Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697721527361.pdf (Canada)
The Library of Parliament is a non-partisan organization providing stimulating and rewarding work.

We recognize that our employees are our most important asset and, as such, we offer excellent benefits, a minimum of four weeks’ vacation leave, learning opportunities to support professional and career development, competitive salaries, and more!
Our Parliamentary Information and Research Service (PIRS) provides high-quality, substantive and timely information, research and analysis to parliamentary committees, individual senators and members of the House of Commons, and parliamentary associations and delegations.
We are currently seeking to fill two division administrative support positions in PIRS: an indeterminate position in the Reference, Current Awareness and User Services Division (RCU) and a one-year determinate position in the Economics, Resources and International Affairs Division (ERIA).

The RCU Administrative Assistant provides and coordinates administrative support services to a management team of four in support of a division of more than 60 reference and research professionals.
RCU is responsible for branch services in five locations, the coordination of reference and information requests, the provision of media monitoring and data visualization services, and the Library’s Research Publications Program.
The ERIA Division Administrative Services Coordinator provides and coordinates administrative support services to a management team of seven and more than 50 analysts and research assistants who provide support to parliamentary committees, individual Senators and members of the House of Commons, and international parliamentary associations/delegations.

These demanding and dynamic positions call for excellent communication and administrative skills.
The incumbents must be effective trouble-shooters who remain calm in high-pressure situations.

They must also have a thorough understanding of the Library of Parliament generally and its reference and research functions in particular.
Administrative Assistant, Reference, Current Awareness and User Services and Division Administrative Services Coordinator, Economics, Resources and International Affairs Indeterminate Position Determinate Position / Assignment / Acting / Secondment (1 year) CGS-7 ($63,386 – $72,797) (Bilingual staffing- imperative: CCC/CCC) NOTE: This staffing process will also be used to establish a pool of pre-qualified candidates that could be used to staff determinate and indeterminate positions at the Library of Parliament requiring similar knowledge and/or competencies.
For the purposes of this selection process, the competencies listed in the attached Competency Profile will be evaluated.
The following knowledge criteria will also be evaluated: • • In-depth knowledge of policies, administrative procedures and best practices related to budgets, training, conference registration, travel, procurement, on-boarding and off-boarding of employees, ergonomic assessments, telework, and electronic records management Knowledge of word processing, database, spreadsheet and other software packages, including the MS Office suite, in order to prepare documents, letters, and statistics To be considered, candidates must have the following: • • • • • • Successful completion of post-secondary education, or an acceptable combination of relevant education, training and experience Experience organizing and coordinating information, including in databases, documents, files and “bring forward” systems Experience organizing hospitality activities and events Experience maintaining and organizing a senior manager’s calendar and related activities (including organizing meetings, preparing agendas and drafting minutes) Experience preparing and revising correspondence in both official languages Experience coordinating training, conference and travel activities Candidates retained in this selection process will be required to obtain: • • A successful second language evaluation (Bilingual staffing- imperative: CCC/CCC) A successful pre-employment screening OTTAWA, CANADA K1A 0A9 Additional Information: • • This staffing process is open to the public and to employees of the Library of Parliament, the Senate, the House of Commons, the Office of the Senate Ethics Officer, the Office of the Conflict of Interest and Ethics Commissioner, the Parliamentary Protective Service, and the Office of the Parliamentary Budget Officer.
This selection process will include a second-language evaluation, a written qualifying exam and an interview.

The interview will consist of behavioural, situational and knowledge-based questions.

Candidates will be required to pass each stage in order to move to the next stage of the selection process.

• Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.
• Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.

• Satisfactory references and proof of education are essential conditions of appointment.

• • • Preference will be given to Canadian citizens and to permanent residents who are legally able to work in Canada.

Travel and relocation expenses are the responsibility of the candidates.

The Library of Parliament is committed to employment equity.
Applicants who have a valid work permit may also be considered.

Apply no later than 7 February 2019 – 11:59 p.m. (Eastern Time).

To apply, please send us your curriculum vitae, along with a covering letter indicating how you meet each of the education and experience requirements of the position.

Please quote Staffing Process 18-LOP-292 in your documents and, if you apply by email, in the subject line of your email.
Send us your application: By email: lopres@parl.gc.ca By fax: 613-995-9582 By mail: 50 O’Connor Street Library of Parliament Human Resources Directorate Ottawa, ON K1A 0A9 Questions?

Contact Human Resources at 613-617-0943 or lopres@parl.gc.ca.

We thank all those who apply.

Please note that only those selected for further consideration will be contacted.

OTTAWA, CANADA K1A 0A9