Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697799680882.pdf (Dominica)
GOVERNMENT OF THE COMMONWEALTH OF DOMINICA HOUSING RECOVERY PROJECT Terms of Reference Monitoring and Evaluation Specialist Introduction An urgent and critical issue confronting Dominica is the recovery of its housing sector in the wake of Hurricane Maria which struck the island in September 2017.

The hurricane devastated the country’s infrastructure, communities and households, along with the main productive sectors – agriculture and tourism.
Prior to Hurricane Maria, it was already established that the country’s development was challenged by the vulnerability of its population and economy to natural disasters, which can impose large costs on the country’s fragile economy and exacerbate poverty levels.
The Government of the Commonwealth of Dominica has embarked upon a broad range of housing recovery strategies aimed at increasing structural resilience in the housing sector and the built environment, thus reducing the vulnerability of citizens and the economy to natural disasters.

Project Background The Commonwealth of Dominica secured financing from the International Development Association (IDA) credit and a Crisis Response Window Grant for the Housing Recovery Project (HRP).
The HRP became effective in August 2018 and is one of the projects in the GoCD’s National Housing Repair and Reconstruction Programme portfolio.

The objective of the HRP is to contribute both to the recovery of housing for disaster-affected households and to improve the application of resilient building practices in the housing sector.

The Project finances support for housing recovery systems and capacity building, the reconstruction of houses, and project management and coordination.
The project has a significant construction works component and other activities related to institutional strengthening and capacity building.

It has been formulated in keeping with the GoCD’s National Housing Repair and Reconstruction Programme (NHRRP).
The HRP is prepared as part of an overall development partner initiative to support medium- and long-term recovery in Dominica and is part of a broader World Bank recovery portfolio comprised of two other operations: (i) an Emergency Agricultural Livelihoods and Climate Resilience Project; and (ii) an Additional Financing to the Disaster Vulnerability Reduction Project.
A stand-alone Project Implementation Unit (PIU) has been established under the Ministry of Housing, and Urban Development (MoHUD) to be responsible for the timely implementation and execution of the HRP program.

The PIU reports directly to the Permanent Secretary (PS) of the MoHUD and liaises constantly with the technical divisions of the MoHUD and the Ministry of Planning (MoP), The Climate Resilience Execution Agency of Dominica (CREAD), as well as the Project Steering Committee.
1 An essential component of the Project is the establishment of four (4) Technical Assistance Centers (TACs) throughout the country to serve as satellite offices of the Physical Planning Division of the Ministry of Planning, Economic Development and Investment (MoP).

These TACs will be the primary interface between the public/eligible beneficiaries/contractors and the implementing agencies.

These Terms of Reference have been prepared for a Monitoring and Evaluation (M&E) Specialist for the PIU.
He/She will be responsible for all aspects of managing and overseeing the monitoring and evaluation function of the Project at all levels.
Objectives The Monitoring and Evaluation Specialist will design and implement a results-based monitoring approach, monitor data quality, track the progress of activities, contribute to staff capacity building initiatives, provide strategic information to the PIU Project Manager for evidence-based decision making, support the development of programmatic and management reports, and coordinate with technical divisions of the MoHUD and MoP to implement specific project interventions.
He/She will prepare Monthly/Quarterly/Annual and ad hoc reports on project progress and will monitor the project activities regularly.
Specific Duties and Responsibilities  Develop and implement the project monitoring and evaluation plan to define standard operating systems and guidelines for M&E, reporting system, and related services;  Establish guidelines on project monitoring and evaluation for the different project components, sub-components and activities;   Identify and define information requirements of components concerning planning, monitoring, and evaluation; In collaboration with other PIU consultants, the M&E Specialist would be in-charge of ensuring the Project Operations Manual (POM) is updated regularly and in a timely manner - reflecting all current processes and agreed methods of project delivery;  Monitor and keep track of the progress for all the housing grant and the construction applications in the MIS; flagging any slippages to the PIU team and Project Manager;  Provide M&E support to grievances of the project in the MIS in accordance with the grievance redress mechanism (GRM);  Monitor and keep track of the construction progress of all beneficiaries, flagging any slippages to the PIU team and Project Manager; 2  Monitor and analyse various stages of the construction process via the MIS and evaluate the throughput, presenting solutions to bottlenecks and ways to expedite the process;  Manipulate and screen data when requested by Government to provide socio-economic datasets in tabular and prose formats;  Prepare monthly, quarterly, annual, and ad hoc programmatic progress updates on project activities; 
 Regularly monitor and report back to the World Bank progress on the Project Delivery Objectives (PDO’s) with an informative discourse on delayed deliverables;  Participate and Prepare Project Presentations for World Bank Missions and other meetings; demonstrating the implementation progress; project challenges and solution- based recommendations of the Project;  Develop and monitor performance indicators in conjunction with PIU management, and the MoHUD, CREAD and MoP technical teams and agree on reporting requirements;  Assess training needs relevant to monitoring, evaluation, and the management information system and coordinate implementation;  Coordinate and undertake field visits to monitor data collection approaches to ensure compliance with operational procedures; and  Develop and maintain a set of reports for a variety of stakeholders.
The specialist will need to produce reports on request of Government counterparts for deliberation;  Provide strategic inputs/information and assist the Project Manager in preparing periodic (monthly, quarterly and annual) programmatic and management reports to the MoHUD, CREAD, PSC and the World Bank;  Perform other tasks required for successful implementation of the Project in line with the project results framework and project management activities.
Minimum Required Qualifications and Experience  Minimum qualifications: Master’s Degree (Social Science, Economics, Statistics, Project Management, Public Affairs, Marketing, or other related fields) with a minimum of 3 years' relevant experience, or a Bachelor's degree in the aforementioned fields and 7 years of experience.

3 Preferred Experience  Knowledge of and practical experience in a full range of tools and methodologies essential to planning, executing, and monitoring projects, e.g.
MS Project, SmartSheets or KoBoToolbox; would be advantageous.

 In-depth knowledge of Dominica’s social, political and development issues with strong current knowledge of key constituencies, their operations, policies, practices and priorities with work experiences that demonstrate this.

 Demonstrated political awareness and ability to diplomatically handle sensitive situations to otherwise cultivate effective, productive client target audiences and with relationships/partnerships.
Required Skills:  Proven planning and organisational skills: strong conceptual and research/analytical skills, with the ability to think strategically and rapidly analyse and integrate diverse information from varied sources into conclusions and recommendations;  Effective interpersonal skills; proven experience in working both as a leader and a member of the team;  Excellent oral and written communication and presentational skills.
Spoken and written fluency required in English;  Strong computer skills; ability to use common software packages, e.g., Microsoft Word, PowerPoint, Excel, as well as the Internet.

Reporting Arrangements The Consultant will report directly to the Project Manager of the Housing Recovery Project/Project Implementation Unit, Ministry of Housing.
Terms of the Assignment/Contract Duration The Consultancy is expected to be awarded for a period duration of one year and will be renewed subject to satisfactory performance reviews.

The assignment is expected to commence in July 2021 and will be renewable annually as the HRP project continues through its project cycle.

The Consultant shall be engaged on a full-time basis, eight hours a day, and five days a week.

A three (3) month probation period will be included.

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