Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698838235084.pdf (Saint Vincent and the Grenadines)
TERMS OF REFERENCE Project Manager Position Unleashing the Blue Economy of the Caribbean (UBEC) SVGUBEC-C-IC-1 1.

Background The Blue Economy is defined as an approach to promote sustainable and integrated use of marine resources for economic growth, improved livelihoods, and job generation while preserving the health of ocean ecosystems.

It covers a range of interdependent sectors, including fisheries, coastal tourism, and waste management.
Fisheries, for example, provide the hospitality industry with quality and affordable seafood, while the tourism sector supports fisher livelihoods and generates employment.

Waste management, meanwhile, is crucial to the health of fisheries and other marine resources and ecosystems which are, in turn, critical for the beaches and other natural assets that attract holiday makers.
Going forward, anticipating and adapting to the impacts of climate change will be an essential component of the blue economy, ensuring that low-carbon and climate-resilient measures are incorporated across sectors to ensure sustainability of marine resources and continued generation of their benefits.
The Government of Saint Vincent and the Grenadines (GoSVG) aims to advance the economic, social, and cultural development of the archipelago by realizing the full potential of its blue economy sectors in an integrated and climate-resilient way while protecting the health and biodiversity of its marine space.

On its pathway towards blue growth, Saint Vincent and the Grenadines (SVG) has devised several projects and strategic plans that helped protect its blue space and grow the island’s blue economy.

2.
2.

Project Description The Unleashing the Blue Economy of the Caribbean (UBEC) will be implemented as a Series of Projects (SOP) in three distinct five-year phases over a fifteen-year period (each project will have a life cycle of five years) involving multi-sectoral blue economy investments to support Caribbean countries to strengthen their climate resilience and accelerate economic recovery from the impacts of COVID-19.
Phase 1 of UBEC, to be implemented between fiscal years 2022 and 2028, involves Grenada, Saint Lucia, Saint Vincent and the Grenadines, and the OECS Commission and focuses on three interrelated blue economy sectors: tourism, fisheries, and waste management.
The project development objective of the SOP and Phase I is to strengthen the enabling environment for the blue economy, economic recovery, and resilience of selected coastal assets in participating countries and provide immediate and effective response to an eligible emergency.
Phase I of the SOP is designed to foster economic recovery and support marine and coastal resilience in Grenada, Saint Lucia, and Saint Vincent and the Grenadines (SVG) by strengthening the sustainability and competitiveness of two critical, interconnected sectors – tourism and fisheries – and one underlying enabling infrastructure service, waste management.
The SOP will achieve its objectives by: 1) strengthening regional and national policies and institutional 1 frameworks to bring back business and attract new investments, (2) scaling up innovative financing mechanisms aimed at enhancing employment and productivity in the tourism, fisheries, and waste management value chains through establishment of a regional MSME matching grant program and a regional climate-risk fisheries insurance scheme, (3) supporting investment in coastal infrastructure to reduce risk and leverage private investment in blue economy activities and strengthen climate resilience, and (4) adopting a contingency emergency response mechanism to respond to future extreme weather events.
The SOP consists of four components: (i) Strengthening Governance, Policies, and Capacity Building; (ii) Scale Up Access to Finance and Infrastructure Investment; (iii) Contingent Emergency Response Component (CERC); and (iv) Project Management, Monitoring & Evaluation, and Communication.
The Project Implementation Unit The Government of SVG (GoSVG) is establishing a Project Implementation Unit (PIU) at the Ministry of Tourism, Civil Aviation, Sustainable Development and Culture (MoT) responsible for implementing the UBEC project national-level activities and coordinating with relevant ministries, including but not limited to Ministry of Agriculture, Forestry, Fisheries, and Rural Transformation, Ministry of Finance, Economic Planning, Sustainable Development, and Information Technology, and Central Water and Sewerage Authority.
The PIU will have the following positions: Project Manager, Financial Management Officer, Procurement Officer, Environmental Specialist, Social Safeguards Specialist, Monitoring and Evaluation Specialist, Communications Specialist, Technical Blue Economy Specialist, Fisheries Specialist, Waste Management Specialist, and Tourism Specialist.
The PIU will be a fully integrated part of the MoT structure, relying on UBEC resources to deliver UBEC Project activities, including project planning, financial management, procurement, monitoring and evaluation, environmental and social safeguards, and reporting in accordance with both Government and World Bank requirements.

3.
3.

Objectives of the assignment The Government of SVG is seeking a full-time Project Manager to lead the PIU and to lead, supervise, coordinate, and ensure the carrying out all UBEC national-level activities.

The Project Manager will operate at Ministry Head of Division level, participating in Heads of Division meetings, and liaising closely with other Heads of Division on a daily basis.
This position will work in close collaboration with Ministry staff, and under the general control and direction of the Permanent Secretary of the MoT and the World Bank.

4.

Duties and responsibilities a.


Leading, coordination, supervision o Lead the establishment of the Project during its initial stages including the recruitment of project staff, the establishment of policies, procedures, manuals, and systems, and 2 the development of relationships with key internal, government, and external stake- holders.

o Establish, lead, and supervise the PIU.

o Lead, coordinate, supervise and ensure the delivery of all Project activities.
o Attend Ministry Senior Executive Team meetings and lead discussions on Project ac- tivities.

o Ensure Project implementation complies with World Bank policies and procedures.

o Represent the Ministry at inter-governmental and regional meetings relevant to Project activities.

o Coordinate with other Ministries working in areas relevant to Project implementation.

o Lead the development and annual review of the project risk management plan and en- sure all risks are appropriately managed and mitigated.
o Oversee training and capacity development program.

o Act as Secretariat to the Project Steering Committee.

o Manage internal and external communications with respect to Project activities.

o Coordinate stakeholder engagement b.

Planning and Management o Lead the development of the Project Annual Work Plan and Procurement Plan.

o Lead the development of the Project Operations Manual (POM).

o Ensure Project activities are aligned with existing national policies.
c. Budget and Finance o Lead the development of the Annual Budget.

o Ensure the effective management of the project budget.

o Report on the progress of project budget utilization and forecast expenditure to the Permanent Secretary and Heads of Division (monthly or as required).

o Oversee the preparation of quarterly financial reports to the World Bank, and the deliv- ery of the annual independent project audit.
o Manage and remain accountable for expenditures against budget based on accurate fi- nancial reporting.

d. Project Reporting o Ensure the delivery of a quarterly monitoring and evaluation report to the Permanent Secretary of the MoT and World Bank.

o Oversee reporting against the Project Results Framework.

o Coordinate the preparation of the six-monthly Project Progress Report, for submission to the World Bank and the Project Steering Committee.
o Provide details on Project progress for the Ministry Annual Report.

e. Advice o Provide high-level strategic and operational level advice to the Permanent Secretary of the MoT, and the Government as required.

f. Performance Appraisal and Staff Supervision o Manage the performance of the PIU staff in line with the Government staff performance management system.

o Develop Terms of Reference for PIU staff and ensure they are kept up to date.
3 o Recommend to the World Bank on decisions relating to staff recruitment and termina- tions.

g. Technical Key Results Areas o Maintain necessary level of technical and operational skills to supervise PIU activities.

o Oversee the preparation, execution and delivery of outputs for all contracts relating to project activities.

o Overall responsibility for project quality, duration and cost.
o Lead recovery decisions to reroute project activities/ resources to ensure re-alignment to established deadlines and benchmarks h. Administrative Policies and Procedures o Ensure PIU compliance with the Public Service Commission and Government of SVG administrative policies and procedures, and contribute to reviews of these as required.

i.

Other Duties o Perform any other duties as requested by the MoT and/or the World Bank.

5.
Expected key deliverables The Project Manager will be responsible for supporting the implementation of the Project Preparatory Activity Plan including the following specific deliverables, with the support of the PIU and Ministry staff: Key Deliverables Project Operations Manual Terms of Reference for PIU staff Work Plan, Procurement Plan and Budget Documentation required for Audit Project Progress Report Performance Management Reports for PIU staff Interim Financial Reports (to World Bank) Monitoring and Evaluation Report Participation in Senior Executive Team meetings, including presentation of progress report Timing Upon commencement Upon commencement Upon commencement and annually Annually or as requested Every six months or as requested Every six months or as requested Quarterly or as requested Quarterly or as requested Monthly or as requested 6.
Duration, location, coordination, and reporting arrangements ▪ Duration.

The Project Manager is a fulltime consultancy with an overall duration will be for five (5) fiscal years.

The initial contract duration would be two (2) years, then renewable based on performance.

▪ The contract is subject to a probationary period of six (6) months and may be subject to satisfactory achievement of key deliverables.
▪ Performance will initially be reviewed after three (3) months, and thereafter subject to annual reviews.

4 ▪ Location.

This is a full-time position based in Ministry of Tourism PIU in Kingstown, St. Vincent and the Grenadines and may involve travel to other communities.

The Project Manager will work from the UBEC PIU where he/she will be assigned a workstation and will participate in face-to-face or virtual meetings.
He/she will also be required to visit project work sites to monitor overall implementation of all activities.

▪ Coordination.

The Project Manager will frequently and adequately coordinate with all PIU staff and staff from the project implementing ministries.

▪ Reporting arrangements.

The Project Manager will report to the Permanent Secretary of the MoT and the World Bank.
He/she shall establish solid working relationships with pro- ject executives (board, senior officials of Government of SVG and World Bank staff).

7.

Eligibility The position is open to citizens of SVG and those eligible for a work permit in SVG.

8.
8.

Selection Criteria ▪ Qualifications A Master’s Degree in Project Management, Economics, Business Administration, Engineering, Natural Resource Management or other related disciplines with at least five (5) years of relevant professional experience in managing projects of similar scope in the Caribbean.
OR A Bachelor’s Degree in Project Management, Economics, Business Administration, Engineering Natural Resource Management or other related disciplines combined with at least 10 years of relevant professional experience in managing projects of similar scope in the Caribbean.
Training and/or certification in Project Management will be an asset ▪ Experience and skills o Experience managing projects and project staff and resources, and in roles with similar responsibilities; o Experience managing project budgets, with financial systems, and with financial re- porting; o Experience preparing project documentation, including policies and procedures; o Experience delegating responsibility to respective staff members based on discipline; o Experience with project reporting, including: presenting project progress in visual for- mats, and writing/ preparing clear and concise project reports; 5 o Experience in interpreting relevant legislation, policies, procedures, and processes of government; o Experience using Microsoft Projects or other project management software to present project information such as cost, schedule, budgets as well as to monitor outputs against established benchmarks.
o Experience managing donor-funded projects, especially involving international devel- opment banks and institutions is strongly preferred.

o Experience with blue economy projects and programs is strongly preferred.

o Excellent communication skills in English (speaking, reading, and writing), o Able to communicate in a clear and structured manner to a broad range of audiences; o Strong ethics, high level personal organizational skills, and ability to manage own workload; 6