Product: Debt collection

On XX/XX/XXXX I requested to open a merchant bank account from : XXXX XXXX CardConnect/XXXX XXXX Agent XXXX office XXXX fax XXXX customer support XXXX XXXX I completed the required Cardpointe merchant application for : XXXX A First Data Company XXXX XXXX XXXX XXXX XXXX XXXX  XXXX    XXXX, XXXX XXXX ( XXXX ) XXXX I was subsequently issued a XXXX XXXX XXXX XXXXXXXX portal for processing credit card transactions. The merchant bank account was subsequently attached to my business checking account for automatic deposits and withdrawals. 

For unknown reasons XXXX/First Data was unable to withdraw their monthly fee from my business account for statement month XX/XX/XXXX which I was not aware of until I received a letter of collection from them stating such in mid XXXX ( no pro-rating fees even though my account was only active since the XXXX ). I immediately contacted customer service at the phone number provided and was able to pay this billing cycle fee over the phone. I requested the account be checked into and verified with XXXX/First Data and I was informed everything checked out on their end. I then had things looked at through my bank in order to make certain it was not anything on my end that wasn't allowing the withdrawals to take place and also to make certain I could receive credit card deposits. My bank stated everything looked good for my business checking account with no blocks or holds of any sort. I did not contact XXXX XXXX at this time. 

I received another letter of collection for the subsequent statement month of XX/XX/XXXX and immediately called the number again. This time I was able to have this billing cycle fee waived. I then put an online support ticket into XXXX asking how I was able to pay my service online instead of having to wait for a letter of collection to come in the mail. I wanted to be proactive and pay when I received my monthly statement. I was informed everything was automatic withdrawal from my business checking account. I then called XXXX XXXX and explained the situation to him and asked him to check into things. XXXX asked me to be patient while he checked and that he would call me back. While I waited I phoned my bank again to see if everything with my business checking account was fine and it was. XXXX called me back and stated that everything looked good on their end and provided no explanation of why XXXX/First Data was unable to collect their monthly fee from my bank account. He also informed me he would do some more searching with the company to check on things and hopefully not have the problem reoccur for XXXX. 

I told XXXX I could not have this happen again that I have good credit and this was completely unacceptable, that I was not the one at fault and was doing everything I could to keep things in good standing with XXXX/First data. I told him I should not have to be calling every month in answer to collection letters and trying to get fees waived or to give XXXX/First data my money. If it happened again I would have to close the account he told me he understood, that if it came to that he would help me to get my early cancellation fee waived. I said that was fine and I would wait through one more statement cycle. 

The same thing happened again for the statement month of XX/XX/XXXX. I immediately called the collections phone number and was able to have this fee waived again and this time I put an online support ticket into XXXX directly to close my account. I then immediately called XXXX and left a voicemail which thereafter I sent him an email stating I was closing the account. XXXX sent me an email back requesting I contact him so we could discuss the early termination fees. I called him and gave him an earful upon which he said he would do what he could to cancel anything I owed, but I would have to contact the online customer support immediately and request the account not be closed on their end. XXXX stated he would not be able to have the early cancellation fee waived if they did it on their end and that he had to do it. So I did as XXXX told me and submitted another online support ticket requesting my account NOT be closed on their end right there while XXXX was on the phone with me. XXXX assured me he would take care of things and would contact me once it was handled so we ended our conversation at that time. I never heard back from XXXX again. 

Even though XXXX stated to me he would contact me once things were resolved on his end and the merchant account was closed with the early cancellation fees being waived I never heard from him again. I did however receive an email XX/XX/XXXX showing my XXXX statement as having the account cancelled and showing the early cancellation fees waived. 

Out of the blue on Tuesday XX/XX/XXXX I receive a phone call from : XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX, XXXX XXXX XXXX XXXX, XXXX XXXX I spoke with an XXXX XXXX who asked me for my personal information and stating she needed to verify who I was. I told her that I wanted her information and was not going to give her my personal information. She informed me she was from a collection agency XXXX and calling for their client XXXX XXXX  XXXX whom I have never heard of before and that my business entity owed them {$590.00} and they had turned my account over to her company for collection. I was in shock and yelled at her stating I did not owe anyone anything for any reason and then asked for her contact information so I could get back in touch with her. I received her email address - XXXX - and phone number XXXX ext. XXXX - to contact her directly after I did some searching through my records, knowing that the only account my business had ever opened up was the merchant account with XXXX/First Data I knew I had never done business with a XXXX XXXX XXXX. 

I dug through my emails and correspondence and verified my merchant account through XXXX/First Data had in fact been cancelled, closed and the early cancellation fee waived according to my records. After thinking about things I thought this collection activity might be a fraud attempt so my wife and I researched fraudulent collections that night upon which we determined this was probably a scam. Since I gave no personal information over the phone I didn't think much about it any further until I receive a collection notice in the mail yesterday dated XX/XX/XXXX, 5 days before the phone call. All of the information XXXX said to me is contained within the letter pertaining to XXXX XXXX XXXX and the amount of {$590.00} owed along with a reference number and their account number for me. 

In looking through my records I am able to determine the reference number XXXX has for the XXXX XXXX XXXX account is the exact last XXXX digits of my previous merchant number for XXXX/First data and the name they have for me/my business is identical to my account name I had with XXXX/First Data. 

UPDATE : XX/XX/XXXX : I have contacted XXXX/First Data multiple times as of now and every representative tells me that they can not help me and that I need to speak with collections. Upon being transferred over to XXXX/first Data collections I am informed that I need to speak with XXXX collections company as everything is out of their hands. XXXX/First Data collections is rude and not helpful at all. 

After speaking with XXXX/First Data collections I was finally able to reach XXXX XXXX today by marathon calling his phone number where he then informed me not to worry that this would just go away by itself, but also that he had no recollection of asking for the fees to be waived at all or in fact of who I was or any of our previous conversations. XXXX obviously does not care at all what happens or about any of this. I should have never corresponded with XXXX over the phone and should have only corresponded with him via email so that there was a written record. Shame on me. 

When I contacted XXXX today they were actually the nicest company to speak with and were surprisingly pleasant to me. I was not able to reach XXXX whom called me originally and spoke with another lady whom I did not catch her name. After speaking with them they said they had submitted a complaint to XXXX/First Data on my behalf after the initial phone conversation I had with XXXX. I attached my XXXX/First Data statements to an email I sent to XXXX at the email address she provided to me to show them the account had been paid. The other lady I spoke with said she would follow up with her and that it might take just a little bit to hear back from them so please be patient, but I would hear back as soon as they were able to provide me with any updates.