Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698838296540.pdf (Saint Vincent and the Grenadines)
Government of Saint Lucia Ministry of Infrastructure, Ports, Transport, Physical Development and Urban Renewal RENEWABLE ENERGY SECTOR DEVELOPMENT PROJECT TERMS OF REFERENCE FOR CONSULTING SERVICES FOR PROJECT MANAGER RENEWABLE ENERGY SECTOR DEVELOPMENT PROJECT 1 | Page RENEWABLE ENERGY SECTOR DEVELOPMENT (RESD) PROJECT TERMS OF REFERENCE FOR PROJECT MANAGER 1.
Project Background Saint Lucia is an island in the Eastern Caribbean with a population of about 180,000 and a Gross Domestic Product (GDP) of US$1.19 billion.

The country’s economic growth and development are primarily driven by the success of its tourism industry and associated activities.
While electricity is supplied reliably in Saint Lucia, it remains almost completely dependent on diesel-based generation, resulting in high electricity tariffs and substantial price volatility due to the exposure to world market oil prices.

The extremely high and volatile cost of electricity is a major impediment that erodes the country’s competitiveness as it seeks to attract a larger share of regional tourism revenues.
This not only undermines growth in business and services, but also creates hardship and burdens to private consumers, especially the poor.

The lack of diversification in Saint Lucia’s power generation is undermining the country’s development.

Given these challenges, the Government of Saint Lucia (GoSL) has applied for funding towards a Renewable Energy Resources Development (RESD) Project.
The proposed Project objective is to support the GoSL to assess the viability of harnessing indigenous renewable energy resources, in particular geothermal energy.

The project will be coordinated by the Department of Infrastructure, Port Services and Energy (DIPE).

2.

Project Components The project has two components.


Component 1 consists of launch, implementation and supervision of an Exploration Drilling Program (EDP), and (b) the procurement of shared infrastructure which will facilitate the integration of renewable energy in Saint Lucia’s power system.

Component 2 will include implementation capacity enhancement activities and a TA program to strengthen the GoSL’s implementation, technical, and fiduciary capacity to support the program.
the design, validation, (a) The project has two components.

Component 1 comprises all activities related to the 1. geothermal exploration drilling to assess and confirm the viability for development of an estimated 30 MW geothermal power plant.
Component 2 includes a technical assistance (TA) program aimed at: (i) increasing the GoSL’s capacity to implement the project, (ii) strengthening Saint Lucia’s legal and regulatory framework for clean energy integration, and (iii) supporting a reduction in the employment gender gap in the energy sector in Saint Lucia.
Component 1: Exploration Drilling Program (US$16.6 million): This component will finance 2. the following activities: Sub-component 1.1: Exploration Management (US$3.4 million): This sub-component will 3. finance the services of an exploration management consultant (EMC) and related ancillary management/planning services.

The project will engage the EMC for a period of 24 to 30 months to help procure and oversee the drilling program on behalf of the GoSL.
The EMC will carry out day-to-day supervision of civil works and drilling, reporting to the Project Implementation Unit (PIU) Project Manager.
The EMC will, inter alia: (i) review the findings from the pre-feasibility study prepared under the GRDP and make a final recommendation for the drilling program design; (ii) prepare an Interim 2 | Page Resource Capacity Report summarizing the expected potential capacity of a future geothermal power plant in line with UNFC code; (iii) support the PIU to update and redisclose the project’s safeguard documentation based on the final drilling design, as well as obtain any permits required; (iv) provide technical and procurement support to the PIU to prepare the terms of reference (ToRs) for the drilling contractor and infrastructure works, as well as the associated bidding documents; (v) supervise all infrastructure and drilling works; (vi) convene stakeholders to guide the implementation of the drilling program; (vii) conduct well testing; (viii) prepare the final Drilling Report summarizing the results for each well based on the well testing and drilling; (ix) prepare a final Resource Capacity Report based on the findings of the drilling program; and (x) prepare an Interim Feasibility Study on the expected commercial viability of the geothermal resource for power production.1 Sub-component 1.2: Exploration Drilling (US$13.2 million): This sub-component will finance 4. the drilling rig, integrated drilling services, and civil and infrastructure works for geothermal exploration drilling.
Sub-component 1.2(a): Drilling program (US$11.4 million): This sub-component will procure 5. the services of a drilling contractor to undertake a program of drilling activities comprising three or four slim-holes at a depth of approximately 2,000 meters and confirm the existence and characteristics of geothermal resource.

The proposed locations of the drill holes have been identified in the Pre-Feasibility Report, and the final site selection will be completed by the EMC.
The drilling contract will provide the EMC with daily drilling reports for each well, including technical indicators (defined in the Operations Manual, OM).

Access to land required to conduct the drilling program, including the cost of any land leasing and/or acquisition, will be borne by the GoSL.

Sub-component 1.2(b): Drilling infrastructure works (US$1.8 million): This sub-component 6. will finance infrastructure works (access roads, well pads, water supply, well testing equipment, etc.)
required for the drilling program.

The contractor will be required to be on site during the drilling activities to provide site and road maintenance as needed.

The infrastructure contractor will also be required to provide and install the major well testing equipment, as detailed in the OM.

The scope, location and costs of these investments have been pre-identified in the Pre-Feasibility Report, and the final designs will be prepared by the EMC.
Component 2: Capacity Building, Technical Assistance, and Market Engagement (US$4.262 7. million).

This component will finance the following activities: Sub-component 2.1: Project implementation support (US$2.03 million): As detailed in the 8.

Implementation Arrangements section, the GoSL has established a dedicated PIU in the Department of Infrastructure, Ports and Energy (DIPE) under the Ministry of Infrastructure, Ports, Energy and Labor (MoIPEL).
The PIU will provide overall project management and technical inputs on behalf of the GoSL and will be responsible for safeguards, procurement, financial management services, as well as monitoring and evaluation.

This sub-component will finance: (i) the costs of PIU staff, and (ii) operational costs related to the establishment and operations of the PIU.

Subcomponent 2.2: Technical assistance and market engagement (US$2.232 million).
The 9. project will finance technical assistance, local capacity building, support for preparation of the market conditions for private sector investment in geothermal and other forms of clean energy, and the project’s gender integration work (as further detailed in Section F).
Planned activities include: (i) improving the legislative and regulatory framework of the energy sector, including facilitating the integration of geothermal energy; (ii) stakeholder consultations, communications and public awareness; (iii) advisory services and market sounding related to the future commercial development of geothermal resources; (iv) capacity building for key stakeholders, including the PIU, DIPE/MoIPEL, and NURC on topics associated with geothermal and renewable energy development; (v) educational, training and employment 1 A final Feasibility Study will be prepared once delineation drilling is complete (outside the scope of this Project).
3 | Page and (vi) market studies, analysis, and community opportunities for women in the energy sector; education on the potential for direct use applications of geothermal resources, with a focus on those benefiting women.

Additional activities may be identified during project implementation.

3.
3.

Objectives of the Assignment The objective of this assignment is to engage an individual consultant to provide overall and day-to-day supervision and management of the project activities to be implemented under the RESD Project.

4.

General Scope of Services The Project Manager will lead the PIU and shall be responsible for the day-to-day management and coordination activities related to the management of the implementation of the project.
The Project Manager will work closely with the technical staff in the DIPE assigned to the Project and report to the Permanent Secretary of the MIPTPDUR.The Project Manager will also liaise and work closely with LUCELEC, NURC, other sections/units within the MIPTPDUR, the Ministry of Finance, Economic Development and the Youth Economy, and focal points for any other relevant executing agencies throughout project implementation.
The Project Manager will supervise all RESD project activities to ensure timely implementation and will liaise with all relevant Government Agencies and the World Bank.

The consultancy services will be full-time and will be performed on site at the MIPTPDUR Specific Scope of Services In undertaking the assignment, the Project Manager will ensure the successful implementation of the RESD Project, including the following activities:.
 Lead the PIU..  Be responsible for the day-to-day management and coordination activities related to the management of the implementation of the Project.

 Collaborate with the existing PCU of the Ministry of Finance, Economic Development and the Youth Economy, the World Bank, and other relevant line Ministries and Agencies.

 Ensure that project activities are conducted in accordance with the Laws of Saint Lucia and the applicable World Bank Group Guidelines.
 Facilitate regular (e.g., weekly) reporting to MIPTPDUR and other relevant Ministries and issues, including project status, challenges, implementation plans risk agencies on relevant management plans, quality control plans, annual plans, procurement, safeguards, budgets and forecasts, and the results framework for the project.

 Lead the preparation and implementation of the Project activites financed under the preparatory advance.
This may include leading and overseeing the updating/preparation of the Procurement Plan, Project Procurement Strategy, Operations Manual, finalization of the Environmental and Social Impact Assessment (ESIA), among other things.
4 | Page  Ensure timely reporting and preparation of project documentation as needed, particularly with respect to legal requirements (World Bank project reporting requirements, reporting requirements of the GoSL and requests for No Objection and approvals from the respective tenders’ board).
 With the support of the Procurement Officer and the EMC ensure timely procurement of all activities, including drafting Terms of Reference, development of specifications and other technical information required for bidding, preparing bid documents, bid publication, bid opening and evaluation, award of contract, negotiations, and contract supervision.

 Ensure that an effective communication strategy is executed, including community outreach and awareness campaigns.
 Ensure project compliance with the Environmental and Social Impact Assessment (ESIA), Resettlement Action Plan (RAP), and other relevant environmental and social safeguards requirements, as appropriate.

 Work with the Accounting Department of MIPTPDUR to ensure the timely preparation of Interim Financial Reports, financial statements, budgets and forecasts.

 Maintain and update regularly, the Project Operations Manual for effective implementation of project activities.
 Prepare quarterly, results-based reports on the project implementation and financial status for in accordance with approved management, executing agencies, and other relevant bodies, reporting formats for the project  Work with the Financial Analyst of the MIPTPDURr to ensure the timely preparation of the annual budget estimates and quarterly budget allocations within the stipulated dates for submission.
 Prepare End-of-Year Performance Report and take the lead on the preparation of the Procurement Plans with the Procurement Officer assigned to the Project; and prepare the End-of-Assignment Report detailing achieved targets, outcomes, challenges and results against assignment work plan;  Monitor all project-reporting requirements – including project progress, financial, procurement reports, deliverables from consultants, contractors and suppliers – to ensure timely preparation, distribution, review and acceptance.
 Lead human resource responsibilities for all PIU positions (e.g., technical, procurement, financial, M&E, safeguards, communication, administrative and other positions), including – but not limited to – recruitment, onboarding, training, work program planning, performance monitoring and evaluation, and undertaking appropriate corrective actions when required.

 Work with the Government Information Services (GIS) for visibility of the project and its outcomes.
 Work closely with the MIPTPDUR to coordinate and develop schedules for World Bank Project missions.

 Work with the Central Statistics Office and MIPTPDUR to identify mechanisms for capturing of data to facilitate updating or recommending changes to the M&E framework for the project.

 Monitor and update the M&E framework for the project and prepare the Mid Term Review Report and advise Management of corrective action to be taken to improve project implementation including the M&E framework.
 As part of the communication plan, maintain a contact list to facilitate Project implementation.. 5 | Page  Capture and document lessons learned and best practices at the national and regional level to build capacity throughout project implementation.

Perform any other activities identified during project preparation and implementation that are required to ensure successful implementation of the Project.

  5.
  5.

Duration The Project Manager will be engaged on a full-time basis and is expected to commence the assignment on December 1, 2021 A performance evaluation after the first six months of services rendered will be done; contract is renewable up to a period of three years subject to satisfactory performance.

Engagement can cover a period of five years subject to annual performance reviews.
The recruitment of the Project Manager will be carried out considering the internal regulations guidelines already developed in similar projects by the World Bank procurement specialist.

6.

Performance Assessment The activities carried out under Contract this Terms of Reference will be used as the basis to evaluate performance.
Evaluation of the work performance of the Project Manager will take into account the status of Project implementation, the timeliness and quality of the work undertaken, and quality of the supervision, monitoring, reporting, and all other activities required to maintain the Project in compliance with the GoSL and World Bank policies.

7.

Outputs and Deliverables  Hosting of weekly meetings on project status with MIPTPDUR and others as appropriate.
  Preparation and regular update of the Procurement Plan, Project Procurement Strategy, Operations Manual.

Submission for and receipt of the World Bank’s No Objection for these documents.

Publication of the Environmental and Social Impact Assessment (ESIA).

 Reporting and preparation of documentation for all World Bank project reporting requirements, reporting requirements of the GoSL and requests for No Objection and approvals from the respective tenders’ board.
 Documentation for all procurement activities and ensure successful execution of the same.

 Interim Financial Reports, financial statements, budgets and forecasts by providing relevant technical inputs and guidance in a timely manner based on the project implementation plans.

 Quarterly, results-based reports on the project implementation and financial management.

 Annual budget estimates and quarterly budget allocations.
 End-of-Year Performance Reports;  Recruitment, onboarding, evaluation for all PIU staff.

training, work program planning, performance monitoring and 6 | Page  Monitor and update the M&E framework.

 Mid Term Review Report.

 End-of-Assignment Report  Other outputs and deliverables identified during Project preparation and implementation.

8.

Terms and Conditions  When necessary, the GoSL will assign counterparts to assist the Project Manager in executing assigned duties.
 GoSL will ensure adequate office space and equipment is available for carrying out the assignment.

 The GoSL will provide to the Project Manager relevant documents, data, statistics and information required for execution of the Project.

 Any information provided the GoSL to the Project Manager shall be treated as confidential and should not be disclosed to any party.
 The Project Manager shall not be involved in a potential conflict of interest, will undertake the assignment with the highest professional standards and exercise confidentiality in discharge of the assignment.

 To ensure impartiality, the Project Manager must not in any way be affiliated with business entities that are currently providing or are seeking to provide goods or services to the project.
 The Project Manager shall not accept any courtesies/invitations offered from any parties other than the GoSL.

9.
9.

Qualifications and Experience Requirements The successful candidate must have: i. Master’s degree in a relevant field such as , Engineering (civil, mechanical, electrical),Project Management with 8 years’ experience in management and implementation of renewable energy projects OR a Bachelor’s Degree in a relevant field such as Engineering, Project Management with a minimum of 10 years’ experience in management and implementation of renewable energy projects.

ii.

iii.

iv.
ii.

iii.

iv.

v. Demonstrated knowledge of and experience with procurement of engineering services, management of consultancy contracts, and budgeting and reporting Experience working with procedures and operations of multilateral development banks and/or bilateral agencies (experience with the World Bank is an asset).

Excellent interpersonal skills and ability to work across a wide range of stakeholders.
At least 8 years of Public Sector Project Management experience working directly with the private sector in renewable energy development and/or investment Competence, Knowledge, Skills, and Abilities Requirements 7 | Page i.

Excellent written and communication skills.

ii.

Working knowledge of the public and private sector, preferably, direct working experience with government, community-level interests, resource users and community groups, private sector and international organizations; iii.
Experience in project review and project systems development.

iv.

v. vi.

Ability to communicate effectively in written and oral formats and to prepare reports; Strong leadership capabilities and a demonstrated record of successful leadership of multi- disciplinary teams; Strong awareness of particular needs of vulnerable groups which include women, youth, elderly as well as the socio-economically and geographically marginalized; vii.
Knowledge of World Bank procurement and financial management guidelines; viii.

Functionally computer literate, possessing operational skills in word-processing and spreadsheet application, including software programs such as Word, Excel, PowerPoint, Microsoft Project; ix.

x. xi.

xii.

Appropriate involvement and/or experience in similar projects in Saint Lucia.

Experience working in developing countries in general and in the Caribbean Region in particular, is an asset.
Ability to communicate accurate information concerning processes, policies and procedures to diverse project stakeholders; Experience in the development and implementation of stakeholder engagement strategies Ability to handle diverse stakeholders tactfully, courteously and diplomatically; xiii.

Must be of high integrity, transparent, and accountable; xiv.

Ability to establish and maintain effective working relationships with relevant agencies and bodies involved in the implementation of the project; xv.
Maintain integrity and confidentiality in the discharge of services and of all documents and information made available in the discharge of these services; xvi.

Execute all services to the best ability and in accordance with approved and recognized international code and ethics of the profession; xvii.

Assist with any other mutually agreed upon tasks deemed necessary for the success of the Project.
Ensure that project activities are carried out with special attention and sensitivity paid to vulnerable groups, which here in will include women, youth, elderly as well as the socio-economically and geographically marginalized.

Acceptance and Approval __________________________ 8 | Page Mr. Ivor Daniel Permanent Secretary Ministry of Infrastructure, Ports, Transport, Physical Development and Urban Renewal 9 | Page