Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698837538018.pdf (Saint Vincent and the Grenadines)
CARIBBEAN COMMUNITY SECRETARIAT DETAILS OF THE POST OF SENIOR PROJECT OFFICER HUMAN RESOURCE MANAGEMENT Applications are invited from interested and suitably qualified nationals of Caribbean Community (CARICOM) Member States and Associate Members of the Caribbean Community to fill the abovementioned position in the Caribbean Community Secretariat with assigned duty station in Guyana.

2.
2.

FUNCTIONS OF THE POST Under the direction of the Executive Director, Human Resource Management and working within a team environment, the incumbent is responsible for supporting the human resource management functions particularly as they relate to the following functions: Recruitment and Selection, Compensation and Benefits, Employee Relations and Talent Management activities, for positions up to and inclusive of Senior Project Officer positions or as required.

3.
QUALIFICATIONS AND EXPERIENCE Candidates should possess at least a Bachelor’s Degree in Human Resource Management, Business Administration or Organisation Development, with a demonstrated performance record in the Human Resource Management field plus five (5) years’ relevant experience in the area of one or more of the following: □ A regional organisation □ Public administration □ An international institution □ Large private sector organization Candidates must also possess specialised training and good working knowledge in: □ Human Resource Information Systems (HRIS) □ Talent Management □ Employee Relations □ Compensation & Benefits □ Recruitment, Selection and Manpower Planning In addition, Candidates should also demonstrate the following skills: □ □ □ □ □ Strong oral and written communication skills; Strong interpersonal skills, Emotional Intelligence, exhibiting tact and patience; Strong problem solving and conflict resolution skills; The ability to work harmoniously as a member of a team; Strong research and analytical skills.
A good working knowledge is desired in Project Management, Microsoft Suite (Word, Excel, PowerPoint), Microsoft Outlook, Visio, Projects is desired.

4.
DUTIES AND RESPONSIBILITIES Under the direction of the Executive Director, Human Resource Management, the Senior Project Officer, Human Resource Management will be required to: (a) CONDUCT human resource planning activities such as staff audits, gap analysis and MAKE recommendations in relation to staff levels, structure of units or teams, recruitment policy and philosophy; (b) MAINTAIN Organization, Office, Directorate, Unit Organograms; (c) DEVELOP and MAINTAIN a pipeline of candidates (d) MAINTAIN the Organisation’s Competency Frameworks; ASSIST managers by drafting Job Descriptions; (e) RECRUIT, INTERVIEW, TEST and SELECT applicants to fill vacant positions (f) as required; PREPARE Offer Letters and Employment Contracts for selected candidates; CONDUCT Orientation and ASSIST with induction of new employees; PREPARE standard HR Metric reports as well as adhoc HR reports as required; CONDUCT compensation and benefits audits and analysis and MAKE recommendations in relation to the grade structure, compensation philosophy and policy; (g) (h) (i) (j) (k) MAINTAIN the template for job and/or role descriptions; (l) CONDUCT job analysis, job evaluation and job classifications exercises as necessary; (m) SUBMIT compensation details and UPDATE to Payroll for the processing of Salaries, (n) OVERSEE the approval of Benefits, Allowances and Gratuity payments; (o) LIAISE with benefits suppliers, ensuring that performance in line with agreed Service Level Agreements; CONDUCT skills and training audits, gap analysis and MAKE recommendations in relation to policy and philosophy for learning and development and performance management; ENSURE that directorates/offices progress and UPDATE training plans and coaching plans as needed to address competency gaps; DESIGN, COORDINATE and DELIVER in-house training to address standard or basis training requirements (e.g.
performance appraisal training); FACILITATE training sessions via external experts to address more complex or specialist training needs; EVALUATE all training initiatives and REPORT on effectiveness and alignment with Individual, Department, Corporate goals; ENSURE the timely completion and REVIEW of performance appraisal exercises in alignment with Individual, Department, Corporate performance; (p) (q) (r) (s) (t) (u) 2 (v) the crafting of PROVIDE coaching Performance Goals, Objectives and Key Performance Indicators/ Standards and conducting appraisals as necessary; to supervisors and managers on (w) ADVISE Management and Staff on Company/HR policies and procedures; (x) ENSURE that all HR policies, procedures and contracts are updated in accordance with changes in Labour Laws and published to staff in a timely manner; DEVELOP, MANAGE and MONITOR the success of Employee Wellness, Reward and Recognition programmes; ASSIST in the engagement of HR audits to bring about efficiency in the staff complement where necessary; (y) (z) (aa) PREPARE separation acknowledgements and CONDUCT Exit Interviews with separated employees; (bb) ASSIST Management in handling employee related matters inclusive of discipline and grievances; (cc) PARTICIPATE as the HR Expert in the grievance and disciplinary committee; and (dd) PERFORM other duties in line with job function as assigned by the Deputy Programme Manager, Strategic Management.
5.

EMOLUMENTS AND BENEFITS An attractive remuneration package will be offered.

6.

EDUCATION GRANT The officer shall be eligible for the payment of an education grant in respect of dependent children (including step children and legally-adopted children) who require reasonable education facilities that are not available at the assigned duty station or whose education the officer would not want to disrupt in relocating to take up this appointment.
The grant shall apply to dependent children under the age of twenty-three years and shall not exceed seventy-five per cent of the cost of tuition (including text books), room and board up to a maximum total of EC$16,200.00 per year per child for a maximum of two children at any one time.

The grant is payable for a maximum of five years.

7.
7.

SETTLEMENT GRANT On assumption of duty in Guyana, the officer shall be paid a settlement grant in respect of the staff member, his or her spouse and each eligible child or other approved dependent.

The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.

3 8.

RECRUITMENT AND APPOINTMENT Appointment may be on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation.
It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.
An officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the officer, spouse and children (provided they are below the age of eighteen years, unmarried and dependent on the officer) and for such other dependents as may be approved by the Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.
In addition to passages, the officer will be granted the following transportation allowances: (i) (ii) ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 1250 cubic feet, plus a motor car (if the officer already owns one); the cost of transporting in a single shipment baggage, personal and household effects from the home of the officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and (iii) the cost of packing and crating personal and household effects.
9.

LEAVE The officer will be eligible for the grant of vacation leave at the rate of twenty working days a year and a leave grant after every twelve months of service in respect of the officer, spouse and up to two dependent children.

10.

PRIVILEGES AND IMMUNITIES The officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.

11.
11.

GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE The officer will be required to participate in the Secretariat’s group health and group life and accident insurance schemes.

With respect to the health scheme, the officer will contribute fifty per cent of the premium.

The life and accident insurance scheme is non-contributory.

4 12.
4 12.

SUPERANNUATION An officer on contract shall, subject to his/her services being satisfactory and having completed at least six (6) months of the contractual term of employment be eligible for the payment of a gratuity.

The gratuity shall be at the rate of twenty per cent of the officer’s basic salary, calculated for each day of completed service and shall be payable at the end of the officer’s contractual period (including for this purpose any period of extension or approved leave).
Where the appointment is on secondment, the Secretariat will pay to the officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent of the pensionable salary normally payable to the officer by that employer so as to maintain the pensionable status of the officer in the substantive employment.

13.
APPLICATIONS Applications in English Language with full curriculum vitae details, including nationality, date of birth, work experience, educational qualifications, summary of professional skills and/or expertise, list of professional publications, coordinates (including email addresses) of three referees (at least two of whom must be familiar with the applicant’s work), and other relevant information, should be addressed to: language proficiency, The Executive Director, Human Resource Management, Caribbean Community Secretariat, Turkeyen, Greater Georgetown, Guyana and sent by email to applnhrm@caricom.org 14.
Applicants must complete the Profile Summary Form included with the website notices.

15.

The deadline for the submission of applications is 13 December 2015.

5