Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698833236790.pdf (Sierra Leone)
Ir r'i r ' a I /iV DE D PROTOCOL OFAGREEMENT BETWEEN THE REPUBLIC OF SIERRA.
LEONE AND THE AFRICAN DEVELOPI\{ENT FUND ; AND CONSOLTDATTON PROJECT) FINANCIAL MANAGEMENT IMPROVEMENT PARLIAME NT I.IBR,{A T Fol4,.rg iliLl FBEFIOI/YN ,,1I l' T I I I I - I PROTOCOL OF AGREE}{ENT I BETWEEN REPUBLIC OF SIERTTA LBONE ANID i:tEE AFRICAN DEVELOP},IENT FTIND I EIC FINANCIAL MANAGENIENT IMPRO\TENIENT AND CONSOLTDATTON PROJECT) I I a PROJECT ID No GRANT No : P-SL-K00-007 :2100155027317 Proto o1 of Agreement (heleinatter lefered is entered into this 2.1{ ent ) to as the day of L , between the REPLIBLIC OF (hereinafter refened to as the "Recipient") and the A ,\@NT Ft-lND (hereinafter refered to as the "Fund' SIERRA FRICAN ').
ffiY{HEREAS the Recipient has requested the Fund to support the ffiiro*ion of the Public Financial lvlanaseurent Improvement ffitttiaation Project (heleinafter refen'ecl to as the "Project") by ;'d;Grant.to the Recipient in the arnount specified heleunder; E the Project .is being co-financed by the United ent for Intemational Development ("DFID"), the ("EII') and the International Development Union I r L E I I I I 't WHEREA S th R p en 1 t h th foreign crurency osts and p art f th 1 as r qu Sted th Fund to finan al c part urrencv costs of th o C o J of Proj ect 2 WIIEREAS the Recipient has declared its commrtment to the execution of the Project; 5. l,rab und W}IERE AS the Pr soc1allv desr ab th and tiviti es of rh Fund oJ ec t s onS titu hni c allv -feas b e t S a su1tab e bas I S e onom c v alI r fo fin anc ng 6 W}tsRE AS th MinIstry f Fo (heremalter referred to a S MoFED ) Servi ce S elTa Leon (heremafter T Fxeiuting Aeencies for th ProJ ect fe I nanc and Econom c D e o f h t opm nt ReC p nt and Aud t to as AS SL ) shal be the d1Te { 7.
WHEREAS th e F d h un as a foregomg to pro d a Gr an t to rh on here Inafter s forth; ed on th bas S R C p nt u po 1 l1t r a a, of the th t nn S and - NOWTI]EREFORE i-the parfies hereto agree as follows: { l i I l I I ,:5- -3- ARTICLE I GENERAL CONDITIONS-DEFINITIONS a I I I I I I I I .section 1.01.

General Conditions.
General Conditions.

The pafiies to this Agleement accept a1l the provisions of the General Conclitions Applicable to Protocols of Ag'eements .for Grants of the Af ictut Development Fund (hereinafter referred to as the "Genet'al Conditions").

as arnended fiom time to time, with the same force and effect as il they rvere fu1ly set forth herein.

Section 1.02.

Definitions.


Whenever used in tiris Agreement, unless the context otherwise requires, the several terrns clefined in the General Conditions shal1 have the respective meanings therein set fofth.

ARTICLE II THE GRANT .

Section: 2.01.

Amount.

The Fund ag1'ees to grant to the Recipient, frorn the ordinary resources ol' the FLrnd.

3n cnrount in r arioLrs convertible curencies, otl-rer than the currcncv o1 the Recipient.
not exceedins -the equivalent of Tu,o Nlillion l'iuee Hundred Thousand :IJnits of-Account (LIA 2.300,000) (the "Unit of Account" being defined in Aiticle 1(1) of the Agreement establishing the Fund).

,l z !

-l I : I I I : i { E -4- I E Section 2.02.

Pu ose.

The purpose of the Grant is to finance part of the foreign cr[rency costs and part of the local culrency costs of the Project described in Annex I of this Agreement.

Section 2.03.

Allocation.


The Grant sha1l be allocated to various categories of expenditure of the Project in conformity with Annex lI of this Agreement.

ARTICLE III CONIDITIONS PRECEDENT TO ENTRY INTO FORCE Section 3.01.

Conditions Precedent to Entrl' into Force.

Thi-q Agreement shall enter into force on the date o1 signature b1 the Recipient and the lrund.

E -1 \RTICLE IV CONDITTONS : PRECEDENT TO FIRST DISBURSEMENT; OTHERCONDITION Section 4,01. .

Conditions Precedent to First Disbr-rrsernent.


The ilbli$ationif the Fund to.make the first disbur'sement of the Giant-sbdll'- belqnditional r:pon the enty into force of the Agre.ement in accoidancE-: .

with Section 3.01 abor.e and the submission br' evidence; in fonn and substance satislectory' -ro fulfillmenr of the lollor.r ing conditions: thg the Recipient ol Fund, of -the _"-= 'I I .
, t I I i I I I I I I -5- TI I T i) The opening of tu'o (2) tbreign culrencv denominated Special Accounts at the Central Bank of Siera Leone for the depoSit of the proceeds ofthe Grant; and , a ii) The establishrnent of a Project Mana-eetnent Unit ("PMU") in the MoFED which will require the appointment of a Coordinator, a Financial lvlanageucnt Specialist and a Procurement Specialist, eacl.r uith skills and qualifications acceptable to the Fund.

Section 4.02.

Other Condition.


The Recipient shall, within three (3) months of the date of signature of this Protocol of Agreernent, sign a Mernorandurn of Understanding (MoU) betu,een the Recipient, International Developrnent Association (IDA) and the African Developnrent Fund, in form and substani.e acceptable to the Fund, that scts out jointly agreed procedures and arrangements for the joint financing of.

and serves as a coordinating frameu'ork fbr the Project.
ARTICLE V REPORTING AND MOMTORING Section 5.01.-The Recipient sha1l ensure that: i) The Executing 4\gencies shall prepare and fi.rmish to the Fund, a E quarlerl.v progress l'epol't, \\,ithin thifi1'(30) calenclar days of the - end of each qr:afien and : I l j -6- ii) The Executing Agencies sha1l prepare and fuitrish to the Fund, a Project Completion Repoft, rvithin six (6) rnonths following , Proj ect completion.

Section 5.02.

Audit.
The Executing Agencies shall submit to the Fund, within six (6) months after the end of each financial year, two (2) sets of annual audited financial statements tosether u'ith the auditor's repofis and managernent letters as follorvs: i) ii) For,activities managed by the Ministry of Finance and Economic Development, the audit q'ill be conducted b1' the Audit Service Sierra Leonel and For activities rnanaged by the ASSL, the audit rvill be conducted by a con.rpetent and independent l''iur of auditors, appointed by the ASSL in accordance ri,ith audit terms of reference approved by the Fund.
5 ARTTCLtr YI DISBT]RSEMENTS AND APPLICATION OF A]\4OUNTS DISBIT'RSED Section 6.01.

Disbursements.

The amount oT the Glant shall be disbursed by the Fund, subject to the provisionsbfthis ,\greernent and the General Conditions, lbr the purposcs set loflh in this Agreemer.rt for: expenditure.made in respect of the cost of goods, uorks a4d- seryis!5 i I i l l : : required for the Project.

Disbursements shall be rnade in accordance with the Fund's Disbursement Policies and the Disbursement Letter.
I a Section 6.02.

Deadline for Final Disbursement.

The Closing Date shall be 30th September 2018 or such latel date as sha11 be agreed uporr in rtiting between the Recipient and the Fund for purposes of Section 5,03 (1Xg) of the General Conditions.

Section 6.03.

Application of Disbursements.

Arnounts disbursed on account of the Grant sha11 be applied b,v the Recipient solely for the purposes for *hich thel'u,ele disbursed.

ARTICLE YII PROCUREMENT OF GOODS WORKS AND SERVICES HEG=EE Section 7.01.
All procurement of goods and serr-ices financed by the Frind'under this Project u,ill be caried out in accordance rvith World Bank Procurernent and Consultant Guidelines.

as the case may be, using the relevant \\zorld Bank Standard Bidding Docur.nents (SBDs), and in:'accordance with the Mernorandum of Understanding to be sigtred-between'.the Republic of Sierra Leone, the IDA aad the lAfrican Developmept Fund pursuant to Section 4.02 of this - Agreement .

-8- Section 7.02.
-8- Section 7.02.

Procurement ofcontracts for goods above UA 325,903 per confact will be calried out using Intemational Competitive Bidding (ICB) procedures.

Contracts with an amount lou'er than UA 325,903, but equal to or above US$100,000 ma.v be procured I through National Competitive Bidding QICB) procedures.

Contracts with an amount below UA 65,181 may be procured using Shopping procedures.

Section 7.03.

Procurernent of non-consuiting services rvill lbllow procurement.
procedures similal to those stipulated for the procuiement of goods, depending on their nature.

The applicable methods shall include ICB, NCB, Shopping, and Dir.ect Conrlacring.

Section 7.04 Procurement of consultancy services u,il1 be caried as follows: Consulting Firms.

The selection method sha1l be chosen among the following: Quality and Cost Based Selection (QCBS) r,,,,henever possible; Quality Based Selection (QBS); Selection under.
a Fixed Budget (FBS); Least Cost Selection (LCS); Single Source Selection (SSS) as appropriate; and Consultant's Qualifications (CIQS).

.,:.

Individual .

Consirltants.

Individual consultanti rfill..be selected by .

;"ffi ff::::, T ;.

H:i T: ;T::;:.ur .

"',"' in ac c'r-danc :'j l I l I ' l l l i j. )

1 !

I Ii r- -9- ARTICLE \'I[ MISCELLANEOUS PRO\ASIONS 3 Section 8,01.

Authorized Representatives.


Tl.re Minister of Finance and Economic Development of the Recipient or such other person as the Minister may designate in r.rn'iting shail be the authorized representative for the puposes of Section 9.02 of the General Conditions.

Section 8.02.

Date of the Asreement.

For all purposes of this Agreement, the date thereof shall be that appearing in the opening sentence ofthe Preamble hereof.

Section 8.03.

Addresses.


The follorving addresses are specified forthe pirrposes of Section 9.01 of the General Conditions: l i I .

t f - For the Recipient: To the attention of: tr'or the Fund: -10- Mail Addressl Minister of Finance and Econornic Development Treasury Building George Stleet Freetown SIERRA LEONE Teleplrone : (232) 22.22.22.

1 I Fax: (232) 22.22.84.72 E-mail: ekoroma mofed.


sov.sl and marahkm I @yahoo.com Ministel of Finance and Economic Development Mail Address Headquarters African Development Fund 01B.P, 1387 Abidjan 01 COTE D'IVOIRE Cable Address : AFDEV I\BIDJAN Telex Adclress :23717123198 Telepl.rone : (225) 20,20.44.14 / 20.20.40.47 Fax: (225) 20.20.49.82 Temporary Relocation Agency' .
Afiican Development Fund 13, Avenue du Ghana Fax: 71 102 055 (216) 71 351 933 7l 102 679 To the attention of: Director': Governance;Econornic and Financi al ManagemenlrDepadment -/^ -,/.

I ffi , T II + !

I I I I i I !

B EII t I I I I I : l I I I I I I I I I I E 'l I E i .
l 1 i I 1 I l IN WITNESS WHERJOF the Recipient and the Fund, each acting through its authorized representative, have signed this Agreement in two (2) original colrnterparts il English on the date first above written, , a FOR THE REPt]tsLIC OF SIERR{ LEO\T KAIFALAMARAH MINISTER OF FIN-ANCE AND ECONOMICDEVELOPMENT FOR THE AFRICAN DEYELOPMENT FTIND :.-v .\ ALYABOU.SABAA VICE PRESIDENT i( t:- ;-- ATTESTED BY; I ,,: ]:'CECILIA AKINTOMIDE VICE ER.ESIDENT SECRETARY GENERAL :!-* I I 12 ANNEXI PROJECT DESCRIPTION \ \ ..
This Project is designed as a capacity building intelvention using the Institutional Support Project instlument to respond to the core thrust of the Government of Sierra Leone's Public Financial Managernent (PFM) Reform Strategy.

The overarching goal is to improve budget planning and credibility, financial control, accountability and oversight in government finances aiming to strengthen public sector and economic managernent.
Tlrrough strengthened institutional capacity for the deiivery of effective PFNI and o'u'ersi_r:1rt.

tl.rc- cxpected outcome will be: (i) enhanced fiscal discipline; (ii) stlategic allocation ofresources; and (iii) efficient serv'ice delivery'.

Table of proiect components 'i .'

L Component 1: i Enhancing i Budget Planning, iand Credibility Component 2: Financial Control, i Accountabilily, qvcrgleht i-al4 '4".. r. .,, :ltr-r1rt.
Training in r.nacroeconon.ric modeling, fiscal ' risk managernent & reportint.

Technical Assistance (TA) suppoft to in.rplementation of the Public ,Investment , .

Suppo'rt for strengthening buclget ftameivbr!

and lorrnulrtion, i Ertubtitt n'tent of Single Treasul)' Account' .

Trainir.rg ancl capacitl''building ir.r acqountin& and fiiancial reporting; intelnal audit; aid management, Monitoring-^ & ' Evaluation; and ?r!- nroctiremettt ccrtlfi catlotl I I 13 I .
Training lor LegislatLrre in gender-responsive j budgeranall'sis and reporting on audit reporls ' .

]'raining for civil society in gender-responsivq, budget ana11'sis.

advocac-y, oversight and nronitoring.

.

Techrrical support fbl the ro1l-out of the Integlated Financial \4anagement Information _ S),s!94 (IF!IS)and tlaining qn lFl!

!, _ -__ ' Technicai support for revenue and tax policy.

.

Technical support to consolidate Customs a Regulations. '
Training in tax adrninistration Information Technologl, s,vstem (200 staft). '

Plocurement of hard'nvale and lelated sotbvare.

i TA suppolt for pleparatio4 of .

budgets.

Training 31 local council level in reporting, collection and account for intemal audit and procurement.

PETs conducted in education and health multi,vear t financial 1'evenue; Recruitment of dedicated specialist and adrninistrative suppofi .

Production of aunual self Public Expenditure Framework Assessment.

.
.

Short term TA for designing lequirenlents (lv1&E franer.i'ork).

I I I _1 Component 3: Strengthening of Revenue Mob'iiization & Adririnistration Systerns Component 4: r Strength6ning Local Govemance, Financial Management and Accountability ,_Sy_s!9g1s_ Component 5; ' PFM Reforrn : Coordination and , Pioject Manasernent I I I a I I Lo_els1lc sLrpport.
a Zl reporting ..]'' l -14- ANNEXII ALLOCATION OF TIIE GRANT , a The present Annex indicates the categories of expenditure to be financed out of the resources of the Grant and the allocatior.r of the resources to each category financed.

Categories of Expenditure fUA Thousand) I Goods .

II.

Services I m. Operating Cost Fo reign Crrrrencr' Costs Local Currencr- Costs Total 835 1,095 0 92 1 2 1 160 927 1,213 160 Total Cost 1,927 373 2,300 t',' l I PAiLIAMENT LIITAiY TOWEi HIII.

;IIEETOITN