Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698832555988.pdf (Sierra Leone)
5PA 3q: gEvELOp { q /,V DE SI I I'I'I,EM EN'tA IIY PROTOCOL OF AGREEMENT BE',t'Wl:EN 'l'll]: R}:t'uDt,t(' ol' stl:RRA t.EoNE ANt' 'l'l I ]: A rR t('A N t)l:\t l: t.( )t)M l:N'r l'Lt N l) (SIII'I'I,}]MI]N'I'ARY GRANT FOR THE THREE TOWNS wA'r'E,R SUpply AND SANITATION PROJECT) / \ :'-I1._J16 + R HIL \_, t+ E. llL L t E q .. t: t:: J: l l .i r rlE I SUPPLEMENTARY PROTOCOL OF AGREEMENT BETWEEN THE REPUBLIC OF SIERRA LEONE AND THE AFRICAN DEVELOPMENT FUND (SUPPLEMENTARY GRANT FOR THE THREE TOWNS WATER SUPPLY AND SANITATION PROJECT) PROJECT ID GRANT NO.
: P-SL-E00-007 :2100I55034566 This SUPPLEMENTARY PROTOCOL OF AGREEMENT (hereinafter referred to as the "Supplementalv Protocol") is entered into this I between the REPUBLIC OF SIERRA LEONE (hereinafter called the of 1 "Recipient") and the AFzuCAN DEVELOPMENT FUND (hereinafter callcd the "Fund").

The Recipient and the Fund are hereinafter individually referred to as a "Party" and collectively as the "Parties".

WIIEREAS thc ltccipicnt antl tlrc liund crrtcrcd into a Protocol of Agrcctncttt rlutcd .
'l l)cccnrhcr 1010.

(irarrt No.

2100155018971, Projr-.-t ll) No.

l'-Sl.-l:A0-(Xl I (hcrcinalicr rclcrrcd to as the "lnltlrl |trolocol").
whcrchy thc liund providcd a grant, from the ortlirrury rcsourccs ol'thc [und, to the Recipient in an amount not exceeding Fourteen Million Seven Hundred Thousand Units of Account (UA 14.700,000) (the Unit of Account being defined in Article l(l) of the Agreement establishing the Fund) (hereinafter referred to as the "Initial Grant") to finance the Three Towns Water Supplv and Sanitation Project (hereinafter referred to as the I I I I i I I I I I I T A It It T L t I I L I i L I L L L t- t t l. I II I I I !
i !

I I I I I I i I v 2 "Project") as described in the Initial Protocol and in the Annex hereto; 2.
WHEREAS it has been determined that the Initial Grant is insufficient to achieve the development goals of the Project and additional resources are required to extcnd thc network of connections in the three (3) cities to target additional households and crcatc opportunities for employment lbr youths ; l Wllt:RtlAS the Recipient has requested thc Fund to provide additionll support tbr the Project by providing a supplementary grant in thc anrount spccilicd hereunder; 4.
WllllRUAS tlrc l)r<r.jcct is hcing implemented through the Sierra Lconc Watcr (\rnrpuny (hcrciiullcr rcll'rrcd to as "SALWACO" or thc "Erccuting Agtncy") untl tlrc sunplcnrL'ntury grant shall be implcrncntcd using thc $unc inlplctnclltution arrangcments as providcd undcr thc lnitiul l'rolocol; untl 5.

WIIEREAS tlrc l:urrtl lras ngrccd on thc basis, inter alia, of the foregoing to cxtcnd a supPlcrrrcntary grant to the Recipient upon the terms and conditions hcrcinalier set forth.
NOW THEREFORE thc l'arlics hcreto hereby agree as lollows -l ARTICLE I GENERAL CONDITIONS - DEFINI TIOrS I I Section LOl.

General Conditions.
General Conditions.

The Parties to this Supplementary Protocol accept all the provisions of rhe General Conditions Appticable trt Pruttocols of Agreentent for Grants of the African Developntenr Fund, (hcrcirtrlicr rcll'rrcd to as the "General Conditions,'), as may be :urrrrrtletl li.rrr I irrrc t. rirrrc, rvitlr thc sarnc tbrce and effect as if they were lirlly sct li rtl;1 1r",.

,r. $eotlorr l,(ll, L)cliniliorrr.


Wlrt.rrcvcr rrsctl irr this Supple rnentary ttttlt'ss llrc c()nlcltl ollrclrvisc lct;rrircs, llrc scvcral tcrms Irol(rrol, dclllrotl irr tlrc ( icrrcrll ('orrtlitioris slrall huvc tlrc rcspcctivc mcaning lltcrt'trr ..,t'l lirrt lr.

ARTICLE II THE SUPPLEMENTARY GRANT Scction 2.01.

Amount.
Amount.

The Fund agrees to provide, from its ordinary rcsources, a supplementary grant to the Recipient in an amount in various convertible currencies, not exceeding the equivalent of Three Hundred Seventy Thousand Units ofAccount (UA 370,000) (hereinafter referred to as the "Supplementary Grant") in accordance with the provisions of this Supplementary Protocol and the Initial Protocol.

t ,;^ ( { Section 2.02.

Purpose.


The purpose of the Supplenrentary Grant is to finance part of the supplementary costs of the Project as described in Annex I of this Supplementary Protocol.

Section 2.03.

Allocation.

The Su pplenrentary Crant shall bc allocated to various categories of expenditures o{'thc l'ro.jcct irr conlbrmity with Annex II of this Supplementary Protocol.

AR't't('l.E ilr coN DrTroN Plr r.l('l.l l) l,:N'l''t'( ) u N'r'lt y I NTo FoR CE Section 3.01 .
(irrrditimt cnt to Ent into Force.

This Supplementary l)rot()col shull entcr into lirrcc on the date of signature by the Parties.

AR't'tct,l: tv coN D rTroNs l,ll [:c[:t) ]:N'l' 1'o ['t tts'r t) tst]U RSEMENT Section 4.01.
Conditions l'rcccdr,.rrt to l;irst I)isbursement of the ohligutiort ol'thc l;und to make the first Supplementary Crant disbursement of the Supplcmentary (irunt shall be conditional upon the .l'hc entry into force of this Supplcmcntary Protocol in accordance with Section 3.01 above and evidcncc by thc ll.ccipicnt, in form and substance satisfactory to the Fund, that the Ibllowing conditions have been fulfilled: i F F I j I t r I I I v I I I i I i I I I I I I .l l -5- (r) The signature of an on-lending agreement between the I I Recipient and SALWACO in which the Recipient agrees to transfer the entire proceeds of the Supplementary Grant to SALWACO on terms and conditions acceptable to the Fund; (ii) ( lll) 'l lrc opcning ol' a Special Account at a commercial bank ircucplrrhlc to thc l:und to receive the proceeds of the SuJ)l)lcn rcntnry ( irunt; arrtl 'l'hc ni8l|irlurr rrl triPfilitc [4crnorarrdurn ol'tJnderstanding hclwccn Sn I.Wn('O.
Nltional Youth ('ornrlission and the voe rrliorurl train ing institutcs.

ARTICLE V PARTICULAR UNDERTAKING Scction 5.01 .

Particular Undertakins.

Under this Supplementary Protocol, the Recipient undertakes to implement the Environmental and Social Management Plan and to report on its implementation on a quarterly basis.

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6 ARTICLE VI DISBURSEMENTS AND API'LI CATION OF AMOUNTS DISBURSI'I) Section 6.0 1 .

Disbursement.
Disbursement.

The amounr o I'thc Su pplcrnentary Grant shall be disbursed by the Fund, subjccr k) rhc provisions of this Supplementary Protocol and the Ccneral Conditions.

lbr thc purposes set forth in this Supplementary l)rotocol.

[)ishurscrncrrts will bc made in accordance with the provisions in thc llunk I)ishurscnrcnt tlandbook, as amended and the Disburscnrcrrt l,cttcr signcd by thc Parties.

Both Direct Payment and Special Account nrcthods will bc uscd for disbursement.

Section 6.02.
Section 6.02.

Closing l)arc.

lrorthc puryxrscs ol'section 5.03 paragraph (l) (g) of the Gencral Conditions, thc Closing l)atc is specified to be 3l December 2018 or such luly dutc at rhnll hc agrccd upon in writing between the Rccipicnt and thc lfund.

Section 6.03.

Aoo lication ol' l)isbu cmcnts.

Amounts disbursed on account of this Supplcmentary l)nrtocol shlll bc applied by the Recipient solely for the purposes lirr which tlrcy wcrc disbursed.

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I i I I I I I I I i I i I i I i i I I \- l I i l I i I I I I !

I I i 7 ARTICLE VII ITI NANCIAL MANAGEN,I ENT REPORTING AND AUDITING Scction 7.0 l. Irirranci:rl Mrrr:rgcrncnt.

The Recipient shall keep and nraintain or, cause SALWn ('( ).
to kccp and maintain separate records rrntl l-r<roks of account, rvhiclr slt:rll itlcntily, in accordance with r'orrsistcntly maintained appropriulc uccounting standards and rr':rctices, the activities llnrncctl orrl ol' thc resources of the Strpplementary Grant, pursuurrt to Se cl io n 7 .01 ol the General ('onditions.

Section 7.02.

FinXncial Repolri ng.


Sn I Wn ('( ) slrall prepare (i) on a quarterly basis, consolidated itrttrrinr rrn;rrrrlilcrl lirrllrcial rcports to be submitted to the Fund within tlrirtr 1 lo ) rl:r.t.s ot llre crrtl ol'the quarter rcported on and (ii) quarterly l)t()gl(.\\ r(.1)()r.ls t() lt strbnritted to the l;und within thirty (30) days ol'thc t.rrrl ol tlrc (luitrlcr rcported on.

I I St'elirur 7.03.

Audit.

Thc Atrtlir Scrvicc Sicrr.l l.cone (ASSL) will ;rrrtlil thc Project directly.
or rrllerrurtivcly ouls()urce the audit of the l'roject to an acceptahlc irrtlcPcrrrlcrrt audit lirrn, selected on terms of reference approvcd hv llrc ljrnrtl.

SAI-WACO will be required to submit to the Fund.

thc autlitctl pr'<rject tinancial statements and associated managerrlcnt lcttcr rvithin six (6) months of the end of each financial year audited.

v-- i\ 8 ARTICLE VIII PROCUREMENT OF GOODS AND SERVI CE,S Section 8.01.

Procurement of Goods.


The procurement of Goods will be carried out in line with the Bank's Rrule.s and Procedures for Goods and lilorl<s dated May 2008 arul rcviscd July 2012, as amended from time to time, using the Bank's relevanr Srandard Bidding Documents and as further set out below: (i) The procurement of TVET equipment and start-up tool kits intended to be utilized as itart-up equipment for trained youth groups shall be procured through Shopping Procedures.

Section 8.02 Procurement of Services.
consultancy services requirqd for the execution of the Project shall be carried out in line with the Bank's Rulas urul l,ntccdurcs .fitr the Use of Consultants dated May 2008 and raviscd July 2012, as amended from The procurement of time to time, using the Bank's rclcvant Standard Bidding Documents and as further set out below: (D The recruitment of tcchnical assistants including a contract management specialist, a quantity surveyor, an EntrepreneurshipMSME specialist and a general publicity/media campaign specialist shall be carried out using , r I l I I I t t I I i i I I I I I I \- T 9 thc l;und's Rules and Procedures for the Procurement of I rrdividual Consultants.
Section 8.3.

Procurement review.

All procurement of goods and services will be subject to prior review procedures.
The following documents are subject to review and approval before promulgation: (i) General Procurement Notice; (ii) Specific Procurement Notices; (iii) Tender Documents or Requests for proposal from Consultants; (iv) I I Tender evaluation reports or Reporls on Evaluation of Consultants' Proposals including recommendationg lirr contracts award; (v) Draft contracts if these have been amended and difTer from the drafts included in the tender documents; and (vi) llcports on Evaluation of Consultants' Financial Proposals including rccommendations for contract award, (vii) Minutes of' ncgotiatiorrs and duly initialled contract documents.
Section 8.4.

Procurement Plan.

'l hc l{cci picnt arrd the Fund agreed on a Procurement PIan.

The Rccipicnt shall updatc the Procurement l'lan annually or as needed tlrrouglrorrt thc inrplcrnentation of the l'roject.

The Recipicnt shlll irnplcnrcnt thc l)rocurement Plan in the manner in which it has hccn grantcd approval by the Fund.

Any rcvisions proposcd to tlrc l)rocurcrnent Plan shall be submitted to the ljund lirr its prior approval.

I I I I -l i I I I I I I I I I I I I I !


I I ,k () I I -I0- ARTICLE IX MISCELLANEOUS Section 9.01 .

Authorized Representatives.

The Minister of Finance and Economic Development of the Recipient or any other person as the Minister may designate in writing shall be the authorized representative olthe Recipient for purposes of Section 9.02 of the Ceneral Conditions.

Section 9.02.

Date of ttre Suppleqlenlao/ Protolol.


For the purposes ofthis Supplementary Protocol, the date thereofshall be that appearing in the opening sentence of the preamble hereof.

Section 9.03.

Addrcsscs.

lhe following addresses are specified for purposes of Section 9.01 ol-the Gcneral Conditions: For the Recipicnt: For the Fund: Mail Addrcss Ministry ol' lrinancc and Ilconomic I)c.vclopment Treasury lluilding (icorge Street Irrcctown.
RUPtitlt.t(' otj slllRItA LEONE Tel: (232)2?.22.58.26 Fax: (232) 7?.22.84.72 E-mai I : infir@mofed.gov.sl Mail Address lleadquarters African Deve lopmcnt Fund 0l B.P.

1387 - Abi^djan 0l REPUBLIC OF COTE D'IVOIRE Tel: (225)20 26 44 44 Fax: (225) 20 32 65 45 I I I I I I I i !- i:."

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: r T I I \"- - ll - I i I I lN WITNESS WHEREOF the Recipient and the Fund, each acting thrtrugh its authorized representative, have signed this Supplementary l'rotocol in two (2) original counterparts in the English language on the date first above written.
FOR THE REPUBLIC OF SIERRA LEONE PA CK SA'IDU CONTEH MINISTEROF STATE FOR FINANCE AND ECONOMIC DEVELOPMENT FOR THE AFRICAN DEVELOPMENT FUN I I JANVIER K. LITSE DIRECTOR GENERAL WEST AFRICA REGIONAL DEVELOPME,N AND BUSINESS DELIVERY OFFICE ,,L' -LL,t, ,LL v .

NMtilIIELLE SE RIJI'ARY GIiNERAL ATTESTED BY: t - -12- ANNEX I PROJECT DESCRIPTION The Project has two (2) broad objectives: 1.
To improve access to safe watcr supply scrvices in the cities of Bo, Makeni and Kcncma thnrugh (a) rchuilding of the existing infrastructure and (b) improving sanitation in schools, health centres and othcr puhlics placc"s likc markcls and motor parks; and 2 To enhancc thc institutional capacity, overall operational performancc and krng-tcrm financial viability of SAI-WACO through institutional and organiz-ational reforms and capacity building.
i The Project consists ol'thc lirllowing thrcc (3 ) c()mp()ncnts l. Infrashuctu rc provision ; 2.

Institutional supgrrt ; and 3.

Project managemcnt.

SuDplementary financing Supplementary financing has bccn rcqucstcd by the Recipient to enhance the objectives of the Project.
Additional rcsourccs is required t i I I I t- T T I I I I I i I I I \ l-l kr r.\tur.l tlre nctwork ol connections in the three (3) cities to target 3trhlrtron:rl ltouscholds and also to create opportunities for employment lor r'stirrrltcd one hundred and twenty ( 120) youths that have already hccrr trained as plumbers and will be provided with refresher training Irr sharpen their skills.
I hc supplementary funds will also be utilized to facilitate improvement ol'vocational skills and support the youth groups in setting up small businesses geared to the water utility industry.

Start-up tool kits will he provided, and immediate incom6 generation opportunity offered I through framework contracts with SALWACO for the necessary water tlistribution network maintenance and water supply connections scrvices.
At least two hundred'and forty (240) additional long-term i,rbs are expected to be created through this initiative.

The additional lctivities will also enhance the project's effectiveness and impact in tcrms of job creation with particular focus on youth employment, including women.
t' ,l ) - l4 - ANNEX II ALLOCATION OF TII E SUPPLE,I\I EN'I'A II Y (;ttAN't' The present Annex indicatcs thc catcgorics ol' cxpcnditurcs lo hc financed out of thc rcsources ol' thc Supplcrncrltary (irunt und thc allocation olthe rcsourccs to thc catcgory ljnanccd.
Categories of Ex pend itu res (In UA Thousands) Costs in Thousands UA Category Goods Services Total Fo reign Cu rrency 285 40 325 Local Cu rrencv 15 30 45 Total 300 70 370 t I -[ I I I I 1 -iil !-I - \.,.-