Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1694233722414.pdf (Bahamas)
MINISTRY OF SOCIAL SERVICES AND COMMUNITY DEVELOPMENT DEPARTMENT OF SOCIAL SERVICES SOCIAL SAFETY NET REFORM PROGRAMME POSITION AVAILABLE: FINANCIAL MANAGER ESSENTIAL FUNCTION: Responsible for the overall financial administration of the Programme including accounts, disbursement planning process and disbursement requests and monitoring of funds flow.
Qualifications and Responsibilities: The successful candidate should hold an ACCA (or CPA), diploma in public financial management or any equivalent qualifications with 5-10 years’ experience in a similar position.

Proficiency in QuickBooks, Excel and Word is also necessary.

Project accounting will be an asset.


The successful candidate will be responsible for the maintenance of the project’s financial management system that includes relevant internal controls to administer transactions of every component in the Programme to ensure its accuracy and integrity.

He/She will adhere to the general policy guidelines of the Government of The Bahamas and the Inter-American Development Bank for the provision of financial reporting on a timely basis to all stakeholders.
He/She will ensure that all financial reporting obligations are met in relation to submissions for funding of every component of the Programme.

The financial manager will institute procedures to: 1.

Coordinate all activities related to the efficient and accurate management of the financial management system for the Conditional Cash Transfer Programme.

2.

Maintain a computerized financial management system.

3.

Maintain data integrity (link between MIS system of the Programme and the Accounting System).
4.

Responsible for the coordinating and the preparation of the financial plan according to cash flow analysis and schedule of disbursements.

Ensure that appropriate financial regulations and controls are in place and in use at all times.

5.

6.

Advise on the proper allocation of resources.

7.

Validate data input daily/weekly/monthly from accounts payable, accounts receivable and journals for accuracy and eligibility of entry.

8.
8.

Authorize vouchers for payment after checking 9. validity of payment request.

Ensure that all relevant supporting documents are in place.

10.

Certify/verify that only authorized payments are charged to the Project.

11.

Act as checks signatory for and authorize expenditure up to limits agreed.

12.

Establish procedures for custody and control of assets and records in order to ensure their safekeeping.

13.
13.

Responsible for the submission of acceptable disbursements profiles: a. Debit Form b. c. d. Budget execution according to the Financial Plan List of Commitments e. f. Disbursement schedule Provision of bank reconciliation Provision of the required financial statements from records in the agreed formats 14.

Provide for the purposes of the Ministry of Finance, Ministry of Social Services and Community Development and the Bank the following reports: a.
Monthly statements of expenditures and the budget execution per categories of investment.

b.

Withdrawal and replenishment of project accounts.

c. Monthly cash flow analysis.

d. Monthly Reconciliation of Bank Accounts.

e. Monthly Reconciliation of Funds advanced.

Reconciliation processes as frequent as f. established for Payments to beneficiaries of cash grants per modality of payment.

g. Responses to audit queries.

15.


Responsible to coordinate the preparation of annual and other audits by: a. b. Liaising with external auditors, preparing audit schedules.

Ensuring the retrieval of information for auditors.

c. Assisting auditors with queries regarding (weakness) in accounting system and initiate corrective measure.

d. Attending meetings with auditors when required to assist with clarification needed for finalization of accounts.
e. Certifying adjusting entries for the accounts during audit process.

The Financial Manager will report to the Cash Grant Manager/Project Manager.

He/She must be in contact with officials from the Ministry of Finance as required and liaise with the Financial Specialist of the Inter-American Development Bank.

This is a contractual engagement for a period of three (3) years.
Interested persons may submit their information to the Ministry of Social Services and Community Development, second floor of the Main Post Office Building, East Hill Street, New Providence by January 31, 2014.