Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697721397096.pdf (Canada)
Competency Profile for Finance and Procurement – Procurement Officer ADAPTABILITY Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups Level 2: Adapts to situations.

• Changes own behaviour or approach to suit the situation.

• Adjusts rules or procedures, based on the situation, while remaining guided by the organization’s values.

• Adapts behaviour to perform effectively under changing or unclear conditions.
CLIENT FOCUS Providing service excellence to internal and/or external clients, addressing immediate and evolving client needs Level 2: Maintains client contact.

• Follows up with clients during and after delivery of services to ensure that their needs have been met.

• Keeps clients up to date on the progress of the service they are receiving and changes that affect them.

• Maintains service to clients during critical periods.

• Addresses clients’ issues in order of priority.


EXEMPLIFYING INTEGRITY Treating others fairly, honestly and respectfully, furthering the integrity of the organization and its relationships of trust within the work environment and in the broader community Level 1: Acts in fair and ethical manner toward others.

• Treats everyone equally with fairness, honesty and respect all the time.

• Refrains from behaviour or language that is exclusionary or offensive.
• Focuses on organizational success rather than personal gain.

• Follows through consistently on promises and commitments made to others.

• Presents facts and circumstances transparently, no matter how difficult the facts may be.

• Guards confidential and sensitive information, passing it on only to those that need to know.

• Maintains ethical principles even in the most challenging circumstances.
© 2018 HRSG All rights reserved Page 1 of 4 Competency Profile for Finance and Procurement – Procurement Officer LIBRARY OF PARLIAMENT ATTENTION TO DETAIL Working in a conscientious, consistent and thorough manner to ensure accuracy and the quality of work products and services delivered Level 3: Demonstrates concern for thoroughness and accuracy.

• Identifies multiple sources of and approaches to information to ensure that details are addressed.

• Reviews the work of others for accuracy and thoroughness.
• Follows up to ensure tasks are completed and commitments are met by others.

• Verifies that work has been done according to procedures and standards.

TECHNICAL AND FUNCTIONAL CAPABILITY Understanding and applying technical and functional knowledge and skills to accomplish work objectives, while keeping up to date with new developments in the subject area and continuing to enhance skills Level 4: Demonstrates advanced knowledge and ability.
• Deals with new or complex issues in the technical or functional area.

• Adapts approaches in novel situations.

• Explains advanced or complex concepts and methods.

• Guides others in the technical or functional area.

• Makes recommendations on the best course of action in complex situations.
QUALITY FOCUS Implementing procedures and standards to ensure high-quality results, and taking action to identify or manage quality issues, as appropriate Level 3: Reviews and coaches others on quality standards • Explains the organizational policies and procedures for quality assurance.

• Works at a level that consistently meets and models the quality standards set by the organization.

• Reviews the work of others to ensure that organizational quality standards are met.
• Advises management when quality issues and challenges are apparent.

© 2018 HRSG All rights reserved Page 2 of 4 Competency Profile for Finance and Procurement – Procurement Officer LIBRARY OF PARLIAMENT PLANNING AND ORGANIZING Making and following plans and allocating resources effectively to reach goals that are central to organizational success Level 2: Plans and organizes group activities.

• • Identifies who needs to be involved and when.


Identifies who will do what, when, taking into account group members’ skills, needs and, if possible, preferences.

• Sets timelines and work steps.

• Monitors progress and use of resources (e.g., people, supplies, money).

• Makes needed adjustments to timelines, steps and resource allocation.

• Plans the accomplishment of next steps.


PROCUREMENT MANAGEMENT Understanding and applying procurement policies, processes and procedures to ensure that appropriate and good- quality supplies and services are acquired on time and at a reasonable cost Level 3: Demonstrates intermediate knowledge and ability, and applies the competency, with minimal or no guidance, in the full range of typical situations.

Requires guidance to handle novel or more complex situations.
• Consistently applies an understanding of procurement policies and guidelines in carrying out tasks.

• Tracks quality, delivery time and cost efficiency in accordance with requirements and standards.

• • Identifies issues and problems affecting existing procurement processes.

Identifies methods to improve specific procurement processes.

• Determines procurement requirements for projects.
• Reviews requested variations against contract terms and conditions, the agreed project outcomes, and variations in project requirements or conditions.
ACCOUNTING AND REPORTING Understanding and applying accounting and reporting concepts and methodologies, to support decision-making within operational frameworks for organizational accounting, information management and financial control Level 2: Demonstrates working-level knowledge and ability, and applies the competency, with guidance, in common situations that present limited difficulties.

• Conducts straightforward account reconciliations.
• Applies Generally Accepted Accounting Principles (GAAP) within an organizational context.

© 2018 HRSG All rights reserved Page 3 of 4 Competency Profile for Finance and Procurement – Procurement Officer LIBRARY OF PARLIAMENT • Applies limited aspects of policies and procedures, with guidance, in straightforward situations.

• Applies internal accounting policies and procedures.

• Assists work unit to implement internal control frameworks.
• Prepares straightforward financial statements and reconciliation documents.

© 2018 HRSG All rights reserved Page 4 of 4