Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697631161669.pdf (Antigua and Barbuda)
ANTIGUA AND BARBUDA Department of Environment Terms of Reference Job Title Renewable Energy Procurement Consultant – Solar PV Systems & Energy Efficiency Project(s) IRENA ADFD The Transformation of the Health and Water Sector Phase 2 o o GCF Resilience to Hurricanes in the Building Sector in Antigua and Barbuda Location Antigua and Barbuda Contracting Authority Department of Environment, Ministry of Health and the Environment, Antigua and Barbuda Immediate Supervisor(s) Project Manager & Project Coordinator Date of Issue 29th September 2021 Deadline 29th October 2021 Duration Five (5) months To Apply Individual consultants, firms and joint ventures are invited to apply for this opportunity.
Please email the Procurement Officer at DOE@ab.gov.ag and copy to antiguaenvironmentdivision@gmail.com the following: Request for Consultancy Services 1.

Cover letter 2.

Curriculum Vitae (C.V.) 3.

Writing Sample i.e., examples of previous relevant work 4.

Technical proposal with provisional work plan based on the scope of work and deliverables 5.

Financial Proposal 6.
Contact information for three (3) references, reference letters would be an asset Please use email subject line: “Application for Renewable Energy Procurement Consultant” In the event that clarification questions are asked, the answers will be found at this site: https://www.environment.gov.ag/procurement- opportunities#procurements/opportunities The Department of Environment (DoE) provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
The DoE also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

EQUAL EMPLOYME NT OPPORTUNI TY (EEO) LATE BIDS Late Bids will not be opened and will be returned to Bidder.

1 Terms of Reference Renewable Energy Procurement Consultant IRENA ADFD The Transformation of the Health and Water Sector Phase 2 GCF Resilience to Hurricanes in the Building Sector in Antigua and Barbuda I.
About the Department of Environment The Department of Environment is a Government agency within the Ministry of Health and the Environment in the Government of Antigua and Barbuda.

The overall mission of the Department of Environment (DOE) is to provide technical advice on the environment and to design and implement projects on behalf of the Government and the people of Antigua and Barbuda.
These interventions are designed to protect and enhance the country's environment, as well as seek common solutions to national, regional and global environmental challenges.
The Department of Environment accomplishes its mission inter alia through: • An integrated environmental planning and management system established on the basis of public participation and interagency collaboration, • Efficient implementation of appropriate programmes, projects and technical services, • Providing accurate council on environmental management as well as effective and consistent enforcement of environmental laws and regulations, and • Provide the public with easily accessible information and technical assistance on environmental issues.
The Department of Environment manages projects within four main Programmes, which are aligned with national legislation and international environmental agreements.

These are: 1.

2.

3.

4.


Climate Change Programme (Adaptation, Mitigation, and Capacity Building) Biodiversity Programme Pollution Programme Monitoring, Evaluation and Data Management Programme The DOE is focused on designing high-impact, transformational projects that maximize funding directly available to the public, private and civil society actors in order to meet an ambitious environmental agenda.
The DOE has an active portfolio of more than 14 projects, with project sizes ranging from US$50,000 to US$15 million, with an additional 16 projects under development.

Partners of the DOE include UN Environment, UNDP, IUCN, Caribbean Development Bank, Government of Italy, Global Environment Facility, Green Climate Fund, the Adaptation Fund, among others.

The DOE was accredited as a direct access entity to the Adaptation Fund in 2015 and to the Green Climate Fund in 2017.
To learn more about the Department of Environment, please visit: https://environment.gov.ag/en/ II.

About the Project Management Unit (PMU) The PMU is the project implementation arm of the DOE.

The PMU is staffed with short- and long-term consultants, seconded staff from Government agencies, interns and volunteers.

The PMU is designed to achieve efficiency and coordination in the management of a range of projects from a variety of donors with specialized reporting and management requirements.

2 III.
2 III.

Purpose and Objective of Consultancy The Department of Environment is seeking qualified and experienced individuals to support the procurement of grid-interactive solar PV systems and implementation of energy efficiency measures throughout Antigua and Barbuda through the development of tender documents for the IRENA ADFD The Transformation of the Health and Water Sectors Phase 2 and GCF Resilience to Hurricanes in the Building Sector in Antigua and Barbuda.
These documents include but are not limited to requests for proposals (RFPs), data reports and pre-procurement reports which include techno-economic assessments of available technologies.

IRENA ADFD The Transformation of the Health and Water Sectors Phase 2 Background IRENA ADFD Phase 1 1 which began implementation in 2015 in tandem with the GEF funded Sustainable Pathways, Protected Areas and Renewable Energy (SPPARE) Project.
It aims to reduce GHG emissions, promote protection and sustainable use of biodiversity and improved forestry management to support sustainable land management.

The renewable energy component of the project has seen the procurement of 4.125 MW wind turbines to support RO desalination and appx.

1 MW of grid-interactive solar PV systems for health services within Antigua.

This project is ongoing and is expected to be completed in 2022.
IRENA ADFD Phase 2 2 received initial approval in 2020 and will continue the work started in phase 1 to support Antigua and Barbuda’s renewable energy program.
This phase seeks to increase the renewable energy capacity for RO desalination with 0.8 MW solar PV, install 3.5 MW of grid-interactive solar systems for critical infrastructure within Antigua, implement energy efficiency measures, and pilot large scale procurement for solar PV systems to reduce the cost of renewable energy in Small Island Developing States (SIDS).
GCF Resilience to Hurricanes in the Building Sector in Antigua and Barbuda 3 Background The project will contribute to GCF’s paradigm shift objective of increased climate-resilient sustainable development through enhancing the resilience of Antigua and Barbuda’s building sector to extreme climate events such as hurricanes and tropical storms.
The proposed transformative approach will shift the country’s building sector away from reactive development — involving costly recovery actions after an extreme climate event — towards a proactive approach in which buildings are adapted to withstand the increased frequency of high-intensity hurricanes.
This proactive approach will include direct investments into critical public service and community buildings to climate-proof them against Category 4 and 5 hurricanes, as well as mainstreaming climate resilience into the building sector and relevant financial sector and mechanisms to facilitate the upscaling of such interventions across all buildings in the country.
1 https://www.adfd.ae/english/NewsandEvents/Pages/IndividualNews.aspx?Name=73 2 https://antiguaobserver.com/ab-to-benefit-from-record-usd105-million-of-funding-approved-by-adfd-under-the-irena-adfd- project-facility/ 3 https://www.greenclimate.fund/project/fp133 3 IV.

Scope of Work Under the general supervision of the Project Coordinator, the Consultant will be contracted to undertake and complete the specified activities, outlined in Section IV – Scope of Work.
The scope of work is understood to cover all the activities necessary to accomplish the stated objectives of the project including but not limited to the following: i. ii.

iii.
iii.

Conduct consultations with the Department of Environment, Ministry of Finance and other key project stakeholders to assess and provide a report on baseline data for the projects; Lead and support the development of documentation to support the Request for Proposals (RFPs); Coordinate and conduct the site surveys, measurements and general data collection activities as necessary to support the design of the grid-interactive PV systems for the projects’ RFPs; iv.
Outline future data needs to support project monitoring, reporting and verification; v. Develop the technical requirements for the RFPs; vi.

Develop evaluation criteria for the RFPs; vii.

Submit draft and final version of Draft RFPs for the following: a.

The Design, Supply, Installation and Commissioning of Grid-Interactive Solar PV Systems for the Antigua and Barbuda Port Authority, VC Bird International Airport, UWI Five Islands Campus, R.O.
Desalination Plant and the Implementation of Energy Efficiency Measures at Government Buildings; b.

The Design, Supply, Installation and Commissioning of Grid-Interactive Solar PV Systems at thirty-five (35) Government Buildings.

V. Deliverables i. ii.

Stakeholder Consultation Plan to assess baseline data for the aforementioned projects Baseline Report on the following: a.

Existing data to support the development of the RFPs b.
Additional data required to support the development of the RFPs c. Future data needs to support the design of the grid-interactive PV systems and energy efficiency measures d. Future data needs to support the monitoring, reporting and verification of the energy efficiency measures and grid-interactive PV systems iii.

Data Collection Work Plan iv.

Pre-procurement Report for the RFPs outlined below in (vi) a.

Data report detailing pre-existing and newly collected data b. Techno-economic analysis 1.
Technology options 2.

Costs, benefits, risks, and uncertainties associated with the technology options 3.

Price range to be expected during procurement v. Requests for Proposals: a.

The Design, Supply, Installation and Commissioning of Grid-Interactive Solar PV Systems for the Antigua and Barbuda Port Authority, V.C.

Bird International Airport, UWI Five Islands Campus, R.O.

Desalination Plant and the Implementation of Energy Efficiency Measures at Government Buildings b.
The Design, Supply, Installation and Commissioning of Grid-Interactive Solar PV Systems at thirty-five (35) Government Buildings 4 VI.

Reporting Requirements The consultant will provide the following outputs: Inception Report i. ii.

Work Plan in Smartsheet – updated monthly iii.

Monthly Report iv.
Monthly Report iv.

Final Report Seven (7) working days after the contract or agreement has been signed by the consultant and the Department of Environment (DoE), the consultant will submit a detailed Work Plan and Inception Report, inclusive of timelines for the submission of monthly and final reports.

Within fifteen (15) working days of completing the specified scope of work, the consultancy firm/consultant will prepare and submit to the DoE, a Final Report.
The Final Report should be submitted electronically to the Project Manager and copied to the Data Manager in Microsoft Word format via email and Smartsheet.

The Final Report should also be accompanied by a signed invoice in the amount claimed by the Consultant in Eastern Caribbean Dollars.

The invoice should include full banking instructions to facilitate wire transfer of funds by DOE.

VII.

Duration The assignment should not exceed a total of five (5) months for the Consultant.

VIII.
Required Qualifications and Experience • Bachelor’s degree in science, engineering, or related field • Certification in solar PV system design • Certification in energy efficiency and energy auditing • At least five (5) years of work experience with grid-interactive PV system design • At least three (3) years of work experience with developing tender documents for residential, commercial and utility scale solar PV systems with battery storage • Experience working with renewable energy systems in Small Island Developing States (SIDS) or the Caribbean region • Experience collecting baseline data to inform solar PV system designs, energy management and energy efficiency • Experience working with a range of stakeholders including public and private agencies • Demonstratable technical writing and communications skills particular in the preparation of technical reports, technical specifications • Experience working in Antigua and Barbuda and SIDS is an asset • • Ability to identify strategic issues, opportunities, risks, and communicate broad and compelling In country applicants will be given preference organizational direction • Proven time management skills with the ability to prioritize and ensure goals are met • Ability to work well within a team and individually • Advanced MS Office skills • Excellent English Language skills IX.
Evaluation Criteria 5 The evaluation criteria and weightings that will be applied to this TOR are as follows: Category Description Weighting 1 Qualifications of consultancy firm/consultant: i.

At least a bachelor’s university degree in electrical engineering, renewable energy, or another related field Certified training in renewable energy, solar PV, or another related field ii.

iii.

Other relevant certifications 2 Experience with the following: i.
At least five (5) years of work experience in the development of grid-interactive Solar PV design ii.

At least three (3) years of work experience with the development of procurement documents for residential, commercial and utility scale solar PV systems iii.

Working with renewable energy systems in SIDS or the Caribbean region Collecting baseline data to inform solar PV system designs, energy management and energy efficiency iv.
v. Working with a range of stakeholders including public and private agencies Demonstrable, competency-based track record of success working with solar PV design and energy management, supported by references within your application package Technical Proposal i.

Provisional Work Plan based on (iv) scope of work & (v) deliverables outline above Financial Proposal i. based on (iv) scope of work & (v) deliverables outline above Overall Presentation of TOR specifications and related requirements: i. ii.
Concise Coherent 3 4 5 6 25 40 25 20 20 10 Total 140 6