sector, by offering: i.

Training modeled around the skilling modeled around the skill expectations of plants in the energy and other industries; ii.
Apprenticeship programmes leading to journeyman certification and licensing in alignment with the National Apprenticeship System (NAS); iii.

Information and Communication Technology (ICT) training across Trinidad and Tobago; iv.

Technology training (beyond (i) above) to meet the needs of the Industrial Sector v. Training opportunities to nationals of the Caribbean Vocational Qualifications (CVQ) participating member countries of the region.
1.3 VISION The NESC’s vision is: “to be recognized as the premier provider of quality training a powerful force in the transformation of the nation’s workforce”.

1.4 MISSION The NESC’s mission is: “to lead in the attainment of national developmental goals through the provision of extraordinary skills training services”.

Page 6 of 42 National Energy Skills Center Administrative Report 2012 - 2013 1.5 MOTTO The NESC’s motto is “100% successful trainees successfully placed in industry”.
1.6 VALUE PROPOSITION It is the hope of the NESC to provide the energy and energy related sector in T&T with a pool of well-trained, diversified and skilled local human resource that meets industry needs.

1.7 QUALITY POLICY The management and staff of the NESC are committed to identifying and exceeding the needs of all stakeholders by continually improving teaching and learning processes, facilities and support services.
We will be guided by the principles of a Quality Management System (QMS) that empowers all employees to attain service excellence through proactive participation and continuous improvement.

1.8 HEALTH AND SAFETY POLICY The management of NESC is committed to the diligent management of its occupational health, safety and environmental systems while ensuring compliance with all relevant regulations and legislation.
The NESC also recognizes its responsibilities for the health and safety of all stakeholders and will provide the necessary information, training and supervision to ensure that this policy is properly implemented and maintained.
Page 7 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Page 8 of 42 National Energy Skills Center Administrative Report 2012 - 2013 2.0 ORGANIZATIONAL STRUCTURE 2.1 GOVERNANCE AND CORPORATE STRUCTURE The governance of the affairs of the NESC is managed by the Board of Governors comprising the following duly appointed representatives.
Table 1 – Board of Governors BOARD REPRESENTATIVES Chairman – Mr. Feeroz Khan Minister of Energy and Energy Affairs Permanent Secretary, Ministry of Energy and Energy Affairs Ansa Mc Al Limited Arcelor Mittal Steel (Point Lisas) Limited Atlantic BHP Billiton Methanex Trinidad Limited Methanol Holdings Trinidad Limited NO.
National Gas Company of Trinidad and Tobago 11 Neal and Massy Holdings Limited (Massy) PCS Nitrogen Trinidad Limited 12 PETROTRIN 13 Power Generation Company of Trinidad and Tobago 14 15 SM Jaleel and Company Limited 16 Mr. Anthony Syms (Honorary Member) In accordance to the NESC’s by-laws, the Board of Governors appointed the following Sub-Committees from amongst its members and has delegated part of its duties and powers to these committees as follows: o Audit Sub-Committee o Finance and General Purposes Sub-Committee o Human Resource Sub-Committee o Tenders and Awards Sub-Committee o Training and Development Sub-Committee.
Page 9 of 42 2.2 MANAGEMENT STRUCTURE Guided by its mandate and the proposed re-introduction of the Caribbean Vocational Qualifications (CVQ) Level III programmes, the NESC augmented its establishment and organizational structure.

The structure sought to fill gaps identified in the current structure, align key portfolios and nomenclature of leading training institutions.
Some of the changes included the introduction of:  Professional faculty in order to deliver the enhanced curricula and  Units to take up the additional responsibilities created by the additional technology level of the training.
Figure 1: Organization Structure 2012-2013  Figure 1 – Management Structure 2012-2013 The follo Figure 16 – Proposed Management Structure 2011-2015 Page 10 of 42 The following are the departments within the NESC  Business and Training Development o Occupational Development o Student Services o Quality  Corporate Services o Corporate Communications o Finance o Human Resource o o Procurement Information and Communication Technology  Office of the President o Health Safety Security and the Environment o Research  Projects and Facilities o Capital Projects o Facilities Maintenance o Security Systems  Training o Skills Training Operations o Technology Training Operations o ICT Training Operations 2.3 CAMPUS LOCATIONS The NESC has nine (9) Campuses in Trinidad and Tobago Campus Address Table 2 – NESC Campus Locations Telephone Students Enrolled Debe S.S. Erin Road, Debe Goldsborough Cow Farm Road, Goldsborough, Tobago La Brea Vessigny Village, La Brea Laventille Eastern Main Road, Laventille Mayaro Moruga Plaisance Road, Mayaro Basse Terre, Moruga 647-8810 660-5700 651-1952 625-1240 630-1537 656-4049 Point Fortin Cor.
Richardson and Volunteer Roads, Point Fortin 648-2575 Point Lisas Cor.

Rivulet and Southern Main Roads, Couva Ste.

Madeleine Manahambre Road, Ste.

Madeleine TOTAL ENROLLMENT 636-8315 698-2537 81 50 93 89 124 51 182 510 139 1319 Page 11 of 42 National Energy Skills Center Administrative Report 2012 - 2013 2.4 PROGRAMME OFFERING AND STUDENT ENROLLMENT The table below shows the student enrollment for the Academic Year 2012 to 2013.
Table 3 – Student Enrollment for the Academic Year 2012 to 2013 Point Lisas Ste Madeleine Point Fortin La Brea Moruga Mayaro Laven- tille Golds- borough Debe Total Enrolled Campus Courses Automotive Service Technician Yr. 1 Automotive Service Technician Yr. 2 Autotronics Heavy Equipment Technician Yr. 1 Industrial Mechanical Maintenance Yr. 1 Instrumentation Yr. 1 IT Specialist Air Condition & Refrigeration Construction Craft Construction Equipment Operator Facilities Maintenance Industrial Electrical Installation Advanced Welding (GTAW & FCAW) Shielded Metal Arc Welding Pipe Fitting/Fabrication Sound Recording Music Production Total Page 12 of 42 National Energy Skills Center Administrative Report 2012 - 2013 2.5 GRADUATES FOR THE PERIOD 2012 - 2013 The table below shows the number of NESC graduates for the period 2012 to 2013.
Table 4 - Number of Graduates for the period 2012 to 2013 Campus/Course Advanced Welding Air Conditioning & Refrigeration Automotive Services Technician Year 1 Autotronics 23 Construction Craft Facilities & Building Maintenance Heavy Equipment Operator Heavy Equipment Technician Year 1 Industrial Electrical Installation Industrial Mechanical Maintenance Year 1 Information Technology Specialist 23 Instrumentation Year 1 Pipefitting & Fabrication Shielded Metal Arc Welding Sound Recording and Music Production Structural Welding & Fabrication 13 17 2 4 19 27 23 17 2 34 27 34 22 24 19 33 29 17 14 13 13 19 16 27 2 20 h g u o r o b s d o G l l a t o T 46 23 53 23 27 3 3 s e t a u d a r G Total Graduates 46 36 33 79 41 101 268 102 14 720 545 2.6 SPECIAL PROJECTS Page 13 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Military-Led Youth Programme of Apprenticeship and Re-orientation Training (MYPART) Established in 2007, under the Ministry of National Security (MNS), at the Old Mausica Teachers Training College, the Military-Led Youth Programme of Apprenticeship and Reorientation Training (MYPART) continues to p r MYPART Cadets participate in Republic Day Parade in Couva o d uce disciplined and skilled individuals who make meaningful contributions to society.
This residential three-year programme acts as a form of social intervention and involves military and vocational training.

Since 2009, the NESC has been actively involved in the MYPART programme as a training provider.

However, in June 2012, the overall administration of MYPART was transferred from the Ministry of National Security to the Ministry of Tertiary Education and Skills Training and was given the responsibility for managing the programme.
Forty-eight (48) trainees were enrolled at the time of the transfer.
PTSC/NESC Trade School NESC partnered with the Public Transport Service Corporation (PTSC) on January 18th, 2013 for the introduction of the PTSC/NESC Trade School for the establishment of the “Heavy Equipment Technician” training which covered in Senator the Honourable Fazal Karim, Minister of Tertiary Education and Skills Training the presence of The Honourable Chandresh Sharma and the Apprentices at the the PTSC/NESC Trade School at South Quay, Port of Spain in February 27th, 2013. launch of Page 14 of 42 National Energy Skills Center Administrative Report 2012 - 2013 various designated trades identified by PTSC.
The objective of the Apprenticeship Programme is to prepare persons for employment within the PTSC and the wider community and to create a cadre of trained and certified craftsmen in the designated trades within Trinidad and Tobago.

In January 2013, sixteen (16) trainees were enrolled at the launch of PTSC/NESC Tobago Trade School held at PTSC Compound, Shaw Park, Tobago.
In February 2013, sixteen (16) trainees were enrolled at the Trinidad launch of the PTSC/NESC Trade School at PTSC Compound, South Quay, Port- of-Spain.

TechnoKids In July 2013, the Ministry of Tertiary Education and Skills Training launched the TechnoKids Programme which was designed to spot and nurture programming talent in children between the ages of six (6) to nine (9) years.
This Senator the Honourable Fazal Karim interacts with Digit at the Launch of the First Technokids Vacation Camp in July 2013. programme created a controlled and enjoyable learning environment for the target age group to learn about basic computer programming.

The launch and the Achievement Ceremony for the TechnoKids Programme were held at the Rudranath Capildeo Learning Centre on Saturday 13th July 2013 and Saturday 11th August 2013 respectfully.
One Hundred and Twenty four (124) participants were exposed to this programme from four (4) locations in Trinidad:  NESC Debe Campus (24 children) Page 15 of 42 National Energy Skills Center Administrative Report 2012 - 2013  NESC Laventille Campus (20 children)  NESC Point Lisas (40 children)  YTEPP Waterloo (40 children).
Workforce Assessment-Not in Education, Employment or Training (WA- NEET) The Workforce Assessment and Not in Education, Employment or Training (WA- NEET) Programme was one of the initiatives of the Ministry of Tertiary Education and Skills Training.

The objective is to reach persons in the communities to encourage them to become certified or to explore the pursuit of skills training available to them.
This programme being launched will generate a positive return by improving the competitiveness of our economy in the long term.

The WA- NEET Field Officers visited communities across the country providing information and advice on opportunities for training, employment and certification.

This programme was launched in July 2013 as an expansion to the Workforce Assessment Center.
On May 5, 2011, the first Workforce Assessment Centre was launched by the Honourable Prime Minister of the Republic of Trinidad and Tobago and Senator the Honourable Fazal Karim, at the NESC’s Point Lisas Campus.
The Workforce Assessment Centre was established to assess and certify competencies gained through non-formal mean through a skills assessment and recognition facility designed to increase access to and participation in post-secondary education and training using a system of Prior Learning and Recognition (PLAR).
Page 16 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Senator the Honourable Fazal Karim, The Honourable Rudranath Indarsingh and the Management and Staff of NESC at the launch of the Workforce Assessment – Not in Education, Employment or Training (WA-NEET) Programme on July 13, 2013 at the NESC Point Lisas Campus.
W ORKER PRODUCTIVITY SCHOOL NESC AND CONSTRUTORA OAS (OAS) On June 18, 2013, the NESC along with the University of Trinidad and Tobago (UTT) partnered with Construtora OAS (OAS), a Brazilian construction company, to establish the first Worker Productivity School at the OAS jobsite in Golconda, San Fernando, Trinidad and Tobago.

The school follows the model whereby employees of OAS are provided with on-site training on afternoons after they perform their regular daily duties.
The training was offered by NESC and UTT in the following skill areas:  Banksman  Carpentry  Formwork  Leadership for Foremen  Reading and Interpretation of Civil and Construction Projects for Foremen  Safety  Steel Fixer Page 17 of 42 National Energy Skills Center Administrative Report 2012 - 2013 2.7 Senator the Honourable Fazal Karim, Minister of Tertiary Education and Skills Training, Mr. Rodrigo Ventura, Country Superintendent, OAS and Mrs. Angela Sinaswee-Gervais, Permanent Secretary (Ag.
), MTEST meet and greet OAS workers and participants of the OAS Worker Productivity School.

NEW PROGRAM ME OFFERING AUTOTRONICS – NESC DEBE CAMPUS The Autotronics Programme was launched at the opening of the NESC Debe Campus on March 5, 2013.
This programme is offered exclusively at the NESC Debe Campus and is designed to equip persons with current practical and theoretical competencies required for them to venture into entrepreneurial Launch of NESC Debe Campus held on March 5, 2013 activities or access employment and function with a high level of proficiency in the automotive sector of the economy.
It covers such areas as:  Electrical Principles  Interpretation of Wiring Diagrams  Use of Electrical Test Equipment  Analysis of Diagnostic information  Page 18 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Senator the Honourable Fazal Karim in the presence of The Honourable Dr Roodal Moonilal, The Honourable Stacy Roopnarine and senior executives of agencies under the Ministry of Tertiary Education and Skills Training on March 5, 2013.
2.8 LEGISLATIVE AND REGULATORY FRAMEWORK The NESC is a non-profit organization established on July 15, 1997 under the Companies Act 1995 in the Republic of Trinidad and Tobago.

NESC serves as an autonomous training provider within the energy and energy related industry.

2.8.1 Delegated Authority The table below summarizes the levels for approval of expenditure within the NESC.
Table 5 – Delegated Authority Description Budgets (Capital and Operating): Managers, Divisional Managers, President and Board of Governors.

Page 19 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Description Non Budgeted Expenditure: The President is authorized to approve non-budgeted expenditure up to $250,000.00 to a total of $1,000,000.00 in aggregate.

The President may appeal to the Board if the aggregate is likely to be exceeded prior to the end of the financial year.
All other non-budgeted expenditure shall be approved by the Board.

Budget Re-allocations: The President is authorized to approve Budget Re-allocations up to $250,000.00.

Budget re-allocations in excess of $250,000.00 shall be approved by the Board.

Approved Capital Expenditure: Once approved in the Budget all capital expenditure shall be authorized by the President.
Approved Operating Expenditure: Once approved in the Budget the authority limits for operating expenditure are as follows : PRESIDENT- All expenditure in excess of $500,000.00 Divisional Managers - $25,000.00 Line Managers - $10,000.00 Skills & Technology Centre Coordinators - $1,000.00 *Officers - $500.00 Lease / Contracts: Leases and Contracts of a value up to $500,000.00 shall be approved by the President.
Leases and Contracts in excess of $500,000.00 up to $2,500,000.00 shall be approved by the Board Tender and Awards Committee.

Leases and Contracts in excess of $2,500,000.00 shall be approved by the Board.

Credit Facilities: Credit Facilities up to $250,000 shall be recommended by the Divisional Manager Corporate Services, and approved by the President.

Credit Facilities over $250,000 shall be recommended by the President and approved by the Board.
Receivables: Bad Debt Provisions Write-off up to $250,000.00 to be approved by the President.

In excess of $250,000.00 to be approved by the Board.
*With the exception of Officers Delegated specific authority in writing by the President of the NESC 2.8.2 Reporting Functions The reporting functions of the NESC are detailed in the table below: Table 6 – Reporting Functions of the NESC Reports ) T S E T M ( Page 20 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Annual Administrative Reports Annual Financial Reports Annual Operating Budgets Bi-Annual Reports on National Performance Framework Board Meeting Reports Monthly Financial Status Reports Monthly Public Sector Investment Programme (PSIP) Reports Monthly Request for Recurrent Funding Social Sector Investment Programme Reports Strategic Plan √ √ √ √ √ √ √ √ √ √ √ √ √ √ Page 21 of 42 National Energy Skills Center Administrative Report 2012 - 2013 3.0 FINANCIAL OPERATIONS 3.1 BUDGET FORMULATION The NESC is funded through contributions from its members.
The NESC also receives funding from the Government through recurrent subventions and Public Sector Investment Programme (PSIP) for special projects and programmes.

The Finance Department of the NESC provides for the effective management of all financial and accounting operations.
At the beginning of the budgetary cycle, draft estimates of income, recurrent and capital expenditure aligned to the Page 22 of 42 National Energy Skills Center Administrative Report 2012 - 2013 NESC’s strategic plan are prepared in accordance with the format outlined in the Ministry of Finance and the Economy’s Call Circular document.
These estimates take account of the NESC’s core functions, projects/programmes, infrastructure and human resources needs as these relate to short, medium and long-term goals.

Estimates are forwarded through the President of the NESC for the approval of the Board of Governors, subsequent to which they are forwarded to the Permanent Secretary, Ministry of Tertiary Education and Skills Training.
The Ministry in collaboration with the NESC reviews the estimates and then forwards the estimates for the consideration of the Ministry of Finance and the Economy (Budget Division) and the Ministry of Planning and Sustainable Development.

Further to the receipt of budgetary allocations, the NESC is normally required to re-prioritize projects/programmes, in accordance with specified allocations.
Based on NESC’s projected activities for the fiscal year, and in accordance with its strategic direction, budget requests of $57,910,883.00 and $68,441,534.00 were submitted to the line Ministry for Recurrent Expenditure and PSIP, respectively.

Arising from the budget presentation for fiscal 2012/2013, NESC was advised that its allocation of funds under Recurrent Expenditure for fiscal year 2012/2013 was $48,500,000.00 and $23,525,000.00 under PSIP.
3.2 INCOME The income statement for the year ended September 30, 2013, is shown below: STATEMENT OF COMPREHENSIVE INCOME FOR THE YEAR ENDED 30 SEPTEMBER 2013 Income 12 Month 30 September 2013 $ Page 23 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Operating contributions and donations Government of Trinidad and Tobago Atlantic LNG Company of Trinidad and Tobago Methanol Holdings (Trinidad) Limited Other Capital grants released Tuition fees Investment income Other income Total Income 48,500,000* 1,921,661 1,821,484 60,000 8,320,748 6,983,987 1,501,630 662,888 69,772,398 Note: * $48,500,000 includes NESC ($39m), MYPART ($4.6m) and Laventille ($4.9m) 3.3 RECURRENT EXPENDITURE For the financial year beginning October 1, 2012, NESC was allocated (TT$39M) to fund its recurrent expenditure.
As at September 30, 2013, NESC received (TT$48.5M) and incurred total expenditure of (TT$67.59M) including commitments for the fiscal year.

The following table summarizes NESC’s recurrent expenditure.

Table 7 - Recurrent Expenditure for the period 2012 to 2013 Page 24 of 42 National Energy Skills Center Administrative Report 2012 - 2013 NO.
Sub Head (TT$) Budget Estimates – Funds Allocated (TT$) Actual Expenditure (TT$) Variances (TT$) 1 Personnel Expenditure $16,500,000.00 $23,008,595.01 ($6,508,595.01) Goods and Services and Other Expenses of which contract Employment Furniture, Fixtures and Equipment Current Transfers and Subsidies $13,500,000 $22,301,899.16 ($8,801,899.16) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Stipends $9,000,000.00 $12,761,935.83 ($3,761,935.83) 2 3 4 5 RECURRENT EXPENDITURE $39,000,000.00 $58,072,430.00 ($19,072,430.00) MYPART LAVENTILLE TOTAL RECURRENT EXPENDITURE $4,600,000.00 $4,610,934.22 ($10,934.22) $4,900,000.00 $4,908,892.34 ($8,892.34) $48,500,000.00 $67,592,256.56 ($19,092,256.56) Variance Explanations: 1.
With regards to the variances for Personnel Expenditure and Goods and services, it should be noted that MTEST does not historically fund the entire recurrent budget of the NESC.

2.

Stipend is an MTEST initiative administered through the NESC.

In 2013, NESC spent 3.7M in excess of the MTEST allocation which was not reimbursed by MTEST.

Other Additional Information 1.

WA-NEET expenditure for 2012-2013 was recorded at approximately $1.3m, however no funding was received for this programme.

2.
2.

NESC recorded a bad debt of $1.8m in 2012-2013.

3.

The Debe Center was re-opened in 2013, recording net expenditure of approximately $1.4m 3.

Recurrent funding remained constant for the NESC at $30m from 2011-2012.

NESC’s recurrent expenditure increased due to the new programmes undertaken i.e.

MYPART, WA/NEET and the re- opening of Debe, as well as general increases in goods and services over the period 2012-2013.
3.4 PUBLIC SECTOR INVESTMENT PROGRAMME (PSIP) The projects under the Public Sector Investment Programme (PSIP), are guided by the call circular document which allows for the prioritization and alignment of projects with national development objectives.

The estimates of PSIP expenditure undergo similar processes of approval at the NESC’s board before onward transmission to MTEST.
Upon receipt of allocations, where necessary, the NESC will re-prioritize Page 25 of 42 National Energy Skills Center Administrative Report 2012 - 2013 projects/programmes, in accordance with levels of allocations received.

The total funding approved under PSIP for fiscal 2012/2013 was $23,525,000.00.

NESC’s actual expenditure totaled $34,171,796.00.

The table below summarizes NESC’s PSIP expenditure for the period October 1, 2012 to September 30, 2013.
TABLE 8 - NESC’s Actual PSIP Expenditure versus Budget For the Period October 1, 2012 to September 30, 2013 Project Name Project # Project Description Actual Funds Received from MTEST (TT$) Actual Expenditure Variances (TT$) (TT$) J026 J027 J035 J037 J039 J059 J063 J065 J057 Relocation of NESC’s Head Office and the Brechin Castle Technology Centre Point Fortin Technology Centre – Establishment of Electrical/Electronics Programme La Brea Technology Centre Ste Madeleine Technology Expansion of Programme at Palo Seco Technology Centre Expansion of Skills and Technology Centre in Moruga Construction of Drilling School Construction of Halls of Residence for Trainees Chaguanas Technology Centre – Woodford Lodge TOTAL $5,000,000.00 $6,970,947.57 ($1,970,947.57) $665,000.00 $883,378.73 ($223,378.73) $650,000.00 $3,000,000.00 $338,378.17 $6,216,894.07 $311,621.83 ($3,216,894.07) $1,300,000.00 $117,061.27 $1,182,938.73 $0.00 $729,013.27 ($729,013.27) $2,000,000.00 $13,066,623.79 ($11,066,623.79) $2,000,000.00 $0.00 $2,000,000.00 $8,910,000.00 $5,844,449.29 $3,065,500.71 $23,525,000.00 $34,171,796.16 ($10,646,796.71) Variance Explanations - Actual expenditure includes committed expenditure which are supported by NESC’s contracts and purchase orders, issued for works to be carried out on projects within the short term and extending into the new fiscal period, resulting in negative variances for some projects.
3.5 DEBT POLICY The NESC’s debt policy relates to all open accounts receivables with late or delinquent payment activity.

The purpose is to ensure that actions and methods for processing late or delinquent payments, provision for bad and doubtful accounts and write offs are handled in a timely and effective manner to ensure maximum collections and an optimum accounts receivable turnover ratio.
This procedure applies to the Accounts Page 26 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Receivable Section involved in the collection of past due accounts.

In so far as it is required, the Business Development Department would be utilized to assist in the collection of debts.

Accountability for collection of all debts resides with the Accounts Receivable Section.
The Accounts Receivable Section also reviews records of its clients to determine the explanations for non-payment prior to commencing the collection process.

3.6 INVESTMENT POLICY NESC receives contributed capital from its industry partners.

The NESC manages the Trust Fund resulting from these contributions and the investment income generated therefore is a significant source of funds for the provision of training in meeting the Center’s Mission.
This policy provides a framework for investing trust funds that may be available and covers short, medium, and long term investments in financial Instruments, and is framed to support the achievement of the overriding corporate objectives to earn adequate income to meet its liabilities as and when they fall due, maintain or increase the capital value of the Trust Fund and to ensure optimal benefits are achieved within the NESC’s financial risk tolerance level.
3.7 INTERNAL AUDIT FUNCTIONS The internal audit functions are carried out by one of the member companies of the Board of Governors - the National Gas Company of Trinidad and Tobago (NGC).

The Audit Sub Committee directly reports to the Board on audit matters.

Ernst and Young (E&Y) is the NESC’s Auditor for Finances.
Page 27 of 42 National Energy Skills Center Administrative Report 2012 - 2013 4.0 HUMAN RESOURCES DEPARTMENTAL PLAN 4.1 ORGANIZATIONAL ESTABLISHMENT Page 28 of 42 National Energy Skills Center Administrative Report 2012 - 2013 The NESC has a total of two hundred and ninety five (295) Employees.

Eighty- eight (88) permanent employees, one hundred and eighty one (181) on contract and twenty-six (26) on temporary contract.
4.2 CATEGORIES OF EMPLOYEES The following tables shows the breakdown of employees at the NESC: Table 9 - CATEGORIES OF EMPLOYEES Employee Category Number of Employees Permanent Contract Temporary Contract TOTAL 88 181 26 295 4.3 CAREER PATH SYSTEMS NESC’s Career progression is determined primarily on position availability along with meritocracy.
The organization is systematically adjusting its performance evaluation, to be more structured to capture the continuous assessment of employees particularly with how their goals are aligned to the organization’s strategic objectives.

The career path plan is a critical factor in the employee’s development plan.
This is discussed at the beginning of the performance evaluation year where the supervisor and the employee plan developmental opportunities for the employee who would be tracked for effectiveness in the quarterly evaluations.

The career path takes into consideration, the employee’s personal and professional plans along with the quarterly/annual steps he/she will need to take to reach the desired destination.
These steps may include job promotions, lateral moves, inter-department Page 29 of 42 National Energy Skills Center Administrative Report 2012 - 2013 transfers and relevant skill development through training, coaching and mentoring.

Given the current establishment of the NESC, it is cognizant upon the employee to actively pursue his/her career development by making use of the education assistance programme provided by the organization.
4.4 PERFORMANCE SYSTEMS It is the policy of the NESC to continually appraise and assess the performance of all employees in a way that allows their strengths and accomplishments to be recognised.

At the same time, the NESC will identify any weaknesses and will take corrective measures, where necessary, through the use of training programmes and/or employee counselling.
Performance appraisals are conducted at least once every twelve months for all-permanent/full time staff and at least once during the probation.

However appraisers evaluate their subordinates at regular intervals during the year, based on established performance standards and provide their employees with regular feedback about their performance.

The setting of standards are worked out between appraiser and appraisee and approved by the respective Manager/Supervisor.
The information contained in the performance evaluation documents and discussed during the appraisal interview shall be regarded and treated as confidential.

4.5 PROMOTION SELECTION PROCEDURES It is the policy of the NESC to assist, encourage and train employees so that they may aim for the highest position within the Organisation.
All new and vacant positions are Page 30 of 42 National Energy Skills Center Administrative Report 2012 - 2013 filled by individuals who are assessed to be capable of discharging the duties and responsibilities of the position to the required standard.

The NESC, may promote an employee to a higher position without advertising that position, if there is a suitable individual available within the company.

An employee will be considered suitable if he/she satisfies the criteria for promotion: 1.

2.

3.

4.
2.

3.

4.

Qualification Potential i.e.

proven ability to perform at the higher level.

General suitability, for example, professional attitude, communication skills, effectiveness in developing subordinates.

Experience A deserving employee will not be denied promotion by reason of his/her excellence in the present job or the NESC’s inability to find a suitable replacement, although the timing of the promotion may have to take into account the effect on the NESC’s operation.
If suitable persons cannot be identified after conducting an extensive internal search on a company-wide basis, the Human Resource (HR) department would then proceed to make the necessary arrangements, to recruit from an external source.

External recruitment are approved by the President.
4.6 EMPLOYEE SUPPORT SERVICES Page 31 of 42 National Energy Skills Center Administrative Report 2012 - 2013 NESC acknowledges that our most valuable resource is our human resources and sometimes personal problems, even when not related to the job can have a damaging impact on the employee’s quality of life and the ability to perform their job.
The NESC provides an Employee Assistance Programme (EAP) through the use of PETROTRIN’s EAP Services Limited to give employees and their families’ access to confidential and professional help.

There are four avenues by which persons enter the programme: 1.

Voluntary or self-referrals 2.

Informal supervisory referrals 3.

Formal supervisory referrals 4.


Mandatory referrals To access EAP, the employee or supervisor must contact either the Senior HR Officer or the HR Assistant advising of the need and once the arrangements have been made, the employee would be provided with the number to contact the EAP counsellor at Petrotrin to set up their appointment.

The NESC would cover the cost for the first three (3) visits for the employee who would need to make their own arrangements for any additional visits required.
Page 32 of 42 National Energy Skills Center Administrative Report 2012 - 2013 5.0 PROCUREMENT PROCEDURES Page 33 of 42 National Energy Skills Center Administrative Report 2012 - 2013 NESC recognizes procurement as a core function which contributes directly to the effectiveness and efficiency of departments and personnel.
NESC’s procurement function is guided by its procurement policy through which the NESC expressly states its intention and commitment to: o Adhere to proper procurement principles and conform to Health, Safety and Environmental Standards and all relevant and applicable local and international Legislation, Regulations and Requirements.

o Abide by Generally Acceptable Accounting Principles.
o Develop, maintain and continuously improve its Procurement Processes to satisfy NESC’s Quality Management System requirements.

o Operate in accordance with the provisions outlined in the By Laws of the NESC as they relate to the procurement function.

5.1 OPEN TENDER Opening tendering is a process where invitations are issued through advertisements or other forms of public notice.
Open tendering shall be used in the following instances: o When the company’s list of registered contractors/vendors does not cater for a particular type of goods, works or services adequately.

o Where it is competitively more advantageous.

o Any other circumstances as directed by the President or Tender Evaluation and Awards Sub-Committee.
5.2 SELECTIVE TENDER In selective tendering, tenders are invited from NESC’s list of registered contractor/vendors, or where justified, contractors/vendors approved by the President.

The submission of completed bids in the selective tendering process is made directly to NESC’s Purchasing Department in the form prescribed in the invitation to bid.

For selective tendering a minimum number of three (3) invitees shall be set so as to allow adequate competition in the procurement process.
Page 34 of 42 National Energy Skills Center Administrative Report 2012 - 2013 6.0 PUBLIC AND COMMUNITY RELATIONS 6.1 CLIENT AND PUBLIC ACCESS TO SERVICES Page 35 of 42 National Energy Skills Center Administrative Report 2012 - 2013 In addition to NESC’s campuses, which are located throughout Trinidad and Tobago, the NESC has within the past two (2) years, partnered with communities for the establishment of Learning Resource Centres.
The NESC conducts ICT Training at the community level in partnership with leaders of religious institutions – churches, mosques and mandirs.

The Student Volunteerism Children of the Hindu Temple learn IT skills from NESC’s Staff member.

programme was introduced to provide NESC’s ICT Students with the opportunity to volunteer their spare time, to impart basic computer literacy skills to residents of the communities in which NESC operates.
6.2 COMMUNITY STAKEHOLDER RELATIONS/OUTREACH As part of the MTEST’s “Meet the Ministry’ conversations, the NESC conducts community outreach sessions where the Chairmen of agencies under the Ministry of Tertiary Education and Skills Training, meet with residents of communities to share the work of their respective agencies.
Senator the Honourable Fazal Karim addresses a cross section of the audience on at the “Meet the Ministry Community Conversations” at Todd’s Road Technical Vocational Training opportunities.

Chairmen of Agencies under MTEST and The Honourable Jairam Seemungal were also present.
Summary of Community and Stakeholder Relations/ Outreach Initiatives: Page 36 of 42 National Energy Skills Center Administrative Report 2012 - 2013  Participation in MTEST Community Engagement and Service Learning at NESC Laventille and Mayaro  Participation in the Fruit Festival  Career Fair at Munroe Road Recreational Grounds  Meet the Ministry Our Community Conversations - Todd’s Road  ICT Training in Esperanza Hindu Temple 6.3 STRATEGIC PARTNERSHIPS Institute of Technical Education (ITE) (SINGAPORE)  Automotive Dealers Association of Trinidad and Tobago (ADATT)  Caterpillar  Code Logistics Africa Limited (NIGERIA)  Construtora OAS (OAS) (BRAZIL)  Energy Chamber and the Point Lisas Companies  GITA Allied Solutions Limited (NIGERIA)   Joseph Cyril Bamford (JCB)  Lincoln Electric  Microsoft  National Gas Company of Trinidad and Tobago (NGC)  Petrogaz-Haiti S.A. (HAITI)  Petroleum Institute of East Africa (PEIA) – (KENYA)  Public Transportation Service Corporation (PTSC)  QESS Services Limited (NIGERIA)  Red Deer College (RDC) (CANADA)  Rollers Inc’ Nigeria Limited (NIGERIA)  Sekondi-Takoradi Regional Chamber of Commerce and Industry (GHANA)  Southern Alberta Institute of Technology (SAIT) – (CANADA)  The Petroleum Company of Trinidad and Tobago (PETROTRIN)  University of Texas- Austin (USA) Page 37 of 42 National Energy Skills Center Administrative Report 2012 - 2013 7.0 CONCLUSION Over the fiscal year 2012 – 2013, the NESC has demonstrated its commitment to contribute to the energy
 and energy related sector, by providing demand-led technical, vocational and education training in Trinidad and Tobago.
In spite of the challenges in the local and global markets, the future of NESC remains promising, as great efforts have been placed on embracing and enhancing the NESC’s programme offering in alignment with the manpower demands of the energy and energy related industry.

With the commitment demonstrated by the management and staff of the NESC, over the period, the NESC will continue to exceed expectations in the provision of TVET training.
The NESC continues to operate in an environment where the pace of technological change is very fast.

NESC is committed to being flexible to adapt to change quickly and thereby enhancing the profile of the NESC in the local, regional and international TVET training landscape.
International Training: Senator the Honourable Fazal Karim, Minister of Tertiary Education and Skills Training along with His Excellency Musa John Jen, Nigerian High Commissioner to Trinidad and Tobago with the graduating class of forty-three (43) Nigerians held at Point Lisas Campus Auditorium on 2013 April 2.
8.0 PHOTO GALLERY Page 38 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Head of Departments, Campus Managers and Instructors participate in a Professional Development Training Programme during the July August vacation period in 2013 at NESC’s Point Lisas Campus Members of Staff and Trainees of the Mayaro Campus participate in the Dance Past at NESC’s Annual Skills and Fun Day held at Mannie Ramjohn Stadium PHOTO GALLERY Page 39 of 42 National Energy Skills Center Administrative Report 2012 - 2013 Trainees of NESC’s Point Lisas Sound Recording and Music Production Class sing for Mother’s Day Weekend 2013, at Gulf City, La Romaine.
Trainees make a guest appearance at Synergy TV Hundreds attend NESC’s Orientation Ceremony NESC Automotive advice on auto mechanics.
Instructor giving NOTES: of Trainees NESC’s demonstrating Campuses welding skills obtained through practical skills training Page 40 of 42 National Energy Skills Center Administrative Report 2012 - 2013 ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Page 41 of 42 National Energy Skills Center Administrative Report 2012 - 2013 National Energy Skills Center Corner Rivulet and Southern Main Roads Point Lisas, COUVA Trinidad, W.I.
_____________________________________ Tel: (868) 636 8315 or (868) 636 7944 Fax: (868) 636 8542 Email: info@nesc.edu.tt Website: www.nesctt.org Facebook: National Energy Skills Center Twitter: HANDLE@NESCTT 100% Successful Trainees Successfully Placed in Industry Page 42 of 42