Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697795315592.pdf (Dominica)
HOW TO IMPLEMENT THE HOUSE-LEVEL ENVIRONMENTAL & SOCIAL MANAGEMENT PLAN?
Dominica Housing Recovery Project Presented by: Lolita Raffoul, Environmental Specialist, Project Implementation Unit OUTLINE  ESMP Basics  HRP Environmental & Social Operational Policies  Overview of the House-Level ESMP  Major categories  Checklist guide  Mitigation Measures to support ESMP Compliance – Examples  ESMP Implementation  Along the Homeowner Journey  The Contractor Journey  Tools & policies to support ESMP implementation  Contractor benefits to implement the ESMP  Next Steps ESMP BASICS  What is the ESMP?
 A simple checklist-type plan to monitor and address any environmental and social issues relevant to the housing project.

 Why is it needed for small residential construction?

 Environmental and social safeguards are part of national and World Bank policies.
 It guards against any potential threats to the integrity of the resilient construction methods, with the intent to avoid, reduce or mitigate environmental and social risks  It improves decision making; thus promotes efficient and controlled construction cost.

 What is the output?

Compliance with the ESMP will:  Protect homeowners, contractors, the workers, the community, the public and the project.
 Pursue a low hazard house construction area for resilience to category 5 hurricanes and seismic activity.

ESMP BASICS  Who implements the individual house-level ESMPs?
• Managed by the builder/contractor and implemented by all construction trade personnel  Supervised by the Design & Supervision Firm (DSF), who then reports to the Project Implementation Unit (PIU)  Overall monitoring is done by the PIU safeguards team with reporting obligations to the World Bank • Supported by relevant stakeholders based on the safeguard in question.

 When will the inspections take place?


 All stages of construction  Spot checks without notice at any given point by PIU  Arrangements may be made for specific visits  Compliance Approval: Physical Planning Division (PPD) and PIU will approve the environmental and social safeguards according to their respective mandates.

 Compliance monitoring of the ESMP is coordinated among the DSF, PPD and PIU.

 There are elements of the ESMP that could trigger a ‘Stop Order’ by the PPD.
 Contractors & trade personnel are encouraged to engage communication with key stakeholders to resolve all challenges in the quickest time in order to comply with the ESMP.

ESMP BASICS  How will the project handle COVID-19?
 COVID-19 forms a part of the ESMP implementation  Follow guidelines of the Ministry of Health in all work pertaining to the project  Apply World Bank guidelines on construction sites for COVID-19  Handle complaints through the HRP Grievance Redress Mechanism  Monitor compliance  Report on compliance to the World Bank  What guides the ESMP?

 The HRP Environmental and Social Management Framework outlines the project ESMP.
 The ESMF provides information about the project, its environmental and social context, social and environmental risks and mitigation measures, institutional arrangements, monitoring indicators, and capacity building and training requirements to ensure that the potential negative environmental and social impacts of project activities are minimized or mitigated, and positive impacts are encouraged and enhanced.
HRP ENVIRONMENTAL & SOCIAL OPERATIONAL POLICIES  World Bank Environmental and Social Operational Policies (OP) triggered:  OP4.01 Environmental Assessment  OP4.09 Pest Management  OP4.10 Indigenous Peoples Plan  OP4.11 Physical Cultural Resources  OP10.00 Contingent Emergency Response Component  National legislation, policies, guidelines, plans – some include:  Physical Planning Act, Dominica Solid Waste Management Act, Environmental Health Act, Forestry and Wildlife Act, Parks and Protected Areas Act, Kalinago Territory Act, National Policy and Action Plan for Gender Equity and Equality, Guide to Dominica’s Housing Standards, … OVERVIEW OF THE ESMP Major ESMP Categories OVERVIEW OF THE ESMP – CHECKLIST GUIDE No Main Activity Details Monitored 1.
Site Security Maintain access control Material & equipment storage Worker storage arrangement Secure construction site & equipment 2.

Traffic Management Stakeholder communication Signage Movement control 3.

Chance Find Physical cultural resource Human OVERVIEW OF THE ESMP – CHECKLIST GUIDE No Main Activity Details Monitored 4.

Site Stabilization, Erosion & Flood Control Site stabilization Erosion control Drainage installed Drainage performance 5.
Air Quality Dust control Pollution control Noise control 6.

Pest Management Control method Authorized personnel/company OVERVIEW OF THE ESMP – CHECKLIST GUIDE No Main Activity Details Monitored 7.

Hazardous Management Asbestos handling, storage & disposal 8.

Waste Management Waste separation Use & management of hazardous materials, fuels, solvent, paints and petroleum products Secure storage and use on site Transportation of waste Disposal to landfill or authorized location 9.
Wastewater/Sewage Manage standing water Management Manage liquid waste Install septic tank House connection to septic tank & wastewater system OVERVIEW OF THE ESMP – CHECKLIST GUIDE No Main Activity Details Monitored 10.

Workers Code of Conduct Training/orientation of workers Worker sanitation facility Labour & working conditions Occupational health & safety Emergency management 11.
Community Relations / Social Sensitivity Potential conflict with neighbours Community relations GRM activated, conflict resolution plan Communications, Consultations, Awareness 12.

Emergency Protocol Emergency protocol e.g.

COVID-19, weather events 13.


Other Any other activity MITIGATION MEASURES TO SUPPORT ESMP COMPLIANCE - EXAMPLES Site Preparation – Earth Works/Excavation Phase  Chance find of human body remains – project halt to work with DSF, CID until clearance to continue Site Preparation & Construction Phases  Community relations/social sensitivity – use appropriate communication with homeowners, neighbours, community, public e.g.
town hall meeting to inform of project; traffic disruption announcement on narrow road; workers briefed on workers’ code of conduct  Workers’ health & safety – use of personal protective equipment  Site security – restrict access to avoid accidents; secure material to maintain resilient quality  Air quality – control dust by spraying water on work surface; free area of debris  Waste management – separate waste to reduce health hazard; no burning; secure waste on site; cover transported waste; dispose at landfill; secure proof of tipping fee  Pest control – control must be performed safely by registered pest control companies  COVID-19 transmission – sanitization arrangement/facility  Other (e.g.
biodiversity protection) – purchase natural materials from authorized dealers to ensure sustainable use e.g.

high quality timber from Forestry Division; verify that drainage do not affect sensitive area Demobilization Phase  Protection of natural environment – restore surface and vegetation where it has been significantly disturbed ESMP IMPLEMENTATION ALONG THE HOMEOWNER JOURNEY  STAGE 3.

The Design & Supervision Firm documents potential environmental and social safeguards concerns.
This will highlight which of the ESMP categories that require additional attention for contractors/builders to implement.

Contractors must plan accordingly.

 STAGE 4.

Once a beneficiary arrives at stage 4, the contractor/builder will be required to implement the individual house-level ESMP developed by the Design & Supervision Firm.

 STAGES 5-8.
 STAGES 5-8.

Prior to each of stages 5, 6, 7 and 8 during construction, environmental and social safeguards requirements contractors/builders must fulfil obligations of the ESMP at each site.

ESMP IMPLEMENTATION – THE CONTRACTOR JOURNEY 1.

ESMP Complete Develop ESMP per house DSF & Contractor consultation ESMP house level upload in the MIS by DSF 2.

Mitigation Measures & SOPs Established Adapt to house level Implement with respective stakeholders Adjust & implement 3.
Awareness, Guidance, Workshops Deliver ESMP orientation sessions on site to workers Communicate mitigation measures, SOPs, ESMP checklist on-site & via other media channels Plan & implement appropriate workshops with key stakeholders 4.
Monitoring, Evaluation, Reporting ESMP 5.Completion Implement during preparation and construction stages with close supervision & inspections to ensure building codes & environmental and social safeguards are adhered to ESMP MIS compliance reporting Complaints handled via HRP GRM Climate Resilient home received by homeowner ESMP Implementation Model TOOLS AND POLICIES TO SUPPORT ESMP IMPLEMENTATION  Implementation is guided by the HRP Environmental & Social Management Framework Version 2 (ESMF v2) to guide contractors  HRP Environmental & Social Management Plan (ESMP) Guide – Annex 7  Mitigation Measures - part of the ESMP Guide – Annex 7  World Bank Guidelines on Construction Sites for COVID-19 – Annex 7  Project Stakeholders & Roles, and Specific Areas of Cooperation & Processes to Support Environmental & Social Safeguards - Annex 5  Contingent Emergency Response Component (CERC) ESMF – Section 12  HRP Management Information System (MIS)  Database tool to monitor, evaluate and report on contractor ESMP compliance for each house construction  Used by PIU, DSF, as well as PPD  The Grievance Redress Mechanism  Tool to handle complaints on ESMP implementation can be logged on Grievance form - HRP website or HRP App  Indigenous Peoples Plan  Strategy applied for the Kalinago homeowners under the HRP  Ministry of Health & World Bank COVID-19 guidelines  General - Ministry of Health website  Construction works – ESMF v2 CONTRACTOR BENEFITS TO IMPLEMENT THE ESMP • Results in a resilient house •
 Encourages a spirit of cooperation and transparency • Creates a hazard risk managed environment • Controls construction cost • Contractors & Skilled Trade Workers in good standing at National and World Bank levels = better business relations • Happy people • Improved quality of life HRP ESMP IMPLEMENTATION CALL LOOKING FOR ESMP IMPLEMENTATION BEST PRACTICE MODELS… …get ready to BE AMONG THE FIRST Next step: Learn more on the tools and policies to support ESMP implementation for resilient housing development THANK YOU Project Implementation Unit of the Housing Recovery Project ESMP Safeguards Team CONTACT: Environmental Specialist: environspecialisthrp@dominica.gov.dm Social Safeguards Specialist: socialsafeguardshrp@dominica.gov.dm