Source document: https://docs-lawep.s3.us-east-2.amazonaws.com/1697630829537.pdf (Antigua and Barbuda)
Version 0.2.

June 2022 Request for Proposals (RfP) Video production for the Plastic Waste Free Islands solutions for recyclable plastics in Antigua and Barbuda, Saint Lucia International Union for Conservation of Nature and Natural Resources Regional Office for Mexico, Central America and the Caribbean Country: Antigua and Barbuda.
Saint Lucia Name of the Project: Plastic Waste Free Islands Budget Line: PA03025.F2; PA03025.B3; PA03025.A6 AOP Code: PL7 Interested Proposers are hereby invited to submit a technical and financial proposal for the aforementioned Communications Service Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.

1.
1.

ABOUT IUCN IUCN is a membership Union uniquely composed of both government and civil society organisations.

It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and some 18,000 experts.
It is a leading provider of conservation data, assessments and analysis.

Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide.

Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

www.iucn.org https://twitter.com/IUCN/ 2.

REQUIREMENTS 2.1.
REQUIREMENTS 2.1.

A detailed description of the services to be provided can be found in Annex 1 (Terms of Reference) IUCN: Request for Proposals Page 1 of 18 Version 0.2.

June 2022 3.

CONTACT DETAILS 3.1.

During the course of this RfP, from its publication to the award of a contract, you may not contact of discuss this procurement with any IUCN employee or representative other than the following contact.

You must address all correspondence and questions to the contact, including your proposal.
IUCN Contact: Procurement Officer, procurement.ormacc@iucn.org 4.

PROCUREMENT TIMETABLE 4.1.

This timetable is indicative and may be changed by IUCN at any time.

If IUCN decides that changes to any of the deadlines are necessary, that will be informed.
DATE 24/06/2022 21/07/2022 24/07/2022 28/07/2022 29/07/2022 13/08/2022 ACTIVITY Publication of the Request for Proposals Deadline for submission of questions Deadline for submission of proposals to IUCN (“Submission Deadline”) Clarification and evaluation of proposals Planned date for contract award Expected contract start date 4.2.
Send an email to the IUCN contact to register an email address to receive notifications or clarifications of this bidding process, bidders in turn will be able to confirm if they intend to submit a Proposal before the deadline indicated above.

4.3.

IUCN reserves the right to issue responses to any question to all Bidders, unless the Bidder making the inquiry expressly requests, at the time of inquiry, that it be kept confidential.
If IUCN considers the content of the question and/or the answer to be non- confidential, it will inform the Bidder, who will have the opportunity to withdraw the question.

4.4.

At any time before the deadline for submitting Proposals, IUCN may amend the RFP and will send all Bidders who have notified their interest or, failing that, registered an email to receive notifications, and it will be disclosed in the media used.

For this end.

4.5.
For this end.

4.5.

If the amendment is substantial, IUCN may extend the deadline for submission of Proposals in order to allow Bidders a reasonable time to take the amendment into consideration in their proposals.

5.

PRESENTATION OF THE PROPOSALS 5.1.

The Bidder interested in submitting a Proposal must submit the following documents, in the order listed, placing: A.

ADMINISTRATIVE REQUIREMENTS a.

Copy of identification document or passport (in case of being a foreigner) b.
Copy of legal invoice for fees collection.

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June 2022 c. Copy of resume d. Letter of interest signed, indicating that the Consultant have read, understood and accept the content of these Terms of Reference.

(Annex 2) e. Signed Declaration of Undertaking (Annex 3a) f. Human Resources Questionnaire filled and signed (Annex 4) FOR COMPANIES: a.

Copy of Certification of Incorporation b.


Copy of identification document of the Legal Representative c. Copy of legal invoice for fees collection.

d. Copy of resumes of the Consulting Team e. Letter of interest signed, indicating that the Consultant have read, understood and accept the content of these Terms of Reference.
(Annex 2) f. Signed Declaration of Undertaking signed by the Representative of the Consulting Company or, in the case of a Consortium or group of Consultants, signed by each member indicating that they have read and understood the content of the Declaration (Annex 3b) g. Human Resources Questionnaire filled and signed (Annex 4) B.

TECHNICAL PROPOSAL: i.


The technical proposal must address each of the criteria listed below explicitly and separately, citing the reference number of the relevant criterion (Description column).

Description Information to be presented Relative importance (%) 1 Educational background in videography, journalism, communications, arts, media or any relevant field.

2 Minimum three years of experience of shooting videos for government or international cooperation.
3 Experience in creating communication materials for environmental projects.

4 Capacity to provide necessary videography equipment.

Technical quality of the proposal Innovative tools and methodologies proposed Feasibility of the proposed workplan 5 6 7 Complete CV.

Complete CV.

Complete CV.

List of equipment owned to produced professional quality videos.

Summary of work experience relevant to tasks within scope of this contract (for all members of the team if applicable).

Scope of work.
Scope of work.

Detailed overview of the process / approach to achieve contract objectives and produce the deliverables.

Gannt chart detailing activities to be implemented and respective timelines, as well as delivery of the videos TOTAL 10% 10% 10% 10% 20% 20% 20% 100% IUCN: Request for Proposals Page 3 of 18 Version 0.2.

June 2022 i. ii.

IUCN will evaluate the technical proposals with respect to each of the criteria indicated in point i) and their relative importance.
Proposals in any other format will significantly increase the evaluation time and therefore such proposals may be rejected at the discretion of IUCN.

iii.

When resumes (CVs) are requested, these should be from the people who will perform the specified job.

Persons submitted as part of the Proposal may only be replaced with the approval of IUCN.

iv.
iv.

In the event that a company or group of consultants applies, in addition to the above information, the following must be specified: - Responsible for consulting - Composition of the consulting team, specialty of each member.

- Role and responsibility in the activities/products of each member in accordance with the TOR C. FINANCIAL PROPOSAL: Signed by the Proposer, indicating the value of professional services in USD, in numbers and letters.

i. ii.

iii.
i. ii.

iii.

It will be considered that the prices presented include all the costs of fees, insurance, taxes, obligations and risks that must be considered for compliance with the Terms of Reference.

IUCN will not accept charges beyond those clearly indicated in the Financial Proposal and that are eligible for the execution of the Contract.
The Bidder will have to assume the payments corresponding to taxes according to regulations in force in its country; You will have to have health and life insurance up to date; and will assume the bank charges by transfer.

If local or international trips must be made for the execution of this Contract, the costs will be paid by IUCN through reimbursement and will be governed by the IUCN per diem scale for food and lodging.

iv.
iv.

Travel expenses related to the execution of this Contract will not exceed the total amount of USD 13,000 broken down as follows: Expense type Air tickets Meals Surface Transportation Accomodation Other expenses (e.g.
COVID testing, local internet) Maximum amount USD 3,500 USD 3,500 USD 1,000 USD 4,000 USD 1,000 v. For reimbursement of travel expenses, the Proposer must submit a financial report with original invoices/receipts (e.g., transportation, lodging, food and incidentals) to the IUCN IUCN: Request for Proposals Page 4 of 18 Version 0.2.

June 2022 Contact Person, in the currency of the Contract, so that the corresponding reimbursement can be processed.

vi.
vi.

Expenses related to vehicle maintenance, purchase of electronic equipment, cell phone expenses, consumption expenses or purchase of alcoholic beverages will be considered ineligible expenses.

vii.

Breakdown of the Financial Proposal.

For information purposes, it is recommended that the details of the financial proposal be broken down as follows: Description Quantity Unit price* Total price* 1 2 3 *USD currency 5.2.
Additional information not requested by IUCN should not be included in the proposal and will not be subject to evaluation.

6.

SENDING 6.1.

The Proposal must be submitted by email to the IUCN Contact (see Section 2).

The subject heading of the email shall be [RfP Reference – Proposer name].

The Proposer name is the name of the company/organisation on whose behalf the proposal is being submitted, or the surname of the Proposer in case is bidding as a self-employed consultant.
The proposal must be submitted in PDF format.

The Proposer may submit multiple emails suitably annotated, e.g., Email 1 of 3, if attached files are too large to suit a single email transmission.

You may not submit your Proposal by uploading it to a file- sharing tool (e.g.

Dropbox, Google Drive, etc) 7.

ELIGIBILITY 7.1.

Not applicable.

8.

VALIDITY 8.1.

The proposal must remain valid and capable of acceptance by IUCN for a period of 60 calendar days following the submission deadline.

9.
9.

WITHDRAWALS AND CHANGES 9.1.

Proposers may freely withdraw or change their proposal at any time prior to the submission deadline by written notice to the IUCN Contact.

However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.

10.

EVALUATION OF PROPOSALS 10.1.

Completeness IUCN will firstly check your proposal for completeness.

Incomplete proposals will not be considered further.

10.2.
10.2.

Technical Evaluation IUCN will evaluate technical proposals with regards to each of the following criteria and their relative importance: IUCN: Request for Proposals Page 5 of 18 Version 0.2.

June 2022 10.2.1.

Scoring Method Proposals will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.

Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.

10.2.2.
10.2.2.

Technical Score The score for each technical evaluation criterion will be multiplied with the respective relative weight and these weighted scores added together to give the proposal’s overall technical score.

10.3.

Financial Evaluation and Financial Scores The financial evaluation will be based upon the full total price submitted.
Financial proposals will receive a score calculated by dividing the lowest financial proposal that has passed the minimum quality thresholds by the total price of your financial proposal.

The proposals total score will be calculated as the weighted sum of the technical score and financial score.

The relative weights will be: Technical: Financial: 70% 30% Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the Proposer whose proposal achieves the highest total score.

11.
11.

EXPLANATION OF PROCUREMENT PROCEDURE 11.1.

IUCN is using the Invitation Procedure for this procurement.

This means that only invited bidders may submit a proposal.

IUCN typically invites from four to six bidders to submit a proposal.

11.2.

You are welcome to ask questions or seek clarification regarding this procurement.

Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.

Late proposals will not be considered.


All proposals received by the submission deadline will be evaluated by a team of three or more evaluators in accordance with the evaluation criteria stated in in this RfP.

No other criteria will be used to evaluate proposals.

The contract will be awarded to the Proposer whose proposal received the highest Total Score.

IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.

11.3.
11.3.

IUCN will contact all Proposers who submitted their proposal to inform them of the outcome of the evaluation.

The timeline in Section 3.1 gives an estimate of when the contract award is expected to be completed, however this date may change depending on how long the evaluation of the proposals takes.

12.

CONDITIONS FOR PARTICIPATION IN THIS PROCUREMENT 12.1.
To participate in this procurement, the Proposers are required to submit a proposal, which fully complies with the instructions in this RfP and the Attachments.

12.1.1.

It is responsibility of each Proposer to ensure the submission of a complete and fully compliant proposal.

12.1.2.

Any incomplete or incorrectly completed proposal submission may be deemed non- compliant, and as a result will not be consider to proceed further in the procurement process.
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June 2022 12.1.3.

IUCN will query any obvious clerical errors in a proposal and may, at IUCN’s sole discretion, allow a Proposer to correct these, but only if doing so could not be perceived as giving an unfair advantage.

12.2.
In order to participate in this procurement, the Proposer must meet the following conditions: • Free of conflicts of interest • Registered on the relevant professional or trade register of the country in which is • established (or resident, if self-employed) In full compliance with its obligations relating to payment of social security contributions and of all applicable taxes • Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection • Not bankrupt or being wound up • Never been guilty of an offence concerning professional conduct • Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.
12.3.

Each Proposer shall submit only one proposal, either individually or as a partner in a joint venture.

In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a proposal both on its behalf and as part of a joint venture for the same procurement.
A Proposer who submits or participates in more than one proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the proposals with the Proposer’s participation to be disqualified.

12.4.
12.4.

By taking part in this procurement, the Proposer accept the conditions set out in this RfP, including the following: • It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract.

Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.
• Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.

• Any price fixing or collusion with other Proposers in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.

13.

CONFIDENTIALITY AND DATA PROTECTION 13.1.

IUCN follows the European Union’s General Data Protection Regulation (GDPR).
The information a Proposer submits to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate the proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail.

For audit purposes, IUCN is required to retain the proposals in its entirety for 10 years after the end of the resulting contract and make this available to internal and external auditors and donors as and when requested.

13.2.
13.2.

In the Declaration of Undertaking (Attachment 3) the Proposer needs to give IUCN express permission to use the information submitted in this way, including personal data that forms part of the proposal.

Where a Proposer include personal data of employees (e.g.

CVs) in the proposal, the Proposer needs to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as IUCN: Request for Proposals Page 7 of 18 Version 0.2.
June 2022 indicated in 8.1.

Without these permissions, IUCN will not be able to consider the proposal.

14.

COMPLAINTS PROCEDURE 14.1.

If a Proposer has a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact sofiamariela.madrigal@iucn.org.

Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).

15.

CONTRACT 15.1.
15.

CONTRACT 15.1.

The contract will be based on IUCN’s template which terms of which are not negotiable.

16.

ANNEXES Annex 1 Specification of Requirements / Terms of Reference Annex 2 Letter of Interest Annex 3 Declaration of Undertaking (select 2a for companies or 2b for self-employed) Annex 4: Human Resources Questionnaire IUCN: Request for Proposals Page 8 of 18 Version 0.2.
June 2022 ATTACHMENT 1 TERMS OF REFERENCE The Regional Office for Mexico, Central America and the Caribbean of the International Union for the Conservation of Nature (IUCN-ORMACC) REQUIRES PROFESSIONAL SERVICES FOR “Video production for the Plastic Waste Free Islands solutions for recyclable plastics in Antigua and Barbuda, Saint Lucia” Type of Contract: Professional Services Period: Availability: 3 months Immediate Person Responsible for Supervision: Domenique Finegan, Technical Officer 1.
BACKGROUND AND JUSTIFICATION Up to 14 million tons of plastic waste enter the ocean every year.

Many of the efforts to minimise and mitigate impacts of plastic waste focus on tackling the sources on continental land, rivers and coastal areas.
The Plastic Waste-Free Islands (PWFI) project, funded by the Norwegian Agency for Development Cooperation (Norad) and managed by IUCN, seeks to make a significant, quantified reduction in plastic waste generation and leakage within the planned project timeframe of three years.

This is a global initiative, working in Pacific and Caribbean Small Island Developing States (SIDS).
In the Caribbean region, the project focuses in Antigua and Barbuda, Grenada, and Saint Lucia, and involves participation of the country governments, as well as regional partner, the Organisation of Eastern Caribbean States (OECS).

PWFI is part of the IUCN global “Close the Plastic Tap” programme.

The project’s overarching goal is to drive the circular economy agenda forward and to reduce plastic waste generation and leakage from islands.
The project aims to: • Improve knowledge of plastic waste generation among target islands and demonstrate a measurable increase in policy effectiveness to reduce plastic waste generation and enhance waste disposal methods.

• Enhance adoption of plastic leakage reduction measures by tourism, fisheries and waste management sectors, and generate sector-specific action plans for alternative value chains.
• Repurpose waste into commercially viable products, thereby generating job opportunities and income for local communities.

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June 2022 • Develop a blueprint for islands, for endorsement by regional bodies.

The blueprint will capture IUCN’s recommended approach to reduce plastic waste generated and plastic leakage on islands based on the strategy adopted for PWFI and lessons learned.
To achieve its objectives, PWFI works through four interconnected pillars: 1.

Knowledge: IUCN is using a plastic footprint calculator to assess the plastic leaking into the marine environment.

IUCN works with countries to co-generate credible data and analysis to understand their current plastic leakage status, set targets, implement actions, and track progress towards targets over time.

2.
2.

Capacity: IUCN is facilitating collaboration amongst key stakeholders (public and private, as well as the informal waste sector) to share best practices, especially best available technologies, to enhance plastic waste management measures.

3.

Policy: IUCN is supporting policy and legislative analysis and reform, to minimize plastic waste leakage.
4. Business: IUCN is working with the private sector, with a focus on the tourism, fisheries and waste management sectors, to enhance their plastic waste management measures.
The project has the following components that are complementary: • Material Flow Analysis: quantification and qualification of plastic waste; • Value chains: commercial solutions for recyclable plastic; • Most Suitable Processes/Technologies: solutions for addressing non-recyclable plastic; • Economics and policy: Identify and support enabling conditions for uptake of recommendations; and • PWFI Blueprint: a document that defines a replicable and scalable methodology to address plastic waste management and leakage.
This TOR is issued under Outcome 3 of the project which seeks to enhance adoption of plastic leakage reduction measures by the tourism, fisheries and waste management sectors through alternate value chain development.

Within scope of this Outcome, the project identified nine (9) economically viable solutions for recyclable plastic with accompanying investment-ready business plans that were developed in a multi-stakeholder setting.
Project countries chose two (2) out of the nine (9) solutions for implementation under PWFI; “Bottle to Bottle” recycling was chosen for Antigua, while the “Waste to Product” recycling solution was chosen in both Antigua and Saint Lucia.
This service will result in the production of one video featuring the PWFI “Bottle to Bottle” recycling pilot, this will be used to help promote awareness within the Caribbean on the successful trialling of a container deposit scheme in Antigua and Barbuda and requirements for full implementation.

This service will also result in the production of an explainer video of the Waste to Product solution, and two Public Service Announcements (PSAs) to help promote awareness on the upcoming piloting phase.

2.
2.

OBJECTIVES OF THE SERVICE 2.1.

General: • Production of professional videos to generate awareness on the Plastic Waste Free Islands (PWFI) solutions for recyclable plastics in Antigua and Barbuda and Saint Lucia.

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June 2022 2.2.

Specific: • Create the scripts for use in the production of the four videos.
• Produce a video of maximum ten minutes that highlights the Plastic Waste Free Islands “Bottle to Bottle” recycling pilot’s implementation, successes, challenges and required needs for full implementation of a container deposit scheme in Antigua and Barbuda.

• Produce a video of maximum three minutes explaining the Plastic Waste Free Islands Waste to Product recycling solution.
• Produce two Public Service Announcements (PSAs) of maximum one minute to promote the “Waste to Product” solution in Antigua and Barbuda and Saint Lucia.

3.

EXPECTED DELIVERABLES No.

1 Deliverable Video scripts 2 Draft videos 3 Draft PSAs Description • Script for the “Bottle to Bottle” video, schedule, and the list of persons to be interviewed.

• Script for the “Waste to Product” explainer video.

• Script for the “Waste to Product” PSAs.


First draft of the “Bottle to Bottle” case study video, and the “Waste to Product” explainer video.
First draft of the “Waste to Product” PSAs for Antigua and Barbuda, and Saint Lucia 4 Final videos and PSAs To be delivered in the following formats: “Bottle to Bottle” case study video, “Waste to Product” explainer video: • HD master files English version • HD master files with Spanish subtitles • MP4 files for presentations (English and Spanish) • Lighter mp4 files for web (English and Spanish) “Waste to Product” PSAs: • HD master files in English • MP4 files for presentations • Lighter mp4 files for web 4.
INTELECTUAL PROPERTY All Intellectual Property rights conceived or made by the Consultant / Consulting Firm in the course of providing the Services will belong to IUCN.

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June 2022 5.

SCHEDULING AND TIMETABLE FOR DELIVERING PRODUCTS 5.1.

Activities and programming Specific objectives Create the scripts for use the production of the two videos.
in Produce a video of maximum ten that minutes highlights the Plastic Waste Free Islands “Bottle to Bottle” recycling pilot’s implementation, successes, challenges and needs required full for implementation of a container deposit scheme in Antigua and Barbuda.

Produce a video maximum of minutes three explaining the Plastic Waste Free Islands Waste to Product recycling solution.
Produce a Public Service Announcement of (PSA) one maximum to minute the promote “Waste to Product” solution in Antigua and Barbuda.

Activities Months 1 2 3 • Hold coordination meetings with the technical supervisor to define content (script) and structure of the video.

• Review of any relevant project documentation.

• Submit a draft script for IUCN review and integrate corrections, feedback and comments to the script.
• Provide the appropriate human and technological equipment for recording interviews (technical staff, lights, wireless microphones).

• Coordination with the IUCN to discuss video shoot (including location, etc.)

• Undertake interviews and video shoot.

• Voicing of script for video.

• Edit the video as set out in the script that was approved.

• Include Spanish subtitles where relevant.

• Post-production (curtains, simple animations if it’s needed, graphic design, photos).
Inclusion of music (as necessary) based on stock.

• • Provide the appropriate human and technological equipment for lights, wireless (technical staff, the video recording of microphones).

• Coordination with the IUCN to discuss video shoot (including location, etc.)

• Voicing of script for video.

• Edit the video as set out in the script that was approved.

• Post-production (curtains, simple animations if it’s needed, graphic design, photos).

Inclusion of music (as necessary) based on stock.


• IUCN: Request for Proposals Page 12 of 18 Version 0.2.

June 2022 5.2.
Timetable for delivery of products: Products 1- Video scripts 2- Draft of the “Waste to Product” PSAs 3- Draft of the “Bottle to Bottle” video 4- Draft of the “Waste to Product” explainer video 5- Final videos and PSAs Expected date of delivery 2 weeks after signature of the contract by both parties 7 weeks after signature of the contract by both parties 9 weeks after signature of the contract by both parties 13 weeks after signature of the contract by both parties Percentage of pay 20% 20% 30% 30% - All products will be paid once delivered to IUCN’s complete satisfaction.
-Disbursements will depend on the availability of funds from the donor.

-The consultant / consulting firm must consider in the technical proposal the modification of some deliverables during the execution of the contract, if it is necessary, to adapt some results, without affecting the amount of the original contract.

6.
6.

TECHNICAL PROFILE For the development of this service, the following profile is required: • Educational background in videography, journalism, communications, arts, media or any relevant field.

• Minimum three years of experience of shooting videos for government or international cooperation.

• Experience in creating communication materials for environmental projects.

• Excellent communications skills and ability to conduct short interviews with subjects.
• Ability to travel and to work under tight time constraints.

• Capacity to provide necessary videography equipment.

7.

PERIOD AND COORDINATION The period of the service will be 3 months.

Form of work (with Unit/Project): in order to achieve the products, it will be required to work closely with Ms Domenique Finegan, Technical Officer for the Plastic Waste Free Islands Project.
It will also be required to conduct interviews with key IUCN consultants and national stakeholders from the private sector, civil society and government with major involvement in the implementation of the two solutions.

Travel to Antigua and Saint Lucia will be required (if not local).

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June 2022 Fill in the information in blue ANNEX 2: LETTER OF INTEREST [IUCN] TO: The undersigned, [name of the professional], after having examined the Terms of Reference for the Contracting of the Professional Consulting Services for (name of the service) and offers to perform these services in accordance with the call for date ________.

[Place and date] The attached Financial Proposal is for the total sum of [amount in letters and figures], which includes all taxes required by law.
The period of time in which the signatory of this document agrees to provide the services is from the date of signing the contract, until the date of termination thereof, without price variation, unless modifications are made resulting from contract negotiations.

The undersigned declares that all the information and statements made in the submitted proposals are true and that any misinterpretation contained in them may lead to disqualification.
Cordially, Signature__________________________________________ Full name of the proposer or legal representative ________________________________ IUCN: Request for Proposals Page 14 of 18 Version 0.2.

June 2022 ATTACHMENT 3a – SELF-EMPLOYED PROPOSER DECLARATION in relation to RfP < Professional Service > I, the undersigned, hereby confirm that I am self-employed and able to provide the service independent of any organisation or other legal entity.
Full name (as in passport): Home or Office (please delete as appropriate) Address (incl.

country): I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable.

I acknowledge that IUCN is required to retain my Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.
I further confirm that the following statements are correct: 1.

2.

3.

4.

5.

6.

7.

8.

9.

I am legally registered as self-employed in accordance with all applicable laws.

I am fully compliant with all my tax and social security obligations.

I am free of any real or perceived conflicts of interest with regards to IUCN and its Mission.

I agree to declare to IUCN any real or perceived emerging conflicts of interests I may have concerning IUCN.
I acknowledge that IUCN may terminate any contracts with me that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.

I have never been convicted of grave professional misconduct or any other offence concerning my professional conduct.

I have never been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
I acknowledge that engagement in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with me with immediate effect.

I am not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals.
I agree that I will not provide direct or indirect support to firms and individuals included in these lists.
I have not been, am not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.
______________________________________________________ <Date and Signature> IUCN: Request for Proposals Page 15 of 18 Version 0.2.

June 2022 ATTACHMENT 3b - For Consulting Companies DECLARATION in relation to RfP <name of the Professional Service> I, the undersigned, hereby confirm that I am an authorised representative of the following organisation: Registered Name of Organisation (the “Organisation”): _______________________ Registered Address (incl.
country): _______________________________________ Year of Registration:__________________________________________________ I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable.
I acknowledge that IUCN is required to retain the Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.

Where the Proposal includes Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR), I confirm that the Organisation has been authorised by each Data Subject to share this Data with IUCN for the purposes stated above.
I further confirm that the following statements are correct: 1.

The Organisation is duly registered in accordance with all applicable laws.

2.

The Organisation is fully compliant with all its tax and social security obligations.

3.

The Organisation and its staff and representatives are free of any real or perceived conflicts of interest with regards to IUCN and its Mission.

4.
4.

The Organisation agrees to declare to IUCN any real or perceived emerging conflicts of interests it or any of its staff and representatives may have concerning IUCN.

The Organisation acknowledges that IUCN may terminate any contracts with the Organisation that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.

5.

None of the Organisation’s staff has ever been convicted of grave professional misconduct or any other offence concerning their professional conduct.

6.
6.

Neither the Organisation nor any of its staff and representatives have ever been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.

7.

The Organisation acknowledges that engagement by itself or any of its staff in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with the Organisation with immediate effect.

8.
8.

The Organisation is a going concern and is not bankrupt or being wound up, is not having its affairs administered by the courts, has not suspended business activities, is not the subject of proceedings concerning those matters, or in any analogous situation arising from a similar procedure provided for in national legislation or regulations.

9.
9.

The Organisation complies with all applicable environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection.

10.

The Organisation is not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals.
The Organisation agrees that it will not provide direct or indirect support to firms and individuals included in these lists.

11.
11.

The Organisation has not been, is not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.
____________________________________________________ <Date and Signature of authorised representative of the Proposer> < Name and position of authorised representative of the Proposer > IUCN: Request for Proposals Page 16 of 18 Version 0.2.

June 2022 ATTACHMENT 4: HUMAN RESOURCES QUESTIONNAIRE CUESTIONARIO RECURSOS HUMANOS (CONSULTORES INDEPENDIENTES) HR Questionnaire for Consultancy Contracts Consultant / Company Name Country of Residency Required Checks Are payments linked to deliverables?
Does the consultant have official invoices?
Required documents Professional insurance/medical insurance policy statement, valid during the project’s execution term Yes   Yes  Civil responsibility policy: should include at least coverage for physical injuries and/or death of third persons, and coverage for damages to others’ property  No   No   The Consultant understands that, in case of answering NO to any of the previous questions, it is his/her responsibility to assume any legal implication or cost that is derived from it to the detriment of IUCN.
Other Assignments Name other organizations for which the consultant has previously worked for: Previous assignments with the IUCN (please indicate the last three): 1.

2.

3.

Are you currently working on a consulting with IUCN?

If so, please specify the name of the consultancy, the person responsible for the consultancy and the end date.

For Self-Employed Consultants: Is the Consultant part of one of IUCN Commissions?
Yes No If so, please indicate which of the following Commissions: IUCN: Request for Proposals Page 17 of 18 Version 0.2.

June 2022 World Commission on Protected Areas International Law Commission Species Survival Commission Commission on Ecosystem Management Commission on Education and Communication Commission on Environmental, Economic and Social Policy For Consultant Companies: Is the Company/Organization an IUCN Member?
Yes _____ No_______ Consultant Signature: ____________________________ Date: _________________________ IUCN: Request for Proposals Page 18 of 18