Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698067788551.pdf (Guyana)
CO-OPERATIVE REPUBLIC OF GUYANA lVIINISTRY OF LOCAL GOVERNMENT .
ANNUAL REPORT -_- - - 1998 - -Submitted Pursuant T-o: - - PUBLIC SERVICE MANAGEMENT CO.YfE:YrS 1.0 Summary Executive 2.0 Mission Statements and i\lanagement 3.0 3.1 Organisation Structure Ministry Organisation Chart of Local Government 3.2 3.2.1 of Divisions pescription Local Government Local Government Org�nisation Staffing General Chart Observations Division Division 3.2.2 and Training a·nd Training Planning _Planning _ Organisation Staffino Gener.ti Observations Chart -- e 3.2.3- Affairs Hinterland Hinterland Affairs Organisation Chart Staffing General - Observations 3.2.4 Administration Administration General General Organisation Staffing General Chart Observations 3.2.5 Section Personnel Staffing Personnel Organisation Section Chart 3.2.6 Registry Staffino e General Observations 3 -4 -4 5 6 6 7 7 8 9 10 ti 17 18 19 19 19 4.0 Summary and Review of Reporting Year's Programme -tl Local Government Division 4.2 Planning and Training 4.3 Amerindian 4.3.1 General 4.3-.2 Welfare Division Affairs Administration .-\dministration 4.4 General 4.4.1 Personnel 4.4.2 Registry 5.0 Projection-5- 5. l. Local Government 5.2 AmeriJ!dian Affairs -- 6.0 Appendices 6.1 -Current-Appropriation 31-12-1998 For Ye.-1r--Eriding Account _ 10 :.w 22 23 .,­_:, ,, -.. :,, 26· -�7 .
..,­...

I 2i -·-28 Programme l Main Office _�-29 .

Programme 2 Ministry Adminis_!i•atio _n Progrnn1rrie?

Regional Development 6.2.

Status R�port On Sunieys Of _Amerindian Lands 6.3 Details Of Capital Expenditure -1998- Amerindian Development 14015 �--..,.

- - .

.,::, 38 39 LU 1::.\1!

:CVTIVE SUM1vlAR'i This report seeks to highlight an analysis It provides Ministry: Local Government.
Administration the main focus of the \linistry of Local Government for the ye:u 1,NS of the achievement Planning of the \VOr� of the constituent -\merindian and Training.

.-\ffairs.

departments of the Finance and General This Ministry programmes Regions.

-?ennanent Secretary, Officers and supporting the \1:inistry, faced the challenges and activiti�s geared The Local Government of the foregoing at Regional Ministry the Chief Regional .staff.

has noticed the Regions and the Local Authorities.


Development for the Ten ( l 0) Administrative through the insights Development-Gfficer.

marked improvements and initiative the Principal in relation of the i'vfinisrers.

Regi_onal Development to the development the of year head on with the execution of a number of -Training programmes were 9-esigned to impro�e the awa-reness emphasis was pfac:ed significant -from non-govern-mental .
income generating on visits organisations projects in a number of communiti·es t0-the Amerindian and other sector-agencies, of Officers within communities.

and aid ent of we have seen the dev.elopm and more Neighbourhood the .system external Through D�mocratic _ --�wncils ___!O ongoing training.

ha.ve completed thejr work.schedules.


_All t�ese are the re.suits of the Ministry's d�dicarion _ � --While staffing is considered-to knowledg_eable be-a serious and hard working ther(are.a the Ministry memoers of srnff who have decided few the to accept p-robi�m� -within - experience� challenges of the tasks ahead.

During the year the Ministry CA.RICAD.

the National Government .benefited lnstitute Democratic unit.
Forum and our training from the servii"es of training programmes coqducted by for In!ern�tj_onal Affairs, The Commonwealth Local Staff members benefited from training programmes from the Public Service ManageQ1ent.

For tht' rep<.,ning cornmui:i..:at1011 i(:,r was able to play a o�'thc �-;orth Rupununi r·.:.,i·J.

:.·nL::i y-=ar !he \1inistry significant role in improving the throdgh the provi;;ion of radio ss::-ts by UNDP.

Through the acr.ivities locai �o\,ernance is rc"Jching more and more people.
of the Ministry and the Regional Adrninistrmive Bodies the imponance of ?i·............. .............. " .

-...... .

.. .

.

... .

.. .. Roslrnn .

:\Ji.

Perm:ment Secretary (a.g.) Ministry of Local Government -Kingston GE.QRGETOWN -!

-_ July 29.
199'9 - 3 - ., 2.0 MISSION STATEMENTS - - - "To supervise and maintain !be legal and regulatory�frameworkfor and local administratiory, to ensure anrj.jacilitate rhe economic of the .syst-enis· develr5pmem -regionql "_ of the-Regions 'To-promote Guyanese society, develop,rrent the continueaintegrqtion of the Amerindian economic self su/Jicienc-y-cilid community and social and to encourage wider int_o-the in the hinterland Regions._"_ - -� - 3. lStructure: The ti..rnctions/activities areas as follo\,5-· for which the t'v[inistry is responsible \Vere distriruted among three core Local Government Planning Hinterland Affairs and Training .-\dciitionally.
the administrative support came from the _ G�neral management Finance .

.\dministration services and ancillary are grouped.)

records ( where all personnel.

clerical.

a.rial, secret ::: ::: � ., .

:, __ DESCRfPJTION OF DIVISIONS: 3.2.1 LOCAL GOVERNME�-T DIVISlON The key tasks of the di vision were.

( a)Monitoring the operations of Local Government Organs Derno_cratic (Neighbourhood Councils and admini_stra_tive and Municipalities requirements.
Councils, to ensure Regional compliance Democratic with the legal (b)Examining Audit Reports, paper work submitted Municipalities �d Regional by those Neighbourhood _Councils.

Democratic of MeetiHgs and other Minutes Democratic Councils,.

(c)Advising Neigbb9tirhood Democratic and Municipalities -- Ceunci1s on their statutory functions.

( d)Advi�i�g on Loe.al Government fefonn ��.9 amendments :_legislation and by-laws Attorney General.
with assistan_ce from tbe office.of the t to relevan ( e)Assisting i; the=training of Cotincillo�s_ with the Training Officers in c_ollaborai:ion this Ministry.

a1ld--Local Government of and_ Planning Division (f)Dealing with Democratic Councils.

corr�spondences from the yaRous Neighbourhood (g)Dealing with queries and correspondence on matters which pertain to Neighbourhood Regional Democratic Councils and Municipalmes.
from members Democratic of the public Council, (h)Collecting drainage and analysing and irrigation data on Rates arrci Arrears Rates including rates by Neighbour-hood Qemocratic Councils.

( i)Visiting having N_eighboUFhood discussion Democratic with Councillors and Officers.

Councils-and _and Municipalities - '7 - Local Government Division 0rganisatiun Chan Permanent Secretary C.R.D.O P.R.D.O Loca( Govt.
S.R.0.0 S.R.0.0 - - R1LJ.G R.0.0 R.D�O R.o�o Staffing: ·1he_staff establishment of the Local Government Division comprised Regional R(!gional Principal Senior Remona!
Confidential Dev:elopment Secretary Development E)fficer Officers Development Officers Th� present complemer:!_ of staff in this Division is: Regional Principal Sen10r Regional Confidemi"al Secretary (ag) Officer Development Officer Development The numbers of vacancies in the DiYision are· Regional Senior Regional Development Officers Development Officer 4 I 1 General Ohservation.

'i In severnl co-operation.


as a whole of the .\linisrry ways rhe division advi:.-ed and cmnrnu111c,u.L111 collaboration and ,:n-•)perated pla•.ed an impon::rnr \\ith the nther di\isions ofihis Thi., \.

!ini::..tr,· ::� the 1)bjecri\ pan in achievin� Officers of the Local Governmenc \[ashramani Female Costume on the :'\arional comminee.

and independence Commemoration \[rs Joan Elvis �erved as a member of the Cde.

\lash \laie ,rnJ and also represen Committee.


ted the Principal \.vhen he was unable Regional to attend • Developmenr Otfo:c>r Ii...(;, Divisiun participated in several .\:arional Events.

incluJing.

_ Du_ring the year the Principal Reg1onal Development Offic_er attended the following.

(a)�ational (l>/ �ational } (c -Environmental Trust Board 1\leet1n?

Commemoration Protection Committee _;.\.genc�· \1eetings.

:\leeting:s. 1,1 i .--\:-.�i.

:-, buth Re!.


!ional nwnit,)ring .-1nd e,,aluaring programme:; and Sector:11 projects.

admini:-tratinn� :m�lementin!l.

in nlailni:rn.

and ,:cti\·it;e� .._ a l - - t bl Ensure that regi0nal plans are coordinated .,..,ith Jnd :m� consistent \:ationa!

Policies.

l c J bit:ate leYels and conduct training programmes and course5 for both elected and .staff at all / V = idi l,:lentit\ and pri.

)vide technicai :ind professi\:nal �·uoport to Regional and Locai GL,\ crnml.
!nt bodies funding for capacity-building progrJnrr.-h;S ::imed Jr Regional ,1ncl L0c.,1l .

).,,;cess Cuvernmem administrations Develop.

5Yscem.

manage and sustain a data base-on tec_hnical ithin the!

ar.c 1:-rnt"cssional staff,..., { �, C (:ordinate the entire Regional ,vith the relevam f Lgcal Government anc bodies the t<..lrmol::niG-.

'1 Sysfe·:11. ,- ,rnd mam:gemem of a database for .

,) OrganisationHI C hart Planning and Training P .

S C .

R .

D .

O --P.R .

0 .

0 P &T s .

R .

o .o - S .


R .

D .

O R ~D .

O R .

0 .

0 R .

D.O R .

D .
C5 St_?.ffin g The staff establishment of the Di-visio n i.s l "" -4 l Principal Regio nal pevel.o pmem Officer Senio r Regional Development Officer Regio nal Development OffiGers Typist The present complement of staff is· Principal Regional Develo pment Otticer Regio nal Development Officer Typist Clerk I Vacancies in the Divi sion are enior Regio nal Devel opm e nt Orricer, ' .J Regional De\ elopmenr Offic~r Generai Oh.5ervatio11:; - I I - The year l 998 \Vas a very elected the nev.;Jy this \,{inistry.
.-\dministrations and Local .-\uthnri;:ies co promote there \\ ere reasons seminars.

productive Officials sought to publicize Regional this di\·ision one for this division.

\\.ere oriented into rhe Local Go .... ernment system.

As early as the first qumter of the year :\s an arm of and the Regional the \vork of the \linistry in particular.

During the \york of the i'vlinistry.

in general.

the rnurse ot· arrending Rc�i\)!1S meetings and and Local _.\uthoriries .-\s a Local Government funding agencies.
Local A.uthorities the division to access and Regional funding for .various projects.

Development counterpart to U�DP.

L!

's°ICEF and other has helped to enable some communities.

:Vlunicipalities.

Regions and i=:or the reponing period some key tasks and acrivities pe�tormed for the division were_ (a)In collaboration for communities \vith U>iDP coordinating of 'North Rupununi.
_.: the activities of the Poverty .-\lleviation Programmes (b)Conduct - - orientation programmes for Regional Officials in the V[lfious Regions.

� - .

- - (c)Laise v..ith CARICAB's consultants bodies and Amerindian Councils.

needs and provide tojdentify tra�ning - -_-· ' for Local Qovernment training programmes - - (d)Laise.wi!h local gov'emance CARIC.AD on the implementation.

and use -of Geographical Information_Systems for ( e)Conduct training programmes for Overseers.
( t)Coordinate Enp!oyers training l GLEA).

Association programmes for .\lunicipal Officials sponsored by the Greater London (Q).

With assistan<:_1: \-.

D.C Officials from the National Democratic Institute (>i"OI) conduct training programmes for (hJ Panicipate in seminars and meetings hosted by l'0al)P. �1CEl.

EPA.

and other 1mer­ :\linistry Sector::i.l meetings.


ti) Prepare document:1.t!on for the updating-of y. the local government director I 3.1.3 HI:'-JTERL\�O .\FF.--\.IR.S This Division encompasses three Sections.

which ;ire A.dministration a1 General bJ -\_mcrindian Hoste!

c)Welfare Department The kev tasks of this division include· .

- -+nl \lonitoring the activities of Amerindian Councils a.Pd offering advice on local government matter�.

_--(b) Providing a welfare _ -· the hinterland regions.
serv·ice for Amerindians in_Ge.orgeto,\.n and ro a limited in e:-.."1ent, -( C) Providing Residence accommodations andadministering for Amerindians th� Hinterland in G�orgetown Sc�o,�rship Programme at the :-trnerindiin .

(d} Facilitating h.interland to place _orders goods to the hinterland, in Georgetow� by meafls_of radio link.

bY-�nab!ing the supply·-ot' businesses iruhe - -lJ - Affairs Untt Amelind011 Crganisafun Chart :H '·" C.,i.D.O T'fl)e titt here 11 I Mi�r (A'dian -- .
!_jim) ;_-I P.R.�.O � ..____I _____, �--� I w-Lr.�, ' I C Vil.\::W tlli:j ... ·d· · I Trost Cl ii " Typ.

Cill Asti.

Adinintr Noise Asst -I -\Slnres Cl�.

II\ I Head Cook Hdy'man �ners i�sj 1 ,, ' ... - Staffing: The present complement of staff is: 1 2 l l Officer (Hinterland) Regional Residence Amerindian Development Principal Administrator, Welfare Officers Confidential Secretary Typist Stores Office As-sistant Head Cook Cooks Cleaners Clerks Clerk General Observations:.
The year 1_998 c� be described division _was able to achieve extreme difficulties to cover their expenses while o�ers ensured that-.the expenses one.

Despite seJ out for the year.

However, ho!.lie-a:fter treatment.

its target-as patient;; as a satisfactory in returning faced, the the many challenges the Welfare Department-bad did a9t send warrants:_ Some Regions for patients� fares were covered.

- For the reporting_peri�d forty-thr� (43)_scb�l�rships were granted tojtudents from all the Regi<?ns_--- .
- 15 - 3.2.-4 GENE:R.AI.

A01'JINISTR..\.TION The Administrative Division divisions and gives guidance objectives is primarily and technical are achieved.

of the organization responsible for providing support services to ensure that the goals and to the various advice to the Regions This division encompasses Personnel Section.

the Registry and the ancillary services.

·Organisational Chart General Administration - - - - -·--- - ·- - - - - - - - P.S- - - - - -- - -- - - - --- -c � - .
- -A:S-(G) - - - - - - - -·-- - - - -- - - ------ -t - - I- -- S.R.S --- - - - I -1 -I - · 1- I- - - Clk Ill (G) Rad� Stores -_orwer Cleaner Clk II _ (21 Operator (2) - !.

- -1/11 .· ·- I- - - Ofoce �yp.


Clk � 1/11/ll I Assistant - - - - - .. - - - - -- - - - i -16 - Staffing: The established are positrons ') Secretary General Supervisor r' II Registry Assistant Senior Radio Operator Radio Operator Drivers Cleaners Stores Clerk II Clerk III General -- The present compliment of �.taff is: l r 2 Secretary Assistant General Senior Registry Supervisor Radio Operator I -· Radio Operator II_.· Drivers Cleaners Stores Clerk U The vaGant position is Clerk lII General ..... - .
General Observations: vacancies is a major proble_m Filling -statfhas failed since few responde available resources Sears has· lilied the vacant both human and materials position in the organization.

Emphasis However.

d to the advertisement.

for the recruitment the staff made use of the of additicnal and was able to achieve their objectives Ms Dec�.:.

of Accountant in the Ministry - 17 - PERSONNEL S£CTI0l"i: Key Tasks of the Divi'.
'lion This Section is responsible for the processing of all matters in relation to: - L 1 3.

-+.

5.

6.

7.

8.

9.

10.

11 .

12.

13.

14.

I ~ 16.

Appointments Transfers Dismissals Prornotions Re~ignations Leave Superanou~tion s Pensions and gratuit ies AppTi_cations for emp loyment Recruitment Allowances Secondment- s ta.ff.

performance approval Recm:d.of service Inclusive-of the Ten Regio_nal i~dmini srrative Personnel \rfatters fur co ncuITenc.e a_nd n~atters of Local Government.
Data Coll ection .

~ Staffing: Staffing fo r tti is section fo r the reoorting vear ,vas· ...... - I - - .., , Assistant Secreta.rv General Senior Personnel Officer ( Seconded to tl1e Guyana Pu blic Service Credit Uni on) Clerk 11 General Radi o Operaror I There is a va~:rnt posirion for a Perso nn el O fficer ( m Charts Organisational Division Personnel P.S .__ S.P.O -- - ·' - - P .. O II - -- -' - -.

- --.
- --.

I CH< ll{G)� Clk ll(G) -19 - - 3.2.6 REGISTRY The Registry and kept_ is-the backbone and central source _of the Organization where :ill information is stored Key Tasks of this Section include: the et1ici�nt operation of the Rc;istr y stamps imprest- ( l)Ensuring (2-) Maintaining (3)Receiving (-+) Ensuring 15)\1.aintaining (6)Typing Memoranda.

recording the creation - equipment.

· _ I.

- :1nd circulating of tiles, incoming filing and numberin� - mails and dispatchir.

'=- outgoing mails.
'=- outgoing mails.

1.;._·rrespondenc,_·� Letters, Rep-orts, Minutes e�c., cutting and rollic ,:.

: of Stencils for forms and circulars_ and distributing (7)Requisi1ioning (8) On the job training staff.

_ for;.:'!

for ensuring (9)Responsibility dispatch _�tationery.

of mail to all.regions Staffing:-- -- -- -=- --0 of- The StafL�.
)c.lblishment_gf is cornpn)ed the Registry - Supervisor __ Registry Sen_iQT _ C-ferk III ( General) -T:iPist Clerks Gffice Assistant General Observations: The Registry additional - Staff members They have-also was able to function filing-cabinets.

There IS still because oeed for better we acquired accommodatiorh1S more stationery, effectively equipment and soon as more finance is-available.

have a bener working k.no\\<·ledge improved of the job but are still �- relations.
in the area of in�er:-personal in the process of learning_ 21 - 0.1' mcct111•>� 0.f P.c'.

!i0!<al 1 Co11d11,.

:t Democratic Dcmocralic Councils/NcigJ;bourhood Councils etc.

(..:) General Ch:ipter Region:il Local Go,·cmmcm 28:Ql :ind ::?8:0::?

:is deleg:ited DemocrJtJC to Councils Ddcgation recommendations discipline Proceeding :ippointments/disniissuls staff ( Georgetown Municipalities.)

& New Amsterdam· of of ')()% AJI nwrrcrs processed.
recen:ed were visits Inspectorate Den'iocr:Hic·Councils/Loc:il Org.ms.

Democr:.Hic to RegionaJ (, Could not \·is1t funds but the YiSilS excess of l:.ist :ill due to lack of were in nt:lde ye:ir.

taken at Follow up on decisions meetings Councils/Local Organs/Ministry.

Regio·na1 Democratic Democratic _ --- 95% empha_sis,,as placed 01� Special this activity.

...:.. .

- 20 - 4.0 SUMl\ l ARY AND RE \ ' lf\\' or TIIE REPORT I NG :'\''EAR' S PROGRA i\tl f\IF.

~.
~.

I LOCAL GOVE R NMENT DI V I STON: Item - TARGET SET FOR THE No.

YEAR · 1.

Supporting legislation for system Local Democracy.

- (a) Orders relevant to increase in salaries for Chaii1!ien.

Vice Chainnen of Regional Democrauc Cow1cil$_- - - _ And National Congres_§_ of Loc.il Democrntic: - _ Organs.

2.

-~ Reports -+.

Data CoUeetion C: 5.

- .

6.

- Monitor Audit Replies Monitor and evaluate-perfonnanee of .

Local Democratic Organs.


(aJ Estimates (b) Work Programmes TARGET ACHIEVED A.t"\/AL YSIS OF -SUCCESS OR FAILURE 100% PubJication in official gazette .

- - - 90% Seminars.. held in Regions- 1,-+ and 9.

M_ore Hinterland Regions - _ visited - 95%- ~ Failure of some_Fegions ·ro _--- - ,_SUQ_mit reports/4.lfonrunion.

--o=- - - 90% 80% 75% 100% LOO% Non-submission by some - N.D.Cs.

There were improvements ·over !~·ear.-_ - Non-Submission of copies o( replies forwarded tothe Auditor General by N.D .Cs .
All N.D.Cs submilled 1997 e_sti mates.

N.D.Cs subruined work programmes.

- f (c) i'vlinutes/Reports 90% Non-subnussion by some N.D.Cs :ind R.D.Cs.

- 22 - 4.2 PLANNING AND TRA INING: ITEM NOS.

TAREGT SET FOR THE YEA R TA RGET ACRTEVED - ANALYSTS OF SUCCESS AND FATLURE l. Orientation progr:mlme.

for Councillo.rs of Regional Democratic Councils.

- 90% Region 8 councillors wen~ not trained. ")

Overseers training programmes.

90% ( '- Some Overseers did not attend these progr.munes.
- -- - - - - - - -- ·3.

-- - NDI-Cap~city Building .Progr.unme - a) Reproduction of .. A Guide for - Coca!

Councillors"-·.

_ .

- b) Distributiou ofU1e copies of the Natiouai Co!lstirution to N.D.Cs.

·- · - c) Tr.1ining pro~mrimes for all hinterland N.D.Cs and eighteen ( 18) Coastal Regions from - Regions 3-5.

- .J.. UNDP Povenv Alleviation Progr.imme ffir Conuuunities of the Nort_h Rupuni.mi.

Regiorf9.

5.
Regiorf9.

5.

Coordinate trauung programmes for Municipal Officials in collaboration with the Commonwealth Local GO\·enunent Fonun.

- 100% - --· - ---- - - 100% - - - 98% - Printecf 1500 copies- ,vhich were - distributed to Councillors-or·._ Loci!

Authorities.

· -- - A:il N.D.Cs targeted received copies_ - Kwakwani N.D.C's tnining- waS-p<?stponed This programme.. commenced -last May ,,ith the employment of the Progr:imme Manager Jnd t the Administrative Assistant.
90% Corriverton Town Council did -not participate.

- 23 - .i.3 A1VIERJND TAN AFFAIRS .i.3.1 GE NERAL A DMu"11STRA TION - ITEM ~OS.

TARGET SET FOR THE YEAR - TARGET ACHIEVED ANALYSIS OF SUCCESS OR}'AILURE - - l. .

- - - .., .1.., ~ - 3.

- .

- - - - - - 4.

· - .

- - - - - Cocrrclinate Capwins· (_onfcrenccs .

_ 100% .

- - - -- - Visi ts to Amerindian Councils.

- - - - .

- .

- - - - - T-he Amazon Programme of the Aruerindirin Affairs Dep~rtmem - Re_~on-# 9.
-- - - - - - 1':ibaneiro Ji.im1 Enterprise.

- - --- - - - - - - - - - - - - - - - - - LOO% ~ .

- - - - - - - - - 100'% - - -- - - L - I- .

- - - - I .. - 1 Two Get,1fcrc?1CCS 11 U C hcid one aL..:..\1silalton Region # 9 and the other at Sama Rosa ·Rc-gi on # l. - =- - THe:,i\lfinistcr \·isitcd some co1ru11unities within all the Regio.ns.

- - Twe projects are at South Centro-I .Region 9 at '""3 hulinab and Pot:nirum and two :It - · R~rt.J!e - .

- - Red beans (mi.llie:i).


wiri wiri ~p-pers were h:.irvested, other crops :.ire showi ng signs of be:iri_ng: - - _.

- - - -- 24 - -- 4.3.2 WELFARE DIVISION: !TEN!

i'(OS.

TARGET SET FOR THE YEAR TARGET ACHIEVED ANALYSIS OF SUCCESS OR •FAILURE l. - Processing bookin_gs of referred and l00% discharged patients.

- P - Accompan;,ing patients-to the OutPatients · - DeparuneuL - lOO<ro- All patients were accom~1ied as necessary. )

_ =- .Coordinate arr<!ngement for foreign traveL .


by patients with the Ministry of Healtll.

Cat1ccr Society and otheL-uivol,.ed agencies.

Coordinate arrangements ,1,1.tll the-Regional Executive Officers and the Re_gioQal 'Health Officers to transport patients home~ _ ___ S....:- - _ Monitor_ students who ~side "'ith guardians.

--- - - 100% 90% 90%:-......,__ - Some Regions did uotprovide · trausponatiou-warrants fo~ pa_tieuts.
- No.guardian meetings ,vere held, but upon the request of-t:lreWelfure ·Officer, guarcfums-=_;~re-swnmoned and matters pertaining-ro the-students' welfore were dealt v,ith and - _ _ _ , ~ I .,.

agreement reache<!, ~ - 15 - -4A GEN ER~L A DM I NrST RA T IO N 4.4. l P ERSON NEL : TARGET SET FOR T HE YEAR TARGET AC H lEYE D - ANAL YSlS O F SUCCE SS .-\1 D - FAIL URE ITEM NOS.

1.

2.

3.

Processing-of uppointmenrs, ::icting, remporJ I)' and ~rnIJnent.

- Emplo~ ment -of staff Processing applications.


=-- 4.

_ -- Maintaining register oIT!muiil.

special - _ - and sick leave.

- - - \1o ni.li1y stunmary~ -fTirn.e Sheet.

5.

- - 6.--- --- - - - - - ].

8.

9.

10.

- 11. l2.

sui;ni.t concurrence to Public Service Commission, Public·SeFViee __ M.ruingeruent1ild Mini~~n Regional ·matters.

- - Sub~ t toP:S.M-Ministl'}~ aut110nsed staff list.

- Staff performance approv~l - Op-date Record of Service.

Processing of e:--.1ension of fe:iYe.


acting appointments, promotion.

secondment, resignations~ diS1_nissals.

etc.

- Data Collection Reports -- This exercise is nccissll.0· to momtor all absenc~s from duty.

-This is necessary for checks"a.11d balances in tJ!e Regio~s---=- - - - - - - - - - - - - Routi ne - - - Rouiin~ ( 100% - 100° 0 100%i 100% - - - - - - - - - 100% 100%- -- -- - - - - - - - - - - - - - 100% - 100% 100% - 100% - 100% 100% - - - 26 - 4.-t. l REGfSTRY - - Item Nos.
Target Set For Ye:.i r Tar get AchieY~d - = --= I- - Ensuring the efficient opemcLo n of the Registry.

- - - ~lassific:ition, filing, indexing, -weeding and - I 2 - routing of files to action Officers.

- 3 j - - - -- 4 ~ incoming mails and.dispatching outg_S>ing - - mails.

- - Maintaining Stamps· imprest.

- - -- :- - - - Recci, i ng.

recordil1g and circulafulg - - - -- - -- - "6 --- - - - Maintaining Equipment -.

- - _ Ensuring the-proper creation and ·-- Jn-ainteI1ancc of files·.
- - - .Requisitioning and distributing stationery.

'""Distributing work and colhrti.ng typing.

- - - - .

7 - - - - - - - - - - .

- - - O n the job tmining for staff.

- Typing mernomnda, letter~, reports, minutes etc.

: cutting and rolling of stencils fom1s - - - .

- and circulars.

- Responsibility for ensuring.

mails dispatch to the ten (10) Regions.

- &· - - - 9 10 .

- 11 - - -- - - - - - - - - -= - - - - - - - .

.

Aro lysis Of Success Or F:rtture .


- - - - - ·- - - - 100% 100% - - - 100% - ::- --- l00%.. - 100% - - - -- ---- - - - - 100%- - - - - - - 100% - - - - - -- - - 100% · - lOOo/o- - 90% - - - - - - - - - - - - - - - - I- - I - - - - - -- - - - - - .

- - .

100%.
- - .

100%.

- - - t- - -- - Communication Cons1rainc - 27 - -- 5.0 PROJECTIO N 5.1 LOCAL GOVE-R.\TMENT 1999 - Proj ections: (a) (b) -., ::,,_ ft is hoped that at least two Regional Development Officers \\·ould be recruited and assigned to this Division One suc h officer would be assigned the task of collecting StE,1:istical and ocher data from the 65 t,re ighbourhood Democratic Co_uncils, in order to develup.

a database on statistical.


financ i!1l and other reports submitted by -eighbourhood Democratic Councils on a monthly basis.

- -= · - It is expected that those Neighbour~ood Dern-ocratic Councils not visited thts-year, such as .

: -Black Bush Polder,_:W-artica _and W..akenaam ,~iould be visited in 1999, immediately after the presentation of the -atiq_na!

Budget.

__ - - - AlVIERINDIAl'LAFFAIRS ~ 1999 - Projections - a) Increase the staff of the department to incluae an Accountant.
a Project Officer and_ a Field - - - Officer.

b) Make the Amerindian_ residence a home away-from home by providing facilities to make them comfortable.

- .

c) Employ a nurse to assist the vVelfare-Officer--especially at nights.

d) Conduct in-service training programs for alLcategories of staff. '

l l - 28 - 6.0 - - - - - - .

- - - - - --=- ---~-- --APPENDICES ~~-- ~ - - - .

- - - - - - .

- .
- - - - - - .

- .

- - - - - - CvRR£JIT APPROPRlATIO:J ACCO U~T FOR THE FISCAL YL~R E..~DED 3 1 DECEMBER 199$ Sub-Heac: f- I I 101 102 103 10.1 1~ 201 202 203 204- 20J 301 302 303 304 305 306 Se=-ior ~echr.icr,l Ove~heaQ Exoenses 5ene:i.ts & Allo~ances ~a~ional Insurance - .

Mater i als , Equipment & S~pplies Fuel~ ·Lubricant Me.ir..:ene.nce o: I:uras t:-uc ture Slectrici '.

;·: CJ,~rces :._?

;,rov31 =.su.

:n3tes .

, i - 80 1,86?


1 , f-'iO I 1,6:;o - - ~ - I I - 212 io 137 - 3"3'- 1 I 12AlA.O I l,~00 2 , 600 650 \ --... ·-· - ,_ ... .,,..~ ... ..,,:; - I - LQ I L,.. _ 2.15 215 I - I I - I I I I I I I I I I I t-· - I I I Su?

;,l~::Je:::_-: P:-o;is1o:: I I - I I I.

1 · I I I I I I I ·- - - .. e: .

::.:;:~::i::.

:~ . '

':ll/ / , "'17)7 1 , /:;" ('" , .<: 1 " l I I ,, I <1?7 ,if) 352 .

.

35 - I ·1 I 12,940 .

l ,<100 I ?

,600 630 - - Cx:,.i> .... ...: ~---.,,,.

....n .. ,~ --.. .... .


I .

o::..

I ' - ~- ~ I , I ~ :: • I - '' , - I = ::- - L ; I J _ .... ,..._ - r - LA I I I r 1 I I I I · I !

I _9 t 575 ,c- - -?

-3L '90:!_ , -;1q :;15 !

I I L , ":::: I I ' , j ,_ I I ,.

·se 57 l I I 3, , 5::; i LOO I 1 , ?Al I 13' I !

?

: ~:?.ZS : GS ' 000 C,ve: L1e ~~\·;~.

:;,: I !..'n::.

::-- L-~ I Revise: = s: -:2:~!

=s:i..-na:es ' ::.


~o ,z-:: 1 r- , ,_ -I - I _I _J ' I I I I I I I I I ' i I FIGURES: G$ ' 000 Under the Estimates Over the Estimate s Net under the Esti6utes Issues from the Consolidl\ted fund Exp.endi tu.re for.

1998 Due to the Consolidnted Fund 31 - 3,588 } , 588 14-, 927 11, 389 3 ,__5]8 .

-rfs ~ ?,fs~,~ __ ~-tEJ'iALL ~ - _8lg · Permnn~nt Secretary .

_ Ministry of- Loca-l_-Gov-ernment & _ - Iieeio~ DevelopJ:!lent .
--- - 32 - CC"RRE~T APPROPR.L'-\TlO~ .ACCOCi\T FOR THE FISCAL YL~R El\tDED Sl DECEMBER 1996 S.:c-nea ci I - .

.

:.

;:;::-J\":?,, C!

:···::z:e~ l~ .

716 , V::e::1t::: /- I - - 2: :; Si..:;·,Le:~e:-.~a:·y 1 ?

:o,·:sior: I F ~·.

:sr..: I : ~:::::1:!z , - -1 - J - ) .

.. ll .A.Ll :; .01'5 -, -) - ) I .

:.

Otai .

.t:x~e:1::~~ ?,52J.

L. 621 u-.

e: :!

:~ Revisec =,., ..... ""~~( -~ I 405 45 19 105 ·-('-c::e:- ~~c:-.

:iical & C::-a:'.

't Si::.

1:.ec.


42.1. ;:---:-1-v-::"::L ___ I C:-l_e_:-:--i-:c=a_l:-:-:a..:----a.::--0_:-;f_i_c-;;e-;:S:-u.::..:::=-::-:-o-:"'--:--.-;------=---;-::-:----"--~;::---;-------;-:~--- - --~'i""""--'--· :.._' l;-:2;-;5.=-- - dlS 7 5 10 5 106 =-~-:::v:='i=.=-~:;::c:::;-:s:;-!_:~ -,_l::;•::::-::-s;::;-..

-:;::S:::U::;:.--------=---"-~,-~-=n:r--- _::i ,-l66 201 940 2-~~z--"--.

:-,~-.c-e-~-.t-~--~--e-s------------- -- ~ '----'----'-------- =-----~,-----':--=:::::-;1--..:...;:.---.....
:_ __ =-.

:._ ______ ~-=-- I ---.1 __ ~....:'-;l~,:-;:j,--------=l- - -- - -- - -=....!I I --1 I 72 I f - 1 ;:-- "'r;---;=-----=-~l-t(....,:.

'1 ',4.-i5"8,--+r=-'-l,--,, l,..;5~0~--:---~•;""',2"°s~- -- -- -- --J, 1- -8 1 !

- 284 __:_:;_j - -Sc' - ~··'llec.

eut .

& Ur.s~-'Eec.

.124 I I : :C , i95 - 1- - J.15 - 10 -:;he::: :;)i:-ec-t IR-b.

__ Cos-c ll 5 - 7 5 - o:;;b 59.:: - (0 - o~ I - I I 3 -+ I I - - I - !

'- I - I_ - I 203 2Ct 20 5 ' r: er.ef:.


t s & ?.llow-c:.nces _ ~;c..-:::.o::ic..l l::l.s=a:1ce I?

e::d oc:: a.na.

G:::a = ~u-s ,--~~~O~l __ ~?~.e~r"~-~-a=-=l a.~c.

Maintena.~ce of 3'..lildin~ IY;i::ise::a~ce of•- r::;.a.st.::::-cti.

::::~ ) 05 306 2;,o L50 .

::40 )C - 600 '}00 2 , 000 - 27 5 I - ----,~:;-:/)i'C-~-- --;'----,:L-:;.

!.-::;;:-----,,---2c_;,r' __ _..!.

_____ , ;,io - .,.

:::;; , - _ ~- j _ .I 608.

500 531 - 400 l , 725 393 309 507 599 207 19: 24 l l , /25 '2/ •.
~ _,_.., - CURRE.ST APPROPRb\.TlO~ ACCOC.\T fOR THE FISCAL YL<:tR ESD-ED 31 DECE..",tBER 199b ?

?.:G?..;-.:.

:·~ ~·~7:31!?.!

2 ;..J~·::,;:Si:?3_~::-:~ ·cor:t I d S;.ib -E ead ------.,-- - - - - - -- - -- - - - - -- - - 1 r""'-,:: ..... c: .......... ~ -:- ._":'-:o""' ~-..: ::,.. ... - '.

;'_=""::ii-:- .

!-...

- ..... .

., _ I ;:s-~-~.,-:,._ Re:fW:.C.s ~: - ?.e,enue Ot:t:e - i - - I I I. ,- I I I ,_ I I I I -- I l !- I I - !.00 - 1 - - I I - I- - -., - +- l - I- I I .l-- 1- I I I I I I I .
0:2. l~C L -1 - I- ' - I I _I I r - · \..1" :) .a>"!S.

e"- 1 -- --- .......... .... r ..

-.

:,,- - ·~:::::.·e: 2.:,2 _ce - 3 , 917 5, 917 7, 524 3, 533 .

:.

I I E. KE:mAI.iL · ~- .

_ r}~ ~-P-2.!

'1!.Et-!T ~:szCRFE~c.:.J..

:~~ .

::--i,rr:iIS'!

'RY OP LOCAL GO\i~·rnT•E:rr -~~g~_;~i,"'.

:Y'~·,G,J•lQlliWU·~~-T~,~~n~v~;-,~,~T~Q~~~1~-~~-~·~-- & · 36 - CURRE.

:.\JT APPROPRL\T[Oi\i ACCO(;NT FOR THE f1SC~~L YE-~R E3DED 31 DE.CE.lv[BER 199b ?~x.~~!.J.

":,s ) ?.EC-ION.A.~ :)S7~::.,C~~ C':,!


'1~ 1 d Sub-Head - Desc:-:;:,t:cn _ _,_) 0=--0~.

__ • O=--t=~=e=-z- _,·S=e=-~ices ?u::-chased - 10 3:.::.

~512 313 ~u.ca.tio!":.

S"'~bve::"tion - G~'t-5 1 ?..ates Ta:ce s 2..'"1a Subve:1ticns to L A - 1 Subsi~es a~t Contr ibutic~ e~c ~e.

:u:ic.s o: ?.eYer.ues , Ot he:r..

I .

-1· I • -1 I ,:\;:,;:,~oval Es:i..-:ia:es , v tre:ne::t (-\ - !

St:;Jpi~:::e:-::..1..y ?~ovi: :r:: ReVisec i::stt.


:nates 5, 972 -1.coo 2 , 000 - - - -- 3, 450 I -1 I I - -1 1- I - I b- I- ·- -I -I I 1. f- -1 I.

_j__ - I I_.

.J.

I i I I I I 1 • I I I I - I I I I I I I I I 9t5 5,972 -1 000 2 000 - ·· -3 ,1!50 t I - I ~_J_ f I I .

~ I I -1 I I I I 1 I I Tota.

I Exoe:ici1rure 222 3, 137= 2d t 6_- 9d8 C :icer .r.e I K~·:ised Es::.rmtes Estu:nates I Ove~ 1::e ~e, :.

;ec I I 723 2 , S~S 6 . "

t 1.0 2 - I I I r I I · I .


- I I I - r I - I I I ·1 I 2_, 390 l , Oc O - - - .

.

- .

- -- .

I I - I I I I I I I I L I I I .

:.


.- I I- ~- J I I I I I I -I I Lind.er ~stie:2..tes Over the ~stimates Net Under "c'ne Estimates Du.e- to the Ccns-olodate d F'und- 37 - 15 ,016 232_ 14 , 784 62 , 988 68 , 203 - 14,1B5 6.2 S taws Rcpod on S tll"ve , s of .-\ m tri.idlan Lai1Lh The following \,Vere submitted to the land Registry (Guyana) to be deposited and used 1n the process of the preparation of Titles for Amerind ian Villages TABLE I Name of'.'Villa!
!c -;1 lgnatius (Homesteud) DL Plan ~ o.

29085 Grant No.

7742 Sa\\':J riwau.

.\cluwwib.

\ foco-Moco.

\Jappi St. lgn~tius (Fai:mlan~).

Aishalton.

.

'\1mai.

~!amranatt Hururu.

:'vfainstay/WIJyaka.·-=- - Capoey.

Sr. frJncis, - Snes ... - Awari\'rauanu.

Santa/ Araia.k.

- t I i i I I I !

i i -I r i i t I i I I ·I !

I l i I i i -; l r- 29087 29088 29086 29090 29091 29089 29092 29036 29034 29032 28 149 28150 28169 29033 28191 28212 28175 7745 7739 7737 7734 77-n 7740 r I ....
I i I I i I - _..:._7738 - i I 7793 I 773_5 I - 7755 +·-· 7776- -=I- ·1so,., - , - - - 1 -7790 I I 7747 - - 7736 7792- 7778 i I I : i I t .

!

~ I ' -I I 911 Block No.

-1 Zone ~o.

911123 !

i i I i !

i 9 12223 9 12422 9 12 912 - 912412 912 911125 91 1117 YI l 123 912-H l -= 9 12112 912ill - 02 1222 .. - 2211-l-4 I I I 1 l. I I i i I I Rll-4.S- j ' !

- !

!

i i i 511123 912312 912314 - 33122:2 211231 9 I l 91 l Y 11 .. 912 9 12 9 12 ' t- l i L_ _, I !
- i i I 1- _L - I i 02 1 ,n - - -t- -;- - 221 -1- -r 511 912 911 I I I i ' r 33 1 211 Parcel No.

1 Land Arca 6 9X6 sq.

mLs L !

I I I 1 70 .SG l sq.

mis.

I 66 9++ sq.

mis L 75.026 sq.

n:.ls.

66 346 sq.

m.ls.

85 .

.

!06 sq.

mis.

61 ns.+ sq.

r:.ls.

166 :;so §.q.-mls.

188.

I =l4 scf.

1rJs.

I 0 9 I 13 sq.

r:tls.

2-L492 5-9: mis.

- ..

I 2.7i3 sq.

mis~ 13":041 ~- mls: 121.562 sq.

ntl..s. 156.551 sq.

ctl.s .. j I 11 6 577- sq.

mis.

I 67 189 sq.

i:tls .. 19 539 sq.

Dis l .

2.


Twent y-one (2 1) Areas have been surveyed.

Eighteen (l 8) Plans have been submitted to Deeds Registry Eight een ( l S) T1tle::.

preµared : the Registrar of Deeds and submitted to the :Vlini ster of .-\rneri nd ian .-\1la 1rs 3 Phase two (2) comprising twelve - ( l:.)
Amerindian Villages to be suf\ e~eo l 9l18, I -90 .. tl:~ evaluation of the tender documents ·~\ as done 39 - TABLE IL 6.3 Al\tlERINDL-\ N AFFAIRS DETAILS OF CAPITAL EXPENDITURE - 1998 - A l\:IER1ND1AN DEVELOPMENT 14015.

DATE PARTTCU LARS ·1 Warrant !ssues to Mini stry o'..Agri culture I An1ennd1an Land Demarcation.

: l - - - - _ !

Purchase of one (1) Television - -one· ( 1) F~eezer - - - I I !

Amerindian Residence GeQrgetown.

l Warrant issued t<l.R.E.O.

Region-No.

9.


- Furni-shing - - - - - - ~ --- I-Amerindian Ho-stel.

- - - _- 1-vla:ant-issu.ed tp R.li-0.iegion No.

8~- Furni:_bi;;-g _ I ~nstel at Cam[)belltown.

-=- ,_ - - - - I - - - 1 .._-_ -- I Warram issue_d to-R ~.

:..9:-Re~on No.

10.

- Fu~sfii:ng - - - -~- -=~~·r Hoste!-a( Wi~~ar.

___ -- __ - ~ _ ~.

r 'vVarrant issl,!e~·to R.E..-0~ Regio n No .

J_.

- Fu~ [s.1I1ng - - - I - - - - .

.

j ·Hostel at Barttca.

- _ .

- - !

- - - - I - I Warra~ ~ssued _to R.E.8.


Region N o: 4.

- fl,!f ni; hing - j I Y.,arrant issued to ~ .E.O.

Region No.

·s.

- Fumi s_hing l Hostel at Maha1ca.

f - _ _ ' ~ I I !

i ' i - i L - i f -- l 1 - -=- !

I I - I I f 1- - 1 - i I I ---r !

i-i i I I !

i i !

- I ., - _ : Hostel at Niahaiconv.

l ----+- -I Warrant issued to R.E.0 Region No.

6.

- Furnishing -- !

Hostels at N ew Amsterdam/Corri verton- 500,000 + 400.000 = i I !

\Varrant issu e f Hostel at Kumaka ...., Mabaru;;a. !

!
!

General Marine Company - Middle Street.

(Brush Cutter) .. .

urn1 s n1ng - .

N eQ.1on o .

1 - EO R .- to R. .

F · d - I I. : Guyana Airways Corporati on Emergencies.

(Patients 1 Returning Home) 291,000 - 186,000 = A:V10Ui\"T ' i !

2s,ooo,ooo.oo 206,000.00 - 1,500,000.00 ; -!

I i --I ' 1 !

i I !

i i !· 4QO,OOO.OO - ; - : 400,006-~00 !

- - 400,000.00 400,000.00 500.000 oc 900.000 0( 500.000 0( 7:.805 (-· .. w - - - - - - - - - - - - - - - - DATES P:\KTICUL:\RS - i :vlr.
Rumda t Lokh naugh t Enterprise - Four (-1) Foot :'\ lac hines - - - - • : - A\ tOUNT -: l 58 .. UUO 00 12/ 1-t I :2/ 1) I '2/21 1 ?./'23 11/30 l:2/3 1 L Purchas,~ of one ( J J !11hoarrl Engine for B2rini:if\\'ai1~i 3. ,-)(\().

000 00 .

\l r Ramdat Lok hnought - Four (-1) Bunk Beds for Amerindian Residence.

(Due). '

!

;\1r Vivian Frederi cks - cash claimed for funera l for Stephany ~ V;illiams- Hin terla.nd Scnolarship Student. '
\ tini stry of ::\griculture - Demarcation Amerindian Lands ( (Returned). "

.... - : Peguin Import S Expon: - 1 Purcha~e of th irty..:tbree (33) Ma_ttresses for - i Ameri ndian Residence.

(Eighteen (18) Supplied) r i i ~1 I - - (F itleen (J 5JDue).

t - i l 156.0UO 00 9,.ooo.ou 15,000,008.00 { I _, l i - I i I 313 .. soo.o·o - i - • I I I !

I I $50,283,90-5.00 I s 1 s .. 000,000~00 _, i '.535.283 .. 905.00 - Less: Total:- · .. ,•