Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697629937527.pdf (Antigua and Barbuda)
DEPARTMENT OF ENVIRONMENT TERMS OF REFERENCE Hydrological Services Consultant Job Title Request for Hydrological Services Consultant Project Title: ‘Resilience to hurricanes in the building sector in Antigua and Barbuda’ Contracting Authority Department of Environment, Ministry of Health and the Environment, Antigua and Barbuda Date of Issue Friday 31st December 2021 Deadline Monday 31st January 2022 Duration 12 Months To Apply Interested persons are invited to apply for this opportunity.
Please email the Procurement Officer at DOE@ab.gov.ag and copied to antiguaenvironmentdivision@gmail.com the following: Request for Hydrologist Services 1.

Cover Letter 2.

Curriculum Vitae (CV) 3.

Technical Proposal 4.

Financial Proposal 5.


Contact Information for three (3) References Please use email subject line: “GCF Build - Application for Hydrologist” EQUAL EMPLOYMENT OPPORTUNITY (EEO) The Department of Environment (DOE) provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
The DOE also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

LATE BIDS Late bids will not be opened and will be returned to bidder.

1 I.

About the Department of Environment The Department of Environment (DOE) is a government department within the Ministry of Health, Wellness and the Environment in the Government of Antigua and Barbuda.
The overall mission of the DOE is to provide technical advice on the environment, and to design and implement projects on behalf of the Government and the people of Antigua and Barbuda.

These interventions are designed to protect and enhance the country's environment, as well as seek common solutions to national, regional, and global environmental challenges.
The Department of Environment accomplishes its mission, inter alia, through: • An integrated environmental planning and management system established on the basis of public participation and interagency collaboration; • Efficient implementation of appropriate programmes, projects and technical services; • Providing accurate council on environmental management as well as effective and consistent enforcement of environmental laws and regulations; and • Providing the public with easily accessible information and technical assistance on environmental issues.
The Department of Environment manages projects within four main Programmes, which are aligned with national legislation and international environmental agreements.

These are: 1.

2.

3.

4.


Climate Change Programme (Adaptation, Mitigation, and Capacity Building) Biodiversity Programme Pollution Programme Monitoring, Evaluation and Data Management Programme The DOE has an active portfolio of 13 projects, with project sizes ranging from USD 50K to USD 15 million, with an additional 15 projects under development.
Partners of the DOE include UN Environment, UNDP, IUCN, Caribbean Development Bank, Government of Italy, Global Environment Facility, Green Climate Fund, the Adaptation Fund, among others.

The DOE was accredited as a direct access entity to the Adaptation Fund in 2015 and to the Green Climate Fund in 2017.
The DOE is focused on designing high-impact, transformational projects that maximize funding directly available to the public, private and civil society actors in order to meet an ambitious environmental agenda.

II.

Project Background The GCF Build Project is a six (6) year project with a proposed total financing amount of USD 46.1 million.

Within this total amount, a grant funding component of USD 32.7 million will be financed by the GCF.
This grant funding would be accompanied by a Government co-financing component of in- kind and cash contributions valued at USD 13.4 million.

This co-financing will be used for baseline construction costs and labour, operation and maintenance, insurance, property costs, etc.
The main objective of this project is to shift the country’s building sector away from reactive development – involving costly recovery actions after an extreme climate event –towards a proactive approach in which buildings are adapted to withstand the increased frequency of high-intensity hurricanes, in line with the predictions for climate change.
This proactive approach will include direct investments into critical public service and community buildings including health centers to climate- proof them against Category 4 and 5 hurricanes, as well as mainstreaming climate resilience into the building and financial sectors facilitate the upscaling of such interventions across all buildings in the country.

The proactive approach of this project will include the following main activities: 2 OUTPUT ACTIVITY 1.
Climate-proofing interventions implemented in critical public service and community buildings to improve resilience to, and recovery from, extreme climate events 2.

Climate change adaptation mainstreamed into the building sector and relevant financial mechanisms 1.1 Implement climate-proofing measures on critical infrastructure.
This involves the following measures for 52 priority buildings: • • • Site specific climate proofing interventions for 52 buildings Installation of back-up renewable energy solutions and energy efficiency measures for 34 buildings Installation of water harvesting solutions for 52 buildings 1.2 Construct climate-resilient storm shelters attached to five (5) public clinics 1.3 Construct a climate-resilient bunker to store emergency supplies for the health, energy, building and welfare sectors 1.4 Implement measures to preserve vital information/data within public institutions 2.1 Mainstream climate change adaptation into the building sector by making provision for the Building Code in the Physical Planning Act 2003 to become regulations, and updating the Environmental Management System plans under the Environmental Protection and Management Act 2019 to encourage the private sector to also become climate-resilient; 2.2 Mainstream climate change adaptation for the building sector into public and private financial, sectors; insurance banking and 2.3 Train relevant staff from the National Office of Disaster Services, Development Control Authority, and the Public Works Department as well as the private sector on operational procedures for long- term monitoring, maintenance and upscaling of climate-resilient renewable energy and water harvesting technologies in accordance with the national Building Code 2.4 Train the installation, local workforce on the operation and maintenance of climate-proofing buildings measures targeted the for 3.
Climate information services strengthened to facilitate early action within the building 3.1 Climate information services strengthened to facilitate early action for extreme climate events 3 OUTPUT ACTIVITY sector to respond to extreme climate events.

3.2 Establish a formalised communication protocol to facilitate rapid information sharing and early action preceding an extreme climate event III.
Objective of Consultancy The overarching objective of this consultancy is to design for climate-resilient storm water drainage solutions at the priority buildings in flood-risk areas.

This consultancy is toward the fulfilment of Activity 1.1.6 of the GCF Build Project.

IV.

Scope of Work The scope of work is understood to cover all the activities necessary to accomplish the stated objectives of the project.

This includes, inter alia: i. ii.


Conducting site specific hydrologic/ hydraulic analysis using rainfall rate consistent with a 50-year storm to determine drainage needs for each of the priority buildings based on their respective flood risks; Developing stormwater drainage solutions based on the localized hydrologic and hydraulic analysis for each priority building located in a flood risk area.
NOTE: Each solution must include, inter alia: a) assessment of existing land-uses within the respective sub-basin for each of the priority buildings and their corresponding effect on surface drainage; b) site-specific material and measurement designs; c) requirements for drainage system protection during construction, as well as post- construction storm water management guidelines for maintenance; d) identification of any related risks associated with the implementation of each solution, and potential mitigation measures; iii.
Developing a framework for long-term infrastructure upgrades for the drainage solutions with associated costs which maximizes climate change adaptation benefits for at least 50 years (NOTE: This framework would also seek to minimize the risk of failure posed by relevant climate hazards such as flooding, storm surge, and sea level rise).
To facilitate the execution of this work, the DOE can provide the consultant access to: • Decadal Climate Change Risk Map for RCP4.5 and 8.5 • Digital Surface Models of Antigua and Barbuda (2017/2018; 30cm resolution) • Digital Terrain Models of Antigua and Barbuda (2014; 30 cm resolution) • 1m Elevation Contours of Antigua; 5m Elevation Contours of Barbuda • Storm surge modelling outputs for storm equivalent to 2017’s Hurricane Irma • Rainfall records measured at VC Bird International Airport (1970 to 2019) • Draft outputs of Stormwater Drainage Code 4 • Access to the DOE’s geodatabase of shapefiles, including transportation networks, streams, geology, and population density It should be noted that work conducted under this consultancy will require physical site visits by the Consultant.
Associated costs should be included in the Financial Proposal.
V. Deliverables The Consultant will provide the following deliverables in line with the Scope of Work: DELIVERABLE INDICATIVE DEADLINE Inception Report (inclusive of, inter alia, a detailed work plan with deliverables, and desktop review of relevant data) Month 1 of the contract (First Draft to be produced at Week 2) Site-specific drainage report for all 52 priority list ordering the priority buildings, and a buildings based on associated flood risk identified in the drainage report Stormwater Drainage System/Solution Design Report and Engineering Drawings for each of the priority buildings identified as being in flood risk areas by the DOE based on the list ordering priority buildings Month 3 of the contract (First Draft to be produced at Month 2) Month 11 of the contract (First Draft to be produced at Month 7) Final Report Month 12 of the contract VI.
Reporting Requirements Under the general supervision of the Project Coordinator, the Consultant will be contracted to undertake and complete the specified activities, outlined in Section IV – Scope of Work.

In addition to completing the scope of work and stated deliverables, the Consultant will be required to submit monthly reports to the Project Coordinator within seven (7) days of the end of each month.
These reports should include thorough updates as to works done over the past month as according to the workplan.

Any setbacks or issues must be immediately reported to the Project Coordinator.

The Final Report should be submitted electronically to the Project Coordinator in Microsoft Word.

The Final Report should also be accompanied by a signed invoice in the amount claimed by the Consultant in Eastern Caribbean Dollars.
The invoice should include full banking instructions in order to facilitate wire transfer of funds by DOE.

5 VII.

Duration The site-specific Hydrological assessment/baseline report of the GCF Build project sites should be completed in 12 months (365 days).

VIII.

Qualifications and Experience Essential Qualifications • Advanced university degree (Masters or equivalent) in Hydrology, Geology, Civil Engineering, or a related field.

• At least five (5) years’ experience conducting hydrological studies.
• Experience working in the project sites in Antigua and Barbuda.

• Demonstrated research, statistical, and analytical skills with ability to recall, retrieve, and communicate detailed information quickly, accurately, and clearly both verbally and in writing.

• Ability to identify strategic issues, opportunities and risks and communicate broad and compelling organizational direction.

• Ability to exercise good judgment and discretion when handling confidential situations or materials.
• Ability to work effectively under the pressure of specific timelines and deadlines.

• Must have a positive attitude, strong work ethic, and be able to work well with others in a team setting.

• Advanced MS Office skills.

• Proficient in GIS, AutoCAD.

Nonessential but preferred qualifications • Excellent English language skills.

IX.
Evaluation Criteria The evaluation criteria and weightings that will be applied to this TOR are as follows: CATEGORY DESCRIPTION 1 2 Qualifications and Experience Technical Proposal Master’s degree in relevant field Minimum of 5 years’ experience in drainage systems design Demonstrated track record of success, supported by references Previous work experience in the Caribbean region Adherence to TOR specifications and related requirements Clear understanding of required deliverables WEIGHTING 35% 35% 6 3 Financial Proposal X. Annex 30% Total 100 The 52 priority building sites and their general rating as listed below.
General reference maps of each of the sites can be accessed here: https://anubar- my.sharepoint.com/:f:/g/personal/janeil_johnston_ab_gov_ag/Emj3e9RxRlNJmnLhV85e2HUBpbh MJ0ER8ldGkaIPWA-5cg?e=34uBo1 GOVERNMENT INSTITUTIONS MET Office Ministry of Finance Ministry of Tourism National Archives Barbuda Council Hall Department of Environment Building Antigua 1 and 2 Department of Environment Barbuda Governor General Official Buildings Audit Department Public Works Building 1 and 2 Her Majesty’s Prison SCHOOLS Freetown Primary School Bendals Primary School Bolans Primary School Jennings Primary School Urlings Primary School Liberta Primary School Willikies Primary School Cedar Grove Primary School Cobbs Cross Primary School Antigua State College Building 1 and Building 2 CLINICS All Saints Health Clinic Bendals Health Clinic Bolans Health Clinic Clare View Psychiatric Clinic Building 1, 2, 3 and 4 Parham Health Clinic Potters Health Clinic Sweets Health Clinic Piggotts Health Clinic Cedar Grove Health Clinic Old Road Health Clinic Emergency Medical Services Grays Farm Health Clinic Red Cross Bethesda Health Clinic National Vocational and Rehabilitation Centre for Disabilities POLICE AND FIRE DEPARTMENTS All Saints Fire Station All Saints Police Station High Court of Justice Defense Force Building 1 and 2 Police Headquarters St. Johns Fire Station Liberta Police Station Grays Farm Police Station Barbuda Police Station 7