Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698836654981.pdf (Saint Vincent and the Grenadines)
SAINT VINCENT AND THE GRENADINES OECS DATA FOR DECISION MAKING PROJECT 2023 POPULATION AND HOUSING CENSUS SCOPE OF WORKS FOR FIELD SUPERVISORS SVG-DDMP-NCS-INDV-2 1.

BACKGROUND 1.1 The OECS Data for Decision Making (DDM) Project is a regional project that seeks to improve the capacity of participating Eastern Caribbean countries to produce and publicly disseminate statistical data for country and regional level analytics.
It will be implemented by Grenada, Saint Lucia, St. Vincent and the Grenadines, and the OECS Commission.

The project seeks to achieve its objective by strengthening both national and regional level capacities and fostering regional coordination.
At the national level, Component 1 and Component 2 of the project will strengthen national statistical systems through (i) statistical modernization and capacity building, and (ii) data production, analysis, and dissemination, with a focus on the population and housing census, living conditions surveys, labor market surveys, and agricultural census.
At the regional level, Component 3 of the project will support the OECS Commission’s mandate for regional integration and the strengthening of the regional statistical system.

Component 4 will support project implementation, and Component 5 will provide a contingency option for immediate surge funding in the event of a national emergency.

The project is to be implemented over a five-year period commencing in 2022.
1.2 In St. Vincent and the Grenadines, the Public Sector Investment Programme Management Unit (PSIPMU) of the Economic Planning Division, within the Ministry of Finance, Economic Planning, and Information Technology (MoFEP) will be the lead agency for the implementation of the Project.

It is in this regard that the project is hiring Service Providers as Field Supervisors to review data collected by Enumerators on residents and households during the 2023 Population and Housing Census.
1.3 The project is structured around the following four (4) components: Component 1 Component 2 Component 3 Component 4 - Statistical Modernisation and Capacity Building - Data Collection, Analysis and Dissemination - Regional Coordination (OECS Commission) - Project Implementation, Monitoring and Evaluation 1.4 The GOSVG will undertake a Population and Housing Census (PHC) in 2023.

This Census is intended to collect data on a wide range of topics from persons in all households across SVG.
The Census collects data on demographics characteristics, education and training and information on those classified as economically inactive, crime, migration and housing characteristics.

The target population is the resident population of SVG on census night.

1 2.
1 2.

DESCRIPTION OF SERVICES Objectives of the Service Delivery for Non-Consulting Services 2.1 The objective of the Service Providers is to be responsible for the supervision of and reporting on the operations/activities of Enumerators assigned to him/her within a given Enumeration District.

2.1 Responsibilities of the Supervisor 2.1.1 Attend all training sessions conducted on how to carry out this Census.
2.1.2 Review and be familiar with the Enumerator’s and Field Supervisor’s manual, the survey questionnaire, and other relevant materials distributed at training sessions.

2.1.3 Ensure Enumerators understand the boundaries of the Enumeration District to which they are assigned; the Field Supervisor shall assist the Enumerator regarding same.
2.1.4 Accompany the Enumerator on interviews as needed, so that it can be observed whether the Enumerator is conducting the interview and using the instruments provided to him/her correctly.

If necessary, the Field Supervisor should demonstrate the correct procedure to the Enumerator, by conducting at least one such interview.
2.1.5 In the event that an emergency arises that is likely to prevent the Enumerator from performing his/her duties, this must be communicated to the Statistical Office immediately; 2.1.6 Relay all difficulties encountered by Enumerators to the Statistical Office; 2.1.7 Instruct Enumerators to, and ensure that, questionnaires are completed using the “face to face” interview method only and as guided by the Enumerator’s Manual, unless otherwise instructed to use another method.
2.1.8 Hold regular meetings with assigned Enumerators, so that all problems faced could be resolved.

Notes of these meetings shall be kept so that information can be shared with the Statistical Office.

2.1.9 Review all questionnaires in the Survey Solution Platform under his/her assignment within three (3) days of submission of Enumerator and assess their completeness as guided by the Manual(s).
2 2.1.10 Reject, return, and discuss with the Enumerator any questionnaire or visitation record with errors and omissions to be rectified.

Questionnaires re-submitted, after corrections are completed, should be reviewed within one day of re-submission.

2.1.11 Assess the quality of each Enumerator’s work, as outlined within the Enumerator’s Manual, and determine the level of support each Enumerator requires.
2.1.12 Resolve any conflicts that may arise in the field relating to census execution and relay all difficulties encountered by Enumerators to the Statistical Office.

2.1.13 In the event of refusals by households to allow assigned Enumerators to complete the census questionnaires, make an effort to have this refusal changed to a completed census questionnaire and indicate every incidence of this on the Refusal Record Form.
In the event that the Service Provider is unsuccessful in having the household in question agree to complete the questionnaire, the matter must be referred to the Statistical Office.

2.1.14 In the event that the Field Supervisor has to perform the duties of an Enumerator, he/she MUST, before so doing, receive approval from the Statistical Office.

2.1.15 Ensure the quality, integrity and confidentiality of data collected by Enumerators.
2.1.16 Ensure proper maintenance of all equipment issued and the secure backup of all data selected.

Collect all software and documentation from the Enumerators assigned to you and ensure the safe return of them to the Statistical Office on completion of the enumeration process 2.1.17 Submit reports and results to the Statistical Office as requested.

2.1.18 Attend ALL meetings called by the Statistical Office.

2.1.19 Provide a final written report on each Enumerator at the end of the engagement.
2.1.20 Perform the duty of Enumerator, in the event that the assigned Enumerator is unable to perform his/her duties and approval from the Statistical Office is received.

2.1.21 Execute the aforementioned or any additional duties or instructions issued to him/her by the Chief Statistician during the course of his/her employment.

2.2 Deliverables 3 2.2.1 Review and ratification of completed Questionnaires/ Interview Records from Enumerators under their purview.
Payment for deliverable is based on final approval of all Questionnaires/Interview Records by the Statistical Office.

3.

CHARACTERISTICS OF THE SERVICE PROVIDER of Non- Individual Type Consulting Services: Procurement Method: Service Delivery for Non-Consulting Services Length and Duration: The Service Provider will be contracted during theJune to Place of work: Qualifications and experience: September2023.
St. Vincent and the Grenadines The Service Provider shall at a minimum, possess the following qualifications and experience:  A minimum of five (5) CXC/CSEC passes (including English).

 Trained by the Statistical Office at a Supervisors’ workshop, and on the use of relevant Census instruments and equipment.

 Experience least assignments in a supervisory capacity.

in conducting at two (2) similar  Experience interviews.
in conducting household survey/census  Previous training and or experience in the use of survey/census instruments and equipment.

 Working knowledge of conducting and supervising surveys/census similar to the assignment described within this Terms of Reference.

 Working knowledge of the geography of Saint Vincent and the Grenadines.

Competencies  Excellent interpersonal, oral and written communication skills.

 Fluency in English (verbal and written) is required.
 Must be Results-oriented, creative, confident, self- motivated and responds positively to feedback  Ability to work well individually and with teams.

 Persistence when faced with problems or challenges.

 Ability to identify issues, opportunities and risks and articulate them.

 Ability to relate to community members and sensitivity to cultural, gender, religion, race, and age differences.

4  Ability to work to given deadlines.

4.


INPUTS BY THE CLIENT 4.1 The Client shall provide the Field Supervisor with all relevant materials and equipment needed to complete the service and access to any other staff assigned to facilitate skills and knowledge transfer.

5.

REPORTING/ SUPERVISION 5.1.

The Field Supervisor will report to the Statistical Office for the proper performance of duties and approval of deliverables.
5.2 At the closing of the contract, the Service Provider’s performance will be assessed by the Statistical Office.

5.3 In accordance with the incident reporting requirements of the project, any accidents, injuries, violence, protests, or other incidents that occur while conducting the census work must be immediately reported to the field supervisor and Statistical Office 6.
COMPENSATION 6.1 The Service Provider shall make his/her own arrangements to pay income tax, social security contributions and to meet any other statutory obligations arising from the agreement.

6.2 The Service Provider will be paid at a fixed rate for the submission of completed census instruments by the Enumerators to which he/she is assigned.

This rate shall also cover transportation and telephone costs.
6.3 The basic payment will be forfeited if: (i) the interview records submitted by the enumerator(s) assigned to the supervisor are not accepted if defaced or messy; (ii) it is determined that the data recorded in the interview records or completed census questionnaire submitted by the enumerator(s) assigned to the supervisor were falsified; 5 (iii) the interview records and questionnaires are not completed using the “face to face interview or any other method approved for conducting the interview by the enumerator(s) assigned to the supervisor; and (iv) the Supervisor in any capacity is answerable for any damages or defects to the tablet or charging device assigned to him/her.
7.

CONFIDENTIALITY 7.1 The Service Provider shall maintain full confidentiality of all documentation and discretion in the transmission or discussion of results with supervisors.

The consultant may not disclose any census information collected nor use them for unauthorized purposes.

7.2 All materials and deliverables produced under this service shall remain the sole property of the Statistical Office.

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