Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1698136031787.pdf (Ireland)
Sarah Cremin From: Sent: To: Cc: Subject: Attachments: Hi Pat Reddy, Helena <Helena.Reddy@Garda.ie> 26 November 2018 17:54 Public Accounts Committee Nugent, Joseph FW: Replies overdue to PAC requests The ICT Directorate Payment Process - PAC Queries.pdf; Skilled Resources 2016.pdf I am directed by the Chief Administrative Officer to refer to the above and your email correspondence dated 23 November 2018.
Please see attached response to the PAC requests and signed skilled resources contract which is forwarded for your information.
Kind regards Helena Helena Reddy Office of the Chief Administrative Officer Garda HQ Phoenix Park Dublin 8 Ph; 01-6662082 Fax: 01-6662084 From: Public Accounts Committee [mailto:PAC@oireachtas.ie] Sent: 23 November 2018 12:30 To: Nugent, Joseph <joseph.p.nugent@garda.ie> Cc: Chief_Administration_Office <cao@garda.ie> Subject: FW: Replies overdue to PAC requests Hi Joe, Further to your telephone conversation with Kieran, can the information requested below be provided by cob Monday 26 November 2018 plesae?
Kind Regards Margaret Falsey Committee of Public Accounts Kildare House, Dublin 2 | D02 XE00 Tel: (01) 618 3074 | Email: margaret.falsey@oireachtas.ie 1 _____________________________________________ From: Public Accounts Committee Sent: 16 November 2018 12:36 To: 'Helena.Reddy@Garda.ie' Cc: 'Joseph.nugent@garda.ie'; Public Accounts Committee Subject: FW: Replies overdue to PAC requests Hi Helena, further to attached, a response was received to PAC32-1003.
The 2 other items remain outstanding as well as the additional information requested in attached email.

I would be grateful if you would let me know when to expect responses please.

Please revert if you require further information.

With regards, Pat.
With regards, Pat.

Pat Fannin | Committee of Public Accounts Houses of the Oireachtas | Kildare House | Dublin 2 | D02 XR20 T: +353 1 6184123 https://www.oireachtas.ie/ _____________________________________________ From: Patrick Fannin On Behalf Of Public Accounts Committee Sent: 29 August 2018 16:22 To: Helena.Reddy@Garda.ie Cc: Nugent, Joseph; Public Accounts Committee Subject: Replies overdue to PAC requests Hi Helena, hope you're keeping well.
I'm reviewing requests from the Committee for follow-up information and it appears we haven't received replies to the following: Ref.

no.

PAC32-I-617 PAC32-I-953 PAC32-I-1003 Date 16/11/2017 08/06/2018 3/07/2018 The requests are attached for convenience.

You'll be aware the Committee publishes periodic reports and the fourth periodic report for meetings from May - July 2018 is currently being drafted.
In relation to PAC32-I-953, the following additional information is requested to facilitate completing the report.

1) Of the 94 contracts to the value of €27.8 million identified by the Accounting Officer where a competitive public procurement process was not followed, how many contracts, and to what value specifically relate to the ICT Directorate?

2 2) Of the three transactions with Accenture included in the audit sample, how many were in full compliance with public procurement guidelines?
3) Does the Accenture Skilled Resources contract solely concern the provision of ICT resources?

I'd be grateful if you would arrange responses before Monday 10 September please and include the relevant reference number in your responses so that we can update the system accordingly (otherwise they will continue to be outstanding).

Please revert if you require further information.

With regards, Pat.
With regards, Pat.

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3 The ICT Directorate Payment Process – Audit Report 2017 refers to the payments made to the company Accenture during 2016.

A total of 16 payments were made amounting to €26,594,655.06.
In summary the breakdown of this expenditure is as follows:  €10.1m of this expenditure refers to ICT skilled resources costs under the Skilled Resources Services 2009 contract (Tender reference T295/2006) – table 1 below.

 €3.5m refers to the skilled resources cost for the Strategic Transformation Office (STO) under the Skilled Resources Services 2009 Contract (Tender reference T295/2006) – table 2.
 The remaining expenditure is not related to the Skilled Resources Services 2009 Contract rather it is related to separate ICT projects and support and maintenance agreements as outlined in table 3 below.
Table 1 ITEM NUMBER DESCRIPTION TENDER PAYMENT MADE 2016 SIGN OFF COMMENTS Garda Information Systems Maintenance - Live Operations Government Anti Money Laundering (GoAML) System Mobile Computing 1 2 3 T295/2006 €9,402,272.53 Garda ICT Executive Director T295/2006 €365,297.45 T295/2006 €335,409.63 Garda ICT Executive Director Garda ICT Executive Director Table 2 ITEM NUMBER DESCRIPTION TENDER PAYMENT MADE 2016 SIGN OFF COMMENTS 1 Garda Information Systems Maintenance - STO Resources T295/2006 €3,543,922.48 Garda ICT Executive Director Table 3 ITEM NUMBER 1 2 DESCRIPTION TENDER Rosters and Duty Management System T014/2015 PAYMENT MADE 2016 SIGN OFF COMMENTS €1,491,112.80 Garda ICT Executive Director Fixed Price Contract T141/2006 €3,999,999.36 Schengen Information System Major Investigations Management System (MIMS) - Phase 2 (Intelligence) Major Investigations System (MIS) - Phase 5 (Property & Exhibit Management System) Major Investigations System (MIS) - Phase 3a (Enterprise Content Management) Major Investigations System (MIS) - Phase 3b MIMS Annual Support Phases 1 & 2 T121/2007 €42,537.21 Garda ICT Executive Director Garda ICT Executive Director T121/2007 €1,311,494.88 Garda ICT Executive Director T121/2007 €1,601,405.88 Garda ICT Executive Director T121/2007 T121/2007 €2,118,742.65 Garda ICT Executive Director €1,026,807.61 Garda ICT Executive Director MIMS Licences T121/2007 €58,117.50 UK eVISA CTA Project (Eurodac) €146,851.86 Garda ICT Executive Director and the Director General INIS Change Control
 Notice to the AFIS Support and Maintenance Contract Fixed Price Contract Fixed Price Contract Fixed Price Contract Fixed Price Contract Fixed Price Contract Fixed Price Contract Software licences purchased for the MIMS phase 2 Project as set out in Item 3 above.
INIS Project- This payment relates to the portion of cost agreed with INIS to allow An Garda Síochána to implement additional Law Enforcement workflows.
AFIS System – Support and Maintenance €307,181.21 Garda ICT Executive Director and the Director General INIS GNIB System – Support and Maintenance €826,985.26 Garda ICT Executive Director 10 11 IT Services Agreement between Minister for Justice, Equality and Law Reform and the Commissioner of An Garda Síochána and Accenture – 17th November 2006 Services Agreement between the Minister for Justice, Equality and Law Reform and the Commissioner of An Garda Síochána and Accenture’ dated 2nd of December 2009 The skilled resources contract (T295/2006) with Accenture commenced in 2009.
This was an initial 2- year contract which allowed for a further two-year extension until end of 2013 which An Garda Síochána availed of.

Over the duration of the contract the average cost per resource has decreased by 8%.

The contract has been extended since 2013, in order to ensure the continued operation and maintenance of Garda ICT Services.

The Accenture skilled resources contract is complex and provides resources that cover a number of ICT Services.
The retendering of this contract was delayed by a number of years due to the complexity of this contract and the lack of a permanent resource to prepare a new tender and run a procurement competition.

An Garda Síochána had commenced preparations for a new procurement process in consultation with the Department of Justice & Equality.
An Garda Síochána was made aware in 2015 that the Office of Government Procurement (OGP) intended to establish a government wide framework for the provision of ICT skilled resources of which An Garda Síochána could avail and to which public service bodies would be obliged to use.

This new Office of Government Procurement (OGP) framework for skilled resources has become available from August 2017.
In December 2017 and April 2018 An Garda Síochána received approvals from the Department of Public Expenditure & Reform (OGCIO) to proceed to procurement utilising the OGP framework.

Accordingly, An Garda Síochána has submitted tenders to the OGP in order to commence procurements in tranches as follows:     ICT Service Desk ICT Operations ICT Security ICT Application Development.
This approach allows for the current skilled resources contract 2009 to be broken into a number of manageable contracts and also allows for better competition under the OGP ICT Skilled Resources Framework.

To date the ICT Service Desk and the ICT Security skilled resources tenders have been issued by OGP and are currently being evaluated.

It is anticipated that new contracts for these services will be in place by year end 2018.
It is further anticipated that new contracts will be in place for the ICT Operations and ICT Applications Development skilled resources by end of Q1 2019.

The timelines for these procurements are determined by the OGP.

In relation to the three transactions in the audit sample referenced in the ICT audit Report line items 1 and 3 are included in item1 in table 1 above.
Line item 2 in the audit sample referenced in the ICT audit Report is in relation to software licenses required to support the MIMS project.

€3.5m of the payments made in 2016 refer to non ICT related skilled resources cost for the Strategic Transformation Office (STO) under the Skilled Resources Services 2009 Contract (Tender reference T295/2006) – table 2 above refers.
Of the 94 contracts to the value of €27.8 million identified by the Accounting Officer where a competitive public procurement process was not followed, 4 contracts, to the value of 14.8m specifically relate to the ICT Directorate.