Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697628531053.pdf (Antigua and Barbuda)
Monitoring and Evaluation (M&E) Framework Implementation of the Environmental Protection & Management Act 2015 [TITLE OF PROJECT] Prepared by: Approved by: [Name of DMU Staff] [Post of DMU Staff] Jason Williams Data Manager Submission Date: [14th October 2016] Reporting Period: Jan – Feb 2017 Project Summary Information Project Title: and Executing Project Goal Objectives: Primary Agency: Additional Executing Agency(ies): Implementing Agency: Project Timeframe: Project Budget: Components Component 1 – Component 2 – Component 3 – Etc.
2 Table of Contents LIST OF ACRONYMS 1.0 INTRODUCTION 1.1 OVERVIEW 1.2 DATA MONITORING (GIS & UAS) 1.3 DATA MANAGEMENT TEAM IN THE DOE 2.0 PURPOSE AND SCOPE OF M&E 2.1 SCOPE OF WORK 3.0 EPMA INDICATORS 4.0 PROJECT [TITLE OF PROJECT] M&E WORK PLAN 4.1 STATUS UPDATE ON M&E WORK PLAN 4.2 PUBLIC SECTOR INVESTMENT SUBMISSION (PSIP) REPORTING 4.3 RECOMMENDATIONS 4 5 5 6 6 7 7 8 9 9 10 11 3 List of Acronyms DMU Monitoring, Evaluation & Data Management Unit DOE EIMAS EPMA GIS KIMS M&E MEA TAC UAS Department of Environment Environmental Information Management & Advisory System Environmental Protection & Management Act Geographic Information Systems Knowledge Information Management System Monitoring and Evaluation Multi-lateral Environmental Agreement Technical Advisory Committee Unmanned Aircraft Systems 4 1.0 Introduction 1.1 Overview Monitoring and evaluation (M&E) is an essential part of implementing the Environmental Protection and Management Act (EPMA, 2015).
The primary reasons for effective M&E are, transparency, accountability, learning & improvement.

The Department of Environment (DOE) is legally required under the EMPA (2015) to maintain an inventory of relevant environmental information that can be used to relevant inform environmental management processes requirements under multilateral environmental agreements (MEAs).

the country and in Essentially, monitoring is an on-going activity that should be documented as tasks are completed.
It is a system for collecting information which tracks progress against stated plans.

Evaluation is designed for the project to understand how it can make a greater contribution to the overall outcomes.

It incorporates before-after comparisons and, through this analysis, documents key lessons learned to improve the project and inform future decision making and planning.

The DOE approach to monitoring, reporting and evaluation is explained in the Technical Manual (available upon request).
It clearly outlines the rationale for using this approach and the management issues that need to be addressed.

The final results of M&E will be to provide project updates, risk assessments and any project change required.

In summary, M&E will provide answers to questions, in a systematic way, on the progress and success of the project and its partners in achieving the desired outcomes and outputs.
The M&E plan includes two components – performance monitoring and performance evaluation (Figure 1): Performance monitoring Assess whether inputs are used to produce planned outputs Outcomes Outputs Outputs Inputs Performance evaluation Assess whether outputs produce expected results Figure 1.
M&E scope covering performance monitoring & evaluation 5 1.2 Data Monitoring (GIS & UAS) The DOE is mandated under part IX section 74-79 of the EPMA (2015) to manage environmental information in an open and transparent manner.

This information is stored within an environmental GIS database and an environmental registry.

The former is known as the Environmental Information Management and Advisory System (EIMAS) and its main role is to collate geo-referenced environmental information.
The DOE then uses this information to inform decision-making on environmentally related issues.

The environmental registry administers information on the environment and allows the DOE to comply with relevant requirements under the MEAs.

The EIMAS will be one of the tools employed under the M&E Framework.

There is an Operations Protocol that governs the management and implementation of this system.
Project staff will work along with the Monitoring, Evaluation & Data Management Unit (DMU) to provide the EIMAS with the necessary information on the various project activities.

To facilitate this contribution of data, there will be one representative from the DMU that will be assigned to each project.

The data generated will be used by the Technical Advisory Committee (TAC) to assist in providing advice and guidance to the implementation of projects at the national level.
The DMU is equipped with GIS equipment and software to collate and manage the data collected.

The team members are also trained in the use of Unmanned Aircraft Systems (UAS)/Drones for the collection of remote-sensed data from a variety of ecosystems.

This technology and expertise will be made available to the respective projects during implementation of the activities.
There is an UAS Operations Guidelines that provides the framework and methodology for employing the UAS and will be available to the project staff.

1.3 Data Management Team in the DOE The DOE Data Manager and his team are multilingual and can disseminate and collect information in English, Spanish and French.

They are trained in the area of ecosystems management, water resource management, civil engineering, data management and community relations.
The team will be further assisted by consultants hired from time to time to fill gaps in key areas of expertise required.

The team will also be guided by the environmental and social management plans that will be developed by the DOE.

6 2.0 Purpose and Scope of M&E The methodology to develop the M&E will involve identifying project results and defining measurable indicators.

A combination of qualitative and quantitative data collection methods will be used.
Initially, one member of the DMU will be selected to monitor an ongoing project.

This individual will be responsible for completing the M&E framework on a quarterly basis.

This will be prepared and submitted to the Data Manager who will approve and send to the coordinator of said project.

In the instance where the DMU member is the same project’s coordinator, the Data Manager will review and provide said individual with the approved report.
Each approved report will be shared with the Knowledge Information Management Systems (KIMS) consultant who will store a digital copy on the “ENVIRSTORE” server at the DOE.

It must be noted that an individual can be required to monitor more than one project at a time.

2.1 Scope of Work Below is a list of the steps taken when completing a M&E framework.

1.

Project assigned to a DMU member by the Data Manager 2.
Selection of relevant EPMA indicators 3. Review and inclusion of Project’s M&E Work Plan in the M&E Framework 4.

Report on status update for EPMA indicators, Project Log Frame and Project M&E Work Plan on a quarterly basis.

5.

Respond to project monitoring questions on a quarterly basis.

6.

Document recommendations for next reporting cycle.

7.

Submit to Data Manager for review.

8.

Approval of M&E Framework by Data Manager and submission to the designated project coordinator.

9.
9.

Send approved M&E Framework to KIMS consultant to store on “ENVIRSTORE” server at the DOE.

7 3.0 EPMA Indicators Table 1.

Status update on the EPMA Indicators being monitored by this project Indicators Status Update Table 2.

Relevance of EPMA indicators to the Project’s Results Framework Indicators Relevance to Results Framework 8 4.0 Project [TITLE OF PROJECT] M&E Work Plan 4.1 Status Update on M&E Work Plan Table 3.
Status Update on the Project Monitoring and Evaluation Plan 9 4.2 Public Sector Investment Submission (PSIP) reporting Below is a status update on the PSIP reporting for this project.

Year Month Submission Status 2016 2017 November December January February March April May 10 4.3 Recommendations Below is a list of recommendations for the next reporting cycle.

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