Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697817027821.pdf (Fiji)
OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Table of Content Letter from the Permanent Secretary to the Prime Minister Letter from 2 Permanent Secretary’s Summary Corporate Profile Organisation Structure The Office of the Prime Minister 2013 Annual Corporate Plan Deliverables Cabinet Office Private Office Policy Analysis Unit Development Cooperation & Facilitation Division Poverty Monitoring Unit Strategic Framework for Change Coordinating Office Corporate Service Division Financial Statements & Reports 2013 Ministry’s Outputs and Performance Targets Acronymns 3 4 6 7 8 10 12 15 21 26 34 38 55 58 1 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Letter from the Permanent Secretary to the Prime Minister 30th July, 2014 Rear Admiral (ret.)
Josaia Voreqe Bainimarama Prime Minister of the Republic of Fiji Government Buildings SUVA Dear Sir, I am pleased to present to you the Annual Report covering the work of the Office of the Prime Minister for 2013.

This is respectfully submitted as specified in my contract of employment with the Public Service Commission and also as required in the Finance Management Act 2004.
This report should provide a general awareness and understanding of the functions, responsibilities and an overview of the activities conducted by the office and in the national context provides an expression of accountability to the people of Fiji.
Pio Tikoduadua Permanent Secretary, Office of the Prime Minister 2 Letter from the Permanent Secretary to the Prime Minister OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Permanent Secretary’s Summary In 2013 the Ministry has achieved its deliverables as outlined in its (Strategic Plan) and Annual Corporate Plan and further worked extensively with various agencies, on institutional (critical) projects assigned to the Office namely; Fiji Roads Authority, Fiji Broadcasting Commission, Mahogany Industry Council, Rural Integrated Rural Sports Complex as well as a number of co-shared responsibilities with line Ministries and agencies.
The Ministry also attained landmark achievements with its on-going commitment towards Constitutional 14 Provinces.

awareness programs With the primary focus on keeping all Fijians informed on Government initiatives and programs the Ministry remained at the forefront.

and Elections across the I am also pleased with the Ministry’s achievements at the 2013 Service Excellence Awards.
in attaining the Prize Award I commend all staff in recognition of the Ministry’s demonstrated efforts to continually strive for excellence in our standards of services and in everything that we do.

for their collaborated effort, I also commend the “Green Team” of SFCCO & Legislature for scooping the Energy Prize Award and Best Energy Team Award.
regard to our overall Ministry achievements as per SFCCO’s quarterly With assessments, the Ministry attained an average rating of 91% as at 30 September with the highest rating of 97% in the 3rd Quarter, 97.85% in 4th Quarter.
While the “open-door” policy has encouraged feedback from the people in regards to government services and other services offered by other sectors, the Ministry will continue to explore ways of improving its processes of addressing and handling complaints Pio Tikoduadua Permanent Secretary, Office of the Prime Minister 3 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT CORPORATE PROFILE 4 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT ROLE OF THE OFFICE PRIME MINISTER The primary role of the Office of the Prime Minister is to provide sound policy and admin- istrative support to the Prime Minister in his role under the provisions of Section 92 of the Constitution.
The Prime Minister’s Office also has a central place in facilitating the decision- making responsibility of Cabinet and its collective responsibility to Parliament under the provisions of Section 91 of the Constitution, and ensures the implementation of Government’s policies.

These responsibilities are undertaken through activities within the Prime Minister’s Office inclusive of of namely Administration and the Cabinet Office.
This includes the facilitation of infrastructure development, disseminations of Government’s intentions and objectives the Constitution, poverty administration alleviation programmes, oversight of national projects Public (Fiji Roads Authority, Service Broadcasting contract & Mahogany the promotion Industry development) and and monitoring of government initiatives by the Strategic Framework for Change Coordinating Office are also relevant in this regard.
A better Fiji for all through strong leadership and excellence in service.

To achieve our vision, we will effectively provide sound policy advice and administrative support to the Prime Minister and Cabinet in an efficient manner and through a commitment to the highest levels of professional integrity that is founded and driven by its values.
Loyalty to the government of the day; Respect for one another and for the rule of law; Reliability to do our jobs properly and assuring the Government that it can depend on us for support; Accountability for everything that we do and the decisions we make; Professionalism through a high level of competence, honesty and fairness in the delivery of our services; Tolerance for individual differences and working together without prejudice, bias, or discrimination; and we also uphold the values and ethics of the Fiji Public Service.
5 VisionOur MissionOur Values OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT e r u t c u r t S n o i t a s i n a g r O , r e t s i n i M e m i r P e h t f o e c ffi O 6 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT The Office of the Prime Minister 2013 Annual Corporate Plan Deliverables Targeted Outcome (RDSSED) Ministry’s Outputs for 2013 1.

Development of a new Constitution • Preparation of the Drafting Process 2.

Enhancing the Accountability Framework 3.

Public Sector Reform 4.

Leadership 5.


Building National Identity 6.

Poverty Alleviation 7.

Gender Equality and Women 8.


Rural and Outer Island Development • Facilitate Decision making • Support for civil society and improve cooperation with international and regional agencies on good governance • Corporate support services • Management of payments Pensions and other Accounting/Financial Services • Client Complaint Investigation • Compliance & Monitoring • Internal realignment of positions for better Service delivery.
• Compliance and Monitoring • Organizational Management and Improvement • Political and Public Leadership Model • Consultation/awareness on National Identity and Social Cohesion • Commission of Healing Reconciliation, Truth and Justice • Anti-Discrimination Consultation Framework in place • Appropriate categorization of record • Integrated National Poverty Eradication Programmes (INPEP) • Adhere to the Equal Employment in Development Opportunities (EEO) policy and Gender based reporting.
• Community development (Small Grant) & Infrastructure development • Provide Marketing Assistance to established rural farmers 7 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT CABINET OFFICE 8 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 3.0 Cabinet Office Cabinet is the highest policy making body in Fiji.

It is chaired by the Prime Minister and comprises Ministers who are assigned different portfolios.
The Cabinet Secretariat, also known as Cabinet Office, and facilitates effective decision making by Cabinet.

It is based in the Office of the Prime Minister and is headed by the Secretary to the Cabinet.

The Cabinet Office has four established staff, a temporary staff, and two support staff.
The Office is tasked with ensuring that the central decision and policy-making processes of Cabinet and the Executive Government is conducted and maintained effectively, and in accordance with accepted constitutional and statutory conventions.

It the facilitates issuing of The Cabinet Office facilitates the swearing – in of Cabinet Ministers, and their individual roles and responsibilities through the Ministerial Assignment.
good decision-making by ensuring that Cabinet Papers submitted to Cabinet are of the highest quality.

It coordinates flow of information and Decisions of Cabinet between the Ministries, the Ministers and the Prime Minister.

It administers laws relating to Parliamentary pension, Ex-Prime Minister’s and Ex-President’s Pension, Flying of the Fiji Flag, and the Coat of Arms.
Highlights 2013 coordinated 15 Cabinet The Cabinet Office Meetings in 2013, with the corresponding set of minutes provided to the Prime Minister, the rest of the Cabinet Ministers, and His Excellency the President.

The Office facilitated 307 Decisions of Cabinet and the dissemination of the same to the relevant Ministries for implementation.

The Office also issued 63 Cabinet Notes on Cabinet related matters to the Minister, and 14 Briefs on Cabinet Decisions to His Excellency the President.
The Office carried out 5 Awareness/Training Sessions with Ministries of Government on Cabinet Paper Preparation.

In addition, the Office facilitated Ministerial Leave and Overseas Travel with 88 Leave and Overseas Travel requests for Official Engagements facilitated.

The Office also administered its statutory requirements by providing 107 Advice on Pension requests, flying of the Fiji Flag and use of the image of the Fiji Coat of Arms.
Result / Tables TRAINING CONDUCTED ON CABINET PAPER PREPARATION Ministry 2012 2013 PSC (CTD) Ministry of Women, Social Welfare and Poverty Alleviation Ministry of Works Transport and Public Utilities Ministry of Foreign Affairs and International Cooperation Ministry of Rural and Maritime Development Ministry of Health Ministry of Defence, National Security and Immigration Ministry of Youth and Sports Ministry of Agriculture, Fisheries and Forests 1 1 1 1 1 1 1 1 1 9 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT PRIVATE OFFICE 10 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 4.0 Private Office Highlights 2013 to 112 support organizations; the Prime Minister, In facilitating decision making & administrative/ logistic the Private Office to 445 invitations from local and and international international invites were accepted by the Prime Minister; 112 programs were compiled; 100 speeches facilitated for the Prime Minister; and 333 invitations to were delegated by relevant Ministers.
Under the Prime Ministers open door policy, 458 visitors were attended and 11,821 correspondences received.
the Prime Minister local Results Summary of results for past three (3) years; 2011 – 2013: • Total invitations received was 1008 (2011 – 84; 2012 – 479; 2013 – 445) • Total invites accepted by the Prime Minister was 264 (2011 – 54; 2012 – 98; 2013 112) • Invitations delegated by the Prime Minister to other Ministers was 748 (2011 – 34; 2012 – 381; 2013 – 333) • Total number of programs compiled was 264 (2011 – 54; 2012 – 98; 2013 – 112) • Total number of speeches facilitated was 208 (2011 – 24; 2012 – 84; 2013 – 100 • Total number of visitors/public served was 2817 (2011 – 75; 2012 – 2284; 2013 – 458) • Total number of correspondence received was 19,701 (2011 – 4181; 2012 – 3699; 2013 – 11,821) Commodore J V Bainimarama, Prime Minister of Fiji meeting with Hon.
Dimitry Medvedev Prime of Russia on one-on-one meeting in June 2013 Signing of the MOU and MOA in Russia by Fiji’s Ambas- sador Japan, H.E.

Isikeli Mataitoga and the Russian Representative in the presence of the two Prime Ministers in June 2013 is role The Private Office core to provide administrative, logistic and security support to the Prime Minister in conjunction with the Republic of Fiji Military Forces and Fiji Police Force.
Also provide logistic and protocol service to the Prime Minister’s and his spouse.

the Prime Minister Co-ordinate with the Permanent Secretary in handling all Prime Minister’s correspondences.

The office also co-ordinate appointments, interviews and invitations to logistics requirements.

Attend to the public in their requests/complaints and so forth.

In line with the Prime Minister’s open door policy, attends to the public complaints in line and any other duties assigned by the Prime Minister.
11 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT POLICY ANALYSIS UNIT 12 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 5.0 Policy Analysis Unit The Policy Analysis Unit (PAU) is a Strategic Business Unit whose primary role is to provide sound and independent policy advice to the Prime Minister on a wide range of issues as and when required.

The unit undertakes consultations with Ministries and other stakeholders to enable the provision of accurate, information.
It also engages with the factual civil society and the general public on a number of economic and social development programs and projects of national interest.

A key responsibility is the facilitation of appropriate ways and means in assisting members of the public that seek the assistance of the Office of the Prime Minister and ensure timely and consistent follow ups and liaison with relevant Ministries.

Highlights 2013 Provision of Policy Advice and Policy Analysis for the Prime Minister.
The Unit presented 78 analyses on Cabinet papers which were cleared by the Permanent Secretary for the Prime Minister during scheduled and Special Cabinet Meetings held in 2013.

These analyses covered a wide spectrum of issues from national, public and private sector in the contexts of social, economic, political and legal programs and projects.

Furthermore the unit provided analyses and comments on correspondences that were assigned from the Prime Minister and Permanent Secretary during the year.
13 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Effective Coordination of Government Activities and Development Programs Facilitation of Corporate Responsibilities the Ministry’s The Deputy Secretary PAU was for coordinated in May, and held for roles (WSSC and OHS).
the Chair Staff Board.The Unit the HOD Refresher Workshops secretariat the monthly internal committees the Ministry’s The unit carried out their 2014 Business Plan formulation over a 2 day workshop at the Pearl Resort in Pacific Harbor in October.

Open Door Facilitation/ Complaints and received As part of the Prime Minister’s open door policy for the general public, a total of 490 cases by members of the public, civil society and private sectors were by the unit.
The cases were mostly assistance from requests lease cases, Land crown land), FNPF assistance, private disputes, employment termination and creation cases, welfare assistance, and matters relating to Public Utilities (FEA, WAF and FRA).

issues (ITLTB, agricultural leases, family disputes on complaints processed ranged that and of the Office of The Unit facilitated consultations with development partners within and outside of Government on the implementation of economic and social development initiatives.
This inter-ministerial included 119 and ad hoc committee meetings as well as special management assigned projects to the Prime Minister.
These included the Vatukoula Social Assistance Trust Fund, Mahogany Industry Council, Fiji Mahogany Trust, 2014 Budget Utilization Consultations, Foundation for the Education of Needy Children (FENC Fiji), Budget & Aid Coordination Committee, Macro Economic Committee, Works Permit Committee, and Steering Committee on Public Sector Reform and also co-shared projects such as Fiji Roads Authority and Agricultural Marketing Authority.
14 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT DEVELOPMENT COOPERATION FACILITATION DIVISION 15 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 6.0 Development Cooperation Facilitation Division (DCFD) to resolve the PM’s Office The DCFD was established under the umbrella of the shortfalls and inconsistencies which exist in the engagement process and coordination of subsequent follow up action on developmental cooperation assistance made available to Fiji by multilateral, bilateral and non-governmental donor agencies.
Most donor assistance was not being implemented for the simple reason that there was poor internal coordination resulting in funding not being utilized.

There was the need to be more proactive in getting project profiles and dossiers prepared for harnessing donor assistance and subsequently pursuing necessary follow up actions until the projects were implemented.
DCFD’s role was to coordinate closely with line Ministries; Ministry of Finance and other central agencies in order to secure donor assistance and loans and to ensure the effective and efficient utilization of funds resulting in the quick physical manifestation of donor projects on the ground DCFD was then established to provide a central point for liaison with donors and overseas loans from Cabinet Decisions to relevant ministries and agencies in the area of fulfilling appropriate projects documentation comprising of agreements and contracts with accompanied approvals of government agencies without which none of the projects would be implemented.
It also has the role of properly administering budgetary a the development of rural communities under the Small Grant Scheme and the minorit ygroup like the the Rotuma Rotuma Council Act, Rabi Island within the Banaban Settlement Act and the Kioa Island Council.

In addition it is also responsible for the development of the Melanesian- Vasu i Taukei through a separate funding.
Island Council under locations for the systems and processes To successfully administer the above, DCFD establishes to manage internal and coordinate implementation of donor assistance and overseas loans and other projects, all within the ambit of the relevant government legislations and regulations.

Proper monitoring, assessment and reporting of project progress, completion and commissioning are also an integral part of any project management.
16 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Highlights 2013 Chinese Gratuitous Aid Projects 2013 in line with for in 20 months Work on the construction of the Navua Hospital continued during the the year to be Construction Contract completed the date of commencement in September 2012.

Meanwhile the Chinese contractor appointed the Somosomo Hydro Power Station also began preparatory works assisted by the Fiji side to facilitate the actual commencement of construction works.
the project from to construct Signing of Completion Certificate for the China –aided Kiuva Seawall Project, Tailevu Signing of MOU for the extension of electricity to the integrated rural sporting facilities After receiving confirmation from the Chinese Embassy, the Fiji side finalized all logistic arrangements for the arrival of a six (6) member technical team for two Industry (2) years Development project.
include making provision for accommodation and office and setting aside 200 hectares of land in Dreketi for the rice demonstration farming.

the Vanua Levu Rice The arrangements for The Mushroom project likewise is awaiting the arrival of six (6) experts who will be based at the Leqaleqa Research Station in Nadi for two (2) years and will assist in setting up trials and training locals.
A feasibility study of the proposed sports complexes at Korovou, Vunidawa and Seaqaqa was undertaken by Chinese engineers, which to a unanimous agreement being signed on the way forward for the construction of the sporting complexes.

The Fiji side will make further comments after it receives the feasibility study report from the Chinese team.
led Following request by Fiji, the Chinese Embassy sent a formal Letter of Exchange to the Prime Minister in December 2013 advising that a team of Chinese experts would survey sent re-construction feasibility and of the Stinson Parade and the Vatuwaqa Bridges.
The feasibility study is expected to be undertaken in January 2014. be study conduct the for to To explore the possibility of bilateral cooperation and assistance in solar energy in Fiji, the Office of the Prime Minister also facilitated a week long feasibility study by a Chinese team of solar energy experts.
The above updates for projects under the Chinese Gratuitous Aid in 2013 are provided in detail as at Appendix A. Handing of assistance to the Yellow Ribbon Project 17 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT China-Aided Projects Facilitated By The Office of the Prime Minister Update As At 31/12/13 No.
Project Name Estimated Cost Implementing Agency Status Remarks 1 2 3 New Navua Hospital, Namelimeli, Navua $FJ8-10m Ministry of Health Somosomo Mini Hydro Power Station, Taveuni, Cakaudrove $FJ12m Ministry of Works, Transport and Public Utilities Vanua Levu Rice Industry Development Project Amount not established yet Ministry of Agriculture 4 Mushroom Project, Leqaleqa, Nadi Amount yet to be established Ministry of Agriculture 5 Rural Sports Complexes – Vuni- dawa, Korovou & Seaqaqa Amount not established yet Office of the Prime Minister 6 Reconstruction of the Stinson Parade and Vatuwaqa Bridges Amount yet to be established Office of the Prime Minister and Fiji Roads Authority 18 Construction Stage 1; 70% complete.
Part of the hospital medical equipment also arrived in Fiji from China.

Hunan Construction Engineering Group Corporation of China was appointed as the contractor for the project by the Chinese side.

Field survey completed by Chinese side with Fiji side agreeing to a proposal on the Technical Cooperation Program proposed by the Chinese side.
Letters of Exchange from the Chinese Embassy on the dispatch of a six (6) member technical team for a period of two (2) years was received at the Office of the Prime Minister on 27/12/13.

On schedule and progressing well.

Expected to be completed by June 2014.

The contractor began site preparatory works assisted by the Fiji side to facilitate the actual commencement of the project.
As part of preparation, the Ministry of Agriculture set up quarters for accommodation and office for the Chinese Team and also made available 200 hectares of land in Dreketi for the rice demonstration farming.

Feasibility study by the Chinese side and formalities of Letters of Exchange were completed in 2013.

Fiji side awaits the dispatch of 6 experts to Fiji for a term of 2 years to set up trials, trainings etc.

Lease & EIA completed and submitted to the Chinese Embassy.
China Hunan Provincial Architectural Design Institute, entrusted by the Chinese Government, carried out a feasibility study of the sports complexes be- tween November 17th and December 10th 2013 leading to the signing of the Minutes of Meeting reaching an unanimous agreement on matters concerning the construction of the sporting complexes at Vunidawa, Seaqaqa & Korovou.
Letters of Exchange formalities agreeing to the dispatch of a team to Fiji to conduct the surveying and feasibility study for the reconstruction of the Stinson Parade and Vatuwaqa Bridges was received at the Office of the Prime Minister on 13/12/13.

Fiji side awaits the Chinese team’s feasibility study report.

OPM to send a formal reply.

OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Projects to Explore the Possibility of Bilateral Cooperation and Assistance No.
Project Name Estimated Cost Implementing Agency Status Remarks 1 Solar Energy Projects Office of the Prime Minister and Ministry of Works, Transport and Public Utilities The China New Era International Engineering Corporation conducted a week long feasibility study in Fiji from 8th to 13th December 2013 to explore the possibility of bilateral cooperation and assistance in solar energy DCFD facilitated the week long feasibility study.
Small Grants Scheme (SGS) The Small Grants Scheme (SGS) programme was allocated $3 million from the National Budget to fund community-based projects identified by the Prime Minister which include small infrastructure development projects such as roads, foot-crossings, bridges, schools and income-generating projects.

Funds Utilisation For 2013, a total of 74 projects were funded from the SGS.
Out of this, 49 projects or 78% of the total provision or $2,992,245.31 was spent on the education sector mainly on the construction/renovation of school buildings, school access roads, purchase of furniture and equipment.

17 projects worth $600,941 or 20% was utilised on Village/Settlement development and 8 projects worth $67,455.23 or 2% of the total provision was utilised on other integrated development.
The graph shows that the education sector received the highest funding assistance compared to the other two sectors.

Projects funded under this sector targeted towards improving school facilities, providing school furniture and equipment to enhance learning and development in line with Key Pillar No.
9 of the People’s Charter for Change, Peace and Progress Handing over of new generator for Wailotua District School, Tailevu by the Permanent Secretary, Prime Minister’s Office, Col Pio Tikoduadua on 13th September, 2013 19 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Minority Communities The Prime Minister as Minister responsible for the Rotuman and Banaban Communities as stipulated under the Rotuma Act, Cap 122 and Banaban Settlement Act, Cap 123 continue to allocate Subvention Funds to these two communities.
Rotuma was allocated $209,000.00 and Rabi with $105,000.00.

These funds were used to assist in payment of the operational costs of both Councils.

Part of these funds was also used to pay for development projects like water, boat & outboard engines, repair to village generators etc that all contributed to the socio-economic development of the grassroots people.

A total of eleven (11) development projects valued at around $133,000.00 were funded on Rotuma and Rabi in 2013.
Furthermore, the Office of the Prime Minister also provided funding assistance of $50,000.00 to Kioa Communities under Kioa Development Fund and $100,000.00 to Melanesian/Vasu I Taukei Communities.

A total of fifteen (15) development projects were funded during the year.

These projects were identified by Kioa Island Council and the Provincial Administrators and have contributed to the improvement in the living standard of these communities.
Opening of Banaban Primary School Ablution Block Rabi, September 2013 20 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT POVERTY MONITORING UNIT 21 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 7.0 Poverty Monitoring Unit Creating awareness on government pro poor programme during International Day for the Eradication of Poverty at Natewa, Cakaudrove Focus Group survey on impact of rural health centres in Seaqaqa, Macuata.
In relation to its strategic role in Government, the Poverty Monitoring Unit’s sees to increase the effectiveness of program that seek to address and reduce poverty.

Its strategic role is to monitor program that seek to alleviate poverty in order to help improve them and make them more effective.

Its key performance measure is the number of improvements made to pro-poor program as a result of its suggestions, advice and support.

For 2013, the Unit’s core business included: i.


Program Information Database ii.

Conduct Program, Process and Impact Evaluations iii.

Policy Briefs to PM and iv.

Poverty Reduction Awareness/Information Dissemination Additional responsibilities included Client Complaints Investigation, SEA implementation and Corporate Support Services.
Conduct Program, Process and Impact Evaluations the The Unit worked closely with its M&E counterpart 3ie and the Ministry of Education regarding the collation of available statistics and baseline information Rigor- on ous consultation with Ministry of Education resulted in the Unit submitting all relevant baseline informationto 3ie who were commissioning this exercise.

reporting Subsidy.
reporting Subsidy.

Busfare and To improve our processes in this area, the Unit sent staff for training in the areas of Strategic Communications & Impact Assessment and Monitoring and Evaluation to London under the RIPA International Institute.

22 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Program Information Database This was the major achievement in the Unit for the year 2013.
Through data collated from the Program the cul- Implementers and Central Agencies, saw other Units mination of within information the stored in it.

Information included in the Database in- clude: Programs plans and budgetary allocations, Quarterly Performance Reports, Reports on Consultations with Beneficiaries, Press Clippings and Media Updates pertaining to the respective Programs.
the database utilizing OPM A screen shot of the PMU Information database Monitoring of NDP funded goat farm in Tabia Labasa by PMU Highlights for 2013 Monitor, Evaluate and Report on the Implementation of INPEP.

The Unit monitored 12 programs implemented by Government with regards to Poverty Alleviation and Rural and Outer Island Development.

They are as follows: i. Renewable Energy Projects ii.

Rural Health Centers iii.

Upgrading of Rural and Outer Island Jetties iv.


Other Rural Water Supply v. Rural Housing Assistance vi.

Upgrading of Existing Cane Access Roads vii.

Grants to CATD viii.

Northern Development Program ix.

Student Loan Scheme x. Multi-Ethnic Affairs Scholarship xi.

I-Taukei Affairs Scholarship xii.


Foundation of the Education for Needy Children (FENC) samples to gauge conducted these pro-poor programs on in the progress and Beneficiary Consultations in the form of Focus Group Surveys were sites in order impact the people.

of Program Reports and Policy Briefs were generated and this proved very useful for Government Agencies in respective poverty alleviation evaluating programs and rural and outer island initiatives.
their Consultation on impact of IHRDP funded fish pond project in Kuku, Tailevu In 2013 the Unit conducted its monitoring work in conjunction with the advice given by the Programme sites and the the Team visited the Provinces of Ra, Ba, Tailevu, Naitasiri, Cakaudrove, Bua, Macuata, Rewa, Serua, Namosi, Nadroga and Navosa.
Implementers on 23 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Poverty Reduction Awareness/Information Dissemination This was a strategy mooted by the Director to enable rural communities the Unit target our to through dissemination of the services available by Economic Government with Growth, Increasing Basic Social Services, Targeted Services the Disadvantaged & Poor and Improving Participation and Empowerment.

assistance made information on reference and for to areas.
Government sees this as very important sector to focus on and relatively important in the alleviation of poverty in the country thus it is quite imperative to sustain a productive and able sector.

The IDEP gave an opportunity for people to access information on services and assistance made available by Government hardship to by and stakeholders to help reduce poverty in the country.
those recognizes empower also played living part the in This was the highlight for the last two quarters of the year, which saw the Team carrying out rigorous training on Participatory Learning and Action and commemorating the International Day for the in the remote Eradication of Poverty (IDEP) the rural 2013 Province of Cakaudrove.

The focused on together theme the towards a World without Discrimination - Building on the Experience and Knowledge of People in Extreme Poverty”.
the Natewa Disrict setting at “Working IDEP in Apart from Agriculture, other Development Stakeholders were also present during these three days event to disseminate information about their Ministry.

This integrated approach taken up by Government during IDEP becomes an effective exercise in making available services as a one stop shop during that period.
The Official Programme was opened by the Deputy Secretary Policy Mrs Peniana Lalabalavu and officially closed by the Divisional Commissioner North, Mr Alipate Bolalevu.
The rural economy is mostly agricultural based and is vital in the economic livelihood of Fijians in the rural 2013 International Day for the Eradication of Poverty (IDEP) - NATEWA DS Policy Mrs Peniana Lalabalavu & Divisional Commissioner North Mr Alipate Bolalevu officiating at the Opening and the Closing of the commemoration of the IDEP 2013 24 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Participatory Learning And Action Research Coverage Province Cakaudrove Ba Ba Total District Natewa Tunuloa Wailevu Tavualevu Tabalei 5 No.
of Villages 7 6 26 1 1 41 Participatory Learning Action - Tavua Participatory Learning and Action Research is an approach for learning about and engaging with communities.

It combines an ever-growing toolkit of participatory and visual methods with natural interviewing techniques and is intended to facilitate a process of collective analysis and learning.

The approach is used by the Poverty Monitoring unit to identify needs, planning, monitoring and evaluating projects and programs.
Whilst a powerful too, it offers the opportunity to go beyond mere consultation but promotes the active participation of communities in the issues and interventions that affects and shape their lives.

It unlocks their ideas not only on the nature and causes of the issues but also on realistic solutions.

The Unit conducted Participatory Learning and Action Training at 41 Villages in the Districts of Natewa, Tunuloa & Wailevu East & Wailevu West, Tavua and Tabalei.
The coverage for PLA were as follows: Participatory Learning Action (PLA) - Tabalei in terms of This feature of the INPEP Programme has been quite beneficial for the Unit its deliverables in the OPM ACP and also meeting our our mandate also International Obligations.
This allowed improve relations with NGOs, CSOs, UNOs & Government Agencies on exercise requirements the Unit and to in the public and stakeholders in disseminating information to better understanding assist services made available the mechanics and by Government and its Development Partners in order to assist people to get out of Hardship or Poverty.
25 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT STRATEGIC FRAMEWORK FOR CHANGE CO-ORDINATION OFFICE 26 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 8.0 Strategic Framework for Change Co-ordination Office the Roadmap The primary role of the SFCCO is to provide necessary support in terms of policy advice and programmes on for Democracy Sustainable Socio-Economic Development (RDSSED) and the (SFC) Strategic implementation.
Framework Change for In carrying out this role, SFCCO: • Ensures that the Roadmap (RDSSED) is mainstreamed into Strategic Plans (2010 – 2014) in all Government Ministries’ and Agencies’ Annual Corporate Plans(ACP)s; • Ensures the alignment of Ministries’ and Departments’ ACP key deliverables to the Roadmap; • Monitors, audits and analyses the implementation of ACPs, Government Development Projects and Cabinet Papers quarterly ; • Markets and Promotes the SFC and Roadmap; and Is Secretariat to the National Peoples Charter • Advisory Council (NPCAC).
Public Relations & Media Division to The Public Relations and Media Division, is tasked facilitate and widely disseminate primarily government’s intent as outlined in the People’s Charter and Progress for Change, Peace (PCCPP) through Media and Public Relations.

Since the establishment of the Division in 2009, it has facilitated the endorsement and implementation of the PCCPP with the formulating body of the National Council for Building a Better Fiji.
The Division continues to facilitate and conduct its nation-wide awareness of the PCCPP ensuring that All Fijians are aware of government’s functions and achievements and further facilitate the necessary mechanisms to assist every Fijian through the government assistance programmes provided.
Public Relations and Media Division conducted awareness, programmes, civic education, radio talk back shows, exhibitions and media engagement to engage the nation in the drawing of a new Constitution and marketing of the constitution processes through these forums and media.
The division involved in partnership with the follow- ing:- • District Advisory Councils • Provincial Council Meetings • Tikina Councils • Municipalities, CSOs, NGOs, Youths, Women’s group, Civil Servants and Corporate Bodies (Private Sectors) • Radio Talkback shows and Exhibitions to get maximum participation Consultations were held in all the four divisions and current political focused primarily on developments, as government transits into the next phase which is the political phase of the SFC.
the developments increased It was evident with the analysis reports over the four quarters that support for Government’s political of the 12 Government months PRMD conducted a total of 430 meetings throughout the country meeting over 14,662 people.

The division conducted consultations in the 14 provinces as well as the Suva’s Peri-urban.

and steadily.
and steadily.

Over intent the 27 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Graph 1.1 Overview of PRMD Activities Graph1.4 Audience Rating of Officers’ presentations during consultations.

Over the first 6 months of the year the PR team focused in the People’s Charter for Change Peace & Progress and the various political phases of development.
Although PRMD had to focus largely on a number of Major PR Media activities they also managed to complete other responsibilities: Customer Complaints Referral, administration, Quarterly reports, staff, maintaining service excellence culture, community work, review of corporate documents, plans and logistics.
Karalaini Waqanidrola (PRMD) and Suliano Driti (MEU) at OPM booth during Agriculture Show at Lautoka PR Officers, George Katonivualku, Epeli Vuase and Kisoko Cagituevei (left-right) during the group strategy planning While the PR team was able to address many issues raised by the people, the division was also challenged with various factors such as:- • Influences from certain (anti-government political parties, politicians, non-government organizations and civic society organization) groups that have hidden agendas against the Government s intent; • Poor service delivery in many rural areas (by civil servants) • Transactional vs Transitional change.
Graph 1.2 Overview of Media Activities by PRMD Graph 1.3 Comparison on number of consultation conducted between 2012 and 2013 by PRMD.

28 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Majority of cases related to complaints of: • Land disputes • Utility services or bills • Landlord and tenant issues • Business licensing and investments e.g.

Homestay • Unfair business dealings and payments National Identity continued to be a challenge in 2013.
The PRMD unit promoted National Identity through workshops, talk back shows, provincial council meetings communities and respective target groups.

It was also communicated through briefings by the Deputy Secretary to diplomatic corps.
It was noted that although Government has worked extensively to protect and secure the rights of all the Fijians including the i-taukei, people were still concerned over land ownership and traditional or security, village-by-laws, Christian traditional institutions state and leadership, traditional DS SFCCO, Mr Edward Tunidau (2nd from left) with Director Poverty Monitoring Unit (left), Mr Meleti Bainimarama and DS OPM Mr Naipote Katonitabua (garland) touring at the exhibitions at the Poverty Awareness in Sigatoka The Partnership process between the Government and Civil Society Organization, Private Sectors and Non-Profit Organization has been ongoing during the year.
Workshops, meetings and consultation took place during the year as part of the Partnership processes.

Graph 1.5 Analysis of Referrals received by PRMD for 2013.

Referral Officer, Jerry Tavua and Director PRMD, Mr Joeli Besetimoala attend to customers during Public Service Day Exhibition Graph 3.1 Summary of Activities on National Identity Radio talk back shows focused on number of issues such as political issues, issues on development and education sectors and socio economic concerns.
At every broadcast there has been an expectation of 95% overall coverage (an approximate total of 339,362 people) of the entire Fiji group for each radio station.
29 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Graph 3.2 Analysis of talksis of talkback shows for January - December 2013 Graph 4.1 Support for Government Poverty Eradication Programs Graph 3.3 Summary of Activities of acceptance of Common National Identity Graph 4.2 Summary of Issues raised in each of the Quarters Empowerment and Awareness Programmes were conducted by the PRMD and Monitoring & Evaluation unit that included the briefs consultations and meetings.
Poverty reduction was a core objective of all the development partners and the first MDG concerns the eradication of extreme poverty and hunger.

The programmes conducted provided Poverty Eradication mechanisms that people can use and the longevity of the programs.

The graph below shows the support for Government’s Poverty Eradication Programmes.
30 The critical aspect of promoting gender equality is the empowerment of women, with a focus on identifying and redressing power imbalance and giving women more autonomy to manage their own lives.

It’s a vital sustainable development and the realization of human rights for all.

PRMD conducted awareness programmes and was also involved in the workshops with the Youth Forum, FEM-link and UNDP etc.
It promoted equality between men and women through emphasizing in the distribution of on the sharing equally power opportunities influence, for financial independence through work, through setting up businesses, enjoy equal access to education and the opportunity to develop personal ambitions.

equal and OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT CharterUnit NPCAC meeting at the Holiday Inn SEA Evaluators meet with PS OPM and OPM Heads of Department.
and The Unit plays the role of Monitoring the Peoples Charter Pillar Implementation Progress; Facilitating promotion of Peoples Charter; Preparing the Pillar Progress Report to the NPCAC and NPCAC Sub Committees; Provision of secretarial support to the NPCAC and NPCAC Sub Committees; Provision of logistics, secretarial and support services; Promote awareness of OHS Policy Compliance with Financial compliance with Management Reform Government Procedures and Regulations; Ensure good governance practice, compliance with Public Service Values, Code of Conduct, PSC HR Policies/PSC Delivery, Service Charter as well as implementation of SEA principles; Facilitate management and development of Human Resources and Facilitate Recruitment Process The Charter Unit provides the Corporate Functions of SFCCO and the focused on the following in 2013;- 12 National Peoples Charter Advisory Council Sub-committee and five NPCACmeetings were conducted.
the report was submitted A meeting for the New Constitution was also conducted and to the Prime Minister.

Pillar Implementation reports on the 3 sectors were also presented and presentations from Ministries and Departments were made to the Council on issues that needed more information and clarification.

facilitation of peri Transportation services were provided by the four SFCCO vehicles, Office of the Prime Minister Vehicles as well as rentals.
Rentals werehired for the consultation, out of station engagement and site visitations for Monitoring & Evaluation visitations and meetings.

The vehicles were well maintained.

All are in good running conditions and there were no accidents or traffic infringements throughout the year.

-urban The Unit was very efficient in providing logistics support for all Consultations, Verifications, Meetings, talk back shows and other activities.
Travel arrangements, accommodation and meal claims were facilitated for officers who worked overtime and those that went for site visits or workshops outside Suva.

All the Human Resource Activities was also carried out by the Unit including the Performance Assessments for Units to the collation of ACP Evidences.

31 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT From 2012, the implementation of targeted activities in Ministries ACP improved significantly in 2013.
This has attributed to the establishment of the monitoring system and processes within implementing Ministries and central agencies.

This includes the adoption in the of a reporting and monitoring culture public service.

The Way Forward of the MEU in 2014 was the consideration of quality measures and quality indicators, start encouraging Ministries establishing measures and processes to enable the evaluation of impacts of their deliverables to the national objectives and broad outcomes of government.
Through the monitoring process over the last five years, MEU has identified timely quality indicators and then used to consider as performance measure.

to Graph 2.2 Progress of inclusion of RDSSED objectives and KPI onto Ministry since 2010 The performance ratings of Government ministries show quantitative results with composition of processes achievements.
In few cases, performance ratings still consist of achievements which do not have significant impact on the national outcomes or objectives of government.
Vanuabalavu Bio-fuel plant (MEU verification) Monitoring & Evaluation Unit The Role of the Monitoring & Evaluation Unit or MEU is to Ensure alignment and mainstreaming of the SFC and RDSSED into Ministries and Departments Strategic and Annual Corporate Plans; Provide support to Ministry of Strategic Planning on capital and PSIP Projects monitoring and implementation; Support the PSC in the performance review of permanent secretaries; Monitor, audit and analyze implementation of ACPs, Government Development Projects Cabinet Papers; Provide regular briefs and quarterly progress reports and updates to PM and Ministries; Provide brief and updates to other key and stakeholders of Government Monitoring and Evaluation Unit continued with the monitoring of the RDSSED implementation across Government which includes 24 Ministries and 3 Departments four quarters of 2013.
The quarterly in the monitoring and compilation of Government quarterly performance reports were also prepared.
Graph 2.1 Quarterly Perfomance of whole government in 2013 and the OPM quarterly ACP perfomance ratings MEW Officer, Mere Varani with Senior Ministry of Health officers during verification 32 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Acting PAO, Varanisese Tawake during the 1st Quarter verification with Ministry of Information Acting PAO, Varanisese Tawake during verification of the refurbished Raiwaqa Health Centre MEU Officer, Josefata Waqalala and Petero Saniele conducting verification with Fiji Police Force Graph 2.3 Summary of Feedback from Ministries / Stakeholders, captured through briefings, consultation, meetings and verifications conducts continuous to ensure RDSSED consultation The MEU indicators with ministries and objectives are in Annual Corporate Plans every year.
One of the performance measures was the effectiveness of the consultation and stakeholders of government.

processes with Ministries included and addressed Divisional (includes Vanua Levu, Tailevu, Central & Eastern Division, Levuka, Kadavu and Western Division) site visits were also done after verification of the reports by the MEU team.
MEU enormously worked on the data entries of various ministries/ department’s ACP 2013 into Monitoring & Evaluation System (MES).A total of 43 performance feedback briefings were conducted in 2013 with Ministries/Departments, with 23 being conducted in the 1st Quarter and 20 in the 2nd Quarter and the nearly the same for the other two quarters.

Dr. Sundaran Annamalai of the World Bank was also briefed on Government’s performance.
Feedback to Ministries and Department on their performances for the quarter is part of the monitoring process and the and feedback departments the opportunity to provide valuable feedback to the MEU for continuous improvements in the monitoring processes.

the ministries session gives Verification of the new Disability Centre in Labasa These feedbacks are documented by the MEU for guidelines on processes review and improvements.
from Ministries/ Departments, other Apart government stakeholders were referred to the MEU the government monitoring process, progress and achievements.
to be enlightened on 33 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT CORPORATE SERVICES DIVISION Civil Service Medal Award Mr. Kisoko Cagituivei, Principal Information Officer , PRMD ,SFCCO Mr Isireli Vuli , Messenger / Cleaner 34 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Human Resources Management and Development development, In ensuring better human resource management and reviews were undertaken on the Strategic Workforce Plan (SWP), Learning &Development Plan (LDP) and Succession Plan(SP) towards a competent workforce.
ongoing OPM Staff Status – Employment 2010 2011 2012 2013 Full-time Employees (FTEs) Part-time Employees Temporary Employees Contract Employees 83 3 15 20 80 3 9 38 97 6 9 53 88 8 22 60 Human Resource Development 9.0 Corporate Services Division The Corporate Services Division (CSD) provides corporate services to the eight (8) functional units/divisions in the OPM.
The key operational areas for the division are: Finance; Administration Management; Records Management; Human Resources Management; Human Resource Development; Asset Management; Organization Management and Productivity Management.

Highlights 2013 Finance Support Service In compliance legislative undertaken: to requirements, the Ministry of Finance’s following were the • 95% of our reconciliation was submitted.
The reports are in the form of Trusts reconciliation, Salary reconciliation, Drawings, IDC, SLG, Petty cash reconciliation as well as adhering to all instructions issued by Ministry of Finance via Finance Circulars.

• Timely submission of the Agency Financial Statement to the office of the Auditor General and 80% of our Audit queries for 2012 addressed.

• 98% payments to Suppliers and balance 2% due to supplier’s non-compliance.
• Adherence to Closing of 2013 Accounts on time as set out by the Ministry of Finance.

• Meeting the Financial requirements of the Office in support of its business operation.

Finance From 2010-2011 & 2013, OPM spent within its approved budget allocation.

Based on the 2013 Learning and Development Plan, OPM concentrated on five major areas for Staff development.

An illustration on the major areas and percentage of staff trained in each area is shown.
35 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Performance Management Occupational Health and Safety The Occupational Health and Safety Committee (OHSC) of the OPM conducted a health audit, promoting a healthy workforce.

There were also numbers of other programs undertaken in compliance to the OPM OHS policy.

The OPM ensured all staff were fully equipped and OHS compliant in the work environment to effectively and efficiently deliver at the standards of excellence for the OPM.
Under the Performance Management, the average quarterly performance ratings of the staff had improved from 82% in the first quarter to 90% in the fourth quarter, 2013.

Organizational Management the OPM Under compliance, 2014 was with the Annual Corporate Plan.

the OPM reviewed accountability Strategic Plan in May 2013 framework 2011- together for 2013, had improved OPM ACP assessment consistently from the first quarter at 84.34% to 97.85% in the fourth quarter.
Illustrated below is OPM’s ACP ratings for the four (4) quarters against the whole of government average.

Productivity Management The OPM was awarded the “Prize Award for Service Excellence” in 2013, indicative of a holistic team effort of the OPM staff under the leadership of the Permanent Secretary.

36 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Social and Welfare Committee OPM’s WSSC was critical staff participation in a number of corporate and social responsibility activities through volunteerism.
in ensuring • 1ST QTR: community work at Fiji National Councilfor Disable Persons @ Brown Street, • 2ND QTR- community work at Vanuakula Catholic School coincided with the handing over of school chairs, mattresses & furniture – desks & teachers cupboards the Year Function- held • End of the Novatel House, Lami on the 13th of December.

The function the mini OPM SEA awards night.
at 37 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 10.0 Financial Statements & Reports OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2013 38 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2013 TABLE OF CONTENTS INDEPENDENT AUDIT REPORT............................................................................................................................40 MANAGEMENT CERTIFICATE.................................................................................................................................42 STATEMENT OF RECEIPTS AND EXPENDITURE..........................................................................................43 APPROPRIATION STATEMENT................................................................................................................................44 STATEMENT OF LOSSES.........................................................................................................................................46 CHINESE GRANT TRUST FUND ACCOUNT – STATEMENT OF RECEIPTS AND PAYMENTS....47 TAIWAN GRANT TRUST FUND ACCOUNT – STATEMENT OF RECEIPTS AND PAYMENTS ..............48 TRADING AND MANUFACTURING ACCOUNT – INCOME STATEMENT.................................................49 TRADING AND MANUFACTURING ACCOUNT – BALANCE SHEET............................................50 NOTES TO AND FORMING PART OF THE
 FINANCIAL STATEMENTS...................................................51 39 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 40 3 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 41 4 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 42 5 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 43 6 OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION STATEMENT OF RECEIPTS AND EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2013 Notes 2013 2012 ($) ($) RECEIPTS Agency Revenue 20,924 433,981 TOTAL REVENUE 3 (a) 20,924
 433,981 EXPENDITURE Operating Expenditure Established Staff 3 (b) 6,454,445 6,084,453 Government Wage Earners 3 (c) 577,706 489,037 Travel & Communication 3 (d) 1,485,164 840,079 Maintenance & Operations 3 (e) 25,229,694 24,509,136 Purchase of Goods & Services 3 (f) 682,246 537,950 Operating Grants & Transfers 3 (g) 21,301,962 16,741,150 Special Expenditure 3 (h) 1,262,187 1,110,667 Total Operating Expenditure 56,993,404 50,312,472 Capital Expenditure Construction 3 (i) 143,825 5,210,894 Purchases 3 (j) 394,136 639,293 Capital Grants & Transfers 3 (k) 5,329,295 3,986,650 Total Capital Expenditure 5,867,256 9,836,837 Value Added Tax 4,075,502 4,826,896 TOTAL EXPENDITURE 66,936,162 64,976,205 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION APPROPRIATION STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2013 SEG Item Budget Estimate ($) Appropriation Changes ($) Revised Estimate ($) Actual Expenditure ($) Carry– Over ($) Lapsed Appropriation ($) Operating Expenditure OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION 6,454,445 Established Staff 6,612,905 6,463,628 (149,277) Government Wage Earners APPROPRIATION STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2013 554,385 Travel & Communication 971,576 41,235 595,620 577,706 532,886 1,504,462 1,485,164 1 2 3 --- --- --- 9,183 17,914 19,298 4 SEG Item 5 Maintenance & Operations Purchase of Goods & Services Operating Grants & Transfers 25,380,510 Budget 582,515
 Estimate ($) 17,194,300 9,992 Appropriation 136,785 Changes ($) 4,152,842 25,390,502 Revised 719,300 Estimate ($) 21,347,142 25,229,694 Actual 682,246 Expenditure ($) 21,301,962 --- Carry– --- Over ($) --- 160,808 Lapsed 37,054 Appropriation ($) 45,180 6 7 1 2 3 8 4 9 5 10 6 7 13 8 9 Operating Expenditure Special Expenditure 2,438,100 (1,143,004) 1,295,096 1,262,187 Established Staff Total Operating Expenditure 6,612,905 53,734,291 (149,277) 3,581,459 6,463,628 57,315,750 6,454,445 56,993,404 Government Wage
 Earners Capital Expenditure Travel & Communication Construction Maintenance & Operations Purchases Purchase of Goods & Services Capital Grants & Transfers Operating Grants & Transfers Total Capital Expenditure Special Expenditure Value Added Tax Total Operating Expenditure 554,385 41,235 595,620 577,706 971,576 --- 25,380,510 400,000 582,515 6,170,000 17,194,300 6,570,000 2,438,100 4,465,800 53,734,291 532,886 260,870 9,992 --- 136,785 (20,000) 4,152,842 240,870 (1,143,004) (80,687) 3,581,459 1,504,462 260,870 25,390,502 400,000 719,300 6,150,000 21,347,142 6,810,870 1,295,096 4,385,113 57,315,750 1,485,164 143,825 25,229,694 394,136 682,246 5,329,295 21,301,962 5,867,256 1,262,187 4,075,502 56,993,404 TOTAL EXPENDITURE Capital Expenditure 64,770,091 3,741,642 68,511,733 66,936,162 Construction Purchases --- 260,870 260,870 400,000 --- 400,000 143,825 394,136 --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- 32,909 9,183 322,346 17,914 19,298 117,045 160,808 5,864 37,054 820,705 45,180 943,614 32,909 309,611 322,346 1,575,571 117,045 5,864 820,705 Appropriation Movements Capital Grants & Transfers 10 6,170,000 (20,000) 6,150,000 5,329,295 Total Capital Expenditure 6,570,000 240,870 6,810,870 5,867,256 --- In 2013, Cabinet approved the redeployment of $169,999 from the Office of the Prime Minister’s budget to other Ministries and Department budget and $3,911,641 from other Ministries and Department budget to the Public Service Commission
 budget.
Value Added Tax 4,075,502 4,465,800 4,385,113 (80,687) --- 13 943,614 309,611 TOTAL EXPENDITURE 64,770,091 3,741,642 68,511,733 66,936,162 --- 1,575,571 Other movements were as follows: Virement No.
From To Public Service Commission Various DV0233 Various DV0239 Various DV0236 Various V02001/13 SEG 6 DV0205 SEG 1 DV0228 Various Various Various Various SEG 5 SEG 3 Amount ($) 45,000 25,650 70,600 420,100 7 38,000 30,000 OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION APPROPRIATION STATEMENT (continued...) FOR THE YEAR ENDED 31 DECEMBER 2013 44 Virement No.
From To Office of the Prime Minister DV0226 DV0232 DV0237 Dv0238 V02003/12 Various DV02 DV03 DV04 DV01 Various DV63 Various DV17 Various Various Various DV25 Various Various Various Various Various Various Various Various Various Various SEG 1 SEG 1 SEG 1 SEG 1 SEG 1 SEG 3 SEG 4 SEG 5 SEG 7 SEG 7 SEG 7 SEG 7 SEG 7 SEG 2 SEG 3 SEG 4 SEG 5 SEG 7 SEG 2 SEG 3 SEG 2 SEG 2 SEG 3 SEG 4 SEG 5 SEG 8 Amount 7 ($) 47,200 23,000 15,000 180,000 60,000 9,378 20,000 15,000 15,000 10,000 12,051 57 3,807 49,224 609,730 177,828 57,392 260,870 8 Appropriation Movements In 2013, Cabinet approved the redeployment of $169,999 from the Office of the Prime Minister’s budget to other Ministries and Department budget and $3,911,641 from other Ministries and Department budget to the Public Service Commission budget.
Other movements were as follows: Virement No.
From To Amount ($) Public Service Commission DV0233 Various Various 45,000 25,650 70,600 420,100 38,000 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 30,000 DV0239 DV0236 V02001/13 DV0205 DV0228 Various Various Various SEG 5 SEG 3 Various Various Various SEG 6 SEG 1 OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION APPROPRIATION STATEMENT (continued...) FOR THE YEAR ENDED 31 DECEMBER 2013 To From Various Various Various Various Various Amount ($) 47,200 23,000 15,000 180,000 60,000 Virement No.
Appropriation Movements Various DV0226 Various DV0232 In 2013, Cabinet approved the redeployment of $169,999 from the Office of the Prime Minister’s Various DV0237 budget to other Ministries and Department budget and $3,911,641 from other Ministries and Various Dv0238 Department budget to the Public Service Commission budget.

V02003/12 Various Office of the Prime Minister SEG 1 Various Other movements were as follows: SEG 1 DV02 SEG 1 DV03 From Virement No.
SEG 1 DV04 SEG 1 DV01 Public Service Commission SEG 3 Various Various DV0233 SEG 4 DV63 Various DV0239 SEG 5 Various Various DV0236 SEG 7 DV17 Various V02001/13 SEG 7 Various SEG 6 DV0205 SEG 7 Various SEG 1 DV0228 SEG 7 Various SEG 7 DV25 OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION 9,378 20,000 15,000 Amount 15,000 ($) 10,000 12,051 45,000 57 25,650 3,807 70,600 49,224 420,100 609,730 38,000 177,828 30,000 57,392 260,870 SEG 2 SEG 3 SEG 4 To SEG 5 SEG 7 SEG 2 Various SEG 3 Various SEG 2 Various SEG 2 Various SEG 3 SEG 5 SEG 4 SEG 3 SEG 5 SEG 8 APPROPRIATION STATEMENT (continued...) FOR THE YEAR ENDED 31 DECEMBER 2013 Virement No.
From To Various DV0226 Various DV0232 Various DV0237 Various Dv0238 V02003/12 Various Office of the Prime Minister Various DV02 DV03 DV04 DV01 Various DV63 Various DV17 Various Various Various DV25 SEG 1 SEG 1 SEG 1 SEG 1 SEG 1 SEG 3 SEG 4 SEG 5 SEG 7 SEG 7 SEG 7 SEG 7 SEG 7 Various Various Various Various Various SEG 2 SEG 3 SEG 4 SEG 5 SEG 7 SEG 2 SEG 3 SEG 2 SEG 2 SEG 3 SEG 4 SEG 5 SEG 8 Amount ($) 47,200 8 23,000 15,000 180,000 60,000 9,378 20,000 15,000 15,000 10,000 12,051 57 3,807 49,224 609,730 177,828 57,392 260,870 8 45 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION STATEMENT OF LOSSES FOR THE YEAR ENDED 31 DECEMBER 2013 Loss of Money There was no loss of money recorded for the year ended 31 December 2013.
Loss (other than money) The Board of Survey was conducted in 2013.

The Permanent Secretary of Finance is yet to approve the write-off of the unserviceable assets reported in the Board of Survey report.
The following section’s assets amounting to $51,045 for the Office were reported to be unserviceable: Section Accounts Development Cooperation & Facilitation Administration Policy Advisory Total Amount for Unserviceable Items $ 19,350 4,965 26,510 220 51,045 The following section’s assets amounting to $30,374 for the Commission were reported to be unserviceable: Section Government Service Centre MIS Office Office Accommodation PS Performance Division Policy Research & Advisory Division Tribunal Office Corporate Division Information Management & Communication Total Amount for Unserviceable Items $ 1,240 250 1,720 1,460 530 220 960 23,994 30,374 9 46 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION CHINESE GRANT TRUST FUND ACCOUNT – STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2013 Notes 2013 ($) 2012 ($) RECEIPTS Interest Other Receipts Total Receipts PAYMENTS Assistance to Schools Installation – PM Office Others RFMF Engineers Tax Clearance Cheque Book Fees 3,232 5,341,863 5,345,095 --- --- --- --- --- --- Assistance to various entities and projects 7 1,712,021 Total Payments Net Surplus Balance as at 1 January Closing Balance as at 31 December 2013 1,712,021 3,633,074 1,021,779 4,654,853 618 1,227,621 1,228,239 177,299 9,150 28,396 66,618 107 8 --- 281,578 946,662 75,117 1,021,779 10 47 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION TAIWAN GRANT TRUST FUND ACCOUNT –
 STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2013 RECEIPTS Interest Received Total Receipts PAYMENTS Assistance to Community Projects Assistance to Schools Assistance to RFMF Gift – Fiji Government to the Solomon Island Office Equipment Resident Withholding Tax Water Supply – Rural Areas Total Payments Net Deficit Opening Balance as at 1 January Closing Balance as at 31 December 2013 2013 ($) 2012 ($) 178 178 1,690 1,690 14,325 77,965 160,587 382,655 20,798 13,525 --- 24 --- --- --- 9,630 ---
 10,680 209,259 480,930 (209,081) (479,240) 277,208 68,127 756,444 277,208 11 48 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION TRADING AND MANUFACTURING ACCOUNT – INCOME STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2013 INCOME Rental Income Total Income EXPENDITURE Direct Labour Travel and Communication Maintenance and Operations Note 2013 ($) 2012 ($) 8 4,527,192 4,527,192 3,563,652 3,563,652 64,011 910 --- 7,601 --- (27,380) Purchase of Goods and Services 3,812,669 3,229,508 Special Expenditure Total Payments Net Profit 7,960 322,769 3,885,551 3,532,498 641,641 31,154 12 49 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION TRADING AND MANUFACTURING ACCOUNT – BALANCE SHEET AS AT 31 DECEMBER 2013 Current Assets Cash at Bank NET ASSETS Liability Note 2013 ($) 2012 ($) 1,873,827 1,873,827 951,157 951,157 Deposits and Deduction 58,566 31,150 Equity Accumulated Fund TOTAL EQUITY AND LIABILITY 9 1,815,261 1,873,827 920,007 951,157 13 50 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2013 NOTE 1: REPORTING ENTITY Office of the Prime Minister The primary role of the Prime Minister’s Office is to provide sound policy and administrative support to the Prime Minister and to the Cabinet.
The Prime Minister’s Office has a central place in facilitating the decision-making responsibility of Cabinet and in ensuring the implementation of Government’s policies.

These responsibilities are undertaken through activities within the Prime Minister’s Office, namely Administration and the Cabinet Office.

The administration of Poverty Alleviation Programme through housing assistance grants and seed grants for Income Generating Projects to eradicate poverty are also relevant in this regard.
Public Service Commission The Public Service Commission under the State Services Decree 2009 No.6 act as a Central Agency that is responsible for the effective management and development of human resources; organizational and systems management and continuous improvement of the public services.

The Commission, under the Decree No.


6 subject to subsections 2, 3, 4 and 5 of this Section has the following functions: (a) (b) (c) To make appointments; To remove persons from public offices; and To take disciplinary action against holders of public offices.
NOTE 2: STATEMENT OF ACCOUNTING POLICIES (a) Basis of Accounting / Presentation In accordance with government accounting policies, the financial statements of the Office of the Prime Minister and the Commission are prepared under the cash basis of accounting.

All payments related to purchases of fixed assets have been expensed.

The financial statements are presented in accordance with the Financial Management Act and the requirements of Section 71 (1) of the Finance Instruction 2010.
The preparation and presentation of a Statement of Assets and Liabilities is not required under the current Government policies, except for that of the Trading and Manufacturing Accounts.

14 51 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS (continued...) FOR THE YEAR ENDED 31 DECEMBER 2013 (b) Accounting for Value Added Tax (VAT) All income and expenses are VAT exclusive.
The Office and Commission on a monthly basis takes out VAT output on total money received for expenditure from Ministry of Finance.

VAT input on the other hand is claimed on payments made to the suppliers and sub-contractors for expenses incurred.

The VAT payment as per the statement of receipts and expenditure relates to the VAT input claimed on payments made to the suppliers and sub-contractors for expenses incurred and VAT payments to Fiji Revenue & Customs Authority (FRCA).
Actual amount paid to FRCA during the year represent the difference between VAT Output and VAT Input.

(c) Comparative Figures Where necessary, amounts relating to prior years have been reclassified to facilitate comparison and achieve consistency in disclosure with current year amounts.

(d) Revenue Recognition Revenue is recognised when cash is actually received.

NOTE 3: SIGNIFICANT VARIATIONS (a) (b) (c) (d) Total Revenue decreased by $413,057 or 95% in 2013 compared to 2012.
This was due to incorrectly recorded as the rectification of trading and manufacturing miscellaneous revenue in previous years.

income The Established Staff costs increased by $369,992 or 6% in 2013 due to the increase in staff establishment and payment of allowances.

The Government Wage Earners costs increased by $88,669 or 18% in 2013 due to the increase in wages costs.
The Travel and Communication costs increased by $645,085 or 77% in 2013 due to the increase in overseas travel costs together supplemented with the payment of per diem and meal allowances.

In addition, increase in costs of communication with respect to mobile phones, fax, and internet.
15 52 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS (continued...) FOR THE YEAR ENDED 31 DECEMBER 2013 (e) (f) (g) The Maintenance and Operation costs increased by $720,558 or 3% in 2013 due to increase in costs of rent for quarters and offices and high costs of repairs and maintenance of vehicle and equipment.
The Purchase of Goods and Services costs increased by $144,296 or 27% in 2013 due to increase in costs for Board meeting and training costs for officials.

The Operating Grants and Transfers increased by $4,560,812 or 27% in 2013 compared to 2012.

This was mainly due to the increase in scholarship payments by the Public Service Commission resulting in the redeployment of funds from other Ministries and Departments.
(h) The Special Expenditure costs increased by $151,520 or 14% in 2013 due to increase in the poverty awareness programme undertaken by the Office of the Prime Minister.

(i) (j) The Capital Constructions costs decreased by $5,067,069 or 97% in 2013 due to the reduction in capital works undertaken by the Office of the Prime Minister.

The Capital Purchases costs decreased by $245,157 or 38% in 2013 compared to 2012.
This was mainly due to the reduction in Office Fittings expenses by the Public Service Commission.

(k) The Grants & Transfers vote increased by $1,342,645 or 34% in 2013 due to increase in small grant assistance provided by the Office of the Prime Minister.

NOTE 4: OPERATING TRUST FUND ACCOUNT At balance date, there were funds amounting to $12,698 for the Public Service Commission and $513,582 for the Office of the Prime Minister that relates to various employee deductions.
NOTE 5: DRAWINGS ACCOUNT At balance date, there were funds amounting to $25,061,106 and $1,726,167 under Drawings Account for the Office of the Prime Minister and the Public Service Commission respectively.

These monies relate to cheques written by the Office and the Commission that have yet to be presented to the Bank.
16 53 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OFFICE OF THE PRIME MINISTER AND PUBLIC SERVICE COMMISSION NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS (continued...) FOR THE YEAR ENDED 31 DECEMBER 2013 NOTE 6: REVOLVING FUND ACCOUNT At balance date, there were funds amounting to $2,013,571 and $155,800 under Revolving Fund Account for the Public Service Commission and the Office of the Prime Minister respectively.

The major component of this account was the repayment of scholarship.
NOTE 7: TRUST FUND ACCOUNT COMPARATIVE FIGURES The assistance to various entities from the Chinese grant trust fund in 2013 were not categorised according to the expenditure classifications as per 2012 audited accounts.

NOTE 8: TMA – RENTAL INCOME The Rental Income includes rental income from Government Quarters amounting to $4,518,966 and Miscellaneous Revenue of $8,226.
NOTE 9: $ TMA - Equity 2013 2012 $ Opening Balance Net Profit Add Transfer VAT Output to Equity Transfer to Consolidated Fund Account Closing Balance 920,007 2,720,461 641,641 --- 31,154 211,152 253,613 (2,042,760) 1,815,261 920,007 17 54 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT 2013 Ministry’s Outputs and Performance Targets OUTPUT OUTPUT INDICATORS 2013 Target 2013 Achievements Comparison to National Rating Percentage TARGETED OUTCOME 1 – NEW CONSTITUTION Output 1.1: Constitution Awareness Feedback report after promulgation.
4 4 National Rating: 5% Actual achievement: 5% TARGETED OUTCOME 2 – THE ACCOUNTABILITY FRAMEWORK No.

of Cabinet meetings facilitated Quarterly reports on advice issued by Cabinet office including reports No.

of policy or cabinet papers initiated by OPM No.

of quarterly reports regarding briefing papers prepared for the Prime Minister No.

of quarterly reports regarding speeches/ messages/releases prepared for the Prime Minister No.

of quarterly reports on Prime Minister’s engagement No.
of quarterly reports on HOD engagements No.

of quarterly reports on stakeholder consultations Output 2.1: Facilitate Decision Making Output 2.2: Support for civil society and improve cooperation with international and regional agencies Output 2.3: Corporate Support services Output 2.5: Client Complaint Investigation No.

of quarterly Analysis Reports on corporate services No.

of quarterly updates re implementation of Risk Management plan No.
of consolidated Quarterly Analysis Reports on Complaints 24< 4< 10< 4 4 4 4 4 4 4 4 OUTCOME 3 – PUBLIC SECTOR REFORM Output 3.1: Review and Streamline Organizational Structure No.

of Quarterly reports on new ministerial assignments, unit restructure, staff& positional movements.

Output 3.2: Compliance and Monitoring No of Ministries monitored on compliance with the RDSSED No.

of quarterly reports on critical PSIP projects (Top 10) monitored No.
of Ministries performance report 4 25 10 25 15 4 10 10 8 4 4 16 4 4 4 4 26 12 26 National Rating: 30% Actual achievement: 28.95% National Rating: 22% Actual achievement: 20.9% 55 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OUTPUT OUTPUT INDICATORS 2013 Target 2013 Achievements Comparison to National Rating Percentage OUTCOME 3 – PUBLIC SECTOR REFORM Output 3.3 Charter Implementation Output 3.4 Organizational Management Improvement Quarterly PCCPP monitoring progress reports Quarterly NPCAC meetings Bi-Annual Implementation Report of LDP, SWP & SP Quarterly Implementation Report of Service Excellence Framework 4 4 2 4 4 4 2 4 Output 3.5 Re-organization of the Department of National roads to Fiji Roads Authority Output 3.6 Institutional Strengthening of Parliament Output 4.1 Consultations and awareness on National identity Output 5.1 Integrated National Poverty Eradication Programmes (INPEP) Output 6.1 Implementation of Gender Mainstreaming Strategies Fiji Road Advisory Committee or Board meetings 10 12 No of quarterly updates from the renovation & Parliament working committee 3 1 OUTCOME 4 – NATIONAL IDENTITY & SOCIAL COHESION No.
of quarterly reports on consultations &awareness on national identity 4 OUTCOME 5 – POVERTY REDUCTION No.

of Quarterly updates for the 12 programmes monitored by the Unit No.

of Quarterly updates of the Programme Information Database No.

of Bi-annual updates on Research and Feedback reports for the 12 programmes No of Quarterly Updates on the progress regarding Impact Evaluation of 1 Pro-poor Programme.
No of quarterly updates on the implementation of activities related to the Conference 4 4 4 4 4 4 4 4 4 4 4 OUTCOME 6 –GENDER EQUALITY & WOMEN IN DEVELOPMENT No.

of Quarterly Implementation Reports 4 4 OUTCOME 7 – RURAL & OUTER ISLANDS DEVELOPMENT Output 7.1 Community Development (Small Grant & Infrastructure Development) Database for DCFD projects No.

of Quarterly project reports including impact assessment No.
of Quarterly reports on Aid and Loan projects implemented 1 4 4 1 4 4 National Rating: 22% Actual achievement: 20.9% National Rating: 3% Actual achievement: 3% National Rating: 10% Actual achievement: 10% National Rating: 2% Actual achievement: 2% National Rating: 13% Actual achievement: 13% 56 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT OUTPUT OUTPUT INDICATORS 2013 Target 2013 Achievements Comparison to National Rating Percentage OUTCOME 7 – RURAL & OUTER ISLANDS DEVELOPMENT Output 7.2 Provide Marketing Assistance to Established Rural Farmers Output 8.1 Effective management and administration of broadcast services Output 9.1 Oversight of Mahogany Industry Output 9.2 Effective management of Fiji Mahogany Trust No of Quarterly Implementation reports of AMA’s 2013 ACP 4 4 OUTCOME 8 – INFORMATION AND TELECOMMUNICATIONS Quarterly implementation of FBC progress report and PSB contract OUTCOME 9 – FORESTRY No of Quarterly Council meetings facilitated Quarterly implementation report of FMT ACP 3 4 4 OUTCOME 10 – FINANCIAL SERVICES Output 10.1 Agency Financial Statements AFS Report 4 3 4 4 4 National Rating: 13% Actual achievement: 13% National Rating: 8% Actual achievement: 8% National Rating: 2% Actual achievement: 2% National Rating: 5% Actual achievement: 5% 57 OFFICE OF THE PRIME MINISTER 2013 ANNUAL REPORT Acronymns ACP CSO’S DCFD DS FTG GWE HOD HR IDEP INPEP MEU MES NGO’S NPCAC OHS OPM PAU PM PMO PMU PS PSC PSIP PSO PLA PRM RDSSED RFMF SEA SFCCO SGS UN WSSC 58 Annual Corporate Plan Civil Society
 Organizations Development Cooperation & Facilitation Division Deputy Secretary Forces Training Group Government Wage Earners Head of Department Human Resources International Day for Eradicating Poverty Integrated National Poverty Eradication Programme Monitoring and Evaluation Unit Monitoring Evaluation System Non-Government Organizations National People’s Charter Advisory Council Occupational Health and Safety Office of the Prime Minister Policy Analysis Unit Prime Minister Prime Minister’s Office (used interchangeably with OPM) Poverty Monitoring Unit Permanent Secretary Public Service Commission Public Sector Investment Programme Personal Security Officers Participating Learning and Exercise Public Relations and Media Roadmap for Democracy, Sustainable Socio Economic Development Republic Fiji Military Forces Service Excellence Awards Strategic Framework For Change Coordinating Office Small Grants Scheme United Nations Welfare, Sports & Social Committee