Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697642333271.pdf (Bahamas)
PUBLIC NOTICE A REQUEST FOR PROPOSAL TO PROVIDE THIRD PARTY & COMPREHENSIVE INSURANCE COVERAGE FOR ALL GOVERNMENT MOTOR VEHICLES ISSUED BY THE GOVERNMENT OF THE BAHAMAS Background The Government of the Commonwealth of The Bahamas, through the Ministry of Finance is seeking proposals for the provision of insurance coverage for two years from January 2019 to January 2021.
The insurance coverage is Third Party Private Vehicles, Comprehensive Private Vehicles (for certain vehicles), Third Party Fire & Theft, Third Party Commercial Vehicles, Third Party Special Type Vehicles, Third Party Private Buses, Third Party Motor Cycles, Third Party Golf Carts ONLY for ALL Government vehicles and equipment.

The Government has also entered into lease agreements with auto vendors for the lease of vehicles and as such, will require insurance coverage as well.
Procurement Method The procurement of services will be conducted under the Ministry of Finance competitive bid process.
All interested persons/companies are invited to download the Tenders Document which outlines the specifications of all Government vehicles from the Government’s website at www.bahamas.gov.bs under the section Government Tender and Projects or collect it from Ministry of Finance between the hours of 10:00 a.m. and 5:00 p.m. from Monday, November 19th – Friday, November 23rd, 2018 at the Receptionist Desk.
Successful firm(s) will be those who meet the standard requirements set out below and who set forth the most competitive price.

Where there is a tie between the firms on the specifications and price the Ministry of Finance may choose a firm based on the following criteria: a.

Length of firm’s existence in the Bahamas b.


Delivery timelines c. Ability to ensure service level agreement for required services Bidder Requirements The companies responding to this invitation must provide the following information: a.

Valid Bahamian business license at the time of submission of the bid b.
Proof of payment of all company taxes c. Current national insurance obligations d. Company profile e. Outline of qualifications and experiences f. Original proposal & Two additional copies of the completed proposal Further, the firm must be in good standing, i.e.

no impending or current legal actions against the company or the directors of the company which may have a significant impact on establishment to deliver services.
Scope & Service of Proposal Deliverables The scope and service of deliverables should include the following: a.

Provide Third Party insurance services for all Government motor vehicles.

b.

Provide Comprehensive Private Vehicle insurance services for a specified number of Government Transportation vehicles.
c. Attend to any matters related to the insurance contract including liaising with other parties in relation to any claims or liability under this policy including but not limited to law enforcement, assessors, approved Ministry of Finance vehicle repair service provider, etc.

d. Keep detailed comprehensive and accurate records regarding this policy and provide periodic financial reports to the Ministry of Finance regarding the vehicle fleet, claims, billings etc.
e. Advise the Ministry of Finance of any innovations and products that are beneficial to the management of this motor policy.

f. The insurance should also cover all passengers using a vehicle.

Passengers refer not only to the Government employees, Government contract workers, Public Officers etc., but anyone who is authorized to use or operate a vehicle.
Submission of Bids Method of Submission Bidders responding to this Request for Proposal must submit their offers in accordance with the deliverables set out in this document.

The original documents along with two (2) copies of the completed proposal must be placed in sealed envelops clearly marked “Tender Documents for the Request for Proposal for Insurance Coverage for the Government Vehicle Fleet”.
These documents should be deposited in the Tender’s box at the Ministry of Finance, Cecil Wallace- Whitfield Centre, West Bay Street, Nassau, Bahamas.

Tender documents may also be submitted via email at tendersboard@bahamas.gov.bs with the caption: “Tender Documents for the Request for Proposal for Insurance Coverage for the Government Vehicle Fleet”.
Submission Deadline Responses to this tender should be submitted at the Ministry of Finance between the hours of 10:00 a.m. – 5:00 p.m. from Monday, November 19th – Friday, November 30th, 2018.

Submissions received after this date will not be considered.
Persons submitting Tenders are invited to be in attendance for the Tender opening on Tuesday, December 4th, 2018 when the Tenders Board meet at 10:00 a.m. that Please note the Government’s website www.bahamas.gov.bs under the section Government Tender and Projects and on the Ministry of Finance Facebook page.

the complete RFP can be accessed on The Ministry of Finance reserves the right to reject any or all tender bids.